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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JULY 9, 2001
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00P.M.
AGENDA
* Council Photo will be taken at 6:30 p.m. *
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love_
Garfunkel
Lizee
Zerby _
Turgeon _
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes June 25, 2001 (Att.-#2A Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
A. A Motion Approving the Verified Claims List (Att.-#3A Claims List)
B. Authorizing No-Parking Zone on St. Albans Bay Road (Att.-#3B Public Works Director's
memorandum, Proposed Resolution,)
4. PRESENTATIONS
A. Quarterly Report from LMCD representative, Tom Skramstad (Att.-#4A Report)
5. MATTERS FROM THE FLOOR (No Council action will be taken.)
6. PARKS
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CITY COUNCIL AGENDA - July 9, 2001
Page 2 of 2
7. PLANNING - Report by Representative
A. Cub Foods - Comprehensive Plan Amendment, Rezoning, Conditional Use Permits,
Variances, Preliminary Plat, Right-of-Way Vacation (Att. #7A Planning Commission
Findings of Fact, Planning Director's memorandum, Engineer's memorandum, Resident
Correspondence )(See separate packet)
Applicant: Shorewood Village Shopping Center, Inc.
Location: 23680 State Highway 7 (Shorewood Village Center)
B. Petition from Residents for a Street Name Change for Highland Circle (Att. #7B
Planning Director's memorandum, Draft Ordinance)
8. GENERAL
A. Appeal Notice to Remove (Att. #8A Planning Director's memorandum, City Attorney's
memorandum)
Appellant: Rodney Wilson
Location: 20820 Idlewild Path
9. ENGINEERINGIPUBLIC WORKS
A. Update on Glen Road Area Drainage (Att.-#9A Public Works Director's memorandum)
B. Update on Barricades on Reutiman Lane in Freeman Park
C. Authorization for Expenditure of Funds for Trunk Highways 7/41 Construction Project
(Att.-#9C Public Works Director's memorandum)
D. Work Plan for Lake Linden Drive
10. REPORTS
A. Administrator & Staff
1. Gideon Glen
2. Skate Park
3. Eddy Station
4. County Road 19 Intersection
B. Mayor & City Council
1. Process for City Administrator Performance Review (Att.-#lOB 1)
11. ADJOURN
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CITY OF
SHOREWOOD
5755 cO~~J%~~~~~.~~:? SH<?RhEWOOD, MINNE~OTA 55?31-8927. (952) 474-3236
WWw.cl.sOrewood.mn.us.cltYhall@cl.shorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 9 July 2001
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At 6:30 p.m., Council will gather for a photo by Bob Richards Photography
A Council Work Session meeting will be held at 8:30 p.m. or immediately following the
Regular Council Meeting
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: This Resolution establishes a No Parking zone on the public portion of
St. Albans Bay Circle. Staff is recommending approval.
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Agenda Item #7 A: Representatives of CUB Foods have proposed to demolish a portion of
Driskill's SuperValu and build a CUB Foods store on the west end of the Shorewood Shopping
Center. The request involves numerous zoning actions; they are listed in the staff report for this
item. After a very lengthy public hearing on the matter, the Planning Commission voted
unanimously to recommend denial of all aspects of the application. The Commission's findings
are enclosed for your review. The Council should direct staff to prepare a resolution either
approving or denying the application. Approval would require a four-fifths vote by the Council.
Councilmember Garfunkel has recused himself from this matter.
Agenda Item #7B: Residents of Highland Circle on Enchanted Island have requested that
their street name be changed to Enchanted Cove. If Council approves, the attached Code
amendment will be forwarded all appropriate departments and agencies. The street signs will
take between four and six weeks to be delivered. Council approval requires a simple majority
vote.
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~J PRINTED ON RECYCLED PAPER
Agenda Item #8A: Mr. Rodney Wilson has appealed a Notice to Remove for violations of the
Shorewood City Code. He does not appear to deny that his property at 20820 Idlewild Path is in
violation. Rather, he believes the City is discriminating against him and harassing him. Despite
his inaccurate accusations, staff recommends giving him five more days to resolve the remaining
violations, after which the Public Works Department should correct the violations and bill the
property owner for any expenses incurred by the City. Approval of an extension requires a
simple majority vote by the Council.
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Executive Summary - City Council Meeting of 9 July, 2001
Page 2 of 2
Agenda Item #9A: On April 23rd, 2001, Mr. Joe Lugowski of 24710 Glen Road, and Mr. and
Ms. Brandon of 24735 Glen Road appeared before the City Council to discuss drainage issues
within the Glen Road neighborhood. Mr. Lugowski has requested that the City of Shorewood
take over ownership and perpetual maintenance of a private drain tile, as it adversely affects his
property.
If the City were to take over ownership of this draintile, it would assume the liability of a system
that appears to be inadequate. In addition, this policy change would need to be applied
uniformly for other drain tile systems within the City. Staff is recommending that the request for
the City to take ownership and ongoing maintenance of the private drain-tile system along Glen
Road be declined since such action would add undue liability for the City, and is a change in
policy that has major city-wide implications.
Agenda Item #9B: On May 14th, the City Council ordered that permanent barricades be
installed on Reutiman Lane in Freeman Park. Since that time, several sports organizations have
voiced concerns regarding accessibility for emergency vehicles between the north and south end
of Freeman Park. Staff is recommending that design for emergency access on Reutiman Lane
adjacent ball field 3 be incorporated into the design of the South Access Closure of Freeman
Park and Parking Lot. If found acceptable, the current barricades will remain until the South
Access to Tmnk Highway 7 is closed.
Agenda Item #9C: On May 29th, 2001, the City Council adopted Resolution 01-030 which
authorized the Mayor and City Administrator to enter into the Cooperative Agreement 81025
with Minnesota Department of Transportation (Mn/DOT) for the constmction of Tmnk Highway
7 and 41.
The bid opening for the project was conducted on June 13th. Attachment 1 is the bid tabulation
for the project. The low bid was provided by Hardrives, Inc. in the amount of $2,477,897.48, as
compared to the estimated construction cost of $1,802,176.80. This is a 37.5 percent increase in
total project cost. Shorewood's portion of the project amounts to $413,406.21, as compared to
the preliminary estimates of $327,401.08. As originally planned, the City of Shorewood will be
utilizing Municipal State Aid Funds for its participation in the project.
Agenda Item #9D: This item is to be removed from the City Council agenda.
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JUNE 25, 2001
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
l)\\~fl
Mayor Love convened the meeting at 7:02 P.M.
A.
Roll Call
Present:
Mayor Love; Councilmembers Garfunkel, and Lizee, and Administrator Dawson;
Attorney Keane
Absent:
Councilmembers Turgeon and Zerby; Engineer Brown; Finance Director Burton; and
Planning Director Nielsen
B.
Review Agenda
Mayor Love reviewed the Agenda for the evening. Administrator Dawson requested Item 8F be removed
from this Agenda and placed on the July 9, 2001, Regular City Council Meeting Agenda.
Lizee moved, Garfunkel seconded, approving the Agenda as amended. Motion passed 3/0.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes for June 11,2001
Garfunkel moved, Lizee seconded, approving the City Council Regular Meeting Minutes of June
11, 2001, as amended on Page 9, immediately following the last paragraph, add "Lizee commented
the Council, Commissions, and Staff had been approached by various members of South Tonka
Little League on numerous occasions regarding diverse issues. Lizee recommended that Tichy, as
South Tonka Little League President, be the contact for future communication. Tichy agreed."
And on Page 11, Item HA2, Paragraph 2, change "accomplishing the huge burden or' to
"accomplishing the huge task of." Motion passed 3/0.
Attorney Keane arrived at 7:04 P.M.
3. CONSENT AGENDA
Lizee moved, Garfunkel seconded, approving the Motions contained on the Consent Agenda and
Adopting the Resolutions Therein:
A. Verified Claims List
B. Authorization to Advertise for two Assistant Liquor Store Manager positions
C. RESOLUTION NO. 01-036, "A Resolution Denying an Appeal by James Russell
Regarding an Interpretation of the Zoning Code."
Motion passed 3/0.
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CITY COUNCIL MEETING MINUTES
June 25, 2001
Page 2 of 5
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4. MATTERS FROM THE FLOOR
There were no matters presented from the floor this evening.
5. PARKS
A. Report on Park Commission Meeting Held June 12, 2001
Commissioner Puzak reported on the Park Commission Meeting held June 12, 2001 (as detailed in the
minutes of that meeting).
Mayor Love commented he liked the idea and good thoughts providing the impetus for the Buy-A-Brick
Program. He also stated he was impressed with the enthusiasm of the Park Commission and Park
Foundation in supporting this program.
Commissioner Puzak commented there would be a Grand Opening for the Skate Park on July 14, 2001.
More information would be shared as available regarding specifics of this event. He further noted this
park had been through the approval process of five cities and two Park Commissions and had not received .
a single negative vote. He believed this symbolized the unanimous cooperation between all voting
officials in these cities and thought it to be quite nice. In addition, Mayor Love stated he believed these
efforts to be one of the most inspiring moments witnessed between the five cities working together.
Commissioner Puzak stated he noted it had been fun to see the communities work through these issues
with resounding support.
B. Naming of the South Shore Community Park
Lizee moved, Garfunkel seconded, approving RESOLUTION NO. 01-037, "A Resolution Naming
the South Shore Community Park." Motion passed 3/0.
6. PLANNING - Report by Representative
Commissioner Gagne reported on the matters considered and actions taken at the June 16,2001, Planning
Commission Meeting (as detailed in the minutes of that meeting). He thanked Councilmember Garfunkel .
for his efforts and time spent as Council Liaison for the past few months.
7. GENERAL
Administrator Dawson reported there was nothing further to repOlt at this time.
8. ENGINEERINGIPUBLIC WORKS
A. Report on Barricades at Freeman Park
Administrator Dawson stated this report would be available at the July 9, 2001, Regular City Council
Meeting as Engineer Brown was not available this evening for comment.
B. Update on Shorewood Pond Subdivision
Administrator Dawson reported the City had conversations with Mr. Bill Gleason, developer of the
Shorewood Pond Subdivision, since the June 11,2001, City Council meeting. Mr. Gleason had requested
CITY COUNCIL MEETING MINUTES
June 25, 2001
Page 3 of 5
that a reduction in his letter-of-credit be considered as work had been completed and Mr. Gleason's
engineer had provided cost data pertinent to the work completed. Administrator Dawson noted progress
had been made, and silt fencing was placed more effectively. Further, he noted, it seemed as though
better management of the construction site had been achieved.
Mayor Love stated he had toured the site the previous night and had seen vast improvements to the site.
Mr. Gleason was present and addressed Council. He stated Engineer Brown had walked the project on
June 22, 2001, with noted improvements. He further stated all work, except Item 2 on Page 3 regarding
preparation, placement, and seeding of top soil had been completed, per instructions in a letter
demonstrating written ten-day notice for default of contract, dated May 22, 2001.
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Mr. Gleason also explained he thought drawing upon and taking a letter-of-credit were two different
matters. He had supplied estimates from Mr. Fran Hagen, of Westwood Professional Services, for
Engineer Brown to review regarding the completed work on the site. He had alerted crews to deficiencies
on site and had worked hard to bring matters into compliance. As a result, he was requesting his letter-of-
credit be returned for work completed.
Attorney Keane commented that assuming all matters were compliant per Staff directions, the letter of
credit could be adjusted and returned for work completed. A substitute letter-of-credit would need to be
given by the developer to the City.
Mayor Love stated the work still needed to be inspected and verified by City staff, and he suggested
leaving the conclusion regarding the letter of credit to Staff.
Lizee moved, Garfunkel seconded, authorizing Staff to make appropriate reductions regarding the
letter-of-credit for Sylvia Development, LP, in amounts and at times as determined by Staff.
Motion passed 3/0.
C. Lake Linden Drive
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Administrator Dawson briefly reported on the history of concerns regarding Lake Linden Drive. He
reported the Planning Commission had suggested an Open House style meeting be conducted to receive
additional feedback from residents of the area. Council concurred with this idea, and directed Staff to
pursue this as part of a Planning Commission meeting in the near future.
D. Request from Residents for No Boat Trailer Parking on Merry Lane
Administrator Dawson repOlted residents of Merry Lane had requested parking restrictions for that street
to alleviate problems associated with overflow boat trailer parking from the Merry Lane public access. It
had been suggested the cul-de-sac area be posted with .. No Boat Trailer Parking" signs, thus allowing
residents or their guests to park on the street. Residents had signed a petition requesting the cul-de-sac be
posted and were in agreement with this suggestion.
Garfunkel moved, Lizee seconded, adopting RESOLUTION NO. 01-038, "A Resolution Declaring
"No Boat Trailer Parking" on portions of Merry Lane." Motion passed 3/0.
E. Update on Glen Road Area Drainage
This matter was postponed for discussion until the July 9,2001, Regular City Council Meeting.
CITY COUNCIL MEETING MINUTES
June 25, 2001
Page 4 of 5
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F. Request for No-Parking Zone on St. Alban's Bay Road
This item had been removed and placed on the July 9, 2001, Regular City Council Meeting Agenda.
9. REPORTS
A. Administrator & Staff
1. Gideon Glen
Administrator Dawson reported a meeting of City staff and members of the Minnehaha Creek Watershed
District Board had taken place recently and land development concept plans had been received favorably.
Some funding assistance would be available from the Watershed District as well.
Mayor Love further reported City environmental consultant, Mr. Dan Dickel, had developed a concept
plan for Gideon Glen that had been presented at the Watershed District meeting. This plan potentially
involved protection of pristine areas primarily along the westerly end of the property; and treatment of
impacts from stormwater runoff along County Road 19. He stated the Watershed District Board was .
securing cost estimates and would discuss potential for funding of this project with regard to their budget
at an additional meeting in the future.
2. Skate Park
There will be a Grand Opening ceremony on July 14,2001, for the Skate Park. More information would
be available later. Administrator Dawson commented the park was well used, and parents were grateful
for the park for their children.
3. Eddy Station
Administrator Dawson rep0l1ed there would be a Grand Opening Ice Cream Social held on July 21,2001,
in the afternoon at Eddy Station. Contributions would be accepted, but not required, as part of the Buy-
A-Brick patio/sidewalk program.
4.
County Road 19 Intersection
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Administrator Dawson stated information regarding the intersection would be available in late July, 2001,
for review.
B. Mayor & City Council
Mayor Love stated Administrator Dawson had been asked to speak recently regarding the phosphorus
fertilizer ordinance Shorewood had adopted in the past year. Attorney Keane commented the cities of St.
Paul and Minneapolis were also interested in adopting similar ordinances and in moving the proposed
legislation forward through the approval process of the Legislature.
10. ADJOURN
Garfunkel moved, Lizee seconded, adjourning the Regular City Council Meeting of June 25, 2001,
at 7:35 P.M. Motion passed 3/0.
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.. CITY COUNCIL MEETING MINUTES
June 25, 2001
Page 5 of 5
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
Woody Love, Mayor
Craig W. Dawson, City Administrator
Check Approval Listfor 07/9/01 Council Meeting
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30659
Check # Vender Name
Description
Check Date Invoice #
Amount
30660
30661
30662
30662
30662
30663
30664
30664
.
30665
30665
30665
30665
30666
30667
30668
30668
.
30669
30669
30669
30669
30669
30669
30670
30670
30670
30670
30670
30670
30670
30670
30671
30671
30672
30672
30672
GOVT FINANCE OFFIC CERT OF ACHIEVEMENT APPL FEE 6/22/01
TOTAL FOR GOVT FINANCE OFFICRS ASSN
US POSTMASTER postage for July newsletter 6/26/01
TOTAL FOR US POSTMASTER
ANCHOR PAPER COMP
TOTAL FOR ANCHOR PAPER COMPANY
AT&T WIRELESS SERVI
AT&T WIRELESS SERVI
AT&T WIRELESS SERVI
TOTAL FOR AT&T WIRELESS SERVICES
DAWSON, CRAIG 5/22 - 6/25 EXP REPT
TOTAL FOR DAWSON, CRAIG
ELKE, CATHERINE JUNE MILEAGE/PSTG EXP
ELKE, CATHERINE JUNE MILEAGE/PSTG EXP
TOTAL FOR ELKE, CATHERINE
FORTIS BENEFITS INS JULY PREMIUMS
FORTIS BENEFITS INS JULY PREMIUMS
FORTIS BENEFITS INS JULY PREMIUMS
FORTIS BENEFITS INS JULY PREMIUMS
TOTAL FOR FORTIS BENEFITS INS CO
FRIENDS SO. SHORE S SKATE PK GRAND OPENING MTG
TOTAL FOR FRIENDS SO. SHORE SR CTR
HERMEL WHOLESALE
TOTAL FOR HERMEL WHOLESALE
JUNE STMT
JUNE STMT
TOTAL FOR KEEFE, SALLY
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MARLIN'S TRUCKING
MARLIN'S TRUCKING
TOTAL FOR MARLIN'S TRUCKING
KEEFE, SALLY
KEEFE,SALLY
MCLEOD USA
MCLEOD USA
MCLEOD USA
MCLEOD USA
MCLEOD USA
MCLEOD USA
MCLEOD USA
MCLEOD USA
6/27/01 131955401
6/27/01 2893733-061
6/27/01 4160966-061
6/27/01 4160966-061
6/27/01
6/27/01
6/27/01
6/27/01
6/27/01
6/27/01
6/27/01
6/27/01
6/27/01 298346
6/27/01
6/27/01
6/27/01 9376/9403/37
6/27/01 9376/9403/37
6/27/01 9377/9404/38
6/27/01 9377/9404/38
6/27/01 9378/9405139
6/27/01 9378/9405/39
6/27/01 8655558
6/27/01 8655558
6/27/01 8655558
6/27/01 8655558
6/27/01 8655558
6/27/01 8655558
6/27/01 8655558
6/27/01 8655558
TOTAL FOR MCLEOD USA
MIDWEST COCA-COLA 6/27/01 6159.6089
MIDWEST COCA-COLA 6/27/01 62476156
TOTAL FOR MIDWEST COCA-COLA BOTTLIN
MN SUN PUBLICATION PUD APPLE RIDGE 6/27/01 427320
MN SUN PUBLICATION CUP AUTO SALES 6/27/01 427322
MN SUN PUBLICATION CODE AMENDMENT 6/27/01 427325
$350.00
$350.00
$733.40
$733.40
$310.65
$310.65
$11.37
$32.60
$103.54
$147.51
$412.99
$4/2.99
$6.35
$24.15
$30.50
$81.00
$6.00
$6.00
$6.00
$99.00
$50.00
$50.00
$605.82
$605.82
$120.00
$420.00
$540.00
$69.30
$,69.30
$137.70
$137.70
$54.00
$54.00
$522.00
$114.68
$157.25
$538.58
$156.96
$112.58
$104.78
$52.39
$113.59
$1,350.81
$125.50
$98.46
$223.96
$42.90
$42.90
$35.75
#3A
Check # Vender Name Description Check Date Invoice # AmoUllt
30672 MN SUN PUBLICATION CUP -WEATHERS 6/27/01 427328 $46.47
30672 MN SUN PUBLICATION CUP-MARGOLIS 6/27/01 427329 $42.90 ,
TOTAL FOR MN SUN PUBLICATIONS $210.92
30673 NORTH STAR ICE 6/27/01 04116913 $64.20
30673 NORTH STAR ICE 6/27/01 05116904 $59.40
30673 NORTH STAR ICE 6/27/01 05116907 $34.80
30673 NORTH STAR ICE 6/27/01 10116011 $95.40
30673 NORTH STAR ICE 6/27/01 10116711 $64.80
30673 NORTH STAR ICE 6/27/01 10116713 $52.80
TOTAL FOR NORTH STAR ICE $371.40
30674 PEPSI COLA COMPANY 6/27/01 68683386 $84.08
30674 PEPSI COLA COMPANY 6/27/01 68683388 $57.76
TOTAL FOR PEPSI COLA COMPANY $141.84
30675 QUALITY WINE & SPIRI 6/27/01 000412-00 ($4.87)
30675 QUALITY WINE & SPIRI 6/27/01 002502-00 $2.32
30675 QUALITY WINE & SPIRI 6/27/01 004378-00 $69.37
30675 QUALITY WINE & SPIRI 6/27/01 004378-00 $1,459.91
30675 QUALITY WINE & SPIRI 6/27/01 004379-00 $235.38
30675 QUALITY WINE & SPIRI 6/27/01 004379-00 $1,345.61
30675 QUALITY WINE & SPIRI 6/27/01 004380-00 $2,697.81 .
30675 QUALITY WINE & SPIRI 6/27/01 004380-00 $399.25
30675 QUALITY WINE & SPIRI 6/27/01 968908-00 $1,655.47
TOTAL FOR QUALITY WINE & SPIRITS CO $7,860.25
30676 QUEST DEX 6/27/01 00882714300 $5.40
30676 QUEST DEX 6/27/01 00882714400 $188.30
30676 QUEST DEX 6/27/01 00882714700 $133.30
TOTAL FOR QUEST DEX $327.00
30677 TONKA BAY-CITY OF JULY RENT 6/27/01 $1,175.00
30677 TONKA BAY-CITY OF CRESENT BEACH EXP -2ND QTR 6/27/01 $107.85
TOTAL FOR TONKA BAY-CITYOF $1,282.85
30678 TOWLE REAL ESTATE JULY RENT 6/27/01 $4,683.32
TOTAL FOR TOWLE REAL ESTATE COMPANY $4,683.32
30679 WATERFORD CENTER JULY RENT 6/27/01 $7,527.33
TOTAL FOR WATERFORD CENTER LLP $7,527.33
30680 ADAM'S PEST CONTRO QTRL Y SVC 7/10/01 20351 $63.78 .
TOTAL FOR ADAM'S PEST CONTROL, INC $63.78
30681 BELLBOY BAR SUPPLY 7/10/01 34007000 $20.20
30681 BELLBOY BAR SUPPLY 7/10/01 34007000 $50.31
30681 BELLBOY BAR SUPPLY 7/10/01 34052400 ($50.97)
30681 BELLBOY BAR SUPPLY 7/10/01 34059200 ($21.70)
30681 BELLBOY BAR SUPPLY 7/10/01 34064200 $57.15
30681 BELLBOY BAR SUPPLY 7/10/01 34090500 $10.20
30681 BELLBOY BAR SUPPLY 7/10/01 34090500 $43.65
30681 BELLBOY BAR SUPPLY 7/10/01 34090600 $9.92
30681 BELLBOY BAR SUPPLY 7/10/01 34090600 $187.84
30681 BELLBOY BAR SUPPLY 7/10/01 3499600 $43.75
TOTAL FOR BELLBOY BAR SUPPLY $350.35
30682 BELLBOY CORPORATI 7/10/01 21555300 $381.10
30682 BELLBOY CORPORATI 7/10/01 21555400 $174.25
30682 BELLBOY CORPORATI 7/10/01 21555600 $151.53
30682 BELLBOY CORPORATI 7/10/01 21606900 $663.40
30682 BELLBOY CORPORATI 7/10/01 21607000 $1,393.26
Check # Vender Name Description Check Date Invoice # Amount
30682 BELLBOY CORPORATI 7/10/01 21607100 $458.95
TOTAL FOR BELLBOYCORPORATION $3,222.49
30683 BIFFS, INC. RENTALS 7/10/01 W130059-65 $916.60
TOTAL FOR B1FFS,INC. $916.60
30684 DAY DISTRIBUTING 7/10/01 137902 $37.60
30684 DAY DISTRIBUTING 7/10/01 137902 $1,274.75
30684 DAY DISTRIBUTING 7/10/01 138389 $774.80
30684 DAY DISTRIBUTING 7/10/01 138680 $399.20
30684 DAY DISTRIBUTING 7/10/01 138681 $683.15
30684 DAY DISTRIBUTING 7/10/01 139254 $559.70
30684 DAY DISTRIBUTING 7/10/01 139588 $1,632.48
30684 DAY DISTRIBUTING 7/10/01 139589 $1,097.21
TOTAL FOR DAY DISTRIBUTING $6,458.89
30685 E-Z RECYCLING INC. 7/10/01 2483 $5,751.25
TOTAL FOR E-Z RECYCLING INC. $5,751.25
30686 EAST SIDE BEVERAGE 7/10/01 001268 $126.00
30686 EAST SIDE BEVERAGE 7/10/01 102529 $2,070.40
30686 EAST SIDE BEVERAGE 7/10/01 103237 $350.80
. 30686 EAST SIDE BEVERAGE 7110/01 103238 $1,375.40
30686 EAST SIDE BEVERAGE 7/10/01 105633 $16.80
30686 EAST SIDE BEVERAGE 7/10/01 105633 $1,887.80
30686 EAST SIDE BEVERAGE 7/10/01 800327 $842.20
30686 EAST SIDE BEVERAGE 7/10/01 800328 $12.60
30686 EAST SIDE BEVERAGE 7/10/01 800328 $1,111.65
30686 EAST SIDE BEVERAGE 7/10/01 89161 $38.00
TOTAL FOR EAST SIDE BEVERAGE COMPAN $7,831.65
30687 GRAPE BEGINNINGS, I 7/10/01 39548 $109.00
30687 GRAPE BEGINNINGS, I 7/10/01 39549 $109.00
TOTAL FOR GRAPE BEGINNINGS, INC $218.00
30688 GRIGGS, COOPER & C 7/10/01 391841 $408.67
30688 GRIGGS, COOPER & C 711 % 1 391842 $782.61
30688 GRIGGS, COOPER & C 7/10/01 391847 $191.50
30688 GRIGGS, COOPER & C 7/10/01 391848 $647.59
30688 GRIGGS, COOPER & C 7/10/01 391859 $13.63
. 30688 GRIGGS, COOPER & C 7/10/01 391860 $64.79
30688 GRIGGS, COOPER & C 7/10/01 391861 $1,192.09
30688 GRIGGS, COOPER & C 7/10/01 394757 $269.15
30688 GRIGGS, COOPER & C 7/10/01 394758 $2,939.47
30688 GRIGGS, COOPER & C 7/10/01 394762 $39.94
30688 GRIGGS, COOPER & C 7/10/01 394763 $572.29
30688 GRIGGS, COOPER & C 7/10/01 394764 $1,547.66
30688 GRIGGS, COOPER & C 7/10/01 394770 $329.80
30688 GRIGGS, COOPER & C 7/10/01 394771 $1,099.86
TOTAL FOR GRIGGS, COOPER & COMPANY $10,099.05
30689 H & H INDUSTRIES, INC BULBS 7/10/01 235555 $291.29
TOTAL FOR H & H INDUSTRIES, INC. $291.29
30690 JOHNSON BROS UOU 7/10/01 1266743 $760.30
30690 JOHNSON BROS L10U 7/10/01 1266743 $1,218.58
30690 JOHNSON BROS UOU 7/10/01 1266744 $951.30
30690 JOHNSON BROS L10U 7/10/01 1266745 $612.10
30690 JOHNSON BROS L10U 7/10/01 1266746 $247.20
30690 JOHNSON BROS L10U 7/10/01 1266746 $924.90
30690 JOHNSON BROS L10U 7/10/01 1266748 $189.10
Check # Vender Name Description Check Date Invoice # Amount
30690 JOHNSON BROS L1au 7/10/01 1266748 $1,013.99
30690 JOHNSON BROS L1au 7/10/01 1269423 $293.80
30690 JOHNSON BROS L1au 7/10/01 1269423 $305.75
30690 JOHNSON BROS L1au 7/10/01 1269424 $1,033.10
30690 JOHNSON BROS L1au 7/10/01 1269424 $1,427.55
30690 JOHNSON BROS L1au 7/10/01 1269426 $648.90
30690 JOHNSON BROS L1au 7/10/01 1269426 $716.59
30690 JOHNSON BROS L1au 7/10/01 161070 ($20.75)
30690 JOHNSON BROS L1au 7/10/01 161474 ($25.50)
30690 JOHNSON BROS L1au 7/10/01 161475 ($25.50)
30690 JOHNSON BROS L1au 7/10/01 161476 ($6.20)
30690 JOHNSON BROS L1au 7/10/01 161890 ($115.59)
TOTAL FOR JOHNSON BROS LIQUOR CO. $10,149.62
30691 JOHNSON, DENNIS boot allowance 7/10/01 $150.00
TOTAL FOR JOHNSON, DENNIS $150.00
30692 LARKIN, HOFFMAN, DA GENERAL MATTERS 7/10/01 382679 $1,750.00
30692 LARKIN, HOFFMAN, DA PERSONNEL MATTERS 7/10/01 382680 $25.00
30692 LARKIN, HOFFMAN, DA PERSONNEL MATTERS 7/10/01 382680 $25.00
30692 LARKIN, HOFFMAN, DA PERSONNEL MATTERS 7/10/01 382680 $25.00
30692 LARKIN, HOFFMAN, DA LAND USE MATTERS-CUB STORE A 7/10/01 382681 $496.00 .
30692 LARKIN, HOFFMAN, DA LAND USE MATTERS-MARGOLIS LO 7/10/01 382681 $240.00
30692 LARKIN, HOFFMAN, DA EAGLE CREST NW V CITY 7/10/01 382682 $237.50
30692 LARKIN, HOFFMAN, DA CITY/GIDEONS V ELLERS OUTDOO 7/10/01 382683 $7,155.22
30692 LARKIN, HOFFMAN, DA R JOHNSON ET AL V CITY ET AL 7/10/01 382684 $800.00
30692 LARKIN, HOFFMAN, DA TH 7/41 ROW CONDEMNATION 7/10/01 382685 $161.00
30692 LARKIN, HOFFMAN, DA PHOSPHORUS FERTILIZER 7/10/01 382686 $864.50
30692 LARKIN, HOFFMAN, DA SHOREWOOD ECONOMIC DEV AUT 7/10/01 382687 $152.50
30692 LARKIN, HOFFMAN, DA Aca GIDEON GLEN FR T.SIMS 7/10/01 383658 $75.00
TOTAL FOR LARKIN, HOFFMAN, DALY... $12,006.72
30693 MAMA 4/19 luncheon 7/10/01 19 $16.00
TOTAL FOR MAMA $16.00
30694 MARK VII 7/10/01 288985 $1,002.72
30694 MARK VII 7/10/01 288986 $10.90
30694 MARK VII 7/10/01 288994 $15.20
30694 MARK VII 7/10/01 288994 $2,164.95
30694 MARK VII 7/10/01 288995 $97.50 .
30694 MARK VII 7/10/01 288998 $894.75
30694 MARK VII 7/10/01 288999 $21.80
30694 MARK VII 7/10/01 291524 $1,455.10
30694 MARK VII 7/10/01 291530 $1,478.85
30694 MARK VII 7/10/01 291531 $78.50
30694 MARK VII 7/10/01 291533 $15.20
30694 MARK VII 7/10/01 291533 $1,439.35
30694 MARK VII 7/10/01 291534 $10.90
30694 MARK VII 7/10/01 756 $0.40
TOTAL FOR MARK VII $8,686.12
30695 MINN NCPERS GROUP JULY PREMIUMS 7/10/01 $12.00
TOTAL FOR MINN NCPERS GROUP LIFE INS $12.00
30696 MINNEGASCO 7/10/01 $16.58
30696 MINNEGASCO 7/10/01 $62.16
30696 MINNEGASCO 7/10/01 $78.27
30696 MINNEGASCO 7/10/01 $50.97
30696 MINNEGASCO 711 0101 $22.88
30696 MINNEGASCO 7/10/01 $13.78
Check # Vender Name Description Check Date Invoice # Amount
30696 MINNEGASCO 7/10/01 $10.30
30696 MINNEGASCO 7/10/01 $10.30
30696 MINNEGASCO 7/10/01 ($125.16)
30696 MINNEGASCO 7/10/01 $9.59
TOTAL FOR MINNEGASCO $149.67
30697 MOUND-CITY OF 3RD aTR FIRE CONTRACT PYMT 7/10/01 1035B $2,019.75
TOTAL FOR MOUND-CITY OF $2,019.75
30698 NORTH STAR ICE 7/10/01 04117411 $64.80
30698 NORTH STAR ICE 7/10/01 07117310 $64.80
30698 NORTH STAR ICE 7/10/01 78117402 $114.00
TOTAL FOR NORTH STAR ICE $243.60
30699 OFFICE DEPOT OFFICE SUPPLIES 7/10/01 131470851-0 $83.17
30699 OFFICE DEPOT 7/10/01 131852138-0 $57.09
TOTAL FOR OFFICE DEPOT $140.26
30701 PHILLIPS WINE & SPIRI 7/10/01 3240640 ($12.75)
30701 PHILLIPS WINE & SPIRI 7/10/01 3240641 ($25.50)
30701 PHILLIPS WINE & SPIRI 7/10/01 3241208 ($82.50)
30701 PHILLIPS WINE & SPIRI 7/10/01 727707 $60.00
. 30701 PHILLIPS WINE & SPIRI 7/10/01 729466 $97.65
30701 PHILLIPS WINE & SPIRI 7/10/01 729466 $358.50
30701 PHILLIPS WINE & SPIRI 7/10/01 729466 $2,129.30
30701 PHILLIPS WINE & SPIRI 7/10/01 729467 $125.70
30701 PHILLIPS WINE & SPIRI 7/10/01 729468 $162.75
30701 PHILLIPS WINE & SPIRI 7/10/01 729468 $639.20
30701 PHILLIPS WINE & SPIRI 7/10/01 729468 $3,514.40
30701 PHILLIPS WINE & SPIRI 7/10/01 729470 $459.04
30701 PHILLIPS WINE & SPIRI 7/10/01 729470 $801.15
30701 PHILLIPS WINE & SPIRI 7/10/01 731587 $157.19
30701 PHILLIPS WINE & SPIRI 7/10/01 731587 $253.20
30701 PHILLIPS WINE & SPIRI 7/10/01 731588 $140.65
30701 PHILLIPS WINE & SPIRI 7/10/01 731589 $107.70
30701 PHILLIPS WINE & SPIRI 7/10/01 731589 $188.46
30701 PHILLIPS WINE & SPIRI 7/10/01 731591 $103.85
30701 PHILLIPS WINE & SPIRI 7/10/01 731591 $243.30
30701 PHILLIPS WINE & SPIRI 7/10/01 732045 $53.00
. TOTAL FOR PHILLIPS WINE & SPIRITS $9,474.29
30702 PURCHASE POWER -REFILUSUPPLlES 7/10/01 $661.97
TOTAL FOR PURCHASE POWER $661.97
30703 THORPE DISTRIBUTIN 7/10/01 229336 $58.70
30703 THORPE DISTRIBUTIN 7/10101 229336 $2,278.45
30703 THORPE DISTRIBUTIN 7/10/01 229465 $66.95
30703 THORPE DISTRIBUTIN 7/10/01 229465 $1,260.90
30703 THORPE DISTRIBUTIN 7/10101 230008 $11.20
30703 THORPE DISTRIBUTIN 711 0101 230008 $371.55
30703 THORPE DISTRIBUTIN 7/10/01 230009 $46.15
30703 THORPE DISTRIBUTIN 7/10101 230009 $558.85
30703 THORPE DISTRIBUTIN 7/10101 230024 $1,793.45
30703 THORPE DISTRIBUTIN 7/10101 230148 $39.70
30703 THORPE DISTRIBUTIN 7/10/01 230148 $2,589.90
30703 THORPE DISTRIBUTIN 7/10101 230496 $848.00
30703 THORPE DISTRIBUTIN 7/10101 230497 $38.00
30703 THORPE DISTRIBUTIN 7/10/01 230706 $33.60
30703 THORPE DISTRIBUTIN 7/10/01 230706 $273.85
Description
Check Date Invoice #
Check # Vender Name
30704
30705
30706
30706
30707
30707
30707
30707
30707
30707
30707
30707
30707
30707
30707
30707
30708
30709
30710
30711
30711
30712
30712
TOTAL FOR THORPE DISTRIBUTING COMPA
7/10/01 9581
TONKA PRINTING CO. ENVELOPES
TOTAL FOR TONKA PRINTING CO.
TRI COUNTY BEVERAG 7/10/01 89750
TOTAL FOR TRI COUNTY BEVERAGE & SUPPLY
WSB AND ASSOCIATE SMITHTOWN RD/CTRY CLUB RD @ 7/10/01 01120-000-2
WSB AND ASSOCIATE FREEMAN PK WATER/SEWER 7/10/01 01169-104-0
TOTAL FOR WSB AND ASSOCIA TES
XCEL ENERGY
XCEL ENERGY
XCELENERGY
XCELENERGY
XCELENERGY
XCEL ENERGY
XCELENERGY
XCEL ENERGY
XCELENERGY
XCELENERGY
XCELENERGY
XCELENERGY
7/10/01 0031-505-16
7/10/01 0114-707-26
7/10/01 0356-200-16
7/10/01 0727-302-66
7/10/01 1300-208-10
7/10/01 1440-708-46
7/10/01 1477-205-46
7/10/01 1765-206-46
7/10/01 1966-609-83
7/10/01 2164-107-16
7/10/01 2270-109-36
7/10/01 2486-903-26
TOTAL FOR XCEL ENERGY
AFSCME COUNCIL 14 JULY UNION DUES 7/3/01
TOTAL FOR AFSCME COUNCIL 14
CITY COUNTY CREDIT 7/3/01 PAYROLL DEDUCTIONS 7/3/01
TOTAL FOR CITY COUNTY CREDIT UNION
ICMA RETIREMENT TR 7/3/01 PAYROLL 7/3/01
TOTAL FOR ICMA RETIREMENT TRUST-457
MN CHILD SUPPORT P CHILD SUPPORT - C SCHMID 7/3/01
MN CHILD SUPPORT P CHILD SUPPORT - R CARLSON 7/3/01
TOTAL FOR MN CHILD SUPPORT PMT CTR
PERA
PERA
7/3/01 PAYROLL
7/3/01 PAYROLL
TOTAL FOR PERA
7/3/01
7/3/01
TOTAL CHECKS
Amount
$10,269.25
$85.20
$85.20
$278.00
$278.00
$959.00
$2,306.00
$3,265.00
$147.64
$15.35
$21.88
$298.84
$147.27
$187.09
$450.52
$50.82
$163.84
$7.11
$575.21
$30.31
$2,095.88
$183.05
$183.05
$350.00
$350.00
$1,222.07
$1,222.07
$173.51
$119.60
$293.11
$1,999.51
$1,833.53
$3,833.04
$128,569.50
.
.
.
PAY ABLES APPROVALS
For 7/9/01 Council Meeting
.
Prepared by: (J ~ f 2.h. _
Catherine E~ke, 71" A~COU. ntant
Reviewed by: ~ ~
Bonnie Burton, Finance Director
Date: 7-3-0 /
Date: 1-'~ -61
Date: ~~~()/
.
Payroll Register ...
Check # Last Name First Name MI Check Amt Check Date
1021 BURTON BONNIE M 1,649.70 7/3/0 I
1022 EISCHENS JAMES E 539.08 7/3/01
1023 ELKE CATHERINE M 794.72 7/3/01
1024 FASCHING PATRICIA L 766.94 7/3/0 I
1025 GROUT TWILA R 874.14 7/3/01
1026 HELLING PAMELA J 484.21 7/3/01
1027 JOHNSON DENNIS D 1,015.56 7/3/01
1028 KALLEST AD STEPHEN N 912.74 7/3/01
1029 LEDWITH JAMES R 52.38 7/3/01
1030 LEDWITH MARIE E 31.15 7/3/01
1031 LUGOWSKI JOSEPH P 977.21 7/3/01
1032 MOORE JULIE K 360.37 7/3/01
1033 NICCUM LA WRENCE A 1,310.29 7/3/0 I
1034 PANCHYSHY JEAN M 999.89 7/3/01 .
1035 PAZANDAK JOSEPH E 1,319.34 7/3/01
1036 RANDALL DANIEL J 1,099.99 7/3/01
1037 SCHMID CHRISTOPHER E 587.58 7/3/01
1038 SCHNEEWIN JACQUELYN K 883.76 7/3/01
1039 SW ANDBY DONALD R 1,173.98 7/3/01
216811 BECKMAN JENNIFER A 321.62 7/3/01
216812 BROWN LAWRENCE A 1,779.51 7/3/01
216813 CARLSON ERIK M 702.98 7/3/01
216814 CARLSON RICHARD E 251.49 7/3/01
216815 DA VIS CHARLES S 989.08 7/3/01
216816 DAWSON CRAIG W 1,574.77 7/3/01
216817 DUFFY DAVID C 155.57 7/3/01
216818 HELGESEN PATRICIA R 813.66 7/3/01 .
216819 HIRSCH DANA M 96.67 7/3/01
216820 KRAUSE HEIDI E 71.57 7/3/01
216821 LATTERNER SUSAN M 394.73 7/3/0 I
216822 MANSHIP AUSTIN A 66.57 7/3/01
216823 MARRON RUSSELL R 32.95 7/3/01
216824 MASON BRADLEY J 1,001.18 7/3/0 I
216825 NIELSEN BRADLEY J 1,057.35 7/3/01
216826 PEARSON BRADLEY A 118.18 7/3/01
216827 POUNDER CHRISTOPHER J 1,088.88 7/3/01
216828 RICH MELANY M 30.47 7/3/01
216829 STARK BRUCE H 904.14 7/3/01
216830 THURSTON DOROTHY M 205.98 7/3/01
216831 TODD CHRISTOPHER M 128.84 7/3/01
Total of Checks $27,619.22
Tuesday, July 03, 2001 Page 1 of 1
i(-::'_
PAYROLL APPROVALS
For 7/9/01 Council Meeting
.
Prepared by: (!~U:; ~ (; k
Catherine Elke, Sr. Accountant
Reviewed by: ~ ~
Bonnie Burton, Fina
.
Date: 7~3-()1
Date: 7-a-tJj
Date: ~1 tJ3()/
CITY OF
SHOREWOOD
!
5755 COUNTRY CLUB ROAD · SHOREWOod, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
I .
MEMORANDUM
FROM:
Mayor and City Council . dl)
Larry Brown, Director of Public Works ~ r
June 21,2001
,TO:
DATE:
.
RE:
Resolution Designating a No Parking Zone on St. Alban's Bay Road
In accordance with the plans for the South Shore Community Park, a No Parking zone is to be
established alongSt. Albans Bay Road in the vicinity of the Par~.
It is recommended that this zone be established to minimize ~cLivity outside the park site, and to
insure that there is a clear line of visibility for safe travel of pedestrians entering and leaving the park.
. . I
, .
I
Staffis recommending approval of the resolution that establishe~ a No Parking zone along St. Albans
Bay Road. . !
.
:/!3f;
n
~J PRINTED ON RECYCLED PAPER
RESOLUTION NO. 01-_
A RESOLUTION PROHIBITING PARKING ALONG
ST. ALBANS BAY CIRCLE
WHEREAS, the City of Shorewood desires to contain parking for the Southshore
Community Park within said park boundary; and
WHEREAS, vehicles parked on St. Albans Bay Circle will hinder clear line of
sight for vehicles leaving the Southshore Community Park.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood that parking of vehicles is hereby prohibited on the public portion St. Albans
Bay Circle from the intersection of St. Albans Bay Circle and Excelsior Boulevard to
distance of 1050 feet to the east.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 9th day of July, 2001.
.
WOODY LOVE, MAYOR
ATTEST:
CRAIG DAWSON, CITY ADMINISTRATOR
.
.
.
To: City of Shorewood
From: Tom Skramstad, LMCD Representative from Shorewood
Subject: LMCD Newsletter
Date: June 30, 2001
Here is the "periodic" report of LMCD activities.
1. Since the last report (dated March 20, 2001), the Shorewood Yacht Club (site 2) easement matter was settled
using a quit claim. The new dock structure was installed just before the ice went out and the LMCD feels good about
the process and the result.
2. Water Patrol Deputies. Thirteen of the 14 Lake communities, including Shorewood, ended up providing financial
support to increase Water Patrol Presence for the 2001 Boating Season. In late May, two additional full-time Water
Patrol Deputies were placed on Lake Minnetonka to increase presence for five months. A two-year commitment, at
$100,000 per year, was requested for the program, with costs to be shared by Hennepin County (50%), LMCD
Member Cities (30%), and the LMCD "Save the Lake" Fund (20%). In April, $14,000 was received from a number of
Lake Minnetonka area businesses for this project. These funds will be used to supplement the funds received from
the cities. At the end of the boating season, the LMCD will provide to the member cities a detailed report of the
actual expenses to fund this program. Please feel free to contact the LMCD office if your city has any questions.
3. 2001 Lake Levels: Since ice out, lake levels have been much higher than in recent years. In mid-June the Lake
reached 930.0' for 6 consecutive days, falling 2 days short of an "Emergency High Water Declaration" which would
have placed the entire Lake under a regulation requiring no-wakes within 600 feet of shore. Many citizens are
concerned about the erosion that results from high water levels and boat wakes. The LMCD is interested in any
feedback you have received from Shorewood residents. Please feel free to contact the LMCD office if your city or
residents have questions on this.
4. 2001 Eurasian Watermilfoil (EWM) Harvesting: The 2001 EWM Harvesting Program commenced on 6/15/01 with
the launching of the harvesting equipment at Spring Park Bay. Because of high water and a relatively cool Spring,
the milfoil has not grown to normal June levels, and so harvesting crews have been given some days off (without
pay) already. Harvesting priorities this year called for work to begin in the Upper Lake. The LMCD staff examined
the Upper Lake and found that the only bays that needed attention at the moment were Phelps Bay and Carman's
Bay, both of which have been cut. Adjustments are being made to the harvesting schedule at this time. Typically one
complete swing around the Lake is done and then a second cut is done based on where the greatest need is.
Please feel free to contact the LMCD office if your city or residents have questions regarding the 2001 EWM
Harvesting Program.
5. Upland Farms. The developer is preparing a voluntary Environmental Assessment Worksheet which will be
reviewed by the LMCD when available.
6. Charter Boat Meetings: For the fourth consecutive year, charter boats holding with liquor licenses were required to
attend one of two mandatory annual training sessions in April. The discussion at these meetings focused on LMCD
charter boat rules and regulations including general responsibilities, operational rules, and related liquor rules. In
addition to the Water Patrol, other governmental representation at these meetings included the MN Department of
Public Safety and the Hennepin County Health Department. No new or renewal liquor licenses have been granted
to those charter boats that did not send a representative to one of these meetings. You should also be aware that
there is now a Charter Boat Owners Association on the Lake, and that nearly all of the Lake's charter boats belong.
The LMCD welcomes this effort by these business owners to coordinate their efforts and to speak with one voice.
#LjA
7. Web PaQe: The LMCD's newly renovated Web site: http://www.lmcd.org is up and running. We like it and will
welcome any thoughts that Shorewood might offer about it.
8. Shoreline Protection. The LMCD is working on a way to further educate lakeshore owners regarding the use of
native raingardens and in-water vegetation. These techniques have proven to be very successful in preventing
shoreline erosion, in helping filter runoff, and in simply beautifying the shoreline area. A Power Point presentation
has been prepared and further discussions are taking place at the LMCD regarding how to most effectively work with
homeowners, marinas, builders, etc. in adopting these techniques. The LMCD would enjoy giving a presentation to
the Shorewood City Council, Planning Commission, or Parks Commission on this subject.
9. The LMCD has formed a taskforce to evaluate wetlands on the Lake and the potential negative effects of water-
based activities on these areas. Study results will be forwarded when ready.
10. 2002 LMCD Budaet. A draft version of the budget was mailed to the City Mayors and City Administrators on May
31 st. A budget meeting, with officials from the 14 cities invited, was held on Friday, 6/8/01 to allow the cities to
provide comments and input to the budget. In addition, City officials were asked send any comments about the draft
version of the budget to the LMCD office by June 20th. Taking into account the input received, the Board approved .
the 2002 Budget at the 6/27/01 meeting and this was mailed to all member cities on Friday, June 29th.
.
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, JUNE 19,2001
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Chair Bailey called the meeting to order at 7:00 P.M.
Present:
Chair Bailey; Commissioners Borkon, Gagne, Packard, Pisula, White, and Woodruff;
Council Liaison Garfunkel; and Planning Director Nielsen
Absent:
None
APPROVAL OF MINUTES
. June 5th and June 6th, 2001
. Gagne moved, Packard seconded, approving the June 5, 2001, Planning Commission Meeting
Minutes as amended, on Page 2, Paragraph 5, Sentence 1, change "Comprehensive Plan and Land
Use Plan" to "Comprehensive Plan." On Page 4, Paragraph 6, Sentence 5, change "bank on site" to
"bank facility on site," and on Paragraph 7, Sentence 2 of same page, change "Mr. John Parson" to
"Mr. John Payton," and on Page 5, Paragraph 5, Sentence 2, change "the water tank would
potentially" to ''the water tank with a garden hose twelve hours a day over a ten day period would
not cause significant lowering of the water table" and on Page 8, Paragraph 2, change "about how
best" to "about the process of bringing planning issues to the Commission." Motion passed 7/0.
Gagne moved, Pisula seconded, approving the June 6, 2001, Planning Commission Meeting Minutes
as presented. Motion passed 7/0.
Director Nielsen requested Item 4 be removed from the Study Session Agenda and moved to the
July 17,2001, Planning Commission Agenda.
.
STUDY SESSION
1.
DISCUSS COMPREHENSIVE PLAN - DETAILED AREA PLANS
Director Nielsen reviewed the data sheet and proposed text for Planning District 4. He noted this district
was bounded on the south by municipal borders with the Cities of Victoria and Chanhassen. Smithtown
Road formed the westerly and northerly boundaries, and Eureka Road bounded the district on the east.
The Hennepin County Regional Railroad Authority right-of-way extended diagonally through the district
and was currently being used as a regional trail facility. Most of this fully developed district included
large-lot, Single Family Residential zoning, and existing land uses were consistent with this zoning
pattern. A small parcel of land located on the south side of Smithtown Road, east of Smithtown Way,
was zoned C-2, Auto-Oriented Commercial. Semi-public uses included a small cemetery at Smithtown
Road and Cajed Lane, and a church located on West 62nd Street. A few undeveloped parcels were
scattered through the district. A few of these parcels, including the twenty-acre parcel on the west end,
have potential for development and subdivision in the future.
Future development in this district should continue to be consistent with current zoning patterns. Any
land use decision related to the small C-2 property should favor redevelopment to low-density residential,
and the City should consider the potential for some planned unit development for the large parcel
remaining undeveloped on the west end of the district.
Planning Commission Meeting Minntes
June 19, 2001
Page 2 of 3
The Hennepin County Regional Railroad Authority Trail continued to provide excellent pedestrian and
bike circulation to Freeman Park (Shorewood's largest park) and south to regional park facilities in
Carver County. The State Highway 7 Corridor Study recommended closing off direct access to the south
end of Freeman Park. Park Lane would provide access from Eureka Road to the south end of the park.
Pisula moved, Woodruff seconded, approving the text as amended for Planning District 4. Motion
passed 7/0.
2. DISCUSS ORGANIZED REFUSE COLLECTION
Director Nielsen reviewed the legal process and work program regarding the Organized Refuse Collection
Study plans. He noted there would be a Public Hearing late summer regarding this issue. At this point in
time, there appeared to be concern for the amount of long-term damage to city streets and the daily
presence of refuse containers curbside. The City Engineer planned to provide a report demonstrating
weight comparisons and cumulative effects of various vehicles utilizing city streets as well as an annual
budget for road repair and reconstruction. In addition, a survey of residents regarding expectations of
refuse collection services was also being planned.
Much discussion ensued regarding the draft survey presented to the Commission. Questions to be utilized .
in the survey included issues of service, price, aesthetics, noise pollution, road damage, traffic, and
recycling. Commissioners were encouraged to submit additional questions to Director Nielsen via email
or at the next Planning Commission Meeting.
3. REVIEW WORK PROGRAM SCHEDULE
Director Nielsen reviewed the updated work program schedule noting this particular schedule did not
include issues related to Lake Linden Drive. Those issues, however, were brought to the City Council,
and an Open House was being planned to share history and possible options for improvement of the
roadway.
4. DISCUSS REDEVELOPMENT OF CO RD 19/COUNTRY CLUB RD INTERSECTION
This item was removed from this Agenda and moved to the July 17,2001, Planning Commission Agenda.
5.
MATTERS FROM THE FLOOR
.
There were no matters from the floor presented this evening.
6. DRAFT NEXT MEETING AGENDA
Director Nielsen explained there would be two accessory space items, one lot split and combination issue,
a request for an amendment to a commercial district, a site plan review, review of an application for a
planned unit development, as well as a presentation of the findings of fact for the CUB foods proposal as
part of the Agenda for the July 3, 2001, Planning Commission Meeting.
7. REPORTS
Commissioner Gagne reported on matters considered and actions taken at the June 11,2001, Regular City
Council Meeting (as detailed in the minutes of that meeting).
Commissioner Borkon questioned whether plans had been made for implementation of a walkway either
over or under Highway 7 at Old Market Road as she had concerns for the safety of the children crossing
Highway 7 to utilize the new skate park. Director Nielsen responded nothing had been planned at this
.
.
Planning Commission Meeting Minutes
June 19, 2001
Page 3 of 3
time. Commissioner Borkon stated she thought the crosswalk area was dangerous for children and some
kind of designated walkway should be considered carefully for the safety of the children in that area.
Chair Bailey noted he had received an invitation for community residents regarding the discussion of
various pollutants by the Minnehaha Creek Watershed District.
Council Liaison Garfunkel stated he had enjoyed working with the Planning Commission over the past
few months and would now be the Council Liaison for the Park Commission. Councilmember Lizee
would be working with the Planning Commission as Liaison for the next few months. Chair Bailey
thanked him for his efforts of the past months, noting he would be missed.
8. ADJOURNMENT
Woodruff moved, Gagne seconded, adjourning the June 19,2001, Planning Commission Meeting at
9:15 P.M. Motion passed 7/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO: Mayor and City Council
. FROM: Brad Nielsen
DATE: 7 July 2001
RE: Street Name Change Request
FILE NO.: Streets (Highland Circle)
Residents of Highland Circle (see Exhibit A, attached) have petitioned the City Council
to change the name of their street to Enchanted Cove (see Exhibit B, attached). The
attached code amendment (Exhibit C) is forwarded for your consideration.
The street name change involves the following notifications:
.
Public Works to order signs (takes approximately 4-6 weeks)
Hennepin County Surveyor's office for map changes
Hennepin County 911 for emergency services
Police and Fire Departments (SLMPD, Mound Fire and Excelsior Fire)
Mound Post Office
Finance Department -change addresses for utility billing
City Clerk - change addresses for property files
.
.
.
.
.
.
.
This ordinance requires a simple majority vote by the Council. If you have any questions
relative to this matter, please do not hesitate to contact me prior to Monday night's
meeting.
Cc: Craig Dawson
Larry Brown
Tim Keane
Finance Department
John Kimball
n
t..,1 PRINTEO ON RECYCLEO PAPER
7 B.
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Exhibit A
STREET LOCATION MAP
PETITION TO THE CITY OF SHOREWOOD
We, the following residents of Highland Circle, Shorewood, IvlN would like to petition the
City of Shorewood to change the street name from Highland Circle to Enchanted Cove.
Name (Print) Signa~ure Address Date
jph. O(I;"~ II ~ clWJJ YLjLKHI8"\a~J C;rJ€ ~/~rjO)
E?p.-I' )0(;>.1''' fie K. M b ,,(/ <<a. a.J, a..u... ": 4!~;H if 'I <1.:5' 1It./J.'L-d 0..i~~ 7',B", ,10)
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A review of the Hudson Street Map Index for the Metro area shows that there is not
another Enchanted Cove street listed.
Exhibit B
PETITION
.
.
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 901.05 OF THE SHOREWOOD CITY CODE
PROVIDING FOR THE RENAMING OF CERTAIN STREETS IN THE CITY OF
SHOREWOOD
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESTOA, ORDAINS:
Section 1. Section 901.05 of the Shorewood City Code is hereby amended as follows:
The street named Highland Circle, located in S 1/2 S30, TII7, R23, is hereby changed to
Enchanted Cove.
Section 2. This ordinance shall be in full force and effect following its passage and
publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA,
this 9th day of July, 2001.
WOODY LOVE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR
Exhibit C
CODE AMENDMENT
.
.
MEMORANDUM
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us
TO: Mayor and City Council
.
FROM:
DATE:
RE:
FILE NO.
Brad Nielsen
5 July 2001
Wilson, Rodney - Appeal Notice to Remove
Property (20820 Idlewild Path)
Our office received a complaint alleging that a car and trailers that are not currently
licensed, and tree stumps and logs were being stored on the above-referenced property in
violation of City Codes. Upon inspection of the property, aN otice to Remove was sent
to Wilson Real Estate, Inc. (see Exhibit A, attached). In his letter (see Exhibit B), dated
16 June 2001, Mr. Rodney Wilson has appealed the Notice, apparently on the basis of
discrimination, harassment and unequal enforcement.
. First, the property was in violation of City Code requirements:
a. At the time of the initial inspection the maroon Saturn had expired plates.
Despite what the State has informed Mr. Wilson, Section 501 Subd. 1. of
the Shorewood Citv Code lists "motor vehicles not displaying a current
State license" as a prohibited offensive, unhealthy substance. The car has
since been currently licensed.
b. The boat trailer is registered to Wilson Investment Company, LLP, but had
no license displayed. It too was in violation of Section 501 Subd. 1. of the
City Code. The boat has since been licensed.
c. The tree stumps and logs that were previously scattered on the site were in
violation of 501 Subd. 1. They have since been stacked behind the garage.
While the logs are small enough to be considered as firewood, the stumps
should be removed from the site or split into firewood.
n
t.J PRINTED ON RECYCLED PAPER
8.A.
Memorandum
Re: Wilson Appeal
5 July 2001
With the exception of the remaining stumps, the property appears to be in compliance
with Code requirements. This assumes that the property is not being rented out as alleged
in a letter from the original complainant (sent under separate cover pursuant to data
privacy requirements). If it is being rented, the car and trailers registered to Wilson
Investment Company must be removed from the site, unless the renters are officers of the
family corporation. Also, Mr. Wilson must apply for a rental housing license, pursuant to
Chapter 1004 of the City Code. Mr. Wilson can address this issue when he appears
before the Council on Monday night.
.
This report will not spend a lot of time on the discrimination and harassment allegations
made by Mr. Wilson. The City Attorney will address this under separate cover. We will,
however, remind Mr. Wilson that our office handles code violations on a complaint basis.
If he has complaints about properties in his daughter's neighborhood, he should provide
specific addresses and descriptions relative to the alleged Code violations, instead of
making vague insinuations. If Mr. Wilson thinks we are singling him out for
enforcement, he should be advised that we have processed 15 complaints of this nature
already this year. We are unable to tell you the race, gender, religion, color or national
origin of the violators. We neither know this information, nor care. The violations either
exist or they don't.
It is recommended that the appellant be given five more days to resolve the complaint.
Failure to do so should result in Public Works removing the stumps and any City expense
being billed to the property owner.
Cc:
Craig Dawson
Tim Keane
Larry Brown
Joe Pazandak
Rodney Wilson
.
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~~
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 · www.ci.shorewood.mn.us · cityhall@ci.shorewood.mn.us
DATE: 8 June 2001
TO: Wilson Real Estate, Inc.
20200 Lakeview Avenue
Excelsior, MN 55331
.
PROPERTY LOCATION: 20820 ldlewild Path
PROPERTY IDENTIFICATION NO.: 26-117-23-14-0015
NOTICE TO REMOVE
Offensive and Unhealthv Substances
\
\
NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced property
which is in violation of Chapter 501, Section 501.01 ofthe Shorewood City Code, a copy of
which Section is enclosed. The offensive matter to be removed from the property includes, but is
not limited to the following:
UNLICENSED AND/OR INOPERABLE VEmCLES OR EOUIPMENT:
.
Maroon Saturn, License No. CCX ~38 (Sep'OO) - expired license not registered to
occupant of property
Boat trailer - no license
OTHER:
, Cement blocks; wood and plywood :(OSB); tree stumps and logs.
You are hereby required to remove the above-described matter and any other offensive matter
located on the property and in violation of Chapter 501, Section 501.01 within ten (10) days from
the date hereof. In the alternative, you may file a written notice of appeal at the Shorewood City
Hall within ten (10) days, in which case your appeal will be set for hearing at the next regularly
scheduled meeting, of the City Council.
If you do not respond to this Notice within ten (10) days, the .City shall take whatever action as
may be necessary to have the offensive matter removed. The costs incurred by the City for such
removal shall be charged to the property owner and become a lien against the property.
*** PLEASE GIVE THIS MATTER YOUR IMMEDIATE ATTENTION ***
BY ORDER OF THE SHOREWOOD CITY COUNCIL Exhibit A
, f'So ' NOTICE TO REMOVE
.....,1 PRINTED ON RECYCLED PAPER
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0: FURTHER CORRECTIONS MAY BE REQUIRED
~ OWORK SATISFACTORY: PROCEED . MpHOTO TAKEN
'IORRECT WORK & PROCEED ~'
ORRECT WORK. CALL FOR REINSPECTION BEFORE COVERING
ORRECT UNSAFE CONDITION WITHIN HOURS. INSPECTOR WILL RETURN.
STOP ORDER POSTED, CALL INSPECTOR.
o INSPECTION REQUIRED. CALL TO ARRANGE ACCESS.
DATE
~OF SHOREW.OOD CALLED.IN fo../-o I
. INSPECTION NOTICE SCHEDULED 4'J'
PERMIT NO. -__/lCP. MPLETED b 11' -=
ADDRESS ;2l>J"~ ~{s;f tUi;d ~~ Ai
OWNER/CONTR. M75on. Red E~,1 :t:1lc.. .,;J..o~~I7.r rff:/
TEL. NO. OCCUPANT USE ;l-(P -/c..J-/5"
o SITE INSPECTION 0 PLUMBING FINAL 0 EXCAV.lGRADING/FILLlNG
o CONC, SLAB 0 BUILDING FINAL 0 REINSPECTION
o FOOTING 0 SEPTIC MAINT. ~FOLLOW'UP
o FRAMhllG 0 SEPTIC INSTALL. OM PLAINT
o PLUMBING RI 0 SEPTIC FINAL ROUTINE
o MECHANICAL 0 PROGRESS' 0 FIREPLACE
o INSULATION 0 DEMOL. 0
o WALL BD 0 FIRE PREVo 0
TIME
vehicles to Pamela @
call for the next inspection 24 hours in advance
Owner/Contr. on site;? NO
Inspector ~ r~u4I
Phone 474.3236
Wilson Real Estate, Inc.
20200 Lakeview Avenue
Excelsior,1V1N 55331
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June 16,2001
Shorewood City Council
City of Shorewood
5755 Country Club Road
Shorewood,.Mn 55331-8927
Re: Notice to Remove Offensive and Unhealthy Substances
Dear City Council:
.'
We refer to your letter of Jlli1e 8,2001 that identifies three offensive and unhealthy substances
on property located at 20820 ldlewild Path, Shorewood?vfN. Wilson Real Estate holds a
Warranty Deed and a Contract for Deed on this property. The property is owned }o.intly by
Rodney M. Wilson and Jessica L. Wilson under the contract for deed. Rodney is Jessica's
father. The property is jointly used and occupied by Rodney and Jessica. It is JessIed's primary
personal residence. She owns no other residence.
Please .be advised that the boat trailer and Maroon Saturn are licensed, ovmed and operated by
Jessica.. Rodney and members of their immediate family. See copies of recent paperwork. The
Maroon Saturn is a fine car that nms well and is currently parked on the driveway in front of
the garage. It was being stored at the back of the garage as Jessica was temporarily out of the
country. T~e StateofMinnesota advised her that she need not have new tabs when she is out
of the co-wifry'as'long as the auto. is "on blockS' stored hi hI'?,T.yar4. Also, the tlrewoo(l h~isbeen
removed. alia: Thecelnent 'b-Iocks'"( two)usect to hold up the trailers' have been put to their use.
.
In addition, we are consulting with a wild flower expert who will help us plant a wild flower
garden under the canopy of the woods.
Also. note that the license plates on the car did not match the record at the State of Minnesota
due to a clerical error made by the State. They had inadvertently recorded an 8 instead of a 7
as the, last digit on the, plate. They have, duly apologized to Jessica for the inconvenience.
caused by their error and have corrected the records.
Jessica was on a nine-month assignment as the Executive Director of a newly created Arco
Iris PreeScolar owned and operated by the RJW Foundation. The school is located in Macas,
Ecuador located in the foothiHs of the Amazon Jungle. See brochure attached. Her mission is
to ''instill values of respect, care for the environment, and appreciation for our diversitY'. She
sees educating young chitdren and their parents as a vehicle for educating a community to
respect diversity and breakdovvn classicism and prejudice.
Your letter is the 15th harassment inc.ident we have rec.eived and documented from various
cltY~aepartments aU generated from a vigilante neighbor who is operating an illegal 'volunteer
Exhibit B
LETTER OF APPEAL
Dated 16 June 2001
~,
vigilance committee of one' organized to harass and punish Jessica and her Hispanic husband
and daughter for taking up a residence. in the City of Shorewood. Discrimination and
harassment may not be illegal if done by a private citizen. b\..lt it is clearly lUllawful for a City
.. . -------"._,-,._,-~,.._~,,--'_..-...'." .-. .." ..
~11P.:9ilQ~~~~ff to:Qe:90-opted.into acts of ~iscrimination and hara~~m~nt.
The city justifies the discrimination on the premise that they have a. policy of issuing code
violation whenever anyone complains. The fact that over 50% of the neighbors. in this,
particular part of Shorewood have lots where the main portion of the lot is maintained in their
natural state (i.e. woods) seems to be not relevant to the City. The fact that almost every
neighbor has a boat and trailer parked on their lot seems to be unnoticed by the City or the
vigilante committee. In fact the committee does not even notice its own ugly boat and trailer,
offensive commercial vehicle and utility trailer always parked on their property. Of course
that is of no consequence because the committee is not Hispanic and speaks fluent English.
.
The fact is that every lot maintained in its natural state does not have manicured la\vns. Our
lot has 53 beautiful healthy Maple trees. It is not possible to maintain a grass lawn underneath
the 53 h1aple trees. Does the cOlli1cil suggest that we remove all the Maple trees so that we
can have a grass lawn? \Ve are right next to an out lot, which has. over 100 trees. Does the
council suggest that we remove all the Maple trees so that you can maintain a grass lawn?
Should we ask the city to remove their trees and clean up the fallen trees in their woods
because the woods are"'OtIensive and Unhealthy". Why is a natura! woods more offensive and
unhealthy than a manicured lawn that is maintained by chemicals and fertilizers that are
hannfut to aU of us.
It seems to us that th.e only unhealthy and offensive activity at work.in this matter is the
vi gjl ante committee of one and the c.ity policy of discrimination and harassment unde.r the
guise of a policy that ignores all code violations present in this Shorewood Neighborhood,
except those brought to your attention by the vigilante committee of one.
.
My legal counsel has advised me that your contin1;led supportofthe discrimination m~yha"e
to be resolved by a lawsttit that seeks aamages anc(penaHies "from the City for your direct
partlcfpationlri.this"acuvity. . . ., . ..... "."',,,""
Please give me proper notice if this matter is going to be on the agenda of a public meeting. I
am not requesting a public hearing at this time. If there are any further issues,..I suggest that
the City Attorney and my legal counsel at the Maslon law finn meet to resolve the matter.
" ""." "-.'......" ., ,".". '. " ,. .. .' ,.~' ,-,,'", .. '''',.' . . ..,-
Sincerely,
.
~~dr!~
/R<Odney M Wilson
CEO and President
\ .
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I..
.
.
CITY OF
SHOREWOOD
.
. 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Larry Brown, Director of Public Works J J:t
Craig Dawson, City Administrator 7'
FROM:
.
DATE:
July 6, 2001
RE: Discussion Regarding Gideon Road Drainage Issues
Background:
On April 23, 2001, Mr. Joe Lugowski of 24710 Glen Road, and Mr. and Ms. Brandon of 24735
Glen Road, appeared before the City Council to discuss drainage issues within the Glen Road
neighborhood (refer to Attachment 1).
.
Of particular concern to Mr. Lugowski is a drain tile, which extends from the lot opposite his
parcel, across Glen Road, and is suspected to run in close proximity to his house. From that point
the drain tile has historically been thought to run further to the north to the Hennepin County
Regional Rail Authority right-of-way. Ultimately, the tile line crosses County Road 19 and
continues on through the Xcel Energy storm sewer system (Refer to Attachment 2).
During heavy rain events, it is suspected that the draintile adds a significant amount of drainage to
the foundation of the Lugowski house. If the line is obstructed, it backs up and floods the
basement. On two separate occasions, Mr. Lugowski has. had to hire a contractor to clear
obstructions from the line.
Mr. Lugowski has requested that the City of Shorewood take over ownership and perpetual
maintenance of the tile line, since the only access for the system is outside of his property
boundary. To gain access, permission must be granted from the property of 24695 Glen Road. In
addition, the tile line drains a significant tributary area upstream of Mr. Lugowski's parcel.
"It
t..1 PRINTED ON RECYCLED PAPER
#1A.
.
.
Mayor and City Council
Glen Road Drainage Issues
July 6, 2001
Page 2 of 3
Analysis:
There is no doubt that there are significant drainage issues associated with the Glen Road area. In
1988 the City of Shorewood ordered preparation of a feasibility report to address the Glen Road
area. After several delays, plans and specifications were prepared for the project, which included
construction of a ponding and storm sewer system to address some of these same issues. A special
taxing district was created to assess property owners within the tributary area of Glen Road. On
April 22, 1991, a public hearing was conducted to receive comment on the proposal (Refer to
Attachment 3). In summary, the residents of the area did not accept the project, with many of the
key parcel owners unwilling to grant the easements necessary to construct the improvement. The
project was tabled due to lack of support from the neighborhood.
The request before the City Council is whether the City of Shorewood should take ownership and
perpetual maintenance of this private draintile system.
Common throughout Shorewood are many private draintile systems, such as this one. It is
important to consider that any infrastructure that is to be owned and maintained by the City, shall
be constructed to appropriate design standards and be located within the public right-of-way or
dedicated drainage and utility easement. In discussion of this particular system, it has already been
pointed out that the drain tile system that is in place does not function properly, and appears to be
constructed in a manner that contributes to the flooding of Mr. Lugowski's house. At this time,
there is not dedicated easement for this utility.
If the City were to take over ownership of this draintile, it would assume the liability of a system
that appears to be inadequate. In addition, this action would establish a policy change, and would
need to be applied uniformly for other drain tile systems within the City.
This policy matter does not diminish the fact that there remain significant drainage issues within
the Glen Road area that should be addressed. However, any system that is to be proposed will
require the support of the neighborhood, while meeting standard design criteria.
Glen Road has been scheduled in the Capital Improvement Program (CIP) as part of a pavement
reclamation project for year 2001. A draft feasibility report for this improvement has been
prepared, and is currently in review. Staff is recommending that as part of this improvement, the
draft feasibility report be modified to examine the installation of a storm sewer system along a
portion of Glen Road. It should be noted that such a change would likely require that the project
be modified from a pavement reclamation project to full reconstruction of the roadway.
.
.
Mayor and City Council
Glen Road Drainage Issues
July 6,2001
Page 3 of3
It should be noted that currently the City of Shorewood does not assess for local roadway
reconstruction. However, any drainage improvements that benefit areas outside of the public
right-of-way would be assessed accordingly.
Recommendation:
Staff is recommending that the City Council decline the request for the City to take ownership and
ongoing maintenance of the private draintile system along Glen Road, since such action would add
undue liability for the City, and is a change in policy that has major city-wide implications.
Staff is also recommending that the feasibility report of the Glen Road Pavement Reclamation
Project be modified to examine a storm sewer system to address the known drainage issues along
Glen Road.
REGULAR CITY COUNCIL MEETING MINUTES
APRIL 23, 2001
Page 2 of5
4. MATTERS FROM THE FLOOR
.
Administrator Dawson explained, in response to Mr. Lugowski's question, City policy typically assumes
private the responsibility in matters such as this one.
Councilmember Zerby stated he had toured the area and did not notice a way for the standing water to
escape. Councilmember Turgeon also noted Mr. Lugowski would have a difficult time accessing the tiled
area which was on his neighbor's property.
Mayor Love stated he knew there was a general water problem in that area and if possible, the situation
would be remedied when the Gideon Glen restoration project was put into place. However, he also noted
there was not any proposed ponding in any plans for that area at this point in time. He also emphasized
the City would be looking comprehensively at water issues in that area, and a status report regarding
issues and policies would be available in approximately five weeks.
.
Administrator Dawson complimented the City Public Works Departinent crews for their efforts over the
weekend and earlier in the day in dealing with the unusually high water levels in the area. He noted the
City had received the equivalent of approximately a foot of rain over ithe past three to four weeks, making
runoff extremely difficult to handle. !
5. PARKS - Report by Representative
A. Report on Park Commission Meeting Held April to, 2001
Commissioner Young reported on matters considered and actions taken at the April 10, 2001, Park
Commission Meeting (as detailed in the minutes of that meeting). He noted a great deal of concern
remained for the issues of dog waste in the public areas of the City, such as on trails and in the parks.
After some discussion, it was the consensus of the Council that they would like to continue looking for
ways for people to continue to share these public spaces with dogs. While Council continued to urge
people to clean up appropriately and consistently after their pets, there was also consensus for the idea of
seeking law enforcement services if this problem continued in the City.
6. PLANNING - Report by Representative
Commiss~oner Pisula reported on matters considered and actions taken at the April 17, 2001, Planning
Commission Meeting (as detailed in the minutes of that meeting). He also thanked Director Nielsen and
Attachment 1
CC Minutes
.
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CITY OF SHOREWOOD
REGULAR CITY COUNCIL MEETING
MONDAY. APRIL 22. 1991
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
PAGE 4
"-
7:15 P.M. PUBLIC HEARING - CONSIDER ORDERING OF IMPROVEMENTS/ORDER
PREPARATION OF PLANS AND SPECIFICATIONS - GLEN ROAD DRAINAGE PROJECT
Brancel opened the Public Hearing at 7:47 P.M.
City Engineer Dresel presented the project and gave an overview of
prior proposals. The project was first proposed in 1988 because of
flooding of homes in the area that, at times, flowed over HwY.19.
Three ponding areas were established by the Minnehaha Creek Watershed
District in 1988. The funding was never established and the project
never completed.
In May 1990 the City request that the MCWD amend their study to deal
solely with the Shorewood portion of the project. In August of 1990 a
Feasibility Study was done by OSM that included dredging ponds 2 and
3. At the time, the dredging would have including clearing trees and
the residents did not want that. The easements would have been
extensive. On Nov. 13, 1990 the City asked the MCWD to do another
model and a Taxing District was established. On Dec. 28, 1990 OSM was
asked to go ahead with plans and specs. but the project has been in
limbo. In March 1991 the Feasibility Report was updated and the
project was scaled down from $150,000 to $107,000. Attachment 3
April 22, 1991
Public Hearing
4
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REGULAR CITY COUNCIL MEETING
MONDAY. APRIL 22. 1991
5755 COUNTRY CLUB ROAD
PAGE 5
Dresel said he is now asking for direction and input from the
neighborhood.
Finance Directo~ Rolek said the City looked at two funding options;
special assessment and special taxing district.
Rolek said it is hard to prove benefit with drainage projects and use
the special assessment. Therefore, a special taxing district was
established. He said the project will cost $307,000 ~ith easements.
BRANCEL OPENED THE HEARING TO THE PUBLIC AT 7:54 P.M.
BERNIE EISENREICH - WESTWIND ADDITION
Eisenreich said part of his property is in the Special Taxing District
but he could see know problem on Smithtown Road.
Nielsen said the north side of Smithtown Road is in the drainage
dis'trict.
Eisenreich said he doesn't think the project is needed.
ROGER CHAMPA - STAR LANE
He thought the City waited with this project until there were more
homes to pay for the project.
Brancel said the project was delayed because
Champa asked if the Council had approved the
development and determined that the drainage
Road ,area.
Brancel said the Council requi~ed the developer to set aside land for
a ponding area. However, the pond has not been used yet but can be
used if the Glen Road project is not completed.
Champa asked how long this problem'has been going on.
Gagne said there has been a problem at least since 1961, when he moved
in. He said know one wants to address the problem until they are
under water.
.
it was given to the MCWD.
Christophe~ Lane
would not affect the Glen
DAVID LITTLEFIELD - 24775 GLEN ROAD
Littlefield explained the problem and how the water sits in the area.
He said the current Livingston property is sometimes underwater.
BRIAN MAHAN - 5670 CHRISTOPHER ROAD
Mahan asked Rolek to explain the tax capacity.
Rolek said the tax values are established by the State at 1% of the
first $68,000, 2% up to $110,000 and 3% over $110,000.
Mahan said he and his wife are not in support of the project.
He asked if the City will take action against Tonka Bay because the
Tonka Bay Mall drains water into the area.
Nielsen said that problem has been discussed previously.' A drainage
pattern was established in that area.
5
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REGULAR CITY COUNCIL MEETING
MONDAY, APRIL 22, 1991
5755 COUNTRY CLUB ROAD
PAGE 6
Gagne said that when other Cities and agencies were involved, they
used the MCWD as a third 'party but it didn't work.
Stover and Gagne said Tonka Bay maintains that water from Shorewood
also runs into Tonka Bay. '
Mahan asked why the ICO is excluded from the project.
Dresel and Public Works Director Zdrazil said there is a catch basin
to take care of the runoff.
Mahan reiterated that Christopher Road was approved without concern
for the runoff.
He said the Council should consider the financial aspects of
litigation by the residents over this-project.
PETER CICCIO - 5655 CHRISTOPHER LANE
Ciccio said he is against the project. He
as of the time of the assessment hearing.
undue financial burden on him and he would
an easement.
Dresel said the figures are not final.
asked if the value is fixed
He said this would place an
lose 65 Ft. of his lot for
ALLAN VAN DER LINDE
Van der Linde said he purchased his property 3 years ago. He said the
problem should be solved by Hennepin County. The burden is placed on
the Cities to solve drainage problems. He said there is no reason for
him to finish his house. if vacant lots are taxed less.
He said the City is paying too much to buy the land to drain the low
lying area.
He said there should be a different way to do this.
ROGER FISCHBACH - 24885 GLEN ROAD
Fischbach asked what the City is paying for easements.
Dresel said they figured $.25 to $1.00 per Sq. ft., approximately.
Fischbach asked if trees would be removed.
Dresel said they are trying to minimize the removal of trees.
Fischbach asked what guarantees he had that the problem would be
solved. He said his house is built on a drainage area.
Dresel said the project would not alleviate ground water drainage.
That would require installing a sump pump.
Fischbach said he would rather do that.
Dresel said the legiSlature has adopted rules for storm sewer drainage
projects. All residents who contribute to the problem are taxed.
WOODY LOVE - MINNEHAHA CREEK WATERSHED DISTRICT REPRESENTATIVE
Love explained that water quality in the area is still an issue. He
said a long term approach is necessary and a more natural method of
solving the problem. He offered the staff of the MCWD to help with
the project.
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REGULAR CITY COUNCIL MEETING
MONDAY, APRIL 22, 1991
.rt ,
5755 COUNTRY CLUB ROAD
PAGE 7
JOHN PLONSKE - 24680 SMITHTOWN ROAD
Plonske said the numbers can get worse. The residents do not know
enough about the project. He said he moved to the area for the
nature. He asked who will gain from this project. He can see no'
benefit.
DEBRA ROSS-FARRELL - GLEN ROAD
Ross-Farrell said a holding pond was established to take the drainage
off the Towne Addition but not the whole area. '
She said she will lose 1/2 acre of land for easements. Ross~Farrell
said she has 30 dead trees in her yard from the 1987 storm and she is
trying to keep this from happening again.
PUBLIC HEARING CLOSED AT 8:48 P.M.
Brancel said she the cost of the project is high.
Stover said if easements are volunteered, the cost would be 1/3 less.
Gagne said he does not want to spend $307.000 and the City c~nnot
continue to run water off into the lake. He would like to find
another way.
Councilmember Daugherty said that water problems don't disappear. He
said the residents should discuss the project.
Lewis said the easements add to the cost. He said the State mandates
the tax figures. He said the group called Fair Share is trying to
change the tax structure.
Froberg said the Council can table the project for up to 6 months.
The project was not petitioned by 35% or more residents. Approval
will require 4/5 vote of the Council.
Stover moved, Gagne seconded, to table the Glen Road Drainage project
for 6 months and encourage the residents involved to discuss the
problem.
Motion carried - 5/0.
Lewis said the MCWD offered help.
Gagne asked if the neighbors are interested in discussing the project.
Brian Mahan. Peter Ciccioand David Littlefield said they would try to
organize a meeting.
BREAK - 9:05 - 9:10
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MAYOR
Barb Brancel
COUNCIL
Kristi Stover
Bob Gagne
Rob DaughertY
Daniel Lewis
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 · (612) 474.3236
MEMO
TO:
MAYOR AND COUNCILMEMBERS
FROM:
AL ROLEK
DATE:
APRIL 15, 1991
.
RE:
PER PARCEL COSTS FOR GLEN ROAD/COUNTY ROAD 19 STORMWATER
IMPROVEMENTS
The stormwater improvements proposed for the Glen Road/County Road
19, area is projected to cost $307,000 to complete. This cost
includes the actual construction costs, 'indirect costs such as
engineering, administration, financing, etc., and e~sement
acquisition costs.
A special taxing district has been established to pay for the
improvement. Under this arrangement, all 41 parcels within the
district boundaries will share in the cost of the improvement on an
ad valorem basis. Those properties having the highest tax
capacities will pay more for the improvements than those having
lower tax capacities. The cost per $1,000 in tax capacity is
$3,298.24.
.
I have estimated the cost per parcel and the annual payment at a
7.5% interest rate, with 5% coverage, over ten and fifteen year
periods to give an idea of total costs. A spreadsheet is attached
which shows these estimates for all parcels in the district. The
per parcel costs range from $570.60 on the low' end to $ 71,627.83
on the high end. The following is an at-a-glance comparison of the
cost to homestead properties having estimated market values of
$100,000, $150,000 and $200,000:
Estimated Tax Estimated Annual Cost Annual Cost
Market Value Capacity Tax Over 10 Years Over 15 Years
$100,000 $1,320 $ 4,353.66 $ 665.98 $ 517.90
150,000 2,720 8,971.21 1,372.33 1,067.19
200,000 4,220 13,918,57 2,129.13 1,655.72
It has been assumed that the City would have to purchase easements
for this project. Although some of the tax amounts for the project
are large, some will be offset by the payments for easement
A Residential Community on Lake Minnet~nka's South Shore
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MEMO
GLEN ROAD/COUNTY ROAD 19 STORMWATER IMPROVEMENTS
APRIL 15, 1991
PAGE 2
acquisition. The square footage of the easements which are to be
acquired appear in the final column on the attached spreadsheet.
If the easements were acquired at no cost, then the cost of the
project would be reduced by approximately 2/3 and the estimated tax
amounts would be reduced accordingly.
This should present a good summary of the expected per parcel
costs. 'Should you have any questions, please give me a call.
.
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-AX?AYER
(-.
CITY O~ SHOREWOOD
SPECIAL TAXING DISTRICT NO. [
GLE~ RCAD/CO~~TY ROAD [9 STORMWATER IMPROVEMENTS
ESTIMATED COSTS BY PARCEL
APRIL 15, 1991
PARCEL 10 NO.
LOT
TOTAL
TAX % OF ESTIMATED
BLOCK CAPACITY TAX CAP. TAX
(-
ESTIMATED ESTIMATED
ANNUAL COST ANNUAL COST
H/5% COVER W/5% COVER EASEMENT
OVER 10 YRS OVER 15 YRS SQUARE
@ 7.5% INT @ 7.5% INT FOOTAGE
;UDITOR'S SUBDIVISION NO. 133
._--------------~-----------------------------------------------------------------------------------------------------------------
-------------------------------
HEVEN PAHL
JAMES QUAST
JONOVAN MESSENGER
?AUL HIRSCH
;MERIC~N LEGION 259
:ONALD KEEFE
;MERICAN LEGION 259
. ROGER & FAYE FEMRITE
t~ HARD MOORE
ICAN LEGION 259
. S DEVELOPMENT, INC.
:, I HERINE HOUCK
;OHN PLONSKE/JANE RIVERS
~OWNE ADDITION
33-117-23-24-0006 19
33-117-23-24-0007 PART OF 20
33-117-23-13-0003 23
33-117-23-13-0004 24
33-117-23-13-0006 PART OF 25
33-117-23-13-0007 PART OF 25
33-117-23-13-0008 PART OF 25
33-117-23-13-0009 PART OF 25
33-117-23-13-0010 PART OF 25
33-117-23-13-0011 PART OF 25
33-117-23-13-0012 26
33-117-23-13-0018 PART OF 22
33-117-23-13-0019 PART OF 22
JOHN FRANGIPANE 33-117-23-13-0020
KESSLE~ 33-117-23-13-00:1 2
'~ICHAEL & THE~ESA ZER3Y 33-117-23-13-00:: 3
:~IAN & RHONDA M;'GHAN 33-117-23-13-0023 4
:TEVEN & SANDRh BLO~ 33-117-23-13-0C:~ 5
?OBT. & BETTY ~OU DORWEILE? 33-117-23-13-0025 6
-mWH S~RHItffil-H'~ c.~1I 33-117-23-13-0026 7
~IC~AEL & MEL!SSA FOSTER 33-117-23-13-0027 8
~. EDGERLY & S. JONES 33-117-23-13-0028 9
LLOYD & JANE HARNS 33-117-23-13-0029 10
~ESTWODD 3RD ADDITION
~08T. & ANNA GARDNER 33-117-23-24-0022 7
t. ~ RLES & SALLY CARLSON 33-117-23-24-0028 2
R & SUSAN CHAMPA 33-117-23-24-0029 3
.1ARD & AMEROGENE EISENREICH 33-117 -23-24-0030 4
~_LAN & DEBRA VANDERLINDE 33-117-23-24-0031 5
:~AN!TOU GLEN
:AVID LITTLEFIELD
;'lED LIVINGSTON
:EBRA ROSS
:~NDRA VAN DERVEER
.K ~ELLOWSH!P O~ UNITARIANS
_X FELLOWSHIP CF UNITARI~~S
~~ FELLOWSHIP OF U~ITAR!~NS
:~QREWOOD OAKS PARTNERSHIP
:~~~EHOOD OAKS ?ARTNERSH!?
~ANIEL 8ARTUS
7DHN & SANDRA M!LLER
:.0GER FISCH8AC~
:AMES CADA/SUSANNE eACA
33-117-23-12-0023
33-117-23-12-0024
33-117-23-12-0025
33-117-23-12-0026
33-117-23-12-0027
33-117-23-12-00:3
33-117-23-12-0029
33-117-23-12-003~
33-117-23-12-0031
33-117-23-12-0032
33-117.23-21.0028
33-117-'3-~1-00~O
33-1i7-23-2i-0036
14 & 15
16
17 & 18
19
20
21
22
PART OF 23
PART OF 24
PART OF 24
10
11
12 & 13
802 0.8616 2,645.19
750 0.8058 2,473.68
635 0.6822 2,094.38
852 0.9153 2,810.10
4,596 4.9377 15,158.70
4,903 5.2675 16,171.26
1,079 1.1592 3,558.80
2,732 2.9351 9,010.79
2,957 3.1768 9,752.89
648 0.6962 2,137.26
4,563 4.9022 15,049.86
1,078 1.1581 3,555.50
1,601 1.7200 5,280.48
1
1
1
1
1
1,332
2,527
173
1 9,.'"
t (/Y
1i1
.oJ
173
4,512
400
1,440
1,476
1. 4310
2.7149
0.:559
2.1358
0.:859
0.1859
4.8474
0.1297
1.5471
l.SS57
4,393.25
8,334.65
570.60
6,556.90
570.60
570.60
14,881.65
1,319.30
4,749.46
4,868.20
1
1
1
1
1
2,552 2~7417 8,417.10
1,233 1.3247 4,066.73
3,857 4.1437 12,721.30
2,090 2.2454 6,893.32
1,233 1.3247 4,066.73
:I:
:t
t
3,314
1,790
2,681
1,156
1,869
600
450
9
21 708
, .
3,,,88
1,032
1,330
l,3ge
3.5604
1.9231
2.8803
1.2419
2.Q030
0.6446
0.4835
0.0097
23.3219
3.6399
1.10e7
1.4229
1. SO 19
10,930.3"6
5,903.85
8,842.58
3,812.76
6,164.41
1,978.94
1,484.21
29.68
71,598.15
11,174.43
3,403.78
4,3e6.~
4,610.94,
404.64
37B.40
320.38
429.86
2,318.34
2,473.'73
544.39
1,378.39
1,491.91
326.94
2,302.19
543.89
807.76
672.04
1,274.96
87.28
1,003.01
87.28
87.28
2,276.46
201.81
726.53
744.69
1,287.57
622.09
1,945.99
1,054.48
622.09
1,672.02
903. 12
1,352.65
583.24
942.97
302.72
227.04
4.54
10,952.42
1,709.36
520.68
671. 03
705.34
314.67
294.26
249.14
334.28
1,803.24
1,923.70
423.35
1,071. 90
1,160.18
254.24
1,790.30
422.95
628.15
522.61
, 991.47
67.88
779.99
67.88
67.83
1,770.29
156.94
564.9B
579.11
1,001.28
483.77
1,513.30
820.01
483.77
1,300.25
702.31
1,051.89
453.56
733.30
235.41
176.56
3.53
9,517.15
1,329.28
404.91
521.83
548.51
5,376
6,700
65,683
" .. ""~
"'O'~
18., 487.~'"
18,974-
24,974
3,500
62,173
, -"')
"J,; :"
JC 'I\i
"f. ,..... I
7,500
6,750
e,~co
93,080
--------~---------------------------------------------~-------
100 307,000
46,962
36,520 283 ,033
:t EXE~PT FaR TAX PURPOSES - VALUES SUPPLIED BY CITY ASSE2SGR
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator ,/
Larry Brown, Director of Public Works ~
July 6, 2001 Y
FROM:
.
DATE:
RE: Discussion Regarding Permanent Barricades on Reutiman Lane in Freemen Park.
On May 14th, the City Council ordered that permanent barricades be installed on Reutiman Lane in
Freeman Park. Since that time, several sports organizations have voiced concerns regarding
accessibility for emergency vehicles between the north and south end of Freeman Park.
Staff has been in contact with emergency service providers to seek input as to perceived risks.
While most providers acknowledge that separation of the north and south ends of Freeman is an
inconvenience, the fact remains that the South Lake Minnetonka Police Department (SLMPD) will
be the first response to any emergency, and will be able to provide direction to other emergency
service providers.
.
It should be noted that already someone has taken the opportunity to ram one of the bollards that
were placed and drive between the barricades.
The City of Shorewood has analyzed this type of issue previously (Christmas Lane and Brand
Circle). In the past, the City has utilized plastic breakaway posts, breakaway wooden bollards, and
signage, which prohibit all but emergency vehicles. All of these measures have had poor
performance records, as drivers determined to get to their destination via shortcut have plowed /
through the obstacles put in their path. (Plastic breakaway posts appear to be the most popular
target!). To complicate matters, insurance companies prohibit emergency service providers to ram
any wooden bollards or barricade.
One suggestion that has been provided is to install a surmountable curb across the width of
Reutiman Lane (in the location of the present bollards), elevate and pave the pedestrian path
between the barricades, and install bollards of sufficient width to allow passage of emergency
vehicles. If the curb was a surmountable curb, emergency vehicles could drive over the curb and
down the pedestrian path to gain access to either end of the park.
n
\..1 PRINTED ON RECYCLED PAPER
$ql3
Mayor and City Council
Permanent Barricades Reutiman Lane
July 6, 2001
Page 2of2
Undoubtedly, there will be a certain percentage of the population that will ignore the signs, posts,
and curbing and will drive down the path, all in the name of getting to the game in time. This type
of action will need to be enforced by the SLMPD.
In a related matter, WSB and Associates has been working on the design for the South Access
Closure at Trunk Highway 7 to Freeman Park. It is anticipated that the design can be completed and
let for bids in the fall of 2001.. Staff is recommending that the design of the emergency access be
analyzed as part of this plan and brought to the Park Commission and City Council for review at
that time. Therefore, any improvements can be considered in total, as it relates to traffic circulation
for the entire park.
Recommendation:
.
Staff is recommending that design for emergency access on Reutiman Lane adjacent ball field 3 be
incorporated into the design of the South Access Closure of Freeman Park and Parking Lot. This
design will be brought to the City Council and Park Commission for review once completed. The
current system of boUards would remain in place until that design is constructed.
.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Larry Brown, Director of Public W orks ~
Craig Dawson, City Administrator cb
July 5, 2001
FROM:
.
DATE:
RE: A Motion Approving Revised Expenditures for Municipal State Aid Funds for the
State Trunk Highway 7-41 Reconstruction Project, City Project 98-05
On May 29th, 2001, the City Council adopted Resolution 01-030 which authorized the Mayor and
City Administrator to enter into the Cooperative Agreement 81025 with Minnesota Department of
Transportation (MnlDOT) for the construction of Trunk Highway 7 and 41.
.
The Cooperative Agreement documents each agency's responsibilities and associated costs. The
costs outlined in the agreement were based upon estimates as prescribed by MnIDOT's project
histories for recent projects. It is understood that the actual costs for each agency will vary slightly
from the estimated schedule of costs, based upon actual bid results.
The bid opening for the project was conducted on June 13th. Attachment 1 is the bid tabulation for
the project. The low bid was provided by Hardrives, Inc. in the amount of $2,477,897.48, as
compared to the estimated construqtion cost of $1,802,176.80. This is a 37.5 percent increase in total
project cost.
Due to the large increase in costs, MnlDOT has held off on executing the contract, until additional
funds can be rededicated. Representatives have stated that it is the State's intent to approve the
Cooperative Agreement and award of bid. However, final signatures will not occur for approximately
one week. The Attorney General's Office mandates that the Cooperative Agreement must first be
executed, before bids are to be awarded by the City (refer to Attachment 2). Therefore, the formal
award of the bid must be postponed until the Cooperative Agreement has been executed.
The following table is a revised cost participation schedule for the project, based upon the bid results.
ft
~~ PRINTED ON RECYCLED PAPER
'# Cfc.
Mayor and City Council
TH 7 & 41 Reconstruction Project
July 5, 2001 "
Page 2of3
FUNDING BREAKDOWN
TH 71TH 41 Intersection Improvement
S.P. 1008-58 and S.A.P. 216-010-04
Shorewood, Minnesota
Revised July 5, 2001
DESIGN
ITEM , TOTAL SHOREWOOD MnlDOT
Preliminary & Final Design
(throujl;h 3/31/01) $283,687.07 $27,148.85 $256,538.22
Subtotal Design $283,687.07 $27,148.85 $256,538.22
RIGHT OF WAY ACQUISITION .
ITEM TOTAL SHOREWOOD MnlDOT
Right of Way/Easements 140,340.00 100,070.00 40,270.00
RIW AppraisalslNegotiations (Est.) 50,000.00 28,000.00 22,000.00
Subtotal Right of Way Acquisition $190,340.00 $128,070.00 $62,270.00
CONSTRUCTION
ITEM TOTAL SHOREWOOD MnlDOT
Construction TH 7ffH 41
Intersection 1,318,785.17 1,318,785.17
New Signal System (25% City /
75% State) 211,390.00 52,847.50 158,542.50
Salvageffemporary Signal System 54,370.00 54,370.00 .
Construction - Frontage RdlLake
Linden Dr. (20% City /80% State) 355,558.01 71,111.60 284,446.41
StormSewerTH 7ffH 41 199,255.27 199,255.27
Storm Sewer Frontage Rd./Lake
Linden Dr. (34% City /66% State) 338,539.03 115,103.27 223,435.76
Subtotal Construction $2,477,897.48 $239,062.37 $2,238,835.11
CONSTRUCTION OBSERVATION
ITEM TOTAL SHOREWOOD MnlDOT
MnlDOT Construction Observation ..
(-8 % of Construction) 198,231.80 19,124.99 179,106.81
Subtotal Consu'Uction
Observation $198,231.80 $19,124.99 $179,106.81
TOTALS $3,150,156.35 $413,406.21 $2,736,750.14
.
.
Mayor and City Council
TH 7 & 41 Reconstruction Project
July 5, 2001
Page 3 of 3
Shorewood's portion of the project amounts to $413,406.21, as compared to the preliminary
estimates of $327,401.08. As originally planned, the City of Shorewood will be utilizing Municipal
State Aid Funds for its participation in the project. De
Therefore, it appears that it will be necessary to conduct a special City Council Meeting to perform
the formal award of the contract to Hardrives, Inc. Since it is not yet known as to the timing of that
meeting, Staff suggests that the City Council approve the revised expenditure of Municipal State Aid
Funds, contingent upon the State executing the Cooperative Agreement. While this action will not be
the formal award, the record will reflect desire of all of the City Councilmembers present at Monday
night's meeting.
Recommendation:
Staff recommends that the City Council authorize the expenditure of Municipal State Aid funds, as
outlined in Funding Breakdown of this memorandum, contingent upon the Minnesota Department of
Transportation executing Cooperative Agreement 81025.
Staff will notify the Mayor to call a special meeting to formally award the construction contract.
Three Councilmembers will need to be present for that meeting to be conducted. As it is anticipated
that this item will be the only item on the agenda, this meeting should be very brief.
Trunk Highway 7 /41 Road Improvement Project
Project No. S.P. 1008-58 and S.A.P. 216-010-04
City of Shorewood, Minnesota
Bids Opened: June 13, 2001 -10:00 A.M.
Contractor
1 Hardrives Inc
2 C S McCrossan Canst
3 Midwest Asphalt Corp
Engineer's Estimate
Bid Security
Total Bid
x
X
X
$2,477,897.48
$2,606,176.62
$2,619,098.24
$1,804,186.80
I hereby certify that this is a true and correct tabulation of the bids as received on June 13, 2001.
M:\ 1122-1 OO\bidtab.xls\Bid Summary
9J--M ~
f . Jeff W. Stewart, P.E.
** Denotes corrected figure
.
.
Attachment 1
Page 10f1
'Larry Brown
From:
To:
Cc:
Sent:
Subject:
Mike Kowski <Mike.Kowski@dot.state.mn.us>
<engineer@ci.shorewood.mn.us>
Maryanne Kelly-Sonnek <Maryanne.Kellysonnek@dot.state.mn.us>,
Thursday, July OS, 2001 9:58 AM
Re: 7-41 Agreement
Sorry for the confusion.
After I sent you the message alerting you to a revised agreement, was sent the info by Maryanne
saying the original document was in her office and would be executed.
She will simply revise the amount we are committing to the project. I have been advised this is how
Mn/DOT would normally handle its own jobs where the bids come lin higher.
Maryanne is currently routing the agreement for final signature.
. answer your other question...you should not award the job prior to the State executing the
reement. Strictly speaking thisis a violation of State Statutes even if you award "contingent on the
State concurring".
Please hold off on the award until the agreement is executed on our end, hopefully this can be done
in a week or two. .
Michael P. Kowski P. E.
Cooperative Agreement Engineer
Metro Division
(651) 582-1661
mike. kowski@dot.state.mn.us
..
ATTACHMENT 2
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
I~
..
DATE:
July 6, 2001
RE: Schedule Work Plan for Lake Linden Drive
This item is to be removed from the City Council Agenda.
.
n
t.~ PRINTED ON RECYCLED PAPER
-#'1D
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator "k
July 5,2001 W
City Administrator Performance Evaluation
.
The employment agreement between the City and the city administrator calls for an evaluation of his
performance after six months of employment. Believe it or not, those six months have already gone
by.
A few months ago, the City Council agreed on a format to follow in evaluating the city
administrator's performance. Council and I concurred that this is tool is a good start, and will likely
be modified and refined as we become familiar with using it. We also agreed with Mr. Brimeyer's
approach to use the evaluation to strengthen the Council/administrator team.
The Council should discuss the process it wishes to follow in the evaluation. As a suggestion, one
approach that I have found to be effective is for two members of the Council to coordinate the
gathering of evaluation responses, and to share the results with me.
.
I am very pleased to serve the Council as your city administrator, and I look forward to identifying
ways to strengthen our team and serve you more effectively.
)/ {O B-1
n
t.~ PRINTED ON RECYCLED PAPER