The URL can be used to link to this page

052499 CC Reg AgP ~ - <.. CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MAY 24,1999 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Immediately following the regular portion of the meeting, the City Council will convene in work session format. Following the discussion in work session, the Council will convene in Executive Session to discuss status of litigation. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love _ Stover Garfunkel_ Lizee_ Zerby _ B. Review Agenda 2. APPROVAL OF MINUTES A. Reconvened Board of Review May 3, 1999 (Att.-#2A Minutes) B. Work Session Meeting Minutes of May 3, 1999 (Att.-#2B Minutes) C. City Council Regular Meeting Minutes May 10, 1999 (Att.-#2C Minutes) D. City Council Executive Session Meeting Minutes May 10, 1999 (Att.-#2D Minutes) E. City Council Work Session Meeting Minutes May 12, 1999 (Att.-#2E Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: A. A Motion to Adopt a Resolution Approving Intoxicating Liquor License On-Sale, Intoxicating Liquor & Special Sunday Sales - Minnetonka Country Club (Att.- #3A Proposed Resolution) B. A Motion to Adopt a Resolution Approving a Liquor License for the American Legion (Att.-#3C Proposed Resolution) C. A Motion to Adopt a Resolution Approving a Temporary Gambling Permit - StorefrontIY outh Action, 24575 Smithtown Road (Att.-#3C Proposed Resolution) " ., CITY COUNCIL AGENDA - MAY 24, 1999 PAGE20F4 D. A Motion to Authorize Mayor and City Administrator to Enter into a Hold Harmless Agreement with Nippert Smith (Att.-#3D Proposed Agreement) E. A Motion to Adopt a Resolution Authorizing Adjustments to the City Hall Heating and Cooling System (Att.-#3E Proposed Resolution) F. A Motion Setting a Date for Public Hearing for June 28, 1999 to Consider Vacation of EaSements in the Plat of Christmas Shores (Att..-#3F Planner's Memorandum & Proposed Resolution) G. A Motion to Adopt a Resolution Accepting a Feasibility Report and Authorizing Preparation of Plans, Specifications and Engineer's Estimate for Shady Island Lift Station Rehabilitation (Att.-#3G Feasibility Report & Proposed Resolution) H. A Motion to Approve a Sign Permit for the Southshore Senior Center (Att.-#3H - Planner's Memorandum) Applicant: Tonka Signcrafters (on behalf of the Center) Location: 5737 Country Club Road 1. A Motion to Authorize Request for Extension (Att.-#31 Letter of Request) Applicant: Steven Melco Location: 5770 Smithtown Circle J. A Motion to Adopt a Resolution Accepting Bids and A warding Contract for 1999 Bituminous Seal Coating of Streets (Att.-#3J Proposed Resolution) NOTE: Give the public an opportunity to request an item be removedfrom the Consent Agenda. Comments can be taken or questions asked loUowing removal from Consent Agenda. 4. MATTERS FROM THE FLOOR (No Council action will be taken.) s. PARKS - Report by Representative A. Report on Joint Park Commission I Council Meeting Held May 11, 1999 (Att.- #5A Draft Minutes) B. Consideration of a Request by Little League to Make hnprovements to Freeman Park (Att.-#5B Letter of Request) C. Consideration of a Motion to Adopt an Ordinance Amending Code Sections Relating to Park Dedication Fees (Att.-#5C Proposed Ordinance) CITY COUNCIL AGENDA - MAY 24, 1999 PAGE30F4 6. PLANNING - Report by Representative A. A Motion to Adopt a Resolution Approving an Amendment To Conditional Use Permit For Classroom Addition To Minnewashta School (Att.-#6A Planner's Memorandum; Draft Resolution) Applicant: Minnetonka School District 276 Location: 26350 Smithtown Road B. A Motion to Direct Staff to Prepare Findings of Fact Regarding a Conditional Use Permit and Variance for a Substandard Lot in the Shoteland District (Att.-#6B Planner's Memorandum) Applicant: Scott Olson Location: 21235 Radisson Road 7. CONSIDERATION OF A MOTION REGARDING AN APPEAL TO A NOTICE TO REMOVE (Att.-#7 Planner's Memorandum) Appellant: Harold Rochat and Andrea Oien Location: 4680 Fatima Place 8. CONSIDERATION OF A MOTION REGARDING AN APPEAL OF ZONING ADMINISTRATOR'S INTERPRETATION OF RV PARKING REQUIREMENTS (Att.-#8 Letter From Planning Director) 9. CONSIDERATION OF A MOTION TO CONSIDER CREDIT FOR WATER SERVICE INSTALLATION (Att.-#9 Engineer's Memorandum & Letter of Request) 10. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT COOPERATION AGREEMENT BETWEEN THE CITY AND HENNEPIN COUNTY FOR PARTICIPATION IN THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN FY 2000-2002 (Att.-#10 Proposed Resolution & Agreement) 11. CONSIDERATION OF A MOTION AUTHORIZING THE HIRING OF A LIQUOR OPERATIONS MANAGER (Att.-#ll Administrator's Memorandum & Candidate's Application) 12. ADMINISTRATOR & STAFF REPORTS A. Engineer's Report on Public Meeting Held May 12, 1999 Regarding Improvements on Noble Road B. Engineer's Report on Public Meeting Held May 12, 1999 Regarding Improvements on Eureka Road ... . CITY COUNCIL AGENDA. MAY 24, 1999 PAGE40F4 13. MAYOR & CITY COUNCIL REPORTS A. Report on Fire Department Review Committee Meeting Held May II, 1999 B. Initial Discussion on a Ward System for the City 14. ADJOURN TO WORK SESSION SUBJECT TO APPROVAL OF CLAIMS (Att.- #14) I I I I I I I I I I I I I I I I I I I Shady Island Area Lift Station 18 Rehabilitation for the .. CITY OF SHOREWOOD WSB Proj. No. 1162.00 May, 1999 Submitted to: City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 ... 350 Westwood Lake otfice IA~~ ~ 8441 Wayzata Boulevard "~Q Minneapolis, MN 56426 812-641-4800 &A88OCiates,Inc. FAX 541-1700 INFRASTRUCTURE - ENGINEERS - PLANNERS - J:J \~ \ j \ , ~____CJ --1 _'" ffi i;: 8\. -< ~r!) nru o ':=l ~ 1M L~ ....--...-....., ~~-_..~ - Nl ~ to ~ :..0 - - - - - - - - - - - - - - - - - I I I I I I I I I I I I I I I I I I I Feasibility Study for Shady Island Lift Station Rehabilitation Prepared for The City of Shorewood May 15,1999 By: WSB & Associates, Inc. 350 Westwood Lake Office 8441 Wayzata Boulevard Minneapolis MN 55426 (612) 541-4800 (612) 541-1700 (Fax) City of Shorewood FeuibiUty Study for Shady Island Uft Station Rehabilitation WSB Project No. 1162.00 .. WSB .. bIot:I4Iu,lnc. I I I I I I I I I I I I I I I I I I I May 15, 1999 Honorable Mayor and City Council , City of Shorewood ~5755 Country Club Road Shorewood, MN 55331-8927 Re: Feasibility Report Shady Island Lift.Station Rehabilitation City of Shorewood, MN WSB Project No. 1162.00 Dear Mayor and Council Members: Transmitted herewith is a feasibility report which addresses the rehabilitation of the Shady Island Lift Station for the City of Shorewood. We would be happy to discuss this report with you at your convenience. Please don't hesitate to contact me at 541-4800 if you have any questions regarding this report. Sincerely, i;;~G Donald W. Sterna, P .E. Vice President Enc1 I I I I I I I I I I I I I I I I I I I Certification I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly registered professional engineer under the laws of the State of Minnesota. f5J~ Donald W. Sterna, P.E. Date: May 15, 1999 Reg. No. 19103 City of Shorewood Feasibility Study for Shady Island Uft Station Rehabilitation WSB PrOject No. 1162.00 ... /lYSE ,,~.btt:. I I I I I I I I I I I I I I I I I I I Table of Contents L Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Page 1 IL Current Situation .................................................. Page 1 III. Proposed Improvements ............................................. Page 2 IV. Easements and Permits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Page 2 f': Opinion of Probable Costs .......................................... . Page 2 :~ . VI. Financing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Page 3 VIL Preliminary Schedule ....................................... . . . . . . .. Page 3 VIIL Feasibility and Recommendation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Page 4 Appendix .................................................... -. . . . . . . . . .. Page 5 Figure 1 - Location Map Figure 2 - Proposed Improvements Figure 3- Parcel Map Photo 1 - Lift Station Site Photo 2 - Pump Control Panel City of Shorewood Feasibility Study for Shady Island Uft Station Rehabilitation WSB Project No. 1162.00 ... WSB "~.lnc. I I I I I I I I I I I I I I I I I I I L Introduction Lift stations are made up of three general components; the wet well structure, the pumps, and the electrical controls. The wet well is typically an underground concrete structure that collects the wastewater and houses the pumps. The pumps are submerged in the collected wastewater and "lift" the wastewater from the wet well and force it through a pressure pipe (force main) into a gravity sewer line at a higher elevation. The electrical controls activate the pump operation in response to the water level in the wet well, alternate the operation of the two pumps, and provide visual and audible warning of possible high water conditions in the wet well. The pumps and controls require regular maintenance to maximize their effective life. With good maintenance, a typical lift station may have a relatively trouble-free life for about 20- years, but after that, major rehabilitation and modifications can be anticipated. The Shady Island Lift Station, identified as City lift station number 18, is located approximately forty (40) feet west of Shady Island Point road. According to City Records, the lift station was constructed in 1974, and it has had very little maintenance. The lift station is a standard duplex (2 pumps) submersible pump station with an eight-foot diameter wet well and shut off valves located adjacent to the wet well. The location of the lift station is shown on Figure 1 and photo number 1. II. Current Situation The Shady Island Lift Station is approximately 25 years old and routine maintenance is difficult or impossible with the current configuration. The existing concrete wet well structure is in reasonably good condition. The access hatch in the concrete slab cover is bent and may not be safe. The cover itself is located in a low area adjacent to the roadway and is not accessible to maintenance vehicles. In this location it is also possible that some of the area runoff from snow melt and rainfall events will enter the wet well and add to the City's infiltration! inflow problem. The cover slab is somewhat protected from the surrounding area by a rock retaining wall that can be seen in photo number 1. While the concrete structure appears to be in good condition, the galvanized guide rails inside the wet well are in poor condition, one of the pumps was recently rebuilt, and the shut off valves are buried somewhere along the roadway. The buried valves present the most significant problem for the operation of the station. The valves are provided so the flow from an individual pump can be shut off in the event of a problem, or when the pump needs to be checked or maintained. If the valves are not accessible there may be back pressure from the operation of the other pump or from the wastewater in the force main line itself. According to City records, the two pumps in the station are similar FL YGT model number 3101-180 pumps with 434 impellers, and 5 horsepower motors. The control system was provided with the original lift station, although some minor modifications have been made including the addition of a receptacle for the City's standby generator. City of Shorewood Feasibility Study for Shady Island Lift Station RehabiUtation WSB Project No. 1162.00 Page 1 A W'SB .~.btc. - 00 - = o 'j m ct:: .... - < cd 0) 0) i:: ~ "'c:l8cl'~=O)ma O)_o~.23gtc') <' a .... tij m C.):> tI:l;>.... m 0..0.. o ;> ;> 0) 0) ~ - a --O)..s::"'c:l~=S m 0) ~ - .... 0) 0.. ~~-~5h~SbI) ca bI) ~.... 0) a 8 = ;> ...3 ~ ~ -B s,g'~ 0) m m,..:;;< ~ 0.. 0...... _.... 0) - "' ><: tI:l><:....d-dO:SO!:::O) bI) 0) +J 0) C.) ~ 0) "'c:l0).9"'c:l,g-"S-B a ..s:: "'c:l'S: 0.. 0) ..0 l..t-< E-< 0) 0 o)....d ~.... m "'c:l........+J0).... 0) . = O">.l..t-<-.... .E: 8 0) 0):0 o~ a tI:l ~ >< ..o'(ii 0):- g, ;> sO)"'c:lm= a_ ~mO)"'::lOO;::= C.) ..o;:l 0.. '" 0) ~]:g.8]-d~S C.) ;:j ;:l m cd 0) bI) 0) ~~_.8'5"'c:lOS] ~ 0Ll m <<i .s 8. - 0.. ..s::O)=..s::C.)sgoe - -B.9 m 8..... = 0 '[i S 0 ~ ~ 0) 0) 0) _ 0 0) C.).:=..o ~.=: v..... mC.) "'c:l "'c:l 8~~ tI:l~_ m ~ -a~~~.9]~~ 0) C.)..o ~"'c:l m S tI:l .... ~ bI)' 0) m 0.. m 0) d 0) 0.. .... ..0 ....d ..a = ~ - 0) +Jm-m 0.... ~ '[i'B ; ~ o..;:;:;.s 0..20) ..oO)-"'c:l ~o-B-B~-B~= m .;j.~ 0 cd 0) sod' ~~] S..2-d ;>oO)"O....cd ..00) ca l::; ~,g jg ~ ~ ,g .=: ;> 0) S m C.) "'c:l O)'a tI:l gp~ e ~ ~ g Z ~ ~ ._;> ;> - ti 0) 0 0.. 0.. . ;>. 0) .- 0)..0 C.) a 0) "'c:l =: ..0 ><:<<i"'c:l s....etl:l.... 0) ~"3 ~ 0.. 0) 'a ~ ~ ~ 0..0 ~ 0)..0 0..= = E-<~~tI:l-B.ge~.9 ~ ~ - - - 0..0) ::s - . o S .~ S 0) bl)0)- = .... ~ 'C 0) m ..o-Bca o 0) ;:j - <<i = "'c:l .... cd 0) 0 S ~ e-_ - 0 = frgO) .....;:::; ~ ..o.9C.) ]"'c:l0) .9 ~ ~ 0)._ = ..0 m 0) "'c:l~S "30)..2 0..0 0.. ~ag. "'c:l C.) m a .23 .9 "'c:lObl) 0) ~ = +-' .....c ~ 0 0) VC.)"'c:l "S ~.... o 0) sg m = 0 . ... 0) C.) s..s:: .~ .s E-< c rJl ....... ~~u - ~ 0) g-a-B =B<~m~ "3 ca 8 ~ ~ .- .8~~~8~ m"'c:l_;>tI:lo - .s -'1: O)..s:: ca tI:l 0) "d"O m ~g6~:E0) bI)~::O)~~ = .... 0) = .... m :~ .s ~ ~ ] ~ ~=mE-<+Js eO)~ .a'S0) O)+JO):>;> bI)~ '0;>0 ...3 O)..o.;j:::; ~ m..oO)stl:ls .;< tI:l ~ 0 ~.... 0) 0) l::; l::; 0 ~.... 0) - "'c:l ~O)~;>ca~ +J..s::....caoo =~ E-< 0.. ;> - 0.. .9 d ~.s] ~ 1;:! 0 0 .... ~ .... - "'c:l tI:l] m < moO) 0.. ~ m ~ -';j !:l 8~i::~i~50 0.. 0) 0) ;> 0).... 0)~~~-l5"~ "'c:lO::3+JG) gj 'S: M C.) 0 ~ "'c:l 8"S~~~a13 0.. 0 +J m +J 0) "'c:l .9~~8.9~~ .... ] 0) tI:l i:: 2l.S ~<<i.g>~8.s..s:: ~ g O):E tI:l.= .s =~O)O):.&a~ _....-B;>tI:lSm - - - - .fO .... ~ ~ "'l::l :: I::l .fO ~ ~ ~ ~ ] i:E" a ~.;:; ~ El 0.. tii 0) rJi 0) .e ~ ~ B o..u..s::OC.) l..t-<O)E-<~O o ..s:: 1: = ... E-< Q) ~ 0 .... "'c:l _.- o "[i 0 ~ .- m ......, .~ I-< 0.. ;:s .~ ~ ~ 0) ~ &~<.S~ = C.) 0 0 tI:l "'c:l I/") . C.) a-OJ>. .g - "S.~ a ::; ~ 0 m 0) C" Q) ~ '::l I-< eC.) '+=lc.S <<l "'c:l 0) ~:.&~<<i..o s~~~~ .r!l-B o..o,€ 5 s'~ J2 ~ S.8 ~"O ~ O)~;>=.B ;> m "'c:l m tI:l o - tI:l.... bI) .... = 0 +-'.... g. 0) I-< jg ti l::;S-+JO) .... n = ~ ;> .., .... ~ = "'c:l gj 0 5.... 0) 0) Il.. S 0) 8.~] O)~ 8~"1ii3--S 0.. 0.. - tiS 0 O)s>'=~ -B~"'go= ~ ..s::';j 0 ~ ~ 00 :a '.a;j O)<<i"'d = -....d tI:l o _ +J 0).... ';j tI:l ;> m C.) .... .s tI:l i:: g 0 tI:l..s:: 0) ~ .r!l'~ ~ S s:l=]oO) o ~.... l::; gj C.) l::; m I-< 0) 0) Q., 0) ~gjtl:l~"'c:l E-<O)s~a ~ ~ - - - = o .~ - - o Il.. 5 o m 0) E ~ 0) -B S ~ .~ 0) 0.. tI:l e 'S C" e ~ = o 'j .... - ~ e = o 'j m ct:: ;.::::~ "'c:l = 0) 0) m bI) 8.< 8'0 o...l:l 0) = ~8 .fO ~ o ~ IoQ I::l IoQ e ~ ~ :: .~ .S <!" 0) 0) ~ 0) bI) -B ~ ~ -B .~ S ~ a] ~ ~~-B~c.S ~~O~O) ;> ~ 's ~ -B ] ~ ~.s ~ C.) C.) - .s 0 ..2 ~ -3..2 ~ 0) 0) C.) g. 0.. ~ -B e l::; gp -.... 8 :;p ._ C.) "'c:l .;:::; 'S: ~ ~ 1.9 Wo "'c:l = S "'c:l a 8 0)' .5 t ] if ~ 0.. ~ .m S 8 .s~~~~ +J0=0. =O)mOI-<"'c:l o <<i o';j 0...B ~C.)O)tI:l"'c:ltl:l .... 0'= = 0) 0.. o - 8:.0 t.+:l '0 ~ e 0.. 0 .... .... =l::;i::'S ca.9ooo)cd C.) . ... C.) "'c:l .~ ~ ~ ].~ ~ ..s:: ~....:g .I!l ggp~s.gp~ S.- 0) 0) 5 C.) m~""-B-= ~~~oos.,g -"'c:l~- C.) ~a"'c:lgg2 .;:::; - .B "'c:l 0) ~ "'c:l tI:l ... .... = '0 =.- 0 0 0 0) cd g.... ~ C.) '0' ~ ~ gO ca ..2 .... - ~ ';j ,J:l 0.. 0 ~ tI:l O)~~~.s..o ..s::00008 E-<C.)C.)C.)0..0.. ~ - - - - ~~Ij a::: ~ ~ 1 11 ~ a::: ~ ~ ~ So .....:j "=I ~ ~ t~ ~N ...~ "=I ol;.... o .;..,..<:j O~'~ ~~ll ~o~ ~:::J'. 't;-:s ~ ~ ~!Q ~ So 'II ~ !:I O~~ c.;; - - I I I I I I I I I I I I I I I I I I I Mechanical Work. . . . . . . . . . . . . . . .. . , . . . . . . . . . .... . . . . . . . . . . , . . . . . . . $12,000 · Remove & replace cover slab · Remove & replace guide rails · Furnish & install 8' dia, barrel section · Furnish & install new valve manhole & valves Electrical Work .................""..,....."",..,.......,.,.,.. $11,000 · Furnish & install new control panel · Replace pump power cables and control cables Landscaping . . . . . , . . . . , . , , . . . . . . . . . . . . . . . . . . . , , . , . . . . . . . . . . . . . . , ., $21,000 . Clear & grub area . Relocate existing retaining wall . Backfill behind walls . Replant shrubs . Construct driveway . Turf restoration Sub-Total Construction Cost. , . . . . . . . . . . . . . . . . . . . , , . . . . . . . . . . . . . , . . .. $44,000 Contingencies (15%) ........................,...........",.....,... $6,600 Legal, Engineering, Administration & Financing (30%) . , . , . , . . . . . . , . . . . . " $13.200 Total Project Cost .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $63,800 VI. Financing This project is considered rehabilitation or maintenance of an existing facility and therefore would be paid for with funds allocated for capital improvements from the sanitary sewer fund. This project is included in the 1999 - 2003 City 5- Year Capital Improvement Plan. VII. Preliminary Schedule In consideration of the effort required to complete the project as presented, the following preliminary schedule is provided for the City's consideration: City Council Receives Feasibility Report ....................."".. May 24,1999 City Council Authorizes Preparation of Plans and Specifications. . . . . . , , . May 24,1999 Council Approves Plans and Specifications .....................", June 14, 1999 Council orders Advertisement for bids ................,....,....,. June 14, 1999 Open Bids. . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 7, 1999 City Council Awards Construction Contract. . . . . . . , . . . . . . . . . . , . . . , , . July 12, 1999 City of Shorewood Feasibility Study for Shady Island Lift Station Rehabilitation WSB Project No. 1/62.00 Page 3 A VVSB .. -'-.1IIc. I I I I I I I I I I I I I I I I I I I Initiate Construction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 26, 1999 Complete Construction ........................................ October, 1999 VIIL Feasibility and Recommendation The Shady Island Lift Station Rehabilitation project consists of raising the elevation of the existing lift station cover, replacing the internal piping system as required, relocating the existing retaining wall, and construction ofan access driveway. The total cost of the project has been projected to be about $63, 400. The project is feasible, necessary and cost effective from an engineering perspective, and WSB & Associates, Inc. recommends construction of the proposed improvements as detailed in this report. The economic feasibility of the project will be determined by the City Council. City of Shorewood Feasibility Study for Shady Island Lift Station Rehabilitation WSB Project No. 1162.00 Page" A VVSB "-'-.1IIc. ~~f! .~ "l::i ~ ~ ~ I:l ~ ~ :::: '3 ii Clr:l I:l ~ II ~ So "'"l 'l::I ~ -== t~ ~N r.o.l'Cj ....... 'l::I .:;.... C)';"c) C) ~.~ eijl;3 ~o~ ~,..!:l ~5S ( .... o'i~ ~ O~i:~ ------------------- I I I I I I I I I I I I I I I I I I ~prinQI Bay . BURNS RD. . DALE RD. Bay \ I I I \ \ Lift~ta ocatio-!l --------- Lake M i nnE Upper Lake nnei-onk ake ~\\lGE CIR. r::,~~ RD. SHOREWOOD 1990 POP. 5,913 ~ o ...J ... :;f '" C> 51.1111 LA. 'v""( gjC III WSB Pnljec:t No. 1182.00 D* Illy, 1. . WSB Shady Island Area Lift Station 18 Rehabilitation City of Shorewood, Minnesota Figure 1 Location Map 360 WIetwood I..lIM 0tIIc:e 8441 Wayute BolavInt MIr.lll1poll.. MN 6642S cI:~k. etW4W8llC1 FIiX 841-1700 I m:\1162.I2II21\feos\flg-l2Il.dgn Z I ~ 0 <..? I 1--1 ~~w Z>- Q) ~ -<( ---l I I- ~ I-~ ---l i >-<r: $ o <(---l (/)0 <(0 <(I- 0'y-~~ -<( 3:w N 3:VJ >0 XD > e W ~~$ :r: W 0::: <..?D e Q, >1- 3:Z ~ Z~ i .5 1--1 LL W<( ; I Z2 I-W .- 0::1--1 (/) co ~ O---l - XD 11 --- --- WI- J a- z I 0 ~ 0 .... ---l en c= i 3SnOH ---l t: -- w i 3: :J :t: ~i J C) ::) <( 0 1~ ~ W LO o:::w 0::: LO :t:---l <( . ---l 1-<( ";1 00 ~ <.0 I----l ZU 1-1_ e to to WW ---l 3:3: O(/) i t5 0 ---l r=D .j ~ .c:l rn VJ LL OZ rn rn "S ---l W ---l ~ $ .€ ---l <( 0 W 1-3: en ~ U I- > Z ~ ow 0 we:> ---ll----l VJW 2Z 0 ---l ---lU WI--I C WOI- 0<( UZ w 1)1 II 3:ww e:> O::---l <(1--1 en VJW Z 1-0.... ---l<( 0 1-1--10:: 1--1 ZW 0....1- a- J'j .~ W<(I- Z 00::: WW 0 3:O:::VJ 0:::0::: 0 1+1 0::: c CJl 1--1 U 0 ow a- I- "U <( W ,.., WI- N -t IS) I- 0.... CO (/)<( II I / " DU(/) CJl W 2 .; 0::: ::JO ll..D---l / '...;. ~ D---l---l ~Ii .. 0....1- ~ " o:::w<( II) <0- ll..0:::~ / IS) X IS) W N ~ 0 "/ E ------------------- I I I I I I I I I I I I I I I I I I I 37 ( 4 ) I ..... I o 50 100 .. WSB 360 WIllwood .... 0lIIce 844t WIlyZIIIa BouIIYIId MinnIIpoIII, MN 56420 81MC1-4OO FAX 141-11llO Shady Island Area Lift Station 18 Rehabilitation City of Shorewood, Minnesota WSB PIaject No. 1182.00 D* 1liiy, 1. oI:~JiJc. Figure 3 Parcel Map m: \1162.00\ f e05 \ f 19-03.dgn I I I I I I I I I I I I I I I I I. .. 350 Westwood. Lake Office 8441 Wayzata Boulevard WSBMiilneapolis,MN 55426 I 612-541..caoo d:Associate5, Inc. FAX 541.1700 INFRAsTRUCTURE. _. .ENGINEERS . .PU\NNERS Photo #1 (above) Lift Station Site Photo #2 (right) Pump Control Panel Shady Island Area Lift Station 18 Rehabilitation WBS Project No. 1162.00 Date: May, 1"' Photographs Shorewood, Minnesota Photos 1 and 2 . .. Jessica L. Wilson and Rodney M. Wilson Presentation To Shorewood City Council May 24, 1999 Jessica My Name is Jessica Lynn Wilson and I reside at 20820 Idelwild Path in Shorewood. I live there with my husband, Pedro Valencia and my daughter Maria Solidad Valencia Wilson. Her friends call her Mari or Marisol. We have lived there since I purchased an undivided 50% interest in the property on April 4, 1997. I am an early childhood educator working for both the Chaska and Hopkins school district. I also am a general partner in my family's investment company named Wilson Investment Company. My two brothers, my sister and me each own 19.5% of this family partnership. My father and mother each own 7.5% and Mari and her two cousins own 7%. Wilson Investment Company and its related family trusts own many assets that are jointly used by members of my family. It also provides financial assistance to us all and owns mortgages on our homes. It does not conduct any commercial business has no employees and is simply a family partnership to own assets that are jointly owned and used by our family. This family partnership owns a 34 ft Gulfstream Motor Home, a 26 ft Wellcraft boat and holds the warranty deed on my home. I use all of these assets. In fact all of the members of my family own and use these assets. The City Zoning Administrator and the City Attorney have ruled that I am not in violation of any city ordinance by parking my Motor Home on the paved driveway in front of my Garage. It is more than I 5 feet from the street. It is not practical to park it in the garage at this time because my Wellcraft boat is in the garage. I would be most pleased if we could put the Wellcraft boat on its boat lift in the lake where it belongs at this time of year. The problem is that both the boat and its lift sustained major damage in the no name storm last June. We had 75 mile per hour winds for over 20 minutes. The waves were so high that they repeatedly lifted the boat off its lift and banged it back down on the lift. We sustained more than $17,000 of damage. The boat is fully repaired, but Ekof docks has been unable to fix the lift. He is willing to try a third time and has promised me to have it done by June I st. It has been on his to do list since last September. It takes special equipment to move the Welcraft boat. It is not practical to simply replace the motor home with the boat. If the boat was on the driveway, their would be no way to move the motor home out of the garage. We hope to have the motor home in the garage by June I. Rodney My name is Rodney M. Wilson and I am the owner of a 50% undivided interest in the residence occupied by my daughter. I am here because I love my daughter and her family and it just breaks my heart to watch her neighbor constantly threatening and harassing her because he doesn't like me. It has also been hard on City Hall because he is constantly trying to co-opt city officials into his plan of harassment. One of the reasons this matter has been confusing to the City is that I have been reluctant to explain detailed family matters to my daughter's neighbor. He has made several statements to City Officials and to me that are simply not true. First, he states in a letter to you that we have built a commercial garage and we are using the residential property as a commercial parking lot for a corporation. Wilson Investment Company is not a corporation and it has never carried on any commercial enterprise. Wilson Investment company is a general partnership whose predecessors were formed on May 18, 197 I to own a I 00 acre track of land in Brooklyn Park. This was our family farm originally purchased by my grandfather in 1946. On March 31 1981, my ownership in in this farm was transferred to a family trust for the benefit of my children. This trust was named The WIT Trust, an acronym for the Wilson Intelligence Trust. For 13 years the income from this trust paid for my children's education. This Trust terminated in 1994 and my children formed a partnership named Wilson Investment Company. My children and grandchildren own 85% of this partnership and my wife and I own 15%. Before Wilson Investment Company purchased the property at 20820 Idelwild Path, my wife met with Brad Nielsen to describe WIC's plan to construct a garage into the hill side on this property with the least possible impact to the trees and neighborhood. She explained that our daughter would be living in the home and that the primary purpose of the garage was to store a 34 foot motor home and a 26 foot boat that WIC owned. He responded "Oh, that's the one with a tuck under on the hill overlooking Lake William. He explained that we would not need a variance as long as the garage was less than I ,000 sq. ft. and no more than 15 feet high. He provided us with copies of the relevant zoning ordinances and assured her that Jessica was not doing anything improper or illegal. >. .c " ~ ~ ~ ~ O .!! u '" > c . .;, .... ns ~ u c 0 "g.r" DO C O...........-nsns III c 0 ~ ns s.'E: =DOCs.>nsns ~.-.. ~ ns DO> >;O~"s.~ 00~~~~.c ..,,~~c~~ a:~8 =- _ 111_ 0 " ... _ III ... u .. 9IDO~~'3"O~ - c u = III .- OOO-OJ- .c.C"s.~-'" >'C~a.~DOO ;.!!nsc~~; a. IL ~ .2 .... .!! ~ OE~ DO~~ ~ S ns~.!::!"" ~.!! U III .-as..c a. ....s.cra.O.... cOlllns.cc" ~t'~~fo~; I; :> 0- t:= .- .. III .... L I; ~ . ~ :I = ns s. c cr- >enc~~III= c" DOa..c ~ s. - c .;; ~ .... .c ~ cns~.c".....c O...lO....c........ III .... DO ns c ~ = III" C S. = ~ ~;;"5B8.i ...." >'0 ~ B ~ g:f ~o t" ~ - ..LOCns.... .. c .i 0 .- .c ns )0., 0 v. .. DO .c :.:t:i..;~5;.... ll5.uu~=a " .....== -~~ .c' s. s;. " .- III C S. .... .... ~ = = .:: ns III III ~ .c ns ... GJccuGJu-a .E~~~~J~ ~ .... s. ~ III :t:i GJ.c c c .c .... >. .; ~......c~ DO ~oOOs.S~ns .c1ll~....o.cE~ .... :::;: = ns :E .c .- .... cU ~ ..... ... .c DO.... 0 III . ns .... ,.: ._ .. > DO =~U"O~O ns ~co~~OcGJ:g: E - ~ .... ... GJ ~>."" ....c 1110 E .c c -fA s. ~ .... ns ~ E ns=,= DO" ~ ~ ~ ~ >.111 C f C GJ =.c .c..Onsns....0.... :0 c 0 u DO- ~ >..... o '" s. - - .. 0 s.~CO~nsa.ODO Q. ~ = >..c J: E ~- O~III~....>.OC" C.cst~~UOC ~ .... .c ; III U ns t" ns .c O.c ".... III ~ GJ :!a C.!O~:; ns ns > c =:!a~nsons~~B o = c s. ~ .0 ~ ns ~ ~O>.~>.e~.c= GJ~;ionso.!~~ ~~c.;;~C~E~ ns -~ ns> ._ ns ~ " .!::!.... ~ ns ~".c s.~ ns GJ s. C :: C.... = :;.c~ =.- ~~goa:::s.;E ~ Q" cU g ~~" ....s.-DO ~DO-O ns ~ = ns DO III C = .... .c""O 0 s. C =.- 0" ....C~~.; ~UO " = s. .- B ns >0..... ~ III 0 ~ ~ DO.... ~ III >nsoiiGJcns~ns ~ ~"" C.c~ ~ ~ ~~~OOs.,,1II111 ~::::~AGJEBB;:C ....s.s._ cnsul- ~~~;5t8~J~ s. s. 0 o .... .... ~ u :!a 0 .c ~ = E .... to t o :g -OJ ~ " ~ .5 iglii.cftio:O> DO == .c 8 .... ~ III ~ .!! .5 ..; ....._. .: "0 iio ~ .g ~ ~ :!a ';' - s. 0 ~.S c E ." a:I a..... ~ s. .c .0- s. .... -. - ns '" ~~g~~~cT~""" Q.s..c cTc:O III ns~ E DO ~ III III III .;; ... ~ " 0 cc.... ._III...s.cs. .- 0-..0.... 0_ ns-- " . "" .- a. '"'--- ... = = u " .... ~ t:= -0 = .... =0=.....1; ocO ..CI .... = 0 .c .; c >. ~ >0. ~ III .c " ~.- 0 III " .... .c .c 0 ns DO.... :t:i .. .;; c .... .... .... ~ ns .- .- ..... ~ ~ .... co.... s.~" vi s. > ~ 0 0 III ns III "'a GJ ns f DOEo.5::;: ~ c Q. B~cO~.c~nsns~o III g N ..... .... .c .... .c..~~c~~ IIIE ~ f .... ~.... .-.... ns GJ COOIllN~DO =DO~ o - ns=uc~ t:= 0 uo-.c s. 0 s..- 0 1;........ ,,~A>..O.c1L .... - ~ - .... .... GJ- ..c g ~ E~ r:B .cf vi ~ :!a .c ~ 0 .... ns = .... ~ ~ = III ~ S. .... 0 s." ~ 0 ~.5 ~ GJ ~IL ~~~io.cu~s.~ " ~ s. .... .c ....0 5 = ~ .c~ = s. = - ... c .c ~ .c 'r" - -OJ j....~o.c ;.::: 0= ..... c co.... E > = uti -~~O"GJnsoo E~~cO;~....~: ~ ~1!1!- =~_.:: o--~~.... 0 ~ = "'. o ~ ~ >. E a.c .... ~ = .... > > - .... III ... f ==~~ g~B'iJ:o ns ...... ~ ~ f . ~ ~ 0 .- o.c.c.c u. 0.... a.n s. >. ~ ~~-oo::a.c .2 .~o=.!!; .... cr.... >0. DO C a.1II=..:!ans o",o_=~ ~"'i cU 0 t:= f ns.... DO~ S .c....c;f~.c .... u u ns ~ ~ =" DO~ S ~~-.!!g~ .c c g.c.- t:= O~""~I; ~u~c"~ >." .!! 0 " .c >. _ .c ns .... Q. ~ gl-gog~ ~ .~ u . ..a.n O.c -; ~ ~~-o.c ~ .c~f~~~.c "ns....~ns" .cDOc.cQ.'3 ~ns~~"" 0 t~.cts.5~ .cu.... ~.c~ c .. >0.......... ~ Enso-;;- c .- ~ III ns" 0 o~,,~Q.-~ ~ > .- ::a 0 = L' III GJ .... 0 GJ ons~GJDOu> DOIIIUCC~GJ ~=ns>.=~" ~.....c,,=>c "'a ; GJ ns ~ -0 ns -s..c~~~GJ = DO.... s. s. .... DO .co_otinsuns ... .... = s. lII'3c;Ss.ns ~OO.cA~DO s.U.- -C~ ~ =~ufoo.c ~~:gs;'a;~~ >r ns> c._._ -0 wi g_c >.:C ... - III .... - .... ~ '3 ~ ~ .... ->. ns g." ~ 0 .. ~ - .... .c I; .- en ~ ~ III C U ~ .;; " .... III ~ ; 0 > 0 = ns.- u u~ ~ ~.... e. .c.c s. GJ ....c._ ~- .... I- loa .5 :: -; .c f ~ . ~fti E GJ.c,,_~ .; ii To DO'E: ~ -: = Gj o ns co! u-= ~ 01lQ ....__III...U~ -- 111-'- DOns ~ a."_III"~_ cU 0="'-"" s. a.c .... ~ s. .!! :0 ..., .... .!! ~ ~-~.c.- ns III Q.ns u~.........c.calllc ;~.!::!~ e: GJ:c:o cO s..c Q.u.c~Os. .- co ~ .... .... 4 .... -- "N-lIIns CODO SO" =.c f.- c c N fti " .... GJ '" 0 .- ~O:t:i GJ; ~ ~i g 'g~5.;.!!~ ;"E:N N1:11fti GJ.5 ~~ ~ns~~t~"E4"" ~~;: ~"~O . E ~c.!.c~ DO~O DO u u.GJc~~ C ; ~ f" ~'c Q.c ~ 0 t ~ ; .c_ 0 ns Q. u"ns~~ N~f ~ .... a..!! ~ 1 .c 0= :: = u = '" .... ....._ .!! s. o "" DO ~ en .... - ~ ns u"cns~Ei Q. = .c :t:i ~ .... s. .... f '" e. = ti GJ.!! l:l ~:c - en III fti .2 0 ~ .... .,;M~GJ>~""nsGJ cC!.!:s."c~-> o "" = ~ '3 ~- s. 0 uo cr... 0 5t= = E ~N~O~_.cO~ en- s. ~ ns ns >o.s. s. .... = .- ~~ '" s. ::; ns "'".c c ~ ~ o .... ~.2 >0. ~ ~ .... 0 C DO .... .- ns ! ~ nsnsUc > s..... .- '5'0 = III >0. E s. cU o~ ;'E: ~ > ~ u = s. u > cU i ~ ~ 0 0 .!! 0 .!! .c .cU"" III ~ C ....==" " s. C ~ '" DOOuC ~ ~ .... 0 .5>;ns a..c ti .... .... 0.... '" .... 0 c. c .... 0 "'a ~ ~ U ~ s. .c c = .- a. E~>o.E ~ 0 .c 0 ~:E~", :2 >0. .... ..0 -a;u;;~ ~ .c ~ Es..!!~s.l .... .c ~ .... o t".c .c t" = ~ u.... f = C DO >0.'0 DO ~ III S. ~ o;.cc;a. = -; :t:i1ll1ns....0 a. ~ :!a s. .=2.c-a=.... l:'- 0....111 .cs. = III 0= ns" ~ 0 :a f....iBB~ .c '" ~ nsO....CUO = s. C 111'- ~ a. ns =: )0., ~" c .!! ~ u nsns"'~C.c 0 a.1II.~~OC ~ .... ,,~~ 0::"- > = ---I-DO .~ ~ = ns 0 0 ~ C -; OCa.U~'- U,=~~ .c .c ~ = O.c.c ns 'Eo 2.' 0........ c " = >0.11: .... B ~ ~ c ns ~ $S.5til ~ ns = " '" ns .- DO u 0 s.~DOe5C 'iii ~ ... ftI -- III .c - > 0 ~ I-U.!!O ~" - .. ,.,.. ;-.... ~. ; " ~ t .. >- .. . . .' " CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.net/shorewood. cityhall@shorewood.state.net Executive Summary Shorewood City Council Regular Meeting Monday, May 24,1999 Councilmembers will meet at 6:30 p.m. to have their picture taken. Please be on time. . " Following the meeting and work session, Council will convene in Executive Session to discuss the status of litigation on municipal water policies. Agenda Item #3A & B: These are resolutions approving the appropriate liquor licenses for the Minnetonka Country Club and American Legion. Agenda Item #3C: This resolution approves a temporary gambling permit for the Minnetonka Country Club for Monday, August 9, 1999 to raise funds for the StorefrontIYouth Action. :I . Agenda Item #3D: This is a motion to Authorize the Mayor and City Administrator to enter into a Hoid Harmless Agreement in favor of the City regarding a retaining wall located within a drainage and utility easement. Mr. Nippert Smith and Mrs. Cynthia Smith are the property owners of 22765 Murray Street. Staff is recommending approval of the motion. Agenda Item #3E: This Resolution authorizes expenditure of approximately' $7,200 from the Capital Funds for modifications to the heating, ventilation and cooling system at City Hall. Staff is recommending approval of the resolution. Agenda Item #3F: Since a number of old easements underlying the recent plat of Christmas Shore were Torrens, they were not eliminated wben the final plat was recorded. This resolution simply sets a date to consider vacating the old easements. New easements for drainage and utilities have been recorded with tbe plat. The recommended date for the bearing is 28 June. Approval of the resolution requires a simple majority of the Council. Agenda Item #3G: This Resolution accepts the Feasibility Report and authorizes preparation of plans, specifications, and estimates for the reconstruction of the Shady Island Point Lift Station. Funds have already been scheduled by the 1999 Capital improvement Program. Staff is recommending approval of the resolution. o PRINTED ON RECYCLED PAPER ... , Executive Summary - City Council Meeting of May 24, 1999 Page 2 of3 Agenda Item #3H: Staff recommends approval of a sign for the Southsbore Senior Center to be located near the north driveway of the Badger Field/City Hall property. The design of the sign is intended to match the City Hall sign near the southerly driveway. This sign is much needed to direct visitors to the Senior Center. Approval requires a simple majority vote. Agenda Item #3I: Steve Meleo is almost in compliance with a Notice to Remove for his property at 5770 Smithtown Circle. He has requested additional time in order to take advantage of the City's spring cleanup this weekend. The property will be reinspected on Monday morning. Items remaining after Monday should be scheduled for cleanup by City crews, the cost of which will be billed to the property owner. Steve Meleo is almost in compliance with a Notice to Remove for his property at 5770 Smithtown Circle. He has requested additional time in order to take advantage of the City's spring cleanup this weekend. The property will be reinspected on Monday morning. Items remaining after Monday should be scheduled for cleanup by City crews, the cost of which will . be billed to the property owner. Agenda Item #3J: This Resolution approves the annual seal coating of streets within Shorewood. The Cities of Shorewood and Tonka Bay are completing this as ajoint contract. Pearson Bros. Inc. provided the lowest bid, in the amount of $45,399.78, and is found to be a responsible contractor. Staff is recommending approval of the resolution awarding the bid to Pearson Bros. Inc. Agenda Item #5B: In the packet is a memorandum from South Tonka Baseball Board of Directors outlining six requests for improvements. The first five items are recommended by the Park Commission with the understanding that details need to be worked out with City Engineer Larry Brown. Each of these items are to be paid for by South Tonka Baseball. Item number six is a request to change the fencing on field #2 to allow pedestrians to more safely walk along the road. It was suggested at the Park Commission meeting that orange cones could be used to . designate an area to the west of the road through Freeman Park for pedestrians. Agenda Item #5C: Those members of the Council present at the joint meeting with the Park Commission felt comfortable with an increase to the current Park Dedication Fee to $1,500 per unit. They also felt that the City sbould look into other means of raising funds for the parks as potentially developable land is decreasing. An ordinance has been prepared which would simply increase the Park Dedication Fees from $1,000 to $1,500 sbould the Council wisb to take action at this meeting. Agenda Item #6A: Officials for the Minnetonka School District have revised their plans to add on to the rear of the Minnewashta Elementary School building. A conditional use permit had been approved earlier this year for a smaller addition. The revised plans call for the addition to extend across the entire north end of the building. Issues and the recommendation from the previous conditional use permit remain the same. The Planning Commission recommended unanimously to approve the conditional use permit. Approval is recommended subject to conditions, and requires a four-fifths vote by the Council. .- ~ Executive Summary - City Council Meeting of May 24, 1999 Page 3 of 3 Agenda Item #6B: Mr. Scott Olson owns property at 21235 Radisson Road that does not meet the width or area requirements for a buildable lot within the R-IAlS zoning district. Rather than try to remodel and add on the an existing, very substandard dwelling currently located on the property, he has asked for a conditional use permit and a variance to tear down the old house and rebuild on the property. Despite the need for the variance, the new design will comply more with current codes than if the existing structure were remodeled. Mr. Olson has been very careful to respect the location and the lake views of his adjoining neighbors. The Planning Commission recommended unanimously to approve the conditional use permit and variance. Council approval requires a four-fifths vote. . Agenda Item #7: Mr Harold Rochat and Ms. Andrea Oien object to having to remove parts from an old boat which are being stored on their property at 4680 Fatima Place. They were given an extension to comply with an earlier Notice to Remove in March of this year. Since the original notice listed these parts as "building parts", a second notice has been sent. Neighborhood complaints on this matter persist, wondering why the owners have not complied with City Codes. The Planning Director recommends that the owners remove the parts within seven days, after which City crews should be scheduled to clean up the property at the owners' expense. Staff will provide photos of the property at the meeting on Monday night. If you have any questions relative to this matter, please do not hesitate to contact me prior to the meeting. . Agenda Item #8: Mr. John Duda objects to a motor home which is stored across the street from his property on Idlewild Path. The motor home is registered to a family corporation, of which the resident of the subject property is part owner. Mr. Duda disagrees that this is an allowable accessory use of his neighbor's property. The City Attorney agrees with the Planning Director's determination that the motor home is allowed to be their under our current Code. Staff continues to work pursue a question as to where on the property the motor home can be located. It now appears that both the neither the owner of the motor home or Mr. Duda will be able to make the meeting on Monday night. Since the Planning Director will be out of town for the 14 June Council meeting, it is recommended that this matter be tabled to 28 June. Please call the Planning Director before Monday night's meeting if you have any questions. Agenda Item #9: Mr. Greg Lafrance, 22120 Bracketts Road, is requesting that the City install a water service from the watermain in the street to the property line. Mr. Lafrance contends that certain residents along Bracketts Road were not provided adequate opportunity to obtains such as service. Staff is recommending that the curb stop and water service be installed from the watermain, to the property boundary, with costs of such being credited to the connection fee. Agenda Item #10: This resolution authorizes the Mayor and City Administrator to execute a Joint Cooperation Agreement with Hennepin County for our participation in the Community Development Block program for the next three year period. A major change to our current agreement is the requirement that cities that would receive $75,000 or less in Block Grant monies be part of our Hennepin County pool. That means that Chanhassen and Mound would now be part of the same pool that Shorewood is in. We have encouraged this change to take place. Staff recommends the Council pass the resolution enclosed in the packet. . Agenda Item #11: The Liquor Committee will give a report on their recommendation for the hiring of a Liquor Operations Manager. ~ . . . CITY OF SHOREWOOD RECONVENE BOARD OF REVIEW MONDAY, MAY 3,1999 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES 1. RECONVENE BOARD OF REVIEW MEETING D RA~l Mayor Love called the meeting to order at 7:00 p.m. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Stover, Lizee and Zerby; City Assessor Tom Carroll B. Review Agenda Lizee moved, Garfunkel seconded to accept the agenda as presented. Motion passed 5/0. 2. APPROVAL OF MINUTES A. Board of Review Meeting Minutes - April 19, 1999 Garfunkel moved, Lizee seconded to approve the Board of Review Meeting Minutes of April 19, 1999 as presented. Motion passed 5/0. 3. CONSIDERATION OF A MOTION REGARDING CITY ASSESSOR'S RECOMMENDATIONS The City Council proceeded to discuss the reviews conducted by the City Assessor, addressing citizens in attendance at this meeting first. Paul & Linda Kilker, 27505 Brynmawr Place, PID 31-117-23-14-0033. Mr. Carroll presented comparables to support the Assessor's valuation of the property. Mr. Kilker refuted the comparables as higher quality homes and referred to the comparables he had presented at the last meeting. Garfunkel moved, Lizee seconded approving the value recommendation of the City Assessor for PID 31-117-23-14-0033 for Paul & Linda Kilker, 27505 Brynmawr Place. Motion passed 5/0. Sondra Schaefer, 23115 Summit Avenue, PID 34-117-23-43-0015. Mr. Carroll presented comparables supporting the land value arrive<;l at by the Assessor. 4Pzft . ~ BOARD OF REVIEW MEETING MINUTES MAY 3,1999 - PAGE 2 Councilmember Garfunkel questioned the comparables, as the lot sizes presented are varied. Also, the review states that the subject property has a "better view" which is very subjective. Mr. Carroll stated that the comparables are for indicating land values and can be broken down by square foot. In regard to the view, the site is elevated which commonly provides better view. Councilmember Stover questioned why the building and land are separated, as houses and land are a package deal. Mr. Carroll pointed out that the request from the last meeting was restricted to land value, which is why the review was focused on that. Mayor Love stated this case is unique and very difficult to decide on, as the land value has appreciated at such a rapid pace and the building not nearly as rapidly. . Garfunkel moved, Stover seconded approving an adjustment in the value ofPID 34-117-23- 43-0015 to $202,000 for Sondra Schaefer, 23115 Summit A venue. Motion passed 5/0. Jim Stringini, 27780 Brynmawr Place, PID 31-117-23-13-0034. Mr. Carroll presented comparables supporting the valuation determined by the Assessor. Other properties used were considered inferior in quality, however. Mr. Stringini presented comparables of homes on the lake with similar square footage, which are valued less than his home which is located off the lake. Councilmember Zerby pointed out that there are five homes from this neighborhood being contested and wondered if this was coincidence or should be looked into more in depth. . Mr. Stringini answered that his neighborhood has been over valued for taxes this year in particular. Garfunkel moved, Lizee seconded approving the value recommendation of the City Assessor for PID 31-117-23-13-0034 for Jim Stringini, 27780 Brynmawr Place. Motion passed 5/0. Dan Fields, 1010 Holly Lane, PID 35-117-23-44-0008. Mr. Carroll presented comparables from next door to the subject property in support of the valuation made by the Assessor. Mr. Fields rebutted Mr. Carroll's comparables and cited the comparables he had presented at the last meeting where lakeshore footage is valued lower than his. He also pointed out that his property is not subdividable, as the Assessor's comparables are. , i BOARD OF REVIEW MEETING MINUTES MAY 3,1999 - PAGE 3 Mr. Carroll explained that he uses sales values to compare, as opposed to market values as Mr. Fields is using. Lizee moved, Stover seconded approving the value recommendation of the City Assessor for PID 35-117-23-44-0008 for Dan Fields, 1010 Holly Lane. Motion passed 5/0. Steve Paulson, 27585 Woodside Road, PID 31-117-23-14-0038. Mr. Carroll presented comparables to support the valuation determined by the Assessor. Mr. Paulson addressed the Council, pointing out that in this neighborhood the values have been near what was paid for homes approximately five years ago. His home, however, has been . valued approximately $36,000 over what he paid four years ago. Mr. Carroll explained his figures, how he used nearby comparables, and the land and building values, to arrive at his valuation. Zerby moved, Stover seconded approving the value recommendation of the City Assessor for PID 31-117-23-14-0038 for Steve Paulson, 27585 Woodside Road. Motion passed 5/0. Kenneth Dawson, 5880 Boulder Bridge Lane, PID 31-117-23-42-0027. Mr. Carroll had not had a chance to review this property, and will do so at a later date. Mr. Dawson briefly explained that he had paid $450,000 in 1996, and the taxable value for 1999 was determined to be $499,000, with no changes or additions made to the house. . No motion was made as no review was available. Mr. Dawson indicated he understands his options to go to the County Board and to have the City Assessor review the valuation. Garfunkel moved, Stover seconded accepting the Assessor's recommendations on the other properties listed as follows: Jeff Fox 5270 Howards Point Road PID 30-117-23-44-0009 Mark Flannery 27865 Brynmawr Place PID 31-117-23-13-0031 David Kraker 5640 Covington Road PID 36-117-23-24-0006 BOARD OF REVIEW MEETING MINUTES MAY 3,1999 - PAGE 4 Bev Decker 5815 Brentridge Drive PID: 31-117-23-41-0028 Jim Suddendorf 27665 Brynmawr Place PID: 31-117-23-13-0026 Constance White 27545 Brynmawr Place PID: 31-117-23-14-0034 Scott Schipper 27540 Brynmawr Place PID: 31-117-23-14-0037 S. Jacques 6060 Mill Street PID: 35-117-23-34-0027 . Patricia Rowley 28085 Woodside Road PID: 31-117-23-24-0012 Roy Seamans 6115 Seamans Drive PID: 33-117-23-33-0022 Mr. Burrett 5695 Minnetonka Drive PID:34-117-23-23-0002 James Stubbe 5750 Covington Road PID: 36-117-23-13-0010 Motion passed 5/0. . . . BOARD OF REVIEW MEETING MINUTES MAY 3,1999 - PAGE 5 4. ADJOURN Garfunkel moved, Stover seconded to close the Board of Review and adjourn at 8:30 p.m. Motion passed 5/0. RESPECTFULLY SUBMITTED. Kristine Kitzman, Recording Secretary TimeSaver Off-Site Secretarial, Inc. ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, MAY 3,1999 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD IMMEDIATELY FOLLOWING RECONVENED BOARD OF REVIEW MINUTES 1. CONVENE CITY COUNCIL WORK SESSION MEETING D- Vili:T i\~ . r . Mayor Love called the meeting to order at 8:35 p.m. A. Roll Call Present: Mayor Love; Councilmembers Stover, Garfunkel, Lizee and Zerby; Planning Director Brad Nielsen; City Engineer Larry Brown . B. Review Agenda The agenda was accepted as presented. Councilmembers Garfunkel moved, Stover seconded, to approve the agenda as presented. Motion was approved unanimously. 2. DISCUSSION ON COMPREHENSIVE PLAN A. Transportation Chapter . Planning Director Nielsen asked Council for direction on content of this Chapter for the Planning Commission to review. He pointed out that both this Chapter and the Community Facilities Chapter has been subject to review by the Park Commission because of the inclusion of parks and trails. The Park Commission has made suggestions and a recommendation for approval of changes made to date on these Chapters. - He referred to a memorandum dated April 9, 1999 listing those changes. Planning Director Nielsen referred to a sheet highlighting areas of concern within this Chapter. He noted the Park Commission added a goal relative to the trail system, which has been incorporated in the Chapter. He asked them to consider the section on streets, which he noted needs to be updated because it includes areas that needed further study that have since been resolved. These areas include: Galpin Lake Road. Christmas Lake Road. Vine Hill RoadlHighway 7 and County Road 19/5mithtown intersections. He said the Comprehensive Plan currently recommends that new streets be designed according to standards (24 feet wide minimum). This standards has been in existence for 20+ years. $28 CITY COUNCIL WORK SESSION MAY 3,1999 - PAGE 2 Planning Director Nielsen noted at the last meeting, there was consensus of the Council that curb and gutter would be required except where a developer can demonstrate that water quality will be better without it. He felt this was a reasonable compromise. He noted that the City would retain control with regard to requiring curb and gutter or not, depending upon what is best in terms of water quality. Engineer Brown noted the standard design lane for streets that is acceptable is 12 feet, with a minimum by variance of 9 feet driving lane. This minimum does not include shoulders. Planning Director Nielsen noted that the Street Reconstruction Financing Task Force in the late 1980s recommended that the City not necessarily widen existing roads to 24 feet. In fact, they suggested upon reconstruction, streets be made at least 20 feet to meet fire code, but otherwise basically be put back to current size. They also recommended streets that neighbors did not want to have widen to meet fire code would remain at their current width upon reconstruction. . Councilmember Stover urged Council to set aside time to discuss this issue more fully and adopt a policy on street assessments. Engineer Brown stated that through the street inventory pavement management program, they projected out that they could keep going by not doing all the reconstructs necessary, but rather a combination of overlays and sea1coating, without an assessment policy. This is assuming no major problems arise in the future. Mayor Love asked if there are streets currently constructed wider than the 24' minimum with 20 MPH limits, such as Wedge wood, would they have the ability to reduce the amount of hard surface during a reconstruct of the roadway. Engineer Brown explained it is not in the best interest of the City to put down more pavement than necessary, so that issue can be looked at as it surfaces. . Planning Director Nielsen noted that the 24' design standard is for Y2 acre lots or larger, and for smaller lot areas, a wider street is required due to the limited parking on the lot and more on-street parking is expected. Planning Director Nielsen noted in Shorewood there is a MSA route set up based upon the criteria set by the State. He noted that most of the routes that appear on the MSA map probably will never be built to MSA standards, but are shown to account for the mileage necessary. He stated that all the money will be used in the future on roads that should be designed to MSA standards (i.e. County Road 19/5mithtown Road intersection improvement). CITY COUNCIL WORK SESSION MA Y 3,1999 - PAGE 3 Planning Director Nielsen explained that the Park Commission added six new policies under the Transportation Chapter with respect to trails reflecting the trail planning process. They also recommended incorporating the Trail Concept Plan Map and the Trail Planning Process, replacing the previous Trail Plan. Councilmember Garfunkel expressed opposition to inclusion of trails along routes where residents have expressed opposition. He felt those should be deleted from the map. He noted that one of the main points of the trail process was the citizen input. Planning Director Nielsen stated by allowing them to remain on the map, they are providing a historical basis for any future considerations of placement of a trail in this location. It is important for staff and the property owner to know what potential future plans the City has. He felt that the trails where opposition has been voiced could be designated as on-street segments to eliminate any future confusion. . Council member Zerby noted the Park Commission felt it was very important to include this map as presented because there was much planning involved in the preparation of it, not taking into consideration citizen input. Mayor Love stated he was at the Park Commission meeting and heard the discussion. He felt the map provided a good point of discussion, perhaps bringing to light some other problems or issues in the area. He noted he heard concern about snowmobiles and speed along streets. Planning Director Nielsen noted that the Park Commission did ask that the lines on the map all be equal and not be designated with priorities. However, he added that funding is limited and those areas where positive input has been received will be considered first. . Councilmember Lizee referred to a letter sent by the School District encouraging trails along Smithtown Road, and noted their reasoning had nothing to do with the bussing issue, but rather their concern was about pedestrian traffic along streets. Planning Director Nielsen added that the Park Commission did establish criteria for the placement of trails, one of which was along collector streets. He noted the Park Commission, when faced with opposition to a trail, should look at the characteristics of the road, the likelihood of the roadway ever being widened, and the traffic patterns of the area to determine if the trail is an improbability, then the trail should be noted as such. He suggested that language be included to stress these are only areas of consideration. Councilmember Stover felt that the Concept Map should be included as presented. CITY COUNCIL WORK SESSION MAY 3,1999 - PAGE 4 Planning Director Nielsen suggested they elaborate on how the Trail Concept Plan Map is used, emphasizing that segments shown on the map do not necessarily mean they will be built. Council concurred that would be an appropriate next step. Planning Director Nielsen noted they are proposing an annual review of the Comprehensive Plan process, at which time the map could be considered also. Mayor Love referred to the LRT and the possibility of it materializing into its intended use. Planning Director Nielsen explained if it were decided that the LRT will never be built, the Park Commission has recommended that the City would continue to maintain the trail for uses as it currently does. He added a sentence has been added back in that states "they will monitor the effectiveness of current rules regarding snowmobiles." B. Community Facilities Chapter Or2anized Garbaee Collection: . Councilmember Stover suggested that this topic be referenced in both the Community Facilities and Transportation Chapters. She reviewed the different options past Councils have considered with regard to this issue. Councilmember Lizee suggested the Council reconsider this issue. Mayor Love stated he agreed with Councilmember Stover in the past on this issue, but noted that many of the smaller companies have since been purchased by larger organizations and felt that this may not be as contentious as in the past. Council concurred that reference to this should remain as presented in the Comprehensive Plan. Municipal Water: . Planning Director Nielsen clarified that what is currently contained in the Comprehensive Plan needs to be rewritten to reflect the ordinances in place and the direction of the current Council based on previous discussion. He stated they intend to write this section as a guide approach which would be in between the current approach and that which was in place pre-1995, which included a voluntary hookup policy. He noted the question of what to do with new development needs to be addressed. He stated that financial aspects need to be considered as well as service problems such as connection of the Southeast area system to the Amesbury system to provide backup capacity. He added that one part of the policy that has remained constant over the years is the specifications for the infrastructure, which he strongly recommended they continue. CITY COUNCIL WORK SESSION MAY 3,1999 - PAGE 5 Mayor Love felt they have three choices: to stop extension of water, to push for full expansion of water, or to allow for reasonable expansion. He felt they should go for the later. He referred to the development issue, and stated that if water hookup were mandatory, it should be sensible and reasonable. He noted that this policy would not apply to smaller developments (3 to 5 lots) where water is not available. However, he added, this fee would not necessarily have to be competitive with the cost of drilling a well. Councilmember Garfunkel stated that water is a service provided by the City, and felt it should not be treated any differently than the service of cable television. He felt it should not be mandatory for anyone, and the decision should be based solely on economics of the property owner. . Engineer Brown noted there are reasons that make municipal in an area more desirable, such as limited aquifer capacity and cost of service equipment necessary to fund the operation. Councilmember Garfunkel challenged these points and felt they were not viable. He felt the cost of any system should be born by those utilizing the service. Mayor Love felt they need to look to the future, and he felt that private wells would not be a sensible approach. Councilmember Lizee felt they need to consider the system as a whole and make decisions that will have a positive effect in the future. She felt they should require new development to hookup when water is available. Councilmember Stover and Mayor Love agreed with making it a requirement for new development. . Engineer Brown stated that a flat rate for water hookup should be established. He stated he takes approximately 2 to 3 calls per week asking about connecting to the water system, but they always want to know what it will cost them. Engineer Brown explained the current ordinance states that cost will be determined on actual cost, and it is very difficult to provide residents with an accurate estimate on any specific project. He added if a set fee were established, and reviewed every year, it might facilitate additional hookups. Planning Director Nielsen stated this issue should be discussed when an ordinance amendment is considered. He felt they should establish a reasonable trunk charge. He added with a voluntary system, varying charges is the way it will have to be. If water were going in City-wide, a universal charge could be established. Councilmember Stover questioned the cost of a feasibility report. Engineer Brown explained the costs associated with providing this report. CITY COUNCIL WORK SESSION MA Y 3,1999. PAGE 6 Councilmember Lizee felt that this report shoul~ be provided to residents as a cost of providing the service. She felt that a flat rate for any hookup should be established and it should be reviewed yearly, even though the City may lose some money with this process. She felt the 20 year plan that was developed considered the age of wells in the area and when road reconstruction should take place. Her opinion was that the City should return to this type of plan. Planning Director Nielsen stated that the pre-1995 plan was not based on a flat fee, but rather based on actual costs. Engineer Brown suggested the Comprehensive Plan not make any reference to how the system is paid for, but rather the overall policy of extension. Council concurred. Public Safety: Mayor Love explained a Joint Powers Agreement is on the table as a viable option, but . noted it would need to be approved by all the affected City Councils. Planning Director Nielsen suggested that language can be added that they will continue to cooperatively work with the south lake area cities for these services. Parks: Planning Director Nielsen explained that if the Park Commission wants to remain open to acquisition of additional land for public purpose, language should be added to explain their position. Council concurred that if an opportunity presented itself that was a positive addition in terms of public lands, the City should be allowed to consider acquisition of that land. Planning DirectOr Nielsen explained that another situation to consider is when properties . become tax forfeit, should the City be allowed to consider the property for acquisition for public purpose. ADJOURNMENT Planning Director Nielsen noted he will incorporate recommendations of the Council and have the Planning Commission review it. CITY COUNCIL WORK SESSION MAY 3,1999 - PAGE 7 Councilmembers Lizee moved, Stover seconded, to adjourn at 10:35 p.m. Motion passed unanimously. RESPECTFULLY SUBMITTED, Teri Naab, Deputy Clerk ATTEST: WOODY MAYOR LOVE, MAYOR . JAMES C. HURM, CITY ADMINISTRATOR . CITY OF SHOREWOOD CITY COUNCIL MEETING MONDAY, MAY 10, 1999 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL lVlEETING DRAFT Mayor Love called the meeting to order at 7:00 p.m. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Stover, Lizee and Zerby; Administrator Hurm; Finance Director Rolek; City Engineer Brown; Deputy Clerk Naab; and City Attorney Keane. . B. Review Agenda Stover moved, Garfunkel seconded to accept the agenda as amended to indicate the Council will convene in Executive Session at 9:00 p.m. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes - April 26, 1999 . Lizee moved, Garfunkel seconded to approve the City Council Regular Meeting Minutes of April 26, 1999, as amended: Page 3, Paragraph 8: "Councilmember Lizee stated she would strongly prefer this road be l!ated. allowinl! onlv emerl!ency vehicle access. Councilmember Stover al!reed with this opinion. Page 6, Item #8: Add new paragraph: "Consensus was reached that the City Council is not interested in a TIF district if income restrictions are a necessity for one." Page 7, Paragraph 6: "Engineer Brown stated that it would be added to the..." Motion passed 5/0. 3. CONSENT AGENDA Garfunkel moved, Stover seconded approving the motions contained on the Consent Agenda as presented, and adopting the resolutions therein: A. A Motion Approving a Request for a Block Party on Noble Road - June 11, 1999 from 6:00 to 10:00 p.m. B. A Motion Adopting RESOLUTION #99-028. "A Resolution Approving a Temporary Gambling Permit - Variety Children's Association, an Affiliate of Minnesota Medical Foundation, 24575 Smithtown Road." !FZCl.." CITY COUNCIL REGULAR MEETING MINUTES MAY 10, 1999 - PAGE 2 Motion passed 5/0. 4. MA TTERS FROM THE FLOOR Greg LeFranz, 22120 Brackets Road, spoke in regard to the current City Water Policy. Mr. LeFranz explained that his well is dying and he needs a new one. Another option would be to connect to City water. He stated the cost of a new well will be approximately $4,500.00. The cost of City water hookup would be approximately $9,000.00. Also, after speaking with others who have City water, the City Water Policy seems quite unclear. Mr. LeFranz noted he was not offered a water stub when construction took place in that area. He indicated he would prefer City water if the cost was more competitive. Mayor Love stated staff has asked the City to review the water policy , and this case will be included in discussions to take place later this month. Councilmember Stover stated that stubs are usually installed when the waterrnain is installed and . asked Engineer Brown to determine why this was not done in this area. Mayor Love stated that for this specific request, more information from staff would be needed before further discussion and a decision. This subject will be put on the agenda for the next meeting. 5. PARKS - Report by Representative Commissioner Themig reported on the Park Commission meeting held on April 27, 1999 as reported in the minutes. Commissioner Themig also reported on the trail walks held and the reception by the neighborhoods which seemed to be very positive. 6. PLANNING - Report by Representative Commissioner Woodruff reported on the Planning Commission meeting held on May 4, 1999 as reported in the minutes, highlighting that the Natural Resources Chapter of the Comprehensive Plan is now complete. . 7. REQUEST TO CONSIDER CHANGES TO THE ANIMAL ORDINANCE Ms. Becky Schultz, 19565 Vine Ridge Road, owner and operator of a personal dog training service located in Shorewood, referred to the letter to the City Council regarding electronic containment systems used for dogs with known aggressive tendencies. Ms. Schultz cited cases of dogs in Shorewood using these containment systems. She noted there is currently nothing in the Ordinance regarding this type of containment system and stated she feels they are not adequate for dogs with aggressive tendencies, especially those with a known bite history. Council member Zerby stated he has had experience with a biting dog and the rules III Minneapolis. He asked if those rules were for Hennepin County, rather than within the City. CITY COUNCIL REGULAR MEETING MINUTES MAY 10, 1999. PAGE 3 Ms. Schultz stated that those rules are applied rarely and, in most cases, the biting history is known by the owners. Ms. Schultz stated she would like to see the Ordinance state that this type of containment is not adequate for dogs that are known biters. Councilmember Stover stated her husband is a veterinarian and she had received his opinions on this matter. She advised he agrees with Ms. Schultz in regard to dogs with aggressive tendencies. Also, this type of fence does not keep children out of the yard where an aggressive dog may be. However, the Fence Ordinance and the Dog Ordinance need to both be considered. Councilmember Stover noted that Planning Director Nielsen has more knowledge of these Ordinances and should be in attendance for a discussion of this kind. She stated that bites are not always reported to the police which is how aggressive dogs could be tracked. Rather than changing either Ordinance significantly, she suggested that public education and responsible dog ownership education may be the answer. . Ms. Schultz replied that, in her opinion, these containment systems are not actually fences. Attorney Keane stated that common practice is to have a notification system to tie the police back to inspections, making sure dog owners can show restraint of dogs with a bite history. Mayor Love asked if the current Ordinance could be changed to reflect that type of system without drastic changes. Attorney Keane stated he wiII work with Planning Director Nielsen to draft language that could be added to the Ordinance. Councilmember Stover cautioned that the restraint clarification in the current ordinance took a long time to draft and she would not like to change it, except specific to dogs with a bite history. . CounciImember Zerby questioned how to track the bite history of dogs. Attorney Keane explained that this is possible only when a police report is filed. Councilmember Stover stated that a bite, legally, is a puncture wound and most people seek treatment. She stated this would be a method to track since the doctor, legally, is bound to report the location of the animal when treating a bite wound. Mayor Love stated Attorney Keane will gather information on an Ordinance amendment, if any is to be considered, and this subject will be revisited ata later City Council meeting. CITY COUNCIL REGULAR MEETING MINUTES MA Y 10, 1999 - PAGE 4 8. REPORT ON FINANCING OF PUBLIC UTILITIES TO SHOREWOOD PONDS Finance Director Rolek reported on meetings and information on TIP districts. He explained that the income restrictions for creating a housing district would be very restrictive. A one or two person household must be at or below a $63,600 yearly income, and 95% of the households must fall within this restriction. He noted Springsted has not submitted their report yet, but should soon, and more information will be available by the work session. Mayor Love asked about the option of a limited TIP district. Finance Director Rolek stated that was the suggestion of the developer, but more information is needed. Council member Garfunkel stated that he is not certain a TIP district would be advantageous to the City. Finance Director Rolek explained that looping the watermain would eliminate some costs and keep the units more affordable. Also, 15% to 20% of the funds can be spend outside the TIP district. . Mayor Love asked if a TIP district would help the City accomplish looping the system. Engineer Brown stated it definitely would. Councilmember Stover asked if Shorewood Oaks has adequate water pressure for fire protection. Engineer Brown stated they do not presently, but if the system is looped they would. Councilmember Garfunkel pointed out that any way Shorewood Ponds is connected, Shorewood Oaks would still end up with adequate fire protection. . Mayor Love asked if more information would be desired by the Council regarding the option of a TIF district. General consensus reached was that more information would be welcome. 9. 1998 ANNUAL AUDIT REPORT - ABDO, ABDO, EICK & MEYER Steve McDonald, representative of Abdo, Abdo, Eick & Meyer, presented the following awards to the City of Shorewood: Distinguished Budget Presentation A ward Certificate of Achievement for Excellence in Financial Reporting Mr. McDonald referred to the financial statements presented to the City Council and reviewed the findings of the 1998 Annual Audit. Mr. McDonald advised the audit went very well and Shorewood is one of the most organized cities, financially, that he has the pleasure of working with. CITY COUNCIL REGULAR MEETING MINUTES MAY 10, 1999 - PAGE 5 Lizee moved, Stover seconded, to accept the 1998 Annual Audit Report by Abdo, Abdo, Eick & Meyer. Motion passed 5/0. 10. DISCUSSION ON ESTABLISHMENT OF LAND CONSERVATIONI ENVIRONMENTAL COMMITTEE Mayor Love presented the revised Ordinance. Councilmember Garfunkel asked if the Planning Commission or Park Commission had an opportunity to review this information, as each Commission may want a representative on the Committee. Administrator Hurm stated they have not seen the draft, but are aware of the process taking place. . . Mayor Love stated the Council will review this new draft and consider adoption following review of the ordinance and resolution by the Planning and Park Commissions. 11. ADMINISTRATOR AND STAFF REPORTS A. Administrator's Report on Sump Pump Refund Request Administrator Hurm presented a report on the sump pump refund issue. He advised that in the past, amounts not certified have been forgiven. Garfunkel moved, Stover seconded a motion to continue the practice of waiving fees related to the sump pump inpsection program if they have not been certified to the taxes. Motion passed 5/0. . B. Staff'Report on Communications Plan Deputy Clerk Naab reported on the Communications Plan and requested Council feedback. Councilmember Garfunkel expressed extreme satisfaction in changing the name of the newsletter from The Citizen Informer. Some of the other newsletter names discussed were The ShoRE port, and The ShoreWord. Mayor Love and Councilmember Stover aJso expressed satisfaction in the name change. Deputy Clerk Naab asked for the preference of the Council on the name and design. Mayor Love stated he would prefer to rely on the creativity of staff for these decisions, as the Council is very happy with the change and there were no strong preferences either way. Deputy Clerk Naab explained the feedback forms may need to be changed as not many are returned. CITY COUNCIL REGULAR MEETING MINUTES MAY 10, 1999 - PAGE 6 Mayor Love stated the fact that the City is asking for feedback, and providing the means for communication, is the most important factor. Councjlmember Stover stated that E-mail is a growing communication tool and, perhaps, the forms could made available at the City Hall for people to pick up and a notice placed on the Internet advising the City can receive E-mail feedback as well. Mayor Love stated that it is important to continue to provide this means for feedback. Councilmember Zerby suggested the feedback forms not be personalized to free up staff time. Consensus was reached that this was a good compromise. Deputy Clerk Naab noted the request from the Council for a database of the E-mails and Shoreline calls received, including the responses to these inquiries. Councilmember Zerby stated he would like to see such a database implemented very soon. His . specific concerns are that responses are being handled properly and any patterns that may be detected over time. He commented that some replies seem to take a lot of time. Engineer Brown pointed out that there are many requests for responses received and the goal is to answer these requests in a balanced manner. He noted that prioritizing is very important in dealing with these responses. Mayor Love asked if feedback forms are sent to false alarm calls. Deputy Clerk Naab replied that they are. Mayor Love commented that this does not seem necessary. Councilmember Zerby asked if the newsletter could be sent out electronically. Deputy Clerk Naab replied that the City just obtained a "guest list" capability and can start . sending the newsletter by that method very soon. Mayor Love stated that he would like to receive the newsletter electronically and believes that possibly 50% of the citizens of Shorewood would eventually prefer this option. C. Administrator's Report on Mosquito Spraying Administrator Hurm stated that one individual had asked that the Eureka Road Preserve not be sprayed. However, the City does intend to continue to allow spraying of this area, as has been done in the past unless Council objected. Mayor Love stated he would like to have more discussion on this, as more information would help determine if spraying is the answer to mosquito control. Administrator Hurm stated he has some information and will distribute it to the Council. . . CITY COUNCIL REGULAR MEETING MINUTES MA Y 10, 1999 - PAGE 7 Councilmember Stover pointed out that diseases are spread by mosquitoes which needs to be a consideration as well. Mayor Love stated this subject could be delayed to the next agenda and, possibly, include discussion from mosquito control personnel, as well as other views. 12. MA YOR & CITY COUNCIL REPORTS A. Report on the Fire Department Review Committee Meeting Held on April 27, 1999 Mayor Love reported that the Committee is moving toward its final goals such as a Joint Powers agreement, a full-time Fire Chief, and other issues. No decisions have been made as yet. 13. ADJOURN Mayor Love adjourned the Council meeting to an Executive Session at 9:05 p.m. RESPECTFULLY SUBMITTED. Kristine Kitzman, Recording Secretary TimeSaver Off-Site Secretarial, Inc. ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR . . CITY OF SHOREWOOD CITY COUNCIL EXECUTIVE SESSION MONDAY, MAY 10, 1999 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 9:18 P.M. MINUTES 1. CONVENE CITY COUNCIL EXECUTIVE SESSION [ll ~Afl Mayor Love called the Executive Session to order at 9: 18 p.m. Roll Call Present: Mayor Love; Councilmembers Stover, Garfunkel, Zerby and Lizee; City Attorney Tim Keane; and Consultant Tom Allen of Tom Allen and Associates 2. DISCUSSION OF CONTRACT FOR EVALUATING CITY ADMINISTRATOR'S PERFORMANCE The Council discussed different evaluations forms available, a questionnaire for employees to fill out and management style questions with regard to the City Administrator's performance. They reviewed the proposal for phase IT of professional services with Mr. Allen. 3. ADJOURN There being no further business, the Mayor adjourned the meeting back into regular session at 11 :20 p.m. ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR ~ZD CITY OF SHOREWOOD CITY COUNCIL WORK SESSION WEDNESDAY, MAY 12, 1999 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 6:45 P.M. MINUTES 1. CONVENE WORK SESSION MEETING D RA~l A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Stover, and Lizee; Finance Director Rolek; Planning Director Nielsen; City Engineer Brown, and Don Sterna, WBS & Associates Absent: Councilmember Zerby. . B. Review Agenda The agenda was accepted as presented 2. 6:45 - 7:30 P.M. - INFORMAL DISCUSSION WITH AREA RESIDENTS ON PUBLIC IMPROVEMENTS ON EUREKA ROAD The Council met informally with residents to present and discuss proposed public improvements on Noble Street and Eureka Road and gain their input. 3. 7:30 P.M. - COUNCIL DISCUSSION ON PROPOSED PUBLIC IMPROVEMENTS . A. Noble Improvement Project Mayor Love called the meeting to order at 8:08 p.m. and requested a report on the input recei ved from residents during the informational hearing. Engineer Brown stated based on resident comments he received on the Noble improvement project, there did not appear to be an overwhelming number in support of watermain extension. Mayor Love asked if there was or was not a majority in support. Engineer Brown stated he was not able to review all of the comments submitted but there did not appear to be a majority either way. =#= ZE CITY COUNCIL WORK SESSION MA Y 12, 1999 - PAGE 2 Councilmember Garfunkel asked if the number of homeowners who attended the informational meeting were counted. Engineer Brown responded there were seven who signed in at the meeting. He advised that eight will be impacted by the roadway improvement and 14 will be impacted if the watermain is extended. Councilmember Stover stated her impression that residents were not opposed to a watermain improvement but would not make a decision until they knew what the costs would be. She stated the presentation provided was fantastic but the residents' hesitancy is because they did not know the cost. She advised that two owners she talked with did not sound nervous until the cost was mentioned. Mayor Love agreed and stated this is the same reaction he heard, the primary concern was the cost and until they knew the cost they wouldn't commit. Don Sterner, WSB & Associates, agreed that residents are withholding their opinion until the costs are known. He stated if the cost was within reason, he thinks there will be interest. Also, residents understand that having the watermain improvement will give . them the option to connect if they have problems with their well. Councilmember Garfunkel stated this is not a surprise since cost has always been the issue. He commented that he believes it is a straight-up economic issue. Councilmember Stover added that some residents also prefer having their own well. Engineer Brown asked if staff was successful in informing residents or if another meeting is needed. He asked if residents should be contacted, given an estimate, and asked if they are interested in proceeding. Mayor Love stated it seems there may be unique situations to consider when a road is being installed, and putting in water without assessing until connection does make sense. . He stated it is possible to forecast over the next ten years the percentage of connections that will be made and asked if it is reasonable to wait that long before recapturing the expenses. Finance Director Rolek explained that factor is already built in for the existing utilities. He advised that over the next 15 to 20 years, most of the residents will connect who have water available. Finance Director Rolek stated this would have to be closely monitored but is something that can be relatively accurately forecast. Engineer Brown asked if Springsted would look at this option if the City were to take on that philosophy.. Finance Director Rolek stated the bonding aspect is another issue since bond rating agencies like to be assured the City has a "handle" on the pay back of the debt with a bond revenue stream to retire the debt. He added the bond company will want a concrete proforma to show that, indeed, is what will happen. CITY COUNCIL WORK SESSION MA Y 12, 1999 - PAGE 3 Councilmember Stover asked if you could split the assessment and charge a portion upon installation and the remainder at the time of connection. Finance Director Rolek stated that is what has been done since $5,000 was assessed when installed and, over time, water revenues will pick up the rest of the costs. Councilmember Stover asked if the bonding company is comfortable with that arrangement. Finance Director Rolek stated they will agree if there is sound reasoning. Councilmember Stover stated she does not think anyone who wanted water objected to the $5,000 assessment, but, $10,000 caused a lot of nervousness. She asked if residents can be told it will cost $5,000 to extend water whether or not they connect and then add an additional amount at connection. Planning Director Nielsen stated that is what is being done now, an installation cost and a connection cost. . Mayor Love asked if there are areas where some innovative options can be considered. He stated he understands a limited area would have to be considered and that area only expanded after connections fill in. Finance Director ~olek agreed with the need for caution to avoid accepting a lot of debt without a good revenue stream being in place. He stated that careful planning, a good idea of public sentiment, and having a plan that is agreeable with everyone is the secret to success. Councilmember Garfunkel stated if there are a potential of 21 affected residents and only seven attended tonight, he is not comfortable that provided a good indication so he would like to explore what the "real wants" are. . Mayor Love suggested it is time to address a uniform water policy and if there is a desire to look at flexible programs. He suggested those issues be addressed and then the residents approached. He stated that all 21 residents could be polled but he believes the same reaction will be found -- they first want to know the cost. Councilmember Stover stated she also heard residents express concern about the timing and frustration that they were being asked if they support it without first knowing the cost. She stated they also asked how they were to give that indication by June 1st without knowing the cost. She indicated support for holding a meeting and deciding what to do since residents have indicated they want an answer as soon as possible. Engineer Brown stated if it is just a road project, those issues can be quickly addressed but putting the water policy in place will take a longer period of time. Mayor Love asked where the water would be extended from, if approved. Mr. Sterna explained it will be extended from a newer development which is about 1,100 feet to the west. CITY COUNCIL WORK SESSION MAY 12,1999 - PAGE 4 Engineer Brown reviewed the alignment planned for the reconstruction and advised there are two options for making the water connection, conventional trenching or directional boring. He explained that conventional trenching would result in tearing up a road that is in reasonably good condition. Councilmember Lizee asked if it would allow for services to each property. Engineer Brown explained it would cause little pockets of boring for each house service. He also explained that directional boring appears cheaper than open trenching but that cost did not include the cost of individual services. He stated by the time it is done and individual services added in, he believes the cost will be about equal. Mr. Sterna agreed there is not a great cost difference between conventional trenching and directional boring so the benefits need to be weighed. He explained why there is higher potential for joint problems with boring projects but with trenching it can be assured there are good joint connections. Engineer Brown stated the "downside" of trenching is the spoil piles that you need to contend. with. He explained the watermain is in place one-half way down Noble Road which would be extended toward Grant Lorenz. Engineer Brown stated he agrees with Councilmember Stover's comments that residents are hesitant since they don't know the cost. . Mayor Love suggested this would be a good time to draft a policy and present it to the 21 residents to see if they are interested. Councilmember Garfunkel inquired about the cost for installation. Engineer Brown stated it would be about $9,000 per household. Mr. Sterna stated the cost to rip up 1,100 feet of roadway and put it back down with curb and gutter is included in that calculation. He noted those costs are included as part of the watermain project but they could be viewed as something that should be paid from the general road fund. . Councilmember Garfunkel disagreed and stated he believes they are separate issues. He noted the only reason the road is being torn up is to install the watermain. Mr. Sterna estimated the cost of the road reconstruction portion at $85,000 to $90,000, or about one-half of the entire cost of the project. Engineer Brown stated if directional boring is used the roadway reconstruction would not be needed. He agreed with Councilmember Garfunkel that the costs should be added to the watermain project costs because it is needed for the extension. Mayor Love stated that issue needs to be addressed but the Council needs to first determine how to formulate a consistent policy. Councilmember Stover indicated support to make those decisions as soon as possible. Mayor Love suggested a meeting be scheduled to address those issues. CITY COUNCIL WORK SESSION MAY 12, 1999. PAGE 5 Engineer Brown stated he believes residents would accept the option of extending water if they don't have to pay until it is connected. He advised that a number of wells have failed in that area and staff has been asked when water will be extended. B. Eureka Improvement Project Mr. Sterna stated residents on Eureka Road want the most narrow road possible but there was not a clear objection to the curb and gutter. Mayor Love reported a resident told him his concern was not wanting any change so the original character of Eureka Road could be preserved. He stated this point is well taken that they want to preserve the character of the neighborhood. . Councilmember Garfunkel explained the resident also mentioned Shorewood Ponds which they didn't support and now, because of that, felt the road project is needed. He noted there may have been more of a philosophical issue than an economical issue. Several residents also mentioned a more narrow road slows the speed of traffic. Mayor Love stated this resident had indicated he was willing to accept some things but not to turn the road into a feeder route or to have the character of the roadway disrupted. Engineer Brown agreed the number 1 preference is to be left alone but he also heard a number of residents ask about the option of bringing the water through the park. Mayor Love stated he thinks the real issue is whether this needs to be researched more. He noted that several residents took the survey home with them so they could spend more time to complete it. . Planning Director Nielsen stated he heard comments blaming the need for the improvements on the senior h<?using development. He stated it is important for residents to understand there are other options. Mayor Love agreed and commented that an exemplary job was done in presenting the information but, perhaps, it should be made more clear that other options are available. He stated the spirit of the situation should be whether they want to take advantage of an opportunity. Councilmember Stover suggested communicating to those residents who attended within a short period of time indicating answers to questions asked or that the City is still working on it. CITY COUNCIL WORK SESSION MA Y 12, 1999 . PAGE 6 Councilmember Garfunkel asked if everyone on the road can be provided with the opportunity to respond to the survey. City Engineer Brown stated staff will send a letter advising a meeting was held and attach the survey form so the City can consider their comments. Mr. Sterna stated one option none liked was the wider road. City Engineer Brown concurred and asked if the costs calculated included right-of-way acquisition. Mr. Sterna stated they did and reviewed the options for funding acquisition including use of MSA funds. City Engineer Brown stated he heard the question raised several times about whether residents would be compensated for any easements or right-of-way. He suggested, since residents are concerned about the loss of trees, that residents be asked to sign over the easement if the City plants trees, etc. Mayor Love stated he believes people are looking specifically at which trees may be lost. Mr. Sterna stated additional survey work and exact locations would have to be identified s.ince six inches can make the difference in a tree remaining or needing to be removed. . Councilmember Garfunkel suggested the City get more feedback to assure there is enough interest for staff to proceed. Councilmember Stover noted that a fairly accurate dollar amount IS needed before residents are approached. Council consensus was reached to direct staff to schedule a work session on May 24, 1999, following the Council meeting, potentially at 8:30 p.m. to address a water policy. City Engineer Brown asked what type of financial projections the Council would like to see at the work session. Mayor Love requested an abbreviated report on what water policy has been and some . examples from other communities. He added he would also like to see an abbreviated statement of the need expressed by staff on how to best present projects to the residents. Finance Director Rolek stated the information he distributed from Springsted on TIP includes three scenarios of what a limited district would generate for use if there is a 15 year, 20 year, or 25 year term. He stated there is no information on different options for working with the developer but, if that is an area of interest for the Council, staff could address that. CITY COUNCIL WORK SESSION MA Y 12, 1999 - PAGE 7 4. ADJOURN Garfunkel moved, Stover seconded to adjourn at 8:57 p.m. Motion passed 4/0. RESPECTFULLY SUBMITTED, Carla Wirth, Recording Secretary TimeSaver Off-Site Secretarial, Inc. ATTEST: WOODY LOVE, MAYOR . JAMES C. HURM, CITY ADMINISTRATOR . ... . . CITY OF SHOREWOOD RESOLUTION NO. 99-_ A RESOLUTION APPROVING INTOXICATING LIQUOR LICENSE ON-SALE INTOXICA TING LIQUOR & SPECIAL SUNDAY SALES WHEREAS, the Shorewood City Code, Sections 402.02, 403.05, 1300.01 and 1300.02, provides for the licensing of the sale of intoxicating liquor in the City and requires a special license for Sunday sales; and WHEREAS, said Code provides that an applicant shall complete an application, shall fulfill certain requirements concerning insurance coverage, and shall pay a licensing fee; and WHEREAS, the following applicant has satisfactorily completed an application, and has fulfilled the requirements for the issuance of a license for the "on-sale" of intoxicating liquor and for a special license for "Sunday Sales". NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a License for the "on-sale" of intoxicating liquor and a special Sunday License for sales be issued for a term of one year, from June 1, 1999 to May 31, 2000, consistent with the requirements and provisions of Chapter 400 of the Shorewood City Code, to the following applicant: Applicant Minnetonka Country Club Address 24575 Smithtown Road Shorewood, MN 55331 ADOPTED by the City Council of the City of Shorewood this 24th day of May, 1999. ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR #3A 4"'~, ~ Minnesota Department of Public Safety Alcohol and Gambling Enforcement 444 Cedar St.. Suite 133 St. Paul, MN 55101-5133 612-296-6430 . TrY 612-282-6555 . FAX 612-29l..5259 'v~1!!!!1*,. 4f' ~\ ..:"~ \'-."'C-' .d~; i'~t~- .-.: ~T~~~./1 i'jj~'iil5ti.;)jT RENEWAL OF LIQUOR, WINE, OR CLUB LICENSE No license will be approved or released until the $20 Retailer ID C:u'd fee is received by MNLiquOr Control Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code ONSS City/County whcre license approved License Period Ending 05/31/199910 # Shorewood 3585 Licensee Name Minnetonka CC Assn. Inc. Trade Name Minnetonka Country Club Licensed Location address Bo x 360 City, State, Zip Code Excelsior, MN 55331 Business Phone ( 612) 474-5222 LICENSE FEES: Off Sale $ On Sale $ 7,500.00 Sunday $ 200.00 By signing this renewal application, applicant certifies that there has been no change in ownership or the above named licensee. For changes in ownership, the licensee named above. or for new licensees. full applications should he used. See back of this application for further information ncedcd to complctc (his rcncwal. Applicant's shmature on this renewal confirms the followinl!: Failure to report any of the followinl! will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city/township/county in the state of Minnesota. If ever rejected, please give details on the back of this renewal. then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal. then sign below. 4. Licensee confirms that during the past tlve years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons. then sign below. 6. Licensee confirms that Workers Compcnsation insurance is in clrccl lilr Ihe full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/count)' where license is issued. $100,000 in cash or securities or $100, 000 surety bond may be submitted in lieu of 1i(IUOr liability. Licensee Signature.~....,. _ t,...../~ ~. Date I"".~. /;).. /99 'J (Signature certifies all above information to be correct and license has been approved by city/coun~v--l J City Clerk/County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above. County Attorney Signature Date County Board issucd licenses only (Signature certifies licensee is eligible lilr license). Police/Sheriff Signature Date (Signature certifies licensee or associates have not been cited during the past five years for any state/local liquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093-98 (i) :;;. t) ; B t.../ / f ) MiDrtc:so&a Oc:lmtmc:m of Public Sa2ry ALCOHOL AND GAMBLING ENFORCEMENT DlVISION 444Ccdar St.. Suite 133. St..PauI, MN 55101-5133 Pax (6)1~7-S2S9 (651)296-6979 TIY (6SI)2S2~SSS . f'1e'.RTI1i'1f'ATION Ole' AN (\N $/\,LE ANI\/OR Sl.Tl'fI.\A.\' LlQt.TORLICENSE ." ::::~~~_["$,~~,:::::: ,'l:;;~:(j~:.:;;~;:,;;;.~,~~~t ~;,~ ~ ~,:.:) .:. l.::'~-( W orkcrs Compensation InsuIlnCC Company LICENSEE'S SALES & USE TAX ID /I Country Club Zip 1 COWlty PO Box 218 Excelsior,Mn. 553 Address Address The Licensee must have one of the following: . (ATIACH CiR.TI'ICATE OF 'INSURANCE TO THiS FORM.) ~ Liquor Liability lnsutance (Dram Shop) - sso.OOO per person; $100.000 more thm one person; S 10.000 Property Destruction; 550,000 and $100,000 for loss of melIIIS of support. Of B. A bond of a SUMty compI11Y with minilnun1 eovcragc as ~ above in A. Of C. A certificate tram the S~ Treasurer that the Ii~ 1w depo$itt:d with !be State, TtuSt Fwtds having a I'1'llII'ket value of $100,000 il2 eub or $~mities ' y ell ~ During the past license year has a summons been isauod wder the Liquor Civil Liability Law (Dram Shop)? If yes.. attach a copy of the swnmcns.. Check thOse Items that lOON Transaction Type New Trwtor Rcvola:/Canccl SulipcDSioa Clrcle one Suspc:ndlRcvokclCancdled From To Transfer of ownership ftom (Name aM. Addte!s) I cenity that this license was approved in aft officiallllCCtin& by the governing body of tho city or county. City Clerk's Signature ~ IMPORTANT NOTICE All reWlliquor licerlSCCI must hh'e a curreet Federal Spedal 0ccupad0a1 Stamp. This Slamp is issued by tile Burea.. AJeobol, Tobacco ud P'i.rearms. For illforaaatioQ caU(6S1)19O.J496 (PS 9011-98) 1.t)lJ.t)_ n6~'nN 02:60 66. ~l./'O 6'2'162l.'9 ClNY'RLlWq NLI I!:: ~oo so zoo ;X-J[~ ~1SS-~L~ (Z19) 1+ :O~ pGo~eJ0qs-;o A4T~~a-~L~ ;NO~s NU es:e'66/S1/S CITY OF SHOREWOOD RESOLUTION NO. 99- A RESOLUTION APPROVING INTOXICATING LIQUOR LICENSE SUNDA Y & CLUB WHEREAS, the Shorewood City Code, Sections 402.02, 403.05, 1300.01 and 1300.02, provides for the licensing of the sale of intoxicating liquor in the City and requires a special license for Sunday sales; and WHEREAS, said Code provides that an applicant shall complete an application, shall fulfill certain requirements concerning insurance coverage, and shall pay a licensing fee; and . WHEREAS, the following applicant has satisfactorily completed an application, and has fulfilled the requirements for the issuance of a special "Club License" for the "on-sale" of intoxicating liquor and for a special license for "Sunday Sales". NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a special Club License for the "on-sale" of intoxicating liquor and a special Sunday License for sales be issued for a term of one year, from June 1, 1999 to May 31, 2000, consistent with the requirements and provisions of Chapter 400 of the Shorewood City Code, to the following applicant: Applicant Address . American Legion Post #259 24450 Smithtown Road Shorewood, MN 55331 ADOPTED by the City Council of the City of Shorewood this 24th day of May, 1999. ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR #38 '2 -_. >-.~--_.----- ') lr~ /;::"'\ r;-' f1 !;:-<ir ' .I:~_~U --' /~OF ~.. ~' ,;, ~, ,af ...' \~ ":" '~~OF~~i Minnesota Department of Public SafetY"l I,' ,),4....: Alcohol and Gambling Enforcement; U L: 444 Cedar St., Suite 133 ; 51. Paul, MN 55101-5133 ; 8y 612-296-6430 . TTY 612-282-6555 . FAX 612-297~TI5g- RENEWAL OF LIQUOR, WINE, OR CLUB LICENSE No license will be approved or released until the $20 Retailer 10 Card fee is received by MN Liquor Control Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code MCLONSS City/County where license approved License Period Ending 05/31/1 999 ID # Shorewood 1331 Licensee Name Am Leg 259 Trade Name Clarence Clofer Post Licensed Location address 24450 8m i tht own Rd City, State, Zip Code 8horewood, MN 55331 Business Phone ( 612 ) 474 - 3982 LICENSE FEES: Off Sale $ 250.00 Sunday $ 200.00 On Sale $ By signing this renewal application. applicant certifies that there has been no change in ownership or the above named licensee. For changes in ownership. the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Aoolicant's silmature on this renewal confirms the followin2: Failure to reoort anv of the followin2 will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city/township/county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. LiCensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confIrms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons. then sign below. 6. Licensee confIrms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/county where license is issued. $100,000 in cash or securities or $100, 000 surety bond may be submitted in lieu of liquor liability. ;zF2 Licensee Signature (Signature certifies all a Date .3 - / ;Z - 9 cr e information to be correct and license has been approved by city/county. City Clerk/County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above. County Attorney Signature Date County Board issued licenses only (Signature certifies licensee is eligible for license). Police/Sheriff Signature Date (Signature certifies licensee or associates have not been cited during the past five years for any state/localliquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093-98 Indicate below chan2es of coroorate officers. partners. home addresses or teleohone numbers: Lcl.t}.eL.L. flL.Lc;J DAY. ,J..r- PL€IISAt\l1 A iJG. ,;;f1JKA &4y, frlN. . ,. I11-LI Ii" !<11 y !</lotJAE/!..G-, S-7C,o Ef,,{j)~KA f.b. / .5Hol-rE'l.A1acb ( MAJ. ,J~v~GS FfJ..;vJ/<: I-IE/!../<AI- / ).lf99S- GLeN ,e"b. / SI1r.I-Ewoob, ;J.1t\). Indicate below anv interest whatsoever. directlv or indirectlv in other liouor establishments: .. ~ ~ t ,~. ~l '\ }.-/.~ -, I SS.3:3/ S"- i-I{;z. -.rS.33 I (.-~,)-;).4 S ..['.1.3/ '17'1- 7;l. 't G. lf7'1-7707 '-17 '1- 90 'II \:' , ' . Reoort below details of Iiouor law violations (civil or criminal) that have occurred within tile -last five v~rs. (Dates. offenses. fines or other oenaIties. includin2 Liouor Control Penalties): Reoort below details involvinl! anv license rejections or revocations: Citv/Countv Comments: . . ~. ~ CITY OF SHOREWOOD RESOLUTION NO. 99- A RESOLUTION APPROVING A SINGLE TEMPORARY GAMBLING LICENSE WHEREAS, the Shorewood City Code, Chapter 301, provides for the licensing of certain gambling activities in the City; and WHEREAS, the City prescribes certain restrictions concerning eligibility for such licensing and application, whereby the licensee will hold the City harmless for all claims arising out of the granting of such license; and WHEREAS, the following applicant has met the eligibility requirements for such a . license and has agreed to all terms and conditions of the agreement contained in the license. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a single temporary license for the conduct of gambling as specified in the terms, and conditions of the license be issued to StorefrontIY outh Action. Said raffle to be held on Monday, August 9, 1999 at the Minnetonka Country Club, 24575 Smithtown Road, Shorewood, Minnesota. ADOPTED by the City Council of the City of Shorewood this 24th day of May, 1999. ATTEST: . WOODY LOVE, MAYOR ATTEST: JAMES C. HURM, CITY ADMINISTRATOR 4f3~ . . Page 1 of 2 For Board Use Onlv 10/98 Fee Paid Check No. Initials Received I I Previous lawful gam~ling exemption number A--OLl 59J- State/Zip Code County MN 55423 Hennepin Daytime phone number of CEO: (612 ) 861-1675 Minnesota Lawful Gambling Application for Exempt Permit - LG220 Organization Information Organization name Storefront/Youth Action Street 6425 Nico1let Avenue South City Richfield Name of chief executive officer (CEO) of organization First name Last name Mary Ellen Name of teasurer of organization First name Susan Barrett Last name Lewis Daytime phone number of treasurer: ( 612 ) 861-1675 Type of Nonprofit Organization Check the box that best describes your organization: o Fraternal 0 Religious o Veteran 00 Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: o IRS letter indicating income tax exempt status o Certificate of Good Standing from the Minnesota Secretary of State's Office ~ A charter showing you are an affiliate of a parent nonprofit organization [J Proof previously submitted and on file with the Gambling Control Board . Gambling Premises Information Name of premises where garnbling activity will be conducted (for raffles. list the site where the drawing will take place) Minnetonka Country Club Address (do not use PO box) City StatelZip Code County . 24575 Smithtown Raod, PO Box 360, Excelsior MN 55331 Date(s) of activity (for raffles. indicate the date of the drawing) Hennepin Monday, August 9, 1999 Check the box or boxes that indicate the type of gambling activity your organization will be conducting: o *Bingo og Raffles 0 *Paddlewheels D*Pull-Tabs 0 "Tipboards *Equipment for these activities must be obtained from a licensed distributor. This form will be made available in alternative format (Le.large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and. as a consequence, may refuse to issue you a permit. If you supply the information requested. the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your permit When the Board issues your permit, all of the information that you have provided to the Board in the process of applying for your permit will become public. If the Board does not issue you a permit, all the information you have provided in the process of applying for a permit remains private, with the exception of your name and your organization's name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and int~mational gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. Application for Exempt Permit - LG220 . Page 2 of 2 10/98 Organization Name Storefront/Youth Action Local Unit of Government Acknowledgment (Required by Statute) On behalf of the city, I acknowledge this application and three options for the city: 1. Approve the application: By taking no action, the city allows the Board to issue a permit after 30 days (60 days for a first class city). 2. Waive the above-noted waiting period: The city allows the Board to issue a permit before 30 days (60 days for a first class city). Docu- mentation attached. 3. Deny the application by passing a resolution within 30 days (60 days for a first class city). Print name of city: (Signature of city personnel receiving application) Title Date-' / Chief Executive Officer's Signature The information provided in this plicati Chief Executive Officer's signature On behalf of the county, I acknowledge this application and three options for the county: 1. Approve the application: By taking no action, the county allows the Board to issue a permit alter 30 days. 2. Waive the above-noted waiting period: The county allows the Board to issue a permit before 30 days. Documentation attached. 3. Deny the application by passing a resolution within 30 days. Print name of county: (Signature of county personnel receiving application) TItle Date-'-'_ . On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. A township has no statutory authority to approve or deny an application (Minn. Stat sec. 349.213, subd. 2). Print name of township: (Signature of township official acknowledging application) Title Date-1-1_ . Name (please print) Marv Ellen Barrett Date OS 1-ll.....!-39-- Mail Application and Attachment(s) At least 45 days prior to your scheduled activity date send: · the completed application; . a copy of your proof of nonprofit status, and · a $25 application fee (make check payable to "State of Minnesota"). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board ... . 1711 West County Road B, Suite 300 South Roseville, MN 55113 If your application has not been acknowledged by the local unit of government, do not send the application to the Gambling Control Board. . ./w- CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood. cityhall@shorewood.state.net MEMORANDUM TO: Mayor and City Council James Hurm, City Administrator FROM: Larry Brown, Director of Public Works . DATE: May 20, 1999 RE: Consideration of a Motion to Authorize the Mayor and City Council to Enter Into a Hold Harmless Agreement Regarding Property at 22765 Murray Street The subject property is located at the Southeast quadrant of Murray Street and Murray Court (refer to attachment 1), and is referenced by Property ill 34-117-23-44-48. The owners of this property are Mr. Nippert Smith and Cynthia Smith. . The property owners constructed their home in the fall of 1994. The builder for the project constructed a retaining wall within the drainage and utility easement adjacent a storm sewer discharge. Concerns were raised at that time that the wall was not located properly, and that there is a the potential of the base of the wall being washed out, due to proximity of the wall to the Qutlet of the storm sewer system. This wall has been an item of much debate. Mr. Nippert's builder was instructed at the time of building to relocate the wall outside of the easement to insure that the wall was not impacted due to the drainage- way Despite the City's requests, the. wall remains in it's original location. Mr. and Mrs. Smith are currently occupying the home. It is to be noted that a certificate of occupancy was never issued, due to this retaining wall issue. The Smith's desire is to obtain the Certificate of Occupancy for the home. Again, discussions have centered around the retaining wall and have come to a point of impasse. To resolve this dispute, it was decided that if the Smith's do not wish to relocate the wall, then a Hold Harmless Agreement should be provided to the City of Shorewood to protect the City's interest in the following: 1. The City of Shorewood shall not bear any responsibility for the condition, maintenance, or damage to the wall due to any maintenance procedures being completed to the drainage-way. J;t3b ft '-.1 PRINTED ON RECYCLED PAPER "'\ . Mayor and City Council Motion Regarding 22765 Murray Street May 21, 1999 Page 2 of2 2. In addition, Mr. Nippert Smith and Cynthia Smith shall be responsible for any and all damages that the City of Shorewood may incur should the wall wash out and impede the drainage-way in any manner. 3. The Agreement shall be recorded against the property and shall run with the deed to the property in perpetuity. The agreement has been included as Attachment 2, as prepared by the City Attorney. This agreement incorporates these requirements to protect the City for such damage claims. Staff is recommending that a motion be passed which authorizes the Mayor and City Administrator. enter into a Hold Harmless Agreement with Mr. Nippert Smith and Mrs. Cynthia Smith regarding the property at 22765 Murray Street. . r. ~ ~...'';''''~':,OIIEW II il II i II ~:~t~~f' " ~i Ii .1 i! ~ I, I I. ~ :1 ., II I I ~ I ~ .... ... ill '" ......... '_:.' ...... ...... ..... :....=: .....1 , ....:.. I"" ....: \...-:. .~ ....... r ~ :..... ."../'e . -, ...... ,,' .,' ~ I 1 .~j .. -,;.... is I g'at i I ~c c t..:-i I . - I::::"~ -_~~~_~\ (Z~l (tt) ~ ......z-~: , :);~--;. ~"'!: - ':~) .. c2 _____{o.iT-I: --------~::::.:, :,,:: (I ~) 'l : ~ '/ hi? L7, : "::., ...... ..., I i, (~) '~~ (O~) '" ~c- : (r~~zz: I : . ' I I - I ....___ .....--..........--.--.;" ..--....-.......;..-......-.................... ........-...t............. :i' : r-"-"~" I ~~ 9 101 1^0~ Ill: tt .. '''iO-~~:: ':':!-: - 0; I (9) ... sSP) ... - (GZ) f-.r--j---;---- (L) al J!l~~;;\ (LZ)~.,... ~Il=~ . r-!!:'!.' ....:.._1S__~~ ,- , '. -A : ~...-.....tJI-..--..-' ~ : : I 'V' : (SZ) : i c:'~ . ,-i : "-v~''''i : . .. (~ll ,...~ --- -..', - ~ I:l <:~': ~ I I Y fSl ~\)\~l "i11'!1~ O\.~h ft JI U V t'i:>,~6\ ~~@l _.<;1 S3Ii 1~.lI9Z ~ . . tfl ._" ell .....- .. Ill: """'l - ::: ~ E ..:::: ~ ,., (Zl) ~ .; II ., ~~.~. ..... ~ "-~~;':f' I ~ ~1 " ll\ (t) t.lI Q~'~) I (II ) "ttt .:': -; .-) (Zl i~~.Ott 10': 2s.,., : -~ '. (~~) f ~. 7':',: /"'-~ /' ~<;\ , , . \ \ . ... INDEMNIFICATION AGREEMENT THIS INDEMNIFICATION AGREEMENT (the "Agreement") is made as of May , 1999, by the City of Shorewood, a Minnesota Municipal corporation (City) and Nippert, and Cynthia Smith husband and wife, (Property Owner). STATEMENT OF FACTS A. Nippert and Cynthia Smith are the fee owners of certain real property located in the City of Shorewood, Hennepin County, State of Minnesota, commonly known as 22765 Murray Street and more particularly identified by PID No. 34-117-23-44-0048 (Property). The Property Owners undertook the construction of certain improvements that included a retaining wall that was partially constructed on a portion Property encumbered by a drainage and utility (the Easement) running in favor of the City of Shorewood. . B. Property Owner desires to maintain the retaining wall in its current location. In order to induce the City to agree to the continued encroachment of the retaining wall in its present location, Property Owner declares, covenants and agrees for the benefit City as follows: 1.) RepresentationlWarranty. Property Owner represents and warrants that the retaining wall has been constructed in a good and workman like manner. . 2.) Indemnity. Property Owner shall forever jointly severally indemnify, defend, and hold the City harmless from any loss, damage, expense or cost, including reasonable attorney's fees and related cost in connection with the encroachment or arising out of such matters together with any cost or expense, impaired and connection with the representations contained herein. The foregoing indemnity and covenant to hold harmless are herein after referred to as the "Indemnities". 3.) Survival of Indemnities. The Indemnities shall be continuing and running with the Property for the benefit of the City, any purchaser, transferee or subsequent owner shall be bound so long as the retaining wall continues to encroach on the Easement. 4.) Miscellaneous. (a) Applicable Law. This Agreement is made and delivered in, executed with respect to, and shall in all respects be construed pursuant to and governed by the laws of the State of Minnesota. (b) Binding Agreement. This Agreement shall bind Property Owner and their respective heirs, successors, and assigns and shall inure to the benefit of City and it's assigns. Attachment 2 (c) Severability. If any part of this Agreement is invalid or unenforceable under applicable law, that part shall be ineffective only to the extent of such invalidity or unenforceability without in any way affecting the remaining parts of the provision or this Agreement. IN WITNESS OF THE FOREGOING, Property Owner has caused this Agreement to be executed as of the above date. PROPERTY OWNER: Nippert Smith Cynthia Smith STATE OF MINNESOTA ss. COUNTY OF The foregoing instrument was acknowledged before me this _day of May, 1999, by Nippert Smith and Cynthia Smith, husband and wife. Notary Public .... . . p, CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.state.net/shorewood . cityhall@shorewood.state.net MEMORANDUM TO: Mayor and City Council James Hurm, City Administrator Larry Brown, Director of Public Works ~ May 21, 1999 FROM: . DATE: RE: Consideration of a Motion to Adopt a Resolution Authorizing Expenditures to Correct the Heating, Ventilation, and Cooling System, City Hall. This item has been a long-standing issue at City Hall. Due to inefficiencies of the heating, ventilation, and cooling system (HV AC), it has been impossible to heat or cool portions of the office without negatively impacting other parts of City Hall. Temperature variations can be as much as 15 degrees between areas of City Hall. . Both the Building Inspection and Public Works Departments have worked with several contractors to resolve the situation. Much to their credit, Carver Heating and Air Conditioning has invested a large amount time with staff seeking out the problems and possible resolutions to this issue. Through this process of consulting with various contractors, many ideas (along with price ranges) have been proposed to resolve this issue. Carver Heating has arrived at what appears to be the simplest concept plan, at the most cost-effective price. Carver Heating's plan is to install an additional temperature zone within the center office area, and to divide the east and west offices as separate zones. The total cost for installation of the separate zone and reworking the ductwork is $7167.45 including taxes and comp.ensation for adjustment already completed to the system. It is proposed that the funds, if approved, . would be utilized from the Capital Account of the Public Facilities Fund, for an amount of approximately $7,300 to cover contingencies for the project. Staffis recommending approval of the attached resolution. ft ~J PRINTED ON RECYCLED PAPER .#3€ .. To: Mayor and City Council From: James C. Hurm, City Administrator Date: May 21, 1999 Re: Agenda Item #3E Attached to this memorandum is the funding source summary for the public facilities fund from our current Capital Improvement Program. You will note that the undesignated fund balance is projected to be declining over the years. This is the . appropriate fund to take an expenditure for the improvement of the heating and cooling system within City Hall. The anticipated expenditure of $7,300 could come from this fund without placing it in a deficit situation. Furthermore, it is the City's policy to be replenishing this fund. Resolution 98-110 states, "If on December 31 of each year the General Fund experiences a budget surplus, and if the General Fund balance is at or above 45% of the ensuing year's budget, then the amount of the budget surplus, not to exceed $50,000, shall be transferred from the General Fund to the Public Facilities fund for future capital expenditures. " It is my expectation that we will be doing well on our budget this year, and therefore will be able to transfer additional funds into the public facility fund. . It is staff's recommendation that the $7,300 necessary for the improvements to the heating/cooling system be taken from the public facilities fund. $ 55,587 40,796 52,066 $ 15,000 15,000 15,000 $ $ $ $ 995 $ 1,677 $ 40,796 $ 68,743 $ 14,500 29,500 $ 29,500 44,500 $ 59,500 $ 41,087 20,301 $ 11 ,296 7,566 $ 9,243 . . CITY OF SHOREWOOD RESOLUTION NO. 99-_ A RESOLUTION AUTHORIZING EXPENDITURE OF FUNDS TO MODIFY THE HEATING VENTILATION AND COOLING SYSTEM, CITY HALL WHEREAS, it has been determined by the Director of Public Works that the HeatingVentilation and Cooling (HV AC) system at City Hall is in need of modifications and repair; and WHEREAS, the Building Official and the Director of Public Works have consulted with several contractors regarding modifications to said system; and WHEREAS, Carver Heating and Air Conditioning Inc. has designed a plan, has provided a cost effective method for making the desired modifications to the HV AC system, and has provided the Director of Public Works with and estimate for said work and materials; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the Expenditure of Funds from the Public Facilities Fund in the amount of $7,300, as provided by Carver Heating and Air Conditioning Inc. is hereby approved for modifications to the HV AC system at City Hall. ADOPTED BY THE OTY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of May, 1999. WOODY LOVE, MAYOR ATTEST: JAMES C. HURM, CITY ADMINISTRATOR '11 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood. cityhall@shorewood.state.net . MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DA TE: 20 May 1999 RE: Christmas Shore - Request for Vacation of Easements FILE NO. 405 (98.08) . Attorneys for Keith Waters and Associates have requested that several old easements underlying the plat of Christmas Shore be vacated by the City (see their request letter - Exhibit A, attached). These easements were identified during the platting process, but because of their Torrens status they were not eliminated with the filing of the plat. In order to even consider this request, the City Council must set a public hearing date to consider the vacation. A resolution will be presented at the meeting Monday night with a proposed hearing date of 28 June. Adoption of this resolution will simply set a date - it does not in any way suggest approval. cc: Jim Hurm Larry Brown Tim Keane 3.F o PRINTED ON RECYCLED PAPER Ja WINTHROP & WEINSTINE A PROFESSIONAL ASSOClAnON SHERMAN WlNIHROP ROBERT R. WEINSTlNl! RICHARD A. HOEL ROGER D. GORDON STEVEN C. TOUREK STEPHEN J, SNYDER MARVIN C. INGBER HART KUI.LER DAVID P. PEARSON THOMAS M. HART IV DARRON C. KNUI'SON JOHN A. KNAPP K. CRAIG WlIDFANG MICHELE D. VAlllANCOURT DAVID E. MORAN. JR. DONALD J. BROWN JON J. HOGANSON SANDRA J. MARTIN TODD B. URNESS TIMOTHY M. BARNE1T scan J. DONGOSKE PETER J. GLEEKEL EDWARD J. DRENTTEL JE1'I'REY R. ANSEL LAURIE A. KNOCKE LLOYD W. GROOMS MARK T. JOHNSON BROOKS F. POLEY THOMAS H. BOYD DANIEL C. BECK roc J. NYSTROM JOANNE L. MAIZEN PATRICK W. WCBER PAUL W. MARKWARDT CRAIG A. BRANDT JAMES W. DIERKING THERESl! M. MARSO MELISSA A. GRANT CHRISTOPHER W. MADEL JEFFREY L.l.ECLERC THOMAS A. wAI.KEII stlZANNI! M. SPELLACY 'lllEVOR v. GUNDERSON JOIll'lC. HO~ M. CATIIER/NE POWELL STEVEIl E. UHR "lII'l',v,"Y A. BLOFIELD ANDREW D. PUGH RYANK. CRAYNE NANCY L. MOERSCH BETH GERSTEIN T/MM AUDREY L. SANISLO JULIE A. SIl.VERMAN LAURA A. PFElFI'ER CRAIG S. KRUMMEN CELEm!J. TAnOR RICHARD W. BLACK MARK R. I'RIVRATSKY PHlIJPR.MAHOWALD NORMAN L. JONES m ALIomeys and QmnseloTS at Law 3200 Minnesota World nade Center 30 East Seventh Street Saint Paul Minnesota 55101 Tdephone(651) 290-8400 Fax (651)292-9347 3000 Dain Rauscher Plaza 60 South Sixth Street Minneapolis. Minnesota 55402 Telephone (612) 347-0700 Fax (612) 347-0600 jmatzen@winthrop.com DiTect Dial (612) 347-0641 .R':P.lyttJ Minneapolis April 12, 1999 KARL E. ROBINSON JONATHAN W.J. ARMOUR" DANIEL S, SCHl.ECK JOHN C. EKMAN DANIEL G. CURRELl JUU C. FRATZKE JONATHAN WILLIAMS CHARLESlSCHOENWElTE: I<AII1..lN A. HALLEIT ANDREW C. TRIGGS JOSEPH P. ROGERS JASON L. BROWN JULIE ANN FISHEL INGRID 1'1. NYBERG JOSEPH S.I'/UEDBERG .fCtnmseI "Only milled to praaice in WISCOnsin . City of Shorewood City Hall 5755 Country Club Road Shorewood, MN 55331 Attn: Brad Nielsen, Planning Director .i~ 'I~ ,t~ l~ n.l 'Mi It:: r....... IIl'"'UI\t;; ... ./.' . '- " -"':": t. ~ t,I it ~in\ :\ 'R J ~ ~cqc I ,\1, ,",r-.. L.j :........ 'l.J lU U l_ I jay Re: Correction of Title for Christmas Shore Dear Mr. Nielsen: --:-- This office represents Keith Waters & Associates, Inc. in connection with the correction of title to the lots within the plat of Christmas Shore (the "Plat") which was filed of record last fall. The following easements of record in favor of the City of Shorewood should now be redundant due to the drainage and utility easements granted on the Plat (collectively, the "Shorewood Easements"): . 1. Easement for sanitary sewer purposes, recorded as Document No. 4006610; 2. Easement for underground sewer pipeline and mains for surface manholes, recorded as Document No. 4054173; 3. Easement for public roadway and underground electrical purposes, recorded as Document No. 5138523; 4. Easement for right-of-way purposes, recorded as Document No. 1099790 (in favor of the Town of Excelsior?); 5. Easement for sanitary sewer purposes, recorded as Document No. 1065772; 6. Easement for underground sewer pipeline and mains for surface manholes, recorded as Document No. 1083021. Because the property is Torrens, however, these easements continue to be memorialized on the Certificates of Title for the Christmas Shore lots. Exhibit A REOUESTLETTER . . .. City of Shorewood April 12, 1999 Page 2 Because of other title issues, we plan to commence a Proceeding Subsequent to the Registration of Title. In that same proceeding, we will ask the court to authorize the omission of the Shorewood Easements from the Certificates. To assist in that process, we would appreciate your reviewing your records to confirm that the Shorewood Easements are no longer necessary, at least for Lots 1,3,4, 5 and 6. We have enclosed with this letter copies of the various Shorewood Easements for your convenience together with a copy of the preliminary plat and what 1 believe is an unsigned version of the final plat. (1 am awaiting receipt from the title company of a copy of the recorded plat). Assuming that you are in agreement that the Shorewood Easements are redundant, we would propose that the City execute a Partial Release of Easements substantially in the fonn attached. We would appreciate your making any necessary changes to the signature and notary blocks and also confirming whether the City of Shorewood acquired the rights of the Town of Excelsior under Document No. 1099790. Please call me after you have had the chance to review the foregoing. Very truly yours, WINTHROP & WEINSTINE, P.A. BY~/ -o,~~ . " '-- L.-..- / JLM:tlj Enclosures MPLl: 288875-1 ... CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.state.net/shorewood · cityhall@shorewood.state.net MEMORANDUM TO: Mayor and City Council James Rurm, City Administrator Larry Brown, Director of Public Works f' May 21, 1999 FROM: . DATE: RE: Consideration of a Motion to Adopt a Resolution Accepting Feasibility Report and Authorizing Preparation of Plans, Specifications, and Engineer's Estimate for Rehabilitation of the Shady Island Point Lift Station (Lift Station 18) Included in the City Council's packet is the Feasibility Report for the Reconstruction of the Shady Island Point Lift Station. Attachment 1 indicates the location of this lift station. Under normal circumstances, a Feasibility Report would not be prepared for a lift station rehabilitation project. Staff determined it prudent to do a preliminary investigation as to the costs of this particular project, due to the unique set of circumstances surrounding this lift . station. As described in the Feasibility Report, this lift station has two underground vaults. One of these vaults which contains check valves for the system was buried with the construction of the driveway, which serves the home at 5000 Shady Island Point. In turn, the builder constructed a lannon stone retaining wall between the two vaults to the lift station, and filled approximately 3 feet on top of one vault as part of the driveway construction (refer to attachment 2). Since this occurrence happened several years ago, it is not known why the vault was not uncovered and brought to the proper elevation during the driveway construction. To date, it has been fortunate that the check valves located within the buried vault have remained in operation. At this time, failure of these check valves would require an emergency excavation of the driveway, removal of the retaining wall and various trees and shrubs. Since there have been many other problems associated with this lift station, it is recommended that the vault be raised to the driveway elevation, along with rehabilitation of the control panels and hardware this season. n '..1 PRINTED ON RECYCLED PAPER H3b -# Mayor and City Council Shady Island Point Lift Station May 21, 1999 Page 2 of2 This project will require the cooperation of all of the property owners along Shady Island Point due to the limited width of the roadway. In particular, the property owners at 5000 Shady Island Point will be without permanent driveway access during construction. Temporary driveway access will be maintained at the end of each construction day. A construction easement for removal and replacement of the driveway, retaining walls and miscellaneous shrubs and bushes will be sought from these property owners. It should be mentioned that the current property owners are not the original owners who constructed the home. Staff has explained the need for this project with these residents and . will undoubtedly be very involved in seeking easements for construction. The Feasibility Report provides an estimate of approximately $63,400. The 1999 Capital Improvement Program (CIP) lists a cost of $50,000. Although the preliminary estimate exceeds the original estimate, it is recommended that the project move forward due to the potential liability if not completed. Attachment 3 is an excerpt from the 1999-2003 CIP which has been revised from what was adopted to demonstrate that there are adequate funds to move forward with this project. A resolution is attached for your consideration. . ~pr-inQI Bay I I I \ \ Lift~ta ocatio~ ""----.-' Bay \ Lake MinnE Upper- Lake nnetonk ake SHOREWOOD 1990 POP. 5.913 N % ... ~ ..... ~ ffi SIoIITI LA. . WS8 350 WIllwood ..... 0-. ~1. WayZlllIaulMId ~... 5IIGlS ~ I'M 141-11lD Shady Island Area Lift Station 18 Rehabilitation City ofShorewood, Minnesota v.a I'llljIctNo. 1182.00 DIIE_.1. ~~. o! . ...---.- m.\1162.00\ f eos\ flg-01.dgn Attachment 1 I I I I I tl I I I I I I I t II ~ ~ , , .I I URIE.D \}A.ULT Ll J:'T ..5\A.TI C l\J C. H E.C. K VALVES 'RET~)N\N~ WALL 37 ( 4 ) ~ I o so 100 . WS8 350 WIIMod .... 0IIIcI ~1 WayZlllIaulMId r.tnn...... 5ISGI 1G6I~ I'M 641-17llO Shady Island Area Lift Station 18 Rehabilitation City of Shorewood, Minnesota v.aPlqectNo. 1182.00 _..1. ....---.- m.\1162.00\ f "os\ flg-03.dgn Attachment 2 \. 2. Project Schedule REVISED EXCERPT FROM, WHAT WAS ADOPTED a Wirina Emergency Power Lift Stations $ 17,000 b Enchanted Point Lift Station Rehab $ 63,400 c Infiltration Reducion & Repairs $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 d Remainina Lift Station Rehabs 2 Per Yr $ 60,000 $ 60,000 $ 60,000 $ 60,000 e Annual Cleaning & Televisina $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000 f Grant Apolication Projects (1) $ 80,000 $ 80,000 TOTAL EXPENSES $ 118,400 $ 178,000 $ 98,000 $ 178,000 $ 98,000 . Notes: (1) The Metropolitan Council of Environmental Services (MCES) is anticipating a $40,000 matching grant in the year 2000 and the year 2002. The City would match the $40,000 for a total expenditure of $80,000. The grant revenue has been shown in the Funding Summary Table for the years 2000 and the year 2002. 3. Funding Summary . 1999 2000 2001 2002 2003 $ $ 1,047,140 $ 791,421 638,007 Revenue From 0 erations $ $ 750,000 $ 750,000 750,000 $ $ (780,000) $ 80,000) (780,000 Projects $ $ (178,000) $ (178,000 98,000) Capital OutJa E uipment $ $ $ $ 40,000 40,000 5.0% $ 25,540 $ 20,979 $ 19,303 14,586 $ 12,750 Ending Cash Balance 12/31 $ 1,047,140 $ 900,119 $ 791,421 638,007 $ 522,757 Note: Capital Outlay Projects has been revised from what was adopted to reflect the increase in the estimated Project Costs to demonstrate net effect on the Sanitary Sewer Fund. 18 Attachment 3 .I CITY OF SHOREWOOD RESOLUTION NO. 99 -_ A RESOLUTION ACCEPTING THE FEASffiILITY STUDY AND ORDERING PLANS, SPECIFICATIONS AND ESTIMATES FOR CITY PROJECT 9902, SHADY ISLAND POINT LIFT STATION RECONSTRUCTION PROJECT WHEREAS, the 1999 - 2003 Capital Improvement Program identifies the need for the reconstruction of the Shady Island Lift Station No 19; and WHEREAS, WSB & Associates, Inc has prepared a Feasibility Report for said Improvement Project and found that the project is both feasible and cost . effective; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. Such improvement is hereby ordered as proposed on this 24th day of May, 1999. 2. WSB & Associates is hereby designated as the engineer for this improvement. They shall prepare Plans, Specifications and Estimates for the making of such improvement. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of May, 1999. . WOODY LOVE, MAYOR ATTEST: JAMES C. HURM, CITY ADMINISTRATOR . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.net/shorewood. cityhall@shorewood.state.net MEMORANDUM. TO: Mayor and City Council FROM: Brad Nielsen DATE: 20 May 1999 RE: Sign Peimit - Southshore Senior Center FILE NO.: 405 (Sign Permits) Tonka Signcrafters has requested a sign permit on behalf of the Southshore Senior Center. They propose to erect a ten square foot wooden sign near the northerly driveway to the Badger Field property, similar to the one for the Shorewood City Offices located near the southerly driveway. The proposed sign (see Exhibit A) will replace a small portable sign that currently marks the entrance to the Senior Center. This sign is considered to be a public sign, which is allowable under the current zoning requirements. There is no indication that this sign will be lighted. It has been our experience at City Hall that this sign is very necessary to direct people to the senior center. Approval of the permit is recommended, subject to the location and height of the sign being approved by the Zoning Administrator. Cc: Jim Hurm Larry Brown Bob Gagne Tonka Signcrafters ft \..1 PRINTED ON RECYCLED PAPER 3.H r' , . ! , i~; i Z i~~ !~~I~ ; z: . I. . '0 ! : E-c. . I I j .. I I i <t-. (.too- , ..... '" . ~ ~ ~ a ~ ? ~ tJ o o J I.u '" o ~ ,-., ~ ~$ "'4 ~~ . '-=- II' () ...s . ,oi ., . .1 ! ~) '" . C':-' 0 r -."~1'1"""1' :~ I';' I.... ... -"-I..... /. .. .: .. ....1 ... ...... . ........__l... ': . -~r-"--J,.----.~.. . ~ ... , ~ \ ~ ~~ ~-~ --.-----.---..........-.---.-................... --..---........ -.-.........-...--. 1/: (X, . : ., w! . , \-I~ '-' ....:::.:.., <!) W';:) -l U, (J Wl~' (1~'l- ~,'Z. "'-J' I .~ :C. () V) ; <.,J tI:~ I-'~ .=::> lrJ ~i _.l___Lu. '.-.. . .........-..-....-....-..........- . ... _._....~...._..__._--,-- -....------...-.--......-........ . -~ ~ "-.-... ._-~ K-------- ~ " t-( . . " -::; \-. 'f( ~ t~ 'l( '( 'd 'S" ., tf ~~ ~~ ~o " "-' :$' ~ ~ G1'~ ~ 'i ~ q -~ ~d.. oJ ~+ .....q ~'1 \, ~ ~ f'\ ~'tC. u:. ,I '? ~ ~! ~ ,~ ~~ ">>\t"' I,') .... CL - -~ ~ :':lC. ~ ~ ~ ,.-.. ~ ~ I ~ ~ ~ ..~ \V <:Q ~ ~ \: ~ ~ \U '-' Co) . -l. 11) - <i:) ~ ~Q\1\'"~ -~~"<~'U _:i ~ ~ o ~ " ~.Q.Q ..) I..!J oJ ~.~~~" :; .~ ~ -..J ~ "'<", ~3- ~~ti ~~ ~ ~ -1 -.l 0 "> ,.....,I"'t""'..r--.I"'" - r( ~ ..:r- ~ '--' "'-...J '-' .......... ..., >< \' .... + o " ..:to ~ oJ ..., ~ ~ '" ~ .. J~ ~~ '( .0 \':: ~ o j G- ~ '-\ " ~ '" ~ I, -" \J l~ ~ ~ 'l----- , MEMORANDUM TO: . FROM: DATE: RE: FILE NO.: CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128' www.state.net/shorewood' cityhall@shorewood.state.net Mayor and City Council Brad Nielsen 20 May 1999 Meleo, Steve - Appeal Notice to Remove 405 (Property - 5770 Smithtown Circle) Based upon neighborhood complaints, Mr. Steve Meleo, 5770 Smithtown Circle was sent a code violation letter and Notice to Remove (see Exhibit A) for several items located on his property that violate Chapter 501 of the City Code. He has requested additional time to comply with the notice (see his request letter - Exhibit B, attached). As of this writing many of the items in violation have been corrected. Mr. Melco advises us that he intends to take advantage of the City's spring cleanup this weekend to get rid of the remaining items. . The property will be reinspected on Monday. If the complaints have been resolved, no further action is necessary. Any items remaining in violation after Monday should be subject to removal by City crews no later than 30 May. Any costs incurred by the City should be billed to the owner of the property. You may recall that Mr. Meleo was recently cited for conducting a tree cutting service at his property. After receiving additional time to apply for a conditional use permit, he chose to relocate his equipment (i.e. trucks, wood chipper, etc.). While his trucks may appear from time to time when he stops at home during his workday, they are not to be kept there at nights or on weekends. The Council is asked to help staff monitor this situation, since weare generally only here on Monday and Tuesday nights. If complaints persist regarding the home occupation, the police will be asked to monitor the property and report back. n (..1 PRINTED ON RECYCLED PAPER 3.1. Memorandum Re: Meleo Appeal 20 May 1999 If you have any questions relative to these matters, please do not hesitate to call me prior to the meeting on Monday night. Cc: Jim Hurm Tim Keane Larry Brown Joe pazandak Steve Meleo . . -2- , . . 29 Apri11999 Mr. Steve Melco 5770 Smithtown Circle Shorewood, MN 55331 Re: City Code Violations . Dear Mr. Melco: CITY OF SHOREWOOD .......,. - " .lUtiRTV fiLE 5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.state.netlshorewood . cityhall@shorewood.state.net This is to document action taken by the Shorewood City Council in response to your appeal regarding the zoning violation of conducting a business without a permit on your property. At their 22 March 1999 meeting, the City Council voted to allow you unti114 May 1999 to complete the process of obtaining a Conditional Use Permit for a Home Occupation, or to . comply with current zoning. Since you have chosen not to apply for a Conditional. Use Permit, you must cease to use the property for COmiIlercial/business activity no later than 14 May 1999. Failure to do so will result in the City forwarding the violation to the City Attorney for further legal action. In the meantime, the City continues to receive complaints relative to code violations on your property due to the presence of the trucks, trailers and other items on the lot. As aresuIt, you' will find enclosed a "Notice to Remove" listing the items which violate City Code and are . subject to removal within ten (10) days (barring appeal). If you have any questions relative to this matter, please do not hesitate ,to contact my office.' .- CITY OF SHOREWOOD !.~ Bradley J. Niel n' . Planning Director .. BJN:ph cc: Jim Hunn Tim Keane loe pazandak n t.J PRINTED ON RECYCLED PAPER Exhibit A CODE VIOLATION LETTER Dated 29 April 1999 ........."'~ -, CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOO, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.state.netlshorewood . cityhall@shorewood.state.net TO: Steve Melco 5770 Smithtown Circle Shorewood, MN 55331 DATE: 29 April 1999 PROPERTY LOCATION:. 5770 Smithtown Circle PROPERTY IDENTIFICATION NO.: 32-117-23-13-0030 . NOTICE TO REMOVE Offensive and Unhealthy Substances NOTICE IS HEREBY GIVEN that there exists a con.dition on the above referenced property which is in violation of Chapter 501, Section 501.01 of the ShorewoodCity Code; a copy of , which Section is enclosed. The offensive matter to be removed from the propertY includes, but is not liririted to, the following: . UNLICENSED AND/OR INOPERABLE VEHICLES: . , Blue Van, License No. 048 HCR (June'99) - flat tire. \ I . ~). OTHER: - , - .-- Culvert sections (old); carpeting; cables; are treads; storage bin; water ~ottIes; drainage pipes; landscaping bricks; broken ladder; lumber; cardb~d;p~; fence parts; shingles and rooting paper; plywOod; orange fencing; tarp;, planting pots; metal pipes and bars; p3.nets; car top rack; ~arreIs; tank; blocks; ~ branches; 'fuel tank;' , ',. .. ~ for oil; 'm~d flaps; s~ misceIlaJ!eous. " ~ __": -" .. , .. "- .... -:""_'" __.:- '. . _. o. _ _ . .' .' _. ,. .0 .. '-...... _.' . You' are hereby required to remov~ the. abOve-descoeed matter an4. any other offensive ~r located on 'the property and in Violation. of Chapter SOL Section 501.01 within ten (10) days.fro!D: -- the date hereof. In the alternative,'you may file a written notice of "appeal atthe Shorewood City Hall within ten (10) days, in which case your 'appeal will be set for hearing at the neXt regularly, scheduled meeting' of the City Council ", .' _ o. . _ . -. -" -,;;.."-, . If you do not respond to this Notice within ten (10) daYS7 the City shaI.l take-whatever action as . may be necessary to have the offensive' matter removed. The costs incurred by the City for such removal shall be charg~ .to the property. ownet an~ become a Iien~against. ~e property. _' _ _ _ . . . -- . . -. . *** PLEASE GIVE THIS MATI'ER YOUR IMl\1EDIATE.ATTENTION *** BYORDEROFTHESHOREWOODOITYCOUN~ n t.J PRINTED ON IIECYCLED ~APER . . , \ /q q 5/1 Cl4:Y .:'_'. ,~:~..:.:..:,.":'..~. _::::...~~~~;,-::_~: 'n'." " ,~ '...Sh~~~&:.,;,. ~~ ?;;~;.. .~r~ :1 ',; ,-' .-.' . :....,. ":-" :1" !": '. -.....' . s+w~--~----- --~+:-.~ s~-i" - " ------ --.. ~ ) - -- -.- -- __~.Lc.Q __' , __O' ._.__1___0 --5"""~~ 0_~ .'_~anL_-<<~ --__~c_cvY'_ -_~ _c::JVL~~ ____~__ - ---___~-- a..l ~e..eL,______ _c1~:~---------..---- -----d(J-.--Vf\7 p~+t... ... -- .-...- -.. -_.... .. --, --~---. - '.'- ---..--.-.--- -- - - -1_ ~' ..', -_..l-d~~__~_ '_____ cc+ '-I/O ~0'1 1___ ____ --- --~~-- -________n__U____ ..--_..----,. ..-._..._--------- .-.....----.----..-. -.-. .--.--...------- -,-..-.--.-------. .---.----.-.- -.--. ------. -.- --- _____u. ___ .... __.___.___ ..___., _._. _._______.. __. ._. __ .___ _.___u.____ _. .--.----... '--.',- '--""'-" .-.--_.. -..-.-.,---.-.-.-...-.---.--.-.-...-- .--.-.- ..----.-...---.----- ..:':" 0:'.:' '" ..'.' .' '.-. . ,. .'-. ,. . ',.. ,j ',' . ..~. Exhibit B APPELLANT'S LETTER Dated 4 May 1999 .... MEMORANDUM TO: . FROM: DA TE: CITY OF SHOREWOOD 5755 COUNTRY CLUB. ROAD · SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.state.net/shorewood . cityhall@shorewood.state.net RE: Consideration of a Motion to Adopt a Resolution Accepting Bids and Awarding of Contract for 1999 Bituminous Seal Coating of Streets Attachment 1 is the Bid Tabulation for bids received for Bituminous Seal Coating of Streets for 1999. This project is being completed as a joint effort between the City of Shorewood and the City of Tonka Bay. As a point of information, the Department of Public Works chose to keep the excess seal coat rock swept off the streets after last years project. Normally, the contractors are paid to haul the material back to their plants to screen and re-use on other projects. The Public Works Department opted to stockpile the rock, screen the material on site, and use on this years project. Based upon the successful low bid received for placing the stockpiled material, approximately $10,100 will be saved by the City of Shorewood. This figure accounts for labor and rental of a bar screen to process the rock prior to reuse. . Street to be seal coated are as follows: Meadowview Lane Woodside Road Nelsine Drive VaUe ood Lane VaUe ood Circle Reutiman Lane V PRINTED ON RECYCLED PAPER 1t 3:J .\ "'- Mayor and City Council 1999 Bituminous Seal Coat Project May 21, 1999 Page 2 of2 Residents along these streets will be notified by mail regarding timing and parking instructions. It is anticipated that the contractor may commence with the project the week of June 21, 1999, depending on weather and humidity conditions. The City of Shorewood's portion of the bid amounts to $20,584.44. Due to the inexact science of placing rock, it is very common to exceed the original bid amount. Since the bids received on this project are well within budget,.this should not be an issue. References have been checked and found to be in order for Pearson Bros. Inc. It is therefore recommended that the bid be awarded to Pearson Bros. Inc. For the joint bid amount of . $45, 399.78 A resolution is attached for your consideration. . .,.. BID TABULATION FOR BITUMINOUS SEAL COATING OF STREETS BIDS OPENED: 'CITIES OF SHOREWOOD AND TONKA BAY, MINNESOTA 10:00 A.M. MAY 19, 1999 . Bituminous Roadways, Inc. Astech x X X $64,081.00 $45,399.78 $52,920.50 Pearson Bros., Inc. Allied Blacktop, Inc. . I HEREBY CERTIFY THAT TInS IS A TRUE AND CORRECT TABULATION OF THE BIDS AS RECEIVED ON: DA1E: May 19, 1999 \1wtQc~ fuel:- Twila Grout - Public Works Secretary B.vr;:;]JJ Teri Naab - Deputy Clerk Attachment 1 4~ CITY OF SHOREWOOD RESOLUTION NO. 99 - A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR BITUMINOUS SEAL COATING OF STREETS WHEREAS, pursuant to an advertisement for bids for local improvements designated as Bituminous Seal Coating of Streets for the Cities of Shorewood and Tonka Bay, Minnesota, bids were received, opened on May 19,1999 and tabulated according to law, and such tabulation is attached hereto and made a part hereof as Exhibit A; and WHEREAS, the City Council has determined that Pearson Bros. Inc. is the lowest responsible bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: . 1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a joint contract with the Cities of Shore wood, Tonka Bay and the Firm of Pearson Bros. Inc. in the name of the City of Shorewood, 1999 Bituminous Seal Coating of Streets, according to the plans and specifications therefor approved by the City Council on file in the office of the City Administrator/Clerk. 2. That the City Administrator/Clerk is hereby authorized and directed to return forthwith to all the bidders the deposits made with their bids, except for the deposits of the successful bidder and the next lowest bidder, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of May, 1999. . WOODY LOVE, MAYOR ATTEST: JAMES C. HURM, CITY ADMINISTRATOR" ~. . . BID TABULATION FOR BITUMINOUS SEAL COATING OF STREETS BIDS OPENED: CITIES OF SHOREWOOD AND TONKA BAY, MINNESOTA 10:00 A.M. MAY 19, 1999 Bituminous Roadways, Inc. Astech x X X Pearson Bros., Inc. Allied Blacktop, Inc. $64,081.00 $45,399.78 $52,920.50 I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT TABULATION OF THE BIDS AS RECEIVED ON: DATE: May 19. 1999 \lw&C~ ~ Bn;:;JJJ Teri Naab - Deputy Clerk Twila Grout - Public Works Secretary "Exhibit A" " , '. . . CITY OF SHOREWOOD PARK COMMISSION/CITY COUNCIL JOINT MEETING TUESDAY, MAY 11, 1999 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION /CITY COUNCIL MEE1 n R t\ FT IJ 1I~.iilI III . Co-Chair Arnst called the meeting to order at 7:07 p.m. A. Roll Call Present: Co-Chairs Dallman and Arnst; Commissioners Puzak and Themig; Mayor Woody Love, Council Members Stover and Garfunkel; Administrator Jim Hurm; City Engineer Larry Brown Absent: Commissioners Colopoulos and Bensman; Council Members Lizee and Zerby B. Review Agenda There were no changes to the agenda. 2. DISCUSS PARK DEDICATION FEES This work session was called as a result of Commissioner Dallman's report to the City Council following the March 23 Park Commission meeting where the Commission had discussed and recommended an increase in the Park Dedication Fees. Mayor Love stated that the City Council wished to revisit the recommendation. He added that the two concerns are: defining the needs, and; if we have a need, should it be based on a high impact fee with so few lots available for development. Council Member John Garfunkel noted his concerns over the amount of discussion about neighboring communities' fees. He asked what the increase would mean dollar wise and what is the actual need. Just doing it because we can is not a good policy. He also stated that this is one more expense that can reduce a property's affordability. Commissioner Themig explained that the initial discussion came up earlier in conversation about needs for Freeman Park and he agreed that a lot of conversation did involve other municipalities. He said it was a mistake not to include the issue of need in the discussion with the recommendation. Commissioner Dallman said there were about 300 buildable lots in the city, which at the present rate that would add an average of $3,000 for parks per year for 10 years. When it's gone, it's gone. #- Sf} ..f .... Park Commission/City Council Meeting Tuesday, May 11, 1999 Page 2 Commissioner Puzak added that the discussion to raise Park Dedication fees followed two sessions of "sticker shock" over what it would cost to put in a scaled down bathroom facility at Freeman. That is just one item in a single park and it would have depleted all funds. It was depressing to see that all funds would be spent on just the first item of the wish list. Council Member Stover asked if other funding resources were discussed. Puzak said that the timing of a decision about Park Dedication fees is sensitive with the development of the Senior Housing property. The Park Commission had considered that one of the alternative ways to get a concession/restroom/storage facility is to see if the developer would build it in lieu of paying a fee, since his cost to build the structure would likely be half of what the City would pay to contract it out. Council Member Stover asked if a long term funding solution had been discussed. Puzak . replied that the practice that had been followed for about 5 years is of collecting user . fees, which would only cover maintenance and some minor amenities. Dallman added that the role of the Park Foundation is fund raising and this is also being discussed. The Park Commission is just in the process of identifying a policy on park user fees, but large expenses (such as re-building soccer fields, etc.) will also need to be addressed. Co-chair Arnst summarized that the Park Commission knows that funding through Park Dedication Fees is running out. User fees are not offsetting our costs. With that in mind they knew they needed to do something about rising costs and depleting resources. The Commission would not be in disagreement of other ideas. Mayor Love recommended looking at sustainabiIity and offered a suggestion. Since Shorewood is running out of undeveloped property, a better solution might be a small impact fee charged at the point of turnover of any property within the City. Depending on legislative authority, the City could attach a fee at the time of homesteading. If it were a percentage of the sale price, it would ride with inflation. Stover said it is an on-going resource, which is why it peaks her interest. . Dallman sited the example of Hilton Head, which imposes a title transfer fee tax. Love added that in terms of building amenities (not the general fund), it may be a good idea. Administrator Hurm said there is the Operating Budget and Capital Improvement Fund. This would be a third funding category. The big question for parks is depreciation now that the huge needs aren't there as much since the parks are essentially developed. The Operating Budget can cover operating costs and the CIP is for improvements. Puzak noted that part of this discussion is because of a need for trail funds. There have been two walks so far with positive support, yet funding is not determined. Part of the reason for the increase was to meet a need for trails. The need is developing and there is strong support in at least two trail segments. Stover asked if the cost of a trail is known. l' Park Commission/City Council Meeting Tuesday, May II, 1999 Page 3 Puzak said no, because it will depend on individual project needs for landscaping, dealing with obstacles, etc. Puzak added that, while Shorewood is approaching a mature development phase, it is at an immature capital amenities phase (Le. no public flush toilet at any park). He said the other point is in the data and a survey, which indicate that people do support parks and feel they have a high value in the community. Themig noted that they also said Shorewood has adequate park space. Enhancements and sustaining amenities are now the main concern. Mayor Love sited the example of Excelsior, which is completely developed and relies on income from other sources for park costs. One funding source is through parking fees. There was some discussion about how that may work for Shorewood. Council Member Garfunkel agreed that this is a good time to look for other options. . Puzak pointed out that, when spread over a 30-year mortgage, the additional park dedication fee is very affordable. Dallman added that affordable housing is wiped out already because of the cost of lots in Shorewood. Mayor Love said he has never been against impact fees. His concern is that the proposed increase is a hefty amount. Puzak countered that, without an increase, the City would run out of park improvement funds after buying the last key amenity at Freeman. Garfunkel said that even a million dollars isn't going to go far. This aside, there has to be another solution. Co-chair Arnst summarized that it seems the Council is not comfortable with what the Commission has come up with and that they need to explore other options. Mayor Love said they are not comfortable with the large increase. This matter, however, has captured the Council's attention, not just about the fees, but about the problem of limited funding for parks. . Engineer Brown read notes from City Planning Director, Brad Nielsen. The statutes that allow the City to impose impact fees gives authority to base the amount on a'percentage of the value of raw land not developed land. Each parcel would require an assessor's appraisal. A newly created lot has little to offer until after it is divided. It would be tough for staff to advise on the cost, based on value. Puzak said this adds to a whole different number. It is a technical issue that would net less money, depending on the situation. Brown suggested that if the City uses a percent system, then limit it to division of 3 lots or more. When less than 3, use a flat fee. Arnst pointed out that this is still not addressing sustain ability , even if we change this policy. Stover added that the City needs to find a way to add to park funds after all of the land is developed. Garfunkel had another concern as a property owner with the fairness of a sudden change from $1,000 to possibly $7,500 for park dedication fees. Commissioner Themig asked if the Council would favor an increase of any kind? Mayor Love suggested that if averaged out, $1200 to $1500 is fair. Stover added that the present " Park Commission/City Council Meeting Tuesday, May 11, 1999 Page 4 fee amount has been the same for a while and she does not object to asmall increase because of inflation, etc. Garfunkel agreed. Arnst brought up the point that the initial motion was for a flat fee of $1500. Mayor Love said that amount doesn't send up alarms, but we still have to role up our sleeves to come up with a long term funding solution. Arnst suggested checking into turnover fees and parking stickers for non-residents. Love said that $5 for a parking sticker is not too high. Hurm said the practicality of that idea is questionable. And Themig added that Shorewood parks are not a destination point like Hennepin Parks or the lake. Our parks are more of a basic service we should be providing. Puzak said from coaches' perspective, it becomes a problem of kids being dropped off. Arnst said a parking fee is still something to explore. Puzak asked about increasing funding to parks from the general fund. Hurm said it is at zero for this year, but will hopefully go to $10,000 after that. Puzak said we have zero ability to raise money and asked for change in the zero funding from the General Fund if we can't see a change in Park Dedication fees. The other thing is: if we don't fund the parks by new development, it may be through increasing taxes on residents. He would rather have new residents help with next amenity. Garfunkel pointed out the other danger of no guarantee that the 300 lots will sell. Stover asked about the role of the Park Foundation. Love said that is one resource but we still need to look for others. . Mayor Love said that he appreciates the needs, both long term and immediate. He asked about the idea of having Eagle Crest help with the structure at Freeman. Themig said it still might be an option and needs further exploration. Puzak said it has been on the to do list for 4-5 years. Funding is flat and cost is going up so we are further away now than 5 years ago. Love asked how do we get that done this year. Arnst said Eagle crest is willing to bid on it. Brown pointed out that any developer is going to bid at profit or just say it's not worth it to them. Puzak said that a higher park dedication fee would have helped in this case. Stover said it would be different if it were a developer bringing in high-priced homes. This is to be affordable and any cost increase would be passed on to the buyer.- . There was further discussion about the role of the Park Foundation in helping with improvements and the need to make the public more aware of the issue of limited funds for parks in Shorewood. Love asked what other cities do when park dedication fees are not an option. Hurm said that some don't do as well at maintaining their parks. Those who do, have help from civic organizations. He was not aware of others charging a turnover fee, but it is an interesting idea. Dallman explained that the building at Freeman has been a major topic of Park Foundation meetings and it always comes down to other questions of how, who, what, when, etc. They have tried to involve the sports organizations and have considered fundraisers. It just hasn't been able to get off the ground. Hurm suggested that another approach is to go to sports organizations for another user fee for sustainability funds. ,. Park Commission/City Council Meeting Tuesday, May 11, 1999 Page 5 Engineer Brown said that he has a bid from the same contractor whom did the existing shelter at Freeman. The City cannot accept it as bid, but it is a good estimate of cost. Themig said the high cost of park buildings is just a reality that says we need to look to other sources of revenue Mayor Love suggested an approach that involves other civic organizations such as the Chamber of Commerce and recommended beginning with the concept of a building at Freeman. Arnst said the Park Foundation has a broader role than this building, which is to be a champion of the parks. We need that body to handle some of the "nuts and bolts" matters of parks-one to handle the ongoing public relations aspect, as well. . Love said he would like to see regular meetings with the Park Commission and Council and to be in touch with issues of parks. The Council appreciates the problem and wants to look for other solutions and be part of the process. He asked staff to look at the other options that have been discussed. Hurm asked if there was a consensus on an amount of $1500 for the park dedication fee. Love said he could support that, but is not sure of a consensus. Garfunkel said that some impact fees can go up with costs and Love added that the Council could support an impact fee and would like to work with the Park Commission on solutions. Stover added that a disagreement with the first proposal does not mean they do not agree with some kind of increase. 3. REPORT ON TRAIL WALKS TO DATE . Themig asked if the City Council has had feedback about trails from the community. Love said the petition opposing the segment along Howards Point Road is the main response. Stover added there is an occasional letter. Love said it is a tribute to the process. Garfunkel asked if the Smithtown segment connects to a Victoria trail. Arts explained that the Victoria extension does not exist yet, but it is in their trail plan. Hurm said the videotaped copies of the trail walks are available. The Smithtown walk was positive. Garfunkel commented that his comfort level goes up when he sees public support for a segment. If people want it, he's fine with the idea. Arnst added that the Vine Hill walk included about 80% of homeowners along the trail frontage and all were supportive. Puzak said the Park Commission was pleased and surprised that everyone who came out was in support and there was a good turnout. The perception is that those two segments are strongly supported. Garfunkel pointed out that we do not want the attitude that people feel they can't do anything about it. Arnst stated an example of one resident who began with words like "fight" and "battle," but became part of the process and has changed. Another resident .,'. "'" Park Commission/City Council Meeting Tuesday, May 11, 1999 Page 6 along Smithtown was concerned about trees and he joined the walk and ended up being content with the process.. Themig made the point that the Park Commission is not advocating one link over another, but will listen to public response and input. Garfunkel said there was opposition at the open house from people who did not attend walks. He asked what happened to the opponents in the process. We want to make sure folks don't feel that they can't fight city hall. The process is very friendly. Love pointed out that a friendly process could turn people around. Garfunkel told the Commission he wants them to try to engage those people who were opposed earlier in the process. Stover said that some people don't care or want to be involved. Love added that we at least want to make sure they are informed. Themig said they would keep them informed with letters. Stover said all should be contacted so those who attended don't feel left out. It was agreed that the City Council has a recommendation still standing for an increase in Park Dedication Fees and can carry on with this added information. They are committed . to work on these problems with the Park Commission and will reply after further discussion. It will be on the next City Council agenda. 4. ADJOURNMENT The Work Session adjourned at 8:56 p.m. RESPECTFULLY SUBMITTED. Connie Bastyr Recording Secretary . " CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, MAY 11, 1999 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 8:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING DRAFT A. Roll call Present: Co-chairs, Dallman and Arnst; Commissioners Puzak and Themig; Administrator Jim Hurm; City Engineer Larry Brown Absent: Commissioners Colopoulos and Bensman; Council Liaison Zerby . B. Review agenda Commissioner Themig asked to add time for review of a draft letter to Shorewood Ponds buyers. It will be included under item #8, Other Business. Co-chair Arnst asked that absent Commissioners be contacted about attendance. 2. APPRO V AL OF MINUTES A. Park Commission Minutes of April 27, 1999 Two corrections were made. Page 5, paragraph 3, line 2: Change "Iced Tea" to: I.C.T.E.A. Page 5, paragraph 2, line 2: Change "north" to: south. . Themig moved, Arnst seconded to approve the Minutes with the noted revisions. Motion passed 4/0. 3. MATTERS FROM THE FLOOR There were no matters from the floor. 4. REPORTS Administrator Hurm reported that several people attended the Arbor Day tree planting ceremony at Manor Park. A photo was taken and will be published in the Sun Sailor newspaper. Co-chair Arnst suggested that others be invited to participate next year, such as a scout group. J:f .5A Park Commission Meeting May 11, 1999 Page 2 5. REVIEW LITTLE LEAGUE REQUESTS South Tonka Baseball representative, Gordy Lindstrom reviewed items listed on a May I, 1999 letter to the Park Commission, requesting permission to make the following changes at Freeman Park: 1. Electric Scoreboard-Lindstrom explained practical and strategic reasons for adding a donated electric scoreboard to the Babe Ruth field #2. They would like to install it near right field by the concession stand. Engineer Brown said a water main is very near that area, which is a problem in case of an emergency repair. Other location ideas were discussed. Lindstrom said the League would work with the City to determine the best location. Themig asked if the scoreboard is still usable if the field is reconfigured for younger players. Lindstrom said yes, or it could be moved if needed. Puzak asked about head clearance and safety for pedestrians and players. Lindstrom said the board would be even higher than the information kiosk just behind it. Hurm asked if this improvement would be worthwhile in case there would be changes to that field by next year. Lindstrom said the future use of the field does have other possibilities, including a transition field for 13 year olds. The league is not sure what can be accomplished for this season and it may be best to wait to see if field #2 is altered. Puzak suggested that the Park Commission can decide to allow South Tonka Baseball to make the improvements they are proposing, provided it passes staff review. Arnst asked Engineer Brown if that would be okay. Brown suggested that Mr. Lindstrom and City staff review together the alternatives if the Park Commission doesn't have a problem with the scoreboard placement. Themig said that would be fine, if needed. But if it can wait two weeks, the Commission could look at options on their park tour on May 25. The five other requests are: 2. 3. Flagpole-To be located by the concession stand. Storage Building-To be moved to a central location between Field #1 and Field #2. Enlarge Fence Openings-The first and third base openings at Freeman Field #2 need to be larger Batting Cages-South Tonka Baseball would like to build two batting cages that would be located parallel to the north side of the existing batting cage at Freeman Field #3. Fence--To create 6 foot wide walking path west of the road located by the right field are of Field #2. 4. 5. 6. Puzak reiterated that this is an organization that is willing to fund their own improvement. He saw no reason to deny South Tonka Baseball a chance to do what it needs. Lindstrom said that the League does realize there are risks in that there may be changes in the future. Dallman added that the first five items are their risk and cost. The sixth request is asking the City to fund a fence and the Commission should take a look at . . .' Park Commission Meeting May 11, 1999 Page 3 that on May 25. Puzak suggested delaying that decision until the physical visit and when there is possibly more information from Eagle Crest about the development. The City should help with the safety issue which is addressed in request #6. Brown stated that there is an irrigation line, which needs occasional digging, on the north side where they are proposing to add batting cages. Lindstrom said there may be other solutions that won't create problems for the City and gave an example. Puzak recommended approval of the first five requests as long as the change is okayed by City staff. Arnst added that they should also keep esthetics in mind. . Puzak moved that the Park Commission recommend to Council, approval to allow South Tonka Baseball to create, provide and install requests 1 through 5, provided that staff sees no conflict with underground piping or any other safety concerns that might arise from balls ricocheting off the structure. Themig seconded. There was no further discussion. The motion passed 4/0. Lindstrom suggested for item #6 that the City look at the idea of a temporary alternative to put up construction fencing to protect pedestrian traffic immediately. Puzak suggested orange cones for a temporary marker and then go with something more permanent after additional information is available. Lindstrom also pointed out that if the field was reduced in size and rotated, it solves both the pedestrian and foul ball problems. The Commission will look at that idea on.park tour. Lindstrom will be there as well. Puzak thanked Mr. Lindstrom for approaching the Commission in this way. Dallman reported that the ball field at Manor Park was paced off and there is possibly room for a Babe Ruth field. There may be concern about the field's proximity to the tennis courts. Brown reminded the Commission about the issue of parking, which is quite limited. Puzakadded that we also have to consider neighborhood impact. Lindstrom pointed out that East Tonka Little Leaguers currently use the field. The Park Commission will do a concept review on its June 8th tour of Manor Park. . Lindstrom told the Park Commission that South Tonka Little League would like to consider selling concessions at the future north concession stand at Freeman 'Park. 6. REVIEW TRAIL ROUTE STATUS Engineer Brown reported that the City of Greenwood is working with Shorewood on a possible street overlay of St. Alban's Bay Road. There isa good chance, if physically possible to include an on-street trail. Hurm related to Greenwood that safety is important to the City and Shorewood will help financially for more than just half of the street overlay. (Fun~ing has not been decided.) Brown cautioned about setting a precedent in using street funds for the trail portion and said we will want to clarify a policy where the trail is off-street. The Commission will look at the St. Albans Bay Road area during the Manor Park tour. Park Commission Meeting May 11, 1999 Page 4 Brown gave an update on Mill Street. He learned from MN/DoT that they may leave a portion of the Mill Street bridge in tact for pedestrian traffic. The plan is hinging on many factors. Administrator Hurm briefly reviewed the Funding Source Summary. Because of early application deadlines, grant funds are not likely for this year. Arnst asked if staff can research grant options further. The possibility of loans were discussed. Hurm said that the City cannot borrow money, but the Park Commission could ask the City Council if money can be borrowed from the City's General Fund. Themig asked where are we with the whole process and said it seems to not be very focused. Hurm referenced the Potential Trail Route Status and Schedule, saying that they are really not off schedule. 7. RE-EVALUATE 1999/2003 CIP FOR PARK AND TRAILS Brown recommended they first assign the cost and get the CIP done. Then the Park Commission can decide where to start. Hurm added that a lot of new things have come . up this year and the Commission needs to decide what expenses they will have. These next two meetings will be a time to step back and review decisions and possibly rearrange items on the CIP as costs of projects become known. Brown asked Commissioners if there are glaring questions on the project description list. Arnst cautioned against letting parks become ball field dominated. Puzak suggested developing amenities that encourage non-organized sports, adding that the magic square is important and it is now up to staff to proceed. Themig asked if it would be better to spend $5000 on the new building at Freeman. Puzak said the Commission should spend the money as already budgeted and then look to the future. The Commission should do what they have thought about, planned and decided upon. Hurm agreed that would be a legitimate approach. Arnst said that the structure at Freeman is a special project and asked why not go to the Council with the need. Puzak said to first spend down to zero by doing what we have planned and the zero budget will show the need. He said the Commission has done a good job at deciding on park needs and those things should be accomplished first. Then say "What will that sustaining revenue be?" and then start up new sustaining fee system. . 8. OTHER BUSINESS It was agreed to table discussion on the draft letter to Shorewood Ponds buyers until the next agenda. Hurm reported that City Attorney Keane has drafted an easement agreement for installation of netting on property along the west edge of Freeman Park. The property owners have not signed the agreement to put up netting, and yet are complaining about the foul ball problem. Puzak said the City has done all it can do to resolve the matter and acted on the Park Commission's request. It is up to the residents to take the next action. .i Park Commission Meeting May 11, 1999 Page 5 9. NEW BUSINESS The Park Commission was asked if they want to adopt a garden in the City's new Adopt- a-Garden program. Themig agreed to help with a garden. (Cathcart and the Southshore Center areas are still up for adoption. Brown commented that he thought it was unfair to make the people who help maintain the gardens to pay for flowers themselves. Others agreed that they should be given a budget for supplies. Puzak moved that the Park Commission allocate $50 per garden in the form of a gift certificate from local merchants for supplies to be used for the Adopt a Garden program. Themig seconded and the motion passed 4/0. (The Park Commissioners will plant the garden at the Southshore Center.) . Themig suggested not holding the regular Park Commission meetings on May 25 and June 8 and only do park tours on those evenings. Action can be taken back at City Hall after the tours, if needed (provided the meeting is officially noticed). It was agreed to go over the Shorewood Ponds letter and Freeman Park building recommendation and configuration after tour on May 25. Engineer Brown will provide a drawing of the proposed building for that meeting and define the next steps. Puzak will attend the May 24 City Council meeting as Park Commission representative. 10. ADJOURNMENT Puzak moved, Dallman seconded to adjourn the meeting. Motion passed 4/0. The meeting adjourned at 10:34 p.m. . RESPECTFULLY SUBMITTED Connie Bastyr Recording Secretary 2. 3. . 4. 5. 6. . May 1, 1999 TO: City of Shorewood FROM: South Tanka Baseball, Board of Directors South Tonka Baseball is submitting the following requests for your consideration: 1. South Tanka Baseball would like to install an electric scoreboard to be used by The Babe Ruth Field, Freeman Field #2. The scoreboard would be located by the concession building. South Tonka Baseball would like to inBtall a flagpole to be located by the concession stand. South Tonka Baseball would like to move the storage building to a central location between Field #1 and Field #2. The la1.base and 3rd base openings at Freeman Field #2 need to be larger. South Tonka Baseball would like to build two batting cages that would be located parallel to the north side oftb.e existing batting cage at Freeman Field iF3. South Tonka Baseball proposes that a o-foot wide wa1king path be created immediately west of the road located by the right field area ofField #2. To accomplish this, an additional fence would need to be installed 6 feet inside the right field fence. Ideally, this fence would be 12 feet tall, the same height as the other fence. The path could be grass, blacktop, or limestone. Additionally, a bridge could be installed west of the culvert. A Boy Scout seeking to earn his Eagle Scout rank or Tree Trust may be considered to build a bridge. South Tonka Baseball will provide the financing and labor to create the first five improvementS. Weare asking the City of Shorewood to install the fence to create a safer pedestrian route. This also allows the road to remain open for use by vehicles. Brian Tichy Gordon Lindstrom South Tonka Baseball 1FSB! CITY OF SHOREWOOD ORDINANCE NO. AN AMENDMENT TO SHOREWOOD CODE OF ORDINANCES SECTION 1301 RELATING TO PARK DEDICATION FEES . THE CITY OF SHOREWOOD DOES ORDAIN AS FOLLOWS: Section 1: Section 1301 of the Shorewood Code or Ordinances is amended to read: Park Dedication $1,500.00/Unit Section 2: This Ordinance shall be in full force and effect from and enter its passage and publication. 1999. ADOPTED by the City Council of the City of Shorewood this 24th day of May, . ATTEST: WOODY LOVE, MAYOR JAMES C.HURM, CITY ADMINISTRATOR ./I:5(!.., ... CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, MAY 4,1999 CITY COUNCIL CHA.MBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER Chair Callies called the meeting to order at 7:00 p.m. ROLL CALL Present: Chair Callies; Commissioners Collins, Anderson, Woodruff, *Turgeon and **Skramstad; Planning Director Nielsen, and Council Liaison Christine Lizee . Absent: Commissioner Bailey *Commissioner Turgeon arrived at 7:40 p.m. **Commissioner Skramstad arrived at 7:15 p.m. APPROVAL OF MINUTES Planning Commission Minutes - April 20, 1999 . Anderson moved, Collins seconded approving the Planning Commission Minutes of April 20, 1999, as amended: Page 2, Paragraph 2, Last sentence: HeBBepiR CaHRty "MNDOT has been...driveway airedl)' access onto..." Page 2, Paragraph 8:" ...age-resident wordinl!:. as it seems..." Page 2, Paragraph 10: "Bill Gleason of Eagle Crest..." Page 3, Paragraph 6: "...but she has a concern about the llill! road throul!:h the project into Freeman Park. THrgeaB wau.ld Bat...peElestri8B traffle aRly. (Sentence to be moved to paragraph 8) AIs& This road may not..." Page 3, Paragraph 7: DELETE this paragraph Page 3, Paragraph 8: Begin with sentence from Paragraph 6 "Commissioner Turgeon would not...pedestrian traffic only." Page 4, Paragraph 1: "CommissisRer Councilmember Lizee asked..." Page 4, Paragraph 2: "Bill Gleason of Eagle Crest..." Page 4, Paragraph 6, Item #2: "...and the park be pedestrian only." Motion passed 4/0. - " PLANNING COMMISSION MINUTES MAY 4,1999 - PAGE 2 1. 7:00 P.M. PUBLIC HEARING - AMENDMENT TO CONDITIONAL USE PERMIT FOR CLASSROOM ADDITION TO MINNEW ASHTA SCHOOL Applicant: Minnetonka School District 276 Location: 26350 Smithtown Road Planning Director Nielsen presented the requested amendment to the Conditional Use Permit granted to Minnewashta School. The issues are the same as in the original request as is the recommendation from Staff. He noted a detailed landscape plan is still required, but an overflow parking plan has been submitted. Tom Berge, Director of Finance and Operations for Minnewashta Schools, and Mr. Mike Strand, Project Architect, are available to address any questions. Commissioner Anderson asked if this addition indicates a larger number of students anticipated for the future. . Mr. Berge stated it does not. The space will be additional support space for the students currently enrolled. More options for students will be available with this additional space. Commissioner Anderson asked if the school will, at any time in the future, need to be further expanded. Mr. Berge stated that with this expansion, the school will be as large as the district wants it. Commissioner Collins stated he also would not like to see the school expand beyond this. Chair Callies opened the Public Hearing at 7:14p.m. Hearing no public testimony, Chair Callies closed the Public Hearing at 7:15 p.m. Collins moved, Anderson seconded, to recommend approval of th~ amendment to the Conditional Use Permit for classroom addition to Minnewashta School. Motion passed 5/0. . 2. 7:15 P.M. PUBLIC HEARING - C.U.P. AND VARIANCE FOR A SUBSTANDARD LOT IN THE SHORELAND DISTRICT Applicant: Scott Olson Location: 21235 Radisson Road Planning Director Nielsen presented the request for a Conditional Use Permit and Variance for Mr. Olson=s proposed new house. The existing house and garage do not meet setback requirements, and the proposed new structures would. The only C.U.P. criteria that is in need of a variance is the lot width. Staff recommends approval of the C.U.P. and Variance. Mr. Olson was in attendance to answer questions. It was noted the neighbor to the west of Mr. Olson had sent a letter in support of this project. ~ PLANNING COMMISSION MINUTES MAY 4,1999 - PAGE 3 Chair Callies questioned the feasibility of adding to the additional structure. Planning Director Nielsen stated the existing structure is not up to building codes and there is little sense in adding to an unsound building that does not meet setbacks. Chair Callies opened the Public Hearing at 7:30p.m. Horton Brooks, 21195 Radisson Road, the neighbor to the east of the subject property, stated he is highly in favor of Mr. Scott building this new house. Hearing no further public testimony, Chair Callies closed the Public Hearing at 7:35 p.m. . Chair Callies asked what the uses of the lot would be if the existing house was not there. Planning Director Nielsen stated the lot would not be buildable. A variance would be needed in that case also. Commissioner Collins stated he is in favor of this project, but pointed out that the goal of keeping housing stock diverse in Shorewood may be the only drawback. However, the size of the house and property will still provide enough diversity. Collins moved, Anderson seconded to recommend approval of the Conditional Use Permit and Variance for a substandard lot in the shoreland district requested by Scott Olson, 21235 Radisson Road. Motion passed 6/0. 3. DISCUSS COMP PLAN - NATURAL RESOURCES CHAPTER . Planning Director Nielsen recapped changes indicated in writing that were suggested by the City Council. Page by page changes were discussed, and taken note of by Nielsen to update and finalize the draft. Collins moved, Anderson seconded to accept the new draft of the Natural Resources Chapter of the Comprehensive Plan as fmal. Motion passed 6/0. 4. MA TTERS FROM THE FLOOR There were none at this time. 5. DRAFT AGENDA L-R Public Hearing Information Discuss Recreational Structures Discuss Fencing Ordinance Comp Plan: Land Use and Transportation Chapters PLANNING COMMISSION MINUTES MAY 4,1999 - PAGE 4 6. REPORTS There were none at this time. 7. ADJOURNMENT Anderson moved, Collins seconded adjourning the meeting at 8:15 p.m. Motion passed 6/0. RESPECTFULL Y SUBMITTED, Kristine Kitzman Recording Secretary TimeSaver Off Site Secretarial, Inc. . . , '\ . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood. cityhall@shorewood.state.net MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 30 April 1999 RE: Minnewashta Elementary School- C.D.P. for.Classroom Addition (Revised) FILE NO.: 405 (99.04) . In February of this year the City approved a 5800 square foot classroom addition for the Minnewashta Elementary School (see staff report, dated 27 January 1999 - Attachment I). School District officials have decided to build a larger addition as shown on the attached exhibits. As explained in the applicant's request letter (Exhibit A), the revised addition will extend across the rear of the existing building and will contain 9700 square feet of area. Despite the increased size of the revised addition, the issues raised in the previous report remain the same: 1. The proposed addition complies with the setback requirements of the R-IA zoning district in which it is located. 2. The applicant proposes additional trees to the east of the proposed addition. Construction drawings to be submitted fo~ a building permit must include a detailed landscape plan, showing size, species and spacing of proposed plant materials. Any coniferous trees should be a minimum of six feet in height. Deciduous trees should be.a minimum 2.5" caliper. 3. School officials have submitted a plan for handling overflow parking. n ~.1 PRINTED ON RECYCLED PAPER (pA- . . ~ ., Memorandum Re: Minnewashta Elementary (Revised C.U.P.) 30 April 1999 4. The revised plans are subject to the applicant obtaining necessary approvals by the Minnehaha Creek Watershed District. 5. Construction plans to be submitted for a building permit are subject to review and approval by the Fire Marshal. Cc: Jim Hurm Tim Keane Larry Brown Joe pazandak Tom Berge Mike Strand 2 MlNNEw ASHTA CLASSROOM ADDmoN MlNNEWASHTA ELEMENTARY SCHOOL Conditional Use Permit Application Project Description: . The project includes an addition of 9,700 s.f. to the existing 65,000 s.f. Minnewashta Elementary School and minor modifications to the site. The school requires this addition to redistribute the existing student population. Currently, the school is overpopulated and demographic analysis does not show a decrease in student population. Because of the overpopulation, special education classrooms, art rooms, staff lounges, etc., have been converted into classrooms. This addition will allow the school to redistribute the grade levels and gain back the converted rooms. The project consists of four classrooms, one activity room (divisible into three spaces), two student restrooms, one electrical closet, one phone/data room, and circulation spaces connecting to the existing building. Exterior materials and design will match the existing Elementary School. The exterior skin will be brick, prefinished aluminum windows, and prefinished panels that complement the exterior of the existing elementary school. The existing building will have minor remodeling at the connection to the new addition. . The addition will be located on the existing steeply graded grass area between the school building and the asphalt play area/overflow parking area to the North. Currently, this area contains walkways from the elementary school down to the play areas. The walkways, including the accessible route, will be re-routed on the both sides of the addition. All disturbed grass areas will be replaced with new sod. In addition, new trees will be planted from the northeast comer of the existing building, north along the property line, to help soften the boundary between the residential areas and the school. The existing site contains 76 parking stalls plus an overflow parking area to the North. The overflow lot is used during after-school events and provides space for 50 cars. Since this addition. redistributes the existing student population rather than adding more students to the school, new parking areas are not -pl~ned. P:\990\031\e\rlO lOSe.doe Exhibit A APPLICANT'S REOUEST LETTER :- I . . r I I I -- lIl4_TaP I J , / / ~ / -~ / ~ El<lSTNG ASPWAl.'PU .=~ !eSCD~~lE&~ ~ /nt4'" - - lD~IIlD~--- 11~ m I ('1._ 6l'J ClM&PlOCI"I ACDlTICN ~ I I } _6'11 =~- 10 -.afj1"W:NCl!_ ("\t~ , (/?U~ L' ~~- I'laNIID ClIl 25' _ I'Q.!lI ClIl ,. BAllE - IUIIJ:ltIl _lIl& ~- r- ~ ~ OWl LHt IBCNi L @6mlPL..AN . - ,..... CB -, I - =...... cf- ...... ... =- .... :.~& IE Lt.. · -- --- ....- -- *lit - .. .- QIIIIIIlII ..... ~~ ..... .. 001/00/" -... -- III_ _OBI /a;\_ lI1\oI\..,\rlGO.lhrl -... -... IIVMl - IIP8 lIPS . ........ =~HTA ...... SITE PLAN ....... Exhibit B PROPOSED SITE PLAN . ,. / I /1 ,. I I ! / / I I I I I I I I I / I / I I / / / ,. ; / / I ; ,. ! / ; i I f / I / I / /u . @fI1.OClRPL..AN - ....r." ,,- 1/ I ; / / ! , ! ~ T j i l / I /~ I I 1 I tTI I ~ : I I I I ~ I I t,-...r~A , , , , , , , , , , 1;- HALl. ~ CLASSROOM ~ CLASSROOM !i&d . 11 IlReAI:OUT 5i:id i II WST. ~ rL/ ~ ~"t I ~- b&d ,_ kif);' 'X)( ')(4'- 'X X ~ .S"~ E- !:l.fCT. ~ ',~ .' x )()( ~.- ~ 0)< x ^ ,. I..-l1...tL.... 1',' )'.... xf)( *..""."l'!.....,l'I'.~"'l'i,.._..J!!l.'""'- ;x x ~y ~~x-..:~~ ~:;..~..~- ..' >y< ~ . x x /xXN?>.^x f , x .~.,)( ,. /,:>; x x x x ',)f, XXX' )< lXX, . ?Yxxv.!>0,(')(Y .xx )> )'.. )( oX )( X x ;x, x xXx ;x~. ), E0x X V'X xX;x 'y . "\IA V"i >->\?\tx:x. . ,>( ~ X x)'. r:X)'- x)<. . l>\...XJX x x x . ..( . .x Y q~ > y. . x x x., .,,('V ,;x" f;f<. >0(:x x.:x >^.x'" . :>f.xX;f)l., '. Y''".. <,)("'" r XA-~):; / '.. +,r.;;>: )<>:~ X.~);?5<X::X '.N2W' ";'_' '",",,-,.. '" . . ">:,,Ay.,..../.'v/'..,;x. x .\/..,..~.,' . '''' >. '''--.., 'X' '/"V' / x :.....x K . (--;<~ . x< . "'" ',v' )'7,)"( .>\^- L.f> >< ' ~ ^ ^ >' ;')(. ,l""/y \J'-,,(Xy ( . t~.. X .X >:.. ^ )', )< );. /'~ ..:~o;' K:>fx\..VK>0^f0x ," ) ~.:>S(~X(,.~>> }I..t "i'('..J"":x,r ~'<<~A " , 'X>~ '. ;:"";.. - - fr ')()(x X ,)()()( ! ~X...x...x X, X,.X X X X . ~Y\;Y"'"X'>0(x:Ym0X )<,., ~. ' , X /..)(X /' ~ /yY, ;":J\X,/)l' jJ<. X)< XXX /. t" >)> X X X')'x>< .'. ,., : -r)< ~y!, ~^ ^. :-: ")::. ". ");. ::~< R.~..,.. . - .....~... ....... ..- l}Vx 'x >?'x .;x: .~... .)SX ~;\>0< XX&- ?)/ '. " .~)(' 7)(;... Xx. 'v' 'Y )'>1'>1,)(y.'5./' , ;X,' .;}: /l iifir1X X ' ~~ xx"xWC .'>-: IN", XXXXX. iV. .^ X A..' ... N7, /\^^^ .r", .x" .. III ~ u"'~' '.)<. }(X ..' ," ,) ~'" ,1-:;L"" ~::;". /.. , '. X .x y CLASSROOM Ei!ii3 III ~ ~ T "T I I I I ~ 4 U..1. II \~ C /~ -....0 ...E ... .)\ ,~'J .x 0<' .' }(\t" ." ....;~~ &oYS ~6&:J PHON!:/l)ATA bi:h::::I' ........ :."" '!III''::Jl . ,""7"V,,' ; X X '. . 4< X : x " XXXXXXX)()< 'Xxx x:x x ,( 'AV X >< >< x x x ;(y, .>,~7; )l~'~. 7'X:.Z~X , . ,xxx 1 >s?Y" , " , '-, ><x '')(.....~.0. , " >X~x'x "x' . x. X)2'x.x .' ~:>;:,.{ . x>:;", x/v )( , :9<,:~ Q.'(>. : :::~~'().l.:~' '4):,X '/x t / XXS(X)! .' . '::;,:X ' ';JIF"""'=='''''''' . , :..,...- ....-..- ^ x )(~ )( x':x x ~. X .):/ ~)';. )!Y(,/x.x", "<x x", ; ~ ^/' x x )< /' :t<x X!X )(;X 1 X X X, 1< X X . X X )( ;X X)<. x /' X X ~;X;iI:-'~'~;X;: : )(; xB>S<:X : XX~ . :.>6< >(x>>:~.~x.x~Xx~ :~rxX?')(Y;OO~' ~:~t . 'i.....~-.. /" ,)(..... /) " .......; ." ;(}(" v 11' >~~<,X~>(;~;><>. ':'i" ") XSSr;X;~>: ~ ~(>.. :x "'. ~X;;y~l'y,><>(X" "'. f.tX: i >x)>x9Q\;~" >Yx"<k' . >Z X X/V '>X(YX'/X>n :"',x.) /' " ! .... .">:' ..-.: )<, ," ./ JX'~ / ...../\.)~,- ." "i:(" ;x...~~..............~-~$....;f.,...:if ~ ,., , , ,)V,~~<j..jxv~; '~>iY ,>iAU;" , ;X! >)&:'::".~.' K"x 70<'" il~:. ".~ ,.. . ~>"A' '. X. ') ,/'.." '. '. . i', '. " ..' ,.;x /')("'>/"". <y' 'v>')<>.../ -., ,~: "..~.(>~~....~,,>;>< ,..,::>.~;:(: '..., . :'~v.:,. ...:....:. .,..~//'.. .... .."., '..:' . '}< '\ . x'yx )(J' ~'X .. I l> ' '/'X'Vi'X"~' . " :r,)(:>X"'^'~ ;.: )'':A 'x;x;:.','/\("/')(y :! i ! l '><; ').(') v't:'~'. /. ",.. ....x... x.)<~~"':f;;;.L!' ~( )( ~,Y /,;x, . . ; : ,; / 'x yy~ x0 1'-...'....-. '-.. ~/.:~ ;.~.~Q<).< S~'~~~'x'X)(~;?Yl~_.__.L._.._..L._..J._._........LL_..._ >~~~X>S*\Q~"':X r " /'x:';:>0>& x /:x:; ..-,.,--......---..L---.....-.-.--l.------....x:r.?5~(>>;x<~>). x;<x(.~ "X. > ~/>/'.<)/xVx ^" , ~/')( :y'. '>, >:,,'><.,x t ,,' x",,'" ~<, . (<;()<x X x A;x.'), ; (iX :. ., .li, X ^ > , ,~t ". ~xx>~;~*r M>(..;.. ~<<~.:~.'..:.y~.~.~..... . '. XX.)(X X)< x :x ,x ~ ::XV'x rx:>,:' / 7XXX~:>(x><x>.,~ ~>x7"';:;:X,X)(, .. ~x " CLASSROOM !ibd 1, I I I I j t i I I I t ~ . &1l!:AI:OUT ~ i ~<r-w I -.:kJ )<~~ ,:X ';x -x'~ x ^ xXXi. ^ : X XX") 'X )< x- >'-,/ X;( )I X ,'>l X X ~ X )< )(:x '>...vX';<, '-':" X.,' A. ~~ ...,!-i).:,l X X ~ <.xiIJ\2<A>):~ ,'., 'XY x.. /9/ 'yo . . W' >S!x>~>< \. , 7, \( )>' /',,'/'x' >(..,.... :. "'~X~/XX/)l ;;x ,X x~.)'>, ,.x /\/., i ):x ";.l.ss>S,.X.. ><> /....>...X .?x><1t... '. X X)''v ...)i.>?,.,,;x;X)"'Y~.' ~ ,:....> )/'v y: x~' ~. . "~}f'" . > X .''X'''' (... ; ';: )< "">r'xX'Y","J.0 .....;, ".' "V}~ ~;,". . '''._ y~- ., ).' '. X)::' 'x " ;,.Xi }! ' ....,>.....,x.,)',)<./, ,/':9 .,.' .' );:"'7,7'<> ,) kc. . X,/:::;;,'/',>(, ,1<.;; ..i~., ~.:.^eW.vi..'. ;..:'-JY. ".'.~ '~J /-, ).( F. A. .)1)')' .)t. /; l~- .~-\.(. .... x ^. ... X . '. ~;A~., , . 'x" '/, :)::.~~)<x 'cX>.)< ....A~i).. ./'-...:.... .., ~....... ';">:;:<"'\ . ... r u....... . ,> J'\iiX X. X ' ~ :.;~xYS ' . ~.rYYY .,y ")", <'r:: . >^^j....,X"x,/~/'...XX (II CB - -..... ,..... - (J' ~... ;.;L ..... M _.iIL.IE -- ....... . - ;"llII_ ....- -- *lit - ~- 0--.. ..... ..... ..... .. N/OO/" -III: _ __ _OBI 11Io_ k,lIf\_l\oI\..,\o1-, _ III lIPS _.. lIPS IIVMl .. ...... MINNElfASHTA ADDITION .... FLOOR PLAN ........ A1nn Exhibit C PROPOSED FLOOR PLAN jt ... ,>" - -... ~l_ I::" PAWeT . li:o.OI'~. (f ~... .=~. .=~. --- - _.Ill _."IE -- ....... .. - ~ ~ -- ...... -~r '- Q NORTH COIRT'T"~O EI.EYATION - III'. r.., . Q COI.lmYARO El.EYATION - lI8'. r.., o.IIIl . _OI'~. - li:o.OI' PAWeT . ..... .. D* ...... .=~. @ NORTH El.!vATION - III'. r.r .. -. ... N!0I!Pt _1 ,.. 01" ttAIAPeT . - li:o.OI' PAUPeT . __ COIlIlI'IIOIW. OBI 110_ 1I:,......1\oI\_,oaoo..I1q . -... -... IIIVMt !IN !IN .. -~. .=P'l.OCOt. ...... MINNEWASHTA ADDITION ~ EAST EJ.!YATION ~ WE$T El.!YATION - III'. r4' III' . r.., ..... mERIOR ELEVATIONS liliiii..... Exhibit D PROPOSED BillLDING ELEVATIONS CITY OF .. .SHOREWOOD 5755 COUNTRY CLUB ROAD - SHOREWQOD, MINNESOTA 55331-8927 -(612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood . cityhaUOshorewood.state.net MEMORANDUM TO: Planning Commission, Mayor and City Council . FROM: Brad Nielsen DATE: 27 January 1999 RE: Minnewashta Elementary School- C.U.P. fof Classroom Addition FILE NO.: 405(99.02) BACKGROUND . The Cunningham Group, an architectural frrm selected by the Minnetonka School District; has, submitted plans for a classroom addition to be located on the north end of the existing Minnewashta Elementary School building. Since the school property (see Site Location map - Exhibit A, attached) is located in an R-IA, Single-Family Residential zoning district, the addition requires a conditional use permit. . The. school property contains approximately 21.37 acres of land. In addition to the existing building, the site is occupied by parking areas on the south and west sides of the building, playground facilities and ball fields to the north of the building, and the City's water tower on the west side of the site. As explained in the applicant's request letter (Exhibit B), the existing building' contains 65,000 square feet of area. They propose to add approximately 5800 square feet of classroom area as shown on Exhibit C. The addition will extend the building approximately 66 feet to the north. Attachment I o PRINTI!O ON RECYCLED PAPER Memorandum Re:- Minnewashta Elementary School C.D.P. 27 January 1999 ISSUES AND ANALYSIS Section 1201.10 Subd. 4.b; of the Shorewood Zoning Code sets forth conditions for public school facilities in residential zoning districts. following is how the proposed addition complies with Shorewood's zoning regulations: 1. Building Setbacks. .. The required side yard setback is 20 feet. Although the existing building is only 15 feet from the east side of the site, the proposed addition is shown at 120 feet. front and rear yard setbacks are not an issue with respect to the addition. . 2. Screening and Landscaping. The applicant's site plan shows the location-of existing trees that were planted in conjunction with an addition which was approved in 1992. However, no new landscaping has been included for this addition. It is recommended that additional landscaping be provided on the east side of the addition to soften the mass of the building as viewed from residential properties to the east. Approval of the conditional use permit should be contingent on the applicant submitting a landscape plan showing size, species and spacing of proposed landscape materials. The plant schedule should include some evergreen trees (minimum six foot height) for winter season screening. 3. Parking. Elementary schools are required tQ provide off-street parking based on one space per classroom, plus one space for each 50 students. The school presently has 76 parking spaces, not including bus parking. The bituminous play area on the north side of the building can accommodate as many as 50 ovetflow spaces for special after- school events. . While this amount of parking technically complies witlithe Zoning Code, area residents have noted that on-street parking frequently occurs during special events at the school. Neither Smithtown Road, nor Strawberry Lane is wide enough to accommodate on-street parking and still maintain the safe flow of traffic. It has been suggested that the overflow parking area at the rear of the building is underutilized, . either because the gate is not always opened for special events, or people are simply unaware that they can park there. "- This issue has been raised with school officials, and it haS been suggested that they 'submit a plan for ensuring that the ovetflow parking is ~ available for after-school events. For example, one official suggests that some sort of signage be erected to direct people to the ovetflow area. Possibly the school could advise parents through periodic newsletters that the overflow parking area exists. -2- - . . . . Memorandum Re: Minnewashta Elementary School C.U.P. 27 January 1999 4. Off-street Loading. This item was resolved with the last addition to the building. School buses use the westerly driveway entrance to pick up and drop off students. The lOCation and circulation of bus loading is considered adequate for the proposed addition. 5. General C.U.P. Requirements. The proposed addition is consistent with the general requirements for conditional use permits' provided by Section 1201.04 Subd. 1.(d)( 1) of the Zoning Code. One final issue that the applicant has been asked to address has to do with site drainage. The applicant points out that when the 1992 addition was built, sufficient poBding was provided at the north end of the school property to accommodate future additions. Approval of the conditional use permit should be contingent upon Watershed District approval of the stormwater runoff calculations that have been submitted by the applicant. RECOMMENDATION The School District's plans for expansion of Minnewashta Elementary generally comply with the requirements of Shorewood's zoning regulations. It appears that the issue of off- street parking can be mitigated by operational. measures. Approval ofthe.C.U.P. is recommended subject to the following conditions: A. The applicant should submit a landscape plan for the area to the eastof the addition. B. School officials should submit a plan for handling overflow parking, ensuring that the back lot is available and publicized. C. Approval of the plans is contingent upon the applicant obtaining any necessary permits from the Minnehaha Creek Watershed District. D. Construction plans submitted for a building permit are subject to review and approval of the Fire Marshal. Cc: Jim Hurm Tim Keane Larry BrownnJoe pazandak Tom Berge Mike Strand -3- ~.;:::.~~ · I.. BI~~~e.u MlI~:f 1lO l,..i.- ~ DI ~;..-;;'- ,g! ~ ~ - '!no ,.... I-- ... ~ 1 Irt>." t .~ CI)~:l -\ V ~ Q~9; P*) 4o.. '- . '-~ "'''{- [J[I '" -:..;. ~ ~. '1, ~ ~ ,: , , , '::i~m__ ~'~. '.~=:; : 2~~~ ,',' ~ >- ,r; I'" t~ - CIJLD E,_ I ~ ~ ~~::y 1~~ 0 ~ -~' Ir - ~~l ~ \ -am t · r---K V { .~'" I ~ 7 - ... IlCSI A I ~ {... /_.." · X~ SUbjA4~ P ~ ~ - " 7\\ .L 2 . ~ rr- ~ - s_~~ ~ - / / _"-}I ~/V ~ ,/11 'OINTECOURT Ii a ~~K ~[,{ ~ - 'OINTE CIRCLE" --- .1 ~ r-~Ll v l%':"'--- - · ~ il L./'ir .lr cas N c7 ' ' ~'"'ii" Jif ...\ ~ --v- :T:= _ NORTH g . 04- ~ ~ Not to Scale I ' F ~ ' ."-. ~ hiP~YCf ~4o-4o~ Y I S11lI' 81 RRY 7/ - 8 t ~. ~k)/ li-- ~ DR l!! IR.tV k.~ [)dl C{(/ V w ____~II- ,;: ,~ll' ~ II II 0 ' :: v;1JjEiJ ~ +- r-- tl H.... ~."ooc "--;/ fOil I ~ 71 ~'-'I'IIIII-:t- L--- ~ Exhibit A SITE LOCA,'I'ION Minnewashta Elementary School Addition - CUP UPPER LAKE MINNETONKA :::; ~ I ~~~\ RD \ \ 1 I . -- -~ - . WAY I-- . MANN jY -lANHASSEN 62ND ST W "d ~ - i - o VI n ~ 'ai3~Z~ lf~~r . r 5 ;i;: . 0 = ~rnOC: 0.. _. <: _. 0;;-;=0..... = (') ~ 0 OQO~8 13 So 0 ~ fi)' ~ E CD ~s fi e e: fi)' ~ Q. I:t. Ii 0\ goo"Q fit=Q.! S i. a- g. a- ~ s.OQ o ~OQ i: ~~t! ~It~i =J8S 1 . _ Q I .~ ~ e;'2!. fit 0 OQ t:: ~ i~!l "8 a g. ~ "[ :S. OQ g ~ a ~ .... g. ~ l>> =g~ o . c:r g rA go "Q (') a- ~ a ~. 8.. 0 ~ ~ 0 =:r ~rA. G'<>=IrAO II' ~ ~ ~ it g. ~ a- g' ~ 6: ~ ~ g.~: o :=.: e: 0 e- c:r g ..., Po~. 0 ~ -. r:: fJl -. 0 M) =:r rA :=.: s: -. ~.= = ~ 0 a Po;:X. C. ;s,.... ;:r... ...... ~ g;:::s=oi ~;: l:t.g1~ 8~~ e. l:t' r;:t e: = Q. g i [a ~'~.I' ~ l 1>> OQ ~. ~ = t~ 0 I:S s-:::: ~ g. "Q::S Pooc:r-a [a- s- "Q 0 ~ S' ..... G o a '2. eOQ "Q ~ ~ i ! a. a- ~ .f &;. ~~ [a: ~~ S' r- i ~~ 8 a 1l.~ ft!3~eS-~if rA _. tD G.g ~1t~~eoEb-< eo=~a~~~ "Q 0 s: .C:: g !. ~a.SJi !la 9 ! g" !l. rA ='~ a-8 .., :::: ~ OQ ~ o i3 -8 g" (:5 @t .rA g"r?Q:aa SOS-gOsc:r go ~ !l. ~ ~ ~ a ~oSoQ.s~~ iglt~1 g'8rA!3g.~ -'13 l't ~ 0 =:r - fr....rAO ~'a ~ ~tJl 'g OQ ~ == ~ ~ .g. ~f!g"!~a - c:r Po -. 8 If ~ ::to Q. ~ = ~ ; F- !. ~ ~. 13 "Q ~ S' fit _. ~ s: = 0 5 o' ~ ;:X. rA. ~ .., ..., fii' = "Q 0 ~~=:r!3~Ei !3a-agUg. 8.0e.=:r8! g: e. ~ It El a OQ st. S' g a.. ~ a. dQ ~ c. = rA It eo ~.j'6 ~ ~18-r~[ i.i~~I! = ::;r' Q. ~ OQi S 8 "Q rn c:r a-r-~ne: tD..,;f g=:r Q. 13 = t:r rA' S' ..rA 1 G =:r r-OQ 0 ~ 8. a ;i' g _rA"Qo~o ~j'la !.2 = fIJ moS. . a- :::I...., (') a.~ e. . ~nOl>>(')rAS::~ S. i ~ Q. a So (;t. ; (JQflJf;lR",gB"Q e. ~ tt. ~ a - C! a = 0 0 ~ _.., ~ c..;;;;. c:r!3=o::<..2~~ g !A g. S' So S. =:r :4- P'i"~ ~ {I.! 0 :! lit S' rA rA~tr:I(') a- .~ e (') ~_:=' OrAoQ.::;r';;rg... 8 ~!3 g g fi)' =:I a ::sPofIJ.....-l>>g <: _." '8 _. Q. .... ~ a g' ~ "Q ~ e: ~ ~ as:::l g.~ g g'e: ::l S ~ g'"8 s tr g. o e..,fIJ P"[ t ~ = ~ i Ii'" a .m. ~ a-I:ql a. '13 00 08 !2"s.g rA::s Q.8"o{l.! ~1i ~Q.S:-'" ~ (:5.. a-9tD~8 -~GO~Q. 8 J:l Q ~ &;. 5 It ~.. i ~ g - ~ r"8 g:OQ'i.!. ~ g. "[ ! [ fi J' i I g.~ fa s ~ s- 8 .p fi)' '8 It '2 c; S! .; g. 'S i' ~ l>>[R a _. . Q. _. a..,;f!"'l) G e. g o' t:r ~ 8' ;:l P 0 208 g- rA ~ n o 1:1 e: C:t. o 1:1 !. ~ ;p i >- "0 '& g :::to o 1:1 II ~i II a~ ~g ~ . . . . I- I I I I I ~ 1-- ------c -- au.1E!l TClIP . -- IlIII.DIIG I!l<l&lIl& ~- f-- Y-- OWl LN: FeICIIG I ~ 'NOElell' - I11III @ensfIUH - '.""4 EI - -... ~.......... (f ....... .... ::r:- ..... M ...... .... ;;... . -- -- - -- - -"lI- 0IIIIIIII ..... ~~ ...... .. _III: 1/5/" 11110 -- III" "\II\IlIO\u\m.t\r1l1OAw1 -., -., ~ 8D IIPB IIPB DB ....,. MINNEWASHTA CLASSROOM ADDITION CONDITIONAL USE PERMIT ....... SITE PLAN ......., ninn Exhibit C PROPOSED SITE PLAN . / I I I . ~lUICIIfIUN - ".'14 ~J 'I I i i ! I i I ~ I Ll -Co ~~ ~1J1~~ I r ~ ~ 't:iiL:1 Mlt .~ 1::1 ~~ r li --f'>--"--; ~~~~- ...- y " v j ~ I I, I ~ ~' /, '" " ' ,)t)/)<." '" ,x ~" , ~,' ' >;, \,x....)<.y',>; ",," x ';" )>" ~ " .( "" >", )( ",/....y{, ",X",j" ~ . .;<: . ~X~ A.,....... ,.., ... .. ..../'.......~ ' " ""', )-" , ~ . ..' " ," >" X"'" , /')< ",,, '" %~""" "" ", if'j;, ',', " .. ..... "'".,,'" ". i . "., )ix'\( X )('-/ >- . ';</X" . J" ' " ~k ...x" . /'-, ,,"""'" ^. X ').-,~: X ).( ,.,. ," .... ". "",:./" ". ;; >". '" , . Y,,;""< i~" Yo, V "'V' ',,,' '.' .'" ,""" /' ~ /.. .,' ,)( X .' ' ...../ X........... ~'''..' " ~ ..",'~, "' '" >" ", ,".X '. i "'.. 7" ,.' IT" "^y .... .>( ".,f '~. .'''' '....i~..' ... ~I X -;<<X, ,/>" '" . i. X ,/~. g~(X Y'/' ,.", W" x>>:'~>>' X y '.,.,.' /'. '>,,' "d" ~ :"xy )( jo{ 'x )( 'X )j . )~;, X ~ ?<.,;x ~" ..' x x x x"X.yX ): '. }<;>" ~o<x:,X\( ,", x x x 'X X Xi Y)< , ' ,)<.j>" ~,"x v' '''' y, ''X :X x xx "X~. 1 X X X 'X X XY A~.> .. XXX,,,:X XXX' ii -",)(' XX ~X7vX. x.;<.,;<.,;<..,Y ,X./.,) " ~ Eid , i ! i i i ! I ! ! i i i i I i , , i CI..A5SRlXlM ~ EX::X 'hY-")<....,", 0,)< ;X~X . ,">" X,)< x >..x.)<;'fr.;~: >< 0xXfxx.." ", X 'X ,~ ,)( x x '. ,.' x 'X 'x ,,)!. 'X 'X \.( '^x ' IX X Y)(''>: X x, . x '>" x,x,)!.. , X <x "'~" "~ )<X>:, ?Sly!'Y<;(y , ~ ", x , '. X'y" ~ ~ ~~. >2/ ~ CIRCULATION ~ ~lIlA1QID-- ........- ......_1CIOlOL -- " , > ~ ...X ><~ ""~:~x)~~ . :".'X, ;":., ~.,~"v ('~: , , "'x:/.~Y:~~ "', ;0 >!,'X \< '''/<XX. ,;< )< '><' v );, , '>(',>(.)<' V' . \.<X>Q()<:)('>~.0./: ~~. ~ ~~~><$,X,. (4~;A" / . '~';-::' , )< .... ');", .X' >"; x' "." ~ .., ...../ CI.AeelIIOOM tid I- +1- ~ ~ :j W o" ./ '" X X 'X ' ", ,',,?S:'Xx "" " ...' ...- >:><11/ ' X >~ X , .,,7, ,X. >~,,/ .? ^ . . '''/.</'(X X:" XX> , "-, 7,/<., .x: v.>t> \( x y x,."" ," ' ~ "",., " :"7" 7)(" . .... .,,' x.. /' }", ,,)l", )< .~ .~ ....... BI1\I'1IGa M.JCDU' 10 ~T"""TMI:UDf -"'..-lDI :x...... ,~ ".., ", ,X'""'" "'. '"". "x >< " .k:' >< ,.X " '/X;x.~ >}(y,,' " "..:.<\~( . , ".>,.( :lIt~ ..!' IY.", :x~~ >~;( , " " " :x XV" X., ' ..~ }s{ , ,,' ", >'xt;! " ", ", ,,; ~g.,,"$ ')( /xX,~"."''''''''", , X ' "",,"''\r' , " >< X,., '.. " . :.,~; .J'- ~., /', , 'y:" Y'''x,.. ,.< ", ", ,~' ,." ", >""" f'~""'" " / / "'x", ." ....\.,x ...... ,~,l\ " '....., "X" / :>~~. /' ;x'" x..~):." ",,:;;';X,. X " ,:d:.' :"X' Y" " < ,){X, '", " 'x 'x ' " ." '< ,,' "" ( Y'....., ':x X' .", 7-, . ; ')( .~- 7).( >~l. .~ ~X. ", .---- ,,-," , ');;., " )<, / ,,'i<, " ':Xx:X~" ,,><" .:X:: -' ..., ,.(" ",,'y., '" '" '. ",X" -i-----... I -..-" X,,: ,,){' ~ , "" "'. X X ...""XX Y ~. 'V" "X )( .......,"'>"y' V V "'/' ,)\...".~">f. I \, ......,+""..""'" i i ~ ! ! I ...., :'::x '0; 'Xx. (~yx ",.J "XX'" ",:>)" ><)( . ~>"., :.,.:,.",. ",~X,,;, ", "V"."'/\/''/'V'''v V V'" I I, I -rr' 1 II N4' j! "'w,.."...."'''.".~,..,..,,::.f-;:x::s9~[I U' / II i: ~ HvMx ,..".. , ~ "", " ~A. ' ~ " i, x xtk ",,)< .", ,x. x V "'>?X'iXx, , . x",-x."X;x,,.! i ..,;V X "'K.:.";<;;' "'- ," ' "~ ",,':;;,,/~ ')( '/ ,/ X'X" ..:x ---'" ", ~x ..-'~ -'.}' "" V'--x:r.,zgx.:., ' s-tX'..228 )<"..7 - .,:,,~~.'" .... ~"')~" .".......,... ./ .f.. . X';<" .;:r.. / <"x, 'X" ,," ','':-d X. "'" x ". 'v , j"''X .... " /""')( "'. "" " ,," "" "', , (...../..x., "/^x'\)</X. 7-""'x'>g':X , ;x:""/"" <:><.Y\~ ,.-,r;-".." ~'>G.';' . (':x">( >< ..' 'x". .': , .!'\.,$.'.< y~_-:;.,' -x ~ "')" -x 'X 'X"! .. " ", ..,., ... ""'" X Nt' Y, ;/.' " "" >"" .. y'\lx X )go )( Y VolV ,,'XV!V' " X"1]1!" w.l14 'VV~"=""" <)<)< - - ..... ~I- (f ...... .... ::r:- ..... '" ...... .... ..... . - ~- - --- .... - .JJ'- 0IIIIIIII ..... ~~ ..... .. 1/5/" -.111: t11110 __ lID ..... "\II\IlIO\u\-\a1l1OAw1 _ III IIPB _., IlfIl IIr,IlD DB .~ ~ ...... MINNEWASHTA CLASSROOM ADDITION CONDITIONAL USE. PERMIT ....,. FLOOR PLAN ......., ..... A 1 nn Exhibit D FLOOR PLAN - PROPOSED ADDITION . . '" fTtlP'~_. ...... . ._II.DClIl. ..... Q .,.UYATIClN .... . '14 f-~-' ...... . . _1\DllR. ..... - -.... ~.- cr ....... .... =- '-M -.... .... ..... . ;... - -- ..... - oJ(- ClIIdIII ..... ~~ ...... ... I/IIet _.... tIIlH __ lID ...... 1l:\lll\llO\u\oIloel\lllIGO.Oc _ ., lIPB _., lIPB Ilr/lIt - ..... MINNEWASHTA CLASSROOM ADDITION CONDITIONAL USE PERMIT ~ NCR!M ILIVATICN .... . '14 fTtlP'cr-.._. ...... . _1\DllR. ..... @ lAM' ILIYATIClN .... . '14 ...... EXTERIOR ELEVATIONS ....-....r A~nn Exhibit E BUILDING ELEVATIONS " RESOLUTION NO. 99-_ A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR THE MINNEWASHTA ELEMENTARY SCHOOL WHEREAS, the Minnetonka Public School District (Applicant) is the owner of real property located at 26350 Smithtown Road in the City of Shorewood, County of Hennepin, State of Minnesota, legally described on Exhibit A, attached; and WHEREAS, the Applicant proposes to add on to the rear of the existing school building to accommodate population growth within the school district; and WHEREAS, the Applicant has applied for a conditional use permit to enlarge the school; and . WHEREAS, Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 30 April 1999, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on 4 May 1999, the minutes of which meeting are on file at City Hall; and WHEREAS, Applicant's request for a conditional use permit was considered by the City Council at their regular meeting on 24 May 1999, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. district. That the Subject Property is located in an R-IA single-family residential zoning 2. That the Subject property contains approximately 21.37 acres of land. 3. That the Applicant proposes to add on to the existing 65,000 square foot building another 9700 square feet for a total of 74,700 square feet. 4. property. That the proposed addition will be 20 feet from the easterly lot line of the 5. That the applicant has submitted a conceptual landscaping plan showing additional trees to be planted along the easterly side of the property. 6. That the applicant has submitted a plan for ensuring that an overflow parking lot at the rear of the building is available for after school events. 7. That the applicant has submitted runoff calculations demonstrating that existing drainage facilities on the property are adequate to accommodate the proposed addition. CONCLUSIONS 1. That based upon the foregoing, the City Council hereby grants the Applicant's request for a conditional use permit subject to the following: . a. Grading, drainage and erosion control shall comply with the recommendations of the City Engineer and the Minnehaha Creek Watershed District. b. The applicant must provide a detailed landscape plan for the easterly side of the property, showing size, species and spacing of proposed landscape materials. The landscape plan shall be subject to approval by the City Council. c. That school officials will implement the overflow parking measures set forth in Exhibit B, attached hereto and made a part hereof. 2. That the City Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of May, 1999. Woody Love, Mayor ATTEST: James C. Hurm, City Administrator -2- . . 'Legal Description "Thar pan of me Sourheast Quarter of the Northwest Quarter of Section 32, Township 117, Range 23, described as beginning at the intersection of the North line of said Southeast Quaner with a line drawn Northerly parallel with the West line of said Southeast Quarter, from a point on the South line of said Southeast Quaner distant 742.5 feet Easterly from the Southwest Corner of said Southeast Quarter: thence Southerly along said parallel line 628.57 feet; thence Easterly parallel with the North line of said Southeast Quarter to the intersection with a line drawn Northerly parallel with the East line of said Southeast Quarter, from a point on the South line of said Southeast Quaner distant 1089 feet Easterly from said Southwest corner; thence Northerly along the last-described parallel line to the North line of said Southeast Quaner; thence Westerly along said North line to the point of beginning. A portion of the East line of the above-described tract is marked by Judicial Landmarks set pursuant to Torrens Case No. 16413: Ai'iD That pan of the Southeast Quaner of the Northwest Quarter of Section 32, Township 117 North, Range 23 West of the 5th Principal Meridian described as follows: Beginning at a point on the South line of said Southeast Quarter of the Northwest Quarter distant 1089.00 feet East from the Southwest corner of said Southeast Quarter of the Northwest Quarter; thence Westerly, along said South line, a distance of 126.50 feet: thence Northerly, parallel with the West line of said Southeast Quarter of the Northwest Quaner, a distance of 215.00 feet; thence Westerly, parallel with said South line, a distance of 220.00 feet: thence Northerly, parallel with said West line, a distance of 521.56 feet. to a point distant 628.57 feet Southerly from the North line of said Southeast Quaner of the Northwest Quarter, as measured along said parallel line: thence Easterly, parallel with said North line, a distance of 346.53 feet, to the intersection with a line drawn Northerly, parallel with the East line of said Southeast Quarter of the Northwest Quarter, from the point of beginning; thence Southerly, along last said parallel line, a distance of 730.93 feet to the point of beginning; AJ.'ID That part of the Southeast Quaner of the North\vest Quarter of Section 32, Township 117, Range 23 and that part of the Southwest Quaner of the Northeast Quarter of Section 32, Township 117. Range 23 all in :\t!innesota described as follows: Commencing at a point on the East-West Quarter-section line of said Section 32 a distance of 1089.00 feet Easterlv from the Southwest corner of said Southeast Quarter of the Northwest Quarter; thence Northerly, parallel with the North-South Quaner- section line of said Section 32, a distance of 856.55 feet to a Judicial Landmark set pursuant to Torrens Case No. 16413; thence Easterly, parallel with said East-West Quarter-section line 330.00 feet; thence Southerly, parallel with said North-South Quarter-section line to said East-West Quarter- section line; thence Westerly along said East-West Quarter-section line to the point of beginning." P.I.N. 32-117-23-24-0013 and 0011 Exhibit A . ... EJlr COpy Principal ~Iinnewashta Elementary School 26330 Smith town Road Excelsior. ,\1:-1 33331 ~~cc~nw7~~'lnl F EB 1 7 1999 ! U ! I (612) -!70-2630 (612) -!iO-2636 fax By /~~.; ~ ._. . - :-.". .{i~~ -'_if',.,r _~,I.:.~.. "iJ -_...,.,.,. .,. ""1 .. - .,,~ " '...... .,(. '':'''''''''...- ,. / ,. i . - ""'-'" February 17, 1999 To: Shorewood City Council From: Lloyd Law;?. J? ~ Parking at Minnewashta Re: I am writing this letter in response to your voice message on February 11, 1999. With the growth of~rinnewashta, parking has become a problem for the local neighborhood. To heip solve the problem the school will put the following measures into effect at our next night event: 1. 2. '" .J. 4. 5. . The back playground will be open for parking. All parents will be notified that space is available for their parking needs. Overflow parking signs will be posted to assist parents. We will notify the custodian whenever these events are being held so he can open the back gate and post signs. The back doors to the school will be open for easy entrance from the back parking lot. Cc: Brad Nielson Tom Berge Gene George Exhibit B SERVING THE COMMt::-IITlES OF: :-II~~ETO-;K.\. CH.\-;H,\SSE-;. DEEPH.\\'EX. E~E~ PRAIRIE. EXCELSIOR. GREE;';\\li"0. SHORE\VOOD. Tll;';l\.\ Sw. V . . ,.., MEMORANDUM TO: FROM: DA TE: RE: FILE NO.: BACKGROUND CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.state.netlshorewood . cityhall@shorewood.state.net Planning Commission, Mayor and City Council Brad Nielsen 29 April 1999 Olson, Scott - Variance to Build on a Sqbstandard Lot '. 405 (99.05) Mr. Scott Olson proposes to demolish his existing house and build a new one at 21235 Radisson Road (see Site Location map - Exhibit A, attached). The lot is substandard for the R-IA/S, Single-Family ResidentiallShoreland, zoning district in which it is located. Consequently, Mr. Olson has requested a conditional use permit and a variance to build on a lot that does not meet 70 percent of the width and area requirements of the Zoning Code. As can be seen on Exhibit B, Mr. Olson's property is an irregular shaped property located on the north end of Christmas Lake. The lot contains approximately 17,184 square feet of area and measures 65.5 feet wide at the 50-foot building line. Although the lot widens to 77 feet, it tapers again to only 23 feet near the lake. The. lot is occupied by an existing . home that does not comply with current side yard setback requirements, and a detached garage that complies with neither front or side yard setback requirements. The amount of impervious surface on the site is approximately 18.74 percent. Exhibit C shows how Mr. Olson intends to locate a new home with an attached garage on the site. Exhibits D-G contain proposed building elevations and floor plans for the new home. Mr. Olson explains his request in Exhibits H-I through H-II, attached. ft \..1 PRINTED ON RECYCLED PAPER (pB . Memorandum Olson C.U.P. and'yariance 29 April 1999 ISSUES AND ANALYSIS A. Conditional Use Permit. Section 1201.03 Subd. 2.c.(3) of the Shorewood Zoning Code provides criteria for building on a substandard lot of record (a lot that existed prior to current zoning requirements and does not meet area or width requirements). The Code states that a lot is considered to be buildable if it complies with the following criteria: 1. The lot must be in separate ownership from adjoining properties. Mr. Olson does not own either of the lots adjoining his. . 2. The lot must meet at least 70 percent of the width and area requirements for the zoning district in which it is located. This requires a lot to be 84 feet wide and 28,000 square feet wide in the R-IA/S zoning district. Mr. Olson's variance request will be discussed in B., following. 3. The proposed buildings must comply with the setbacks of the zoning district. Whereas the existing buildings on the site do not conform with current setback requirements, the proposed building meets or exceeds minimum setback requirements. 4. The floor area of structures can not exceed 30 percent of the area. of the lot. Mr. Olson's plans show a 23 percent hard cover area. . Since the property is located in an "S" Shoreland zoning district, Mr. Olson's request necessitates a conditional use permit that limits the hard cover on the site to 25 percent and requires that the applicant demonstrate that the proposed construction will not adversely impact the shoreline of the lake. Not only does the applicant intend to leave the shoreline as it currently exists, he proposes to situate the new home so as to preserve the sight line of the home to the west of his. B. Variance. Section 1201.05 Subd. 2.b.ofthe Shorewood Zoning Code sets forth criteria for the consideration of variance requests. Before reviewing those criteria it may be useful to discuss what could be done on the property without a variance. Despite the nonconformities of the lot and the existing structure, the applicant could add on to the existing buildings. Exhibit B illustrates the required setbacks for the subject site. The existing house and garage could be expanded within the described buildable area of the lot (observing the 25 percent hard cover requirement) and a significant portion of the house could be rajsed to two stories. The addition could . extend closer to the lake by as much as 35 feet. -2- Memorandum Olson C.U.P. and Variance 29 April 1999 Following is how the applicant's request conforms to the criteria for variances: 1. Despite the configuration and narrowness of the lot, the applicant has designed the new home to comply with the setback requirements and hard cover limitations of the current Zoning Code. 2. The applicant's hardship is not economic in nature, nor is it the result of his actions. The lot and the existing home and garage existed prior to current zoning standards. . 3. Although the existing home could be expanded, under current zoning requirements the applicant is not able to upgrade the existing structure which is also substandard from a building code perspective. 4. Granting the variance does not confer any special privilege on the applicant that would be denied to other properties. Presumably similar consideration would be given to any owner who is willing to increase the conformity of a substandard property to the extent proposed by this applicant. 5. The proposed home does not adversely affect the character of the existing neighborhood. Not only is it consistent with the homes being built nearby (in scale with the lot), but the applicant has been very sensitive to the property owner to the west in preserving a sight line to the lake. . 6. The variance is the minimum necessary to make reasonable use of the property. As mentioned above the proposed house and garage are very much in scale with the size of the existing lot. RECOMMENDATION The applicant is to be commended for his consideration of his neighbor' sproperty as well as for the thoroughness of his application. Based upon the preceding analysis, the request is considered to be consistent with the criteria for granting a conditional use permit and a lot size variance. In the end, the property will conform far more to Shorewood's existing building and zoning standards than if the variance were not granted. Approval of the - applicant's plans is therefore recommended. Cc: Jim Hurm Tim Keane Scott Olson -3- CITY OF GREENWOOD S7 ALSANS SA Y .- '- stX -- -- ~ . . '.~.. " . . --/.,. - -. /.. V _". .': ~r . / .- I .- . < .~ :.0( "~ 'lJ'l ':a I .~. / u', ~/ .------ . NORTH Not to Scale o . . -". - .-..- .~ '.e-. ~. /. I - '" CHRISTMAS LAKE . 4 "_'" _._' ':cC' . . tor: ~. .. . - ............./ ..~.-..../~ '- " ~-:/.... "/'- ..... -t...... . ....... i LILAC tA ITY OF S: Exhibit A SITE LOCATION Olson C.D.P. and Variance HOU.Y LA rTTV nJ4 r't. N l ~~~~k, Scott Olson Certificate of Survey .. \0< .. ",.fi "j ~~.L ~ ''i, HA.';'Ov"ER -CA~VL~TIONS-- -\- LOT AREA ~ I~ 18411: House: . I JlBaD GARA6E = 544'" ~ B.TlJMlNOvS SIlRF~1! "'i B18'" C""CRne SI1R~:: 670D', . "TOTAL HAADCOVI!R ... '3220" .. 3220'H~ 184 =,Ig'?;...,,,,:: /8.74- ~ \ \ E:v;~i"j I.JtN~.(.. o \ \.- .41 ~ ~ '\ ~ t . . '2.. '0 \.0' ?/li~ ef 0\ ~o. GO(~."S\~ ~ .,\ 0.<'1\"" \'(\..~ s'l)<JV s~rI. s /' ..'I)Q\....o ~ ,../ ~ DESCRIPTION OF PROPERTY All that part of Lot 2. Au<fltor's SubdivIsion Number Two Hundred F'orty-Slx (246) of Hennepin County, Minnesota descrl)ed as follows: Commencing at the Northeast corner of sold Lot 2, pOInt of beginning: thence westerly olong the northerly line of told Lot 62 feet to on Iron stake; thence South 17 degrees. 35 minutes East 117 feet to on Iron stoke; thence South 7 degrees, 35 minutes East 64 feet to on Iron stoke: then~e South 45 degrees, 13 minutes East 120 feet to the shore of ChrIstmas Loke; thence along the lake shore to the East line of sold Lot 2; then~e Northerly, Westerly and Northerly olang the eost line of ."Itf I",. t^ th.. A_1ft I- _, ...--a-t-_ _~___....H_ _ s. ~ "L _ .. u .. __ HARDCOVER CALCULATIONS to. - he Exhibit B PROPERTY SURVEY Shows existing structures . c '> 1 ".i.:: ..'~. ~.." .. .. .." '"", '00 .f. .... ;'") ~~~ \ . a ~ ,. ~~~ 2. 't." ..... . ~''''':"... -f" . .. '- ';'~ ~"' - . >-0_,- ;..' .;,~~'. ".1' .'....: . ..~ -."" . .,~~:.. :~.::~'..~~'~::~j:{_:. :.-'-~- - ...~ 1( -. . "..:" '_.~ ...... ...:... ".'_ . \...... ".' .or- . . . ~'.; "'1/"-'. ..~.;t,.. ," ;'''l.'; . ',. :-" ~ '!- " ~ ::,..,-". ~. .'. ,"' : ~ . . .'-'. :.,','~. ~ _: .. ",:' . .~ .~........ . ~;~.' -~1~ r~oro~ ~ , -~ -i. " ~ N ~~.. !d'),8S _.// r .oM , I ..~~-.. ---_.,........... ... . O\J~~ .. . -' ~- '- "~.. , ----- .~ -~ ..' .~:_~" i<:)3,~ 2.5' . -.'. - .:---:..:~. ~'. f' ~ --.,...._.._..,~ ,r// " .- '..~;~.' .r ._r~' r ," .,;z, .... .=;; ..-' .....; .,..'-., ~ .... ."." .. , .':0; .. . . ., . ..... ~" .: /-<: ".... ~ \ .I .y' "q.. ~~~ -~'.. ~~~:~:~~:~,'-' ~~:::~~ .~~~... '~~;;I~ ~Z . '" ~'Ff~.;~/~;' .' .-~. . 2.']'1, Itf~~:-L';. ..~. ..';~.0~t:....:_ . - .' . ~ ' . .. ,. - .. . .;/ ~. .. ',fi~.J.- ,,/. ;' -~.. ... ~":'-' . ?'." _o"'!',". . ~-:,' ~. . ,....: " .. '.~. . .-.. '.:<'0 .~ .:... '.r,_ -> . ..... ~-..;. .-" ~~.. . ,.~ ..,..'''' . - ......~'. .-..... , . 0 .... 40 'riLo ~i:> \0\01.J'S" ~ .~ .1 ro. .~ -.J _ - -, " ......~--~- :,',. '", ~ ,,.:. . . -..... -." .' 0+ ...... .~ ' .d ,~.,....;.: .' ....-,-. '.-" .::....:.. . ... ;.' .. - - ~'.~ '. ..:... :..~~--:~:: :""'~.::~t..< :.~... ; ~.....,~.::. _:.::~._;.~.::_...:i:: .. ',," ~ .;..~,,:':'~,'.: ~{.~T.. -(". 2"r- .. " .. . .. l.........,,~.. '. . -.... ~..~.; .::...,.::-j .;= ... -..' .' .':::;" ....., '- ';' >.- .. ., "':;- . '.. " ..' - ...-'- ". ... -'-- '.-' .'. . ,,~'. ''/."' '-. ~ ~ . ~ .:," ~ .....:.; .' ~ . ~ ..:.. "~""'~~7. '.: . .. - ." :-.~;. .. . _;~:;1;.'.. '~~....' -.' -;.,; .. - " -.:1 -~ .-" . '.~.. - .'~~' ,;..:' ~ ." "-. --.:- -to.'" . ;"..;:' ".' "r-:- ;~~'". ~"~~'?!' ~r' ..;J!"? :;:'>'F,. o,;,.'h/ .<..... '/- . ./~ .' ._.-~':~-:'" ''-:-'..':' .' ~ ..... .,- :-,-' ~~~ x-~ ;' .;' ..~ . :,;:-. --:""c:~~~':-": ~'~':~:.." ~ -. ~~;. ~:r.~" 5"~' . . . '-' ~ - .. '~::.~~:~~'.:~.:,~~_.,. . ~~~~., : '.-.'-.. -- . , .... ~. ". / .~~,,;;" ,....< ..........-... " ,. -- .:~-.:-, .,..';.:--....-:: . /.:: ..' : - >. l ~. Jl~.~.~<<--"':- .. . "'~SE. *,_Gr",~",,:",::, . '2.4:~2.'':If ~1)i\~~~'(. .>-'."_ .'"'~_ J~.~ -- ....--.-." .". I~+ < c;.10e~~-=-~~... . ~ .~T_~?-,.._. "'0 ~ k;To..\... t-+c.ac.~':' :?i% Sf"'. -.-r.;TJo.\... \.:.o-r . .. \1;"b4--~ 1C? S~ \111~ .'C . 2.. ?0.2. "100_ 2.? .01. jZ , - , ...:..~~ .:.:'.. -,. -..... . '.""'!":~ -.':"" ~. ~ . ," ,; . ..,. ~ ~~~~. .... ::~~-;_ft ....c .. ~.. . - -.......- c. :, , , ..-,-, .1, .' .'. :., . :;. ..... ., ..'~ -'i:'- -'.'. ~~~<~~~ ~~'\": . . .... ~, ~ 0- "{\"\,\~ '.~ . . \\'?;.;.~...1 ~.....~ C:H~~~\\ s strrtr.-\\;...;....:.:, _ . .1,~ '\.Th ( LA~ . ..' \.~~ "\~~ ~ . . ..: I ~t "', -of.t, ....~ . "''', \ ,!J' 'i I ..~!.. '1 ~ . .'~~ ~~ ~- ~~~. i \ .' .' -<, ~~ -.--. l /I. ...t, i.~ '.~'~ ~ ir~' ~,:.':. I "/ ~ l.l r' .. .t. ~v '- j'l! - t 'f;}j' 1:". ~~ t ~~; i t ~.: \ :! .~.....'. - \ .-[ '*, =~, :~; \--. ..~': \ ....\ \...ti~,.~ ..~~ \ -;~~."" .... ~... .Jo;~ \ -'::.~>, ..".... \ "';":~'''-... ":"~.. .... . ... \'\., "" - '\. t '\ ~\ ~: ... ~ .. " ". 1> ~.- ... ::.. "'1>-' "'&: -t!~ '-.., ~, ~~. ). -\ Exhibit C PROPOSED SITE PLAN !... ; - 11 :::l~ :}.~{.~;t .' _ . : ~ !-A;~f:$.~: \ii' ~~~" :'\'~ :f.:..... " ~....., . r' ,~y '::. -.;". .~. . ,.., '. " .. .' ..:~ <'.;'.' -.r:b-~'D . ( . I I . ~ ~; ..-,-..._..;.'i.__.'. I " Lqr Sl~ ~~~~~~;i~:','", . .! i .! . I .... i - ~ '.. ..- 1 ; . ,. ~ ~!..,.o I. 7~. :: , ~.~.:lJ I . . , .. : . .. .; ~ :.~ .'" .. ._ ~"T\Jc..~ V , . , , ..: . ' .. .. .. .. .. .. .. ....... .&. , . ..... ," ..' "t'. :." Z," 0.,.' " - , -.-.... ".,.. .. . ' : I . i I. . " :.1' I . oj - 'I(~I~" ~-r Exhibit D PROPOSED BUILDING ELEV A TIONS - FRONT AND SIDE . .oIQ ~ . , , .... -- ~1 ~I " .. ~:Z. 0..z"A.f~ ';'{e;,I'-o" LA~~,. o ('.\..sf>!"" s.,~.e.') 'm'--ill -,---. L S"v~7 OJ "".-. ,'- _ ,./ i.:' ". · . ...;;:.:~ :;:~:;6 ~~'J"- ,!.'!--J'" :~'l"" ,-....:.... - ..- --~~ Exhibit E PROPOSED BUILDING ELEVATIONS - REAR (LAKE) AND SIDE :. . . ~-;-;6> I , ~-.1 ~.... .....1 .';'-;$ ':,~;11, ' ffi~' ",,' :-~~~. ,.~:' ,'. .:.:.~H~ , . .,_...1.._ J;~ . I '-:'. . . - :' . ~. . .--.J 050lj. '.. r:- '0 - . .' -r;r-. -4- U ". -' ~. ~-.;\" "~,"w ." l:i ' . . ~ ' , t I . ," ~ -;- . . . . -; .- ': . . 1 ..... ofl 'c V~,J. .' ~. I " ..i I ~7;' '1\ .. ~ ... ., , .. 4 ~ 1R " -~ ~ ': ,. , I .~ .. ~ ~ '. ~ .. J ~ i i ~~~~~):'. .~o $:'_ '.'!"-;.:', .;;....,7 -., 'r', I" !: .:. o . '0 -" .. ~I 1: "" ...;1 ~ ~~~ ..Ojb ...'-;8' .11; .."'I I ..0Ii. .0.....1 ..7'':'4 ,,0-:11 ,I' !! - . II I ~ ~ ~.~ .N '(J". :1 ..0, ill!: 11~~ ' ~~I!L. u( _jd' ~ . _u .. a , -'- .i! ....t_ H' ~ .. ., ..K... ~:I.5n!.L.- ~- .n ... . '"..: ------r. '--.I ...c-.. "'\=-a&a . '/~ ~ ."", ;I.".", I" . I. f I. I. ./. -.J_,~_.I I__~"':.L'''' r . ~]" . .' I '1 (_~"C I" U_I\') . .,.."., ,OJ!.." (1:) I' ~I'" J.I""!"l I . 1111 ."!L\I{i\) " Exhibit F PROPOSED FLOOR PLAN - MAIN LEVEL ." .: '. :,:::~}~;t;~::i:~~", .o,,;ZZ ....,. ~ I '" - "ll '. ,;;~-': ,.' .j~ ~ , .1 '~ 'I) -. ~ '() ~I fl '0 '~ '<:> '<:> .. " - ..... .~ "11 \l ! '0 , . ..L . ..-' d. , 1 1 ~ . . ..;'0 t~ . .-: .... .'0 .' . "'<:~.>:.;j ... '" . ~<t' , I .( \! ,--~ ,:' .~ ~ t[ ul '> Jll --l ..'J! .~ n '0; .. ._ ....i.::. .;' ,:~' :.~. .0, I,':,' ~.::- . _: ~':".~,:;' '.~., '"~;f: " ," ..:,":::, -:- :,~.- ,:::::',::~:.~~ ::;-:-:>::~:~:,~-' "',~fr~:::" -_.- .... " .~. .. :'$ .."- -. j o $ - -=-il :\ q iI :1 _:.:::! ,I >>-? ~ I ,I 1 ~! -'t-..:-.~ .~-. -.'. , '0 ' 'il '0 -, ~i\ o \J1i t 11 1$ ,\11 .... ..,. '.. ...;."Z s "'C~""<LI- '0 ~I ..,... :...'% _s-,,"'U- J '" ~ !! ... '" " o r"\ , r i -'.' . . ~ .. ' ~. '1 ' . : t , " :" i ." . . 3'~ \j' :'" .. .:.,-_ . "0- ~ -," . ~. h .~ i .' I -ij J I A i.' .~ -' I) " , .- J: . '": : ~ ~p. .- '= .;;t :.- -..:, ....0 " S .c ":'1 -:":- ~..Ilrf.on ~ r I " .0,-1> .q;.j., , ~"' -:-:::l 'Q ~ c;,. .. ~ $ .) ... <<\ I f ~. Ul cO. , }) '..... .-'" S.3UI"~ ~1I '() - . .... ,,~ _ '";11 i $ 01 L , , ) I I .1 i ,I I I I I "'~ C:>iZZ' '\. / , //. . ./ / / / . ", v '" '''\'''~ " -. , ..,~...... I -. , "'...,.1 Exhibit G PROPOSED FLOOR PLAN .. UPPER LEVEL ! '.j '\ I .,...,. _..J.., I ~r-- I , I I ~ I I " '.'-0. I., _ '.. . . .... . . . I I ".. kp '. ., I ..- ~.. ,. J.II ~" ,'.": .~ _. .' _--=,.=---lg -', " '. I ' " ' "-' , ..:-..:~:~.'~~ ", .- ..~.1, . ~. . ~.o: . :- o. -;. ..-'7~,,".._.. ~o '" . ' .:". ~~;~..~;...:. ....'; 0 :_:.;..r-.... . ". ..:~ . ...; . , , ~. II, ... '~,3 <:l I 'c;) ~ G:) ,/ I I ~ i 'I ! d I j , ! '0 ~, ~~~ 'I !S I ' . J:a I ' ~~~ . . ..:;.r- I I '''--j I -:.... ,., i ,.,~ ~ll ';It Q! 1 I I) -::::l1 ~ ~gi ',"- J.,!".!:/ ' .,., .." - ~~ ..~ ~ ~~~i I ,t ~;:l-J '-- ' ~! II, 3:. .O:+I~, , ~ 'I , T (~ ~ 1. !!.r' i~j~ I y.: I --- ou.-'s' ,. - ., .f ~ It ! 1 d).. . ~t ~J , 7 !:!~ -:! ... J1 "'''-' :oJ I" .Jl" '~i '~ ! " 'I: _ ~ ~ II . .~ ~ '0 , ""~/:t ' .:> I;~~I ,",." .;.../.: ~iT I .";:; "oJ. \ .. , . ~ 1 .. J ~,__.__ f" ~ j ~ . .~. t '~ 1:11111 / S ~- I ~~ Jl11U- / .~a...,] I :41'~' I '~ ~...- ..,,. ~...., _!tf ~ 1 Z.J7 ;,..,.1 . ~ ~-7 ..To [i :Q~ ~~t 1._, I 4 .~;;1 [0- rf1,'1C'':' r r'i!' __ " ~,r- -/I--L- ~7: ..~;! ,-: ,,:. 'H .a~t: ' ,.' r-: -.,' r ",..41. It.- I cl " ClfCli.~ - \~ ~~~ f.S\. !t-= -, I':..,. b I... I '2-.' I () I \ ,--: L. \..c-, I. ' I ~~ .' .~ 'Q it I ..O-;Ol .....;+1 \ Q III 'Ill l , I I I I I Exhibit H PROPOSED FLOOR PLAN - LOWER LEVEL Contents of the Olson Family Variance Application Page 1-2 Variance request letter. Pages 3-4 Pictures of the existing house and garage. Pages 5-6 Letters from next door neighbors regarding proposed building. . " Pages 7-10 Pictures of the neighbors houses on Radisson Road. . · See attached survey of existing Structure. · See attached elevations of purposed structure. · See attached floor plans of purposed Structure. · See attached site plan of purposed structure. · Please note that the floor plans are reversed. We reversed the purposed structure to maximize our neighbors view of the lake. This was done at the Lehman families request. . Exhibit I-I . APPLICANT'S REOUEST Request for Variance To: The City of Shore woods City Planner, Planning Commission and the City Council. From: The Scott Olson family, 21235 RadissonRoad, Shorewood, MN 55331. We are requesting a variance to demolish our current house and to rebuild a new house . on our lot at 21235 Radisson .Road. We have been residents of Shorewood for almost 8 years. We are seeking to improve and make reasonable use of our land. Our current residence is non-conforming in many ways with regard to set backs and physical structure. The reason for the variance is that the property is in a zoning district that requires that the lot size be 28,000 sq. ft. for a substandard lot of record. Our lot is 17,183 sq. ft.. If our property was in the zoning district directly to the east there would be no need for a variance. That zoning district is less than ~ mile or six houseS away. . The following addresses the Conditions Governing Consideration of Variance Requests from Section 1201.05 Subd. 1 of the Shorewood Zoning Ordinance. All conditions are met. 1. The proposed development will not impair light or air to the Brooks and Lehman properties. 2. There will be no increase in traffic or congestion on Radisson Road. 3. There will be no increased danger of fire or endangerment of public safety. 4. There will be no reduction in property values. If anything there will be an increase in neighbors property values. 5. This project is in line with the City Comprehensive Plan which states in the land use section # 15 "renewal, replacement and redevelopment of substandard and grossly incompatible development shall be accomplished through public action and private means. From this please note the pictures of the neighbors houses directly down the street. The pictures are located on pages 7-10. As can be seen our house is substandard and incompatible to all the neighbors' houses. . The following addresses the special conditions from Section 1201.05 of the Shorewood Zoning Ordinance. 1. (A) The special condition is that the lot is very old (the main portion of the house was built in 1915), long and narrow. It is not a small lot but it is in a zoning district that requires a very large lot. (B). The reasons to rebuild are not economic. We plan on living here for a long time. 2. We are being deprived the right to build solely because of the size of the lot. 3. These circumstances did not result from our actions. 4 . We are looking to build a house that is all conforming by replacing a substandard and incompatible house that has many zoning and building code violations. Currently our house does not conform to the 30-ft. side set backs from the lot lines. The house is 12.8 ft. from the east lot line and 15.4 ft. from the west lot line. Our house has a severely non-conforming garage. The garage is 4.7 ft. from the lot line and is only 11.9 ' ft. from the highway easement. We lost almost half of the driveway during the Highway 7/Christmas Lake Road highway construction. We can barely fit our truck in the Exhibit 1-2 driveway and it is even more difficult after the snowplow comes. Please observe the picture of our truck in the driveway on page 3. From the City Comprehensive Plan in the land use section #17 "Sufficient setback requirements for new development along major streets shall be established to prevent future problems of street upgrading." Our new house will have a driveway that is adequate and to code. If we rebuild all house set backs will be conforming to code. The house with attached garage will meet the current 30-ft. side setbacks, the 75-ft. set back from Christmas Lake and the 50-ft. street set back. The new house will not have more than 25% hardcover. We have lakeshore on Christmas Lake. There will be nothing done to the natural state of the lakeshore. From the Natural Resource section from the City Comprehensive Plan #13 "The natural and aesthetic quality of Shorewood' s lakeshore environment is to be maintained and where possible improved. .. We plan on improving the lak~~hore by building our house with set backs that meet code where they currently do not. . Our current house is old and does not meet existing building codes. We have been told by the city that we can remodel and add on. Ifwe were to remodel our house we would have all the current code violations. If we were to remodel and add an addition we would also have a house with an extremely odd shape. This odd shape would not fit in well in the neighborhood. If we were to remodel and add an addition we also would have to add on towards the lake thus affecting the Lehmans lake view. By rebuilding we would eliminate all house and garage set back violations, all building violations, have an adequate driveway and garage as well as visual improvement. . Where the city has granted many variances in the past to add onto non-conforming structures, such as the Rocky Waldin setback variance on Christmas Lake (3/97) or the Richard Kowalsky setback variance (1996), we look for a variance to build a conforming structure. Our neighbors would much rather have us rebuild than to add on. Please see letters of approval from my direct neighbors on pages 5-6. In conclusion, the Olson family wishes to build a new h9use on the lot that they have owned for almost 8 years. Our current house is extremely non-conforming as has been shown. By building a new house we will have a house that meets all set backs and will be conforming to city codes. We will be replacing a house that is substandard compared to the other houses in the neighborhood. The new Christmas Lake development, which is within 500 ft. of our residence, has houses starting at $800,000. Again as was stated in the land use section of the City Comprehensive Plan, "Renewal, replacement and redevelopment of substandard and grossly incompatible development shall be accomplished through public action and private means." The Olson family is asking for a variance to build a better and more conforming house than the one which currently exists. Sincerely, The Olson Family Exhibit 1-3 . . '. :t.,. '},~ Jft. Exhibit 1-4 V'l I - ...... ..... .0 ..... ..s::: >( ~ . . Peter and Marie Lehman 21265 Radisson Road Shorewood, MN 55331 (612) 470-0032 (home phone) (612) 331-6435 (temp. home phone till 4/19) (612) 833-3220 (office) April 5, 1999 Scott and Michelle Olson 4952 Zenith A venue South Minneapolis, MN 55410 Subject: Variance request for 21285 Radisson Road, Shorewood MN 55331 . Dear Scon and Michelle Marie and I are very excited to see that you are going to be building a new house and would like to congratulate you on this very important step in your life. Being neighbors and sharing your western property line we are, of course, concerned with your pursuit of a variance to rebuild your home. As we have already discussed, our view to the lake is of critical importance to the value of our property in the marketplace and to our continual aesthetic enjoyment of our property. I am glad that you have met with me and taken seriously my concerns regarding your initial drafts and have shown the flexibility to accommodate our concerns by proposing a new plan that does not impact our view/line of sight to Christmas Lake. . From what we have discussed and from the new drawings you have shown me we would like to endorse your efforts to obtain a variance to rebuild your home. If further endorsement by me directly to members of the Shorewood City Staff, Planning Commission or City Council are desired, they are free to contact me in person at the numbers listed above. Good Luck with yout project, Peter Lehman Exhibit 1-6 March 28, 1999 Brad Nielson and the City of Shorewoods City Council and Planning Commission The City of Shorewood 5755 COWltry Club Road Shorewood, MN 55331 Dear Brad Nielson and the City of Shorewoods City Council and Plarming Commission, . . This letter is to express our approval for allowing the Scott Olson family to tear down their existing house and to build a new house on their property at 21235 Radisson Road.- ._- We would rather have the Olsons rebuild than to add on to their current house. We have seen the. plans and we feel that the new house would be a great addition to the neighborhood. ..... Sincerely~ Horton and Bernice Brooks }f~~~ . Exhibit 1-7 00 I I-t ..... :.0 ..... ..s:: >< ~ . . . . 0\ ~ ..... :.0 :E >< ~ ~..(:~\.,.. .- ....,.. < . . ,'~I"',,,,, .' ..... . . o ...... I ~ ..... :E ..... ..s::: >< t:.a . . ( . '" Exhibit 1-11 . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood. cityhall@shorewood.state.net MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 21 May 1999 RE: OienIRochat - Appeal 2nd Notice to Remove FILE NO.: 405 (Property 4680 Fatima Place) In February of this year, Harold Rochat and Andrea Oien were sent a code violation letter and notice to remove for several items on their property that were in violation of the Shorewood City Code (see Attachment I -letter and notice to remove, dated 9 February 1999). The City Council subsequently approved an extension of time to comply with the notice by 19 April. When the property was reinspected after that date, the property owners were advised that City crews would be scheduled to clean up and remove items that remained in violation. The property owners state that they did not realize that the original notice included parts of an old boat that are being stored on the premises for repair. Since these were listed on the original notice as building parts, we sent a second notice on 29 April 1999 (see Exhibit A), specifically listing boat parts. In their letter (Exhibit B), dated 8 May 1999, the property owners now object to having to remove the boat parts at all, stating that they are being used on the boat. If these parts are somehow integral to the boat, it suggests that the boat is not operable and is a zoning violation of its own. The Code states that such accessory uses of property be currently licensed and operable. Resident complaints on this matter persist. Callers question why the violations remain on the property. It is strongly recommended that the owners be given no more than an additional seven days to either remove the items in question, including the inoperable n t..1 PRINTED ON RECYCLED PAPER 7 Memorandum Re: OienIRochat -Appeal 2nd Notice to Remove 21 May 1999 boat, or store the parts somewhere else. Following this deadline, City crews should be scheduled to remove the items, the cost of which should be billed to the property owners. If you have any questions relative to this matter, please do not hesitate to contact me prior to Monday night's meeting. Cc: Jim Hurm Tim Keane Larry Brown Joe pazandak Andrea Oien and Harold Rochat . . -2- . . PfiOPERTY FilE 'lr""- - _ _ -"'to CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOAEWOOD. MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.state.netlshorewood . cityhaU@shorewood.state.net 9 February 1999 Harold Rocharl Andrea Oien 4680 Fatima Place Shorewood, MN 55331 Re: City Code Violations - 4680 Fatima Place Dear Mr. Rochat and Ms. Oien: The following vehicles or equipment being stored on property that you own, which are not registered to an occupant of that property, are in violation of Section 1201.11 S ubd. 3.h. (Permitted Accessory Uses) of the City Code. The following vehicles or equipment must be removed from the site or have the registration updated to reflect the address of the property: ... 1 ;; . Boat on stand. Reg. No. MN 3855 GN . Boat on trailer, Reg. No. MS 6552 AE Recreational vehicles and equipment may be located within the buildable area of the property, however, in order to legally store a boat and/or trailer on this property, you must have it registered to reflect the property address and park it no closer than 10 feet from a side yard lot line, nor closer than 30 feet from the front lot line. The Ford pickup truck also needs to be parked on a driveway surface or in a garage. Also enclosed with this letter is a ItNotice to Remove" addressing items of violation on your property which are specifically subject to the provisions of Chapter 50 I of the City Code (attached to Notice). The items which fall under this Chapter are subject to removal from the property by the City, at the property owners expense. The above-mentioned violations must be corrected within ten (10) days. Failure to comply with these regulations will result in the City taking whatever action may be necessary to correct the violations at the propertV owner's expense. Your property will be reinspected for compliance on 19 February 1999. Att. I f"'. PRINTEO ON~ECYCLEO PAPER ... Harold Rocharl Andrea Oien 9 February 1999 page two If you wish to appeal this order to the City Council, you must do so in writing, by 19 February 1999. Your appeal must state why you can not or will not correct the violations, or if you request additional time for compliance, how much time. Your written appeal will stop further action until such time as the City Council has considered the matter. If you have any questions relative to this matter, please do not hesitate to contact our office. . ;i:;]z~r/p!aW Bradley J. Z Planning Director cc: Tim Keane Joe pazandak . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128' www.state.netlshorewOOd'cityhall@shorewood.state.nel DATE: 9 February 1999 . Harold Rochat!Andrea Oien 4680 Fatima Place Shorewood, MN 55331 PROPERTY LOCA nON: 4680 Fatima Place PROPERTY IDEl'ITIFICATION NO.: 26-117-23-11-001"6 NOTICE TO RElVIOVE Offensive and Unhealthv Substances NOTICE IS HEREBY GIVEJ.'\l' that there exists a condition on the above referenced property which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of which Section is enclosed. The offensive matter to be removed from the property includes, but is not limited to the following: . · Window frames; basketball hoop; boxes; lumber; air conditioner; building part; similar miscellaneous. You are hereby required to remove the above-described matter and any other offensive matter located on the property and in violation of Chapter 501, Section 501.01 within ten (10) days from the date hereof. In the alternative, you may file a written notice of appeal at the Shorewood City Hall within ten (10) days, in which case your appeal will be set for hearing at the next regularly scheduled meeting of the City Council. If you do not respond to this. Notice within ten (10) days, the City shall take whatever action as may be necessary to have the offensive matter removed. The costs incurred by the City for such removal shall be charged to the property owner and become a lien against the property. *** PLEASE GIVE THIS MATTER YOUR I1VIl\'IEDIATE ATTENTION *** BY ORDER OF THE SHOREWOOD CITY COUNCIL ,. ,. ~ PRINTEO ON RECYCLEO PAPER ... ---- ~... ...... r- ""rFrrrrV ~~If. --". u 11 U U.. u 1. -- - CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.state.netlshorewood . cityhall@shorewood.state.net DATE: 29 April 1999 . Harold Rochat/Andrea Oien 4680 Fatima Place Shorewood, MN 55331 PROPERTY LOCATION: 4680 Fatima Place PROPERTY IDENTIFICATION NO.: 26-117-23-11-0016 NOTICE TO REMOVE Offensive and Unhealthy Substances NOTICE IS HEREBY GIVEN that there exists a condition on the abOve referenced proPerty which is in violation of Chapter 501, Section 50l.01 of the Shorewood City Code, a copy of which Section is enclosed. The offensive matter to be removed frC?m the property includes, but is not limited to the following: . . Boat parts and equipment; indoor chair; old stove; siinilar miscenan~us. Also noted, legal boats and trailers mUst be within buildable area of property for - proper storage. You are hereby required to remove the above-descnDed matter and any other offensive matter lo~ted on the propeny and in violation of Chapter 501, Section SOl.Ol.within ten (10) days from the date hereof. In the alternative, you may- file a written notice of appeal at the Shorewood City Hall within ten (10) days, in which case your appeal will be set for hearing at the ne~ regularly . scheduled meeting of the City Council: -0 .. - - If you do not respond to this Notice within ten (10) days, the City shall take whatever action as may be necessary to have the offensive matter removed. The costs incurred by the City for such removal shall be charged to the property owner and become a lien against the property . *** PLEASE GIVE THIS MATTER YOUR IMMEDIA TE ATTENTION *** BY ORDER OF THE- SHOREWOOD CITY COUNCIL ..- Exhibit A ft .- ~J PAINTED ON RECYCLED PAPER ---- ........... ~. r" "'!fFrrrr"f r;~rl. --". u!J ~ U' ~!1. ---- ~ CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.state.netlshorewood . cityhaJl@shorewood.state.net DATE: 29 April 1999 . Harold Rochat! Andrea Oien 4680 Fatima Place Shorewood, MN 55331 PROPERTY LOCATION: 4680 Fatima Place PROPERTY IDENTIFICATION NO.: 26-117-23-11-0016 NOTICE TO REMOVE Offensive and Unhealthy Substances . .- NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced proPerty which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of which Section is enclosed. The offensive matter to be removed from the property includes, but is not limited to the following: . . . Boat parts and equipment; indoor chair; old stove; siiniIar miscelliui~us. Also noted, legal boats and trailers mUst be within buildable area of property for proper storage. .. . . You are hereby required to remove the above-described matter and any other offensive maner lo<?-ted on the propeny and in violation of Chaptc6r 501, Section 501.01.within ten (10) days from the date hereof. In the alternative, you may. file a written notice of appeal at the Shorewood City Hall within ten (10) days, in which case your appeal will be set for hearing at the ne~ regularly . scheduled meeting of the City Council." " " . . If you do not respond to this Notice within ten (10) days, the City shall take whatever action as . may be necessary to have the offensive matter removed. The costs incurred by the City for such removal shall be charged to the propeny owner and become a lien against the property. *** PLEASE GIVE THIS MATIER YOUR IMMEDIATE ATIENTlON *** BY ORDER OF THE" SHOREWOOD CITY COUNCIL ..- Exhibit A n .. ~.1 PRINTED ON RECYCLED PAPER 85/18/1999 e1:05 6124742224 ROCHAT & aIEN PAGE En I ~..! ~ .....~. ~ t ."",' ::::1 . :Ie::: Harold Rochat & Andrea Oien 4680 Fatima Place Shorewood. Date: May 8, 1999 -............. To: Shorewood City Council cc: Bradley Nielsen, Joe Pazandak In reference to your letter dated April 29. As I told Joe on the phone on April 27 (and stated in my letter to the city on April 1 B) the piece of teak deck is not a discarded item. I do not believe it falls under section 501 as a discarded item. It is being used on the boat. . I hereby make written notice of appeal on the removal of the teak deck and the boat cabin roof as they are being used and are not dis!3'ded items. Both will be put back on the boat As for the boat on the trailer in the driveway, the front of the trailer is 25 feet from the front property line, assuming the property line is the power line as indicated by Joe during our phone conversation of April 27. The. front of the trailer is 36 feet from the end of the driveway. , hereby make 'Mitten notice of appeal for the boat to stored 25 feet from the front property line, 36 feet from the street. I feel this should be acceptable as there are other boats and trailers in yards adjacent to mine that are closer to the road than mine. In particular the boat in the yard at 4685 Fatima is less than 25 feet from the property line. The boat and traiJer in the yard just north of mine on 21035 Mlnnetonka Blvd is less than 10 feet fonn the property line. I am not making a complaint about these items, I only point them out for reference. . H Rochat AOien Exhibit B -. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood. cityhafl@shorewood.state.net MEMORANDUM TO: Mayor and City Council . FROM: Brad Nielsen DATE: 20 May 1999 RE: Duda, John - Appeal of Zoning Administrator's Interpretation of R V Parking Requirements FILE NO.: 405 (Property -20820 Idlewild Path) . John and Joanne Duda, 20845 Idlewild Path, object to the motor home that is kept on their neighbor's property across the street at 20820 Idlewild Path (see Site Location map - Exhibit A, attached). In their letter (see Exhibit B), dated 14 May 1999, the Dudas point out that the motor home is registered to Mr. Rodney Wilson, the father of Jessica Wilson, who lives at the property in question. Recreational equipment and vehicles are considered accessory uses in residential zoning districts. As such they must be incidental to the primary use - the home. Staff has long interpreted this provision as requiring the vehicle to be owned by someone who lives on the premises. On numerous occasions we have cited property owners for storing cars, recreational vehicles, boats, etc. that do not belong to someone residing on the property. In fact, the motor home in question was cited last year because the license plates were not registered to the owner of the property. We subsequently met with Mr. Rodney Wilson and his attorney, who provided evidence that the motor home in question is owned by a family corporation, and that his daughter is listed as one of the owners. The City Attorney has agreed with the Zoning Administrator's interpretation that this satisfies the requirement of ownership, and that the motor home is accessory and incidental to the principal use of the property. ft ~.1 PRINTED ON RECYCLED PAPER 8. Memorandum Re: Duda Zoning Appeal 20 May 1999 One aspect of this situation that is being pursued is a requirement that the motor home should be kept inside the garage. The Zoning Code states that recreational vehicles and equipment must be stored within the buildable area of the lot (Le. must meet setbacks). However, Section 1201.03 Subd. 3.c.(7) of the Code states that one recreational vehicle may be located in the required front yard, provided that it currently licensed and operable, located in an approved driveway and no closer than 15 feet from the paved surface of the street. The Code goes on to say that this provision is only applicable where there is no practical way to store the vehicle within the buildable area of the lot. In this case the motor home can be stored within a garage that was built specifically for that purpose last year. The garage complies with the setback requirements of the R-ID zoning district in which the property is located. . If the City Attorney agrees that this provision is applicable in this case, Mr. Wilson is advised, by copy of this memorandum, that the motor home in question must be kept in the garage. It should be noted that this may displace a boat that is currently being kept inside the garage, and that the boat may simply change places with the motor home, assuming the boat is owned by a resident of the property. If you have any questions regarding this matter, please do not hesitate to contact me prior to Monday night's meeting. Cc: Jim Hurm Tim Keane Joe pazandak Patti Helgesen John and Joanne Duda Rodney Wilson Jessica Wilson . -2- tr IV\ s~"" Lll'.' v - L.U ::s J..- .lJJ ..........-(1,).. ~ CI) .lS3M V1 .. ........) / II /... // ! /1 1/ ! / .. ! I , , / / =-----.L / I hU~:!J c~ <<< ~; ~-~<??~ / / r- . \ 1 z o - E-< <I:: <l::g .~~ ..0 ~b ~cn <1z tl-tbJ~-0: M ~~ .S -/i-c;] tt)~ I~~ fl74j~ E" ~ /I)~; ~.~ ~~ ~~ .,~~ . ~~'{ '\,~ ~'f ____ (d;. /u- ~ ;lo.~ ~ l' <L- ~ ~/~~_~ a A. tV~ ~~ aX dDfJD ~~ILVlI~~ v~~ L-~ ~ .~~ ~ a,~ ,~~ ~ ~ /.:<~~y~ ~~;~ ~~ 1~4)d-PL-~;Ib~' ttAc3/r .frd~~~~/~~~ ~j~~~' 4.J.L-~~~~~ ~'~~.~~h~~~~J~' ~.J#'~. M~~~~ k~~\ - w~61~~ ~.~P~,J . /I ~ w~~ftd~~ p~ ~)~;45/~r~~~/ ,f~4h~~ ~b,J17t> q'~ ~ ' ~/ /J!4/ 4/b~~PL ~ ~;fa ~ &~I4/~"~' ~ ~ ~ . . Exhibit B DUDA APPEAL LETTER Dated 14 May 1999 f . 0...... ~ I ~ :).;. , ..... ~ , ........ Crt ~ " . " ... fiLE COpy CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128 . www.state.netlshorewood . cityhall@shorewood.state.net 17 May 1999 Mr. And Mrs-. Jack Duda 20845 Idlewild Path Shorewood, MN 55331 . Re: Appeal of Zoning Administrator's Interpretation of R V Parking Requirements Dear Mr. And Mrs. Duda: We are in receipt of your letter, dated 14 May 1999, requesting that the City Council overturn my interpretation of Shorewood's zoning regulations regarding the parking of recreational vehicles. - This is to inform you that your request will be placed on the agenda for the 24 May 1999 City Council meeting. Once the agenda has been finalized on Tuesday, we will forward a copy to you. Obviously, your presence at the meeting will be required. If you have any questions, please do not hesitate to contact my office. . Sincerely, CITY OF SHOREWOOD B1.~)'~ Planning Director Cc: Jim Hurm Tim Keane Rodney Wilson A PRINTED ON RECYCLED PAPER ... ,I - ""-. To: Mayor and City Council From: James C. Hurm, City Administrator Date: May 20, 1999 Re: Greg Lafrance's Request Regarding City Watermain Stub The City staff met to discuss the Greg LaFrance request regarding a watermain stub not being made available to his home on Bracketts Road. The general consensus was that property owners such as Mr. LaFrance should be given a $2,000 credit for bringing the stub to the property line. There may be other unique circumstances such as this throughout the City, but certainly not enough to have a negative impact on the water fund or on other policies of the City. Larry Brown is researching this specific property further. His memorandum is attached. 1t9 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927' (612) 474-3236 FAX (612) 474-0128 . www.state.netlshorewood . cityhall@Shorewood.state.net MEMORANDUM TO: Mayor and City Council James Hunn, City Administrator Larry Brown, Director of Public Warks . ~ May 21, 1999 ;; FROM: DA TE: RE: Consideration of a Motion Regarding 22120 Bracketts Road Mr. Greg LaFrance Attachment 1 is the letter forwarded to the City Council by Mr. Greg Lafrance requesting that the City Council credit the cost of the installation of a water service stub and street repairs, to the connection fee for municipal water service.. Attachment 2 is a copy of the Development Agreement for the Galpin Lake Woods Subdivision. Section 2b deals with the extension of watennain utilities outside of the plat. At that time, and up until December 31, 1995, the developer was paid by the City $2,000 for each hookup completed outside of the plat such that the developer could recover a portion of the costs for installation of watennain outside of the plat. Attachment 3 are minutes from June 3, 1988 City Council Meeting which discusses connections to municipal water outside of the plat. This suggests that the connection charge under nonnal circumstances is $4,000. Under a simple public works improvement project, service stubs are extended to the property lines, with residents being charged a connection charge only. Therefore, Staff is recommending that a $2000 credit should be provided towards the current connection fee of $5,000, if Mr. LaFrance's contractor installs the service stub. Having stated this, this recommendation falls outside of the current watennain policy. Undoubtedly, this should also be an issue which should be reviewed as part of the ongoing discussions regarding municipal water service. n '-J PRINTED ON RECYCLED PAPER TO: Woody Love, Mayor Scott Zerby, Council Member Christine Lizee, Council Member Kristi Stover, Council Member John Garfunkel, Council Member Larry Brown, Director Public Works Alan Rolek, Finance Director James Hurm, Administrator Tim Keane, City Attorney May 17, 1999 .... ~. ."-'- ....- -. ._--_.. .-.. .-- '..-.. j If".~ C:' \'./7:~;;\ , j; I 'j II jJ; :..1/ FROM: Greg LaFrance 22120 Bracketts Road Shorewood, MN 55331-3254 (612) 474-1019 - Phone/Fax bj , ___...~~__i RE: City Funded Water Main Stub and Assessment Fees Thank you for the time you gave me at the May 10, 1999 Council meeting. I know I covered a great deal of information and background on the issue of Shorewood providing me with affordable access to City water. As I discussed, my well is dying very quickly. I have received three bids on the costs of installing a new well. I have also investigated the cost of hooking up to City water. Below is my cost analysis: Costs for Citv Water Access 1. City assessment/hook-up 2. Installation of water main stub (including excavating, valves, road repair) 3. Installation of water line from stub to home $5,000 $2,200 Costs for Private Well 1. Installation, parts/labor $4,500 $2.000 Total Costs $9,200* (*In addition, I recognize I would be assessed a quarterly water charge of approximately $40.) Total Costs $4,500 On the following page, I have laid out factors that r would like you to consider. I am confident that after reviewing these factors, you will agree that the cost to me for hooking up to City water is unbearable and unreasonable. Attachment 1 Background Information and Factors to Consider · City water line installed in 1988 on Bracketts Road, as part of the Galpin Lake Woods Development. · Stubs and hook-up provided to some homeowners but not to others. · There was no advance notification of the Galpin Lake Woods Development from City or developer; it wasn't until bulldozers and front-end loaders appeared in the pre-dawn hours that we became aware of the new development. · At no point during the building process was I ever offered the opportunity to hook-up to public utilities. In fact, some utilities became less accessible because they were paved over and pushed further away from my home. · It has been established that other Shorewood neighborhoods, upon converting from private wells to City water, were provided stubs at no cost to the homeowner. · A neighborlbuilder living across the street added water to his new lot six years ago at a cost of$2,000 (this included assessment and stub cost). The current costs represent a 350% increase in six. years, which is significantly greater than the current rate of inflation. · Our neighboring city ofChanhassen charges $2,300 for city water hook-up; Shorewood's assessment and stub fee at $7,000 is more than 300% higher. Additionally, I believe I have acted cooperatively in the past with the City of Shorewood. An example of this cooperation included the granting ofan easement in 1988 to developer and City in order to by-pass my property. This resulted in personal property loss of mature trees and privacy. I hope that upon review of my request the City of Shore wood will act as cooperatively. As I consider the City water policies currently in effect, I wonder how motivated the Council is to encourage conversion to City water. Why is it that 70% of city residents remain on private wells? City revenues are potentially lost every time a resident is faced with the decision of whether to convert from private wells. In summary, had I been given the choice to hook up to City water in 1988, at the time of the Galpin Lake Woods Development, I would have chosen to hook up to City water. I am requesting therefore, to be allowed to hook-up to City water at applicable 1988 fees and assessments. I know you will agree my situation is unique. I am confident you will :find favor in my request and grant me special consideration. I ask that you respond quickly, as water is currently forming puddles in my garage due to the leaky well casing. Thank you. Sincerely, Greg LaFrance AMEN[1'ilENI 10 SHJRE"v'l.X1) RESIDENI'IAL SCBDIVISICN DEVEIDBVErr AGRmIlENI' GALPIN LAKE \\CXDS nus AGREElVlENI, made this day of , 1988, by and between the CITY OF SH:::REWXD. a Minnesota rrnmicipal corporation, hereinafter referred to as the "Ci ty", and salENHALL, LID., a Minnesota Corporation, hereinafter referred to as the "Developer". WHEREAS, the Developer has an interest in certain land in the City of Shorewood, County of Hennepin, State of Minnesota, legally described as: Lots 1 through 12, Block 1. Galpin Lake Woods and \'1HEREAS, an Agreement was made on the 20th day of June, 1988. by and between the Ci ty and the Developer for the residential development of such land, hereinafter referred to as "said Agreement"; and VvHEREAS, said Agreement provided for the Developer to construct and install certain improvements within and outside the plat; and WHEREAS, the City and the Developer now desire to modify and mTIend said Agreement to provide for the construction and installation by the Developer of a municipal watermain to connect the Galpin Lake Woods development to the Woodhaven Well municipal water system. NJN, 'IHERERJRE, in consideration of the II1ltual covenants and guarantees contained herein, the Ci ty and the Developer agree as follows: 1. Paragraphs 1 and 2 of said Agreement are hereby amended to read as follows: "1. IrvIJ?RJVF.lVlENI'S INSTALLED BY DEVEWPER WITIiIN TIiE PLAT .Deve loper agrees at its expense to construct, install and perfonn all work and furnish all materials and equipment in connection with the installation of the following improvanents: a. Street grading, stabilizing and bituminous surfacing; b. Concrete curbs and gutters; c. Sanitary sewer mains; d. Storm sewer and surface water drainage facilities; e. Watermains wi thin the plat; f. Watermains extending the Woodhaven Well municipal water system to the Galpin Lake Woods Development; g. Street name signs and traffic control signs. h. Required landscaping. Attachment 2 ''It is understood that underground utility lines, including gas, electric, and telephone, shall be installed by the respective private utility canpanies pursuant to separate agreements wi th the Developer. 2 . IMPROVEMENI'S INSTALLED BY DEVELOPER arrs IDE '!HE PLAT. a. Extension of Bracketts Road. Developer agrees at its expense to construct, install and perfoIm all work and furnish all materials and equipment necessary to extend Bracketts Road in a westerly direction from its present point of tennination to the boundaries of the plat. It is understood that such extension shall be constructed entirely within the City right-of-way, and that the Developer will obtain at its own expense all temporary or permanent easements required from adjoining property m~ers necessary to corrplete such extension. b. Extension of Mmicipal Watennain. Developer agrees at its expense to construct, install, and perfoIm all work and furnish all materials and equiprnent necessary to extend the watermain from the Woodhaven Well municipal water system to the Galpin Lake Woods Development. Property owners wi thin the plat of Galpin Lake Woods will not be assessed for said watennain and will not pay the $4,000.00 per lot hook-up charge to the City for connection to the municipal water system. A property owner outside of the plat of Galpin Lake Woods may make a direct hook-up to the waterrnain installed by Developer outside of said p I at upon payment to the Ci ty 0 f the hook-up charge prescribed by Shorewood City Code. Upon collection of said charge, the Ci ty shall thereupon remit the sum of $2,000.00 to the Developer so as to allow the Developer to recover a portion of his cost in constructing the watennain outside of the plat. The right of the Developer to receive said remittances and the obligation of the City to remit same shall be limited to direct connections to the watennain by property owners adjacent to the watermain and shall cease upon either of the following events, whichever first occurs: (1) Such date as the Developer has received remittances totalling the sum of $8,000.00. (2) December 31, 1995." -2- 2. Paragraph 6 of said Agreement is hereby amended to read as follows: r16. s.~'UTARY SEWER, S'IClR\1 SEWER FACILITIES, STREETS, WATEm1AINS a. Plans and Specifications. The Developer agrees to cause its engineers to prepare all plans and specifications necessary for the installation of sani tary sewer, stOIm sewer and surface water drainage facilities in said plat, and streets, curb and gutter and waterrnains within and outside of tIle plat, said plans and specifications to be subject to the final approval of the City Engineer. b. As-Built Plan. Within sixty (60) days after the cOOlpletion of construction, Developer shall cause its engineer to prepare and file with the City a full set of "as-built" plans, including a mylar original and two (2) black line prints, showing the installation of the foregoing facilities within and outside of the plat. c. Easements. Developer, at its expense, shall acquire all easements from abutting property owners necessary to the installation of the sanitarj sewer, stonn sewer, surface water drainage facilities and watennains within and outside of the plat, and thereafter promptly assign said easements to the City. d. Pre-existing Drain Tile. All pre-existing drain tile disturbed by Developer during construction shall be restored by Developer." IN WITNESS y~F, the parties hereto have caused these presents to be executed on the day and year first above wri tten. saDENHALL, LID. CI'IY OF SIJJBS\aD fl/j /1 ~ L7 II-1M f)/ '---- By:/~~~ JefI~Y Schoenwetter, President Robert Rascop, ~ayor ATIEST : Sandra L. Kennelly, City Clerk -3- MINUTES - MONDAY, JUNE 27, 1988 PAGE 3 GALPIN LAKE WOODS DISCUSSION -.....".. fif: . Water Discussion Administrator Vogt referred to the staff report of June 23, 1988, reviewing various recommendations to extend water and comparisons to other developments that have made water ex- tensions to their developments. The current water connection policy would have to be changed in order to implement these various methods. Council reviewed the methods offered by staff and suggested additional alternative formulas. Mr. Scheonwetter has asked the Council to waive the requirement of concrete curbs in lieu of continuous rolled asphalt. Haugen suggested that the City would give him a $2,000.00 connection credit for each Lot within the plat and $4,000.00 credit for hydrants outside the plat. He would also receive a maximum pay back of $32,000.00 for connections outside the pro- ject where he provides water service at his expense by paying the entire installation cost to his development. Nielsen clarified that Mr. Scheonwetter would have to still pay $2,000.00 for each connection within his plat with the current policy in effect. He stated the Shorewood Oaks received the complete $4,000.00 per unit credit within the project area. ~ ~!, Council reviewed the total water installation cost and compared costs both inside and outside the project area. *' Haugen moved, seconded by Gagne, to require the developer to in- stall concrete curb and gutter within the development area; to allow a $4,000.00 connection credit for each Lot inside the plat; a $12,000.00 cap for reimbursement of outside connections outside the project ($1,000.00 to developer, $3,000.00 to City = $4,000.00 charge to outside connectors) with a seven (7) year reimbursement agreement. Motion carried - 5 ayes by Roll call Vote. Permit Discussion Nielsen stated that when the new road was put in, two building permits were issued on Lots 9 & 10. Barbara Jo Arens asked for all the timing and documentations done prior to issuing those permits. She is disputing a 10 foot difference in property line location. Staff stated that the 10 foot dispute will be deter- mined in court not by the City. The development agreement was in effect, all fees paid, insurance submitted, plans approved and granted on the condition that the developers stay within their property boundaries. 4' ',~:; '. -' -3- Attachment 3 . . ,'" CITY OF SHOREWOOD RESOLUTION NO. 99-_ A RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT COOPERA TION AGREEMENT BETWEEN THE CITY OF SHOREWOOD AND HENNEPIN COUNTY FOR PARTICIPATION IN THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN FY 2000-2002 WHEREAS, the City of Shorewood, Minnesota and the County of Hennepin have in effect a Joint Cooperation Agreement for purposes of qualifying as an Urban County under the United States Department of Housing and Urban Development Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Programs; and WHEREAS, the City and County wish to execute a new Joint Cooperation Agreement in order to continue to qualify as an Urban County for purposes of the Community Development Block Grant and HOME Programs. NOW, THEREFORE BE IT RESOLVED, that the current Joint Cooperation Agreement between the City and the County be terminated and a new Joint Cooperation Agreement between the City and County be executed effective October 1, 1999, and that the Mayor and the City Administrator be authorized and directed to sign the Agreement on behalf of the City. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 24th day of May, 1999. Woody Love, Mayor ATTEST: James C. Hurrn, City Administrator/Clerk -tF 10 Hennepin County ,i~\ ie' (r', :C jll\ !7 ~ !\ ' f:i :C'.j; := "I, ,r:--;ii""n\\ll .~' , ; I~" < .,; " _' \ . .." _ "~" I '~ ;1: Ii i'jij:. ( i. j 'S~8 iW11 :U Il ;~i! f An ~.qvnl Opp&r:unit:) Em.piDy,a May 6, 1999 . Mr. James Hurm Administrator City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Mr. Hurm: Accompanying for your review and execution is the Urban Hennepin County Joint Cooperation Agreement for FY 2000 - 2002. The agreement sets forth broad shared powers for carrying out housing and community development activities. The U.S. Department of Housing and Urban Development (HUD) requires the agreement in order for Hennepin County to qualify as an urban county and be the recipient of Community Development Block Grant (CDBG) and the HOME Investment Partnership Program (HOME) entitlement funds. . A draft gray-line copy of the agreement is enclosed, which details all revisions to the current agreement.' There were two significant changes. One is to increase the threshold for participation in the Consolidated Pool from $50,000 to $75,000. The second is to add a clause to Section VI that gives cities that reach metropolitan city entitlement status before July 16, 1999 the choice of opting out of the program or to defer their status and stay in the county program. Under the Hennepin County agreement, any city with metropolitan city status will receive funding using the HUD ehtitlement formula or the county formula, whichever is greater. As a community participating in the Urban Hennepin County program, your city would not be eligible in FY 2000 - 2002 to apply for grants under the small cities or state CDBG programs. Your community will automatically participate in the Hennepin County HOME program and will not be eligible to receive HOME funds through the state or other consorti~ms. . Please execute the city signature page of the agreement to indicate your continued participation in the Urban County Program. Return only an original copy of the city signature page with the city seal and a copy of the authorizing resolution by JUNE 30, 1999. Office Of Planning & Development Development Planning Unit 10709 Wayzata Boulevard. Suite 260 Minnetonka, Minnesota 55305 (612) 541-7080 FAX:(612) 541.7090 TDD[ITY:(612) 541.7981 Recycled Paper Mr. James Hurm May 6, 1999 Page 2 A sample council resolution is enclosed. A copy of the county signature page will be provided after execution by the county. Please contact Mark Hendrickson at 541-7084 if you have any questions about the agreement or the Urban County Program. I look forward to continuing our cooperative efforts in addressing suburban Hennepin County housing and community development needs. Sincerely, _,.h d ~ Gary L~ningham Director . Enclosures: Cooperation Agreement Draft gray line agreement Sample resolution . Contract No. A18637 JOINT COOPERATION AGREEMENT URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT made and entered into by and between the COUNTY OF HENNEPIN, State of Minnesota, hereinafter referred to as "COUNTY," A-2400 Government Center, Minneapolis, Minnesota, 55487, and the cities executing this Master Agreement, each hereinafter respectively referred to as "COOPERATING UNIT," said parties to this Agreement each being governmental units of the State of Minnesota, and made pursuant to Minnesota Statutes, Section 471.59: WITNESSETH: . COOPERATING UNIT and COUNTY agree that it is desirable and in the interests of their citizens that COOPERATING UNIT shares its authority to carry out essential community development and housing activities with COUNTY in order to permit COUNTY to secure and administer Community Development Block Grant and HOME Investment Partnership funds as an Urban County within the provisions of the Act as herein deftned and, therefore, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions. COOPERATING UNIT acknowledges that by the execution of this Agreement that it understands that it: 1. May not also apply for grants under the State CDBG Program from appropriations for ftsca1 years during which it is participating in the Urban County Program; and 2. May not participate in a HOME Consortium except through the Urban County. I. DEFINITIONS . The deftnitions contained in 42 USC 5302 of the Act and 24 CFR ~570.3 of the Regulations are incorporated herein by reference and made a part hereof, and the terms defmed in this section have the meanings given them: A. "Act" means Title I of the Housing and Community Development Act of 1974, as amended, (42 U.S.C. 5301 et seq.). B. "Regulations" means the rules and regulations promulgated pursuant to the Act, including but not limited to 24 CFR Part 570. C. "HUD" means the United States Department of Housing and Urban Development. D. "Cooperating Unit" means any city or town in Hennepin County that has entered into a cooperation agreement that is identical to this Agreement, as well as Hennepin County, which is a party to each Agreement. E. "Consolidated Plan" means the document bearing that title or similarly required statements or documents submitted to HUD for authorization to expend the annual grant amount and which is 1 developed by the COUNTY in conjunction with COOPERATING UNITS as part of the Community Development Block Grant Program. F. "Metropolitan City" means any city located in whole or in part in Hennepin County which is certifted by HUD to have a population of 50,000 or more people. II. PURPOSE The purpose of this Agreement is to authorize COUNTY and COOPERATING UNIT to cooperate to undertake, or assist in undertaking, community renewal and lower income housing assistance activities, speciftcally urban renewal and publicly assisted housing and authorizes COUNTY to carry out these and other eligible activities for the beneftt of eligible recipients who reside within the corporate limits of the COOPERATING UNIT which will be funded from annual Community Development Block Grant and HOME appropriations for the Federal Fiscal Years 2000, 2001 and 2002 and from any program income generated from the expenditure of such funds. ID. AGREEMENT . The term of this Agreement is for a period commencing on October I, 1999 and terminating no sooner than the end of the program year covered by the Consolidated Plan for the basic grant amount for the Fiscal Year 2002, as authorized by HUD, and for such additional time as may be required for the expenditure of funds granted to the County for such period. COUNTY may notify COOPERATING UNIT prior to the end of the Urban County qualification period that the Agreement will automatically be renewed unless it is terminated in writing by either party. Either COUNTY or COOPERATING UNIT may exercise the option to terminate the Agreement at the end of the Urban County qualiftcation period. If COUNTY or COOPERATING UNIT fail to exercise that option, it will not have the opportunity to exercise that option until the end of a subsequent Urban County qualification period. COUNTY will notify the COOPERATING UNIT in writing of its right to elect to be excluded by the date specified by HUD. This Agreement must be amended by written agreement of all parties to incorporate any changes necessary to meet the requirements for cooperation agreements set forth in the Urban County Qualification Notice applicable for the year in which the next qualiftcation of the County is scheduled. Failure by either party to adopt such arA amendment to the Agreement shall automatically terminate the Agreement following the expenditure of all CDB~ and HOME funds allocated for use in COOPERATING UNIT's jurisdiction. Notwithstanding any other provision of this Agreement, this Agreement may be terminated at the end of the program period during which HUD withdraws its designation of COUNTY as an Urban County under the Act. This Agreement shall be executed by the appropriate officers of COOPERATING UNIT and COUNTY pursuant to authority granted them by their respective governing bodies, and a copy of the authorizing resolution and executed Agreement shall be filed promptly by the COOPERATING UNIT in the Hennepin County Office of Planning and Development, and in no event shall the Agreement be ftled later than June 30, 1999. COOPERATING UNIT and COUNTY shall take all actions necessary to assure compliance with the applicant's certifications required by Section 104(b) of the Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964; the Fair Housing Act, Section 109 of Title I of the Housing and Community Development Act of 1974; and other applicable laws. 2 IV. ACTIVITIES COOPERATING UNIT agrees that awarded grant funds will be used to undertake and carry out within the terms of this Agreement certain projects involving one or more of the essential activities eligible for funding und~r the Act. COUNTY agrees and will assist COOPERATING UNIT in the undertaking of such essential activities by providing the services specified in this Agreement. The parties mutually agree to comply with all applicable requirements of the Act and the Regulations and other relevant Federal and/or Minnesota statutes or regulations in the use of basic grant amounts. Nothing in this Article shall be construed to lessen or abrogate COUNTY's responsibility to assume all obligations of an applicant under the Act, including the development of the Consolidated Plan, pursuant to 24 CFR Part 91. COOPERATING UNIT further specifically agrees as follows: A. COOPERATING UNIT will in accord with a COUNTY-established schedule prepare and provide to COUNTY, in a prescribed form, requests for the use of Community Development Block Grant Funds consistent with this Agreement, program regulations and the Urban Hennepin County Consolidated Plan. . B. COOPERATING UNIT acknowledges that, pursuant to 24 CFR S570.501 (b), it is subject to the same requirements applicable to subrecipients, including the requirement for a written Subrecipient Agreement set forth in 24 CFR S570.503. The Subrecipient Agreement will cover the implementation requirements for each activity funded pursuant to this Agreement and shall be duly executed with and in a form prescribed by COUNTY. C. COOPERATING UNIT acknowledges that it is subject to the same subrecipient requirements stated in paragraph B above in instances where an agency other than itself is undertaking an activity pursuant to this Agreement on behalf of COOPERATING UNIT. In such instances a written Third Party Agreement shall be duly executed between the agency and COOPERATING UNIT in a form prescribed by COUNTY. D. COOPERATING UNIT shall implement all activities funded for each annual program pursuant to this Agreement within Twenty-Four (24) months of the authorization by HUD to expend the basic grant amount. . 1. Funds for all activities not implemented within Twenty-Four (24) months shall be transferred to a separate account for reallocation on a competitive basis. 2. Implementation period extensions may be granted upon request in cases where the authorized activity has been initiated and/or subject of a binding contract to proceed. E. COOPERATING UNIT will take actions necessary to assist in accomplishing the community development program and housing goals, as contained in the Urban Hennepin County Consolidated Plan. F. COOPERATING UNIT shall ensure that all programs and/or activities funded in part or in full by grant funds received pursuant to this Agreement shall be undertaken affirmatively with regard to fair housing, employment and business opportunities for minorities and women. It shall, in implementing all programs and/or activities funded by the basic grant amount comply, with all applicable Federal and Minnesota Laws, statutes, rules and regulations with regard to civil rights, affirmative action and equal employment opportunities and Administrative Rule issued by the COUNTY. 3 G. COOPERATING UNIT that does not affirmatively further fair housing within its own jurisdiction or that impedes action by COUNTY to comply with its fair housing certification shall be prohibited from receiving CDBG funding for any activities. H. COOPERATING UNIT shall participate in the citizen participation process as established by COUNTY in compliance with the requirements of the Housing and Community Development Act of 1974, as amended. 1. COOPERATING UNIT shall reimburse COUNTY for any expenditure determined by HUD or COUNTY to be ineligible. J. COOPERATING UNIT shall prepare, execute, and cause to be filed all documents protecting the interests of the parties hereto Qr any other party of interest as may be designated by the COUNTY. K. COOPERATING UNIT has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within itS. jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from. a facility or location which is the subject of such nonviolent civil rights demonstrations within its jurisdiction. COUNTY further specifically agrees as follows: A. COUNTY shall prepare and submit to HUD and appropriate reviewing agencies, on an annual basis, all plans, statements and program documents necessary for receipt of a basic grant amount under the Act. B. COUNTY shall provide, to the maximum extent feasible, technical assistance and coordinating services to COOPERATING UNIT in the preparation and submission of a request for funding. C. COUNTY shall provide ongoing technical assistance to COOPERATING UNIT to aid COUNTY. in fulfilling its responsibility to HUD for accomplishment of the community development program and housing goals. D. COUNTY shall, upon offIcial request by COOPERATING UNIT, agree to administer local housing rehabilitation grant programs funded pursuant to the Agreement, provided that COUNTY shall receive Twelve percent (12%) of the allocation by COOPERATING UNIT to the activity as reimbursement for costs associated with the administration of COOPERATING UNIT activity. E. COUNTY may, at its discretion and upon official request by COOPERATING UNIT, agree to administer, for a possible fee, other programs and/or activities funded pursuant to this Agreement on behalf of COOPERATING UNIT. F. COUNTY may, as necessary for clarification and coordination of program administration, develop and implement Administrative Rules consistent with the Act, Regulations, HUn administrative directives, and administrative requirements of COUNTY. 4 V. ALLOCATION OF BASIC GRANT AMOUNTS Basic grant amounts received by the COUNTY under Section 106 of the Act shall be allocated as follows: A. COUNTY shall retain Ten percent (10%) of the annual basic grant amount for the undertaking of eligible activities. B. The balance of the basic grant amount shall be made available by COUNTY to COOPERATING UNITS in accordance with the formula stated in part C and the procedure stated in part D of this section for the purpose of allowing the COOPERATING UNITS to submit funding requests. The allocation is for planning purposes only and is not a guarantee of funding. C. The COUNTY will calculate, for each COOPERATING UNIT , an amount that bears the same ratio to the balance of the basic grant amount as the average of the ratios between: 1. . 2. 3. 4. The population of COOPERATING UNIT and the population of all COOPERATING UNITS. The extent of poverty in COOPERATING UNIT and the extent of poverty in all COOPERATING UNITS. The extent of overcrowded housing by units in COOPERATING UNIT and the extent of overcrowded housing by units in all COOPERATING UNITS. In determining the average of the above ratios, the ratio involving the extent of poverty shall be counted twice. D. Funds will be made available to communities utilizing the formula specified in C of this Section in the following manner: . 1. COOPERATING UNIT qualifying as a Metropolitan City (having populations of at least 50,000) will receive annual funding allocations equal to the HUD formula entitlement or the COUNTY formula allocation, whichever is greater. 2. Other COOPERATING UNITS with COUNTY formula allocations of $75,000 or more will receive funding allocations in accordance with the formula allocations. 3. COOPERATING UNITS with COUNTY formula allocations ofless than $75,000 will have their funds consolidated in a pool for award in a manner determined by COUNTY. Only the COOPERATING UNITS, whose funding has been pooled, will be eligible to compete for these funds. . E. The COUNTY shall develop these ratios based upon data to be furnished by HUD. The COUNTY assumes no duty to gather such data independently and assumes no liability for any errors in the data furnished by HUD. F. In the event COOPERATING UNIT does not request a funding allocation, or a portion thereof, the amount not requested shall be made available to other participating communities, in a manner determined by COUNTY. 5 VI. METROPOLITAN CITIES Any metropolitan city executing this Agreement shall defer their entitlement status and become part of Urban Hennepin County. This agreement can be voided if the COOPERATING UNIT is advised by HUD, prior to the completion of the re-qualification process for fiscal years 2000-2002, that it is eligible to become a metropolitan city and the COOPERATING UNIT elects to take its entitlement status. If the agreement is not voided on the basis of the COOPERATING UNIT's eligibility as a metropolitan city prior to July 16, 1999, the COOPERATING UNIT must remain a part of the COUNTY program for the entire three-year period of the COUNTY qualification. vn. OPINION OF COUNSEL The undersigned, on behalf of the Hennepin County Attorney, having reviewed this A-greement, hereby opines that the tenns and provisions of the Agreement are fully authorized under State and local law and that the COOPERATING UNIT has full legal authority to undertake or assist in undertaking essential community development and housing assistance activities, specifically urba enewal a ubli ly-assisted housing. / . I -~~ . 6 -', '. ! VIII. HENNEPIN COUNTY EXECUTION The Hennepin County Board of Commissioners having duly approved this Agreement on . 1999 , and pursuant to such approval and the proper County official having signed this Agreement, the COUNTY agrees to be bound by the provisions herein set forth. COUNTY OF HENNEPIN, STATE OF MINNESOTA By: Chair of its County Board And: Assistant/Deputy/County Administrator , Attest: Deputy/Clerk of the County Board . . ..--.-- ,/G /11 APPROVED AS TO EXECUTION: . Assistant County Attorney Date: . 7 IX. COOPERATING UNIT EXECUTION COOPERATING UNIT, having signed this Agreement, and the COOPERATING UNITS governing body having duly approved this Agreement on . 1999 , and pursuant to such approval and the proper city official having signed this Agreement, COOPERATING UNIT agrees to be bound by the provisions of this Joint Cooperation Agreement, contract A 1863 7. CITY OF By: Its Mayor And: Its City Manager ATTEST: : . CITY MUST CHECK ONE: The City is organized pursuant to: Plan A Plan B Charter . May 7.1999 8 To: Mayor and City Council From: James C. Hurm, City Administrator Date: May 20, 1999 Re: Liquor Operations Manager . Attached please find the resume of Don Swandby, who is currently going through the process of being recommended to the Council as the Liquor Operations Manager. He was one of the top applications picked out of the twelve that were submitted. Six applicants were interviewed, and Don was chosen as the top candidate. Bill Josephson spent about three hours with Don on a Saturday, and recommends him highly. It should be further noted that Bill Josephson participated in the interviews and has been very helpful throughout the process. Since being selected as the top candidate, Don has successfully completed a physical and a drug test. A police background has been completed. We are currently finishing reference calls. . The Liquor Committee will meet with Don Monday, May 24, from 5:30 to 6:30 p.m. to complete the evaluation in hopes of making a recommendation to the City Council at the meeting that night. In preparation for that meeting, Finance Director Al Rolek and I have met with Don to work out the details of employment as well as some measurable objectives for the Liquor Operations Manager. A full report will be given by the Liquor Committee Monday night. #/1 Donald R. Swandby 3021 Drury Lane, Mound, MN 55364 (612) 495-1033 --- - I!~:~~i~ 5 ~ SUMMARY: Twenty-one years of responsible progressive experience in the alcoholic beverage industry. Concentration on product knowledge, preferred customer service, profes- sional employee training in a fiscally responsible small business environment. EDUCATION: Completed the Wine and Spirit Education Trust's "Higher Certificate" graduating with honors. Completed the Trusts two-part, two year "Diploma" in one year. Topics of study included: wine regions throughout the world, viticulture, vinification, distillation of spirits, cellar management, customs and excise, small business accounting, tasting technique and social aspects. INSTRUCTION: Trained over 270 employees, emphasizing product knowledge, major customer service, suggestive selling and utilization of marketing tools available. Guest speak- er at International Wine and Food Society, Les Amis DuVin and Apple Valley Wine Club. Lead a trained team to successful achievement of group planned goals. FormulA pricing policies on merchandise. Coordinated sales promotions and preparatio~ merchandise displays. Coached employee sales techniques and taking of invento- ry. Prepared records of transactions for bank and accountant. Ordered merchan dise. Planned and prepared work schedules and assigned employees with estab- lished security, sales and record keeping procedures and practices. SUPERVISION: ACCOUNTING: Prepared and recommended annual budget for city council approval. Utilized Logis and POS computer databases for purchasing and receiving merchandise, inven- tory control, pricing, customer management, posting and vouchering. PURCHASING: Maintained fiscally responsible inventory levels in correlation with sales volume and industry seasonal fluctuations. Yearly increased gross margins through planned volume and multple store discounting options. Sold a full line of foreign and domestic wines, beers, and spirits to the novice a. the expert. Concentration on customer rapport, professionalism, upgrading and repeat business. Implemented a three bottle discount to increase volume and cre- ate price image. Doubled wine sales in a three year period. Upstarted monthly wine club. Organized bi-annual wine tastings. Coordinated print and mail advertising to sales promotions. SALESIMARKETING: MERCHANDISING: Enjoyed maximizing such sales tools ~ shelf position, display placement, cold box representation, price monitoring, point.j sale material, assuiing product freshness, and advertising. EXPERIENCE: · Sundial Wine & Spirits: Store Manager, retail 1996-present · Apple Valley Municipal Liquors: Liquor Store Manager, retail 1989-1995 · Omaha Steaks International: Sales, Gourmet Division 1987-1988 · International Connoisseurs: Consultant, 1985-1987 · Nebraska Wine & Liquor: Wine Supervir:or, Wholesale 1983-1985 · Wine & Spirit Education Trust: London England · The Wine Merchant in Beverly Hills: Sales, retail 1978-1980 · New Brighton Municipal Liquor: Assistant Manager, retail 1976-1978 · S1. John's University: Collegeville, MN ( Date: OS/20/1999 Time: 13:57:28' CITY OF SHOREWOOD FM Entry - Invoice Cash Disbursement Journal Operator: Kathy Page: 1 Save As: list Ranges: Journal #: (A) Transaction #: (A) Check Date: (r) 05121999 - 05251999 Check#: (A) Bank# : (A) Options: # of copies: 1 Void Checks: N Page on Check: N Check # Vendor Name Account # Title Check Date Type Description Jrnl# Trans Amount Invoice Check 25747 3CMA SAVVY AWARDS COMPETITION 05/12/1999 R 43 4 101-41300-331 TRAVEL, CONFERENCE & SCHOOLS SAAVY AWARDS ENTRY FEE 300.00 Invoice Total: 300.00 300.00 25748 PERA 05/12/1999 R 43 5 . 101-21704 PERA WITHHOLDING PAYABLE PERA 1,446.72 101-49200-121 UNALLOCATED PERA - CITY SHAR PERA 1,577.70 Invoice 7624-00 Total: 3,024.42 3,024.42 25749 lCMA RETIREMENT TRUST-457 05/12/1999 R 43 6 101-21705 VOLUNTARY PAYROLL DEDUCTS PAYABL DEFERRED COMP 1,130.40 Invoice 302131 Total: 1,130.40 1,130.40 25750 CITY COUNTY CREDIT UNION 05/12/1999 R 43 7 101-21705 VOLUNTARY PAYROLL DEDUCTS PAYABL PAYROLL DEDUCTIONS 1,080.80 Invoice Total: 1,080.80 1,080.80 25751 AFSCME COUNCIL 14 05/12/1999 R 43 8 101-21705 VOLUNTARY PAYROLL DEDUCTS PAYABL MAY UNION DUES 170.45 Invoice Total: 170.45 170.45 25752 AMERICAN PLANNING ASSOC. 05/12/1999 R 43 11 101-41910-245 GENERAL SUPPLIES PLANNING BOOKS 53.95 . Invoice Total: 53.95 53.95 25753 BROWNING FERRIS IND. 05/12/1999 R 43 3 643-49750-400 CONTRACTUAL SERVICES TB LIQ RECYCLING 36.35 Invoice 1154467040990200 Total: 36.35 36.35 25754 G & K SERVICES 05/12/1999 R 42 5 101-41940-400 CONTRACTUAL SERVICES MATS 35.04 101-43050-400 CONTRACTUAL SERVICES UNIFORMS 390.53 Invoice 604431 Total: 425.57 425.57 25755 HURM, JAMES 05/12/1999 R 42 8 101-41300-331 TRAVEL, CONFERENCE & SCHOOLS MILEAGE 66.17 Invoice Total: 66.17 66.17 25756 KRIESEL, DREW 05/12/1999 R 42 9 101-41110-400 CONTRACTUAL SERVICES PACKET DELIVERY 95.00 Invoice Total: 95.00 95.00 25757 METRO COUNCIL ENVIRONMENT 05/12/1999 R 42 10 , Date: OS/20/1999 Time: 13:57:30 CITY OF SHOREWOOD FM Entry - Invoice Cash Disbursement Journal Operator: Kathy Page: 2 Check # Vendor Name Account # Title Check Date Type Description Jrnl # Trans Amount Invoice Check -------------------------------------------------------------------------------------------------------------------------------- 611-20820 MCES SAC CHARGES PAYABLE APRIL SAC 1,039.50 Invoice Total: 1,039.50 1,039.50 25758 MN CHILD SUPPORT PMT CTR 05/12/1999 R 43 9 101-21705 VOLUNTARY PAYROLL DEDUCTS PAYABL CHILD SUPPORT-C. SCHMID 173.51 Invoice Total: 173.51 173.51 25759 PAZANDAK. JOSEPH 05/12/1999 R 42 7 101-21711 SEC 125 HEALTH CARE REIMB PAYABL SEC 125 REIMB 251.59 101-42400-331 TRAVEL, CONFERENCE & SCHOOLS MILEAGE 46.44 Invoice Total: 298.03 298.03 25760 PEPSI COLA COMPANY 05/12/1999 R 42 17 643-49750-254 MISC PURCHASES MlSC 42.38 Invoice 312205 Total: 42.38 641-49750-254 MISC PURCHASES MISC 33.90 . Invoice 78121762 Total: 33.90 76.28 25761 TMB CONSULTING INC. 05/12/1999 R 42 6 101-41400-400 CONTRACTUAL SERVICES COMPUTER CONSULTING 337.50 Invoice NS0509 Total: 337.50 337.50 25762 US WEST DEX 05/12/1999 R 42 18 641-49750-342 ADVERTISING & PROMOTIONS ADVERTISING 113.30 Invoice 005227248000 Total: 113.30 113.30 25763 DAHLHEIMER DIST INC 05/12/1999 R 42 21 641-49750-253 BEER PURCHASES BEER 228.60 Invoice 44515 Total: 228.60 643-49750-253 BEER PURCHASES BEER 170.00 Invoice 44898 Total: 170.00 642-49750-253 BEER PURCHASES BEER 704.20 Invoice 5090 Total: 704.20 1,102.80 .25764 DAY DISTRIBUTING 05/12/1999 R 42 25 642-49750-254 MISC PURCHASES MISC 9.20 642-49750-253 BEER PURCHASES BEER 1,919.50 Invoice 1150 Total: 1,928.70 641-49750-254 MISC PURCHASES MISC 77.80 641-49750-253 BEER PURCHASES BEER 2,704.10 Invoice 1152 Total: 2,781.90 643-49750-253 BEER PURCHASES BEER 2,288.44 Invoice 1315 Total: 2,288.44 6,999.04 25765 EAST SIDE BEVERAGE COMPAN 05/12/1999 R 42 28 642-49750-253 BEER PURCHASES BEER 5,186.90 642-49750-254 MISC PURCHASES MISC 27.15 Invoice S3600 Total: 5,214.05 641-49750-254 MISC PURCHASES MISC 21.20 641-49750-253 BEER PURCHASES BEER/MISC 7, 727.75 Invoice S3630 Total: 7,748.95 643-49750-253 BEER PURCHASES BEER 4,140.80 643-49750-254 MI SC PURCHASES MISC 8.40 Date: OS/20/1999 Time: 13:57:33 CITY OF SHOREWOOD Operator: FM Entry - Invoice Cash Disbursement Journal Page: Check # Vendor Name Account # Title eheck Date Type Description Jrnl# Trans -------------------------------------------------------------------------------------------------------------------------------- Invoice T7535 Total: 25766 MARK VI I 05/12/1999 R 42 34 641-49750-253 BEER PURCHASES BEER 641-49750-254 MISC PURCHASES MISC Invoice 21873 Total: 643-49750-254 MISC PURCHASES MISC 643-49750-253 BEER PURCHASES BEER Invoice 26369 Total: 642-49750-253 BEER PURCHASES BEER 642-49750-254 MISC PURCHASES MISC Invoice 49163 Total: 25767 MARLIN'S TRUCKING 05/12/1999 R 42 37 641-49750-251 LIQUOR PURCHASES FREIGHT 641-49750-252 WINE PURCHASES FREIGHT . 643-49750-251 LIQUOR PURCHASES FREIGHT 643-49750-252 WINE PURCHASES FREIGHT Invoice Total: 25768 NORTH STAR ICE 05/12/1999 R 42 39 641-49750-254 MISC PURCHASES MISC Invoice 63272 Total: 643-49750-254 MISC PURCHASES MISC Invoice 72250 Total: 25769 QUALITY WINE & SPIRITS eo 05/12/1999 R 43 42 641-49750-251 LIQUOR PURCHASES LIQUOR 641-49750-252 WINE PURCHASES WINE Invoice 71092900 Total: 643-49750-251 LIQUOR PURCHASES LIQUOR Invoice 71093000 Total: 25770 THORPE DISTRIBUTING COMPA 05/12/1999 R 42 44 . 643-49750-253 BEER PURCHASES BEER 643-49750-254 MISC PURCHASES MISe Invoice 30080 Total: 641-49750-254 MISC PURCHASES BEER/MISC 641-49750-253 BEER PURCHASES BEER Invoice 30100 Total: 642-49750-253 BEER PURCHASES BEER 642-49750-254 MISe PURCHASES MISC Invoice 30210 Total: 25771 BROWN , LAWRENCE 05/19/1999 R 46 12 101-43010-245 GENERAL SUPPLIES SUPPLIES Invoice Total: 25772 HEBERT, KATHLEEN 101-21712 SEe 125 DEP CARE REIMB 05/19/1999 R PAYABLE SEC 125 REIMB Invoice 052199 49 3 Total: 25773 HENN CO DISTRICT eOURT 05/19/1999 R 46 20 Kathy Amount Invoice Check 4,149.20 17,112.20 4,010.05 36.50 4,046.55 10.90 2,587.05 2,597.95 2,635.85 75.55 2,711.40 9,355.90 82.02 82.03 25.50 25.50 215.05 215.05 118.80 118.80 127.80 127.80 246.60 370.14 367.51 737.65 700.51 700.51 1,438.16 6,697.65 139.30 6,836.95 185.55 9,662.50 9,848.05 7,287.50 108.85 7,396.35 24,081.35 42.08 42.08 42.08 192.30 192.30 192.30 Date: OS/20/1999 Time: 13:57:38 Check # Vendor Name Account # Title 101-41400-245 GENERAL SUPPLIES CITY OF SHOREWOOD Operator: FM Entry - Invoice Cash Disbursement Journal Check Date Type Description Jrnl# Trans 84 ESCORT VEH FORFEITURE Invoice 1984 ESCORT Total: 25774 HURM, JAMES 05/19/1999 R 101-41300-331 TRAVEL, CONFERENCE & SCHOOLS CONF. EXPENSES Invoice Total: 25775 NORTHERN STATES POWER 101-45200-380 UTILITY SERVICES 611-49450-380 UTILITY SERVICES 101-45200-380 UTILITY SERVICES 611-49450-380 UTILITY SERVICES . 25776 PEPSI COLA COMPANY 642-49750-254 MISC PURCHASES 25777 PETTY CASH 621-37320 CITY CLEANUP CHARGES 25778 SHOREWOOD NURSERY 101-41110-245 GENERAL SUPPLIES 50 05/19/1999 R 24 2 UTILITIES Invoice 0+14707265116 Total: UTILITIES Invoice 1765206461116 Total: 'UTILITIES Invoice 2164107164116 Total: UTILITIES Invoice 2486903264116 Total: 05/19/1999 R 48 MISC PURCHASE Invoice 311386 Total: 4 05/19/1999 R SPRING CLEAN UP Invoice Total: 49 5 05/19/1999 R 50 GIFT CERT. ADOPT A GARDEN Invoice Total: 1 25779 US WEST 601-49400-396 UTILITIES 601-49400-398 UTILITIES 05/19/1999 R - BOULDER BRIDGE W COMMUNICATIONS - SE AREA WELL/TOW COMMUNICATIONS Invoice Total: . 25780 WAYZATA MOTOR VEHICLES 101-41400-245 GENERAL SUPPLIES 25781 MIDWEST COCA-COLA BOTTLIN 641-49750-254 MISC PURCHASES 643-49750-254 MISC PURCHASES 642-49750-254 MISC PURCHASES 25782 MARLIN'S TRUCKING 642-49750-251 LIQUOR PURCHASES 642-49750-252 WINE PURCHASES 642-49750-251 LIQUOR PURCHASES 642-49750-252 WINE PURCHASES 43 13 05/19/1999 R 46 21 84 ESCORT-VEH FORFEITURE Invoice 1984 ESCORT Total: 05/19/1999 R 42 19 MISC Invoice 63284132 Total: MISC PURCHASE Invoice 661000336147 Total: MISC PURCHASE Invoice 661002703323 Total: 05/19/1999 R 48 17 FREIGHT FREIGHT Invoice 041599 Total: FREIGHT FREIGHT Invoice 043099 Total: Kathy Page: 4 Amount Invoice Check 2 10.00 10.00 16.31 16.31 15.52 15.52 28.94 28.94 11. 57 11.57 25.75 25.75 13.20 13 .20 300.00 300.00 200.00 200.00 109.91 48.93 158.84 9.00 9.00 172.75 172 . 75 283.29 283.29 226.40 226.40 682.44 10.00 16.31 81. 78 13.20 300.00 200.00 158.84 9.00 3.82 3.83 7.65 4.68 4.67 9.35 17.00 Date: OS/20/1999 Time: 13:57:42 CITY OF SHOREWOOD FM Entry - Invoice Cash Disbursement Journal Operator: Kathy Page: 5 Check # Vendor Name Account # Title Check Date Type Description Jrnl# Trans Amount Invoice Check -------------------------------------------------------------------------------------------------------------------------------- 25783 NORTH STAR ICE 05/19/1999 R 48 19 642-49750-254 MISC PURCHASES MISC PURCHASE 39.60 Invoice 63270 Total: 39.60 39.60 25784 QUALITY WINE & SPIRITS CO 05/19/1999 R 48 24 642-49750-251 LIQUOR PURCHASES LIQUOR 505.10 642-49750-252 WINE PURCHASES WINE 513.50 Invoice 704377 Total: 1,018.60 642-49750-252 WINE PURCHASES WINE 438.93 642-49750-251 LIQUOR PURCHASES LIQUOR 236.24 Invoice 708645 Total: 675.17 643-49750-251 LIQUOR PURCHASES LIQUOR PURCHASE 759.07 643-49750-252 WINE PURCHASES WINE PURCHASE 85.73 Invoice 713011 Total: 844.80 . 642-49750-251 LIQUOR PURCHASES LIQUOR 667.96 642-49750-252 WINE PURCHASES WINE PURCHASE 275.61 Invoice 713051 Total: 943 . 57 641-49750-251 LIQUOR PURCHASES LIQUOR 365.22 641-49750-252 WINE PURCHASES WINE 97.45 Invoice 713052 Total: 462.67 643-49750-251 LIQUOR PURCHASES LIQUOR PURCHASE 187.18 Invoice 713175 Total: 187.18 4,131.99 25785 WINE MERCHANTS 05/19/1999 R 48 25 642-49750-252 WINE PURCHASES WINE PURCHASE 369.37 Invoice 17353 Total: 369.37 642-49750-252 WINE PURCHASES WINE PURCHASE 82.00 Invoice 17431 Total: 82.00 642-49750-252 WINE PURCHASES WINE PURCHASE 171.75 Invoice 17611 Total: 171.75 623.12 25786 ABM EQUIPMENT & SUPPLY OS/25/1999 R 24 8 . 101-43050-221 MAINTENANCE OF EQUIPMENT EQUIP MAINT 51. 33 Invoice 049612-01 Total: 51. 33 51. 33 25787 ALLEN &'ASSOCIATES OS/25/1999 R 30 2 101-41110-400 CONTRACTUAL SERVICES PERFORMANCE REVIEW-ADMIN 3,054.00 Invoice Total: 3,054.00 3,054.00 25788 BRYAN ROCK PRODUCTS, INC. OS/25/1999 R 66 11 101-45200-245 GENERAL SUPPLIES ROCK-FREEMAN PARKINGLOT 119.22 Invoice 050699 Total: 119.22 101-43050-245 GENERAL SUPPLIES ROCK 379.18 611-49450.221 MAINTENANCE OF EQUIPMENT ROCK 379.18 Invoice 4355 Total: 758.36 877.58 25789 CHAMPION AUTO STORE #344 OS/25/1999 R 29 31 101-43050-245 GENERAL SUPPLIES SUPPLIES 4.33 Invoice 00083164 Total: 4.33 101-43050-245 GENERAL SUPPLIES SUPPLIES 13.74 Invoice 00083165 Total : 13.74 18.07 . . Date: OS/20/1999 Time: 13 :57:48 Check # Vendor Name Account # Title 25790 CHASKA BLOG CENTER, INC 101-45200-245 GENERAL SUPPLIES 25791 CONSTRUCTION BULLETIN 404-48000-400 CONTRACTUAL SERVICES 25792 DALE GREEN CO 101-45200-245 GENERAL SUPPLIES CITY OF SHOREWOOD Operator: FM Entry - Invoice Cash Disbursement Journal Check Date Type Description Jrnl# Trans OS/25/1999 R FREEMAN 32 PK SUPPLIES 806114 Total: Invoice OS/25/1999 R 66 SEAL COAT BID AD Invoice CB55406 Total: 22 OS/25/1999 R 29 BLACK DIRT-PARKS Invoice 3388 Total: 35 25793 EXCELSIOR ROTARY CLUB OS/25/1999 R 33 101-41300-433 DUES AND SUBSCRIPTIONS ROTARY CLUB DUES 101-41300-331 TRAVEL, CONFERENCE & SCHOOLS MEALS Invoice 896 Total: 25794 FAEGRE & BENSON LLP 601-16501 CONST IN PROGRESS-1996 1 OS/25/1999 R 66 SMITHTOWN MEDIATOR-RYAN LEGAL Invoice 590506 Total: 13 25795 HAWKINS WATER TREATMENT OS/25/1999 R 42 601-49400-221 MAINTENANCE OF EQUIPMENT CONTAINER RENTAL Invoice DM23307 Total: 25796 HOPKINS PARTS COMPANY 101-43050-245 GENERAL SUPPLIES 13 OS/25/1999 R 66 16 SUPPLIES Invoice 80843/80844 Total: 25797 INTERSTATE BATTERY INC OS/25/1999 R 30 101-42100-221 MAINTENANCE OF EQUIPMENT SIREN BATTERIES Invoice 11001284 Total: 101-34104 "PASS-THRU" CHARGES SIREN BATTERIES Invoice 11001317 Total: 101-43050-221 MAINTENANCE OF EQUIPMENT BATTERY Invoice 131058 Total: 25798 KENNEDY & GRAVEN 490-48000-304 LEGAL FEEi 25799 KAR PRODUCTS 101-43050-245 GENERAL SUPPLIES 601-49400-221 MAINTENANCE OF EQUIPMENT 101-43050-245 GENERAL SUPPLIES 60l-49400-221 MAINTENANCE OF EQUIPMENT 25800 LARKIN, HOFFMAN, DALY... 101-34104. "PASS-THRun CHARGES 7 OS/25/1999 R 46 19 APRIL SR CTR LEGAL Invoice SH230-00019 Total: OS/25/1999 R SHOP SUPPLIES Invoice 348019 Total: EQUIP MAINT Invoice 349221 Total: SUPPLIES Invoice 360450 Total: EQUIP MAINT Invoice 636'14 Total: 42 2 OS/25/1999 R MARCH LEGAL 42 1 Amount 5 38.02 102.95 354.60 40.00 110.00 690.10 60.00 56.87 242.61 242.61 42.55 993.19 146.79 85.67 411. 65 39.70 53.17 Kathy Invoice 38.02 102.95 354.60 150.00 690.10 60.00 56.87 242.61 242.61 42.55 993.19 146.79 85.67 411.65 39.70 Page: 6 Check 38.02 102.95 354.60 150.00 690.10 60.00 56.87 527.77 993.19 683.81 Date: OS/20/1999 Time: 13:57:52 Check # Vendor Name Account # Title 101-41600-304 LEGAL FEES 490-48000-304 LEGAL FEES 601-16501 CONST IN PROGRESS-1996 601-49400-304 LEGAL FEES CITY OF SHOREWOOD Operator: FM Entry - Invoice Cash Disbursement Journal Check Date Type Description Jrnl# Trans MARCH LEGAL-GENERAL MARCH SR CTR LEGAL SMITHTOWN MARCH RYAN LEGAL MARCH MARSH PT LEGAL Invoice Total: 25801 MTI DISTRIBUTING COMPANY OS/25/1999 R 29 101-43050-221 MAINTENANCE OF EQUIPMENT EQUIP MAINT Invoice I271803 Total: 101-45200-221 MAINTENANCE OF EQUIPMENT 101-43050-221 MAINTENANCE OF EQUIPMENT FREEMAN IRRIGATION PARTS Invoice I2731S5 Total: MOWER BLADES Invoice I273569 Total: . 25802 METRO COUNCIL ENVIRONMENT OS/25/1999 R 43 611-49450-385 MCES SEWAGE TREATMENT CHARGE JUNE SEWER TREATMENT Invoice 687164 Total: 25803 OFFICE DEPOT 101-41400-200 OFFICE SUPPLIES 101-41400-200 OFFICE SUPPLIES Kathy Page: 7 Amount Invoice Check 6,541.40 839.50 1,093.0l 1,078.58 9.605.66 9,605.66 36 107.46 107.46 315.52 315.52 143.58 143.58 566.56 17 27.249.84 27.249.84 27,249.84 OS/25/1999 R 49 1 OFFICE SUPPLIES 7.50 Invoice 069435360 Total: 7.50 OFFICE SUPPLIES 200.18 Invoice 69495092 Total: 200.18 207.68 25804 MN SUN PUBLICATIONS OS/25/1999 R 46 101-41400-351 PRINTING AND PUBLISHING LEGAL AD Invoice 217914 Total: 101-41400-351 PRINTING AND PUBLISHING 25805 WM. MUELLER & SONS, INC. 101-45200-245 GENERAL SUPPLIES 611-49450-221 MAINTENANCE OF EQUIPMENT .25806 MUNITECH, INC. 601-49400-400 CONTRACTUAL SERVICES 611-49450-400 CONTRACTUAL SERVICES LEGAL AD Invoice 217916 Total: OS/25/1999 R SAND-PARKS MALLARD SEWER PROJECT Invoice 100/583 Total: OS/25/1999 R 46 JUNE WATER MAINTENANCE JUNE SEWER MAINTENANCE Invoice 7204 Total: 25807 NORTHERN OS/25/1999 R 29 101-43050-221 MAINTENANCE OF EQUIPMENT EQUIP MAINT Irtvoice 82350546 Total: 101-43050-221 MAINTENANCE OF EQUIPMENT SUPPLIES/OIL 101-43050-212 MOTOR FUELS & LUBRICATION SUPPLIES/OIL Invoice 82351032 Total: OS/25/1999 R UTILITIES Invoice 0031505165118 Total: UTILITIES Invoice 0074000169119 Total: 601-49400-398 UTILITIES - SE AREA WELL/TOW UTILITIES 25809 NORTHERN STATES POWER 101-43160-380 UTILITY SERVICES 611-49450-380 UTILITY SERVICES 42 16 31.20 31.20 72.80 72 .80 104.00 42 11 105.02 558.21 663.23 663.23 14 4,830.00 2,070.00 6,900.00 6,900.00 34 133.09 133.09 29.78 11.69 41.47 174.56 14 7.76 7.76 7.96 7.96 10.16 Date: OS/20/1999 Time: 13:57:58 Check # Vendor Name Account # Title CITY OF SHOREWOOD Operator: FM Entry - Invoice Cash Disbursement Journal Check Date TYpe Description Jrnl# Trans Invoice 0145009267131 Total: 611-49450-380 UTILITY SERVICES UTILITIES Invoice 0191308362119 Total: 643-49750-380 UTILITY SERVICES UTILITIES Invoice 0196307669118 Total: 641-49750-380 UTILITY SERVICES UTILITIES Invoice 0198208365118 Total: 101-45200-380 UTILITY SERVICES UTILITIES Invoice 0208203561119 Total: 101-45200-380 UTILITY SERVICES UTILITIES Invoice 0326600560119 Total: 611-49450-380 UTILITY SERVICES UTILITIES Invoice 0408607956131 Total: 101-42100-380 UTILITY SERVICES UTILITIES Invoice 0615308364132 Total: 611-49450-380 UTILITY SERVICES UTILITIES Invoice 0640202562119 Total: 611-49450-380 UTILITY SERVICES UTILITIES Invoice 0675505165119 Total: 101-43050-380 UTILITY SERVICES UTILITIES Invoice 0727302669118 Total: 101-45200-380 UTILITY SERVICES UTILITIES Invoice 1147009168123 Total: 611-49450-380 UTILITY SERVICES UTILITIES Invoice 1285101663131 Total: 611-49450-380 UTILITY SERVICES UTILITIES Invoice 1350001367119 Total: 601-49400-396 UTILITIES - BOULDER BRIDGE W UTILITIES Invoice 1351508061123 Total: 611-49450-380 UTILITY SERVICES UTILITIES Invoice 1373808266131 Total: 601-49400-397 UTILITIES - WOODHAVEN WELL UTILITIES Invoice 1440708468133 Total: 101-41940-380 UTILITY SERVICES UTILITIES Invoice 1477205469118 Total: 101-45200-380 UTILITY SERVICES UTILITIES Invoice 1541203606119 Total: 611-49450-380 UTILITY SERVICES UTILITIES Invoice 1564303369131 Total: 101-43160-380 UTILITY SERVICES UTILITIES Invoice 1605305567131 Total: 611-49450-380 UTILITY SERVICES UTILITIES Invoice 1641408363119 Total: 601-49400-395 UTILITIES - BADGER WELL UTILITIES Invoice 1692607267118 Total: 101-43160-380 UTILITY SERVICES UTILITIES Invoice 1724866541131 Total: 101-43160-399 UTILITIES - STREET LIGHTS UTILITIES Invoice 1732704103121 Total: 601-49400-396 UTILITIES - BOULDER BRIDGE W UTILITIES Invoice 1776835209119 Total: 101-45200-380 UTILITY SERVICES UTILITIES Invoice 2001503262132 Total: . . Amount 21.17 335.14 401. 82 10.42 34.07 59.88 3.14 11.15 17.65 220.65 16.83 14.87 17.11 114.27 7.76 168.20 291. 51 7.83 7.83 98.99 51. 31 610.80 74.43 2,416.45 15.60 14.95 Kachy Page: 8 Invoice Check 10.16 21.17 335.14 401.82 10.42 34.07 59.88 3.14 11.15 17.65 220.65 16.83 14 .87 17.11 114.27 7.76 168.20 291.51 7.83 7.83 98.99 51. 31 610.80 74.43 2,4.16.45 15.60 14.95 Date: OS/20/1999 Time: 13:58:02 CITY OF SHOREWOOD FM Entry - Invoice Cash Disbursement Journal Operator: Kathy Page: 9 Check # Vendor Name Account # Title Check Date Type Description Jrnl# Trans Amount Invoice Check 101-43160-399 UTILITIES - STREET LIGHTS UTILITIES 14.09 Invoice 2052902666119 Total: 14.09 601-49400 - 3 97 UTILITIES - WOODHA VEN WELL UTILITIES 1,798.26 Invoice 2095300568137 Total: 1,798.26 611-49450-380 UTILITY SERVICES UTILITIES 27.82 Invoice 2325902361119 Total: 27.82 611-49450-380 UTILITY SERVICES UTILITIES 9.88 Invoice 2397003960119 Total: 9.88 6,919.76 25810 PAWS, CLAWS & HOOVES PET OS/25/1999 R 46 18 101-42700-400 CONTRACTUAL ANIMAL CONTROL S MAY A/C BOARDING/APR IMPOUNDS 124.61 Invoice Total: 124.61 124.61 25811 POTTS, KENNETH N. OS/25/1999 R 42 12 101-41600-304 LEGAL FEES APRIL PROSECUTIONS 1,508.33 . Invoice Total: 1,508.33 1,508.33 25812 COMPUTER MANAGEMENT SVC OS/25/1999 R 46 1 101-41500-331 TRAVEL, CONFERENCE & SCHOOLS USER GROUP MEETING 150.00 Invoice 983945 Total: 150.00 150.00 25813 SENSIBLE LAND USE COALITN OS/25/1999 R 66 23 101-41910-331 TRAVEL, CONFERENCE & SCHOOLS SMART GROWTH SEMINAR 30.00 Invoice Total: 30.00 30.00 25814 SHOREWOOD TREE RESIDENTIA OS/25/1999 R 66 6 101-43250-400 CONTRACTUAL SERVICES TREE REMOVAL 1,728.75 Invoice 1335 Total: 1,728.75 1,728.75 25815 TIME SAVER OFF SITE SEC OS/25/1999 R 43 20 101-41400-400 CONTRACTUAL SERVICES COUNCIL MTG MINUTES 181. 50 Invoice 11699 Total: 181.50 101-41400-400 CONTRACTUAL SERVICES BOARD OF REVIEW MTG MINUTES 76.00 . Invoice 11700 Total: 76.00 101-41910-400 CONTRACTUAL SERVICES PLANNING COMM MTG MINUTES 62.25 Invoice 11703 Total: 62.25 319.75 25816 TONKA AUTO AND BODY SUPP OS/25/1999 R 66 15 101-43050-245 GENERAL SUPPLIES SUPPLIES 7.91 Invoice 221916 Total: 7.91 7.91 25817 TONKA PRINTING CO. OS/25/1999 R 43 15 101-42400-351 PRINTING AND PUBLISHING PERMIT PRINTING 285.42 Invoice 8411 Total: 285.42 285.42 25818 TWIN CITY WATER CLINIC OS/25/1999 R 43 10 601-49400-400 CONTRACTUAL SERVICES APRIL WATER TESTING 20.00 Invoice 5315 Total: 20.00 20.00 25819 US POSTAL SERVICE OS/25/1999 R 69 1 101-41400-208 POSTAGE POSTAGE FOR METER 1,000.00 Invoice Total: 1,000.00 1,000.00 Date: OS/20/1999 Time: 13:58:04 CITY OF SHOREWOOD Operator: PM Entry - Invoice Cash Disbursement Journal Check # Vendor Name Account # Title Check Date Type Description Trans Jrnl# 25820 WATER PRO OS/25/1999 R 29 24 601-49400-221 MAINTENANCE OF EQUIPMENT WATER EQUIP MAINT Invoice 5295861 Total: 601-49400-265 WATER METER PURCHASES WATER METERS Invoice 5322023 Total: 25821 WSB AND ASSOCIATES 631-49600-580 OTHER IMPROVEMENTS OS/25/1999 R 65 5 MARCH ENG-STORM WATER Invoice 1074080000014 Total: 25822 ZEE MEDICAL SERVICE 101-43050-245 GENERAL SUPPLIES OS/25/1999 R 66 SUPPLIES Invoice 54203547 Total: 12 . 25823 ZIEGLER, INC. OS/25/1999 R 29 32 101-43050-221 MAINTENANCE OF EQUIPMENT EQUIP MAINT Invoice PC000213102 Total: 101-43050-221 MAINTENANCE OF EQUIPMENT EQUIP MAINT Invoice pe000213103 Total: 25824 BELLBOY CORPORATION OS/25/1999 R 48 6 642-49750-251 LIQUOR PURCHASES LIQUOR PURCHASE Invoice 16361000 Total: 642-49750-253 BEER PURCHASES BEER PURCHASE Invoice 16361100 Total: 641-49750-251 LIQUOR PURCHASES LIQUOR Invoice 16370100 Total: 641-49750-251 LIQUOR PURCHASES LIQUOR Invoice 16383500 Total: 641-49750-252 WINE PURCHASES WINE Invoice 16388700 Total: 642-49750-251 LIQUOR PURCHASES LIQUOR PURCHASE Invoice 16409300 Total: 641-49750-251 LIQUOR PURCHASES LIQUOR . Invoice 16415100 Total: 643-49750-251 LIQUOR PURCHASES LIQUOR Invoice 16416400 Total: 642-49750-251 LIQUOR PURCHASES LIQUOR CREDIT Invoice 16440500 Total: 642-49750-251 LIQUOR PURCHASES LIQUOR Invoice 16450500 Total: 641"49750-251 LIQUOR PURCHASES LIQUOR PURCHASE Invoice 16465000 Total: 643-49750-251 LIQUOR PURCHASES LIQUOR Invoice 16466600 Total: 25825 BELLBOY BAR SUPPLY OS/25/1999 R 43 28 643-49750-254 MISe PURCHASES MIse Invoice 1842600 Total: 642-49750-254 MISe PURCHASES MIse PURCHASE Invoice 29589800 Total: 643-49750-254 MISe PURCHASES MIse 643-49750-245 GENERAL SUPPLIES SUPPLIES Kathy Page: 10 Amount Invoice Check 89.99 89.99 884.59 884.59 558.00 558.00 29.95 29.95 974.58 558.00 29.95 44.52 44.52 5.43 5.43 49.95 541. 55 541. 55 3.00 3.00 914 .10 914.10 133.32 133.32 73.44 73.44 1,900.06 1,900.06 1,373.80 1,373.80 530.88 530.88 -124.35 -124.35 1,439.3,0 1,439.30 1,328.98 1,328.98 916.10 916.10 9,030.18 64.00 64.00 54.25 54.25 103.91 29.69 Date: OS/20/1999 Time: 13:58:08 CITY OF SHOREWOOD FM Entry - Invoice Cash Disbursement Journal Operator: Kathy Page: 11 Check ~ Account ~ Vendor Name Title Check Date Type Description JrnU Trans Amount Invoice Check Invoice 29626700 Total: 133.60 642-49750-254 MISC PURCHASES MISC PURCHASE 45.55 Invoice 29631400 Total: 45.55 643-49750-254 MISC PURCHASES MISC 102.42 643-49750-245 GENERAL SUPPLIES SUPPLIES 78.81 Invoice 29653200 Total: 181.23 641-49750-254 MISC PURCHASES MISC/SUPPLIES 120.41 641-49750-245 GENERAL SUPPLIES SUPPLIES 49.39 Invoice 29653500 Total: 169.80 642-49750-254 MISC PURCHASES MISC PURCHASE 73.95 Invoice 29671000 Total: 73.95 722.38 25826 GRIGGS, COOPER & COMPANY OS/25/1999 R 48 12 642-49750-251 LIQUOR PURCHASES LIQUOR CREDIT -84.00 Invoice 108738 Total: -84.00 642-49750-251 LIQUOR PURCHASES LIQUOR CREDIT -5.32 . Invoice 109160 Total: -5.32 641-49750-251 LIQUOR PURCHASES LIQUOR CREDIT -46.66 Invoice 109425 Total: -46.66 641-49750-251 LIQUOR PURCHASES LIQUOR 184.20 Invoice 46307 Total: 184.20 641-49750-252 WINE PURCHASES WINE 543.16 Invoice 46725 TOtal: 543.16 641-49750-254 MISC PURCHASES MISC 88.44 641-49750-251 LIQUOR PURCHASES LIQUOR 375.81 Invoice 46726 Total: 464.25 642-49750-252 WINE PURCHASES WINE PURCHASE 99.07 Invoice 46730 Total: 99.07 642-49750-251 LIQUOR PURCHASES LIQUOR PURCHASE 1,880.14 Invoice 46731 Total: 1,880.14 643-49750-252 WINE PURCHASES WINE 574.66 Invoice 46745 Total: 574.66 643-49750-251 LIQUOR PURCHASES LIQUOR 788.23 Invoice 46746 Total: 788.23 . 641-49750-252 WINE PURCHASES WINE 304.64 Invoice 49901 Total: 304.64 641-49750-251 LIQUOR PURCHASES LIQUOR 1,243.16 641-49750-254 MISC PURCHASES MISC 23.27 Invoice 49902 Total: 1,266.43 642-49750-251 LIQUOR PURCHASES LIQUOR PURCHASE 662 . 11 Invoice 49905 Total: 662.11 642-49750-252 WINE PURCHASES WINE PURCHASE 502.59 Invoice 49906 Total: 502.59 643-49750-252 WINE PURCHASES WINE 296.01 Invoice 49916 Total: 296.01 643-49750-251 LIQUOR PURCHASES LIQUOR 1,561.60 Invoice 49917 Total: 1,561.60 643-49750-251 LIQUOR PURCHASES LIQUOR PURCHASE 73.24 Invoice 51349 Total: 73.24 9,064.35 25828 JOHNSON BROS LIQUOR CO. OS/25/1999 R 65 3 643-49750-251 LIQUOR PURCHASES LIQUOR CREDIT -32.75 Invoice 84683 Total: -32.75 Date: OS/20/1999 Time: 13:58:13 CITY OF SHOREWOOD FM Entry - Invoice Cash Disbursement Journal Operator: Kathy Page: 12 Check II Account II Vendor Name Title Check Date Type Description Jrnl# Trans Amount Invoice Check 641-49750-252 WINE PURCHASES WINE -57.85 Invoice 88181 Total: -57.85 642-49750-252 WINE PURCHASES WINE PURCHASE 75.43 642-49750-251 LIQUOR PURCHASES LIQUOR 521. 75 Invoice 969130 Total: 597.18 641-49750-252 WINE PURCHASES WINE 71.80 Invoice 970956 Total: 71.80 643-49750-252 WINE PURCHASES WINE 80.65 643-49750-251 LIQUOR PURCHASES LIQUOR 465.00 Invoice 970957 Total: 545.65 642-49750-252 WINE PURCHASES WINE PURCHASE 285.00 Invoice 971836 Total: 285.00 641-49750-252 WINE PURCHASES WINE 356.25 Invoice 971837 Total: 356.25 643-49750-252 WINE PURCHASES WINE 71. 25 Invoice 971838 Total: 71.25 . 642-49750-251 LIQUOR PURCHASES LIQUOR 452.89 642-49750-252 WINE PURCHASES WINE 123.23 Invoice 972169 Total: 576.12 642-49750-252 WINE PURCHASES WINE PURCHASE 1,653.55 Invoice 973206 Total: 1,653.55 641-49750-252 WINE PURCHASES WINE 562.70 Invoice 973685 Total: 562.70 643-49750-252 WINE PURCHASES WINE 631.10 Invoice 973686 Total: 631.10 643-49750-251 LIQUOR PURCHASES LIQUOR 198.00 643-49750-252 WINE PURCHASES WINE 239.20 Invoice 973828 Total: 437.20 643-49750-251 LIQUOR PURCHASES LIQUOR PURCHASE 84.55 Invoice 975157 Total: 84.55 642-49750-252 WINE PURCHASES WINE PURCHASE 1,055.82 Invoice 976076 Total: 1,055.82 641-49750-251 LIQUOR PURCHASES LIQUOR PURCHASE 795.02 Invoice 976326 Total: 795.02 . 643-49750-252 WINE PURCHASES LIQUOR/WINE PURCHASE 190.20 643-49750-251 LIQUOR PURCHASES LIQUOR 1,028.44 Invoice 976327 Total: 1,218.64 641-49750-252 WINE PURCHASES WINE 880.25 641-49750-251 LIQUOR PURCHASES LIQUOR 88.50 Invoice 976464 Total: 968.75 643-49750-252 WINE PURCHASES WINE PURCHASE 305.90 Invoice 976465 Total: 305.90 10,125.88 25829 LAKE REGION VENDING OS/25/1999 R 48 16 642-49750-254 MISC PURCHASES MISe PURCHASE 227.97 Invoice 7070 Total: 227.97 641-49750-254 MISC PURCHASES MISe 253.30 Invoice 7071 Total: 253.30 643-49750-254~~ISe PURCHASES MISe 425.12 Invoice 7072 Total: 425.12 642-49750-254 MISe PURCHASES MISC PURCHASE 354.62 Invoice 7093 Total: 354.62 641-49750-254 MISe PURCHASES MIse 303.96 Date: OS/20/1999 Time: 13:58:21 CITY OF SHOREWOOD FM Entry - Invoice Cash Disbursement Journal Operator: Kathy Page: 13 Check II Account II Vendor Name Title Check Date Type Description Jrnlll Trans Amount Invoice Check -------------------------------------------------------------------------------------------------------------------------------- Invoice 7094 Total: 303.96 643-49750-254 MISC PURCHASES MISC 329.29 Invoice 7095 Total: 329.29 642-49750-254 MISC PURCHASES MISC PURCHASE 278.63 Invoice 7116 Total: 278.63 641-49750-254 MISC PURCHASES MISC PURCHASE 481.27 Invoice 7117 Total: 481. 27 643-49750-254 MISC PURCHASES MISC PURCHASE 531. 93 Invoice 7118 Total: 531.93 3,186.09 25830 LEEF BROS OS/25/1999 R 49 39 643-49750-400 CONTRACTUAL SERVICES MATS 27.51 Invoice 908511 Total: 27.51 27.51 25831 MN CONWAY AND FIRE SAFETY OS/25/1999 R 32 3 101-43050-221 MAINTENANCE OF EQUIPMENT FIRE EXT ANNUAL MAINT 274.48 . Invoice 272140 Total: 274.48 274.48 25832 PAUSTIS WINE COMPANY OS/25/1999 R 43 36 641-49750-252 WINE PURCHASES WINE 311. 00 641-49750-253 BEER PURCHASES BEER 27.00 Invoice 108734 Total: 338.00 642-49750-253 BEER PURCHASES BEER 22.00 642-49750-252 WINE PURCHASES WINE 110.95 Invoice 108735 Total: 132.95 643-49750-253 BEER PURCHASES BEER 88.00 Invoice 108737 Total: 88.00 558.95 25834 PHILLIPS WINE & SPIRITS OS/25/1999 R 65 2 641-49750-252 WINE PURCHASES WINE CREDIT -33.10 Invoice 3188138 Total: -33.10 641-49750-251 LIQUOR PURCHASES LIQUOR CREDIT -2.88 Invoice 3189489 Total: -2.88 643-49750-252 WINE PURCHASES WINE -80.00 . Invoice 3193873 Total: -80.00 643-49750-252 WINE PURCHASES WINE CREDIT -6.00 Invoice 3194354 Total: -6.00 643-49750-251 LIQUOR PURCHASES LIQUOR CREDIT -5.90 Invoice 3194355 Total: -5.90 642-49750-252 WINE PURCHASES WINE PURCHASE 181.12 Invoice 489963 Total: 181.12 642-49750-252 WINE PURCHASES WINE PURCHASE 288.00 Invoice 490282 Total: 288.00 641-49750-252 WINE PURCHASES WINE 2,408.00 Invoice 490283 Total: 2,408.00 643-49750-252 WINE PURCHASES WINE 255.50 Invoice 490284 Total: 255.50 641-49750-252 WINE PURCHASES WINE 2,541.40 641-49750-251 LIQUOR PURCHASES LIQUOR 253.40 . Invoice 491353 Total: 2,794.80 643-49750-252 WINE PURCHASES WINE 432.90 643-49750-251 LIQUOR PURCHASES LIQUOR 86.90 Invoice 491354 Total: 519.80 Date: OS/20/1999 Time: 13:58:25 CITY OF SHOREWOOD FM Entry - Invoice Cash Disbursement Journal Operator: Kathy Page: 14 Check # Vendor Name Account # Title Check Date Type Description Jrnl# Trans Amount Invoice Check 641-49750-252 WINE PURCHASES WINE 99.00 Invoice 492010 Total: 99.00 642-49750-251 LIQUOR PURCHASES LIQUOR 157.76 642-49750-252 WINE PURCHASES WINE 125.00 Invoice 492398 Total: 282.76 641-49750-252 WINE PURCHASES WINE 532.57 Invoice 492763 Total: 532.57 643-49750-252 WINE PURCHASES WINE 259.00 Invoice 492764 Total: 259.00 643-49750-251 LIQUOR PURCHASES LIQUOR 398.67 643-49750-252 WINE PURCHASES WINE 138.00 Invoice 493823 Total: 536.67 642-49750-252 WINE PURCHASES WINE 571. 90 Invoice 494763 Total: 571.90 641-49750-252 WINE PURCHASES WINE PURCHASE 2,424.30 Invoice 494764 Total: 2,424.30 . 643-49750-252 WINE PURCHASES WINE PURCHASE 209.95 Invoice 494765 Total: 209.95 641-49750-252 WINE PURCHASES WINE 773.40 641-49750-251 LIQUOR PURCHASES LIQUOR 1,598.29 Invoice 495821 Total: 2,371.69 643-49750-251 LIQUOR PURCHASES LIQUOR PURCHASE 112 . 71 643-49750-252 WINE PURCHASES WINE PURCHASE 311 . 65 Invoice 495822 Total: 424.36 14,031. 54 25835 WINE COMPANY (THE) OS/25/1999 R 49 51 641-49750-252 WINE PURCHASES WINE PURCHASE 228.05 Invoice 021288 Total: 228.05 642-49750-252 WINE PURCHASES WINE PURCHASE 217.05 Invoice 021289 Total: 217.05 445.10 25836 GE CAPITAL IT SOLUTIONS OS/25/1999 R 72 1 401-48000-540 MACHINERY & EQUIPMENT RETURNED MODEM -167.55 Invoice 90307466 Total: -167.55 . 401-48000-540 MACHINERY & EQUIPMENT COMPUTER ACCESSORIES 148.39 Invoice 90333545 Total: 148.39 401-48000-540 MACHINERY & EQUIPMENT COMPUTER ACCESSORIES 135.85 Invoice 90335418 Total: 135.85 116.69 189,909.97* Payroll Register Check # Last Name First Name MI Check Amt Check Date 214418 DAVIS CHARLES S 853.71 5/7/99 214419 POUNDER CHRISTOPHER J 986.86 5/7/99 214420 BASTYR CONNIE D 194.80 5/11/99 214421 BETTS GRAYDON D 313.32 5/11/99 214422 BLECHTA HEATHER A 44.74 5/11/99 214423 BROWN LAWRENCE A 1,620.85 5/11/99 214424 BUHL SUSAN E 271.98 5/11/99 . 214425 COLE ANGELA M 664.99 5/11/99 214426 GROUT TWILA R 698.48 5/11/99 214427 HEBERT KATHLEEN A 529.00 5/11/99 214428 HELGESEN PATRICIA R 571.12 5/11/99 214429 HELLING PAMELA J 592.87 5/11/99 214430 HEURKINS MARK K 296.13 5/11/99 214431 HURM JAMES C 1,805.64 5/11/99 214432 JAKEL BRIAN D 187.80 5/11/99 214433 JENSEN JEFFREY A 926.65 5/11/99 214434 JOHNSON DENNIS D 930.01 5/11/99 214435 JONES DEBRA J 327.24 5/11/99 . 214436 JOSEPHSON WILLIAM F 629.86 5/11/99 214437 KREGER KYMBERL Y K 258.72 5/11/99 214438 LANGLEY DANIEL W 44.74 5/11/99 214439 LATTERNER SUSAN M 664.99 5/11/99 214440 LUGOWSKI JOSEPH P 813.36 5/11/99 214441 LUND JASON R 317.42 5/11/99 214442 MARRON RUSSELL R 40.10 5/11/99 214443 MASON BRADLEY J 768.88 5/11/99 214444 NAAB THERESA L 672.88 5/11/99 214445 NICCUM LAWRENCE A 1,182.83 5/11/99 Tuesday, May 11, 1999 Page 1 of2 . . Check # Last Name First Name MI Check Amt Check Date 214446 NIELSEN BRADLEY J 908.38 5/11/99 214447 PAZANDAK JOSEPH E 1,165.28 5/11/99 214448 RANDALL DANIEL J 918.14 5/11/99 214449 ROLEK ALAN J 1,204.74 5/11/99 214450 RUTLEDGE PATRICK D 51. 90 5/11/99 214451 SCHMID CHRISTOPHER E 491.48 5/11/99 T ota! of Checks $21,949.89 Tuesday, May 11,1999 Page 2 of2