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080999 CC Reg AgP CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 9, 1999 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love Stover Garfunkel Lizee Zerby B. Review Agenda C. Presentation of Appreciation to Chuck Cochran 2. APPROVAL OF MINUTES A. City Council Work Session Meeting Minutes July 19, 1999 (Att.-#2A Minutes) B. City Council Work Session Meeting Minutes July 26, 1999 (Att.-#2B Minutes) C. City Council Regular Meeting Minutes July 26, 1999 (Att.-#2C Minutes) D. City Council Executive Session Meeting Minutes July 26, 1999 (Att.-#2D Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: A. A Motion Authorizing Advertisement for Bid for Bituminous Overlay (Att.-#3A Engineer's Memorandum) B. A Motion to Adopt a Resolution Approving a Conditional Use Permit for Accessory Space Over 1,200 Square Feet (Att.-#3B Proposed Resolution) Applicant: David Kracker and Jodi Rolland Location: 2640 Covington Road NOTE: Give the public an opportunity to request an item be removedfrom the Consent Agenda. Comments can be taken'or questions askedfollowing removalfrom Consent Agenda. 4. MATTERS FROM THE FLOOR (No Council action will be taken.) CITY COUNCIL AGENDA - AUGUST 9, 1999 PAGE20F2 S. PLANNING - Report by Representative A. A Motion to Direct Staff to Prepare Findings of Fact Regarding Conditional Use Permit for Installation of PCS Antennas (Att.-#5A Planner's Memorandum & Engineer's Memorandum) Applicant: APT Minneapolis, Inc. (Aerial Communication) Location: 26352 Smithtown Road (Water Tower at Minnewashta School) B. A Motion to Adopt an Ordinance Amending the L-R, Lakeshore Recreational District Section of the Shorewood Zoning Ordinance (Att. -#5B Draft Ordinance) 6. LMCD REPORT BY BOB RASCOP ON 2000 PROPOSED BUDGET AND CURRENT ISSUES 7. CONSIDERATION OF A MOTION ESTABLISHING WORK SESSION DATES TO DISCUSS 2000 BUDGET 8. CONSIDERATION OF A MOTION REGARDING SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT BUDGET REQUEST FOR 2000 (Att.-#8 Proposed Budget) 9. CONSIDERATION OF REQUEST REGARDING VARIANCE/SUBDIVISION - STEVE PAHL (Att.-#9 Planner's Memo and Letter of Request) 10. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION DESIGNATING A SCHOOL SPEED ZONE ON SMITHTOWN ROAD (Att.-#10 Engineer's Memorandum & Proposed Resolution) 11. QUARTERLY REVIEW OF OBJECTIVES (Att.-#11 Update on Status of Objectives) 12. ADMINISTRATOR & STAFF REPORTS A. Attorney's Report on Research Options Regarding Right-of-Way Along Smithtown Road B. Staff Report on Communication Issues (Att.#l2B Staff Memorandum) 13. MAYOR & CITY COUNCIL REPORTS Establish a Date for City Council Executive Session to Discuss Personnel Matter 14. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.-#14) I :. . . . ~ . . ~ t. .. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128' www.state.netlshorewood'cityhall@shorewood.state.net Executive Summary Shorewood City Council Regular Meeting Monday, August 9, 1999 Former Park Commissioner Chuck Cochran will be presen~d with a plaque of appreciation for his service to the City. Agenda Item #3A: This resolution authorizes advertisement for bids for the 1999 Bituminous Overlay Project. . Each year the City performs approximately $80,000 worth of overlays, as programmed in the 5 year Capital Improvement Program. Bids are to be opened on September 1, 1999. Agenda Item #3B: At the last meeting the Council directed staff to prepare findings of fact, approving a conditional use permit for David Kracker. This resolution allows Mr. Kracker to have accessory space in excess of 1200 square feet of area. Approval requires a four-fifths vote by the Council. Agenda Item #5A: APT Minneapolis, Inc. (Aerial Communications) has applied for a conditional use permit to lease space at Shorewood's West End Water Tower site for PCS antennas and telecommunications equipment. The Planning Commission voted unanimously to approve the C.U.P., subject to staff recommendations and review and comment by the Minnetonka School District. The School District meets on Thursday night. They technically have until 13 July to comment, under the terms of a lease agreement between the District and the City. Staff will forward their comments upon receipt. The motion, assuming School District comments are received is to direct staff to prepare a findings of fact and. if approved, a water tower lease agreement. If School District comments are not received prior to Monday night's meeting, this matter may have to be tabled to the 23 August meeting. Approval of the C.U.P. requires a four- fifths vote by the Council. n "J PRINTED ON RECYCLED PAPER Executive Summary. City Council Meeting of August 9, 1999 Page 2 Agenda Item #5B: After several months of study, the Planning Commission has completed a draft revision to the L-R, Lakeshore Recreational zoning district. This section of the Zoning Code provides for multiple-dock facilities. The intent of the revision is to make the Code somewhat easier to comply with in order to encourage existing facilities to bring their properties into conformance with City standards. Representatives of both the Howard's Point Marina and the Shorewood Yacht Club were actively involved in the review process. The draft in the packet includes strikeouts and additions so that you can see what changes have been proposed. A clean draft will be distributed at the meeting Monday night. Approval of this amendment requires a four-fifths vote by the Council. Agenda Item #6: LMCD representative Bob Rascop will be present to discuss the year 2000 budget and other issues relating to the LMCD. . Agenda Item #7: Staff recommends a budget work session be set for Monday, August 30. A resolution must be passed on September 13 setting a tax rate. If further budget work sessions are needed, they could be set at the August 30 work session. Agenda Item #8: The city councils need accept or reject the Police Department's budget by September 1. Chief Litsey will not be present. If you have any questions, please feel free to call me before the meeting. Agenda Item #9: Mr. Steve Pahl wishes to subdivide his property, creating a "flag lot". Since his request is contrary to City policies and ordinances regarding back lot development, he is reluctant to pay for surveying of the property or the applicable City fees for processing the application for fear of having his request denied. Staff strongly urges Council not to render any type of decision on this request without the required minimum information and the required application fees. If you have any questions relative to this matter, please do not hesitate to call the City Planner prior to Monday night's meeting. . Agenda Item #10: This resolution establishes the posting of a School Speed Zone on Smithtown Road near Minnewashta Elementary School. This speed zone will be in effect when children are present, and will be posted at 20 miles per hour. Staff is recommending approval of the resolution. Agenda Item #11: This is an opportunity for the City Council to review the priorities they set in the beginning of the year. The mid-year status of each is listed to help with Council discussion. ~'- . . CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDA Y, JULY 19, 1999 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 6:00 P.M. MINUTES 1. CONVENE WORK SESSION MEETING DRAfT Mayor Love called the meeting to order at 6: 15 p.m. A. Roll Call Present: Mayor Love, Councilmembers Garfunkel, Lizee and Zerby; Administrator Hurm, Finance Director Rolek and Planning Director Nielsen. Absent: Councilmember Stover B. Review Agenda Lizee moved, Zerby seconded to accept the agenda as presented. Motion passed 5/0. 2. REVIEW OF MUNICIPAL WATER POLICIES Planning Director Nielsen recapped the current water policy presenting background information, the most pertinent issues, current Council consensus, and policy alternatives as outlined in handouts to Councilmembers attached to the memo from staff regarding City Water Discussion - Study Session dated 16 July 1999. In discussing the policy alternatives, the following concerns were addressed: 1. Provide City water as economically as possible - explore ways to reduce costs of water main extension All were in agreement. 2. New development (more than three lots) should provide City water where it is available and financially feasible (e.g. $10,000 per unit or less). Councilmember Lizee asked for clarification on the statement, "more than three lots." It was decided to change the wording to read, "four or more lots." Councilmember Garfunkel expressed his opinion that people should not be forced to connect to City water. This includes new developments of 4 or more. lFzA -' 'lJ CITY COUNCIL WORK SESSION MINUTES JULY 19, 1999 - PAGE 2 Councilmember Lizee disagreed, stating that the Council is responsible for the financial health of the community. She added that City water lasts much longer than a well, and likely longer than 2 or 3 wells at the same location. Councilmember Zerby stated that he is in favor of four or more new sites hooking up to water where financially feasible. Mayor Love stated agreement with Councilmembers Lizee and Zerby. 3. Consider super-majority rule of the residents (e.g. 67%) as being demand for City water. Councilmember Garfunkel expressed agreement, and favors 67% over the 500/0+1, as this seems to pit neighbors against each other. Mayor Love stated that 50%+ 1 could be the trigger for a feasibility study, not for actual hookup. He felt that the 67% is a very high standard and will provide a strong support for any hookup . project before it even comes to the City. Administrator Hurm pointed out that the neighborhood now pays for the feasibility study. Councilmember Garfunkel suggested this cost come out of the water fund. Mayor Love agreed that this suggestion seems reasonable since that is where any revenue would go if the hookup was done. Mayor Love also questioned how the "neighborhood" is determined. Is it an entire street, or if the first 10 houses got together and requested water, would they be considered as the "neighborhood." Councilmember Garfunkel advised using the policy as a baseline, not "set in stone" since at some time the Council may have to overrule the policy. 4. Explore demand for water with all street reconstruction projects - consider super-majority rule of residents as demand - City Council can initiate projects on 4/5th vote . All were in agreement. 5. Prepare engineering cost estimates for various logical extensions of watermain - to be used to advise residents of approximate cost only; feasibility studies will still be prepared based upon interest; estimates to be updated annually. Engineer Brown cautioned that these would be estimates only. They would not be held up as a completely accurate representation of the cost. All were in agreement. .. -,... . . CITY COUNCIL WORK SESSION MINUTES JULY 19, 1999 - PAGE 3 6. Plan ahead for water - leave right-of-way if nothing else. All were in agreement In discussing the issues, two additional suggestions were made: 1. Consensus was to note in the Comprehensive Plan that exploring system deficiencies and solutions for them will be an area of further study. 2. Consensus was reached that 50%+ 1 would be the trigger for a neighborhood to begin a feasibility study for an accurate cost of water hookup. Mayor Love stated that the only substantive disagreement was for the new development and whether the policy should force hookup for developments of four or more. Council member Garfunkel again stated his disagreement, but conceded to consensus of the Council. Engineer Brown presented a notice that was sent to residents regarding the Amesbury well, detailing a typical watering ban which has been imposed since the main well failed. The City is working on replacing the pump, that failed. 3. ADJOURN Garfunkel moved, Zerby seconded to Adjourn to Work Session at 7:55 p.m. Motion passed 4/0. RESPECTFULL Y SUBMITTED, Kristine Kitzman, Recording Secretary TimeSaver Off Site Secretarial, Inc. ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR ~ . . CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING MONDAY, JULY 26, 1999 CONFERENCE ROOM 5755 COUNTRY CLUB ROAD 6:15 P.M. MINUTES 1. CONVENE CITY COUNCIL SPECIAL MEETING DRAFT Mayor Love called the Special Meeting to order at 6: 15 p.m. A. Roll'Call Present: Mayor Love; and Councilmembers Stover, Garfunkel, Lizee and Zerby B. Review Agenda There were no changes to the agenda as presented. 2. INTERVIEWS FOR APPOINTMENTS TO THE LAND CONSERVATION / ENVIRONMENT COMMITTEE The City Council conducted interviews with the following: 6:17 p.m. 6:29 p.m. 6:37 p.m. 6:46 p.m. Frederic Bruno, 21135 Christmas Lake Road Tom Schmid, 26245 Smithtown Road Dave Gosen, 20050 Excelsior Boulevard Lucinda Kircher, 27415 Maple Ridge Lane 3. ADJOURN Stover moved, Lizee seconded, to adjourn the special meeting at 6:57 p.m. to the regular meeting of the City Council. Motion passed 5/0. ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR 1zf> CITY OF SHOREWOOD CITY COUNCIL MEETING MONDAY, JULY 26,1999 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES DRAfT 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:00 p.m. A. Roll Call Present: Mayor Love, Councilmembers Stover, Garfunkel, Lizee and Zerby; Administrator Hurm, City Attorney Keane, City Engineer Brown, Finance Director Rolek, and Planning Director Nielsen B. Review Agenda . Garfunkel moved, Stover seconded to accept the agenda as amended: Move item SF to item 16C: Add Executive Session after the Regular Meeting. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes. June 28, 1999 Garfunkel moved, Lizee seconded approving the City Council Regular Meeting Minutes of June 28, 1999 as amended: Page 3, Item 6A, Paragraph 5: "...they are getting extended pretty goad at this point,..." Motion passed 5/0. B. City Council Executive Session Meeting Minutes - July 12, 1999 . Garfunkel moved, Lizee seconded approving the City Council Executive Session Meeting Minutes of July 12, 1999 as amended: Add to those present: Attorney Gary VanCleave. Motion passed 5/0. C. City Council Regular Meeting Minutes - July 12, 1999 Lizee moved, Garfunkel seconded approving the City Council Regular Meeting Minutes of July 12, 1999 as amended: Page 3, Paragraph 1: Change vote from 6/0 to 5/0. Page 3, Paragraph 5, "...stated Marek Marsh Pointe..." Page 8, Paragraph 1, change spelling from "Kamp Koffee" to "Camp Coffee". Motion passed 5/0. D. City Council Work Session Meeting Minutes - July 12, 1999. Lizee moved, Zerby seconded approving the City Council Work Session Meeting Minutes of July 12, 1999 as presented. Motion passed 5/0. #Z~ CITY COUNCIL REGULAR MEETING MINUTES JULY 26, 1999 - PAGE 2 3. CONSENT AGENDA Zerby moved, Stover seconded approving the Motions contained on the Consent Agenda as presented, and Adopting the Resolutions therein: A. A Motion to Approve Revised Job Descriptions for Staff Positions. B. A Motion to Adopt RESOLUTION NO. 99-054. "A Resolution Approving the Revised Salary Chart." C. A Motion to Approve a contract for Services with Abdo, Abdo, Eick and Meyer to Audit Financial Statements for the Year Ended December 31, 1999. Motion passed 5/0. 4. MATTERS FROM THE FLOOR . There were none at this time. 5. Parks. Report by Representative A. Report on Park Commission Meeting Held July 13, 1999 Commissioner Puzak reported on the joint meeting of July 13, 1999 with the City Council and the Park Commission as reported in the minutes. B. Report on Park Commission Trail Walk Held July 24, 1999 Commissioner Puzak reported on the July 24, 1999 trail walk, stating that a fair amount of feedback was received and many issues were brought up by the public which will be discussed in future meetings. . Mayor Love stated he will address some issues he heard on the walk later, during Mayor's Report. Commissioner Arnst presented a summary she prepared after the walk which will also be sent to two homeowners association representatives who joined the walk and posed many questions. CITY COUNCIL REGULAR MEETING MINUTES JULY 26, 1999 ~ PAGE 3 C. Consideration of a Motion Approving a Concept Plan for Park Structure at Freeman Park City Engineer Brown presented a floor plan for a multi-purpose building at Freeman Park, listing some possible uses for such a building. The Park Commission recommended three stalls for both restrooms and additional space for the picnic pavilion. Cost estimates total $249,929, which would consist of $200,00 from the Park Fund, and $50,000 from the Sanitary Sewer Fund. The Park Commission is asking for approval of the concept plan and for staff to continue researching alternate funding sources. Councilmember Zerby stated his support and noted this building is needed at Freeman Park. Councilmember Garfunkel questioned what staff has found regarding alternate funding. . City Engineer Brown and Administrator Hurm stated that it is hard to search for funding unless you can ask for something specific. With concept plan approval, this can be better handled. Zerby moved, Lizee seconded to approve a Concept Plan for Park Structure at Freeman Park. Motion passed 5/0. D. Consideration of a Motion to Adopt a Resolution Authorizing Preparation of Preliminary Design Plans for Trail along Covington Road and Vine HilI Road . City Engineer Brown reported on a Public Information Meeting held on July 13, 1999 by the Park Commission. He advised that some concerns discussed were safety, cost, materials, and impact on the surrounding vegetation. He noted the first segment of trail is located on the north side of Covington Road, which extends from the existing sidewalk along Silverwood Park, to Vine Hill Road. The length of this segment is 1,700 feet. The second segment of trail is an off- street trail on the west side of Vine Hill Road, and would extend from the existing trail south of the intersection of Waterford PlaceNine Hill Road, to 190 feet north of Waterford Place. The total length of this segment of trail is 2,870 feet. City Engineer Brown stated that neighbors were concerned about asphalt versus concrete for the trails, and Brown then presented estimated costs for the segments using either material. Councilmember Zerby stated this plan seemed very acceptable to the neighborhoods. Mayor Love noted that there seemed to be some desire for buffering in some areas. Zerby moved, Lizee seconded a motion to adopt RESOLUTION NO. 99~055. "A Resolution Authorizing Preparation of Preliminary Design Plans for a Trail along Covington Road and Vine HilI Road." Motion passed 5/0. CITY COUNCIL REGULAR MEETING MINUTES JUL Y 26,1999 - PAGE 4 E. Consideration of a Motion to Adopt a Resolution Authorizing Site Selection Studies Funding for a Skate Park Contingent Upon Support of Other South Lake Cities Commissioner Puzak reviewed the background on this project by explaining that a young man named Matt Pike, who is a resident of Shorewood, approached the Park Commission for help in creating a place for skateboarders and in-line skaters, as these activities are not welcome in most places. Two sites are available in the area and this project would be multi-city with other communities and councils involved. Administrator Hurm presented a draft of the resolution supporting this project and contingent on Mayor Love involving other cities. Councilmember Lizee urged coverage by the paper on this issue, and asked if Matt Pike could attend a City Council meeting. Stover moved, Garfunkel seconded a motion to adopt RESOLUTION NO. 99-056, "A Resolution Authorizing Site Selection Studies Funding for a Skate Park Contingent Upon Support of Other South Lake Cities." Motion passed 5/0. . MOVED TO 16C: F. Consideration of a Motion Directing Staff to Research Right-of-Way Issues Along Smithtown Road 6. Planning - Report by Representative Consideration of a Motion to Direct Staff to Prepare Findings of Fact Regarding a Conditional Use Permit for Accessory Space Over 1,200 Square Feet Applicant: David Kracker and Jodi Rolland Location: 5640 Covington Road . Commissioner Bailey reported on the Planning Commission meeting of July 6, 1999 as reported in the minutes. The Planning Commission recommends approval of the Conditional Use Permit for David Kracker and Jodi Rolland. Bailey also reported on the Public Hearing held regarding placing telecommunications equipment on the west water tower and the Planning Commission vote of 7/0 in support. Bailey then reported on the completed chapters of the Comprehensive Plan and the public meetings to be held on these chapters. Councilmember Lizee asked if there was response from the school district on the request from APT. Planning Director Nielsen stated the request had been sent out and was due back on the 12th or 13th of August. Nielsen then summarized the request for a Conditional Use Permit for David Kracker and Jodi Rolland, stating that staff recommends approval. CITY COUNCIL REGULAR MEETING MINUTES JUL Y 26,1999 - PAGE 5 Councilmember Lizee questioned what is allowed in the bluff impact zone as far as removal of trees. Planning Director Nielsen stated that this lot has had some storm damaged trees that are to be removed, but other than that no trees are allowed to be removed. Stover moved, Garfunkel seconded a motion to direct staff to prepare Findings of Fact regarding a Conditional Use Permit for accessory space over 1,200 square feet for David Kracker and Jodi Rolland at 5640 Covington Road. Motion passed 5/0. 7. REQUEST FROM FRIENDS OF SOUTHSHORE CENTER TO SUPPORT FUND RAISER Mr. Bob Gagne was present to answer questions from Councilmembers. . Mayor Love stated he considers the facility an asset to the community. Mr. Gagne stated his belief that the Friends of Southshore Center should be compensated for their work of the past few years. 8. DISCUSSION WITH TOM WORKMAN REGARDING TRANSIT ISSUES & LEGISLATIVE UPDATE State Representative Tom Workman was present to address the issue of Shorewood opting out of the Metro Transit System. Representative Workman presented the desire of the Governor for a light rail system and the odds of this happening, which are not high. Representative Workman stated he agrees that Shore wood is not getting its money's worth regarding the transit system, and he is prepared to help Shorewood in whichever direction they wished to go. . Representative Workman stated he is hearing that the Council does not want to get rid of transit, but wants to get equal service for funds being paid. Councilmember Garfunkel agreed Shorewood should either get the service paid for or stop paying. Mayor Love stated he would like to see more opportunities for Shorewood residents to use a transit system. Administrator Hurm stated a needs assessment had been suggested with the Metropolitan Transit as well as talking to other south lake cities to find out if there is interest in joining the effort. Representative Workman stated all the south lake area cities are probably in the same situation. He would be willing to work with just Shorewood or a group cities collectively, but there are pros and cons to each option. CITY COUNCIL REGULAR MEETING MINUTES JUL Y 26,1999 - PAGE 6 Councilmember Stover questioned what it would take to remove the legislation governing transit in the Shorewood area, and would Shorewood have an option to opt out. Representative Workman stated the most probably partner for Shorewood would be Excelsior. If Shorewood proceeds with the opt out option, it would attract attention as it would be taking transit services away from others. The 1984 legislation would have to be reopened to make this possible, but felt the time is right to do so. He felt that there would be a greater chance of success if Shorewood did this alone. Councilmember Zerby asked what the procedure would be to reopen that legislation. Representative Workman briefly explained there were others in the south metro area that were in the same situation in the past that were granted the option to opt out. He stated it does take special legislation to allow the opt out option. He noted if the opt out were approved of the 100% of the transit dollars collected from Shorewood citizens, 10% would go into the metro transit system, and 90% would stay with the new opt out system. He stated the next step would . be for the Mayor and City Council to present a formal request. Representative Workman also stated his opposition to the continuation of local governments having to pay sales tax. He explained some of the reasons why this may have not been repealed during the last legislative session. Mayor Love thanked Representative Workman for his attendance and stated his appreciation for the support. 9. DISCUSSION WITH POLICE CIDEF LITSEY ON SHOREWOOD POLICE OFFICER POSITION Police Chief Litsey presented his request for an additional officer, as very few personnel increases have taken place as opposed to the rise in service needs. He also reviewed the option to roll the Shorewood officer into the regular South Lake Police Department. He noted if that doesn't provide enough coverage, then possibly some extra funding for overtime could be considered. Litsey requested direction on whether this option would be considered at the City Council level. . Mayor Love asked for more clarification on the overtime. Chief Litsey stated it would provide overtime for any extra needs that came up, such as traffic control. CounciImember Stover asked what would happen if it was proven that a Shorewood officer was needed again. Chief Litsey clarified that staffing is not being reduced, the officer is still there, just not exclusive to Shorewood. CITY COUNCIL REGULAR MEETING MINUTES. JULY 26, 1999 - PAGE 7 Mayor Love stated that the other joint power cities seem to be open to the request of an additional officer. Councilmember Zerby questioned if there is a way the Shorewood City Council can be better informed about the enforcement of speed limits in Shorewood. Councilmember Stover stated that some studies have been done on speed in the City. Chief Litsey stated that sometimes it is proved that the actual speed on a road is not as high as perceived. Consensus of the Council was positive regarding the request for an additional Police Officer. Mayor Love stated he would report this consensus to the Coordinating Committee. . 10. CONSIDERA TION OF A MOTION TO ADOPT A RESOLUTION TO APPROVE PLAN SPECIFICATIONS AND ESTIMATE AND AUTHORIZE AD FOR BIDS FOR THE TH 7 ACCESS CLOSURES City Engineer Brown presented the project guidelines, listing the closures and changes to various intersections, and cost estimates for each as presented to Councilmembers in their packets. Staff recommends approval of this resolution. Mayor Love stated he has received information from a concerned citizen who was notified by MNDOT that many of the trees they have planted would be removed. City Engineer Brown stated he had just heard about this, and Shorewood can try to work with MNDOT to minimize the impact of the loss of their screening. . Councilmember Garfunkel questioned if more traffic will be directed down Lake Linden Drive due to these closures. City Engineer Brown stated more traffic will move down Lake Linden Drive. Councilmember Garfunkel expressed concern about this additional traffic. City Engineer Brown stated he will study the impact and report any anticipated problems to the Council. Zerby moved, Stover seconded a motion to adopt RESOLUTION NO. 99-057. "A Resolution to Approve Plan Specifications and Estimate and Authorize Ad for bids for the TH 7 Access Closures." Motion passed 5/0. CITY COUNCIL REGULAR MEETING MINUTES JULY 26, 1999 - PAGE 8 11. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION MAKING APPOINTMENTS TO THE LAND CONSERV ATIONIENVIRONMENT COMMITTEE Mayor Love stated that four candidates were interviewed prior to the regular meeting. He also pointed out that on the resolution, "Council member" and "Jim Hurm, City Staff' should be stricken, as they will not be official representatives. Mayor Love thanked the candidates for their interest. The names and terms for the newly appointed committee members are as follows: Tom Schmid 1/31/2002 Frederic Bruno 1/3112002 Dave Gosen 1/31/2001 Lucinda Kircher 1/3112001 One additional opening, term ending 1/31/2000, is still available. . Stover moved, Garfunkel seconded, to adopt RESOLUTION NO. 99-058, "Making Appointments to the Land 'Conservation / Environment Committee." Motion approved 5/0. Councilmember Lizee pointed out the Land Use Coalition meeting on August 25th which may be of interest to this new committee, the Planning Commission, and possibly other City Councilmembers. Mayor Love assigned the task of convening the first meeting to Frederic Bruno, to occur no later than August 31. All Council members concurred. 12. CONSIDERA TION OF A MOTION APPROVING AN ORDER FOR REMOVAL OR REPAIR OF A HAZARDOUS BUILDING Owner: Scott Gysland Location: 4812 Femcroft Drive . Planning Director Nielsen reported on numerous code violation complaints regarding the house at 4812 Ferncroft Drive. He explained there is an occupant in one portion of the house, serious water damage, rotting studs, and several other hazards exist. The option of repair may not be feasible, as the structure is so far gone so staff recommends adopting this order. Mr. Scott Gysland, 4812 Ferncroft Drive, stated the 4814 address has no water damage. He stated the property is up for sale, since he does not have the time or money to fix it. Currently he lives at 4812 and his daughter lives at 4814. The building is a duplex. Mayor Love stated these types of circumstances are difficult for the Council. He indicated that it . would be difficult to bring this structure into compliance. However, with the health and safety aspects taken into consideration, he is inclined to support staff recommendation. CITY COUNCIL REGULAR MEETING MINUTES JULY 26,1999 - PAGE 9 Councilmember Zerby asked why the memo from Planning Director Nielsen stated that time is of the essence. Planning Director Nielsen stated it is of the essence because the property is for sale and a new owner should not be faced with these issues. He noted that Mr. Gysland needs to be responsible for the problems of his house. Mr. Gysland stated he cannot afford to live there and fix this structure, which is why he would like to sell, in hopes that someone will buy who is able to fix the structure, or replace it with a single family home. Mayor Love noted that State codes are in violation as well as City codes, and the Fire Marshal has also deemed this building a hazard. . Councilmember Zerby questioned what motion is needed right now, a motion for an order to secure, or a motion for an order for removal or repair, or both. Planning Director Nielsen stated both would be in order. Staff is requesting 10 days to secure the building, and 20 days for repair to bring the building to code. Mr. Gysland asked what options he has since he is without the money to be able to fix his home. City Attorney Keane presented Mr. Gysland with his business card, stating he would be happy to help Mr. Gysland explore his options. Garfunkel moved, Stover seconded a motion approving an order for removal or repair of a hazardous building owned by Mr. Scott Gysland, at 4812 Ferncroft Drive, to be complete in 20 days. Motion passed 5/0. . Garfunkel moved, Lizee seconded a motion approving an order to secure the hazardous building owned by Mr. Scott Gysland, at 4812 Ferncroft Drive, to be complete in 10 days. Motion passed 5/0. 13. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION TO ENTER INTO AN AGREEMENT WITH THE CITY OF CHANHASSEN FOR STORMW ATER IMPROVEMENTS AT NEAR MOUNTAIN BOULEVARD City Engineer Brown reported on a Joint Powers Agreement proposed by the Gity of Chanhassen to place draintile behind the curb of several properties. Staff recommends approval with the provision that Chanhassen would hold harmless the City of Shorewood from any problems due to the construction. CITY COUNCIL REGULAR MEETING MINUTES JULY 26, 1999 - PAGE 10 Zerby moved, Stover seconded a motion to adopt RESOLUTION NO. 99-059, "A Resolution to Enter Into an Agreement with the City of Chanhassen for Stormwater Improvements at Near Mountain Boulevard." Motion passed 5/0. 14. CONSIDERATION OF A MOTION ACCEPTING A PETITION REGARDING NO PARKING SIGNS ON COUNTY ROAD 81 (MILL STREET) AND DIRECTING STAFF TO REPORT BACK City Engineer Brown presented a petition from residents along Mill Street asking for removal of No Parking signs. Staff requests direction to review this matter with Hennepin County and report back to the City Council. Stover moved, Zerby seconded a motion accepting a petition regarding No Parking signs on County Road 81 (Mill Street) and directing staff to report back. Motion passed 5/0. 15. CONSIDERATION OF A MOTION TO APPROVE AN AGREEMENT FOR PERFORMANCE EVALUATION SERVICES - PHASE III . Mr. Tom Allen presented a proposal for a performance evaluation for the City Administrator position. Lizee moved, Stover seconded a motion to approve an agreement for performance evaluation services - Phase III. Motion passed 5/0. 16. ADMINISTRATOR & STAFF REPORTS A. Engineer's Report on Deephaven Sign on Shorewood Property City Engineer Brown reported that a few Deephaven signs are within Shorewood. In talking with Bob Larson of Deephaven, he stated that the signs were placed where they are for visibility . reasons. Engineer Brown stated he suggested they move the signs into Deephaven. Councilmember Stover stated she would like to support staff in their request for Deephaven to move the signs. B. Discussion Regarding Waterford Place Retaining Wall City Engineer Brown reported on the failure of the Waterford Place retaining wall. The face of the wall lies on the right-of-way line, and the wall actually lies behind the right-of-way line. Therefore, technically, Waterford Place would be the owners of the wall. A structural engineer has been consulted who estimated repair at $75,000, and a complete restructure may be about $140,000. No additional funding would be available. He explained that staff believes the wall benefits the homeowners and they should be responsible. Of most concern is the safety of the wall. Staff suggests direction from Council and the appointment of a liaison to the homeowners association. CITY COUNCIL REGULAR MEETING MINUTES JULY 26, 1999 - PAGE 11 Administrator Hurm questioned what the final decision is on the ownership of the wall. City Engineer Brown stated most likely the property owners who abut the wall are the owners. Mayor Love questioned City Attorney Keane on this issue, asking if he had looked into the legalities of ownership. City Attorney Keane stated he had not but he could check with the homeowners association to find out if there is any reference to ownership of the wall. Mayor Love suggested he and one other Councilmember be liaisons to the homeowners association. . Council member Lizee volunteered her time as co-liaison with Mayor Love. Lizee also questioned whether a retaining wall is the only answer to the slope. City Engineer Brown stated a slope could be reconstructed, although it would be very massive. Mayor Love asked if terracing would be an option. City Engineer Brown stated it is possible, but generally doesn't provide any additional cost savings or strength to a single retaining wall. C. Consideration of a Motion Directing Staff to Research Right-of-Way Issues Along Smithtown Road . City Engineer Brown reported that in the Capital Improvement Program, Smithtown Road reconstruction is mentioned, and a trail could possibly also be constructed along with that project. A trail portion has been suggested by the Park Commission for along Smithtown Road west of Eureka Road. However, it may be prudent to analyze properties east of Eureka Road as well. He stated there are still issues unresolved with regard to ownership of right-of-way along Smithtown Road. He noted the City Attorney had suggested that an "Owners and Encumbrances Report" could possibly be done for each property to research out vested interest. City Attorney Keane noted he will report back to the Council as more information is gathered. Mayor Love directed staff to report back after researching the options more fully. Hurm reported that he and Finance Director Rolek attended a Metropolitan Council Environment Services' budget meeting. He noted it is one of the MCES's goal to reduce expenditures in the coming years. He added the issue of grants and loans for inflow and infiltration programs was raised. CITY COUNCIL REGULAR MEETING MINUTES JULY 26,1999 - PAGE 12 Planning Director Nielsen reminded Council that August 31, September 2, and September 8 are the Planning Commission Comprehensive Plan Open House dates, from 5:00 p.m. to 7:30 p.m. September 21 is the tentative public hearing date. . Planning Director Nielsen offered follow up to the zoning violation at 4680 Fatima Place, regarding boat parts. As of July' 20, which was the final date, the boat parts are still there. The City can now proceed with cleanup at the homeowner's expense. Mayor Love directed the cleanup to be commenced as soon as possible. Also of interest, Nielsen reported the owners of the Shorewood Shopping Center have presented plans for a "face-lift" of the center, and a Conditional Use Permit for a revised sign plan will be forthcoming. 17. MAYOR AND CITY COUNCIL REPORTS Mayor Love reported on a local Mayors' meeting three weeks ago. One concern that surfaced was with regard to the LMCD's lake density requirements affecting multi-docks and marinas. He reported a meeting on this issue is to be held Wednesday,. August 25. He suggested the City's LMCD representative appear before the Council at an upcoming meeting to discuss this and other issues. He added this should be done on a quarterly basis. . Mayor Love reported during the walk on the Island on Saturday, July 24 there were some concerns raised about the following issues: speed (residents indicated good police presence, but speeding was still very high); dry hydrants; and pedestrian safety, specifically keeping ground cover down beside the road. He suggested a meeting with the neighborhood association to discuss these issues. Councilmember Zerby stated there was talk that additional signage on the Island might help deter traffic on the Islands and perhaps help reduce speeding problems. . . . CITY COUNCIL REGULAR MEETING MINUTES JUL Y 26, 1999 - PAGE 13 18. ADJOURN TO EXECUTIVE SESSION SUBJECT TO APPROVAL OF CLAIMS Lizee moved, Zerby seconded to adjourn to Executive Session at 10:25 p.m. subject to approval of claims. Motion passed 5/0. RESPECTFULL Y SUBMITTED. Kristine Kitzman, Recording Secretary TimeSaver Off Site Secretarial, Inc. ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR . . CITY OF SHOREWOOD CITY COUNCIL EXECUTIVE SESSION MONDA Y, JULY 26, 1999 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD IMMEDIATEL Y FOLLOWING REGULAR MEETING MINUTES 1. CONVENE CITY COUNCIL EXECUTIVE SESSION Mayor Love called the meeting to order at 10:30 p.m. DRAFT A. Present: Roll Call Mayor Love, Councilmembers Stover, Garfunkel, Lizee and Zerby; Administrator Hurm, City Attorney Keane, City Engineer Brown, Finance Director Rolek, and Planning Director Nielsen. B. Review Agenda Attorney Keane stated that the issues of USF&G, and Cabalka, would be discussed. 2. USF &G Attorney Keane reported that USF&G did not accept the settlement offer, and a new action has been started. 3. CABALKA Attorney Keane reported that the Cabalka's attorney rejected Shorewood's counteroffer, and the next step will be a trial. Opinions were exchanged and the final consensus was given regarding continued negotiations. 4. ADJOURN Lizee moved, Stover seconded to adjourn the Executive Session at 10:55 p.m. Motion passed 5/0. RESPECTFULL Y SUBMITTED, Kristine Kitzman, Recording Secretary TimeSaver Off Site Secretarial, Inc. ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR 1FZD " ''II CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.state.net/shorewood . cityhall@shorewood.state.net MEMORANDUM TO: Mayor and City Council James C. Hurrn, City Administrator LarryBro""" Director of Public Works J~ August 4, 1999 FROM: . DATE: RE: A Motion to Adopt a Resolution to Authorizing Advertisement of Bids 1999 Bituminous Overlay Project Each year, $80,000 is programmed for bituminous overlays for city streets. Attachment 1 is the excerpt from the five-year Capital Improvement Program (CIP) which demonstrates the funding source for this project. This year, the City of Greenwood has asked for Shorewood's participation in the overlaying of Manor Road, from Excelsior Boulevard to St. Albans Bay Road; and St. Albans Bay Road from Manor Road to Minnetonka Boulevard. (Refer to Attachment 2). The two City's boundaries coincide with the centerline . of the two roadways to be overlaid. The estimated cost participation for Shorewood's half of the project is $24,637.00. . Under the contract being proposed by the City of Shorewood, the following streets are to be overlaid: Street From To Country Club Road Lake Linden Drive Suburban Drive Maple Ridge Lane County Road 19 Yellowstone Trail Manor Road Lake Virginia Drive Yellowstone Trail 345' South ofTH 7 (A) Idlewild Path Cul-de-sac Note (A) This ending point represents the end of construction for Lake Linden Drive year 2000 Project. A resolution with authorizes the advertisement for bids is attached for your consideration. If approved, bids will be opened at 10:30 a.m. (CST), September 1, 1999. Staffis recommendinf---"roval of the resolution. o PRINTED ON RECYCLED PAPER #3A' \ , 3. Funding Summary Overla Pro'ects Bituminous Patchin Sealcoatin Pro'ects Interest Income 5.0% . Endin Cash Balance 12/31 24121 988 956 Notes: .,' '" 1 045 759 440 000 17 650 . 832 441 17 682 724 982 1. The City levies funds for the overlaying and rehabilitation of local City streets. The Street Rehabilitation Fund is established as a pool for these funds. Revenues are budgeted transfers from the General Fund. 3. The remaining portion of the General Fund Contribution funds the Transfer to the Trail Fund and the Cityis Sealcoating efforts. For example in the year 1999: General fund Transfer: $193,000 + 80.000 $273,000 + 55,000 + 32.000 $360,000 ReconstructionlReclamation (increases $20,000/yr) Overlay Efforts Subtotal (5% or $13,650 Transfer Trail Fund) Sealcoating Efforts Bituminous Patching Total Attachment 1 CIP Excerpt c'- I I I I / I~ 0ff "" Ss / / It~ EXCELSIOR BAY *-4.1 ~ -- ~:~ ~ .;.. ..J)" O\. ~ ~ ~ ~ *-4.1 ~ ST. ALB,!..W S ROAD .;..~ 0' .;,.~~ MA~OR ROAD -$''' *-4.J ~ ST. "LOANS BAY ~ LAKE MINNE: N I , " , , , , , , , ~ " .o.~ " v "s> ~~ "" 00 ",0 ", ~ Oi. "," O~ A" ~ c,<"- ;", X':) ,,' ~ 0 "...... 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CHURCH RI) -rn It ~.:. / .~, ",., .. .. . --..., . ------=::::: II' ~ ~ i !i ,. ~ !; ~ ~ ~ ~ l!I ~ ~ i:: ;u is :! 0 6 :i'i Q I'll m :! 9 0 ~ ~ CITY OF SHOREWOOD RESOLUTION NO. 99- A RESOLUTION AUTHORIZING ADVERTISEMENTS FOR BIDS FOR 1999 BITUMINOUS OVERLAY PROJECT CITY PROJECT 9910 WHEREAS, the 1999 Operating Budget and Capital Finance Plan designates $80,000 for street overlays; and . WHEREAS, the City Engineer has identified streets within the City that need bituminous overlay in 1999. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. Plans, Specifications and Estimates were prepared by WSB & Associates, Inc. for such improvement. Said plans, specifications and estimates are hereby approved and shall be filed with the City Clerk. . 2. The City Clerk shall prepare and cause to be inserted in the official paper and in Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for 2 weeks, shall specify the work to be done, shall state that bids will be opened and considered by the Council at 10:30 a.m. on September 1, 1999 in the City Hall Council Chambers, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the Clerk for 5 percent of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOODthis 9th day of August, 1999. WOODY LOVE, MAYOR ATTEST: JAMES C. HURM, CITY ADMINISTRATOR f. . . CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR ADDITIONAL ACCESSORY SPACE TO DAVID KRACKER WHEREAS, David Kracker (Applicant) is the owner of real property located at 5640 Covington Road, in the City of Shorewood, County of Hennepin, legally described in Exhibit A, attached hereto and made a part hereof; and . WHEREAS, the Shorewood City Code requires a Conditional Use Permit for the construction of accessory space exceeding 1200 square feet; and WHEREAS, the Applicant has applied to the City for a Conditional Use Permit for the construction of a new home with attached garages, the area of which garages, when combined with other accessory buildings on the property will be 2406 square feet; and WHEREAS, the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 2 July 1999, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on 6 July 1999, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant's request was considered by the City Council at their regular meeting on 26 July 1999, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. That the total proposed accessory space (2406 square feet) does not exceed the floor area above grade of the principal structure (4618 square feet). 2. That the total area of accessory space does not exceed 10% of the minimum lot area for the R-INS Zoning District in which it is located (4,000 square feet). ~.6. f . , . . . 3. That design and materials of the garages are consistent with the architectural character of the proposed home. 4. That the proposed garages comply with all setback requirements for the R -1 NS District. CONCLUSION 1. That the application of David Kracker for a Conditional Use Permit as set forth herein above be and hereby is granted. 2. That this approval is subject to the following: a. That the proposed garages will be used strictly for purposes of a residential nature. b. That the Applicant is hereby advised that the City Code provides specific regulations relative to home occupations and any future use of the garage for other than allowable residential purposes would have to comply with such regulations. c. That a nonconforming boathouse and a utility shed currently located on the property will be removed or moved into compliance with all setbacks for the R-IAJS zoning district. 3. That the City Administrator/Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 9th day of August, 1999. Woody Love, Mayor ATTEST: James C. Hurm, City Administrator/Clerk -2- ,4 Legal description: .That part of Government Lot 4, Section 36, Township 117, Range 23, Hennepin County, Minnesota, described as follows: Commencing at a point on the north and south quarter line of said Section 36, distant 793.00 feet north, measured along said quarter line, from the south line of said Government Lot 4; thence West, assuII.ted bearing, parallel with the south line of said Government Lot 4, a distance of 265.20 feet to the point of beginning of the tract of land to be described; thence northerly, parallel with said north and south quarter line, 9.00 feet; thence easterly to the centerline of Covington Road (formerly County Road between Solberg's Point and Chanhassen) along a line, if extended, would intersect the north and south quarter line of said Section 36 at a point distant 805.00 feet north, measured .along said quarter line, from the south line of said Government Lot 4; thence northwesterly, along the center line of said Covington Road. to a point therein distant 988.90 feet north, measured at right angles, from the south line of said Government Lot 4; thence North 83 degrees 34 minutes 30 seconds West, 160.00 feet; thence South 87 degrees 55 minutes 30 seconds West to the shore of Christmas lake; thence southerly, along the shore of said Christmas lake to the intersection with a line drawn West from the point of beginning and parallel with the south line of said Government Lot 4; thence East, along last said parallel line, to the point of beginning Exhibit A , , ,. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.net/shorewood.cityhall@shorewood.state.net MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 1 July 1999 RE: APT (Aerial) - Conditional Use Permit for Telecommunications Facilities at West End Water Tower Site FILE NO.: 405(99.07) BACKGROUND . In April of this year the City Council authorized American Portable Telecom (APT), also known as Aerial Communications, Inc., to make an application for a conditional use permit to locate telecommunications facilities at 26352 Smithtown Road (see Site Location map - Exhibit A, attached). The property is the site of the Minnewashta Elementary School and Shorewood's west end water tower. APT proposes to erect telecommunications antennae around the stem of the water tower and build a small equipment shelter at the base of the tower. The property in question is zoned R-IA, Single-family Residential. The school property contains approximately 15 acres, of which the City leases a 100' x 100' parcel for the water tower. The lease agreement between the City and the School District specifically provides for the use of the site for telecommunication facilities as well as the water tower. The School District will be asked to comment prior to the City Council taking formal action on the conditional use permit. Planning Commission recommendations will be forwarded to the District after the public hearing for the C.U.P. The proposed antennae will be located around the stem of the water tower, approximately 137 feet high. Although the applicant initially suggested that equipment cabinets did not #II ~.1 PRINTED ON RECYCLED PAPER 5. A. Memorandum Re: APT Conditional Use Permit 1 July 1999 require a building, staff advised that any equipment should be housed in a shelter similar to the one located at the southeast area water tower site. The proposed brick-faced building is slightly less than 9' x 15', containing approximately 135 square feet. It measures 9.5 feet in height. The brick will match the color of the school building, and the roof will have cedar shakes. Telecommunications facilities are addressed in Section 1201.03 Subd. 21 of the City Code. This section of the Code was adopted in October of 1998, following a moratorium that extended from February to the end of October last year. Exhibits pertaining to this request include the following: . B-1 through B-8: Applicant's Request Letter C-l through C-6: Applicant's Engineer's Letter D-l and D-2: Photo Images of Proposed Facilities E: Existing and Proposed APT Coverage F: Minnewashta School Property and Surrounding Area G: Proposed Site Plans H: Proposed Landscaping I: Proposed Building Elevation J: Proposed Tower Elevations A public hearing is scheduled for Tuesday, 6 July 1999. Garrett Lysiak, the City's telecommunications consultant will be there to answer technical questions, and the City Attorney will be there to update the Commission on legal issues relative to telecommunications facilities. . ANAL YSIS/RECOMMENDATION Telecommunications facilities are governed by the Telecommunications Act of 1995. Shorewood has adopted its local regulations consistent Federal requirements. These are found in Section 1201.03 Subd. 21.ofthe City Code. A. Land Use. For the most part, telecommunications facilities have been limited to commercial zoning districts within the city, although the Code does allow the use of public property for this purpose by conditional use permit. While the Code states that there is no obligation on the part of the City to sell or lease public property to telecommunications carriers, the Planning Commission had at one time recommended existing tower facilities (Le. City water towers) be used first before constructing additional freestanding towers. B. Code Requirements. Much of the current Code is intended to address new, freestanding tower sites. Several provisions, however, are relevant to location of facilities on existing towers: -2- Memorandum Re: APT Conditional Use Permit 1 July 1999 1. Finish. The proposed antennae must be finished to match the color of the existing water tower. 2. Fencing. As shown on Exhibits G and H, the applicant proposes an eight-foot high, chain link fence enclosure between the proposed building and the base of the water tower. Although allowed by the Code, barbed wire security strands at the top of the fence are not proposed. . 3. Landscaping. During initial meetings with the applicant, staff advised that the building and landscaping should be similar to that which are located at the southeast area water tower site. This is considered to be one of the more effective examples of screening found in Shorewood. Both the building and the landscaping are consistent with southeast area design. Proposed landscaping is shown on Exhibit H and illustrated with photo imagery on Exhibits D-I and D-2 (color copies of these two exhibits will be presented at the meeting on Tuesday). 4. Stealth. As difficult as it can be to disguise antenna facilities, locating them on existing towers or water towers is undoubtedly less visually obtrusive than building new freestanding towers. As evidenced by the facilities located at the southeast area water tower, the ground facilities can be screened from view quite effectively. The photo images in Exhibits D-l and D-2 provide an accurate depiction of how the facilities will appear. . 5. Evaluation and Monitoring. The new code requirements provide for initial and ongoing monitoring of FCC radiation emission requirements. The City's telecommunications consultant has addressed emissions in a separate report, dated 2 July 1999 (see report from Garrett Lysiak, Owl Engineering & EMC Test Labs, Inc.). Any future lease agreements between telecommunications carriers and the City will provide for annual monitoring and, if necessary, testing. 6. Engineering. The City Engineer will address structural concerns and issues related to the use of the water tower under separate cover. Any approval of this conditional use permit should be subject to the following: a. Review and comment by the Minnetonka School District. b. The recommendations of the City Engineer with respect to structural and operational issues. c. The recommendations of the City's Telecommunications Consutltant. d. The applicant must enter into the City's lease agreement, which should be updated to include the annual monitoring requirement. e. Prior to any construction the applicant must provide bids for the proposed landscaping, from which bids a letter of credit, one and one-half times the amount -3- Memorandum Re: APT Conditional Use Permit 1 July 1999 of the landscaping will be required. The L.O.C. must extend for two growing seasons. If construction is to take place this year, required landscaping must be in place before the end of the growing season. f. Prior to any construction the City Engineer will require an additional letter of credit or cash escrow relative to the work being done on public property and to the tower itself. If you have any questions relative to this matter, please do not hesitate to contact me prior to the 6 July meeting. . Cc: Jim Hurm Larry Brown Tim Keane Garrett L ysiak Steve Katkov . . -4- American Portable Telecom ("APT") A TDS Company 8000 West 78th Street, Suite 400 Minneapolis, MN 55439-2514 June 1, 1999 City of Shorewood Attn.: Bradley Nielsen, Planning Director City of Shorewood 5755 Country Club Road Shorewood, MN 55331 . RE: Application for a Conditional Use Permit Dear Mr. Nielsen: Please fmd enclosed an application for a Conditional Use Permit to construct a Personal Communications Services ("PCS") wireless communications facility within the City of Shorewood. Summary information is provided in Exhibit A attached hereto. The proposed site is a PCS communications facility to be co-located on the City's West Water Tower on Smithtown Road. The site encompasses ground space equal to an area of approximately 400 square feet. The antennas are to be located on the stem of the water tower below the bowl. Radio equipment will be located within a block building to be constructed on the ground next to the tower. Complete A & E drawings depicting this project accompany the attached application. . API' selected this site based on the following criteria: · Coverage and capacity requirements for the service area as identified by our Radio Frequency ("RF") Engineers. · Consideration of applicable zoning and permit requirements; · A willing and experienced landlord; · Absence of topographic obstructions such as towers, hills, tall buildings, and the like. PLEASE REFER TO THE LEITER AND ATTACHMENTS FROM API''S RF ENGINEER. STEVEN RAMBERG. WHICH LETTER ACCOMPANIES THIS APPLICATION. FOR FURTHER DISCUSSION REGARDING SITE SELECTION. The Conditional Use Permit City of Shorewood Zoning Ordinance provides that the following factors be considered when deciding whether to grant or deny a Conditional Use Permit: Page 1 of 8 Exhibit B-1 APPLICANT'S REOUEST LETTER Dated 1 June 1999 (A) The establishment, maintenance or operation of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health or safety. Response. The proposed site will not cause any hazardous or detrimental effects to any person at the site or surrounding areas. PCS transmissions operate at very low power levels. API' complies with all radio frequency radiation exposure guidelines of the Federal Communications Commission ("FCC"). API' engineers have calculated the worst case scenario for exposure to be eight times below the level limit set by the American National Standards Institute ("ANSI"). Moreover, co- location of the proposed communications facility on the West Water Tower promotes one of the central purposes of the City's Ordinance for Telecom- munications Towers and Facilities (Section 1201.03, subd. 21(a)(4)). . (B) The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. Response. The proposed site will not adversely effect the use and enjoyment of other property in the immediate vicinity, as we propose to co-locate on an existing structure and our equipment building is designed to match in style and appearance the existing school building. All radio equipment will be housed within a block building and is further $elf-contained in cabinets. The radio equipment does not emit any noise, smoke, fumes, glare or odors. Site visits will be infrequent because the operation of the site will be largely computerized. (C) The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. . Resvonse. Allowing a site to be located on the West Water Tower is consistent with the purpose and intent of the general zoning ordinance, comprehensive plan and the City's ordinance for Telecommunications Towers and Facilities and has been previously approved by the City for AT&T Wireless Services, Inc. and for Sprint PCS at the East Water Tower. Co-location on the West Water Tower will not impede future development of surrounding property, as APf will lease only 400 square feet " adjacent to the water tower for construction of the equipment building. Screening and safety features will be provided in accord~ce with the City Zoning Ordinance. (D) Adequate utilities, access road, off street parking, drainage and other necessary site improvements have been or are being provided. Response: The location of the site is on the West Water Tower pursuant to an easement agreement with the Minnetonka School District No. 276. Utilities are abundantly available at the site and an access road currently provides ingress and egress to the base of the water tower. The current site provides for pJ::oper off street parking, drainage and all other necessary site improvements. Page 2 of 8 Exhibit B-2 (E) Adequate measures have been or will be taken to provide ingress, egress, and parking so designated as to minimize traffic congestion in the public streets. Resvonse. The location of the site is on the West Water Tower located on the Miniwashta ElementaIy School which provides its own ingress and egress to the property. Traffic congestion or inteIference with traffic on the surrounding public streets due to the site will be minimal because site visits will be infrequent (once a month or so). (F) The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. . Response: Allowing a site to be located on the West Water Tower is consistent with the purpose and intent of the general zoning ordinance, comprehensive plan and the City's ordinance for Telecommunications Towers and Facilities. This concept has been previously approved by the City for AT&T Wireless Services, Inc. and for Sprint PCS at the East Water Tower. (G) Compliance with and effect upon the Comprehensive Plan. Resvonse: Allowing a site to be located on the West Water Tower is consistent with the purpose and intent of the general zoning ordinance, comprehensive plan and the City's ordinance for Telecommunications Towers and Facilities, and this concept has been previously approved by the City for AT&T Wireless Services, Inc. and for Sprint PCS at the East Water Tower. . APT's PCS system will provide the infrastructure needed to meet the growing demand for wireless services. This facility will improve residential and business communications services as well as providing efficient and reliable wireless 911 emergency service. (H) That the specific provisions applicable to the conditional use listed in the related chapter of the Zoning Ordinance are or will be satisfied. Resvonse: The site is designed to meet the specific provisions applicable to the conditional use as listed in the Zoning Ordinance. Build-out A pre-assembled Base Transceiver Station ("BTS"), which contains radio frequency transceivers and self-contained batteries for back-up power, is connected to amplifiers, commercial electrical service and public telephone line service. A control unit equipped with its own built-in HVAC will also be located on the site, housed by the BTS unit. The control unit will be under 24-hour security and fire sUlVeillance by APT. Up to twelve directional antennas will be mounted on the water tower at the following orientations: 000 degrees, 120 degrees, and 240 degrees from true north. Page 3 of 8 Exhibit B-3 . . Antennas Antennas attached to the tower j site will transmit and receive FCC-approved radio signals, which carty voice and data between the PCS system users and the APr central switching network. The physical size of the antennas may vaxy. The antennas required for this site are approximately about 7 feet long and 10 inches wide. The antenna sites necessaxy for PCS coverage are defined by the RF engineering design. Surrounding topography, trees and buildings also playa role in arriving at the appropriate antenna height. Equipment The Base Transceiver Station (BTS) houses radio, computer and climate control equipment for this site. This equipment is powered by NSP (using normal 120j240 volt, single phase, AC electricity). It will be connected to the APr mobile switching center via traditional telephone lines. No water or plumbing will be necessaxy for any of the sites which we erect, since no people are present at our sites on a daily basis. There will only be occasional, brief visits (average about once a month, for 1 to 3 hours per visit) for routine maintenance. APr will pay for all utilities (i.e., telephone and electric service) used by APr at the Site. The PCS system operates on a specific set of channels licensed exclusively to APr by the FCC for provision of high quality mobile seIVice for the benefit of the public good. All APr wireless sites must be operated in accordance with our FCC license to provide PCS seIVice to this area. A copy of APr's license and licensed frequencies accompanies this application. Background In early 1995, the FCC auctioned licenses for radio frequency spectrum in the range of 1,850 to 1,990 MHz in51 Major Trading Areas (MTAs) of the United States, including the Minneapolis-St. Paul metropolitan region, for use as PCS. APr was the high bidder in the auction for one of the PCS licenses in this region, as well as five other major markets in the United States. APr is a subsidiaxy of Telephone and Data Systems, Inc. ("TDS"). TOS is a Chicago-based telecommunications company which provides cellular and PCS wireless communications and local telephone seIVice to more than 3 million customers throughout the United States through its subsidiaries, including United States Cellular Gorporation. TDS Telecommunications Corporation and Aerial Communications Inc. What is PCB? PCS is a new wireless telecommunications seIVice that is personalized to the individual. PCS technology will allow a variety of telecommunication seIVices. including: · Local and long distance telephone services; Page 4 of 8 Exhibit B-4 · Cable services; · Portable telephones and facsimile transmission capability; · Text messaging: · Numeric paging using the portable phone screen; · Voice mail service; · Caller ID and call forwarding; · International roaming capability; and · In the future, computer use and video images will be available through the PCS network. The types and features of services that each subscriber desires will be customized to his or her unique needs. Reduced power needs will allow smaller units and longer battery life. Telephone numbers used in PCS handsets will be assigned specifically to an individual user, a Personal Communications Number (PCN). The main advantage of a PCN is access to a variety of features and services with a single telephone number. A PCN will also allow the network to track the individual at all times. . Benefits of PCS over Cellular PCS has several advantages over existing cellular telephone service, including improved service quality through the use of digital technology, enhanced service features, increased mobility, more compact radio equipment, and lower pricing. . Digital Technology: PCS utilizes the latest digital technology. This technology facilitates improved call clarity and clean data communi- cation. A PCS customer will be able to communicate through voice and data simultaneously using the same handset without interference to either activity. In addition, computer users will be able to run applications and retrieve data faster from remote locations using their handset. . PCS technology also assures far less static and fading than traditional cellular technology and results in fewer dropped calls. Improved Security: Digital technology provides more security than analog, the technology traditionally used by the cellular industry. Calls in digital format cannot be overheard with the simple scanners currently used to eavesdrop on cellular calls. Eavesdropping on PeS trans- missions is technically possible yet requires special equipment and technical skill which most eavesdroppers lack. User verification systems eliminate cloning, and encryption devices prevent calls from being overheard. Improved Equipment: PCS utilize~ smaller antennas and advanced telecommunications technology. This combination will result in less expensive rates to the consumer. In addition, equipment will be more compact both at the handset and at the antenna site. Handsets will be lighter than today's cellular flip phones and utilize longer lasting batteries. PCS transmits at a higher frequency than cellular. As Page 5 of 8 Exhibit B-5 frequency increases, the distance the wave is able to travel becomes shorter. PCS thus requires more antennas than is necessary for a cellular network. APT has been working diligently to lease antenna sites on city water towers, existing communication towers, and existing buildings prior to attempting to lease any sites for new towers. Increased Mobility: PCS allows greater mobility through seamless roaming across PCS and landline service areas. The portable PCS handsets may be taken anywhere and will function with consistent clarity and power. . One Telephone Number: Each individual subscriber of PCS will be assigned a Personal Communications Number (PCN). The main advantage of a PCN is that it will allow access to a variety of features and services with a single telephone number. A PCN will also allow the network to track the individual at all times, regardless of location or service provider. Lower Cost for Service: PCS service providers anticipate that the cost of PCS to their customers will be significantly less than the cost of traditional cellular service. While the initial cost for the service and handsets will be similar to that of cellular, as demand increases, both carriers and manufacturers will be able to lower their price significantly. Eventually, PCS service will be less expensive than cellular and may be close to the cost of home telephone service. For example, while cellular currently costs between $.32 and $.39 per minute, APT strives to provide its PCS service for as little as $0.10 per minute. APT currently offers rates as low as $0.07 per minute to qualified customers. Increasing Demand . There is a growing demand for wireless services as evidenced by the fact that subscriptions to cellular telephone systems in the U.S. are expanding at the rate of over 28,000 new subscribers per day. APT's PCS system will provide the infrastructure needed to meet the growing demand for wireless services and provide service to a broader cross-section of the community than existing cellular systems. PCS will improve residential and business communications services and provide more efficient and reliable wireless 911 emergency service. Conclusion We hope this correspondence and enclosures explain our application and address the requirements by your city ordinance. Should you have any questions regarding the attached Application for Conditional Use Permit or would like to discuss PeS technology further, please feel free to contact me at (612) 833~4078. APT appreciates the assistance that we have received from City Staff and we look forward to working with you to better serve the public in this area. Page 6 of 8 Exhibit B-6 . . Thank you in advance for your consideration. of this matter. ;ifJJ Steve Katkov Real Estate and Zoning Manager Page 7 of 8 Exhibit B-7 EXHmIT A I Applicant Information 1 Applicant: Address: American Portable Telecom (APr) 8000 West 78th Street, Suite 400 Minneapolis, MN 55439 Contact: Company: Address: Phone: Fax: Mobile: Steve Katkov APr Same as above (612) 833-4078 (612) 833-4110 (612) 701-0869 . I Site Information Site Location: Current Zoning: Comp. Plan Designation: Municipal Utilities: West Water Tower 26352 Smithtown Road X R-IA R Power and telephone present at site. Owner: Contact: Address: Phone: City of Shorewood Lany Brown, Public Works Director 5755 CountIy Club Road (612) 474-3236 . I Adjacent Zoning 85 Use Direction North: South: East: West: Zone J) R-IA Use Elementary School Fields Residential properties Elementary School Residential properties I Site Information Site Size: Antennas: Equipment: Approximately 400 square feet (20'x201 Up to (12) Panel Antennas of 71" in length Exterior Base Transceiver Station approximately 5' x 10' in size within block building to be constructed on site Page 8 of 8 Exhibit B-8 . . American Portable Telecom ("APT") A TDS Company 8000 West 78th Street, Suite 400 Minneapolis, MN 55439-2514 June 1, 1999 City of Shorewood Attn.: Bradley Nielsen, Planning Director City of Shorewood 5755 Country Club Road Shorewood, MN 55331 RE: Application for a Conditional Use Permit Dear Mr. Nielsen: I am one of the Radio Frequency (RF) Engineers employed by API' and have worked in the field of RF transmission in the wireless industry for 6 years, following completion of a bachelor of science degree in electrical engineering (B.S.E.E.). This letter responds to the Telecommunications Towers and Facilities Zoning Ordinance (Section 1201.03, Subd. 21) requirement that co-location of antenna support structures be encouraged by the City. This letter will briefly explain how API' selected the West Water Tower for installation of another communications facility. The maps attached hereto are relevant to this discussion. "Coverage" can be defmed as the ability to complete calls from a mobile phone. In order to complete calls, sufficient signal strength must be present. Factors which significantly limit the amount of signal available to complete calls include terrain and foliage, including leafy deciduous trees. We operate in the frequency band of 1950 to 1965 MHz, and the dampening effect on the amount of available signal in this band is significant. In and around the City of Shorewood, dense foliage significantly reduces the amount of signal present from surrounding sites. The resulting effect is a coverage gap in the area of Smithtown Road north of Highway 7. API' communications facilities currently exist on water towers in the cites of Excelsior, Victoria, St. Bonifacius and Spring Lake Park, which provide sufficient signal strength to complete calls on. our network except for the coverage gap in Shorewood. API"s goal is to provide ubiquitous coverage in the metropolitan area and seeks to fill in areas with additional sites as needed. Specifically, existing API' sites include the following locations: Page 1 of 3 Exhibit C-I APPLICANT'S ENGINEER'S LETTER Dated 1 June 1999 Excelsior Water Tower: Coverage is within the city of Excelsior and surrounding road, including Highway 7 and highway 3, but coverage ends at approximately Tonka Bay; Victoria Water Tower: Coverage is within the City of Victoria and along Highway 7. Coverage ends at Highway 7 north of the site and cannot reach the Smithtown Road area. St. Bonifacius Water Tower: Coverage is within the city of St. Bonifacius. Coverage from this tower reaches along Highway 7 but is limited to just west of the City of Shorewood and does not reach the southern end of Lake Minnetonka at Smithtown Bay. . Sprin~ Lake Pk. Water Tower: Coverage is within the cities of Mound and Spring Lake Township and portions of Lake Minnetonka. Unable to provide sufficient coverage along Smithtown Road due to dense foliage. Our primary coverage objective is in the area encompassed by Highway 7 and Smithtown Road in the City of Shorewood. At the present time, we have sufficient coverage in the cities of Victoria, Excelsior, St. Bonifacius and Mound/Spring Lake Township. The only alternative to the West Water Tower is a communications tower owned by Nextellocated next to the Tonka Bay Water Tower, which tower is more than % mile from the West Water Tower. No other towers or antenna support structures exist within a % mile radius of the West Water Tower. More importantly, use of the Nextel tower would provide too much overlap coverage with our existing site in Excelsior, while continuing to leave a coverage gap in the area of Shorewood. . With respect to the issue of RF interference to public safety communications and to broadcast transmission, API' is regulated by the Federal Communications Commission ("FCC") and fully complies with the standards set forth for allowable signal transmission within our allocated PCS band. I have attached a document which provides specifications on our equipment as regarding spurious emissions and fIltering of API' base station equipment so as to ensure public safety and private sector communication network signals maintain their full integrity. In October 1997, the FCC adopted new radio frequency exposure regulations for maximum permissible exposure ("MPE") for PCS, among whom API' belongs. The FCC holds the radio licensee responsible to ensure that its transmitting facilities are in compliance with FCC guidelines. Specific exposure limits have been established and are regulated by the FCC. Studies were conducted by a team of 120 experts from the fields of research, public and private sectors which then produced a set of standards to which API' and other PCS providers must comply. API' is fully compliant on all sites, in accordance with the standards for maximum permissible exposure limits as set forth by the FCC. Page 2 of 3 Exhibit C-2 . . I will be available at the public hearing of this matter to field any questions or to further discuss the issues raised in this letter. Thank you for your consideration. Sincerely, I teven Ramberg, BSEE RF Engineer Attachments: As stated above. Page 3 of 3 Exhibit C-3 APT t\MERICAN PORTABLE TELECOM A TDS COMPANY Spurious Rejection and Isolation provided by a PCS1900 base station Version 2.0 - 09/20/96 1. Purpose: This note provides preliminary spurious rejection information regarding the PCS1900 base stations to be used by American Portable Telecom Inc. in its PCS Network. 2. Transmitter Performances American Portable Telecom Inc. pes network will be compliant with the TIA standard J-STD-0007, last published as Standard Proposal No 3389, November 22,1994. . As a consequence, all base stations will be compliant with section 5.3.5.2, volume 1 of the standard which defines the Base Station TX Out of Band Spurious Emissions; ..i... The power measured under the conditions specified in Table 5.9b shall be no more than: - 250 nW (-36 dBm) in the frequency band 9 kHz-1GHz - 1uW (-30 dBm) in the frequency band 1-12.75 GHz ..i... The measurement bandwidth for these spurious levels are defined in table 5.9b of the standard: 10 kHz 100 kHz 3 MHz in the frequency band 100 kHz-SO MHz in the frequency band SO MHz-500 MHz above 500 MHz and outside the pes TX band (+30 MHz offset) ~utsi~~efrequ~~b~d~900-2~OMH~ 3. Spurious rejecti~n at the BTS antenna Port The transmit power of the base station is specified at 42.5 dBm +/- 1.5 dB (43 dBm max. assuming a minimum feeder loss of 1 dB) at the antenna port of the base station equipment. The channel spacing is 200 kHz. Most of the transmit power is located in a 300kHz bandwidth around the carrier central frequency.. . The following figure shows the typical mask defined by the standard: Spurious Rejection at the 81'S Antenna Port o .10 .20 ~.30 .~ -40 i.50 &! -60 .70 .80 o 1000 2000 3000 Frequency (Miz) 4000 5000 8000 Spurious Emissions from APT's base statioDs Page: 1 Version 2.0 - Date: 09/20/96 Exhibit C-4 APT AMERICAN PORTABLE TELECOM A TDS COMPANY 4. Spurious rejection provided by the masthead LNA All BTS are installed with a duplexed masthead Low Noise Amplifier on each antenna. The duplexer installed in the masthead LNA provides an additional TX spurious rejection as shown in the following diagram (attachment 1 shows a typical plot of the TX filtering): Masthead Filter TX Spurious Rejection . o -10 -20 1ii"-3O '0 ';-40 SO! 1S -50 .. l-60 -70 -60 -90 o 1000 2000 3000 4000 Frequency (Miz) 5000 6000 5. Spurious rejection provided by the antenna All APT cell sites are using directional antennae which provide their gain in a selective frequency band. The minimum rejection provided by the antenna as defined by their manufacturer is shown in the following diagram (see attachment 2): Antenna Frequency Response o -10 . 1ii"-2O :Eo .~ -30 1i l-40 -50 -60 o 1000 2000 3000 Frequency (Miz) 4000 5000 6000 Spurious Emissions from APT's base statioDs Page: 2 Version 2.0 - Date: 09/20/96 Exhibit C-5 APT AMERICAN PORTABLE TELECOM A TDS COMPANY 6. Combined rejection is selective bands The minimum combined rejection in some selected FAA bands is then given by the following table: Frequency Band BTS LNA Spurious Antenna Combined Spurious Rejection Spurious Rejection Rejection Rejection 35-45 MHz -79 dB -85 dB -53 dB >150 dB 118-137 MHz -79 dB -85 dB -50 dB >150 dB 140-160 MHz -79 dB -85 dB -50 dB >150 dB 225-400 MHz -79 dB -85 dB -41 dB >150 dB 425-475 MHz -79 dB -85 dB -30 dB >150 dB n5-825 MHz -79 dB -85 dB -29 dB >150 dB 875-925 MHz -79 dB -85 dB -29 dB >150 dB 960-1370 MHz -73 dB -85 dB -20 dB >150 dB 2700-2900 MHz -73 dB -so dB -20 dB >150 dB . . Spurious Emissions (rom APT's base stations Page: 3 VersiOD 2.0 - Date: 09/20/96 Exhibit C-6 Exhibit D-1 PHOTO IMAGE OF WEST WATER TOWER lllustrates proposed antennae and shelter building ~, .- =Z,/>: ~_,'1 Wi: , ....-: ~s ..."., ',- - ;;:~;:} ~.x~~. cn:-?~f.::~ ' .. " W, ~,'Y~'i~;~:;;;:.,;~.;{1~~r .> ,.,., ",.,-,.-".- _ ~:;io~;~;;;:):~:,~j::~I .",;' _ . . M.~ ,-r.- .,.... ',', ~:", . ~ '~:.::.':-' ,. U" '.:";;' ".:.- -'. '..... ::/.~.., .::::/:.;.': . ..-.... .",.. .; r L I !- i D r r r- - I r "- L I L ~ -I -I C -, rPL=::~~ WOOD FASCIA Ill' \'ENI' ItIIllO o r SPUl' FACE CUU lW.L _ HClRIZIlNTAL lADDER SIYLE .IllI/T IlEIIRIIClNO lr o.c. "., ~ ". IWlS 24" o.c. CXIORDIWE ~ IIENI:lRCING _ IlIlllF IW'lERS GMIlE ---~--------------- -- ---------- I I 112 lEIS OF 5 IOllICIlLE I I WI'ER III!SISI'NfI' SfMILESS I : 5IL BUrT IlHlES '* IIE1ER I I '$-r X r-C' HII IlCIOIl lMLV. I I IIlI. W/ EPOX'I' INIEMlR FNSH I I " ~ FlNISH DN I I EXlEJIDIl 1~1 I I I I r-A----~, FtlR ~ DESIGN I I REFER 10 EIlUIPMEKT I I IUJ.DING FtlUNI>>.tIDN PlAN 1.._____... FtlR IIORE IIIFORMIiIIDN IIlICK 10 MI\lCII EXISI1NG IIlICK 011 1IIIlNf.WASHT.... El.BlSll"ARl' SCHOOl. -I l00.r. Gl!NERAlOR RB:El"IICLL IlUIlIlEl.L, C410llB1ZW 2'-0. 14'-r . " ,. I N ". 0 lr O/C -I -I B (3) ". BMS -I -I ~ o -S! . .. I ill o :. . = 9 " i N i I ". 0 1r O/C (i) PLAN VIEW OF CONCRETE S~ 1/2"-1'-0" o o ______"'-- I 11'1 r----f /I II I I 1111 I I 1111 I I 1111 I I 1"1 I 1,111 I I 1"1 I I ,Ill I IIW, I I I I I I I I I I L.....I I I r-A----~, I I I I 1.._____... 1111 1111 1111 II I' IIII ,III ,III ,III I"' ,W, I I , I L.....I 8'-C' _ ~ FENCE (SIll) 1111 1111 1111 1111 1111 1111 1111 ,III 1"1 IUI I I I I t..... 11111/11 11111/11 II " II II II II ,,/I IIII "" ,1'1 "" II I, I" I III, 1"1 I", 1/11 ,wllul I " I I II I L.....I 1..... EAST ELEVATION (EOUIPUENT BUILDING) -.E: 1/2"-1'-0" 2'-0- 4" IIRICK fK:NX r CUU lW.L W/ -. UIIIIIBt SIYLE .IllI/T IIENI:lRCING 0 lr O/C AND \'ERIICM. ". IWlS 0 24. O/C I r-----------------------------------------, I I I I I I I I I I I I I J I I I I I I I I J I I I J I I , , I J J L_____________ ___________________________J' (3) ". BMS .. .. E J a" 'IHICI( RElNFllRCED CDNCIIEIE SlAII W/ ". 0 lr E.W. a" 5l1lUClURAl. IIACICFlU. UIIlERNrA1H I .. .. E 1r 'IHIaOlESS ~ EOUIPUENT BUILDING FOUNDATION PLAN ~ IIlU: 1/r..,.... 1llmCE:1II5 '1lIlo\IIIINlI lIAS 'NOr BEEN PIIIlIJlHD NID IS tHE sou: I'RllI'EKIY OF AIIEIlIClN PllRI'AIU 1EI.lXlW MIl IS J.EHr 10 tHE IlClIRMER FOR no __USE ONl,T. AND'IN ~ilON lll' tHE LCWt OF 11-15 -.Il. tHE ___ PAOIIISES ~ _ 10 _ IT _ IIEIlUEST AND_ _ IT WIJ. NOr IE IIEPIIlllUCED, COPED, J.EHr OR CIIIlEIllllSE IIISI'OSIEIl Of IlIlECII.T OR .-cn.T, NOR USED fI:lII Nt( PIR'lISE OIHEII _ WIICH IT IS ~ ~~:-,::,~~.-, ~oOI~.._-:.~.I.:.:.:.::~~~ _fIt __.., 1lInnetootol.'" ':.::, '. ,-i ~~=,-C~~ _ c. lIU!R _fIt APT AMERICAN PORTABLE TELECOM A 11IS CIItIIIMY - .......- .... It l I i f SECTION ~ I/l"-t'-o" I I I _Ill. CITY OF SHOREWOOD I R '-~'. ~ -._..... '___._~.-__ co... .............. - Exhibit I PROPOSED BUILDING ELEVATION - __fIt .. -- III . . ,...- I- ~ I- D ~ ~ :- l- I- I- _ l- I- r ""I! I- 1-. I- C 1-: . t-e l- I-- l- I-- I- . 1-. l- I-- I- '--. ~ ,=1 = =1 . :::~ :::. = :::I! ::: ::::- - =- = =.- = ;::- ~ I I I A ." I0\Il: I _. ~',- -. - . ! ~ I I EllISIIIG IWlIllIM. EllISIIIG PAIIIIIR'S _ IoNlIJIM ATTIICHIIBfI' IB\ 10 10WER (SIIIILM) ~ I l!s ~ 'i' ~ i I l!s ~ - ~ ", I a ~l 1I'r lNlIlaI'M~ rrYm 11', IZIl' AND 24l1' ON THE srEIoI OF 1HE WATER 10WER (4 _ PER SECIllR) - 2m' -0" WATER lOWER I . I ~ 3IN1%' 8EI.L DOOR (AT IIA5E OF 1OWER) ANTENNA AND COAXIAL CABLE REQUIREMENtS lIIIElI; I, Nl1'ENN4 CA8LE U!IClHS KfIVE BEEN llEIERIlINElI BASED ON 11lESE PwIS. CA8I.E i.sIlmIS USI!D NIE. .IPflROllIMo\n: AND NIE. NOI' INl!NDED 10 BE USED FOR F_11ON. DUE 10 F1EIJ) CONDmONS ACl\.W. NnDlNA CA8LE liNGIHS REQUREll !MY VNfY ~ LINlmtS TAIIJlA1ED,. 2. .IlL ANlIJlNA/CQAlC CAIUS 10 BE CCUlR CODED AT 1HREE (3) LOCAllONS USING 1/2" WIlE P\I'C EIS:IRICAL fNIE. A. 11lP OF 10WER (ANrENNA LM1,) B. IIA5E OF 10WER C. AT BIS ~ CllNNECI10N POIIT J. NIlDIfW'CClAX CAIUS SIWJ. UI1JZE GRIllUIlD ICIIS GIIOlIIlED AT 1l1REE (3) PCllHlS OF 10WER IS' Flll.l.CMS: A. 11lP OF _ (ANIIlINA LM1,) ONE OlD IlECIWlICW.Y CONNECIED 10 1OWEJl. B. BDmlIol OF 'IOMR. ONE OlD IlECIWICN.LY CONNECI'ED 10 GROUND IlNt. C. AT 81S ~ CllNNECI10N POIIT. 4. .IlL IWIEL _ SIWJ. BE SCAlA ANTENNAS. 5. NI1'DIIA. CCIAX c.a AND olUIiIP!R CAIUS 10 BE _ 10 lIAltH EllJSlJIG TNlCCllUlR. CIlY 10 COllRIlIlAn: CCUlR OF _\IE DISH IWlOIIE5 WIIH HENNEI'IN COUNTY PERSONNEL. e. CCIAX c.III.ES SIWJ. BE SIJPllORIB) WIIH HOISI'INCl CRIP HIJNG ~ E'IEIlOI.T OR or IlOClK A1W:HED 10 1HE WATER 1OWEJl. 7. IoNlIJIM SEC1llRS NIE. ~ WIIH 1RUE _ IS _ ON 1HE SIlE PlNL IIoGIEt1C _ IS 2.5" EASI' OF 1RUE NlIR1H. e. CllIlllW:IllR 10 10UCH IP WIIH ONE COAT OF PRIIIER NG 1WO ~1S EPOXY _. SlIIF'M:ES 10 PAIII'ED SIWJ. BE PIIEPNlED PER PAlHI' _AClUIEJl SPEaFICfJIONS. PAlNI' 10 BE N'I'lD PER PAlNI' lIAHlI'AClUIEJl SPB:If'IC:A1IONS. SOUTH ELEVATION SCIU:: NONE I T llellU rA\ .~ ~_CMU NO. COI.IlR CllllE lI'PE IIIIIIH IlIA. Al N'111-1~ II' II' IIlI' 1 SIr RED A2 N'l1I-1~ II' II' IIl1' 1 /Str DClU8.E RED IU ""'II-I~ II' II' IIl1' Istr 11lIPl.!: RED M ""'II-l~ II' II' IIlI' 1 SIr QlW) RED B1 N'111-1~ lZ1l' II' IIl1' 1 /Str 'IEWlW B2 ""'II-'~ IZIl' II' IIl1' 1 SIr DOl&E 'IEWlW 113 ""'11-'_/Il1O lZ1l' II' IIl1' 1 str 1IIIPI..E 'IEWlW 84 N'111-1~ IZIl' II' IIlI' 1 SIr QlW) 'IEWlW Cl N'111-1_/IIIO 24l1' II' IIl1' 1 /Str auE C2 ""'11-1_/Il1O 24l1' II' IIlI' 1 SIr DOl&E ILUE C3 ""'I1-I~ 24l1' II' 11l1' 1 SIr 1IIIPI..E auE C4 ""'11-'~ 24lI' II' 11l1' 1 SIr QI.W) auE . C.IIIlE lBllmI INCLUDES 20 Fm OF EXlIIA eMU: FOR EACH NlIENNA ~ \, I 'lo 10 10 10 10 7\::'~~ ~ IIllUNI1NG ClAn: (M>) Al IU~ I i - I 14 _ 4 1/2'" SCH. <40- IICllJNllNO PIPE (M>) \ 1I'r 1 /Str CCIAX eMU: EXISl'1NO COlClEN!IAn: CEIIJNC L -,. 1I'r 1/2" olIlIlPER eMU: ,-. 8001' wI . IlOl.ES FllR 1/2" olIlIlPER CAIUS (FOR A .", HOLE) IotlCRICFIB:I' 81810B 1r-!XISlINll SI1I'RNlNG , - (nl') ( 1-) I I l_ li I- 10 EXISl'1NO 10'-0", WATER lOWER srEIoI 0- ~ ClIIEIlFI.OW PIPE ~, C2 ( ra ~~. Vi \~ ~~ I;' C3~ ~ 84 \..--", ~~ cwu fIDE.'IlImlN 11"\ \W I- tll3 \j ..- FACINO lZ1l' -- FICNC 24l1' == CONDEIlSA1E"""I . r r. r~ \... 13\ "" CCIAX CA8LE ~ Pf.Nl1RA11ON , ==-l) rrYru __ ~ _ IF .. .. _0lil.__ ISlUD Fat CllIISIRUCIlllN, ~'~ . 1./ I'", ' ; -::- ".' . 'c.,-;;::,'.:,"""..::':;','::'. :r '. .......:;. ". .i--.~~.I:,~.,:...t'7I....';; ....-......''''.:... ':'."" Io-~ ./ Io-~ ./ Io-~ ./ 10- ~ 1/ '0. ~. '\ :J C1 NOlES: 1. .IlL WEI.IlIIC .. IlE1A1lON 10 10WER PeIElRA1lDNS IIUSI' . /ISE. CERIIFID .. AT tDSl" 1HE ISO POSIION IS RBlUIIED .. _ 01-. 2. lilt 1'IME1WI1lON .. 1HE COIIlEMSIaE CEIIJNIl aL REllUIlE A CURl MDUND IT. B2 o ~ SECTION _ 1/J"IIl'ooO" SECTION ELEVA~ . .. NONE '.J,.. E'f";';'-F"":"f';',C;;.. ",'" ..,~t.J~' AMERICAN PORTABLE TELECOM A 11)1 ffJ/I/IWRfr ..... '. . .' ==:-..~~.~... '-'. MDI1Ct': 1tIS IlINII<<l HAS ICll" lIEDl PUa8lEIl NG _____ _ _1: I ... .. ~y ___ _ " :.o~=~~~!~h ~~7=.~:"""",1l"'~""'- ,""(l.1IWR ~~~,:'E~~"- ....... _If NG AllRED 10 REI\IIlN IT _ l!SlIDr _ AllRED 1IlAT IT WIt. ICll" BE IIEI'llIIIlUCID CIlI'lBl. I!Nf OR CllHEIlIIlSE llISI'OIED OF llIlECII.Y ClIlIllllElLY, NOR USED fOR Rtr I'IlIIPClSE cme _ _ IT IS ~ I ExhibitJ PROPOSED TOWER ELEVATIONS '""" n&: CUM\Dl:1IInnft ," Il .. .. .. .... .. .. - .......- No. .. -- D ~ ~ ~ I I I A . I f=:= , ,"... V (.:.~ ) 15' "/ , ,,, / I' ,,/ II ,........~ "," ....... - _ I=ro WA1!Il .i'" " - _ (IICmlIII SIGRI) _ - - ~ , ~~~ -~~ ~ /-" ~ i---------::::::::::------------ V I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I \ 0", o o o o N'r ElIlIPUENT IIUIUlINC o -.... .... , , \ \ \ I o o 00 o==~ (11) IiIEDOItA IIDCla' _ oIIN'ER (.IUNI'ERUS SCOPULCIRIIoI) ~..{f' AT PUHl1NG (12' AT FUU. HEIllKT) LANDSCAPING PLAN SCALE: NONE .. - -- APT AMERICAN PORTABLE TELECOM It 1DS c:clIONY Ntl'IICE: 1llI$ _ IN NOT IEEN PIIILl$HEII NIO IS 1HE SlU PIIlII'ERIY Of' NB1ICN/. PORrAIIII:. 1ELCDlI NIO lS.l.DIT 10 lHE .-R 1'OlI1IlEll.. .... CONf1IlENIW. USE OHLT. NIIJ III CCNSIllERA11CIN l!F . 1HE LCWl Of'1lIS -. lHE ~ - AND _ 10 REnlRN If _ IlEIlI.UI' NIIJ - '!HAT If WLL NCJI' IE RIEPAllIIUCED. COPED. l.DIT OR _ DISPOSED Of' DIlEClLT OR IIIIIII:ClLT. - USED FOR _ _ lJIHEll 'IlWl lIICH If IS -. 01'___ ISSUED FllR alICSIRUClIOIl EXISIIC WA1!Il 1UWER (lOP 8lIlII.J ,---------T---------, I 1 I 1 I I I I I I I I I I I I c- N'T .a::as WDlElil ..) -- II"'~ _..... _.....-. or. '-'... _ ..,.......-.""- __ _ ~ 1 ... a _ ....... __ WI ~~~ - - '-",- C. IIWll -- --- - .......- II&. .-- ~ I I I I~ NDI'B 1. AU. PWIIS SIW.I. IE NIIlSEJI'( GRllWII SIOCK _ NlRMI. WElL ~ IIRNlCHES AND WXIROUS ROOT SI'SIEIlS. 1HET SIW.I. IE HfALlHI' AND FJlE ..- IlEI'ECIS, IIIJURT. llIE\SE AND 1NFECIlON. 2. AU. PWIIS SIW.I. IE DUO 10 1lETM! AS awIT fBQlS RllOlS AS POSSIILE 3. l'l.ANIING SIW.I. OCCUlt ..- 0PllIIUU _ PLNmNG srASDII. 4. IOTIOII Of' 1REE PI1S SIW.I. IE 'IHOROllGHLT LDOSEJoIED PRIOR 10 I'I.AII11NQ. 10PSllIL FOR PLNmNG SIW.I. BE Of' UNFllRU ClUoWIT. FJlE ..- SUlISDI. AND SRlNES LARClER _ ,. w.. 11lI'SlL SIW.I. CClNl'M! lIS CIIlCWII:: lIATl'ER AND HIWE A PH IWIClE FROlII ll.O - lI.5 IIlCLlISIVE. II. l'l.ANIING PI1S AND IEJlS FOR llEClDUClUS 1REES AND __ lIIW1. IE IW:IC FI.U:D _ A IiIlCI\lIlE Of' 4 PAR'IS 11lI'SlL AND 1 PN<< CXlIIIIEIlCW. OR HORIlCUL1URAL. !'[AT IIClS$, 'IHOROllGHLT 1IIlCED. IW:IC FU. FOR E\rUGREDl 1REES AND lIHRUIIS SIW.I. CllNSIST Of' 3 PAR'IS TDPSOIL AND 1 PART P&\T 1IllSS. 'IIIllIIDUGHLT IIIlCED II. WA1!Il 'IHOROllGHLT WIER I'WIlIIC, AIlClHl MORE IW:IC FlU. I' SEI'1UNG OCCURS. AU. PLNfI'S SIW.I. lIE SET 10 FlIW. F1NISHED GRAD. NO flI.IJNQ WLL IE PEIIII11ED ARllUND 1R\IIlKS OR STBIS 7. <!I'1!R l'l.ANIING AU. 11&5 SIW.I. IE PRUIEI) 10 REIlUCE IDF IItEA Ift'. APl'IDCIIMIB.T ONE 1HIID. IEAWlG CI!HI1lAL LtADER 1Im1tr. WHERE ntIS MIllllNf Of' PRUNING IS IiAIACIICAL. SPECW. A1TENIlllN lIHDULD IE GMN 10 1HE WA1!JIIlG Of' 1HE 1lIEE. II. AU. l'l.ANIING AND UIIIISCW'E WORK 10 lIE PEJIRlRIIU) II NXORIIIINCE _ 1HE AIIEIIICNI IUISER'/lIWl IoSllOCWlON SWIIoVlDS AS CIU1lHD II .AIIEIIICNI STMlWIllS FOR NIIlSEJI'( SIlICIC" PI8JIHEZI 1ft' .wi. a. AU. PlNIlNlS SIW.I. IE 'IIIllIIDUGHLT WAlERED A _UIot Of' 1WICE A WEEK BY 1HE CClNTlW:IllIl 1HIlClUlltIOUT 1HE FIRST GRCllIIG srASDN 1HE PWIIS /IIff: IN 1HE GROUND. 10. COlIER rw:K FlU. _ A 3" LA'I'ER Of' 1lOOO CNP AND _ IU.CH WIER SEI'1UNG IN BEEN N:COUNIm FOR. 11. AU. PlNIlNlSSIW.I. IE IUIE AND FI.DUIIISl1MG ONE FUU. 'tfAR FROlII M1E Of' 1HEIR INS1"AlJA1ION. - &-17.... - CITY OF SHOREWOOD Exhibit H PROPOSED LANDSCAPING l ~ - - ~ ~. t- r- .- '- '-I - -- !--I - ~= ~. i I I .~ D . . ElCISIINO PlAT BlW'IlEHI' IItEA o ElCI5lING CMRfUlW IWR<<l LDT o o o o o o o 0 o 0 I NOm CACT LOCATIOII Of' PIMER I AND m.co 10 IE DEn!IIIINIl IN FIEl.D. A SITE PlAN -.e l'-:IO'..{f' i I Ar,rr:~ ;_ AMERICAN PORTABLE TELECOM It 'IUS CDMIWIY ~ WAVE GUIlE EHIRl' PlAIE (FOR 12 ~ IIICRllFl.ECI' 81118 8CT \IENl' NODD WIIH EXIWJST SHUTTER (INSIDE) ~-- o I N'r ElllPWIT OIlUlUllNC I i I I 1 , I . ~! t-' , I i1iol ji ; ~ II 'b .-:> I I ~ a I ~i 01 bL L ~ o ""\ rOf1Sflfll - .........../ =:.. -0 .......... -- -- -- ~ I .... 4'-1. 'b i ~ . i ~ . i ~ 'b I .. 'b I .. 4'-,. I I I Ell (JW:K :l) Ell (lUaC 1) N'r ACCESS EASalEKT BIS IMSlC ----... ..........\ lI\'S EllIWBDIl ... I .... 38" WIDE BIaJlINC ENl1WICE ~ 0 _..{f' !ElISE IItEA H\IAC UHIT. 2 1/2 TtlH WIllI 5 KW HE4T. a-.cs .. 1lDIlCE:. 'IllS ~ ~ NOT I!II!N P\8.lSHEIl NIl) IS lHE SCl.E PIIlII'ERIY l!F MIfJlIClN I'OlITAIU - .NIIJ IS LIlIlT 10 lHE IIllRIlOlIBI f'OR lHEIl .., .. .-, . CONfIDEII1W. USE OHLT. NIIJ .. c:lNSIIlIERA11DNlll'. , lHE LCWl Of'1lIS -. 1ME - - NIIJ AIlREES 10 REnlRN If _ IlEIlI.UI' NIIJ - 1HAT If WlU. NOT IE RIEPAllIIUCED. ClI'tEll. l.DIT OR cm-.sE _ Of' IRCILT OR IIIIIII:ClLT. - USED FOR _ _ lJIHEll 'IlWl lIICH rr IS F1RISIlED. 8CT \IENl' NODD WIlH EXIWJST FM NID UlINEIl (INSIDE) ENLARGED SITE PLAN SCALE: 1/2'.,'..{f' NOm CClNTlW:IllIl 10 FEl.D LOCAlE CACT PDSIIION Of' ElUPMENT IlUI..llING. --- CITY OF SHOREWOOD '.. ..c.;;c"'z....~.....~:""~:~:.:A,..DAft4 I ! I ......, ...., _ ..... _ ...-. or '-' 1"" """""'" ..,. .. .... _ JW - .- '.' . _ _ _t 1 ... a .......... _~,.,~~.~,.-o.!.- 'C-"; . ,~....,~...,.:~. .....,..__ ,,; . - .-..... >"'c: .',.-. ....,A: -- Co .1IUSl --' Exhibit G PROPOSED SITE PLANS --- - - ___ II&. - ICM lIS -- --- ~ II II II ~L>-lt"l a a aa II 6 ~ CU a a -- - -- .--..., --..... a a a a -- a a a ....- a a ,f / / / + ~f ~I: I, ~ '~ 9 I , \ J!f \ i \ II I \ + + ,! \ \ a a a a aaaaa a a "aa ~ a a "- "- "" + '-.. " a aaa aa I I a + -~--D~ .' ) .~o 3J.NIOcI HS~V'" aQ r/} ((".-. Q .~ .. I..... i I i ul i .1' r I i I i I i I i I i.w, ... ~ . ... . .'.... .. . t . IIIII II I IIIIIIIIIIIIIIIIUJJJUJ..,. -....-- T T I I 10 - Q Z < ~ ~ ~ ~ ~ o ~ ~ ~ o 0< O~ 00< ~~ =~ OO.Q <z ~~p ....~o :EZ~ '-Z~ ~t::lP ~~l:Zl c; 8i =it ,: ~a X:G (I)" ...~ O.J ,.. '.'....! t::i Oij ," "J J , 'j I o ~ z ~ ::> U) 1& , Jij'.,......"..... .' 'Ii'!, Ii J;; I'll,'} t;~'; t S", Is-, Ir.U)i.... h!!.: tlll'/;,; lilt ;:ti': 11:i;I!;!: !lmlt!1 '.;1 a~II"11 htl: I '..Ii!ill. " I~gl~gl~ ~g!I;I!.tl B~t nl!1I ~I ~I rz:Ic E-4 J I I fj .~ E-4 ~ o ~ I~ ,...J' U. , " ..... E-"4' ~ ~'~ .....-- - . . Exhibit E EXISTING AND PROPOSED APT COVERAGE .5 and I-mile radii . . OWL ENGINEERING & EMC TEST LABS, INC. CONSUlTING COMMUNICATIONS ENGINEERS EMC TEST LABORATORIES 8899 Hastings St. I.E., Mlaneapolls, MN 55449 (612t 785-4115. Fax (812t 785-4631 1-800-797-1338 July 2. 1999 City of Shorewood 5755 Country Club Road Shorewood. Minnesota 55331-8927 Dear Mr. Larry Brown: I have reviewed the APT communications facility proposal for use of the west water tower. The analysis included a review of the proposed site as well as the two existing permitted tower locations as potential locations of the facility. I used the data supplied by APT to determine the existing system coverage without including the proposed west water tower. My review and analysis indicates that the present system has a coverage gap in the area of Highway 7 and Smithtown Road. I then included the APT proposed use of the west water tower. The analysis shows that the coverage gap is eliminated by the proposed location. ~ The next step in the process was to examine the system coverage on using the two existing approved communications site; the East water tower and the tower near the city hall. In both instances the coverage provided by these two sites did not provide the system coverage that is requested by APT. Page I I . d I P.Rt.- C;A/.-? I R '>1etS~, ~~a.J.Jefl et.n=tI ~~ ?n rnr , OWL ENGINEERING & EMC TEST LABS, INC. CONSULTING COMMUNICATIONS EIGINEERS EMC TEST LABORATORIES 8899 Hastings St. N.E., Minneapolis, MN 55449 (612) 785-4115 · Fu (612) 785-4631 1-800.797-1338 I also reviewed the radio frequency exposure that would be produced by the proposed communications system. Since the west water tower is located in close proximity to a school the RF exposure issue was carefully analyzed. The APT system is proposing to have the antennas mounted approximately 135 feet up the tower. I assumed a "worst- case" antenna configuration that used an omni-directional dipole antenna so that the . power level directly under the tower could be easily detennined. The APT system is proposing to operate with an output power of 1,000 watts (erp) which produced a RF radiation level of 0.02 mw/cm2. I then raised the power level of the transmitters up to the maximwn allowed by the FCC for the APT license. which is 1,640 watts (erp). Using this maximum value the RF radiation was calculated to be 0.032 mw/cm2. The present maximwn limit that is allowed for an uncontrolled location is 1.3 mw/cm2. This means that the APT proposal would . only reach a value of 2.46% of the present safety standard limit. The only additional requirement that I would place on the proposed system would be that they install appropriate signage at the entrance to the water tower to notify workers of the RF radiation source on the tower. This signage would be the same that is already used on the east water tower. In summary. the APT proposal is compliant with the technical requirements of the ordinance in that they have demonstrated that the location requested is required for their system performance and that the other existing towers in the city do not provide the Page 2 ?'d I P.Rt.- C;R/. -? I R '>1etS~' ~~a..J.Jefl et.n:II ~~ ?n rnr . /'- " . . OWL ENGINEERING & EMC TEST LABS, INC. COISULnNG COMMUNICATIONS ENGINEERS EMC TEST LABORATORIES 8899 Hatlngs St. N.l., MInneapolis, MN 55449 (&12) 785-4115. Fax (612) 785-4631 1.800-797-1338 needed coverage area. Additionally, the proposed APT system would not exceed the present FCC requirements for RF radiation exposure limits for uncontrolled places to members of the general public. One requirement that could be imposed is that RF radiation measurements are performed on the system after it is completed to verifY the radiation values and also check on the integrity of the ground based equipment. I will have the graphs prepared for the public meeting on July 5 to show the results of my analysis. If you have any questions in this matter please contact me directly. Sincerely, jj~JJ.fa.-t Garrett G. Lysiak:, P.E. ~ Page 3 god tgSv- FilE COpy CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOAEWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood. cityhall@shorewood,state.net MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Lany Brown, Director of Public Works. ~ . DA TE: July 2, 1999 RE: Application for Conditional Use Permit Installation of Antenna Panels-Minnewashta Water Tower by APT . American Portable Telecom (APT) has applied for a Conditional Use permit to install panel type antennas on the Minnewashta water tower. Four antenna panels are to be mounted on the stem of the water tower at a mounting height of 137.5 feet (refer to attachment 1). Existing Site Conditions: . The existing water tower is located by easement, on the Minnewashta Elementary School property at 23350 Smithtown Road. An access-utility easement is located along the centerline of the school parking lot, in addition to a 100 foot by 100 foot square area, which the water tower has been centered on (refer to attachment 2). The water tower is 200 feet in heighr with a "bowl diameter" of 5 5 feet 10 inches. Site Plan I Building Review: APT is requesting the location of an on site masonry building 18 feet, 8 inches long by 8 feet, 8 inches wide, to house transmitter and amplifier equipment for the antennas. A frame structure or "wave bridge" is shown north of the structure to support cables extending from the structure to the water tower (refer to attachment 3). The wave bridge is to be eliminated from the proposal. The applicant shall revise the plans to include a buried conduit, which is to extend from the base of the water tower to the interior slab of the accessory structure. This is similar to the current construction at the east water tower. The proposed cabinet adjacent the proposed wave bridge can then be mounted directly to the north face of the proposed building. ~~ PRINTED ON RECYCLED PAPER ... Conditional Use Permit - APT Antenna Installation West Water Tower July 2, 1999 Page 2 of4 The applicant's engineer shall provide the City with details of all penetrations into the water tower. Details of any penetrations for cables, wires, or conduits shall indicate how open air spaces shall be covered or caulked to seal off all air spaces to the interior of the water tower. This is important to prevent items such as fireworks from being stuffed into the interior of the tower. Plans also indicate that the structure will be wired for backup electrical power. It appears from the location of the generator sockets on the building, that placement of a generator near the sockets will block access to the water tower door for larger equipment. It is suggested that the structure be shifted to the south to allow for placement of a generator between the structure and the water tower. It is recommended that a Class 2 aggregate pad be constructed to allow for proper support of such a generator. It is recommended that the area originally proposed to be fenced in to protect the "wave bridge" can now be ut!lized to secure the area where the generator would rest. . Any generators brought to the site are to remain at the site only during periods of power outage. After power has been restored all emergency generation equipment shall be removed from the site, promptly. Any generators utilized shall be sound attenuated, and shall meet a maximum overall sound level of 75 decibels (dba), at a horizontal distance of7 meters. Easements I Legal The City of Shorewood has an agreement with the School District for location, access, maintenance and operation of the water tower. The lease agreement for this site also allows cellular communication equipment to be located and operated within the easement obtained by the City. The School District is to be provided the opportunity to review and approve the application for each communication vendor. . Plans submitted do not include a boundary survey for the site. The applicant will be required to provide the City a drawing indicating the easement for access, as it relates to the location of the utility and accessory structures. This drawing must be prepared and signed by a Registered Professional Land Surveyor licensed by the State of Minnesota. .. ~ Utilities: The site plan does not address the location of existing utilities. Plans need to indicate the location of watermains, storm sewer and electrical lines. The proposal indicates that the site is to utilize 120-amp 240-volt electrical service, with sockets provided on the building for backup emergency power generation. Plans are to be revised to show the source of power and location of the electrical utilities to the proposed building. Conditional Use Permit - APT Antenna Installation West Water Tower July 2, 1999 Page 3 of4 Attachment 4 indicates the location of the watermains in the area. The proposed building structure should be located further west, to provide a minimum separation of 10 feet between the footprint of the building and the existing fire hydrant. This will allow for repair of the hydrant and valves, if needed. It appears that the proposed location of the building will block access to the existing electrical meter for the water tower. Plans shall be revised to show the existing meter location, and provide adequate access for the reading of the meter and repair of existing electrical lines. Electromagnetic Fields and Radiation Levels: . The City of Shorewood has hired an independent communications consultant, Mr. Garret Lysiac of Owl Engineering & EMC Test Labs Inc., to review APT's proposaL Mr. Lysiac's memorandum is included as an attachment to the Planing Director's memorandum of review. Miscellaneous: If approved, the Applicant shall be required to enter into a lease agreement with the City of Shorewood which includes, but is not limited to, lease rates and schedules, modifications to equipment, periodic inspection of all equipment by the City's consultant, on going monitoring requirements and notification procedures. The applicant shall be required to provide the City of Shorewood a letter of credit in the amount of $5,000 to insure that the water tower construction/modifications are completed properly. . The applicant shall provide the City of Shorewood structural calculations for modifications to the water tower, and must be signed by a Professional Structural Engineer by the State of Minnesota, Recommendations: 1. The wave bridge is to be eliminated from the proposal. The applicant shall revise the plans to include a buried conduit, which is to extend from the base of the water tower to the interior slab of the accessory structure. 2. The applicant's engineer shall provide the City with details of all penetrations into the water tower. Details of any penetrations for cables, wires, or conduits shall indicate how open air spaces shall be covered or caulked to seal off all air spaces to the interior of the water tower. 3. Any generators brought to the site are to remain at the site only during periods of power outage. After power has been restored to the site, all generation equipment shall be removed from the site promptly. . . Conditional Use Permit - APT Antenna Installation West Water Tower July 2, 1999 Page 4 of4 4. Any generators brought on site shall be sound attenuated, and shall meet a maximum overall sound level of75 decibels (dba) at a distance of7 meters during a level of prime electrical load. 5. The applicant shall be required to provide the City a drawing indicating the easement for access. as it relates to the location of the utility and accessory structures. This drawing must be prepared and signed by a Professional Registered Land Surveyor licensed by the State of Minnesota. 6. Plans shall be revised to indicate the location of all existing and proposed watermains, water services, water valves, hydrants, storm sewers and electrical lines, services and meters. 7. The Applicant shall be required to enter into a lease agreement with the City of Shorewood which includes, but is not limited to, lease rates and schedules, modification to equipment, periodic inspection of all equipment by the City's consultant, on going monitoring requirements and notification procedures. 8. The applicant shall be required to provide the City of Shorewood a letter of credit in the amount of $5,000 to insure that the water tower construction/modifications are completed and inspected properly. 9. The applicant shall provide the City of Shorewood structural calculations for modifications to the water tower, and must be signed by a Registered Professional Structural Engineer licensed by the State of Minnesota. 10. Site-Civil plans shall be signed by a Registered Professional Civil Engineer licensed by the State of Minnesota, prior to final approval. > :::t ~ n =- S l'tl =:I ..... ~ = !! . . EXISTING HANDRAIL o ANTENNA ATTACHMENT TO TOWER (SIMIlAR) z ! . o I ;.. APT ANTENNAS ORIENTATED AT 0', 120' AND 240' ON THE STEM OF THE WATER TOWER (4 ANTENNAS PER StCTOR) . . 4 I/Z"' SCH. 40 MOUNTING PIPE (TYP) APT 1 5/8" COAX CABLE EXISTING CONDENSATE CEILING APT 1/2" JUMPER CABLE 5"' BOOTW/4 HOLES fOR 1/2" JUMPER CABLES (FOR A 4"' HOLE) MICROFlECT 816808 EXISTING 10'-0"' WATER TOWER STEM NOTES: 1. ALL WELOING IN RElATION TO TOWER PENETRATIONS MUST BE ASME CERTIFIED IN AT LEAST THE 5G POSTlON AS REOUIREO IN AWWA 0100-96. 2. ANY PENETRATION IN THE CONOENSATE CEILING WILL REOUIRE A CURB AROUNO IT. 6 i~ SECTION SCALE: 1/2"=1'-0" ~ U lI'l ~ ii! .. Q ... U ::> Q ... 0: ~ ~ I I . . SC.J.L~ SK.t:..'!CH OF EASEMENT PROPERTY ("t!' ~, r~---'-I I I ~ ':;:. riA..... \.:.-' ./ I I{;:,~ I i~; / '- ---- - rm - ;""1// / II p . E ! ' 0 ~aeaScD '- _. ~Io 01 WfA T~,'~"TOWER i .-., 0 0,. i _....:U~ ;:e'j."i :/ \ \. 1 11=. 100 ___ J/~_:/ \~>\ j LJ~'rT'~~- \\ I \ fl'-" L-", \?' = . ,. l,-..... \ ., ,- \ ;j i I I I - - PROPERTY Li NE \_,! ,: : ~ ~ ~; I I.;g ~ fi .- I ! I I a:: ~ i /.../ ~ f I . Iii I ; ~ \1IW'~ it I I" ~ "1 ,.- I !; _,,' r f :._\ \.:;. / !r I \ 1 I ;., "fl" I I,,~~--SO. LINE SE'/4 - N'I4!/i ' .~tl 'r =<. :'J{ '.'" ~O' .-' "C-~ ...'It_..''''' I ~. ."!:II ':l:II .;.. 0.1 :i.l:"'- ~. i',,\ U:.. :a- :~!,..! .. \ .~~-:..i/~ ,r-::.... ~"'..ii\-:;; '" .c~~1CU .. ~...rt'..; it . ~ .... .--- - - -~ i: -5M-I THTOWN:~ RQ"tfl _ __ :~a:-:- TT~ -:;;- ~ r..;l~ ~ - ~~ --:"i,--;':.71,.T.....-;;.-ir.. ~ .-:-:>~~._lC' ., :n4'.Jj tf.~~ _.i} ..~ t,v.S" t!:!.. ~.!..~... ,~' 1:.. i t ~...v:....~.... ~ "" or. .-..1.l......t~, V~1-'- J ;C=~,Q~~-....~ .Jif."0*t:.~.:I .~~~~ ~O c ~:Ii~t~~-;i~--'~~'\:.I I~.i~~~' .'. j ;.#1',1 ....4j...\'- 1..",,-):.; i t.~':': . .... "'to";" == l~i","j"': .- "", -.: (~f ~. ~!Q" ....... :: ,JJ~ pnc ~ ld. . ." _.1'" . "-"--'':.l .. - ~ 957.5 "T , 3: Z ! ! i ! I I r ' -I , 1- .... , w Vl I.:.l Z ...l Drawn By: 01 ~u Sche!en ,,~... ;;';;;~~e" !ne. !:: ;i:tee~ . Arc!litect: . ?1&:::4n . Su~~yon :00 ?I.tt !"..c. tuc. . :~ y.,.....la 3ouJe".rll V13:1..00!ls. lIIH ::..ts.t::5 . it:.~'~":~ :~DD Gete' '-,- /c= i.E. P,E. = iEMPORAR~ EASEMENT = P~RMANENT EASEMENT i i I : ! , ; I ~ MINNEWASHTA SCHOOL NO. 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'-,", ~ ",/ \ / .J \~ -4' - '-=\. ,,~./ --- -: ___ ;' .... .....".} e, ~ ............ ''''~, ":;', ,> - '. "... -, " .... ", '....... " '55 .......... . " "'-.. ~ ) . . OS/24/1999 19:12 6124747208 WD SMITH PAGE 01 ~ f:ts<l ~horewood PUBLIC HEARING NOTICE Who: APT Minneapolis, Ine, (Aerial Communications) What: A Public Hearing before the Planning Commission. Why: ' The purpose of the hearing is to consider a request for a Conditional Use Permit for the installation of PCS (Personal Communication Services) antenna on the __,'_~-~ ',_ _ ."" ", ----water tower-foetrted on me Minnewashca Elementary. Sehoal property -at. 26352 Smithtown Road. . When: Tuesday, 6 July 1999 at 7:15 P.M. or as soon thereafter as possible Where: lv'IN Shoiewood City Hall Council Chambers, 5755 Country Club Road, Shorewood. A Legal Description of the property. is on file at Shorewood City Hall P.I.N.32-117-23-24-0013 ***5ee Map on Reverse Side *** Verbal and written comments will be considered at the hearing, Anyone having questions relative to this matter may contact Brad Nielsen, Planning Director, or Patti Helgesen by phone at (612)474-3236, by FAX at (612)474-0128. or E-Mail at "cityhall@ci.shorewood.mn.us". . .- .,.-... - -- "Or you. may'subnui 'youi'wniien-conuiieniS via 0.5, MaiIto:' _....... "Cii:}t'of Shorewood-- -- --. ",' - . -.-.-., *1 Ibb . ,. c/o Planning Dept. ~ \.A"..J ~ ~ ~-:.. IL ,,_, ~. · 5755 County Club Road _ : I ,.- -q. r-- -~ ~~Hvfew~MN 55331 CityofShoreWoku..... ......a..:;t' ~ ~ ~.i try- ! BRADLEY J. NIELSEN JU.... 6~ ~ \ , Planning Dir~ctQ~' - · Lu. O. .S'A.... "'",.;-/./ " : 5'",-1.0 a t 1_..." ' : ' \-~"" u tl) ~ . . '.. ,.."."":-. . . From: mbookhout@uswest.net <mbookhout@uswest.net> To: cityhal/@cLshorewood.mn.us <cityhal/@cLshorewood.mn.us> Date: Tuesday, July 06, 1999 11 :43 AM Subject: PCS Antenna Dear Brad Nielsen: Re the public hearing scheduled for today, July 6: We are residents of Noble Road in Shorewood, looking directly at the water tower on the Mnwshta School property. We are very much opposed to the installation of any PCS antennae on the tower, mostly because we don't want to look at them for the rest of our lives. We also have concerns about the potential hazards that these antennae may present to the children at the school over the long term. Please register our opinion. Please DO NOT use this tower for antennae!! Sincerely, Mark and Marla Bookhout 26755 Noble Rd Shorewood, Mn. 55331 Page 1 of 1 FILE COpy .-........ -~. .. ............-... ...........-- l~D ~(CrEnW1~~ ,JUL 6 1999 ~ .. ~ 8y 7/6/99 . . .. Teri Naab Page 1 of 1 From: To: Sent: Subject: <Anacker@aol.com> <Cityhall@cLshorewood.mn.us> Wednesday, July 07,19998:30 PM antenna on Minnewashta school Dear City Council, I am writing to discourage you from agreeing to place a cel/ phone antenna on the watertower at Minnewashta school. The use of the antenna will cause some level of radiation. While this level is low, the exposure could be significant due to the long amount of time the children are at school. I am also concerned about the effect of the radiation on young children. Shorewood already has adequate cel/ phone coverage for it's residents. I don't believe the possible risk to the children is worth the monetary gain. Please vote no to the plan to put a cel/ phone antenna on Minnewashta tower. Anacker Noble Road Mn Sincerely, Susan 26915 Shorewood, 7/8/99 -1r-I1-I-Ft-I> - I>-Ft-~-J?-1r- 1201.24: L-R LAKESHORE RECREATIONAL DISTRICT: Subd. 1. Purpose: This District is intended to recognize the desirability for areas to serve the lakeshore recreational needs of the City which of their very nature are by geographic necessity located in proximity and adjacent to residential areas of this community. Lake Minnetonka is the largest single park and recreational facility available for use by the citizens of this City and the providing of an opportunity for access to that facility is, in the opinion of the City, an adjunct of zoning by the City. Recognizing the primary residential nature of Shorewood, it behooves the City to subject such possible areas available for access to the lake to close scrutiny and limitation so as to insure that use of such land does not unduly infringe upon property rights and public health, safety and welfare of others residing on nearby residential sites. . Subd. 2. Permitted Uses: The following are permitted uses in the L-R District as regulated herein with special limitation requirements and conditions attached as provided in subdivision 5- 8. below: a. Water-Harboring of Boats: At docks attached ,to land including limited related service facilities as hereinafter authorized, w hieh lmilding pCmiit and subject to an annual operating license which shall be issued only in accordance with the following standards and limitations. Any license issued hereunder shall take into consideration the historic use of the subject property with respect to the use of power boats versus sailing boats. (Ord. 180,5-19-86) Subd. 3. Permitted Accessory Uses: The following are permitted accessory uses in a L-R District: a. Off-street parking as regulated by Section 1201.03 subdivision 5 of this Ordinance, and by Section 1201.24 subdivision 8.h. of this Section. . b. One clubhouse building, not exceeding l'llt tJtl'tf,,st:md fi v! :rttlld, ed (1500) two thousand (2000) square feet of floor area on the first floor level. This building may be used for sale of limited items used in conjunction with boating, including fishing bait and tackle, light accessory marine-line equipment, soft drinks, prepackaged foods, shower and meeting rooms. c. One storage building, not exceeding Jev'tll }ztf,lldt td fifty (750) one thousand two hundred (1200) square feet of floor area. d. Gasoline dispensing equipment (boat only) subject to design standards of the Minnesota Uniform Fire Code, approval of the State Fire Marshall, the local fire marshal, the Pollution Control Agency, Department of Natural Resources, and other applicable agencies, and if authorized by the City Council. Sale of gasoline is limited to those individuals renting or leasing dock slips, or launching boats from the subject site, or, in the case ofa yacht club, to members of said yacht club. 3/99 58. e. FiJhillg bBoat rental, in compliance with LMCD regulations and as authorized by the City Council. Subd. 4. Conditional Uses: The following are conditional uses in a L-R District: (Requires a conditional use permit based upon procedures set forth in and regulated by Section 1201.04 of this Code.) a. One (1) single-family dwelling used as a caretaker residence, provided that: (1) The dwelling shall comply with the requirements of Chapter 1004 (Rental Housing) of this Code. (2) The provisions of Section 1201.04, subdivision Id( 1) of this Code are considered and satisfactorily met. b. Open and outdoor, dry land storage of boats and boat trailers as an accessory . use, provided that: ( 1) The area is fenced and screened from view of neighboring residential uses or if abutting an R District. (2) Storage is screenedfrom view from the public street right-of-way. (3) Storage is landscaped to provide a buffer from all other public rights-of- way. (34) Storage area is grassed or suifaced with pavement or class ~ or the equivalent, to control dust. (45) Landscaping is provided in compliance with Section 1201.03, subdivision 2g of this Code. . (5) Allligltting shall he h"l'ded and JO dilected that t:ft fig:lt JOtf,1'Ce shallllot he viJihle ft mil the ptf,hlic I ig:lt of .MY, tht lak~, m ft 'Om Illiglthdl ing I eJidmce,s. (6)( 5) Except for winter storage of boats, 5storage area does not take up parking space as required for conformity to this Ordinance. fi1(6) The provisions of Section 1201.04, subdivision Id(1) of this Code are considered and satisfactorily met. Subd. 3-.5. Lot Requirements and Setbacks: and 13ttilding Reqttircmcnts. The following minimum requirements shall be observed in a L-R District subject to additional requirements, exceptions and modifications set forth in this Ordinance: a. Lot area b. Lot width Not less than 60,000 square feet Not less than 200 feet -2- 3/99 c. Lot depth d. Setbacks: ( I) Front yard (2) Rear yard Not less than 150 feet Not less than 35 feet Not less than 50 feet (from the ordinary high water mark) (3) Side yard (a) From residential (b) From nonresidential (4) From public right-of-way other than street Not less than 50 feet Not less than 15 feet Not less than 10 feet c. Duilding Height Minimtlm. (1) Principal bldg. (2) Accessory strocttlrc Not more than 2 storics nor fiiore than 36 feet, whichever is least Not more than 15 feet . Subd. 6. Building Requirements: a. Height: The clubhouse structure shall not exceed two and one-half (2 112) stories or thirty five feet (35'), whichever is less. Other accessory structures shall not exceed one ( 1) story or fifteen feet (15'), whichever is less. Subd. 4.7. Application Information Requirements: The following information is to be submitted to the City for consideration of rezoning to L-R, Lakeshore Recreational District: a. Name and addrcss of 1tpplicMit. b. N.nnc and addrcss of rcpresentltti vC of applicant. a. The landowner's name, address and interest in the subject property. . b. The applicant's name and address if different from the landowner. c. The names and addresses of all professional consultants who have contributed to the preparation of the application being submitted, including attorney, land planner, engineer and surveyor. d. Evidence that the applicant has sufficient control over the subject property to effectuate the proposed rezoning, including a statement of all legal, beneficial, tenancy and contractual interests held in or affecting the subject property and including an up-to-date certified abstract of title or registered property report, and such other evidence as the City Attorney may require to show the status of title or control of the subject property. e.e. Legal description of property upon which proposal is to be located. -3- 3/99 3/99 df Written description of proposed operation and use. e.g. Site plan similar in detail to a preliminary plat drawn to a scale of one inch to twenty feet (1" = 20'), and which site plan shall disclose the following: (1) Dimensions of the site. (2) Location and dimensions of all present and proposed buildings. (3) Location and dimensions of land recreation facilities. (4) Road entrances and exits. (5) Access roads and their design/construction standards. (6) Location of parking and traffic flow. (7) Location and design of screening. . (8) Location and design of lighting. (9) Detailed landscape design and planting plan specifications. (10) Drainage. (11) Location and dimensions of authorized related services. (12) Signs. (13) Lakeshore footage. (14) Location, shape, design and dimension of docks, in compliance with . LMCD 1 egttlati"tls approvals. Each dock shall be numbered and there shall be . indicated whether one or more than one boat shall be harbored within the designated dock. (15) Location and description of boat dock canopies. (16) Flow of boat traffic. (17) Location of any proposed boat ramp. (18) Zoning of property within five hundred feet (500') of the site. (19) Location and design of trash collection facilities and access to same by trash collectors. (20) Interior design and use of the building shown on the plan. -4- (21) Other items peculiar to the facility. t.h. A preliminary stlltement bMed tlpon Minncsottl En. ironmenttll Qtltllit) DoM'd fOfmllt and criteria of the potential economic and en dronmenttll impllct on and including. h. A written statement describing how the property is to be designed, arranged and operated in order to be compatible with adjacent residential properties, including but not limited to: (1) Operation of fliCility and effect tlpon stlrrotlnding tlses, incltlding, btlt not lirnitcd to. W(l) General compatibility and impact upon surrounding living environment. (b) Property .alues. . fe1(2) Air and water quality. W(3) Wetlands. (c) Open spliCe. ffl(4) Noise. W(5) Traffic. ffl( 6) Boat harboring and lake use. g.i. A description of use for which all buildings on the property will be used. . h.j. Copies of approvals received from State, regional and other agencies who have or claim jurisdiction over the proposed use, or names of agencies to whom applicants propose to request and obtain approval for operation as proposed. Subd. 58. Special and Specific Standards and Conditions: The following are special and specific design standards and conditions of limitations applicable to water-harboring of boats. a. Site shall be located on a lake which has at least two (2) public accesses of at least fifty feet (50') in width located within the ShorewoodCity limits. No site shall be located closer than five thousand feet (5,000') as measured along the lake shoreline to any existing authorized multiple use water harboring boat facility. b. All applicable State building and operational standards are complied with. c. The minimum number of slips to be authorized shall be ten (10); the maximum number of slips to be ll:tlthorizcd to be rcgtllated for each licensee based upon the -5- 3/99 spceifil limitations comptlted l:\:S follo..s. (1) A minimtlm of six htlftdred (600) sqtlare fcet of "water harbor M'Ctl shfill be reqtlircd for the WMcr harboring of ellCh bOllt. (2) The ntlmber of boats to be hM'bored at a site shall be determined on the bMis of thc t~o (2) following formt1I~. Thc fomltlltl generating the le~t ntlmber of slips shtlll tlppl)": (a) MtdtiplJ the ltlkeshore footage times t~o htlndrcd feet (200') (the distllnce flOm me lltkcshore) dhidcd by six htlndrcd feet (600'), the minimtlM harbor rcqtlircd to store a boat. (b) At maximtlm, one slip per t ~ 0 thotlsand fi. c htlndr cd (2,500) SqtlMC feet of lot area of the site. (3) The maximtlm ntlmber of boats to be stored on any site shall be limitcd to . se.cnty fi.e (75). shall be consistent with the number of slips licensed by the Lake Minnetonka Conservation District, pursuant to the LMCD Code of Ordinances. d. Minimum lakeshore footage required shall be two hundred fifty feet (250'). e. One btlilding locatcd on the site m~ be designed for tlse as a eltlbhotlse to servre o..nelS of bOMs stored on the premises, vyhich shltll be constmeted to meet the reqtliIements of State btlilding codes+' and shtlll not cxceed two (2) stories in height. One other btlilding m~ be permitted on the site, the tlSC of ~ hich shltll be limited to llCeessory stortlge. The eltlbhotlse shall not contain mOl e than one thotlsand fi. e htlndrcd (1,500) sqtla-rc feet on the first floor le.el. The storage btlilding shall not contmn more than seven htlndred fifry (750) sqtlare feet nor be more than one story in height. (1) The principltl btlilding mtly be tlsed for sale of limited items tlscd in . eonjtlnetion with. boating, inc1tlding fishing btlit tlnd tackle, light accessory marine line equipment, soft drinks, prepackaged foods, sho".ver and meeting lOoms. f. G~oline dispensing eqtlipment (boat only) mtly be permitted on the premises, subjeet to design stMdards of the Minnesottl Uniform fi'ire Codc, appro. al of the Statc rire MM'shltll, Pollution Control Agency, Departmcnt of NMtiftll Resources and other applicable agencies, and if authorizcd by the City Cotlncil. g. rishing boats may be offc.rcd for rent if ltt1thorized by the COtlncil. h.e. Boat launching ramps shall be permitted only where and when specifically authorized by the Council who, when determining authorization, shall take into consideration: (I) Traffic congestion. -6- 3/99 . . 3/99 (2) Safety. (3) Proximity to homes in the area. (4) Excess parking available. i:- f Location and Construction of Docks: (1) Dock structures &shall be constructed no closcr than t'v'vcnt) feet (20') to in accordance with the following setbacks from the side lot lines extended into the lake: For that portion of the length of the dock which extends from the shore The setback shall be: Zero to 50 feet 10 feet 50 to 100 feet 100 to 200 feet 15 feet 20 feet (2) Dock structures Sshall extend into the water no more than two hundred feet (200') as measured from the point the dock touches the shoreline. (3) Shall be located no closer than one hundred feet (100') to an) lake channel. t4t (3) Dock structures &shall be constructed and maintained to mcct State standards using ::Fthe Minnesota State Building Code as a standard. shall be tlsed in making the Ie. k ~, A minimum live load of forty (40) pounds per square foot, and a maximum deflection ofTf%4e 1/180 of span shall be required. (5) Gasoline dispensing cquipme.nt shall be located on a dock scpM'Mcd by a .v'valkw~ from an)' docks on whieh boats me stoled, Md shall be 10eMcd no closer than twenty feet (20') front M) bOM slip. Additional requirements ~ mttdc b, the StMc file Marshall shllll also be complied with. f61-( 4) Dock structures &shall comply with the requirements of the Lake Minnetonka Conservation District (LMCD) Code of Ordinances, as may be amended. r. g. Restriction on Use of Land: (1) Not more than fiftecn (15) of the bOMs to be hM'borcd ma, at M) one time be dry IMd stored on trailers or cradles; the working bOMS owned by the applicMts shllll be execpted from this pro. ision. Subject to approval by the City Council, dry land storage of boats and boat trailers shall be confined to designated areas of the site in conformance with subdivision 4. of this Section. -7- 3/99 (2) No outdoor storage of other items shall be permitted. (3) No outdoor public address system or outdoor music shall be permitted to be used in conjunction with the facility. (4) No license for dispensing of intoxicating liquor or non-intoxicating malt liquor shall be issued for the property. (5) No food shall be served from the property except that prepackaged foods and that those foods dispensed from a vending machine shall be allowed. In the case of a private club, food may be served or catered in for club members, and guests accompanied by members, but in no case shall meals be offered for sale to the general public. Ie h. Parking, Roads and Driveways: (1) One motor vehicle parking stall, fOI each M[thorized boat stall shall be . provided computed at the minimum size of three hundred (300) square feet, shall be providedfor each authorized boat slip. (2) No parking shall be permitted within fifty feet (50') of the ordinary high water mark. (3) Access to site shall be from public arterial or collector streets as defined by the Comprehensive Plan or from a street approved by the City Council and shall be free and clear to a minimum width of twenty fotlr fect ~ twenty two feet (22') of driving surface. (4) All access roads and driveways shall be surfaced with a permanently dust-free surface; the proposed facilities, including roads, driveways and parking areas shall provide for drainage of surface water runoff in accordance with the storm drainage plan adopted by the City Council. No direct drainage to the lake shall be permitted. Access roads and driveways shall be paved for a distance of at least forty feet (40') measured from the edge of the street pavement. . (5) No parking area shall be permitted within any required side yard. No parking shall be permitted on public road rights-of-way or public access driveways. l:- i. Screening: Where a use abuts an R-IA through R-2C District, buffer fences and/or planting screens shall be installed by the permit recipient according to provisions of Section 1201.03, subdivision 2.g. of this Ordinance. m. Signing: No signing othc.r than property identifieation vv hich is nonilluminatcd and is limited to no more than ten (to) sqtlare feet shall be pemlittc.d. Said sign shall be of a ctlstom design in chmactcI with the alGa and is stlbjcct to apprtHal of the City Council. -8- j. Signage. The total number of signs allowed on the site shall be two (2), one facing the street and one facing the lake. Signs shall be non-illuminated, shall not exceed twenty (20) square feet in area each, nor more than eight feet (8') above grade. No sign may be erected without the approval of the City Council. fi:' k. Illumination: Any lighting used to illuminate an off-street parking area, other area, or structure, shall be arranged so as to deflect light away from any adjoining residential use, the lake, or and from the public streets. Direct or sky- reflected glare from floodlights shall not be directed into any adjoining property. The source of lights shall be hooded or controlled in some manner so as not to light adjacent property. Darc incandcsccnt light bulbs shall not cxceed onc foot candle (mcter reading) as mcasured from thc ccnter linc of said street. Any No light or combination of lights which cast light on residential property, the lake, or the public right-of-way shall fl:Ot-exceed four-tenths (.4) foot-candles (meter reading) as measured from ~ the property line and 250 feet from the shoreline. . 0:' l. Noise: Noises emanating from any use shall be in compliance with and regulated by the State of Minnesota Pollution Control Standards, Minnesota Regulations NPC, as may be amended. p:- m. Drainage: No direct flow of surface drainage to Lake Minnetonka will be permitted. Site grading and drainage plans shall be reviewed and subject to the approval of the City Engineer. tf. n. Prior to construction, approval of all necessary applications and permits as stipulated by law from the Lake Minnetonka Conservation District, Minnehaha Creek Watershed District, and appropriate State agencies shall be demonstrated and filed with the City. Subd. 6 (9). Application Evaluation: . a. Upon receipt of an application containing all of the information enumerated in subdivision =l: 7.hereof, the City Council shall review the same. b. If, in making the review, the Council finds: (1) That the public health, safety and welfare or public rights might be cndangcltd adversely affected by the rezoning or issuance of a license, the Council shall require a3 a conditionttl precedcnt before refcrml refer the application to the Planning Commission for a study of the consequences of the proposal upon: (a) The natural environment. (b) Public health, safety and welfare. (c) The possible infringement on the public rights to use the public water. -9- 3/99 (d) Any unreasonable infringement or restrictions on the use of existing adjacent residential areas. c. If such a study is ordered, the same shall be carried out~ ffl Bby a person or persons competent in the knowledge of environmental protection and urban planning. The person or persons chosen to conduct the study must ffl Bbe approved by the Council prior to the commencement of the study. d. The applicant shall, prior to the commencement of the study, deposit with the City Clerk that sum of money the Council deems necessary to pay for the cost of such a study. e. The completed study shall be filed with the City Clerk Zoning Administrator before the application is forwarded to the Planning Commission for consideration. by the body. . f. The environmental study shall be waived by the City Council in the event such a study is ordered by the Minnesota State Environmental Quality Board. g. The Planning Commission, in making its recommendation to the City Council, and the City Council, in making its decision on the request for the rezoning, shall take into consideration: (1) The environmental study report, and (2) The effect \!V hkh that report 3tate3 the proposed development may have upon the public health, safety, welfare or public right to use the public water. Subd. =t.10. Licensing of Facilities Authorized Hereunder: . a. Upon granting of a rezoning pursuant to this Ordinance, the applicant shall be required, prior to operation, to obtain a license to be issued annually by the City Council. (1) The liccn3e 3hall be i33tlcd on or before December 15 ltUltltllY 30 of each yeM' for the enstling t\!Vel.e (12) month3. ( 1) An application for a license must be submitted to the Zoning Administrator and accompanied by payment of the required license fee. Licenses shall expire on December 31 in each year. Each license will be issued for a period of one year. (2) The license shall authorize the applicant to operate the facility in accordance with the terms of the any conditional use permit, together with any -10- 3/99 . '- "" additional requirements determined by the Council. (3) Renewal of the license shall be granted only provided the operation is in conformance with the terms of the conditional use permit. b. The City Council may, after a public hearing thereon, pro". ide for changes in the method of operating the facilit} before gIanting an) Iene..al of the license, pIO . ided. (1) The Council deems the changes neccssar) to protect the health, safct) and ..dfare of the ptlblic. (2) An anntlal license fee shall be chaIgcd by the Cit) bllsed tlpon the ntlmbcr of slips atlthorized, 'v.hieh fee shall be determined from tinle to time by resoh:Ition of the City Cotlncil. . b. A license will be issued to the applicant only and is not transferable to another holder. Each license will be issued only for the premises described in the application. A license may not be transferred to another premise without the approval of the City Council. If the licensee is a partnership or a corporation, a change in the identity of any partner or holder of more than ten percent of the issued and outstanding stock of the corporation will be deemed a transfer of the license. c. An application for a license shall be accompanied by a plan, prepared by the applicant, setting forth a procedure providing that seasonal rental of available or unrenewed slips shall be first offered to the City of Shorewood residents. . d. Issuance of a license shall take into consideration the historic use of the site under consideration with respect to the use of power boats. With exception of power boats necessary for the operation of the facility, water harboring of boats on any site located in Gideon's Bay shall be limited to sailing boats only. Subd. PI.II. Termination Procedure for License Previously Issued: a. If upon inspection by the representative of the City Council, it appears the facility is not being maintained or operated in accordance with the terms of the outstanding license: (1) The licensee shall be informed of such violation in writing by the €ity €lerk.Zoning Administrator. (2) The licensee shall be notified he it has twenty (20) days to correct the violation. -11- 3/99 ~ . (3) If the violation is not corrected within said time, the City Council may revoke the license, but not until licensee has been given an opportunity to be heard at a regular meeting of the City Council. b. Failure to have a valid license in force shall be prima ftteftt facie evidence of a violation of this Ordinance. Subd. ').12. Use of the racility Authorized IkIeunder: 3/99 a. The applicant shall file with the Cir, Clerk, by April 15, a complete list of the slipholdcl'8, including nmone and adtbcss of the OVvneI of the boat, a description of the boat, and the registIation numocr of thc boat, and slip number rented. Slip changes a:ndl'Or new rentals follovt'ing April 15 shall be filed with thc Cit, Clerk 'v"v'ithin ten (10) days, induding the same information. b. The number of boats Ow hich IDa) bc stored in the facility shall not exceed that . authorized by the license, and only those boats vvhich have ocen Iegistered v9'ith the City Clerk ID~ be stOled in the facilir, , e. Seasonal rental of ~\'v ailltb1c or unrene ~'v'ed slips shall be first offered to the City of Shorewood residents through febrtIttry 15 of an) gh'cn )car; thcIcafter, the boat slips IDa) be made a, ailablc for rcnta1 to non Shore ~ ood residents. . -12- (' c.- ~ C. c..- ~vtf LAKE MINNETONKA CONSERVATION DISTRICT 2000 BUDGET AND LEVY (draft) 1990 Census Taxable Net Tax % of Total Net Share of Share of Share of Total Share of Total City Population Market Value Capacity Tax Capacity Admin Budget Exotics Budget In Budget In Budget 2000 19" DEEPHAVEN 1,324 418,540,300 6,652,357 4.8% 9,956.47 4,797.22 14,753.89 11,340.60 EXCELSIOR 1,160 130,528,100 2,379,874 1.7% 3,561.92 1,716.20 5,278.12 4,233.82 GREENWOOD 250 90,192,500 1,443,769 1.0% 2,160.87 1,041.15 3,202.01 2,419.33 MINNETONKA 18,687 4,092,052,500 69,561,756 20% 25,735.80 12,400.00 38,135.80 30,241.60 MTKA BEACH 204 95,350,000 1,549,246 1.1% 2,318.73 1,117.21 3,435.94 2,721.74 MINNETRlSTA 1,195 415,321,500 6,417,375 4.6% 9,604.78 4,627.77 14,232.55 11,189.39 MOUND 3,710 475,201,300 7,312,222 5.3% 10,944.08 5,273.07 18,217.15 13,003.89 ORONO 2,613 930,521,400 14,878,853 10.8% 22,268.94 10,729.60 32,998.54 26,461.40 SHOREWOOD 2,026 621,954,800 9,489,865 6.9% 14,203.33 6,843.43 21,048.78 16,935.30 SPRING PARK 741 78,266,800 1,496,620 1.1% 2,239.97 1,079.26 3,319.23 2,721.74 TONKA BAY 577 182,796,700 2,883,627 2.1% 4,315.88 2,079.47 8,395.35 5,141.07 VICTORIA 756 274,998,400 4,121,683 3.0% 6,168.86 2,972.27 9,141.13 6,653.15 WAVZATA 1,715 543,695,000 8,414,970 6.1% 12,594.55 6,068.29 18,862.84 15,120.80 WOODLAND 176 106,544,900 1,740,406 1.3% 2,604.84 1,255.06 3,859.90 3,024;16 35,134 8,455,964,200 138,342,623 69.7% $128,679.00 $62,000.00 $190,879.00 $151,207.99 Maximum Levy Per MN stBtut8 1038.835 $204,634.33 (Total Taxable Marte<<Value. .00242'1(,) Per MN statute 1 O3B.631 , no city may pay more than 20'1(, of the totalleyy. The City of Minnetonka would pay a constant 20'1(, of any amounts tIO be levied. Remaining cities factor for determining levy amounts is computed as: (City Net Tax Capacity f (Tolal Net Tax Capacity. Minnetonka Net Tax Capacity)) . 80'1(, Total Net Tax Capacity Jess Minnetonka Net Tax Capacity Net Tax Capacity for remaining 13 ciIIes 138,342,623 (69,561,756) 68,780,867 ~ ~ 2000 Budget revision.xls 5126199 9:07 AM Pllge 1 of 3 1"7 1"7 1118 1"8 199. 1"' 2000 Budget Ac:cu.I Budget Actual Budget YTD (3131>> Budget ~~~:!i, tr~~ .. . dl ,. Administration a) lMCO Cornmunllles Admn Levy 80,524 80,524 109,640 109,640 109,208 32,380 128,67' b) Reserve Fund Contribution 48,000 0 0 0 15,000 0 0 c) Court Fmes 40,000 43,173 40,000 40,591 40,000 11,659 40,000 d)Licenses 86,000 105,103 100,000 105,671 100,000 85,473 106,000 e) Boat and Water Safety Education 2,240 2,100 210 2,000 f) InI8rest, Public Funds 8,000 11,398 8,000 5,716 10,000 3,062 8,000 g) Other Income n 1,000 3,687 2,000 15,624 2,000 49,111 2,000 (") $42,068 was received from the Freshwatler Centw In 1999 for the oIIice r8Iocation which occurred In 1998. SUB- TOTAL ADMINISTRATION 263,524 243,885 259,640 279,482 278,308 181,895 286,67' 2. Exotica Management a) lMCO Cornmunllles Exotics Mgmt Levy 87,500 87,501 84,500 84,500 42,000 12,454 62,000 b) Other Public AgencIea 24,500 23,854 24,000 23,854 24,000 0 24,000 c) PrIvate Solicitation 1,000 0 1,000 0 0 0 0 d) Reserve Fund Allocation 12,000 0 5,500 5,500 30,000 0 10,000 e) Int8Mt 12,000 8,021 12,000 10,362 8,000 3,879 8,000 SUB-TOTAL EXOTICS MANAGEMENT 117,000 99,376 107,000 104,218 104,000 16,333 104,000 TOTAL REVENUES 380,124 343,281 316,640 383,698 382,308 198,228 389,61' Total LeyY 148,024 148,026 174,1.-0 174,140 111,208 44,834 190,61' Reserve Fund A1locationa 60,000 !! 5,500 5,500 45,000 0 10,000 .I~: ru' V ADMINISTRATION 1. Personnel Ser/le..: a) Salaries (Includes MHroII NIated Staff time) 111,418 81,884 95,480 86,181 102,500 24,678 101,100 b) P1anningfSpeclal Projeds InWn 0 3,868 0 0 0 c) Employer Benefit Contributiona 18,64& 15,477 18,618 19,373 18,&68 4,975 1',97' SUB-TOTALPERSONNELSE~ES 130,064 107,361 112,098 118,403 121,168 29,&53 121,479 2. Contractual Service.: a) 0IIIce L.... & StIorage 17,160 1un 17,952 22,451 18,000 0,042 18,960 b) ProfeaaIonal S4IfVicels 10,000 10,988 10,000 10,623 10,000 2,882 11,000 SUB- TOTAL CONTRACTUAl SE~ES 27,180 28,260 27,952 33,274 28,000 8,924 29,960 3. otIlce & Administration: a) OIfice, General Supplies 4,500 3,035 5,000 2,428 4,500 1,268 4,000 b) Telephone 2,000 4,006 4,140 3,381 4,440 1,495 .. c) Postage 5,000 3,175 4,500 3,221 4,350 1,496 ',ioI'...", d) Printing, Publications, AdveftiaIng 2.500 2,187 2.500 85' 2.500 0 4,000 e) Maintenance, 0IIIce Equipment 2,000 2,470 2,000 1,85Q 2,500 78 2,000 f) Subscriptions, Membershl~ 300 1,034 450 1,130 450 99 1,000 g) Insurance, Bonds 7,000 6,705 6,000 8,708 7,000 0 7,000 h) Public Information, Legal Noticee 2,000 2,099 2,000 895 2,000 114 2,000 i) . Mileage, Meeting Expenses, Emp. Training 1,500 1,280 1,500 1,871 1,500 458 2,000 D Boat and Water Safety Education 784 1,384 2,100 539 2,000 k) Wintemel 274 300 75 300 I) WebPage/lntemet Maintenance/Service 1,143 1,000 0 1,000 SUB-TOTAL OFFICE & ADMINISTRATION 26,800 26,785 28,090 24,755 32,640 5,620 33,7.-0 2000 Budget revision.xls 5126/99 9:07 AM p..,....f"l.., ('f '1 1"7 1..7 1198 1..8 1"' 1"' 2000 Budget Actual Budget Actual Budget YTD(3131) Budget 4. Capibll Outlay: a) Furniture, Equipment 1,000 262 1,000 12 1,000 383 ",,000 b) Computer software & hardware; 10,000 2,279 2,500 1,071 2,000 0 1,100 SUB- TOTAL CAPITAL OUTlAY 11,000 2,541 3,500 1,083 3,000 383 7.100 I. Legal: a) Legal Services 20,000 15,268 20,000 25,999 20.000 4,610 20,000 b) Prosecution Services 28,000 31,028 30,000 49,497 32,000 14,171 ..0,000 c) Henn, County Room & Board 3,000 3,180 3,000 2,288 4,000 1.270 ",000 d) RecodlficatlonlZonlng 0 7,500 0 7,500 0 0 SUB- TOTAL LEGAL 51,000 49,476 80,500 n,784 83,500 20,051 84,000 I, Contract ServlcellStudles: a) Mgrnt P1aillmplementation 5,000 6,050 10,200 10,071 0 4,171 Ui,Ooo b) Boater Ed. Pilot Program 5,000 0 0 0 0 0 0 c) Record Archival 7,500 0 10,000 0 0 0 0 d) AccessIChannel Slgnage 20,000 0 0 SUB- TOTAL CONTRACT SERVlCESfSTUDlES 17,500 6,050 20,200 10,071 20,000 4,111 16,000 7. Contingency 10,853 6,000 24,576 10,000 800 10,000 TOTAL ADMINISTRATION 213,624 232,326 258,3.to 290,146 278,308 11,702 286,679 EXOTICS MANAGEMENT 1. Weed Harvesting Operational a) Salaries & Employer TlIXesllnsurance 35,000 22,034 32,000 25,351 30,000 0 28,000 b) Trucking Contract 21,000 12,804 15,000 14,4&4 15,000 0 11,000 c) Administrative 1,000 1,539 1,000 . 1,873 1,000 4 2,000 d) Operational Supplies 22,000 14,641 20,000 22,081 15,000 50 16,000 e) Contract SelVices 16,000 18,420 18,000 63,705 20,000 843 20,000 f) Heavy Growth Season Extension 7,000 0 8,000 5.353 8,000 0 8,000 SUB- TOTAL WEED HARVESTING OP. EXP. 102,000 89,438 85,000 152,847 89,000 897 89,000 2. Weed Harvesting Equip. Depreciation 35,000 35,000 12,000 12,000 35,000 0 10,000 SUB-TOTAL WEED HARVESTING 137,000 104,438 107,000 164,847 124,000 897 '8,000 3. Zebra Mussel Operational 15,000 989 12,000 4,264 15,000 0 1,000 TOTAL EXOTICS MANAGEMENENT 162,000 106,427 11',000 169,111 139,000 817 104,000 TOTAL DISBURSEMENTS 416,624 137,763 S77,3.to 410,067 417,308 70,6t9 S89,679 The following Save the LaIle flnanc/aI d.. Is provided for InfDnn.rlonal purposes only. 1.97 1197 1198 1118 1119 1"1 Budget Actual Budget Actual Budget YTD (3131) '~-~_~~~~~~m~~~in~~~~~it~~m~j Save the Lake Program Income: 8) Private Donations 27,000 33,873 30.000 30,000 25,000 4,045 b) Other Income 1,000 3,841 1,800 1,800 1,000 864 c) Interest 4,000 7,020 7,000 7,000 5,000 2,3&6 SUB- TOTAL SAVE THE LAKE INCOME 32,000 44,834 38,800 38,800 31,000 7,275 Save the Lake Program Expenses: 8) Administrative 3,700 2,723 3,700 2,353 2,800 469 b) Program 28,300 18,319 35,100 16,796 28,200 3,982 SUB- TOTAL SAVE THE LAKE EXPENSES 32,000 21,042 38,800 19.149 31,000 4,451 2000 Budget revlsion.xls 5126199 9:07 AM Page3of3 .DR:AFT LAKE MlNNETONKA CONSERVATION DISTRICT 2000 BUDGET The following assumptions were made in the preparation of the draft 2000 LMCD Budget: Salaries (la) Executive Director Admin, Tech, Admin, Ass't. Admin, Clerk (hourly rate) Current Hours 2000 $45,000 $45,000 $28,000 $28,000 $23,000 $23,000 $11.60 819 $9 ,500 $105,500 Employer Benefit Contributions (lb) P,E,R.A, (4,75%) P,E,R,A, Life Ins, Unum Life Ins, F.I,C,A, & Medicare Medical Ins, $5,011,25 $432,00 $64,80 $8,070,95 $6,400,00 $19,979.00 Office Lease & Storage (2a) Office & storage ($1,560/mo,) Off-site storage $18,720,00 $240,00 $18,960.00 Telephone (3b) U,S, West AT&T $4,200,00 $240,00 $4,440.00 Insurance, Bonds (3g) Property Tnl"'nll l\A","n.. $150,00 t1 1M M ~ APPENDIX A DRAFT 2000 LMCD BUDGET NOTES ADMINISTRA nON . $105,500 has been budgeted for Salaries for three full-time employees and one part-time employee at current salaries and hourly rate (line item la). Salary adjustments for these employees have been budgeted as part of Contingency (line item 7). . $18,960, a 5% increase from 1999, has been budgeted for Office Lease & Storage (line item 2a). It is projected that Office Lease & Storage expenses for 2000 will cost the District approximately $25,000. The balance of these expenses will be off-set by funds received from the Freshwater Foundation in the Fall of 1998 move. . $11,000 has been budgeted for Professional Services (line item 2b). This includes funds for the 1999 LMCD Audit and for the District Bookkeeper. . $4,000 has been budgeted for Printing, Publications, & Advertising (line item 3d). This includes for the re-printing of Summer Rules and other District literature. . Boat and Water Safety Education (BWSE) expenses (line item 3j) generally offset revenues received (line item Ie) for this twice a year course for boaters who get BWI's on Lake Minnetonka. . The purchase or lease of a new or used copy machine is planned for Furniture & Equipment (line item 4a). . $3,5000 has been budgeted for Computer Software & Hardware expenses (line item 4b). This includes operating systems and word processing software upgrades, and the replacement of one desktop computer. . $40,000 has been budgeted for Prosecution Services (line item 5b). This 2~% increase from 1999 can be attributed to the change in BWI legislation in 1998 and the recent challenges of authority ~f Special Deputies of the Hennepin County Sheriff s Water Patrol. . . $15,000 has been budgeted for Management Plan Implementation (line item6a). Consistent with the Management Plan for Lake Minnetonka, a Boat Density Study and a User Attitude Survey are planned. . No reserve fund contribution has been budgeted for 2000. With a projected Administrative reserve fund balance of $118,530 by 12/31/99, the District should attain the agreed upon six- month reserve for the Administrative Budget by year-end of 1999. ~ EWMlEXOTICS MANAGEMENT . It is anticipated that the MN DNR will fund the District with a grant of approximately $24,000 to assist in the management of Eurasian Watermilfoil. . $5,000 has been budgeted for Zebra Mussel expenses (line item 2). These funds will be spent on related operating expenses for the spraydown program. . A reserve fund contribution of $10,000 has been budgeted. With a projected EWM reserve fund balance of $95,191 by 12/31/99, this would reduce the reserve fund balance for EWM to $85,191. By the year-end 2000, the District should attain the agreed upon 12 month reserve for the EWM program. . A transfer of $10,000 is budgeted to the Equipment Replacement reserve fund for equipment depreciation. ti . . . ~ ;. .~ II . . SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT BUDGET REQUEST FOR 2000 REVISED PRELIMINARY PROPOSAL COORDINATING COMMITTEE MEETING JULY 28, 1999 PREPARED BY CHIEF BRYAN LITSEY ~8 . SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT OVERVIEW OF PROPOSED 2000 BUDGET By - Chief Bryan Litsey I have made a sincere effort to prepare a budget that not only takes into account the day-to-day operations of our organization, but also takes care of those things that need to be addressed in order to provide quality service to the community. I have looked at historical and future trends in trying to accurately reflect the true costs of preparing this first budget of the new millennium. I feel the outcome has been a realistic assessment of the needs for our organization. The attached line item narrative provides a summary of what each category includes along with the anticipated costs. I have also highlighted in the following paragraphs a few areas about which I would like to comment further. . The most noticeable increase in the 2000 budget is in the category of personnel. This. is due to increases in salaries and benefits for the current employees as well as the phasing in of one additional full-time officer during the 2000 budget cycle. The salary and benefit costs attributed to the current employees are very close to the actual amount, since the officers' union contract has been settled for 2000. This settlement reflects an effort by the Coordinating Committee to bring salaries and benefits more in line with comparable law enforcement agencies. I have been supportive of this effort, since it is important to keep our personnel within the norm of comparable police agencies in terms of retention and compensation for their performance. . The request for an additional officer has been long overdue. Over the past 26 years this organization has been in existence, the authorized number of full-time officers has only grown from 12 to 13 (excluding the Shorewood Community Policing Officer). This singular increase came about after the three-year Youth Resource Officer Grant I wrote expired in the 1980's. At that time, the decision was made to continue funding this position on a local level in a slightly modified form. In contrast, the overall number of residents in the South Lake area has risen, as well as those in adjacent communities. This translates into an escalating demand for police services, which has seen an increase from 6,576 ICR's (Initial Complaint Reports) in 1983 to 19,672 ICR's in 1998. (See attached graph for a visual comparison.) This represents almost a 200 percent increase over a 16-year period. This trend has continued into the first quarter of 1999, with 137 more ICR's being generated than in the same quarter in 1998. .' PAGE 2 - 2000 BUDGET OVERVIEW . The need for an additional full-time officer can also be shown through a comparison with other law enforcement agencies. The combined estimated population in the communities served by our agency is 12,000. This,translates into one officer for every 923 residents. Conversely, the other two law enforcement agencies in Hennepin County that operate under ajoint powers agreement have a lower ratio of officers to population. The St. Bonifacius-Minnetrista Public Safety Department has one officer for every 747 people and the West Hennepin Public Safety Department (Maple Plain and Independence) has one officer for every 500 residents. This trend continues when compared to other neighboring law enforcement agencies. (See attached chart.) This means that there are fewer officers on our police department to serve the residential population than our counterparts in the survey. With the addition of another officer this ratio would lessen to one officer for every 857 residents, still one of the highest among the group surveyed. Also, the number ofICR's (Initial Complaint Reports) handled by our agency surpasses the number ofICR's handled by the other police departments surveyed, although this is a difficult statistic to compare since there is no standardization between agencies. The requested increase from 13 to 14 full-time officers would really help in terms of scheduling and coverage, especially during times when requests for service are the highest. This would also allow for the lieutenant to be more of a true administrative position, something that has been needed for quite some time due to the ever increasing internal demands as well as external mandates coming from the state and federal levels. In addition, having an another officer will allow for more specialized details, such as traffic enforcement, community policing, etc. I have offset some of the costs in the 2000 budget by phasing in the additional officer with a proposed starting date of April 1, 2000. This will lessen the financial impact for the first year. . During the initial budget discussions about adding another officer, it was suggested that the needs of the. department would best be served by absorbing the Shorewood Community Policing Officer as of April!, 2000. This idea has since been advanced and incorporated into this budget request. Once the. roll over takes place, the City of Shorewood will supplement their specialized enforcement needs by designating money toward the costs associated with officers working on an overtime basis. Another area where I propose a change is for the two part-time clerical personnel. Both individuals in these positions are long-term employees who have eight and thirteen years with our organization. In addition to their salaries, the only other benefit they receive is 6 vacation days per year. I would like to extend their benefit package to also include some floating holidays and sick leave. This will have little-impact on the budget, since PAGE 3 - 2000 BUDGET OVERVIEW normally the full-time Administrative Clerk can cover in their absence. I thought the best approach would be to give part-time clerical employees who work an average of 20 hours or more a week 50 percent of what the Administrative Clerk receives in terms of vacation, holidays and sick leave. The only difference would be no carryover from year to year and the holidays would be floating instead of fixed. I feel this is long overdue for a part-time clerical staff that has been so loyaland hard working over the years. The budget reflects some needed updates in office equipment. The current copy machine needs to be upgraded to a digital copy machine that can integrate with our computer system for faxing, printing, etc. There is a need to address the voluminous amounts of files that have accumulated through the years. The present system of storing these files in large boxes on ceiling high shelves has become a safety issue. I have received several bids on a more efficient and safer filing system. I would also like to implement a voice mail system and add workstations for the clerical staff. All these advancements should help increase efficiency and reduce staff time. I anticipate being able to cover the expense of these items through a $10,000 transfer from the Insurance Fund and a $10,000 transfer from the Contingency Fund. I have discussed the use of the Contingency Fund with Department Auditor Stuart Bonniwell, who feels this amount will not adversely affect the fiscal soundness of our organization. " I view officer training as a cheap insurance policy against lawsuits. I would like to increase this expenditure not only to reduce this risk, but to provide officers with quality training to better serve the community. The mandated training requirements alone for police officers in this state are substantial, not taking into account all the other training needed to effectively do the job. In addition, training for the clerical staffhas been very limited in the past and this needs to be increased. It is important to have cross training between employees so as not to be dependent on just one individual. I, along with other members of our staff, are continually seeking outside sources of funding to supplement the budget. So far in 1999, more than $40,000 has been obtained for our police department through various government and private grants and donations. I anticipate this will increase even more during 1999. The availability of additional funding from some of these grant programs is tentative in 2000, since the application process has not yet begun. Nevertheless, I am optimistic new sources of funding will become available. I will work hard to seek out such funding to help offset the budget for needed expenditures. As previously stated, the goal of this budget is to provide quality police service at a . . . . PAGE 4 - 2000 BUDGET OVERVIEW reasonable cost. I feel such has been accomplished in this budget proposal by keeping the cumulative line items in check, other than the increases associated with salaries and absorbing the Shorewood Community Policing Officer. RATIO OF RESIDENTS PER OFFICER NUMBER OF ESTIMATED RESIDENTS. lAW ENFORCEMENT AGENCY FUll-TIME OFFICERS POPULATION PER OFFICER Chaska Police Department 17 15,000 882 Deephaven Police Department 7 4,100 586 Mound Police Department 13 9,600 738 Orono Police Department 16 11,510 719 South lake Minnetonka Public Safety Dept. 13 12,000 923 St. Bonifacious-Minnetrista Public Safety Dept. 8 5,976 747 Shakopee Police Department 23 15,800 687 West Hennepin Public Safety Department 10 5,000 500 1~::~~~!:~:~:~:~::~:~:~f.~~~~~::~:~i!.!~~~I!i:~2.I!~!~:9.~Q~~~!] . . . Initial Complaint Reports (ICR's) - 1983 to 1998 2000 /' 20000 18000 - 16000- 14000- 12000 - 10000 - 8000 6000 4000 / o 1983 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 [IC-R~; 6576- -i079__833~ =8263 -.. 931-1 ~~~~~__~_~-?_~~ j~~~_~o_T~~~_8 _~~_~?~_ ~_~~!j_~_23!i~i3i i9-0871850S- ~_96~~- SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT PROJECTED EXPENSES - 2000 BUDGET ITEM CATEGORY AMOUNT 10 Salaries Full-time $780.454 11 Salaries Overtime $57,000 12 Salaries Part-time $57,596 13 Professional Services $7,500 20 Communications $7.450 21 Printing & Publishing $4,500 22 Utilities $17,730 23 Travel, Conferences & Schools $10,000 24 Maintenance $18,000 27 Care of Persons $100 28 Cleaning & Waste Removal $6,600 30 Office Supplies $3,750 33 Motor Fuels $17,000 37 Uniforms $8,500 39 General Supplies $13,000 40 Rent $45,500 41 Insurance $43,000 43 Subscriptions & Memberships $2,000 45 Pensions & Benefits $154,000 48 Special Projects $9,650 51 Building Expenses $3,000 52 Furniture & Equipment Repair $5,000 53 Vehicles $48,700 54 Furniture & Equipment Fund (Transfer from Contingency Fund of S 10,000) $0 . TOTAL EXPENSES $1,320,030 . . SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT PROJECTED INCOME - 2000 BUDGET State Peace Officer Aid $80,000 Shorewood Community Policing Officer (January 1,2000 to March 31,2000) $15,981 Shorewood Special Details (Apri/1, 2000 to December 31, 2000) $15,000 Excelsior Park Patrol - Dockmaster $19,000 ourt Overtime $7,800 Training Reimbursement $4.400 Emergency Preparedness $4,000 . Interest $11,500 Minnetonka School District $6,800 Sale of Vehicles $10,000 Copies of Documents, Photos and Tapes $2,000 Fingerprint Requests $200 Miscellaneous $2,000 TOTAL INCOME $178,681 COST TO CITIES (EXPENSES MINUS INCOME) $1,141,349 . SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT I ESTIMATED COST - ROLLOVER OF SHOREWOOD OFFICER ON APRIL 1, 2000 I 2000 BUDGET REQUEST BY CITY CITY BUDGET PERCENTAGE TOTAL SHARE INCREASE OVER 1999 Percentage EXCELSIOR $1,141,349.00 30.7% $350,394.14 $24,785.94 7.6% GREENWOOD $1,141,349.00 8.0% $91,307.92 $10,437.91 12.9% . SHOREWOOD $1,141,349.00 45.5% $519,313.80 $29,837.41 6.1% TONKA BAY $1,141,349.00 15.8% $180,333.14 $12,208.65 7.3% TOTALS $1,141,349.00 $77 ,269.91 7.3% I 1999 CONTRIBUTIONS BY CITY I CITY BUDGET PERCENTAGE TOTAL SHARE EXCELSIOR $1,064,079.09 30.6% $325,608.20 . GREENWOOD $1,064,079.09 7.6% $80,870.01 SHOREWOOD $1,064,079.09 46.0% $489,476.38 TONKA BAY $1,064,079.09 15.8% $168,124.50 TOTAL $1,064,079.09 SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT 2000 BUDGET REQUEST SHOREWOOD COMMUNITY POLICING OFFICER * 3 MONTH ESTIMATE * . Line Item Category Amount 10 Salary $11,425 11 Overtime $500 20 Communications 23 Training $250 37 Uniforms $125 43 Workers' Compensation $421 45 Pension & Benefits PERA $1 ,109 Medical $1,140 Miscellaneous $250 Sub-Total $15,220 Administrative Fee (5 percent) $761 * Total Costs $15,981 . * Based on salary of officer projected to fill position in 2000 BUDGET HISTORY SOUTH LAKE MINNETONKAPUBLIC SAFETY DEPARTMENT TOTAL CHANGE CITY OF BUDGET CHANGE CITY OF BUDGET CHANGE CITY OF BUDGET CHANGE CITY OF BUDGET CHANGE YEAR BUDGET % EXCELSIOR % % GREENWOOD % % SHOREWOOD .% % TONKA BAY % % 1987 681,263.00 6.7 190,753.64 28.0 6.7 61,313.67 9.0 6.7 306,568.35 45.0 6.7 122,627.34 18.0 6.7 1988 753,374.00 10.6 219,231. 83 29.1 14.9 67,050.29 8.9 9.4 334,498.06 44.4 9.1 132,593.82 17.6 8.1 1989 807,124.00 7.1 245,365.70 30.4 11.9 71,026.91 8.8 5.9 350,291. 82 43.4 4.7 140,439.58 17.4 5.9 1990 831,338.00 3.0 264,365.48 31.8 7.7 73,157.74 8.8 3.0 354,149. 99 42.6 1.1 139,664.78 16.8 -0.6 1991 872,280.00 4.9 281,746.44 32.3 6.5 77 , 632 . 92 8.9 6.1 368,102.16 42.2 3.9 144,798.48 16.6 3.7 1992 899,250.00 3.1 294,054.75 32.7 4.4 80,033.25 8.9 3.1 376,785.75 41.9 2.4 148,376.25 16.5 2.5 1993 925,472.00 2.9 298,927.46 32.3 1.7 81,441.51 8.8 1.8 389,623.71 42.1 3.4 155,479.30 16.8 4.8 1994 945,580.16 2.2 300,694.49 31.8 0.6 80,374.31 8.5 -1.3 408,490.63 43.2 4.8 156,020.73 16.5 0.3 1995 964,968.15 2.1 303,000.00 31.4 0.8 78,162.42 8.1 -2.8 423,621.02 43.9 3.7 160,184.71 16.6 2.7 1996 976,423.28 1.2 307,573.33 31.5 1.5 76,161. 02 7.8 -2.6 432,555.51 44.3 2.1 160,133.42 16.4 -0.1 1997 997,015.89 2.1 313,062.99 31.4 1.8 72,782.16 7.3 -4.4 449,654.17 45.1 4.0 161,516.18 16.2 0.9 1998 1,025,828.61 2.9 318,006.89 31.0 1.6 75,911.32 7.4 4.3 470,855.09 45.9 4.7 161,055.09 15.7 -0.3 1999 1,064,079.09 3.7 325,608.20 30.6 2.4 80,870.02 7.6 6.5 489,476.38 46.0 3.9 168,124.49 15.8 4.4 2000 1,141,349.00 7.3 350,394.14 30.7 7.6 91,307.92 8.0 12.9 519,313.80 45.5 6.1 180,333.14 15.8 7.3 . . HISTORY OF CONTINGENCY FUND YEAR CONTINGENCY BUILDING LOSS ON INVESTMENT ACCRUED ABSENCES 1983 162,747 21,227 1984 42,805 100,000 55,638 1985 52,959 100,000 58,000 1986 44,283 100,000 71,400 1987* (4,035)* 95,000* (5,522)* 94,019* 1988 18,910 103,508 1989 26,182 113,294 . 1990 37,653 91,000 1991 41,066 91,850 1992 35,511 96,279 1993 48,962 100,100 1994 32,312 105,525 1995 52,825 107,145 1996 66,007 121,217 1997 44,333 122,145 . 1998 50,877 136,840 * In 1987 the accrued absences had increased to the point there was no contingency fund. In this year, I (Chief Young) recommended the vacation policy in the union contract be changed to prevent unlimited accrual of vacation. This was done and there was a three year grace period to use all accumulated vacation. The three years was completed in 1990 and the funds necessary to keep in this category stabilized. However, they will continue to increase due to salary increases and additional vacation days earned as officers reach new benefit levels on the union contract. SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT LINE ITEM NARRATIVE FOR 2000 BUDGET REQUEST <\"':T':Jr':T/~";~:~0~~<"?~'~'~~<.'::::";9iN~~!~?f0;;~~'}:~1~~!~%{~'7'!~ ' . 'iVm:p;E~ENSES {""..;".-."':"~"""'-<';~:''''*'-''':.''''''''''''''''''~';'""~."'>;,;:....."...~~"'".<"<'''''''''~ 10 - SALARIES - FULL-TIME - $780,454 This line item includes all full-time salaries based upon the officers union contract for 2000 and estimates for the non-union positions of chief, lieutenant and administrative clerk. This category reflects the phasing in of one additional full-time officer to our authorized staffing level in 1999. The justification for this increased staffing has been documented in a separate report. The adding of another officer will be accomplished by . absorbing the officer assigned to the Shorewood Community Policing position as of April 1 , 2000. There is an offset in the anticipated income section for the Shorewood Community Policing Officer, which will remain intact until the roll over takes place after the first quarter of2000. 11- SALARIES - OVERTIME - $57,000 This line item includes estimates for all overtime including holidays, court, school programs and Shorewood special details. There is an offset in the anticipated income section for court overtime reimbursement from the cities and school overtime reimbursement from the school district. 12 - SALARIES - PART-TIME - $57,596 . This line item includes salaries for part-time clerical personnel as well as seasonal part- time positions in Excelsior for Park Patrol and Dockmaster. The ever increasing demand on our clerical staff has made these part-time positions essential, with more and more responsibilities placed on them each year. The department continues to oversee Park Patrol and took back the responsibility for overseeing Dockmaster in 1999. These are both seasonal part-time positions with reimbursement from Excelsior shown under anticipated income. 13 - PROFESSIONAL SERVICES - $7,500 This line item includes the annual audit, payroll service, medical and psychological examinations for new hire(s) and legal services needed by the department. The only PAGE 2 - ANTICIPATED EXPENSES FOR 2000 BUDGET REQUEST predictable expenses under this category are the annual audit and payroll services, with the other items subject to fluctuation depending on the need. The medical examination protocol for new officer hire(s) has recently been updated to coincide with OSHA requirements. Please note this is a volatile category, especially since unanticipated legal assistance could send costs soaring. 20 - COMMUNICATIONS - $7,450 . This line item covers the costs associated with communication equipment through Hennepin County for the officers, squads and police station. This category has decreased from years past due to this equipment being amortized. There is an increase from last year due to the additional squad in the fleet needing to be outfitted with communication equipment. This category will increase dramatically when the new 800 MHz communication system is implemented in Hennepin County within the next few years. This cost has already been anticipated and a special fund was created to help ease the fmancial impact when this actually takes place. 21- PRINTING AND PUBLISHING - $4,500 This line item covers the expenses associated with stationary, report forms, warnings, and citations as well as professional and legal publications. There is a continual need to update and create new forms due to various mandates and changes in the laws. . 22 - UTILITIES - $17,730 This line item includes water and sewer, office and cellular phones, gas, electricity and alarm service. Anticipated increases have been factored into this category along with an additional office phone line for Internet/modem transmissions. These are currently being done over the fax line, which causes disruptions when multiple use becomes necessary. 23 - TRAVEL, CONFERENCES AND SCHOOLS - $10,000 The line item covers the escalating costs associated with mandated and beneficial training courses and conferences for department personnel. It is important to provide quality training to enhance the skill level and professionalism of employees as well as reduce the risk of libelist action against the department. Although the cost of training is significant, this amount is minimal in comparison to a civil suit. PAGE 3 - ANTICIPATED EXPENSES FOR 2000 BUDGET REQUEST 24 - MAINTENANCE - $18,000 This line item covers maintenance of department equipment. The largest expense in this category is vehicle repairs and upkeep. The other items included in this category are upkeep and maintenance agreements for office equipment along with the required calibration of speed measuring devices, etc. 27 - CARE OF PERSONS - $100 This line items covers the incidental expenses of caring for prisoners in police custody. This is rarely used, since most prisoners are usually booked in jail or released relatively ~~. . 28 - CLEANING & WASTE REMOVAL - $6,600 This line item includes janitorial services and waste removal. The janitorial expense has remained the same for three years and the provider has asked for a $25 per month increase in 2000, which would then be the guaranteed rate for an additional three years. . The solid waste provider recommends factoring in at least an eight percent increase for 2000. 30 - OFFICE SUPPLIES - $3,750 This line item includes the expenses associated with providing supplies for the normal . office functions of the department. The cost of postage is included, which should stay stable in 2000. 33 - MOTOR FUELS - $17,000 This line item includes all fuels and lubricants for police department vehicles. The bulk of this category is for gasoline, which is subject to swings in price due to instability in the world market. It would seem, however, there is no need to increase this expense based on historical costs in this category. 37 - UNIFORMS - $8,500 This line item includes uniform and duty gear for department personnel. The costs of these items continues to rise each year and tends to go over budget. The requested PAGE 4 - ANTICIPATED EXPENSES FOR 2000 BUDGET REQUEST increase in this budget is due to the cost of outfitting a new officer along with providing uniforms for the office staff. This change for the clerical staffwill give a more professional appearance and clearly identify their police affiliation. This category now more accurately reflects the true costs. . 39 - GENERAL SUPPLIES - $13,000 . This comprehensive category covers a variety of general expenses such as ammunition, tires, first aid supplies, batteries, video/cassette tapes, film, tools, vehicle supplies and other miscellaneous items required for department operations. There is also an additional expense in 2000 for replacement pads and batteries for the Automatic External Defibrillators (AED's). Due to state mandates and liability issues associated with firearms, the need for additional training in this area coincides with the need ,for more ammunition. These addendums translate into increased costs. 40 - REN'r - $45,500 This line item includes rent of the police station along with the pagers, copy machine, postage meter and state terminal connection. The increase in this category is due to the upgrade of our copy machine to a digital model, which will have faxing capabilities and the ability to integrate with our computer system as a printer. We will continue to lease the copier through IKON Office Solutions. There is also an increase in the cost of our postage meter, but this will not show in its entirety until 2001 due to a discount up front in the lease agreement. . 41 - INSURANCE - $43,000 This line item has stayed consistent over the past few years and covers insurance costs associated with workers' compensation, general liability, vehicles and professional liability. There is no increase in this category and the amount will be transferred into the Insurance Fund. 43 - SUBSCRIPTIONS & MEMBERSHIPS - $2,000 This line item includes subscriptions to journals along with organizational memberships. There is an increase in this category due to the new contractual requirement that the department pay for Peace Officer Licenses, which is done on a three-year cycle depending on the last naine of the officer. There are also more association and PAGE 5 - ANTICIPATED EXPENSES FOR 2000 BUDGET REQUEST membership costs than in the past. 45 - PENSIONS & BENEFITS - $154,000 This line includes medical insurance through LOGIS Health Care Group, retirement through Public Employee Retirement Fund (PERA) and Social Security. In talking to a representative with LOGIS Health Care Group, the projected 2000 increase in medical insurance will be 10 to 12 percent. The PERA Police & Fire Fund had a rate reduction for both the employee and employer as a result of the 1999 Minnesota Legislature. This went into effect as of July 1, 1999 and lowered the employee rate from 7.6% to 6.2% and lowered the employer rate from 11.4% to 9.3%. This has limited impact on the budget, since our police department receives State Aid to offset a portion of our contribution to . the PERA Police & Fire Fund. The expected State Aid reimbursement is shown as a revenue item under anticipated income. 48 - SPECIAL PROJECTS - $9,650 This line item includes our contribution to the Southwest Metro Drug Task Force, which receives funds from eight member law enforcement agencies (additional expected) along with federal grant money administered through the state. It also includes our subscriber fee for CornerHouse, which is a sexual abuse evaluation center for child victims. There is no increase forthcoming from the Drug Task Force and only an estimated three percent increase from CornerHouse. Both of these special projects are well worth the expense and could not be duplicated on our own with the same level of service. 51- BUILDING EXPENSES - $3,000 . This line item covers the costs associated with needed repairs to the police station, which are prone to increases as the building ages. There is an increase in this category. 52 - FURNITURE & EQUIPMENT REP Am - $5,000 This line item covers the repair and replacement of inoperable or obsolete equipment, with computers being a significant ongoing expenditure due to heavy use and technological advancements. . . PAGE 6 - ANTICIPATED EXPENSES FOR 2000 BUDGET REQUEST 53 - VEHICLES - $48,700 This line item includes the cost of two Ford Crown Victoria police vehicles along with set up fees. This is part of our ongoing replacement schedule, which has been modified due to authorization being given in 1999 to retain an additional marked squad in our fleet. Consequently the replacement schedule for squads has been extended, thus reducing this expense category. 54 - FURNITURE AND EQUIPMENT FUND - $0 This line item supplements the Furniture and Equipment Fund, which is utilized for the purchase and replacement of equipment. This fund will be depleted in 1999 in order to cover the costs associated with installing new Y2K compliant record keeping software for our internal computer system. This, in turn, required updating our network and purchasing some computer hardware. This postponed being able to address several other needed purchases to deal with the voluminous amounts of accumulated files, voice messaging and workstations for the clerical staff. The plan is to utilize .$10,000 from the Contingency Fund along with a $10,000 transfer from the Insurance Fund to address these needs. Department Auditor Stuart Bonniwell feels the Contingency Fund is healthy enough to absorb this transfer. SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT LINE ITEM NARRATIVE FOR 2000 BUDGET REQUEST STATE PEACE OFFICER AID - $80,000 This reimbursement through the Minnesota Department of Revenue lags one year behind and is designated to offset the employer's contribution to the Public Employment Retirement Association (PERA) Police & Fire Fund. There is no defmitive answer at this point as to how the PERA rate reductions for both the employer will affect the amount of this reimbursement. The suggestion by the Department of Revenue was to go . by the amount last received, which was $83,777. I would like to take a more conservative approach, however, and have calculated this category slightly less. SHOREWOOD COMMUNITY POLICING OFFICER - $15,981 This is direct reimbursement from the City of Shorewood for costs associated with this position for the first quarter of 2000. SHOREWOOD SPECIAL DETAILS - $15,000 This is a direct reimbursement from the City of Shorewood for costs associated with having officers work special details on an overtime basis. . PARK PATROL & DOCKMASTER - $19,000 The above figure represents the anticipated amount budgeted by the City of Excelsior for these seasonal positions administered through our police department. The actual amount used will vary, but there is no adverse impact on our budget since all the costs are covered by the City of Excelsior. They also pay the standard five percent administrative fee. COURT OVERTIME - $7,800 Each of the four cities served by our police department pays the actual overtime costs of an officer having to make a court appearance for an incident that occurred in their respective city. This varies from year to year and thus the above figure is only an ~ . PAGE 2 - ANTICIPATED INCOME FOR 2000 BUDGET REQUEST estimate based upon the historical high point. TRAINING REIMBURSEMENT - $4,400 The State of Minnesota provides partial reimbursement for the continuing education of police officers. Based upon the 1999 reimbursement estimate, the amount above reflects what our police department should receive for 14 full-time officers. This could change, however, depending on legislative action in the year 2000. EMERGENCY PREPAREDNESS - $4,000 . There is a state and local aid program through the federal government that provides funding for emergency preparedness activities. The amount above reflects the anticipated portion our police department will receive in 2000, which has remained constant the past several years. INTEREST - $11,500 The above figure is a conservative estimate based upon the interest earned in 1997 and 1998, which was $11,526 and $11,959 respectively. MINNETONKA SCHOOL DISTRICT - $6,800 . The Minnetonka School District provides these funds for police liaison and educational services in the schools. SALES OF VEIDCLE - $10,000 This is the anticipated income from the sale of two squads in 2000. . . COPIES OF DOCUMENTS, PHOTOS & TAPES - $2,000 This is the anticipated revenue from public data requests. FINGERPRINT REQUESTS - $200 This is the anticipated revenue expected from citizens wanting their fingerprints taken for employment purposes, etc. , , PAGE 3 - ANTICIPATED INCOME FOR 2000 BUDGET REQUEST MISCELLANEOUS - $2,000 This category is subject to fluctuations and thus hard to anticipate other than past indicators. . . . ' " CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood. cilyhall@shorewood.state.net MEMORANDUM TO: Mayor and City Council '. FROM: Brad Nielsen DATE: 5 August 1999 RE: Pahl, Steve - Appeal of Application Submission Requirements FILE NO.: Property (24860 Smithtown Road) Mr. Steve Pahl is interested in subdividing his property at 24860 Smithtown Road (see Site Location map - Exhibit A, attached). His lot is quite deep, but too narrow to get two lots with frontage on Smithtown Road. Consequently, he would like to create a "flag lot" as illustrated in his letter, dated 14 July 1999 (see Exhibit B). . Mr. Pahl has been advised on more than one occasion that his request will necessitate a variance to the City's zoning and subdivision regulations. He was informed that his request is contrary to long standing City policy regarding back lot development and that the request does not appear to satisfy the criteria for granting a variance in that the "hardship" he suggests is substantially economic in nature. Language in the Comprehensive Plan specifically discourages such piecemeal development of property. Nevertheless, he has every right to make an application. The problem at present is that Mr. Pahl is unwilling to provide the basic information (Le. a survey of the property, mailing list of surrounding property owners, etc.) necessary to process a subdivision and variance application. In essence, he is asking the City Council to tell him whether his request will be approved without investing in the application process. A survey of the property is an absolute minimum requirement. It is essential to evaluating any type of building request, let alone a request for subdividing land. It is impossible to render a proper decision without knowing such things as where the house o PRINTED ON RECYCLED PAPER 9. .... . . Memorandum Re: Pahl Appeal 5 August 1999 and other buildings are located on the site, the existence of any easements on the property, the location of nearby homes or characteristics of the site. The City should not apologize for requiring property surveys. Some of the most serious problems faced by land owners come from not knowing exactly what they have or where things are located on the property. The survey is not a waste of money. If Mr. Pahl intends to sell the property, it lets potential buyers know exactly what they are getting. It also simplifies and expedites any future improvements that may be made to the property. It is strongly recommended that the Council not render an opinion on Mr. Pahl' s request without it having gone through the application process, including the required public hearing. The application should include the basic information required by the City's development regulations. If you have any questions relative to this matter, please call me prior to the meeting on Monday night. Cc: Jim Hurm Tim Keane Teri Naab Steve Pahl -2- .. .. .. .. STATE HWY NO 7 500 o 500 Feet I Exhibit A SITE LOCATION 24860 Smithtown Rd. Shorewood, MN July 14, 1999 To Whom It May Concern: . We intend to request a variance for a subdivision and private drive, from the city of Shorewood. We have been told our chances of having the variance granted are very slim, if not impossible. Therefore, we are asking your opinion as to whether or not we should go to the expense of having the property surveyed, the land a~sessed, filing fees and other costs paid when the variance will likely be denied in the end. (Our out of pocket expenses would be approximately $3,000.00) We are aware that the city is opposed to so-called "flag lots", butour situation is different in that we would be asking for oflJy one lot. The property would be set up to be compatible with future sub-dividing. We appreciate your attention to this matter and look forward to hearing from you. Sincerely, . Steve & Deb Pahl 470-9952 Exhibit B APPLICANT'S REOUEST LETTER . . . . . . . . . . '. . . .,... ...,.....L ,.., . - . -------- ,. u .. (9. ) C,( ;"\ ,: . l't~) '.. 0:0 ..J (t) u ; . . . . . . . . . . . . . . . . . . . : (6. ) :ll , . , . . . I Clft'" I I I (l) I III .un ill .uIIr~ I I I (91 ) I; ",'I Ul) or ..... ..." (;l) .. II r ~_ 1 t. " :~ I Ctl) I. I ., , ~: 0: tAl: ~_ j (t) {~un I'D UIJ4 CJ i - . . . . . ~p --nO \:j~ (if (j) :1 -t: U) a - +- t) ~ .-. , (8l) . ea)' . .. ~. ~. ..c., '., ... ~ (fj) Jl INJ 1Rl, ~ ..'W CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (612) 474-3236 FAX (612) 474-0128' www.state.neVshorewood' cityhall@shorewood.state.net MEMORANDUM . TO: Mayor and City Council James C. Hurm, City Administrator Larry Brown, Director of Public Works IA?- FROM: DATE: August 4, 1999 RE: A Motion to Adopt a Resolution for Establishing a School Speed Zone on Smithtown Road As of late, the City has received several requests for designation of a school speed zone and a designated pedestrian crossing for Smithtown Road at the Minnewashta Elementary School. The following is a review of the probable location for a pedestrian crossing and speed zone. Pedestrian Crossing . After review of the site, it is recommended that a pedestrian crossing on Smithtown Road be located at the intersection of Strawberry Lane. Other locations for crossing Smithtown Road near Minnewashta Elementary School were considered, However, crossing at the intersection of Strawberry Lane is a more expected condition by both motorists, and pedestrians. The signing and striping requirements for such crossings are shown in Attachment 1, The Minnesota Department of Transportation has adopted the use of fluorescent green/yellow for pedestrian crossings. these high intensity colored signs tend to be real "eye grabbers!" It is recommended that these type of signs be used for this location. Existing crossing signs should also be replaced with the high visibility signs. Lastly, the crossing should be marked with what is known as a "zebra crosswalk" (white block pattern) across Smithtown Road at Strawberry Lane, Speed Zone Unlike posted speed limits, local authorities may establish school speed zones within a school zone of public or nonpublic schools on the basis of an engineering and traffic investigation. School speed zones shall only be in effect when children are present, going to or leaving the school. The school speed zone cannot lower the posted speed more than 20 miles per hour, and shall not be established below 15 miles per hour. no ~J PRINTED ON RECYCLED PAPER #-./0 Mayor and City Council Smithtown Road - School Speed Zone August 4, 1999 Page 2 of2 The posted speed on Smithtown Road is 30 miles per hour in the area ofMinnewahsta School. Technically, the speed limit can be posted at 15 miles per hour under these conditions. While minimizing the speed to the lowest possible rate is very attractive within the school zone, adherence to the speed zone may be more effective at 20 miles per hour than at 15. Drivers who feel that a posted limit is too low tend to ignore the posting altogether, and maintain the normal speed. While enforcement is the key resolution to this issue, it is not practical to have an officer at this site all the time. Theref<?re, staff is recommending that the site be posted at 20 miles per hour, with the advance crossing/crossing signs as shown in Attachment 1. A resolution is attached for your consideration. .~, . . 1 , J i! 'r ------4i--! I l I' I r' '. J-r '::1 _,I \ -~-'1'" l""'l I" .~ ' i!or I ", '.1- -, i ~. I T'h -"- --: " \ ... /!I IJ , " I '. J .,1, i ""\. . 'f. .~. r' ! I == /1J t" ; ;.,. '.j '; ~ ' \ 3 Ii l.. _, r ~ i:' ,II I 'J! I '. I , ; \ ,. .~..__-<._..___._._ d "J';'; 1!-.__~." .' I J' .....5: _..i.-.;...l- I I I!" "'0:.. 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IN 6 (iiJ\ L-_J ~ A resolution for this item will be provided at Monday night's City Council Meeting ~ . . . . 1999 CITY COUNCIL PRIORITIES APPROVED JANUARY 25, 1999 REVIEWED JULY, 1999 Status Code Key: 1 Completed 2 Work has begunllikely to be reached in 1999 3 Work has begun/likely to be reached in 2000 4 Work to begin later/likely to be reached in 1999 5 Priority should be reconsidered 6 Not likely to be addressed in 1999 2nd Qtr 1. Needs to be done in 1999 Status 3 Decide on alignment for Country Club Road/Smithtown intersection 2 Consider recommendations of the Fire Department Task Force (in July) 2 Review Comprehensive Plan, get significant public input and submission by June 2 Complete stormwater management plan - submit with Comprehensive Plan 1 Consider policy on placement of communication antenna facilities 2. High Priority 2 Implement trail planning process 3 Develop a strategy to improve paramedic rescue response times in much of Shorewood 3 Land Conservation report implementation 3. Second Prioirty 1 Define roll in affordable senior housing 1 Undertake a three year liquor plan to improve operations 2 Consider a ward system for Shorewood 3 Actively pursue burying utility lines 3 Consideration of all alternatives for transit service 2 Re-evaluate design criteria for City streets jPll 4. Third Priority 2 Review water policies 2 Consider strategies to reduce legal costs 6 Consider a street reconstruction assessment policy (task force recommended) 3 Up-date subdivision ordinance 2 Revisit snowmobiles in Shorewood 2 Implement a realistic plan to expand web page/improve communications 3 Initiate design of Smith town Road by considering property rights and trail issues S. Lowest (or no) Priority 3 Consider policy on right-of-way usage by utilities . 3 Become more involved in educating youth (and adults) in local government 3 Consider some more organized approach for garbage collection . ...~ . . To: Mayor and City Council From: James C. Hurm, City Administrator Date: August 5, 1999 Re: Communication Issues - Agenda Item #12B Attached please find a memorandum from Teri Naab concerning improvements to the web site and an idea regarding placing the agenda item on the video tape at Council meetings. These are just two of the items that have been or could be raised in our attempts to improve using communication technology. One of the ideas that has come from the City Council is to consider a small communications committee. Staff whole-heartedly supports that idea. Members of the City Council who have a particular interest or knowledge in the communications area could meet with staff (specifically Teri Naab) on an on-going basis to discuss communications technology and issues. Further they could act as liaison with the rest of the Council and the public when suggestions on communications technology are received. The committee could review each idea and make recommendations to the Council relating to unbudgeted expenditures. Council could establish such a committee on an ad-hoc basis by motion. The first items for committee consideration could be those items in the attached memorandum. ~/~8 ..,.... To: Mayor and City Council James C. Hurm, City Administrator 4JJ 1 From: Teri Naab, Shorewood Executive Secretary/Deputy Clerk Date: August 5, 1999 Re: Municipal Code on Web Site in HTML Format Addition of Agenda Item on Cable Video . Web Site: At the July 12 Council meeting, Council member Zerby suggested the Municipal Code be put on the web site in a HTML format to accommodate those unable to download the code in the current format with an Adobe reader. Staff did some experimentation with existing software, and estimates to convert the entire code using such would take approximately 80 hours. This probably would take approximately 2 to 3 months utilizing current personnel resources. In addition to converting the electronic copy into HTML coding, staff would be responsible for ensuring format was correct and adding links. We are not sure at this time if footnotes would transfer well, or how the final product would look using different browsers. Both formats would be on the web site and visitors could chose which they wanted. Anyone using a regular PC would have the ability to download the code in the current format. The HTML format, while available to all, would particularly benefit those using Web TV or Palm Pilots. . The Municipal Code is approximately 1,300 pages and would add a significant amount of volume to the site, which in turn could end up costing the City more for storage. On average, we receive approximately 10 to 15 hits on the Municipal Code pages per week in the current format. Since this project would require the use of staff resources and could potentially cost the City addition money in terms of web storage, Council, as a whole, should direct staff on this issue. ,.,.. . . Addition of A2enda Item on Video Tapes: Scott Zerby also asked staff to research the possibility of adding a text line on the video tape used for cable cast that would allow the viewer to see what item the Council was discussing. We have received two quotes on text editors that would allow staff to pre-program agenda items. The video person would just have to push a button to display the next item. The quotes are as follows: TitleMaker 3000 ScreenWriter $790.00 $199.00 The TitleMaker 3000 is a very high-tech piece of equipment offering multiple fonts and options for display. The ScreenWriter is very basic and would work just fine for our needs. However, our vendor did indicate that the quality of the lettering may not be as good. He indicated with cheaper models of text editors, there may be some glare created around the letters, however, he wasn't sure if this model would produce effect. Once again, since this requires expenditures of funds and the use of additional staff resources, Council should direct staff on their preference with regard to this issue. ,. Date: 08/04/1999 Time: 19:48:42 CITY OF SHOREWOOD Operator: FM Entry - Invoice Cash Disbursement Journal 1 Save As: list Ranges: Journal II: (A) Transaction II: (A) Check Date: (A) Checkll: (R) 26230 - 26284 Bankll: (A) Options: II of copies: 1 Void Checks: N Check II Vendor Name Account II Title Check Date Type Description Trans Jrnlll 26230 HEBERT, KATHLEEN 101-21712 SEC 125 DEP CARE REIMB 07/27/1999 R PAYABLE SEC 125 REIMB Invoice Total: 224 26231 US POSTMASTER 07/27/1999 R 224 101-41110-351 PRINTING AND PUBLISHING AUG NEWSLETTER POSTAGE Invoice Total: .26232 US WEST DEX 641-49750-342 ADVERTISING & 07/27/1999 R PROMOTIONS ADVERTISING Invoice 0055384780000 Total: ADVERTISING ADVERTISING Invoice 5538475000 Total: 224 641-49750-342 ADVERTISING & PROMOTIONS 642-49750-342 ADVERTISING & PROMOTIONS 26233 MN MUNICIPAL BEVERAGE AS. 07/27/1999 R 223 641-49750-331 TRAVEL, CONFERENCE & SCHOOLS REGIONAL MTG-SWANDBY Invoice Total: 26234 QUALITY WINE & SPIRITS CO 07/27/1999 R 224 643-49750-251 LIQUOR PURCHASES LIQUOR Invoice 733619 Total: 642-49750-251 LIQUOR PURCHASES LIQUOR Invoice 735059 Total: 641-49750-251 LIQUOR PURCHASES LIQUOR . Invoice 735060 Total: 643-49750-251 LIQUOR PURCHASES LIQUOR Invoice 735061 Total: 26235 PERA 08/04/i999 R 239 1 101-21704 PERA WITHHOLDING PAYABLE PERA EMPE & CITY SHARE 101-49200-121 UNALLOCATED PERA - CITY SHAR PERA EMPE & CITY SHARE 101-49200-121 UNALLOCATED PERA - CITY SHAR PERA EMPE & CITY SHARE Invoice Total: 26236 ICMA RETIREMENT TRUST-457 08/04/i999 R 101-21705 VOLUNTARY PAYROLL DEDUCTS PAYABL DEFERRED COMP Invoice Total: 239 26237 CITY COUNTY CREDIT UNION 101-21705 VOLUNTARY PAYROLL DEDUCTS 08/04/1999 R 239 PAYABL PAYROLL DEDUCTIONS Invoice Total: Al Page: Page on Check: N Amount Invoice Check 3 1 192.30 192 .30 649.44 649.44 113.30 113.30 85.40 198.70 284.10 10.00 10.00 10.00 192.30 649.44 56 397.40 13 53 2 -138.90 -138.90 703.54 703.54 951.34 951.34 459.62 459.62 1,975.60 1,572.37 1,572.37 142.36 3,287.10 3,287.10 1,180.62 1,180.62 1,180.62 1,663.80 1,663.80 1,663.80 3 Date: 08/04/1999 Time: 19:48:44 CITY OF SHOREWOOD PM Entry - Invoice Cash Disbursement Journal Check II Vendor Name Account II Title Check Date Type Description Jrnlll Trans 26238 MEDICA 101-49200-131 641-49750-131 642-49750-131 643-49750-131 08/04/1999 R 231 UNALLOCATED EMPL INSUR - CIT HEALTH INSURANCE EMPLOYEE INSURANCE - CITY SH HEALTH INSURANCE EMPLOYEE INSURANCE - CITY SH HEALTH INSURANCE EMPLOYEE INSURANCE - CITY SH HEALTH INSURANCE Invoice 22590/02201 Total: 1 26239 UNUM LIFE INSURANCE CO 08/04/1999 101-49200-131 UNALLOCATED EMPL INSUR - CIT LIFE 101-21705 VOLUNTARY PAYROLL DEDUCTS PAYABL LIFE 641-49750-131 EMPLOYEE INSURANCE - CITY SH LIFE 642-49750-131 EMPLOYEE INSURANCE - CITY SH LIFE 643-49750-131 EMPLOYEE INSURANCE - CITY SH LIFE R INSURANCE INSURANCE INSURANCE INSURANCE INSURANCE 231 2 Invoice Total: 26240 AFSCME COUNCIL 14 08/04/1999 R 101-49200-131 UNALLOCATED EMPL INSUR - CIT DELTA DENTAL 101-21705 VOLUNTARY PAYROLL DEDUCTS PAYABL UNION DUES 231 3 ~ Invoice Total: 26241 FORTIS BENEFITS INS CO 08/04/1999 R 231 4 101-49200-131 UNALLOCATED EMPL INSUR - CIT SIT DISABILITY 641-49750-131 EMPLOYEE INSURANCE - CITY SH SiT DISABILITY 642-49750-131 EMPLOYEE INSURANCE - CITY SH SIT DISABILITY 643-49750-131 EMPLOYEE INSURANCE - CITY SH SIT DISABILITY Invoice 4012503-288 Total: 26242 MN CHILD SUPPORT PMT CTR 08/04/1999 R 239 5 101-21705 VOLUNTARY PAYROLL DEDUCTS PAYABL CHILD SUPPORT - C. SCHMID Invoice Total: 26243 MN NCPERS 08/04/1999 R 231 i 0 1- 21 7 0 5 VOLUNTARY PAYROLL DEDUCTS PAYABL PERA LI FE INSURANCE Invoice Total: 5 .6244 NIELSEN, BRADLEY 08/04/1999 R 238 7 101-41910-351 PRINTING AND PUBLISHING XEROX COPIES FOR COMP PLAN Invoice Total: 26245 PAZANDAK, JOSEPH 101-42400-245 GENERAL SUPPLIES 101-42400-331 TRAVEL, CONFERENCE 08/04/1999 R MILEAGE & PHOTOS & SCHOOLS MILEAGE & PHOTOS Invoice Total: 8 238 26246 TONKA BAY-CITY OF 404-48000-400 CONTRACTUAL SERVICES 643-49750-410 RENTS 08/04/1999 R 229 SEALCOAT EXPENSES RENT-TB LIQUOR Invoice TOtal: 16 26247 QUALITY WINE & SPIRITS CO 643-49750-252 WINE PURCHASES 643-49750-251 LIQUOR PURCHASES 08/04/1999 R 238 LIQUOR & WINE LIQUOR & WINE Invoice 737245-00 Total: 4 Operator: Amount 5,850.55 260.22 260.21 260.21 68.60 14.20 2.26 2.27 2.27 295.44 170.45 81. 00 6.00 6.00 6.00 173.51 33.00 42.39 25.35 54.25 1,267.50 1,100.00 93.10 500.38 Al Invoice 6,631.19 89.60 465.89 99.00 173.51 33.00 42.39 79.60 2,367.50 593.48 Page: 2 Check 6,631.19 89.60 465.89 99.00 173.51 33.00 42.39 79.60 2,367.50 Date: 08/04/1999 Time: 19:48:46 Check # Vendor Name Account # Title 643-49750-252 WINE PURCHASES 642-49750-251 LIQUOR PURCHASES 642-49750-252 WINE PURCHASES 641-49750-252 WINE PURCHASES 26248 TOWLE REAL ESTATE COMPANY 641-49750-410 RENTS 26249 WATERFORD CENTER LLP 642-49750-410 RENTS CITY OF SHOREWOOD FM Entry - Invoice Cash Disbursement Journal Operator: A1 Page: 3 Check Date Type Description Jrnl# Trans Amount Invoice Check WINE 171.47 Invoice 737246-00 Total: 171.47 LIQUOR & WINE 362.03 LIQUOR & WINE 239.54 Invoice 737390-00 Total: 601. 57 WINE 730.38 Invoice 737392-00 Total: 730.38 2,096.90 08/04/1999 R 231 7 RENT - PLAZA RENT 3,892.77 Invoice 23730-8 Total: 3,892.77 3,892.77 08/04/1999 R 231 8 AUGUST RENT-WATERFORD LIQ 7,182.36 Invoice Total: 7,182.36 7,182.36 .26250 ANCHOR PAPER COMPANY 08/09/1999 R 101-41110-351 PRINTING AND PUBLISHING NEWSLETTER PAPER Invoice 117379701 Total: 101-41110-351 PRINTING AND PUBLISHING 101-41400-200 OFFICE SUPPLIES 26251 BARCO MUNICIPAL PRODUCTS 101-43050-245 GENERAL SUPPLIES 26252 BIFFS, INC. 101-45200-410 RENTALS 26253 CARVER HEATING & AIR INC 401-48000-580 OTHER IMPROVEMENTS .26254 EVERGREEN LAND SERVICE CO 404-48000-440 MISC SERVICES 26255 E-Z RECYCLING INC. 621-49550-400 CONTRACTUAL SERVICES 190 9 PAPER FOR COPIER & NEWSLETTER PAPER FOR COPIER & NEWSLETTER Invoice 117830101 Total: 42.63 42.63 200.51 295.48 495.99 22.17 22.17 924.60 924.60 924.60 538.62 08/09/1999 R SUPPLIES Invoice 113091 Total: 200 20 22.17 08/09/1999 R 197 PORTABLE TOILET RENTAL Invoice W64142-8 Total: 2 08/09/1999 R 229 CITY HALL HVAC MAINT Invoice 20129 Total: 19 5,950.00 5,950.00 5,950.00 904 . 32 904.32 904.32 4,920.00 4,920.00 4,920.00 200.00 200.00 200.00 510.58 510.58 510.58 19.67 08/09/1999 R 7/41 PROJECT Invoice 8475 Total: 200 5 08/09/1999 R JULY RECYCLING Invoice Total: 223 5 26256 HAMLlNE UNIVERSITY 08/09/1999 R 251 2 101-41300-331 TRAVEL, CONFERENCE & SCHOOLS J HURM - FALL RESIDENCY Invoice Total: 26257 HENNEPIN COUNTY TREASURER 101-42100-440 MISC SERVICES 26258 HOPKINS PARTS COMPANY 101"43050-245 GENERAL SUPPLIES 08/09/1999 R 224 JUNE PRISONER EXP Invoice 2319 Total: 58 08/09/1999 R OIL FILTERS 201 13 Date: 08/04/1999 Check # Vendor Name Account # Time: 19:48:47 Title 26259 LANO EQUIPMENT, INC. 101-43010-331 TRAVEL, CONFERENCE 26260 LARKIN, HOFFMAN, DALY... 101-41600-304 LEGAL FEES 101-41600-304 LEGAL FEES 101-34104 "PASS-THRU" CHARGES 101-41600-304 LEGAL FEES 490-48000-304 LEGAL FEES 601-16501 CONST IN PROGRESS-1996 . 26261 MTI DISTRIBUTING COMPANY 101-43050-221 MAINTENANCE OF 26262 MCLEOD USA 101-41940-321 101-45200-321 101-43050-321 601-49400-396 601-49400-395 641-49750-321 642-49750-321 643-49750-321 CITY OF SHOREWooD Operator: FM Entry - Invoice Cash Disbursement Journal CheCk Date Type Description Jrnl# Trans Invoice 87523 Total: 08/09/1999 R 200 & SCHOOLS SAFETY TRAINING Invoice 18724 Total: 08/09/1999 R 238 JUNE LEGAL - GENERAL JUNE LEGAL - PROJECTS JUNE LEGAL - PASS THRUS JUNE LEGAL - LITIGATION JUNE LEGAL SMITHTOWN JUNE LEGAL Invoice Total: 08/09/1999 R EQUIPMENT EQUIP MAINT Invoice I290394 200 Total: 08/09/1999 R COMMUNICATIONS - TELEPHONE COMMUNICATIONS COMMUNICATIONS - TELEPHONE COMMUNICATIONS COMMUNICATIONS - TELEPHONE COMMUNICATIONS UTILITIES - BOULDER BRIDGE W COMMUNICATIONS UTILITIES - BADGER WELL COMMUNICATIONS COMMUNICATIONS - TELEPHONE COMMUNICATIONS COMMUNICATIONS - TELEPHONE COMMUNICATIONS COMMUNICATIONS - TELEPHONE COMMUNICATIONS Invoice 3101350 224 Total: 26263 OFFICE DEPOT 101-41910-351 PRINTING AND 08/09/1999 R 224 PUBLISHING OFFICE SUPPLIES-COMP PLAN Invoice 073485135001 Total: 26264 MINNESOTA GFOA . 101-41500-331 TRAVEL, CONFERENCE & 08/09/1999 R 151 SCHOOLS MGFOA CONF REG Invoice 1999 Total: 26265 MINNESOTA STATE TREASURER 101-20805 PERMIT SURCHARGES PAYABLE 08/09/1999 R 230 2ND QTR SLOG SURCHARGE Invoice Total: 26266 MCES, YOUTH PROGRAMS 101-45200-400 CONTRACTUAL SERVICES 26267 O'ROURKE WELDING 101-43050-245 GENERAL SUPPLIES 26268 POMMER COMPANY, INC. 101-41110-245 GENERAL SUPPLIES 08/09/1999 R 224 SUMMER YOUTH PROGRAMS Invoice 1 Total: 08/09/1999 R OXYGEN TANK Invoice 20098 Total: 200 08/09/1999 R 224 WOOD PLAQUE - COCHRAN Invoice 045927 Total: 15 18 Amount 12 127.80 10 1,750.00 264.00 744.00 1, 112 .00 1,540.00 1,480.94 124 . 39 2 547.38 14.31 95.22 95.22 47.61 106.27 105.02 52.96 5 138.24 1 200.00 4 1,096.34 4 903.97 30.05 6 53.92 Al Invoice 19.67 127.80 6,890.94 124.39 1,063.99 138.24 200.00 1,096.34 903 . 97 30.05 53.92 Page: 4 Check 19.67 127.80 6, 890 . 94 124.39 1,063.99 138.24 200.00 1,096.34 903.97 30.05 53.92 Date: 08/04/1999 Time: 19:48:50 Check ~ Vendor Name Account ~ Title CITY OF SHOREWooD FM Entry - Invoice Cash Disbursement Journal Check Date Type Description Jrnl# Trans Operator: Al Page: 5 Amount Invoice Check 26269 POTTS, KENNETH N. 08/09/1999 R 223 11 101-41600-304 LEGAL FEES JEEP FORFEITURE 259.00 Invoice 071499 Total: 259.00 259.00 26270 SENIOR COMMUNITY SERVICES 08/09/1999 R 238 9 101-41940-400 CONTRACTUAL SERVICES JANITOR-CITY HALL & PW 241. 50 101-43050-400 CONTRACTUAL SERVICES JANITOR-CITY HALL & PW 162.50 Invoice Total: 404.00 404.00 26271 SHOREWOOD TREE RESIDENTIA 08/09/1999 R 201 11 101-43250-400 CONTRACTUAL SERVICES STRUMP GRINDING-MANOR PK 175.73 Invoice 1457 Total: 175.73 175.73 26272 SHOREWOOD TRUE VALUE 08/09/1999 R 201 9 101-43050-223 MAINTENANCE OF BUILDINGS PW BLOG MAINT 16.18 . Invoice 30676/30689 Total: 16.18 101-41940-245 GENERAL SUPPLIES CITY HALL FLAG POLE ROPE 14.69 Invoice 30690 Total: 14.69 101-45200-221 MAINTENANCE OF EQUIPMENT EQUI P MAINT 11.96 Invoice 30863 Total: 11.96 42.83 26273 SULLIVAN UTILITY SERVICES 08/09/1999 R 201 611-49450-221 MAINTENANCE OF EQUIPMENT PUMP LIFT STATION Invoice 5817 Total: 26274 TIME SAVER OFF SITE SEC 101-41910-400 CONTRACTUAL SERVICES 101-41400-400 CONTRACTUAL SERVICES 26275 TONKA AUTO AND BODY SUPP 101-43050-245 GENERAL SUPPLIES .26276 TONKA UNITED SOCCER ASSN 402-48000-245 GENERAL SUPPLIES 08/09/1999 R 198 PLAN COMM MTG MINUTES Invoice 11869 Total: COUNCIL MINUTES Invoice 11923 Total: 08/09/1999 R 200 SUPPLIES Invoice 223082 Total: 08/09/1999 R 251 MIGHTY KIDS GRANT Invoice Total: 26277 US WEST 601-49400-394 UTILITIES 601-49400-398 UTILITIES 08/09/1999 R - AMESBURY WELL COMMUNICATIONS. - SE AREA WELL/TOW COMMUNICATIONS Invoice Total: 26278 ZDRAZIL TRUCKING 404-48000-400 CONTRACTUAL SERVICES 26279 BELLBOY CORPORATION 642-49750-251 LIQUOR PURCHASES 641-49750-251 LIQUOR PURCHASES 230 08/09/1999 R 223 HAUL SEALCOAT ROCK Invoice Total: 08/09/1999 R 199 LIQUOR Invoice 16896800 Total: LIQUOR 1 1 14 1 .2 8 12 166.01 166.01 117.25 11 7.25 196.50 196.50 39.94 39.94 166.01 313.75 39.94 11,197.05 11,197.05 11,197.05 43.93 43.93 87.86 87.86 713.00 713.00 713 . 00 457.60 457.60 1,393.73 Date: 08/04/1999 Time: 19:48:52 CITY OF SHOREWOOD Operator: Al Page: 6 FM Entry - Invoice Cash Disbursement Journal Check ij Vendor Name Check Date Type JrnU Trans Account ij Title Description Amount Invoice Check -------------------------------------------------------------------------------------------------------------------------------- Invoice 16896900 Total: 1,393.73 643-49750-251 LIQUOR PURCHASES LIQUOR 654.60 Invoice 16897100 Total: 654.60 2,505.93 26280 JOHNSON BROS LIQUOR CO. 08/09/1999 R 224 31 641-49750-251 LIQUOR PURCHASES LIQUOR -3.29 Invoice 95474 Total: -3.29 642-49750-251 LIQUOR PURCHASES LIQUOR 358.95 642-49750-252 WINE PURCHASES WINE 422.50 Invoice 999839 Total: 781.45 641-49750-251 LIQUOR PURCHASES LIQUOR 742.32 641-49750-252 WINE PURCHASES WINE 323.20 Invoice 999840 Total: 1,065.52 643-49750-251 LIQUOR PURCHASES LIQUOR 449.17 Invoice 999841 Total: 449.17 2,292.85 .6281 LAKE REGION VENDING 08/09/1999 R 199 36 642-49750-254 MISC PURCHASES MISC 278.63 Invoice 7322 Total: 278.63 641-49750-254 MISC PURCHASES MISC 405.28 Invoice 7323 Total: 405.28 643-49750-254 MISC PURCHASES MISC 506.60 Invoice 7324 Total: 506.60 1,190.51 26282 NORTH STAR ICE 08/09/1999 R 224 45 641-49750-254 MISC PURCHASES MISC 68.40 Invoice 21883 Total: 68.40 641-49750-254 MISC PURCHASES MISC 63.90 Invoice 23058 Total: 63.90 641-49750-254 MISC PURCHASES MISC 291. 12 Invoice 63272-07 Total: 291. 12 423.42 26283 PHILLIPS WINE & SPIRITS 08/09/1999 R 199 42 642-49750-252 WINE PURCHASES WINE 248.50 . Invoice 514213 Total: 248.50 641-49750-252 WINE PURCHASES WINE 590.50 Invoice 514214 Total: 590.50 643-49750-252 WINE PURCHASES WINE 60.00 Invoice 514215 Total: 60.00 641-49750-252 WINE PURCHASES WINE 235.05 Invoice 514752 Total: 235.05 1,134.05 26284 WINE MERCHANTS 08/09/1999 R 199 48 642-49750-252 WINE PURCHASES WINE 662.70 Invoice 19573 Total: 662.70 641-49750-252 WINE PURCHASES WINE 488.70 Invoice 19574 Total: 488.70 643-49750-252 WINE PURCHASES WINE 406.00 Invoice 19585 Total: 406.00 642-49750-252 WINE PURCHASES WINE -210.60 Invoice 8635 Total: -210.60 1,346.80 79,422.30* Date: 08/04/1999 Time: 19:48:56 CITY OF SHOREWOOD FM Entry - Invoice Cash Disbursement Journal Operator: Al Page: 7 Check II Vendor Name Check Date Type Jrnlll Trans Account II Title Description Amount Invoice Check ---------------------------------------------------------.---------------------------------------------------------------------- . . Payroll Register Check # Last Name First Name MI Check Amt Check Date 214665 BUHL SUSAN E 189.67 8/3/99 214666 COLE ANGELA M 476.80 8/3/99 214667 FLORA CHERI L 48.31 8/3/99 214668 HUTINER JASON P 107.66 8/3/99 214669 JOSEPHSON WILLIAM F 113.87 8/3/99 214670 KREGER KYMBERL Y K 213.46 8/3/99 214671 LUND JASON R 149.36 8/3/99 214672 PEARSON BRADLEY A 413.50 8/3/99 . 214673 RUTLEDGE PATRICK D 44.74 8/3/99 214674 SWANDBY DONALD R 992.03 8/3/99 214675 BEAULIEU JIM R 243.49 8/3/99 214676 BLECHTA RYAN C 109.05 8/3/99 214677 OSDOBA JENNIFER A 70.59 8/3/99 214678 SCHMID CHRISTOPHER E 496.23 8/3/99 214679 DVORAK BROOKE A 186.63 8/3/99 214680 HEURKINS MARK K 318.66 8/3/99 214681 LATTERNER SUSAN M 669.74 8/3/99 214682 HURM JAMES C 1,815.65 8/3/99 214683 BASTYR CONNIE D 611.35 8/3/99 . 214684 GROUT TWILA R 733.84 8/3/99 214685 HELLING PAMELA J 690.44 8/3/99 214686 NAAB THERESA L 800.70 8/3/99 214687 HEBERT KATHLEEN A 646.60 8/3/99 214688 ROLEK ALAN J 1,545.47 8/3/99 214689 HELGESEN PATRICIA R 692.95 8/3/99 214690 NIELSEN BRADLEY J 915.90 8/3/99 214691 PAZANDAK JOSEPH E 1,317.66 8/3/99 214692 BROWN LAWRENCE A 1,720.81 8/3/99 Wednesday, August 04, 1999 Page 1 of2 f,,-,,* Check # Last Name First Name MI CheckAmt Check Date 214693 DA VIS CHARLES S 960.18 8/3/99 214694 JENSEN JEFFREY A 229.47 8/3/99 214695 JOHNSON DENNIS D 950.07 8/3/99 214696 LUGOWSKI JOSEPH P 835.47 8/3/99 214697 MASON BRADLEY J 879.37 8/3/99 214698 NICCUM LAWRENCE A 1,192.98 8/3/99 214699 POUNDER CHRISTOPHER J 965.73 8/3/99 214700 RANDALL DANIEL J 938.25 8/3/99 214701 FIELDS MICHAEL R 390.75 8/3/99 214702 NICOLI ANTHONY L 450.56 8/3/99 . Total of Checks $24,127.99 . Wednesday, August 04,1999 Page 2 of2