120699-2000ProposedAnnualOpBudget�I
�
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 - (612) 474 -3236
FAX (612) 474 -0128 - www.ci.shorewood.mn.us - cityhall@ci.shorewood.mn.us
CITY OF SHOREWOOD,
MINNESOTA
2000 PROPOSED ANNUAL OPERATING BUDGET
DECEMBER 6, 1999
0 PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD -
2000 PROPOSED BUDGETS
TABLE OF CONTENTS
Budget Message
Summary of Proposed 2000 General Fund Budget
Preparation Calendar for 2000 Budget
Organizational Chart
General Fund
Revenues
Proposed Revenues Chart
Summary of Proposed 2000 Revenues
Expenditures
Proposed Expenditures Chart
Summary of Proposed 2000 Expenditures
Departmental Budgets
41110 - Mayor and Council
41300 - Administration
41400 — City Clerk
41500 - Finance
41600 - Professional Services
41910 - Planning and Zoning
41940 - Municipal Building - City Hall
42100 - Police
42200 - Fire Protection
42400 - Protective Inspection
PAGE
1 -3
4 -5
6 -7
8
9
10 -11
12
13
14 -15
16 -17
18 -19
20 -21
22 -23
24 -25
26 -27
28 -29
30 -31
32 -33
Departmental Budgets (cont.)
42700 — Animal Control
43010 - City Engineer
43050 - Public Works Service
43100 - Streets and Roadways
43125 - Snow and Ice Removal
43160 - Traffic Control/Street Lighting
43200 - Sanitation/Waste Removal/Weeds
43250 - Tree Maintenance
45200 - Parks and Recreation
Water Fund
Water Operating
Proposed 2000 Revenues and Expenses
Water Debt Service
Proposed 2000 Revenues and Expenses
Sewer Fund
Proposed 2000 Revenues and Expenses
Recycling Fund
Proposed 2000 Revenues and Expenses
Stormwater Management Fund
Proposed 2000 Revenues and Expenses
Liquor Fund
Proposed 2000 Revenues and Expenses
PAGE
34 -35
36 -37
38 -39
40-41
42-43
44-45
46-47
48-49
50 -51
52 -53
54 -55
56 -57
58 -59
60 -61
62 -63
� I
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n
November 30, 1999
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 - (612) 474 -3236
FAX (612) 474 -0128 - www.d.shorewood.mmus - cityhall @ci.shorewood.mn.us
Honorable Mayor, City Councilmembers,
Residents of the City of Shorewood:
Presented for your consideration is the Proposed 2000 Operating Budget. This
document, upon adoption by the City Council, becomes the guide for the delivery of
services to the residents of the city in the coming year. The budgets anticipate the level
of funding necessary for the City to provide these services.
There are a number of items to be aware of in considering the proposed budget and tax
levy. The budget was prepared according to priorities and programs that the Council
has identified. The budget allocates funding to achieve these priorities and maintain
quality programs in the City. The budget for the coming year was prepared in
consideration of many variables, such as changes in property class rates, changes in
non -tax revenues, continuation of levy limitations, and a concerted effort to preserve the
integrity of the General Fund balance. Each of these and other factors had a profound
effect on the preparation of the budget. Growth in the tax base of the City, types and
quality of services provided by the City, continuation and revision of the Capital
Improvements Program, among other factors, were also carefully considered, while
conforming to the City Council's Statement of Purpose, Goals and Expectations.
Finally, the budget continues in the tradition of being fiscally conservative. It continues
to be our purpose to provide a value in municipal services to our residents to assure
compliance with community laws and standards, and to keep residents informed of
these services, laws and standards. Our goal is to do this in such an efficient, friendly
manner that residents feel good about being citizens of the Shorewood community.
This budget is proposed as a guide to fulfilling our purpose and reaching our goal.
The City is continuing its efforts in capital improvements through the revision of the
' Capital Improvement Program (CIP). The CIP continues to provide the planning which
is essential in meeting the city's goals for improvements in its infrastructure and
equipment over the next five years, and provides a sound financial plan for achieving
those goals. The fund transfers scheduled for the 2000 -2004 CIP to finance future
capital projects are Incorporated Into this document.
' The budget being submitted for your consideration assumes a growth in expenditures
and transfers to capital funds of 3.78% from 1999. Changes in expenditures include
increases in staff salary and benefit adjustments, public safety (police and fire
protection, animal control, etc.), assessing services, continued efforts in the CIP
�� PRINTED ON RECYCLED PAPER
(including the reinstatement of a transfer to the Park Capital Improvement Fund),
continuing community communication efforts, and other programming needs. We have
also budgeted for staffing and expenses for the new Land Conservation /Environment
Committee. The State Legislature has continued limits on the amount the City can
increase its levy for 2000. The budget proposes levying at this amount, plus a special
levy to recover storm cleanup costs for the Spring, 1998 storms, resulting in an increase
in the City's property tax levy for 2000 of 4.01 %. Anticipated levels in other revenue
sources and the discontinuance of the use of the surplus general fund balance have
made it necessary to levy at this level to continue to deliver municipal services at
current levels.
The increased tax levy and changes made by the legislature in the property
classification rates would have caused the City tax rate to increase in 2000. However,
the expiration of a tax increment financing (TIF) district has broadened the tax base,
which will result in an actual reduction in the tax rate. This should mean a reduction in
the City's portion of property taxes for most homeowners. If the market value of a
home remained the same from 1999 to 2000, the affect of City property taxes on
homestead properties with values of $150,000, $200,000, $250,000 and $300,000
home are as follows:
Market V<
$150,000
$200,000
$250,000
$300,000
City Property Tax Increase/
$396
$363
(8.39 %)
563
514
(8.60 %)
729
666
(8.71%)
895
817
(8.79 %)
Even if home values increased by 4% over the previous year, homeowners should
experience a decrease in City taxes. Shorewood's tax rate continues to rank in the
lowest 25% of cities within the County. It should also be kept in mind that Shorewood's
impact upon the property tax bill is about 14.5% of the total taxes paid.
The Water Fund is broken into two subfunds - - Water Operations and Water Debt
Service. The Water Operations subfund accounts for the revenues received for the
sale of water and other miscellaneous revenues, and the expenses for operation,
maintenance and improvement of the water system. Operating costs are anticipated to
be slightly higher than last year. Maintenance projects are required for the Amesbury
and Woodhaven wells in the coming year. In addition, a watermain loop must be
installed in the Shorewood Oaks /Shorewood Ponds area to maintain adequate
pressure and ensure sufficient fire flow. The cost of the loop will be paid out of
connection charges from the Shorewood Pond development. This subfund also has a
budgeted transfer of $40,000 to the Water Debt Service subfund toward the retirement
of water system debt. For the first time since 1993, an increase in water rates is being
proposed. The increase, equal to about 4 %, is necessary due to the cumulative
increase in operations costs over the last several years.
The Water Debt Service subfund accounts for the accumulation of resources for future
debt retirement and for the annual payment of principal and interest on outstanding
water system debt. The Water Debt Service Budget anticipates revenues from special
assessments, the City of Victoria, and a transfer from the Water Operations Fund.
2
Excess balances in this fund will accumulate as a reserve for future water debt
retirement.
There is good news for residents regarding sewer rates for coming year. _Because our
treatment costs have decreased, we are proposing a decrease in the sewer rates from
$65 to $60 per quarter. This is a 7.69% reduction in the sewer rate. The Sewer Fund
budget anticipates the continuation of two programs for 2000: the Inflow and Infiltration
(I & 1) Reduction program and Lift Station Refurbishing program. The reduction of inflow
and infiltration (I & 1) into the sewer system has been a priority for several years. The
major components of this program are the preparation of an I & I plan, cleaning and
televising sewer mains to find I & 1 problems and repairing them, and the sealing of
sewer manhole covers. The goal of the program is to ultimately reduce the amount of
flow being treated, thereby reducing our sewage treatment costs. The second program
has a goal of refurbishing our aging lift stations at a rate of two stations per year over
the next several years.
Recycling Fund expenses will remain about the same in 2000 as in 1999. The City's
contract with E -Z Recycling continues at the same rate through 2000. The city clean-
up held in the Spring and the Fall leaf drop -off site are also budgeted in this fund and
will continue to be financed the same way next year as they were in prior years. No
increase in the residential recycling fee is budgeted for the coming year.
The Stormwater Management Fund budget includes a continued effort toward small
drainage projects and repairs. In addition, the budget includes funding for the proposed
Gideon Glen drainage project. Funding for this project is anticipated from several
sources, including the Minnehaha Watershed District, other grants and the Stormwater
fund. Only the City's anticipated costs have been budgeted from this fund.
Sales from Liquor operations have trended higher in 1999 and are expected to increase
' again in 2000. Net income from total operations is projected to be just under $22,000,
continuing the trend of a profitable operation. Due to this increased profitability, for the
first time in several years, it was possible to budget a transfer to the General Fund of
' $10,000 from the Liquor Fund.
• In considering and approving these budgets, the City Council is toward its goals
and priorities and is, most importantly, being responsive to the service needs and
concerns of the residents of the City, both now and into the future. We, therefore,
recommend the adoption of the 2000 Operating Budgets and the 1999/2000 Property
Tax Levy:
espectfullly submitted,
' ames C. Hurm Alan J. ole
City Administrator /Clerk Finany�e Dir tor/Treasurer
GENERAL FUND SUMMARY
2000 PROPOSED BUDGET
Total Revenues
Expenditures
General Government
Mayor and Council
Administration
General Government
Finance
Professional Services
Planning and Zoning
Municipal Building
Total General Government
Public Safety
Police
Fire Protection
Protective Inspection
Animal Control
Total Public Safety
Public Works
City Engineer
Public Works Services
Streets and Roadways
Snow and Ice Removal
Traffic Control /Street Lights
Sanitation/Waste Removal
Tree Maintenance
2,670,088 2,757,825 2,754,913 1,515,479 2,778,791 2,879,240 0
53,748
Actual
Actual
Budget
YTD Oct
Annual
Proposed Adopted
110,132
1997
1998
1999
1999
EST -99
2000 2000
Revenues and Other Sources
97,459
118,504
121,578
103,404
109,414
107,857
Property Taxes
1,703,509
1,776,852
1,862,058
923,205
1,862,058
1,936,779
Licenses and Permits
236,672
223,248
172,400
148,685
166,885
195,850
Intergovernmental
450,186
532,359
467,655
237,671
467,748
453,811
Fines and Forfeitures
76,340
73,337
80,000
79,713
100,000
95,000
Charges for Service
63,209
34,297
52,100
29,846
52,100
54,100
Miscellaneous Revenue
140,172
117,732
120,700
96,359
130,000
143,700
Total Revenues
Expenditures
General Government
Mayor and Council
Administration
General Government
Finance
Professional Services
Planning and Zoning
Municipal Building
Total General Government
Public Safety
Police
Fire Protection
Protective Inspection
Animal Control
Total Public Safety
Public Works
City Engineer
Public Works Services
Streets and Roadways
Snow and Ice Removal
Traffic Control /Street Lights
Sanitation/Waste Removal
Tree Maintenance
2,670,088 2,757,825 2,754,913 1,515,479 2,778,791 2,879,240 0
53,748
54,490
76,008
56,037
81,272
96,904
102,995
110,132
104,535
85,390
105,791
108,253
108,639
121,657
114,348
97,459
118,504
121,578
103,404
109,414
107,857
89,951
112,053
118,453
174,034
274,063
152,000
106,921
147,858
146,400
98,338
108,895
103,651
89,516
107,404
124,521
138,211
127,602
130,100
80,917
131,547
130,450
779,369 906,253 788,499 606,191 804,429 846,559 0
505,479
539,120
553,428
487,949
552,728
557,945
152,348
156,623
166,355
127,004
166,355
171,175
72,877
75,159
84,112
54,203
79,218
86,090
13,367
17,458
18,000
15,489
18,500
21,000
744,071 788,360 821,895 684,645 816,801 836,210 0
79,436
92,528
102,477
67,864
96,273
100,466
222,269
225,794
205,190
193,118
234,255
248,338
126,671
94,444
131,691
93,098
126,700
131,027
42,404
22,456
44,817
25,931
44,987
46,578
38,923
39,289
38,500
29,964
39,500
39,100
5,105
110,120
4,616
2,964
3,887
4,125
16,383
13,137
22,222
12,957
22,266
22,099
Total Public Works 531,191 597,768 549,513 425,896 567,868 591,733 0
Culture and Recreation
Parks and Recreation 115,193 110,287 148,606 91,955 127,658 137,938
Total Culture and Recreation 115,193 110,287 148,606 91,955 127,658 137,938 0
Total Expenditures 2,169,824 2,402,668 2,308,513 1,808,687 2,316,756 2,412,440 0
Total Revenues Over (Under)
Expenditures 500,264 355,157 446,400 (293,208) 462,035 466,800 0
�I
GENERAL FUND SUMMARY
2000 PROPOSED BUDGET
Actual
Actual
Budget
YTD Oct
Annual
Proposed
Adopted
1997
1998
1999
1999
EST -99
2000
2000
Fund Transfers In
Liquor Fund
0
0
0
0
0
10,000
Street Reconstr Fund
0
10,000
32,000
32,000
32,000
0
Trail Fund
0
3,000
6,000
6,000
6,000
3,000
Sewer Fund
0
0
6,000
6,000
6,000
10,000
Water Fund
0
0
2,400
2,400
2,400
5,000
Total Transfers In
0
13,000
46,400
46,400
46,400
28,000
0
Fund Transfers Out
Equip Replacemt Fund (Pol)
0
800
800
800
800
800
Equip Replacemt Fund (PW)
109,395
113,225
107,000
107,000
107,000
112,000
Street Reconstr Fund
290,000
340,000
360,000
360,000
360,000
347,000
Park Capital Imp Fund
20,000
10,000
0
0
0
10,000
Public Facilities Fund
15,000
15,000
15,000
15,000
15,000
15,000
Stormwater Mgmt Fund
10,000
10,000
10,000
10,000
10,000
10,000
Total Fund Transfers Out
444,395
489,025
492,800
492,800
492,800
494,800
Excess (Deficiency) of Revenues and
Other Financing Sources Over
Expenditures and Other Uses
55,869
(120,868)
0
(739,608)
15,635
0
0
Amounts to be Provided from
General Fund Balance
0
0
0
739,608
(15,635)
0
0
General Fund Balance January 1
1,523,041
1,578,910
1,458,042
1,458,042
1,458,042
1,473,677
1,473,677
General Fund Balance December 31
1,578,910
1,458,042
1,458,042
718,434
1,473,677
1,473,677
1,473,677
CITY OF SHOREWOOD
2000 BUDGET PREPARATION CALENDAR
FEBRUARY, 1999 Budget priorities an objectives for the ensuing year are
established by the City Council
JUNE 23, 1999 Budget worksheets distributed to Department Heads and
Administrator
JUNE 23 -
J U LY 23, 1999
JULY 23-
AUGUST 11, 1999
AUGUST 1, 1999
AUGUST 11 -
AUGUST 26, 1999
AUGUST 20, 1999
AUGUST 26, 1999
AUGUST 30, 1999
SEPTEMBER 13, 1999
SEPTEMBER 15, 1999
SEPTEMBER 15 -
NOVEMBER 30, 1999
AFTER NOVEMER 10
AND ON OR BEFORE
NOVEMBER 24, 1999
Departmental budgets are prepared
Departmental budgets are reviewed with
Administrator and Finance Director
Dept. of Revenue advises City of 2000 Local Government
Aid and HACA amounts
Departmental budgets are revised and budget is
assembled for Council workshop(s)
County informs City of county and school board(s) public
hearing dates
Council receives proposed 2000 budget
Workshop with Council to review proposed 2000 budget
(Tentative)
City Council approves preliminary 2000 Tax Levy and
Budget and sets two public hearing dates
City Council holds public hearing to approve resolution
authorizing tax rate increase for 2000
Preliminary 2000 Tax Levy and Budget certified to County
Auditor
Inform County of public hearing dates
Council reviews and revises proposed budget
County mails notice of proposed property tax
increase to all property owners
0
CITY OF SHOREWOOD
2000 BUDGET PREPARATION CALENDAR (CONT.)
TWO TO SIX DAYS
City publishes 1/8 page ad of public hearing
BEFORE PUBLIC
dates in official newspaper
HEARING DATE
DECEMBER 6, 1999
Council holds public hearing on proposed 2000 Budget and
Tax Levy (Tentative)
DECEMBER 13, 1999
Council holds continuation public hearing, if necessary
DECEMBER 13, 1999
Council adopts final 2000 Budget and Tax Levy at the
subsequent hearing
ON OR BEFORE
City certifies final 2000 Tax Levy and Budget
DECEMBER 28, 1999
to County Auditor
City certifies compliance with Truth in Taxation requirements
to Dept. of Revenue
ON OR BEFORE
2000 Budget is submitted to GFOA Distinguished
March 13, 2000
Budget Presentation Awards Program
7
ORGANIZATIONAL CHART - CITY OF SHOREWOOD
I CITIZENS I
CITY COUNCIL
E TY ATTORNEY
CITY ADMINISTRATOR I
O 1 LIQUOR I ENGINEERING
- Off -Sale I - Engineering Svcs.
Retail -Project Mgmt.
BOARDS &
COMMISSIONS
- PLANNING COMMISSION
- PARK COMMISSION
PUBLIC
WORKS
- Building & Grounds
- Recycling (Contract)
- Tree Maintenance
- Park Maintenance
- Street Mainenance
- Equipment Maintenance
- Stormwater System
- Street Lighting
- Sanitation/Weeds
- Janitor Services
(Contract)
- Utility Maintenance
(Contract)
PUBLIC SAFE'I'V
(CONTRACT)
- Police - 4 -City Joint
Services
- Patrol
- Disaster
Preparedness
- Investigation
- Public Service
- Fire - Excelsior/
Mound
- Fire prevention/
firefighting
- Animal Control -
Chanhassen
FINANCE
ADMINISTRATION
PLANNING
Assessments
& ZONING
- Personnel
- General Government
- Planning
- Accounting
- Licensing
- Zoning
- Payroll
- Elections
Administratic
- Investments
- Records
- Property
- Utility Billing
- Legal Publications
Records
- Accts. Payable
- Public Information
- Inspection
A R
- Purchasing Franchise
* Mayor is City's representative on joint governing board.
December, 1997
- ccts. ecble.
- Special
- Recreation Programs
- Park Planning
Assessments
(Contract)
Budgeting
- Assessor (Contract)
- MIS
- Cable TV -
- Purchasing Franchise
* Mayor is City's representative on joint governing board.
December, 1997
CITY OF SHOREWOOD
PROPOSED 2000 GENERAL FUND REVENUES
CHARGES FOR SERVICE TRANSFERS
1.9% AND MISC
FINES AND FORFEITS 6.0%
2.9%
INTERGOVERNM
16.7%
LICENSES AND PERMIT%
6.1%
AD VALOREM
PROPERTY TAX
66.4%
2000 ESTIMATED REVENUES
BUDGET COMMENTS: GENERAL FUND REVENUES
TAXES:
The City levies property taxes to finance the general
operating fund which provides municipal governmental services
Fiscal Disparities - Received with taxes above. In 1971, the legislature enacted
this law to allow municipalities to share in metropolitan commercial/industrial growth.
A percentage of commercial /industrial taxes are pooled and distributed to communities
in the metropolitan area.
LICENSE/PERMIT FEES:
Rental Housing License Fees - License fees for rental housing units.
License is valid for a term of three (3) years.
Liquor License Fees
Other Business Licenses - Fees for refuse hauler and tree trimming licenses.
State Surcharge Collections - Surcharges collected on building permits equal to
0.5% of the improvement value. The City retains an administrative fee equal to 496 of the fee.
Building Permits - Permit fee based upon valuation of structure according
to Uniform Building Code Schedule.
Doc Licenses
Other Non - business - Horse permit and alarm permit fees.
INTERGOVERNMENTAL REVENUE:
FEMA Disaster Aid - a one -time federal aid for 1998 storm damage equal to 75 % of actual related costs
CDBG Grant - a federal block grant for community development purposes
Storm /Snow Disaster Aid - relief aid to cities for unusual snow season 1996 -97 and storm damage in 1998
Metropolitan Council Planning Grant a grant from the Metropolitan Council for 1998 for
land use and park and trail planning.
Local Government Aid - the continuance of the discontinued Local Performance Aid
Homestead and Aariculture Credit Aid (HACA) A State credit which reduces the tax levy
Local Performance Aid (LPA) - A State aid passed in the 1996 legislature which is given to
jurisdictions which certify that they are either developing or have already incorporated the use of
performance measurements in their budgeting process. This aid is discontinued for 2000.
PERA Aid - A State aid approved in the 1997 legislature to fund an mandated increase of 0.70% in the
City's contribution to PERA.
MSA Road Aid (Became eligible for this aid as of 1/1/90)
Aid provided by the State of Minnesota to cities over 5,000 in population to maintain
designated MSA roads.
CHARGES FOR SERVICES:
General Government
The City provides services to the public for which a charge is collected
such as assessment services, map sales, planning fees, etc.
Engineering - Fees charged to other City funds and developers for engineering services.
Recreation - fees charged to Freeman Park Foundation for park maintenance
and Crescent Beach charges.
FINES & FORFEITS - Fines imposed for traffic & ordinance violations.
MISC. REVENUES - Revenue from a variety of sources such as interest income,
dry hydrant charges, pop sales, cellular antenna rental and other miscellaneous revenues.
TRANSFERS FROM OTHER FUNDS - For 2000, $3,000 from Trail Fund for Trail Planning,
$10,000 from Sewer Fund and $5,000 from Water Fund for overhead costs
LIQUOR STORE TRANSFER - Profits from liquor operations.
FUND BALANCE - Fund Balance allocated for 2000 budget purposes.
10
SUMMARY OF ESTIMATED REVENUES
2000 GENERAL FUND BUDGET
11
Actual
Actual
Budget
YTD Oct
Annual
Proposed
Adopted
REVENUES:
1997
1998
1999
1999
EST -99
2000
2000
TAXES:
4
General Property
1,642,325
1,710,413
1,862,058
887,966
1,791,580
1,914,111
Fiscal Disparities
61,184
66,439
35,239
70,478
Special Levy
22,668
TOTAL TAXES
1,703,509
1,776,852
1,862,058
923,205
1,862,058
1,936,779
0
LICENSE/PERMIT:
Rental Housing
70
35
3,500
Tobacco
1,500
2,000
2,500
Alcoholic Beverages
8,150
8,150
8,150
8,150
8,150
8,150
Others- Business
1,800
2,100
1,500
150
2,000
2,000
State Surcharge
8,626
7,996
7,500
500
500
Building Permits
213,593
201,336
150,000
136,097
150,000
175,000
Tree Trimming Licenses
150
235
150
30
200
200
Dog Licenses
2,428
2,256
2,000
1,663
2,500
2,500
Others -Misc.
1,925
1,175
3,100
1,025
1,500
1,500
TOTAL LICENSE/PERMIT
236,672
223,248
172,400
148,685
166,885
195,850
0
INTER - GOVERNMENTAL REVENUES
FEDERAL AIDS
FEMA Disaster Aid
75,000
CDBG Grant
5,000
6,600
6,693
6,693
STATE AIDS
Storm /Snow Disaster Aid
5,520
12,850
12,850
Metro Council Planning Grant
3,393
Local Government Aid
8,412
HACA
420,880
421,334
421,282
210,641
421,282
426,898
Local Performance Aid
7,660
9,131
8,422
4,211
8,422
PERA Aid
2,376
4,751
4,751
2,376
4,751
4,751
MSA Road Aid
13,750
13,750
13,750
13,750
13,750
13,750
Total State Aids
450,186
452,359
461,055
230,978
461,055
453,811
0
TOTAL INTERGOVERNMENTAL
450,186
532,359
467,655
237,671
467,748
453,811
0
CHARGES FOR SERVICE:
General Government
16,416
5,166
9,500
2,213
6,500
6,500
Engineering
34,223
21,615
30,000
22,763
- 33,000
35,000
Recreation
12,570
7,516
12,600
4,870
12,600
12,600
TOTAL CHARGES FOR SERVI(
63,209
34,297
52,100
29,846
52,100
54,100
0
FINES & FORFEITS
76,340
73,337
80,000
79,713
100,000
95,000
MISC REVENUES
140,172
117,732
120,700
96,359
130,000
143,700
TRANSFERS
From Other Funds
13,000
46,400
46,400
46,400
18,000
From Liquor Stores
10,000
TOTAL TRANSFERS
0
13,000
46,400
46,400
46,400
28,000
0
TOTAL REVENUES
2,670,088
2,770,825
2,801,313
1,561,879
2,825,191
2,907,240
0
OTHER FUNDING SOURCES:
FUND BALANCE
0
0
TOTAL REVENUES &
OTHER FUNDING
2,670,088
2,770,825
2,801,313
1,561,879
2,825,191
2,907,240
0
SOURCES
11
CITY OF SHOREWOOD
PROPOSED 2000 GENERAL FUND EXPENDITURES
STREET PROJECTS
PARK CAPITAL TFR 11.9% GENERAL GOVT
0.3% 28.0%
N
CAPITAL EC
3.9%
PUBLIC WORKS
20.4%
FIRE
5.9%
PARKS OTHER PUB SAFETY
!o
4.7% 3.7
19,2%
I
CONTINGENCY
1.2%
CAPITAL TRANSFERS
0.9%
SUMMARY OF EXPENDITURES
GENERAL FUND
2000 PROPOSED BUDGET
TOTAL GENERAL FUND EXPENDITURES 2,614,219 2,891,693 2,801,313 2,301,487 2,809,556 2,907,240 0
13
BUDGET
ANNUAL
BUDGET BUDGET
DEPT
ACTUAL
ACTUAL
ADOPTED
YTD OCT
ESTIMATE PROPOSED
ADOPTED
NO.
DEPARTMENT
1997
1998
1999
1999
1999
2000 2000
41110
Mayor and Council
53,748
54,490
76,008
56,037
81,272
96,904
41300
Administration
102,995
110,132
104,535
85,390
105,791
108,253
41400
City Clerk
108,639
121,657
114,348
97,459
118,504
121,578
41500
Finance
103,404
109,414
107,857
89,951
112,053
118,453
41600
Professional Services
174,034
274,063
152,000
106,921
147,858
146,400
41910
Planning & Zoning
98,338
108,895
103,651
89,516
107,404
124,521
41940
Municipal Building (City Hall)
138,211
127,602
130,100
80,917
131,547
130,450
Capital Transfer - Office Equip
15,000
15,000
15,000
15,000
15,000
15,000
42100
Police
505,479
539,120
553,428
487,949
552,728
557,945
Capital Transfer - Equip
0
800
800
800
800
800
42200
Fire
152,348
156,623
166,355
127,004
166,355
171,175
42400
Protective Inspection
72,877
75,159
84,112
54,203
79,218
86,090
42700
Animal Control
13,367
17,458
18,000
15,489
18,500
21,000
43010
City Engineer
79,436
92,528
102,477
67,864
96,273
100,466
43050
Public Works Service
222,269
225,794
205,190
193,118
234,255
248,338
Capital Transfers - Equip & Storm
119,395
123,225
117,000
117,000
117,000
122,000
43100
Streets & Roadways
126,671
94,444
131,691
93,098
126,700
131,027
Capital Transfer - Street Imps
290,000
340,000
360,000
360,000
360,000
347,000
43125
Snow & Ice Removal
42,404
22,456
44,817
25,931
44,987
46,578
43160
Traffic Control /Street Lighting
38,923
39,289
38,500
29,964
39,500
39,100
43200
Sanitation/Waste Removal/Weeds
5,105
110,120
4,616
2,964
3,887
4,125
43250
Tree Maintenance
16,383
13,137
22,222
12,957
22,266
22,099
45200
Parks & Recreation
115,193
110,287
148,606
91,955
127,658
137,938
Capital Transfer - Park Imps
20,000
10,000
0
0
0
10,000
TOTAL GENERAL FUND EXPENDITURES 2,614,219 2,891,693 2,801,313 2,301,487 2,809,556 2,907,240 0
13
FUND: 101 General DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
DEPARTMENT Mayor and Council and provide general direction to the Administrator in
policy implementation. The department budget
DEPT NO: 41110 supports council development, information efforts and
special City associations and programs.
DESCRIPTION OF ACTIVITY:
The City Council meets twice montly and in periodic special workshops to consider
and adopt legislative and administrtive policies that pertain to the services
provided to citizens.
OBJECTIVES:
- Undertake a strategic planning effort in the first quarter of 2000
HIGHLIGHTS /COMMENTS:
Staffing:
City Council Salaries
Supplies /Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoil Inspections (2)
Strategic Planning Consultant
Conferences and Seminars
Appreciation Function for City Volunteers /Staff
City Newsletters (12) & Council Brochure
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Excelsior Chamber of Commerce July 4th Fireworks
Charges, Fees & Other:
Council Contingency
14
FUND: 101 DEPARTMENT: Mayor and Council DEPT 41110
BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 Est -99 2 000 2000 2000
Staffing
Supplies /Materials
Support Services
Charges, Fees & Other
Capital Outlay
Transfers
13,564
13,564
13,564
11,303
13,564
13,564
13,564
0
1,207
1,300
1,200
1,350
1,400
1,200
1,200
0
38,977
39,626
41,735
43,384
46,799
41,500
48,400
0
0
0
19,509
0
19,509
0
33,740
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TOTAL 53,748 54,490 76,008 56,037 81,272 56,264 96,904 0
SERVICE INDICATORS:
3
6
Seminars, Conferences &
5
12
Schools Attended
1
1
Newsletters Published
10
12
No. of Council Mtgs.
24
24
No. of Workshops /Speci
25
36
Agenda Items
418
591
Ordinances &
600
500
Resolutions Adopted
132
135
3
3
6
5
5
12
6
12
12
12
24
20
24
24
24
12
27
31
24
24
400
474
600
500
500
140
105
120
130
130
COST INDICATORS:
Expenditures
- Program Revenues
= Levy Dollars
53,748
54,490
76,008
56,037
81,272
56,264
96,904
0
53,748
54,490
76,008
56,037
81,272
56,264
96,904
0
STAFFING:
Part time:
Mayor
Councilmembers
15
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
4.00
4.00
4.00
4.00
4.00
4.00
4.00
4.00
FUND: 101 General DEPARTMENT MISSION:
To implement policy established by the City Council; offer
DEPARTMENT Administration staff support to the City Council in its policy making role;
and manage day - to-day operations of the City in a manner
DEPT NO: 41300 consistent with established City values to effectively and
efficiently meet set goals & objectives.
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compliance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas, directing the
flow of information and requests for action to the Council
OBJECTIVES:
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
- Review City objectives each quarter in detail
- Be active in regional housing issues
HIGHLIGHTS /COMMENTS:
Staffing:
Includes step increases
Supplies /Materials:
Maintenance contracts on computer equipment
Miscellaneous books & supplies
Support Services:
Labor Relations Associates Contract
Conference, mileage, meetings & seminars
Memberships to ICMA, MCMA, MAMA, MPELRA & Rotary
16
FUND: 101
DEPARTMENT: Administration
DEPT 41300
BUDGET
Actual
Actual
Budget YTD Oct
Annual Requested Proposed
Adopted
ITEM
1997
1998
1999
1999
EST -99
1999
2000
2000
400
474
600
500
500
Park Comm. Meetings
15
Staffing
95,307
103,969
97,660
79,324
99,137
103,818
101,378
_ 0
Supplies /Materials
530
250
575
375
400
400
400
0
Support Services
7,158
5,913
6,300
5,691
6,254
6,300
6,475
0
Charges & Fees
0
0
0
0
0
0
0
0
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
102,995
110,132
104,535
85,390
105,791
110,518
108,253
0
SERVICE INDICATORS:
Council Mtgs/Work Sessio
49
66
36
47
55
48
48
Council Agenda Items
418
591
400
474
600
500
500
Park Comm. Meetings
15
23
20
23
25
20
20
Staff Meetings
48
50
52
44
52
52
52
COST INDICATORS:
Expenditures
102,995
110,132
104,535
85,390
105,791
110,518
108,253
0
- Program Revenues
0
0
0
0
0
0
0
0
= Levy Dollars
102,995
110,132
104,535
85,390
105,791
110,518
108,253
0
STAFFING:
Full Time:
Admistrator /Clk
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Exec Sec /Dep Clk
.33
.33
.33
.33
.33
.33
.33
.33
17
FUND:
'
reception and secretarial duties in the City offices, as well as the recording secretary for
101 General
DEPARTMENT MISSION:
records, and supervises all staff in this area. This department is responsible for all licensing
Provide staff support for the City Council including
fuctions. It also oversees implementation of the City communications plan and provides for the
DEPARTMENT City Clerk
preparation of agendas and meeting packets.
Responsible for City Clerk functions including
'
DEPT NO: 41400
elections, records retention, notices and licenses.
'
DESCRIPTION OF ACTIVITY:
'
This department provides for the preparation for and supervision of State /Federal Primary
City General and Special elections by the Deputy City Clerk. It also provides for general
'
reception and secretarial duties in the City offices, as well as the recording secretary for
City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent
records, and supervises all staff in this area. This department is responsible for all licensing
'
fuctions. It also oversees implementation of the City communications plan and provides for the
administration and maintenance of the city hall computer network.
OBJECTIVES:
- Add dynamic aspect to web site, allowing visitors to communicate better with City Hall via the web
'
- Improve City newsletter through the addition of more community pictures and /or articles
- Improve response time to residents making general inquiries through various communications tools
- Increase youth awareness of local government issues through active involvement with school officials
and instructors through programs such as student election judges
- Reduce computer consulting fees through expanded in -house knowledge of computer network
- Monitor and report on effectiveness of communications plan
- Develop orientation package for new council members, commission members and staff
- Develop hiring manual for city positions setting uniform practices for each
HIGHLIGHTS /COMMENTS:
Staffing:
Includes step increases for full time employees,
part-time communications tech & election judges
Supplies /Materials:
Office supplies
Maintenance contracts for computer printers
Support Services:
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Council Recording Secretary
Computer Consulting and Training
Memberships to IIMC, MCFOA & Municipals
Capital Outlay:
Flags for voting precincts
18
0
FUND: 101
DEPARTMENT: City Clerk
DEPT 41400
BUDGET
Actual
Actual
Budget
YTD Oct
Annual Requested Proposed
Adopted
ITEM
1997
1998
1999
1999
EST -99
2000
2000
2000
Licenses
16,542
14,453
14,800
Staffing
73,632
89,054
82,298
76,185
87,164
100,985
91,328
0
Supplies /Materials
16,118
15,819
17,000
11,452
16,250
18,000
16,250
0
Support Services
18,889
14,611
14,050
9,822
14,090
13,200
13,700
0
Charges & Fees
0
0
0
0
0
0
0
0
Capital Outlay
0
2,173
1,000
0
1,000
300
300
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
108,639
121,657
114,348
97,459
118,504
132,485
121,578
0
0.25
0.25
0.25
0.25
0.25
Part time:
SERVICE INDICATORS:
Clerical
1.00
1.00
No. of Elections held
0
2
0
0
0
2
2
No. of Ordinances
12
5
10
7
10
10
10
1.00
No. of Resolutions
120
130
130
98
110
120
120
32.00
Dog licenses issued
480
440
400
301
450
450
450
Other licenses issued
32
30
30
26
30
30
30
Council Agendas
49
44
36
47
55
48
48
COST INDICATORS:
Expenditures
108,639
121,657
114,348
97,459
118,504
132,485
121,578
0
- Program Revenues
Licenses
16,542
14,453
14,800
12,518
14,900
20,350
20,350
Sale of copies
815
681
800
475
1,000
1,000
1,000
= Levy Dollars
91,282
106,523
98,748
84,466
102,604
111,135
100,228
0
STAFFING:
Full time:
Exec Sec/Dep Clk
.67
.67
.67
.67
.67
.67
.67
.67
Secretary/Recept
.70
.70
.70
.70
.70
.70
.70
.70
Clerical
0.25
0.25
0.25
0.25
0.25
0.25
0.25
0.25
Part time:
Clerical
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Seasonal:
Summer Clerical
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Election Judges
0.00
32.00
0.00
0.00
0.00
33.00
33.00
33.00
19
r
FUND: 101 General DEPARTMENT MISSION:
To administer financial policies of the City; perform
DEPARTMENT Finance accounting functions for all fund types; invest
r
available funds in accordance with State Statutes;
DEPT NO: 41500 oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
r
DESCRIPTION OF ACTIVITY:
Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, account receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration of the City budget.
r
OBJECTIVES:
r
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Achievement Program
r
- Provide monthly reports to staff, quarterly reports to City Council
- Review debt issues and make recommendations on debt structure
- Review and Update financial policies and procedures
r
HIGHLIGHTS /COMMENTS:
r
Staffing:
Includes increases
r
step
Supplies /Materials:
r
Computer checks & budget supplies
Finance software support and maintenance
Miscellaneous supplies
r
Support Services:
r
Conferences, Mileage, Meetings, Education & Seminars
Publication of Financial Statements& Budgets
Memberships to GFOA & MGFOA
'
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
r
Bank & Broker service charges
Capital Outlay:
r
r
20
1
FUND: 101
DEPARTMENT: Finance
DEPT 41500
BUDGET
Actual
Actual
Budget
YTD Oct
Annual Requested
Proposed
Adopted
ITEM
1997
1998
1999
1999
EST -99
2000
2000
2000
Staffing
93,915
97,242
96,057
82,776
101,079
111,084
107,303
0
Supplies /Materials
2,518
4,410
3,900
775
2,900
2,900
2,900
0
Support Services
6,971
7,478
7,900
6,400
8,074
8,250
8,250
0
Charges & Fees
0
0
0
0
0
0
0
0
Capital Outlay
0
284
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
103,404
109,414
107,857
89,951
112,053
122,234
118,453
0
SERVICE INDICATORS:
No. Monthly Statements
11
12
12
10
12
12
12
No. Accounts Payable
Checks Issued
2,216
2,070
2,300
2,281
2,700
2,500
2,500
Utility Bills Sent
10,769
10,850
10,930
8,300
11,000
11,000
11,000
No. of Payroll Checks
Issued
1,119
1,123
1,275
935
1,100
1,100
1,100
No. of Sp. Assess.
Rolls Maintained
23
23
28
23
23
23
23
COST INDICATORS:
Expenditures
103,404
109,414
107,857
89,951
112,053
122,234
118,453
0
- Program Revenues
Interest Earnings
95,709
99,370
95,000
79,887
95,000
105,000
105,000
Sp. Assess. Searches
390
415
700
45
75
300
300
= Levy Dollars
7,305
9,629
12,157
10,019
16,9
16,934
13,153
0
STAFFING:
Full time:
Finance Dir
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Sr Acctg Clerk
.60
.60
.60
.60
.60
.60
.60
.60
21
FUND: 101 General DEPARTMENT MISSION:
Provide contracted professional services to the City
DEPARTMENT Professional Services including general legal, prosecution, financial
audit and property assessment..
DEPT NO: 41600
DESCRIP OF ACTIVITY:
This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. Audit services provide for the annual financial audit required
by Minnesota State Statutes.
OBJECTIVES:
- Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
HIGHLIGHTS /COMMENTS:
Supplies /Materials:
Supplies for City Assessor
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract
and annual audit services
Charges and Fees:
Court Awards from Litigation
22
FUND: 101 DEPARTMENT:'Professional Services DEPT 41600
BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2 000
Staffing
0
0
0
0
0
0
0
0
Supplies /Materials
1,292
975
1,000
0
0
0
0
0
Support Services
167,212
156,607
151,000
100,637
141,574
146,400
146,400
0
Charges & Fees
5,530
116,481
0
6,284
6,284
0
0
0
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
174,034
274,063
152,000
106,921
147,858
146,400
146,400 0
SERVICE INDICATORS:
No. of parcels
2,932
2,975
2,990
2,990
2,990
3,050
3,050
No. of litigations
6
8
5
7
8
5
5
No. of City Funds
23
21
23
20
22
22
22
COST INDICATORS:
Expenditures
174,034
274,063
152,000
106,921
147,858
146,400
146,400 0
- Program Revenues
Fines
18,100
18,100
18,100
18,100
18,100
19,300
19,300
= Levy Dollars
155,934
255,963
133,900
88,821
129,758
127,100
127,100 0
Other Dollars
STAFFING:
23
FUND: 101 General DEPARTMENT MISSION:
Guide and control the physical development of
DEPARTMENT Planning & Zoning the community. Coordinate and implement long
range city -wide and area planning activities.
DEPT NO: 41910
DESCRIPTION OF ACTIVITY:
This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
OBJECTIVES:
- Establish an action plan to implement Comprehensive Plan
- Complete GIS parcel data base
- Update /enhance city maps
- Update /enhance procedure handouts
HIGHLIGHTS /COMMENTS:
Staffing:
Includes step increases
Intern for Land Conservation /Environment Committee
Supplies /Materials:
Maintenance contracts for computer & office equipment
Miscellaneous supplies
Support Services:
Database Technical Assistance
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Land Conservation /Environment Committee expenses
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning News
Charges & Fees:
Capital Outlay:
24
FUND: 101
BUDGET
ITEM
Actual
1997
DEPARTMENT: Planning & Zoning
Actual Budget YTD Oct Annual
1998 1999 1999 EST -99
Requested Proposed
2000 2000
DEPT 41910
Adopted
2000
Staffing
90,515
93,264
90,951
80,403
96,004
109,749
111,971
0
Supplies /Materials
859
695
900
357
400
400 !
400
0
Support Services
6,197
14,652
11,350
8,520
10,550
9,150
12,150
0
Charges & Fees
0
0
0
0
0
0'
0
0
Capital Outlay
767
284
450
236
450
0'
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
98,338
108,895
103,651
89,516
107,404
119,299
124,521
0
SERVICE INDICATORS:
No. of zoning apps.
36
16
20
26
30
20
20
No. of zoning compints
20
18
20
23
25
20
20
Planning Comm. Meetinc
12
12
12
10
12
12
12
Planning Comm. Work
Sessions
13
11
12
10
12
12
12
COST INDICATORS:
Expenditures
98,338
108,895
103,651
89,516
107,404
119,299
124,521 0
- Program Revenues
Zoning Appl. Fees
10,871
2,915
8,000
3,032
8,000
5,000
5,000
Bldg. Permit Carryover
149,587
134,173
73,388
81,964
71,528
93,484
93,484
(from Prot. Inspection)
= Levy Dollars
(62,120)
(28,193)
22,263
4,520
27,876
20,815
26,037 0
STAFFING:
Full time:
Planning Dir .95 .95 .95 .95 .95 .95 .95 .95
Planning Asst. .70 .70 .70 .70 .70 .70 .70 .70
Part Time:
Clerical - 1.00 1.00 - - - - --
25
FUND: 101 General DEPARTMENT MISSION:
Provide for the physical operation of City Hall:
DEPARTMENT Municipal Bldg - City Hall utilities; maintenance of office equipment and the
building structure; and provide for the City's general
DEPT NO: 41940 liability, property, auto and workers' compensation
insurance.
DESCRIPTION OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
OBJECTIVES:
- Identify maintenance needs to avoid major investments in the future
- Identify options for maximum utilization of office space to avoid future additions
- Maintain existing facilities at current level or better utilizing staff to reduce maintenance costs
- Continue to dispose of outdated documentation in storage area
- Continue to promote community programs to enhance public facilities, such as "Adopt a Garden."
HIGH LIGHTS /COMMENTS:
Supplies /Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
Software upgrades
City Hall supplies
Support Services:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall
Insurance coverage for all city depts except enterprise funds
Rental of postage meter and pop machine
Special Assessments on City owned property
Sales and Use Tax Payments
Charges & Fees:
Capital Outlay:
Senior Community Center Payment
Office Chair
Transfers:
Public Facilities Fund - Office Equipment
26
FUND: 101 DEPARTMENT: Municipal Building - City Hall DEPT 41940
BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 1999 2000 2000
Staffing
0
0
0
0
0
0
0
0
Supplies /Materials
8,181
9,805
10,000
8,707
11,400
8,500
9,200
0
Support Services
79,254
79,596
82,150
34,400
82,337
83,300
83,300
0
Charges & Fees
0
0
0
0
0
0
0
0
Capital Outlay
50,776
38,201
37,950
37,810
37,810
37,950
37,950
0
Transfers
15,000
15,000
15,000
15,000
15,000
15,000
15,000
0
TOTAL
153,211
142,602
145,100
95,917
146,547
144,750
145,450
0
SERVICE INDICATORS:
Number of copies
205,000
240,000
230,000
240,000
270,000
275,000
275,000
COST INDICATORS:
Expenditures
153,211
142,602
145,100
95,917
146,547
144,750
145,450 0
- Program Revenues
Insurance rebate
34,512
24,013
15,000
9,070
30,000
30,000
30,000
= Levy Dollars
118,699
118,589
130,100
86,847
116,547
114,750
115,450 0
Other Dollars
STAFFING:
27
FUND: 101 General DEPARTMENT MISSION:
To provide a modem, flexible, full - service criminal
DEPARTMENT Police justice agency which is responsive to community
needs.
DEPT NO: 42100
DESCRIPTION OF ACTIVITY:
The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood,
Shorewood and Tonka Bay. Through this venue, the department provides for the protection
of the safety and well - being of citizens in the community, the prevention and detection of
crime, and the enforcement of all local, state and federal laws in a cost - efficient manner.
Costs and staff are allocated to each of the participating cities proportionate to the amount of time
spent in each city. For 1999, the pro -rata share of costs and staff time for City of Shorewood
is estimated at 46.0 %.
OBJECTIVES:
- Implement targeted traffic control program
HIGHLIGHTS /COMMENTS:
Supplies /Materials
Service for civil defense sirens
Fuel /maintenence for Snowmobile
Support Services:
Police services contract for 2000
Full -time Traffic Control Specialist through March, 2000
Targeted Traffic Control
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
Transfers:
Transfer to Equipment Replaement Fund for Snowmobile Replacement
28
FUND: 101
18,505
DEPARTMENT: Police
20,500
DEPT 42100
BUDGET
Actual
Actual
Budget
YTD Oct
Annual Requested
Proposed
Adopted
ITEM
1997
1998
1999
1999
EST -99
2000
2000
2000
Staffing
0
0
0
0
0
0
0
0
Supplies /Materials
1,132
36
1,600
401
900
600
600
0
Support Services
504,347
539,084
551,828
487,548
551,828
558,345
557,345
0
Charges & Fees
0
0
0
0
0
0
0
0
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
800
800
800
800
800
800
0
TOTAL
505,479
539,920
554,228
488,749
553,528
559,745
558,745
0
Expenditures
505,479
539,920
554,228
488,749
553,528
559,745
558,745
Initial complaint reports
18,505
18,802
20,500
20,500
20,500
Clearance rate - ICR's
97.5%
96.9%
97.0 %
TO BE SUPPLIED
97.0%
97.0%
Part I crimes (serious)
214
242
250
250
250
Part II crimes (other)
568
650
625
BY POLICE CHIEF
625
625
Clearance rate (Parts I & II)
58.0%
55.0%
58.0%
58.0%
58.0%
Statewide clearance rate
42%
Unknown
Unknown
WHEN AVAILABLE
Unknown
Unknown
Citations issued
4,539
4,625
4,500
4,500
4,500
Police vehicles
8
8
9
9
9
Shorewood demand
46.1%
45.9%
46.0%
45.5%
45.5%
COST INDICATORS:
Expenditures
505,479
539,920
554,228
488,749
553,528
559,745
558,745
0
- Program Revenues
Fines
62,726
58,240
71,900
61,614
81,900
75,700
75,700
= Levy Dollars
442,753
477,194
482,328
427,135
471,628
484,045
483,045
0
STAFFING:
Chief
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Lieutenant
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Sergeant
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
Investigator *
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
Patrol Officer
7.00
7.00
7.00
7.00
7.00
7.75
7.75
7.75
Shorewood Traffic Control Offic
1.00
1.00
1.00
1.00
1.00
0.25
0.25
0.25
Administrative Clerk
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Clerk/Typist (part time) **
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
* 1 Juvenile Specialist
** 2 Part time Q .6
29
FUND: 101 General DEPARTMENT MISSION:
Provide the highest possible quality of fire
DEPARTMENT Fire Protection suppression, prevention and eduction services,
and First Responder emergency medical services.
DEPT NO: 42200'
DESCRIPTION OF ACTIVITY:
Fire services are contracted by the City through the cities of Excelsior and Mound.
This department provides for the protection of life and property of the citizens of
the community through fire prevention and suppression, fire inspection, building inspection,
fire code enforcement and emergency medical services.
OBJECTIVES:
HIGHLIGHTS /COMMENTS:
Support Services:
Fire contracts with Mound ($7,236) and Excelsior ($166,939)
30
FUND: 101 DEPARTMENT: Fire Protection DEPT 42200
BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 199 1999 EST -99 2000 2000 2000
Staffing
0
0
0
0
0
0
0
0
Supplies /Materials
0
0
0
0
0
0
0
0
Support Services
151,893
156,623
166,355
127,004
166,355
171,175
171,175
0
Charges & Fees
0
0
0
0
0
0
0
0
Capital Outlay
455
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
152,348
156,623
166,355
127,004
166,355
171,175
171,175
0
SERVICE INDICATORS:
Fire calls
134
148
135
11
15
135
135
Rescue calls
124
126
125
95
120
125
125
Inspection hours
19
225
25
27
27
25
25
Investigation hours
38
22
35
18
18
35
35
Other hours *
361
517
400
406
420
400
400
Cost of emergency
response
138,323
141,243
149,255
109,904
149,255
153,305
153,305
Cost of inspection/
investigation
14,025
15,380
17,100
17,100
17,100
17,870
17,870
* includes plan review, paper work,
complaint investigation, tank removals, burning permits, etc.
COST INDICATORS:
Expenditures 152,348 156,623 166,355 127,004 166,355 171,175 171,175 0
- Program Revenues 0 0 0 0 0 0 0 0
= Levy Dollars 152,348 156,623 166,355 127,004 166 171,175 171,175 0
STAFFING:
Chief
Asst. Chief
Captain
Lieutenants
Fire Marshall
Training Officer
Firefighters
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
4.00
4.00
4.00
4.00
4.00
4.00
4.00
4.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
37.00
37.00
37.00
37.00
37.00
37.00
37.00
37.00
31
FUND: 101 General DEPARTMENT MISSION:
Enforce construction safety and related building
DEPARTMENT Protective Inspection codes through plan review and inspections.
Enforce animal control ordinances.
DEPT NO: 42400
DESC RIPTION OF ACTIVITY:
This department provides for the issuance building and construction permits, review of
construction plans and specifications, enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units, and inspection of zoning violations.
The department also provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
- Increase and enhance public information through the development of at least
two handouts relative to building codes
- Explore joint inspection possibilities with adjoining communities
- Enhance environmental inspections
HIGHLIGHTS /COMMENTS:
Staffing:
Includes step increases
Supplies /Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Membership to ICBO
Charges & Fees:
Remittances to state of permit surcharges collected
Capital Outlay:
32
FUND: 101
DEPARTMENT: Protective Inspection
DEPT 42400
BUDGET
Actual
Actual
Budget
YTD Oct
Annual Requested
Proposed
Adopted
ITEM
1997
1998
1999
1999
EST -99
2000
2000
2000
Staffing
61,488
64,599
72,287
51,928
75,122
81,466
82,040
0
Supplies /Materials
48
452
625
128
400
450
450
0
Support Services
3,017
2,957
4,200
2,147
3,696
3,600
3,600
0
Charges & Fees
8,324
7,044
7,000
0
0
0
0
0
Capital Outlay
0
107
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
72,877
75,159
84,112
54,203
79,218
85,516
86,090
0
SERVICE INDICATORS:
No. of permits issued
New Homes
41
35
30
21
30
50
50
Additions/Other
630
623
550
552
600
600
600
Avg inspections/permit
New Homes
8 -10
8 -10
8 -10
8 -10
8 -10
8 -10
8-10
Additions/Other
2 -8
2-8
2 -8
2 -8
2 -8
2 -8
2-8
No. of complaints
COST INDICATORS:
Expenditures
72,877
75,159
84,112
54,203
79,218
85,516
86,090
0
- Program Revenues
Building Permits
213,593
201,336
150,000
136,097
150,000
175,000
175,000
State Surcharges
8,626
7,996
7,500
600
500
500
Rental Housing License:
245
0
0
70
70
3,500
3,500
0
= Levy Dollars
(149,587) (1
(73,388)
(8 1, 9 64)
(71,452)
(93,484)
(92,910)
0
STAFFING:
Full time:
Building Official
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Planning Dir
.05
.05
.05
.05
.05
.05
.05
.05
Planning Asst
.30
.30
.30
.30
.30
.30
.30
.30
Secretary/Recept
.10
.10
.10
.10
.10
.10
.10
.10
33
FUND: 101 General DEPARTMENT MISSION:
Enforce animal control ordinances.
DEPARTMENT Animal Control
DEPT NO: 42700
DESCRIPTION OF ACTIVITY:
The department provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
HIGHLIGHTS /COMMENTS:
Staffing:
Supplies /Materials:
Support Services:
Animal control contracts with City of Orono and Claws, Paws & Hooves
Charges & Fees:
Capital Outlay:
34
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
FUND: 101 DEPARTMENT: Animal Control DEPT 42700
BUDGET
ITEM
Actual
1997
Actual
1998
Budget
1999
YTD Oct
1999
Annual Requested Proposed
EST -99 2000 2000
Adopted
2000
Staffing
0
0
0
0
0
0
0
0
Supplies /Materials
0
0
0
0
0
0
0
0
Support Services
13,367
17,458
18,000
15,489
18,500
19,000
21,000
0
Charges & Fees
0
0
0
0
0
0
0
0
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
SERVICE INDICATORS:
No. of Animal Complaints
COST INDICATORS:
Expenditures 13,367 17,458 18,000 15,489 18,500 19,000 21,000 0
- Program Revenues
= Levy Dollars 13,367 17,458 18,000 15,489 18,500 19,000 21,000 0
STAFFING:
Full time:
35
FUND: 101 General DEPARTMENT MISSION:
DEPARTMENT City Engineer Provide engineering and construction management
services for the City.
DEPT NO: 43010
DESRIPTION OF ACTIVITY:
This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specifications, and on -site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
OBJECTIVES:
Complete an inventory of right -of -way needs on collector street system
- Keep construction project files up -to -date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Keep change orders at less than 5% of original contract amount
- Provide in -house engineering where feasible
- Provide good public relations with property owners adjacent to construction projects
HIGHLIGHTS /COMMENTS:
Staffing:
90% of City Engineer /Public Works Director, including step increases
25% of full time clerical
Supplies /Materials:
Computer maintainance/Upgrade
Books, Materials and Software
Support Services:
Contractual engineering for 2000
Contractual engineering technical assistance
Cellular phone Airtime
Conferences and mileage
Subscriptions and Memberships
Charges & Fees:
Capital Outlay:
36
FUND: 101
DEPARTMENT: City Engineer
DEPT 43010
BUDGET
Actual
Actual
Budget
YTD Oct
Annual Requested Proposed
Adopted
ITEM
1997
1998
1999
1999
EST -99
2000
2000
2000
Staffing
62,236
72,312
84,327
59,330
78,273
82,883
83,316
0
Supplies /Materials
43
390
1,050
698
1,050
1,050
1,050
0
Support Services
17,024
19,676
17,100
7,836
16,800
16,100
16,100
0
Charges & Fees
0
0
0
0
0
0
0
0
Capital Outlay
133
150
0
0
150
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
79,436
92,528
102,477
67,864
96,273
100,033
100,466
0
SERVICE INDICATORS:
City Engineer
Hrs spent on City Projec
576
560
485
562
700
700
700
Hrs charged to develope
117
10
55
40
45
45
45
COST INDICATORS:
Expenditures
79,436
92,528
102,477
67,864
96,273
100,033
100,466
0
- Program Revenues
Public Projects
27,270
21,015
28,000
20,363
25,000
33,000
33,000
Private Projects
6,953
600
2,000
2,400
2,500
2,000
2,000
Other
-
--
--
--
-
-
-
-
= Levy Dollars
45,213
70,913
72,477
45,101
68,773
65,033
65,466
0
STAFFING:
Full time:
City Engineer 1.00 1.00 1.00 0.90 0.90 0.90 0.90 0.90
Clerical - 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Part time:
Clerical .50 - - - - - -- --
37
FUND: 101 General DEPARTMENT MISSION:
DEPARTMENT Public Works Service Provide supervision and support for all public
works functions; provides for public works utilities,
DEPT NO: 43050 shop and equipment maintenance and fuels
DESCRIPTION OF ACTIVITY:
The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
HIGHLIGHTS /COMMENTS:
Staffing:
Includes step increases
Supplies /Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Janitorial Services
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
Hazardous Waste Licenses
Miscellaneous equipment rentals
Memberships
Charges & Fees:
Capital Outlay:
Replacement Radio
Walk Behind Lawn Mower
Backpack Blower
Portable Generator
Transfers:
Transfer to Equipment Replacement Fund
38
FUND: 101 DEPARTMENT: Public Works Service DEPT 43050
BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2000
Staffing
173,382
174,984
147,540
147,255
177,374
186,713
188,513 0
Supplies /Materials
32,008
34,642
35,700
30,906
37,077
35,700
35,700 0
Support Services
16,879
16,168
20,700
13,753
18,600
22,150
22,150 0
Charges & Fees
0
0
0
0
0_
0
0 0
Capital Outlay
0
0
1,250
1,204
1,204
1,075
1,975 0
Transfers
119,395
123,225
117,000
117,000
117,000
122,000
122,000 0
TOTAL
341,664
349,019
322,190
310,118
351,255
367,638
370,338 0
SERVICE INDICATORS:
No of Gopher One calls
2,622
2,640
2,600
2,801
3,300
2,800
2,800
No of vehicle repairs
105
102
110
105
110
110
190
COST INDICATORS:
Expenditures
341,664
349,019
322,190
310,118
351,255
367,638
370,338 0
- Program Revenues
= Levy Dollars
341,664
349,019
322,190
310,118
351,255
367,638
370,338 0
STAFFING:
Full time:
City Engineer /Pub Wks Dii -- -- -
0.10
0.10
0.10
0.10
0.10
Supervisor of Oper. & Mait 1.00 1.00 1.00
1.00
1.00
1.00
1.00
1.00
Lt Equip Oper 1.90 1.90 1.90
2.40
2.40
2.40
2.40
2.40
Clerical 0.25 0.25 0.25
0.25
0.25
0.25
0.25
0.25
Part time:
39
FUND: 101 General
DEPARTMENT Streets & Roadways
DEPT NO: 43100
DEPARTMENT MISSION:
To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
economical manner
DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, and minor storm sewer repair.
OBJECTIVES:
- Maintain the pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Visually inspect storm drainage grates annually and repair as needed
HIGHLIGHTS /COMMENTS:
Staffing:
Includes step increases
Supplies /Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Safety training
Contracted road striping
Transfers:
Transfer to Street Replacement Fund
40
FUND: 101
0
DEPARTMENT: Streets & Roadways
0
DEPT 43100
BUDGET
Actual
Actual
Budget
YTD Oct
Annual
Requested Proposed
Adopted
ITEM
1997
1998
1999
1999
EST -99
2000
2000
2000
Staffing
72,658
56,672
93,591
61,197
85,824
90,764
91,927
491,691
Supplies /Materials
32,733
34,022
32,000
28,959
32,000
33,000
33,000
0
Support Services
21,280
3,750
6,100
2,942
8,876
6,100
6,100
0
Charges & Fees
0
0
0
0
0
0
0
0
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
290,000
340,000
360,000
360,000
360,000
347,000
347,000
0
TOTAL
416,671
434,444
491,691
453,098
486,700
476,864
478,027
0
SERVICE INDICATORS:
Miles of street
State
3
3
3
3
3
3
3
County
2
2
2
2
2
2
2
City - MSA
9
9
9
9
9
9
9
City - Local
46
49
49
49
49
49
49
Miles Sealcoated
5
5
5
5
5
5
5
Tons of patch material
1,289
1,315
1,380
1,348
1,400
1,380
1,380
COST INDICATORS:
Expenditures
416,671
434,444
491,691
453,098
486,700
476,864
478,027
0
- Program Revenues
MSA Maintenance
13,750
13,750
13,750
13,750
13,750
13,750
13,750
Transfer from Street Fur
-
-
32,000
32,000
32,000
33,000
33,000
Budgeted Reserve
-
--
= Levy Dollars
402,921
420,694
445,941
407,348
440,950
430,114
431,277
0
STAFFING:
Full time:
Lt Equip Operators 2.20 2.20 2.20 2.00 2.00 2.00 2.00 2.00
41
FUND: 101 General DEPARTMENT MISSION:
DEPARTMENT Snow & Ice Removal Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
DEPT NO: 43125 efficient movement of traffic
DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 24nch or greater
snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control,
and is performed as needed.
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
HIGHLIGHTS /COMMENTS:
Staffing:
Includes step increases
Supplies /Materials:
Sand and calcium chloride for ice control
42
FUND: 101 DEPARTMENT: Snow & Ice Removal DEPT 43125
BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2000
Staffing
22,127
10,608
27,317
15,151
27,487
28,755
29,078
0
Supplies /Materials
20,277
11,848
17,500
10,780
17,500
17,500
17,500
0
Support Services
0
0
0
0
0
0
0
0
Charges & Fees
0
0
0
0
0
0
0
0
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
42,404
22,456
44,817
25,931
44,987
46,255
46,578
0
SERVICE INDICATORS:
Miles of street plowed
46
49
49
49
49
49
49
Tons of salt used
310
211
250
205
250
250
250
Tons of sand used
1,250
1,135
1,200
817
1,200
1,200
1,200
Manhours spent
1,216
690
1,000
690
1,000
1,000
1,000
No. of cul-de -sacs
85
88
88
88
88
88
88
plowed
COST INDICATORS:
Expenditures
42,404
22,456
44,817
25,931
44,987
46,255
46,578
0
- Program Revenues
MN Snow Removal Aii
5,520
0
0
0
0
0
0
0
= Levy Dollars
36,884
22,456
44,817
25,931
44,987
46,255
46,578
0
STAFFING
Full time:
Lt Equip Oper /Foreman
.50
.50
.50
.50
.50
.50
.50
.50
43
FUND: 101 General DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
DEPARTMENT Traffic Control /St Lights intersections and other locations throughout the
City for the safety of pedestrians and vehicular
DEPT NO: 43160 traffic
DESCRIPTION OF ACTIVITY:
Includes maintenace of semaphores and traffic control devices, and maintenance /replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBJECTIVES:
HIGHLIGHTS /COMMENTS:
Supplies /Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
Support Services:
,
FUND: 101
DEPARTMENT: Traffic Control/Street Lighting
DEPT 43160
BUDGET
Actual
Actual
Budget
YTD Oct
Annual Requested Proposed
Adopted
ITEM
1997
1998
1999
1999
EST -99
2000
2000
2000
5
5
5
5
COST INDICATORS:
Staffing
0
0
0
0
0
0
0
0
Supplies /Materials
4,161
4,653
4,500
4,191
5,000
4,600
4,600
0
Support Services
34,762
34,636
34,000
25,773
34,500
34,500
34,500
0
Charges & Fees
0
0
0
0
0
0
0
0
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
38,923
39,289
38,500
29,964
39,500
39,100
39,100
0
SERVICE INDICATORS:
No of street lights
182
187
190
188
188
190
190
No of traffic signals
5
5
5
5
5
5
5
COST INDICATORS:
Expenditures
38,923
39,289
38,500
29,964
39,500
39,100
39,100 0
- Program Revenues
= Levy Dollars
38,923
39,289
38,500
29,964
39,500
39,100
39,100 0
STAFFING:
45
FUND: 101 General DEPARTMENT MISSION:
DEPARTMENT Sanitation/Waste Rmv/Weed: Provide for the general sanitation and cleanliness
of the City and provide for the treatment of noxious
DEPT NO: 43200 weeds on City properties.
DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean -up
of properties in violation of City zoning and sanitation codes, as necessary.
OBJECTIVES:
- Aid in private property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS /COMMENTS:
Staffing:
Miscellaneous staff time for property clean -ups
Support Services:
Miscellaneous property clean -ups
Contracted weed spraying services
46
FUND: 101 DEPARTMENT: Sanitation/Waste Removal/Weeds DEPT 43200
BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2000
Staffing
1,729
27,507
616
195
618
622
625
0
Supplies /Materials
0
0
0
0
0
0
0
0
Support Services
3,376
82,613
4,000
2,769
3,269
4,000
3,500
0
Charges & Fees
0
0
0
0
0
0
0
0
Capital Outlay
0
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
0
TOTAL
5,105
110,120
4,616
2,964
3,887
4,622
4,125
0
SERVICE INDICATORS:
No of weed complaints
2
2
2
0
0
2
2
No of notices served
1
1
0
0
0
1
1
No of parcels sprayed
0
0
0
0
0
0
0
Miles /roadside sprayed
10
10
10
10
10
10
10
Spraying in Dollars
2,742
2,769
3,000
2,769
2,769
3,000
3,000
COST INDICATORS:
Expenditures
5,105
110,120
4,616
2,964
3,887
4,622
4,125
0
- Program Revenues
Fed Disaster Aid
75,000
0
0
0
= Levy Dollars
5,105
35,120
4,616
2,964
3,887
4,622
4,125
0
STAFFING:
47
FUND: 101 General DEPARTMENT MISSION:
To provide diseased tree inspection services to
DEPARTMENT Tree Maintenance residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
DEPT NO: 43250 City rights -of -way and other property
DESCRIPTION OF ACTIVITY:
This department is responsible for detection and removal of diseased and unsafe trees on City
rights -of -way and other properties, and pruning of trees on city property. Tree inspection
services are provided to citizens on an on -call basis.
OBJECTIVES:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
HIGHLIGHTS /COMMENTS:
Staffing:
Includes step increases
Supplies /Materials:
Small Tools
Paint for tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certification
B-1
FUND: 101 DEPARTMENT: Tree Maintenance DEPT 43250
BUDGET Actual Actual Budget YTD Oct Annual Requested Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000 2000
Staffing
3,655
6,837
8,452
4,900
8,521
9,014
9,129 0
Supplies /Materials
502
1,201
550
555
555
750
750 0
Support Services
12,226
5,099
13,220
7,502
13,190
13,220
12,220 0
Charges & Fees
0
0
0
0
0
0
0 0
Capital Outlay
0
0
0
0
0
0
0 0
Transfers
0
0
0
0
0
0
0 0
TOTAL
16,383
13,137
22,222
12,957
22,266
22,984
22,099 0
SERVICE INDICATORS:
No of trees removed
22
7
20
22
25
20
20
Yards of brush hauled
540
200
700
340
400
500
500
COST INDICATORS:
Expenditures 16,383 13,137 22,222 12,957 22,266 22,984 22,099 0
- Program Revenues
= Levy Dollars 16,383 13,137 22,222 12,957 22,266 22,984 22,099 0
STAFFING:
Lt Equip Oper /Foreman .20 .20 ' .20 .20 .20 .20 .20 .20
M
FUND: 101 General DEPARTMENT MISSION:
'
Maintain City parks, trails & beaches to ensure safe
DEPARTMENT: Parks & Recreation and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
'
DEPT NO: 45200 ages and physical abilities
DESCRIPTION OF ACTIVITY
The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields, trails, ice rinks, buildings and other play areas.
,
Winter ice skating, and summer recreation programs (administered by Minnetonka
Community Schools) are coordinated under this department.
OBJECTIVES:
- Continue implementation of the trail planning process:
- Further define potential trail segments by using community outreach and neighborhood meetings.
,
- Identify and secure funding sources for the Smithtown Road trail segment, as well as future segments.
- Construct the Vine Hill /Covington Road segment
- Continue to implement the Freeman Park master plan by sonstructing a multi- purpose building.
- Work with South Lake Minnetonka communities to secure funding, identify a site, and construct a skate park.
- Identify needs and assist the Shorewood Parks Foundation in coordination of fundraising efforts (to replace
diminishing park dedication fees).
i
- Continue promoting the benefits of investing in Shorewood parks, and develop support for funding operation
and park improvements
HIGHLIGHTS /COMMENTS:
Staffing:
'
Includes step increases
Part time includes Park Commission Secretarial
Seasonal includes Summer employees and Winter Rink Attendants
Supplies /Materials:
Small tools
,
Maintenance contracts for computer and office equipment
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Contracted park & trail planning services
'
Playground and beach scheduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
'
Annual park newsletter
Rental of portable toilets
Rental of Temporary Warming House at Cathcart Park
Charges & Fees:
Capital Outlay:
Transfers:
Transfer to Park Capital Improvement Fund
50
I I
I I
I I
I I
FUND: 101
95.80
DEPARTMENT: Parks & Recreation
95.80
DEPT 45200
BUDGET
Actual
Actual
Budget
YTD Oct
Annual Requested
Proposed
Adopted
ITEM
1997
1998
1999
1999
EST -99
2000
2000
2000
Staffing
74,877
68,253
95,276
63,203
83,178
86,990
90,808
0
Supplies /Materials
16,441
17,204
19,200
10,067
14,150
19,200
19,200
0
Support Services
23,586
24,830
34,130
18,685
30,330
27,930
27,930
0
Charges & Fees
0
0
0
0
0
0
0
0
Capital Outlay
289
0
0
0
0
0
0
0
Transfers
20,000
10,000
0
0
0
10,000
10,000
0
TOTAL
135,193
120,287
148,606
91,955
127,658
144,120
147,938
0
Acres of maint park
95.80
95.80
95.80
95.80
95.80
95.80
95.80
No. of ballfields
Expenditures
135,193
120,287
148,606
91,955
127,658
144,120
Softball
3
3
3
3
3
3
3
Baseball
5
5
5
5
5
5
5
No. of shelters
4
4
4
4
4
4
4
No. of hockey rinks
2
2
2
2
2
2
2
No. of skating rinks
3
3
3
3
3
3
3
Miles of Trails
2.75
2.75
2.75
2.75
2.75
2.75
2.75
Cost of maint per acre
955
886
1,125
731
983
1,053
1,065
No. of times rinks are
cleaned & resurfaced
80
80
80
80
80
80
80
No. of picnic tables
45
45
45
45
45
45
45
No. of Tennis Courts
4
4
4
4
4
4
4
COST INDICATORS:
Expenditures
135,193
120,287
148,606
91,955
127,658
144,120
147,938
0
- Program Revenues
Sports Organizations
12,000
7,150
12,000
4,670
12,000
12,000
12,000
Tonka Bay - Beach
570
366
570
0
570
500
500
Transfer from Trail Fund
0
0
6,000
6,000
6,000
3,000
3,000
Capital Levy
20,000
10,000
0
0
0
10,000
10,000
0
= Levy Dollars - Maint.
102,623
102,771
130,036
81,285
109,088
118,620
122,438
0
STAFFING:
Full time:
Lt Equip Oper /Foreman
1.60
1.60
1.60
1.30
1.30
1.30
1.30
1.30
Clerical
.25
.25
.25
.25
.25
.25
.25
.25
Part time:
Clerical
-
-
-
-
-
-
-
-
Seasonal:
Summer
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
Winter (rinks)
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
51
FUND: Water MISSION:
To provide a safe, clean, uninterrupted
SUBFUND: Water Operations supply of drinking water to all City
residents connected to the City water system.
FUND NO: 601
DESCRIPTION OF ACTIVITY:
Responsible for operation and maintenance of five (5) well systems, including all
pumps and wellhouses, maintenence of water tower and treatment plant, and
extension of new watermain and construction of new water facilities, as necessary.
OBJECTIVES:
- Supply a safe, clean uninterrupted source of water to all connections
- Explore possibility of interconnecting with other communities
- Perform pump repair and relining of Boulder Bridge Well
HIGHLIGHTS /COMMENTS:
Revenues:
Estimated water sales based on quarterly billing at a tiered rate of $1.50 - $1.75/1,000 gallons
Connection and permit revenues estimated based on 30 new homes
Miscellaneous Income includes interest income and Cellular Antenna Space Rentals
Expenses:
Staffing:
.10 Senior Accounting Clerk
.30 Light Equipment Operator
.10 Receptionist/Secretary
Supplies /Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Maintenance of gate valves
Small tools and chemicals for water treatment
Support Services & Charges:
Engineering
Contract with Munitech for system maintenance - 6% increase from 1999
Training for Water Operations License
Insurance on water system
Water testing & Water Quality Reporting
Water system analysis
Capital Outlay:
Recondition Woodhaven Pressure Tank
Replace Amesbury Well Pipe
Install Shorewood Ponds /Oaks Watermain Loop
Other:
Water Purchased from other communities
Meter purchases
Well utility charges
Transfers to Water Debt Service Fund and General Fund
Depreciation (Non -cash expense accounts for future system replacement)
52
I I
I I
FUND: #601
13,749
FUND: Water Operations
20,440
18,281
21,117
DEPT #
BUDGET
Actual
Actual
Budget
YTD Oct
Annual
Proposed
Adopted
ITEM
1997
1998
1999
1999
Est -99
2000
2000
REVENUE
Other
67,158
64,193
66,200
51,342
65,600
70,000
Charges for Service
236,806
265,558
252,750
332,062
397,500
334,750
0
Misc. Revenue
86,126
61,030
61,167
68,765
74,820
72,700
0
TOTAL REVENUE
322,932
326,588
313,917
400,827
472,320
407,450
0
EXPENSES
Staffing
13,749
14,748
20,440
18,281
21,117
21,260
0
Supplies /Materials
18,117
20,535
34,100
48,761
55,300
25,750
0
Support Services & Charges
82,531
71,514
74,050
62,494
71,359
71,350
0
Other
67,158
64,193
66,200
51,342
65,600
70,000
0
Capital Outlay
0
8,926
11,200
698
698
321,000
0
Transfers
40,000
40,000
42,400
42,400
42,400
45,000
0
Depreciation
91,470
125,396
140,000
106,800
140,000
140,000
0
TOTAL EXPENSES
313,025
345,312
388,390
330,776
396,474
694,360
0
SERVICE INDICATORS:
Miles of Water Line
16
16
16
16
16
16
No. of Connections
1,028
1,061
1,102
1,081
1,085
1,120
No. of Hydrants
220
220
222
222
222
222
Avg Daily Consump- gals
403,000
403,000
430,000
420,000
420,000
430,000
Water rate /1000 gals
1.45
1.45
1.45
1.45
1.45
1.50/1.75
CASH FLOW IMPACT:
Beginning Cash Balance
729,554
605,461
653,835
653,835
653,835
869,681
869,681
Revenues
322,932
326,588
313,917
400,827
472,320
407,450
0
Expenditures
(313,025)
(345,312)
(388,390)
(330,776)
(396,474)
(694,360)
0
Depreciation
91,470
126,799
140,000
106,800
140,000
140,000
0
Construction of Infrastructun
(142,388)
(49,142)
Other Cash Flow Impacts
(83,082)
(10,559)
Ending Cash Balance
605,461
653,835
719,362
830,686
869,681
722,771
869,681
STAFFING:
Sr. Acctg. Clerk
.10
.10
.10
.10
.10
.10
.10
Lt. Equip. Oper. /Foreman
.10
.30
.30
.30
.30
.30
.30
Secretary/Recept
.10
.10
.10
.10
.10
.10
.10
53
for the periodic payment of principal and interest
OBJECTIVES:
HIGHL IGHTS/COMMENTS:
Revenues:
Property Tax Levy for Debt Service
Special Assessments on Water Improvements
City of Victoria Payments
Connection Charges
Interest Income
Transfers from Water Operating Fund
Expenses:
Staffing:
Supplies /Materials:
Support Services:
Charges & Fees:
Capital Outlay:
Other:
Debt service payments - Principal and interest
54
FUND: Water
MISSION:
To provide for the retirement of
SUBFUND: Water Debt Service
debt incurred to construct water
system improvements.
FUND NO: 601
DESCRIPTION OF ACTIVITY:
Responsible for the accumulation of resources for the retirement of Water Fund debt, and
'
for the periodic payment of principal and interest
OBJECTIVES:
HIGHL IGHTS/COMMENTS:
Revenues:
Property Tax Levy for Debt Service
Special Assessments on Water Improvements
City of Victoria Payments
Connection Charges
Interest Income
Transfers from Water Operating Fund
Expenses:
Staffing:
Supplies /Materials:
Support Services:
Charges & Fees:
Capital Outlay:
Other:
Debt service payments - Principal and interest
54
FUND: #601 FUND: Water - Debt Service DEPT #
BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000
REVENUE
Sp Assess /Connect Chgs
Misc. Revenue
Transfers
250,448
250,401
215,000
185,641
238,600
140,000
96,580
54,521
51,848
51,872
51,872
49,174
40,000
40,000
40,000
40,000
40,000
40,000
387.028
344.922
306,848
277,513
330,472
229,174
1
in
TOTAL REVENUE
EXPENSES
Staffing
Supplies /Materials
Support Services
Charges & Fees
Other - Debt Service
Capital Outlay
Transfers
TOTALEXPENSES
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
244,334
310,085
296,235
295,934
296,235
298,021
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
244,334
310,085
296,235
295,934
296,235
298,021
0
SERVICE INDICATORS:
Outstanding Debt, Year End 2,655,000 2,470,000 2,290,000 2,290,000 2,290,000 2,100,000 2,100,000
CASH FLOW IMPACT:
Beginning Cash Balance
326,487
469,181
504,018
504,018
504,018
538,255
538,255
Revenues
387,028
344,922
306,848
277,513
330,472
229,174
0
Expenditures
(244,334)
(310,085)
(296,235)
(295,934)
(296,235)
(298,021)
0
Ending Cash Balance
469,181
504,018
514,631
485,597
538,255
469,408
538,255
STAFFING:
55
FUND: Sanitary Sewer
SUBFUND: Sanitary Sewer
DEPT NO: 611
MISSION:
To provide a safe, sanitary sewer
service to all City residents
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of sixteen (16) lift stations, and cleaning,
televising and repairing sewer mains to control inflow and infiltration. Sewage
treatment is performed by Metropolitan Council Environmental Services (MCES) and is
provided for in this area.
OBJECTIVES:
- Work with MCES to correct inflow and infiltration into the sanitary sewer system
- Work with MCES to reduce sewage treatment costs to the City
- Refurbish two lift stations per year
HIGHLIGHTS /COMMENTS:
Revenues:
Quarterly Sewer service charges at $60.00 per quarter
Interest revenue from investment of Sewer Fund cash balances
Other permit and connection fee revenues estimated based on 30 new homes
Expenses:
Staffing:
.10 Senior Accounting Clerk
.20 Light Equipment Operator
.10 Receptionist/Secretary
Supplies /Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Contract with Munitech for system maintenance
Sewer Main Cleaning
Inflow & Infiltration Control
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
Charges & Fees:
Charges for sewage flow into City of Excelsior trunk mains
Metropolitan Council Environmental Services sewage treatment charges
Capital Outlay:
Refurbish Shady Island and Birch Bluff Lift Stations
Transfers:
General Fund Overhead Costs
Depreciation (Non -Cash Expense accounts for future system replacement)
56
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I �
I I
I I
I I
I I
FUND: # 611 FUND: Sanitary Sewer DEPT #
BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000
REVENUE
Charges for Service
857,816
851,760
809,891
583,533
835,080
738,315
0
EXPENSES
Staffing
7,094
23,747
16,215
9,337
16,215
16,694
0
Supplies /Materials
6,084
5,965
12,000
13,229
15,900
12,800
0
Support Services & Charges
621,749
452,410
597,450
345,094
389,430
486,575
0
Capital Outlay
0
0
67,000
3,960
48,000
100,000
0
Transfers
0
0
6,000
6,000
6,000
10,000
0
Depreciation
191,393
195,394
195,000
164,520
200,000
200,000
0
TOTAL EXPENSES
826,320
677,516
893,665
542,140
675,545
826,069
0
SERVICE INDICATORS:
Miles of Sewer Line
55
56
56
57
57
57
No. of Connections
2,623
2,653
2,692
2,669
2,675
2,705
No. of Lift Stations
16
16
16
16
16
16
Sewer Charge
65.00
65.00
65.00
65.00
65.00
60.00
CASH FLOW IMPACT:
Beginning Cash Balance
1,082,948
1,297,812
1,642,334
1,642,334
1,642,334
2,001,869
2,001,869
Revenues
857,816
851,760
809,891
583,533
835,080
738,315
0
Expenditures
(826,320)
(677,516)
(893,665)
(542,140)
(675,545)
(826,069)
0
Depreciation
191,393
195,394
195,000
164,520
200,000
200,000
Other Cash Flow Impacts
(8,025)
(25,116)
Ending Cash Balance
1,297,812
1,642,334
1,753,560
1,848,247
2,001,869
2,114,115
2,001,869
STAFFING:
Sr. Acctg. Clerk
.10
.10
.10
.10
.10
.10
.10
Lt. Equip. Oper. /Foreman
.40
.20
.20
.20
.20
.20
.20
Receptionist/Secretary
.10
.10
.10
.10
.10
.10
.10
57
FUND: Recycling MISSION:
To provide weekly pickup of recyclables
SUBFUND: Recycling to all City residents; provide for the annual
pickup of household and yard wastes
FUNDNO: 621
DESCRIPTION OF ACTIVITY:
Weekly pick -up of newspaper, corrugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. Includes annual City curbside pickup of large household
items and brush, and operation of an annual brush /leaf composting drop -off site.
OBJECTIVES:
- Continue weekly pickup of recyclable materials
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Provide a leaf and yard waste disposal site in Fall of the year
HIGHLIGHTS /COMMENTS:
Revenues:
County Aid is a Hennepin County grant
Charges for Service includes City Clean -up fees and a
City Recycling Fee of $1.50 per month per household
Tranfers /other includes transfers, interest income and revenue sharing from the Recycling Contractor
Expenses:
Staffing:
Miscellaneous staffing for City Clean -up and Yardwaste Disposal
Supplies /Materials:
Office Supplies
Support Services:
Recycling contract with E -Z Recycling - $2.05 /household /month for 2,400 households
City Clean -up costs
58
FUND` #621 FUND: Recycling DEPT #
BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 200 2000
REVENUE
County Aid 21,501 21,332 20,265 21,860 21,860 22,000 0
Charges for Service 50,389 69,925 65,700 50,568 66,050 66,550 0
Transfers /other 858 1,185 900 1,111 1,500 1,000 0
TOTAL REVENUE & 72,748 92,442 86,865 73,539 89,410 89,550 0
OTHER SOURCES
EXPENSES
Staffing
571
1,424
1,526
543
1,096
1,526
0
Supplies /Materials
2,079
232
150
143
150
150
0
Support Services & Charge:
70,150
78,712
83,310
70,453
83,020
84,760
0
Capital Outlay
0
0
0
0
0
0
0
Transfers
0
0
0
0
0
0
0
TOTAL EXPENSES
72,800
80,368
84,986
71,139
84,266
8 6,436
0-
SERVICE INDICATORS:
Avg. mo. Participant Hshld
1,256
1,300
1,300
1,305
1,305
1,300
Avg. mo. tonage
80
75
70
75
75
75
CASH FLOW IMPACT:
Beginning Cash Balance
12,385
14,257
17,503
17,503
17,503
22,647
22,647
Revenues
72,748
92,442
86,865
73,539
89,410
89,550
0
Expenditures
(72,800)
(80,368)
(84,986)
(71,139)
(84,266)
(86,436)
0
Other Cash Flow Impacts
1,924
(8,828)
Ending Cash Balance
14,257
17,503
19,382
19,903
22,647
25,761
22,647
STAFFING:
59
FUND: Stormwater Management MISSION:
To provide proper surface water and
SUBFUND: Stormwater Management ground water management throughout
the City.
FUND NO: 631
DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
OBJECTIVES:
HIGHLIGHTS /COMMENTS:
Revenues:
Stormwater Management Utility Charges
Misc. Revenue includes interest income and other misc. revenue
Transfers from the General Fund
Expenses:
Staffing:
10 Senior Accounting Clerk
10 Light Equipment Operator /Foreman
Supplies /Materials:
Drainage Correction/Maintenance Materials
Support Services:
Engineering
Contractual Services for drainage correction
Capital Outlay:
Gideon Glen Drainage Project
•i
FUND: #631 FUND: Stormwater Management Utility DEPT #
BUDGET Actual Actual Budget YTD O t Annual Proposed Adopted
ITEM 1997 1998 1999 1999 EST -99 2000 2000
REVENUE
Charges for Service
44,911
45,591
44,500
29,935
44,500
45,000
0
Misc. Revenue
12,932
12,889
6,500
8,201
9,500
6,500
0
Transfers
10,000
10,000
10,000
10,000
10,000
10,000
0
TOTAL REVENUE &
67,843
68,480
61,000
48,136
64,000
61,500
0
OTHER SOURCES
0
71,632
0
24,235
25,000
135,000
0
EXPENSES
Staffing
3,251
1,898
8,531
1,327
1,838
8,587
0
Supplies /Materials
2,278
119
4,000
1,350
2,500
4,000
0
Support Services
16,263
26,698
13,150
4,378
5,31.1
12,150
0
Charges & Fees
0
0
0
0
0
0
0
Capital Outlay
0
71,632
0
24,235
25,000
135,000
0
Transfers
0
0
0
0
0
0
0
TOTAL EXPENSES
21,792
100,347
25,681
31,290
34,649
159,737
0
SERVICE INDICATORS:
CASH FLOW IMPACT:
Beginning Cash Balance
189,385
233,903
199,404
199,404
199,404
228,755
228,755
Revenues
67,843
68,480
61,000
48,136
64,000
61,500
0
Expenditures
(21,792)
(100,347)
(25,681)
(31,290)
(34,649)
(159,737)
0
Other Cash Flow Impacts
(1,533)
(2,632)
0
Ending Cash Balance
233,903
199,404
234,723
216,250
228,755
130,518
228,755
STAFFING:
Sr. Acctg. Clerk .05 .05 .10 .10 .10 .10 .10
Lt. Equip. Oper. /Foreman .10 .10 .10 .10 .10 .10 .10
61
FUND: Liquor MISSION:
To control the sale and distribution of
SUBFUND: packaged alcholic beverages within the
'
City and to provide property tax relief
FUND NO: 640 the use of operation profits.
DESCRIPTION OF ACTIVITY:
Provides
'
for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
'
- Effectively control the sale of packaged alcoholic beverages in the City
'
- Reduce rent in Waterford Store through reduction of floor space
- Produce a reasonable net profit
HIGHLIGHTS /COMMENTS:
Revenues:
,
Estimated liquor sales
Expenses:
Staffing:
'
1.00 Operations Manager
3.00 Assistant Managers
.15 Senior Accounting Clerk
'
14.00 Part time Sales Clerks
Supplies /Materials:
Office Supplies,
Bags, Postage
Services & Charges:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
,
Electric & Gas Utilities, and Refuse Hauling
Building Rental
Advertising
Credit Card Service Charges
'
Capital Outlay:
Transfers Out:
'
Transfer to General Fund
Misc. Revenue /Expenditures:
'
Interest Income & Service Charges
62
'
FUND: # 640
SUBFUND: Liquor Operations
DEPT #
BUDGET
Actual
Actual
Budget
YTD Oct
Annual
Proposed
Adopted
ITEM
1997
1998
1999
1999
Est -99
2000
2000
REVENUE
Beginning Cash Balance
52,376
55,492
44,595
44,595
44,595
Sales
1,876,662
2,075,484
2,211,000
1,869,680
2,267,975
2,483,055
0
Cost of Goods
1,492,786
1,649,619
1,735,365
1,481,627
1,799,882
1,950,932
0
GROSS PROFIT
383,876
425,865
475,635
388,053
468,093
532,123
0
EXPENSES
0
Ending Cash Balance
55,492
44,595
80,280
80,115
64,929
Staffing
181,363
197,757
215,450
166,644
214,236
253,078
0
Supplies /Materials
9,076
9,506
9,000
11,138
12,313
10,510
0
Services & Charges
203,181
210,013
223,000
182,221
230,410
246,721
0
Depreciation
10,551
10,758
9,625
7,900
9,525
9,125
0
Capital Outlay
0
0
0
0
0
0
0
TOTAL EXPENSES
404,171
428,034
457,075
367,903
466,484
519,434
0
TOTAL OPERATING INCOME (LOSS
(20,295)
(2,169)
18,560
20,150
1,609
12,689
0
Transfers In /(Out)
0
0
0
0
0
(10,000)
0
Misc. Revenue /(Expense)
7,258
6,915
7,500
7,357
8,600
9,200
0
NET INCOME (LOSS)
(13,037)
4,746
26,060
27,507
10,209
11,889
0
SERVICE INDICATORS:
None
CASH FLOW IMPACT:
Beginning Cash Balance
52,376
55,492
44,595
44,595
44,595
64,929
64,929
Net Operating Income /Loss
(20,295)
(2,169)
18,560
20,150
1,609
12,689
0
Depreciation
10,551
10,758
9,625
7,900
9,525
9,125
0
Other Cash Flow Impacts
12,860
(19,486)
7,500
7,470
9,200
(800)
0
Ending Cash Balance
55,492
44,595
80,280
80,115
64,929
85,943
64,929
STAFFING:
Full time:
Operations Manager
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Assistant Manager
3.00
3.00
3.00
3.00
3.00
3.00
3.00
Sr. Acctg. Clerk
.15
.15
.15
.15
.15
.15
.15
Part time:
Sales Clerks
16.00
15.00
14.00
14.00
14.00
14.00
14.00
63