The URL can be used to link to this page

102300 CC Reg AgP ,,",c;J /;>( .~ .... CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 23,2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda Mayor Love_ Stover Garfunkel Lizee Zerby _ 2. APPROVAL OF MINUTES A. City Council Special Session Meeting Minutes of October 3, 2000 (Att.#2A Minutes) B. City Council Regular Meeting Minutes of October 9, 2000 (Att.-#2B Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: A. A Motion to Adopt a Resolution Approving License to Sell Tobacco Products (Att.-#3A Proposed Resolution) B. A Motion Approving Expenditure of Funds for Office Furniture (Att.-#3B Deputy Clerk's Memorandum) C. A Motion Setting the Date for the Enterprise Fund Budget meeting (Att.-#3C Finance Director's memorandum) D. A Motion Authorizing Advertisement for Public Works Light Equipment Operator position (Att.-#3D Public Works Director's memorandum) E. A Motion Establishing December 8, 2000 as the date for the annual Staff Appreciation Party F. A Motion to Approve the LMCIT Excess Liability Coverage and to Not Waive the Monetary Limits (Att.-#3F LMCIT Excess Liability Coverage) NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. 4. MATTERS FROM THE FLOOR (No Council action will be taken.) .'. . f'1 ., \ .....~ CITY COUNCIL AGENDA - October 23,2000 Page 2 of 2 5. PARKS - Report by Representative A. Report on Park Commission meeting of October 10, 2000 (Att.-#5A Minutes) B. A Motion approving the concept of a Parks fundraising event for 2001 (Att.-#5B Public Works Director's Memorandum) 6. PLANNING - Report by Representative A. A Motion to Adopt a Resolution Approving a Conditional Use Permit for Fill in Excess of 100 Cubic Yards (Att.-#6A Planner's Memorandum, Engineer's Memorandum) Applicant: Mark Johnson 26060 Wild Rose Lane B. A Motion to Adopt a Resolution Approving a Conditional Use Permit for Accessory Space in Excess of 1200 Square Feet (Att.-#6A Planner's Memorandum) Applicant: Steve Polston 28215 Boulder Circle 7. GENERAL A. Invitation to Join the Excelsior Chamber of Commerce - Linda Murrell, Executive Director (Att.-#7 A Membership Information) 8. ENGINEERING/PUBLIC WORKS A. Motion to Adopt a Resolution Approving Change Order No. 1 for Freeman Park Sewer and Water Project (Att.-#8A Engineer's Memorandum) 9. REPORTS A. Administrator & Staff 1. Gideon Glen 2. Skate Park 3. Eddy Station 4. County Road 19 Intersection B. Mayor & City Council 1. Excelsior Fire District 10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.-#10) . fJ ~f f5 \1 8 t,~ ~.1' i CITY OF SHOREWOOD . 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us Executive Summary Shorewood City Co'uncil Regular Meeting Monday, 23 October 2000 Agenda Item #3A: This resolution issues the annual license for the sale of tobacco products in eight establishments in Shorewood. The current licenses expire on October 31, 2000. , This license period is from November 1, 2000 to October 31, 2001. Appro:valofthe Resolution is contingent upon receipt of required application form and fee from each establishment. Agenda Item #3B: This item is a request for a Motion to approve the purchase of new workstations for the front receptionists. The estimate from MetroSystems, the preferred vendor, is $3,376. Funds for this purchase are ,available in the Council Contingency Fund. Agenda Item #3C: This motion sets the date for a council and staff work-session to review the budgets for the following Enterprise Funds: Liquor, Water, and Sewer funds. Staff recommends scheduling the work-session to follow the regular City Council meeting on November 13, 2000. Agenda Item #3D: The Department of Public Works has been operating one staff member short, for over one year. This is due to ail extended medical leave of absence by one of the department employees. On September 7tlJ., Staff members met with this individual, and representatives, to discuss the possibility of returning to work. Regrettably, final recommendations indicate that this employee will not be returning to the position. Therefore, Staff is recommending approval of a motion which authorizes advertisement for filling of the Light Equipment Operator's position. Agenda Item #3E: This Motion sets the date of December 8, 2000 for the Annual Staff Appreciation Party. Agenda Item #3F: This motion is passed by the City Council each year. Minnesota State Statutes set tort liability limits for governmental units at $300,000 per claim/$750,000 total claims per occurrence. The City carries tort liability at statutory limits and has excess liability coverage of $1,000,000. The City's insurer LMCIT, allows cities the n t.~ PRINTED ON RECYCLED PAPER option of waiving this limit, thereby allowing the payment of a larger claim, up to $750,000 plus the amount of excess liability coverage for a single claim. By waiving the statutory tort limit, the City opens itself to larger claims and higher insurance costs. In prior years, staff has recommended, and the City Council has elected, to not waive the statutory limits. It is again the staff's recommendation that the Council approve a motion that does not waive the statutory tort liability limits for the 2000/2001 insurance renewal. Agenda Item #5B: The Park Commission discussed the concept of hosting a fund raising event to assist with various park improvements. Funds raised could be utilized for capital expenditures in the parks, such as the Skate Park, Eddy Station, or other capital improvements. The Commission has considered ideas for fund raising such as a golf tournament, a city festival or a marathon. The Park Commission has recommended that the concept of a charitable fundraising event for park improvements be established. If approved, it would also. be helpful for the City Council to comment on any support or reservations as to the type of activity to be held for this event. Agenda Item #6A: Mark Johnson has requested a conditional use permit that would allow him to bring in approximately 250 cubic yards of fill at 26060 Wild Rose Lane. The Planning Commission voted 4/1 to recommend approval, subject to conditions suggested by staff. The resolution requires a four-fifths vote by the City Council. Agenda Item #6B: Steve Polston proposes to build a detached garage at 28215 Boulder Circle. The new garage will put them in excess of 1200 square feet of accessory space, requiring a conditional use permit. The Planning Commission voted unanimously to recommend approval of the C.D.P. Approval of the resolution requires a four-fifths vote by the Council. Agenda Item #7 A: Linda Murrell, Executive Director of the Excelsior Chamber of Commerce, will be present at the meeting to invite the City of Shorewood to join the Excelsior Chamber of Commerce. The annual membership fee is $125. Agenda Item #8A: The City of Shorewood has entered into a contract with Thomas and Sons,. Inc. for installation of sewer and watermain along the ditch of Eureka Road, portions of Freeman Park, and along a portion of the LRT Trail. Further field investigation has determined that approximately 400 feet of the project is too narrow to install a watermain by conventional trenching. To complete the last 400 feet of the project, the line must be directional bored. A change order has been negotiated with Thomas and Sons for a net increase of $24,000 to the contract. The total construction cost remains under the amount budgeted for the project. Therefore, Staff is recommending approval of the attached resolution, which accepts Change Order 1. .~ ."l, ,- I.. '.' .~ . . CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING TUESDAY, OCTOBER 3,2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:30 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING tlf\'f1 Mayor Love called the meeting to order at 6:30 P.M. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee, Zerby; and Engineer Brown Absent: Councilmember Stover B. Review Agenda Mayor Love reviewed the Agenda. Since the Agenda was one item, Mayor Love stated that the agenda is approved without revision. 2. A Motion to Adopt a Resolution Accepting Bids and A warding Contract for the Freeman Park Sewer and Water Project. Engineer Brown reviewed the proposed project which includes the installation of sanitary sewer to service Eddy Station and a necessary watermain loop in and adjacent to Freeman Park. Bids were received, opened, and tabulated on September 27th, 2000. The lowest responsible bidder was found to be Thomas and Sons, Inc. for a base bid amount of $203,485.00. In addition, a total bid was received of $231;590.00 which includes a Bid Alternate 1. Engineer Brown explained that Bid Alternate 1 includes an additional 555 lineal feet of 8-inch watermain along the LRT Trail. The bid received by Thomas and Sons, Inc. was the low bid under both categories. Mayor Love asked if the properties of 6065, 5985, 5965 would have municipal water service available to them as part of this project. Engineer Brown stated that the City has not proposed the extension of watermain services to the east side of Eureka Road. However, in the event one of these property owners decided to connect to the new main, they could seek out a contractor to directional bore a service across Eureka Road. Councilmember Garfunkel asked if service stubs are going to be installed for properties that are adjacent the LRT Trail. Engineer Brown reported that the Hennepin County Regional Rail Authority desires that construction be minimized along the route. In addition, properties along the watermain route have service available from Smithtown Road. ~dA SPECIAL CITY COUNCIL MEETING MINUTES October 3, 2000 Page 2 of2 Councilmemeber Lizee inquired if the proposed watermain completes the loop for the Shorewood Oaks, Shorewood Ponds and west system. Engineer Brown stated that the inclusion of Add Alternate I does establish the watermain loop desired. Councilmember Zerby inquired about obtaining an easement across the property of 25805 Eureka Way to minimize the jogs in the alignment. Engineer Brown, stated that condemnation would be required to obtain such an easement. Therefore, the alignment of the watermain was revised to exclude that property. Engineer Brown, stated the portion of watermain along the LRT Trail will be located on the north side of the trail. This alignment was chosen to minimize impacts to trees. Property owners along the trail were notified and visited by Brown to help address any concerns they might have. The walking trail will remain open during construction. Zerby moved, Lizee seconded a Motion to Adopt RESOLUTION NO. 00-097 Accepting Bids and Awarding Contract for the Freeman Park Sewer and Watermain Improvement Project. Motion ~~ . 3. ADJOURN Zerby moved, Lizee seconded, adjourning the Special City Council Meeting of October 3, 2000, at 6:48 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Larry Brown, City Engineer Woody Love, Mayor Bradley J. Nielsen, Acting City Administrator . .. . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 9, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES {)R~f1. 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:00 P.M. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee, Stover, and Zerby; Attorney Keane; Engineer Brown; and Finance Director Burton Absent: Planning Director Nielsen B. Review Agenda Mayor Love reviewed the Agenda. Engineer Brown requested addition of Item 8B, A Motion to Authorize Expenditure of Funds from the Water Fund. Lizee moved, Zerby seconded, approving the Agenda as amended. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes of September 25, 2000 Garfunkel moved, Zerby seconded, approving the City Council Regular Meeting Minutes of September 25, 2000, as amended on Page 3, following Paragraph 1, add, "Councilmember Lizee stated she had been in attendance at Park Commission meetings in the past year, and there had been discussion of improvements to the ball fields by South Tonka Little League. It was her belief the dugouts along the property line were not part of that discussion." Following Paragraph 3, add, "Commissioner Arnst referred to a copy of the July, 1999, Park Commission minutes wherein she clarified the Park Commission did not approve the dugout phase of improvements. A motion was passed by the Park Commission supporting Phase 1 and Phase 2 of South Tonka's plans. Arnst said the Park Commission did not approve Phase 3, which included the dugouts on the property line which required a variance." Following Paragraph 6, add, "Mayor Love clearly stated that improvements made to the ball fields are not derived from City funds, but are monies raised by the sports organizations. He emphasized his support for both girls' and boys' sports programs, and referred to a letter recently sent to the City by a middle-school aged female who inquired about girls' football." On Page 4, Paragraph 3, Sentence 3, change "Councilmember Zerby then surmised" to "Councilmember Zerby then summarized". Motion passed 5/0. 3. CONSENT AGENDA Garfunkel moved, Stover seconded, Approving the Motions Contained in the Consent Agenda and Adopting the Resolutions Therein: #~B REGULAR CITY COUNCIL MEETING MINUTES October 9, 2000 Page 2 of 8 A. A Motion Adopting RESOLUTION NO. 00-098, "A Resolution Approving Chapter 257 Establishing a Ward System, Special Laws Enacted in the 1999-2000 Legislative Session, and Authorizing the Certificate of Approval." B. A Motion Adopting RESOLUTION NO. 00-099, "A Resolution Approving a Tree Trimmer's License for Trees by Bjorn." C. A Motion Adopting RESOLUTION NO. 00-100, "A Resolution Approving a Temporary Gambling License - Sons of the American Legion Post 259, 24450 Smithtown Road." D. A Motion Approving a Sign Permit for B&J Automotive E. A Motion Authorizing FinaI Approval of Resolution No. 00-096, Declaring Public Purpose and to begin Right of Way Condemnation Proceedings F. A Motion Adopting RESOLUTION NO. 101, "A Resolution Approving a Conditional Use Permit for the Construction of Dugout Facilities at Freeman Park." . Motion passed 5/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. PARKS There had not been a Park CommissIon meeting since the last Council meeting, thus, there were no matters to be reported at this meeting. 6. PLANNING . A. A Motion to Adopt a Resolution Approving a Final Plat for Manitou Woods Engineer Brown, reporting on this matter for Director Nielsen, summarized the history surrounding this plat. He noted the intent to construct two twinhomes on the site. Further, he explained there is to be access to the property through a shared driveway from County Road 19, as well as directional boring to obtain sanitary sewer access. City water is available to this site from the main in that area. He noted there remains unsettled issues regarding grading and drainage for this matter, however, he did not believe them to have a substantial impact on the final plat itself. Roger Anderson, owner of Manitou Woods, was in attendance and addressed the Council. He explained he is in agreement with the staff reports regarding the grading and drainage issues. He is an engineer and believed these matters could be resolved. He also noted he had received the permit from Hennepin County for the shared driveway access off of County Road 19. Councilmember Lizee asked if there were plans for lighting on the site. Mr. Anderson responded there were no plans for formal lighting in the back of the property, but options for lighting would be provided REGULAR CITY COUNCIL MEETING MINUTES October 9, 2000 Page 3 of8 in the covenants for the twinhome residents. He also noted there was no intention for "common" lighting, such as a streetlight on the property-only the individual lights on the homes. Councilmember Zerby asked if there was a pool on site. Mr. Anderson explained history of the site to have included a pool that had been filled in and would now be removed as part of the project. Mr. Bob Gagne, 24850 Amlee Road, asked the price range for the twinhomes. Mr. Anderson stated final price had not yet been determined, however, he believed them to be approximately $275,000 to $300,000 per home. Lizee move, Stover seconded, Adopting RESOLUTION NO. 102, "A Resolution Approving a Final Plat for Manitou Woods. Motion passed 5/0. Planning Commission Chair Bailey provided Council with a report on the matters considered and actions taken at the October 3, 2000, Planning Commission (as detailed in the minutes of that meeting). . 7. GENERAL A. 7:15 p.m. Public Hearing - Consideration of a Motion to Adopt a Resolution Authorizing a Tax Rate Increase for the 2000 Tax Levy, Collectable 2001 Mayor Love called the Public Hearing to order at 7: 18 P.M. Finance Director Burton provided background on this matter, noting it was required due to a law passed by the Minnesota Legislature last year, stating all cities, such as Shorewood, must pass a resolution if the levy for the subsequent year will result in a tax rate increase. She also noted the City may still certify a final levy that results in a constant or decreased tax rate once the resolution is appropriately filed with the County Auditor. Mayor Love closed the Public Hearing at 7:22 P.M. . Stover moved, Lizee seconded Adopting RESOLUTION NO. 00-103, "A Resolution Authorizing a Tax Rate Increase for the 2000 Tax Levy, Collectable 2001." Motion passed 5/0. B. Quarterly Report by Lake Minnetonka Conservation District (LMCD) Representative Tom Skramstad Tom Skramstad, LMCD Representative, provided Council with an update on matters reviewed by the Lake Minnetonka Conservation District (LMCD). He explained the need for additional Water Patrol Deputies and the request for financial support from the 14 member cities. Shorewood's proposed amount of support for this matter would be approximately $3,286. He asked Council for the support of the City on this matter. He also noted the LMCD was requesting fmancial support on a voluntary basis, but would proceed on its own with this matter and try to make a difference with whatever funding could be raised. Mayor Love commented it was his understanding that eight of the fourteen member cities were needed for approval and currently seven were in support. He stated he could support this matter if the requests were a general increase for all cities, but opposed the request if monies were to be raised on an individual city basis. REGULAR CITY COUNCIL MEETING MINUTES October 9, 2000 Page 4 of 8 Councilmember Garfunkel stated he had asked for specific data related to this matter previously, but had seen nothing to be reviewed at this time. He also commented, because this was a matter of need for Hennepin County, this matter should be addressed at that level. Mr. Skramstad stated the LMCD was working with the Sheriff s Department on data such as Councilmember Garfunkel requested, however, it was not yet available. Councilmember Stover asked Mr. Skramstad the number of volunteers working for Water Patrol. He explained there were seven full-time positions with approximately thirty to forty volunteers. He also explained Special Deputies, such as the volunteers on the Water Patrol, were allowed to stop individuals and issue tickets for minor violations only. Mayor Love commented it was his belief the full-time officers to be hired would be devoted exclusively to Lake Minnetonka for the May through September months of the year. Mr. Skramstad confirmed this belief. Mayor Love also requested a presentation before the Council in December of this year regarding this matter. Council agreed. . Mr. Skramstad went on to provide updates for Council on the matters of Milfoil Management, Zebra Mussels-noting none had been found in Lake Minnetonka so far, Management Plan Projects, On-going Licenses and Permits, issues regarding the Shorewood Yacht Club, as well as a Request for No-Wake Zone. Councilmembers Stover and Lizee stated the request by the Shorewood Yacht Club for a No-Wake Zone established on the South side of Frog Island in Gideon's Bay to be a good one. Both had seen a number of personaI watercrafts moving swiftly through this area. Mayor Love aIso commented he had seen many types of watercraft, including sailboats under power, creating a wake through the area. Mr. Skramstad noted the Upland Farms development to the west of Shorewood near St. Bonifacius, had plans to dredge 6 Mile Creek, for approximately a half-mile, in an effort to provide new homeowners in that area with a marina and access to Lake Minnetonka. He noted the LMCD had been working with the DNR and the City of Minnetrista regarding this matter. Mayor Love stated his concern regarding this matter. He believed it would be setting a serious precedent for the future if these plans were to be followed. He requested the greatest diligence by the LMCD in monitoring this matter. He thanked Mr. Skramstad for his report and time spent on these matters. . C. Presentation by Sally Koenecke, Director, Lake Minnetonka Communications Commission, on Proposed 2001 Budget and Motion Regarding Budget Proposal Sally Koenecke, Director of the Lake Minnetonka Communications Commission (LMCC), reported on matters included in the Proposed 2001 Budget. Of particular interest, was the addition of the City of Loretto to the Commission and the hiring of another full-time staff member for the Commission. She also noted the City of Mound is not a member, but contributed to the funding for the Commission through its payment for use of the studio. Council member Stover asked whether the LMCC had any working relationship with Mediacom. Ms. Koenecke explained the LMCC to be the government agency that helped to negotiate contracts with cable companies, such as Mediacom. She also explained the LMCC was available for assistance in REGULAR CITY COUNCIL MEETING MINUTES October 9, 2000 Page 5 of8 helping people in the area to make sure cable providers lived up to the agreements made with subscribers. Further, she explained Mediacom had been conducting an upgrade in the Shorewood area which was complete. However, there were areas where service was not correct, and Mediacom was working to address those areas. In response to Councilmember Garfunkel's question regarding Mediacom's reputation for service, Ms. Koenecke responded there have been problems with Mediacom, specifically in trying to remedy complaints. She noted the company is trying to take steps to resolve these matters by providing more service representatives at the local, rather than regional level, and providing training to representatives regarding courtesy on the job. Zerby moved, Lizee seconded approving the Lake Minnetonka Communications Commission Proposed 2001 Budget. Motion passed 5/0. D. Discussion on Liquor Operations - Don Swanby . Don Swanby, Municipal Liquor Store Manager, appeared before the Council to speak about the Tonka Bay Liquor Store. Mr. Swanby explained the lease ran through December, 2001, and had an opt-out clause requiring a six month notice prior to terminating the lease agreement. Councilmember Garfunkel stated the purpose for these questions were related to the proposed options for dealing with the County Road 19 intersection near the Tonka Bay Liquor Store. He further stated the Council would like to explore various options regarding the intersection and the impact of the removal of the store at that location. Mr. Swanby responded he believed a liquor store in that location was nice to have since it is so close to a number of municipalities. One option which allowed the City to continue sharing revenue with the City of Tonka Bay would be to move the store to the strip mall directly behind the current location. Other options could include moving the store to a different location in Shorewood. . Councilmember Garfunkel requested more details be added to those proposals. Mayor Love stated he appreciated the opportunity to have this discussion. Further, he stated the two municipalities seemed to have a good working relationship regarding the liquor store, and he would like to continue this venture by utilizing the Smithtown Plaza space. He favored the municipal liquor operation as it provided the City with some control as well as income to both cities. However, it was also his belief that when it began to interfere with public safety and welfare, the relationship would need to be terminated. Councilmembers agreed. Mayor Love asked that Mr. Swanby report on this matter as well as Finance Director Burton, to formulate the financial options regarding the liquor store, in addition to pursuing other options should that relationship need to be terminated. Councilmember Zerby questioned the necessary time frame for terminating the current lease agreement with Tonka Bay. Attorney Keane responded the agreement could be terminated at any time with a six month notice prior to December, 2001. Councilmember Zerby referenced a letter received from the Tonka Bay City Administrator which explained that funds designated at the County level for this project will sunset the end of 2000, and need to be re-instituted in Hennepin County's 2002-2006 Capitol Budget if this project was to move forward. Engineer Brown noted a decision needed to be made soon as any prolonging of the need for this money REGULAR CITY COUNCIL MEETING MINUTES October 9, 2000 Page 60f8 would put the funding dollars at risk. He stated it was imperative, in his belief, that both Councils come to agreement as soon as possible, so that this funding would not be risked. Councilmember Garfunkel commented, funding aside, the intersection is unsafe. Councilmembers a~eed. Engineer Brown also commented that while speeds are low in that area, accidents continued to increase in frequency. Councilmember Lizee asked Engineer Brown to define the MSA funding referenced so often as many residents were concerned how this funding was supplied. Engineer Brown explained MSA funds are funds currently being collected by the State at the gas pumps- not as part of Shorewood's taxes. This State tax is held in account to help handle projects taking place on major roadways, such as County Road 19. The City initially funds the project, and then the State reimburses the City for the project. Each "state-aid" City is allotted a certain percentage based on population and mileage of necessary roadway to be maintained. Shorewood has the ability to utilize approximately $200, 000 annually. Councilmember Garfunkel stated it seemed in reality the situation was either the intersection be upgraded or Shorewood would need to be finding other options regarding the liquor store. . Councilmember Stover questioned Engineer Brown on his belief regarding the continuation of funding for this project should alternative 3 not be chosen for this intersection. Engineer Brown responded he thought a continuation of funding to be unlikely for the other alternatives, because the County had shown preference for this alternative, and there were other competing funding requests. Mayor Love complimented Mr. Swanby and staff on efforts at the Tonka Bay Liquor Store noting the increased profitability and cleanliness at the store. 8. ENGINEERINGIPUBLIC WORKS A. Discussion on Trail Maintenance for 2000-2001. Engineer Brown reviewed the standards set for trail maintenance for the 2000-2001 winter season. He noted the trail standard from last year had been to plow up to one-half the trail, however, there had not been the necessary significant snowfalls needed in order to test that standard. He stated this standard . could be utilized again, and reports could be made to Council after significant snowfalls this winter. Council agreed. B. A Motion to Authorize Expenditure of Funds from the Water Fund Engineer Brown reported the Southeast area well had control system failure last week. Because of this, the well control system would need replacement. The well remained able to function through a manual system. This required a person to manually operate the well approximately six to eight times daily. He also noted there would be compatibility between well systems within the City with the purchase of a new control system for the Southeast area well. Stover moved, Lizee seconded, Authorizing Expenditure of Funds from the Water Fund. Motion passed 5/0. .:. REGULAR CITY COUNCIL MEETING MINUTES October 9, 2000 Page 7 of8 9. REPORTS A. Administrator & Staff 1. Gideon Glen Mayor Love provided an overview related to this matter. He noted he had met with Mr. Tom Simms to discuss negotiations for land acquisition within the City. He shared the benefits to Mr. Simms for having the City purchase the property. He noted the City had authorized expenditures in the amount of $175,000 to be matched with MCWD dollars in the amount of $200,000. Mayor Love reported Mr. Simms would accept $450,000. Mayor Love wondered if it would be the desire of the Council to increase the City's amount of the offer to $200,000, noting this would be the final offered amount. . Attorney Keane reported he believed the discussions were productive, and Mr. Simms had acted in good faith. He noted the City had been very clear in laying out limitations regarding the offer, as well as providing Mr. Simms with some tax benefits. He encouraged the Council to present a formal offer regarding this matter. He also noted the City had shown a willingness to expedite closing and move this matter forward. Mayor Love commented that the City's appraisal placed this property at approximately $50,000 more than this formal offer. Lizee moved, Stover seconded, Authorizing the Mayor to Forward this Letter of Intent to Mr. Simms. Motion passed 5/0. 2. Skate Park Engineer Brown reported approximately $18,600 had been collected in donations thus far for the Skate Park. He also reported the equipment had been ordered as planned and submitted to the Park Commission for formal approval. . In addition, Engineer Brown reported he had filed a formal claim against MNDoT and the contractor regarding the poor restoration of the Skate Park site. MNDot had stated the contractor working to overlay Minnetonka Boulevard would be available for overlay for the Skate Park site, and a reimbursement plan would be worked out in the future for those ~osts. Mayor Love questioned the anticipated construction schedule for the Skate Park. Engineer Brown noted the design stage was planned through December, 2000, and equipment could be placed in May, 2001, once weight restrictions on local roadways were removed. Councilmember Lizee noted it would be nice to recognize the many people, cities, and groups that had donated to the Skate Park, and provide an update in the next City newsletter. Engineer Brown explained, in response to Councilmember Zerby's question, the Park Foundation was responsible for holding donations for that project as well as working with the kids involved to purchase equipment. Mayor Love commented the Park Foundation was a non-profit organization, thus, making donations tax-deductible. REGULAR CITY COUNCIL MEETING MINUTES October 9, 2000 Page 8 of 8 3. Eddy Station Engineer Brown happily reported the rafters were being placed and much of the brickwork complete. He also noted the building was progressing on schedule. B. Mayor & City Council Councilmember Lizee asked if sign-in sheets could be placed at the public podium for public hearings, so that when people choose to speak at a meeting, names and addressed could be more easily gathered. 10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS Lizee moved, Zerby seconded, adjourning the Regular City Council Meeting of October 9, 2000, subject to the approval of claims at 8:35 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary Woody Love, Mayor Bradley J. Nielsen, Acting City Administrator I ji.. . . . . CITY OF SHOREWOOD RESOLUTION NO. 00- A RESOLUTION APPROVING LICENSES TO RETAILERS TO SELL TOBACCO PRODUCTS WHEREAS, the Shorewood City Code, Sections 302 and 1301 provide for the licensing of the sale of tobacco products; and WHEREAS, said Code provides that an applicant shall complete an application, and shall pay a licensing fee; and WHEREAS, the following applicants have satisfactorily completed an application and paid appropriate fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a license for the sale of tobacco products be issued for a term of one year, from November 1, 2000 to October 31, 2001 consistent with the requirements and provisions of Chapter 302 of the Shorewood City Code, to the following applicants: Applicant Address Shorewood Liquor Store #1 Shorewood Liquor Store #2 Snyder Drug Store American Legion Driskills Oasis Market Total Gas Station Holiday Gas Station 19905 Highway 7 23730 Highway 7 23620 State Highway 7 24450 Smithtown Road 23750 Highway 7 24365 Smithtown Road 5680 County Road 19 19955 Highway 7 ADOPTED by the City Council of the City of Shorewood this 23cd day of October, 2000. WOODY LOVE, MAYOR ATTEST: BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR .71 ~q ff CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us Date: October 17,2000 To: Mayor and Council Members y .c)!'{\ Jean Panchyshyn, Deputy Clerk . From: Re: Request for Expenditure of Funds for Office Furniture . The current furniture for the receptionist stations is in need of replacement for various reasons: 1) The computer desks are not adjustable to provide a comfortable fit and do not meet ergonomic standards. 2) When reception staff are working on their computers, their backs face the front counter, which creates an unwelcome appearance to the public and makes it difficult to notice when someone is standing at the counter for help. 3) The workstations do not provide privacy needed - the public has, on occasion, made comments to staff about documents the public can see on staff s desk. 4) The workstations are beginning to show signs of age. 5) They do not fit well into the work area, giving a disorderly appearance to the public and making for inefficient work space. . Staff has researched furniture options and has received 3 quotes. The preferred Option #1, which staff feels would best meet the office needs and addresses those issues noted above, is attached. Option #2, comparable priced, is less preferred. Option #3 is much higher priced: Funds for this furniture purchase are available in the Council Contingency Fund. Staff respectfully requests Council make a motion authorizing the purchase of furniture for the front receptionist area from MetroSystems at an estimated cost of $3,376. n '-.1 PRINTED ON RECYCLED PAPER u- 38 ~. L i o- F .' - x I~ In ~ ,c i Q $ .... :r [:) fg z >- l;l "lI 5il ;( ~ ;:v e >- i:: > .X i i: c s: ,.. ::n ~ ~ ~ I' Ij i: . . 0" i". ~ :~; ~ = i ~ ~ : If; (L i) 1> ~ ! - : ~; ~.. ; "'tl Cl ~ c ?l "'0 ~ ... ;!: Dr 9- iii 8- ::r CJ) III "C g, Ch CIl "'U o. a in ::!l :a; i g, 0 c Q g} c)" iiJ :r en )C ::) ~ S!- c (S g, ~ C' i a -t m o' a CIl :J !!!. ~ 0 ~I ('j :J: 0 S- o ! ! -m ~ g l\) ~ ~ ~ ~ -" -" 10 l'" <0 lO lO ~ ~ 0 ..... ~ 0 :,.. (:) 0 0 co D trI 0 . . .... b - 1 l?i 0 ~~ :t ~~ 0 . - ." 0 (,') .... N :c 01 0 C ::a Ell ~ ~ ~ 0 z' 'C CITY OF SHOREWooD 100500.SIF CUSTOMER. 10-5-2000 city or .hol'flIwood 1lS~47:18 ". Mfa Qty I!,art " DeI~~on I Options UnIt Extended 1 ALF 2 3444-100 Storage Cabinetl36X24X42H 273.00 546.00 2 RFB 2 8012-413 90 DeGREE CORNER FILLER 41" HIGH 51.00 102.00 3 RFB 1 8015-413 41" "T" FIL.LER 51.00 51.00 4 RFB 2 8345-22L PANEL, 41H X ':30W, HINGE LEFT 94.00 188.00 5 RFB 4 834l3-22B PANEl., 41H X 3SW. HINGE BOTH 106.00 424.00 6 RFB 1 8346-22L PANl:l., 41H X sew, HINGE LEFT 1013.00 106.00 . 7 BEN 2 REC3624 RADIUS EDGE CORNER WORK SURFAC 138.50 277.00 IE aSf24 BACK CORNER CLIPPED 8 BEN 2 RI:':3524 RADIUS EDGE WORK SURFACE. 36W X 24D 65.00 130.00 9 BEN 2 Re6624 RADIUS EDGE WORK SURFAce 66W x 24D 104.00 208,00 10 STK 2 KBM KEYBOARD TRAY & MeCHANISM 124.50 249.00 11 NEW 2 N4595-31.3 IND. PEDESTAL 240 a/alF FULL PULL 228.00 456.00 12 BEN 1 CLEG-18 C-LEG SUPPORT, 18"D X 21-3/4"H 91.00 91.00 13 NEW 3 NWS13-19l. CANT. BRACKET LEFT 19" BLACK 24.00 72.00 . 14 NEW 3 NWSB-19R CANT. BRACKET RIGHT 19" aLACK 24.00 72.00 15 RFB 2 CB CORNER WIS BRACKET 10.00 20.00 Totals Customer 2992.00 proJectSpec (tm) Page 1 City of Shorewood 4tH 41/36B 41/36B 4lH 41/36B 41/36B .:> - . :J: " " (>> .J . ,. ..J::o. , ,. C> , ,. .p.. ~ 91-8" , ,. M , ,. ~ ........ , ,. ........ ........ , w , W .--i 2b36 <:) ..".. 0' r DBF -I r BBf -I ---- -- . ~ 6a J 9 H2y Halo . '" '" CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us MEMORANDUM DATE: October 20, 2000 . TO: Honorable Mayor and Councilmembers Bradley J. Nielsen, Acting City Administrator Bonnie Burton, Finance Director ~ Enterprise Budget Work-session Date FROM: RE: Staff originally planned to schedule a budget work-session to follow the city council meeting on October 23,2000. The purpose of the work-session is to review the budgets for the sewer, water, and liquor store funds, also known as the Enterprise Funds. Unfortunately, the city's computer network and related software, including the city's financial software package, has been out of commission for almost two weeks due to a hard disk crash. This has severely limited staffs ability to prepare for this meeting. . Therefore, it is staffs recommendation that a simple motion be approved rescheduling the enterprise budget work-session date to follow the November 13,2000 council meeting, ifthis meets with city council approval. Please advise if you would like additional information or if I can be of further assistance. :/:F ~ t ft ~J PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator Larry Brown, Director of Public Works Jj October 18, 2000 FROM: . DATE: RE: A Motion Authorizing Advertisement for Hiring of a Light Equipment Operator The Department of Public Works has been operating one staff member short, for over 'one year. This is due to an extended medical leave of absence by one of the department employees. On September 7th, Staff members met with this individual, and representatives, to discuss the possibility of returning to work. Regrettably, final recommendations indicate that this employee will not be returning to the position. While the final written resignation has not been received, a verbal resignatiqn was provided at that meeting. Staff is still pursing the final paperwork for this matter. . City Staff is recommending advertising to fill the position of Light Equipment Operator (LEO) for the Department of Public Works. This position is a union position with salary levels specified in the AFSCME Local 14 contract. The Public Works Department has composed a very rigorous process for potential candidates for the position of LEO. The evaluation process includes an initial scoring of qualifications to determine candidates for the position. From that point, candidates are given a written test, hands on test with heavy equipment (conducted at the public works facility), and an interview with three Public Works Staff members. This process has been very successful in the past for determining the top candidates for the position. It is recommended that advertisements for the position be placed in the League of Minnesota Cities magazine, local papers, and the City of Shorewood web page. If response is limited, Staff would proceed to place the ad in the StarTribune. Therefore, Staff is recommending approval of a motion authorizing advertisement for the position of Light Equipment Operator. If a successful candidate is chosen, Staff will return to the City Council, with results of the top candidates and a recommendation for hire. ft ~J PRINTED ON RECYCLED PAPER #" 3D. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. ~ityhall@ci.shorewood.mn.us MEMORANDUM . DATE: TO: FROM: RE: October 17, 2000 Honorable Mayor and City Councilmembers Bradley J. Nielsen, Acting City Administrator ,- Bonnie Burton, Finance Director ~ Liability fusurance Coverage Limits This motion is passed by the City Council each year. Minnesota State Statutes settort liability limits for governmental units at $300,000 per claim/$750,000 'total claims per occurrence. The City carries tort liability at statutory limits and has excess liability coverage of$l,OOO,OOO. . The City's insurer, the League of Minnesota Cities Insurance Trust (LMCIT), allows cities the option of waiving this limit, thereby allowing the payment of a larger claim, up to $750,000 plus the amount of excess liability coverage for a single claim. By waiving the statutory tort limit, the City opens itself to larger claims and higher insurance costs. In prior years, staffhas recommended, and the City Council has elected, to not waive the statutory limits. It is again the staffs recommendation that the Council approve a motion that does not waive the statutory tort liability limits for the 2000/2001 insurance renewal. ft t.~ PRINTED ON RECYCLED PAPER /FiJF '.' LMCIT LIABILITY COVERAGE - W AlVER FORM ::? 0 0-0 Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not to waive the statutory limits has the following effects: If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $300,000.on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,000,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. If the city waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $1,000,000. on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1,000,000., regardless of the number of claimants. If the city waives the statutory tort limits and purchases excess liability coverage, a single claimant . could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants., Claims to which the statutory municipal tort limits do not apply ~~not affected by this decision. -" / This decision must be made by the city council. Cities purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. For further information, contact LMCIT. You may also wish to discuss these issues with your city attorney. The City of SHOREWOOD accepts liability coverage limits of$1, 750,000. from the League of Minnesota Cities Insurance Trust (LMCIT). *1 ncl udes 1M Excess Check one: - The city DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. . - The city W AlVES the monetary limits on tort liability established by Minnesota Statutes 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of city council meeting Signature Position Return this completedfonn to LMCIT, 145 University Ave. W., St. Paul, MN. 55103-2044 Page I of I ... It CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, OCTOBER 10, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:30 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING DRAFT Chair Arnst called the meeting to order at 7:32 P.M. A. Roll Call Present: Chair Arnst, Commissioners Themig, Bix, Berndt, Dallman, Young and Puzak; City Engineer Larry Brown; Council Liaison Zerby. B. Review Agenda . Engineer Brown asked to add discussion of little league under Old Business. Chair Arnst requested to add Item #6A, fundraising idea for Parks. Dallman motioned to accept the revised agenda, Bix seconded. Motion passed 6/0/1, with Themig abstaining. 2. APPROVAL OF MINUTES Dallman noted the word "trail" had been omitted from page #3, under #6A. Berndt moved to approve the Minutes with the correction, Dallman seconded. Motion passed 7/0. 3. MATTERS FROM THE FLOOR . There were none. 4. REPORTS A. Report on City Council Meeting of September 11, September 22 and October 9, 2000 - (Chair Arnst) Chair Arnst reported on the September 11, 2000 meeting. She relayed the request put forth by little league for a variance on field #1 to build dugouts along the property line. The request was denied by the Planning Commission. Puzak inquired as to other possible locations for the dugout. Brown replied, that although the Planning Commission approved the dugouts for the other fields, they suggested little league get creative as where to put the dugouts on #1. B. Report on Land Conservation Environment Committee Activities - (Commissioner Berndt) Commissioner Berndt reported on progress obtaining compost bin bids, as well as, the commissioning of Dan Dickel as the Environmental Consultant analyzing the City's Open Spaces. .if 5 A .... . PARK COMMISSION MINUTES TUESDA Y, OCTOBER 10,2000 PAGE20F5 II Zerby added that Council had approved submitting an offer letter to the owner of the Gideon Glen property using matching funds of up to $200,000 from the Watershed district. Bix inquired as to the purpose of acquiring this type of property. Zerby pointed out the drainage table issues, the potential of trails and green space, and the promise of retaining a natural wetland habitat. Brown added this project would follow the City's grand path for education and wetland enhancement. C. Update on Recycling at Freeman (park Commissioner Berndt) While there was no update on recycling, Themig added that because of this effort, the City of Shakopee has started determining how they are going to handle the recycling issue. Currently, they are trying to negotiate into their new contract with their trash hauler the added recycling responsibility. Zerby piggybacked the complaints received by neighbors ofthe ball fields regarding trash and recyclables. He asked what, if any, requirement was made of park users. Brown replied that there is a deposit requirement and trash cleanup agreement. . D. Skate Park · Update on Fundraising Schedule and Progress Chair Arnst reported than in as little as six weeks, fundraising efforts have raised $18,810. She shared with the Commission the Funding Status attachment identifying current and future contributors, as well as, letters of appreciation to contributors. . Update on Church Parking Lot (Commissioner Puzak) Nothing new to report. . Status on Blacktop Surface (Engineer Brown) . Brown noted that a formal claim had been submitted to MN/DOT. The next possible solution may be to hire the contractor, Hardrives Inc., who is currently overlaying Minnetonka Boulevard to overlay and repair the surface, and bill MN/DOT. The discussion moved on to the skate park, with Bix sharing her views. While in Santa Barbara, she observed a skate park with great signage, an attendant, plaques devoted to contributors, and great camaraderie between patrons. She will share her pictures in an upcoming meeting. Bix brought up the issue of helmet use. Themig questioned how to enforce helmet requirements without an attendant. Arnst mentioned that Deephaven also brought up the helmet issue and how to mandate such a requirement without having it policed. Bix shared the possibility of self-policing the park by the patrons. She said that certain parks require helmets, and if they are not worn and park personnel spot check the park is then shut down for a specified amount of time. Puzak believed that while we can encourage them to wear helmets and self-police, we may be over policing. PARK COMMISSION MINUTES TUESDAY, OCTOBER 10,2000 PAGE 3 OF 5 E. Report on Park Foundation Meeting of September 20, 2000 (Commissioner Dallman) Dallman reported while there was no formal meeting, they had an informal talk. 5. REVIEW AND COMMENT ON NEXT DRAFT OF RFP FOR EDDY STATION Will follow item #6. 6. SKATE PARK A. Review/Discuss Construction Schedule Proposed by Planning Director Nielsen . Engineer Brown referred to the last line of the Attachment #6A, which says equipment and construction are to commence once two-thirds funding has been met, and it has been met. With this in mind, Brown voiced hope to have the overlay done this year, while the concept and design are costed out. Puzak reiterated the desire of the Commission to move now in order to have the park open early spring. While Brown agreed, certain load restrictions may cause a problem with this schedule. B. Review/Discuss Revised Design Concepts, Vendor Info and Cost Estimates From Tim Hughes . Tim Hughes shared his vision of building the park in three weeks time. With input by he and other skateboarders they chose what they felt to be the best equipment and design for this park. As indicated by his attachment, the cost estimate obtained by Ramptech of approximately $16,200 plus freight seemed to be the City's best buy. Brown shared his experience after asking patrons at the Maple Grove skate park their opinions. Puzak agreed, that asking other parks may be a good route. Themig inquired over the possibility of shopping around for additional bids on this design. Brown asked if everyone was in agreement over the type of equipment in the layout in order to move along an informal process of RFP collection. Young commended Hughes on his research and asked why additional bids were necessary. Brown and Puzak suggested obtaining bids on this design, as well as, one that would include additional pieces. Brown noted that while the per piece price will be relatively equal, the variables will include other things like construction, the burm, pavement, etc. Chair Arnst asked Brown if this evaluation process could take place within one month. Hughes added a sidebar that Chanhassen recently changed their mandatory helmet rule, due to the difficulty of enforcing it, and instead have requested parents to require their own kids to wear helmets. C. Decide on Schedule for Construction/Purchase Process Puzak suggested that he and the design committee harden up a final design plan, obtain the concept dollar bids, put together a proposal, and present a final recommendation to Council to make purchase. Due to trying to avoid duplication of other skate parks, Hughes admitted this design has PARK COMMISSION MINUTES TUESDA Y, OCTOBER 10, 2000 PAGE 4 OF 5 varied slightly. Since the original concept appeared before the City, two other skate parks have been built using many of the ideas they originally planned for the Shorewood Park. 6A. Fundraising Idea for Parks As added earlier, Chair Arnst relayed an idea she recently had for an Annual Golf Tournament to raise funds for the Parks. She wondered if it might be something that the Commission would like to pursue. Many liked the idea. Young went on to share a story of his friend who started a successful charitable Golf Tournament and how the City could learn from him. Based on this persons experience, it seems public courses are more receptive to charitable events than the private courses. Arnst asked if the interest was there to warrant a committee to look into this opportunity further. Berndt went on to add that her father in Sun City, has Chaired many golf tournaments and would also have a wealth of experience to tap. Brown felt good about the possibility of approaching Bo Woodtrack to host such an event, not only from the PR benefits, but perhaps it could encourage new members to join who might be enthused after using the course. Brown encouraged the Commission to wrap something visual to the fundraiser to give individuals a vision of where their donations will go. e. Themig moved to recommend to Council that the City establish the concept of a fundraising or charitable event such as a golf tournament, bike race etc. for 2001. Young seconded. Motion passed 7/0. 5. REVIEW AND COMMENT ON NEXT DRAFT OF RFP FOR EDDY STATION Chair Arnst commented that the reference to all park ordinances applying to the Vendor was missed. Brown noted that this might be difficult for a Vendor to decipher all of the various ordinances. Brown felt this fit a general guideline of what a vendor RFP would contain. However, he added that in order for a Vendor to submit a legitimate RFP, specific hours of operation are necessary. Themig e felt an outline of annual hours, or better yet, as Dallman noted, attach a copy of scheduled events from Community Services. Zerby noted also, that as a potential Vendor, wouldn't it be pertinent to know about security, phone lines, signage etc. Themig then suggested holding a Pre-Bid Conference for potential Vendors to have these types of questions addressed. Puzak suggested they set the Pre- Bid Conference date and include it with the event schedule, map of the area, and RFP to potential Vendors. Brown set the following dates according to the Commission. The Pre-Bid Conference date will coincide with the Park Commission meeting of December 12,2000; followed by an RFP due date of Tuesday, January 2, 200l allowing time to review the RFP's before the January 9, 200l meeting during which presentations will be heard from Vendors. 7. OLD BUSINESS Brown reported on an effort by Little League to change the current softball field #5 to a little league field by building a mound, moving bases and "skinning" the field. Brown directed the Little League to stop such action until the Park Commission could be given the opportunity to assess the best and highest need for these fields. With this in mind, Brown noted a resurgence of girls' softball, a decline in adult softball and the growth of little league. He asked the Commission if they would choose to be involved in this process. Dallman felt they needed to acquire a copy of park scheduling I P ARK COMMISSION MINUTES TUESDAY, OCTOBER 10,2000 PAGES OF S from Community Services to make any recommendations. Puzak reviewed that although historically, the Commission was not involved with Community Services in determining usage, under their new philosophy the Commission needs a report from them. Brown suggested the Commission schedule a Work-Study with Community Services to determine and discuss park usage. Chair Arnst asked this meeting be scheduled for the November 14, 2000 meeting. 8. NEW BUSINESS Brown reported that Little League will be re-sodding field #1. He also reported that the colors chosen for Eddy Station were a dark green roof, green trim, natural cedar, with buff block. 9. ADJOURNMENT Berndt moved, Themig seconded to adjourn. Motion passed 7/0. e The meeting adjourned at 9:55 P.M. RESPECTFULLY SUBMITTED, Kristi Anderson Recording Secretary e . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator Larry Brown, Director of Public Works /fr/ October 20, 2000 . . FROM: DATE: RE: A Motion Approving the Concept of a Fundraising Event for Municipal Parks On Tuesday October 10th, the Park Commission discussed the concept of hosting a fund raising event to assist in various park improvements. Funds raised could be utilized for capital expenditures in the parks, such as the Skate Park, Eddy Station, or other capital improvements. The Commission considered many ideas for fund raising activities. Some of which included the following: . . Golf Toumament . A City Festival (to be determined) . Marathons (biking, hiking, etc) The Park Commissioners approved of the concept, and are seeking support from the City Council for such an event. If the City Council approves of the concept, a committee may be formed to explore the feasibility and specifics as to the type of event. The Park Commission has recommended that the concept of a charitable fundraising event for park improvements be established. If approved, it would also be helpful for the City Council to comment on any support or reservations as to the type of activity to be held for this event. n ~J PRINTED ON RECYCLED PAPER #.5 B. .. CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, OCTOBER 3, 2000 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES DRAfl CALL TO ORDER Chair Bailey called the meeting to order at 7:00 P.M. ROLL CALL Present: Chair Bailey; Commissioners Anderson, Boehm, Turgeon, and Woodruff; Council Liaison Lizee, and Planning Director Nielsen; Absent: Commissioners Callies and Rosenberger; Engineer Brown . APPROVAL OF MINUTES Chair Bailey noted there were two sets of minutes for approval this evening. Turgeon moved, Anderson seconded, approving the September 5, 2000, Planning Commission Minutes as amended on Page 5, Item 5, change "Applicant: Len Tweton" to read "Applicant: Len Twetan" and change "Tweton" to "Twetan" throughout this item. Motion passed 5/0 Turgeon moved, Anderson seconded, approving the September 19, 2000, Planning Commission Minutes as presented. Motion passed 4/0/1, with Boehm abstaining due to absence at that meeting. 1. 7:00 P.M. PUBLIC HEARING ii CONDITIONAL USE PERMIT Auulicant: Mark and Sharon Johnson Location: 26060 Wild Rose Lane . Chair Bailey reviewed the procedures utilized in a public hearing. He noted Items approved this evening would appear on the October 23, 2000, Regular City Council Meeting Agenda. Director Nielsen explained Mr. Johnson was requesting approximately 250 yards of fill to construct a driveway for a house to be built on this site. Director Nielsen explained the site to be challenging at best, noting there was a twenty-four foot drop in topography from east to west on the site, and there were significant issues related to drainage. In spite of the fact that the applicant was proposing to cut into the slope on the easterly half of the lot, there was not sufficient fill for the driveway. Director Nielsen reviewed his recommendations noting the applicant's plan meets City Code requirements and restrictions. There was significant concern related to the proposed ten percent grade of the driveway. A suggestion had been made to the applicant to raise the level of the home and driveway by one foot, thus, allowing issues of drainage to be eased by creating a culvert beneath the drive and effectively lowering the slope in the driveway. He also noted that erosion control measures needed to be included in the grading plan as well as showing how water would be conducted around the home. Finally, he recommended a tree preservation plan completed as part of the building permit process be signed by a registered landscape architect as there were concerns related to plantings near and upon the proposed retaining walls. PLANNING COMMISSION MINUTES OCTOBER 3, 2000 - PAGE 2 Director Nielsen reviewed the recommendations of the City Engineer as well. As stated previously, there existed significant concerns related to grading and drainage. Most significantly, there are concerns for the location of the house and driveway as it related to the surrounding drainage patterns on the site. It did not appear there was adequate room between the East side of the house and the easterly property line to construct a drainage swale as could be necessary. Due to these drainage issues and other unresolved issues that could potentially provide substantial damage to the proposed structure if not addressed, the City Engineer had requested this item be tabled until these issues were remedied. '" The Public Hearing was opened at 7:17 P.M. Mr. Mark Johnson, 26060 Wild Rose Lane, addressed the Commission and reminded them he was appearing before them to request a Conditional Use Permit for Excess Fill. He noted the other issues of concern would be handled through the normal course of the building permit process. The Public Hearing was closed at 7:18 P.M. Commissioner Turgeon questioned Director Nielsen what alternatives could be utilized if there was not . room on the property to provide a necessary drainage swale. He responded a "French Drain" could possibly be used in that space. Anderson moved, Woodruff seconded, recommending approval of the Conditional Use Permit for Fill in Excess of 100 Cubic Yards for Mark and Sharon Johnson, 26060 Wild Rose Lane, subject to review and approval by the City Planner and City Engineer as outlined in Memorandums referencing File No. 405(00.26) , and P.I.D. No. 32-117-23-12-0010 respectively. Motion passed 4/1, with Turgeon dissenting. *For future reference, please note there are two Planning Commission memorandums on file at City Hall. One is a memorandum form Brad Nielsen, dated September 1, 2000-referencing File No. 405(00.26). The second memorandum is from Larry Brown, dated Octoberl, 200D-referencing P./.D. No. 32-117-23-12-0010. Both these memorandums provide detailed analysis and explanation in response to Commission's concerns. 2. 7:15 P.M. PUBLIC HEARING ii CONDITIONAL USE PERMIT FOR ACCESSORY SPACE IN EXCESS OF 1200 SOUARE FEET Auulicant: Steve and Jean Polston Location: 28215 Boulder Circle . Director Nielsen explained the history of this request. Mr. Steve Polston applied for a CUP to build a detached, single-story garage near the center of his property. His property currently had accessory structures totaling 573 square feet of accessory space. He proposed building a new attached garage having 1,140 square feet of area, bringing the total area of accessory structures on the site to 1,713 square feet. The structure complies with City Code restrictions and recommendations, with one exception-existing hardcover on the property was approximately thirty-four percent. This was due to the use of plastic in landscape beds. Director Nielsen also stated the applicant owns a separate vacant parcel of land to the east of his property and is willing to legally combine this unbuildable parcel with his homestead property to increase site size. A suggestion was made to perforate the existing landscape cover to allow drainage through the plastic. Making use of these two suggestions, the end result would be approximately twenty- five percent hardcover and would then comply with Shoreland Management requirements. PLANNING COMMISSION MINUTES OCTOBER 3, 2000 - PAGE 3 The public hearing was opened at 7:35 P.M. Mrs. Jeannie Polston, 28215 Boulder Circle was in attendance and addressed the Commission to explain there was a title search in progress related to the unbuildable parcel to be combined. Barring any contrary findings, she did not anticipate any problems with these suggestions. Mr. Darrell Carver, 27910 Smithtown Road, asked Mrs. Polston if there were to be trees planted around the new garage. She responded the area around the garage is quite wooded, and while no new additional trees were to be planted on the south side of the garage, she did not believe Mr. Carver would be able to see the new garage. The public hearing was closed at 7:40 P.M. Commissioner Woodruff questioned whether there was a plan. to plant trees to screen the garage from the east. Mrs. Polston stated they were planning to plant a few evergreen trees on that side of the garage in an effort to provide screening. . Anderson moved, Woodruff seconded, recommending approval of a Conditional Use Permit for Accessory Space in Excess of 1200 Square Feet, for Steve and Jeannie Polston, 28215 Boulder Circle, subject to the applicant providing a landscape plan showing where trees would be planted for screening. Motion passed 5/0. 3. 7:30 P.M. PUBLIC HEARING · COMPREHENSIVE PLAN AMENDMENT · REZONING FROM R-IA TO L-R · CONDITIONAL USE PERMIT · VARIANCE Applicant: Location: Minnetonka Moorings 600 West Lake Street . *For future reference, please note there is a Planning Commission memorandum on file at City Hall from Brad Nielsen, dated September 27, 2000-referencing File No. 405(00.27). This memorandum explains, in significant detail, the history and analysis surrounding these requests. Director Nielsen provided a detailed explanation of the issues involved in these requests. He explained John and Judy Cross, repre~enting Minnetonka Moorings and working through the Shorewood Yacht Club facility, had submitted an application for rezoning of their property. In doing so, a Conditional Use Permit, Variance, and an amendment to the Shorewood Comprehensive Plan were necessitated. Involved in this property and further complicating matters was the recent acquisition of a parcel of land immediately west of the Yacht Club where Mr. and Mrs. Cross were proposing additional dockage in an effort to expand their business. In reviewing this matter, Director Nielsen provided information as it pertained to the existing site and then regarding the expansion site. Some issues pertain to both sites. First, Director Nielsen explained that any rezoning must be guided by the Comprehensive Plan set forth by the City. When amended last, efforts were made to pave the way, should an opportunity arise, to bring the marinas into compliance with the Lakeshore Recreational (L-R) zoning district. In considering the L-R District Requirements, there are Permitted Uses, Accessory Uses, and Conditional Uses relating to Single-Family Dwellings, Open and Outdoor Dry Land Storage of Boats and Trailers, Lot Requirements and Setbacks, Building Requirements, and Special and Specific Conditions. Following is a brief summary of the comparison between the subject property and these requirements as detailed by PLANNING COMMISSION MINUTES OCTOBER 3, 2000 - PAGE 4 ~ Director Nielsen. A more significantly detailed discussion of these issues can be found in the Planning Conunission referendum referenced at the beginning of this Item. The permitted use in the L-R district was subject to annual licensing procedure and had as its only use the water-harboring of boats. Specifically, the L-R district stated the water-harboring of boats in Gideon's Bay must be limited to sailing boats. The L-R District had off-street parking, a clubhouse building, a storage building, gas dispensing equipment and boat rental as allowable uses for this area. The Shorewood Yacht Club had all of these. The storage building on the site was to be removed, however, its proposed use as a dumpster enclosure was deemed more useful, as a roof over the area would help to conceal it from the Hennepin County Regional Railroad Authority trail which bisects the property. With regard to the single family dwelling on the property as part of its Conditional Uses, all setback requirements were observed, however, it would need to comply with the Shorewood Rental Housing Code and would need to be inspected for conformance. While there were many issues to be examined regarding Open and Outdoor Dry Land Storage. of Boats . and Trailers, the most significant matter seemed to be a need for a detailed landscaping plan for the area demonstrating a plan for screening of evergreen trees between the parking lot and shoreline, along the South edge of the property facing County Road 19, as well as maintaining existing vegetation abutting the Right-of-Way near the H.C.R.R.A trail. Director Nielsen complimented the Yacht Club on their lighting noting it was very well done for its use as well as being sensitive in its impact on the neighbors. There was concern for the boat storage on the site, noting that if all parking sites would be utilized and boats stored on the site as well, the need would exceed supply. An alternative parking/storage area was proposed in the vacant southwest comer of the site abutting County Road 19. Parking was considered an area to monitor and adjust as needed. The most significant concern overall seemed to be the proximity of parking and storage so close to the shoreline. While enhanced landscaping would help to mitigate potential problems, it was recommended that the parking areas near the lake be examined by many agencies in an effort to address issues of drainage directly into the lake from this site. . With regard to Signage found in the Special and Specific Conditions portion of the L-R District Zoning Code, the Shorewood Yacht Club had three signs while the requirements stated that only two signs would be allowed. . At this point, Director Nielsen explored the background related to the expansion site and requests made regarding this portion of land as it related to the Shorewood Yacht Club. He noted three additional docks existed on this site primarily for the use of certain residents on Timber Lane. The applicants would like to add a fourth dock to the existing system, providing thirty-five additional slips. One of the docks would be maintained as a slip for a property owner at 5585 Timber Lane. The easternmost of the three docks would be for one of their management boats utilized in assisting customers in need of help. . PLANNING COMMISSION MINUTES OCTOBER 3, 2000 - PAGE 5 When considering issues involved in the expansion site, Director Nielsen explained, it would be important to consider issues of Parking and Access, as well as Boat Traffic and Existing Dock Rights. Parking and Access on the expansion site was recommended to include emergency vehicles only. With the exception of a proposed boat canopy used to protect the Sailing School students from the elements and a sailboat storage rack, the site should remain in a natural undeveloped state. Boat traffic was believed to increase by approximately forty percent as a result of the proposed plans for this site, however, no dredging of the lake bottom would be required to accommodate the additional slips. Existing Dock Rights should be maintained for the exclusive use of the residents of 5585 Timber Lane only as part of consideration of the expansion site. Director Nielsen summarized his comments noting he believed the plans to be well done and addressed many issues identified in the past. He stated there would be many improvements to the property and the expansion and rezoning would allow the City to gain more control over the property. He also noted a list of names had been submitted to the City noting no opposition to the proposed plans for this site. . John and Judy Cross were in attendance and seized the opportunity to address the Commission. Mr. Cross noted he had few disagreements to the recommendations Director Nielsen had reviewed. He also noted there was no current need for the overflow parking/storage area, but did not want this to be an issue at the time it would be needed in the future. Mrs. Cross addressed the issue of the third sign facing the lake. She stated she considered it more of a "landscape embellishment" as it was made of rope and occupied a flower bed. She stated the members liked it, and it could only be seen from the lake, however, it was not needed. She also stated the neighbors that can see the property have no objection to it being there. Mr. Cross also expressed disappointment in the necessary delay for formal approval of the Comprehensive Plan Amendment. Mrs. Cross noted there are forty-one people on a waiting list for the proposed slips, and they were hoping to have the dockage ready next spring. The timeframe that would occur as part of the formal approval process would not allow that to happen. . Chair Bailey opened the Public Hearing at 8:40 P.M. Dwayne V., 5585 Timber Lane, stated his concern regarding the noise coming from the hollow booms on the sailboats, and a concern over the potential overflow lot on the southwesterly comer of the property. He stated he had lived at his address for twenty-eight years and knew the locale of the proposed driveway onto County Road 19. He voiced concern for safety in that area should the overflow lot be needed. James Hancock, 23800 Lawtonka Drive, stated he was very much in favor of these requests as he believed it to be a more favorable use of property. Steve and Nancy Linder, 23730 Lawtonka Drive, were in attendance. Mr. Linder addressed the Commission with his request to reconsider dockage for the Gideon Cove residents. He state it was his prior knowledge that additional docks had been denied in that area as a general rule, and he was surprised to see this request coming forward for approval. Joann Schaub, 5465 Timber Lane, was very concerned for traffic utilizing the proposed overflow parking area. She questioned Mrs. Cross as to whether emergency vehicles were currently utilizing that area. Mrs. Cross responded the police may be monitoring that area, but she was not sure. Mrs. Schaub commented she had seen vehicles removing the chain and driving in on previous occasions. PLANNING COMMISSION MINUTES OCTOBER 3, 2000 - PAGE 6 , ~ Julie Ingelman, 23720 Lawtonka Drive, stated her concerns over the timing of this issue, and the Gideon Cove request for additional dockage being denied. She also noted parking seemed to be quite crowded on the Yacht Club property, and she would like to see the mess along the H.C.R.R.A. trail cleaned up as she utilized the trail daily Dan Puzak, 23830 Smith town Road, expressed concern over the lakeshore and lake bottom. He stated this area previously served as a drainage area for the Excelsior Sanitary Sewer Treatment facility and it was his belief that it was one of the most polluted areas of lake bottom in that area. He stated he would like to see a viable business run in that area with clean-up of the lake bottom. He did not support these requests due to the muck on the lake bottom potentially being disturbed. He also had concerns for traffic on Lawtonka Drive. He believed if it was not fenced off, it would create an eyesore in that area. Donna Delaney, 23760 Lawtonka Drive, stated her support for the improvements to the existing marina site. She noted she did not hear any noise, and the sailboats are a beautiful view. She did, however, have concerns regarding the proposed drive down Timber Lane. Regarding the muck on the bottom, she believed Lake Minnetonka to be a large lake, and she did not see the muck on the bottom affecting the rest of the lake as a whole. Judy Cross again spoke to address concerns regarding the proposed driveway entrance. She stated there is a process in place used for pick-up and drop-off of students for the sailing school. She did not want the additional responsibility of dealing with students being dropped off in the proposed driveway entrance area. The current process would continue to be enforced regarding the students being transported to the sailing school. . John Cross also stated that by removing the middle dock of the three on the expansion site, the area would be left in a more natural state. Chair Bailey closed the Public Hearing at 9:04 P.M. Commissioner Anderson stated his two concerns to be related to storage and screening of the boats, and the close proximity of the parking to the lake. Also, he believed access to Timber Lane should be controlled. Commissioner Turgeon commented she had concerns related to proposed versus actual numbers of . parking spaces on the site. Also, she did not want to see another driveway placed onto County Road 19 in that area. Furthermore, she believed sensitivity should be used when considering implications from the muck on the bottom of the lake. She stated she would like to approach appropriate agencies and authorities to find out what is on the lake bottom in this area. Commissioner Woodruff echoed Commissioner Turgeon's comments regarding the environmental impacts in and around this area. Commissioner Boehm also supported concerns regarding environmental impacts on this site. He also expressed concern for the parking situation and proposed overflow area. Chair Bailey reminded the Planning Commission of the efforts put into the Comprehensive Plan. He believed these plans to be a positive step forward, and he did not want to lose sight of the opportunity to bring this property in compliance. Much discussion centered on how to allow the applicants to move forward with plans although a formal Comprehensive Plan amendment could not be approved this evening. , ," , .. . PLANNING COMMISSION MINUTES OCTOBER 3, 2000 - PAGE 7 Commissioner Anderson commented it seemed as though Mr. Cross had acted in good faith and he wanted to see the Yacht Club brought into compliance. He noted the approval process can sometimes appear daunting, and he believed it best to work with the Yacht Club on these matters. Anderson moved, Boehm seconded, recommending approval of rezoning the parcels in question, the Conditional Use Permits as presented, and a variance-for John and Judy Cross, representing Minnetonka Moorings, 600 West Lake Street, subject to final approval of the Comprehensive Plan Amendment and submittal of a professional Landscape Plan, also a plan for controlling the access to Timber Lane, and an Engineering Report on the matters of the new proposed parking spaces and existing parking near the lake to be presented on November 2, 2000, as well as scheduling a public hearing for a formal Comprehensive Plan Amendment on November 2, 2000. Commissioner Turgeon stated she believed it would be possible to move forward with these requests. Commissioner Anderson reiterated that it can be a cumbersome process to move government along, but he believed the Shorewood Yacht Club to be an asset to the City, and he would like to work with the Yacht Club to move matters forward. Motion passed 5/0. 4. RECOMMENDATION REGARDING GIDEON GLEN Director Nielsen stated the City Council had authorized up to $175,000 for the acquisition of the Gideon Glen property. The Minnehaha Creek Watershed District had agreed to provide up to $200,000 to help in the acquisition. Other funding sources were being considered as well in an effort to minimize expenditures for the property. He also explained there are a number of purposes for securing this property-one of them being wetland preservation. He also noted the acquisition of this property would be consistent with the Comprehensive Plan for the City. Woodruff moved, Anderson seconded, recommending approval for the purchase of the Gideon Glen property. Motion passed 5/0. 5. MATTERS FROM THE FLOOR Mr. Jerry Brekke, Howard's Point Marina, was in attendance and stated it was good to see the Planning Commission work as a group to resolve tough issues. He state he had remained at this meeting because he wanted to pay the Planning Commission the compliment of doing a good job. Chair Bailey thanked him for his fine compliment. 6. DRAFT NEXT MEETING AGENDA The next meeting for the Planning Commission would be November 21, 2000, and would include two items as well as a discussion regarding Right-of-Way issues. 7. REPORTS Chair Bailey stated he would be the City Council Liaison for the month of October, 2000. PLANNING COMMISSION MINUTES OCTOBER 3, 2000 - PAGE 8 8. ADJOURNMENT Anderson moved, Woodruff seconded, adjourning the meeting at 10:02 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary ,---..-" '\..1 . . , . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us MeIllorandum. To: Mayor Love and City Council cc: Brad Nielsen and City Staff From: Pamela Helling Date: 10/16/00 Re: Draft Resolutions for Steve Polston and Mark Johnson Due to the fact that Brad Nielsen will not return from vacation until Monday, October 23rd, draft resolutions regarding planning items Johnson and Polston will be handed out at the City Council Meeting. 1ttl1 ft ~., PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us , MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen . DATE: 1 September 2000 RE: Johnson, Mark - c.u.P. for Fill in Excess of 100 Cubic Yards FILE NO.: 405(00.26) BACKGROUND Mark Johnson owns the property at 26060 Wild Rose Lane (see Site Location map- Exhibit A, attached). His plans to construct a home on the property necessitate placing a approximately 250 yards offill to construct a driv~way to the new home (see Exhibit B). This amount of fill, requires a conditional use permit from the City. . The property is located in the R-IA, Single-Family Residential zoning district and contains 40,169 square feet of area. As can be seen on Exhibit C, the site is characterized by a significant drop in topography. The property drops 24 feet from the easterly property line to a large drainage way along the westerly side of the lot. An existing sewer easement extends through the westerly half of the site from south to north. There are two small wetlands on the property. The drainage way leads to a larger wetland to the north of the site. The applicant proposes to cut into the slope on the east half of the lot. The amount of material coming out of the cut area is insufficient to raise the proposed driveway, thus the need to bring in additional fill. The applicant proposes to build modular block retaining walls on the east side of the proposed house and at the wetland buffer line to the west of the house, forming a "shelf' on which the house will be located. According to the applicant's plans, the westerly retaining wall will be as high as nine feet. A small retaining wall at the rear of the house will be seven feet tall. Most of the remaining wall areas are four feet high or less. Exhibit C shows the location of significant trees on the property and illustrates which ones will be removed to accommodate the house. Exhibit D shows how the house will fit into the slope of the land. n ~., PRINTED ON RECYCLED PAPER Memorandum Re: Johnson c.u.P. 1 September 2000 ANAL YSIS/RECOMMENDA nON This report addresses primarily planning issues relative to the applicant's request. Engineering issues will be addressed under separate cover. A. Zoning. The proposed location of the home is consistent with the setback requirements of the R-1A zoning district. The proposed amount of impervious . surface is only 12.6 percent of the lot area. In addition to topography and building setbacks, the location of the house is dictated by the existence of the two small wetland areas on the westerly half of the site. The proposed plan observes a 35-foot natural buffer area plus a 15-foot building setback, consistent with Shorewood's wetland protection requirements. . B. Driveway Grade. Despite the amount of fill being placed, the driveway grade still reaches 10 percent. Due to the relative short length of driveway, this is a concern that will be addressed by the City Engineer under separate cover. C. Grading Drainage and Erosion Control. These items will be addressed in detail by the City Engineer. From a planning perspective, the proposed grading plan must adhere to the 3: 1 maximum slope requirement contained in Shorewood's development regulations. It should be noted that the applicant's engineer has not shown erosion control barriers to the west of the proposed house. The plans should be revised to include erosion control and construction limits on the east side of the wetland buffer monuments. It is extremely important that the grading plan show how water will be conducted around the house. Construction of the retaining walls should be subject to review and approval by the City Engineer. . D. Landscaping/Tree Preservation. Given the sanitary sewer easement and wetlands on the westerly half of the site, the proposed home is located in the only place it can be on the lot. While a number of significant trees will be lost to build the home, tree removal is considered to be as little as is practical. For example, very little rear yard area is being created. Thus, trees to the north of the house will be preserved. It is recommended that the tree preservation plan submitted with the building permit include details as to how the trees that are to remain will be protected. The pland should also be signed by a registered landscape architect, who should address the suitability of the proposed spruce trees on top of the retaining wall at the rear of the house. Some consideration should be given to planting something on the west side of the lower retaining wall where it is the tallest. Based upon the preceding the applicant's conditional use permit is recommended- subject, of course, to the recommendations contained herein and those of the City Engineer. A letter of credit, based upon the applicant's landscaping plan should be required to guarantee that the required landscaping is installed by 1 September 2001. Cc: Larry Brown Joe pazandak Tim Keane Mark Johnson -2- '. A N o ..1. ..1.. .I.: ..I. RD ITTTTl 500 o 500 1 000 Feet Exhibit A SITE LOCATION Johnson c.u.P. '. .....~ ::;: ..::~ .....; ........ . . i=:' ..6.J:~r ! .. ;::: F:" 146.00 ) ,.. .., -.. NORTH j'. I.{ ~ ~ ,., ,.., --J \ - - 0 d O. _0 % b~ % -:-0 Q <II Z :!: c aI ::l <II \ <II 1 G: , g c ~ ------ :::; tJ ~3 ;:~ r\/"; :::;; {::: ;"..1. I 1 15.00 n. -r WETlAND _ - ( BUFFER r SEreACK N a:J I- 9 I&.. o ILl % ::i I- ~ ----- - --- - --- - ----- -- - - --- - - f 46,00 ~~1oIOOIn...Ill \st.ocKWAll, \ \ 4J ~ ~~ ':! I() f',." . :' CO ::? \V CV CV - ~ I&.. 0::1 . ..... . -~ lUG: %, Lol ~~ \&.- O. .~ ";::oJ, ~,.., <IIz LolO ~e w 1&.<11 01<., ILl 0 %. ::3..... 1;;- ~~ I I ------..1 ).. \ ~' ...... \, .~ ~~.. .~::: ~~ 1-- 9d lL% oz ffi~ z:iE 15~ <J::l ...<11 ~~ 25 o V1~ \ q ," I /~ ,...' I" ...... I' _'" ...-- 184.00 Sagc'25'21" W , .... BITUMINOUS SURFA;;t I I I I SOIJl'HWESTERLY LINE OF LOr 82, AUDITOR'S SUBOMSION NO. 133 330.00 ,., I"l --------"------------------------ L.(:::r ~:~!.S : ......:. t........ : ::.::.. t) ~::: r ~ .. .::::: F;.~ :.::: ::::: t..; E3 r:: r.........~ ::::: ~ ::::: r...; .. .. ... :\:: .. : .~ ..... Exhibit B SITE PLAN Johnson c.u.P. 1 r I ,LJ ~:; r; ",,::::: F~::::: . P ,6,l~' i' . . NORTH J" ,:> ~:; t5 E3 ~:} r..:/~~::: ~ ::::: r...~ c:~ f.~:'::. "to.'" SET PK SPIKE o EX, SANITARY SEYl '\ 8ITUWINOUS SIJRF~(- I"l ,., SOUTHWESTERLY UNE Of LOT 82. AUDITOR'S SUBOMSION NO. 133 ----------~-----------~ I L..(:r r ~:~ lS Exhibit C EXISTING TOPOGRAPHYffREE REMOVAl Johnson C.D.P. ~ ~ i- f a 4: - lill i\ _ & III"!; 11111'"/11 h 'lillil!~I,!II' -~_ 1'111!1,IIl'II'I",/h!1 jllll/I-,, /. --'11'11'1" 1IIIill '-.J I!,,:I:/:l 1I'1'llilIJilll:I"jlj;nl,II'" z iI" l'll'lli/dl'" 1'.1':11111111 \ ~ - ;:II/lllilfll,'lillll;III.lilr'l;i;I,llli;11 <( I I I, nil II '!lill'I'III,- ~~ I,IIII!I!"II!I,,'IIII';/I,!:I"I:!"! ~ ~ 1\111!11';lrll"III'~lljlil'111~'111 W: ~ ,III/II~ Itlll,!lllIIl'll:lilll!li!.lllil . ~ i'lli; I ;I!III,II: I:I,~I !111i1:1;1 ii, :WIII - . I, 11111111111' 1111'1111'11. \ 111~'I: , 11'1":'1; 1,111:1111/llllii:lilI/:IIItJ!I:' 1111'/1;1'1 l,mlll,/IIII, 111111'~1 ! "'1"11,,11" !II< 1:,:1, '11,,11,',11, 1'1 I II 'WI ~lllill.l! III' II hi Ii :!III 1!1'II,t,III' 11;1!111'I'li,tl~!I,II:IIIII,'II~II'.t ,',1, 'III,! III I lil'II,' 111'111 Ilillllll,II:I:"/'I'I',!,'II,'II: II!I:IJJ,IIII 1'/:1 II 1/lj'l' 'I 1'1' I1II /'11'1:1'111/ 11'11'/-i1' if 'II j', '1111/1 '/JI,1 '-,I : - '!,ilI'III"I" 11'I't iJ Iii II It'll/: 1 . 1111' 1111'11"111 I 'I' 11111' ~IIII,IIII 0 !I ~!111I1!1 ; I! Ill' Illilll 'II III 'II ' 1iI': ,I'I,I'i I II il:::'I 1111,1,1"1,11: . . 111'1",/1 1'111'111111111'/1' '11/'1' , I'r I ,'f 'j'j lit !(Il(~ - I'l 'lit "1 Ii IIII 1111 h! III !, II,iil:'II'III:lil'I:I:I'I' II: i I III II! I:' iiil,l; II ! 1111, ll,llI, hIll"! ,",1111,'11"1' " I' II"I! ,. 1.1 1111111111'1 ' 11'11-lllflllhl.lII,lllifll' jl :Ii II If' I . ::1111:1 illllll ,:1. I Iii ,1:1 I'!ii'ill:I'II,JI h',f" '1,;t/"W'I";,\/l'il'IW I!',!,'I 'II II/11M : II~! ,11,11111 :111, :1:1,",:11,11; . :illlll:lIi!li(I~I: :~IiI' ;1.i1'11111;""I~I' Ih, '1111/1.1111" l!lill till',' \11': III il'/IIII:l'l 1:1:111111111":j 111',11/'111111": :1 :11Ii/" ~ !'III'II:I:l! '1'1 :1!lllllil:lll! !:I i .11;:lii!I:;Eji;r1ii;::;:/:/!l:iI1li! . .! ',:, !Ii 1":1;11111 ililll:1 ;II'I;I;I! IIIII;I! !,II 1/'IIIIIIII/IIII'lllllllll/ii/11111 1;IIIIIWi,11111 i:WI1Iljl'I'II':/IIl/: "iil 1Illllii/lil "'I,I, lil'i/II '111/111/11. ',I - '- " I. l/ll/i !ill' i Ii !jl'I'!1 >,i,.. 1:11/1 II~ .1 ! io . i - ai .; . ~ . . i j z 'C) ~1- ->iI lU' ...l-= ~~ .~ ~ z C) ~J- >0 lU:::' i ,id ~ j ~ ....l ~ 'Y' . I . Ii ~~ d - .. f8 - 'r .C) ~ 1- ' >~ . . lU-:::. lU ~ ~ . ~D t I . R ~ ~ ~!~ !~ I~ h~ ~G z ' ~ Z ~ ~.~ I" ~~ I s~9i I ~ -u ~ Z t z~ ~ \3 -= - 0 ~ ,r\. -l'- u '" 1:'4_ u.l ~ ~ \1\ D ~~~ . \X~~_ ~._~~ ~ ~~~ Z O~L C) 10 ~ \= ~ ~ ! z .~ - v .:E ~ ill~~lili~;! ~ ~~il~~~lh 1;~lld!iil~ 1i!1~~;iieig! ... .mUnlld~ . -.':""'''' CITY OF SHOREWOOD , 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952)474-0128 . www,cLshorewoodomn,us . cityhall@cLshorewood,mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council Brad Nielsen, Acting City Administrator Larry Brown, Director of Public Works Jt? October 1, 2000 FROM: . DATE: RE: Application for Conditional Use for Fill in Excess of 100 Cubic Yards 26060 Wild Rose Lane ' PID No 32-117-23-12-0010 This application' has been submitted by Mark and Sharon Johnson to place approximately 250 cubic yards at 26060 Wild Rose Lane. This site is located on the north side of Wild Rose Lane, approximately 750 feet west of Meadowview Road. Attachment 1 is the site location map for the property. It is the applicant's desire to bring in fill material to create a house pad for a single-family residence. ", . Existing Conditions: The 0.92-acre site currently exists as wooded lot mixed with saplings . and mature vegetation (Refer to Attachment 2). The topography varies by 26 feet vertically. The high point of the site is located at the southeast corner of the property at an elevation of 968. The low point of the site is at the northeast comer at an elevation of 942. A 20-foot drainage and utility easement bisects the property in a north - south direction. This easement runs in favor of the Metropolitan Council Environmental Services Division (MCES) for a trunk sanitary sewer main. Grading and Drainage: As mentioned above, the objective of the proposed plan is to create a flat house pad area along the slope that falls from the east to west (refer to Attachment 3). The plan indicates depths of fill that vary from approximately 9 feet at the southwest corner of the home, to 2.3 feet at the southeast corner. Also proposed, is the use of two modular block retaining walls. #. ~J PRINTED ON RECYCLED PAPER ~ Planning Commission, Mayor and City Council CUP for 26060 Wild Rose Lane October 2, 2000 Page 2 of 4 The first retaining. wall is approximately 60 feet in length and is located on the south side of the driveway. The height of this wall varies from 1.0 to 3.0 feet. The second wall is approximately 145 feet in length and is located along the West Side of the driveway and house pad. At its highest point the west wall approaches 9 feet in height. Walls that exceed 3.5 feet in height must be designed and signed by a Registered Professional Engineer in the State of Minnesota. These plans must include the structural design, drainage design and backfill materials to be used for the walls. Attachment 4 is an excerpt form the City of Shorewood's Stormwater Management Plan. This map indicates that the subject site lies withinsubwatershed NC 7. The lOO-year high water level (HWL) for this subwatershed is 941.4. In accordance to the stormwater management plan, a two-foot vertical separation must be maintained above the 100-year HWL and the lowest floor elevation. The proposed low floor elevation has been shown at 952.9, which exceeds the 2.0-foot separation requirement. . While the house meets the HWLcriteria, there remains concern for the location of the house and driveway as it relates to the surrounding drainage patterns for the site. A considerable amount of drainage originates fromthe lot east of this site, and a portion of Wild Rose Lane that flows towards the location of the proposed driveway and southerly portion of the house; The driveway grade has also been shown at a 10 percent grade. The City of Shorewood has maintained a policy that an 8.0 percent grade is the recommended maximum. Grades in excess of 8.0 percent will be allowed if there is not a practical alternative. It appears that raising the house pad elevation 1.0-foot will make a substantial difference in the driveway grade. Another issue that needs to be addressed is how drainage is to be conducted from the east side of the house to the natural drainage way. It does not appear that there is adequate room between the East side of the house and easterly property boundary to construct a swale, to insure that drainage does not impact the home. The applicant's engineer will need to address this issue as part of the final plan revisions. . Erosion Controls: The plan does not address erosion controls or best management practices for the site. This is a requirement by the City of Shorewood and the Minnehaha Creek Watershed District. . Plans shall be revised to include heavy-duty sit fence between the site grading and downstream areas. .. Planning Commission, Mayor and City Council CUP for 26060 Wild Rose Lane October 2, 2000 Page 3 of4 Water Service and Sanitary Sewer: The closest location for municipal water service is at the intersection of Wild Rose Lane and Eureka Road. Since it is not practical to extend water service for a single lot for this distance, a private residential well has been proposed for the site. . The plans indicate that a sanitary sewer $ervice is to be extended from the house, across the southerly property boundary, and into an MCES manhole located within Wild Rose Lane. It should be noted that there is a sanitary sewer main located within Wild Rose Lane. However, the current proposed low floor elevation may prohibit use of this line. The applicant's engineer will need to demonstrate that the existing sanitary sewer main can not serve the site, before utilizing the trunk sewer infrastructu,re. If calculations prove that service must be obtained by MCES, and not the City's main, the applicant's engineer must submit a petition to the City of Shorewood requesting utilization of the MCES infrastructure. This petition will be accepted by the City and forwarded onto MCES for review and approva~ if appropriate. . . Recommendation: . Most of the issues discussed in this report are centered on grading and drainage. Since the unresolved issues have the potential of substantial damage to the proposed structure, Staff is recommending that this item be tabled until such time as the applicant's engineer can address these issues in greater detail. Revisions to the plans should address the following issues: 1. Walls that exceed 3.5 feet in height must be designed and signed by a Registered Professional Engineer in the State of Minnesota. These plans must include the structural design, drainage design and backfill materials to be used for the walls. 2. The applicant's engineer shall revise the grading and drainage plans to include existing contour elevations and proposed contour elevations at a scale not to exceed 1"=20'. Plans shall indicate positive drainage around the proposed house pad. Planning Commission, Mayor and City Council CUP for 26060 Wild Rose Lane October 2, 2000 Page 4 of 4 3. The applicant's engineer shall demonstrate, by way of calculation, that the sanitary sewer located in Wild Rose Lane is not accessible for the proposed house pad. Upon such proof, the applicant's engineer shall provide a letter of petition to the City of Shorewood requesting the use ofMCES infrastructure. 4. The grading and drainage plan shall include the appropriate erosion control features, including heavy-duty silt fence, between the upstream grading and downstream areas of the site. 5. The applicant's engineer shall demonstrate the need for a driveway grade in excess of8.0 percent, if appropriate. . . . ~ N D ..1. ,\,: ..I. RD TTTTTl 500 I o 500 1000 Feet Attachment 1 Site Location CUP 26060 Wild Rose Ln. "r- I 904-2.0 ELEVATION FIELD LOCATED ON MAY 10, 2000 ... .. .. ~.--: .....:~...:: II: :.::. / . NORTH ~::s ~ ~.~~ i..; ~u~ ~::) ~_.:.} EU ~.. !.:> : ::...:..:......:......... '10 :...: :.,:: : .....: :'.~.:.::' ~:~ LJ E3 ~:} r\/~:::; ~ {:}r\~ o z z 9 In :!E ~------. ~ a:~ P,6.J{I' t....:::. ......: . q - ~ " BlTUWINOUS SURF~ --- SET PK SPIKE o EX. SANIT AR'f SEYI .., .., . SOUTHWESTERLY UNE OF LOT 82. AUDITOR'S SUBDIVISION NO. 133 ----------~-----------~ I I..::::;-!' at:> I Attachment 2 Existing Site Plan CUP 26060.Wild Rose Ln. .......i::. ....... \ ') / . NORTH )' :....:: -', .....: : :..1 :... "._. . ," . " ,.. ..:) '. ------ 3= ~ ........J . 0 O. ....0 b'lt -0 Z .., .., - ci % Z o Vi :!E c lD ~ UI In ll:: g Q ~ :.::: E..J E3 E:: ~\./~ :::; ~ {::: i\~ I 1 15.00 n. WETtAND _ or BUFFER r- ( SETBACK N 10 9 13 .....:..,..... ....,. -" .....: ........ w Z ::l I- ~ ----- . -----------------------146.C ~ SP~POSED MODU/.AR , ..OCK WAU. , , t: :t" & ':! /!l". ",' f...i co ::J _C'I ;e o o r-: N N ..... i!: j::)ti:..J:;r ;' N,., 10,., ...- 9d ""z oz 9 ~.~ ll::o OlD CJ::) 1II ~~ !be: 00 o UI~ ,C! '" .., ~~ I /.., ~~ I ,; ~" " ,," -- u.. 0::3 .... .......lJ :1f %1 .......... ~- u..- O' a. ....~ ......., -N .~.., UlZ wO ~t3 lI..UJ OUl "" UJO % ::l.::!:.. lii- ~~ I I ______...J ). :-'" ..~\. .. ". ;:::: . 146 q - ~ , ....- BITUMINOUS SURF"ACE- I I I I SOUTHWESTERLY UNE OF LOT- 82, AUDITOR'S SUBDMSION NO. 133 .., .., 184.00 SSS025'21"W . . " (961.B) __--...." 330.00 --~-----~----------------------- t.. (:~: i . ~:~ !.s L.(::. .,b., ~.) ;::: r ~ '0::::: F~~ ~:; :::; ~..J E:~ ; ::: r\/ ~ ::::: ! ::::: r...l. Attachment 3 Proposed Site Plan CUP 26060 Wild Rose Ln. Pel!cCln Point I I I \ , , , Lake Min.n.etonka. Uppef' 1AJcc L4Ju M'nMWCUhta ') i; ~ r-t n. , Attachment 4 Subwatershed Map CUP 26060 Wild Rose Ln. '" CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 . FAX (952) 474-0128 . www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us :MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 1 September 2000 RE: Polston, Steve - C.U.P. for Accessory Space in Excess of 1200 Square Feet FILE NO.: ,405 (00.25) BACKGROUND . Mr. Steve Polston has applied for a conditional use permit to construct accessory space in excess of 1200 square feet on the property located at 28215. Boulder Circle (see Site Location map - Exhibit A, attached). Mr. Polston proposes to build a detached, single-story garage near the center of his property (see Exhibit B). Since the area of the garage, when added to existing accessory structures on the site, exceeds 1200 square feet, a C.U.P. is required. The property is zoned R-1A1S, Single-Family ResidentiauShoreland and contains 81,631 square feet in area. As shown on Exhibit B the site is occupied by the applicant's home, an attached garage, a small utility shed and a tennis court. The existing garage contains 504 square feet of area. The shed contains only 69 square feet, for a total of 573 square feet of existing accessory space. The new attached garage will have 1140 square feet of area, bringing the total area of accessory structures on the site to 1644 square feet. Elevations of the proposed garage are shown on Exhibits C and D. The existing home contains 2964 square feet of floor area above grade, between tw~ stories. The east side elevation of the house (Exhibit E) illustrates the architectural character and type of materials used for the home. :Jtt,fj n t.J PRINTED ON RECYCLED PAPER Memorandum Re: Polston CUP 1 September 2000 to> ANAL YSISIRECOMlMENDA TION Section 1201.03 Subd. 2.d.(4) of the Zoning Code prescribes criteria for granting conditional use permits for accessory space over 1200 square feet. Following is how the applicant's plans comply with the Code: a. The total area of accessory buildings (1644 square feet) does not exceed the floor area above grade of the existing home (2964 square feet). b. The total area of accessory buildings does not exceed 10 percent of the minimum lot size for the R-1A1S zoning district (.10 x 40,000 = 4000 square feet). c. The proposed garage addition complies with R-1A1S setback requirements, with one . exception - existing hardcover on the property is approximately 34 percent. A significant amount of hardcover on the property.is attributed to the use of plastic in landscape beds. The conditional use permit process provides an opportunity to reduce hardcover on the site, even though an additional building is being added. First, the applicant owns a separate vacant parcel of land to the east of his property. He is willing to legally combine this unbuildable parcel with his homestead property to increase the site size. Second, we have suggested that the existing plastic in the landscape beds be perforated to allow drainage through the plastic. In the long run, this will benefit the landscaping, in addition to drastically reducing hardcover. The end result of these two actions actually gets the property to 24.7 percent impervious surface and into compliance with shoreland management requirements. d. The design and proposed materials for the detached garage are consistent with the architectural character of the existing home. . Based upon the preceding analysis, it is recommended that the applicant's request for a conditional use permit be granted as proposed. cc: Tim Keane Joe pazandak Steve Polston -2- ... ~ N Q o o 3: w . (f) IJ. o ~ o '-AKE MINNETONKA . Subject Property .. SMITHTOWN BAY 500 I o en CIT 500 1000 1 500 Feet I Exhibit A SITE LOCATION Polston c.u.P. ..~ o z ~.:t ;/ 1- , ['I;: .J, ~ ~ ~~~ +:r :Pil GG'OCL ~.cI.l_~_ l' ,.a;: ..{. ..t:ti iJt1f iUr~ ~ r f({ ~ ,.\S" ::\ ~j II~ l..~ I J' --Ill t ~ J'~..;:..;,.. itl \\- r~-~-~ -~ i "J o :::t: f' ~ .- in .. ...... . .""4IJ -::::: . ..... ,.... ""..:::r~ "-"" ....:,; .... ~ ~~ ::J.. , c:I c -1~ .l::) .:g -Cl .ss .., . . Exhibit B SITE PLAN Polston C.D.P. , , "", . - t\ ... .:ff , ~ \/'1 .+ '" i 1 I ~ I I I I I i I ) \ I q ! " I .:t . ~ ~ i ~ q \ '( . "-': .. <<- .,. I c:lI I , ~ i I ~l - , ~ '\, 'j I~ ')(. } 1 I ,- ~ l>- i:::, - Ii I Sl -t 0 I ~ .2- I ..I. I 'lot' .. , ~' , 1 I ~ 1 -= - toc-. /'Vt. tt; \,~ D . oj.t(i. "- ~ .. .! . ~ ~ 1 .a ;loC ,. ." ... '......l...ol ,. (f"- -0 ~ - I -i. Exhibit C PROPOSED BUILDING ELEVATION - NORTH Polston C.D.P. -; r-- ...~ ""'"'"-~._-~- .. : ~ -................ ....... ...... " ""'\ ( ~ I ~ I. ..., i. I ~ I I j I I i ~ I I i I l. I S I , ~ .. .- 0 ~ tl\1 ~ 0 ~ ' ... i. -~~J '" ! ~~ I ! e:/'" ~ ! \ -~~A -~ I ) l J , j I I i I , I., i 1 " ! . . ~ ; I; I II i , , I! -i I l, , ~ , I I I \I) / ! 1 ! ~ : ct II .... -z. - \ 0 . I '... -~ S' - .. it: ~ ~.J J I: I ..... ~ ... ~ .:.DI: J Vl I: 1 ! I; I 1 ..;.- I j I: I 1 I I r I v I Exhibit D I PROPOSED BUILDING ELEVATION - SOUTH 1- . - Polston C.D,P :~,~: '-1"~:: . :~' ,':. ....:;..>. . 'c,' ...tc.">t .;.... :::. .. :;::. ," : .: . . ...... '" .' i.c': ;},;:j;;;~~~1;i:. /:'~~;;:;i&2~& lY:;,;;*1;;:;n;~i'4k;D;tt;;t~'~;[k;:'~;~;::Ji',:,1f:~;1i~f~~~:!~:(i;'flf;'" " ,~ . " . . .,' ~,.. d ,..:L.'. ./v':.'q' 2Y.': " ,-';' i^'~ 9 ,< .';1/ '.r >'r ~ :-::.;? . . 10;-.1.1 . ,,\ ,. .~.... ''::.i.~..' ...." . ----:.:.~~.. '-:;..T,:;::,-~~.'.~>=.::-::_" .:.:. . -.:':. ':.::....:;:..;:.-::----':..:.:;..;.:~o~-:~' '1,.:r. I .. ...,.':'~'::/:i ,~', . ." .... I .'.,.., /,'1 .-... . . . . . . to.: :---l', . S..li".::';' .," .:..:..~. "..:::~. ..~. " ::..,.:1. ,,' . . ~. ..;~,".' '. . .",:.. . ", ..... . I . ' .. ..,.... ":',~.r" 1'.. .:",;.:<"","~"':.'.' c0,.;L:,;,;.' .... . . ."'" ". ;. .. ~: .... .r '. ;' ~... .:.: . ...:', . ....-;--:..:---. _to.. ~ '.-:..--.,.. .---- .'. I' . I .... .. _ . 'H_'_--=--- ~ ~ ....:. ; ',1:. I.:., ~li~~%tfi~iliitfil~it>>~~~i~11g:;t~~~~~~;~ . . "" ,', :' -.l ___.... . "0.. .... ".:' ':~ ;::":";:'>;~'~:'::::..'.~ ..~:~. ~". ,0 .. z 53 E-< ~ f;;l t3 ~ 00 i:J o l:I:l~ ~O ~~cj .t:: E-< c:: ..coo 0 :E~'" _>< >< .!!3 ~~~ i j't i " Historic Excelsior ~ On The Shores Of Lake Minnetonka I i, ray .- September 21,2000 S~E~celsior. thee~W~ff;Shorewood & Tonka Bay Board Members: Mr. Brad Neilson Acting City Administrator City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Executive Director: Linda Murrell President: Karen Drahos Coldwell Banker _Imer Realty resident-elect: Dale Sherburne The Color Center Dear Brad, Past President: Adam Tollefson TSI Marketing & Communications Thanks very much for taking time out of your busy schedule to present the skateboard park proposal to the Excelsior Area Chamber's this morning. Shorewood's leadership on this pro-youth issue has been inspiring and I predict that most members will support it wholeheartedly. Secretary- Treasurer: Judy Wyatt Beacon Bank Charlie Benson Driskill's at Shorewood Village As the Chamber's executive director one of my goals is to persuade the City of Shorewood to join this Chamber. As you may know, the City of Excelsior joined years ago and over the past two years, our organizations have enjoyed a positive working relationship. Brian Burdick _Glass Cleaners reg Carlson Bay Tree Berh Maloney Maynard's If it is appropriate, I would like to approach the Shorewood City Council with the proposal of joining the Chamber in 2000-2001. Enclosed is a membership application for review. The membership fee of $125 is highlighted and I would be prepared to outline the benefits of membership. David Lawrance Paradise Charrer Cruises Perer Mason Smirhrown Crossing Terry Roeser American Family Insurance Thank you for your consideration. I will look forward to hearing from you on this matter. Sue Skulborsrad CHOICE, Inc, ~:;~y, crddaMw.~ Executive Director 1f71J 440 Union Place, P.O. Box 32 ,Excelsior, Minnesota 55331. phone: 952-474-6461 Fax: 952-474-3139 e-mail: eacc@isd.net M~MB~RSHIP B~N~FITS In today's fast-paced business environment, your company has to be visible to attract customers and develop client relationships. Membership in the Excelsior Area Chamber of Commerce can provide you with a myriad of excellent net- working and promotional opportunities. The Chamber gives you access to other community business leaders, current business trends, new ideas and marketing resources you can use to promote your business, your products and yourself. Plus, by joining the Chamber, you are helping to support our community. · Business referrals by phone, mail, online. · Promotion of member businesses to new and existing residents, tourists, visitors. · Usting in the Chamber's directory which is distributed through the Chamber's relocation/new resident packet and to area busi- nesses/organizations. · Monthly newsletter - business, legislative updates, community information, new member listings, member profiles, news you can use. . Informative member programs often featuring guest speakers on topics of interest to Chamber members. · Promotional opportunities such as special events that enable Chamber members to pro- mote their services, products. . Representation with local and state govern- ment authorities. "- · Use of 'Chamber mailing list. · Use of Chamber's bulk mail permit. · Discounted ads on Chamber's Web site 1I WHAT TH~ (HAMB~R DO~S The Chamber's mission is to help promote and support a prosperous business environment in which businesses can thrive. We accomplish our mission with the active support and partic- ipation of members and member businesses. .. in marketing and promotions, economic develop- ment, monthly membership programs, new business ambassadors, retail and professional events and new member outreach. If you would like to be involved with one or more of these activities, please circle your interest(s) below: . · AMBASSADORS · BEAUTIFICATION · ECONOMIC DEVELOPMENT · NEW MEMBER OUTREACH · MARKETING/PROMOTIONS · RETAIlJPROFESSIONAL PROGRAMS · MONTHLY MEMBERSHIP PROGRAMS SPECIAL EVENTS · PARTY OF THE YEAR- February · BOAT SHOW. May · ART ON THE LAKE. June · FOURTH OF JULY- July · APPLE DAY- September . · HOLIDAY PROMOTIONS- December . t. ~> . . M~MB~RSIIIP INFORMATION (Please type or print legibly.) Business name: Contact Person: Street address: Mailing address (if different from above): Phone: Fax: email address: Web site address: Business Classification: Briefly list the focus and/or specialty of your business/organization: Number of Full-time employees: Number of Part-time employees: (Three part-time employees are equal to one Cull-time employee.) I hereby apply for membership in the Excelsior, Area Chamber of Commerce for which I will pay the annual sum of $ Signature: Date: Is this a'membership renewal? YES_ NO_ Please enclose check made out to Excelsior Area Chamber of Commerce. ANNUAL M~MB~RSIIIP INV~STM~NT July 1, 2000 to June 30, 2001 Membership Category Annual Investment I lU Z ::i Business organizations 1 employee .............. .... ..............$ 160.00 2-5 employees ....................... ...$ 190.00 6-10 employees ........................$ 235.00 11-20 employees ......................$ 360.00 21-35 employees ......................$ 465.00 More than 35 employees ............$ 600.00 o lU l- I- o o l.!l Z o ..J <( I- :l u lU III <( lU ..J 0. Not-for-profit organizations 1-2 employees ..........................$ 100.00 3 or more employees ................ $ 125.00 Municipalities..... .................................$ 125.00 ,~f1~~ . Community Individuals... ............. ........ $ 85.00 Includes individuals from Excelsior Area who wish to support Chamber projects and receive the newsletter. These members are listed as indi- viduals, not as businesses. Three part-time employees are equivalent of one full-time employee. Tha Chamber can use your help. Please remember to circle some of your areas of interest on the reverse side of the membership form. ~, ;'.- ... ~tJI .. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator Larry Brown, Director of Public Works ~ October 18, 2000 FROM: . DATE: RE: A Motion to Adopt a Resolution Approving Change Order 1, Freeman Park Sewer and Water Project. City Project 99-05 The City of Shorewood has entered into a contract with Thomas and Sons, Inc. for installation of sewer and watermain along the ditch of Eureka Road, portions of Freeman Park, and along a portion of the LRT Trail (refer to Attachment 1). The contractor started construction last week, and has made good progress through Freeman Park. . As indicated above, the proposed alignment includes installation of water main along the west ditch of Eureka Road, between Shorewood Ponds and the Freeman Park entrance on Eureka Road. This utility was to be placed between the sizeable telephone line and gas main that parallels this route. Utility locations completed during the design phase of the project indicated that there was just enough room to install the watermain between the existing edge of roadway and private utilities. Recent excavation in Eureka Road has proven that the utilities do not lye as located. AS part of the Gopher one Locate Program ("Call before you dig") utilities were located prior to excavation. All utilities within close proximity were hand located, as required by law. After such location, the contractor proceeded to perform the required machine excavation. It was not soon after, that it was discovered that a major telephone line had not been located properly by the telephone company. Due tQ the missed location by the private utility company, the line was severed. Telephone crews worked around the clock to repair the severed telephone line. Mis-location of utilities is one of the more frustrating parts of construction. Only two weeks ago a gas main on another project was severed which was not located properly by the utility company. A majority of the private utility providers have resorted to contract field personnel for such services. #.. t.J PRINTED ON RECYCLED PAPER tt SA. j ~, 1 Mayor and City Council Freeman Park Sewer & Water Change Order 1 October 18, 2000 Page 2 of2 Many instances of severed utilities occur each week due to the challenge of locating utilities underground by contracted personnel that did not witness the installation of the utility. After the found line was properly located, it was determined that approximately 400 feet of the project is too narrow to install a watermain by conventional trenching. To complete the last 400 feet of the project, the line must be directional bored (refer to Attachment 2). While this will enable completion. of the watermain loop, a change order is required to increase the total contract amount. Attachment 3 is Change Order 1 for a net change of $24,000 to the project. . With the change order, the construction project remains under the budgeted amount for the project. It should be noted that the change order provided is approximately $26,000 less than what would be required, based on the current contract prices. Staff has renegotiated a new contract price from the original price of$150.00 per lineal foot to $85.00 per lineal foot. Therefore, Staff is recommending approval of the attached resolution that accepts Change Order 1 for the Freeman Park Sewer and Water Project in the amount of $24,000. A resolution is attached for your consideration. . J MUNICP AL WATER - PROJECT PROPOSAL Proposed Project: Freeman Park Sewer & Water Proposed Schedule: Design 2000 Construct 2000/2001 Total Estimated Costs: Design, Survey & Administration Right of Way & Easements Construction & Inspection Contingencies (10%) Total $ 64,200 $ 0 $ 230,200 $ 23.020 $ 317,420 Project Description: Project includes installation of sanitary sewer and municipal water to service Eddy Station in addition to a providing a watermain loop for the Shorewood Oaks and Shorewood Ponds Subdivisions. . Source of Proj ect Funding: . Sanitary Sewer Fund Municipal Water Fund Total $ 63,200 $ 254.220 $ 317,420 Notes: $315,000 of connection charges is to be paid by the Shorewood Ponds Development to help fund the watermain loop (in addition to water infrastructure already in place) such that flow is available to the subdivision. "",""",Y""'''''' ..- CIl MXlC kD NORTHGATE CIR ..-..-'" " D'" /,., \ ....,...... ....; ( ." ... .. ...~:.........::.\ ................:............... ~ ~ 8D sr... Q\ ~ a cr tR ! .~_~, B\;~ l!l I '6 :?/~()....1D 5ZN> sr w Attachment 1 ~ L1~ !iI e. , (' (' : ~~ - ~ ..,.,./ f . \j ~ '- 0- ,. . ..J) .. 0 ....,.. .....u..../ .. ~ ... / . t. / !:,~~T7 ~ " t:J~ \\ '.j '...:, t:Ql! WlICI \ ( lE \\"",dj \..... "',-. ! . j 1~.....~, ~CI1 ...,....'~ -< I :,. "'< ~D ~ i<:.>., i '." ~ ~ g CO g ~. .. b ~.. \ ~ .. .. ~ ! j ;;; !iI ~ "7\ -J .. / /. ,..! .~ / \......: ~ ii/ f 3 ... !q ~ ~ , f") ::=-0 RD :: S lo ..... ~ . . N :;) :;) Silfi <;t IS) IS) " ..... N n rg IS) . Q... n.. IS) ~ IS) t'- l'- M rl ..... ri 'it <;t II) I() r"J n I.D ~ ~ ')u !J;Z ::;~- [l~ W I- 0: a: ..... U u o 0 If) m If) ID a: ([ oo~'" 1Il;r>3 If) U1 3,3 <:t ~ <;t .. .. ru ~ .... IS)IS) 1S)lS) 1S)fi) !\JIlT I r IS) IJl !\J rI I~ I- U 150 - d z << ... ~ IU C5 i- u ~ ~ j ~ ::J L ~ .. ~ IU ;( ~ Ii IL ~ ~ :;j( ~ III ... ~ f5 a; fIJ 0' >-%0 ~:a" ~ -: ~Q.... il~ JSu:.... lo~ liZ' IA.~ OIL lUt;:G1 I!ul I I~ /, liD u Ii 'm a .0 _IO(D g&"lN I !<<- -g i8 j....m:z 'lJ .tJ ~ g:J'; :l >'0 J':~ f ~i~ j " 1 f - tJJ I: c if w 0 c li .c c o o GJ :6 .~ u oS .... c:" III N 0 CD m ~ ~ I' !iI' iI' ; 1:.3 O.t;;~ - ouz {,/tiflO - IJ!~~t~€; ~ .c~g 0602 (1)83 :ze -I 'a1O~ E~(D E -it) D 0 OIl . e....s:::. ~t"'J f'lI Oll)UJ':J-y- ~ I i It: .~ :g ; ..c ~ i C ::z -0 ~ .0 ,.. i..: CI ~ GJ . ,9-"1) a.~ u.- :56- 'Of a.....!!'! So Gl.~ E-!d mD. cO) o C -G) IIJ.J::, ll:: =1:: 10,_ ""0 '" - c:~ .- W ~"D .0'0 = 0 != 0(Q lD - ...u ~~ ..2(11 1j!i~ .2~a. ~~'a mxo uil- c,-l; co'! ..~o l!! Ii) 'ii 1\1 -';.a J;~Q. W...._ a..~i cuu..c ~ .!!l..+l ..DoE m:gG) ClV:3 0_0" -- n. lD ti....::; S! OH>> -::I.... ""UftlO lUmE eN ~ o....,c .. " - .~ ~ g iilij c-a.c .!!.CIJ -...Ol a "j -5 (l m'- ~~~ fD ~- .go "i:8 5J! ]~ >,.-- ~~ o Q . 0. 4):9 .a .!! => OJ>. -Ii;:; jDQl' -=l! 3:_ CD!::: .cO _ .D ~-~ v..!:?: ~~u.i flJ'l.lL . 'U .S! ~jo .oVJ..o lIJ'tJro ~d)c ~e:8 iIi adl '0 9-..!!=. ..r:: ....-a ceo arfD- Eor:m - .- lQ C .- G C) --"0 ~,g 'u .'::: ~.~ "E"O i.~ e5~ lV __ .c{J~ u...... 0 .:r'VIu Ul.!i CD fJ'U.D r;:G1- .~'iii cD..c ~J :: ':I i;.., .!:: f1.o;t a.)( c: l.1Ioo ti~= rv- 8 IOSo ....1.1_ E ~ >. ..Q I! 'j 5 :0;0 8~ .2:!i ~r ,,0 :6-0 15; >'.0 ~o ~.o +:s :: E::IQ 8~ 'ftc ii iiit) ,: oii E'O CDm 'OJ;>> jLi D;lo.. ....E .!lw o GJ g~ c: B. .... m'- ;S~ -I:: Ia~ D..tlJ e8 0- . .Dl:!~ 'ii ..'j" c=cu 00.1:: ~4"i- .m000lL. :!i.lIc:.e i:J~o. 'tiiJi cU~ o 1! .rn l:-:a "ii'a.... EW3 8t>>O ,I: ~ 5~t:: 0.0..... ::> 3- E E 1! "D iD fli c o g ro:: Ii lit Q. .., "'0 C cu CI '5 "3 1i 11 ti ~ c: o 't:I ~ l>> ~ := l! o Iii 'S: Gl L. I . I i ~J~I~I~ : · i/ ;1 II ~ /5 611i1~ ,- H ~ II : / ~IIII J . z~~..g6~ 8 gig j ~ '0,' l>> Ie' Z a:: . E I) E ~ - 0 tD 1=-1 F= .at ~ ~ i tilt; 1$ 'B 3' .~- tij g .!;;- g 2 U~~ii a1; 5 D- O 2: O!Z U .:t . {: 1/' ~ Ii; r; I aI' !: Iii: I '~I&I ~~ " ~ I ~I' g I ~ ~ I' ti .. J'; ~j I ! ~ .g "E- S 0 :;c ~ n. 0 a .fl. i5 ">. ~ 1111..1/ = II j W 0 O.A, 11 0. .. ~ .~ I .j ~f j g,: j ii/ ~ x -~l ~ 5 Gi J ~ij ~ M o 0 D- Z UO.a: ~ =u -< l.i u .E c ~8 a 'ti .. 11 I 0 E o t=. >.. In "U III > 2 0- n '< >. OJ "0 G,l ~ Q. ~ ('f") ..... = ~ = ~ CJ = ;:: < s i _5 ! b o if .s 01 &5 ~ o OCT-20-2000 10:45 WSE & RSSOCIATES INC. 7635411700 P.04/04 ': C~~~8i;~~~~~~~;:'~i(.{':;:'::'/::,:/~:;~!:'i:~~j~:i~~~ii-:it~1::\I:::;~~t~~~~~:~~~~r:~,;~~~~(;lj:');!,1,~~~:,i"f.;~:' ,. '. """,: r'::;\;;;:i;~.{i~~:;'hk:~:;;,::~': /;~i'i:;::~:\,,;,::;:;./:.'; ::~:", ,;:: ::, ,.. FREE!MAN PARK SANITARY SEWER, WATeRMAIN IMPROVEMENTS & APPURTENANT WORK CITY OF SHOREWOOD, MN WSB PROJECT NO. 1169.100 DClduct Items _n:~:o [s_ ~_ Dooa1pdo. 33 ! 2504.603 112" Water Main. Duct. Iron CL 52 . -- ---- i---' " -~,- . r I ,..,-.t--- J. r Total Units -r~n~~ . i _-0" It~~'~~~ -. o Quantity I prl~ J (400000)1$00 I "-($10.000.00) Ll~t=t-. Total Deduct ($10,000_00) Added Items Item Spec. No. No. Unit I Price I I $ 85.00 ~ ,-, 534.000.00 Description Total Quantity 400.00 Units /tern Total 35A DIV 2 Dil'eCtional Bore 12" Pi: (Inel. connection) .---r-~ LF .l_. Total Add $34,000.00 ...-......--.-.... Total Deduct lte"", ..._..~.. Total Added Items Net ChanG' Order Amount ($10.00D.OO) 134,000.00 $24,000.00 . . INWlWl'Mt ttoG '"~_t_~ .. .' CITY OF SHOREWOOD RESOLUTION NO. 00 -_ A RESOLUTION AUTHORIZING APPROVAL OF CHANGE ORDER #1 FOR CITY PROJECT 99-05 FREEMAN PARK SEWER AND WATER PROJECT WHEREAS, by Resolution 00-97 the City Council accepted bids and awarded the contract for the Freeman Park Sewer and Water Project to Thomas and Sons, Inc.; and . WHEREAS, field location of private utilities within the public right of way has made it necessary to change the method of installation of watermain along the westerly ditch of Eureka Road; and WHEREAS, Staff has negotiated Change Order 1 with Thomas and Sons, Inc. to fund increased costs incurred by the Contractor due to the change in the method of watermain installation. NOW, THEREFORE BE IT RESOLVED that the Shorewood City Council authorizes expenditure of funds for Change Order #1, Project 99-05, Freeman Park Sewer and Water Project, in the amount of $24,000.00 paid directly to Thomas and Sons, Inc. ADOPTED by the City Council of the City of Shorewood this 23rd day of October, 2000. . WOODY LOVE, MAYOR ATTEST: BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us MEMORANDUM DATE: October 20, 2000 . TO: Honorable Mayor and Councilmembers Bradley J. Nielsen, Acting City Administrator Bonnie Burton, Finance Director ~ FROM: RE: Claims and vouchers scheduled for payment The city's computer network and related software, including the city's financial software package, has been out of commission for almost two weeks due to a hard disk crash. Repairs are in process and Larry Brown has been working very hard to fix the system, however certain financial functions are unavailable to us at this time, including processing checks for vendor payments. When necessary, we have been typing checks by hand, however this is impractical for the typical check run due to the large quantity of items. . Therefore, we have prepared for council review a list of payables for which advance approval for payment is requested. These items will be processed for payment when the computer system is repaired, which should be early next week. Thank you for your understanding. ,.. '-.1 PRINTEO ON RECYCLEO PAPER CITY OF SHOREWOOD Check Approval List for 10/23/00 Council Meeting Check# Vendor Name Description Check Date Invoice# Amount 28959 US Postmaster pstg 3rd qtr utility billing 10/10/00 $ 502.12 28960 1 st American Title Escrow Acct Gideon Glen Earnest Money 10/12/00 $ 10,000.00 28961 Keefe, Sally Sept Statement-repllost ck 10/12/00 $ 240.00 28962 Hennepin Cty Treasurer Prop Taxes 10/13/00 $ 1,543.08 28963 Geek Squad Network. Server Repairs 10/17/00 $ 2,712.08 28964 Fischer, Marvin ref overpmt SAC chgs-repllost ck 1 0/20/00 $ 1,100.00 28965 PERA Payroll Deductions 10/10/00 payroll 10/20/00 $ 3,264.35 AFSCME Council #14 Oct Union Dues $ 153.00 Albinson Reprographics copies C64524 $ 55.68 Anoka County Human Svcs child support - C Schmid $ 173.51 . Bellboy Bar Supply liquor/beer/wine $ 590.73 Bellboy Corporation liquor/beer/wine $ 1,702.35 Biffs park rentals W 111793-798 $ 876.34 Bob's Coffee Service coffee/supplies 42633 $ 27.00 Browning Ferris Ind TB Liq Recycling 09000-0200 $ 43.78 Bryan Rock Products rock' $ 168.59 City County Credit Union payroll deductions $ 350.00 CM Construction Freeman Pk - PV #3 $ 93,372.65 Color Center paint for city offices 129436 $ 26.39 Computer Mgmt Services PACE seminar-Bonnie/Cathy 989698 $ 60.00 Conney Safety Products MSDS Rack/Binder 1362245 $ 50.37 Day Distributing liquor/beer/wine $ 3,810.85 DOERlTIF Conference TIF conference fee - Bonnie $ 75.00 Earl F. Andersen Inc no snowmobile signs 27378 $ 156.97 Earl F. Andersen Inc signs 27362 $ 42.14 East Side Beverage liquor/beer/wine $ 14,982.80 Eklund Tree Recycling Brush disposal $ 402.00 . Ess Brothers & Sons Inc Manhole adjust rings $ 345.06 Excelsior, City of 3rd qtr sewer service fees $ 3,254.09 Excelsior, City of 4th qtr Fire Contract Svcs $ 40,984.75 Excelsior, City of 3rd qtr water connection fees $ 2,549.55 Fortis Short-term disability $ 90.00 Frontier Electric Cathcart Pk lights $ 36.00 G&K Services PW uniforms 093000 stmt $ 426.11 Gopher State One-Call $ 46.40 Grape Beginnings liquor/beer/wine $ 646.00 Griggs, Cooper & Co liquor/beer/wine $ 11 ,438.93 Hawkins Water Treatment Container demurrage DM 47372 $ 5.00 ICMA deferred comp 10/10 payroll $ 923.46 Insty Prints Wine Tasting brochure printing $ 54.42 Inti Conference of Bldg Officials Class A member annual dues $ 85.00 James Mahoney weed treatment parks/ball fields $ 2,854.20 Johnson Brothers Liquor Co liquor/beer/wine $ 15,369.17 Kar Products PW parts/supplies 146419 $ 316.82 Kristi Anderson recording fees $ 120.00 Lake Region Vending cigarettes $ 1,505.13 Larkin, Hoffman, Daly,& Lindgren General Matters 363557 $ 1,752.00 1 of 3 CITY OF SHOREWOOD Check Approval List for 10/23/00 Council Meeting Check# Vendor Name Description Check Date Invoice# Amount Larkin, Hoffman, Daly,& Lindgren City/Gideon v Ellers Outdoor Adv 363559 $ 2,030.50 Larkin, Hoffman, Daly,& Lindgren Land Use Matters - Koehnen 363558 $ 125.00 Larkin, Hoffman, Daly,& Lindgren Land Use Matters - Metricom 363558 $ 550.00 Larkin, Hoffman, Daly,& Lindgren Conversion to Ward System 363560 $ 1,193.50 Larkin, Hoffman, Daly,& Lindgren Smithtown Rd ROW 363561 $ 75.00 Larkin, Hoffman, Daly,& Lindgren Ron Johnson et al v city et al 363562 $ 1,025.00 Larkin, Hoffman, Daly,& Lindgren City v Ron Johnson Vine Hill Rd 363563 $ 275.00 Larkin, Hoffman, Daly,& Lindgren Shorewood Yacht Club 363564 $ 50.00 League of MN Cities Property Ins Prem 4532 $ 348.00 Lightning Express Legal pkg to Henn Cty PW $ 31.73 Mark VII beer $ 7,082.95 Marlins Trucking freight on wine/liquor $ 274.50 . McLeod USA phone service 6319968 $ 1,176.20 Medica Nov Health ins prem $ 4,090.25 Medtox drug screening 9200079153 $ 46.00 Metro Sales Ink for newsletter printer 79511 A $ 141.65 Metropolitan Council November wastewater 711832 $ 25,168.00 Metropolitan Council Sept SAC chgs $ 2,178.00 Metrotech seminar - Randall/Lugowski 329474 $ 168.00 MidestAsphalt Corp bituminous patching $ 1,213.34 Midwest Coca Cola pop $ 984.50 MinnComm pager 52006810007 $ 8.63 MN Dept of Economic Security Unemployment - Janis Hogan $ 229.57 MN Dept of Health 3rd qtr water connection fees $ 1,457.00 MN State Treasurer Bldg permit surcharge $ 2,934.80 MN Sun Newspapers Notice of absentee voting $ 50.05 MN Sun Newspapers notice of general election $ 50.05 Munitech Inc Nov service $ 7,100.00 National Automatic Sprinkler Co annual fire sprinkler test $ 175.00 . Navarre True Value Hdwe parts/supplies for PW $ 17.55 North Star Ice ice $ 728.40 NSP utilities $ 4,634.76 Office Depot office supplies 1 09006665/001 $ 65.92 Orono, City of Oct animal control 1224-00 $ 1,427.75 Paws, Claws & Hooves impounds/boarding $ 270.51 Pazandak,Joe Mileage 9/24 - 10/7 $ 89.34 Pepsi-Cola pop $ 229.57 Phillips Wine & Spirits liquor/beer/wine $ 10,852.81 Pinnacle Copy Service copies for USF&G litigation MN37054 $ 112.72 Pommer Company Replacement plague-Bob Rascop 47785 $ 41.17 Protocol Communications web service/e-mail accts $ 85.00 Quality Wine & Spirits liquor/beer/wine $ 7,063.16 Randall, Daniel safety boots $ 84.94 Sam's Club annual Admin fee $ 9.18 So Lake Police Dept monthly budget - Nov 2000 $ 43,276.00 So Lake Police Dept Reserve banquet cruise $ 450.00 Southwest Contractors Supply rental bucket lift $ 200.69 Southwest Contractors Supply blade rental $ 87.64 Sun Patriot Newspapers notice of accuracy test 197 $ 14.98 20f3 .. CITY OF SBOREWOOD Check Approval List for 10/23/00 Council Meeting Check# Vendor Name Description Check Date Invoice# Amount Sun Patriot Newspapers Johnson CUP 231 $ 37.45 Sun Patriot Newspapers Mtka Moorings request 230 $ 33.70 Sun Patriot Newspapers Polston CUP 229 $ 29.96 The St Paul Iiq liability ins prem renewal $ 7,426.00 Thorpe Distributing Co liquor/beer/wine $ 25,034.65 Tonka Bay, City of 3rd qtr water/sewer $ 776.78 Tonka Bay, City of Crescent Beach expenses $ 367.37 Tonka Bay, City of TB Liq cigarette license renewal $ 50.00 Tonka Bay, City of 2000 sprinkler system for PW bldg $ 300.00 Tonka Bay, City of Appraisal of TB Liq $ 550.00 Total Register TB register repairs $ 841.35 Twin City Water Clinic bacteria analysis - Sept $ 20.00 . US Filter Water parts/supplies $ 388.46 US West $ 413.39 Viking Land Tree Care Inc Brush disposal 1971 $ 571.25 Vinifera MN wine $ 613.00 Waste Management Liq #2ITB/PW garbage svc $ 179.47 Wm Mueller & Sons blacktop $ 1,830.02 Zee Medical Svc First Aid supplies 54206742 $ 44.70 Total of Checks $ 388,765.73 . 30f3 ..... Payroll Register Check # Name Check Amount Check Date 215942 Brown, Lawrence A. $ 1,734.86 1 0/7/00 215943 Buhl, Susan E. $ 218.62 1 0/7/00 215944 Burton, Bonnie M. $ 1,306.34 1 0/7/00 215945 Carter, Clinton H. $ 249.57 1 0/7/00 215946 Davis, Charles S. $ 960.36 1 0/7/00 215947 Duffy, David C. $ 169.70 1 0/7/00 215948 Eischens, James E. $ 467.96 1 0/7/00 215949 Elke, Catherine M. $ 724.34 1 0/7/00 215950 Fasching, Patricia L. $ 706.21 1 0/7/00 215951 Flemming, James D. $ 84.15 1 0/7/00 215952 Grout, Twila R. $ 830.96 1 0/7/00 215953 Gustafson, David W. $ 167.77 1 0/7/00 . 215954 Harris, Steven L. $ 191.78 1 0/7/00 215955 Helling, Pamela J. $ 681.51 1 0/7/00 215956 Hirsch, Dana M. $ 57.26 1 0/7/00 215957 Johnson, Dennis D. $ 990.57 1 0/7/00 215958 Kallestad, Stephen N. $ 854.38 1 0/7/00 215959 Karels, Paul C. $ 124.47 1 0/7/00 215960 Latterner, Susan M. $ 267.57 1 0/7/00 215961 Ledwith, James R. $ 96.62 1 0/7/00 215962 Lugowski, Joseph P. $ 960.83 1 0/7/00 215963 Mason, Bradley J. $ 972.41 1 0/7/00 215964 Niccum, Lawrence A. $ 1,236.57 1 0/7/00 215965 Nielsen, Bradley J. $ 959.05 1 0/7/00 215966 Panchyshyn, Jean M. $ 1 ,136.49 1 0/7/00 215967 Pazandak, Joseph E. $ 1,292.19 1 0/7/00 215968 Pelcl, Vincent H. $ 28.63 1 0/7/00 215969 Pounder, Christopher J. $ 1,011.29 10/7/00 215970 Randall, Daniel J. $ 986.79 1 0/7/00 . 215971 Schmid, Christopher E. $ 496.61 1 0/7/00 215972 Schneewind, Jacquelyn K. $ 871.29 1 0/7/00 215973 Stalberger, Patricia A. $ 171.15 1 0/7/00 215974 Swandby, Donald R. $ 1,108.19 1 0/7/00 Total of Checks $ 22,116.49