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092799 CC Reg AgP .' -I, .:1 ~ . \l1f' "'... .---.CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 27, 1999 S7SS COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. 6: 15 p.m. - The City Council will meet in work session format in the City Council Chambers to discuss policy on use of sick leave. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love Stover Garfunkel Lizee Zerby B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Executive Session Meeting Minutes September 13, 1999 (Att.-#2A Minutes) B. City Council Regular Meeting Minutes September 13, 1999 (Att.-#2B Minutes) C. City Council Executive Session Meeting Minutes September 13, 1999 (Att.-#2C Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: A Motion to Approve a Sign (Att.-#3 Planner's Memorandum) Applicant: Dave Mueller, Control House Investments Location: 23075 State Highway 7 NOTE: Give the public an opportunity to request an item be removed from the Consent Agelula. Comments can be tttken or questions asked following rwmoVtJlfrom Consent Agelula. 4. MATTERS FROM THE FLOOR (No Council actiOQ will be taken.) i.! " -t-' . , r' . CITY COUNCIL AGENDA - SEPTEMBER 27,1999 PAGE20F3 5. PARKS - Report by Representative A. Report on Park Commission Meeting Held September 14, 1999 (Att.-#5A Draft Minutes) B. Recommendation on Vacancy Created by Resignation of Bill Colopoulos C. Recommendation on a Policy Setting Trail Standards D. Preview of the September 28 Joint Meeting with the Park Foundation 6. PLANNING - Report by Representative A. Public Hearing 7:15 p.rn. - Consideration OfJLMQtionto Adopt a Resolution Regarding a Request-to Vacate Certain Easements for Watten Ponds (Att.-#6A Planner's Memorandum & Proposed Resolution) B. Consideration of a Motion to Adopt a Resolution Regarding a Request to Vacate Certain Easements for Christmas Shores Plat (Att.-#6B Proposed Resolution) C. Consideration of a Motion to Adopt a Resolution Authorizing Publication of a Summary Ordinance Amending the L-R, Lakeshore Recreational District Section of the Shorewood Zoning Ordinance (Att.-#6C Proposed Resolution) D. Consideration of a Motion to Direct Staff to Prepare Findings of Fact for a Conditional Use Permit for Accessory Space Over 1200 Square Feet (Att.-#6D Planner's Memorandum) Applicant: T.O. and A. V. Kvalseth Location: 4980 Shady Island Circle E. Consideration of a Motion to Direct Staff to Prepare Findings of Fact for Front Yard and Bluff Setback Variances (Att.-#6E Planner's Memorandum) Applicant: Scott M. Olson Location: 6125 Ridge Road 7. GENERAL A. Public Hearing - Consideration of a Motion to Adopt a Resolution Authorizing a Tax Rate Increase for the 1999 Tax Levy, Collectible 2000 (Att.-#? A Finance Director's Memorandum & Proposed Resolution) B. Discussion of Request by Charles Daisy (Att.-#7B Letter of Request) .. ,-, .;... w . CITY COUNCIL AGENDA - SEPTEMBER 27, 1999 PAGE30F3 -s. ENGINEERINGIPUBLIC WORKS Consideration of a Motion to Adopt a Resolution Authorizing Expenditures of Funds for Wiring of Amesbury Well House (Att.-#8 Proposed Resolution) 9. REPORTS A. Administrator & Staff i. Attorney's Report on Smithtown Road Right-of-Way Options ii. Report on Status of Comprehensive Plan - Joint Meeting - October 19 111. Report on Lease Agreement for Installation of PCS Antennas With APT Minneapolis, Ine iv. Report on Fund Raising Efforts by Friends of Southshore Center (Att.- #9Aiv Letter) v. Report on Proposed House Burn (Att.-#9Av Fire Marshal's Memorandum) VI. Engineer's Report on Concerns Expressed by Island Residents vii. Engineer's Report on Tmnk Highway 7 Access Closures V111. Administrator's'Repbrt on Upcoming Meeting Sponsored by Board of Government Innovation and Cooperation B. Mayor and City Council i. Report on Fire Department Review Committee Meeting Held September 14, 1999 ii. Discussion on Usage of LCD During Meetings 10. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.-#lO) .. " From: Jim Mahoney <chaskaroad@juno.com> To: cityhall@cLshorewood.mn.us <cityhall@cLshorewood.mn.us>; wlove@dorthy.state.net <wlove@dorthy.state.net> Date: Monday, September 27, 1999 12:15 PM Subject: Chaska Road . ._...__.. .. __0'__.' __._.._.._. .._.0_._ __m This message is addressed to all Shorewood managers and council members. Please take a look at my website regarding the problem of traffic and speed on Chaska Road. Qttp) /mempers.xoom. com/chaskaroad/default.htm Thank you for your time, Jim Get the Internet just the way you want it. Free software, free e-mail, and free Internet access for a month! Try Juno Web: http://dl.www.juno.com/dvnogetltagj. 9/27/99 HOW DANGEROUS DOES CHASKA ROAD HA VE TO BE. As many of you know, Chaska road (aka. Old Chaska Road and the northern part, Murray Hill Road) is a favorite "Time Saver" for residents driving from Highway 41 to Highway 7 or Excelsior, Highway 7 to Highway 41 and Highway 7 to Galpin Lake Road and/or Galpin Lake Blvd. You also might have noticed that almost none of these drivers go the posted speed limit. My expenences Since moving back to Chaska Road (moved when I was 5 vears old) I have never been as diligent as I would have liked to control the traffic of our road. But, now that I am a father of a small child and have seen what can happen to people and objects strock by speeding cars, (my historY) rve decided to attempt to take action. If anyone has concerns along with mine or just wants their name on the list, please e-mail me at chaskaroad@iuno.com and I will add them to my "Concerns" link. If anyone has any suggestions or would like to post action they've taken, e-mail me at chaskaroaduujuno.com and rll add the information to the "actions" link. This will probably be a multi-community fight to make Chaska Road safer. Consisting of Shorewooq, Chanhassen and Excelsior. If anyone has other contacts. please e-mail atchaskaroad@juno.comIwill post it so we have a running total of information and contacts. I recently met Dave Mueller (while getting my mail) who runs a company called Control House mc. at the intersection of Chaska Road and Highway 7...He expressed concern with how the traffic flows between Highway 7 and Chaska Road. He did express a desire to change the configuration ofhis parking area to a more aestheticallsafe configuration. He has proposed to use the area south of his property, having an entrance from the south leading up to the present parking area. As you may remember, the last couple of years the previous occupants were overflowing their parking area and started parking on the side of Chaska Road partially obstructing the street. I understand that there are plans to redo the intersection of Chaska Road and Highway 7, unfortunately, according to what I've heard, the redo will only affect traffic going into Excelsior. This will NOT affect traffic that will be going west on Highway 7 and turning onto south Chaska Road. It is my understanding that Excelsior is against the changing of the intersection but Shorewood is for it. THIS WILL NOT MAKE CHASKA ROAD ANY SAFER. According to MDOT, Chaska Road and Highway 7 is being changed related to the number of accidents at this intersection. http://members.xoom.coml_XOOM/chaskaroadldefault.htm 9/27/99 ~,. ~ I'm new to the web designing and city "harassing" business. If anyone has any suggestions PLEASE let me know, either by Iplestbook or e-mail me. http://members.xoom.coml_XOOMlchaskaroad/default.htm 9/27/99 From: Greg Larson <glarson@ascend.com> To: cityhall@cLshorewood.mn.us <cityhall@cLshorewood.mn.us> Date: Saturday, September 25, 1999 11 :36 AM Subject: Comment on Public Hearing Monday, Sept. 27 request to vacate Wetland Consservation easement -...-.-......-.....-..-...-....-. .......... To: Brad Nielson Woody Love City Council Regarding: Public hearing to vacate Wetland Conservation easment at 25670 Maple View Court (Watten Ponds) I have forwarded to you the Sept 25 email sent to the Minnehaha Creek Watershed District pertaining to this issue. The MCWD has not responded to information that we need to accurately comment on this matter. We are requesting that the hearing be postponed until the MCWD responds. If the hearing isn't postponed, then I want to register my strong opposition to any action which would weaken the environmental and wetland protections at the Watten Ponds development. The original Development Agreement included, at the insistance of the neighborhood, strong language which protected, as much as possible, the wetlands and natural characteristics of the development ~ite. After many months of dispute the project was approved with promises by the City that the wetland easements, tree protection ordinances and other environmental covenants would be meticulously followed. Those of you on the Councilor Planning Commission at the time undoubtly remember this. It is our belief that approving this request to vacate the Wetland Conservation easment is a gigantic step towards undermining the original promises of the City to the neighborhood and . the developer to the City. Moreover, an approval will set a major precedent on which other requests will undoubtly be basee!. We recognize that the easements might present a difficulty to builders at Watten Ponds. But this is a matter that builders and homeowners need to address with the orginal developer, not by requesting special exceptions that undermine the environmental and neighborhood protections promised by the MCWD and the City of Shorewood. .~- ~, . Ii r ! { .,? { Greg Larson 25535 Orchard Circle Shorewood, MN 55331 Representing the Eureka Neighborhood Association Date: Sat, 25 Sep 1999 10:38:45 -0500 To: admin@mnwatershed.org From: Greg Larson Subject: Reclassification of Wetland at Watten Ponds /27/99 Page 2 of3 !l To: Jim Hafner CC: MCWD District Administrator From: Greg Larson 25535 Orchard Circle Shorewood Jim, You have not provided the information that I requested on Sept. 17 and again on Sept. 23. This information is required to compile a response for a Public Hearing regarding the request to vacate a portion of the Wetland Conservation easement at 25670 Maple View Court (Watten Ponds) being held Sept 27 by the City of Shorewood. My understanding from our SepL 17 conversation was that the NURP Pond on the property at 25670 had been reclassified as a non-wetland. According to you, this reclassification was based on the premise that wetland mitigation at the Watten Ponds project justified the reclassification in some way. This reasoning doesn't mesh with my memory of the facts or with documentation from the time that the NURP pond issue was considered and approved by the Minnehaha Creek Watershed District. My recollection is that the on-site NURP pond, which was constructed by excavating a wetland, would retain its designation as a wetland protected by both state and city regulations. The 1:1 on-site mitigation was reguired only to off-set the impacts due to excavation in the wetland not as compensation for the the destruction of it. This is backed by a September 18 letter to the Minnehaha Creek Watershed District from McCombs Frank Roos Associates, inc. On page two of the letter it's state that, " on-site mitigation is being provided to off-set the impacts due to excavation in Wetland #6". This implies that the resulting NURP pond would remain a designated wetland. The same letter also states, liThe project has avoided filling any wetlands and the excavation is limited to the minimum size necessary to meet the NURP pond design standard". This, again, indicates that the excavation would only change the nature of ,the wetland not destroy it completely. The Oct. 3, 1996 letter from the Minnehaha Creek Watershed District to the Tony Eiden Company which outlined the special conditions on which project approval would be based states, "that the special conditions on the permit include that the required wetland buffer shall be designated on the subdivision plat and within the property deeds". This I believe clearly indicates that it was intended that the NUPR pond retain its wetland designation status. The Public Hearing on the request to vacate the easement is Monday, Sept 27 and it is now Saturday, Sept 25. Unfortunatly you have not reponded on this } f ~ t ; , ~t t . :; i~ 4 J , I 9/27/99 Page 3 of3 matter so it is impossible to submit a comment before the hearing as I'll be out of town the next several days. This is the second time that your lack of responsiveness have hindered our ability to understand matters relating to wetland issues at the Watten ponds construction site. The other, in 1997, was your refusal to inspect the site and provide your conclusions on the complaint that the wetland along Eureka Road where utilities were constructed was filled and not brought back it its original elevation. I do understand and appreciate that you are very busy, but it can't justify your lack of cooperation. This pattern of non responsiveness will not be tolerated any longer, I assure you. f ! . Another distubing matter I brought to your attention on Sept 23 was that the conditions of the original permitting at the Watten Ponds sites have apparently been violated. The Sept. 18, 1996 letter from McCombs Frank Roos Associates, Inc. states that an Annual Report on the progress of the establishing the mitigation basin will be submitted to the WSO for five years after completing the mitigation areas or until the WSO determines the mitigation plan goals have been successfully accomplished. }o my knowledge this report has never been submitted. In addition, this same letter states that at least 2 permanent observation points will be established in and around the mitigation areas. Again, I don't believe this ever occurred ! i , This lack of follow-up is only the most recent example of the MCWD not taking its responsbilities to the public seriously. Please recall that in 1997 the MCWD only enforced the mitigation plan at Watten Ponds after repeated calls by neighborhood residents who pointed out that construction had begun but mitigation hadn't. It's my belief that the MCWD would NEVER have acted on this egregious, blatant and obvious violation of the permit without badgering by local residents. (Please see the letter June 24, 1997 from the MCWD to Dave Nash of McCombs Frank Roos Associates). i t 1 ~ > i 1 . r * ? 'j ;: Greg Larson 25535 Orchard Circle Shorewood, Mn 55331 401-3421 I ! t '1 f 1 I t i 1 i t I f t I 9/27/99 Gray Freshwater Center Hwys. 15 & 19, Navarre Mail: 2500 Shadywood Road Excelsior, MN 55331-9578 Phone: (612) 471-0590 Fax: (612) 471-0682 Email: admin@minnehahacreek.org Web Site: www.minnehahacreek.org Board of Managers Pamela G. Blixt James Calkins Lance Fisher Monica Gross Thomas W. LaBounty Thomas Maple, Jr. Malcolm Reid ~ Printed on recycled paper containing '<tI at leaSt 30% post consumer waste. Minnehaha Creek Watershed District Improving Quality ofWater, Quality of Life -. Ie .'A IE n 'iifl; re R ~(CUt:T- 7 ;~:!~I i u ~l I By October 2, 1999 Jim Hunn, City Administrator City of Shorewood 5755 County Club Road Shorewood, Minnesota 55331-8927 Re: Request for Rule B Funds. Dear Jim: I thought I should follow-up my phone call with Terry with a letter. Your request to use "Rule B" funds to do a wetland delineation for the Gideon's Glen Restoration Project is an appropriate use of these funds. Funds are generally available on a reimbursement basis after the project is completed. However, since your proposal is a discrete part of the planning process, I see no good reason why we should not be able to release fUnds when the delineation is complete. To receive the funds, please request payment along with copies of invoices. The total available for this project is $9,818.00. Additional Rule B funds may be available for your city. We are in the process of auditing this fund and should be able to let you know before the end of the year if any additional money will be available. The funds were collected through the Minnehaha Creek Watershed District's (MCWD) fonner Stormwater Management Rule (Rule B). This rule allowed individuals and developers to contribute to a fund designated for the construction and maintenance of regional detention basins in lieu of constructing onsite treatment ponds. On Noyember 24, 1998, the MCWD Board of Managers adopted a revised Stormwater Management Rule (Rule N) that eliminated the need for this provision and on December 22, 1998, the Board of Managers directed that the remaining, unallocated funds collected under the former rule be made available for stormwater management projects within the same subwatershed, and when feasible, within the municipality where the contribution arose. Let me know if you have any questions or if I can be of any assistance. Sincerely, L. Eric Evenson, District Administrator MINNEHAHA CREEK WATERSHED DISTRICT C. Malcolm Reid, Manager MCWD C:\Cities - Correspondence and Information\Shorewood - request for Rule B funds.doc : . . .~.., .~. ",'..----..... ---- ~--_._. ~ .;..~~ ~.' . IlII historic ~~xcelsior T""'\~~~n~!l~ -; 1:1"'\11 U -,.. I . I~'-~~~~~ ~! IBy , On the shores of Lake Minnetonka _......-...........-,~~ EXCELSIOR AREA CHAMBER OF COMMERCE September 19, 1999 Dear Community Leaders: My name is Adam Tollefson. As president of the Excelsior Area Chamber of Commerce, I would like to ask for your help in organizing the South Lakeshore Community Leaders Forum. The purpose of the proposed leadership forum will be to build and maintain proactive relationships with key leaders in the communities of Greenwood, Shorewood, Tonka Bay and Excelsior, and to identify and address some of the common issues facing the communities we serve.. .issues such as growth and development, public safety and quality of life. Let's bring together our leadership skills in a cooperative effQrt to develop a strong focus and direction for the south lake shore area. I propose that the Community Leaders Forum group meet twice a year, starting this October, to begin sharing and discussing priority issues in our re~pective areas. As a refreshing approach, I.propose kicking off the first meeting with a 90-minute cruise on Lake Minnetonka, compliments of BayView Event Center, with hopes of enjoying oUI beautiful fall weather. Please notify Linda Murrell, the Chamber's Executive Director, whether you will be able to attend the South Lakeshore Community Leaders Forum on Tuesday, October 5th, from 5:00 PM until 6:30 PM. We will meet at the BayView Event Center docks at 5:00 p.m. to embark. Refreshments will be available. Your participation will help keep all of us better informed and enhance our future together. Thank: you, A C-r-;;:;?L-. ;}' ~~V~ Adam Tollefson C/o: Chamber: President, President Elect & Executive Director City Councils: Mayor & City Manager School Superintendent . . Legislative Representatives Rotary Presidents POST OFRCE BOX 32 . EXCELSIOR, MINNESOTA 55331 · PHONE (612) 474-6461 Gray Freshwater Center Hwys. 15 & 19, Navarre Mail: 2500 Shadywood Road Excelsior, MN 55331-9578 Phone: (612) 471-0590 Fax: (612) 471-0682 Email: admin@minnehahacreek.org Web Site: www.minnehahacreek.org Board of Managers Pamela G. Blixt James Calkins Lance Fisher Monica Gross Thomas W. LaBounty Thomas Maple, Jr. Malcolm Reid ~ Printed on recycled paper containing '<:I at least 30% post consumer waste. Minnehaha creek. Watershed District Improving Quality ofWater, Quality of Lift I~ ~ ie ~ n WI ~ In1 September 27, 1999 'Iru SEP 271999 ~ ley Mr. Brad Nielsen City of Shorewood 5755 Country Club Road Shorewood, MN 55331 RE: NURP Pond, Watten Ponds (96-158) Dear Mr. Nielsen: At your request I am responding to the que~on of 'whether or not the NURP pond at the Watten Ponds development is a wetland. Following our on-site visit in August and a discussion with the Board of Water and Soil Resources (BWSR) the preliminary indication was that the pond was no longer a wetland. In the course of further discussion with BWSR and the U.S. Army Corps of Engineers (USACOE) the final determination is that the pond remains a wetland. The Wetland Conservation Act (WCA) does not regulate excavation in a wetland, only filling and draining of a wetland. Wetland excavation, in the opinion ofWCA, only makes existing wetlands wetter. If the excavation does not exceed two meters in depth the USACOE does not change the classification of a wetland. Using a wetland basin for treatment of stormwater is not considered a filling activity. Therefore, even though the Minnehaha Creek Watershed District (MCWD) required mitigation for the wetland excavation under their rule, the pre-existing wetland has only become a little wetter and a little deeper and remains a wetland. The MCWD rules require buffer zones around wetlands, the width of which depends on the surface area of the subject wetland. In this case, the buffer width would be 16.5 feet in width, measured from the delineated edge of the wetland. The buffer requirements were addressed by the MCWD Board of Managers in the original permit and did include a variance for the incursion of Orchard Circle into the buffer zone. As long as this buffer is maintained the MCWD would not object if the City of Shorewood granted a variance from the g!"~ater set back requireIllent ill the City'sc.rdinance. Please call me at 471-6282 if you have any questions. Sincerely, l~ District Technician c: L. Eric Evenson, MCWD District Administrator -. :.... ".' -'( ". t uJ > .~. .. .. tw". . ~L ~~ '{e: .' .. ~ . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.net/shorewood. cityhall@shorewood.state.net Executive Summary Shorewood City Council Regular Meeting Monday, September 27,1999 There is a work session at 6: 15 p.m. immediately before the Council meeting to discuss sick leave policy. Agenda Item #3: Dave Mueller has requested approval of a sign permit for his office building located at 23075 State Highway 7. Both the wall sign facing Highway 7 and the freestanding sign facing Chaska Road comply with Shorewood's zoning requirements. Approval of the permit requires a simple majority vote by the Council. ~. Agenda Item #5B: The Park Commission recommends that the City Council waits to fill the vacancy on the Commission created by the resignation of Bill Colopoulos until February when his three year appointment is up for renewal. Agenda Item #5C: This discussion is summarized on pages 7 to 9 in the draft Park Commission minutes enclosed in the packet. An update and a copy of the minutes have been sent to the residents along the west side of Vine Hill from Covington to Waterford Place. A copy of their petition is also in the packet. Agenda Item #5D: The Park Commission and Park Foundation are meeting jointly Tuesday, September 28. Enclosed in the packet is a presentation that will be made at that meeting reviewing the purpose of the foundation and various financial matters. One of the main goals bf the meeting will be to work together on developing alternative sources of revenue for the parks. Agenda Item #6A: Agenda Item #6A: Jim and Mary Benson have requested that a conservation easement that was mistakenly included on the plat of Watten Ponds be vacated to make better room for their new home on the lot. When the NURP pond adjoining their lot was allowed to be used for stormwater runoff it was declassified as a wetland. The City does not require conservation easements adjoining NURP ponds. The Minnehaha Creek Watershed District is responsible for the classification, or in this case the declassification. Staff has requested that the MCWD provide their position on this matter in writing. Approval of the vacation requires a simple majority vote by the Council. 1 n ~J PRINTED ON RECYCLED PAPER . . Executive Summary - City Council meeting of September 27, 1999 Agenda Item #6B: This item was tabled from the last meeting in order to determine whether the sewer lines contained within certain of the easements on the property had been abandoned. Since they have not staff recommends that the City vacate only two of the originally requested easements. These were for roadway purposes and have been replaced by right-of-way and deeded property as part of the Christmas Shore plat. Approval requires a simple majority vote by the Council. Agenda Item #6C: At the last meeting the Council agreed to have staff prepare a summary publication of the L-R zoning district revisions that were adopted at that meeting. The summary saves considerable publication expense. Approval requires a simple majority vote by the Council. Agenda Item #6D: Tarold and Amy: K valseth have requested a conditional use permit to build a new home with an attached garage that exceeds 1200 square feet of floor area (when combined with other accessory structures on the property). The Planning Director has recommended approval of the C.U.P., subject to moving or removing a shed which violates current setback requirements from Lake Minnetonka. The Planning Commission agreed unanimously to recommend approval subject to conditions. The Council should direct staff to prepare findings of fact for review at the next meeting. Approval will ultimately require a four-fifths vote by the Council. Agenda Item #6E: Scott Olson proposes to demolish the existing home at 6125 Ridge Road and build a new one. Since the entire lot is located on a bluff, virtually anything done on the site requires a variance. Although the proposed house is further back on the lot than the existing one, it still needs a front yard setback variance. Despite the variances, the new home will comply better with building and z;oning codes than the existing house. The Planning Commission recommends approval of the variance. The Council should direct staff to prepare a fmding of fact for review at the next meeting. Approval will require a four-fifths vote by the Council. Agenda Item #7 A: Please review the memorandum and resolution enclosed in the packet. The State requires this resolution be passed and forwarded to the Hennepin County Auditor by October 20. Agenda Item #7B: Mr. Charles Daisy is requesting his vehicle, which had been confiscated due to State law regarding multiple DWIs, be sold back to him. This is not consistent with the City's policy which has been to sell such vehicles in the open market or through auction when the title has been cleared. Please review the cover memo and letter from Prosecuting Attorney ~en Potts. He plans on being present at the meeting to discuss this item. Agenda Item #8: This resolution authorizes expenditure of funds for wiring of the Amesbury well to accept the new generator as backup power to the well. Costs not to exceed $20,000. If approved, funds will be utilized from the water fund for this expenditure. Executive Summary - City Council meeting of September 27, 1999 Agenda Item #9Av: No Council action is needed for this item. However, enclosed in the packet for your information is the full packet of material related to a structure burn at 5830 Christmas Lake Road. The process includes notifying neighbors. I did check with the one neighbor who commented, "make it quick." What they meant by that is "help this person as fast as you can." They fully understand that the structure will be utilized through October and won't be completely burned until the end of October. . . 3 , , . . CITY OF SHOREWOOD CITY COUNCIL EXECUTIVE SESSION MONDA Y, SEPTEMBER 13, 1999 MINUTES CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 6:15 P.M. 1. CONVENE CITY COUNCIL EXECUTIVE SESSION Mayor Love called the meeting to order at 6: 15 p.m. A. Roll Call Present: Mayor Love, Councilmembers Stover, Garfunkel, Lizee and Zerby; and City Administrator Hurm B. Review Agenda 2. DISCUSSION ON AFSCME PROPOSAL Administrator Hurm reviewed with the Council. the contract proposals from AFSCME, Local 224 for our Public Works employees. The Council gave direction for the upcoming negotiations. 3. ADJOURN Mayor Love adjourned the meeting at 6:59 p.m. ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR ibzA CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDA Y, SEPTEMBER 13, 1999 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:00 p.m. A. Roll Call Present: Mayor Love; Councilmembers Stover, Garfunkel, Lizee and Zerby; City Administrator Hurrn; Planning Director Nielsen; Engineer Brown; and City Attorney Keane B. Review Agenda . Mayor Love reviewed the Consent Agenda. Agenda Items #3A, 3B,and 3D were removed from the consent agenda. They will be discussed under Agenda Item #7 as I, J and K respectively. Garfunkel moved, Stover seconded a motion to approve the Agenda as amended: 1. Item 3A to be considered as Item 71. 2. Item 3B to be considered as Item 7J. 3. Item 3D to be considered as Item 7K Motion carried. 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes August 23, 1999 Garfunkel moved, Lizee seconded approving the Special Meeting Minutes of August 23, 1999 as written. Motion passed 5-0. . B. City Council Regular Meeting Minutes August 23, 1999 Lizee moved, Garfunkel seconded approving the Regular Meeting Minutes of August 23, 1999 as amended: Page 10, fourth paragraph from the bottom: change to read - Councilmember Lizee was concerned about the quality of tape recorded sessions and would like the microphones in the Council Chambers integrated into the tape recording system. Staff agreed to look into it. Motion passed 5-0. #:Z,B e~ ~ oo~ : .... t"' ....~ 00(") ~~ - \Cl.... \Cl~ tfji-ol tD 0 ::r \Cl N ~~ = ~ ~~ tD \Cl ~ ~"""3 ~ (") ~ Q..'" a = 5e151 e1 = ~~ ~ (") ~ (") ~ tD (") ~ ~ 0 ::-g er~ a . 0 ~~ ~ ~8 0 0 0 tD tD ere~ =. = = 5l ",- ",~ r:Il r:Il r:Il 2- ro51 tDtDQ.. .... tfjCl 5: .... .... tD fig Q.. 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'-" r:Il 5' \Cl tD> tD f r:Il tD \Cl ~~ ~ > tD tl> = (JQ '1,,= ~ "= - \Cl r;> "= ~. "= ~ ~ ~ ~ > a a ~. tl> ~. ~ = = g. - g. ~ = = (")~ i e1 g. .... ="r:Il .... .... tJl (JQ ~ (JQ ~.... - ~ ~ ~ =~ ~ ~ Q.. ~ ", ", e1 ~ ~~ ~ '" . . CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 13, 1999 - PAGE 3 F. A Motion to Adopting RESOLUTION #99-074, "A Resolution Authorizing the Transfer of Funds" Motion carried 5-0. 4. MATTERS FROM THE FLOOR Duane Laurila, 5995 Eureka Road, discussed his attendance at meetings at the County level regarding the LRT Trail. He asked if the use in the winter could also include walking horses. Mayor Love stated it would be discussed as a scheduled agenda item. Administrator Hurm stated discussions with Hennepin County have indicated that horses on the trail are not an option. . Mr. Laurila stated he was told he would have to go to the City Council. They would have to include horses on their winter trail permit application. Councilmember Zerby asked if there was an issue with horse droppings. Mr. Laurila stated the droppings can be picked up. Councilmember Stover stated there is a statement on the permit that notes horses are prohibited on the trail all year round. 5. PARKS A. Report on Park Commission Meeting Held August 24, 1999 . Administrator Hurm stated the last meeting was a brainstorming session to discuss funding for the parks. Several ideas were developed. The Commission will meet the fourth Tuesday of the month with the Park Foundation to continue brainstorming and identify fundraising efforts that could be worked on. They also talked about the trail planning process and planned a neighborhood walk for Saturday, October 2 for the Howard's Point, Edgewood, and Grant Lorenz neighborhood at 9:30 a.m. They also reviewed the design for a magic square which will be placed at Cathcart Park. B. Acceptance of Resignation From Commissioner Colopoulos and Consideration of Procedure to Fill Position Administrator Hurm reported the Park Commission discussed the resignation of Commissioner Colopoulos at their August 24 meeting. Councilmember Lizee asked if they had any recommendation about filling the vacancy. Administrator Hurm replied they recommended not filling the position until its expiration in February . Mayor Love agreed it would be logical to wait until February; however, they could probably use the extra person to share the workload. CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 13, 1999 - PAGE 4 Councilmember Stover stated now that the vacancy is official, the Council should ask the Park Commission how they would like to proceed. Staff was directed to bring back the question to the Park Commission. 6. PLANNING Commissioner Turgeon reported on the matters considered and the actions taken by the Planning Commission at their September 7, 1999 meeting (as detailed in the minutes of that meeting). A. Consideration of a Motion to Adopt a Resolution Regarding a Request to Vacate Certain Easements for Sanitary Sewer, Underground Utility and Roadway Purposes for Christmas Shores Plat Planning Director Nielsen stated it was noted during the platting of the property that there were a number of old easements that needed to be vacated. Three of them are still in question. If they are not resolved, the matter should be tabled. He advised the public hearing be held to take testimony. He stated they are recommending not vacating a sewer easement which coincides with an easement which is an integral part of the plat. Two of the easements have to do with road right-of-way. He recommended they be vacated. . Mayor Love opened the public hearing at 7:29 p.m. for public comments. There were none and the public hearing was closed. Lizee moved, Stover seconded to continue consideration of this item to the September 27, 1999 City Council meeting. Motion carried 5-0. B. Report on Comprehensive Plan Open House and Announce Public Hearing Planning Director Nielsen stated attendance at the open houses was not as expected. He stated a public hearing is scheduled for September 21, 1999 at the Southshore Center. Mayor Love stated Councilmember Stover has suggested future notices include terms like trail and . water in order to get more involvement. Planning Director Nielsen stated there is a better turnout when there is more controversy. C. A Motion to Adopt an Ordinance Amending the L-R Lakeshore Recreational District Section of the Shorewood Zoning Ordinance Planning Director Nielsen stated the concern was raised that the L-R District isn't being used. The ordinance has been too restrictive. The Planning Commission has been looking at revisions to the district to develop a three step process. Study sessions were held, and marina owners were in attendance. He stated a public hearing was held, and there was no public input. The Planning Commission voted unanimously to recommend approval of the new ordinance. He suggested it be adopted, and a summary ordinance for publication could be considered at the next City Council meeting. Councilmember Zerby stated the owner of the Shorewood Yacht Club has asked for increased height on the accessory building and additional parking spaces. CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 13, 1999 - PAGE 5 Planning Director Nielsen stated the Planning Commission chose not to modify the 15' height for accessory buildings. He also discussed issues with the parking lot. It was suggested that mitigation measures be established such as increasing landscaping and adding more drainage. Councilmember Zerby stated he would prefer to see repairs done out of sight. Planning Director Nielsen stated the way the ordinance reads, repairs are not done in the accessory structure. It was suggested the floor be lowered in order to work on sailboats inside the building. Councilmember Lizee stated there are services for that type of work around the lake. Garfunkel moved, Stover seconded Adopting ORDINANCE #355, An Ordinance Amending the L-R, Lakeshore Recreational District Section of the Shorewood Zoning Ordinance." Motion carried 5-0. . D. A Motion to Direct Staff to Prepare Findings of Fact Regarding a Conditional Use Permit for Accessory Space Over 1,200 Square Feet Applicant: William Dickson Location: 26245 Birch Bluff Road Planning Director Nielsen stated staff was directed to prepare Findings of Fact on this item. Staff discovered the existing driveway is on the neighbor's property and must be moved. Mr. Dickson had intended to move it ten feet to the north. Staff recommended the. conditional use permit be approved as requested. Councilmember Lizee stated she was concerned about directing staff to prepare Findings of Fact, and the survey was not accurate at the time of the public hearing. She stated sight lines have remained a concern with her. She was also concerned about the use of the structure. She stated the Council was concerned there be a condition it be for occasional use only. Councilmember Lizee asked for input on the sight lines from Engineer Brown. . Engineer Brown agreed the use should be ona more limited basis. An occasional trip should not create problems. Councilmember Stover stated she would appreciate it if this would go back to the Planning Commission given the inaccuracy of the survey. Planning Director Nielsen stated the Planning Commission's action was based on the. driveway being reloca.ted ten feet to the north. Councilmember Garfunkel stated it.seems like a reasonable use. He didn't know how a condition could be placed for occasional use and how it could be enforced. City Attorney Keane stated it could be a condition. The less ambiguous the condition, the better. He stated the term occasional is very ambiguous. Councilmember Stover asked if a condition could be placed stating it only be used for boat storage. CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 13, 1999 - PAGE 6 City Attorney Keane stated it could. Bill Dickson, 26245 Birch Bluff Road, stated the purpose of the garage is to store a classic car and a boat. The car would only be used a few times during the summer. He stated the majority of the driveway is on his property. The next door neighbor is aware of the situation and agrees to landscape the area. Councilmember Stover stated the concern is not Mr. Dickson's use but the use by a future property owner. Mayor Love asked when construction is proposed. Mr. Dickson stated he would like to begin as soon as possible. Mayor Love stated he doesn't feel prepared to act on this item this evening. Councilmember Garfunkel stated it has to be viewed as if it would have daily use. He stated the safety issue is more of a concern for the purpose coming out of the driveway. . Garfunkel moved, Zerby seconded adopting RESOLUTION #99-075, "a Resolution Approving a Conditional Use Permit for Accessory Space Over 1,200 Square Feet for William Dickson, 26245 Birch Bluff Road." Motion carried 4-1. (Councilmember Lizee was the dissenting vote.) Councilmember Lizee stated she preferred the location in use. She asked if it would be possible to get a variance and easement from the neighbors. She was very concerned about the sight lines and removal of additional vegetation. Planning Director Nielsen stated he didn't believe a variance in terms of the building location was necessary. He didn't believe the City could require an applicant to acquire additional property and get an easement to use the property not on his property. . City Attorney Keane stated it would be a difficult condition to impose. Councilmember Stover asked if long term storage would be reasonable. City Attorney Keane agreed it would be reasonable. Councilmember Garfunkel stated the issue is traffic. He had a hard time trying to limit use of the property. Mayor Love agreed it would be difficult to place conditions that would be difficult to enforce. Planning Director Nielsen stated it can be added to the building permit application. Councilmember Zerby asked if staff is recommending approval of the motion. Planning Director Nielsen stated in the affirmative. CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 13, 1999 - PAGE 7 Motion carried 4-1. 7. GENERAL A. Consideration of a Motion to Adopt a Resolution Approving the 2000 Preliminary Budget and Proposed 1999 Property Tax Levy City Administrator Hurm stated once a limit on the levy amount is set it cannot be raised. Garfunkel moved, Lizee seconded to approve Adopting RESOLUTION #99-076, "A Resolution Approving the 2000 Preliminary Budget and Proposed 1999 Property Tax Levy." Motion carried 5-0. . B. Consideration of a Motion to Adopt a Resolution Establishing a Date and Time For the Truth in Taxation Public Hearing City Administrator Hurm stated that Monday, December 6, 1999 at 7:15 p.m. has been suggested for the Truth in Taxation Hearing with the continuation hearing on Monday, December 13, 1999 at 7: 15 p.m. Zerby moved, Stover seconded to approve Adopting RESOLUTION #99-077, "A Resolution Establishing a Date and Time for the Truth in Taxation Public Hearing." Motion carried 5- O. Stover moved, Zerby seconded to hold regular City Council meetings at the same time. Motion carried 5-0. C. Consideration of a Motion to Establish a Tax Rate Hearing . City Administrator Hurm stated this is a new requirement from the State to hold a tax rate hearing before October 15. He suggested it be held September 27 to allow time for an article in the newspaper. Garfunkel moved, Stover seconded Establishing a Tax Rate Hearing on September 27,1999. Motion carried 5-0. D. Discussion with Police Chief Bryan Litsey About 1998-1999 Snowmobile Season Chief Bryan Litsey discussed snowmobile activities for 1998-1999 and referenced a report submitted by the Shorewood officer. He noted the season was sporadic. He distributed a list of complaints received in Shorewood related to snowmobiles. He also reviewed the hours spent on the trail. He asked the Council for input on what they would like to see this season as far as reports. He stated he has reapplied for two grants from the DNR and Cops Overtime. Councilmember Lizee asked if there is a correlation between the complaints and issuance of citations. Chief Litsey stated the issuance of citations and complaints coincide with snowfall. CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 13, 1999 - PAGE 8 Chief Litsey stated the enforcement level will remain constant and level off with some slight fluctuation. E. Consideration of a Motion Authorizing Submittal of a 1999-2000 Winter Trail Activities Permit Councilmember Stover believed there is outdated information on the proposed permit. City Administrator Hurm reported on the information in the last year's permit. He stated each year, the City has to apply to Hennepin County for use of the trail during the winter months. Uses must be defined, and certificates of insurance must be provided. He identified uses on the trail. He asked if snowmobiling should be included and the suggested horseback riding. He stated it was noted horses are not acceptable at any time. Councilmember Stover stated she -would like to see the snowmobile aspect of this seriously considered. She didn't believe the Park Commission has even looked at this permit. She suggested . a public meeting be held for residents along the trail as well. She also discussed the work done by the task force. Mayor Love discussed complaints he's received relating to late night use of the trail. He also wondered if there are some interim or short term solutions. He understood the need for a public meeting. Councilmember Lizee believed it would be fair to invite abutting residents of the trail. Council members discussed distance requirements for public hearings. City Attorney Keane noted in this case, the City would be on their own and should use their best judgment. Councilmembers discussed who should be invited, how they should be notified of the meeting, and the importance of a public meeting. . Councilmember Lizee suggested if a meeting were held, it be identified as an LRT Abutting Property Owner neighborhood meeting. Mayor Love suggested residents also be permitted to send their concerns in written form if they are unable to attend the public meeting. Stover moved, Garfuokel seconded to hold a public meeting for those residents abutting the LRT Trail. Mayor Love noted residents would also be invited to send in written comments. City Administrator Hurm suggested Monday, October 4 as the date for the meeting. Chief Litsey stated a representative of the SLMPSD could also be in attendance. Motion carried 5-0. Motion carried 5-0. . . CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 13, 1999 - PAGE 9 Lizee moved, Stover seconded to continue discussion of the trail permit application to the October 11, 1999 City Council meeting. Motion carried 5-0. Councilmember Stover asked how often horses were on the trail when they were permitted. Mr. Laurila stated he occasiorially saw other horses on the trail for a total of three owners. Councilmember Stover asked what other trail activities would be in conflict with the horses. Mr. Laurila didn't believe any other use would be in conflict. He stated he didn't understand what the problem is since there aren't any complaints about horses on the trail. F. Consideration of a Motion to Adopt a Resolution Regarding Participation in the Metropolitan Council's Livable Communities Act Administrator Hurrn stated the Metropolitan Council has provided information on the Livable Communities Act. They have asked a resolution be adopted regarding Shorewood's participation. He stated the resolution from last year has been updated. He asked if the Council is prepared to address this now or if someone from Metropolitan Council should attend and discuss the issue. Councilmembers decided that would not be necessary. Administrator Hurm reviewed additions to the resolution which would include issues identified in the Comprehensive Plan. Councilmembers discussed working closely with the Metropolitan Council. Stover moved, Lizee seconded Adopting RESOLUTION #99-079, "A Resolution Approving Participation in the Metropolitan Council's Livable Communities Act." Motion carried 5-0. Councilmember Zerby was concerned whether the goals identified are the goals of the City Council. He was also concerned about the identification of a s~nior housing site analysis. Planning Director Nielsen stated it was discussed at the Planning Commission level, and they are recommending it be updated. G. Consideration of Motion Regarding Rule B Funds Administrator Hurrn reviewed meetings held regarding Rule B Funds. He stated the first step would be to send a letter requesting Rule B Funds be released for the purpose of undertaking preliminary design, wetland delineation, etc. for the project. Engineer Brown stated the watershed district has been directed to provide funds to cities if requested. City Administrator Hurm stated the exact amount has not been determined. Garfunkel moved, Zerby seconded Directing Staff to Send a Letter to the Watershed District Requesting Rule B Funds. Motion carried 5-0. CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 13, 1999 - PAGE 10 H. Consideration of an Ordinance Amending Chapter 302 - Sale of Tobacco & 1301 - Establishing Fees and a Resolution Authorizing Summary Ordinance Publication Administrator Hurm stated Council had directed staff to conduct a survey of tobacco licensees in the community to identify their opinion on what age should sell tobacco products. He discussed preference of charging a fee or requiring classes for violators. City Attorney Keane stated he received input that Hennepin County has adopted an ordinance prohibiting the sale of tobacco products from vending machines. Councilmember Garfunkel stated he would prefer 18-year-olds selling tobacco products rather than 16- year-olds. Garfunkel moved, Lizee seconded approving ORDINANCE #356, "An Ordinance Amending Chapter 302 - Sale of Tobacco & 1301- Establishing Fees" and Adopting RESOLUTION #99- . 078, "A Resolution Authorizing Publication of a Summary Ordinance." Mayor Love asked for discussion on the age limit for selling cigarettes. Council members discussed limiting the sale of cigarettes to a minimum of 18-year-olds. Councilmember Zerby stated he didn't feel comfortable moving on this ordinance without input on the new Hennepin County ordinance and a comparison of what other cities charge as fees. Mayor Love asked how often compliance checks will take place. Chief Litsey stated they take place annually, and business owners are notified in advance they will take place. Mayor Love asked how much officer time is spent. Chief Litsey stated a considerable amount of time is associated with the compliance checks. Lowell Day, 25 Pleasant Avenue, representing the American Legion, stated a remote control vending machine is in use currently. He stated the machine will be removed if, in fact, the County ordinance is in effect. He asked if it could remain because it is a remote control machine. . Mayor Love asked if the City would have the ability to override the County. City Attorney Keane stated it cannot. Mr. Day stated he is not opposed to the $250 license fee. He stated they haven't paid any fees since 1990. Council members concurred the legal. system could handle the hearing officer responsibilities. They also discussed penalties for violators. Education the first offense and a fine the second offense. $250 was determined as the license fee. Motion carried 4-1. (Councilmember Zerby voted against the motion.) CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 13, 1999 - PAGE 11 Mayor Love recessed the meeting at 9:20 p.m. and reconvened the meeting at 9:30 p.m. I. A Motion to Adopt a Resolution Approving a Conditional Use Permit for Installation of PCS Antennas Applicant: APT Minneapolis, Ioc. (Aerial Communication) Location: 26352 Smithtown Road (Water Tower at Minnewashta School) Council member Lizee was concerned about the wave length ridge being buried. Planning Director Nielsen stated it would be buried. . Michael O'Rourke, APT Minneapolis, asked that staff should be instructed to complete the lease on the site. He believed a reasonable time period would be two weeks. City Attorney Keane stated it would be brought back to the City Council two weeks from now. Lizee moved, Stover seconded Adopting RESOLUTION #99-075, "A Resolution Approving a Conditional Use Permit for Installation of PCS Antennas for APT Minneapolis, Inc. (Aerial Communication), 26352 Smithtown Road." Motion carried 5-0. J. A Motion to Adopt a Resolution Approving a Conditional Use Permit for Multi-Purpose Building at Freeman Park Council member Lizee asked if the design on the wall is the actual proposed design. , Zerby moved, Lizee seconded Adopting RESOLUTION #99-080, "A Resolution Approving a Conditional Use Permit for Multi-Purpose Building at Freeman Park." Motion carried 5-0. K. A Motion to Adopt a Resolution Approving a Conditional Use Permit and Setback Variance for a Substandard Shoreland District Lot Applicant: Patrick & Victoria McConnell Location: 4300 Enchanted Drive . Councilmember Lizee asked if lakescaping or lakeshore plantings would be done. Planning Director Nielsen stated the applicant has agreed to look into DNR suggestions for landscaping. Lizee moved, Stover seconded Adopting RESOLUTION #99-081, "A Resolution Approving a Conditional Use Permit and Setback Variance for a Substandard Shoreland District Lot for Patrick & Victoria McConnell, 4300 Enchanted Drive." Motion carried 5-0. 8. ENGlNEERINGIPUBLIC WORKS A. Consideration of a Motion to Adopt a Resolution Authorizing Execution of a Cooperative Agreement with MNlDot for TH 7 Access Closures CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 13, 1999 - PAGE 12 B. Consideration of a Motion Accepting Bids and A warding Contract - Project no. 9804, TH 7 Access Closures Engineer Brown reviewed access closures and intersection improvements for TH 7. He also discussed a proposed cooperative agreement with MN/Dot and who would be responsible for the project costs. He discussed negotiations with property owners for acquisition. He noted meetings have been held with MN/Dot and State aid engineers as late as this afternoon to negotiate the project. An agreement has been drafted and presented for consideration. Bids were received, and Hardrives was the lowest responsible bidder. The State will fund the majority of the project. MSA funds will pay for the balance. Councilmember Zerby was concerned about the additional lane on Eureka Road. Engineer Brown stated closure would definitely impact the traffic on Eureka Road. He discussed the need to limit the pressure of traffic by getting westbound traffic away from the intersection through the use of a right turn lane. . Councilmember Zerby asked if there has been enough public exposure to these changes. Engineer Brown stated there were a number of open houses to discuss the closures. Lizee moved, Stover seconded Adopting RESOLUTION #99-082, "A Resolution Authorizing the Mayor and City Administrator to Execute the Cooperative Agreement with MNlDot (#79330)." Motion carried 5-0. Lizee moved, Stover seconded Adopting RESOLUTION #99-083, "A Resolution Accepting Bids and Awarding Contract to Hardrives, Inc. for an amount not to exceed $197,707.50 - Project No. 9804, TH 7 Access Closures." Motion carried 5-0. C. Consideration of a Motion Accepting Bids and Awarding Contract - Project No. 9910, 1999 Overlay Projects Engineer Brown reviewed bids received. The low bidder was DMJ Corporation at $63,529.09. It . will be a joint project with the City of Greenwood. He recommended the bid be awarded. Garfunkel moved, Stover seconded Adopting RESOLUTION #99-084, "A Resolution Accepting Bids and A ward Contract to DMJ Corporation for an amount not to exceed $63,529.09 - Project No. 9910, 1999 Overlay Projects." Motion carried 5-0. 9. REPORTS A. Administrator & Staff i. Attorney's Report on Gysland Property, 4812 Femcroft Drive City Attorney Keane stated service was perfected on Mr. Gysland on August 24, 1999. The district court was contacted today to request a hearing date to order repair or removal of the structure. The City Administrator will advise the Council when a date has been scheduled. . . CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 13, 1999 - PAGE 13 Council member Zerby asked what the status is on the billboard issue at Gideon Woods. City Attorney Keane stated there has been a delay with the billboard removal. It was found the homeowners' association is not in good standing with the State. It will create a two week delay to get them back in good standing. ii. Discussion of the Status of a Watermain Route Through Freeman Park or Eureka Road Engineer Brown stated one of his goals is to get an ample amount of time in the design process to make sure everything works. He stated the question is where the watermain will be located. Mayor Love stated he would feel better if the process would begin and the letter be sent to residents on Eureka Road. Councilmember Lizee stated the watermain extension can be brought to the Council by either petition or direction of the Council. She stated they need to really look at the economics. She didn't agree that if the City doesn't get a petition, it will be brought through the park. Councilmember Stover believed the decision should be based on economics, good planning, and the engineering input. If it costs the same, there will be no one to assess if it goes through the park. She stated she would like to have cost estimates. Councilmember Garfunkel stated cost estimates were made available. Going through the park would be a "wash," while going down Eureka would open up a can of worms. Engineer Brown stated it is one of the toughest alignments. You wouldn't get the total benefit going through the park. Councilmembers discussed the proposal. Engineer Brown stated his goal is to get approval to do a survey and start the planning process. There is time to proceed. Administrator Hurm reported there will be a second housing meeting on September 23, 1999 for lake area communities at 7:30 a.m. at the Southshore Center. He stated he has been asked to attend an after school session for ninth graders at the high school to talk about government involvement Engineer Brown stated he has placed calls requesting the City of Deephaven sign be moved. Planning Director Nielsen reported work has begun on Shorewood Ponds. Engineer Brown stated utility excavations will begin in the near future. Councilmember Lizee asked for an update on Smithtown Road right-of-way options. City Attorney Keane stated his legal assistant will begin work on it right away. CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 13, 1999 - PAGE 14 B. Mayor & City Council I. , . ' Report on Fire Department Review Committee Meeting held August 31, 1999 Mayor Love stated he attend the Fire Department Review Committee Meeting which was held on August 31, 1999. City Administrator Hurm stated a representative from the fire and rescue training center will address the group on September 14, 1999. 10. ADJOURN TO EXECUTIVE SESSION SUBJECT TO APPROVAL OF CLAIMS Garfunkel moved, Lizee seconded adjourning the regular meeting to Executive Session at 10:25 p.m. subject to the approval of claims. Motion passed 5-0. Respectfully submitted. Clare T. Link Recording Secretary . ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR . CITY OF SHOREWOOD CITY COUNCIL EXECUTIVE SESSION MONDA Y, SEPTEMBER 13, 1999 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD IMMEDIATELYFOLLO~NG REGULAR MEETING MINUTES 1. CONVENE CITY COUNCIL EXECUTIVE SESSION Mayor Love called the meeting to order at 10:26 p.m. IJRAfr A. Roll Call Present: Mayor Love, Councilmembers Stover, Garfunkel, Lizee and Zerby; and Consultant Tom Allen . B. Review Agenda 2. DISCUSSION WITH CONSULTANT TOM ALLEN REGARDING CITY ADMINISTRATOR PERFORMANCE EVALUATION Council members discussed the City Administrator's performance review and came to a consensus on how to proceed. 3. ADJOURN Mayor Love adjourned the meeting at p.m. . ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR ~2~ t ~". CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.state.neUshorewood . cityhall@shOrewood.state.net MEMORANDUM TO: Mayor and City C.ouncil . FROM: Brad Nielsen DATE: 20 April 1999 RE: Sign Permit - Control House Investments, L.L.c. FILE NO. Property - 23075 State Highway 7 Mr. Dave Mueller, representing Control House Investments, has submitted a signage plan for the office building located at 23075 State Highway 7 (formerly 6000 Chaska Road). They propose to erect a freestanding sign (see Exhibit A) on the east side of the building near the driveway, and their name sign on the fascia of the front wall (Exhibit B). The location of the proposed signs are shown on the applicant's site plan (Exhibit C). . The freestanding sign contains 8 square feet of area, and the wall sign contains approximately 12 square feet of area, for a total of 20 square feet. Since the R-C District allows up to a total of 36 square feet of area, the applicant is well under the maximum allowable signage. Based upon the preceding, approval is recommended. BJN:ph cc: Jim Hurm Dave Mueller 3. n ~J PRINTED ON RECYCLED PAPER < ~ .~ ...0 .~ ..d X .. .... ._.J 0 ~ ~ .., '1 I I E Q) ..0 ~ > .J <( 'j: I I ~ ..g 0 t E co .5 I ./ ~ I =; c.ri W - - r: :E 0 I ~ ~ ::E I u <( ..... !Z w z 0 I "-i a w '="' 8 '0 'M" .... , a:: .. "o:t ~ i 0.. u.. ..... --_00 ! I I Z I ""-1 I ..--.., I ..... w --::t CI) I '0 )~ ; ", 0 u ....._.1 I C.I') :;:)~ 0 - o~ ........ I I I '0 ~i I I I z U Li.i .........1 I I ..... <( ..J u . II: I ! en " u I.....' I J _L.ool .."~-... tI:I ~~:tt.~~ ;:J ~t:Ill1~GI w............. o ... .;"; .; "; .; ::C>-r'lCI:ICI:Il'l2c;1) .. ':<i:S~~~~ ~'" TOO I2J ~JnOSU3Ts*~adSUaaJ~S~TTS 6066 SL6 6tg IVd ZO:ST<I::L\i 66llI/SO -- . . ./ ,- I ...;.. I \' ^ (. , I "J t:Q .~ A.~ ~ . :f .I-t,P """ .. ......~ "fr;" .~ t... ::;-' ..~~; "'t-.,. 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W """" EAST -'-.-~~..f.lInclI 0.9 - '1 -------- .-.-.-.-. \ --196.46-- - - - - - - - -=:-.-. .-.- - T _l-~.=. . . . roinage Easement Doc. No. 4870753 : . I / U / ~ . .... ..0 . .... ..d >< J:.IJ i J / \. , .. . . CITY OF SHOREWOOD PARK COMMISSION TUESDA Y, SEPTEMBER 14, 1999 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:30 P.M. MINUTES DRAfl 1. CONVENE PARK COMMISSION MEETING Co-chair Dallman called the meeting to order at 7:33 p.m. A. Roll Call Present: Co-chairs Dallman and Arnst; Commissioners, Puzak, Berndt and Themig; Administrator Jim Hurm; City Engineer Larry Brown; Council member Zerby Absent: Commissioner Bensman B. Review Agenda There were no changes to the agenda. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of August 24, 1999 Puzak moved, Arnst seconded to approve the Minutes as presented. Motion passed 4/0 with Berndt abstaining. 3. MATTERS FROM THE FLOOR There were no matters from the floor. 4. REPORTS Administrator Hurm reported on the City Council meeting of September 13. The Council had asked if the Park Commission has a recommendation on when to fill the vacancy left by the resignation of Commissioner Bill Colopoulos. If filled now, the position would be up for reappointment in February 2000. (The terms of Colopoulos and Arnst are due to expire at the end of 1999.) Commissioner Dallman asked if the opening would possibly last only 3 months, would it :/I5A .. , .1 Park Commission September 14, 1999 Page 2 make sense to appoint someone for that short of a term. Themig said it seems to be better to wait until the natural end of the year to fill the position. Puzak and Arnst agreed. Zerby added that the Council would probably rather go through the appointment process only once. Puzak moved that the Park Commission recommend that the City Council does not fill an interim 3 months for the vacated position of Bill Colopoulos, and do it instead in February for a three year term. Arnst seconded. There was no further discussion and the motion passedS/O. Administrator Hurm also reported that resident, Duane Laurila came to the council meeting and said he has been to several county meetings about horses being allowed on the LRT trail in the winter months. He has the impression that it's up to the city to allow or not allow horses on the trail ~nd would like to see Shorewood include horses for trail use during the winter months. . Hurm checked with Karen Bowen of Hennepin County Parks and she reiterated her past statements that horses are not allowed on the LRT. On the permit it says horses can not be on the trail. Hurm explained that six years ago, when the County took over the abandoned rail property, this was an issue. The City lost and horses were eliminated. Hurm will inform the resident that it is not the City's prerogative to allow horses. The topic of a permit for winter use was also discussed at the Council meeting. The City has until October 15 to apply to the County. The Council would like to meet with residents who live along the trail to get their input on snowmobile activity and issues. A comment sheet will be provided for those who can not attend. Berndt asked who is to oversee the meeting. Hurm said the City Council plans to conduct it as an informal time to give opportunity to people to express their feelings about snowmobiles and how things have gone. A date is set for the first Monday in October. . Commissioner Themig asked for an explanation about the winter use permit. Hurm said that each City must apply for specific use of the trail segment within its boundaries for 5 months of winter. During that time, the County does not patrol or maintain the trail. Commissioner Berndt asked what will happen if a majority of residents who respond are in opposition to snowmobiles on the LRT. Hurm replied that the Council would make their decision accordingly. Puzak asked if the Council would override the work of snowmobile task force. Hurm stated thatthe intent is only to get input. Council member Zerby said he believes the intent is to notice residents along the trail as well as to put out a public notice of the meeting. The concern is that the task force recommendations have not been utilized completely, and it is a valid instrument to maintain. (. Park Commission September 14, 1999 Page 3 Berndt pointed out that residents living along the trail would feel they are more heard in a small meeting than when it is a larger, public meeting. Puzak stated that he defies the City Council to not notice that meeting. Hurm said that the meeting would be officially noticed, as all public meetings must be. Zerby added that the Council was presented with the report on snowmobile enforcement for last winter. The Council feels that enforcement is as good as it can get. They want to get input from residents with that in mind. Puzak agreed that it would be good data. Engineer Brown reported that the Council also approved the Conditional Use Permit for the multi purpose building proposed for Freeman Park. s. REVIEW AND RECOMMENDATIONS REGARDING PARK & TRAIL CAPITAL IMPROVEMENT PROGRAM . Administrator Hurm reported that in a meeting with the Youth Coalition, a proposal was made to ask each of the area cities to contribute to the skate park an amount equal to $1 per resident for each city. Matching funds from other community sources will be sought. For Shorewood's "per head" contribution, the amount needed is $7,000. The skate park entry in the Project Schedule therefore, needs to be adjusted from $5,000 to $7,000 and moved to the year 2000 column. Other items moved from 1999 to 2000 are Park Building at $200,000 and Sanitary Sewer at $50,000. . Engineer Brown explained that he has asked the Minnesota Department of Transportation (MnDOT) for $50,000 to make roadway changes in Freeman Park which would allow the closure of the Highway 7 entrance. MnDOT suggested a submittal of a Cooperative Agreement be made this winter for 2001 construction. Dallman asked if that means that MnDOT will give the City $50,000 toward the cost of the parking lot. Brown said yes, that's what we are shooting for. Final approval will not be known until the spring of 2000 because it is a lengthy process. Brown mentioned the option to put temporary barriers up within the park to block traffic from using the Highway 7 entrance, but noted that it might take away incentive for MnDOT to help with the solution to a permanent closure. Themig asked if we could borrow from elsewhere in order to make the improvements more quickly. Brown said the concept is there, but it is a bit risky since we.are not sure of what MnDOT will do. There was further discussion about temporary options for traffic flow and ways to maximize safety and keep the dust down for the new neighbors within the senior housing development. Brown said he will continue to work with MnDOT and notify them of our intent to apply for the $50,000. Dallman asked if the $78,000 should be moved to 2001. Brown suggested keeping it in the year 2000 because information from MnDOT is speculative and there may be , Park Commission September 14, 1999 Page 4 opportunity to do the work earlier than 2001. Hurm suggested that the figure of $78,000 be raised to $128,000 and then show a $50,000 revenue from MnDOT in the Funding Source Summary. . Dallman asked if the Freeman parking lot is going to be blacktop. Brown said yes, that is what was talked about. Dallman asked if a pond would be required. Brown explained that, according to the draft Stormwater Management Plan, it might not be required when considered on a regional basis. Berndt asked how difficult it is to keep up a gravel surface. Brown explained that dust complaints would be more of a problem than surface maintenance-especially with the new housing. Themig said he thinks it would be unneighborly to not tackle the problem next year. Hurm commented that there are some techniques to cut down on the dust, such as closing a traffic lane and other applications to the gravel surface. Themig noted that the Park Commission did put forth a recommendation to the City Council to close that road. Brown said he has put the word out on the street to contractors who may have bituminous millings to apply to the gravel and there has been some response. He reminded the Commission that keeping the Highway 7 access open represents leverage with MnDOT to get the money needed to construct the lot. . The Funding Source Summary was reviewed. $50,000 will be added to the year 2000 as money from MnDOT. Brown agreed to place it in 2000, but said construction will likely be in 200 1. The Sewer Fund Transfer of $50,000 'will be moved to 2000. Zerby asked if the park dedication fees of $37,000 will be in this year. Hurm said yes, because it is due at the time the plat is filed. In fact, there will probably end up to be a little more than $37,000 for the year. Arnst asked if donations of $10,000 are not anticipated after 2000. Hurm said it has been built into the Organization Building Surcharge of $10,000 each year. The $10,000 under Donations in 2000 is the .amount that the Foundation has been challenged to raise toward the building at Freeman. . Arnst pointed out that the title of "Organization Building Surcharge" is misleading and was to be changed, per previous discussion. Ideas were discussed and it was agreed to change the name to "Alternative Revenue Sources" in order to be kept generic. Brown suggested that there be a footnote as to what this is. It was agreed that there should be some suggestions to provide direction. The name, "Concession Rental" is to be changed to "Concession Revenue." Arnst asked if the amount for Sports Organization Maintenance should increase with time. Hurm said the reason it is kept at $12,000 is because over the last 5 to 6 years this ..... Park Commission September 14, 1999 Page 5 is where it has been. Also, the sports organizations are being challenged in other ways. There was discussion about increasing the amount with inflation at 3% per year. Brown explained that the CIP is organized around today' s' dollars. He recommended they stay away from increasing for inflation. Inflation reflects both in the revenues and costs so it's a wash. Hurm added that costs vary from year to year. Puzak pointed out that the CIP is reviewed each year and they would have the opportunity to increase figures if needed. He recommended they go with staff's suggestion. Puzak asked if the "Transfer to General Fund" category could be indicated as the Sports Organizations' Maintenance Fee for clarification. Hurm said yes. Dallman explained that the Park Foundation is challenged to contribute $10,000 and also to fill in as needed. . Arnst moved to accept CIP ~oject Schedule and Funding Source Summary as changed in tonight's discussion. Puzak seconded and the motion passed 5/0. Funding Summary - Trails Brown stated that MSA requires a minimum trail width of 10 feet, however, the City can ask for a variance to 8 feet. For comparison, Commissioner Berndt asked about the width of the trails in Freeman Park. Brown said they are 6 to 7 feet wide. Brown explained that, to take advantage of state aid, the City must identify the project to the State at least 1 year ahead of construction. They would first have to design a project in order to seek state aid approval. This involves having the design, cost estimates and rights of way in hand. He cited the example of a plan done by the City of Chanhassen, which involved considerable expense. Berndt noted that plans have to be done anyway. Brown said the more costly element is acquisition of easements, which would have to be done ahead of time. . Brown reported that the trails for Covington and Vine Hill are well underway and they plan to bid the project out in January or February for next construction season. The Smithtown west portion is also slated for next year. One question remains regarding past opposition when trails were considered a few years ago. The City Attorney has someone examining the rights of way issue. That question needs to be looked at before application to the state. Berndt commented that safety is becoming a greater concern alongSmithtown. Puzak asked if there is a point where the road is considered substandard and would be due for reconstruction. Brown said that today Smithtown is well out of MSA standards, however, the State will not mandate that the city upgrades. More likely, citizen petition will drive the need to upgrade. Arnst asked when Smithtown is scheduled to be rebuilt. Brown said it is book marked at 2001, but was put out as a challenge to address rights of way issues. Zerby asked if the Smithtown project was split into east and west segments. Brown said '-- Park Commission September 14, 1999 Page 6 that out of convenience from a project management standpoint, the walking trail (LRT) is the division point. From a technical standpoint, the eastern portion is worse than the west as far as site distance issues and road condition. Project Schedule Commissioner Themig noted that we have big project for 2000 (Smithtown west construction) with no funding. He asked why not shift the trail project to 2001 with the road improvement to be done at the same time. Brown replied that, from a technical standpoint, it does make sense to build a trail when the road is ripped up. However, in previous CIP's, the road was slated at that time, yet the Park Commission decided to separate the trail process from the road project. Puzak pointed out that future trail segments will also be halted until funding sources are found other than MSA, which c_omes with a set of standards that make it more inflammatory to residents. Berndt felt that safety is a primary reason to not wait until . Smithtown is due for road reconstruction. Themig agreed that the safety and increase of livability should take precedence over politics. He asked where is the leadership from Council. Zerby replied that he is pro-trail. The Council has been hammering the property rights issue for a long time. It comes down to a "not-in-my-front-yard" situation. Puzak replied that this is why we have developed the trail process and it's working. We need to build a segment of Smithtown so people can see it and use it, and then in 2002 or so, we can continue with new funding sources. The Commission is doing the right thing in the best possible way. He felt they are getting the process going and getting it done amicably. Arnst added that the Commission must make sure they have a step forward at each meeting, no matter how small. Brown stated that we are in design process, so the project schedule is correct. The outcome of the rights of way issue in not yet known, Design costs are all slated for the first year in the Project Schedule while waiting on critical information. We don't know how long that will take. Themig stated that it is good to hear that we are moving ahead on the rights of way issue. . Co-chair Arnst suggested that the project schedule description, "Potential projects that have met with local opposition" should be changed. (The Commission and residents have not even walked these segments yet.) Dallman suggested eliminating the heading. Then leave items k, I, and m under "Projects that have been identified as need further study and are not far enough along for costs estimates." The Commission agreed. Puzak pointed out that a group of people asked how to get their street off the map of potential trails. Since they have walked the island and came up with alternative ideas and no trail, there should be a distinction for that in the Project Schedule. Dallman suggested they label project h (Enchanted Island) as "No trail planned at this time" and move it up to be with project g. Projects needing further study will be those marked i, j, k, I, and m. ""... Park Commission September 14, 1999 Page 7 Puzak moved and Berndt seconded to approve the Funding Summary and Project Schedule dated 8/19/99 as discussed and amended. The motion passed 5/0. 6. TRAILS / FREEMAN.PARK MULIT PURPOSE BUILDING A. Covington/Vine Hill Status-Discuss/recommendation on assessing for concrete for a segment of trail along Vine Hill Road . Commissioner Puzak suggested formulating the Commission's recommendation and presenting a motion to City Council for the ultimate decision. Based on the fact that concrete is more expensive than bituminous, there is probably a consensus to a base facility financed with tax dollars. Beyond that, residents can opt to upgrade to meet their customized requirements. Puz,* stated that he recommends, as a matter of policy, that the City of Shorewood will build bituminous trails that are 8 feet in width. Neighbors may want to supplement to concrete and the City would accept those if a contiguous string of neighbors want to get together and be assessed for the upgrade. Hurm pointed out that there could be areas that are narrower than 8 feet. Puzak said that we will work around obstacles where needed, but the standard is 8 feet. Themig asked for discussion about why this is the standard and what about other components of design, such as retaining walls, etc. Points were made about aesthetics, wearability, cost and ongoing maintenance. . Dallman asked what is the definition of "contiguous." Puzak replied that it would depend on each individual case. The project will be bid both ways and it's up to neighbors to figure it out what they want together. Arnst pointed out the possibility that the City of Minnetonka may plan to upgrade Vine Hill Road in 5 years and the trail investment could be lost. She agrees with base trail of 8-foot wide and blacktop surface. As far as other features, Brown stated that the pricing of retaining wall options varies from time to time. Curr,ently stone and block are almost equal. Themigsaid this is a case where we can be amiable to flex with design needs, as long as there is some consistency. Brown agreed the retaining wall ends up to be a nice feature for residents and the City. Puzak said the City Council would make the' final call. The Park Commission is to meet with neighbors and make the recommendation. . Dallman brought up the question of having the same or different standards for other projects such as Smithtown. He thinks the Commission should say the standard is 8 foot bituminous and that's it. He doesn't want to be judge each time someone petitions fora variation. Themig agreed that there is a consistency issue. There was further discussion on how to negotiate options for trails and what possible problems may occur. Puzak pointed out that the Commission has a commitment to work .II .. Park Commission September 14, 1999 Page 8 with neighbors around design issues, according to the trail process. Themig asked how that effects the neighbor in the middle of the block who disagrees. He feels it is not fair to put that pressure on someone to be in that situation. Themig reviewed the reasons for choosing bituminous as a base; Limited funding, Durable surface for a trail, It is consistent with other west metro community trails. Brown pointed out that there are analyses on roads, but not on trails as far as durability. In comparing the City's policy for road standards, it would be consistent to allow residents to pick up the difference in cost if they want a higher standard. Themig moved to recommend to City Council that the standard surface for trails, constructed as part of the trail process would be bituminous and 8 foot in width due to the limited funding, proven durability and consistency with trail construction in other west metro communitie~. Residents may petition to exceed the standard, but will be expected to fund the difference in cost. Puzak seconded and asked for a ... friendly amendment that we recognize its suitable durability. Dallman questioned the use of the word, "petition" and it was suggested to change to the word "request." Brown pointed out that the word "petition" is accurate once it reaches the legal process. It was agreed to leave the statement as is. There was also discussion about the definition of "contiguous" and who would determine what qualifies. Brown explained a definition according to public improvements, which says that for two ends of a street to be designed the same, all those in the middle would have to comply. Therefore, there is not a resulting "zebra effect." Puzak stated that the Commission is here to facilitate and present the best design package to Council. Then it's up to them to make the final call. Themig withdrew his motion, stating that he does not support an option of two materials. . Hurm suggested a statement as part of the recommendation could say that the intent is to have a continuous project. Variations and standards for a series of properties can be considered. Themig asked that someone else restate the motion. The Commission worked together on the wording of the motion. Puzak moved to recommend to the City Council that the standard surface for trails constructed as part of the trail process would be bituminous and 8 foot in width. This basic standard is recommended for the following reasons: limited funding, suitable durability and consistency with trail construction in other west metro communities. The intent is to have a consistent appearance. Variations in standards for a series of properties will be considered. Residents may petition to exceed the standard, but will be expected to fund the difference in cost. ... ... Park Commission September 14, 1999 Page 9 Themig made a friendly amendment that requests [V ariations in standards for a series of properties] will be considered provided affected property owners are in agreement. Puzak accepted the amendment. Themig seconded. There was no further discussion and the motion passed 5/0. B. Smith town West Status This topic has been discussed with the Project Schedule under item 5. c. Plan of Action for Fall . Engineer Brown reported that staff has requested that the landmark is to be bidding in spring. Because there are many things on the table he asks that we make spring 2000 a deadline, but allow freedom to ~ot set specific dates, Arnst asked about the attorney's schedule on rights of way issues. Brown said they expect a report at the next Council meeting. Arnst asked that the attorney be notified that the Park Commission is also very interested in the outcome of their study. Arnst also asked about the status of the DNR grant. Themig said applications are due on February 28th of each year. He hopes to have the application prepared by October or November. . Co-chair Dallman asked about the status of the Freeman Park building. Brown explained that he has followed through with the plan as approved by the Park Commission and City Council, with the recommendation to include three stalls in the restroom and add glass block for natural lighting in the bathrooms. The building will be constructed with a block base and lap siding. He explained that the primary concept for the building (which did' not show modifications later made by the Park Commission) was used for demonstration at the Comprehensive Plan open house meetings. Dallman asked if there will be an exterior door for the store room. (9:50 p.m. - Council member Zerby exits.) Brown showed a drawing indicating that the building has been extended 5 feet more for storage and has an extension of the canopy area. Themig clarified that the extension of the canopy area was a Park Commission recommendation and the additional bathroom stall and glass block skylight was a Council request. Brown said that he talked to Don Sterna, the consulting engineer about having a design for final Council approval in time for their next meeting. They will present a request for Council approval to move. ahead with the final design. 7. PREPARE FOR SEPTEMBER 28m MEETING WITH PARK FOUNDATION Hurmexplained that a letter was sent to members of the Park Foundation to notice the August 1, 1999 City of Shorewood Council and Park Commission 5755 Country Club Road Shorewood, MN Dear Council .and Commission: :-) Ir== /--, --= n -~ .~.. J ;:,-:-' 19i'c::Cj~, \\I',~ t Uijll -ij:.':~\~~:~~ ,Ui "'" !...J' By We are writing this letter to again recognize the efforts of the Council and the Park Commission's effort to provide a trail along Vine Hill Road in Shorewood. Several of us have previously sent letters and made vernal comments to the Commission during meetings.and the neighborhood walk that our primary concern with regards to the addition of a sidewalk in front of our properties is protecting our property values as well as the image of Shore'MJod. ~Iong those lines, we made three requests: . 1) That the sidewalk be cement where it passes directly across the front of our properties. 2) That the sidewalk be spaced a small distance (approximately 5 to 6 feet) away from the roadway. 3) That the sidewalk extend along Vine Hill Road from the Minnetonka trail near the Ashcroft townhomes to Covington road and on Covington on the north side from Vine Hill to Silverwood Park. . We were extremely pleased to see that the Commission ackno'Nfedged all of our concerns in the preliminary plan, but extremely disappointed that the Commission took the position that if we wanted cement, the homeowners would have to pay the difference. We have reviewed the proposals that 'Here presented during the meeting at the Hanson's home on July 13th during which we'vVere told that the costs of putting cement on the portions of the trail in front of our homes would be cost prohibitive. Our review of those plans reveals that the cost of upgrading from bituminous path to cement in front of our homes would be approximately $5/sq-ft * 700 sq-ft = $3500. The proposed cost for the entire job was $145401.43. That means that our request amounts to less than a 2.4% impact on the total cost of the job, which is well below the contractor's contingency. It is hard to understand why this received a negative reaction when it is such a small part of the total cost of the project, especially when there was no reaction at all posed to requests from other neighbors to modify the path closer or further from the road to protect their privacy and trees which in many cases had a much greater impact on the cost of the project (i.e. - $56627.03 for "on road" trail on Covington vs. $68563.95 for "off road", a difference of $11936.92 or 8.2%). We 'vVere told another reason for not being able to have cement was that it is more expensive to maintain than bituminous. This is just simply false. An example of the fallacy of this argument is the sidewalk on Old Market Road. It was put in at roughly .:#: ~c.. thf3 same time that Shorewood put in a bituminous trail on the West side of Vine Hill Road. After approximately 7-8 years, the cement sidewalk has weathered well and is in terrific condition; however, the bituminous trail is overgrown cracked, in poor condition and has weeds growing in the middle of it. We have talked to several contractors and consulted several architecture books that agree that bituminous longevity is significantly less than cement and will cost more to maintain over time. We were told that we could not have cement because it 'NOuld set a precedent in Shorewood for cement sidewalks. First. we do not believe that cement sidewalks are a bad precedent to set for a city that has one of the highest property values in the state. One would expect that sort of quality in this type of city. Second, we believe the precedent has already been set in Waterford where the residents do have cement sidewalks. We do not understand why we should not be allowed to have the same. The residents in Waterford did not have to pay the difference out of their pockets. We were given the rationale that the Old Market sidewalk was funded by the state. If that is the case, vmy hasn't state funding been applied for on the Vine Hill Road trail? If it is just a matter of timing, then the city should pick up the difference for this job, and apply for state funding for the other jobs where cement would apply. As much as we desire a trail in our neighborhood, we will not accept a bituminous surface in front of our homes. We do not believe it is necessary to allow the city to degrade our property values by putting in a trail that is less than what the neighborhood in vmich we live justifies. . We therefore respectfully request that the Park Commi~ion reconsider it's position r-egarding the cement sections requested so that this can be resolved in a friendly cooperative manner. "Sincerefy, ~d/-- / I /J .. C'1: ~ (/f/r ?fr~~/~ _a~~ \ ~., PI' , r J ) \. /"\],1 A/X,,' !;.A,,{,(, J ,f': G~- i' - . . , ~ ~ . / t~ll-n 't . ne .f.' ./ ) " ./Y'D"t.""'.f, ~//., .'!e'.", ~l/C.:C,,~~ &7."1.- C'/"r-~: .;, .:-... ","k...,. - ~ . ,I I . ~ c;tJct/.ir d IVIIi 10'..1. . . -. 1f Shorewood Park Foundation ~"'-: -.: =.: L L -=::~ .L.~j.~ ~=l:: :i:i=:::~\:'-::':G.~S.!.:.: L1 : ~ == :::::::::.::;;:.:~~::;:.m~~,~~,~;;:~~Ill;!,;"".'x.~~~,;;;\~i:~ ;:~';;T J ,i..a . : - ~_.: -= =.: A Minnesota Non-profit Corporation organized under Section 501 (c)(3) of the Internal Revenue Code. Established in 1994. ~ U) 0' 9/99 Purpose of the Corporation: (Bylaws - Article II) : il!11lL. 1 1. Provide more and better park and recreational facilities (both organized and unorganized). 9/99 . . .J . . "" 2. Encourage donations to Shorewood's parks (utilizing tax ,free and tax exempt status). t_,~.. 1 . " - ..... ~"1~"l.!~:;~-..I\j...~~~~~~~~~~~~~"'"~:~~.~~-;;/~~:"'...4M. _" __: _.l ........_ ..:: ;;;.:~ ....~~......~M...~.~~_,~~_. ~.._..~".- . JI,.lq:c ~"",,,,,,,",,,"'''"'"'''.-~. ........... ".. '"'. , ., .,~ .." ~....',.. ".. ..~hi!ll<'~fl'lJl......_",.J..J.._A.~..,..~J.,_....~~_..JA.._.IJ4-. _ ..._......~.___ ... .._ 9/99 3. Cooperation and coordination of human resources (the City, sports . I organizations, civic groups, individuals) to: ~=-~;; :~ ;;;;;;;;= =_' ;,;;;;;,;;~ 1IJ_~_____~_.~IIt...". __ _ .... ~::.::: .::._._~.._.....---". '::~=~;';:.=",.._,:~~:: :;:: "'-"'~"'''-~''''''''=*'~'C'''1',!\,.."..., ....,,'.."'~"HW_"'-OO.".~....l.JMM_ . IllI\ 11 IIlJ - 1___ 1 .work together on common goals .park planning .raise funds .better utilize available space .improve communications and understanding .serve as program or project coordinator .provide for an organized means to review, prioritize, recommend, and undertake park improvement projects 9/99 . . ~ . . ., I 4. Provide a framework for pooling of funds to operate and improve Shorewood's park facilities vvhich reduces the use of property tax dollars: ~::' ::c ::: :~...: ::~:::::: = : ::::;: :,=....;:;::;;:;~=;;;;:l;~,;b~,~_--"'~~=::: !.:",,::;::= c:= ~ ...:==: ::: :: =:::: __ _ :: eRaising a portion of the cost of maintaining Shorewood parks. .Raising funds for planned capital improvements. eAssisting in applications for and providing matching and in-kind contributions for grant purposes. 9/99 1992 1993 1994 1995 1996 1997 1998 1999 2000 9/99 . . - _ Donations from sports organizations _Amount spent from property taxes for park maintenance Il.... Amount spent for park malnlenance Spending For Park Maintenance . . rUln!s Gwt j\sid,~ ill! Par\~ (~HpHiJl hnprovemenh. 'qi ..'::.i ~ " ~:, <.{ ~ nr/-~ <,:......:...; "I 9 ::.:~ ~::.~ ;;qg 19'L) :/L{){-l 9/99 '" . Development Fees . Property Tax Cost Estimate for Maintaining Facilities for Organized Sports in Shorewood Parks in Average Year : ~ : ;;;",~II.i_i!i'_"'~~";~"",'r,;",~:I! ! .",~~,I:;",,*,,@,~~~"",_,-1~ )..::.:~ 1. Base Costs: (Costs associated with providing recreation space for the general public) .Mowing .Weed Control . Trash Pickup .Aeration .Park Equipment (amortized) .General Turf Care 9/99 . . " . . " { . 2. Above Base Costs: (Costs associated with providing maintenance for organized sports) .Dragging / Grooming Ballfields .Equipment Specific to Ballfields .Materials .Fencing & Fence Repairs .MCES Scheduling Service I I 1 .~~:W~~~~~::)1?~Y.';::~,:';\:"'."::':";::r:':H:1~:'';;:W~l$:p~~~~~,~::. l 3. Irrigation Costs 9/99 Cost Estimate for Maintaining Facilities for Organized Sports Annually ~ ,:;m~*:l;%~':::~%;:;--i:::::>>~~**,*;~~::i::::;;:;:;~::::~ 111 Field Sports: Base Costs $28,758 Above Base Costs $17,623 ::'::'::'::::'::-::";:;-:':;::::':':;,::"":;:::::;:;:,:::i:::::"::;:<:;;;:;~:x~';:;<<:,;::;,>>,::.,*r*:<<<'~:$,:~~~~,~:' ':i r "n' n n Ii Irrigation Costs $9,574 Total Costs $55,955 Cost estimate for maintaining ice for free skating, open hockey and organized hockey: $31.188 9/99 . $87,088 . \ ~ CITY OFSHOREWOOD PLANNING COMMISSION MEETING. TUESDAY, SEPTEMBER 7,1999 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER Commissioner Collins called the meeting to order at 7:03 p.m. ROLL CALL Present: Commissioners Bailey, Woodruff, Turgeon, and Anderson; Planning Director Nielsen and Council Liaison Lizee; Later arrival: Commissioner Skramstad (7:07). Absent: Chair Callies . APPROVAL OF MINUTES Bailey moved, Anderson seconded approving the August 17, 1999 Planning Commission Meeting Minutes as amended: Page 3, Item 1, Paragraph 6, Sentence 1, change "wetland conservation wetlands" to "Wetland Conservation Act;" Page 9, Item 2, Paragraph 4, change "aerial proposal" to "Aerial Communications proposal;" Page 9, Item 2, Paragraph 5, Sentence 2, change to read, "The APT proposal was discussed and continued to the September 13 meeting." Motion passed 6/0. 1. 7:00 P.M. PUBLIC HEARING -C.U.P. FOR ACCESSORY SPACE OVER 1200 SQ.FT. . Applicant: Location: T. O. and A. V. Kvalseth 4980 Shady Island Circle Commissioner Collins explained the procedure for the public hearing, noting that the Planning Commission is only an advisory body with the City Council to take final action. Planning Director Nielsen explained that the owners propose to demolish the existing home, replacing it with a new home and an attached garage. Since the new garage, when combined with other existing accessory buildings on the property, will exceed 1200 square feet of area, a conditional use permit is required. The property is technically a comer lot and is zoned R-l CIS. A graphic was shown of the existing site plan with house and 2 buildings. The lot is not quite 40,000 square feet and 9.57% of the area is non-pervious The structure by the lake is non-conforming with lake setbacks. The other building appears to be some kind of guest quarters or playhouse. The owners of the property have indicated that the PLANNING COMMISSION MINUTES SEPTEMBER 7, 1999-PAGE 2 building has no plumbing, so it does not qualify as a second dwelling. The owner wishes to keep the two accessory buildings that exist on the property. Staff is recommending that the nonconforming structure be moved into compliance with setbacks or removed altogether. A revised plan of the proposed house was received today with a second story. The previous report indicated that both buildings would have to go or the larger one reduced in size. With a second story adding square footage to the house, the total amount of accessory space will conform to the requirements of the C.U.P. It was noted that the surveyor has shown the existing water level, and it is recommended that the survey be revised to show the ordinary high water level. The lower building is 30 feet too close to the shoreline. The proposed garages are an integral part of the new house. Consequently the architectural character of the garage is not an i~sue. It is a two-story design, which appears to be a single level garage from the Shady Island Point side, and the second level appears to be a two-car garage from the street side. . One issue is with the larger of the accessory buildings. The applicants have indicated that it is to be used as a gazebo or cottage. It is not to be considered as an independent building. The applicant is asked to explain what is to be done with that building in terms of architectural character. The Staff Report recommends approval of the Conditional Use Permit subject to a number of conditions: a. The smaller building near the lake should be moved into compliance with setback requirements or removed from the site. b. The larger of the two buildings must be inspected to verify that it does not have plumbing. c. The applicant must provide a revised survey showing the ordinary high water level of Lake Minnetonka. d. Item c. should be resolved before the Council adopts a resolution approving the C.U.P. e. Items a. and b. must be resolved prior to any framing inspection for the new home. . Mr. and Mrs. Kvalseth were present to represent their application. Mrs. Kvalseth asked to correct a misunderstanding. In the application, they never told the building official there was no plumbing in the second building. There is no kitchen in that building. There is a bathroom, however the building is not, and would not, be used as a living quarters. Mrs. Kvalseth said they are present to ask for the Conditional Use Permit and ask for the Commission's consideration to change some of the conditions. They would like to keep the two small buildings. Their understanding is that one factor in deciding on a C.U.P. is to look at adverse affects to the property. They feel they are enhancing the property by tearing down an ugly building and replacing it with a nice house. They are bringing the property more into compliance with code because the new house will be within setbacks and up to the current building codes. PLANNING COMMISSION MINUTES SEPTEMBER 7, 1999-PAGE 3 The smaller building that is close to the lake is to be used for storage and boat equipment and will not be changed. It is to be used for boating, which is an advantage to lake property. Mrs. Kvalseth explained that it is difficult to carry equipment from the house to the shore. It was also noted that the Commission wants to keep as much natural environment as possible. With the construction of the new house, they are not disturbing the environment toward the lake. The new house will be less of a blot on views from the lake. The property owner has no problem with providing a new survey at the ordinary high water level. They thought they had presented a survey with the correct high water mark, and will have a new survey drawn and turned in. . Mrs. K valseth also cited an example of two other Shorewood properties in the same area. One is a home that is building a large addition and will have over 1600 square feet of accessory space, yet did not get a Conditional Use Pe~it. She provided plans that show buildings that are too close to the shore, and are, in fact, in the lake. Another is on Howard's Point where the owner got a Conditional Use Permit for accessory space over 1200 feet and was permitted to keep buildings down by the shore and an existing boathouse which is too close to shore. Mrs. K valseth stated that it seems their plans are an enhancement to the property and they should not be required to take the smaller building down. Mr. Kvalseth spoke about the 2nd building being unlivable. It is connected to a sewer line and has toilet facilities, but is not designed for occupancy. He has tried to use it for a den to work in, but it is too cold even with the use of a gas heater. Nielsen was not able to address the question of the other two examples, as he had not seen the handouts from the owner. As far as the issue of plumbing in the one building, there could be a condition added to C.U.P., stating that it will not be converted or used as a dwelling. . Mrs. Kvalseth said they would be happy to comply with that. One of the examples of other property improvements was identified and Planner Nielsen explained that the existing structure was not demolished in that case. The Kvalseth's plan is to demolish the existing home and leave 2 accessory buildings. The Code says that if property is destroyed by less than 50% of its value, the accessory property is not required to come to compliance. There was also an explanation of the improvements made to the other property in question. Mrs. Kvalseth asked if there would be no problem with the accessory buildings if they simply remodeled the house rather than destroy it. The answer was that they could do a remodel (if destroying less than 50% of the present value) and not have to remove the accessory buildings. Mr. K valseth asked about the logic of allowing a remodel, without asking for compliance to code for accessory buildings. The overall improvement to his property would be greater even without changes to the accessory buildings, since they are replacing the entire house with a much nicer structure. PLANNING COMMISSION MINUTES SEPTEMBER 7, 1999-PAGE 4 Co.mmissio.ner Co.llins explained the City's approach to. bringing alder properties into. co.mpliance with newer rulings. He added that same owners get around it by remo.deling a bit at a time. The idea is to. get everything back to. standard. He explained that it is unreaso.nable to. expect major changes to. pro.perty when there are lesser improvements such as a new deck o.r a remo.del project. Mrs. Kvalseth agreed, but no.ted that Sho.rewo.od is o.ne o.f few cities where ather buildings are affected when one is rebuilt if they are no.t even to.uching the ather buildings. Co.llins explained the pro.blem of situatio.ns where aid barns and aut buildings were allo.wed to. remain when a new ho.use was built. Mrs. K valseth asked far clarification o.f the 50% rule. Do.es it refer to. the value of the building o.nly, o.r the value of the entire pro.perty with land? Nielsen said it is structure o.nly. Commissio.ner Anderso.n asked if there is ano.ther garage under the main garage. Nielsen said yes, and it is all part o.f the to.tal squar~ foo.tage. The discussio.n was o.pen to. public comment. . Co.mmissio.ner Co.llins asked three times if there was anyo.ne who. wo.uld like to. speak to. this issue. No. o.ne spake and this po.rtio.n o.fthe public hearing was closed. Co.mmissio.ner Turgeon spake regarding the small building near the lake. She said the Planning Co.mmissio.n has been very co.nsistent aver the years an the requirements o.f pro.perties that have been to.tally razed o.r taken dawn to. 50% o.r mare-and in getting tho.se properties into. co.nfo.rmity whether in sho.reline district o.r no.t. Turgeo.n added that Sho.rewo.o.d has many ho.mes an the lakes that are a lo.t higher an a hill than this o.ne wo.uld be. In walking the pro.perty, she estimates o.nly abo.ut 20 steps fro.m the sho.reline uphill and do.es no.t find that to. be too. much of a hardship. The building itself is in po.o.r shape and wo.uld probably no.t sustain a mo.ve. She said that she perso.nally do.esn't kno.w why the owner . wo.uld want to. keep it if they are building a brand new ho.use an the pro.perty. Turgeo.n stated that she wants to. be sure a new survey is providedsho.wing the o.rdinary high-level watermark, since there is a deck an the upper level, which may pro.trude aver the water. Speaking far herself, she wo.uld rather see the building be mo.ved. This has been asked o.f Christmas Lake residents and Lake William residents. There is no. reaso.n to. make an exceptio.n, as it do.es no.t appear to. be a bo.atho.use, but rather a fish-cleaning ho.use. As far as the upper building, it do.es have an air co.nditio.ner, which indicates it was probably used far sleeping o.r as a guestho.use. Turgeo.n definitely wants the reco.mmendatio.n to. state that it can no.t to. be co.nverted and used as dwelling. Viewing the plans for the new hause, she is no.t sure why the o.wner wo.uld keep that building either, (as a perso.nal o.pinio.n). In summary, Turgeo.n wo.uld reco.mmend appro.val based an two. co.nditio.ns: 1) that the larger accesso.ry building can no.t be used as a dwelling and, 2) the smaller building is to. be mo.ved up within the buildable area o.nce the high-level watermark has been determined. PLANNING COMMISSION MINUTES SEPTEMBER 7, 1999-PAGE 5 Commissioner Bailey stated that the City has a compelling interest to try to bring properties in that area into conformity and the C.D.P. is an appropriate time to do it. He agreed with Turgeon to approve the recommendation as currently recommended by staff. Skramstad agreed with both Commissioners and made no further comment. Commissioner Woodruff also stated agreement. In looking at the building by the lake, she wondered if it would be flooded in the event of high water anyway, and thinks it needs to get moved back or removed. She added that the owner's plan for the new house will certainly be an improvement to the property. Commissioner Anderson stated that he also thinks the house plans are wonderful and echoed comments of the other Commissioners. He recognizes that, while there is apparently some attachment to keeping the buildings, the City does have'interest in bringing properties up to code, whether it seems fair or not. He agr~es with conditions recommended by staff. . Commissioner Collins stated that he has consistently opposed the removal of old buildings. However, in this case, the smaller building should be moved or better yet, destroyed. It is important that the C.D.P. states that the 2nd building not to be used for a dwelling, and yet he does not want to be too restrictive as to its use. Turgeon moved, Woodruff seconded to approve a Conditional Use Permit for the Kvalseths subject to staff recommendation, plus the additional recommendation that the larger accessory building can not be converted and be used as dwelling. Motion passed 6/0. Collins stated that the recommendation will go to City Council for consideration and action at the September 27 meeting. 2. 7:15 P.M. PUBLIC HEARING - FRONT YARD AND BLUFF SETBACK VARIANCES .. Applicant: Location: Scott M. Olson 6125 Ridge Road Commissioner Collins stated for the record that this is the third Scott Olson from the area applying to the Planning Commission and this Scott Olson is not the same person as either of the others. Planning Director Nielsen explained that the property owned by Mr. Olson is located between Silver Lake and Christmas Lake. A drawing with the location of the existing homewas shown on the overhead. Mr. Olson wishes to take down the building and rebuild. A survey was' shown of the property with the 65-foot setback from Ridge Road and I50-foot setback from Silver Lake, indicating that the existing house does not comply. Nielsen noted that it would be tough to comply with current setback requirements on this lot with the very steep incline from Ridge Road to Silver Lake. As a result, the existing house doesn't comply with the bluff requirements the City adopted about 2 years ago in conformance with state requirements. PLANNING COMMISSION MINUTES SEPTEMBER 7, 1999-PAGE 6 The owner proposes to rebuild the house pretty much in the same location of the existing one. The driveway will remain in its present spot and widened a bit to accommodate a 3-car garage (which is currently a 2-car garage). The variance application is for the set back to Ridge Road and a variance to the bluff requirements as it is being pushed a little further down slope. The owner points out in his application, the existing drainage problems from Ridge Road to the house. He proposes to push the building back further, which makes it comply-not completely, but better-to front yard setback requirements and also provides room for drainage to flow around the house. The house is not an extremely large house. Nielsen pointed out that the drawing is a bit deceiving in that Ridge Road is at a higher level than it appears in the exhibit. In actuality, the house will look more like a single story home, when viewed from the street, than it indicates on the drawing. The house is taller from back-two stories with a walkout level. It is within the 35-foot height requirement for the ordinance. From the Silver Lake view, the site is very wooded so much of that elevation will be covered by trees. (Nielsen showed photos of the existing property to demonstrate how wooded the site is.) The house has 985 square feet of floor area on each of two stories, with another 635 square feet in the walk out basement. . Staff recommends that the variances be approved. Despite the variances, the proposed building is a bit better in compliance with code than the existing house from a zoning standpoint, and far better in compliance with current building codes given the damage to the structure itself. Staff recommends the following of conditions as part of the approval: 1) Prior to any construction activity, including demolition, construction limit fencing and erosion control barriers must be erected. Those would be placed 15 or 20 feet from the house itself. 2) The site plan should be revised to provide parking spaces or pull outs on the north end of . the site. This has been required, where feasible, on many of the properties on Ridge Road due to the extremely narrow traveled surface of the road. This could happen fairly easily on the north end of the site with very little disruption. 3) Site grading and drainage should be subject to review and approval by the City Engineer. Nielsen added that a landscape requirement would be somewhat meaningless because the lot is so heavily wooded, so it is not included in the recommendation. Mr. Olson added that the main reason he is doing a rebuild and demolition is due to the condition of the house and the design of the structure. It is a cantilevered house on stilts, which are up to 12 feet long in one area. When he purchased the house, he planned to renovate it and add a basement. Further into the structure he discovered that the cantilevered decks have rotted into the house, beyond the support of the steel beams. This is one of reasons he is not remodeling the house. Mr. Olson agrees with the idea of adding parking. He noted that he did have a serious problem getting insurance for the home because of some of its current problems. Also, in looking into PLANNING COMMISSION MINUTES SEPTEMBER 7, 1999-PAGE 7 financing, most banks asked about the foundation, sometimes disqualifying it for financing and insurance. He added that the present house doesn't match the quality of others in neighborhood. Commissioner Skramstad asked if significant trees need to be taken down. Mr. Olson referred to the drawing and said there are seven (one oak and six basswood). Most of the trees are being retained since the new house will be in the same area as the existing house. There were no other questions from the Planning Commission. The meeting was opened for public comment. Mr. Steve Rosenberg, 6175 Ridge Road, explained that his property is south of Olson's by two parcels. He read a statement describing delays and difficulty in obtaining a building permit for construction of his home. He asked that "good sense be used in considering Mr. Olson's variance request" and that additional off-street parking spaces be required for construction traffic. A copy of his entire statement was provide_d for the property file. . Greg Swirtz, 6090 Ridge Road, stated that his house is directly across the street from Olson's. He said he has no problems with construction vehicles or other aspects of the project. He offered part of his property for parking space during the project. Mr. Rosenberg asked how long Mr. Swirtz had lived at his current address. Mr. Swirtz replied, one month. Commissioner Collins asked Mr. Olson if it is his intent to resell the property right away after making the improvements. . Mr. Olson said that he does not plan to sell. He loves the area and wants to continue to live there. He would like to build closer to the lake, but cannot because of the lake setback. He agreed that there would be increased traffic congestion during construction. Beyond that, it is still a single family home on the same spot. He offered his own off street parking to be available for future uses, as well. Commissioner Collins asked (3 times) if there was anyone else who wished to speak to this issue. There were no other comments and the hearing was closed to public comment. Commissioner Bailey asked if the proposed house would qualify to be built if the lot were empty. Nielsen said not without a variance. The question of reasonable use would come up and there would be a case to be made for hardship. Bailey asked if the lake setback is treated differently than the road setback. Nielsen said there is nothing in the code that says that, but historically that has been the case. Where there has been a variance one way or the other, the City has typically pushed closer to roadeand away from the lake (whether Lake Minnetonka or Christmas Lake or others). PLANNING COMMISSION MINUTES SEPTEMBER 7, 1999-PAGE 8 Bailey asked if there were anything that could be done to adjust the design to stay within current requirements. Nielsen explained that Mr. Olson met with staff before designing the house and it was designed based on staff suggestions as much as possible with setbacks, etc. Bailey asked about undeveloped areas along the lake and whether anyone could walk in and say the setbacks are too strict and then expect the City to grant variances. Nielsen said if it is a buildable lot in terms of area requirements (as this one is) that would make a difference; He added, however, that if someone came to subdivide a property, he would not recommend creating a lot like this one. Turgeon added that this lot is not unlike many of the Christmas Lake and Silver Lake areas that the Commission has already dealt with. The hope is that the architect or developer has used their most creative ways to work with _the setback requirements. It seems that Mr. Olson has done a good job of working with staffto stay 150 feet from the lake. . Turgeon said that she does want to see a pull out area required for parking and would also like to see measures taken to preserve trees that are close to the 15 foot area. There should be no stock piling of dirt so to ensure that tree root zones aren't compacted or trees lost in construction. The' builder must follow tree preservation suggestions. Anderson asked if the City has other roads like Ridge Road that are actually private drives. Nielsen said there are a few, but not any as long as Ridge Road. He named a couple (Club, Island View) that are privately maintained-but do not have the same physical characteristics as Ridge Road. Anderson asked if there are other recommendations, besides parking. Nielsen mentioned the erosion control and construction barriers, so the work doesn't extend beyond the site. Anderson asked if it is possible in the future, to consider widening the road, or at least providing space for traffic and parking. Nielsen said that it has been done where possible. He is pleased with the offer from Mr. Swirtz to allow construction traffic to park on his property. Woodruff said that she visited the property on that day and it is not possible to get more than one vehicle .there at a time. She added that it is a beautiful area and it won't hurt to build a nicer home on the lot. PLANNING COMMISSION MINUTES SEPTEMBER 7, 1999-PAGE 9 Skramstad asked if there could be a staging area for heavy equipment. Nielsen said it is difficult to do in most cases because of the slope of the land. The best bet is when neighbors allow for construction traffic. The loading and unloading of materials creates the greatest congestion. It would be advisable to schedule deliveries during off-peak hours. Collins agreed with Skramstad about having a staging area as recommended by Mr. Rosenberg. He asked if there is something that can be done to work on that aspect. Turgeon asked whether it should be part of the recommendation or just have staff monitor the site. Collins suggested that staff monitor staging and scheduling of deliveries. Turgeon moved and Anderson seconded to approve the Setback Variances for Scott Olson subject to staff recommendations, plus the recommendation that staff address staging and scheduling of construction equipment and materials, and present it to the Council at their meeting on the 27th of September. Turgeon amended the motion to include tree preservation measures. Anderson seconded. ~he motion passed 6/0. . Commissioner Collins reminded Mr. Olson that this is only an advisory body and the matter will be referred to the City Council for consideration and action at their meeting on September 27. Collins recessed the meeting at 8:10 p.m. and reconvened at 8:20 p.m. 3. STUDY SESSION - COMP PLAN The draft of the Housing Chapter is not completed. Planning Director Nielsen asked Commissioners who have not yet submitted goals to turn those in to him and he will assemble them for consideration at the next meeting. 4. MATTERS FROM THE FLOOR . Commissioner Woodruff reported that she has not received copies of Park Commission or City Council Minutes since August 1 st. Other Commissioners reported that they have been receiving them. Commissioner Turgeon asked about the "missing" Planning Commission Minutes and offered to rewrite them. Nielsen will look for the tape recordings and see they get to Turgeon. Commissioner Collins read a note that he received from a resident about the idea of garbage consolidation for the city. Nielsen read from the recommendation under the Community Facilities Chapter and explained the purpose for the proposal. He also gave examples of how it might occur, noting that the topic will be subject to a lot of discussion. There are a number of alternatives, such as requiring local collection with lighter weight vehicles or bidding out the entire city to one contractor. The favored plan is to divide the city into 5 or 6 districts and contract to the lower bidder for each area. There were no other matters from the floor. PLANNING COMMISSION MINUTES SEPTEMBER 7, 1999-PAGE 10 5. DRAFT NEXT MEETING AGENDA Housing Chapter of the Comp Plan will be on the agenda of the September 21 meeting. There will be a public hearing on the Comprehensive Plan. The Commissioners volunteered to attend Council meetings as Planning Liaison as follows: September Turgeon October Collins November Woodruff December Bailey Commissioner Turgeon asked about the November Planning Commission schedule. (Election Day is November 2.) It was agreed that since the Comprehensive Plan will be completed by then, the Planning Commission will meet only once in November, on the 16th. 6. REPORTS . Nielsen reported that a number of items on the last Council meeting agenda requiring a 4/5 vote were tabled to September 13 since only 3 Council members were present. Two of those items are the APT request Conditional Use Permit and the Dickson Conditional Use Permit. Nielsen added that there was question raised about the location of the driveway, which is not even on the Dickson property. He explained how it appears to be on the property, but is deceiving because a comer of the property is actually on the north side of the driveway according to the survey. The new driveway will be on Dickson's property and at least 5 feet from the property line. Commissioner Turgeon pointed out that one of the recommendations was that the old driveway be filled and . landscaped. She asked if the property owner would have to do that for the neighboring property. Nielsen said Dickson would have to get permission to do so. 7. ADJOURNMENT . Anderson moved, Bailey seconded to adjourn the meeting at 8:36 p.m. Motion passed 6/0. Respectfully Submitted, Connie Bastyr Recording Secretary '\ CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood. cityhall@shorewood.state.net MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 23 September 1999 RE: Benson, Jim and Mary - Request for Vacation of Easement FILE NO.: 405 (99.19) Mary and Jim Benson have purchased Lot 1, Block 2, Watten Ponds, located at 25670 Mapleview Court (see Site Location map - Exhibit A, attached). In a letter, dated 3 September 1999 (see Exhibit B), the Bensons request that a conservation easement located along the east side of the property be vacated. The easement area proposed for vacation is illustrated on Exhibit C. . The property in question abuts Outlot D, which was deeded to the City as the NURP pond for the Watten Ponds development. This area was originally delineated as a Type _ wetland. In the approval of the development, the wetland was allowed by the Watershed District to be dredged out for use as the retention pond. In exchange, the Watershed District required mitigation on another portion of the project. We have since been advised by Jim Hafner, District Technician for the MCWD, that the use of the property for NURP ponding and the required mitigation have "declassified" the subject area as wetland. Since the City does not require a buffer area around NURP ponds, the easement in question was not necessary and should not have been dedicated when the plat was recorded. We have requested that Mr. Hafner provide a letter, verifying the official MCWD position on this matter. Since the City's Wetland Code and the development agreement for Watten Ponds do not require easements adjacent to NURP ponds, and since the wetland previously located on Outlot D has been mitigated elsewhere on the site, the Benson's request has merit. Having examined the property and the Benson's plans for construction of a house on the 11 '..1.. . I.) PRINTED ON RECYCLEO PAPER J Memorandum Re: Benson Easement Vacation 23 September 1999 property, vacation of the easement in question would also allow greater flexibility with respect to tree preservation on the site. A public hearing has been scheduled for Monday night to consider a draft resolution that would vacate the easement in question. A copy of the draft resolution is attached as Exhibit D. If you have any questions relative to this matter, please do not hesitate to call me prior to Monday night's meeting. Cc: Jim Hurm Larry Brown Tim Keane Jim and Mary Benson -- . . -2- Lake Minnetonka a:: ~I \ ,k '" -- ~ ~ ~;21 ,k ,k VA LE w a:: ,k ::> ~ ,k ,k ~.~ J=l NE ~ N ~ 400 800 Feet I Exhibit A SITE LOCATION o 400 ."W ,~ '~ INVESTMENT SERVICES INVESTMENT BANKING James G. Benson Vice President. Investment Officer 60 South Sixth Street Minneapolis, MN 55402 612-371-7919 jbenson@dainrauscher.com September 3, 1999 Shorewood City Council % Brad Nielsen Dear Mayor & Council Members: In April 1999, we purchased a lot from Tony Eiden in Watton Ponds (lot 1 block 2; 25670 Mapleview Court). We are especially attracted to the area because it is heavily wooded and it is our intention in building our home to preserve the natural beauty of our lot. However, during the process of placing our house plan on the lot, we have discovered that the actual building area is quite restrictive even though in terms of total square footage it is the second largest lot in the development. Our biggest problem area is the southeast side of our lot adjacent to outlot D. Upon further review with Brad Nielsen and Jim Hather from the Minnehaha Watershed District we learned that the "Wetland" had been altered to a NURP pond which resulted in it being declassified as a wetland. Therefore, we kindly request that the conservation easement for the NURP pond be vacated. . Sin relY'-f -V (J 1~~ and Mary Ben~O;- . . Dain Rauscher Plaza 60 South Sixth Street Minneapolis, MN 55402-4+22 (612) 371-2360 Fa.'C (612) 371-27+5 Toll Free (800) 678-32+6 Exhibit B BENSON'S REOUEST LETTER Dated 3 September 1999 ~ ~ ~ .sURVEY FOR: KERBER Col\lst ; I NC ~ ~ ~ Cf.) ~ u~ .....~ :o~ ~~ J.U~ NOTE: No \A}E-TLA0lJ tUFPBf PeR VI-A\ tA- itCDR D Ff2-D^,\ OotlIJT'-/ ~JI>€e.)&=F1CE 11J .~ 4 ~ . <J (t "~ Gro:~7It ~ \1 \ 2~ . .--;_ G'GD .".Q7l}! . NOTE:. No Tnu:. DPltV\D\1 1=u ~)..\ IS H E..t) '0 nl\Tf_. ~o{,\C) 17- SOO \.\"7"W ~oTt: \~~~ lo'c.~\ \Ok) 15,--\ O\~E.~S. , ~-- CITY OF SHOREWOOD RESOLUTION NO._ RESOLUTION VACATING A CONSERVATION EASEMENT IN WATTEN PONDS WHEREAS, Notice of Public Hearing on the proposed vacation of a conservation easement in the City of Shorewood, Hennepin County, Minnesota, was published in the Excelsior/Shorewood edition of the SUNSAILOR NEWSPAPER on the 14th and 21st days of September, 1999; and WHEREAS, said Notice of Public Hearing was posted in three (3) locations in the City of Shorewood; and WHEREAS, the Council of the City of Shorewood heard all interested parties on the _ question of vacation at a Public Hearing on the 27th day of September, 1999, in the Council Chambers at the City Hall. NOW, THEREFORE, BE IT RESOL YED by the City 'Council of the City of Shorewood, Minnesota, that the conservation easement described in Exhibit A, attached hereto and made a part hereof, be and hereby is vacated. BE IT FURTHER RESOL YED, that the City Clerk is directed to notify the County Offices in accordance with Minnesota Statutes. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th _ day of September, 1999. ATTEST: WOODY LOVE, .MAYOR JA.MES C. HURM, CITY ADMINISTRATOR Exhibit D DRAFT RESOLUTION .. . A permanent easement for conservation purposes over, under and across that part of Lot 1, Block 2, Watten Ponds, which lies easterly and northerly of the following described line: "Commencing at the most northerly corner of said Lot 1; thence South 70 degrees 59 minutes 36 seconds West, assumed bearing, along the northerly line of said Lot 1, a distance of 35.23 feet to the point of beginning of said line; thence South 12 degrees 31 minutes 24 sec<;,nds East a distance of 121.95 feet; thence South 25 degrees 04 minutes 18 seconds East a distance of 91.24 feet; thence South 81 degrees 52 minutes 12 seconds East 31.66 feetto the intersection of the easterly line, of said Lot 1, and said line there terminating." . Exhibit A .. . . CITY OF SHOREWOOD RESOLUTION NO. RESOLUTION VACATING CERTAIN EASEMENTS IN THE PLAT OF CHRISTMAS SHORE WHEREAS, Notice of Public Hearing on the proposed vacation of certain easements in the City of Shorewood, Hennepin County, Minnesota, was published in the ExcelsiorlShorewood edition of the SUNSAll..OR NEWSPAPER on the 25th day of August and the 1st day of September, 1999; and WHEREAS, said Notice of Public Hearing was posted in three (3) locations in the City of Shorewood; and WHEREAS, the Council of the City of Shorewood heard all interested parties on the question of vacation at a Public Hearing on the 13th day of September, 1999, in the Council Chambers at the City Hall. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota, that the easements described in Exhibit A, attached hereto and made a part hereof, be and hereby are vacated. BE IT FURTHER RESOLVED, that the City Clerk is directed to notify the County Offices in accordance with Minnesota Statutes. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of September, 1999. ATTEST: WOODY LOVE, MAYOR JAMES C.lIUm'I, CITY ADMINISTRATOR tI (,.6 f . . .. An easement for public roadway and underground electrical purposes in favor of the City of Shorewood, a Minnesota municipal corporation, dated May 12, 1986, recorded August 4, 1986, as Hennepin County Document No. 5138523; and An easement for right-of-way purposes in favor of the City of Shorewood, successor in interest to the Town of Excelsior in Hennepin County Document No. 1099790, dated June 29, 1922, and recorded August 28, 1922. Exhibit A CITY OF SHOREWOOD RESOLUTION NO. 99- A RESOLUTION APPROVING PUBLICATION OF ORDINANCE NO. 355 BY TITLE AND SUMMARY WHEREAS, on September 13, 1999, the City Council of the City of Shorewood adopted Ordinance No. 355 entitled "AN ORDINANCE AMENDING CHAPTER 1201 OF THE SHOREWOOD CITY CODE RELATING TO ZONING REGULA TrONS FOR THE L-R, LAKESHORE RECREATIONAL DISTRICT; and WHEREAS, a summary of Ordinance No. 355 has been prepared as follows: Purpose: To establish standards by which existing multiple dock facilities can be made more compatible with surrounding residential development. The proposed revisions are intended to make it more feasible for existing nonconforming sites to comply with the requirements of the L-R District. . Conditional Use Permit: Besides the initial rezoning of the property, applicants must apply for a conditional use permit, whereby the public is made aware of plans for the property and any conditions imposed by the City. Elimination of Duplication: The revisions recognize that multiple dock facilities are already regulated in many ways by the Lake Minnetonka Conservation District (LMCD). Where appropriate, the LMCD Code is adopted by reference. Specific Changes: Following are specific changes that have been made to the previous L-R District requirements: 1. One single-family residence will be allowed on the site. . 2. Clubhouse facilities may contain 2000 square feet of floor area. 3. Storage buildings may contain 1200 square feet of floor area. 4. Outdoor storage is to be screened and landscaped from view of neighboring residential uses. 5. The number of slips allowed on the property is to be consistent with LMCD approvals. 6. Dry storage of boats is confined to designated areas on the site, and is subject to approval by the City through the conditional use process. 7. Entry drives must be paved for at least 40 feet from the street. 8. Annual license requirements have been updated. II ,.~, A COPY OF THE ENTIRE TEXT OF THE ORDINANCE IS A V AILABLE FOR INSPECTION BY ANY PERSON AT THE OFFICE OF THE CITY CLERK. NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD: 1. The City Council finds that the above title and summary of Ordinance No. 355 clearly informs the public of intent and effect of the ordinance. 2. The City Clerk is directed to publish this resolution, in lieu of publication of the entire text of ordinance No. 355, pursuant to Minnesota Statutes, Section 412.191, subdivision 4. 3. The City Administrator is directed to make a copy of the entire text of Ordinance No. 355 available at the City Offices, beginning September 28, 1999 and ending October 28, 1999. . ADOPTED BY THE Shorewood City Council on this 27111 day of September, 1999. WOODY LOVE, MAYOR ATTEST: JAMES C. HURM, CITY ADMINISTRATOR/CLERK . J CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.state.net/shorewood . cityhall@shorewood.state.net MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 7 September 1999 RE: Kvalseth, Amy and Tarald -C.D.P. (Revised) FILE NO. 405(99.16) BACKGROUND . Bruce Bren Homes, Inc., representing Torald and Amy Kvalseth, propose to demolish the existing home at 4980 Shady Island Circle (see Site Location map -Exhibit A, attached), replacing it with a new home and an attached garage. Since the new garage, when combined with other existing accessory buildings on the property, will exceed 1200 square feet of area, a conditional use permit is required. The subject property is technically a comer lot, located west of the intersection of Shady Island Circle and Shady Island Point. It is zoned R-l CIS, Single-family Residential/Shoreland. As shown on Exhibit B the site is currently occupied by a single- family dwelling and two accessory outbuildings. One of the accessory buildings is located only 20 feet from the shoreline of Lake Minnetonka. The other building appears to be some kind of guest quarters or playhouse. The owners of the property have indicated that the building has no plumbing, so it does not qualify as a second dwellinng. The property contains approximately 39,510 square feet of area. Impervious surface on the site amounts to 9.57 percent of the lot area. Exhibit C shows how the applicant proposes to locate a new house and attached garage on the property. The access ~riveway will be shifted to the southeast comer of the lot. Although one of the accessory buildings is located too close to Lake Minnetonka, the plan indicates that the owners wish to keep both of the existing buildings. ft \..1 PRINTED ON RECYCLED PAPER f.o. D. . . Memorandum Re: Kvalseth C.D.P. 7 September 1999 The proposed house is two stories in height and contains approximately 1500 square feet of floor area on the first floor, plus 896 square feet on the second story, for a total of 2396 square feet of floor area above grade (see Exhibits D-G). The new, attached garage contains 624 square feet of area on each of two levels. Garage doors for the upper level face Shady Island Circle, while the doors for the lower level face Shady Island Point. The small building near the lake contains 142 square feet of area. The other accessory building contains 436 square feet of area, which brings the total area of accessory space on the property to 1826 square feet. ANAL YSIS/RECOMMENDA TION Section 1201.03 Subd. 2.d.(4) of the Shorewood Zoning Code provides criteria for granting conditional use permits for accessory space in excess of 1200 square feet. Following is how the applicant's request complies with the Code: 1. The total area of proposed accessory space on the property (1826 square feet) does not exceed the floor area above grade of the proposed house (2396 square feet). 2. The total area of accessory space does not exceed 10 percent of the minimum lot size for the R-ICIS zoning district. 3. The existing building near the lake is 30 feet too close to the shoreline. It should be noted that the applicant's survey does not show the ordinary high water level of Lake Minnetonka. Any approval of the applicant's request should include a requirement that the survey be updated to include the O.H.W.L If the applicant wishes to keep this building, it should be moved so as to comply with the 50-foot setback from Lake Minnetonka. If the larger of the accessory building is to remain, it must be inspected to verify that it can not be used as a dwelling (Le., no plumbing). 4. The proposed garages are an integral part of the new house. Consequently the architectural character of the garage is not an issue. While it is not clear what may be done with the existing buildings, the smaller one would not be out of character with the house or the surrounding area, provided it is moved into compliance with setback requirements. The applicant should explain what, if any changes are proposed for the two detached accessory buildings Based upon the preceding analysis, it is recommended that the conditional use permit be granted subject to the following conditions: a. The smaller building near the lake must be moved into compliance with setback requirements or removed from the site. b. The larger of the two buildings must be inspected to verify that it does not have plumbing. -2- Memorandum Re: Kvalseth C.U.P. 7 September 1999 c. The applicant must provide a revised survey showing the ordinary high water level of Lake Minnetonka. d. Item c. above should be resolved before the Council adopts a resolution approving the C.U.P. e. Items a. and b. above must be resolved prior to any framing inspection for the new home. Cc: Jim Hurm Tim Keane Tarald and Amy K valseth Bruce Bren . . -3- I I I I I I I I .~ : ~ I~ :~ I~ ~ ~~ I I I I I I I I I I I I I I I I I I I I I / / .,.~ ~r i / / "-':"-:=--=:7:'--'" . --~------------- PHELPS BAY ~ NORTH Not to Scale ;' ;' !;, ! i I !\ 1\ 1 '. ! ' I '. ! . \ " '. , , --+0--- / / / / ;/ / /; / / / / / / / / / / I ~/ ~7;:" "i,~ / / / / / / / / / / / / / (Il ':; /"";: ~i,):; Exhibit A SITE LOCATION K val seth C. U.P. Certificate of Survey ~ ~I( ~ \ \~~ AMY KVALE:ETH 4980 Shady Island Circle Shorewood. MN 55331 \ \ LAKE HARDCOVER CALCULATIONS Buildings = 2425~ sq, ft. Driveway - 1124:t sq, ft. Concrete = 170:1: sq. ft. Deck = 60:f: sq. ft. Total Hardcover = 3780:1: sq. ft. Lot area - 39510:1: sq. ft. 3780 39510 == 0.0951 x 100 == 9.57" i ...---- N' II l 1 INCH = 30 FEET LEGEND Lot 38, and the Southeasterly 31.00 feet of Lot 39 SHADY ISLAND, LAKE MINNETONKA . = Iron monument found x 800.0 == Denotes existing elevation _948- = Denotes existing contour line ~"'"Y) == Denotes treeline Benchmark: lake Mlnnetonka elevation. per Minnehaha Creek Watershed District. os of Sept. 18th. 1998 = 928.56. ~tt:ltrJ <: ~>< a~e: cn('f.)O'" ('1) ~_. t"'"t-~t""'t- i:J"ZtD 0cn ~('f.) ~=3 tt:l ('f.) ~ ~ ~ HENNEPIN COUNTY, MINNESOTA Sub ject to easements of record, if any. )y certify that this survey, plan or .rerort was prepared by under my direct supervision and tho I am a duly Registered 5urveyor under the laws of the State of Minnesota. ~~ -~ .' September 22. 1998 to Kisch. MN License No. 23968 Date BOOK 575 PAGE 59 \ Drawing File: 98458M.DWG Drawn by: ECD Project No. 98458M ~ ~ ~ RLK - Kuusisto, Ltd. 6110 Blue Circle Dr. Suite 1100 Minnetonka. Mn. 55343 (812) 9S3-0972 Fax: (612) 933-1153 Certificate oj SU'MJey r-l \01( ~ , C:..J AMY KVAU~gTH 4980 Shddy Islat1d Circle Shorewood. MN 55331 1=-)CI"'T~e~ -rQ ,..~ N.t LAX,t t ~'"l:ltI1 <: ~>< e.02: ~ '"l:l9: :;'0(; 0~ C::t::l ~C"'-l . ..... ~ '"l:l ~ > z HARDcoVER CALCULATIoNS J::...,e.I";""'~' ~rfI~fZ.o' i Bulldings;= 24. 25L_I~,_ft~_~..___~-z;.,I2I!t.l:r(~___.. ...._______.___ ... ...---- D'No.ay - t12~* ,.q, !t. , '2-1 "(leV '. .", .....,.,.. Concrete=~,..,j70* sq. ft ~, +1 7-'--."-'---'_._~_.."._-'---- Deck... 60:1: sq. It ..... r~(1i'1+.. N . Tatal ~ardca"" - 3180* sq. It ",f1"" p-tr-1 I lot area - 39510:1: sq. It. . ~ J 3780 39510... 0.0951)( 100 =L.....9.51n..____..-:_._L7,__~I~_..+t,~_L__~~~ 1 INCH = 30 FEET LEG END .. Lot 38. and the Southeasterly 31.00 feet of Lot 39 SHADY ISLANDt LAKEMINNETONKA .. ... Iron monument foond 1(800.0 ... Denotes exIsting elevation _948-... Denotes exIsting contoor line ,...-y-y--,~... Denotes treeline Benchmark: lake Mlnnetonka elevation, per Mlnnehoha Creek Watershed DIstrIct, os of Sept. 18th, 1998... 928.56. BOOK 575 PAGE 59 , DrawIng File: 98458M.DWG Drawn by: ECD Project No. 98458M RLK - Kuusistot Ltd. 6110 Blue Circle Dr. Suite 1100 Minnetonka, Mn. 55343 (612) 933-0972 Fax: (612) 933-1153 HENNEPIN COUNTY. MINNESOTA Sub ject to easemehts of record~ if an y. ,by certify that this survey, plah or .rerort Was prepared by . under my direct supervision ahd tho I. om 0 duly Registered Surveyor under the laws ot the State of Minnesota. ~~ ~ '.' September 22. 199B ~. Kisch, MN license No. 23g~8 bote ~~ ~ ~ "" I ~~ 1 ~i J .. ..\ ... \ . It.. If: ",c, ~ " /-, / 1::1 J"I,L in m ! i ~~~ 1 ~ {:). .~ I~ ~ ~ l\lj ~ ; ;" I ! ! I i \: , : ~ ~ : ~ ~. . il ~ i.. 111.. 1 :ii1 I ' , ; . 1 \)j , ~' ! : :.~! ~ '! u: I..l., , --l i t--.\t- ; ~ ~ j I Ul =1 ~J~ ~ ~ ~I ...j.- \I ) ~ ~ i , I ~ ~ . Ii Exhibit D PROPOSED FLOOR PLAN - MAIN LEVEL /'/ ~~ / .. It V ",- 11'// . /./ /~/,. . {. _J= P .- ft' \\ ( -: ~ 1 _~~ : .... _~.~:~L j = b . - I - - - 1 ,/ -,._(;~_......~ '\ . . ~ . '___d' I '\ "1 i Il.~ I ' I '\ C'\/ .i . ~ 2:-. I "'-"r- \ ,..' I _.j..- ! +- ~ ---\.__irJ-. '- 't :J.-, n~Xk:-I1.. ---+- /t ~\ Ul( r;tt:.:!.__.~ I I ,. <:I " ~ '- , I .I '.'., ... i \ - I /. , l) / /' / ./' /~ "" / / """, " "-. ". ../i ". ./ // ./ ./ / ./ " \i ~ \-.{. ~tI \- i tt I /'[) I ' ~ I ~\ ~ :~. :2 :~. ~ '~ ~ ~ 1Il :' j+ I l\i i \: ~ : U\ j Tt . \/I'Ir 'J I : i~ ~ ~ l~ ~~. ~ I ; . ; 'I . , ii' ~ I I c-i 'I \''l I t , \-! I~ I ~ I~ ! 1T~.~... I 1 "I : i : I .' I ~ I I\~ I~ I ..., i iw' I i I~~ I \\1 I j - iUI ~ I I ' . 1'~~1 J ; \, '\), "1, .,: "n' \ I \1' i I...! I ., \; -: -t ~: - '1:\' . -. ~ ~i ~i ~ ~~~=I ~ iill Exhibit E PROPOSED FLOOR PLAN - SECOND STORY 1t:I'1?/~ji!6----- '-- "?11' a W~ '+ SVV~__.:tY::~~~251i_~__ "'--T, ! --- , I I ~~ I r--.. 't ... ~ -t -jfir+ "\ l!t .~ I I '- \..r ' == \~\ ~ Z o t:t: ~ I Z o - ~ -< > ~ ~ ~ I ~ I .. ~ I ; ! u.. ~ 1; I :U: ..~Q , - __:\I ",,--~ :9::3 I ~__......, ..c::t;) II I Ti . ~ : "II ~ -=- :, =- ' 'r I &1 "" i . .. ~". I U '-> .c- c .. ~>- '- ... '-I. r\ i\ ~~;ji.~"""~~'~" - .: ......J.- l~ - , I I.YI~ ~~ 17'Vj;~ \! r' '~'-f.~~- " ~~~~- . ~~ ~/A' ~ ~,h_~ - "'.- . ...........~~- . ..,1.1/. '. ~- I'" v ~..~'_..- "","",'~,",\ ::,1 '// ._~. -" -- ....;.. ~ " ,," ! "',1/_;;. ..._.... ...., / 7. ,:~v ~ . _- . -" ',... __ '.-a1?-- ~ \ .---. -- . ---------.------'-.----.--'---7'.::;r~ 11 ~~ f-4. ~4~~~-~-~g~~~~.--~~~~?~~-~:;~~~_ '. \11) ., \ i .. \ i I I / +=r \/ .,.,. '---.. / \ '_/ ~ ...j .....-..- ~.. "-f I ./ f'-/L .'/ ~ ; " /{ . / , I ----' \ ~. "--- .-' ,. \.. .' '----" / - / ,.~// \ / ./ ,....~...... "'--------- . . . . ~ '. ij ~.' , :r " " " l ~.. 'i i 1.~ ~ I i , !~ I'l\ I~ >i \ ~ 1 " , ~... i i ~ I I r. I I I r \: i i ~ \ ! I - r i\ \ 1 -1-, \~! .. \ \11 \ .. " \:; . , I \ I \1 :;,~ !~ I i'1 I I I (' , ---", 'J.,..... - (~ . ..~~, . ('" "". " r',~'''''''~' '\ '. ~ .._~ ..1 \. ",..,.,~: , .' \ :. \ ' .\\ " It \ \,\~\ "' I '\\ , ,\ -. '\ . \\ \ ' J. ~\ ~ 1\ I [j' ~ \\ \ ~ ~~'\ ~, ~ ~'" . 1.-= ~ ~1~ I j'\ '~ 'I.....~ (~ Exhibit G BUILDING ELEVATION - REAR (LAKE) " I' CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128' www.state.net/shorewood' cityhal!@shorewood,state.net MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 2 September 1999 RE: Olson, Scott - Setback Variances FILE NO.: 405 (99.15) BACKGROUND . Mr. Scott Olson owns the property at 6125 Ridge Road (see Site Location map - Exhibit A, attached). He proposes to demolish the existing home on the property (see Exhibit B) and replace it with a new home, as shown on Exhibit C. Mr, Olson has requested a front yard setback variance and a bluff setback variance in order to build the proposed house, The property in question is located in the R-IA1S, Single-family ResidentiaVShoreland District and contains 39,786 square feet of area. Since Ridge Road is a private street the front setback is measured from a point starting at 15 feet from the traveled surface of the road, Consequently the existing home does not comply with front yard setback requirements. The lot is also subject to a 150 foot setback from Silver Lake, The topography of the site qualifies most of the property as a bluff, under the shoreland management regulations contained in Section 1201.26 of the Shorewood Zoning Code. ' As is typical of many lots on the east side of Ridge Road, the site drops off dramatically -. toward Silver Lake. Topography on this site is most severe on the northerly half of the lot. The existing home sits on a relatively level area on the south half of the lot. As can be seen on the attached exhibits, the applicant proposes to locate the new home substantially within the footprint of the existing home. The proposed home will contain n ~~ PRINTED ON RECYCLED PAPER f.p . ~. Memorandum Re: Olson, Scott - Setback Variances 2 September 1999 approximately 985 square feet of floor area on each of two stories, with another 635 square feet in the walkout basement. Floor plans for the proposed house are shown on Exhibit D. Building elevations are shown on Exhibits E-G. The applicant explains his variance request in a letter, dated 3 August 1999 (Exhibit H). ANAL YSISIRECOMMENDA TION The applicant met with staff in advance of preparing plans for the new home. The design being considered reflects suggestions made by staff that attempt to comply as closely as possible to Shorewood and DNR shoreland management requirements. . As illustrated on Exhibits Band C, the front yard setback requirement, combined with the 150 foot setback from Silver Lake, results in a very minimal buildable area on an otherwise large lot. With the exception of the existing building pad, the site is entirely bluff. As a consequence almost anything done on the site requires some sort of variance. The plans as submitted attempt to strike a balance between the City's setback requirements and the relatively new DNR bluff requirements. The proposed house is located as much as 20 feet further back from the road than the existing home. As shown on Exhibit C, the new house is 28 feet from the road on the garage end, but angles away from the road to 51 feet on the south end of the house. While this complies more closely to the buildable area of the lot than the existing home, it pushes it somewhat further into the bluff area. The applicant has designed the home, including the deck, to comply exactly with the 150 foot setback from the lake. . In addition to better compliance with the front yard setback requirement, moving the house away from the house allows drainage to be conducted around and away from the house. Currently the grade of the lot forces drainage toward the front of the house, undoubtedly contributing to the deterioration of the existing home. The variances in this case are considered to be justified. Strict application of focal and state regulations would render the lot unbuildable, depriving the applicant of reasonable use of the property, particularly when the topography of the site is factored in. The variance is considered to be minimal, as evidenced by the very low eight percent hardcover being proposed. It is therefore recommended that the variances be granted as requested subject to the following conditions: 1. Prior to any construction activity, including demolition, construction limit fencing and erosion control barriers must be erected. -2- Memorandum Re: Olson, Scott - Setback Variances 2 September 1999 2. The site plan should be revised to include a combination parking space/pullout on the north end of the site. This has been required, where feasible, on many of the properties on Ridge Road due to the extremely narrow traveled surface of the road. 3. Site grading and drainage should be subject to review and approval by the City Engineer. cc: Jim Hurm Tim Keane Larry Brown Scott Olson . . -3- ~ ~~ . NORTH :Not to Scale # ~ ~~ ~ ~ ~ " .... ~ i"~ " ... --------~----;,-- . t '9 I I I I I I I : <4.\ 'rr~ ~ I I --1 ~~ I ~~ .J .472 ~ --I ~ tt ~ .. . i" ~ ~ if' ! . :::':..:. ~~ GOVT ~OT ....... (u: ...".. "'-"-. Exhibit A SITE LOCA nON Olson, Scott - Setback Variances i"U ~.'. 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" a ::>"~ p.. c- oo s::"'--c-';'i B~';'i l'f...1\ :1...,n OLSON RESIDENCE 6125 RIDGE ROAD SHORWOOW, MN :i o-,l Ul oI'-l:l'" l fJ.iUI>~ C/I ~ ~ I'! r> 1""+ t>> ~ ~ ",' i SNV']d HOO'].!! a~SOdOHd i a l!q!qxg ~. ~ ~ ~ '" <,j' t (i') ~ Q t ~ I ~ 3 4 11 - 8 , " - ~ ') " '--) I '-../ t l " " + i .. o O' " H ~ Ii !!. t ~ rQl ~i ""':>0' u>fii \1\ _." '1' ::,' ~ , \' 8 .r .'~ :,-. ~ ~ ~J~ d ... ""n Iil' ::d,~ r; ~. II .. If" i: ;;....> l!...,. .. .::;;- O".:'i g"",~ If- :'1~ ---*- ~i ' "- "- "- ). :.os.;. .. ~r (/'~ / . -. :"w / r / \'l --.:~/ , 8 I "'f I r -.. I .s; I i ~ I~ I -< I I ,.. .:- I ~ ...., .." -- I o=. J - rl n g I ". - - ---~ -:I "\ !"'" " - --1 ."... I~ )\ '1 iJ r"1 . -l ( )0 l~ ',1' ~. t:i ~ I] I:~ .,. Ii) = ?- ~ >.: ~ ~ OLSON RESIDENCE 6125 RIDGE ROAD SHORWOOW, MN ~]~nt '-." r . 0' a ::. r:- .. '- g~::~ ~~~ , :\-" OLSON RESIDENCE 6125 RIDGE ROAD SHORWOOW, MN '----If t ". " ", ~ '" " -II ~ ~! ffo .,._ 5; ~ ~ tf\7 11 ...., .('"' ~ ~ ~ ~ ;:= C> .)\ '" , '\ld. ;l ;,1 t t t " :: ~, L:. If ~ i. N !g~~~ F. :0 e.~~ .. .. .::l\ f :\ .. .. ... . . - --_.. - . --.- -', ':.~n ~~ 1;=1 ;.. : .... ..J.I~ ,;x. :J. ,<,);- L.:- "-~, OLSON RESIDENCE 6125 RIDGE ROAD SHORWOOW, MN ;; ;i~~_tr 'e' -- il q ;;.~oa: !. ~N~fJ ~ ~;:~~ ot...r; ~,. If':". f:~!e. . 9 H",~~~+~lQHi 1999 ACHITECTURE '" h~bitat architectur . hamid e. mc. m.kash . ~010 W am - aia est 65th S Suite#120 Edin ll'eet Tel: 612/9 a. ~I~ 20-4953 registrations: ~ Y\ \ ~ ~ ~ \\ .~< ~ ./:- ~ ~ ...... - w o ZOZ W<(:E C ~ - .(ijwS W(!)O 0:::00 z (2$ aLOC::: NO UJ~I ...JCO(f) a /~/~-' ~- / ~~ ~~ ~ drawn by: checked by: dat~: 7/z. z/ Clfi project number: revision:.: ~.... sheet titte: Exhibit E scale: I( g, II; [1- II BUlLDIN D GELEVATION - FRONT ~ ~ ~ t:l:ltr.l o~ ~_. t"'o- t:' ;:;.' z~ ~ t;rj f;; A~ <: > ~ ~ o Z I ~ ;; l [ e. il , I I i I I I I I I R:ltti i -1 l cr .. ~~ cr':'l ~.t: ':'I ~:R . Ii I I - [._---- C~ D _~ C., I r _~- I ~-- ----'1' j l -j r----1 [-...~l 1 I . I I ,.D -t---. -.. - . -. .- / / / , (0) J: )> !!!O -10 )0-0 -j.<: ~~ J:-f =1- mCD OCD cJCD :0 m OLSON RESIDENCE 6125 RIDGE ROAD SHORWOOW, MN ii o-iCll · r 1 ~nu~;.... ~p V1~'Er~ .. ~r=::~ e.!'>,...... ~~rt.l. . , . ."li7. +-' . lilli-I') a. ~'~j~~~ : er-ff.:2wS! r'\i!.,il 2 , ~~ iio;; 0 m] El ~ ~:o 's ,..t:1 ~ ] ;: .ti "iI .a ~ II) ... e w a; i:? "'u ?;~ t- i: xu 00; 1[0( ~~ 01- u- ~ 19J . NV\J 'MOOMtlOHS avotl 38altl 9G~9 3~N3a1S3H NOS10 ][3'" --. ...__.. c. . c...._... . .. . .:!!"'." "~-'.-r',_ CJ L_J --j . "'i ~ kk~ a a Jlil:1 ; i ., , I .I i I '-z:. a ~ .~ ..,.,.,.._----~.., .-. '.... ~ J .. =t:) \ f;;l;;l ~ ~ .. "=d:) ~ ::r: ~ ~ ~ I Z o ~ ~ < ;;> f;;l;;l ~ \( f;;l;;l ~ o~ '.-;: Q :9~ ~5 ~~ 1 Scott M. Olson 6125 Ridge Road Shorewood, Minnesota 55331 Home Phone (612) 470- 5127 August 03, 1999 City of Shorewood To whom it may concern: Subject: Variance Application for Scott M. Olson 6125 Ridge Road, Shorewood, 1v1N . Enclosed are the materials required by Shorewood to process my application for building variances. These variances for building closer than sixty-five feet from the road and upon a slope greater than thirty percent, are being requested in anticipation of removing the present house, and building a new single family residence in which I will reside. The decision to tear down the existing house and build a new one, has been made only after carefully considering the alternatives. Building a new house, while significantly more costly should not only provide me with a more safe and secure home to raise a family, but should also provide a more attractive structure that can only improve the quality of the neighborhood. . The present house was built in 1973. and does not conform to the current road setback or bluff impact regulations. It is a cantilevered structure, built on stilts without a basement. As a result of it's design and construction it has substantial deterioration problems, as discussed below. In addition the house is built very close to the road and is not very attractive relative to the other homes in the area. Given it's present location, design and construction; I don't believe that it can be improved enough to reflect the overall feeling of quality represented by the rest of the neighborhood. Following are responses to Section 1201.05, Administration, variances and appe~ls: Subd. 2a( 1)- The new structure will not further impair the supply of air or light to adjacent properties. It will be located further from the road, and will be approximately the same height as the present house. (2)- It will not increase the congestion on the private road serving the property. (3)- With current building codes and improved building materials the danger of fire should be less and public safety increased. Exhibit H-l APPLICANT'S REOUEST LETTER Dated 3 August 1999 (4)- The new house should increase not diminish the property values in the neighborhood. (5)- I don't believe this proposal violates the city's Comprehensive Plan. 2b.(I)- As mentioned before, the cantilevered design and construction of the present home is quite unique. These factors have made this structure difficult to insure. In addition, due to the relative land to building value ratio, it is virtually impossible to mortgage. Some of the problems caused by the design and construction are: In several areas framing members are decaying, in front of the house there is decay from the mud-sill through the floor joists into the subfloor, the cantilevered design of the decks has caused deterioration of the floor joists and subfloor adjacent to the decks. . 2b( 1 )( a)- As the requirements for building on slopes, and those as to how close you can build to the water and roadS, have been changing it has made building on this lot more challenging. In reality the property is quite large, but changes in the regulations make the request for these variances necessary. (b)- As it will cost more to tear-down and rebuild, I am not requesting these variances primarily for economic reasons, I am requesting them because of concerns about the design and construction of the home and current governing regulations. (2)- Due to the sloping contours of many of the properties on this road, I would assume that several of the houses w~uld not be in compliance with current requirements. What I am proposing to accomplish, will in my opinion, not only improve the quality of my property but will be a welcome improvement to the neighborhood Therefore, I respectfully request that you approve the required variances. Thank you for your consideration . Sincerely, Scott M. Olson Exhibit H-2 . . Rr"'. I 01/1"- :;"'r....- - ,Jh/'-'1./";.'-" '" f :::(/ 7L '. -J 1-_ " ,I 1/"(. Ii .,,( , -,: .........' t &/;1, 5" ~ /dj c. RCJa.&I My name is Steve Rosenberg. I live at 6175 Ridge Road. My house on Ridge Road, which is a private drive, is at the end of the road on the Hennepin/Carver County boarder. My property line is the county boarder. There is one home further to the South, which I believe is in both counties. That home to my knowledge is has a Hennepin county PID#. I am further south by 2 parcels from Mr. Olson. In 1993 I stood here and sat in this room at several council meetings while the Shorewood council delayed my building permit. I asked for no variances and was willing to build per local and state building guidelines, iaw~ anu ~U\h:. I was delayed building my home the better part of a year as several Ridge Rd neighbors petitioned this body to delay my permit due to their alleged concerns over Ridge Rd neighborhood density, road traffic and historic status of my land. The council listened and delayed my permit and construction while they considered those claims. I did get my permit to build my home. It was built without variance and within all zoning and code regulations. t;,..,J 5~"J';,...."J.r. Despite the neighborly welcome to Ridge Rd1 received, I am';ympathetic from both perspectives of a person building a home and an inconvenienced neighbor with personal property damages, road debris/dirt and road blockages to contend with from construction. There have been 8 new homes built on Ridge Rd's 1 % mile (Shorewood & Channhassan) since I built my home. 3 of those homes are contiguous to my property as we share' abutting property lines. . I've supported others who have built homes since I moved on the road. I've cooperated when I was solicited to endorse other's construction, which needed City Variances, and I welcome those who will build/rebuild their Ridge Road properties. The city of Shorewood imposed on me, in addition to the zoning and building codes, that I provide a tum around at thecnd of Ridge Rd from my land. I did that. Also imposed was the requirement for me to provide 2 off street parking spaces, which I provided from my land. e~''''''''''' ~ I encourage Mr. Olson to build on his property and improve it. I am concerned though, that the council may give a pass to one homeowner while others were held to a much higher standard. I certainly could have saved thousands of dollars had I built closer to our private road with easier setback requirements. It would have been far less expensive to not provide the turn-around and off street parking spaces. I am asking that good sense be used in considering Mr. Olson's variance request. Ridge Rd is a private, substandard road. It has few parking spaces for construction crews or guests and the turn around which I provided gets heavily used and damaged. >~ ~i L; <c.......,.. .C.r. ' - ,. /' _ vI!'. . . ~)r" { ...,-; . . f:.. . r""'" . . '.. r..,.,...."..'-". .....,.}< 1 d q ..-./. Q - - i tJve-( -> .r )') \.. J t >-=.. d- ~ \J ~ ...--. t- ~ ... I ~- ~ r .... ~ >---0... -~ ~ " ) ~' ~ ~\ '\ ) a r:- :t-- )- ) ~ ' '} - "-1- f" ~ ~ ... "-- ~ ~- "--- c ~ '" ~ . . ~. ~ ... --- ~ ~ ~ ~ g t;. q ~ ~ ~. Ii; ..... ~ <:> ::! ... tD c:> "< (J~ ~ l:T l' lJ,9. ~ :s c ;;. cr ~~=tD=':= VltD <:> = 5!:: - CIQ c.. tD c.. "Q"Q ;A ~ "< ~ :; c.. c.. 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Vl =" ~' :. ::I" 0'" . tD ~ ~ -.::s tD l'D "'C -< 0 ::;.:=. .... 0 ~ e. ... I1Q ;l ~ ="c. ~:!I l':l n CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331.8927. (612) 474-3236 FAX (612) 474-0128 · www.state.neVshorewood . cityhall@shorewood.state.net MEMO TO: Mayor and Councilmembers FROM: Al Rolek, Finance Director . DATE: September 21, 1999 RE: Public Hearing to authorize an increase in the City property tax rate for 1999, payable in 2000 . A new law passed by the State Legislature during the last session requires cities and counties to hold a public hearing if their tax rate will increase over the previous year. Shorewood will actually experience a decrease in tax rate for 2000 as result of the Waterford Tax Increment Financing district being absorbed into the city's general tax base. However, had this not happened, there would have been a slight increase in the City tax rate for next year. The criteria that is used to calculate the tax rate for purposes of this public hearing is to divide the new tax levy by the tax capacity for last year, which results in a higher rate. The purpose for the public hearing is to notify our residents of this increase and allow them an opportunity to comment. The date and place of the hearing are being published in a press release to the City's official newspapers. Following the hearing, the City Council must pass a resolution authorizing the increase in the City tax rate for 2000. This resolution must be certified to the Hennepin County Auditor by October 20. A draft resolution is included in the council packet for your reVIew. Please feel free to call me prior to the meeting on Monday if you have any questions or concerns. t7A n ~J PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD RESOLUTION NO. 99- A RESOLUTION AUTHORIZING A TAX RATE INCREASE FOR THE 1999 TAX LEVY, COLLECTIBLE IN 2000 BE IT RESOLVED by the City Council of the City of Shorewood that the county auditor is authorized to fix a property tax rate for taxes payable in the year 2000 that is higher than the tax rate calculated pursuant to Minnesota Statutes 204B.135 for the City for taxes levied in 1998, collectible in 1999. Adoption of this resolution d~s not prohibit the City from certifying a final levy that will result in no tax rate increase or a tax rate decrease. . The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of September, 1999. WOODY LOVE, MAYOR ATTEST: . JAMES C. HURM, CITY ADMINISTRATOR To: Mayor and City Council JJ- From: James C. Hurm, City Administrator Date: September 23, 1999 Re: Agenda Item 7B . I have been contacted by Attorney David Valentini regarding a vehicle, owned by Charles Daisy, confiscated due to driving while intoxicated. Prosecuting Attorney Ken Potts is planning on attending Monday night's meeting. He cannot be there until after 8:00 p.m. At that time he can give details and answer any questions. Through one source I have established.an adjusted blue book value of $11,000 to $12,000. City Engineer Larry Brown has indicated he would search out a second opinion on the value of the vehicle so that you would have it Monday evening. This vehicle is one of about 7 that are being stored at our Public Works facility. The other vehicles' value are probably much less than $2,000. As of this writing we have not received a letter from the attorney or Mr. Daisy, but it is my understanding that they are requesting that the City sell the vehicle back to Mr. Daisy for a reduced amount. Attorney Valentini will be attending Monday evening's meeting as well. . . . KENNETH N. POTTS, P.A. ATTORNEY AT LAW 1000 SUPERIOR BOULEVARD SUITE 300 WAYZATA, MINNESOTA 55391 TELEPHONE (612) 475-0704 TELECOPIER (612) 476-4447 August 23, 1999 Mr. James Hurm City Administrator City of Shorewood 5775 Country Club Road Shorewood, MN 55331 i -' - ,'- ,......~,.".__. .,.,.~c~,_'_- Re: City of Shorewood v. One Red 1994 Cadillac Dear Jim: This letter will memorialize our conversation of August 19, 1999. As I told you, I appeared in front of Judge Ann Alton on August 13, 1999. The owner of the vehicle, Charles Daisy, pled to Driving With an Alcohol Concentration of .20 or More. He had a prior alcohol related violation which subjects his vehicle toforfeiture. I had had preliminary discussions concerning this forfeiture with his attorney, David Valentini. Mr. Valentini was persistent that Mr. Daisy wanted to buy back the vehicle. However, as I explained to him repeatedly although I would communicate his offer to the City, in the past they were not in a position to negotiate the return of the vehicle. The Judge took that to mean that Mr. Valentini was somehow misled into believing the City was willing to negotiate. Therefore, she has requested that Mr. Valentini be allowed to speak with the Council concerning a potential negotiation of the vehicle. In any event, should Mr. Valentini contact your office please let me know. Sincerely, 4~ . Kenneth N. Potts KNP/sb #78 SUd 3.0~A .. 'l~;' . , ......... IMPOUNOEDrRECOVERED VEHICLES SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT , OatellJ7lq~ Time<3.3 '7 Citation Statute/6~ /21 VEHICLE LICENSE INFORMATION: License No.BKr007 State /PIA../' Year r <1 VEHICLE INFORMATION: Year 9 'f Make (' a oi,. Model E/c!otr-l j 0 Color Q(j I J Serial Nolc;{;B"rJ2..'l6 RU60 L~e1;! Locked A/ q Ignition Locked y.e S ' Trunk l6cked-Ye,.s Keys in Vehi cl e-r.e...5 State general condition of vehicle ~(")~;A. Location of Violation ttw y 7/ old ,M a f-ke..+ RJ - Oi spos iti on of Personal Property.::r:-I\ V e..~ i c I e .iXJl3,pJ~'tif.fl1f (Moor C Ita r I ~J Ee, r ../J.. is: v' AddressS 'fo ..ray,}. R O~ S- ___ .' I Sf '~VI S ,fSr~ S"s '-I J.. c- Ori ver ~ ct f'V\ -'L Address ~. d Owner Notified - Date /fJ-r'1~ TiIllll23~ r I.,~?o1:~r{s) $>-/ ft.... 2- Tow Co.W/J /(af\1 S". Phone'l7o-05'f:? Vehicle Located at W;//r.<tPtS - ~ Reason for Impounding ()t...u:I:: Tow driver's signature acknowledging receipt of vehicle from SLMPSO' Lien Hb\der: Si. PtA.vl p6.rla.1 r/"'fJ,U/l/dfJ <:/ . VEHICLE INVENTORY ".~ ). cJtlto'\ ~ t...i- bi!- * * * * * * * * * * * . .' . Address 1~ SVt~j4..6 GN' ReleasinqOffJ.cer .' . Date Time Proof of ownership displayed . HOLD VE~ICLEFOR PUBLIC SAFETY DEPARTMENT. - Yes)( .' No~or Officer REASONS(S) ~~'l';( ("'r~Pr\"viZ'" . nVq.r ~. 2.0 . '. '. :'::..:~,.. BY' ACKNOWLEDGE RECEIPT OF RELEASE FOR ABOVE DESCRIBED VEHICLE . ' '").' ,', , ~~-<Da-c(71 . . .-f' ~~~ ~~1Ii ~ OrJV . q/~a-Jqq White-SLMPSD Yellow-OWrierjDriver Receipt Pink-Notification Copy" 'Gold-Tow Driver ',- ~;t ',--i'" \O'::l/~4/'::l'::l l::l:~l I:lHt<t<!::JIt::.t<::J It<U::J1 I:lU!LJJ!Nl:I -+ 4'(4 \Ol~t:l NU.l~t:l L;\o~ MEMORANDUM To: Jim Hurm From: David L. Valentini Date: September 24, 1999 City of Shorewood vs. One 1994 Cadillac VIN #1G6ET1296RU601551 Re: On Friday, August 13, 1999, I appeared before the Honorable Ann Alton at Hennepin County District Court on a Motion for Summary Judgment. The City was represented by Kenn Potts. At the hearing. Judge Alton suggested that I appear before the City Council in an attempt to resolve this forfeiture matter. Mr. Potts informed the court that he had no authority to negotiate this matter because the City Council did not authorize any negotiation. Accordingly, I respectfully request to be placed on the Agenda for the City Council meeting scheduled for Monday, September 21, 1999 at 7:00 p.m. Thank you for your consideration in this matter. cc: Kenn Potts by Via Facsimile 76 J CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 FAX (612) 474-0128 . www.state.netlshorewood . cityhall@shorewood.state.net MEMORANDUM TO: Mayor and City Council James C. Hurm, City Administrator LaIty Brown, Director of Public Works !fJ::/ September 27, 1999 FROM: DATE: RE: Information Regarding 1994 Cadillac Eldorado Attached for the City Councils reference is information regarding the 94 Cadillac Eldorado which the City currently has in holding, pending obtaining the certificate of title in favor of the City of Shorewood. Attachment 1 is the original sticker from the vehicle Attachment 2 is an opinion of average blue book value of the vehicle The remaining attachments are advertisements obtained from the internet of varying model years for like cars. Conditions of each car vary. .:) PRINTED ON RECYCLED PAPER lb. . ~ f') ::::- :: ~ ..... ~ ..EUTRAL LEATHER \\ 'I ~.>> ~~ I!l The Only Way to Travel is Cadillac Style 1M ... ,,,..,... ....... ... ,,"'MENT /lems Featured BelOw are included at NO EXTRA CHARGE in the Standard Vehicle Price Shown at Right POW E R T R A I N/M E C H. . AUTOMATIC DOOR LOCKS · 4.6L va NORTHSTAR SVS.295 HP . FRT. & REAR CRUSH ZONES · +SPEED AUTO TRANSMISSION · STEEL SAFETY CAGE · FRONT WHEEL DRlVE · POWER & HEATED OUTSIDE · PWR. RACK & PINION STEERING REARVIEW MIRRORS · SPEED SENSITIVE STEERING . TWILIGHT SENTINEL · ELECTRONIC LEVEL CONTROL · SIDE WINDOW D~FOGGER OUTLET~ · STAINLESS STEEL EXHAUST SVS. · IGNITION ANTI-LOCKOUT FEATURE · ROAD SENSING SUSPENSION E X T E RIO R: · SHT/LONG ARM REAR SUSPENSION . POWER TRUNK UD PULLDOWN · TOURING SUSPENSION .' SOLAR RAV TINTED GLASS · CAST ALUMINUM WHEELS · CLEARCOAT PAINT · GOODVEAR Z RATED B/W TIRES I N T E RIO R: S A F E T V: . ZEBRANO WOOD APPLIQUES · DRIVER & FRT. PASS AIR. BAGS . LEATHER SEATING AREAS · ANTI-LOCK BRAKES ~ . · ELECTRONIC CUMATE CONTROL · ILLUMINATED" ENTRV . FULL CONSOLI! INCLUDES FLOOR · REMOTE KEYLES.S ENTRV SYSTEM SHIFT LEVER,DUAl CUPHOLDER · PASS-KEY II ANTI; THEFT ~VSliM. & STORAGE SPACE · t'LA~H TO PAS$, 'F'EA1'DRE' . 12-WAY PWR.FRT.SEAT ADJUSTER$ · TRACTION CONTROL" . RADIO.AM/FM STEREO CASSETTE ~ 3 G ROl iT"""1 MOTORc; !I!"'" This OM oroduet.lncllJotng.. C'(Im!l'n.....~'~ ;. ,-"',j,,-., '0_ Csd>!t.c oy.. .,......,., nOI , Microsoft CarPoint - Kelley Blue Book Value Page 1 of 1 ~ msn.oilrpoint.com Your complete source for car buying information Kelley Blue Book Suggested Retail* Report September 27, 1999 1994 Cadillac Eldorado Coupe 2-Door V8 4.6L Northstar Engine Automatic Transmission 84,000 Miles Minnesota Selected Equipment va 4.6L Northstar Air Conditioning Tilt Steering Wheel Cassette Dual Power Seats Automatic Transmission Power Windows Dual Airbags Compact Disc Moonroof Front Wheel Drive Power Door Locks ABS (4-Wheel) Premium Sound Vinyl Power Steering Cruise Control AM/FM Stereo Leather Premium Wheels Vehicle in "Excellent" condition An excellent vehicle rating means that the vehicle looks great, is in excellent mechanical condition and needs no reconditioning. It should pass a smog inspection. The engine compartment should be clean, with no fluid leaks. The paint is glossy and the paint, body and interior are free of any wear or visible defects. There is no rust. Tires are the proper size and match and are new or nearly new. A clean title history is assumed. .Suggested Retail Value Suggested Retail Value represents the price a dealership might ask for this make and vehicle. The price represents a fully reconditioned vehicle in excellent condition. This retail price is not a trade-in or private value, but rather assumes that a dealer has absorbed the cost of making the vehicle ready for sale, Le. reconditioning, advertising, sales commissions, arranging for financing and insurance and standing behind the vehicle for any mechanical or 11$ II safety problems. Many late-model vehicles at this price have passed an inspection program . 16 , 975 * or carry a warranty. Actual dealer pricing may vary from this price. ... Back to Kelley Blue Book Go to CarPoint Interactive Classifieds Copyright. 1999 by Kelley Blue Book Co.. All Rights Reserved. S~oct 19B Edition. The inIotmeIion in thia repott is intendfHJ for the persona' use of the customer only tIIId may not ". sold or transmitted to another patty. We assume no respontIibiIity for emn or omissions. ...I12177?c=id12177c1eOtOm84000 _703 _142_703 _142_1085_61_23_62_59_35_l Attachment 2 'Star tribune cars. com: startribune.com freetime homezone cars. com travel news $18,995 1995 Cadillac Eldorado SERVICES LISTING INFORMATION . GET MODEL REPORT Usting Source: Rockford Register Star Data Posted: 9/25199 . CARFAX: FREE LEMON CHECK . FINANCE CALCULATOR Not Actual Vehicle: Base Shown DETAILS Cadillac 95 Eldorado, ETC With moon roof! Super price $18,995! Sinnissippi 962-1000 . TRY ANOTHER SEARCH :-..........______n..............uu;n__...__u__________u..........non......__u___n_: : r;:.....l ca.II..._......... . :~ startribune.com freetime travel homezone cars. com workavenue news Return to Too of Paae cars.com Home I Cars for Sale I Car Talk I E-Store I Research I News I Advice Feedback I Index I cars. com Help I startribune.com C 1999 cars. com I PrivaCY Statement Get a New-Car Price Quote: l~:~~mm,'mmmJj Your Zip: L..wmum..J: Features of auto depicted in stock photos may vmy from actual advertised vehicle. The information on vehicles provided in this service is supplied by the seller or other third parties. Cars.com provides this service and materials without representations or warranties of any kind either expressed or implied. All prices and specifications are subject to change without notice. Click here for more details. http://www. cars. c.. .I?srv=adlocator&act=print&zc=5 5331&f1t=zrOI'o2Cn _ ms%2Cm Page 1 of 1 Attachment 3 'Star Tribune cars. com: Page 1 of 1 homezone cars.com $11,000 1993 Cadillac Eldorado SERVICES LISTING INFORMATION . GET MODEL REPORT Usting Source: St. Paul Pioneer Press Date Posted: 9/25199 . CAR FAX: EBfj; LEMON CHECK . FINANCE CALCULATOR Not Actual Vehicle: Base Shown DETAILS 1993 CADILLAC ELDORADO Tour Coupe, 130M, great shape, $11 ,000/bo, 715-294- 3020. . TRY ANOTHER SEARCH ...............__n__...................___n..uuuu.uuu..___n....................Uh. . . : r:::1. CllIIrf._..... :~ startribune.com news freetime travel homezone cars. com workavenue Return to T OD of Paae cars.com Home I Cars for Sale I Car Talk I E-Store I Research I News I Advice Feedback I Index I cars.com HelD I startribune.com C 1999 cars.com I PrivaevStatement Get a. New-Car Price Quote: 1..~~~,........mm.w..,.1f. Your Zip: l.m............m....J: Features of auto depicted in stock photos may vary from actual advertised vehicle. The information on vehicles provided in this service is supplied by the seller or other third parties. Cars.com provides this service and materials without representations or warranties of any kind either expressed or implied. All prices and specifications are subject to change without notice. Click here for more details. http://www. cars. c.. ./?srv=adlocator&act=print&zc=5 5331&f1t=zrOI'o2Cn _ ms%2Cused&adid=73 22036&ct=use 9/27/99 "Star tribune cars. com: startrlbune.com news freetime travel Page 1 of2 homezone cars.com workavenue $12,995 SERVICES . GET MODEL REPORT . CARFAX:.EB.EE LEMON CHECK . FINANCE CALCULATOR . TRY ANOTHER ~ 1992 Cadillac Eldorado DETAILS 111759 Mileage Package Body style 2DR Transmission AUTO Engine 4.9L V8 MPI Color PURPLE Interior color Features GRAY, CRUISE CONTROL, TILT STEERING WHEEL, ANTI- LOCK BRAKES, AIR CONDITIONING, AM/FM RADIO, CASSETTE PLAYER, CD PLAYER, LEATHER SEATS, BUCKET SEATS, HEATED SEAT, CENTER ARM REST, CONSOLE, POWER WINDOWS, POWER DOOR LOCKS, POWER MIRRORS, POWER DRIVER'S SEAT, POWER PASSENGER SEAT, REAR SHOULDER HARNESS, REAR ARM REST, PREMIUM WHEELS,BODY SIDE MOLDINGS, TINTED GLASS, VINYL ROOF, Standard VIN 1G6EL13B6NU612481 Stock # 17205P Listing Date Aug 20, 1999 SEL.lER INFORMATION Iten Chevrolet 6701 Brooklyn Blvd Minneapolis MN CONFIRM VEHICLE AVAILABILITY Contact the dealer to verify that this 1992 Cadillac: Eldorado is available and to arrange a test-drive, if desired. To: Iten Chevrolet 6701 Brooklyn Blvd Minneapolis MN L...............................................................................J YOUR E-MAIL ADDRESS. Lm....m....mm....mmmmmmmmm....mm....mmmm......mmmJ FIRST NAME. 1..................................................................................1 LAST NAME. Lmmmmm...wmmm...w.J Lmmmmmmmm.....wm....l EVENING PHONE. DAYTIME PHONE. 00 YOU HAVE A TRADE-IN? C= YES €: NO [m....mmmn..m...wmm....m.i: L,....m.wu.w...wmmmmmJ MAKE MODEL L..m.....m......mmmn.....!! l.mmm.mmw..........m.J YEAR MILEAGE I m -,-"-,~ COMMENTS . Required ( PRIVACY POLICY] http://www..../?srv=adlocator&act=print&zc=55331&flt=zrO.Io2Cn _ ms%2Cused&adid=65795 53&ct=used" e=o 9/27/99 , CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood. cityhall@shorewood.state,net MEMORANDUM TO: Mayor and City Council James C. Hurm, City Administrator Larry Brown, Director of Public Works ~~ September 23, 1999 FROM: . DATE: RE: Consideration of a Motion to Adopt a Resolution Authorizing Expenditure of Funds for Wiring Backup Power Amesbury Well Attachment 1 is a proposal from Kaeding and Associates, electrical consultant, for preparation of the design and bid documents for wiring of the Amesbury well house. This rewiring will provide a connection for the new generator. . As noted during the discussion of the generator purchase, the Amesbury well is the most susceptible to power outages. It is the intent that over time, all of the well houses will be wired to accept the new generator. Based upon the history of outages in the area, Amesbury is the first priority due to the number of outages, and lack of a reservoir or alternate water connection. Kaeding's proposal indicates that the design and proposal stage of the project will be $1,700. The estimated cost of construction is $16,000. Since the construction cost is below the threshold of statutory bidding requirements, staff will seek out quotes on performing the work, once the. design has. been completed. For simplicity, staffis seeking approval of the total expenditure of design and construction. To allow for contingencies, the recommendation is for design and construction not to exceed $20,000. A resolution is attached for your consideration. n ~J PRINTED ON RECYCLE.D PAPER B , \ \ d CITY OF SHOREWOOD RESOLUTION NO. 99-_ A RESOLUTION AUTHORIZING EXPENDITURE OF FUNDS FOR WIRING AMESBURY WELL HOUSE WHEREAS, the City of Shorewood has previously authorized the purchase of an emergency portable generator to power wells and sanitary sewer lift stations in the event of power outages; and WHEREAS, the Director of Public Works has identified the Amesbury well house as a priority for providing emergency power; and WHEREAS, the engineering firm of Kaeding and Associates, Inc. has provided the City with a proposal for providing professional engineering services in the amount of$I,700 for the design and bidding of rewiring the Amesbury well; and WHEREAS, it is estimated that the total design and construction of said Improvement Project will not exceed $20,000. . NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. That the Director of Public Works is authorized and directed to proceed with the design and construction of rewiring of the Amesbury well house as provided for in the proposal by Kaeding and Associates, Inc. attached hereto as "Exhibit A." 2. That the expenditure for design and construction is to be funded from the Water Fund, and is not to exceed $20,000. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 27th day of September, 1999. . ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR J-' . -. St;r. -IT H(I"KI) Ib;~j TJ::L;blZ ~jlZlH r. UUl Kaeding and Associates, Inc. 7300 France Avenue South Suite 330 Minneapolis. Minnesota 55435 PhMe: (~12) 831-0317 E-Mail: infofUJkaading.com Fax: (612) 831-2179 September 17, 1999 City of Sho',wood Attn: Mr. Larry Brown 5755 Country Club Road . Shorewood, Mirmesota 55331 Re: AlfWh"", Well EIM:tTietIl ModIjktztiolU Mr. Brown: "nus letter follows up on our conversations and your request for a proposal to perform the design function to add a generator receptacle to the Amesbury Well in Shorewood, Minnesota. The addition oftbis receptacle would allow the well to be powered from the portable generator during utility power outages. AI I undets1and it, the SE Area Well will not be modified at this time and such design services m: not offered in this letter. PROJECT DESCRIPTION . The addition oftbis receptacle would require the instaUation of a new service entrance with circuit breakers for the utility service and for the generator source, generator JeCeptacle, and cable and conduit for 400 amp circuits between the utility transfonner, existing motor control center, and the new service entrance equipment. It is anticipated that wall space is available for the new servite entrance equipment nearthe main door of the wen, on the interior wall. It is estimated that the constn1etion costs for this project will be around $16,000. 'Ibis estimate is based on similatinstalJations we have designed in the past year. The estimate may be revised based on actual equipment location as determined during detailed design. PROPOSED SCQ,PE flY SERYTCES Kaeding & AssociateS proposes to provide design. bid and construction phase services as follows: · VISit the project site to take field measurements and notes to determine existing equipment locations and placement of new equipment. · Prepare a basic set of plans and specificatioM., consistingofa partial building plan, one-line diagram and equipment speciticaDons, as well as a memo-style invitation to bid. Our proposal is based on the City providing buildina back&round drawings, ci1bcr electronic or hard copy. . Send out plans and specifications to prospective bidders, answer any questions that may arise, and evaluate bids received. Attacllment 1 '-I ~ SEP. -17' 99 (PI{ I) 10: 53 TEL:bI2 8312179 P. UU2 City of 8horewood Au,,: Mr. L.my Brown September 17. 1999 Page 2 . Assist during the constrUction phase by answerina questions via telephone. Visit site to observe construction upon completion. PROPOSED FpES Kaeding & Associates, Inc. proposes to provide these services for the lump sum of SI, 700. This amount includes outside expenses, and services are billed monthly according to percentage completion. Thank you for the opportunity to present this proposal. If you have any questions, comments or revisions, please call. . Patrick Lehnherr Kaeding and Associates. Int:. PJL:mj . i · .. :5J:;t'. -Ii' ~':j(t"KI) Ib;~;} rt;L;blZ 83lZIn 1'. UU 1 Kaeding and Associates. Inc. 7300 France Avenue South Suite 330 Minneapolis, Minnesota 55435 Phone: (612) 831-D317 &Mail: info@ka6ding.com Fax: {612} 831-2179 September 17. 1999 city of Sho'ttf1(JOd Attn: Mr. Larry Brown 5755 Country Club Road . Shorewood, Minnesota 55331 Re: Amab"", Well E1e.ctrlazl Modifications Mr. Brown: 'nus letter follows up on our conversations and your request for a proposal to perfonn the design function to add a generator recepmcle to the Amesbur}' Well in Shorewood, Minnesota. The addition of this receptacle would allow the well to be powered Dum the portable generator during utilit;y power outages. As I understand it, the SE Area WeU will not be modified at this time and such design services are not offered in this letter. PROJECT DESCRIPTION . The addition oltbis receptacle would require the instaUation of a new service entrance with circuit breakers for the utility service and fur the generator source, peratOr xeceptacle. and cable and conduit for 400 amp circuits between the utility transformer, existing motor control center, and the new service eirtrance equipment. It is anticipated that wall space is available forthe new service erJtrance equipment nearthe main door of the wen, on the interior wall. It is estimated that the construction COSlS for this project will be arotmd $16,000. This estimate is based on similarinstaUatioos we have designed in the psstyear. The estinwe may be revistd based on actual equipment location as detcm1ined durina detailed design. PROPOSED SCOPE Qr SERVICES Kaeding " Associates proposes to provide design. bid and construction phase services as follows: · VJSitthe project site to take field measurements and notes to detem1ine existing equipment locations and placement of new equipment. · Prepare a basic: sctofpJans and speciflcado~ coosistingofa partial building plan, one-line diagram and equipment speci1ications, as well as a merno-style invitation to bid. OuT proposal is based on the Cit;y providing buildina background drawings, either electronic or hard copy. . Send out plans and specifications to prospective bidders, answer any questions that may aris~ and evaluate bids received. Exhibit A SEP. -IT 99(FRI) 1&;53 TEL:&12 8312179 City of 9hOf'eW()od Attn: Mr. Larry Brown September 17, 1999 Page 2 . Assist during the constrUction phase by answerinl questions via telephone. Visit site to observe construction upon completion. PROPOSED F1J'F..~ Kaeding &:. Associates, Inc. proposes to provide these services for the lump sum of S 1,700. This amount includes outside expenses. and services are billed monthly according to percentage completion. Thank you forb opportunity to ~ent this proposaL If you have any questio~ comments or revisions, please can. Patrick Lthnherr JlI:uuJing ad AssodatGz lne. PJL:mj .. . \ P. U02 . . BOARD OF DIRECTORS BOB BEAN President and Chairman, Finan- . and Legal Committee ROBERT GAGNE Chairman, Building Committee JIM HILLIS Chairman, Fundraising and Marketing Committee BECKY LEMBRICH Chairman, Rental Committee BOB ANDERSON GLENN FROBERG PHIL HALLIN DOROTHY HUFFMAN MARY LOPEZ . PARIS STI STOVER GENE STROMMEN KARLA THOMSON JANE PETERSON Recording Secretary l~ ~ (G ~ ~ '0f7 ~ r-1r\\ , I} _ I . ~ ,-,-, . It; C : i I St.r2 0 ,~SJ ~ lay FRIENDS OF THE SOUTHSHORE SENIOR AND COMMUNITY CENTER September 17, 1999 The Honorable Mayor Woody Love and City Council Members City of Shorewood 5755 Country Club Rd. Shorewood, MN 55331 Dear Mayor Love and City Council Members: Because of a scheduling conflict, we have decided to postpone the November South- shore Center Gala dinner. This event is being reconsidered for early next spring. However, we are preparing to expand the "Friends of Southshore Center" from simply a governing board to include a "Friends" Support Group of concerned citizens in the five- city Southshore area. We would like your help in promoting the Southshore Center "Friends" Drive. Since this venture is in the early stages, we welcome your suggestions. A "Friends" fee of $35 could include: A complimentary annual recognition celebration A quarterly newsletter Preferred rates on facility rentals Special "Friends" trips and other activities In addition, there could be partron and higher levels of support. This is your opportunity to help promote senior programs, become better informed about the Southshore Center, and enjoy the benefits of being a Southshore "Friend." As leaders of this community we want you to be the first to know about this proposal. 51=' ~ Jim Hillis Friends of Southshore POST OFFICE BOX 4-02 1P'1~;v EXCELSIOR, MN 55331 (612) 4-75-3239 , .... . . Excelsior Fire Prevention Bureau 339 Third Street Excelsior, MN 55331 (612) 474-5364 MEMORANDUM DATE: 09-20-1999 TO: Shorewood City Council Mr. Jim Hunn, City Administrator FROM: Scott Anding, Fire Marshar RE: Training House Burn This memo and following paperwork is to request council approval and inform you of the procedures and the requirements to conduct live burn training. The ability to conduct such training must first come from a generous property owner that owns a structure in the service area of the Excelsior Fire Department. Currently the EFD has been working with Mrs. Leesa Nahki who owns the property located at 5830 Christmas Lake Road in Shorewood. Mrs. Nahki approached the EFD in early 1999 with the opportunity to conduct live burn training in this structure. Mrs. Nahki, upon the structure being burned to the foundation will then construct a new home on the property. This type of training is the most valuable and most cost effective to the Excelsior Fire Department, as it can not be duplicated in any way. When EFD is notified of a possible structure to practice in we send out a packet of information for the owner to complete. In the information packet the owner will find: · The MPCA Notification of Intent to Perform a Demolition, which requires the owner at their expense to have an asbestos inspection completed. · The Fire Training Burn Application, which states the pre-burn and post-burn requirements. . Owners Release to Burn the Structure. · Notice of Intent to Burn Petition, which requires the owner to meet with the adjacent neighbors and advise them of the intent to burn the structure down, it also gives the neighbor an opportunity to voice any concerns. The owner shall also submit: · Documentation from his I her mortgage company, stating that the person has a free and clear title to the property. . Obtains a demolition permit from the city. · A letter or proof that there is no insurance on the structure, this is done so the owner may not make any claims against the insurer. Upon completion of the information packet, Mrs. Nahki and myself reviewed the paperwork for accuracy. .f~Prv . . o ;:1 0" g. e. ....., o ....., ~ tTJ >< o ~ '" ~. '"rj ~. o 1 .F ..... i '< o c ~ ~ ~ ~ ~ ~~ 'g.g ~O" 'g ~ ; t;1 ;;J'd ;;J~~~ o o~ . 0 S' ~ tTJ ::::! (IQ!(IQ!~ P"' ~ .<"t' 0 .'7' :2 -< ~ ~"',,<:""'~::;."O!ii Ii ~ ~ e- ft ;:1 ~ ~. ~'g>-l~J;:':g~'"rj S, "- i't l!t ti t::ri ~ t:j. I>>l>>tTJgcaoo~ o 8:;'"rjij ~!.~O [aO~a8g.g ~ ~< !l. g ~ g S- ~ . ~[~8.~ia !. Ii S' ~ ~ ~ !ii' o S'B ~ I>> ~ ;:1 fllJQj;- (1l~~ ~ S- g. e:l ~. S- . ~~ 1:1 r::t.ft~ S fiJl!t~~~g3S- 'S. ~ Ef Ei' ~ 0 ~ ~.~ 0 r:t. g (1l ~ Sf~C~6~a ~S'~C/l~Ol4 <,",05~~CI> g g fa en ~ g'g ::t. I:T S- el ;;;.- ~ 0 8~~cf!!l.():::' s-'d El '"' S- 0 if 9l ~ 8 ~~ ~ ~ ~ (Jl S- ~ .... t::::"O J:t~O.!!l~P'!:=: III (Jl ....,..... ~ l:l n S' 0 0 ~ .... ~ l>> S. ...., 0 ~ ti l>> g. (lQIS,",l:l~1:I II> .CT~O "0 ~ . ~ 0 ::t. ~ a 1:1 IJQ -;::;:- ~ ~ e!. ~ ~ '" 0 CI> l>> ......'" o' c:: ! ~ ::t. S l" '" 9- rr8(IQ El "Oo~~ I>> f)l ~ ::I. ...., 'd ~ '<~ e-OEf-'"'P"' o lI1: ~ '"' ~ 0 I>> '"'eElSO"~ti ~aOS-6' El ,<P"'l4~=""'e? I:I~OI>>O"~"": o ~fa ['< t::::.2.. ....(1l 1>>- ",s, as- o =:. '" ~ C t::. 0 ~~ (Jl g' g~~~ S- e: g. .... ~oos- P"'::I=:' S'!ii'q't::, c.... '" 1:1 ~ P"' 'd ~~ ~.~ o.t:t.s ~ I:I<(IQ~ ~....... 0 ~ 9" 9, ~ -~ ~o 0" P"' .... 0 ~ ~ 0 El o ~ ::t. '0 ga8er .s~....~ ::.. ~ 0 '''I.. ~~I>>.r- R' e; :g tTJ- ~s' '"' "t:! t:l(IQOO ~ ti~ !!l.~S-S ~El~s- S-O"O ~ ~a.g~ oo~g o....,l"~ g.~t;1S ~o~g. wgtTJ~ _~~C/l ~ \,J fit ::O;;i~~ ~~sg. . ~ ET ~ ~. ~"O .1:1 a ",'0 (IQ~~ .... '"' ~ 0. t:l ~~o r::t. ~ ::t. ;;;.-"'t:h ~ S ~ ;0" 0 t:t. o 0 ,8. ~ (IQ fi ~ o ~ ....,s-~ S-~l>> i~.~ ~~.~ , .... .... N.A.03e'~-:H Fire Training Burn Application Eire Chief nr T~i.ninQ Offic~~ Cor:rplete this appfication and submit to local forestry office a minimum of 14 days prior to the actual bum trammg. All trammg snould have a bum plan or be conducted according to guide/inesin the "StltJctural8um Training Manual" of the Minnesota Technical College System. \ AdeNa I _ \ Na.".oIlecMlcal~III9_AsslSanqWlllliratlllll9 NdAJlf' structure D Liquid Fuels 0 Other \ c~/lJR6W{Je//) / MAl \ ~.:? J I . \ iW7;rc5~t2AJ \ i7;~7~::S-?~tf Type of Fire Training to' be Conducted:, I Scr_ Adcl,esa (l . I ~O fIRJStI11 M' LfI<< (2D. I structure is to be burned, indicate: (check) Commercial Structure 1prtvate Structure Asbestos surveys must be done on all structures. Approximate Size 3l/ Ft. by tJ 0 Ft. If Flammable Liquid or Gas: I !..4ud F"..fT'tIl-' I \- \ ~.., a..s arC1het T~ ,\~unl Pre-Burn Requirements (initial boxes to verift you have read and will comply with the following: arWJitten consentof burn site owner must be secured before training is co~ducted. ~tructure, utilities must ~e disconnected before training is conducted. . S' ~cal emergency dispatcher(s) must be notified prior to bum. Gr Notification of Intent to Perform a Demolition form sent to MNPCA. . . Post-Burn Requirements (all debris remainingatter bum requiring disposal must be disposed of in a manner that meets all solid waste ordinance requirements). . NOTE: 0 Attached is your bum traini~g permit. The permit must be signed prior to ~e training exercise. o Both the Bum Permit and Application must be on site at the time of the bum training ex"ercise. ~sS,-, 0_ tf-:1tJ, ~ o Application Approved 0 Application Denied \ .8Y . \0- - .'1;..0-:81 J." ~ . t'feJ 1.0 &I'k ZY'Z:HWrl " F. T .. B. ..q-UJ 9'1 Ire r~lnlng urn Applicatiol1 erA ChiAf or T~i.nino Offic:~~: Complete this application and submit to local farestry office a minimum of 14 days prior to the actual burn tramrng. AJ/ trammg should have a burn plan or be conducted according to guidelines in the "StltJctural Bum Training Manual" of the Minnesota Technical College System. Type of Fire Train'ing to be Conducted:, IWOC~t11~ UIt:E (2D. Name of T oc:htllc::ll C"'lo.qe A#lSun9 W~h i <&1/\"'9 ~ I vdAJ& o Other C;5f1,;fEcJtJe/f) / /J1 AI I.~.?:r I . I T.717~_0I5~Gtf i rDl"'lJ Olli... Na.... //11 c;~W If a structure is to be burned, indicate: (check) o Commercial Structure 1Private Structure Asbestos surveys must be done on all structures. Approximate Size ..:s l/ Ft. by tJ 0 Ft. . If Flammable Liquid or Gas: I !..4U.ci ;:uSt IType. I I~- I Con-ot.....od a..s or C1h", i ype I ~unl Pre-Burn Requirements (initial boxes to verify you have read and will comply with the following: ~~itten consent of burn site owner must be secured before training is conducted. ~jtstructure, utilities must be disconnected before training is conducted. .. B" ~cal emergency dispatcher(s) must be notified prior to burn. . G:r Notification of Intent to Perform a Demolition form sent to MN peA. . Post-Burn Requirements (all debris remaining after bum requiring disposal must be disposed of in a manner that meets aU solid waste ordinance requirements). NOTE: 0 Attached is your burn traini~g permit. The permit must be signed prior to t!'1e training exercise. o Both the Bum Permit and Application must be on site at the time of the burn training ex'ercise. AR:Ilicanr. signat..._ Oae. Of -;1& r o Application Approved 0 Application Oenied I By I Oalw .../ . . ~'._' . :.:;..~,,;.::~:-: . Excelsior Fire Department Agreement to Burn Structures This agreem~nt is made this 2f> ~ day of ~ 1998 by and between the CITY OF f;,.xc-e.l ~ (' and its FIRE DEPARTMENT ("City") and UesH I/. fa' ("Owner''). Ownc;;: bas requested ~e J;rviCes r:~ qcy to bum the stru~ on the proPArty located at ,~R'~(j (I}; (I y ('(',o.. '\ . &L in the Cicy of \rJl~ J.A)C('; City agrees to perform this service to provide traiDing for its Firefighters. In consideration of the mutual covenants contained below, the parties agree as follows: 1. Owner represents that it is. the legal owner of the property to be burned, and said Owner bas attached a copy of the legal document(s) establishing its property interest. Owner hereby authorizes the City to burn the structure(s) described in paragraph 2. If there are any outstanding liens or mortgages, or other parties with legal interest in the property, . Owner shall obtain consent signatures from these parties in this Agreement 2. The eum. . e physic:01 description of the property to be burned is: ~ ~fYJ.- tuaIJ (i s-8:Jt) (!i/'/sll1tti S ~.Ke pj ~ IIf/!i . 3. Owner agrees to keep the property secure until the Fire Department performs the burn. Owner shall provide a key to the Fire Department for access. Owner agrees to have all personal property removed from the property by 9. I ~'1 . '1<1 City assumes no responsibility or liability for personal property remaining on the premises which is damaged during the performance of its services. 4. 5. Owner must notify the following agencies to disconnect utility serviced to the premises: Minnegas. co, Northern States Power Company, Northwester Bell C~mpany, and the City ofc:.,\\,(1(~ L\ ,c:n!i..These disconnects will be accomplished by 1 - ~C) .. '1'1 . Owner shall obtain a: Demolition Permit from the City of ~~O"("~ 'rJ~('")A . . Owner agrees to hire a properly licensed contractor to disconnect the municipal water and sewer connections to the property and/or to cap well and collapse and fill the septic tank. 6. 7. 8. Fire Department will notify O~er as soon as the bum is completed. The burning shall be completed no later than . +'. ~ f. /e, 'fCt . 9. Owner agrees Ufsecure the area surrounding the burned property/structure within 24 hours after the Fire Department bas notified Owner of completion of the burn. Owner agrees to fill any . excavation to grade within 120 hours after the notification by the Fire Department of completion of the b~rn. . 10. . .: ..... . ~..: :....~ ;','..",'i,.. '", '- '. .' -." ~ - "'-:... ".- -.j ... Agreement to Burn Structures Page 2 of2 11. If Owner fails to complete the items set forth in paragraphs numbered 8, 10, and 11, Owner agrees that the CitylFire Department may complete the work and assess the cost against the property without any notice or public hearing. 12. Owner accepts all responsibility for injury or death to others who enter the property before and after the Fire Department has completed the burn. 13. Owner shall defend, indemnify and hold harmless the City, Fire Department, employees, volunteers, and agents for all claims, damages, losses, and expenses, including but not limited to attorney's fees, which they may incur or for which they may be held liable, for personal injury or death and property or loss, resulting from the performance of the above described. services, except those resulting from the City's - Fire Departments negligence. Owner Signature Name Address Phone H C 6re{s/~/l. t!.Jry r1lfJAJlJ. 6 ~rJ... ~~~:~~~ 37'51 Deo.-r-. C::{.-. ~go~ ff)f)S, ffif'l. q;J-O 'K7.sS W q~}~f/Jc;L/ ) 55410 3;>. <&'" (oCr71.1 PGR . City of By Title The under signed, being the Chief. Asst. Chief and Fire Marshal of the Excelsior Fire Department, in behalf of the Department, does accept the within request to burn structures located on the property described in this letter, and the Department will for training purposed bum the structure between the dates of Oei: 1! 1'199 and (!)cf. ~~ 1999.. . . Fire Chief Date Asst. Fire Chief Date Fire Marshal Date . 'l;'~. ~ .LY .4Y ~ - -- e-; Minnesota Pollution Control Agency Notification of Intent to Perform a Demolition Type oC Notification ~ Original [] Amended [1 Projeet C3!l~llation -- City, State. Z!p: t=:-)( c:.... of J S.1 o-{' r {'\ ( \, t<~\J)(\ S*~ ~7.1../ b2-;?(J) 4 CJ 6 L/74 53(04 =::~ing OL~~s~ Nr\~K' ~rSI "~~ON\ (+, 4eO~ tlity, State. Zip: ('{\ er\ <., {1\ (\. t) 5 lj If // ~ b.-t!~ 0- Pllone Numbcr{s): {AJ: q :=5 G7 () (; S LJ Both BegizmiDg 3IId EDding ~ should be 8c:1ded in ~=g as 1_ . n f!t3. nec:ssary to refle::: ClZlTC:1t proJe::: dates.. . IJ . vJ ~o 5 " If there is >260 linear feet or >16 square f~t oCRegulated Asbestos-Collt:lining Material (RACM) in the building to be demolished, it must be removed by a licensed asbestos contractor prior to demolition. The State ofl\1N- Notice oCIntent to Perform. an Asbestos Abatement Project must be ased to Ilotify for the asbestos removal. I2emof;;co~T~; ~. Name: .C_ S.-I) r- r-e.., Address: '3~q ~~ ~+ - ~L .. Contact Person: Phone Numbe:-(s): Address: Contact pc:son: Building Information: , Building Name: ti -e. S I d ~.N\ Cc AddressrLoc3tion: ,,~(\~; CJ.--\n's~CtS Lk. Rd City, Stare, Zip: ,,%<il{> . f.- )Onrl N\ n 55...53! ,/-I v~--+! -,fH 'f\ . Phone Numbcr(s): ::# . Age ofBldg. (Y=s)rO/ ~)VP:Sizc of Bldg. (sa. ft.): /8" (JO / / . NumbC' ofFIoors Including B~entI.e:e~s): ~ Presc:1t Use OfBldg.:\,\:~ ) Q ok -2fi I (l CD~\ 1\ Prior Use o(Bldg.: +v". \ \ - 4J ..(\~. r~ <,\ r\~ c~ , " County: Dates when demolition or intentional burning will Begin -c; d-C) 11& End ~ :)&.,-f/ J t!>-/- 'It; /f' - ~ 1-97 Noti:tiC3lioo m'ust be ~ or n=iveau:n [to) workfng days before demolition begins. .See i=n tiS for emcrge:1C'/demolitions. Is nOllfriable ACM present in the strut:tl1re to be demolished ? If YES complete items 1-9. If NO complete items 3-9. ' - \ [ ] YES LxJ' NO - - . " " 1. If ACM will be left in place for the demolition iDdiClte the amount of Category I and/or Category II . Ilonfriable ACM left in place. C3teg. t . Linear Feet Square F= -- Cubic F= . - C:uegorv r nonmable ACvI: means asbestos-containing packings. gaskets, resilient floor covering" and asphalt reormg produc:ts containing more than one pen:cnt asbestos. *C:&telory I Doafriable ACM is not allowed to remaiu ia place for demolition ifit is ill poor coaditioa. Carq. n Linear Feet _.- Square Feet .. - . -- . - Cubic Feei' ,. .. .t . ..~..' ." .... - ..-...........--.-....,......-----.--- -._.. -...--...,----..- " -.'~.it~ --.------ . -::~ . -;f'!;; ~..:..-....--_. :.._".r .t'. . .-+;.~. " . . ~. ': -, '.. ,: ...~."!:. .. -' . .', (1:t..:~:~1~:F(:c-~. 3. Company and/or individual that cOllducted the building inspection and the procedure used to determine the presence or absence of ACM (Including analytic method): *Prior to demolition all buildings must be inspected byanEPA accredited inspector. !fI.; II .r ..f 4. Description of planned demolitiou 3.1ld the specific method(s) that will be used: :I;;"../t N'tJr n /l..C :d~1( ~)")~. <;;~_;:iII :/Nn k Ix.r! ~ 1:"" [;;,un ~~ S (-6 { he ~ rJ b &vJnltr r()-YI ~~t';' 5. If the demolition was ordered by a government agency, please identify the agency and attach a copy of the order. Name: Title: Authority: Date of Order (MIDIY): . Date Ordered to Begin (M/D/Y): * Notific:atioD for an emergency demolitioa must be sabmitted as early as possible before demolition begins. but not later than the _ following working day. A demolitioa is cunsidend &II emergency ONLY wilea the facility has beeD deemed structurally unsound an'fll' in dazlger of imminent collapse. If the stnIcmnJIy UJISOaad baildiag is kDoW'll to coat1in aDY regulated AC:'t1 or is suspected to coataiD any regulated ACM. spec:ia1 procedan:s MUST be foUowed. I!yoa are unaware of the special procedures. instructions/regulations em be obtained by CODt1c:tiag the MPCA at the address or phoDe number listed below. 6. Descriptiou of procedure to be followed in the event that unexpected RACM is found or Cat. II nonfriable ACM becomes crumbled, pulverized or reduced to powder. 7. Waste Transporter Information: Transported Name: Transporter Conma: Transporter Add.r:ss: City, Swe. Zip: Phone Numbc::: 8. Waste Disposal Information: Landfill Name: OwnerlOpc:atcr: AddrcsslLoc::nion: . City, State, Zip: Phone Number: 9. I certify that the above information is correct and I am a bonafide representative of the demolition contractor or building owner and have authority to enter into agreements for my employer. SignatUre of ContIaCtOr/OwIler ~ ~o.. Rr-rJV.Jr"' ~ ftklLnmat. q, .;10 .q 9 Send to: Asbestos Coordinator-Air Quality Division For questions call: MN Pollution Control Agency 612-296- i300 520 Lafayette Road North 1-SOo-6Si-3864 St. Paul,!vIN 55155-4194 lli90l .... o o "- .,. o o ~ ~~! .~r ~~~ ~! Ig!~ ~I~~~~~~! UDm COu ~ ~- ~mr 0 Wig D.~ J~~ 010 e~ ~w~b ~ ~ e~i 26 W~D ~nc ~ . ~ft~c ~dBule~ ~=~ ~~~ lID ~I ~~3~ ~i~=~jl~ G~~ ill~U9 ~E2 I~ .~~~~ ~!0U~_ :Eo Ii 0: CI ~ "' 1ft :Ii 0 - 8 iJ... ti :Ii ~ - >- lii E u: E :a - .~ 5 ~ 4U l! 8 E I ..R,g -.g I rl D. CD tV 0 (J.- - 6 . tJt r,;; 9 ~ I) u"5 U{iti :: ID .50. !j.aee.,lOOOii:::l:fi . <<10 :6'o-rl ;:-[6 fl.!:. -oJ.1P!6Iiil-Ci~ S!-~ Cri ,,_CD -0 <<IOf; i)c ~1i..9 . i.ao ~" ~ j] f. qi ~ is li E ii.'~ tf ~ .~ ~ U to. . ~ li E :J 12 c ~ ti~~ ~;~!!B i~ ~1iU~l:!l!i:l>- It ~Ji ttlii-f :C--:.J iii QJ:5I!QI:i8cE~:c:=r ~ ~t)I~ !!l i H E ~ E ~ ~ ~ ~ ~ J! ~ ~" j 1;; ~ m ~~~ ~i~ il~: ~~! 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I. . - ~ ~. ~ , t' ~ ~ j ~. ~ilJ~ ~. ~ fji!; ~ t; ~. ii ~W U1Oii:~ ~ a 'i Z .., fj i I \)if f6}1F.iG ~ f~t!c~ \, ~ ~.E~::I V1 -gEo .a (I) '1--.' 11 'E.a I IJ ~m~ il ~~i~ . 0 ~otl~.- ii~ ~~ "~29.~~~ t'v\ USE-c ~ !.~~o '0 lllf \~ C' i :R ~ .. J~ ,u._S ~ ~ f;"U~Z ~ ~. .U.u; ~~ v>> ~~sgli (tJ ~ ~. ~1:lf~ f; ~ r~ ~jJJj~ 1 ""'~ .W Ziil fI) tti zo i5 ~~ ~ . ~, I u it ld U i I 1: II: i ~ 1 :~ '0 I. I ~ tIJ -a ..- co .. .~ o , .... t- I J l I r I~ -, :;: ..... ! n I C' ii' co z ]I -I {] N <() .....!2 il6 In 0 ..... (il ~ :r . ~ o==tf1!....J OJ !i 0 ~ I !Ila m. c ~. ~ z i ~ :r -~"" r:: 0 ::J il::r~iR 3 ;:,- ., co 0 0 ii' (] n' . . E ~ ~ ~ CII '0' fJ- t a 4D ~ CA :1 a1 % H:!l.;it~ a -~ :3 "C CO Q) D ~ ~iil Q. fIi ..... m ~ ,~ ~. ~ g: :u u ~ 'rt~:J f!! -I v:v if <N i1 ~ Q ~ 01- .-.. '''' i -(!r: i O' to ~ if ~ E. CJl .... t-g lT~::101 n: 11\ ,6 3 31/10' ::;' -I m5" ~. 0 ~ -- ~ (Q ;g _. '< c =r ~i 01 .a inE c CD 0 mg~ ( O. ~ ! ... a .., !ll- ''- 0 D'f;i ~ - ~ ~ !i! 48 ... {lftif -I 3 =10"U, l'lJ m II ;tt ~ ...... g. '< o' r1> a (.- 9 :1, ~ ...... ::J ~ p.CDIU ~ U> _::11:1 In ~ IOdin. U> ~ '1' 1-' :C:' en ii' 0 tD e O' 0 :u 3 < (I ~.. .. =: ~ r- '< f(~ :I i (I R cr~' :::t PI il"'~ cO tu iT ;a :a ~. ~ ~. ::J ..... e 5' 0" au 5 UJ 0 -, ::; ::J CD ::J-' o glO liT 0- ....cum::t. 0 en 0 g ~ g? ,,- eu :3 n. m '< o. III r' .~ tiJ . . <:;) c- '" .... . .0 <:) ol- . '" .. . . . Excelsior Fire Department 339 Third Street ' Excelsior, MN 55331 (612) 474-5364 Notice of Intent to Burn Instructions: Present this to your neighbors, inform them that you are considering allowing the Excelsior Fire Department to bum down and train with in the structure, Each neighbor shall then sign and write down any concerns to be addressed at a later date by the Fire Department. 1. Name l1e.t/ti If JL/ f11/c !litE L P IEf:J?,{) Address 5gq 0 C-I-tet.S..7f1117-S tAKE ICOA~ Home Phone . '/7~- -7t;'7/ Work Phone !,/j'4I-f{'S9,/ Comments, concerns, suggestions:; /~~ f/dJ j Signed Date 2. ~an;j~ ('J/!lY!,~ Wte HomePh~e~b~-47~~8 Comments, concerns, suggestions: "d Work Phone aa8'- (g 03D Signed 3, Name r aU I ~ ~fh4 /2.i)A) .J-Iu SO Address S~'1'o CH~lSrA-lJ'K LAt<.~ ,i2i~, Home Phone t.j6/- f36<r1 . Work Phone Comments, concerns, suggestions: <f7a - <.f-I !;" 1- ~ LJ Jkw igned ;JoI; '7jqq Date " 4. Name Address Signed 5. ~a;:,S .~lc)~~ktf~clz~ /:/ Home Phone fo;- "'37P3. Work Phone Comments., concerns, s}l~estions: ,1 Ut:~ dcdx)3 ~ . ' 600 IJ !t(C K-) '-4"t'f7gned&~ d-- 6. Name I c;-;:p;J ISz Address Home Phone Comments, concerns, suggestions: I!~ Date . ~/~7ICj' f Date I / / I<T . Qi/tfJ( ,( ( Signed Date 7. Name 0~e ~ '~ ~et-e'-1 Address 57&;0 ck 1'1 "S+.~<:)~Gr~ ~~c(J 0k~e.~.!(9dJcp Home Phone Lf 7 '-I - b C) I 7 Work Phone Comments, concerns, suggestions: ~~"'--r-~O I~~ ~.~~ - Signed . 1 /17! T f Date' .r= ~..~~~~ State of Minnesota $'.'. ~"~~ (j~~_'r . Board of Government Innovation and Cooperation ~". -. _..... .....,.. · ... c.... _. . So,.. Pa.', .,._ ...... . "'12ll2-2'" . ... ..11296-.... September 13, 1999 TO: All Elected and Senior Appointed Local Officials FROM: Senator Steve Kelley Senator Martha Robenson Representative Ron Abrams Representative Peggy Leppik Representative Barb Sykora Senator Gen Olson Senator Ed Oliver Representative Betty Folliard Representative Jim Rhodes . RE: PUBLIC SERVICES IN THE NEW MILLENNIUM A State-Local Dialogue On Effective And Efficient Public Services As state legislators, we recognize your responsibilities have become increasingly difficult in recent years. While citizens continue to support state and local tax reductions, the demand for high quality public services continues to grow. In an effort to discuss opportunities for addressing the fiscal challenges we face, we would like to invite you and your colleagues to a public forum on Thursday, October 7th. The public forum will be held from 7:00 p.m. to 9:00 p.m. at Minnetonka City Hall. The Minnetonka City Hall is located at 14600 Minnetonka Blvd in Minnetonka. The purpose of the regional forum is to bring together county, city, and school district officials to discuss our common goals. Representatives of the Board of Government Innovation and Cooperation, the Metropolitan Council, the Minnesota Department of Health, the Minnesota Polution Control Agency, and other state agencies will also attend to hear your ideas as to how these agencies can work with you to improve the efficiency and effectiveness of public services. A ponion of the public forum will focus on . opportunities for intergovernmental cooperation and collaboration as a means of improving the efficiency of our public services. "We will discuss grants that are available through the Board of Government Innovation and Cooperation to help fund pilot projects that may serve as models for more efficient and effective public services. This forum will also give local officials an opportunity to let us know what the state can d9 to assist you in your effort to improve the quality and efficiency of the services you deliver. The public forum will be facilitated by Jim Gelbmann, Executive Director of the Board of Government Innovation and Cooperation. This state Board was created by the 1993 Legislature to promote intergovernmental cooperation and innovation in the delivery of public services. Jim will be on hand to infoITI1local officials about the various programs of the Board - programs that can be used by local officials to help improve the effectiveness and efficiency of the services they deliver. The Board also has the ability to waive state administrative rules and procedural laws that may impair the ability of local officials to administer their programs in the most effective and efficient manner possible. Jim will share with us the results of several of the projects the Board has sponsored in other areas of the state. If you have questions about the forum, please feel free to contact Jim at (651) 282-2390. We have enclosed an agenda for your review. Please extend this invitation to all elected and 'senior administrative officials from your jurisdiction. We look forward to seeing you on October 7th. enclosure Promoting Effective and Effident Delivery of Public Services <1 /tV i,~' State of Minnesota LOCAL COVERNMENT OFFICIALS' RECIONAL FORUM Minnetonka City Hall Thursday, October 7, 1999 7:00 p.m. to "9:00 p.m. p 7:00 P.M. Welcome By Legislators . 7:15 P.M. Introduction of All Attendees and Overview Of The Evening's Activities 7:25 P.M. Openning Comments By State Officials - What Resources Can State Agencies Make Available To Help Improve The Efticiency and Effectiveness Of Public Services? 7:50 P.M. Brainstorming Topics For Further Discussion - What are the major public policy issues in the local area? 8:00 P.M. Break 8:10 P.M. Discussion of Selected Issues: How can the State and local governments work together to address the issues identified prior to the break? . 8:30 P.M. A Preview of the 2000 Legislative Session - What issues are likely to dominate? What issues are of most concern to local officials? 8:50 P.M. Closing comments by Legislators Promoting Effective and Effident Delivery of Public Services ." .. Check Approval List for 09/27/99 Council Meeting Check # Ve1lder Name Descriptioll Check Date I1lvoice # Amount 26503 UNITED PARCEL SERVI PHONE 9/13/99 $6.65 26503 UNITED PARCEL SERVI CELL PHONE ACCESSORY 9/13/99 $6.64 TOTAL FOR UNITED PARCEL SERVICE $13.29 26504 PERA PERA 9/15/99 119188 $1,535.04 26504 PERA PERA 9/15/99 119188 $1,673.99 TOTAL FOR PERA $3,209.03 26505 ICMA RETIREMENT TR DEFERRED COMP 9/15/99 302131 $1,571.00 TOTAL FOR IOllA RETIREMENT TRUST-457 $1,571.00 26506 CITY COUNTY CREDIT PAYROLL DEDUCTIONS 9/15/99 091499 $1,252.80 TOTAL FOR CITY COUNTY CREDIT UNION $1,252.80 26507 AFSCME COUNCIL 14 UNION DUES 9/15/99 091499 $170.45 TOTAL FOR AFSCME COUNCIL 14 $170.45 26508 AMAZON.COM CITYHALL@CI.SHOREWOOD.MN.U 9/15/99 $18.90 TOTAL FOR AMAZON.COM $18.90 26509 BROWNING FERRIS IN SEPT RE;CYCLlNG 9/15/99 8099-0200 $36.35 . TOTAL FOR BROWNING FERRIS IND. $36.35 26510 EVANS INTERNATIONA SHIP/HAND FOR PACKET SORTER 9/15/99 $5.00 TOTAL FOR EVANS INTERNATIONAL $5.00 26511 METRO COUNCIL ENVI AUGUST SAC 9/15/99 AUGUST $4,158.00 TOTAL FOR METRO COUNCIL ENVIRONMENT $4,158.00 26512 MN CHILD SUPPORT P CHILD SUPPORT-C. SCHMID 9/15/99 091499 $173.51 TOTAL FOR MN CHILD SUPPORT PMT CTR $173.51 26513 PAZANDAK, JOSEPH MILEAGE 9/15/99 $40.30 TOTAL FOR PAZANDAK, JOSEPH $40.30 26514 PEPSI COLA COMPANY MISC 9/15/99 312205-08 $73.20 TOTAL FOR PEPSI COLA COMPANY $73.20 26515 MS. WANDA JOY 28190 WOODSIDE RD ESCROW RE 9/15/99 $1,000.00 TOTAL FOR MS. WANDA JOY $1,000.00 26516 MIDWEST COCA-COLA MISC 9/15/99 336147-08 $471.75 . TOTAL FOR MIDWEST COCA-COLA BOTTLIN $471.75 26517 DAY DISTRIBUTING BEER 9/15/99 70263 $729.40 TOTAL FOR DAY DISTRIBUTING $729.40 26518 EAST SIDE BEVERAGE BEER 9/15/99 514983 $2.008.00 26518 EAST SIDE BEVERAGE BEER 9/15/99 T7535-08 $8,101.85 26518 EAST SIDE BEVERAGE MISC 9/15/99 T7535-08 $29.60 TOTAL FOR EAST SIDE BEVERAGE COMPAN $10,139.45 26519 NORTH STAR ICE MISC 9/15/99 33375 $39.60 TOTAL FOR NORTH STAR ICE $39.60 26520 QUALITY WINE & SPIRI WINE 9/15/99 748833 $34.30 26520 QUALITY WINE & SPIRI LIQUOR 9/15/99 750548 $1,160.11 26520 QUALITY WINE & SPIRI WINE 9/15/99 748837 $638.00 26520 QUALITY WINE & SPIRI WINE 9/15/99 750548 $576.53 26520 QUALITY WINE & SPIRI LIQUOR 9/15/99 748833 $201.63 26520 QUALITY WINE & SPIRI LIQUOR 9/15/99 748837 $651.55 26520 QUALITY WINE & SPIRI LIQUOR 9/15/99 750549 $429.41 26520 QUALITY WINE & SPIRI WINE 9/15/99 750448 $494.59 TOTAL FOR QUALITY WINE & SPIRITS CO $4,196.12 26521 THORPE DISTRIBUTIN BEER 9115/99 171350 $3,489.25 Thursday, September 23,1999 Page 1 of6 Check # Vender Name Description Check Date Invoice # Amount 26521 THORPE DISTRIBUTIN MISC 9/15/99 171350 $20.20 TOTAL FOR THORPE DISTRIBUTING COjllPA $3,509.45 26522 WASTE MANAGEMENT- WASTE REMOVAL 9/15/99 0208362 $37.61 26522 WASTE MANAGEMENT- WASTE REMOVAL 9/15/99 208323 $81.32 26522 WASTE MANAGEMENT- WASTE REMOVAL 9/15/99 208324 $99.09 TOTAL FOR WASTE MANAGEMENT-SA "AGE $218.02 26523 HEBERT, KATHLEEN MILEAGE 9/22/99 $60.76 26523 HEBERT, KATHLEEN SEC 125 REIMB 9/22/99 $192.30 TOTAL FOR HEBERT, KATHLEEN $253.06 26524 LEAGUE OF MN CITIES SEPT DENTAL 9/22199 826 $35.99 26524 LEAGUE OF MN CITIES SEPT DENTAL 9/22/99 826 $35.99 26524 LEAGUE OF MN CITIES SEPT DENTAL 9/22/99 826 $8.99 26524 LEAGUE OF MN CITIES SEPT DENTAL 9/22/99 826 $514.03 TOTAL FOR LEAGUE OF MN CITIES $595.00 26525 NIELSEN, BRADLEY SEC 125 REIMB 9/22/99 $100.00 TOTAL FOR NIELSEN, BRADLEY $100.00 26526 NORTHERN STATES P UTILITIES 9/22/99 $3.14 26526 NORTHERN STATES P UTILITIES 9/22/99 $10.52 . 26526 NORTHERN STATES P UTILITIES 9/22199 $86.90 26526 NORTHERN STATES P UTILITIES 9/22/99 $108.10 26526 NORTHERN STATES P UTILITIES 9/22/99 $209.47 26526 NORTHERN STATES P UTILITIES 9/22/99 $251.74 26526 NORTHERN STATES P UTILITIES 9/22/99 $732.74 26526 NORTHERN STATES P UTILITIES 9/22/99 $941.85 TOTAL FOR NORTHERN STATES POWER $2,344.46 26527 QUALITY WINE & SPIRI LIQUOR CREDIT 9/22/99 753113 ($41.39) 26527 QUALITY WINE & SPIRI WINE 9/22/99 752977 $316.85 26527 QUALITY WINE & SPIRI LIQUOR 9/22/99 752977 $1,187.87 26527 QUALITY WINE & SPIRI LIQUOR 9/22/99 752978 $1,091.59 26527 QUALITY WINE & SPIRI WINE 9/22/99 752978 $856.69 TOTAL FOR QUALITY WINE & SPIRITS CO $3,411.61 26528 ARMOR LOCK & ALAR ALARM MONITORING-TB 9/28/99 32028 $145.12 TOTAL FOR ARMOR LOCK & ALARM SVCS $145.12 . 26529 BIFFS, INC. PORTABLE TOILET RENTAL 9/28/99 70952-958 $763.28 TOTAL FOR BIFFS,INC. $763.28 26530 CATCO PARTS AND SE EQUIP MAINT 9/28/99 310857 $100.81 TOTAL FOR CATCOPARTSANDSERVICE $100.81 26531 COLLINS ELECTRICAL SIGNAL MAINT 9/28/99 JR21638 $65.00 TOTAL FOR COLLINS ELECTRICAL SYSTEM $65.00 26532 COMP USA NORTON ANTI-VIRUS 9/28/99 787045353 $29.81 TOTAL FOR COMP USA $29.81 26533 CONSTRUCTION BULL BIT OVERLAY AD 9/28/99 CB69362 $200.10 26533 CONSTRUCTION BULL RETAINING WALL BID AD 9/28/99 CB65632 $443.70 TOTAL FOR CONSTRUCTION BULLETIN $643.80 26534 COORDINATED BUSIN TONER 9/28/99 144142 $171.64 TOTAL FOR COORDINATED BUSINESS SYST $171.64 26535 DAVIES WATER EQUIP CALIBRATE GAS DETECTOR 9/28/99 M238414 $44.50 26535 DAVIES WATER EQUIP CALIBRATE GAS DETECTOR 9/28/99 M238414 $44.50 TOTAL FOR DA VIES WATER EQUIPMENT CO $89.00 26536 DEPT OF LABOR & IND EXEMPTION INV-SE WELL INSPECT 9/28/99 233366 $10.00 TOTAL FOR DEPTOF LABOR & INDUSTRY $10.00 Thursday, September 23, 1999 Page 2 of6 Check # Vender Name Description Check Date Invoice # AnlOUllt 26537 ENGINEERING REPRO COMP PLAN PRINTING 9/28/99 00236243 $392.94 TOTAL FOR ENGINEERING REPRO SYSTEJl1S $392.94 26538 EXCELSIOR-CITY OF 3RD QTR JOINT USE SEWER 9/28/99 $2,849.21 26538 EXCELSIOR-CITY OF WATER PURCHASE 2ND QTR 9/28/99 $2,312.54 TOTAL FOR EXCELSIOR-CITY OF 55,161.75 26539 HAWKINS WATER TRE CONTAINTER RENTAL 9/28/99 DM28258 $30.00 TOTAL FOR HAWKINS WATER TREATMENT $30.00 26540 FRANKLIN QUEST CALENDARS 9/28/99 24914194 $33.44 26540 FRANKLIN QUEST CALENDARS 9/28/99 24914194 $44.52 TOTAL FOR FRANKLIN QUEST 577.96 26541 GREENWOOD, CITY OF 99 BIT OVERLAY 9/28/99 99 $18,416.10 TOTAL FOR GREENWOOD, CITY OF $18,416.10 26542 HENN CO GENERAL SE PROP TAXES 9/28/99 33117232200 $340.70 26542 HENN CO GENERAL SE PROP TAXES 9/28/99 32117233400 $1,551.47 TOTAL FOR HENN CO GENERAL SERVICES $1,892.17 26543 HOPKINS PARTS COM SUPPLIES 9/28/99 93092 $25.57 TOTAL FOR HOPKINS PARTS COMPANY 525.57 . 26544 J.K.S. REPAIR & CONT WOODHAVEN WELL SERVICE CALL 9/28/99 2035 $1,466.49 TOTAL FOR J.K.S. REPAIR & CONTROL 51,466.49 26545 KAEDING & ASSOC., IN GENERATOR PROCUREMENT 9/28/99 980979C $1,811.80 TOTAL FOR KAEDING & ASSOe., INe. $1,811.80 26546 KAR PRODUCTS SHOP SUPPLIES 9/28/99 548616 $76.83 TOTAL FOR KAR PRODUCTS $76.83 26547 MTI DISTRIBUTING CO EQUIP MAINT 9/28/99 1301357 $56.89 TOTAL FOR MTI DISTRIBUTING COMPANY $56.89 26548 MAC WAREHOUSE WEB SOFTWARE 9/28/99 P162156901 $296.40 TOTAL FOR MAC JVAREHOUSE 5296.40 26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $47.61 26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $53.46 26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $95.22 26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $95.72 26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $101.27 . 26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $104.25 26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $553.91 TOTAL FOR MCLEOD USA 51,051.44 26550 MCLEOD USA PHONE UPGRADE 9/28/99 151983 $962.47 TOTAL FOR MCLEOD USA 5962.47 26551 METRO SALES, INC. DUPLICATOR INK LESS DELIVERY 9/28/99 40975A 1 $153.36 TOTAL FOR METRO SALES, INe. 5153.36 26552 METRO COUNCIL ENVI OCT SEWER TREATMENT 9/28/99 692401 $31,439.84 TOTAL FOR METRO COUNCIL ENVIRONMENT 531,439.84 26553 MN SUN PUBLICATION COM? PLAN UPDATE LEGAL AD 9/28/99 256142 $31.20 26553 MN SUN PUBLICATION LEGAL AD-KEITH WATERS 9/28/99 253355 $41.60 TOTAL FOR MN SUN PUBLICATIONS $72.80 26554 MCES, YOUTH PROGR SUMMER SERVICES 9/28/99 1 $903.97 TOTAL FOR MCES, YOUTH PROGRAMS $903.97 26555 MOUND-CITY OF 4TH QTR FIRE CONTRACT 9/28/99 797 $2,237.25 TOTAL FOR MOUND-CITY OF $2,237.25 26556 MUNITECH, INC. OCT MAl NT 9/28/99 7300 $2,415.00 26556 MUNITECH, INC. OCT MAINT 9/28/99 7300 $4,485.00 ,~flm - Thursday, September 23,1999 Page 3 of6 Check # Vender Name Description CI,eck Date Invoice # Amoullt TOTAL FOR MUNITECH, INC. $6,900.00 26557 PAWS, CLAWS & HOOV SEPT SERV/AUG BOARDING 9/28/99 911/99 $857.33 TOTAL FOR PAWS, CLAWS & HOOVES PET $857.33 26558 POTTS, KENNETH N. AUGUST PROSECUTIONS 9/28/99 AUGUST $1,508.33 TOTAL FOR POTTS, KENNETH N. $1,508.33 26559 LUBRICATION TECH, IN GREASE/OIL 9/28/99 174939-0 $321.95 TOTAL FOR LUBRICATION TECH, INC $321.95 26560 SHOREWOOD TREE R TREE REMOVAUHAULlNG 9/28/99 1541 $774.38 TOTAL FOR SHORE WOOD TREE RESIDENTIA $774.38 26561 SHOREWOOD TREE S HAUL BRUSH 9128/99 2383 $275.00 TOTAL FOR SHORE WOOD TREE SERVICE $275.00 26562 SHOREWOOD TRUE V WASP SPRAY 9/28/99 32047 $6.37 26562 SHOREWOOD TRUE V FENCE NAILS 9/28199 32127 $3.17 26562 SHOREWOOD TRUE V KEYS 9128199 32093 $35.15 26562 SHOREWOOD TRUE V SUPPLIES 9/28199 32153 $2.32 TOTAL FOR SHORE WOOD TRUE VALUE $47.01 26563 SO LK MTKA PUB SAFE MAY/JUNE BOOKING FEE 9/28/99 $368.06 . '26563 SO LK MTKA PUB SAFE OCTOBER BUDGET 9/28/99 100199 $40,789.70 TOTAL FOR SO LK MTKA PUB SAFETY DEP $41,157.76 26564 TMB CONSULTING INC. COMPUTER CONSULTING 9/28/99 1084A 1 $75.00 TOTAL FOR TMB CONSULTING INC. $75.00 26565 TNEMEC PAINT-SE WATER TOWER 9/28/99 10074023 $176.26 TOTAL FOR TNEMEC $176.26 26566 AT&T WIRELESS SERV AIRTIME 9/28/99 $12.47 26566 AT&T WIRELESS SERV AIRTIME 9/28/99 $31.22 26566 AT&T WIRELESS SERV AIRTIME 9/28/99 $38.22 26566 AT&T WIRELESS SERV AIRTIME 9/28/99 $70.65 26566 AT&T WIRELESS SERV AIRTIME 9/28/99 $168.94 TOTAL FOR AT&T WIRELESS SERVICES $321.50 26567 US WEST COMMUNICATIONS 9128/99 $50.89 TOTAL FOR US WEST $50.89 26568 NICCUM, LAWRENCE REIMB FOR PURCHASES 9/28/99 092099 $267.32 . 26568 NICCUM, LAWRENCE REIMB FOR PURCHASES 9/28/99 092099 $26.55 TOTAL FOR NICClflr/, LAWRENCE $293.87 26569 BELLBOY CORPORA TI LIQUOR 9/28/99 17270600 $808.85 26569 BELLBOY CORPORA TI LIQUOR 9128/99 17236200 $545.85 26569 BELLBOY CORPORA TI LIQUOR 9/28/99 17236100 $365.10 26569 BELLBOY CORPORA TI LIQUOR 9/28/99 17270700 $245.75 26569 BELLBOY CORPORATI LIQUOR 9/28/99 17236300 $233.60 26569 BELLBOY CORPORA TI LIQUOR 9128/99 17194900 $140.45 26569 BELLBOY CORPORA TI LIQUOR 9/28/99 17194700 $166.80 TOTAL FOR BELLBOY CORPORA TION $2,506.40 26570 BELLBOY BAR SUPPLY MISC 9/28/99 30428400 $133.26 26570 BELLBOY BAR SUPPLY SUPPLIES 9/28/99 30428500 $39.63 26570 BELLBOY BAR SUPPLY SUPPLIES 9/28/99 30456100 $113.70 26570 BELLBOY BAR SUPPLY SUPPLIES 9/28/99 30428300 $33.64 26570 BELLBOY BAR SUPPLY SUPPLIES 9/28/99 30428400 $22.16 26570 BELLBOY BAR SUPPLY MISC 9128/99 30428500 $70.02 26570 BELLBOY BAR SUPPLY MISC 9/28/99 2190500 $69.00 26570 BELLBOY BAR SUPPL Y ~IISC 9/28/99 30428300 $45.64 26570 BELLBOY BAR SUPPLY MISC 9/28/99 30462400 $27.33 Tlrursday, September 23, 1999 Page 4 of6 Check # Vender Name Description Check Date Invoice # Amount 26570 BELLBOY BAR SUPPLY MISC 9/28/99 2190700 $36.00 26570 BELLBOY BAR SUPPLY SUPPLIES 9/28/99 30462400 $140.79 26570 BELLBOY BAR SUPPLY MISC 9/28/99 2208600 $78.00 TOTAL FOR BELLBOY BAR SUPPLY $809./7 26571 GRIGGS, COOPER & C LIQUOR 9128/99 104292 $3,093.09 26571 GRIGGS, COOPER & C WINE 9/28/99 104297 $1,440.86 26571 GRIGGS, COOPER & C WINE 9/28/99 104293 $783.13 26571 GRIGGS, COOPER & C WINE 9/28/99 104322 $536.94 26571 GRIGGS, COOPER & C WINE 9/28/99 101762 $487.40 26571 GRIGGS, COOPER & C WINE 9128/99 101767 $404.02 26571 GRIGGS, COOPER & C WINE 9/28/99 101777 $308.87 26571 GRIGGS, COOPER & C MISC 9/28/99 104296 $50.85 26571 GRIGGS, COOPER & C LIQUOR 9/28/99 104296 $1,751.73 26571 GRIGGS, COOPER & C LIQUOR 9/28/99 101768 $1,544.38 26571 GRIGGS, COOPER & C LIQUOR 9/28/99 104321 $1,488.66 26571 GRIGGS, COOPER & C LIQUOR 9/28/99 101778 $1,150.06 26571 GRIGGS, COOPER & C LlQUOR 9/28/99 100961 $288.16 26571 GRIGGS, COOPER & C LIQUOR 9/28/99 100960 $204.78 26571 GRIGGS, COOPER & C LIQUOR 9/28/99 100985 $185.67 . 26571 GRIGGS, COOPER & C LIQUOR 9/28/99 102189 $105.40 26571 GRIGGS, COOPER & C LIQUOR 9/28199 101763 $1,9~6.67 26571 GRIGGS, COOPER & C MISC 9/28/99 104292 $83.13 TOTAL FOR GRIGGS. COOPER & COMPANY $15,843.80 26572 JOHNSON BROS LlQU WINE 9128/99 1017952 $262.00 26572 JOHNSON BROS LlQU WINE 9/28/99 1020339 $340.20 26572 JOHNSON BROS L1QU WINE 9/28/99 1020338 $414.60 26572 JOHNSON BROS L1QU WINE 9128/99 1017545 $555.29 26572 JOHNSON BROS L1QU WINE CREDIT 9/28/99 99967 ($51.40) 26572 JOHNSON BROS LIQU WINE 9/28/99 1020337 $791.10 26572 JOHNSON BROS L1QU LIQUOR 9/28/99 1017953 $404.80 26572 JOHNSON BROS L1QU WINE 9/28/99 1017543 $903.44 26572 JOHNSON BROS L1QU WINE CREDIT 9/28/99 96342 ($166.80) 26572 JOHNSON BROS L1QU WINE 9128/99 1017544 $1,035.08 26572 JOHNSON BROS L1QU LIQUOR 9/28/99 1021179 $70.85 26572 JOHNSON BROS L1QU WINE 9/28/99 1017953 $183.10 . 26572 JOHNSON BROS L1QU LIQUOR 9128/99 1017951 $753.52 26572 JOHNSON BROS L1QU LIQUOR 9/28/99 1020338 $101.50 26572 JOHNSON BROS L1QU LlQUOR 9128/99 1021177 $150.98 26572 JOHNSON BROS L1QU LIQUOR 9/28199 1021178 $718.07 26572 JOHNSON BROS L1QU LIQUOR 9128/99 1017952 $1,370.89 26572 JOHNSON BROS L1QU LIQUOR 9/28/99 1015936 $2,551.18 26572 JOHNSON BROS L1QU WINE 9/28/99 1017951 $162.40 TOTAL FOR JOHNSON BROS LIQUOR CO. $10,550.80 26573 LAKE REGION VENDIN MISC 9/28/99 7508 $217.68 26573 LAKE REGION VENDIN MISC 9/28/99 7483 $430.61 26573 LAKE REGION VENDIN MISC 9128/99 7482 $582.59 26573 LAKE REGION VEND IN MISC 9/28/99 7484 $1,236.15 26573 LAKE REGION VENDIN MISC 9/28/99 7509 $54.42 TOTAL FOR LAKE REGION VENDING $2,521.45 26574 LAKESHORE WEEKLY ADVERTISEMENT 9/28/99 17317 $124.00 26574 LAKESHORE WEEKLY ADVERTISEMENT 9/28/99 17317 $124.00 26574 LAKESHORE WEEKLY ADVERTISEMENT 9/28199 17317 $124.00 TOTAL FOR LAKESHORE WEEKLY NEWS $372.00 26575 MARLIN'S TRUCKING FREIGHT 9/28/99 $21.68 T Thursday, September 23,1999 Page 5 0/6 Check # Vender Name Description Check Date Invoice # Amoullt 26575 MARLIN'S TRUCKING FREIGHT 9/28/99 524.22 26575 MARLIN'S TRUCKING FREIGHT 9/28/99 524.23 26575 MARLIN'S TRUCKING FREIGHT 9/28/99 545.90 26575 MARLIN'S TRUCKING FREIGHT 9/28/99 545.90 26575 MARLIN'S TRUCKING FREIGHT 9/28/99 521.67 TOTAL FOR MARLIN'S TRUCKING S183.60 26576 PHILLIPS WINE & SPIRI WINE 9/28/99 529058 5664.63 26576 PHILLIPS WINE & SPIRI WINE 9/28/99 529422 $110.00 26576 PHILLIPS WINE & SPIRI WINE 9/28/99 531293 5117.40 26576 PHILLIPS WINE & SPIRI WINE 9/28/99 531294 5240.80 26576 PHILLIPS WINE & SPIRI WINE 9/28199 529420 5432.50 26576 PHILLIPS WINE & SPIRI WINE 9/28/99 531201 $515.55 26576 PHILLIPS WINE & SPIRI WINE 9/28/99 529057 $965.85 26576 PHILLIPS WINE & SPIRI WINE 9/28/99 529056 574.98 26576 PHILLIPS WINE & SPIRI WINE 9/28/99 529421 5630.65 26576 PHILLIPS WINE & SPIRI WINE 9/28/99 531199 524.85 26576 PHILLIPS WINE & SPIRI MISC 9/28/99 529421 580.70 26576 PHILLIPS WINE & SPIRI LIQUOR 9/28/99 529421 5832.75 26576 PHILLIPS WINE & SPIRI L1QUOR- 9/28/99 529056 $614.21 . 26576 PHILLIPS WINE & SPIRI LIQUOR 9/28/99 529422 $374.10 26576 PHILLIPS WINE & SPIRI LIQUOR 9/28/99 529420 5374.10 26576 PHILLIPS WINE & SPIRI LIQUOR 9/28/99 529057 $345.75 26576 PHILLIPS WINE & SPIRI LIQUOR 9/28/99 531201 592.50 26576 PHILLIPS WINE & SPIRI BEER 9/28/99 531200 526.65 26576 PHILLIPS WINE & SPIRI LIQUOR 9/28/99 531199 592.50 TOTAL FOR PHILLIPS WINE & SPIRITS $6,610.47 26577 QUALITY WINE & SPIRI WINE 9/28/99 750550 $1,006.88 26577 QUALITY WINE & SPIRI LIQUOR 9/28/99 752822 $185.56 26577 QUALITY WINE & SPIRI LIQUOR 9/28/99 752821 $1,095.39 26577 QUALITY WINE & SPIRI LIQUOR 9/28/99 750550 $1,321.30 26577 QUALITY WINE & SPIRI WINE 9/28/99 752821 $133.15 TOTAL FOR QUALITY WINE & SPIRITS CO $3,742.28 TOTAL CHECKS $202,173.49 . -; un Tllursday, September 23,1999 ... Page 6 of6 Payroll Register Check # Last Name First Name MI Check Amt Check Date 214781 BASTYR CONNIE 0 466.65 9/14/99 214782 BLECHTA RYAN C 42.95 9/14/99 214783 BROWN LAWRENCE A 1,677.16 9/14/99 214784 BUHL DON 107.36 9/14/99 214785 BUHL SUSAN E 300.42 9/14/99 214786 COLE ANGELA M 476.80 9/14/99 214787 DAVIS CHARLES S 920.82 9/14/99 214788 FLORA CHERI L 175.36 9/14199 214789 GRAHN AMY L 57.13 9/14/99 214790 GROUT TWILA R 718.03 9/14/99 214791 HEBERT KATHLEEN A 601.89 9/14199 214792 HELGESEN PATRICIA R 630.41 9/14/99 214793 HELLING PAMELA J 639.37 9/14/99 . 214794 HEURKINS MARK K 299.43 9/14/99 214795 HOGAN ANN T 462.05 9/14/99 214796 HURM JAMES C 1,815.65 9/14/99 214797 JAKEL BRIAN D 48.03 9/14199 214798 JENSEN JEFFREY A 229.47 9/14/99 214799 JOHNSON DENNIS D 950.07 9/14/99 214800 JOSEPHSON WILLIAM F 52.56 9/14/99 214801 KREGER KYMBERL Y K 178.15 9/14199 214802 LATTERNER SUSAN M 400.13 9/14199 214803 LUGOWSKI JOSEPH P 835.47 9/14/99 214804 LUND JASON R 159.10 9/14199 214805 MARRON RUSSELL R 40.10 9/14199 214806 MASON BRADLEY J 895.78 9/14/99 . 214807 MITL YNG ~ SARA J 198.84 9/14/99 214808 NAAB THERESA L 664.18 9/14199 214809 NICCUM LAWRENCE A 1,192.98 9/14199 214810 NIELSEN BRADLEY J 958.79 9/14199 214811 P AZANDAK JOSEPH E 1,243.29 9/14/99 214812 POUNDER CHRISTOPHER J 982.60 9/14199 214813 RANDALL DANIEL J 938.25 9/14199 214814 ROLEK ALAN J 1,200.04 9/14199 214815 RUTLEDGE PATRICK D 42.95 9/14/99 214816 SCHMID CHRISTOPHER E 4%.23 9/14199 214817 SCHNEEWIN JACQUELYN K 467.76 9/14199 214818 SWANDBY DONALD R 992.03 9/14199 Total of Checks 522,558.28 . Tuesday, September 14, 1999 Page 1 oft