051099 CC Reg AgPI qb
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, MAY 10, 1999 7 :00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Love
Stover
Garfunkel
Lizee
B. Review Agenda Zerby
2. APPROVAL OF MINUTES
City Council Regular Meeting Minutes April 26, 1999 (Att. -#2 Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
A. A Motion to Approve a Request for Block Party on Noble Road - June 11, 1999
from 6:00 to 10:00 p.m. (Att. -#3A Letter of Request)
B. A Motion to Adopt a Resolution Approving a Temporary Gambling Permit
Variety Children's Association, an Affiliate of Minnesota Medical Foundation,
24575 Smithtown Road (Att. - #3B Proposed Resolution)
NOTE. Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following
removal from Consent Agenda.
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
5. PARKS - Report by Representative
Report on Park Commission Meeting Held April 27, 1999 (Att. -#5 Draft Minutes)
6. PLANNING - Report by Representative
7.. REQUEST TO CONSIDER CHANGES TO THE ANIMAL ORDINANCE (AtL -#7
Letter of Request)
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CITY COUNCIL AGENDA - MAY 10,1999
PAGE 2 OF 2
8. REPORT ON FINANCING OF PUBLIC UTILITIES TO SHOREWOOD PONDS
9. 8 :30 P.M. 1998 ANNUAL AUDIT REPORT - ABDO, ABDO, EICK & MEYER
(Att.49 Audit Report)
10. DISCUSSION ON ESTABLISHMENT OF LAND CONSERVATION
ENVIRONMENTAL COMMITTEE (Att. -#10 Draft Ordinance & Draft Resolution)
11. ADMINISTRATOR & STAFF REPORTS ,
A. Administrator's Report on Sump Pump Refund Request
B. Staff Report on Communications Plan (Att. -#11B Compilation of Activity)
C. Administrator's Report on Mosquito Spraying
12. MAYOR & CITY COUNCIL REPORTS
Report on Fire Department Review Committee Meeting Held April 27, 1999
13. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att. -#13)
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I,
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236
FAX (612) 474 -0128 • www.state.net/shorewood • cityhall @shorewood.state.net
Executive Summary
Shorewood City Council Regular Meeting
Monday, May 10, 1999
Agenda Item #3A: This motion would approve a request to close off only the cul -de -sac area of
Noble Road for a block parry Friday, June 11 from 6:00 to 10:00 p.m. This annual request
has been approved in the past.
Agenda Item #3B: This resolution provides for a single temporary gambling permit for a raffle
to be held at the Minnetonka County Club Monday, June 14, 1999 for the Variety Children's
Association, an aff liate of the Minnesota Medical Foundation.
Agenda Item #7: Becky Schultz of Vine Ridge Road has written a letter to the Council which is
in the packet and will be addressing the Council about her concerns with invisible fences for
dogs.
Agenda Item #8: Springsted, Inc., our financial consultants, may have a written report for the
- j City Council on the possibilities of using Tax Increment Financing for Shorewood Ponds.
Because it will not be handed out until that evening, you may wish to read it at your leisure
. ` as information in preparation for Wednesday evening's meeting with Eureka Road residents.
Agenda Item #9: Representatives from Abdo, Abdo, Eick and Meyer, our auditing firm, will be
present at 8:30 p.m. for presentation and discussion of the 1998 audit.
Agenda Item #10: The latest draft of an ordinance regarding a Land Conservation and
Environment Committee and a first draft of a resolution relating to it are enclosed in the
packet for Council review.
Agenda Item #12A: A memorandum is enclosed in the packet giving the full history of the
request for forgiveness of six months of sump pump charges for 6170 Church Road. If there
is anything unclear or if you would like further information, please call us before the
meeting.
Agenda Item #12B: There are several memoranda concerning the City's Communication Plan.
Every so often the City Council and staff should jointly review the various details in our
communications with residents and in
0 PRINTED ON RECYCLED PAPER
Executive Summary - City Council Meeting of May 10, 1999
Page 2 of 2
Agenda Item #12C: A resident of the Eureka Neighborhood Preserve area had requested the
Mosquito Control District not to spray for mosquitoes. After reviewing the materials sent to
me by the District, I advised them that they should continue with plans for mosquito control
as they had done in the past for the Preserve, which is City property. I am sharing this
information with the City Council so that you can make the final decision on this issue. No
one from the area has officially approached the City about not spraying.
•
CITY OF SHOREWOOD
CITY COUNCIL MEETING
MONDAY, APRIL 26,1999
MINUTES
1. CONVENE CITY COUNCIL MEETING
Mayor Love called the meeting to order at 7:05 p.m.
ilsT'3�
A. Roll Call
w
Present: Mayor Love; Councilmembers Garfunkel, Stover, Lizee and Zerby; Administrator
Hurm; Planning Director Nielsen; Finance Director Rolek; City Engineer Brown
and City Attorney Keane.
B. Review Agenda
The agenda was accepted as amended: Remove item 3B from the Consent Agenda, and place as
item 4A.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes - April 12, 1999
•
Zerby moved, Lizee seconded to approve the City Council Regular Meeting Minutes of
April 12, 1999, as amended: Page 4, Paragraph 3, "...community event and many people
from Shorewood would be involved." Page 7, Sentence 1, correct spelling: "Aerial." Page
7, Item 12, "Currently, there are approximately 28 volunteers responding.. " Page 8,
Paragraph (check tape). Motion passed 510.
B. City Council Executive Session Minutes - April 21, 1999
Lizee moved, Garfunkel seconded to approve the City Council Executive Session Minutes
of April 21,1999, as presented. Motion passed 510.
3. CONSENT AGENDA
Zerby moved, Stover seconded approving the Motions contained on the Consent Agenda as
presented, and Adopting the Resolutions therein:
A. A Motion to Adopt RESOLUTION #99 -021. "A Resolution Regarding
County Road 19."
CITY COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
. u
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 26,1999 - PAGE 2
REMOVED TO ITEM 4A
B. A Motion to Adopt a Resolution Approving a Settlement Agreement
C. A Motion to Adopt RESOLUTION #99 -023. "A Resolution Approving a
Settlement Agreement with OSM per Recommendations."
D. A Motion to Adopt RESOLUTION #99 -024, "A Resolution Authorizing
Advertisement for Bids for Joint Seal Coating Project."
E. A Motion to Approve a Sign Permit for 19285 State Highway 7
F. A Motion to Adopt RESOLUTION #99 -025. "A Resolution Proclaiming
Arbor Day as Saturday, May 1,1999."
Motion passed 510.
4A. CONSIDERATION OF A MOTION REGARDING A RESOLUTION
APPROVING A SETTLEMENT AGREEMENT
Councilmember Garfunkel requested an explanation of the agreement, which Attorney Keane
provided, stating this agreement covers non -sold parcels.
Garfunkel moved, Stover seconded A Motion to Adopt RESOLUTION #99 -022. "A
Resolution Approving a Settlement Agreement." Motion passed 510.
4B. MATTERS FROM THE FLOOR
Susan Voigt, 6170 Church Road, addressed the Council regarding the penalties on her sump
pump. Ms. Voigt stated that she has requested the total amount due, and paid in full. She has
now received a statement showing a $600 balance. 0
Mayor Love asked if Ms. Voigt had discussed this problem with staff.
Ms. Voigt replied she had briefly discussed it with staff, but not yet to great length.
Administrator Hurm stated he will contact Ms. Voigt to discuss this issue.
Julie Scheurer, 26930 Edgewood Road, spoke as a representative of the residents of Edgewood
Road. She explained the residents had no idea their road was being considered for a trail and
presented a petition against adding a trail along Edgewood Road and neighboring streets.
Approximately 80% of the residents have signed the petition. Ms. Scheurer stated her intention
to continue to gather additional signatures and added that the Park Commission has not
responded to the concerns of the neighborhood. She stated they would like the City Council to
respond.
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CITY COUNCIL REGULAR MEETING MINUTES
APRIL 26,1999 - PAGE 3
Mayor Love stated that the process at present is to find out where trails are wanted, and to date
exact locations have not been decided.
Councilmember Zerby, as liaison to the Park Commission, stated that the City does not want to
construct trails where they are not wanted. He explained this is the kind of feedback, whether
positive or negative, Park Commission is looking for.
5. PARKS - Report by Representative
A park representative was not in attendance. Councilmember Zerby reported that a second trail
walk had been held on Covington Road and surrounding streets, and people showed great interest
in having a trail. However, they were very specific about what kind of trail they want and this
information was noted by the Park Commission.
is 6. PLANNING - Report by Representative
Commissioner Turgeon reported on the Planning Commission meeting held on April 20, 1999 as
reported in the minutes. Recommendations for the Eagle Crest project were presented, as well as
the split decision of the Planning Commission regarding the appeal to the Zoning
Administrator's interpretation of City fence regulations.
A. A Motion Directing Staff to Prepare a Resolution Regarding Development
Stage Plans for Shorewood Ponds - Aka. Eagle Crest
Applicant: Eagle Crest Northwest, Inc.
Location: Northwest quadrant of Eureka Road and Highway 7
Mayor Love began by asking if anyone was present to address the Council on this matter.
Hearing none, Mayor Love asked Planning Director Nielsen to summarize the recommendations
by staff and the Planning Commission.
Planning Director Nielsen summarized the recommendations and stated that Mr. Gleason, Eagle
Crest, is in attendance to answer questions.
Councilmember Lizee favored the staff recommendation of closing off Reutiman Lane to
vehicular traffic between the two parking lots, allowing only pedestrian traffic. The only change
this would involve is to add distance to be walked by coaches, players, and visitors. Planning
Director Nielsen stated the road would still be available for emergency vehicles.
Councilmember Lizee stated she would strongly prefer this road be closed off to vehicles.
Stover moved, Lizee seconded to approve a motion directing staff to prepare a Resolution
regarding Development Stage Plans for Shorewood Ponds - Aka. Eagle Crest, to include
recommendations from staff and the Planning Commission. Motion passed 510.
r a
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 26,1999 - PAGE 4
B. Consideration of a Motion Regarding an Appeal to the Zoning
Administrator's Interpretation of City Fence Regulations
Appellant: Ron Smith
Location: 20445 Radisson Road
Planning Director Nielsen recapped the Ordinance requirements and the details of the fence
requested by Mr. Smith.
Mayor Love questioned the intent of the Ordinance.
Nielsen replied that the intent is to let light and air through the fence.
Councilmember Stover stated the origin of this intent was because people were complaining
about the ability to grow grass, flowers, and other vegetation in the shade of a completely solid
fence.
Ron Smith, 20445 Radisson Road, addressed the Council regarding the requested fence and
g g re q
stated he believes that it does comply with the Ordinance.
Mr. Mark Lomry, representative of Ivy Crest and contractor for Mr. Smith, addressed the Council
and explained his calculations used to determine that this fence does comply with the Ordinance.
Councilmember Lizee questioned the feasibility of a `green fence' by planting 4' to 6' Colorado
Blue Spruce, or another fast growing, spreading tree or bush.
Mr. Smith answered that this has been considered and he would even prefer it but, for many
reasons, it was determined to be the wrong choice.
Councilmember Garfunkel asked Nielsen for his method in determining the fence does not
comply, which Nielsen supplied. 0
Councilmember Lizee questioned if the bottom of the fence could be raised off the ground to
compensate for the small gap.
Mr. Smith replied that the fence would need to be approximately Ilh feet off the ground, and that
would not be desirable.
Mr. Lomry addressed the Council regarding the ability of the fence to allow light and air to pass.
Also, planting a green fence was considered, spacing of plants would leave gaps, and people
could still pass through.
Mayor Love stated that he appreciates the seriousness of the situation, but compliance to the
Ordinance is what is in question rather than the specific needs in this situation.
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 26,1999 - PAGE 5
Councilmember Stover stated her position that the intent of the Ordinance supports Planning
Director Nielsen's view.
Councilmember Garfunkel answered that residents should not be expected to interpret the intent
of an Ordinance, it should be quite clear and in this case it is not.
Attorney Keane agreed that this Ordinance is quite confusing in this respect.
Mayor Love agreed also that the wording is vague and, as a result, this specific case needs to be
dealt with at this time, then the Ordinance reworded. Mayor Love stated he agrees with the
original intent of the Ordinance, but wording should be more specific.
Mr. Smith pointed out that nobody can see the fence but the two neighbors who both want it.
Councilmember Stover stated she understands why the fence is wanted, but the intent of the
is Ordinance seems clear.
Garfunkel moved, Zerby seconded to support the Appellant, Ron Smith, in his appeal of
the Zoning Administrator's interpretation of City fence regulations. Motion passed 3 1111
(Stover opposed, Lizee abstain).
Stover moved, Lizee seconded to refer the Fence Ordinance to the Planning Commission to
clarify the language. Motion passed 510.
7. CONSIDERATION OF A MOTION TO ACCEPT A FEASIBILITY REPORT
FOR EXTENSION OF PUBLIC UTILITIES TO SHOREWOOD PONDS
Engineer Brown presented the feasibility report, summarized the contents, and requested the City
Council to specify which is the preferred plan to extend public utilities to Shorewood Ponds.
Mayor Love pointed out that if any option but #4 was considered, the neighborhoods would have
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to be contacted. However, option #4 doesn't seem to snake sense when looking into the future.
Councilmember Garfunkel asked what the timeframe is on this decision.
Engineer Brown stated the contractors will begin building in early summer and it would be best
to coincide this project with their project.
Mayor Love stated he would like to see more information and an up front discussion with the
neighborhood as soon as possible to gather as much input from affected residents. He suggested
an open house followed by a work session would be the best format to gather and discuss
information received.
Councilmember Garfunkel suggested the City Council have more information before discussing
this with the neighborhood so that some common questions can be answered beforehand.
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 26,1999 - PAGE 6
Mayor Love directed staff to notify the residences in the neighborhood regarding an open house
on May 12, in addition to the open house regarding Noble Road. The Shorewood Ponds open
house will be from 4:30 p.m. to 6:45 p.m. and the Noble Road open house from 6 :45 p.m. to 7:30
p.m. The open houses will be followed by a City Council meeting from 7:30 p.m. to 9:00 p.m.
8. CONSIDERATION OF A MOTION AUTHORIZING MAYOR AND CITY
ADMINISTRATOR TO ENTER INTO AN AGREEMENT FOR FINANCIAL
SERVICES
Administrator Hurm recapped the information on the Tax Increment Financing (TIF) and
whether it would be feasible. There being many different types of TIF Districts, staff requires
outside service to research the options if Council wishes to proceed. He estimated this service
from Springsted would cost approximately $5,000.
Councilmember Garfunkel asked if staff could question Springsted further before committing
funds for this research.
Stover moved, Garfunkel seconded to direct staff to contact Springsted to find out if it is
possible for the City of Shorewood to qualify for a TIF district with regard to extending
public improvements to this project and report back to the City Council, with a cost cap of
$1,000 in charges. Motion passed 510.
9. CONSIDERATION OF A MOTION AUTHORIZING AMERICAN PORTABLE
TELECOM (AERIAL) TO APPLY FOR A CONDITIONAL USE PERMIT USING
THE WEST END WATER TOWER FOR COMMUNICATIONS EQUIPMENT
Planning Director Nielsen reported on a request from American Portable Telecom (APT) for a
Conditional Use Permit to locate communication antennas and facilities at the westerly water
tower at Minnewashta School. The Ordinance allows this use by Conditional Use Permit.
Attorney Keane pointed out that, at this point, the City is not giving up any negotiating power as
this motion is only to allow APT to apply for a permit. Also, denying authorization to apply
would not be a defensible position at this point.
Councilmember Garfunkel questioned what happens if the City Council denies authorization to
apply.
Planning Director Nielsen compared this step to getting a private property owner's permission to
apply for a permit to put equipment on their land. In this case, the "property owner" is the City,
which is why it seems to be an extra step.
Garfunkel moved, Stover seconded to authorize American Portable Telecom (Aerial) to
apply for a Conditional Use Permit using the west end water tower for communications
equipment. Motion passed 510.
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 26,1999 - PAGE 7
10. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION REGARDING
A FEASIBILITY REPORT - NOBLE ROAD & ESTABLISH PUBLIC
INFORMATION MEETING
Engineer Brown noted that the Capital Improvement Plan for 1999 calls for the reconstruction of
the older portion of Noble Road. The roadway is in need of reconstruction and the proposal is to
match the section very closely to what is there, and match identically to the newer portion of
Noble Road. Ten homes will be directly affected, and these homes would be sent information on
the open house scheduled for May 12. He reported the cost came in below what was estimated in
the Capital Improvement Program.
Councilmember Zerby questioned whether this project was looked at in conjunction with adding
water or other public utilities to defray the cost of doing these at separate times.
is Engineer Brown stated that, at this time, it is not financially sound to try to combine the two, as
the road is in need of repair and the public utilities will not be added for quite some time,
possibly the next time the road is in need of repair.
Councilmember Garfunkel asked about curb and gutter, which does not exist on the newer
portion of Noble Road.
Engineer Brown stated that it would not be added to the reconstructed portion, because the intent
is to match the newer portion of Noble Road.
Zerby moved, Lizee seconded to adopt RESOLUTION #99 -026, " A Resolution Regarding
a Feasibility Report - Noble Road & Establish Public Information Meeting." Motion
passed 510.
11. DISCUSSION ON COMPREHENSIVE PLAN
A. Transportation Chapter
B. Community Facilities Chapter
Planning Director Nielsen stated that the Park Commission has not reviewed the Community
Facilities chapter as yet, and will be doing so at their next meeting. Some comments were
received on the Transportation chapter from Councilmember Lizee which have been forwarded
to the Planning Commission. Nielsen stated if anyone else would like to offer their thoughts
regarding that chapter, it may help provide general direction to the Planning Commission for
changes.
Councilmember Lizee mentioned that the Planning Commission needs input from the other
Councilmembers. She noted the more input they have from the City Council in regard to
direction, the better job they can do in updating the Comprehensive Plan.
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 26,1999 - PAGE 8
Mayor Love asked if there was a more effective way to discuss these issues, as opposed to
sentence by sentence, and word by word. He stated intent should be more the focus of the City
Council, and the sentence structure should be more the Planning Commission and Park
Commission domain. He stated a work session may be a better format for these discussions, as
more staff input can be considered and discussion would be more open.
Councilmember Lizee asked if each Councilmember should bring their prepared comments to
that session to facilitate discussion.
Mayor Love stated that would be the best way to continue.
Planning Director Nielsen stated that without knowing what issues the City Council has,
direction cannot be followed by the Planning Commission.
Planning Director Nielsen asked for input on each point. Discussion was taken note of by
Nielsen in order to pass on comments to the Park and Planning Commissions for review. Curb is
and gutter, trail plans, and other areas were discussed, at which time a study session was
scheduled for May 3, 1999 immediately following the Reconvened Board of Review meeting, to
continue the discussion.
C. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION
REQUESTING EXTENSION FOR SUBMITTAL OF COMPREHENSIVE
PLAN
Nielsen recapped the extension requested at the last meeting for an additional 90 days.
Lizee moved, Stover seconded to Adopt RESOLUTION #99 -027, "A Resolution Requesting
Extension for Submittal of Comprehensive Plan for an Additional 90 days." Motion passed
5/0.
12. DISCUSSION ON ESTABLISHMENT OF AN ENVIRONMENT AND LAND
CONSERVATION COMMITTEE
Administrator Hurm presented a draft Ordinance for establishing an Environment and Land
Conservation Committee. Hurm asked for input from the City Council for changes to the draft,
key issues to be considered, and took note of all changes indicated.
Mayor Love directed staff to present a final draft, including changes discussed, for a final vote at
the next City Council meeting.
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 26,1999 - PAGE 9
13. CONSIDERATION OF A REQUEST TO CHANGE CITY HALL OPEN HOURS
TO 8:00 A.M. - 4:30 P.M.
Administrator Hurm presented information regarding the open hours of Shorewood City Hall as
opposed to the other cities in the area. Staff in general feels there are more people who come to
the door between 8:00 a.m. to 8:30 a.m. than from 4:30 p.m. to 5:00 p.m. These new hours
would take effect after Memorial Day.
Councilmember Garfunkel suggested staggering front desk employees so the City Hall can be
open from 8:00 a.m. to 5:00 p.m.
Administrator Hurm stated this has been considered but matching the surrounding cities seems to
be better, as people do get used to the common hours.
Councilmember Zerby questioned Saturday hours.
Mayor Love asked if this would be necessary, as the Internet is now available to provide
applications and information, rather than extending the hours. He noted the general intent is to
provide better service, and other ways could possibly be looked into.
Stover moved, Lizee seconded authorizing the changing of City Hall hours after Memorial
Day, to 8:00 a.m. to 4:30 p.m. Motion passed 510.
14. ADMINISTRATOR AND STAFF REPORTS
Nielsen provided updates on some of the zoning and nuisance violations that have been presented
to the City Council in the past few weeks. He noted there is very little activity right now as far as
construction but, at this time of year, the number of construction permits will begin to escalate.
15. MAYOR & CITY COUNCIL REPORTS
A. Report on the Fire Department Review Committee. Meeting Held on April 27,
1999
Mayor Love stated that soon, Shorewood may be looking at more of a joint powers agreement for
fire protection. This has not been stated, or acted upon, but seems to be the general direction of
the committee.
B. Report on Fourth of July Committee Meeting
Councilmember Zerby stated that this meeting is scheduled for next week.
Councilmember Zerby pointed out that there has not been any Shoreline messages included in the
packets and newsletters lately, and asked if there had not been any calls.
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 26,1999 - PAGE 10
Administrator Hurm stated that usually calls are received right after the newsletters go out, and
all the communications go in the communications folder presented to Council for review.
Councilmember Zerby requested that he receive his own copy of the communications packet,
rather than studying the packet at the meeting.
Mayor Love stated he would like to receive these via E -mail for review, as well as other
information to cut down on the amount of paper. Mayor Love volunteered to be the
"experimental" person to electronically receive most of his information.
Councilmember Stover commented that the new signs Deephaven has erected are in Shorewood.
Staff was asked to double check the lines, and notify Deephaven if this is correct.
16. ADJOURN SUBJECT TO APPROVAL OF CLAIMS
Lizee moved, Zerby seconded to adjourn at 11:30 p.m. subject to approval of claims.
Motion passed 510.
RESPECTFULLY SUBMITTED.
Kristine Kitzman, Recording Secretary
Timesaver Off -Site Secretarial, Inc.
ATTEST
ATTEST
WOODY LOVE, MAYOR
•
JAMES C. HURM, CITY ADMINISTRATOR
City of Shorewood �� A '
PARTY REGISTRATION AND PERMIT.
Pursuant to Chapter 505 of the Municipal Code application for a party is made as follows:
Party to be Registered , Any person or persons sponsoring a party at which it may reasonably be
anticipated that there will be more than seventy five (75) persons in attendance shall, prior thereto,
register such party with the City Clerk, giving the location, date, time, purpose, names of all
sponsors and the number of persons it is anticipated will be in attendance.
Permit for Additional Parties: Within a period of six (6) months following such party, no additional
party or parties, at which it may reasonably be anticipated that there will be more than seventy five
(75) persons in attendance, shall be permitted at the same location unless the person or persons
who propose to sponsor the same shall first have obtained a special permit therefor approved by
the City Council. Application for such permit shall be made to the City Clerk.
P Location: �?'�� ,� 4 �_� Wit.: s�< r, l E
Party � Date of Party:
Number of Persons (anticipated) to Attend: C,(. j`, c)S c), Time: i c - Y
Purpose: }\ ���;c
Sponsor's Name(s): " - � ,1 l; J 1 _, r q
Special Parking or Safety Provisions: J
Prohibitions: j L.. 6 1�1 �,-� ✓ \;� . ,� �� c4o►l / C'.c..c.l1 -cl2 -SGZC �/ 42J a. No person shall, between the hours of ten o'clock (10:00) l4. and seven o'clock (7:00) e%
A.M., congregate because of or participate in any party or gathering of people from which
noise emanates of a sufficient volume so as to disturb the peace, quiet or repose of persons
residing in any residential area.
b . No person shall visit or remain within any residential dwelling unit wherein such party or
gathering is taking place except persons who have gone there for the sole purpose of
abating the disturbance. (Ord. 101, 8- 14 -78)
Enforcement A police officer may order all persons present in any such group or gathering from which
such noise emanates, other than - a owners or tenants of a dwelling unit, to immediately disperse
from said party in lieu of being hrged under kChapter. (1987 Code)
.Applicant's Signature: ' = Date:
---------------------------- - - - - -- -For Office Use Only ------------------------- - - - - --
SLMPSD:
Fire Marsh
Date:
Date:
City Registration: I Date:
Additional Requirements: Py Ak7- I?ld6< > 'y
Original: City of Shcmwood
Public Safety D
Copy to: South Lake Mianetonka eparaneut�
Applicant
04/23/99 13:28 2 612 474 0128
City of Shorewood
PARTY REGISTRATION AND
P.01
Pursuant to Chapter 505 of the Municipal Code application for a party is made as follows:
pa ' AnY person or persons sponsoring a party at which it may reasonably be
anticipated that there will be more than severity five (75) persons in attendance Ail, prior thereto,
register such arty with the G3ty Clerk, giving the location, date, time, purpose, names of all
sponsors and number of persons it is anticipated will be in attendance.
Permit for Additional Pgrties: Within a period of six (b) months following such party, no additional arty or parties, at which it may reasonably be anticipated that there will be more than seventy five
75) persons in attendance, shall be permitted at the same location unless the person or persons
who propose to sponsor the same shall fast have obtained a special permit therefor approved by
the City Council. Application for such permit shall be made to the City Clete.
Party
Number of Persons (anticipated) to Attend:
Purpose:
c
b. No person shall visit or remain within any residential dwelling unit wherein such party or
i
gathering s taking place except persons who have gone there for the sole purpose of
abating the disturbance. (Ord 01, 8 -1478)
Enforcement: A police officer may order all persons pent in any such group or gathering from which
such noise emanatf, odw that! owners or Onants of a dwelling unit, to immediately dispetse
from said party in lieu of ed ' Chapter. (1987 Code)
f / .20 & (7
Applicant's Signature;' = Date:
mewwowa..WF tnllco User only �r»t�a���������a��a ..a........0
SLU PSD: Date: 0A Q
Fire Marshal: Date:
City Registration: Date:
Additional Requirements:
Date of Party:
g odgtaat: (�tyoiStio�+ec�ao0
do Wl Mianemb PuNIC Safety Depatmeat Post-it' Fax Note 7671 Date p i
Ta r
Co Co
Prohibitions: �) -
a. No n shall, between the hours of ten o'clo (10:40) P.M. and seven o'clock (7:00)
A.M., congregate because of or participate in any party or gathering of people from which
noise emanates of a sufficient volume so as to disturb the peace, quiet or repose of persons
residing in any residential area.
i
CITY OF SHOREWOOD
RESOLUTION NO. 99-
A RESOLUTION APPROVING
A SINGLE TEMPORARY GAMBLING LICENSE
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WHEREAS, the Shorewood City Code, Chapter 301, provides for the licensing of
certain gambling activities in the City; and
WHEREAS, the City prescribes certain restrictions concerning eligibility for such
licensing and application, whereby the licensee will hold the City harmless for all claims arising
out of the granting of such license; and
WHEREAS, the following applicant has met the eligibility requirements for such a
license and has agreed to all terms and conditions of the agreement contained in the license.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
That a single temporary license for the conduct of gambling as specified in the terms, and
conditions of the license be issued to Variety Children's Association, an affiliate of
Minnesota Medical Foundation. Said raffle to be held on Monday, June 14, 1999 at the
Minnetonka Country Club, 24575 Smithtown Road, Shorewood, Minnesota.
ADOPTED by the City Council of the City of Shorewood this 10th day of May, 1999.
ATTEST
ATTEST WOODY LOVE, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
M
I
•
April 29, 1999
f r
- n's
so�t�on
391 East River Road
City of Shorewood Minneapolis, MN 55455
5755 Country Club Road (612) 624 -6900 phone
Shorewood, MN 55331 (612) 626 -1144 fax
Re: Authorization for an Exemption from Lawful Gambling License
To whom it may concern:
Please find enclosed with this letter Form LG220 Application for Authorization for an
Exemption from Lawful Gambling License. Variety Children's Association, an affiliate of
Minnesota Medical Foundation, is co- hosting a golf tournament on Monday, June 14, 1999 at the
Minnetonka Country Club and we will be including a raffle in the day's activities.
To process the application, the State of Minnesota requires that this application be signed by the
local governing body that has jurisdiction over the gambling premises. It may be necessary to
obtain and submit with this application, a waiver from your city waiving the 30 day waiting
period. As the event is June 14, we may need this waiver.
I have enclosed a prepaid envelope to forward the application on to the State after you have
completed your process. If you have any questions or concerns, please feel free to contact me at
612 -626 -1143.
Thank you for your consideration in this matter.
Cordially,
1' beth Harry
Development Associate
SERVING CHILDREN FOR OVER 60 YEARS
r
LG220 For Board Use Only
RevO6 /96 Minnesota Lawful Gambling Fee Paid
Application for Authorization for an Check #
Exemption from Lawful Gambling License Initals
Date Recd
Organization Name - _ . ..Previews iawfui -gambling exemption number
Minnesota Medical Foundation x - q a l:25 —4N - ccja-
Street University of Minnesota City State Zip Code County
1555 Diehl Hall Minneapolis MN 55455 Hennepin
Name of Chief Executive Officer of organization (CEO) Daytime Phone number of CEO
First Name Last Name
Brad I Choate ( 612 625 -1440
ame of rgarnzation Treasurer Daytime Phone Number of Treasurer
St Name Last Name
Cindy Kaiser
( 61� 624 -6941
Check the box below which best describes
Check the box that indicates the type of proof attached to this application
your organization
by your organization:
® IRS letter indicating income tax exempt status
El Fraternal
EJ Veterans
El Certificate of good standing from the Minnesota Secretary of State`s office
ED Religious
CD A charter showing you're an affiliate of a parent nonprofit organization
(7 Other nonprofit
0 Proof previously submitted and on file with the Gambling Control Board
Is ttus gambling premises located within city limits ?F Yes Q No
If Yes, write the name of the City:
City Name
If No, write the name of the County and the Township:
County Name Township Name
heck the appropriate status of the Township: M organized Q unorganized Q unincorporated
LlarGal' C�n� f �au�t�x�e�� I d,�rrrer>«
x a R
1. The city must sign this application if the gambling 3. DO NOT submit this application to the Gambling Control
premises is within city limits. Board if it is denied by the local unit of government.
2. The county and township must sign this applica- 4. NOTE: A Township may not deny an application.
tion if the gambling premises is not within city limits.
Upon submission of this application to the Gambling Control Board, the exemption will be issued not
more than 30 days (60 days for cities of the 1st class) from the date the local unit of government
signed the application, provided the application is complete and all necessary information has been
received, unless the local unit of government passes a resolution to specifically prohibit the activity. A
copy of that resolution must be received by the Gambling Control Board within 30 days of the date
filled in below. Cities of the first class have 60 days in which to disallow the activity.
City or County Acknowledgment of Receipt of Township Acknowledgment of Awareness of
Application Application
Signature of person receiving application Signature of person acknowledging application
Date Received: Date Si
Title of person receiving application Title of person acknowledging application
U
Submit the application at least 45 days prior to your scheduled date of activity.
Be sure to attach the $25 application fee and a copy of your proof of nonprofit status.
Mail the complete application and attachments to:
Gambling Control Board
1711 W. County Rd B Suite 300S
Roseville, MN 55113
This publication will be made available in alternative format (i.e. large print, braille) upon request.
Questions on this -form should -be directed to. the - Licensing Section of the. Gambling Control Board at
(612)639 -4000.
Hearing impaired individuals using a TDD may call the Minnesota Relay Service at 1- 800 -627 -3529 in the
Greater Minnesota Area or 297 -5353 in the Metro Area.
The information requested on this form will be used by the Gambling Control Board (GCB) to determine your
compliance with Minnesota Statues and rules governing lawful gambling activities. All of the information
that you supply on this form will become public information when received by the GCB.
I have read this application and all information is true, accurate and complete.
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, APRIL 27,1999
•
•
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
MINUTES
D!RAFT
1. CONVENE PARK COMMISSION MEETING
Co -chair Pat Arnst called the meeting to order at 7:43 p.m.
A. Roll Call
Present: Co- chairs, Dallman and Arnst; Commissioners Bensman and Themig; City
Administrator Jim Hurm; Council Liaison Scott Zerby; Planning Director Brad
Nielsen
Absent: Commissioners Colopoulos, Puzak, and Cochran
Also Present: Gordy Lindstrom, Baseball Representative
It was announced that Chuck Cochran has resigned from the Shorewood Park Commission due
to increased family obligations with the death of his mother.
B. Review Agenda
There were no changes to the meeting agenda.
Dallman moved, Themig seconded to approve the Agenda as presented. Motion passed
unanimously.
1. APPROVAL OF MINUTES
A. Park Commission Minutes of March 9,1999
Dallman moved, Themig seconded, to accept the minutes as presented. The motion passed
unanimously.
B. Park Commission Minutes of March 23,1999
Themig moved, Dallman seconded, to accept the minutes as presented. The motion passed
unanimously.
J,
Park Commission Meeting
April 27, 1999
Page 2
3. DISCUSS NOTES FROM APRIL 13.1999 (QUORUM NOT PRESENT)
Due to lack of a quorum at the April 13, 1999 meeting, there were no official minutes recorded.
However, notes were taken of the conversation at that gathering. There were no questions or
discussion on those notes at this time.
4. MATTERS FROM THE FLOOR
Mr. Gordy Lindstrom asked to present a proposal on behalf of South Tonka Little League around
improvements to fields at Freeman Park. Chair Arnst stated that the Park Commission should be
contacted in advance for such a request to allow placement on the agenda. It was agreed to hear
the request under Matters from the Floor.
Mr. Lindstrom presented the following requests on behalf of the Little League:
1. The League has the opportunity to acquire a scoreboard, which they would like to place
for use on the Babe Ruth field. The League will pay for the cost of installation and
wiring. It is to be placed near the field #3 scoreboard.
2. They wish to add another flagpole to display the American Flag near the concession
stand.
3. The League would also like to move the storage shed near the concession stand for better
accessibility of equipment.
4. The opening in the fence on field #2 is too narrow for a person to carry equipment to the
field. A post needs to be moved so the opening can be widened.
5. They would like to add two batting cages along side the existing one at field #3.
6. The league proposes a second line of fencing along the east end of field #2 to create a
safe walkway. This is suggested as a possible immediate fix to the pedestrian / traffic
problem.
The Little League would cover the cost of all of these projects, with the exception of the fencing
(item #6). Mr. Lindstrom added that the adult softball fields at Freeman are not in use every
evening and the softball association has okayed the use of the fields for Little League practices.
•
•
Co -chair Amst asked that a written memo, detailing these requests, be sent to the absent
Commissioners for their review. The request will be included as part of the May 11, 1999 Park
Commission Agenda.
M
Park Commission Meeting
April 27, 1999
Page 3
5. REPORTS
A. Arbor Day, May 1, 1999 at Manor Park
•
•
Administrator Hurm announced that the City will celebrate Arbor Day on May 1 by planting a
tree at Manor Park. All Commissioners and City Council members are invited to attend the 9:00
a.m. gathering.
Other Matters to Report
Hurm added that the Police Department is ready to present their end -of- the - season snowmobile
report and asked if that should go on the May 11 agenda. Amst asked for clarification of the role
of the Park Commission upon hearing the report. Council member Zerby said the Council would
expect recommendations be made by the Commission, based on the report, if needed. It was
agreed that the report should be presented in June.
Councilmember Zerby explained that a petition was presented during Matters from the Floor at a
City Council meeting which states opposition to a trail loop in the Howards Point Road area.
Forty -two residents signed the petition which was distributed to the Park Commissioners at this
time. It is noted that the four Commissioners present have received the petition. Copies will also
be sent to absent Commissioners.
6. REVIEW COMPREHENSIVE_ PLAN AS IT RELATES TO PARKS AND TRAILS
Planning Director, Brad Nielsen explained that the proposed revisions to the Community
Facilities Chapter and Transportation Chapter of the Comprehensive Plan, as discussed at the
March 23 Park Commission meeting, have been incorporated and presented to the Park
Commissioners in a memo dated April 9. He referenced some specific changes and asked if the
document now reflects the Park Commission recommendations. The final question is if the Trail
Planning Process and its, map should be included in the final document.
Commissioner Bensman pointed out that the City Council has approved the trial concept plan
and it should therefore be included for reference. It should be made clear that the segments
indicated on the map are RQtential sites which are being studied. Themig commented that trails
are a process, not a plan. Nielsen asked about the segment which has been opposed by the
majority, and if a line to indicate a potential trail site should remain there. Arnst explained that it
is a concept map, not a plan and it would be dangerous to imply a guarantee that there will never
be a trail there which would remove possibilities for the future.
Hurm suggested that certain "proposed" trails that have been petitioned against make these trails
more likely in the future.. Bensman said that priorities were set for valid reasons from a variety
of sources and those reasons have not changed. It was agreed that the map should be included in
ti 10
Park Commission Meeting
April 27, 1999
Page 4
the Comprehensive Plan document as a Concept Map and lines should be placed in the center of
roads since exact placement of trail segments are not determined.
Nielsen asked if other changes to the document are okay and went through the revised draft to
review all changes. Arnst asked if there was a policy to consider trails for future street
improvements. Nielsen said yes. Themig said that the last sentence in LU -15, paragraph 3
implies that the City is trying to tell Hennepin County what to do and that we are opposed to
light rail transit. He suggested replacing the statement with a repeat of paragraph 3 on TR -34.
All agreed to the change. Nielsen said that the draft will be subject to neighborhood review and,
at this time, he is asking fora recommendation from the Park Commission.
Themig moved that the Park Commission forward the Comprehensive Plan to the City
Council with changes noted this evening, with inclusion of the trail concept map with all
trails identified uniformly, without preferences. Bensman seconded. The motion passed
4/0. •
7. STATUS OF EAGLE CREST DEVELOPMENT / DISCUSS FREEMAN PARK
ROAD AND OTHER RELATED PARK ISSUES
Nielsen stated that at their April 26 meeting, the City Council approved development stage plans
for Shorewood Ponds. Based on recommendations of the Park Commission, there were a
number of things included as conditions. The developer, Eagle Crest Northwest, will provide a
trail from the entrance to Freeman park with an easement or deed to the City. Also, the wetland
area to the north side of the development will be public land. The south entrance to Freeman
Park from Highway 7 will be closed off. The City will continue to work with Mn/DoT and Mr.
Osha to find a workable plan for the entrance to his property on the southwest corner of Freeman
Park.
The Planning Commission has recommended that the road between the two parking lots in the •
park be closed off for regular use or be paved as soon as possible. Several members of the City
Council had indicated they prefer the staff recommendation of using that segment of road for
pedestrian traffic and emergency access only.
It has been suggested that the developer choose a park- related name for the newly planned road.
There will be a sign on Eureka Road near the entrance of the development that says Freeman
Park so prospective buyers will be well aware that it is also a park entrance. Mark Themig
suggested that the Park Commission may also prepare a friendly welcome to include for
prospective buyers.
There was discussion about options for the road and parking area near the south end of the park.
Dallman stated that he preferred to leave the road open for a one -year trial, keeping the entrance
to Osha's property as is, in order to evaluate the best plan. Themig said it is hard to comment
without the buildings in place. Nielsen said the setback would be 40 feet (2 car lengths).
Dallman pointed out that the homes on the east side of Eureka Road are closer to the street than
Park Commission Meeting
April 27, 1999
Page S
what the new homes would be in distance from the park road. And in the park, traffic should be
moving much slower than on Eureka Road. Themig asked if the loop could be designated a one
way road. Nielsen said it is possible and perhaps the second row of fencing requested by the
Little League would also be a solution. Amst supports the closing of the road for safety reasons
and to be good neighbors to the new residents. It was agreed to defer a recommendation until
after the Commissioner's park tour at Freeman.
8. TRAIL PLANNING PROCESS
A. Discuss April 10, Smithtown Road Trail Walk
Themig suggested that a comment be added to include Chris Lizee's support of a trail along the
north side of Smithtown. Hurm said the video will hopefully be available this week. The intent
is to discuss further details as this relates to the Capital Improvement Program at the next
• meeting when cost estimates will be available for consideration. Amst asked if other funding
options have been explored. Hurm said that once trail priorities are determined, Mark Koegler
could be asked to look into other funding sources. It's already too late for the 1999 trail grant
cycle.
Arnst said that we need to know more about funding opportunities. Themig reported that he
spoke with planners about trail development in Ramsey County. Iced Tea money has many
restrictions tied to it and therefore is not used for trails. They do use grant in aid programs and
DNR grants.
Engineer Brown will report on cost estimates at the next meeting and staff will report about
funding sources. Themig said he would like to see that the whole trail process be kept active
while the two preferred segments are explored. Hurm will prepare a schedule. Arnst asked for
an update at the next Park Commission meeting from Engineer Brown on funding for a trail
along Mill Street (a County Road), Vine Hill Road, and Old Market Road. She would also like
to hear an update on talks with Greenwood about St. Albans Bay Road.
B. Discuss April 20, Vine Hill / Covington Trail Walk
Themig stated that there is support for both of these segments and things should proceed with the
next step of getting cost estimates while keeping other potential trail ideas on the table. No
action is needed at this point. Videos of the two walks will be available for individual review. It
was agreed to proceed with both segments. Hurm pointed out that the limiting factor will be
money. One idea is to talk to the City Council about using street funds where safety is an issue.
Zerby reported that there is an opportunity to re -do Eureka Road when water is brought through
there. The City will meet with residents to get opinions. This may involve running water
through part of Freeman Park. Arnst asked if a sidewalk may be a part of the discussion. Zerby
agreed that it is a good point to include as all options should be considered when a road is
redone. He will carry that comment to the City Council.
w
Park Commission Meeting
April 27, 1999
Page 6
9. OTHER BUSINESS
Themig asked about the status of the multi- purpose building for Freeman Park. Hurm said it is
being worked on. One question to answer is how the developer of Shorewood Ponds may help
with that. (They have said they will help in some way.)
10. NEW BUSINESS
Hurm noted that Chuck Cochran was to report to Council for the month of May and asked for
replacements. Themig will cover May 10.
Arnst asked what is being done about Cochran's resignation. Press.releases are being prepared.
Establish Meeting and Tour Schedule
May 25: 6:00 Tour Freeman, Cathcart, Crescent Beach and Badger Park. The work
session on park policies will be delayed until the following meeting. (Bensman will be absent.)
June 8: 6:00 - Tour Silverwood, Manor and Christmas Lake . 7:30 - Discuss park policy.
11. ADJOURNMENT
Themig moved, Dallman seconded to adjourn the meeting. Motion passed 410. The meeting
adjourned at 9:30 p.m.
RESPECTFULLY SUBMITTED
0
Connie Bastyr
Recording Secretary
73eck & C all
�e�sonaC �o�C �� ainin�
Wednesday, April 28, 1999
Brad Nielsen, Planning Director
City of Shorewood
5755 Country Club Rd.
Shorewood, MN 55331
Dear Mr. Nielsen:
Oil
Thank you for returning my call and discussing my concerns regarding
adequate containment of dogs with a history of biting. In my capacity as a dog
trainer I have become aware of a number of dogs with bite histories that are
contained only by electronic containment systems (ECS), which in my
professional opinion, is inappropriate and dangerous.
Dog bites are the #1 reported health problem of children. According to the
National Centers for Disease Control and Prevention, more than half of all
children aged 12 and younger have been bitten by a dog. Reported dog bites
requiring medical attention have risen 37% from 1986 to 1994, and are rising at
the rate of 2% each year (National Center for Injury Prevention). Dog bites are a
serious health problem and we need to do more to educate the public about
dog behavior and training, and prevention of dog bites, including adequate
restraint of dogs that have bitten people.
Despite the staggering number of reported dog bites each year, many more go
unreported, which means that dogs that are not legally determined to be
dangerous dogs are still in a position to injure the public because they are
inadequately restrained.
The relatively recent proliferation of the ECS presents yet another unaddressed
issue regarding the definition of adequate restraint of dangerous dogs. While
•
19565 'Vine `f �id5e `t�►'.d Shorewood, /14/NJ 5533
�5hone: 612147o -8486 7ax: 612147o -6633
-�--7
■
some ECS companies apparently do attempt to screen for known aggressive
dogs, there is nothing preventing owners from withholding this information or
from continuing to use this product for restraint of their dog following a bite
incident. Companies that sell these products offer guarantees which can
mislead clients into believing that the product may be safe and appropriate for
their dog. One of my clients called an ECS company to postpone installment of
an already purchased ECS pending my evaluation of their aggressive dog, and
was pressured by the salesperson to proceed with installing this product, citing
their guarantee.
ECS is not a true confinement system as the dog still has the ability to leave the
confinement area if he so chooses, yet many dog owners find ECS to be an
adequate solution for their dog's confinement needs. However, these products
once installed may not meet the changing needs of the dog. For example, many
ECS are installed when a dog is quite young before aggressive behavior has
been exhibited.
I would suggest that the Shorewood City Council consider examining and •
amending city ordinances to cover adequate containment of dogs with a history
of biting. In my experience, it is rare for an aggressive dog to get so far in the
system that it is determined to be a "dangerous dog ", but it is all too frequent that
owners continue to own and inadequately confine a dog that has bitten
someone, despite potentially serious liability issues.
Clarifying adequate confinement would would prohibit installment of and /or
continued use of these systems with dogs that have any kind of bite history, as
well as adjudicated "dangerous dogs ".
Tethering or tying a known biter is another commonly used inadequate restraint.
In fact, I believe that the City of St. Paul has gone as far as to outlaw this
practice, which is well -known in the dog behavior and training industry to •
increase aggression towards humans.
I understand that the current ordinances describes restraint as a dog either
being on -leash or a chain, or within ten feet and obedient to commands. While
this is sufficient for the vast majority of dogs and owners, it is my professional
opinion that dogs with known bite histories toward humans should not be
allowed off -leash in public areas. Unfortunately, we cannot depend on the dog -
owning public to make the best decisions regarding biting dogs, as is
demonstrated by the fact that most biting dogs coming before the courts will
have already bitten several people.
Enacting the above ordinance changes would make it possible for law
enforcement and animal control personnel to advise dog owners of their legal
responsibilities following reported dog bites.
r
I had a client who reported to me that their daughter was severely bitten by a
friend's Rottweiler while visiting, and that they know that this dog continues to
be restrained by ECS only. They were told by the police that there was nothing
that could be done about this. I would like to prevent similar situations from
occurring by ensuring that the City of Shorewood educates the dog - owning
citizenry regarding appropriate confinement of known biters. Amending the
current ordinances could accomplish this goal.
Thank you for your attention to this matter
1 •
Sincerely,
0
Becky Schultz
Owner
r
CITY OF SHOREWOOD
ORDINANCE NO.
ESTABLISHING A LAND CONSERVATION
AND ENVIRONMENT COMMITTEE
THE CITY OF SHOREWOOD DOES ORDAIN:
Section 1 • Chapter 205 of the Shorewood Code of Ordinances is hereby repealed and replaced
with the following:
Subd. 1 Establishment: The Land Conservation and Environment Committee is hereby
established. The Land Conservation and Environment Committee is referred to
herein as "the Committee."
Subd. 2 The goals of the Committee shall be to:
a. Cant' out a process that will permanently protect, and lead to an increase
in the amount of protected natural open space in Shorewood;
b. Serve as an education resource to the City Council and Commissions,
and property owners regarding land protection options, the benefits of an
on -going land conservation effort and on environmental issues; and
• Subd. 3 The Committee shall have duties in the following areas:
a. Land Conservation: Make recommendations to the City Council and
work with City staff in carrying out the conservation open space
planning process and implementation of the plan as recommended in the
Land Conservation Committee report of December, 1998.
Conservation open space is defined as follows: Land that is largely free
of man-made structures, where ground cover is such that rain may enter
the soil to replenish ground water, where use of the land promotes air
and water quality, scenic beauty, wildlife habitat and/or natural
communities.
Implementation includes citizen education efforts and promotion of the
use of the various land conservation tools. The Committee will advise
the City Council on acquisition of conservation open space and
management of passive open space lands. The Committee will develop
a stewardship plan for each open space parcel acquired by the City.
Management includes any minimal development (i.e. trails, restoring
natural communities, and controlling disease and invasive species on
City-owned open space ).,
b. Coordinate Environmental Education: Act as a resource for the City
• of Shorewood and Shorewood citizens on environmental issues such as:
1 4P] o
� y
Ordinance No.
(1)
Restoration of natural communities;
•
(2)
Stormwater runoff;
(3)
Water quality of lakes, streams and wetlands;
(4)
Control of lawn fertilizers, and pesticides;
(5)
Tree disease such as oak wilt;
(6)
Control of buckthorn and exotic species;
(7)
Increase in the coverage of natural plants, prairie gardens;
(8)
Landscaping with native species;
(9)
Pest control;
(10)
Tree preservation;
(11)
Waste reduction, recycling, composting, and litter; and
(12)
Maintain an environmental library and be a resource for
environmental science education for young people and adults.
Subd. 4 Membership of the Committee: Membership shall consist of five (5) residents
of the city appointed by the City Council; a representative of the Planning
Commission, appointed by the Planning Commission; a representative of the
Park Commission, appointed by the Park Commission. In making appointments,
the City Council shall consider geographic disbursement of Committee
•
members.
Subd. 5 Terms: Terms of appointment commence on February 1 and terminate on
January 31 or until vacancy is filled. The initial resident appointments shall be
made as follows: one (1) to serve until January 31, 2000; two (2) to serve until
January 31, 2001; and two (2) to serve until January 31, 2002. Park and
Planning Commission appointees shall be made annually in January or as soon
thereafter as possible by the Commissions.
Subd. 6 Removals: The City Council shall have the power to remove any member of the
Committee for cause as defined in the Shorewood Personnel Policy and after a
public hearing with two (2) weeks published notice, by a majority of the entire
City Council.
Subd. 7 Organization: At the first regular meeting of the year, the Committee shall
appoint a chairperson from among its voting members. This appointment shall
be subject to Council approval and shall consist of a one (1) year term. The
position of Chair shall rotate among members, with no Committee member
serving in that capacity for more than two (2) consecutive terms. The
Committee shall also elect a vice -chair from among its appointed members for a
term of one (1) year. The Committee may create and fill such other offices from
its members as it may determine needed to transact Committee business.
•
i
Ordinance
No.
Subd. 8
Regular Meetings: The Committee shall meet as needed, but not less than once
•
each quarter at a time which the Committee shall fix by resolution.
Subd. 9
Special Meetings: Special meetings may be called by the Chairperson or by any
two (2) members of the Committee by a written notice filed with the
Administrator who then shall notify all members of the Committee of the time
and date of the special meeting, at least three (3) days before the meeting date.
Subd.10
Quorum: A majority of the appointed Committee members shall constitute a
quorum.
Subd. 11
Bylaws, Records: The Committee shall adopt bylaws for its governance and for
the transaction of its business. The bylaws will be reviewed on an annual basis
at the first regular meeting in February. A recording secretary shall keep a
record of attendance at Committee meetings, a record of resolutions, and votes
and abstentions on each question requiring a vote. The record of the Committee
shall be a public record.
Subd. 12
Work Plan: In June of each year, the Committee will submit a report on the
current calendar year activities and a recommended work plan for the next 18
months to the City Council for review and direction. In conjunction with that
submittal, a budget request will be submitted to the City Administrator for the
next fiscal year.
Subd. 13
Sunset: The Committee shall cease to exist on June 30, 2002 unless, upon
review during the previous six month period, the City Council by resolution
extends its life for an additional period of time.
Section 2.
This Ordinance shall be in full force and effect from and enter its passage and
publication.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF
i SHOREWOOD, MINNESOTA, this day of
A TTEST:
WOODY LOVE, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
•
M
1]
E
.7
r]
CITY OF SHOREWOOD
RESOLUTION NO. 99 -
A RESOLUTION ESTABLISHING LAND CONSERVATION OBJECTIVES FOR
THE LAND CONSERVATION AND ENVIRONMENT COMMITTEE
WHEREAS, the City of Shorewood has established a Land Conservation and
Environment Committee (hereafter referred to as "the Committee ") with goals established
to:
• Carry out a process that will permanently protect, and lead to an increase in
the amount of protected natural open space in Shorewood; and
• Serve as an education resource to the City Council and Commissions, and
property owners regarding land protection options, the benefits of an on -going
land conservation effort and on environmental issues.
WHEREAS, the City Council wishes to establish objectives for the Committee
with the understanding that the Committee is expected to make recommendations to the
City Council on objectives on an on -going basis.
NOW, THEREFORE BE IT RESOLVED, that the following land conservation
objectives are established for the Committee:
1. Education:
Educate the City Council and Commissions and City property owner about land
protection and about the benefits of an on -going land conservation effort.
2. Vision
Coordinate a process to develop a community vision for open space which is
consistent with community values, and to develop criteria for prioritizing parcels
to be acquired. The process needs to involve all elements of the community.
3. Planning and Implementation:
Carry out a process to, protect open space in perpetuity by:
A. Working with the Planning Commission and Park Commission to
develop an open space plan which priorities sites for acquisition,
and identifies funding sources, staff responsibilities, and long term
land management for an acquisition program.
B.
Working with existing land conservation organizations whenever
possible.
C.
Incorporating citizens from throughout the City and natural
resource professionals in the planning and implementation and
process.
1) Citizens should have meaningful input:
• When the community develops a vision of open space in
Shorewood.
• When criteria for selecting and ranking open space parcels
is developed and when open space parcels are prioritized.
• In budgeting for acquisition of development rights or
purchase of property.
2) If a number of citizens are interested in participating, a
simple volunteer information sheet should be developed to
find out what people like to do and what skills they have to
offer.
3) Involve people of various ages, ethnicities, and abilities to
participate. People with a broad range of interest and from
all precincts should be encouraged to actively participate in
the proposes.
D.
Recommending revisions to goals an objectives to achieve open
space preservation.
E.
Implementing a land registry program and maintaining signage to
ensure identification as program participant.
F.
Developing specific guidelines for all City open space, set -aside
program elements.
G.
Making recommendations on the acquisition of tax forfeit property
for open space purposes.
H.
Developing a positive work relationship with land owners who are
considering selling their land to make sure they are aware of the
benefits of setting aside land. They should be advised to consult
tax specialists.
•
•
•
9
3. Assessment/Evaluation:
A. Assess community support for open space acquisition.
B. Report to the City Council each June on progress toward the goals
and objectives and on a work plan for the next eighteen months.
4. Financial Resources:
Upon direction from the City Council, coordinate efforts to acquire financial resources:
A. Research and complete applications for government, non - profit or
private land conservation grant programs.
B. Coordinate all aspects of a referendum effort for an authorization
for the City to undertake a public bond issuance for land
acquisition purposes. If a referendum is required an educational
campaign would be necessary to make voters aware of the issues.
Voters should have a clear understanding that their taxes might go
up and that not every open space parcel in every neighborhood will
be purchased.
C. Utilize estate planning, land exchanges, and public education to
encourage donations.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this day of ' 1999.
ATTEST
ATTEST WOODY LOVE, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
205.01
CHAPTER 205
SENIOR HOUSING AND SERVICES TASK FORCE
205.03
% � ht'-"t
SECTION:
LUJ.U1:
205.02:
rurpose
Task Force Created, Membership, Term of Office
205.03:
Organization
205.04:
Objectives and Duties
205.05:
Sunset Clause
•
205.01• PURPOSE: The Task Force is created to research and make
recommendations to the Planning Commission and City Council
concerning issues which affect senior citizens within the City.
205.02: TASK FORCE CREATED, MEMBERSHIP, TERM OF
OFFICE: A Shorewood Senior Housing and Services Task
Force is hereby created which will serve as an advisory body to the Planning
Commission and City Council.
Membership in the Task Force shall consist of seven (7) residents of the City
appointed by the City Council. Residents must be fifty -five (55) years of age
or older to be eligible for appointment to the Task Force. Terms of all
members shall commence January 1, 1992 and shall be for two (2) years. The
City Council shall designate one of its member as its liaison to meet with the
Task Force, and it shall direct the Task Force to designate one member of its
body as a liaison person to meet - with the Planning Commission, and the
Planning Commission shall designate one member of its body as a liaison to
meet with the Task Force.
205.03: ORGANIZATION:
Subd. 1. Officers: The chair of the Task Force shall be selected by the City
Council, and that person shall serve in that position a period of one
year. The Task Force may appoint a secretary who may or may not be
a member of the Task Fore.
Subd. 2. Meetings: The Task Force shall meet monthly or at the call of the
chair, and all meetings shall be open to the public.
1191
205.03 205.05
Subd. 3. Rules of Order and Business. The Task Force shall adopt rules and
regulations governing the conduct of its meetings. A majority of its
membership shall be required to conduct official business.
205.04: OBJECTIVES AND DUTIES: The Task Force is hereby
designated the following responsibilities:
Subd 1. Prepare and submit to the Planning Commission a senior housing
section to the Shorewood Comprehensive Plan, incorporating policy
statements as recommended in the "Study of senior housing Needs ",
dated May 1991.
Subd 2. Review and make recommendations to the Planning Commission on
amendments to the senior housing section of the Comprehensive Plan.
Subd. 3. Evaluate and make recommendations on proposals that come before
the Planning Commission as they relate to the senior housing section of
the Comprehensive Plan.
Subd. 4. Research and report, as requested by the City Council, on the affect
of various issues and policies on senior citizens.
205.05: SUNSET CLAUSE: Unless sooner completed, the duties of the
. Task Force shall be completed and the Task Force disbanded by
December 31, 1993. Prior to that date the City Council may, by resolution,
take affirmative action to extend the existence of the Task Force for an
additional specified of time. (Ord. 244, 923 -91)
•
•
0
1191
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To: Mayor and City Council
From: Teri Naab, Shorewood Executive Secretary/Deputy Clerk
Date: May 6, 1999
Re: Sump Pump Charges - 6170 Church Road
On January 7, 1994 an inspection was conducted at the above mentioned residence which revealed that the
sump pump was not hard piped to the outside. Therefore, the system was considered to be "non- compliant"
with the City's ordinance. A reinspection of the system was not called for and on March 28, 1995 a letter
was sent to the homeowner informing them that charges had been accruing because of non- compliance, but
if the system were repaired and the City allowed to reinspect all charges would be waived.
Beginning in 1995 and through 1998, charges that were accrued in relation to the sump pump have been
assessed to the property taxes after notice to the property owner. On August 27, 1997 Council asked that
each property owner with delinquent sump pump charges be contacted again and urged to resolve the issue
by having their system inspected and approved by the City Inspector. No response was received from the
homeowner of 6170 Church Road. On October 27, 1997 a certified letter sent to the property owners once
again explained that charges would be certified to their taxes unless an inspection of their sump pump was
conducted and passed. The City did not receive a response and the amount was certified.
The property owner called for an inspection on March 18, 1999, which revealed the sump pump had not
been hard piped. A subsequent inspection on March 24 indicated that the sump pump was in compliance
with all pertinent City code sections.
The fees accrued to date in 1999 were waived upon final approve of the system. However, the fees that had
been certified in 1998 to the taxes payable in 1999 still remained.
The utilities have not been paid over the last several years, but levied on the taxes. The last half of 1998
had not been certified and therefore is still owed. Ms. Voigt wants to now pay us for the last three quarters,
and has asked that the sump pump charges be waived. The breakdown is as follows:
$600.00 Sump pump for 1998 (2 half)
238.75 Utilities for last 3 gtrs
23.88 Penalty for I' qtr 1999 utilities
$862.23 or $262.63 if sump pump fees are waived
It has been the policy of the City in the past that once fees have been certified, refunds would not be given
on those amounts. However, the portion of the sump pump fee that had not been certified has been waived
upon request by the property owner and satisfactory inspection of the property.
#�IIA
DATE TIME
CITY OF SHOREWOOD CALLED -IN _
INSPECTION NOTICE SCHEDULE -Ll' P.
PERMIT N0.
COMPLETED
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Q FOOTING ❑ SEPTIC MAINT. Q FOLLOW-UP
} ❑ FRAMING ❑ SEPTIC INSTALL. ❑ COMPLAINT
►— Q PLUMBING Al ❑ SEPTIC FINAL ❑ ROUTINE
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To: Mayor and City Council
James C. Hurm, City Administrator
From: Teri Naab, Executive Secretary / Deputy Clerk
Date: November 5, 1997
Re: Levy Delinquent Utilities
• At the Council meeting of August 25, Council was asked to consider the adoption of a
resolution certifying delinquent utilities charges to the property taxes. Three properties on
this list had accumulated totals from the sanitary sewer surcharge (i.e. failure to
successfully have sump pump location and method of discharge approved by the City
inspector per Municipal Code Section 904.09). Staff was directed at that meeting to contact
these individuals and try to get this resolved. Attached to this memorandum are copies of
two letters sent out to two of the property owners asking them to set up an inspection so
this issue could be finalized. We did not receive any response from either property owner.
Therefore, the attached resolution that you are being asked to consider, provides for the
certification of these delinquent charges to their 1998 property taxes.
The third property belongs to Ron Johnson, whom the City is currently dealing with
through litigation. Staff has been advised to allow his utility bill to continue to accumulate
and not levy the delinquent amounts. Upon resolve of the litigation, the issue will once
again be addressed.
•
CITY OF SHOREWOOD
RESOLUTION NO. 97-
A RESOLUTION DIRECTING DELINQUENT SUMP PUMP CHARGES
BE PLACED ON THE 1998 PROPERTY TAX ROLLS
WHEREAS, Shorewood City Code provides for the City to place delinquent
sump pump charges, on the succeeding year property tax rolls for the specified properties;
and,
WHEREAS, the City Council has scheduled a discussion on the assessment of
such charges and has caused notice of such assessments to be mailed to the affected
property owners; and,
WHEREAS, the Council held such discussion at a regular council meeting and
has made a determination that delinquent utility charges exist for the specified properties set
forth in Exhibits A attached hereto and made a part hereof. •
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the Hennepin County Special Assessment Division is hereby authorized to
place the delinquent sump pump charges, on the 1997 property tax rolls, payable in 1998,
at eight percent (8%) per annum, against the specified properties as set forth in Exhibits A.
2. That such delinquent charges shall be called Delinquent Sump Pump Charges,
Levy No. 14205.
ADOPTED by the City Council of the City of Shorewood, Minnesota, this 10th
day of November, 1997.
TOM DAHLBERG, MAYOR 0
ATTEST
JAMES C. HURM, CITY ADMINISTRATOR
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MAYOR
Tom Dahlberg
COUNCIL
Kristi Stover
Jennifer McCarty
Jerry O'Neill
CITY OF John Garfunkel
'WOOD
S H O R.F.id
5755 COUNTRY CLUB ROAD SHOREWOOD, MINNESOTA 55331 -8927 (612) 474 -3236
FAX(612)474-0128 nrww.state.nettshorewood cityhall @shorewood.state.net
October 27, 1997 CERTIFIED
Barry & Suzann Voigt
6170 Church Road
Shorewood, MN 55331
Dear Mr. & Ms. Voigt:
The City Council will consider and take action on your delinquent utility charges at their
meeting of November 10, the meeting starts at 7:30 P.M. at the City Hall.
The Council is willing to waive these fees if your property passes an inspection on or
before the date of the meeting. Call City Hall if you wish to schedule an inspection.
Sincerely, P 295 4 8 6 941
CITY OF SHOREWOOD us Postal service
Receipt for Certified Mail
No Insurance Coverage Provided.
Do not use for Intem atronal Marl (See reverse)
to
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Teri Naab, a Inc 1 V -
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Executive Secretary/Deputy Clerk P sit zI y
cc: Joe Pazandak: Building Inpector Postage $ i 3
Alan Rolek: Finance Director
Jim Hurm: City Administrator CWW Fee i
Special Delivery Fee
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Tom Dahlber
COUNCI1
Kristi Stove
Jennifer McCarr.
Jerry O'Neii
CITY OF John Garfunke
SHO-DA-L
WooD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236
FAX (612) 474 -4128 • www.state.net/shorewood • cityhall @shorewood.state.net
August 27, 1997
•
•
Barry & Suzann Voigt
6170 Church Road
Shorewood, MN 55331
Dear 'VIr. & Ms. Voigt:
We are at the time of year that the City must certify delinquent amounts of property specific
charges to the County for inclusion on your 1998 tax bill. Our records indicate in addition
to delinquent utility bills, your account shows a delinquent amount for a sump pump
surcharge of $1,200. upon further investigation I found that your property was inspected
on January 1, 1994 by our inspector. He noted at that time your property was not in
compliance because the sump pump was not hard piped to the outside of the home, which
is required by a City ordinance. A letter sent to you on March 28, 1995 explained that
charges for this violation would begin to accrue March, 1995 unless it was corrected.
The City Council has examined the listing of delinquent amounts and has asked that you
once again be contacted to try and resolve the sump pump violation. The required hard
piping is relatively easy and inexpensive, and we will be more than happy to reinspect your
property upon request. Once your property has satisfactorily passed this inspection, fees
associated with the sump pump ordinance will be waived.
If you have any questions about this issue, please feel free to contact anyone at City Hail.
We look forward to getting this issue resolved.
Sincerely,
CITY OF SHOREWOOD '
Te '
n Naab,
Executive Secretary/Deputy Clerk
cc: Mayor and City Council
A Residential Communiri or Lake rWinneronkaa South Snore
MAYOR
ncbeR Sean -
COUNCIL
Krisd SIaver
8 MCe aenwn
O Jennrier McGarry
CI 1 1 V Doug uaiam
SHOR
5756 COUNTRY CLUB ROAO • SHOREW00O, MINNESOTA 5-33:31-8927 + (6121 4744236
march 28, 1995
Barry Voigt
6170 Church Road
Shorewood, NAT 55331
Dear Mr. Voigt
r response to the huge Increases in sewer charges from the Metropolitan
Waste Control Commission (MCC) , the City attematzd to do everything possible
•
to reduce dear water that entered the system. One of the key steps that was
ta:<=n was to adopt Ordinance 277 on August 23, 1993 which grohibi -ed stamp
pump discharges Into the sanitary sewer system and provided a penalty for
violation thereof. Following adoption of that or a stamp plump
inspection program was initi ated. E wi thin residence wi n the City o
Shorewood was to be inspected by March 1, 1994, to ensure that sump ptunps
were not discharging into the sanitary sewer system.
All properties which the City was unable to inspect by that date are to be
charged a surcharge of $100 per month until compliance. Staff has been given
the authority to waive this surcharge and accumulated penalties upon
completion of a satisfactory inspection. The time has come however to put a
close to this program.
The property which you own located at 6170 Church Road wit in the City of
Sho rewood has not passed thi inspection process. A satisfactory inspection
must be completed within the next 30 days (by May 1, 1995) or all surcharge
fees and penalties will be applied to your property and will not be waived in
.the future. As of the end of the first quar ter of this year (March 31,
1995), $900.00 has accrued•as a surcharge on your utility billing for non-
compliance wi th the sunm pump inspection program. Also, $400.00 has been
certified to your 1995 tax bill, which will be removed if the property is
inspected within this time period. You will need to contact City Fall at
474 -3236 to schedule an inspection. Our hours are Monday through Friday,
8:30 a.m. to 5:00 p.m.
Si =cerely,
CI'* -Y OF SHORE WOOD
Teri Naab,
Deputv Cler'<
C--: `�avcr and C'i v Cour_c4_
N. 2 JO
CITY OF SHOREWOOD s
SUMP PbrNe AND FOOTING DRAIN INSPECTION
Jriginal Inspection Date
�
Re- inspection Time
7
SARR` ISUiANN VOTGT
6170 CHURCH RO
SHOREWOOD , MN 55331
TELEPHONE (day) TELEPHONE (eves)
0
•
SPECIAL INSTRUCTIONS FOR INSPECTION
FINDINGS:
No Sump Pit - Indication of WaterProblem - Yes No
Sump Pit/No Pump, Tiled to daylight (confirmed) Yes No
Sump Pit W/Pump Hard Piped to outside Yes --x
Other
Diagram:
COMPLIANCE NON COMPLIANCE
Compiia ce must be verified within 14 days
COMMENTS OR RECOMMENDATIONS:
Inspector
Date �I
iYPE OF STRUCTURE.
Acct #
Re- inspection Deadline
(call for reinspection by)
Y Singie Famiiy Duplex Commercial
_Other (snc c;i 1.
M
•
•
Mayor and City Council
F rom: Feri Naa5, Executive secretary Deputy cler
Date: May 5, 1999
Re: Communications Plan
Attached is a copy of the 1998 annual review the Communications Plan. The different areas of
the plan are discussed in detail. There are also listings of messages received in 1999 on the
Shoreline and a listing of feedback forms sent out.
During the first quarter of 1999 communications to the City has dramatically changed. Listed
below is a count of the different types of communication received in 1999:
Since inception of the Communications Plan in early 1997, we have seen many trends on usage
of different communication methods. Typically the Shoreline has been used extensively
immediately following a natural event (i.e. snowstorm) or upon the urging for specific comments
published in the newsletter. This method of communications doesn't really cost the City
anything and is effective when needed. Staff will continue to find methods to promote the usage
of this tool.
Staff sends and mails out many feedback forms each month, however, usually the only comments
received back on this form are about the "great" fire department service. In addition to staff time
being utilized to prepare and send out these forms, we also pay for an annual Business Reply
permit for the return postage. Should the use of feedback forms be encouraged (Le. revamp and
include in an upcoming newsletter), or does Council feel that this is an ineffective method of
communications?
l�
Letters.on
B -mail
Shoreline
feedback
General 'I`o ics
January
5
3
1
0
February
3
0
2
0
March
9
0
0
1
Aril
4
0
1
0
Since inception of the Communications Plan in early 1997, we have seen many trends on usage
of different communication methods. Typically the Shoreline has been used extensively
immediately following a natural event (i.e. snowstorm) or upon the urging for specific comments
published in the newsletter. This method of communications doesn't really cost the City
anything and is effective when needed. Staff will continue to find methods to promote the usage
of this tool.
Staff sends and mails out many feedback forms each month, however, usually the only comments
received back on this form are about the "great" fire department service. In addition to staff time
being utilized to prepare and send out these forms, we also pay for an annual Business Reply
permit for the return postage. Should the use of feedback forms be encouraged (Le. revamp and
include in an upcoming newsletter), or does Council feel that this is an ineffective method of
communications?
l�
Review of Communication Plan Efforts During 1998
Page t
Communication Plan
May 5, 1999
Page 2 of 2
In the past there have been several comments about the masthead used on the monthly
newsletter. Our Communications Coordinator has developed two options (enclosed for your
review) of a new masthead. Please review and comment on preference (i.e. changing to a new
masthead or retaining the current one), or a change of slogan included within the masthead.
Messages sent through the e-mail have increased. in fact, since the web site has moved to our
new ISP and we acquired our own .domain name, hits on the site have increased to over 100
during some weeks. Our provider has agreed to also develop a guest book for us (no charge)
which visitors may leave their name and comments.
To give Council a better means of reviewing these forms of communication that come into City
Hall, staff has a couple of suggestions. Council should determine which method(s) of getting
this data they would prefer. Each Council member should let staff know how they would like to
receive copies of communications to City Hall. If there is a better method of supplying Council
with communications, let staff know.
• All communications could be put in an individual binder for each Council member to take
home and review.
• Our web site now has a "secure" area in which we can put electronic copies of messages that
Council members could retrieve at their leisure.
Are there any other forms of communication Council would like to implement to facilitate
communications between residents and City Hall?
40
2
0
To: Mayor and City Council
From: Teri Naab, Executive Secretary / Clerk
Date: November 19, 1998
Re: Review of Communication Plan Efforts During 1998
The following statistics have been compiled following completion of almost the second full year of
the Communication Plan. Through out the year, City staff has continued to received very positive
comments about the increased communication with residents, and in particular, about the
newsletter.
1. Newslette r
Since March, 1997 the City has published a monthly newsletter. The goal has been throughout
this year to maintain the publication at four pages with possible special inserts. We did realize our
goal in every month during 1998 with eleven months of a four page publication which included
eleven inserts. Unfortunately, we anticipate the December issue to be eight pages with an insert.
Our editor has continued to use the Communication Comer each month to highlight suggestions by
residents and response by Council
Letters are sent each month to organizations asking for notification of any upcoming public events
that they would like to promote through the newsletter. While the response to this request has been
40 minimal, the public relations benefits derived seem to be great.
Production Costs for Monthly Newsletter in 1998:
Matnt Agrmts 1 87
T otal 13,39 $16,021
* NOTE: Costs do not include equipment (i.e. duplicator and folding machine), which was
purchased in 1997 at a cost of $15,500 and is expected to serve our needs for
approximately 10 years.
Review of Communication Plan Efforts During 1998
Page 2
2. Homepage
Staff has continued to improve the web site as much as time and resources have allowed The
1998 general election results were posted on the site after the polls closed. I am not aware of any
other city, or even the County, that went to that extent to inform voters of the results. Also, after
review of election pages produced by other organizations in states across the country, ours
appeared to be very informative and well laid out.
Statistics for the web site were not available at this time due to a problem with our ISP's server.
However, a counter has been added to the HomePage which indicated higher than normal traffic,
especially during the election process.
The City still only has one dial up account and the total cost for this service and hosting of our web
site is only $300 per year. Since inception of this site, the City has not expended any funds for
development, maintenance or consulting to enhance the HomePage.
3. Information Available on Voice Mail System
Current meeting agendas, upcoming events and special items of interest are recorded on the voice
mail on an on -going basis. The current voice mail system does not provide a way to track the
number of callers who visit these sites.
4. Shoreline
By count of those participating, the Shoreline proved to be the preferred method of
communicating with City Hall. Approximately 95 calls were logged in 1998, many of them
generated due to the spring storms. It has become an effective means for people to register
comments, complaints or ask questions. The intent would be to continue this communication
method, continue to promote its use.
5. Informational Brochures
Throughout 1998, several different brochures have been developed for inclusion in the monthly
newsletter and made available at City Hall. Those produced were: a youth questionnaire, Capital
Improvement Program, correct fertilizer usage, spring clean up, pet policies, election news, and
Southshore Center rental space.
It is our plan to continue to utilize this method to advertise or announce features or upcoming
events. In the first months of 1999 we plan to do an insert on land conservation methods, the trail
planning process and fertilizer usage.
6. Media
Press releases to the local newspapers are done on a weekly basis when news - worthy items are
available and staff time allows. The newspapers have been very responsive in printing what staff
has submitted Small articles are regularly included in the "community comer" and even on the
front page of the Sailor.
In addition to sending items to the press, news items have also been sent to the communications
commission who includes them on their announcement channel, free of charge.
A list of times and days of Council meeting cable casts is published in each newsletter.
2
Review of Communication Plan Efforts During 1998
Page 3
7. City Council Involving Citizens
The Council has held one "open forum" style meeting during the course of the year for residents
affected by the Strawberry Lane improvements. The meeting was well attended and Council
reported the comments they received at the next regular meeting.
During 1998, the Council Chambers was remodeled to make communication from the audience
easier. Microphones were hung above the audience so people can talk from where they are seated.
Also, new video production equipment was installed to improve the quality of the production for
those attending the meetings and those watching from home.
8. Feedback Forms
During 1998, approximately 300 feedback forms were mailed or handed out at the counter.
Approximately 40 of those forms were received back at City Hall (see attached summary sheet),
with the majority of those having had contact with either the Fire or Police Department. While the
overall response is generally favorable, we have occasionally received a complaint about a service
which staff has quickly researched and corrected and / or followed up with a response to the
• person. The use of this communication tool has dropped from 20% of the forms returned last year
to 12% returned this year. The City pays for postage through a Business Reply Envelope permit,
which costs approximately $300 per year. We may want to reconsider continuing this practice.
9. E -Mail
Through out the year City Hall has received numerous a -mails from residents and people outside
the community requesting information or commenting on a service. These are kept in the Feedback
binder for Council inspection.
10. Presentations to School Civic Groups
Administrator Hurm each year is involved in an inclusive presentation at Minnewashta Elementary
School third grade classes. The goal is to give the students experience as to the roles of City
Council, department heads, administrator and citizens in the city budget process. This type of
contact with schools should continue and be expanded.
CONCLUSION
The following forms or processes identified in the plan were not utilized during 1998, some due to
the lack of need or opportunity. Each should be reviewed for importance:
Strategy Sheets
Phone Calls to Remind Nearby Residents of Meetings
Policy on Additional Signage
Classes to Residents
Review of Communication Plan Efforts During 1998
Page, 4
The Communication Plan calls for renewed effort by Council, Commissions and Staff to provide
effective communication to all citizens. Staff has found the Communication Plan to bean
invaluable tool in guiding our actions with regard to all services to residents. Not only does it
guide us in decisions with regard to services, but also helps us realize our goal of...
"continuously striving to keep citizens informed and asking for and listening to feedback." We
must continually reminder ourselves that in the plan we promise to:
Set a new standard for municipal efforts in informing citizens;
Listen to city residents and use that feedback in formulating policy;
Strive to involve citizens early and often in decision making processes; and
Encourage civility, responsibility and participation of Shorewood residents.
All aspects of implementing this plan have been absorbed by staff internally, and to the extent
possible, additional resources have not been expended to ensure its implementation.
How are we doing? Council should review the tools and processes identified in the
Communications Plan and provide direction to staff on continued use or expansion of each aspect.
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A Monthly Newsletter about the City of Shorewood for the People of Shorewood
The News is the News
and by Any Other Name Would Tell as Sweet
I T his is a proposal of a name do not consider this to be an incon- follows this sentence is only
change for what is now sistency since the mast Bead serves "filler" and will -be in Greek.
called -the -Citizen Informer. as a logo/design item, as well as a Olwdk sldj aiems fmsl gmdj q
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existing newsletter design may or prefix of the name for the City's jaiems fmsl qmdjq sma.sk smd
may not warrant some updates, voice message service, the as.kdf q f als, evmd sdlfskdf.
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name of the newsletter would be This section of text is here to fjars; evmdsdTf§kdf
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rate words) when referenced any demonstrate the look of the design jlkjs lsk la s lkksjf alsiwv aro *vme
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L-]
A Monthly Publication from the City of Shorewood
The News is the News
and by Any Other Name Would Tell as Sweet
HIS IS A PROPOSAL FOR A
name change for what is
now called the Citizen
Informer. It brings with it a new
caption and some design modifica-
tion, as well. The current "look"
throughout the existing newsletter
design may or may not warrant
some updates, depending on popu-
lar opinion.
There is one issue that may arise
with this suggestion. The actual
name of the newsletter would be
The Shore Report, (in three sepa-
rate words) when referenced any
place other than in the mast head. I
do not consider this to be an incon-
sistency since the mast head serves
as a logo /design item, as well as a
name identifier.
One other feature that supports
this proposal is that it matches the
prefix of the name for the City's
voice message service, the
Shoreline. While that is not a
prime consideration, it was influen-
tial in the development of this idea.
This section of text is here to
provide the introduction and to
demonstrate the look of the design
with typical newsletter copy. What
follows this sentence is only
"filler" and will be in Greek.
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�
REPORT
A Monthly Publication from the City of Shorewood
JUNE 199!
The News is the News
and by Any Other Name Would Tell as Sweet
HIS IS A PROPOSAL FOR A place other than in the mast head. I with typical newsletter copy. What
name change for what is do not consider this to be an incon- follows this sentence is only
now called the Citizen sistency since the mast head serves "filler" and will be in Greek.
Informer. It brings with it a new as a logo /design item, as well as a Olwdk sidjaiems fmsl qmdjq
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design may or may not warrant prefix of the name for the City's jaiems fmsl qmdjq sma.sk smd
some updates, depending on popu- voice message service, the as.kdf q fjals, evmd sdlfskdf
lar opinion. Shoreline. While that is not a Mb asksdfal fkdfke odfmfl sdlk-
There is one issue that may arise prime consideration, it was influen- fa ksk wlkdm skv dk sidjaiems
with this suggestion. The actual tial in the development of this idea. fmsl qmdjq sma.sk smd as.kdf q
name of the newsletter would be This section of text is here to fjals, evmd sdlfskdf asksdfal fkd-
The Shore Report, (in three sepa provide the introduction and to fke odfmfl sdlkfa ksk wlkdm skv.
rate words) when referenced any demonstrate the look of the design Ijlkjs Isk la s lkksjf alsiwv alosvme
•
m
CHECK APPROVAL LISTING FOR MAY 10, 1999 COUNCIL MEETING
CHECKS ISSUED SINCE APRIL 26, 1999
CK NO TO WHOM ISSUED PURPOSE AMOUNT
TOTAL CHECKS ISSUED $40,803+41
Page 1
25125
US POSTMASTER
MAY NEWSLETTER POSTAGE
$648.74
25651
LUCIA ADAMS
TEMP HELP
24.00
25652
CITY COUNTY CREDIT UNION
PAYROLL DEDUCTIONS
1,080.80
25653
HENN TECH COLLEGE
TRUCK INSP. RECERTIFICATION
45.00
25654
ICMA RETIREMENT TRUST
DEFERRED COMP
1,130.40
25655
KEY EVENT GROUP
GFOA CONFERENCE -ROLEK
20.00
25656
LEEF BROS.
MATS
27.51
25657
LEON DUDA PLUMBING
REFUND PERMIT
20.50
25658
MERCHANT TRANSACTION SUPP SUPPLIES
558.50
25659
MN CHILD SUPPORT PMT CTR
CHILD SUPPORT -C. SCHMID
181.50
25660
BRADLEY NIELSEN
SEC 125 REIMB
400.00
25661
JOSEPH PAZANDAK
MILEAGE
60.76
25662
PERA
PERA
3,012.85
25663
QUALITY WINE & SPIRITS
LIQUOR/WINE PURCHASE
1,337.78
•
25664
DON ROGERS
TRAIL MONITORING
122.50
25665
SENSIBLE LAND USE COALITION
IMPACT FEES SEMINAR- NIELSEN
30.00
25666
VOID
VOID
0.00
25667
VOID
VOID
0.00
25668
VOID
VOID
0.00
25669
VOID
VOID
0.00
25670
VOID
VOID
0.00
25671
VOID
VOID
0.00
25672
VOID
VOID
0.00
25673
VOID
VOID
0.00
25674
VOID
VOID
0.00
25675
VOID
VOID
0.00
25676
MEDICA
MAY HEALTH INSURANCE
6,765.78
25677
UNUM LIFE INSURANCE CO
MAY LIFE INSURANCE
87.90
25678
AFSCME COUNCIL #14
MAY DELTA DENTAL
281.84
25679
FORTIS BENEFITS
MAY DISABILITY
94.50
25680
25681
LEAGUE OF MN CITIES
MN NCPERS
MAY DENTAL
MAY PERA LIFE INSURANCE
579.62
33.00
25682
CITY OF TONKA BAY
MAY RENT -TB LIQUOR
1,100.00
25683
GRIFFIN COMPANIES
MAY RENT - WATERFORD LIQ
7,182.50
25684
TOWLE REAL ESTATE
MAY RENT -PLAZA LIQ
3,892.77
25685
KATHLEEN HEBERT
SEC 125 REIMB
384.60
25686
MCLEOD USA
SUPPLIES
12.45
25687
MN STATE TREASURER
1ST QTR BLDG PERMIT SURCHARGE
845.39
25688
NW ASSOC. CONSULTANTS
GRAPHICS FOR LMACC REPORT
171.57
25689
US WEST DEX
ADVERTISING
284.10
25690
DIANNE DUNN
REFUND OVERPAYMENT -FINAL
76.60
25691
WATERFORD PARTNERS
COURT JUDGEMENT
6,284.00
25692
MN ASSOC SOIL & WATER CONS
WETLAND ADMIN MANUAL
50.47
25693
DAHLHEIMER DIST.
BEER PURCHASE
500.00
25694
QUALITY WINE & SPIRITS
LIQUORIWINE PURCHASE
3,237.94
25695
WASTE MANAGEMENT
WASTE REMOVAL
237.54
TOTAL CHECKS ISSUED $40,803+41
Page 1
M
r ,
r
Date:
05/06/1999 Time: 16:00:26
CITY OF SHOREWOOD
Operator: Kathy
FM Entry - Invoice - Check Register
Save As:
council
Ranges:
Bank #: (A)
Check Date: (r) 05111999
- 05111999
Check #: (A)
Options:
Check # Sort Only: y
Format: 2
# of
copies: 1
Bank #
- -- ---
Check Date Vendor #
- --- -- - - -- --- ------- -- -- - - - - --
Vendor Name Check #
------- --- --- -- ---- ---- ---- - -- ---- ------
Type
- - --
Amount
------------------
1
05/11/1999 02855
BARCO MUNICIPAL PRODUCTS 25696
R
101 - 43050 -245 GENERAL SUPPLIES
SUPPLIES
112.31
TOTAL FOR INVOICE# 111436
112.31
TOTAL FOR CHECK# 25696:
112.31
05/11/1999 03230
BIFFS, INC. 25697
R
101 - 45200 -410 RENTALS
PORTABLE TOILET RENTAL
65.26
TOTAL FOR INVOICE# W55170
65.26
101- 45200 -410 RENTALS
PORTABLE TOILET RENTAL
189.16
TOTAL FOR INVOICE# W55171
189.16
101 - 45200 -410 RENTALS
PORTABLE TOILET RENTAL
30.98
TOTAL FOR INVOICE# W55172
30.98
101 - 45200 -410 RENTALS
PORTABLE TOILET RENTAL
30.98
TOTAL FOR INVOICE# W55173
30.98
101- 45200 -410 RENTALS
PORTABLE TOILET RENTAL
28.64
TOTAL FOR INVOICE# W55174
28.64
101- 45200 -410 RENTALS
PORTABLE TOILET RENTAL
30.98
TOTAL FOR INVOICE# W55175
30.98
TOTAL FOR CHECK# 25697:
376.00
1
05/11/1999 03250
BOB'S PERSONAL COFFEE SVC 25698
R
101- 43050 -245 GENERAL SUPPLIES
COFFEE
58.50
TOTAL FOR INVOICE# 24294
58.50
Page: 1
Date:
05/06/1999 Time: 16:00:28 CITY OF SHOREWOOD
Operator: Kathy Page: 2
FM Entry - Invoice - Check Register
Bank #
- - -- --
Check Date Vendor # Vendor Name Check #
--- - - -- - -- ------ ------- - - - - - -- --- ------ ----- --- ---- -- - - ----- ---- ---- --
Type
- --- ---------------
Amount
- --
101- 41940 -245 GENERAL SUPPLIES COFFEE
27.00
TOTAL FOR INVOICE# 24296
27.00
TOTAL FOR CHECK# 25698:
85.50
1
05/11/1999 03350 BRAD RAGAN TIRE, INC 25699
R
101 - 43050 -221 MAINTENANCE OF EQUIPMENT SWEEPER TIRE MAINT
669.70
TOTAL FOR INVOICE# 011400
669.70
TOTAL FOR CHECK# 25699:
669.70
05/11/1999 03900 C.H CARPENTER LUMBER 25700
R
101 - 41940 -223 MAINTENANCE OF BUILDINGS CITY HALL SIGN
- 29.45
TOTAL FOR INVOICE# 412141
29.45
TOTAL FOR CHECK# 25700:
29.45
1
05/11/1999 05309 COMP USA 25701
R
401- 48000 -540 MACHINERY & EQUIPMENT MODEM
117.27
TOTAL FOR INVOICE# 040124051
117.27
101- 41940 -245 GENERAL SUPPLIES VIRUS SCAN SOFTWARE
50.59
TOTAL FOR INVOICE# 078765220
50.59
401- 48000 -540 MACHINERY & EQUIPMENT COMPUTER SUPPLIES
93.94
101 - 43010 -245 GENERAL SUPPLIES COMPUTER SUPPLIES
279.81
TOTAL FOR INVOICE# 078765690
373.75
401- 48000 -540 MACHINERY& EQUIPMENT POWER WEDGE CREDIT
- 141.65
TOTAL FOR INVOICE# 078768589
- 141.65
TOTAL FOR CHECK# 25701:
399.96
1
05/11/1999 05480 COORDINATED BUSINESS SYST 25702
R
101- 41940 -221 MAINTENANCE OF EQUIPMENT COPIER MAINT
498.60
TOTAL FOR INVOICE# 138235
498.60
TOTAL FOR CHECK# 25702:
498.60
T
Date: 05/06/1999 Time: 16:00:29 CITY OF SHOREWOOD Operator: Kathy
FM Entry - Invoice - Check Register
Bank # Check Date Vendor # Vendor Name Check # Type Amount
Page: 3
1
05/11/1999 07400
EVERGREEN LAND SERVICE CO 25703
R
404 - 48000 -440 MISC SERVICES
TH 7 ACCESS CLOSURES
123.30
TOTAL FOR INVOICE# 8356
-- -- -- --- - - - --
123.30
TOTAL FOR CHECK# 25703:
123.30
1
05/11/1999 07600
EXCELSIOR -CITY OF 25704
R
601 - 49400 -261 WATER PURCHASES -
EXCELSIOR 1ST QTR WATER PURCHASE
2,289.63
TOTAL FOR INVOICE#
2,289.63
TOTAL FOR CHECK# 25704:
2,289.63
1
05/11/1999, 07835
E -Z RECYCLING INC. 25705
R
621- 49550 -400 CONTRACTUAL SERVICES
APRIL RECYCLING
4,920.00
TOTAL FOR INVOICE# APRIL
4,920.00
TOTAL FOR CHECK# 25705:
4,920.00
1
05/11/1999 07900
HAWKINS WATER TREATMENT 25706
R
601- 49400 -245 GENERAL SUPPLIES
WATER SUPPLIES
343.22
TOTAL FOR INVOICE# 171701
343.22
TOTAL FOR CHECK# 25706:
343.22
05/11/1999 10500
HENNEPIN COUNTY TREASURER 25707
R
101- 42100 -440 MISC SERVICES
MARCH PRISONER EXP
111.75
TOTAL FOR INVOICE# 002198
111.75
TOTAL FOR CHECK# 25707:
111.75
1
05/11/1999 10503
HENN CO GENERAL SERVICES 25708
R
101 -41500 -245 GENERAL SUPPLIES
TAXPAYER LIST
65.00
TOTAL FOR INVOICE#
65.00
TOTAL FOR CHECK# 25708:
65.00
1
05/11/1999 10705
HENNEPIN COUNTY TREASURER 25709
R
Date: 05/06/1999 Time: 16:00:29 CITY OF SHOREWOOD Operator: Kathy
FM Entry - Invoice - Check Register
Bank # Check Date Vendor # Vendor Name Check # Type Amount
Page: 4
101- 41940 -437 TAXES /LICENSES
PROPERTY TAXES
39.70
TOTAL FOR INVOICE# 26- 117 -23 -41 -0020
39.70
101 - 41940 -437 TAXES /LICENSES
PROPERTY TAXES
1,551.47
TOTAL FOR INVOICE# 32- 117 -23 -34 -0031
1,551.47
101- 41940 -437 TAXES /LICENSES
PROPERTY TAXES
13.16
TOTAL FOR INVOICE# 36- 117 -23 -21 -0027
13.16
TOTAL FOR CHECK# 25709:
1,604.33
0
1
05/11/1999 10705
HENNEPIN COUNTY TREASURER 25710
R
101- 41940 -437 TAXES /LICENSES
PROPERTY TAXES
340.70
TOTAL FOR INVOICE# 33- 117 -23 -22 -0005
340.70
TOTAL FOR CHECK# 25710:
340.70
1
05/11/1999 10730
HOPKINS PARTS COMPANY 25711
R
101 - 43050 -221 MAINTENANCE OF EQUIPMENT EQUIP MAINT
43.95
TOTAL FOR INVOICE# 79500
43.95
101- 43050 -221 MAINTENANCE OF EQUIPMENT EQUIP MAINT
29.89
TOTAL FOR INVOICE# 79501
29.89
101 -43050 -221 MAINTENANCE OF EQUIPMENT EQUIP MAINT
37.23
TOTAL FOR INVOICE# 79636
37.23
TOTAL FOR CHECK# 25711:
111.07
1
05/11/1999 11010
INTERSTATE BATTERY INC 25712
R
101- 43050 -221 MAINTENANCE OF EQUIPMENT BATTERIES
114.91
TOTAL FOR INVOICE# 1100169
114.91
TOTAL FOR CHECK# 25712:
114.91
1
05/11/1999 11650
KENNEDY & GRAVEN 25713
R
Page: 4
Date: 05/06/1999 Time: 16:00:29 CITY OF SHOREWOOD Operator: Kathy
FM Entry - Invoice - Check Register
Bank # Check Date Vendor # Vendor Name Check # Type Amount
Page: 5
101 - 41600 -304 LEGAL FEES
MARCH LEGAL
962.57
TOTAL FOR INVOICE#
962.57
TOTAL FOR CHECK# 25713:
962.57
1
05/11/1999 13300
LEAGUE OF MN CITIES 25714
R
101 - 41940 -360 INSURANCE
EAGLECREST DEDUCTIBLE
500.00
TOTAL FOR INVOICE# 11021186
500.00
TOTAL FOR CHECK# 25714:
500.00
05/11/1999 13760
LUKEN ARCHITECTURE 25715
R
402 - 48000 -303 ENGINEERING FEES
FREEMAN PK MULTI PURPOSE
BLDG
1,122.50
TOTAL FOR INVOICE# 173
1,122.50
TOTAL FOR CHECK# 25715:
1,122.50
1
05/11/1999 15000
MCLEOD USA 25716
R
101- 41940 -321 COMMUNICATIONS
- TELEPHONE COMMUNICATIONS
560.22
642 - 49750 -321 COMMUNICATIONS
- TELEPHONE COMMUNICATIONS
104.65
643 - 49750 -321 COMMUNICATIONS
- TELEPHONE COMMUNICATIONS
55.19
641 -49750 -321 COMMUNICATIONS
- TELEPHONE COMMUNICATIONS
106.47
101 - 43050 -321 COMMUNICATIONS
- TELEPHONE COMMUNICATIONS
95.13
601 -49400 -396 UTILITIES - BOULDER BRIDGE WELL COMMUNICATIONS
95.08
601- 49400 -395 UTILITIES - BADGER WELL COMMUNICATIONS
47.54
101 - 45200 -321 COMMUNICATIONS
- TELEPHONE COMMUNICATIONS
-99.72
.
TOTAL FOR INVOICE# 2673012
964.56
TOTAL TOTAL FOR CHECK# 25716:
964.56
1
05/11/1999 15900
OFFICE DEPOT 25717
R
101 - 41400 -200 OFFICE SUPPLIES
OFFICE SUPPLIES
342.12
TOTAL FOR INVOICE# 067808873001
342.12
TOTAL FOR CHECK# 25717:
342.12
1
05/11/1999 16275
MINNCOMM PAGING 25718
R
101- 43050 -321 COMMUNICATIONS
- TELEPHONE PW PAGER
8.63
TOTAL FOR INVOICE# 52006805999
8.63
TOTAL FOR CHECK# 25718:
8.63'
Page: 5
Date: 05 /06/1999 Time: 16:00:31 CITY OF SHOREWOOD Operator: Kathy Page: 6
FM Entry - Invoice - Check Register
Bank # Check Date Vendor # Vendor Name Check # Type Amount
- - - --- ---- - - - - -- -- ------ ---- -- - ----- ---- ---- --- ------------- - - - - -- ---- ---- -- - - -- ------------ ---- --
1
05/11/1999 17200
MN SUN PUBLICATIONS 25719
R
101 -34104 "PASS -THRU" CHARGES
LEGAL AD
37.70
TOTAL FOR INVOICE# 213090
37.70
101 -34104 "PASS -THRU" CHARGES
LEGAL AD
40.30
TOTAL FOR INVOICE# 213094
40.30
TOTAL FOR CHECK# 25719:
78.00
1
05/11/1999 17300
MINNEGASCO 25720
R
601 - 49400 -395 UTILITIES - BADGER WELL UTILITIES
72.34
601 - 49400 -396 UTILITIES - BOULDER BRIDGE WELL UTILITIES
90.83
641 - 49750 -380 UTILITY SERVICES
UTILITIES
67.77
601 - 49400 -394 UTILITIES - AMESBURY
WELL UTILITIES
71.47
101- 43050 -380 UTILITY SERVICES
UTILITIES
209.08
101- 45200 -380 UTILITY SERVICES
UTILITIES
32.40
101- 41940 -380 UTILITY SERVICES
UTILITIES
93.86
642- 49750 -380 UTILITY SERVICES
UTILITIES
29.22
643 - 49750 -380 UTILITY SERVICES
UTILITIES
21.59
TOTAL FOR INVOICE# 060006318100
688.56
TOTAL FOR CHECK# 25720:
688.56
1
05/11/1999 18900
NAVARRE TRUE VALUE 25721
R
101 - 45200 -245 GENERAL SUPPLIES
CRESCENT BEACH SUPPLIES
14.64
101 - 43050 -245 GENERAL SUPPLIES
SUPPLIES
16.49
TOTAL FOR INVOICE# 036470
31.13
TOTAL FOR CHECK# 25721:
31.13
1
05/11/1999 19800
NORTHERN STATES POWER 25722
R
101- 43160 -399 UTILITIES - STREET LIGHTS UTILITIES
21.64
TOTAL FOR INVOICE# 0356200167113
21.64
101- 43160 -380 UTILITY SERVICES
UTILITIES
149.06
TOTAL FOR INVOICE# 1966609835115
149.06
TOTAL FOR CHECK# 25722:
170.70
Date: 05/06/1999 Time: 16:00:32 CITY OF SHOREWOOD
Operator: Kathy Page: 7 ,
FM Entry - Invoice - Check Register
Bank #
- -- - --
Check Date Vendor #
- --- - --- -- - --------- ------
Vendor Name Check #
- - -- --- ------ -------- ------- --- --- ---- ------
Type
- - -- ------------------
Amount
1
05/11/1999 20278
PARRANTO ASSOCIATES, INC 25723
R
101 - 41600 -400 CONTRACTUAL
ASSESSOR SERVICES MARSH POINTE LEGAL
625.00
---- ---- - -- - --
TOTAL FOR INVOICE# 4913
625.00
TOTAL FOR CHECK# 25723:
625.00
1
05/11/1999 20400
PEPSI COLA COMPANY 25724
R
101 - 41940 -245 GENERAL SUPPLIES POP PURCHASE
71.25
TOTAL FOR INVOICE# 78965724
71.25
TOTAL FOR CHECK# 25724:
71.25
• 05/11/1999
20800
PITNEY -BOWES INC. 25725
R
101- 41940 -410 RENTALS
POSTAGE MACHINE RENTAL
158.20
TOTAL FOR INVOICE# 437650
158.20
TOTAL FOR CHECK# 25725:
158.20
1
05/11/1999 22300
LUBRICATION TECH, INC 25726
R
101 - 43050 -212 MOTOR FUELS
& LUBRICATION OIL
497.42
TOTAL FOR INVOICE# 1415630
4
TOTAL FOR CHECK# 25726:
497.42
1
05/11/1999 22560
SEAMANS CONSTRUCTION 25727
R
101- 41940 -223 MAINTENANCE
OF BUILDINGS ROOF REPAIR
1,375.00
1,375.00
TOTAL FOR INVOICE#
TOTAL FOR CHECK# 25727:
1,375.00
1
05/11/1999 22585
SENIOR COMMUNITY SERVICES 25728
R
101- 41940 -400 CONTRACTUAL
SERVICES APRIL JANITORIAL
241.50
101 -43050 -400 CONTRACTUAL
SERVICES APRIL PW JANITORIAL
162.50
TOTAL FOR INVOICE#
404.00
TOTAL FOR CHECK# 25728:
404.00'
1
05/11/1999 22901
SHOREWOOD TREE RESIDENTIA 25729
R
101- 43250 -400 CONTRACTUAL
SERVICES TREE REMOVAL
622.75
TOTAL FOR INVOICE# 1304
622.75
Date: 05/06/1999 Time: 16:00:32 CITY OF SHOREWOOD
Operator: Kathy Page: 8
FM Entry - Invoice - Check Register
Bank
- - - ---
# Check Date Vendor # Vendor Name Check #
---- -- -- -- ---- -------- -------- --- --- ---- ---- ---- ------ ------ - --- ---- --
Type
- - -- ------------------
Amount
TOTAL FOR CHECK# 25729:
622.75
1
05/11/1999 22950 SHOREWOOD TRUE VALUE 25730
R
101 - 43050 -245 GENERAL SUPPLIES SUPPLIES
9.57
TOTAL FOR INVOICE# 029030
9.57
101 - 43050 -245 GENERAL SUPPLIES SUPPLIES
22.65
TOTAL FOR INVOICE# 029032
22.65
TOTAL FOR CHECK# 25730:
32.22
05/11/1999 23725 SUPER�MERICA 25731
R
101- 43050 -212 MOTOR FUELS & LUBRICATION FUEL
531.71
TOTAL FOR INVOICE# 0646996033
531.71
TOTAL FOR CHECK# 25731:
531.71
1
05/11/1999 24250 TIME SAVER OFF SITE SEC 25732
R
101- 41400 -400 CONTRACTUAL SERVICES BOARD OF REVIEW MINUTES
86.50
TOTAL FOR INVOICE# 11663
86.50
101- 41910 -400 CONTRACTUAL SERVICES PLANNING COMM MINUTES
108.75
TOTAL FOR INVOICE# 11670
108.75
i
TOTAL FOR CHECK# 25732:
_____ = = = 195 25
1
05/11/1999 26100 US WEST 25733
R
601- 49400 -398 UTILITIES - SE AREA WELL /TOWER COMMUNICATION
45.12
601- 49400 -394 UTILITIES - AMESBURY WELL COMMUNICATION
45.12
TOTAL FOR INVOICE#
90.24
TOTAL FOR CHECK# 25733:
90.24
1
05/11/1999 27195 W.W. GRAINGER, INC 25734
R
101- 41940 -223 MAINTENANCE OF BUILDINGS BLDG MAINT
36.50
TOTAL FOR INVOICE# 4957582507
36.50
TOTAL FOR CHECK# 25734:
36.50
Date: 05/06/1999 Time: 16:00:33 CITY OF SHOREWOOD Operator: Kathy
FM Entry - Invoice - Check Register
Bank # Check Date Vendor # Vendor Name Check # Type Amount
1
05/11/1999 28451
WSB AND ASSOCIATES 25735 R
101 - 41910 -400
CONTRACTUAL
SERVICES
GIS MAP ENG
746.75
TOTAL FOR
INVOICE# 01074260000006
746.75
404 - 48000 -303
ENGINEERING
FEES
NOBLE RD ENG -MAR
2,731.03
TOTAL FOR
INVOICE# 01151000000002
- --- ---- - - - - --
2,731.03
460 - 48000 -315
ENGINEERING
- CONSTRUCTION STAGE STRAWBERRY LN ENG -MAR
232.50
TOTAL FOR
INVOICE# 1074140000010
232.50
•
631 -49600 -303
ENGINEERING
FEES
STORM WATER MGT ENG -MAR
77.25
TOTAL FOR
INVOICE# 1074320000002
77.25
404 - 48000 -303
ENGINEERING
FEES
OLD MARKET RD ENG -MAR
1,264.00
TOTAL FOR
INVOICE# 1074340000005
1,264.00
402 - 48000 -303
ENGINEERING
FEES
FREEMAN PK SHELTER -MAR
1,399.75
TOTAL FOR
INVOICE# 1074370000002
1,399.75
601- 49400 -303
ENGINEERING
FEES
EUREAK RD WATER ENG
372.00
TOTAL FOR
INVOICE# 1074380000001
372.00
405- 48000 -303
ENGINEERING
FEES
CO RD 19 ENG -MAR
172.00
TOTAL FOR
INVOICE# 112000000001
172.00
404- 48000 -303
ENGINEERING
FEES
7/41 INTERSECTION IMP
42,124.77
TOTAL FOR
INVOICE# 1122000000007
42,124.77
TOTAL FOR CHECK# 25735:
49,120.05
1
05/11/1999 5080
COLOR CENTER 25736 R
Page: 9
Date: 05/06/1999 Time: 16:00:33 CITY OF SHOREWOOD Operator: Kathy
FM Entry - Invoice - Check Register
Bank # Check Date Vendor # Vendor Name Check # Type Amount
Page: 10
101 - 41940 -223 MAINTENANCE OF BUILDINGS CH PAINT
49.38
TOTAL FOR INVOICE# 110002
49.38
TOTAL FOR CHECK#
25736:
49.38
1
05/11/1999 70500
BELLBOY CORPORATION
25737 R
641 - 49750 -253
BEER PURCHASES
BEER
22.00
TOTAL FOR INVOICE# 16300400
22.00
641 - 49750 -251
LIQUOR PURCHASES
LIQUOR
1,587.75
•
TOTAL FOR INVOICE# 16323700
1,587.75
643 - 49750 -251
LIQUOR PURCHASES
LIQUOR
257.10
TOTAL FOR INVOICE# 16323900
257.10
643 - 49750 -251
LIQUOR PURCHASES
LIQUOR
86.60
TOTAL FOR INVOICE# 16339900
86.60
641 - 49750 -251
LIQUOR PURCHASES
LIQUOR
470.70
TOTAL FOR INVOICE# 16349200
470.70
TOTAL FOR CHECK#
25737:
2,424.15
i s
1
05/11/1999 70501
BELLBOY BAR SUPPLY
25738 R
641- 49750 -254
MISC PURCHASES
MISC
27.00
TOTAL FOR INVOICE# 1800600
27:.09
641 - 49750 -254
MISC PURCHASES
MISC
106.20
641 -49750 -245
GENERAL SUPPLIES
SUPPLIES
13.58
TOTAL FOR INVOICE# 29536000
119.78
TOTAL FOR CHECK#
25738:
146.78
1
05/11/1999 80090
DAHLHEIMER DIST INC
25739 R
Page: 10
Date: 05/06/1999 Time: 16:00:34 CITY OF SHOREWOOD Operator: Kathy
FM Entry - Invoice - Check Register
Bank # Check Date Vendor # Vendor Name Check # Type Amount
Page: 11
643 - 49750 -253 BEER PURCHASES
BEER
153.00
TOTAL FOR
INVOICE# 44092
------- - - -----
153.00
TOTAL FOR CHECK# 25739:
153.00
1
05/11/1999 80600
GTE DIRECTORIES 25740 R
643 - 49750 -342 ADVERTISING & PROMOTIONS
ADVERTISING
16.85
641 - 49750 -342 ADVERTISING & PROMOTIONS
ADVERTISING
20.90
642 - 49750 -342 ADVERTISING & PROMOTIONS
ADVERTISING
20.90
TOTAL FOR
INVOICE# 01105129506000
58.65
TOTAL FOR CHECK# 25740:
58.65
1
05/11/1999 80800
GRIGGS COOPER & COMPANY 25741 R
642 - 49750 -251 LIQUOR PURCHASES
LIQUOR
-28.34
TOTAL FOR
INVOICE# 107986
-28.34
642 - 49750 -254 MISC PURCHASES
MISC
81.79
642 - 49750 -251 LIQUOR PURCHASES
LIQUOR
189.17
TOTAL FOR
INVOICE# 40690
270.96
642- 49750 -251 LIQUOR PURCHASES
LIQUOR
702.16
TOTAL FOR
INVOICE# 42062
702.16
641- 49750 -252 WINE PURCHASES
WINE
501.99'
TOTAL FOR
INVOICE# 43623
501.99
641- 49750 -251 LIQUOR PURCHASES
LIQUOR
3,838.96
TOTAL FOR
INVOICE# 43625
3,838.96
642- 49750 -252 WINE PURCHASES
WINE
342.16
TOTAL FOR
INVOICE# 43629
342.16
642- 49750 -251 LIQUOR PURCHASES
LIQUOR
117.54
TOTAL FOR
INVOICE# 43630
117.54
Date: 05/06/1999
Time: 16:00:34
CITY OF SHOREWOOD
Operator: Kathy Page: 12
FM Entry - Invoice -
Check Register
Bank #
-- - - --
Check Date Vendor #
- -- - -- - --- -------- ------ - - - ---
Vendor Name
--- ---- ----- --- ----- ---- - - - - --
Check # Type
---- - ----- - - -- ---------------
Amount
- --
643- 49750 -252
WINE PURCHASES
WINE
96.46
TOTAL FOR INVOICE# 43642
96.46
643 - 49750 -251
LIQUOR PURCHASES
LIQUOR
211.26
TOTAL FOR INVOICE# 43643
211.26
TOTAL FOR CHECK#
25741:
6,053.15
1
05/11/1999 81100
JOHNSON BROS LIQUOR CO.
25742 R
641 - 49750 -251
LIQUOR PURCHASES
LIQUOR
111.50
TOTAL FOR INVOICE# 967523
111.50
i
643 - 49750 -251
LIQUOR PURCHASES
LIQUOR
55.75
TOTAL FOR INVOICE# 967524
55.75
641- 49750 -251
LIQUOR PURCHASES
LIQUOR
1,042.30
641 - 49750 -252
WINE PURCHASES
WINE
888.15
TOTAL FOR INVOICE# 967670
1,930.45
643 - 49750 -252
WINE PURCHASES
WINE
21.80
TOTAL FOR INVOICE# 967671
21.80
641 - 49750 -251
LIQUOR PURCHASES
LIQUOR
1,396.91
641 -49750 -252
WINE PURCHASES
WINE
28.95
TOTAL FOR INVOICE# 968164
1,425.86
TOTAL FOR CHECK#
25742:
3,545.36
1
05/11/1999 81110
LAKE REGION VENDING
25743 R
642- 49750 -254
MISC PURCHASES
MISC
253.30
TOTAL FOR INVOICE# 7049
- 253.30
641- 49750 -254
MISC PURCHASES
MISC
278.63
TOTAL FOR INVOICE# 7050
278.63
Date: 05/06/1999
Time: 16:00:35
CITY OF SHOREWOOD
Operator: Kathy Page: 13
FM Entry - Invoice -
Check Register
Bank
---- --
# Check Date Vendor #
-- -- - - - --- -- ------------ - - - ---
Vendor Name
---- ------- --- -- -------- - - - - --
Check # Type
---- ---- -- ---- ------------------
Amount
643- 49750 -254
MISC PURCHASES
MISC
329.29
-----
TOTAL FOR INVOICE# 7051
------ - --
329.29
TOTAL FOR CHECK#
25743:
861.22
1
05/11/1999 81250
MARLIN'S TRUCKING
25744 R
643 - 49750 -251
LIQUOR PURCHASES
FREIGHT
44.63
643 - 49750 -252
WINE PURCHASES
FREIGHT
44.62
641 - 49750 -251
LIQUOR PURCHASES
FREIGHT
91.98
641- 49750 -252
WINE PURCHASES
FREIGHT
91.97
TOTAL FOR INVOICE#
273.20
TOTAL FOR CHECK#
25744:
273.20
1
05/11/1999 82850
PHILLIPS WINE & SPIRITS
25745 R
641- 49750 -252
WINE PURCHASES
WINE
136.50
TOTAL FOR INVOICE# 488680
136.50
643 - 49750 -252
WINE PURCHASES
WINE
293.50
TOTAL FOR INVOICE# 488681
293.50
642- 49750 -252
WINE PURCHASES
WINE
2,929.81
TOTAL FOR INVOICE# 489053
2,929.81
641 - 49750 -251
LIQUOR PURCHASES
LIQUOR /WINE
445.27
641 - 49750 -252
WINE PURCHASES
WINE
263.50
TOTAL FOR INVOICE# 489233
708.77
643- 49750 -251
LIQUOR PURCHASES
LIQUOR
-
839.57
TOTAL FOR INVOICE# 489234
839.57
TOTAL FOR CHECK#
25745:
4,908.15
1
05/11/1999 84045
WINE COMPANY (THE)
25746 R
643- 49750 -252
WINE PURCHASES
WINE
128.70
TOTAL FOR INVOICE# 020232
128.70
Date: 05/06/1999 Time: 16:00:35 CITY OF S)
FM Entry - Invoice
Bank # Check Date Vendor # Vendor Name
------ - -- --- -- -- --- ---- --- ---- - ----- ---------------------------
641- 49750 -252 WINE PURCHASES WINE
TOTAL FOR INVOICE# 020239
TOTAL FOR CHECK#
I•
iOREWOOD Operator: Kathy
- Check Register
Check # Type Amount
-- --- ---- --- ---- ------------------
404.75
404.75
25746: 533.45
Total Regular:
89,830.28
Total Manual:
.00
Total Regular & Manual:
89,830.28
Total Voided:
.00
Bank Total:
89,830.28
Grand Total:
89,830.28
Page: 14
1 •
M
Payroll Register
•
•
M
Check #
Last Name
First Name
MI
Check Amt
Check Date
214377
BETTS
GRAYDON
D
202.72
4/27/99
214378
BLECHTA
HEATHER
A
35.79
4/27/99
214379
BUHL
SUSAN
E
263.02
4/27/99
214380
COLE
ANGELA
M
664.99
4/27/99
214381
JONES
DEBRA
J
299.49
4/27/99
214382
JOSEPHSON
WILLIAM
F
629.86
4/27/99
214383
LUND
JASON
R
261.11
4/27/99
214384
MARRON
RUSSELL
R
40.10
4/27/99
214385
ROERICK
BRIAN
M
13.63
4/27/99
214386
RUTLEDGE
PATRICK
D
99.04
4/27/99
214387
SCHMID
CHRISTOPHER
E
483.49
4/27/99
214388
HEURKINS
MARK
K
336.92
4/27/99
214389
JAKEL
BRIAN
D
294.07
4/27/99
214390
LANGLEY
DANIEL
W
132.23
4/27/99
214391
LATTERNER
SUSAN
M
664.99
4/27/99
214392
LEE
JASON
D
71.57
4/27/99
214393
GARFUNKEL
JOHN
J
184.70
4/27/99
214394
LIZEE
CHRISTINE
G
184.70
4/27/99
214395
LOVE
CLIFFORD
W
219.24
4/27/99
214396
STOVER
KRISTI
184.70
4/27/99
214397
ZERBY
MICHAEL
S
184.70
4/27/99
214398
HURM
JAMES
C
1,805.64
4/27/99
214399
BASTYR
CONNIE
D
458.57
4/27/99
214400
BASTYR
EMILY
G
14.03
4/27/99
214401
GROUT
TWILA
R
698.48
4/27/99
214402
HELLING
PAMELA
J
592.86
4/27/99
214403
NAAB
THERESA
L
672.88
4/27/99
214404
HEBERT
KATHLEEN
A
528.99
4/27/99
Wednesday, May 05,1999
Page 1 of 2
C h ec k #
Last Name
First Name
MI
Check Amt
Check Date
214405
ROLEK
ALAN
J
1,204.74
4/27/99
214406
HELGESEN
PATRICIA
R
571.12
4/27/99
214407
NIELSEN
BRADLEY
J
908.38
4/27/99
214408
PAZANDAK
JOSEPH
E
1,165.28
4/27/99
214409
BROWN
LAWRENCE
A
1,620.85
4/27/99
214410
DAVIS
CHARLES
S
878.06
4/27/99
214411
JENSEN
JEFFREY
A
995.91
4/27/99
214412
JOHNSON
DENNIS
D
954.37
4/27/99
214413
LUGOWSKI
JOSEPH
P
837.73
4/27/99
214414
MASON
BRADLEY
J
793.23
4/27/99
214415
NICCUM
LAWRENCE
A
1,182.83
4/27/99
214416
POUNDER
CHRISTOPHER
J
967.56
4/27/99
214417
RANDALL
DANIEL
J
942.49
4/27/99
Total of Checks
$23,245.06
is
■
Wednesday, May 05,1999 Page 2 of 2