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091001 CC Reg AgP .J ;:~ CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 10,2001 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love_ Garfunkel_ Lizee _ Zerby _ Turgeon _ B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes August 27,2001 (Att.-#2A Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the publican opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. A. Approval of the Verified Claims List (Att.-#3A Claims List) B. Approving the Permanent Appointment of Julie Moore as Communications Technician (Att.-#3B City Administrator's memorandum) C. Approval of Intent to Organize Refuse Collection (Att. -#3C-Resolution) D. Accept Improvements for Seamans Estates (Att.-#3D Public Works Director's memorandum) E. Authorizing Submittal of a 2001-2002 Winter Trail Activities Permit (Att. #3E Winter Use Permit) F. Authorize Expenditure of Funds for Bleachers at Badger Park (Att. #3F Public Works Director's memorandum) 4. MATIERS FROM THE FLOOR (No Council action will be taken.) 5. PARKS - Report by Representative i T ... J: CITY COUNCIL AGENDA - September 10,2001 Page 2 of 2~-~. 6. PLANNING -Report by Representative A. Variance Request - Setback and Variance to Structurally Alter a Nonconforming Structure (See attachments from 27 August 2001 Council meeting) Applicant: James Russell Location: 26080 Birch Bluff Road B. Conditional Use Permit - Accessory Space in Excess of 1200 Square Feet (Att.-#6B Planning Director's Memorandum, Draft Resolution Applicant: James Miller Location: 5860 Hillendale Road 7. GENERAL A. Request by Senior Community Services for 2002 Funding (Att.-#7 A Finance Director's Memorandum) B. Approval of the Proposed 2002 Budget (Att.-#7B Finance Director's Memorandum, Draft Budget, Resolution) C. Report Regarding MCES Board Representative (Att.-#7C City Administrator's memorandum) D. Peterson Property, 6075 Chaska Road (Att.-#7D City Administrator's memorandum) 8. ENGINEERING/PUBLIC WORKS A. Authorize Expenditure of Funds from the Water Fund for SE Area Water System (Att.- #8A Public Works Director's memorandum) 9. REPORTS A. Administrator & Staff 1. Gideon Glen 2. County Road 19 Intersection 3. T.H. 7/41 Project 4. Lake Linden Drive Open House B. Mayor & City Council 1. Community Vision Project Presentations (Att.-#9B 1 City Administrator's Memorandum) 10. RECESS TO EXECUTIVE SESSION 11. ADJOURN .J' -4 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us Executive Summary . Shorewood City Council Regular Meeting Monday, 10 September 2001 A Liquor Committee Meeting will be held at 5:30 pm, prior to the Council meeting this evening. v.. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #3B: The City Administrator recommends the permanent appointment of Julie Moore for the part-time Communications Technician position. The Planning Director wholeheartedly agrees I Approval by the Council requires a simple majority vote by Council. '"4< Agenda Item #3C: At its 27 August meeting the Council directed staff to prepare a resolution, pursuant to state law, announcing the City's intent to organize refuse collection. Approval of the resolution requires a simple majority v~te by the Council. Agenda Item #3D: Seaman's Estates has been completed and is ready for acceptance. Staffis recommending approval. . '. Agenda Item #3E: Hennepin Parks allows the City to use the Southwest LRT Trail in winter months subject t<;> aWinter Trail ActivitiesPermit. Staff has prepared the peIlJlit application; the activities listed on the 2001-2002 permit are the same as those requested for the 2000-2001 season. Agenda Item #3F: Staff is recommending approval of the expenditure of funds from the Park CIP for bleacher replacement at the Badger football field. Agenda Item #6A: Mr. Russell's request was continued from the 27 August meeting so that he could respond to Council concerns. Agenda Item #6B: Mr. James Miller proposes to extend his attached garage, resulting in excess of 1200 square feet of accessory space on his property at 5860 Hillendale Road. The request complies with the four criteria for approving a conditional use permit and the n toJ PRINTED ON RECYCLED PAPER t Executive Summary - City Council Meeting of 10 Sept~mber, 2001 ;a Page 2 of2 Planning Director recommends approval. The Planning Commission agrees unanimously. Approval by the Council requires a four-fifths vote. Agenda Item #7 A: Senior Community Services has requested the City of Shorewood to provide $6,000 for programs and activities previously funded by Community Development Block Grant (CDBG) funds. CDBG funds are no longer available. This amount has been included in the City's proposed 2002 budget and a Senior Community Services representative will present this request to the Council. Agenda Item #7B: The proposed 2002 General Fund Budget and preliminary levy must be adopted by the City Council and certified to the County Auditor by September 15 of each year. This resolution establishes a preliminary property tax levy for the 2002 budget year. It sets the levy amount at $2,763,367 as determined by the state's levy limitation and as discussed at the budget work-session. . Agenda Item #7C: City Council requested a report on the activities of the MCES Advisory Board and the City's representative on the Board. This report has been prepared to give background for possible action by the Council. Agenda Item #7D: On July 13, Marjorie Peterson requested that the City take ownership of her property at 6075 Chaska Road, partially as a gift and partially as a purchase. The Council directed that staff determine if there were funds available that could be used for the transaction. Staff identified $2,700 in development fees at their current rate ($1,500 for park improvements, $1,200 for sewer availability). The Peterson property is in imminent tax-forfeiture status. The city administrator has negotiated with the Petersons, and recommends transfer of the property with the return of $2,700 in development fees from the City, provided that the Peterson property is free of all financial encumbrances. Agenda Item #8A: The SE Area Well house has an immediate need for replacement of the . Pump Control valve. Cost for the valves are approximately $6,800, which does not '. include tax or installation. Agenda Item #9Bl: The schedule of presentations of the community visioning project to the other four South Lake city councils has been ~et. Councilmembers should discuss how the presentations will be made. Agenda Item #10: An executive session has been scheduled for the Council and city administrator to discuss its review of his performance. . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 27, 2001 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING DRAFT Acting Mayor Garfunkel called the meeting to order at 7:04 P.M. A. Roll Call Present: Acting Mayor Garfunkel; Councilmembers Lizee, Turgeon, and Zerby; Administrator Dawson; Attorney Keane; Engineer Brown; Finance Director Burton; and Planning Director Nielsen Absent: Mayor Love B. Review Agenda Acting Mayor Garfunkel reviewed the Agenda for this evening. Administrator Dawson requested Item 12A5, Consideration of a Date for a Work Session, be added to this evening's Agenda. Councilmember Lizee requested Item 13, be rescheduled to the September 10,2001, Regular City Council Meeting when full Council could be present. Lizee moved, Zerby seconded, approving the Agenda as amended. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes August 13, 2001 Turgeon moved, Zerby seconded, approving the City Council Regular Meeting Minutes for August 13, 2001, as presented. Motion passed 4/0. B. City Council Work Session Meeting Minutes August 13, 2001 Lizee moved, Zerby seconded, approving the City Council Work Session Meeting Minutes for August 13, 2001, as presented. Motion passed 4/0. 3. CONSENT AGENDA Lizee moved, Turgeon seconded, approving the Motions contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Approval of South Lake Minnetonka Police Department Budget C. Approval of Excelsior Fire District Budget D. 2002 Budget and Tax Levy Status Report :rrJ~ REGULAR CITY COUNCIL MEETING MINUTES August 27, 2001 Page 2 of 11 E. Adopting RESOLUTION NO. 01-048, "A Resolution of Final Acceptance for Covington Road! Vine HilI Road Trail Improvement Project and Authorization for Payment." F. Authorization to Execute Stipulation for Dismissal re: Eller Case G. Adopting RESOLUTION NO. 01-049, "A Resolution Approving a Temporary Gambling License for the Southshore Senior Center, 5735 Country Club Road." Motion passed 4/0. 4. 7:00 p.m. PUBLIC HEARING Consider a Resolution to Establish a Shorewood Economic Development Authority (SEDA) Acting Mayor Garfunkel opened the Public Hearing at 7:09 P.M. Administrator Dawson reviewed the history of this resolution explaining the Council had, at prior work . sessions, discussed the possibility of creating a Shorewood Economic Development Authority (SEDA). As required by statute, a public hearing was part of the process establishing the SEDA. Notice of this Public Hearing appeared in the August 15 and 22, 2001, issues of the City's official newspaper. Further, he noted the most immediate action of the SEDA, if established, would be to act as a financing entity for the public safety facility(s) to be built at 24140 Smithtown Road. The first meeting of the proposed SEDA would tentatively be scheduled for October 8, 2001. Julie Scheurer, 26930 Edgewood Road, questioned whether the City would be educating the citizenry regarding this matter. She stated she was concerned the efforts made thus far were inadequate in explaining the impact this would have on taxes for residents. She believed a formation of an EDA would increase taxes for city residents and expressed concern that a fundamental change was being made in the City's taxing authority without adequate notification being made to the public. Finance Director Burton explained that while a SEDA would have levying authority, no levies had been planned for at least the next two years. Acting Mayor Garfunkel stated the Council was comprised of citizens whose role was to represent other citizens in decision making for the City. He explained that while in that role, he was acting in, what he believed to be, the best interest of all City residents. Furthermore, City residents would not want him to educate them upon every single issue brought before Council. In addition, notification was made to the public in many instances in the past through various options, such as minutes of City Council meetings, televised Council meetings, and notification through public newspapers of the Public Hearing. . Councilmember Zerby commented the impetus behind this decision was not additional taxation of citizens, but financing the public safety facilities recommended by City staff. Ms. Scheurer then asked the Council to postpone making a decision on this matter until the citizenry could be educated via newsletter, articles, etc., in a fair manner. Council member Lizee stated she agreed public notice had not been sent individually to residents; however, a number of front-page articles had appeared in the local newspapers in addition to the methods of notification previously discussed. REGULAR CITY COUNCIL MEETING MINUTES August 27, 2001 Page 3 of 11 Finance Director Burton invited Ms. Scheurer to meet with the City Attorney, City Administrator, and herself in effort to adequately explain the matter. Acting Mayor Garfunkel thanked Ms. Scheurer for her comments. Seeing no others present wishing to address Council on this matter, Acting Mayor Garfunkel closed the public testimony portion of the Public Hearing at 7:21 P.M. Council member Turgeon questioned Finance Director Burton regarding the benefits of forming a SEDA. Finance Director Burton explained there were many benefits regarding this formation. The top priority of the SEDA, if established, would be the financing of a new fire facility. She stated there were five cities that would need to finance the proposed public safety facility on Smithtown Road. In an effort to simplify matters, one city would often act as lead in financing. She further explained the SEDA would issue bonds, like a construction mortgage, with the debt to be repaid at a later date. Administrator Dawson explained a levy would not be patt of the plans for this facility, as the debt would be repaid by member cities' general city levy. He stated an EDA was the entity allowed and preferred by statute for financing public safety facilities such as this one. . Lizee moved, Turgeon seconded, approving RESOLUTION NO. 01-050. "An Enabling Resolution Establishing an Economic Development Authority Under Minnesota Statutes Sections 469.090 to 469.1081." Motion passed 4/0. 5. 7:15 p.m. PUBLIC HEARING Discussion on Organized Refuse Collection Acting Mayor Garfunkel opened the Public Hearing at 7:25 P.M. Administrator Dawson explained the City Council was required by statute to hold a Public Hearing in consideration of a resolution announcing the intent of Council to "organize" refuse collection. He noted the Planning Commission had undertaken an effort to understand community sentiment on this matter by providing a survey in the City newsletter and website. To date, approximately 270 surveys had been tabulated regarding this matter. . Jeff Foust, 5000 Shady Island Point, stated this topic had come up approximately five years ago. With five different trash haulers being present almost daily to service thirty homes, the Shady Island Homeowners Association voluntarily agreed to contract with one hauler. He noted there were two of the thirty property owners opting to work with other haulers, but overall, he deemed it a success. Councilmember Zerby questioned Mr. Foust whether an increase or decrease in rates of service had been accomplished in choosing one hauler for that area. Mr. Foust stated collective bargaining had not taken place, however, he believed the City would most likely be able to negotiate as it was working on a larger scale. Gaylord Pahl, 5100 Anthony Terrace, stated he thought the idea of reducing the number of haulers due to issues of road usage was valid; (and therefore more specialized) however, he was concerned for the potential rate increase as a consequence of requiring smaller trucks to be utilized on City roadways. He believed the cost results would be passed to the end user, and he wondered whether added increases would occur to obtain a wider variety of services. REGULAR CITY COUNCIL MEETING MINUTES August 27, 2001 Page 4 of 11 Councilmember Turgeon stated these were valid questions that were being explored as part of the process of study for organized refuse collection. She noted there were many possibilities and options to be explored as well, making public input very important. Councilmember Zerby stated there were many ways to approach this matter with a possible goal of trying to decrease the number of trucks traversing City roadways. He explained the process being utilized per state statute would define more specific options as well. Julie Scheurer, 26930 Edgewood Road, stated she believed this matter to be a microscopic one, not really worthy of consideration at this time. She requested the City separate residential services from commercial services to avoid a subsidy. Further, she stated she was satisfied with her existing service. She believed competition kept costs down, and she did not want the City to tell her which hauler to use for her trash service. She was not sure where this issue came from, she believed winters enabled caused most of the road condition problems, and she saw this as a non-issue. Acting Mayor Garfunkel closed the Public Testimony portion of the Public Hearing at 7:35 P.M., noting there was nothing preconceived in this study, and the topic required exploration, as per statute, in consideration of this matter. . Director Nielsen then reviewed the following stages of the study for Council. Acting Mayor Garfunkel stated the study was in the beginning stages, and the subject of refuse collection had been discussed for many years. He noted the refuse trucks operated with exemptions to the weight restrictions on City roadways in the winter. Council member Lizee stated she was pleased the Planning Commission had considered this part of the work plan for this year as much varied feedback had been gathered. Council member Turgeon stated competition was part of the process, and she appreciated all survey responses. Turgeon moved, Zerby seconded, to direct staff to prepare a Resolution Regarding an Intent to Organize Refuse Collection. Motion passed 4/0. 6. PRESENTATIONS A. Presentation of A wards to Former Park Commissioner for Service on the Park Commission . Acting Mayor Garfunkel expressed gratitude and presented an award to Paula Berndt for her time spent working on the Park Commission over the past two years. Ms. Berndt stated she was proud to receive the plaque from the City. She stated she enjoyed working with the Park Commission, noting it was comprised of good people that worked well together. Also, she noted she thought her work with the Commission provided her the opportunity to get inside the political arena and voice her opinion as needed. She stated she had a learned a great deal and appreciated the time spent on the Park Commission. B. Report on Live Cablecasting from Jeff Foust, City Representative to the LMCC Jeff Foust, City Representative to the Lake Minnetonka Cable Commission (LMCC), reported on LMCC funding and other issues related to cable services for City residents. . . REGULAR CITY COUNCIL MEETING MINUTES August 27, 2001 Page 5 of 11 Councilmember Lizee questioned why the City had only a single cable provider. Mr. Foust explained the current franchise agreement was non-exclusive; however, Mediacom was the only provider interested in working in the area. He noted efforts had been made, such as having sixteen cities comprising the LMCC, to generate interest in the area for cable providers. He also noted it seemed as though housing density was an issue of concern for providers. Council thanked him for his report. C. Lake Minnetonka Conservation District 2002 Budget Presentation by Tom Skramstad Tom Skramstad, Treasurer of the Lake Minnetonka Conservation District (LMCD), made presentation to Council regarding the proposed 2002 LMCD Budget. He noted financial capabilities had been examined, and an increase in value of services had been received. He also noted there would be an approximate $2500 increase in the City's contribution for the Year 2002, due to a number of factors. He noted the LMCD Management Plan called for a Boat Density Study and a User Attitude Study to take place. Typically these studies had been funded periodically as needed; however, funds would be allocated yearly to avoid the shifts in contributions. In addition, he noted milfoil harvesting had been increased as well as savings attained in labor this summer. He also noted reserve funds were being built up for the Administration and EWM/Exotics programs. Acting Mayor Garfunkel thanked him for his report and stated it was very helpful. Mr. Skramstad, in response to Councilmember Zerby's question, explained the Gray's Bay Marina would become a public boat launch in the future. 7. MATTERS FROM THE FLOOR There was no one present wishing to present matters from the floor this evening. 8. PARKS A. Report on Park Commission Meeting Held August 14, 2001 Commissioner Bix reported on matters considered and actions taken at the August 14, 2001, Park Commission Meeting (as detailed in the minutes of that meeting). Engineer Brown sadly reported there had been two acts of vandalism at Eddy Station recently. South Lake Minnetonka Police had been notified and were investigating the incidents. In addition, he noted the City would be investigating creative solutions for additional security measures at Eddy Station. 9. PLANNING Commissioner Pisula reported on matters considered and actions taken at the August 21, 2001, Planning Commission Meeting (as detailed in the minutes of that meeting). REGULAR CITY COUNCIL MEETING MINUTES August 27 t 2001 Page 6 of 11 A. Variance Request - Setback and Variance to Structurally Alter a Nonconforming Structure Applicant: James Russell Location: 26080 Birch Bluff Road Director Nielsen presented historical information relating to the request before Council. He noted there had been an issue of struggle regarding continued use of the fire lane as a driveway when being considered by the Planning Commission. He stated the Planning Commission had requested a right-of- way permit be obtained for continued use of the fire lane as a driveway and with the provision that should the house be torn down a new driveway would be placed in a compliant location on the site. Mr. Bob Schaeffer, of Foundation Architects and representing Mr. Russell in this matter, noted the history of the project seemed a bit strange in that Mr. Russell was working with a site that was non-compliant and was trying to do the right thing according to City requests that appeared to be excessive. Councilmember Turgeon stated she had a number of questions regarding this matter. She stated she had been concerned regarding the driveway issue and had requested Engineer Brown and Director Nielsen review the site again regarding the feasibility of adding a driveway in a compliant location. She reported . Engineer Brown stated a driveway could be added on the sitewith a cross-culvert beneath the drive. Councilmember Zerby stated the fire lane had been used as such for a number of years and having Mr. Russell maintain the drive was somewhat useful to the City. He also stated Mr. Russell had agreed to remove approximately forty percent of the driveway hardcover in an effort to be more compliant. He stated he was comfortable with the use of the recommended permitting process, as it seemed an acceptable use. Council member Turgeon stated she was also concerned a precedent could be set by this case. In addition, she was also concerned for what would happen to the property once Mr. Russell would no longer be the owner. She could understand the proposal if there were no other options, but her suggestion was not to prevent a driveway for the site but only make it compliant with zoning codes set forth by the City. Councilmember Lizee agreed with Councilmember Turgeon, noting the property had the capability to comply. She was concerned there could be potential difficulties in trying to track the right-of-way permit . over time without a time limit being placed on the use. Commissioner Pisula stated the Planning Commission had thought the permitting process was a way to provide reasonable accommodation to Mr. Russell as the use was not going to change from the past fifty years, and the City would be able to control the inconsistency when the property changed hands. Administrator Dawson stated it was important to consider the impressions to the public so they would know it was considered a fire lane and not think they would be trespassing on the property. Chair Bailey of the Planning Commission was also in attendance and explained the Commission had not had the benefit of the information presented by Engineer Brown this evening as part of its decision or perhaps the outcome may have been different. Engineer Brown commented there were a number of driveways in the City with "speed bumps" to avoid water draining to a garage area. He noted with a cross-culvert and appropriate grading for drainage, water in the garage area could be avoided. REGULAR CITY COUNCIL MEETING MINUTES August 27, 2001 Page 7 of 11 Councilmember Zerby stated he believed this recommendation to be a bit severe as a requirement to fixing a house originally damaged by a tree during a storm. Turgeon moved, Lizee seconded, approving the Setback and Variance Request to Structurally Alter a Nonconforming Structure, subject to staff recommendations and the applicant be granted a right- of-way permit for two years or until construction of a garage, which ever comes first, with a driveway being built on the property directly off Birch Bluff Road, for James Russell, 26080 Birch Bluff Road. Council member Zerby stated he would like for Mr. Russell to be able to respond to these requests before a formal decision was made. . Mr. Schaeffer stated he could speak on Mr. Russell's behalf in these proceedings. He stated he was concerned with the excessive number of requests from the City throughout the history of this project. He believed it a punishment to have to put in a driveway as a result of attempting to take charge of the situation. He stated the drive was not affecting the property in any way, and its use was not changing. He noted while a driveway could be placed on the property, it should not be required. He reiterated that the Russells were trying to fix their roof and a number of requests had been issued from the City as a result. Director Nielsen restated that the request for foundation changes had triggered the need for a variance. He stated the roof could simply be fixed without the need for any additional requests from the City. Discussion ensued regarding options for remedy of concerns of Council. Motion failed 3/1, with Zerby dissenting, as four votes were needed for approval. Zerby moved, Garfunkel seconded, to continue this matter until the September 10, 2001, Regular City Council Meeting when Mr. Russell could be present. Councilmember Zerby stated he believed this to be fair, and Mr. Russell deserved to be present prior to formal decisions being made. . Motion passed 3/1, with Turgeon dissenting. B. Concept and Development Stage Plans for a Residential Planned Unit Development Applicant: Lecy Construction Location: 6185 Apple Road Director Nielsen reviewed the background pertaining to this matter. He noted the applicants were applying for a conditional use permit approving a planned unit development for the site. The applicants had previously requested preliminary plat approval for this same site and were directed to respond to issues raised by City staff and residents as a result of the Public Hearing portion of that approval process. The revised plan before Council this evening still proposed four lots, but eliminated the public street, clustered those proposed homes on the site and created an outlot over which a conservation easement in favor of the City would be recorded. Director Nielsen explained the applicant had now suggested an alternative driveway location to serve Lot 3. The City Engineer determined that the previously-proposed driveway acting as a shared drive to Lot 3 and 4 was a better solution. That proposal allowed for maximum sight-lines when utilizing the driveway. REGULAR CITY COUNCIL MEETING MINUTES August 27, 2001 Page 8 of 11 If necessary, the City Engineer would allow a widening of that shared drive with a separate drive branching off to serve Lot 3. In this way, a protective covenant over the driveway serving Lot 4 would still be maintained. Also, Director Nielsen noted there would be significantly less site alteration with the revised plan. By clustering the homes on smaller lots on the west half of the property, less grading and tree removal was necessary, resulting in nearly one full acre less of site alteration. In addition, he noted the Planning Commission had recommended suggested development agreements and protective covenants be submitted in the final plan to return to the Planning Commission for final review before being submitted to the Council for approval. Director Nielsen also explained the project would be monitored very closely. Further, there were remedies in place for failure to comply with tree protection fencing and funds would be held in escrow to ensure protective measures took place. Mr. Roy Lecy, owner and developer of the property, and Mr. Peter Knaeble, a civil engineer working with Mr. Lecy, were in attendance and offered to answer any questions Council had. Lizee moved, Turgeon seconded, approving the Concept and Development Stage Plans for a . Residential Planned Unit Development with the Planning Commission having final review of these plans for Lecy Construction, 6185 Apple Road. Motion passed 4/0. C. Variance Request - Setback Applicant: Gaylord and Monica Pahl Location: 5100 Anthony Terrace Director Nielsen reviewed information pertaining to the background of this request as well as how the property complied with the City's variance criteria for rebuilding the center portion of the existing home and building a deck on the home. He also noted there was no need to require additional greenspace for this lot as it was heavily wooded and a conservation easement was being considered for the area. Mr. and Mrs. Pahl were in attendance and offered to answer any questions necessary for Council. Zerby moved, Lizee seconded, approving RESOLUTION NO. 01-051, "A Resolution for a Setback . Variance for Gaylord and Monica Pahl, 5100 Anthony Terrace." Motion passed 4/0. D. Variance Request - Setback and Variance to Structurally Alter a Nonconforming Structure Applicant: Scott Olson Location: 6125 Ridge Road Director Nielsen reviewed this request, noting the applicant had received setback variances in 1999 to replace his home. The property was quite substandard with respect to shoreland management regulations, and anything done to the lot would require a variance of some sort. The applicant wished to simply enclose the lower level of the existing home, replace existing decks and build a new porch. The house was currently being supported by a masonry wall on its west side and. a series of posts, beams and footings that formed a sort of stilt construction. This structure was considered stable; however, it was difficult to heat and the lower level was wasted space. Ex<;ept for the porch all work would be done within the existing footprint of the building. In addition, this revised request required minimal site work. REGULAR CITY COUNCIL MEETING MINUTES August 27, 2001 Page 9 of 11 Mr. Olson was in attendance and noted he would be available for questions from Council. Turgeon moved, Zerby seconded, approving RESOLUTION NO. 01-052, "A Resolution for Setback and Variance to Structurally Alter a Nonconforming Structure for Scott Olson, 6125 Ridge Road." Motion passed 4/0. E. Licensing Ordinance - Massage Therapist Director Nielsen explained a draft ordinance for licensing by the City regarding massage therapy. He noted the ordinance would include licensing guidelines, definitions, and exceptions for this professional service. Councilmember Zerby questioned Attorney Keane regarding the required number of hours of course work for this license. Attorney Keane explained the number of hours were recommended by a Therapeutic Massage trade organization that promoted licensing in an effort to designate a standard of professionalism for massage therapists. . Councilmember Turgeon questioned whether further liability insurance should be required for massage therapists. Attorney Keane responded there were no statewide regulations regarding the insurance designations for this profession; however, it would be reasonable to require additional liability insurance. Zerby moved, Turgeon seconded, approving ORDINANCE NO. 373, "An Ordinance for Therapeutic Massage Licensing," with an amendment to the ordinance to repair liability insurance of at least $500,000. Motion passed 4/0. F. Report regarding Interim Ordinance . Director Nielsen reported there would be approximately two to four commercial development sites in Shorewood that could be affected by a moratorium as discussed at previous Council meetings. He noted the property owner of the Shorewood Village Shopping Center had submitted a preapplication as part of the planning process for the site to be considered at the October 2,2001, Planning Commission Meeting. In addition, he stated there were areas of the Shorewood Zoning Code that could be strengthened over the course of the next three months; however, the question regarding definition of community-scale could not be determined in that timeframe and would not be completed as part of the Community Visioning process. Acting Mayor Garfunkel stated it appeared the City would have adequate tools and time to strengthen and control development as the Code was written presently, and he did not see the need for a moratorium at this time. Council member Turgeon asked whether the zoning standards regarding commercial development needing to be strengthened in the Code could be completed within the next few months. Director Nielsen responded affirmatively with regard to landscaping and possibly construction requirements. Councilmember Zerby expressed appreciation for having discussions regarding the possibility of a moratorium on certain aspects of commercial development, as they would allow the City to refine and strengthen the Code in an effort to do a good job of planning effectively for the future. Council thanked Director Nielsen for his efforts regarding this issue. REGULAR CITY COUNCIL MEETING MINUTES August 27,2001 Page 10 of 11 10. GENERAL A. Appointment to the Land Conservation and Environment Committee Lizee moved, Zerby seconded, appointing David E. Downs to the Land Conservation and Environment Committee (LCEC) with a term lasting until at least June 2002. Motion passed 4/0. B. Appointment to Shorewood Park Foundation Board of Directors Turgeon moved, Zerby seconded, appointing Roxanne Martin to the Board of Directors of the Shorewood Park Foundation with a term running through February 28, 2003. Councilmember Turgeon stated she believed Ms. Martin would be a dedicated and enthusiastic addition to the Board of Directors of the Shorewood Park Foundation. Motion passed 4/0. C. Authorization of Interim Revenue Commitment to Excelsior Fire District for Land . Purchase Finance Director Burton explained the Excelsior Fire District Board had requested its member cities to make interim revenue commitments for the purchase of a fire station site at 24140 Smithtown Road. She noted the City of Deephaven had authorized a $300,000 revenue commitment toward this purchase leaving a balance of $250,000 being requested from the City of Shorewood on an interim basis. She stated the City was in a position to make this level of commitment, and the money could be borrowed internally from the Sewer Fund. Councilmember Zerby stated he was very appreciative of the support demonstrated by the City of Deephaven in making this financial contribution. Zerby moved, Lizee seconded, adopting RESOLUTION NO. 01-053, "A Resolution Authorizing an Interim Revenue Commitment to the Excelsior Fire District for Land Purchase." Motion passed 4/0. 11. ENGINEERINGIPUBLIC WORKS . There was nothing new to report at this time. 12. REPORTS A. Administrator & Staff 1. Gideon Glen Administrator Dawson noted progress continued to be made in working with the Minnehaha Creek Watershed District regarding this project. More information would be available at a later date. . . REGULAR CITY COUNCIL MEETING MINUTES August 27,2001 Page 11 of 11 2. County Road 19 Intersection Engineer Brown reported possible preliminary layouts of the County Road 19 Intersection project would be available for Council approval at the next meeting. 3. T.H. 7/41 Project Engineer Brown reported construction had started, and there seemed to be two issues of concern related to this project. He noted there would be a sizeable supplemental agreement needed regarding additional earthwork being done on the project; however, he anticipated costs in this agreement would be handled through the use of Municipal State Aid funds. In addition, he stated the potential for striking AFSCME union workers could possibly impact the project and steps would need to be examined with regard to the City's liability in the project. 4. Update on Johnson case Attorney Keane reported this matter was being appealed and review being sought by the Eighth Circuit Court of Appeals at the request of Mr. Ronald Johnson. 5. Consideration of a Date for a Work Session Administrator Dawson requested Council consider a Work Session to be scheduled on October 8, 2001, after the Regular City Council Meeting of the same date to discuss preliminary concept work for Smithtown Road. Council agreed to a Work Session on October 8,2001, as presented. B. Mayor & City Council There was nothing further to report at this time. 13. RECESS TO EXECUTIVE SESSION This item was continued to the September 10, 2001, Regular City Council Meeting Agenda when full Council could be present. 14. ADJOURN Turgeon moved, Zerby seconded, adjourning the Regular City Council Meeting of August 27, 2001, at 10:18 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary Woody Love, Mayor Craig W. Dawson, City Administrator PAY ABLES APPROVALS For 9/10/01 Council Meeting . Prepared by: atherine E~Muntant . Reviewed by: ~ Bonnie Burton, Finance Director awson, City Administrator . Date: g- - 3 )-0 J Date: 9~~ol Date: {}J. ~1d/ #3A Check Approval List for 09/10/01 Council Meeting 31049 Check # Vender Name Description Check Date Invoice # 31050 31051 31052 31053 31054 31055 31056 31057 31057 31057 31058 31058 31059 31059 31059 31059 31060 31061 31061 31062 31063 31064 31064 31065 31066 31066 31067 31067 US POSTMASTER PSTG FOR SEPT NEWSLETTER 8/28/01 TOTAL FOR US POSTMASTER AFSCME COUNCIL 14 SEPT UNION DENTAL PREM 8/31/01 TOTAL FOR AFSCME COUNCIL 14 AMERICAN PLANNING OPEN SPACE CONSERVATION BOO 8/31/01 TOTAL FOR AMERICAN PLANNING ASSOC. ANCHOR PAPER COMP 8/31/01 133203201 TOTAL FOR ANCHOR PAPER COMPANY ARTWORKS FRAME/MAT COUNCIL PICTURE 8/31/01 6018 TOTAL FOR ARTWORKS BIFFS, INC. 8/31/01 W136172-17 TOTAL FOR BIFFS,INC. BRAUN PUMP & CONT SEWER REPAIR 8/31/01 4059 TOTAL FOR BRAUN PUMP & CONTROLS DEPT OF LABOR & IND STATE INSPECTION-PRESSURE TA 8/31/01 254579 TOTAL FOR DEPTOF LABOR & INDUSTRY EAST SIDE BEVERAGE 8/31/01 127622 EAST SIDE BEVERAGE 8/31/01 127623 EAST SIDE BEVERAGE 8/31/01 127623 TOTAL FOR EAST SIDE BEVERAGE COMPAN ESS BROTHERS & SON MANHOLE RAISING RINGS 8/31/01 DD2937 ESS BROTHERS & SON MANHOLE ADJUSTING RINGS 8/31/01 DD3003 TOTAL FOR ESS.BROTHERS & SONS INC FORTIS BENEFITS INS SEPT SHORT TERM PREM FORTIS BENEFITS INS SEPT SHORT TERM PREM FORTIS BENEFITS INS SEPT SHORT TERM PREM FORTIS BENEFITS INS SEPT SHORT TERM PREM TOTAL FOR FORTIS BENEFITS INS CO FRIENDS SO. SHORE S DEP-9/14 CITY OF SHOREWOOD PA 8/31/01 TOTAL FOR FRIENDS SO. SHORE SR CTR GOPHER STATE ONE-C 8/31/01 1070675 GOPHER STATE ONE-C 8/31/01 1070675 TOTAL FOR GOPHER STATE ONE-CALL, IN GRIGGS, COOPER & C 8/31/01 417479 TOTAL FOR GRIGGS, COOPER & COMPANY HAWKINS WATER TRE 8/31/01 372731 TOTAL FOR HAWKINS WATER TREATMENT HERMEL WHOLESALE 8/31/01 310060 HERMEL WHOLESALE 8/31/01 310061 TOTAL FOR HERMEL WHOLESALE 8/31/01 8/31/01 8/31/01 8/31/01 ICMA RETIREMENT TR 8/28/01 payroll 8/31/01 TOTAL FOR ICMA RETIREMENT TRUST-457 COUNCIL/PLANNING MTGS 8/31/01 AUGUST ST COUNCIL/PLANNING MTGS 8/31/01 AUGUST ST TOTAL FOR KEEFE, SALLY KLEVE HEATING REF MECH PERMIT-20395 PARK PL 8/31/01 KLEVE HEATING REF MECH PERMIT-20395 PARK PL 8/31/01 KEEFE,SALLY KEEFE, SALLY Amount $736.59 $736.59 $224.22 $224.22 $24.17 $24.17 $818.49 $818.49 $32.94 $32.94 $758.60 $758.60 $475.50 $475.50 $10.00 $10.00 $404.10 $22.10 $1,059.95 $1,486.15 $649.65 $279.03 $928.68 $6.00 $6.00 $6.00 $81.00 $99.00 $200.00 $200.00 $38.40 $38.40 $76.80 $176.95 $176.95 $21.01 $21.01 $562.68 $343.86 $906.54 $1,268.67 $1,268.67 $300.00 $360.00 $660.00 $1.00 $40.00 . . ~~sm:::":m!',~*,zm-":l<.'?,*,c,*!~,IT::m::>?";v.z;m:~~:'.m~&'t';m\;':~~~",\~t'X:t:f~;:;:r..iliO:.~~.,'rmr{<;,,,::~m;fi~~r:~~;':l<[:Ul,,r-&~~~lm':lllii:fu:,,~~#~,,,t.<r,,&;;.:t,*,;;;'"E":m-i:1';:.~n\i 1'ffi"!',*,~.ffi\!rn:,~T.f~,~\\Wli~.:!':*Xil1m'~:r:..Thlxr:t<<;~::mt:,:<m<:~,~;&~i:!.~*,$':>ffi.'i\'~~~m.:<~ Friday, August 31,2001 Page J of7 Check # Vender Name Description Check Date Invoice # 31068 31068 31068 31068 31069 31070 31070 31071 31072 31073 . 31074 31075 31076 31076 31076 31076 31076 31077 31077 31077 31077 31077 31077 . 31078 31079 31079 31079 31079 31080 31081 31081 31081 31081 31081 31082 31082 TOTAL FOR KLEVE HEATING LANO EQUIPMENT, INC BACKHOE PARTS LANO EQUIPMENT, INC BACKHOE PARTS LANO EQUIPMENT, INC BACKHOE BUCKET TEETH/PINS LANO EQUIPMENT, INC BACKHOE PARTS TOTAL FOR LANO EQUIPMENT, INC. LIGHTNING LEGAL CO PKG TO WSB 8/31/01 28005 TOTAL FOR LIGHTNING LEGAL COURIER 8/31/01 35255 8/31/01 35487 8/31/01 35887 8/31/01 36395 MARK VII MARK VII 8/31/01 288985c 8/31/01 288998a Amount $41.00 $5.07 $20.03 $36.64 ($16.53) $45.21 $32.67 $32.67 ($1.65) $1,000.00 $998.35 $300.00 $300.00 $1,138.50 $1,138.50 $12.00 $12.00 $2,448.91 $2,448.91 $173.51 $173.51 $42.90 $39.32 $42.90 $476.00 $312.80 $913.92 $15.00 $30.00 $81.80 $79.80 $74.40 $108.00 $389.00 $100.40 $100.40 $113.23 $1,966.91 $123.48 $1,803.60 $4,007.22 $515.00 $515.00 $107.98 $732.42 $1,362.66 $107.98 $2,721.79 $5,032.83 $5.46 $133.30 t'it<t'::~~:tI<i<':'!.lr1:;%<1~~t.:!:~~:r~:"'!:<':1;m;lm'.:~;n?'~~1:1U~~<rn\cr:?tr-*~r~~~,'::mm:~mr~l'!l~~m<:::~..'"m:ml!i.i'1~.?",~"":~,Ji'~,,,m.rmm;"~i:*~~"'7:'~:~,*:':'~.<.~$W;~'l<:rrnm:m!":!<"'lT ~m:m:t'~,ri;<m:\."i\r::::m'lf!l'm'~~1*,,:.mo:;r:y::m'l!:;,!:~1~,,\~f;~::;;~,m~,~t<~mr:m<'i,m~m: Friday, August 31,2001 Page 2 of7 TOTAL FOR MARK VII McNALLY, DAVID REF OF APPLICATION FEES TOTAL FOR McNALLY, DAVID METRO COUNCIL ENVI JULY SAC REPT 8/31/01 TOTAL FOR METRO COUNCIL ENVIRONMENT MINN NCPERS GROUP LIFE PREM-SEPT 8/31/01 TOTAL FOR MINN NCPERS GROUP LIFE INS MINNESOTA STATE TR 2ND QTR 2001 BLDG PERMIT SURC 8/31/01 TOTAL FOR MINNESOTA STATE TREASURER MN CHILD SUPPORT P CHILD SUPPORT - C SCHMID 8/31/01 TOTAL FOR MN CHILD SUPPORT PMT CTR MN SUN PUBLICATION VARIANCE- J KLECKER 8/31/01 443897 MN SUN PUBLICATION VARIANCE. D PLAZAK 8/31/01 443898 MN SUN PUBLICATION CUP- JAMES MILLER 8/31/01 443899 MN SUN PUBLICATION ENG TECH AD 8/31/01 444093 MN SUN PUBLICATION EQUIP OPERATOR AD 8/31/01 444114 TOTAL FOR MN SUN PUBLICATIONS NORTH STAR ICE NORTH STAR ICE NORTH STAR ICE NORTH STAR ICE NORTH STAR ICE NORTH STAR ICE TOTAL FOR NORTH STAR ICE PAZANDAK, JOSEPH MILEAGE 8/12- 8/25 TOTAL FOR PAZANDAK, JOSEPH 8/31/01 8/31/01 04123201 8/31/01 04123711 8/31/01 07123612 8/31/01 08123011 8/31/01 08123014 8/31/01 08123717 8/31/01 PERA PERA PERA PERA 8/31/01 8/31/01 8/31/01 8/31/01 8/28/01 8/28/01 TOTAL FOR PERA PURCHASE POWER METER FILL TOTAL FOR PURCHASE POWER QUALITY WINE & SPIRI 8/31/01 026092-00 QUALITY WINE & SPIRI 8/31/01 026092-00 QUALITY WINE & SPIRI 8/31/01 026093-00 QUALITY WINE & SPIRI 8/31/01 026093-00 QUALITY WINE & SPIRI 8/31/01 026094-00 TOTAL FOR QUALITY WINE & SPIRITS CO 8/31/01 00924120500 8/31/01 00924120900 8/31/01 082101 STM QUEST DEX QUEST DEX Check # Vender Name Description Check Date Invoice # Amount TOTAL FOR QUEST DEX $138.76 31083 SOUTHWEST CONTRA RENTAL OF BUCKET LIFT FOR L1GH 8/31/01 99818 $207.00 TOTAL FOR SOUTHWEST CONTRACTORS SUPPLY $207.00 31084 SUN PATRIOT NEWSPA PUBLIC HEARING-J. KLECKER 8/31/01 759 $28.99 31084 SUN PATRIOT NEWSPA PUBLIC HEARING- D PLAZAK 8/31/01 760 $27.06 31084 SUN PATRIOT NEWSPA PUBLIC HEARING-J. MILLER 8/31/01 761 $30.92 TOTAL FOR SUN PATRIOT NEWSPAPERS INC $86.97 31085 THORPE DISTRIBUTIN 8/31/01 235885 $57.35 31085 THORPE DISTRIBUTIN 8/31/01 235885 $2,106.70 TOTAL FOR THORPE DISTRIBUTING COMPA $2,164.05 31086 TONKA BAY-CITY OF SEPT RENT 8/31/01 $1,175.00 TOTAL FOR TONKA BA Y-CITY OF $1,175.00 31087 TOWLE REAL ESTATE SEPT RENT 8/31/01 $4,683.32 TOTAL FOR TOWLE REAL ESTATE COMPANY $4,683.32 31088 TOWN & COUNTRY CA DEPOSIT -9/14 CITY OF SHOREWO 8/31/01 $500.00 TOTAL FOR TOWN & COUNTRYCATERERS $500.00 31089 VERIZON WIRELESS, B 8/31/01 $56.57 TOTAL FOR VERIZON WIRELESS, BELLEVUE $56.57 31090 WATERFORD PLAZA SEPT RENT 8/31/01 $7,527.33 TOTAL FOR W A TERFORD PLAZA $7,527.33 31091 WILLIAMS TOWING TOWING FORFEITED VEHICLE 8/31/01 49115 $156.18 TOTAL FOR WILLIAMS TOWING $156.18 31092 AGRI DRAIN CORP DRAIN GUARD/BLUE & GREEN FLA 9/11/01 0181447-IN $44.87 31092 AGRI DRAIN CORP WATERFORD POND OUTFLOW GUA 9/11/01 0181697-IN $53.10 TOTAL FOR AGRf DRAIN CORP $97.97 31093 BARCO MUNICIPAL PR SIGNS 9/11/01 131198 $63.59 TOTAL FOR BARCO MUNICIPAL PRODUCTS $63.59 31094 BELLBOY BAR SUPPLY 9/11/01 34429300 $43.93 31094 BELLBOY BAR SUPPLY 9/11/01 34429500 $16.06 31094 BELLBOY BAR SUPPLY 9/11/01 34429500 $49.09 TOTAL FOR BELLBOY BAR SUPPLY $109.08 31095 BELLBOY CORPORA TI 9/11/01 22016500 $316.60 31095 BELLBOY CORPORATI 9/11/01 22016600 $679.05 31095 BELLBOY CORPORATI 9/11/01 22016700 $681.00 31095 BELLBOY CORPORA TI 9/11/01 22068900 $776.10 31095 BELLBOY CORPORATI 9/11/01 22069300 $702.35 TOTAL FOR BELLBOY CORPORATION $3,155.10 31096 DAY DISTRIBUTING 9/11/01 146149 $84.30 31096 DAY DISTRIBUTING 9/11/01 146470 $19.20 31096 DAY DISTRIBUTING 9/11/01 146470 $841.07 31096 DAY DISTRIBUTING 9/11/01 146471 $1,123.15 31096 DAY DISTRIBUTING 9/11/01 146471 $19.20 31096 DAY DISTRIBUTING 9/11/01 146950 $1,399.50 31096 DAY DISTRIBUTING 9/11/01 147257 $19.20 31096 DAY DISTRIBUTING 9/11/01 147257 $879.35 31096 DAY DISTRIBUTING 9/11/01 147258 $19.20 31096 DAY DISTRIBUTING 9/11/01 147258 $718.00 TOTAL FOR DAY DISTRIBUTING $5,122.17 31097 E-Z RECYCLING INC. RECYCLING BINS 9/11/01 2711 $562.50 31097 E-Z RECYCLING INC. AUGUST SVC 9/11/01 2733 $5,751.25 TOTAL FOR E-Z RECYCLING INC. $6,313.75 . . lm'"Tr..](,~m:ct.:~","0.'l~Z~rmmM~rr,~1<<';m'.mlli.';.,",;-l:<t!vZ<'!~~,<,:m,xl1m~'i!mi:tm.::~,rrMl.~~~~~~lm;~lmtf;.;<;~ll~<<<",,<..\;\m~",?;:t.,m~%:'1imHl,~%:<<~<::mru:t!~~~~n"LIT.<lm:]1.:~~~R1m::nm ;mr;:';mm~M:';W~n'lmm~~"!u\,;,,~,r:~~r:;l1"Z;i Friday, AlIgust 31,2001 Page 3 of7 . . Clteck # Ve"der Name Descriptio" Check Date ["voice # Amolmt 31098 EAST SIDE BEVERAGE 9/11/01 128298 $610.40 31098 EAST SIDE BEVERAGE 9/11/01 129889 $932.75 31098 EAST SIDE BEVERAGE 9/11/01 129908 $1,157.00 31098 EAST SIDE BEVERAGE 9/11/01 130612 $28.50 31098 EAST SIDE BEVERAGE 9/11/01 130612 $463.70 31098 EAST SIDE BEVERAGE 9/11/01 130613 $1,282.80 31098 EAST SIDE BEVERAGE 9/11/01 131743 $570.40 31098 EAST SIDE BEVERAGE 9/11/01 133061 $2,779.55 TOTAL FOR EAST SIDE BEVERAGE COMPAN $7,825.10 31099 FIL TERFRESH 9/11/01 54518 $54.00 TOTAL FOR FILTERFRESH $54.00 31100 GRIGGS, COOPER & C 9/11/01 419820 $62.74 31100 GRIGGS, COOPER & C 9/11/01 419820 $439.46 31100 GRIGGS. COOPER & C 9/11/01 419821 $69.20 31100 GRIGGS, COOPER & C 9/11/01 419823 $0.95 31100 GRIGGS, COOPER & C 9/11/01 419827 $63.29 31100 GRIGGS, COOPER & C 9/11/01 419827 $792.99 31100 GRIGGS, COOPER & C 9/11/01 419828 $483.08 31100 GRIGGS, COOPER & C 9/11/01 419843 $63.29 31100 GRIGGS, COOPER & C 9/11/01 419843 $406.54 31100 GRIGGS, COOPER & C 9/11/01 419844 $303.49 31100 GRIGGS, COOPER & C 9/11/01 422829 $377.30 31100 GRIGGS, COOPER & C 9/11/01 422830 $1,725.74 31100 GRIGGS, COOPER & C 9/11/01 422834 $498.50 31100 GRIGGS, COOPER & C 9/11/01 422835 $23.95 31100 GRIGGS, COOPER & C 9/11/01 422835 $1,009.79 31100 GRIGGS, COOPER & C 9/11/01 422849 $125.40 31100 GRIGGS, COOPER & C 9/11/01 422850 $1,452.84 TOTAL FOR GRIGGS, COOPER & COMPANY $7,898.55 31101 HARDRIVES, INC EST PV#1 - HWY 7/41 9/11/01 $299,919.25 TOTAL FOR HARDRIVES, INC $299,919.25 31102 HENNEPIN COUNTY TR JULY ROOM & BOARD 9/11/01 000170 $984.25 TOTAL FOR HENNEPIN COUNTY TREASURER $984.25 31103 JOHNSON BROS L1QU 9/11/01 1291204 $556.95 31103 JOHNSON BROS L1QU 9/11/01 1291204 $866.81 31103 JOHNSON BROS L1QU 9/11/01 1291205 $235.65 31103 JOHNSON BROS L1QU 9/11/01 1291205 $1,194.83 31103 JOHNSON BROS L1QU 9/11/01 1291207 $355.90 31103 JOHNSON BROS L1QU 9/11/01 1291207 $839.43 31103 JOHNSON BROS L1QU 9/11/01 1293973 $864.20 31103 JOHNSON BROS L1QU 9/11/01 1293973 $1,108.22 31103 JOHNSON BROS L1QU 9/11/01 1293976 $966.70 31103 JOHNSON BROS L1QU 9/11/01 1293976 $1,683.23 31103 JOHNSON BROS L1QU 9/11/01 166682 ($3.45) 31103 JOHNSON BROS L1QU 9/11/01 166683 ($3.25) TOTAL FOR JOHNSON BROS LIQUOR CO. $8,665.22 31104 KAR PRODUCTS NUTS/BOL TS/PAINT/ANTI SEIZE 9/11/01 639265 $82.62 TOTAL FOR KAR PRODUCTS $82.62 31105 LARKIN, HOFFMAN, DA GENERAL MATTERS 9/11/01 387196 $1,750.00 31105 LARKIN, HOFFMAN, DA PERSONNEL MATTERS-L1Q 9/11/01 387198 $25.00 31105 LARKIN, HOFFMAN, DA PERSONNEL MATTERS-L1Q 9/11/01 387198 $25.00 31105 LARKIN, HOFFMAN, DA PERSONNEL MATTERS-L1Q 9/11/01 387198 $25.00 31105 LARKIN, HOFFMAN, DA LAND USE MATTERS- 9/11/01 387199 $128.60 ~~rrffi1.'~l'!t:r:~~~,ffi"t,"\r:m:r:~m~nt:~;m""'~:ll."~,\l~"n'H,'m\lY.~:;\~.\;~<<ITEilg:<f~..~~"!!M~1.~J:'-&mlllt~m1'~j('~m~m:~.,"1t~~1::r':'mn~t:faii>:tl',mt!'\'tm~:r!'i:'i,,~'t&\'>rffi1ll..t.,,::;~ \\m;;~1t;:1,,*:G,<<~~,>::<<.:'Rft':l:,i\~r::~i\X<~~~i'Xi"",TIt,tl';l<'1r~::'~':t",tt:-:~:m':'t.~..';I1~'~:i:(\a,\.:'tr:~ffi<W Friday, Allgllst 31,2001 Page 4 of7 Check # Vender Name Description Check Date Invoice # Amount 31105 LARKIN, HOFFMAN, DA LAND USE MATTERS - SMITHTOWN 9/11/01 387199 $112.00 31105 LARKIN, HOFFMAN, DA LAND USE MATTERS - CUB 9/11/01 387199 $512.00 31105 LARKIN, HOFFMAN, DA LAND USE MATTERS- 9/11/01 387199 $64.00 31105 LARKIN, HOFFMAN, DA LAND USE MATTERS - SEDA 9/11/01 387199 $78.75 31105 LARKIN, HOFFMAN, DA CITY/GIDEONS V ELLERS OUTDOO 9/11/01 387200 $97.00 31105 LARKIN, HOFFMAN, DA R JOHNSON ET AL V CITY ET AL 9/11/01 387201 $125.00 31105 LARKIN, HOFFMAN, DA SHOREWOOD YACHT CLUB 9/11/01 387202 $150.00 31105 LARKIN, HOFFMAN, DA ACa OF GIDEON GLEN FR T SIMS 9/11/01 387203 $137.50 31105 LARKIN, HOFFMAN, DA TH 7/41 ROW CONDEMNATION 9/11/01 387204 $463.30 31105 LARKIN, HOFFMAN, DA OSM FILE/DOCUMENT RECOVERY 9/11/01 387206 $37.50 31105 LARKIN, HOFFMAN, DA SEDA 9/11/01 387207 $337.50 TOTAL FOR LARKIN, HOFFMAN, DALY... $4,068.15 31106 MARK VII 9/11/01 291533c ($10.40) 31106 MARK VII 9/11/01 314028 $528.90 31106 MARK VII 9/11/01 314029 $12.00 31106 MARK VII 9/11/01 314035 $2,680.00 31106 MARK VII 9/11/01 314042 $1,475.10 31106 MARK VII 9/11/01 316727 $678.15 31106 MARK VII 9/11/01 316728 $35.40 31106 MARK VII 9/11/01 316736 $854.10 31106 MARK VII 9/11/01 316739 $688.60 31106 MARK VII 9/11/01 316740 $15.20 TOTAL FOR MARK VII $6,957.05 31107 MINNEGASCO 9/11/01 082401 STM $9.59 31107 MINNEGASCO 9/11/01 082401 STM $25.76 31107 MINNEGASCO 9/11/01 082401 STM $21.16 31107 MINNEGASCO 9/11/01 082401 STM $60.97 31107 MINNEGASCO 9/11/01 082401 STM $20.00 31107 MINNEGASCO 9/11/01 082401 STM $13.04 31107 MINNEGASCO 9/11/01 082401 STM $9.59 31107 MINNEGASCO 9/11/01 082401 STM $9.59 31107 MINNEGASCO 9/11/01 082401 STM $9.59 31107 MINNEGASCO 9/11/01 082401 STM $12.46 TOTAL FOR MINNEGASCO $191.75 31108 NORTHERN TOOL & Ea SHOP SUPPLIES 9/11/01 82391977 $34.97 TOTAL FOR NORTHERN TOOL & EQUIP CO $34.97 31109 NORTHERN WATER W GAS DETECTOR SENSOR 9/11/01 3077008 $269.49 TOTAL FOR NORTHERN WATER WORKS SUP $269.49 31110 OFFICE DEPOT 9/11/01 136592150-0 $108.83 TOTAL FOR OFFICE DEPOT $108.83 31111 PAUSTIS WINE COMPA 9/11/01 156724 $552.00 31111 PAUSTIS WINE COMPA 9/11/01 156726 $84.00 31111 PAUSTIS WINE COMPA 9/11/01 156726 $1,121.00 TOTAL FOR PAUSTIS WINE COMPANY $1,757.00 31112 PHILLIPS WINE & SPIRI 9/11/01 748342 $65.80 31112 PHILLIPS WINE & SPIRI 9/11/01 748342 $426.25 31112 PHILLIPS WINE & SPIRI 9/11/01 748343 $22.00 31112 PHILLIPS WINE & SPIRI 9/11/01 748344 $442.45 31112 PHILLIPS WINE & SPIRI 9/11/01 748344 $75.82 31112 PHILLIPS WINE & SPIRI 9/11/01 748346 $69.00 31112 PHILLIPS WINE & SPIRI 9/11/01 748346 $88.62 31112 PHILLIPS WINE & SPIRI 9/11/01 748346 $413.55 31112 PHILLIPS WINE & SPIRI 9/11/01 750415 $772.99 . . ?W;m~-!'i:r.:~.$'~,,'~~!:<;f:~"i':~:rrt:~l":Wi:;:l.m~;m:m~r~r.Tf':g:01~:<';."!i.:;m~~~~~;;:r.-:",\i~'t%~I~,::r*,r,~~~'@.::-:;;:~\"'~,~~:<<<:~**~%\<!'",~;.^,ffi::<a~.m:;::nt<;~ft:li~'1t..~~,.1mr:H\\;: m.%:xm~:::::t:T~"m";,~.~~.'m.':',<m:<;~:!Mffi'gt",,,..r;:;~'f,.m::::<>>>~iW*,~'::i\i:"llio:,n~Kt~~.~:'!!l'ZX::~ Friday, Allgtlst 31,2001 Page 5 of7 Check # Vender Name Description Check Date Invoice # Amount 31112 PHILLIPS WINE & SPIRI 9/11/01 750415 $1,138.60 31112 PHILLIPS WINE & SPIRI 9/11/01 750416 $43.10 31112 PHILLIPS WINE & SPIRI 9/11/01 750416 $1,100.03 31112 PHILLIPS WINE & SPIRI 9/11/01 750416 $1,126.65 31112 PHILLIPS WINE & SPIRI 9/11/01 750418 $483.30 31112 PHILLIPS WINE & SPIRI 9/11/01 750418 $768.99 TOTAL FOR PHILLIPS WINE & SPIRITS $7,037.15 31113 POTTS, KENNETH N. VEHICLE FORFEITURES 9/11/01 $455.00 TOTAL FOR POTTS, KENNETH N. $455.00 31114 SPEEDWAY SUPERAM 9/11/01 AUG STMT $886.83 TOTAL FOR SPEEDWAY SUPERAMERICA $886.83 31115 THORPE DISTRIBUTIN 9/11/01 236078 $79.50 31115 THORPE DISTRIBUTIN 9/11/01 236078 $1,635.00 31115 THORPE DISTRIBUTIN 9/11/01 236535 $11.20 31115 THORPE DISTRIBUTIN 9/11/01 236535 $1,368.70 31115 THORPE DISTRIBUTIN 9/11/01 236662 $57.35 31115 THORPE DISTRIBUTIN 9/11/01 236662 $2,289.20 31115 THORPE DISTRIBUTIN 9/11/01 236732 $31.90 . 31115 THORPE DISTRIBUTIN 9/11/01 236732 $3,223.95 TOTAL FOR THORPE DISTRIBUTING COMPA $8,696.80 31116 TONKA BAY-CITY OF LIQUOR LIABILITY 9/11/01 $1,530.58 TOTAL FOR TONKA BAY-CITY OF $1,530.58 31117 VIKING LAND TREE CA REMOVED STORM DAMAGED TREE 9/11/01 2219 $333.13 TOTAL FOR VIKING LAND TREE CARE INC $333.13 31118 W.w. GRAINGER, INC BALLAST 9/11/01 495-671632- $55.44 TOTAL FOR W. W. GRAINGER, INC $55.44 31119 WIDMER, INC. STORM SEWER REPAIRS 9/11/01 4546 $3,790.00 TOTAL FOR WIDMER, INC. $3,790.00 31120 WINE COMPANY (THE) 9/11/01 64264 $422.09 31120 WINE COMPANY (THE) 9/11/01 64265 $452.76 31120 WINE COMPANY (THE) 9/11/01 64290 $336.08 TOTAL FOR WINE COMPANY (THE) $1,210.93 31121 WORLD CLASS WINES, 9/11/01 109233 $281.00 . 31121 WORLD CLASS WINES, 9/11/01 109234 $652.75 31121 WORLD CLASS WINES, 9/11/01 109235 $642.10 TOTAL FOR WORLD CLASS WINES,INC $1,575.85 31122 WSB AND ASSOCIATE PROJECT OBSERVATION-MISC 9/11/01 01074-000-2 $738.62 31122 WSB AND ASSOCIATE PROJECT OBSERVATION-MISC 9/11/01 01074-000-2 $180.00 31122 WSB AND ASSOCIATE SHOREWOOD PONDS 9/11/01 01074-390-1 $600.00 31122 WSB AND ASSOCIATE STANDARD SPECS 9/11/01 01074-440-0 $49.50 31122 WSB AND ASSOCIATE FREEMAN PK DRIVEWAY CLOSURE 9/11/01 01074-483-0 $459.00 31122 WSB AND ASSOCIATE WOODHAVEN WELL REHAB 9/11/01 01074-490-1 $959.00 31122 WSB AND ASSOCIATE SMITHTOWN RD OVERLAY 9/11/01 01074-583-0 $792.00 31122 WSB AND ASSOCIATE 2001 STREET REHAB/RECON PROG 9/11/01 01074-602-0 $1,401.50 31122 WSB AND ASSOCIATE SHOREWOOD PKS MASTER PLAN 9/11/01 01074-611-0 $2,349.50 31122 WSB AND ASSOCIATE SMITHTOWN WOODS(INSPECTION) 9/11/01 01074-624-0 $1,720.64 31122 WSB AND ASSOCIATE GLEN RD STORMWATER PLAN 9/11/01 01074-632-0 $2,124.00 31122 WSB AND ASSOCIATE CULVERT CROSSING/CB PINE BEN 9/11/01 01074-990-1 $1,072.50 31122 WSB AND ASSOCIATE TH7/41 LAYOUT REVISIONS 9/11/01 01122-100-2 $525.00 31122 WSB AND ASSOCIATE TH 7/41 CONSTR ADMIN 9/11/01 01122-114-0 $1,494.00 31122 WSB AND ASSOCIATE FREEMAN PK WATER/SEWER 9/11/01 01169-104-0 $529.50 31122 WSB AND ASSOCIATE EDGEWOOD RD CULVERT REPL 9/11/01 01182-000-0 $869.50 r,n'.m!:\{.\'!.:<~\:;H:;C?"d"",~a:t~~~\::~,F,"l,.:itm;ti~I~.f;~~~:~l':nf,;:;.<<'.,~~:'it<t~\l-;l'i;:,,"m*,mm;~!I:,~u:,:;~..::~,J;:m\1rnl':~mnm:\.t'l:n'Hi:':'!m'::<~:lli't;,Wi~.mr*~\w'~:<::,o;::>:m:~ 1l:~"~~*,W~:;%1m1~;~',,-~l11~'f.mr:;ra.'i1~};,,~r:*,,i:~'1\~'>*!~',:r";j1~~:1(~-r~~,,"~~'!1~ffi,r~fl~w.:~,,,:~ Friday, AI/gl/st 31,2001 Page 60f7 Check # Vender Name Description Check Date Invoice # Amount TOTAL FOR WSB AND ASSOCIATES $15,864.26 31123 XCELENERGY 9/11/01 0031-505-16 $135.73 31123 XCELENERGY 9/11/01 0114-707-26 $15.11 31123 XCELENERGY 9/11/01 0196-307-66 $611.30 31123 XCELENERGY 9/11/01 0356-200-16 $22.83 31123 XCELENERGY 9/11/01 0727-302-66 $283.91 31123 XCELENERGY 9/11/01 1300-208-10 $193.03 31123 XCELENERGY 9/11/01 1477-205-46 $508.89 31123 XCELENERGY 9/11/01 1692-607-26 $1,276.95 31123 XCELENERGY 9/11/01 1765-206-46 $36.97 31123 XCELENERGY 9/11/01 1966-609-83 $160.10 31123 XCELENERGY 9/11/01 2052-902-66 $14.41 31123 XCELENERGY 9/11/01 2164-107-16 $32.43 31123 XCELENERGY 9/11/01 2270-109-36 $963.87 31123 XCELENERGY 9/11/01 2486-903-26 $60.92 TOTAL FOR XCEL ENERGY $4,316.45 TOTAL CHECKS $441,178.32 . . '. PAYROLL APPROVALS For 9/10/01 Council Meeting . Prepared by: ~ t 1)~ Catherine Elke, Sr. Accountant Reviewed by: ~~ Bonnie Burton, Finance Director awson, City Administrator . Date: g--3 I-Oj '-. Date: 9-'1--0/ Date: ()!. ~1.a Payroll Register Check # Last Name First Name MI Check Amt Check Date 1103 BURTON BONNIE M 1,713.25 8/28/0 I 1104 DAVIS CHARLES S 1,041.73 8/28/0 I ll05 EISCHENS JAMES E 785.26 8/28/0 I 1106 ELKE CATHERINE M 804.64 8/28/0 I 1107 FASCHING PATRICIA L 781.67 8/28/0 I 1108 GARFUNKEL JOHN J 184.70 8/28/0 I ll09 GROUT TWILA R 891.07 8/28/0 I 1110 HELLING PAMELA J 509.26 8/28/0 I II11 JOHNSON DENNIS D 1,118.40 8/28/01 1112 KALLEST AD STEPHEN N 929.66 8/28/0 I 1113 LEDWITH JAMES R 96.19 8/28/0 I 1114 LEDWITH MARIE E 81.04 8/28/0 I IllS LIZEE CHRISTINE G 184.70 8/28/01 1116 LUGOWSKI JOSEPH P 1,029.86 8/28/01 . 1117 MASON BRADLEY J 1,053.97 8/28/0 I 1118 MOORE JULIE K 328.91 8/28/0 I 1119 NICCUM LAWRENCE A 1,348.24 8/28/0 I ll20 NIELSEN BRADLEY J 1,045.86 8/28/0 I 1121 PANCHYSHY JEAN M 1,017.89 8/28/01 1122 PAZANDAK JOSEPH E 1,436.42 8/28/01 1123 RANDALL DANIEL J 1,129.35 8/28/01 ll24 SCHMID CHRISTOPHER E 584.31 8/28/0 I 1125 SCHNEEWIN JACQUELYN K 909.73 8/28/01 ll26 STARK BRUCE H 956.78 8/28/0 I 1127 SW ANDBY DONALD R 1,187.14 8/28/0 I ll28 TURGEON LAURA 184.70 8/28/0 I 216900 BECKMAN JENNIFER A 196.87 8/28/01 . 216901 BROWN LAWRENCE A 1,808.64 8/28/0 I 216902 CARLSON ERIK M 571.31 8/28/0 I 216903 DAWSON CRAIG W 1,574.77 8/28/01 216904 DUFFY DAVID C 149.98 8/28/01 216905 HELGESEN PATRICIA R 774.35 8/28/01 216906 HIRSCH DANA M 75.71 8/28/01 216907 KARELS PAUL C 135.41 8/28/01 216908 KRAUSE HEIDI E 132.98 8/28/0 I 216909 LATTERNER SUSAN M 315.43 8/28/01 216910 LOVE CLIFFORD W 220.47 8/28/01 216911 LUCERO MATTHEW G 55.47 8/28/01 216912 MANSHIP AUSTIN A 82.27 8/28/0 I 216913 MARRON RUSSELL R 40.10 8/28/0 I 216914 NEUMANN TIMOTHY A 102.38 8/28/01 Friday, August 31, 2001 Page 1 of2 . . Check # Last Name First Name MI Check Amt Check Date 216915 SWECKER LANCE M 204.21 8/28/0 I 216916 THURSTON DOROTHY M 174.56 8/28/0 I 216917 WALES MELISSA L 169.35 8/28/01 216918 ZAVADA MITCHELL C 408.35 8/28/01 216919 ZERBY MICHAEL S 184.70 8/28/01 216922 KALLEST AD STEPHEN N 1,650.57 8/30/01 Total of Checks $30,362.61 Friday, August 31, 2001 Page 2 of2 . CITY OF SHOREWOOD' 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 .www.cLshorewood.mn.us. cityhaU@cLshorewood.mn.us :MEMORANDUM TO: Mayor and City Council Jean Panchyshyn, Executive Secretary/Deputy Clerk ~ Craig W. Dawson, City Administrator ~ 29 August 2001 FROM: . DATE: RE: Permanent Appointme~t - Julie Moore FILE NO: Admin (Personnel) Julie Moore has been with us for 6 months, as of September 5. Without hesitation and with great enthusiasm, Julie has assumed her duties as the Communications Technician. In her first 6 months, we replaced the Mac computer with a Pc. With this change, Julie had to learn a new desktop publishing software program. She very quickly became proficient in creating new and converting existing documents. Julie works very hard at gathering the necessary data for meeting the Newsletter deadline. She has the ability to create informative articles and other infoImational pieces for the public. Her positive attitude and high level of energy contribute to her outstanding performance. . Staff Recommendation: I am pleased to recommend Julie Moore for permanent appointment as part-time ~ Communications Technician. With that comes a six-month step increase. It is recommended that this increase be effective as of September 5. Cc: Finance Department Julie Moore #-36 ft t.J PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD RESOLUTION NO. 01-_ A RESOLUTION ANNOUNCING SHOREWOOD'S INTENT TO ORGANIZE REFUSE COLLECTION SERVICES WHEREAS, Minnesota Statutes 115A94 provides for options relative to organizing refuse collection services; and WHEREAS, the Shorewood City Council desires to study the benefits and costs associated with organized refuse collection; and WHEREAS, after required notice, a public hearing was held by the City Council to consider the matter on 27 August 2001. . NO"W, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: The City of Shorewood hereby declares its intent to: 1. Commence the study period provided for in Minnesota Statutes 115A94. 2. Direct the Shorewood Planning Commission to direct and coordinate those studies and hearings prescribed by Minnesota Statutes 115A94 and submit its findings and recommendations by 1 April 2002. ADOPTED BY THE CITY COUNCIL of the City of Shorewood1ffisTOffi-day-oT September 200 1. . WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY CLERK/ADMINISTRATOR -#3G CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us . MEMORANDUM TO: Mayor and City Council FROM: Larry Brown, Director of Public Works DATE: September 6, 2001 RE: Accept Improvements for Seaman's Estates The improvements for Seaman's Estates have been completed according to the approved plans and specifications, and have been inspected for compliance. Recommendation: . Staff is recommending that the subdivision improvements be accepted for the City's perpetual maintenance, and that the letter of credit for said improvements be released. A resolution is attached for your consideration. * jD n ~.: PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD RESOLUTION NO. 01 - A RESOLUTION ACCEPTING STORM SEWER IN THE PLAT OF SEAMAN'S ESTATES WHEREAS, on December 28, 2000, the City of Shorewood entered into an Agreement with Kim Koehnen for the development of certain property known as Seaman's Estates; and WHEREAS, Paragraph 2 of said Development Agreement provided for the Developer to construct and install certain enumerated improvements within the plat of said property, which improvements included storm sewer; and WHEREAS, Paragraph 16 of said Development Agreement provided for such improvements to be subject to a final inspection by the City Engineer; and WHEREAS, Paragraph 17 of said Development Agreement provided for the conveyance of said improvements to the City by the Developer and for the acceptance by the City of such e\ improvements; and WHEREAS, the developer has completed construction and installation of the storm sewer, and such improvements have been inspected by the City Engineer and found to be in compliance with the applicable plans and specifications, and WHEREAS, the Developer is desirous of conveying said improvements to the City and the City is desirous of accepting said improvements from the Developer. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the City hereby accepts from the Developer the storm sewer in the plat of Seaman's Estates. . 2. That the Developer shall cause a maintenance bond to be furnished naming the City as obligee for the full cost of the storm sewer to be in effect for a period of two years from June 1,2001. 3. That the irrevocable letter of credit shall be reduced in the amounts associated with the public utilities. excepting landscaping.. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 10Ih day of September, 2001. Woody Love, Mayor ATTEST: Craig W. Dawson, City Administrator . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: City Council . DATE: Craig W. Dawson, City Administrator ~ September 6, 2001 FROM: SUBJECT: Southwest LRT Regional Trail Winter Use Permit Hennepin Parks manages Hennepin County Regional Railroad Authority's (HCRRA's) Southwest LRT Regional Trail. It requires that cities maintain the Trail during the winter (Le., November 15 through March 31) for specific activities listed in their Winter Use Permit. The City's 2000-2001 permit specified "hiking, biking, snowshoeing, cross-country skiing, pet walking, and horseback riding" as winter uses. Staffhas prepared the 2001-2002 permit application with the identical activities being identified. . RECOMMENDATION: Staff recommends that the City Council authorize the submission of the Winter Use Permit 2001-2002 to Hennepin Parks as prepared. *3E ft t.J PRINTED ON RECYCLED PAPER PROMOTING ENVIRONMENTAL STEWARDSHIP THROUGH RECREATION , AND EDUCATION IN A'NATURAL RESOURCES-BASED PARK SYSTEM District Headquarters II 12615' County Road 9 - Plymouth, MN 55441-1299 Telephone 763/559-9000 II TDD 763/559-6719 - Fax 763/559-3287 www,hennepinparks.org - an equal opportunity employer August 20, 2001 Craig Dawson, City Administrator City ef Shoreweed ' 5755 Ceuntry Glub Road Sherewoed, MN 55331 AUG 2 3 2001 , , f ';~:\~\,l".. Dear Craig: Since 1993, the Suburban Hennepin Regienal Park District has required a Winter Use Permit fer those cities that have bordered the SeuthwestLRT regienaLtrail and desire to , use the trail during the winter menths. Recently there have been numerous regional trails added to. the Park District, seme which are located within your community. In order to. be censistentwiththe operating plan which was established in 1993, we are forwarding the Winter Use Permit to. your cemmunity. . The Winter Use Permit ultimatelyautherizes yeur City to. utIlize the sectien,oftrail fer the use yeu request. Permitted activities are determined by individul;il communities, , centingen(upen approval frem the Park District's Beard ofCommissioners~ Please note that permit requests sheuld be submitted to. 'Ann Bassett, Administrative Assistant, and , include verificl;itien ef formal City Council action appreving the prepo'sed activities (a copy ~f approprIate meeting minutes ) 'and a Certifiqate ef Insurance, naming Sub~ban . Hemiepin Regienal Park District as an additienal named insured. Please contactyeur insurapce carrier to provide us with an updated copy. 'Coverage will need to. show inclusive dates from Nevembe~ 15, ~OOl"and March 31; 2002. Please include preposed , ,." ruJ.e~.@d regulations foX winter use, as well. Enclosed is anapplicatien fer the 2001-4002 Winter Use Permit. Please detenirine the level of winter use you are requesting, fill out the application form and follew the precedures outlined above. If ypur cemmunity does net plan to. autherize any winter lise 'activities, please indicate (none) i.p the b.ex at the top of the peimit and. .retUrn this form so. that the trail C_l;Ul be;s~gned as CLOSED, by order efyeur city ceuncil. ' Uyeu have questiens regarding this, ~lease contact me at 763-559-6701. Th.ankyeu. -. Sincerely, , .. .... ~~ Sue W eedrich Directer, Park and Trail Operations , , c. Douglas F, Bryant, Superintendent DeJ;! DeVeau, Development Administrator Bee Carlsen, Trails Ceerdinater ' ;, ; i ! / , Ohl/lrflregional winter use perririt/new cities..Ol-02 . . SUBURBAN HENNEPIN REGIONAL PARK DISTRICT REGIONAL TRAIL SYSTEM 2001-2002 WINTER USE PERMIT Name of City Shorewood 952-474-3236 Contact Person Craig W. Dawson City Hall Phone Phone 952-474-3236 Regional Trail iwm through Citv of Shorewood to Authorized 2001-2002 Winter Activities hiking, biking, snow shoeing, cross countrv skiing, pet walking and horseback riding Regional Trail Prom Authorized 2001-2002 Winter Activities to Regional Trail Prom Authorized 2001-2002 Winter Activities to Regional Trail From Authorized 2001-2002 Winter Activities to Authorization is hereby requested from the Park District Board of Commissioners to use portions of the Regional Trail Corr~dor for winter use activities between November 15, 2001 and March 31, 2002, as determined by each municipality within guidelines set forth herein on District property located within individual City boundaries. It is understood and agreed that approval from the Hennepin Parks Board of Commissioners is contingent, upon the following conditions: . The City will provide the Park District with a Certificate of Insurance, naming Hennepin Parks as an additional named insured. Such certificate shall provide at least $1,000,000 aggregate or combined single limit of general liability coverage for the requested winter use activities, with a maximum $10,000 deductible per claim. . The City agrees to maintain the trail, including, but not limited to, any plowing, sweeping, sanding, packing, trash pick-up, and sign replacement, between November 15, 200l-March 31, 2002. The City further agrees to irrunediately address all safety issues on or adjacent to trails. . The City will provide signage at locations approved by the Park District notifying the public of authorized winter activities within its city limitSi activities may include, but are not limited to, hiking, biking, snowmobiling, cross-country skiing, snowshoeing, or pet walking. Winter use signs must be installed by the City at designated locations prior to November 15,2001 and removed by the City no later than April 15, 2002. These signs are totally the responsibility of each municipality. \\MASTER\SYS\Users\ohl\WP\LRT\2001-2002 winter trail use permit and letter.REVISED.doc . Snowmobiling is not allowed on asphalt trails. Permitted use for snowmobiles will be limited to direct crossing and/ or in areas where the snowmobile trail is kept from running on paved trails and bridges. If snowmobiling is permitted, cities must take steps to keep snowmobiles from damaging paved trails, bridges and other property. . The City agrees to enforce rules and regulations established by the municipality as part of its request for a Winter Use Permit. . The City agrees to repair all trail surface damage that occurs as a result of winter trail activities and/ or maintenance, including, but not limited to, bituminous/concrete repair, bridge deck repair, grading or adding aggregate pursuant to guidelines established by the Park District. . The City agrees that winter trail use will be available to all persons, regardless of residence. Each City is required to submit its annual permit requests, including proposed rules and regulations, by . after which the Park District may take up to 45 business days to process. Each permit request must be submitted as a result of formal City Council action, with accompanying verification, agreeing to the terms and conditions outlined by the Park District1s Winter Use Permit. It should be further understood that no winter activity will be allowed on segments of the Regional Trail Corridor where municipalities do not request and receive permits. The Park District reserves the right to terminate a permit at any time, if the conditions set forth herein are not followed. . Signed: Date: Title: (Authorized Representative of the City) . \\MASTER\SYS\Users\ohl\WP\LRT\2001-2002 winter trail use permit and letter.REVISED.doc ~ . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128' www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works . DATE: September 6, 2001 RE: Authorize Expenditure of Funds for Bleachers for Badger Park Minnesota State Statute 16B.616 Bleacher Safety, mandates that all cities and public facilities bring bleachers into compliance by January 1, 2002 to prevent injury or death from falls. Attachment 1 is the above referenced statute. Staff reviewed the bleachers within the parks for the City of Shorewood. Of immediate concern are the wooden bleachers for the Badger Park football field. These bleachers were recently moved to the public works facility for study, to determine the most cost-effective action to bring these bleachers into compliance. . Due to the strict requirements of the statute, it was soon realized that the most cost-effective measure was to remove the existing bleachers and replace them with four aluminum bleachers that are less than 55 inches in height. Staff received quotes for bleachers meeting the safety requirements in the statute. The quotes provided are summarized below in Table 1 Vendor Bleacher Style Price for 4 Sets of Bleachers $ 3,475.00 $ 3,227.98 Tomark, Inc. EF Anderson, Inc. 3 Rows, 30" height, 2 Foot Boards 3 Rows, 24" height, I Foot Board Table 1 #-JF ft ~J PRINTED ON RECYCLED PAPER ,. . " 't , I .I> Mayor and City Council Expenditure of Funds for Bleachers September 6, 200 I Page 2 of2 While the quote provided by EF Anderson is the least of the two quotes, the bleachers provided by Tomark provide a higher bleacher, and a wider "walk area" between the seats to travel laterally along the bleachers. The Tomark bleachers appear to be of higher quality. Since the prices are reasonably close, Staff is recommending that the quote form Tomark, Inc. be accepted. Funding for this expenditure has been budgeted via the Capital Improvement Program for Parks. An amount of $7,000 has been allocated for bleacher purchases and retrofits for the year 2001. Recommendation Staff is recommending that that the proposal provided from Tomark, Inc. for the purchase of 4 sets . of bleachers be approved for the amount of $3,475.00 (not including sales tax). . . .. . . Minnesota State Statute 16B.616 Bleacher safety. Subdivision 1. Definitions. (a) For purposes of this section, the following terms have the meanings given. (b) "Place of public accommodation" means a public or privately owned sports or entertainment arena, gymnasium, auditorium, stadium, hall, special event center in a public park, or other facility for public assembly. (c) "Bleacher" refers to any tiered or stepped seating facility, whether temporary or permanent, used in a place of public accommodation for the seating of its occupants. Subd. 2. Application. All places of public accommodation must comply with the provisions of this section. Subd. 3. Safety requirements. In places of public accommodation using bleacher seating, all bleachers or bleacher open spaces over 55 inches above grade or the floor below, and all bleacher guardrails if any part of the guardrail is over 30 inches above grade or the floor below must conform to the following safety requirements: (1) the open space between bleacher footboards, seats, and guardrails must not exceed four inches, unless approved safety nets are installed, except that retractable bleachers already in place as of January 1, 2001, may have open spaces not exceeding nine inches and any bleachers owned by the University of Minnesota, the Minnesota state colleges and universities, or a private college or university may have open spaces not exceeding nine inches; (2) bleachers must have vertical perimeter guardrails with no more than four-inch rail spacing between vertical rails or other approved guardrails that address climbability and are designed to prevent accidents; and (3) the state building official shall determine whether the safety nets and guardrail climbability meet the requirements of the alternate design section of the State Building Code. All new bleachers manufactured, installed, sold, or distributed after January 1,2001, must comply with the State Building Code in effect and this subdivision. Subd. 4. Enforcement. (a) A statutory or home rule charter city that is not covered by the code because of action taken under section 16B.72 or 16B.73 is responsible for enforcement in the city of the code's requirements for bleacher safety. In all other areas where the code does not apply because of action taken under section 16B.72 or 16B.73, the county is responsible for enforcement of those requirements. Attachment 1 ... (b) Municipalities that have not adopted the code may enforce the code requirements for bleacher safety by either entering into a joint powers agreement for enforcement with another municipality that has adopted the code or contracting for enforcement with a qualified and certified building official or state licensed design professional to enforce the code. (c) Municipalities, school districts, organizations, individuals, and other persons operating or owning places of public accommodation with bleachers that are subject to the safety requirements in subdivision 3 shall provide a signed certification of compliance to the commissioner by January 1, 2002. For bleachers subject to the exception in subdivision 3, clause (1), entities covered by this paragraph must have on file a bleacher safety management plan and amortization schedule. The certification shall be prepared by a qualified and certified building official or state licensed design professional and shall certify that the bleachers have been inspected and are in compliance with the requirements of this section and are structurally sound. For bleachers owned by a school district, the person the district designates to be responsible for buildings and grounds may make the certification. Subd. 5. Noncomplying bleachers prohibited. The commissioner, in addition to other remedies provided for violations of this chapter, shall forbid use of bleachers not in compliance with this section. . Subd. 6. Periodic inspections. Bleacher footboards and guardrails must be reinspected at least every five years and a structural inspection must be made at least every ten years. Inspections may be completed in the same manner as provided in subdivision 4. This section does not preclude a municipal authority from establishing additional reinspections under the State Building Code. HIST: 1999 c 250 art 1 s 62; 2000 c 417 s 1,2; 2000 c 492 art ] s 35,36 . . . CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, AUGUST 21, 2001 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER Chair Bailey called the meeting to order at 7 :09 P.M. Present: Chair Bailey; Commissioners Gagne, Packard, Pisula, White, and Woodruff; Council Liaison Zerby and Planning Director Nielsen Absent: Commissioner Borkon APPROVAL OF MINUTES . August 7, 2001 Gagne moved, Woodruff seconded, approving the August 7, 2001, Planning Commission Meeting Minutes as presented. Motion passed 5/0/1, with White abstaining due to absence at that meeting. STUDY SESSION Without objection from the Commission, Chair Bailey moved Item 6, Reports to the top of the Study Session Agenda for the evening. 1. REPORTS (This item was moved from No.6 on this evening's Agenda.) Commissioner Pisula reported on matters considered and actions taken at the August 13, 2001, Regular City Council Meeting (as detailed in the minutes of that meeting). Director Nielsen also reviewed the moratorium discussion from that same Council meeting. He noted there were areas of review in the City's Comprehensive Plan (Comp. Plan) that could be completed by the Planning Commission by year-end. One of those areas included a discussion to define what was meant by the term "community-scale." Another area in the Compo Plan requiring clarification was the area of landscaping in commercial development areas. Director Nielsen also said it was important to review areas of concern heard from the residents as part of previous proposals for consideration and clarification within the Compo Plan for future development within Shorewood. No matter what would develop on that site, many issues heard by residents during the Public Hearing process would remain, and would need to be addressed by the City. A brief discussion by the Planning Commission included elements of size, traffic, appearance, hours of operation, lighting, and use of delivery vehicles on the roadways as well as times of deliveries being made within the City. Commissioners agreed many options for development could unfold regarding commercial development within the City, and it was important to remember the Compo Plan defined Shorewood as a "bedroom community." In addition, it was equally important to consider many possibilities for future businesses as a result of decisions being made at this time. PLANNING COMMISSION MEETING MINUTES AUGUST 21, 2001 Page 2 of 3 With regard to other meetings, Commissioner Gagne reported on the Gideon Glen Advisory Committee Meeting of August 6, 2001, noting the Minnehaha Creek Watershed District (MCWD) was reviewing concept plans. Also, approximately $350,000 was being designated for improvements to land along County Road 19 as part of this project. Commissioner Woodruff explained the MCWD had designated approximately $254,000 for the Budget Year 2002, and again for the Year 2003 for use with wetland restoration and preservation in the Gideon Glen project. She stated this was the first time the MCWD had budgeted for a restoration project and liked the proposed project a great deal. She also noted the City should be very proud of its accomplishments regarding that project. 2. ORGANIZED REFUSE COLLECTION Director Nielsen explained thus far, the organized refuse collection survey was one of the most successful surveys completed in terms of response from residents. He stated there were approximately 300 responses so far. Commissioner Pisula commented, in review of responses received thus far, there definitely seemed to be . polarization of viewpoints regarding refuse collection service. After a brief discussion, the Commission supported the idea that there were many options still available for consideration as part of this study, and it was important to consider the impact of those options on the City's roadways. Chair Bailey asked if information could be quantified regarding the amount of money spent on roadway repair as a result of refuse collection trucks traversing the streets daily. Director Nielsen responded it would be difficult to quantify information related specifically to refuse collection trucks versus other large vehicles using those same roadways. Director Nielsen then explained the next steps in the process of the organized refuse collection study for the Commission, noting there would be a ninety-day period of time where interested parties could discuss, submit ideas, or debate this matter before the Planning Commission and/or City Council. 3. COUNTY ROAD 19 REDEVELOPMENT Director Nielsen explained this project was a bit like a miniature Comprehensive Plan for the County Road 19 redevelopment area as it included elements related to natural resources, land use, redevelopment, . transportation, the County Road 19/5mithtown Road/Country Club Road intersection itself, and community facilities for police and fire. He stated he had an idea of tying the corridor together through a streetscape design in an effort to make an "entrance" to the City of Shorewood. He then began reviewing potential sites as part of the streetscape design. He stated much of a themed idea in the streetscape design could be achieved through landscaping details, such as at the northerly boundary to Shorewood near the LRT trail on County Road 19. He also stated an identity could be created at this location that could act as a common entry design for other entrances to Shore wood. In addition, he noted the Xcel Energy site, the Gideon Glen historical monument, Gideon Glen itself, the intersection of County Road 19/5mithtown Road/Country Club Road; an area near the Smithtown Crossings Shopping Center, the South Shore Community Center; and the proposed new public safety facility site as other areas where streetscape elements could enhance the area. Director Nielsen next reviewed elements of a streetscape in Wayzata, Minnesota, for the Commission. In review of an issues map of the redevelopment area, he noted concern for pedestrian circulation, streetlights, and land use as ideas for consideration in planning the future in that area. . . PLANNING COMMISSION MEETING MINUTES AUGUST 21, 2001 Page 3 of 3 The Commission expressed unanimous support for designing a streetscape for the County Road 19 Redevelopment project. Director Nielsen noted this project had the potential to be very exciting and fun in its design. 4. PROPOSED TEXT FOR COMP PLAN PLANNING DISTRICTS Director Nielsen reviewed the data sheet for Planning District #8. He noted the geographic boundaries for this district to include Galpin Lake, and the ShorewoodlExcelsior municipal border to the north; Mill Street to the east; the Shorewood/Chanhassan municipal border to the south; and State Highway 7 to the west. He also noted certain areas within the district were characterized by steep terrain as well as wetland basins. With regard to land use and zoning, the district was predominantly comprised of single-family dwellings, a few commercial properties, and scattered vacant parcels. A considerable portion of the district was located within the lOOO-foot Shoreland area of Galpin Lake. Director Nielsen noted a continuation of land use patterns would most likely occur with a bit of redevelopment possible over time in certain areas. Further consideration should be given to subdivision of larger parcels in the area as well as "back-lot development." In addition, he noted the intersection of Highways 7 and 41, currently under construction, could be considered as an entry point to the city and may benefit from some of the elements discussed with regard to a new streetscape. He noted, some sort of turn-around should be considered for Murray Street with any redevelopment of properties in that area. Sanitary sewer was available throughout the district with water being made available in small areas from the City of Chanhassan. The Woodhaven well was being considered for connection to the Excelsior water system. There were no parks in this district, existing or planned. Director Nielsen stated proposed text for this district would be available at a future meeting for further review. 5. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 6. DRAFT NEXT MEETING AGENDA Director Nielsen noted there would be three items, a request for Conditional Use Permit, and two variance requests, as part of the Agenda for the September 4, 2001, Planning Commission Meeting. He also noted a Study Session would most likely be part of the Agenda to maximize efforts toward completion of the work plan for the year. 7. ADJOURNMENT Gagne moved, Woodruff seconded, adjourning the Planning Commission Meeting of August 21, 2001, at 9:16 P.M. Motion passed 6/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary '\' CITY OF SHOREWOOD .. 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@ci.shorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 3 August 2001 RE: Russell, James - Revised Variance Request FILE NO. 405 (01.21) Mr. James Russell has reapplied for a variance that was considered by the Planning Commission in December of last year (see Planning Director's memorandum, dated 30 November 2000, and Planning Commission minutes, dated 5 December 2000 - copied in yellow). His request was withdrawn, pending an appeal of the need for a variance. . The current application contains modifications to his original plans that are in response to recommendations made by staff and the Planning Commission. Background on this request is contained in the original staff report. Following is a summary of the current proposal: A. Existing dwelling. Mr. Russell still proposes to leave the house in its current location. Rather than completely replace the existing roof system, he will repair it. He does propose to extend the gable dormer on the rear (lake side) of the house by six feet. He also proposes to replace the shed dormer on the front (street side) of the house with a gable dormer consistent in style to the lake side dormer. These changes are illustrated on his revised site plan (Exhibit A, attached) and the revised second floor plan (Exhibit B). These improvements are all within a buildable area that would be consistent with a 20-foot side yard setback, as previously recommended. '~f1 .... '-~ PRINTED ON RECYCLED PAPER . . Memorandum Re: Russell - Revised Variance Request 3 August 2001 B. Existing caq>ort. The applicant has agreed to remove the carport. In its place he proposes a future (possibly sooner than later) detached garage to be located in the buildable area of the lot (assuming a 20-foot side yard setback). The garage would be connected to the house by a wooden deck. C. Existing driveway. At such time as the garage is constructed, the applicant proposes to remove approximately 50 feet of the existing driveway (nearly 40 percent of what exists today). D. Existing accessory structure (near street). The applicant requests approval to keep this structure as a storm shelter. E. Existing accessory structure (near house). The applicant proposes to remove this building. The applicant's revised plans result in approximately a 23.7 percent hardcover ratio, which complies with the 25 percent maximum required by Shoreland management regulations. The plans also respect the previously recommended 20-foot setback from the Third Street fire lane. Removal of the shed near the house, the carport and nearly 40 percent of the existing driveway all bring the property into better compliance with R- 1 CIS zoning standards. It is recommended that the plans be approved as presented, and that the corrections proposed by the applicant be incorporated into the resolution approving the variances. Cc: Craig Dawson Tim Keane Larry Brown James Russell -2- ~ ~ " ^ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ - - .. ~,. ......----.. .II;i~....'.~.":.lI_' ~., ~ _ '.. Re MW ~ ~)(, i~t l~ X c:l rl"e..y~~ (Ap,.rOX \ 40~) \ '!~"';" GRAVEL. DRIVEWAY --':t'~~_'A"""~~;"'W".""~ ~ '\ \ - -\ 161.:;81 ~;'1~~,~~ q;4: ., .". ~~ ., '''~;Fq ~ ~ .: ~ '\....~ .c ~ ,~< '" ~; ~ <::t . ~~~ ':0., . .~CJ!' ':"<lA:'~""'" """\~....."" N~..391~1"E -~~-- ~\ :\\.,: ~;~ 11 q~ "~-':l~ :," ~ \ .~. . WEL.L. ~~ ~;. fo~~"'~' .:.~ "" ,. ;rtq ...... Go ,.".,~ ...,~J ~ z.:.l q,,'f:t. ... .. .~",,~~~~1 f'ltrt... I,~~~~~~\.;.q ~ - ..~.... , " ~ ~WIT~ \ ~ IeMODEL.ED \ " 2ND FL.ooR '~ \ ~ .jl~<l~l'., \ .' s.~ .~<l.... "1\,. ~ "<It. ~. ~~~~~i \ ~ J::x+t~~;(bk \ p.. dOr~~ ("" \ ~ \~ \ €; J! 1 NEW GAFe.AGE.- ...---." \ \. . - - 1- -0 H.I4. 1'3~!' 6t/)'39'f)1"W 1 I 1- \ TOTAL. I-IA~ eu~ACE Afii!!A: !631 TOTAl. sIre Afii!!A: 15.335 FERCENT AGE OF J4AFiO 5UFa=ACE Afii!!A: 2.3.1t. Q) ~~~~~~D 51TE PLAN (LOT 22) II. " I ' () " I" = . 2: ~. ~T < " \ ~ \ TBB POUNDATION ..trd "...., C..,.I,.,u, Po A. mDH~""'",,_ ........ =:::::: pl-mMNll . t~~\ \\~ \) ~ --. \, ~\J. . ~ ~ ,...,.................. .1IllIIl_ ....... -- .................... ............... ARCHI1'r~T .........."......, IlIMnDTII -. A. Short.. 1lIIIo!GL-"'. 20103 ....... .... DIll ~1 I I ctd& ~ I ~ - -- *3&' 1- ~JlJOO Proposed Site Plan Project No. 01-12 Exhibit A REVISED SITE PLAN Russell variance ;....~ 1'-10~" NEW GABLE DORMER 201-1~'1 REMODELED EXI5TING 2ND FLOOR AREA l' - 4~" EXTEND EXI5T'G GAeLE DORMER i - - - - - - - - - - - - - - - - - - - - - - - - -1- - - - - - - - - - - - - - - - - ---: - - - - - - - i I II /I . " f. r~:. ATI--l 8 . - I - "'t 6DRM #3 11-~IXl.3'-2" . o o CL ---,------ ,I I I I I I I I =1 -IN eN ~ - ..l- I I I I I I I I I L________________________________~-~~~=~___________~ 114 II t---=-- --1 1/2 WAUl. +!4k - I I ~ ~~!~;AN - OFTION D DN ", z ~. ~ - -IN N I - "'\t N TBB POUNDATION A,""""'" C..,.I,.." Po.... 2122>>11.&_.......... ........ ---- pI-.......... ,.."" HII NIl ,..........................- == ......................... ..'.....1IlfIIIIIlIIlI NIOO'Tr1:T .......... rI.....rI """'"""A JlaIoor1: Ao Shott.. 1IIIo!!!!..1lllIII.. 2aI03 ....... lilt. liiio J11 J rld& ~ J ~ ~1OlIO Proposed F100rpIan Project No. 01-12 !I" Exhibit B \! " UPPER LEVEL FLOOR PLAN II = .-:BE:12~t::r ~tJ I ~1_S"XI31_2" i I 6D #2 1I'-8IX81-1" CL . " ... r--. .- ~ --------------- J I I I i 1 I THB POUNDATION ~pd'''.', I C....,'.."', .... 2122ll11l1....JiloIIIL..... ........ .. ...., 1"'-.... -MIl /!-~".~ .......... .................- ................-........ _ .................. AIIOIITI'CT 1IIIIIr.....,......, .............A __ Ao Sha"... IIIIozazt.... NI. 2aI03 ....... ... ... . J11 J rld~ ! J ~ ~ ~~T.I~~. EXTERIOR ELEVATION ~1OlIO Existing Front Elevation Project No. 01-12 Exhibit C EXISTING REAR ELEVATION (LAKE SIDE) THB POUNDATION Ardllutll C....',.."" .... 212nH.........._ .......... -- r-........NII ~....,. NIl . '_...IIII................IIIIIIl_ ......................... ............... AIIOIITt'eT .......__...._ 1IIUolI'mT. ~ A. SIta".. "'~NI. 2lIlO3 ...... ... DIll . Ii i I II Jl J J ~& ! J ~ CD MAIN FLOOR PLAN 1CU~.t4 ~ OWIllll1lll CD SECOND FLOOR PLAN aa~.H ~ (PlAII1IlIlIl) Cap)tOV 20DtI Existi1g Floor Plan Project No. 01-12 C'" V Exhibit D EXISTING FLOOR PLANS Subject: To: Request for a variance from the setback requirements Shorewood Planning Commission and Council On July 7, 2000 a large tree limb fell onto the roof of the dwelling at 26080 Birch Bluff Rd. causing damage to the roof peak and attic. The repair to match the original construction would be a simple matter but the building inspector will require changes in the structural members in the attic and second floor. The dwelling which was built in 1880according to the Hennepin County Treasurers record, does not have frost free footings beneath its foundation. Your applicant has decided to install proper footings and foundation before making the attic repairs, but is confronted with the following: 1. A.35 foot sideyard setback from the street/firelane which adjoins on the west. 2. A 30 foot sideyard setback total which applies to shoreline lots. . 3. The encroachment on both the Birch Bluff Road right of way and the street/firelane by a stone and concrete structure which lies on the southwest comer of the property. There are special conditions and circumstances peculiar to this lot which should entitle the applicant to a variance from the ordinance requirements. 1. The city pla.nner informs me that previous requests by landowners for relief from the firelane setback requirements have been granted and that the fire lane is treated as an ordinary lot line. Also, it is my observation over fifty years that the use by the public of the firelane is minimal and is much different than with an ordinary public street. 2. The Birch Bluff Upper Minnetonka plat was filed May 10, 1881 and used parallel lot lines from one end to the other, ignoring the angle of the lot lines to the lakeshore. It probably wouldn't be done the same today. The dwelling was oriented to the lakeshore, and not to the sideyard lines, and only crosses the sideyard setback line on one comer in a triangle shape 39 square feet in area.. . 3. The stone and concrete strucuture built into the hillside formed by Birch Bluff Road and the firelane was probably built when the house was built., At any rate, it is not a noticeable building from any angle, does not infringe on the light and air of any neighbor, does not interfere with the use of the roadway or the firelane and has great value to the property and to life and limb because it is a safe storm shelter. There is no other storm protection available at this house which faces north and west, has no basement and faces nearly every important gale. The Zoning Administrator interprets the ordinance to deprive the applicant of the right to make structural changes to a single family residence. The special conditions and circumstances that require this request for variance, a setback encroachment, are the result of a plat and building placement 119 years in the past and are not the result of actions by the applicant. ~. / it/' _ _ /.J. ./,// /. ~~-4;(~ licant: Exhibit E APPLICANT'S REOUEST LETTER . . CITY OF SHOREWOOD,' 5755 COUNTRY ClUEI ROAD. SHOREWOOO. MINNESQTA 55331.8927. (952) 474.3236 FAX (952) 41~.0128..WWW.ci.shorewood.mn.u$ · cityhall0 ci.shor$wood.mn.us , MEMORANDUM TO: FROM: , DATE: RE: FILE NO.: Planning Conu,:nission, Mayor lUld City Council Brad Nielsen 30 November 2000 \. Russell, James - Setback Variance 405 (00.31) . ' BACKGROUND ~. James Russell owns the property at 26080 Birch Bluff Road, (see Site Location map- Exhibit A, attached). The property is occupied by an old cabin, a carport and two accessory strUctures, as sho'wn on Exhibit B. Due to recent storm, damage, Mr. Russell must re~lace the existing roof on the structure. As explained in his letter (Exhibit C), Mr, Russell wishes to , , place a foundation under the existing cabin in conjunction with the roof replacement. 'Since none of the structures on the site comply with CUlTent se~ack requirements, he, has requested variances to allow the cabin to remain in its present location. The property is zoned R-IClS, Single-F'amily Residential/Shoreland and contains 16,204 , square feetof area. The existing cabin is only six feet from an old street right-of-way called Third'Street, which.is classified as a "fire lane" on the Zoning Map. SinGe th~se rrre lanes ar~ technically street righ~-of-way, a 35-foot setback would ordinarily be req~ired. , As shown on Exhibit B, two small accessory structures located on the property not only fail to compiy with setbacks, but are actually located within the public right-of,.way. ANAL YSISIRECOMMENDATION While there is significant precedence for granting a variance t9 the setback requirement from the rue lane, there is also a good opportunity to achieve better compliance with current standards as part of the proposed work on this site. ft '-J PRINTED ON RECYCLED PAPER Memorandum Re: Russell Variance Request 30 November 2000 I" .;J The City has 'granted variances to fire lane setbacks on at least three other occasions., Similar requests have been granted in recent years on Birco'BluffRoad, Ferncroft Drive and Glen Grove Path. It is worth noting that, following a lengthy fire lane study a few years ago, the City decided to retain ownership of fire lanes for lake access, rather than vacate them.' In essence the fire lanes ar~ more like park property than street right-of-way. For example, the Glen Grov~ Path fire lane was maintained primarily for drainage purposes. The Eureka Road fire lane is designated as a Class ill rrre lane which allows pedestrian access to the lake, fishing, and launching canoes and small boats not requiring a trailer. The Third Street fire lane is similarly classifie~. ' When viewed more as park land, it is appropriate to require normal setbacks. ' In this case, the westerly property line would be treated as a side lot line. For lakeshore lots, a total of 30 feet. of side yard must be providedt with neither side being less than 10 feet. Although the applicant has requested to keep the building in its current location~ it is recommended that the building be turned on the lot to comply to the extent possible with the required setback requirement. Construction of a new foundation requires the building to be raised up anyway. . SiItce the cabin: is 46 feet wide without the CarpOlt, and the lot is 75 feet wide, th~ building will be one foot short of the 30-foot requirement, but far more in compliance with cun'ent standards A review of the home locations on Exhibit G illustrates that not all buildings have been oriented parallel to the lakeshore. In fact, the house immediately west ,of the subject property is oriented to the lot lines. In turning the stru~ture it is highly recommended that the applicant consider movi~g it back 10-15 feet in order ,to accommod~te p<?ssible future decks or a patio on the lake side of the house. , ' ' , , It is recommended that the catport be removed. It is also recommended that the two accessory structures be brought into compliance with setbacks., This may mean the, demolition of the earth-sheltered building that" encroaches onto Bitch Bluff Road. On~ problem with leaving it where it is relates to the Zoning Code provision for average setbacks. The properties on either side can use this structure to reduce their front yard setbacks. ' It is recommended that the applicant be, granted a variance to the 35-foot setback from Third . Street, subject to the following: 1. The house must be turned and situated 10 feet from the easterly lot line, leav'ing 19 feet from the Third Street r.o.w. 2. The carport should be removed as part of the roof and foun~ation work. , , 3. The. tWQ accessory structures should be brought into conformity with R-IC/S setback requirements. 4. Strong consideration should be given to moving the building back from the lakeshore to accommodate a future deck or patio. Cc: Tim Keane Joe Pazandak James Russell -2- gOUi!I8A ){::req~gs ITgssn~ NOlLV;)01: aus v J!q!qxg N \I L ~aa:J 005 o ] oc ~ ~~llt. _ ~S~~ :-~~ - :::-'n !;/l} ~Q~ F := ~ /1 '//.1- ~ L I 1r~~ -- ~ .- /rLL . I ~t SO't'1> ---1 . . . .. J V \. . prS13N .. '- 1'-- - · I \ \ \~ 7i 'I' 'I' Q~Q(I'V^ ~,." Cg ~K-; ~~ · '. "'I./....~ rf' ~'. "'J, G · · · . · \(:. ~ EJ 'L "I" .~. - 0 i I~ ---.-.::::'i ..,l.l\ \. t~.JW ,..;::~ \ lei ~:-,..- I \JC ... ~". ~edoJd ~ lIPilIS ,:::!:::::,!::::' J:)afqns AVM Jlll1JJIII~ \ cnJ NtOJ.H. LIW~ l~ J-- ~ T_ - 'rf>IN013NNIVV 3>1'r/1 eJ3ddf (") (") ~ - - ~ ~ ... 0 0 " "T1 :riptic:'n: '5.00 feet of Lot 22, . ... ... ... ... .. , .. ... 1... ... -,- , , .,,' ;r '- ...~ i& ;/D.u/OQ ~ , IJNe s'''.fJI I ~ ~HS. ~ ~ NOM5E. , I , ~ , . I , , :...:,... ZI -.1&_.- lIfl%'J. ... Ji If.-. 1 '.. r~) ; I ~, I .J..... ......-- a.joI ..AMI! " '<IlR..AG:-'e;. ~ ./ ./ ....... ......".,.." (') . ~,tP: DftIJ I I t , . . ~;di \ ~ ~,~ "A' vA!. tit"-- ~,'i ,8 ~\ , , /Jp " 1'P} .. . 'i1J'" 'I"J}~'i' .. ,,~c..... , Ii".. '. \ , \ I , t .. . . 'lID:}.""; ..iFf;;. .. .../~'" ..ft.j~ ,"- UFF'UPPER'LAK~<<rNNETONKA4 .1 .~..../.. ',' ~"z..f/..r LJ> r.Wi#: ~~4 ..~.,..,." .' l},... ,,,,IDf)". . ........... ~~c. ; ..... ,j6Y ~IC r., ~ wD ~ ~ ! ... ,.., \ I , W' ...'" .;.,~ :~ ..' ( ':) ~ ~.) 1'- -~ co....., '" .. t) l:J 1..\ (~ 'J ~ _'l:. ~ , , l. ~ ... ..... C'\ ",. -", I . \ , . f._. or zz \ ,.~ - fi ~ I\. , , \). ~ . t ~ ~ I ~, J i' N ~. I r I IUS I/HA 1: )'. 1~"'1f;.r/. ,.. 7f .. ,ow.:. i ~ : ^ )..fJ.""'" . NORTH l " 'Scale: ,.. ... 20' o Denotes iron monument :,xooo'.o ... Existing eleva Bearings are assumed ' -- ..' .. '4.7 ^ 14 .~ l ~ ~r"1}"'1 , ' .... , . .,..... ...~ . ;::.'<>"// u' :... . · ': :. ", 1\ \ ]t \'100 .Sl 8i ~ "? ~ .{'Ii too .... I ., """,INIIQ#<<fI).(, \ -a,_ " \ ^ \ 'fS~. I . t I , .~ I , t, \~ ..I' . \ I 1 ~/"'~~"~$ f Lf.' Ben~hmark: ~op of manho1. intersection 8i . N.C..V.D. 1929 adjusted eievat!. 'I hereby certify that this is a true and o. 'of a SU~vey of the boundaries of the above , the location of all bUildings, if anv. r.hp' .. encrn~~hmQft~~ ~, Exhibit B EXISTING SITE PLAN '~ . . Subject: To: Request for a variance from the setback requirements Shorewood Planning Commission and Council On July 7, 2000 a large tree litnb feU onto the roof ofth.e dwelJing at 26080 Birch.:BluffRd. causing damage to the roofpeak and attic. The repair will require changes in the stxuctutal . members in the attic and second fibor. The dwelling which was built in 1880 according to tbe Hennepin County Treasurers record, does not have frost free footingsl:>et;1eath its foundation. Your applicant has decided to install proper fOotings and foundation before mtlkiug tl1e attic repairs, but is confronted wit.hthe foUowing: 1. A 35 fOot sideyard setback iom the fite1ane which adjoins on the west. ' 2. A 30 foot sideyard setback total which app_ to shoreline lots. 3. The encroachment on both the Birch Bluff'Road right of way and the fireJane by a stone and concrete structure which liespn the southwest ~.ofthe.property. ' 4.' The encroachnlent by a cement drlve"YllY on the.Dre1ane. . There are special conditions and circumstances ~uJiar to this lot and the terrain which should entitle the applicant to a variance from the ordinance requirements. 1. The city planner informs me that previous requests by landowners for relieffrorn the tirelane setback requirement~ have been granted and that thefire1ane is treated as an ordinary lot line. Also, it is my observation over fifty years that the use by the public of the firelane is minimal and is much different than with an ordinary public street. 2. The Birch Bluff Upper Minnetonka plat was:filed May 10,1881 and usedparallellot lines from one end to the other, ignoring the angle of the lot lines to the lakeshore. It probably wouldn't be done the same today. The dvy;elling was oriented to the lakeshore, and not to the sideyard lines, and only crosses the sideyard setback line on one comer 3. The stone and concrete strucuture built into ~ hillside formed by Birch Bluff Road and the. ' fuelane was probably built whentbe hpuse was built, the fireplace and chimney and the stone , building in question probably were the work of the same stonemasons. At any rate, it is not a noticeable building from any angle, d;oes not infringe on the light and air of any neighbor, does not interfere with the use of the roadway or the fire1ane and bas great value to the prpperty and to life and limb because it is a sate stonnshelter. There is no other storm. protection available at this house which faces north and west and gets nearly every important gale. 4. .The lot in question along with its neighbor on the opposite side of Birch Bluff Road is the low point on Birch Bluff Road. The lot is lower than the Birch Bluff Road roadbed and lower than the fire1ane. The east portion of the fuelane is an incline down to the lot in question. The encroaching driveway on this incline protects it from erosion and provides traction on the incline. Literal interpretation of the terms of this ordinance would deprive the applicant of the right to preserve a worthy and historic Iakehouse by installing a proper foundation. A new foundation would probably require only a building permit on a different property. The special conditions and circumstances that require this request for variance are the result of a plat and building placement 119 years in the past, and B1so terrain conditions, and are not the resuh of actions bylbe applicant. ~~/1 ~licanl: ..r Exhibit C APPLICANT' S REOUEST LETTl;R '-.,;.;..T!t . . ...... , en 00 .....::x:: .- tlc .0 :aD::! Uj~ tr.f ~. ~7 . . . " " n ., .. . . . . , .. .. .. . " " '. " " " .. .. '.. . ~ .. "\ "," '.. \ , , .. , ... i 1 ;;-;:..... J~"7 L t"'-x,t\\.\" " !""' r" )/~ .... '~ 1 ~ ,~, " ~ , "......~ .........~' M'I/7JJJ)) 1/; .1:: '.."'V"/: .\, ---~~........, 'J Ifll/J,J/; l..'-.~' ~ .~ --_- V///h~, ' . -trf ?Y/' /. 0".1/'/17 ' ~~ , ~( (.:::::\ ~...... ~\ r~-r'\- , _ LJ i ~ l}~, J.~, ~ -,'" ~ '" - .'-. 1\ :.....-... ....~) r - - ~ _ I . - I .-d1 I ~ ;.....t,1,l. ~ (. ~ ~ ,~" :..IfIIr" ~ a -.. ;-,.' . ~":'- '/1 L. ;....-- 15' ,,~-' ~ 'l_ I I ~ ~ ~ _ ~ i.' ~-' ..,~\I.. -. .D~~ ~ """',' ~,' ,,-" \, 71i' ",,<-~~~--'\iJ~~' . ..,..- - " 51 , ~ ' ,,\'" , ' ~ r-' "', '1 -f _ ~~ - / ~\\\~ ~~~ ;=1. . I\\\~ .". -J~~\~~~~, ~I ", 7t~" ~ ""~~l/ ;q;= , , ")~ "'-3 , ~ \. ,: , "--- :\. l. c':. ~ ....,.. T, . .'-'T I .~. I.--~'f?\t\~ ~(~. o~" "". ._. "~ix/:i\( .~ ... ... ... ,.~ ~ [',,'~' i I~~\~C-~~ -/11 ~ \~\\ . iliA _ ,,~..~_.. ~~ .i" t"iJ\i~rll 3 ei~ . ~;\ F ~ ~ ~\ ( ~ ."t, ~"~~~..~rl, ~)r k. \.'\.. ~ ~ l\ ~ ..1::\...['\ ~ ~ ~ q~~" ;., \" \ l..k~ 7~ ~~:'-J ,.........." ,/ . - -.c::",- """'I ~'r a ~(~ \~ .~ ~ ~ ...... ' .. i ::::: ~ ~ ~ + . +.l:" ~t -") 0 J>ct. ~ + .~ z I ......+ ~~~~~ --- . ~ ---.: .~ V'1 t ~~ -...; '... ,- Exhibit G SURROUNDING AREA ,. ~ I " Leo C. Meloche 26120 Birch Bluff Road. Shorewood, MN 55331. FAX. & TEL. 612/470-1770 November 22, 2000 . :i')) I~ (i~l~ 0 ~f!~~\ li NOV 27 2llOll ~l , I~ t ..,y..__.._ "_. ... .__.~. ~_,._... f City of Shorewood c/o Planning Dept. 5755 Country Club Road Shorewood, :MN 55331 . Subject James Russell Project, 26080 Birch Bluff Road Please let it be known that we support Mr. Russel's request for a, setback variance, which would allow him to construct a new foundation under his house. ~?o-n~~~ . Leo &, Marcia Meloche h Q <1 Q e'1f f:'"'1:! - f ~ 1- b ~ '1'1 '::C.~ L' 0~~ if MGl" ~/I f/'~ r F7~-!J- ,.~#", ~ ... 11 ~..A'Or' I., I.A Q? ..J '1'JQ r-:: ~ ""+:- If' " ' .../ fnO~ l~~~ ' · "'a~..,.., () 1 ...J'1':I(} ;J-~ ...."r~:;; r(Y/ "'7+ o.:r r r7'"t:J;"-Q d s-t '7I1r"YJ,Q '1 ">~ '1 ;}-O n:Jr~'" t~. ....~ 'ruo :tl~od :r{ -f/ f:n,(Vl '7)'(-7 T~eCJ ..... 'Tf 7 (0 <' 7 f t 'C!l (\.... t 7 -eJ 0/ ,"'8 (Y\ ru -0 LM'7I>/'O-.l eI- -0 f"'"'" s:--..J d r w s-a>Q f U 0 ~ T-P~:::I(:' I fu-e S"f3J d :if! lA,' ('a r-n.o '1 '$"!'1 rW'lP s:y-Q7 t~-:>'O fr"O w (;} -.aJ'P ?((l' T: rW(flPU1 -rQ{t!~ -a:r~o'1 "$"/'1 ~r.tAn l4 Q ffflJ1'?f:Jj- (t?"?JW --0 f-=>I'-sJf'!it /.4o,? 0+ 1M f '1 rn 071'"0 ,7...... WI r { {(>"I -...., f.f'1:' : -'.,.,. . 'r'1lsS- 17 rtvo~: G --ar {l'?l"7'" Jr'r":f:1'2J?1 'JIH:a(lorrq ~ rtJ zJ:7-nItf!. rJ~g 01:1 Q 9 e P ~T=>-n8 ~uro....s:: ..J ~ I~ -e.-, [f"1I bf"l{~ -=-,'I"r"dH '7171- O:f'-" -a SOfA od~J ..U;C . : u-e $'. 7-a { II ....., t:L4' -A~ct , #........ ~:...! I.. . . ------ . 1 \ s: E sS N tt/ 'ro 0 en""'b-.A CO' ~ S' ~'fCt ~...." /21 ~.... t a o.-c; 0 9 ~ OOQi:i' 'S(;:;J t"w . r\:j'~ t\OO'Z G g f.r,N : \: .\ I ;1 ; , \ # ~ ':J\ i\ . .~ 1~\ii~u~'9a\'" ..,.,~......... ..-"" ....... -, , I, Planning Commission Meeting Minutes - Page 4 of 9 December 5, 2000 Turgeon moved. to table this matter to January 2, 2001, Planning Commission Meeting so that clarification could be obtained on the lengthy list of conditions required for approval. Motion failed for lack of a second. I ':.0 Anderson moved, Callies seconded, recommended approval of a Conditional Use Permit subject to staff recommendations and a plan for screening of the mechanicals on the rooftop of the proposed addition as well as a designated sidewalk to the buses from the building, for Our Savior's Lutheran Church, 23290 Highway 7. Conunissioner Anderson commented this seemed to be. a good project. He believed City staff to be competent and capable of dealing with the complexities involved in this matter in an effort to work together with the church. He also reiterated his request for architectural standards being held in this matter. Chair Bailey commented he would not vote favorably for this matter as he agreed with Commissioner Turgeon. Conunissioner WOOdlUff stated she thought the same initially, but was confident enough agencies were involved to handle the matter effectively. Motion passed 3/2, with Bailey and Turgeon dissenting. . 2. 7:15 P.M. PUBLIC HEARING - SETBACK VARIANCE Applicant: James Russell Location: 26080 Birch Bluff Road Director Nielsen provided background on this matter, noting the property was occupied by an old cabin, a carport, and two accessory structures. Due to recent stonn damage, Mr. James Russell must replace the existing roof on the house. He wished to place a fouridation under the existing cabin in conjuction with the roof replacement. Since none of the structures on site comply with setback requirements, a variance was being requested to allow the cabin to remain in its present location. The cabin was only six feet from a classified fire lane on the Zoning Map. Typically, a 35-foot setback is required. In addition, the two accessory structures were located within the public right-of-way. Director Nielsen also cited three instances where variances were granted to fire . lane setbackS. He also . noted in essence, the fire lanes were found to be more like park property rather than a street right-of-way. When viewed as park land, nOrmal setbacks become appropriate. Director Nielsen's recommendation to turn the house to more effectively comply with setback requirements. was combined with his recommendation to consider moving the house back an additional 10-15 feet in the event a deck on the lakeside of the house would ever be warranted. In addition, possible demolition or conformity of the two accessory structures. was recommended. The carport was to be removed as part of his recommendations as. well. Mr. James Russell, owner of the property, stated the house was believed to have been built in 1880 and ' he was. nineteen when the house was purchased by his father in 1950. Last July 7, during a storm, a maple tree fell in the middle of the roof attic space leaving a 12 foot hole. After meeting with a contractor and city officials, it was decided there were structural concerns and rebuilding was necessary. As part of this concern, he opted to build a foundation as well as repair the roof. He also noted the house had historical merit as well. Mr. Edward Eeter, the owner in 1920, had documented the site was a ticket office for a streetcar boat. . Mr. Russell believed his home to be a charming place worth saving. ., t .. . . Planning Commission Meeting Minutes - Page 5 of 9 December 5, 2000 Mr. Russell had done calculations regarding Director Nielsen's recommendations and a survey and found the proposed turn would be eighteen degrees. He noted the houses to the east were oriented to the lake as was. this one, and this turn would change it from a westerly facing direction to a northerly facing direction, thus, minimizing the sunsets observed across the lake. He also stated turning the house would change.. but not cure, the compliance issues. Thus, he would resist making the turn. His contractor infori:ned him the cost to turn the home would double the estimate for lifting the house. Furthermore, he stated he would like to keep his carport as he used it for boat parking, and he saw it as an embellishment'to the property and would hate to lose it. With regard to the two accessory buildings, the 9 x 12 foot building can be moved, and the stone building seemed. to be built at the sa:m.e time the cabin was built since the stonework matches the chimney. He also noted this stone houst; did not interfere with any use of the area, and his family utilized it as a storm shelter in the past. They would most likely continue to do so as the proposed foundation w~.anticipated to be 42 inches witb footings. In conclusion, Mr.:Russell stated he had no obvious need for the deck and did not anticipate selling in the near future hence, there would be no need to move the house back the additional 10-15 feet as suggested. Chair Bailey opened the Public Hearing at 9:08P.M. Mr. Edward Soner, 26100 Birch Bluff Road-the property immediately west, stated he did not see what these recommendations would accomplish. He believed the historic aspects of Mr. Russell's property added to the value of the property. Furthennore, with these improvements the foundation would stabilize, but turning the house would not fix anything in his opinion. Chair Bailey closed the Public Hearing at 9:10 P.M. Commissioner Anderson questioned what actually would be achieved by turning the home. Director Nielsen reiterated the setback requirements and noted this was a structural alteration of a non-conforming site. . Commissioner Turgeon stated she was thinking of any future owners and that it would be nice to fix part of the problems on the site since opportunity had presented itself, and a future owner may want to have them fixed. Also, she noted she was also trying to be both fair to the applicant and consistent with what had been done in the past. Commissioner Woodruff stated she sympathesized with the issue of turning the house and changing the . view of the lake, however, this was a tough issue to resolve. She had no problems with leaving the stone house on site in its present location. Commissioner Callies confirmed should Mr. Russell repair the roof but not replace the foundation, the home could exist in its current location. Mr. Russell responded it would be a much better home with the foundation and would greatly improve the living space. Commissioner Callies also stated she did not have a problem with the storm shelter. Commissioner Anderson commented this was a tough issue because the economics of turning the home needed to be balanced with the Zoning Code requirements. Commissioner Callies confIrmed moving the house back 10-15 feet did not have anything to do with bringing it into conformity. Planning Commission Meeting Minutes - Page 6 of 9 December S, 2000 ~ Chair Bailey questioned Mr. Russell about accessing the driveway. Mr. Russell responded tbe driveway was accessed using the fue lane as had been done for the past 150 years. He was not aware of the prohibition of non-motorized vehicles on a fire land until this evening, and actually this fire lane was used very little as this was a summer home for his family. 1 Chair Bailey stated the Planning Commission tries to bring conformity to the community, and it would be hard to "turn a blind eye" to this massive nonconformity. He cited the use of the fire lane as a driveway, concrete beneath the carport, as well as the nonconforming accessory structures contributing to the overall detriment of the site. While these have all been a part of the past, it would be difficult to ratify these issues in granting a variance, be stated. Mr. Russell questioned whether the Commission should take into consideration tbe existence of structures ~d uses for the past 150 years when it is considering a request. Commissioner Turgeon asked Mr. Russell if he could live with the issue of turning the house. He replied it was already encroaching on the setback areas, and he did not see it as a possible solution. Commissioner Anderson stated he was concerned with setting a precedent, but did not want to deny this request. He also noted Mr. Russell may want to reconsider as the costs to bring the site into COnfOrmity. could become burdensome. Anderson moved, Callies seconded, recommending approval of the Variance, subject to staff reconunendations and the addition of moving the driveway and bringing it in compliance with the Zoning Code, for Mr. James Russell, 26080 Birch Bluff Road. Commissioner Anderson commented he would be voting against his motion even though he thought Mr. Russell's attempt to fix the home was admirable. Commissioner Turgeon stated she could support leaving the stone home provided nothing further was done to it. She would support removal of the shed and carport, the turning of the house, and a designated driveway off the fire lane. Commissioner Callies stated she did not believe the Commission should be in the business of redesigning a lot, and she questioned whether this would be a buildable lot. Commissioner Woodruff agreed and noted this was a tough decision. . Chair Bailey reiterated his concern of the fire lane being used privately and would like to see constrUction of a compliant driveway. Also he would prefer to see th~ accessory structures brought into compliance as precedented. Motion failed 2f3, with Anderson, Callies, and Woodruff dissenting. Mr. Russell apologized for the use of the fire lane as his driveway, but believed parking to be problematic on Birch Bluff Road. Chair Bailey requested a reces.s at 9:50 P .M.. Chair Bailey resumed the meeting at 9:55 P.M. .. ....~ . .. CITY OF SHOREWOOD RESOLUTION NO. 01- A RESOLUTION GRANTING A SETBACK VARIANCE TO JAMES RUSSELL WHEREAS, James Russell (Applicant) is the owner of real property located at 26080 Birch Bluff Road, City of Shorewood, County of Hennepin, State of Minnesota, legally described as: "The east 75.00 feet of Lot 22, BIRCH BLUFF UPPER LAKE MINNETONKA, Hennepin County, Minnesota." WHEREAS, the Applicant has an existing single-family dwelling, which dwelling is located approximately six feet from the right-of~way of Third Street, and constitutes a nonconforming stmcture; and WHEREAS, the Applicant has applied for a variance to stmcturally alter the home by constmcting a new foundation under it; and WHEREAS, the Applicant's request was reviewed by the City Planner, whose recommendations are included in a memorandum, dated 3 August 2001, a copy of which is on file at City Hall; and WHEREAS, after required notice a public hearing was held and the application reviewed by the Planning Commission at a regular meeting held on 7 August 2001, the minutes of which meeting are on file at City Hall; and WHEREAS, the City Council considered the application at its regular meeting on 27 August 2001, at which time the Planner's memorandum and the Planning Commission's. recommendations were reviewed and comments were heard by the Council from the Applicant and from the City staff; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. The subject property is located in an R-IC/S, Single-Family Residential/Shoreland zoning district, which requires a 35-foot setback from public right-of-way. 2. The existing house on the property was built in the late 1800's and is located approximately six feet from the right-of-way of Third Street. l 3. Two small accessory stmctures on the property encroach into the public rights-of- way of Third Street and Birch Bluff Road. 4. The roof of the existing home has been damaged by a storm and is in need of repair. 5. The Applicant proposes to build a new foundation under the existing home, remove the existing carport on the west side of the home, remove. one of the nonconforming . accessory buildings and constmct a new garage on the propelty. 6. The driveway access to the subject property is located on the Third Street right-of- way. 7. The Applicant proposes to remove approximately 40 percent of the driveway. located in the Third Street right-of-way at such time as the new garage is built. 8. The Applicant's plans result in a hardcover ratio of approximately 23.7 percent. . CONCLUSIONS 1. That the Applicants have satisfied the criteria for the grant of a variance under the Shorewood City Code and has established an undue hardship as defined by Minnesota Statutes. 2. That based upon the foregoing, the City Council hereby grants to the Applicants a variance to structurally alter the existing home and build a new garage as shown on Exhibit A, attached hereto and made a part hereof, subject to the following conditions: a. The existing carport and the shed near the carport must be removed in conjunction with the construction of the new foundation. . b. The driveway located in the Third Street right-of-way shall be reduced as shown on Exhibit A, upon construction of the new garage. c. The Applicant must obtain a permit for incidental use of the public right-of-way in order to keep a driveway in the right-of-way. d. In repairing the damaged roof on the home, the Applicant may extend the dormer on the lake side of the structure and replace the shed dormer on the front of the home with a dormer gable. -2- ~ . . - 3.. That the City Administrator/Clerk is hereby authorized and directed to provide a certified copy of this resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of August 2001. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK -3- -, ~.:;.~ , ~~~ ~ <0: CD 1-"4.... :=(/)..... I < ~> " ~ T1Dl & Joan !:1. (/) t I ~1-"4 Russell o~ I CDl?=:l ~ 1AiII....... '"d ~ t"'l 0 CD ..... --.~ ~ ...... l I ...... IU Pi-o ~~ ~1-o ~ 0 It (p '-1m . .. ~ -0 ::: (J) - -t m -0 r ~ -t -I ~S5l ]:0.]:0. Ii mO':I: ~-J>. ~nt~ ~~~ ~Ui,l) o~m ~ur~ t1I ):0- Q ~ ~ ~ !'- .., lJI :...... ~ "'" r () -t "-.) "-.) "'-- ~6PO ~'<f )oJ , ~\'(\ , ~~ ~~ -:'\~ ~~~ .." . .,f\I":\l"'''.s~ ~~}. .. =-~ jJ~~ ~ _;. _'W& ~.~ ...:: .. 'r,,.. g.t :f1" D- ~ ~~~~e~"" W L' l> i ~ -1 lJt ~ I .....tJi..,-:~ ~~..... ~ ,'''' I Z .tf,,~.. -" <>j: .!~ ~~",a~ ~.... --.: ~ ,~,.,~..:~~,t}.'-'" ~ ~!C. " .II . ..... .e:-"i&; ...}..(, I.' .. .. . -ji>' , ,)0 '-JW' ..... to ()~, ~ ~ , -1 Jft 1m 1=1 u ~ I l ril r - , ". ~ .... I ~j1.'" A...~ ~~~"... ~ AO At,;O,~,,1 h4 ~ " "..... ~ JJ... ~...4M- ,.......... .t ... At", ......~~ ,..,...... ,... . ,,"" \ & \ I...... 1- " ...,.",... ~ ...\"" = ,.... I \ l t ~, ~ f I f I ~~:, __\~ I ;:::: 4' ~k~ ~ l!!tt ~ 0- ~ ------- ." "... ;. '" IS-~., ~ ~ ~~ ~ ~ 1 '-- .r. ~(t; '~~ ~I 1C. r _.. 1'" -. __ ~ fP...... \to ~ u1... :......... j': ~_, 1 }l..:.-....,., N- ~. J ~...........1 " ~ \J). I ' .. A..1j -,.: .... u ~~r~"" 0 ,/' )( -,/' I - ~~G! -no m ::! r~gE~ r-l 11>'" m:t: g-~~~..,:.. ..; 0 ~ .... II> b'~ /' 3~ "'~;,.."'s~ /' 4'?l' ~)\ " /' ~~f? "\ 0- ,/" "'\~""\ p/, ? /' "'trf,af6 ", \ /' f6~ ~. <f~\ ~\\u ~-"\ ~ I I I:; I,~ .. ~~ Q},~ # lIB. !:' toI I · tJ: ~td lIi~ lJ;;c: I : Z . :: tt I;~ =. - .. 0 :z I fUll II~; Ii-I I ~ JIlt , s' nil I rrlt ..,.... ",,\ .'_ .r.>.~.~\ ..' .... ',^ :.:;\ ~.o::/ ' >'\ ~ . ';\ ()>> '" f!::? , '\ e? "1\ ~ ,-.\ ' ~ -",.~~ . V""; 1.~ ~'~). ". ~',. \\ .....-:}, ~. I -it!'* _, I I \ 1 1 or:;.~ ~~ H~HO~ + - ", CITY OF SHOREWOOD 5755 COUNTRY CLUBROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn,us. cityhall@cLshorewood,mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen RE: Miller, James - C .U.P for Accessory Space in Excess of 1200 Square Feet (Revised) DATE: 6 September 2001 FILE NO.: 405 (01.24) BACKGROUND . Mr. James Miller owns the house at 5860 Hillendale Road (see Site Location map - Exhibit A, attached). He proposes to add approximately 848. square feet to his existing attached garage. Since the resulting garage space will be greater than 1200 square feet in area, Mr. Miller has requested a conditional use permit, pursuant to Section 1201.03 Subd. 2.d.(4) of the Shorewood Zoning Code. The property is zoned R-IC, Single-Family Residential and contains approximately 25,396 square feet in area. As shown on Exhibit B the existing garage extends from the southwest end of the home and has 609 square feet of floor area. The garage addition contains 893 square feet of area (see Exhibits C and D). As proposed the total area of accessory space will be 1502 square feet. The proposed home contains 1528 square feet of floor area. Exhibit E shows the front elevation of the home and existing garage. ANAL YSIS/RECOMMENDATION Section 1201.03 Subd. 2.d.(4) of the Zoning Code sets forth criteria for granting conditional use permits for accessory space over 1200 square feet. Following is how the applicant's plans comply with the Code: #&-8 n ~.1 PRINTED ON RECYCLED PAPER Memorandum Re: Miller Conditional Use Permit 30 August 2001 .iI* a. The total area of accessory buildings (1502 square feet) does not exceed the floor area (1528 square feet) above grade of the existing home. . b. The total area of accessory buildings does not exceed 10 percent of the minimum lot size for the R-IC zoning district (.10 x 20,000 = 2000 square feet). c. The proposed house and garage comply with R-IC setback requirements. d. Since the new garage is an integral part of the proposed house, architectural compatibility is not considered to be an issue. Since a thick landscape buffer already exists along the south end of the property, no additional landscaping is considered necessary. Based upon the preceding analysis, it is recommended that the applicant's request for a conditional use permit be granted as requested. . Cc: Craig Dawson Tim Keane Joe Pazandak James Miller . -2- ( CHRf. HOllY LA CITY OF Chanhassen 700 I o 700 Feet I tJ. N Exhibit A SITE LOCATION Miller C.U.P. fJ . 1-/,- .- ~ ." .' . --.. /4/.40 ....- I ;,"," . .'f''" .. .~, , --::t ~.;.I~""'~ ~?.... ,r,' ..... .),~ "~t .~ (-,$ . .5~ },', "S"." (. Lt, ,__-of. .. -- - ..-.- .... : '0-..---- - - -. --.-- ,J___... --....- -.-- -7 I I --.-. -G."l/ . I 1/ / . . / ',I l I; /' l l ,'3(g/ 1'- I ,. / / / ' --- - ,!.-~I / , ,/ / / ./ .I / / '1 '=' , (\J, ',,\ .' "'Q 'y .....-.-'....-~l \- "I ,~ <..-- . " \ \ ~ i IS/ l. .' ./ , .. \ 0, (iI , , :'?- ^\ . \ I:., , ('. ." \ \ ,. \ >.\ )J'- .~J,.,\/> '1:--) ';>_ ,'." (fj \\ ~. !i '.co' ,\ ,\ . , '~ ~'''' ~. ..J 50 . ~~..~I ":., '; ~. ~l.."""~ !.. '" I ,:.. "I'JP'- --;! 3 ~ .j" I i ' / I ,/(', . ~/;, ;i,._ ,1,", , .~ "1(' ..;: (,":.. 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Exhibit C PROPOSED GARAGE FLOOR PLAN \ \ \ '~..~.'.'....".".'...,':.'..". .'0n.....,. , . . -,-" - " : -', .,- .' ; ";",-,<,,',::,:..::.",, r.:':,,_,', .--" '. .~ '"..,!" " "-, " """-...-,, '..',~'~" ,.;;, '';'''':'' ,~.,! ,.' -, ,., \ ~{~~~l~!ii~~--= -I',:'::~~:::?'::"" .::,=::.;::";;,,=-=~ .._H....~"_._.. .- -~-- . . --" _...-._~----..~ _._....~. '. .R____~----'--.W-.... .--.--..... , . . ....;..- .~. . -' ~.,..__..- :, I '1 .-.... ", i ~._---~' -j ~/150.T hJ.f!MJ " ... :. ~':'_.' ~l:""l-~%I~~~.t::.:q;;~~'I-r-~ . ,--:-':'-'---'-~:'-~--'~ .' ~~"""""""" _:U"~-.p ". ' '. . . ~/.. ~ ..~. "':..~~._. . :.;..t.;":.:. ',.'.:" '. -:";:'. ~~ .... '", '1"'":"" MO.. .' . .... ... '. . ..... N':"'::':... _ 7.::'_"":- .... 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'. ,~~~.._~--_...-.._~:=-~--=-~~~;..~~- ~ ,'.. ..'.......I.'-O~-'-- ~..:....- Exhibit D PROPOSED GARAGE ELEVATION .\ ' ~tI1 ~;:.< , _ ::r' 00& 1-3 ~. ztI1 a':l == o ~ 00 trj I ~ ~ o Z 1-3 trj t""'I trj -< > 1-3 - o z . . - '-_.:~:::::: ~..~:-_..-,='~' ,." :::=:=". <~~-".:~~:= ,. ,~~,,:'::~::'_~~~'':;;:::':~~.:~..,~_,".:,~,'~.;~~.~,~.'.~.:--,~rsc~~~. _-:.::. -:-0-:-;-__:." ___::-_ _ ...:::~~~. "__. . ..__n._ ..!.'. .~ '~_"'__' _.:'.~. . ;....-:_~.....:~":':...;,~~ .:<_ ., ~:~~~~ .',};-:-'_'._'H~'~~~:~:~~~.--~-:-""--i.~.~:_"",: :-':-:-;Z::::7~ _~ . ~.".__~.~.'~.:.7'~~-:-. '.':' ..._.=-::::::::o,~~. , . , - ., - --,._~, ...- ~ - --'-::;..:':'~~3#,~~ ':', ~~+=:~::ic~~;~- ':J;~~~~~~!l~ti-~~~!it~T~::ii'''.,~,_.~- \';1!~::lt~!~-~~,:;..~::;r:: ::',- ':' :'.-r" " J-----,- ~,' .... ---_,...... .--.---.-----r,::::-:-., C_J~:::,~';::'_.-"" ..Ce',:. -:-r- 'i"(::::;.'.:::::,-~_ ,- ~ ~-~ I~---,- _~___. __ __~.. . .' - ~/'-...;-~ i,- :I-.c::r~ .. J..,.E"/,J ;~~.!r_"='El...:k:..s:.:r;;.1:::i:\S^..'!""J R=i CITY OF SHOREWOOD RESOLUTION NO. 01-_ A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR ADDITIONAL ACCESSORY SPACE TO JAMES MILLER WHEREAS, James Miller (Applicant) is the owner of real property located at 5860 Hillendale Road in the City of Shorewood, County of Hennepin, State of Minnesota, legally described on Exhibit A, attached hereto and made a part hereof; and WHEREAS, the Shorewood City Code requires a Conditional Use Permit for the construction of accessory space exceeding 1200 square feet; and WHEREAS, the Applicant has applied to the City for a Conditional Use Permit for the construction of an addition to his existing attached garage which, when combined with existing accessory space on the property, will bring the total amount of accessory space on the . property to approximately 1502 square feet; and WHEREAS, the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in memoranda to the Planning Commission dated 30 Auguts and 6 Septmber 2001, which memoranda are on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on 4 September 2001, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant's request was considered by the City Council at their regular meeting on 10 September 2001, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of . Shorewood as follows: FINDINGS OF FACT 1. That the total area of accessory space (1502 square feet) does not exceed the floor area above grade of the principal structure (1528 square feet). 2. That the Applicant's lot contains approximately 25,396 square feet of area, and that the total area of accessory space on the property will not exceed 10% of the minimum lot area for the R-1C Zoning District in which it is located (2,000 square feet). 3. That design and materials of the garage are compatible with the architectural character of the existing home. -1- . . 4. That the proposed garage complies with all setback requirements for the R-l C, Single-Family Residential zoning district in which it is located. CONCLUSION 1. That the application of James Miller for a Conditional Use Permit as set forth herein above be and hereby is granted. 2. That this approval is subject to theJollowing: a. The proposed garage will be used strictly for purposes of a residential nature. b. The Applicant is hereby advised that the City Code provides specific regulations relative to home occupations and any future use of the garage for other than allowable residential purposes would have to comply with such regulations. 3. That the City Administrator/Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 10th day of September 2001. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY CLERK/ADMINISTRATOR -2- Insert Legal Description as Exhibit A . . -3- CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331-8927 - (952) 474-3236 FAX (952) 474-0128- www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM Date: September 7, 2001 . To: Honorable Mayor and City Council Members Bonnie Burton, Finance DirectorlTreasurer ~ Craig Dawson, City Administrator D)> . Senior Community Services Budget Request From: Re: Senior Community Services, which provides services for area seniors at the Southshore Senior Community Center, relies on government funding for activities and transportation services. For many years, it has received partial funding from the Community Development Block Grant (CDBG) program administered by Hennepin County. . The County has indicated it would not be providing CDBG funding next year. Senior Community Services has requested the CityofShorewood to provide $6,000 in funding. This amount has been included in the City's proposed 2002 budget. A representative of Senior Community Services and/or the Southshore Senior Center will present this request to the Council. RECOMMENDATION: The City Council is requested to review and approve the Senior Community Services 2002 Budget request in the amount of $6,000. ~ ~.1 PRINTED ON RECYCLED PAPER *7A BOARD OF DIRECTORS Dr. Chinyere (Ike) NJaka President FrancIs Hagen 1 st Vice President Mary Henning 2nd Vice President ~cott Brandt Treasurer Bob Bean Secretary Laurie laFontaine Past President John C. Boeder Member-at-Large. Gordon Hughes Member-at-Large Senator Rudy Boschwitz Peter Coyle Marty Gurltz Aiko Higuchi Dwight Johnson Gloria Johnson Kevin Krueger Rep. Ann Lenczewskl Dotty O'Brien Senator Gen Olson Curtis A. Pearson Mary Tambornino Leonard J. ThIel Thomas Thorfinnson Tom Tlcen Benjamin F. Wlthhart Executive Director & C.E.O. PROGRAMS · Multi-Purpose Senior Centers · Senior Outreach · H.O.M.E. · Transportation A Founding Member of Eldercare Partners . A United Way Agency 0'( . un: ..rv.'.vUI~.~ &rl) ~ SENIOR COMMUNITY SERVICES 10709 Wayzata Blvd., Suite 111, Minnetonka, MN 55305 Phone: (952) 541-1019 FAX: (952) 541-0841 June 21, 2001 (C><OJ~J? Mayor Woody Love and City Council Members City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Mayor Love and Council Members: Last year the Southshore Senior/Community Center served 1,098 local area seniors. The Center offers a wide variety of programs assisting people to remain as independent and active as possible. Elderly people 65+ are the primary target group and many participate as volunteers. Most Center participants are over 75. For many the Center serves as the principal point of access to needed services and information. Activities include health screenings, physical exercise classes, counseling groups, daily noon meals, tax and energy assistance, recreational groups, a wide range of cultural and educational activities and transportation. The transportation service allows those people who no longer drive to continue to grocery shop on their own and to do personal errands without having to depend on others. In 2000 the van provided 5,134 trips. .. As you may be aware, Community Development Block Grant funding to help support the Southshore Center has declined. We are requesting $6,000 from the City of Shorewood for budget year 2002. We are hopeful the City will agree the Center Program has and will be a valuable asset to the citizens of our community and deserving of your support. We would be very willing to meet with the City Council (workshop or regular meeting) to discuss our request. The contact person for our. request is our Center Director, Joyce Flury (474-7977). ~re~y. : ;ld' e amin F. Withhart ecutive Director . cc: Craig Dawson, City Administrator John Garfunkel, Christine Lizee, Scott Zerby, Laura Turgeon . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us MEMORANDUM Date: September 4,2001 Re: Honorab.le Mayor and City CO\l11ci! Members IJ. _. ..., ' ~ Bonnie Burton, Finance Director/Treasurer ~ CraigW. Dawson, City Administrator ~ 2002 Proposed Budget and Levy To: . From: Backgroulld Enclosed is the 2002 Proposed Operating Budget for your review and approval. This budget was discussed at the Council work-session on August 13,2001, and incorporates the changes discussed at that time. The proposed budget and levy for Pay2002 must be certified to Hennepin County by September 17,2001. . The 2002 Proposed Budget contemplates an increase in the City's tax levy, as permitted (and restricted) by the newly legislated levy limits. The proposed 2002 levy is $2,763,367, which is an increase of about 5.4%, after correcting for the lost state aids the city must now levy for. The City's estimated market value (tax base) as of July 2001 is $817.1 million, which is up from $769.8 million last year, an approximate 6% increase. Overall, property tax bills should decrease for most properties, because of other changes in the property tax structure. The 2002 Operating Budget also contemplates maintaining a General Fund balance of about $1.7 million in accordance with City Auditor recommendations to maintain 5 - 6 months reserve for working capital purposes. This is necessary because cities receive most of their revenue in June and December and must operate for six months at a time without major revenue flows. Revenues are expected to remain fairly stable with the exception of building permit revenue, which is expected to decrease because of reduced demand. Other sources of revenue include fees, permits, some limited inter-governmental aid, and transfers from other funds, including a $30,000 transfer from the liquor store fund. The City Council agreed with the staff recommendation to review city fees carefully and consider increases, especially park user fees, to assure parity. #. \,.1 PRINTED ON RECYCLED PAPER 1178 2002 Proposed Budget and Levy Memo Page 2 Major Features The 2002 Proposed General Fund Budget is $3,270,162, which is an expenditure increase of approximately 4.5% from the $3,127,790 budgeted for 2001. Some of the major items that contribute to the growth in expenditures include: In addition, the following general economic adjustments have been factored into the Proposed 2002 budget: scheduled pay plan increases including two percent cost-of-living increases in . January and July and appropriate employee 'step' increases per the City salary charts; health insurance increases of approximately 12.5%; and volatile energy costs. COllclusion The 2002 Proposed Budget and levy were prepared according to the priorities and direction from the City Council. Staff believes the budget allocates the resources necessary to continue to provide quality services to the residents of Shorewood. Recommell ded Action The City Council is requested to approve the attached resolution "Setting the 2002 Proposed General Fund Budget and the Preliminary 2001 Property Tax Levy Collectible in 2002". Staff will then certify this budget and levy to the proper authorities before the September 17 deadline. The final 2002 tax levy and budget adoption will be scheduled fOf Decembef 2001. . . CITY OF SHOREWOOD RESOLUTION NO. 01- A RESOLUTION SETTING THE 2002 PROPOSED GENERAL FUND BUDGET AND APPROVING THE PROPOSED 2001 PROPERTY TAX LEVY, COLLECTIBLE IN 2002 WHEREAS, the City staff has presented to the City Council the proposed 2002 General Fund Budget and the 2001 property tax levy collectible in 2002; and, WHEREAS, the City Council has met to review the proposed budget and property tax levy; and, WHEREAS, the City Council must approve and certify its proposed 2002 budget and preliminary property tax levy for the current year, collectible in 2002, to the County Auditor by September 15 of each year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that: 1. The 2002 Proposed General Fund budget is hereby set at $ 3,270,162. 2. The following sums be levied for the current year, collectible in 2002, upon taxable property in the City of Shorewood, for the following purposes: Total General Fund Levy $2.763.367 3. That the City Administrator is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. ADOPTED by the City Council of the City of Shore wood this lOth day of September, 2001. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us MEMORANDUM TO: FROM: DATE: SUBJECT: City Council 'A ~ Craig W. Dawson, City Administrator W September 6, 2001 City Representation on MCES Advisory Board . City Council has requested information regarding the City's representation on the Minnetonka Community Education & Services (MCES) Advisory Board. MCES provides services to the ten cities within the boundaries of the Minnetonka Independent School District: MCES has an advisory board, on which each city has an appointed representative. Shorewood" representative has been Tad Shaw. Earlier this year, the Council discussed whether Mr. Shaw should be reappointed; however, this matter has not been placed on the Council's agenda for several months. MCES reports that Mr. Shaw regularly attends Advisory Board meetings and, in . fact, has one of the highest records of attendance. . MCES is a $4.9 million operation, with all but $800,000 coming from fees for service. Historically, the cities have provided $0.50/capita for MCES operations. In 200 I, however, the School District decided to invoice cities no longer for these services as the fees were nominal, and some of the larger cities had decided not to make this contribution. MCES is organized in four divisions: · Youth Programs, including youth and adult recreation programs · Adult Programs, including Adult Basic Education (ABE), GED, English as a Second Language (ESL), and adult enrichment courses · Community Involvement and Volunteers · Family Education. including ECFE The Advisory Board has recently been working on . Budget containment ($150,000 in program cuts) Budget review. comment, and recommendation prior to School Board consideration Advocacy for programs (legislation, community support) Personnel committee matters New Program comminee matters (on major new programs) ~7t . . . . n ~J PRINTED ON RECYCLED PAPER MCES Advisory Board September 10, 2001, City Council Meeting Page Two Communication: MCES relies on the City's representative to communicate its activities, and those of the Advisory Board, to the City Council. It does not send minutes, agenda packets, etc., to the city halls. Status of City's Representative: The City's appointed representative continues service until hislher successor. is named. Citv Council Action: The City Council may wish to reappoint Mr. Shaw or ask for residents to submit letters of interest to . serve as the City's representative on the MCES Advisory Board. . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD -SHOREWOOD, MINNESOTA 55331-8927 - (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM . TO: FROM: DATE: SUBJECT: City Council Craig W. Dawson, City Administrator "" September 6, 200 1 ~ Gift of Property at 6075 Chaska Road Marjorie C. Peterson, who owns property at 6075 Chaska Road, appeared during the Open Forum at the July 23,2001, City Council meeting. She requested that the City accept a transfer of ownership for this residential lot that Watershed District regulations have rendered essentially unbuildable. She proposed that the transaction take the form of mostly a gift from the Petersons, with some amount to be paid by the City. Mrs. Peterson indicated that money was important due to serious and immediate medical circumstances in her family. The City Council expressed several concerns about the rapidity with which Ms. Peterson requested action, and directed staff to determine what funds - if any - might be available and appropriate for such a transaction. . The Property: The lot at 6075 Chaska Road is quickly sloping from Mayflower Road to a wetland interior to most of the property. It is between 1.0 and 1.5 acres in area. The site has not been identified as necessary for City ownership to implement its stormwater management plan. The character of the site - sloped, wooded, and wet - is consistent with the intent of criteria for protection being developed by the Land Conservation and Environment Committee. City Offer: When the property was platted, fees were collected for park improvements and sewer availability. The fees in place today are $1,500 and $1,200, respectively, ora total of $2,700. I offered to return these fees at their current rates, in recognition that these "development" fees may not be appropriate as the City would be removing the lot from development. Otherwise, no funds are budgeted, nor policies in place that would identify where funds should be available for such a property transaction. Peterson Offer: After discussions on several proposals, on September 5, 2001, Mrs. Peterson presented a letter for execution of a transfer of the property to the City. The Petersons would gift the property free of financial encumbrances to the City. 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"r' f . lAIr, . ...... E 9 ~ 't,:;- ;,J\ ... ~ Kll'( ..Il ~ ~ --' p ~ ~l#I~ ll:--- ---- .", .~ :Ill ~ September 5,2001 To: The City of Shorewood Re: Transfer of Real Estate at 6075 Chaska Road This letter is sent to confirm the intent of the undersigned Transferors, Dale B, Peterson and Marjorie C. Peterson, to transfer the following described real estate: Lot 1, Block 1, Mayflower Road Addition as a gift to the City of Shorewood. The City agrees to return the sum of $2,700.00, representing certain park and trail and other fees assessed by the City, The City acknowledges receipt of an appraisal performed by Howarth Realty Appraisals in which the appraiser stated the value of the real estate to be $83,500.00. Both the City and the Transferors agree that the real estate will be transferred to the City by Quit Claim Deed signed by Transferors upon approval by the City Council and tendering by. the City of a check in the above described amount of $2,700.00. The City further acknowledges that the real estate will be transferred AS IS, without any expressed or implied warranties or guarantees of any kind and no Phase I Environmental Assessment will. be performed on the real estate as a part of this transfer. T ransferors have confirmed with Hennepin County that as of September 4, 2001, there are . no encumbrances other than the outstanding taxes and assessments. The City will take the property with outstanding taxes and special assessments paid by Transferors for all prior years and current year payments already due, and prorated to the end of September 2001 for current taXes which are not yet due. The City further agrees to assist the Transferors by signing any docwnents necessary to provide the Transferors with a charitable deduction for federal and state income tax purposes. Transferors: . tM~.~ Dale B. Peterson Accepted by the City of Shorewood ...........J By: It's . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works . DATE: September 6, 2001 RE: Authorization for Expenditure of Funds for the Se Area Water System Staff has been working with Munitech over the past few weeks to diagnose a malfunctioning pump control valve within the SE Area Well House. This valve is key in the operation of the well. Specifically, this valve opens when the well starts up, such that the pumps can pump water to the distribution system and water tower. For this to occur, pumps must overcome the pressure created by the water tower. If this valve malfunctions or fails to close, the water from the tower and distribution system flow backwards through the pump and into the groundwater aquifer. This would result in a total loss of pressure and supply in the entire water distribution system. When the well pump begins the shutdown sequence, this valve closes at a slow rate of speed such that "water hammer" and damage to the system are prevented. . The good news is that the valve has been working to the extent that it water can still be pumped to the water tower on a routine basis with little back flow through the pump. However, immediate replacement of the valve is required to protect the distribution capability. Table 1 is a summary for the furnish and delivery of the pump control valves to the site. Staff will have to obtain pricing for installation of the valve with the help of the Public Works Department. For reference, these valves are approximately 3 feet in diameter, and weigh just over 900 pounds. Vendor Davies Water E ui ment Davco Price $6,800 $7,284 Table 1 These prices do not include sales tax o PRINTED ON RECYCLED PAPER ifrg/t- Mayor and City Council Expenditure for SE Area Water System September 6, 2001 Page 2 of2 While quotes for installation have not been provided, Staff is also requesting authorization to seek out quotes for installation of the pump control valve once delivered, and to process approval of the bids administratively. Recommendation: Staff is recommending that the proposal received from Davies Water. Equipment for the furnishing and delivery of 1 pump control valve be approved. Furthermore that Staff is to seek quotes for installation of the valve and process the approval of the quotes administratively. . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us - MEMORANDUM TO: FROM: DA IE: SUBJECT: City Council " t\. Craig W. Dawson, City Administrator (/f.) September 6, 2001 Presentations of Community Visioning Project . City Council requested staff to arrange presentations of the community visioning project to the city councils of the four other South Lake Minnetonka area. Council planned for Mayor Love to lead the presentations at each of these meetings, and each councilmember would be assigned to accompany him to one of the council meetings (although all councilmembers would be encouraged to attend). Staff contacted councilmembers about their availability or preference to attend the coUncil meeting of a particular city. Based upon councilmembers' response, the following schedule is suggested: Tuesday, September 11 7:30 p.m., Tonka Bay - Woody Love and John Garfunkel Monday, September 17 . 7 :00 p.m., Deephaven 8: 15 p.m., Excelsior (maybe later) Woody Love and Chris Lizee Woody Love and Scott Zerby Tuesday, October 2 7:30 p.m., Greenwood Woody Love and Laura Turgeon Councilmembers may wish to change the meetings that they are suggested to attend. Bruce Chamberlain, project manager from HKGi, will be able to attend each of the meetings and provide detailed information as necessary. IF q 8-1 ,. t.~ PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD .. 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474~0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us ., " CITY OF SHOREWOOD, MINNESOTA 2002 PROPOSED ANNUAL OPERATING BUDGET September 10, 2001 , /l #It' ~J PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD 2002 PROPOSED BUDGET TABLE OF CONTENTS PAGE Preparation Calendar for 2002 Budget 1 . Summary of Proposed 2002 General Fund Budget 2-3 General Fund Departmental Budgets 41110 - Mayor and Council 4-5 41300 - Administration 6-7 41400 - City Clerk 8-9 41500 - Finance 10-11 41600 - Professional Services 12-13 41910 - Planning and Zoning 14-15 41940 - Municipal Building - City Hall 16-17 42100 - Police 18-19 42200 - Fire Protection 20-21 42400 - Protective Inspection 22-23 42700 - Animal Control 24-25 43010 - City Engineer 26-27 43050 - Public Works Service 28-29 43100 - Streets and Roadways 30-31 43125 - Snow and Ice Removal 32-33 43160 - Traffic Control/Street Lighting 34-35 43200 - Sanitation/Waste Removal/Weeds 36-37 43250 - Tree Maintenance 38-39 45200 - Parks and Recreation 40-41 Date 07/09/01 07/20/01 07/31/01 08/01/01 08/13/01 08/23/01 08/27/01 09/01/01 09/10/01 09/15/01 10/01/01 10/08/01 10/19/01 10/22/01 11/10-11/24 11/29-12/20 11/28/01 12/03/01 12/10/01 12/28/01 City of S/zorewood Year 2002 Budget Schedule Descrivtioll Council worksession to provide direction to staff re: budget priorities. Budget worksheets distributed to staff and department heads. Completed operating budget worksheets due from staff. MN Department of Revenue to certify LGA (Local Government Aid) and LP A (Local Performance Aid) to cities. Regular city council meeting. Council and staff budget work session. Preliminary budget completed. Regular city council meeting. Draft budget presented to City Council. MN Department of Revenue to certify HACA to cities. Regular city council meeting. Council adopts 2002 preliminary budget and levy. Proposed budget and levy must be adopted and certified to County Auditor by this date. State form Payable 2002 PT Form 280 also to be submitted. County to certify Levy Certification Tax Rate to Cities. "Tax Rate Public Hearing" requirement waived for 2002 budgets. Tax Rate Public Hearing and submission of council resolution approving the tax rate increase due to the state by this date. (The tax rate hearing is optional this year.) Regular City Council meeting. Enterprise fund budget workshop with City Council and staff Counties to mail Notice of Proposed Property Tax. Initial hearing to consider proposed budget and levy must be held between these dates. (The City of Shorewood regular council meeting date is 12/10. The City cannot hold their hearing on certain dates that will be used by the county or other taxing districts.) Budget hearing advertisement in the official newspaper. City initial budget truth-in-taxation hearing. (TNT Hearings are not mandatory this year. The City has the option to schedule the hearing or not, as desired.) Regular city council meeting. Final budget and levy adopted, or continuation hearing if required Final levy and budget must be certified to the County Auditor by this date. State forms Payable 2002 Property Tax Levy Report and PT Form TNT2002 also due. 1 CITY OF SHOREWOOD GENERAL FUND SUMMARY 2002 PROPOSED BUDGET Actual Actual Budget YTD June Requested Proposed Adopted $ 1999 2000 2001 2001 2002 2002 2002 Change Revenues and other Sources Property Taxes 1,870,727 1,938,705 2,208,574 1,025,775 2,763,367 554,793 Licenses and Permits 221,555 346,086 141,200 143,122 199,200 58,000 Intergovernmental 468,969 485,046 453,916 0 26,918 (426,998) Fines and Forfeitures 94,115 76,483 95,000 26,359 50,677 (44,323) Charges for Service 43,348 29,381 54,100 4,582 30,000 (24,106) Miscellaneous Revenue 84,562 200,843 145,000 30,012 145,000 . Total Revenues 2,783,276 3,076,544 3,097,790 1,229,848 3,215,162 117,372 Expenditures General Government Mayor and Council 64,322 66,071 95,514 35,850 120,814 25,300 Administration 112,865 134,152 107,023 48,144 106,940 (83) General Government 126,506 182,458 125,609 69,771 169,945 44,336 Finance 114,872 103,103 118,376 57,485 137,834 19,458 PrOfessional Services 131,017 228,178 149,950 103,778 198,800 48,850 Planning and Zoning 110,469 88,364 137,985 65,858 138,117 132 Municipal Building 138,107 131,199 132,020 56,614 149,585 17,565 Total General Government 798,158 933,525 866,477 437,500 1,022,035 155,558 Public Safety Police 547,335 549,882 578,482 318,155 615,443 36,961 Fire Protection 166,355 191,175 235,954 126,219 295,500 59,546 Protective Inspection 67,254 67,852 92,273 32,299 99,233 6,960 Animal Control 18,570 18,574 21,800 9,793 22,700 900 Total Public Safety 799,514 827,483 928,509 486,466 1,032,876 104,367 Public Works City Engineer 91,275 93,101 114,681 39,779 100,439 (14,242) Public Works Services 234,581 225,362 277,431 122,426 301,290 23,859 Streets and Roadways 104,506 113,102 138,905 39,606 146,283 7,378 Snow and Ice Removal 30,039 32,110 48,495 30,625 50,156 1,661 Traffic Control/Street Lights 39,094 38,217 39,550 17,594 39,750 200 SanitationlWaste Removal 456 7,679 4,130 1,081 4,150 20 Tree Maintenance 16,773 20,445 23,868 3,553 24,613 745 Total Public Works 516,724 530,016 647,060 254,664 666,681 19,621 Culture and Recreation . Parks and Recreation 114,435 135,891 151,744 64,012 172,770 21,026 Total Culture and Recreation 114,435 135,891 151,744 64,012 172,770 21,026 Total Expenditures 2,228,831 2.426,915 2,593,790 1,242,642 2,894,362 300,572 Total Revenues Over (Under) Expenditures 554,445 649,629 504,000 (12,794) 320,800 (183,200) 2 CITY OF SHOREWOOD GENERAL FUND SUMMARY 2002 PROPOSED BUDGET Actual Actual Budget YTD June Requested Proposed Adopted $ 1999 2000 2001 2001 2002 2002 2002 Change Fund Transfers In Liquor Fund 0 10,000 10,00"0 0 30,000 20,000 Street Reconstr Fund 32,000 0 0 0 0 Trail Fund 6,000 3,000 5,000 0 0 (5,000) Sewer Fund 6,000 10,000 10,000 0 15,000 5,000 Water Fund 2,400 5,000 5,000 0 10,000 5,000 Total Transfers In 46,400 28,000 30,000 0 55,000 25,000 Fund Transfers Out. Equip Replacemt Fund (Pol) 800 800 800 0 800 Equip Replacemt Fund (PW) '107,000 112,000 116,500 0 70,000 (46,500) Street Reconstr Fund 360,000 347,000 367,000 0 200,000 (167,000) Park Capital Imp Fund 0 10,000 10,000 0 35,000 25,000 Public Facilities Fund 15,000 15,000 29,700 0 35,000 5,300 Stormwater Mgmt Fund 10,000 10,000 10,000 0 35,000 25,000 Total Fund Transfers Out 492,800 494,800 534,000 0 375,800 (158,200) Excess (Deficiency) of Revenues and Other Financing Sources Over ::xpenditures and Other Uses 108,045 182,829 0 (12,794) 0 Amounts to be Provided from General Fund Balance 0 0 0 0 0 General Fund Balance January 1 1,402,173 1,566,351 1,749,180 1,749,180 1,749,180 General Fund Balance December 31 1,566,351 1,749,180 1,749,180 1,736,386 1,749,180 3 FUND: 101 General DEPARTMENT MISSION: The Mayor and City Council set policy for the City and provide general direction to the Administrator in policy implementation. The department budget supports council development, information efforts and special City associations and programs. DEPARTMENl Mayor and Council DEPT NO: 41110 DESCRIPTION OF ACTIVITY: The City Council meets twice montly and in periodic special workshops to consider and adopt legislative and administrtive policies that pertain to the services provided to citizens. OBJECTIVES: - Strategic planning HIGHLIGHTS/COMMENTS: Staffing: City Council Salaries Supplies/Materials: Awards and misc. supplies Support Services: Christmas Lake Milfoillnspections (2) Strategic Planning Consultant Conferences and Seminars Appreciation Function for City Volunteers/Staff City Newsletters (12) & Council Brochure Lake Minnetonka Conservation District (LMCD) Assn of Metro Municipalities League of MN Cities Excelsior Chamber of Commerce July 4th Fireworks Charges, Fees & Other: Council Contingency 4 FUND: 101 DEPARTMENT: Mayor and Council DEPT 41110 BUDGET Actual Actual Budget (TD June Requested Proposed Adopted ITEM 1999 2000 2001 2001 2002 2002 2002 Staffing 13,564 13,564 13,564 6,782 13,564 0 0 Supplies/Materials 1,906 684 1,500 387 1,500 0 0 Support Services 48,352 42,803 50,450 22,989 75,750 0 0 Charges, Fees & Other 500 9,020 30,000 5,692 30,000 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 64,322 66,070 95,514 35,850 120,814 0 0 SERVICE INDICATORS: Seminars, Conferences & Schools Attended 1 5 5 Newsletters Published 12 12 12 No. of Council Mtgs. 24 24 24 No. of Workshops/Speci 36 24 24 Agenda Items 591 500 500 Ordinances & Resolutions Adopted 135 130 130 COST INDICATORS: Expenditures 64,322 66,070 95,514 35,850 120,814 0 0 - Program Revenues = Levy Dollars 64,322 66,070 95.514 35,850 120,814 0 0 STAFFING: Part time: Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Council members 4.00 4.00 4.00 4.00 4.00 4.00 4.00 5 FUND; 101 General DEPARTMENT MISSION: To implement policy established by the City Council; offer staff support to the City Council in its policy making role; and manage day-to-day operations of the City in a manner consistent with established City values to effectively and efficiently meet set goals & objectives. DEPARTMENl Administration DEPT NO: 41300 DESCRIPTION OF ACTIVITY: The City Administrator directs City departmental operations to ensure compliance with policies established by the City Council and with state and federal laws. The department supports the City Council by managing Council agendas, directing the flow of information and requests for action to the Council. OBJECTIVES: - Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area - Review City objectives each quarter in detail - Be active in regional housing issues HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Maintenance contracts on computer equipment Miscellaneous books & supplies Support Services: Labor Relations Associates Contract Conference, mileage. meetings & seminars Memberships to ICMA, MCMA. MAMA, MPELRA & Rotary 6 FUND: 101 DEPARTMENT: Administration DEPT 41300 BUDGET Actual Actual Budget {TD June Requested Proposed Adopted ITEM 1999 2000 2001 2001 2002 2002 2002 Staffing 106,403 104,017 99,773 40,071 98,140 0 0 Supplies/Materials 375 0 400 47 400 0 0 Support Services 6,087 30,134 6,850 7,702 8,400 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 324 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 112,865 134,151 107,023 48,144 106,940 0 0 SERVICE INDICATORS: Council MtgslWork Sessio 66 48 48 Council Agenda Items 591 500 500 Park Comm. Meetings 23 20 20 Staff Meetings 50 52 52 COST INDICATORS: Expenditures 112,865 134,151 107,023 48,144 106,940 0 0 - Program Revenues 0 0 0 0 0 0 0 = Levy Dollars 112,865 134,151 107,023 48,144 106,940 0 0 ------/ STAFFING: Full Time: Admistrator/Clk 1.00 1.00 1.00 1.00 0.90 0.90 0.90 Exec Sec/Dep Clk .33 .33 .33 .33 .33 .33 .33 7 FUND: 101 General DEPARTMENT MISSION: Provide staff support for the City Council including preparation of agendas and meeting packets. Responsible for City Clerk functions including elections, records retention, notices and licenses. DEPARTMENT City Clerk DEPT NO: 41400 DESCRIPTION OF ACTIVITY: This department provides for the preparation for and supervision of State/Federal Primary City General and Special elections by the Deputy City Clerk. It also provides for general reception and secretarial duties in the City offices, as well as the recording secretary for City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent records, and supervises all staff in this area. This department is responsible for all licensing fuctions. It also oversees implementation of the City communications plan. OBJECTIVES: -Continue to improve web site, allowing visitors to communicate better with City Hall via the web _ Improve City newsletter through the addition of more community pictures and/or articles _ Improve response time to residents making general inquiries through various communications tools _ Increase youth awareness of local government issues through active involvement with school officials and instructors through programs such as student election judges - Monitor and report on effectiveness of communications plan _ Develop orientation package for new council members, commission members and staff - Develop employee manual _ Develop hiring manual for city positions setting uniform practices for each - DevelOp wards/ notices to residents HIGHLIGHTS/COMMENTS: Staffing: Includes step increases for full time employees, part-time communications tech & election judges Supplies/Materials: Office supplies Maintenance contracts for computer printers Support Services: Conference, mileage and Seminars Publication of legal notices for all General Fund Depts Council Recording Secretary Computer Consulting and Training Memberships to IIMC, MCFOA & Municipals Capital Outlay: Voting Booths (6) 8 FUND: 101 DEPARTMENT: City Clerk DEPT 41400 BUDGET Actual Actual Budget rTD June Requested Proposed Adopted ITEM 1999 2000 2001 2001 2002 2002 2002 Staffing 97,870 127,494 86,119 52,976 107,909 0 0 Supplies/Materials 12,600 19,801 18,600 8,123 28,475 0 0 Support Services 16,036 29,412 20,390 6,018 28,236 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 692 500 2,653 5,325 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 126,506 177,399 125,609 69,771 169,945 0 0 SERVICE INDICATORS: No. of Elections held 2 2 2 No. of Ordinances 5 10 10 No. of Resolutions 130 120 120 Dog licenses issued 440 450 475 Other licenses issued 30 30 45 Council Agendas 44 48 52 COST INDICATORS: Expenditures 126,506 177,399 125,609 69,771 169,945 0 - Program Revenues Licenses 14,453 20,350 20,350 Sale of copies 651 1,000 1,000 = Levy Dollars 111 ,402 177,399 104,259 69,771 148,595 0 0 STAFFING: Full time: Exec SeclDep Clk .67 .67 .67 .67 .67 Parks Secretary .70 .70 .70 .70 .70 Secretary/Receptionist 0.25 0.25 0.25 0.25 0.25 Part time: Clerical 1.00 1.00 1.00 1.00 0.50 Seasonal: Summer Clerical 1.00 1.00 1.00 1.00 1.00 Election Judges 0.00 32.00 33.00 0.00 35.00 9 FUND: 101 General DEPARTMENT MISSION: To administer financial policies of the City; perform accounting functions for all fund types; invest available funds in accordance with State Statutes; oversee City insurance policies; and provide for timely reporting of financial matters to City Council staff and the public. DEPARTMENT Finance DEPT NO: 41500 DESCRIPTION OF ACTIVITY: Finance is responsible for processing all financial transactions of the City in accordance with Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles. Transactions include accounts payable, accounts receivable. payroll, investments, utility billing, special assessments, risk management, personnel benefits and financial reporting. The Finance Director is responsible for the preparation .and administration of the City budget. OBJECTIVES: - Prepare annual budget document and submit to GFOA Distinguished Budget Award Program - Prepare CAFR for submittal to GFOA Certificate of Achievement Program - Provide monthly reports to staff, quarterly reports to City Council - Review debt issues and make recommendations on debt structure - Review and Update financial policies and procedures HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Computer checks & budget supplies Finance software support and maintenance Miscellaneous supplies Support Services: Conferences, Mileage, Meetings, Education & Seminars Publication of Financial Statements & Budgets Memberships to GFOA & MGFOA Subscription to GFOA periodicals Submittal fee - GFOA Certificate of Excellence Program Submittal fee - GFOA Distinguished Budget Award Program Bank & Broker service charges Capital Outlay: 10 FUND: 101 DEPARTMENT: Finance DEPT 41500 BUDGET Actual Actual Budget rrD June Requested Proposed Adopted ITEM 1999 2000 2001 2001 2002 2002 2002 Staffing 103,196 95,777 101,376 47,901 112,134 0 0 Supplies/Materials 2,812 4,053 3,450 503 13,500 0 0 Support Services 8.864 3,274 13,550 9,080 10,200 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 2,000 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 114,872 103,104 118,376 57,485 137,834 0 0 SERVICE INDICATORS: No. Monthly Statements 12 12 12 No. Accounts Payable Checks Issued 2,070 2,500 2.700 Utility Bills Sent 10,850 11,000 12,000 No. of Payroll Checks Issued 1,123 1,100 1,300 No. of Sp. Assess. Rolls Maintained 23 23 23 COST INDICATORS: Expenditures 114,872 103,104 118,376 57,485 137,834 0 0 - Program Revenues Interest Eamings 99,370 99,370 105,000 Sp.Assess.Searches 415 415 300 = Levy Dollars 15,087 3,319 13,076 57,485 137,834 0 0 STAFFING: Full time: Finance Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Sr Acctg Clerk .60 .60 .60 .60 .60 .60 .60 11 FUND: 101 General DEPARTMENT MISSION: Provide contracted professional services to the City including general legal, prosecution, financial audit and property assessment. DEPARTMENT Professional Services DEPT NO: 41600 DESCRIPTION OF ACTIVITY: This department provides for contracted legal, assessing and auditing services for the City. Legal services include general counsel to the City Council, litigation and prosecution of criminal misdemeanors. Assessing services provide property valuation information for tax purposes. Audit services provide for the annual financial audit required by Minnesota State Statutes. OBJECTIVES: - Contain costs on contracted professional services - Attempt to utilize mediation services to avoid litigation HIGHLIGHTS/COMMENTS: Supplies/Materials: Supplies for City Assessor Support Services: Includes general legal fees and prosecutions, mediation services, assessing contract and annual audit services Charges and Fees: Court Awards from Litigation 12 FUND: 101 DEPARTMENT: Professional Services DEPT 41600 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 1999 2000 2001 2001 2002 2002 2002 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 131,017 228,180 149,950 103,778 198,800 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 131,017 228,180 149.950 103.778 198,800 0 0 SERVICE INDICATORS: No. of parcels 2,975 3,050 3,050 No. of litigations 8 5 5 No. of City Funds 21 22 22 COST INDICATORS: Expenditures 131,017 228,180 149,950 103,778 198,800 0 0 - Program Revenues Fines 18,100 18,100 19,300 20,000 0 = Levy Dollars 112,917 210,080 130,650 103,778 178,800 0 0 Other Dollars STAFFING: 13 FUND: 101 General DEPARTMENT MISSION: Guide and control the physical development of the community. Coordinate and implement long- range city-wide and area planning activities. DEPARTMENT Planning & Zoning DEPT NO: 41910 DESCRIPTION OF ACTIVITY: This department is responsible for the review of development proposals, preparing and updating the City's Comprehensive Plan, and other long range planning activities. It provides for administration and enforcement of the City's zoning codes, and preparation and upkeep of zoning, subdivision, floodplain and other planning and zoning related ordinances. OBJECTIVES: - Establish an action plan to implement Comprehensive Plan - Complete GIS parcel data base - Update/enhance city maps - Update/enhance procedure handouts HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Intem for Land Conservation/Environment Committee Supplies/Materials: Maintenance contracts for computer & office equipment Miscellaneous supplies Support Services: Database Technical Assistance Recording Secretary for Planning Commission Meetings AittimefOreellularphon-e Conferences, mileage, meetings & seminars Land Conservation/Environment Committee expenses Memberships to APA, MN APA, Sensible Land Use Coalition Subscriptions to APA Journal & Zoning News Charges & Fees: Capital Outlay: 14 FUND: 101 DEPARTMENT: Planning & Zoning DEPT 41910 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 1999 2000 2001 2001 2002 2002 2002 Staffing 100,468 77,668 118,635 51,462 118,767 0 0 Supplies/Materials 357 357 400 0 900 0 0 Support Services 9,408 10,340 17,850 13,914 17,750 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 236 0 1,100 482 700 0 0 Transfers 0 0 2,500 0 0 0 0 TOTAL 110,469 88,365 140,485 65,858 138,117 0 0 SERVICE INDICATORS: No. of zoning apps. 16 20 20 No. of zoning complnts 18 20 20 Planning Comm. Meetin~ 12 12 12 Planning Comm. Work Sessions 11 12 12 COST INDICATORS: Expenditures 110,469 88,365 140,485 65,858 138,117 0 0 - Program Revenues Zoning Appl. Fees 2,915 5,000 5,000 0 Bldg. Permit Carryover 134,173 93,484 31 ,127 0 (from Prot. Inspection) = Levy Dollars (26,619) 88,365 42,001 65,858 101.990 0 0 STAFFING: Full time: Planning Dir .95 .95 .95 .95 .95 .95 .95 Planning Asst. .70 .70 .70 .70 .70 .70 .70 Part Time: Clerical 15 FUND: 101 General DEPARTMENT MISSION: Provide for the physical operation of City Hall: utilities; maintenance of office equipment and the building structure; and provide for the City's general liability, property, auto and workers' compensation insurance. DEPARTMENT Municipal Bldg - City Hall DEPT NO: 41940 DESCRIPTION OF ACTIVITY: The Municipal Building department provides for maintenance of all equipment located in the City Hall, and for janitorial services to furnish a clean environment in which to conduct City business. General Liability, Property and Casualty insurance coverages are also provided under this department. OBJECTIVES: - Identify maintenance needs to avoid major investments in the future - Identify options for maximum utilization of office space to avoid future additions - Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs - Continue to dispose of outdated documentation in storage area - Continue to promote community programs to enhance public facilities, such as "Adopt a Garden." HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance contracts for copiers, telephones and office equipment Maintenance to city hall building Software upgrades City Hall supplies Support Services: City Hall janitorial, rug services, & pest control Utilities and phone service for City Hall Insurance coverage for all city depts except enterprise funds . Rehtarof postage meter and pop machine Special Assessments on City owned property Sales and Use Tax Payments Charges & Fees: Capital Outlay: Senior Community Center Payment Transfers: Public Facilities Fund - Office Equipment 16 FUND: 101 DEPARTMENT: Municipal Building - City Hall DEPT 41940 BUDGET Actual Actual Budget fTD June Requested Proposed Adopted ITEM 1999 2000 2001 2001 2002 2002 2002 Staffing 0 0 0 0 0 0 0 Supplies/Materials 10,071 7,426 10,170 5,218 9,585 0 0 Support Services 89,952 86,229 82,850 13,392 97,050 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 38,084 42,040 39,000 38,004 42,950 0 0 Transfers 25,000 15,000 25,000 0 35,000 0 0 TOTAL 163,107 150,695 157,020 56,614 184,585 0 0 SERVICE INDICATORS: Number of copies 240,000 275,000 COST INDICATORS: Expenditures 163,107 150,695 157,020 56,614 184,585 0 0 - Program Revenues Insurance rebate 24,013 30,000 30,000 0 = Levy Dollars 139,094 150,695 127,020 56,614 154,585 0 0 Other Dollars STAFFING: 17 FUND: 101 General DEPARTMENT MISSION: To provide a modern, flexible, full-service criminal justice agency which is responsive to community needs. DEPARTMENT Police DEPT NO: 42100 DESCRIPTION OF ACTIVITY: The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood, Shorewood and Tonka Bay. Through this venue, the department provides for the protection of the safety and well-being of citizens in the community, the prevention and detection of crime, and the enforcement of all local, state and federal laws in a cost-efficient manner. Costs and staff are allocated to each of the participating cities on a set percentage basis. The pro-rata share of costs and staff time for City of Shorewood is at 46.0% OBJECTIVES: - Implement targeted traffic control program HIGHLIGHTS/COMMENTS: Supplies/Materials: Service for civil defense sirens Fuel/maintenence for Snowmobile Support Services: Police services contract for 2002 Targeted Traffic Control Prisoner expense, court officer expense, & booking fees Annual Police Auxilliary Dinner Transfers: Transfer to Equipment Replacment Fund for Snowmobile Replacement 18 FUND: 101 BUDGET ITEM Staffing Supplies/Materials Support Services Charges & Fees Capital Outlay Transfers TOTAL SERVICE INDICATORS: Initial complaint reports Clearance rate - ICR's Part I crimes (serious) Part II crimes (other) Clearance rate (Parts I & II) Statewide clearance rate Citations issued Police vehicles Shorewood demand DEPARTMENT: Police DEPT 42100 Actual Actual Budget YTD June Requested Proposed Adopted 1999 2000 2001 2001 2002 2002 2002 o 0 0 0 0 0 0 401 0 0 0 0 0 0 546,934 549,811 577,882 318,155 615.443 0 0 o 0 0 0 0 0 0 o 0 0 0 0 0 0 800 800 800 0 800 0 0 548,135 550,611 578,682 318,155 616,243 0 0 18,802 20,501 96.9% 97.0% 242 250 650 625 55.0% 58.0% Unknown Unknown 4,625 4,500 8 9 45.9% 45.5% Pending 46.0% COST INDICATORS: Expenditures 548,135 550,611 578,682 318,155 616,243 0 - Program Revenues Fines 58,240 75,700 0 0 = Levy Dollars 489,895 492,371 502,982 318,155 616,243 0 STAFFING: Chief 1.00 1.00 1.00 1.00 1.00 1.00 Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 Patrol Officer 7.00 7.00 7.00 7.00 7.75 7.75 Shorewood Traffic Control Offic 1.00 1.00 1.00 1.00 0.25 0.25 Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00 Clerk/Typist (part time) ** 2.00 2.00 2.00 2.00 2.00 2.00 * 1 Juvenile Specialist ** 2 Part time @ .6 19 o o 1.00 1.00 2.00 2.00 7.75 0.25 1.00 2.00 FUND: 101 General DEPARTMENT MISSION: Provide the highest possible quality of fire suppression, prevention and eduction services, and First Responder emergency medical services. DEPARTMENT Fire Protection DEPT NO: 42200 DESCRIPTION OF ACTIVITY: Fire services are contracted by the City through the cities of Excelsior and Mound. This department provides for the protection of life and property of the citizens of the community through fire prevention and suppression, fire inspection, building inspection, fire code enforcement and emergency medical services. OBJECTIVES: HIGHLIGHTS/COMMENTS: Support Services: Fire contracts with Mound ($9,300) and Excelsior (est. $284,503) 20 FUND: 101 DEPARTMENT: Fire Protection DEPT 42200 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 1999 2000 2001 2001 2002 2002 2002 Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 166,355 191,175 235,954 126,219 295,500 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 166,355 191,175 235,954 126,219 295,500 0 0 SERVICE INDICATORS: Fire Calls 148 135 Pending Rescue calls 126 125 Inspection hours 225 25 Investigation hours 22 35 Other hours * 517 400 Cost of emergency response 150,975 218,083 Cost of inspectionl investigation 15,380 17,871 * includes plan review, paper work, complaint investigation, tank removals, burning permits, etc. COST INDICATORS: Expenditures 166,355 191,175 235,954 126,219 295,500 0 0 - Program Revenues 0 0 0 0 0 0 0 = Levy Dollars 166,355 191,175 235,954 126,219 295,500 0 0 STAFFING: Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Asst. Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Captain 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Lieutenants 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Fire Marshall 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Training Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Firefighters 37.00 37.00 37.00 37.00 37.00 37.00 37.00 21 FUND: 101 General DEPARTMENT MISSION: Enforce construction safety and related building codes through plan review and inspections. Enforce animal control ordinances. DEPARTMENT Protective Inspection DEPT NO: 42400 DESCRIPTION OF ACTIVITY: This department provides for the issuance building and construction permits. review of construction plans and specifications, enforcement of all building codes under the Uniform Building Code. inspection of rental housing units, and inspection of zoning violations. The department also provides for contractual animal control. which includes patrol, detention and disposition of stray domestic animals. OBJECTIVES: - Increase and enhance public information through the development of at least two handouts relative to building codes - Explore joint inspection possibilities with adjoining communities - Enhance environmental inspections HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Maintenance contracts on computer and office equipment Miscellaneous supplies Support Services: Contractual inspections during vacations, sick leave Conferences, mileage. meetings & seminars Printing of application forms Membership to ICBO Charges & Fees: Remittances to state of permit surcharges collected Capital Outlay: 22 FUND: 101 DEPARTMENT: Protective Inspection DEPT 42400 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 1999 2000 2001 2001 2002 2002 2002 Staffing 64,542 64,445 85,673 30,256 91,353 0 0 Supplies/Materials 166 251 1,050 256 400 0 0 Support Services 2,546 3,157 5,550 1 ,404 7,080 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 383 400 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 67,254 67,853 92,273 32,299 99,233 0 0 SERVICE INDICATORS: No. of permits issued New Homes 35 50 11 18 Additions/Other 623 600 400 Avg inspections/permit New Homes 8-10 8-10 8-10 Additions/Other 2-8 2-8 2-8 No. of complaints COST INDICATORS: Expenditures 67,254 67,853 92,273 32,299 99,233 0 0 - Program Revenues Building Permits 201,336 175,000 State Surcharges 7,996 500 Rental Housing License: 0 3.500 = Levy Dollars (142,078) 67,853 (86,727) 32,299 99,233 0 0 STAFFING: Full time: Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Planning Dir .05 .05 .05 .05 .05 .05 .05 Planning Asst .30 .30 .30 .30 .30 .30 .30 Secretary/Recept .10 .10 .10 .10 .10 .10 .10 23 FUND: 101 General DEPARTMENT MISSION: Enforce animal control ordinances. DEPARTMENT Animal Control DEPT NO: 42700 DESCRIPTION OF ACTIVITY: The department provides for contractual animal control, which includes patrol, detention and disposition of stray domestic animals. OBJECTIVES: HIGHLIGHTS/COMMENTS: Staffing: Supplies/Materials: Support Services: Animal control contracts with City of Orono and Claws, Paws & Hooves Charges & Fees: Capital Outlay: 24 FUND: 101 BUDGET ITEM Staffing Supplies/Materials Support Services Charges & Fees Capital Outlay Transfers TOTAL SERVICE INDICATORS: No. of Animal Complaints COST INDICATORS: Expenditures - Program Revenues = Levy Dollars STAFFING: Full time: DEPARTMENT: Animal Control DEPT 42700 Actual 1999 o o 18,570 o o o 18,570 Actual 2000 o o 18,574 o o o 18,574 Budget YTD June Requested Proposed 2001 2001 2002 2002 o 0 0 0 o 0 0 0 21,800 9,793 22,700 0 o 0 0 0 o 0 0 0 o 0 0 0 21,800 9,793 22,700 0 9,793 o 18,570 18,574 21,800 22,700 18,570 18,574 21,800 9,793 22,700 o Adopted 2002 o o o o o o o o o 25 FUND: 101 General DEPARTMENT MISSION: DEPARTMENT City Engineer Provide engineering and construction management services for the City. DEPT NO: 43010 DESRIPTION OF ACTIVITY: This department is responsible for general engineering services in the City, as well as preparation of feasibility studies, plans and specifications, and on-site inspection of City projects. The City Engineer also reviews all development proposals and plans. OBJECTIVES: - Assist the City in determining right-of-way needs - Keep construction project files up-to-date and accurate - Communicate in written form to affected residents at least two (2) times during a construction project - Provide in-house engineering where feasible - Provide good public relations with property owners adjacent to construction projects - Resolve construction issues promptly. HIGHLIGHTS/COMMENTS: Staffing: 65% of City Engineer/Public Works Director, including step increases 25% of full time technician 25% of full time clerical Supplies/Materials: Computer maintainance/Upgrade Books, Materials and Software Support Services: Contractual engineering for 2002 Contractual engineering technical assistance Cellular phone Airtime & Pager Conferences and mileage Subscriptions and Memberships Charges & Fees: Capital Outlay: 26 FUND: 101 DEPARTMENT: City Engineer DEPT 43010 BUDGET ITEM Actual 1999 Actual 2000 Budget YTD June Requested Proposed Adopted 2001 2001 2002 2002 2002 Staffing 73,861 75,734 97,056 33,654 85,139 0 0 Supplies/Materials 778 328 1,100 41 1,100 0 0 Support Services 16,636 16,840 16,100 6,083 11,700 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 200 425 0 2,500 0 0 Transfers 0 0 2,200 0 0 0 0 TOTAL 91,275 93,102 116,881 39,779 100,439 0 0 SERVICE INDICATORS: City Engineer Hrs spent on City Projec' 560 700 Pending Hrs charged to develope 10 45 COST INDICATORS: Expenditures 91,275 93,102 116,881 39,779 100,439 0 0 - Program Revenues Public Projects 21,015 33,000 Private Projects 600 2,000 Other = Levy Dollars 69.660 93.102 81,881 39,779 100,439 0 0 STAFFING: Full time: City Engineer 1.00 1.00 1.00 0.90 0.65 0.65 0.65 Eng Technician 0.25 0.25 0.25 Clerical 0.25 0.25 0.25 . 0.25 0.25 0.25 Part time: Clerical 27 FUND: 101 General DEPARTMENT MISSION: DEPT NO: 43050 Provide supervision and support for all public works functions; provides for public works utilities, shop and equipment maintenance and fuels DEPARTMENT Public Works Service DESCRIPTION OF ACTIVITY: The Public Works Service department is responsible for all general public works duties, maintenance of all public works equipment, and maintenance of the public works facility. OSJECTIVES: - Perform preventative maintenance on all equipment within 100 miles or 10 hours of scheduled service - Perform 90% of City building repairs and preventative maintenance using City personnel HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Includes motor fuel, maintenance of equipment and buildings, and inventory supply items Support Services: Uniforms for crew Janitorial Services Utilities and telephone service for public works building Conference, mileage, meetings & seminars Miscellaneous - damage to private property (mailboxes. etc) Hazardous Waste Licenses Miscellaneous equipment rentals Memberships Charges & Fees: Capital Outlay: Replacement Radios Transfers: Transfer to Equipment Replacement Fund 28 FUND: 101 DEPARTMENT: Public Works Service DEPT 43050 BUDGET ITEM Actual Actual Budget YTD June Requested Proposed Adopted 1999 2000 2001 2001 2002 2002 2002 Staffing 182,624 169,537 213,381 87,687 235,205 0 0 Supplies/Materials 33,454 29,655 39,900 18,932 40,000 0 0 Support Services 17,299 24,279 22,150 14,742 23,460 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 1,204 1.891 900 1.065 2,625 0 0 Transfers 107.000 122,000 126.500 0 105,000 0 0 TOTAL 341,581 347,363 402,831 122,426 406,290 0 0 SERVICE INDICATORS: No of Gopher One calls 2,640 2,800 Pending No of vehicle repairs 102 110 COST INDICATORS: Expenditures 341.581 347,363 402,831 122,426 406,290 0 0 - Program Revenues = Levy Dollars 341,581 347.363 402,831 122,426 406,290 0 0 STAFFING: Full time: City Engineer/Pub Wks DiI 0.10 0.10 0.10 0.10 0.10 Supervisor of Oper. & Mail 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Lt Equip Oper 1.90 1.90 2.40 2.40 2.40 2.40 2.40 Clerical 0.25 0.25 0.25 0.25 0.25 0.25 0.25 Engineer Tech .25 .25 .25 29 FUND: 101 General DEPARTMENT MISSION: DEPT NO: 43100 To maintain and upgrade City streets, parking areas and storm water control systems in an efficient and economical manner DEPARTMENT Streets & Roadways DESCRIPTION OF ACTIVITY: Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing. painting of lane markings, and minor storm sewer repair. OBJECTIVES: _ Maintain the pavement management system to aid in scheduling of street projects - Paint lane markings on all designated streets - Sweep each City street at least once annually - Mow roadsides at least twice annually - Visually inspect storm drainage grates annually and repair as needed HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Rock, gravel & bituminous for street & road repair Support Services: Safety training Contracted road striping Transfers: Transfer to Street Replacement Fund 30 FUND: 101 DEPARTMENT: Streets & Roadways DEPT 43100 BUDGET Actual Actual Budget YTD June Requested Proposed Adopted ITEM 1999 2000 2001 2001 2002 2002 2002 Staffing 64,843 42,151 97,805. 29,181 105,283 0 0 Supplies/Materials 32,796 20,672 35,000 9,925 35,000 0 0 Support Services 6,867 50,280 6,100 500 6,000 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 360,000 347,000 367,000 0 200,000 0 0 TOTAL 464,506 460,103 505,905 39,606 346.283 0 0 SERVICE INDICATORS: Miles of street State 3 3 3 County 2 2 2 City - MSA 9 9 9 City - Local 49 49 51 Miles Sealcoated . 5 5 5 Tons of patch material 1,315 1,380 1,380 COST INDICATORS: Expenditures 464,506 460,103 505,905 39,606 346,283 0 0 - Program Revenues MSA Maintenance 13,750 13,750 13,750 Transfer from Street Fur Budgeted Reserve = Levy Dollars 450,756 446,353 492,155 39,606 346,283 0 0 STAFFING: Full time: Lt Equip Operators 2.20 2.20 2.20 2.00 2.00 2.00 2.00 31 FUND: 101 General DEPARTMENT MISSION: DEPT NO: 43125 Provide snow and ice control for public streets and City owned parking lots to ensure the safe and efficient movement of traffic DEPARTMENT Snow & Ice Removal DESCRIPTION OF ACTIVITY: This department is reponsible for the plowing and removal of snow after a 2-inch or greater snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control, and is performed as needed. OBJECTIVES: - Remove snow and ice and complete salt/sand operations within 14 hours after the end of a snow event - Complete widening and clean up functions within 48 hours of a snow event HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Sand and salt for ice control 32 FUND: 101 DEPARTMENT: Snow & Ice Removal DEPT 43125 BUDGET ITEM Actual Actual Budget YTD June Requested Proposed Adopted 1999 2000 2001 2001 2002 2002 2002 Staffing 17.030 16.693 30.595 19.702 32,656 0 0 Supplies/Materials 13,009 15,416 17,500 10,923 17,500 0 0 Support Services 0 0 200 0 0 0 0 Charges & Fees 0 0 200 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 30.039 32.110 48,495 30,625 50.156 0 0 SERVICE INDICATORS: Miles of street plowed 49 51 51 Tons of salt used 211 250 250 Tons of sand used 1,135 1,200 1.200 Manhours spent 690 1.000 1.000 No. of cul-de-sacs 88 88 88 plowed COST INDICATORS: Expenditures 30,039 32,110 48,495 30,625 50.156 0 0 - Program Revenues MN Snow Removal Ail 0 0 0 0 0 0 0 = Levy Dollars 30,039 32,110 48,495 30,625 50,156 0 0 STAFFING: Full time: Lt Equip Oper/Foreman .50 .50 .50 .50 .50 .50 .50 33 FUND: 101 General DEPARTMENT MISSION: Provide for street lighting and traffic signals at intersections and other locations throughout the City for the safety of pedestrians and vehicular traffic DEPARTMENT Traffic Coritrol/St Lights DEPT NO: 43160 DESCRIPTION OF ACTIVITY: Includes maintenace of semaphores and traffic control devices, and maintenance/replacement of regulatory and informational road signs. Provides for electricity for street lights and traffic control devices. OBJECTIVES: HIGHLIGHTS/COMMENTS: Supplies/Materials: Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road, County Road 19. Hwy 41 and Old Market Road Street signs & posts Support Services: 34 FUND: 101 DEPARTMENT: Traffic Control/Street Lighting DEPT 43160 BUDGET ITEM Actual Actual Budget {TD June Requested Proposed Adopted 1999 2000 2001 2001 2002 2002 2002 Staffing 0 0 0 0 0 0 0 Supplies/Materials 5,226 3,291 5,050 2,697 5,050 0 0 Support Services 33,866 34,926 34,500 14,897 34,700 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 39,092 38,217 39,550 17,594 39,750 0 0 SERVICE INDICATORS: No of street lights 187 190 No of traffic signals 5 5 COST INDICATORS: Expenditures 39,092 38,217 39.550 17,594 39,750 0 0 - Program Revenues = Levy Dollars 39.092 38,217 39,550 17,594 39,750 0 0 STAFFING: 35, FUND: 101 General DEPARTMENT MISSION: DEPARTMENT Sanitation/Waste Rmv/Weed~ Provide for the general sanitation and cleanliness of the City and provide for the treatment of noxious DEPT NO: 43200 weeds on City properties. DESCRIPTION OF ACTIVITY: Activities include spraying of boulevards and roadways for weed control, and clean-up of properties in violation of City zoning and sanitation codes, as necessary. OBJECTIVES: - Aid in private property cleanup complaints - Resolve 100% of weed complaints HIGHLIGHTS/COMMENTS: Staffing: Miscellaneous staff time for property clean-ups Support Services: Miscellaneous property clean-ups Contracted weed spraying services 36 FUND: 101 DEPARTMENT: Sanitation/Waste Removal/Weeds DEPT 43200 BUDGET ITEM Actual 1999 Actual 2000 Budget YTD June Requested Proposed Adopted 2001 2001 2002 2002 2002 Staffing 456 1,726 630 1,081 650 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 0 5,954 3,500 0 3,500 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 456 7.680 4,130 1,081 4,150 0 0 SERVICE INDICATORS: No of weed complaints 2 2 2 No of notices served 1 1 1 No of parcels sprayed 0 0 0 Miles/roadside sprayed 10 10 10 Spraying in Dollars 2.769 3,000 3,000 COST INDICATORS: Expenditures 456 7,680 4,130 1,081 4,150 0 0 - Program Revenues Fed Disaster Aid 75,000 = Levy Dollars -74.544 7,680 4,130 1,081 4.150 0 0 STAFFING: 37 FUND: 101 General DEPARTMENT MISSION: To provide diseased tree inspection services to residents; to remove diseased trees located on City property; and to maintain and trim trees located on City rights-of-way and other property DEPARTMENl Tree Maintenance DEPT NO: 43250 DESCRIPTION OF ACTIVITY: This department is responsible for detection and removal of diseased and unsafe trees on City rights-of-way and other properties, and pruning of trees on city property. Tree inspection services are provided to citizens on an on-call basis. OBJECTIVES: - Remove 100% of diseased trees on public property - Respond to all property owner requests to identify diseased trees - Maintain and trim trees. on City property which pre.sent a hazard to public HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Supplies/Materials: Small Tools Paint for tree marking Support Services: Contracted tree and brush removal Tree inspection certification 38 FUND: 101 DEPARTMENT: Tree Maintenance DEPT 43250 BUDGET ITEM Actual 1999 Actual 2000 Budget YTD June Requested Proposed 2001 2001 2002 2002 Adopted 2002 Staffing 5,200 14,238 9,718 1,103 10,463 0 0 Supplies/Materials 555 67 850 865 850 0 0 Support Services 11,018 6,140 13,300 1,585 13,300 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 . 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL 16,773 20,446 23,868 3,553 24,613 0 0 SERVICE INDICATORS: No of trees removed 22 20 20 20 Yards of brush hauled 540 700 700 500 COST INDICATORS: Expenditures 16,773 20,446 23.868 3,553 24,613 0 0 - Program Revenues = Levy Dollars 16,773 20,446 23,868 3,553 24,613 0 0 STAFFING: Lt Equip Oper/Foreman .20 .20 .20 .20 .20 .20 .20 39 FUND: 1 01 General DEPARTMENT MISSION: Maintain City parks, trails & beaches to ensure safe and enjoyable recreational amenities, and coordinate recreational opportunities for City residents of all ages and physical abilities DEPARTMENT: Parks & Recreation DEPT NO: 45200 DESCRIPTION OF ACTIVITY The department is responsible for the maintenance of all City parks, including playgrounds, ballfields, trails, ice rinks, buildings and other play areas. Winter ice skating, and summer recreation programs (administered by Minnetonka Community Schools) are coordinated under this department. OBJECTIVES: - Continue implementation of the trail planning process: - Further define potential trail segments by using community outreach and neighborhood meetings. _ Identify and secure funding sources for the Smithtown Road trail segment, as well as future segments. _ Work with South Lake Minnetonka communities to secure funding, identify a site, and construct a skate park. _ Identify needs and assist the Shorewood Parks Foundation in coordination of fund raising efforts (to replace diminishing park dedication fees). _ Continue promoting the benefits of investing in Shorewood parks, and develop support for funding operation and park improvements HIGHLIGHTS/COMMENTS: Staffing: Includes step increases Part time includes Park Commission Secretarial Seasonal includes Summer employees and Winter Rink Attendants Supplies/Materials: Small tools Maintenance to park equipment and buildings Rock, black dirt, gravel, sand, fertilizers, seed for parks Support Services: Contracted park & trail planning services Playground and beach scheduling services - Mtka Community Services Contracted weed control in parks Park utility and telephone charges Annual park newsletter Rental of portable toilets Contribution to Senior Recreational Program Services Charges & Fees: Capital Outlay: Transfers: Transfer to Park Capital Improvement Fund 40 FUND: 101 DEPARTMENT: Parks & Recreation DEPT 45200 BUDGET Actual Actual Budget YTD June ~equested Proposed Adopted ITEM 1999 2000 2001 2001 2002 2002 2002 Staffing 74,906 98,316 104,494 48,519 119,395 0 0 Supplies/Materials 15,093 8,239 19,500 5,260 19,500 0 0 Support Services 24,436 28,795 27,750 10,233 33,500 0 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 542 0 0 375 0 0 Transfers 0 10,000 10,000 0 35,000 0 0 TOTAL 114,435 145,891 161,744 64,012 207,770 0 0 SERVICE INDICATORS: . Acres of maint park 95.80 95.80 95.80 95.80 95.80 No. of ballfields Softball 3 3 3 3 Baseball 5 5 5 5 , No. of shelters 4 4 4 4 No. of hockey rinks 2 2 2 2 No. of skating rinks 3 3 3 4 Miles of Trails 2.75 2.75 2.75 3 Cost of maint per acre 955 1,200 1,221 1,377 No. of times rinks are cleaned & resurfaced 80 80 80 80 No. of picnic tables 45 45 45 45 No. of Tennis Courts 4 4 4 4 COST INDICATORS: Expenditures 114,435 145,891 161,744 64,012 207,770 0 0 - Program Revenues Sports Organizations 7,150 12,000 Tonka Bay - Beach 366 500 Transfer from Trail Fund 0 3,000 Capital Levy 10,000 10,000 = Levy Dollars - Maint. 96,919 145,891 136,244 64,012 207,770 0 0 STAFFING: Full time: Lt Equip Oper/Foreman 1.60 1.60 1,30 1.30 1.30 1.30 1.30 Clerical .25 .25 .25 .25 .25 .25 .25 Part time: Clerical Seasonal: Summer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00 10.00 41