032700 CC Ws AgP
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, MARCH 27, 2000
AGENDA
1. CONVENE WORK SESSION MEETING
A. Roll Call
B. Review Agenda
2. Personnel
A. Finance Director position
B. Administrator/Clerk position
C. Jeff Jensen's position
3. Freeman Park Multi-Purpose Building
4. ADJOURN
S7SS COUNTRY CLUB ROAD
COUNCIL CHAMBERS
8:30 p.m. or immediately following
Regular Meeting
Mayor Love ______
Stover _
Garfunkel___
Lizee _
Zerby _
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
23 March 2000
RE:
Finance Director Search
FILE NO.
Admin. (Personnel)
The ads are out (Tribune, GFOA and League of Cities web site) and interviews are
tentatively set for the week of 10 April. The question at this point is - how involved in
the selection process does the Council want to be? Options would be for the whole
Council to interview candidates, a subcommittee could be selected, or simply leave it to
staff to interview and make a recommendation.
In any event, AI Rolek has agreed to assist with the interview process. Also, Steve
McDonald, our auditor from Abdo, Abdo, Eick and Meyers has also agree to help. Their
assistance is greatly appreciated.
Please be prepared to discuss this at our study session on Monday night.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
23 March 2000
RE:
City Administrator Search
FILE NO.
Admin. (Personnel)
AI and I had agreed to submit a proposal regarding the City Administrator position about
now. The problem is - AI is leaving! At Monday night's meeting we need to discuss
how the Council wishes to proceed. Assuming that the Council does not wish to conduct
its own search, we will try to obtain an initial list of consulting firms that conduct
employee searches from the League of Cities by Monday night (we already have one-
see attached). The Council should then decide if it wants to send out a Request for
Proposals or simply select a known firm.
If you have any questions relative to this matter, please do not hesitate to call me before
the meeting Monday night. My home number is 566-8355 if you want to talk over the
weekend.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
FAX (612) 474-0128. www.cLshorewood.mn.us'cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
24 March 2000
RE:
Jeff Jensen - Work Status
FILE NO.
Personnel (Jensen)
As you are aware Jeff Jensen has been on unpaid leave of absence from the Public Works
Department following an auto accident last year. In September the City Council agreed that
the City would cover Jeff's medical insurance untill April of this year (approximately $690
per month).
With April fast approaching, the Council must make a couple of key decisions, one of which
may be a little easier than the other:
1. Jeff's position in the Public Works Department has been held open for him pending
improvement of his condition. According to Larry Brown, he has noticed some
improvement, but not to the point where Jeff could resume his former duties.
With summer road construction approaching Public Works must fill the vacancy in
order to keep up with their work. Larry will look into trying to get some temporary
help for the summer in order to hold Jeff's position a while longer.
2. It seems clear that the City can not continue paying the insurance coverage
indefinitely. In this regard it would be useful to know from his doctors what his
current work capabilities may be, and what his prognosis is. In order to make this very
difficult decision, we simply need more information. It is therefore recommended that
the insurance coverage be extended for one additional month, pending word from
Jeff's doctors.
If anyone has any good ideas on this tough subject, please let us know.
Cc: Larry Brown
AI Rolek
Jeff Jensen
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
24 March 2000
RE:
Study Session - Freeman Park Multipurpose Building
FILE NO.
Parks (Freeman)
Staff has prepared four scenarios for funding the building. The first proposes the entire
building with the outdoor canopy, financed over seven years. The second scenario does
not include the canopy, which would be built later as funding allows, financed over seven
years. The third and fourth scenario simply spreads the canopy vs. no canopy over 10
years.
This item is scheduled for discussion at Monday night's study session. Since neither
Larry of Al will be there, please call me with any questions in advance so I can be
prepared to answer them at the meeting.
Cc: Larry Brown
AI (soon to be gone) Rolek
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Freeman Park Multipurpose Building
Cost Scenarios
Cost Scenario 1
Full Building with Canopy Financed 7 years
Cost Scenario 2
Building without Canopy Financed 7 years
Cost Scenario 3
Full Building with Canopy Financed 10 years
Cost Scenario 4
Full Building without Canopy Financed 10 years
Costs calculated as shown:
Building with Canopy $ 395,187
Building without Cano $ 343,187
Notes:
Simple interest at 6.0 percent assumed
Worksheets were not balanced for early payoff even though
park fund might support an early payoff.
Freeman Park Multipurpose Building
Cost Scenario 1: Fun Building with Pavilion Financed 7 years
Simple Interest Rate 6.0 %
Net Interest
Year Princ Payback Balance Unpaid Bal Net
2000 $(165,000)
2001 $(169,950) $30,000 $(139,950) $ (8,397) $(148,347)
2002 $(148,347) $30,000 $(118,347) $ (7,101) $(125,448)
2003 $(125,448) $30,000 $ (95,448) $ (5,727) $(101,175)
2004 $(101,175) $30,000 $ (71,175) $ (4,270) $ (75,445)
2005 $ (75,445) $30,000 $ (45,445) $ (2,727) $ (48,172)
2006 $ (48,172) $30,000 $ (18,172) $ (1,090) $ (19,262)
2007 $ (19,262) $20,000 $ 738 $ 44 $ 782
Notes:
Interest calculated as simple annual interest at assumed rate
Interest calculated on one half year period between year 2000 and 2001 due to timing ofproje
Proj.
Description
2001
2002
2003
2004
Freeman Park
a Multi ur ose Buildin $ 395,187
b Sanitar Sewer and Site Restoration $ 76,875
c Parkin Lot and Access Closure So $
Cathcart Park
d Purchase Tern House $ 5,000
e Surface Tennis Court $ 3,500
f Permanent Warmin House
Silverwood Park
Surface Tennis Court $ 4,000
Other
h Bleacher 1m rovements $ 5,000 $ 5,000 $ 5,000
Skate Park $ 7,000
Total Ex enditures
$ 482,062 $
8,500 $
9,000 $
$
Scenario 1: full building - 7 years payback
2000 2001 2002 2003 2004 2005 2006 2007
Beginning Cash Balance $ 200,086 $ 921 $ 5,045 $ 10,296 $ 24,903 $ 39,876 $ 55,222 $ 70,953
Park Dedication Fees $ 15,000 $ 15,000 $ 1 5,000 $ 1 5,000 $ 1 5,000 $ 1 5,000 $ 15,000 $ 15,000
General Fund Contribution $ 10,000 $ 1 0,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 1 0,000
Sports Organization Fees $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000
Park Foundation $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000
Concession Sales $ 1 ,500 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000
Internal Fund (GF) $ 165,000
Payback Loan (GF) $ (30,000) $ (30,000) $ (30,000) $ (30,000) $ (30,000) $ (30,000) $ (20,000)
Transfer from Sewer Fun $ 76,875
Mn/DOT Funding Closure $
Capital Outlay Pro'ects $ (482,062) $ (8,500) $ (9,000) $ $ $ $ $
Interest Income @ 5.0% 22.48 123.04 251. 11 607.39 972,58 1,346.89 1,730.56 2,373.83
Ending Cash Balance $ 921 $ 5,045 $ 10,296 $ 24,903 $ 39,876 $ 55,222 $ 70,953 $ 97,327
Notes:
This schedule is based upon zero capital outlay projects years 2005 and 2006
Freeman Park Multipurpose Building
Cost Scenario 2: Building without Canopy Financed 7 years
Simple Interest Rate 6.0 %
'Net Interest
Year Princ Payback Balance Unpaid Bal Net
2000 $(113,000)
2001 $(116,390) $20,000 $ (96,390) $ (5,783) $(102,173)
2002 $(102,173) $20,000 $ (82,173) $ (4,930) $ (87,104)
2003 $ (87,104) $20,000 $ (67,104) $ (4,026) $ (71,130)
2004 $ (71,130) $20,000 $ (51,130) $ (3,068) $ (54,198)
2005 $ (54,198) $20,000 $ (34,198) $ (2,052) $ (36,250)
2006 $ (36,250) $20,000 $ (16,250) $ (975) $ (17,225)
2007 $ (17,225) $18,000 $ 775 $ 47 $ 822
Notes:
Interest calculated as simple annual interest at assumed rate
Interest calculated on one half year period between year 2000 and 2001 due to timing ofproje
Proj.
Description
2002
Freeman Park
a Multi ur ose Buildin $ 343,187
b Sanitar Sewer and Site Restoration $ 76,875
c Parkin Lot and Access Closure So $
Cathcart Park
d Purchase Tem House $ 5,000
e Surface Tennis Court $ 3,500
f Permanent Warmin House
Silverwood Park
Surface Tennis Court $ 4,000
Other
h Bleacher 1m rovements $ 5,000 $ 5,000 $ 5,000
Skate Park $ 7,000
Total Ex enditures
8,500 $
9,000 $
$ 430,062 $
2003
2004
$
Scenario 2: building without canopy - 7 years payback
2000 2001 2002 2003 2004 2005 2006 2007
Beginning Cash Balance $ 200,086 $ 921 $ 15,295 $ 31,052 $ 56,428 $ 82,439 $ 1 09,1 00 $ 136,427
Park Dedication Fees $ 1 5,000 $ 1 5,000 $ 1 5,000 $ 1 5,000 $ 15,000 $ 15,000 $ 15,000 $ 1 5,000
General Fund Contribution $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 1 0,000
Sports Organization Fees $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000
Park Foundation $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 1 0,000 $ 1 0,000 $ 10,000 $ 10,000
Concession Sales $ 1,500 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000
Internal Fund (GF) $ 113,000
Payback Loan (GF) $ (20,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000) $ (18,000)
Transfer from Sewer Fun $ 76,875
Mn/DOT Funding Closure $
Capital Outlay Projects $ (430,062) $ (8,500) $ (9,000) $ $ $ $ $
Interest Income @ 5.0% 22.48 373.04 757.36 1,376.30 2,010.70 2,660.97 3,327.50 4,060.68
Endin Cash Balance $ 921 $ 15,295 $ 31,052 $ 56,428 $ 82,439 $ 109,100 $ 136,427 $ 166,488
Notes:
This schedule is based upon zero capital outlay projects years 2005 and 2006
Freeman Park Multipurpose Building
Cost Scenario 3: FuB building with Canopy Financed 10 years
Simple Interest Rate 6.0 %
Net Interest
Year Princ Payback Balance Unpaid Bal Net
2000 $(165,000)
2001 $(169,950) $21,800
2002 $(157,039) $21,800
2003 $(143,353) $21,800
2004 $(128,847) $21,800
2005 $(113,469) $21,800
2006 $ (97,169) $21,800
2007 $ (79,892) $21,800
2008 $ (61,577) $21,800
2009 $ (42,164) $21,800
2010 $ (21,586) $21,800
$(148,150) $
$(135,239) $
$(121,553) $
$(107,047) $
$ (91,669) $
$ (75,369) $
$ (58,092) $
$ (39,777) $
$ (20,364) $
$ 214 $
(8,889) $(157,039)
(8,114) $(143,353)
(7,293) $(128,847)
(6,423) $(113,469)
(5,500) $ (97,169)
(4,522) $ (79,892)
(3,485) $ (61,577)
(2,387) $ (42,164)
(1,222) $ (21,586)
13 $ 227
Notes:
Interest calculated as simple annual interest at assumed rate
Interest calculated on one half year period between year 2000 and 2001 due to timing ofproje
Proj.
Description
2000
2001
2002
2003
2004
Freeman Park
a Multi ur ose Buildin $ 395,187
b Sanitar Sewer and Site Restoration $ 76,875
c Parkin Lot and Access Closure So $
Cathcart Park
d Purchase Tem House $ 5,000
e Surface Tennis Court $ 3,500
f Permanent Warmin House
Silverwood Park
Surface Tennis Court $ 4,000
Other
h Bleacher 1m rovements $ 5,000 $ 5,000 $ 5,000
Skate Park $ 7,000
Total Ex enditures
$ 482,062 $
8,500 $
9,000 $
$
Scenario 3: Full building with canopy - 10 years payback
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Be innin Cash Balance $ 200,086 $ 921 $ 13,460 $ 27,316 $ 60,764 $ 74,777 $ 99,402 $ 1 24,642 $ 160,613 $ 177,031 $ 204,212
Park Dedication Fees $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000
General Fund Contribution $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000
Sorts Organization Fees $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000
Park Foundation $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000
Concession Sales $ 1,600 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000
Internal Fund (GF) $ 166,000
Payback Loan (GF) $ (21,8001 $ (21,8001 $ (21,8001 $ (21,8001 $ (21,8001 $ (21,8001 $ (21,8001 $ (21,8001 $ (21,8001 $ (21,8001
Transfer from Sewer Fun $ 76,876
Mn/DOT Fundin Closure $
Capital Outla Pro'ects $ (482,0621 $ (8,6001 $ (9,0001 $ $ $ $ $ $ $ $
Interest Income @ 6.0% 22.48 328.04 666.24 1,237.89 1,823.84 2,424.44 3,040.06 3,671.06 4,317.83 4,980.77 6,660.29
Endin Cash Balance $ 921 $ 13,450 $ 27,315 $ 60,764 $ 74,777 $ 99,402 $ 124,542 $ 160,613 $ 177,031 $ 204,212 $ 232,072
Notes:
This schedule is based upon zero capital outlay projects years 2005 and 2006
Freeman Park Multipurpose Building
Cost Scenario 4: Building without Canopy Financed 10 years
Simple Interest Rate 6.0 %
Net Interest
Year Princ Payback Balance Unpaid Bal Net
2000 $(113,000)
2001 $(116,390) $15,000
2002 $(107,473) $15,000
2003 $ (98,022) $15,000
2004 $ (88,003) $15,000
2005 $ (77,383) $15,000
2006 $ (66,126) $15,000
2007 $ (54,194) $15,000
2008 $ (41,546) $15,000
2009 $ (28,138) $15,000
2010 $ (13,927) $15,000
$(101,390) $
$ (92,473) $
$ (83,022) $
$ (73,003) $
$ (62,383) $
$ (51,126) $
$ (39,194) $
$ (26,546) $
$ (13,138) $
$ 1,073 $
(6,083) $(107,473)
(5,548) $ (98,022)
(4,981) $ (88,003)
(4,380) $ (77,383)
(3,743) $ (66,126)
(3,068) $ (54,194)
(2,352) $ (41,546)
(1,593) $ (28,138)
(788) $ (13,927)
64 $ 1,138
Notes:
Interest calculated as simple annual interest at assumed rate
Interest calculated on one half year period between year 2000 and 2001 due to timing ofproje
, .
Proj.
Description
2000
2001
2002
2003
2004
Freeman Park
a Multi ur ose Buildin $ 343,187
b Sanita Sewer and Site Restoration $ 76,875
c Parkin Lot and Access Closure So $
Cathcart Park
d Purchase Tern House $ 5,000
e Surface Tennis Court $ 3,500
f Permanent Warmin House
Silverwood Park
Surface Tennis Court $ 4,000
Other
h Bleacher 1m rovements $ 5,000 $ 5,000 $ 5,000
Skate Park $ 7,000
Total Ex enditures
$ 430,062 $
8,500 $
9,000 $
$
.
Scenario 4: building without canopy - 10 years payback
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Be innin Cash Balance $ 200,086 $ 921 $ 20,420 $ 41 ,430 $ 72,191 $ 103,721 $ 1 36,039 $ 169,164 $ 203,119 $ 237,922 $ 273,696
Park Dedication Fees $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000
General Fund Contribution $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000
Sorts Organization Fees $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000
Park Foundation $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000
Concession Sales $ 1,600 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000
Internal Fund /GF) $ 113,000
Pa back Loan /GF) $ /16,000) $ /16,000) $ /16,000) $ /16,000) $ /16,000) $ /16,0001 $ /16,000) $ /16,000) $ /16,000) $ /16,000)
Transfer from Sewer Fun $ 76,876
MnlDOT Funding Closure $
Capital Outlay Projects $ /430,062) $ /8,5001 $ /9,0001 $ $ $ $ $ $ $ $
Interest Income @ 6.0% 22.48 498.04 1,010.49 1,760.76 2,629.77 3,318.01 4,126.96 4,964.11 6,802.97 6,673.04 7,664.87
Ending Cash Balance $ 921 $ 20,420 $ 41,430 $ 72,191 $ 103,721 $ 136,039 $ 169,164 $ 203,119 $ 237,922 $ 273,696 $ 310,169
Notes:
This schedule is based upon zero capital outlay projects years 2005 and 2006