010807 CC Reg AgP
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JANUARY 8, 2007
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
City Administrator/Clerk Craig Dawson will administer the Oath of Office to newly elected
Mayor Christine Lizee, Councilmember Ward 1 Richard Woodruff, and Councilmember Ward 3
Paula Callies
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Lizee _
Woodruff
Turgeon _
Callies
Wellens
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Executive Session Minutes, December 11,2006 (Att. - Minutes)
B. City Council Regular Meeting Minutes, December 11,2006 (Att. Minutes)
C. City Council Special Meeting Minutes, December 18,2006 (Att. - Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
A. Approval of the Verified Claims List (Att.- Claims List)
B. Setting the 2007 City Council Regular Meeting Dates (Att.- Draft Resolution)
C. Staffing - No action required
D. City Clerk's License Approvals (Att. - Deputy Clerk's memorandum)
E. Authorize Signatories for Checks (Att. - Finance Director's memorandum)
F. Development Stage Approval for Residential P.D.D. (Att.-Resolution)
Applicant: Mark Kawell
Location: 20025 Manor Road
CITY COUNCIL AGENDA - January 8, 2007
PAGE20F2
G. Conditional Use Permit for an Activity Center/Classroom (Att. - Resolution)
Applicant: Excelsior Covenant Church
Location: 19955 Excelsior Blvd.
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
5. REPORTS AND PRESENTATIONS
6. PUBLIC HEARING
7. PARKS - Report by Representative
A. Report on Park Commission Meeting Held December 12,2006 (Att. - Minutes)
8. PLANNING - Report by Representative
9. GENERAL/NEW BUSINESS
A. Making Appointments to Certain Offices and Positions within the City of Shorewood for
the Year 2007 (Att.- Draft Resolution)
10. ENGINEERING/PUBLIC WORKS
A. Approve Plans, Specifications and Estimates and Authorize Advertisement of Bids for
Woodhaven/Chanhassen Interconnect, City Project 05-11 (Att - Engineer's
memorandum, Resolution)
B. ITEM ADDED AT THE MEETING:
Setting date for public information meeting Wedgewood Drive, Mallard Lane, Teal
Circle Reconstruction Project (Att. Director of Public Works' memorandum)
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
B. Mayor & City Council
12. ADJOURN
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
Executive Summary
Shorewood City Council Regular Meeting
Monday, 8 January 2007
. City Administrator/Clerk Craig Dawson will administer the Oath of Office to newly elected
Mayor Christine Lizee, Councilmember Ward 1 Richard Woodruff, and Councilmember
Ward 3 Paula Callies.
. An EDA Meeting will immediately follow the City Council Regular meeting
Agenda Item #3A:
Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: This resolution sets the 2007 City Council meeting schedule, which is the
2nd and 4th Mondays of each month. If a meeting falls on a holiday, Council should
provide adequate notice of an alternate meeting date. There are two dates in 2007 that fall
on a holiday. The attached resolution proposes alternate meeting dates of Tuesday, May
29, due to the May 28 Memorial Day holiday; and Monday, November 5, due to the
November 12 Veteran's Day holiday.
Agenda Item #3C:
Staffing - no action required.
Agenda Item #3D: Three additional Tree Trimmer license requests have been received at the
City and reviewed for completeness. As all license fees and requirements have been met,
licenses have been issued to these Tree Trimmers.
Agenda Item #3E: Recent changes in the Mayor's position require approval of an
Authorization Resolution to remove Woody Love as a signatory and add Christine Lizee.
Checks issued by the City require two (2) signatures, one of which has to be the Mayor's.
This motion requires a simple majority vote by the Council.
Agenda Item #3F: At its December meeting the City Council directed staff to prepare a
resolution approving a Development Stage Plan and preliminary plat for the Bowman
Addition PUD (aka Kawell/Bowman PUD). A resolution is included in your packet for
your consideration.
Agenda Item #3G: At its December meeting the City Council directed staff to prepare a
resolution approving a conditional use permit for the expansion of the Excelsior
Covenant Church. A resolution is included in your packet for your consideration.
4".
t i PRINTED ON RECYCLED PAPER
....
Executive Summary - City Council Meeting of 8 January 2007
Page 2 of2
Agenda Item #7 A: A report on the December 12, 2006, Park Commission meeting will be
provided this evening.
Agenda Item #9 A: This annual resolution makes Year 2007 appointments to certain offices
and positions within the City.
Agenda Item #IOA: Plans, specifications and the Engineer's estimate for the Chanhassen /
Woodhaven Well Interconnection Project are being presented for approval. The contract
for this project was previously awarded to AB Environmental on August 29,2006.
Unfortunately, the contractor was not responsive and the award was rescinded on
September 25, 2006.
A resolution ordering the improvement, approving the plans, specifications and
Engineer's estimate, and authorizing the Advertisement for Bids is included for your
consideration.
CITY OF SHOREWOOD
CITY COUNCIL EXECUTIVE SESSION MEETING
MONDAY, DECEMBER 11, 2006
5755 COUNTRY CLUB ROAD
CONFERENCE ROOM
6:00 P.M.
MINUTES
1. CONVENE EXECUTIVE SESSION MEETING
Mayor Love called the meeting to order at 6:00 P.M.
A.
Roll Call
Present.
Mayor Love, Councilmembers Lizee,
Absent:
None
B.
B. Review Agenda
Without objection from Council, Mayor Love proceeded
for the meeting.
2. CITY ADMINISTRATOR
Mayor Love and City Councilmembers
Administrator's performance The
adjourned at 6:58 p.rn.
met to discuss the City
The executive session
Christine Lizee, Mayor
1#2A I
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, DECEMBER 11, 2006
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
Mayor Love called the meeting to order at 7:03 P.M.
2. APPROVAL OF MINUTES
A. Roll Call
Present.
Mayor Love; Councilmembers Callies, Lizee,
Dawson; Attorney Keane; Finance Director
of Public Works Brown; and Acting City
Wellens; Administrator
Nielsen; Director
Absent:
None
B.
Review Agenda
Lizee moved, Callies seconded,
A.
Regular Meeting Minutes of
3.
Mayor
the Motions contained on Consent Agenda &
A. Claims List
B. Engineer Appointment (This item was moved to Item 9.F under
Business.)
C. City Clerk's License Approvals
D. Property and Liability Insurance Renewal
E. Approving Year 2007 Agreements for Animal Control and Animal Impound
Services
1#2B I
SHOREWOOD CITY COUNCIL REGULAR MEETING
December 11, 2006
Page 2 of 13
F. Pay Corrections for Liquor Operations Manager (This item was moved to Item 9.G
under GeneralINew Business.)
G. Request to Petition the Metropolitan Council Environmental Services for Sanitary
Sewer Service of Single Family Residence at 6015 Ridge Road
H. Revised Pay Equity Report (This item was moved to Item 9.H under GeneralINew
Business.)
I.
Adopting RESOLUTION NO. 06-101, "A
City Administrator to Extend the EPDB
Hennepin County for the Year 2007."
the Mayor and
License Agreement with
Motion passed 5/0.
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this
5. REPORTS AND
None.
6. PUBLIC HEARING
None.
7. PARKS
meeting held since the last City Council
scheduled for December 12, 2006, and the agenda
Park event and the Artie Fever event.
8.
Commission
Planning
matters considered and actions taken at the December 5, 2006,
detailed in the minutes of that meeting).
A.
Permit - Activity Center Addition
Excelsior Covenant Church
Location: 19955 Excelsior Boulevard
Director Nielsen related that Jay Anderson, representing Excelsior Covenant Church, had submitted
plans for an expansion of the existing building, located at 19955 Excelsior Boulevard. The property was
zoned R-2A, Single and Two-Family Residential. Churches were conditional uses when they were
located in residential districts; therefore, the applicant has requested a conditional use permit, pursuant to
Section 1201.14 Subd. 4. of the Shorewood Zoning Code. There were two phases to the proposed church
expansion project. Phase 1 would include the construction of a 6827 square-foot activity center on the
SHOREWOOD CITY COUNCIL REGULAR MEETING
December 11, 2006
Page 3 of 13
main level, with an additional 10,569 square feet on a lower level to accommodate classrooms. Phase 2
would include a 4418 square-foot addition, divided between two levels, along with a new church steeple.
It also included the expansion of the narthex and the addition of a "Fire Side Room".
Nielsen went on to explain as part of Phase 1 the applicant planned to install City water to provide
adequate fire flow for the building sprinkling system; this necessitated the extension of watermain across
the north side of the property. The watermain would also be extended to the east edge of the property
boundary in order to accommodate further extension to the east in the future. He noted that as a condition
of the C.U.P., the Church would have to grant the City an easement over the~~Il?rmain.
With regard to site alteration, Nielsen explained a number of trees oYl..1I1;~~guth side of the site would be
lost to the construction of a stormwater treatment pond (which woula:be:lQg,a1ed on the south end of the
site) and the watermain extension. The mass of an existing berrii'~ould b~i~greduced substantially to
accommodate required parking and the extension of watefl11:~!gll:9rOSS the nortli'~~~~. of the property, as
well as to improve sight lines for the main (only) access dl."lye onto Excelsior Boule\Z~Eg; the actual height
of the berm would be lowered by four feet. To mitig.a.....t.e........:lowering...t..he berm, a stagg~l.".........~..........d.................d....o...u..........ble row of
six-foot-high evergreen trees would be extendedf\CfOS$;f'tge top.~i~ staff had sti~~~~ted that the
watermain alignment across the north side of the site be a:cljl:l~ledlg.savl? several trees...on the northeast
corner of the site, which could include a row of existing arborvit~~;Iocated there.
Nielsen stated Phase 2 of the project was
if a building permit for the second phase
approval ofthe C.U.P., that permit request
in the C.U.P.;but, a condition of the c.u.P. was
been obtained within five years of the date of
as a separate C. U.P.
In
Nielsen noted that based
recommended approval
the Planning Commission had
Nielsen stated Jay
any question Council may have.
Mr. Anderson
Wellens, Director Nielsen made the following
maximum of 2 - 4 feet, but Excelsior Boulevard would
would be six feet tall at the onset. The Church would be
stormwater treatment pond, and that would be addressed in a
must pay a water connection charge of $15,000; upon completion of
would be credited the for the construction costs based on the
not
maintenance
the watermain
invoices showing
Wellens moved, seconded, Approving a Conditional Use Permit for a Proposed Building
Expansion for Covenant Church, 19955 Excelsior Boulevard, subject to Staff
recommendations. Motion passed 5/0.
SHOREWOOD CITY COUNCIL REGULAR MEETING
December 11, 2006
Page 4 of 13
B. Development Stage Approval for Residential P.U.D.
Applicant: Mark Kawell
Location: 20025 Manor Road
Director Nielsen stated Mark Kawell, who represented Richard Bowman who was the owner of the
property located at 20025 Manor Road, was granted concept stage approval for a residential P.U.D. in
October 2006. The applicant had proposed subdividing the property located at 20025 Manor Road (which
straddled the Shorewood/Deephaven boundary) into four single-family lots. The result of that
subdivision would be three new building sites (Lots 2 - 4, which in Deephaven), plus
Mr. Bowman's existing homesite (Lot 1).
In
P.UD. development
and utility
road than was
Nielsen then stated the City Engineer's staff report relative to
stage plan covered the very technical requirements
construction. For example, the watermain must be
originally planned.
Nielsen explained that from a planning perspective, the
that was approved in October and the current development
from the northerly driveway instead of access.
driveway serving Lots 1 and 2, and a Lot 3,
Road. The Bowman Court right-of-way with the
Deephaven approved the concept plan on it
connected with the common driveway in order
concept plan
was Lot 4 would now be served
plan called for a common
the property at 20005 Manor
of a private road. When
the private road must be
for public safety vehicles.
Nielsen then explained
Code; therefore, the
District as to the
of the plan, the final plat
should include
Lot 1.
the road complied with the State Fire
written comments from the Excelsior Fire
access road. Assuming the EFD approved
for the northerly access, and the easement
be accomplished with the setback area on
had approved the concept plan, Deephaven wanted the
Therefore, the City granted concept stage approval subject
the sanitary sewer and water systems from Manor Road
had since decided that it was not necessary for the utilities
and maintained. The private utilities would be addressed in the
for the final plan stage, and it would be clearly stated that the utilities
by the property owners.
to
throughout
within the plat
development
would be owned and
Nielsen stated the Commission recommended approval of the development stage plan subject to
Staff recommendations. He stated Mr. Kawell was present at the meeting to answer any questions
Council may have.
In response to a question from Councilmember Callies, Director Nielsen explained the reason the utilities
must be privately owned was the utility lines would be located on private property.
SHOREWOOD CITY COUNCIL REGULAR MEETING
December 11, 2006
Page 5 of 13
Wellens moved, Turgeon seconded, Directing Staff to Prepare a Resolution with Findings of Fact
Approving the Development Stage Plan for a Residential P.U.D. for Mark Kawell, who represented
Richard Bowman who was the Owner of the Property Located at 20025 Manor Road, subject to
Staff Recommendations. Motion passed 5/0.
C. Conditional Use Permit - Accessory Space in Excess of 1200 Square Feet
Applicant: Rodney and Nancy Peterson
Lcoation: 21355 Christmas Lane
9. GENERAL/NEW BUSINESS
Use Permit for
City Council meeting.
Turgeon moved, Lizee seconded, Continuing the Request
Accessory Space in Excess of 1200 Square Feet to the
Motion passed 5/0.
A. Truth-in- Taxation Presentation and
Administrator Dawson explained the City was not
Hearing this year. According to the State of Minnesota, a
City's proposed tax lery was less than "implicit price
inflation) for what it costs the government That
the U.S. Bureau of Labor Statistics and
proposed tax lery increase was 4.91 %.
Public
not required if the increase in the
was essentially the rate of
and it was calculated by
of Revenue. The City's
Dawson stated although a
proposed budget and
Hearing. He noted
That takes place at
been set and may not be
be a presentation of the 2007
be taken if it were a Truth-in-Taxation Public
assessor's valuation of property for tax purposes.
April. Property values for Pay2007 had
fourteen reasons property taxes vary from
by the League of Minnesota Cities, the Association of
Boards Association.
Burton
were no lery
Hearing; the
transfers to the
City's tax base
proposed budget and tax lery. The highlights included: there
the City was not required to hold a Truth-in-Taxation Public
use of some of the General Fund Reserves for capital purposes;
planned; there were no additional staffing changes planned; and the
12%.
Burton then presented information on the City's property tax distribution for 2007 and reviewed the
budget preparation calendar.
Burton stated the proposed General Fund Budget for 2007 (that was adopted in September 2006) was
contemplated at approximately $5,130,000, an amount that reflected an increase of approximately
$390,000 over 2006 (or 8.24%). That budget also reflected a tax lery of approximately $4,396,000. She
summarized the 2007 Proposed Budget revenues and expenditures. She then summarized the major
contributors to the proposed 2007 lery increase. They were: 1) $170,000 for a Public Works Building
SHOREWOOD CITY COUNCIL REGULAR MEETING
December 11, 2006
Page 6 of 13
Addition (the amount reflects one-half of the estimated costs, the remainder would be incurred in 2008);
2) $80,000 for salary and insurance adjustments; 3) $62,000 for public safety costs; 4) $17,000 for
technology upgrades, most notable a new network server; and 5) $13,500 for Senior Community
Services.
Burton briefly summarized the Enterprise Funds, and subsequent proposed budgets for those funds,
including Water Operations, Water Debt Service, Sanitary Sewer, Stormwater Management, Recycling,
and Liquor Operations. She noted those funds were designed to be self-supporting (i.e., they would be
run similar to a separate business). She highlighted the capital improvefJ:l~~I:projects planned for the
City's Water System, its Sanitary Sewer System, and its Stormwater S~stem.She noted a water rate
increase, a sanitary sewer rate increase, and a recycling rate increasc;:i~~~.e not recommended in 2007;
but, a stormwater management rate was proposed for 2007.
Burton stated, in summary, total property taxes on a median~~I[rf:1;~~me of$4i;9f~~~i~ome in Shorewood
would be approximately $4,919. The City portion oftha.ttax bill would be approx;ifJ:lately $1,127. For
that amount of money, residents received a value in St~'services i~ the areas of poli~~;g~~ts::ction, fire
protection, snow plowing, street maintenance, parksau.~;~ails, b~~l~ing inspection~;:,~!1a' other City
services. She commented had the value of a median-valu~a:home)sta:ye... d constant be,tWeen 2006 and
,,~^""";;;;";;;';';';';'''. ;;...".,0,.".,,' c.
2007 there would have been a decrease in the City's poiHQn;i~r the property tax of $85. She also
commented the City's tax rate had approximately32~.:IO 26% between 2003 and 2007.
Burton noted she had received a phone call
requested Council adopt a conservative 2007
who owned:t\vobungalows, and Ms. Niemi
Harold Ness, 27610
Budget. He then stated
Reports, the limited
After reviewing the
property tax was not
of the City's proposed 2007
and Comprehensive Annual Financial
for 2006, and the proposed 2007 Budget.
an increase in the City's portion of the
owners
actual and expenditures. For 2004 and 2005 combined,
amounts by $239,000. The combined expenditures were
Therefore, there was a favorable change of
combined. He questioned when, or if, the City's property
surplus.
With regard to and permits, Mr. Ness stated the combined 2004 and 2005
revenues budget $388,000, while the combined actual revenues were $644,000. He
then stated the 2007 revenues were $246,000, an amount that exceeded the 2005 budgeted
amount by $50,000. on the mid-year actual revenues for 2006 (which were $151,000), the
projection for 2006 year-end actual revenues would be $300,000 against a budgeted amount of $197,000.
Therefore, the actual revenues for 2004 2006 would exceed the budget amount by approximately
$430,000. He again questioned when, or if, the City's property owners would realize the benefits of that
revenue surplus.
With regard to the line item Funds Transferred Out in the Sanitary Sewer Budget, Mr. Ness stated
$60,000 was budgeted for 2007, nothing was budgeted for 2005 but the actual was $60,000. He then
stated the 2005 year-end cash balance for the Sanitary Sewer Operating Fund was $3.5 million, and the
SHOREWOOD CITY COUNCIL REGULAR MEETING
December 11,2006
Page 7 of 13
average amount generated from operations for 2004 and 2005 was greater than $300,000. The interest on
investments for the $3.5 million for 2005 was $98,000. He questioned the need for $60,000 to be
included in the tax levy for sanitary sewer purposes.
Mr. Ness stated at the 2006 Truth-in-Taxation Public Hearing he had asked Council why the General
Fund could not be reduced by $400,000 to approximately cover the proposed 2006 levy increase. Had
that request been granted, the General Fund Reserves would still have been $400,000 higher than the
amount of 50% of the operating budget recommended for General Fund Reserves. He stated the 2007
proposed budget reflected there would be a 2007 year-end General Fund of $2.9 million (after a
transfer out of $100,000). If it was assumed the 2008 budgeted 10% more than 2007,
then the amount of 50% of the proposed operating expenses for reserves would be $2.5
million. Therefore, the General Fund reserves would be He questioned the
need for an increase in the City's property tax.
Bill thanked Staff and Council for the quality of the
He stated he appreciated the fact that the City's budgets
had tenure as a Shorewood resident. He explained he was
in property taxes that was not City related. He went on to
explain homes in the area because they could not afford to pay their
continually He stated that was un-American from his perspective; the
American dream owners to remain in their homes after retirement as long as their
health allowed it. that although he had a lucrative profession, he would not be able to
remain in his home deceased because of increasing property taxes. He asked that Council in
conjunction with other area communities band together to appeal those increases. It was important
that the City made a statement that the continual increases in property taxes must cease. He commented
that his total tax increase averaged between 10% - 15% per year. He stated the communities should
collectively appeal the current Minnesota State tax system.
Fund
tax increase.
there was no
budgeted
transfer to
$125,000 -
In summary, Mr. Ness stated because the City had $14
need to increase the property tax. He asked
revenues from licenses and permits to $25,000 -
the Sanitary Sewer Fund from the General Fund; and
$150,000. Those changes would eliminate the need for a
With regard to the transfer from the
when the City had purchased the parcel of
fund loan from the Sanitary Sewer Fund to
Sewer Fund; the repayment was being done
revenues from licenses and were
significant increase in
revenues were more
transfer out of the
56% ofthe proposed 2007
Director Burton explained
done so with an inter-
be repaid to the Sanitary
Burton then explained actual
in previous years because of the
as well severe hail storm. The 2007 budgeted
proposed 2007 budget contemplated a $100,000
would reduce the General Fund Reserves to
Mayor Love stated the City would continue to pursue avenues where economies of scale could be
achieved by partnering with other cities.
SHOREWOOD CITY COUNCIL REGULAR MEETING
December 11,2006
Page 8 of 13
Mayor Love thanked Mr. Ness for his comments. He stated the Council would have the option to transfer
funds from the General Fund Reserves in future budget years if that was deemed appropriate.
B. Approving the 2007 Budget and Approving the Property Tax Levy Collectible in
2007
Callies moved, Lizce seconded, Adoptin2 RESOLUTION NO. 06-102, "A Resolution Adopting the
2007 Budgets and Approving the 2006 Property Tax Levy Collectible in 2007."
In response to a question from
compensation plan that was approved had
C. Establishing the 2007 Pay Scale and City
Councilmember Turgeon stated she agreed with Mr. Ness's assessment
Motion passed 3/2 with Turgeon and Wellens dissenting.
Administrator Dawson explained the proposed 2007
salary ranges the City's contribution toward the
compensation plan Council approved at a July 10,2006,
employee
ma
Dawson explained that the
Callies moved, Lizce seconded, Adopting
City's Wage and Salary Range Chart for
Toward the Monthly for
and Wellens dissenting.
Resolution Revising the
Employer Contribution
passed 3/2 with Turgeon
D.
"A Resolution Authorizing
Rates
Lizce
Section
Wellells and
ORDINANCE NO. 432, "An Ordinance Amending
Stormwater Management Charges." Motion passed 3/2 with
F.
Engineer Appointment
This item was pulled from the consent agenda for discussion at Councilmember Wellens' request.
Administrator Dawson explained City Council had authorized a new, separate City Engineer position in
2004 for the 2005 budget year. Recruitment and interview processes had been conducted in early 2005
and late 2005. In both instances, employment offers had been made and accepted, but were later
withdrawn by the successful candidates. In February 2006, Council had authorized WSB & Associates be
retained on an interim basis to provide the City with engineering services four days a week until a full-
time in-house City Engineer was hired. In July 2006, Council authorized the services of Springsted, Inc.,
SHOREWOOD CITY COUNCIL REGULAR MEETING
December 11, 2006
Page 9 of 13
to assist with the recruitment effort. He stated Springsted had forwarded three candidates for
consideration in late November, and those candidates had been interviewed by Director Brown and hirn.
They had also reviewed comments about the candidates that Springsted had provided. Based on the
interviews and the comments, he and Brown recommend the appointment of James Landini to the
position of City Engineer. He and Brown were extremely impressed with Mr. Landini's experiences. Mr.
Landini also had a special interest and skills in stormwater management.
Councilmember Wellens stated if Administrator Dawson held a position of City Manager he would have
the authority to hire for a position provided the position had previouslY".:;!?~fYl approved by Council.
Because used City Administrator form, he thought it was the responsiliilliy afthe Council to do the
hiring. He expressed concern that he had not had the opportunity to rl?~i~~Mr. Landini's resume or the
other candidates' resumes. He stated he would like the opportunity;tQ;evalii~ts; the resumes. He stated he
was not confident with making a hiring decision without more inf6~ation. .
Councilmember Wellens stated he thought
Engineer until the new Council was in place.
2004 justifying the need for the position. He
candidate at the last minute
Coun2i1.i:i~!-!l?ervised the City
of the City Adh11ni~trat9r. He then
in the selediqg:sptocess other
comfortable with the
the involvement of Springsted,
Mayor Love stated under a City Administrator
Administrator but it deferred hiring decisions to the
stated based on his knowledge the City Council
than for the City Administrator position. He went on
lengthy recruitment process that had occurred, which
Administrator Dawson, and Director
the hiring of a City
the rationale prepared in
odd" to make an offer to the
was one of the initial items the current Council
and the attempt to secure a candidate was
among the Councilmembers regarding the
she agreed with Mayor Love with regard to the
a candidate. In the future, should Council deem it
in personnel selection, than Council could change the
where Council had been involved in the selection of
position. That type of involvement in day-to-day
down. She stated because Council was not involved in day-to-
to an abdication of Council responsibilities. Council and the City
responsibilities seriously.
a
decision
day decision
Administrator
Callies went on to
making an employment
full-time in-house City Engineer was urgently needed, and she supported
to the recommended candidate.
In response to a question from Councilmember Turgeon, Administrator Dawson clarified that it was not
common practice for all department heads to be involved in the interview process. He commented that
Director Nielsen had been involved in the prior interviewing process for this position as well as an
engineer. Springsted had provided quality screening of the applicants during this recruitment process.
Turgeon stated she viewed the proposed hiring of a City Engineer as an "eleventh hour speed boat". She
did not think there was any reason the decision could not be postponed until the new Council was in
place; because of the cost associated with the position she thought it only fair for the new Council to
SHOREWOOD CITY COUNCIL REGULAR MEETING
December 11, 2006
Page 10 of 13
have input into that decision. She thought it would be disrespectful to the Councilmember-elect to burden
him with the hiring of a full-time in-house City Engineer which he would have to later justify; she also
thought there was no need to move forward with hiring a candidate at this time.
Councilmember Callies stated she totally disagreed with the characterization made by Councilmember
Turgeon, and she wanted to make it very clear that the recommendation to hire a City Engineer was not a
last-minute decision. She commented she was aware that Councilmembers Turgeon and Wellens did not
support a full-time in-house City Engineer position; they had expressed their perspectives over the last
year. She stated there had been numerous discussions regarding the need position over the last
two years and three different recruitment efforts had been conducted; was time for Council
to take action on the recommendation to make an employment offer. stated if any Council were
to operate under the premise that it shouldn't make decisions may not agree with,
Council may never make a decision. That was not how Council the case with all City
staff positions, the need for this position could be revisited
Lizce moved, Callies
City Engineer per
had
In response to a question from Councilmember
been conducted over the past two weeks.
Mayor Love stated the need for a full-time in-house City
years. Council had discussed it in with discussions
services requirements, the extensive staff
stated he objected to the characterization
with the necessary justification for the
on to state he would support the
been discussed for the last 3 - 4
works services, engineering
well as future needs. He then
had provided Council
to take action. He went
James Landini to the Position of
Lizee stated she was
of the position
it was not
prudent
Turgeon and Wellens were not in support
justified over the past few years. She then stated
offer to the candidate. She went on to state it was
had discussed hiring a City Engineer for years. His concern
offer to the candidate that had been recommended.
Councilmember
there had been
Qualified candidates
would be the third time an offer had been made for the position;
accepted the previous two times, but the candidates later withdrew.
wait very long for a job offer.
Motion passed 3/2 with Turgeon and Wellens dissenting.
G. Pay Corrections for Liquor Operations Manager
This item was pulled from the consent agenda for discussion at Councilmember Turgeon's request.
In response to a question from Councilmember Turgeon, Administrator Dawson stated the suggested
amount for the pay corrections for the Liquor Operations Manager had been presented to him and he
SHOREWOOD CITY COUNCIL REGULAR MEETING
December 11, 2006
Page 11 of 13
agreed with the amount. In response to another question, Dawson stated he had not discussed
disbursement alternatives with the Manager yet. In response to another question, Dawson explained
performance pay had been paid in the year following the year it was earned.
Director Burton explained she had discussed disbursement alternatives with the Manager and they had
reached agreement on the best disbursement method.
Wellens moved, Callies seconded, Authorizing a $8,225 pay correction for 2004 and 2005 for the
Liquors Operations Manager. Motion passed 5/0.
10.
H. Revised Pay Equity Report Appointment
This item was pulled from the consent agenda for discussion at
In response to a question from Councilmember Turgeon,
opportunity to review a Pay Equity Implementation
meeting packet and Council had authorized that
cities to file a Report with the Minnesota Department of
She explained a revised report had been submitted to
DOER required Council approve and the revised
prepared.
had had the
Council
required
(DOER) three years.
review and temporary approval.
also explained how the report was
Wellens moved, Callies seconded,
and Authorizing its Submission to the
passed 5/0.
Implementation Report
Employee Relations. Motion
A.
Teal Circle, and Mallard Lane
City Project 02-02
that
passable
inch rock
The second item
relocated within
on Mallard Lane for
Change Order 3. During excavation for the watermain
and Teal Circle, there had been untimely rain events
that Class 5 aggregate could be used to maintain a
of clay in the subgrade required that the contractor use 1.5
to construct the surface for an extra cost .of approximately $22,500.
addressed a conflict with a sanitary sewer service that had to be
to allow for the installation of water services to one of the twinhomes
cost of$2,200. The total cost for Change Order 3 was $24,700.
Gurney stated in addition to Change Order 3, Staff wanted to inform Council of an increase in the
quantities included in the original contract. He explained some over-excavating and backfilling had been
anticipated along Wedgewood Drive, east of Mallard Lane. As the road sub grade was being prepared it
became apparent that the subgrade would not be able to support the new road surface. Based on the
recommendations of American Engineering Testing, Inc., the road was over-excavated and backfilled
with sand in order to provide a stable subgrade. Geotextile fabric was place throughout the project
corridor as an added safety factor. The approximate cost for that work was $150,000, and Local Road
funds would be used to pay for that cost.
SHOREWOOD CITY COUNCIL REGULAR MEETING
December 11,2006
Page 12 of 13
Turgeon moved, Callies seconded, Adopting RESOLUTION NO. 06-105, "A Resolution Approving
a Change Order 3 for the Wedgewood Drive, Teal Circle, and Mallard Lane Improvements and
Appurtenant Work, City Project No. 02-02."
In response to a question from Councilmember Wellens, Engineer Gurney clarified the additional
$150,000 in costs could be funded from the Local Road funds because it was a defective road and it was
not related to the proj ect.
Motion passed 5/0.
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
Director Brown stated Staff had notified as many
Yellowstone Trail in order to cut into the
information, it was anticipated the road would be closed
15. He stated there would be advance warning signs
Country Club Road and Lake Linden
of
Mayor Love requested an update regarding
explained the "speed display buggy" had been
week and again the beginning of this week.
had also been conducting on the
Drive. Director Brown
the later part of the previous
every three days. The SLMPD
issued for the Public Safety Facilities was
be a brief EDA meeting scheduled for
be a Council meeting scheduled immediately
would also consider authorization on that day.
Committee would consider refinancing
District had
in 2007 that
a firm to conduct the deer removal effort at the
would start this evening. He then stated the Three Rivers Park
in January 2007 in preparation for requesting a deer removal effort
B.
12. RECESS TO EXECUTIVE SESSION - CITY ADMINISTRATOR PERFORMANCE
REVIEW
This Executive Session was rescheduled to December 18, 2006, following the Shorewood EDA meeting.
SHOREWOOD CITY COUNCIL REGULAR MEETING
December 11, 2006
Page 13 of 13
13. ADJOURN
Wellens moved, Turgeon seconded, Adjourning the City Council Regular Meeting of December 11,
2006, at 8:46 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Craig W. Dawson, City Administrator/Clerk
ATTEST:
CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
MONDAY, DECEMBER 18,2006
5755 COUNTRY CLUB ROAD
CITY COUNCIL CHAMBER
Immediately Following EDA meeting
MINUTES
1. CONVENE CITY COUNCIL SPECIAL MEETING
Mayor Love called the meeting to order at 6: 18 p.m.
A. Roll Call
Present:
Mayor Love; Councilmembers Callies, Lizee
Wellens (arrived at 6:38 p.m.); Administrator
p.m.), Turgeon, and
B. Review Agenda
Without objection from the Council, Mayor Love
the;A:genda for the
2. CONSENT AGENDA - Motion to approve items on (JtlJ:lsent Agenda & Adopt Resolutions
Therein:
Mayor Love reviewed the Items on the
A. City Clerk's License
Motion
c.
B.
for
Inspection Services
3.
agreements related to Shorewood EDA Series 2007 A and
Bonds
Administrator the item. He noted the Council's prior resolution to authorize the sale
of refunding bonds public safety facility, provided that celiain minimum net savings were
achieved. Earlier in the EDA had awarded the sale of bonds and the net savings was
approximately 25 than the minimum. In accordance with the resolution for preliminary
authorization of the bonds, the Council needed to adopt a resolution approving all agreements related to
its role as lessee in the documents for the Refunding bonds.
Callies moved, Turgeon seconded, Adopting RESOLUTION NO. 06-106, "A Resolution Giving
Final Approval to Issuance fo Refunding Bonds (Series 2007 A and Series 2007B) Related to Certain
Public Safety Facilities and Agreements Related Thereto. Motion Passed 3/0.
1#2C I
CITY OF SHOREWOOD COUNCIL MEETING
December 18,2006
Page 2 of2
4. EXECUTIVE SESSION - CITY ADMINISTRATOR PERFORMANCE REVIEW
Mayor Love recessed the Council into executive session at 6:28 p.m. to discuss the City Administrator's
performance review. The City Administrator was present. Councilmember Lizee arrived at 6:33 p.m..
Councilmember Wellens arrived at 6:38 p.m. Mayor Love ended the executive session at 6:58 p.m..
5. OTHER
There was no other business.
6. ADJOURN
Wellens moved, Callies seconded, Adjourning the Special
2006, at 6:59 P.M. Motion passed 5/0.
of December 18,
RESPECTFULLY SUBMITTED,
Craig Dawson, Recorder
ATTEST:
Christine Lizce, Mayor
Craig W. Dawson,
PAYABLESAPPROVALS
For 1/08/2007 Council Meeting
Prepared bY:'71l~&:'1 ~7/~/ Date: ~J
Michelle T. Nguye , S . Accounting Clerk
Reviewed by: Date:
Bonnie Burton, Fin ce Director
Approved by: Date:
Craig, wson, City Administrator
PAYROLL APPROVALS
For 1/08/2007 Council Meeting
Reviewed by:
Bonnie Burton, Fi
Approved by:
Craig
son, City Administrator
Date:
Date:
{IJ-;J 1
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us . cityhall@ci.shorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
DATE:
January 3, 2007
FROM:
Mayor and Council Members ~
Jean Panchyshyn, Deputy Clerk W
TO:
CC:
Craig W. Dawson, City Administrator
RE:
Setting the Year 2007 Regular Council Meeting Schedule
This is a routine organizational item which requires that Council adopt a resolution setting the
Year 2007 City Council meeting schedule for the 2nd and 4th Mondays of each month. Should a
meeting fall on a holiday, Council should give sufficient notice as to the alternate meeting date.
This year, the holidays listed below fall on a regularly scheduled meeting day, and the following
alternate dates are proposed:
Holiday
May 28 - Memorial Day
November 12 - Veteran's Day
Alternate Meeting Date
Tuesday, May 29
Monday, November 5
A copy ofthe proposed resolution is attached.
it. 3;3
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.....
CITY OF SHOREWOOD
RESOLUTION NO. 07-
A RESOLUTION SETTING THE 2007 REGULAR COUNCIL MEETING
SCHEDULE FOR THE CITY OF SHOREWOOD
WHEREAS, Minnesota Statutes require that council must keep a schedule of its
regular meetings on file at its primary office;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
For the Year 2007, the Regular City Council meetings will be scheduled on the
2nd and 4th Mondays of each month and shall be held in the Council Chamber of the
Shorewood City Hall. Should a Regular City Council meeting fall on a holiday, the
Council will give sufficient notice as to the alternate date for the meeting.
For 2007, the holidays that fall on a regularly scheduled Council meeting day will
be held on the following alternate dates:
Holiday
May 28 Memorial Day
November 12 Veteran's Day
Alternate Meeting Date
Tuesday, May 29, 2007
Monday, November 5, 2007
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 8th day of January, 2007.
Christine Lizee, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
DATE:
TO:
FROM:
CC:
January 4, 2007
Mayor and City Council Member~ J1/\f\-/'
Jean Panchyshyn, Deputy Clerk '1{v . __ _
Craig W. Dawson, City Administrator/Clerk
RE:
LICENSES AND PERMIT APPROVALS
The attached list of Tree Trimmer license requests have been received at the City and reviewed for
completeness. As all license fees and requirements have been met, licenses have been issued to the
Licensees listed.
*3D
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..."
City of Shorewood - 2007 License Approvals
07-26
07-27
07-31
Rainbow Tree Co
John Duff Tree Trimming
Four Seasons Tree Service
2239 Edgewood Ave S
7295 Lee St.
32 _loth Ave. So. Ste. 213
St. Louis Park, MN
Loretto, MN
Hopkins, MN
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years · 1956 - 2006
MEMORANDUM
Date:
To:
From:
Re:
January 4,2007
Honorable Mayor and City Council Members /1 _ .
Bonnie Burton, Finance Director/Treasurer ~
AuthOlizing Signatories for the City's Bank Accounts
Background
Recent changes in the Mayor's position require the approval of a Corporate Authorization
Resolution, which appoints authorized signers on the City accounts at Beacon Bank.
Checks issued by the City require two (2) signatures, one of which has to be the Mayor's.
City Council Action
It is recommended that the following individuals be named as authorized signers by the
City Council. This motion requires a simple majority vote.
Christine Lizee, Mayor
Craig W. Dawson, City Administrator-Clerk
Bonnie BUlton, Finance Director/Treasurer
Jean Panchyshyn, Deputy City Clerk
Please advise if you have questions or if I can be of fUlther assistance.
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CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
FOR EXCELSIOR COVENANT CHURCH
WHEREAS, Excelsior Covenant Church (Applicant) is the owner of real property
located at 19955 Excelsior Boulevard in the City of Shorewood, County of Hennepin, State of
Minnesota, legally described on Exhibit A, attached; and
WHEREAS, the Applicant has applied for a conditional use permit to expand the
existing church facility on the property; and
WHEREAS, the Applicant's request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated 29
November 2006, which memorandum is on file at City Hall; and
WHEREAS, the Applicant's request was reviewed by the City Engineer, and his
recommendations were duly set forth in a memorandum to the Planning Director dated 28
November 2006, which memorandum is on file at City Hall; and
WHEREAS, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at its regular meeting on 5 December 2006, the minutes of
which meeting are on file at City Hall; and
WHEREAS, the Applicant's request for a conditional use permit was considered by the
City Council at its regular meeting on II December 2006, at which time the Planner's
memorandum, the City Engineer's memorandum and the minutes of the Planning Commission
were reviewed and comments were heard by the Council from the City staff.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as
follows:
FINDINGS OF FACT
I. The Subject Property is located in an R-2A Single and Two-Family Residential
zoning district.
2. The subject property contains approximately 7.26 acres of land.
3. The existing church building contains 32,058 square feet of area
4. The church property is served by a single access drive on Excelsior Boulevard.
5. The church property is characterized as relatively level except for a large knoll on
the north side of the site, a significant depression on the south side, abutting the highway, and a
wetland basin that extends onto the west side of the site.
6. The upper level of the proposed addition will be used as a multipurpose activity
center and the lower level will be used for classrooms. The total floor area of the addition will
amount to 21,093 square feet.
7. A second phase addition of 4418 square feet of floor area is proposed to include a
remodeled narthex and meeting space.
CONCLUSIONS
1. That the Applicant's plans satisfy the conditions imposed by Section 1201.11
Subd. 4.b. of the City Code.
2. That based on the foregoing, the City Council hereby grants the Applicant's
request for a conditional use permit subject to the following:
a. The site shall be developed based upon the Proposed Site Plan shown on Exhibit
B, attached hereto and made a part hereof. Note: This approval does not include
the future classroom addition on the north side of the building.
b. Except as modified herein, approval of the Conditional Use Permit is subject to
the recommendations contained in the Planning Director's memorandum, dated 29
November 2006, and the City Engineer's memorandum, dated 28 November
2006, both of which are on file at the Shorewood City Hall.
c. The site shall be landscaped according to plans and specifications to be approved
by the Shorewood Zoning Administrator.
d. Prior to issuance of a building permit, the Applicant must provide a cost estimate
for the required landscaping improvements, and provide a 150 percent letter of
credit for two full growing seasons. Also, before any site work begins,
construction limits and erosion control barriers shall be erected to preserve
existing trees.
e. With the exception of landscaping, all required improvements, including parking
lot curbing, surfacing and striping, must be completed prior to occupancy of the
new building.
g. Mechanical equipment to be located at the northeast corner of the new addition
shall be screened from view of surrounding residential properties and shall be
tested for compliance with Minnesota Pollution Control Agency noise standards
prior to issuance of a certificate of occupancy for the new addition.
h. As part of the building permit for the new addition, the Applicant shall pay a
water connection charge in the amount of$15,000. Upon completion of the water
main extending across the north side of the site, and upon receipt of invoices for
the cost of water main extension, the Applicant shall be entitled to a refund of
water connection charges, not to exceed $15,000.
-2-
1. The Applicant has agreed to convey an easement through its property for the water
line that will loop through the site, in exchange for which, the City has agreed to
operate and maintain said water line, with the exception of the individual service
stub serving the church. The Applicant shall provide a legal description of the
water line alignment, from which the City shall prepare the easement documents.
J. Except for minimal security lighting and eventual steeple lighting, all lights on the
property shall be programmed to shut offby 10:00 P.M.
k. If a permit for the second phase addition has not been obtained by 8 January 2012
the addition shall be processed as a separate conditional use permit.
l. All signage shall comply with Section 1201.03 Subd. 11 of the City Code.
m. As part of the application for a building permit, the Applicant shall submit a
complete and up-to-date certificate of survey for the property.
3. That the City Clerk is hereby authorized and directed to provide a certified copy
of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of
January, 2007.
CHRISTINE LIZEE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
-3-
Excelsior Covenant Church - Lee:al Description:
That part of Lots 29 and 30 of Auditor's Subdivision No. 141, lying West of a line running from
a point on the southerly line of Lot 30 distant 618.2 feet northeasterly from the southwest corner
of Lot 30 to a point in the center of Minneapolis and Glencoe Road distant 560.4 feet Easterly
along said centerline from the west line of the Southeast Quarter of Section 25, Township 117,
Range 23. Except that part platted as The Seasons, Hennepin County, Minnesota, also except
highway.
Exhibit A
-4-
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING A DEVELOPMENT STAGE PLAN
AND PRELIMINARY PLAT FOR BOWMAN ADDITION P.U.D.
WHEREAS, Richard Bowman is the owner of certain real properties located in the
Cities of Shorewood and Deephaven, County of Hennepin, legally described in Exhibit A,
attached hereto and made a part hereof; and
WHEREAS, Mark Kawell (Applicant) has, on behalf of Richard Bowman, applied
to the City for approval of a Development Stage Plan and preliminary plat for the
construction of a residential planned unit development known as Bowman Addition
P.U.D., containing four (4) single-family lots on approximately 10.6 acres ofland which
straddles the ShorewoodlDeephaven municipal boundary; and
WHEREAS, the Applicant's request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated
4 December 2006, which memorandum is on file at City Hall; and
WHEREAS, the Applicant's request was reviewed by the City Engineer, and his
recommendations were duly set forth in a memorandum to the Planning Director dated 30
November 2006, which memorandum is on file at City Hall; and
WHEREAS, the Planning Commission at its regular meeting of 5 December 2006
recommended approval of a Development Stage Plan and preliminary plat for the Bowman
Addition P.U.D., subject to conditions; and
WHEREAS, the Applicant's request was considered by the City Council at its
regular meeting of 8 January 2007 at which time the City Planner's memorandum, the City
Engineer's memorandum and the minutes of the Planning Commission were reviewed and
comments were heard by the City Council from the Applicant and City staff; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. The Applicants' request for approval of a Development Stage Plan and
preliminary plat for the Bowman Addition P.U.D. is subject to the following
conditions:
(a) Approval of the plan shown on Exhibit B, attached hereto and made
a part hereof, is subject to the conditions contained in Shorewood
Resolution No. 06-093 attached hereto as Exhibit C and made a part hereof,
except as modified herein.
(b) The Applicant must comply with the recommendations contained in
the Planning Director's memorandum, dated 4 December 2006, on file at
the Shorewood City Hall.
(c) The Applicant must comply with the recommendations contained in
the City Engineer's memorandum, dated 30 November 2006, on file at the
Shorewood City Hall.
(c) Per the request ofthe City of Deephaven, the private road and
common driveway serving the property shall be connected to form a single,
looped private road. The applicant's attorney shall prepare easement and
maintenance agreements for the private road. Protective covenants shall be
prepared clearly stating that the road is private and shall not be taken over
by the City of Shorewood.
(d) The sanitary sewer and water mains shall be privately owned and
maintained by a homeowner's association ofthe residents within the plat.
(e) Approval is subject to the review and approval of the City of
Deephaven.
2. Approyal of the Development Stage Plan is not intended, nor does it act to
grant approval of a Final Stage Plan which are required pursuant to Section 1201.25
Subd. 6.(d) of the Shorewood City Code.
CONCLUSION
The application of Mark Kawell for approval of the Development Stage Plan and
preliminary plat for the Bowman Addition P.U.D. as set forth above is hereby
approved.
2
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th
day of January 2007.
CHRISTINE LIZEE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
3
(INSERT LEGAL DESCRIPTION - EXHIBIT A)
4
(INSERT DEVELOPMENT STAGE PLAN - EXHIBIT
B)
5
(INSERT RESOLUTION 06-093 - EXHIBIT C)
6
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
DATE:
January 3, 2007
TO:
Mayor and Council Members
FROM:
Craig W. Dawson, City Administrator/Clerk
RE:
Making Appointments to Certain Offices and Positions within the City of
Shorewood for the Year 2007
This item requires Council make a motion to adopt a resolution making the Year 2007
appointments to certain offices and positions within the city. Attached is a Draft Resolution
making Year 2007 appointments.
The following identifies the Year 2006 appointments:
Acting Mayor: Christine Lizee
Council Representatives to:
a. Park Commission Liaison:
January - June 2006
July - December 2006
b. Planning Commission Liaison
January - June 2006
July - December 2006
Christine Lizee
Martin Wellens
Paula Callies
Laura Turgeon
c. Liquor Stores Committee: Martin Wellens & Paula Callies
d. Minnehaha Creek Watershed District Liaison: Paula Callies
e. Riley Purgatory Bluff Creek Watershed District Liaison: Paula Callies
f. Lake Minnetonka Cable Commission: Martin Wellens
g. Association of Metro Municipalities: Laura Turgeon
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#9A
January 3, 2007
Page Two
h. Alternate Association of Metro Municipalities: Craig Dawson
1. Coordinating Committee South Lake Minnetonka Police
Department: Mayor
J. Alternate to Mayor on Coordinating Committee South Lake
Minnetonka Police Department: Acting Mayor
k. Excelsior Fire District Board Member: Woody Love
l. Alternate Excelsior Fire District Board Member: Martin Wellens
City Attorney: Tim Keane, Leonard, Street and Deinard
City Prosecutor: Ken Potts
Emergency Preparedness Director: SLMPD Police Chief Bryan Litsey
Official Depositories: Beacon Bank, 4M Fund & other Depositories as necessary
Official Newspaper: Sun Sailor. Notices may also be published in the Laker.
Weed Inspector: Mayor
Assistant Weed Inspector: Joe Lugowski
2. That the Blanket Bond (Official Bonds) is approved.
CITY OF SHOREWOOD
RESOLUTION NO. 07-
A RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES
AND POSITIONS WITHIN THE CITY OF SHOREWOOD
FOR THE YEAR 2007
WHEREAS, it has been the policy of the Shorewood City Council to make annual
appointments to fill certain offices and positions within the City government at the beginning of
each year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
I. That the following persons are appointed to the following offices and positions
until the 2007 City Council organizational meeting:
Acting Mayor:
Council Representatives to:
a. Park Commission Liaison:
January - June 2007
July December 2007
b. Planning Commission Liaison
January - June 2007
July - December 2007
c. Liquor Stores Committee: &
d. Minnehaha Creek Watershed District Liaison:
e. Riley Purgatory Bluff Creek Watershed District Liaison:
f. Lake Minnetonka Cable Commission:
g. Association of Metro Municipalities:
h. Alternate Association of Metro Municipalities:
1. Coordinating Committee South Lake Minnetonka Police
Department: Mayor
J. Alternate to Mayor on Coordinating Committee South Lake
Minnetonka Police Department: Acting Mayor
k. Excelsior Fire District Board Member:
1. Alternate Excelsior Fire District Board Member:
City Attorney: Tim Keane, Leonard, Street and Deinard
City Prosecutor: Ken Potts
Emergency Preparedness Director: SLMPD Police Chief Brvan Litsey
Official Depositories: Beacon Bank, 4M Fund & other Depositories as necessary
Official Newspaper: Sun Sailor. Notices may also be published in the Laker.
Weed Inspector: Mayor
Assistant Weed Inspector: Joe Lugowski
2. That the Blanket Bond (Official Bonds) is approved.
3. That such appointments shall take effect on the date hereof and shall continue for the
remainder of the year or until such time as a successor is appointed by the City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th
day of January, 2007.
ATTEST:
Christine Lizee, Mayor
Craig W. Dawson, City Administrator/Clerk
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us . cityhall@ci.shorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
FROM:
Mayor and City Council
Craig Dawson, City Administrator
Steve Gurney, City Engineep
January 8, 2007
TO:
DATE:
RE:
Approve Plans, Specifications and Estimate and Authorize Advertisement of Bids
Chanhassen / W oodhaven Well Interconnection Project
Attachment 1 is excerpts of the plans, specifications, and engineers estimate for the Chanhassen /
Woodhaven Well Interconnection Project.
You may recall that this project was previously authorized by Council at their July 24, 2006 meeting
and a bid opening was held on August 23,2006. The apparent low bidder, AB Environmental,
subsequently failed to provide the paperwork necessary to execute a contract. Because ofthe
contractor's unresponsiveness, Council rescinded the award of contract on September 25,2006, as
recommended by Staff. The revised estimate, based on the previous bids received, is approximately
$195,000. The project will be funded with Water Revenue Bonds.
This project was originally initiated by the city for a number of reasons. The existing Woodhaven
system is served by the W oodhaven well. The well house and controls have reached the end of their
service life. Even if the existing system were completely reconstructed, it is not anticipated that the
new system would provide adequate fire flow protection. Extension of the system within the boundary
of Shorewood, and connection to another system, is not feasible due to the length of the project and
costs associated with such a project.
An agreement has been reached that allows us to connect the W oodhaven system with the City of
Chanhassen's water system. This connection will provide adequate fire protection within the
W oodhaven system.
Once the interconnection is operational, the existing well house can be demolished. This will be
accomplished under separate contract. It is anticipated that the demolition costs will be $20,000 to
$40,000, depending on the materials present in the well house.
Recommendation
Staff is recommending approval of resolution that approves the plans, specifications, and engineer's
estimate and authorizes advertisement of bids (see Attachment 2.) A resolution is included for your
consideration.
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Attachment # 1
APPLE ROAD WATERMIAN CONNECTION
TO THE CITY OF CHANHASSEN SYSTEM
SHOREWOOD, MINNESOTA
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APPLE ROAD WATERMIAN CONNECTION
TO THE CITY OF CHANHASSEN SYSTEM
SHOREWOOD, MINNESOTA
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I Description i I
Item Unit I Quantity I Unit Cost Extended Cost
1__- I I ----
I I
1 Mobilization LUMP SUM I 1 $9,000.00 $9,000
-- I
2 Clearing EACH I 2 $350.00 $700
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3 Grubbing .. EAC~ ;::= $350.00 $700
----.--. !
4 Remove Watermain I UN F~ 130 $14.00 I $1,820
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5 ! Remove Bituminous Pavement SQ YD 780 $6.00 i $4,680
---_.- I I i
Isawing Bit~mlnous Pavement (Full Depth) , UN FT 505 $5.00 $2,525
6 I I
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7 Salvage and Reinstall Sign I EACH 3 I $200.00 I $600
-~----- - L_.,
8 Salvage and Reinstall Mailbox EACH ~50.00 I $500
-- - I I i
Common Excavation CUYD 110 $20.00 i $2,200
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9 Select Granular Borrow (LV) CUYD ! 625 I $21.00 i $13,125
---~---~ ---.-- I .. I
10 1 Geotextile Fabric Type V SQYD i 860 I $4.00 i $3,440
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11 iAggregate Base Class 5 TON 500 $27.00 I $13,500
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12 Type LV 3 Wearing Course Mixture TON 100 $120.00 $12,000
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13 Type LV 3 Non-wearing Course Mixture i TON 120 $100.00 $12,000
------ ! n, --
14 Bituminous Material for Tack I.. GALLON 45 $2.50 $113
-----_..,- n..
15 Granular Foundation and/or Bedding I ~~:: YD 170 $40.00 $6,800
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16 Steel Sheet Pile __ _.. _ LUMP ~~ 1 $8,000.00 $8,000
17 ! Pressure Reducing Valve & Water Meter LUMP SUM I 1 $45,000,00 $45,000
IAssemblies (Incl Manholes) - - -~~,-
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18 EACH 5 i $1,500.00 $7,500
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19 Hydrant Assembly I EACH 1 $3,200.00 I $3,200
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20 11" Corporation Stop EACH 2 $130.00 $260
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21 16" Gate Valve and Box EACH 1 $1,000.00 ! $1,000
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EACH 2 $1,500.00 I $3,000
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24 1" Curb Stop and Box EACH 2 $225.00 $450
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25 1" Type K Copper Pipe I LF 60 $30.00 $1,800
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26 6" DIP Watermain Class 52 LF I 10 $40.00 $400
18':"~IP Watermain Class 52 on, nnl- _ _.m I
27 I LF 364 $45.00 I $16,380
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28 i Ductile Ir~n Fittings POUND 860 $4.00 I $3,440
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29 Traffic Control LUMP SUM 1 $5,000.00 I $5,000
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30 Silt Fence, Type Heavy Duty (Orange) UN FT 600 $3.00 i $1,800
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Inlet Protection EACH 4 $250.00 I $1,000
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32 Sodding, Type Lawn SQYD 350 $5.00 I $1,750
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33 Seeding SQYD 990 $12.00 i $11,880
Total $195,563
Engineer's Estimate
City of Shorelvood, MN
Challhassell / Woodhavell Well 111tercOIlIlectioll
WSB Project No. 1074-49
ADVERTISEMENT FOR BIDS
CHANHASSEN/WOODHAVEN WELL INTERCONNECTION PROJECT
(ON APPLE ROAD BETWEEN KNOB HILL LANE AND STRATFORD PLACE)
CITY PROJECT NO. 05-11
FOR THE CITY OF SHOREWOOD
HENNEPIN COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Shorewood at the office of the
City Clerk until 10:00 a.m., February 7,2007, at Shorewood City Hall, 5755 Country Club Road,
Shorewood, Minnesota 55331, and will be publicly opened and read at said time and place by
representatives of the City of Shorewood. Said proposals for the furnishing of all labor and materials for
the construction, complete in-place, of the following approximate quantities:
400 LF
1 LS
600 SY
400 CY
280 TON
255 TON
600 SY
8" DIP CL 52 Water Main
Pressure Reducing Valve and Vault
Bituminous Pavement Removal
Select Granular Borrow
Aggregate Base Class 5
Bituminous Paving
Sodding
The bids must be submitted on the Proposal Forms provided in accordance with the Contract Documents,
Plans, and Project Manual as prepared by WSB & Associates, Inc., 701 Xenia Avenue South, Suite 300,
Minneapolis, MN 55416, which are on file with the City Clerk of Shorewood and may be seen at the office
of the Consulting Engineers or at the office of the City Clerk.
Copies of Proposal Forms and the Plans and Project Manual for use by contractors submitting a bid may
be obtained from the Consulting Engineers, WSB & Associates, Inc., 701 Xenia Avenue South, Suite 300,
Minneapolis, MN 55416, upon deposit of Forty Dollars ($40.00) (non-refundable) per set.
No bids will be considered unless sealed and filed with the City Clerk of Shorewood and accompanied by
a cash deposit, cashier's check, or certified check, or bid bond made payable to the City of Shorewood for
five percent (5%) of the amount bid, to be forfeited as liquidated damages in the event that the bid be
accepted and the bidder fail to enter promptly into a written contract and furnish the required bond.
No bids may be withdrawn for a period of sixty (60) days from the date of opening of bids. The City of
Shorewood reserves the right to reject any or all bids.
DATED: January 8, 2007
BY ORDER OF THE CITY COUNCIL
s/s
CraiQ Dawson
City Clerk
Shorewood, MN
PUBLISHED IN THE: Sun Sailor Newspaper:
Construction Bulletin:
January 11, 2007 and January 18, 2007
January 15, 2007 and January 22, 2007
CHANHASSENIWOODHAVEN WELL
INTERCONNECTION PROJECT
(ON APPLE ROAD BETWEEN KNOB HILL LANE
AND STRATFORD PLACE)
CITY OF SHOREWOOD PROJECT NO. 05-11
WSB PROJECT NO. 1074-49
Attachment #2
CITY OF SHOREWOOD
RESOLUTION NO. 07-
A RESOLUTION APPROVING PLANS, SPECIFICATIONS AND ESTIMATES
AND AUTHORIZING ADVERTISEMENT FOR BIDS ON THE CHANHASSEN
INTERCONNECTION/WOODHA VEN WELL PROJECT,
CITY PROJECT NO. 05-11
WHEREAS, pursuant to a motion made by the City Council June 12, 2006,
Plans, Specifications and Estimates for the design phase of City Project 05-11 were
prepared.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
1. Plans, Specifications and Estimates were prepared by WSB & Associates,
Inc., engineer for such improvement pursuant to Council action on June
12,2006. Said plans, specifications and estimates are hereby approved and
shall be filed with the City Clerk.
2. The City Clerk shall prepare and cause to be inserted in the official paper
and in Construction Bulletin an advertisement for bids, attached hereto as
Exhibit A, upon the making of such improvement under such approved
plans and specifications. The advertisement shall be published for 2
weeks, shall specify the work to be done, shall state that bids will be
opened and considered by the Council at 10:00 a.m. on February 7,2007,
in the City Hall Council Chambers, and that no bids will be considered
unless sealed and filed with the Clerk and accompanied by a cash deposit,
cashier's check bid bond, or certified check payable to the Clerk for 5
percent of the amount of each bid.
ADOPTED BY WE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 8th day of January, 2007.
ATTEST:
Christine Lizee, Mayor
Craig W. Dawson, City Administrator/Clerk
MEMORANDUM
TO:
FROM:
DATE:
RE:
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
Celebrating 50 Years · 1956 - 2006
Mayor and City Council
Larry Brown, Director of Public Works
January 8, 2007
Setting Date for Public Infonnation Meeting - Wedgwood Drive, Mallard
Lane and Teal Circle Reconstruction Project
Construction for the Wedgwood Drive, Mallard Lane and Teal Circle Reconstruction
project has been completed, with the exceptions of placement of the topsoil, sod and wear
course. These items will occur in the May/June timeframe of 2007.
Councilmemeber Turgeon has suggested that it may be appropriate to conduct a post
construction neighborhood meeting with the residents of the project. This meeting would
provide an opportunity for residents within the project area to voice concerns about
impacts that may have occurred during construction, the construction process or items
that have not been resolved.
Staff has reviewed the calendar of events, and has determined that the dates of Thursday,
January 18th or Tuesday, January 30th, are available. Staff is recommending that the later
date be used, as it provides time for notices to be mailed, and provide residents adequate
lead time with their schedules.
Recommendation
Staff is recommending that the public information meeting for the Wedgewood Drive,
Mallard Lane, and Teal Circle, be conducted on Tuesday, January 30th, at 7:00 p.m., at
the Shorewood City Hall.
!Iff};
f}- '1l PRINTED ON RECYCLED PAPER
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January 8,2006
Text for Motion offered by Richard Woodruff to City Council. City of Shore wood. .MN
on this date.
Background: The City Council should have the tools it needs to ensure adequate
oversigh1 of spending and adherence to budgets. One of these tools is timely reporting by
City Staff on actual expenditures vs. budget.
A Motion is made to direct Staff to present to Council at the second regularly scheduled
Council meeting of each month the foJlo'Wing information:
- Line item detail~ consistent with the departments and line items in the 2007 budget,
showing spending by budgeted department vs. budget for the month (accrual-basis
accounting)
- Line item detail, consistent with the departments and line items in the 2007 budget,
showing spending by budgeted department V8. budget for1he year-ta-date (accrual-basis
accounting). including a graphical presentation of the total spending VB. budget year-to-
date
- Line item detail and graphical presentation of actual year-to-date spending vs. budget
for the combined General Fund budget and for each special fund budget included in the
City's overal1 2007 budget package.
The initial presentation on ofws infonnation shall cover the month of January, 2007;
December, 2006 and 2006 year-end and shaH occur at the second February Council
meeting
So Moved: ~
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January 8, 2007
Text for Motion offered by Richard Woodruff to City CounciL City of ShorewoocL :rvI:N"
on this date
Background: The City Council desires to have direct approval for, and control over, City
expenditures in calendar year 2007 which, in the aggregate over the calendar year, consist
of amounts in excess of 95% of amounts budgeted for 2007.
A Iv1otion is made to direct Staff to limit its monthly and yearwto-date spending for all
aspects of City operations to 95% of the 2007 budgeted amounts unless specific approval,
in advance, is secured from the City Council.
Approval of expenditures in excess of 95% shall be sought from Council through Staff
presenting to Council a detailed plan for such expenditures including: a cost-benefit
analysis and evidence that such expenditures are in support of specific goals and
objectives listed in the 2007 City's prioritized Work Plan for 2007. Presentations shall be
at regularly or specially-scheduled Council meetings.
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