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122198 CC Reg AgP , CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDA Y, DECEMBER 21, 1998 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1 . CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Dahlberg _ Stover _ O'Neill Garfunkel _ Champa_ B. Review Agenda 2 . APPROVAL OF MINUTES A. City Council Regular Meeting Minutes December 14, 1998 (Att.-#2A Minutes) B. City Council Executive Session Meeting Minutes December 14, 1998 (Att-#2B Minutes) 3 . CONSENT AGENDA. Motion to approve items on Consent Agenda & Adopt Resolutions Therein: A. A Motion to Adopt a Resolution Requesting Extension For Submittal of Comprehensive Plan (Att.-#3A Proposed Resolution) B. A Motion Approving an Extension of Agreement for Recording Services (Att.-#3B Proposed Addendum) C. A Motion to Approve an Employment Agreement with the City Administrator for the Year 1999 (Att.-#3C Proposed Agreement) D. A Motion to Approve an Agreement for Animal Control Services for 1999 with the City of Orono (Att.-#3D Proposed Agreement) E. A Motion to Approve an Agreement for Boarding Services for 1999 with Paws, Claws and Hooves (Att.-#3E Proposed Agreement) F. A Motion to Adopt a Resolution Approving 1999 Refuse Haulers' Licenses (Att.- #3F Proposed Resolution) G. A Motion to Adopt a Resolution Approving 1999 Tree Trimmers' Licenses (Att- #3G Proposed Resolution) NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5 . PARKS . Report by Representative · r- .~ .. CITY COUNCIL AGENDA. PAGE 2 OF 2 6 . PLANNING . Report by Representative 7. CONSIDERATION OF A MOTION HONORING RETIRING POLICE CHIEF (Att.-#7 Proposed Resolution) 8. CONSIDERATION OF A MOTION REGARDING HEALTH INSURANCE CONTRIBUTION (Att.-#8 Administrator's Memorandum) 9. ADMINISTRATOR & STAFF REPORTS A. Staff Report on Development Monitoring B. Administrator's Report on Amendment to Final 1999-2003 Capital Improvement Program Document (Att.-#9B Pages 21 & 22, CIP) 10. MAYOR & CITY COUNCIL REPORTS 11. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.-#II) CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD" SHOREWOOD. MINNESOTA 55331-8927" (612) 474-3236 FAX (612) 474-0128. www.state.net/shorewood. cityhall@shorewood.state.net Executive Summary Shore wood City Council Meeting Monday, December 21, 1998 * ~~ f t 1 . f Agenda Item #3A: This resolution req~ests an extension for submittal of Shorewood' s Comprehensive Plan through June 30, 1999. This request of the Metropolitan Council is necessary because Comprehensive Plans are to be reviewed by the Metropolitan Council, according to State Statute, by December 31, 1998. Agenda Item #3B: This item would be a motion approving the continuation of the agreement for recording secretarial services through 1999. It extends the services under the same terms and conditions as in 1998. . ;, Agenda Item #3C: This annual agreement for services with the City Administrator extends the current terms and conditions through December 31, 1999 with the salary as established in the salary resolution passed December 14, 1998. Agenda Item #3D: This action would be a motion accepting renewal of the animal control services contract with the City of Orono for the year 1999 with a 3 % increase in charges. ~ I . , [~ . Agenda Item #3E: This action is a motion approving extension of an agreement for boarding services for animal control with Paws, Claws, and Hooves. Terms and conditions are the same as 1998 with the exception that the minimal charge will be for two days boarding or $40.00 which is paid by the pet owner when picking a pet up at the facility. Agenda Item #3F: This resolution approves 1999 licenses for refuse haulers working within the City. Agenda item #3G: This resolution approves 1999 licenses for tree trimmers working within the City. Agenda Item #7: This resolution honors retiring Police Chief Richard Young. Agenda Item #8: This resolution relates to the City's health insurance plan. A staff memorandum in the packet analyzes the issue, makes recommendations and includes a resolution for Council consideration. n f. ~ PRINTED ON RECYCLED PAPEii .. t CITY OF SHOREWOOD CITY COUNCIL MEETING MONDA Y, DECEMBER 14, 1998 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CONVENE CITY COUNCIL MEETING DRAfl 1. Mayor Dahlberg called the meeting to order at 7:02 p.m. A. Roll Call Present: Mayor Dahlberg; Councilmembers O'Neill, Garfunkel and Champa; Administrator Jim Hurm; City Attorney John Dean; Engineer Larry Brown; Planning Director Brad Nielsen; Finance Director AI Rolek. Absent: Councilmernber Stover . B. Review Agenda Mayor Dahlberg read the Agenda for December 14, 1998. Councilmember Champa requested a change in the order, moving #8, 9, 10 and 12 right after #5. Counci1member Garfunke1 added Item #13B, to review the memorandum from Planning Director Nielsen regarding the Proposed Zoning Ordinance Amendment for Senior Housing. Administrator Hurm pointed out that there were two sets of minutes to approve, regular minutes, and minutes for the Special Meeting on December 7, 1998. The agenda was approved as amended. 2 . APPROV AL OF MINUTES A . City Council Regular Meeting Minutes - December 7, 1998 Dahlberg moved, Garfunkel seconded to approve the City Council Regular Meeting Minutes of December 7, 1998, as presented. The motion passed 3/0 (Champa abstain). . B. City Council Special Meeting Minutes - December 7, 1998 Dahlberg moved, Garfunkel seconded to approve the City Council Special Meeting Minutes of December 7, 1998, as presented. The motion passed 3/0 (Champa abstain). 3. MATTERS FROM THE FLOOR There were none at this time. 4 . PARKS - Report by Representative Commissioner Mark Themig reported on the December 8, 1998 Park Commission Meeting as reported in the minutes, highlighting the major issues being the multi-purpose facility at Freeman Park and the trail planning process. -' ..~ .."..-"' --- ' I -' , CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 14, 1998 - PAGE 2 5. PLANNING - Report by Representative Commissioner Neil Anderson reported on the December 1, 1998 Planning Commission meeting as reported in the minutes, with the major issues being a traffic study and the recommendation of Option #3 by the Planning Commission. 6 . PRESENTA TION OF FINAL DOCUMENT BY LAND CONSERV A TION COMMITTEE Mayor Dahlberg thanked the members of the Land Conservation Committee: Dean Riesen, Fred Bruno and Frank Svoboda for the fine work done, and the detailed information gathered for this report. Mr. Dean Riesen then presented the final report by the Land Conservation Committee, as set forth in the report submitted to the Council, including recommendations of the Committee. Staff was advised to summarize the findings for the City newsletter. Garfunkel moved, Champa seconded to accept the final report by the Land . Conservation Committee, in its entirety. Motion passed 4/0. 7. DISCUSSION WITH NEIGHBORHOOD ORGANIZATION REGARDING LAND DONATION Greg Larson, 25535 Orchard Circle, addressed the Council on behalf of the Eureka Road neighborhood. The residents of this neighborhood propose to buy the land, which consists of approximately 10 to 11 acres, west of Eureka Road, for permanent preservation. Mr. Larson believes the actual address of this land to be 5400 Eureka Road, and the legal description to be Lot 52, Subdivision 133. The property would be free to the City. Nearby residents will donate the purchase price. The residents will work with the Minnesota Land Trust to purchase the property. They need a letter from the City regarding their willingness to become a willing recipient of the property, and agreement of the conservation issues. The two expenses to the City, as presented by Mr. Larson would be: 1. To remove fill (approximately 2 dump trucks full) that was dumped there in the past. . 2. Erect a sign for the property, designating it as "The Eureka Neighborhood Open Space Reserve." The land abuts the backyards of Councilmembers Champa and O'Neill. City Attorney Dean stated that this is not a conflict of interest, and they may vote on this decision. Administrator Hurm presented a draft letter to the Minnesota Land Trust from the City of Shorewood, to proceed on this project. Mayor Dahlberg expressed some concerns about the land being developed in the future. Attorney Dean felt that with the inclusion of the Minnesota Land Trust in the agreement, the conservation of the land is fairly safe. Even if the City did change their minds in the future, the Minnesota Land Trust could stop development. Regarding public improvements, the City would need to reach an agreement with the Minnesota Land Trust. CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 14, 1998 - PAGE 3 Frank Svoboda, 25580 Nelsine Drive, also pointed out that some stipulations could be added to this agreement to keep the land conserved. He also expressed hope that other neighborhoods may consider taking the same action as the residents of Eureka Road have. Mayor Dahlberg moved, Garfunkel seconded to direct Staff to send the draft letter to the Minnesota Land Trust, and to proceed on this project. Motion passed 4/0. 8. CONSIDERATION OF A MOTION TO ADOPT RESOLUTION #98-108 APPROVING THE 1999 BUDGETS AND APPROVING THE 1998 PROPERTY TAX LEVY COLLECTIBLE IN 1999 Councilmember O'Neill stated concerns that not enough money is set aside for road reconstruction. Possible sources of funding were discussed, but no agreement was reached. Garfunkel moved, Champa seconded to Adopt RESOLUTION NO. 98-108. "Approving the 1999 Budgets and Approving the 1998 Property Tax Levy Collectible in 1999." Motion passed 3/1 (O'Neill opposed). . 9. CONSIDERATION OF A MOTION ADOPTING THE CAPITAL IMPROVEMENT PROGRAM (CIP), 1999.-2003 Champa moved, Garfunkel seconded to Adopt the Capital Improvement Program (CIP), 1999-2003. Motion passed 4/0. 10. CONSIDERATION OF RESOLUTION ADOPTING A CAPITAL IMPROVEMENT BUDGET FOR THE YEAR 1999 Garfunkel moved, Champa seconded to Approve RESOLUTION NO. 98-109. "Adopting a Capital Improvement Budget for the Year 1999." Motion passed 4/0. 11. CONSIDERATION OF A MOTION ESTABLISHING A POLICY ON GENERAL FUND SURPLUSES . Administrator Hurm explained that this is to direct any surplus in the General Fund, if existing, to the Public Facilities Fund, as this fund has no source of revenue. O'Neill moved, Champa seconded to Adopt Resolution #98-110 Establishing a Policy on General Fund Surpluses. Motion passed 4/0. 12. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION ESTABLISHING THE 1999 PAY SCALE This motion establishes the pay scale for personnel, and insurance premiums for non-contract employees. Councilmember O'Neill raised concerns about the insurance premiums and the City's contribution. Mayor Dahlberg recommends dealing with the insurance contribution as a separate issue. Councilmember Garfunkel agreed and would like more information on insurance issues as they pertain to the contract employees. Staff was advised to gather information and report on this issue at the next Council meeting. O'Neill moved, Garfunkel seconded to Adopt RESOLUTION NO. 98-111. "Establishing the 1999 Pay Scale." Motion passed 4/0. CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 14, 1998 - PAGE 4 13. CONSIDERA TION OF A MOTION TO ADOPT A RESOLUTION APPOINTING Y2K COORDINATOR Mayor Dahlberg. moved, O'Neill seconded to Adopt RESOLUTION NO. 98-112. "Appointing Teri Naab as Y2K Coordinator for the City of Shorewood." Motion passed 4/0. 13B. REVIEW MEMORANDUM FROM PLANNING DIRECTOR NIELSEN REGARDING PROPOSED ZONING ORDINANCE AMENDMENT SENIOR HOUSING Councilmember Garfunkel pointed out that this memo is not a final and complete list of the concerns that the Council had regarding Senior Housing. 14. ADMINISTRATOR & STAFF REPORTS A . Staff Report on Development Monitoring Nielsen reported that the developer at Watten Ponds is trying to build without making custom plans . for each lot, as agreed. The Lundgren development is going well, sites are very clean, and look very good. Engineer Brown reported that the rock base for the roadway is down in the Christmas Shores project, which means that the builder is able to pull a permit for a model home. 15. MA YOR AND CITY COUNCIL REPORTS There was none at this time. 16. ADJOURNMENT O'Neill moved, Garfunkel seconded to adjourn the regular meeting at 9:48 p.m. subject to approval of claims. City Council to reconvene to an Executive Session at 9:55 p.m. Motion passed 4/0. . RESPECTFULLY SUBMITTED, Kristine Kitzman, Recording Secretary TimeSaver Off-Site Secretarial, Inc. ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR CITY OF SHOREWOOD CITY COUNCIL EXECUTIVE SESSION MONDAY, DECEMBER 14, 1998 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD IMMEDIATELY FOLLOWING REGULAR MEETING MINUTES 1 . CONVENE CITY COUNCIL EXECUTIVE SESSION DRAFT Mayor Dahlberg called the Executive Session to order at 8:57 p.m. A. Roll Call Present: Mayor Dahlberg; Councilmembers O'Neill, Garfunkel and Champa; Administrator Jim Hurm; City Attorney John Dean Absent: Councilmember Stover . City Attorney Dean reported on the status of litigation between the City and Eaglecrest and the City and Mr. Ron Johnson. Discussion followed regarding this cases. The Council provided direction to the City Attorney. Mayor Dahlberg adjourned the Special Meeting at 9:17 p.m. ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR . *2B . CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION REQUESTING EXTENSION OF THE DECEMBER 31, 1998 DUE DATE FOR REVIEW OF THE CITY OF SHOREWOOD COl\1PREHENSIVE PLAN FOR CONSISTENCY WITH AMENDED METROPOLITAN COUNCIL POLICY PLANS . WHEREAS, state statutes (Minn. Stat. ~473.175-473.871 (1996)) requires that cities review and revise their comprehensive plans for consistency, with Metropolitan Council policy plans; and WHEREAS, the Metropolitan Council has amended its policy plans; and has provided system statements outlining Council policy relative to the city; and WHEREAS, the City of Shorewood is required to review its comprehensive plan for consistency with the amended policy plans and to prepare a revised comprehensive plan for submission to the Metropolitan Council by December 31, 1998; and WHEREAS, the City of Shorewood has scheduled and budgeted to complete a major review andupdate of its comprehensive plan by June 1, 1999. NOW, THEREFORE, BE IT RESOLVED, that the City of Shorewood requests that the Metropolitan Council grant the City of Shorewood a six month extension to the deadline to complete its comprehensive plan; circulate the revised document to the adjacent governmental units and affected school districts for review and comment; and, following approval by the Planning Commission and after consideration by the City Council, submit the plan to the Metropolitan Council for review. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 21st . day of December, 1998. Torn Dahlberg, Mayor ATTEST: James C. Hunn, City Clerk/Administrator 3.A, . . "~ :;t~~ Tll11eStlPer ...... .IJ 4...,1, Of.f S . t S A;'" 'it'. . . ,- . ,-' . ,. . ",0, nr_""D /r'f_""~ - ".~" "",' "",""" .','w', ,',. .--, '". .H.., Ir ~- ~~; ....-';L~',~' ~;I';:;,-:M.; ~~ !. '" -' "'" ~""v ",.I , ~~~ ",-l>J :_~"'~kc..} ':.....":r~ "":. --;.",~>-}:~;~> !.;-:1:~T"'" y ,,-)'.- 't:: ~_:,.- '-I'k~~" ~~~!''' l:~. j,' L=:- , L '3~~J_,c ... December 2, 1998 Ms. TenyNaab City of Shorewood 5755 Country Club Road Shorewoo~MN 55331 Dear T eny, I have enclosed an extension to our Recording Secretary Service Agreement with the City of Shore wood. The only change is to reflect an extension to December 31, 1999. We have enjoyed working with your staff, Council and Commissioners and look forward to continuing to serve Shorewood in this capacity in 1999. Please feel free to call me at 421-8999 if you should have any questions or need additional information. Best regards, ~ Carla Wirth Owner Enclosure: Addendum . 11 :'..~, , i ~~ ! ; , ~- "j'n\ ='1\,', i ii , Ii : :i -.-, I : '-' ~ -, -p.. :1+' .A 1 ' t" ..-IV r' ADDENDUM TO RECORDING SECRETARIAL SERVICE AGREEMENT Dated: December 31,1998 By and between TimeSaver Off Site Secretarial, Inc. and the City of Shore wood, 5755 Country Club Road, Shorewood, Minnesota. 1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the existing Recording Secretary Service Agreement dated January 1, 1995 shall be extended under the same terms and conditions to December 31, 1999. At the end of the term of this Addendum or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. . IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretarial Service Agreement as of the day and year indicated. January -' 1999 CITY OF SHOREWOOD By Tom Dahlberg, Mayor . By James Hurm, City Administrator December 2, 1998 TIME SA VER OFF SITE SECRETARIAL, INC. BY~~ Carla Wirth, President . . .. ADDENDUM TO RECORDING SECRETARIAL SERVICE AGREEMENT Dated: December 31, 1998 By and between TimeSaver Off Site Secretarial, Inc. and the City of Shorewood, 5755 Country Club Road, Shorewood, Minnesota. 1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the existing Recording Secretary Service Agreement dated January 1, 1995 shall be extended under the same terms and conditions to December 31, 1999. At the end of the term of this Addendum or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretarial Service Agreement as of the day and year indicated. January _, 1999 CITY OF SHOREWOOD By Tom Dahlberg, Mayor By James Hurm, City Administrator December 2, 1998 TIMESA VER OFF SITE SECRETARIAL, INC. BY~~ Carla Wirth, President , . ~ . . AGREEMENT This Agreement, made and entered this 14th day of December, 1998, by and between the City of Shorewood, a Minnesota Municipal Corporation, hereinafter referred to as "City", and James C. Hurm, hereinafter referred to as "Hurm". WITNESSETH: WHEREAS, the City desires to continue the employment of Hurm as its City Administrator/Clerk; and WHEREAS, Hurm desires to continue in the employment of the City of Shorewood as its City Administrator/Clerk; and WHEREAS, both parties desire to establish the terms of this continued employment; IT IS HEREBY AGREED AS FOLLOWS: 1. POSITION. The City of Shorewood agrees to continue to employ Hurm as its City Administrator/Clerk through 1999. Hurm agrees to devote his full business time and best efforts to the City, and to engage in no outside business activities without first having notified the Mayor or Acting Mayor or designated substitute in the Mayor's absence. Hurm further agrees to perform the duties of City Administrator/Clerk as set out in the Shorewood City Code. Additionally, it is understood that Hurm may be required to perform such other duties as may be required of him by the City Council from time to time. 2. SALARY. The City agrees to pay Hurm a salary of $65,843 per year beginning January 1, 1999, in equal biweekly installments, and at such rate thereafter as may be fixed by the City Council. The City Council agrees to conduct at least one performance review of Hurm each year. Hurm's salary will be reviewed each year in accordance with the salary review of other City employees and in accordance with the City's comparable worth plan. 3. DEFERRED COMPENSATION. The City shall execute the necessary documents and f1le the required forms with the State to allow Hurm to continue enrollment in a deferred compensation plan selected by Hurm and approved by the City Council. The City agrees to contribute an amount equal to the percentage the City would otherwise pay to PERA on behalf of Hurm. 4. VACATION. SICK LEAVE AND OTHER LEAVE. Hurm shall accrue vacation during his period of employment at a rate of 20 days per calendar year. Other sick leave and leaves shall be treated as set out in the Employee Relations Handbook. S. HOLIDA YS. The City will provide to Hurm the same standard holidays as enjoyed by other supervisory employees as set out in the Employee Relations Handbook. 6. INSURANCE. The City will pay a total of $370.00 per month toward hospital, medical, and other insurance coverage of Hurm's choice. 7. DUES AND SUBSCRIPTIONS. The City agrees to budget and pay the professional dues and subscriptions for Hurm which are reasonable and necessary for his continued participation in national, regional, state and local associations and which are desirable for his continued growth and advancement and deemed to be in the best interests of the City. The City agrees to pay for the cost of active membership in the Excelsior Rotary Club (dues and meals). ~3L " , Page 2 - Hurm Agreement 8. PROFESSIONAL DEVELOPMENT. The City agrees to budget for and to pay reasonable travel and subsistence expenses for Hurm to attend professional meetings and conventions consistent with his professional development and official duties. Hurm will use good judgment in his outside activities and will not neglect his primary duties to the City. The meetings and conventions Hurm may attend include, but are not limited to, the following: International City Management Association, League of Minnesota Cities and Minnesota City Manager's Association Conferences. Approval and payment of convention expenses shall be subject to annual budget limitations of the City. The City also agrees to budget for and to pay reasonable travel and subsistence expenses for Hurm to participate in courses or seminars that are necessary for his professional growth and which are deemed by the Council to be in the best interests of the City. 9. TERMINATION AND SEVERANCE PAY. The City may terminate Hurm at any time, with or without cause. In the event that Hurm is terminated by the City Council during such time that Hurm is willing and able to perform the duties of City Administrator/Clerk, then in that event, the City agrees to pay Hurm as severance pay a lump sum cash payment equal to three months aggregate salary plus two additional weeks' salary for each full year of service on the date of termination. All such severance pay shall be without a matching deferred compensation payment. In addition to said severan:e,a pay. Hurm shall be paid for any unused vacation, and sick leave at the same rate allowed other superviso~~_ employees with similar longevity. However. in the event Hurm is terminated because of his conviction for a felony or for any illegal act involving personal gain to himself, then the City shall have no obligation to pay Hurm the severance payor the unused vacation pay provided for in this paragraph. In the event Hurm voluntarily resigns his position with the City. Hurm agrees to give the City 30 calendar days advance notice. In such event no severance pay shall be paid to Hurm, however. Hurm shall be paid for any unused vacation pay and sick leave at the same rate allowed other supervisory employees with similar longevity. 10. GENERAL EXPENSES. The City recognizes that certain reasonable expenses of a non- personal and job affiliated nature will be incurred by Hurm. The City agrees to reimburse or to pay said reasonable expenses. subject to prior Council approval. 11. HOURS OF WORK. It is understood that the position of City Administrator/Clerk requires attendance at evening meetings and occasionally at weekend meetings. It is understood by Hurm that additional compensation and compensatory time shall not be paid by the City for any such additional . expenditures of time. except that Hurm may absent himself from the office to a reasonable extent in consideration of the extraordinary expenditures of time for evening and weekend meetings held outside of normal working hours. 12. AUTOMOBILE. Hurm shall use his own automobile for City business and the City shall reimburse Hurm for the business use of his personal automobile on a per mile basis and at a rate equal to the rate used for reimbursing all City employees for business use of a personal automobile. 13. GENERAL CONDmONS OF EMPLOYMENT. Nothing in this Agreement shall prevent, limit. or otherwise interfere with the right of the City Council to terminate the services of Hurm at any time, for any reason, subject only to the provisions of this Agreement. Furthermore. nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Hurm to resign at any time from his position with the City, subject only to the provisions of this Agreement. 14. If any provision. or any portion thereof, contained in this Agreement is held to be unconstitutional, invalid Of unenforceable, the remainder of this Agreement or a portion thereof, shall be deemed severable and shall not be affected and shall remain in full force and effect. f' . . Page 3 - Hurm Agreement IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the day and year fIrst above written. CITY OF SHOREWOOD ATTEST: By: Tom Dahlberg, Mayor James C. Hurm, Employee To: Mayor and City Council James C. Hurm, City Administrator 4) p- From: Date: December 18, 1998 Re: Health Insurance Benefits for City Employees . At this point in time we are unable to bring ,to the City Council any health insurance options which are comparable to or more cost effective than our current Logis program. In researching options we found that the League of Minnesota Cities Insurance program is not more cost effective. As briefly explained at the last Council meeting, the Logis health insurance plan changed their offerings as shown below: 1998 Medica Health Partners Health Partners. Classic 544.00 484.67 466.74 Medica Hi Medica Lo 1999 524.91 480.31 . In the past, the City has picked up half of the increase in the average family plan premium. For 1999 that would be about $2.00. Because of the changes in plans, a number of employees costs of providing health insurance for their families has increased significantly (as high as $56.00/month). Some employees have seen little or no change, and several employees have even seen a decrease in premium cost because the option they chose may include less coverage. As you know there has been concern for those who have had significant increases in health insurance expenditures. We have communicated with a number of similar and nearby cities to learn of their insurance costs and city's contribution toward health insurance. We have found that the various cities will be contributing in 1999 amounts varying from $345.00 to $455.00. Shorewood's $355.00 is clearly at the low end. Staff s recommendations are as follows: 1. The Logis 1999 program allows employees to opt out. It also allow an incentive payment of up to $50.00 per month for employees who opt out. We recommend that the City Council authorize an opt out incentive payment to employees of $50.00 per month. This will save the City their share of the premium. 2 . We recommend that the City contribution for insurances for employees be increased from $355.00 to $380.00 for the year 1999. It should be noted that with the amounts already budgeted, and with anticipated opt outs, there is more than enough money budgeted in 1999 to handle these changes. CITY OF SHOREWOOD RESOLUTION NO. 98- A RESOLUTION REGARDING ADJUSTMENTS TO THE CITY'S CONTRIBUTION TOWARD EMPLOYEE INSURANCE FOR THE YEAR 1999 . WHEREAS, the Shorewood City Council believes in respect for City employees, who with fair treatment, proper training and a willingness to excel, will take pride in an association with the City and serve the people well; and WHEREAS, the City Council acknowledges that changes in the Logis Health Group, to which the City belongs, will result in significant increase in costs for health insurance for certain City employees; and WHEREAS, said changes in the Logis Health Insurance Program includes for the first time an option for employees to opt out of the Logis Program; and WHEREAS, said option includes an incentive payment to employees who opt out of up to $50.00 per month; and WHEREAS, changes established herein will not affect the adopted 1999 City Operating Budget. NOW, THEREFORE, BE IT RESOLVED that for the year 1999 the Shorewood City Council: . 1. For non-contract Employees: · Increases (from the amount established in Resolution #98-111) the City contribution toward insurances for employees to $380.00 per month; and . Authorizes an incentive payment of $50.00 per month for employees who select the opt out option allowed in the Logis Health Insurance Program. 2. For contract Employees: . The City Administrator is authorized and directed to offer this benefit change and execute with AFSCME Local 224, Council 14 a letter of agreement regarding said benefit changes for unit employees. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 21st, day of December, 1998. '. ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR /. .>:~<::;::> O------.tV----::::::::::::>'"... // .. " // 0\\' '/0 '....... i.-' '.'....\ ~ ~ J.. , ,Ie. .~ i.. \',. f'" ~ .' ........ ..~....' ". .'f.).....,~',i,\.;..).~~.O!// '" " .... '" ~/ '>/:.f.lr.l1S14.0~~ ':::::':::::::._~ CITY of ORONO Municipal Offices Street Address: 2750 Kelley Parkway Orono, MN 55356 Mailing Address: P.O. Box 66 Crystal Bay, MN 55323.0066 December 16, 1998 :<": ,-=- " . Jim Hurm City Administrator City of Shorewood 5755 Country Club Road Excelsior, MN 55331-8927 :: U Dear Jim: This letter is to confirm the renewal of the animal control services contract between the City of Orono and the City of Shorewood for the year 1999. The monthly cost to the City of Shorewood will increase from $1,345.81 to $1,386.18. This is an increase of 3%. The annual cost to be reflected in the 1999 budget is $16,634.16. An updated contract reflecting the revised cost amount will be provided within the next week so that it can be signed by both cities prior to the new year. If you have any questions, please call me. . sZ#~~ Ronald J. Moorse City Administrator RJM/lsv Telephone (612) 473-7357 · FAX 473-0510 .-JI.-; i'-, ..,.,...;>--... j; J~ -.-/ 11e vi6e~ ANIMAL CONTROL IMPOUND CONTRACT This contract represents an agreement between City of Shorewood (City) and Paws, Claws and Hooves (PCH) pet boarding to provide animals impound services for stray dogs. Impound service will be provided 24 hours daily. Normal business hours (seven (7) days a week except Holidays) are Monday through Saturday 9:00 a.m. to 12:00 p.m. and 3:00 p.m. to 6:00 p.m. and Sunday 1:00 p.m. to 4:00 p.m. After hours animals may be installed in the POLICE KENNELS on the SOUTHEAST side of the building and all paperwork deposited in the mailbox attached to the building. ANIMALS WILL BE IMPOUNDED ONLY BY UN AUTHORIZED REPRESENTATIVE. The stray animal must be transported by an official to the impound facility, PCH, 10500 Great Plains Boulevard, Chanhassen, located at Highway intersections 212, 169 and 101, entrance on North 101. Animals impounded will be held for five working days, excluding the first day, as required by Statute 35.71, and if not claimed by the owner, will become the property of PCH, to be adopted into a new home or euthanized at its discretion. Every attempt will be made by the City to locate the owner(s) of stray pets. Known owners of unclaimed pets will be reported to the City for possible fee collection. If the animal is claimed by the owner, the owner will pay all boarding costs. With prior authorization, PCH may collect fines for the City during hours when the City is not open for business. Fines or license fees collected by PCH will be paid to the City involved. PCH shall keep all boarding fees. The monthly service rate assigned to Shorewood is $57.00, Excelsior is $23.00, Tonka Bay is $17.00, and GreeHv/ood is $3.00 aHd may be paid in advance. Impounding fees for unclaimed animals will be billed monthly at the following rates: Domestic Animals $20.00 per day, two (2) day minimum Additional services when required due to space needs: Distemper Rabies $36.00 $24.00 Bordetella Flea Bath $24.00 $35.00 ~ Euthanasia/disposal fee = $100.00 ~ per animal. If the Humane Society accepts to place in home $40.00 per animal. All fees charged are subject to applicable tax. Unclaimed animals become the property of PCH. If an animal is not considered adoptable (age, condition, illness, temperament, etc.) PCH will euthanize by lethal injection by a Veterinarian. On the rare occasion that an injured or terminally ill animal is impounded, PCH will determine, with the help of a Veterinarian, what is best for the animal. If the animal is suffering it may be euthanized immediately and the euthanasia and disposal fees will be charged to the owner, if know, or the City. This contract runs from January 1, 1999+998- to December 31, 1999+998- and may be reinstated on an annual basis. This contract may be terminated by either party upon sixty (60) days written notice prior to contract terminating. CITY OF SHOREWOOD PAWS, CLAWS & HOOVES Its Mayor Its Owner Its City Administrator Its Owner . . ANIMAL CONTROL IMPOUND CONTRACT This contract represents an agreement between City of Shorewood (City) and Paws, Qaws and Hooves (PCH) pet boarding to provide animals impound services for stray dogs. Impound service will be provided 24 hours daily. Normal business hours (seven (7) days a week except Holidays) are Monday through Saturday 9:00 a.m. to 12:00 p.m. and 3:00 p.m. to 6:00 p.m. and Sunday 1:00 p.m. to 4:00 p.m. After hours animals may be installed in the POLICE KENNELS on the SOUTHEAST side of the building and all paperwork deposited in the mailbox attached to the building. ANIMALS WILL BE IMPOUNDED ONLY BY UN AUTHORIZED REPRESENTATIVE. The stray animal must be transported by an official to the impound facility, PCH, 10500 Great Plains Boulevard, Chanhassen, located at Highway intersections 212, 169 and 101, entrance on North 101. Animals impounded will be held for five working days, excluding the first day, as required by Statute 35.71, and if not claimed by the owner, will become the property of PCH, to be adopted into a new home or euthanized at its discretion. Every attempt will be made by the City to locate the owner(s) of stray pets. Known owners of unclaimed pets will be reported to the City for possible fee collection. If the animal is claimed by the owner, the owner will pay all boarding costs. With prior authorization, PCH may collect fines for the City during hours when the City is not open for business. Fines or license fees collected by PCH will be paid to the City involved. PCH shall keep all boarding fees. The monthly service rate assigned to Shorewood is $57.00, Excelsior is $23.00, Tonka Bay is $17.00, and Greenwood is $3.00 and may be paid in advance. Impounding fees for unclaimed animals will be billed monthly at the following rates: Domestic Animals $20.00 per day, two (2) day minimum Additional services when required due to space needs: Distemper Rabies $36.00 $24.00 $24.00 $25.00 Bordetella Flea Bath Euthanasia/disposal fee = $70.00 per animal. If the Humane Society accepts to place in home $40.00 per animal. All fees charged are subject to applicable tax. Unclaimed animals become the property of PCH. If an animal is not considered adoptable (age, condition, illness, temperament, etc.) PCH will euthanize by lethal injection by a Veterinarian. On the rare occasion that an injured or terminally ill animal is impounded, PCH will determine, with the help of a Veterinarian, what is best for the animal. If the animal is suffering it may be euthanized immediately and the euthanasia and disposal fees will be charged to the owner, if know, or the City. This contract runs from January 1, 1998 to December 31, 1998 and may be reinstated on an annual basis. This contract may be terminated by either party upon sixty (60) days written notice prior to contract terminating. CITY OF SHOREWOOD PAWS, CLAWS & HOOVES Its Mayor Its Owner Its City Administrator Its Owner 1:t3~ CITY OF SHOREWOOD RESOLUTION NO. 98- A RESOLUTION APPROVING LICENSES FOR REFUSE COLLECTORS WHEREAS, the Shorewood City Code Section 507.05 provides for the annual licensing of refuse collectors in the City; and WHEREAS, said Section provides that an applicant shall complete an application and fulfill certain requirements concerning insurance coverage and pay licensing fee; and WHEREAS, the following applicants have satisfactorily completed this application and fulfilled the requirements for the issuance of a License for Refuse Collection. NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as follows: . That a License for Refuse Collection be issued for a term of one year, from January 1, 1999 to December 31, 1999, to the following applicants: Permit # Firm Name Address 99-002 Blackowiak & Son 1195 Sunnyfield Rd N. Mound, MN 55364 99-003 Randy's Sanitation Box 169 Delano, MN 55328 99-004 Quality Waste 1901 W 144th ST Control Inc. Burnsville, MN 55306 99-005 Chaska Sanitation 731 Victoria Dr Chaska, MN 55318 , . 99-006 Waste Technology Inc. 5232 Hanson Court Crystal, MN 55428 99-007 A W Dispostal P.O. Box 115, 124 Union St NY A, MN 55368 99-008 Haugen's Haulers 7386 31st St SE Buffalo, MN 55313 99-009 Waconia Roll-off P.O. Box 196 Waconia, MN 55387 99-010 Waste Management 12448 Pennsylvania Ave S Savage, MN 55378 99-011 Veit Container Corp. 14000 Veit Place Rogers, MN 55374 ft3F CITY OF SHOREWOOD RESOLUTION NO. 98- A RESOLUTION APPROVING LICENSES FOR TREE TRIMMERS WHEREAS, the Shorewood City Code Section 305 provides for the annual licensing of tree trimmers in the City; and WHEREAS, said Section provides that an applicant submit a letter of intent and fulfill certain requirements concerning insurance coverage and pay licensing fee; and WHEREAS, the following applicants have satisfactorily completed this process and have submitted the requirements for the issuance of a License for Tree Trimmers. NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as follows: .. That a License for Tree Trimming be issued for a term from January 1, 1999 to December 31, 1999, to the following applicants: 99-013 Shorewood Tree Address 9715 Fenner Ave SE Delano, MN 55328 1500 N Mantua St P.O. Box 5193 Kent,OH 44240-5193 14015 Cty Rd 122 Watertown, MN 55388 Permit # Firm Name 99-014 Davey 99-015 Shorewood Tree Service . ADOPTED by the City Council of the City of Shorewood this 21st day of December, 1998. ATTEST: ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR 1F3f:T . . CITY OF SHOREWOOD RESOLUTION NO. 98- A RESOLUTION HONORING RETIRING POLICE CHIEF RICHARD YOUNG WHEREAS, Richard A. Young was first appointed chief of the South Lake Minnetonka Public Safety Department (SLMPSD) on Mach 5, 1984; and WHEREAS, during his tenure as chief, this unique Joint Powers Department, has continuously grown in professionalism and respect among the four communities it serves; and WHEREAS, Chief Young has been instrumental in the four cities successfully negotiating three Joint Powers Agreements during his tenure as Chief of Police, with the most recent negotiations resulting in a ten year term with a five year renewal clause; and WHEREAS, Chief Young's professional stature among law enforcement professional during his tenure is exemplified by his being elected to serve as: · President of the Hennepin County Chiefs' of Police Association · Treasurer of the Minnesota Chiefs' of Police Association · Executive Director of the Southwest Metro Drug Task Force; and WHEREAS, Richard A. Young is retiring as Chief of SLMPSD on December 28, 1998. NOW, THEREFORE BE IT RESOLVED, that the Shorewood City Council on its own behalf and on behalf of the citizens of Shorewood do hereby extend appreciation to Richard A. Young for the many years of excellent service to our community, and wish him well in his retirement. 1998. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 21st day of December, ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR #7 . . EQUIPMENT REPLACEMENT SCHEDULE PLANNED HIST UNIT ACO LIFE VROF COST . . I. n .. " .. to " n ,. " .. .. 22 .. .. .. .. %7 NO. DESCRIPTION DATE (VRSI REPLC '0' BASIS 1999 2000 2001 2002 2003 2004 2005 2006 2007 200S 2009 2010 2011 2012 2013 2014 2015 2016 2017 201S 7 '77 ROSCOE ROLLER 15 1996 10,900 14,709 21 'S7 TRAIL KING TRAILER 20 2007 4,700 9,537 22 'B7 FORD 555 BACKHOE 15 2002 48,000 72.781 174,423 32 'BB BEUTHlING ROLLER 15 2003 10,900 17,519 41,985 33 'B8 FORD LBOOO DUMP 10 1998 69,803 59,100 159,144 35 'BS FORD 3910 TRACTOR 15 2006 16,000 30,628 36 '88 M081L SWEEPER 10 1998 112,000 151.141 270,670 38 '90 INGERSOLLIRAND AIR CDMP 15 2005 11,600 20,948 40 '90 JOHN DEERE AMT 622 7 1997 4,700 41 '90 TOPS TRAILER 20 2010 1,160 2,803 42 JACKSON TANDEM AXLE TRAILER 20 45 'B9 FORD WATER TRUCK 15 2007 25,000 50,728 46 TENNANT FLOOR SWEEPER 5/92 10 2002 2,500 3,791 6,789 47 '92 FORD F1 50 4X2 PICKUP 6/92 8 2000 18,000 22,916 36,524 58,214 48 '93 TORO GROUNDSMASTER W/BROOM 3/93 7 2000 17,153 20,513 30,995 46,504 49 '93 FORD F350 & FLATBED 4/93 10 2003 20,385 29,160 52,220 50 SPEED AWARENESS DISPLAY 12/93 10 2004 12.205 17,459 31,266 51 TRAILER MOUNTED WATER PlJMP 3/85 20 2005 3,200 5,779 52 94 FORO F350 DUMP 7/94 6 2000 30,450 34,501 48,941 69.423 98,478 42"-48" WALK BEHIND MOWER 5/95 15 2010 2,360 4,518 EDWARDS SIDE,MOUNT FLAIL MOWER 4(95 15 2010 6,200 11,868 53 '95 FORD F350 4X4 PICKUP WIPLOW 8/95 7 2002 25,000 30,026 45,147 67,885 54 '96 FORO LNBooO DUMP W/PLOW & SND 8/95 10 2005 60,500 86,542 154,983 55 '95 FORD F350 4X4 PICKUP WIP\.OW 8/95 7 2002 22,700 27,263 40,994 61,540 56 '95 CAT IT2BF LOADER 6/95 20 2015 145.452 372,604 57 '95 TORD GROUNDSMASTER 4/95 7 2002 14,264 17,131 25,759 38,732 59 96 FELLING EOUIP TRAILER (DOUBLE) 9/95 20 2016 6,150 15,754 58 96 140H CAT GRADER 5/96 20 2016 155,635 398,690 63 96753 MELROE BOBCAT 5/96 5 2001 14,764 15,781 21,119 28,262 37,821 60 95 SERE CO SEWER JETTER 9/96 20 2016 15.000 38,425 61 97 SKIDOO SNOWMOBILE 11/96 7 2004 6,630 7,963 11,973 18,003 65 9B FORD B500 DUMP TRUCK 10/97 10 2007 69;803 99,849 178,814 68 98 FORO 8500 DUMP TRUCK 10/97 10 2007 .59,803 99,849 J 178,814 67 98 TORO GROUNDSMASTER 4/98 7 2005 16,370 19,661 29,563 64 97 SANDPRO 6/97 10 2007 7,770 11,115 19,904 99 MOBILE GENERATOR SET 1/99 20 2019 30,000 30.000 ANNUAL TOTALS 89 100 243,880 15,781 150,992 46,678 25,421 132,930 100.688 302,072 36,524 271,045 289,859 40,235 ' 105,774 52,220 77 .870 527,587 717,162 551,956 158,466 ~ 1. INFLATION ON EQUIPMENT COST SET AT 6% PER ANNUM 2. INTEREST ON CAPITAL FUND BALANCE IS AT 5% PER ANNUM 3. REPlACEMENT COST IS AT 75% OF ACTUAL. ALLOWING FOR SALVAGE VALUE 4. REPlACEMENT COST INCLUDES SALES TAX AT 6.50% COST/BASIS WAS SET IN 1991 FOR ALL EQUIPMENT PURCHASED BEFORE 1991. AND INFLATION IS CALCULATED FROM 1991 VALUE. FOR EQUIPMENT PURCHASED IN 1991 AND THEREAFTER INFLATION IS CALCULATED FROM DATE OF AQUISlTION. ("j THE ACTUAL YEAR A PIECE OF EQUIPMENt IS REPLACED MAY OCCUR BEFORE/AFTER PLANNED DATE DUE TO INDIVIDUAL VEHICLE PERFORMANCE AND SERVICE HISTORY 21 1f18 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 201 1 2012 2013 2014 2015 2016 2017 2018 BEGINNING BALANCE 1 99.1 01 258,203 136,736 247,789 230,580 324,398 449,861 476,773 543.865 41 3,704 555,264 469,803 367,31 9 522.573 625.482 795,780 955,949 671 ,1 1 8 224.627 2,947 GEN FUND TFR - PUB WKS 107,000 1 1 2,000 1 1 6.480 1 21 ,1 39 1 25,985 131,024 136,265 141 ,71 6 147,384 1 53,280 1 59.41 1 1 65,787 1 72.41 9 1 79,31 6 1 86,488 1 93.948 201 ,706 209,774 21 8,1 65 226,891 GEN FUND TFR - SLMPSD 800 800 1 ,000 1 ,000 1 ,000 1,000 1 ,000 1, 200 1 ,200 1,200 1 ,200 1 ,200 1 ,400 1 ,400 1 ,400 1 ,400 1 ,400 1 ,600 1 ,600 1,600 SANITARY SEWER FUND 30,000 38.425 EQUIP CERT/lNTERFUND LOAN 105,000 REPA YMT OF LOAN @ 5% INT /26,2501 INTEREST INCOME - 5% 1 0,403 9,61 3 9,354 1 1 ,843 13,51 2 18,860 22,576 24,864 23,3;'6 23,604 24,972 20,388 21 ,671 27,967 34,631 42,691 39,650 20.871 5,51 2 1 ,202 EQUIPMENT PURCHASES 189.1001 /243.8801 /1 5,781 I 11 50,9921 /46.6781 /25,421 I /132.9301 /100,6881 /302,072) /36,5241 1271 .0451 1289.8591 (40,2351 /105.774) /52,2201 177.8701 /527.587) 1717,1 621 /551,9561 /1 58.4661 ENDING BALANCE 258.203 136,736 247,789 230,580 324,398 449,861 476,773 543,865 413,704 555,264 469,803 367,319 522,573 625.482 795,780 955,949 671,1 18 224,627 2,947 47,924 . . " 22 , CHECK APPROVAL LISTING FOR DECEMBER 21, 1998 COUNCIL MEETING CHECKS ISSUED SINCE DECEMBER 16, 1998 . CK NO TO WHOM ISSUED 24358 CONNIE BASlYR 24359 HAMLlNE UNIVERSllY 24360 JAMES HURM 24361 JEFFREY JENSEN 24362 BRADLEY MASON 24363 NORTHERN STATES POWER 24364 PEPSI COLA CO 24365 ALAN ROLEK 24366 SUPERAMERICA 24367 TONKA UNITED SOCCER ASSOC. 24368 . US POSTAL SERVICE 24369 EXCELO BAKERY 24370 BELLBOY CORP. 24371 BELLBOY BAR SUPPLY 24372 MIDWEST COCA-COLA 24373 EAST SIDE BEVERAGE CO 24374 GRIGGS, COOPER & CO. 24375 JOHNSON BROS. LIQUOR CO. 24376 LAKE REGION VENDING 24377 PAUSTIS WINE CO. 24378 PHILLIPS WINE & SPIRITS 24379 QUALllY WINE & SPIRITS ,c. ,~. . PURPOSE APPREC P ARlY EXPENSES TUITION SEC 125 REIMB WORK BOOK REIMB. WORK BOOK REIMB. UTILITIES MISC. PURCHASES SEC 125 REIMB FUEL MIGHlY KIDS GRANT REIMB. POSTAGE FOR METER CAKE FOR APPREC. PARlY LIQUOR/WINE PURCHASES MISC. PURCHASES MISC. PURCHASES BEER/MISC. PURCHASES LIQUOR/WINE PURCHASES LIQUOR/WINE PURCHASES MISC. PURCHASES WINE/BEER PURCHASES LIQUOR/WINE PURCHASES LIQUOR/WINE PURCHASES AMOUNT $59.05 200.00 910.00 143.05 96.25 1,875.42 370.25 217.28 296.53 8,802.95 1,000.00 47.49 2,291.45 195.05 577.53 10,595.25 4,069.12 2,264.18 653.09 392.00 5,340.41 1,415.39 TOTAL CHECKS ISSUED $41, 811 .74 Page 1 "tl \l) (JQ (D N 11 11 ~: ., C ., > t"" C") :;J:l t%J n ~ > "tl "tl :;d C <: > t"" t"" r-i t/) ., ., o ., > t"" C") :;J:l t%J C") ~ t/) '%J C :;d > I'd I'd :;d o <: > t"" \JI 0Cl ....... .po W W 00 11 11 ~, i-' G' ~ ,,", "0\.; Vi i-' (}, " .,.> h) " .,.> Vi ,.c (y. 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