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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MARCH 27, 2000
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Stover
Garfunkel_
Lizee _
Zerby
Mayor Love_
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Work Session Meeting Minutes, March 13,2000 (Att.-#2AMinutes)
B. City Council Regular Meeting Minutes, March 13,2000 (Att. #2B Minutes)
C. City Council Work Session Meeting Minutes, March 13,2000 (Att. #2C Minutes)
3. CONSENT AGENDA - Motion to approVe items on Consent Agenda & Adopt
Resolutions Therein:
A. A Motion to Adopt a Resolution to Accept Bidsandto.Award Contract-Shady
Island Lift Station (Att. #3A Proposed Resolution)
B. A Motion to Adopt a Resolution Approving a Temporary Gambling .License -
Lake Minnetonka Excelsior Rotary, 24575 Smithtown Road (Att. #3B Proposed
Resolution)
C. A Motion to Adopt a Resolution Authorizing the Mayor and City Clerk to Enter
Into a Lease Agreement with Hennepin County for. New Election Equipment.
(Att. #3C Lease Agreement and Proposed Resolution)
NOTE: Give the public an opportunity to request an item be removedfrom the
Consent Agenda. Comments can be taken or questions asked following
removal from Consent Agenda.
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CITY COUNCIL AGENDA - MARCH 27, 2000
PAGE20F3
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
5. PARKS - Report by Representative
A. Report on Park Commission Meeting Held March 14,2000 (Att.-#5A Draft
Minutes)
6. PLANNING - Report by Representative
A. Simple Subdivision and Wetland Setback Variance (Att-#6A Planner's
Memorandum, Engineer's Memorandum and consulting engineer's
Memorandum)
Applicant: Dan Heiland
Location: 21175 Minnetonka Boulevard
B. A Motion to Direct Staff to Prepare a Resolution to Approve a Conditional Use
Permit (Att.-#6B Planner's Memorandum, Engineer's Memorandum and
telecommunications consultant's letter)
Applicant: US West
Location: 19395 State Highway 7
7. GENERAL
A. A Motion to Adopt a Resolution Proclaiming Arbor Day as Saturday, April 29 ,
2000 (Att. #7 A Proposed Resolution)
B. Consideration of a Request from Excelsior Area Chamber of Commerce for City
Representation to the 4th of July Committee and Financial Support (Att.-#7B
Letter from Chamber of Commerce)
C. Establish Date for Joint Work Session with Planning Commission and Land
Conservation and Environment Committee Regarding StormwaterManagement
Study (Att.-#7C Planner's Memorandum)
8. ENGINEERlNGIPUBLIC WORKS
A. A Motion to Adopt a Resolution to Accept Bids and Award Contract-Senior
Community Center I Noble Road Reconstruction Project(Att. #8AEngineer's
Memorandum and Proposed Resolution)
B. A Motion to Adopt an Ordinance Amending Seasonal Weight Restrictions
(Att. #8B Engineer's Memorandum and Proposed Ordinance)
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CITY COUNCIL AGENDA - MARCH 27, 2000
PAGE30F3
C. A Motion to Adopt a Resolution Removing No Parking Signs on Orchard Circle
(Att. #8C Proposed Resolution)
9. REPORTS:
A. Administrator & Staff
1. LCEC Survey (Att. #9A.l Proposed Survey)
2. Gideon Glen
3. Skate Park
4. Freeman Park Multipurpose Building
5. Ward System
B. Mayor & City Council
10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.-#lO)
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CITY OF
SHOREWOOD
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5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewoOd.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, March 27, 2000
Agenda Item #3A: Good news - the bid for the Shady Island Lift Station improvement came in
lower than the Engineer's estimate - $50,275 vs. $54,450! The Engineer recommends
awarding the contract to Widmer, Inc. The enclosed resolution requires a simple majority
vote by the Council.
Agenda Item #3B and 3C: We have received a petition from residents on Orchard Circle, requesting
that their street be removed from the year round weight restriction (it would be placed back
on the seasonal list). They also requested that the no parking restriction be removed from
Orchard Circle. Staff has prepared an ordinance removing the weight restriction and a
resolution removing the no parking signs. Both actions require a simple majority vote by the
Council.
Agenda Item #3C: The Lake Minnetonka - Excelsior Rotary will be holding a raffle for a mint-
condition older-model VW Convertible. Proceeds from the raffle are planned to be used
for scholarships for high school students. Th.e Lake Minnetonka - Excelsior Rotary's
temporary gambling license requires a simple majority vote by the Council.
Agenda Item #6A: Dan Heiland's request to divide his property at 21175 Minnetonka Boulevard
into two lots was initially tabled by the Planning Commission due to concerns about
drainage in the area. The City's consulting engineer's recommend approval of the
division subject to the applicant providing a positive outlet for the low area on the
property. Not only does this resolve the division, it should alleviate the existing drainage
problem for the property. Since the drainage solution requires work outside the
applicant's property (in the Minnetonka Boulevard right-of-way), he must obtain the
consent of the two property owners to the north to cross in front of their property. As an
alternative, he may petition the City to do the work, in which case the cost would have to
be assessed. For this reason, it is recommended that he be given 60 days to record the
resolution approving the division. Approval requires a simple majority vote by the
Council.
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Executive Summary
March 27, 2000 Regular Meeting
Page 2
Agenda Item #6B: US West has requested approval of a conditional use permit to erect a
freestanding monopole for telecommunications antennas at the Minnesota Mini-Storage
property at 19395 State Highway 7. This is one of the few commercial sites in
Shorewood where such a facility could be located under our Code. Although residents
object to the location of the monopole, it complies with our zoning requirements.
Neighbors also cited problems with the existing Mini-Storage, specifically the lighting.
Light levels have been measured by staff and comply with the Zoning Code. Although
not required by existing rules, the owner claims that the flood lighting in front of the
building are timed to go off at 11: 15. We have asked the Police Department to verify that
this is the case. Also noted by residents was that the landscaping for the Pelican Car sales
lot has yet to be landscaped per their conditional use permit. The owner has been advised
that if that work is not completed this spring, the City will use his letter of credit to do the
work. Approval of this C.U.P. requires a four-fifths vote by the City Council.
Agenda Item #7 A: For the past several years the City has recognized Arbor Day by planting a
tree in one of the parks. The enclosed resolution proclaims Saturday, 29 April as Arbor
Day in Shorewood. The Park Commission will be asked where the tree should be placed.
In addition, the Land Conservation and Environment Committee has schedule an open
house for that afternoon from 1 :00 to 3:00 p.m. They hope to give out 50 trees to
residents. Approval of the resolution requires a simple majority vote by the Council.
Agenda Item #7B: The Excelsior Chamber of Commerce asks that the City appoint someone
from the Council as a representative to their 4th of July Committee. They also request a
financial contribution for the fireworks display. The City has budgeted $1000 for the
year 2000. A motion is sufficient to approve this expense and specify who will be the
representative from Shorewood.
Agenda Item #7C: Staff suggests a joint meeting with the Planning Commission and LCEC to
review the proposed Water Resource Management Plan, prepared by WSB. Two possible
dates are 18 April and 25 April. Both are Tuesdays. Staff recommends the 18th if
possible because it would not interfere with the Park Commission meeting scheduled for
the 25th.
Agenda Item #8A: This resolution awards a contract to Midwest Asphalt, Inc. to reconstruct a
portion of Noble Road and to complete the Southshore Senior Center project (paving and
drainage). The total bid is $179,754.35. Approval by the Council requires a simple
majority vote.
Agenda Item #8B and 8C: The City has received a petition from Orchard Circle residents,
requesting removal of permanent weight restriction and no parking signs on their street.
Staff recommends approval of the necessary ordinance and the resolution, both of which
require a simple majority vote by the Council.
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, MARCH 13,2000
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
5:30 P.M.
MINUTES
1. CONVENE WORK SESSION MEETING
DRAFT
Mayor Love called the meeting to order at 5:30 P.M.
A. Roll Call
Present:
Mayor Love, Councilmembers Garfunkel, Lizee, and Zerby; Finance
Director Rolek; Planning Director Nielsen; Public Works
Director/Engineer Brown, Attorney Keane, Deputy Clerk Panchyshyn,
Planning Commissioners Anderson, Bailey, Bix, and Woodruff, Park
Commissioners Puzak, and Themig
.
Absent:
Councilmember Stover
B. Review Agenda
2. PRESENTATION ON STRATEGIC PLANNING BY GAIL DORFMAN AND
CHARLIE MEYER
Hennepin County Commissioner Gail Dorfman, formerly Mayor of S1. Louis Park, and Charlie
Meyer, City Manager for St. Louis Park, were present to meet with Council, Commissions, and
Staff to discuss strategic planning practices utilized in S1. Louis Park, Minnesota. They provided
background on S1. Louis Park's visioning process.
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They explained the process began approximately five years ago. It included members of the
school district, City staff, City officials, and the business community. Input was solicited from
the community by means of a survey, which was used to establish focus groups. A vision task
force was also developed. Recommendations were narrowed down to eight major elements,
which were routed to the residents of S1. Louis Park, the school district, and the business
community. Once the vision was developed, strategic plans were completed for each of the eight
elements, for example-housing. Staff was directed to implement the strategic plans. Currently,
staff are working on outcomes for these strategic plans. A booklet was ultimately sent to all
residents. Staff and council worked together throughout the process.
Shorewood City Council members, as well as Park and Planning Commissioners, discussed and
questioned Ms. Dorfman and Mr. Meyer about the strategic planning process. Below are the
responses to those questions and highlights of this discussion.
Orientations about the vision process are conducted for new members of the task forces as well
as new staff.
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CITY COUNCIL WORK SESSION MEETING MINUTES
Monday, March 13, 2000 - Page 2
Survey questions were developed by Decision Resources, Inc. It was recommended they be
contacted about developing survey questions should Shorewood pursue this process.
More than one facilitator is helpful in the process.
When in doubt trust the process!
Be prepared for the survey process to provide brutally honest answers to questions.
Process was designed and explained honestly to public as being something new that the City was
trying, and it is up to citizens to step forward and be part of it.
The survey also gives a place to start. For example, in a large redevelopment process, people are
not always going to be supportive of the idea. With the strategic planning process and surveys, it
can be explained. ''There was a process begun some years ago for this development process, you
may not have been a part of it, but this is what has been determined by the community as being
needed."
.
Rather than working from a timeframe.perspective, work from a 'what you would like to see
different from today' perspective.
The decision to implement the recommendations from the eight task forces becomes the choice
of the City Council. It is a different process of doing business; there are more people involved in
it.
Using the process has changed the context of the Comprehensive Plan. There is also ongoing
feedback with the community through newsletters, etc.
When sharing services with other cities, it can be viewed as advantageous to bring in the
surrounding communities in terms of allowing the potential to work with more money. For
example, St. Louis Park cited difficulties in transit. They contacted the Metropolitan Council for
help because they were working with more than one agency in transit for their City.
.
Keep in mind the process is a tool that can be used at any level. In undergoing change, it can be
the right time to utilize it. It does depend on how much change is wanted. The survey may tell
that the community likes things as they are and is not interested in change.
In prioritizing recommendations that came from the survey and task forces, limit the process to a
certain number of recommendations-Example, three areas and lO recommendations vs.
St. Louis Park's eight areas and 319 recommendations-too daunting.
The task forces are allowed to add information from the survey.
"Remember if you teach the bear to dance, you have to be willing to dance with the bear until he
is through". Meaning if you give away control or discipline as part of the process you have to be
willing to go where your information from your community takes you.
CITY COUNCIL WORK SESSION MEETING MINUTES
Monday, March 13,2000 - Page 3
3. ADJOURNMENT
Lizee moved, Zerby seconded, adjourning the work session at 6:42 P.M. Motion passed
4/0.
RESPECTFULLY SUBMITTED,
Sally Keefe,
Recording Secretary
WOODY LOVE, MAYOR
.
BRADLEY J. NmLSEN, ACTING CITY ADMINISTRATOR
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MARCH 13,2000
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
DRAFT
Mayor Woody Love called the meeting to order at 7:03 P.M.
A.
Roll Call
Present:
Councilmembers Garfunkel, Lizee, and Zerby; City Attorney Keane; Finance
Director Rolek; Planning Director Nielsen; Public Works Director/Engineer
Brown
Absent:
Councilmember Stover
B. Review Agenda
Mayor Woody Love read the agenda for March 13,2000. Councilmember Lizee requested Item
3D be moved to 7C for discussion.
Garfunkel moved, Zerby seconded, approving the Consent Agenda as amended. Motion
passed 4/0.
C. Presentation of Plaque to Patrick Collins
Mayor Love presented a plaque of appreciation from the City to Patrick Collins for his service on
the Planning Commission for the past two years. Mayor Love stated he had the special
opportunity to know and observe Mr. Collins' past service to the City. Mayor Love noted his
insightfulness, determination, and strong opinions combined with a sense of humor, helped him
in his work on the Planning Commission.
Mr. Collins thanked the Council and City for the plaque noting he had enjoyed his service on the
Commission and believed it was owed to the community to accomplish good work while he had
been on the Planning Commission.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes February28, 2000
Garfunkel moved, Lizee seconded, approving the City Council Regular Meeting Minutes
for February 28, 2000, as submitted. Motion passed 4/0.
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CITY COUNCIL REGULAR MEETING MINUTES
Monday, March 13, 2000 . Page 2
B. City Council Executive Session Meeting Minutes February 28, 2000
Garfunkel moved, Zerby seconded, approving the City Council Executive Session Meeting
Minutes for February 28, 2000, as submitted. Motion passed 4/0.
3. CONSENT AGENDA
Garfunkel moved, Zerby seconded, approving the Motions contained on the Consent
Agenda and adopting the Resolutions Therein:
A.
A Motion Approving a Party Registration and Permit Request for a
Wedding June 10, 2000, from 5:00 P.M. to 1:00 A.M.
Applicant: Tom Skramstad
Location: 28020 Woodside Road
B. A Motion Adopting RESOLUTION NO. 00-025, "A Resolution
Transferring Minnesota Agency Rules 7080(On-site Septic Inspections) to
Hennepin County."
C. A Motion Adopting RESOLUTION NO. 00-026, " A Resolution Approving
a Preliminary Plat-Country Club Meadows."
D.
A Motion Approving the Request to Allow the Wells FargolNorwest Half
Marathon to Traverse the City on Sunday, May 7, 2000 (Removed from the
Consent Agenda and moved to 7C.)
Motion passed 4/0.
4. MATTERS FROM THE FLOOR
There were no matters from the floor at this time.
5. PARKS - Report by Representative
There was nothing to report at this time.
6. PLANNING - Report by Representative
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CITY COUNCIL REGULAR MEETING MINUTES
Monday, March 13, 2000 - Page 3
Commissioner Woodruff reported on matters considered and actions taken at the March 7, 2000,
Planning Commission Meeting (as detailed in the minutes of that meeting). She noted the
Planning Commission has one new member, Kate Lynch Bix, as well as New Chair-Jeff Bailey,
and Co-Chair-Laura Turgeon.
Commission Woodruff noted there were concerns from the residents near the Minnesota
Ministorage facility related to lighting in the area. Director Nielsen noted he had spoken with the
President of Minnesota Ministorage who was following up on these concerns in an effort to be a
good neighbor to the residents in that area. Director Nielsen also reported follow up City
inspections were being done related to the concern about landscaping at that site as well.
7. GENERAL
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A. Snowmobile Report by Bryan Litsey and Public Works
South Lake Minnetonka Police Department Chief, Bryan Litsey, reported on the snowmobile use
of the LRT for the winter season thus far. He noted activity on the trail was heavily limited to
minimal and sporadic snowfalls for the winter. Because the trail was plowed down this season,
squad cars were able to be used in enforcement of trail usage. He also noted because of the early
warnings to the public about trail usage, the number of citations, as well as complaints about use
of the trail, had decreased from the previous year. Overall. it appeared there had been more
activity on the street, and people were doing more to create barriers to prohibit snowmobilers
from using the boulevard areas. Chief Litsey also appreciated the experimental plowing period
this year for the trail. He found it helpful and believes it will work better to have the trail plowed
in terms of enforcement.
.
Councilmember Zerby questioned whether snowmobile traffic patterns had been altered and
whether an alternative access point to the lake had been determined. Chief Litsey responded the
amount of traffic on Country Club Road and County Road 19 had increased as well as people
using the fire lanes to access the lake and other alternative routes.
B. Discussion on Snowmobile Access with Hennepin County Representative,
Don Davis
Don Davis, Director of Public Safety for Hennepin Parks, and former Police Chief for the South
Lake Minnetonka Department of Public Safety from 1976-1978, spoke to the Council about
alternative access points for snowmobilers wanting to utilize Lake Minnetonka. Mr. Davis
remarked that snowmobiling is a sport like any other and that people must be respectful. He
believes most snowmobilers want to comply with the rules of the trail and municipalities.
Mayor Love stated he appreciated the efforts of Hennepin Parks to provide access and parking
close to the trail in the westerly portion of the County, but was still concerned about appropriate
access points to the Lake Minnetonka for people in this area. Mr. Davis explained the only real
location with appropriate parking and access to the Lake is in the Lake Minnetonka Regional
Park. However, this access is not recommended because the ice is not solid at this access point
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CITY COUNCIL REGULAR MEETING MINUTES
Monday, March 13,2000 - Page 4
consistently. Mr. Davis stated he would try to carry this information back to the appropriate
source and would try to help this situation in any way possible.
C. A Motion Approving the Request to Allow the Wells FargolNorwest Half
Marathon to Traverse the City on Sunday, May 7, 2000 (This item moved to
7C for discussion and consideration.)
Councilmember Lizee questioned Chief Litsey about the need for additional public safety
officers as the race traversed the area. Chief Litsey explained that the race participants typically
do not require officers other than the full complement to be staffed because the race participants
are spread out along the road and do not pose an obstruction to the roadways. In addition, he
noted it is helpful for participants to utilize the trail as part of the race.
Lizee moved, Zerby seconded, Approving the Request to Allow the Wells FargolNorwest
Half Marathon to Traverse the City on Sunday, May 7, 2000. Motion passed 4/0.
8. ENGINEERINGIPUBLIC WORKS
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Engineer Brown stated there was nothing further to report at this time.
9. REPORTS:
A. Administrator & Staff
1. Gideon Glen
Director Nielsen expressed disappointment in the denial of the Minnesota DNR Greenways
Grant. He noted the DNR stated there were more projects to be funded than funds available.
2. Skate Park
Director Nielsen reported a Concept plan for a site in Shorewood is being discussed with the
Park and Planning Commissions in an effort to move this project forward. He anticipates a
public hearing in April before the Planning Commission regarding this matter.
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Mayor Love stated he would like to see momentum increase on this project in an effort to move
the matter forward.
3. Freeman Park Multipurpose Building
Director Nielsen explained the plan, specifications, and estimates are complete for this project.
On March 16, 2000, there will be a joint meeting between the Park Commission and Park
Foundation related to this matter.
Regarding a different matter, Attorney Keane stated ward legislation had been passed by the
Minnesota Senate last week. The City is now able to adopt the ward system by ordinance.
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CITY COUNCIL REGULAR MEETING MINUTES
Monday, March 13,2000 - Page 5
Mayor Love congratulated the Council, City staff, and law fIrm of Larkin, Hoffman, Daly and
Lindgren, Ltd. Special thanks were given to Senator Oliver and Representative Sykora for their
help in making this legislation possible.
Attorney Keane also stated there will be an Executive Session needed on March 27, 2000, to
discuss pending litigation.
Engineer Brown stated the City had received a number of complaints about parking related to the
Parade of Homes site on Woodside. He noted No Parking signs were posted as result.
Mayor Love, Director Nielsen, and Councilmember Garfunkel represented the City at the last
Fire Review Committee Meeting. Mayor Love stated issues are being resolved and he
anticipates resolution soon. The next Fire Review Committee meeting is March 14, 2000.
10. ADJOURNMENT
Garfunkel moved, Lizee seconded, adjourning the Regular City Council Meeting to Work
Session at 8:12 P.M., subject to the approval of claims. Motion passed 4/0.
RESPECTFULLY SUBMITTED.
Sally Keefe,
Recording Secretary
WOODY LOVE, MAYOR
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDA Y, MARCH 13,2000
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
8:00 P.M. or immediately
following Regular Meeting
MINUTES
1. CONVENE WORK SESSION MEETING
Mayor Love called the meeting to order at 8:29 P.M.
DRAFT
A.
Roll Call
Present:
CounciImembers Garfunkel, Lizee, and Zerby; Finance Director Rolek; Planning
Director Nielsen; Public Works DirectorlEngineer Brown
Absent:
Council member Stover
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B. Review Agenda
2. REVIEW 2000-2004 CAPITAL IMPROVEMENT PLAN
Engineer Brown presented the Capital Improvement Plan and provided a brief background on each matter
discussed. There were eight major areas discussed-Water, Minnesota State Aid Streets, Local Streets,
Stormwater Management, Sanitary Sewer, Public Facilities & Office Equipment, Public Works
Equipment, and Parks &Trails. Of particular note are the following issues:
.
With regard to the City water system, the Wood haven Well house is a facility that will continue to have
problems. Since 1997, periodic inSpections have determined that the controls are in need of replacement,
the pressure tank has suffered corrosion, and potential for leaks is very high. For these reasons, it is
recommended the City explore abandonment of the well and consider connection to a municipal water
supply-such as the City of Chanhassan or Excelsior. A feasibility report would need to be prepared, and
the CIP would need to be adjusted to reflect those anticipated project costs. Council agreed this matter
should be investigated in the manner described.
With regard to Minnesota State Aid Street Projects, there were a number of areas discussed. Construction
of the intersection realignment project at State Trunk Highways 7 and 41 is anticipated to occur in the
year 2000. Costs for Shorewood's portion of this project is $184,650. This item is also anticipated to be
reimbursed to the City through Minnesota State Aid.
Secondly, construction and improvements related to the installation of a traffIc signal at the intersection
of County Road 19/Country Club RoadlSmithtown Road are tentatively slated for 2001. Preliminary
layout and costs have been reviewed and approved by the City. However, due to concerns remaining
regarding right of way impacts, the Tonka Bay City Council has yet to approve this project. A joint work
session between the two City Councils is anticipated in Spring, 2000, with possible construction in 2001.
Third, controversy regarding ownership of right of way and proposed trail widths issues have sidelined
the project of reconstructing Smithtown Road --from Eureka Road east to Country Club Road. Recently,
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CITY COUNCIL WORK SESSION MEETING MINUTES
March 13, 2000 . Page 2
a right of way study has been completed documenting ownership and jurisdiction of the City. Some
thought should be given to the matter of scheduling construction for the roadway and any anticipated trail
segment along Smithtown Road. Acquisitions are scheduled for 2001 with construction tentatively
occurring in the year 2002. It is hopeful that the City would be able to use State Aid to help pay for the
cost of this project.
Scheduling for Local Street Projects has been extended outward to reflect the need to adjust general fund
contributions from the last budget cycle. Projects are still anticipated to occur within the year 2000 as
planned, however, they may be contingent on adjustments related to other reconstruction or pavement
reclamation projects.
To date, the City has not been successful in having the bonding company live up to expectations for
repairs to the Senior Community Center. It is recommended that the Local Roads Fund be utilized to
fund the shortfall if needed to cover the cost of these repairs. If a favorable award is attained from
litigation, the Local Roads Fund would be reimbursed.
Regarding Stormwater Management, it is hopeful that land acquisition for the Gideon Glen Wetland .
Restoration Project, can commence in the year 2000. There are many agencies that have been contacted
to participate financially in making this project a reality. Currently, the City is awaiting a report on status
of the Metro Environment Partnership Grant Application.
Considerable discussion by Council and Staff centered on the Capital Improvement Plans for the Parks
and Trails. While many projects have been slated for the near future, the Freeman Park Multipurpose
Building and the Skate Park have been designated as primary goals. The recent estimates for completion
of the Multipurpose Building are severely over budget. While several scenarios were discussed, it was
the consensus of the Council that plans for construction need to be reviewed by all parties involved to
find some workable solution to bring the anticipated costs back into balance.
3. ADJOURNMENT
Garfunkel moved, Lizee seconded, adjourning the work session at 10:48 P.M. Motion passed 4/0. .
RESPECTFULLYSUBNITTTED.
Sally Keefe,
Recording Secretary
WOODY LOVE, MAYOR
BRADLEY J. NffiLSEN, ACTING CITY ADMINISTRATOR
~-
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236
FAX (612) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO: .
Mayor and City Council
Brad Nielsen, Acting City Administrator
FROM:
Larry Brown; Director of Public Works
.
DATE:
March 20, 2000 -
RE: A Motion to Adopt a Resolution to Accept Bids and Award Contract - Shady Island
Lift Station.
The Shady Island Lift Station Project, City Project 9903, involves site grading, construction of a
retaining wall, and replacement of the control panel and lift station pumps for the lift station located
on Shady Island Point. Attachment 1 is the site location map.
A bid opening was conducted on March 8, 2000 for the project. Attachment 2 is the bid tabulation
results. The low bid was received by Widmer, Inc. for the amount of $50,275.00, as compared to the
engineer's estimate of $54,450.00.
.
It should be noted that due to the narrow width of the road, and the need to disrupt driveway access
to a single family home, construction easements will be required to complete the project. Staff and
representatives from WSB and Associates are in the process of obtaining these easements. To
provide time to finalize the eaSement agreements, the specifications were written to instruct the
contractor to work on construction of the electrical controls and appurtenances. It is estimated that
that step alone will take approximately three months, due to the backlog in the control market. The
three month period will provide adequate time to secure the easements for construction.
Therefore, Staff is recommending award of the contract to Widmer, Inc. in the amount of
$54,450.00. A resolution is attached for your consideration.
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Attachment 1
BID TABULATION
Shady Island Lift Station Rehabiliation and Appurtenant Work
Shorewood, MN
WSB Project No. 1162.00
Bids Opened: 10:30 am, March 8t 2000
Contractor Bid Security Total Bid
Widmer, Inc. X $50,275.00
Jay Bros, Inc. X $60,980.00 .
Engineering & Construction Innovations X $72,074.00
CCS Contracting X $74t100.00
Magney Construction loe X $74,760.00
Moorhead Canstr Inc. X $81,489.00
Ford Const Co. X $82,394.00
Engineer's Estimate $54,450.00
We hereby certify that this is a true and correct tabulation of the bids as received on March 8, 2000.
H~
Oonalo W. Sterna, P.E.
Project Manager
~~X ~
Larry Brown, P .E.
Director of Public Works I City Engineer
.
City Clerk
ClOl /?Ci . rl CiCi) . T. T.17C7T. q
'''")NT ~IHT~~ ~ l=iQlt
Attachment 2
..
CITY OF SHOREWOOD
RESOLUTION NO. 00-_
A RESOLUTION ACCEPTING BID AND A WARDING
CONTRACT FOR SHADY ISLAND LIFT STATION REHABILITATION AND
APPURTENENT WORK
CITY PROJECT 9903
WHEREAS, pursuant to an advertisement for bids for local improvements
designated as the Shady Island Lift Station Rehabilitation and Appurtenant Work, City
Project No. 9903, bids were received, opened on March 8, 2000 and tabulated according
to law, and such tabulation is attached hereto and made a part hereof as Exhibit A; and
.
WHEREAS, the City Council has determined that Widmer, Inc., is the lowest
responsible bidder in compliance with the specifications.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the Mayor and Acting City Administrator/Clerk are hereby authorized
and directed to enter into a contract with Widmer, Inc., in the name of the City of
Shorewood, Project No. 9903, according to the plans and specifications therefor approved
by the City Council on file in the office of the City Administrator/Clerk.
.
2. That the Acting City Administrator/Clerk is hereby authorized and directed to
return forthwith to all bidders the deposits made with their bids, except for the deposits of
the successful bidder and the next lowest bidder, which shall be retained until a contract
has been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 27th day of March, 2000.
Woody Love, Mayor
ATTEST:
Bradley J. Nielsen, Acting Administrator
,.
BID TABULATION
Shady Island Lift Station RehabiliatiQn and Appurtenant Work
Shorewood, MN
WSB Project No. 1162.00
Bids Opened: 10:30 am, March 8, 2000
Contractor
Bid Security
Total Sid
Widmer, Inc.
Jay Bros, Inc.
Engineering & Construction Innovations
CCS Contracting
Magney Construction Inc
Moorhead COnstr Inc.
Ford Canst CO.
x
X
X
X
X
X
X
$50.275.00
560.980.00
572.074.00
$74,700.00
$74,760.00
$81,489.00
$82,394.00
.
Engineer's Estimate
$54,450.00
We hereby certify that this is a true and correct tabulation of the bids as received on March 8, 2000.
H~
Oonalo W, Sterna, P.E.
Project Manager
~~6.=>
. Larry Brown, P.E,
Director of Public Works I City Engineer
.
City Clerk
Exhibit A
ClCl/7C:\',-l VlCV.Hl7C7tQ
. "')N T ~~ I H T -.nc;~ '5l ~QIt
.
.
CITY OF SHOREWOOD
RESOLUTION NO. 00-
A RESOLUTION APPROVING
A SINGLE TEMPORARY GAMBLING LICENSE
WHEREAS, the Shorewood City Code, Chapter 30 I, provides for the licensing of
certain gambling activities in the City; and
WHEREAS, the City prescribes certain restrictions concerning eligibility for such
licensing and application, whereby the licensee will hold the City harmless for all claims arising
out of the granting of such license; and
WHEREAS, the following applicant has met the eligibility requirements for such a
license and has agreed to all terms and conditions of the agreement contained in the license.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
That a single temporary license for the conduct of gambling as specified in the terms, and
conditions of the license be issued to Lake Minnetonka - Excelsior Rotary. Said raffle to
be held on Monday, August 28, 2000 at the Minnetonka Country Club, 24575 Smithtown
Road, Shorewood, Minnesota.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th
day of March, 2000.
WOODY LOVE, MAYOR
ATTEST:
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
tt36
.'
.
CITY OF SHOREWOOD
RESOLUTION NO. 00-
A RESOLUTION AUTHORIZING APPROVAL OF A LEASE AGREEMENT
BETWEEN THE CITY OF SHOREWOOD AND HENNEPIN COUNTY\
FOR NEW ELECTION EQUIPMENT
WHEREAS. Hennepin County has purchased new Election Equipment for a countywide
optical scan voting system; and
WHEREAS, the County will lease one unit of Election Equipment, related Hardware and
Services for each precinct in the City of Shorewood as stated in the attached Lease Agreement
No. A0831O; and
. WHEREAS, the City of Shorewood desires to lease four (4) Model 100 Optical Scan
Precinct Count Units, related Hardware and Services from the County for use in all City
elections;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
That the Mayor and City Administrator are authorized to enter into Lease
Agreement No. A0831 0 with Hennepin County for new Election Equipment,
related Hardware and Services for use in all City Elections.
.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th
day of March, 2000.
WOODY LOVE, MAYOR
ATTEST:
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
#3c"
FROM LARKIN HOFFMAN DALY (612)896-3250
(WED) 3. 22' 00 16: 51/8T. 16: 45/NO. 4260889328 P 2
..
-.
MEMORANDUM
TO:
Brad Nielsen, Acting City Administrator
Jean Panchyshyn., Deputy Clerk
Tim Keane, City Attome~
.LAmaN, HOFFMAN, DAL V & LINDGREN, LTD.
Attorneys at Law
l~~claJ Center
- ---- 'enne South
:soia 55431
!) 835-3800
o t=-- ~ ~) 896-3333
1if
FROM:
DATE:
RE;
March 22, 2000
Lease Agreement with Hennepin County for Election Equipment
Our File No. 24,444-00
.
The pwpose of this memorandum is to confirm our review of the Lease Agreement by and
between Hennepin County (Lessor) and the City of Shorewood (Lessee) relating to the lease of
election equipment. The Agreement is in order for exec;ution, although I would note the liability
and indemnification provisions are drafted heavily in favor of Hennepin County. Additionally.
please be aware of the annual maintenance fee of $125.00 per unit
Should you have any questions, please contact me at (612) 896-3203.
0:;6612:;.01
.
Agreement No. A08310
HENNEPIN COUNTY/CITY OF SHOREWOOD
LEASE AGREEMENT
THIS AGREEMENT, made by and between the COUNTY OF HENNEPIN and the
CITY OF SHOREWOOD, both political subdivisions of the State of Minnesota, hereinafter
referred to as the "County" and the "City" respectively. For purposes of this Agreement, the
address of the County is A2300 Government Center, Minneapolis, Minnesota 55487 and the
address of the City is 5755 Country Club Road, Shorewood, Minnesota 55331.
WITNESSETH
.
WHEREAS, the Hennepin County Board of Commissioners in Resolution Number 99-6-
426 authorized the purchase of election equipment (hereinafter "Election Equipment") for a
countywide optical scan voting system, election hardware and services through the State of
Minnesota Cooperative Purchasing Agreement; and
WHEREAS, the County pursuant to Minn. Stat. ~ 383B.145, Subd. 9 may transfer
property to the City for its use; and
WHEREAS, the County desires to lease new Election Equipment to the City for use in all
City elections.
NOW THEREFORE, in consideration of the mutual undertakings and agreements
hereinafter set forth, the County and the City agree as follows:
Section 1
.
SCOPE OF AGREEMENT
1.1
The County hereby leases to the City at the cost identified below and subject to the terms
and conditions of this Agreement, and the City hereby agrees to lease from the County
Election Equipment identified as: one (1) Model 100 Optical Scan Precinct Count Unit
(including two (2) PCMIA memory cards, one (1) Model 100 metal ballot box, one (1)
Model 100 hard cover carrying case, and one (l) Model 100 soft cover carry case) for
each precinct contained within the City. The County may additionally lease to the City
and the City may lease from the County one (1) Model 100 Optical Scan Precinct Count
Unit and related items identified above for each backup Optech HIP Precinct Count Unit
transferred to the County by the City for trade-in value.
Section 2
OWNERSHIP
2.1 The City acknowledges that the County owns the Election Equipment and that the City is
authorized to use said Election Equipment for official election related purposes. Use of
the Election Equipment for any other purpose is strictly prohibited absent express written
consent of the County.
2.2 The City acknowledges and agrees that the Election Equipment may contain proprietary
and trade secret information that is owned by Election Systems and Software (ESS) and
is protected under federal copyright law or other laws, rules, regulations and decisions.
The City shall protect and maintain the proprietary and trade secret status of the Election
Equipment.
Section 3
.
HANDLING OF EQUIPMENT AND INDEMNIFICATION
3.1 The City shall be responsible for the Election Equipment while it is in the City's custody.
The City either through insurance or a self-insurance program shall be responsible for all
costs, fees, damages and expenses including but not limited to personal injury, storage,
damage, repair and/or replacement of the Election Equipment while this contract is in
effect, consistent with the City's defense and indemnity obligations contained in Section
5.6 herein.
Section 4
TERM, TERMINATION
.
4.1 The City and the County agree that this Agreement is in effect during the period
commencing upon signature by the County and terminating when the City and County
mutually agree that the equipment will no longer be used for the City's elections, unless
terminated sooner by either party with cause upon seven (7) calendar days' written notice
to the other.
Section 5
OTHER TERMS AND CONDITIONS
5.1 No Waiver. No delay or omission by either party hereto to exercise any right or power
occurring upon any noncompliance or default by the other party with respect to any of the
terms of this Agreement shall impair any such right or power or be construed to be a
2
waiver thereof unless the same is consented to in writing. A waiver by either of the
parties hereto of any of the covenants, conditions, or agreements to be observed by the
other shall not be construed to be a waiver of any succeeding breach thereof or of any
covenant, condition, or agreement herein contained. All remedies provided for in this
Agreement shall be cumulative and in addition to, and not in lieu of, any other remedies
available to either party at law, in equity, or otherwise.
5.2 Governing Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Minnesota.
5.3 Entire Agreement. This Agreement constitutes the entire agreement between the
parties, and there are no understandings or agreements relative hereto other than those
that are expressed herein. No change, waiver, or discharge hereof shall be valid unless in
writing and executed by both parties.
.
5.4
5.5
.
No Assignment. Neither PartY shall assign, sublet or transfer this Agreement, either in
whole or in part, without the prior written consent of the other party, and any attempt to
do so shall be void and of no force and effect.
THE CITY AGREES THAT THE COUNTY IS FURNISHING THE ELECTION
EQillPMENT ON AN" AS IS" BASIS, WITHOUT ANY SUPPORT
WHATSOEVER, AND WITHOUT REPRESENTATION OR ANY EXPRESS OR
IMPLIED WARRANTIES, OTHER THAN THOSE PROVIDED BY ESS,
INCLUDING BUT NOT IN ANY MANNER LIMITED TO, FITNESS FOR
PARTICULAR PURPOSE, MERCHANTABILITY OR THE ACCURACY AND
COMPLETENESS OF THE ELECTION EQUIPMENT.
THE COUNTY'S SOLE LIABILITY AND THE CITY'S EXCLUSIVE REMEDY
FOR ANY SUBSTANTIAL DEFECT WHICH IMP AIRS THE USE OF THE
ELECTION EQUIPMENT FOR THE PURPOSE STATED HEREIN SHALL BE
THE RIGHT TO TERMINATE TillS AGREEMENT.
THE COUNTY DOES NOr WARRANT THAT THE ELECTION EQUIPMENT
WILL BE ERROR FREE.
THE COUNTY DISCLAIMS ANY OTHER WARRANTIES, EXPRESS OR
IMPLIED, RESPECTING TillS AGREEMENT OR THE ELECTION
EQillPMENT.
5.6 In no event shall the County. be liable for actual, direct, indirect, special, incidental,
consequential damages (even if the County has been advised of the possibility of such
damage) or loss of profit, loss of business or any other fmancialloss or any other damage
arising out of performance or failure of performance of this Agreement by the County.
The County and the City agree each will be responsible for their own acts and omissions
under this Agreement and the results thereof to the extent authorized by law and shall
defend, indemnify and hold harmless the other party for such acts. Eacb party shall not
3
.
.
.
5.12 For use ofthe Model 100 Optical Scan Precinct County Units, the City shall:
a. Pay the County the amount of One Hundred dollars ($100) per Model 100 Optical
Scan Precinct Count Unit upon delivery to the City of said equipment;
OR
b. Convey to the County Optech nIP Precinct Count Units equal in number to the
number of Model 100 Precinct Count Units delivered to the City. The City makes
no implied or express warranties concerning the equipment, and the County will
accept the Optech nIP Precinct Count Units if each is in reasonable working
condition.
5.13 Maintenance Agreement. The County will enter into a Maintenance Agreement with
Election Systems & Software, Inc., for maintenance of the City equipment at the
expiration of the Warranty Period, determined to be December 31, 2001. The City shall
obtain the services furnished by the Maintenance Agreement directly from Election
Systems & Software,Jnc.. The annual fee for said Maintenance Agreement shall be One
Hundred Twenty-five dollars ($125) per unit, and any increase in the fee shall not exceed
three percent (3%) of the prior two (2) year Maintenance Agreement with the County.
The City shall reimburse the County for the County's out-of-pocket costs in securing the
Maintenance Agreement at the time of renewal of said agreement by the County.
Payment by the City shall be made within thirty-five (35) days of receipt of invoice.
5.14 Program Service. The County shall, without charge, provide programming services
prior to each time the City uses the Election Equipment. Service for the accumulation of
election results may be made available at the discretion of the County.
5.15 Inspection and Return of Equipment. The County shall have the right to enter into and
upon the premises where the Election Equipment is located for the purposes of inspecting
the same or observing its use. On an annual basis, during the term of this Agreement, the
City shall comply with the County's request for verification of Election Equipment
inventory. Upon termination of this Agreement, the city shall forthwith deliver the
Election Equipment to the County or its designee, complete and in good order and
working condition. The City shall be responsible for all costs, including but not limited
to shipping, related to the repair or replacement of lost, stolen, destroyed or damaged
Election Equipment.
THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK
5
COUNTY BOARD APPROVAL
CITY, having signed this contract, and the Hennepin County Board of Commissioners
having duly approved this contract on the 3rd day of August, 1999, and pursuant to such
approval, the proper County officials having signed this contract, the parties hereto agree to be
bound by the provisions herein set forth.
Approved as to form
COUNTY OF HENNEPIN
STATE OF MINNESOTA
By:
Chair of Its County Board
Assistant County Attorney
Date:
And:
Assistant/County Administrator
Approved as to execution
ATTEST:
Deputy/Clerk of County Board
Assistant County Attorney
Date:
CITY OF SHOREWOOD
Approved as to form
By:
Mayor
By:
City Clerk/City Manager
City Attorney
Date:
6
.
.
.
~
CITY OF SHOREWOOD
PARK COMMISSION
TUESDAY, MARCH 14, 2000
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:30 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
o RP.FT
Co-chair Arnst called the meeting to order at 7:32 P.M.
A.
Roll Call
Present:
Also Present: Little League Representative Gordy Lindstrom; Adult Softball Representative
Chuck Horton
B. Review Agenda
· Item #9 will move to the end (after #13).
· Discussion of the skate park will be added to the agenda, just before Old Business.
· A report from Engineer Brown on the Freeman Park multi-purpose building and the CIP will
be discussed after item #5.
.
Dallman moved, Puzak seconded to approve the Agenda as amended. Motion passed
unanimously.
2. APPROVAL OF THE MINUTES
A. Park Commission Meeting Minutes of January 11, 2000
Change all misspellings from "trial" to "traiL"
Puzak moved and Dallman seconded to approve the Minutes as corrected. Motion passed
unanimously.
3. MATTERS FROM THE FLOOR
There were none.
J:t
5A
.
t
PARK COMMISSION
MARCH 14, 2000 - PAGE 2
4. REPORTS
A. Report on City Council Meetings of January 24, February 14 and February 28
Council Liaison Zerby will report after his arrival.
B. Update on Smithtown Right-of-Way Issues
City Engineer Brown explained the outcome of the right-of-way report which was completed by
the City's attorney and the engineering firm, WSB & Associates. They have searched parcel-by-
parcel to determine where the City has dedicated right-of-way or some other form of easement.
Calculations were done to determine what it would take to acquire the land needed for a full
right-of-way width along Smithtown Road, from Country Club Road to the Victoria border. At
current rates, the cost would be about $450,000. Brown added that the acquisition of rights-of-
way is now eligible to state aid dollars. He also noted that the number of properties where there.
is dedicated right-of-way is greater than expected.
Council Liaison Zerby arrived.
Commissioner puzak asked if there is a difference between just a road upgrade and a road
upgrade with a pathway. Brown said that the way costs are calculated, the City would be
purchasing boulevard area, either way. The difference for road, or road with trail would be
minute.
puzak asked, if there is a difference, how much of it would be eligible for state aid. Brown said
it may, in fact not be state aid at alL This is assuming it is. If we do use state aid, those
acquisitions would be included. There were further questions about various options and the need
of purchasing easements. Brown said if any roadway or trail project goes outside of the existing
footprint, the City would need to purchase right-of-way.
.
Co-chair Arnst asked if the next step is to communicate to Smithtown neighbors. Puzak said it is
the Commission's obligation to clarify the information for residents and we now know more
about the options. Co-chair Dallman said if state aid is involved, it becomes a City Council and
staff problem.
Commissioner Kate Lynch Bix asked what the minimum requirements are for state aid? Brown
explained that there are two important requirements; width and vertical sight line. For example,
if the trail is flattened, but the roadway is not, it may require a retaining walL The other matter is
width. State aid requires 8 feet (preferably 10 feet) for a traiL
Puzak said he is in favor of meeting with Smithtown neighbors. Dallman agreed, but asked if it
is the role of staff, Council, or Park Commission. There was further discussion about location,
timing and presentation. Council Liaison Zerby said that the City Council would like to hear
what the neighborhood needs. For one thing, residents have said they do not want curb and
gutter.
.'
, PARK COMMISSION
MARCH 14,2000 - PAGE 3
The Commission agreed to hold a public meeting at City Hall on a future Saturday to present the
information gained through the right-of-way study and to gather resident feedback. Arnst will
work on dates and get back to the Commission. Invitations will then be sent to residents.
C. Update on Grant Applications
Brown reported that the Metro Greenways grant of$15,000 was denied and a $5,000 grant from
Met Council was also denied. The City has applied for several grants and is waiting for word on
one other larger grant. Brown has recently taken over the work on DNR grants for the Freeman
Park multipurpose building and the skate park, and the application will be submitted by the end
of the month.
D. Update on Application for Variance for Little League Dug Out on Field #3
.
Gordy Lindstrom spoke on behalf of the South Tonka Little League, noting that the correct field
number is Field #2. They have submitted the application for a variance, which will be on the
Planning Commission agenda at the first meeting of April. The project could proceed after
weight restrictions end or it can wait until the end of baseball season in August.
Engineer Brown reported that the City's negotiation with the State for $50,000 to close the
Freeman Park access may not come through. The State may do away with the cooperative
agreement program because of limited staffing. The City's cost was $126,000 to reconstruct the
parking and traffic area, with the State contributing $50,000. The City's Capital Improvement
Program is also tight, so there is question on whether to proceed with closing the access.
Mr. Lindstrom also reported that one of the Little League representatives spoke with neighbors
living near Field #2. . The neighbor with the foul ball problem said he is happy with the netting
solution and indicated he has no objection to the dugouts.
.
E. Report on Park Foundation Meeting of February 10, 2000
Co-chair Dallman reported on the joint session with Council and the Park Commission. It was
reiterated that the Foundation will need to help with fundraising because of everyone's
determination to move ahead with the skate park and multipurpose building. The Foundation
will meet again on Thursday, March 16. The fundraising brochure is ready to print.
F. Report on LRT Trail Walk of February 12, 2000
Co-chair Arnst reported that two Park Commissioners, the Mayor and Councilmember Lizee
walked the LR T trail and encountered about 8 neighbors and 28 dogs. It was a quiet walk and
the only suggestion they heard was to add another garbage can, perhaps at Strawberry Lane.
Otherwise, there were no complaints. Zerby added that there were a couple of people riding
bikes as well as some cross-country ski tracks along the far edge of the trail.
(,
1.
PARK COMMISSION
MARCH 14,2000 - PAGE 4
A. Report on City Council Meetings of January 11, February 14 and February 28 -
Revisited
Zerby reported that the City Council did vote to plow about 50% of the width of the LRT trail
this year, based on trail-user comments. Arnst commented that the Council wishes to proceed on
the skate park project. They would like to hear from the Park Commission about which of the
two sites (the old State Hwy 7 wayside picnic area or Manitou Park in Tonka Bay) they prefer.
puzak said he thinks the Highway 7 location is better, but it is premature to say for sure. He
suggested that the Park Commission first propose to City Council that the property be considered
to become a future Shorewood park. The next step is to go through public hearings, and based
on those discussions, we will be prepared to answer if it is the best location for a skate park.
Engineer Brown asked for clarification on the statement to designate the site as a park or a skate
park. puzak said first we have to know if it is a park. Then it's on our [the Commission's] table .
and we would go through the process of planning, zoning, etc.
Puzak moved, Berndt seconded that the Park Commission wants to focus the City Council,
Park Commission, Planning Commission and staff energies on the former State-owned
Highway 7 wayside rest area to be designated as a skate park.
Commissioner Howard Young asked why that is the best site. puzak explained the background
of the two possible sites (the wayside rest area and Manitou Park) and the pros and cons of both.
Dallman said he is all for the former State property being designated as Shorewood park land, but
recommends they make the skate park decision a separate issue.
Commissioner Bix asked for some details about the skate park. puzak described some of the
features and ideas on use of the park. He added that the Highway 7 site also has potential for a .
picnic area and possibly other activities.
Dallman reiterated that he would like to go to the City Council with a request that the land first
be adopted as a City park. puzak said he believes the Commission has already asked the Council
to consider it as parkland. Brown said he is not sure there was a formal motion, but there has
been discussion to that effect.
The motion on the table passed 5/1 (Dallman opposed).
5. DISCUSSION ON JANUARY 31st JOINT MEETING WITH SPORTS
ORGANIZATIONS
· Follow up With Adult Softball
Mr. Gordy Lindstrom explained that the Adult Softball organization has been run by volunteers
in the past, with some support provided by Minnetonka Community Education & Services
PARK COMMISSION
MARCH 14, 2000 - PAGE 5
(MCES). There was just one league director for 55 teams. Now, with a change in leadership,
they are forming a board of directors for a different way of administering. Lindstrom introduced
softball representative, Chuck Horton.
Mr. Horton stated that the softball board is active and he wanted to inform the Commission that
there is now more than one person overseeing the adult softball organization. They are making
headway and trying to deal with a declining enrollment and they want to do what is right for
everybody. He said Adult Softball will not be using the fields as much as before, which may
open up space to another use (such as Little League).
.
puzak stated that the Commission has a responsibility to balance limited resources with needs.
He added that youth Baseball has a growing program which could expand if it had more field
space. They have been good citizens in caring for the park facilities, and if we can provide for
their growth, Puzak said the City wants to do so. He also explained about diminishing fund
resources and the need of user fees.
Horton agreed with the need to collect user fees. He estimated that the adult league would utilize
2 of the 3 fields, and only on Monday, Thursday, and Friday evenings. They are down to 26
teams right now. Horton added that the girl's softball league may be interested in field space too.
Dallman asked if MCES should know those spots are available. Mr. Horton said MCES attends
their meetings and is aware of the league's scheduling needs.
puzak suggested the idea of making temporary changes to adjust the field for youth baseball so
the field could be used by adult softball again in the future. Mr. Lindstrom said that Little
League would like to have the use of the adult fields, adding that changes to the field would not
be needed.
.
Mr. Horton also asked about Adult Softball's past and current user fees, saying there is some
question about the 1998 debt, which some thought had been paid. Arnst said someone will check
with the City's Finance Director. Mr. Horton also asked about this year's fee as they need to plan
a budget. Arnst explained that the City has notified the various sports groups of the needs. The
next step is to look individually at each organization's situation. The Commission will contact
adult softball to set up a time to visit about that.
Mr. Lindstrom thanked the Commission, adding that he feels it is a benefit for the two groups to
work together. He also expects that girl's softball will grow in next year or two.
Dallman asked if there is room for soccer to use the outfield area. Lindstrom said he feels it is a
conflict because of the damage to the field. Mr. Horton agreed, saying the City has beautiful
fields and soccer really damages the surface, especially on wet, rainy days.
A 5-minute break was called at 8:42 P.M.
The meeting reconvened at 8:53 P.M.
.!
PARK COMMISSION
MARCH 14, 2000 - PAGE 6
6. REPORT ON STATUS OF THE FREEMAN MULTIPURPOSE BUILDING AND
CAPITAL IMPROVEMENT PROGRAM
Engineer Brown distributed drawings of the proposed multipurpose building and reviewed its
amenities and intended function. He explained that, due to increased supply and labor costs, the
estimated price is now at $378,000, about 150% of the original budgeted amount of $250,000.
The City Council has discussed the dilemma and they still have a goal to get restroom facilities at
Freeman Park. They also stated that they do not want the project to lose momentum.
.
WSB & Associates, the City's consulting engineer has provided comparisons with other recently
built multipurpose buildings and our costs, at $226 per square foot, do compare to those. One
money-saver to consider is to exclude the overhead picnic structure at this time, which would cut
$52,000. It was pointed out that there is another picnic shelter at Freeman. The other item is to
remove the stainless steel sink in the concession stand, which would save $13,000. A much less
expensive sink would still work with the health code requirements.
Commissioner Themig arrived at 9:05 P.M.
Brown mentioned other possible comers to cut such as; delay construction of bituminous trail,
which would subtract $3,800, eliminate the cost of the meter at $4000, and look at the $4,500 for
heating/cooling system, which seemed high. Yet, even with these changes, it is still over budget.
Another suggestion is to reduce the building width by 5 feet, which leaves a space of 35 feet by
24 feet and saves an estimated $88,000.
There was discussion of the options for reducing the cost and increasing the budget figure to
bring the two numbers closer together. puzak commented that the architect has a responsibility
to design within budget. Brown said he may get some results by going back to WSB and the
architect again with a review of the original budgeting limits.
. Brown then directed attention to the current CIP, taking a look at what is financially feasible, and
reviewing the Park Project Schedule and Funding Source Summary. He explained some changes
(which depend on certain assumptions) to make the project work fmancially. The City Council
gave direction to get the cost down within budget and to keep the project on track, and
recommended approaching the Parks Foundation for support at their March 16 meeting.
Commissioner Puzak said we need to get creative, make concessions and compromises that are
palatable, and still build it. The next step is prioritization of cost-saving cuts. Brown said that
would help tremendously.
Puzak said if you take out the flatwork (square footage) and still have as many turning points, the
savings are not that great because the real expense is in details, not in square feet. Brown said
the savings would mostly be in trusses and roofing. There was further discussion about; putting
the bathroom piping on a common wall, the cost of glass block, and other options for the exterior
surface material. Brownwill check into the price difference for cut-face rock.
'"
~
PARK COMMISSION
MARCH 14,2000 - PAGE 7
Commissioner Themig pointed out the durability issue for the exterior surface. He asked about
possible grants, saying this project may qualify for some funding. He also said that this is what a
building like this costs, citing an example he had just heard at an earlier meeting.
puzak recommended to go back and negotiate with the architect to redesign (at no charge
because they missed the target) and ask for core features under $250,000. Square footage may be
a solution, but bathrooms, concession area and storage have to stay. Themig said he is not
comfortable putting all of the blame on the architect. We told them what we wanted and looked
at conceptual plans and they will say the building we asked for cannot be done for that amount.
Brown said if the building is constructed this year, it would require borrowing $100,000 or
$125,000 from the General Fund. It also means delaying other projects. There was discussion
about eliminating or delaying the Highway 7 access closure project.
Puzak said they can't take out bathrooms or concessions from the plan. The only opportunity is
to reduce square footage and exclude the picnic shelter area. Themig disagreed on the absolute
need for concessions. He sees that as optional, especially with the complications it brings.
Co-chair Arnst asked if all agree that they want this project to happen this year. All said yes.
Councilmember Zerby said, speaking for the Council, they would like to see this built this year as .
well. Further delay raises questions of whether it is truly needed. Puzak said there is a need.
Bathrooms are a definite need. The picnic shelter area is not essential and could be a 2nd phase.
Arnst asked if making the building 5 feet narrower will compromise the building's .function.
Brown said if it buys a good amount in savings, we will do it. Arnst asked if others agree to
eliminate the $13,000 sink. All said yes. The final prioritization agreed upon by the
Commission was; (1) Eliminate the picnic shelter area, (2) Down-size the sink, (3) Reduce the
square footage if needed.
Themig also suggested that the roof-line be redesigned to one level and to look at less expensive
options for the granite countertops in the bathrooms. He also recommended that the building be
made smaller by getting rid of the bump-outs rather than narrowing it in out of the middle.
Brown will take the Commission's changes to WSB as quickly as he can. There was discussion
about how to reconvene soon for a final decision. Though a formal motion is not required to
~
. fII
PARK COMMISSION
MARCH 14,2000. PAGE 8
bring the request to Council, the Commission agreed on the need to meet briefly for final review
of the plan. Brown said he will try to arrange a meeting for this topic and thanked the
Commission for hearing all of this material again.
7. SET DATE TO SCHEDULE NEIGHBORHOOD MEETING FOR VINE fiLL
ROAD
Co-chair Arnst said a second meeting this month (on March 28) will be a work session to address
items not covered tonight and to brainstorm on raising additional revenue. There will be a public
information meeting from 7:00 P.M. to 7:30 P.M. to see plans for the Vine HilVCovington trail
segment. Work session will go from 7:30 to 9:30 P.M.
8. DISCUSSION OF PARK COMMISSION GOALS FOR 2000
.
To be discussed in work session on March 28.
9. REVIEW PET POLICIES
To be discussed in work session on March 28. Policy recommendation will go to the next
regular meeting for approval.
10. RECOMMENDATION OF CHAIR AND VICE CHAIR FOR 2000
Commissioner Themig respectfully declined nomination as Chair (which would have been the
natural order according to past procedure), explaining that he has increasing responsibilities at his
job, and the role of Chair is large, especially with the shortage of staff support at the present time.
.
Commissioner Berndt (as next in line) declined, citing a lack of experience as a Park
Commissioner.
Commissioner puzak explained that he is interested because he enjoys it. However, his concern
is, by not following the policy of rotating chair, the future appointments become political and a
decision may eventually hurt someone's feelings. It should be avoided if possible. After further
discussion of the options,
Dallman moved, Berndt seconded that Pat Arnst serve as Park Commission Chair.
Dallman withdrew the motion.
Dallman moved that Pat Arnst serve as Park Commission Chair and Mark Themig serve as
Vice Chair. Puzak seconded and the motion passed 7/0.
11. CONSIDERATION OF SCHEDULE OF PARK LIAISONS TO COUNCIL AND
PLANNING COMMISSION
The following City Council Liaison schedule was established for the year 2000:
.. .
~
PARK COMMISSION
MARCH 14,2000 - PAGE 9
March 27 Themig August Young
April Dallman September Arnst
May Berndt October Themig
June puzak November Berndt
July Bix December puzak Alternate Dallman
The Planning Commission Liaison will be appointed on an as-needed basis.
12. APPOINTMENT OF A PARK COMMISSIONER TO THE LAND
CONSERVATION ENVIRONMENT COMMITTEE
Paula Berndt will continue as Park Commission Representative to th<; LC&EC.
13. APPOINTMENT OF A PARK COMMISSIONER TO THE PARKS
FOUNDATION
.
Howard Young was appointed as Park Commission Representative to the Parks Foundation.
14. REVIEW TO DO LIST
Tabled.
15. OLD BUSINESS
There was none.
16. NEW BUSINESS
Brown announced the recent resignation of Finance Director, Al Rolek.
.
17. ADJOURNMENT
Puzak moved, Themig seconded to adjourn. Motion passed 7/0.
The meeting adjourned at 10:43 P.M.
Respectfully Submitted,
Connie Bastyr
Recording Secretary
I
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, MARCH 7, 2000
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
DRAFT.
MINUTES
CALL TO ORDER
Commissioner Bailey called the meeting to order at 7:00 P.M.
ROLL CALL
Present:
Commissioners Bailey, Turgeon, Woodruff, Rosenberger; Planning Director
Nielsen; City Engineer Larry Brown; Commissioner Anderson arrived after Roll
Call (7:03)
.
Also Present: Former Commissioner Skramstad
Absent:
Chair Callies; Commissioner Boehm
REVIEW AGENDA
Planning Director Nielsen requested an addition after item #6 to discuss appointments of a chair
and vice chair. He also announced that Tom Skramstad has resigned from the Planning
Commission in order to represent the City at the Lake Minnetonka Conservation District
meetings. Nielsen invited those present to a farewell gathering at the conclusion of this meeting.
Skramstad is in attendance to share his thoughts on the CUP requests, but cannot vote.
. Turgeon moved, Woodruff seconded, approving the agenda as amended. Motion passed
4/0.
APPROVAL OF MINUTES
Turgeon moved, Woodruff seconded, approving the January 18, 2000. Planning
Commission Minutes as presented. Motion passed 3/0 with 1 abstaining.
Turgeon moved, Bailey seconded, approving the February 15, 2000 Planning Commission
Minutes as presented. Motion passed 2/0 with 2 abstaining.
~
PLANNING COMMISSION MINUTES
MARCH 7, 2000 - PAGE - 2
1. PUBLIC HEARING - CUP - CONSTRUCT MONOPOLE AND ANTENNA
Applicant:
Location:
U .S. West Wireless
19395 State Highway 7
Commissioner Bailey reviewed the procedures for a public hearing, reminding those present that
the Planning Commission is a recommending body only.
Planning Director Nielsen provided background for this request, which is detailed in his
memorandum, dated March 3, 2000 and referenced as File No. 405(00.03). He then reviewed the
policy of the Telecommunications Act, which does not allow a City to prohibit installation of
communications equipment.
Nielsen went on to explain why a freestanding tower is proposed, rather than construction on an
existing facility. Code requirements were highlighted and reviewed.
Engineer Brown reported on his analysis of traffic flow and emergency vehicle access, stating .
that the location of the pole appears to be reasonable with the site. He is asking that the
applicant's structural engineer show that repairs can be made to the nearby fire hydrant without
having to support the tower.
Nielsen mentioned other requirements for the structure which were included in Brown's report,
dated March 2, 2000. If all conditions are met, staff would recommend approval.
The City's telecommunications consultant, Garrett Lysiak provided his analysis of frequencies
and review of the water tower facility, explaining why location on the water tower would not
meet the needs of the applicant. He provided maps, showing the ranges covered by existing
towers and then a scenario with the proposed tower and the resulting changes to coverage. He
explained that the water tower is not a good site because of height restrictions
Commissioners asked for clarification on the various maps and why coverage is not adequate .
from the water tower site. Lysiak explained how measurements are taken, considering terrain
and foliage. He noted that when a site is rejected, it's because it does not meet requirements.
The engineer representing U.S. West Wireless concurred.
Commissioner Anderson asked about factors that affect the strength of a signal. Lysiak
explained about the impact of interference between sites. He added that signal strength is not the
only concern, but the companies also consider the capacity of users. If the existing system were
working adequately, they would not be proposing this tower. The objective is to cover the
highway and other sites. This location achieved their objectives.
Commissioner Turgeon asked if Mr. Lysiak's analysis looked at other carriers. Lysiak said he is
only looking at coverage for the US West proposal. Coverage could be entirely different for
other carriers.
PLANNING COMMISSION MINUTES
MARCH 7, 2000 - PAGE - 3
The Commissioners questioned Mr. Lysiak further about other options for a US West site and the
potential for other carriers to use the existing water tower facility. When there were no other
questions, the applicant was invited to speak.
Ms. Phyllis Q'Connel, representative for US West, explained that she has done a lot of research
in this area and the proposed tower is her best conclusion. They have a lot of complaints from
customers about loss of service along the highway. Ms. Q'Connel added that the proposed
monopole does meet the City's zoning requirements. She also stated that the water tower site has
too many carriers and US West needed to go up lOO feet to get the needed coverage.
Commissioner Anderson asked if they had approached neighboring Cities for a site. Ms.
Q'Connel explained other avenues that were pursued and what the issues were that prevented
those options.
Commissioner Bailey opened the public hearing.
. Sam Warrick, 5109 Vine Hill Road asked if a site at Minnetonka High School was considered.
Ms. Q'Connel said the school district was approached, however construction at the High School
posed a problem. The mini storage location is the only option running right now.
.
Mr. Warrick said it seems rational that there would be another option and he recommended to the
Planning Commission that they look into that. He went on to say that many promises about new
projects have not been kept, and it is the neighbors who are getting hurt. For example, the
landscaping that was promised around the Pelican Car Wash has not been ,seen. He feels their
area has become the "backyard fence for Shorewood where the trash is thrown" and it is lowering
the property value. He does not want to see this tower over his back yard just because a phone
call is inconvenient for someone driving along the highway. He suggested an improvement of
sidewalks instead, and asked what the Commissioners would want if it were in their own back
yards. (Applause)
Sandy Moore, 5220 Vine Hill Road, said that her husband was involved with the process of the
mini storage development. She pointed out that there were height restrictions on their structures
and this lOO-foot tower does not make sense. There were a lot of things promised, such as a
fence, and it turned out to be a split fence, which does not block the view of Highway 7 so car
lights shine into their back yard.
Commissioner Anderson asked if there were outstanding issues for the mini storage. Nielsen
said the fence is constructed as it was proposed. He will check on the Pelican Car Wash
landscaping. It was pointed out that the mini storage business followed residents' wishes in the
roof color and in eliminating the stripe design along their side of the building.
Dave Blume, 5240 Vine Hill Road, stated that the neighbors spend a lot of time in their ~ack
yards and the monopole will be right in their faces. He pointed out that other carriers can also
use the pole and asked what the tower will look like in 3 or 4 years. Also, the construction at the
PLANNING COMMISSION MINUTES
MARCH 7, 2000 - PAGE - 4
High School is nearly complete and should be reconsidered for a site. Blume said he is trying to
improve his house and feels that Shorewood does not give consideration to his neighborhood.
Allan Johnson, 5865 Strawberry Lane, expressed a general concern for all residents as to the
impact of such projects to neighborhoods and to property values. He said he would not buy a
house under the Medina structure, for example. He asked what can we do to allow the wireless
services and still control impact to City.
Lloyd Enger, 5230 Vine Hill, said he has attended public hearings 3 or 4 times and described the
past experiences in dealing with the Planning Commission. The overall result is that property
values have gone down. He also stated that the mini storage fence is still an issue. He was led to
believe it would be a privacy fence and yet car lights shine through. He asked if Minnesota
Storage is benefiting while residents lose.
Mike Thies, 5235 Shady Lane, said residents were told the mini storage would be like the one to
the west. However, the light is directed down rather than up and it has ruined the view in his
back yard. He and neighbors feel the lighting is excessive. He asked if signs will be added for .
advertising. Nielsen said no.
Tom Heimer, 5215 Shady Lane, stated that he lives near the mini storage and agrees with all of
the resident comments made.
Matt Larson, 5125 Vine Hill Road, said what was an attractive log home when he moved in, has
become an ugly sight and he does not want to add a tOO-foot pole to the view. Enough is
enough.
Nielsen stated that the monopole has a potential of 3 carriers. Brown added that the goal of the
City is to minimize the number of towers, so it is required that they support other carriers, so to
prevent an outgrowth of towers. Nielsen added that the ordinance prohibits dish antennas.
When asked if this tower is proposed so that people won't be inconvenienced, Commissioner .
Bailey replied that, under Federal law, companies have the right to build towers. The job of the
Planning Commission and City Council is to try for the least impact.
Mr. Thies asked about the health effects of energy flowing from the tower. Mr. Lysiak explamed
the health standard for radiation, which is imposed by the Federal Communications Commission
(FCC). Before a provider can put something up, they must meet that standard. This one is well
within standard. Mr. Lysiak has measured exposure and finds there is no real danger to the
public. A standard is in place and all systems in Shorewood comply.
Bill Smith on Grant Lorenz Road said radiation is different for people who are there every day
(such as children at school). He gave the example of a friend of his, and said he is concerned
about health and stated for the record that the City is making a mistake.
PLANNING COMMISSION MINUTES
MARCH 7, 2000 -PAGE - 5
When asked about property values, and if there has ever been compensation to owners, Lysiak
said he is aware of four studies which show that towers like this (and taller) do not impact
property value.
There were no more comments and the public hearing was closed.
There was further discussion about other carriers and antenna locations nearby. The engineer
representing U.S. West said that the proposed tower would reach at least a mile each way. The
goal is to extend coverage to the east, as well.
Commissioner Anderson asked the City's consultant about his analysis and if he explored other
options to go east. Mr. Lysiak replied that there are probably other spots, however, he can only
analyze a given proposal. He said we can suppose a lot of things, but there is a limit to how far
you want to over analyze a problem.
.
Other Commissioners expressed concern about the increasing need for towers and antenna sites
in the future. Lysiak speculated that technology would eventually allow for smaller, lower
antennas on existing power poles where people won't even know they are there. For now,
providers try to use existing locations wherever they can to fill the gaps and address capacity
issues. If another provider comes along, they will choose an existing pole.
There was further discussion about limitations on the number of carriers, requirements for an
equipment building when on public property, and adequate parking for service vehicles. This
proposal meets all requirements.
.
Nielsen explained that the City's ordinance responds to the Federal Telecommunications Act,
which says that a City cannot stand in the way of the communications industry because it is in the
national interest for this industry to survive. Shorewood's ordinance is as limiting as any, and is
modeled after what the majority of others are doing. Ours is more restrictive because we have no
industrial land so we have fewer locations than most. People are buying wireless phones, yet they
don't want antennas in their back yard. The City can't limit them. We have a request in front of
us that meets the existing requirements and that binds us. After more discussion,
Turgeon moved, Woodruff seconded to approve the CUP for telecommunications facilities
for US West Wireless according to staff recommendations.
Commissioner Anderson stated that he is opposed because he thinks there is already proper
coverage. It may not be optimal, but he does not see a need to add other sites to prevent one
second of drop time.
Mr. Skramstad recommended that the Minnetonka High School site be reconsidered. Ms.
O'Connel said the request was.rejected by the High School. Nielsen asked if there are other
carriers at the High School and Ms. O'Connel said she does not believe so.
PLANNING COMMISSION MINUTES
MARCH 7, 2000 - PAGE - 6
Commissioner Turgeon said the City does not have solid legal ground to deny the request.
Woodruff added that she thinks the City is forced to approve.
Commissioner Rosenberger stated that he hates cell phones, but as heard, one was used tonight
during this very meeting. He is not sympathetic with the telecommunications companies,
however the area is zoned to accommodate this type of use. He, therefore, has to vote in favor.
Commissioner Bailey said it is unfortunate there is a lot of bad blood between residents and the
mini storage business. He asked staff to revisit the site to see if they are complying. Nielsen said
he has not had complaints since the lighting was fixed, but will check on the lighting, and have it
corrected if in excess of the ordinance. Staff will also will check on the car wash landscaping.
Bailey stated that as much as residents don't like it, the property is commercially zoned. The
City has an obligation to facilitate the telecommunications industry. He will vote in favor.
The motion passed 4/1 (Anderson opposed).
.
2. PUBLIC HEARING - CUP - CONSTRUCT MONOPOLE AND ANTENNA
Applicant:
Location:
AT&T Wireless
26350 Smithtown Road
Planning Director Nielsen explained the proposal, noting that the property, which is Zoned RI-A
is leased by the City and is therefore obligated to solicit comments from the school district.
The proposal has been reviewed by the City's consultant-to look at radio interference, etc.
Another possible location was at Eureka Road and Highway 7. The residential area is not
acceptable. The Freeman Park area was considered, but the Park Commission encouraged use of
an existing tower. There is no commercial land on the west end of town.
Nielsen stated that because the existing carrier, APT, was not a good experience, a portable
generator will not be allowed in this request. Also, the applicant has been asked to house the
equipment away from the residential side. The telecommunications consultant has addressed
emission, which is to be tested periodically by the city. It does meet requirements.
.
Brown added that AT&T is also asked to coordinate fence design with staff and with APT to
construct a corral. Any generators will be allowed on site only in emergency situations. Other
requirements and the easement agreement were explained. The provider is responsible for
separate easements from the School District. Brown concluded that the proposal meets
Shorewood's ordinances contingent upon these conditions.
Lysiak stated that he performed a radiation study and it is well within the standard. Also,
frequencies would not interfere.
PLANNING COMMISSION MINUTES
MARCH 7, 2000 - PAGE-7
Commissioner Anderson asked if there was an analysis of coverage and if AT&T has other sites
in the City. Since the tower can only accommodate three providers, he wouldn't want to see a
duplication of what is on the tower currently. Lysiak said another provider could show up,
however that is out of the City's control.
Commissioner Turgeon stated that the ordinance is not set up to allow us to discriminate what
type of service goes on a site. Anderson said if there is any way to maximize a site, the City
should do so.
The applicant was invited to speak about the request.
AT&T representative, Julie Townsend offered to answer questions, stating that she and Attorney
Peter Beck (also present) are working on the acquisition of the site and on meeting the City's
requirements. She cannot address technical questions.
.
Commissioner Woodruff asked why they propose to go down 30 feet when antennas. can be
placed every 10 feet. Ms. Townsend said it is the best location for frequencies. There was
further discussion about the potential placement of other antennas on the water tower.
The public hearing was opened.
Allen Johnson, 5865 Strawberry Lane, reported that AT&T analogue coverage works fine where
he lives. It is the smaller, weaker phones that need more coverage. His concern is the
proliferation of antennas. Will it look like the Medina tower? Does it impact property values?
Johnson asked the City to consider some way to compensate residents for lost value or to
possibly re-assess the taxable value. He said there is no way of controlling the extent it could go.
.
Bill Smith, Grant Lorenz Road, stated that he is a former science teacher and long term resident
of Shorewood. He has seen lots of changes over 40 years and one concern is that he can no
longer view the night sky from his back yard as he once could. Referencing the history of the
City's sewer line decision, Mr. Smith urged that the City look down the road and be creative in
planning to protect itself through zoning. Things haven't gotten better. He wished them luck.
Mr. Smith is also concerned that there are no changes in protection of the. environment. When a
health issue is raised, studies are used to refute it. We don't know long term effects on health
and the environment.
Will Rudolph, Noble Road said he has a clear view of the water tower from his dining room and
opposes another antenna. He asked about the law that requires the City to allow antennas.
Bailey explained that the City can't declare itself a no-communication tower zone. . Attorney
Peter Beck added that the Federal Telecommunications Act preserves local authority and sets
constraints.
PLANNING COMMISSION MINUTES
MARCH 7, 2000 - PAGE - 8
Mr. Rudolph asked if the City benefits. Mr. Nielsen said yes, in this case, there is benefit to the
City. The earlier request it is on private land and does not benefit the City.
Mr. Rudolph asked what is the need according to AT&T. Is it coverage? Ms. Townsend said
they are lacking in capacity and coverage in that area. The east water tower is overloaded.
When asked if there are any health issues with housing structures, Mr. Lysiak said he has
measured much more severe cases of radiation. If installed properly, there is no radiation hazard.
Compared to measured radiation from microwave ovens, lights, etc., this would be far less.
The public hearing was closed.
Commissioner Anderson asked about the size of the housing. Nielsen said the applicant chose to
build a larger building to accommodate a possible future carrier. Anderson said he does not want
to see a cluster of buildings. Attorney Beck added that would depend upon a future carrier.
Commissioner Rosenberger stated that as far as the Federal law, it is important to remember that
zoning issues must also be addressed. Beck explained that the basic philosophy behind the
Telecommunications Act is that wireless facilities should be as accessible as wire lines were.
The industry is going to be competitive and everyone has to be on a level playing field.
Providers have to meet their license obligation to provide service.
.
Beck added that the Government's goal of keeping antenna sites at a minimum agrees with the
desire of providers. Nobody wants to have more sites. They are not just throwing up sites and
poles indiscriminately. Lysiak added that the law was needed because wireless companies were
being excluded by zoning that was prohibitive.
Nielsen pointed out that people have been given a list of State Senators and Representatives so
they can go to the source. The City is merely dealing with what has been handed down from
higher authority.
.
Commissioner Turgeon asked the applicant's representatives if they have any problems with the
conditions proposed by staff. Attorney Beck said there were none. There was some discussion
about the terms of the lease.
Turgeon moved, Woodruff seconded to approve the CUP for AT&T Services, subject to
recommendations of staff, plus the recommendation that the roofs match the APP building.
Motion passed 4/1 (Anderson opposed).
There was a 5-minute recess.
PLANNING COMMISSION MINUTES
MARCH 7,2000 - PAGE - 9
3. PUBLIC HEARING - SIMPLE SUBDMSION. AND WETLAND SETBACK
VARIANCE (continued from 15 February 2000)
Applicant:
Location:
Dan Heiland
21175 Minnetonka Boulevard
Rosenberger moved, Woodruff seconded to continue this item to the March 21, 2000
Planning Commission meeting. Motion passed 5/0.
4. MATTERS FROM THE FLOOR
There were no matters from the floor.
5. DRAFT NEXT MEETING AGENDA
.
Commissioner Rosenberger stated that he is concerned that a Right of Way ordinance should be
discussed by the Planning Commission soon and asked what can be done to facilitate it. Brown
explained what has been done in the courts and with the utility companies. He agreed that the
City should look into an ordinance soon. A draft will be provided for an upcoming meeting.
Nielsen added that the next agenda will include the Heiland subdivision and variance request,
plus the work program and a discussion of the tree preservation plan.
Nielsen stated that he had sent out a memorandum about strategic planning. The Council will
hold a special meeting on Monday, March 13 at 5:30 P.M. regarding a strategic planning effort
and the Commissioners are invited to attend.
6. REPORTS
.
· Commissioner Turgeon reported on the City Council meeting of February 28, where the
Council moved to direct staff to prepare a resolution approving a preliminary plat for Country
Club Meadows. Council discussion about water service for the development seemed to indicate
that there could be eight new wells. Turgeon said that she did not realize that was an option.
Nielsen said the option is there, explaining that the Council will be looking at a partial
amendment to the current policy that addresses water in new developments. Two changes are
likely in the policy and will hopefully be in effect before this development commences.
Brown added that the City had not been aware of the proposal of wells until a few days before the
Council meeting. He explained the developer's plan.
· CommissionerW oodruff reported that the Land Conservation & Environment Committee is
progressing quickly in getting people involved and in their mission of community education.
They are planning to do a community survey and to host an open house.
PLANNING COMMISSION MINUTES
MARCH 7, 2000 - PAGE -10
· Commissioner Woodruff will act as Council Liaison for the month of March. Commissioner
Anderson will be Liaison for April.
7. APPOINT CHAIR AND VICE CHAIR
Commissioner Turgeon explained that she spoke with Chair Callies about the procedure for
appointing chair and vice chair and it was agreed to leave a decision to the Commissioners.
Turgeon nominated Jeff Bailey to act as chair through the year 2000. Bailey accepted the
nomination. None of the other Commissioners indicated interest in being nominated.
Woodruff seconded the nomination and the vote passed 5/0.
Woodruff nominated Laura Turgeon to act as vice-chair through the year 2000. Turgeon
accepted the nomination. None of the other Commissioners indicated interest in being
nominated. Anderson seconded the nomination and the vote passed 5/0.
There was additional conversation about the residents' comments regarding the mini storage
business.
.
8. ADJOURNMENT
Rosenberger moved, Woodruff seconded to adjourn the meeting. Motion passed 5/0.
The meeting adjourned at 10:43 P.M.
Respectfully Submitted,
Connie Bastyr
Recording Secretary
.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
lVIEMORANDUM
TO: Planning Commission, Mayor and City Council
.
FROlVl:
Brad Nielsen
DA TE:
31 December 1999
RE:
Heiland, Dan - Simple Subdivision and Wetland Setback Variance
Request
FILE NO.
405 (99.25)
BACKGROUND
.
Mr. Dan Heiland proposes to subdivide his property, located at 21175 Minnetonka
Boulevard (see Site Location map - Exhibit A, attached), into two single-family
residential lots as shown on Exhibit B.
The property is located in the R-ID, Single-family Residential zoning district and
contains 21,426 square feet of area. With the exception of the nonconforming
commercial use to the south, the subject property is surrounded by single-family homes.
The property is occupied by Mr. Heiland's existing home. This home will eventually be
removed. A small wetland area (402 square feet) exists on the north end of the site. The
subdivision request also includes a variance allowing the applicant to build closer to the
wetland than 50 feet.
The proposed division will create two lots, 11,322 square feet and 10,104 square feet in
area. Appropriately, the northerly lot is larger due to the location of the wetland. Exhibit
C shows the location of the proposed home, approximately 15 feet from the wetland.
~~ PRINTED ON RECYCLED PAPER
..,
:Jt.f,A
Memorandum
Re: Heiland Subdivision and Variance
31 December 1999
ANAL YSIS/RECOMlVIENDA nON
With the exception of the wetland issue this request is relatively simple. Both lots
comply with the minimum area (10,000 square feet), minimum width (75' at the building
line), and minimum depth (120') requirements of the R-ID district.
The wetland presents an unusual situation. It is small enough that it could be filled in
under the provisions of the Wetland Conservation Act, in which case the wetland buffer
and setback would not be required. Due to its drainage function, however, this low area
should not be filled. A reasonable compromise to this problem is to allow a variance to
the setback requirements on the south side of the wetland.
.
It is recommended that the subdivision and variance be approved subject to the following:
1.
The applicant must provide a legal description for the wetland area, from which
his attorney must prepare a conservation easement in favor of the City of
Shorewood. .
2. The applicant's attorney must prepare deeds conveying drainage and utility
easements to the City.
3. The applicant's attorney must prepare an up-to-date (within 30 days) title opinion
for review by the City attorney.
4.
Items 1-3 above must be completed within 30 days of the Council's approval of
the request. Once the applicant has received the resolution approving the division,
he must record it and the easement deeds within 30 days or the approval will be
void.
.
5. Prior to release of the resolution approving the division the applicant must pay
$1000 as a local sanitary sewer charge for the new lot (credit is given for the lot
with existing home on it).
6. Prior to release of the resolution approving the division the applicant must pay
$1500 as a park dedication fee for the new lot (credit is given for the lot with
existing home on it).
7. Prior to release of the resolution approving the division the applicant must provide
bids for demolishing the existing house. From these bids a cash escrow or letter
of credit for one and a half times the amount of the bid will be required to
guarantee that the existing home will be removed within six months of the
approval of the division.
Cc: Larry Brown
Tim Keane
Dan Heiland
-2-
~
N
500 0 500 1000 Feet
I
Exhibit A
SITE LOCATION
Heiland Lot Split and Wetland Variance
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Exhibit C
PROPOSED HOUSE LOCATION
.
.
December 2, 1999
Brad Neilson
Planner
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Dear Brad,
Please find attached my application for a variance on my proposed subdivision, (Lots 17,
EXCEPT the South 10 feet of said Lot 17 and all of Lots 18 & 19, block 11, together
with one-half of vacated street know as Cottage Place, adjoining said Lot 19 Minnetonka
Manor). My application for subdivision was previously submitted. The request for the
variance was brought to much attention because of a wetland setback.
On July 22, 1999 Schoell & Madson, Inc.. prepared a Wetland Delineation, Classification
and Identification report. This report was submitted as a part of my subdivision
application. This summary identified a wetland on the proposed parcel A. The home I
have planned on this lot would not meet the wetland setback requirement.
The wetland as delineated is approximately 402 square feet. According to the Wetland
Conservation Act I would be allowed to fill the entire wetland. I do not want to fill any of
the wetland but I do not want to be penalized for saving it either. This wetland is neither
DNR protected or on the US Fish and Wildlife National Wetland Inventory. The wetland
is the low area on the site and my fIrst choice would be to leave were it is. If! were
denied the variance, it would reduce the flexibility I have to locate a future home on this
lot. The home as proposed is 25 feet from the wetland. The driveway would be 5 feet
from the wetland edge, It would be my intention to provide a wetland buffer
(landscaping between the driveway and the wetland). If the wetland were moved or
mitigated to the east, this would result in significant tree loss.
In summary, I have the right under the Wetland Conservation Act to fill the entire
wetland. I want to keep the wetland as it with out being penalized for the setback
requirement. Moving the wetland else where on the site would result in more tree loss. I
look for your approval in this variance request.
Sincerely,
Dan Heiland
Exhibit D
APPLICANT'S REOUEST LETTER
Dated 2 December 1999
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Exhibit E
PROPOSED HOUSE
.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128. www,ci.shorewood,mn,us . cityhal/@cLshorewOod,mn,us
MEMORANDUM
TO: Planning Commission, Mayor and City Council
Brad Nielsen, Acting City Administrator
FROM:
tany Brown, Director of Public Works \~
March 3,2000
.
DATE:
RE: Simple Subdivision - 21175 Minnetonka Boulevard
Applicant: Dan Heiland
Mr. Heiland has proposed to perform a simple lot split for the property located at 21175
Minnetonka Boulevard (refer to Exhibit A).
At the January 4,2000 Planning Commission meeting, this item was tabled due to drainage
concerns on and adjacent this property. The Planning Commission directed the applicant's
engineer to provide St~with further hydraulic computations to address these concerns. These
calculations were received on March 1,2000.
. Due to work load and sensitivity of this site, staff has requested that this item be tabled once .
again, to provide adequate time to review the calculations. The applicant has been notified of
Staff's recommendation.
n
~ . PRINTED ON RECYCLED PAPER
..,
.... '10
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128. www.ci.shorewood.mn.us . cityhal/@ci.shorewood.mn.us
:MEMORANDUM
TO: Planning Commission, Mayor and City Council
FROM:
Larry Brown, City of Shorewood ft7
January 5,2000
.
DATE:
RE: Simple Subdivision and Wetland Setback
21175 Minnetonka Boulevard
Background:
Mr. Heiland proposes to subdivide his property located at 21175 Minnetonka Boulevard (Refer to
Exhibit A), into two lots. The total area of the site is 0.492 acres.
Grading and Drainage:
Exhibit B is an excerpt from the City of Shorewood topographical mapping. Runoff from the
existing site pockets in lowland located near Minnetonka Boulevard.. It appears that over time .
pooled water infiltrates into the sub-soils. During heavy rainfall events, this pocket spills to another
lowland located north of the subject site.
Concerns have been raised by the property owner, north of the subject property, about increased
runoff due to additional impervious surface being added to the lot.
As presented during the Planning Commission meeting conducted on January 4, 2000, the applicant's
engineer should provide the City of Shorewood with drainage calculations indicating whether the
existing low land will provide adequate storage for the 100-year frequency 24-hour event. Both the
existing and proposed scenarios are to be demonstrated. Calculations shall also indicate the elevation
of "low openings" for the proposed structure. The current policy requires two feet of separation
between the low opening of any structure and the 100-year high water level of any pond.
Calculations are to be completed by-a registered professional engineer licensed in the State of
Minnesota.
l'''. PRINTED ON RECYCLED PAPER
..
Exhibit A
.
.
,~' -'"
Planning Commission,
Mayor and City Council
Site Review 21175 Minnetonka Blvd
January 5, 1999
Page 2 of2
Recommendations:
1. It is recommended that this item be tabled until such time as the applicant's engineer can
provide calculations demonstrating adequate flood protection for the site.
~
N
500
'0
500
1000 Feet
I
Exhibit A
SITE LOCATION
Heiland Lot Split and Wetland Variance
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IYIHI'<:-lb-~1a1a1a l~:S(
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W~~ ~ H~~U~lHlc~ l~.
bl~::>411'I1a1a I"" .1a~/1a.j
B.A. Mia:el.a:c:adt, P.E.
Bm A. Weiss, p..E.
Peter R. W'illc:nbring. RE.
Donald w: Sterna, RE.
Ronald B. Bay, p.E.
350 Westwood Lake. Office
8441 Wayzata Boulevard
Minneapolis, MN 55426
612-541-4800
FAX 541-1700
Memorandum
To: La1'l'y Brown, P.E.
City of Shorewood, MN
From: Peter R. WIllenbring, P.E.\)~
WSB &: Associates, Inc. ~~
Date: March 16, 2000
Re: .Review 01 Hydrologic Issues Associated with
Simple Subdivision of Property at 21175 Minnetonkll Boulevard
WSB Project No.1 074-541
As requested, we have reviewed the information you submitted and completed a site inspection
concerning the above-referenced subdivision. Based on this review, the following comments are
made:
1. The property and structures immediately north of 21175 Minnetonka Boulevard have
experienced flooding due to the fact that the overland overflow from this depression is higher
than the building floor elevation.
2. Calculations submitted by John Karwacki of SchoU & Madsen, Inc., in a letter dated
F ebnwy 11, 2000, indicate that the proposed development on the rot will increase the
volume directed to this depression, although they identifY the increase as "representing a very
minimal impact."
3.
The analysis completed by Schoell & Madson looked at water elevations that would result
from a single 1-, 10-, or 100-yearretum frequency rainfaJ1 event This does not reflect the
true problem, as the critical duration event for such a system would not be an isolated event
but a long period of rainfall, rainfall on frozen ground, or a snow melt event.
4. The analysis completed by Schoell & Madson assumed the water elevation in the depression
before the design event occurs to be at or very near the bottom of the depression. This
assumption cannot be assured, as the only way water from this depression can draw down to
this elevation is by evaporation and seepage. Unless the depression is continually pumped,
we are not comfortable that the amount of storage predicted in the depression will, indeed, be
available.
MI'nneapotis · St. Clo"d
I~ Engin~en Pltmnen
EQUAL OPPORTUNITY EMPLOYER
FrlWPWINIl#T#-S41l1UlfH.lA.1IIpII
I. ... J " rIHl'<:-lb-~lalala l~: S(
W~~ lSc ~lHlc::' 1~.
bl~::>411'(1ala 1"". W/la.j
Larry Brown, P.E.
City of Shorewood, MN
March 16, 2000
Page 2
5. Calculations developed by Schoe11 & Madson indicate that if the depression is empty, the
1 OO-year water elevation in this depression would reach approximately 863.38 for a single
isolated IOO-year event Based. on the contour mapping for the area, the garage and~cture
immediately north of the subject property would be inundated for this single isolated event.
6. Based on a review of the topography of this area., it is apparent that a pipe outlet could be
installed from the bottom of the depression to the north into the ditch along Minnetonka
Boulevard. This pipe would need to be dayHghted into the ditch 100+ feet north of this
parcel proposed for subdivision. This work would also need to be completed on property not
owned by this parcel owner. The construction of such an outlet would provide assurances
that a nonnal water elevation within the depression could be maintained and likely eliminate
the threat ofiloocling of structures on the parcel immediately north of this proposed lot split.
.
Based on the above considerations, we believe that the proposed subdivision and future lot
development has the potential to increase the frequency of flooding of the property immediately
north of this proposed lot split. Furthennore, we believe as part of the development of any future lot
on this parcel~ it would be prudent for the City to require a positive gravity outlet to be provided
from that depression in such a manner as to relieve the potential for flooding on the property
immediately north of this parcel Our review further indicates that it is technically feasible fOT such a
project to be constructed to take care oftbis problem.
It is recommended that, as a condition to the subdivision, a positive outlet be installed for this
depression. In order for such a project to be installed, it is likely the City would need to be
petitioned to undertake this work as a public improvement project since this work could not be
completed wholly within the property owned by one property owner.
.
Thank you for the opportunity to assist you in this project. If you have any questions concerning
these recommendations, please do not hesitate to oontact me at (612) 277-5788.
c: Don Sterna, WSB & Associates
led
F:IWFH'IMJU74-HnfIJ16fJ#.1b.t'Ipt/
TOTAL P.03
,
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128 · www.cLshorewood.mn.us . cityhafl@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
3 March 2000
RE:
US. West Wireless - Conditional Use Permit for
Telecommunications Facilities
FILE NO.:
405(00.03)
BACKGROUND
.
U.S. West Wireless, LLCproposes to locate telecommunications facilities, including a
freestanding monopole at 19395 State Highway 7 (see Site Location map - Exhibit A,
attached). The property is the site of the Minnesota Mini-Storage (east complex between
highway service road and Vine Hill Road). In addition to the monopole structure for
their antennas, US. West propo~es to locate ground equipment at the base of the
monopole. Our office is in receipt of a letter from Todd Jones authorizing the US. West
to make the application for their property.
The property in question is zoned C-3, General Commercial and contains approximately
2.5 acres. The proposed monopole will be located approximately 20 feet east of the
northernmost storage building (see Exhibits B and C). The ground equipment will be
located at the base of the monopole. The pole structure will be 100 feet high (see Exhibit
D). Based upon the plans submitted the ground equipment will be screened from view by
the existing six-foot high wooden fence that extends along the northerly boundary of the
site.
n
~J PRINTED ON RECYCLED PAPER
&13
Memorandum
Re: US. West Conditional Use Permit
3 March 2000
Telecommunications facilities are addressed in Section 1201.03 Subd. 21 of the City
Code. This section of the Code was adopted in October of 1998, following a moratorium
that extended from February to the end of October last year.
A public hearing is scheduled for Tuesday, 7 March 2000. Garrett Lysiak, the City's
telecommunications consultant will be there to answer technical questions. He will
report on this application under separate cover.
ANALYSIS/RECOMMENDATION
.
Telecommunications facilities are governed by the Telecommunications Act of 1995.
Shorewood has adopted its local regulations consistent Federal requirements. As
mentioned these are found in Section 1201.03 Subd. 21 of the City Code. Following is
how the applicant's request complies with the Code.
A. Land Use. For the most part, telecommunications facilities have been limited to
commercial zoning districts within the city, although the Code does allow the use of
public property for this purpose by conditional use permit. Given the extremely
limited amount of commercial land in Shorewood, this site is one of the few that
works for this type of facility.
B. Code Requirements. Much of the current Code is intended to address new,
freestanding tower sites.
1. The Code requires that the tower be designed to accommodate additional
carriers in order to allow for co-location. The proposed structure has been
designed to accommodate three carriers.
.
2. The applicant has indicated that the City's existing water tower location at Old
Market Road will not satisfy their coverage needs (see Exhibit G). This has
been confrrmed by the City's telecommunications consultant, Garrett Lysiak
with Owl Engineering (see his report dated 1 March 2000).
2. The City's consultant has conducted a frequency intermodulation study and
determined that the proposed facilities will not interfere with the customary
transmission of radio or television signals in the area.
3. Exhibit H, provided by the applicant's engineer, explains how the monopole
meets the City and state structural requirements.
4. The proposed tower and ground equipment appear to comply with the side yard
setback requirement for the C-3 District (1 0 feet). It should be noted that the
existing curb line for the storage property will be modified in order for the
proposed facility to comply with setbacks.
-2-
Memorandum
Re: US. West Conditional Use Permit
3 March 2000
5. Tower facilities are limited to 125 feet in height. The proposed monopole is
100 feet high.
6. The proposed tower is separated from residential uses by 200 feet to the east
and 300 feet to the south.
7. No lighting is proposed or required for this tower.
8. The applicant's plans indicate a galvanized finish. The City may wish to
require a light blue color similar to the existing US. West facility north of City
Hall and similar to our water tower colors. These seem to blend into the sky
better than the galvanized finish.
.
9. The Minnesota Mini-Storage site is completely enclosed by a six-foot fence.
The property is accessed by an electro~ic card-key gate.
10. Construction of the antenna may adversely affect one or two of the trees on the
north end of the property. If this is unavoidable, the trees should be
transplanted or replaced by an equal number and specie of trees, no less than
five inches in caliper.
Exhibit D shows the proposed ground equipment completely screened by the
existing fence. If any of the ground equipment is to exceed six feet in height,
the applicant must provide a landscape plan showing vegetation that will
provide year-round screening of the equipment (i.e. evergreens).
.
11. The existing facility has more than adequate parking for vehicles servicing the
proposed equipment.
12. While it is impossible to screen out a 100-foot high structure, the City has found
that the monopole design, in a powder or sky blue color blends into the
surroundings best.
13. At least annually, the owner of the telecommunications equipment must provide
the City with technical evidence of FCC radiation emission compliance. Failing
that, the City will have its own consultant conduct the necessary testing.
RECOMMENDATION
The applicant's request is considered to be in compliance with Shorewood's rules
governing telecommunication facilities. Approval of this conditional use permit should
be subject to the following:
-3-
.
Memorandum
Re: U.S. West Conditional Use Permit
3 March 2000
a.
The recommendations of the City Engineer with respect to structural and
operational issues.
The recommendations of the City's Telecommunications Consultant.
The Council resolution approving the C.UP. shall include language relative tot
the annual testing requirement. Any failure to comply with this requirement or
the requirements of the FCC shall result in voiding the conditional use permit.
If any ground equipment is to extend higher than the existing fence the applicant
must provide a landscape plan, prepared by a registered landscape architect,
providing for year-round screening of the equipment. Prior to any construction
the applicant must provide bids for the proposed landscaping, from which bids a
letter of credit, one and one-half times the amount of the landscaping will be
required. The L.O.C. must extend for two growing seasons. If construction is to
take place this year, required landscaping must be in place before the end of the
growmg season.
The resolution approving the C.UP. shall require language requiring the applicant
to allow up to two other telecommunications carriers to co-locate on their tower.
The applicant must provide evidence that the property owner is in agreement with
this requirement. It is worth mentioning that we have already been contacted .by
Metricom, Inc. about co-location at this facility.
A blue finish, similar to our water towers or the existing US. West facility is
recommended.
b.
c.
d.
e.
f
If you have any questions relative to this matter, please do not hesitate to contact me prior
to the 7 March meeting.
Cc:
.
Larry Brown
Tim Keane
Garrett L ysiak
Phylis O'Connell
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Exhibit D
WEST ELEVATION
LI~WEST@
Advanced PCS™
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Min238
19395 Highway 7
Shorewood,~ 55126
100' AGL - 3 carrier monopole
PRIVATE
Not for disclosure outside ofu S WEST Wireless, L.L.C. Exhibit E
Do not distribute or reproduce without permission from U S WEST Wireless, L.L.C. PHOTO IMAGE
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Exhibit F
AERIAL VIEW - VICINITY
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.
USWEST Wireless L.L.C.
426 North Fairview Avenue
St. Paul, MN 55104
Phone: 651-642-6247
FAX: 651-642-6942
December 27, 1999
Planning Commission
City of Shorewood
Minnesota
Re: Coverage and interference study for US West Wireless site MIN23810cated at 19395 Highway 7, Shorewood,
MN.
Dear Members:
US West Wireless would like to build a PCS site at 19395 Hwy 7, Shorewood, MN. We appreciate the interference
concerns of our lessors. US West Wireless has licensed the PCS spectrum, from 1865-1870 MHz and 1945-1950
MHz, from the FCC. The FCC strictly regulates any out-of-band transmissions. Consequently, the US West
Wireless PCS system must and will operate within the licensed band and will not interfere with other
communications systems.
In order to meet the requirements of continuous coverage we are planning to build a cell site at 19395 Highway 7.
The coverage area for this site is on Hwy 7 to Williston Rd west to Cnty Rd 19 and the surrounding residential areas
to the north and south ofHwy 7. This area contains mature dense foliage and cannot be covered by any of our
adjacent sites. To meet this coverage objective, the site has been designed with an antenna height of 100 feet.
Per the City of Shorewood's zoning code 1201.03, sbud. 21, section 4 (h,c), the City of Shorewood water tower
located greater than Y2 mile west of proposed location at 19395 Highway 7. This location does not meet our
coverage objectives.
Please contact me directly at (651) 642-6127 if you have any questions regarding the proposed cell site.
Sincerely,
-Sw:.ff ~
Scott Hines
RF Design Engineer
Exhibit G
APPLICANT'S REOUEST LETTER
Dated 27 December 1999
U S WEST Wireless, L.L.C.
426 North Fairview Avenue, Room 101
St. Paul, MN 55104
December 30,1999
.
Mr. Brad Nelson
Zoning Administrator
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: US West site MIN-238, on property located at 19545 Highway 7, Shorewood MN, 55331
Dear Mr. Nelson,
The monopole proposed for this site will be purchased from a company specializing in the design and fabrication
of monopoles and other communications and power transmission structures. At this time a manufacturer has not
been selected.
.
The design will be made in accordance with the Minnesota State Building Code and certified by an engineer
currently registered in the state of Minnesota. US West requires as a part of the design that the monopole
deflection at the top be no more than one degree from vertical when subjected to a thirty-five mile per hour wind.
US West requires certified engineering calculations and fabrication drawings be provided to US West. Copies of
the calculations and drawings will be included with the US West documents in the application for building permit.
Attached for your review is a copy of a Valmont Industries letter dated August 25, 1998 concerning failure
modes of monopoles.
If you have any questions please call my wireless direct, 612-272-0089.
Sincerely,
/JLf<~
Dale R. Thome, P.E.
Structural Engineer
MN Registration no. 17205
Access2 ™ Advanced PCS ™
Paging Services
Exhibit H-l
APPLICANT'S ENGINEER'S LETTER
.~: . CUG.25.199sr- 2'26PM-
.
.
COMM TWR 402 359 5856
COMM TWR
NO. 760 P.1/3
AUG 25 '98 01:16PM
W
VaLMONT.
MICROFLE.CT
Valmont Industries, Inc. . West Highway 275 · P.O. Box 3S8 .
Valley. Nebraska 68064-0358 U.S.A. . (402) 359-2201
August 25, 1998
US West Wireless, LLC
426 North Fairview Avenue
Suite 101
St. Paul, MN 55104
Attention: Mr. Adrian Schottroff
Subject: Failure Modes for Poles and a Description of the Design Criteria
US West Wireless Site: SCLOOS
Valmont Order No. 17453-98
Dear Mr. Schottroff:
I have been asked to write to you about the mode offailure for pole type structures used to
support wireless phone antennas and equipment, and give some information to allow you to
judge how remote the chances of failure occurring would be. I think it would be appropriate to
start off by a brief description of the design criteria' that is typically used.
The pobs Valmont supplies are designed in accordance with El.AJI'.!.A. 222 Revision F
entitled "Structural Standards for Steel Antenna Towers and Antenna Supporting Structures."
TIus is un approved A.N.S.I. standard that has dealt with the design oflattice type structures for a
number 'of years. Revision E is the first version that goes into extensive detail about the design
of pole type structures. The provisions of the standard have, as their foundation, provisions of
other nationally known specifications and standards that have a long history of reliability. This
history should be of interest to you considering the hundreds of thousands (if not millions) of
sites throughout the United States which have structures designed with concepts spelled out in
publications like "The Design of Steel Transmission Pole Structures" (published by A.S.C.E.),
and "Standard Specifications for StrUctural Supports for Highway Signs, Luminaries and Traffic
Signals" (published by A.A.S.H.T.O.). Many of the concepts used to design poles in these two
publica~ons are included in the E.I.AJr.I.A. 222 Revision F Standard.
The E.LA./T.loA. 222 Revision F requirements dictate a basic design wind speed. The wind
speed:o be used depends on the location of the site within the state. Valmont's policy ~ to use
the willd loading in E.!.AJf .!.A. 222 as a minimum loading. Statistically, the wind speed listed
in E.I.AJI'l.A. 222 has been detennined to be that wind which has. an average reoccurrence of
50 years. This wind is also a "fastest mile" wind which means that it is the average velocity of a
mile wind passing a point. For example, a 70 mph average fastest mile wind would take 51
seconds tq pass a point This standard ''fastest mile" wind is customized with factors that apply
to the particular installation. There is a 1.69 gust response factor imposed to account for sudden
Exhibit H-2
.
.
AUG. 25. 1998-- 2:21PM
COMM TWR
NO. 760 P.2/3
AUG 25 '98 01:16PM
COMM TWR 402 359 5856
W
VaLMONT
MICROfLECT
Valmont Industries, Inc. . West Highway 215 · P.O. Box 358
Valley. Nebraska 68064-0358 U.S.A. . (402) 359-2201
changes in wind speed, a height coefficient to accountfor increasing wind speed with height, and
an exposure coefficient to account (to some degree) the terrain effects.
The loads generated by this wind and.the weight of the members (along with any ice considered)
are then used to size members of the pole. There is at least a 25% factor of safety required under
these conditions. This assumes that the wind blowing from the worst possible direction. Some
directions are worse than others, depending on the equipment !lttaChed to the pole, the
arrangement, and the orientation. The wind must exceed all our estimates for magnitude,
duration, be at the worst orientation and overcome the factor of safety. Let us assume that a pole
becomes overloaded. The typical consequence of this overloading is "local buckling" where a
relatively small portion of the shaft distorts and "kinks" the steel. This does not cause a free
falling pole. After the buckle, the cross section of the pole is capable of carrying the entire
vertical (weight) load and a substantial portion of the load that caused the buckling. The pole is
likely, however, to be out of plumb. This may be somewhat dramatic and the bucldedsection
should be replaced.
There are 3 mechanisms which prevent the pole from a:free fall type failure.. Fir~ as the pole
distorts this distortion may relieve the load from the pole either by.orienting the pole more
favorably in the wind or, ifbuck1ing has occurred, by reducing the moment arm of the wind
force. The second mechanism involves a redistribution of the stress in the pole after buckling
toward the remaining portion or the cross section that has unused capacity. The third
phenomenon and more important, is the nature of the force being applied. We expect the wind to
produce this force. A wind that would cause a buckle would be larger than the basic wind speed,
the gust factor, and the factor of safety combined. A gust would soon dissipate and, after this
peak wfud is gone, the stress in the pole would be reduced. Poles are flexible, forgiving
structures which are not generally suscept10le to damage by impact loads such as a wind gust or
earthquake shocks. It takes some time for the entire structure to "see" the impact loading. Even
after a local buckle, the pole has significant capacity. It is this capacity along with the tranSitory
nature of the loading that prevents a pole from ''falling over".
Pole design and testing have provided the public with a very reliable product. Polesbave gone
through extensive full scale testing, resulting in a history of being extremely reliable. The public
I think, has been served well. Valmont has provided structureS that have performed well
durinC the earthquakes in CalifonUa, the hurricanes in the South, and a number of
tornadoes. To my knowledge, Valmont has never experienced an in service failure of a
communication pole due to weather induced overloading, even though, as in the cases of
Hurricane Hugo and Hurricane Andrew, the wind speeds may bave exceeded the design
wind speed.
H-3
. AL!G. 25. 1998-- 2: 27PM
COMM TWR 402 359 5856
W
VaLMONT
MICROfLE.C.T
COMM TWR
NO. 760 P.3/3
AUG 25 '98 01:16PM
Valmont Industries, Inc. . West Highway 275 . P.O. Box 358 .
Valley. Nebraska 68064.Q358 U.S.A.. (402) 359-2201
Valmont Industries has been designing various types of pole structures (i.e., high mast light;::g
poles. oommunicatiOl1 poles, elec1rical (~) traDSJDission poles, street and parking lot poles,
and traffic signal poles) for many years. As in the case of communications monopoles, Valmont
has been actively engaged in the designing and manufacturing of these poles for fifteen years.
The strUctural integrity of the monopoles is occasionally questioned by zoning and planning
board commissions when this concern is not justified by engineering or experience. If a building
of the same height as a'monopole were to be constrUcted on the same plot of land. no one would
question what it would bit if it were to fall down to the ground. oven though the building and the
monopole would be designed in a<:e(lIdance wiJh the same building code requiIements to safely
withstand the same wind loadings. .
I hope this has helped. please feel free to call with any com~ents you may have. I can be
reached at 1-800-345-6825 extension 3727 and will be glad to discuss any concerns you may
have.
.
.
I hereby certify that this plan, specification, or report
was prepared by me or under my direct supervision and
that 1 am a duly Licensed Professional Engineer under
~lawsof~~ _ c.ra.
Stgnalllrll: M
Steven M. Ki'ohi1
Date: . ?;F"'1~ . Reg. No.: 25454
Sincerely, .
~
Manger of Engineering
communication StrUCtures
Industrial Products Division
Valmont Industries, Inc.
Exhibit H-4
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
Brad Nielsen, Acting City Administrator
Lany Brown, Director ofPub6c Works ~V
March 2, 2000 !f
FROM:
.
DATE:
RE: US West Antenna Application - Site Plan Review
19395 Trunk Highway 7
US West has made application to place a monopole at 19395 Trunk Highway 7 (TH 7).
Attachment 1 is the site location map for the subject property. It should be noted that many of
the documents provided by the applicant list an incorrect address for the site of 19545 TH7.
Background:
.
This site is located near the southwest quadrant ofBroms Boulevard and Vme Hill Road. The
site is presently utilized by Minnesota Mini Storage. This is a new building site which was
completed in the summer of 1999. The site is comprised of one central building approximately
126 feet x 170 feet in dimensions, with five other smaller buildings around the perimeter of the
site (refer to Attachments 2 and 3). Both chain link and wooden fences enclose the areas between
the buildings.
Proposed Site Plan:
US West is proposing to erect a 100 foot monopole on the north side of the site (refer to
Attachment 4). Plans include removing and replacing approximately 12 feet of curb and creating a
"bubble" to insure adequate room for placement of the tower. BoUards are proposed to protect
against damage by plow equipment or maintenance vehicles.
Staff has reviewed the encroachment into the drive aisle to insure that there remains adequate.
room for fire equipment to pass through the site safely. Since the bubble is for such a. short
distance, emergency vehicles should have no problem in accessing any part of the site with the
modifications proposed. .
~
t~ PRINTED ON RECYCLED !>APER
.
Planning Commission,
Mayor and City Council
US West Telecommunications Site Plan
19395 State Highway 7
March 2, 2000
Page 2 of3
The site plan indicates that the foundation and tower is to be located behind the back of curb and
between an existing fire hydrant and NSP transfonner. It should be noted that the location of the
NSP transfonner is approximately 8 feet south and west of what is shown in the plans.
Realizing that plans are preliminary in nature, details with regard to the foundation for the tower
were not available at the time of this report. The location of the fire hydrant, east of the proposed
tower, will present an additional constraint for pinpointing the exact location of the tower. The
applicants structural engineer is to provide the City with calculations demonstrating the distance
away from the hydrant that is safe, such that excavations _ for repair of the hydrant can be
completed without artificially supporting the tower. These calculations are to be perfonned in
accordance to the standards of excavation mandated by the Occupational Safety and Health
Organization (OSHA). A design utilizing a trench box for stabilization of side slopes will not be
acceptable. Similarly, the applicant's structural engineer is to provide the city with calculations
meeting a 100 mile per hour wind loading with applicable gust factors applied to the design.
.
Plans also indicate an ice bridge between the tower and the transmitter unit. As part of the
building permit, the applicant's engineer shall provide the City with details regarding the height
and width of the bridge. If this unit were being located within public property, it would be
mandated that the cables be placed within buried conduit for general aesthetic purposes. Plans do
not indicate the height of the ice bridge, therefore, it is unclear as to whether the bridge will be
above or below the height of the existing wooden fence along the northerly property boundary.
Generally, the transmitter unit and hardware will be visible only from the interior of the site. If
however the bridge is to be at an elevation above the fence, additional screening is to be provided.
.
It is recommended that the tower be constructed to provide for two additional carriers on the
monopole. The applicant's engineer shall provide calculations which demonstrate the structural
integrity of the pole with two other sets of panels mounted to the pole in identical form to what is
being proposed by US West.
i
. Telecommunications Analysis
In accordance to the City's ordinance with regard to placement of telecommunications, applicants
are to make use of existing facilities, were practical. Staff has requested that the City's
Engineering Consultant, Garret Lysiak review the potential of co-locating the proposed antenna at
the SE area water tower. Mr. Lysiac's determination has found that the existing water tower will
not be compatible with the needed coverage for US West (refer to Attachment 5). Mr. Lysiac
will be present at Tuesday night's meeting to address any additional concerns the Commission
may have.
~.
.
.
Planning Commission,
Mayor and City Council
US West Telecommunications Site Plan
19395 State Highway 7
March 2, 2000
Page 3 of3
Recommendations:
Staff is recommending that the conditional use permit be approved for installation of a monopole
at 19395 Trunk Highway 7, contingent upon the following conditions:
1. The applicants shall provide _ the City with 3 copies of structural calculations performed by a
registered professional engineer licensed in Minnesota, which demonstrate that excavation for
repair of the fire hydrant and - existing water main can be performed without additional support
for the foundation and monopole. Calculations are to be performed utilizing the latest OSHA
standards for safe trench construction. Design of the trench shall be completed without the
use of a trench box for soil stability.
2. The applicant shall provide the City with 3 copies of structural calculations performed by a
registered professional engineer licensed in Minnesota for the monopole and foundation which
demonstrate adequate design for a 100 mile per hour wind loading, with appropriate gust
factors applied.
3. As part of the building permit process, revised plans shall be submitted which indicate the
correct location of the existing NSP transformer. Plans shall also denote distances from all
existing objects from the proposed tower.
4. The applicant's engineer shall provide the City with 3 copies of structural calculations which
demonstrate the ability for two other carriers to co-locate on the monopole in identical
manner to the proposal by US West. A licensed professional engineer within the state of
Minnesota shall perform calculations.
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19545 Highway 7
Shorewood, :MN 55126
100' AGL 3 carrier Monopole
PRIVATE
Not for disclosure outside ofU S WEST Wireless. L.L.C.
Do not distribute or reproduce without permission from U S WEST Wimes
.,
Attachment 4
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ANTENNAS
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!Me TEST wwrmuu
~ laatiup St. 11.1.. Mlft~. WI S544i
{&121785--411S · fax ~&'t2l1&4631
1....797.1338
March 1, 2000
City of Shorewood
5755 Country Club ROad
Shotewood, Mi.ni1esota 55331.8927
RE: US West Application forCel~ular S'ite
Dear Mr. Larry Brown:
[ have reviewed the application" from US West fot a pes telecommunications .
facility proposed to be located on a free standing monopole tower located at 19395
Highway 7.
I performed an interference study (intermodulation)" using aU the present
frequencies located nearby the proposed tower as well as all city and county frequencies
used in the area. My analysis does not reveal any predicted interference problems with
the proposal.
" I performed a signal coverage study on the proposed tower site and with US West
using the existing water tower to the west. My analysis shows that the water tower site
would not provide adequate system coverage and capacity for the telecommunications
system when the nearby system sites were included in the study.
.
Based on my review and analysis of the US West proposal it satisfies all of the
technical requirements of the city and can.be approved.
I
i!
If you have any questions in this matter please contact me.
Sincerely,
~
I
Garrett G. Lysiak, P .E.
Attachment 5
CITY OF SHOREWOOD
RESOLUTION NO. 00.
A RESOLUTION DECLARING THE OBSERVANCE OF
ARBOR DAY TO BE APRIL 29, 2000
WHEREAS, trees use up excess carbon dioxide in the atmosphere and turn it into
life-giving oxygen; and
WHEREAS, trees help conserve energy; that is, three properly planted trees
around a home can cut air conditioning bills by ten to fifteen percent; and
WHEREAS, trees turn urban "heat islands" into cool and comfortable "oasis",
making the concrete jungle livable for all of us; and
.
NOW, THERE BE IT RESOLVED by the Shorewood City Council that the
citizens of Shorewood are encouraged to observe Saturday, April 29, 2000 as Arbor Day
by planting a tree and thereby hoping to ensure a green Shorewood and Minnesota in
decades to come.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD,
this 27th day of March, 2000.
WOODY LOVE, MAYOR
ATTEST:
.
BRADLEY J. NEILSEN, ACTING CITY ADMINISTRATOR
#= 7A
.
.
.
mI historic
~Excelsior
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'if:;~ [~~f] \\// r~. --~r~- "'.
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:f/ On the shores of Lake Minnetonka
EXCELSIOR AREA CHAMBER OF COMMERCE
March 15,2000
Jean Panchayshin
City of Shorewood
5755 Country Club Rd
Shorewood, MN 55331
Dear Jean,
Once again, the 4th of July is drawing ever nearer. We are in the process of organizing this year's event
and ask in the past we are asking for financial support from all of the cities in the South Lake area to offset
the costs of police and sanitation. Shorewood has been a generous supporter of this event and we ask that
you once again consider making a contribution. Last year you contributed $ I 000.
I would be happy to attend the meeting at which this is on the agenda if you will let me know when. My
phone number is 474-2300
Secondly, I am asking for a representative from each city to be on our committee to keep the
communication lines open and to keep your residents informed. Please let me know who will be your
representative.
Thank you again for your past participation and consideration for this year.
Sincerely,
Ii fCf?M:Ro ~
Terry- L. R~~
Chairman 4th of Jllly
:IF 78
POST OFFICE BOX 32 . EXCELSIOR, MINNESOTA 55331 · PHONE (612)474-6461
.
CITY OF
SHOREWO D
5755 COUNTRY CLUB ROAD · SHOREW 00. MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128. www.cLshore ood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
.
TO:
Mayor and City Council
FROM: Brad Nielsen
DATE: 23 March 2000
RE: Water Resource Management Plan - Sched Ie Joint Meeting
FILE NO. Comp Plan - Comm. Fac.
Last week the Mayor, Larry Brown and I met with Peter illenbring (WSB) to review
the initial draft of the Water Resource Management Plan. t was suggested that the Plan
be presented to the City Council, the Planning Commissio and the Land Conservation
and Environment Committee at a joint meeting in April. wo possible dates would be
the 18th or the 251h. Both oftbese are Tuesdays. The 18th m y be preferable because tbat
would ordinarily be a Planning Commission study session yway.
This matter is on the agenda for Monday night. Please bri g your calendars.
Cc: Larry Brown
Peter Willenbring
~
~.1 PRtNTED ON RECYCLED APER
*7c..
,
CITY OF
SHOREWO D
5755 COUNTRY CLUB ROAD- SHOREWO 0, MINNESOTA 55331-8927 - (612) 474-3236
FAX (612) 474-0128 . www.cLshorew od.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO: Mayor and City Council
Brad Nielsen, Acting City Administrator
.
FROM:
Larry Brown, Director of Public Works
DATE:
March 20, 2000 I
A Motion to Adopt a Resnlution Accepting Bi~s and Awarding Contract for the 1999
Miscellaneous Improvements (Southshore Sen~or Community Center Drainage &
Noble Road Reconstruction Project) I
RE:
Bids were received for the combined projects of the Southsho e Senior Community Center and the
Noble Road Reconstruction Project, City Projects 9907 and 9 1 respectively. Attachment 1 is the
results from the bids received.
.
The low bid was received from Midwest Asphalt Corporation or the amount of$179,754.35. A
breakdown of the bid is shown below:
Southshore Senior Community Center Drainage
Noble Road Reconstruction Project
Total Bid .
$ 63,111.30
$1116.643.05
$ 79,754.35
The Southshore Senior Community Center Drainage Project' olves the installation of a drainage
system along the west side of the building, removal and replac ment of a portion of the sidewalk, and
placement of the final lift of bituminous asphalt and striping. nfortunately, the bids have not
changed much since the bids were received last year, and reje ed. Contractors perceive the project
to be difficult due to the proximity of construction to the conti ued operation of the center.
Therefore the bids received remain higher than what would be air market construction. None the
less, Staffis recommending that the project move forward to b . g the construction portion of the
project to completion. It is recommended that the constructio of this portion of the joint project be
funded by the local roadway fund.
The second part of the project is the Noble Road Reconstructi n Project. The bid received of
$116,643.05 and is under the estimate for the 1999 Capital 1m rovement Program.
~
~.1 PRINTED ON RECYCLED APER
#8A
Midwest Asphalt is known to be a reputable contractor and has worked with the City of Shorewood
on previous projects. Therefore Staff is recommending that the Contract for the 1999 Miscellaneous
Improvement Projects be awarded to Midwest Asphalt Corporation.
A resolution is attached for your consideration.
IT
.
.
"
BID TABULATION
Storm Sewer Improvements for the Shorewood Senior Center
Shorewood, MN
1074.25/1151.00
Bid$ Opened: 10:00 a.m., March 2,2000
Contraotor Bid Security Total Bid
. Midwest Asphalt Corp X $179,754.35
Northwest Asphalt X $184,514.66 ....
Bituminous Roadways Inc X $189,183.00
Hardrives, Inc. X $191,795.13
Progressive Contractors Inc X $273.529.00
Engineer's Estimate $151,329.90
We hereby certify that this is a true and correct tabulation of the bids as received on March 8, 2000.
.
4&
OonaldW. Stema, p.e.
Project Manager
~~/1f ~
.. - Lany Brown, P.E., City Eng......
Director of Public WorkslCity Engineer
City Clerk
- Denotes corrected figure
Attachment 1
l=lOI/7GI. .-l 00). t T.17<:7tCl
. "'\N T ~'=II H T "')~ ~ s:Jc:ttl
CITY OF SHOREWOOD
RESOLUTION NO. 00-_
A RESOLUTION ACCEPTING BID AND AWARDING
CONTRACT FOR 1999 MISCELANEOUS IMPROVEMENT PROJECTS
CITY PROJECT 9901 AND 9907
WHEREAS, pursuant to an advertisement for bids for local improvements
designated as the 1999 Miscellaneous Improvement Project, City Project Nos. 9901 and
9907, bids were received, opened on March 8, 2000 and tabulated according to law, and
such tabulation is attached hereto and made a part hereof as Exhibit A; and
1. That the Mayor and Acting City Administrator/Clerk are hereby authorized
and directed to enter into a contract with Midwest Asphalt Corporation, in the name of
the City of Shorewood, Project Nos. 9901 Noble Road Reconstruction and 9907
Southshore Senior Community Center Drainage, according to the plans and specifications
therefor approved by the City Council on file in the office of the City
Administrator/Clerk.
2. That the Acting City Administrator/Clerk is hereby authorized and directed to
return forthwith to all bidders the deposits made with their bids, except for the deposits of
the successful bidder and the next lowest bidder, which shall be retained until a contract
has been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 27th day of March, 2000.
Woody Love, Mayor
ATTEST:
Bradley J. Nielsen, Acting Administrator
,
.
"\ i ,.-4,.
BID TABULATION
Storm Sewer Improvements for the Shorewood Senior Center
Shorewood, MN
1074.25/1151.00
Bid$ Opened: 10:00 a.m., March 2,2000
Contractor Bid Security Total Bid
. Midwest Asphalt Corp X $179,754.35
Northwest Asphalt X $184,514.66 -
Bituminous Roadways Inc X $189,183.00
Hardrives, Inc. X $191,795.13
Progressive Contractors Inc X $273,529.00
Engineer's Estimate $151,329.90
.
We hereby certify that this is a true and correct tabulation of the bids as received on March 8, 2000.
di/~
Donald W.Sterns, P.E.
Project Manager
~.~~1f ~
. Lany Brown, P.E., City Engineer
Director of PublIc WorkSlCily Engineer
City Clerk
- Denotes col'l'8Cted figure
Exhibit A
R;l/?t;Il. ~ c:lOV. t t t.1c:7tCl
"''NT C:::lIHr~ ~ Rc:M
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
FAX (612) 474-0128' www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO: Mayor and City Council
Brad Nielsen, Acting City Administrator
.
FROM:
Larry Brown, Director of Public Works
DATE:
March 20, 2000
RE:
A Motion to Adopt an Ordinance Amending Seasonal Weight Restrictions
Attachment 1 is a request from the residents on Orchard Circle to revise the weight restrictions and
to remove the no parking designation for the roadway.
For brevity, I will not repeat the letter here. The petition received states the issues clearly.
.
In response to the request, it is reasonable to revise the ordinance to post Orchard Circle to a 4 ton
per axle weight limit and is to be in effect March 1 to May 1 of every year. This is consistent with
the City's other posting for weight restrictions. The draft ordinance amendment is attached for your
consideration.
Similarly, Agenda Item 8C is a resolution which removes the No Parking Designation on Orchard
Circle. Staff is recommending approval of the resolution.
Cc: Greg Larson
C:"'" reponslCvr Orchard Cir
~
t,J PRINTED ON RECYCLED PAPER
tr35
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 801 OF THE
SHOREWOOD CITY CODE RELATING TO PERMANENT WEIGHT
RESTRICTIONS
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS:
Section 1: Section 801.10 of the Shorewood City Code is hereby deleted in its entirety.
Section 2: Section 801.11 hereby becomes 801.10.
Section 3: This Ordinance shall be in full force and effect from and after its passage and
publication.
.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA,
this 27th day of March 2000.
ATTEST:
WOODY LOVE, MAYOR
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
.
reb ~4 UU U~:~Ua
l:il~-4"4-~~l:il:J
To: City of Shorewood,
Staff and City Council
From: Orchard Circle Residents,
, Greg Larson 474-9268
Date: Feb. 22,2000
Subject: Vehicle weight and parking restriction on Orchard Circle
In 1997, we requested restrictions on Orchard Circle and Eureka Road that were intended to alleviate safety
hazards created during the construction of Maple View Court. As a result, the City posted portions of
Eureka Road and all of Orchard Circle with a 6am to 6pm parking ban and eliminated vehicles of over 4
tons on Orchard Circle.
At the time, we were concerned with two issues:
.
1. Parking by construction vehicles at the intersection of Orchard Circle and Eureka Road reduced
visibility when entering Eureka from Orchard Circle.
2. Large COnstruction vehicles, primarily tractor trailers, entered Orchard Circle and backed across
Eureka in order to access the construction site and unload heavy equipment. Obviously, tractor-
trailers, backed blindly across a heavily traveled roadway, presented an extreme traffic hazard. In
addition, 18 wheelers turning into Orchard Circle from Eureka where forced up and over the curb
because of the tight intersection. One such incident resulted in a near miss of a neighborhood child.
The city acted promptly in an attempt to correct these dangerous conditions.
Now, with street construction on Maple View Court complete, the need to continue the four ton restriction
and a parlcing ban on the cul-de-sac portion of Orchard Circle is past.
In fact, the 4 tOll vehicle restriction, which is in effect all year, is restricting routine home-owner projects
such as remodeling and re-roofing. Construction dumpsters, cement trucks and even some dump trucks arc
eliminated from Orchard Circle making home repairs and landscaping impossible. Orchard Circle is the
o~y street in Shorewood with such year rOWid restrictions.
.
While the actions of the city to protect resident safety is commendable, continuing the restrictions is now
posing a hardship. We are asking to city council to make the following changes:
1. Eliminate the four ton, year rolmd, weight restriction on Orchard Circle.
2. Eliminate the parking restrictions on the cul-de-sac of Orchard Circle. However, maintaining the
parking ban within 150 feet of Eureka Road will keep parked vehicles from reducing visibility when
exiting Orchard l.'ircle.
With street and utility construction now complete on Maple View Court, it is prudent and reasonable for
the city to make these changes.
Sincerely,
f'. 1
Greg & Pat Larson Doug & Laura Miller Kate & Jerry Bix Erik & Judy Englund Deb & Rick Porter
~55. rchard t255 )~Orchar d 25545 Orchard 255550 rchard 2 ~..?f5 Orchard ./, . //,
J1 Ie b\.-. $<~"'ttv~ ~ i/ I .) I t1d=
~J . ' v '-- 0 V' ,."-~,-.... .~ d- 0./ -0/- _.._
Duncan StorIle \<) ~.....J...... .
5375 Eureka Roo
c) .... -\- c'r W''''- . -
S~ ~ f'1 <\" '\\Jrt..
VV'\ 'i't.+.>..........
Attachment 1
CITY OF SHOREWOOD
RESOLUTION NO. 00-
A RESOLUTION REMOVING THE NO PARKING RESTRICTION ON
ORCHARD CIRCLE
WHEREAS, Resolution 97-10 established the prohibition of No Parking on
Orchard Circle and other roadways in the City of Shorewood; and
WHEREAS, the City Council has received a petition from the residents along
Orchard Circle which requests that the No Parking restriction be removed for said
roadway; and
.
WHEREAS, the City Engineer has reviewed the roadway for adequate parking
and recommends that the No Parking restriction be removed on Orchard Circle.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the No Parking restriction be removed for Orchard Circle.
2. The Department of Public Works is hereby directed to remove all of the No
Parking signs on said roadway.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 27th day of March, 2000.
.
WOODY LOVE, MAYOR
ATTEST:
BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR
:tr<6 t
COMMUNITY OPEN SPACE SURVEY
THE CITY OF SHOREWOOD'S LAND CONSERVATION & ENVIRONMENT COMMITTEE IS CONDUCTING TInS SURVEY TO HELP AID IN
THE PLANNING PROCESS FOR THE CITY'S OPEN SPACE PLAN. YOUR HELP IS EXTREMELY IMPORTANT TO THE SUCCESS OF TInS
PLAN AND WE HOPE THAT YOU WILL TAKE A FEW MINUTES OUT OF YOUR DAY TO ANSWER TInS BRIEF QUESTIONNAIRE.
stI
~ stI
stI ~lt ~ G
G ~0lJ ~ ~~.$
~ ~ ~ ~ ~
~~~~~
~bt'b~~
~~~~~~~
Please mark the box which most closely describes your response
to each of the following questions:
1. Do you feel that open space is an important asset for a healthy community?
2. Do you feel that there is enough open space within the City of Shorewood?
3. Do you feel that open space is a resource that is dwindling due to the growth that
has occurred in the metro-area in recent years?
4. Do you feel that the preservation of open spaces within in the City is Shore wood is
an important issue?
5. If land is preserved as open space within the City of Shorewood, do you feel that the
citizens should be involved in developing a criteria for what land should be preserved?
6. Do you believe that the City of Shorewood should research various finical options
for the preservation of open space?
7. Do you feel that it is appropriate for the City of Shorewood to use public funds to
preserve land for open space?
8. Would you support a minimal tax increase to enable the City of Shorewood to
acquire land for open space?
Please rank the following options from highest to lowest, according to the priority you would
put on the following assets, one (1) being the lowest and seven (7) being the highest:
Ability to expand greenways to connect natural areas
Ability to preserve land for wildlife habitat
Ability to create or expand community and neighborhood parks
Ability to protect water quality in lakes, rivers, and streams
Ability to protect archeological and historical sites
Ability to create or expand hiking, biking, and walking trails
Ability to preserve land for natural aesthetics value
Do you know of an area within the City of Shorewood that you would like to see protected?
THE CITY'S LAND CONSERVATION & ENVIRONMENT COMMITIEE WOULD UKE TO THANK YOU FOR COMPLETING THE SURVEY-YOUR HELP IS
TRULY APPRECIATED. PLEASE FOLD AND SECURE THE SURVEY ACCORDING TO INSTRUCTIONS ON THE REVERSE SIDE AND RETURN BY APRIL 15.
Thank you for your time and we hope that you can attend the Land Conservation & Environment Committee's
Open House on Saturday, April 29, 1:00 to 3:00 p.m. at Shorewood City Hall. iF q 1/ I
A TAPE HERE A
"""
NO POSTAGE
NECESSARY
IF MAILED
IN THE
UNITED STATES
BUSINESS REPLY MAIL
FIRST -GLASS MAIL PERMIT NO. 50 EXCELSIOR MN
POSTAGE WILL BE PAID BY THE ADDRESSEE
CITY OF SHOREWOOD
5755 COUNTRY CLUB ROAD
SHOREWOOD, MN 55331 - 9897
1.1.1111.1.111111111.11.111.1111111.1.1..1...111.111
Second
Fold Line
Se;&
FO'.
.
INSTRUCTIONS:
Fold along this line first. Accurate folding placement is important!
The second fold line is indicated along the two edges of the survey.
Please use clear tape to seal at the top.
Send through the mail or place in the 24-hour drop-off slot at City Hall.
,.
Check Approval List for 3/27/00 Council Meeting
Check # Vellder Name
Descriptioll
Check Date Illvoice #
27606
27606
Amoullt
27607
27608
27609
27610
27610
27610
27610
27610
27610
27610
.
27611
27612
27613
27613
27614
27615
27616
27616
.
27617
27618
27618
27618
27619
27620
27620
27620
27621
27621
27621
27621
27621
27621
PERA
PERA
PERA
PERA
TOTAL FOR PERA
ICMA RETIREMENT TR DEFERRED COMP 3/16/00
TOTAL FOR ICi1-1A RETIREMENT TRUST-457
CITY COUNTY CREDIT PAYROLL DEDUCTIONS 3/16/00
TOTAL FOR CITY COUNTY CREDIT UNION
AFSCME COUNCIL 14 UNION DUES - MAR 2000
TOTAL FOR AFSCME COUNCIL 14
HENNEPIN COUNTY TR ANNUAL SVC CHG FOR PROC SPE 3/16/00
HENNEPIN COUNTY TR ANNUAL SVC CHG FOR PROC SPE 3/16/00
HENNEPIN COUNTY TR ANNUAL SVC CHG FOR PROC SPE 3/16/00
HENNEPIN COUNTY TR ANNUAL SVC CHG FOR PROC SPE 3/16/00
HENNEPIN COUNTY TR ANNUAL SVC CHG FOR PROC SPE 3/16/00
HENNEPIN COUNTY TR ANNUAL SVC CHG FOR PROC SPE 3/16/00
HENNEPIN COUNTY TR ANNUAL SVC CHG FOR PROC SPE 3/16/00
TOTAL FOR HENNEPIN COUNTY TREASURER
MN CH'LD SUPPORT P CHILD SUPPORT - C SCHMID 3/16/00
TOTAL FOR MN CHILD SUPPORT PMT CTR
3/16/00
3/16/00
3/16/00
M'NNESOTA COMMER NOTARY APPL - J PANCHYSHYN 3/16/00
TOTAL FOR MINNESOTA COMMERCE DEPT
PAZANDAK, JOSEPH SUPPLIES 3/16/00
PAZANDAK, JOSEPH M'LEAGE 3/16/00
TOTAL FOR PAZANDAK, JOSEPH
PEPS' COLA COMPANY POP 3/16/00 37645391
TOTAL FOR PEPSI COLA COMPANY
PETTY CASH
REIMBURSE PETTY CASH FUND
TOTAL FOR PETTY CASH
POMMER COMPANY,' PLAQUE FOR PATRICK COLLINS 3/16/00 46977
POMMER COMPANY, I NAME PLATES-BOEHM/ROSENBER 3/16/00 46987
TOTAL FOR POMMER COMPANY, INC
TEMP RECEPTIONIST
TOTAL FOR PROSTAFF
SCHNEEWIND, JACQU INV TRFR MILEAGE
SCHNEEW'ND, JACQU 'NV TRFR MILEAGE
SCHNEEW'ND, JACQU 'NV TRFR MILEAGE
TOTAL FOR SCHNEEWIND, JACQUELYN
SENS'BLE LAND USE C REG FEE FOR SEMINAR 3/16/00
TOTAL FOR SENSIBLE LAND USE COAL/TN
M'DWEST COCA-COLA MISC 3/16/00 022900STMT
MIDWEST COCA-COLA MISC 3/16/00 022900STMT
MIDWEST COCA-COLA M'SC 3/16/00 022900STMT
TOTAL FOR MIDWEST COCA-COLA BOTTL/N
QUALITY W'NE & SPIRI LIQUOR 3/16/00 811826-00
QUALITY W'NE & SPIRI L1QUORIW'NE 3/16/00 813958-00
QUALITY W'NE & SP'RI L1QUORIW'NE 3/16/00 813958-00
QUALITY W'NE & SP'R' L1QUORIWINE 3/16/00 814006-00
QUALITY WINE & SPIRI L1QUORIWINE 3/16/00 814006-00
QUALITY W'NE & SPIRI WINE/LIQUOR 3/16/00 814008-00
3/16/00
PROSTAFF
3/16/00 102-273033
3/16/00
3/16/00
3/16/00
P.1. :
Thursday, Marcil 23, 2000
:r
$1,714.55
$1,572.24
$3,286.79
$1,152.69
51,152.69
$576.00
$576.00
$153.00
$153.00
$3.05
$4.95
$8.35
$57.50
$70.50
$109.50
$199.60
$453.45
$173.51
$173.51
$40.00
$40.00
$19.22
$85.54
$104.76
$2.53
$2.53
$115.16
$115.16
$51.08
$73.52
$124.60
$831.60
$831.60
$5.63
$5.63
$5.64
$16.90
$30.00
$30.00
$259.14
$274.13
$262.56
$795.83
$13.33
$117.07
$737.92
$758.54
$991.71
$1,214.19
,
Page I of6
.
.
27621
Check # Vellder Name
Descriptioll
Check Date 11lvoice #
27622
27622
27623
27624
27625
27626
27627
27627
27628
27628
27628
27628
27629
27630
27631
27632
27633
27634
27634
27634
27634
27634
27635
27636
27637
27638
27639
27639
27639
27639
QUALITY WINE & SPIRI WINE/LIQUOR 3/16/00 814008-00
TOTAL FOR QUALITY WINE & SPIRITS CO
THORPE DISTRIBUTIN BEERlMISC 3/16/00 30100-02
THORPE DISTRIBUTIN BEERlMISC 3/16/00 30100-02
TOTAL FOR THORPE DISTRIBUTING COMPA
ANCHOR TITLE SERVIC SA OVER-PYMT PID 33-117-23-12-00 3/23/00
TOTAL FOR ANCHOR TITLE SERVICES INC
BRAUN PUMP & CONT LIFT STATION#20 MAINTICLEANING 3123100 002984
TOTAL FOR BRAUN PUMP & CONTROLS
CARVER HEATING & AI DUCT WORK FOR CITY OFFICE BAT 3/23100 25651
TOTAL FOR CARVER HEATING & AIR INC
COLLINS ELECTRICAL HWY 7/XMAS LK RD LIGHT MAINT 3/23/00 JR22773
TOTAL FOR COLLINS ELECTRICAL SYSTEM
CONSTRUCTION BULL BID NOTICE - NOBLE RD/SR CENTE 3/23100 CB89064
CONSTRUCTION BULL BID NOTICE - SHADY ISL LIFT STAT 3/23/00 CB89064
TOTAL FOR CONSTRUCTION BULLETIN
EVERGREEN LAND SE CHAN EASEMENT PROJECT 3/23100 00-109
EVERGREEN LAND SE TH7 & 41 PROJECT 3/23100 00-110
EVERGREEN LAND SE TH 7 & 41 PROJECT 3123/00 00-145
EVERGREEN LAND SE CHAN EASEMENT PROJECT 3/23100 00-146
TOTAL FOR EVERGREEN LAND SERVICE CO
G & K SERVICES UNIFORMS 3123100 022900STMT
TOTAL FOR G & K SERVICES
INTERNATIONAL INSTI 2000 ANNUAL MEMBERSHIP FEE 3/23/00
TOTAL FOR INTERNATIONAL INSTITUTE
KEEFE, SALLY CTY RECORDER FEES 3123100 MAR2000 ST '
TOTAL FOR KEEFE, SALL Y
KRIESEL, DREW CLEANING SUPPLIES - PW 3/23100
TOTAL FOR KRIESEL, DREW
ROLEK, ALAN
mileagefMGFOA MEETING
TOTAL FOR ROLEK, ALAN
AT&T WIRELESS SERV CELL PHONE
AT&T WIRELESS SERV CELL PHONE
AT&T WIRELESS SERV CELL PHONE
AT&T WIRELESS SERV CELL PHONE
AT&T WIRELESS SERV CELL PHONE
TOTAL FOR AT&T WIRELESS SERVICES
W.W. GRAINGER, INC PUMP FOR SE AREA WELL
TOTAL FOR W.w. GRAINGER,INC
WRIGHT COUNTY TRE RECORD C ELKE SIGNATURE-NOT 3f23100
TOTAL FOR WRIGHT COUNTY TREASURER
3123100
3123/00 2893733-030
3/23100 4160966-030
3123100 4160966-030
3/23100 4160966-030
3/23100 4160966-030
3/23100 495-925311-
CHICAGO TITLE INS C REFUND OVER-PYMT ON SPECIAL 3/23/00 2618903 RE
TOTAL FOR CHICAGO TITLE INS CO
LEEF BROS MATS FOR TB LIQUOR 3/23100 203761
TOTAL FOR LEEF BROS
QUALITY WINE & SPIRI LIQUOR 3123100 815672-00
QUALITY WINE & SPIRI WINE/LIQUOR 3f231oo 815719-00
QUALITY WINE & SPIRI WINE/LIQUOR 3/23100 815719-00
QUALITY WINE & SPIRI LIQUOR 3123100 815720-00
TOTAL FOR QUALITY WINE & SPIRITS CO
~-:..
Thursday, March 23, 2000
;m.
~
Amount
$2,277 .52
$6,110.28
$115.50
$6,817.30
$6,932.80
$424.45
$424.45
$282.00
$282.00
$425.00
$425.00
$133.35
$133.35
$275.90
$105.40
$381.30
$259.90
$600.00
$1,024.95
$470.00
$2,354.85
$460.03
$460.03
$110.00
$110.00
$180.00
$180.00
$46.41
$46.41
$40.80
$40.80
$11.83
$12.18
$27.55
$35.76
$93.79
$181.11
$162.95
$162.95
$25.00
$25.00
$1,816.40
$1,816.40
$27.51
$27. 51
$400.35
$375.21
$418.33
$2,216.53
$3,410.42
Page 2 of6
Check # Vender Name Description Check Date Invoice # Amount
27640 SAM'S CLUB LIQUOR STORE SUPPLIES 3/23/00 030200STMT $24.81
27640 SAM'S CLUB LIQUOR STORE SUPPLIES 3/23/00 030200STMT $24.80
27640 SAM'S CLUB LIQUOR STORE SUPPLIES 3/23/00 030200STMT $24.81
TOTAL FOR SAM'S CLUB $74.42
27641 EARL F. ANDERSEN, IN SIGNS 3/28/00 22919 $842.54
27641 EARL F. ANDERSEN, IN NO PKG/STREET SIGNS 3/28/00 22927 $28.33
TOTAL FOR EARL F. ANDERSEN, INC. $870.87
27642 ARMOR LOCK & ALAR TB ALARM MONITORING - 2ND QTR 3/28/00 37053 $145.12
TOTAL FOR ARMOR LOCK & ALARM SVCS $145.12
27643 BEST POWER BLDER BR BACKUP POWER SUPPL 3/28/00 15094968 $122.63
TOTAL FOR BEST POWER $122.63
27644 BOB'S PERSONAL COF COFFEE/SUPPLIES - PW 3/28/00 34596 $57.50
TOTAL FOR BOB'S PERSONAL COFFEE SVC $57.50
27645 COMP USA DATA TAPES/CLEANING TAPE 3/28/00 90462876 $110.24
TOTAL FOR COMP USA $110.24
27646 EVERGREEN LAND SE TH 7& 41 PROJECT 3/28/00 00-200 $1,187.55
27646 EVERGREEN LAND SE CHAN EASEMENT PROJECT 3/28/00 00-211 $1,812.73
. TOTAL FOR EVERGREEN LAND SERVICE CO $3,000.28
27647 EXCELSIOR-CITY OF 1 ST QTR 2000 SIGNAL L T @ 600 OA 3/28/00 $108.18
TOTAL FOR EXCELSIOR-CITY OF $108.18
27648 HAWKINS WATER TRE CONTAINER CHG 3/28/00 DM37249 $15.00
TOTAL FOR HAWKINS WATER TREATMENT $15.00
27649 FRONTIER ELECTRIC MANOR PK LIGHT REFL SHIELDS 3/28/00 26672 $100.00
27649 FRONTIER ELECTRIC DISCONNECT POWER WRMG HOU 3/28/00 26673 $114.00
TOTAL FOR FRONTIER ELECTRIC $214.00
27650 HENNEPIN COUNTY TR 2000 HAZ WASTE GENERATOR L1C 3/28/00 $207.00
TOTAL FOR HENNEPIN COUNTY TREASURER $207.00
27651 MCLEOD USA PHONE EXP 3/28/00 4647212 ($20.66)
27651 MCLEOD USA PHONE EXP 3/28/00 4647212 ($10.33)
27651 MCLEOD USA PHONE EXP 3/28/00 4647212 $57.59
27651 MCLEOD USA PHONE EXP 3/28/00 4647212 $105.07
27651 MCLEOD USA PHONE EXP 3/28/00 4647212 $110.95
. 27651 MCLEOD USA PHONE EXP 3/28/00 4647212 $116.65
27651 MCLEOD USA PHONE EXP 3/28/00 4647212 $155.16
27651 MCLEOD USA PHONE EXP 3/28/00 4647212 $486.09
TOTAL FOR MCLEOD USA $1,000.52
27652 METRO COUNCIL ENVI APRIL 2000 WASTEWATER 3/28/00 0000700330 $21,624.00
TOTAL FOR METRO COUNCIL ENVIRONMENT $21,624.00
27653 METRO COUNCIL ENVI FEBRUARY 2000 SAC 3/28/00 $7,623.00
TOTAL FOR METRO COUNCIL ENVIRONMENT $7,623.00
27654 OFFICE DEPOT NOTARY STAMPS-PAMELAlTWILA 3/28/00 091058375 $53.16
TOTAL FOR OFFICE DEPOT $53.16
27655 MN SUN PUBLICATION AFFIDAVIT PUBLICATIONS 3/28/00 303084 $78.65
TOTAL FOR MN SUN PUBLICATIONS $78.65
27656 MOUND-CITY OF 2ND QTR 2000 FIRE CONTRACT 3/28/00 $1,809.00
TOTAL FOR MOUND-CITY OF $1,809.00
27657 MUNITECH, INC. APRIL 2000 MAINT SVC 3/28/00 7412 $2,130.00
27657 MUNITECH, INC. APRIL 2000 MAINT SVC 3/28/00 7412 $4,970.00
TOTAL FOR MUNITECH,INC. $7,100.00
27658 NAVARRE TRUE VALU MISC SUPPLIES - PW 3/28/00 FEB STMT $10.64
Thursday, llfarcll 23, 30f6
Check # Vender Name Description Check Date Invoice # Amount
27658 NAVARRE TRUE VALU MISC SUPPLIES - PW 3/28/00 FEB STMT $21.07
27658 NAVARRE TRUE VALU MISC SUPPLIES - PW 3/28/00 FEB STMT $95.45
27658 NAVARRE TRUE VALU MISC SUPPLIES - PW 3/28/00 FEB STMT $172.69
TOTAL FOR NAVARRE TRUE VALUE $299.85
27659 NORTHERN STATES P UTILITIES 3/28/00 $219.17
27659 NORTHERN STATES P UTILITIES 3/28/00 $3.14
27659 NORTHERN STATES P UTILITIES 3/28/00 $15.94
27659 NORTHERN STATES P UTILITIES 3/28/00 $29.63
27659 NORTHERN STATES P UTILITIES 3/28/00 $107.48
27659 NORTHERN STATES P UTILITIES 3/28/00 $255.33
27659 NORTHERN STATES P UTILITIES 3/28/00 $281.81
27659 NORTHERN STATES P UTILITIES 3/28/00 $1,684.50
27659 NORTHERN STATES P UTILITIES - ADDL STREET LIGHT C 3/28/00 $9.67
27659 NORTHERN STATES P UTILITIES - SHADY HILLS PK 3/28/00 $15.33
27659 NORTHERN STATES P UTILITIES - WELL 3/28/00 $561.36
27659 NORTHERN STATES P UTILITIES-LIQUOR STORE 1 3/28/00 $536.67
27659 NORTHERN STATES P UTILITIES 3/28/00 $169.97
TOTAL FOR NORTHERN STATES POWER $3,890.00
. 27660 O'ROURKE WELDING WELDING SUPPLIES - PW 3/28/00 20388 $89.28
TOTAL FOR O'ROURKE WELDING $89.28
27661 ORONO, CITY OF FEB ANIMAL CONTROL 3/28/00 1020-00 $1,427.75
TOTAL FOR ORONO, CITY OF $1,427.75
27662 PAWS, CLAWS & HOOV MARCH BOARDING/IMPOUND SVCS 3/28/00 $188.70
TOTAL FOR PAWS, CLAWS & HOOVES PET $188.70
27663 RIDGEVIEW BUSINESS JOB PHYSICAL - J PANCHYSHYN/P 3/28/00 $116.00
TOTAL FOR RIDGEVIEW BUSINESS HEALTH $116.00
27664 SO LK MTKA POLICE D APRIL 2000 MONTHLY BUDGET 3/28/00 $43,276.00
TOTAL FOR SO LK MTKA POLICE DEPT $43,276.00
27665 SUN PATRIOT NEWSP AFFIDAVIT PUBLICATION 3/28/00 754 $46.81
TOTAL FOR SUN PATRIOT NEWSPAPERS INC $46.81
27666 TWIN CITY WATER CLI BACTERIA ANALYSIS - FEB 2000 3/28/00 6187 $20.00
TOTAL FOR TWIN CITY WATER CLINIC $20.00
27667 US WEST PHONE EXP 3/28/00 $50.87
. TOTAL FOR US WEST $50.87
27668 US WEST DEX ADS - LIQUOR STORES 3/28/00 00644074000 $52.93
27668 US WEST DEX ADS - LIQUOR STORES 3/28/00 00644074000 $105.87
TOTAL FOR US WEST DEX $158.80
27669 TOTAL REGISTER SYS REPAIR REGISTER STORE 2 3/28/00 9078 $270.25
TOTAL FOR TOTAL REGISTER SYSTEMS $270.25
27670 BELLBOY CORPORATI LIQUOR 3/28/00 18431300 $474.07
27670 BELLBOY CORPORATI LIQUOR 3/28/00 18431400 $315.22
27670 BELLBOY CORPORATI LIQUOR 3/28/00 18479600 $232.45
27670 BELLBOY CORPORATI LIQUOR 3/28/00 18479700 $174.85
27670 BELLBOY CORPORATI LIQUOR 3/28/00 18479800 $174.85
TOTAL FOR BELLBOY CORPORATION $1,37/.44
27671 BELLBOY BAR SUPPLY CIGARS 3/28/00 2532900 $111.83
27671 BELLBOY BAR SUPPLY CIGARS 3/28/00 2533000 $33.02
27671 BELLBOY BAR SUPPLY MISC/NON RESELL 3/28/00 31479500 $25.25
27671 BELLBOY BAR SUPPLY MISC/NON RESELL 3/28/00 31479500 $34.35
27671 BELLBOY BAR SUPPLY MISC/NON RESELL 3128/00 31479700 $108.43
27671 BELLBOY BAR SUPPLY MISC/NON RESELL 3/28/00 31479700 $143.73
Marcil 40f6
Check # Vender Name
Description
Check Date Invoice #
27671
27671
Amount
27672
27672
27672
27673
27673
27673
27673
27673
27673
.
27674
27674
27674
27674
27674
27674
27674
27674
27674
27674
27674
27674
27674
27674
.
27675
27675
27675
27675
27675
27675
27675
27675
27675
27675
27675
27675
27675
27675
27675
27675
27676
27676
27676
27676
27676
27676
27677
BELLBOY BAR SUPPLY MISC
BELLBOY BAR SUPPLY NON-RESELL
TOTAL FOR BELLBOY BAR SUPPLY
DAY DISTRIBUTING BEER
DAY DISTRIBUTING BEER
DAY DISTRIBUTING BEER
TOTAL FOR DAY DISTRIBUTING
EAST SIDE BEVERAGE BEER/MISC 3/28100 S3600-02
EAST SIDE BEVERAGE BEER/MISC 3/28100 S3600-02
EAST SIDE BEVERAGE BEER/MISC 3/28/00 S3630-02
EAST SIDE BEVERAGE BEER/MISC 3/28/00 S3630-02
EAST SIDE BEVERAGE BEER/MISC 3/28100 T7535-02
EAST SIDE BEVERAGE BEER/MISC 3/28/00 T7535-02
TOTAL FOR EAST SIDE BEVERAGE COMPAN
GRIGGS, COOPER & C LIQUOR 3/28/00 184602
GRIGGS, COOPER & C WINE 3/28/00 184603
GRIGGS, COOPER & C L1QUOR/MISC 3/28100 184606
GRIGGS, COOPER & C L1QUOR/MISC 3/28100 184606
GRIGGS, COOPER & C WINE 3/28100 184607
GRIGGS, COOPER & C LIQUOR 3/28/00 184616
GRIGGS, COOPER & C WINE 3/28/00 184617
GRIGGS, COOPER & C LIQUOR 3/28/00 187639
GRIGGS, COOPER & C WINE 3/28100 187640
GRIGGS, COOPER & C LIQUOR 3/28100 187643
GRIGGS, COOPER & C WINE 3/28100 187644
GRIGGS, COOPER & C LIQUOR 3/28100 187660
GRIGGS, COOPER & C WINE 3/28100 187661
GRIGGS, COOPER & C LIQUOR CREDIT 3/28100 532998
TOTAL FOR GRIGGS, COOPER & COMPANY
JOHNSON BROS L1QU WINE 3/28100 1085951
JOHNSON BROS L1QU WINE/LIQUOR/BEER 3/28/00 1086864
JOHNSON BROS lIQU WINE/LIQUOR/BEER 3/28/00 1086864
JOHNSON BROS L1QU WINE/LIQUOR/BEER 3128100 1086864
JOHNSON BROS L1QU BEERlWINElLlQUOR 3/28/00 1086865
JOHNSON BROS L1QU BEERlWINElLlQUOR 3/28100 1086865
JOHNSON BROS L1QU BEERlWINElLlQUOR 3/28/00 1086865
JOHNSON BROS L1QU WINE/LIQUOR/BEER 3/28/00 1086866
JOHNSON BROS L1QU WINE/I,IQUOR/BEER 3/28/00 1086866
JOHNSON BROS L1QU WINE/LIQUOR/BEER 3/28/00 1086866
JOHNSON BROS lIQU WINE 3/28/00 1089520
JOHNSON BROS lIQU WINE 3/28/00 1089521
JOHNSON BROS lIQU lIQUORIWINE 3/28100 1089522
JOHNSON BROS lIQU lIQUORIWINE 3/28/00 1089522
JOHNSON BROS lIQU WINE CREDITS 3/28/00 115981-985
JOHNSON BROS lIQU WINE CREDITS 3/28/00 115987.991
TOTAL FOR JOHNSON BROS LIQUOR CO.
LAKE REGION VENDIN CIGS
LAKE REGION VENDIN CIGS
LAKE REGION VENDIN CIGS
LAKE REGION VENDIN CIGS
LAKE REGION VENDIN CIGS
LAKE REGION VENDIN CIGS
TOTAL FOR LAKE REGION VENDING
3/28/00 31509000
3/28/00 31509100
3/28/00 1150-031400
3/28/00 1152.031400
3/28100 1315.Q31400
3/28/00 8054
3/28100 8055
3/28/00 8056
3128/00 80n
3/28/00 8078
3/28/00 8079
MARLIN'S TRUCKING FREIGHT
3/28/00 721617247
Thursday, III arch 23, 2000
$28.57
$54.83
$540.01
$1,217.90
$1,303.17
$1,659.75
54,180.82
$45.25
$4,480.00
$9.05
$4,356.60
$4,511.35
$8.40
$13,410.65
$1,154.16
$546.58
$68.43
$356.81
$137.24
$443.88
$492.40
$387.72
$191.95
$1,045.43
$88.29
$315.12
$78.70
($26.66)
$5,280.05
$500.00
$96.00
$141.90
$708.90
$57.60
$133.30
$892.50
$205.25
$442.55
$38.40
$89.05
$111.80
$22.75
$285.16
($30,31)
($18.04)
$3,676.81
$314.27
$199.99
$257.13
$142.85
$199.99
$257.13
$1,371.36
$38.70
IUlW
Page 5 of6
Check # Vender Name Description Check Date Invoice # Amount
27677 MARLIN'S TRUCKING FREIGHT 3/28/00 7216/7247 $38.70
27677 MARLIN'S TRUCKING FREIGHT 3/28/00 7217/7234/72 $54.00
27677 MARLIN'S TRUCKING FREIGHT 3/28/00 7217/7234/72 $54.00
27677 MARLIN'S TRUCKING FREIGHT 3/28/00 7218/7249 $26.10
27677 MARLIN'S TRUCKING FREIGHT 3/28/00 7218/7249 $26.10
TOTAL FOR MARLIN'S TRUCKING $237.60
27678 NORTH STAR ICE BULK ICE 3/28/00 17005902 $162.48
TOTAL FOR NORTH STAR ICE $162.48
27679 PHILLIPS WINE & SPIRI WINE/LIQUOR/BEER 3/28/00 585026 $17.90
27679 PHILLIPS WINE & SPIRI WINE/LIQUOR/BEER 3/28/00 585026 $81.40
27679 PHILLIPS WINE & SPIRt WINElLlQUOR/BEER 3/28/00 585026 $1,360.40
27679 PHILLIPS WINE & SPIRI WINE/LIQUOR 3/28/00 585027 $75.00
27679 PHILLIPS WINE & SPfRI WINE/LIQUOR 3/28/00 585027 $1,963.90
27679 PHILLIPS WINE & SPIRI L1QUOR/WINE 3/28/00 585028 $79.50
27679 PHILLIPS WINE & SPIRI L1QUOR/WfNE 3/28/00 585028 $1,044.00
27679 PHILLIPS WINE & SPIRI WINE 3/28/00 585401 $132.00
27679 PHILLIPS WINE & SPIRI WINE 3/28/00585556 $293.75
27679 PHILLIPS WINE & SPfRI WINElLlQUOR/MISC 3/28/00 587087 $29.00
. 27679 PHILLIPS WINE & SPIRI WINE/L1QUOR/MISC 3/28/00 587087 $44.15
27679 PHILLIPS WINE & SPIRI WINElLlQUOR/MISC 3/28/00 587087 $61.80
27679 PHILLIPS WINE & SPIRt L1QUOR/WINE/MISC 3/28/00 587088 $12.90
27679 PHILLIPS WINE & SPIRI L1QUOR/WINElMISC 3/28/00 587088 $92.00
27679 PHILLIPS WINE & SPIRI L1QUOR/WINE/MISC 3/28100 587088 $280.50
27679 PHILLIPS WINE & SPIRI WINElLlQUOR 3/28/00 587089 $34.00
27679 PHILLIPS WINE & SPIRI WINElLlQUOR 3/28/00 587089 $94.80
TOTAL FOR PHILLIPS WINE & SPIRITS $5,697.00
27680 WINE MERCHANTS WINE 3/28100 26916 $367.00
27680 WINE MERCHANTS WINE 3/28/00 26917 $182.00
27680 WINE MERCHANTS WINE 3/28/00 26918 $91.00
TOTAL FOR WINE MERCHANTS $640.00
TOTAL CHECKS $161,977.58
.
~.
Thursday, March 23, 2000
:.! T1
"~
Page 60f6
1:_ ____~
Payroll Register
Check # Last Name First Name MI Check Amt Check Date
215349 BASTYR CONNIE D 184.43 3/14/00
215350 BROWN LAWRENCE A 1,707.63 3/14/00
215351 BURL SUSAN E 313.60 3/14/00
215352 CARIGNAN DEANN M 28.63 3/14/00
215353 DAVIS CHARLES S 936.98 3/14/00
215354 DUFFY DAVID C 181.83 3/14/00
215355 EHRKE DANIEL D 162.37 3/14/00
215356 EISCHENS JAt\iIES E 437.69 3/14/00
215357 ELKE CATHERINE M 683.94 3/14/00
215358 FASCHING PATRICIA L 402.76 3/14/00
215359 GROUT TWILA R 815.19 3/14/00
215360 GUSTAFSON DAVID W 201.47 3/14/00
215361 HELLING PAMELA J 664.26 3/14/00
. 215362 JOHNSON DENNIS D 971.54 3/14/00
215363 KALLEST AD STEPHEN N 854.37 3/14/00
215364 LATTERNER SUSAN M 419.63 3/14/00
215365 LEDWITH JAMES R 89.47 3/14/00
215366 LUGOWSKI JOSEPH P 929.44 3/14/00
215367 MALUCHNIK KRIS A 174.59 3/14/00
215368 MASON BRADLEY J 1,066.88 3/14/00
215369 MITL YNG SARA J 289.06 3/14/00
215370 NICCUM LAWRENCE A 1,216.24 3/14/00
215371 NIELSEN BRADLEY J 959.22 3/14/00
215372 P ANCHYSHY JEAN M 1,089.38 3/14/00
215373 P AZANDAK JOSEPH E 1,269.25 3/14/00
215374 PELCL VINCENT H 28.63 3/14/00
. 215375 POUNDER CHRISTOPHER J 987.91 3/14/00
215376 RANDALL DANIEL J 962.82 3/14/00
215377 ROLEK ALAN J 1,255.08 3/14/00
215378 SCHMID CHRISTOPHER E 496.61 3/14/00
215379 SCHNEEWIN JACQUELYN K 871.29 3/14/00
215380 STALBERGE PATRICIA A 205.21 3/14/00
215381 SW ANDBY DONALD R 1,664.68 3/14/00
Total of Checks $22,522.08
Thursday, March 23, 2000
Page 1 ofl