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092500 CC Reg AgP " " .f CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 25, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7 :00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda Mayor Love_ Stover Garfunkel Liz6e Zerby -'--- 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes of September II, 2000 (Att.-#2A Minutes) B. City Council Executive Session Minutes of September 11,2000 (Att.-#2B Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked/ollowing removal/rom Consent Agenda. A. A Motion Authorizing Submittal of a 2000-2001.Winter Trail Activities Permit (Att.#3A 2000-2001 Winter Use Permit) ~. ..,. B. A Motion Granting a One-Year Extension of Time for a Variance Request, Extending to October 11,2001 (Att.-#3B Applicant Letter of Request) Applicant: Scott M. Olson Location: 6125 Ridge Road C. A Motion Approving an Agreement for Auditing Services (Att.-#3C Finance Director's Memorandum, Agreement) D. A Motion to Approve the Proposed 2001 Animal Control Contract with the City of Orono (Att.-#3D Contract) 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. PARKS - Report by Representative << CITY COUNCIL AGENDA-September 25,2000 Page 2 of2 6. PLANNING - Report by Representative A. AMotion Directing Staff to Prepare Findings of Fact for a Conditional Use Permit and Setback Variance for Baseball Dugouts at Freeman:park (Att. #6A Planner's Memorandum) Applicant: South Tonka Baseball Location: Freeman Park (Fields 1 & 2) B. A Motion to Adopt a Resolution Approving a Conditional Use Permit for a Special Home Occupation (Att. #6B Planner's Memorandum, Draft Resolution) Applicant: Cynthia Marr Location: 6015 Chaska Road C. A Motion to Adopt a Resolution Approving a Conditional Use Permit for Fill in Excess of 100 Cubic Yards (Att. #6C Planner's Memorandum, Draft Resolution) Applicant: David Sauer Location: 5965 Galpin Lake Road 7. GENERAL A. Consideration of a Scope of Services for an Enviromnental Consultant (Att.-#7 A Acting Administrator's Memorandum) 8. ENGINEERINGIPUBLIC WORKS A. A Motion to Adopt a Resolution Approving the Capital Improvement Program for the years 2000-2005 (Att.-#8A Resolution). B. A Motion to Adopt a Resolution Accepting Noble Road- Senior Center Drainage Improvement Project (Att.-#8BResolution, Engineer's Memorandum). C. A Motion to Adopt a Resolution Declaring Public Purpose and to begin Right of Way Condemnation Proceedings (Att-#8B Resolution, Engineer's Memorandum). D. A Motion Authorizing the Mayor and Acting City Administrator to enter into a lease agreement with E.H. Renner & Sons for the furnishing and installation of a municpal well pump. 9. REPORTS A. Administrator & Staff 1. Gideon Glen 2. . Skate Park 3. Eddy Station B. Mayor & City Council 10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.-#10) CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331-8927- (952) 474-3236 . FAX (952) 474-0128 - www.cLshorewood.mn.us - cityhall@cLshorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 25 September 2000 '. Agenda Item #3A: The City is required each year to submit a permit for winter use of the Hennepin County Regional Railroad trail. Having heard nothing to the contrary, staff intends to submit the same permit as last year. This permit does not include snowmobiling, but does include horseback riding. Approval of the motion requires a simple majority vote by the Council. Agenda Item #3B ScottOlson received a variance last year to build a new home at 6125 Ridge Road. As explained in his letter, construction has been delayed and he requests an extension. The Zoning Code requires that variances be used within one year, but also provides for extensions where cause can be demonstrated. It is recommended that Mr. Olson's variance be extended for 180 days. He must at least obtain a building permit within that time. Approval of this request requires a simple majority vote by the Council. , ... .0 , lot .;. . (..r .~ Agenda Item #3C: This motion approves an agreement with city auditors Abdo, Abdo, Eick and Meyers for auditing services for the year ending December 31,2000. A simple majority vote by the Council approves this motion. Agenda Item #3D: This motion would authorize execution of the annual Contract with the City of Orono for Animal Control services for the year 2001. It includes a 3.75% increase in animal control costs. Approval requires ~ simple majority vote by the Council. Agenda Item #6A ' Representatives of South Tonka Baseball have requested a conditional use permit to build dugout shelters on the southernmost two fields at Freeman Park. One of the shelters proposed for Field #2 would not comply with the 20-foot setback requirement. In fact it is proposed to back right up to the property line. The Planning Commission voted unanimously to recommend approval of the conditional use permit for three of the shelters, but recommended denial of the variance for the fourth, citing lack of hardship as the reason for denial. The Council should direct staff to prepare a findings of fact for the next meeting. Approval of the conditional use permit will require a four- fifths vote by the Council. Agenda Item #6B Cynthia Marr has requested a conditional use permit to conduct a dog grooming business from her home. Actually, she has been in business for a number of n ~.1 PRINTED ON RECYCLED PAPER Executive Summary - City Council meeting of September 11, 2000 Page 2 of 3 years already and just recently was advised that she needed a permit. Since she occasionally has more than one client on the premises (6015 Chaska Road), her request falls under the category of Special Home Occupation. The Planning Commission voted unanimously to recommend approval of the permit, subject to minor limitations on the hours of operation. Approval of the resolution requires a four-fifths vote by the Council. Item #6C David Sauer owns the property at 5965 Galpin Lake Road. In order to build a new home on the lot, Mr. Sauer proposes to bring in fill to accommodate a driveway with a reasonable grade. He proposes to bring in up to 1800 cubic yards of material, which requires a conditional use permit. The Planning Commission agreed unanimously with staff's recommendations to approve the request. Adoption of the resolution requires a four-fifths vote by the Council. Agenda Item #7 A: In order for the LCEC to continue its land conservation effort, an updated and more detailed environmental evaluation of the remaining undeveloped and underdeveloped land in Shorewood is necessary. Prior to resigning his internship, Dan Erhke had been working on a scope of services with Mr. Dan Dickel, a local environmental consultant. The Mayor andthe Acting Administrator have met with Mr. Dickel on a number of occasions and have been favorably impressed with his expertise, ideas and contacts. Staff recommends that Mr. Dickel be contracted initially to perform the environmental analysis of vacant land. It is also recommended that Mr. Dickel's services be used in the future to assist with the City's Gideon Glen project, the phosphorous fertilizer campaign, and possibly the Carmichael' Auto Salvage property. This recommendation is subject to endorsement by the LCEC. However, since they do not meet until Tuesday, and it is important to complete the site work while weather permits, staff asks for the authority to prepare and execute a letter of understanding for Mr. Dickel's services, subject to review and approval by the LCEC. Approval by the Council requires a simple majority vote. If you have any questions relative to this recommendation, please contact the Acting Administrator prior to Monday night's meeting. Agenda Item #8A: . This resolution adopts the year 2000 - 2005 Capital Improvement Program. Staff is recommending approval of the resolution. Agenda Item #8B: This resolution accepts the improvements completed by Midwest Asphalt Corporation for the joint project of Noble Road and Senior Community Center Drainage Project and authorizes final payment. Staff is recommending approval of the resolution. Agenda Item #8C: This resolution commences the condemnation process for two parcels involved with the TH 7 - TH 41 realignment project. The City Attorney has advised Staff that a hostile condemnation will cost approximately $18,000 to $20,000. It is hopeful that the parties involved will proceed cordially to minimize disruption and costs. Under any circumstances, Municipal State Aid Funds will be utilized to recover the City's costs. Staff is recommending approval of the resolution that declares a public purpose and commences condemnation proceedings for two parcels within the project limits of the State Trunk Highways 7 and 41 Intersection Improvement Project. . . . . Executive Summary - City Council meeting of September 11, 2000 Page 3 of 3 Agenda Item #8D: On August 8l,\ an emergency crew was called in to pull and inspect the Woodhaven Well. As common practice during these events, the well contractor supplied the City with a rental pump while the old pump is torn down and inspected. The contractor, RH. Renner & Sons, Inc., has provided the City a proposal for an extended lease agreement. This lease will provide the City ample time to determine if the well is to be replaced or abandoned. Staff is recommending that a motion be approved which authorizes the Mayor and Acting City Administrator to enter into a lease agreement with E.H. Renner & Sons, Inc. for furnish and installation of a temporary pump for the Woodhaven Well. ( . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 11, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES DP~F.T' . ..\f\. 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:00 P.M. A. Roll Call Present: Mayor Love; Councilmembers Stover, Garfunkel, Lizee and Zerby; Attorney Keane; Finance Director Burton; Director Nielsen; and City Engineer Brown B. Review Agenda Mayor Love reviewed the agenda. Engineer Brown requested that items #8A and B be removed from the agenda. Lizee moved, Stover seconded, approving the agenda as amended. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes August 28,2000 (Att.-#2A Minutes) Garfunkel moved, Zerby seconded to approve the Minutes as submitted. Motion passed 5/0. 3. CONSENT AGENDA Lizee moved, Zerby seconded, approving the Motions Contained in the Consent Agenda and Adopting the Resolutions Therein. A. A Motion Adopting RESOLUTION NO. 00-084, "A Resolution Approving a Setback Variance for Greg Swirtz, 6090 Ridge Road." B. A Motion Adopting RESOLUTION NO. 00-085, "A Resolution Approving a Setback Variance for Len Twetan, 26399 Smithtown Road." C. A Motion Adopting ORDINANCE NO. 367, "An Ordinance Rezoning Property from R-2A to R-C for Dave Mueller of Control House Investments, 23975 State Highway 7." tt~4 REGULAR CITY COUNCIL MEETING MINUTES - September 11, 2000 Page 2 of5 D. A Motion Adopting RESOLUTION NO. 00-086, "Approving Concept and Development Stage Plans for Manitou Woods for Roger Anderson, 5580 Manitou Lane." ) E. A Motion Adopting RESOLUTION NO. 00-087, "Making an Appointment to the Land Conservation and Environment Committee." F. A Motion Adopting RESOLUTION NO. 00-088, "Opposing the Concept of Allowing Wine to be Sold For Off-Premise Consumption at any Outlet Other than the Municipal Liquor Store." G. A Motion Approving the Permanent Appointment of Patricia Fasching as Receptionist/Secretary. Motion passed 5/0. 4. MATTERS FROM THE FLOOR . There were none. 5. PARKS Chair Arnst gave a report on the August 5, 2000, Parks Commission meeting. She explained that, at her request, Director Nielsen had submitted a plan to administer the "SOCK User Fee." A notice would be sent out to Sports Organizations requiring them to submit their fee, with their rosters and proof of insurance. No sports organizations were in attendance at the meeting; the Park Commission approved the plan. Arnst went on to discuss the Smithtown Trail progress. Since the latest feedback received from residents was split SO/50 whether to proceed, staff will be evaluating where to go next. Two residents did show up for the Park meeting in support of the project and asked for time to generate interest within their neighborhood. Arnst then mentioned that a new RFP draft was being put together to send out the first of the year to potential . concessionaires for Freeman Park. 6. PLANNING Commissioner Woodruff reported on matters considered and actions taken at the September 5, 2000, Planning Commission Meeting (as detailed in the minutes of that meeting). The first matter considered was a conditiomll use permit and variance for South Tonka Baseball to build benches and dugouts; the second was a conditional use permit request for home occupation; the third, a conditional use permit for fill in excess of 1800 cubic yards; and finally, a conditional use permit and variance for Len Twetan's addition and deck exchange. As it was 7: 10 p.m., Mayor Love requested they move on to item #7C for discussion before the scheduled public hearing. Director Burton reviewed the Truth and Taxation hearing dates as submitted for approval. REGULAR CITY COUNCIL MEETING MINUTES - September 11, 2000 Page 3 of 5 7. GENERAL C. A Motion Adopting RESOLUTION NO. 00-089, "Setting the Date for the Truth and Taxation Hearing." Lizee moved, Zerby seconded, approving to adopt the date for the Truth and Taxation Hearing as presented. Motion passed 5/0. 6. A. 7:15 PUBLIC HEARING - VACATE DRAINAGE AND UTILITY EASEMENT Annlicant: Control House Investments Location: 23075 State Highway 7 . Mayor Love called the Public Hearing to order at 7: 15 p.m. to discuss a motion to adopt a resolution vacating a drainage and utility easement. Director Nielsen explained, based on an earlier passage of Ordinance 367, this property has been rezoned from R-2A to R-C. Prior to this, the property was legally combined into one parcel and no longer in need of the 20-foot drainage and utility easement running down the previous lot line between the two. It is recommended that the easement, not even currently being used, be vacated. Mayor Love closed the Public Hearing at 7:19 p.m. as there was no one present wishing to address this issue before the Council. Garfunkel moved, Stover seconded to Adopt a RESOLUTION NO. 00-090, "Vacating a Drainage and Utility Easement for Control House Investments, 23075 State Highway 7." Motion passed 6/0. 7. GENERAL A. Annual Report by Land Conservation and Environment Committee (LCEC) Representative Frederic Bruno . Commissioner Woodruff requested they return to this item upon the arrival of Commissioner Bruno. A report on this matter can be found after item #9A-1. B. Presentation of the Proposed 2001 Budget Director Burton presented the Proposed 2001 Budget. Burton pointed out that the 12% increase in the City's proposed tax levy to $2,208,574 should be offset by an increase in the tax base as well. Components making up this increase include a slight decrease in revenues, building permit revenues are expected to decrease, accompanied by a slight increase in our expenditures. Contributing factors to this growth include: increases for the Fire and Police Departments; a Long Term Disability Benefit Program for Employees; Computer Equipment upgrades, photocopier purchase; Planned increases in transfers to certain funds; and an LCEC budget request. REGULAR CITY COUNCIL MEETING MINUTES - September 11, 2000 Page 4 of5 Lizee moved, Zerby seconded to approve the RESOLUTION NO. 00-091, "Approving the Proposed 2001 Budget as presented." Motion passed 5/0. C. Addressed prior to the Public Hearing, item #6A. D. A Motion Directing the City Attorney to Work with the Minnehaha Creek Watershed District (MCWD) on a Funding Agreement for Acquisition of the Gideon Glen Property Director Nielsen reported that he and the Mayor presented to the MCWD the previous week. Nielsen complimented the Mayor on his eloquent presentation, after which, theMCWD agreed to contribute up to $200,000 towards the purchase of the City's Gideon Glen project. Nielsen explained that they are now looking for the Council to authorize and direct the City Attorney to work with the MCWD Attorney to prepare an Agreement of how that funding should take place. Mayor Love noted that although the MCWD Board of Managers unanimously approved a motion for funding, it was still unclear of how that would take place. After Commissioners Zerby and Lizee commended the Mayor and Nielsen for the exciting progress they had made, Mayor Love . cautioned and urged quick action on this initiative. Mayor Love noted that he understood a sign had recently gone up and that this property was actively for sale. With this in mind, it was the Mayors hope that this partnership with MCWD will facilitate other funding opportunities. Lizee motioned, seconded by Zerby, Directing the City Attorney to Work with the Minnehaha Creek Watershed District on a Funding Agreement for Acquisition of the Gideon Glen Property. Motion passed 5/0. Lizee inquired whether other grant possibilities existed. Mayor Love replied that, while acquiring the property is the first step, other resources would be tapped thereafter. Zerby pointed out the historic significance of the area, while Mayor Love noted the unique and natural canopy it possesses. 8. ENGINEERING/PUBLIC WORKS . Removed from the agenda this evening. 7. GENERAL A. LCEC From section #7 A, the Report from the Land Conservation and Environment Committee (LCEC). Commissioner Woodruff reviewed the numerous projects the LCEC is working on: first, the non- phosphorous lawn fertilizer ordinance; second, the compo sting position they have taken encouraging the public to utilize the bins; next, the open house which took place earlier this year with representatives from the DNR, master gardeners etc.; and finally, the Open Space plan which will require the LCEC hire a consultant to study and evaluate the undeveloped sites within Shorewood. Mayor Love then passed along the fact that the non-phosphorous lawn fertilizer . - . . REGULAR CITY COUNCIL MEETING MINUTES - September 11, 2000 Page 5 of5 question was discussed at his meeting with the MCWD. hI attendance at that meeting was Jeff Lee, of the Minneapolis Park Board, who had just returned from a meeting that day with the Minnesota Department of Agriculture, who are going to be sponsoring a legislative initiative to promote a metro ban on phosphorous fertilizer sales. Commissioner Bruno arrived at 7:32 p.m. and reiterated the need for the LCEC to hire a consultant to head the Open Space Study. Bruno stated that although many talented individuals make up the LCEC and have there own specialized areas, they recognize the need for assistance with the daunting Open Space project. With that, Mayor Love relayed to Bruno that he had been approved this evening to be the new liaison to the LCEC. Lizee moved, Stover seconded the Approval of the report provided by the LCEC. Motion passed 5/0. 9. REPORTS A. Administrator & Staff 1. Gideon Glen Planning Commissioner Woodruff reiterated the Commission's desire to have the property remain naturaL She relayed that there may be a greater probability of getting additional grants due to this newfound partnership and commitment between the City and MCWD. Nielsen reported that they will be in contact with the owner and begin negotiations for the purchase of that site. Mayor Love questioned whether that would require a motion from the Council to approve the Attorney, staff or Councilmember to begin preliminary discussion with the owner. Zerby moved, Stover seconded, authorizing the Mayor, City Attorney and City Administrator to act on the City's behalf to further negotiations with the owner of that property. Motion passed 5/0. 2. Skate Park Nielsen reported that a donation of $250 was received today from the proceeds of the booth set up at Excelsior's Apple Days Festival last weekend. Mayor Love, who spent time in the booth, commented how impressed he was with the young people who worked and visited the booth. He explained how many of the youth put on demonstrations, while still others made donations. He felt their presence and representation was wonderfuL Thanks to Leopald's, who donated the booth space, they were able to keep all the proceeds from the fundraiser. 3. Eddy Station REGULAR CITY COUNCIL MEETING MINUTES - September 11, 2000 Page 6 of5 Engineer Brown reported that electrical contractors are beginning some of the base electrical work. Then once the concrete slab is in place they will wait for the arrival of the block. \ . 4. Status Report of Legal Cases and Estimates for Legal Work Nielsen reported that this item will be moved to the next meeting. The status report and estimates for legal work are still under investigation. B. Mayor & City Council Mayor Love, having already reported on the Gideon Glen development, had no further issues to discuss. 10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS Zerby moved, Lizee seconded, adjourning the Regular City Council Meeting of September 11,2000, to Executive Session, subject to the approval of claims at 7:47 p.m. Motion passed . 5/0. RESPECTFULLY SUBMITTED. Kristi Anderson Recording Secretary Woody Love, Mayor . Bradley J. Nielsen, Acting City Administrator CITY OF SHOREWOOD CITY COUNCIL EXECUTIVE SESSION MONDAY, SEPTEMBER 11, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 8:30 P.M. or immediately following regular meeting MINUTES 1. CONVENE EXECUTIVE SESSION MEETING DRAFT Mayor Love called the meeting to order at 8:03 P.M. A. Roll Call Present: Mayor Love, Councilmembers Garfunkel, Lizee, Stover and Zerby; Attorney Keane; Planning Director Nielsen; and Engineer Brown. . Absent: None B. Review Agenda 2. DISCUSSION ABOUT VINE HILL TRAIL CONDEMNATION Attorney Keane provided an update related to the Vine Hill Trail litigation. A Federal Judge will meet with the multiple parties on September 21, 2000. The Vine Hill Road right of way acquisition will likely be on hold until mid winter or possibly next spring. 3. ADJOURN Lizee moved, Zerby seconded, adjourning the Executive Session at 8:22 P.M. Motion . passed 6/0. RESPECTFULLY SUBMITTED Kristi Anderson, Recording Secretary Woody Love, Mayor Bradley J. Nielsen, Acting City Administrator JP c18 . . ., .- Hennepin Parks Park and Trail Operations ., IE I."J~ Ie"' , . ]:::'I..'! . , '::.:v,-.--,------.. ...."_,:.""'".....,"""'....,........."..."'......,,......""'...'\""'~'''_.J>V<_...,,. Memorandum TO: Regional LRT Trail Corridor Advisory Committee Members FROM: Doug Berens, Acting Director Park and Trail Operations DATE: September 7, 2000 SUBJ: 2000-2001 Winter Trail Activities Permit Enclosed is a copy of the 2000-2001 Permit for winter use along segments of the Regional LRT Trail Corridor adjacent to your community. Permitted activities are determined by individual communities, contingent upon approval from the Hennepin Parks Board of Commissioners. Please note that permit requests should be submitted to Ann Bassett, Administrative Assistant, by October 15, and include verification of formal City Council action approving the proposed activities (a copy of appropriate meeting minutes) and a Certificate of Insurance, naming Hennepin Parks as an additional named insured. Please contact your insurance carner to provide us with an updated copy. Please include proposed rules and regulations for winter use, as well. IF YOUR COMMUNITY DOES NOT PLAN TO AUTHORIZE ANY WINTER TRAIL ACTIVITIES, PLEASE SO INDICATE (NONE) IN THE BOX AT THE TOP OF THE . PERMIT AND RETURN THIS FORM TO ME, SO THAT THE TRAIL CAN BE SIGNED AS CLOSED, BY ORDER OF YOUR CITY COUNCIL. Thank you very much. c: Doug Bryant, Superintendent City Mayors ohl/lrt/2000-2001 winter trail use permit rr.:JI~>'1 1:= .,\\. -:-::1 il . 'i I IU' \ I } -".I H:\WP\LR1\2000-2001 winter trail use permit and letter. doc ff3A HENNEPIN PARKS REGIONAL TRAIL SYSTEM LRT REGIONAL TRAIL CORRIDOR 2000-2001 WINTER USE PERMIT Name of City ShorevlOod City Hall Phone 952-474-3236 Contact Person Bradley J. Nielsen Phone 952-474-3236 Authorized 2000-2001 Winter Activities hiking, biking, snO\\7 shoeing, cross count.t-yi skiing, pet walking and horseback riding Authorization is hereby requested from the Hennepin Parks Board of Commissioners to use portions of the LRT Regional Trail Corridor for winter use activities between November 15 and March 31 as determined by each municipality within guidelines set forth herein on property located within individual City boundaries. It is understood and agreed that approval from the Hennepin Parks Board of Commissioners is contingent upon the following conditions: . · The City will provide the Park District with a Certificate of Insurance, naming Hennepin Parks as an additional named insured. Such certificate shall provide at least $1,000,000 aggregate or combined single limit of general liability coverage for the requested winter use activities. . The City agrees to maintain the trail, including, but not limited to, any plowing, sweeping, sanding, packing, trash pick-up, and sign replacement, between November IS-March 31 pursuant to guidelines established by the Park District. The City further agrees to immediately address all safety issues on or adjacent to trails. · The City will provide signage at locations approved by the Park District notifying the public of authorized winter activities within its gty limits; activities may include hiking, biking, snowmobiling, cross-country skiing, snowshoeing, or pet walking. Winter use signs must_ be_ installed by the City at designated locations prior to November 15 and removed by the City no later than April 15. These signs are totally the responsibility of each municipality. . The City agrees to enforce rules and regulations established by the municipality as part of its request for a Winter . Use Permit. . The City agrees to repair all trail surface damage that occurs asa result of winter trail activities and/or maintenance, including, but not limited to, grading or adding aggregate pursuant to guidelines established by the Park District. . The City agrees that winter trail use will be available to all persons, regardless of residence. Each City is required to submit its annual permit requests, including proposed rules and regulations, by October 15, after which the Park District may take up to 45 business days to process. Each permit request must be submitted as a result of formal City Council action, with accompanying verification, agreeing to the terms and conditions outlined by the Park District's Winter Use Permit It should be further understood that no winter activity will be allowed on segments of the LRT Regional Trail Corridor where municipalities do not request and receive permits. The Park District reserves the right to terminate a permit at any time, if the conditions set forth herein are not followed. Signed: Date: Tffie: Acting City Administrator (Authorized Representative of the City) oh1/lrt1winter permits.memo & use permit . '. C! Scott M. Olson 6125 Ridge Road Shorewood, Minnesota 55331 Home Phone (612) 470- 5127 ,,::\ ~~i2T\n 17 fE: ~...:. , Oll!:- \I.plc II \'v. 1c;1 \ \ ",,', "".. ., "'.I.,VI I ! , ; .....,1' II ~ " I: ~I ,It ' , h ~~. L' ,~,,l,f} I~' I qv .....----::::::.. September 9, 2000 City of Shorewood To whom it may concern: Subject: Request for variance extension I am requesting a one year extension of time for the variances granted on October 11, 1999 for the following reasons: Due to the steep slope of the lot, designing the foundation for this home has proven to be more time consuming than anticipated, in my efforts to build a home with the least impact on the environment the foundation has been redesigned several times to better conform with the natural contours of the slope and to reduce the amount of imported fill required. This has caused a delay in submitting my building permit application and the original anticipated start date. Now as the snow season approaches I am reluctant to start construction at this time on an already narrow road with limited parking. Thank you for your consideration. Sincerely, ~&-- Scott M. Olson JJ: 38 \. . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.ci.shorewood.mn.us .cityhall@ci.shorewood.mn.us MEMORANDUM Date: September 20, 2000 . From: Honorable Mayor and City Council Members ~ Bonnie Burton, Finance Director/Treasurer ~ To: Re: Auditing Services Contract The city auditors, Abdo, Abdo, Eick and Meyers, LLP, have submitted their engagement contract for services for this year. Their proposed fee for these services will not exceed $10,800. Actio" Requested A motion by the council is requested to approve the agreement with Abdo, Abdo, Eick and Meyer for auditing services for the year ending December 31, 2000. Approval requires a simple majority vote by the council. . #5L ,. ~., PRINTED ON RECYCLED PAPER \. September 18,2000 7241 Ohms Lane Suite 200 Minneapolis, MN 55439 Honorable Mayor and City Council City of Shorewood Shorewood, Minnesota . We are pleased to confirm our understanding of the services we are to provide the City of Shorewood for the year ended December 31,2000. We will audit the general purpose financial statements of the City of Shorewood as of and for the year ended December 31, 2000. Audit Objectives The objective of our audit is the expression of an opinion as to whether your general purpose financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. Our audit will be conducted in accordance with generally accepted auditing standards and the standards for fmancial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the City of Shorewood and other procedures we consider necessary to enable us to express such an opinion. If our opinion on the general purpose financial statements is other than unqualified, we will fully discuss the reasons with you i~ advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or to issue a report as a result of this engagement. . We will also provide reports (that do not include opinions) on internal control related to the financial statements and compliance with laws, regulations, and the provisions or grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. Management Responsibilities Management is responsible for establishing and maintaining internal control and for compliance with laws, regulations, contracts, and agreements. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of the controls. The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorizations and recorded properly to permit the preparation of general purpose fmancial statements in accordance with generally accepted accounting principles. Management is responsible for making all financial records and related information available to us. We understand that you will provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. That responsibility includes the establishment and maintenance of adequate records and effective internal control over financial reporting, the selection and application of accounting principles, and the safeguarding of assets. 612.835.9090 . Fax 612.835.3261 " City of Shorewood September 18,2000 Page Two ..' Audit Procedures-General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether caused by error or fraud. Because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that a material misstatement may exist and not be detected by us. In addition, an audit is not designed to detect errors, fraud, or other illegal acts that are immaterial to the general purpose financial statements. However, we will inform you of any material errors and any fraud that comes to our attention. We will also inform you of any other illegal acts that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. . Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the financial statements and related matters. Identifying and ensuring that the City complies with laws, regulations, contracts, and agreements is the responsibility of management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Audit Procedures-Internal Controls In planning and performing our audit, we will consider the internal control sufficient to plan the audit in order to determine the nature, timing, and extent of our auditing procedures for the purpose of expressing our opinion on the City's general purpose financial statements. . We will obtain an understanding of the design of the relevant controls and whether they have been placed in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the general purpose financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the general purpose fmancial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed. An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform the governing body or audit committee of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. ., City of Shorewood September 18, 2000 Page Three "" Audit Administration, Fees, and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any invoices selected by us for testing. The workpapers for this engagement are the property of Abdo, Eick & Meyers, LLP and constitute confidential information. . Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, typing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $10,800. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Government Auditing Standards require that we provide you with a copy of our most recent quality control review report. Our 1998 peer review report accompanies this letter. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, ABDO, EICK & MEYERS, LLP · lk-1BE;:U Steven R. McDonald, CPA RESPONSE: This letter correctly sets forth the understanding of the City of Shorewood. Signature: Title: Date: .... .EiKIIl'"SrnILLING LTD. CONSULTANTS AND CERTIFIED PUBLIC ACCOUNTANTS i' .; Dean R Ager, CPA Thomas t. Sykes, CPA Michael S. Altman, CPA William J. Gravelle, CPA Deborah J. Medlin, CPA Darli~ R ~noir. CP.-\ January 14, 1999 To the Partners Abdo, Abd~, Eick & Meyers, LLP We have reviewed the system of quality control for the accounting and aUditing practic~ of Abdo, Abdo, Eick & Meyers, LLP (the firm) in effect for the year ended, April 30, 1998.. OUf review'was conducted in conformity with standards established by the Peer Review Board 6f the American Institute of Certified Public Accountants (AICPA)~ We tested compliance . with the firm's system of 'quality control to th.e extent we considered appropriate. .These tests included a review of selected accounting and auditing engagements. . '... In performing our review, we have gi~en consideration to the quality control standards for . an accounting and aud.iting practice issued by the A'ICPA. TJ:lose standards indicate that a firm's quality control policies and procedures should be appropriately comprehensive and suitably designed in relation to the firm's size, organizational structure, operating policies and the nature of its practice. They state that variance in an individual's performance and understanding of professional requirements or the firm's quality control policies and procedures can affect the degree of compliance with a firm's prescribed quality control, policies and procedures and, therefore, the effectiveness of the system. .. In our opinion, the system of quality control for the accounting and auditing practice of Abdo, Abdo, Eick & Meyers, LLP in effect for the year ended April 30, 1998, has been designed in accordance with the quality control standards for an accounting and auditing practice established by the AICPA and was b'eing complied with for the year then ended to provide the firm with reasonable assurance of conforming with professional standards in the conduct of that practice. ~~ ~~ 'jj:J '- 600 :-Jamest Center' 230 \'vest Superior Street. Duluth, M~ jj802-19j3 . Phone 218.i2Hi05 . Fax 218.i22-8589 80i Cloquet Avenue' Cloquet. M~ Sji20.16i7 . Phone 218.8i9.1503 . Fax 218.8i9.6240 ",,,",,./til.,l1r..,m "~ . . . CITY of ORONO Street Address: 2750 Kelley Parkway Orono, MN 55356 Municipal Omces Mailing Address: P.O. Box 66 Crystal Bay, MN 55323-0066 September 15,2000 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Excelsior, MN 55331-8927 'M."".~ '.~l.~,:';"~;~'f~~~-i~'~~" i_ I' ..'," !,-' If'\\" '-_:! ! \1 '\\ ., \lJj\ .,', I._----- ; -- ~ Honorable Mayor and City Council: The City of Orono does hereby submit a proposed contract for the provision of animal control services to the City of Shorewood for the period January 1, 2001 to December 31, 2001. The annual fee for 2001 will be $17,775.00. This is a 3.75% increase over the year 2000 amount. The City of Orono and the Orono Police Department are committed to providing the highest quality animal control services, and the highest level of responsiveness to Shorewood's animal control service needs. 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I-< o.S 0 m S~rJi'g~ o~~o~ = o::s..o...... o ...... 0"' f:i' ~ ......'O~dO '0 QJ s:l > g:g]~~ ~QJm.c=:.E QJ..s::oE-4:> I-< ~...... .;> .8 I-< .e- ZO .S QJ .~ A mO OQJ f;b~ !E P::: ~ 000_ ro p., ..... C p., >. ro Otl:lO.o~ ZG)......QJ>. O>m~- ro QJ..... QJ ~..s::~ P..~ O;=l~8~ ....r ~ QJ 8: 13 o -:S <<I 13 1a 0 '0 ..... p.,Z ~ S QJ ~~"2~~ ~ 0 8. "0 ..:: i- QJ ~ ~:-'.~ I-< cl I-< rJi' ~ o O-...-j I-< ...... aiCOQJO g ~ ..g .8 ~ 8: '.j:l p- 0 goo ..... ~ Z '0 - ...... 'OP::: QJom ~OO~~] ~ ~ ~O .S' 0 ~ 1-4 00 ..... 0 0 ~ 1.0 i .. . . ANIMAL CONTROL CONTRACT Continued An "emergency call-out" is defined as a specific request for animal control service during times that an officer is not on duty. If an Orono A.nin1al Control Officer is on duty, even though not patrolling in SHOREWOOD, said officer will respond. If deemed appropriate by the Orono officer on call, a situation may be dealt with over the phone. ORONO agrees to coordinate services with the Paws, Claws, and Hooves, 10500 Great Plains ~J' Boulevard, Chaska, MN, 55318, which will serve as the impound facility, as long as this arrangement is agreeable with Paws, Claws and Hooves. SHOREWOOD agrees to be billed directly by Paws, Claws and Hooves, and to pay for impound, boarding, euthanasia, disposal, or any other veterinary fee as charged by the impound facility. When requested, the Animal Control Officer will review these bills to determine if the charges appear proper. .7.' ORONO shall furnish monthly reports to SHOREWOOD reflecting the charges for animal control services, which each city agrees to pay ORONO within 30 days of being billed. 8.. When an animal is impounded pursuant to this animal control contract, said animal shall be held in accordance with Minnesota Statute 35.71. In the event that an impounded animal is unclaimed, the animal becomes the sole responsibility of Paws, Claws and Hooves to be placed or disposed of at their discretion. 9. ORONO shall maintain reports on Orono forms, or utilize specific forms as requested by SHOREWOOD. A monthly report of activity shall be provided to SHOREWOOD. 10. The City of ORONO will indemnify and hold harmless SHOREWOOD for claims, suits, actions, damages and loss arising out of the negligence or misconduct of the City of ORONO in conjunction with this agreement. 11. SHOREWOOD agrees to pay ORONO for services in the performance of this contract, pursuant to Paragraph 15 of this contract, as follows: A) Annual Fee for patrol and emergency pick-ups............... .$17,775.00 B) Price per deceased animal disposed of by the City of ORONO. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$50.00 C) It is agreed that if the designated boarding facility or euthanasia/disposal service is unavailable, SHOREWOOD shall authorize ORONO to obtain these services elsewhere, and SHOREWOOD shall pay ORONO the rates of the alternative facility. 2 j .. ANIMAL CONTROL CONTRACT Continued 12. SHOREWOOD shall pay any veterinary bill incurred for unclaimed animals impounded from SHOREWOOD. Owners claiming their animals shall be charged the veterinary bill in its entirety, including impound fees. 13. All payments shall be made by SHOREWOOD upon receipt of monthly statements from ORONO within 30 days. 14. Because this is ajoint effort involving the cities of SHORE WOOD, EXCELSIOR, TONKA BA Y, and ORONO, it is agreed upon that any modifications to, or withdrawals from this contract shall require the written authority of each party. SHOREWOOD agrees that in the event that one or more parties seek such change, including withdrawing from the contract, said party (or parties) shall remain obligated to pay their agreed upon annual fee in monthly installments, unless otherwise agreed to by all parties pursuant to this Paragraph, for the remainder of the year. . 15. SHOREWOOD further agrees that the fee reflected in this contract is in effect only for the calendar year 2001. 16. Under no circumstances shall ORONO be obligated to respond to any request for assistance, or to patrol when, in the sole discretion of the Orono Police Chief or his duly authorized agent, anyone of the following conditions exist: (1) when necessary personnel and/or equipment are engaged elsewhere, (2) when road or weather conditions constitute a hazard, (3) when providing assistance would expose any person to unreasonable risks. 17. The time and manner in which service is rendered, the standard of performance and the control of personnel employed to render such service shall be determined by ORONO. ORONO reserves the right to alter scheduling should conflicts arise (Le. CSO schooling, illness, vacation, etc.). . For the City of Shorewood: For the City of Orono: Woody Love, Mayor Gabriel Jabbour, Mayor City Administrator Ronald J. Moorse, City Administrator Animal Ol.shw.wpd ~ i . . CITY OF SHOREWOOD PLANNING COMMISSION MEETING 1.:UESDAY, AUGUST 15, 2000 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER DRAFT Chair Bailey called the meeting to order at 7:00 P.M. ROLL CALL Present: Chair Bailey; Commissioners Boehm, Callies, Turgeon, and Woodruff; Council Liaison Lizee Engineer Brown; and Planning Director Nielsen; Absent: Commissioners Anderson and Rosenberger (Arrival at 7:02 P.M.) APPROVAL OF MINUTES Turgeon moved, Boehm seconded, approving the August 1, 2000, Planning Commission Minutes as amended on Page 3, Paragraph 9, Sentence 3, change "...understanding the hardship situation for a family room" to read "...understanding the hardship situation for a Jront porchlbalcony." Motion passed 5/0. STUDY SESSION Director Nielsen explained his request to the Commission to move Items Two and Three to the top of the Agenda in an effort to allow Engineer Brown to depart in a timely manner. 1. SENIOR HOUSING SITE STUDY (This item was moved to No.3 for discussion.) 1. RIGHT-OF-WAY REGULATIONS Engineer Brown provided historical knowledge regarding right-of-way ordinances and issues. He explained a landmark case in which the outcome allowed municipalities to regulate right-of- way and public utilities. Commissioner Rosenberger arrived at 7:02 P.M. This case helped to establish a model for a right-of-way ordinance adopted by the League of Minnesota Cities, the City Engineers Association, and the Public Utilities Commission, which Engineer Brown shared with the Commission. '. Planning Commission Meeting Minutes August 15, 2000 Page 2 of 3 Engineer Brown then reviewed the document with the Commission. Of particular interest to the C:;ommission, was the area of undergrounding of utilities. It was noted there are three areas where undergrounding can be requested. These are: when a public works improvement project takes place, when new development occurs, and finally, in retirement of existing facilities. Engineer Brown also noted this document seemed to be very defensible in a court of law, as well as rapidly becoming an industry standard. Engineer Brown also discussed potential for backfeeding the electrical system when a generator is wired into the system improperly. Chair Bailey suggested it might be prudent to consider this information as two potential ordinances treating the retirement of facilities as a separate issue since it appeared to be more controversial. . Callies moved, Rosenberger seconded, having Staff prepare a Right-of-Way Ordinance for review by the City Attorney and Communications Consultant to include provisions of direct boring, undergrounding of facilities as it related to new development and reconstruction, and modifications to the rate schedule. Motion passed 6/0. 2. ORGANIZED GARBAGE COLLECTION Director Nielsen explained there is concern for damage being done to streets during organized garbage collection. Currently, the City holds thirteen licenses for garbage collectors, but there are only three vendors. Many of the licenses are established under a variety of company names, but owned by a single vendor. Director Nielsen presented a realm of options for discussion on how to handle this matter. The Commission also discussed a number of areas of concern, such as repair costs for streets, health and welfare issues, noise and. air pollution issues, as well as aesthetic value in having organized . garbage collection. Discussion then ensued regarding the need and purpose for a survey related to this matter and the need for feedback from City residents. Woodruff moved, Turgeon seconded, directing Staff to prepare a newsletter article describing potential changes in refuse hauling. Motion passed 5/0/1, with Rosenberger abstaining due to potential conflict of interest. 3. SENIOR HOUSING SITE STUDY Director Nielsen provided background regarding the need for a study of this nature. The Commission discussed criteria for evaluation of sites and the consensus of the Commission was to utilize existing criteria from the previous Senior Housing Site Study of 1995. , l. . ,.:,~ . . Planning Commission Meeting Minutes August 15, 2000 Page 2 of 3 Rosenberger moved, Turgeon seconded, Directing Staff to prepare an inventory of sites using existing criteria for potential building lots for Senior Housing. Motion passed 6/0. 4. REVIEW WORK PROGRAM FOR 2000 Director Nielsen complimented the Commission on the amount of priorities which had already been completed this year. The Commission planned to discuss the remainder of tasks at the upcoming meetings through year end. 5. MATTERS FROM THE FLOOR There were no matters from the floor this evening. 6. DRAFT NEXT MEETING AGENDA The next meeting of the Planning Commission will be September 5, 2000, and will include three items. Commissioner Woodruff is slated to be Council Liaison for the month of September, 2000. 7. REPORTS Commissioner Boehm reported on matters considered and actions taken at the August 14, 2000, Regular City Council Meeting (as detailed in the minutes of that meeting). 8. ADJOURNMENT Callies moved, Boehm seconded, adjourning the meeting at 9:35 P.M. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary \~ . . CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, 5 SEPTEMBER, 2000 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER DRAFT Chair Bailey called the meeting to order at 7:02 P.M. A. Roll Call Present: Chair Bailey, Commissioners Callies, Anderson, Boehm, Woodruff and Turgeon; Planning Director Brad Nielsen Late arrival: Council Liaison Lizee Absent: Commissioner Rosenberger B. Review Agenda Planning Director Nielsen requested the Commission amend the agenda as follows. Nielsen asked to include a discussion of the setback variance for Len Tweton, 26300 Smith town Road, which had been tabled at the previous meeting. New information had arrived and Nielsen requested this topic be added to the agenda as Number 4. With no objection, Bailey did so. APPROVAL OF MINUTES Callies moved, Woodruff seconded to approve the minutes as submitted. Anderson abstained. Motion passed 5/0/1. 1. 7:00 P.M. PUBLIC HEARING - CONDITIONAL USE PERMIT AND VARIANCE Applicant: Location: South Tonka Baseball Freeman Park (Babe Ruth Field) Chair Bailey reviewed procedures utilized in a public hearing. Director Nielsen gave a brief overview of South Tonka Baseball's request for a variance and conditional use permit on Freeman Park Field #2 to build dugout structures. These structures already exist on field #3 and the proposed dugouts would be built along the 1 st and 3rd baselines of field #2. Nielsen went on to explain that conditional use permits are required for structures that are built within the parks. Since these small tin and wood lean-to dugouts qualify as structures they require the permit. Second, City ordinance PLANNING COMMISSION MINUTES SEPTEMBER 5,2000 - PAGE 2 ~I requires park property buildings have a side yard setback twice those of regular zoning - R1 C Zoning District requires a 10 foot side yard setback, thus, the field should provide a 20 foot side yard setback. Nielsen cited several peculiarities to this field. First, the site itself has an odd configuration. The city has even looked into the possibility of rotating the field, which was eventually thrown out due to the proximity to the senior housing development. Second, the dugouts themselves are merely small lean-to metal and post structures which should not obscure neighbors views. Nielsen then invited South Tonka Baseball to speak. Brian Tische, 6240 Cypress Drive, Excelsior, President of South Tonka Baseball, explained that approximately one year ago they received approval from the City Council to build dugouts as part of a plan they had at Freeman Park. They have made several improvements to fields #1 and #2 and now have the funds available to build dugouts on t ~ #2. First, they considered building dugouts similar to those on field #3, however, these would obscure spectators views. They have now proposed putting up a wooden structure with an insulated tin roof The back and sides would be open with a removable mesh backing. The third base side of field #2 is where they need approval since it currently lies . 10- on the property line. Chair Bailey opened the Public Hearing at 7:25 P.M. Jan Caugan, 26050 Shorewood Oaks Drive, expressed concern over the trespassing that occurs on their property. Backing up to the field, she is totally against this structure being built outside the fence against their property line. Director Nielsen assured the woman that the dugout would only be inside the fence line. The fence itself becomes the back wall. Mrs.Caugan then had no objection once she understood where the dugout was to be built. Chair Bailey closed the Public Hearing at 7:30 P.M.with no others wishing to address the Issue. Callies questioned whether other variances existed and if the field could be rotated. She wondered what was between the park and senior housing development. . Nielsen explained that even after the road changes to a footpath, the size of the field still would not change much. Access of emergency vehicles will still be necessary. More discussion ensued on the possibility of rotating the field. Boehm asked what the need or "hardship" for the dugout was. Tische identified safety factors such as fly balls; the ability to keep people out of the team's way and the need to protect the children from the elements. '\ PLANNING COMMISSION MINUTES SEPTEMBER 5, 2000 - PAGE 3 Turgeon contended that this field has always been an issue and the more you add to it the harder it will be to change. She questioned why the park system could not be worked differently~ either by rotating or moving the field. Perhaps, if asked, the Park Commission could identify a long-range parks and fields plan. Tische reiterated that the Park Commission and City Council had approved these plans two years earlier and that South Tonka Baseball merely needed the Planning Commission's approval on the structure and the variance needed to build the dugouts. Nielsen relayed to the Commission that when the City Council and Park Commission approved this improvementthey did not realize that a variance was needed but were fine with the structure falling within the property line. Council Liaison Lizee arrived at 7:38 P.M. . Anderson moved to approve the conditional use permit and variance, Boehm seconded. Motion failed 1/6 with all dissenting but Boehm. Anderson amended that we approve the conditional use permit for the other three dugouts. Boehm seconded, motion passed 5/1, with Woodruff dissenting. 2. 7:15 P.M. PUBLIC HEARING - CONDITIONAL USE PERMIT FOR SPECIAL HOME OCCUPATION. Applicant: Location: Michael and Cynthia Marr 6015 Chaska Road . Director Nielsen identified the two types of conditional use permits for home occupation - limited and special. Based on the possibility of more than one client at any given time frequenting the dog grooming business of Cynthia Marr the Special Home Occupation permit is required. With this in mind, Nielsen went on to share three letters sent in by the Marrs neighbors in support of their home business. A business they have run in their home for approximately 18 years without any complaints, and one that complies with all city and state regulations. Marr came to the city herself to ask for this permit after noticing recent ordinance changes. Nielsen recommended approval of the conditional use permit. Cynthia Marr, 6015 Chaska Road, shared her philosophy with the Commission. A philosophy in which she schedules customers consecutively to avoid conflicts with one another and limits her business to about 4 dogs per day. The Commission urged her to identify her base hours of operation. She replied that she could limit the hours easily to between 7 A.M. and 9 P.M. PLANNING COMMISSION MINUTES SEPTEMBER 5,2000 - PAGE 4 I Chair Bailey opened and closed the Public Hearing at 7:45 P.M as there was no one present to address the issue before the Planning Commission. Callies moved, Anderson seconded approving the conditional special use permit. Anderson amended the motion to include hours of operation from 7A.M. to 9 P.M. Motion passed 6/0. 3. 7:30 P.M. PUBLIC HEARING - CONDITIONAL USE PERMIT FOR FILL IN EXCESS OF 100 CUBIC YARDS. Applicant: Location: David Sauer 5965 Galpin Lake Road Nielsen explained that Mr. Sauer wants to build a new driveway to accompany his home. The home will be situated in the middle of his property due to an existing sanitary sewer easement on the property and be built next year. To do this, Sauer will need to fill . approximately 1800 cubic yards in the southwest corner of his lot. Based on Engineer Browns report, Nielsen explained that the change in elevation on this property is about 30 feet and the section to be filled is approximately 60 x 150 feet and may run as deep as 8 feet in parts. The zoning aspect of this indicates that the house does comply with the RIC and shore land zoning district ordinances. The amount of the impervious surface proposed is under the 25% maximum - about 16%. The driveway grade shows a 10% grade with a 2% landing spot at the top. As far as the grading, drainage, and erosion control, Nielsen shared the erosion control plan along the north and south sides of the property. He went on to clarify, that again, the side slopes do not exceed the 3 to 1 ratio of disturbed slopes. The issues of landscaping and tree preservation will be addressed by removing mostly just brush and preserving/avoiding existing trees either by building a retaining wall or filling only . up near them. Based on these things, Nielsen recommended the conditional use permit be granted, however, staff does suggest the driveway not be surfaced until the building permit is applied for. Chair Bailey asked Mr. Sauer if he would like to add anything. He declined. Chair Bailey opened the Public Hearing for comment at 7:55 P.M. Steve Williams, 5985 Galpin Lake Road, felt the fill project should be approved, however, he was concerned over what his sloped side view w~uld be. , PLANNING COMMISSION MINUTES SEPTEMBER 5, 2000 - PAGE 5 Sauer replied that his plan involved as little grass ground cover as possible, and included mostly naturalized areas. Chair Bailey closed the Public Hearing at 8: 10 P.M. Chair Bailey and the Commissioners shared concerns over drainage, the type of fill to be used and the amount of truck traffic it will generate. Nielsen reiterated the figures for erosion control, and that they do comply, and encouraged approval of the permit. . Anderson moved to approve the request as submitted by staff on the condition that the type of fill be approved by the City Engineer with the accompanying erosion control plan. Boehm seconded. Anderson added that the city reserve the right to review the hours of operation if complaints from neighbors ensue during the fill process. Boehm seconded, motion passed 6/0. 4. CONDITIONAL USE PERMIT AND VARIANCE FOR DECK ADDITION Applicant: Location: Len Tweton 26300 Smith town Road Nielsen reviewed the status of the existing house, as it stands it does not conform to current setback requirements, however, that is not the area of the house being considered for the addition. . Since the last meeting, Council has approved the family room and garage addition on the back. Also, a title opinion has surfaced regarding the 33-foot space between Mr. Tweton's property and the corner. As it stands now, this right of way area, is owned by the estate of the original 1915 owners. If this is true, and verified by the city attorney, Mr. Tweton's lot is no longer a corner lot. It is, instead, an interior lot only requiring a setback of 10 feet, not 50. Mr. Tweton then offered the opportunity of trading the nonconforming side deck for the new smaller front porch in order to restore the character of the house. From his research, Mr. Tweton identified the Mann family as the original 1915 owners. Turgeon and others saw no problem with the swap. Callies motioned to approve the variance for the front deck and balcony on the condition they remove the nonconforming side deck. Turgeon seconded, motion passed 6/0. PLANNING COMMISSION MINUTES SEPTEMBER 5,2000 - PAGE 6 I 5. MATTERS FROM THE FLOOR There were none. 6. DRAFT NEXT MEETING AGENDA There will be a Study Session with the Council on the 19th of September at 6:30 P.M. to discuss ordinance amendments and other issues. Lizee suggested they address historical use concerns and variances based on the type of properties we saw this evening. Bailey saw the need to cover accessory space; historical and nonconforming properties; and getting input from the Council over the ongoing site study for senior housing. It was agreed that it may be useful to get a sense of how far they want to take the site study. 7. REPORTS . Boehm reported on the past Council Meeting in which the rezoning on the office building and resolution for Manitou Woods took place. There was also a lengthy discussion over expanding patrol for Lake Minnetonka. A request for more data followed. Nielsen reported on the status of the intersection. The indication Council received from the two liquor committees was that Tonka Bay wants to stay in the liquor store business with Shorewood. Tonka Bay also wants to go ahead with plans for the intersection but want an appraisal of the property and an audit of the operation performed first. Woodruff had no report from LCEC. Their new Council liaison will be Mayor Love. Woodruff will be the Council Liaison for the next Regular City Council Meeting. 8. ADJOURNMENT . Anderson moved, Callies seconded to adjourn. Motion passed 6/0. The meeting adjourned at 8:54 P.M. RESPECTFULLY SUBMITTED, Kristi B. Anderson RECORDING SECRETARY , CITY OF _ SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Planning Commission . FROM: Brad Nielsen DATE: 1 September 2000 RE: South Tonka Baseball - CUP and Setback Variance FILE NO.: 405 (00.05) Enclosed are the background exhibits for a request by South TonkaBaseball to construct dugouts for Fields 1 and 2 at Freeman Park. Although the request is basically quite simple, one of the dugouts (see location "A" on Exhibit B) requires a setback variance. Since the ball field fence is located right on the property line, the dugollt can not comply with the 20-foot setback requirement. , . A detailed analysis of this request will be available at Tuesday night's meeting. Since we are closed on Monday, you may try me at home (763-566-8355) Monday afternoon or evening if you have questions. - Cc: Chris Lizee n t.J PRINTED ON RECYCLED PAPER tfr :::> ~~ J-~ l:v 7 -\ ~- v~.-- ~ ~ // ~ / ~ 4/: I ~ ij --I \ 17-f v~ :/1 f\ / ~SI~u,JT01V~ - >M O'IJ~ ~ WAY MANN LA - ~~ ~ ~l!I!I~mii~I!~ ~ . · · !llilmi~~~mll 0 - ( ~ il~ltx f~il~~il!lI~~~ j ~ ~.--O R i:... N D D D ~ _ill~~ . · Jim~iliilllli\m ~ \\ ,:::::::::::~~~~ eld n o. 2 :,:::::",,:::,:,:::::: ~Dl '~A" l-W 1 :~. ~ t~liim~!111I _ !!I!~!li~!!ii!l- r 1 Q I~ o J LU -- -----~ LLJ - - - I I-- . ,I. ,I. ~ ~~ 0::: o en SP~ fir -, )0 o 500 Feet ~ N Exhibit A SITE LOCATION South Tonka Baseball CUP/Setback Variance t. ,.., t ~. ~ - II - :t- ,; r ..r. o . . ~ ~ ~ - >. ~ ~ .. .- )( ~ Ci r -=\ \) ":I W ~ ~ , li !1 --- ~. ~ ~-I,__.J ~ ~ ~ ~ . ... .M-.. \. .\ \" \~{.l- ,~ 1 ~., I r\ >>~ Ii ~ ~,~ ~ ~ ~ 2: ... 'I \I )> ::1 .~ ., ,.. !~ -.1 ~,\ ~ .... F\~ (c\ 3:; ~ ~. .,~ j1r ~ ~ ) ~ " -', ", " , , "- ?(~l J :H: z .. 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I ,--=- . .1 I. ! .~~t_:'~~--",_ 'tf~~:.'IiY)~ !.~= -4. __ --. ____ -.,; I I ,.. :;-- '-'- _1. I . ". ..........-.-,-.. .-... - ....- - '1-' '-1' , -1:.:.;.... , -r , - ..-- --... - .-....,-- , : i . I " --- '-.-"- : '.. t ! , ., I ....'. "_.It. __ - . . ., ... ..... w, ._...1__ ..--1- __1'-' . I I I I! , . ~ '~\ I .7-o! ; i : r1' i . \.p../ ,. -;--- - -- .- r I , -:....1' ..- ...;-_._-'-----.- , , r--;---: '"" ',' , . . CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR A SPECIAL HOME OCCUPATION TO CYNTHIA MARR WHEREAS, Cynthia Marl' (Applicant) is the owner of certain real property located at 6015 Chaska Road in the City of Shorewood, County of Hennepin, State of Minnesota, legally described as: "Lot 177, Auditor's Subdivision No. 135, Hennepin County, Minnesota"; and WHEREAS, the Applicant proposes to conduct a professional dog grooming business in the lower level of the existing home on the property; and WHEREAS, occasionally more than one client may be on the premises at a given time; and WHEREAS, the Shorewood Zoning Code requires a conditional use permit for a home occupation that serves more than one client at a time; and WHEREAS, the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 30 August 2000, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on 5 September 2000, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant's request for a conditional use permit was considered by the City Council at its regular meeting on 25 September 2000, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City Staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. That the Subject Property is located in an R-IC, Single-Family Residential zoning district and contains approximately 47,000 square feet in area. 2. dwelling. That the proposed home occupation will be conducted within the existing :II(P8 3. That existing parking area on the site will adequately serve the Applicant's clients visiting the property. CONCLUSIONS I.That based upon the foregoing, the City Council hereby grants the Applicant's request for a conditional use permit for a Special Home Occupation 2. That this approval is subject to the following conditions: a. That hours of business for the dog grooming service shall be limited to between 7:00 A.M. and 7:00 P.M. b. There shall be no display of signage related to the dog grooming business. c. Client dogs shall not be kept overnight. . d. That this permit shall be subject to review by the City Council upon receipt by the City of a substantiated complaint regarding the dog grooming business. 3. That the City Administrator/Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 25th day of September,2000. . WOODY LOVE, MAYOR ATTEST: BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR/CLERK -2- .. , CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.cLShorewood.mn.us · cityhall@cLshorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 30 August 2000 RE: Marr, Cynthia - C.U.P. for a Special Home Occupation FILE NO.: 405 (00.23) BACKGROUND . Ms. Cynthia Marr has requested a special home occupation permit to conduct a dog grooming business in her home at 6015 Chaska Road (see Site Location map - Exhibit A, attached). The property is zoned R-IC, Single- Family Residential and contains approximately 47,000 square feet of area. As can be seen on Exhibit B, the Marr's home sits back from Chaska Road approximately 110 feet. According to Ms. Marr's request letter (Exhibit C) she has been grooming dogs in her home for over 18 years. Upon review of her application the business is subject to a conditional use permit, primarily because she occasionally has more than one customer at a time. ANAL YSISIRECOMMENDATION The requirements for home occupations are found in Section 1201.03 Subd. 12 of the Zoning Code. Following is how the applicant's request complies with the Code: A. General Requirements. n t.~ PRINTED ON RECYCLED PAPER 1. The applicant admits that her clients' dogs occasionally bark, although probably no more than her own does. It is worth noting that we have no record of complaints or disturbances regarding the applicant's business. In fact, we have received letters from two nearby neighbors, supporting her request. The letters are attached for your review. 2. No specialized equipment is required for the work. 3. The work is done in the basement of the applicant's home. No alteration of the home is apparent, and the area used for the business is clearly secondary to the residential use and character of the property. 4. There is no storage of equipment of materials. 5. The house appears to comply with State Building and Fire Codes. . 6. The applicant does not display any signage on the property. 7. There is no record of nuisance complaints relative to the applicant's business. 8. Most of the applicant's clients come by 9:00 A.M. and leave by 3:00 P.M. Occasionally someone will drop off a dog before 9:00 but never before 7:00 A.M. 9. Due to the location of the applicant's home, the driveway is relatively long. Client parking is very easily accommodated within the driveway. B. Special Requirements. 1. Ms. Marr is the only person employed on the premises. . 2. Although special home occupations may be conducted within accessory buildings, the applicant works in her basement. Client dogs are kept inside the home. This undoubtedly contributes to the lack of complaints received relative to her business. 3. Dog grooming, as conducted by the applicant, appears to fit within the examples of home occupations cited by the Code. 4. As mentioned earlier in this report, the only thing that places this home occupation in the classification of "special" is that more than one client may be served at one time. According to the applicant this is quite limited due to the way she schedules appointments. Based upon the preceding, the applicant's request is considered to be consistent with the requirements and spirit of Shorewood's home occupation regulations. It is therefore Memorandum Re: Marr Conditional Use Permit 30 August 2000 . recommended that the conditional use permit be approved. Review of the permit would only occur upon receipt of substantiated neighborhood complaints. Cc: Tim Keane Cynthia Marr . . -3- r\J ~7A\ !- j~ \ ~ J ~ :/J) ~ ---' '-- fi7r _ t;; '- Y /" 7'__ r: - Eli ~ 1-- r -~ 7' ~ ""~EJ' ' I- >--~ 57 ~\V A~E - '/ I I JJ ~,\\.. ~Il\r- V Q~2' _L.----" ~ : 0::: ~,\ -~ ~ I _ 'I~-r~ ~PARKs{cr.U~j~~~< ,I ~~~ ~ ~ ~ '-j/--- ~ ,~ , iJJ>,NY k u ~ (. L' ~ /! ~I \ j . I! ~I \ \ /' L/~'M / -r- -, I ~~ - J >- ~~ # ~V~:lv./1 SUMMIT "1- ~ , ~~/~ I~VE II I ~ f~~~ 0\ ~ 16. q ~~ - - t-- '-Q" r-~ _f--i.--- Q ~ d:g ~,-,~ ~ rr.~ VV9Jf ( r~ I PINS ~I .- - . r-o-- - t-- MURRAY 1ST ~~ Y ~~ o ;0 500 o 500 1 000 Feet I Exhibit A SITE LOCATION Marr Conditional Use Permit Exhibit B HOUSE LOCATION . . June 17,2000 TO: Shorewood City Council, I am applying for a Special Home- Occupation permit for my Dog Grooming business located at 6015 Chaska Rd. I have been grooming at this site for 18 1/2 years. Before we purchased this home we contacted City Hall and were told it was O.K. to have a business but no signs. Prior to living here I worked this business from my home- in the city of Excelsior for 6-1/2 years. The homes were much closer together there. I never had any complaints to the city and I was known to have- a home occupation. I even had recommendations from City Hall to people looking for a groomer. A normal grooming establishment will book 8-12 dogs a day per groomer. Most grooming establishments have their dogs come at 7:00 AM. and get picked up at 5:00 P. M. I only do 4 groomings per day. I schedule-my customers in groups of2 dogs at half hour spacings. I do one group in the morning starting at 9 a.m. and the other group starting at 12:30 P.M. on Monday, Tuesday and Friday. On Wednesday and some Saturdays I try to work only the morning shift. I do not work on Thursdays or Sundays. I do on occasion have people who- come- earlier than 9:00 A.M. This is because of their work schedule and me trying to eliminate Saturdays as work days, it runs around 7-8 % of customers. Generally my day must be-cleared by 3:00 P.M. to accommodate my children. About 5% of my customers do not pick up their dogs on time, do to work or something happening to- hinder the- timing. ( Car trouble- Of traffic Of forgetting). They never come- before 7 AM. or stay past 6 P.M. (5-8%). The dogs are never here the whole day, only a half day. My customers know I don't keep their dogs any longer than I work on them. Thus the dogs come in and are sent out as fast as I finish them. This is a seasonal business. Light some months heavy on others. The- facts I am giving you are for the heavy times. I 00 NOT DO DOG SITTING. My goal has always been to keep my customers dogs as comfortable and peaceful as possible-. Thus I only try to do 2 dogs at a time- in the- home-. A couple of my people have three dogs. My scheduling of appointments, in staggering customers, allows my driveway to never get congested. My customers are on the property, on average, 10 minutes. I try to have- only one customer at a time- to deal with in the- home or drive-way. Occasionally, people over lap do to time management on their part. If there is any concern about the- number of people coming down Chaska Rd. I will remind you that across from my driveway is a commercial building,. Zoned R-2 and RC. They run q-25 cars in and out a day.( Including some on Sundays). Chaska Rd. is also very heavily traveled as a main thoroughfare for the city of Channhassen and as a short cut to HWY. 41 on the west. Almost all of my customers (98%) come- off of HWY.7 on the east. I do own my own dog, a large- Golden Retriever. Because I used to be very secluded here in my home, I permitted him to bark when my customers came. This was my way of securing my safety in being home alone- frequently. I have had several non- Customers show up at the door and be menacing. Do to the new construction directly Exhibit C-l APPLICANT'S REOUEST LETTER Dated 17 June 2000 . facing my property, I have had to retrain my dog. He- is now restricted as to how much he can bark at my customers. He is also kept in the house. He never exceeds the barking . ordinance. As to the concern of noise- from customers dogs barking. I work in my basement, the dogs are kept kenneled at all times in the basement, when not being worked on. They are never brought outside by me: On occasion some dogs are-vocal. I don't like this and I do try to keep them quiet, mostly for my own peace of mind. They are here for the average- of 1-1/2- 3-1/2 hours, depending on their size: I also have central air in the house thus my windows tend not to be open in the summer. Another note is that my home faces HWY. 7, about one block away, whatever noise- the- dogs make- is usually swallowed up by highway noise. Concerning my customers entrance- way, my home has a long sidewalk up to my back door. This is directly entranced to my basement steps. The new construction next door overlooks my patio and back entrance- to my home-. Even though the builder at 6025 Chaska Rd. has put up a 6 ft privacy fence, it has done nothing to secure my private and public life. The house next door is so- high I can see the driveway and steps to the house over the fence. I am thinking of putting up a large arbor by my back door to shield not only my customers, but own personal privacy at my door. This is the- only point where these neighbors can see my customers. I don't advertised my business. In the 25 years of being a trained( professionally trained at Minnesota School of Dog Grooming) Dog Groomer, I have succeeded on word of mouth testimony. You will find with this letter accompanying letters from my next door neighbors. If you have any questions please-feel free-to-caH me-at 474-1466. sincerely, . Cindy M 6015 ChasKa 474-1466 C~~) Exhibit C-2 . . .. To whom this may concern, It is my understanding that either the city or the new neighborslbuilders of 6025/6045 Chaska road have a problem with Cindy Marr running her dog trimming business out of her house. If this "problem" with her business is related to a city ordinance then what I have to say probably won't help her case much. But, if it is related to any complaint from someone in the neighborhood, my opinion should carry the most weight. I live within an easy chip shot from the Marr home. I own part of their driveway (easement). Whether it be summer or winter I have a plain and unobstructed view of their driveway, backyard and house. In my opinion no other residence can claim this. I also work nights and sleep during the day. Neither the few cars coming and going from the Marr home nor the people driving the cars have ever been a problem or nuisance. This in the 6 years I have lived at my residence As far as I've noticed, Cindy Marr does not have dogs dropped off extremely early in the morning -nor picked up late into the evening. Nor have I noticed customers coming and going on the weekends. This cannot be said for the work being done on the two new homes at 6025/6045 Chaska Road. Please contact me with any questions, I am on the fire department in Excelsior and never know when I'm going to be home, as I said above I also work nights and sleep during the day. I have a digital pager and also voice mail at my home number, telephone tag is usually the best way to contact me. Jim Mahoney 5985 Chaska Road Shorewood, .MN 55331 470-0070 home 601-4768 pager l ,1 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Brad Nielsen . DATE: 30 August 2000 RE: Sauer, David - C.U.P. for Fill in Excess of 100 Cubic Yards FILE NO.: 405(00.24) BACKGROUND David Sauer owns the property at 5965 Galpin Lake Road (see Site Location map- ExhibirA, attached). His plans to construct a home on the property necessitate placing a considerable amount of fill to construct a driveway to the new home (see Exhibit B). The amount offill proposed, up to 1800 cubic yards, requires a conditional use permit from the City. . The property is located in the R-l CIS, Single-Family ResidentiallShoreland zoning district and contains 34,555 square feet of area. As can be seen on Exhibit B, the site is characterized by a significant drop in topography. The property drops 33 feet from Galpin Lake Road, down to Galpin Lake. An existing sewer easement extends through the property approximately 120 feet from the shoreline of the lake. The applicant proposes to fill an area measuring 60' x 150'in the southwest corner of the lot. The material will be approximately eight feet deep at the deepest point. Although a substantial amount of vegetation exists on the west end of the site, much of it is brushy under story. According to the applicant's request letter (Exhibit C), four large trees (not including boxelder, will be potentially affected by the fill and the construction of the home. One of those trees is already dead. ANAL YSISIRECOMMENDATION This report addresses primarily planning issues relative to the applicant's request. Engineering issues will be addressed under separate cover. n f . PRINTED ON RECYCLED PAPER ... Memorandum Re: Sauer C.U.P. 30 August 2000 A. Zoning. The proposed location of the home is consistent with the setback requirements of the R-l CIS zoning district. The proposed amount of impervious surface (16%) is well within the 25 percent maximum. In addition to topography and building setbacks, the location of the house is dictated by the existence of the sewer easement located on the site. B. Drivewav Grade. Despite the amount of fill being placed, the driveway grade still reaches 10 percent. Consistent with past recommendations by the City Engineer, the applicant has modified his original plans to include a two percent landing area near the street. . C. Grading Drainage and Erosion Control. These items will be addressed in detail by the City Engineer. From a planning perspective, the proposed grading plan is consistent with the 3:1 maximum slope requirement contained in Shorewood's development regulations. It should be noted that the applicant shows erosion control barriers along the north and lake sides of the property. None are shown along the south property line however. The plans should be revised to include erosion control and construction limits along the south property line, as well as any recommendations by the City Engineer. D. LandscapinglTree Preservation. Aside from brushy vegetation on the west end of the site, tree removal for this project is relatively minimal. It is recommended that the tree preservation plan submitted with the building permit include details as to how the large elm, maple and black walnut trees will be protected. This may require some small retaining walls to be built at the drip line of those trees. . Any tree replacement that is required for the building permit should be concentrated on the south side of the fill area. In addition, the landscape plan for the site should include some relatively fast growing shrubbery along the south side of the new driveway area. Based upon the preceding the applicant's conditional use permit is recommended - subject, of course, to the recommendations contained herein and those of the City Engineer. It is also recommended that the driveway not be surfaced until such time as the building permit is issued next spring or summer. A letter of credit, based upon the applicant's landscaping plan should be required to guarantee that the recommended landscaping is installed and the site restored by 15 June 2001. Areas disturbed by grading should be seeded or sodded immediately. Cc: Larry Brown Tim Keane Joe pazandak David Sauer -2- . 500 o 500 Feet I Exhibit A SITE LOCA Sauer Cond' ,TION ltIonal Use P , ermIt . . ~"J ;;g ~![ d:\ 'ci ':) '3 ""\ ~\ ';ica, 3.~'ci 3"'\"~ O;?O 't ...a'.l \..'O'O{ \ ::b 1.'\",OOS --,~~, \. -. 1~~ --'---- I ' D- rs-- I ID II \ " I 1 ro -. ro .. I ' I V.~ ~~'A'\ \ I I \ I W~ 'lI rol\f, ' \ / 't. ~ li \:-- Wr I 1_ ifo\ ~ ""J \ , . ~ ,,"'ill ' '0 ~ \ \ \ ~q~ \,~ID 'n " III ~ <;1 0::: III '> () II lL Q ,~ ..~.' ~ti~~~l Ul ~ n ~~ .;:" ~ ':) ~ I- ill ill 11. 111 lY- <r :J G I.l) u:. . u.; ujll, u..u:1/) In lJ).u.:.Jl \Ill.\) :R~d)2~S~ ~.~~~~~ I: ill I- IU oJ) U, II ;,l <I J2..JoJ)jt~ C~Ilj=a ~:!~~e~ ;;;i;1;;;Q.Ill..J I1.S I!!z ~~ 00 ii~)- z~ ~~~ ~~~ :al1..Q!. "( QL il1~~ :Q~ ~~S} wl,j~ ~;to $~~ - - ~ ~ 2 Q .. !l z '<{ ...l a.. lU t- d) ~ o ~ ~ ------- ------.. -........-...... --...... --......- " -.F.:rl~... . -;,) __. \ ~~l ","'-, ..,.:: ~:!." ,." " ...~ 1'-:: ~y .....""_' -- ~ -~ ,,' , ------------~1" --~a .~3;::::... t> ......_ " sno'"'::;~~}"9~V11 'N1dlV~ Exhibit B D SITE/GRADING PLAN avoc PROPOSE 6890 Kingston Drive Eden Prairie, MN 55346 Phone: 952 937 2179 July 31,2000 Mr. Bradley J. Nielsen Planning Director City of Shorewood Shorewood, MN 55331 Dear Mr. Nielsen: . t have recently purchased the property at 5965 Galpin Lake Road. My plans are to construct a house on the property in the summer of 2001. In preparation for this, I would like to begin the process of constructing a driveway this year. The endosed copy of the site plan gives the details for this driveway and the footprint of the house. I am working with the company, Asphalt Specialties, to prepare a proposal for doing the fill work. This is an application for a conditional use permit for the fill work required to build this driveway. The necessary material to support this application is attached. D:Jk David Sauer . '0 ~ ~ En 7'i a c-. ;lnlli;;tl-l7ICi: \.!. :, -T. ; ., Exhibit C-1 APPLICANT'S REOUEST LETTER Dated 31 July 2000 . Tree preservation plan for 5965 Galpin Lake Rd., Shorewood MN. July 26, 2000 The survey plan and the site plan show a total offour Significant Trees within the perimeter of the area that will be affected by the site preparation required for the construction of the driveway and the residence. These trees are: Black Walnut, 20 inch DBH Maple, 12 inch DBH Elm, 12 inch DBH: This tree has been dead for some time, and will be removed. Elm, triple 24 inch DBH These trees will be protected as described in the Tree Preservation Policy City of Shorewood, section VIB. . w~ O~ . Exhibit C-2 . c. CITY OF SH,OREWOOD ""j ....... i 5755 COUNTRY CLUB ROAD ~ SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 ' FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us '. " .- MEMORANDUM TO: Mayor and City Council FROM: c ~ Brad Nielsen ./ DATE: 21. September 2000 , RE: Recommendation to Hire an Environmental Consultant FILE NO.: 405 (LCECY ,- ,- , , As you are aware, Dan Erhke has resigned his internship with the Land Conservation and Environment Comniittee to accept full time employment in St. Paul. We wish Dan the ~ best in his new job. As mentioned at the last Council meeting', I will resume ~taffmg the .' LCEC meetmgs and the Mayor will serVe: as 'liaison to the Co~ttee. . J With respect fo the Cpmmittee's effort on land ~onse~ation, one of the next steps that. , has been identified is to update and'elaborate on the environmental analysis oft~e remaining undeveloped and underdeveloped'land inShorewood. As part of his work, Dan had contacted an environmental consultant, Mr: Dan Dickel, to discuss a scope of services for this work. Mr. Dickel's proposal, Exhibit A - attached, has been reviewed by the LCEC, but to date the Co~tfee has not formally reco}llIIlendedaction on it. " Minutes of the meeting at which the proposal was discussed indicate that they would start with Item #2 of the scope of services proposal. Staff will be requesting a formal recommendation from the Committee at its 26 September meeting. With winter approaching, however, time is of the essence forgetting the environmental analysis of' site~ completed this year. We m:e concerned that if the work is, not begun very soon, the, LCEC's land conservation effort may'stall until next spring. Based upon this concern it is requested that staff be authorized to hire Mr. Dickel, subject to a favorable recommendation by the LCEC at its 26 September meeting. Initially Mr. Dickel's work would be limited to the attached scope of services. However, there are a number of areas in which his expertise would be highly useful in the future: 1) ,. " ~ PRINTED ON RECYCLED PAPER ... #7A Memorandum Re: Environmental Consulting Services 22 September 2000 -' .~.. ~- environmental analysis and planning for the Gideon Glen project; assistance with the City's phosphorous lawn fertilizer campaign; and environmental analysis of the Cannichael's Auto Salvage Yard property on Manor Road. It is also hoped that Mr. Dickel can improve our success rate on grant applications. . I would like to tell you that we can use the left over money from the-LCEC internship, however, it has become apparent that this item was under-funded. While I will be discussing this with Bonnie Burton and possibly AI Rolek, it appears ,that tf:1e financing of ' the environmental analysis may have to come out of the Council contiD.gency area of the 2000 budget. There is approximately $16,000 remaining' thereto date~ Mr. Dickel has' stated that the site analysis would take 155 hours at an hourly'rate of $55. (total. $8525). . . - If you have any questions relative to this recommendation; pleaSe do not hesitate to contact me before Monday night'~ meeting. You can reach me at home this weekend at 763-566-8355. - --.- /~ Cc: - Land Conservation and Environment Committee Bonnie Burton Larry Brown Dan.Dickel '" '. ~, .. .~ ':-... ,- , , .---.. ''--', -.; ,.....+ -2- -. . ... Scope of Services June 23, 2000 As consultants, we can provide the following services to the City of Shorewood: 1. Design a plan to perform a community assessment and survey of natural resources and environmental problems. This plan could temporarily be called the Community Environmental Surveyor CBS. -* 2. The CES survey should be designed to include a listing of open space and probable soil types, habitat type, plant inventories including gross canopy estimates, animal inventories and nesting areas, areas with water including open water, wetlands, and small tributaries, and aquatic animals and habitat or nesting areas. e The CES should also include preliminary listings and investigations of potential contamination or built histories of commercial, agricultural, or industrial sites that might have contamination issues. This will not be a complete phase one analysis but an indication of where one might be needed. 3. Assist with the implementation of the Community Environmental Survey plan utilizing community resources to assist with the gathering of information and analysis. 4. Develop a database of open spaces and environmental attributes and potential problems, imputing the results of the community survey and previous open space surveys. e 5. Help to formulate a community agenda of preservation and sustainability of the natural resources. 6. Help to locate and contact outside community resources to provide funding or financial leveraging toward clean-up, preservation, or sustainability issues. Our fees are at the rate of $85/hour, with a minimum of ten (10) hours per month or $55/hour when contracted for a minimum of twenty (20) hours per month and for a one-year or longer period. ~hib;t A CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-012.8. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us - MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator Lany Brown, Director of Public Works ~ September 21, 2000 FROM: . DATE: RE: A Motion to Adopt a Resolution Accepting the 2000-2005 Capital Improvement Program. . Included in the material for the City Council meeting is the final draft of the year 2000 - 2005 Capital Improvement Program (CIP). Notice that this program is out of the norm in that it involves a six-year program versus the typical five. This is necessary since the year 2000 program had not been formally adopted. Staff has changed the format of the CIP from what has been viewed in the past. Hopefully, the new format is more descriptive, while limiting the amount of text and individual must refer to get the necessary information needed. We hope that this new format serves as a better reference tool for the City Council. Overall, the plan remains as discussed during the last CIP workshop. One item that had been discussed that is not included in the draft is the addition of the Land Conservation and Environmental Committee (LCEC) programming of projects. At the time of this report, the program for the LCEC was not available. Certainly, as the committee has an opportunity to determine the priority projects for their needs, the CIP can be amended by the City Council at any time. Staff is recommending approval of the attached resolution that accepts the Capital Improvement Program. n ~J PRINTED ON RECYCLED PAPER #f!A CITY OF SHOREWOOD RESOLUTION NO. 00- A RESOLUTION ADOPTING A CAPITAL IMPROVEMENT PROGRAM FOR THE YEARS 2000-2005 WHEREAS, the Shorewood City Council wishes to carefully plan and coordinate City public capital purchases and projects over a six-year period matching physical needs with financial resources; and WHEREAS, City Staff has prepared and presented a proposal for a six- year Capital Improvement Program dated September 21, 2000 to serve as the scheduling of projects and budget for years 2000 and 2001. NOW, THEREFORE BE IT RESOLVED that the City Council hereby . adopts the Capital Improvement Program for the period of 2000-2005 dated September 21,2000. BE IT FURTHER RESOLVED, that the adoption of said Capital Improvement Program authorizes purchases, and preliminary project expenditures up to and including feasibility studies for those projects identified to be undertaken in the years 2000 and 2001. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 25th day of September, 2000. ATTEST: WOODY LOVE, MAYOR . BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator f7fl'fh, Larry Brown, Director of Public Works /)Y September 22, 2000 . FROM: DATE: RE: A Motion to Adopt a Resolution Accepting the Noble Road and Senior Community Center Drainage Improvement Projects City Projects 95-20 and 9901 The Noble Road Reconstruction and Senior Community Center Drainage Improvement Projects have been completed by Midwest Asphalt Corporation, and are ready for the City's perpetual maintenance. . I will also take this opportunity to commend the City's field inspector, Mr. Phil Tipka. Phil's ongoing dedication to insure that these projects were completed in a correct and timely manner is unparalleled. During construction, Phil took every opportunity to discuss progress of construction with the representatives of the Senior Center and neighbors of Noble Road. This type of dedication to such projects builds a positive perception of government with the residents of the City. For that, the City is deeply indebted to Mr. Tipka. . Staffis recommending approval of the attached resolution, which accepts the Noble Road and Senior Community Center Drainage Project, and to authorize final payment to Midwest Asphalt Corporation. v n ~J PRINTED ON RECYCLED PAPER ~8b. CITY OF SHOREWOOD RESOLUTION NO 00- A RESOLUTION ACCEPTING NOBLE ROAD AND SENIOR COMMUNITY CENTER DRAINAGE IMPROVEMENT, AND AUTHORIZING FINAL PAYMENT, CITY PROJECTS 95-20 AND 99-01 . , WHEREAS, the City of Shorewood has entered into a contract with Midwest Asphalt Corporation, Inc. for City Projects No. 95-20, and 99-01, Noble Road Reconstruction and Senior Community Center Drainage Projects; and, WHEREAS, the Contractor has petitioned for final acceptance of the project and final payment based on work performed to date; and, WHEREAS, the Director of Public Works has made a final inspection of the project and recommends acceptance and final payment be made by the City. . NOW, THEREFORE BE IT RESOLVED that: The City does hereby accept the work completed pursuant to said contract and authorizes final payment to Midwest Asphalt Corporation, Inc. and a one year warrantee shall commence as of the date of this resolution, subject to the following items: 1. The Contractor furnish the City a one year maintenance bond pursuant to the contract. 2. The Contractor must make satisfactory showing that he has complied with the provisions of Minnesota Statutes 290.92 requiring withholding of State Income Tax. 3. Evidence in the form of an affidavit that all claims against the Contractor by reasons of the contract have been fully paid or satisfactorily secured. . . ADOPTED by the City Council of the City of Shorewood this 25th day of September, 2000. {. ATTEST: WOODY LOVE, MAYOR BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM . DATE: Mayor and City Council Brad Nielsen, Acting City Administrator c Lany Brown, Director of Public Works IJ!r' September 22, 2000 TO: FROM: RE: A Motion to Adopt A Resolution Declaring Public Purpose and to Begin Right of Way Condemnation Proceedings. City Staff has been working with the Minnesota Department of Transportation (MN/DOT) on a cooperative agreement for the Trunk Highway 7 and 41 intersection project. This project involves realignment of the Shorewood Shopping Center acces~ to T .H. 7, addition of a dual left turn lane westbound T .H. 7, and several access . closures within the City of Chanhassen. The City of Shorewood has been designated as the lead design agency for the project. . As such,.. Evergreen Land Services has been t4e joint consultant to the City and MN/DOT for land, acquisifion services. To date, all of the easements and right of way agreements have been reviewed and approved, with the exception of three partial takings. To insure that the project can be constructed in the spring of 2001, it is recommended that the City of Shorewood commence with eminent- domain proceedings for the remaining three partial takings. Attachment 1 is a site map for the parcels involved in the proposed proceedings. Attachment 2 is an excerpt of the right of way plans for the project. It should be .noted that the easements and right of way to be acquired is caused by the realignment of the frontage road adjacent the Shorewood Shopping Center and Lake Linden Drive. This is independent ofMN/DOT's portion of the project. .Therefore, the.City of Shore wood is to act as the agency commencing with the condemnation action, along with the financial responsibility. n f: . PRINTED ON RECYCLED PAPER ... Jt~ Mayor and City Council TH 7 and TH 41 Intersection September 22, 2000 Page 20f2 The following table indicates information relating to the subject parcels. Parcel Address Property Owner Permanent Taking No. Easement Valued at Area ft 6 23680 Highway 7 Shorewood 7,329.63 $ 76,000 Sho in Cntr. 7 23780 Highway 7 Shorewood 6.43 2,026.27 $ 1,400 Sho in Cntr. . 8 6105 Lake Linden Driskills- 2,993.51 979.25 $ 20,400 Dr. Shorewood Inc. Table 1 Appraisals were completed to determine the damages to the properties and the appropriate compensation due. The values associated with the takings are very . high. Average costs are calculated at $6.60 per square foot of taking. When questioned, the appraiser stated that this is a fair rate, considering that the commercial property is located on tWo major highways. As part of the process, MN/DOT's appraisers must also certify that the appraisals completed are accurate. MN/DOT has in fact certified that the appraisals have been completed satisfactorily. Key considerations involve impacts to the existing parking areas . of the Shorewood Shopping Center parking lot. As mentioned earlier in this report, the City must bear both the cost of the right of way acquisition and any condemnation proceedings. The City Attorney has advised Staff that a "hostile proceeding" can cost approximately $20,000. It is hopeful, that this is not necessary. The good news is that the right of way plan has been submitted to the Minnesota Department of State Aid for their approval. If accepted, costs for such proceedings. are eligible for Municipal State Aid funding. Certainly, agreements would not be executed, until such time as State Aid confirms that all costs are eligible for reimbursement by State Aid. Since such proceedings can take up to 120 days, it is necessary to commence with the action at this time. Therefore, Staff is recommending approval of the attached resolution that declares public purpose and commences with right of way condemnation proceedings. ~ . ../ /' txll Yi, \\ l \il![-mr ~/ ."!:::_i I ~.--~' z J----, PARK st ,~-.... l.~ UlU ru L.i.J i Z C::. -l i L.i.J --....--i I -u~'- I" '::! ...; t'--. 1/ V !l-I I i I PARCEL 8 I PARCEL 7 PARCEL 6 . ATTACHMENT I ..- Trunk Highway 41 / Frontage Road -------- ,.----- Ci --- , . j j ;,','1, I 1/ II' ,\ ,\ . t, f; 1\ IIi Ii I ,~. Ii ;; 1\ PERMANENT EASEMENT! )j: I: L../ , porc~ 1 cr. ;:~. I' C/\NOPY -- ---- - - s=E:" TEMPORARY f~EMENT I~ F.', -.!O~r -3~ _ __J ~ 30'~ -- ~--- ~~~-U~ ~d' N ...., "--1. . ~ - - - ~'!' ...5J...JIL I', "-..-f - - . :;'::\ ~ . C'; .>. ',4 "' j<': '><"',,''(... G 1 ..- .....~-_. -~ ---'" ~/ ,.... ~~ L: . / !=t--"i! , . 'i" .......~.. :".:-;'~/";"""~""""'",,,,"-. - - - - -~,- - -- I""""l_ o m 10m 20 m I 40 m ~~ q . -~. TEMPORARY EASEMENT ~ porce I 2 ; "'. - - ---.......--=..--:'3" _?Q7..'.,] 9~;, ......"~ l.l.~ \.~.~~i \ --'~.~V) ) :0--- I I I '....~- ..._~-_._---- o. $-. :_.._~ CUL ~ 5 00 to- lI'I ... S:':;!.9_Q__ Ul + .... .,.. N "L:::~~ 5.=t- 100:- ---__ '\J 0> N '" parcel 4 -". ..."...,,~....,y.,....'"V-' "r---~ \ _ L:':- - z. ~.. .......- - -~-~ - -X.::. - ~"'\-2t0.3~ - - ~- / LTEMP~ENENT ~ I L"rv_r.r-v-r..",,\ ~ - pcrJ:e1 3" '\ I < I- \ .( ~ \ i~ o ~.R. I' \ I / J -/ ) ~ .J // -' ,; -'"-^....../ ,'o.J .... } ".r ,.._"_J'-;-/"'-/-- \ \ - r- \ \ r- f-:--- ! rr- '-l\ .... Ii ~, U v' ---1i ! I LEGEND o MH ~ PERMANENT EASENENT TEMPORARY EASEUENT \..~'r j \ /. , . \ . Pt: T T~V '-' \ 1EIf'OlIMY EA5EIOO (..:,./; PARCEL NO. PARCEL OWNER PO NO. EASEMENT E .. NT <::;; !~) SF' SF' EJIlOAJOI DAtE '. SHEKlON \ 25-794-0030 895 4.685 12-31-2001 RUBENSTEIN 2 BRIAN 25-794-0020 21.214 12-31-2001 PELlOllSKI 1.634 FRANK 25-115-0020 2.717 12-31-2001 3 GUSTAFSON C.O. 4 GEORGE- 8EULAH 25-110-00100 1.255 12-31-2001 BAER "-r w;:' '_.JJ <:~~ <:.> <~~ l3. tl .; C o ~ . o :; NO. . o :; ~ N !:! f OATf. .. """ REvlSIQJrfS CWK/JLB Checke., y: JWS Pion By: I I€QfCUnn IKAf lttl~ f\MoSll[(lf1CATI1II. ...., 11& "ME' af << IIUI ... OtlllC1 SlPflERYISI... hW' I . . au fl[CI$l[1IID l'lU'USUllIL [JlCIfl[EJ IJCI[I MLAIS fll($rA ""._i A WSB 350 WMtwood I.alce 0fIice 8441 w.,u.v. Boulevard M",,-oIis, MN 5S<428 II lruok Highway 7 I Truok Highway 41 Cities of Shorewood & Chanhassen Minnesota o MINNESOTA DEPARTMENT OF TRANSPORTATION STA 15+450 TO STA 15+716.96 RIGHT OF WAY PLAN S.P.1008-58 SHEET 13 OF 21 SHEETS Appt"oved y: JWS ....... 16511 812-5041_ "~hIr.. FAXIl4l-1700 INFRASTlWCTURE . ENGINEERS - PlANNERS ... . - c a< " .n c .. a . o ;; . i N ~ ~ Nll. 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A resolution for this item will be transmitted on Monday night CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator Latty Brown, Dkector of Public Works JfY September 22, 2000 FROM: . DATE: RE: A Motion to Authorizing the Mayor and Acting City Administrator to Enter to a Lease Agreement with E.H. Renner & Sons. Attachment 1 isa proposal supplied to the City of Shorewood for the removal of the damaged pump at the W oodhaven Well on August 8, 2000. The proposal estimates the potential work to be done on the pump to bring it back into service. Currently, a rental pump has been installed to continue the supply of water to the residents. Staff will be discussing this proposal at Monday night's meeting. . n t.J PRINTED ON RECYCLED PAPER -# 8el l H. Renner ft Sons WELL DRILLING FOR FOUR GENERATIONS 15688 JARVIS STREET NW. / ELK RIVER, MN 55330 PHONE: (612) 427-6100/ FAX: (612) 427-0533 INCORPORATED 9 AUGUST I 2000 ATTN: Mr. Larry Brown // <,~. "'. / <<~'~ .?,' ::::.\' ,,~~ ''.. .<~~'" ~ ,,' '-:(, ),,, <:::, 1/ '. ~/ CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD SHOREWOOD, MN 55331-8927 " .' ~-.,) . SUBJECT: RE: MUNCIPAL WELL NO 2 REPAIRS Dear Sir, E.H. RENNER & SONS, INC. has recently removed the existing Lineshaft Turbine Pump from well no 2 and have installed a temporary 20hp submersible pump. The cost for the pump removal involved nighttime work that left the residence without water for the minimal amount of time. The cost for the pump switch was $5,600.00 At this point, we see two options: . Repair the Iineshaft turbine pump and after the repairs, switch the temporary pump out with your rebuilt Iineshaft pump. This pump was capable of 200 gallons per minute at 283ft of head. The cost on the switch can be assumed to be about $5,600.00 in labor and equipment and an estimated cost of $4,000 to $7,000 to refurbish your existing motor. The motor needs bearings and possible rewind. The rest of the pump would need to be tom down for either repair or replacement. The top cost for total replacement would be about $15,000.00 to include rental of our pump until this pump is repaired @ $100Iweek. 2. Replace the Iineshaft turbine pump with a new Grundfos submersible pump. This pump would be capable of 200 gallons per minute at 320ft of head. We would install a Franklin 25hp 23Ovolt 3phase motor on the same wire and drop pipe that is currently in the well. The added cost of the new pump and motor is $5,100.00 plus the $5,600.00 to switch it for a total of $10,700.00 An Equal Opportunity Employer 3, The final option is to purchase the rental pump that is in the well until final hook up with Excelsior water supply is complete (estimate of 1-year). Our current invoice for $8,591.73 will cover the first 20 weeks of rental @ $100.00 per week. If after 20 weeks this pump is removed, we will remove the pump for the cost of the pump pull at no additional cost to the City. If the well is sealed at the time of the pump pull, we will grout the well for a price of $250/yard for neat cement grout and $240/hr for the pump truck time, a crew of two and with tremie to seal this well. Total cost of sealing should be about {1 Oyds x $250} + {8hrs x $240} = $4,420.00. If you elect to keep the system long term, we are recommending the new submersible pump and not repairing the Iineshaft turbine. We are storing this lineshaft turbine pump at our facility in Elk River until we get a written directive of its disposition. Enclosed is our invoice for the work performed. If you have any questions, please call ~763) 427-6100. Rag r E. Renner, President CERTIFIED Master Ground Water Contractor E.H. RENNER & SONS, INC. MINNESOTA LICENSE #71015 CC: Bob Polson at MuniTech . . E.H. Renner & Sons INCORPORATED WELL DRILLING FOR FOUR GENERATIONS 15688 JARVIS STREET N.W.. ELK RIVER, MN 55330 PHONE: (612) 427-6100. FAX: (612) 427-0533 SOLD TO: CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD ~~w@~~~ INVOICE NO.:04906 CUSTOMER NO.:02978 DATE: 08/10/00 SHIP TO: Muni Tee CITY WELL #2 APPLE ROAD & STRATFORD PL SHOREWOOD. MN 55331 SALES- ORDER TERMS PERSON DATE P.O. NUMBER SHOREWOOD. MN 55331-8927 F.O.B. SHIP DATE SHIPPED VIA =================-====-=-==-================================-====-============ NET 30 09/09/00 SMEAL 10-T WELL #2 01 08/07/00 PUMP PULL ===========================================================================-== UNIT QUANTITY DESCRIPTION PRICE AMOUNT .=========================================================================== REMOVE 180FT OF 6" LST FOR REPAIRS INSTALL 189FT OF 4" SUBMERSIBLE PLACE IN SERVICE 1 1 1 6.50 3.50 1 . 10 1 12 12 1 1 20 190 189 2 4 1 1 1 1 1 8/8/00 TRIP TO SITE FOR INSPECTION LABOR - ROGER E. RENNER LABOR - OPERATOR LOAD UP TEMPORARY PUMP. OBTAIN WIRE SHOP/SERVICE TECHNICIAN SHOP HELPER /HR. 8/9/00 LONNY/MIKE (INSTALL PUMP) MOBILIZATION OF lOT PUMP HOIST 10 T SMEAL PUMP HOIST /HR. FLAT BED TRUCK /DAY WITH TRAILER SERVICE TECHNICIAN HELPER SHOP/OPERATOR SHOP HELPER /HR. /HR. /HR. /HR. PUMP RENTAL /WK MAXIMUM RENTAL OF 20 WEEKS WIRE 4/3 W/#8 GRD PVC SUB-CABLE PIPE 4 BLACK T&C R&D CPLG A-53 B TAPE PIPE WRAP TAPE 2" STA-KON #4 FLANGE 6" X 4" REDUCING THD FLANGE FLANGE GASKET 6" RED RUB 1/16 FF BUSHING GAL V 4 X 3 BUSHING GALV 3 X 2 BUSHING GALV 2 X 1/4 WHITE - CUSTOMER YELLOW - OFFICE PINK - REMITTANCE 75.00T 75.00 85.00T 85.00 85.00T 85.00 85.00 552.50 75.00 262.50 150.00T 150.00 115.00 1.150.00 250.00 250.00 127.50 1.530.00 112.50 1.350.00 85.00 85.00 75.00 75.00 100.00T 2.000.00 3.48T 661. 20 8.437T 16.87 2.58T 10.32 75.00T 75.00 2.243T 2.24 23.65T 23.65 20.116T 20.12 6.45T 6.45 *CONTINUED* ,.> . E. . H. Renner & Sons mNJW(Q)D~~ INCORPORATED WELL DRILLING FOR FOUR GENERATIONS 15688 JARVIS STREET N.W.. ELK RIVER, MN 55330 PHONE: (612) 427-6100. FAX: (612) 427-0533 SOLD TO: CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD INVOICE NO. :04906 CUSTOMER NO. :02978 DATE: 08/10/00 SHIP DATE SHIPPED VIA F.O.B. SHIP TO: Muni Tee CITY WELL #2 APPLE ROAD & STRATFORD PL SHOREWOOD. MN 55331 SALES- ORDER TERMS PERSON DATE P.O. NUMBER SHOREWOOD. MN 55331-8927 ---===========-=-=-=-====------=-==-==---========-=-=-=-===-=-=-=----===---==- 09/09/00 SMEAL 10-T WELL #2 NET 30 01 08/07/00 PUMP PULL =============-========================================----==-=----=--====-===- UNIT QUANTITY DESCRIPTION PRICE AMOUNT ==-----=--=-------=--=--=-=---=-------------=-----------==--==---=----=--=--=- 4It--- -~ -----~~U~~ i~Q~I~-;Iii~~-(~~~~)-- ----------- ;~.0;;- ---- -;5~;0- 1 TEE 4" BLACK 83.162T 83.16 1 NIPPLE 4" X 6" BLACK 13.25T 13.25 1 TAPE ELECTRICAL 3/4" 4.471T 4.47 . ============================================================================== SUB-TOTAL 8.591.73 SHIPPING CHARGES 0.00 * T H A N K YOU * SALES TAX 0.00 TOTAL 8.591.73 WHITE - CUSTOMER YELLOW - OFFICE PINK - REMITTANCE .. . Check Approval Listfor 9/25/00 Council Meeting Check # Vender Name Description Check Date Invoice # Amount 28786 PERA 09/12/00 PAYROLL 9/13/00 $1,704.99 28786 PERA 09/12/00 PAYROLL 9/13/00 $1,563.48 TOTAL FOR PERA $3,268.47 28787 ICMA RETIREMENT TR DEF COMP 9/12/00 PAYROLL 9/13/00 $923.46 TOTAL FOR ICMA RETIREMENT TRllST-457 $923.46 28788 CITY COUNTY CREDIT PAYROLL DEDUCTION 9/12/00 9/13/00 $350.00 TOTAL FOR CITl' COUNTY CREDIT UNION $350.00 28789 AFSCME COUNCIL 14 SEPT 2000 UNION DUES 9/13/00 $153.00 TOTAL FOR A FSCME COUNCIL 14 $153.00 28790 BENUSA, JAY/DARLA ESCROW REF- 23770 YELLOWSTO 9/13/00 $2,230.00 TOTAL FOR BENUSA, JAY/DARLA $2,230.00 28791 BURTON, BONNIE OFFICE PLANTS 9/13/00 $31.85 TOTAL FOR BURTON, BONNIE $31.85 28792 COLESWORTHY, SCOT REIMB EXPFOR CITY SEWER BAC 9/13/00 $212.00 TOTAL FOR COLESWORTHY, SCOTT $212.00 . 28793 G & K SERVICES PW UNIFORMS 9/13/00 397467 $83.16 28793 G & K SERVICES PW UNIFORMS 9/13/00 401980 $113,27 28793 G & K SERVICES PW UNIFORMS 9/13/00 406571 $76.48 28793 G & K SERVICES PW UNIFORMS 9/13/00 411101 $102.66 28793 G & K SERVICES PW UNIFORMS 9/13/00 415648 $77.33 TOTAL FOR G & K SERVICES $452.90 28794 MN CHILD SUPPORT P CHILD SUPPORT - C SCHMID 9/13/00 $173.51 TOTAL FOR MNCHILDSUPPORTPMTCTR $173.51 28795 MN SUN PUBLICATION NOTICE OF ACCURACY TEST 9/13/00 356471 $28.60 TOTAL FOR MN SUN PUBLICATIONS $28.60 28796 NAVARRE TRUE VALU PAINT FOR CITY HALL 9/13/00 65880 $63.87 28796 NAVARRE TRUE VALU SAW BLADE 9/13/00 66682 $12.77 TOTAL FOR NAVARRE TRUE VALUE $76.64 28797 NIELSEN, BRADLEY SEC 125 REIMBURSEMENT 9/13/00 $267.69 TOTAL FOR NIELSEN, BRADLEY $267.69 . 28798 PAZANDAK, JOSEPH 8/14 - 9/8 MILEAGE/FILM DEV 9/13/00 $4.41 28798 PAZANDAK, JOSEPH 8/14 - 9/8 MILEAGE/FILM DEV 9/13/00 $172.15 TOTAL FOR PAZANDAK, JOSEPH $176.56 28799 SHOREWOOD PARKS SKATE PARK DONATIONS 9/13/00 $245.88 TOTAL FOR SHORE WOOD PARKS FOUNDATN $245.88 28800 SO LK MTKA POLICE D JULY BOOKING FEES 9/13/00 $117.12 TOTAL FOR SO LK MTKA POLICE DEPT $117.12 28801 MIDWEST COCA-COLA 9/13/00 32526102A $140.18 28801 MIDWEST COCA-COLA 9/13/00 62537109 $274.23 28801 MIDWEST COCA-COLA 9/13/00 62548155 $202.07 28801 MIDWEST COCA-COLA 9/13/00 63217112 $372.89 28801 MIDWEST COCA-COLA 9/13/00 63217179 $206.58 28801 MIDWEST COCA-COLA 9/13/00 63228101 $231.23 28801 MIDWEST COCA-COLA 9/13/00 63239140 $178.77 28801 MIDWEST COCA-COLA 9/13/00 63239165 $262.88 28801 MIDWEST COCA-COLA 9/13/00 65803144 $140.61 TOTAL FOR MIDWEST COCA-COLA BOTTLIN $2,009.44 28802 DAY DISTRIBUTING 9/13/00 105955 $16.90 Thursday, September 21,2000 Page 1 of8 Check # Vender Name Description Check Date Invoice # Amount 28802 DAY DISTRIBUTING 9/13/00 105955 $679.20 , 28802 DAY DISTRIBUTING 9/13/00 106196 $468.20 28802 DAY DISTRIBUTING 9/13/00 106699 $317.50 28802 DAY DISTRIBUTING 9/13/00 106987 $814.90 28802 DAY DISTRIBUTING 9/13/00 107469 $16.90 28802 DAY DISTRIBUTING 9/13/00 107469 $656.55 28802 DAY DISTRIBUTING 9/13/00 107761 $34.00 28802 DAY DISTRIBUTING 9/13/00 107761 $688.70 TOTAL FOR DAY DISTRIBUTING $3,692.85 28803 EAST SIDE BEVERAGE 9/13/00 29831 $63.00 28803 EAST SIDE BEVERAGE 9/13/00 663298 $93.50 28803 EAST SIDE BEVERAGE 9/13/00 665253 $622.45 28803 EAST SIDE BEVERAGE 9/13/00 668280 $1,866.30 28803 EAST SIDE BEVERAGE 9/13/00 670787 $880.00 28803 EAST SIDE BEVERAGE 9/13/00 672083 $1,065.90 28803 EAST SIDE BEVERAGE 9/13/00 672083 $9.05 28803 EAST SIDE BEVERAGE 9/13/00 675321 $2,899.45 TOTAL FOR EAST SIDE BEVERAGE COMPAN $7,499.65 28804 MARK VII 9/13/00 185392 $1,648.37 28804 MARK VII 9/13/00 187351 $39.25 . 28804 MARK VII 9/13/00 187991 $620.60 28804 MARK VII 9/13/00 187993 $10.90 28804 MARK VII 9/13/00 190674 $55.95 28804 MARK VII 9/13/00 190674 $2,418.85 TOTAL FOR MARK I'll $4,793.92 28805 MARLIN'S TRUCKING 9/13/00 8032/8057/80 $66.15 28805 MARLIN'S TRUCKING 9/13/00 8032/8057/80 $66.15 28805 MARLIN'S TRUCKING 9/13/00 8033/8058/80 $112.05 28805 MARLIN'S TRUCKING 9/13/00 8033/8058/80 $112.05 28805 MARLIN'S TRUCKING 9/13/00 8034/8059/80 $48.15 28805 MARLIN'S TRUCKING 9/13/00 8034/8059/80 $48.15 TOTAL FOR MARLIN'S TRUCKING $452.70 28806 NORTH STAR ICE 9/13/00 63270-08310 $286.80 28806 NORTH STAR ICE 9/13/00 63272-08310 $475.20 28806 NORTH STAR ICE 9/13/00 72250-08310 $840.00 TOTAL FOR NORTH STAR ICE $1,602.00 . 28808 QUALITY WINE & SPIRI .9/13/00 874603-00 $49.74 28808 QUALITY WINE & SPIRI 9/13/00 875170-00 $1,541.27 28808 QUALITY WINE & SPIRI 9/13/00 875173-00 $309.77 28808 QUALITY WINE & SPIRI 9/13/00 875215-00 $1,350.40 28808 QUALITY WINE & SPIRI 9/13/00 875216-00 $2,046.83 28808 QUALITY WINE & SPIRI 9/13/00 875223-00 $1,640.14 TOTAL FOR QUALITY WINE & SPIRITS CO $6,938.15 28809 PEPSI COLA COMPANY 9/13/00 35929592 $61.50 28809 PEPSI COLA COMPANY 9/13/00 52989025 $89.44 28809 PEPSI COLA COMPANY 9/13/00 52989146 $22.30 28809 PEPSI COLA COMPANY 9/13/00 54633515 $10.00 TOTAL FOR PEPSI COLA COMPANY $183.24 28810 PAUSTIS WINE COMPA 9/13/00134342 $114.73 28810 PAUSTIS WINE COMPA 9/13/00 134342 $151.02 28810 PAUSTIS WINE COMPA 9/13/00 134343 $1,148.00 28810 PAUSTIS WINE COMPA 9/13/00 134638 $306.00 TOTAL FOR PAUSTIS WINE COMPANY $1,719.75 Thursday, September 21,2000 Page 2 of8 Check # VelUler Name Description Check Date Invoice # Amount 28811 BROWNING FERRIS IN RECYCLING SVC SEPT 2000 9/20/00 08000-0200 $43.78 TOTAL FOR BROWNING FERRIS IND. $43.78 28812 COORDINATED BUSIN TONER 9/20/00 160072 $361.74 TOTAL FOR COORDINATED BUSINESSSYST $361.74 28813 EXCELSIOR-CITY OF OAK ST SIGNAL-3RD QTR 2000 9/20/00 $123.59 TOTAL FOR EXCELSIOR-CITY OF $123.59 28814 LONG LAKE POWER E PW PARTS 9/20/00 14897 $127.90 28814 LONG LAKE POWER E ADJUSTMENT 9/20/00 14918 ($42.16) 28814 LONG LAKE POWER E PW PARTS 9/20/00 15296 $119.40 28814 LONG LAKE POWER E adjustment 9/20/00 15308 ($23.26) TOTAL FOR LONG LAKE POWER EQUIPMENT $181.88 28815 MTI DISTRIBUTING CO BELTS 9/20/00 40130-00 $77.45 TOTAL FOR MTI DISTRIBUTING COMPANY $77.45 28816 MN SUN PUBLICATION CITY PROJ 99-02 9/20/00 354459 $78.65 TOTAL FOR MN SUN PUBLICATIONS $78.65 28817 MINNEGASCO OVERPYMT MECH PERMIT-19765 C 9/20/00 $5.00 TOTAL FOR.MINNEGASCO $5.00 . 28818 NORTHERN STATES P 9/20/00 $2,298.39 TOTAL FOR NORTHERN STATES POWER $2,298.39 28819 PEPSI COLA COMPANY 9/20/00 52989067 $80.96 28819 PEPSI COLA COMPANY 9/20/00 52989071 $125.68 TOTAL FOR PEPSI COLA COMPANY $206.64 28820 ROGNESS SERVICE & VACUUM REPAIRS 9/20/00 2683 $56.58 TOTAL FOR ROGNESS SERVICE & SALES $56.58 28821 ROLEK,ALAN SEC 125 REIMBURSEMENT 9/20/00 $453.02 TOTAL FOR ROLEK, ALAN $453.02 28822 SAM'S CLUB SUPPLIES 9/20/00 $138.34 28822 SAM'S CLUB SUPPLIES 9/20/00 $41.06 28822 SAM'S CLUB SUPPLIES 9/20/00 $41.06 28822 SAM'S CLUB SUPPLIES 9/20/00 $41.06 28822 SAM'S CLUB SUPPLIES 9/20/00 $110.42 TOTAL FOR SAM'S CLUB $371.94 . 28823 TONKA PRINTING CO. STAMP FOR CKS 9/20/00 $46.75 TOTAL FOR TONKA PRlNTlNG CO. $46.75 28824 US POSTAL SERVICE PSTG MTR REFILL 9/20/00 $500.00 TOTAL FOR US POSTAL SERVICE $500.00 28825 US WEST 9/20/00 $99.05 28825 US WEST 9/20/00 $261.99 TOTAL FOR US WEST $361.04 28826 DAY DISTRIBUTING 9/20/00 106195 $658.00 28826 DAY DISTRIBUTING 9/20/00 106986 $431.85 28826 DAY DISTRIBUTING 9/20/00 107760 $17.00 28826 DAY DISTRIBUTING 9/20/00 107760 $814.75 TOTAL FOR DAY DISTRIBUTING $1,921.60 28827 MARK VII 9/20/00 163307 $674.85 28827 MARK VII 9/20/00 166308 $2,632.45 28827 MARK VII 9/20/00 167725 $238.25 TOTAL FOR MARK VII $3,545.55 28828 MINNETONKA REFRIG A1C REPAIRS 9/20/00 $168.50 TOTAL FOR MINNETONKA REFRIGERATION $168.50 Thursday. September 21,2000 Page 3 of 8 Check # Vender Name Description Check Date Invoice # Amount 28829 PAUSTIS WINE COMPA 9/20100 W 134340 $487.50 TOTAL FOR PAUSTlS WINE COMPANY $487.50 28830 QUALITY WINE & SPIRI 9/20/00 875332-00 $5.10 28830 QUALITY WINE & SPIRI 9/20/00 875762-00 $17.21 28830 QUALITY WINE & SPIRI 9/20/00 877602-00 $958.80 28830 QUALITY WINE & SPIRI 9/20100 877602-00 $500.79 28830 QUALITY WINE & SPIRI 9/20/00 877603-00 $446.41 28830 QUALITY WINE & SPIRI 9/20/00 877603-00 $1,286.38 28830 QUALITY WINE & SPIRI 9/20/00 877604-00 $471.93 28830 QUALITY WINE & SPIRI 9/20100 877604-00 $1,338.39 28830 QUALITY WINE & SPIRI 9/20100 877609-00 $431.44 TOTAL FOR QUALITY WINE & SPIRITS CO $5,456.45 28831 VERITAS SERVER BACKUP UPGRADE 9/20/00 603083150 $1,647.14 TOTAL FOR VERITAS $1,647.14 28832 WASTE MANAGEMENT SEPT SVC 9/20/00 1593-005119 $47.38 TOTAL FOR WASTE MANAGEMENT $47.38 28833 MEDICA OCT PREMIUMS 9/28/00 10027510220 $300.71 28833 MEDICA OCT PREMIUMS 9/28/00 10027510220 $3,970.65 28833 MEDICA OCT PREMIUMS 9/28/00 10027510220 $300.70 . 28833 MEDICA OCT PREMIUMS 9/28/00 10027510220 $300.71 28833 MEDICA OCT PREMIUMS 9/28/00 10027512259 $1,183.94 28833 MEDICA OCT PREMIUMS 9/28/00 10027512545 $1,493.87 TOTAL FOR MEDICA $7,550.58 28834 AFSCME COUNCIL 14 OCT UNION DENTAL 9/28/00 $295.44 TOTAL FOR AFSCME COUNCIL 14 $295.44 28835 FORTIS BENEFITS INS OCT PREMIUMS 9/28/00 $84.15 28835 FORTIS BENEFITS INS OCT PREMIUMS 9/28/00 $6.00 28835 FORTIS BENEFITS INS OCT PREMIUMS 9/28/00 $6.00 28835 FORTIS BENEFITS INS OCT PREMIUMS 9/28/00 $6.00 TOTAL FOR FORTIS BENEFITS INS CO $102.15 28836 AGRI DRAIN CORP TARP STRAPS/FLAGS 9/28/00 0160932-IN $37.02 TOTAL FOR AGRI DRAIN CORP $37.02 28837 ARMOR LOCK & ALAR ALARM MONITORING 10/1 -12/31/00 9/28/00 42172 $145.12 TOTAL FOR ARMOR LOCK & ALARM SVCS $145.12 . 28838 BIFFS, INC. CITY PARK TOILETS 9/28/00 W108860-10 $906.53 TOTAL FOR BIFFS,INC. $906.53 28839 DEPT OF LABOR & IND STATE BOILER LICENSING 9/28/00 $10.00 TOTAL FOR DEPTOF LABOR & INDUSTRY $10.00 28840 HARDRIVES, INC VINE HILUCOVINGTON TRAIL BIT I 9/28/00 PV #3 - BIT T $5,909.76 TOTAL FOR HARDRIVES,INC $5,909.76 28841 EVERGREEN LAND SE CHAN EASEMENT 9/28/00 00-1106 $250.65 TOTAL FOR EVERGREEN LAND SERVICE CO $250.65 28842 HAWKINS WATER TRE 9/28/00 DM 45663 $5.00 TOTAL FOR HAWKINS WATER TREATMENT $5.00 28843 J.O. THOMPSON INC CARPET FOR CITY HALL OFFICES 9/28/00 11298 $8,976.28 TOTAL FOR J.O. THOMPSON INC $8,976.28 28844 KAEDING & ASSOC., IN ELECT ENG SVCS-AMESBURY WEL 9/28/00 900905D $425.00 TOTAL FOR KAEDING & ASSOC., INC. $425.00 28845 LARKIN, HOFFMAN, DA KOEHNEN PLAT 9/28/00 361362 $109.38 28845 LARKIN, HOFFMAN, DA GENERAL MATTERS 9/28/00 361362 $1,665.72 28845 LARKIN, HOFFMAN, DA LAND USE MATTERS 9/28/00 361363 $1.225.00 Thursday, September 21,2000 Page 4 018 "- Check # Vender Name Description Check Date Invoice # Amount 28845 LARKIN, HOFFMAN, DA METRICOM 9/28/00 361363 $100.00 28845 LARKIN, HOFFMAN, DA USF&G V GEH CONSTRlHENDRICK 9/28/00 361364 $55.60 28845 LARKIN, HOFFMAN, DA CITY & GIDEONS V ELLERS OUTDO 9/28/00 361365 $232.80 28845 LARKIN, HOFFMAN, DA R JOHNSON - REMOV FR CONCIL C 9/28/00 361366 $33.00 28845 LARKIN, HOFFMAN, DA R JOHNSON V CITY ET AL 9/28/00 361367 $814.50 28845 LARKIN, HOFFMAN, DA CITY V R JOHNSON-VINE HILL RD R 9/28/00 361368 $50.00 28845 LARKIN, HOFFMAN, DA SHOREWOOD YACHT CLUB 9/28/00 361369 $1,283.00 TOTAL FOR LARKIN, HOFFMAN, DALY... $5,569.00 28846 LOCKMASTERS USA IN PADLOCKS 9/28/00 994061 $76.57 TOTAL FOR LOCKMASTERS USA INC $76.57 28847 M/A ASSOCIATES INC. GARBAGE CAN DEODORANT 9/28/00 19131 $76.06 TOTAL FOR MIA ASSOCIA TES INC. $76.06 28848 MCLEOD USA PHONE BILL - AUG 2000 9/28/00 6063032 $109.93 28848 MCLEOD USA PHONE BILL - AUG 2000 9/28/00 6063032 $480.61 28848 MCLEOD USA PHONE BILL - AUG 2000 9/28/00 6063032 $154.80 28848 MCLEOD USA PHONE BILL - AUG 2000 9/28/00 606.3032 $108.97 28848 MCLEOD USA PHONE BILL - AUG 2000 9/28/00 6063032 $51.19 28848 MCLEOD USA PHONE BILL - AUG 2000 9/28/00 6063032 $102.38 . 28848 MCLEOD USA PHONE BILL - AUG 2000 9/28/00 6063032 $287.94 TOTAL FOR MCLEOD USA $1,295.82 28849 METRO COUNCIL ENVI APR-JUN WASTEWATER 9/28/00 710570 $25,168.00 TOTAL FOR METRO COUNCIL ENVIRONMENT $25,168.00 28850 METRO COUNCIL ENVI AUG 2000 SAC REPT 9/28/00 $8,712.00 TOTAL FOR METRO COUNCIL ENVIRONMENT $8,712.00 28851 METRO WEST INSPEC JUUAUG 2000 INSP SVCS 9/28/00 $240.00 TOTAL FOR METRO WEST INSPECTION SVC $240.00 28852 MIDWEST ASP HAL T C STORM SEWER IMPROVE-SR CTR 9/28/00 PV #3 - SR C $18,413.09 TOTAL FOR MIDWEST ASPHALT CORP. $18,413.09 28853 MCES, YOUTH PROGR LIFEGUARD SVCS - SUMMER OF 20 9/28/00 $929.25 TOTAL FOR MCES, YOUTH PROGRAMS $929.25 28854 MOUND-CITY OF 4TH QTR 2000 FIRE CONTRACT SV 9/28/00 $1,809.00 TOTAL FOR MOUND-ClTYOF $1,809.00 28855 MUNITECH, INC. OCT SVCS 9/28/00 7535 $2,485.00 . 28855 MUNITECH, INC. OCT SVCS 9/28/00 7535 $4,615.00 TOTAL FOR MUNITECH,INC. $7,100.00 28856 NORTHERN STATES P 9/28/00 $101.70 28856 NORTHERN STATES P 9/28/00 $2,374.31 28856 NORTHERN STATES P 9/28/00 $84.12 28856 NORTHERN STATES P 9/28/00 $106.00 28856 NORTHERN STATES P 9/28/00 $101.51 28856 NORTHERN STATES P 9/28/00 $42.39 28856 NORTHERN STATES P 9/28/00 $25.49 28856 NORTHERN STATES P 9/28/00 $699.08 28856 NORTHERN STATES P 9/28/00 $14.93 28856 NORTHERN STATES P 9/28/00 $10.22 28856 NORTHERN STATES P 9/28/00 $3.14 28856 NORTHERN STATES P 9/28/00 $45.28 TOTAL FOR NORTHERNSTATES POWER $3,608.17 28857 PRECISION DATA SYS PRINT CARTRIDGES 9/28/00 003584 $31.67 28857 PRECISION DATA SYS PRINT CARTRIDGES 9/28/00 003584 $31.66 28857 PRECISION DATA SYS PRINT CARTRIDGES 9/28/00 003584 $31.67 Thursday, September 11,1000 Page 5 018 -' Check # Vender Name Description Check Date Invoice # Amolll1t TOTAL FOR PRECISION DATA SYSTEMS INC $95.00 28858 E.H RENNER & SON'S PULUINSTALL RENTAL PUMP-WOO 9/28/00 4906 $8,591.73 TOTAL FOR E.H RENNER & SON'S $8,591.73 28859 SO LK MTKA POLICE D OCT MONTHLY BUDGET 9/28/00 $43,276.00 TOTAL FOR SO LK MTKA POLICE DEPT $43,276.00 28860 TONKA BAY-CITY OF OCT RENT - TB L1a 9/28/00 $1,175.00 28860 TONKA BAY-CITY OF SPRINKLER SYSTEM @ PW BLDG 9/28/00 $300.00 TOTAL FOR TONKA BAY-CITYOF $1,475.00 28861 TWIN CITY STRIPING CITY STREET STRIPING 9/28/00 2866 $3,993.84 TOTAL FOR TWIN CITY STRIPING $3,993.84 28862 US WEST 9/28/00 $52.43 TOTAL FOR liS WEST $52.43 28863 US WEST DEX ADS 9/28/00 00723369600 $165.94 TOTAL FOR liS WEST DEX $165.94 28864 VINIFERA MINNESOTA 9/28/00 320287 $372.00 TOTAL FOR J1NIFERA MINNESOTA $372.00 28865 VINTAGE ONE WINES, I 9/28/00 4679 $211.00 TOTAL FOR Ji1NTAGE ONE WINES, me. $211.00 . 28866 WSB AND ASSOCIATE EDGEWOOD CULVERT CROSSING 9/28/00 01074-000-1 $1,801.50 28866 WSB AND ASSOCIATE GIS CONTOURlTOPO MAP REa 9/28/00 01074-360-0 $54.00 28866 WSB AND ASSOCIATE FREEMAN PK BLDG 9/28/00 01074-370-1 $1,803.68 28866 WSB AND ASSOCIATE FREEMAN PK BLDG CONST SVCS 9/28/00 01074-374-0 $3,265.50 28866 WSB AND ASSOCIATE FREEMAN PK-WATERSHED PERMIT 9/28/00 01074-377-0 $157.50 28866 WSB AND ASSOCIATE SHOREWOOD PONDS DEV REV 9/28/00 01074-390-1 $627.00 28866 WSB AND ASSOCIATE CR 19 TR CROSSING 9/28/00 01074-450-0 $2,688.35 28866 WSB AND ASSOCIATE FREEMAN PK DRIVEWAY CLOSURE 9/28/00 01074-483-0 $3,319.50 28866 WSB AND ASSOCIATE FREEMAN PK DRIVEWAY CLOSURE 9/28/00 01074-483-0 $2,784.15 28866 WSB AND ASSOCIATE WOODHAVEN WELL REHAB 9/28/00 01074-490-1 $469.50 28866 WSB AND ASSOCIATE SMITHTOWN RD/CTRY CLUB @CSA 9/28/00 01120-000-2 $788.00 28866 WSB AND ASSOCIATE NOBLE RD CONST SVCS 9/28/00 01151-004-0 $228.00 28866 WSB AND ASSOCIATE SHADY ISLAND LIFT STATION REC 9/28/00 01162-004-0 $178.00 28866 WSB AND ASSOCIATE FREEMAN PK WTRlSW PROJECT 9/28/00 01169-100-0 $2,700.75 28866 WSB AND ASSOCIATE FREEMAN PKSEWERlWATER 9/28/00 01169-100-0 $2,917.92 28866 WSB AND ASSOCIATE EDGEWOOD RD CULVERT REPL 9/28/00 01182-000-0 $620.00 . 28866 WSB AND ASSOCIATE TR IMPR -VINE HILUCOVINGTON 9/28/00 01190-004-0 $1,978.10 TOTA.L FOR WSB AND ASSOCIATES $26,381.45 28867 COLOR CENTER PAINT FOR CITY OFFICES 9/28/00 129648 $49.97 TOTAL FOR COLOR CENTER $49.97 28868 BELLBOY CORPORATI 9/28/00 19633700 $78.05 28868 BELLBOY CORPORA TI 9/28/00 19633800 $193.20 28868 BELLBOY CORPORATI 9/28/00 19633900 $535.23 28868 BELLBOY CORPORATI 9/28/00 19667200 $1,630.15 28868 BELLBOY CORPORA TI 9/28/00 19667400 $358.95 28868 BELLBOY CORPORA TI 9/28/00 19667500 $585.25 28868 BELLBOY CORPORATI 9/28/00 19668100 $28.39 TOTAL FOR BELLBOY CORPORATION $3,409.22 28869 BELLBOY BAR SUPPLY 9/28/00 32476300 $39.57 28869 BELLBOY BAR SUPPLY 9/28/00 32476300 $107.29 28869 BELLBOY BAR SUPPLY 9/28/00 32476400 $141.72 28869 BELLBOY BAR SUPPLY 9/28/00 32476400 $53.31 28869 BELLBOY BAR SUPPLY 9/28/00 32522400 $47.54 28869 BELLBOY BAR SUPPLY 9/28/00 32523900 $49.14 Thursday, September 21,2000 P(lge 6 018 lo Check # Vender Name Description Check Date Invoice # Amount 28869 BELLBOY BAR SUPPLY 9/28/00 32523900 $16.59 TOTAL FOR BELLBOY BAR SUPPLY $455.16 28871 GRIGGS, COOPER & C 9/28/00 262405 $174.55 28871 GRIGGS, COOPER & C 9/28/00 262406 $600.05 28871 GRIGGS, COOPER & C 9/28/00 262407 $843.79 28871 GRIGGS, COOPER & C 9/28/00 262413 $15.55 28871 GRIGGS, COOPER & C 9/28/00 262414 $300.52 28871 GRIGGS, COOPER & C 9/28/00 262415 $149.50 28871 GRIGGS, COOPER & C 9/28/00 262416 $166.46 28871 GRIGGS, COOPER & C 9/28/00 262436 $6.73 28871 GRIGGS, COOPER & C 9/28/00 262437 $238.19 28871 GRIGGS, COOPER & C 9/28/00 262438 $182.51 28871 GRIGGS, COOPER & C 9/28/00 265208 $2,050.72 28871 GRIGGS, COOPER & C 9/28/00 265209 $341.64 28871 GRIGGS, COOPER & C 9/28/00 265212 $49.10 28871 GRIGGS, COOPER & C 9/28/00 265212 $593.95 28871 GRIGGS, COOPER & C 9/28/00 265213 $9.67 28871 GRIGGS, COOPER & C 9/28/00 265214 $80.77 28871 GRIGGS, COOPER & C 9/28/00 265230 $1,196.31 . 28871 GRIGGS, COOPER & C 9/28/00 265230 $53.98 28871 GRIGGS, COOPER & C 9/28/00 265231 $26.64 28871 GRIGGS, COOPER & C 9/28/00 544151 ($15.45) 28871 GRIGGS, COOPER & C 9/28/00 544379 ($53.15) TOTAL FOR GRIGGS, COOPER & COMPANY $7,011.03 28872 JOHNSON BROS L1QU 9/28/00 1155624 $111.75 28872 JOHNSON BROS L1QU 9/28/00 1155624 $131.25 28872 JOHNSON BROS L1QU 9/28/00 1155625 $142.60 28872 JOHNSON BROS L1QU 9/28/00 1155625 $153.25 28872 JOHNSON BROS L1QU 9/28/00 1155626 $81.00 28872 JOHNSON BROS L1QU 9/28/00 1155626 $120.10 28872 JOHNSON BROS L1QU 9/28/00 1156323 $628.95 28872 JOHNSON BROS L1QU 9/28/00 1156324 $1,007.55 28872 JOHNSON BROS L1QU 9/28/00 1156325 $637.50 28872 JOHNSON BROS L1QU 9/28/00 1157996 $26.65 28872 JOHNSON BROS L1QU 9/28/00 1157997 $168.65 . 28872 JOHNSON BROS L1QU 9/28/00 1158111 $679.34 28872 JOHNSON BROS L1QU 9/28/00 1158112 $1,984.24 28872 JOHNSON BROS L1QU 9/28/00 1158113 $756.28 28872 JOHNSON BROS L1QU 9/28/00 1158966 $268.75 28872 JOHNSON BROS L1QU 9/28/00 1158967 $268.75 28872 JOHNSON BROS L1QU 9/28/00 1158968 $442.45 TOTAL FOR JOHNSON BROS LlQUOR CO. $7,609.06 28873 LAKE REGION VENDIN 9/28/00 8587 $116.80 28873 LAKE REGION VENDIN 9/28/00 8588 $92.91 28873 LAKE REGION VENDIN 9/28/00 8589 $87.60 28873 LAKE REGION VENDIN 9/28/00 8605 $233.60 28873 LAKE REGION VENDIN 9/28/00 8606 $122.11 28873 LAKE REGION VENDIN 9/28/00 8607 $87.60 TOTAL FOR LAKE REGION VENDING $740.61 28874 PHILLIPS WINE & SPIRI 9/28/00 641237 $1,593.15 28874 PHILLIPS WINE & SPIRI 9/28/00 641238 $46.50 28874 PHILLIPS WINE & SPIRI 9/28/00 641238 $539.48 28874 PHILLIPS WINE & SPIRI 9/28/00 641238 $2,932.15 28874 PHILLIPS WINE & SPIRI 9/28/00 641239 $1,021.75 Thursday. September 11,1000 Page 7 of 8 Check # Vender Name 28874 28874 28874 28874 28874 28874 28875 28875 28875 28875 28875 Description PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI PHILLIPS WINE & SPIRI TOTAL FOR PHlLLlPS WINE & SPIRITS WINE COMPANY (THE) WINE COMPANY (THE) WINE COMPANY (THE) WINE COMPANY (THE) WINE COMPANY (THE) TOTAL FOR WINE COMPANY (THE) TOTAL CHECKS Check Date Invoice # 9/28/00 641718 9/28/00 643229 9/28/00 643229 9/28/00 643230 9/28/00 643231 9/28/00 643231 9/28/00 45663 9/28/00 45669 9/28/00 45670 9/28/00 45707 9/28/00 45806 Thursday. September 21,2000 Amount $42.00 $136.80 $391.95 $1,059.75 $58.85 $152.55 $7,974.93 $198.70 $456.75 $577.70 ($456.00) $72.00 $849.15 $266,364.97 Page 80f8 . . . .. . Payroll Register Check # Last Name First Name MI Check Amt Check Date 215867 BROWN LAWRENCE A 1,734.86 9/12/00 215868 BUHL SUSAN E 222.23 9/12/00 215869 BURTON BONNIE M 1,306.34 9/12/00 215870 CARIGNAN DEANN M 103.78 9/12/00 215871 CARTER CLINTON H 177.58 9/12/00 215872 DAVIS CHARLES S 960.36 9/12/00 215873 DUFFY DAVID C 210.33 9/12/00 215874 EISCHENS JAMES E 445.51 9/12/00 215875 ELKE CATHERINE M 724.35 9/12/00 215876 FASCHING PATRICIA L 685.51 9/12/00 215877 FLEMMING JAMES D 96.63 9/12/00 215878 GROUT TWILA R 830.96 9/12/00 215879 GUSTAFSON DAVID W 220.47 9/12/00 . 215880 HELLING PAMELA J 591.13 9/12/00 215881 HIRSCH DANA M 71.57 9/12/00 215882 JOHNSON DENNIS D 1,026.62 9/12/00 215883 KALLEST AD STEPHEN N 854.38 9/12/00 215884 KARELS PAUL C 130.04 9/12/00 215885 LATTERNER SUSAN M 365.46 9/12/00 215886 LEDWITH JAMES R 57.26 9/12/00 215887 LUGOWSKI JOSEPH P 960.83 9/12/00 215888 MASON BRADLEY J 972.41 9/12/00 215889 NICCUM LAWRENCE A 1,236.57 9/12/00 215890 NIELSEN BRADLEY J 959.05 9/12/00 215891 PANCHYSHY JEAN M 1,136.49 9/12/00 215892 PAZANDAK JOSEPH E 1,292.19 9/12/00 . 215893 POUNDER CHRISTOPHER J 1,011.29 9/12/00 215894 RANDALL DANIEL J 1,107.96 9/12/00 215895 SCHMID CHRISTOPHER E 496.61 9/12/00 215896 SCHNEEWIN JACQUELYN K 871.29 9/12/00 215897 STALBERGE PATRICIA A 172.52 9/12/00 215898 SW ANDBY DONALD R 1,108.19 9/12/00 Total of Checks $22,140.77 Friday, September 15, 2000 Page 1 of 1