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041000 CC Reg AgP '~ \ \ .. .......~ \ ' CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, APRIL 10,2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love _ Garfunkel Lizee._ Zerby _ Stover _ B. Review Agenda C. Presentation of Pre-Board of Review Report by City Assessor Tom Carroll and Rob Winge D. Report by Tom Skramstad - LMCD (Att.-#lD LMCD Update Number 1) 2. APPROVAL OF MINUTES A. City Council Executive Session Meeting Minutes, March 27, 2000 (Att.-#2A Minutes) B. City Council Regular Meeting Minutes, March 27, 2000 (Att.-#2B Minutes) C. City Council Work Session Meeting Minutes, March 27, 2000 (Att.-#2C Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions askedlollowing removal from Consent AgelUltL A. A Motion to Adopt a Resolution to Accept Bids and to Award Contract-Shady Island Lift Station (Att.-#3A Proposed Resolution) B. A Motion Authorizing Expenditure of Funds for an Asphalt Roller (Att.-#3B Director of Public Works' Memorandum) ~ 1....._ ...', .... - -.; I CITY COUNCIL AGENDA - APRIL 10,2000 PAGE20F3 ......, C. A Motion Authorizing Expenditure of Funds for a Rider Mower (Att.-#3C Director of Public Works' Memorandum) D. A Motion to Approve an Extension of the Deadline for Compliance with a Notice to Remove (Att.-#3D Planner's Memorandum) Applicant: James and Valerie Keefer Location: 20925 Forest Drive E. A Motion to Allow Metricom, Inc. to Apply for a Conditional Use Permit for Telecommunications Equipment on the Southeast Area Water Tower (Att.-#3E Planner's Memorandum) F. A Motion to Approve an Agreement with the Minnetonka Public Schools Community Education and Services for Lifeguard Service and Swimming Lesson Program During the 2000 Swimming Season for-Crescent Beach (Att.-#3F Agreement) G. A Motion to Adopt a Resolution Authorizing Grant Application for the Freeman Park Multipurpose Building (Att.-#3G Proposed Resolution) H. A Motion to Adopt a Resolution Approving a Biennial Gambling License for American Legion Post #259 (Att.-#3H Proposed Resolution) 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. PARKS - Report by Representative A. Report on Park Commission Meeting Held March 28, 2000 (Att.-#5A Draft Minutes) 6. PLANNING - Report by Representative A. A Motion to Direct Staff to Prepare a Resolution Approving a Conditional Use Permit (Att.-#6A Engineer's Memorandum, Resident E-mails) Applicant: U.S. West Location: 19395 State Highway 7 B. A Motion to Adopt a Resolution Approving an Amendment to the Development Agreement for Shorewood Ponds (Att.-#6B Planner's Memorandum and Proposed Resolution) C. A Motion to Adopt a Resolution Approving Revisions to Shorewood's Tree Policy (Att.-#6C Planner's Memorandum and Proposed Resolution) 4 : , ... "' .. t CITY COUNCIL AGENDA _ APRIL 10,2000 PAGE30F3 7. GENERAL A. Consideration of a Motion Regarding Billing for the Southshore Community Center (Att.#7A-Director of Public Works Memorandum) B. A Motion Committing to Reimburse Excelsior for Expenses Associated with Hiring a Fire District Transition Coordinator (Att.-#7B Planner's Memorandum) C. A Motion to Adopt a Resolution Authorizing the Mayor and City Administrator to Enter Into a Joint Powers Agreement for Fire Services (Att.#7C Proposed Resolution and Agreement) 8. ENGlNEERING/PUBLIC WORKS A. A Motion to Adopt a Resolution Accepting Appraisals and Authorizing Compensation for Easements and Right of Way Acquisition for the TH 7 _ 41 Intersection Project.(Att.-#8A Engineer's Memorandum and Proposed Resolution). B. A Motion to Adopt a Resolution Approving Plans and Specifications and Authorizing Advertisement of Bids for Covington Road and Vine Hill Road Trail Project (Att.-#8B Engineer's Memorandum and Proposed Resolution). C. A Motion to Adopt a Resolution Approving Plans and Specifications and Authorizing Advertisement of Bids for Freeman Park Multipurpose Building (Att.-#8C Engineer's Memorandum and Proposed Resolution) D. A Motion to Adopt a Resolution Approving Plans and Specifications and Authorizing Advertisement of Bids for 2000 Bituminous Seal Coat Project (Att.- #8D Engineer's Memorandum and Proposed Resolution) 9. REPORTS: A. Administrator & Staff 1. Gideon Glen 2. Skate Park 3. Freeman Park Multipurpose Building B. Mayor & City Council 10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.-#10) - ,. , ~.j f I ~ . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927 · (612) 474-3236 FAX (612) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 10 April 2000 There will be a joint meeting of the City Council and Friends of the Southshore Senior Center at 6:00 P.M. before the regular meeting. Agenda Item #lC: City Assessor Tom Carroll will be present to briefly discuss procedures for the upcoming Board of Review. Agenda Item #lD: Newly appointed LMCD representative, Tom Skramstad will be present to review current goings-on at the LMCD. He would appreciate any input or direction the Council may give for his representation of the City on the board. Agenda Item #3A: This item accepts the bid and awards the contract for reconstruction of the Shady Island Lift Station. This item was tabled from the last City Council Agenda to clarify a discrepancy in the bid submitted. Staff is recommending award 'Of the contract to Widmer Inc. in the amount of $50,275.00. This is below the Engineer's estimate. Agenda Item #3B: This motion authorizes the expenditure of funds for purchase of an asphalt roller to replace the 1976 model. The quote provided is in the amount of $ 10,382 submitted by Aspen Equipment. This expenditure is in accordance with the equipment replacement schedule of the Capital Improvement Program. Agenda Item #3C: This motion authorizes the expenditure of funds for purchase of a Toro Groundsmaster 325 and broom attachment in the amount of $20,875.07.as submitted by MTI Equipment. Staff I recommending approval of the purchase by motion, in addition to authorization to sell the existing unit on the open market. Agenda Item #3D: James and Valerie Keefer have requested additional time to comply with a Notice to Remove for their property at 20925 Forest Drive. In order to take advantage of Spring Cleanup, a 60-dayextension of their deadline would be required. While this is somewhat longer than what the City typically grants (30 days is somewhat common), staff recommends the extension, provided that additional progress is made prior to the Spring Cleanup. The owners are also on notice that the City will correct any violations found to remain after the extension deadline. Any cost incurred by the City will be billed to the owners. Approval of the extension requires a simple majority vote. n ~t1 PRINTED ON RECYCLED PAPER .. .. . . Executive Summary. City Council Meeting of 10 April 2000 Agenda Item #3E: Metricom, Inc. has asked permission to make an application for a conditional use permit to erect telecommunications equipment (antennas and ground equipment) on the Southeast Area Water Tower site. This approval does not pre-approve the conditional use permit. The applicant is also advised that his proposed rental rate ($1000 per month) is lower than what the City currently charges ($1500). Approval of this item requires a simple majority vote by the Council. Agenda Item #6A: This item was tabled in order to have Garrett Lysiak present to explain the issue of coverage. Mr. Lysiak has a scheduling conflict for Monday night, but will provide information to Larry Brown. If questions remain, it is recommended that the matter be tabled to the 24 April meeting. Agenda Item #6B: The developer of Shorewood Ponds requests an amendment to the development agreement that would allow units near the trail to be occupied before the trail is constructed. Since the proposed water main loop will go in the vicinity of the trail, the City Engineer recommends waiting on the trail construction. Staff recommends in favor of the amendment, subject to conditions that prospective buyers sign off that they are aware of the trail location. The trail must be staked by the developer. Approval of the amendment requires a four-fifths vote by the Council. Agenda Item #6C: The Planning Commission agrees with staff that the current Tree Preservation and Replacement Policy is in need of ''fine-tuning''. Proposed revisions are contained in the Planning Director's memorandum. A resolution will be distributed under separate cover. Approval requires a simple majority vote by the Council. Agenda Item #7 A: This item is the topic of the special meeting with the Friends at 6:00 p.m., before the regular meeting. Agenda Item #7B: The Fire Transition Committee recommends hiring Jim Hurm as a transition coordinator. Shorewood'.s share of the tab is 40 percent of $25,000 or $10,000. Since there is no budget for this item, staff recommends use of the Council Contingency, if approved. Approval requires a four-fifths vote. Agenda Item #7C: The five South Lake communities have been asked to adopt the joint powers agreement for fire services. The Transition Committee will vote on this matter at its next meeting on 18 April. Agenda Item #8A: This item is a resolution which authorizes MnlDOT to begin negotiations for the easements and right of way acquisition for the TH 7 and 41 Project. MnlDOT has promised the City of Shorewood to compensate the City for all right of way costs. A letter of commitment reconfirming MnlDOT's commitment will be provided with this item. Agenda Item #8B: This resolution approves the plans specifications and engineer's estimate and authorizes advertisement of bids for the Vine Hill Road - Covington Road Project. A full 2 . . ~ . . Executive Summary. City Council Meeting of 10 April 2000 detailed report of costs vs. the CIP will be presented during the City Council Meeting by Larry Brown, City Engineer. Agenda Item #8C: This resolution approves the plans and specifications for the Freeman Park Multipurpose Building and authorizes advertisement for bids. Staff is recommending approval of the resolution. Agenda Item #8D: This resolution approves the plans specifications and engineers estimate and authorizes advertisement for bids for the joint project with the Cities of Excelsior, Shorewood, and Tonka Bay for bituminous seal coating. Staff is recommending approval of the resolution. 3 LMCD Update Number 1 April 5, 2000 Submitted by Tom Skramstad 1. Cruiser's Cove at Big Island A Task Force was created in 1999 to study the issue of crowds, noise, drinking of alcohol and public safety. Recommendations were created, a public hearing held, and the conclusion was that 2 boat traffic lanes, bounded by special buoys, would be established perpendicular to the shoreline. The buoys are on order, and brochures intended to educate the public are being created. Also, any "special events" held there will need a pennit. At the end of the year, the success of the program will be evaluated and adjustments made, if needed. . 2. Eurasian Water Milfoil A new harvester is on order, bringing the total to 5. The schedule for harvesting will be detennined in June; this is done by frrst viewing the lake from an airplane to see where the infestation is worst. Then a boat is taken around to confrrm the plan. The harvesters are launched at Spring Park and so generally start their harvesting in Spring Park Bay and Phelps Bay and move on from there. The goal of this program is to help make the lake navigable; therefore channels will be cut where needed, as opposed to clear cutting all of the weed. After one round of cutting throughout the lake is completed, a second round will begin, about a month later. There will be 400 labor hours per week expended doing the harvesting. 3. Zebra Mussels A public education program will continue. No zebra mussels have been found on Minnetonka yet, but apparently they are becoming rampant on the Mississippi near Winona. ..... " 4. Marina re-development The LMCD is developing a standardized "program" to guide in the redevelopment of existing marinas (and other properties for that matter). There are 27 sites on the Lake that have been analyzed as to property size, current boat storage configuration, feet oflakeshore, etc. One of the desired outcomes of a redevelopment is to significantly reduce the boat density. The range is from 50% reduction to 75% (for the most part). There are a very wide variety of opinions from the various cities and from interested marina owners about this. In fact the redevelopment of the Cochrane's site in Greenwood is driving this issue. The LMCD does not want to handle these one at a time; rather, wants to establish the overall policy for what is best for the overalllake.The matter will get more discussion at our April 12th Board meeting. 5. Boat Density Survey. This survey is done every 2 years, via analyzing aerial photographs. Fifteen to 20 flights are taken over the lake on a busy weekend day. This is scheduled for this Summer. 6 User Attitude Survey This is done every three years via interviews at public landings, marinas and with homeowners. Also scheduled for this summer. 7. Water Quality - The overall quality of the Lake, in all bays, was lower in 1999 than at any prior time. This is partly due to the lack of rain last year. Generally the water is lowest in quality on the West and South, where water enters the Lake. As the water flows North (downstream towards Gray's Bay) the water gets cleaner and cleaner. Runoffs from lawns, streets, new developments and hobby farms all contribute to this deteriorization. The single biggest problem is that new developments throughout the Western suburbs are causing runoff to outstrip the wetlands ability to filter the flow. Flow measuring used to be done manually; 4F-1D this year flow measurement stations will be installed at 6 Mile Creek (Halsted's Bay) and at Painter's Creek (Jenning's Bay). 8. Beer, Wine Liquor Licenses Renewals for cruise boat licenses are underway. Mandatory training is required for the operators of the boats. Staff has recommended renewal of all prior licenses. 9. Dock License Renewal Renewal of multiple dock licenses is also underway, and Staff has recommended renewal for all prior licenses. (Multiple dock means more than 5 boat spots.) End of report. . . . . CITY OF SHOREWOOD CITY COUNCIL EXECUTIVE SESSION MONDAY, MARCH 27, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:30 P.M. MINUTES 1. D l) AF .iJj~f. r CONVENE EXECUTIVE SESSION MEETING Mayor Woody Love called the meeting to order at 6:30 p.m. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel and Lizee; Planning Director Nielsen; Legal Counsel Tim Keane and Gary Van Cleve Absent: Council members Stover and Zerby B. Review Agenda Mayor Woody Love read the agenda for March 27, 2000. The agenda was approved as presented. 2. ATTORNEYS TIM KEANE AND GARY VAN CLEVE TO DISCUSS OPTIONS FOR RESOLVING SENIOR CENTER PROJECTI USFG BOND ISSUE Legal Counsel updated the City Council regarding the court's denial of the City's claim for liquidated damages on the Senior Center Project / USPG Bond Issue. 3. ADJOURN The meeting adjourned at 7:06 p.m. RESPECTFULLY SUBMITTED, Recording Secretary Woody Love, Mayor Bradley J. Nielsen, Acting City Administrator 2A . . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 27, 2000 5~5COUNTRYCLUBROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING DRAFT Mayor Woody Love called the meeting to order at 7:08 p.m. A. Roll Call Present: Councilmembers Lizee and Garfunkel; City Attorney Keane; Planning DirectorNielsen Absent: Councilmembers Stover and Zerby, Public Works DirectorlEngineer Brown B. Review Agenda Planning Director Nielsen asked that Item 3A be removed from the agenda as there were discrepancies found in the fmal report. Garfunkel moved, Lizee seconded, approving the agenda as amended. Motion passed 3/0. 2. APPROVAL OF MINUTES A. City Council Work Session Meeting Minutes, March 13,2000 Lizee moved, Garfunkel seconded, approving the March 13, 2000 City Council Work Session Meeting Minutes, as submitted. Motion passed 3/0. B. City Council Regular Meeting Minutes, March 13, 2000 Lizee moved, Garfunkel seconded, approving the March 13, 2000 City Council Regular Meeting Minutes, as amended, on Page 3, Paragraph 1, change "Co-chair-Laura Turgeon" to "Vice-Chair- Laura Turgeon", and on page 1, Paragraph 1 under No. 2A, change "as submitted" to "as amended." Motion passed 3/0. C. City Council Work Session Meeting Minutes, March 13, 2000 Garfunkel moved, Lizee seconded, approving the March 13, 2000 City Council Work Session Meeting Minutes, as submitted. Motion passed 3/0. 3. CONSENT AGENDA Garfunkel moved, Lizee seconded, approving the Motions contained on the Consent Age~da and Adopting the Resolutions therein: A. Item 3A was removed from the agenda. ~B , CITY COUNCIL REGULAR MEETING MINUTES Monday, March 27, 2000 - Page 2 B. A Motion Adopting RESOLUTION NO. 00-027. "Approving a Temporary Gambling License - Lake Minnetonka Excelsior Rotary, 24575 Smithtown Road" C. A Motion Adopting RESOLUTION NO. 00-02& "Authorizing the Mayor and City Clerk to Enter Into a Lease Agreement with Hennepin County for New Election Equipment" Motion passed 3/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor at this time. 5. PARKS - Report by Representative A. Report on Park Commission Meeting Held March 14,2000 . Commissioner Themig reported on the matters considered and actions taken at the March 14, 2000 Planning Commission meeting (as detailed in the minutes of that meeting). He further discussed the focus for the March 28, 2000 work session meeting and future planning. He stated the goal for the March 28 meeting is to come to consensus on a recommendation for potential changes in the design of the Freeman Park Multi Purpose Building and to discuss the issue of user fees. Consulting Engineer Sterna and the project Architect, Ellen Luken will also be present for the meeting. He expressed that the Skate Park project remains a high priority and reported that an open house will be held on March 28 for residents on Vine Hill and Covington Road regarding the proposed trail segment. Also, in late April, an open house will be held for residents west of the LRT to review and discuss right-of-way issues. 6. PLANNING - Report by Representative Commissioner Woodruff reported on the matters considered and actions taken at the March 21, 2000, Planning Commission meeting (as detailed in the minutes of that meeting). She further reported on the request by US West to install a monopole at the Mini Storage property and stated that at the public hearing, the majority of public comments related to issues with the Mini Storage rather than the monopole. The motion was approved by a vote of 411. She noted that the one dissenting vote was by Commissioner Anderson who felt that US West may not have investigated all of their options, and that perhaps this was the easiest option for them; . A. Simple Subdivision and Wetland Setback Variance. Applicant: Dan Heiland Location: 21175 Minnetonka Boulevard Planning Director Nielsen stated that the Planning Commission recommended approval of the subdivision and wetland setback variance request by Dan Heiland. He stated that the proposed subdivision meets zoning area requirements and explained the existing drainage issue. Mr. Heiland has been given 60 days to record the lot division (an extension of the required 30 days) in order to obtain the consent of his neighbors whose driveways would be affected by the proposed drainage work. Mayor CITY COUNCn... REGULAR MEETING MINUTES Monday, March 27, 2000 - Page 3 Love acknowledged that by approving this variance, this wetland area would be saved. Councilmember Lizee added that it would also be improving a terrible drainage problem that has existed for a long, time on those properties. Lizee moved, Garfunkel seconded, to direct staff to prepare a resolution to approve a simple subdivision and wetland setback variance for Dan Heiland at 21175 Minnetonka Boulevard. Motion passed 3/0. B. A Motion to Direct Staff to Prepare a Resolution to Approve a Conditional Use Permit Applicant: US West Location: 19395 State Highway 7 . Planning Director Nielsen reported on the City's Ordinance relating to the Telecommunications Act. He stated that the City has a very limited number of commercial properties which are qualified to support telecommunications equipment, one of which is on water towers. US West has indicated they are unable to locate the antenna on the water tower as it does not provide adequate coverage for the area in need. US West has therefore proposed a free standing monopole antenna to be located at 19395 State Hwy. 7, the property of the newer Mini-Storage facility. He presented a detailed site plan of the location of the 100- foot tall antenna and equipment. He noted that the location of the antenna does meet the City's zoning requirements and complies with the City's ordinance. Staff recommendation is that the conditional use permit be approved, subject to the conditions listed in the planning staff report and the engineer's report. Councilmember Garfunkel requested clarification of the coverage area on the water tower vs. the coverage area at the proposed site. US West representative, Phyllis O'Connell stated that she researched the area and that installation of the antenna on the water tower gave very poor coverage to the area in need. She found the only location that met City ordinance and covered the area in need was the Mini Storage site. . Planning Director Nielsen recommended that this item be tabled until the April 10 meeting, at which time Garrett Lysiak, Shorewood's Telecommunications Consultant, would be invited to the meeting to clarify questions on this issue. Lizee moved, Garfunkel seconded, to continue the request to prepare a resolution for a Conditional Use Permit application by US West to the April 10, 2000 Regular Council Meeting. Motion passed 3/0. 7. GENERAL A. Motion to Adopt a Resolution Proclaiming Arbor Day as Saturday, April 29, 2000 Planning Director Nielsen reported that each year the Park Commission celebrates Arbor Day by holding a tree planting ceremony in a City park. He further stated that this year, the LCEC will hold an open house on this date and will be giving away 50 trees in honor of Arbor Day. CITY COUNCn... REGULAR MEETING MINUTES Monday, March 27, 2000 - Page 4 Lizee moved, Garfunkel seconded to approve RESOLUTION NO. 00-029 Proclaiming Arbor Day as Saturday, April 29, 2000. Motion passed 3/0. B. Consideration of a Request from Excelsior Area Chamber of Commerce for City Representation to the 4th of July Committee and Financial Support Planning Director Nielsen reported that each year the City has supported the 4lb of July events and has provided fmancial support in the amount of $1000 to the police and fire fund. Terry Roeser of the Excelsior Area Chamber of Commerce reported that this year's celebration will include a free concert for the communities by the Minnesota Orchestra. In addition to financial support, they are also looking for City representation to this committee. Lizee moved, Garfunkel seconded, to approve financial support in the amount of $1000 for the 4th of July committee and appoint Mayor Love and Councilmember Lizee as the City representatives to this committee. . Motion passed 3/0. C. Establish Date for Joint Work Session with Planning Commission and Land Conservation and Environment Committee Regarding Storm water Management Study Planning Director Nielsen reported that a rough draft of the Stormwater Management Plan is complete and proposed the Council meet jointly with the LCEC and Planning Commission to hear the presentation of that report. The date of the meeting is scheduled for Tuesday, April 18 at 7:00 p.m. 8. ENGINEERING/PUBLIC WORKS A. A Motion to Adopt a Resolution to Accept Bids and A ward Contract-Southshore Community Center / Noble Road Reconstruction Project . Planning Director Nielsen reported that that the low bidder for this project was Midwest Asphalt. Garfunkel moved, Lizee seconded, Adopting RESOLUTION NO. 00-030. to Accept Bids and A ward Contract for the Senior Community Center / Noble Road Reconstruction Project Motion Passed 3/0. B. A Motion to Adopt an Ordinance Amending Seasonal Weight Restrictions Planning Director Nielsen reported that the residents on Orchard Circle submitted a request to revise the weight restrictions on Orchard Circle, lifting their request from approximately two years ago for 4-ton year-round weight restrictions. The residents have also requested the no parking signs be removed. Both of these restrictions are no longer needed and have become a burden to the neighborhood. CITY COUNCIL REGULAR MEETING MINUTES Monday, March 27, 2000 - Page 5 Garfunkel moved, Lizee seconded, Adopting ORDINANCE NO. 362 Amending Chapter 801 of the Shorewood City Code Relating to Permanent Weight Restrictions. C. A Motion to Adopt a Resolution Removing No Parking Signs on Orchard Circle Lizee moved, Garfunkel seconded, Adopting RESOLUTION NO. 00-031 Removing No Parking Signs on Orchard Circle. Motion passed 3/0. 9. REPORTS A. Administrator & Staff 1. LCEC Survey . Planning Director Nielsen reported that the LCEC prepared a written survey for possible inclusion in the April newsletter. The proposed survey was sent to Council forreview and discussion. Fred Bruno, Chair of the LCEC, noted the objectives of the committee as stated in the Ordinance and Resolution. In adherence to this, the committee felt that the newsletter has been very helpful in reaching the citizens and that sending a written survey with the newsletter would be a method of fostering citizen input and involvement. They also felt it would maximize the number of responses received. Mayor Love commended Mr. Bruno on the idea of fostering citizen input and involvement. He expressed concern with some of the questions in the survey. Council discussion ensued on the use and purpose of the survey and on what type of survey to undertake. It was determined that an educationall informational piece would be more appropriate at this point in time. Planning Director Nielsen was asked to furnish an inventory of available land in City and what environmental sensitivities exist. The LCEC will re-group and focus their effort on using the land inventory to prepare an educationall informational report for the . community. Future LCEC meeting dates will be included on the newsletter and web site calendars. 2. Gideon Glen Planning Director Nielsen reported that staff is searching for an appraiser to obtain a land appraisal in April. Staff plans to prepare a kiosk in City Hall to promote the LCEC's mission and will specifically include a graphic of the Gideon Glen project. The kiosk will be prepared in time for the LCEC's open house on April 29. 3. Skate Park Staff members are working on a concept plan for the skate park. The Park Commission did recommend in favor of the Hwy. 7 site-the old wayside rest property. It is expected that this item will come to Council in May. The plan is to get this project underway this year. 4. Freeman Park Multi Purpose Building This item will be discussed in more detail at the work session following this Council meeting. '--., CITY COUNCIL REGULAR MEETING MINUTES Monday, March 27, 2000 - Page 6 5. Ward System Press releases went out last week indicating that the enabling legislation had been passed. Over the next 1-1/2 years, the Council will work on a plan for adopting a ward system. B. Mayor & City Council Mayor Love reported on progress made at the Fire Review Committee meetings and that it appeared these meetings would be soon be coming to an end. 10. ADJOURNMENT Lizee moved, Garfunkel seconded, adjourning the Regular Meeting to Work Session at 8:35 P.M, subject to approval of claims. Motion passed 4/0. RESPECTFULLY SUBMITTED. . Jean Panchyshyn, Recording Secretary Woody Love, Mayor Bradley J. Nielsen, Acting City Administrator . CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDA Y, MARCH 27, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 8:30 p.m. or immediately following Regular Meeting MINUTES D~.~FT. ~t:~'$. . ,y i :'''~, . -.- .. 1. CONVENE WORK SESSION MEETING Mayor Love called the meeting to order at 8:35 p.m. A. Roll Call Present: Mayor Love; Councilmembers Lizee and Garfunkel; Planning Director Nielsen; Engineering Consultant Don Sterna (WSB) . Absent: Councilmembers Stover and Zerby B. Review Agenda Agenda Item 3, Freeman Park Multipurpose Building, will be addressed before Item 2. 3. FREEMAN PARK MULTI-PURPOSE BUILDING Nielsen reviewed the four scenarios for construction and fin~ncing of the proposed Freeman Park multipurpose building. There was discussion about the potential for revenue from the concession area of the building. . 2. PERSONNEL A. Finance Director Position It was agreed that Staff will interview candidates and report back to Council on the selection of a Finance Director. B. Administrator! Clerk Position Council directed Staff to prepare a Request for Proposal to hire a search firm to work on the replacement of the Administrator/ Clerk. C. Jeff Jensen's position Insurance coverage for employee Jeff Jensen will be extended for one additional month. ZL CITY COUNCIL AGENDA - MARCH 27, 2000 PAGE20F2 4. ADJOURN Lizee moved and Garfunkel seconded to adjourn. Motion passed unanimously. The meeting adjourned at 10: 15 P.M. RESPECTFULL Y SUBMITTED, Recording Secretary Woody Love, Mayor . Bradley J. Nielsen, Acting City Administrator . " .- . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator Larry Brown, Director of Public Works f April 6, 2000 FROM: . DATE: RE: A Motion to Adopt a Resolution to Accept Bids and Award Contract - Shady Island Lift Station. The Shady Island Lift Station Project, City Project 9903, involves site grading, construction of a retaining wall, and replacement of the control panel and lift station pumps for the lift station located on Shady Island Point. Attachment 1 is the site location map. A bid opening was conducted on March 8, 2000 for the project. Attachment 2 is the bid tabulation results. The low bid was received by Widmer Inc. for the amount of $50,275.00, as compared to the engineer's estimate of $54,450.00. . This item appeared on the previous City Council meeting, but was removed from the agenda due to the type of pump that was bid by the contractor. The pump that was bid does not meet the specifications that were published. Representatives from Widmer have stated that they will meet the pump specification, as specified while holding to their bid. It is also anticipated that a change order will also be required at a later date. When the inspection of the interior of the lift station was completed last year, the interior of the structure appeared to be in good shape. Recent inspections this month indicate that the interior of the strucrure is starting to spall or deteriorate. A change order to place a PVC liner for the station will be added at a later date. Due to the narrow width of the road, and the need to disrupt driveway access to a single family home, construction easements will be required to complete the project. Staff and representatives from WSB and Associates are in the process of obtaining these easements. To provide time to finalize the easement agreements, the specifications were written to instruct the contractor to work on construction of the electrical controls and appurtenances. It is estimated that that step alone will take approximately three months, due to the backlog in the electrical control market. The three month period will provide adequate time to secure the easements for construction. ~ ~J PRINTED ON RECYCLED PAPER ~3,4 " I Mayor and City Council Award Contract Shady Island Lift Station April 6, 2000 Page 2 of2 Therefore, Staff is recommending award of the contract to Wid mere Inc. 10 the amount of $54,450.00. A resolution is attached for your consideration. . . C:lcc reporthslCw Shady Island Award :A. ~ r') ::;.. :: ~ ..... "" -".! ) ....... . +. ++ .+ .+ + ++ ++ ++ ++ .+ .+ .+ ++ .+ ++ :....................................... . . PHELPS BAY PROJECT ... ... V' . . / ", \ "'-" \... 'i ) .( ./ ~ \ ./:/ ...\ /-"-/ '" I ,. \,,~ .:. . . I ,. ~..... w ' . "'-.....---'"-...~......:_I :. ! i ! ! " i i SPRAY ISlAND ..t"~ ...... '. . f .I 11. : i ..........'.:/.... .,.. ..' :;;;;;;;;;::::: ;,c. . SHADY ISlAND ENCHANTED ISlAND ..' LAKE MINNETONKA (-, / \ ',_.J \ ,l W ..t:',.............l....................... ..J t N I L ,J BID TABULATION Shady Island Uft Station Rehabiliation and Appurtenant Work Shorewood, MN WSB Project No. 1162.00 Bids Opened: 10:30 am, March 8, 2000 Contractor Bid Security Total Sid Widmer, Inc. Jay Bros, Inc. Engineering & Construction Innovations CCS Contracting Magney Construction 1m; Moorhead Constr Inc. Ford Const Co. x X X X X X X $50.275.00 $60.980.00 572.074.00 $14,100.00 $74,160.00 $81,489.00 $82,394.00 {e Engineer's Estimate $54,450.00 We hereby certify that thia is a true and correct tabulation of the bids as received on March 8, 2000. g~ Donala W. Sterna, P.E. Project Manager ~b- -=> / larTy Brown, P .E. Director of Public Works I City engineer (~. City Clerk Q;;V7ti1".-l til1;;V.LLb<:7t~ "iN T ~:; I H T in~~ ~ R'c;tr1 Attachment 2 .. .. CITY OF SHOREWOOD RESOLUTION NO. 00- A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR SHADY ISLAND LIFf STATION REHABILITATION AND APPURTENENT WORK CITY PROJECT 9903 WHEREAS, pursuant to an advertisement for bids for local improvements designated as the Shady Island Lift Station Rehabilitation and Appurtenant Work, City Project No. 9903, bids were received, opened on March 8, 2000 and tabulated according to law, and such tabulation is attached hereto and made a part hereof as Exhibit A; and . WHEREAS, the City Council has determined that Widmere, Inc., is the lowest responsible bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the Mayor and Acting City Administrator/Clerk are hereby authorized and directed to enter into a contract withWidmere, Inc., in the name of the City of Shorewood, Project No. 9903, according to the plans and specifications therefor approved by the City Council on file in the office of the City Administrator/Clerk. 2. That the Acting City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the next lowest bidder, which shall be retained until a contract . has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of April, 2000. Woody Love, Mayor ATTEST: Bradley J. Nielsen, Acting Administrator C:1ee reportsIRes Shady Island ~ .,.,;" BID TABULA rlON Shady Is)and Uft Station RehabiUatiQn and Appurtenant Work ShcrewQod, MN W58 Project No. 1162.00 BIds Opened: 10:30 am, March 8, 2000 Contractor BId Security Total Sid Widmer, Inc. X $50.275.00 Jay Brcs, Inc. X $60.980.00 . Engineering & Construction Innovations X $72,074.00 CCS Contracting X $74,700.00 Magney Construction lnc X $74,760.00 Moorhead Constr lnc. X $81,489.00 Ford Const CO. X $82.394.00 Engineer's Estimate $54,450.00 We hereby certifY that this is a true and correct tabulation of the bids as received on March a, 2000. p~ 000810 W. Stema, P.s. Project Manager ~~~~5 ~ / Lany BroWJ\ P.C. Oirectcr of Public Works I City Engineer {. City Clerk c:::c;l/?'~ . .-l ~C;V. H t1C?''tCl ''"!NT .C;:;JHT~ ~ ~ Exhibit A f CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator Lany Brown, Director o[Public Works ~' April 6, 2000 FROM: . DATE: RE: A Motion Authorizing Expenditure of Funds for Asphalt Roller Attachments 1 and 2 are quotes received for replacement of the 1977 roller. This machine was scheduled for replacement originally in 1996. The two quotes provided are summarized below: Vendor 1. Ruffridge Johnson 2. Aspen Equipment Machine Roscoe Stapac II Beuthling Quote $ 10,344 $ 10,382 . Under municipal contracting law, the City is not bound to accept the low bidder for contracts under $25,000. The city has had a great history with the Beuthling roller and is perceived as the better machine of the two. Therefore, . Staff is recommending approval of a motion to award the purchase of one asphalt roller to Aspen Equipment in the amount of$1O,382. .it 36 n ~J PRINTED ON RECYCLED PAPER 5 RUFFRIDGE~~OHNSON EQUIP. 141 001 , [fjj AUFFAIDGE-..JDHNSON EQUIPMENT CO., INC. 3024 FOURTH STReeT SOUTHEAST . MINNEAPOLIS. MINNESOTA 55414 Telep"one; 6121378.9558 FAX: 612/378-9385 1-26-2000 City of Shorewood, PWD Attn: Larry Niccum FAX: 474-0128 QUO TAT ION . ------------------------------------------------------------- Quan Description Price 1 New Rosco Stapac III hydrostatic 2-ton asphalt roller. Complete with: -20 hp Honda gas engine -4200 lb working weight -40 inch rolling width -50 gallon poly tank w/strainer -Instrument package -Front and rear coco mats -Front and rear steel scrapers -Electronic ignition $10.344.0.0 Above price does not include sales tax. . Above price does include delivery to Shorewood PWD. Quotation is valid for 90 days from above date. By c~~ RUffridge-Johnson Equipment Co., Inc. Attachment 1 s: JJ ll> 0 9: ~ :-n en -&. 0 )> 0 0 X~.:::J 0 s: .. en ...... ll> OUJ :::J m~g~s. ~~=r~~ r\)Cf>o~~ U1 en ll> !!l. 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Jan 1~ '00 One (1) New Beuthling Model B200 RoUer including the following A.$pen Equipment is pleased to submit the following quotation for your consideration. . 4150 Lbs. operating weight . 30" wide, 24" diameter front dnun . 41" wide, 28" diameter reat dnun . 18 HP Kohler Command OHV V-Twin gasoline engine . SO gallon water reservoir . Hydrostatic :drive, 0-5 MPH . Drum scrapers . Cocoa Mats . Back up alarm . Dash mounted fuel gauge . Hydraulic oil reservoir sight gauge . your Investment............ ..... ............... ...... ........41.' ,..,....... ~""." ............."......."....,. ...... PriCe! include DO appUcable taxes FOB Shorewood, MN (:4b 510,382,00 P.02 Thank you for the opportunitY to work with you on your equipment needs. If we can be offurt~ assistance in any way, please feel free to call on us. Sincerely, -?7J-.l' *~~ Mark LWldeen Territory Manager ATTACHMENT 2 EJNIJ..'gt:E3dO 380~3~-"l'gn'N'g~ SI~~-~~3'~'~tJ~INt:J'g~ V . dn ~ 17909 NIB 0028 dn ~ 29 I, I, NIB 0088 -LSI~ S-Lt:J\1d yS ~\1nN\1~ S,t:J::3NMD . NOJ.. a-80J..8'gdIl\J08 81J.. 'gJ..S 03"l"l3d08d ~"l3S DD2E1 NOJ.. a-80J..8'gdIl\J08 A80J.. 'g881A 03"l"l3d08d ~"l3S DDEEI fjH.'H.n~D -' .. ~ .. . . H0~~N ~UU1~MtNI LU. rax:blL-~~~-?659 Jan 19 '00 7:47 P.03 8200 STATIC COMPACTOR The Beulhling 8200 2.ton self.propelled static compactor has an impressive 26 inch Dia. machined rear drl.lm combined with a 24 inch Oia. machined front dNm to provide the ultimate in static compaction. The 6200 is powered by a smooth 18 HP twin cylinder, Kohler Com. mand gas engine as standard oqujpment. SPECIFICATIONS- OPTIONAL EQUIPMENT . Special Paint . Arm Rests . Sack. up Alarm . Vandal Protection Package (Locking floor & dash cover) . Kubota Oi9s91 Engine, water cooled, 3 cylinder . Other engines Available . Sight GaugB. Hydraulic RBservoir . Prsssurizsd Sprinkler System . Walking Lights . ROPS (Rolfowu ProtBation StruatufB) WEIGHTS & DIMENSIONS Shipping Weight... .............................. ......... .....2500 Lbs. Opelaling Weight (Full Baftast & OperalOr)........4160 Lbs. Overall Length...,., ............,............"............,..........97 In. Overall Height... .................... ....................... ...........65 In. Overall Width...................................... ........... ..... ....44 In. Wheelbase........, ,.,................,,, .......... ....... ........, .65.5 In. CurtJClearance..........................."..............".........11 In. Wall Clearance................................................ .87511'1. Tuming Radius Inside............................................72ln.. FRONT DRUM. SPLIT Type.. ........... Steel, machined surface wJballast tul plug Overall Width............................,.., ........,.... ..............30In. Diameter............................................... ......., ....... ..24In. Shell Thickness............................................... ,375 In. Oscillation............,...........,............,...... ............. .240 Total Steering Front Drum.., ...,Automotive Type. Mechanical REAR DRUM Type....... .......Steel, machined $urtace w/ballallt fill plug Overall Width...............,...,........,.............................41In. Diameter....,... .......................... ................ ......... .....2811'1. Shell Thickness............................................... .37611'1. PROPULSION Drive $Y!iltem.,. ..........., ....... .................... ...:... Hydrostatic Travel Speed. ............ ..................................... ...0-5 MPH Engine...... Kohler 18 HP OHV Command Twin Cylinder Dueted (ga$olinfll); Electric StliUter. 12 Volt Fual Tank Capacity. ........... ,..... ..........., .......... .... .....5 Gal. SPRINKLER SYSTEM Type................ ............ ..Gravity wi Dual bras$ ballvalvGs Tank....................Exclusive Beuthling polyethylene, 3' fill neck. cap wI brass chain rear, 50 Gal. capacity Drum Scrapers.........Fouradju$table, neoprene fUbber Drum Cocoa Mats..........,..'.....One each drum, pivoting MISCELANEOUs . 8rakes...................Dynamiew/mechanicaJ band type pa!i(ing brake on rear drum, adjustable brake lever . Transmission Sy.Pass........................Conlrol within pump to 'freewh$el unit' . Gauges...Hourmetar, VolttTlater& low Oil Pre~AI Ught . Vandal Protection.................Locking till caps lorfu&1 and hydraulic fluid . Safety D"vice$.............................NeutraJ Start Switch . Tie Downs ................' .................(6) forTransporting -t"'._W:I:~m~:. ./ .----..- = 65" 11" Cllrb Clearance 65.5"-'--- 87" BeUlI\ling MMul~cluring m$kea e.ery efl(lft to continually improve 118 lltCducta. lh.r.IQfe, dKlgn and SP6CiliC8li0ll8 are aUlljeeted to ohange without notice. BEUTHI-1Nll FOR MORE INFORMATION CONTACT YOUR NEAREST BEUTHL.ING OEALER. ;"'1 ~:: i F; ,'oM. ~. . " .'. . . '.-l,'... w. ,~..j;": k ~ I"'~ .~ :;,;: ..;.:: ~} ., .~~ :~ 25 ":' .; 5 ~J ~. . ~ ,.~, ....' : ',' :-. (i 5:';420 .: t..: '_~ .. . . ~. ; ;~:::::';'l ~ r~9 :>f.'; :.') ~\; L3-94-200 8EUTHLING 'E-<<IItt PRINTED IN USA ......~.... . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us · cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator I Jt Lany Brown, Director of Public Works j)1' April 6, 2000 . FROM: DATE: RE: A Motion Authorizing Expenditure of Funds for Toro Groundsmaster Attachments 1 and 2 are quotes received for replacement of the 1993 T oro Groundsmaster and broom attachment. The two quotes provided are summarized below: Vendor Machine Quote 1. Erv's Lawn Mower 2. MTI Distributing, Inc. Toro Groundsmaster 325 Toro Groundsmaster 325 $ 21,000 $ 19,601 . These machines are the "workhorses" of the park department. In the summer and fall months these units have mower decks attached, and are utilized every day that it is not raining. In the wintertime, the mower decks are removed, and cabs are attached in addition to a broom or blower attachment to remove snow or broom the ice skating rinks. The CIP equipment schedule indicates that $20,613 was budgeted for the purchase. With tax, the low quote amounts to $20,875.07. Staff did ask the dealers to provide a trade in allowance for the machines. The trade in values provided was approximately $2,500. This is well below what the open market will bear. It is expected that the resale value of the machine should be between $5,000 and $8,000.. Therefore, Staff is recommending that the City decline a trade in allowance and advertise the machine on the open market. Compensation received would be placed back into the equipment replacement schedule. Therefore, Staff is recommending approval of a motion to award the purchase of one Toro Groundsmaster 325 with broom attachment to MTI Distributing, Inc. in the amount of $19,601 plus sales tax. ~ ~J PRINTED ON RECYCLED PAPER ~3C ;; ... ERV'S LA WN MOWER REPAIR 7102 West Lake Street . St. Louis Park, MN 55426 . (612) 929-3238 Mr. Larry Brown City of Shorewood 5755 Country Club Rd. Shorewood, MN 55331 --..... .-.- ._-- ---. 0'1 !~~ (C' \~ f\ \\1' ,~;;' i ~ Tuesday, March 14,2000 , \' . j '-','/ . --------..-----. Dear Sir: . The following is a quotation on Toro mowing equipment. 1 Toro GM 325; Diesel, 72" Side Discharge mower with 2WD traction unit, Deluxe Suspension Seat, Weights, Technical Service Manual. Additional for 2-Post Rollover and Seat Belts $15,445.00 $480.00 1 E-Tec Rotary Broom; 60"x24", Hydraulic Drive with Electric Swing $4,750.00 ** Add Sales Tax . Set-up and delivery charge of $325.00. 2-Year Factory Warranty on Toro items. If I can help, please call. Sincerely, Attachment 1 .. i1 -- = -- !!i - 1"1 = i DISTRIBUTING, INC. '. Monday, March 13, 2000 Larry Brown Shorewood City of 5755 Country Club Road Shore~d,Mn 55331 612-474-6191 612-47~128 Dear Larry: We are pleaSed to Quote you on the fotrowing equipment. QTY PRODUCT DESCRIPTION QUOTE 1 New TORO Groundsmaster 325.0, 2 wheel drive, 25 hp. diesel engine, 72:' side discharge deck, deluxe seat, 2 post roll bar, service manual and a filter kit. S 15,101 1 New TORO/ETEC All Hydraulic Broom with a rear weight kit. . $ 4,500 ADO APPUCASLE STATE SALES TAX TO ABOVE PRJCES. pricing is off of the State of Minnesota Rotary Contract # 424514. Unit would be set-up, serviced and delivered to the City of Shorewood by MTt and covered by Toro's Standard 2-Vear Warranty. . S~f?A; Randy Ryski and Jon Almquist West Metro Sales Team 475-2200 xt 235 or 1-80Q..492-9352 14900 Twenty-fimAvenue North · Plymouth, Minnesota 55447-4655. Phone (812) 475-2200. Fax (612) 473-4397 Attachment 2 f' CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 · www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us l\1EMORANDUM TO: Mayor and City Council FROM: Brad Nielsen . DATE: 5 April 2000 RE: Keefer, James and Valerie - Appeal Notice to Remove FILE NO.: Property (20925 Forest Drive) Based upon a neighborhood complaint, James and Valerie Keefer's property at 20925 Forest Drive was inspected for alleged violations of Shorewood's City Code. The property was found to be in violation of Section 501.01 (Offensive and Unhealthy Substances) and a Notice to Remove was sent to the Keefers (see Exhibit A). . In a letter dated 20 March (see Exhibit B), the Keefers ask for additional time to comply with the Notice. Specifically, they would like to take advantage of the City's Spring Cleanup, scheduled for 20 May. While this is longer than what the City routinely allows (30 days is fairly typical), it seems reasonable to grant the request. This should not extend to the list of vehicles and equipment that are inoperable or not currently licensed. The extension should be conditioned upon those items being removed or licensed by 20 April. The property owners are also on notice that the property will be inspected after the Spring Cleanup weekend, and any violations found to remain will be corrected by the City without further notice and billed to them. If you have questions relative to this matter, please call me prior to Monday night's meeting. Cc: Tim Keane Joe pazandak James and Valerie Keefer n ~J PRINTED ON RECYCLED PAPER ~~D . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOO. MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us DATE: 17 March 2000 TO: James W. Keefer 20925 Forest Drive Shorewood, MN 55331 PROPERTY LOCATION: 20925 FOREST DRIVE PROPERTY IDENTIFICATION NO.: 26-117-23-14-0083 . NOTICE TO REMOVE Offensive and Unhealthv Substances NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced propeny which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code. a copy of which Section is enclosed. The offensive matter to be removed from the property includes, but is not limited to the following: UNLICENSED AND/OR INOPERABLE VEHICLES OR EOUIPMENT: Lic.it P44-719, trailer, expired tabs (1995) Lie.it S90-552, trailer, expired tabs (1995) Lie.it MN7452-EN, boat, trailer, expired (1996) Lic.it RL 90475, camper trailer. expired (1996) Trailer, no license . OTHER: Approximately 30 cubie yards of: pallets, lumber, plywood, tires, LP tanks, pails, fencing, brush, concrete blocks, chairs, furniture, wall board, barrels, fan, mower parts and similar miscellaneous. You are hereby required to remove the above-desCIibed matter and any other offensive matter located on the property and in violation of Chapter 501, Section 501.01 within ten (10) days from the date hereof. In the alternative, you may file a written notice of appeal at the Shorewood City Hall within ten (10) days, in which case your appeal will be set for heating at the next regularly scheduled meeting of the City Council. If you do not respond to this Notice within ten (10) days, the City shall take whatever action as may be necessary to have the offensive matter removed. The costs inctnTed by the City for such removal shall be charged to the property owner and become a lien against the property. *** PLEASE GIVE THIS MATTER YOUR IMMEDIATE AITENTION *** BY ORDER OF THE SHOREWOOD CITY COUNCIL n ~~ PRINTED ON RECYClED PAPER &hi~,t A 0 ;} /) tJ - (1) ~ ~ "' ~ :3 r' (J -- ti 1 ~ 1 .'.J ;-- .~ ~ QJ .~ \.. :] <rO () Q,.. F q, l ~ u &1 'l -0 lJ1 :3 1 j , ,,1 ~ ":P "V .3 ~ - " 1- u VI - 3 ~ ~ ~ ';h ..;; L> ~ V ~ L. ('. () ( c/l .J V ~ ~ f 1 ~ ~ '\J v\ 1 v --0 U ~ ~) ~ ~ '-0 L .-:) + .;1 -r -0 () J :(\) :....J. ~ ~ '"i-' J. U ~ - r ~ .fl \-! '-l tS J 9J "' ~ lU 1 vb - "() (k, -'_"~4..,,--~ .., .....,.,.... W"''<;r~If.''?'~~,,,,,,,,,, III ~4 . ,. ~......_~ . 1 .k.illItl'I ~.!'ll"I"" 'j. .1'11......'*................. ""f'"lt' t ,,""h.~.,. . . ~tt.............4"~*__1I. . . . ._~Ji. L_1*f,IiI.,..~f,~.." , ..............".... . -- !.... J: f ~ -::;, \.I Yo ')J ""' jl J \.. ~q IL '" 'v L?~=~ -- ...- [!ill----j) ., - . '"=) ~. B v--. N c.:::... ~v:' l!:!~ : f? '-, t". ~/ tJ.. 11l1J; <( n:::lor"' >- ...__... ~,__~ CO '.. ~ ~ \... \E \...... f1 V-- o ~ . to ....... ;.0 -- ~ ~ CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 FAX (612) 474-0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 5 April 2000 RE: Metricom, Inc. - Request for Permission to Apply for CUP on City Property FILE NO.:' 405 (00.06) In a letter dated 31 March 2000 (see Exhibit A), Steve Carlson, representing Metricom, Inc., requests permission to make an application for a conditional use permit to locate telecommunication facilities (antenna and ground equipment) on the Southeast Area Water Tower site. It should be noted that they offer to rent space for $1000 per month. This is considerably lower than the City's current rental rate of $1500 per month. This should be made clear to the applicant before too much time and energy is spen(on a . formal application. It should be understood that this approval is not to be construed as an approval of the conditional use permit. If you have any questions relative to this matter, please do not hesitate to contact me prior to Monday night's meeting. Cc: Tim Keane Larry Brown Steve Carlson n ~J PRINTED ON RECYCLED PAPER "3e. 7f~~i~~! CARLSON & HARRINGTON, Inc. ..'.......:...t.:..:...(.:.i".:tfi.~;.~:.:.~..:.:.:1.'. COMMERCIAL REAL ESTA TE SERVICES ::F-::~q? 2077lJnco/n Avenue '>"'/~~'. St. Paul, MN 55105 w.:"";"'" -, March 31, 2000 ~ ~ If:' [2 n \\f,' ~ f~\ 'n\ .'rt"f.~ 'J '; ?OO.l :111 U U ;f ".1"\ ~i ...... .J t:/; 3y I Shorewood City Council C/o Brad Nelson City ofShorewood 5755 County Club Road Shorewood, MN 55331 Dear Council Members: I am writing on behalf of my client, Metricom, and their interest in leasing space on the City ofShorewood's Warer Tower located at 5500 Old Market Road Metricom is in the early stages of developing and deploying a nationwide wireless internet system. 'I'lm; system will allow users throughout the Twin Cities metropolitan area, as well as over 50 metropolitan areas throughout the United States, to achieve high-speed internet connections via a wireless modem. Internet cormections speeds of 128K (twice the speed of the fastest analog modem) will be achievable anywhere throughout the seven- county area, whether the user is in her home, office or even sitting on a bus travelling at speeds up to 70 miles per hour. . Metricom's system requires antenna sites throughout the service area to send and receive wireless signals handling the necessary internet traffic. Metricom's system eliminates the "last mile" challenge facing other forms of high-speed internet services such as broadband and DSL technologies through the use of wireless technology. Our proposal is to lease space on the City of Shorewood's water tower to mount up to sixteen panel antennas. The antenna panels are roughly 3.5 feet tall by eight inches wide, and can be painted to match the color of the water tank. In addition, small coax cables will connect the antenna panels to our electronic equipment to process the signals. The coax cables are no larger than TV coax cables found in your home. One of the benefits of Metricom's technology over other wireless carriers is its limited equipment space requirements. The equipment that handles this internet traffic is contained in a . weatherproof cabinet roughly the size of a refrigerator. In addition, we are willing to take reasonable measures to camoflauge our installation. Metricom is offering to pay rent to the City of Shorewood at a rate of $1,000 per month for the rights to install our equipment at this location. We are looking to enter into a long-term relationship, and would appreciate the chance to discuss lease terms that are acceptable to both parties. We would request the opportunity to discuss this proposal and the benefits of Metricom's technology at your next City Council meeting scheduled for April 10d!, 2000. Please feel free to ca11 me with any questions or concerns at 651-690-3705. Sincerely, L Steve Carlson 6t .' ;{ d/&"-1 J.5M~;J tJ ~h.,bi+(~7.A f , . . II. AGREEMENT FOR CITY OF SHOREWOOD - SUMMER 2000 AGREEMENT made this _day of , between Shorewood, a Minnesota municipal corporation ("City") and the Minnetonka Public Schools Community Education and Services (the "Contractor'.) WHEREAS, the City has requested that the Contractor provide a Lifeguard Service and Swimming Lesson Program during the 2000 Swimming Season for Crescent Beach. WHEREAS, the City understands that their beach service agreement with the Contractor is part of a total program operated by the Contractor of seven beaches located in five participating communities. NOW THEREFORE, the parties agree as follows: I. CONTRACTOR'S SERVICES A. Lifeguard Service. The Contractor agrees to provide the City with qualified and Red Cross certified personnel to Lifeguard the above stated beach from June 10, 2000 through August 27, 2000 on a seven day per week schedule from 12:00 noon to 7:00 p.m. daily (weather permitting). B. The Contractor agrees to provide: a) an appropriate number of lifeguards on duty at all time, according to any applicable industry standards or regulations; b) lifeguard staff with ongoing in-service training during the summer season; c) supervision of lifeguard personnel; d) all necessary safety equipment for the Lifeguard Services. C. Swimming Lesson Program. Contractor agrees to provide a program for swimming lessons for the general public to be located at Crescent Beach. The Contractor shall provide advertising through the MCES quarterly catalog, registration of students, hiring and training of instructors, all necessary equipment (including safety equipment) and all personnel and administrative costs associated with these lessons. CITY OBLIGATIONS. A. Beach. The City agrees to provide a safe, clean and well-maintained beach and beach area as stated in this agreement. This includes defined swimming boundaries; sand and water free of debris and safety hazards; clean and sanitary restrooms; and a lifeguard station. The City agrees to provide a working telephone and lifeguard chair(s) as well as a safety boat with oars. B. Payment. The City agrees to pay Contractor for its portion of the expenses incurred for the Total program. The expenses for the Total Program are illustrated in Exhibit A - Budget. 1 #3r ~ The City's portion of the Total program expenses shall be a percentage based on the scheduled lifeguard hours performed at the beach in relation to the scheduled lifeguard hours for the Total Program. The City's portion of the Total Program costs for the 2000 Swimming Season is 3.76% based on schedule illustrated in Exhibit B - Scheduled Lifeguard Hours. The City agrees to pay the Contractor a total of $2,789.85 divided into three equal payments of $929.25 on July 15, August 15, and September 15,2000 in return for services as stated in this agreement. The Contractor will provide a swimming lesson program at Crescent Beach at no cost to the City. All income and expenses will be the responsibility of the Contractor. III. INDEMNIFICATION - Contractor agrees to indemnify and hold harmless the City, it's employees and officers from any and all liability, loss, costs, damages, . and expenses including but not limited to property damage and personal injury, including death, which arise in connection with any acts or omissions of Contractor's employees. The City agrees to indemnify and hold harmless Contractor and it's employees, officers, and agents from any and all liability, loss, costs, damages and expenses including but not limited to property damage and personal injury, including death, which arise in connection with the City's performance of this Contract or in connection with any acts or omission of City employees. IV. REPORTS. Contractor will provide the City with all necessary information relating to the Lifeguard Service and Swimming Lesson Program in order for the City to properly maintain the beach. On an as need basis the Aquatics Manager or Aquatics Supervisor will report to the City representative in regards to incidents and/or accidents. At the end of the season (October 15,2000) the Contractor will provide the City with a full report of beach activity during the season. . In January of each year the Contractor will initialize a budget for the beach services for the next season. v. LIABILITY. Employees of the Contractor and all other persons engaged by the Contractor in the performance of any work or services required, volunteered, or provided for herein to be performed by Contractor shall not be considered employees of the City and any and all claims that mayor might arise under the Worker's Compensation Act of the State of Minnesota on behalf of said employees while so engaged in any of the work or services provided to be rendered herein, shall in no way be the obligation or responsibility of the City and all other persons engaged by the City in the performance of any work or services required or provided for herein to be performed by the City shall not be considered employees of the Contractor, and any and all claims that mayor might arise under the Worker's Compensation Act of the State of Minnesota on behalf 2 ~ of said employees while so engaged and any and all claims by any third parties as a consequence of an act or omission on the part of said employees so engaged in any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the Contractor. VI. INSURANCE. The City is responsible for obtaining property and liability coverage for the cities' beaches. Contractor will maintain professional liability and comprehensive general liability coverage for all employees in an amount consistent with Chapter 466 of the Minnesota Statutes. VII. TERM OF AGREEMENT. Notwithstanding the date of the signature of the parties to this Agreement, upon acceptance by all parties, this Agreement shall be deemed to be effective upon signature by all parities and shall remain in effect until October 1, 2000, unless earlier terminated by either party, with or without cause, upon 45 days written notice or as otherwise provided in this Agreement. . VIII. DEFAULT. If Contractor or City fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of this Agreement, this shall constitute default. Unless the party in default is excused by the other party, the non-defaulting party may upon written notice immediately cancel this Agreement in its entirety. IX. SUBCONTRACTORS. Contractor shall not enter into any subcontract for performance of any services contemplated under this Agreement nor assign any interest in this Agreement without the prior written approval of the City and subject to such conditions and provisions as the City may deem necessary. Contractor shall be responsible for the performance of all Subcontractors. . .., -' lo x. AUTHORIZED REPRESENTATIVES. The parties to this Agreement shall appoint an authorized representative for the purpose of administration of this Agreement. The authorized representative of the City is: Name Title Address City MN Phone: (952) The authorized representative of the Contractor is as follows: Daniel Kuzlik, Executive Director Minnetonka Public Schools Community Education & Services 5621 County Road 101 Minnetonka, MN 55345 (952) 401-5050 . XI. AMENDMENTS. Any amendments to this Agreement will be in writing and will be executed by the same parties who executed the original Agreement, or their successors in office. XII. ENTIRE AGREEMENT. It is understood and agreed that the entire Agreement of the parties is contained herein and that this Agreement supersedes all oral Agreements and negotiations between the parties relating to the subject matter hereof as well as any previous Agreements presently in effect between the parties relating to the subject matter hereof. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. . CITY OF SHORE WOOD BY: Name & Title DATE: BY: DATE: ..{/-1'- ..:JOOfS 4 c , EXHIBIT "A" TOTAL PROGRAM 2000 SWIMNlING BUDGET Administration 1,000.00 Supervisors 5,500.00 Fringe Benefits 1,100.00 Lifeguards 59,788.15 Fringe Benefits 4,573.78 Workman's compo 1,793.64 . Mileage Reimbursement 260.00 Postage 250.00 Printing 250.00 Phone-Cell 250.00 Pagers 260.00 Uniforms 525.00 Supplies 550.00 Red Cross 250.00 SUBTOTAL $76,350.75 Weather Rebate -$2.152.3 7 TOTAL $74,198.20 . .. . .~ EXHIBIT B The schedule for Summer 2000 is as follows: All beaches open on June 10 and close on August 27. Deephaven 3. beaches-Main, Robinsons, Sandy Scheduled lifeguard hours = 2451 (33.37%) Shorewood 1 beach-Crescent (shares expenses with Tonka Bay) Scheduled lifeguard hours = 276.5 (3.76%) T onka Bay 2 beaches- Wakota and Crescent (shares expenses with Shorewood) Schedule lifeguard hours = 750.5 (10.22%) Chanhassen 1 beach-Lake Ann Scheduled lifeguard hours = 2169 (29.53%) Excelsior 1 beach-Excelsior Scheduled lifeguard hours = 1,698.5 (23.12%) . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council t Brad Nielsen, Acting City Administrator lA(~ Larry Brown, Director of Public Works ())/ FROM: . DATE: April 4, 2000 RE: A Motion to Adopt a Resolution Authorizing Submittal of a DNR Grant Application for the Freeman Park Multipurpose Building A grant package has already been delivered to the DNR for the Freeman Park Multipurpose Building. One of the items to be submitted is a resolution actually authorizing the Grant Package. While the wording of the required resolution is somewhat archaic, it has been drafted for your consideration. Staffis recommending approval of the resolution that authorizes the submittal of the DNR Grant Application for the Freeman Park Multipurpose Building. . =Jt::. '3 G n to." PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD RESOLUTION NO. 00-_ A RESOLUTION MAKING APPLICATION TO THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES LOCAL GRANTS PROGRAM FOR FUNDING TOWARD A MULTIPURPOSE PARK STRUCTURE BE IT RESOLVED that the City of Shorewood act as legal sponsor for the project contained in the Outdoor Recreation Grant Program Application to be submitted on 31 March 2000 and that Lawrence Brown, PE is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Shorewood. BE IT FURTHER RESOLVED that the City of Shorewood has the legal authority to apply for fmancial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Shorewood has not incurred any costs described on Item 4 and has not entered into any written agreements to purchase property . described on Item 3. BE IT FURTHER RESOLVED that the City of Shorewood has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Shorewood may enter into an agreement with the State of Minnesota for the above- referenced project, and that the City of Shorewood certifies that it will comply with all applicable laws and regulations as stated in the grant agreement. NOW, THEREFORE, BE IT RESOLVED that Lawrence Brown, PE is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD . this 10TH day of April, 2000. WOODY LOVE, MAYOR ATTEST: BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR . . .. $' CITY OF SHOREWOOD RESOLUTION NO. 00-_ A RESOLUTION APPROVING A GAMBLING LICENSE WHEREAS, the Shorewood City Code, Chapter 301, provides for the licensing of certain gambling activities in the City; and WHEREAS, the City prescribes certain restrictions concerning eligibility for such licensing and application, whereby the licensee will hold the City harmless for all claims arising out of the granting of such license; and WHEREAS, the following applicant has met the eligibility requirements for such a license and have agreed to all terms and conditions of the agreement contained in the license. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Shorewood, as follows: That a license for the conduct of gambling as specified in the terms and conditions of the license be issued to the American Legion Post #259 for a term beginning July 1, 2000 and ending June 30, 2002. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 10th day of April 2000. WOODY LOVE, MAYOR ATTEST: BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR #3H . .. State of Minnesota Gambling Control Board Premises Permit Renewal Application For Board Use Only Amt Pd Check # LG214PPR Printed: 2/161.2000 Date License Number: A-00229-001 Effective Date: 7/111998 Expiration Date: 6130/2000 Name of Organization: American Legion Post 259 Shorewood Gambling Premises Information Name of the establishment where gambling will be conducted Am Legion Post 259 24450 Smithtown Rd Shorewood,~ 55331 County: Hennepin Note: Our records show the premises is located within the city limits . Lessor Information Note: Our records indicate that the organization owns this premises Bingo Activity Our records indicate that Bingo is not conducted on these premises. Storage Information . Bank Information Norwest 411 Water St Excelsior, MN 55331 Gambling Bank Account Number: 101477 On the lines provided below list the name, address and title of at least two persons authorized to sign checks and make deposits and withdrawals for the gambling accoWlt. The organization's treasurer may not handle gambling funds. Name Address City, State, Zip Code Title .r.f33 I - , fE 5 L. P e(1E,e.:5ctJ ..3 0 LV 0 t-b LAw;J Iii} € I &)1 C €/..SIO f(.. Ai ,f"..r 33 , ,.jtJG171 L. DAlL..,41 tV .s7 Fe l!:u~€KA /) Sl{o,eEWco/) d ...crnl t~ALD E, ~,J/3EIU.;- ~7' c. EU/2.EkA I<D. o~€tcJ"ob ;11;t} SG:(. (Be sure to complete the reverse side of this application) This form will be made available in alternative format (ie. large print. braille) upon request Page I on (Continued on Back) Gambling Site Authorization I hereby consent that local law enforcement office IS, the board or agents of the board, or the commissioner of revenue or public sarety or agents of the commissioners, may enter the premises to enfOrce the law; Bank Records Information The board is authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. Organization Licente Authorization I hereby authorize the Gambling Control Board to modifY the class of organization license to be consistent with the class of permit being applied for. Acknowledgment Oath I declare that: 1. I have read this application and all information submitted to the board is true, accurate, and complete; 2. all otherrequired information has been fully disclosed; 3. I am the chief executive officer of the organization; 4. I assume full responsibility for the fair and lawful operation of all activities to be conducted; S. I will1iuniliarize myself with the laws of Minnesota governing lawful gambling and rules of the board and agree, iflicensed, to abide by those laws and rules, including amendments to them; "'.. Page 2 of2 6. any changes in application information will be submitted to the board and local unit of govemment within ten days of the change; and 7. I understand that failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. .-:57~# ~~ Signature of the chief executive offlcer (Designee may not sign) f/- .t: c) d Date Local Unit of Government ACknOWiiliiiiind AlrOVaI ~..b-m~l'IT"-"'~"~-iI- IlI>!ft_..__~___~--_...._----~ ~-~l On behalf of the city, I hereby acknowledge this application for lawful gambling activity at the premises located within the city's jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the applying organization. Print name of city . Signature of city personnel receiving application Title I_I Date For the townshio: On behalf of the township, I acknowledge that the organization is applying to conduct lawful gambling activity within the township limits. Print name of township A township has no statutory authority to approve or deny an application (Minn. Stat. see. 349.213, subd. 2). Signature of township official receiving application I Title For the county: On behalf of the county, I hereby acknowledge this application for lawful gambling activity at the premises located within the county's jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the applying organization. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to supply this infOrmation, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a Iicense. If you supply the information requested, the Board will be able to process your application. Print name of county I Date . Signature of county personnel receiving application Title Your name and addn:ss will be public information when received by the Board. All the other infOnnation that you provide will be private data about you until the Board issues your license. When the Board issues your license, all of the information that you have provided to the Board in the process of applying for your license will become public. [fthe Board does not issue you a license, all the information you have provided in the process of applying 1br a license remains private, with the exception of your name and address which will remain publie. Private data about you are available only to the following: Board members, staff of the I_I Date Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone PUlSuant to court order; other individuals and agencies that are specifically autborizJ:d by state or fcderallaw to have access to the information; individuals and agencies 1br which law or legal order authorizJ:s a new use or sharing of infonnation after this notice was given; and \ . . CITY OF SHOREWOOD PARK COMMISSION TUESDAY, MARCH 28, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:30 P.M. MINUTES 1. DRAFT CONVENE PARK COMMISSION MEETING Co-chair Arnst called the meeting to order at 7:50 p.m. A. Roll Call Present: Chair Arnst, Co-Chair Themig; Commissioners puzak, Dallman, Bix and Young; Acting Administrator Brad Nielsen; Mayor Woody Love Also Present: Don Sterna ofWSB& Associates; Ellen Luken, Architect Absent: Commissioner Berndt Later Arrivals: Councilmember Chris Lizee B. Review Agenda Themig moved, Puzak seconded to approve the Agenda. Motion passed 6/0. 2. APPROVAL OF THE MINUTES A. Joint Meeting With Sports Organization of January 31, 2000 Puzak moved and Dallman seconded to approve the Minutes as presented. Motion passed 5/0 (Themig abstained). B. Park Commission Meeting Minutes of March 14, 2000 Commissioner Bix asked for the following changes to comments she made at the March 14 meeting to more reflect the intent of her statements: · Page 2, Item 4B, Paragraph 6: Change first sentence to: "Commissioner Kate Lynch Bix asked what the minimum state aid requirements are for a sidewalk and for a trail". · Page 7, Paragraph 3: Change last sentence to: "The building is more than what we budgeted for, so either we can't build it -or- if we really want it, we need to find the funds." Bix moved and Young seconded to approve the Minutes as amended. Motion passed 5/0 (Themig abstained). 3. MATTERS FROM THE FLOOR There were none. jf5A PARK COMMISSION MARCH 28, 2000 - PAGE 2 4. REPORTS A. Report on City Council Meetings of March 13 and March 27 There was no report on the Council meeting of March 13. Commissioner Themig attended the March 27 meeting, updating the Council on the progress of various park projects. He reported that the Council stressed that they want the Park Commission to continue to move forward with plans. The Council also wants the Commission to come to a consensus on the issue of fees for sports associations and the overall funding for the building. B. Report on Parks Foundation Joint Meeting March 16, 2000 Commissioner Dallman reported that the Foundation reviewed the plans and cost estimates for the proposed Freeman Park structure. Their consensus was to get an alternate bid on the picnic pavilion, but to preserve other features of the building as originally designed. The Parks Foundation has committed to raise $10,000 per year to donate toward capital improvements and park maintenance. . 5. REVIEW CIP FINANCING OPTIONS AND PLANS FOR BUILDING A. Questions for Architect / WSB Engineer Chair Arnst explained that a memo has been provided with cost projections for four different scenarios of payment terms and design options for the building. The consulting engineer and architect were present to answer further questions. Arnst said her hope is to come to a consensus and prepare a recommendation to Council at this meeting. Themig asked the engineer and architect for their impressions of the plans and cost estimates. Ms. Luken explained some background on the design process and some of the differences in the initial estimate and changes from that design. Much of the cost estimate increase is in materials designed for vandalism protection and security. (Security fixtures are worth about $1,800 extra per fixture.) She stated that the current estimate is somewhat conservative and hopes the price will be better than the estimate. A breakdown of costs was provided as follows: Picnic Pavilion $52, 900 Concession Multipurpose Room $77,600 Toilet Rooms $240,822 . Ms. Luken said she thinks we have the best solution for the application. She described some of the various materials, which were selected for their durability and explained why she recommends them. Even though the cost is greater initially, the long-term maintenance issue is important. Themig asked about the cost differences in wood exterior over cinder block vs. burnished or rock-face block only. Ms. Luken said the block would be more expensive or equal. She proposes changing the bathroom to regular block and use an epoxy-type of painted coating. She offered some possibilities for cutting costs in floor surface, countertops, window design, plumbing, method of heating, etc. PARK COMMISSION MARCH 28, 2000 - PAGE 3 When asked about the value of reducing the size of the building as a way to reduce costs, Ms. Luken said the savings are minimal. Also, the size of the concession area is already smaller than what she thinks it should be for the number of people it may need to hold. Themig asked if there would be any problem with adding the picnic pavilion at a later time. Ms. Luken said it is a possibility, with some foundation work being extended from the main building as part of the initial package. The later cost to add the pavilion would end up being higher than the $52,900 that would be saved initially. Chair Arnst said she agrees that this design would be a quality, no-frills building. There was discussion about alternate plans for the sink in the concession area. Ms. Luken recommended getting a bid alternate for items they may want to drop from the project. She also suggested that someone check with Minnegasco on the cost alternate to run gas to the structure as lower cost heat source. There was some discussion about timing with the sewer/water project. . Themig asked if accommodations were made to include a telephone. Mr. Sterna said there is a stub for a phone line and it is being looked into. Mr. Sterna reported that he spoke with the park director for the City of Prior Lake to compare costs with a recently constructed park building. Although some of the amenities are different, it did verify that this type of structure is very expensive. The higher initial cost for industrial grade materials is necessary considering long-term maintenance issues. It's a case of pay now or pay later. Ms. Luken stated that her estimator said that his estimates on similar structures for other cities are consistent with this one. The durability and quality of this type of building is going to cost more than a garage structure. . Acting Administrator Nielsen reported that the City Council has looked at the 4 scenarios for financing and constructing this building. All 4 depend upon inter-fund borrowing. He also commented that the funding source estimate of $15,000 per year from park dedication fees is probably double the amount it actually will generate. There may also be variables in some of the other revenue sources. Nielsen also pointed out that the General Fund Contribution of $10,000 per year may be affected by the City's budget constraints. Themig asked what, philosophically, the City should provide in services and amenities. Mayor Love said that the Council has discussed this. He commented about levy limits and legislation that factor into this type of expenditure. The Council, while aware of future budget concerns, is encouraging this project as long as it can show some solvency. . Themig said his dilemma is in supporting something that will put a burden on future Park Commissions. Mayor Love agreed with the statement, however this kind of project can stimulate the community to work toward projects like this in the future. He cited the example of creative fundraising done by the City of Excelsior. Arnst asked for discussion on the 4 funding scenarios. Themig pointed out that the 10-year financing plan, including the canopy still shows a fund balance of some amount as early as 200 I PARK COMMISSION MARCH 28, 2000. PAGE 4 according to these projections. He added that this is the building the Park Commission has said they want and we should go for that and commit. Arnst said her feeling from the joint meeting with the Council and Parks Foundation was to do the entire building, rather than doing it in phases. Themig asked if they discussed the fact that there is already a picnic shelter at Freeman. Dallman said they consider it to be separated from the people who. use the soccer/softball end ofthe park. Puzak said he supports the building, the toilets, and the concession stand, which will partially fund the building and will bring the support of the sports organizations. He feels the pavilion is optional. He suggested building an overhang 8 feet out and then add 16 more feet if the funding is available in the future. He cannot support $13,000 for a stainless steel sink because its worth is the equivalent of a half of a skate park. Puzak also asked why add heat capability for a warming house if funds will not be available for a skating rink in the future. He cautioned against putting all the eggs in this basket. With a zero balance remaining, there may not even be money to support a flooded free skate area. . Arnst asked if the idea of an 8-foot canopy would work. Ms. Luken said at that point that they would just as well go out the full 24 feet. The building can be designed to support a future canopy with an extension of the foundation. She explained how a bid alternate works. There was consensus to replace the $13,000 stainless sink with a simple wall-hung stainless sink in the plan. It was also suggested to eliminate the granite countertops in the bathrooms and use wall-hung sinks there as well. Commissioner Young asked about the intentions for a skate park. Chair Arnst provided background as to how the idea came about and Shorewood's role in the Youth Coalition. She said there is very strong interest. puzak added that there is a legitimate need, as demonstrated by petitions and other past events. . Arnst said she was initially in favor of leaving the canopy off of the building, but after discussion with others and the points made at this meeting, she is now more committed to the full structure. She asked the Mayor if the Council is looking for a vote on one of the 4 scenarios. Mayor Love said the Council is also seeking input on where some of the funds will come from. Commissioner Bix pointed out that park dedication fees are not reliable, plus the Commission would be relying on the Parks Foundation. On the other hand, the user fees and concessions are viable things, but Bix said, she wants to feel better about them. She asked about the user fee and its value over time, adding that without more information, it's hard to plan. Themig said even if we come to consensus to build the full building with either the 7 or 10 year payment plan, it's not a done deal because it has to go out for bid. It would be important right now to at least move the concept of the building forward and continue on in discussion of how to pay for it. . . PARK COMMISSION MARCH 28, 2000 . PAGE 5 Bix stated she agrees that the structure would be a nice addition to Freeman Park, but the question of how to pay for it is still a concern. Mayor Love said, currently the project has the Council's support. They need to know what the Commission thinks the building needs to include. Secondly, they will not vote for it unless they know how it's going to be paid for. The Council is looking for reliable streams of revenue. The concession stand needs to be an income source and not just an amenity that loses money. The Council will depend upon the Park Commission to monitor revenues, such as the $10,000 that was committed by the Parks Foundation. He encouraged the Commission to first decide what they want to build and then go to the Council who will support it if they can see how the building will be paid for. Ultimately the Council will have to decide if it is a sound financial project. Themig pointed out that the building has been on a master plan for a long time. In looking at the big concept, he believes they should move forward and then figure out funding details. There was further discussion about how to proceed through a recommendation and funding decisions. B. Recommendation to City Council Puzak stated that there have been various suggestions for reducing costs and he is trusting that staff and consultants will work out the ''wants'' and the "needs" in the building proposal. Given that, Puzak moved, Themig seconded that the Park Commission recommend that the full building be constructed with financing over 10 years. Themig asked to add a friendly amendment that when it comes to soliciting bids that they take the canopy as a separate bid. Puzak said he is leaving it to staff and the experts to take out as much as they can (such as the $13,000 stainless steel kitchen sink / counter), while staying within health and building code requirements. Ms. Luken said she could modify the language accordingly. puzak asked that the architect make changes as needed and as discussed. The friendly amendment was accepted and the motion passed unanimously. Engineer Don Sterna asked about the Vine Hill trail meeting with the neighbors. Puzak said the plan is acceptable to everyone and thanked him for his work to incorporate specific requests and preferences. There was some discussion about placement of a crosswalk on the north end of the trail. Sterna will discuss details with City Engineer Brown. There was a short break. PARK COMMISSION MARCH 28, 2000 - PAGE 6 6. SPORTS ORGANIZATION FEES A. Review Our Goals for the Fees Chair Arnst reviewed the background and purpose of the Park Use Policy. A meeting with the sports organizations on January 31, 2000 took place to let them know about funding issues with parks. Arnst explained that costs and needs vary from one sport use to another. Themig explained the Options for Recovering Costs for Providing Above Base Maintenance. Another option is a "per-participant" fee structure. Commissioner Bix asked how user fees have been collected in the past. It was explained that the system was voluntary. She also asked about the percentage of participants who use the park facilities that are not Shorewood residents. Given that 61 % of users are from outside of the Shorewood tax base, Bix stated that she thinks it is fair to have that group help contribute toward the use of the facilities. Commissioner Young asked how neighboring communities fund their park facilities. Puzak . stated that we are not funding parks, but the wear, tear and maintenance plus operating expenses. Some other Cities' methods of collecting user fees were described. Themig stated he wants to make sure that non-Shorewood residents are not singled out. Bix said she was suggesting that the sports organizations perhaps should pay a fee that is not voluntary, but depending upon the cost of use. B. Develop a Formula for Cost Recovery Arnst said the sports organizations have indicated willingness to contribute to the cost of wear and tear for their use. The two issues are; (1) come up with a formula that is fair, and (2) create a policy if it's not paid. puzak summarized the process that was used to calculate fees for base maintenance and for providing extra maintenance for the various sports. He proposed that everyone who registers for an organized sport be charged a $4 user fee (the cost of a pair of socks) to join a league that plays in Shorewood parks. He estimated that the revenue stream from . that would be similar to the maintenance costs (at approximately 3,250 athletes). Puzak moved that the Park Commission have a user fee assessed at $4 per athlete assessed to the sports organizations per season. Dallman seconded. Discussion: puzak pointed out that the advantage is equality for everybody. The disadvantage is that it may not be exactly true to the cost for each sport. Themig suggested considering a different scale for resident vs. non-resident. He also thinks adults should be charged more than a child should. puzak said he is not comfortable with distinguishing one city from another. Shorewood is part of a larger community. Themig agreed. There was discussion about the cost of $4 relative to the total registration fees the associations charge their players. Arnst supports the idea of one fee across the board for its simplicity. Bix said she liked the $4 "socks fee" and Young agreed, but preferred a $5 socks fee. Themig encouraged a higher fee for adult socks. . . , .. PARK COMMISSION MARCH 28,2000 - PAGE 7 There was discussion about how such revenue would be applied to park maintenance costs and how it relates to the overall park budget. Mayor Love encouraged using a $5 figure, reminding the Commission of the delay in implementation. Puzak agreed that, because assessing the fee would occur at the time of registration, such revenue is a year away from being a reality. He is not opposed to a $5 fee. puzak withdrew the motion (with Dallman's approval). Puzak moved that the Park Commission recommend to Council that the City of Shorewood assess a $5 per athlete user fee against the organizations enrolling athletes to play in the City of Shorewood parks. Dallman seconded. Motion passed unanimously. C. Next Steps for Implementation, i.e., meeting with organizations individually A letter will be sent, as a follow up to the meeting of January 31, 2000, to each of the sports organizations that the funding formula will stay as is for this year (as a voluntary donation), but change to a mandatory fee for the next year. A meeting will take place with each individual sports organization to discuss the policy in detail. Meetings will be set up in 30-minute increments during an evening in May and will be in work session format. Arnst and Puzak will compose a letter to the sports organizations. The Commission will discuss "enforcement" issues at their April meeting. Arnst brought up other funding ideas which had come up in discussion with sports organizations. She would like to research concession options as a revenue generator and asked for help to investigate. Staff will be asked to do some checking. Themig will also offer some information. 7. DISCUSSION OF PARK COMMISSION GOALS FOR 2000 Table until April. 8. REVIEW TO DO LIST Table until April. 9. NEW BUSINESS There was no new business. 10. ADJOURNMENT Themig moved, Puzak seconded to adjourn. Motion passed unanimously. The meeting adjourned at 10: 30 P.M. Respectfully Submitted, Connie Bastyr, Recording Secretary CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, MARCH 212000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES CALL TO ORDER Commissioner Turgeon called the meeting to order at 7:02 P.M. ROLL CALL Present: Commissioners Turgeon, W oodrufl: Callies, Anderson, Rosenberger and Boehm; Planning Director Nielsen; Council Liaison Lizee . Also Present: Consulting Engineer Don Sterna Absent: Chair Bailey APPROVAL OF MINUTES . Corrections to the minutes of the March 7, 2000 Planning Commission meeting were made as follows: . Add Council Liaison Lizee to the list of those present. . Remove the word, "Applause" from last line of paragraph 7 on page 3. . Change all references to Pelican Car Wash to Pelican Car Sales (pg 3, paragraphs 7 & 9; page 6, paragraph 3. . Page 4, paragraph 3, sentence 2-add "he feels" before the word "property." . Page 4, paragraph 8, line 3-add "to site them" after the word "try." . Page 8, paragraph 1, line 2-remove the word "it." Anderson moved, Woodruff seconded to approve the minutes as amended. Motion passed 4/0 with Callies and Boehm abstaining. 1. PUBLIC HEARING - SIMPLE SUBDIVISION AND WETLAND SETBACK VARIANCE (continued from March 7.2000) Applicant: Location: Dan Heiland 21175 Minnetonka Blvd. Procedures for the public hearing were reviewed and the Public Hearing opened at 7:07 p.m. Planning Director Nielsen presented an analysis and background of the request. The applicant's engineer did drainage calculations, which were then reviewed by the City's engineering consultant, WSB & Associates. PLANNING COMMISSION MINUTES MARCH 21,2000 - PAGE 2 Don Sterna of WSB distributed a copy of his report, explained some technical points and reviewed the map area around the property. He pointed out the land-locked depression on the subject site, where a drainage problem already exists. Sterna's recommendation is that an outlet be installed to direct drainage away from the land-locked area, since the proposed project would otherwise aggravate the problem. Property owner, Dan Heiland was invited to comment. He said he has tried to work out a plan between himself and staff to achieve adequate drainage. Planning Director Nielsen explained that WSB recommended that the applicant petition the City to do the work himself He would need to get consents from neighbors and then could choose do the work himself or contract to have it done. Nielsen explained that the cost is greater if the City does the work in order to get bonding and it is likely that the applicant can bid the job cheaper himself Overall, that is the preferable alternative. Nielsen added that the neighbor immediately to the north of the site should be aware that this is a solution to an existing drainage problem, besides allowing the applicant to subdivide the lot. Nielsen said that the recommendation from staff is to approve the simple subdivision, subject to drainage work being completed. . Mr. Heiland stated that he prefers to do the work himself and is proposing to have permission from his neighbor to the north. He hopes to have something in the next two week's time. Mr. Heiland's sister asked when a letter of credit would be due. She pointed out that there are other benefiting properties, however, they may not have willing neighbors. The Public Hearing was opened at 7: 17 p.m. There were no comments from the floor and the Public Hearing was closed at 7: 17 p.m. Commissioner Callies asked if the option to petition the City is covered in an ordinance. Nielsen explained how the ordinance applies. He added that the proposed work is in the public right of way and the City will make sure the work is done appropriately. . Callies asked which neighbors would need to give consent. Nielsen said two neighbors to the north; the same neighbors who would benefit by the change. Commissioner Anderson asked where the runoff drains and if it would require approval from the Watershed District. Nielsen said it would ultimately flow to Lake William. The Watershed rules would say to fill the depression anyway. Commissioner Rosenberger asked if the existing culvert that crosses under the road is going to handle the additional drainage. Nielsen said it should handle anything that comes down that ditch. Rosenberger said it was put in just last year and seems too small. I PLANNING COMMISSION MINUTES MARCH 21,2000 - PAGE 3 Mr. Sterna said he will check on that. If it is at least 15 inches in diameter, it should be adequate. He suggested they make it a condition that the applicant's engineer verifies that the pipe will handle the resulting drainage. Rosenberger asked about the liability issue, saying he would rather have the City plan it the project. Nielsen said the applicant's engineer would be responsible because they would do the design. Commissioner Anderson asked if there is any linkage with the little holding pond on the other side ofMinnetonka Boulevard. Nielsen said a connection goes over there, too. The pond was part of a subdivision in Greenwood. Anderson asked if this would cause more drainage into that pond as well. . Mr. Sterna said they would have to consider that in the design. He is recommending they provide an outlet. The applicant's engineer will need to look at it and propose what to do about an outlet. Nielsen added that they have to prepare plans and specs subject to approval of Shorewood's engmeer. There was discussion about maintenance of the culverts and the agreement between Greenwood and Shorewood for the cost and work involved. Commissioner Turgeon asked who would be assessed if the City incurs the cost of doing the work in the case where Mr. Heiland does not have the cooperation from his neighbors. Nielsen said that whoever benefits by the improvement could be assessed. Anderson moved, Rosenberger seconded to approve staff's recommendation with the addition of work being subject to the engineer's (WSB) recommendations. Motion passed unanimously. . Nielsen said the recommdation will go to the City Council at their April 27 meeting. 2. NOMINATE LIAISONS TO LAND CONSERVATION & ENVIRONMENT COMMITTEE AND PARK COMMISSION The current representative to the Land Conservation & Environment Committee is Commissioner Woodruff Woodruff stated that she wishes to continue in that role. Callies moved, Rosenberger seconded to nominate Donna Woodruff as Land Conservation & Environment Committee Liaison for this year. Motion passed unanimously. Commissioner Turgeon explained that she talked about with Chair Bailey about the need for a Park Commission Liaison. They felt it could be on a part-time, as-needed basis. If the Planning Commission receives a Park Commission agenda before each Park Commission meeting, they can decide and appoint a liaison at that time. - PLANNING COMMISSION MINUTES MARCH 21,2000 - PAGE 4 Callies said she is willing to attend Park Commission meetings. It was agreed that a liaison should go only if there are issues related to planning. The Park Commission Chair can call Chair Bailey if a representative from Planning is needed for a particular meeting. Callies will be the first call. Council member Lizee added that the Park Commission has some projects coming up which they would like some input on if there are questions about a CUP or variance. Study Session began at 7:42 p.m. 3. DISCUSSION ON WORK PROGRAM 2000 Planning Director Nielsen gave background on some projects listed in the Work Program. He explained that the County Road 19 intersection is not included because it's in the City Council's hands right now.. There was some discussion about the calendar and timing of projects. Nielsen said they will need to address the issue of accessory structure zoning over 1200 square . feet because some related matters will be coming up soon. He explained some other topics to be discussed at the May study session. The Commissioners asked Nielsen to gather information on what has been done in past cases and to provide examples of ordinances of other Cities. Nielsen said Shorewood' s ordinance is the best in problem solving and intent, and from his perspective, it is an ordinance that works. 4. DISCUSSION ON TREE PRESERVATION POLICY Nielsen named the three areas where there have been problems in terms of administering the Tree Preservation Policy. These need to be considered and revised: 1. Replacement Tree Size - The current policy says a tree is measured at breast height, a standard used by foresters. Nurseries use a measurement of a caliper (the diameter at 12 inches . off the ground). The recommendation is to require a replacement tree to be a 3-inch diameter at caliper height. Language is proposed in Section IV.B.l O. b. 2. Arborists - This change would allow arborists to prepare tree preservation plans. Nielsen explained that some excellent landscape architects do not know as much about preserving trees; where Foresters know about preservation, but don't know as much about landscape plans. Arborists have a handle on both, and staff is recommending they be included as qualified to certifY a Tree Preservation Plan. Callies asked if Arborists have credentials. Nielsen said they may have certification. He will check on wording and will add it if he finds something. 3. Tree Replacement Fund - The idea here is to create a tree replacement fund or tree donation program. If a site already has enough trees, the developer can then contribute to a tree fund (or donate trees if the season is right) to be used at another location within the City. PLANNING COMMISSION MINUTES MARCH 21,2000 - PAGE 5 Nielsen explained that some sites have so much wood and not a lot of space for replacement trees. On a development, they will sometimes allow the contractor to put replacement trees on another site within the development. In the example of Watten Ponds, sometimes there is no room for more trees. Commissioner Anderson asked if there is a schedule of what trees would be worth so they would know what to charge for a donation. Nielsen said the current value for a tree to be planted is $300. There was discussion of an idea to contribute to the Land Conservation Committee to allow for alternatives to just planting trees. F or example, money could be used toward the purchase of green space. Nielsen did not recommend using the money for such a large, uncertain purpose, but rather to be very specific in purpose. . Another idea considered was to create a citizen fund to help residents with the replacement of trees lost in storms. Nielsen said there would be definite drawbacks to putting funds toward private land. One option could be to plant a tree on City-owned right-of-way, which is public land. Commissioner Boehm pointed out that a tree replacement fund should not be used to replace trees that the City would have had to replace anyway. Nielsen agreed, adding that engineers generally want to keep trees from right-of-way areas. Boehm asked, of the two options, does the City prefer one over the other? Nielsen said it will come down to timing around the weather. This suggests if we have specific areas where we want trees, the replacement trees would be used. Turgeon suggested they develop a list of places where trees are needed and the City Council would decide how to prioritize as funds become available. Anderson asked about programs such as the "Tree City USA" designation. There was further discussion about similar programs. . Commissioner Anderson asked about requiring a logging permit for cutting down more than one tree. Nielsen said he has seen such ordinances, but find that it is during development and building that most of the trees have been lost. Generally when somebody owns a lot they value the trees more than anyone else does. Plus, that gets into the issue of property rights. Callies added that there is a difference in what the City can require in an application to build as opposed to when property is already established. Nielsen added that enforcement would be very difficult. There was discussion on whether this policy would apply to any building permit. Nielsen said it would be only in cases of new construction, not for an addition to an existing structure. He said it's mostly only a problem in new developments. Rosenberger moved, Anderson seconded to approve revisions to the Shorewood Tree Preservation and Replacement Policy as recommended by staff. (See memo dated March 16, 2000). Motion passed 6/0. " PLANNING COMMISSION MINUTES MARCH 21,2000 -PAGE 6 There was additional discussion about options for the fund to go to an environmental cause. Callies said she would not be in favor because it would be supporting land with tree money. Anderson agreed that funds need to be directed in a way to preserve an existing tree or planting a new tree. Boehm added that it runs the risk of blending the money into some other project. 5. MATTERS FROM THE FLOOR There were none. 6. DRAFT NEXT MEETING AGENDA Commissioner Turgeon stated that the CUP request for accessory space (6125 Apple Road) and the CUP and variance request for dugout shelters for Field #2 at Freeman will be on the next agenda. She asked when to accept a CUP request for a skate park. Nielsen said that will likely be in May. Nielsen suggested that they could start talking about the accessory space issue. He will come back with information on the tree policy and the idea of using other funds. . 7. REPORTS Commissioner Woodruff reported that the Land Conservation & Environment Committee has planned an open house for April 29 at City Hall. She described displays of various projects and other features planned for the open house. Woodruff said if people have concerns to take back to committee, she would be happy to convey them. Commissioner Anderson reported on the strategic planning meeting. A Hennepin County Commissioner and the city manager of St. Louis Park explained their visioning process. They came up with 320 specific recommendations and have spent 4 to 5 years implementing them. They have a different situation, but it was good to hear how another city has done that. . Commissioner Turgeon asked about the idea of a South Lake visioning project. Nielsen said that may come next after Shorewood gets its plan together. Anderson said that other cities would have a different agenda. Nielsen reported that he talked to the people at Minnesota Mini storage and they claim the lights are on a timer and go off at 11: 15 p.m. He also noted that the fence meets building requirements. Turgeon stated that Chair Bailey wants us to discuss meeting structure at the next meeting. Meetings have become a little loose and unfocused. He would like to go back to how a public hearing is laid out and keep more structure. Turgeon asked for comments and discussion. Callies said that one of things that might help is that we tend to be unruly and perhaps need to go to the formality where the chair recognizes each speaker. Then people out on the floor would realize they can not jump in any time they feel like it. The Commission sets the tone. (This would , . . PLANNING COMMISSION MINUTES MARCH 21,2000 - PAGE 7 not apply to work sessions.) Turgeon agreed on the public hearing format. There was further discussion on ways to curb dialogue after a public hearing is closed. Anderson agreed that he would rather be recognized by the Chair before speaking. Turgeon added that they have tried a rotation format. Callies did not favor that approach, saying it shouldn't be a point if someone does or does not have something to say. Rosenberger commented that he does not want the right- of-way ordinance to get lost from the work plan. Nielsen said they will get to things not given high priority. Rosenberger said there is some sense of urgency because of cable installation. 8. ADJOURNMENT Anderson moved and WoodrutTseconded to adjourn the meeting. Motion passed 6/0. The meeting adjourned at 8:50 p.m. Respectfully Submitted, Connie Bastyr Recording Secretary CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator Lany Brown, Director of Public Works 1 ~ April 6, 2000 (if FROM: . DATE: RE: A Motion to adopt a Resolution Approving a Conditional Use Permit for US West At the previous City Council meeting, this item was tabled due to technical questions that remained unanswered regarding this application. Unfortunately, the City's telecommunications consultant Mr. Garret Lysiak, will not be available for Monday night's meting. At the time of publication, Staffwas working with Mr. Lysiak to obtain information to help address the questions raised at the previous meeting. Larry Brown will try to assist the City Council in addressing these questions. Realizing that Mr. Lysiak is very specialized in this field, if questions remain, the City Council may have to opt to table the application to a future City Council meeting. . n ~.1 PRINTED ON RECYCLED PAPER . . Twila Grout Cc: /na'-(Or, C ()ut1ci-l /:) of d. cG From: To: Cc: Sent: Subject: Gary & Deb <stads1@prodigy.net> <cityhall@ci.shorewood.mn.us> Gary and Deb Stadsklev <stads1@prodigy.net> Wednesday, April OS, 2000 7:54 PM Proposed Telecommunications Tower Dear Council Members and Mayor Love, The purpose of this email message is to ask you to not approve construction of a monopole next to the water tower on Old Market Road. I live at 19927 Waterford Court and feel that construction of another structure at the water tower site would be an eyesore. This type of construction could have a detrimental effect on nearby property values. Thank you for not supporting a new telecommunications tower. Sincerely, Gary and Deb Stadsklev 19927 Waterford Court, Shorewood 4/6/00 . . Page 1 of 1 Twila Grout From: To: Sent: Subject: <teheimer@mmm.com> <KristiStover@ci.shorewood.mn.us> Tuesday, March 28, 2000 1 :37 PM U.S. West Monopole My name is Thomas E. Heimer and r live at 5215 Shady Lane. r am writing to you in behalf of the whole Shady Hills neighborhood. We feel that our concerns about this new U.S. West Monopole never make it to you, they just smoothly get past the Planning Commission, with out any regard for us again. Just so you know, we are dead set against this new eyesore that has passed through the Planning Commission. Just like the Mini Storage on Vine Hill it will be yet another neighborhood disappointment fallen to deaf ears via the planning Commission. Teheimer@474-3530 t!.~: (!~ (!~ 3/28/00 ~ .... CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.cLshorewood.mn.us' cityhall@cLshOrewood.mn.us MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen . DATE: 5 April 2000 RE: Shorewood Ponds - Revision to Development Agreement FILE NO.: 405 (99.03) As you are aware the Shorewood Ponds project includes a trail along the east and north sides of the project. The Development Agreement for the project clearly states that the units abutting the trail can not be occupied until the trail has been completed. Due partly to weather last fall and partly to construction staging, the trail will not be completed until later this construction season. Since some of the units abutting the trail will be ready for occupancy before the trail is done, the developer has asked the City for a revision of the agreement that would allow the units in question to be occupied prior to construction of the trail. . As it turns out, delay of the trail was not a bad thing. Had the trail been constructed last year, the routing of the water main along the west side of Eureka would have disrupted it. The City Engineer now recommends that the trail be constructed after the water main is completed. The original intent of the development agreement was to ensure that people buying units near the trail are aware that a trail will be built. Two things are suggested: 1) the centerline of the trail should be staked; and 2) the developer should obtain statements from prospective buyers that they are aware that a trail will be built later this season and have seen the stakes marking the trail location. Subject to these two conditions, revision to the development agreement is recommended. The attached resolution contains the proposed amendment. Cc: Tim Keane Larry Brown Bill Gleason Joe pazandak .ilhf> n t ~ =RINTED ON RE:VCLED PAPER .~ (" CITY OF SHOREWOOD RESOLUTION NO. 00._ A RESOLUTION AMENDING DEVELOPMENT AGREEMENT FOR SHOREWOOD PONDS P.U.D. . WHEREAS, the City required the developer of Shorewood Ponds to enter into a Development Agreement entitled City of Shorewood Planned Unit Development Agreement for Shorewood Ponds P.U.D., made as of the 28th day of October, 1999 by and between the City of Shorewood and Sylvia Development, LP, as the Developer; and WHEREAS, the Development Agreement contains a condition in paragraph 17 stating that until such time as a trail is constructed on the east and north sides of the development, units adjacent to the trail shall not be occupied; and WHEREAS, the Developer was unable to construct the trail in 1999 and some of the units adjacent to the trail will be completed before the trail; and WHEREAS, the City will construct a water main in the vicinity of the proposed trail this year; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: 1. That paragraph 17 of the Developer's Agreement referred to above is hereby amended to read: . "Occupancy Permits - The City shall not issue a certificate of occupancy until the first lift of bituminous surfacing has been installed on the road serving the units for which a certificate of occupancy is requested. Certificates of occupancy for buildings adjacent to the trail shall not be issued until the trail is completed or until the Developer has staked the location of the trail and provides written statements from prospective buyers that they are aware that a trail will be constructed and where it will be located. " 2. That the Mayor and City Clerk are hereby authorized to execute such amendment to the Development Agreement on behalf of the City Council. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of April, 2000. WOODY LOVE, MAYOR ATTEST: BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM DATE: APRIL 6, 2000 TO: MA YOR AND CITY COUNCIL . RE: #6C - A MOTION TO ADOPT A RESOLUTION APPROVING REVISIONS TO SHOREWOOD'S TREE POLICY The Proposed Resolution for Item 6C will be distributed under separate cover. . 1F0G t.~ PRINTED ON RECYCLED PAPER .... '" '1/1.'. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 16 March 2000 RE: Proposed Revisions to Shorewood Tree Preservation and Replacement Policy FILE NO.: 405 (NR - Tree Pres) . As you may be aware, Shorewood enacted its first Tree Preservation and Replacement Policy in 1995 (a copy of which is attached). The initial struggle of enforcing anew, and somewhat complicated, set of regulations on builders and developers has lessened somewhat as more cities adopt similar requirements. Nevertheless, we still spend considerable time debating with them over the technicalities, if not the merits, of tree preservation. In the process of trying to educate people, staff has itself become more educated. Through our discussions with landscape professionals (primarily landscape architects and foresters), a number of issues have arisen relative to our current policy that deserve attention. Following are three sections of Shorewood's Tree Preservation and Replacement Policy that are recommended for "tweaking": 1. Replacement Tree Sizes. Our current policy, similar to many models that were studied, uses "DBH" - diameter at breast height as a standard for measuring trees. This standard is typically used by foresters for measuring existing vegetation. By measuring at 42 inches above the ground, the diameter of the tree is generally more uniform than it is closer to the ground. It is also easier to measure trees when there is snow on the ground. While this method of measurement works fine for existing vegetation, we have found that landscape architects and nurseries use caliper inches (the diameter at n \J PRINTED ON RECYCLED PAPER ."_W Memorandum Re: Tree Policy Revisions 16 March 2000 12 inches above ground) as a standard. Apparently nursery stock is uniform enough near the base of the tree to use this standard. The two methods have created some confusion. Even though we write "DBH" in large red letters on plans that are approved, invariably landscapers will plant trees that are measured by caliper, resulting in smaller trees than what our policy requires. To resolve this, staff suggests that the policy be revised to require replacement trees measuring three caliper inches (caliper will be defined), rather than two and a half inches DBH. Existing vegetation will continue to be measured by DBH. Section IV.B.IO.b. will be revised as follows: "b. Tree Replacement Ratio. . (1) Significant deciduous trees eight inches (8") DBH or greater shall be replaced by two (2), two afld a half iaeh (2.5") DBH three (3) caliper inch or greater deciduous trees or two, six-foot (6') high coniferous trees. (2) Significant deciduous trees twelve inches (12") DBH or greater shall be replaced by three (3), two afld a half iaon (2.5") DBH three (3) caliper inch or greater deciduous trees or three (3), six-foot (6') high coniferous trees. (3) Significant coniferous trees six feet (6') high or greater shall be replaced by one (1) six-foot (6') high or greater coniferous tree. (4) Significant coniferous trees twelve feet (12') high or greater shall be replaced by two (2) six-foot (6') high or greater coniferous trees. . (5) In no case will the total number of replacement trees exceed eight (8) trees per acre." 2. Arborists. Our policy states that tree preservation plans must be certified by a forester or registered landscape architect. Some of the best plans we have seen over the past couple of years have been prepared by arborists. We recommend the following change to Section IV.B.3. of the policy: "3. The Tree Preservation Plan shall be certified by a forester, arborist, or registered landscape architect and shall include the following information:" -2- y ...4 Memorandum Re: Tree Policy Revisions 16 March 2000 3. Tree Replacement Fund. Over the past few years we have encountered properties that were too wooded to make tree replacement practical or even desirable. On two occasions the City Council has approved requests by builders to locate trees on City property rather than plant trees on a site that was full. It is recommended that this alternative be incorporated into the policy. Also, since tree planting is not always practical, depending on the season, it is recommended that a tree replacement fund be established. Builders or developers could contribute to the fund in lieu of planting replacement trees. Either of these alternatives would only be used in instances where it can be demonstrated to the satisfaction of the Zoning Administrator that a site can not accommodate additional trees. Staff will prepare a list of public properties where trees would be desirable. Section IV. 10. should be amended to read: . "10. Except as provided in IV. 13. of this Policy, Aall significant trees removed or damaged during the process of land development or construction activities shall be replaced on site. The removal of trees on public right-of-way, conducted by or on behalf of a governmental agency in pursuance of its lawful activities or functions, shall be exempt from this replacement." A new section should be added to IV.: . "13. In cases where it can be demonstrated that a construction site can not accommodate additional trees, a builder or developer may place replacement trees on public property at the direction of the Zoning Administrator. The City shall maintain a list of public properties where replacement trees may be planted. As an alternative to placing trees on public property, the City may require a builder or developer to contribute to a City tree replacement fund. Thisfund shall be used solely for the purpose of planting trees on public property. The Zoning Administrator shall annually establish a fee schedule for replacement trees, based upon market conditions. " The timing for these changes is right. Road restrictions will end on 1 May and the changes can be implemented in advance of the majority of this year's construction. These recommendations will also be forwarded to the Land Conservation and Environment Committee for review and comment. Cc: Land Conservation and Environment Committee Tim Keane Joe pazandak -3- CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator Larry Brown, Director of Public Works JJP- April 4, 2000 FROM: . DATE: RE: A Motion Regarding Billing for the Southshore Senior Community Center As the City Council may recall, this item is a request by the Friends of the Southshore Senior Community Center for the City to pay a maintenance bill for the Senior Community Center in the amount of$1537.41. This item was scheduled during the February 14th, 2000 City Council agenda. Mr. Robert Gagne who represented the Friends of the Southshore Senior Community Center, appeared before the City Council and requested that this item be tabled. The City Council did infect table the item, and requested that a work session be set with the Friends to discuss proper procedure for these types of issues. . A work session with representatives of the Friends has been scheduled before the regularly scheduled City Council meeting April 10th at 6:00 p.m. Background information with regard to this issue has been included in the Work Session packet. For brevity, it has not been duplicated here. Presumably, action as to whether the City Council will act on this item will be arrived at the Work Session. #7A n ~J PRINTED ON RECYCLED PAPER r . MEMORANDUM . TO: FROM: DA TE: RE: FILE NO.: CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us Mayor and City Council Brad Nielsen 6 April 2000 Fire District Transition Coordinator Admin (Fire Services) The Fire Review Committee has recommended that Jim Hurm be hired to serve as a transition coordinator for the joint powers Fire District. As noted in the attached agreement between the City of Excelsior and Jim Hurm, the cost of this effort will be approximately $25,000. Shorewood's share of the cost is 40 percent, or $10,000. Since there is no budget for this work, AI Rolek has suggested that it could come out of the City Council Contingency area. This will leave $23,740 in that budget. If approved by the Council, a simple motion is sufficient for now. Later this year a budget amendment will be prepared transferring the money from contingency to fire services. Cc: Tim Keane n ~J PRINTED ON RECYCLED PAPER P-1f; Mar 30 00 OS:44a ~ To: . Cit~ OT Excelsior 9524746300 p.2 CITY 0 F EXCELSIOR MEMORANDUM 04.03.00 CC Meeting Agenda Item I1b&c Proposal for Consulting Services for R e : Transition Coordinator City Council Da t e: March 30, 2000 From: Craig W. Dawson, City Manager C~ At its March 21 meeting, the Special Excelsior Fire Department Transition Committee agreed it would be appropriate to retain consultant services to focus on the work necessary for an orderly transition from the City of Excelsior Fire Department to the joint powers organizatio~ the Excelsior Fire District. It requested staff to work on retaining the services of James C. Hurm as a Transition Coordinator. At the March 28 meeting, staff reported on the scope of services and proposed fees for this assistance. The Committee recommended that the City of Excelsior execute the agreement for services with Mr. Hurm. suQject to each of the five cities committing to pav their proportionate share per the resolutions adopted bv the cities in 1998. The proposed agreement calls for Mr. Hunn to perfonn approximately 20 hours of service per week. The agreement calls fees to be paid on an hourly basis (plus reimbursement for out-of- pocket expenses), with fees not to exceed $25,000. Funding:: Based on a review of the financial position of the City of Excelsior's Fire Department Fund, it would be appropriate for the cities to contribute funds for the City of Excelsior to use as fiscal agent. There is not a sufficient cash balance to pay for the $25,000 anticipated to be needed for transition expenses for the evolution into the Excelsior Fire District during 2000. Any unused funds would be returned to the cities. In essentially identical resolutions adopted by the cities in 1998 to establish the Review/Transition Committee, the cities agreed "that any costs of the Committee shall be borne by the cities in the same ratio as established for the 1998 budget.1I The ratios for the 1998 and 2000 budgets, and the corresponding costs, are listed below: . City % for 1998 Cost % for 2000 Cost Deephaven 22% $ 5,500 22.31 % $ 5,577.50 Excelsior 22% $ 5,500 21.31% $ 5,327.50 Greenwood 5% $ 1,250 5.20% $ 1,300.00 Shorewood 40% $10,000 40.39% $10,097.50 Tonka Bay 11% $ 2,750 10.79% $ 2,697.50 Action bv the City Council: It is recommended that the Council . Authorize $5,500 from the cash balance in the General Fund as Excelsior's share of the Transition Committee's expenses (Agenda item lIb) . Approve and authorize the Mayor and City Manager to execute the agreement with James C. Hurm for Transition Coordinator services, subject to the commitments of the cities of Deep haven, Greenwood, Shorewood, and Tonka Bay to fund them (Agenda item llc) Mar 30 00 09:44a Cit~ OT Excelsior 9524746300 p.3 CITY OF EXCELSIOR 339 THIRD STREET EXCELSIOR, MINNESOTA 56331 TIRE: 612-474-5233 AGREEMENT Transition Coordinator Consulting Services This agreement is entered into between the City of Excelsior ("the Citt'), as fiscal agent for the Excelsior Fire Department and for transition activities for the Excelsior Fire District, and James C. Hurm ("Hurm"). The understandings of this agreement are listed herein: . 1. James C. Hurm is hereby retained as a Transition Coordinator by the Excelsior Fire District Transition Committee, through the City of Excelsior as its fiscal agent, to provide consulting services in assisting with the tasks identified in the attached Schedule of Tasks dated March 9,2000. 2. Hurm shall serve in the capacity of Transition Coordinator approximately twenty hours per week effective upon the execution of this Agreement by both parties. 3. Hurm shall perform in said capacity under the direction and supervision of the Transition Committee. 4. The City may terminate this Agreement at any time upon written notice to Hurm. Hurm may temlinate this Agreement upon four week's notice to the City. . 5. Hurm's total compensation shall be $48 per hour and submitted on a one-twelfth hour (i.e., five-minute) basis. There shaH be no further benefits or compensation. 6. Some of the work can be done at Hurm's place of residence. However, the City will make available to Hurm an area for Huon to work at the City HallIFire Station from time to time, appropriate office supplies, and clerical assistance to accomplish the tasks at hand. Usual and customary expenses will be submitted to the City for reimbursement 7. Hurm will work with the Fire Chief, his designees, and other Fire Department personnel in various aspects of the Coordination effort. Entered into this of April, 2000 John E. Anderson, Mayof James C. Hurm Craig W. Dawson, City Manager Mar 30 00 OS:44a Cit~ o~ Excelsior S524746300 p.4 Excelsior Fire District - Schedule of Tasks March 9,2000 (With estimated range of staff hours needed for each task) A. Agreements and Immediate Tasks Hours 1. Joint Powers Agreement (JP A) 12-24 2. Fiscal agent agreement 4-8 3. Building lease agreement with Excelsior 4-8 4. Equipment Schedule A 4-8 . 5. Lease agreement for Excelsior Fire Dept. equipment 4 - 8 6. Draft ordinance for each City establishing the 4 - 8 Excelsior Fire District by adopting the JP A 7. Draft side letter-of-understanding to new District Board 4-8 a) b) c) d) e) Personnel, recruitment, hiring processes Medical call protocol Guiding principles Reviewffransition Committee recommendations Others . B. Transition-related Tasks 1. Draft by-laws for the District Board 16-32 2. Prepare a Timeline and Finance Plan for the 12-16 transition period and for the remainder of 2000- administration, studies, project consulting, etc. 3. Address technical questions relating to a smooth 4 - 8 transition period for the Excelsior Firefighters' Relief Association 4. Initiate a communications plan to educate the 16-32 public on .Fire Department changes and needs 5. Communication and involvement of department 24-48 personnel to keep morale high during this time of change Completion Committee approval by May 1; Councils' approval by June 15 by July 15 by July 15 w/JP A, by May 1 by July 1 by July 1 (for Councils' July meetings) by May 1 August I August 1 August 1 May through August on-going Mar 30 00 09:44a J ~ Cit~ of Excelsior 9524746300 p.5 C. Fire Distrid Board - Year 2000 Tasks Hours Completion 1. 10- to 20-year Capital Improvement Program 8-16 by June 15 and Finance Plan by June 15 2. Quarterly finance reports during transition period 8 on-going 3. Incorporate Fire Department by-laws into 16-24 August 1 (or later?) appropriate Fire District documents 4. Begin review of department policies and ??? ??? procedures (for the Chief to do) . 5. Work with the Excelsior Fire Department 16-24 Support Committee on an analysis of the inadequacies of the current Fire Station and make recommendations to the Excelsior City Council and District Board on cost-effective corrective measures 6. Prepare a 2001 operating budget for the Fire District Board to recommend to the City Councils by June 15,2000 48 Support Committee expects completion by May 1 by June 15 D. Task Force Recommendations - Initiate Implementation in 2000 1. Begin needs analysis for a facilities needs and 20-40 location study keeping in mind response time and fire insurance ratings - consultant hiring process . 2. Begin analysis of the department management 48 structure and needs, and make recommendations to the Board 3. Begin hiring process for any new employees 40 4. Establish goals and list alternative strategies 20 to retain firefighters, and to recruit firefighters who can respond during the day 5. Begin to address issues of paramedic (i.e., HCMC & Ridgeview) response times Range of hours = 332 to 476 Begin after Transition Cmte recommends approval of JP A, or after all City Councils have approved JP A??? Report likely to be complete 3 to 4 months after beginning RFP process Process likely to take 3 months; need to determine whether to use a consultant Need to determine whether to use a consultant For new Chief to do Could begin after July 1 , . . , ..$ CITY OF SHOREWOOD RESOLUTION NO. 00._ A RESOLUTION AUTHORIZING THE MA YOR AND CITY ADMINISTRATOR TO EXECUTE THE EXCELSIOR FIRE DISTRICT JOINT POWERS AGREEMENT WHEREAS, the City of Shorewood (City) has a desire to join with the Cities of Deephaven, Excelsior, Tonka Bay, and Greenwood to form ajoint powers fire district; and WHEREAS, the Special Excelsior Fire Department Transition Committee has drafted an Excelsior 'Fire District Joint Powers Agreement, hereinafter referred to as "the Agreement", attached hereto as Exhibit A and made a part hereof; NOW, THEREFORE, BE IT RESOLVED that the Shorewood City Council hereby authorizes and directs the Mayor and the City Administrator to execute the Agreement on behalf of the City. ADOPTED by the Shorewood City Council this 10th day of April, 2000. WOODY LOVE, MAYOR ATTEST: BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR il7c' \., , ... . . WordPerfect Document Compare Summary Original document: ::ODMA\PCDOCS\HC26DS4\26504960\4 Revised document: : :ODMA \PCDOCS\HC26DS4\26504960\5 Deletions are shown with the following attributes and color: Strikeout, Blue RGB(O,O,255). Deleted text is shown as full text. Insertions are shown with the following attributes and color: Redlirie, (No color code). Moved blocks are marked in the new location, and only referenced in the old location. Moved block marks are shown in the following color: . . .~. RGB(255,200,O). The document was marked with 59 Deletions, 64 Insertions, 1 Move. , . 4/3/00 DRAFT -- INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE EXCELSIOR FIRE DISTRICT JOINT POWERS AGREEMENT THIS AGREEMENT, made and entered into as of this _ day of ,2000, by and between the Cities of Deephaven, Excelsior, Greenwood, Shorewood, and Tonka Bay, all of which are municipal corporations of the State of Minnesota (collectively, the "Member Cities"). WHEREAS, the parties hereto are authorized by law to provide fire protection and medical response services to their residents; and . WHEREAS, the parties hereto have determined that such power may be best exercised jointly by creation of the Excelsior Fire District to carry out such purposes; and WHEREAS, the parties hereto desire to enter into a joint powers agreement for the purpose of creating and implementing said District including its operation, ownership of equipment and facilities, and funding; and WHEREAS, Minnesota Statutes Section 471.59 authorizes governmental units by agreement of their governing bodies jointly and/or cooperatively to exercise any power common to the contracting parties and to provide for a joint board representing the parties to the agreement; and WHEREAS, all previous agreements, amendments or parts thereof in force at the time of execution of the Excelsior Fire District Joint Powers Agreement IIrc hereby~IJ.'~~ repealed and replaced; and . WHEREAS, each signatory to this Agreement hfts.hereby agreee!s to repeal any ordinance in effect in its city that is in conflict with this Agreement, and to amend any existing ordinance or adopt a new ordinance in order to create the Excelsior Fire District; NOW THEREFORE, the parties to this Agreement mutually agree as follows: Section 1 General Purpose and Intent 1.1 General Purpose.. It is the general purpose of this Agreement: a.) To provide fire protection services including, but not limited to, fire prevention, fire fighting, and rescue and medical response to one community comprised of the Member Cities; and HC6DS41 4i06/26504960.v5 41212000 Exhibit A .1 4/3/00 DRAFT -- INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE b.) To establish a governance structure which will act to the extent possible as an autonomous entity. 1.2 General Intent. It is the general intent of the parties to this Agreement to declare the cities' commitment to establish, through special legislation or other means, a special unit of government to provide fire protection and medical response services to the Excelsior Fire District and to provide the basis for a smooth transition to that special unit of government. Section 2 Organization 2.1 Establishment. There is hereby established by the execution of this Agreement the "Excelsior Fire District" (hereinafter referred to as the "District") to be managed and operated . pursuant to the terms of this Agreement. 2.2 Governance. The governing body of the District shall be the "Excelsior Fire District Board" (hereinafter referred to as the "Board"). The Board shall consist of the following members: a.) Voting Members: Voting Members shall include one (1) elected official of the city council of each Member City. No employee of the District or any police department serving any of the Member Cities may serve on the Board as a Voting Member. If any Member City/Cities are hereafter consolidated into a new municipal corporation, the new corporation shall have one (1) Voting Member representative. . b.) Ex-Officio (non-votimz) Members: The chief administrative officer (city manager, administrator, or clerk) of each Member City shall serve on the Board as a non- voting Ex-Officio Member. c.) Alternate Members: The city council of each Member City shall name one (1) elected ()fficial of the city council mcrubclofeach City' to serve as an Alternate Member in case of absence of the Voting or Ex-Officio Member. The Alternate Member shall have the authority to vote in place of (but not in addition to) the V oting Member. The Altemate Member shall not participate as a Board Member except in the absence of the council member or the Ex-Officio Member. HC26DS41 4706/ 26504960.v5 4/2/2000 -2- '. .~ " 4/3/00 DRAFT -- INCORPORATING 3/28/00 REVISIONS BY TRANSITION COl\-L.'VIITTEE d.) Board Procedures: The Board shall elect from among its Voting Members, a Chair and a Vice-Chair. The Chair shall act as the presiding officer at Board meetings and the Vice-Chair shall act as the presiding officer at any meetings not attended by the Chair. The Board shall have authority to adopt by-laws establishing its own procedures. 2.3 Compensation. Board members shall serve without compensation from the District, but nothing herein shall be construed to prevent a Member City from compensating its members for service on the Board to the extent such compensation is otherwise authorized by law. . 2.:5-4 Board Ouorum. Four of the Voting Members present shall constitute a quorum for the purposes of all Board meetings, with the exception of Special Quorum Meetings, at which three V oting Members shall constitute a quorum.- 2.45 Meetin~s. The Board shall hold regular meetings at least once each calendar quarter. The Board may also, from time to time, hold special meetings and emergency meetings. At any Board meeting attended by pII!-y three Voting Members, the three Voting Members in attendance may, by unanimous vote of all three Voting Members in attendance, call for a Special Quorum Meeting. A Special Quorum Meeting may be held only upon at least three days' notice. The quorum for a Special Quorum Meeting shall be achieved by the attendance of three Voting Members. . All meetings of the Board are governed by the Minnesota Open Meeting Law, Minnesota Statutes Section 471.705. 2.6 Votin~. Each Voting Member shall have an equal vote. .tJnless otherwise specified herein, the Board may take action on any issue by majority vote of all Voting Members. V oting by proxy is not allowed. 2.7 Operating Committee. The Ex-Officio Members shall comprise the Operating Committee. The Operating Committee shall meet with the Fire Chief/District Administrator on a HC26DS4/ 4706/ 26504960.v5 41212000 .., -.J- .' 4/3/00 DRAFT - INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE monthly basis and report to the Board at each regular meeting. The Operating Committee shall have authority to approve budgeted expenditures during monthly meetings. Non-budgeted expenditures must be approved by the Board. A list of bills shall provided to each member of the Operating Committee on a monthly basis. 2.8 District Office. The address of the District shall be 339 Third Street, Excelsior, Minnesota 55331-1877. (This address may be changed by the Board.) 2.9 Fiscal Agent. The City of Excelsior shall act as the iriiti~l fiscal agent for the District for which it shall be compensated by the District. The Board may change the fiscal agent as it deems necessary from time to time. The District shall indemnify and hold the fiscal agent harmless from any claims, causes of action, or liability arising out of actions it takes in . performing duties under this section except for claims, causes of action or liability arising out of the negligent or intentional acts of the fiscal agent in performing its duties under this paragraph. 2.10 Default. No Board member shall be eligible to vote on behalf of the Member City he or she represents during such time as that Member City is in Default of the terms or provisions of this Agreement. During the time that a Member City is in Default, that Member City's seat on the Board shall not be counted for purposes of calculating a quorum or a prevailing vote. For the purposes of this Agreement, "Default" shall mean any breach of the terms of this Agreement or failure to comply with any of the provisions herein. Section 3 General Powers of the Board 3.1 Powers. The Board shall have and is hereby given all powers, duties and functions . enumerated in this Agreement and provided by law, and all such further powers necessary to carry out the intent and purpose of the District with respect to acquisition of property and operation of the District heretofore set forth, including but not limited to the following: a.) To employ and determine the terms of employment of fire protection, administrative, and other personnel, accountants, consultants, engineers, legal counsel, and other qualified personnel, except as provided in this Agreement. b.) To cause reports, plans, studies, and recommendations to be prepared. c.) To purchase capital equipment and land, and to cause the construction of buildings to implement the purposes of the District. HC6DS4/ 4706/ 26504960.v5 4/212000 -4- ~ 4/3/00 DRAFT -- INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE d.) To lease or purchase equipment (including capital equipment) and supplies necessary for the proper operation, care, maintenance, and preservation of District facilities and equipment. e.) To adopt District bylaws, rules and regulations for the operation, maintenance and use of District fire protection services, equipment, and facilities. f.) To enter into mutual aid agreements with other organizations with similar purposes. g.) To dispose of capital equipment and land consistent with the terms of this Agreement. . . h.) To sell or lease any of its equipment (including capital equipment) as may be deemed expedient. i.) To establish a yearly operating budget for District services and a capital improvement program/finance plan (including an equipment replacement schedule) of not less than ten years' duration, which shall require approval consistent with the terms of this Agreement. j.) To act as agent for receipt, custody, and disbursement offunds, gifts, or other funds paid or given by the Member Cities on behalf of or for the use of the District. . k.) As may be authorized by State law, to act as paying agent for any bonds, contract of indebtedness, and loans made in the names of the Member Cities for the benefit of the District, and act as a custodian of sinking funds created for or required by such indebtedness. 1.) To cause an annual independent audit to be made of all its accounts, books, vouchers, and funds. m.) To promulgate, establish, and adopt suitable bylaws governing operations of the Board. n.) To continue a Firefighters' Relief Association for the benefit of members of the District and to make such contribution to the fund of the Firefighters' Relief Association as the Board deems appropriate. HC6DS4/ 4706/ 26504960.v5 4/2/2000 -5- ) 4/3/00 DRAFT -- INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE 0.) To contract to provide fire protection and medical response services. 3.2 Disbursements and Bonds. Except as otherwise provided, all unanticipated disbursements of the District shall be approved by the Board and co-signed by two officials designated by the Board. Section 4 Fire Equipment, Land, ftftd-Buildings,'~n<!:,~llD.~~ 4.1 Disposition of Equipment to the Excelsior Fire District. Upon the: c~ffective date of the Distriet'3 opcnrtions (as provid.:d in Section 24, hercin)J@.llaI')'I;7QOT, all equipment and personal property of the City of Excelsior Fire Department used to provide fire protection services included on the attached Schedule A (the "Leased Equipment") shall be leased to the . District pursuant to the terms of that ccrtainan Equipment Lease i\greement dated =ooB (the "Equipment Lease Agreement"), for One Dollar ($1.00), for a term ending upon the dissolution of the District (which would include the creation of a Fire Services Taxing District) or the expiration of a term of five (5) years. In the event that the District is dissolved before the expiration of the five-year lease term, the Equipment Lease i\greement shall be voided, and the Leased Equipment returned to the City of Excelsior. All expenses relating to the maintenance and repair of the Leased Equipment and incurred subsequent to the conveyance of the Leased Equipment shall be an operating expense of the District. The District shall have the right to sell the Leased Equipment pursuant to the terms of the Equipment Lease i\greement. The District shall fully document each such sale and retain all records relating to such sale. 4.2 Reimbursement to City of Excelsior Upon Dissolution. In the event that the Member Cities reach an agreement to dissolve the District at any time during the first five years of District operation (which five-year period shall begin on the .:ffecti-;e dat.: set out in S\:ction 24 of this .\grccmcnq@.t.1aryg2001), the City of Excelsior shall receive from the District: . . One hundred percent (100%) of the value listed on Schedule i\ for any Leased Equipment sold during the fir3tcalendar year of Distriet opcrlItion2001; . Eighty percent (80%) of the value listed on Schedule i\ for any Leased Equipment sold during thc secondcalendar year of District opcration2002; . Sixty percent (60%) of the value listed on Schedule A for any Leased Equipment sold during t11.: thirdcalendar year of Di3triet opc..ation2003; HC26DS4/ 4706/ 26504960. v5 4/212000 -6- '" 4/3/00 DRAFT - INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE · Forty percent (40%) of the value listed on Schedule A for any Leased Equipment sold during the f'OurthCalendar year of Distriet opcfiItion2004:; and · Twenty percent (20%) of the value listed on Schedule A for any Leased Equipment sold during the fifthcalendar year of Distriet opcratiofl2QQ5. Any sum distributed to the City of Excelsior pursuant this Section shall be in addition to any distribution owed to the City of Excelsior pursuant to Section 12 of this Agreement. Section 4.2 shall not apply in the event that the District is dissolved for the sole purpose of the establishment by the Member Cities of a Fire Services Taxing District. . 4.3 Existing Land and Building. Th.........e......F... ge StatioD.used by the ExcelsiorFire]Jepartme... n..t..... ," . ....;x...,,,'._,;.'.:...-._.'."..;.,..':.......;._,....__..-:._.',';""."",'"""',""".,':",,.:'... .....-".,.,-',.'.-......:,'.-:... ,;..:....:..,.;.",.,..,.,',:x,.,. ",'..".....,.',,;,,.,'...,'.. '..."h'.;-..-",,.. --"v,','-';".;,,;,; '. Pri9~~2~i-5!gf~~tl1~!!!s~~~~'!?~gjn~jng. Cl.Jir~i1uaryI,.gQQI;becoirie~e~!iar Fi~~;~tatf9ii fClP th~l?!~trict.(;,Ownership of the existing building and land for the Fire Station will remain with the City of Excelsior. The District shall pay the City of Excelsior a fair market rent for the space used for the fSire ~~tation pursuant to a lease fertJ:U-Clugh at least the first thirty (Jt1t!~30) month:s of this AQrccmcnt,2003. This rent shall be included in the budget of the District, and all - .';'.h..,;"',.','..... - Member Cities will contribute to it in their funding allocations. Any and all leasehold improvements to the existing building and land for the Fire Station shall remain the property of the City of Excelsior, and no compensation shall be paid to the District for such leasehold improvements when and if the District vacates the existing Fire Station. . 4.4 Trall.s!~f;ofFj:tcelsi~.rE'ireDepaffiI1~nt FuIids~(Th~ ~~~;!~IJJa!fH!lgi!!"91~....Ci:tY'Rf E~s~t~!9r F~~::fJ~p~!~n!'fB&~~<~peCif1~!ll~x,'fiui(I)1llID.beEs;23Q~3'];~,73 3::2~,~~ig1P).9!! DecemberJf;2QOOsIiall1:>e~'transferredtothe;District6i1Ja.riuaryT;20....0..... I.. ~ "."i',.;',..,,,,,;,,.,,.,;...,.:...:,,...., '.' .-,....;..,.;..,.",A.,'...,..,.;"';.,',',,,".N,",.',"'."'"",,,,~__,,.,.c,,,.,,,~,.,,,,,,., '.',. '.<':"'",..;.;.>..,."......;."..,,.,;.,.".,'/'.,~,',.. '.' ",.,',.~,'.." " __ "',;;",,;,,,""';','.'. .",'---',,' .',;' ..""",'.' ,'.;,' ",.'. ",.: .....,..'.-',. ,;...,_ __... ',.'", :,,',__,"""""::-':','. . .'. . 4.45 New Land and Buildin~(s). For any expansions that may occur at the existing fire station site, the land shall be under the ownership of the City of Excelsior. All new buildings and lands may be owned and, to the extent permitted by law, financed by the District. The District may lease buildings and lands, including those that may be owned by any of the Member Cities. 4.56 Purchase of Equipment. Purchase of equipment by the District must be done in accordance with a capital equipment plan, which must include all physical items whose costs are anticipated to exceed $10,000, approved by the Board. To the extent allowed by law, the District may use debt instruments to make such purchases. 4.67 Use of Equipment Outside District Boundaries. All equipment controlled by the District shall be used when needed within the boundaries of the District for the benefit of HC26DS4/ 4706/ 26504960.v5 4/2/2000 -7- '. '" I 4/3/00 DRAFT - INCORPORATING 3/28/00 REVISIONS BY TRA1~SITION COM~MITTEE Member Cities. It should not be used outside the District, except as follows: a.) In areas outside the District, where fire emergencies may endanger life or property within the District. b.) When use is covered by contracts duly entered into by the District for fire protection or other services outside the District. c.) When necessary to fulfill mutual aid agreements duly entered into by the Board. d.) In case of major emergency or disaster, when authorized by the Fire Chief/District Administrator, or in his/her absence, the officer in charge. Such use shall be reported as soon as possible to the Fire Chief/District Administrator. . e.) When specifically authorized by the Board. Section 5 Personnel and Administration 5.1 Fire Chief/District Administrator. The Fire Chief/District Administrator shall be responsible to the Board for the efficient and economical operation of the District;; the hiring, termination, supervision, discipline and the direction of District personnel;~ the establishment of rules of conduct for those personnel;; and carrying out the policies and procedures adopted by the Board. The Fire Chief/District Administrator is appointed by the Board and serves at the pleasure of the Board. The Fire Chief/District Administrator is a full time employee of the District and may enter into an employment contract \vith the Board. . The Fire Chief/District Administrator shall be chosen by the Board solely on the basis of training, experience, administrative, and other qualifications. The Fire Chief/District Administrator shall be appointed for an indefinite period of time and may be removed by the Board at any time. The Fire Chief/District Administrator need not be a 'member' of the Excelsior Fire District. Should the Board determine that there should exist separate Fire Chief and District Administrator positions, only the District Administrator position shall be the full- time paid position. -ThfttIf the I?istrict hasnot selected a Fire Chief/DistrictAdministJ:"ator, the individual serving as Fire Chief of the Excelsior Fire Department at the time of the execution of this ,\grCi:n1cnton December 31,2000 shall serve as the District's Interim Fire Chief until such time as the Board selects a Fire ChiefjDistrict Administrator. HC26DS-l/-l706/26504960.v54/2I2000 -8- 4/3/00 DRAFT - INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE . 5.2 Fire Marshal. The District may have a position of Fire Marshal, who shall be appointed by the Fire Chief/District Administrator solely on the basis of training, experience, and administrative, and other qualifications. The Fire Marshal's responsibilities will be to enforce the Uniform Fire Code and perform other duties that may be assigned by the Fire Chief/District Administrator. The Fire Marshal need not be a 'member' of the Excelsior Fire District. Fire Marshal responsibilities may be performed by a contractor who is not an employee of the District; however, the Fire Marshal under the employ of the. City of Excelsior at the tinl' of the cstablishmen.t of the District()I]J)~geP'!~er~'I;20QQ shall automatically be appointed as the District's first Fire Marshal with continuation ofhislher status as a regular employee including continuation of salary, benefits, accrued leave, and other customary issues of employment. The first Fire Marshal and all subsequent persons filling that position shall serve at the pleasure of the Fire Chief/District Administrator. 5.3 District Positions. The Board may, from time to time, establish, eliminate or reconstitute other employee positions as it deems to be appropriate. 5.4 Training. The District shall at all times be in compliance with such equipment, personnel and training standards as may be required by the laws of the State of Minnesota and the Federal Government. . 5.5 Emplovees. On the datc the District eennmCfiCC" opcration:; (fi3 prO-titled in Scctiofi ~4 of this Agrccfilcnt)J....an. ili'iFYr;:gOOI; the personnel of the Excelsior Fire Department become the . . ,Y",;'.f,'";,-,;,,,,>>:. ","\'.:'",:,_",:;,:,_;___;,:;,,:::,"""... ._, employees of the District. :t:lf it lias not done s6prioi'?to)aiiiiary"r;'20Q~;the District must ~ "",."'..W;..'_""""_-"'_;.,h. . -- __ ",-':"" ',,-. -', ,-" ..C. ". ""~''''Z_C_''_'''''' _ ..",,'..,_ ,,:;;,_ ',' '';''~'''_'' __, .,''',~, ,.w-.'_;. -,~""w"".'_:,.-;*',m',v,,,;., '_"""'" promptly thereafter adopt rules and regulations governing the operation, management, departmental structure, personnel administration and other similar matters related to the District and its personnel and operation. Until such rules and regulations have been adopted, the rules, regulations and ordinances of the Member City where the personnel were previously employed apply to the personnel of the District. The District shall hold the Member Cities harmless and shall defend and indemnify the Member Cities for any claims, suits, demands or causes of action for any damages or injuries asserted against the Member Cities based on allegations of wrongful, tortious or illegal conduct on the part of the personnel of the Excelsior Fire Department. 5.6 Compensation of Emplovees. The compensation of the employees of the District shall be set by the Board. 5.7 lVlembership in Firefi2:hters' Relief Association. Paid on-call employees of the District shall be eligible for membership in the Excelsior Firefighters'Relief Association. Other Hc:!6DS4/-l706/26504960.vS 4/212000 -9- 4/3/00 DRAFT - INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE employees are members of the appropriate public employees' retirement fund, if eligible. 5.8 Continuation of Prior Policies. Plans. and Procedures. All Excelsior Fire Department policies, plans, procedures, and by-laws not superseded by this Agreement, in place at thc tifi1C of thc effective date of this .\grccmcnto.....n..'.:JariuatyT;:200r, shall remain in effect until changed bv . WM"C "-.,- . ._ -, ',":"-";.^.:.:;;, ,/".,', w..~:",~;... :_"~::'-,i""'_.. .. the Board. The terms and provisions of this Agreement shall supersede any conflicting Excelsior Fire Department policies, plans, procedures, and by-laws in place at the time of the effective date of this Agreement. ' Section 6 Uniform Fire Codes . 6.1 Adoption of Uniform Fire Code. All Member Cities agree to adopt the most current Uniform Fire Code including Appendix E (requiring building sprinkler systems) and authorize the District to enforce said Uniform Fire Code in their cities within ninety (90) days of execution of this Agreement. Any city not so adopting shall be considered in default of this Agreement as defined in section 2. I 0 unless said City agrees to indemnify and hold all other cities and the Disftict harmless with regard to any possible circumstance or consequence. All Member Cities further agree that they will approve amendments to their City Codes of Ordinances adopting any updates or revisions to the Uniform Fire Code within sixty (60) days of receiving notice from the District that the Uniform Fire Code has been amended. Section 7 Funding 7.1 lVlember Contributions. Each city shall contribute an allocated share ("Member Contribution") of the total operating budget (capital and operating expenses) to the District as established by the Board. The share allocated to each Member City shall be based upon that Member City's percentage of the: . 1. total tax capacity for the District; 2. assessor's estimated market value for property within the District; 3. population of the District based upon the most recent Metropolitan Council estimates of population within each Member City; 4. total number ofta'( parcels within the District; and 5. total number of calls made by the District over the previous three (3) years except that the calls made to 255 Mill Street in Excelsior do not count for purposes of this formula. HC26DS4/4i06/26504960,v54/2/2000 -10- 4/3/00 DRAFT -- INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE Initially, the allocations shall be made by adding each of the percentages identified above and dividing by five. Over time, the allocations will transition to a purely ta'( capacity based formula on the following schedule: Tax Capacity Other 4 Factors* Weight in Formula Weig:ht in Formula 2001 20% 80% 2002 20% 80% 2003 30% 70% 2004 40% 60% 2005 50% 50% . 2006 60% 40% 2007 70% 30% 2008 80% 20% 2009 90% 10% 2010 100% 0% *Each of the four factors would be equally weighted within their collective percentage of the formula. 7.2 Ouarterlv Payment. The District shall bill each of the Member Cities on a quarterly basis at least thirty (30) days before payments are due. B.e.....giririing:;TaritLfuy I;+OQI......,....Member . .. _ :" ..;:...:'i<<<,..;.,_.... :,-,'M.."'.'-,_"". _';;-~;;:;;-'~_' - ,', ;",_, __;_';";. '.'.,_'"'>i:',,.,.;k -' Cities shall forward their contributions to the District on a- quarterly basis, with such contributions being due and payable no later than: . First Quarter: Second Quarter: Third Quarter: Fourth Quarter: February 1 May 1 August 1 November 1 In the event that a Member City fails to pay any contribution required hereunder on the date due, such Member City agrees to pay a late charge of one-half percent (0.5 %) of the delinquent amount to defray the costs of the District incident to collecting such late payment. Member Cities further agree to pay additional penalties of one-half percent (0.5 %) per day thereafter until payment is made. This provision shall not be deemed to excuse a late payment or be deemed a waiver of any other rights the District may have. HC26DS4! 4706/26504960.v5 4/2/2000 -11- 4/3/00 DRAFT -- INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE Section 8 Budget 8.1 Approval of Capital Im{Jrovement Prof!ram/Finance Plan. Prior tO~~5 approval of the District's initial annual Operating Budgetcovermgthecaleridaf}iear;2001',the Member City ..>'-",*'".~. -: - ",:---:'-.... ~""" "','-' ,...J>.,::>.....;.",. '_. ....'.-:. '_~'. .' .>""~.;....,...-;...;.:....".,.:.........':.,w....,.._..<,~w~,>.;., councils shall approve a Capital Improvement Program/Finance Plan by an affirmative vote of fettr~!YI,T~;~g~{rg~I2ti~ of the ffle-.Member City councils. Any proposed amendment to the Capital Improvement Program/Finance Plan shall be approved by an affirmative vote of fettra t\Vo"-t:f:1ifdsIfiajCi!i1& of the ffle-.Member City councils no later than April 15. The vote on the . -",=,.,,:,"':,.___,_':e<, :;;;"':~'""",,::;::,,,~":<-:"";"""':"i''',,:,_. ___;"';"_':~:'::';::;''-'''''''~: Capital Improvement Program/Finance Plan or any amendment thereto shall be binding upon all Member Cities. 8.2 Ap{lroval of District Operatin~ Budget. The annual District Operating Budget, which shall include any outlay necessitated by the Capital Improvement Program/Finance Plan, must be approved by an affirmative vote of the majority of Member City councils. The vote on the annual District Operating Budget shall be binding upon all Member Cities. . 8.3 Budget Process and Schedule. The annual District Operating Budget shall consist of the entire cost of operation of the District including the costs incurred by the District in financing the special fund of the Firefighters' Relief Association, which shall be determined pursuant to the provisions of Minnesota Statute Section 69.774. =FExceptfdrthe a.riIl.ti.al.IDisftict Ope..r...a.....ting .-'. "'. .' .' . -,..,..."-."",,:.:,,,......: -.:.-.,.>~'. .. -... ,,,' ,'.'_ ,-'."..'.".':'__.,~.~.....:..." .... - "'-"'-__"__~:'~"'"""W ,_':.,"__",,;.. . 'X. . .. . . J?udge~f()f!!i~2<~~;!~~,X~@t991~,.~he District shall submit a proposed budget to the Member Cities through their Operating Committee members by June 15. The Member City councils shall vote on the proposed budget by September 1.;,gRt~~an~~~.g!~~!jQp,~nl.!ilig ~Hgg~!foE,!J.ie S~l~P;q~. .y~@;~9Qgl!!!~'~i~6st~,!i~1':~H1JI11,~t~pt2Pg~~d .l:>.1!gget;t22,!!!~i~ip.1J~~i~iE:~~:;@"oug~ Fg~ir,.~pel"l:l!iligQ9~it!~~ip.~rri15.~t~2Y.A:~@~..1;tggO...2]lj.~.:1r!~riilt~~Qityf;gfu1qE~,~!!all.'Y2te .0........Ilthe:calehaar.i~ar2(JOJ:pf6.PQsedbJiClget15y:Septembef,r~;2000. ,,,,;-,~,.,::-:-:.~.'-..,.,.~,::""',,:,E:>::: :.-:j ". .:' '. ''''':;.=<,,-",,,',. ..,::" '. . ::.:,:,...:..:-:\<-*;::;>>g.;;.~,:".,-,,,:,::;,,,",;,:..,.-;;v..,,,, .::':. _.' :_..,.'. ,., __ __,-. _":,,,,_,:,,'_," _ _;!,' "_:..)._,':" "'. ,:,m:;,_ . _ -. ':"~;"~""'" :'-.'~",' ::~':.__' .":,_. __--,,~ _,.,-__',.""'_";''<''-:''_ . ,_ ___'_..>,,;,:,.,-,>'-">:,:' -':' ::.: " '__."... . 8.4 Base Budget. If the Member Cities are unable to agree on the proposed budget, the amount of the previous year's budget will be increased by the lesser of the. following: a.) The increase in the July Minneapolis/St. Paul Consumer Price Index for All Urban Consumers (CPI-U) over the previous 12-month period; or b.) The percentage increase in the most restrictive statutory levy limit applicable to the budget year placed on any of the Member Cities over the levy limit for that Member City for.the prior year. c.) In the event that (a) or (b) decreases, the operating budget shall remain the same. HC26DS4/ 4706/ 26504960,v5 4/2/2000 -12- 4/3/00 DRAFT -- INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE If the!v1eriib~rgitie~;'are 1lhalJle. tOagf~e6n th~prdposed budget for~a1eiidafYeaf200 r,the Exc~lsi()ifiie'b~~iii'fnl~rit~frdget'fdrcaI~ridafYear 2000 shall beiricr~~~d 1:;. . thei~i~~ibfthe ,.." ,..,.",..,.",',..,~,',.,", .. .""w~~,.__""", ..,..., . .."..,.,.,........ '".<,.,." w~..,. ,0.~."'."..,.."', y.....w,."~"'~,.._,_........" ,. it<::~:~J.:3LgD.~'i~lJoyE 8.5 Budget Reports. ~Begi.ri:J:ii!!glaii~a.rYg2001, the District agrees to submit to each of the Member Cities through its Operating Committee member a quarterly budget report. Furthermore, the District agrees to submit to each of the Member Cities through their Operating Committee members a copy of the District's annual fmancial report no later than June 15 of each year. . Section 9 Dispute Resolution 9.1 Dispute Resolution Process. When any Member City believes that there is a misrepresentation or a violation of the specific terms and conditions of this Agreement, that Member City may initiate the dispute resolution process by submitting to the District and each Member City a written statement outlining the dispute or disagreement. This written statement of dispute shall be forwarded by the complaining Member City to the Board at the Board's next scheduled meeting. The Board will then have a three (3) month period to resolve the dispute as to interpretation or application of the terms of this Agreement. If the dispute is not resolved within the three (3) month period, the dispute shall be forwarded to an appropriate mediation servIce. The Board may independently call for dispute resolution of any issue, by majority vote of its Voting Members. . 9.2 Judicial Relief. If the municipalities cannot mutually agree to a resolution through the mediation process as described in Section 9.1 within ninety (90) days after the initiation of the mediation process, a majority vote of Member Cities shall initiate the submission of the issue to arbitration pursuant to the Uniform Arbitration Act. Section 10 Withdrawal 10.1 Notice. Notice of intent to withdraw from participation in the District may be given only in March of odd-numbered years, with a minimum of33 months' notice of intent to withdraw. 10.2 Continuing Obligations After \Vithdrawal. The withdrawing Member City shall pay an amount equal to ~OO% of the amount allocated to it during the year of its notice of intent to HC:!6DS4/4706/26S04960.vS 4/212000 -13- 4/3/00 DRAFT - INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE withdraw. The withdrawing Member City may make this payment during the five years succeeding its leaving the District, but in no year shall the amount paid be less than one-fifth of the 500% amount. 10.3 Vesting. Any party withdrawing from the Agreement shall have no vested rights or ownership in any of the property or assets of the District. 10.4 NofApplicableif Dissolved. ....1b.is SectiolishalLIlotcij:ipfy if:tlie;LPiswcthas1Je~n .. --- " .". " .. ... .. -.. -.... ,.. -'co.,.,;..,.;,;,.. ,.;,.... .,_;.... ...Y. .c..__ .... ';w,_""~""',.,,._,.;;^,,, ~'_-"'_'__:""~Md"'''_ .. :-, ""':""':"_-;--;_"";<C<<~',;,#"..iLk":m":',',$":S. ';,....i-;;.,;.'X::i;~;.;x~,~~..;-:-.,"._.N.::>'.,,:',.,,<_,,;".,..'.'."....~._._;"". dissolvedpilisl.lantto\Sectiori,IIof this Agieem.enE;1 ;-;.,,:,''".;,..... .-..oo ___._.__.~:...., ':,..'. ,."",;,_ __ ;'^-~> ,...... ,'o;'....;,"':..,;';"';"':_<<._!;"". ':;";''''''_'_'_;_;-;_~'' -"".-,~;.". .. ",. ,O".....",_.,._..:_."_,,,;0.,;.;w:'..p .,..... ____ _._j..;,:;';,.,;,,'" __ .0 ",,'.'-~';_..__~ ,,' .:.:c';"",>>":;_,_,,,,.-..'_'_'" Section 11 Duration and Dissolution of District 11.1 Duration. Unless dissolved pursuant to this Agreement, the duration of the District shall be perpetual. . 11.2 Dissolution. The District shall be dissolved upon ul'lUmmOU3 agrccmcrrtthe',afIrrina.nve ".' _' .3;:,;":,~;,;.. _"';';';;>;~"'>>"~""'" . . ,:.,.' : '::, Y'8.te of ftHa...tw9-@I'c:l~Lm-a.jority8f the Member ~ityS2ungg~. Dissolution shall occur at the end of the second full calendar year after the date of the agreement to dissolve, unless this joint powers entity is reestablished as a special unit of government. Section 12 Distribution of Equipment Upon Dissolution 12.1 Distribution. Upon dissolution, the assets of the District shall be liquidated according to State law [du:ck 6n 3tate law t6 determine hew di3tribtlted; cheek 8n peli3i8n fund t6t} ]. All . cash from the liquidation of assets shall be distributed to the vested Member Cities based upon their share in the funding allocation in effect on the date of the agreement to dissolve. Section 13 Counterparts 13.1 This Agreement may be executed in several counterparts and all so executed shall constitute one and the same agreement and instrument, binding on all of the parties hereto. Section 14 Additional Members 14.1 Process. A municipality shall be added to the District only upon receiving the approval HC::6DS41 4i061 26504960.vS4I2I2000 -14- .. 4/3/00 DRAFT -- INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE of each existing Member City. 14.2 Equipment. Municipalities added to this agreement shall not be compensated for equipment donated to the District. 14.3 Budget. The budget as established in Section 8 of this Agreement may be adjusted to reflect the addition ofmember(s) to the District should such member(s) be added. 14.4 Vesting. A new member must be party to this agreement ten (10) years in order to have a vested interest in the assets of the District. . 14.5 Adjustment of Membership. If any Member City/Cities consolidate witn another Member City/Cities (I.e., merge to form a single new municipal corporation) the consolidated municipal corporation snaIl automatically become a single Member City party to this Agreement. Section 15 Amendment of Agreement 15.1 Required Ap{>roval. This Agreement may be amended by identical resolutions adopted by the city council of every Member City. Such resolutions must be filed together with the Board. . 15.2 Submittal/Consideration/Action Process. The Board or any Member City may propose amendments to this Agreement. Such amendments shall be in the form of a Board or city council resolution, and shall clearly identify the proposed amendment and the reason(s) for the amendment. Any such proposed amendment shall be presented to the Board. The Board snaIl review the proposed amendment and issue a report on it to the Member Cities within ninety (90) days of proposal of the amendment. Member Cities shall have ninety (90) days after the Board issues its report in which to adopt city council resolutions as identified in Section 15.1. Section 16 Allocation of Resources The parties to this Agreement recognize the possibility that occasions will arise on which demand for the services outlined in this Agreement will exceed the resources avaiiable for provision of such services. In such circumstances, District officials sliall use their best judgment to prioritize the delivery of services. The parties hereby agree that District shall have complete and definitive discretion in prioritizing the delivery of services pursuant to this Agreement. HC26DS4/ 4706/ 26504960. v5 41212000 -15- .. 4/3/00 DRAFT -- INCORPORATING 3/28/00 REVISIONS BY TRANSITION COMMITTEE Section 17 Effective Date :t:E~~~pt~:(j!If~~~ pfg.yided heE~iIl;this Agreement is effective on the dtlfc rollo'vving the day on. ';;hiehJ~!i):1';:gggOpf2yi9-~dtl\~! executed copies of this Agreement, accompanied by a resolution of the city council of each Member Cityauthori~g~ppr()var()fthisA.greelllel'lt, are filed with the city clerk of the City of Excelsior. . '.. . n. .... .... . Section 18 Notices Any notice required or permitted to be given under this Agreement shall be given in writing, and shall be sent by certified mail to the registered address of the District. . Section 19 Choice of Law The provisions of this Agreement shall be construed in accordance with the laws of the State of Minnesota. Section 20 Headings and Captions The headings and captions of this paragraphs and Sections of this Agreement are included for convenience or reference only and shall not constitute a part hereof. Section 21 Entire Agreement . This Agreement contains the entire understanding between the Member Cities and the District concerning the subject matter hereof, and the provisions applicable thereto cannot be amended, altered, enlarged, supplemented, abridged, modified, extended, or waived except if done in accordance with the provisions of Section 15 of this Agreement. Section 22 Limitation of Liability - District 22.1 The Member Cities shall hold the District harmless and will defend and indemnify the District for any claims, suits, demands or causes of action for any damages or injuries based on HC26DS4/ 4706/ 26504960.v5 4/2'2000 -16- .' .. . . 4/3/00 DRAFT -- INCORPORATING 3/28/00 REVISIONS BY TRA1~SITION COMMITTEE allegations of negligence or omissions by employees, officers, or agents of the Member Cities. 22~2 The District shall hold the Member Cities harmless and will defend and indemnify the Member Cities for any claims, suits, demands or causes of action for any damages or injuries based on allegations of negligence or omissions by employees, officers, or agents of the District. The District's duty to indemnify will be limited to its applicable insurance coverage. Section 23 Limitation of Liability - Member Cities The District shall hold the Member Cities harmless, individually and collectively, and will defend and indemnify the Member Cities for any claims, suits, demands or causes of action for any damages or injuries, arising prior to the establishment of the District, based on allegations of negligence or omissions by employees, officers, or agents of any of the Member Cities arising out of the provision of fire protection services (or the failure to provide such services) including, but not limited to, fire prevention, fire fighting, and rescue and medical response services. Section 24 Effective Date 6f Di~trict Operati6fts The District shall e6mmeftee 6peuti6ftJ 6ft [date]. HC26DS41 47061 26504960.v5 4/212000 -17- 4/3/00 DRAFT - INCORPORATING 3/28/00 REVISIONS BY TRA1~SITION COMMITTEE .. ,"if IN WITNESS WHEREOF, the undersigned governmental units have caused this Agreement to be executed by their duly authorized officers and dcli-;crcd Oft. it.s behalf ~ oftru:s clay of CIITOFDEEPHAVEN 20007 ~ITYOF "Q!ffiEN~90P :LJate:~:$' . vO ,:.yt:t~i"" >::'~:;~~L, ,2900 CIT):'":9FTONKA B~ Y Its ':'.-~,,,w.--"', Date:.''" ,2000 HC26DS4/4706/ 26504960.v5 ~/212000 -18- CITYOFEXCEESIOR Da.te...."..:.;:i'<.. . "":;T"2 00 0 - ',' . ""'f.,~.". ,', ;'-;):i;;,,:,.,'--""; . CITYOESHOREWOOD ~y Date: ...,,;'..". . . "-~':2QOO . . , :) . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator !.any Brown, Director of Public Works , April 4, 2000 FROM: . DATE: RE: A Motion to Adopt a Resolution Accepting Appraisals and Authorizing Compensation for Easements and Right of Way Acquisition for TH 7 and 41 Intersection Project Plans have been completed and the limits of the right of way acquisition for this project have been determined. Since this project lies within the City of Shorewood corporate boundaries, Mn/DOT (Minnesota Department of Transportation) needs authorization from the Shorewood City Council to proceed with right of way negotiations. This is to occur by way of resolution. . The City of Shorewood has acted as the "lead project manager" for this reconstruction project. This is a very common occurrence due to the volume of projects Mn/DOT oversees each year. Shortages in staff at the DOT have also added to the number of projects that are being managed outside of their administration. While this provides an opportunity for Cities to stay abreast of the project, it also comes with fronting costs of design and right of way acquisition. The state will reimburse the City for these costs once completed. While the commitment by Mn/DOT has been iterated several times, I have asked that representatives from the state provide the City of Shorewood with an additional letter stating that all right of way costs will be reimbursed once the final amounts have been negotiated with the property owners. This is due to the amount of the expenditure required for the acquisition. It is expected that this letter will be available by Monday night's City Council meeting. F or each parcel involved, the limits of the right of way or easement to be obtained is determined and mapped on a drawing. Areas are then quantified, and a real estate appraisal is prepared to determine the value of the proposed impacts for each property. Mr. Bud Storm from Evergreen Land Services has been acting as the City and Mn/DOT's right of way agent to carry out this process. n t . PRINTED ON RECYCLED PAPER ... 8A.. . . Mayor and City Council TH 7 & 41 Project April 7, 2000 Page 2 of4 Due to the volume of paper generated by this process, Staff has excerpted out key pieces of information to outline the amount of property impacted by the project and to summarize the financial proposals. Some parcels are located within the City of Chanhassen and are not affected by Shorewood's resolution. These have been included only for the City Council's reference for the project. Only parcels which involve acquisition have been shown below. The following is a brief summary for each parcel. Parcell Address: 2391 State Highway 7 Current Status: SuperAmerica Refer to Attachment 1 . This parcel lies within the City of Chanahssen's boundaries. This acquisition involves 895 square feet of permanent easement and 4,685 square feet of temporary easement. Easement area is required to widen TH 41, add a short pedestrian path, and relocate the SuperAmerica driveway approximately 100 feet to the north of the existing location. Mn/DOT requested relocation of the driveway to reduce the grade and to allow for proper turning movements for the fuel tankers which service the gas station. Parcel 2 Address: 2409 State Highway 7 Current Status: Strip Mall south of SA Refer to Attachment 2 This parcel is located within the City of Chanhassen and is the strip mall located south of SuperAmerica site. Easement area is required for relocation of the driveway access and grading of . TH 41. This acquisition amounts to 1,634 square feet of permanent easement and 21,214 square feet of temporary easement. h<<cl3 Md~~:~50Q~b~~ Refer to Attachment 3 Current Status: Residential This parcel is also located within the City of Chanhassen at the southeast quadrant of the intersection of TH 7 and TH 41. A 15 foot wide temporary easement is required for construction of the free right turn ramp from northbound TH 41 to eastbound TH 7. The area of acquisition is 2,777 square feet of temporary easement. . ~"\ . At:""j Mayor and City Council TH 7 & 41 Project April 7, 2000 Page 3 of4 Parcel 4 Address: 6300 Chasb Road Refer to Attachment 4 Current Status: Residential This parcel is also located within the City of Chanhassen and is located on the east side of TH 41 across from the shopping center access. This easement area is necessary to provide for regrading of the side slope of TH 41. A temporary easement area, which varies between 5 feet and 15 feet in width, is proposed. The total area of temporary easement is 1,255 square feet. . Parcel 6 Address: 236S0 State Highway 7 Refer to Attachment 5 Current Status: Shorewood Shopping Center This parcel is located within the City of Shorewood and impacts the southerly area of the Shorewood Shopping Center parking lot and access. The proposed construction involves reducing the number of access points to the frontage road south of the parking lot, while realigning the existing access drive. Real estate managers for the property have been involved throughout the design process of the project and are eager to see the intersection improved. The area of acquisition required for this parcel is 0.17 acres of permanent easement and 0.57 acres of temporary easement. Parcel 7 Address: 237S0 State Highway 7 Refer to Attachment 6 Current Status: Bayside Financial and Mortgage . This parcel is located within the City of Shorewood along the frontage road between Shorewood Shopping Center and TH 7. Construction easements are required to reconstruct the driveways which serve the business of Bayside Bank and Mortgage. The area of acquisition required for this parcel is 6.43 square feet of permanent easement and 2,026.27 square feet of temporary easement. ParcelS Address: 6105 Lake Linden Drive Refer to Attachment 7 Current Status: Open Field - Commercial This parcel is located within the City of Shorewood and is located at the northeast quadrant of what is now Lake Linden Drive and the frontage road to TH 7. It is necessary to acquire 2,993.51 square feet of permanent easement and 979.25 square feet of temporary easement to provide for realignment of Lake Linden Drive with the frontage road on the north side ofTH 7. Mayor and City Council TH 7 & 41 Project April 7, 2000 Page 4 of 4 Parcelll Address: 6421 State Highway 41 Refer to Attachment 8 Current Status: Minnetonka Middle School West This parcel is located within the City of Chanhassen and is the Minnetonka Middle School West site. The area of acquisition required for this parcel is 16,206.76 square feet of temporary easement to provide for reconstruction of the driveway entrance onto TH 41. Parcel 12 Address: 24200 State Highway 7 Attachment 9 Current Status: Office Space . This parcel is within the City of Shorewood and is presently being used as office space located on the northwest quadrant of Lake Linden Drive and TH 7. Temporary easement is required to reconstruct the driveway which serves the property. The area of acquisition amounts to 3,434 square feet. As mentioned earlier in this report, appraisals were completed for the acquisitions proposed. If the City of Shorewood adopts the attached resolution, it provides the right of way agent the authority to proceed with negotiations with each property owner. This also means that once an agreement is reached, that the City will be the one which issues. the check. Therefore, the City is acting as the financier for the short term, until such time as Mn/DOT reimburses the City. Under the state rules, the City can apply for reimbursement shortly after agreements are finalized with property owners. It is Staff's intention to "pre-apply" such that once agreements have been reached, the documents are . in place at MnlDOT to obtain reimbursement for the City. There is potential that the businesses along the project corridor may provide the easements requested for $1.00 and take the donation as a tax deduction. Certainly, this will vary case by case. If each property sought out cash compensation, it is estimated that the total amount that would be required by the City on a short term basis is $138,940. If approved, Staff will take every effort to obtain reimbursement as quickly as possible. A resolution is attached for your consideration. CITY OF SHOREWOOD RESOLUTION NO. 00- A RESOLUTION ACCEPTING APPRAISALS AND AUTHORIZING COMPENSATION FOR EASEMENTS AND RIGHT OF WAY ACQIDSISTION FOR THE TRUNK IDGHWAY 7 AND 41 INTERSECTION PROJECT CITY PROJECT 9805, SP 1008-58 WHEREAS, the Minnesota Department of Transportation (Mn/DOT) has requested that the City of Shorewood be the lead agency for the Trunk Highway 7 and 41 Project, SP 1008-58; and WHEREAS, Right of way plans have been prepared by WSB and Associates, Inc. and Evergreen Land Services which outline the necessary right of. way and easement acquisition necessary to construct said project; and . WHEREAS, the City of Shorewood, working jointly with the Minnesota Department of Transportation, has obtained appraisals for properties impacted by the project; and WHEREAS, the Minnesota Department of Transportation has assured the City of Shorewood that costs incurred by the City for the acquisition of right of way, permanent and temporary easements are to be reimbursed by Mn/DOT. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: . 1. That the Director of Public Works is hereby authorized to. commence with negotiations and compensation to obtain the necessary right of ways, permanent easements and temporary easements for the Trunk Highway 7 and 41 Project, as outlined in Attachments 1 - 8 of this resolution. 2. That the Director of Public Works shall apply for and obtain reimbursement of funds for said right of way costs by the Minnesota Department of Transportation. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of April, 2000. Woody Love, Mayor ATTEST: Bradley J. Nielsen, Acting Administrator Property Type: Property Location: Record Owner: Date of Inspection: Market Value as of:' Rights Appraised: Easement Data: Temporary' Ea'sement: Improvement Data: Zoning: Legal. Description: Highest and Best Use: ., t- r . EXECUTIVE .SUMMARY Commercial Property. 2391 Highway 7 I Chanhassen, Minnesota PID 25-794-0030, Parcel 1 Sheldon Rubenstein & Others. January 18, 2000. & October 22,1999 . . October 22, 1999 Fee Simple Rights 895 Sq. Ft. of Permanent Easement Land, No building improvements are in the Permanent Easement area. 4..685 Sq Ft of Temporary Easement Land, No building improvements are in the Temporary Easement area. . Based on information provided.. . Length: 1 year . Expires: October 22, 2000 Misc. Items in Permanent Easement area. 895 Sq ft.of Sod Commercial District See Exhibits, Chanhassen, Carver County, MN. PID # 25-794-0030 .. Commercial. AITACHMENT 1 Parcel J SuperAmerica Site 239 J State Highway 7 Trunk Highway 7/41 Parcel 1 Easement Exhibit P J.D. 25-794-0030 STATE HWY NO 7 loi ro, ;'<- . 'k- ,~ .~ v .~ 10 ._.. *"-' . -..... .~,- ._-- ._- .. ~1 rj -:-', ~ h. -~-~- __.:-. .~i J '. z 25' 1,1ft. i "-- .----___. _ .J :...: f :::-"::::==:::'-'-:9;-' )1/ __'_ S. A . " ~'-----.'.-"i5'(i) \.:'(~[) r" -! \.,,!- ~:! " . '<~" ~~; :::"~" ... .... . "". / ",,~ 1 - ,. ;>.. -' / r:i v , , . .' ... 'v.-..._.. \~ ,~ + - " " If) c. .... j o I.. " '" '" .... WSB 3SO Wll5twcod l.... Ollice 8-441 WayzaIIIllouMMIrd Minneapolis. MIl 5l>I2e 812-50<'_ &A_..h>c FAXS4""700 INFRASTRUCTURe - EHOlNeeR$ - PlANNERS REVISED 12-23-99 y I.~ o 50 I 100 ! i T.- ff .:' /1 I I 1, / I . / I \ I , I .' \ I .' \ ,...' Ji " 11--.. /1 I: " fl :: ". '. ,\ " ... l.' " . ..,... ~':f- ~'~. ;,'.1 r) /...... '. ~. \ ;:.> "''': '. . , l...., 0: Qj ~ 1 ; ; ,/ I ;f'l ;~ , ~lilr : I i I " I ~" }., I ;a { J .. ..r;;''7j.: ~.1~~/J ,. {;l .:.J i . , ! ~_: "~'\ , ~.! ". ". >, pi 15....62.823 " \.. ,: , r~:};' '../ , ~.t~.:......_ .,;;,/~:~~>: I. ','" "', '! ~. ';.' . ." , , 0' 5(': t d \~ , i-~':<~"'.i~~' _it i; ..{ I: $" ~ ~ ,\ '~:'''''''d ,.( .....:a~..1j.~ .r I '" t.. i\.."~~" I - ......,.._..,.J ,\. - /~ . il . \~\d/."<' ,{ ,I;:;'~~:~; .' ,'t. . :: .;:.<,'~ (!"Q .. 'I /;;;:'. ./ $)'1. . "-", , .~...!"' ..0"). 0...... _, I{' r"/' . 7 ... l-. /"J '.' " '., \'. \.._, /~:;.,/_~,., /' ,..~:.:.:./ I.....> I':~----:::'!./ , './ /'. . Y :. ,', '," ~ . ' .0) / , (i) f"" /....... " " J-" .~ ~~~ ,'. .( .'- ','=.:.1 " ..; )'! ' () ". ': ,.... . ..(......~ "- ".:,.)~ '.,-r~~~"'" '. t . ~ '. '\.::~'''_::~.'' '., ('.,;. /<. ..L:':' '<. "", .,,:;,'/.:. ~ !.. '- r ...,..... " ;.;,. / {: ',.' J Denotes Permanent Easement Area:: 895.00 ~F ~ Denotes Terrporary Eosement / .... Areo := 4685.00 sf Property Type: Property Location: Record Owner: Date of Inspection: Rights Appraised: Easement Data: .T emporary.Easement: Improvement Data: Zoning: Legal Description: Highest and Best Use: ..... EXECUTIVE SUMMARY Commercial Property. 2409 Highway 7 Chanhassen. Minnesota Pid 25-794-0020, Parcel2 7 & 4:l.Crossing Center Ltd. January 24; 2000 & October 22, 1999 Fee Simple Rights 1,634.0 Sq Ft of Permanent Easement Land, No building improvements .are in' the Permanent Easement area. 21,214.0 Sq Ft of Temporary . Easement Land, No building improvements are in the Temporary Easement area. Based on informationpr~vided. . Length: 1 year Expires: October 22, 2000 Misc. Items in Permanent Easement area.. Misc. landscapinglvegetation Commercial District See Exhibits, Chanhassen, Carver County, MN. PIO # 25-794-0020 . Commercial. ATTACHMENT 2 Parcel 2 Strip Mall 2409 State Highway 7 I Trunk Highway 7/41 Parcel 2 Easement 'Exhibit P .I.D 25-794-0020 1..- o so I 100 , I r" r.'; ,. / I ..../ ,'" !-t~ _," , ! i f I j I 'F "U," r I! ~ . 7' i- f' \ V : . 'r l ' ~ 1\ : / \.r..,' / i, --" (~J, - ~""" d 'f ", i/'. /I \.. 4" \ /I' "~' ; . /I \ ~ II .... :.' . :~t: /: 1 ' f _, 1 J - J ., ai ~l' : f I , ......., , < , '\ '~ r.1 ",' r:- ... -~ Ii I i I 1-1 I " / It I i i \ \, L-_..,.. --. ~;;JOt )4:0 v ....... -~~"""-'~-~-~J-! .l~ 0../' I .r'"}',) . "-., ~ ~ 'htJl {1 --.1(..' : . : ...I:t . lrlJ I ; 1 / ~ fOt}; I /Ii- r. /' (,7 .."'. '....) ..:-"" .r:i~"rj_ ..f' jr- -I~~.(t' . () r:) ('......: / (-...\....__.... g ~~~ r ~~.........-t " .;~'.....-.... ,J ..r /' :"t.. ", " 15.....62.823 -\..~ // ./~\.,'... , ~:';-f~,/./ '<'":, .,~, r'""" ,. .1;;/' ." ," ... ,_1'" / ." f. rl"::;"" /!t- .', '"~""'t__ '\ .,.r~/." f: -' ._,,___# r"', .... -..t \. - ". ~ '\. '/ '., /' ''''''!_ 1trr,\ '._.~. ./. ; -- <l . . . '~ " ,{ ~ J'~~"'""7 ..... / .'w '\ "!-J/ .- ,,/ I ,: \ '1 JTr L'Z... ,/ ,.,..,---/ ,\l"./ ",1'." ~ ,) ,..,' '. _1Ji!/ ..f":' \ ._-v- ,..r//-; ..- .1'" " .. ./ i . ' ... ,~ ...;./' /' !___ ' /1 . " /' . /t' :.... I .J ~.'"'-... ,J' ',' / ",. II f. . "'1,;1' i} J" t ",., / -"t', ./ '~\. i i\\v' . i ,.,r / /. . . '" I ..-.._,-_ ,,' . ...1 ,......f./. /\., ".-' 1:1/ '1\.\ /C', ,; / /:',,', i~ " \ \""" '. .4... ~. 1'-' _' ... " "".. "~\ \ l~":'WJ<' ,,/ /. ,\'.\.'.'.0.", ".." . "\. \..~ :'0' ,', ~/ . . ... . c,. -" / ~ ~:.1\ \ .' '.. J . . \(-. :,i:).....~':7_.:.// . j - > ---' 0 / ;' - / '\\, -.' ...., .L I \. / f.. .' .'..... '. (.- . f. ,./h. 1.,.;; ( . q>.f' ,..,..... n r~. LI' /(/:~/~i~' ,-: \;Z ~::(~:~ '-,,\<~.:.:_'.;~~.:'..:_...,:., / 1.. /''/ ,/,. /y.........~-:-.. ~...._5...[\ '- \.. ,-JJ);:../ /' /,,/ ....., . /. ( " '-..,. . z........ r ... ,. t' "" 't.' / ~," \ l '~f:...//._/ .(/'/:... ___. _,:s_....,,4~~>. "'. ",// i.., ., 1~,.. ''''' ... ;;,~ \""'" '-~ I cni N -' . ,.. l- e a '" .....I II \ ",L _ ~~ . r-4 9- 65" <4a:'%3.~ ":f).t . '\J ". (;.r 66.'~3:S!l. _ 20' I <). . - , <II ~.UJ i . If~ ~'. - ..' .' . . / " /. i . / { ':~, / j':-'," ". ',~' .. ." '....., I'~"" ""=":""/ ;,....., . ..., " '~~" ...........~/ V I' ., /'/ I ........., ' j '......., .~,/ './ . "", " , ~ )(i- ;{. "'''" (2 ...... ~.:~..... v Cl Denotes Permanent Easement Area = 1634.00 sf Denotes Temporary Easemen+ Area = 21.214.00 sf +- ;"" ;: '0 '- ...... :'>ol :'>ol ... WSB 350 Westwood \..81011 0llIaI 'lI441 ~ BouIIIvaRI MlnneIpoIIs. !.IN 55426 .~ 812-841_ .._!toe. '/Ii}( 1541-17llO INFRASTRUCTURE ' ENGINEERS . Pl.AHNSlS REVISED 12-23-99 Property Type: Property Location: . Record Owner: Date of Inspection: Rights Appraised: Easement Data: Temporary Easement: . Improvement Data: Zoning: Legal Description: '. Highest and Best Use: EXECUTIVE SUMMARY Residential Property. 6250 Chaska Road Chanhassen, Minnesota , Pid 25-115-0020,. Parcel 3 Frank R. & Theresa M. Gustafson & C.D. from William & Nancy Swearengin' February 14, 2000 Fee Simple Rights 2,777 Sq Ft of Temporary Easement Land, No building improvements are in the Temporary Easement area. Based on infonnation provided. . Length: 1 yea~ Expires: February 14, 2001 Misc. Items Valued.in Temporary Easement. None. Residential District See Exhibits, Chanhassen, Carver CountY, MN. PJD # 25-115-0020 . Residential. AITACHMENT 3 Parcel 3 Residential 6250 Chaska Road i l'runk lliglnvay 7/41 Parcel 3 Easelnent Exhibit P.J.D 25-115-0020 . . ~: o so l 100 . ,.... /:," .," ../ '" ". ....------- ...-'- ......... ......-..., ......-.. .-" r, ...- ' . , . ',;../ '~. . ...~... /.., , :~ .~... . ..?' ,:,.------...----..,', . , ',i ....... -, 'it i, , j' '11 DOOO, r i t'; ~ . , , tj: I) t. ;." .. " '" 26 7:()46 , , ' . .-...-- --. ....-- --..- _._-~----..-._..._, i f, ; , O~tl ' , " ,:/-, JJ:' , ..', i: -I' ,i ' ,'iI , ~/' - , 'il i ;J 1 r :, r."':. . I, J"/ r:i .... OIIlLU! ^ .:' '.~ . ~:: l.: 1S'TentJcrcry' Eosement 'j " (I .. . ~ ; .' i ~ . , " ;. !'~'. , . .. " " (' ,', .' '! ,.... :;;' t:"'1. ; Of . ;.. ~ t., . ."f, . ';. I I . I . t L . " .. ". ., " ..... ~. ..... ~ !~:':t. \'t. , q "II. ~ \ I . . !', " ...". . " .; ~ . ~.~ ~ , ::Ilo~' . ;~...._ ,'.) . ",:' ~ ,.- t' , , 0. ... .. WSB 350 WoIstwacld lalc. Olftot &441 Wayzata 8cIt"",:..1f Mm.epoIs. MN 55428 ~ '" 1/2511_ '''_n,N FAlCMI-I7IlII INFRASTRUCTURE . eNr.tNl;ellS ' PlANtIFRS nFVIQ Ill? ? ~..qq ~~1 Der1()If!s rSITponwy '/ f nsernen't Ar e<1 :-: 2777, 00 s f Property Type: Property Location: Record Owner: Date of Inspection: Rights Appraised: Easement Data: Temporary Easement: Improvement Data: Zoning: Legal Description: High~stand Best Use: EXECUTIVE SUMMARY Residential Property. 6300 Chaska Road Chanhassen, Minnesota Pid 25-110~100, Parcel 4' George & Beulah Baer February 14,2000 Fee Simple Rights 1,255 Sq Ft of Temporary Easement Land, No building improvements 'are in the Temporary Easement area. Based on information provided. . Length: 1 year Expires: February 14, 2001 Misc. Items Valued in Temporary Easement. None. ' , Residential District See ,Exhibits, Chanhassen, Carver County, . MN. ,PIO # 25-110-0100 . Residential. A1TACHMENT 4 Parcel 4 Residential 6300 Chaska Road . . Trunk Highway 7/41 Parcel 4 Easement Exhibit P.LD 25-11"0-00100 x L ~ o :>0 100 iJJ I 1, ... ~ I -.-'" ;1 /1 ~ i... t. ,"01 .. :101 '" ~\ ..:' \ I()/ \ ~ ". (~: .~,. ".' '\.. '\ ~".i;' .... <. " ~ " ~:~ .(; /" . t.~'".''''' . ,t.'" ..,-~..~/ 'II .' ~~ , - ....... \. ~.'. , "", / , \ ~~i ./ ~ ,'. " ,. . , 15.00' Ij~.. .r r~ . r.~.. ,:r . "'.... ''\ I,j .... . ,.,1. ., ."1"/: ./ :,-;. ,. ..l.. 0,.4 " .' 1'1.- /'. ~:.i ","':":'" .(..../; .' / / i'~ .... - / /' ..';,./ / ;" .,../ .,'"'. /..... .r'" ,.. / / ."/.' ,. . / ';' vi" .:' " , . / .,,;~ /,," ..:~ '1: " \../'\. ..' ....\ ,. ...". 'I' . ,'- ,/rl \'. "..~ ./ / ,. 'i .-.......,.... :r"", If '\ H I~" . . ~ ;,. \, ,. \t / .~:\ ;; , .''\., c 'j ..... '\ '1..._. ~ " ~.i~~.,............'.I~..i '. '. ..... ,'-"'~ .,.....~ ". I ~ ,. \ ., , , 5.00' o o . . " 0 '. 0 ,- ~ t .s ~. I F. ~ r. f~ ... I '.~ / ,j. ! ..:'/.:... . (I, l:.(..' "'. '/ ...,.... ///, / b.' '''t."" ....I~J.." / '7:'__~Y:, / .I .. ~.'., .: ~.':./ I.' . '.~ )~ LOT F ./ ...'................! \.".. it., It, .' .".' /~(,: "'. .:f\ .,...1 '.,~>,. \. ..' .f7.... \...." ...f 'f; -..-; '. y' '\ ..,.... '. i . \.. /., \\ .j '-\.. '\ /,/ " > /..,f.", ,.~. ......... '" ;/ i.~j i. ....;~ .if': t.., ..../ . ~ ;..' . .' ,,' ..-, .. ~, ~:-. .y..........r.... ...- ./ ./' ~ t.:} . ~.' .ft..',': (( ! #..'...""~r.l. ...,' ,/' ,. ~.i ~ 't.. ..... ~:;,:,. ..f ~J" / ./ i'.:.... .!:;. .., I;J .J- ,/ ,/ f-.. ". h /J~" ~ -....... i .:a r1',\.. ..,'" .." /:., ";' ',i L \..:.~ .,.r~:,// ~(". \ , ". ...-' I ,.' ~. ,I'''\, . ,", O' ...._,._ ~.\:. . ,_ /. \ . , \. / '. ,,0 · . ...~, ", .......,..~ /' . .... , " ~., __ t .01 .' .'. .. :'_.".,\ (:: '0 ... "0 '.',/' ...~- . \<' (-J:.' / ), , '. ....... - .' \....~... , J1 . f". ". '.', . , ..' : '~'." ,. Io.i.. ....: "', ',. 'I' . .. ". . (" ....:". .5\::. ". ", ""... ({. 'f ~. ,:{ "~.: i'..i.~. . '\... . .....!:.~..\.... ',' .:,; ~ "-, ., ..- :'" ^j- .( \. ,... '/""" ,.... " \ \. ...~..~.,,( ~.'" .':(. .I. '- ,. '.. ...:. ..:.... oL .-:.,. "'..:'::\' . ....... ., ,."':- ,.,.:' . ).~. }\ /'';';'''-'~ .:"\.. '.~.., " ~'l' ." / .....' . .....--...-. > /(\ <. ", -. .' '.) . )::. ',. . : .. '.;...",'. ..' , 'to .) ,..... . ! . d/ ... ..~~ ,/,....' .. , /'.1' :..~. ',- /-::..' \. '. "':f' ....." ./,:,1 / ,. ... .~ ,..~/ 1 ..~. 1 1 .. // -!....'.. i' :".:-. ~ .~')... J '~- '.,. ~"" ///""l .' ~.. .~, '\~,' :..' (-." .,' ...l/.. ".." i~ .J " ,'-..... )' \ 4.f:: . ,y'" :......,_.'. ............./ .:....~... . :..~-::~~.:'.::~.._-:. ..__..:.. r. ......... - ~:~.' /-~.. '.)' .~'\ !,~.. "''::--' -.- r,--" ._:~~::"-.~ . ~ . "'\ 'L', '. , ~"~';I ..~ .....~... .,'; ~ '\ :...", r:'l 4 / ..~: /' \...:~ ""'\, f ~.;. '.;. /,," ". .:./ _""-,_,,,:f .., _. ..\"\.. "i..~,\ ...... .{); ., ,. ". ._' .. ).. .'''.'''' "'I - ".., .......~...'... {-L.' .,0'.~.1-.." ~\... ~ ~.;.r.:.~>. ~.....,.:,~. '. .............-:.:.~~~ ".;- .:, Cj . ~'i" ",:~ ' '. " ... '. ... ". " (:\ "." ..... ... '., ... ~ ... ~ , N ~ .. ... WSB 'II" A,",- loa INI'RAIITlIUC'Nitl ~ UO~L_Otdol 1Wo&1 ~ 8C111iewrd _........ M" a. .11.$4_ 'AlU...,m . l!HClNl!l!RS . PLANNIRS Oenctes Temporary . Eosamen-:- Area - 1255.00 sf REVISED 12-23-99 Property Type: Property Location: Record Owner: Date of Inspection: Rights Appraised: Easement Data: Temporary Easement: Improvement Data: . Zoning: Legal Description: -'- Highest and Best Ust3: EXECUTIVE SUMMARY Commercial Property. 23680 Highway 7 . Shorewood, Minnesota Pid 34-117-23-33-0027, Parcel 6 Shorewood Village Shopping Center, Inc. November '11,1999 & February 1, 2000 Fee Simple Rights 7,329.63.Sq Ft of Permanent Easement Land, No building improvements . are in the Permanent Easement area. 25,014.82 Sq Ft of Temporary Easement Land, No building improvements are in the Temporary Easement area. Prescriptive Rights area of 19,698.98 Sq Ft. Based on information prov.ided. . Length: 1 year . Expires: November 11, 2000 Misc. Items in Permanent Easement area. . 4 evergreen scruqs . 6 trees 1 sign 7,300 Sq~ of Sod/paving Commercial District . See Exhibits, Shorewood; Henn. County, MN. PID #; 34-'117-23-33-0027 Commercial. AITACHMENT 5 Parcel 6 Shorewood Shopping entr. 23680 State Highway 7 I J ] I "~7" ;,'~ " " , , l - ,i ,/ \:J " I ! '--l ! 1 I .', ~"i____." / \ " \ \/' , "-', \ "\ /::.::" '\, ',,, - '(.\J't~' ".\ , ~\ " \ ... ... ::l cr C o o ~ Q Ul I- < U -- -" . .,;.... ...'- ... ...- ~. -- ---- . ------- ;,- .svr.co...nr.,- of the sw QlJo,-ter . . ",-see)4 t 117 .. 23 " . "I' . ". \'\ I. - \ \ I " i I , I'l' i/ \ ,/ . I --:j[ i ~[~ )f Trunk Highway 7/41 Parcel 6 Easement Exhibit P.LD.34-117-23-33-0027 ", ,j i i' $; ---r- ~,- -lPt- .~ -l_ ..-L ~ .1 --;.- -r--' - .-=-+- ~ i ---- i :;. " "!J: i ... -< ~ A WSB 350 WeIlWOOd Lllke 0ll\cI __, WlIyUlII ~n:t MlrnIIPOfit, loiN ~211 'I2.ec.- "A_IN FAA6oIM7llIl INFRASTRUCnJRE . ENGiNeERS . P1.ANHERS S89021'33"E 1 048. 93 .~ o 50 I 100 - 'T .. ---+- . I -::r: '_ .iD _J -+- ---;- ; --1-' -;- i~~ -i-t I r \: L---~___---1 1''-' "'r. I - \ -', 1 ! : ! i I. i i! 'l' ! I ' . I' I . L _ ~ -,__-...l, --'... .. " . ' ._ J ~; , \M II ne of the sw QUOI"'ter of' see .:14 t 117 ,.2:1 , i- Denotes Permanent Easement Nea . 7329.63 sa. (\ 0.17 acres ~ Denotes Temoorary Easement '" eo . 25014.82 911- 1\ 0.57 acres Denotes Prescriptive Rights Nea . 19698,98 SQ, rt 0.45 acres Property'Type: Property Location: k.._ ~ Record Owner: Date of Inspection: Rights Appraised: ....... ~: :; . .~ " ," 1iO.__ Easement Data: ,-.-; Temporary Easement: Improvement Data: \; .~ ~.k. ~;;;,: Zoning: Legal Description: . ..j Highest and Best Use: A . EXECUTIVE SUMMARY Commercial Property. 23780 Highway 7 Shorewood, Minnesota Pid 34-117-23-33-0021, Parcel 7 Shorewood Village Shopping Center, Inc.. November 11, 1~99 & February 1, 2000 Fee Simple Rights 6.43 Sq Ft of Permanent Easement Land, No building improvements are in the Permanent Easement ar~a. 2,026.27 Sq Ft of Temporary Easement Land, No building improvements are in the Temporary Easement area. Based .on information provided. ." Length: 1 year Expires: November 11 , 2000 .. Misc. ..Items in Permanent Easement area. - None CommerCial District See Exhibits,Shorewood, Henn. County,MN. PfD# 34-117-23-33-0021 . Commercial. ATTACHMENT 6 Parce/7Bayside Finance 23780 State Highway 7 Trunk Highway 7/41 Parcel 7 Easement Exhibit P.I.D..34-117-23-33-0021 ;r I.~ o 30 I 100 -_...-""~ ...~.--:~... --~--- -_:::-.-_._;;~ ~--'--~ -.----- / ;;;::::- " ______.__... --",_ I . sw cor- of fhe sw 'Ou~rter Of sec 34 'T 11-1, r "'~p I. . "' It " 1 il , I ,I I /. I 11 , I 1 II . II south jlne of the i ! t I !d /.~~~ i _.~ ~~'l__. I I !"'- ; ..------ _J.. j f. ..... -'. j- . . \.-. -- ,. (, " .~9 . ~~o:.ot :llld I A \ \ _..-~.-.- S89-21'33"E- 1048.93 --____ _-__.-J__ I ~ ~ I' ; ,~ ~"'.. . )(- 't- I : _ .,-'- '-- -- -- .- 'r; -. --- --'-- ",=,"-.,. 'jl - .C-_.._~----_.'\ ~ I Ii)l '---..:--.----------_.1::\, If:~ ; I ~,:. 1 ... .{. I 'I j- .J II o o ~ :e 1'/ ,rO./ ."v 1':,/ ,:"'--'. / \ 1 / ~ t: :t iI' {" t I , .' - - I /.' j ,,? '1 I ",f sw Quorter- ~ , .. ..., .... WSB 950 Weslwood ~ 0IlI00 8441 W8yzala IIauIowetd M~. UN 5542lI [:32:1 ~ Denotes Permanent Eosement Area = 6.43 sf ~ <lA..-hoc. INFRASTRUCTURE 812-54'_ FAXSolI.t71lll ENGINEERS . PU\HNERS Denotn::; TSllporary E.asement Area = 2026.27 sf Property Type: Property Location: Record Owner: Date of Inspection: Easement Data: Temporary Easement: . . Improvement Data: . Zoning: . Legal D~scription: . Highest and Best Use: ~ . EXECUTIVE SUMMARY Commercial Property. 6105' Linden Drive Shorewood, Minnesota Pid 34-117-23..;33-0026, ParcelS Driskill's":Shorewood Inc. November 11, 1999 & February 1 j 2000 2,993.51Sq Ft of Permanent Easement Land, No. building improvements are in the Perm~ment Easement area. . 979.25 Sq Ftof Temporary .Easement Land, No building improvements are in the Temporary Easement area. . Based on information provided. . Length: 1 year Expires: Novemb~r 11; 2000 . Misc. Items in Permanent Easement area. None . Commercial District See EXhibits, Shorewood, Henn. County, MN. PID # 34-117-23-33-0026 . . Commercial. ATTACHMENT 7 Parcel 8 Open - Commercial 6105 Lake Linden Drive Trunk Highway 7/41 Parcel. 8 . . Easement Exhibit 34-117-23-33-0026 (:> \ '. .\ . . \ \ \ \ :''''''1C:.",1 '::'~::f~:~~;' ~.., '-'"'' . ....... ....... 1 ~ , ~,..~ ........~.........~.,....,..r...........,../'. ,...r ........., ~ I~.i' , . ,.: ;". :.- ,... \,. \ , \ , . , .'~.~ ,-." ...... '.. . .... . .~ i . \ , , '.' . '. . . 'l,.~ _ ... .'" ,. "\.' ~ to. \..:~.<.\ f.\ ,I . 1. r.J . ...,t.. " 'l i. ..-..... --.-.,...... --.., .~.:~.: . ...~;~.:::.. "'1..... . ......,. ....' / :' .!./! , I ~ I i I i ., .'" I .f I ,) I r I.' , , (. ~ I ,~. ~I ~ ~ f. f' .\ ) I 1...- t I I I'~- .t. '. . L...:.._._......._..... j' ~. o so -. 100 1....1....__........ ; '." .... ~ ~....~: . > .....'::::-:::::::::::.:::: =:::":::"~"'I .. r--"'-" ...... . ':''''''' \'::J 'J =d~:' .....j..... -:.."f.-... =1..-. --..t.... -'.4F'-~ I~~~r:i ..-t....' fif--,:{i} . -....... . ..~+_.: -.....~._-- ....t." ::...::L= .........:1...... _..~'......... _._. '..m.. L.' ::_. ...-.-,....-.. ~ ~:..l:::~-..: r r'- .. .... .......-..: ~..' --......... . Ii '....- ...-.. +. . .-~~r.::. ~.. . L:nc! j '. j I 'l ,.- I.. l.J I' i I // I I ,./ I. ,.., I .' '1' . ..' I I /. ..... . .:...: ....J "., i ~,., I, I ./ ,/ It:::.: r- Property Type: Property Location: Record Owner: Date of Inspection: Rights Appraised: Easement Data: Temporary Easement: Improvement Data: Zoning: Legal Description: Highest and Best Use: ... '" . EXECUTIVE SUMMARY School Property. 6421 Highway 41 Chanhassen, Minnesota Pid 25-003-3000, Parcel 11 Independent School District 276 February 15, 2000 Fee Simple Rights 16,206.76 Sq Ft of Temporary Easement Land, No building improvements are in the Temporary Easement area.. Based on information provided. . Length: 1 year Expires: February 15, 2001 Misc. Items Valued in Temporary Easement. . None appraised. Office & Instiitutional District See Exhibits, Chanhassen, Carver County, MN. PID # 25-003-3000 . School. i, ATTACHMENT 8 Parcel 11 Mtka Middle School W 6421 State Highway 41 . I ! S -'1 ; , 1 I d '1 ... .... :. E No .:: Trunk Highway 7/41 Exhibit 11 Easement Exhibit P.I.D 25-003-3000 NW CORNER OF NW QUARTER SEe 3 T 116 R 23 .' ~- ; ..... ,'\.~ I " -'.":,'': \ L_..: .... ("," '., \. C.:.-_....,..,...-.-- 1.li .........-~.. ~-~! .. "" ~ ~ ~ ,-1'" j ~ r s ;,. \ \ \. 'l~; :, . u"": :--~=: ~~. '... _~ ......... '-,.. ,W J '". ...... .~... ',,-l \ '., ....>/~.,::~.,..' '.'._...:-j'! '. ,I '... ~: i\> \ ~ "! ( ~. , 1 . ., .;", _i.._ ", . . -" '.. t.. . f....: ,.f ". ......-^' ............"^~-- ... "~"'-., -"'~'-"7; .~...-~-. ,;::1 :""/:::::':~~~'" '~"'~'-:/}! t.~':.-..'../":~~ I ~) . i,~"jF I',,;,: ".. "'f': ./ ;.::.. ~':~"L .: '., ...;}.,..-~hh. / ...~. ..~:~_ ~~~~}i'i ~- -. . ':;;'",. J i .'_ ..... <::.::::-::..';/ 1 -..' -..;.t'.. 'J. oj ~., :.- ~-:;."';lt ..._}~.. ,.. / . " :: ::~". "/~ } ro', .." ..... -: l '. :: /... ::<r_' / I / / =~7 A:" . j,o:: 'l r' IF :': JW'''' . '....... . --' "'; -'.' t " ....j ;'/ ." .~- .....;'.~- , > ... .."l'" .J ...~-.. " ,;/.1 r .~..,.,... -" "'.-: "-: 'I ;"......-"..,.;-"....,. .j ,-~ .~~~...... :/.........) / // i/ '......?').'... il " , ...... .......:.:;~.~::;:,::.:::.: :::::~~..... :;...,- .... ", r........... ... .. ~ \~~ . '. ,'~ \......., ,.; ~,;.: 'x ..:' -...'1:.--... ""-~ .~'-..., '. ""f .'., ........-; .- '." '. ..;~ \. ...... l I i ';..-;: s. / / I. I / .! / }./ ! i .....c~...~: ,.,:,~... 'f .~ ..;J \.-i ',( \;:....--....;..-:.,. .._...._....i l::) .-.... ~~: (} -;..... .1------ j ! l~ l ,. ... WSB ~ Denotes Temporary Easement Area = 16206.76 sf 350 -....ocI...... 0tIlQe 1441""'" ~ .......,.., IIH .55428 -.- ."-htt:. 'M.....'lllO INFRASTRUCTURe . ENGlNEERS . P\.oVlNERS I ~- o 50 I 100 ./ ..~.. .; .h:' / ,. / ~. ... .~. ,,,," ...~ '. " -, .' ....":..~.... . '. '< . '::~l .... ,'. .- -' ~.. .'" ~'..: .... .." w ' ; ',.. ~. . '. ... ,,', ,. ."0 "l'~"::J~; .....: ... .-, , \... -_-I :?, ........" ....... -~....... . ..., '. '. ..... . . '- \.. "., ~ c''', " " , " "!.~ .~ '. Property Type: Property Location: Record Owner: Date of Inspection: Rights Appraised: ,-, Easement Data: Temporary Easement: Improvement Data: Zoning: Legal Description: Highest and Best Use: EXECUTIVE SUMMARY Commercial Property. 24000 Highway 7 Shorewood, Minnesota Pid 34-117-23-33-0024, Parcel 12 D.C. Wakefield ET AL Trustees . . February 14, 2000 Fee Simple Rights 3,434 Sq Ft of Temporary Easement Land~ No building improvements are in the Temporary Easement area.' Based on information provided. Length: 1 year Expires: February 14, 2001 . Misc. Items Valued in Temporary Easement. None. Commercial District See Exhibits, Shorewood, Henn. County, MN. PID # 34-117-23.;33-0024 Commercial. ATTACHMENT 9 Parcel 12 Office Space 24200 State Highway 7 ~ ... ... . . 1'. 1f" . n U " . ." ., ';/ < t": ..:. t iC'- ,1/1 t~ _', I , , ' , ' , I : < : (.; ,~~..,.;.; ~ ...'"': 45' \. - -,.. . '~'. - .,' "J' ;' '~r' . .... , . ; TEMPORAA''l' ,: ~' !ASe:M!NT ! ; :~;"~.' :"- .. ...... .. / t.~ :.",~ ~....~ ../ ..... ;:',<. -~ ! , , ., -, ......'. .... '\.\n \~ \J . ......- \ .... "'\ t\ \\'- '. \ 1-'\ \.0- -" W \/-1 '( \ I ,'I .'- .." ..... ..---. --.. "" .' ... ,.- . . w ~". ~ ~- ~ !e . .' " \ " . " , , . n... ., ~ . ~ '. I ", . f " . \ h. ;'.': \. -~ \ I . ".. . "'...' .'~ '. f . ,/ ~ ," ",/ ' " I \! ' '. '." ," ' ' . .::..--:.:1 /~~~.. 1 .... \ ) ....:.....>.,. \ ~.. "" " .. \; .:. " \ . " . ..-. ~ f ; t : .'~ . . .. \ .,' \ I \ \ . -- ~ . 0" -...-."'.' ....-.. ~ :; ...... . .. ..... .~ .,.'" .~. ... WSB ~~ t... 0"'..01 &oW' .,~ 10\lIIVtI1l l.I......... ~ ~. 2~Ofes ~"'--'f"- -,..,- :.::Se.-ner.T .' ..... ,; , 4r'C<l = Q. Q $4 V;/ " /A .. ,,//,c,,< ~.. jif,.,ctu hrro-,.-" .__-,..:.._ :.c.!:rr"ar, ~ '"" looo. Y Lr.~ ~ 343..00 ~f I. ,jll_. /10.. Il:l-C6waoo ~,,,.....,. '1Jr. C6'-'1C: ,I'li\lC':UAI ' INOINU.. ..... . PlAOft/l!lIS CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood,mn,us . cityhall@cLshorewood.mn,us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator Larry Brown, Director of Public Works , April 4, 2000 . FROM: DATE: RE: A Motion to Adopt a Resolution Approving the Plans Specifications and Estimate and Authorizing Advertisement of Bids for the Covington Road and Vine Hill Road Trail Project. On March 28th the Park Commission conducted a Public Information Meeting for trail segments along Covington Road and Vine Hill Road. The meeting was well attended with positive feedback received for the project. . Included in the City Council packet are copies of the plans for the trail project. In brief, the trail section along Covington Road is 8,0 feet in width and will be a bituminous trail. This trail extends from the existing walk west of Silverwood Park to Vine.Hill Road. In general, there is a separation of 4 to 5 feet between the edge of the road and the edge of the trail. The exception to this is in the area immediately west of the Covington Road - Vine Hill Road intersection where the trail is up against the edge of pavement. This is necessary due to topographical and right of way constraints. Similarly, the trail along Vine Hill Road is to be constructed on the west side of Vine Hill and is 6.0 feet in width. The proposed trail extends from the existing trail, north of Near Mountain Boulevard to approximately 230 feet north of the Vine Hill Road - Kingswood Terrace intersection. In accordance with the neighborhood feedback received, a portion of the trail will be constructed as a 6.0 foot concrete section, versus bituminous. Attached is the engineer's estimate of construction, Costs shown in the attachment are construction costs only. The following is a summary of the project costs with the contingency and soft costs. 8B ft ~.1 PRINTED ON RECYCLED PAPER Mayor and City Council Approval PS&E Authorize Ad for Bid April 6, 2000 Page 2 of4 Trail Segment Construction Costs Design, Administration, and Inspection Costs Total Covington Road Vine Hill Road $ 44,841.00 $ 86,455.50 $ 13,452.30 $ 25,936.65 $ 58,293.30 $ 112,392.15 Total $ 170,685.45 It would be unfair to talk about the costs of the project without looking at the Trial Funding Source. Staff has revisited the Capital Improvement Program with the revised cost estimates to insure that adequate funding is available. Attachments 1 and 2 are the Trail Project Schedule and the Trail Funding Source Summary in draft form. The Funding Source Summary indicates that the balance of the trail fund will be decreased to approximately $18,388 at the end of the year 2000. While a revised CIP has not been reviewed by the Park Commission, there has been considerable discussion regarding the expenditures for this project. A revised CIP will be brought before the Park Commission for their review and comment April 11, 2000. Staff is recommending approval of the attached resolution which approves the plans, specifications and estimate and authorizes advertisement of bids. If approved, bids will be opened on May 17, 2000 at 10:00 am. . . . Opinion of Probable Cost """'~_""_""'''''''''~~~",'''''''''''~ _""0 o<<>~ _~ ~~ ~ ~ """ ~ _kY"..., ~""~~^'"""""""'- ~~,,~= ,.""" """""""'~'"-""""~ =....~~~~ "'~~~-^""~-~~"-~:_....,,,"'......,,~~ "" WSB Project: Project Location: WSB Project No: Bituminous Trail Improvements For Vine Hill Road and Covington Road City ofShorewood 1190.00 Design By: Avo Checked By: Date: April 05,2000 Schedule 1 - Vine Hill Road Project Total Line Item Unit Estimated Estimated No. Nwnbcr DcscriDlion Unit Priee Quantitv Cost 2021.501 MOBILIZA nON LUMP SUM 3000.00 I 3000.00 2101.502 CLEARING TREE 250.00 6 1500.00 2101.507 GRUBBING TREE 250.00 6 1500.0< 2104.501 REMOVE CURB AND GurrER. LIN FT 4.50 78 351.00 2104.501 REMOVE BITUMINOUS CURB LIN FT 200 50 100.0< 2104.503 REMOVE BITUMINOUS PAVEMENT SQYD 3.00 126 378.0< 2104.513 SAW CUT PAVEMENT LIN FT 2.50 300 750.00 2104.523 SALVAGE SIGN EACH 35.00 II 385.OC 2105.501 COMMON EXCA V AnON (P) CUYD 7.00 545 3815.00 2105.521 GRANULAR BORROW (LV) CUYD 10.00 120 1200.00 2211.503 AGGREGATE BASE CLASS 5 - lOO"A. CRUSHED TON 14.00 575 8050.00 2301.502 BITUMINOUS PAVEMENT SQYD 9.00 1510 13590.00 2340.521 BITUMINOUS DRIVEWAY PAVEMENT SQYD 10.00 55 550.00 2411.603 BOULDER RETAINING WALL SQFT 23.00 270 6210.00 2501.515 12" RC PIPE APRON EACH 250.00 I 250.00 250 1.515 IS" RC PIPE APRON EACH 350.00 I 350.00 2501.515 24" RC PIPE APRON WI TRASH GUARD EACH 650.00 I 650.00 2501.515 30" RC PIPE APRON WI TRASH GUARD EACH 700.00 I 700.00 2503.541 12" RC PIPE SEWER DESIGN 3006 CL V LIN FT 20.00 24 480.00 2503.541 IS" RC PIPE SEWER DESIGN 3006 CL V LIN FT 28.00 32 896.00 2503.541 24" RC PIPE SEWER DESIGN 3006 CL V LlN FT 32.00 12 384.OC IS" HOPE PIPE SEWER LlN FT 20.00 180 3600.OC IS" HOPE APRON EACH 150.00 I 150.OC 2506.50 I CONST DRAINAGE STRUCTURE DESIGN G EACH 350.00 I 350.00 25.06.50 I CONST DRAINAGE STRUCTURE DESIGN SPEC I EACH 450.00 2 9OO.OC 2506.502 CONST DRAINAGE STRUCTURE DES 4020-48 EACH 800.00 I 8OO.OC 2506.516 CASTING ASSEMBLY EACH 375.00 4 1500.00 2521.501 4" CONCRETE WALK SQYD 25.00 340 8500.00 2521.501 6" CONCRETE WALK SQYD 28.00 90 2520.OC 2531.501 CONCRETE CURB &: GurrER. DESIGN B618 LlN FT 16.00 20 320.00 2535.501 BITUMINOUS CURB LIN FT 5.00 50 250.00 2564.531 F&:I SIGN PANELS TYPE C SQFT 35.00 40.5 1417.50 2564.604 ZEBRA CROSSWALK WHITE-EPOXY SQFT 7.00 342 2394.OC 2571.541 TRANSPLANT TREE TREE 350.00 3 1050.OC 2571.544 TRANSPLANT SHRUB SHRUB 25.00 4 loo.OC 2571.607 TREE PROTEcnON FENCE LlN FT 3.50 650 2275.OC 2571.607 TREE PRUNING HOUR 75.00 3 225.OC 2575.501 SEEDING ACRE 0.15 2000 300.0< 2573.502 SILT FENCE LIN FT 4.00 360 1440.00 2575.505 SODDING TYPE LAWN SQYD 3.00 3800 11400.00 2575.523 WOOD FIBER BLANKET TYPE REGULAR SQYD 2.50 750 I 875.OC Subtotal Schedule 1 $86,4SS.S( 1190.00 Engineers Estimate.xls Opinion of Probable Cost WSB Project: Project Location: WSB Project No: Bituminous Trail Improvements For Vine Hill Road and Covington Road City of Shore wood 1190.00 Design By: Avo Checked By: Date: April 05,2000 Schedule 2 - Covington Road Project Total Line Item Unit Estimated Estimated No. Nwnbcr Description Unit Price Quantity Cost 2021.50 I MOBILlZA nON LUMP SUM 3000.00 I 3000.0< 2101.501 CLEARING ACRE 950.00 I 950.0< 2101.506 GRUBBING ACRE 9SO.00 I 950.00 2104.501 REMOVE CURB AND GUTTER LIN FT 4.50 52 234.00 2104.513 SAW CUT PAVEMENT LIN FT 2.SO 40 100.00 2104.523 SALVAGE SIGN EACH 35.00 6 210.00 2105.501 COMMON EXCA VA TION (P) CUYD 7.00 580 4060.00 2105.521 GRANULAR BORROW (LV) CUYD 10.00 300 3000.00 2211.503 AGGREGATE BASE CLASS 5 . lOO"A. CRUSHED TON 14.00 435 6090.00 2301.502 BITUMINOUS PAVEMENT SQYD 9.00 1390 12510.00 2501.515 IS" RC PIPE APRON WI TRASH GUARD EACH 500.00 I 500.00 2503.541 IS" RC PIPE SEWER DESIGN 3006 CL V LIN FT 30.00 S 240.00 2504.602 ADJUST VALVE BOX EACH 200.00 I 200.00 2506.502 CONST DRAINAGE STRUCTURE DES 4020 EACH 500.00 I 500.00 2506.516 CASTING ASSEMBLY EACH I 400.00 I 400.00 2531.501 CONCRETE CURB &: GUTTER DESIGN 86IS LIN FT 16.00 52 S32.0< 2535.501 BITUMINOUS CURB UN FT 5.00 660 3300.00 2571.607 TREE PROTEcnON FENCE LIN FT 3.SO 390 1365.00 2571.607 TREE PRUNING HOUR 75.00 6 450.00 2575.501 SEEDING ACRE 0.10 2000 200.00 2575.S05 SODDING TYPE LAWN SQYD 3.00 1500 4500.00 2575.523 WOOD FIBER BLANKET TYPE REGULAR SQYD 250 500 1250.OC Subtotal Schedule 2 $44,841.O( Total Schedule 1 & 2 1190.00 Engineers Estimate.xls . . . . Mayor and City Council Approve PS&E Authorize Ad for Bids April 6, 2000 Page 3 of 4 Proj. Description a Covin ton Road Trail b Vine Hill Road Trail Smithtown Road (W. of LRT Trail) c Total Ex enditures $ 58,293 $ 112,392 $ 170,685 $ 2001 2003 2004 $ $ $ Mayor and City Council Approve PS&E Authorize Ad for Bids April6,2000 Page 4 of4 2000 2001 2002 2003 2004 Beginning Cash Balance $ 159,975 $ 18,388 $ 49,239 $ 81,886 $ 116,375 Transfer Public Facilities $ 15,000 $ 1 5,000 $ 1 5,000 $ 15,000 $ 1 5,000 Transfer Local Roads $ 13,650 $ 14,650 $ 15,650 $ 16,650 $ 17,650 Capital Outlay Projects $ (170,685) $ $ $ $ Interest Income @ 5.0% 448.49 1,200.95 1,997.22 2,838.41 3,725.62 Ending Cash Balance $ 18,388 $ 49,239 $ 81,886 $ 116,375 $ 152,750 . , .~ .\0. CITY OF SHOREWOOD RESOLUTION NO. 00- A RESOLUTION APPROVING PLANS, SPECIFICATIONS AND ESTIMATES AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE COVINGTON ROAD AND VINE HILL ROAD TRAIL PROJECT CITY PROJECT 9904 WHEREAS, pursuant to Resolution 99-055 adopted by the City Council on July 26th 1999, Plans, Specifications and Estimates for the design phase of City Project 9904 were prepared. . NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. Plans, Specifications and Estimates were prepared by WSB & Associates, Inc. for such improvement pursuant to Council Resolution 99-05. Said plans, specifications and estimates are hereby approved and shall be filed with the City Clerk. . 2. The City Clerk shall prepare and cause to be inserted in the official paper and in Construction Bulletin an advertisement for bids, attached hereto as Exhibit A, upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 2 weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 10:00 a.m. on May 17,2000 in the City Hall Council Chambers, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the Clerk for 5 percent of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of April, 2000. WOODY LOVE, MAYOR A TIEST: ~RADLEY JNIELSEN,ACTING CITY ADMINISTRATOR ~. ",~. ~ ADVERTISEMENT FOR BIDS BITUMINOUS TRAIL IMPROVEMENTS AND APPURTENANT WORK FOR THE CITY OF SHOREWOOD, MINNESOTA NOTICE IS HEREBY GNEN that sealed bids will be received by the City of Shorewood at the office of the City Clerk until 10:00 a.m., May 17, 2000, at the City Offices located at 5755 Country Club Road, Shorewood, Minnesota, 55331-0927, and will be publicly opened and read at said time and place by representatives of the City of Shorewood. Said proposals for the furnishing of all labor and materials for the construction, complete in-place, of the following approximate quantities: 2,900 SY Bituminous Pavement 1,010 TN Aggregate Base Class 5 76 FT RC Pipe Sewer 180 FT 15" HDPE Pipe Sewer 5 EA Drainage Structures 270 SF Boulder Retaining Wall 340 SY 4" Concrete Walk . 90 SY 6" Concrete Walk 5,300 SY Sodding Type Lawn The bids must be submitted on the Proposal Forms provided in accordance with the Contract Documents, Plans, and Project Manual as prepared by WSB & Associates, Inc., 350 Westwood Lake Office, 8441 Wayzata Boulevard, Minneapolis, MN 55426, which are on file with the City Clerk of Shorewood and may be seen at the office of the Consulting Engineers or at the office of the City Clerk. Copies of Proposal Forms and the Plans and Project Manual for use by contractors submitting a bid may be obtained from the Consulting Engineers, WSB & Associates, Inc., 350 Westwood Lake Office, 8441 Wayzata Boulevard, Minneapolis, MN 55426, upon deposit of Twenty-Five Dollars ($25.00) (non- refundable) per set. No bids will be considered unless sealed and filed with the City Clerk of Shorewood and accompanied by a cash deposit, cashier's check, or certified check, or bid bond made payable to the City of Shorewood for five percent (5%) of the amount bid, to be forfeited as liquidated damages in the event that the bid be accepted and the bidder fail to enter promptly into a written contract and furnish the required bond. . No bids may be withdrawn for a period of sixty (60) days from the date of opening of bids. The City of Shorewood reserves the right to reject any or all bids. DATED: April 1 0, 2000 BY ORDER OF THE CITY COUNCIL sls City Clerk Shorewood, MN PUBLISHED IN THE: Sun Sailor: April 19, 2000 Construction Bulletin: April 14, 21, 2000 BITUMINOUS TRAIL IMPROVEMENTS CITY OF SHOREWOOD, MN WSB PROJECT NO. 1190.00 Exl1ihit A PLAN SYMBOLS "-. STATE LINE COUNiY LINE TOWNSHIP OR RANGE LINE SECTION LINE aUARiER LI NE S I XTEENiH LINE RIGHi-Of-WAY LINE SLOPE EASEMENT PRESENT RIGHi-OF -WAY CONTROL Of ACCES LI NE PROPERTY LINES (EXCEPT LANO LINES) VACAiED PLATTEO PROPERlY CORPORAiE OR CITY L1MIiS TRUNK HIGHWAY CENiER LINE RETAINING WALL RA ILROAO RAILROAO RIGHT-OF-WAY RIVER OR CREEK DRY RUN DRAINAGE DITCH ORA IN TILE CUL VERT DROP INLET GUARD RA IL BARBED WIRE FENCE WOVEN WIRE FENCE CHAIN LINK FENCE RAILROAD SNOW FENCE STONE WALL OR FENCE HEDGE RAILROAD CROSSING SIGN RA ILRDAD CROSS I NG BELL ELECiRIC WARNING SIGN CROSSING GATE MEANDER CORNER SPR I NGS MARSH ~~~~~:D } BRUSH NURSERY CAiCH BASIN F IRE HYDRANT CA HLE GUARD OVERPASS (HIGHWAY OVER) UNDERPASS (HIGHWAY UNDER) BRIDGE BUILDING (ONE STORY FRAME) F - FRAME C - CONCRETE S - SiONE i-TILE B - BRICK ST- SiUCCO IRON ROD OR PIPE MONUMENi (STONE. CONCRETE. OR I,4ETALI WOODEN HUB GRAVEL P IT SAND PIT BORROW P Ii ROCK OUARRY UTILITY SYMBOLS POWER POLE LINE iELEPHONE OR iELEGRAPH POLE LINE JOINT TELEPHONE AND POWER ON POWER POL E ON iELEPHONE POLES ANCHOR STREET LIGHT PEDESTAL (TELEPHONE CABLE TERMINAL! GAS MAIN WATER MAIN CONDU IT TELEPHONE CABLE IN CONOU Ii ELECTRIC CABLE IN CONDUiT TELEPHONE MANHOLE ELECTR I C MANHOLE BURIED TELEPHONE CABLE BURIED ELECTRIC CABLE AERIAL iELEPHONE CABLE SEWER (SANITARY OR STORM) SEWER MANHOLE SCALES _SE_ llilll..Ullll.\>. t ~-t. ---v-r-v-v -=-!::NAMI:.~ !ill[ ._>--------- 0=====' -x-x- -!Lx----!!...x- ...9:..x--9:.)(_ ~ l! B3 ~ - . ~ --l!) --.... e . CB ... 0 - ra-f- *" f;.l/r== I 1-S-F I~ 7S o MONU. . @ ~ @ @ 4----Q- . . ~ @) @) E-- o IillPED. -G- ~i= ~P= CD IE -T-BUR- -P-BUR- .....T-AE ___ ->---'> ->-<>-<> INDEX MAP ~..- , 0 2S0 SOO PLAN r\a-..- , 0 50 100 PROFILE HORIZ. "-". - , 0 50 100 VERT. ~-.- , 0 10 20 BITUMINOUS TRAIL IMPROVEMENTS AND APPURTENANT WORK FOR THE CITY OF SHOREWOOD CONSTRUCTION PLAN FOR Bituminous Trai I. Retaining Wal I Improvements and Appurtenant Work LOCATED ON VINE HILL ROAD AND COVINGTON ROAD ~QUEENS ~ ~~ ~ ci CJR. -4'.*-'-J "9"11 ~ '" ~v ~ ::J ~J _ ~a<;)'~r Vl :d~ \ RD. . L---.... -- ---.... ST. , -.RD. r((C~ANNt'1. T. ~ /,' DR. ~1-~1 :::-"".;-x --~~ ~;.~. :/' I C L LJ 4S LA. SHORE WOOD EXCAVATION NOTICE SYSTEM A CALL TO GOPHER STATE ONE (454-0002) IS REOUIRED A MINIMUM OF 48 HOURS PRIOR TO PERFORMING ANY EXCAVATION. GOVERNING SPECIFICATIONS THE 19BB EDITION OF THE IIINNESDiA DEPARTMENT OF iRANSPDRTAiJON "STANDARD SPECIF ICATlDNS FOR CDNSiRUCTlDN" AS AMENDED BY iHE MAY 2. 1994 SUPPLEMENTAL SPECIFICATION SHALL GOVERN. INDEX SHEET NO. DESCRIPTION 2 3-6 7-8 9-14 15-18 TITLE SHEET GENERAL LAYOUT BITUMINOUS TRAIL - VINE HILL ROAD BITUMINOUS TRAIL - COVINGTON ROAD CROSS SECTIONS - VINE HILL ROAD CROSS SECTIONS - COVINGTON ROAD THIS PLAN CONTAINS ~ SHEETS ALL APPLICABLE FEDERAL. STATE. AND LOCAL LAWS AND ORDINANCES WILL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT. ... WSB 350 Westwood Lake Office 8441 Wayzata Boulevard Minneapolis, MN 55426 612-541-4800 &. AssociDtu.lnc. FAX 5041-1700 INFRASTRUCTURE - ENGINEERS - PLANNERS I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY SUPERVISION AND THAT All 0 Y REGISTERED PR LAWS OF THE STATE OF IN 0 ENGR. DONALD W. STERNA. P.E. DA TE 02110/00 REG. NO. 19103 APPROVED 20 CITY OF SHOREWODD ENGINEER AGENDA ITEM 8B Prepared for: ~ City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 (612) 474-3236 TITLE SHEET SHEET NO. OF 18 SHEETS 1 3 ~ iO o 6 o o / n o Q. ~ iO <;' c. ~ r o '" o o ~~ ... o o '\ \ ,..-i ""'.....1 j t i i I I I i \......... """"'""".,.... .. 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'l''' <SEE CROSS TRANSPLANT TREE ~ >< T i\ i , / ~rr ,:, lEE C~OSS SECTlONS/ /tA; .A+ l ....rW TLAND . . ,,0 SECTION SHEET 111 STA. 31+80 BEGIN 1:J1: (:/', ""'~' '\ I~ / i ~~/ C<.CONCRETE / ~Bi ~ lfONSTRUCTlON UMI <:)" 6' CRET ' . - I i '3j/ . / CURB AND GUTTY ,~5'~ I .~ ,,'" ,,- -::> I ~l\ll V II ' ", ;Ii / EX.ee _ '~t~/I x.es 7 iJ"TREE :0::: "~~~""'''.. ~~~ <:) W~.~~U5 \ lCO\j~;DE CON E WALK ~~' !It ~". ", [Z I ROCK ,. :/1 ~ <... 1 Ie 8S9.r;rj. i ' I II ' 8.ll,.3L- _ ''',''.... f'-etAR~EN,~~ ")<.;\~:.E~' Y>:'~ /2/99EDGE \ ::> ~ . ~ I ('WjEN - I C 1.,--- - - - - t I ~/~ 8"-lC,"P'ME "OW :..:, \ t'\~ " .,. AND I 'i:: .A':'::~ZTLAND T8 ."TREE -:1 ~co /- ~t=ff ;: >'~"!.": ~c. .;.;':... .. ~" '_~ ':".- -=- _ ~ ~ ! ..."'"~.~ ~ -'~~. ~ ~ ~.- - ';;;'~.i. . ,., Ji",:;': \~,-, u ~ :~=:~~ .,:.~....~;_.:;;\,..,.:;;, ....:,../.-...! l:Ll(tf' ve;cn I '~ ..... .___.'t'" t.. Ei)('EB!TUldINOUS J-.el', r""'."--. 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SEC.36 COVINGTON CT AND VINE HILL ROAD 925 920 915 ..........j. ........ 910 ..... ...... .~.... ... 905 900 .. .........i.... i 895 890 .j.... , 885 m'\ 1190 -OOO\cad\ 1190"tr02.dftn ~INSTALL BITUMINOUS PED RAMPS AT COVINGTON ROAD PAID FOR AS BITUMINOUS PAVEMENT ~~ 1.- o 50 I 100 BENCH MARK ELEV 952.19 TOP NUT HYDRANT VINE HILL ROAD AND WATERFORo PLACE ... , ~". . ' ~ " ";".,,( '.:... ' ~ ..:t\~~: i" : : I: ~"~< ( '."":'~~"~":"~~\"':":". :.........~...:.........:..t~..:...:....~..L . '.:i'~ CJ. . i . \.. . i i . .. I~ . i . . "t ~ ~ . '. -~\ : lb ~ . <t,. ;;!:. . - - . , . . 'f...... ; .......... ....t!.!~..~... ......f..............~.:..:......+.. ...........~................. ............ !iU!~;! )ii ;.... : .... :.. .~\-j. :: "\1. ..>:~: ......, .....i..........'.... ........i.. .. 'jiil1StINC. 'PRof-I.LE . . : . . . . : - . .. .........:.... L :-~';"J ! , i :E~S: :E~G~ :O~ ~~A~L:]M' . . : : : : : . : ~:f.' 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CURB AND GUTT 9R . ~ fill EX.CB"" ~o :;:;iL:FI'15. HOPE C 941.n'\.. ,ffi ~ I W 0 D E 0 .1\ I III -1?"'1'lC"-- \ ,It ::i .. I III 42.tM' . I 1 10 PROTECT ROCK GARDEN o~o ~ ",<",~ ...'?- ,-CONSTRUCTlON LI ~ITS ;:.:M~H EXISTIN BITUMINOUS OR VEWAY ~. ~ PROf OSED /;:6' WIDE BIT MINOUS PATH 4' BEH INO I ~GE OF ROAD if-MATCH EXISTING TRACT A ~ BITUMINOUS DRIVEWAY . .. _~REE8"TR E ~30"TREE CROSSWALK:~ "p 4...B.LS !."l ~...(:) _'"_,;;:", .... n. ~~'- -.r~u u(: ~ u - l---u::=............./W_~ 4$+00 46~ ""'" 47lO0 ~(J.5'7 "\.~ ----~-I i \-~-------~-- \.pROTECT EX. SA.'i~l/ '\ 'l:l ( ~ ~_..MH ROCK GAROEN TOP 955.3 I! ~ TOP 953.02 ~ I I~I STA.46+25 END ~ I isl BITUMINOUS PATH ,. F '",1 <.:> z TRACT EX.CB TC 948.81 '0' YO.. 'j; "\ 4f~ :cr+bl" - r 4+00 / r~ (\ ]/EX'SAN MH I SALVAGE ANO...J TOP 950.65 REINSTALL SIGN REMOVE EXISTIN~ B618 CONCRETE CURB ANO GUTTER, INSTALL NEW CONRETE CURB AND GUTTER WITH CONCRETE PEO RAMP l\~ BENCH MARK ELEV 897.62 CAST IRON MON. EI'4 COR. 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CONSTRUCT CONCRETE CURB RAMPS . . . . . . . . .. ................................. . . ............j .. ......j... .....................;..... i i r ~ ., . ........................~...... .... ... ..........j... ...................; .... ... .....j I ...;....... : ..".....".,......""..,, ~~ 1.- o 50 ... ....-.............~ ................ ......~. .. ...........;...... , .. .............;..... .........;...... VICINITY MAP ~] ~l... J-il ~~~~'3 \'~L // mIl ~~~'( 7~\lt I ~ 'll:1- r:" '~I ~~~,',\ i~ ~ .. .fT1 ~:!5i \):-.: ~ ~ ,_:..,,~ 1= ~O /t J:: .~~~' " 'D ~:~ V~'/ -- I}-' , )J..iJJ J7ji7/r-A ~ !!iL~/J. I t:-:J I- /1/': :sn ,?:; 1..~.._,.__ /' . ';I~ /~/........ -,.~~..,'~ ~<; ,'~:JI ~\;lfE ~ ^ , ''''-' I ~/ /, /' .' Y :r-? , ; x . . ~ -v::.. .A'<'/U 1-<..... , ," ~y\J,\.f.L...__ I 100 BENCH MARK ELEV 952.19 TOP NUT HYORANT VINE HILL ROAO ANO WATERFORO PLACE _f- =:it::: 7'7....... 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SHOREWOOD, MINNESOTA 55331.8927 · (952) 474.3236 FAX (952) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us MEMORANDUM FROM: Mayor and City Council Brad Nielsen, Acting City Administrator Lany Brown, Director of Public Works , April 7, 2000 TO: . DATE: RE: A Motion to Adopt a Resolution Approving Plans and Specifications and Authorizing Advertisement of Bids for the Freeman Park Multipurpose Building Plans for the Freeman Park Multipurpose Building have been completed and are ready to be put out for bid. Also attached is a copy of the estimate of construction, as discussed previously. For t>,revity, the specifications and instructions to bidders package has not been included. Rest assured, that the bid documents provided to bidders will direct that the stainless steel sink and countertops are to be bid as bid alternative 1. Similarly, the picnic pavilion is to be bid as the second bid alternate. . Finally, a piece of good news to report for the project. Alliant Energy Systems (Minnegasco) has indicated that they are willing to install gas service to the Multipurpose Building at zero cost to the City. This will enable the bid documents to be revised to include a natural gas furnace and water heater, versus electric. This change results reduction in both the initial costs for the appliances and the ongoing utility costs. Staff is recommending approval of the resolution which accepts the plans and specifications and authorizes advertisement of bids. If approved, bids will be opened on May 17, 2000 at 10:30 am. n ~ . PRINTED ON RECYCLED PAPER .... 8e. ~ ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COSTS FREEMAN PARK MULTI-PURPOSE BUILDING CITY OF SHOREWOOD CITY PROJECT NO. 99.22 WSB PROJECT NO. 1074.37 SECTION DESCRIPTION UNIT UNIT COST QTY TOTAL COST SCHEDULE A - MULTI-PURPOSE BUILDING 1000 GENERAL CONDITIONS LUMP SUM $60.109.00 $60,109.00 2200 EXCAVATION LUMP SUM $6,296.00 $6,296.00 2200 SOILS CORRECTION LUMP SUM $6,500.00 1 $6,500.00 3300 CAST-IN-PLACE CONCRETE LUMP SUM $23,325.00 $23,325.00 4200 UNIT MASONRY LUMP SUM $59,739.00 $59,739.00 5100 STRUCTURAL & MISC. METAL LUMP SUM $4,833.00 $4,833.00 6100 ROUGH CARPENTRY LUMP SUM $38,470.00 $38,470.00 6200 ARCHITECTURAL WOODWORK LUMP SUM $8,757.00 1 $8,757.00 . 7500 ROOFING LUMP SUM $10,635.00 1 $10,635.00 7900 CAULKING & SEALING LUMP SUM $749.00 $749.00 8100 DOORS/FRAMESIHARDWARE LUMP SUM $17,236.00 $17,236.00 8500 WINDOWS AND ENTRANCES LUMP SUM $3.015.00 1 $3,015.00 9200 GYPSUM DRYWALL LUMP SUM $8,256.00 1 $8,256.00 9650 RESILIENT TILE FLOORING LUMP SUM $1,028.00 $1,028.00 9900 PAINTING LUMP SUM $3,224.00 1 $3,224.00 10180 TOILET PARTITIONS LUMP SUM $2.216.00 $2,216.00 10250 FIRE FIGHTING DEVICES LUMP SUM $936.00 1 $936.00 10400 1.0. DEVICES LUMP SUM $220.00 1 $220.00 10800 TOILET ACCESSORIES LUMP SUM $2,760.00 $2,760.00 . 15000 MECHANICAL LUMP SUM $50,545.00 1 $50,545.00 16000 ELECTRICAL LUMP SUM $23,350.00 1 $23,350.00 SUBTOTAL SCHEDULE A $332,199.00 OVERHEAD & PROFIT @ 7% $23,253.93 BOND @ 1% $3,321.99 GENERAL LIABILITY INSURANCE @ 112". $1,661.00 SUBTOTAL $360,435.92 CONTINGENCY @ 5% $18,021.80 PROBABLE COST OF CONSTRUCTION. SCHEDULE A $378,457.72 PAGE 1 F:I WPWINII074.j 70lEslimale wpd ... FREEMAN PARK MUL n-PURPOSE BUILDING CITY OF SHOREWOOD CITY PROJECT NO. 99-22 WSB PROJECT NO. 1074.37 SECTION DESCRIPTION UNIT UNIT COST QTY TOTAL COST SCHEDULE B -SITE RESTORAnON 2104.505 REMOVE BITUMINOUS PAVEMENT SQYD $3.00 210 $630.00 BUILDING DEMOLISH LUMP SUM $1,500.00 $1,500.00 2105.525 TOPSOIL BORROW (LV) CUYD $10.00 250 $2,500.00 2301.502 BITUMINOUS PAVEMENT SQYD $16.00 225 $3,600.00 2575.505 SODDING (SPECIAL) SQYD $4.00 1,400 $5,600.00 2575.555 TURF ESTABLISHMENT LUMP SUM $1,000.00 $1,000.00 TRANSPLANT TREE EACH $350.00 2 $700.00 2573.502 SILT FENCE L1N FT $2.50 480 $1,200.00 . TOTAL SCHEDULE B $16,730.00 TOTAL SCHEDULES A & B $395,187.72 . PAGE 2 F:\ WPWINII 074.J701Estimate. wpd .... CITY OF SHOREWOOD RESOLUTION NO. 00- A RESOLUTION APPROVING PLANS, SPECIFICATIONS AND ESTIMATES AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE FREEMAN PARK MULTIPURPOSE BUILDING CITY PROJECT 9922 WHEREAS, pursuant to Resolution 99-081 adopted by the City Council on September 13th, 1999, a Conditional Use Permit was granted for the Freeman Park Multipurpose Building; and WHEREAS, WSB and Associates, Inc. and Luken Architecture have prepared Plans, Specifications and Estimate dated April 7,2000 for said improvement; and WHEREAS, the City Council has determined that the Plans, Specifications and Estimate are found to be in order. . NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. Plans, Specifications and Estimates were prepared by WSB & Associates, Inc. and Luken Architecture for such improvement, pursuant to Council Resolution 99-081. Said plans, specifications and estimates are hereby approved and shall be filed with the City Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in Construction Bulletin an advertisement for bids, attached hereto as Exhibit A, upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 3 weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 10:30 a.m. on May 17, 2000 in the City Hall Council Chambers, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the Clerk for 5 percent of the amount of each bid. . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of April, 2000. WOODY LOVE, MAYOR A TrEST: ~RADLEY J NIELSEN, ACTING CITY ADMINISTRATOR ... ADVERTISEMENT FOR BIDS FREEMAN PARK MULTI-PURPOSE BUILDING AND APPURTENANT WORK SHOREWOOD, MINNESOTA CITY PROJECT NO. 99-22 NOTICE IS HEREBY GIVEN that sealed bids will be received by the City Council for the City of Shorewood, Minnesota, until 10:30 a.m. on May 17, 2000, at which time bids will be opened for construction of the following: 1 ,670 square foot multi-purpose park structure constructed of c'oncrete block with wood siding. Wood and glue laminated trusses, with two bathrooms, concession area with a 900 square foot open picnic area. The bids must be submitted on the Proposal Forms provided in accordance with the Contract Documents, Plans, and Specifications as prepared by WSB & Associates, Inc., 350 Westwood Lake Office, 8441 Wayzata Boulevard, Minneapolis, MN 55426, which are on file with the City Engineer of Shorewood and may be seen at the office of the Consulting Engineers or at the office of the City . Engineer. Copies of Proposal Forms and the Plans and Specifications for use by contractors submitting a bid may be obtained from the Consulting Engineers, WSB & Associates, Inc., 350 Westwood Lake Office, 8441 Wayzata Boulevard, Minneapolis, MN 55426, upon deposit of Forty Dollars ($40.00) (non- refundable) per set. No bids will be considered unless sealed and filed with the City Clerk of Shorewood and accompanied by a cash deposit, cashier's check, or certified check, or bid bond made payable to the City of Shorewood for five percent (5%) of the amount bid, to be forfeited as liquidated damages in the event that the bid be accepted and the bidder fail to enter promptly into a written contract and furnish the required bond. No bids may be withdrawn for a period of sixty (60) days from the date of opening of bids. The City of Shorewood reserves the right to reject any or all bids. . DATED: April 10,2000 BY ORDER OF THE CITY COUNCIL s/s City Clerk Shorewood, MN PUBLISHED IN THE: Sun Sailor: Construction Bulletin: April 19,2000 April 14,21,2000 CITY OF SHOREWOOD FREEMAN PARK MUL TI-PURPOSE BUILDING CITY PROJECT NO. 99.22 WSB PROJECT NO. 1074.37 Exhibit A INDEX MAP ~".- , 0 250 500 PLAN ~-.- , 0 50 100 PROFILE HORIZ. ~..- 0 50 100 VERT. "",-..- 0 10 20 PLAN SYMBOLS '~'. STATE LINE COUNTY LINE TOWNSH I P OR RANGE LI Nl SECTION LINE OUARTER LINE SIXTEENTH LI NE RIGHT-OF-WAY LINE SLOPE EASEMENT PRESENT RIGHT-OF-WAY CONTROL OF ACCES LINE PROPERTY LINES (EXCEPT LAND LINES) VACATEO PLATTED PROPERTY CORPORA TE OR CITY LI MITS TRUNK HIGHWAY CENTER LINE RETAINING WALL RAI LROAO RAILROAO RIGHT-OF-WAY RIVER OR CREEK ORY RUN DRAINAGE 01 TCH DRAIN TILE CUL VERT DROP INLET GUARD RAIL BARBED WI RE FENCE WOVEN WIRE FENCE CHAIN LINK FENCE RA I LROAO SNOW FENCE STONE WALL OR FENCE HEOGE RAILROAD CROSSING SIGN RAILROAD CROSSING BELL ELECTRIC WARNING SIGN CROSSING GATE MEANDER CORNER SPRINGS MARSH TIMBER } ORCHARD BRUSH NURSERY CATCH BASIN FIRE HYDRANT CA TTLE GUARD OVERPASS (HIGHWAY OVER) UNDERPASS (HIGHWAY UNDERl BR lOGE BUILDING (ONE STORY FRAMEl F - FRAME C - CONCRETE S - STONE T - TILE B - BRICK ST- STUCCO IRON ROO OR PIPE MONUMENT (STONE. CONCRETE. OR MET All WOODE N HUB GRAVEL PIT SAND PIT BORROW PIT ROCK OUARRY UTILITY SYMBOLS POWER POLE LINE TELEPHONE OR TELEGRAPH POLE LI NE JOINT TELEPHONE AND POWER ON POWER POL E ON TELEPHONE POLES ANCHOR STREET LIGHT PEDESTAL (TELEPHONE CABLE TERMINALl GAS MAIN WATER MAIN CONOU IT TELEPHONE CABLE IN CONDUIT ELECTRIC CABLE IN CONDUIT TELEPHONE MANHOLE ELECTR I C MANHOLE BUR I ED TELEPHONE CABLE BURIED ELECTRIC CABLE AERIAL TELEPHONE CABLE SEWER (SANITARY OR STORMl SEWER MANHOLE SCALES '"" t:.1074.37*eod.l074-ts.dgn ----YE_ FREEMAN.P ARK MULTI-PURPOSE BUILDING AND SITE GRADING FOR THE CITY OF SHOREWOOD CONSTRUCTION PLAN FOR MULTI-PURPOSE BUILDING AND SITE GRADING LOCATED ON FREEMAN PARK ..:.. ~. ..l ~~A~~~~;~I ~l~~ 1.>.>.>.ll.1.>.>.>.ll." ~ -y--y-v-y :- NAME ~. SIZE -->---------- ~. ~ (' >: .A \~..; (' ~(' ~ >(-('~'--< "f 0 ~ ~ ~ TI17 R23W 30 9 NOBLE 31 32 (f) w<( 0 C IR. ",.:j --.l 0:: ~~~ VALLEY WO 00 RD. .::;.'" s: NELSINE .J....v SlJNNY W o ;: JrlLDROSE s: \\)GE ~ I(-'*- \) ~====, -x~x- Lx~x- -fh.x~)(_ VALE DR. LA.LA. <( ><:: - <( s: W > <( t.:l Z ....... o 0 o 0:: o <( s: :r: t5 HAR DING 8 AV s: RD. 'JEW ~ o 0:: N Z W 0:: o --.l ~ ~ f- Z '--< o CL SHOREWOOD 1990 POP 0 5,913 If EB Ei - . 0- ---€l '.'" e . CB ~ 0 - f-;g-f- *'" tJl/;= RD. f- Z <( 0:: t.:l S LOCATJON .~ ::-- i f-, t~. J;f G"~' , o . <,I(-c lJ... <('V <( W --.l MANN LA. \ <( ::.<: ~) w 0:: -'-L=,= a 0:: REUT MAN 0 -1 -1 LANE .-< Vl :c z <( ~ <( W Vl >- 0:: 0:: W CD s: <( 0:: ci f- 0:: Vl :r MAPLE ii AVE. ::I :r u 11-S-F l~ 75 RD. o MONU. . @ @ @ @ BEVERLY DR. +--+ W > <( o o o s: t.:l Cf: lLJ g ~ .~ SHORE ~l.\. ~ @I @I ~ o I8IPEO. -G- ~T= ~P= OJ IT] -T-BUR- -P-BUR- -- T-AE --- ->-> ->~> ) EXCAVATION NOTICE SYSTEM A CALL TO GOPHER STATE ONE 1454-00Q~) IS REQUIRED A MINIMUM OF 48 HOURS PRIQR TO PERFORMING ANY EXCAVATION. CITY PROJECT 99-22 GOVERNING SPECIFICATIONS THE 1995 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION "STANDARD SPECIFICATIONS FOR CONSTRUCTION." SHEET NO. INDEX DESCRIPTION T ITL E SHEET C.1 CIVIL REMOVAL PLAN C.2 GRADING AND SITE PLAN A.1 FLOOR PLAN. GENERAL NOTES AND SCHEDULES A.2 ELEVATIONS A.3 CONCRETE FLOOR SLOPES. ELEVATIONS AND DETAILS A.4 DETAILS A.5 DETAILS S.1 STRUCTURAL NOTES AND TYPICAL DETAILS S.2 FOUNDATION PLAN AND DETAILS S.3 ROOF FRAMING PLAN AND DETAILS E.O ELECTRICAL TITLE SHEET E.1 ELECTRICAL FLDDR PLAN E.2 ELECTRICAL SCHEDULES M.O MECHANICAL TITLE SHEET M.1 MECHANICAL PLUMBING PLAN M.2 MECHANICAL HVAC PLAN M.3 MECHANICAL SCHEDULES THIS PLAN SET CONTAINS 18 SHEETS ALL APPLICABLE FEDERAL. STATE. AND LOCAL LAWS AND ORDINANCES WILL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT. ... WSB 350 Westwood Lake Office 8441 Wayzata Boulevard Minneapolis, MN 55426 612-541-4800 & AssocilJtes, Inc. FAX 541-1700 INFRASTRUCTURE - ENGINEERS - PLANNERS I HEREBY CERTIFY THAT THIS PLAN WAS PREPAREO BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. ENGR. DONALD W. STERNA. PE DATE REG. NO. 19103 SHOREWOOD CITY ENGINEER DATE A.GENDA ITEM 8C Prepared for: ~ City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 (612) 474-3236 TITLE SHEET 1 OF --1.8..-_ SHEETS SHEET NO. ~~ -I <( a: I- Vl ::l 0 Z :::E ::l I- ID W > 0 :::E 0 W Z a: W (;) ~ W -I -- -- -- -- -- -- -- . lUG 1.\1 .wo:l GCI~lM to<" tON '0" VLOS~DN'aOOM~OHS SNOISNUD lll'IlLO. ~NIa1ffi8 :tISOdlIfld-ll1IlW XlIV d NVW:!IIDI.!I ~ NW 'lgCld8euulW pntAlIInog 1Il8Z<8M ~m 8OIlIO 8lI1r1 JlOClMII8M 09t SSM T 1].1." SlBNNV1d . SVlIlINIflN3 . lIlln.L:>mlJ.SVlI~NI OOL~-I\Oi XV~ """/ 'NItJpony t' _110111:18 !t'HO~ SMO 10f\l ,l)]rG"" lA' 01n3H:) BY r~ lA' "'ISla lUll'''' '3'd .'fN~31S '. 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SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236 FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator . Larry Brown, Director of Public Works t April 7, 2000 FROM: . DATE: RE: A Motion to Adopt a Resolution Approving Plans and Specifications and Authorizes Advertisement of Bids for the Year 2000 Bituminous Seal Coat Project. As customary this time of year, the City Excelsior, Shorewood and Tonka Bay join forces to conduct a joint seal coating effort for various roadways within the cities. Seal coating of roadways includes the application of bituminous oil on the road surface, foHowed by an application of crushed granite. While this project is never a favorite amongst the neighborhoods, it is a "necessary evil" to promote the life of the asphalt pavement structure. . Joint bidding allows each municipality to take advantage of the economy of scale for the project. Quantities are bid and tabulated for each municipality. For brevity specifications were not included in the packet. Certainly, they are available to any Councilmemeber who desires to review them. This year the number of streets to be seal coated has been reduced, due to the increase in oil pricing. The City of Shore wood commits to performing $55,000 per year in seal coat projects. This year, the foHowing streets are scheduled for this project: n '-J PRINTED ON RECYCLED PAPER ~D Mayor and City Council Approve PS&E Authorize Ad for Bids April 7, 2000 Page 2 of2 STREET FROM TO Howards Point Rd Smithtown Rd Edgewood Road Brentridge Drive Howards Point Rd Howards Point Rd Pine Bend Howards Point Rd Howards Point Rd Edgewood Road Howards Point Rd Grant Lorenz Rd Grant Lorenz Rd Smithtown Rd Birch Bluff Rd Birch Bluff Drive Grant Lorenz Rd City Limit Eureka Road South Smithtown Rd State Hwy 7 . If approved, bids are to be opened on 11 :00 am May 17,2000 at the Shorewood City HaH. A resolution is attached for your consideration. . <1& . . <<: ~ UJ ~ z z ~ lL o ~ o ,'~". '0<::> '0 ~<::>,'-'" ,:j,% ..[?, a ...., ~ r:J " !< Cj ~'...l.0 a,'f-.. 'a " " , " I . 11.. tLJ....Il ''', .... '.. ...., ............... CITY OF ORONO ~ I I LEGEND - I STREET T6 BE I SEAL COATED LAKE MINNETONKA 1. SHADY ISlAND PT 2. SHADY ISLAND TR 3. SHADY ISlAND (IR 4. MAPLE LA CITY OF SHOREWOOD PHELPS BAY LAKE MINNETONKA 8 ~ lr o 1li lL o ~ u LAKE MINNETONKA SMl1HTOVI.N BAY BE\lERLYOR l'l ~ i oJ. \d CITY OF SHQREWOOD CITY OF CHANHASSEN 62I'D Sf W CITY OF SHOREWOOD RESOLUTION NO. 00- A RESOLUTION APPROVING SPECIFICATIONS AND ESTIMATE AND AUTHORIZING ADVERTISEMENTS FOR BIDS FOR 2000 SEAL COAT PROJECT WHEREAS, the City of Shore wood designates $55,000 for seal coating each year; and WHEREAS, the Director of Public Works has identified streets within the City that need bituminous seal coating; and WHEREAS, the Director of Public Works has prepared Specifications and Estimate dated April 10th, 2000 for a joint project within the Cities of Excelsior, Shorewood, and Tonka Bay for the Bituminous Seal Coating of Streets. . NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. The Specifications and Estimate was prepared by the Director of Public Works for such improvement. Said Specifications and Estimate are hereby approved and shall be filed with the City Clerk. 2. . The City Clerk shall prepare and cause to be inserted in the official paper and in Construction Bulletin an advertisement for bids, attached hereto as Exhibit A, upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 2 weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 11 :00 a.m. on May 17, 2000 in . the City Hall Council Chambers, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the Clerk for 5 percent of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of April, 2000. WOODY LOVE, MAYOR ATTEST: BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR ~.... ADVERTISEMENT FOR BIDS BittirilinousS-eal Coating of StreetS For the Cities of Excelsior, Shorewood, Tonka Bay, Minnesota NOTICE IS HEREBY GIVEN that sealed proposals will be received at the City Clerk's Office in the City of Shorewood, Hennepin County, Minnesota at the Shorewood City Hall, 5755 Country Club Road, Shorewood, Minnesota 55331, until 11 :00 a.m. on the 17 day of May, 2000 and will be publicly opened at said time and place by two or more designated officers or agents of the City of Shorewood. Said proposal to be for the furnishing of all labor and materials for the construction complete in place of the following approximate quantities: 49,496 Gallons Furnish and Apply Bituminous Seal Coat Material 1,876 Tons Furnish and Place Cover Aggregate 450 Tons Install Owner Furnished Cover Aggregate . Proposals arriving after the designated time will be returned unopened. The bids must be submitted on the proposal form provided in accordance with the contract documents, plans and specifications as prepared by the City of Shorewood, 5755 Country Club Road, Shorewood, Minnesota 55331, which are on file with the City Clerk of the City of Shorewood. Copies of Proposal Form Specifications for use by contractors submitting a bid may be obtained from City Hall, City of Shorewood, 5755 Country Club Road, Shorewood, Minnesota 55331, upon a deposit (non-refundable) ofTen Dollars and No Cents ($10.00) per set. . No bids will be considered unless sealed and endorsed upon the outside wrapper , "BID FOR BITUMINOUS SEALCOATING" and filed with the City Clerk of the City. of Shorewood and accompanied by a cashier's check, bid bond or certified check, payable to the City of Shorewood for five percent (5.0%) of the amount bid to be forfeited as liquidated damages in the event the bid is accepted and the bidder should fail to enter promptly into a written contract and furnish the required bonds. The Cities of Excelsior, Shorewood and Tonka Bay reserve the right to reject any and all bids. No bids may be withdrawn for a period of thirty (30) days from the date of opening the bids. Date: April 10, 2000 BY: ORDER OF THE CITY COUNCIL ISI Bradley 1. Nielsen Acting City Administrator PUBLISHED IN: The "Construction Bulletin" The "Sun -Sailor" April 21, 2000 April 19,2000 Sealcoat Project 2000 Exhibit A Check Approval List for 4/10/00 Council Meeting Check # Vender Name Description Check Date Invoice # Amount 27681 PERA EMPLOYEE WITHHOLDING 3/29/00 $1,559.93 -27681-- - -PERA - CrT'( SHARE .. m - .. .. . 3/29fOcr.. Sf;rOf.13 TOTAL FOR PERA $3,261.06 27682 ICMA RETIREMENT TR DEFERRED COMP 3/29/00 $1,152.69 TOTAL FOR ICMA RETIREMENT TRUST-457 $1,/52.69 27683 CITY COUNTY CREDIT PAYROLL DEDUCTIONS 3/29/00 $576.00 TOTAL FOR CITY COUNTY CREDIT UNION $576.00 27684 MEDICA APRIL HEALTH INS 3/29/00 10009210220 $3,068.53 27684 MEDICA APRIL HEALTH INS 3/29/00 10009210220 $300.70 27684 MEDICA APRIL HEALTH INS 3/29/00 10009210220 $300.71 27684 MEDICA APRIL HEALTH INS 3/29/00 10009210220 $300.71 27684 MEDICA APRIL HEALTH INS 3/29/00 10009212259 $1,775.91 27684 MEDICA APR HEALTH INS 3/29/00 10009212545 $1,493.87 TOTAL FOR MEDICA $7,240.43 27685 FORTIS BENEFITS INS SHORT TERM DISABILITY - APR 200 3/29/00 $6.00 27685 FORTIS BENEFITS INS SHORT TERM DISABILITY - APR 200 3/29/00 $6.00 . 27685 FORTIS BENEFITS INS SHORT TERM DISABILITY - APR 200 3/29/00 $10.50 27685 FORTIS BENEFITS INS SHORT TERM DISABILITY - APR 200 3/29/00 $63.00 TOTA.L FOR FORTIS BENEFITS INS CO $85.50 27686 ANCHOR PAPER COMP PAPER 3/29/00 122201701 $87.28 TOTAL FOR ANCHOR PAPER COMPANY $87.28 27687 B & J AUTOMOTIVE BALANCE TIRES - PW 3/29/00 000349 $29.06 TOTAL FOR B & J AUTOMOTIVE $29.06 27688 COLLINS ELECTRICAL FIX SIGNAL HWYS 7&41 3/29/00 JR22765 $65.00 TOTAL FOR COLLINS ELECTRICAL SYSTEM $65.00 27689 ELLISON RECYCLING E RECYCLING CONTAINERS 3/29/00 020100 $745.50 TOTAL FOR ELLISON RECYCLING EQUIP. $745.50 27690 EXCELSIOR ROTARY C CHRISTMAS PARTY FOR ROTARY 3/29/00 1134 $70.00 TOTAL FOR EXCELSIOR ROTARY CLUB $70.00 27691 FIRSTAR ACCT FEES #04000014880450 3/29/00 490435 $218.38 27691 FIRSTAR ACCT FEES #04000014150650 3/29,100 490577 $168.38 . TOTAL FOR F1RSTAR $386.76 27692 FRIENDS SO. SHORE S 03/21/00 FIRE COMMITTEE MTG 3/29/00 $50.00 TOTAL FOR FRIENDS SO. SHORE SR CTR $50.00 27693 GOPHER STATE ONE-C FEB SVC 3/29/00 20650 $6.12 27693 GOPHER STATE ONE-C FEB SVC 3/29/00 20650 $6.13 TOTAL FOR GOPHER STATE ONE-CALL, IN $/2.25 27694 HENNEPIN COUNTY TR TAXPAYER LISTING 3/29/00 $65.00 TOTAL FOR HENNEPIN COUNTY TREASURER $65.00 27695 HURM, JAMES CONTRACT EXPENSES 3/29/00 $711.50 TOTAL FOR HURM, JAMES $711.50 27696 LEAGUE OF MN CITIES MAR 2000 DENTAL - NON UNION 3/29/00 $35.99 27696 LEAGUE OF MN CITIES MAR 2000 DENTAL - NON UNION 3/29/00 $67.00 27696 LEAGUE OF MN CITIES MAR 2000 DENTAL - NON UNION 3/29/00 $429.03 27696 LEAGUE OF MN CITIES MAR 2000 DENTAL - NON UNION 3/29/00 $35.99 TOTAL FOR LEAGUE OF MN CITIES $568.01 27697 LIGHTNING LEGAL CO COURIER PKG TO WSB 3/29/00 19789 $18.70 TOTAL FOR LIGHTNING LEGAL COURIER $18.70 Thursday, April 06, 2000 Check # Vender Name Description Check Date Invoice # Amount 27698 MN CHILD SUPPORT P CHILD SUPPORT - C SCHMID 3/29/00 $173.51 TOTAL FOR MN CHILD SUPPORTPi"ITCTR S173.51 27699 DEPT OF PUBLIC SAFE TB LIQUOR NON-COMPLIANCE FIN 3/29/00 $500.00 TOTAL FOR DEPTOF PlTBLlCSAFETY S500.00 27700 PAZANDAK, JOSEPH MILEAGE 3/29/00 $89.34 27700 PAZANDAK, JOSEPH SUPPLIES 3/29/00 $10.39 TOTAL FOR PAZANDAK. JOSEPH S99.73 27701 RANDALL, DANIEL see 125 reimbursement 3/29/00 $360.00 TOTAL FOR RANDALL, DANIEL S360.00 27702 US POSTMASTER POST AGE FOR APRIL NEWSLETTE 3/29/00 $652.77 TOTAL FOR US POSTMASTER S652.77 27704 ZIEGLER, INC. ADJUST CR ON INV 62225 3/29/00 PCOO029149 $67.87 TOTAL FOR ZIEGLER,INC. S67.87 27705 QUALITY WINE & SPIRI LIQUOR CREDIT 3/29/00 803833-00 ($148.34) 27705 QUALITY WINE & SPIRI LIQUOR 3/29/00 817934-00 $83.95 27705 QUALITY WINE & SPIRI LIQUOR 3/29/00 817935-00 $83.95 27705 QUALITY WINE & SPIRI LIQUOR 3/29/00 817936-00 $83.95 27705 QUALITY WINE & SPIRI WINE/LIQUOR 3/29/00 817967-00 $392.08 27705 QUALITY WINE & SPIRI WINE/LIQUOR 3/29/00 817967-00 $696.53 . 27705 QUALITY WINE & SPIRI WINE/LIQUOR 3/29/00 818049-00 $835.81 27705 QUALITY WINE & SPIRI WINE/LIQUOR 3/29/00 818049-00 $871.14 27705 QUALITY WINE & SPIRI WINE/LIQUOR 3/29/00 818061-00 $1,179.21 27705 QUALITY WINE & SPIRI WINE/LIQUOR 3/29/00 818061-00 $1,336.69 TOTAL FOR QUALITY WINE & SPIRITS CO S5,414.97 27706 WASTE MANAGEMENT-REFUSE SVC - STORE 2 3/29/00 0500-000699 $77.81 27706 WASTE MANAGEMENT- REFUSE SVC - PUBLIC WORKS 3/29/00 0500-000699 $88.16 27706 WASTE MANAGEMENT- REFUSE SVC - TONKA BAY LIQUOR 3/29/00 0500-000701 $36.81 TOTAL FOR WASTE MANAGEMENT-SAVAGE S202.78 27707 LARKIN, HOFFMAN, DA GENERAL MATTERS 3/29/00 350622 $1,750.00 27707 LARKIN, HOFFMAN, DA USF&G V GEH CONST & G HENDRI 3/29/00 350623 $337.50 27707 LARKIN, HOFFMAN, DA RON JOHNSON POST JUDGEMENT 3/29/00 350624 $25.00 27707 LARKIN, HOFFMAN, DA CITY & GIDEONS V ELLERS OUTDO 3/29/00 350625 $352.00 27707 LARKIN, HOFFMAN, DA CONVERSION TO WARD SYSTEM 3/29/00 350626 $1,525.50 27707 LARKIN, HOFFMAN, DA S GYSLAND HAZ BLDG 4812-14 FER 3/29/00 350627 $125.00 27707 LARKIN, HOFFMAN, DA RON JOHNSON-REMOVAL FROM 3/29/00 350628 $1,260.20 . 27707 LARKIN, HOFFMAN, DA SMITHTOWN RD RIGHT OF WAY 3/29/00 350629 $475.00 27707 LARKIN, HOFFMAN, DA EXCELSIOR FIRE DEPT JOINT POW 3/29/00 350630 $437.50 TOTAL FOR LARKIN, HOFFMAN, DALY... S6,287. 70 27708 AFSCME COUNCIL 14 APRIL DENTAL - UNION 4/5/00 $295.44 TOTAL FOR A FSCME COUNCIL 14 S295.44 27709 BEARCOM TWO-WAY RADIO - PW 4/5/00 1490003 $318.44 TOTAL FOR BEARCOM S318.44 27710 C.H CARPENTER LUMB PLYWOOD TO BRD UP HOUSE ON 4/5/00 0331 STMT $89.10 TOTAL FOR C.H CARPENTER LUMBER S89.10 27711 D & G SIGN & LABEL DIE CUT LETTERS/SYMBOLS 4/5/00 N260725-01 $44.50 TOTAL FOR D & G SIGN & LABEL S44.50 27712 FIRSTAR ADMIN FEES-ACCT 04000014906750 4/5/00 490945 $218.38 TOTAL FOR FIRST AR S218.38 27713 HOPKINS PARTS COM SUPPLIES/PARTS - PW 4/5/00 0331STMT $116.16 TOTAL FOR HOPKINS PARTS COMPANY S116.16 27714 PRUDENTIAL INS CO 0 L1FE/AD&D - APRIL 4/5/00 $2.60 Thursday. April 06, 2000 Page 2 of8 Check # Vender Name 27714 PRUDENTIAL INS CO 0 L1FE/AD&D - APRIL 4/5/00 27714 PRUDENTIAL INS CO 0 L1FE/AD&D - APRIL 4/5/00 2ntA___ERUDEImAUNS COO LIEEJAD&D- APRIL 4!5!OQ 27714 PRUDENTIAL INS CO 0 L1FE/AD&D - APRIL 4/5/00 TOTAL FOR PRUDENTIAL INS CO OF AMERICA LONG LAKE POWER E OIL 4/5/00 010233 TOTAL FOR LONG LAKE POWER EQUIPMENT LUGOWSKI, JOSEPH SEC 125 REIMBURSEMENT 4/5/00 TOTAL FOR LUGOWSKI, JOSEPH METRO SALES, INC. INK FOR PRINTER TOTAL FOR METRO SALES, INC OFFICE SUPPLIES SUPPLIES TOTAL FOR OFFICE DEPOT APRIL 2000 PREMIUM TOTAL FOR MN NCPERS MN SUN PUBLICATION CUP REQUEST BASIM SABRI MN SUN PUBLICATION VARIANCE REQ - S. TONKA TOTAL FOR MN SUN PUBLICATIONS PEPSI COLA COMPANY POP TOTAL FOR PEPSI COLA COMPANY POTTS, KENNETH N. FEB LEGAL SVCS TOTAL FOR POTTS, KENNETH N. EDGEWOOD LIFT STATION MALFU EDGEWOOD LIFT STATION MALFU EDGEWOOD LIFT STATION MALFU TOTAL FOR ROTO-ROOTER SENIOR COMMUNITY S MARCH CLEANING SVC 4/5/00 SENIOR COMMUNITY S MARCH CLEANING SVC 4/5/00 TOTAL FOR SENIOR COMMUNITY SERVICES SHOREWOOD TRUE V SUPPLIES FOR LIQUOR STORES 4/5/00 0331STMT SHOREWOOD TRUE V SUPPLIES FOR LIQUOR STORES 4/5/00 0331STMT SHOREWOOD TRUE V SUPPLIES FOR LIQUOR STORES 4/5/00 0331STMT SHOREWOOD TRUE V SUPPLIES FOR LIQUOR STORES 4/5/00 0331STMT SHOREWOOD TRUE V SUPPLIES FOR LIQUOR STORES 4/5/00 0331STMT SHOREWOOD TRUE V SUPPLIES FOR LIQUOR STORES 4/5/00 0331STMT TOTAL FOR SHORE WOOD TRUE VALUE SHULMAN,WALCOTT,& R JOHNSON SETTLEMENT 415100 TOTAL FOR SHULMAN,WALCOTT,& RON JOHNSON SULLIVAN UTILITY SER PUMP OUT BLDG SEWER TRAP-MN 4/5/00 8650 TOTAL FOR SULLIVAN UTILITY SERVICES SUN PATRIOT NEWSP LEGAL - ASSMT NOTICE 4/5/00 808 TOTAL FOR SUN PA TRIOT NEWSPAPERS INC TIMBERWALL LANDSC SILVERWOOD RETAINING WAll 4/5100 0100426 TOTAL FOR TlMBERWALL LANDSCAPING INC TONKA BAY-CITY OF APR RENT - TB LIQUOR 4/5100 TOTAL FOR TONKA BAY-CITYOF TONKA PRINTING CO. LETTERHEAD TOTAL FOR TONKA PRINTING CO. UNIVERSITY OF MINNE SHADE TREE SHORT COURSE - J L 27715 27716 27717 27718 27718 27719 . 27720 27720 27721 27722 27723 27723 27723 27724 27724 . 27725 27725 27725 27725 27725 27725 27726 27727 27728 27729 27730 27731 27732 Description OFFICE DEPOT OFFICE DEPOT MN NCPERS ROTO-ROOTER ROTO-ROOTER ROTO-ROOTER Thursday, April 2000 Check Date /1lvoice # 4/5/00 60189A 4/5/00 093043389/0 415/00 093043389/0 415/00 4/5/00 307148 4/5/00 307151 4/5/00 37645397 415100 FEB SVCS 4/5100 10120493 4/5/00 10120824 4/5/00 10120920 4/5/00 8935 4/5/00 A0004958 Amount $76.90 $33.50 $4.QQ... $2.60 $118.20 $23.52 $23.52 $204.00 $204.00 $21.30 $21.30 $279.15 $4.69 $283.84 $24.00 $24.00 $42.90 $103.68 $146.58 $24.70 $24.70 $1,608.33 $1,608.33 $35.00 $174.95 $202.95 $412.90 $170.62 $253.57 $424.19 $3.99 $6.04 $6.04 $6.04 $6.58 $8.51 $37.20 $67,335.95 $67,335.95 $141.77 $141.77 $24.35 $24.35 $47.27 $47.27 $1,175.00 $1,175.00 $240.69 $240.69 $100.00 Check # Vender Name Description Check Date Invoice # Amount TOTAL FOR UNIVERSITY OF MINNESOTA $100.00 27733 US POSTMASTER 1ST QTR 2000 UTILITY BILLING 4/5/00 $165.65 27733 US POSTMASTER 1ST QTR 2000 UTILITY BILLING 4/5/00 $331.29 TOTAL FOR US POSTMASTER $496.94 27734 US WEST DEX ADS 4/5/00 00644074300 $120.70 TOTAL FOR US WEST DEX $120.70 27735 VICTORIA REPAIR AND METAL TO REPR SNOWBLOWER 4/5/00 1771 $8.22 TOTAL FOR VICTORIA REPAIR AND MFG $8.22 27736 ELKE, CATHERINE SEe 125 REIMBURSEMENT -1ST Q 4/5/00 $33.00 27736 ELKE, CATHERINE MILEAGE FOR MAR 4/5/00 MAR2000 $14.95 TOTAL FOR ELKE, CATHERINE $47.95 27737 QUALITY WINE & SPIRI WINE/LIQUOR CREDIT 4/5/00 807134-00 ($13.96) 27737 QUALITY WINE & SPIRI WINE/LIQUOR CREDIT 4/5/00 807134-00 ($11.31) 27737 QUALITY WINE & SPIRI WINE CREDIT 4/5/00 811612-00 ($39.95) 27737 QUALITY WINE & SPIRI WINE/LIQUOR CREDIT 4/5/00 818533-00 ($19.88) 27737 QUALITY WINE & SPIRI WINE/LIQUOR CREDIT 4/5/00 818533-00 ($13.69) 27737 QUALITY WINE & SPIRI WINE 4/5/00 820231-00 $513.81 27737 QUALITY WINE & SPIRI LIQUOR 4/5/00 820328-00 $1,672.52 27737 QUALITY WINE & SPIRI LIQUOR 4/5/00 820329-00 $231.90 . 27737 QUALITY WINE & SPIRI WINE/LIQUOR 4/5/00 820375-00 $1,313.16 27737 QUALITY WINE & SPIRI WINE/LIQUOR 4/5/00 820375-00 $2,835.75 TOTAL FOR QUALITY WINE & SPIRITS CO $6,468.35 27738 TOWLE REAL ESTATE ADDL MAR RENT 4/5/00 $665.00 27738 TOWLE REAL ESTATE APRIL RENT 4/5/00 $6,480.44 27738 TOWLE REAL ESTATE ADDL FEB RENT 4/5/00 $665.00 27738 TOWLE REAL ESTATE ADDL JAN RENT 4/5/00 $665.00 TOTAL FOR TOWLE REAL ESTATE COMPANY $8,475.44 27739 WATERFORD CENTER APRIL RENT 4/5/00 $7,345.51 TOTAL FOR WATERFORD CENTER LLP $7,345.51 27740 ABM EQUIPMENT & SU PARTS FOR SWEEPER 4/11/00 054606-00 $79.23 TOTAL FOR ABM EQUIPMENT & SUPPLY $79.23 27741 ALLIANCE ENERGY SY TANDEM AXLE GENERATOR TRLR 4/11/00 10553 $38,735.86 TOTAL FOR ALLIANCE ENERGY SYSTEMS INC $38,735.86 27742 EARL F. ANDERSEN,IN STREET SIGNS 4/11/00 23152 $166.48 . TOTAL FOR EARL F. ANDERSEN, INe. $166.48 27743 BIFFS, INC. RENT/SVC FOR PARKS FOR MARC 4/11/00 W88668-673 $523.56 TOTAL FOR BIFFS,INe. $523.56 27744 BRAUN PUMP & CONT REPRlSVC LIFT STATION 20 4/11/00 003061 $144.00 TOTAL FOR BRAUN PUMP & CONTROLS $144.00 27745 CHESLEY TRUCK SALE 2000 FREIGHTLlNER FL70 TRUCK 4/11/00 1 FV6JJBB9Y $54,500.00 TOTAL FOR CHESLEY TRUCK SALES $54,500.00 27746 COLLINS ELECTRICAL REPL LAMP XMAS LK RD/HWY 7 4111/00 MR22987 $82.50 TOTAL FOR COLLINS ELECTRICAL SYSTEM $82.50 27747 MN DEPT OF REVENUE 1999 HAZARDOUS WASTE BASE TA 4/11/00 $50.00 TOTAL FOR MN DEPTOFREVENUE $50.00 27748 OJ'S MUNICIPAL SUPP TRAFFIC VESTSITROUBLE LIGHT 4/11/00 2831 $47.87 27748 OJ'S MUNICIPAL SUPP TRAFFIC VESTSITROUBLE LIGHT 4/11100 2831 $212.00 TOTAL FOR DJ'S MUNICIPAL SUPPLY INC $259.87 27749 EVERGREEN LAND SE RIGHT OF WAY AGENT TH 7/41 4/11/00 00-234 $200.00 27749 EVERGREEN LAND SE PROJ MGRlMILEAGE - TH 7/41 4/11/00 00-257 $364.95 Thursday, April 06, 1000 Page 4 018 Check # Vender Name Descriptio" Check Date Invoice # Amount TOTAL FOR EVERGREEN LANDSERJJCE CO $564.95 27750 E-Z RECYCLING INC. CURBSIDE RECYCLING - MARCH 20 4/11/00 527 $4,920.00 ------------ ------ TOTAL FOR E-Z RECYCLING INC. $4,920.00 27751 JIM HATCH SALES CO. TRAFFIC CONES/GUTTER BROOMS 4/11/00 1173 $723.13 27751 JIM HATCH SALES CO. TRAFFIC CONES/GUTTER BROOMS 4/11/00 1173 $145.91 TOTAL FOR JIM HATCH SALES CO. $869.04 27752 HENNEPIN COUNTY TR ROOM/BOARD FEB 2000 4/11/00 002648 $2,614.00 TOTAL FOR HENNEPIN COUNTY TREASURER $2,614.00 27753 KAR PRODUCTS BRAKE CLEANER -PW 4/11/00 839805 $75.04 TOTAL FOR KAR PRODUCTS $75.04 27754 MTI DISTRIBUTING CO DECALS 4/11/00 0331 STMT $17.80 TOTAL FOR MTI DISTRIBUTING COMPANY $17.80 27755 MINNEGASCO GAS UTILITIES 4/11/00 $131.80 27755 MINNEGASCO GAS UTILITIES 4/11/00 $306.88 27755 MINNEGASCO GAS UTILITIES 4/11/00 $176.73 27755 MINNEGASCO GAS UTILITIES 4/11/00 $114.69 27755 MINNEGASCO GAS UTILITIES 4/11/00 $107.45 . 27755 MINNEGASCO GAS UTILITIES 4/11/00 $71.28 27755 MINNEGASCO GAS UTILITIES 4/11/00 $44.22 27755 MINNEGASCO GAS UTILITIES 4/11/00 $39.36 27755 MINNEGASCO GAS UTILITIES 4/11/00 $182.68 TOTAL FOR MINNEGASCO $1,175.09 27756 NORTHERN STATES P 4/11/00 $299.75 27756 NORTHERN STATES P 4/11/00 $639.67 27756 NORTHERN STATES P UTILITIES 4/11/00 $396.51 27756 NORTHERN STATES P UTILITIES 4/11/00 $21.98 27756 NORTHERN STATES P TRAFFIC SIGNALS 4/11/00 $138.05 27756 NORTHERN STATES P MANOR PK SKATING RINK 4/11/00 $74.43 27756 NORTHERN STATES P LIFT STATIONS 4/11/00 $57.00 27756 NORTHERN STATES P 4/11/00 $307.87 27756 NORTHERN STATES P 4/11/00 $72.90 27756 NORTHERN STATES P 4/11/00 $34.19 27756 NORTHERN STATES P 4/11/00 $14.15 . 27756 NORTHERN STATES P 4/11/00 $10.97 27756 NORTHERN STATES P 4/11/00 $328.24 TOTAL FOR NORTHERN STATES POWER $2,395.71 27757 ORONO, CITY OF ANIMAL CONTROL - MAR 2000 4/11/00 1036-00 $1,427.75 TOTAL FOR ORONO, CITY OF $1,427. 75 27758 STAR TRIBUNE FIN DIRECTOR ADS 4/11/00 0331STMT $1,566.00 TOTAL FOR STAR TRIBUNE $1,566.00 27759 SUN PATRIOT NEWSP CUP - BASIM SABRI 4/11/00 798 $26.22 27759 SUN PATRIOT NEWSP CUP - SOUTH TONKA BASEBALL FR 4/11/00 799 $74.90 TOTAL FOR SUN PATRIOT NEWSPAPERS INC $101.12 27760 SPEEDWAY SUPERAM MAR 2000 GAS - PW 4/11/00 MARSTMT $939.73 TOTAL FOR SPEEDWAYSUPERAMERICA $939.73 27761 TWIN CITY GARAGE D DOOR RECEIVER - PW BLDG 4/11/00 065210263 $53.93 27761 TWIN CITY GARAGE 0 DOOR OPENERSITRANSMITTERS 4/11/00 6602-PO $227.48 TOTAL FOR TWIN CITY GARAGE DOOR CO. $281.41 27762 US WEST PHONE 4/11/00 $85.41 27762 US WEST PHONE 4/11/00 $45.66 27762 US WEST PHONE 4/11/00 $45.66 April 06, 2000 Page 50f8 Check # Vemler Name Descriptioll Check Date [Ilvoice # A11l0llllt TOTAL FOR US WEST $176.73 27763 WSB AND ASSOCIATE DRAINAGE PROB SR CTR 4/11/00 01074-250-0 $165.00 27763 WSB AND ASSOCIATE FREEMAN PK SHELTER/UTILITY EX 4/11/00 01074-370-0 $9,354.25 27763 WSB AND ASSOCIATE NSP WATER SVC CROSSING CSAH 4/11/00 01074-450-0 $102.00 27763 WSB AND ASSOCIATE WOODHAVEN WELL REHAB 4/11/00 01074-490-0 $195.50 27763 WSB AND ASSOCIATE SMITHTOWN RD RIW ISSUES 4/11/00 01074-520-0 $797.00 27763 WSB AND ASSOCIATE TH7 ACCESS CLOSURE CONSTR S 4/11/00 01121-010-0 $694.00 27763 WSB AND ASSOCIATE TH 7/41 LAYOUT REVISIONS 4/11/00 01122-100-0 $4,200.25 27763 WSB AND ASSOCIATE NOBLE RD IMPR 4/11/00 01151-000-0 $144.00 27763 WSB AND ASSOCIATE SHADY ISL LIFT STATION RECONS 4/11/00 01162-000-0 $1,029.50 27763 WSB AND ASSOCIATE 2000 WATER/UTILITY IMPR- SR CTR 4/11/00 01169-100-0 $544.40 27763 WSB AND ASSOCIATE 2000 WATER/UTILITY IMPR- SR CTR 4/11/00 01169-100-0 $4,890.60 27763 WSB AND ASSOCIATE 1999 SHOREWOOD TRL IMPR DESI 4/11/00 01190-000-0 $4,579.50 TOTAL FOR WSB AND ASSOCIATES $26,696.00 27764 BELLBOY CORPORA TI LIQUOR 4/11/00 18518000 $233.15 27764 BELLBOY CORPORATI LIQUOR 4/11/00 18518100 $571.10 27764 BELLBOY CORPORATI LIQUOR 4/11/00 18518200 $601.05 27764 BELLBOY CORPORATI LIQUOR 4/11/00 18567300 $613.67 27764 BELLBOY CORPORA TI LIQUOR 4/11/00 18567400 $292.70 . TOTAL FOR BELLBOYCORPORATION $2,311.67 27765 BELLBOY BAR SUPPLY MISC/NON RESELL 4/11/00 31541900 $15.67 27765 BELLBOY BAR SUPPLY MISC/NON RESELL 4/11/00 31541900 $33.39 27765 BELLBOY BAR SUPPLY BAGS FOR LIQUOR STORES 4/11/00 31542300 $67.54 27765 BELLBOY BAR SUPPLY MISC/NON RESELL 4/11/00 31583700 $52.26 27765 BELLBOY BAR SUPPLY MISC/NON RESELL 4/11/00 31583700 $67.12 27765 BELLBOY BAR SUPPLY MISC/NON RESELL 4/11/00 31583800 $47.12 27765 BELLBOY BAR SUPPLY MISC/NON RESELL 4/11/00 31583800 $22.49 TOTAL FOR BELLBOY BAR SUPPLY $305.59 27766 DAHLHEIMER DIST INC BEER CREDIT 4/11/00 62096 ($17.40) 27766 DAHLHEIMER DIST INC BEER 4/11/00 62913 $45.50 27766 DAHLHEIMER DIST INC BEER 4/11/00 62914 $20.40 27766 DAHLHEIMER DIST INC BEER 4/11/00 62915 $240.00 TOTAL FOR DAHLHEIMER DIST INC $288.50 27767 GTE DIRECTORIES ADS 4/11/00 $16.55 27767 GTE DIRECTORIES ADS 4/11/00 $16.55 . 27767 GTE DIRECTORIES ADS 4/11/00 $60.40 TOTAL FOR GTE DIRECTORIES $93.50 27768 GRIGGS, COOPER & C MISC NA WINE 4/11/00 190500 $9.67 27768 GRIGGS, COOPER & C WINE 4/11/00 190501 $169.76 27768 GRIGGS. COOPER & C LIQUOR 4/11/00 190502 $640.55 27768 GRIGGS, COOPER & C WINE 4/11/00 190505 $219.88 27768 GRIGGS, COOPER & C LIQUOR 4/11/00 190506 $298.95 27768 GRIGGS, COOPER & C WINE 4/11/00 190520 $124.46 27768 GRIGGS, COOPER & C LIQUOR 4/11/00 190521 $298.40 27768 GRIGGS, COOPER & C liquor 4/11/00 193399 $2,451.62 27768 GRIGGS, COOPER & C WINE 4/11/00 193400 $841.41 27768 GRIGGS. COOPER & C LIQUOR 4/11/00 193403 $366.38 27768 GRIGGS, COOPER & C WINE 4/11/00 193404 $184.65 27768 GRIGGS. COOPER & C LIQUOR 4/11/00 193412 $362.94 27768 GRIGGS, COOPER & C WINE 4/11/00 193413 $175.58 27768 GRIGGS, COOPER & C CREDIT FOR LIQUOR 4/11/00 529574 ($75.00) 27768 GRIGGS, COOPER & C LIQUOR CREDIT 4/11/00 532764 ($8.00) 27768 GRIGGS, COOPER & C LIQUOR CREDIT 4/11/00 533234 ($2.18) 27768 GRIGGS, COOPER & C LIQUOR CREDIT 4/11/00 533236 ($16.29) Thursday, April 06, 1000 Page 6 0[8 Check # Vemler Name Description Check Date ltlvoice # Amount 27768 GRIGGS. COOPER & C WINE CREDIT 4/11/00 533422 ($19.57) 27768 GRIGGS, COOPER & C WINE/LIQUOR CREDITS 4/11/00 VARIOUS ($188.22) 277eS----eRIGGS, COOPER& e WtNEtltQUORCREt>t"FS -4/t1/OO. VARIOttS- .. ($15:33} .. TOTAL FOR GRIGGS, COOPER & COMPANY $5,819.66 27770 JOHNSON BROS L1QU WINE/LIQUOR 4/11/00 1092091 $758.11 27770 JOHNSON BROS L1QU WINE/LIQUOR 4/11/00 1092091 $800.92 27770 JOHNSON BROS L1QU L1QUORIWINE 4/11/00 1092092 $1.589.48 27770 JOHNSON BROS L1QU L1QUORIWINE 4/11/00 1092092 $1.885.10 27770 JOHNSON BROS L1QU BEER 4/11/00 1092093 $50.00 27770 JOHNSON BROS L1QU WINE/LIQUOR 4/11/00 1092094 $943.48 27770 JOHNSON BROS L1QU WINE/LIQUOR 4/11/00 1092094 $320.62 27770 JOHNSON BROS L1QU BEER 4/11/00 1092095 $25.00 27770 JOHNSON BROS L1QU WINE/LIQUOR 4/11/00 1094628 $526.95 27770 JOHNSON BROS L1QU WINE/LIQUOR 4/11/00 1094628 $74.95 27770 JOHNSON BROS L1QU WINE/LIQUOR 4/11/00 1094629 $407.65 27770 JOHNSON BROS L1QU WINE/LIQUOR 4/11/00 1094629 $903.05 27770 JOHNSON BROS L1QU WINE/LIQUOR 4/11100 1094630 $74.95 27770 JOHNSON BROS L1QU WINE/LIQUOR 4/11/00 1094630 $323.60 27770 JOHNSON BROS L1QU WINE CREDITS 4/11/00 114006-008 ($68.42) . 27770 JOHNSON BROS L1QU WINE CREDIT 4/11/00 115257 ($432.00) 27770 JOHNSON BROS L1QU WINE CREDITS 4/11/00 116440-442 ($60.27) 27770 JOHNSON BROS L1QU LIQUOR CREDIT 4/11/00 116695 ($239.27) 27770 JOHNSON BROS L1QU WINE/LIQUOR CREDITS 4/11/00 116856-857 ($6.88) 27770 JOHNSON BROS L1QU WINE/LIQUOR CREDITS 4/11/00 116856-857 ($5.04) 27770 JOHNSON BROS L1QU LIQUOR CREDIT 4/11/00 116858 ($5.43) 27770 JOHNSON BROS L1QU LIQUOR CREDIT 4/11/00 116859 ($16.29) 27770 JOHNSON BROS L1QU WINElLIQUOR CREDITS 4/11/00 VARIOUS C ($19.34) 27770 JOHNSON BROS L1QU WINE/LIQUOR CREDITS 4/11/00 VARIOUS C ($75.31) TOTAL FOR JOHNSON BROS LIQUOR CO. $7,755.61 27771 LAKE REGION VENDIN CIGS 4/11/00 8099 $257.13 27771 LAKE REGION VENDIN CIGS 4/11/00 8100 $285.70 27771 LAKE REGION VENDIN CIGS 4/11/00 8101 $257.13 27771 LAKE REGION VENDIN CIGS 4/11/00 8121 $314.27 27771 LAKE REGION VENDIN CIGS 4/11/00 8122 $171.42 27771 LAKE REGION VENDIN CIGS 4/11/00 8123 $285.70 . TOTAL FOR LAKE REGION VENDING $1,571.35 27772 LAKE SHORE WEEKLY AD FOR LIQUOR STORE HELP-2117 4/11/00 $21.67 27772 LAKESHORE WEEKLY AD FOR LIQUOR STORE HELP-2117 4/11/00 $21.66 27772 LAKE SHORE WEEKLY AD FOR LIQUOR STORE HELP-2/17 4/11/00 $21.67 TOTAL FOR LAKESHORE WEEKLY NEWS $65.00 27773 PHILLIPS WINE & SPIRI L1QUORIWINE 4/11/00 589129 $61.80 27773 PHILLIPS WINE & SPIRI L1QUORIWINE 4/11/00 589129 $488.55 27773 PHILLIPS WINE & SPIRI BEER 4/11/00 589130 $82.80 27773 PHILLIPS WINE & SPIRI WINE/LIQUOR 4/11/00 589131 $136.80 27773 PHILLIPS WINE & SPIRI WINE/LIQUOR 4/11/00 589131 $1,007.27 27773 PHILLIPS WINE & SPIRI WINE/LIQUOR 4/11/00 589132 $61.80 27773 PHILLIPS WINE & SPIRI WINE/LIQUOR 4/11/00 589132 $312.20 27773 PHILLIPS WINE & SPIRI BEER 4/11/00 589133 $82.80 27773 PHILLIPS WINE & SPIRI WINE/LIQUOR/MISC 4/11/00 591150 $424.80 27773 PHILLIPS WINE & SPIRI WINE/LIQUOR/MISC 4/11/00 591150 $29.00 27773 PHILLIPS WINE & SPIRI WINE/LIQUOR/MISC 4/11/00 591150 $226.50 27773 PHILLIPS WINE & SPIRI WINE/L1QUOR/MISC 4/11/00 591151 $29.00 27773 PHILLIPS WINE & SPIRI WINE/L1QUOR/MISC 4/11/00 591151 $301.80 27773 PHILLIPS WINE & SPIRI WINE/L1QUOR/MISC 4/11/00 591151 $686.95 Thursday, April 06, Page 70[8 Description Check Date Invoice # 4/11/00 591152 4/11/00 591152 4/11/00 591152 $377.55 $58.00 $312.10 $4,679.72 $286,575.46 Check # Vender Name 27773 27773 27773 Amount PHILLIPS WINE & SPIRI WINE/L1QUOR/MISC PHILLIPS WINE & SPIRI WINE/L1QUOR/MISC PHILLIPS WINE & SPIRI WINE/L1QUOR/MISC TOTAL FOR PHILLIPS WINE & SPIRITS TOTAL CHECKS Thursday, April 06, 2000 Page 8 of8 . . l, . Payroll Register Check # Last Name First Name MI Check Amt Check Date 215382 BASTYR CONNIE D 710.74 3/28/00 215383 BROWN LAWRENCE A 1,707.63 3/28/00 215384 BUHL SUSAN E 203.24 3/28/00 215385 CARIGNAN DEANN M 26.84 3/28/00 215386 DAVIS CHARLES S 962.48 3/28/00 215387 DUFFY DAVID C 156.78 3/28/00 215388 EHRKE DANIEL D 162.37 3/28/00 215389 EISCHENS JAMES E 454.40 3/28/00 215390 ELKE CATHERINE M 683.95 3/28/00 215391 FASCHING PATRICIA L 736.58 3/28/00 215392 GARFUNKEL JOHN J 184.70 3/28/00 215393 GROUT TWILA R 815.18 3/28/00 215394 GUSTAFSON DAVID W 211.56 3/28/00 . 215395 HELGESEN PATRICIA R 192.87 3/28/00 215396 HELLING PAMELA J 664.26 3/28/00 215397 JOHNSON DENNIS D 997.04 3/28/00 215398 KALLESTAD STEPHEN N 854.37 3/28/00 215399 LATTERNER SUSAN M 424.48 3/28/00 215400 LEDWITH JAMES R 89.47 3/28/00 215401 LIZEE CHRISTINE G 184.70 3/28/00 215402 LOVE CLIFFORD W 220.07 3/28/00 215403 LUGOWSKI JOSEPH P 962.95 3/28/00 215404 MALUCHNIK KRIS A 263.69 3/28/00 215405 MARRON RUSSELL R 65.15 3/28/00 215406 MASON BRADLEY J 974.53 3/28/00 215407 MITL YNG SARA J 151.88 3/28/00 . 215408 NICCUM LAWRENCE A 1,216.24 3/28/00 215409 NIELSEN BRADLEY J 959.21 3/28/00 215410 PANCHYSHY JEAN M 1,089.38 3/28/00 215411 P AZANDAK JOSEPH E 1,269.25 3/28/00 215412 PELCL VINCENT H 53.69 3/28/00 215413 POUNDER CHRISTOPHER J 1,013.41 3/28/00 215414 RANDALL DANIEL J 988.32 3/28/00 215415 ROLEK ALAN J 1,255.08 3/28/00 215416 SCHMID CHRISTOPHER E 496.61 3/28/00 215417 SCHNEEWIN JACQUELYN K 871.29 3/28/00 215418 STALBERGE PATRICIA A 191.29 3/28/00 215419 STOVER KRIST! 184.70 3/28/00 215420 SW ANDBY DONALD R 995.84 3/28/00 215421 ZERBY MICHAEL S 184.70 3/28/00 Total of Checks 523,830.92 Thursday, March 30, 2000 Page 1 of 1