112700 CC Reg AgP
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CITY OF SHOREWOOD
CITY COUNCIL MEETING
MONDAY, NOVEMBER 27, 2000
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
s
1.
CONVENE REGULAR COUNCIL MEETING
A. Roll Call
Mayor Love_
Stover
Garfunkel_
Lizee
Zerby _
B. Review Agenda
C. Presentation by Ken Jareo, City's Insurance Agent
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes of November 13, 2000 (Att-#2A Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
A. A Motion to Adopt a resolution Providing for Delinquent Utility Charges to be Levied
(Att-#3A Proposed Resolution)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
s. PARKS
A. Report on Park Commission meeting of November 14,2000 (Att.-#5A Minutes)
6. PLANNING- Report by Representative
A. Shorewood Yacht Club
1. A Motion to Adopt a Resolution Approving an Amendment to the Shorewood
Comprehensive Plan - Land Use Plan
2. A Motion to Adopt an Ordinance Amending the Zoning for the Shore wood
Yacht Club from R-IA1S and R-3A1S to L-R, Lakeshore Recreational
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CITY COUNCIL AGENDA - November 27,2000
Page 2 of2
3. A Motion to Adopt a Resolution Approving a Conditional Use Permit and
Variance for the Shorewood Yacht Club.
B. A Motion to Adopt a Resolution Approving a Conditional Use Permit for the Expansion
of the Clubhouse Facility at the Minnetonka Country Club (Att.- #6B, Planner's
Memorandum, Draft Resolution)
Applicant: Bo Witrak representing the Minnetonka Country Club
Location: 24575 Smithtown Road
C. A Motion Directing Staff to Prepare a Resolution Approving a Lot Line Rearrangement
(Att-#6C, Planner's Memorandum)
7. GENERAL
A. Motion Authorizing Transfer of Funds for the Gideon Glen Land Acquisition. (Att. -7 A,
Finance Director's Memorandum; Proposed Resolution)
B. Discussion on South Lake Minnetonka Police Department Formula.
C. A Motion to Approve a Letter of Understanding Regarding the Hiring of a City
Administrator/Clerk
8. ENGINEERINGIPUBLIC WORKS
9. REPORTS
A. Administrator & Staff
1. Gideon Glen
2. Skate Park
3. Eddy Station
4. County Road 19 Intersection
B. Mayor & City Council
1. Excelsior Fire District
10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.-#10)
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 27 November 2000
.>
Agenda Item #1 C: City Insurance Agent Ken Jarco will present a brief overview of the City's
property and liability insurance coverage, which renewed on November '1.
Agenda Item #3A: This motion approves a resolution setting delinquent utility charges and.
other charges and fees to be certified to the County as a levy on the property taxes. This
resolution is passed annually.
Agenda Item #6A: . The various documents for the Shorewood Yacht Club have not been
completed as of this writing. They will be delivered under separate cover.
Agenda Item #6B: The Minnetonka Country Club has requested reapproval of a conditional
use permit that was granted to them two years ago (these permits must be used within one
year). The Planning Commission agreed with staff to approve the request, but they added
a landscaping recommendation for the boundary between the Club's maintenance
area/driving range and residential lots to the west. A revised version of the previously
approved C.D.P. resolution will be distributed at the meeting on Monday night. Council
approval requires a four-fifths vote.
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, Agenda Item #6C: Property owners at 5285 and 5305 Shady Island Road have agreed to
rearrange the lot line between their respective lots. In moving the lot line 10 feet the old
cabin on 5285 becomes nonconforming with respect to side yard setback requirements.
The Planning Commission agreed with st~ffs recommendation to approve the
division/combination, subject to the applicant submitting a letter of credit guaranteeing
that the nonconforming cabin would be removed by August 2001. Approval of this
request requires a simple majority vote.
Agenda Item #7 A: The documents for the Gideon Glen land acquisition closing have not been
received from the title company as of this writing. They will be available at the City
, Council meeting and will include a resolution to approve the transfer of funds and
repayment terms for the loan discussed by the council at worksessions.
n
~~ PRINTED ON RECYCLED PAPER
Executive Summary - City Council Meeting of 27 November 2000
Page 20f 2
Agenda Item #7B: The material relative to the new Police Dept. formula will be distributed
under separate cover.
Agenda Item #7C: The letter of understanding for the new City Administrator that was
reviewed at the study session on 20 November requires formal approval at Monday
night's meeting. Approval requires a simple majority vote by the Council.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
November 22, 2000
.
TO:
Honorable Mayor and Councilmembers .
Bonnie Burton, Finance Director V
FROM:
RE:
Annual Property & Liability Insurance Renewal
The City's Property/Liability Insurance package renewed on November 1,2000. Ken
Jarco, the City's long-time insurance agent, will be present at the November 27 meeting
to provide information about the City's coverage through the League of Cities Insurance
Trust and answer any questions the council may have.
.
The total package renewal premium for next year is $41,305 compared with $48,359 last
year, a savings of about $7,000. The reduction of premium is due to current loss
expenence.
Please advise if you would like additional information or if I can be of further assistance.
{) PRINTED ON RECYCLED PAPER
-#/(,
o 22 2000 1 1
JARCHO AGENCY LLP
9528842358 P.02/06
C1@9
KEN jARCHO INSURANCE AGENCY, LLP
Phone (952)884-2358
l"ax (952) 884-6540
9052 Lyndale Avenue South
Minneapolis, Minnesota 55420
CITY OF SHOREWOOD
INSURANCE PROGRAM
NOVEMBER 2000
The City of Sborewood has been insured with the League of Minnesota Cities
Insurance Trust since 1986. This program was established in the early 1980's with
the intent ofinsnrmg cities without producing profit for tbe insurance carrier. 90%
of cities that are eligible are enrolled in this program. The program has been very
successful in maintaining competitive rates in addition to paying dividends based on
the RLpgnlm's loss ratio, not the loss ratio of the individual city. Loss ratios are
based on the annual renewal premiums e:x:cluding any dividends paid. The City of
Shorewood has qualified for a dividend most year and following is a list of the most
recent ones paid: 1995 - $18,763.00
1996 - $25,519.00
1997 - $22,722.00
1998 - $18,306.00
1999 - $13,179.00
*5 Year Loss Ratio is 53% and 13 Year Loss Ratio is 30%.
.
Our agen~ has written coverages for Shorewood since 1984, originally with
Marlnco Insurance Company out of Texas, and then through the League program.
.
Annual premiums are bued on the total program's experience and Shorewood's
experience within the program. The total package renewal premium for 2000-2001
is $41,305.00 compared to $48,539.00 last year. The annual Umbrena premium for
2000-2001 is $5,274.00 compared $7,044.00. This reduction of premium is due to
current loss experienee.
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CITY OF SHOREWOOD
NOVEMBER 2000
POLICY/COVERAGES
POLICY PERIOD PREMIUM
CMC 19969 - League of Minnesota Cities 11/01/00 to 11/1/01
$5,123,195. Blanket on Buildings & Personal Property
$500. Deductible
530,588. Mobile Equipment Scheduled - Over $25.000.
230)021. Mobile Equipment Unscheduled - Under $25)000.
$500. Deductible
60,000. Extra Expense - City Hall
750,000. Commercial General Liability - $500. Deductible.
750,000. Public Officials Liability - $2,500. Deductible
Including Y2K Coverage
1,000,000. Business Auto Liability
Basic PIP
1,000,000. Uninsured & Underinsured Motorists
$500. Ded. Comprehensive - Per Schedule
$500. Ded. Collision - Per Schedule
15,000. Garagekeepers Coverage - $500. Deductible
MEt- 3237 League of Minnesota Cities
1,000,000. Umbrella
11/1100 to 11/1101
BFS00000472580 St. Paul Companies 11/1/00 to 11/1/01
Liquor Stores at
171.300. Special Foml. Replacement Cost on Contents
23720 Highway 7, Shorewood, MN 55331
111.240. Special Form, Remplacement Cost on Contents
5681 Manitou Road, Shorewood) MN 55331
217,270. Special Form, Replacement Cost on Contents
19905 Highway 7, Shorewood, MN 55331
$500.00 Deductible
41)305.00
5,274.00
P. / 6
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Page -2-
CITY OF SHOREWOOD
1 )000)000.
500,000.
Commercial General Liability
General Aggregate
Each Occurrence
500,000.
Liquor Liability
Liability Limit
23720 Highway 7
19905 Highway 7
10,000.
10,000.
Money & Securities - Inside
Money & Securities - Outside
1058982 United Fire & Casualty
100,000. Publio Employees Bond
100,000. Depositor's Forgery
02-000276-19 League of Minnesota Cities
WorIanen's Compensation &
Employer's Liability
P
9528842358 P.05/06
7,426.00
1111100 to 111l/0J 906.00
1111100 to 11/1101 16)266.00
1 )000,000. Bodily Injury - Bach Occurrence
1.000,000. Bodily Injury by Disease - Agreement Limit
906006-08506295-00 Auto Owners
64,832. Computer Equipment
Per Schedule
$500. Deductible
11/1/00 to 11/1/01
327.00
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 13,2000
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1.
CONVENE CITY CQUNCIL MEETING
fr~\
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Acting Mayor Stover called the meeting to order at 7:02 P.M.
A.
Roll Call
Present:
Acting Mayor Stover; Councilmembers Garfunkel, Lizee and Zerby; Attorney
Keane; Director Nielsen; City Engineer Brown; Planning Commission Chair
Bailey
.
Absent:
Mayor Love
B.
Review Agenda
Acting Mayor Stover reviewed the Agenda. Councilmember Lizee requested item #3A be
removed from the Consent Agenda and added to the regular Agenda as item #5A.
Zerby moved, Garfunkel seconded, approving the Agenda as amended. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes of October 23, 2000 (Att.-#2A
Minutes)
Garfunkel moved, Lizee seconded, approving the City Council Regular Meeting Minutes of
October 23, 2000, as presented. Motion passed 4/0.
.
B.
City Council Special Meeting Minutes of November 1, 2000 (Att.#2B
Minutes)
Lizee moved, Garfunkel seconded, approving the City Council Special Meeting Minutes of
November 1, 2000, as presented. Motion passed 4/0.
C. Canvassing Board Special Meeting Minutes of November 8, 2000 (Att.#2C
Minutes)
Garfunkel moved, Zerby seconded, approving the Canvassing Board Special Meeting
Minutes of November 8, 2000, as presented. Motion passed 4/0.
3. CONSENT AGENDA
Garfunkel moved, Zerby seconded, approving the one remaining Motion Contained
in the Consent Agenda. (Item #3A removed and added as item #5A)
#~ft
REGULAR CITY COUNCIL MEETING MINUTES
November 13, 2000
Page 2 of 5
,
B. A Motion Changing the Date of the Budget Enterprise Funds Work
Session meeting from Monday, November 13, 2000 to Monday,
November 20, 2000. '
Motion passed 4/0.
4. MATTERS FROM THE FLOOR
There were none.
s. PARKS
November Park Commission meeting to take place tomorrow evening, November 14, 2000.
A. Motion authorizing expenditure of funds for Warming House Shelter
Councilmember Lizee inquired as to whether the City of Chanhassen had been approached about .
the possibility of sharing the cost for the Warming House Shelter since the Park is located in
Chanhassen.
Engineer Brown pointed out, that although that is the case and they do share some maintenance
expenses, the City of Shorewood actually owns the park and is responsible for a number of
activities.
Lizce moved, Zerby seconded, the Motion authorizing the expenditure of funds for the
Warming House Shelter. Motion passed 4/0.
6. PLANNING
A.
A Motion to Direct Staff to Prepare an Amendment to the Shorewood
Comprehensive Plan, an Amendment to the Shorewood Zoning Map
changing the Shorewood Yacht Club Property from R-IA and R-3A to L-R,
a Findings of Fact Regarding a Conditional Use Permit and Variance for the
Shorewood Yacht Club
.
Applicant: John and Judy Cross for Minnetonka Moorings
Location: 600 West Lake Street
Planning Commission Chair Bailey presented the Commission's position as it pertains to the
Shorewood Yacht Club's request. Bailey reported that the Planning Commission recommends
approval of all four items, which include; the need for a Comprehensive Plan Amendment; the
Zoning; Conditional Use Permit; and finally, the Variance, subject to approval of certain
conditions to be included on the CUP. As identified in Director Nielsen's report, there are many
conditions to be met; however, Bailey identified four key conditions as follows:
1) The necessity of driving pylons into the lake bottom to support the new dock and
minimize the disturbance of pollutants.
2) After public concern over additional traffic, as related to the Westerly parcel and
the sailing school, Shorewood Yacht agreed to gate the entrance.
3) To ensure adequate parking, curbstones would need to be installed
r
REGULAR CITY COUNCIL MEETING MINUTES
November 13, 2000
Page 3 of5
4) Legal ownership of the Westerly portion will need to be established. By
combining this piece with the existing property in a reasonable amount of time.
Director Nielsen added that the shelter being discussed for the Sailing School would be a seasonal
boat canopy type. There is no request for dredging at this time, and finally, the American
Disabilities Parking Act requires a certain number of spaces be delineated. Nielsen then identified
the action sought this evening; one that would direct staff to prepare the Comprehensive Plan
Amendment; complete a rezoning of the property from R1-A and R3-A to LR; grant a
Conditional Use Permit that would contain the conditions that were listed by the staff and added
to by the Planning Commission; and allow for the Variance. All of which would then be placed
into a finding of the facts for the next meeting. Mr. Cross addressed the Council, thanking them
for their time and reiterating the conditions as agreed to thus far. Lizee asked when the legal
combination of the two properties would take place. To which Cross replied, as soon as possible.
Lizee hesitated giving approval until the two pieces are combined. Acting Mayor Stover asked
Attorney Keane to clarify this issue. Keane indicated that the Council could ratify the action as
being conditional based on the legal combination of the parcels.
.
Garfunkel questioned the need for the Variance. Nielsen explained that the parking lot currently
does not comply with the 50-ft setback requirement and is in close proximity to the lake,
however, this existing nonconformity may be acceptable due to Shorewood Yachts willingness to
negotiate in other areas. Acting Mayor Stover pointed out this is not a "new" request for a
variance that would be making a change, but in fact a condition that has existed for twenty years
and almost automatically grandfathered. The new Westerly parcel will remain in its natural state,
which satisfies the LMCD pond requirements. Finally, the parking area itself will provide more
spaces than required once the curbstones are installed delineating them.
.
Lizee moved, Acting Mayor Stover seconded, to direct staff to; first, prepare an
Amendment to the Shorewood comprehensive plan changing the map description; next,
amend the Shorewood zoning map changing the Yacht Club property from RI-A and R3-A
to LR; and finally, perform a findings of fact regarding a conditional use permit and
variance for the Shorewood Yacht Club. All of which incorporate the Planning Director
and City Engineers memorandum and the eight requests from the Planning Commission
meeting of November 2, 2000. Findings will be conditional upon demonstration of
unification of ownership of the two parcels. Motion passed 4/0.
Staff will prepare all of this information and there will be a final vote on the matter at the next
regular City Council meeting in two weeks.
7. GENERAL
A. A Resolution Relating to a Multifamily Housing Development and Related
Housing Program on Behalf of Mount OIivet Rolling Acres, Inc., the
Issuance of Revenue Bonds Under the Municipal Housing Programs Act,
and Calling for a Public Hearing Thereon
Nielsen invited Wayne Larson, the Executive Director of Rolling Acres, to speak on behalf of the
Bond Issue. Larson explained that the request they are making is a refinancing request for their
existing properties and those they have recently acquired. The piece of property they own in
Shorewood is on Birch Bluff Rd. Since their corporate offices are in Victoria, they are requesting
Shorewood enter into a joint powers agreement with Victoria so that improvements may be made
REGULAR CITY COUNCIL MEETING MINUTES
November 13, 2000
Page 4 of5
'"
on this property with funds from the bonds. Nielsen suggested the Public Hearing be scheduled
for December ll, 2000 during the regularly scheduled City Council meeting.
Lizee moved, Zerby seconded, Adopting RESOLUTION NO. 00-109, "Relating to a
Multifamily Housing Development and Related Housing Program on Behalf of Mount
Olivet Rolling Acres, Inc., the Issuance of Revenue Bonds Under the Municipal Housing
Programs Act, and Calling for a Public Hearing on December 11, 2000". Motion passed 4/0.
ENGINEERINGIPUBLIC WORKS
A. A Motion Authorizing Expenditure of Funds for Skate Park
Improvement Project (At.-# SA Public Works Director's
memorandum)
Engineer Brown reported that a tentative recent agreement had been made with the
contractor for the MnlDOT project. The proposal explains that the contractor will
completely cover the cost of the damaged areas they caused, as well as, split the cost with
the City for a one inch overlay and bituminous curb to keep the berm in place. Brown
asked for authorization for $6,000 to lay the curb and overlay, hopefully yet this year.
Then pavement will follow probably next spring after weight restrictions have been
lifted.
.
Zerby moved, Garfunkel seconded, to approve the authorization of expenditure of
funds for Skate Park improvements not to exceed $6,000. Motion passed 4/0.
9.
REPORTS
A.
Administrator & Staff
1. Gideon Glen
Nielsen reported that the purchase agreement had been signed and they have forty-five days to
close.
2. Skate Park
.
Discussed under item 7 A.
3. Eddy Station
Brown reported that the Cedar siding and poured floors are virtually finished. Brown also praised
the contractor's performance on this project. Brown hopes to report on the change orders
performed on the project, as well as, the financial status of the building at the next meeting.
Overall, Brown indicated the project looks to be completed under budget, not withstanding any
unforeseen problems.
4. County Road 19 Intersection
Engineer Brown had little new to report. Both the City of Shorewood and Tonka Bay have
passed their motions, which have been forwarded to Bruce Polaczyk of Hennepin County.
.'
REGULAR CITY COUNCIL MEETING MINUTES
November 13, 2000
Page 5 of 5
5. Report on Fall Clean-Up Day Held October 2S, 2000
Brown said turnout was very good and all leaves had been picked up from the rake-a-thon.
B. Mayor & City Council
1. Excelsior Fire District
Nielsen commented that the Fire Department is in the process of selecting a chief.
Oarfunkel reported that the liquor committee met last week also, and expect to report some
excellent results this year. There is a potential for reducing the Waterford store.
.
Bailey mentioned that the Planning Commission will be losing two members this year and one
more in February, and is in need of recruiting new Commissioners. Nielsen brought up the
possibility of appointing Deborah Borkin, a returning commissioner, for the interim period while
new members are interviewed.
10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS
Lizee moved, Zerby seconded, to adjourn the Regular City Council Meeting of November
13,2000, subject to the approval of claims at S:13 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED
Kristi B. Anderson
Recording Secretary
.
Kristi Stover, Acting Mayor
Bradley J. Nielsen, Acting City Administrator
.
.
CITY OF SHOREWOOD
RESOLUTION NO. 00-
A RESOLUTION DIRECTING DELINQUENT SEWER CHARGES, STORM WATER UTILITY
CHARGES, RECYCLING CHARGES, CITY CLEAN-UP CHARGES, DRY HYDRANT
CHARGES, AND SUMP PUMP CHARGES,
BE PLACED ON THE 2001 PROPERTY TAX ROLLS
WHEREAS, Shorewood City Code provides for the City to place delinquent sanitary sewer
charges, storm water management utility charges, recycling charges, city clean-up charges, dry hydrant
charges, and sump pump charges on the succeeding year property tax rolls for the specified properties;
and,
WHEREAS, the City Council has scheduled the consideration of the assessment of such charges
and has caused notice of such assessments to be mailed to the affected property owners; and,
WHEREAS, the Council has considered such charges at a regular council meeting and has made
a determination that delinquent sanitary sewer charges, storm water management utility charges,
recycling charges, city clean-up charges, dry hydrant charges, and sump pump charges exist for the
specified propelties set forth in Exhibits A, B, C, D, E, and F attached hereto and made a part hereof.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as
follows:
1. That the Hennepin County Special Assessment Division is hereby authorized to place the
delinquent sanitary sewer charges. storm water management utility charges recycling charges, city clean-
up charges, dry hydrant charges, and sump pump charges, on the 2000 property tax rolls, payable in
2001, at eight percent (8%) per annum, against the specified properties as set forth in Exhibits A, B, C,
D, E, and F.
2. That such delinquent charges shall be called Delinquent Sanitary Sewer Charges, Levy No.
14700-00; Delinquent Storm Water Management Charges, Levy No. 14701-00; Delinquent Recycling
Charges, Levy No. 14702-00; Delinquent Sump Pump Charges. Levy No. 14703-00; Delinquent City
Clean-up Charges. Levy No. 14704-00; and Delinquent Dry Hydrant Charges, Levy No. 14705-00;
ADOPTED by the City Council of the City of Shorewood, Minnesota, this 27th day of
November. 2000.
WOODY LOVE, MAYOR
ATTEST:
:#
3/\
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
MUNIC CODE 26
LEVY NO 14700-00
SANITARY SEWER
PIDNO. ADDN NO. TOTAL PRINCIPAL ACCOUNT NO.
25-117 -23-32-0023 35260 224.15 0485205750
25-117-23-34-0012 35452 236.63 0780054050
25-117-23-34-0025 34460 418.32 0270203450
25-117-23-42-0006 34460 313.63 0270196250
25-117 -23-44-0049 35490 418.32 0705053550
26-117-23-11-0028 35555 313.63 0435047400
26-117 -23-11-0044 35555 418.32 0435046450
26-117 -23-11-0050 3562 313.63 0550211050
26-117-23-14-0011 35240 313.63 0685049410
26-117-23-14-0022 35240 418.32 0385209400
26-117-23-14-0025 35240 418.32 0385210000
26-117-23-14-0069 35240 240.25 0550211550
26-117-23-41-0013 35240 418.32 0815050500
30-117-23-33-0030 34590 254.36 0255045500
31-117-23-44-0015 35570 247.69 0500274100
32-117-23-12-0002 34420 418.32 0330054550
32-117-23-12-0008 34420 418.32 0330054451
32-117-23-12-0024 35360 418.32 0605263950
32-117-23-13-0008 34420 418.32 0330057750
32-117-23-14-0026 35270 116.22 0775257800
32-117-23-14-0040 34420 418.32 0775258950
32-117-23-31-0013 778 418.32 0110059950
32-117-23-34-0054 35300 418.32 0160061750
33-117-23-12-0010 34345 418.32 0320247800
33-117-23-13-0029 3628 418.32 0155057050
33-117 -23-21-0037 35585 836.64 0470054350/54370
33-117-23-21-0038 35585 313.63 0470054170
33-117-23-22-0014 34970 836.64 0260055251/55551
33-117-23-23-0035 34960 380.94 09775255750
33-117 -23-23-0039 2709 313.63 0775253400
33-117 -23-23-0049 3919 418.32 0345056750
33-117-23-24-0006 34420 418.32 0775248600
33-117-23-32-0031 35200 418.32 0260058900
33-117 -23-41-0006 34420 216.44 0185058750
33-117-23-43-0027 3937 218.46 0935246500
33-117 -23-44-0032 4031 418.32 0940242150
34-117 -23-32-0014 35225 418.32 0555058300
34-117-23-33-0037 35080 418.32 0425060650
34-117-23-43-0002 34440 218.46 0125060500
34-117 -23-43-0032 34440 489.71 0125060650
34-117-23-44-0048 34440 418.32 0570227650
35-117 -23-34-0034 35585 313.63 0450217400
35-117 -23-42-0024 34400 218.46 0145059600
36-117 -23-21-0009 35400 227.14 0740055800
36-117-23-22-0034 35448 418.32 0140055950
36-117 -23-34-0002 34336 270.90 0675060250
TOTAL LEVY NO 14700-00 $ 17,049.86
.
.
MUNIC CODE 26
.
.
LEVY NO 14701-00
STORM WATER MANAGEMENT
PIDNO. ADDN NO. TOTAL PRINCIPAL ACCOUNT NO.
25-117 -23-32-0023 35260 25.64 0485205750
25-117 -23-34-0012 35452 19.14 0780054050
25-117 -23-34-0025 34460 17.65 0270203450
25-117 -23-42-0006 34460 19.17 0270196250
25-117 -23-44-0049 35490 50.45 0705053550
26-117-23-11-0028 35555 13.42 0435047400
26-117-23-11-0044 35555 17.65 0435046450
26-117 -23-11-0050 3562 13.42 0550211050
26-117-23-14-0011 35240 17.03 0685049410
26-117-23-14-0022 35240 17.65 0385209400
26-117 -23-14-0025 35240 17.65 0385210000
26-117 -23-14-0069 35240 14.15 0550211550
26-117-23-41-0013 35240 25.22 0815050500
30-117 -23-33-0030 34590 25.64 0255045500
31-117-23-44-0015 35570 19.17 0500274100
32-117-23-12-0002 34420 25.22 ,0330054550
32-117-23-12-0008 34420 32.79 0330054451
32-117-23-12-0024 35360 25.22 0605263950
32-117-23-13-0008 34420 17.65 0330057750
32-117-23-14-0026 35270 12.75 0775257800
32-117-23-14-0040 34420 32.79 0775258950
32-117-23-24-0031 34332 32.79 0775267500
32-117-23-31-0013 778 32.79 0110059950
32-117-23-31-0041 34540 25.22 0110059250
32-117-23-34-0054 35300 17.65 0160061750
33-117-23-12-0010 34345 17.65 0320247800
33-117 -23-13-0029 3628 17.65 0155057050
33-117-23-21-0037 35585 17.72 0470054350/54370
33-117-23-21-0038 35585 6.74 0470054170
33-117-23-22-0014 34970 25.30 0260055251/55551
33-117 -23-23-0035 34960 28.94 09775255750
33-117-23-23-0039 2709 16.73 0775253400
33-117-23-23-0049 3919 17.65 0345056750
33-117-23-24-0006 34420 32.79 0775248600
33-117-23-32-0031 35200 32.79 0260058900
33-117-23-41-0006 34420 10.98 0185058750
33-117-23-43-0027 3937 13.67 0935246500
33-117 -23-44-0032 4031 25.22 0940242150
34-117-23-32-0014 35225 25.22 0555058300
34-117-23-33-0037 35080 17.65 0425060650
34-117-23-43-0002 34440 21.42 0125060500
34-117-23-43-0032 34440 41 .44 0125060650
34-117-23-44-0048 34440 25.22 0570227650
35-117 -23-34-0034 35585 22.67 0450217400
35-117-23-42-0024 34400 13.67 0145059600
36-117-23-21-0009 35400 13.80 0740055800
36-117-23-22-0034 35448 25.22 0140055950
36-117 -23-34-0002 34336 24.98 0675060250
TOTAL LEVY NO 14701-00 $ 1,063.04
MUNIC CODE 26
LEVY NO 14702-00
RECYCLING
PIDNO. ADDN NO. TOTAL PRINCIPAL ACCOUNT NO.
25-117-23-32-0023 35260 23.65 0485205750
25-117-23-34-0012 35452 17.64 0780054050
25-117 -23-34-0025 34460 30.23 0270203450
25-117-23-42-0006 34460 22.98 0270196250
25-117-23-44-0049 35490 30.23 0705053550
26-117-23-11-0028 35555 22.98 0435047400
26-117 -23-11-0044 35555 30.23 0435046450
26-117 -23-11-0050 3562 22.98 0550211050
26-117-23-14-0011 35240 31.03 0685049410
26-117-23-14-0022 35240 30.23 0385209400
26-117-23-14-0025 35240 30.23 0385210000
26-117-23-14-0069 35240 24.23 0550211550
26-117-23-41-0013 35240 30.23 0815050500
30-117 -23-33-0030 34590 23.65 0255045500
31-117-23-44-0015 35570 22.98 0500274100
32-117-23-12-0002 34420 30.23 0330054550
32-117-23-12-0008 34420 30.23 0330054451
32-117-23-12-0024 35360 30.23 0605263950
32-117 -23-13-0008 34420 30.23 0330057750
32-117 -23-14-0026 35270 21.84 0775257800
32-117-23-14-0040 34420 30.23 0775258950
32-117-23-24-0031 34332 30.23 0775267500
32-117-23-31-0013 778 30.23 0110059950
32-117-23-34-0054 35300 30.23 0160061750
33-117-23-12-0010 34345 30.23 0320247800
33-117-23-13-0029 3628 30.23 0155057050
33-117-23-21-0037 35585 60.46 0470054350/54370
33-117-23-21-0038 35585 22.98 0470054170
33-117-23-22-0014 34970 60.46 0260055251/55551
33-117-23-23-0039 2709 30.23 0775253400.
33-117-23-23-0049 3919 30.23 0345056750
33-117-23-24-0006 34420 30.23 0775248600
33-117 -23-32-0031 35200 30.23 0260058900
33-117 -23-41-0006 34420 18.79 0185058750
33-117-23-43-0027 3937 16.39 0935246500
33-117-23-44-0032 4031 30.23 0940242150
34-117-23-32-0014 35225 30.23 0555058300
34-117 -23-33-0037 35080 30.23 0425060650
34-117 -23-43-0002 34440 23.65 0125060500
34-117 -23-43-0032 34440 35.17 0125060650
34-117 -23-44-0048 34440 30.23 0570227650
35-117-23-34-0034 35585 30.23 0450217400
35-117-23-42-0024 34400 16.39 0145059600
36-117 -23-21-0009 35400 23.65 0740055800
36-117 -23-22-0034 35448 30.23 0140055950
36-117 -23-34-0002 34336 22.37 0675060250
TOTAL LEVY NO 14702-00 $ 1,320.25
.
.
MUNIC CODE 26 LEVY NO 14703-00
SUMP PUMP PENAL TY
PIDNO. ADDN NO. TOTAL PRINCIPAL ACCOUNT NO.
25-117 -23-44-0049 35490 1500.00 0705053550
32-117-23-14-0040 34420 800.00 0775258950
TOTAL LEVY NO 14703-00 $ 2,300.00
.
.
MUNIC CODE 26
LEVY NO 14704-00
CITY CLEAN-UP
PIDNO. ADDN NO. TOTAL PRINCIPAL ACCOUNT NO.
25-117 -23-32-0023 35260 8.10 0485205750
25-117 -23-34-0012 35452 8.10 0780054050
25-117 -23-34-0025 34460 8.10 0270203450
25-117-23-42-0006 34460 8.10 0270196250
25-117-23-44-0049 35490 8.10 0705053550
26-117 -23-11-0028 35555 8.10 0435047400
26-117-23-11-0044 35555 8.10 0435046450
26-117 -23-11-0050 3562 8.10 0550211050
26-117-23-14-0011 35240 8.10 0685049410
26-117 -23-14-0022 35240 8.10 0385209400
26-117-23-14-0025 35240 8.10 0385210000
26-117 -23-14-0069 35240 8.10 0550211550
26-117 -23-41-0013 35240 8.10 0815050500
30-117-23-33-0030 34590 8.10 0255045500
31-117-23-44-0015 35570 8.10 0500274100
32-117-23-12-0002 34420 8.10 0330054550
32-117 -23-12-0008 34420 8.10 0330054451
32-117-23-12-0024 35360 8.10 0605263950
32-117-23-13-0008 34420 8.10 0330057750
32-117-23-14-0026 35270 12.10 0775257800
32-117-23-14-0040 34420 8.10 0775258950
32-117-23-24-0031 34332 8.10 0775267500
32-117-23-31-0013 778 8.10 0110059950
32-117-23-34-0054 35300 8.10 0160061750
33-117-23-12-0010 34345 8.10 0320247800
33-117 -23-13-0029 3628 8.10 0155057050
33-117 -23-21-0037 35585 16.20 0470054350/54370
33-117-23-21-0038 35585 8.10 0470054170
33-117-23-22-0014 34970 16.20 0260055251/55551
33-117 -23-23-0035 34960 8.10 09775255750
33-117 -23-23-0039 2709 8.10 0775253400
33-117-23-23-0049 3919 8.10 0345056750
33-117-23-24-0006 34420 8.10 0775248600
33-117-23-32-0031 35200 8.10 0260058900
33-117 -23-41-0006 34420 8.10 0185058750
33-117 -23-43-0027 3937 8.10 0935246500
33-117 -23-44-0032 4031 8.10 0940242150
34-117-23-32-0014 35225 8.10 0555058300
34-117-23-33-0037 35080 15.31 0425060650
34-117-23-43-0002 34440 8.10 0125060500
34-117 -23-43-0032 34440 15.85 0125060650
34-117 -23-44-0048 34440 8.10 0570227650
35-117 -23-34-0034 35585 8.10 0450217400
35-117 -23-42-0024 34400 8.10 0145059600
36-117-23-21-0009 35400 8.10 0740055800
36-117-23-22-0034 35448 8.10 0140055950
36-117-23-34-0002 34336 8.10 0675060250
TOTAL LEVY NO 14704-00 $ 415.86
.
.
MUNIC CODE 26 LEVY NO 14705-00
DRY HYDRANT
PIDNO. I ADDN NO. TOTAL PRINCIPAL ACCOUNT NO. I
30-117-23-33-0030 I 34590 78.78 0255045500 I
TOTAL LEVY NO 14705-00 $ 78.78
.
.
...
.
.
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, NOVEMBER 14, 2000
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:30 P.M.
MINUTES
1.
CONVENE PARK COMMISSION MEETING
D D' 'n' Pt" T'
:.\. '
, ~ ~(i,~" .fL,~, ,
, , (I..,.it.
Chair Arnst called the meeting to order at 7:37 P.M.
A.
Roll Call
Present:
Chair Arnst, Commissioners Bix, Themig, Young, Dallman and Puzak; City Engineer
Brown; Council Liaison Zerby.
Excused Absent: Commissioner Berndt
B.
Review Agenda
Dallman moved, Themig seconded, to approve the Agenda as submitted. Motion passed 6/0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of October 10, 2000 (Att.-#2A Draft
Summary)
Puzak moved, Bix seconded, approving the Minutes of October 10, 2000, as presented. Motion
passed 6/0
3. MATTERS FROM THE FLOOR
South Tonka Little League representative's Gordy Lindstrom and Brian Tischy addressed the
Commission regarding Park improvements. They approached the Commission asking for consideration
at the December meeting of several issues related to the third phase of Little League's park improvement
plan. With phases one and two complete, which include the addition of dugouts on fields #1 and #2,
resodding, and the building up of professional type pitching mounds, they are requesting four items of the
City. The first request Little League has for Freeman Park is for the City to install underground
irrigation on fields #1 and #2; second, they would like to have water available at the concession stands to
hook up hoses etc.; next, they would like to see the City provide restroom facilities at concessions; and
finally, they are looking for approval and electricity for scoreboards on these fields.
Discussion ensued, with Chair Arnst asking for clarification over who is to fund these items. Tischy
indicated they expected the City to pay for the irrigation system and concession restrooms, however, they
were trying to raise funds for the scoreboards. Zerby inquired as to how Freeman Park compares to the
other facilities they play at in other cities. Tischy replied that Freeman is by far the best facility they play
at, as it exists, and is used most often. Zerby asked if there were any other facilities nearby that could be
held up as an example of this phase three-type development. Tischy identified the Optimist Park Fields in
Glen Lake off Excelsior Boulevard. Zerby inquired also if Tischy was aware of how that park was
funded. Tischy believed the Optimist Club and City of Minnetonka paid for the improvements,
H'SA-
PARK COMMISSION MINUlES
TUESDAY, NOVEMBER 14, 2000
Page 2 of6
.
whereas, in the case of Freeman Park, Men's Club and private donation has paid for the improvements
for baseball.
Chair Arnst asked Engineer Brown to estimate where the City's budget was over the next five years, as it
would relate to funding such an effort. Brown estimated that irrigating fields could roughly run $20,000
per field, plus, the added expense of installing water into concessions where there currently are no floor
drains to meet plumbing codes could have an expensive impact as well. Brown reiterated that the Park
Fund budget is currently stretched to its limit, with many improvement commitments already being
executed via Eddy Station, the Skate Park, etc. The City, in cooperation with other agencies, is actually
taking on fundraising ventures to help stabilize that fund at this point. The capital improvements funding
schedule over the next five years indicates they are stretched thin. With this in mind, Arnst asked Little
League when they had hoped to have their phase three complete. Tischy indicated spring of 2001. Bix
pointed out that it took approximately seven years to install bathrooms at the other end of Eddy Station.
To which Brown added, Eddy Station had been slated in capital improvements for seven years before
finally moving forward.
Arnst asked the Commission if they felt this request should be considered further at the December .
meeting. Puzak felt uncomfortable saying they could proceed with anything other than assessing the
needs and building a long-range plan. The budget, as they all know, is spent. Tischy added that they are
aware of, and sympathetic to, the funding problems, but wanted to get their request officially on the
boards. He requested that, if there was some possibility of creative financing, they are considered. In the
past, they have gotten much of their funding from other sources and businesses for improvements to the
park and might be able to add to the improvement effort here. Puzak agreed it was beneficial to have
record of their phase three process documented. Even though the dollars don't exist now, the
Commission could still support their efforts.
Zerby reiterated that the Park and City have already committed to and have many other priorities. He
maintained that if Freeman is already deemed a "premier" field in the little league realm, what might the
importance be of deviating funds from one source to another at this time to meet their spring deadline.
He believed the request a bit out of balance. Tischy agreed, that although Freeman is one of the best
fields around, he wanted to clarify that the money came from little league resources - resources that
they've tapped into to get it to that level. Tischy added that they would like the City's cooperation along .
this vein to continue to make improvements. Council member Lizee, as an observer this evening, found
it difficult to justify the expenditure. She supported Zerby's comments that, with Eddy Station not far
away and the commitment there, it does not balance to deviate from their priorities at this time.
Arnst assured Little League that their requests will be on record, and if they would like to submit past,
present, and/or future long-range plans, they may do so at any time.
4. REPORTS
A. Report on City Council Meeting of October 23, and November 13, 2000 - (Council
member)
Chair Arnst reported that during the Council Meeting of October 23rd they discussed the Golf Tournament
idea as a possible fundraising tool. Council also requested a work session be scheduled with the Park
Commission later this month to discuss three specific items. First, the role Parks will play in the Gideon
.
PARK COMMISSION MINUlES
TUESDAY, NOVEMBER 14,2000
Page 3 of 6
Glen project; second, further brainstorming on fundraising efforts; and finally, the possibility of tunneling the
LRT under Highway 19. The date being considered for the work session is November 28,2000.
Zerby reported that during the meeting of November 13, Council approved expenditure of funds for the
Warming House Shelter at Cathcart Park. There was also discussion over the Skate Park resurfacing
expenditure. Council approved expenditure not to exceed $6,000, which is a small portion of what it will take
to finance the resurfacing project. Unfortunately, it is unlikely the resurfacing will be complete this season.
Commissioner Young asked if MnlDOT would be contributing to the cost. Brown added that the contractor
is responsible for all damage incurred on the surface and will be splitting the cost of the overlay with the
City. At that time the City will also add a bituminous curb. Zerby reported that the purchase agreement for
Gideon Glen has been signed.
B. Report on Land Conservation Environment Committee Activities - (Park
Commissioner Berndt)
They did not meet last month and therefore have no report. LCEC will meet November 15,2000.
.
C.
Report on Park Foundation Meeting of October 18, 2000 - (Park Commissioner
Dallman)
Dallman reported that they were able to meet and discussed fundraising. The rotary has used a Golf
Tournament as a fundraiser and did so at the club for a fee. Although time consuming and labor intensive,
they raised money sponsoring holes and from the silent auction. They also discussed the possibility of Sports
Organizations doing tournaments and fundraisers with a portion of the funds going to the Foundation. The
question remains whether Sports Organizations would be willing to share the funds they raise from such a
labor-intensive project. Finally, they discussed approaching prominent figures in the community to attend or
aid in the Golf Tournament fundraiser. Dallman mentioned they would be meeting November 15, 2000, to
further discuss these ideas.
5. DISCUSS WITH MINNETONKA COMMUNITY EDUCATION SERVICES (MCES)
REGARDING FIELD ASSIGNMENTS-DEB MALMSTEN
.
A.
Explanation by MCES of Process for Assigning Shorewood Fields to Sports
Organizations
Deb Malmsten, of MCES, addressed the Commission with a brief description of the field assigning process.
According to Malmsten, in the past, they have brought Sports Organizations and representatives from each
City together to discuss how many members, how many fields each organization needs, and how best to
distribute these fields. Last year, they did not hold this meeting and simply assigned field use based on the
1999 distribution. She indicated this did not work, thus, this year they will revert to the meeting process. In
January, they will ask representatives from each City and one from each Sports Organization to meet. This
will be especially important this year due to the field renovation going on at MME and potentially at the high
school, which could impact all field assignments. There has not been much variation in the past few years.
However, since organizations keep growing and field space remains stagnant, there is a need for greater
awareness and communication of use. Often, organizations give back space or time they don't need in an
effort to share it with others who do.
PARK COMMISSION MINUTES
TUESDAY, NOVEMBER 14,2000
Page 4 of 6
.
B. Questions From Park Commission
Themig asked if there was any written policy dictating how fields get scheduled or allocated to different
groups. Malmsten replied that organizations have simply worked it out between them. As needs have shifted
and organizations have grown the groups have been very good about voluntarily giving up fields not in use.
There is no written policy. There is a kind of unwritten known fact or history that you don't schedule a
certain group, say East Tonka little league at Freeman when it is South Tonka little league who has done all
the work to the fields. Themig inquired over the hours of use. Malmsten said they are in use 5 P.M. to dark
and if a field is not in use and another organization requests it, she will often call the scheduled organization
before allowing others the opportunity to use it. Bix wondered if there were any numbers they've collected
over the years that identify merging trends, for instance, what organizations are growing or shrinking.
Malmsten did not have access to that sort of data, but noted that soccer is continually growing with
approximately 1500 kids participating. Zerby brought up Badger field. Malmsten indicated that, while there
was no formal delineation, Badger was strictly a football field due to the money they've invested in it.
Brown shared a little history, whereas, the field was damaged from soccer use prior to football season once,
thus, causing hard feelings. Zerby noted, therefore the field sits empty April-August.
Puzak asked whether Malmsten gets exact registration numbers from the Sports Organizations when they file
their insurance certificates. She said they do not. Malmsten indicated that typically those numbers are not
known at the time of registration. Puzak shared with Malmsten the Commission's new sports user fee
program, which requires registrants to pay a $5.00 per person user fee enabling the Commission to track use.
Although Puzak had hoped Community Ed already possessed these numbers, he asked Malmsten if they
could reserve scheduling the fields until the user fees were received. Chair Arnst reiterated the City's desire
to be a part of the January meeting to discuss everyone's needs and distribution based on exact numbers.
Malmsten could not give the January date at this time, but needs to discuss with MME the changes to their
fields and the impact that will have. She also noted they would be willing to work out a way to obtain more
detail. Puzak inquired if the software they have can provide information like "user hours per field" and the
number of athletes. Malmsten said that although it does not, they might be able to purchase a supplemental
program for about $300. that is specifically geared for sports scheduling.
.
C. Discussion by Park Commission for Any Further Action
After thanking Malmsten for her time, the Commission discussed what further action needed to be taken. .
Puzak said that although they did not get the total registration and athlete counts they were looking for, the
Commission would be able to work with Malmsten and the Community Ed department to develop it. Chair
Arnst brought up Nielsen's suggestion that the sports organization roster counts be a requirement included on
registration forms and turned in with insurance statements. Themig added that it might be beneficial to put
together a standard policy that says what is required of organizations to be affiliated with the city and have
use of its park system. The City and organizations would enter into an agreement. Sports Organizations
would be required to share proof of insurance, registrations numbers, etc. and in return the City would grants
use of its facilities. .
Jeff Bailey, Minnetonka Girls Softball Association, appreciated the City's instigation of the "Sock" user fee;
however, inquired over the way fields would be allocated. He questioned the large disparities between the
different sports organizations. Themig felt the new software would be beneficial because Community
Education could account for per hour per day efficient use of the fields, and when space was available they
.......
!
.
.
PARK COMMISSION MINUTES
TUESDAY, NOVEMBER 14,2000
Page 5 of6
could distribute it to those in need. Bailey explained that it may be difficult for a small organization to
justify the $5 expenditure to use these fields one night a week or seldom, when there are other cities who do
not charge for their use. It is easier for the large organizations, like little league, which use the fields every
night to justify the fee. Brown explained that the sock user fee was established to try to apply a fee
uniformly, even though we knew there might be some disparity between certain organization numbers and
usage. He continued that if the City can encourage MCES to purchase the sports scheduling software, they
may be able to attain the additional information they need and field allocation may change. Puzak added that
managing the Park system, a $5 to $10 million asset, given all the parks, is probably worth the $300 software
it would take to properly do so.
Chair Arnst voiced her concern about sports organizations altering a field without first the City assessing the
demand. As in the instance of South Tonka Little League developing mounds on field #5. Along with
Community Ed, the Park Commission should take part in determining the allocation schedule, as well as,
assessing the highest and best use of the fields. Themig reiterated that the schedule, once formalized, should
come back to the Commission to take a look at to ensure that there is some level of equality between the
different associations. Once they've moved to scheduling per day per hour, identifying available space
should be more easily attained. Arnst again voiced her concern that the stewardship of the parks belongs to
the City of Shorewood, and in the past, the City has been out of the loop. She added that some of the Sports
Organizations feel they own the parks more than others do. Puzak pointed out that, although the Sports
Organizations may have invested in the capital and have equity in the capital improvements they have
created, the City is responsible for the Parks themselves. The user fee was brought about for the care and
maintenance - i.e. feeding of the grass, the mowing and trimming. These are separate issues.
6. SKATE PARK
A. Update on Fundraising
Chair Arnst shared new funding committed to the project. After the City of Deephaven dedicated $2,500 to
the Skate Park in September, their Park Commission has now committed another $5,600 from their own
budget. Which puts the total City donations at $21,000, for a grand total of approximately $25,000.
B. Update from Design Committee
Puzak reported that the Design Committee met November 13, 2000, finalizing a layout for the Skate Park.
Engineer Brown shared his minutes from the previous nights meeting. With Tim Hughes help, they designed
the park based on three criteria:
1) Is the equipment consistent with the original Skate Park Concept plan in general?
2) Does the equipment compliment other skate parks and not just duplicate them?
3) Does the equipment provide opportunities for a range of skating abilities and ages?
As Tim Hughes indicated, the park needs "to flow". With his expertise, the seven pieces chosen for the park
fulfill these criteria. Brown shared the diagram of the Skate Park plan and its equipment attached to his
memo. The cost estimate is roughly $16,000 - $18,000 for equipment, with additional expenditures that
might include the curb etc. Brown indicated that if the Commission was comfortable with the layout, he
could direct staff to pin down quotes. Puzak suggested they send copies of Brown's memo to the donor cities
and keep them abreast of the City's progress. Puzak also complimented Engineer Brown's efforts outlining,
designing the flow, chalking out the plan and reserving the soil needed to make the project a go when ready.
PARK COMMISSION MINUTES
TUESDAY, NOVEMBER 14,2000
Page 60f 6
.
..,.~
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Puzak Moved to recommend Council approves the purchase of the Ramps and Rails shown in the final
design (Att. #1, Engineer Brown's memorandum of November 14, 2000), empowering staff to make the
purchase of equipment, at, or not to exceed $18,500. Themig seconded. Motion passed 6/0.
After a brief discussion over the viability of a small burm, fence/guard rails, or ballards along the highway
side, Bix shared some photos she'd taken of another park. While in California, Bix visited a Skate park and
took pictures of their regulations, park signage, .and donor plaques to use as examples for Shorewood. She
pointed out that although Santa Barbara had a paid attendant on duty, she believed the Shorewood Park could
self regulate itself to an extent.
7. SET WORK SESSION DATE WITH CITY COUNCIL
Chair Arnst reported the work session date would be scheduled for November 28,2000, at 7:15 P.M.
8. NEW BUSINESS
Arnst shared with the Commission a complaint received from the Southshore Senior Center regarding .
parking conflicts during football. During senior center activities scheduled one evening their parking
attendant was threatened by football patrons looking for parking. Due to these problems, the senior
center is considering not scheduling events at the center on football nights, which is a hardship for them
because this is how the center raises money for itself. They have also found people in the kitchen
rummaging for food for their teams and using the private restrooms. Arnst passed these complaints along
to the Mayor and staff for consideration.
9. ADJOURNMENT
Young moved, Biz seconded to adjourn. Motion passed 6/0.
The meeting adjourned at 9: 10 P.M.
RESPECTFULLY SUBMITTED,
Kristi B. Anderson
RECORDING SECRETARY
.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331.8927. (952) 474.3236
FAX (952) 474-0128 .www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
17 November 2000
RE:
Minnetonka Country Club - Conditional Use Permit for Ballroom
Expansion
FILE NO.:
405 (97.35)
.
In April of 1998 the Minnetonka Country Club Association received a conditional use
permit for the construction of an addition to the ballroom of the clubhouse facility (see
Planner's Memorandum, dated 5 March 1998 - copied in yellow). The Association has
yet to build the addition and the C.U.P. has since expired. They now wish to complete
the project and request a new C.U.P.
Their proposal is the same as it was in 1998 and the recommendations in the original staff
report remain valid. One issue has arisen since then, however. We have received a
complaint from an adjoining property owner that golf carts are stored along the common
property line of his lot and the golf course boundary. Although staff has asked the
Country Club to move the carts to comply with setback requirements, they are still quite
visible from the adjoining property. It is recommended that as part of this approval, the
applicant be required to place a fence along the common property line to screen the carts
from view of the neighboring property. The location of the proposed fence is shown on
Exhibit A, attached.
If there are any questions relative to this matter, please do not hesitate to contact me prior
to the meeting on 21 November.
Cc: Tim Keane
Bo Witrak
#.
trJ PRINTED ON RECYCLED PAPER
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MEMORANDUM
TO:
.
FROM:
DATE:
RE:
FILE NO.:
BACKGROUND
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128 · www.state.net/shorewood. cityhall@shorewood.state.net
Planning Commission, Mayor and City Council
Brad Nielsen
5 March 1998
Minnetonka Country Club - C.U.P. for Ballroom Addition
405 (97.35)
The Minnetonka Country Club Association, Inc. proposes to expand the main ballroom of
its principal building, located at 24575 Smithtown Road (see Site Location map - Exhibit
A, attached). Since golf courses and country clubs are listed as conditional uses in the
R -1 A zoning district, the Association has requested a C. U.P. pursuant to Section 1201.10
Subd. 4.c. of the Shorewood Zoning Code. 6
The country club property contains approximately J.'M' \\res of land. The clubhouse
building is located in the northeast comer of the site (see Exhibit B). Land use and
zoning surrounding the site are as follows:
.
North:
East:
South:
West:
Single-family residential and commercial; zoned R-I C and C-3
Commercial, City Hall and residential; zoned C-3, R-IC and R-IA
Single-family residential; zoned R-1C and R-IA
Single-family residential; zoned R-IA
It should be noted that the areas closest to the clubhouse facility are zoned and developed
as commercial to the north and east, with the Shorewood City Hall immediately east of
the clubhouse.
1"-.
. "
, .,
Memorandum
Re: Minnetonka Country Club C.D.P.
5 March 1998
The clubhouse building contains approximately 13,500 square feet of floor area on the
main level and approximately 11,000 square feet of floor area on the lower level. The
main level of the building is occupied by the main ballroom, kitchen area, bar, reception
area, offices and various meeting rooms. The lower level of the building is used
primarily for locker rooms, mechanical and storage. The Association proposes to expand
the main ballroom of the clubhouse building by approximately 875 square feet. The 14'
x 54' addition will be located on the south side of the building as shown on Exhibit B and
C. The open area beneath the addition will be used for parking golf carts.
The applicant states that the main reason for the addition is not to increase the occupancy
of the ballroom, but rather to accommodate a trend toward seating at round tables instead
of rectangular tables. Apparently the round tables require more space.
.
ANAL YSIS/RECOMMENDA nON
Section 1201.10 Subd. c. sets forth five criteria for golf courses and country clubs.
Following is how the Minnetonka Country Club and the proposed addition comply with
the Code:
I. The country club and golf course are primarily open and outdoor in character.
. 2. The total area of buildings and structures on the property is less than five percent
of the total area of the site.
3. The site is very well screened and landscaped from abutting residential areas.
4.
The total land area, as well as building and parking setbacks well exceed the
minimum requirements for the R-IA zoning district.
.
5.
The proposed use is consistent with the general requirements for a conditional use
permit found in Section 1201.04 Subd. 1.d.(1), specifically:
.
a. The country club and golf course are consistent with the semipublic land
use designation shown in the Shorewood Comprehensive Plan.
b. The use of the property is compatible with present and future land use in
the area. The clubhouse area which is the most active area of the country
club is located closest to commercial development and the city offices.
c. The country club does not depreciate the area in which it is located. In
fact it is a fairly safe assumption that the golf course enhances surrounding
property values.
.
.
Memorandum
Re: Minnetonka Country Club C.U.P.
5 March 1998
d. The country club (including the expansion) does not overburden the City's
service capacity. Utilities are more than adequate to handle the existing
use and the proposed addition. Primary access to the site is limited to one
driveway, located on a collector street (Smithtown Road) with close
proximity to a minor arterial (County Road 19).
One resident has expressed some concern about construction activity, particularly if the
golf course maintenance area near homes on Club Lane is used as a staging area. While
it is assumed that construction materials will be unloaded as close to the work site as
possible, the City may wish to make this a condition of approval.
Based upon the preceding, it is recommended that the conditional use permit be granted
as requested.
Cc:
Jim Hurm
Larry Brown
John Dean
Bo Witrak
-
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FEBRUARY 1992
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CITY OF SHOREWOOD
FilE COpy
RESOLUTION NO. 98-031
A RESOLUTION GRANTING A CONDffiONAL USE PERMIT
FOR THE :MINNETONKA COUNTRY CLUB
WHEREAS, the Minnetonka Country Club Association, Inc. (Applicant) is the owner of
the real property located at 24575 Smithtown Road in the City of Shorewood. County of
Hennepin, State of Minnesota. legally described on Exhibit A, attached; and
WHEREAS, Applicant's request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission and City
Council, dated 5 March 1998, which memorandum is on file at City Hall; and
WHEREAS, after required notice, a public hearing was held and the. application was
reviewed by the Planning Commission at their regular meeting on 10 March 1998, the minutes of
which meeting are on file at City Hall; and
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WHEREAS, Applicant's request for a conditional use perinit was considered by the City
Council at their regular meeting on 23 March 1998, at which time the Planner's memoranda and
the minutes of the Planning Commission were reviewed and comments were heard by the Council
from. the City staff.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shore wood as
follows:
FINDINGS OF FACT
1.
district.
That the Subject Property is located in an R-1A, Single-Family Residential zoning
2.
That the Applicant's property contains approximately 115 acres.
.,
,).
That land uses and zoning surrounding the subject property are as follows:
North:
East:
South:
West:
Single-family residential and commercial; zoned R-1 C and C-3
Commercial, City Hall and residential; zoned C-3, R-IC and R-IA
Single-family residential; zoned R-IC and R-1A
Single-family residential; zoned R-IA
4. That the existing clubhouse on the property contains approximately 13,500 square
feet of floor area on the main level and approximately 11,000 square feet of floor area on the
lower level.
5. That the Applicant proposes to build a 14' x 54' addition on to the main ballroom,
increasing the area of the main level by approximately 875 square feet.
6. That the country club and golf course are primarily open and outdoor in character.
7. That the total area of buildings and structures on the property is less than five
percent of the total area of the site~
8. That the site is very well screened and landscaped from abutting residential areas.
9. That the total land area, as well as building setback well exceed the minimum
requirements of the R-IA zoning district.
.
CONCLUSIONS
1. That the applicant has satisfied the specific criteria for golf courses, set forth in
Section 120t 10 Subd. C., and the general criteria for granting conditional use
permits set forth in Section 1201.04 Subd. l.d.(l) of the Shorewood Zoning Code.
2. That based upon the foregoing, the City Council hereby grants the Applicants'
request for a conditional use permit.
3. That the City Clerk is hereby authorized and directed to provide a certified copy of
this Resolution for filing with the Hennepin County Recorder or Registrar of Titles.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of
April 1998.
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T om Dahlberg Ma r
ATTEST:
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UtCAAMJ A l \kJJWV\
Jam~\C. Hunn, City Administrator/Clerk
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Legal Description:
"All that part of Lot 38 described as beginning at the Southeast corner of said Lot 38; thence
North along East line thereof 335 feet; thence Westerly deflecting left 90 degrees distance 170
feet; thence Northerly deflecting right 90 degrees to Northerly line of said Lot 38; thence
Westerly along said Northerly line to northwest corner thereof; thence South along West line to
southwest corner thereof; thence East along South line to beginning. ALSO the West 478.5 feet
of Lot 40 and all of Lot 41 except North 110 feet of East 198 feet thereof. ALSO all of Lot 47
and South 268.5 feet of Lots 48 and 49. ALSO that part of Lot 37 described as beginning at the
Northeast corner of said Lot 37; thence Southwesterly along Northwesterly line thereof distance
240 feet; thence Southeasterly deflecting left 87 degrees 53 minutes distance 92.8 feet; thence
Northeasterly deflecting left 90 degrees distance 192.75 feet to the East line of said Lot 37;
thence North along said East line to beginning. ALSO the North 50 feet of that part of Lot 50
except that part of most Westerly 14 feet of said Lot 50 lying North of South 47.8 feet thereof all
in Auditor's Subdivision No. 133. ALSO that part of Lot 1 Meeker's Outlots to Excelsior lying
Northerly of a line running from a point on the East line of said Lot 1 distance 45.6 feet North of
Southeast corner thereof to a point on West line of said Lot 1 distance 40 feet North of
Southwest corner thereof. All in Hennepin County, Minnesota."
Exhibit A
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
.
TO:
FROM:
RE:
November 22, 2000
Honorable Mayor and Councilmembers
C'
Bonnie Burton, Finance Director ~
Gideon Glen Land Acquisition
The City is pending information from the title company who will coordinate the closing
on the above matter. Staff anticipates documents will be made available at the City
Council meeting to authorize the transfer of funds for the Gideon Glen land acquisition.
Please advise if you would like additional information or if I can be of further assistance.
/.
11111
ft
~.1 PRINTED ON RECYCLED PAPER
"
SOUTH LAKE MINNETONKA
POLICE DEPARTMENT
BRYAN T. LITSEY
Chief of PDllce
,
B10 EXCELSIOR BOULEVARD
EXCELSIOR, MN 55331-1913
Office (952) 474-3261
Fax (952) 474-4477
MEMORANDUM
TO: Shorewood City Council Members
.
FROM:
Chief Bryan Litsey
DATE:
November 24, 2000 - Friday
RE:
Amendment to the Joint Powers Agreement
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This is a follow-up to my app~arance before the SnQt;"ewoodCity Council on the evening
of November 20, 2000. Atth~t time,ar~Coll111;lendati()h wasiritroduced by Mayor Love
and myself to amend the fun~ingfognul~f()rt~~po~ip~department based upon the
Funding Formula Study cOII111lission~.4bytheCoordir1atingCommittee. I have since
drafted on the attached pages what alterat,ions I feel need to .be made to the current Joint
Powers Agreement to reflect these reqoriunendedchange~. Department Attorney James
Penberthy has reviewed this draft and given his apprqvalwith no changes. He did,
however, offer guidance on the profedu.ralprotocol t<> follow in implementing this
amendment. He suggested that the CitYCopncilvote on giving the Mayor authority to act
on their behalf in executing the proposed,amendirientto the Joint Powers Agreement
within the context of the language on the attached pages. Department Attorney Penberthy
will then draft the agreement in a proper legal format to be signed by the Mayor and his
countet;parts from the other member cities upon approval of their respective City
Councils. This would likely be done at a Special Coordinating Committee Meeting.
I appreciate your consideration of this matter and for giving me the opportunity to attend
your last City Council Work Session to give a verbal presentation. As previously stated, I
feel this would be a positive change for all parties involved and would help in the
administration of the police department. Please give me a call if you should have any
further questions regarding this proposed amendment to the Joint Powers Agreement for
the South Lake Minnetonka Police Department.
1B
Serving the South Lake Minnetonka Communities of Excelsior. Greenwood, Shorewood and Tonka Bay
,
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PAGE 2 - Shorewood City Council- Amendment to Joint Powers Agreement
November 24, 2000
PROPOSED AMENDMENT TO JOINT POWERS AGREEMENT
Section 2 - Definition of Terms
It is recommended that letter "i" of this section be repealed.
The current language reads as follows:
"Demand" means the number of hours spent by officers while on duty in an individual
city, or on matters originating out of an individual city. Hours spent by officers not
attributable to anyone city shall be apportioned to all of the cities based upon their other
demand. All hours shall be recorded and kept by each officer and shall be compiled by
the chief of police on a monthly basis to determine the percentage of total police man
hours attributable to the various cities. Officer time spent at the police station shall not
be charged to the city in which the station is located unless the officer is specifically
assigned to cases originating in that city.
Section 7 - Financial Matters
It is recommended that Subdivision 2 of this section, paragraphs one and two be
replaced witb the following language:
Effective January 1,2002, the annual dollar contribution of each of the original parties
toward payment of the cost of law enforcement in each of the budget years shall be
determined by multiplying the approved budget for each year by the following percentage
for each of the respective parties:
Excelsior
Greenwood
Shorewood
Tonka Bay
29.5 %
8.5 %
46.0%
16.0 %
This will replace the current language in the agreement that reads as follows in
Subdivision 2, paragraphs one and two:
The annual dollar contribution of each of the original parties toward payment of the cost
,
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PAGE 3 - Shorewood City Council - Amendment to Joint Powers Agreement
November 24, 2000
of law enforcement in each of the budget years shall be determined on the basis of
Demand.
The Demand figures for each year shall be determined by multiplying the approved
budget for each year by the percentage of Demand of each of the parties as calculated
from the records maintained by the chief of police. Demand will be based on a five year
average of the parties.
Copy to: Shorewood City Staff
James Penberthy, Esq.