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.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
November 16, 2000
TO:
Honorable Mayor and Councilmembers
'\-
Bradley J. Nielsen, A~ting City Administr}ltor _",~1"
Bonnie Burton, Finance Director ~ 7' -
FROM:
RE:
Enterprise Fund Budget Workshop:
Work-session Monday, November 20,2000
Attached for your review please find Year 2001 budget drafts for Enterprise Funds.
These documents will be discussed at the work session on Monday night. The documents
consist of budgets for the Liquor Operations, Water Operations and Water Debt Service,
Sanitary Sewer Fund, Stormwater Management, and Recycling Funds.
Liquor Operations
The Liquor Operations budgets assume an increase in sales for the entire operation of
about 9.5%. Gross profit is projected to increase about 16%, while net income is
expected to increase substantially. Capital improvements such as carpeting, countertops,
gondolas and computer enhancements are contemplated for the Shorewood Plaza store.
In addition, the city has the opportunity to downsize its Waterford Plaza store by about
2,000 square feet, which will reduce lease payments significantly. Liquor Operations
Manager Don Swandby is prepared to discuss this option with the council at the
worksession.
The Liquor Operations budgets were reviewed by the Liquor Committee at its November
6 meeting and the committee recommends approval ofthe budgets by the City Council.
n
~.1 PRINTED ON RECYCLED PAPER
JP~
.'
.
Enterprise Budget Work-Session
Page 2
Water Operations
The City currently has about 1,590 connections to its Water System. The 2001 budget
projections show the fund operating at a deficit, primarily because the City of Victoria
Tower contract ended in 2000. Under this contract, Victoria paid Shorewood $49,000
annually, and the city applied these funds to the water debt service account. To offset
this change, an increase is required in the amount transferred from the Water Operating
Fund. In addition, the capital improvements for 2001 are estimated at $136,000 and
include interconnection of the W oodhaven Well with Excelsior and repair of the turbine
pump at Boulder Bridge.
In order for the Water Funds to be self-supporting, it will be important to find altemate
sources of revenue to offset the loss of the Victoria Tower payments. Therefore, staff
recommends additional review of the water rates and other funding sources.
Sanitary Sewer
The Sanitary Sewer Fund is in a good position. Substantial balances enable it to fund
projects such as Gideon Glen through interfund loans. Revenues and Expenditures for
year 2001 are very similar to budget 2000. Capital improvements for year 2001 include
refurbishment of Shady Island and Birch Bluff Lift Stations.
Storm water Management and Recycling Funds
The Stormwater Management and Recycling Funds should experience no substantial
changes during year 2001. The City will continue to receive about $21,000 from
Hennepin County Grant Funds through 2004.
Conclusion
We invite your response to these issues in addition to your comments on the budget
items. Please advise if you would like additional information or if we can be of further
assistance prior to the work-session.
.t,.;1
CITY OF SHOREWOOD
Draft 2001 Liquor Fund Budget
#c2ftrl
I FUNQ:
Liquor
...
SUBFUND:
FUND NO:
640
DESCRIPTION OF ACTIVITY:
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the
- Reduce rent in Waterford Store through reduction of floor space
- Produce a reasonable net profit
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
1.00 Operations Manager
3.00 Assistant Managers
.15 Senior Accounting Clerk
14.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
<."..;:...'.....;,'.\.
Leasi~d:\~:t(;/;i;,!:1'!:i;::,'.,.;:~);E-i.h.,>... . .".':,{" ..... '.
Possible Ci ....i~l~ih:99;f..VVat~rford Stor~m~$:pp1ential
of reducing lea5~ex.i:>en.s~!~yest $30iQQP.a(1nUally
. ~ :. .' -, - -:' ".~ '. ,:., " :..: '. ". ~'. '~' .i', ".... ."'. .. - "," ....
Capital Outlay:
." :;.-:",,:.,"'" .-
..... .' .'..
. ..... ",.' ,....,.
. . ',' ..'..,.':
Transfers Out:
Transfer to General Fund
Misc. Revenue/Expenditures:
Interest Income & Service Charges
Draft Liquor Budget
11/17/00
..
FUND: # 640
BUDGET
ITEM
REVENUE
Actual
1998
Sales
2,075,484
Cost of Goods
GROSS PROFIT
EXPENSES
1,649,619
425,865
Staffing
197,757
Supplies/Materials
9,506
Services & Charges
210,013
Depreciation
10,758
Capital Outlay
TOTAL EXPENSES
o
428,034
TOTAL OPERATING INCOME (LOSS
Transfers In/(Out)
Misc. Revenue/(Expense)
NET INCOME (LOSS)
(2,169)
o
6,91 ~<.
4, '7~9.!.i"~C
SUBFUND: Liquor Operations
DEPT #
Actual
1999
Budget YTD July Annual Proposed Adopted
2000 2000 Est-OO 2001 2001
""":";::.'<
2,320,164 2,483,055 1.403,04~2;609,745',2.863,000
"", "."'".:,<, 'I.h_
.. ,"""',)., . .::'_.:'0",.,,> '.".::',."';"'_.. U'.
1,837,920 1,950,934{:.:;954,289'2',0'43,054:2,204,510
482,244 532, J,g3%X.448, 759:i$?(),p$$:}p$8i490
;'':'
,_, .'.. ,''''~,H'',Y~~;'';. './
:';., ',;,;',..
. ',; ...~: :,:
.,,~'.:-" ',"
':....,':.:'...
,.. ";'.-:.7::::':":'..i~:' ,:;'; "'n"
"".:' ',;',' ,~~,"',":.-",
."",.';::.;:-:' };.. .. c.~'.'- .
.,,'.,-'.'
28i~~B'""",
, -,,,;,---:.-,'
,;_;::'.... '....',:.n.._...".."
.......,;.",',
211,786
253,B7ei;;1;:,'~i?t~~~4g~ '.256,878
i' .; ; ':)'-. ~ ,!, .-
':':::.'6::::'.<,'..::-';:<\:,1.::,
,~ ' '- ,'~'-:,
~...~ n'.
12,909
10,51 0 .;j:"g~,~'i"~;~~.!3,i:;.L~'11j,.~~5
13,325
;'...j'.:..."...,
230,062
246,721';142, 71'3 '\~e4;47~{^,.)~,75,535
. :" :.:::;:;'.~ ~.:~' '.::j:_C;,' :':;~'~., :::':~:
"~~1g~ai<i'F: .:9.,490
9,489 c'~;;,giJ~~;;
,;...1 ~~,,' -~', "'''i.: ',: .:' .;.I\:.~' :~, -', ,,',
'~". :~
4,858
0"'; .,i'~Ji6::itii!Mf;i9 0
464,246!;i5'19,434;i.j.i29Si3E)5'i ......~44,383
1 ;t~"'i".i" if' 12,66~:\t,,~:~~~~:i;;,.:~;;,;,;.fi"10
:-\i\,:}i~9i:;<i (1 O,QOO}!t 1 0 ,4Q..,.........,'.,....,...,....'.,'....'..,......,'..,..'.....'...-.'.....,.."......,. '9"'.,'2,00(0)
5'Y~$if gii2P'oiV.;'
23,750 1(~iT$$~i> 163,7'S~;'-i;, 21,510
":<:\5'0;000
635,580
22,910
(10,000)
9,400
22,310
:'T;:/}!..:;(\}-/{~ Li;;r;~; > ~.:'(i~:'.t 'i'::,<:.'t::~;
SERVICE INDICATORS:
Gross Profit as a % of Sales
. ".. .;.; ..~- ,.
...., .;:. 'p,;:;'.'i:'.:<~::::':~;'~:';<:;..:o'it!: i
21.43%''''/'31.98% 21.71% 23.00%
0.48%
11.67%
0.82%
0.78%
o
o
o
'10"
.-::__,.-..'."._;-;',:._..c....
o
o
o
o
o
o
o
o
o
44, '90,320 190,320 190,320 230,955 230,955
17,998 12,689 153,394 22,310 22,910 0
9,489 9,125 4,858 9,125 9,490 0
118,243 7,500 7,470 9,200 (800) 0
190,320 219,634 356,042 230,955 262,555 230,955
Full time:
Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00
. Assistant Manager 3.00 3.00 3.00 3.00 3.00 3.00 3.00
Sr. Acctg. Clerk .15 .15 .15 .15 .15 .15 .15
Part time:
Sales Clerks 16.00 15.00 14.00 14.00 14.00 14.00 14.00
Draft Liquor Budget
2 11/17/00
---
FUND NO: 641
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
FUN!;>: Liquor
SUBFUND: Shorewood Plaza
Supplies/Materials:
Estimated liquor sales
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
_ Effectively control the sale of packaged alcoholic beverages in the
_ Provide a profit equal to at least 2% of sales for transfer to the General
HIGHLIGHTS/COMMENTS:
Revenues:
Expenses:
Staffing:
.33 Operations Manager
1.00 ASl?istant Manager
.05 Senior Accounting Clerk
5.00 Part time Sales Clerks
Office Supplies, Postage, Equipment
Finance"
,1'
Contr:a"
Gen'
E'
I..1ll
:l.M~~~pm~Z~i1s~r,vice Charges
, '''i:~:,f;:;~:: >i~.~--::':',': ':;::':i~>:;;A~~{~;:y::}':;",
caPitcij'O*~'~x:5d';X,.D,:'&'::'> ;
Counter, carp,~~{p~!ri.t.gQn(jolas
.--" :':": ~ "",', .:"'" ~,:r~: '::.', :~. ':', ',..,,;-'-,~
Computer uP9t~9~$19'.90Q:
" ... ,->.-.;::.. .;,< , ',' .
":'-,;::
Misc. Revenue/ExpeMi:Jltures:)' '.'
3
Draft Liquor Budget
11/17/00
FUND: # 641
I
SUBFUND: Liquor - Shorewood Plaza
BUDGET
ITEM
Actual
1998
Actual
1999
Budget YTD July
2000 2000
REVENUE
DEPT #
Annual Proposed Adopted
Es~OO 2001 2001
862,916 978,818 1,029,930 602,659 1,100,000 1,210,000
Sales
Cost of Goods
GROSS PROFIT
EXPENSES
692,585
170,331
792,230
186,588
803,345
226,585
Staffing
74,525
75,238 97,317
7,149 4,970
76,905 81,070
1,365 1,000
0 0
160,657 184,3,57\:
Supplies/Materials
4,731
Services & Charges
66,773
Depreciation
2,634
402,465
200, 1.~4
";.~"
'"-:'.::.'/'..:: ::.:. ;,~~
:i.":i .,:"..",",,:;
5pit~2
'- ";.:, .; '';~-~
856,0.00
442.99P
-:";.:
, Q3t,70o.
27~,300
- -.'";"
;:;"':' .,:, -;'-;
9l;8t7;.:;.:..,"'1Q3:~2i;".
.,J .' . i :,~:",',' '_". ":~': ' '.
....,.1'".,. ~':"..:'
. '.1', ,: .'~ .,
.;;:~<.,:;::;:;.',:".:',:;-~-
57:1.zt:c ";;93;745
""-L .... ",'
,,' '119';' ,...,'..,,'.1 00, OJ
, -0' ..:~!,.'" ' ..
Capital Outlay
TOTAL EXPENSES
o
148,663
o
,./J,~,Ti614
,/~~f~~:~.0~:-:.~~i08i.'$~Q.{,
NET OPERATING INCOME (LOS
Transfers In/(Out)
Misc. Revenue/(Expense)
NET INCOME (LOSS)
21,668
o
4,849
26,517
25,931
o
2,818 ,
28,749 'ti:.."
BUSINESS INDICATORS:
Gross Profit as a % of Sales
Oper. Income as a % of Sales
,.:.,.:..-.-.':..:....
19. 7 4%i@?~:/::;:~~~~Co
2.51% '", ,.65%
.' '(::,;;~:'..<.:-:.,:'\, -,,: !.';...:~ ,l. .:::.,
CASH FLOW IMPACT:
Beginning Cash Balance
Net Operating Incp
Depreciati09/ ..
Other c:~::
6,275
95,250
1!365
_.,.,.j'..:,.'.:..."...-....
" O:',:~P;QOO' '
199,682i:,~Eip;t1;1
'..',,:';":::
::42,318
z;~~~~~;:~:}Jtii~;i~;~~~.?\..,
:i~$;'ap3
21,589,'
(10,000)
5,000
,589
229,346
82,580
119
4,078
316,123
i'~2{OO%
d';;;.3:'85%
229,346
42,318
1,000
5,000
277,664
23.00%
1.78%
277,664
21,589
1,365
(5,000)
295,618
o
o
o
o
:.. . ';,:,~"';.:
:':::::':0
:;:. :-:::"-~ -',' '" - .
:'!.:F"'''-':: ,-
'-''--'" ". "
-,. -, ,::..:..""",...,
. . "",.. "\,.,,,',".,' .'
'."'...0::: .,",
. -
o
o
o
o
o
o
o
277,664
o
o
277,664
.33 .33 .33 .33 .33 .33
1.00 1.00 1.00 1.00 1.00 1.00
.05 .05 .05 .05 .05 .05
Part time:
Sales Clerks 6.00 5.00 5.00 5.00 5.00 5.00
4
Draft Liquor Budget
11/17/00
FUND NO:
642
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
I FUND~
Liquor
SUBFUND:
Waterford
Supplies/Materials:
Estimated liquor sales
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
_ Effectively control the sale of packaged alcoholic beverages in the City
_ Decrease operating loses through the reduction of leased floor space
HIGHLIGHTS/COMMENTS:
Revenues:
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
.05 Senior Accounting Clerk
5.00 Part time Sales Clerks
Office Supplies, Postage. Equipment
CaPital."6Q~~Y~;t;:":~\?',:~'.,'..",,+.
',.>-",' ..:;.,.; '.in
Misc. RevenueIEip~I'I~!tlJr~s:
5
Draft Liquor Budget
11117100
, FUND~ # 642
SUBFUND: Liquor - Waterford
DEPT #
BUDGET
ITEM
Actual
1998
Actual
1999
Budget YTD July
2000 2000
Annual Proposed Adopted
Es~OO 2001 2001
REVENUE
Sales
Cost of Goods
GROSS PROFIT
EXPENSES
Staffing
Supplies/Materials
Support Services
Depreciation
Capital Outlay
TOTAL EXPENSES
394,165 764,745 833,500
266,796
127,3?9
;596,p02 .."641,795
168,243191,705
-" - ,-;'.:" ,~'," ,,'-
'.~g..~56
.......i2,776i.
:',' : ,;~::: ::' " ',";' :' .
7," ,..,,,,:,; '~, .
. .,.,......,..,-.",,'
'.:. ..,'....;..'.......".,'...
. . ,..
m ".. , . " ': ';':':';~:': ,n: ,. .:_ ,,:0" . .
. ','..'" ;~_ ': _n, .::'.,'. .'
",' >,:....,...,... ',,'-':,'::- '. '."", ",' ,
. .,.;~~,i4~~: ;::".F.'\'~~;~~.~1:,f[~id;;i"'"
~t~70
, '-,:,",:.:,:.,:',:::,.
;:i':?i:::~".,'-':'~'>
62;254 "
1.41;490
4 J2!?' . ......
125,650
.:.':,i:>;:./;' :.:.",,:".:.:,;':", ':'
'4:;~9?7,ai5 ., .... 7,875
" Y ; ~::~:\', ,:;:",:'" .': ::'.: ,,:,,:::- :: ;:,;;
""'i::;"':;\'.,'. '. c" ':~~--:i.:;'.,:" <:,
. (;....,.,,::,,; ,
208,393 ,;.
It;',':,:,:i,',;\:~~'";'
204,4$~,' ,108,178
.:')L.::i.:'~,;.', ,^
183,719
186,548
TOTAL OPERATING INCOME (LO~
Transfers In/(Out)
Misc. Revenue/(Expense)
NETINCOME (LOSS)
(40,792)
o
(1,083)
(41,875)
(13,372) !J'.t~.oi;o.7'~J:
o ...,....S'i".'SO
(684 r"fi:t'i; . 0
(14,056)'..(4'0,073)
:~.:' ,",Yo ~ :::"' . -
d,"".."
',:,:,:"(,,:~::,,,<.:,,:;;
'~;..\:::,;..
BUSINESS INDICATORS:
Gross Profit as a % of Sales
Oper. Income as a % of Sales
. 'i',~';::'Y;;'~/ ::).;2>.
22.20% ,,:- ,~t~~Wo
(6 .34,%~ )'~;li;~'i";J~~J;i90%)
(5.24
CASH FLOW IMPACT:
Beginning Cash Balance
Net Operating
Depreciation
Other Cash
opJy~Iih'"~~~~er.
~;.s~~~~:.~T~~~E~,;i'ifJ'"
.33
1.00
.05
Part time:
Sales Clerks
5.00
6
226,459
'-"",;,.
(34:;754)
o
o
>(34,754)
23.00%
(4.17%)
o
o
o
o
..~,;.. ',- ,,:~
':.:N;':._:....'..
;,''-' ,;".,~",..,:- :"
/.0/....
.,: ':'7
",<" ,,:',,;,,:.,.,
o ..' .
o
o
o
o
o
o
(149,719) (149,719) (181,994) (181,994)
19,191 (40,150) (34,754) 0
4,592 7,875 7,875 0
(288)
(126,224) (181,994) (208,873) (181,994)
.33
1.00
.05
.33
'1.00
.05
.33
1.00
.05
5.00
5.00
5.00
.33
1.00
.05
5.00
0.33
1.00
.05
5.00
Draft Liquor Budget
11/17100
. , FUND: Liquor MISSION:
To control the sale and distribution of
SUBFUND: Tonka Bay packaged alcholic beverages within the
City and to provide property tax relief
FUND NO: 643 the use of operation profits.
Supplies/Materials:
Estimated liquor sales
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the
This location was acquired in December, 1994.
OBJECTIVES:
_ Effectively control the sale of packaged alcoholic beverages
_ Provide a profit equal to at least 2% of sales for transfer to the
HIGHLI GHTS/COMMENTS:
Revenues:
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
.05 Senior Accounting Clerk
4.00 Part time Sales Clerks
Offjc~_.
::':,"
,0: 'D~il6e and Auditing SeNI
...,,' . ...'-Iitractual Rug Service 'i.
" : '.i.', ;;:;:;\':;'2@:7l'!:'lral and Liquor Liability Insur
":;;,::i"~I~s,ttip~Gas Utilities, and Refus
...,..,.:'.':;:;,~~~~~~I~~0'i01.,.,....... ' "";":;::.:::!
creCii~gaf9~er:Yi.ge. Charges :......".., _',:~d
"- ~"',' .
.<.~:,.,..:,:-., .'"
.",',;:," __ ,c.
';::'::,;
Capital Outlay: ' -.
"," -"" "','
,.:.' "'.,,'<:"::.:<':',.,::::,:,:':'- <',::'/:,:"::
Misc. Revenue/ExpehditlJres:
Interest Income & Service Charges
7
Draft Liquor Budget
11/17100
-,
. FUND: # 643
SUBFUND: Liquor - Tonka Bay
DEPT #
BUDGET
ITEM
Actual Actual Budget YTD July Annual Proposed Adopted
1998 1999 2000 2000 Est-OO 2001 2001
.
REVENUE
Sales
568,893 638,082 688,380 406,225 745,000> 819.500
o
""0
" .. ,:.,~ ',-, .' ',,',' .,"
",' . ,......, ;-"~ ' ,~.,::,:. ~': :., .
Cost of Goods
GROSS PROFIT
o
o
':/':;:;:~:".:, ^':..::ii:\
..~,: ':"'<-, ':,:':~<:::,~:r" '. '.
'i,:":\.
EXPENSES
~'.. ...,-,. ,::. ",' '''''':'';'
,~",~,;,~::', ".':::I;~':~--' ....
.;'- 1 ,',', "';-:~,;::
, ,",':::,:!..'"
Staffing
60,072
72,849
82,073:-:J;.~;:~~6/" :S4',f>'l3): 95,200
;;'''''.'
'()j
:"":';:,::;::..'
. '. , . -" ,~,~"
"';'::--',,,"-'."..','" ",..
"",.., ;.::,:_":,:.--"'"
,":No.'." ..
". .'.'. :~ .'/;::'::> .
O'
.' ::":''--::,c'
Supplies/Materials
1.839
2,548
2,170
....... ',' ,',"
1,4~4,;/,,"\?2j5ci:' 2,325
,:,'.
/ "'~'.>' '~::'. ..-,-".
'(:"''''''''':'-,..
,.'>:"",::.""'-'
,., .,.:....
Support Services
33,491
41,394
46.091
23,28'2.... 49.2?Q ..'$4;~.3p.
o
, .~. :', -'-': ,~,..)
Depreciation
250
250
2pO '::(:';;':,':'11'47
250')'25())i,,"} ,0
,'f"'."':
"
'':~::::'_::'~'{J^:: ..,;.... ::.,,".'
-'-,: '-;.':" :~~:~",,';,;:--~
....J"
TOTAL OPERATING INCOME
Transfers In/(Out)
Misc. Revenue/(Expense)
NET INCOME/(LOSS)
16,955 5,43~;';1:Qi534
3,14~,.::.;,.. ~ ,61 '~:"'~;~:;~,20~.:;:;,:i.j;~~g~~
:;X9;057 14,734,;;;;9'9;191
0":""""'" 0
152,410 0
"~'6\J~~~S:1.,i~~'iQ75
,;("oi:'.'-,:"';,:;' 0
4,gQQ\ ""4,400
2}~;94f 40,475
o
o
o
o
Capital Outlay
TOTAL EXPENSES
o 0 ,:j.:,;:',(tt
95,652 117,041.:/;1~9;,.2.84
;.,,~~,~!.. .. \'.:,':" ,', -: _' .. i
ft;!';i,;iif:~m,~r Cash Flow Impacts
;:'iD';:~;:AAg9.iJ'l~,9ash Balance
BUSINESS INDICATORS:
Gross Profit as a % of Sales
21.00% 23.00%
12.71% 2.70% 4.40%
110,693 110,693 135,285 135,285
.... ::)~34' . 51,623 20,142 36,075 0
";,:'~-';\;'
250 147 250 250 0
3,000 3,680 4,200 4,200
124,477 166,143 135,285 175,810 135.285
"~t~~'F~I~~~/<> ......
:~.h:;:f:::~:\'~\~.: ~(: '~:.'j
....;:,>. ,"-:", . ,,',' ....-.-.:-"-.-.-':,:','- ", ":,,
Full time:'
," "~:,j"
.- ;,_:.:~~:'(":i ';~:.:,:'-'
,;,:;-;; '""'''-''"h'"!"
.,....,;".,:...'-.:"...,"..
,":' ',.."1"_:.:'.; ,~.., .':: ~.- '.'
. "',' , . , . ' .
Operations M~l"lager.;
Assistant Manager
Senior Acct. Clerk
Part time:
Sales Clerks
",'"".",,".40 .33 .33 .33 .33 .33 .33
..' .. 1.00 1.00 1.00 1.00 1.00 1.00 1.00
.05 .05 .05 .05 .05 .05 .05
4.00 4.00 4.00 4.00 4.00 4.00 4.00
8
Draft Liquor Budget
11/17100
,~
To:
Mayor Woody Love and City Council Members
From:
Don Swandby, Liquor Operations Manager
Date:
November 15,2000
Re:
Options for Relocation of Tonka Bay Liquor and Potential Downsizing of
Waterford Plaza Store Location
.
At the November 8, 2000 Liquor Committee meeting the options for relocation of the
Tonka Bay Liquor store were discussed. At that time it was suggested that the discussion
be open to the entire council. I will be prepared to discuss our options at the November
20,2000 work session and look forward to receiving direction from council on a plan of
action.
The Waterford leasing agent recently contacted the City to tell us we have the opportunity
to downsize the current store by approximately 2,000 square feet. The liquor store
currently leases 4,600 square feet. A condition of this change, which could be
implemented immediately, is that the City renew its lease, which is due to expire
February 2002.
.
The City has been seeking a reduction in space at this location. I met with the leasing
agent, general contractor, and potential new tenant on Tuesday, November 7,2000. The
contractor has supplied us with a scaled plan for the location, where we would be giving
up approximately 1,870 square feet. Construction estimates of the remodeling costs will
be made available to me by Friday, November 17. The City's portion ofthese costs for
this potential downsize would be a negotiable part of a new lease. I will have this cost
information available at the work session.
-#-r2/t,2-
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.~ .. GRIFFIN CoMPANIEs
Facsimile Cover Sheet
11/6/00
TO:
Bonnie Burton
City of Shorewood
PHONE:
FAX:
952-474-3236
952-474-0128
(612) 904-7827
(612) 338-5288
FROM:
Andrea Christenson
Griffin Companies
PHONE:
FAX:
.
Total Pages Faxed: 1
MESSAGE:
Bonnie:
We have been looking for a tenant for some time that could take some of the Shorewood
Liquor Store space and allow the Liquor Store to downsize. I am cUITently working witb.
a tenant who needs approximately 1,800 square feet. Weare not sure this is going to
work but we are doing our best to try to have this make sense for the tenant, the landlord.
and the city.
.
Tomorrow I am meeting with the tenant, the liquor store manager, and contractors to try
and determine the best way to split the space. It will probably be the first part of next
week before I can get costs. Once I determine the cost to divide the space we will need to
address who w:UI be responsible for the costs. We will also need to extend the City)s
lease to do this.
I am sorry I can't give you any more details than that right now. We need to gather a lot
more infonnation so that eVe1}'one involved can make an educated decision. If I had to
guess on a time line I would say I should have a proposal by December 1,2000.
We recognize that the holidays are an extremely busy time for the Liquor Store so if we
need to do any construction this would take place after the first of the year, I will call you
next week to update you.
Totally committed to quality resulti through conscie:ntious attention to detail and service, Griflin
Companies is one of the Upper Midwest's leading full service real estate companies. We offer brokerage,
leasing, property management and consulting $~t\lices for owners, investors and tenants of office,
indU$1:rlal, retail and multi-family residential nroDerties.
Suitt: JOO, 510 Marquette Avenue, Minneapolis. MN 55402
(612) :m.28Z8 FllX (612) 338-5288
,,~
== == Networlc.
-c
CITY OF SHOREWOOD
Draft 2001 Water Fund Budget
iFJB
SUBFUND:
Water Operations
MISSION:
To provide a safe, clean, uninterrupted
supply of drinking water to all City
residents connected to the City water system.
FUND:
Water
FUND NO: 601
DESCRIPTION OF ACTIVITY:
Responsible for operation and maintenance of five (5) well systems, including all
pumps and well houses, maintenence of water tower and treatment plant, and
extension of new watermain and construction of new water facilities, as
OBJECTIVES:
- Supply a safe, clean uninterrupted source of water to all
- Explore possibility of interconnecting with other communities
- Perform pump repair and relining of Boulder Bridge Well
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated water sales based on quarterly billing at a tiered rate of $1.50 -
Connection and permit revenues estimated based on 30 new
Miscellaneous Income includes interest income and
Expenses:
Staffing:
.10 Senior Accounting Clerk
.30 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms,i:lri'i.,p; e
Maintenance contracts for computer 'aW~reand software
:,:,,:(":j;:';1.!;~:::,\,,::>'h
Maintenance of gate valves""
Small tools and chemicals for water
\}::}:. .;:~J~::'.'::..~' ,....;.;
,': "i,,.<:, :.':
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:'~ :~'C :.~:::.~,:.;; :.:;,~.;': "!J
. .'", '" ,;:; :''':.'; .- :~,.; c .r, .,';:,' :,::,:,,_;~, .,. -_' .
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Oth .. -,'"". ....
. ',' .:"-,.;,,,,...
er: ...;;-..,..........i\.. ",,::.:,,',.":
Water Purchased froi:Tlothei:t::dmlTlunities
Meter purchases
Well utility charges
Transfers to Water Debt Service Fund and General Fund
Depreciation (Non-cash expense accounts for future system replacement)
Draft Water Budget
11/16/00
1
F~ND: #601
BUDGET
ITEM
REVENUE
Charges for Service
Misc. Revenue
TOTAL REVENUE
EXPENSES
Staffing
Supplies/Materials
Support Services & Charges
Capital Outlay
Transfers
Depreciation
TOTAL EXPENSES
SERVICE INDICATORS:
Miles of Water Line
No. of Connections
No. of Hydrants
Avg Daily Consump- gals
Water rate/1000 gals
CASH FLOW IMPACT:
Beginning Cash Balance
Revenues
Expenditures
Depreciation
Construction of InJi:
Actual
1998
265,558
61,030
326,588
14,748
37,448
118,794
8,926
40,000
125,396
345,312
16
1,061
220
403,000
1.45
Actual
1999
Budget YTD July
2000 2000
DEPT # 49400
Annual Proposed Adopted
Est-OO 2001 2001
FUND: Water Operations
243,459
67,227
310,686
334,750
72,700
407,450
185,716
42,904
228,620
291,500
67,70Q
359,~QQ ,
.1.'
'!""";'L/ .
353,500
72,700
:', 446,200,
'n.-- ",:"'".:,.:'.",.'"''
. '.....,.:::.:..
o
o
o
25,477
46,690
128,731
698
42,400
151,615
395,611
21,260
41,750
125,350
321,000
45,000
140,000
694,360
".-::',,',-,~,,: ,.' ,:...... "".,.
0~!'~~'1:,:: 21 ,2~q,,_:g~;_~;~~ ",";
i,6~~~i~~1: 42750 42 250 '
tj'r~~<t),,;;jit~~;;:i~ 31]70~;i ,'"
:i":Cf:'.2e4;Oob 136,000
. - , ~', ': "','::': ,:',7:"
,"", '(),;';'"f,:,,5,.., }QQ9{, 85,000
>:".,"~:::~. ":'. -
1 00,35~),;140;OOO;:;1.45,000
205,91~f' 658';3$Q/,:X,'t5pg,1.p4
458,701
.10
.30
.10
2
.... 'i;'::'~"/~::,';:;';':_;::?~)
. ,:,:.::r:::,:':-::-;;'::-;:-:::'::,:;:,:"::'"':-"'.-:i:
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.', " "':~'.,
:1::30" "
1 ,590'i{ ,
222
";;4~9,'OOO
,0/1.76
458,701
426,200
(562,164)
145,000
467,737
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Draft Water Budget
11/16/00
, FUNDi
Water
MISSION:
To provide for the retirement of
debt incurred to construct water
system improvements.
SUBFUND: Water Debt Service
FUND NO: 601
DESCRIPTION OF ACTIVITY:
Staffing:
Property Tax Levy for Debt Service
Special Assessments on Water Improvements
Connection Charges
Interest Income
Transfers from Water Operating Fund
Responsible for the accumulation of resources for the retirement of Water
for the periodic payment of principal and interest.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Revenues:
Expenses:
Other:
Debt service payments - Priricip~l~ndinterest
Draft Water Debt Service
11/16/00
3
:. , FUN0: #601
FUND: Water - Debt Service
DEPT # 49400
,,~}!~~:~~.~,830 103,594 219,174 200,000
... '::;';;~~i":F-" i..,
..':;;~._',,~,;.; .
(310,d~{~lri~37) (298,021) (246,093) (246,093) (279,739)
504018'1;;;("740511 671,664 598,012 713,592 633,853
, f,~,:>'i~f<~_:~X:~ .".',':.
.. ,'."",",' '.-'..;, ~\\
(."j-; .:: .c" ~_..
BUDGET
ITEM
Actual
1998
Actual
1999
REVENUE
Sp Assess/Connect Chgs
250,401
441 ,982
Misc. Revenue
54,521
51 ,848
Transfers
TOTAL REVENUE
40,000
344,922
40,000
533,830
EXPENSES
Staffing
o
Supplies/Materials
o
Support Services
o
Charges & Fees
o
Other - Debt Service
310,085
297,337
Capital Outlay
o
Transfers
TOTAL EXPENSES
o
310,085
o
297 ;337
.r,:~.r,;-;:it,;:~~J ~:"i;~t!';;.: '
i ".. ., ';:., ~: :: t:.' ;.' '" ,
SERVICE INDICATORS:
Outstanding Debt, Year End
EH-giHQ(~,~~~'}~~.::r.::,:,
'. '~.7i.::' ~<...:, 'c' ,,".. ,"'C" "
,-,' '-'}>>.'<
ST AFFING:s"';ni
" .'-'.~. ",
. .
Budget YTD July
2000 2000
Annual Proposed Adopted
EST-OO 2001 2001
140,000
54,420
139\900
120,000
o
49,174
49,174
,":- -'.'.::"',"',:,
<49;174'>\>0
o
",:'''''\'."...
,..~>- "..
40,000
229,174
,{'i'o.
...:103,594
40;QOO: "...../$'0,000
219.174"20.0,000\;"
o
o
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o
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o ":',:1Jc:"f:Y'PC" .....
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^ (~'_~:"' ,:n:
, ~~:, '/:}::;~~'::"'i."
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279,739
o
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'.~::.~~~_!_%:-;::,:';J!:t 0 ,:,:':";,-:j;?:{"2::;:;::'':');':':'" 0
298,021L.';'g4p,093
o
279,739
o
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2,100,000
740,511
740,511
713,592
713,592
J'
o
o
713,592
Draft Water Debt Service
11/16/00
4
1
CITY OF SHOREWOOD
Draft 2001 Sanitary Sewer Fund Budget
*~(,
SUBFUND:
DEPT NO:
Sanitary Sewer
611
MISSION:
To provide a safe, sanitary sewer
service to all City residents
.,
. .
FUND:
Sanitary Sewer
t
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of sixteen (16) lift stations, and cleaning,
televising and repairing sewer mains to control inflow and infiltration. Sewage
treatment is performed by Metropolitan Council Environmental Services
provided for in this area.
OBJECTIVES:
- Work with MCES to correct inflow and infiltration into the
- Work with MCES to reduce sewage treatment costs to the City
- Refurbish two lift stations per year
HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $60.00per quarter
Interest revenue from investment of Sewer Fund cash
Other permit and connection fee revenues estimated
Repayment of Interfund Loan
Expenses:
Staffing:
.10 Senior Accounting Clerk
.20 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing for",.
Maintenance contracts for computer h'a
",+.!./!j/~Y:f~~:fi:(~:~
:~;'/"'::~.::;~~{~:\\\r~
~;\::'.,.;.' '<:.r,'(.'.~:~> "1:'
: .~:-.~ ..':.,1,'.' -, ' ~ :..
/
., 1!.;:::',~: 'Z:,i::~~,:;:-,:.',f-:':\::::'::?:.::_;,":"-,:: :.c'.-:;.,S: .':(.' , . _ /?~:'::":'.'". ': :,:3:
Charges'for'~~~~~~.fJ9~ipto City otE~qe" trunk mains
MetroPolitanCPul'\cfiEIpYiro~men!~IS~~i9~S sewage treatment charges
"....::..:.",.. ,.... '-,
Capital Outlay: . ,',', .>H >..... ...<i ......'......,..'
Refurbish Shady Island and Birch Bluff Lift Stations
Transfers:
General Fund Overhead Costs
Interfund Loan - Gideon Glen 2001
Depreciation (Non-Cash Expense accounts for future system replacement)
Draft Sewer Budget
11/16/00
1
~. .
FUND: Sanitary Sewer
F~ND: # 611
BUDGET
ITEM
REVENUE
Actual
1998
Actual
1999
,',
DEPT # 49450
Budget YTD July
2000 2000
Annual Proposed
EST-OO 2001
Charges for Service
851,760 804,469 738,315 363,262 711..000 757,200
EXPENSES
Staffing
23,747 14,076
5,965 18,423
452,410 386,869
0 3,960
0 6,000
195,394 197,794
677,516 627,122
Supplies/Materials
Support Services & Charges
Capital Outlay
Transfers
Depreciation
TOTAL EXPENSES
SERVICE INDICATORS:
Miles of Sewer Line
56
2,653
16
65.00
No. of Connections
No. of Lift Stations
Sewer Charge
CASH FLOW IMPACT:
Beginning Cash Balance
Revenues
Expenditures
16,694
12,800
486,575
100,000
10,000
200,000
826,069
e, ',,'
fi!~t;~i6~
't~)I~~iti{'.JJ;.6
')'eo.oo
2
: ;.:.'.::""
..:'-,"",'".'.,'.'.
.' ',<;~' . ,.
';."'.:.','i'.
1'e:q~&("'.22,064
'. ,,::,,';""., -:' >:'
"",:"..>",:.::: :....:':.::'.,:'.:
....6,3~7'./ 14,2$'0'>- :d.:......i,,:1..,tiiSQ.ii....
":."":':_:,,
13,220,
23Q:~~q,.. 4:~~t~~~:9(,:);'49(J,'~gO':} ".'
'::;;";-:;rO, j:'''t~~':~gb 100,000
\':";\":.-'(':":."\
'J '::';"::,:;):'!,:;,'>:':'::'?':-:':"/:"'" .,
'P 'i'A10jOOO
""/'
10,000
.' ''-'~:i-::J.:'Y ::>:,.;
115,3b4Ut" 200;006 :,40Q,OQO
365.140 1,263,638... /.840';064':
,. '"'.:-">:;;"';;;';"""
{.';\:jC;,;-;
'," '~-'::. , .';; -;', .
',", ".",-;:,..;. "':~:v7
"
".'"
.I' ~ ~ ::;:'
:'....-.:.. '",:~, ~..
'1,:,'",',',,"',
.. :'i,',:':".l.;:.,..,"
57'
16
60.00
Adopted
2001
o
o
o
:>0
:: <\.;':: :: :: ,~
.:.~~', :.::. ,,''':.
'>':1""-~ ,. :~':':
"';0.:."'"
,- .-.... -, ......-...-...
,....':....: '-'-"'.',,"";,:',',',
,.., ,_:. '- ,'-.... ..
"'0"
o
o
1,697,987 1,697,987
363,262 711,000 757,200
(365,140) (1,263,638) (840,064)
o
o
115,304 200,000 200,000 0
1 ,697,987 1,815,1231,697,987
.10
.20
.10
.10
.20
.10
.10
.20
.10
.10
.20
.10
.10
.20
.10
Draft Sewer Budget
11/16/00
..
CITY OF SHOREWOOD
Draft 2001 Recycling Fund Budget
#JD
SUBFUND:
Recycling
MISSION:
To provide weekly pickup of recyclables
to all City residents; provide for the annual
pickup of household and yard wastes
fiUND:
Recycling
FUNDNO: 621
DESCRIPTION OF ACTIVITY:
OBJECTIVES:
'",-,,' '<\
.. :,.:',".:.,....',..,
1:~~!tiilfrl1~~t~'i, _, ..
. ~ ,~'.:1,: .. .. .....:M",_, ':"'-'-",r;, ...r":"'.:~.~.,:~,,.",
;" ~. :l:~t..i.,.....:~~!.... ....:..; _,:: ':_.~ ~.':~.?,..._-_':~.,:.~.~i..,...,::.':';:.'~.:~..':..:,;,~:,"_:~,::, : ,.;~~~,:-, '.
. ''',:::~ ':::,',c.
.,-,' .....\ ..... ,. ",
ii',.:::':';':.',
Weekly pick-up of newspaper, corrugated cardboard, recyclable
metal, and other recyclable materials. Includes annual City
items and brush, and operation of an annual brushlleaf
- Continue weekly pickup of recyclable materials
- Hold curbside pickup of household and yard wastes in the Spring
- Provide a leaf and yard waste disposal site in Fall of the year
""';. )~,?:i.;
.;.,..1,;;.>....
HIGHLIGHTS/COMMENTS:
Revenues:
County Aid is a Hennepin County grant
Charges for Service includes City Clean-up~";':;~ and
City Recycling Fee of $1.50 per month p' ,::+;~Id
...'" .:tngRecycling Contractor
': \~~;._~~~~ii.W~ti~_~~:f~~ ~:~;:7.~
Expenses:
Staffing:
\'*~~'~~J~.)~;:~~~tii'~ :!:;}
""., {';~~"~?'.'.'::'.i.',..:!.:.i.'."..'.:...,;.',; ;,":~!"",:,":"'..'~::_~,.._..'.~.,.'_,'..~.'_..;...:. _~"";';'~""',',"":"';'_'_~.;':.:.'. :.'.'~...'.:.'.'.'.:':'."> " ,.. w,.. ,
"",'.:, J}:m{?,~~:?
Recycli-pg'.9Qr~S~9t;Wlth E-Z Recycl\n,9~~[$'~;O.~/household/month for 2,675 households
City CI;;~hfti~.:.':.'...E...:.;o.:.~...,.,...~_"..-.t~J,(:;;.".'~;.;\-,:}P~'~X ,'" .
~ . . \,.:';''';'.':''''
:;:''-,.
Draft Recycling Budget
11116/00
1
I 1\
FUND: #621
FUND: Recycling
DEPT # ,49550
...
BUDGET
ITEM
Actual
1998
Actual Budget YTD July Annual Proposed Adopted
1999 2000 2000 EST-OO 2001 2001
REVENUE
County Aid
21,332 21,860
22,000
21,858
21,858
~2:iOOO
:,,,(::::.:0
Charges for Service
69,925 67,703
66,550
':";,::."':""
1";'- :~.;,' ",' ,~, . -,: , .", . . ,
37,364 62,550 ~'1{~~~O_:::;~,~:..;':~::'-:'6'
927.....:......',:,........-..--.'"....::::....~:..'-;:.;.....~.'.,...;.:.......1..'... :..:.,'.'...:...._.....~..~...;.;.:.:'o;.r.~--o.... 2. . . ..." ,;,"""':i'::""
'.1. 1,1PQ;;',:i?~~t'.::::p')::;:::.:
60 ,14~'lf:;;ia$j$08 ~~,O:q:,,;~~ZP;',>:;{O,f:d._:;: '" ,
\JiV:i<!:::::~:U~::;::~,:.:~;./~\'(" ,~'.~.r',,-'.~:'";':-;::~'':!';:::''' -:." '", ., -.. .,':\:- '~,,:,'-':' . .:" ,.
. '. I ~ -.~ :;~,~ ) ':: ". ':": ,.~ '. . ': :. ' ~';~:'(~~;:':~,:~,.~:~rr;;,:,<:",L~:? :...:;~:.~.;::':.:::'.:j :,':; .:',,;;y:;,,:::::, ;~:.:",
~ <\i~li~~~~~;i:',,_ o\',\\,:'i;"".i~t
. i."i"~:;:, " ..,._ :(,.".,;':~ ':,~~-'::\~:::.;'.
Transfers/other 1,185 966 1,000
TOTAL REVENUE & 92.442 90,529 89,550
OTHER SOURCES
EXPENSES
Staffing 1.424 543 1,526
Supplies/Materials 232 143 150
Support Services & Chargef 78,712 83,629
760
800
2'6o"'f.;;8:"k~;,)jio;. ,
SERVICE INDICATORS:
" ';;.;~'t;jt.'-!~'~,!:iJ&!:;if:~,'.i1: '.
..., n'''''.' : ,";:"'. ~'i.
'~~"~* ~t<~>::r;:'
Capital Outlay
o
o
o
Transfers
TOTAL EXPENSES
o
80,368
o
84,315
.
0/;
86,4:~~;-+if57 ,38@X,j~i~'t,651
9p,4g1:;&~~:;:*;
o
o
Avg. mo. Participant Hshld
est.
Avg. mo. tonage
70 est.
26,317 24,174
24,174
85,508 95,050
o
".~~.,-:.
.' ..'.n' ,:- '. ,,",. " ~:itlJ.res
"~:!:~~;i~':
(87,651) (96,461)
o
(8,828)
17 503'~::}k6-31;7
, ." ~~, ;,' .:;", n. ',' "" .~
,', ., ~...~
',,:':.''':.;
29,431
29,086 24,174 22,763
24,174
.;.!.":.'
STAFFING:
Draft Recycling Budget
11/16/00
2
,) '"',
~~ ....
CITY OF SHOREWOOD
Draft 2001 Stormwater Management Fund Budget
i" " . FU~D:
SUBFUND:
Stormwater Management
MISSION:
To provide proper surface water and
ground water management throughout
the City.
Stormwater Management
~;,
FUND NO: 631
DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, inclUding cleahing
dredging of drainage ditches and retention ponds, and minor repairs to
Provides partial funding for larger subwatershed drainage projects.
OBJECTIVES:
H IGHLlGHTS/COMMENTS:
Revenues:
Stormwater Management Utility Charges
Misc. Revenue includes interest income and other
Transfers from the General Fund
Expenses:
Staffing:
.10 Senior Accounting Clerk
.10 Light Equipment Operator/Forema
!!'<~ll,!t;'"i:i!\ .
Gideon G[enC)'r~i~:~~~,~toj~9t
Draft Stormwater Mgmt Budget
11/16/00
1
~
" .,
.... . ...) .
... ~
FUND: #631
FUND: Stormwater Management Utility
DEPT # 49600
BUDGET
ITEM
Actual
1998
REVENUE
Charges for Service
45,591
Misc. Revenue
12,889
Transfers
TOTAL REVENUE &
OTHER SOURCES
10,000
68,480
EXPENSES
Staffing
1,898
Supplies/Materials
119
Support Services
26,698
Charges & Fees
Capital Outlay
71,6;32
Transfers
TOTAL EXPENSES
SERVICE INDICATORS:
Actual
1999
44,938
6,331
10,000
61,269
1,519
1,370
10,852
o
25,801
"\
'i~;:\:,"",,, T;;:jtf69
(100 ,34 7)'~,\'~;:(3Qj~42)
(2 63i~t;~-.)&1'{~:';165
'<J',;,';';.>:/i' ,
,:,.,1991404;, 228,296
.-';:'~'
Other
. .;',-,
..' .
. '
STAFFING:
Sr. Acctg. Clerk
Lt. Equip. OperJForeman
.05
.10
Budget YTD July Annual Proposed Adopted
2000 2000 EST-OO 2001 2001
45,000
21,274
t~~jili~~~l~~:" :
41 ()1'66g"Jf!:")~,:-'~~fa~~~r'~:~:}',~ .:i.'". 0
4$;3;i~pO" 61;50Q~{!i;.!"i'{(hO_
6,500
7'465.....,
&.;';_':",",::.",-"\"~ ;';'
i:J~~';~;~~!~k/ -
?;;.tA~~;7'$~.,;,
10,000
61,500
':\'::t:~:,;Jiif.::yi,.~:t~[~trif:;i
.: i,~~~FI. )"~ :- . ~" ':':?::~~~;::-:~i:,;~~';_;:', .j,~::}~_
,; - ":{\~~';D~;~',,;:
'. "
. - :~.- <,s\~;:s : :':;~:~}'~-,:.;::{~:./}: - :"": '.: , ".~".
~~~.~:~ :~":'-'::~..f?~;;:~.i..~~ ...)~;;.~'-.::: ~:~~.
8,587
~~f~;;)\i~:!tli~&~1\;
":~~~;l:''''''):'' ..,_ _~ _'_":;-~:~'("'; ,
. "~'., ,:'{:,~:~-5;"'_,i-;;if~ ..,.'
12 150;
I '~'7
o
o
14,500
25,000
64,902
..".'''.:' ... ,
,"<'.. .~ .'-
o
o
o
o
o
o
o
228,296 228,?96 279,616 279,616
61,500
28,739 463,000
61,500
(159,737)
(4,029) (411,680)
(64,902)
130,059
253,006 279,616
276,214
.05
.10
.10
.10
.10
.10
.10
.10
.10
.10
o
o
o
279,616
.10
.10
Draft Stormwater Mgml Budget
11/16/00
2