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022299 CC Reg AgPa , i Y CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, FEBRUARY 22, 1999 7:00 P.M. AGENDA SCANNED 1. CONVENE CITY COUNCIL MEETING A. Roll Call - Mayor Love Stover Garfunkel Lizee Zerby B . Review Agenda 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes February 8, 1999 (Att.42A Minutes) B . City Council Regular Meeting Minutes February 8, 1999 (Att.42B Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: A. A Motion Approving a request for a Block Parry - July 4, 1999 from 10:30 a.m. to 1:00 p.m. - Maple Leaf Circle B . A Motion to Establish May 22, 1999 as Spring Clean Up Day C . A Motion to Adopt a Resolution Authorizing the City to Apply for 1999 Recycling Grant and Execution of Contract (Att.43C Proposed Resolution) NOTE. Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. DISCUSSION WITH GUY PETERSON & TOM CASWELL FROM METROPOLITAN COUNCIL ON PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT YEAR 1999 (Att.- #5 Proposed Resolution) 6. PARKS - Report by Representative Report on February 9,1999 Park Commission Meeting (Att. -#6 Draft Minutes) - T CITY COUNCIL AGENDA - FEBRUARY 22, 1999 PAGE 2 OF 2 7. PLANNING Report by Representative A. A Motion Directing Staff to Prepare a Findings of Facts Regarding a Conditional Use Permit for Minnewashta Elementary School (Att. -#7A Planner's Memorandum) Applicant: Independent School District No. 276 Location: 26350 Smithtown Road B . A Motion Adopting a Resolution Approving a Conditional Use Permit for Accessory Space in Excess of 1,200 Square Feet (Att. -#7B Planner's Memorandum; Draft Resolution) Applicant: Zelman Levine Location: 20115 Manor Road 8. A MOTION REGARDING AN APPEAL FOR ADDITIONAL TIME TO COMPLY WITH A ZONING VIOLATION NOTICE (Att. - #8 Planner's Memorandum) Appellant: Ryan Nelson and Chris Wagner Location: 5540 Wedgewood Dr. 9. A MOTION REGARDING AN APPEAL FOR ADDITIONAL TIME TO COMPLY WITH A ZONING VIOLATION NOTICE (Att. -#9 Planner's Memorandum) Appellant: Brian Ohland Location: 25895 Smithtown Road. 10. REVIEW OF LAND USE AND NATURAL RESOURCES SECTIONS OF THE COMPREHENSIVE PLAN (Att. -#10 Planner's Memorandum) 11. ADMINISTRATOR & STAFF REPORTS 12. MAYOR & CITY COUNCIL REPORTS 13. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att. -#12) #L �r S1 Dgtja CITY OF SH 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 - 8927• (612) 474 -3236 FAX (612) 474 -0128 • www.state.net/shorewood • cityhalI @shorewood.state.net Executive Summary Shorewood City Council Regular Meeting Monday, February 22, 1999 Agenda Item #7B: Zelman Levine proposes to build a new home at 20115 Manor Road. His plans include a main level attached garage as well as a garage on the walkout elevation, the total area of which exceeds 1200 square feet. The Planning Director advises that the project complies in all respects with the requirements of the Shorewood Zoning Code, and the Planning Commission has recommended unanimously to recommend approval of a conditional use permit for accessory space in excess of 1200 square feet. In addition to the Planner's staff report, a draft resolution has been included in the packet for your consideration. Approval by the Council requires a four - fifths vote. n �.� PRINTED ON RECYCLED PAPER Agenda Item #3A: The Shorewood Oaks neighborhood is requesting permission to use Maple Leaf Circle on the fourth of July from 10:30 a.m. to 1:00 p.m. for a . neighborhood gathering. They will also host a kiddy parade on Oak Leaf Trail and # Shorewood Oaks Drive, but will be informed that the streets must remain open to • > through traffic as has been done in the past. Agenda Item #3B: The City Council establishes a spring cleanup day each year whereby residents can bring materials to Public Works or set out smaller items at their roadside for pickup. We suggest this year's date to be Saturday, May 22. It would take a - motion of the City Council for approval. Agenda Item #3C: This item is brought before the City Council on an annual basis. It j authorizes a submittal for a grant application to Hennepin County for recycling. The 1998 grant was for $21,332. Agenda Item #5: Guy Peterson and Tom Caswell from the Metropolitan Council staff will be present to briefly discuss with the Council the Livable Communities Act. I revised r I .r` this proposed resolution to again include a goal of pursuing an estimated 60 units of senior housing. This last resolutions passed by previous City Councils are also in your for information. packet your Agenda Item #7A: Representatives of the Minnetonka School District have requested a conditional use permit to build a classroom addition at the rear of the existing school building. The Planning Director's memorandum raises certain issues with respect to the proposal. The Planning Commission voted unanimously to recommend approval of the conditional use permit, contingent upon the applicant submitting a detailed landscape plan for the east side of the new addition, obtaining a Watershed District permit regarding proposed drainage, and submitting a plan for overflow parking. It is recommended that staff be directed to prepare a resolution with findings of fact for the next regular meeting of the City Council. Approval of that resolution will require a four - fifths vote by the Council. Agenda Item #7B: Zelman Levine proposes to build a new home at 20115 Manor Road. His plans include a main level attached garage as well as a garage on the walkout elevation, the total area of which exceeds 1200 square feet. The Planning Director advises that the project complies in all respects with the requirements of the Shorewood Zoning Code, and the Planning Commission has recommended unanimously to recommend approval of a conditional use permit for accessory space in excess of 1200 square feet. In addition to the Planner's staff report, a draft resolution has been included in the packet for your consideration. Approval by the Council requires a four - fifths vote. n �.� PRINTED ON RECYCLED PAPER Executive Summary - City Council Meeting of February 22, 1999 Page 2 Agenda Item #8: Mr. Ryan has requested additional time to correct several violations of Shorewood's Zoning and Nuisance Codes. Staff will do a follow -up inspection prior to Monday night's meeting, and if noticeable progress has been made by the property owner in cleaning up the site, it is recommended that he be granted an additional 30 days to complete the work. Failure to comply with the extended deadline should result in further legal action (i.e. City removal of nuisance items and prosecution of the zoning violations). Approval of the extension requires a simple majority vote by the Council. Agenda Item #9: Very similar to the Ryan case, Mr. Ohland has been give notice to correct certain violations of the City's zoning and nuisance regulations. Assuming noticeable progress has been made before Monday night's meeting, staff recommends that the property owner be given until 22 March to complete the work. Failure to do so will result in City cleanup of nuisance items and prosecution of the zoning violations. Approval of the extension requires a simple majority vote by the Council. Agenda Item #10: The Council will spend some time reviewing the land use and natural resources sections of the Comprehensive Plan in order to submit the comments to the Planning Commission for their review. `• V . CITY OF SHOREWOOD CONFERENCE ROOM CITY COUNCIL SPECIAL MEETING 5755 COUNTRY CLUB ROAD MONDAY, FEBRUARY 8, 1999 6:00 P.M. MIN UTES 1. CONVENE CITY COUNCIL SPECIAL MEETING Mayor Love called the Special Meeting to order at 6:00 DRAFT Pe g .m. P A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee and Zerby Absent: Councilmember Stover B . Review Agenda There were no changes to the agenda as presented. 2. INTERVIEW CANDIDATES TO REPRESENT THE CITY ON THE LAKE MINNETONKA COMMUNICATIONS COMMISSION The following three individuals were interviewed regarding their interest in serving on the Communications Commission: Ron Johnson, Jeff Foust and Patrick Hodapp. Following the interviews, there was the consensus of the Council members that Jeff Foust's name would be placed on the resolution for consideration at the regular meeting beginning at 7:00 p.m. The Council took a break at 6:25 p.m. and reconvened at 6:35 p.m. to meet with Malcolm Reid and Pamela Blixt of the Minnehaha Creek Watershed District to discuss watershed issues. The discussions were intended to assist the City Council to determine whether or not they would pass a resolution recommending that Reid and Blixt be reappointed to the Watershed District Board of Managers by the Hennepin County Board of Commissioners. That resolution was to be considered at the regular meeting scheduled to begin at 7:00 p.m. 9 3. ADJOURN Mayor Love adjourned the special meeting at 6:50 p.m. ATTEST WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR -tt: ., ZA s CITY OF SHOREWOOD CITY COUNCIL MEETING MONDAY, FEBRUARY 8, 1999 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING 1 AFT Mayor Love called the meeting to order at 7.04 p.m. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Stover, Lizee and Zerby; Administrator Jim Hurm; City Attorney Tim Keane; Planning Director Brad Nielsen; and Engineer Larry Brown. B . Review Agenda • Mayor Love read the Agenda for February 8, 1999. The agenda was accepted as amended: Councilmember Lizee requested item 3A be moved to 14A. 2. APPROVAL OF MINUTES A . City Council Executive Session Minutes - January 25, 1999 Lizee moved, Zerby seconded to approve the City Council Executive Session Minutes of January 25, 1999, as presented. Motion passed 510. B . City Council Special Session Minutes - January 25, 1999 Garfunkel moved, Lizee seconded to approve the City Council Special Session Minutes of January 25, 1999, as amended. Page 1, #2, "Interviews for Performance Evaluation Consultant Position." Motion passed 510. Lizee moved, Garfunkel seconded to approve the City Council Regular Meeting Minutes of January 25, 1999 as amended: Page 5, Section D, "...on the site o f Lake South Automotive..." Motion passed 510. D. City Council Executive Session Minutes - February 1, 1999 Lizee moved, Garfunkel seconded to approve the City Council Executive Session Minutes of February 1, 1999 as presented. Motion passed 510. C . City Council Regular Meeting Minutes - January 25, 1999 E. City Council Special Session Minutes - February 1, 1999 Garfunkel moved, Zerby seconded to approve the City Council Special Session Minutes of February 1, 1999 as amended: 11 1. Mayor Love called the Special Meeting to order... "; Roll Call: Absent: Councilmember Stover. Motion passed 5/0. i ' CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 8, 1999 - PAGE 2 3. CONSENT AGENDA Stover moved, Lizee seconded approving the Motions contained on the Consent Agenda as amended, and Adopting the Resolutions therein. A. A Motion to Approve the Request to Allow the Norwest Half Marathon to Traverse the City on May 2, 1999 - THIS ITEM WAS CONSIDERED AS ITEM #14A. B . A Motion to Adopting RESOLUTION NO. 99 -007, "A Resolution Accepting the Final Emergency Vehicle Preemption Devises (EVP) Project and Approving the Signal Agreement - Highway 7." Motion passed 510. 4. MATTERS FROM THE FLOOR There were none at this time. 5. CONSIDERATION OF A MOTION REGARDING STIPULATION OF A SETTLEMENT IN THE MATTER OF EAGLE CREST NORTHWEST INC. VS. THE CITY OF SHOREWOOD Attorney Keane introduced George Hoff, Special Council for the City of Shorewood vs. Eagle Crest. Mr. Hoff presented a contingent settlement agreement between the City of Shorewood and Eagle Crest. The settlement has been accepted by Eagle Crest. He advised that the agreement includes the following points: 1. Up to 62 senior housing units, subject to adjustment for wetlands; and 2. General conceptual outline is subject to further refinement at the development stage. Mr. Hoff recommended acceptance of the contingent settlement agreement. Mayor Love asked the public for any comments regarding this subject. Mr. Cory Nelson, 5980 Seamans Drive, had concerns regarding traffic safety, as have been considered by prior City Councils. Item #15 in the current proposal does not allow the Council to stop construction even if this situation is not mitigated. Mr. Nelson wondered why there was no public discussion prior to the vote on the 62 unit compromise. He also felt this issue is moving forward too fast, and not enough has been time given to the neighborhood to react. Mr. Nelson submitted a copy of his comments for the record. Mr. Bill Hardenbergh, 5960 Seamans Drive, stated his disagreement with the ordinance and expressed his opposition to this development. Mr. Jay Venero, 5985 Seamans Drive, stated the neighborhood in general is not against senior housing, but finds this development in particular to fall short of expectations and needs, particularly due to Iocation. He added being close to the highway, and to parks, the noise level may end up being a problem for the seniors who move there. He also anticipates that there will be traffic fatalities on the intersection of Eureka Road and Highway 7. • CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 8, 1999 - PAGE 3 Ms. Mary Lou Swenson, 24745 Amlee Road, pointed out that previously the location was considered for a park. She questioned if traffic is bad for seniors, why was this concern not voiced when the City Council considered an intensified use of the land for children. Ms. Bernadette Thompson, 6100 Seamans Drive, questioned how much senior housing is required in Shorewood. She expressed a desire for a moratorium on future senior housing. She also voiced opposition to the increased density in the neighborhood, which is now fairly low density. Mayor Love thanked the public for their comments and asked Mr. Hoff to address the questions asked by Mr. Nelson on drafting the agreement. Mr. Hoff explained the process involved many people and was fairly lengthy. Attorney Keane reviewed the process to proceed with this project, requesting the Council to consider a motion on the settlement agreement, which is contingent upon the next agenda item, PUD concept approval. Mr. Paul Weingarden, Attorney for Eagle Crest, stated the concessions Eagle Crest has made, and that they have considered the traffic implications. He noted studies have indicated that this senior housing development will generate less traffic than single family homes. Mr. Weingarden also expressed concern about the extension of the senior housing moratorium and asked about the impact it would have on this project. Councilmember Garfunkel stated that this project has been ongoing and very difficult for the City and the neighborhood. He felt the project was well meaning, but the execution had been rocky, and some issues were decided arbitrarily. Garfunkel would like to note for the record that there is a large group of citizens that are against this project. He felt that the process needs to be improved. Councilmember Stover commented that affordable senior housing has been an issue for years. Mayor Love stated that since this project ended up in a law suit, the process needs to be reviewedto avoid such situations in the future. Councilmember Zerby pointed out that this issue has come down to the need to settle the law suit. • Councilmember Garfunkel agreed that at this point, that must be the deciding factor Mayor Love asked if the price of the units will still be affordable. The representative of Eagle Crest stated that the cost will be very close to the original estimate of $120,000, in spite of the lower number of units. Lizee moved, Stover seconded approving the Stipulation of Settlement in the matter of Eagle Crest Northwest Inc. vs. The City of Shorewood. Mayor Love called for a roll call vote. Motion passed 510. 6. CONSIDERATION OF A RESOLUTION APPROVING A P.U.D. CONCEPT PLAN FOR EAGLE CREST NORTHWEST INC. Lizee moved, Stover seconded to adopt RESOLUTION NO. 99 -008, "A Resolution Approving a P.U.D. Concept Plan for Eagle Crest Northwest Inc." Mayor Love called for a roll call vote. Motion passed 510. CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 8, 1999 - PAGE 4 7. CONSIDERATION OF SENIOR HOUSING REGULATIONS A. Draft Amendment Deleting Current Zoning Provisions Relative to Senior Housing Planning Director Nielsen reported on the amendment to current regulations on senior housing, and noted that the Planning Commission, after holding a public hearing, had tabled the matter, stating that they would rather take up that ordinance amendment after study of the hosuing section of the Comprehensive Plan. Garfunkel moved, Zerby seconded to refer the current amendment back to the Planning Commission for a recommendation. Motion passed 510. B . Senior Housing Moratorium Planning Director Nielsen reported that the current moratorium on senior housing expired as of this meeting date, and asked if the Council wanted to extend the moratorium. Councilmember Garfunkel questioned the effect of an extension to the moratorium on a new • development proposal. Attorney Keane replied the extended moratorium would apply to new proposals, and could do so up until final approval was granted. Mayor Love stated he believes that until this policy is changed or re- affirmed, it would be best to have a moratorium in place. Councilmember Stover stated that a moratorium seems to give the impression that the issue can be put off. She would like to see this issue worked on diligently rather than extending a moratorium Mr. Cory Nelson, 5980 Seamans Drive, stated that the neighborhood has been put at risk. He felt a stoplight is needed at the intersection of Highway 7 and Eureka Road. He noted two large parcels of land exist there, and the neighborhood did not want more than 40 units in total on both parcels. 62 units have been approved, and Mr. Nelson would like the City to find out if more are needed before the City considers any more senior housing. Mr. Jay Venero, 5985 Seamans Drive, stated that the neighborhood did not really know that a project like this was an actual possibility. He expressed concern that this could happen to other neighborhoods, and believes more information needs to be given to the citizens, in terms that can be understood. Ms. Bernadette Thompson, 6100 Seamans Drive, stated that the people who took the survey on senior housing needs did not seem to even know what had been asked. She does not believe that this location is right for senior housing besides simply being available. She also questioned how the moratorium works. Attorney Keane explained how the implications of the moratorium, and the limitations of it as it pertains to the case of Eagle Crest. Garfunkel moved, Zerby seconded to adopt ORDINANCE NO. 350, "An Ordinance Extending the Senior Housing Moratorium, excluding the proposal by Eagle Crest, until the end of June, 1999." Motion passed 4/1 (Stover opposed). CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 8, 1999 - PAGE 5 Stover reiterated her belief that a moratorium is a delay process and indicated she would rather see the issue studied and decided upon in a more timely manner. 8. PUBLIC INFORMATION MEETING ON COUNTY ROAD 19 /SMITHTOWN ROAD INTERSECTION IMPROVEMENTS Engineer Brown gave a brief presentation for the public on the intersection improvements that were discussed at the last meeting. He also noted that March 4th has been scheduled for an open house on this issue. Mr. Duncan Storlie, 5375 Eureka Road, questioned how this change will affect the businesses on the corner of County Road 19 and Smithtown Road. Engineer Brown stated that a study is being done to answer this question, but the information is not available yet. Mr. Bob Gagne, 24850 Amlee Road, asked how the City of Tonka Bay has reacted to this project. . Engineer Brown stated he will present the project to Tonka Bay at their next meeting to be held February 9. Councihnember Zerby asked about expenses Tonka Bay regarding this project. Engineer Brown stated that Hennepin County will be picking up Tonka Bay's responsibility. 9. DISCUSSION WITH LEN SIMICH, EXECUTIVE DIRECTOR OF SOUTHWEST TRANSIT REGARDING OPTIONS FOR TRANSIT Administrator Hurm reported that the statute does not allow Shorewood to opt out of the Metropolitan Transit system. He noted as the political climate keeps changing, this situation may change. He questioned, if it were possible, would Shorewood want to opt out of the system. Mr. Len Simich, Executive Director of Southwest Transit, presented the pros and cons relative to Shorewood if they went with Southwest Transit for services. Mr. Simich stated that trying to opt out of the Metropolitan Transit System may be a difficult process. He noted the City Council will have to determine if the difficulty would be worth it. Mayor Love questioned what kind of improvements would be possible if Shorewood joined with Southwest Transit. Mr. Simich stated that one step would be to check with neighboring communities to see if they would also like to work on the opt out plan and join Southwest Transit, or form an association and make a system of its own. Administrator Hurm stated that a survey or some other way should be undertaken to find the interest level of citizens regarding a transit system.. He reported Metropolitan Transit does a "needs study" that may be a place to start. Mayor Love thanked Mr. Simich for sharing his time and ideas, and stated that Shorewood has a lot to think about in regard to this subject. Councilmember Garfunkel suggested Representative Tom Workman be contacted to talk with the City Council about options. CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 8, 1999 - PAGE 6 10. PLANNING - REPORT BY REPRESENTATIVE Commissioner Bailey reported on the January 19, 1999, Planning Commission meeting as reported in the minutes. He noted highlights included the continuation of the discussion of the L -R District, and stated that this project is going very well. Bailey commented on the tabled issues, stating that the Planning Commission felt that the new Council needs to address these issues. He also pointed out the concern the Planning Commission has for dealing with the Comprehensive Plan in sections, rather than as a whole. 11. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION ENDORSING CANDIDATES FOR APPOINTMENT TO THE MINNEHAHA CREEK WATERSHED DISTRICT Councilmember Lizee stated that the current representatives, Pamela Blixt and Malcolm Reid, wish to be re- appointed. Lizee moved, Stover seconded to Adopt RESOLUTION NO. 99 -009, "A Resolution Endorsing Candidates for Appointment to the Minnehaha Creek Watershed District." Motion passed 510. • 12. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION AUTHORIZING ACCEPTANCE OF A DEED AND CONVEYANCE OF A CONSERVATION EASEMENT IN FAVOR OF MINNESOTA LAND TRUST - EUREKA ROAD Attorney Keane reported on the status of the adoption of the conservation easement on Eureka Road. He reviewed the limitations that the agreement places on the City regarding any development of this land, and noted the land will be preserved as open space indefinitely. Staff recommends approval of the resolution. Garfunkel moved, Zerby seconded to Adopt RESOLUTION NO. 99 -010, "A Resolution Authorizing Acceptance of a Deed and Conveyance of a Conservation Easement in Favor Of Minnesota Land Trust - Eureka Road." Motion passed 510. 13. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION MAKING AN APPOINTMENT OF REPRESENTATIVE TO THE LAKE MINNETONKA COMMUNICATIONS COMMISSION Garfunkel moved, Stover seconded to Adopt RESOLUTION NO. 99 -011, "A Resolution Making an Appointment of Jeffrey Foust to the Lake Minnetonka Communications Commission." Motion passed 510. 14. REVIEW OF LAND USE AND NATURAL RESOURCES SECTIONS OF THE COMPREHENSIVE PLAN Planning Director Nielsen reported the Planning Commission tabled discussion on the Land Use chapter in hopes of receiving some direction from the Council on this issue. Mayor Love suggested a Study Session dedicated to this subject. Commissioner Bailey suggested the Council point out any areas of contention that the Planning Commission can then work on. CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 8, 1999 - PAGE 7 Mayor Love directed the Councilmembers to make notes on any areas that they may have questions or comments, and submit these to Planning Director Nielsen, who will present an analysis of these concerns at the next Council meeting. 14A. A MOTION TO APPROVE THE REQUEST TO ALLOW THE NORWEST HALF MARATHON TO TRAVERSE THE CITY ON MAY 2, 1999 Councilmember Lizee questioned the route and directed staff to make sure it is the same as last year. Stover moved, Lizee seconded approving the request to allow the Norwest Half Marathon to traverse the City on May 2, 1999, contingent upon the route being the same as in previous years. Motion passed 510. 15. ADMINISTRATOR AND STAFF REPORTS A. Staff Report on Development Monitoring • Engineer Brown stated that all is quiet at this time. B . Report on Shoreline Messages Administrator Hurm reported on two messages related to trails, both requesting a trail to cross Highway 7. He noted the open house on the trail process is coming up, and will be advertised. C. Report on Excelsior Fire Department 1998 Year End Administrator Hurm presented the Fire Department's reports on call volume. Some concern was voice on the number of false alarms. D . Report on South Lake Minnetonka Public Safety Department 1998 Year End ADD SOMETHING HERE ON THE POLICE DEPT'S YEAR END REPORT. Administrator Hurm reported on a call from a resident on Noble Road, regarding a problem with crows. This problem is being investigated. E . Report on Status of Y2K Action Plan and Discussion of Related Issues Engineer Brown reported that the utility companies are reporting they have already found and corrected many of the problems associated with the year 2000. Administrator Hurm added the City is treating this the same as disaster preparedness, in case there are major power outages or other problems at the turn of the century. 11. MAYOR AND CITY COUNCIL REPORTS Councilmember Lizee suggested that the packets delivered by the Police Department could be picked up, to keep the officers on duty rather than running this type of errand. Lizee moved, Zerby seconded directing staff to look into new ways of delivery City Council packets. Motion passed 510. CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 8, 1999 - PAGE 8 Councilmember Lizee stated that now that the City has a new LCD System, she would like to see it being used. Planning Director Nielsen stated that some new software, and possibly hardware, is still needed for this system to run smoothly. Councilmember Garfunkel reported on a positive cash flow with regard to the liquor store operations in 1998. Report on January 26 Fire Department Special Review Committee Meeting Mayor Love reported that the Committee will be surveying other fire departments for ideas and costs. He noted the Committee has received some information from Mr. Steve Finch. Some Committee members have suggested Mr. Finch be paid if he does the survey. Councilmember Garfunkel stated that the Committee started out as volunteers. He noted this request for payment seems to have come "out of the blue." This issue will be discussed at length at the next Committee Meeting. Mayor Love gave a recap of how the Committee has expanded, including new ideas and priorities. • He reported false alarms have become a topic of concern, and this is one of the areas to be studied and addressed. 17. ADJOURNMENT Lizee moved, Garfunkel seconded to adjourn at 10:05 p.m. subject to approval of claims. Motion passed 510. RESPECTFULLY SUBMITTED Kristine Kitzman, Recording Secretary TimeSaver Off -Site Secretarial, Inc. ATTEST WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR FEE- 12- 1 - -9 15 SOUTH LAKE !•SINNETONKA PLC 512 474 4477 P. 01 rE 1 X999 (/V C ity o f Shorewood FEB PARTY REISTtA1"ON AND PERMIT $ y Punuaat to Chapter 505 of the Mnnici � 1 Coda spplieation for a parry is made as follower bZtX Ili: Any person et = sponsoring a pasty at which it may nasoasbly be smiciptedthat titers will be arose tbaa� .n►s (753 peteons to atkWaw* shalt. prior thereto, suer node pow with the City Clete givint the location. date, time. purpose. names of alt spormote and the number of peravas it 0 anticipated will be in aucadanct. RM= per AddIUMt_ -rtim-, R'ki in a piny cc painft stwhich it may maser f73) pe=ns in attendawn, shall be p who ptopose to 4panaor the saute slu the City Cound. Applit Klan for such A VAr C., I Patty T,ocation• Smkoo Gig i Number pated) to Att = Sponsor's Nisaae(s): AZ 2 Special Parking or Saj E y Prov isiow. W of six (b') tstoadw following snub party, so additional ly be sat veted that these wilt be moue than seventy five utted at the awn to dcm Unless the petm or person first have obtained a special permit therefor approved by mil eftsll be nude to tba City Clerk. Date of Parry: T ime: , w 0- r 0 grt 4 1 op 4 q te a. No puma shall, batwaan the Mae of tee o'clock (14:00) PAL sad savers o'clock 07:00) A.M.. congregate beesttee of of putici rate is suy p&M or Sadming of pew fsoea which nom ea mmesof a sufficient votwrn so as w disturb the peace, quiet of repose of persona naiding in stay sssidetstist arcs. b` No n shall visit oc rertuis w s'a an mrid�tal d%ellia W* wbereia suds or gathering os is taking Ow except yeesasttis who Mve goner tbam for the We purpose of sbt� the dispttbsaoe. (Gtd. 101. 1478) : A police offices may order all recto present in any such groins or %atheriag f om VWh" such Doi" arsst 4M ether than the owners yr tenants of a dwelling tsm to trttmediats ly disperse fraon said patty in lieu*f being ebarged Werthis Chspter- (198? Cade) ApplicanC' Sign WM. Date: i ... tea W►Osl y . .«....... .................. SUFSD: Fire Mushal: ,�,,., Date: Ci Registration: Acictitional Ra prenmts: o�ip�se �►LNr7M�le airy tl.�,,.r e Posttr Fax mote 7877 J Daft- E MVP u4 QE, J 1 ' -t3A CITY OF SHOREWOOD RESOLUTION NO. 99- A RESOLUTION AUTHORIZING SUBMITTAL OF THE 1998 HENNEPIN COUNTY GRANT APPLICATION FOR MUNICIPAL SOURCE SEPARATED RECYCLABLES WHEREAS, pursuant to Minnesota Statute 115A.551, by December 31, 1993, each County in the Metropolitan area will have as a goal to recycle a minimum of 35 percent (35 %) by weight of total solid waste generation, and each County must develop and implement or require political subdivisions within the County to develop and implement programs, practices, or methods designed to meet its, recycling goal; and WHEREAS, pursuant to Minnesota Statute 115A.551, Counties shall ensure that residents have an opportunity to recycle; and WHEREAS, Hennepin County Ordinance 13 requires each city to implement a recycling program to enable the County to meet its recycling goals; and WHEREAS, the County adopted a Hennepin County Funding Assistance Policy for Source Separated Recyclables on September 11, 1990, to distributed funds to cities for the development and implementation of waste reduction and recycling programs; and i WHEREAS, to be eligible to receive these County funds cities must meet requirements set forth in the "funding policy "; and WHEREAS, the City desires to receive these County funds. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, as follows: 1. That the Council authorizes the submittal of the 1998 Hennepin County Grant application for Municipal Source Separated Recyclables. 2. That as a condition to receive funds under the Hennepin County Funding Assistance Policy the City agrees to implement a waste reduction and recycling program as indicated on the 1998 Hennepin County Recycling Grant Application and that the City will use county funds only for the purpose of implementing the City's waste reduction and recycling program. • ADOPTED by the City Council of the City of Shorewood this 25rd day of February, 1999. ATTEST: WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR x3e CITY OF SHOREWOOD RESOLUTION NO. 99— A RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEAR 1999 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes Section 473.25 to 473.254) establishes a Metropolitan Livable Communities Program which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, communities that participate in the Livable Communities Act Local Housing Incentives Account Program are eligible for program funding and receive an advantage in competing for many state and federal grant programs; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide. WHEREAS, the City of Shorewood intends to complete a review of its Comprehensive Plan, including its housing section during 1999; and WHEREAS, the City of Shorewood has a history of cooperation with neighboring municipalities, recently participating with fifteen area cities to produce a subregional housing study for Lake Minnetonka area cooperating cities; and WHEREAS, a special Senior Housing Needs Task Force reported to the Shorewood City Council in May of 1991 that there is a need in the South Lake Minnetonka area for step -down housing, that is smaller than the typical single - family dwelling. Said report recommended that the City needs to keep in mind the income of its senior citizens and plan for housing which is within the means of its residents; and WHEREAS, the City of Shorewood looks forward to working with the Metropolitan Council in addressing major metropolitan issues which are barriers to affordable housing in Shorewood, such as: • high metropolitan sewage charges largely due to inflow of clear water into the system due to permeable soils and Shorewood's proximity to Lake Minnetonka resulting in Shorewood's sewer charges being two to three times greater than many metropolitan cities ($260 per household per year), • high metropolitan transit levy despite minimal transit service to Shorewood. NOW, THEREFORE BE IT RESOLVED, that the following goals are set for the City of Shorewood through the year 2000: • Review and revise the current Comprehensive Plan and complete its "housing" section by June 30, 1999, Pk 5 Resolution No. 99— Page 2 of 2 • Continue to explore the concept of sub - regional planning and cooperative efforts to address affordable housing needs in cooperation with other south Lake Minnetonka cities, • Pursue an estimated sixty units of affordable senior housing within Shorewood as recommended in the senior Housing report of 1991, and • Work with the Metropolitan Council in addressing barriers to affordable housing in Shorewood which are direct responsibilities of the Metropolitan Council, most specifically, high metropolitan sewage charges and the lack of metropolitan transit service for those in need of the service to travel to even neighboring communities. BE IT FURTHER RESOLVED that the City Council of the City of Shorewood hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 1999. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 22nd day of February, 1999. ATTEST WOODY LOVE, MAYOR JAMES C. HURM, CITY ADMINISTRATOR • CITY OF SHOREWOOD RESOLUTION NO. 97 - 106 A RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEAR 1998 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes Section 473.25 to 473.254) establishes a Metropolitan Livable Communities Program which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, communities that participate in the Livable Communities Act Local Housing Incentives Account Program are eligible for program funding and receive an advantage in competing for many state and federal grant programs; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, Resolution 95 -107 established goals for the City of Shorewood for a two -year period through 1997. NOW, THEREFORE BE IT RESOLVED, that the following goals are set for the City of Shorewood through the year 1999: • Review and revise the current Comprehensive Plan and complete its "housing" section, • Explore the concept of sub - regional planning and cooperative efforts to address affordable housing needs in cooperation with other south Lake Minnetonka cities, • Pursue efforts to maintain the current mix of housing, and • Work with the Metropolitan Council in addressing barriers to affordable housing in Shorewood which are direct responsibilities of the Metropolitan Council, most specifically, high metropolitan sewage charges and the lack of metropolitan transit service with no options for providing said services. a BE IT FURTHER RESOLVED that the City Council of the City of Shorewood hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 1998. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 24th day of November, 1997. ATTEST: TOM DAHLBE C. HURM, CITY ADMINISTRATOR CITY OF SHOREWOOD RESOLUTION NO. 96 - 104 A RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEAR 1997 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes Section 473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account and the Local Housing Incentive Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, Resolution 95 -107 established the following goals for the City of Shorewood for a two -year period through 1997: • The City of Shorewood will explore the concept of cluster planning and cooperative efforts to address affordable housing needs in cooperation with the south Lake Minnetonka cities, • Complete the housing section of the Shorewood Comprehensive Plan, • Pursue an estimated sixty units of affordable senior housing within Shorewood as recommended in the Senior Housing report of 1991, and • Work with the Metropolitan Council in addressing barriers to affordable housing in Shorewood which are direct responsibilities of the Metropolitan Council, most specifically, high metropolitan sewage charges and the lack of metropolitan transit service with no options for providing said services; and WHEREAS, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals through preparation of the Housing Action Plan; and WHEREAS, Shorewood's Housing Action Plan, following review and acceptance by the Planning Commission, was submitted to the met Council on June 26, 1996; and WHEREAS, the City of Shorewood Comprehensive Plan as updated in 1995 includes the following goal: The City shall promote the development of safe, healthy and affordable housing options; Resolution No. 96 -104 Page 2 of 2 and the following objective: Develop a senior housing program which: • Allows seniors to stay in their single - family homes, • Provides a range of housing types including step -down housing, senior apartments and assisted - living housing, with initial emphasis being placed on step -down housing, • Establishes regulations which permit the construction of affordable senior housing while ensuring compatibility with existing residential neighborhoods, • Assists financially in senior housing projects to ensure affordability and enhance compatibility with existing developments; and WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life -cycle housing goals for each participating municipality, and WHEREAS, a metropolitan area municipality which elects to participate in the Local i Housing Incentives Account Program must do so by November 15 of each year•, and WHEREAS, for calendar year 1997, a metropolitan area municipality that did not participate in the Local Housing Incentive Account Program during the calendar year 1996, can participate under Minnesota Statutes section 473.254 only if: (a) the municipality elects to participate in the Local Housing Incentives Account Program by November 15, 1996; and (b) the Metropolitan Council and the municipality have successfully negotiated affordable and life -cycle housing goals for the municipality. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Shorewood hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 1997. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this l lth day of to November, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator /Clerk CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY FEBRUARY 9, 1999 MINUTES 1. CONVENE PARK COMMISSION MIMING Co -chair Pat Arnst called the meeting to order at 7:34 p.m. COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. A. Roll Call Present: Co- chairs, Dallman and Arnst; Commissioners Colcpoulos, Puzak, Themig, and • Cochran; City Administrator JimHurm; Council Liaison Scott Zerby; Park Planner, Mark Koeder Absent: Commissioner Bensman Also Present: Gordy Lindstrom, Baseball Representative; Public Works Director, Larry Brown (later arrival) B. Review Agenda Item #5 is moved to the M arch meeting agenda Themig moved, Puzak seconded to approve the Agenda as amended. Motion passed unanimously (6/0). 2 APPROVAL OF JANUARY 13,1999 PARK COMMESIONMINU17ES Puzak moved , Colopoulos seconded, to accept the minutes as presented. The motion passed unanimously. 3. MATTERS FROM THEFLOOR Mr. Gordy Lindstrom, Shorewood resident and Little Leagie Baseball representative, addressed the Commission to: (1) review improvements and changes that have been made to the ball field areas; and (2) give an update on changes in the baseball program for 1999. He displayed a map of the ball fields at Freeman Park and explained the changes to field #3 over the past year. Those included: adjustment of the parldng lot to the north, addition of bullpen areas, electronic scoreboard and a flageole. He stated that these adjustments perhaps eliminate the need to install additional fencing It - P L--. Park Commission Meeting February 9, 1999 Page 2 for safety reasons. Mr. Lindstrom added that theLeagxe has also installed electrical service to the pitchers' mounds on field #1 and at Cathcart Park for the operation of pitching machines. All of these changes are to allow for a more efficient program, which has served children of ages 6 to 15. This year, the South Tonka Little Leagze has merWd with East Tonka Babe Ruth (housed at Bennett Park in Minnetonka). Therefore, the Leagze would like permission to eventually make changes to field #2 at Freeman to accommodate older players. This would require the use of some additional land to the east of the ball field (the Wagner property) for reconfiguration of the ball field and traffic areas. The Leagze has been given some estimates of the cost of such improvements, which they will cover if the City is able to acquire the additional property. In the meantime, the Leagie would like permission to sod the infield of the Babe Ruth diamond this spring. Chair Arrest asked how much additional land would be needed. Lindstrom said a minimum of 20 to 30 feet. Colopoulos asked if the boards of the two associations have also merged and if the new board is in favor of the reconfiguration. Lindstrom said they have merged and that the reconfiguration should not be a problem. The other advantage in rearrangingthe ball field is that the noise would project away from the Shorewood Oaks neighborhood which is to the west of the park Dallman asked if the poles and nets will still need to be installed as was planned for a protection from foulballs going into private property. Puzak recommended that this be addressed soon for the sake of neigibors, regardless of plains for future changes which could be slow in coming. Colopoulos pointed out that there will likely be more practices and games than in the past. He would personally approve the use of the current field configuration for only the prep leagze (13 year olds) because of the current space situation. Council Liaison Scott Zerby interjected that the City Council voted the night before to settle the lawsuit with the prospective developer of the Wagner property and approved the initial application of the PUD for 60 to 62 units. The proposed plan was shown on the overhead projector for the Park Commission. There was discussion about how this proposal would affect the options for reconfiguration of the ball fields and the affects on traffic flow and safety. Administrator Hurm pointed out that the plan is only a concept. Colopoulos said that the reduction in the number of units from the last proposal was not in the area of the concern, but to the north, which is a wetland area, adding that the needs of the park are ignored in this plan. Puzak reiterated the concern for safety, especially to and from the concession stand near that area, and stated that the additional 30 to 50 feet would definitely be needed. Lindstrom indicated that this is all the more reason to reconfigure the field. Colopoulos said that the problem would still exist without the Park Commission Meeting February 9, 1999 Page 3 acquisition of additional space for traffic. Arnst sugrsted waiting until the Council further discusses theproposal from the developer andthenprovide an updated report forMr. Lindstrom at the M arch meeting. Lindstrom asked if the League could sod the infield this spring. Themig asked if it would require irrigation. Lindstrom said no, that it would just need to be heavily watered at the beginning: Hurm said that the question of a backstop and p oles and netting still remains. Arnst said that those issues can also be discussed at the M arch meeting and still allow time for installation. It was agreed that in any case, additional land would be a positive point for safety, room to play the game and a wider road to handle increased traffic. Themig sugg=sted that the reality mi& be that we have a park which may not be able to support this progam. Puzak said that in H& of the long term relationship with the Little League and all they have done to enhance the park, he would hate to not come through with 30 feet to allow them to continue safe play. Lindstrom briefly explained some of the history of the park development and concluded that it is reasonable for the City to request additional land in order to be a good neighbor to residents all around. A. Review Format for February 23 Meeting The meeting will be an open house format with displays and exhibits. Commissioners, staff, Council members and Park Planner Koeder will be on hand to visit with residents and answer i questions. B. Review Handouts/Exhibits forFebmary 23 Meeting Park Planner Koegler described the p lamed set -up for the Op en House including a series of stations with maps, a timeline from 1991 and into the future, a larWr text display of goals, policies and objectives, and an exhibit of trait types. There will also bean area for comment sheets with a goal that people will hopefully be comfortable with expressing their thoughts. Arnst asked about information regarding funding sources. Koeder explained that they do not plan to go into great detail until. more is known about the process. He added that cost estimates would also be difficult to project at this point because of all the variables such as right of way issues, obstacles, etc. Themig asked how to address questions that may come up regarding interest in some bridging over Highway 7. Puzak sugipsted the p ossibility of requesting State funds along with that idea, which is still very much in the future. Colcpoulos added that priority will be assigned in all options, Park Commission Meeting February 9, 1999 Page 4 depending on public interest. Cochran brought up the idea of having a sugW-stion board at the open house for getting that kind of input from residents. C. Review Roll of Park Commission Koegler reviewed the plan that Commissioners will take a front and center role and had taken assigned times during the evening so that at least one Park Commissioner would be present at all times. Staff and consulting staff will be there as a support to the Commissioners. Colcpoulos recommendedthat everyone keep notes of verbal conversations and comments. Hurm said that he will be at the sign -in areato encourage people to register their presence and to introduce them to the format. Colopoulos suggested a goal of communication with soft input collection, with Koeder adding that the atmosphere is to be friendly and casual. Cochran asked if survey results will be p osted. Koeder said that cop is will be available. D. Consider Targeted Mailings Arnst stated that the City Council has urged the Park Commission to consider mailings to encourage attendance at the open house meeting Hurm said that a mailing is planned for those properties along the priority trail sites and asked if the Commission would like to expand the mailing list. The Commission approved the draft mailer for the immediate property owners and discussed whether to go beyond that list. Puzak said that the trail process (and trails) are for the entire community and all should be personally invited. This will result in getting a more balanced response, and not just hearing from those more directly impacted. Cochran commented that it will be good to have responses of impassioned people, even if it is a more negative tone Themig asked about mailing a postcard to all residents in addition to the "targeted" mailer. Colopoulos said that the February newsletter insert which was sent to all residents will trigger attendance, and yet a postcard reminder would be good for those who may have forgotten or didn't read the newsletter. Administrator Hurm said that most comments have so far been positive. There was one Edgewood Road resident in the office today who was strongly opposed to a trail along her street. Cochran noted that people may trust theprocess more and go away with a positive attitude if all are included via invitation. Puzak added that if attendance is lower with primarily negative responses, it could unfairly drive the decision. Dalhnan said he liked the idea of staying with the list of most affected residents rather than the whole community. Zerby also agreed with the targeted mailer, pointing out that some of those residents maybe supporters of the trail. Those residents should be specifically Park Commission Meeting February 9, 1999 Page 5 invited as they may become "partners /caretakers" of the trail. Their feed back may also help in prioritizing in order to establish some success stories for trails in Shorewood. Hurm noted that there will be a public announcement published in the local papers as well. Puzak said that he is still uncomfortable with just the targeted mailer. All will benefit by trails and all should be invited. He is concerned about repeating history where a strong minority derailed the interests of the conu mity. Puzak moved to send a letter to each household in Shorewood that would announce the trails open house. Wording for those on the trial would say "your street" (as written on the draft invitation) and all others would say "your neighborhood." The motion was amended to say that all residents will be sent a postcard and the 210 "targeted" mailers will be letters. Cochran seconded the motion as amended and it passed 6/0. Koeder noted that, in error, the map which was part of the newsletter insert was missing a segment of indicated trail along Smithtown Road, east of Minnewashta School. His concern is that it may give the perception of inconsistency. He asked if it should now be included on the new map for the open house display. All agreed that it should be added because it was approved in earlier discussions as a priority trail segment. E Consider a Time Line for 1999 Trail Planning Process • Administrator Hurm reviewed the t mzehne draft including sunset tunes for M arch, April and May . Arnst added that the mission is to keep this schedule until prospective trails are identified. There was discussion about scheduling trail walks for Saturday mornings in addition to or instead of the proposed Tuesday evening schedule. That question will be added to the open house feedback form to get citizen input. F. Update on Funds Allocated for Park Planner Arnst asked if there were any questions or problems with the information provided in the January 19 memo from Administrator Hurm regarding trail planning costs. There were none. Hurm added that the cost of the additional mailer will be also drawn from the trail fund. All agreed. Park Commission Meeting February 9, 1999 Page 6 G. Other Issues Commissioner Themig mentioned a mailer he received about trail development in Chanhassen, which supports possible trail links with Shorewood segments. He also shared information about the trail grant progams, which he said favor state and regional connections. Them are lots of dollars available fromother progams which would be appropriate for application next year. Arrnst stated that Mayor Love has asked that the open house be posted as a public notice in case a majority of City Council members attend. This will be taken care of by staf. 5. DIS CUS S DES IGN CONCEPT OF FREl1VIAN PARK MULTI PURPOS E BUIIDING This item is tabled until the March 9 meeting. 6. ATHI TIC AS S OCIATION POLICIES RAFT AND FEEFORMULAS A. Finalize Policies Commissioner Themig gave an update on the work that has been done to date Public Works Director, Larry Brown has provided a detailed analysis of costs to operate the parks on a yearly basis. Brown explained that "Base Costs" would cover basic maintenance of the parkland owned by the City. These are defined as the cost of having green: space for people to enjoy which includes mowing weed control, trash pickup, aeration, park equipment and general turf care The "Above , Base Costs" include drag�ing/groomingball fields, equipment specific to ball fields, materials, fencing and fence rep airs. Brown noted that some could be argued as "gray areas." Puzak said that it should be footnoted that park development is not factored into these figures. B. Decide on Funding Formula Themig said that the Committee then looked at costs for space provided to each sports association The purpose is to come up with concept on how to determine a fee to propose to the associations as a formula for their user fees. Brown went on to explain Table 3, a summary of hockey costs. Biff rental is included, but could also be considered abase cost. Hurm pointed out that much of the figures reflect "ice costs ", since the hockey association may have it only reserved for a small amount of available ice time. Mr. Lindstrom added his observation that the average amount of actual use is only about half of the scheduled time due to weather, ice conditions, etc. Park Commission Meeting February 9, 1999 Page 7 Brown commented that it would be interesting to survey surrounding communities on how they address reserved park space. Arrest noted that the Shorewood tax base does not have commercial resources. Plus funds for parks are limited and decreasing so we look at Shorewood differently. Hurm added that the Minnetonka Conun unity and Education Services whidh does scheduling for p ark facility use have not been able to come up with a formula. Themig said that one idea they have discussed is an hourly fee for exclusive -use ice time that would involve a formula whidi proratesice costs. Hurm noted that in looking at the three associations that are the greater users of park space, the costs are very different from one to the next. Yet the yearly "fee' has been the same for all. The estimated above base costs are: Softball $12,648 Baseball (Little League) $8,217 Soccer $4,775 Football $1,555 Themig asked Mr. Lindstrom if he was surprised at the figure of $8,217 for Little League costs. Lindstrom said that it is understandable, but will take sometime to digest. Colcpoulos stated that the process of studying this information is a heathy exercise which now requires a look at the fiscal policy before establishing formulas and user fees. Themig replied that this has been the process. Puzak said that there is also a need to incorporate into this information, contributions in "cost and kind," citing the example of Little League which has done and given so much Thernig said that this . data is strictly looking at maintenance, not improvements. What Little League has done was done to benefit Little League. Lindstrom said that the Little League does not have a problem with paying for exclusive use. Themig explained that determining the hours available in a season vs. hours of actual use could give a formula for a percentage of the cost. Hurm said that perhaps an hourly formula should include base costs. Brown commented that he stayed away from including base costs because that is just for providing basic green space. Themig added that the City would cover some percentage of these costs as part of their fiscal policy. Colopoulos brought up the question of real estate values and how other communities compare in amenities they provide to residents. He asked how Shorewood's fiscal policy would fit into the wider picture. Arrest noted that the fiscal policy should be included in the discussion of park user fees and costs. Colopoulos added that a partnership attitude is needed between the sports associations and the City and if special adjustments in fees are needed, it should be shown. Park Commission Meeting February 9, 1999 Page 8 Puzak complimented Mr. Brown on a good job of collecting and preparing the data on park costs. He agreed that a fiscal policy of somekind needs to be developed. He reminded everyone that the sports organizations are our partners, working with our comnnznity's children and therefore providing benefit to the greater community. He urged that we work together to solve the problem. Themig asked if Community Education and Services can provide information on the number of hours of field time requested by the various groups. Hurm said that they can, with sometime to gather that information. Arnst recommended that the committee take the next step to develop a fiscal policy, get informationon hours of use and then put together a formula of ideas to look at in the next meeting. This was agreed upon. 0 C. Set Date/ Format for Session with Sports Organizations Themig asked if sports association representatives should be invited for the next meeting's discussion. It was agreed that ideas need more work and solidifying before they are presented. Themig asked if the City Council should be more involved with this part of the process. Puzak responded that the Park Commission needs to develop a concept before presenting a plan to the Council because that is the responsibility assigned to the Commission. Mr. Lindstrom interjected a comment about the softball association and some of its changes in order to explain why they may have declined to contribute to the park fund for this past year. He added that Todd Strott, past President of the softball association had donated many hours to operate the concession stand at Freeman Park Colopoulos sugipsted that the softball area could possibly be shared with women's softball or other groups if the men's softball is lower in numbers this year. It was mentioned, that because of the timing of a policy decision, any changes made to the policy will not be effective for this year. 7 REVIEW 1999 "TO DO" LIS T This item is tabled until the March meeting agenda. 8. REVIEW PARK DEDICATION FEE Hurm explained that the Park Dedication Fee is the major resource for Capital Improvements. The current fee is set at $1,000 per buildable lot. Puzak recommended a fee schedule based on linear or square footage. Colopoulos asked how the fee would apply in the case of a multiple unit development (such as Eagle Crest). Hurm said that the situation of senior housing and Park Commission Meeting February 9, 1999 Page 9 donated land create a different scenario. Themig asked for the reason that an increase is being considered. Hurm explained that Shorewood has a significantly lower fee than most of its neighbors and Arnst added that park funds (and buildable lots) are on the decline. Hurm said that there are about 300 buildable lots remaining in Shorewood averaging about 10 home constructions per year. He added that the revenue dollars from park dedication fees are earmarked for improvements of parks (not maintenance or trail development). Colopoulos commented that the cost is ultimately passed on to the homeowner, not the developer or builder. Yet, over the life of a mortgage, it does not increase payments significantly. . Hurm suggested that there be a flat fee rather than a formula to determine the amount. Colopoulos said that P.U.D. (Planned Unit Development) decisions should be brought to the Park Commission because it impacts park planning and decisions. Hurm replied that it has been the practice in the past to involve the Park Commission. Themig moved to recommend to City Council that the Park Commission amend the Park Dedication Fee to remain at $1,000 per unit and add $500 per unit for trails. There was no second and the motion died. Puzak said that he is not ready for the idea of including trails in that policy. Themig explained that the parks are primarily developed and this idea would focus additional resources on our current development (trails). Puzak replied that there are still a lot of development and improvement expenses ahead for parks and he is not willing to say that we don't need the money for park development. Colopoulos said that he is not yet ready to specify funds to trails. Themig pointed out that the recent community survey says that (1) parks meet the needs of most peoples and (2) that there is a desire for trails. Dallman moved to recommend to the city Council that the Park Commission raise the Park Dedication Fee to $1,500. Colopoulos seconded. Cochran questioned if $1,500 is enough of an increase. Dallman said that it is increased on a yearly basis. Colopoulos suggested considering a friendly amendment that the Park Commission make this part of their fiscal policy. Puzak said that this may be a missed opportunity. In looking at other cities, some use a percentage of the market value to set a fee which results in a significantly higher amount. By comparison, Shorewood is on the low end of the scale. He recommended going with 7% of the market value with a minimum of $1,000 and maximum of $3,000. Arnst pointed out that with an average lot price of $100,000, the fee will almost always max out at the $3,000 limit. Park Commission Meeting February 9, 1999 Page 10 Themig asked why "penalize" those who build houses this year and still why not include trails? Puzak said trails could be included and Colopoulos said that there is not a limit to where it is spent in the current plan. Arnst asked where does the money get spent if the fee is raised to $1,500? Hurm said that is up to the Park Commission to decide. A vote was taken on the motion currently on the floor. The motion failed 3/3. Puzak asked if there was a time limit on when this decision is made. Hurm replied that the earlier in the calendar year, the better. Arnst said that with the added element of trails, the Commission will want to recognize that option. Themig added that it would be good to consider this in the fiscal policy discussion. Puzak said that including trails is a huge change and it needs more thought than there is time at this meeting. Themig asked if Excelsior has a Park Dedication Fee and Hurm said that there are no undeveloped lots to speak of in Excelsior. Themig asked when Shorewood last changed the fee amount. It was changed from $750 to $1,000 two years ago. 9. REPORT ON LETTER TO COUNCIL REGARDING WAGNER PROPERTY Council Liaison Zerby reported that the City Council approved a motion to settle the lawsuit with Eagle Crest Inc. because the Council felt that the judos settlement would likely be less favorable than coming to terms between themselves. They also approved a Resolution to accept the PUD at a lower density and continue the process. There are still a lot of details to work out. One issue is traffic, which is a concern, especially of residents along Seamans Drive. The City cannot deny the project for traffic reasons, but can work with the developer to resolve traffic issues. Arnst pointed out that the Park Commission had already expressed to the Planning Commission and City Council that they were in consensus about the need to acquire a portion of Wagner property to resolve safety and traffic issues within Freeman Park Zerby replied that the City Council had considered the request and decided that it was not appropriate to discuss that matter with the developer at this time Colopoulos added that the Park Commission does have a leg�imate concern to maintain the integrity of the park boundary and hopes that the Council recognizes that. Themig asked if the development involves other properties. Zerby said that Eagle Crest has purchase agreements with three landowners. 10. OTHER BUSINESS Public Works Director Brown reported that some windows have again been knocked out at the BadWr warming house. This year has seen an inordinate amount of damage to the park shelters. A Park Commission Meeting February 9, 1999 Page 11 Because we are nearing the end of the ice season, the BadWr and Cathcart rinks will likely be closed before the pond skating areas, partially due to the vandalism problem. Brown said he hopes that this decision is not against the desire of the Park Commission and that the action will make a statement to the comrrunity. The City is taking steps internally in regard to security. One is to increase p atrol time of the rink supervisor next season. Another may be to install a smaller window at BadWr, which unfortunately reduces natural lighting and the visibility for rink attendants to keep an eye on the rink Themig sugipsted steel shutters on the exteriors of the buildings. Arnst suggested an article in the City newsletter about the problem. Colopoulos said that he is opposed to giving the impression that we are letting vandals "win" by reducing access to parks for all other park users. Themig sugEpsted offering a $100 reward for information leading to the conviction of a vandal. Puzak said that if it is too late for this season, perhaps there should be a policy established for next season. Zerby asked if there is signage which states penalties for vandalism. Brown said not yet. Arnst also noted that there is still a significant problem with pet owners not cleaning up after their pets and asked if the next newsletter could include a reminder about mutt mitts. 11. NEW BUSINESS There was no new business. The M arch agenda will include discussion on the trail op en house, and the athletic association policy along with more information from Comnntnity Services about the . amount of hours reserved for park facilities. Brown will also report on the status of the multi -use building p Ian. 12. ADJOURNMENT Cochran moved, Colopoulos seconded to adjourn the meeting. Motion passed 6/0. The meeting adjourned at 10:27 p.m. RES PECTFULLY S UBMTTTED Connie Bastyr Recording Secretary ! 1 - CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, FEBRUARY 2,1999 MINUTES CALL TO ORDER CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. Acting Chair Collins called the meeting to order at 7:02 p.m. ROLL CALL Present: Acting Chair Collins; Commissioners Anderson, Bailey, Turgeon and Skramstad; Planning Director Nielsen, and Council Liaison Lizee. • Absent: Commissioners Callies and Woodruff APPROVAL OF MINUTES Planning Commission Minutes - January 19,1999 Anderson moved, Bailey seconded approving the Planning Commission Minutes of January 19, 1999, as amended. Page 2, paragraph 7, change first sentence to read: "Nielsen stated that the 60 days for the Senior Housing and Land Use sections of the Comprehensive Plan, which were tabled at the last meeting, will expire in February, and those issues will go directly to..." Motion passed 4/0 ( Turgeon abstain). 1. PUBLIC HEARING - CUP FOR ACCESSORY SPACE OVER 1200 SO FT Applicant: Zelman Levine Location: 20115 Manor Road Nielsen presented the case analysis, presenting a site location map and plans for construction. Staff recommends approval of the Conditional Use Permit. Mr. Robin, representative of Mr. Levine, had no additional comments. Acting Chair Collins opened the Public Hearing at 7:10 p.m. Ms. Norma Peterson, 4755 Regents Walk, wondered if a new driveway was going to be added. Mr. Robin explained the location of the new driveway, and the plans for landscaping. The drive will be directly across from Knightsbridge. Hearing no further public input, Acting Chair Collins closed the Public Hearing at 7:16 p.m. _ lk PLANNING COMMISSION MINUTES FEBRUARY 2,1999 - PAGE 2 Bailey questioned why there is a 1200 square foot limit. Other limits seem to be based on and equation, and proportional to house and/or lot size. Nielsen answered that this amount was arrived at to keep accessory buildings from exceeding the area of the house, as Shorewood moved from primarily agriculture to primarily residential. Bailey asked if there had been any input from the neighborhood on this project. Nielsen stated that the neighbor who is most affected has come in to examine the plans and seemed satisfied with them. Turgeon was concerned with the grade to the secondary garage. Nielsen stated that this driveway was not coming anywhere near the street, and it is not the primary garage, therefore the approximate grade of 10% should not be a problem. Turgeon was also concerned with runoff if this grade is not paved. Mr. Robin stated that this decision has not yet been made, the drive may be paved. Turgeon requested that Engineer Brown check on the grade and runoff problems. Anderson moved, Turgeon seconded to Approve a Conditional Use Permit for Accessory Space over 1200 square feet, subject to the City Engineer checking the grade of the secondary driveway. Motion passed 510. 2. PUBLIC HEARING - AMENDMENT TO CUP FOR MINNEWASHTA ELEMENTARY SCHOOL CLASSROOM ADDITION Applicant: Minnetonka School District 276 • Location: 26350 Smithtown Road Nielsen presented the case analysis, presenting a site location map and plans for construction, screening and landscaping. Staff recommends approval with the following considerations: 1. Applicant present a detailed landscape plan for the East area of the addition 2. School officials submit a plan for handling the overflow parking 3. Minnehaha Creek Watershed District permits are applied for and received 4. Fire Marshall approves the building permit Tom Bergee, representative of Minnewashta Elementary, presented information regarding the need for these additional classrooms. Enrollment is at a maximum right now. Boundary lines will be re- structured in the future. Lloyd Law, 26350 Smithtown Road, Principal of Minnewashta Elementary, addressed the overflow parking issue. The area behind the school is a playground area, but can be used for parking. When an event is held, additional information and signs to direct people to this area PLANNING COMMISSION MINUTES FEBRUARY 2,1999 - PAGE 3 will be sent out. This should keep Smithtown Road more open. Gene George, School Supervisor, stated the playground area is plowed and kept open. Acting Chair Collins opened the Public Hearing at 7:44 p.m. Hearing no further Public Input, Acting Chair Collins closed the Public Hearing at 7:45 p.m. Anderson wondered if the four extra classrooms will be enough additional space. Bergee stated that support space (cafeteria, media center, etc) in the school does not support any more than four additional classrooms, so this will be the maximum for this school. Anderson asked if there are now, or will be, more students that the school can hold. Bergee answered that the lines will be restructured to keep the number of students down. Anderson asked if these additional classrooms will add students, and therefore bus traffic. Bergee answered that there will be the same number of students, just more room for them. Turgeon was concerned with parking. She suggested that there be some alternate ideas considered when scheduling events, to keep the large number of cars from trying to fit in the limited space. Turgeon would like the City to add no parking signs about 500 feet from the entrances to school onto Smithtown Road. Anderson questioned the time schedule, and Bergee stated that they were planning to have the additional rooms ready for school next fall. • Anderson wondered if there was any input from the neighbors of the school, and Nielsen stated there was none. Anderson moved, Bailey seconded to approve the Amendment to CUP for Minnewashta Elementary School Classroom Addition, subject to Staff recommendations. Motion passed 5/0. STUDY SESSION 3. DISCUSS: L -R DISTRICT REVISIONS Nielsen presented the first draft of the revisions to the L -R District. These revisions were found to be consistent with the discussions regarding the L -R District. Discussion followed on all changes, and some changes were agreed upon. More information was needed in some areas. PLANNING COMMISSION MINUTES FEBRUARY 2,1999 - PAGE 4 Subd. 3 -B The square footage of the main structure, 1500 square feet, is not adequate for current structures. 2000 square feet would bring all existing structures into conformity. This change was accepted and will be noted. Subd. 3 -C Storage building area of 750 square feet could be changed to 1200 square feet to match the residential ordinance. This change was accepted and will be noted. Subd. 3 -E Boat rental statement was discussed, but no consensus was reached yet. More information on LMCD regulations regarding boat rentals is needed. Subd. 4 -B -(5) Strike this section, as this information is presented in more detail later in the ordinance. This change was accepted and will be noted. Subd. 5 -D Setback limits from any other public right of way will be not less than 10 feet. Shorewood Yacht Club suggestion of no setback from the railway is not acceptable. This addition was accepted and will be noted. 0 Subd. 7 -H -Property Values- and -Open Space- should be removed from this list. This change was accepted and will be noted. Subd. 8 -G Anderson suggested a paved apron from the paved road to the dirt drive. This will hold down runoff and dirt from the drive. Hennepin County will be consulted on this issue before a consensus can be reached. Subd. 8 -G -(5) Food served language needs to be examined. Shorewood Yacht Club requests a common kitchen to be used by members only. No expansion will be accepted to this, but the present area could be accepted. Section will be rewritten to reflect this change and presented at the next discussion of revisions. Subd. 8 -H -(3) Reduce minimum width from 24 feet to 22 feet to bring Howards Point into compliance. This change was accepted and will be noted. Subd. 9 -C -(2) This section is not understood, and Nielsen will look into the original document for clarification. Subd. 10 -B Language needs to be changed to indicate that to receive a license, compliance to the CUP is a provision. Current language is too vague in pinpointing the operation of the facility. Anderson would like to plan licenses the same as other licenses int he City, such as tree trimmers and garbage haulers. Renewal will be on a consent agenda rather than a separate public hearing yearly. This change was accepted and will be noted. PLANNING COMMISSION MINUTES FEBRUARY 2,1999 - PAGE 5 Anderson also asked if the licenses will be transferrable. Consensus was reached that they are not. A new owner would have to re -apply for a license. Subd. 12 -C This section may not be legal, or advisable, to include in an Ordinance. Possibly give a general business statement that encourages Shorewood residents being offered first chance. More information is needed to reach a consensus. Nielsen then questioned the next step. He stated that Public Meetings, Open House, or Public Hearings are some options. Anderson suggested getting the final input from the marinas first. The revised draft will be reviewed on March 16th, and a neighborhood meeting could be held before the Planning Commission meeting (4:30 -7:00 p.m.). 40 4. MATTERS FROM THE FLOOR There were none at this time. 5. REPORTS Bailey asked Mayor Love for information on the Special Meeting regarding Eagle Crest. Mayor Love highlighted the changes presented by Eagle Crest, and Nielsen added his knowledge of the changes. Mayor Love stated that the Court decision is being held until February 23, to see if a settlement is possible. Nielsen then recapped the letter sent to Mr. Ron Johnson by the City Attorney. No reply has been received at this point. Nielsen also reminded the Commissioners to bring in their code books to be updated. 6. ADJOURNMENT Turgeon moved, Anderson seconded adjourning the meeting at 9:50 p.m. Motion passed 5/0. RESPECTFULLY SUBMITTED. Kristine Kitzman, Recording Secretary Timesaver Off -Site Secretarial, Inc. CITY OF MEMORANDUM TO: • FROM: DATE: RE: FILE NO.: BACKGROUND SHOREWOOD 5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 - (612) 474 -3236 FAX (612) 474 -0128 - www.state.net /shorewood - cityhall @shorewood.state.net Planning Commission, Mayor and City Council Brad Nielsen 27 January. 1999 Minnewashta Elementary School — C.U.P. for Classroom Addition 405(99.02) The Cunningham Group, an architectural firm selected by the Minnetonka School District, has submitted plans for a classroom addition to be located on the north end of the . existing Minnewashta Elementary School building. Since the school property (see Site Location map — Exhibit A, attached) is located in an R -IA, Single - Family Residential zoning district, the addition requires a conditional use permit. The school property contains approximately 21.37 acres of land. In addition to the existing building, the site is occupied by parking areas on the south and west sides of the building, playground facilities and ball fields to the north of the building, and the City's water tower on the west side of the site. As explained in the applicant's request letter (Exhibit B), the existing building'contains 65,000 square feet of area. They propose to add approximately 5800 square feet of classroom area as shown on Exhibit C. The addition will extend the building approximately 66 feet to the north. S PRINTED ON RECYCLED PAPER 0 Memorandum Re: Minnewashta Elementary School C.U.P. 27 January 1999 ISSUES AND ANALYSIS Section 1201.10 Subd. 4.b. of the Shorewood Zoning Code sets forth conditions for public school facilities in residential zoning districts. Following is how the proposed addition complies with Shorewood's zoning regulations: Building Setbacks. The required side yard setback is 20 feet. Although the existing building is only 15 feet from the east side of the site, the proposed addition is shown at 120 feet. Front and rear yard setbacks are not an issue with respect to the addition. 2. Screening and Landscaping. The applicant's site plan shows the location of existing trees that were planted in conjunction with an addition which was approved in 1992. • However, no new landscaping has been included for this addition. It is recommended that additional landscaping be provided on the east side of the addition to soften the mass of the building as viewed from residential properties to the east. Approval of the conditional use permit should be contingent on the applicant submitting a landscape plan showing size, species and spacing of proposed landscape materials. The plant schedule should include some evergreen trees (minimum six foot height) for winter season screening. 3. Parking. Elementary schools are required to provide off - street parking based on one space per classroom, plus one space for each 50 students. The school presently has 76 parking spaces, not including bus parking. The bituminous play area on the north side of the building can accommodate as many as 50 overflow spaces for special after - school events. While this amount of parking technically complies with the Zoning Code, area residents have noted that on- street parking frequently occurs during special events at the school. Neither Smithtown Road, nor Strawberry Lane is wide enough to accommodate on- street parking and still maintain the safe flow of traffic. It has been suggested that the overflow parking area at the rear of the building is underutilized, either because the gate is not always opened for special events, or people are simply unaware that they can park there. This issue has been raised with school officials, and it has been suggested that they submit a plan for ensuring that the overflow parking is made available for after- school events. For example, one official suggests that some sort of signage be erected to direct people to the overflow area. Possibly the school could advise parents through periodic newsletters that the overflow parking area exists. -2- Memorandum Re: Minnewashta Elementary School C.U.P. 27 January 1999 4. Off - street Loading. This item was resolved with the last addition to the building. School buses use the westerly driveway entrance to pick up and drop off students. The location and circulation of bus loading is considered adequate for the proposed addition. 5. General C.U.P. Requirements. The proposed addition is consistent with the general requirements for conditional use permits provided by Section 1201.04 Subd. L(d)(1) of the Zoning Code. One final issue that the applicant has been asked to address has to do with site drainage. The applicant points out that when the 1992 addition was built, sufficient ponding was provided at the north end of the school property to accommodate future additions. Approval of the conditional use permit should be contingent upon Watershed District • approval of the stormwater runoff calculations that have been submitted by the applicant. RECOMMENDATION The School District's plans for expansion of Minnewashta Elementary generally comply with the requirements of Shorewood's zoning regulations. It appears that the issue of off - street parking can be mitigated by operational measures. Approval of the C.U.P. is recommended subject to the following conditions: A. The applicant should submit a landscape plan for the area to the east of the addition. B. School officials should submit a plan for handling overflow parking, ensuring that the back lot is available and publicized. • C. Approval of the plans is contingent upon the applicant obtaining any necessary permits from the Minnehaha Creek Watershed District. D. Construction plans submitted for a building permit are subject to review and approval of the Fire Marshal. Cc: Jim Hurm Tim Keane Larry Brown Joe Pazandak Tom Berge Mike Strand -3- s � 'OINTE COURT 'OINTE CIRCLE S IA t �RD iANHASSEN 62ND ST W Exhibit A SITE LOCATION Minnewashta Elementary School Addition - CUP UPPER LAKE MINNETONKA MINNEWASHTA MODULAR CLASSROOM ADDITION MINNEWASHTA ELEMENTARY SCHOOL Conditional Use Permit Application Proiect Description: The project includes an addition of 5,800 s.f to the existing 65,000 s.f Minnewashta Elementary School and minor modifications to the site. The school requires this addition to redistribute the existing student population. Currently, the school is overpopulated and demographic analysis does not show a decrease in student population. Because of the overpopulation, special . education classrooms, art rooms, staff lounges, etc., have been converted into classrooms. This addition will allow the school to redistribute the grade levels and gain back the converted rooms. The project consists of four classrooms, two student restrooms, one electrical closet, and circulation spaces connecting to the existing building. Exterior materials and design will match the existing Elementary School. The exterior skin will be brick, prefinished aluminum windows, and prefinished panels that complement the exterior of the existing elementary school. The existing building will have minor remodeling at the connection to the new addition. The addition will be located on the existing steeply graded grass area between the school building and the asphalt play area/overflow parking area to the North. Currently, this area contains walkways from the elementary school down to the play areas. The walkways, including the accessible route, will be re- routed on the east side of the addition. All disturbed grass areas will be replaced with new sod. In addition, new trees will be planted from the northeast corner of the existing building, north along the property line, to help soften the boundary between the residential areas and the school. The existing site contains 76 parking stalls plus an overflow parking area to the North. The overflow lot is used during after - school events and provides space for 50 cars. Since this addition redistributes the existing student population rather than adding more students to the school, new parking areas are not planned. P:\98\130\c\rIO105c.doc Exhibit B APPLICANT'S REQUEST NARRATIVE 1 0 I * 1 EXISTING 611E 1 !TO BE om mm" 1 w OVFfF1m PAscm D06TNGJ LKHTFDf111E& 2WW NIGH PRE9B W 5ODU9 FTMJM 1 MLIHIED ON ]Y W N 1 POLES ON 3 BASE EXOVO* Vmm TREI3 a L - STW. 541AMD C o1+1rwn I aft. PA 301 Nr a sE aft= anwk w am FWdxft astim -.woo as nr4m rwnllo cullm NEW TREES AND LANDOCAPM 1 blam NL 016 7--- EXISTMG TREES 0As 1/S/90 commok Am. 00130 1vn1 Flown SD A L C6\13 0\m\ob t \r101LdR Own K IWS EXISTNG 11u4 DM C"m Lm F84c G EAS81W L ot r . 4r-v Oilir K 1�3 MINNEWASHTA CLASSROOM ADDITION CONDITIONAL USE PERMIT ftdTb SITE PLAN e.rM.+.► n�nn Exhibit C PROPOSED SITE PLAN • • ARMNA . C OOr. M ]OI YSL9 Sib = s w W 02-M -M iatiMie pf- J1FM00 h1nR PAN= ML kb 0A9 1/8/99 D Ms: 98130 DsWt NMs SD N• 1dkt h. \98\130\w\shwt \a188.Awg 0� 8f wo OYi18tt IlP9 NAM III Alm MINNEWASHTA CLASSROOM ADDITION CONDITIONAL USE PERMIT *Mdlb FLOOR PLAN ftdMM t► t Kmm PLAN name Ain n vo r-O Exhibit D FLOOR PLAN - PROPOSED ADDITION kdAKIlft C T 0 w afar. M Za r+ SL Y SAO ]!d s w Mlmo- 1DD r�r ara�4400 .wrw�r.m. 1 0 1 0 Tor Q race N' -B 0 coos mw N"AT" Or T N' -C aw " rmam Mt DA Y D A"lb Drc i /s /es Daa llm DDI amm" A.r w mow" CONDITIONAL �IMMY6W PA M "'°"'°' PPONMW PAM MW ou bm Dj vs ft" ft ilm IC/MC im A"lb MINNEWASIITA NM N M A � CLASSROOM WO W ADDITION mow" CONDITIONAL �IMMY6W PA M "'°"'°' PPONMW PAM MW ou USE PERMIT mmTmodmw MAWW rR,CvCV 1 Tar as r�r . uT =o � EXTERIOR ELEVATIONS .:: ::........... .................... . .... ........... . � .. L swwr. A nAA n ■Alr1' N1/ATION Exhibit E w r-W BUILDING ELEVATIONS r v CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236 FAX (612) 474 -0128 • www.state.net /shorewood • cityhatt @shorewood.state.net MEMORANDUM TO: Planning Commission, Mayor and City Council • FROM: Brad Nielsen RE: Levine, Zelman - C .U.P for Accessory Space in Excess of 1200 Square Feet DATE: 28 January 1999 FILE NO.: 405 (99.01) BACKGROUND Mr. Zelman Levine proposes to construct a new home on the property located at 20115 Manor Road (see Site Location map - Exhibit A, attached). His plans include garage space on two levels of the home, the total of which garage space will be greater than 1200 square feet in area. Mr. Levine has therefor requested a conditional use permit, pursuant to Section 1201.03 Subd. 2.d.(4) of the Shorewood Zoning Code. The property is zoned R -lA, Single - Family Residential and contains approximately 85,600 square feet in area. As shown on Exhibit B the proposed home extends along a ridge that runs east and west through the middle of the subject property. The garage areas are located on the east end of the home and contain 1116 square feet of area one each of two floors (see Exhibit Q. The proposed home contains 3376 square feet on the main floor alone, with an additional 2164 square feet on the second story. Exhibit D shows the south elevation of the home. The north elevation, shown on Exhibit E, shows the walkout level garage. �- «� PRINTED ON RECYCLED PAPER Memorandum Re: Levine Conditional Use Permit 28 January 1999 ANALYSIS/RECOMMENDATION Section 1201.03 Subd. 2.d.(4) of the Zoning Code sets forth criteria for granting conditional use permits for accessory space over 1200 square feet. Following is how the applicant's plans comply with the Code: a. The total area of accessory buildings (2232 square feet) does not exceed the floor area (5540 square feet) above grade of the proposed home. b. The total area of accessory buildings does not exceed 10 percent of the minimum lot size for the R -1A zoning district (.10 x 40,000 = 4000 square feet). C. The proposed house and garage comply with R -lA setback requirements. The site • is fairly heavily wooded, and the applicant's landscape architect has provided a reforestation plan which is consistent with Shorewood's tree preservation and reforestation policy. Replacement trees are primarily evergreens located in disturbed areas and concentrated along the street side of the site as a buffer from the road. d. Since the new garage is an integral part of the proposed house architectural compatibility is not considered to be an issue. It should be noted that the overhead doors for the garage are located on two different elevations of the building. Based upon the preceding analysis, it is recommended that the applicant's request for a conditional use permit be granted as proposed. cc: Jim Hurm • Tim Keane Larry Brown Joe Pazandak Jim Robin Zeiman Levine -2- Exhibit A SITE LOCATION Levine, Zelman - Conditional b. Ail worlt shall be performed by experienced" Qualified workers with proper - . 1 nsurance coverages as demonstrated by rtifieates of insurance issued prior to the start of any on -site activity. c. Remove all standing dead trees, fallen aces and limbs. Buckthorn and all trees designated to be removal All such -acrial shall be either removed from the site or chipped for future use by the owner. d. Significant ales shown are hardwood n larger than 8" caliper and softwood trees larger than 12" caliper. They All be protected by tree fence where shown prior to any consm - or grading. Fence to be 48" high, orange, poly jainar safety net supported by steel fence posts 6 matt oc. Layout shalt be by Resgismred land surveyor Excavation a. install a 50' length of rock entrance to Manor Road in the area of the proposed drive b. Strip and stockpile topsoil for to -use a All fill area shall be suitable clean, fill compacted to 100% Modified Proctor d. All excess fill shall be removed from the arm e Alternate: use excess fill in berms along Manor Road Utilities a. Alt utility locations shall be routed and located to minim ze damage to tree roots. b. Sanitary Sewer pipe and fittings: Ductile iron c Weu: Steel Casing, 20 GPM Qtr 60 psi d. Footing drains to daylight in wetland area e. Garage floor drakes with traps to sanitary sewa Driveway a 2 hfls of 3S" Mn Dot 2341 Wear over 8" compacted depth 1.5" minus crushed stone over geotexwe b. 4" PVC sleeves for fume use Walks and terraces to be clay brick pavers over 3/4" sand setting bed, 6" crushed stone base and Topsoil in place and fine graded for landscape. cifications g )sed driveway: 11,000 crushed stone base, Sanitary Sewer • Sewer El 950.00 Sigcant Tree` to be pToi 6' high eveleens, speci to be dtermi brush at edge of prop s / / F / Pro erty Lin 1 Existing phi 2341 eye / ar, oti i FM Inv / / i Bc w A! A r tan light P t " 1997 Hudson Map #76, Grid 4c Site Location James Robin, Landscape Architect X 23420 Park Street, Excelsior, Minnesota -5331 612 /474-3946 1 Iherby— fy d- this •rep -••t tmpw•d by err wan my \ dvao aagw"imo, tad lbat 1 am s dnly R'IP�•d Ludsepe Architect m dr Son of 1111ivee00L Repm.om Nwwn l:- A \ , lame Rabin Property Line 4 Jan 99 Condtional Use Permit Application isemenf Setback Lin �\ � I a t6• )t, Preliminary Site Plan \� \ \� �C Driveway on Bowman Court � — On -site Grid �\ o� Electrical transformer \ Proposed House \ �' .•• � � Easement Remove all trees marked with i R1) #, sM , AL o BE _ _ .r •� (Conomood) GA ` H •A 960 (I.oesuowl SM • BE6 BE6 W / •A t pl. ter`( /•A •A .. 9 - _ A / • A. • A 00 BE' • A A A � •A ✓ -�:: • •A A �A �A i Bc w A! A r tan light P t " 1997 Hudson Map #76, Grid 4c Site Location James Robin, Landscape Architect X 23420 Park Street, Excelsior, Minnesota -5331 612 /474-3946 1 Iherby— fy d- this •rep -••t tmpw•d by err wan my \ dvao aagw"imo, tad lbat 1 am s dnly R'IP�•d Ludsepe Architect m dr Son of 1111ivee00L Repm.om Nwwn l:- A \ , lame Rabin Property Line 4 Jan 99 Condtional Use Permit Application isemenf Setback Lin �\ � I a t6• )t, Preliminary Site Plan \� \ \� �C Driveway on Bowman Court � — On -site Grid �\ o� Electrical transformer \ Proposed House \ �' .•• � � Easement Remove all trees marked with i • �✓ i • A/ \' •A10 0 GA sm M1 • / Tree protection • A i Line Corner Pin Key to Existing Tree and Size Symbol (Specie) A (Bigmoth Atom) AL (Amecion Lhtdm) BE (Boulder). C (Conomood) GA ` H •A 960 (I.oesuowl SM �x W .� lU �n, pl. •A • • A. • A 00 A �/ J � N � sin: ✓ • �✓ i • A/ \' •A10 0 GA sm M1 • / Tree protection • A i Line Corner Pin Key to Existing Tree and Size Symbol (Specie) A (Bigmoth Atom) AL (Amecion Lhtdm) BE (Boulder). C (Conomood) GA (0—Alb) H (Hick -Y) 1W (I.oesuowl SM (sum Maple) W (Willow) Number = inches of caliper Levine Ri SITE -� Lot 1, Block 1, R-Bown Shorewood, ; " "I IQ'-o" — i z'"I - -- --- t�'� -- .- .- - -.. . -- - - - - - -_. � - ._ "_ .__. -.l "" � 1 ° i....... �� : °. - -.r - --. ___....,_ _...— ...— _.._.. _ i 1 r i � �.y/•s/N \ '•.� I �.�a..' � 1 ti P.�..r �...,� ` I I ! 3 -lu c�4 3•lu uo, i ! t.. I 1 ' I - _ rM _ � � I - fd'tz•+ra�•e.+9� N o ��. �vela.wll I �. I , ' I ' I � I I . ( I � r W Nib - _ - S -T � - `t^ _ _ - T • -'�' -1 � •�•LI�- ±-+•_. I ( � � 0 D F I ��` I "i i d '� s < , rr, I ( t— i. ( !i Y , I I I : II 1 ! w sr,► w �s+►wh a.E . I I - '�� \- - � - j ! `2'�� ` _ ,l I � ' � i _ 9y -° _ _ 1 I � � � I � ce rv^"� /• I _ I!+l a `1 ' � I ... 3 — i � — -- f + � sd ` Y av pp i s. r..t � � 1 r _ _ � -i IQi «�.:rov, � c..rL r�f.. lf j "W Xvrt►+ y 6.vebr aN. —T =am =f I ( — I �7 JIM ! l 1a�1; _ 1 IL's IIll I p"lis ;�iir9.w1 s I r w v•s�s, oKi+- ��LI f i � ( '. 1 so N i t . • rS9 , A►fi Ay iM' . N I •' — � � 1 Q , r 1 �. ;.i��,.�•, -` ��;- -i l I i . -w -! �t•�-'� y ' _. �Id..GST @OrA- ''J ` •- - - -- - - �.. "_ s.._L' .. 0.f ._ l" / •4' - / '1 d r .M... ,.�[ ( - -- - — - - _ i I �l�• � , '� F'l.eL�, Z to �' 6M. �wJH0u5fs ' ..i � "- _Q •1•.c.j � ... .-- - • "F' � = -- �.5r.1¢:N 'b PoGt.c. S ury PGIL - / 50 L r . L&- m- e..Re_siclence` r"' 1 Manor Road, SShwNood. M N � + � � � ' � � t � � �( / U (rl !c \\ �.- . _ d / \( } § ; ■ |� ; �_ 10 77 9M ' _ --M y CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR ADDITIONAL ACCESSORY SPACE TO ZELMAN LEVINE WHEREAS, Zelman Levine (Applicant) is the owner of real property located at 20115 Manor Road, in the City of Shorewood, County of Hennepin, legally described as: "Lot 1, Block 1, R Bowman Second Addition "; and WHEREAS, the Shorewood City Code requires a Conditional Use Permit for the construction of accessory space exceeding 1200 square feet; and • WHEREAS, the Applicant has applied to the City for a Conditional Use Permit for the construction of a new home with an attached garage, the area of which garage will be 2232 square feet; and WHEREAS, the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 28 January 1999, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on 3 June 1997, the minutes of which meeting are on file at City Hall; and • WHEREAS, the Applicant's request was considered by the City Council at their regular meeting on 2 February 1999, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. That the total proposed accessory space (2232 square feet) does not exceed the floor area above grade of the principal structure (5540 square feet). 2. That the total area of accessory space does not exceed 10% of the minimum lot area for the R -lA Zoning District in which it is located (4,000 square feet). 3. That design and materials of the garage are consistent with the architectural character of the proposed home. 4. That the proposed garage complies with all setback requirements for the R -1 A District. CONCLUSION 1. That the application of Zelman Levine for a Conditional Use Permit as set forth herein above be and hereby is granted. 2. That this approval is subject to the following: a. That the proposed garage will be used strictly for purposes of a residential nature. • b. That the Applicant is hereby advised that the City Code provides specific regulations relative to home occupations and any future use of the garage for other than allowable residential purposes would have to comply with such regulations. 3. That the City Administrator /Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 22nd day of February, 1999. r� Woody Love, Mayor ATTEST: James C. Hurm, City Administrator /Clerk -2- • CITY OF • #' • U1 III TO: SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236 FAX (612) 474 -0128 • www.state.net/shorewood • cityhall @shorewood.state.net Mayor and City Council FROM: Brad Nielsen DATE: 18 February 1999 RE: Nelson, Ryan - Appeal Zoning Violation and Notice to Remove FILE NO.: Property (5540 Wedgewood Drive) Mr. Ryan Nelson has received a Zoning Violation letter (see Exhibit A, attached), and a Notice to Remove (see Exhibit B), both dated 8 February 1999 for certain violations of Shorewood's City Code. In his letter, dated 14 February 1999 (see Exhibit C) he is now appealing to the City Council for additional time to comply with the notices. He has asked for 45 days to complete the removal of items in violation. In the past the City Council has routinely granted as much as 30 days for a property owner to comply with the Code, assuming some progress has been made in cleaning up the site. Staff will do a follow up inspection of the property before the meeting on 22 February and, if noticeable progress toward compliance has been made, it will be recommended that the property owner be given until 22 March to remove all violations. If the owner fails to comply by the extended deadline, the City should proceed with further legal action. In the case of nuisance items Public Works personnel will be directed to remove the items in violation. With respect to zoning violations, the matter will be referred to the prosecuting attorney for prosecution. If you have any questions relative to this matter, please do not hesitate to contact me prior to Monday nights meeting. Cc: Jim Hurm Tim Keane Ken Potts Joe Pazandak Ryan Nelson .f r PRINTED ON RECYCLED PAPER F• ' Ff +v"f�3tl �8? E CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 - (612) 474 -3236 FAX (612) 474 -0128 - www.state.nettshorewaod - cityhail @shorewood.state.net 8 February 1999 Mr. Ryan L. Nelson 5540 Wedgewood Drive Shorewood, MN 55331 • Re: Zoning Violations — 5540 Wedgewood Drive Dear Mr. Nelson: Our office has received a complaint alleging that a commercial -size equipment trailer, lawn care equipment, and other material is being parked and stored at the above - referenced property in violation of Shorewood's City Code. Upon inspection of the property, on 2 February 1999 we found the following to remain at the site: • Equipment trailer, Lie. No. CTG 7764 (F 98) Also enclosed with this letter is a "Notice to Remove" addressing items of violation on your property which are specifically subject to the provisions of Chapter 501 of the City Code (attached to Notice). The items which fall under this Chapter are subject to removal from the property by the City, at the property owners expense. Your property will be inspected for compliance on 15 February 1999. Any violation found to exist at that time will be referred to the City Attorney for further legal action, or directly removed from the property. If you wish to appeal this matter to the City Council, you must do so, in writin before 15 February 1999. If you have any questions relative to this matter, please do not hesitate to call me. CITY OF SHOREWOOD Bradley J. Nie en Planning Director cc: Jim Hurm Tim Keane E.%hl bili a ew V ♦ PRINTED ON RECYCLEO PAPER CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8827 • (612) 474 -3236 FAX (612) 474 -0128 • www.state.nettsharewood • dtyhaJ1Qshorewaod.state.net DATE: 8 February 1999 Ryan L. Nelson 5540 Wedgewood Drive Shorewood, MN 55331 PROPERTY LOCATION: 5540 Wedgewood Drive PROPERTY IDENTIFICATION NO.: 33- 117-23 -22 -0003 NOTICE TO REMOVE Offensive and Unheaithv Substances NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced property which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of which Section is enclosed. The offensive matter to be removed from the property includes, but is not limited to the following: • Truck salt spreader; three (3) pickup truck snow plows; sprayer; tarps; pipes; landscape equipment; retaining wall material; four (4) wheel barrows;pots; plants; pallets; skid steer equipment (plane and auger); lumber; tires; batteries; other similar miscellaneous. You are hereby required to remove the above- described matter and any other offensive matter located on the property and in violation of Chapter 501, Section 501.01 within ten (10) days from the date hereof. In the alternative, you may file a written notice of appeal at the Shorewood City Hall within ten (10) days, in which case your appeal will be set for hearing at the next regularly scheduled meeting of the City Council. If you do not respond to this Notice within ten (10) days, the City shall take whatever won as may be necessary to have the offensive matter removed. The costs incurred by the City for such removal shall be charged to the property owner and become a lien against the property. * ** PLEASE GIVE THIS MATTER YOUR BOIEDIATE ATTENTION"** BY ORDER OF THE SHOREWOOD CITY COUNCIL 4M E-A, 1} t PRtNTEa ON RECYCLED PAPA F-5 J J )S w Qi* f Dr. F E S 6 Sh-00d W. 55331 I By February 14, 1999 City of Shorewood Iam writing this Ietter in regards to the letter that I received on February 8 of 1999. Iam asking for some more time to remove all the items that were listed, iam in the process of finding a new location but some more time would greatly be appreciated • If I could have 45 days from the 15 of February 1999 which will be the I" day of April of 1999. All the violations will be taken care of.: Sincerely, Ryan Nelson/Chris Wagner Owners ............................ k CITY OF MEMORANDUM SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236 FAX (612) 474 -0128 • www.state.netlshorewood • cityhall @shorewood.state.net TO: Mayor and City Council FROM: Brad Nielsen DATE: 18 February 1999 RE: Ohland, Brian - Appeal Zoning Violation and Notice to Remove FILE NO.: Property (25895 Smithtown Road) In response to neighborhood complaints, Mr. Brian Ohland has been sent a Zoning Violation letter (see Exhibit A, attached), and a Notice to Remove (see Exhibit B), both dated 5 February 1999 for certain violations of Shorewood's City Code. In his letter, dated 17 February 1999 (see Exhibit C) he is now appealing to the City Council for additional time to comply with the notices. He has asked that his deadline be extended to 21 March. In the past the City Council has routinely granted as much as 30 days for a property owner to comply with the Code, assuming some progress has been made in cleaning up the site. Staff will do a follow up inspection of the property before the meeting on 22 February and, if noticeable progress toward compliance has been made, it will be recommended that the property owner be given until 22 March to remove all violations. If the owner fails to comply by the extended deadline, the City should proceed with further legal action. In the case of nuisance items Public Works personnel will be directed to remove the items in violation. With respect to zoning violations, the matter will be referred to the prosecuting attorney for prosecution. If you have any questions relative to this matter, please do not hesitate to contact me prior to Monday nights meeting. Cc: Jim Hurm Tim Keane Ken Potts Joe Pazandak Brian Ohland �.� PRINTED ON RECYCLED PAPER ;A PRUPERTY FILE CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236 FAX (612) 474-0128 • www.state.nettshorewood • cityhall 0 shorewood.state.net 5 February 1999 Mr. Brian J. Ohland 25895 Smithtown Road Shorewood, NfN 55831 • Re: Zoning Violations — 25895 Smithtown Road Dear Mr. Ohland: FINAL NOTICE Our office has received complaints alleging that dump trucks, trailers, vehicles, and other- material is being parked and stored at the above- referenced property in violation of Shorewood's City Code. Upon inspection of the property, on 2 February 1999 we found the following to remain at the site: • Ford truck/tractor (white), Lic. No. YT 61931(`97) — inoperable/unlicensed • Boat trailer — unlicensed • Utility trailer — inoperable • Sail boat on trailer, Lic. No. S94 552 ( — not registered to occupant of property • Chevrolet Van (maroon), Lic. No. 544 JCJ ('96) — unlicensed and not registered to occupant of property • Boat on stands, under tarp, Lic. No. MN 47U BV ('99) — not registered to occupant of property Also enclosed with this letter is a "Notice to Remove" addressing items of violation on your property which are specifically subject to the provisions of Chapter 501 of the City Code (attached to Notice). The items which fall under this Chapter are subject to removal from the property by the City, at the property owners expense. Your property will be inspected for compliance on 15 February 1999. Any violation found to exist at that time will be referred to the City Attorney for further legal action, or directly removed from the property. If you wish to appeal this matter to the City Council, you must do so, in writing, before 15 February 1999. JIV f= PRiIVTE'J ON RECYCL=O PAPER �ch�bct► Brian J. Ohland 5 February 1999 page two If you have any questions relative to this matter, please do not hesitate to call me. CITY OF SHOREWOOD 1 ice- Bradley J. Nielsen Planning Director BJN:ph cc: Jim Hurm Tim Keane n LJ CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREtN000, MINNESOTA 55331 -8927 - (612) 474 -3236 FAX (612) 474 -0128 • www.state.net/shorewood - cityhall0shorewood.state.net DATE: 5 February 1999 Brian J. Ohland 25895 Smithtown Road Shorewood, IN1N 55331 PROPERTY LOCATION: 25895 Smithtown Road PROPERTY IDENTIFICATION NO.: 32- 117 -23 -14 -0040 NOTICE TO REMOVE Offensive and Unhealthy Substances NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced property which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of which Section is enclosed. The offensive matter to be removed from the property includes, but is not limited to the following: UNLICENSED AND /OR INOPERABLE VEHICLES OR EQUIPMENT- , Ford truck/tractor (white), Lic. No. YT 61931('9'7) - inoperable/unlicensed • Chevrolet Van (maroon), Lic. No. 544 JCJ ('96) - unlicensed • Toyota pickup (black), Lic. No. 359 J25 (Dec.'98) - unlicensed • Boat trailer - unlicensed • Utility trailer - inoperable • Equipment box; approx. 20 cu. yds. of retaining wall rocks; Ioader bucket; Iumber-, gas tank; construction material; pallets; garage door opener; vehicle body parts; of tank; barrels; exhaust parts; skid steer tires; poly mat; battery charger; shelves; boxes; stairs; small roof; 11 truck tires;1 spare tire;1 tractor tire; fuel tank; trash; equipment sweeper; old boat; dock parts; pickup tail gate; pickup topper; sink; chairs; pipes; poles; blocks; fence material; well pressure tank; other similar items. =t PRINTED ON RECYCIEO PAGER EK k i bit d You are hereby required to remove the above- described matter and any other offensive matter located on the property and in violation of Chapter X01, Section 501.01 within ten (10) days from the date hereof. In the alternative, you may file a written notice of appeal at the Shorewood City Hall within ten (10) days, in which case your appeal will be set for hearing at the nest regularly scheduled meeting of the City Council If you do not respond to this Notice within ten (I0) days, the City shall take whatever action as may be necessary to have the offensive matter removed. The costs incurred by the City for such removal shall be charged to the property owner and become a lien against the property. * ** PLEASE GIVE THIS AIATTER YOUR EM4EDIATE ATTENTION * ** BY ORDER OF THE SHOREWOOD CITY COUNCIL • n U 4. .tom 'M► •M��.� - '' iT P; kZ lvn YYJS 3 4S M S t 1101 1 0, fi { sr' ".F�_ �.3 ',•. ". .��.'t5r. ' � ��,! n-'� " .:}'r- s :� . , c Giy Yh hi � 5,J 6 d _ �gd f %h�bi1 G 1. FEB 171ggg s �r f %h�bi1 G CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236 FAX (612) 474 -0128 • www.state.net/shorewood • cityhall @shorewood.state.net MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 18 February 1999 RE: Comprehensive Plan — Review of Land Use and Natural Resources Chapters FILE NO. Comprehensive Plan (Admin) We had intended to try and compile comments from the City Council for discussion at the 22 February meeting. As of this writing, however, we have only received comments from two members. Since some of the comments are in the form of questions, it is now suggested that they be presented verbally at the meeting Monday night. Hopefully we can answer questions and suggest appropriate wording changes to reflect the Council's thoughts. Cc: Jim Hurm s tJ PRINTED ON RECYCLED PAPER v %. CHECK APPROVAL LISTING FOR FEBRUARY 22, 1999 COUNCIL MEETING CHECKS ISSUED SINCE FEBRUARY 11, 1999 Page 1 CK NO TO WHOM ISSUED PURPOSE AMOUNT 24701 BROWNING FERRIS TB LIQ RECYCLING $36.35 24702 GOVERNMENT TRAINING SERVICE LAND USE WKSP - SKRAMSTAD 198.00 24703 KATHLEEN HEBERT SEC 125 REIMB. 192.30 24704 JOSEPH LUGOWSKI SEC 125 REIMB. 804.22 24705 MERCHANT TRANSACTION SUPPLY SUPPLIES 306.00 24706 PEPSI COLA COMPANY POP PURCHASE/MISC PURCHASE 80.35 24707 US WEST COMMUNICATIONS 248.08 24708 US WEST DEX ADVERTISING 348.77 24709 WINWOOD CO, INC. REFUND UTILITY BILL -6030 SPRUCE 43.81 24710 DAHLHEIMER DIST. BEER PURCHASE 579.75 24711 DAY DISTRIBUTING BEER PURCHASE 7,239.25 24712 EAST SIDE BEVERAGE CO. BEER/MISC PURCHASE 12,789.45 . 24713 24714 MARK VII MARLIN'S TRUCKING BEER/MISC PURCHASE FREIGHT 6,267.65 141.10 24715 THORPE DISTRIBUTING BEER/MISC PURCHASE 11,647.50 24716 WASTE MANAGEMENT WASTE REMOVAL 118.93 24717 US POSTMASTER TRAIL MTG. MAILING 41.63 24718 MCMA SECRETARIAT SEMINAR REGISTRATION -HURM 185.00 24719 US POSTMASTER TRAIL MTG. MAILING 529.00 24720 DNR WATERS 98 WATER APPROPRIATION FEE 577.78 24721 PERA PERA 2,991.05 24722 ICMA RETIREMENT TRUST 457 DEFERRED COMP 1,130.40 24723 CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS 950.80 24724 LEAGUE OF MN CITIES CONF -NEWLY ELECTED OFFICIALS 360.00 24725 MN CHILD SUPPORT PMT CENTER CHILD SUPPORT -C. SCHMID 181.50 24726 MINNETONKA REFRIGERATION EQUIP MAINT 414.29 24727 BRADLEY NIELSEN SEC 125 REIMB. 350.00 24728 NORTHERN STATES POWER UTILITIES 5,603.61 24729 JOSEPH PAZANDAK MILEAGE/SUPPLIES 44.72 24730 PEPSI COLA COMPANY MISC PURCHASE 108.50 24731 ALAN ROLEK SEC 125 REIMB. 150.00 24732 US POSTMASTER BUS. REPLY PERMIT /CO RD 19 MAILIN 751.36 24733 MCGUIRE & SONS PLUMBING REPAIRS 256.86 24734 JAMES FINSTUEN OVERPAID FINAL H2O BILL 84.39 24735 BELLBOY CORP. LIQUORIWINE PURCHASE 4,559.48 24736 BELLBOY BAR SUPPLY MISC /SUPPLY PURCHASE 349.71 24737 MIDWEST COCA -COLA CO MISC PURCHASE 672.34 24738 DAHLHEIMER DIST. BEER PURCHASE 336.30 24739 GRIGGS, COOPER & CO. LIQUOR/WINE/MISC PURCHASE 14,731.37 24740 JOHNSON BROS. LIQUOR CO. LIQUORNVINE PURCHASE 7,577.93 24741 LAKE REGION VENDING MISC PURCHASE 1,494.47 24742 MARK VII BEER PURCHASE 3,184.00 24743 PAUSTIS WINE CO. WINE/BEER PURCHASE 832.38 24744 PHILLIPS WINE & SPIRITS LIQUOR/WINE PURCHASE 3,884.55 24745 QUALITY WINE & SPIRITS LIQUOR/WINE PURCHASE 3,844.59 TOTAL CHECKS ISSUED $97,219.52 Page 1 IJ C-1 1"Y' OF: SHOP WE �1400 D CF APPROVAL LISF FO*-�i '2"', COUNCIL C-lECK4 E il"O R NAME DE : 1A 'I'l )U N i. ------ ----------- 24*li PAPER COMPANY PAPER SUPPLIES G E: G0 V i 5: 1. _1 4 NEiJSL;:TTER PAPER CQUiNi IL :r ii jti 1 1 F CF ANCHOR i;7)Ap r 1 p,- NY 89 211"i 806S PERSONAL COFFE:' SVC COF' EE MUN BLDG 108.1. 24'.i 1 F? r=•. G A N 'I * 1 R E C EQUI Cl F 241i COLLINS ELECTRICAL SYSzTL-:Mi j-jTl •PAF CON -6 4 8.5 gel ! S o rr NSULTING MAC (THE) COMPUTER CONSULT.Tf Q F N GOVT /4 _.; 6. 0 Q '? H INC ':P PAY VOUCHER 4 R --------- 9, t".06. 4.. � .;. 1 ... 1 ­ 1 A !I lif S IAI.ATER I l'ME 1" "4 •a I iDE .._ - 1 BOND FEES -------- 2 8 � 30NID FEES , P 1 ,, , " f', !rut T.AL FOR F IRS 'lAP 502 59 24*.ibel FRTE:NDS SO. SHORE SR CTR T!�'AIL MEETUNG P A R KS 2 ;.0 24'/ , G K SERVICES UNIFORMS CITY GAR 363 - 56 , 4'. GROUP PARK PLANNER--JANUARY PARKS & 1, 65 7. ? .5 2 4/ INFRASTPUCTURE TECH, INC TELEVISE SEWEP L SEWER CIE zi 95. C. 0 24 58 L A K E R' LEGAL ADS /CABLE A() G G 0 V I' I a. !4 24Z59 M/A ASSOCIATES INC. SUPPLIES CITY GAR 85.2/ 0 ,2 4 ;/ 611 M-iRTIN, JAMES A. COMPUTER CONSUL T.1 NG, G E iN G 0 VT 450.00 24Y61 METRO SALES, INC. DUPLICATOR INK GE GQVT 26',-` .S` 24262 METRO COUNCIL ENVIRONMENT MARCH SEWER l'REqTME-'NT SEWER DE 25,662.50 24'/63 OFFICE DEPOT NEWSLETTELF? LABELS GE GOVT 63.42 24 / 64 MIN SUN PUBLICATION3 LEGAL ADS GE• GOVT i6 LEGAL ADS FINANCE 150.00 TOTAL FOR MN SUN 1�UBLICATIQINS 29 '.i . 4 %1 24*765 MUN!ITECH, INC. MARCH WATER MAINT :AAA TER DE 4,485.00 MARCH SEWER MAINT SEWER CIE 2,415.00 TOTA.L FOR MUNITECH, INC. 6,900.00 2 4 _76 6 ORONO, CITY OF JAN/FEB ANIMAL CONTROL P RO ! I ri. 3 21 "172 . 36 24 "i 6 i Q()," MEfR CO, INC- NA M E. P L A - 1 E 3 GEN _ . 3 3 w� ;, (1.1 1 1 ". ., ;,; � INNEI N U H. f-l" "I i 10 ,3 tE: C i 0. Page 2 cl'! y OP 31-ICIREtIMCill- 22, 199 COUNCIL C.1-1ECK14: 'p, i4l, ij ---------- ------ ------ -------- ---- ------ '2'4"y-, '-:O LK M*I'Kt PUB SAFE FY CIEP OFFIC ••)OLICE P 59,395.16 pol-ICE p Ac L FOR 30 LK MTKA PUS SAFE 5 9 b. 2 OFF 13 11'E. SEC PLA.,lN Col✓ill, M.INU'i'E P L A MiN I N G 110 5 COUNCIL EN i 0 `!'1 L FOP SANER OFF Sll'E 2 6 , - --, S 24' !*/l 'I'QLL. (-ZAS &, tAIEI i')Ts' SUPPLiEc� C . 1 - Y -:� a p '4 I I - , .96 24', /2 TI CITY WA[ER' JAN k14A]'EIR 1"Es'l U DE TOTAL CHECKS FOR APPROVAL **lwx TOTAL CHECK APPROVAL LIST 209,544.15 • Page 3 Payroll Register U • Check # Last Name First Name MI Check Amt Check Date 214142 ALMICH RYAN D 214143 BASTYR CONNIE D 214144 BROWN LAWRENCE A 214145 BETTS GRAYDON D 214146 BLECHTA HEATHER A 214147 BLECHTA RYAN C 214148 BUHL SUSAN E 214149 COLE ANGELA M 214150 DAVIS CHARLES S 214151 DAVIS KELLEN C 214152 EDRALIN LAURENCE A 214153 ERDMAN JOE H 214154 FIELDS MICHAEL R 214155 GARFUNKEL JOHN J 214156 GROUT TWILA R 214157 HEBERT KATHLEEN A 214158 HELGESEN PATRICIA R 214159 HELLING PAMELA J 214160 HEURKINS MARK K 214161 HUGHES PATRICK V 214162 HURM JAMES C 214163 JAKEL BRIAN D 214164 JENSEN JEFFREY A 214165 JOHNSON DENNIS D 214166 JOHNSON PAUL H 214167 JOSEPHSON KELLY F 214168 JOSEPHSON WILLIAM F 214169 LATTERNER MOLLY D 30.47 402.48 1,620.85 118.40 46.53 50.10 360.56 664.99 910.80 76.11 189.67 89.06 20.20 184.70 698.48 529.00 571.12 592.87 267.79 91.42 1,805.64 323.09 951.00 954.37 111.05 50.10 629.86 57.12 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 2/16/99 Wednesday, February 17,1999 Page 1 of 2 Page 4 I� , Check # Last Name First Name MI Check Amt Check Date 214170 LATTERNER SUSAN M 664.99 2/16/99 214171 LIZEE CHRISTINE G 184.70 2/16/99 214172 LOVE CLIFFORD W 219.24 2/16/99 214173 LUGOWSKI JOSEPH P 837.71 2/16/99 214174 LUND JASON R 178.10 2/16/99 214175 MASON BRADLEY J 793.23 2/16/99 214176 MCDONALD DANIEL J 73.73 2/16/99 214177 NAAB THERESA L 797.88 2/16/99 214178 NICCUM LAWRENCE A 1,182.83 2/16/99 214179 NIELSEN BRADLEY J 913.39 2/16/99 214180 OLSEN MAX R 33.25 2/16/99 214181 PAZANDAK JOSEPH E 1,165.28 2/16/99 214182 POUNDER CHRISTOPHER J 967.56 2/16/99 214183 RANDALL DANIEL J 942.48 2/16/99 214184 ROGERS DONALD J 60.03 2/16/99 214185 ROLEK ALAN J 1,204.74 2/16/99 214186 RUTLEDGE PATRICK D 97.66 2/16/99 214187 SAYER JOHN E 342.52 2/16/99 214188 SCHMID CHRISTOPHER E 483.49 2/16/99 214189 SMITH ANDREW R 51.72 2/16/99 214190 STOVER KRISTI 184.70 2/16/99 214191 THURSTON DEBRA J 259.41 2/16/99 214192 YOUNG DEAN H 40.10 2/16/99 214193 ZERBY MICHAEL S 184.70 2/16/99 Total of Checks $24,261.27 Wednesday, February 17, 1999 Page 2 of 2 Page 5 FE3 1 P iSSG ju ` 13y February 17, 1999 To: Shorewood City Council From: Lloyd Lawe ��. cr Re: Parking at Minnewashta I am writing this letter in response to your voice message on February 11, 1999. Llovd P. Law Principal Nlinnewashta Elementary School 26350 Smithtown Road Excelsior, llN 35331 (612) -470 -2630 (612)470 -2656 fax With the growth of Minnewashta, parking has become a problem for the local neighborhood. To help solve the problem the school will put the following measures into effect at our next night event: 1. The back playground will be open for parking. 2. All parents will be notified that space is available for their parking needs. 3. Overflow parking signs will be posted to assist parents. 4. We will notify the custodian whenever these events are being held so he can open the back gate and post signs. 5. The back doors to the school will be open for easy entrance from the back parking lot. Cc: Brad Nielson Tom Berge Gene George SERVING THE COMMUNITIES OF: Xll \\ETO\K:1, CHANHASSEN, DEEPHAX'F. \, EDEN PRAIRIE, E,\ r.L:IOR, GREE\1t(l�)D, SHUREI4'00D. TU Sn.i BAYN ItTAIRIA, WOODLAND Metropolitan Livable Communities Fund b y for the programs outlined in the law, the Legislature created the Metropolitan Livable ities Fund. The fund is made up of three accounts administered by the Metropolitan Council mmunities that apply for any of the loans or grants available through the Metropolitan Livable Communities Fund must first choose to participate in the housing incentives program outlined in the law and must work toward housing goals developed in cooperation with the Council. ard more affordable housing One account, the Local Housing Incentives Account, is a regional fund to help participating communities striving to create affordable and life -cycle housing opportunities. This account is expected to generate about $500,000 in 1997 and $1.5 million a year in subsequent years. Communities that receive funding from this account must match these grant dollars. The Council is also working with other funding agencies, including the Minnesota Housing Finance Agency and the Minneapolis -St. Paul Family Housing Fund to coordinate housing investments in the region and simplify the process of applying for resources. In addition, the Council is working with the City of Minneapolis on efforts to create more affordable housing throughout the region —with $117 million the federal government directed to the city's Public Housing Authority to carry out terms of the 1994 Hollman lawsuit settlement. When considering funding requests for dollars in the Livable Communities Fund, the Council offers a competitive advantage to participating communities that provide housing subsidized under terms of the Hollman settlement. ommunity investment Affordable and life -cycle housing is an economic investment we make in communities and their residents. It is a commitment to young families, single people and older residents that they can afford a home in the community of their choice. It is an opportunity for families living on moderate incomes and single people pursuing independence. Residents young and old will have greater opportunity to remain in their community and find housing they can afford. Housing affordability gives people who commute nNu � + ating " "livable communities" to work in growing suburbs the opportunity to own or rent housing near their jobs. It provides na. ®� ��.a a �� The Livable Communities Demonstration unemployed and underemployed people better -° ' °' Account provides loans and grants to communi- access to developing jobs and livable wages. ties —to encourage efficient and creative develop- It provides a labor supply for businesses in ment and redevelopment initiatives. The account growing cities and towns. is a resource to metro -area communities that offer �z compact, higher- density development, a range of Closing the gap between where the housing types and costs —to ensure housing that's jobs are —and where the people live who affordable within close proximity to jobs, a mix need jobs —will help ensure continued.: of residential and commercial development, transit prosperity and community stability in�� services and other transportation alternatives. the Twin Cities area.' °! ° ` The Council works with an advisory committee q � that sets criteria for determining which projects � qualify for funding from this account and o recommends projects for funding. .. .� e e op Dollars available through this account total , t about $4.1 million a year. To be eligible for funds from this account, communities must choose to . participate in the housing incentives program t � and work toward housing goals developed in cooperation with the Council. Home Buyers Tax Break Program A final component of the 1995 Livable Communities Act is the Home Buyers Tax Break Program, which offers income tax exemptions to people who meet certain income guidelines, and who purchase and move into homes in designated urban neighborhoods before July 1997. Eligible communities include Minneapolis' Folwell and McKinley neighborhoods, Columbia Heights' southeast neighbor- hood and St. Paul's West Side. Families who buy and occupy a home within these four communities are eligible for an income tax break for up to five years — provided they comply with program guidelines. Those interested should contact any real estate agent, the Minneapolis Community Development Agency at 673 -5237, the City of Columbia Heights at 782 -2854, or the Neighborhood Development Alliance in St. Paul at 292 -0131. For copies of a brochure on the program, call the Regional Data Center at 291 -8140. The Legislature, in 1996, expanded the program to also provide income tax exemptions for people who move into an "urban revitalization and stabilization zone" in communities impacted by aircraft noise near the Minneapolis -St. Paul International Airport. Under the program, which began in June 1996, families who buy and move into homes in affected neighborhoods may be eligible for an income tax break for up to five years. For information on the program and income guidelines, call the Regional Data Center at 291 -8140. a Progress Report The Metropolitan Livable Communities Act requires the Council to issue an annual city -by -city report card on affordable and life -cycle housing in the metro area. This allows the Council, lawmakers, local officials and the public to monitor communities' progress and success at providing a greater distribution of affordable and life -cycle housing throughout the metropolitan area. Questions? The Council will often look to communities to help shape the Livable Communities program and define and interpret various aspects of this legislation. If you have questions, please direct them to the Council's Community Development Division at 291 -6633. Printed on recycled paper with at least 20% post- consumerwaste. Metropolitan Council Workingfor the Region, Planningfor the Fldure 11/96 V Metropolitan Council Working for the Region, Planning for the Fixture �iirscrl� Facts about the Metropolitan Livable Communities Act 1 /10: Individual communities, working in partnership with the Metropolitan Council allat: An investment in the health and vitality of the region. The Legislature established a fund for communities to invest in local economic revitalization and affordable housing initiatives. The fund has three separate accounts dedicated to cleaning up polluted land; revitalizing commu- nities and promoting efficient development; and providing housing that's affordable to people with moderate incomes. The law is cited as unique in the nation. Its benefits are clear: • cities and towns are eligible for dollars to improve communities, and, • local units of government are in the driver's seat to guide local planning and decision - making. Communities choose whether to participate and help determine how to use the resources available. mq en: To be eligible for funding, communities must elect to participate in the housing program by November 15. mere: Communities in the Twin Cities metro area. & . *vi The "Livable Communities Act" is an investment in the region. It will contribute to the economic well -being of the central cities and surrounding suburbs. It will expand affordable and life -cycle housing opportunities where job growth is highest. And, it will encourage communities to be creative about development and redevelopment efforts and promote growth that is more compact and transit - oriented. The emphasis is on cooperation and incentives to achieve regional goals. Though local units of government are well positioned to make decisions about how their cities and towns will grow and develop, the law recognizes it will take partnerships and shared responsibility in the region to continue our economic successes. Communities are encouraged to include housing diversity and choice among their primary objectives. Priority for infrastructure investments is given to communi- ties that choose to participate and further their commitment to providing housing that is affordable to moderate - income families, II � families just starting out, single people 6 m� and older residents. These basic principles championed in the N1 5 Livable Communities Act�������� are also supported by " the Council's �� 0 � Regional Blueprint. I � I � � � � . Mears Park Centre • 230 East Fifth Street • St. Paul, Minnesota 55101 -1634 • (612) 291 -6359 • Fax 291 -6464 • 1"I'Y 291 -0904 • Metro Info Line 229 -3780 <0 \s To: Mayor and City Council From: James C. Hurm, City Administrator Date: February 22, 1999 Re: Upcoming Issues and Suggested Dates The following are items that may take substantial discussion on the part of the Council. You could consider them "work session' type items. Items Proposed Da_ te_ Detailed review of Comprehensive Plan sections: • Land Use 2/22 • Natural Resources 2/22 • Transportation 3/8 • Community Facilities 3/22 • Housing 4/12 Comprehensive Plan Open House May 5, 6, 13 Comprehensive Plan Public Hearing 5/18* (Planning Commission) Comprehensive Plan Council Consideration 5/24 Consideration of Participation in the Livable Communities Act Program 2/22 (with Metropolitan Council representatives) Transit - meet with Tom Workman Future of Land Conservation Report Disaster Preparedness Policy Survey * Other than regular meeting night. Options for Delivery of Council Packets February 18, 1999 Page 2 of 2 3. Staff or Public Works - We have always considered this as a backup option. You have seen several of us deliver packets from time -to -time. This is not good use of staff time and should still be considered a primary option. Where there is a patrol value with police driving through the neighborhood, there is little value in taking Public Works from their assigned duties. The packets would need to be ready by 2:30 p.m. or so in the afternoon for Public Works. This is not always possible. 4. Utilize outside assistance - There are several residents who would deliver packets for us. I have talked with Drew Kriesel, who does City Hall and Community Center janitorial work and warming house supervision. He could deliver packets for us (30 -35) per year for a total annual cost of about $500. We could arrange for a second person and have an understanding that the Police Department and staff could also serve as backup in unusual circumstances. k" 4/A- 4 seems to be ry cost effective option which would be handy for all involved. It could be implemented immediately. Staff awaits direction from Council. �1 To: Mayor and City Council From: James C. Hurm, City Administrator Date: February 18, 1999 Re: Options for Delivery of Council Packets The following is a brief discussion of options for delivering meeting packets to Council members: The Police Department has delivered Council packets for years in Shorewood and in Greenwood (their meetings are the first Tuesday of each month). In Excelsior the packets are placed in a metal box outside City Hall for Council members to pick up any time after Thursday afternoons. The Tonka Bay Public Works crew delivers their packets usually early Friday afternoon for a Tuesday evening meeting. We hope to have packets ready by Thursday at 5:00 p.m. Depending on the agenda and who we are waiting on for material, they can be ready as late as Friday afternoon as well. Options• 1. Police - There may be nothing wrong with Police Officers being familiar with the location of Council members' homes and, in fact, have a presence in the neighborhood. Generally officers don't mind it, but there can be problems when we like to have them delivered between 5:00 and 7:00 p.m. on a Thursday or Friday evening. There can be communication problems with it being close to shift change. Officers should be busy with rush hour and regular calls then. It is worth noting that officers find it more difficult each year to find time for patrolling. 2. Council members can pick their packets up after 5:00 p.m. Thursdays at City Hall. This would be relatively easy for four of the five Council members. Council makeup can change. It may not be as handy for those living on the east side. Also, staff would have to let you know somehow if the packet will not be available until Friday afternoon. Council members are very busy people and may not find time to stop by until later in the weekend.