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CITY OFSBOREWOOD
CITY COUNCn.. REGULAR MEETING
MONDAY, NOVEMBER 22, 1999
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Immediately following the regular meeting, the City Co_d) will convene into executive session to
discuss Utigation and personnel matters.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love_
Stover
Garfunkel
Lizee
Zerby _
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Special Meeting Minutes November 8, 1999 (Att.-#2A Minutes)
B. City Council Regular Meeting Minutes November 8, 1999 (Att.-#2B Minutes)
C. City Council Work Session Minutes November 8, 1999 (Att.-#2C Minutes)
3. CONSENT AGENDA. Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
A. A Motion Authorizing Extension of Agreement for Cleaning Services for City Hall and
Public Works Facility (Att.-#3A Proposed Agreement)
B. A Motion to Approve an Agreement for Prosecuting Services for the Years 2000 and
2001 and Approving a Letter of Agreement Regarding Forfeitures (Att.-#3B Proposed
Agreements)
C. A Motion to Adopt a Resolution Accepting Bituminous Overlay Project Improvements
(Att.-#3C Proposed Resolution)
D. A Motion Authorizing the Hiring of an Assistant Liquor Operations Manager (Att.-#3D
Staff Memorandum)
NOTE: Give the public an opportunity to request an item be removed from the
COlUeld Agerula. Comments can be taU" or f[IJe&tioIU asud following removalfrom
COlUent Agenda.
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
II, ~....
CITY COUNCtt. AGENDA. NOVEMBER 22,1999
PAGE20F2
5. PARKS - Report by Representative
Report on Park Commission Meeting Held November 9, 1999 (Att.-#5 Draft Minutes)
6. PLANNING - Report by Representative
A. A Motion to Direct Staff to Prepare Findings of Fact Regarding a Conditional Use
Permit for Six-Foot Fence in Setback Area (Att.-#6A Planner's Memorandum)
Applicant: Kirk Dickey
Location: Adjacent to 3221 Highway 7, Chanhassen
B. A Motion to Direct Staff to Prepare Findings of Fact Regarding a Variance for Two
Houses on One Lot (Att.-#6B Planner's Memorandum)
Applicant: Kim Koehnen
Location: 6115 Seamans Drive
C. A Motion to Approve a Preliminary Plat - Seamans Estates (Att.-#6C Planner's
Memorandum)
Applicant: Kim Koehnen
Location: 6115 Seamans Drive
D. A Motion to Direct Staff to Prepare Findings of Fact Regarding a Conditional Use
Permit for Substandard Lot in Shoreland District (Att.-#6D Planner's Memorandum)
Applicant: Leo Slechta
LOcation: 4205 Enchanted Lane
7. GENERAL
8. ENGINEERlNGlPUBUC WORKS
9. REPORTS:
A. AibniniRtrator & Stall'
Engineer's Report on Meeting Held at Touka Bay on County Road 19 Intersection
Improvements
Report on Boulder Bridge Badger Field Litigation (perkins Contracting)
B. Mayor and City Coundl
Discussion of Ward System for City
10. ADJOURN TO EXECUTIVE SESSION SUBJECT TO APPROVAL OF CLAIMS (Att.-
#10)
TO:
Mayor and Members of the City Council
FROM:
Park Commission
RE:
LRT Winter Use
DATE:
November 17, 1999
At the direction of the Council, we again discussed winter use/maintenance options for the LRT at
our November 9 meeting. This memo is to clarify our discussions and concensus on the two
important components ofLRT use this winter.
First, the Commission feels very strongly that 99-00 will be a transitional year for the LR T. The .
use is transitioning from motorized to non-motorized. To successfully facilitate that transition, the
Commission agreed that we must first end the snowmobile use. To do that, plowing may be the
most effective short term remedy. Given that we are in an unusual weather cycle, it was not
possible to put a time frame on how long the plowing should continue during the season. We
were advised that the Council will be monitoring the situation and felt that we should partner with
them and reconvene the discussion in January.
Second, the Commission felt very strongly that a second important component of a successful
transition is citizen education and input. Not only educating the snowmobilers of the use change,
but educating the general public and other trail users that this is a transition year and it will take
some patience on the part of everyone to be successful. We further committed to soliciting as
much citizen input as possible into maintenance options via the newsletter and an LRT trail walk
to be scheduled in late January.
The Commission agreed that once the transition is completed, we can plan for the variety of uses
that will be on the trail and how to accommodate them.
To summarize, the Park Commission agreed the LRT is in transition period. Snowmobiles must
be removed before we can fully accommodate a variety of other users. Education of the general
public and patience on all of our parts is essential to making this work to everyone's benefit. We
will expect to hold a mid-winter discussion with the Council or representatives to determine
progress and further action for the balance of the winter.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SH<?REWOOD, MINNE~OTA 55331-8927. (612) 474-3236
FAX (612) 474-0128 . www.cl.shorewood.mn.us . cltyhall@cLshorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, November 22,1999
Agenda Item #3A: This is an agreement with Senior Community Services to provide cleaning
service of Drew Kriesel for City Hall and the Public Works facility. The terms are the
same as the previous year with the exception of a 5% increase. Drew continues to do an
excellent job in maintaining both facilities.
Agenda Item #3B: This is a 2 year extension on an prosecuting agreement with Ken Potts. The
amounts covered in this agreement are included in the budget for the year 2000. It is an
increase of $1,200 annually over the previous contract.
Agenda Item #3C: This resolution accepts the 1999 Bituminous Overlay Project and authorizes
final payment to DMJ.
Agenda Item #30: Information on the individual proposed for hiring an Assistant Liquor
Operations Manager is enclosed in the packet. The Liquor Committee will have met in
advance of the Council meeting to review the recommendation.
Agenda Item #6A: Although Kirk Dickey's house at 3221 State Highway 7 is located in
Chanhassen, the north 90 feet of his property is located in Shorewood. He wishes to
build a six-foot fence within eight feet of the highway right-of-way line. This is allowed
under our ordinance pursuant to a conditional use permit. His plans confonn with the
criteria for such a C. U.P. and the Planning Commission voted unanimously to
recommend approval. Approval by the Council requires a four-fifths vote. Staff should
be directed to prepare a resolution for the next meeting.
Agenda Item #6B: Kimberly Koehnen would like to live in her existing home at 6115 Seamans
Drive while her new house is being built. The City has granted variances of this type in
the past, subject to certain conditions. The Planning Commission voted unanimously to
recommend approval of Ms. Koehnen's request. A follow up discussion included
direction to staff to prepare an ordinance amendment creating a C.U.P. process for this
type of request. Council approval requires a four-fifths vote. Staff should be directed to
prepare a resolution for the next meeting.
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ltoJ PRINTED ON RECYCLED PAPER
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Agenda Item #6C: Kimberly Koehnen (yes, the same one as Item #6D!) has requested approval
of a preliminary plat which would divide her 5.8 acres into five residential building lots.
The plat is consistent with zoning and subdivision requirements and the Planning
Commission recommended approval, subject to staff recommendations, the most
significant one being to address drainage concerns. Approval by the Council requires a
simple majority vote. Staff will prepare a resolution for the next meeting.
Agenda Item #60: Diane and Leo Slechta have applied for a conditional use permit to build on a
substandard lot (it is only 211 square feet short of the lot area requirement) at 4205
Enchanted Lane. Based upon recommendations of the staff and the Planning
Commission (5-1 vote), the applicants will revise their plans to comply with building
elevation requirements and to address tree preservation issues. Approval of the C.D.P.
requires a four-fifths vote by the Council. Staff should be directed to prepare a resolution
for the next meeting.
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CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
MONDAY, OCTOBER 8, 1999
CONFERENCE ROOM
5755 COUNTRY CLUB ROAD
6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL SPECIAL MEETING
Mayor Love called the Special Meeting to order at 6:00 p.m.
DRAfT
A. Roll Call
Present:
Mayor Love; and Councilmembers Lizee and Zerby
Absent:
Councilmembers Stover and Garfunkel
B.
Review Agenda
There were no changes to the agenda as presented.
2. INTERVIEW FOR AN APPOINTMENT TO THE LAKE MINNETONKA
CONSERVATION DISTRICT BOARD OF DIRECTORS
The City Council conducted an interview with the following:
6:00 p.m.
7:20p.m.
Tom Skramstad, 28020 Woodside Road
Tim Boehm, 27975 Boulder Circle
3. ADJOURN
Lizee moved, Zerby seconded, to adjourn the special meeting at 7:37 p.rn. to the regular
meeting of the City Council. Motion passed 3/0.
WOODY LOVE, MAYOR
A TTEST:
JAMES C. HURM, CITY ADMINISTRATOR
#ZA
MINUTES
D RA~l
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 8, 1999
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
1.
CONVENE CITY COUNCIL MEETING
Mayor Love called the meeting to order at 7:00 P.M.
A. Roll Call
Present: Mayor Love; Councilmembers Garfunkel. Lizee, Stover, and Zerby; Administrator
Hurm; Attorney Keane; Public Works Director Brown; and Finance Director Rolek.
. Absent: None.
B. Review Agenda
Mayor Love read the agenda for November 8, 1999. Administrator Hurm requested Item 7A.
Consideration of a Motion to Adopt a Resolution Making an Appointment to the Lake
Minnetonka Conservation District. be removed from the agenda as not all of the candidates were
able to be interviewed this evening. The agenda was approved as amended.
Lizee moved, Garfunkel seconded accepting the agenda as amended. Motion passed 5/0.
C. Presentation of Appreciation to Park Commissioner Bill ColopouIos
.
Mayor Love presented a plaque to Bill Colopoulos for his five years of service on the Park
Commission. Mr. Colopoulos accepted the plaque noting that he enjoyed serving on the Park
Commission and wished the Council well in its endeavors with the parks in the City.
2. APPRO V AL OF MINUTES
City Council Regular Meeting Minutes October 25, 1999
Garfunkel moved, Zerby seconded approving the City Council Regular Meeting Minutes
for October 25, 1999, as amended on Page 4, under paragraph 4, adding "Councilmember
Zerby felt pedestrian safety might improve if the striping increased the number of
parking spaces." Motion passed 5/0.
1tzB
CITY COUNCIL AGENDA - NOVEMBER 8,1999
PAGE 2
3. CONSENT AGENDA
Garfunkel moved, Stover seconded approving the Motions contained on the Consent
Agenda and Adopting the Resolutions therein:
A. A Motion Adopting RESOLUTION NO. 99-100. "A Resolution Approving a
Request for a Subdivision/Combination (Lot Line Rearrangement) for Ron
Smith, 20435/20445 Radisson Road."
B. A Motion Approving a Sign Permit for True Value Hardware, Shorewood
Village Center, 23600 State Highway 7.
C. A Motion Adopting RESOLUTION NO. 99-101. "A Resolution Accepting
Bids and A warding Contract for a Dump Truck."
D.
A Motion Approving an Agreement for Recording Services.
.
E. A Motion Approving an Agreement for Animal Boarding Services for the
Year 2000.
Motion passed 5/0.
4. MATTERS FROM THE FLOOR
There were no public comments.
5. PARKS - Report by Representative
A. Report on Park Commission Meeting Held October 26, 1999
Commissioner Dallman reported on the matters considered and actions taken at the October 25, .
1999, meeting of the Park Commission ( as detailed in the minutes of that meeting).
B. Report on Dug-out Plans as Proposed by South Tonka Little League for Field
#2 at Freeman Park & Referral to Planning Commission
Commissioner Dallman noted dugout plans were moving forward thanks in part to a donation
from the Pohlad family. Dallman also noted that the third base dugout would require a variance
from the Planning Commission. A waiver for variance application fees was requested by
Dallman and Gordy Lindstrom. Vice-president of the South Tonka Little League.
Zerby moved, Lizee seconded, a motion to refer placement of the dugout to the Planning
Commission and to waive the variance application fee. Motion passed 5/0.
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CITY COUNCIL AGENDA - NOVEMBER 8, 1999
PAGE 3
C. Direction on Winter LRT Trail Maintenance
Administrator Hurm summarized four options for trail maintenance and reviewed the checklist
for snowmobiling for the 1999-2000 season. Councilmember Stover expressed concern over the
small number of citizen responses to this issue. Discussion centered on a suggestion made to
plow the trail through December 15, 1999, or two significant snowfalls, as has been the choice
for the past two years.
Lizee moved, Stover seconded, directing staff to provide a total clearing of the LRT until
December 15, 1999, or through two significant snowfalls. Stover made a friendly
amendment to discuss this issue at the December 6, 1999, City Council meeting and to
encourage more input on this issue prior to that meeting. Motion passed 5/0.
6. PLANNING - Report by Representative
.
The Planning Commission did not meet prior to this Council meeting, thus, there was nothing to
report.
Mayor Love recognized Boy Scout Troop # 424 as visitors in the Council Chambers at this time
and thanked them for their interest.
7. GENERAL
A. Consideration of a Motion to Adopt a Resolution Making an Appointment to
the Lake Minnetonka Conservation District (This item was tabled to a further
meeting when the final applicant can be interviewed.)
B. Consideration of a Motion to Approve By-laws for the Land Conservation /
Environment Committee
.
Stover moved, Lizee seconded approving the By-Laws for the Land
Conservation/Environment Committee. Motion passed 5/0.
C. Consideration of a Motion to Approve an Agreement with APT Minneapolis,
Ine. for Installation of PCS Antennas
Administrator Hurm noted a change from previous agreements on Page 3, Paragraph 3, regarding
Annual Rent. Hurm stated this agreement was believed to be a fair agreement and approval was
recommended.
Mayor Love also commended staff for their hard work related to this issue. .
Lizee moved, Stover seconded approving installation of PCS Antennas by APT
Minneapolis, Inc. Motion passed 5/0.
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CITY COUNCIL AGENDA - NOVEMBER 8, 1999
PAGE 4
8. ENGINEERING/PUBLIC WORKS
A. Consideration of a Motion Accepting Easement Agreements for Trunk
Highway 7 Access Closures
Garfunkel moved, Zerby seconded accepting the Easement Agreements for Trunk
Highway 7 Access Closures. Motion passed 5/0.
9. REPORTS:
A. Administrator & Staff
i.- Report on Eureka Road Walk Held October 30, 1999
Engineer Brown reported a large turnout for this event. Citizens were unanimous in opposition to
the watermain running down Eureka Road and believed it should instead go through Freeman .
Park. Brown also thanked citizens for their feedback and a good thorough discussion of the issue.
Mayor Love noted traffic was the biggest concern of the neighborhood and suggested a letter be
drafted to neighbors not in attendance restating the traffic concern and the issues covered in
Engineer Brown's report.
ii. Report on Fall Clean-up Day Held October 30, 1999
Engineer Brown reported the Fall Clean-up Day was well attended and without problem.
iii. Third Quarter Report on Council Priorities in 1999
Administrator Hunn reported on progress being made on Council priorities in 1999. He also
stated Mayor Love and he met with Representative Barb Sykora, and the City has been gathering
information regarding wards in Shorewood to be shared at a future City Council meeting.
iv. Report on Neighborhood Link Project
.
Administrator Hunn shared information on progress being made on the Neighborhood Link
Project which is basically a service for neighborhood organizations providing them with a free
web site to post upcoming meetings and events, newsworthy items, general information, and
links to other sites, through the Neighborhood Link web site. Councilmember Zerby stated he
liked the idea as an interactive almanac for the City as well as providing a message board for
citizens, and a place to share basic information about the City and neighborhoods. Mayor Love
also expressed interest in bringing the internet information to the local level. Support for this
project will be pursued further.
Administrator Hunn also noted he received a call from Wallace Wierson, 19765 Excelsior
Boulevard, regarding the annual deer problem in this area. The Council has considered this
issue previously, and the DNR has made some suggestions regarding this problem.
.
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CITY COUNCIL AGENDA - NOVEMBER 8, 1999
PAGES
Hurm reported Mary Bensman is resigning from the Park Commission effective immediately.
Mayor Love stated the vacancy would be filled in January.
B. Mayor and City Council
Report on Fire Department Review Committee Meeting Held October
26,1999
Mayor Love began this report by commending Administrator Hurm for his helpfulness and effort
regarding different formulas in the issues before the Committee. He stated he is encouraged by
how well the cities involved are working together to find common goals. The cities are looking
at this area as a whole area rather than single city communities. He noted reaching this goal is
challenging, but they are making progress.
10.
ADJOURNMENT
Zerby moved, Garfunkel seconded adjourning the Regular Meeting to Work Session at
8:03 P.M. Motion passed 5/0 .
Respectfully submitted,
Sally Keefe,
Recording Secretary
WOODY LOVE, MAYOR
ATTEST:
JAMES C. HURM, CITY ADMINISTRATOR
Mayor Love called the meeting to order at 8:07 P.M.
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, NOVEMBER 8, 1999
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
IMMEDIATELY FOLLOWING
REGULAR MEETING
AGENDA
1. CONVENE WORK SESSION MEETING
A. Roll Call
Present: Mayor Love; Councilmembers Garfunkel, Lizee, Stover, and Zerby; Administrator
Burm; Public Works Director Brown; and Finance Director Rolek.
.
Absent: None.
B. Review Agenda
Mayor Love read the Agenda for November 8, 1999. The agenda was approved and submitted.
2. DISCUSSION OF PROPOSED 2000 UTILITY BUDGET
Finance Director Rolek stated there has been no appreciable change in the water rates since 1993.
There is a proposed three and one half percent rate increase for next year in this area. Due to the
concern of water conservation, residents will be asked to make payments for water using a tiered
system of consumption in the future.
.
Engineer Brown then spoke about the need for the maintenance and repair portion of the Water
Fund. Be questioned the possibility of replacing one of the wells versus the cost of maintaining
it throughout the future.
Rolek reported on the Water Debt Service Budget and noted any excess revenues will be held in
reserve for future water debt service needs. Rolek next noted the Sewer Fund includes an
approximate 7.69% decrease in cost to residents with future reductions slated for the next few
years.
Munitech's contract with the City expires at the end of 1999. There is concern about the level of
service being received. Discussion about the possibility of bringing the maintenance of these
systems back under the jurisdiction of the City is being pursued.
Rolek reviewed the Recycling and Stormwater Management funds. Be stated there is no
anticipated increase in recycling fees for residents at this time.
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'CITY COUNCIL WORK SESSION MINUTES
NOVEMBER 8,1999 - PAGE 2
3. ADJOURN
Zerby moved, Garfunkel seconded to adjourn the Work Session Meeting at 8:42 P.M.
Motion passed 5/0.
ResDectfullv submitted.
Sally Keefe
Recording Secretary
ATTEST:
WOODY LOVE, MAYOR
.
JAMES C. HURM, CITY ADMINISTRATOR
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AGREEMENT TO PROVIDE CLEANING SERVICES AT SHOREWOOD CITY
HALL AND PUBLIC WORKS FACILITIES
THIS INDEPENDENT CONTRACTOR AGREEMENT, made this day of
, 19-, by and between THE CITY OF SHOREWOOD, a Minnesota
municipal City, (the City) and Senior Community Services(the Contractor).
INTRODUCTION:
WHEREAS, the City is a Minnesota-municipal City engaged in the business of providing
municipal services; and
WHEREAS, the City desires to retain the Contractor to provide Janitorial Services by Drew
Kriesel, 726 80th Street, Victoria, Minnesota, and both parties desire to enter into an agreement for such
services upon the terms and conditions contained herein; and
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WHEREAS, the Contractor will, pursuant to this agreement, render services in the course of an
independent occupation representing the will of the City only as to the result of the work and not as to
the means by which it is accomplished.
NOW, THEREFORE, in consideration of the mutual promises contained herein,
IT IS HEREBY AGREED:
1.) Term- The term of this Agreement shall be from January I, 2000 through December 31,
2000 unless terminated earlier as provided herein by Section 7. The parties may extend the term for
an additional twelve (12) month period by written agreement.
2.) Extent of Services The Contractor is free to devote time, attention and energy to other
businesses in which the Contractor may be engaged. The Contractor is not in any way granted an
exclusive right to undertake janitorial services for the City.
.
(a) The Contractor will be paid $ $253.57 per month for the cleaning of City Hall and
$170.62 for the cleaning of the Public Works Facility.
(b) The Contractor will perform all services listed on Exhibit A and attached hereto.
( c) The Contractor will coordinate work with the Executive Secretary/Deputy Clerk.
(d) The Contractor is responsible for all costs associated necessary cleaning supplies,
equipment and required insurance.
(e) The Contractor will be available for on an on-call basis when available.
4.) Remuneration - Subject to the provisions of Section 7, said City agrees to pay the
Contractor amount per month specified above in accordance with the City's general payment
practice.
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5.) Tools and Transportation - The Contractor is responsible for, and will provide, all necessary
tools and transportation in connection with the performance of any work for the City.
6 ) Performance - The Contractor agrees to perform all work in a professional manner and in
accordance with industry standards.
7.) Termination - In addition to expiration of the term specified in Section 2, the Contractor or
the City may unilaterally terminate this Agreement for any reason. Such termination shall be
effective upon receipt of written notice by the non-terminating party.
8.) Contractor's Obligations Upon Termination - Upon termination of this Agreement for any
reason, the Contractor shall immediately return to the City all property and records of the City in
hislher possession and discontinue further representation ofhimselflherself as an independent
contractor of the City
9.) Nature of Relationship - The Contractor shall conduct hislher business as an independent
contractor, and not as an employee of the City, for all purposes including, but not limited to, federal
tax and unemployment insurance purposes, Neither the City nor the Contractor shall be responsible
by any agreement, representation, or warranty made by the other, nor shall the City be obligated for .
damages to any person or organization for personal injuries or property damage arising directly or
indirectly out of the conduct of the Contractor's business or caused by the Contractor's actions,
failure to act, conduct, or negligence. The Contractor agrees to indemnity and hold the City harmless
for any such act, failure to act, conduct, or negligence pursuant to Section II of this Agreement. As
an dependent contractor, the Contractor shall be responsible for the payment of all income or other
taxes incurred as a result of remuneration paid to the Contractor. The Contractor shall also be solely
responsible for providing workers compensation insurance. Finally, as an independent contractor, the
Contractor shall not receive any of the fringe benefits or participate in any of the plans, arrangements
or distributions that the City provides to its employees.
10.) Worker's Compensation Insurance - The Contractor agrees to maintain, at hislher own
expense, worker's compensation insurance to fully protect both the Contractor and the City from
any and all claims for injury or death arising from the performance of this Agreement. The
Contractor agrees to waive, and does hereby waive, any responsibility of the City to provide .
Worker's Compensation Insurance to the Contractor,
11.) Indemnity - The Contractor agrees to indemnify and hold the City harmless from and
against any and all claims by or on behalf of any person arising from the Contractor's actions, failure
to act, conduct, or negligence while performing services pursuant to this Agreement. The Contractor
shall indemnify costs and expenses incurred in connection with any such claim, or in connection
with any action or proceeding brought thereon, including attorneys' fees and expenses. Upon notice
by the City, the Contractor shall defend the City in any such action or proceeding.
12.) Entire Agreement - This Agreement contains the entire agreement between the parties and
no amendment hereto shall be valid unless made in writing and signed by the parties. There is
merged herewith all prior and collateral representations, promises, and conditions concerning the
Contractor and the City. This Agreement supersedes and nullifies any preexisting agreements
between the parties relating to the subject matter of this Agreement.
13.) Severable - In the event any portion of this Agreement shall be held to be invalid, the same
shall not affect in any respect whatsoever the validity of the remainder of this Agreement.
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14.) Binding Effect - This Agreement shall be binding upon and inure to the benefit of all the
parties hereto, their heirs, executors, administrators, permitted assigns and successors in interest.
15.) Notices - Any notice required or permitted to be given under this Agreement shall be
sufficient if in writing and sent by registered or certified mail to the Contractor's residence or to the
principal office of the City, whichever shall be applicable.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year first
above written.
THE CITY:
THE CONTRACTOR
By:
James C. Hurm
Its: City Administrator
Approved as to form by
John Dean, City Attorney
Dated
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Exhibit A
Janitorial Services Contract
Dated:
The Contractor shall permit the following services in the timeframe described:
Areas to be Cleaned at City Hall
Include:
o Entrance and Reception Area
o General Offices
o Private Offices
o Washrooms
o Kitchenette
o Closet
o Council Chambers
Areas to be Cleaned at the Public
Works Facility Include:
o Entrance and Reception Area
o General Offices
o Washrooms
o Kitchenette
o Lunch Room
.
Duties will include the following:
Weekly:
. Vacuum all carpeted areas, including stairs to basement.
. Sweep and mop all hard floor surfaces.
. Dust office equipment and furniture. Desk tops if accessible.
. Clean and sanitize restrooms and water fountain.
. Clean main entry door glass areas.
. Wipe all counter work areas.
. Empty all waste baskets and recycling bins.
· Spot cleaning of carpet. Notify staff if unable to remove a spot.
· Mid-week cleaning of foyer and reception area (especially during winter months).
.
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Monthly:
. Dust blinds and window sills.
. Vacuum fabric chairs.
. Polish all wooden chair arms, conference tables, lobby tables, and Council Chamber dais table.
Quarterly:
. Clean ceiling light fixtures.
. Wipe baseboards and all ledges.
As Needed:
. Defrost refrigerator.
. Clean entry announcement boards and metal door framing.
.
.
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KENNETH N. POTTS, P.A.
ATTORNEY AT LAW
November 4, 1999
Mr. James Hurm
Shorewood City Manager
City of Shorewood
5775 Country Club Road
Shorewood, MN 55331
Re: Letter of Agreement
Dear Jim:
Enclosed for the City's review please find the following:
1). Letter of Agreement for the years 2000 and 2001.
2). Letter of Agreement in regard to Forfeitures.
3). Position Description.
I look forward to working with the City.
/ftJJ
Kenneth N. Potts
KNPlkp
Ene.
1000 SUPERIOR BOULEVARD
SUITE 300
WAYZATA, MINNESOTA 55391
TELEPHONE (612) 475-0704
TELECOPIER (612) 476-4447
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:Jt;38
003
LETTER OF AGREEMENT
To the Shorewood City Council,
As a duly licensed attorney to practice law in the State of Min-
nesota, I agree to perform all the duties outlined in the attached
Joint Prosecuting Attorney Position Description for the City of
Shorewood upon appointment by the City Council.
Further I agree to the following:
Term of Emplovment. The City employs Prosecutor as an attorney for
a term beginning January 1, 2000 and ending on December 31, 2001 .
unless terminated under the termination paragraph.
Termination. This Agreement shall terminate as follows:
a) By mutual agreement of the parties.
b) Upon the death of the prosecutor.
c) The City may terminate the agreement upon 30 days
written notice after which the City shall have no
further liability to the prosecutor.
d) In addition, the City shall have the right to terminate
this Agreement immediately upon the occurrence of anyone
of the following events:
1)
The revocation or suspension of Prosecutor's license
to practice law in the State of Minnesota.
.
2) The conviction of Prosecutor of any crime punishable
as a felony involving moral turpitude or immoral
conduct.
11/17/99
Shorewood City Council
Page Two
compensation: The City shall pay to the Prosecutor as compensation
for his services $19,300.00 per year. Said fee paid by the City
encompasses the entire amount owed, except for expenses such as
subpoena fees, filing fees and transcript fees. The City shall pay
prosecutor one twel veth of said annual amount each month upon
receipt of invoice and report of activity.
.
Entire Aqreement: Modifications; waiver. This Agreement
constitutes the entire agreement between the parties pertaining to
the subject matter contained in it and supersedes all prior and
contemporaneous agreements, representations and understandings of
the parties. No supplement, modifications or amendment of this
Agreement shall be deemed, or shall constitute, waiver of any other
provision, whether or not similar, nor shall any waiver con-
stititute a continuing waiver. No waiver shall be binding unless
executed in writing by the party making the waiver.
Sincerely,
Kenneth N. Potts
Date
.
POSITION DESCRIPTION
JOINT PROSECUTING ATTORNEY
The City Councils of Shorewood, Excelsior, and Tonka Bay have
recognized the merits of selecting one attorney to render joint
prosecuting services. It is the intent of this position
description to outline the duties of a prosecuting attorney
appointed separately by the three City Councils.
1.1) Duties and Supervision. During the term of this Agreement,
the Prosecutor agrees to perform the following duties:
1. Prosecution of all petty misdemeanor, misdemeanor and
some gross misdemeanor offenses committed within the
corporate limits of the cities.
2. Preparation of criminal complaints.
3.
Evaluate all cases where a plea of not guilty is entered.
A. Prosecute if warranted
B. Prepare pre-trial Rasmussen notice if required
C. Seek a complete additional investigation if
required
D. Plea bargain where advisable
4. Represent cities in all pre-trial motions.
5. Perform all needed legal research and prepare briefs ,when
required or advisable. .
6. Appear at arraignments.
.
7. Try all court or jury cases.
8.
Appear at all pre-trials and trial meetings.
.
9. Examine and evaluate whether a case should be appealed.
10. Prepare appellate briefs and other necessary documents
for all appeals and argue the case at oral arguments.
. 11. Make an accurate accounting of all hours spent by
activity, at least monthly, to each city.
12. Provide advice, consultation and training where required
to the South Lake Minnetonka Public Safety Department,
and to all other departments of the Cities in the
interpretation and enforcement of statutes or ordinances
and investigations of suspected violations, in connection
with the prosecution of criminal cases.
13. Performs other work as required for the proper discharge
of prosecutorial duties for the cities.
.
.
APPOINTMENT OF BACKUP
2.1) The prosecutor agrees to provi-de all the prosecution
services himself. That should he be unavailable through illness,
vacation or calendar conflicts that Prosecutor shall designate
another attorney as a backup with the approval of the City Manager.
That the backup attorney may be an attorney from the Prosecutor's
firm or outside the Prosecutor's firm. That in no event shall the
assignment of a backup attorney result in additional charges or
fees to the cities.
CONFLICT OF INTEREST
3.1) Should a conflict of interest arise the prosecutor shall
refer the matter to the City Manager and the City Manager will
select an attorney to prosecute the matter. The prosecutor will
aide in the selection of this attorney upon request of the City
Manager. The City Manager will negotiate with the attorney to
arrive at reasonable fee arrangement. These fees will be paid in
addition to the agreed upon compensation set forth in the letter of
agreement.
ERRORS AND OMISSIONS
4. 1) The Prosecutor, at his own-expense, will maintain an errors
and omissions policy or malpractice insurance holding the city
harmless for any alleged errors or omissions of the Prosecutor.
LETTER OF AGREEMENT IN REGARD TO FORFEITURES
To the Shore wood
City Council,
The council has determined that it is in the best interests of
their citizens that vehicles being driven by multiple DWI offenders
be forfeited to city.
I agree to pursue forfeiture actions as set forth in Minn. Stat.
169.1217. This would include the following services:
a) Filing the Summons and Complaint.
b) Bringing the appropriate motions.
c) Trying the case to the Court.
.
d) Filing all appellate pleadings if necessary.
c) Obtaining appropriate title so the vehicle can be
sold or maintained as set forth in the statute.
Compensation; The City shall pay attorney Kenneth N. Potts $70.00
per hour plus expenses, if any, to represent it in these forfeiture
actions.
Term of Emplovment. The City employs Kenneth N. Potts as the
attorney to represent it in these forfeiture actions beginning
January 1, 2000 and ending on December 31, 2001.
Termination. Should the City discover that the costs of pursuing
these forfeiture actions outweigh the benefits the City may .
terminate this agreement immediately.
Sincerely,
u~
{Kenneth N. Potts
~t?L
Date
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128. www.cLshorewood.mn.US. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
James C. Hurm, City Administrator
~
FROM:
Lany Brown, Director of Public Works
.
DATE:
November 5, 1999
RE: A Motion to Adopt a Resolution Accepting 1999 Bituminous Overlay Project and
Authorizing Final Payment
City Project 9910
DMJ Corporation has successfully completed the 1999 Bituminous Overlay Project. Staff has
reviewed the final product and has certified that it is ready for the City's final acceptance.
The Contractor has forwarded to the necessary withholding certificates and lien waivers to enable
final payment to be made. If approved, the attached resolution accepts the final project and
authorizes final payment to DMJ Corporation in the amount of $61,874.96.
.
n
~J PRINTED ON RECYCLED PAPER
:it 3t I
CITY OF SHOREWOOD
RESOLUTION NO. 99-
A RESOLUTION ACCEPTING 1999 BITUMINOUS OVERLAY PROJECT AND
AUTHORIZING FINAL PAYMENT, CITY PROJECT NO. 9910
WHEREAS, the City of Shorewood has entered into a contract with DMJ
Corporation for City Project No. 9910, 1999 Bituminous Overlay Project, and~
WHEREAS, the Contractor has petitioned for final acceptance of the
project and final payment based on work performed to date~ and~
WHEREAS, the Director of Public Works has made a final inspection of
the project and recommends acceptance and final payment be made by the City.
WHEREAS, DMJ Corporation has provided the City of Shorewood
adequate documentation indicating that the provisions of Minnesota Statutes 290.92
requiring withholding of State Income Tax, has been complied with~ and~
.
WHEREAS, DMJ Corporation has provided the City of Shorewood
evidence in the form of an affidavit that all claims against the Contractor by reasons of the
Contract have been fully paid or satisfactorily secured.
NOW, THEREFORE BE IT RESOLVED that the City of Shorewood
hereby accepts the work completed pursuant to said contract and authorizes final payment
to DMJ Corporation in the amount of$61,874.96.
ADOPTED by the City Council of the City of Shorewood this 22nd day of
November, 1999.
.
WOODY LOVE, MAYOR
ATTEST:
JAMES C. HURM, CITY ADMINISTRATOR
."--
Thomas E. Brokmeier
12265 Baltimore Court N.E.
Blaine, MN 55449
(612)767-2948
OBJECTIVE: To pursue a career in sales and customer service with a company
that values dedication, efficiency and customer satisfaction.
EDUCATION:
Sept. 1987 -May 1992
EMPLOYMENT:
epril 1996-Present
March 1995-Sept. 1996
.
Nov. 1989-Jan. 1995
University of Wisconsin-Whitewater
BSE: Education
Minor: Criminal Justice
Liquors Plus. Inc.
Management: Northgate Liquors, HamLake Liquor, LiquorMart
Responsibilities include:
*Sales and Purchasing of liquor, wine and beer for the stores
*Maintaining excellent customer relation and satisfactions
*Monitoring inventory levels and proper stock rotations for
product freshness
Pro Source Fitness
Sales Representative: Retail Division
Responsibilities include:
*Sales of high-end fitness equipment to customers in search
of quality
*Maintaining customer relations that result in customer
satisfaction and a base for repeat business
*Marketing the Retail Division to attract customers from all over
the Midwest
Whitewater CountlY Club
Assistant Manager: Clubhouse Operations
Responsibilities include:
*Sales of golfing and clubhouse memberships
*Purchasing products for bar, kitchen and pro shop operations
*Bartending, cooking and pro shop sales
PROFESSIONAL EXPERIENCES:
Sales Skills: Possess the ability to effectively move a product and provide customer service that
results in client satisfaction and a base for repeat business.
Communication Skills: Enjoy working with people and communicate well with customers to meet
their needs and interests.
if 3D
CITY OF SHOREWOOD
PARK COMMISSION
TUESDAY, NOVEMBER 9,1999
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:30 P.M.
MINUTES
1.
CONVENE PARK COMMISSION MEETING
D- [l.'..,. .~." FT
I J~' ~ .
. .',1 liil\f.l.-), .
Co-chair Dallman called the meeting to order at 7:34 p.m.
A. Roll Call
Present: - Co-chairs Dallman and Arnst; Commissioners, Puzak, Berndt and Themig;
City Administrator Jim Hurm; Councilmember Scott Zerby
.
It was noted that Commissioner Mary Bensman has resigned from the Park Commission
effective November 5, 1999.
B. Review Agenda
Commissioner Themig asked to include an item (4D) to report about the Minnesota
Recreational Parks Association conference.
Co-chair Dallman requested an item to discuss ideas for the winter maintenance of the
LRT trail per request of the City Council. It will be added under item #7.
Commissioner Puzak asked to do a quick report on design ideas for a skate park. That will
be item 4E.
.
Arnst moved, Berndt seconded to approve the agenda as amended. Motion passed
5/0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of October 26, 1999
Arnst moved, Themig seconded to approve the Minutes with the following change:
Page 5, Paragraph 6, Line 2-Change "right-a-way" to right-of-way.
Motion passed 5/0.
3. MATTERS FROM THE FLOOR
There were none.
t:F5
Park Commission
November 9, 1999 -Page 2
4. REPORTS
A. Report on Vending Machine
Administrator Hurm reported that the vending companies who were contacted by staff
were less than enthusiastic in their response. There was discussion on the reported
comments from the various companies. Council member Zerby pointed out that there can
be substantial cost for electricity to operate a machine. There were also comments about
the potential cost of vandalism, especially since it is intended to place the vending
machines in outside locations for greater accessibility.
Commissioner Arnst asked about up front costs, such as security deposit. Themig
explained that the vending company fully maintains the machines and keeps them stocked.
The City is given a percentage of the profit for placing the machine on its property. Hurm
said there will be more information available at the next meeting, but so far two of the
three cities that were polled about keeping vending machines outside have not had a good
experience. Themig explained how vending machines can be secured to prevent
vandalism. Midwest Vending, which seems to be the preferred option, provides a way to .
cage and bolt their machines.
Hurm said that additional cities will be called for further research. A draft RFP (Request
for Proposal) will be prepared for the Commission's review at their next meeting. It was
agreed that the idea of vending machines is still of interest.
B. Report on Recycling
Commissioner Berndt reported that she has new information about plastics. She stated
why she feels as a citizen that plastic should not go into an incinerator or land fills. E-Z
Recycling does have 9O-gallon recycling drums with lids, which they empty weekly. The
cost is $20 per drum each month, which would total about $200 for all the Shorewood
parks. One possible plan is that the City could provide the drums at each park and collect
all of the recycling for pick-up at the public works facility.
.
Berndt feels that, by putting drums in parks, we would be educating youth about recycling
and setting a standard for them to follow. She also explained how the recycling program in
the City of Minnetonka operates. To cover costs, Berndt suggested the idea of user fees or
profits from concessions. The next step is to find a way to work with the sports
organizations.
Themig agreed that the City should recycle, especially since residents are asked to do it at
their homes. Berndt commented that there is time to research the subject further since a
program would not be implemented until springtime. Themig asked if there is a possibility
of staff collecting recycling from the parks. Hurm said there are reasonable options. Co-
chair Arnst asked Commissioner Berndt to prepare information on funding options for
discussion at the next meeting. Berndt agreed, adding that as a citizen, she feels that sports
organizations should be more responsible for the problem.
.
.
Park Commission
November 9, 1999 -Page 3
C. Report on Request for Proposals for Concession Sales in the Multi-
Purpose Building
Administrator Hurm presented a draft RFP, stating that it is difficult to do since we don't
know when it will be open. Co-chair Dallman thought that someone in the concessions
business would like to be considering a proposal around the first of the year so this is not
too far in advance. Hurm said that the little league association has indicated interest in
operating the concession stand.
Co-chair Arnst commented that the presentation of the RFP is very dry and would not
encourage much response. She suggested jazzing it up with a few more adjectives to
increase the appeal. Hurm agreed. Themig pointed out that with most RFP's, you don't
have to worry about selling it. But we may have to be more sales-oriented on this, saying
it's a great opportunity. Arnst added that the draft RFP does not indicate how large the
audience would be. Puzak said you also need to tell vendors what facilities they will have
available (freezers, grills, etc.).
The topic of licensing was also discussed. Puzak suggested that the City ask prospective
vendors to partner with us on the design of the kitchen area. To incorporate this into the
RFP, ask applicants if they have design capability and ask for suggestions for equipment.
Puzak also suggested checking with the people at BayView Event Center in Excelsior for
concession sales and advice. Dallman agreed.
Themig pointed out that often the product supplier will provide equipment for their
products. Hurm said that would be helpful, 'however the equipment would not belong to
the City, in which case we may not be able to rent out the facility. Themig agreed that it
may not work to rent out the facility when other users have their inventory and equipment
there. On the plus side, Puzak pointed out that the vendor would have to maintain their
own equipment. There was discussion about securing the vending area from the rest of the
building for rental.
Council member Zerby asked why there had been talk about sharing profits with the
Shorewood Park Foundation. Hurm said it would depend on the future role of the
Foundation and how funds are to be used. That would be up to the Park Commission and
City Council. Dallman explained that when the first RFP was done, that was the intent
because the Foundation was going to fund the construction of the concession building.
Hurm asked if the general consensus of the Park Commission is that money from
concessions would go to the general fund. The Commissioners said yes.
Zerby also mentioned that January 4,2000 is a bad time for the deadline and suggested it
be pushed out further. Hurm agreed. Themig suggested February 1, 2000. Hurm said it is
usually 6 to 8 weeks after the RFP is approved and sent out. . Dallman said that would be
fine.
Themig suggested submitting a market study, even though it may be too sophisticated for
the level we are going. He also commented that the insurance requirements have changed.
Park Commission
November 9~ 1999 -Page 4
Hurm said he will bring that question to the City attorney. Dallman asked if the agreement
would go per calendar year. Hurm said it may be longer-2 to 5 years.
D. Report on Minnesota Recreation and Parks Association Conference
Commissioner Themig reported that he attended the MRP A conference and suggested that
the City of Shorewood may want to consider becoming a member. The Association is
becoming a strong advocate for parks in the State. Themig offered to bring more material
to the next meeting, if appropriate.
Themig attended one session on skate parks by a group that assesses risk. He explained
that they have tier 1 and tier 2 facilities. The session was good and he will pass on the
information to Commissioner Puzak. There was also a vendor that helps coordinate or
produce signs, if the Commission wants to do advertising in the parks. Themig brought a
handout for the file.
Also, the DNR had information on grant timelines. Some applications are due at the end .
of January. Themig explained there are two processes. February 28 is the trail grant
deadline, so we need to move soon. Other grants are available for obtaining conservation
easements. Themig recommended that City staff start working on grant applications. He
especially thought the Smithtown trail segment may be a great possibility for funding.
Themig said there was a group from the Center for Energy and Environment, which
focuses on renewable energy for parks. He thought it might be a good resource for
Commissioner Berndt and passed on some information to her.
Hurm said he would coordinate grant information for staff, saying that there is a need to be
careful about timing. It's tough to apply for a grant for a project that isn't yet approved. It
has to be thought through and presented appropriately. He said it would be presumptuous
to apply for a grant before the trail process is far enough along, (citing the example of the
Vine Hill Road trail).
Themig said he was talking about the west end of Smithtown, which is a go except for
funding and design details. If not now it's a whole year away. He recommended at least
an informal request be sent in now. Hurm said okay. Berndt added that she has heard
from parents of Minnewashta students who are anxious for a traiL
.
8:25 City Engineer Larry Brown arrived.
E. Update on Skate Park Design
Commissioner Puzak distributed information from the November 4 meeting of the
Skatepark Design Committee, including a draft drawing for a possible design. There were
4 teens and a few adults at the meeting. Puzak explained that he presented the concept of
the big picture that this is a park first, not just a skate facility. He showed a list of things
they wanted to cover as they design the park.
Park Commission
November 9, 1999 -Page 5
The plan is to be a tier I level facility in order to avoid insurance costs and supervision
requirements, etc. These are all issues to consider in design. Matt Pike's friend, Tim
Hughes, has been involved in other parks and visited them to do research. He created a
drawing of phase I, which Puzak showed to the Commission. The budget is $28,000 for
that much if done by the vendor. They will try to get it down to a budget of under $20,000.
Puzak described some of the details of the design, saying it is a good concept. He also
reported that the group is doing a great job and making good progress. The next meeting is
Saturday, November 20.
.
Hurm said that it still has not been determined if a Conditional Use Permit will be needed
for the project. He doesn't think one is technically needed however there still needs to be
communication with neighbors. He also reported on the status of fundraising for the
project. Greenwood, has set aside $600. Tonka Bay has agreed to $1,500. Shorewood
will give $7,000. Excelsior has questions. Deephaven has shown interest. Mayor Love
also indicated his company may donate funds. And there are the efforts of the Park
Foundation.
Co-chair Dallman brought up the improvements to the Little League field at Freeman Park.
There will be a public hearing and an application for a variance. Dallman also said that the
City Council has agreed to waive the application fee, but will have to go through the
process in order to add the dugout.
s. UPDATE ON THE TRAIL PLANNING PROCESS, RIGHT OF WAY
RESEARCH AND VINE HILUCOVINGTON DESIGN
.
Engineer Larry Brown has met with Don Sterna of WSB and has been assured that plans
are nearing completion. They are at the point of doing some revisions. Brown added his
own personal caution to remind the Commission that design professionals and consultants
need time to see if a plan makes sense besides meeting technical criteria. He cited the
example of problems resulting from time pressure on the Eureka Road watermain project.
In the case of the Vine Hill/Covington trail and the Freeman Park building, Brown is of the
opinion that WSB knows the City's priority and he does not want to push more than
needed. They have committed to have both projects ready to bid in the spring.
Co-chair Arnst asked Brown if he is feeling pressured. Brown replied that the items have
reappeared over the last three agendas and he just wants the Commission to know we are
not letting the project slide. He wants to reiterate that we have good professionals and are
working hard.
Arnst acknowledged the point and said they keep this on the agenda to keep the
Commission thinking of it and to keep it alive and current-not to apply pressure. Brown
said that he and Mayor Love talked about the Freeman building. There is a lot of energy
Park Commission
November 9, 1999 -Page 6
going toward this project, along with the trail plan. It is important to everyone and must be
kept in the public eye so they do not lose interest.
Themig said he thinks a spring bid is realistic, but asked Brown if he thinks they need to
extend the timeframe. Brown said it will be ready for a February or March bid, which is
good timing. Zerby said there are lots of things going for bid at that time and asked if that
is unusual. Brown said it is optimum timing and is not unusual.
Co-chair Arnst asked about the progress of the rights-of-way research. Brown said he met
with the attorney's assistant this past week. They need to spend more time at Hennepin
County, but hope to have a good feel in the next three weeks or so. Brown will provide an
update at the December Park Commission meeting.
Puzak restated the need to solicit help of a partner who knows the food service industry in
planning the final design of the Freeman Park building. Brown said that is one thing we
have going for us-we have a design professional who knows lots of other industries. As
we seek vendors, we will also work with those who offer suggestions.
.
Hurm brought up the potential Smithtown west trail segment, saying we want that to go as
smoothly and timely as possible. The big thing is to research right-of-ways. We need to
keep in mind a timeline to anticipate the next controversy.
6. REVIEW USER FEE PROPOSALS
Commissioner Themig handed out information on the base costs for park maintenance and
explained the additional costs generated by the various sports organizations. He then
described the park-use policy and cost estimates for the various uses. The policy states
that the City will provide basic park facilities. Improvements made by sports associations
become the property of the City. Themig also explained about exclusive use and
reservation fees for exclusive use.
The calculations were explained for the individual sports. It was pointed out that the cost .
is high to provide hockey facility, yet their use is only a portion of the available time. ..
Themig also explained the "Options for Recovering Costs for Providing Above Base
Maintenance" chart. With this there is an even fee, and it is easy to administer, but not the
fairest method. Option 3 is the most reasonable plan. It recognizes the City as a partner so
each pays 50%. This covers some of cost the City is incurring but also provides exclusive
use.
Hurm said each association is currently paying $3500 per year. An immediate problem is
that some organizations are not able to always pay even that amount. He cited the example
of adult softball and asked if you do not allow them to play the next year if they can't pay.
Themig suggested another option of offering the facility to some other group who can use
it more efficiently.
Park Commission
November 9, 1999 -Page 7
Puzak complimented Themig on his work, saying it is the beginning of fact-based decision
making. Themig said this has been in the discussion phase for over a year. The
Commission should move forward with a proposal and talk with the associations about this
data. We need to decide where we stand with this, and also need input from the City
Council on what their expectations are. Another question is what happens to this income.
Can the Commission redirect the funds?
Puzak pointed out the disparity between the various organizations in how they have paid
(or not) in the past, pointing out that it is a mixed bag. He would like to invite them to
meet with the Commission, show them the present data and ask how they can help. Puzak
urged they try to negotiate a win/win situation based on their ability to payor provide
services in lieu (such as manning the concession stand). We do not want to crush their
ability to play.
.
Arnst mentioned that if all are together, there could be conflict over perceived inequity.
Puzak said if the data is true, no one can contest it. We just need a good facilitator and
then mediate toward a middle ground. Dallman agreed it is a good idea to have a joint
session with all together, rather than individually.
Themig said there are a couple of questions to answer: Are we moving toward user fees for
athletics? If so, we need to talk with them about it. If they can't fund the cost, they need
to look at the activity to provide fewer fields and schedule better. Puzak agreed,
suggesting they may need to offer space to someone who can use it more effectively-
redivide the pie based on usage.
Engineer Brown explained that his data was based on square footage. He could not
quantify wear and tear on fields. The ability for organizations to pay the fee is based on
the numbers who use it. Yet the intensity of use does not parallel the numbers of players in
an area. Themig said you then you lose the factual data that was used to justify the fees,
which was focusing on what it costs to provide the facility.
.
Puzak said he is more comfortable with basing fees on the actual cost and agreed that we
may need to re-divide the resources based on the actual need. It's the right direction to
allocate resources based on the actual use.
Hurm spoke in defense of Engineer Brown's point about intensity of wear. In the example
of soccer, where the fields are more heavily used than softball, perhaps the soccer fee
should be more because of intensity of use. Themig said they did factor in additional labor
above base cost. It's not our role to say how the organizations generate revenue to cover
this-whether a per-capita fee or some other way.
Puzak suggested staying as close to the City's costs as we can and partner with the sports
organizations to allocate the resources to optimal use. It's the right thing to do. Arnst
asked how to structure the meeting. Dallman said we have the numbers. Just present the
information. Puzak stated this is about ongoing maintenance cost (not improvements).
Just put it out there and work with them to make it as equal as possible.
Park Commission
November 9, 1999 -Page 8
Arnst asked if it is our desire to hear them agree on that night? Puzak said it's the
beginning of education. Here's what we know and the goal is user-based funding. Arnst
asked what if they don't like it. Puzak replied that's okay. Then we talk about how to
make it palatable.
Themig pointed out that basic facilities come out of taxes. The various sports activities are
asking for more than basic facilities. It's worth something for them to have the facility.
Zerby brought up the point that it may be unfair to sports organizations, since we are not
charging for other play facilities such as playgrounds or tennis courts. Themig explained
that those are included in basic park equipment. Hurm added that those facilities are not
reserved either. Themig said it is like a picnic shelter, where they are getting a guarantee
of exclusive use during a set time, plus they have a great facility. There was further
discussion about distribution of facility vs. need.
Hurm suggested inviting Deb Malstem who schedules for Minnetonka Community
Education and Services to attend the meeting. Puzak said we might need a facilitator such
as Mark Koegler. There was discussion about what information to present to them. .
Council member Zerby said he thinks the Commission is going in the right direction and
that the City Council would probably agree, but he can't speak for them. That is just his
feeling.
Arnst asked if, administratively it is going to be difficult to administer. Hurm said in the
case of hockey, it might need to be tracked. Overall, it is not a real nightmare. Arnst
asked which organizations have paid so far this year. Hurm said that not all have and
listed the various ones, explaining that it can sometimes take months.
There was further debate about the idea of a mediator and what qualifications to seek in
choosing one. It was decided to involve a facilitator. Staff will look for one and report at
the December meeting.
7.
IDEAS FOR WINTER MAINTENANCE OF THE LRT TRAIL
.
Administrator Hurm explained that the City Council has asked if the Park Commission has
a preference on how to maintain the trail for winter use. Zerby explained that the Council
voted to plow the trail until December 15 to initially let people know of the change to no
snowmobiles on the trail. It was also thought that there may be difficulty with plowing just
half of the width. Dallman said the Council is looking to the Commission to see if their
thoughts make sense.
Puzak expressed his thoughts on why he believes the trail should be fully plowed for the
entire season. He said they must do something dramatic for at least the first two snowfalls
to get the message out there that the trail is gone for snowmobiles. There will be good-
intended, well-educated snowmobilers who have a 1999/2000 map who think they can go
there. The City needs to plow the surface down to dirt for at least the first 2 snowfalls.
Park Commission
November 9, 1999 -Page 9
.
(He commented that the City of Tonka Bay is thinking about reopening the trail in their
city, which would complicate the matter further.)
Puzak went on to say that some snowmobilers might not venture out until January after the
ice is frozen. If the trail is no longer being plowed, what do you do about them? The first
year is going to be a mess. He does not know how to solve it. If you want compliance,
plow it. Then by the end of winter or by January 15 or so, we can sense if we can allow
other uses.
Dallman asked about doing two parts of the trail in two segments differently. Puzak said
that is not a solution because half of the snowmobilers will come equally from either
direction. Arnst said this is a transition year and everyone will need to be patient. .
Zerby said one concern is that by plowing the trail entirely, we would be taking away a
couple of activities and restricting it to pedestrians and horses. Arnst pointed out that it is
not a permanent restriction, but a necessary part of problem solving.
.
Puzak said they must first decide what they are trying to do. If they are going to be
successful in changing the use of trail, they first have to stop snowmobile traffic. Nothing
else can happen until it is successfully stopped. The only way is to plow it. It would not
be fair to ticket a snowmobiler after the maps have been printed to indicate snowmobile
accessibility. At least not for a while.
Zerby asked if the trail is plowed completely, would the Commission recommend salt and
sand as needed. Puzak said staff should be empowered to solve that question in their own
judgement. Arnst agreed with Puzak and recommended his wording for a newsletter
article to explain why the trail will be plowed.
.
Puzak added that people are coming from allover the place on snowmobiles. The City
needs to educate about the change by plowing the surface. Zerby pointed out that the trail
is the last priority in the order of roads for plowing. Themig agreed with the
recommendation to plow until it is determined that snowmobiling has stopped.
Puzak acknowledged that for skiers and snowshoers, there will be problem. The decision
to plow is making it safe for them in the long run-not stopping them altogether. Berndt
agreed. There was further discussion about wording a recommendation. Puzak again
encouraged some patience because snowmobilers won't show up on the trail until the ice is
safe.
Arnst said she would like to have the City continue to get resident comments and
suggested they perhaps survey people on. the trail. Themig suggested a sign could be
posted to ask for comments.
Dallman asked if it would be okay with staff to change the policy in mid-winter. Brown
said it is no problem. Zerby added that the City Council agreed to listen to the Park
Commission's recommendation and be adaptable. They also suggested a wintertime trail
. ; - ...-
Park Commission
November 9, 1999 -Page 10
walk and follow-up report. There was consensus that a winter walk would be good.
Dallman recommended that the Council authorize the trail to be plowed fully until after a
winter trail walk in January and all agreed to that idea.
Arnst suggested a second component to plowing, which is constant communication about
the trail use for this winter. Puzak added that there will be complaints about snowshoeing
and skiing not being an option. This will need to be explained. Hurm clarified that the
final determination of trail surfacing for the entire season will be after a winter walk,
probably some time in January. Until then, plowing will be the plan. This will be
communicated in the City newsletter, along with a reminder to people to clean up after
their dogs.
8. REVIEW OF TO DO LIST
There were no questions or updates.
9.
OLD BUSINESS
.
There was no old business.
10. NEW BUSINESS
There was no new business.
11. ADJOURNMENT
Themig moved, puzak seconded to adjourn the meeting. Motion passed 5/0.
The meeting adjourned at 10:05 p.m.
Respectfully Submitted,
.
Connie Bastyr
Recording Secretary
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128 . www.cLshorewood.mn.us. cityhall@cLshorewood.mn.us
oJ
CITY OF
SHOREWOOD
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
1 November 1999
RE:
Dickey, Kirk - C.U.P. for a Six-foot High Fence
FILE NO.:
405 (99.22)
BACKGROUND
.
Mr. Kirk Dickey owns property at 3221 State Highway 7 (see Site Location map -
Exhibit A, attached). He proposes to construct a six-foot high fence, eight feet from the
right-of-way of the highway. This requires a conditional use permit pursuant to Section
1201.03 Subd. 2.f.(9)(a)vii. of the City Code.
The property in question lies mostly in the City of Shorewood. As can be seen on Exhibit
B, the lot extends approximately 90 feet into Shorewood. The Shore wood portion of the
lot is zoned R-IA, Single-family Residential. The proposed fence will extend across the
north end of the lot. The proposed fence design is illustrated on Exhibit C.
ANALYSISnrECOMMENDATION
Although Shorewood's fence regulations allow fences adjacent to public right-of-way,
the height is typically restricted to no more than four feet within the building setback.
This is intended to minimize the impact of man-made structures near the roadway and
maintain the feeling of open space. Several years ago, the Code was amended to allow
higher fences adjacent to minor and intermediate arterial streets. Through the conditional
use permit process, such fences can be constructed to a height of six feet, subject to
certain conditions.
ft
~J PRINTED ON RECYCLED PAPER
~A.
.
.
.~
Memorandum
Re: Dickey Fence C.D.P.
I November 1999
Following is how the applicant's request complies with the Code:
1. State Highway 7 is designated as an intermediate arterial in the Comprehensive
Plan.
2. The proposed fence will be constructed eight feet away from the public right-of-
way.
3. The applicant's request letter indicates that additional landscaping on the highway
side of the fence will not be necessary due to the amount of vegetation already
existing. Upon field inspection of the property, it was confirmed that existing
vegetation is adequate to at least "break up" the fence as viewed from the road.
4.
The fence has no impact on traffic visibility.
Based upon the preceding it is recommended that the conditional use permit be granted as
requested. Prior to construction the applicant must identify the property lines on the lot
in order to verify setbacks.
Cc: Jim Hurm
Tim Keane
Joe Pazandak
Kirk Dickey
-2
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Exhibit A
SITE LOCA nON
Dickey Fence C. D.P.
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Exhibit B
SITE PLAN
Increase Your
Property's Value
and Appearance
No other investment in
your property will pay
bigger dividends than
custom fencing, suited to your
needs and your landscape. Town
and Country Fence has materials
and designs to create privacy and
security fencing or to enhance
your landscape with a dramatic
wood or ornamental treatment.
Town and Country Fence can help
you realize your dream,
Custom Wood Fencing t 7'7-l,~ ~
Choose from various combinations of board and top styles. Town and Country Fence has one of the
nation's largest selections of styles and materials to create a custom look that suits your property and
your purpose. No other fence material is as versatile or as pleasing to the eye. Custom wood fencing
enhances the look of any property yet provides a high level of privacy, Let our expeit staff show you the alter-
natives that will meet your needs.
Natural woods and manmade materials provide long-lasting durability and beauty. Many woods become
more attractive as they weather; others glow with beauty after protective stains are applied. All Town
and Country wood fencing is uniformly sawn and of superior quality, When combined with unique
. designs and post treatments these fences make individual statements about your prope~' .....
Fence has the experience and dedication to design and construct a fence that will be the Exhibit C
your property and your lifestyle. PROPOSED FENCE
.
.
September 29, 1999
Dear City of Shorewood,
I am proposing to build a 6 foot wood privacy fence 8 feet from my property line
along highway 7. It will be hidden from highway 7's view except at my driveway. It
will extend approximately 20 feet to an existing fence on the west border, and 100 feet
going south on the east border. Landscaping will not be necessary on either side of the
fence) because there are woods on the northside and evergreens on the southside.
We would like to build this fence as soon as possible, for the safety of our 4 year old
and 1 year old boys, and our cockerspaniel. Our dog was hit by a car on highway 7
yesterday, when she pushed through a screen door. Our fear is that something similar
could happen to our boys.
Legal description: LotS block 1, Boxers Sterling Estates P.I.D. #
33-117-23-33-0027.
Sincerely,
~~
Exhibit D
APPLICANTS REOUEST LEITER
.
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
2 November 1999
RE:
Koehnen, Kimberly - Variance for Two Houses on One Lot
FILE NO.
4OS(99.23)
BACKGROUND
.
Ms. Kimberly Koehnen owns the property at 6115 Seamans Drive (see Site Location map
- Exhibit A, attached). She wishes to keep the existing home on the property while her
new home is being constructed. For lack of a better zoning tool at present, the request
must be processed as a variance.
The subject property is zoned R-IA, Single-family Residential and contains 5.8 acres.
The old farmhouse owned by Ms. Koehnen's grandparents currently occupies the
property. She intends to live in the existing house while her new home is being built.
Once the new house is completed, the old one will be demolished. Two existing
outbuildings located to the east of the house will be removed in conjunction with the
_ construction of the new home. The locations of the existing and proposed buildings are
shown on Exhibit B, attached. The applicant's request is explained in her letter, dated 10
October 1999 (Exhibit C). Her house plans are shown on Exhibit D.
ANAL YSISIRECOMMENDATION
As is typical of most contemporary zoning ordinances, Shorewood's Code limits the
number of single-family dwellings on any given lot to one. On a handful of occasions the
City has granted variances allowing property owners to keep an existing house on the
#f;
~J PRINTED ON RECYCLED PAPER
~:B.
Memorandum
Koehnen Variance Request
2 November 1999
property while a new home is under construction. Following are issues that arise in such
requests, and how the applicant's plans relate to those issues:
1. Keeping an existing house should not result in a less desirable location for the
new house. In this case the new home will be in a better location relative to the
street than the existing home. It should be noted that Ms. Koehnen intends to
subdivide the property into five lots (see staff report for Seamans Estates -
Preliminary Plat). As illustrated on Exhibit B, the location of the new home
complies with R~ lA setback requirements better than the existing house. Also,
the location of the proposed home takes into consideration the future development
of the property.
2.
There must be some assurance that the existing home will be removed upon
completion of the new one. This has been resolved in the past by the requirement
of an escrow, sufficient in amount to guarantee that the house will be removed.
Prior to the issuance of a certificate of occupancy, the applicant must provide bids
for the demolition of the older house. The applicant will then be required to
provide the City with a cash escrow or letter of credit in the amount of 150
percent of the bid to guarantee removal of the older house and restoration of the
site.
.
3. The approval must have a time limit. Since, according to the State Building
Code, the construction of a house can stretch out to three years, the variance-
should include a deadline for removal of the older house. A competent builder
should not need more than six months to build a new home for the owner. It is
recommended that this be the time limit imposed as part of the variance approval.
.
As mentioned in the beginning of this report, a variance is not considered to be the best
way to handle requests of this nature. It is simply too difficult to demonstrate that any
physical hardship exists to satisfy the criteria for a variance. As has been suggested in
past requests like this one, a better way to handle these situations would be through the
conditional use permit process.
Although the frequency of this type of request is relatively low, there are enough of them
to warrant an amendment to the Code. Assuming that the Planning Commission is in
agreement, staff will prepare such an amendment establishing a conditional use permit for
this type of request. The three conditions listed above will be incorporated into that
amendment. .
So as not to delay the applicant's plans, it is recommended that a variance be granted,
subject to the following:
a. The applicant must provide a copy of her contractor' sbid for demolishing the
older house.
-2-
.
.
Memorandum
Koehnen Variance Request
2 November 1999
b. Prior to requesting a certificate of occupancy, the applicant must provide the City
with a cash escrow or letter of credit, for 150 percent of the bid amount, to
guarantee that the house will be removed and the site restored.
c. The existing house and outbuildings must be removed within six months of the
applicant receiving a building permit for the new house.
If you have any questions relative to this matter, please do not hesitate to contact me
before the public hearing on 16 November.
Cc: Jim Hurm
Tim Keane
Joe pazandak
Kim Koehnen
-3-
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Exhibit A
SITE LOCATION
Koehnen variance request
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.
~
To:
City of Shorewood: Staff, Planning Commission, City Council
From:
Kim Koehnen
Address:
6115 Seamans Drive
Shorewood, MN 55331
Phone:
Home: (612) 474-8147
Work: (612) 682-8279
Cellular Phone: (612) 709-3915
Re:
Variance request
Date:
October 21, 1999
At first I thought I would remodel the existing farmhouse after getting advice from some
contractors and friends that have completed remodeling. But since then, most of those people and
myself have changed their minds and decided that it is more practical to build new.
I would like to continue living in the existing farmhouse while a new home is built behind it.
The old barn and shed behind the existing farmhouse will be removed and a new home would be
begun where those buildings existed.
At the same time as I make this request to have two homes on one lot, I am also working with
the city per the planning department's request to plat the land. I plan to sell land to help finance my
AJilding plans. I am hoping to complete and submit at the same time both the city's requirements for
"e application for the variance as well as the platting for everyone's ease in consideration.
I have been in contact with the Planning department and met with Brad Nielson in July, 1999.
I have hired a surveyor and builder/contractor and have been consulting with them throughout the
planning.
I will address each of the items as detailed in the "Shorewood Variance Application
Procedure. "
1. a. i submitted an appiication and $300.00 to the dty office on September 29, 1999.
then received a request to submit the following items:
b. Survey:
Page 10f4
Exhibit C
APPLICANT'S REQUEST LETTER
Dated 10 October 1999
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AW Aq pataldwoo uaaq se~ S!~.l--uO!ld!J:)sap le6al pue sa!Jepunoq AJjadoJd . ~
Conditions Governing Consideration of Variance Requests:
a. The proposed action wiil not:
1. Impair an adequate supply of light and air to adjacent property.
The lot is large enough that construction of a new home wiii not impair an adequate supply of
light and air to adjacent property. The existing property is almost six acres in area.
2. Unreasonably increase the congestion In the public street.
Construction of a new home will not unreasonably increase the congestion in the public
street. In addition, there is plenty of room for construction vehicles to park on the lot as work is
completed.
3. Increase the danger of fire or endanger the public safety.
Construction of a new home will not increase the danger of fire or endanger public safety. My
builder will use proper safety measures during the construction process.
· 4. Unreasonably diminish or Impair established property values within the
neighborhood, or in any other way be contrary to the intent of this Ordinance.
Construction of a new home will not diminish or impair established property values within the
neighborhood. In fact,a new home will enhance the property values in the neighborhood.
5. Violate the intent and purpose of the City Comprehensive Plan.
Construction of a new home on the existing lot meets the intent and purpose of the City's
Comprehensive Plan. .1 attended the Open Houses and Public Hearings of the Comprehensive
Plan and know that building a new home meets the Comprehensive Plan and will add to the
enjoyment of the city for its residents.
tit. It can be demonstrated that:
1. Special conditions and circumstances exist which are peculiar to the land,
structure, or building Involved and which are not applicable to other lands,
structures, or buildings In the same district.
The special conditions which exist are that the existing farmhouse is not practical to remodel
and the lot Is large--about six times larger than the minimum lot size. The farmhouse also does not
conform to the city's lot setback regulations. Constructing a new home will conform to modern
standards in all ways and the existing farmhouse will be removed after the new home is completed.
The circumstances of having the land and home in the family for so many years is very
unique and I want to be able to live here as my new home is being completed. It would be very
special to be able to watch the construction of my new home become a reality on a daY-by-day
basis.
Page 3014
C-3'
There is plenty of acreage (between five and six acres) to allow construction of a new home
while I live in the existing farmhouse.
2. Literal interpretation of the provisions of this Ordinance would deprive the
. appiicant of rights commonly enjoyed by properties in the same district under the
terms of' this Ordinance.
The existing land is between five and six acres in area so constructing a second house on
the existing land would not be an excessive number of homes on one lot. In addition, the
farmhouse will be removed after construction of the new home is completed.
3. The special conditions and circumstances do not result from the actions of
the applicant.
The special conditions and circumstances do not result from myself, the applicant.
4. Granting the variance requested will not confer on the applicant any special
.mivilege that is denied by this Ordinance to other lands, structures, or buildings in
~ same district.
Granting the variance will not confer any special privilege to myself, the applicant.
c. Application for a variance shall set forth reasons that the variance is justified in
order to make reasonable use of the land, structure or building, and that the
variance is lhe minimum variance necessary.
This application for a variance is the minimum variance necessary to make reasonable use of
the land to provide a home for myself, the appiicant. I haveiearned that it is not practical to remodel
the existing farmhouse and that constructing a new home wiil better meet the needs of the city,
eghborhood, and myself. .
Thank you for your consideration of my variance request. If you need any other information,
please let me know and I'll be happy to try to supply it.
~~
Kim Koehnen
Page 40f4
C-4
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4
i S cozy home has all of today's
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A cathedral ceiling and a wall of
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aciousness, and a cathedral ceiling
e kitchen echoes the great room's
ign. The screened porch and deck
. de additional space for outdoor
ertaining. . or' relaxing. The master
e features a cathedral ceiling, walk-in
t,and.' bath with double vanity,
'r/pool tub, and .separate shower. Two
r bedrooms.share a skylit bath. Plan
udes a crawl space foundation. The
re footage for the plan is as follows:
living area-1,313 sq. ft.; Garage.&
g~2 sq. ft.
: "..'. .:.
ORDER PLANS SEE PAGE 138
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USE PRICE. LEVEL 0
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Exhibit D
PROPOSED HOUSE PLANS
~ "0
MEMORANDUM
TO:
.
FROM:
DATE:
RE:
FILE NO.
BACKGROUND
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
FAX (612) 474-0128. www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
Planning Commission, Mayor and.City Council
Brad Nielsen
3 November 1999
Seamans Estates - Preliminary Plat
405(99.24)
Ms. Kimberly Koehnen owns the property at 6115 Seamans Drive (see Site Location map
- Expibit A, attached). She requests preliminary plat approval to divide the property into
five single-family residential lots, as shown on Exhibit B. A public hearing relative to
this request has been scheduled for 16 November 1999.
.
The subject property contains 5.8 acres and is occupied by the home formerly owned by
Ms. Koehnen's grandparents. Ms. Koehnen has applied for a variance allowing her to
leave the existing house in place while she builds a new home to the east of the existing
one. Upon completion of the new house the old one and two outbuildings will be
removed. The property is zoned R-IA, Single-family residential and approximately the
southern half of it is located within the Shoreland District of Lake Minnewashta.
Surrounding land use is as follows:
North:
East:
South:
West:
single-family residential
single-family,residential
Yellowstone Trail, then State Highway 7
one single-family home, then undeveloped on the west side of
Seamans Drive
The land is relatively high, dropping off slightly to the north and somewhat more
dramatically on the south end toward Highway 7. Having been farmed until fairly
recently, trees on the property are relatively few and scattered. Although the applicant's
ft
~.1 PRINTED ON RECYCLED PAPER
Io.c.
A.
Zoning: Code Requirements. From a zoning perspective the proposed plat is quite
simple. All of the lots meet or exceed the minimum lot area (40,000 square feet),
width (120 feet), and depth (150 feet) requirements ofthe R-IA zoning district. It
appears that Lots 3,4, and 5 will also be subject to Shoreland District
requirements, the most significant of which is a limitation on the amount of
impervious surface on the site (25 percent). Given the size of the proposed lots,
this should not be an issue. The zoning and the proposed use of the property are
consistent with both the existing Comprehensive Plan as well as the proposed
update anticipated to be adopted by the end of the year.
. .
Memorandum
Re: Seamans Estates - Preliminary Plat
3 November 1999
surveyor has listed existing trees (see Exhibit C), they have not been identified on the
plat. There is no wetland on the property.
The five lots range in size from 40,440 square feet to 72,678 square feet in area,
averaging 48,884 square feet. Four of the lots will front on Seamans Drive and one will
front on Yellowstone Trail.
ISSUES AND ANALYSIS
.
Prior to release of the final plat the applicant must remove one loop of the existing
driveway. Although the existing property is wide enough to have two driveway
accesses to the street, the new lot will only be wide enough for one. The Zoning
Code limits the number of driveway accesses onto the street to one for every 120
feet of lot frontage.
B. Subdivision Code Requirements.
1.
Streets. All lots will be served by existing streets. At 33 feet, Seamans
Drive is substandard with respect to right-of-way width. The applicant's
surveyor has provided an additional 16.5 feet of right-of-way along the
entire west side of the plat. In fairness, some of the additional right-of-
way could come from the undeveloped property to the west at such time as
it is developed.
.
It is recommended that the proposed right-of-way be increased to 17 feet
in front of Lots 1-3. Right-of-way in front of Lot 4 could be reduced to 10
feet.
2. Grading, drainage and utilities. Existing streets and sanitary sewer already
serve the subject property. Consequently, site alteration to accommodate
the new homes will be minimal. The only exception to this is that some
type of storm water detention pond will be necessary to satisfy
requirements of the City and the Minnehaha Creek Watershed District.
This is particularly important since properties to the north and west of the
subject site have experienced drainage problems in the past.
-2-
While this issue will be subject to review and comment by the City
Engineer, it appears that the logical place for a retention pond might be the
northwest corner of the property, the direction in which water naturally
flows through the site. If this is true, it is reasonable to expect that the
proposed lot lines may have to be shifted to increase the size of Lot 1.
There is more than adequate room to accomplish this.
.
'.
Memorandum
Re: Seamans Estates - Preliminary Plat
3 November 1999
It should be noted that the applicant's surveyor shows drainage and utility
easements on all sides of the new lots. The side lot line easements must be
increased to 10 feet to comply with Shorewood's subdivision
requirements.
City water is not readily available to the property. As a result the four new
lots will be served by private wells.
.
3.
Park dedication fees. Prior to release of a final plat, the applicant will be
required to pay park dedication fees for the four new lots (credit is given
for the lot with the existing house on it). This amounts to $6000 (4 x
$1500).
4. Local sanitary sewer access charges (LSSAC). Prior to release of the final
plat, the applicant will be required to pay LSSAC for the four new lots
(credit is given for the lot with the existing house on it) amounting to
$4000 (4 x $1000).
c.
Tree Preservation and Reforestation. The applicant's surveyor must show the
location of the trees listed on Exhibit C. Any trees removed as a result of site
grading for the retention pond must be replaced according to Shorewood's tree
preservation and reforestation policy. The tree preservation plan may be
submitted with the final plat.
.
RECOMMENDATION
The preliminary plat for Seamans Estates is generally consistent with Shorewood's
Comprehensive Plan and Zoning Code requirements. The issues raised herein relative to
Subdivision Code requirements may be resolved as part of the final plat for the project.
Approval of the preliminary plat is recommended subject to the following:
1. A final plat must be submitted within six months of the date that the City Council
approves the preliminary plat.
2. Prior to release of the final plat, the existing driveway must be reduced to one
access to the street. As an alternative, this may be done with the grading for the
retention pond. This must be accounted for in any letter of credit submitted for
completion of site improvements.
-3-
r
,
Memorandum
Re: Seamans Estates - Preliminary Plat
3 November 1999
3. The final plat should adjust the amount of right-of-way being dedicated for
Seamans Drive. There should be 17 feet in front of Lots 1-3, and only 10 feet in
front of Lot 4.
4. Grading, drainage and utilities are subject to the review and recommendations of
the City Engineer (report under separate cover).
5. The applicant's engineering consultant must resolve the issue of storm water
runoff and retention to the satisfaction of the City Engineer and the Minnehaha
Creek Watershed District. Any adjustment to lot lines that may result from the
design of a retention pond can be included on the final plat.
6. Drainage and utility easements on the final plat must be shown as 10 feet on each
side of lot lines.
.
7.
Prior to release of a final plat the applicant must pay $6000 in park dedication
fees.
8. Prior to release of a final plat the applicant must pay $4000 in LSSAC.
9. The final plat must include a tree preservation and reforestation plan. If no trees
will be removed as a result of constructing the storm water retention pond, a
simple inventory showing the location of significant trees (as defined by
Shorewood's Tree Preservation and Reforestation Policy) may be submitted. Any
tree loss as a result of future home construction can be addressed with
applications for building permits.
10.
Upon submission of the final plat the applicant must provide an up-to-date (within
30 days) title opinion or title commitment for the property for review by the City
Attorney.
.
11. Assuming a storm water retention pond will be required, a simple development
agreement between the City and the applicant will be drafted as part of the final
plat. Prior to release of a final plat, the applicant will have to provide estimates
for any required site improvements (e.g. retention pond; tree replacement, etc.),
from which a letter of credit in the amount of 150 percent of thecost of the
improvements will be required.
Cc: Jim Hurm
Larry Brown
Tim Keane
Kimberly Koehnen
-4-
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Exhibit A
SITE LOCATION
Seamans Estates - Preliminary Plat
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AL:LA..N'S LAND SURVEYING
SubdivIsion Design & Cost Analysis
Planning & Construction
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Allan R. Hastings
212 E. First Avenue
Shakopee. MN 55379
Phone: (612)445-4027
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Exhibit C
LIST OF EXISTING TREES
Nov OS SS 10:12a
HARDENBERGH/QUALLEV
6l2380S~:f2Hf
p.l
PFEIFFER USA
2307S HWY 7, SUITE 4, SHOREWooD, MN 55331-2960 USA
DATE:
Fnday, November 05. 1999
PAGES:
TO:
_1_
BRAD NIELSON
CITY OF SHOREWOOD
FROM:
BILL HARDEN BERGH
5960 SEAMANS DRIVE
SHOREWOOD, MN 55331
.
DEAR BRAD,
I HOPE YOU HAVE BEEN WELL. I WANTED TO WRITE TO GIVE YOU MY
THOUGHTS REGARDING KIM KOEHNEN'S REQUEST TO SUBDIVIDE AND
REBUILD ON HER PROPERTY AT 6115 SEAMANS DRIVE. I FULLY AND
STRONGLY SUPPORT BOTH THE REQUEST TO SUBDMDE THE PROPERTY AND
THE REQUEST TO BUILDIDEMOLISH.
MS. KOEHNEN LOTS ARE IN A RESIDENTIAL AREA AND I THINK IT COMPLETELY
APPROPRIATE FOR SOMEONE TO BUILD SINGLE FAMILY HOMES ON THEM. I
HOPE THE CITY WILL GIVE MRS. KOEHNEN IMMEDIATE AND HASSLE FREE
APPROVAL OF HER REQUESTS FOR VARIANCES. THANK YOU.
BEST REGARDS,
.
~flMA~(}--
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
FAX (612) 474-0128. www.ci.shorewood.mn.us. cityhall@ci.shorewood.mn.us
:MEMORANDUM
TO:
Planning Commission, Mayor and City Council
.
FROM:
Brad Nielsen
DATE:
28 October 1999
RE:
Schlecta, Leo and Diane - Conditional Use Pennit to Build on a
Substandard Lot
FILE NO.
405 (99.21)
BACKGROUND
.
Leo and Diane Schlecta propose to build a new home on their property, located at 4205
Enchanted Lane (see Site Location map - Exhibit A, attached). Since their lot is slightly
substandard with respect to lot area, they have requested a conditional use permit,
pursuant to Section 1201.26 Subd. 5.b. of the Shorewood Zoning Code (Substandard lot-
Shoreland District).
The property is currently zoned R-IC/S, Single-Family ResidentiallShoreland. Although
occupied by a single-family dwelling a number of years ago, the property now stands
vacant. The site contains 19,789 square feet of area, the easterly part of which lies
somewhat low (below elevation 932.0). The applicants' survey (Exhibit B, attached)
shows eight significant deciduous trees and one large spruce tree on the site. The lot is
the first lot on the Shorewood portion of Enchanted Island. There are homes to the east
and west of the property. Lake Minnetonka fonns the south boundary of the lot and
Enchanted Drive forms the north boundary.
The proposed house is a one and a half story design, with a full basement and a three
garage (see Exhibit C). The house has 2649 square feet of floor area on the main level, as
shown on Exhibit D. Proposed hardcover on the site will be approximately 18.3 percent,
exclusive of any future decks or patios.
n
~.1 PRINTED ON RECYCLED PAPER
b.b.
Memorandum
Re: Schlecta C.U.P.
28 October 1999
ANAL YSISIRECOM:MENDA TION
Section 1201.26 Subd. 5.b. provides criteria for building on a substandard lakeshore lot.
Following is how the applicants' request complies with the code:
1. The lot is under separate ownership from adjoining parcels.
2. The lot meets at least 70% of the area (20,000 square feet) and width (100 feet)
requirements of the R -1 CIS zoning district. In fact the lot is only 211 square feet
short of the minimum lot area requirement. The lot is 123 feet wide at the
building line.
3.
The proposed building complies with all of the setback requirements of the R-
lC/S district. The amount of impervious surface proposed (18.3 percent) is well
under the 25 percent maximum allowed by the Code. Although no decks or patios
shown on the plans, there is adequate room for such additions in the future.
.
4. The house plans do not comply with one requirement of the R-l CIS district. The
Code requires that buildings be constructed with a lowest floor elevation three feet
above the ordinary high water level of the lake. Since the O.H.W.L. for Lake
Minnetonka is 929.4, the lowest floor of the home must be 932.4. The applicants'
plans show a basement elevation of 925.66. Consequently, some redesign of the
house will be required.
Based upon the preceding it is recommended that the conditional use pennit be granted,
subject to the plans being modified to comply with the low floor elevation requirement.
Tree preservation and reforestation should be addressed as part of the building permit for
the house.
.
Cc:
Jim Hunn
Tim Keane
Joe pazandak
Leo and Diane Schlecta
-2-
SHADY ISLA
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ENCHANTED ISlAND
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LAKE MINNETONKA
Subject Property
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800 Feet
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Exhibit A
SITE LOCATION
Schlecta Conditional Use Permit
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I-fd
Nov-08-99 05: 20m F rOll-HOUSE OF REPS RESEARCH OEPT
6512969881
T-821 P.01/02 F-932
11/08/99 3:44 p.m.
(RESDEPT] JMW
0063
Post-il'" Fax Nota 7671 c.a.llf~!'M llares...;t
TD j\-. Y..WI"""'- Fnlm J)~.so,..
CoJO~"'oc#wCltT~~ Co.I\o\l\l- ~s.u.rJ-. Wt,
PI1anc.'I"2- -tt..,L/- ~34 Phone',SI-';1!'i6- 't.:lq I
Fad '12. _ 'i'1~ _ O\'2.srFax" Ul -a," - 'U'&-7
1 A bill for an act
2 relatinq to local govermnent; allowing the city of
3 Shorewood to provide for election of council members
4 from wards.
!5 BE IT ENACTED BY THE LEGISLATURE OF THE S'l'~ OF MINNESOTA:
Q section 1. [CITY OF SHOREWOOD HAY ES'rABLISH WARDS.]
7 The city council of the city of Shorewood. may provide by
S ordinance for the election of three city counoil members by
9 wards and for the fourth city council meml:ler and the mayor to be
1.0 elected at-large. The ordinance may 'Provide for 'staggering of
11 terms. Minnesota eleotion law, including Kinnesota Statutes,
12 sections 204B.135 and 205.84, relating to wards, applies to this
13 section.
1.4 Sec. 2 . [LOCAL APPROVAL.]
15 seotion 1. is effect! ve the day after the governing body of
16 the city of Shorewood complies with Minnesota Statutes, section
17 645.021, subdivision 3.
~b
1.
,
, ...~~.
'fl"
.
Check # Vender Name Description Check Date Invoice # Amollnt
TOTAL FOR QUAL/TY WINE & SPIRITS CO $2,463.37
26837 THORPE DISTRIBUTIN BEER 11/10/99 30080-10 $7,580.60
26837 THORPE DISTRIBUTIN MISC 11/10/99 30080.10 $32.30
26837 THORPE DISTRIBUTIN BEER 11/10199 30100-10 $8,718.05
26837 THORPE DISTRIBUTIN MISC 11/10/99 30100-10 $98.75
26837 THORPE DISTRIBUTIN BEER 11/10/99 30210-10 $10,999.90
26837 THORPE DISTRIBUTIN MISC 11/10/99 30210-10 $62.35
TOTAL FOR THORPE DISTRIBUTING COMPA $27,491.95
26838 WASTE MANAGEMENT- WASTE REMOVAL 11/10199 0247618 $81.32
26838 WASTE MANAGEMENT- WASTE REMOVAL 11/10199 0247619 $125.39
26838 WASTE MANAGEMENT- WASTE REMOVAL 11/10199 247657 $37.61
TOTAL FOR WASTE MANAGEMENT-SA VAGE $244.32
26839 HEBERT,KATHLEEN SEC 125 REIMB 11/17/99 NOV 15 $192.30
TOTAL FOR HEBERT, KATHLEEN $192.30
26840 LEAGUE OF MN CITIES NOV DENTAL INS 11/17/99 1087 $9.00
26840 LEAGUE OF MN CITIES NOV DENTAL INS 11/17/99 1087 $35.98
26840 LEAGUE OF MN CITIES NOV DENTAL INS 11/17/99 1087 $35.99
26840 LEAGUE OF MN CITIES NOV DENTAL INS 11/17/99 1087 $514.03
. TOTAL FOR LEAGUE OF MN CITIES $595.00
26841 LUGOWSKI, JOSEPH SEC 125 REIMB 11/17/99 $440.94
TOTAL FOR LUGOWSKI, JOSEPH $440.94
26842 MINNESOTA GFOA MAILING LABELS 11/17/99 $15.00
TOTAL FOR MINNESOTA GFOA $15.00
26843 NORTHERN STATES P UTILITIES 11/17/99 $574.44
26843 NORTHERN STATES P UTILITIES 11/17/99 $3.14
26843 NORTHERN STATES P UTILITIES 11/17199 $1,606.32
26843 NORTHERN STATES P UTILITIES 11117199 $473.56
26843 NORTHERN STATES P UTILITIES 11/17/99 $189.79
26843 NORTHERN STATES P UTILITIES 11/17199 $170.14
26843 NORTHERN STATES P UTILITIES 11/17199 $87.40
26843 NORTHERN STATES P UTILITIES 11117/99 $37.61
26843 NORTHERN STATES P UTILITIES 11/17/99 $2,471.03
TOTAL FOR NORTHERN STATES POWER $5,613.43
. 26844 US WEST COMMUNICATIONS 11/17199 $73.49
26844 US WEST COMMUNICATIONS 11117199 $210.87
TOTAL FOR US WEST $284.36
26845 DANA BARRETTE REFUND OVERPAID FINAL BILL 11/17/99 3065279950 $100.80
TOTAL FOR DANA BARRETTE $100.80
26846 MIDWEST COCA-cOLA MISC 11/17199 0336147-10 $296.40
TOTAL FOR MIDWEST COCA-COLA BOTTL/N $296.40
26847 MARLIN'S TRUCKING FREIGHT 11/17/99 $61.63
26847 MARLIN'S TRUCKING FREIGHT 11117/99 $61.62
26847 MARLIN'S TRUCKING FREIGHT 11/17/99 $27.63
26847 MARLIN'S TRUCKING FREIGHT 11/17/99 $27.62
TOTAL FOR MARLIN'S TRUCKING $178.50
26848 QUALITY WINE & SPIRI WINE 11/17/99 n0608 $274.33
26848 QUALITY WINE & SPIRI LIQUOR 11/17/99 770608 $1,406.86
26848 QUALITY WINE & SPIRI LIQUOR 11/17/99 n2869 $405.69
26848 QUALITY WINE & SPIRI LIQUOR 11117/99 n2872 $2,060.03
26848 QUALITY WINE & SPIRI WINE 11/17199 n2872 $908.37
26848 QUALITY WINE & SPIRI LIQUOR 11117/99 n28n $986.96
26848 QUALITY WINE & SPIRI WINE 11/17/99 7728n $173.74
Thursday, November 18, 1999 Page 2 of8
Check # Vender Name Description Check Date Invoice # Amount
TOTAL FOR QUAL/TY WINE & SPIRITS CO $6,215.98
26849 MINNESOTA COMMER 2 NOTARY APPLICATIONS 11118199 $80.00
TOTAL FOR MINNESOTA COMMERCE DEPT $80.00
26850 CHECKPOINT SECURIT ANNUAL PW ALARM MONITORING 11/23/99 313647 $240.00
TOTAL FOR CHECKPOINT SECURITY SYS $240.00
26851 EARL F. ANDERSEN, IN TRAIL SIGNS 11/23/99 20811 $487.00
TOTAL FOR EARL F. ANDERSEN, INC $487.00
26852 BIFFS, INC. PORTABLE TOILET RENTAL 11/23/99 $531.60
TOTAL FOR BIFFS,INC $531.60
26853 BITUMINOUS ROADWA COLD MIX 11/23/99 79169 $756.20
TOTAL FOR BITUMINOUS ROADWAYS, INC $756.10
26854 BROWNING FERRIS IN NOV RECYCLING 11/23/99 100990200 $39.80
TOTAL FOR BROWNING FERRIS IND. $39.80
26855 CARVER HEATING & AI PW FURNACE REPAIR 11/23/99 25117 $134.60
TOTAL FOR CARVER HEATING & AIR INC $134.60
26856 COLLINS ELECTRICAL SIGNAL MAl NT 11/23/99 JR22038 $114.04
. TOTAL FOR COLL/NS ELECTRICAL SYSTEM $114.04
26857 DMJ CORPORATION 99 BIT OVERLAY 11/23/99 $61,874.96
TOTAL FOR DMJ CORPORATION $61,874.96
26858 EULL'S MANUFACTURI PARKING CURBS 11/23/99 20381 $266.25
TOTAL FOR EULL'SMANUFACTURINGINC $266.25
26859 EXCELSIOR-CITY OF 45H QTR FIRE PROTECTION 11/23/99 $39,351.50
26859 EXCELSIOR-CITY OF EXC WATER USAGE 11/23/99 1099 $2,393.94
TOTAL FOR EXCELSIOR-CITY OF $41,745.44
26860 HAWKINS WATER TRE CONTAINTER RENTAL 11/23/99 DM31667 $60.00
TOTAL FOR HAWKINS WATER TREA7:lfENT $60.00
26861 G & K SERVICES UNIFORMS 11/23/99 604431-10 $327.48
26861 G & K SERVICES UNIFORMS 11/23/99 604431-10 $29.78
TOTAL FOR G & K SERVICES $357.26
26862 GOPHER STATE ONE-C SEPT ONE CALL SERV 11/23/99 9090648 $24.50
26862 GOPHER STATE ONE-C SEPT ONE CALL SERV 11/23/99 9090648 $24.50
. 26862 GOPHER STATE ONE-C OCT ONE CALL SERVICE 11/23/99 9100649 $27.12
26862 GOPHER STATE ONE-C OCT ONE CALL SERVICE 11/23/99 9100649 $27.13
TOTAL FOR GOPHER STATE ONE-C4LL, IN $103.15
26863 HENNEPIN COUNTY TR 1/22000 ASSESSOR PMT 11/23/99 CA9975 $34,450.00
TOTAL FOR HENNEPIN COUNTY TREASURER $34,450.00
26864 HENN CO GENERAL SE TIF ADMIN COSTS 11/23/99 J. BIERBAU $874.04
TOTAL FOR HENN CO GENERAL SERVICES $874.04
26865 HOPKINS PARTS COM BACKUP BATTERY 11/23/99 97496 $11.70
TOTAL FOR HOPKINS PARTS COMPANY $11. 70
26866 HURM, JAMES SEC 125 REIMB 11/23/99 $308.24
TOTAL FOR HURM, JAMES $308.24
26867 INSTY-PRINTS WINE TASTING FLYERS 11/23/99 011083 $14.66
26867 INSTY-PRINTS WINE TASTING FLYERS 11/23/99 011083 $14.66
26867 INSTY-PRINTS WINE TASTING FLYERS 11/23/99 011083 $14.66
TOTAL FOR INSTY-PRINTS $43.98
26868 KAEDING & ASSOC., IN AMESBURY WELL PROJECT 11/23/99 981105D $850.00
26868 KAEDING & ASSOC., IN GENERATOR 11/23/99 981179C $146.00
TOTAL FOR KAEDING & ASSOC, INC $996.00
"
T/lursday, November 18, 1999 Page 3 of8
Check # Vender Name Description Check Date Invoice # Amollnt
26869 KAR PRODUCTS WATER SYSTEM MAINT 11/23/99 603173 $47.93
TOTAL FOR KAR PRODUCTS $47.93
26870 KUSTOM SIGNALS, INC EQUIP MAINT 11/23/99 27723 $69.23
TOTAL FOR KUSTOM SIGNALS, INC $69.13
26871 LARKIN, HOFFMAN, DA SEPT PERSONNEL LEGAL 11/23/99 340775 $96.00
26871 LARKIN, HOFFMAN, DA APT LEASE LEGAL 11/23/99 340776 $496.02
26871 LARKIN, HOFFMAN, DA SEPT CABALKA LEGAL 11/23/99 340777 $344.01
26871 LARKIN, HOFFMAN, DA SEPT SR CTR LEGAL 11/23/99 340778 $2,042.20
26871 LARKIN, HOFFMAN, DA SEPT JOHNSON LEGAL 11/23/99 340779 $109.30
26871 LARKIN, HOFFMAN, DA SEPT GIDEONS TH LEGAL 11/23/99 340780 $527.00
26871 LARKIN, HOFFMAN, DA SEPT HAZ BLDG LEGAL 11/23/99 340781 $216.00
26871 LARKIN, HOFFMAN, DA SEPT JOHNSON LEGAL 11/23/99 340782 $936.00
26871 LARKIN, HOFFMAN, DA SEPT PERKINS LEGAL 11/23/99 340783 $2,402.00
26871 LARKIN, HOFFMAN, DA SEPT GENERAL LEGAL 11/23/99 340784 $1,766.62
26871 LARKIN, HOFFMAN, DA SEPT TH 7 LEGAL 11/23/99 340785 $42.00
26871 LARKIN; HOFFMAN, DA SEPT TH 7 LEGAL 11/23/99 340785 $72.00
26871 LARKIN, HOFFMAN, DA SEPT SMITHTOWN LEGAL 11/23/99 340786 $311.00
TOTAL FOR LARKIN, HOFFMAN, DALY... S9,360.15
. 26872 MTI DISTRIBUTING CO FREEMAN IRRIGATION PARTS 11/23/99 1308721 $66.17
26872 MTI DISTRIBUTING CO IRRIGATION PARTS 11/23/99 1310004 $16.65
TOTAL FOR MTI DISTRIBUTING COMPANY $82.82
26873 MTI OFFICE SYSTEMS, EQUIP MAINT 11/23/99 13420 $255.13
TOTAL FOR MTI OFFICE SYSTEMS, INC $255.13
26874 MAHONEY, JAMES PARK SPRAYING 11/23199 $2,737.05
TOTAL FOR MAHONEY, JAMES S2,737.05
26875 MEDTOX LABORA TORI DRUG TESTING 11/23/99 79153 $46.00
TOTAL FOR MEDTOX LABORATORIES $46.00
26876 MCLEOD USA OCT COMMUNICATIONS 11/23199 3811804 $531.76
26876 MCLEOD USA OCT COMMUNICATIONS 11/23/99 3811804 $106.37
26876 MCLEOD USA OCT COMMUNICATIONS 11/23/99 3811804 $101.87
26876 MCLEOD USA OCT COMMUNICATIONS 11/23/99 3811804 $94.32
26876 MCLEOD USA OCT COMMUNICATIONS 11/23/99 3811804 $94.32
26876 MCLEOD USA OCT COMMUNICATIONS 11/23/99 3811804 $47.16
. 26876 MCLEOD USA OCT COMMUNICATIONS 11/23/99 3811804 $52.53
TOTAL FOR MCLEOD USA $1,018.33
26877 MEMPHIS NET & TWIN FREEMAN FIELD #2 11/23/99 649114-01 $599.70
TOTAL FOR MEMPHIS NET & TWINE CO IN $599.70
26878 METRO COUNCIL ENVI DEC SEWAGE TREATMENT 11/23/99 6~973 $31,439.84
TOTAL FOR METRO COUNCIL ENVIRONMENT $31,439.84
26879 METRO COUNCIL ENVI OCT SAC PAYABLE 11/23/99 OCT $3,118.50
TOTAL FOR METRO COUNCIL ENVIRONMENT $3,118.50
26880 MN DEPT OF TRANSPO SIGNAL MAINT 11/23/99 PAOOO02734 $68.13
TOTAL FOR MN DEPT OF TRANSPORTATION $68.13
26881 DEPT OF PUBLIC SAFE BUYERS CARD FOR LIQIWINE 11/23/99 4303 $20.00
26881 DEPT OF PUBLIC SAFE BUYERS CARD FOR LIQIWINE 11/23/99 6702 $20.00
26881 DEPT OF PUBLIC SAFE BUYERS CARD FOR LIQIWINE 11/23/99 9118 $20.00
TOTAL FOR DEPT OF PUBLIC SAFETY $60.00
26882 MN SUN PUBLICATION KOEHNEN LEGAL AD 11/23/99 $39.00
26882 MN SUN PUBLICATION RECORDER AD 11/23/99 271117 $231.00
26882 MN SUN PUBLICATION SALE OF VEH'S BID AD 11/23/99 271601 $258.40
26882 MN SUN PUBLICATION SLECHTA LEGAL AD 11/23/99 272998 $41.60
T/lursday, November 18, 1999 , Page 4 0/8
Check # Vender Name Description Check Date Invoice # Amount
26882 MN SUN PUBLICATION DICKEY LEGAL AD 11123/99 272999 $41.60
26882 MN SUN PUBLICATION KOEHNE PRELIM PLAT AD 11/23/99 273002 $39.00
26882 MN SUN PUBLICATION RES 99-095 LEGAL AD 11/23/99 273003 $66.30
TOTAL FOR MN SUN PUBLICATIONS $716.90
26883 MTKA SOUND & L1GHTI AUDIO TAPE LINE 11/23/99 2988 $85.00
TOTAL FOR MTKA SOUND & LIGHTING $85.00
26884 WM. MUELLER & SONS OCT BLACKTOP 11/23/99 4626-10 $1,990.57
TOTAL FOR WM. MUELLER & SONS, INC. $1,990.57
26885 MUNITECH, INC. DEC WATER/SEWER MAJNT 11/23/99 7345 $4,140.00
26885 MUNITECH, INC. DEC WATER/SEWER MAl NT 11/23/99 7345 $2,760.00
TOTAL FOR MUNITECH, INC. $6,900.00
26886 NAAB, THERESA MILEAGE 11/23199 $22.94
TOTAL FOR NAAB, THERESA $21.94
26887 NAVARRE TRUE VALU TOOLS 11/23/99 48732 $15.64
26887 NAVARRE TRUE VALU GAS SPOUT 11/23/99 49584 $4.57
26887 NAVARRE TRUE VALU FIRE HYDRANT PAINT 11/23/99 50359 $6.77
TOTAL FOR NAVARRE TRUE VALUE $26.98
. 26888 PAWS, CLAWS & HOOV NOV A1C-OCT IMPOUNDS 11123/99 $103.31
TOTAL FOR PA WS, CLA WS & HOOVES PET $103.31
26889 PERFORMANCE TRAINI ELEC. TRAINING-BROWN/MASON 11/23/99 25549 $1,390.00
TOTAL FOR PERFORiJ1ANCE TRAINING ASSOC, IN $1,390.00
26890 POTTS, KENNETH N. OCT PROSECUTIONS 11/23/99 $1,508.33
TOTAL FOR POTTS, KENNETH N. $1,508.33
26891 SAM'S CLUB MEM FEE 11/23/99 $5.00
26891 SAM'S CLUB SUPPLIES 11/23/99 $17.01
26891 SAM'S CLUB SUPPLIES 11/23/99 $17.01
26891 SAM'S CLUB SUPPLIES 11/23/99 $17.00
26891 SAM'S CLUB MEM FEE 11/23/99 $5.00
26891 SAM'S CLUB MEM FEE 11/23/99 $5.00
TOTAL FOR SAM'S CLUB $66.02
26892 SENIOR COMMUNITY S OCT JANITORIAL 11/23199 $162.50
26892 SENIOR COMMUNITY S OCT JANITORIAL 11/23/99 $241.50
. TOTAL FOR SENIOR COMMUNITY SERVICES $404.00
26893 SHOREWOOD TREE R TREE/STUMP REMOVAL 11/23199 1628 $442.88
26893 SHOREWOOD TREE R REMOVE TREES 11/23/99 1637 $361.38
26893 SHOREWOOD TREE R HAUL BRUSH 11/23/99 1642 $200.00
TOTAL FOR SHORE WOOD TREE RESIDENTlA $1,004.26
26894 SHOREWOOD TRUE V EQUIP MAINT 11/23/99 32707 $3.35
26894 SHOREWOOD TRUE V EQUIP MAINT 11/23199 32736 $0.80
26894 SHOREWOOD TRUE V WELL HOUSE REPAIR 11/23199 32979 $6.72
TOTAL FOR SHOREWOOD TRUE VALUE $10.87
26895 SO LK MTKA PUB SAFE DEC POLICE BUDGET 11/23199 DEC $40,789.69
TOTAL FOR SO LK MTKA PUB SAFETY DEP $40,789.69
26896 STAR TRIBUNE ASST ue MANAGER AD 11/23/99 $425.00
TOTAL FOR STAR TRIBUNE $415.00
26897 SUBURBAN TIRE CO., I 2 TIRES 11/23/99 123958 $82.30
TOTAL FOR SUBURBAN TIRE CO., INC. $81.30
26898 SPEEDWAY SUPERAM FUEL 11/23199 $504.55
TOTAL FOR SPEEDWA Y SUPERAMERICA $504.55
26899 TONKA SIGNCRAFTER MEETING SIGNS 11/23199 3000 $276.90
Thursday, November 18,1999 Page 50f8
Check # Vender Name Description Check Date Invoice # Amount
TOTAL FOR TONKA SIGNCRAFTERS $276.90
26900 TWIN CITY STRIPING STREET STRIPING 11/23/99 002840 $3,724.40
TOTAL FOR TWIN CITY STRIPING $3,724.40
26901 TWIN CITY WATER CLI OCT WATER TESTING 11/23/99 5888 $20.00
TOTAL FOR TWIN CITY WATER CLINIC $20.00
26902 VIKING SAFETY PROD MARKER FLAGS 11/23/99 53796 $20.85
TOTAL FOR VIKING SAFETY PRODUCTS $20.85
26903 W.W. GOETSCH ASSO SEWER SUPPLIES 11/23/99 6846-425 $343.66
TOTAL FOR W.w. GOETSCH ASSOC, INC. $343.66
26904 WSB AND ASSOCIATE SHOREWOOD PONDS ENG 11/23/99 1074.00-15 $449.15
26904 WSB AND ASSOCIATE SEPT STORM WA ENG 11/23/99 1074.08-20 $1,116.00
26904 WSB AND ASSOCIATE SEPT TOPO ENG 11/23/99 1074.36-03 $108.25
TOTAL FOR WSB AND ASSOCIATES $1,673.40
26905 VILLAGE FLOWER SHO FUNERAL FLOWERS-ROLEK 11/23/99 $47.50
TOTAL FOR VILLAGE FLOWER SHOPPE $47.50
26906 DONNA GANGELHOFF DEER PICKUP 11/23/99 110599 $85.00
TOTAL FOR DONNA GANGELHOFF $85.00
. 26907 NICCUM, LAWRENCE BOOTS 11/23/99 $139.95
26907 NICCUM, LAWRENCE SNOWMOBILE HAY 11/23/99 $60.00
TOTAL FOR NICCUM, LAWRENCE $199.95
26908 BELLBOY CORPORATI LIQUOR 11/23/99 17582300 $421.75
26908 BELLBOY CORPORATl LIQUOR 11/23/99 17582400 $133.25
26908 BELLBOY CORPORATI LIQUOR 11/23/99 17632000 $151.47
26908 BELLBOY CORPORATI LIQUOR 11/23/99 17632100 $169.80
26908 BELLBOY CORPORATI LIQUOR 11/23/99 17632200 $282.00
26908 BELLBOY CORPORATI LIQUOR 11/23/99 17682100 $408.40
26908 BELLBOY CORPORATI LIQUOR 11/23/99 17682200 $78.60
TOTAL FOR BELLBOY CORPORA TION $1,645.27
26909 BELLBOY BAR SUPPLY SUPPLY CREDIT 11/23/99 30763100 ($213.35)
26909 BELLBOY BAR SUPPLY SUPPLIES 11/23/99 30764700 $26.38
26909 BELLBOY BAR SUPPLY MISC 11/23/99 30773000 $29.88
26909 BELLBOY BAR SUPPLY SUPPLIES 11/23/99 30773000 $79.92
. 26909 BELLBOY BAR SUPPLY SUPPLIES 11/23/99 30773100 $105.04
26909 BELLBOY BAR SUPPLY MISC 11/23/99 30811800 $21.17
26909 BELLBOY BAR SUPPLY MISC 11/23/99 30818000 $43.95
TOTAL FOR BELLBOY BAR SUPPLY $92.99
26910 GRAPE BEGINNINGS, I WINE 11/23/99 27523 $745.00
TOTAL FOR GRAPE BEGINNINGS, INC $745;00
26912 GRIGGS. COOPER & C WINE 11/23/99 126306 $591.43
26912 GRIGGS, COOPER & C WINE 11/23/99 126801 $557.33
26912 GRIGGS, COOPER & C LIQUOR 11/23/99 126802 $1,561.50
26912 GRIGGS, COOPER & C MISC 11/23/99 126807 $52.42
26912 GRIGGS, COOPER & C WINE 11/23/99 126807 $88.00
26912 GRIGGS, COOPER & C L1Q 11/23/99 126807 $770.64
26912 GRIGGS, COOPER & C WINE CREDIT 11/23/99 126826 $377.23
26912 GRIGGS, COOPER & C LIQUOR 11/23/99 126827 $832.32
26912 GRIGGS. COOPER & C LIQUOR 11/23/99 127770 $366.25
26912 GRIGGS, COOPER & C LIQUOR 11/23/99 127771 $454.15
26912 GRIGGS, COOPER & C LIQUOR 11/23/99 127772 $989.30
26912 GRIGGS, COOPER & C LIQUOR 11/23/99 127773 $1,027.57
26912 GRIGGS. COOPER & C LIQUOR 11/23/99 127774 $934.09
26912 GRIGGS, COOPER & C LIQUOR 11/23/99 127775 $791.44
Thursday, November 18, J 999 Page 60f8
Check # Vender Name Description Check Date Invoice # Amount
26912 GRIGGS, COOPER & C LIQUOR 11/23/99 127790 $390.81
26912 GRIGGS, COOPER & C LIQUOR 11/23/99 127791 $382.88
26912 GRIGGS, COOPER & C LIQUOR 11/23199 127792 $528.15
26912 GRIGGS, COOPER & C WINE 11/23/99 130624 $141.48
26912 GRIGGS, COOPER & C LIQUOR 11/23199 130628 $1,496.32
26912 GRIGGS, COOPER & C LIQUOR 11/23/99 130629 $461.15
26912 GRIGGS, COOPER & C WINE 11/23/99 130634 $141.48
26912 GRIGGS, COOPER & C WINE 11/23/99 130635 $146.14
26912 GRIGGS, COOPER & C LIQUOR 11/23/99 130636 $1,223.67
26912 GRIGGS, COOPER & C LIQUOR 11/23/99 130637 $461.15
26912 GRIGGS, COOPER & C WINE 11/23/99 130656 $88.05
26912 GRIGGS, COOPER & C WINE 11/23/99 130657 $70.74
26912 GRIGGS, COOPER & C LIQUOR 11/23/99 130658 $637.32
26912 GRIGGS, COOPER & C L1Q CREDIT 11/23/99 521537 ($3.00)
26912 GRIGGS, COOPER & C LIQUOR 11/23/99 521540 ($9.00)
26912 GRIGGS, COOPER & C L1Q CREDIT 11123199 522342 ($9.99)
TOTAL FOR GRIGGS, COOPER & COMPANY $15,541.02
26913 JOHNSON BROS L1QU WINE 11/23199 1039554 $981.25
26913 JOHNSON BROS L1QU WINE 11/23/99 1039555 $555.75
. 26913 JOHNSON BROS L1QU LIQUOR 11/23199 1039555 $306.16
26913 JOHNSON BROS L1QU WINE 11/23/99 1039556 $192.00
26913 JOHNSON BROS LIQU LIQUOR 11/23/99 1042267 $716.39
26913 JOHNSON BROS L1QU WINE 11123/99 1042267 $284.20
26913 JOHNSON BROS UQU WINE 11123199 1042268 $843.35
26913 JOHNSON BROS L1QU LIQUOR 11/23/99 1042268 $658.20
TOTAL FOR JOHIVSONBROS LIQUOR CO. $4,537.30
26914 LAKE REGION VENDIN MISC 11/23/99 7662 $244.89
26914 LAKE REGION VENDIN MISC 11123/99 7663 $244.89
26914 LAKE REGION VENDIN MISC 11/23199 7664 $244.89
26914 LAKE REGION VENDIN MISC 11/23/99 7684 $380.94
26914 LAKE REGION VENDIN MISC 11/23199 7686 $353.73
TOTAL FOR LAKE REGION VENDING $1,469.34
26915 LAKE SHORE WEEKLY L1Q CLERK AD 11/23/99 14554 $19.25
26915 LAKESHORE WEEKLY L1Q CLERK AD 11/23/99 14554 $19.25
26915 LAKESHORE WEEKLY L1Q CLERK AD 11/23/99 14554 $19.25
. 26915 LAKESHORE WEEKLY L1Q SALE 11/23/99 17908 $124.00
26915 LAKESHORE WEEKLY L1Q SALE 11/23/99 17908 $124.00
26915 LAKESHORE WEEKLY L1Q SALE 11/23/99 17908 $124.00
TOTAL FOR LAKESHORE WEEKLY NEWS $429.75
26916 MARLIN'S TRUCKING FREIGHT 11123/99 $18.27
26916 MARLIN'S TRUCKING FREIGHT 11/23/99 $18.28
TOTAL FOR MARLIN'S TRUCKING $36.55
26917 PAUSTIS WINE COMPA WINE 11/23/99 118984 $507.35
TOTAL FOR PAUSTIS WINE COMPANY $507.35
26918 PHILLIPS WINE & SPIRI WINE CREDIT 11123/99 3203820 ($10.51)
26918 PHILLIPS WINE & SPIRI WINE 11/23/99 546870 $235.00
26918 PHILLIPS WINE & SPIRI LIQUOR 11123/99 546870 $143.50
26918 PHILLIPS WINE & SPIRt LIQUOR 11123/99 546871 $58.95
26918 PHILLIPS WINE & SPIRI WINE 11/23/99 546871 $789.00
26918 PHILLIPS WINE & SPIRI LIQUOR 11/23/99 546872 $36.49
26918 PHILLIPS WINE & SPIRI WINE 11/23/99 546872 $169.60
26918 PHILLIPS WINE & SPIRI WINE 11/23/99 549238 $538.45
TOTAL FOR PHILLIPS WINE & SPIRITS $1,960.48
Thursday, November 18, 1999 Page 70f8
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.
26919
Check # Vender Name
Description
Check Date Invoice #
Amount
26920
26920
SW SUBURBAN PUBLlS CITY RECORDER AD 11/23/99 CL022689
TOTAL FOR SW SUBURlJAN PUBLISHING
WORLD CLASS WINES. WINE
WORLD CLASS WINES, WINE
TOTAL FOR WORLD CLASS WINES,INC
TOTAL CHECKS
Thursday, November IS, 1999
11123/99 3
11/23/99 86769
$100.00
$100.00
$171.00
$317.00
$488.00
$351.859.51
.
PageS ofS
Payroll Register
Check # Last Name First Name MI Check Arnt Check Date
214936 HELLING PAMELA J 639.37 11/3/99
214937 NIELSEN BRADLEY J 958.79 11/4/99
214938 ANDERSON JOEL L 229.57 11/9/99
214939 BASTYR CONNIE D 553.50 11/9/99
214940 BROWN LAWRENCE A 1,677.16 11/9/99
214941 BUHL DONALD J 19.68 11/9/99
214942 BUHL SUSAN E 285.14 11/9/99
214943 DAVIS CHARLES S 875.82 11/9/99
214944 DUFFY DAVID C 42.95 11/9/99
214945 EDRALIN LAURENCE A 78.72 11/9/99
214946 FLORA CHERI L 273.76 11/9/99
214947 GROUT TWILA R 718.03 11/9/99
214948 HEBERT KATHLEEN A 630.44 11/9/99
. 214949 HELGESEN PATRICIA R 630.41 11/9/99
214950 HEURKINS MARK K 355.43 11/9/99
214951 HURM JAMES C 1,815.65 11/9/99
214952 JAKEL BRIAN D 1 02.51 11/9/99
214953 JOHNSON DENNIS D 950.07 11/9/99
214954 LATTERNER SUSAN M 303.11 11/9/99
214955 LUGOWSKI JOSEPH P 978.95 11/9/99
214956 LUND JASON R 84.87 11/9/99
214957 MARRON RUSSELL R 40.10 11/9/99
214958 MASON BRADLEY J 879.36 11/9/99
214959 MITL YNG SARA J 274.45 11/9/99
214960 NAAB THERESA L 664.18 11/9/99
214961 NICCUM LAWRENCE A 1,192.98 11/9/99
. 214962 P AZANDAK JOSEPH E 1,243.29 11/9/99
214963 POUNDER CHRISTOPHER J 1,010.73 11/9/99
214964 RANDALL DANIEL J 938.25 11/9/99
214965 RICH MELANY M 363.80 11/9/99
214966 ROLEK ALAN J 1,200.04 11/9/99
214967 SCHMID CHRISTOPHER E 496.23 11/9/99
214968 SCHNEEWIN JACQUELYN K 870.06 11/9/99
214969 SW ANDBY DONALD R 992.03 11/9/99
Total of Checks $22,369.43
Tuesday, November 09, 1999
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