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022800 CC Reg AgP , " -r" 1 CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 28, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Zerby _ Mayor Love_ Stover .....:.--- Garfunkel_ L. IZee _ B. Review Agenda C. Report on Strategic Planning 2. APPROVAL OF MINUTES A. City Council Meeting Minutes February 14,2000 (Att.-#2A Minutes) B. City Council Special Meeting Minutes February 14,2000 (Att.#2B Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: A. A Motion to Adopt a Resolution Making an Appointment to the Lake Minnetonka Conservation District (Att.-#3A Proposed Resolution) B. A Motion to Adopt a Resolution Making Appointments to the Plannirig Commission (Att.-#3BProposed Resolution) C. A Motion to Adopt a Resolution Making Appointments to the Park Commission (Att.-#3C Proposed Resolution) D. A Motion to Adopt a Resolution Making an Appointment to the Lake Minnetonka Communications Commission (Att.-#3D Proposed Resolution) . E. A Motion to Adopt a Resolution Making an Appointment to the Land Conservation Environmental Committee (Att.-#3E Proposed Resolution) ~~..-:.... -, CITY COUNCIL AGENDA - FEBRUARY 28, 2000 PAGE20F3 F. A Motion to Approve the Job Descriptions for Liquor Operations Personnel (Att.- #3F Proposed Job Descriptions) NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. PARKS - Report by Representative A. Freeman Park Multi Purpose Building - A Motion to Establish a Date for a Joint Meeting with Park Commission and Park Foundation (Att.-#5A Planning Director's Memorandum) B. Discuss Next Step in Skateboard Park Planning Process c. :-1-. ~. Discussion Regarding Winter Maintenance of LRT 6. PLANNING - Report by Representative A. A Motion to Direct Staff to Prepare a Resolution Approving a Preliminary Plat - Country Club Meadows (Att.-#6A Planning Director's Memorandum and City Engineer's Memorandum) :~ ~... . 7. GENERAL .".'. ... A. Presentation by Joyce Flurry on Southshore Center Activities for 1999 B. Snowmobile Report by..... :TPONEO ic Works (Att.-#7B Public Works Director's Memorandw POS i.. .w C. Discussion of Draft Joint Powers Agreement for Fire Services (Att-#7C Latest Draft of Proposed Agreement) D. A Motion to Establish a Date for a Joint Meeting with the Friends of the Southshore Senior Community Center (Att.-#7D Planning Director's Memorandum) E. Establish Goals for Year 2000 (Att.-#7E Planning Director's Memorandum) """--. .-.... "' CITY COUNCIL AGENDA - FEBRUARY 28,2000 PAGE30F3 8. ENGINEERlNGIPUBLIC WORKS A. A Motion Accepting Smithtown Road Right-Of-Way Report (Att.-#8A City Engineer's Memorandum) B. A Motion to Approve Equipment Schedule (Att.-#8B Public Works Director's Memorandum) C. A Motion to Approve Equipment .Purchase - Sweeper (Att.-#8C Public Works Director's Memorandum) 9. REPORTS: A. Administrator & Staff B. Mayor & City Council 10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.-#lO) CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD- SHOREWOOD, MINNESOTA 55331-8927 - (612) 474-3236 FAX (612) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, February 28, 2000 There will be a meeting of the Liquor Committee at 6:00 P.M. before the regular meeting. -. Agenda Item #1 C: As of this writing we have been unsuccessful in rounding up someone who has gone through a strategic planning or visioning process to talk to the Council. Although we are continuing to try to get someone there, this item may have to be postponed to the 13 March agenda. Agenda Items #3A.-E. These resolutions make appointments to the Planning and Park Commissions, the Land Conservation and Environment Committee, the LMCD and the LMCC. It should be noted that Tom Skramstad will resign from the Planning Commission upon appointment to the LMCD. Adoption of these resolutions requires a simple majority vote. _-. I. ~i Agenda Item #5A: Plans and specs for the Freeman Park Multi Purpose Building are complete and the cost estimates will be done any minute. The Council agreed to meet again with the Park Foundation and the Park Commission to review the plans before they go out for bids. In order not to delay the bidding process it is suggested that a joint meeting be scheduled for either Monday, 6 March or Thursday, 9 March. This is short notice! Agenda Item #5B: If something is going to be done this year on the proposed skate park, it is necessary to finalize a site selection process and, if the Shorewood Highway 7 site is selected, to process a conditional use permit for that location. The Council may wish to direct the Planning Director to prepare a site plan for purposes of the conditional use permit. Agenda Item #6A: Joe Lemmerman.has submitted plans of the development of approximately 7 acres of land on the north side of Smithtown Road, between Star Lane and Wedgewood Drive. The plans originally proposed nine new single-family residential lots, plus an outlot. After two meetings the Planning Commission recommended approval ora revised plat with seven new lots. Property was added to the original plan in order to resolve drainage and design issues. Upon direction by the Council staff will bring back a n ~.1 PRINTED ON RECYCLED PAPER Executive Summary. City Council meeting or February 28, 2000 resolution approving the preliminary plat at the next meeting. Approval will ultimately require a simple majority vote by the Council. Agenda Item #7 A: Joyce Flurry will be present to review Southshore Senior Community Center activities for 1999 and present year end reports to the City Council. Agenda Item #7B: Due to scheduling conflicts and work loads Police Chief Bryan Litsey has asked that this item be postponed to the 13 March meeting. Agenda Item #7C: At a special meeting on 22 February the Council briefly discussed a proposed draft of a joint powers Agreement for fire services. On Monday night a more detailed review of the document will take place. It appears that one of the major issues in the agreement will be the number of cities required for a quorum and for approving a budget. Comments from the respective five cities will be considered by the Fire Review .. Committee on Tuesday, 29 February. Agenda Item #7D: At its last meeting the Council agreed that a date should be scheduled for a meeting with the Friends of the Southshore Senior Community Center to discuss the status of work remaining on the building and the request for payment of a bill for the mechanical system. Staff suggests the possibility of meeting early before the regular meeting on 10 April or 24 April. Agenda Item #7E: Staff has prepared a preliminary list of possible goals for the year 2000. It is expected that the Council will wish to add to the list on Monday night. Agenda Item #8A: The City Attorney, Time Keane and Assistant Ms. Julie Teslaa have researched the Smithtown Right of Way from County Road 19 to the Victoria City Border. This research abs been mapped and is included in your report. Staff is recommending approval of a motion which accepts the Smithtown Road Right of Way .. Study. Agenda Item #8B: Items 8B and 8C are tied together. The Equipment Replacement Schedule for the year 2000 to 2020 has been updated. Staff is recommending that the Equipment Replacement Schedule and Funding Summary be approved to allow the City to take advantage of State Bids that expire March 1,2000. Staff is recommending approval of a motion which accepts the Equipment Replacement Schedule and Funding Source Summary. Agenda Item #8C: This motion authorizes the purchase of one Athey street sweeper in accordance to State Contract 423200 in the amount of $104,157 (including sales tax) for ABM Equipment and Supply, Inc. Staff is recommending approval of the motion. 2 .. . . CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDA Y, FEBRUARY 14,2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. DRAfT CONVENE CITY COUNCIL MEETING Mayor Woody Love called the meeting to order at 7:02 P.M. A. Roll Call Present: Councilmembers Garfunkel, Lizee, and Zerby; City Attorney Keane; Finance Director Rolek; Planning Director Nielsen; Public Works Director /Engineer Brown Absent: Councilmember Stover B. Review Agenda Garfunkel moved, Lizee seconded approving the agenda as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes January 24, 2000 Lizee moved, Garfunkel seconded, approving the City Council Special Meeting Minutes for January 24, 2000, as submitted. Motion passed 4/0. B. City Council Regular Meeting Minutes January 24, 2000 Lizee moved, Garfunkel seconded, approving the City Council Regular Meeting Minutes for January 24, 2000, as amended, on Page 4, Paragraph 2, change "$350,000" to "$315,000." Motion passed 4/0. C. City Council Work Session Meeting Minutes February 7, 2000 Lizee moved, Zerby seconded, approving the City Council Work Session Meeting Minutes for February 7, 2000, as submitted. Motion passed 4/0. =If ).. If ; CITY COUNCIL REGULAR MEETING MINUTES February 14,2000 - Page 2 3. CONSENT AGENDA Garfunkel moved, Zerby seconded, approving the Motions contained on the Consent Agenda and adopting the Resolutions Therein: A. A Motion Approving the Hennepin County Assessing Contract B. A Motion Approving a Request for a Block Party on July 4, 2000, from 9:00 a.m. to 12:00 p.m. at Maple Leaf Circle C. A Motion Adopting Resolution No. 00-015, "A Resolution Approving a Temporary Gambling License for Clarence Clofer Auxiliary Unit #259, 24450 Smithtown Road" D. A Motion Establishing May 20, 2000, as Spring Clean-up Day E. A Motion Adopting RESOLUTION NO. 00-016, "A Resolution Favoring Continuation of Funding for Senior Programs" . F. A Motion Authorizing Signatories on the City's Bank Accounts at Beacon Bank G. A Motion Adopting RESOLUTION NO. 00-017, "A Resolution Authorizing Execution of an Amendment to the Joint Powers Agreement for Police Services" Motion passed 4/0. 4. MA TTERS FROM THE FLOOR Councilmember Judd Mowry, from the Tonka Bay City Council, invited all City Councilmembers and Staff from the City of Shorewood to attend the League of Minnesota Cities Conference to be held from Tuesday, June 13 through Friday, June 16, 2000, in St. Cloud. . 5. PARKS A. Report on Joint Park Commission and Sports Organizations Meeting Held January 31, 2000 Director Nielsen reported this meeting to be well attended by all parties involved. He noted Mark Koegler discussed upcoming budget shortages that will potentially occur over the next few years and helped facilitate discussion about how to raise additional revenues to combat these shortages. Director Nielsen also noted there are a number of ideas generated by the . . CITY COUNCIL REGULAR MEETING MINUTES February 14, 2000 - Page 3 various sports organizations that the Park Commission is now considering after participating in this discussion. B. Report on the February 12, 2000 LRT Trail Walk Councilmember Zerby reported that Councilmember Lizee, Mayor Love, and he attended the LRT Trail Walk on February 12,2000. He noted they encountered approximately six citizens along the walk and received positive input on a variety of issues-plowing of the trail, solitude of winter, etc. He noted there were requests for additional trash cans/Mutt Mitts for dog waste along the trail, saying that the trash cans currently along the trail are a bit far apart from one another. Mayor Love asked how much snow could be left along the trail in the future for cross-country ski activity. Engineer Brown stated currently trucks plow an eight foot width along the trail. There would be approximately four to five feet along the shoulder that could be used for skiing if the trail is plowed with the smaller trucks. He noted in heavy snowfall instances, the larger trucks are used, so the trucks do not slide off the path while plowing. Engineer Brown noted he had received similar questions from residents in the past. Council agreed a discussion needed to occur about significant snowfall amounts and maintenance related to trail usage in the winter months. This discussion is expected to take place at the February 28, 2000, City Council Regular Meeting. C. Presentation on Skate Park Request by Matt Pike and Tim Hughes Matt Pike, 6880 Minnewashta Parkway, and Tim Hughes, 1780 Lake Lucy Lane, provided background about the need for a skate park being built in Shorewood. Mr. Pike spoke about the current situation for skaters in the area and the lack of appropriate space set aside for this sport. In addition, Mr. Hughes defined terms and explained the layout of the proposed skate park design. He noted he had designed the park after speaking with a number of skaters in the area, and he was responsible for providing the visual picture of what was requested. He also stated the park he had designed was considered a Tier 1 park, meaning that the heights utilized in the park would not exceed three feet. Insurance companies do not require cities to provide supervision for skaters at parks that have heights of three feet or less for skating. Mr.. Hughes noted this would keep the amount of hassle for the City to a minimum, and yet the park's design was technical enough to keep advanced riders interested as well as basic enough for the beginning skater. Councilmember Zerby noted Mr. Hughes had done considerable research on this topic and had worked very hard to complement other cities' (Chanhassan, Maple Plain, Chaska) skate parks and still provide variety for skaters. Councilmember Zerby also noted the land possibly CITY COUNCIL REGULAR MEETING MINUTES February 14, 2000 - Page 4 used for this park is to the north of Highway 7 and is land that has been deeded back to the City from the State. Mr. Hughes further noted the park would include use of asphalt, and no upgrades would need to be made to the site at this time. He questioned how the City could fund this park and when this could occur. Mayor Love noted he believed there is quite a bit of community support for this project through various businesses, some Cities in the area, the Greater Excelsior Chamber of Commerce, Morning Rotary, and others. He stated Shorewood had dedicated one dollar per City resident to go to construction of this park. He noted the Greater Excelsior Chamber may be the group that would help to sponsor individual donations in the future. Mr. Dan Puzak from the Park Commission reported he believed the park as shown would cost approximately $25,000. Mr. Hughes stated he believes Phase 1 of the Skate Park would cost . approximately $23,000-$28,000, and Phase 2 would cost approximately $18,700-$19,380. Mayor Love noted how impressed he was with the work Mr. Hughes and Mr. Pike had done in this area. He stated it showed great effort on their behalf to get so many groups communicating about one idea for the community, and added it is a testimonial to not only their commitment to the sport, but to the community as well. 6. PLANNING - Report by Representative Commissioner Bailey reported on the matters considered and actions taken at the January 4, 2000, Planning Commission Meeting (as described in the minutes of that meeting). A. Motion to Adopt a Resolution Approving the Comprehensive Plan Director Nielsen provided background on the Trail Concept Map portion of the . Comprehensive Plan which had been updated at Council's request. He explained there are four designations shown on the map explaining what is being considered for various portions of the Trail. He also noted there would be a minor text change under item 3 in the explanation of the Trail Planning Process section of the Comprehensive Plan. Councilmember Garfunkel noted he was very pleased with the revision of the Trail Concept Map. Councilmember Zerby also agreed it was much clearer in the revised form and believed this to be more helpful to residents. Zerby moved, Garfunkel seconded, adopting RESOLUTION NO.. 00-018. "A Resolution Adopting the Comprehensive Plan 2000 for the City of Shorewood with the Revised Trail Plan." Motion passed 4/0. CITY COUNCIL REGULAR MEETING MINUTES February 14,2000 - Page 5 B. A Motion to Adopt an Amendment to the Shorewood Zoning Code Allowing Two Dwellings Temporarily on One Lot By Conditional Use Permit Lizee moved, Zerby seconded, adopting ORDINANCE NO. 361, "An Ordinance Amending the Shorewood Zoning Code Allowing Two Dwellings Temporarily on One Lot By Conditional Use Permit." Motion passed 4/0. C. A Motion to Adopt a Resolution Approving a Conditional Use Permit for Two Dwellings Temporarily on One Lot Applicant: Chris and Gretchen Sebald Location: 20625 Garden Road . Lizee moved, Garfunkel seconded, adopting RESOLUTION NO. 00-019, "A Resolution Approving a Conditional Use Permit for Two Dwellings Temporarily on One Lot for Chris and Gretchen Sebald, 20625 Garden Road." Motion passed 4/0. 7. GENERAL A. Consideration of a Motion Regarding Billing for the Southshore Senior Community Center Mr. Robert Gagne, Board Member for the Friends of the Southshore Senior Community Center, provided background on this motion. He requested more time to review issues regarding these bills and stated he would like to discuss this matter with Council possibly in April. . Mayor Love agreed more time was needed to review issues related to this matter and would like to see this matter discussed in a Work Session possibly in April to analyze relationships and processes involved in this matter. B. Set Date for Work Session to Review the Capital Improvement Program (CIP) 2000-2004 Engineer Brown explained that the scheduling report would be published in late February, 2000.. He suggested Council review this report and meet on March 13,2000, in Work Session after the Regular City Council Meeting to discuss this program. Council agreed to these dates for discussion. C. A Motion Authorizing the Acting Administrator to Hire a Receptionist/Secretary Garfunkel moved, Zerby seconded, Authorizing the Acting Administrator to Hire a Receptionist/Secretary. Motion passed 4/0. CITY COUNCIL REGULAR MEETING MINUTES February 14, 2000 - Page 6 D. Review Draft Joint Powers Agreement for Fire Services Mayor Love noted Council had not yet had time to sufficiently review this document. Therefore, he suggested Council be given copies for review, and Council could return comments to him prior to the next Fire Review Committee Meeting on February 29, 2000. Attorney Keane stated he had a number of concerns with this draft and will issue his report to staff on this matter in written form. 8. ENGINEERING/PUBLIC WORKS Engineer Brown stated there was nothing further to report at this time. 9. REPORTS . A. Administrator and Staff Director Nielsen noted the City offices will be closed on February 21, 2000, for President's Day. Attorney Keane stated he would provide status on litigation at the February 28, 2000, Regular City Council Meeting. B. Mayor and City Council i. Report on Fire Department Review Committee Meetings Held December 14, 1999 and February 8, 2000 Mayor Love noted there appears to be a willingness to work out remaining disagreements between communities, and he anticipates further discussion after review of the draft agreement at the February 29, 2000, Fire Department Review Committee Meeting. . ii. Report on Joint Meeting with Park Foundation Held on February 10,2000 Mayor Love reported all Councilmembers present this evening were able to attend the Joint Meeting. All parties would again be meeting in forty-five days to discuss ways to raise funds for special projects and how to better communicate information to park users. Mayor Love reported he testified before the Minnesota House of Representatives Subcommittee today regarding enabling legislation on the ward system. He will testify before the Minnesota Senate on Wednesday of this week on this matter as well. . . CITY COUNCIL REGULAR MEETING MINUTES February 14, 2000 - Page 7 10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS Zerby moved, Lizee seconded, adjourning the Regular Meeting at 8:28 P.M. subject to the approval of claims. Motion passed 4/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary Bradley J. Nielson, Acting City Administrator Woody Love, Mayor .. CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING MONDA Y, FEBRUARY 14, 2000 5755 COUNTRY CLUB ROAD CITY HALL CONFERENCE RM 6:15 P.M. MINUTES 1. CONVENE SPECIAL MEETING If1\ n n r:=~ to h~ij-~J~ J Mayor Love called the meeting to order at 6: 15 P.M. A. Roll Call Present: Mayor Love, Councilmembers Garfunkel, Lizee, Stover(by telephone) and Zerby. Absent: None . B. Review Agenda 2. INTERVIEW CANDIDATES FOR PARK AND PLANNING COMMISSIONS A. B. 6:15 p.m. 6:30 p.m. Kate Lynch Bix, 25545 Orchard Circle Park Comm. Kirk Rosenberger, 20960 Ivy Lane Planning Comm. Interviews were conducted with the candidates listed above. A decision on these appointments is expected to be announced at the February 28, 2000, Regular City Council Meeting. 3. ADJOURNMENT Lizee moved, Zerby seconded, adjourning the Special Meeting at 6:55 P.M. Motion passed 5-0. . RESPECTFULLY SUBMITTED, Recording Secretary Woody Love, Mayor Bradley J. Nielsen, Acting City Administrator #~8 . . CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION MAKING AN APPOINTMENT TO THE LAKE MINNETONKA CONSERVATION DISTRICT WHEREAS, each year the City of Shorewood appoints a resident to represent the City on the Lake Minnetonka Conservation District; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood to hereby appoint Tom Skramstad to represent the City of Shorewood on the Lake Minnetonka Conservation District effective immediately through January 31,2001. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 28th day of February, 2000. WOODY LOVE, ~IA YOR ATTEST: BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR JJaA CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION MAKING PLANNING COMMISSION APPOINTMENTS WHEREAS, the City of Shorewood has advertised for Shorewood citizens to apply to serve on the Planning Commission; and WHEREAS, the City Council did complete an interview and selection procedure for appointment to said commission. NOW, THEREFORE BE IT RESOLVED THAT the City Council of the City of Shorewood hereby makes the following appointments to the Planning Commission effective immediately with term expiration as indicated: . Planning Commission: Member 1. Neil Anderson 2. Tim Boehm 3. Kirk Rosenberger ;OJ. Term January 31, 2002 January 31, 2003 January 31, 2003 Said appointments complete the seven member Planning Commission which consists of the following additional members: Member 1. Donna Woodruff 2. Laura Turgeon 3. Paula Callies 4. Jeff Bailey Term January 31, 2002 January 31, 2002 January 31, 2001 January 31, 2001 . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 28th day of February 2000. ATTEST: WOODY LOVE, MAYOR BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR i~S CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION MAKING PARK COIVIlVIISSION APPOINTlVlENTS WHEREAS, the City of Shorewood has advertised for Shorewood citizens to apply to serve on the Park Commission; and WHEREAS, the City Council did complete an interview and selection procedure for appointment to said commission. NOW, THEREFORE BE IT RESOLVED THAT the City Council of the City of Shorewood hereby makes the following appointments to the Park Commission effective immediately with term expiration as indicated: . Park Commission: Member 1. Pat Arnst 2. Kate Lynch Bix 3. Howard Young Term January 31, 2003 January 31, 200_ January 31, 200_ Said appointments complete the seven member Park Commission which consists of the following additional members: Member 1. Ken Dahlman 2. Dan Puzak 3. Mark Themig 4. Paula Berndt Term January 31, 2002 January 31, 2001 January 31, 2001 January 31, 2001 . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 28th day of February 2000. WOODY LOVE, MAYOR ATTEST: BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR '*jG CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION MAKING AN APPOINTMENT TO THE LAKE MINNETONKA COMMUNICATIONS COMMISSION WHEREAS, each year the City of Shorewood appoints a resident to represent the City on the Lake Minnetonka Communications Commission Board of Directors; and . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood to hereby appoint Jeff Foust to represent the City of Shorewood on the Lake Minnetonka Communications Commission Board of Directors iffective immediately through January 31, 2001. J, PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 28th day of February, 2000. WOODY LOVE, MAYOR ATTEST: . BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR ~J" CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION MAKING LAND CONSERVATION AND ENVIRONMENT COMMITTEE APPOINTMENTS WHEREAS, the City of Shorewood has advertised for Shorewood citizens to apply to serve on the Land Conservation and Environment Committee; and WHEREAS, the City Council did complete an interview and selection procedure for appointment to said committee. . NOW, THEREFORE BE IT RESOLVED THAT the City Council of the City of Shorewood hereby makes the following appointments to the Land Conservation and Environment Committee effective immediately with term expiration as indicated: Land Conservation and Environment Committee: Member 1. Joel Jurgens 2. Anthony Pini Term January 31, 2003 January 31, 2003 Said appointments complete the seven member Land Conservation and Environment Committee which consists of the following additional members: . Member 1. Frederic Bruno 2. Tom Schmid 3. Lucinda Kircher 4.Paula Berndt (Park Commission) 5.Donna Woodruff (Planning Commission) Term January 31, 2002 January 31, 2002 January 31, 2001 ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 28th day of February 2000. ATTEST: WOODY LOVE, MAYOR BRADLEY J. NIELSEN, ACTING CITY ADMINISTRATOR :l3E .. Position CITY OF SHOREWOOD Liquor Operations Manager Objective and Scope: To manage the Shorewood Liquor operations as a cohesive team, providing excellent and continuously improving service to customers, 100% control over sales to minors, and achieving net profitability goals as set in conjunction with the Liquor Committee. Relationship: Reports to: City Administrator and City Council Liquor Committee Supervises: All municipal liquor operations employees Essential Job Functions: . 1. Has the specific responsibilities of an assistant manager in one of the liquor stores. 2. Plan, Direct and Financial Control A. B. C. D. E. . F. G. Develops and plans operating budget Prepares reports on project capital expenditures, revenues, expenses and profits. Monitors sales and expenses. Determines and maintains inventory levels. Supervises inventory process. Establishes policy and procedures for the accounting of sales. Supervises purchase of liquor, beer, wine and miscellaneous products. 3. Directs and Coordinates Developmental Programs A. Develops and implements operational policies and procedures. B. Establishes and implements procedures to maintain strict compliance of all laws and regulations. C. Determines products and brands to carry. D. Studies and researches product and sales trends. E. Supervises product price surveys and analysis. F. Continues to increase and maintain product knowledge and management skills. ~3F Liquor Operations Manager Page 2 G. Develops and implements marketing advertising strategies. H. Develops and implements store improvements and layouts. I. Insures all established policies and procedures for the handling of monies are adhered to; insures integrity in the exchange and deposit of money for the liquor store. 4. Hiring and Training Personnel: A. Responsible for all new hire decisions. B. Supervises the continued product knowledge education of all liquor personnel. C. Conducts employee meetings and safety meetings. D. Conducts employee evaluations and reviews as per city policy. . E. Provides updated job descriptions and daily responsibilities for all positions in liquor department. F. Schedules all personnel. G. Handles all disciplinary action. H. Responsible for monthly managers' meetings. I. Assists in all new employee orientations. Other Job Functions: 1. Maintains good public relations with citizens, local business people, civic groups, suppliers and other liquor managers by projecting the proper image of a City owned business. . 2. Resolves any complaints from customers, suppliers and employees in accordance with City analysis. 3. Supervises / performs price analysis of other off sale stores. 4. Supervises housekeeping and overall maintenance and security of buildings, surrounding grounds and all equipment. 5. Prepares performance data for review by Liquor Committee and attends Committee meetings. Requirements: 1. Bachelor's degree in business administration, marketing merchandise retailing or related field. (Four years of experience as a liquor store manager may be substituted for a college degree.) Liquor Operations Manager Page 3 2. Supervisory experience required. 3. Demonstrated ability to manage a retail operation. Desired Qualifications: 1. Ability to administer the Manager's duties in a sound businesslike manner which commands the respect of the p...blic as well as other municipal liquor store personnel. 2. Knowledge of liquor retaining and product lines sold in liquor stores. 3. Ability to handle public contact with tact and effectiveness. 4. Ability to maintain accurate and up to date records and complete reports. Physical Demands: . 1. While performing the duties of this job, the employee is regularly required to sit, talk, see and hear. The employee frequently is required to use hands to finger, handle or feel objects, tools, or controls and to operate a variety of office and/or store equipment. The employee is frequently required to sit stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, or crouch. 2. Employee must occasionally lift, move or carry up to 50 pounds. 3. Specific vision abilities required by job include close vision and the ability to adjust focus. The physical demands described above represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. .. Work Environment: 1. The work environment is that of a typical office and/or retail store. 2. The noise level in the work environment is moderately noisy on an occasional basis. 3. Equipment typically operated includes cash register, calculator, scanning equipment and two wheel hand truck. 4. Subject to occasional exposure to cold temperatures by entering and exiting the cooler. The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CITY OF SHOREWOOD Physical Demands & Job Description Supplement Position: Liquor Operations Mana~er Department: Administration WORK ENVIRONMENT: PHYSICAL DEMANDS Physical Activity Frequency N = Never S = Seldom - represents 1-5% 0= Occasional - represents 6-33% F = Frequently - represents 36 - 66% C = Continuous - represents 67 - 100% . Check Fre . Describe: X Walkin F X S i ttin F X Standin lace 0 . etitive activit : X Use feet for repetitive movements o Stockin shelves N F Vacuumin shelf sockin o Stockin shelves o Stockin shelves F Stockin shelves, hel in customers F Cash register C C C F Page 1 of2 Liftin : Fre Above shoulder Waist to shoulder Knee to waist Floor to knee C and shelvin stock and shelvin stock and shelvin stock and shelvin stock and shelvin stock Ph sical Senses: X Vision X Color vision X Hearin X Talking X X All areas of ltlon Identification of roduct labels Tele hone, customers Communicate problems & solutions: communicating with customers, vendors, coworkers and em 10 ees Broken beer, wine, li uor bottles Product size . X Heat, cold, fre X Wet, dr X Noise Vibrations Un rotected hei hts X Electrical hazards X Mechanical hazards (equip., movin arts) X Time sent outside 2% X Time sent inside 93% X Time sent in vehicle 5% Describe Store management, attending Commission and Committee meetin s Cooler Floor conditions Tical office and maintenance e ui ment . Electrical hazards Equipment, moving parts Variable Variable Variable Additional Requirements: (i.e. driving, reading) Physical exam required. Page 20f2 Position CITY OF SHOREWOOD Liquor Store Assistant Manager Objective and Scope: To manage one assigned Shorewood Liquor Store and participate in continuously improving service to customers, 100% control over sales to minors and achieve established profitability goals. Relationship: Reports to: Supervises: Liquor Operations Manager All municipal liquor store employees in assigned location Specific Responsibilities: 1. Financial Control: . D. E. A. B. Assists in controlling expenses and maintaining profits. Cost out all invoices, enter all invoices into computer in a timely fashion, and submit proposed price changes to Manager. Review month end gross profit reports; research problems and submit results to the Manager. Review month end sales analysis reports; research problems and submit results to the Manager. Responsible for supervising monthly inventory activities. C. 2. Verifications: . A. B. C. D. E. F. G. Conducts product private surveys; submit suggested price changes to the Manager. Coordinates product transfers between stores. Recommends new products to Manager. Assists Manager with purchasing of wine, beer, liquor and miscellaneous. Monitors sales on a daily basis. Programs cash registers as directed by Manager. Assists with the inventory process. 3. Developmental Programs: A. Assists in developing retail objectives. B. Assists in enforcement of all policies and procedures. C. Recommends products and brands to be carried. D. Studies product and sales trends. E. Directs and oversees product display placement and shelf sets. F. Maintains cleanliness for customer convenience and proper traffic flow in all stores. Liquor Store Assistant Manager Page 2 4. Personnel: A. Assists Manager with interviewing, testing and hiring of all personnel. B. Supervises and delegates job responsibilities and duties of all employees. C. Completes all new hire paperwork and submits to Manager. D. Communicates with Manager on a daily basis. E. Communicates with employees on a daily basis verbally and in a log book. F. Submits suggestions for employee meeting agendas; assists Manager with employee meetings and safety meetings. G. Attends Manager's meetings. 5. Supervise Daily Operations: A. Assures store open for business during all operating hours. B. Conducts / or reviews complete store opening/closing procedures. C. Reviews daily sales reports. D. Supervises the use of the cash register for sales and reports. E. Supervises internal controls F. Provides direct supervision and guidance to all sales and stock personnel. G. Assures professional service to customers. H. Supervises housekeeping in all stores. I. Supervises and maintains modifications and adjustments to the original schedule. J. Reviews accuracy of received goods. . Requirements: 1. 2. 3. 4. Education - high school graduate. Demonstrated ability to supervise a retail operation Previous supervisory experience is required. Experience in the operation of a cash register. . Desired Oualifications: 1. Ability to present self in a professional manner at all times. 2. Must maintain a proper neat and clean appearance. 3. Knowledge of the various brands and common usage of liquors and merchandise sold in liquor stores. 4. Ability to administer the Assistant Manager's duties in a sound businesslike manner which commands the respect of the public as well as other municipal liquor store personnel. 5. Ability to handle public contact with tact and effectiveness. 6. Ability to handle personnel contact with tact and effectiveness. . . Liquor Store Assistant Manager Page 3 7. Ability to maintain accurate and up to date records and complete reports. Physical Demands: 1. While performi.Q.g the duties of this job, the employee is regularly required to sit, talk, see and hear. The employee frequently is required to use hands to finger, handle or feel objects, tools, or controls and to operate a variety of office and/or store equipment. The employee is frequently required to sit, stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, or crouch. 2. Employee must occasionally lift, move or carry up to 50 pounds. 3. Specific vision abilities required by job include close vision and the ability to adjust focus. The physical demands described above represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment: The work environment is that of a typical office and/or retail store. The noise level in the work environment is moderately noisy on an occasional basis. Equipment typically operated includes cash register, calculator, scanning equipment and two wheel hand truck. 4. Subject to frequent exposure to cold temperatures by entering and exiting the cooler. 1. 2. 3. The work environment characteristics described above are representative of those an employee .encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CITY OF SHOREWOOD Position Liquor Store Shift Lead Person Objective and Scope: To assume the responsibilities necessary to attempt to attain the objectives of the Shorewood Liquor Operation in the absence of the Manager / Assistant Manager. Relationship: Reports to: Manager and Assistant Liquor Store Manager Supervises: Employees when Manager and Assistant Manager are not present. Essential Job Functions: 1. . 2. 3. Conduct product price surveys; submit suggested price changes to the Manager. Assists in all new employee orientations. Developmental Programs: A. Assists in developing retail objectives. B. Assists in enforcement of all policies and procedures. C. Recommends products and brands to be carried. D. Studies product and sales trends. E. Ensures store is clean for customer convenience and ensures proper traffic flow in stores. 4. Personnel Matters: A. B. Communicates with Manager on a daily basis. Assists in supervision and delegation of job responsibilities and duties of employees in the absence of Manager or Assistant Manager. . 5. Daily Operations: A. Greets all customers upon entry to the store. Assists customers in selection of various brands of liquors, wines, etc.; advises on quantity of purchase for special occasions; and helps customers with carry-outs if requested. B. Performs operations on the cash register system. Provides proper change to customer upon sale. C. Verifies age of customer. Verifies information on checks for cashing and initials all checks. D. Supervises housekeeping operations in all stores. E. Assist in providing direct supervision and guidance to all sales and stock personnel in the absence of Manager and Assistant Manager. Requirements: 1. Education - high school graduate. Liquor Store Shift Lead Person Page 2 2. Must be able to perform basic mathematical computations including addition, subtraction, multiplication and division. 3. Must have the ability to read and comprehend written information (examples: driver's"license, credit cards, flyers, etc.) and written instructions (examples: memorandums, rebate offers, safety warnings, etc.). Desired Oualifications: 1. Ability to handle public contact with tact and effectiveness In order to maintain good public relations. 2. 3. 4. 5. 6. 7. Ability to present self in a professional manner at all times. Must maintain a proper neat and clean appearance. Experience in operating a cash register. Knowledge of the various brands and common usage of liquors and merchandise sold in liquor store. Prefer a minimum of three years experience in retail operations. Ability to administer the Lead Shift Person's duties in a sound businesslike manner which command the respect of the public as well as other municipal liquor store personnel. . Physical Demands: 1. While performing the duties of this job, the employee is regularly required to sit, talk, see and hear. The employee frequently is required to use hands to finger, handle or feel objects, tools, or controls and to operate a variety of office and/or store equipment. The employee is frequently required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, or crouch. 2. Employee must occasionally lift, move and carry up to 50 pounds. 3. Specific vision abilities required by job include close vision and the ability to adjust focus. The physical demands described above represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals . with disabilities to perform the essential functions. Work Environment: 1. The work environment is that of a typical retail liquor store. 2. The noise level in the work environment is moderately noisy on an occasional basis. 3. Equipment typically operated includes cash register, inventory scanner and two wheel hand truck. 4. Subject to frequent exposure to cold temperatures by entering and exiting the cooler. The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CITY OF SHOREWOOD Position Liquor Store Part-time Clerk Objective and Scope: To assume the specific responsibilities and attempt to assist in attaining the goals and objectives of the liquor operation. Relationship: Reports to: Assistant Liquor Store Manager & Shift Lead Person Essential Job Functions: 1. Greets all customers upon entry to the store. Assists customers in selection of various brands of liquors, wines, etc.; advises on quantity of purchase for special occasions; and helps customers with carry-outs if requested. Operates electronic cash register to enter sales. Provides proper change to customer upon sale. Verifies age of customers. Verifies information on checks for cashing and initials all checks. Performs daily opening or closing procedures as follows: . 2. 3. 4. A. Opening the Store: . Run cash register reports . Set up cash register for opening . Perform work from previous night's operations including: filling out of daily sales reports from cash register summary take, preparing bank deposit, identify cash amounts B. Closing the Store: . Run evening register reports . Secure cash in safe . Turn lights off . Secure door and turn on alarm . 5. Performs restocking duties including: . Checking in deliveries on a daily basis . Verifying amount of delivery with packing slips presented . Stock items in the appropriate location in the storage area or cooler . Restock items in the proper place within the store . Stock floor displays as necessary 6. Maintains the premises both inside and out in a neat and clean condition at all times. 7. Makes recommendations to management on brands to be carried. 8. Performs periodic inventory of stock on hand. 9. Janitorial duties (vacuuming, dusting, garbage removal). . Liquor Store Part-time Clerk Page 2 Requirements: 1. Education - high school graduate. 2. Must be able to perform basic mathematical computations including addition, subtraction, multiplication and division. 3. Must have the ability to read and comprehend written information (examples: driver's license, credit cards, flyers, etc.) and written instructions (examples: memorandums, rebate offers, safety warnings, etc.). Desired Qualifications: 1. Ability to handle public contact with tact and effectiveness in order to maintain good public relations. 2. 3. 4. 5. Ability to present self in a professional manner at all times. Must maintain a proper neat and clean appearance. Experience in operating a cash register. Knowledge of the various brands and common usage of liquors and merchandise sold in liquor store. 6. Prefer a minimum of three years experience in retail operations. . Physical Demands: 1. While performing the duties of this job, the employee is regularly required to sit, talk, see and hear. The employee frequently is required to use hands to finger, handle or feel objects, tools, or controls and to operate a variety of office and/or store equipment. The employee is frequently required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, or crouch. Employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by job include close vision and the ability to adjust focus. . The physical demands described above represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 2. 3. Work Environment: 1. The work environment is that of a typical retail liquor store. 2. The noise level in the work environment is moderately noisy on an occasional basis. 3. Equipment typically operated includes cash register, inventory scanner and two wheel hand truck. 4. Subject to frequent exposure to cold temperatures by entering and exiting the cooler. The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.cLshorewood.mn.us. cityhall@ci.shorewood.mn.u5 MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen i. i. DATE: 24 February 2000 RE: Freeman Park Multi Purpose Building - Joint Meeting with Park Commission and Park Foundation FILE NO.: Parks (Freeman) The Plans and Specifications for the Freeman Park Multi Purpose Building have been completed. Cost estimates should be in this week. At the 10 February joint meeting with the Park Foundation and the Park Commission, it was agreed that the Council would schedule another joint meeting within 45 days. . While this may be somewhat short notice, it is suggested that the joint meeting be held either on 6 March or 9 March. This will allow everyone to see the current plans before they go out for bids. It is staff's intent to include approval of plans and specs and authorization to advertise for bids on the 13 March 2000 Council agenda. If you have any questions relative to this matter, please contact me or Larry Brown prior to Monday night's meeting. Cc: Larry Brown AI Rolek Park Commission Park Foundation n tJ PRINTEO ON RECYCLED PAPER i/5A ,. CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDA Y, JANUARY 18, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00P.M. MINUTES CALL TO ORDER DRAFT Chair Callies called the meeting to order at 7:07 P.M. . ROLL CALL Present: Chair Callies; Commissioners Anderson, Bailey, Collins, Turgeon, Skramstad, and Woodruff; Planning Director Nielsen, and Council Liaison Lizee Absent: None . APPROVAL OF MINUTES Woodruff moved, Turgeon seconded, approving the January 4, 2000, Planning Commission Minutes as amended, on Page 6, Paragraph 3, Line 1, change "to what is extent" to "to what extent," Page 8, Third Bullet, Line 2, change" northerly garage" to "southerly garage," Page 12, under Matters from the Floor, change "mattes" to "matters," and on Page 13, Paragraph 4,. Line 2, change "a map" to "a Trail Concept Map." Motion passed 7/0. 1. FAREWELL TO COMMISSIONER PAT COLLINS The Commission noted Commissioner Collins would be missed and wished him well in his future plans. Commissioner Collins thanked the Commission for their talents and patience and noted hearts were in the right place in doing what the Commission thought best for the City. . 2. 2000 WORK PROGRAM Director Nielsen reviewed the process the Commission bad been instructed in using to determine prioritization of Comprehensive Plan Work Program projects for the Year 2000. A designation of "I" was to equal highest priority, meaning completion of the project should be done as soon as possible. Two was given medium priority, meaning the completion of the project would probably take place later in the year, and "3" equaled low priority, meaning the project may not be done this year, but possibly early in the following year. Commissioner Anderson asked about the possibility of adding stormwater management issues to the Work Plan Program. Stormwater management became Item D7. Commission then ranked items found in the Planning Memorandum of January 14, 2000. The Commission decided to focus first on the tasks given a ranking of "1" with prioritization among those given to the issues having the most votes. The following is a list of issues ranking of the highest priority and number of votes for each: .. PLANNING COMMISSION MINUTES JANUARY 18, 2000 - PAGE 2 B1. Land Use-Update Subdivision Code 7 C4. Transportation-Signalization and realignment of 7 Country Club Rd./Co. Rd. 19 intersection D7. Community Facilities-Stormwater Management 7 F3. Zoning Code-Accessory structures over 1200 square feet 7 E3. Zoning Code-Update the Zoning Code relative to senior housing 5 . D4/C3. Community Facilities-Regulations to control damage done by garbage trucks/consider organized garbage collection **It was decided by the Commission these two items should be represented together. land 4 A3. Natural Resources-Update tree preservation policy 4 . D2. Community Facilities-Joint-use offacilities and services between unit of gov't 4 C6. Transportation-Close Lake Linden Dr. access to Hwy. 7 realign intersection at Hwy. 41 and Hwy. 7 3 C7. Transportation-Close south entrance to Freeman Park 3 E2. Housing-Publicize housing grant and assistance programs through the newsletter and information kiosks at City Hall 3 AI. Natural Resources-Update ordinances related to filling and grading 2 . A2. Natural Resources-Adopt standards for grading on steep slopes 2 B3. Land Use-Bring nonconforming marinas into compliance 2 B5. Land Use-Study requirements for impervious surface outside of shoreland areas 2 D1. Community Facilities-Update city water regulations 2 D3. Community Facilities-Explore water system improvements 2 E4. Housing-Update the senior housing needs study and prepare new site suitability analysis using current and Census 2000 information 2 . . PLANNING COMMISSION MINUTES JANUARY 18,2000 - PAGE 3 B2. Land Use-Identify areas best suited for Planned Unit Development; update P.U.D. provisions in Zoning Code 1 C1. Transportation-Develop criteria for private streets I D6. Community Facilities-Expansion of City Council Chambers I F2. Zoning Code-Fence Requirements 1 In addition, the Commission decided the Land Conservation and Environment Committee would be the best place for assignment of the following tasks: A4. Natural Resources-Study the use of pesticides and herbicides . B4. Land Use-Develop and implement programs for preserving open space All other items on the list were notgiven a high priority ranking. The Commission decided to determine the priority of the remainder of tasks at a later work session meeting in the spring of2000. Director Nielsen stated he would provide the Commission with a layout of these high prioritization tasks on a six-month and twelve-month calendar at the next Planning Commission meeting. 3. MATTERS FROM THE FLOOR There were no matters from the floor. 4. DRAFT NEXT MEETING AGENDA Director Nielsen noted the City Council Work Session meeting on January 20,2000, had been cancelled. A later date for the Work Session meeting will be scheduled at the January 24, 2000, Regular City Council . meeting. Director Nielsen will provide agenda items for the next Planning Commission meeting. 5. REPORTS Commissioner Turgeon reported on matters considered and actions taken at the January 10,2000, Regular City Council Meeting (as detailed in the minutes of that meeting). 6. ADJOURNMENT Bailey moved, Turgeon seconded, adjourning the meeting at 7:55 P.M. Motion passed 7/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, FEBRUARY 15, 2000 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES CALL TO ORDER DRAFT Chair Callies called the meeting to order at 7:03 P.M. ROLL CALL Present: Chair Callies; Commissioners Anderson, Bailey, Collins, Turgeon, and Skramstad; Planning Director Nielsen, and Public Works Director/Engineer Brown Absent: Commissioner Woodruff . APPROVAL OF MINUTES The correct version of minutes of the January 18,2000, Planning Commission meeting was not available at this meeting. Approval of January 18, 2000, Planning Commission minutes will occur at the March 7, 2000, Planning Commission meeting. 1. PUBLIC HEARING-PRELIMINARY PLAT-COUNTRY CLUB MEADOWS Applicant: Location: Joe Lemmerman, JEL COInpanies 25100 Smithtown Road . *For future reference, please note there are two planning memorandums that should accompany these minutes. One is a planning memorandum from Brad Nielsen, dated February 11, 2000-referencing File No. 405(99.28). The second memorandum is from Larry Brown, dated February 15, 2000-referencing Country Club Meadows-Preliminary Plat Review. Both these memorandums provide significant historical background and detailed analysis and explanation in response to Commission's questions. Director Nielsen provided background on this matter. (See planning memorandum from Brad Nielsen, dated February 11, 2000-referencing File No. 405(99.28). He noted the plat had been redesigned to meet recommended changes. The preliminary plat now satisfies zoning and subdivision codes. Engineer Brown noted this application was previously reviewed at the January 4, 2000, Planning Commission meeting. At that time there were significant concerns related to right of way, roadway and easements, grading and drainage, as well as sanitary sewer and watermain issues. He supplied background information on the above mentioned issues. (See Brown memorandum, 2/15/00, referencing Country Club Meadows-Preliminary Plat Review.) Engineer Brown noted the revised design of the roadway fails to meet the required design speed limits at this time. It was requested that the roadway be redesigned to meet or exceed the 25 miles per hour design speed limit. PLANNING COMMISSION MINUTES FEBRUARY 15, 2000 - PAGE 2 The applicant proposes two ponds. The southerly pond, adjacent to Smithtown Road, acts a wet detention basin and was designed to meet pre-developed runoff rates. It will collect sediment over time and therefore, as governed by Minnehaha Creek Watershed District, the City will provide maintenance for this pond. The second pond (northerly) is a dry pond used for rate control of water runoff. The homeowners association should provide maintenance for the dry pond in the subdivision. For these reasons, drainage and utility easements should be provided for both ponds for the 100-year event. Brown noted that although this plat looks friendly, drainage and alignment have been very tough issues to address in this matter. While the amount of drainage heading toward homes on Harding Acres has been reduced in the proposed drainage plan from approximately 5.5 acres to 2.8 acres, the volume of water heading south across Smithtown Road is expected to increase. In considering this volume, the rate ofwater runoff becomes a critical issue. To maintain a pre-developed rate offlow, which is required by national and local standards, more water must be detained on this site. Thus, the need for the dry pond. Brown noted two cell ponds work well together in high rate storms and the plat does meet the one, ten, and hundred year detention requirements for the site. Brown also explained that drainage has been minimized to avoid as much flooding south of Smithtown Road as possible at this time. . Commissioner Anderson questioned the calculations of the water runoff. Engineer Brown explained water runoff rates to be predetermined at a national, state, and local level, even taking into account the types of soil found in the area being developed. Also, he stated calculations are checked by the applicant's registered engineers, the city engineer, an independent engineering consultant, as well as the Minnehaha Creek Watershed District, for liability reasons. Engineer Brown stated a drainage swale should be installed as part of the grading and erosion control plan to connect the northerly pond to the southerly pond. The centerline culvert mentioned in item #6 of Recommendations in Brown Memorandum, 2/15/00, referencing Country Club Meadows-Preliminary Plat Review, is in poor shape and will need replacement with a larger reinforced concrete pipe, minimum 15 inches in diameter. In addition, there is an existing cross culvert along Smithtown Road that should be replaced as part of any future sanitary sewer connection. As part of this discussion, it was recognized that item #8 should be added to the Recommendations in Brown Memorandum, 2/15/00, referencing Country Club Meadows-Preliminary Plat Review, stating the centerline culvert for Smithtown Road will be replaced as part of this project. . Much discussion followed as to prematurity of this project related to drainage and culverts. Engineer Brown noted that the applicant's engineers have addressed and gone beyond what was required by the City at this time given the current situation and predetermined water runoff rates. Furthermore, this proposed plan satisfies the Stormwater Management Plan report currently being compiled. Commissioner Callies questioned the reason for the reverse curve in the roadway. Engineer Brown explained topography and the need for minimizing impact to trees and the wetland areas are all causes for this to occur. Scott Dahlke, of Mayer Rolleen, addressed concerns about drainage and grading. He proposed being able to leave four lots (#'s4-7 on planning memorandum from Brad Nielsen, dated February 11,2000- referencing File No. 405(99.28) as custom grade lots to leave screening to homes on the north side. ,.,. PLANNING COMMISSION MINUTES FEBRUARY 15, 2000 - PAGE 3 Commissioner Anderson questioned City protocol regarding custom grading oflots. Engineer Brown explained that the City needs to approve each lot's grading plan individually asa result of custom grading. In this way, each new homeowner is able to design their own lot, however, this can be troublesome because each homeowner must then compensate for what others have done to their lots. If the City maintains the site be graded all at once, then the City maintains correct drainage specifications on all lots. Engineer Brown reminded the Commission that what is being reviewed includes the proposal as stated in the currently published memorandums-not custom graded lots. Chair Callies opened the public hearing at 7:50 P.M. Pat Brown, 5635 Harding Lane, spoke about drainage in that area. She stated she is not opposed to this development, but would like to see the amount of drainage onto her lot be reduced if possible. . Engineer Brown clarified the plans currently being reviewed and noted that as stated in the plans, current drainage paths will remain, but volume should be reduced. He also noted the City is envisioning these homes be lookout vs. walkout style home designs which should also affect drainage issues. Further, he noted there are existing drainage easements that can be utilized to upgrade/repair drainage problems in that area in the future if need be. Chair Callies closed the public hearing at 8:02 P.M. Commissioner Turgeon expressed concern about a phone call received questioning past history of contamination on this site. Engineer Brown explained that typically soil boring is not required unless there is reasonable cause for suspicion. He noted the City does check during roadway construction, but not to the extent of soil boring. Scott Dahlke, in response to Commissioner Anderson's question, stated that as of this time a Phase 1 Environmental or a Transaction Screen had not been done on the property. He stated that should they be required to conduct these screens in the future they would do so. . Anderson moved, Turgeon seconded, approving the preliminary plat with conditions as outlined in planning memorandum from Brad Nielsen, dated February 11, 2000-referencing Fde No. 405(99.28), and the second memorandum from Larry Brown, dated February 15, 2000-referencing Country Club Meadows-Preliminary Plat Review, with the addition of item #8 which should be added to the Recommendations in Brown Memor~dum, 2/15/00, referencing Country Club Meadows- Preliminary Plat Review, stating "The centerline culvert for Smithtown Road will be replaced as part of this project," as weD as clarification of item #2 in this same memorandum, that standard lot grades be part of the grading and erosion control plan listed in this item number. Motion passed 5/0. Anderson moved, Turgeon seconded, reviewing final plat prior to review by the City Council. Motion failed 3/2. Director Nielsen noted this matter will be on the agenda for the Regular City Council Meeting on February 28,2000. PLANNING COMMISSION MINUTES FEBRUARY 15,2000 - PAGE 4 .t" 2. PUBLIC HEARING-SIMPLE SUBDIVISION AND WETLAND SETBACK VARIANCE Applicant: Location: Dan Heiland 21175 Minnetonka Boulevard Anderson moved, Skramstad seconded, tabling this item until the March 7, 2000, Planning Commission Meeting. Motion passed 5/0. 3. YEAR 2000 WORK PROGRAM Director Nielsen reported the bar chart design displaying the priority list over the course of the next six to twelve months was not available at this time. It would be available at the next Planning Commission meeting. He also reported the City Council is requesting all commissions identify goals to be addressed over the coming year by the City Council. Council is encouraging the Commission to think beyond the limits of the . Planning Commission. He also noted the City Council is expected to begin a long range planning process sometime in the next year with citizen input as an integral starting point. A potential start date for this process has not been determined at this time. 4. MATTERS FROM THE FLOOR There were no matters from the floor at this time. 5. DRAFT NEXT MEETING AGENDA Director Nielsen noted there are two conditional use permits on the next agenda. 6. REPORTS . Commissioner Bailey reported on matters considered and actions taken at the February 14, 2000, Regular City Council Meeting (as detailed in the minutes of that meeting.) Commissioner Turgeon will be the Planning Liaison for the February 28, 2000, Regular City Council Meeting. Commissioner Skramstad will be the Planning Liaison for the Regular City Council Meetings in March, 2000. 7. ADJO~NT Anderson moved, Skramstad seconded, adjourning the meeting at 8:34P.M. Motion passed 5/0. RESPECTFULL Y SUBMITTED, Sally Keefe, Recording Secretary , 1 y~ · " . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128' www.cLshorewood.mn.us' cityhalf@cLshorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: i Brad Nielsen DATE: 29 December 1999 RE: Country Club Meadows - Preliminary Plat FILE NO. 405 (99.28) BACKGROUND Mr. Joe Lemmerman, JEL Companies, proposes to subdivide the property located at 25100 Smithtown Road (see Site Location map - Exhibit A, attached) into nine single- family residential lots and one outlot as shown on Exhibit B. The property contains 6.27 acres, of which .54 of an acre is wetland (see Exhibit C). Land use and zoning surrounding the property are as follows: . North: East: single-family residential; zoned R -I C single-family residential and nonconforming landscaping business; zoned R-IC undeveloped (Minnetonka Country Club); zoned R-1A single-family residential; zoned R-l C South: West: The northerly half of the property drops approximately 10 feet from east to west and is relatively devoid of trees. A meandering wetland and a stand of significant maple, ash and elm trees occupy the southerly half of the property. All of the lots are just over 20,000 square feet in area, with the exception of Lot 9, which is 31,728 square feet. The outlot on the south end of the site contains almost 33,000 square feet of area. The lots are served by a cul-de-sac street, approximately 720 feet in n ~J PRINTED ON RECYCLED PAPER #G-A 1 F' . 'i t Memorandum Re: Country Club Meadows Preliminary Plat 29 December 1999 length. The applicant proposes to create a storm water retention pond at the south end of the outlot, near the entry to the site (see Exhibit D). Following is a list of additional exhibits pertaining to this development proposal: Exhibit E - Proposed Wetland Mitigation Plan Exhibit F - Proposed Tree Preservation Plan Exhibit G - Proposed Tree Replacement Plan ISSUES AND ANALYSIS The proposed development is subject to a Shorewood's development regulations found in the Municipal Code, including zoning (Chapter 1201), subdivision (Chapter 1202), wetland protection (Chapter 1102), and tree preservation (Chapter 1103). Following is how the preliminary plat complies Shorewood's Code. J, . A. Zoning. The R-1C zoning district allows single-family homes on 20,000 square foot lots. The proposed lots meet or exceed the minimum requirements for area, width (min. 100' at building line), and depth (120'). As noted further on in this report, wetland buffer and setback requirements will impact the buildability of two of the lots. The use and proposed lot sizes are consistent with the 2-3 unit- per-acre residential land use designation recommended for this area in the Comprehensive Plan. B. Subdivision Requirements. 1. Street. The proposed street meets the minimum r.o.w. width and cul-de-sac diameter required by Shorewood' s Code. The length of the street is generally consistent with City policy. The City Engineer raises a concern over the proximity and radii of the proposed reverse curves on the street. It appears that flattening those curves may result in some additional tree loss or wetland alteration. This issue will be addressed under separate cover in the Engineer's report. . 2. Grading, drainage and utilities. While these items will be addressed under separate cover by the City Engineer, certain issues are worth noting here: a. Serious drainage problems have been noted immediately north and west of the subject site. The overall grading of the site is proposed to reduce the amount and rate of storm water runoff to the north and west. b. Based upon the new rules of the Minnehaha Creed Watershed District (MCWD), the retention pond proposed for the site does not have to be designed to National Urban Runoff Program (NURP) standards. This is positive from a tree protection perspective, since a NURP pond would -2- J ," "lo '\ Memorandum Re: Country Club Meadows Preliminary Plat 29 December 1999 require additional area and tree loss. The retention pond must be sized so that the rate of runoff after development does not exceed the rate of runoff prior to development. c. The applicant has suggested that lots would be custom graded at the time building permits are issued. Ordinarily this would be acceptable, however, due to the sensitivity of drainage in this area, it is critical that lot grading be coordinated as part of the platting process. The final plat for this development should address grading for the entire site, not just the street and utility construction. d. Grading, drainage and erosion control are subject to the recommendations of the City Engineer and the MCWD. . e. Sanitary sewer is available to the property from Stpithtown Road. Prior to release of a final plat for the project, the developer must pay $1000 per lot. f. Municipal water is available to the property from Smithtown Road. Current policy requires a $10,000 connection charge per lot. The City has allowed as much as half of those charges to be assessed against the project. In that case the other half would be paid prior to release of the final plat. The developer should indicate whether he wants to pay the entire charge up front or have half of it assessed. g. The Comprehensive Plan does not suggest the need for park land in the vicinity of this plat. Prior to release of the final plat the developer will be required to pay $1500 per lot in park dedication fees in lieu of land. cc: c. Wetland Protection. Although there are no City-designated wetlands on the property, there are Wetland Conservation Act (WCA) wetlands present (see Exhibits C and E). It should be noted that some alteration of the wetlands is unavoidable in order to access the site. As noted earlier, possible realignment of the roadway may necessitate additional alteration. . The applicant's plans show a l6.5-foot wetland buffer, reflecting the requirements of the MCWD. As shown on Exhibit E the City's wetland protection provisions require a 35-foot natural buffer and a 15-foot setback from the buffer. This effectively renders Lots 2 and 9 unbuildable. Serious consideration should be given to filling the small westerly wetland area, in order to make Lot 2 buildable. Additional mitigation could take place on Lot 9, which would then be included as part of the wetland outlot. It is worth noting that the wetland in question is almost small enough to fill without mitigation. The City Engineer will comment on whether or not filling of this marginal wetland may also serve to alleviate the drainage problem to the northwest. -3- , If..!". r Memorandum Re: Country Club Meadows Preliminary Plat 29 December 1999 D. Preliminary tree preservation and reforestation are addressed on Exhibits F and G. It must be realized that final tree protection plans will be revised in response to road design and grading issues. As part of the final plat a more detailed plan will be required. A tabulation of existing significant trees should be provided, showing type and size of existing trees, which will be saved and which will be lost. The number of replacement trees will then be calculated for purposes of preparing a final landscape plan for the site. The site is subject to a maximum replacement of 50 trees (eight per acre). The tree replacement plan on Exhibit G focuses on a landscaped berm to be constructed along the easterly side of the property. While this is quite understandable, given the nature of the nonconforming landscape business located to the east, some attention should be given to the entry to the site near Smithtown Road. The applicant is reminded that replacement trees are to be 2.5" DBH (diameter at breast height) versus 2.5" caliper. Final pl3Jls should emphasize this . distinction. RECOMMENDATION Based upon the issues raised herein, the preliminary plat will require revision which will undoubtedly result in the elimination of at least one lot. Consequently, it is recommended that the plat be tabled to the 1 February 2000 Planning Commission. The applicant should submit revised plans addressing these issues by 14 January to allow adequate time for staff review. The applicant has been advised that the review of his request will exceed 60 days. Cc: Larry Brown Tim Keane Joe Lemmerman ScottDahlke . -4- '~ ULJJlU nq I ~~l_1 ~~cr RC-lA;ru 1J~~ _,/ I I I I JtfufrB~-' i\ J -- ~ '" ,: r" " " ' :/.: l\L '-' ~ 7\' ~ .l. .l. 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'-'-0 9/1{1 " ~K- l ,/)"Y"'v __~ L _ _ N'-.- I I I \ T-' '(0 / \ .\ " I \ o Oa> ~ I .,., OJ \ m 0') \\ I ..., .s-"tI' U. 0') I ~,... , - <'6', I I ..... , \t 6'\ I ,0 I I \ - ,) I , I 1/ ,- .- I I II \ , I II' , I II I I I 0 (I I II I 11 . III ill I OJ 'I' I ""U' -t- " r- ' , I 0 .. -'f. ,I I . II \ " e -, I ...., . ----- --...--- t . I . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 11 February 2000 RE: Country Club Meadows - Revised Preliminary Plat FILE NO.: 405 (99.28) The preliminary plat for Country Club Meadows was tabled at the 4 January 2000 Planning Commission meeting, pending the resolution of several issues raised by staff. The developer has now submitted revised plans, including the following: . Exhibit A Preliminary Plat Exhibit B Grading, Drainage & Erosion Control Plan Exhibit C Preliminary Tree Survey (shows construction limits) Exhibit D Wetland Mitigation Plan Exhibit E Tree Preservation and Replacement Plan It should be noted that the proposed revisions to the previous plans have been made possible because the developer has agreed to purchase 40 feet of additional land from the property to the southwest. That property has now been included into the plat as Lot 1. Following is how planning issues raised in the 29 December 1999 staffreport have been addressed: 1. Lot sizes still meet or exceed the minimum requirements for the R-l C zoning district. The new Lot 1 will have 32,879 square feet of area. Lot 3 (formerly Lot 2) has been enlarged by approximately 6000 square feet to accommodate the wetland buffer requirement for the small wetland area on the west side of the plat. n ~.1 PRINTED ON RECYCLED PAPER Memorandum Re: Country Club Meadows - Revised Preliminary Plat 11 February 2000 2. Purchase of the additional property has allowed the developer to revise the street alignment. This will be addressed under separate cover by the City Engineer. 3. In order to address drainage issues raised earlier, the developer has eliminated the original Lot 9 and incorporated it into Outlot A. This allows for additional ponding and wetland mitigation on the north end of the outlot. The City Engineer will address grading, drainage and erosion control under separate cover. 4. The new Lot 1 with the existing house on it will not be subject to sanitary sewer access charges or park dedication fees. The other eight lots will be subject to charges of $1500 per lot for park dedication and $1000 per lot for sanitary sewer access. . 5. To date the developer has not indicated how he proposes to pay the water connection charges. Previous projects have been allowed to have half of the fees assessed against the lots. 6. The revised plans now show a 35-foot buffer area around the wetlands. As mentioned earlier in this report, Lot 3 has been enlarged to accommodate the buffer area and 15-footsetback requirement for the westerly wetland. The developer has chosen not to fill this westerly wetland. 7. The revised Tree Replacement Plan shows additional trees being planted around the ponding area on the south end of the site. This is consistent with staffs previous recommendation. RECOMMENDATION . The revisions proposed by the developer have addressed all of the concerns raised in the 29 December 1999 planning staff report. 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" IH].I 'IOJ $) ON] Iii " ~H].I'IOJ :il '" -II ); ~l NOli II1lJ fOdS "101 X <!: J..,,,1O NOIIJnlfIS HJOIIO -- -.---. IfIlOlNOJ ]jYnIXOlldJt NOISSJIldJO lJmJnllJ1Nl -"---.--... IfIl()!HOJ NOISS:JltdJO XJOHI I IfIlOltlOJ J~mJnuJ'" -.-.-- -'- HflOlIlOJ XJOHI ]N!lJflO $O()()A\ .........A^.~ l1t'1S 00 ?1'IIlNllOJ I ]N!l].Jd -.... -- -.... I 1(It/OOlS ll1'''' I ):lNlJ _e_.__e_ dnYMS JNI1Jl101lSlllO NMoO lh'dl/HJmflOIISY AV"'l'oRlO -- NOIIJnlfISNOJ-NJONn l1'IOll l1'IOll S~:M!lll1'IOIf1MJ -<--< --0- L, " ON3~]1 . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 FAX (612) 474-0128 . www.cLshorewood.mn.us. cityhall@ci.shorewood.mn.us MEMORANDUM . DATE: Planning Commission, Mayor and City Council Brad Nielsen, Acting City Administrator Larry Brown, Director ofPubfic Works Jr- February 15, 2000 1 Y TO: FROM: RE: Country Club Meadows - Preliminary Plat Review Background: This 6.27 acres site is an undeveloped parcel at 25100 Smithtown Road. The site varies in topography by approximately 10 feet. Significant tree cover exists on the southerly half of the parcel. Unfortunately, the revised design fails to meet the required design speed of25 miles per hour. In discussing this issue with the applicant's engineer the criteria that was utilized for the revised design utiliZes a "superelevated design." This type of design is used on higher speed roadways to elevate "or bank" the roadway to the inside of the curve, to allow vehicles to travel at a faster rate of speed. This type of design is not utilized in minor urban roadways such as this. City Staff has suggested that the roadway may be shifted within the proposed right of way to try to meet the alignment requirements. At the time of this report, the applicant's engineer was not optimistic that this could be accomplished within the proposed right of way. n ...~ PRINTED ON RECYCLED PAPER Preliminary Plat Review Country Club Meadows February 15, 2000 Page 2 of3 Drainage and utility easements should be provided in favor of the City of Shorewood for both ponds. It is recommended that the northerly pond fall under the care and jurisdiction of the homeowners association for the subdivision. The southerly pond adjacent Smithtown Road has a sediment pool, which dictates that maintenance of the pond will be required over the long term. Therefore the City should take on 'the responsibility of long term maintenance for the southerly pond, as required by the Minnehaha Creek Watershed District (MCWD). Similarly, a 20-foot drainage and utility easement is required for the sanitary sewer and watermain and is to be centered over each utility within Outlot A . Grading and Drainage: The grading plan has been revised to incorporate a second detention basin north of the original pond. This pond is to be a dry pond to aid in rate control. Calculations provided indicate that the predeveloped runoff rate will be maintained, while minimizing the drainage heading to the Harding Lane area, west of the subject parcel. Public Works personnel have inspected the condition of the cross culvert along Smithtown Road, and have determined that this culvert should be replaced as part of this project. Since a detour of Smithtown Road traffic will be required as part of the sanitary sewer connection, the culvert should be replaced during that detour period. The size of the replacement culvert is to be determined as part of the plans and specifications review process. . The grading plan should also be revised to indicate emergency overflow routes, normal water line and 100-year high water elevations for the proposed ponds. A drainage swale should be constructed between pond 1 and pond 2 to insure that drainage arrives to the downstream pond. The detention basin along Smithtown Road is proposed to be a wet detention basin. The City of Shorewood's design standard for wet detention basins is to utilize the National Urban Runoff Program (NURP) criteria. Specifically, side-slopes meeting a 3:1 slope and a 10:1 safety bench must be incorporated into the design of all wet detention basins. Plans also suggest that plastic storm sewer pipe is to be utilized. The applicant's engineer should revise the plans as part of the plans and specifications review to utilize reinforced concrete pipe for all storm sewer pipe and structures. The centerline culvert immediately north of Smithtown Road, and under Meadow Lane shall be a minimum of 15 inches in diameter. Preliminary Plat Review Country Club Meadows February 15, 2000 Page 3 of3 Sanitary Sewer and Watermain: Plans indicate that an eight-inch diameter watermain and an eight-inch diameter sanitary sewer are proposed as part of the plat. In general, this appears consistent with the City's policies for new development. Specific details with regard to alignment or design will be handled as part of the plans and specifications review. . Recommendations: While the requirements for design speed of the first review were not met in the revised design, it is believed that the concept of the plat will remain in tact. Undoubtedly, shifting of the right of way to meet design requirements will include additional wetland and tree impacts to Outlot A. If the Planning Commission. is comfortable with the preliminary plat moving forward, noting that shifts in the final alignment will take place, Staff is recommending that the Preliminary Plat of Country Club Meadows be approved contingent upon the following conditions: 1. The design for the proposed roadway shall be revised to meet or exceed a 25-mile per hour design speed for both vertical and horizontal alignment. 2. The grading and erosion control plan shall be revised to include a drainage swale from the north pond to the south pond. . 3. All storm sewer and storm sewer structures shall be reinforced concrete pipe. 4. All wet detention basins shall be revised to meet NURP criteria. 5. Drainage and utility easements shall be shown in the final plat over the 100-year high water line and all drainage appurtenances for all pondingfacilities. 6. The centerline culvert of Meadow lane shall be a minimum of 15 inches in diameter. 7. Grading and drainage plans shall be revised to indicate the normal water line, 100 year high water line, and emergency overflow routes. . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474.0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Larry Brown, City Engineer ~ December 31, 1999 . DATE: RE: Country Club Meadows - Preliminary Plat Review Plan set Date: Received 12-7-99 Background This 6.27 acres site is an undeveloped parcel at 25100 Smithtown Road (refer to Exhibit A for site location.) The site varies in topography by approximately 10 feet. Significant tree cover exists on the southerly half of the parceL An existing wetland of 0.54 acres exists within the proposed roadway right of way and Outlot C. Right of Way, Roadway & Easements: . The applicant has proposed a cul-de-sac which is 763 feet to the centerline of the sac. The length of the cul-de-sac faDs well within the 2000-foot limit established by the City Code. A 50-foot right of way has also been proposed. This is consistent with the City Code for a local street. The applicant's engineer has shown a curvilinear design for the cul-de-sac. These curves were introduced into the alignment to try to minimize impacts to the existing wetland along the proposed right of way and Outlot A (refer to Exhibit B). In addition, a sharp reverse curve was placed to try to avoid impacts to a 27 inch oak tree and a 12 inch ash tree (refer to Exhibit C). While it is appreciated that the applicant has utilized the curvilinear design to minimize impacts, the alignment is too severe to insure the safety of the motoring public. F or a short cul-de-sac of this type, it is not unreasonable to utilize a design speed of 25 miles per hour. The reverse curves that have been proposed approximate a IS-mile per hour design speed. This needs to be revised to meet a 25-mile per hour minimum design speed. Section 1202.05 Subdivision IC states that a 50-foot tangent section (straight line) shall be introduced between n ~~ PRINTEO ON RECYCLED PAPER Attachment 1 reverse curves. Undoubtedly, this will result in additional wetland/tree impacts, or the applicant will need additional easements from the property south of Lot I Block I to allow for the revised alignment. The alignment also shows that there is a (mrve at the entrance to the subdivision. As a minimum, 30 feet of tangent shall be required from the edge of the Smithtown Road pavement to the start of the curve. This will insure that vehicles can be properly aligned to Smithtown Road, prior to the commencement of their turning movement onto Smithtown Road. Proposed roadway grades range from 0.5 percent to 1.40 percent. These are well within the ranges accepted by the City Code. No detail for the curb was provided for the typical roadway section. As part of the plans and specifications review, the applicant's engineer shall insure that a full 24-foot wide bituminous surface will be part of the typical section. . Utilities Watermain is available to the site by an 8-inch service stub located on Smith town Road adjacent to Outlot A This service pipe is connected to the I6-inch diameter trunk watermain located in Smithtown Road. Plans indicate that an 8-inch diameter watermain is to be extended through the plat. The City is continuing to study whether it would be advantageous to have the watermain extended along the common lot boundary of Lots 4 and 5, for future watermain looping. This will be resolved at the time of plans and specifications review. If a decision were made to extend this segment ofwatermain, a 20-foot wide utility easement would be required over the utility. The proposed connection to the watermain stub provided along Smithtown Road shows two 90- degree bends in the watermain,. to service the cul-de-sac. These should be revised to 45-degree long radius bends. This insures better flow characteristics in the water system. . Sanitary Sewer is available to the site by an existing 9-inch PVC sanitary sewer in Smithtown Road. This sanitary sewer alignment that has been proposed shall be revised to eliminate the 90-degree bend shown in Outlot A, and shall follow the centerline of the cul-de-sac alignment. Manholes shall be centered on the cul-de-sac centerline. Connection to the existing system on Smithtown Road should be accomplished with placement of a new manhole over the sanitary sewer line in Smithtown Road. Storm sewer proposed for the site includes catchbasins located south of the reverse curves. Drainage from the roadway is to be intercepted by these inlets and. directed to the proposed stormwater detention basin in Outlot A Depending upon the revised alignmen~ catchbasins are to be relocated upstream of any reverse curves, to insure that runoff during spring melt and high rainfall events. is intercepted before washing across the centerline of the roadway. This will be examined more closely in the plans and specifications review process. The proposed culvert under Meadowview Lane shall be revised to a IS-inch diameter minimum, reinforced concrete pipe. '~ Grading and Drainage Drainage is by far the toughest issue for this site. Exhibit D shows the overall path of the existing drainage. Approximately S.49 acres drains to the rear yards of the homes along the east side of Harding Lane. There, it is known that there are several existing drainage problems due to the amount of runoff currently flowing to this area. The second watershed flows under Smithtown Road and flows west to the Eureka Road ditch system. This flow continues through the ponding system of Smithtown Meadows, crosses under Smithtown Road at the LRT trail and ultimately flows to the north east of Wedgewood Drive. This is a very circuitous path and is also a system that is currently at capacity during the heavier rainfall events. Increasing the overall volume of water for this site is a "no win" situation, regardless of the direction runoff flows to. The applicant has attempted to intercept as much runoff as possible form the north .. watershed, and redirect it to the south. This is due to the known drainage problems that exist for homes along Harding Avenue. Ultimately, the City may want to consider a stormwater improvement project between the plat proposed, the Harding Acres area, and north of the LRT trail. While it is certain that the overall volume of water will be increased due to the addition of impervious surface, the rate at which the runoff leaves the site must remain the same rate as it exists today. Under the Rules of the Minnehaha Creek Watershed District (NfCWD), a site less than 8 acres in area does not need to construct a "wet" detention basin, or NURP pond. However, both the City of Shorewood and the Minnehaha Creek Watershed District require retention of runoff to predeveloped runoff rates. As per the discussion above, the plans propose to intercept as much of the runofffrom the north by a combination of grading and the storm sewer system. This system drains to the detention basin shown at the southerly edge of the property along Smithtown Road. Calculations provided indicate that while the predeveloped runoff rates have been met for the smaller rainfall. events, the larger events have failed to meet the predeveloped rate criteria. Therefore, plans are to be revised, in addition to supporting stormwater calculations, to meet the predeveloped runoff rate under the I, 10 and 100- year frequency rainfall events. . The applicant's engineer has suggested that the pond proposed, be a wet pond. If this remains in the revised plans, a safety bench meeting NURP criteria must be incorporated into the grading of the pond. Revised plans shall indicate the Normal Water Level, the 10 and 100 year High Water Level and the emergency overflow on the plans. All twf drainage swales are to maintain a 1.5 percent minimum slope. The side area of Lot 9 appears to be flatter than 1.0 percent. In addition, the swaIe between Lots 2 and 3 should be filled in, to the extent possible, with drainage being directed to the street. The grading plan also indicates that the lots are to be custom graded at the time of the building permit review. Due to the intricate drainage issues of this site, Staff is recommending that grading for the entire subdivision be completed with the remainder of the roadway grading. This will insure that the approved grading plan is carried through to completion of the building construction. The. City Planner will address issues with regard to wetland conservation. Other Considerations: If the project proceeds through to construction, it should be noted that traffic would have to be detoured on Smithtown Road at the intersection of the new roadway, for placement of the sanitary sewer manhole on Smithtown Road. A signing and detour plan will be required as part of the plans and specifications review process for the project. . Recommendations: It is recommended that this preliminary plat be tabled to provide the applicant's engIneer an opportunity to address these issues. . " i I I - r 1 I ! I i , i' RID. I i I I I 'j:illlQ I I UJ! "'" : ' I ~( == , : ,- I ' \ ! ,I (lJRCHARCl I~~ / II \\x I ! ~ .J. ..a. .J& I I ' I - J. ,J. i I J. : I i I -lo i 11. / I I I 11- ~ J I I I / i NE~I~E L J I D~ \ j 10 I \ ] <( I ~I II ~ III I I~ ~ Iii 'LJI I \ \ I g MANN ~ \ \ pw\U\M. +-'~ (c.Jf\t1 G'~\o ~ N c::: o \ \ ~ SPRUCE \ 8\ n, ::=l \ [1 (J) o 400 Feet E:dribit A SITE LOCA nON Country Qub Meadows Preliminary Plat . . ~ i . i. , . \ i i i I ! ~ i i . . ;. . f I 1 l I 1 I i I i i ! . . . --.. Wl"~ =~~_ ''') J ) ~ ~. . ,. ,. @N ..., . ......JiDlU " ID:r ~ _,o~- -4a J '....~..._--.............,-' _-.w..._._......-........ ...,-..............,..................- ......,......,--- -,. Exhibit B Existing WetIands ..... -- i -.0. --- -.. ~ IIC. ..... _._- "" ..,. ... ... lilt _, "(It,, ...,. ............ aacw_ oIIlIIClD_ -,. ~1It'AI ~Z1II ,..............., ,.....~,." I . ....~."..--; "';.,'1:'.' . . , - -""'0 . ".Jf "<':~'{l~::' ~.'." ~ ", . -. . I ~', .;.~~~~~::~~,,: . . '.~.. ~...,.. ~.. '''~'.J.~__~. . ... '-. .. . ~ ":'" 7- ..-:;.:~: '. .. . L5 gt' . 9 ~ -I .. Ji,728.57 ~F. I-- :\~:.\~(;."~:, ',' ':e.>~~-:'~.:~ ,'., ': . .... .'~.'-: ,~.~:.'. . ". . . "2 . - . . '-. . .... .(8i;Q~<?,F. I ,I . ...'=-. .. .. ~ .~~\:: ~: ~..;. .'~ .. ..: ."~' :_. ':. .,n",. ," .. ;" ( t \ ? \ .? -138.85 ~IS r-..~Tf.A EE REMUY'- AR 20,013.41 S.P. 190.00 , ~..~ ''-'' '-1 ; .........., Y t_ o . . "\ i. , ~ -<. -- ~~ r _'\. \. ~ I ( c: ~. \ :J ) i , r <:Jj r Z) \~~) \ __ -.J----, Li U \ , \ \ lLJ : '\ ~ I ..... \ ;1-- /\ , <. , oJ,,_, ~ \ I ;"" .,-......1 .....^---'--^--"'-' r-"1 C-.J -~ ,--'"'"') ':.../ . I ~l j ~ r---. ~ ~ fl' : ----..; ! f i , I ~~; :=--.r'i I j---~ ~ > . '-./ .. .,.. - Oz4?'~ '" . ) "\ -J ~. o ~ lLJ C:: lLJ lLJ~ cr:: I-- i . "" I'V '~ . , . \~ \ '7 I.... I t ',. f' ';> . ;> l I l ' -. -~ f . . \ , ", J-' . .. :.. .,:.. ;,. \ [ I I \ f\)' ~ co -... I .(]l I 0,., .0, "-- -), I : '- . MJI\-ru~ -r;2.eES; . i L 60.00-:t~ ~. ; ; -... I r t ; -, Exhibit C Excerpt Tree Preservation Plan II I . 3: ~..,.1..~._ ; :z \..-J-..,... ....,.--j ); Ii \ !ll \ SeAL: MANf II JI DR , ;:c : , i c: L..... ......L............ -....hf l I ~1 ) F= i i ___1 I e_J ~_..- ~J -;u1 ,/ i / J . ~/~~L '~/i . \ %--~ 0.\ I ~I :.:;~::. ~ ~,\;l .....~}1 , i ". /! .,' r! ! _..?..._..~ , j , /' .J j \ i \ . \ : . ) 5 ,", \ "\ /~. , \ , \ , '~, 111 ~ )-_,...-2.... ............... .'\......... '''',.'"" ! "', '. i '. '" . ~,.""~ ,/ ! ", "'.,'- ......./. : '\...'("..,... I ". ! ~~ .'" i I" ", I ~\vAY I ;:l~ \ ..,. \ =E i~ : ?( ~ -'~ [7 \l i I I I tl ~- ...:......,_1.._-___ F}-L 1 ~--- L!:" ~-.....!~~ .}.~ ~ _..J.. - z:. ?---..... " ~ J:.- --- ~'LA L"I '.... . I '-""___ I '.....,./ \ .....: ""! t : CJl _ ---\~t-'~-\, I m ~l"': - \{ I.' ~~..;..'!':.\ ' \j : "::i' :t'"' f 1'. ~ j 1'\. .: --1. .__~.... WVIFYf' RD j ~..L 21 ~ ~~...;~} ; ....":...n.;..~..~ ,) ! r-rRiRJ: ; I i I ~ ...-&:::--, ~/'.\ ~,.........~~-... Of !<' \l:' \:) '8~ ....,..,~ "~2. <i- ~... :,.. ;:c." '........., ;:$-' .............. '. .....~:~~::~ ~. ;;... 0;. t.. :;... :i" :;.. ,. . ; . ; . r Exhibit D Existing Drainage Patterns ... . . . .. -(""-"\. ,// \^"" .. '\"':?' '\ \ . ''''.. \' .: "'. \\ .~. .' ",,' ,//. , /,.~" . , \ \ ,~'((~~\. '1\\~~'\~'\ ,~- '... 10' \ '""".\v r. '\ \. \ '\3\ : ,'" 'Y ., \\ "''''; .~ l. ':...... . . \\ :7"/ Attached is the latest version 'a.~ . -;~.:? of the Excelsior Fire District Joint Powers Agreement Please Throw All Other Versions Away. Thank You. t117G 2/16/00 DRAFT - INCORPORATING 2/15/00 EDITS BY CITY MAt'lAGERS EXCELSIOR FIRE DISTRICT JOINT POWERS AGREEMENT THIS AGREEMENT, made and entered into as of this _ day of ,2000, by and between the Cities of Deep haven, Excelsior, Greenwood, Shorewood, and Tonka Bay, all of which are municipal corporations of the State of Minnesota (collectively, the "Member Cities"). WHEREAS, the parties hereto are authorized by law to provide fire protection and medical response services to their residents; and WHEREAS, the parties hereto have determined that such power may be best exercised jointly by . creation of the Excelsior Fire District to carry out such purposes; and WHEREAS, the parties hereto desire to enter into a joint powers agreement for the purpose of creating and implementing said District including its operation, ownership of equipment and facili~;~s, ClIlq',funding; and WHEREAS, Minnesota Statutes Section 471.59 authorizes governmental units by agreement of their governing bodies jointly and/or cooperatively to exercise any power common to the contracting parties and to provide for a joint board representing the parties to the agreement; and WHEREAS, all previous agreements, amendments or parts thereof in force at the time of execution of the Excelsior Fire District Joint Powers Agreement are hereby repealed and replaced; and . WHEREAS, each signatory to this Agreement has agreed to repeal any ordinance in effect in its city that is in conflict with this Agreement, and to amend any existing ordinance or adopt a new ordinance in order to create the Excelsior Fire District; NOW THEREFORE, the parties to this Agreement mutually agree as follows: Section 1 General Purpose 1.1 It is the general purpose of the: pal'tic3 to this Agreement: a.) To provide fire protection services including, but not limited to, fire prevention, fire fighting, and rescue and medical response to one community comprised of the HC26DS41126504960,v22116/20oo Page 1 2/16/00 DRAFT -- INCORPORATING 2/15/00 EDITS BY CITY MAt'lAGERS Member Cities; and b.) To establish a governance structure which will act to the extent possible as an autonomous entity, Md t:a pro ..ide the ba.si:3 for a smooth tramitianto a .special unit of government to pro .-ide fire: 3e:r"..iccs to the: Excc13ior fire Di.stiict; and c.) To. 1.2 It is~~'gen~ral in!e~!,of ~~p(lrties!~ this Agreementt,<> declare the' cities' commitment to establish, through special legislation or other means, a special unit of government to provide fire protection an<:l2.p1~,tiic~;~sponseservices to the Excelsior Fire District and to pr<?~deitheJ5asisTo:tasmoollitrarisition to that speciat.tinit of gov. e.DlI.' mnment. . "'-,.".,. ,"'..',.,>;.-:....:--:- -- - .'.C:":"_':<"';_'_-"0,::,"_:::_:/' ,', . -;-;-,.,;-:;, .::::::_:.;"....w,,'_:'..,,"~.._ ;."" 0.'....,.-,-:..:;,.:_"i_._" .:;;.;:.~: ~__.:_:'~':_'____:_._.~':, ',_,__ '-' _,;. ___. . .._..;'___,'-. _',.' .. .... . Section 2 Organization 2.1 Establishment. There is hereby established by the execution of this Agreement the "Excelsior Fire District" (hereinafter referred to as the "District") to be managed and operated pursuant to the terms of this Agreement. 2.2 Governance. The governing body of the District shall be the "Excelsior Fire District Board" (hereinafter referred to as the "Board"). The Board shall consist of the following members: a.) V oting Members: Voting Members shall include one (1) council member appointed by the city council of each Member City. No employee of the District or any police department serving any of the Di3trictMemberCities may serve on the Board as a Voting Member. . If any Member City/Cities are hereafter consolidated into a new municipal corporation, the new corporation shall have one (1) Voting Member representative. b.) Ex-Officio (non-voting) Members: The chief administrative officer (city manager, administrator, or clerk) of each Member City shall serve on the Board as a non- voting Ex-Officio Member. c.) Alternate Members: The city council of each Member City shall name one (1) council member to serve as an Alternate Member in case of absence of the Voting HC26DS41126504960. v2 .2116,2000 Page 2 2/16/00 DRAFT - INCORPORATING 2/15/00 EDITS BY CITY MANAGERS or Ex-Officio Member. The Alternate Member shall have the authority to vote in place of (but not in addition to) the Voting Member. The Alternate Member shall not participate as a Board Member except in the absence of the council member or the Ex-Officio Member. d.) Board Procedures: The Board shall elect from among its Voting Members, a Chair and a Vice-Chair. The Chair shall act as the presiding officer at Board meetings and the Vice-Chair shall act as the presiding officer at any meetings not attended by the Chair. The Board shall have authority to adopt by-laws establishing its own procedures. . 2.3 Compensation. Board members shall serve without compensation from the District, but nothing herein shall be construed to prevent a Member City from compensating its members for service on the Board to the extent such compensation is otherwise authorized by law. 2.4 Board Ouorum. A ruajorityFour of the Voting Members present shall constitute a quorum. [T......J....i.~.e Citie~ofTonka Bay,Shorewood,and Deephavenexpl"essed a~pl"eference.for a '. .. .<0,." 0"'-', ..-, ',,-,.': ~,__",.,-_, : ",'-.-."'" ." ",_. ".-__" .c':' "-c,,-., .... _"'_"'__ :>-. __" ,. ..'-:-.... .," -:.. ",__. ,,,.,_,.__._,._'._,. - _.._ -, _ ._',C. ',,' --,_':,._,_ "'_ ..: _'_,' " ,.','.'._ ,,_/x,_',:. four::..mem.. .Jjerquol"1lm~Excelsiol". e. xpres.... seda...iprefer.eo.. ...c.....efor ama. jo.....rity.......quo.I".... um] ..'C_"_""_"'_'''':'_'''''_:,':_':__,',. -::."_"'.:.,_ ....".,.,..:,_..,.,,'_,.___. '._..... .' . ... .'.. '. .' .... 2.5 V otin~. Each Voting Member shall have an equal vote. Unless otherwise specifIed herein, the Board may take action on any issue by a 51 % or greater vote of those members present. V oting by proxy is not allowed. . 2.6 lVleetin~s. The Board shall hold regular meetings at least once each calendar quarter. Meetings of the Board are governed by the Minnesota Open Meeting Law, Minnesota Statutes Section 471.705. 2.7 Operatin!! Committee. The Ex-OffIcio Members shall comprise the Operating Committee. The Operating Committee shall meet with the Fire ChieflDistrict Administrator on a monthly basisand'~porttg;~e Bg~dat each regular ni~~ting. The Operating Committee shall have authority to approve budgeted expenditures during monthly meetings. Non-budgeted expenditures must be approved by the Board. A list of monthly bills shall provided to each Mmember GttyoKQ1e OperatiIlg Copmritteeqn a Ip.()b.tl1lY basis. 2.8 District Office. The address of the District shall be 339 Third Street, Excelsior, HC26DS4i/26504960.v22116/2ooo Page 3 2/16/00 DRAFT - INCORPORATING 2/15/00 EDITS BY CITY MANAGERS Minnesota 55331-1877. (This address may be changed ';;hcl1l1cec,33aryby the Board.) 2.9 Fiscal A!!ent. The City of Excelsior shall act as the fiscal agent for the District for which it shall be compensated by the District. The:Board Illay change the fiscal agent as it deems necessary froiIl.tiiIl.etotime~ The District shall indemnify and hold the City ofI.{ccbiorfiscal ...,--.... ......_.,-.', ..... agent harmless from any claims, causes of action, or liability arising out of actions it takes in performing duties under this section except for claims, causes of action or liability arising out of the negligent orwtentionalacts of the City 6f [,{cdgiorfiscal.agerit in performing its duties under .~.,'..,_.__.'L_';'_:", :',""~._'c"'_.;'.""'_." _""""""'_' ;"-""",_' ._:_; . ...__. this paragraph. 2.10 Default. No Board member shall be eligible to vote on behalf of the Member City he or she represents during such time as that Member City is in default of the terms or provisions of this Agreement. During the time that a Member City is indefault, that Member City's seat on the Board shall not be counted for purposes of calculating a quorum or a prevailing vote. . Section 3 General Powers of the Board 3.1 Powers. The Board shall have and is hereby given all powers, duties and functions enumerated in this Agreement and provided by law, and all such further powers necessary to carry out the intent and purpose of the District with respect to acquisition of property and operation of the District heretofore set forth, including but not limited to the following: a.) To employ and determine the terms of employment of fire protection, administrative, and other personnel, accountants, consultants, engineers, legal counsel, and other qualified personnel, except as provided in this Agreement. . b.) To cause reports, plans, studies, and recommendations to be prepared. c.) To purchase capital equipment and land, and to cause the construction of buildings to implement the purposes of the District. d.) To lease or purchase equipment (including capital equipment) and supplies necessary for the proper operation, care, maintenance, and preservation of District facilities and equipment. e.) To adopt District bylaws, rules and regulations for the operation, maintenance and use of District fire protection services, equipment, and facilities. HC26DS4//26504960.v22/16/2000 Page 4 2/16/00 DRAFT -- INCORPORATING 2/15/00 EDITS BY CITY MANAGERS f.) To enter into mutual aid agreements with other organizations with similar purposes. g.) To dispose of capital equipment and land. [TonkaBay, Shorewood, and Deephavenexpr~ssedadesire to havelangwiagein the Agreement that gives thenistrictJh~P9W~l"to<fispose.o~equip~entbeing leased to the District by El~~e!~~f?r] h.) To sell or lease any of its equipment (including capital equipment) as may be deemed expedient. i.) To establish a yearly budget for fire protection services pertaining to the District, which shall require approval by a majorityfottr of the City Councils of the Member Cities. The budget to be approved shall include a 10 :;e:ar capital improvement and equipment replacement program of not less than ten years dfuatiori.JExceIsiol";'expressedia desir~ to have the approval of the, budget <ff?ne '. bY~lDajofityofthe.~e~bers'~ra.ther1haJ):four of the fiVe] . j.) To act as agent for receipt, custody, and disbursement of funds, gifts, or other funds paid or given by the Member Cities on behalf of or for the use of the District. k.) As may be authorized by State law, to act as paying agent for any bonds, contract of indebtedness, and loans made in the names of the Member Cities for the benefit of the District, and act as a custodian of sinking funds created for or required by such indebtedness. . 1.) To cause an annual independent audit to be made of all its accounts, books, vouchers, and funds. m.) To promulgate, establish, and adopt suitable bylaws governing operations of the Board. n.) To continue a Firefighters' Relief Association for the benefit of members of the District and to make such contribution to the fund of the Firefighters' Relief Association as budgeted bj" the Board deems appi9priate. 0.) To contract to provide fire protection and medical response services. HC26DS4//26504960.v22/16/2000 Page 5 2/16/00 DRAFT - INCORPORATING 2/15/00 EDITS BY CITY MANAGERS 3.2 Disbursements and Bonds. Except as otherwise provided, all unanticipated disbursements of the District shall be approved by the Board and co-signed by two efthe officcrsoftjcials designated by the Board. Section 4 Fire Equipment, Land, and Buildings 4.1 Disposition of Equipment to the Excelsior Fire District. Upon the execution of this Agreement, all equipment and personal property of the City of Excelsior Fire Department used to provide fire protection services included on the attached Schedule A shall be leased to the District for one dollar ($l.OO) until the equipment reaches the end of its useful life or the District is dissolved which would include the creation of a Fire Taxing District. In the event that the District is dissblved before the equipment ideJ.ltifiediri,.~cheduleA has reached the end of its useful life, the lease of the equipment shall be voided. All expenses relating to the maintenance and repair of such equipment and personal property and incurred subsequent to the conveyance of the equipment shall be an operating expense of the District. [Tl1ere3-re~ignificallt P9licy issues ass. 0........ ciated: With the disposition of equipmentcu..rrently .0.. w. nedbythe <:.ity of .. ......,..,.._.,._..-,.....,';.;......'o..,_..,'~#.".,..,...__.'. ,<",.,.,.'.,.: ".... '. __,;.,:,,'.<'-;.',....-,. ...., "....,:.,'".... '. ... Excelsior:.Q} c~Il~g~ipmentlease~;'to the DistrictJjy Excelsior besolil,;Jjy. the Districtahd, if so, how are the.pr~ceeds distributed; and (2) upondissolution'l1ow ~iIl the equiprnentbe disposed o~and,. ,if s.,~!d, how will the proceeds be distri. .'" 'buted.cSh~fe'!'()f?<l' D~ePl1av~ll' . .., ,,', ."..".......,.. .. .....-.,..." ,. TonkaBay.,and.....G.". reenwoodall believe thatthe Distri.c. t sh..'ouIdhaveth... e....a...utho.. rity, to.,~ell ... """'.;"""".u '__'.__':.'__.'.'.... ....., "",,' ....' ,.-,.......".. ..... .... . the equip ll!~ntah<<!]~tl"Vepl"()~eedstemainlVith the:Q!~triCt an<l' if there is dissolution, that th~pr()ceeds,sh9111~,~e distributed/fo the l\1ember<:!ties in thesa~,:pr-()portif?n~as the M.... ember City cohtnDutions underJhe 2000formula_.J. ....;..:,'~.."'..,....__c.',,,. ",'"".<<'.,".. "'...e"'<""'"",;,;_",-;>^-,,~,,-'..-,.;...,,,..~,"....-.:':'.._'.';,,"''-';'._"'_;. __.:,.:,......,.,':.''- '. .C.,..,'.:....:.,.,.,,,.. ..',.,. 4.2 Existing Land and Building. O\vnership of the existing building and land for the Fire Station will remain with the City of Excelsior. The District shall pay the City of Excelsior a fair market rent for the space used for the fire station pursuant to a lease for at least the first thirty (30) months of this Agreement. This rent shall be included in the budget of the District, and all Member Cities will contribute to it in their funding allocations. Any and all leasehold improvements to the existing building and land for the Fire Station shall remain the property of the City of Excelsior, and no compensation shall be paid to the District for such leasehold improvements when and if the District vacates the existing Fire Station. 4.3 New Land and Buildin!!(s). For any expansions that may occur at the existing fire station site, the land shall be under the o\\nership of the City of Excelsior. All new buildings and lands may be owned and, to the extent permitted by law, financed by the District. The District may lease buildings and lands, including those that may be o\vned by any of the Member Cities. HC:!6DS4//26504960.v22/16I2ooo Page 6 . . 2/16/00 DRAFT -- INCORPORATING 2/15/00 EDITS BY CITY MANAGERS 4.4 Purchase of EquiDment. Purchase of equipment by the District must be done in accordance with a capital equipment plan, which must include all physical items whose costs are anticipated to exceed $10,000, approved by the Board. To the extent allowed by law, the District may use debt instruments to make such purchases. 4.5 Use of Equipment Outside District Boundaries. All equipment controlled by the District shall be used when needed within the boundaries of the District for the benefit of Member Cities. It should not be used outside the District, except as follows: a.) In areas outside the District, where fire emergencies may endanger life or property within the District. . b.) When use is covered by contracts duly entered into by the District for fire protection or other services outside the District. c.) When necessary to fulfill mutual aid agreements duly entered into by the Board. d.) In case of major emergency or disaster, when authorized by the Fire Chief/District Administrator, or in hislher absence, the officer in charge. Such use shall be reported as soon as possible to the Fire ChieflDistrict Administrator. e.) When specifically authorized by the Board. Section 5 Personnel and Administration . 5.1 Fire Chief/District Administrator. The Fire ChieflDistrict Administrator shall be responsible to the Board for the efficient and economical operation of the District, the hiring, termination, supervision, discipline and the direction of District personnel, the establishment of rules of conduct for those personnel, and carrying out the policies and procedures adopted by the Board. The Fire Chief/District Administrator is appointed by the Board and serves at the pleasure of the Board. The Fire ChieflDistrict Administrator is a full time employee of the District and may enter into an employment contract with the Board. The Fire Chief/District Administrator shall be chosen by the Board solely on the basis of training, experience, tmd-administrative, and other qualifications. The Fire ChiefiDistrict Administrator shall be appointed for an indefinite period of time and may be removed by the Board at any time. The Fire Chief/District Administrator need not be a 'member' of the Excelsior Fire District. Should the Board determine that there should exist separate Fire Chief HC6DS4/126504960.v22/16/2000 Page 7 2/16/00 DRAFT -- INCORPORATING 2/15/00 EDITS BY CITY :MANAGERS and District Administrator positions, only the District Administrator position shall be the full- time paid position. 5.2 Fire Marshal. The District shall abomay have a position of Fire Marshal, who shall be appointed by the Fire ChieflDistrict Administrator solely on the basis of training, experience, and administrative, and other qualifications. The Fire Marshal's responsibilities will be to enforce the Uniform Fire Code and perform other duties that may be assigned by the Fire ChieftDistrict Administrator. The Fire Marshal need not be a 'member' of the Excelsior Fire District. Fire Marshal responsibilities may be performed by a contractor who is not an employee of the District; however, the Fire Marshal under the employ of the City of Excelsior at the time of the establishment of the District shall continue hislher status as a regular employee and shall have continuation of salary, benefits, accrued leave, and other customary issues of employment. . 5.3 A.ddititHiaI Emvl6HesDistrictPositions. The Board may, from time to time, establish, elimiriate Ot'#~~ofistitute other regular cm.ploj'cccmployee positions as it deems to be appropriate. 5.4 Training. The District shall at all times be in compliance with such equipment. personnel and training standards as may be required by the laws of the State of Minnesota and the Federal Government. 5.5 . EmDlovees. On the effective date of this Agreement, the personnel of the Excelsior Fire Department become the employees of the District. The District must promptly thereafter adopt rules and regulations governing the operation, management, departmental structure, personnel administration and other similar matters related to the District and its personnel and operation. Until such rules and regulations have been adopted, the rules, regulations and ordinances of the Member City where the personnel were previously employed apply to the personnel of the . District. [Transfer aUliabiIity for occurrences prior to the District to the District} 5.6 Compensation of Emplovees. The compensation of the employees of the District shall be set by the Board. The DOMd must ha:\'e an adopted compcfi.3fl:tiol1 plan Oft the aa)" th:it the employees of the E.{c:clsiof fire Depat'tmcnt becomc cfi1pIJ:;ccs of the District. 5.7 lYlembership in Firefi~hters' Relief Association. Paid on-call employees of the District shall be eligible for membership in the Excelsior Firefighters' Relief Association. Other employees are members of the appropriate public employees' retirement fund, if eligible. 5.8 Continuation of Prior Policies. Plans. and Procedures. All Excelsior FireDepartment policies, plans, and procedures iilplace at the time of the effective date of this Agreement shall remain in effect until ch~ged by the Board. HC:!6DS4//26504960.v22116/2000 Page 8 2/16/00 DRAFT - INCORPORATING 2/15/00 EDITS BY CITY MA1'lAGERS Section 6 Uniform Fire Codes . 6.1 Adoption of Uniform Fire Code. All Member Cities agree to adopt the most current Uniform Fire Code including Appendix E (requiring building sprinkler systems) and authorize the District to enforce said Uniform Fire Code in their cities within ninety (90) days of execution of this Agreement. Any city not so adopting shall be considered in default of this Agreement as defined in section 2.10 unless said City agrees to indemnify and hold all other cities harmless with regard to any possible circumstance or consequence. All Member Cities further agree that they will approve amendments to their City Codes of Ordinances adopting any updates or revisions to the Uniform Fire Code within sixty (60) days of receiving notice from the District that the Uniform Fire Code has been amended. Section 7 Funding 7.1 Member Contributions. Each city shall contribute an allocated share ("Member Contribution") of the total operating budget (capital and operating expenses) to the District as established by the Board. The share allocated to each Member City shall be based upon that Member City's percentage of the: 1. 2. ... ~. . 4. 5. total tax capacity for the District; assessor's estimated market value for property \\'ithin the District; population of the District based upon the most recent Metropolitan Council estimates of population within each Member City; total number of tax parcels within the District; and total number of calls made by the District over the previous three (3) years except that the calls made to 255 Mill Street in Excelsior do not count for purposes of this formula. Initially, the allocations shall be made by adding each of the percentages identified above and dividing by five. Over time, the allocations will transition to a purely tax capacity based formula on the following schedule: Tax Capacity Weight in Formula Other 4 Factors* Weight in Formula 2001 2002 20% 20% 80% 80% HC26DS4//26504960.v22/16/20oo Page 9 2/16/00 DRAFT -- INCORPORATING 2/15/00 EDITS BY CITY MAJ."lAGERS 2003 2004 2005 2006 2007 2008 2009 2010 30% 40% 50% 60% 70% 80% 90% 100% 70% 60% 50% 40% 30% 20% 10% 0% *Each of the four factors would be equally weighted within their collective percentage of the formula. 7.2 Ouarterlv Payment. The DistriCt shall bill each of the Member Cities on a quarterly basis at leastthiftY(30~day~,beforepaymentsare due. Member Cities shall forward their contributions to the District on a quarterly basis, with such contributions being due and payable no later than: . First Quarter: Second Quarter: Third Quarter: Fourth Quarter: February 1 May 1 August 1 November 1 In the event that a Member City fails to pay any contribution required hereunder on the date due, such Member City agrees to pay a late charge of $ one-half percent{O.5~)()f tht; - ~~~~~~j~~~~~;;~;~ti~~=ti:~~::~~~t;~l~;;~=~nt. . thereafterl1Iltgp~Yi1J.e~~i~}'i1J.~~e: This provision shall not be deemed to excuse a late payment or be deemed a waiver of any other rights the District may have. Section 8 Budget 8.1 Approval. The budget must be approved by a fi1J.jorityn affirmative vote of four of the efive MernberCity councils. The vote on the budget is binding upon all Member Cities. [Excelsiorexpressedad~~ireto hav~ the budget approved byavote of the majority of the Member Cityco!1t!ciI~.l 8.2 Bud~et Process and Schedule. The annual District Budget shall consist of the entire HC26DS4f/26504960.v2211612000 Page lO 2/16/00 DRAFT - INCORPORATING 2/15/00 EDITS BY CITY MANAGERS cost of operation of the District including the costs incurred by the District in financing the special fund of the Firefighters' Relief Association, which shall be determined pursuant to the provisions of Minnesota Statute Section 69.774. The District shall submit a proposed budget to the Mem~er Cities through their Operating Gommittee meIIlbers by June IS. The Member City councils shalrX2t~ 2n the prop2sed budgetpy ,September T. 8.3 Base Bud~et. If the Member Cities are unable to agree on the proposed budget, the amount of the previous year's budget will be increased by the lesser of the following: a.) The increase in the July Minneapolis/St. Paul Consumer Price Index for All Urban Consumers (CPI-U) over the previous 12-month period; or . b.) The percehtageincrease in the most restrictive statutory levy limit applicable to the budget year placed on any of the Member Cities over the levy limit for that Member City for the prior year. c.) In the event that (a) or (b) decreases, the operating budget shall remain the same. 8.4 Bud~et Reports. The District agrees to submit to each of the Member Cities th:riJughits Operating'CoIIlmitteemembera quarterly budget report. Furthermore, the District agrees to submit to each of the Member Cities tllroughtheirOperatihgCommittee members a copy of the District's annual financial report no later than June 15 of each year. Section 9 Dispute Resolution . 9.1 Disllute Resolution Process. When any Member City believes that there is a misrepresentation or a violation of the specific terms and conditions of this Agreement, that Member City may initiate the dispute resolution process by submitting to the District and each Member City a written statement outlining the dispute or disagreement. This written statement of dispute shall be forwarded by the complaining Member City to the Board at the Board's next scheduled meeting. The Board will then have a ~three (63) month period to resolve the dispute as to interpretation or application of the terms of this Agreement. If the dispute is not resolved within the ~three (63) month period, the dispute shall be forwarded to an appropriate mediation servIce. 9.2 Judicial Relief. If the municipalities ean notcannot mutually agree to a resolution through the mediation process as described in Section 9.1 within ninety (90) days after the initiation of the mediation process, a majority vote of Member Cities shall initiate the submission HC26DS4//26504960.v22/1612oo0 Page 11 2/16/00 DRAFT -- INCORPORATING 2/15/00 EDITS BY CITY IVIANAGERS of the issue to arbitration pursuant to the Uniform Arbitration Act. Section 10 Withdrawal 10.1 Notice. Notice of intent t9withdrawftt from participation in the District may be given only in March of odd-numbered years, with a minimum of 33 months' notice of intent to withdraw. 10.2 Continuing Obligations After Withdrawal. The withdrawing Member City shall pay anai:rlguntequa~t0500% ofthefuRotint allo<:atedt6its wntribution indurirlg the year of its ~!~~~~~i:~~~~.in~~ ;;"'~~e ~e:~; ~~ :aTes~:' ~~e::;;:":i~~~% . amount. 10.3 Vesting. Any party withdrawing from the Agreement shall have no vested rights or ownership in any of the property or assets of the District. Section 11 Duration and Dissolution of District 11.1 Duration. Unless dissolved pursuant to this Agreement, the duration of the District shall be perpetual. 11.2 Dissolution. The District shall be dissolved upon unanimous agreement of all the Member Cities. Dissolution shall occur at the end of the second full calendar year after the date . of the agreement to dissolve, unless this joint powers entity is reestablished as a special unit of government. Section 12 Distribution of Equipment Upon Dissolution 12.1 Distribution. Upon dissolution, the assets of the District shall be liquidated according to State law [check on state law to determine how distributed; check on pension fund too]. All cash from the liquidation of assets shall be distributed to the vested Member Cities based upon their share in the funding allocation in effect on the date of the agreement to dissolve. Section 13 Counterparts HC26DS4//26504960.v22/16/2000 Page 12 2/16/00 DRAFT -- INCORPORATING 2/15/00 EDITS BY CITY MANAGERS 13.1 This Agreement may be executed in several counterparts and all so.executed shall constitute one and the same agreement and instrument, binding on all of the parties hereto. Section 14 Additional Members 14.1 Process. A municipality shall be added to the District only upon receiving the approval of each existing Member City. 14.2 Equipment. Municipalities added to this agreement shall not be compensated for equip~ent donated to the District. . 14.3 Bud~et. The budget as established in Section 8 of this Agreement may be adjusted to reflect the addition ofmember(s) to the District should such member(s) be added. 14.4 Vesting. A new member must be party to this agreement ten (10) years in order to have a vested interest in the assets of the District. 14.5 Adjustment of Membership. If any Member City/Cities consolidate with another Member City/Cities (i.e., merge to form a single new municipal corporation) the consolidated municipal corporation shall automatically become a single Member City party to this Agreement. Section 15 Amendment of Agreement . 15.1 Required Approval. This Agreement may be amended by identical resolutions adopted by the city council of every Member City. Such resolutions must be filed together with the Board. 15.2 Submittal/Consideration/Action Process. The Board or any Member City may propose amendments to this Agreement. Such amendments shall be in the form of a Board or city council resolution, and shall clearly identify the proposed amendment and the reason(s) for the amendment. Any such proposed amendment shall be presented to the Board. The Board shall review the proposed amendment and issue a report on it to the Member Cities within ninety (90) days of proposal of the amendment. Member Cities shall have ninety (90) days after the Board issues its report in which to adopt city council resolutions as identified in Section 15.1. HC26DS4//26504960.v22/16/20oo Page 13 2/16/00 DRAFT - INCORPORATING 2/15/00 EDITS BY CITY MA1~AGERS Section 16 Duty of Care Thij "\E!rccmcl'it crees not cre:Ite Ii duty fer the Distriet te frttcnd or put out c ,"cr .. file nor -. . wi ... . . re3fJond to c,-ery m.::dicfr! call ",vithin the bOtlllda:rics of the ~kmbcr Cities. The District shall not be liable to the Member Cities or fili.? other party fur failure to attend to Of re8pond to c ;ery tire protection or nlcdieal respen3c 3er\ ic.: able to be pro ..idea by the District. The District has a duty to exercise ordinary care to protect property and lives within the Member Cities. Section 17 Effective Date . This Agreement is effective on the date following the day on which executed copies of . this Agreement, accompanied by a resolution of the city council of each Member City, are filed with the city clerk of the City of Excelsior. Section 18 Notices Any notice required or permitted to be given under this Agreement shall be given in writing, and shall be sent by certified mail to the registered address of the District. Section 19 Choice of Law The provisions of this Agreement shall be construed in accordance with the laws of the State of Minnesota. . Section 20 Headings and Captions The headings and captions of this paragraphs and Sections of this Agreement are included for convenience or reference only and shall not constitute apart hereof. Section 21 Entire Agreement This Agreement contains the entire understanding between the Member Cities and the District concerning the subject matter hereof, and the provisions applicable thereto cannot be amended, altered, enlarged, supplemented, abridged, modified, extended, or waived except if HC26DS4//26504960.v22/1612000 Page 14 .. . . 2/16/00 DRAFT - INCORPORATING 2/15/00 EDITS BY CITY MANAGERS done in accordance with the provisions of Section 15 of this Agreement. Section 22 Limitation of Liability - District 22.1 The Member Cities shall hold the District harmless and will defend and indemnify the District for any claims, suits, demands or causes of action for any damages or injuries based on allegations of negligence or omissions by employees, officers, or agents of the Member Cities. 22.2 The District shall hold the Member Cities harmless and will defend and indemnify the Member Cities for any claims, suits, demands or causes of action for any damages or injuries based on allegations of negligence or omissions by employees, officers, or agents of the District. The District's duty to indemnify will be limited to its applicable insurance coverage. Section 23 Limitation of Liability - City of Excelsior The District shall hold the City of Excelsior harmless and will defend and indemnify the City of Excelsior for any claims, suits, demands or causes of action for any damages or injuries, arising prior to the establishment of the District, based on allegations of negligence or omissions by employees, officers, or agents of the City of Excelsior arising out of the provision of fire protection servic:es (or the failure to provide such services) including, but not limited to, fire prevention, fire fighting, and rescue and medical response services. IN WITNESS WHEREOF, the undersigned governmental units have caused this Agreement to be executed by their duly authorized officers and delivered on its behalf as of this _ day of ,2000. HC26DS4//26504960.v22/16/2000 Page 15 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128' www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us l\t1EMORANDUM . TO: Mayor and City Council FROM: Brad Nielsen DATE: 24 February 2000 RE: Establish Date for Joint Meeting with Friends of the Southshore Senior Community Center FILE NO.: Admin (Correspondence) . At its 14 February 2000 the Council tabled action on a request from Bob Gagne for the City to pay one of the Center's bills. Mr. Gagne asked that he be given additional time to research the matter. It was also suggested that the City Council meet with the Friends of the Southshore Senior Community Center to discuss this and hopefully avoid any similar occurrences in the future. Regular Council meeting dates in April are on the 10th and the 24th. Possibly the Council could meet one hour earlier on one of those dates to meet with the Friends. Cc: Larry Brown Al Rolek ~ ~ . PRINTED ON RECYCLED PAPER .. 1/11D CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 FAX (612) 474-0128' www.cLshorewood.mn.us · cityhall@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 25 February 2000 RE: Possible Goals for 2000 FILE NO.: Admin (Council Goals) . The Council asked that staff prepare a list of possible goals for the coming year. We started with items that carried over from last year, adding some of the goals identified by the Planning Commission from the Comprehensive Plan and other goals that have been identified by the City Council thus far. Please note that what follows is only considered a starting point for discussion. It is anticipated that the Council will add items to the list and may delete other items. Once the list is agreed to the Council will be asked to assign priorities to each of the items based on the following categories: 1. Needs to be done in 2000 2. High Priority 3. Second Priority 4. Third Priority 5. Lowest (or no) Priority Possible Goals for 2000 a. Resolve County Road 19/5mithtown Road/Country Club Road intersection design b. Complete joint powers agreement for fire services c. Complete stormwater management plan d. Construct Vine Hill Road trail segment ~ ~J PRINTED ON RECYCLED PAPER :1176. . u. v. . w. x. y. z. Memorandum Re: Possible Goals for 2000 25 February 2000 e. Develop strategy to improve paramedic rescue response times in Shorewood f. Implement recommendations of the LCEC g. Develop plans for the Gideon Glen project! acquire interest in property h. Update senior housing regulations 1. Update senior housing needs study and prepare new site suitability analysis using current and Census 2000 information J. k. 1. Implement a ward system for Shorewood Consider all alternatives to transit service/conduct resident ridership survey Re-evaluate design criteria for city streets Finalize municipal water policy/update ordinance Consider a street reconstruction assessment policy (task force recommended) Update subdivision ordinance Correct roll in senior housing to role in senior housing (done) Continue to work to improve all aspects of communications Resolve property rights issues relative to Smithtown Road Continue involvement in educating youth (and adults) in local government Consider some more organized approach for garbage collection Fill City Administrator position/develop evaluation process Develop strategic planning process Encourage/publicize neighborhood civic functions (e.g. Neighborhood Night Out) Complete plans/initiate development of south shore community skate park Begin construction of Freeman Park multi purpose building/resolve funding Add one more goal in order to complete the alphabet (actually, since item p. is done, we have room for two more goals!) m. n. o. p. q. r. s. 1. As you review and add to this list, please assign a priority (1-5) to each item. Staff can collect and tabulate the goals for consideration at our study session on 13 March. Cc: AI Rolek Larry Brown Tim Keane -2- .111 . . Mayor and City Council Brad Nielsen, Acting City Administrator .. Lany Brown, Director of Public Works ~~I February 24, 2000 7 MEMORANDUM TO: FROM: DATE: CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD -SHOREWOOD, MINNESOTA 55331-8927 - (612) 474-3236 FAX (612) 474-0128' www.state.netlshorewood . cityhall@shorewood.state.net RE: Consideration of a Motion Accepting the Smithtown Road Right of Way Study The City Attorney, Tim Keane and Assistant Ms. Julie TeSlaa have researched the right of way for the Smithtown Road right of way, and have provided a report of their findings to City Staff In turn, WSB and Associates has prepared the enclosed exhibits which indicate where there is dedicated right of way, permanent roadway easement, or parcels under control of the City of Shorewood. I will provide a summary of this study at Monday night's City Council meeting. ~ t.J PRINTED ON RECYCLED PAPER $fgA ~ .i. ~ LARKIN HOFFMAN DALY (612)896-3250 (THU) 2. 24' 00 12: 31/8T. 12: 30INO. 4260889038 P 2 MEMORANDUM LARKIN, HOFFMAN, DALV& LINDGREN, LTD. Attorneys at Law I SOO NurwtlSt FiDmcial Center 7900 Xerxes Avenue South Qloomingtoft, Mi:Jmesota 554.31 Telephone: (612) 835-3800 FAX: (612)896-3333 TO: FROM: Lany Brown Tim Keane DATE: February 24~ 2000 RE: Smithtown Road . The purpose oftbismemo is to follow up on our meeting of February 15,2000, relating to the discussion of the findings of our researoh regarding Smith town Road right-of-way issues and those of Steve Ischy of WSB and Associates, Inc. I have reviewed the findings and documents from the research conducted by Julie TeSlaa of our office, together with plat instruments, right- of.way maps, half.section maps and plat maps prepared by WSB. In conducting a parcel-by-parcel review. I was able to conium that there are no. discrepancies in the findings and documentations prepared by WSB and our office. 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Q j ~\ .1' ,.-..;.-.:....-,,- n \ '\\ ,../ ~ ), '_.i~ ./f,.--....., '......... .~ ,,~, f.} I \'iQ "\ ,,,Jr".....f') ;d ~)'i . ~~ j , ._..-::~._~:......'.;; '?;i:.,~:.......... , h rr i , > , I !} .f')/<-" ,F ,/J' J /' ~ ~ ~ 'C ~ "'a ~ ~ ~ {.;-,... ....~" 't-~.. '~ .\ '" \,; ""'~~~C i~vO,:":~;" '" '" '" " ~r''''''',,,,,, ( ~ '1'1., J 'J1. ' \'1. 'l~ (\ <. "::':':':~:.''> ( "";'''' ) e :s: 4- C) ~ a: C)) c:::: ~ II) '-- :><:: Lw .8- .c: II) I... Q) c:::: ~ C) ~ t3 II ",H.... ''''''. f~ " n (/t.if...."........"j " ,; (,) ~j~ n i ~ ~ t:!~ 0. U"'i .., ffi " t) u I ~1 ill" I i\ . III '~) "~liI u P'<;"l!'l!\f'8'SP8'Z<;'tlOl"1 Smithtown Road Improvements Parcel and Owners Listing ~ ~ ~ 'C ~ 'C E-.c ~ ~ Porce I No, Owner PrOperTY AddresS PIO No. 1 E: I I :;l!:obe+h Rov Fox lrus+ee 27990 5mlthtown ROOd 3111723340006 2 Smi thtown LLC 26 Addr... Uno.stoned 3111723340026 3 Sml thtown LC 26 Address UnOS$ianed 31117 3340027 4 John G. LotTerne,.. 27950 SmiTh'town Road 3111723340004 5 Daniel J. <& Alone J. Johnson 27944 $mr'th'town ROOd 3111723340028 6 E I I zObe....h & Oo"',..e 1 I COr"'v.'" 27910 5mlthtown ROOd 3111723340017 7 Timothy W. <& Moura Q. Boehm 27975 BOUlder Circle 3111723430008 8 Shoron L. a- Blair B. Burv 28160 Boulder Bridos Drive 31 11723430006 9 Boulder 8rldne Form Assn. 26 Address Unossianed 3111723430009 10 BOUlder Brldne Form Assn. ?6 Address UnosslOned 3111723420024 11 R_ i chOrd E. Reever 5935 Howard8 Point Rood 31117234100111 12 Kevin-O. &. Karr J.Kon+oto 272110 5mlthtown ROOd 31117~3410019 13 Eric R. Eckerbern et 01 27260 5mlthtown ROOd 3111723410020 14 Josenh W. .& MlchelleA. Clenn 27240 SmJ'thTownROQd 3111723410033 15 CIt 0" Shorewood 26 Address Unos.ianed 3211723230016 16 Hoasono I J COIboboI a- M. Sh'rvon 5790 Morah Point. Drive 321172323000 17 Slea1'rled A. Welssner 26780 5mlthtown ROOd 3211723240001 18 AcmQn & Adellne Wartman 26750 5mltht~wn ROOd 3211723240031 19 T.C. Ou""" a- c,e, Jomleson 26710 5mlthtown ROOd 3211723240003 20 Edward C. Snvder & E, A. SnvdElr 26640 5mltht~wn Rood 3211723240010 21 David E. Por-khure't 26600 5mlthtown ROOd 3211723240005 22 Ner I E, Richards 26550 Smr~h'town ROOd 3111723240006 23 James R. Briese 26410 Smtthtown Rood 3211723240012 24 School Ols'tl""lc't No. 276 26 Addr"'GSS Pendina 3211723240013 25 Leonor"'d o. a-JUlleR. Twe+an 26300 5mlthtown ROOd 3211723130013 26 Noncv l. WI II 'oms 262705mlthtown ROOd 3211723130039 27 Rober+ J. & Donna M. Salnnrd 26100 5mlthtown ROOd 3211723130036 28 S+eve A. Meleo & C.K. M_ICO 5770 5mlthtown ClrCI. 3~117 31300 0 29 NTL Oroonlzoflon / A oat II 5765 Sml'th'town C 1"0 I e 3211723130034 3D Wallace R. PeCk 25980 5mlthtown ROOd 3211723140053 31 eral A. a- C. Anderaon 25920 Smi1'htown Rood 3211723140037 32 Edward C. L ndt 25900 5mlthtown Rood 3211723140036 33 Loren POhl 251180 5mlthtown ROOd 3211723140022 34 Jock M. Swenson 25860 Smithtown RoOd 3211723140023 35 Elme.... R. Lowrence a- Wl.,. 25840 5mlthtown Rood 3211723140024 36 Mlet'lelle K. Oeden 251110 5mlthtown ROOd 3211723140025 37 Tt'lomos H. Arn.beck 257110 5mlthtown ROOd 3211723140026 38 Howord O. Vol~ht et 01 25760 5mlthtown Rood 3211723140027 39 J,O, Peo....son ,& M.K. Pearson 25730 5mlthtown ROOd 3211723140028 40 Rlchord C. .wle 25700 Smlft'lt wn Rood 32117231400~9 41 Ro';':er .1. Oevereou>c.et 01 25670 5mlthtown ROOd 3211723140030 42 Paul S. Conner & K.K. SOh.IIEllr 25650 5mlthtown Rood 3211723140031 43 Morooret I. LoCkov ItCh 25620 5mlthtOWh Rand 3211723140032 44 JOhn C. Moonen 25560 5mlthtown ROOd 33117 3230004 45 MI choe' O. Hay 25480 5mlthtown Rood 3311723230005 46 Oonlel J. & CamillO K. Cor lacn 25440 Sml'th'town Road 3311723230034 47 Peter D. a- LIsa R. Ho or 25380 Smi'thtown ROOd 3311723230057 48 Edmond a- Goll I.ell>old 5670 WedneWOOd Drive 3311723230058 49 Thnmns E. a- COrOI J. RIChter 25340 Smlthtown ROOd 3311723230039 50 5,R. Frazee a- G,O. StOdOla 25310 5ml thtown ROOd 3311723230040 51 T,A. OOhl bern a- J, A. OOh I ber~' 25270 5mlthtown ROOd 3311723230054 52 Nonev A. C. rce s1' 01 25180 5mlthtown ROOd 3311723240014 53 ..leon O. lotterne,.. 26 Address Unassi~ned 3311723240015 54 Daniel E, LUke 25040 5mlthtown ROOd 3311723240003 55 Timothy J, S'teDon 5720 51'01"" Lone 3311723240016 56 Matthew o. a- Mary E. Nylin 5715 S1'O'" lone 3311723240026 57 TImothy A, Knoolk 8t 01 24930 5ml thtown Road 3311723240004 58 51-even L. & Debra Irwin POhl 241160 5mlthtown ROOd 3311723240006 59 James M. and .C. Quast 24800 5m! thtown R.OOd 3311723240007 60 John R. FronafDone 5710 Chrl.tnnhe... ROOd 3311723130020 61 LlOYd W. .& ..lone I. Harris 5705 ChrlstODhe.... Rood 3311723130029 62 Steve Dietz & Jonet MOlotkv 24680 Sml'th1'own Rood 3311723130019 63 R E. a- C. K, Au1'ledoe 24650 5mlthtown ROOd 3311723130018 64 Donovan O. Messenoe,.. 24620 5mlthtown ROOd 3311723130003 65 Poul R, & Dono M. HirSCh 24590 'SmJ 1'h~own Rood 3311723130004 66 Clarence Clo~er Post ~59 26 Address Unossinned 3311723130011 67 Rone.... N. a- Faye M. Ferrrite 24530 Smi'thtown ROOd 3311723130009 68 COlleen Noore 24470 5mlthtown ROOd 3311723130010 69 C. C IOTer Pos1' N04 259 24450 Smi'thtown Rood 3311723130030 70 American Leolon Post 259 5680 County ROOd No. 19 3311723130005 71 Mfnnetonko COUnTry Club Assoc. nc. 24575 Smi 1'htown Rood 3311723310006 72 BOhdon wt'trok. 24655 Sm! th1'own Rood 3311723130017 73 O. Coolev.&. c. Demors 24725 Smi 1'h'town Rood 3311723130016 74 E.A, Berns I i en e1"o I 24785 Smi'thTown Rood 3311723130015 75 Thomas M. Strand 24845 Smi'th'town ROOd 3311723240032 76 DorothY E. Si801.,.. 24905 Sml'thtown Rood 3311723240009 77 R,L. a- C.A, Denouw 24945 5mlthtown ROOd 3311723240010 78 Mork KOCh 25005 Sml'th'town Rood 3311723240011 79 R..v,sr O. &. E I izobeth L. NI'tz 25015 Smith1"own Rood 3311723240012 80 James LOT'te,..ne.... 25235 Smi thtown Rood 3311723230024 81 Oono G. 4. 0 i one Oeor-oe 25295 Smfthtown Rood 3311723230023 82 N.D. Olmsted &. F.J. JOhnson 25335 Smr thtown Rood 3311723230021 83 Ross A. a-JIII M, Abrams 25365 Smi'thtown ROOd 3311723230018 84 T a- J FornfoK 25405 SmFth'town ROOd 3311723230019 85 Garv M. 4. Lvnn K. Tollbero '25445 5mi th1'own Rood 3311723230020 86 CarOlvn Ann Strub 5705 EureKa ROOd 3311723230017 87 Donald C. Bromon 25525 Smi th~own Rood 3311723230014 88 Naomi Ruth Carlson 25565 Smf 'th~own ROOd 3311723230027 89 HenneD1n For'felted Land 25575 Sml'th1'own Rood 3311723230035 90 Richard R. 6. Jovce E. HOICOrrb 25675 Smithtown Rood 3211723140058 91 Dione B. Sheats 25725 Smi'thtown Rood 3211723140057 92 Rovmond W, 6. Po'trlclo A. Olsen 25775 Smi th'town Rood 3211723140039 93 Crenorv A. a- Paulo E. Berndt 25855 Smi'th'town Rood 3211723140038 94 Clint A. a- J,R. Carlson 25865 Smith'town Rood 3211723140041 95 Br ion .... Ohland 25895 Smi thtownRood 3211723140040 96 James C. ,& Barbaro G. Nel'tne 25965 Smi 1'htown Road 3211723140050 97 Terrence O. MeOlnn 25985 Smr thtown ROOd 3211723140049 98 Corolvn Boatman 26 Address Unossloned 3211723130035 99 RIChard 5, a- Joan M. Whetston 26040 5mlthtown ROOd 3211723130011 100 Arden W~ Krueoer et 01 26065 Sml'thtown Lone 3211723130029 101 Vlllone Of 5horewOOd 26 Address unossloned 3211723130012 102 James O. a- Morv A. Eld.r 26115 Sml"'h'town ROOd 3211723420003 103 Tom E. SchmId 26245 5mlthtown ROOd 3211723420004 104 Tom E. SchmId e'tal 26 Address unossioned 3211723420005 105 Thomas E, Schmid etol 26 Address Unosslnned 3211723420013 106 Glen O. G111und 8'tol 26275 Smt thtown Rood 3211723420012 107 Olenn O. a- L.5. Gllluhd 26 Address Unassianed 3211723420011 108 T. Leland a- A, 5troKO Lelond 5825 StraWberrY .one 3211723.420010 109 Daniel J. a- C,J. Hoyes "'830 5.trOWbArry LanA 321,. 110 Thomas J. K.nO 2~355 .5mlthtown ~OOd ~~117 1 111 T I thy N & L"rl . "......... ~6405 Smltht"wn ""ad 3 117 1 112 J........ W. & KIIlI M. Klan"". U52S sml thtown ~OOd ~2117233'O HI 113 Marv.... 5mlth 26575 5mlthtown Rood 32117233100111 114 Robert Chorl.S McNutt 26675 Smt thtown Rood 3211723310024 115 Albert E. Hoons e1' 01 26755 Sml~htown Rood 3211723310025 116 Wolter .1. ,& Melissa M. Luke 26825 Sml th'town Road 3211723310009 117 E.J. Sourls et 01 Trus....8sa 5845 Cothco,......Orlve 3211723310039 118 P.J. Wortl1lOn a- Wife 5840 Cathcart Drive 3211723320004 119 L nn Schoef.,.. SUD /18 5875 Afton Rnnd 3211723320011 120 Robe,.. t M. Coste 1 lono eta I 5900 Afton Roact 3211723320012 121 Alan S. 4. Christine G. Llzee 27055 Sml thtown ROOd 3211723320003 122 Peter A. HolfTbero 5955 Coied Lone 3211723320020 123 WoOdside Cemeterv 26 Address Unassioned 3211723320001 124 Woodside Cemeterv Assn. 26 Address Unossioned 3211723320002 125 Ernest & Tina Brandhorst 26 Address Unossloned 3111723410022 126 Ernest & Tina Brondhors't 27225 Smi'th'town Rood 31117234400211 127 Ernest 4. Tina Brondho,..s~ 26 Address Unossianed 3111723410021 128 Thomas. F . Murohv 27360 Blue Ridne Lone 31 11723410008 129 Janet L. Roper Trustee 27420 Blue Ridoe Lone 3111723410007 130 Rodnev Nixon 0& Donna NIxon 27480 Blue R1doe Lone 31 11723410006 131 Thomas C. ,& Susan A. Chaloren 5990 Lake Vlralnlo Drive 3111723410009 132 Vlrnlnlo Hlahland$ Assoc. 26 Address Unossi ned 3111723440025 133 Citv o'f ShorswoOd 26 Address Unassi ned 3111723430004 134 C i tv of Shorewooo 26 Address Unassi ned 3111723430001 135 Boulder Bridoe Form Inc:. 26 Address Unossi ned 3111723430002 136 V.5, Ridlnner Trustee 26 Address Unassi ned 3111723430003 ~im HI Jljz p s !IJ!1~ .~ Do Iii ~ ~i.E !l! ~~lE i ~l:! I,,:> ~~ U - >. P'9'I!q!4'~\'P"\l<;. t l 01 \, 1 '. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 FAX (612) 474-0128. www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us MEMORANDUM TO: Mayor and City Council Brad Nielsen, Acting City Administrator Larry Brown, Director of Public Works ~ February 24,2000 FROM: . DATE: RE: Consideration of a Motion to Approve Equipment Replacement Schedule This memorandum considers the approval of the Equipment Replacement Schedule and Funding Summary, and is closely tied to the following item on the City Council agenda; Consideration of a Motion to Purchase a Street Sweeper. . Typically, the equipment replacement schedule and funding summary are adopted as part of the Capital Improvement Program (CIP). As discussed during the last City Council meeting, the CIP will not be published until the first part of March, with potential acceptance in April. Staff is recommending to the City Council that the Equipment Replacement Schedule be excerpted from the CIP for separate consideration. This is desired to meet particular contract sunset dates for the purchase of various pieces of equipment. This will be discussed in detail further in this memo- randum. Changes made to the Equipment Replacement Schedule are. as follows (refer to Attachment 1). After review of the current pricing for a snowplow cab and chassis, dump box, snowplow and wing plow, it is estimated that the total cost of this vehicle will reach $92,500. This is a substantial increase from what has been budgeted over the past years. The City has currently ordered a cab and chassis, and will be obtaining quotes for the remaining pieces of the truck late March of 2000. The budget amount in the schedule has been adjusted accordingly. Over the past three years, there have been numerous complaints received by City Staffwith regard to the time it has taken to clear an average snowfall. An average snowfall event of 3 to 4 inches will take Public Works Staff approximately 8 hours to plow and sand the entire city. To address these concerns, plow routes have been revised, pre-sanding has been performed for major storm events, and the grader has been utilized for both smaller and large events. Still, the City continues to receive complaints with regard to the time required to clear the roadways. ft ~~ PRINTED ON RECYCLED PAPER Jf<J8 " Mayor and City Council Equipment Replacement Fund February 24,2000 Page 2 of2 At this point, Staff is recommending that the existing snowplow that was to be traded off, remain in the fleet as a fifth plow vehicle. The added truck will reduce the time to clear the roadways to approximately 6.5 hours. It is proposed that the existing truck remain in the fleet until such time as repair of this vehicle is not feasible, or it can be replaced by one of the other trucks 10 years in age. Hopefully, the savings to the City in personnel time and the added customer service will be an asset to the City of Shorewood. The good news is that Public Works Staff has also reviewed all the equipment in the department and has increased the proposed life span of various pieces of equipment. This has resulted in a positive balance for the Equipment Replacement Fund over the twenty year forecast (refer to Attachment 2). . In fact, the 1999 equipment replacement fund indicated the need to borrow $105,000 from the general fund in the year 2015. It was proposed that the loan would be paid back to the general fund, with interest, over the following years. With the adjustments made in the 2000 schedule, this loan will not be necessary. Of significance for the year 2000 is the purchase of a street sweeper. This is a vital part of the fleet as sand and debris collected from the streets keeps the roadways safe for the motorists, pedestrians and bicyclists, while removing material that may end up in the City's lakes and storm sewer systems. Currently, the Watershed Districts requires that the City perform street sweeping twice per year to meet the best management practices for urban stormwater runoff In researching out the replacement of the existing street sweeper, the most economical price was obtained from the Minnesota Department of Transportation Cooperative Bidding Program. Provisions within the Minnesota State Statute allow counties and municipalities the ability to . purchase equipment and supplies from State bids, as long as the original equipment bid is provided as an open-ended contract. Most municipalities have resorted to purchasing the majority of their equipment from the State bids, due to the competitive pricing received by the State for an open ended contract. - Staff is recommending that the City of Shorewood utilize the State bid for replacement of the Athey Street Sweeper. However, the State contract for this equipment expires March 1, 2000. All indications from suppliers are that the new bids to replace the current contract will be several thousand dollars higher in March for the same machine. Therefore, if the City Council finds the Equipment Replacement Schedule and Funding Summary acceptable, it is recommended. that they be approved to take advantage of the current contract available through the State bids. . . EQUIPMENT REPLACEMENT SCHEDULE PlANNED UNIT ACQ LFE YROF COST . .. " " ,. M .. .. .. .. .. NO, DESCRIPTION DAT~ IYRS' REPLC f.. BASIS 2000 """. 200' """3 """'" """6 2008 """7 2008 '009 ""0 7 '77 ROSCOE ROLLER 15 1996 11250 11 250 21 '87 TRAIL KING TRAILER 20 2007 4700 9537 22 '87 FORD 555 BACKHOE 15 2002 48 000 72 781 32 '88 BEUTHlING ROLLER 15 2003 10900 17 519 33 '88 FORD L8DOO DUMP - 10 1998 69 803 ~d bv Unit 72-No futuIBNInI_nt - to IBmllin In flBet 35 '88 FORD 3910 TRACTOR 15 2006 16000 30628 36 '88 M081L SWEEPER 10 1998 1 05 000 105 000 150196 38 '90 INGERSOLllRAND AIR COMP 15 2005 11600 20 948 40 '90 JOHN DEERE AMT 822 7 1997 4700 41 '90 TOPS TRAILER 20 2010 1 160 2803 42 JACKSON TANDEM AXLE TRAILER 6/75 20 2001 2850 4077 45 '89 FORD WATER TRUCK 15 2007 25 000 50 728 46 TENNANT FLOOR SWEEPER 5/92 10 2002 2500 3791 47 '92 FORD fl50 4X2 PICKUP 6/92 10 2002 18000 25 748 48 '93 TORO GROUNDSMASTER WIBROOM 3/93 7 2000 17163 20613 30 995 49 '93 fORD F350 a. flATBED 4/93 10 2003 20 385 29160 50 SPEED AWARENESS DISPLAY 12/93 10 2004 12205 17 459 51 TRAILER MOUNTED WATER PlJMP 3/85 20 2005 3200 5779 52 94 FORD F"50 DUMP 7/94 8 2002 30 450 38 765 61 786 42"-48" WAlK BEHIND MOWER 5/95 15 2010 2360 4518 EDWARDS SIDE,MOUNT FLAIL MOWER 4/95 15 2010 6200 11868 53 '95 FORD F350 4X4 PICKUP W/PLOW 8/95 7 2002 25 000 30 026 45147 54 '98 FORD LN8DOO DUMP W/PLOW a. SND 8/95 10 2005 92 500 98 874 55 '95 FORD F350 4X4 PICKUP W/PLOW 8/115 7 2002 22 700 27 263 40 994 56 '95 CAT IT28F LOADER 6195 20 2015 145452 57 '95 TORO GROUNDSMASTER 4/95 7 2002 14264 17131 25 759 59 98 FElLING EOUIP TRAILER 'DOU8LEI 9/96 20 2016 6150 58 98 140H CAT GRADER 5/96 20 2016 155 635 63 98753 MElROE BOBCAT 5/96 5 2001 14764 15781 21 119 60 95 SERECO SEWER JETTER 9/98 -'0 2018 15000 61 97 SKIDOO SNOWMOBilE 11196 7 2004 8830 7983 65 98 FORD 8500 DUMP TRUCK 10/97 10 2007 92 500 111095 68 98 FORn 8500 DUMP TRUCK 10/97 10 2007 92 500 111095 87 9B TORO OROUNDSMABTER 4/98 7 20015 18370 19661 64 97 SANDPRO 8/97 ln 20n'7 7_770 111115 71 99 MOBilE GENERATOR SET ~/OO 20 -;020 43 040 43 040 72 00 FRlEGHTllNER DUMP TRUCK 00/3 10 2010 92 500 92 500 132316 ANNUAL TOTALS 272 403 19858 215505 46 678 25421 145262 51 747 324 563 0 111 901 363 487 ImIfS;, 1. INFLATION ON EQUIPMENT COST SET AT 6% PER ANNUM 2, INTEREST ON CAPITAL FUND BALANCE IS AT 5% PER ANNUM 3, REPLACEMENT COST IS AT 75% OF ACTUAL, ALLOWING FOR SALVAGE VALUE 4. REPLACEMENT COST INCLUDES SALES TAX AT 6.50% 5. INTERFUND LOANS ARE REPAID OVER A 5 YEAR PERIOD AT AN INTEREST RATE OF 5% PER ANNUM 6 COST BASIS COST/BASIS SET IN 1991 FOR ALL EQUIPMENT PURCHASED BEFORE 1991, WITH INFLATION CALCULATED FROM 1991 VALUE. EQUIPMENT PURCHASED IN 1991 OR AFTER COST BASIS CALCULATED FROM DATE OF AQUISISTION 7. THE ACTUAL YEAR A PIECE OF EQUIPMENT IS REPLACED MAY OCCUR BEFORE/AFTER PLANNED DATE DUE TO INDIVIDUAL VEHICLE PERFORMANCE AND SERVICE HISTORY Attachmellt 1 EQUIPMENT REPLACEMENT SCHEDULE PlANNED UNIT ACQ LFE YROF COST .. .. .. .. .. .. .. 11 .. .. NO. DESCRIPTION DAT~ fYRS' REPLC '" BASIS 20" 20" '0'3 2014 2015 20'8 20" 2018 '0'. 2020 7 '77 ROSCOE ROLLER 15 1996 11 250 21535 21 '87 TRAil KINO TRAILER 20 2007 4700 22 '87 FORD 555 BACKHOE 15 2002 48 000 174 423 32 '88 BEUTHlING ROllER 16 2003 10900 41985 33 '88 FORD L8000 DUMP 10 1998 69 803 35 '88 FORD 3910 TRACTOR 16 2006 16000 36 '88 MOBIL SWEEPER 10 1998 105 000 268 978 38 '90 INGERSOLL/RAND AIR COMP 16 2005 11600 50 204 40 '90 JOHN DEERE AMT 822 7 1997 4700 41 '90 TOPS TRAILER 20 2010 1160 42 JACKSON TANDEM AXLE TRAILER 6/75 20 2001 2850 45 '89 FORD WATER TRUCK 15 2007 25 000 46 TENNANT FLOOR SWEEPER 6/92 10 2002 2500 6789 47 '92 FORD F150 4X2 PICKUP 6/92 10 2002 18000 46111 48 '93 TORO GROUNDSMASTER WIBROOM 3/93 7 2000 17 163 46 604 49 '93 fORD F350 a. FLATBED 4/93 10 2003 20 385 52 220 50 SPEED AWARENESS DISPLAY 12/93 10 2004 12205 31 266 51 TRAILER MOUNTED WATER PlJMP 3/86 20 2005 3200 52 94 FORD F350 DUMP 7/94 8 2002 30 450 98 478 42'.48" WALK BEHIND MOWER 5/95 15 2010 2360 EDWARDS SIDE.MOUNT FLAIL MOWER 4/96 15 2010 6200 53 '95 FORD F350 4X4 PICKUP W/PLOW 8/95 7 2002 25 000 67 885 54 '98 FORD LN8000 DUMP W/PLOW a. SND 8/95 10 2005 92 500 177 068 55 '95 FORD F350 4X4 PICKUP W/PLOW 8/96 7 2002 22 700 61640 56 '95 CAT IT28F LOADER 6/96 20 2015 145 452 372 604 57 '95 TORO GROUNDSMASTER 4/95 7 2002 14264 38 732 59 98 FElLING EQUIP TRAILER COOUBLEI 9/96 20 2016 6150 15754 58 98 140H CAT GRADER 5/96 20 2016 155 635 398 690 63 98 753 MElROE BOBCAT 5/96 5 2001 14764 28 262 37821 60 95 SERE CO SEWER JETTER 9/96 20 2016 15000 38 425 61 97 SKIDOO SNOWMOBILE 11/96 7 2004 6630 11973 18003 65 98 FORO 8500 DUMP TRUCK 10/97 10 2007 92 500 198954 68 98 FQRD 8500 DUMP TRUCK 10/97 10 2007 92 500 198 964 67 98 TORO GROUNDSMASTER 4/98 7 2005 16370 29 563 44451 64 8' SANDPRO 6/97 10 2007 7770 19904 71 99 MOBILE GENERATOR SET 2/00 20 2020 43 040 110256 72 00 FRIEGHTlINER DUMP TRUCK 00/3 10 2010 92 500 2311957 ANNUAL TOTALS 40 235 82 462 52 220 77 870 571 208 658 948 592 235 158488 44 451 868 395 tlIOIES.:. 1. INFLATION ON EQUIPMENT COST SET AT 6% PER ANNUM 2. INTEREST ON CAPITAL FUND BALANCE IS AT 6% PER ANNUM 3. REPLACEMENT COST IS AT 75% OF ACTUAL, ALLOWING FOR SALVAGE V 4. REPLACEMENT COST INCLUDES SALES TAX AT 6.60% 5. INTERFUND LOANS ARE REPAID OVER A 5 YEAR PERIOD AT AN INTEREST 6 COST BASIS COST/BASIS SET IN 1991 FOR ALL EQUIPMENT PURCHASED BEFORE 1991 EQUIPMENT PURCHASED IN 1991 OR AFTER COST BASIS CALCULATED F . 7. THE ACTUAL YEAR A PIECE OF EQUIPMENT IS REPLACED MAY OCCUR BE DUE TO INDIVIDUAL VEHICLE PERFORMANCE AND SERVICE HISTORY . .j . . EQUIPMENT FUND 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 BEGINNING BALANCE 317,368 213,759 324,510 245,035 339.601 465,849 480.944 598,439 447,983 628.724 710,088 GEN FUND TFR - PUB WKS 112,000 116,480 121.139 1 25.985 131,024 136.265 141,716 147,384 153,280 159.411 165,787 GEN FUND TFR - SLMPD 800 1,000 1,000 1,000 1,000 1,000 1,200 1,200 1,200 1,200 1,200 SANITARY SEWER FUND 43,040 EQUIP CERT/INTERFUND LOAN REPA YMT OF LOAN @ 5% INT INTEREST INCOME - 5% 1 2,954 13.129 13,891 14,259 19,645 23,093 26,326 25,523 26,261 32,654 30,592 EQUIPMENT PURCHASES (272.403) (19858) (215,505) (46 678) (25421) (145.262) (51.7471 (324 563) 0 (111 901) (363 487) ENDING BALANCE 213.759 324 510 245.035 339 601 465.849 480.944 598.439 447.983 628 724 710.088 544.180 Attachment ~ EQUIPMENT FUND 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 BEGINNING BALANCE 544,180 708,312 844,438 1,025,720 1,197,421 879,987 465,223 106,702 183,813 390,947 GEN FUND TFR - PUB WKS 172,419 179,316 186,488 193,948 201,706 209,774 218,165 226,891 235,967 245,406 GEN FUND TFR - SLMPD 1 ,400 1,400 1 ,400 1,400 1,400 1,600 1,600 1,600 1,600 1,600 SANITARY SEWER FUND 110,256 EQUIP CERT/lNTERFUND LOAN REPA YMT OF LOAN @ 5% INT INTEREST INCOME - 5% 30,549 37,872 45,614 54,223 50,668 32,810 13,949 7,086 14,019 11,819 EQUIPMENT PURCHASES (40,235) (82,462) (52,220) (77 ,870) (571,208) (658,9481 (592,235) (158,466) (44,451 ) (666.395) ENDING BALANCE 708,312 844.438 1,025,720 1,197.421 879,987 465,223 106,702 183.813 390,947 93,633 . . . ! " CITY OF SHOREWOOD 5755 COUNTRY CLUBROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood . cityhall@shorewood.state.net MEMORANDUM TO: FROM: . DATE: RE: Consideration of a Motion to Authorize Purchase of One Athey Street Sweeper ABM Equipment and Supply, Inc. Attachment 1 is a summary of the State Bid for one Athey Model M9 street sweeper as provided by ABM Equipment and Supply, Inc. The State Contract No. 423200 is for an amount of $130,309. The allowed trade in value for the existing Athey sweeper is $32,509. The net value, excluding sales tax is $97,800. With sales tax the final amount is $104,157.00. .. Staff is recommending approval of the contract with ABM Equipment and Supply, Inc. in accordance with State Contract 423200 for the purchase of one Athey street sweeper in the amount of$104,157. n ~J PRINTED ON RECYCLED PAPER #'6C "4 No 020900-126 612 -938-5451 C1.QUOTATION 333 2nd STREET N.E. FAX 1-612-938-0159 o ORDER HOPKINS, MN 55343-8337 WATS 1-800-229-5451 Custom Truck Equipment for the Utility, Construction, Municipal and Refuse Industries Equipment & Supply Inc. To: City of Shorewood Street: 5755 Country Club Road City/State: Shorewood, MN 55331 For: Honorable Mayor & Council Persons Attention: Mr. Larry Brown Expected Chassis Arrival Date: Date: Terms: Territory: P.O. No. Phone Number: Fax Number: February 9, 2000 S. Reierson 612-474-3236 612- This price proposal is based on Minnesota Contract # 423200 (Valid through 2/29/200) 1.0 One (1) Athey Model M9-D-AHL-l- This includes all equipment as listed, including air conditioning Base Unit 2.7 R.H. Premium seat with lumbar support. 2.14 Oil and hydraulic low leveling warning. 3.1 Dual gutter brooms and controls. 4.1 Fuel- water separator (Racor). 4.2 Silicone heater hoses. 4.3 Turbo II Pre-cleaner. 6.7 Strobe light. 6.5 Limb guard for strobe. 9.10 Remote gutter broom tilt - R.H. only. 9.21 S.M.V Sign. $ 122,975.0. $ 600.00 $ 124.00 $ 4,825.00 $ 265.00 $ 84.00 $ 188.00 $ 341.00 $ 106.00 $ 788.00 $ 13.00 SUBTOTAL $ 130,309.00 ($ 32,509.00,,- $ 97.800.00 Less 1989 Athey M9-AHL-2 Trade-in. TOTAL NET PRICE AS DESCRIBED ABOVE, FOB SHOREWOOD, MN ABOVE TOTAL NET PRICE DOES NOT INCLUDE ANY SALES TAX CUSTOMER ~(J~ AccePTeD: BY We reserve the right 10 change price witho~l notice" The price in e"ect at time of delivery will prevail, notwi 7/94 Attachment 1 Bringing you the best names in the busine~ .. ~ ~ Mechanical Sweeper M SERIES High Lift Dump 4.34 cu. yd. Variable High Lift Dump Sweeper ~ CLEAH'NG THe' VVAY ~t....~y · a better tomorrow "OBll"' "'SWEEPER Check Approval List for 2/28/00 Council Meeting Check # Vender Name Description Check Date Invoice # Amount 27433 PERA PERA 2/16/00 $1,653.86 27433 PERA PERA 2/16/00 $1,516.58 TOTAL FOR PERA $3,170.44 27434 ICMA RETIREMENT TR DEFERRED COMP 2/16/00 $1,152.69 TOTAL FOR ICMA RETIREMENT TRUST-457 $1,152.69 27435 CITY COUNTY CREDIT PAYROLL DEDUCTIONS 2/16/00 $576.00 TOTAL FOR CITY COUNTY CREDIT UNION $576.00 27436 COORDINATED BUSIN DEVELOPER FOR COPIER 2/16/00 150490 $47.93 TOTAL FOR COORDINATED BUSINESS SYST $47.93 27437 EXCELSIOR-CITY OF 4th QTR 1999 WATER USAGE 2/16/00 $2,235.58 TOTAL FOR EXCELSIOR-CITY OF $2,235.58 27438 GOVT FINANCE OFCRS PUBLIC INVESTOR - SUBS FOR 200 2/16/00 0021623S $55.00 TOTAL FOR GOVT FINANCE OFCRS ASSOC $55.00 27439 HELLING, PAMELA SEC 125 REIMBURSEMENT 2/16/00 $2.999.88 TOTAL FOR HELLING, PAMELA $2,999.88 . 27440 MN CHILD SUPPORT P CHILD SUPPORT - C. SCHMID 2/16/00 . $173.51 .. $173.51 TOTAL FOR MN CHILD SUPPORT PMT CTR 27441 PAZANDAK. JOSEPH MILEAGE/COPIES 2/16/00 $29.29 27441 PAZANDAK. JOSEPH MILEAGE/COPIES 2/16/00 $84.92 TOTAL FOR PAZANDAK, JOSEPH $114.21 27442 PROST AFF TEMP RECEPTIONIST 2/16/00 102-266767 $831.60 TOTAL FOR PROSTAFF $831.60 27443 ROGERS. DON RINK SUPERVISION/DEL COUNCIL 2/16/00 $50.00 27443 ROGERS. DON RINK SUPERVISION/DEL COUNCIL 2/16/00 $125.00 TOTAL FOR ROGERS, DON $175.00 27444 SCIENCE MUSEUM OF COMPUTER TRAINING CLASS 2/16/00 $248.00 TOTAL FOR SCIENCE MUSEUM OF MN $248.00 27445 MIDWEST COCA-COLA POP 2/16/00 61842095 $87.84 27445 MIDWEST COCA-COLA POP 2/16/00 63271160 $154.91 27445 MIDWEST COCA-COLA POP 2/16/00 63276110 $74.55 . 27445 MIDWEST COCA-COLA POP 2/16/00 63276169 $168.44 27445 MIDWEST COCA-COLA POP 2/16/00 63281151 $112.56 TOTAL FOR MIDWEST COCA-COLA BOTTLIN $598.30 27446 DAY DISTRIBUTING AMT MISSED ON INV 2/16/00 80198A $0.20 27446 DAY DISTRIBUTING BEER 2/16/00 82072 $208.45 27446 DAY DISTRIBUTING BEER 2/16/00 82818 $652.40 27446 DAY DISTRIBUTING BEER 2/16/00 83556 $737.05 27446 DAY DISTRIBUTING BEER 2/16/00 84174 $485.10 TOTAL FOR DAY DISTRIBUTING $2,083.20 27447 LAKE REGION VENDIN CIGS 2/16/00 7988 $371.41 27447 LAKE REGION VENDIN CIGS 2/16/00 7989 $257.13 27447 LAKE REGION VENDIN CIGS 2/16/00 7990 $257.13 TOTAL FOR LAKE REGION VENDING $885.67 27448 NORTH STAR ICE ICE 2/16/00 63270-0100 $197.10 TOTAL FOR NORTH STAR ICE $197.10 27449 QUALITY WINE & SPIRI LIQUOR CREDIT 2/16/00 802509-00 ($64.21) 27449 QUALITY WINE & SPIRI WINE 2/16/00 803082-00 $889.61 27449 QUALITY WINE & SPIRI WINE 2/16/00 803083-00 $889.61 Wednesday, February 23,2000 Page I of6 Check # Vender Name Description. Check Date Invoice # Amount 27449 QUALITY WINE & SPIRI WINE 2/16/00 803084-00 $889.65 27449 QUALITY WINE & SPIRI LIQUOR 2/16/00 804228-00 $1,046.21 27449 QUALITY WINE & SPIRI WINE/LIQUOR 2/16/00 804291-00 $324.32 27449 QUALITY WINE & SPIRI WINE/LIQUOR 2/16/00 804291-00 $1,249.21 27449 QUALITY WINE & SPIRI WINE/LIQUOR 2/16/00 804292-00 $1,113.06 27449 QUALITY WINE & SPIRI WINE/LIQUOR 2/16/00 804292-00 $2,495.42 TOTAL FOR QUALITY WINE & SPIRITS CO $8,832.88 27450 DEPT OF NATURAL RE DNR PERMIT FEES FOR WELLS 2/17/00 $722.52 TOTAL FOR DEn OF NATURAL RESOURCES $722.52 27451 ASPEN EQUIPMENT C RUBBER SCRAPERS 2/23/00 479151 $91.16 TOTAL FOR ASPEN EQUIPMENT COMPANY $91.16 27452 CMT AUTO REPAIR dba REPL TRANSMISSION 2/23/00 00011520 $985.72 TOTAL FOR CMT AUTO REPAIR dba MTKA TRANS $985.72 27453 EVERGREEN LAND SE TH 7/41 - CHAN EASEMENT PROJ 2/23/00 00-54 $600.00 TOTAL FOR EVERGREEN LAND SERVICE CO $600,00 27454 E-Z RECYCLING INC. CURBSIDE RECYCLING - JAN 2000 2/23/00 256 $4,920.00 TOTAL FOR E-Z RECYCLING INC. $4,920.00 27455 HURM, JAMES CONTRACTSVCS 2/23/00 $2,016.70 . TOTAL FOR HURM, JAMES .. $2,016.70 27456 LARKIN, HOFFMAN, DA APT LEASE - LAND USE MATTERS 2/23/00 346074 $48.00 27456 LARKIN, HOFFMAN, DA BRUCE CONSTR - LAND USE MATT 2/23/00 346074 $36.00 27456 LARKIN, HOFFMAN, DA LAND USE MATTERS-SVCS THRU 1 2/23/00 346074 $156.00 TOTAL FOR LARKIN, HOFFMAN, DALY... $240.00 27457 MINNESOTA COM MER NOTARY APP - C ELKE 2/23/00 $40.00 TOTAL FOR MINNESOTA COMMERCE DEn $40.00 27458 NAVARRE TRUE VALU LIGHT BULB 2/23/00 013100STMT $5.29 TOTAL FOR NAVARRE TRUE VALUE $5.29 27459 POMMER COMPANY, I NAME PLATES -JEAN/CATHY 2/23/00 46925 $33.02 TOTAL FOR POMMER COMPANY, INC. $33.02 27460 POTTS, KENNETH N. '94 RED CADILLAC LEGAL FEES 2/23/00 $1,001.00 TOTAL FOR POTTS, KENNETH N. $1,001.00 27461 PROST AFF TEMP RECEPTIONIST 2/23/00 102-268562 $831.60 . TOTAL FOR PROSTAFF $831.60 27462 ROGERS, DON RINK SUPERVISION 2/23/00 $125.00 TOTAL FOR ROGERS, DON $125.00 27463 SATELLITE SHELTERS, RENTAL - CATHCART PK FEB 2/23/00 21479703 $380.44 TOTAL FOR SATELLITE SHELTERS, INC $380.44 27464 SHOREWOOD TRUE V MISC SUPPLIES 2/23/00 013100STMT $4.50 27464 SHOREWOOD TRUE V MISC SUPPLIES 2/23/00 013100STMT $11.26 27464 SHOREWOOD TRUE V MISC SUPPLIES 2/23/00 013100STMT $28.61 27464 SHOREWOOD TRUE V MISC SUPPLIES 2/23/00 013100STMT $42.59 TOTAL FOR SHOREWOOD TRUE VALUE $86.96 27465 AT&T WIRELESS SERV CELL PHONE 2/23/00 2893733-020 $11.83 27465 AT&T WIRELESS SERV CELL PHONES 2123/00 4160966-020 $25.42 27465 AT&T WIRELESS SERV CELL PHONES 2/23/00 4160966-020 $28.35 27465 AT&T WIRELESS SERV CELL PHONES 2/23/00 4160966-020 $78.48 TOTAL FOR AT&T WlRELESSSERVlCES $144.08 27466 US POSTMASTER BUS REPLY PERMIT FEE RENEWAL 2/23/00 $400.00 TOTAL FOR US POSTMASTER $400.00 27467 ZEE MEDICAL SERVICE FIRST AID SUPPLIES 2/23/00 54205212 $60.25 Wednesday, February 23, 2000 Page 2 of6 Check # Vender Name Description Check Date Invoice # Amollnt TOTAL FOR ZEE MEDICAL SERVICE $60.25 27468 DAHLHEIMER DIST INC BEER 2/23/00 5069-02 $700.00 TOTAL FOR DAHLHEIMER DlST INC $700.00 27469 QUALITY WINE & SPIRI WINE/LIQUOR 2/23100 806572-00 $61.93 27469 QUALITY WINE & SPIRI WINE/LIQUOR 2/23100 806572-00 $1,134.96 27469 QUALITY WINE & SPIRI WINE/LIQUOR 2/23/00 806573-00 $908.25 27469 QUALITY WINE & SPIRI WINE/LIQUOR 2/23/00 806573-00 $126.40 27469 QUALITY WINE & SPIRI WINElLIQUOR 2/23/00 806611-00 $312.34 27469 QUALITY WINE & SPIRI WINE/LIQUOR 2/23100 806611-00 $636.64 TOTAL FOR QUALITY WINE & SPIRITS CO $3,180.52 27470 EARL F. ANDERSEN, IN NO SNOWMOBILE SIGNS 2/29/00 22621 $66.99 TOTAL FOR EARL F. ANDERSEN, INC. $66.99 27471 BOB'S PERSONAL COF COFFEE/SUPPLIES 2/29/00 33250 $6.00 27471 BOB'S PERSONAL COF COFFEE/FILTERS 2/29/00 33562 $75.00 TOTAL FOR BOB'S PERSONAL COFFEE SVC $81.00 27472 BRAUN PUMP & CONT PURcHIINST ALL NEW PUMP 2/29/00 002976 $3,485.70 TOTAL FOR BRAUN PUMP & CONTROLS $3,485.70 . 27473 CHAMPION AUTO STO MISC AUTO PARTS 2/29/00 013100STMT $16.48 27473 CHAMPION AUTO STO MISC AUTO PARTS 2/29/00 ~13100STMT $19.04 TOTAL FOR CHAMPION AUTO STORE #344 $35.52 27474 HAWKINS WATER TRE CONTAINER CHG FEB 2/29/00 DM35926 $15.00 TOTAL FOR HAWKINS WATER TREATMENT $15.00 27475 FRONTIER ELECTRIC BALLASTS/LIGHTS FOR LlQ STORE 2/29/00 26622 $97.00 TOTAL FOR FRONTIER ELECTRIC $97.00 27476 G & K SERVICES JAN UNIFORM/MATS SVC 2/29/00 $357.13 TOTAL FOR G & K SERVICES $357.13 27477 HOISINGTON/KOEGLE JAN SVCS - SHOREWOOD PKS STU 2/29/00 $1,511.08 TOTAL FOR HOISINGTON/KOEGLER GROUP $1,511.08 27478 HOPKINS PARTS COM MISC PARTS PW -JAN 2/29/00 JAN STMT $14.32 27478 HOPKINS PARTS COM MISC PARTS PW - JAN 2/29/00 JAN STMT $16.51 27478 HOPKINS PARTS COM MISC PARTS PW - JAN 2/29/00 JAN STMT $19.26 27478 HOPKINS PARTS COM MISC PARTS PW - JAN 2/29/00 JAN STMT $75.61 . 27478 HOPKINS PARTS COM MISC PARTS PW -JAN 2/29/00 JAN STMT $158.59 TOTAL FOR HOPKINS PARTS COMPANY $284.29 27479 LONG LAKE POWER E BACKPACK BLOWER - PW 2/29/00 009224 $361.04 27479 LONG LAKE POWER E CHAlNSAW -PW 2/29/00 009225 $542.09 TOTAL FOR LONG LAKE POWER EQUIPMENT $903.13 27480 MEDTOX LABORATORI DRUG TESTING SVCS 2/29/00 01200079153 $92.00 TOTAL FOR MEDTOX LABORATORIES $92.00 27481 MCLEOD USA PHONE BILL - JAN 2000 2/29/00 4432810 $102.88 27481 MCLEOD USA PHONE BILL - JAN 2000 2/29/00 4432810 $485.62 27481 MCLEOD USA PHONE BILL - JAN 2000 2/29/00 4432810 $204.77 27481 MCLEOD USA PHONE BILL - JAN 2000 2/29/00 4432810 $112.74 27481 MCLEOD USA PHONE BILL - JAN 2000 2129100 4432810 $103.41 27481 MCLEOD USA PHONE BILL - JAN 2000 2/29/00 4432810 $57.27 27481 MCLEOD USA PHONE BILL - JAN 2000 2/29100 4432810 $51.44 27481 MCLEOD USA PHONE BILL - JAN 2000 2/29/00 4432810 $110.19 TOTAL FOR MCLEOD USA $1,228.32 27482 METRO COUNCIL ENVI WASTEWATER SVC INV FOR MARC 2/29/00 0000698909 $27,600.00 TOTAL FOR METRO COUNCIL ENVIRONMENT $27,600.00 27483 METRO COUNCIL ENVI JAN SAC 2/29/00 $11,979.00 Wednesday, February 23,2000 Page 3 of6 Check # Vender Name 27484 27485 27486 27487 27487 27487 27487 27487 27487 27487 27487 27487 27488 . 27489 27490 27491 27492 27493 27493 . 27494 27494 27494 27494 27494 27495 27495 27495 27495 27495 27496 27496 27496 27497 27497 27498 27498 Description Check Date Invoice # TOTAL FOR METRO COUNCIL ENVIRONMENT OFFICE SUPPLIES-GENERAL 2/29/00 TOTAL FOR OFFICE DEPOT MN DEPT OF TRANSPO RE-LAMP SIGNAL @ HWYS 7 & 41 2/29/00 PA000034401 TOTAL FOR MN DEPTOF TRANSPORTATION WM. MUELLER & SONS SAND 2/29/00 TOTAL FOR WM. MUELLER & SONS, INC. NORTHERN STATES P UTILITIES NORTHERN STATES P ELECTRIC EXP NORTHERN STATES P UTILITIES NORTHERN STATES P UTILITIES NORTHERN STATES P UTILITIES NORTHERN STATES P UTILITIES NORTHERN STATES P UTILITIES NORTHERN STATES P UTILITIES NORTHERN STATES P UTILITIES TOTAL FOR NORTHERN STATES POWER PAWS, CLAWS & HOOV FEB SVC 2/29/00 TOTAL FOR PAWS, CLAWS & HOOVES PET i. SHOREWOOD TREE R TREE REMOVAL SVC 2/29/00 1726 TOTAL FOR SHOREWOOD TREE RESIDENTIA OFFICE DEPOT STONE CONTAINER C RECYCLING BAGS TOTAL FOR STONE CONTAINER CORP TWIN CITY WATER CLI BACTERIA ANALYSIS FOR JAN 2000 TOTAL FOR TWIN CITY WATER CLINIC MAR PHONE SVC TOTAL FOR US WEST ADS ADS TOTAL FOR US WEST DEX WSB AND ASSOCIATE DRAINAGE PROB-SR CTR WSB AND ASSOCIATE OLD MKT RD RET WALL WSB AND ASSOCIATE SMITHTOWNRD RIW ISSUES WSB AND ASSOCIATE NOBLE RD IMPROVEMENT WSB AND ASSOCIATE '99 SHOREWOOD TR IMPROV TOTAL FOR WSB AND ASSOCIATES BELLBOY CORPORATI LIQUOR BELLBOY CORPORATI LIQUOR BELLBOY CORPORATI LIQUOR BELLBOY CORPORATI LIQUOR BELLBOY CORPORATI LIQUOR TOTAL FOR BELLBOY CORPORATION BELLBOY BAR SUPPLY MISCI NON RESELL BELLBOY BAR SUPPLY MISCI NON RESELL BELLBOY BAR SUPPLY MISC TOTAL FOR BELLBOY BAR SUPPLY DAY DISTRIBUTING BEER DAY DISTRIBUTING BEER TOTAL FOR DAY DISTRIBUTING EAST SIDE BEVERAGE BEERlMISC EAST SIDE BEVERAGE BEERlMISC US WEST US WEST DEX US WEST DEX Wednesday, February 23,2000 2/29/00 2/29/00 2/29/00 2/29/00 2/29/00 2/29100 2/29/00 2/29/00 2/29100 2/29/00 01090051755 2/29/00 6131 2/29/00 2/29/00 00632495900 2/29/00 00632495900 2/29/00 01074.25-08 2/29/00 01074.34-14 2/29/00 01074.52-01 2/29/00 01151.00-08 2/29/00 01190.00-04 2/29/00 18266400 2/29/00 18266500 2/29/00 18266600 2/29/00 18298800 2/29/00 18299000 2/29/00 31369400 2/29/00 31369400 2/29/00 31369600 2/29/00 1152-02 2/29/00 1315-02 2/29/00 S3600-0100 2/29/00 S3600-0100 Amount $11,979.00 $507.56 $507.56 $65.63 $65.63 $1,813.74 $1,813.74 $30.50 $117.22 $3.14 $15.13 $19.16 $171.48 $208.02 $1,699.50 $30.38 $2,294.53 $130.61 $130.61 $186.38 $186.38 $14.70 $14.70 $20.00 $20.00 $50.87 $50.87 $65.01 $130.01 $195.02 $234.00 $154.50 $3,529.00 $343.00 $1,529.00 $5,789.50 $440.01 $188.45 $169.40 $253.20 $492.40 $1,543.46 $47.18 $76.84 $35.69 $159.71 $1,236.05 $906.05 $2,142.10 $99.55 $5,628.90 Page 4 of6 Check # Vender Name Description Check Date Invoice # Amount 27498 EAST SIDE BEVERAGE BEER/MISC 2/29/00 S3630-0100 $27.15 27498 EAST SIDE BEVERAGE BEER/MISC 2/29/00 S3630-0100 $7,339.85 27498 EAST SIDE BEVERAGE BEER/MISC 2/29/00 T7535-0100 $25.20 27498 EAST SIDE BEVERAGE BEER/MISC 2/29/00 T7535-0100 $6,256.80 TOTAL FOR EAST SIDE BEVERAGE COMPAN $19,377.45 27500 GRIGGS, COOPER & C LIQUOR 2/29/00 172989 $894.50 27500 GRIGGS, COOPER & C MISC - N/A WINES 2/29/00 172990 $35.63 27500 GRIGGS, COOPER & C WINE 2/29/00 172991 $2,185.45 27500 GRIGGS, COOPER & C WINE/LIQUOR 2/29/00 172994 $70.69 27500 GRIGGS, COOPER & C WINE/LIQUOR 2/29/00 172994 $1,303.53 27500 GRIGGS, COOPER & C MISC - N/A WINES 2/29/00 172995 $120.96 27500 GRIGGS, COOPER & C WINE 2/29/00 172996 $745.05 27500 GRIGGS, COOPER & C 2/29/00 173009 $826.85 27500 GRIGGS, COOPER & C WINE 2/29/00 173010 $14.93 27500 GRIGGS, COOPER & C WINE 2/29/00 173011 $257.76 27500 GRIGGS, COOPER & C L1QUOR/MISC 2/29/00 176036 $22.34 27500 GRIGGS, COOPER & C L1QUOR/MISC 2/29/00 176036 $1,630.16 27500 GRIGGS, COOPER & C WINE 2/29/00 176037 $55.94 27500 GRIGGS, COOPER & C WINE 2/29/00 176038 $350.49 . 27500 GRIGGS, COOPER & C LIQUOR 2/29/00 176041 $977.87 27500 GRIGGS, COOPER & C WINE 2/29/00 -/76042 $286.81 27500 GRIGGS, COOPER & C LIQUOR 2/29/00 176053 $719.69 27500 GRIGGS, COOPER & C WINE 2/29/00 176054 $88.05 27500 GRIGGS, COOPER & C WINE CREDIT 2/29/00 529261 ($105.71 ) 27500 GRIGGS, COOPER & C LIQUOR CREDIT 2/29/00 530633 ($8.49) 27500 GRIGGS, COOPER & C LIQUOR CREDIT 2/29/00 530658 ($84.64) 27500 GRIGGS, COOPER & C LIQUOR CREDIT 2/29/00 530689 ($6.45) TOTAL FOR GRIGGS, COOPER & COMPANY $10,381.41 27501 HONEYWELL PROTECT SEMI-ANNUAL SECURITY MONITOR 2/29/00 433PS 184 $172.53 TOTAL FOR HONEYWELL PROTECTION SERV $172.53 27502 JOHNSON BROS L1QU WINE/LIQUOR 2/29/00 1076582 $874.55 27502 JOHNSON BROS L1QU WINE/LIQUOR 2/29/00 1076582 $1,459.18 27502 JOHNSON BROS L1QU L1QUORIWINE 2/29/00 1076583 $716.27 27502 JOHNSON BROS L1QU L1QUORIWINE 2/29/00 1076583 $1,664.09 27502 JOHNSON BROS L1QU BEER 2/29/00 1076584 $49.90 . 27502 JOHNSON BROS L1QU WINElLIQUOR 2/29/00 1076585 $202.85 27502 JOHNSON BROS L1QU WINE/LIQUOR 2/29/00 1076585 $1,434.83 27502 JOHNSON BROS L1QU WINE 2/29/00 1079193 $968.00 27502 JOHNSON BROS L1QU WINE/LIQUOR 2/29/00 1079194 $816.25 27502 JOHNSON BROS L1QU WINE/LIQUOR 2/29/00 1079194 $127.75 27502 JOHNSON BROS L1QU WINE 2/29/00 1079195 $601.25 27502 JOHNSON BROS L1QU WINE CREDITS 2/29/00 113095-098 ($18.54) TOTAL FOR JOHNSON BROS LIQUOR CO. $8,896.38 27503 MARK VII BEER/MISC 2/29/00 21873-01310 $57.60 27503 MARK VII BEER/MISC 2/29/00 21873-01310 $3,236.60 27503 MARK VII BEER/MISC 2/29/00 26369-01310 $28.80 27503 MARK VII BEER/MISC 2/29/00 26369-01310 $2,580.31 27503 MARK VII BEERlMISC 2/29/00 49163-0100 $29.70 27503 MARK VII BEER/MISC 2/29/00 49163-0100 $1,683.46 TOTAL FOR MARK VII $7,616.47 27504 MARLIN'S TRUCKING FREIGHT 2/29/00 7085/7119 $39.95 27504 MARLIN'S TRUCKING FREIGHT 2/29/007085/7119 $39.95 27504 MARLIN'S TRUCKING FREIGHT 2/29/00 7087/7121 $23.37 27504 MARLIN'S TRUCKING FREIGHT 2/29/00 7087/7121 $23.38 Wednesday, February 23,2000 Page 5 of6 Check # Vender Name Description Check Date Invoice # Amount TOTAL FOR MARLIN'S TRUCKING $126.65 27505 MN COUNTIES INS. TR 2000 DUES FOR DRUG/ALCOHOL T 2/29100 001406 $50.00 TOTAL FOR MN COUNTIES INS. TRUST $50.00 27506 MINNETONKA REFRIG REPAIRS ON WINE COOLER 2/29/00 $80.00 TOTAL FOR MINNETONKA REFRIGERATION $80.00 27507 PAUSTIS WINE COMPA BEERlWINE 2/29/00 124744 $1,473.29 27507 PAUSTIS WINE COMPA BEERlWINE 2/29/00 124744 $63.00 27507 PAUSTIS WINE COMPA WINE 2/29100 124745 $201.00 27507 PAUSTIS WINE COMPA WINE/BEER 2/29100 124746 $94.00 27507 PAUSTIS WINE COMPA WINE/BEER 2/29100 124746 $109.60 TOTAL FOR PAUSTIS WINE COMPANY $1,940.89 27508 PHILLIPS WINE & SPIRI WINE CREDIT 2129/00 3209919 ($148.95) 27508 PHILLIPS WINE & SPIRI WINE 2/29/00 576853 $353.00 27508 PHILLIPS WINE & SPIRI WINE/LlQUOR/MISC 2/29100 576854 $31.72 27508 PHILLIPS WINE & SPIRI WINE/L1QUOR/MISC 2/29/00 576854 $78.15 27508 PHILLIPS WINE & SPIRI WINE/L1QUOR/MISC 2129100 576854 $870.25 27508 PHILLIPS WINE & SPIRI WINE/LIQUOR 2129/00 576855 $61.80 27508 PHILLIPS WINE & SPIRI WINE/LlQUOR 2129100576855 $205.50 . 27508 PHILLIPS WINE & SPIRI L1QUORIWINE 2129/00 578838 $74.85 27508 PHILLIPS WINE & SPIRI L1QUORIWINE 2129/00 ~8838 $209.50 27508 PHILLIPS WINE & SPIRI WINE/LlQUOR/MISC 2/29/00 578839 $136.80 27508 PHILLIPS WINE & SPIRf WINE/L1QUOR/MISC 2/29100 578839 $1,058.75 27508 PHILLIPS WINE & SPIRI WINE/L1QUOR/MISC 2129/00 578839 $17.37 27508 PHILLIPS WINE & SPIRI L1QUORIWINE 2129100 578840 $109.60 27508 PHILLIPS WINE & SPIRI L1QUORIWINE 2/29/00 578840 $141.30 27508 PHILLIPS WINE & SPIRI WINE 2/29/00 579293 $30.30 TOTAL FOR PHILLIPS WINE & SPIRITS $3,229.94 27509 THORPE DISTRIBUTIN BEER/MISC 2/29/00 30080-02010 $10.10 27509 THORPE DISTRfBUTIN BEER/MISC 2/29/00 30080-02010 $4,088.55 27509 THORPE DISTRIBUTIN BEER/MISC 2/29100 30100-02010 $36.15 27509 THORPE DISTRIBUTIN BEER/MISC 2/29100 30100-02010 $2,907.10 27509 THORPE DISTRIBUTIN BEER/MISC 2/29100 30210-02010 $24.20 27509 THORPE DISTRfBUTIN BEER/MISC 2/29100 30210-02010 $4,346.55 TOTAL FIJR THORPE DISTRIBUTING COMPA $11,412.65 . 27510 WINE COMPANY (THE) WINE 2129100 034587 $412.05 TOTAL FOR WINE COMPANY (THE) $412.05 TOTAL CHECKS $167,287.64 Wednesday, February 23,2000 Page 60f6 Payroll Register Check # Last Name First Name MI Check Amt Check Date 215263 ANDERSON JOEL L 28.63 2/15/00 215264 BUHL SUSAN E 233.01 2/15/00 215265 CARIGNAN DEANN M 32.21 2/15/00 215266 DUFFY DAVID C 142.46 2/15/00 215267 EISCHENS JAMES E 365.30 2/15/00 215268 KALLESTAD STEPHEN N 854.38 2/15/00 215269 LEDWITH JAMES R 89.47 2/15/00 215270 MALUCHNIK KRIS A 132.84 2/15/00 215271 MITLYNG SARA J 179.58 2/15/00 215272 RICH MELANY M 180.16 2/15/00 215273 SW ANDBY DONALD R 995.83 2/15/00 215274 SCHMID CHRISTOPHER E 496.61 2/15/00 215275 JAKEL BRIAN D 197.38 2/15/00 . 215276 LATTERNER SUSAN M i. 316.15 2/15/00 215277 PELCL VINCENT H 17.90 2/15/00 215278 SCHNEEWIN JACQUELYN K 871.29 2/15/00 215279 GARFUNKEL JOHN J 184.70 2/15/00 215280 LIZEE CHRISTINE G 184.70 2/15/00 215281 LOVE CLIFFORD W 220.07 2/15/00 215282 STOVER KRIST! 184.70 2/15/00 215283 ZERBY MICHAEL S 184.70 2/15/00 215284 BASTYR CONNIE D 700.34 2/15/00 215285 GROUT TWILA R 815.18 2/15/00 215286 HELLING PAMELA J 664.26 2/15/00 215287 ELKE CATHERINE M 683.95 2/15/00 215288 ROLEK ALAN J 1,255.08 2/15/00 . 215289 EHRKE DANIEL D 234.22 2/15/00 215290 HELGESEN PATRICIA R 795.69 2/15/00 215291 NIELSEN BRADLEY J 959.22 2/15/00 215292 PAZANDAK JOSEPH E 1,269.25 2/15/00 215293 BROWN LAWRENCE A 1,702.62 2/15/00 215294 DAVIS CHARLES S 1,008.59 2/15/00 215295 JOHNSON DENNIS D 997.04 2/15/00 215296 LUGOWSKI JOSEPH P 1,084.06 2/15/00 215297 MASON BRADLEY J 1,030.79 2/15/00 215298 NICCUM LAWRENCE A 1,216.24 2/15/00 215299 POUNDER CHRISTOPHER J 1,108.53 2/15/00 215300 RANDALL DANIEL J 1,059.23 2/15/00 215301 ANDERSON NICHOLAS P 104.89 2/15/00 215302 AUSTIN TAYLOR B 271.88 2/15/00 215303 ERDMAN JOE H 95.24 2/15/00 Wednesday, February 23, 2000 Page 1 of2 1 ' Check # Last Name First Name MI Check Amt Check Date 215304 FIELDS MICHAEL R 114.42 2/15/00 215305 MCCARTY JOHN C 325.82 2/15/00 215306 MCDONALD DANIEL J 229.89 2/15/00 215307 OLSEN MAX R 209.16 2/17/00 Total of Checks $24,027.66 . i. . Wednesday, February 23, 2000 Page 2 of2