120798 CC Reg AgP
CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
MONDA Y, DECEMBER 7, 1997
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:30 P.M.
AGENDA
1 . CONVENE CITY COUNCIL SPECIAL MEETING
A. Roll Call
Mayor Dahlberg_
Stover
McCarty _
O'Neill
Garfunkel
B. Review Agenda
2. 7:30 P.M. - TRUTH IN T.:\XATION PUBLIC HEARING
3 . RECONVENE REGULAR MEETING
CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
MONDAY, DECEMBER 7, 1997
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:30 P.M.
AGENDA
1 . CONVENE CITY COUNCIL SPECIAL MEETING
A. Roll Call
Mayor Dahlberg_
Stover
McCarty _
O'Neill
Garfunkel
B. Review Agenda
2. 7:30 P.M. - TRUTH IN T.:\XATION PUBLIC HEARING
3 . RECONVENE REGULAR MEETING
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEi:TING
MONDAY, DECEMBER 7,1998
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1 . CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Dahlberg _
Stover
O'Neill
Garfunkel_
Champa_
B. Review Agenda
2 . APPROVAL OF MINUTES
A. City Council Work Session Meeting Minutes November 16, 1998 (Att.-#2A
Minutes)
B. City Council Regular Meeting Minutes November 23, 1998 (Att.-#2B Minutes)
C. City Council Executive Session Meeting Minutes November 23, 1998 (Att.-#2C
Minutes)
3 . CONSENT AGENDA.. Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
,
A Motion to Approve a Lease Agreement for the Tonka Bay Liquor Store (Att.-
#3A Proposed Agreement) .
B. A Motion Making a Permanent Appointment - Brad Mason, Light Equipment
Operator (Att.-#3B Director's Memorandum)
A.
C. A Motion to Approve a Sign Pennit for Waterford Shopping Center (Att.-#3C
Planner's Memorandum)
Applicant: Classic Floral Design
Location: 19905 Highway 7
D. A Motion to. Adopt a Resolution Approving a Conditional Use Permit for outdoor
Sales and Display (Att.-#3D Proposed Resolution)
Applicant: Merlin Dewing on Behalf of Pelican Car Company
Location: 19425 State Highway 7
NOTE: Give the public an opportunity to request an item be
removed from the Consent Agenda. Comments can be taken. or
questions asked following removal from Consent Agenda.
4. MATTERS FROM THE FLOOR (No Council action will. be "taken.)
5 . PARKS - Report by Representative
Report on November 24 Park Commission Meeting
6 . PLANNING - Report by' Representative
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CITY COUNCIL AGENDA. DECEMBER 7, 1998
PAGE 2 OF 2
7 . CONSIDERA TION OF A MOTION MAKING APPOINTMENTS TO THE
EXCELSIOR FIRE DEPARTMENT REVIEW COMlVIITTEE
8. ADMINISTRATOR & STAFF REPORTS
A. Staff Report on Development Monitoring
B. Administrator's Year-End Report on Communications Plan (Att.-#8B Staff
Memorandum)
9 . MAYOR & CITY COUNCIL REPORTS
10. ADJOURN TO SPECIAL MEETING SUBJECT TO APPROVAL OF
CLAIMS (Att.-#lO)
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FINAL Copy
Flf'~AL (; \ '.
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EQUIPMENT REPLACEMENT SCHEDULE
Pl.ANNED I HIST
UNrT ACQ LFE YROF COST . . .. .. .. t. .. ,. I. I? ,. to .. n .. .. .. . .. :r>
'10. OESCRIF'T'ION DATE fYllSI llEP'.C fO' IlASlS 1'" 2000 :!OO1 1002 W03 W04 2005 2008 2007 2008 2009 2010 :!O11 2012 ~13 :!O14 2015 2018 2017 2018
7 '77 qCSC:JE qOLLE~ I '5 19951 10.900 I 14709 I , I
2' '87 T~AIL (INO TRAILE~ 20 20071 4.700 I I 3.537 I I
22 "'17 FORO 555 BACKHOE j 15 20021 48.000 I 72.781 r 174,423
31 '98 :!EUi"'L:NO rlOLLErl I 20031 10.Sec I 17.519 I t' ;85
- ..,
33 '88 FORO L8000 DUMP I 10 19981 59.803 59.100 159.14.4 I
1~5 '38 =.~::O :!9 ~ 0 ~~ACTCR f '5 20051 '5, ClJC I I ;C. ~2~ ,
36 '88 MOBIL SWEEPER I 10 19981112.000 151.141 I I 270.670 I
38 '30 INOE'lSOLL;RAND ...IR COMP I ~= 20051 n.5CO i , 2C.?~S I I
I I
40 '90 JOHN DEERE AMT 622 I 7 19971 4.700 I I I
I 20 2010i 1.150 . j I 2.803 I
41 '90 TOPS iRAILER I
42 JACKSON "'...NeE>.! "'XLE TRAILER I 20 I , !
4S '89 FOF'~ WA TER TRUCK I '5 2007' 25,000 . I ! 50.729 I I
:/92 10 2002i 2.5CO I 3.791 , 1 6.789 1
..:..:: ':'ENNANT FLOOR SWEEPER I
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.:..7 '92 FORO =, 50 4X2 PICKUP 5i92 8 2000/ 18.000 i 22.915 I 36.524 I I 58.214
48 '93 TORO O~OUNDSMASTER WIBROOM I 3/93 7 20001 17.163 I 20.613 30.995 46.504
49 '93 FORO F350 & FLA TSED I 4i93 10 20031 20.385 , 29.160 I I 52.220 I
50 SP'EED AWARENESS DISPl....Y I 12i93 10 2004/ 12.205, I 17.459 I I 31.256 I I
". TRA/LER ,",OUNTEQ WATER PUMP I 3/95 20 2005i 3.200 I I 5.779 I I I
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52 ;>4. FORO F350 DUMP I 7/94 5 20001 30.450 , I 34,501 48.941 I 59,423 I 98.478
42-.48. WALK BEHIND MOWER , ='0" 15 20101 2.350 . i I I 4.518
vl_v
:aWARDS SIOE.MOUNT FLAIL MOWE1l 4195 15 20101 6.200 , 11.868
53 '95 FORO F350 4X4 PlCKUP W/Pt.OW I 8/95 7 20021 25.000 I 30.026 45.147 I 57.885
54 '95 FORO LN8000 DUMP W/PlOW & SND 8/95 10 20051 50.500 I 86.542 I 154.983
55 '95 FORO F350 4X4 PICKUP W/Pt.OW 8/95 7 20021 22.700 I 27.253 40.994 I I 61.540
56 '95 CAT IT2SF LOADER 5i95 20 2015 i 1.15,4.52 , ! I 372.504
,,- '95 TORO GROUNDSMASTE1l 4/95 7 20021 14.264 ! I 17.131 I 25.759 I 38.732
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59 96 FElLiNO EQU/P TRAILER tDOUBLEI 9/96 20 20161 6.150 I I 15.754
58 96 140H CA T GRADER 5i96 20 2016 r 155.635 , I I , 398.690
63 96753 MELROE SOBe....T 5i96 5 2001i 14.764- I 15.781 21.119 29.262 I 37,821
60 95 SERECO SEWER jE'TTER 9/95 20 20161 15.000 I . , I 38.425
51 97 SKIDOO SNOWMOBILE 11/96 7 20041 6.630 I 7.963 I 11.373 18.003
65 98 FORO 8500 DUMP TRUCK I 10/97 10 20071 59.803 I 99.849 I 178.814-
68 9B FORO 8500 DUMP TRUCK 1 10/97 10 20071 69.903 I 99.849 J 178,814
57 I 4/98 7 20051 16.370 1 19.551 29.553 . I
98 TORO OROUNDSMASTER
54- 97 SANDPRO 5/97 10 20071 7.770 11.115 19.904
99 MOBILE GENERA TOR SET 1/99 20 20191 30.000 30.000
ANNUAL TOTALS I 89.100 243.880 15.781 150.992 46.578 25.421 132.930 100.588 302.072 36.524 271.045 289.859 40.235 105.774 52.220 77 .870 527.587 717.162 551.956 158.466
t:lQIES.;
1. INFLATION ON EQUIPMENT COST SET AT 6% PER ANNUM
2. INTEREST ON CAPITAL FUND BALANCE IS AT 5% PER ANNUM
3. RE?l..ACEMENT COST IS AT 75% OF ACTUAL. ALLOWING FOR SALVAGE VALUE
4. REPlACEMENT COST INCLUDES SALES TAX AT 6.50%
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COST/BASIS WAS SET IN 1991 FOR ALL EQUIPMENT PURCHASED BEFORE 1991. AND
INFLATION IS CALCULATED FROM 1991 VALUE. FOR EQUIPMENT PURCHASED IN 1991 AND
THEREAFTER INFLATION IS CALCULATED FROM DATE OF AQUISITION_
{OJ il-lE ACTUAL YEAR A PIECE OF EOUIPMENT IS REPLACeD MAY OCCUR SEFORElAFTER Pl.ANNED DATE
DUE ;0 INDIVIDUAL VEHICLE PERFORMANCE AND SERVIce HISTORY
21
(' ,,-"
Fl ~'~1l' c- n,r-o...y
l~ Ii.r~ I; id
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I 19991 20001 2001 2002/ 2003/ 2004/ 2005 I 20061 20071 20081 20091 20101 201 , I 20121 2013 2014/ 2015 20161 20171 2018
BEGINNING BALANCE I 1 99, 1 01 258,203 136,736 247,789 230,580 324.398 449,861 476.773 543.865 41 3.704 555.264 469.803 367,31 9 522,573 625.482 795.780 955,949 671 .
1 1 8 224.627 2.947
GEN FUND TFR - PUB WKS , 07.000 1 1 2.000 1 1 6.480 1 21 .139 1 25.985 1 31.024 1 36.265 141 .71 6 147.384- 1 53,280 1 59,41 1 1 65.787 1 72.41 9 1 79.31 6 1 86,488 1 93.948
201 ,705 209.774 21 8.1 65 226.891
GEN FUND TFR - SLMPSD 800 800 1 .000 1.000 1 .000 1,000 1 ,000 1 .200 1 ,200 1 .200 1 ,200 1,200 1 0400 1 ,400 1 .400 1 ,400 1 .400 I 1 .600 1
,600 1 ,600
SANITARY SEWER FUND 30.000 38.425
EQUIP CERT/lNTERFUND LOAN 105,000
REPAYMT OF'LOAN @ 5% INT /26.250)
INTEREST INCOME - 5% 10.403 9,61 3 9,354 1 1,643 1 3,51 2 1 8,860 22.576 24.864 23.326 23,504 24.972 20,388 21,671 27,967 34.631 42,591 39.550 20,871
5.51 2 1 ,202
eQUIPMENT PURCHASES f89.1 00) (243.8801 11 5.781 I , 1150.9921 146.5781 /25.421 ) 11 32.930) /1 00.6881 (302.0721 /35.524) 1271 ,045) 1289.8591 140.2351 I 11 05.7741 152.2201
177.8701 1527,587) C71 7.1 521 1551 .956) 11 58.4561
ENDING BALANCE 258,203 136,736 247.789 I 230.580 I 324.398 I 449,861 I 476,773 I 543.865 I 413.704- , 555.264 I 469.803 ! 367.319 I 522.573 I 625.482 1 795.780 I 955.949 I 671,1
18 I 224.627 I 2.947 I 47.924 I
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CITY OF SHOREWOOD
~!~~
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Capital Improvement
Program
Consisting of a Capital Improvement Plan and
a Finance Plan for the Years
1999-2003
Draft 9/11/98
Reviewed by City Council in Work Session on 9/1.+/98
Rev 10/30/98
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TABLE OF CONTENTS
1. INTRODUCTION. ........ .......................................................... .1
II. CAPITAL IMPROVEIVlENTS PLAN
A. Water................................... ............................. ......... 3
B . Minnesota State Aid Streets... ............. .. .. ... ..... . .... .. .. .. .. . .. .. .. 6
C. Local Streets................................................................. 10
D. Storrnwater Management................................................... 14
E. Sanitary Sewer.......................... ....................................16
F. Public Facilities & Office Equipment.... ........... ... ................... 19
G. Equipment............................... ....................................20
H. P ark s . ... . .. .. . .. .. . .. . . .. .. ... . .. ...... ...................................... 23
I. Trails. ..................................................... ......... .... ... . ., 26
III. CAPITAL FINANCE PLAN
A. Funding Source Summary................................................. 27
B. Capital Improvement Budget.............................................. 29
IV. APPENDIX - Public Improvement Process
A. Background
. Water...... ................ ....:.......................................... i
. Streets. . . .......: .. .. . . .... . ... ..... ...... ........... . ...... . ... . .. . . . ... . . i
. Storrnwater Management.............................................. v
. Sanitary Sewer........... ........ .......................... ......... .... viii
. Public Facilities & Office Equipment.... ............................ viii
. P arks. ..... ...... ......................... .. .... ... . . . .. .. .. ... . .. . . . .. . . . ix
B. Unscheduled Potential Projects................................... ........ xvi
C. Improvement Process Charts.......................... ...... ... ... ........ xvii
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1. INTRODUCTION
This Capital Improvement Program (CIP) is a coordinated schedule of municipal capital
projects, improvements, and purchases for the years 1999 through 2003. Furthermore, it is a
Capital Improvement Finance Pran. It identifies sources of revenue to pay for the planned
capital project improvements and purchases. There are two main parts which are integrated into
this program document: The Capital Improvement Plan and the Finance Plan.
The Capital Improvement Plan consists of several elements. The project description is a
narrative explaining each capital expenditure by function. The capital improvement project
schedule lists expenditures by year over the five year period. The Funding Source Summary
traces ail expenditures and revenues in and out of each of the various funds, and tracks fund
balances during each capital improvement fiscal year. The section entitled "Projects Not
Assigned a Year" is a list of projects which have been identified but not developed enough Or
attained a high enough priority to be scheduled at this time.
The Finance Plan section is a summary of general fund appropriations for capital projects
over the five year period of the CIP.. Also included in this section is a sample Capital
Improvement Budget Resolution which would have to be passed separately for the first year of
the program, 1999. It budgets capital purchases and projects for the year.
The Capital Improvement Program is an important element of the comprehensive planning
process. See Step 4: "plans, projects, programs" of the Comprehensive Planning Process
Chart on Page 2. It is the bridge between policy planning and implementation. It is the
direction the City will take over the next five years and beyond in undertaking and financing
capital improvements consistent with the City's Comprehensive Plan. With this Capital
Improvement Program, the City Council is integrating the City's physical needs with financial
resources. This CIP is a transitional document in that the City is in the process of revising the
Comprehensive Plan.
It is important to recognize that needs, resources, and projections change over the years.
Therefore, it needs to be a fluid program, with review and update at least annually. It is
reviewed and updated based upon priorities established by the City Council each year. It is a
very important financial planning document as it projects the City's capital improvement needs
and identifies financial resources to meet those needs. It clearly identifies areas where policies
are lacking and where problems may arise in the future.
Each project which is identified in this program must be approved by the City Council under
normal processes. A typical project public improvement process is shown as a separate
Appendix.
II. CAPITAL IMPROVElVIENT PLAN
This section of the Capital Improvement Program explains proposed capital projects and
expenditures by function: water, NIinnesota State Aid roads, local streets, stormwater
management, sanitary sewer, public facilities, equipment, parks and trails. It consists of a
project narrative, a project schedule, and a funding source summary which traces the affect of
the scheduled projects on the various funds in the City.
Com rehensive
Plann ng Process
1
2
3
4
5)
Planning Tactics
Planning !n.ventory
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Policy Plan
olanning ar:d
~eve!coment:
QOiiC:e'5 clan
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inveriwr:f
analysis.
Cicais and
Objectives
Plans, Projects, Programs
lmulen1entation .
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A. WATER
1. Project Descriptions
a. Woodhaven Well House
In November of 1997, a leak occurred in the 4,000 gallon pressure tank for the Woodhaven well. During
repairs to this tank, a preliminary inspection of the interior proved that there were many areas in the
bottom of the tank that are deeply pitted. If not repaired, these depressions will also lead to additional
leaks from the tank.
This project was originally scheduled for the fall of 1998. Due to other priorities, this project is being
rescheduled for the fall of 1999 when the peak demand for water decrease from the summertime months.
It is anticipated that costs for this restoration are estimated at $6,000.
b. South East Area WeJlhouse Pipe Linin~ Proiect
In the Spring of 1998, a leak occurred inside the southeast area water plant. During repairs to the pipe
section, it was determined that there was additional damage to the ductile iron pipe which passes through
the foundation wall of the well house which supplies water to the distribution system. The bottom of this
pipe has severely pitted due to the acidity of the chlorine and fluoride added to the water immediately
prior to entering the distribution network. It is very common to have a pipe that pits at the point of
chemical injection until the chemicals have a chance to be diluted by the water being supplied. This
dilution usually happens approximately 30 feet from the point of application.
Left unresolved, the continued erosion of this pipe will result in a leak immediately outside the
foundation wall of the wellhouse. Due to the close proximity of a large NSP transformer to this pipe, a
leak in this pipe would place the water plant out of commission for a minimum of 48 hours.
Staff investigated several options to repair this pipe. Due to the size and proximity of the power
transformer, conventional trenching for replacement of this pipe is cumbersome, and cost prohibitive.
The preferred alternative is to reline the pipe in place. The lining will be machined to fit this particular
pipe, and will prevent further deterioration of the pipe due to the chemical feed system. Costs for this
repair are estimated at $5,200.
c. Amesburv Well
The Minnesota Department of Health inspects each well on an annual basis. Results of the last inspection
indicate the piping inside the well house has sever corrosion due to the high iron content within the pipe.
Ignored, this will eventually lead to cracks in the pipe and failure of the system.
...
.)
The floor drain system for the W oodhaven well house has deteriorated where periodic and persistent
problems exist. Due to the health code requirements, a typical service connection to the sanitary sewer
system is prohibited. A separate drain system must be constructed if the system is to be repaired.
It is therefore recommended that the piping system be replaced within the well house. Project costs are I
estimated at $25,000. This project has been rescheduled for the year 2000. I
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d. Restoration of Wood haven Wellhouse Draina2e System
Costs for construction of a separate drain system are estimated at $5,500. This project has been
scheduled for the year 2001.
e. Paint-Sealin2 Exterior Southeast Watertower .
During the last inspection of the exterior of the ibown of the southeast water tower, it was determined
that small spots of corrosion are forming on the weld seams of the tank. This project involves doing
minor sandblasting and sealing of the exterior of the tank to prevent the paint from deteriorating further.
This minor maintenance will prolong a total repainting of the water tower for many years. The total cost
of this project is estimated at $15,000 and is being proposed for construction in the year 2003.
2. Project Schedule
Proj Description 1999 2000 2001 2002 2003
a Recondition Woodhaven Pressure Tank $ 6,000
b SE Well Pipe Uning Project $ 5,200
c Amesbury Well Pipe Replacement $ 25,000
d Woodhaven Drain Installation $ 5,500
e Paint-Sealing SE Area Water Tower $ 15,000
TOTAL EXPENSES $ 11,200 $ 25,000 $ 5,500 $ $ 15,000
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3. Funding Summary
2003
1 , 151 ,668
238,000
80,702
22,318
Notes:
(1) Approximately $15,000 of the operating expenses is earmarked for pulling and inspection of the
Boulder Bridge well in the year 1999.
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B . MINNESOTA STATE AID STREETS
1. Project Descriptions
a. CSAH 19/Country Club Road/Smithtown Road Intersection Improvements:
The City of Shorewood has petitioned Hennepin County for the installation of a traffic signal at this
intersection. A preliminary study was performed by Hennepin County and has determined that this
intersection ranks within the top ten intersections within Hennepin County which warrant the
installation of a traffic signal. Hennepin County has identified this project as part of their 1999 CIP.
The City has expressed a desire for installation of the traffic signal to occur during the 1998
construction season. A traffic study for the Country Club Road, Yellowstone Trail, and Lake Linden
corridor is underway during 1998 to examine ways to promote traffic on CR 19 to remain on the
county road to access TH 7, versus utilizing the local roadways. This analysis and any right of way
acquisition should occur in 1998. Construction will occur in 1999.
Costs associated with the project are $8,000 for the traffic analysis, and $120,000 dedicated to design
and construction. Hennepin County has indicated that their share of the costs is approximately two
thirds of the construction costs of the signal, excepting any right of way required for these
improvements. Right of way costs can not be determined until such time as the traffic study is
completed and a concept layout has been approved.
Realizing that cost for the right of way vary greatly, funds have been "earmarked" as part of this CIP
as follows:
· Traffic Analysis
· 113 signal cost and Construction
· Right of Way Cost
$ 8,000
$120,000
$ 47,000
Therefore it is estimated that the City's costs will be approximately 175,000, including soft costs.
b. Eureka RoadlTrunk Hi2hway 7 Intersection Improvements:
The Minnesota Department of Transportation (MnlDOT) has requested the improvement or closure
to several intersections with State Trunk Highway 7 (TH 7). Of the intersections identified, it has
been proposed to improve the intersection of Eureka Road with TH 7 by the addition a right hand
turn lane for traffic making the movement from southbound Eureka Road to westbound TH 7.
As part of the negotiations with MnIDOT, they have indicated that a substantial portion, if not all of
the costs to the City for this improvement would be paid by the state. It is anticipated that there
may be a minor portion of the project which would need to be allocated from the MSA funds which
would not be covered under this cooperative agreement. These items may include easements or
additional right of way which are not eligible for compensation by the MnlDOT cooperative plan.
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Tnese costs would however be eligible under MSA funding versus this particular cooperative
agreement. Therefore :59,000 of MSA funds have reserved for this project. As stated earlier, the
balance of the total project cost would be paid by the Minnesota Department of Transportation, if
approved by MnlDOT.
c. Old Market Road Retaining Wall:
The retaining wall which is within the Old ~larket Road right of way immediately adjacent to the east
property boundary of the cemetery located at 5555 Covington Road has failed structurally.
This wall is constructed as a three tiered wall. The bottom tier is a boulder gravity wall and IS m
reasonable condition. Over the years, the Public Works Department has reconstructed small portions
of this wall due to torrential downpours.
The top two tiers of this wall are constructed as a timber retaining wall with a metal augured anchoring
system. This type of wall operates both with gravity of the back-filled material combined with the tie
back anchoring system. The top two tiers of this wall have failed. Currently, there is a crevasse
approximately 3/4 to 1 inch wide where the wall has sloughed forward and is being held in place only
by the augured anchors. Pending any exrremely large rainfall events, the wall will remain in place
until repairs can be made.
Unfortunately, it will be very difficult to reconstruct the top two tiers. The bottom tier does not
provide adequate foundation or working room to reach the top two tiers with heavy equipment. A
temporary platform or large machine capable of reaching the top of the wall system wiII be required to
repair these walls. Because of the complexity of working around the existing anchoring system, lack
of working room, and the vertical and horizontal "reach" distances required, this repair will be costly.
It is estimated that the repairs to this wall will cost approximately $45,000.
d. Smithtown Road:
Smithtown Road from Eureka Road north to Country Club Road may be reconstructed or reclaimed in
the near future. The reconstruction of Smithtown Road has been considered previously, however
controversy regarding the width and trail issue sidelined this project. Total cost of the project is
$1,136,230 for full reconstruction. Due to several issues yet to be resolved, this project has been
shown in the year 2001, and is subject to change as issues are resolved.
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2. Project Schedule
a CR 19/5mithtown Sional $
b Eureka Road - TH 7 Imorov. S
c Old Market Road Ret. Wall $
d Smithtown Road
175.00
9.0001
45.000
TOTAL EXPENSES
3. Funding Summary
S. 229,00 S
1$ 1.136.23d
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s 1.136.23d S $
1999 2000 2001 I 2002 2003
Be innino Cash Bal 1/1/ $ 1.611.84/ $ 1.551.958 $ 1.751,06~ $ 859.200 S 1.058.31
MSA Contributions $ 212.861/ S 212.861 $ 212.861 S 212,861 S 212.861
ransier To/From Local Streets $ (30.000 S 45.250
ransier To Trail Fund
Ca ital Outlay Proiects S (229.000 S $ Is
$ (13.750 S (13.750 S 13.750 S
Endin Cash Balance 12/31 S 1.551.9581 $ 1,751.06 S 1.058.311 S
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OF SHOREWOOD
STREET SYSTEM
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FUTURE ADDITION TO MSA
STREET SYSTEM.
EXISTING MSA DESIGNED STREETS
FUTURE REMOVAL FROM MSA
STREET SYSTEM.
1998
CITY OF
~HORF.W()On
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JANUARY
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1200 600 0
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SCALE
1200
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240
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FEET
IN
LEGEND
*
CITY PARK
.
CITY HALL
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SCHOOL
COUNTY HIGHWA
STATE TRUNK
HIGHWAY
CITY STREETS
----
CITY BOUNOARY
HCRRA TRAIL
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C. LOCAL STREETS
1. Project Descriptions
a. Noble Road from Grant Lorenz to 6iO feet West:
This section of pavement extends from Grant Lorenz to 6iO feet west ofGranr Lorenz. This is the older
section of Noble Road and has deteriorated to a condition close to the condition of Strawberry Lane prior
to restoration. The sub grade or base materials have become saturated to a point where there is severe
rutting and heaving of the roadway. Since most of the new home construction of the Heritage Development
has been completed, commercial truck traffic should return to the normal traffic loading.
This portion of roadway is currently constructed with concrete curb and gutter and a bituminous surface.
Since the roadway would be reconstructed to it's current features and width, this project has been
recommended for the 1999 construction season. In this case, severe frost heaving and deformation of the
roadway suggest that this roadway would not be a candidate for pavement reclamation. Therefore, the cost
of reconstruction for this segment of roadway is 5174,200.
b & c. Mallard Lane and Te:ll Circle:
These twO streets have required a substantial amount of patching each year. The sub grade shows severe
signs of high moisture content with little subgrade strengt.h remaining. Base materials appear to be very thin
under the asphalt surface. Theretore, these roadways are not candidates for pavement reclamation and
would require full reconstruction. In an effort to improve the communication process, full pavement
reconstruction projects have been scheduled out on a two year process if the design elements involve drastic
changes from what the existing roadway is.
This allows for adequate time to adequately seek and evaluate input from local neighborhoods, and to
acquire any right of way needed for each project, and seek out any drainage problems that exist for the
neighborhood.
Projects d through j are listed in the following project schedule table in accordance with the pavement
inventory program. These will be re-evaluated through the annual pavement inventory and eIP updates
and are subject to change as pavement conditions warrant.
d. Shore Road
e. Brandt Circle
f. Amlee Road
g. Manitou Lane
h. Wood Duck Circle
i. Maple Ridge Lane
j. Wedgewood Drive
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k. Lake Linden Drive with TH 7.
1. Wood Drive with construction of a cul-de-sac.
rn. Pleasant Avenue with TH 7
n. Seaman's Drive with TH 7
545,000
$30,000
542,000
$59,000
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Various Access Improvements & Closures to Trunk Highwav 7 :
During 1997, the MnlDOT requested that the City of Shorewood participate in several access closures and
improvements to Trl 7. The City Council held public information meetings, conducted a mail survey of
affected property o"Wners, and participated in a traffic study commissioned by MniDOT.
Input received during public feedback portion of the study indicated that several of these access points
were being used as a short cut through local neighborhoods to access TH 7. Of particular concern is traffic
originating from the Country Club RoadlCR 19 intersection, traveling south on Country Club Road to the
various access points which intersect TH 7. It is desirable that traffic which utilizes these short cuts to TH
7 remain on CR 19.
Under MnlDOTs program, these access closures and improvements would be completed by the City of
Shorewood. iYfnlDOT will participate by funding the projects. Under the proposal, a few intersections
were considered tor closure, while the remaining will require improvements to handle the anticipated
increase in traffic from the closure of the other intersections along TH 7.
The intersections which were approved by the Shorewood City Council for closure to
TH 7 and submitted for competitive funding by iYfnJDOT are indicated below with the associated cost for
closing the access.
These access closures will occur during the 1999 construction season.
o. Shorewood Shopping Center Access:
This project involves the realignment of the north leg of the intersection adjacent TH 7 and rrl 41 with the
creation of dedicated center left turn lane both north and southbound, creation of a through lane northbound
on 111 41, construction of a free right turn lane for traffic heading from Lake Linden Drive to westbound
111 7, and traffic signal improvements.
Currently, the north and south legs of this intersection do not align with each other. This realignment of the
north leg of the intersection with creation of the turn lanes suggested above, will increase the capacity of
these intersections. In addition, emergency vehicle preemption (EVP) devices will be added to the signal
system to allow emergency response vehicles to pass through the intersection on a green light.
During the preliminary design process, i\'1NIDOT incorporated a joint project to improve the geomerrics of
State Trunk Highway 41 with Shorewood's project of the realignment of the north leg of the intersection.
iYfNiDOT has decided rhat the entire signal system located within this intersection needs to be replaced, as
the existing signal system is 16 years old.
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i\'fNIDOT is utilizing surplus funds for a large portion of this project. Although this project has been listed
for construction in 1999, funding constraints may push this off to the year 2000. The fmal decision for a
letting date will not be known until June 1, 1999. The City's portion of the realignment is estimated to be
$150,200. It is however anticipated that Mn/DOT will reimburse the City for the entire amount through
the cooperative agreement. In addition, the City will need to fund one quarter of the signalization costs
using MSA funds, since replacement of the signal was not part of the original cooperative agreement.
2. Project Schedule
.
Recon
. IRl
Recl'm
Proi Street Dist 1M\" 1999 2000 2001 2002 2003
a Noble Road 670 R S 174,200
b Mallard Lane 430 R $ 169,335
c Teal Circle 160 R $ 89,930 I
d Shore Road 625 R $ 115.903 I
e Brand Circle 360 M $ 104,680 I
f Amlee Road 750 M $ 45.394
a Manitou Lane 360 M I I $ 17.545
h Wood Duck Circle 900 M I S 53.574
I Maple Ridqe Lane 250 M S 18.3671
i Wedaewood Drive 2795 R S 593.80S
k Close Lake Linden N/A N/A S 45.20C
I Close Wood Drive N/A N/A $ 30.00C
m Close Pleasant Av N/A N/A S 42.00C
n Close Seamans Dr N/A N/A $ 59,OOC
0 TH 7 & TH 41 & Si 'IN/A I N/A $ 180,20C
TOTAL EXPENSE I S 530.60C S 375,168 S 167,619 S 73,943 $ 593.80~
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General fund Transfer:
$193,000
+ 80.000
$273,000
+ 55,000
+ 32.000
5360,000
ReconstI'Uction/Reclamation (increases $20,OOO/yr)
Overlay Efforts
Subtotal (5% or $13.,650 Transfer Trail Fund)
Sealcoating Efforts
Bituminous Patching
T oral
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3. Funding Summary
1999 2000 2001 2002 2003
Be innin Cash 8al 1/1/ $ 959.685 5 988.956 $ 832.441 $ 857,845 S 1,045.759
General Fund Contibution (1) (2) $ 360.000 I $ 380.000 S 400.000 $ 420.000 $ 440.000
Tfr - 5% to Trail Fund (3) $ 113,650\1 S 14.650) $ (15.650) $ (16.650) $ (17.650\
Overlav Pro'ects $ (80.000\ $ (80,000) $ 80.000) $ 80.000) $ 80.000)
Bituminous Patchin $ (32.000\ S (32.000) $ (32.000\ $ 32.0001 S 32,000)
Sealcoatin Projects $ (55.000l $ (55.000l $ 155.000l $ (55. com $ (55,000\
MN/DOT Coocerative Aareement $ 326.400
Trans State Aid (From +/ To -) $ 30.000 $ (45.25m
Capital Outlay Proiects $ (530,600l S 375.168) $ (167.619)/ $ (73.943) I S 593.809)
Interest Income 5.0% $ 24.121 $ 20,303 $ 20,923 S 25.506 $ 17.682
Endin Cash Balance 12/31 $ 988.956 $ 832.441 S 857.345 S 1.045. i59 $ i24.982
Notes:
1. The City levies funds for the overlaying and rehabilitation of local City streets. The Street
Rehabilitation Fund is established as a pool for these funds. Revenues are budgeted transfers from
the General Fund.
2. The General Fund Contribution shown in the funding Summary Table is an aggregate total of several
parts. Each year the contribution toward Local Roadway reconstruction or pavement reclamation is as
follows:
Year Portion of General Contribution
1999 $193,000
2000 $213,000
2001 $233,000
2002 $253,000
3. The remaining portion of the General Fund Contribution funds the Transfer to the Trail Fund and the
City's Sealcoating efforts. For example in the year 1999:
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D. STO&1V1WATERMAi~AGE1"1ENT
1. Project Descriptions
During 1998, the City of Shorewood commissioned WSB and Associates, Inc. to prepare a stormwater
management plan. This plan is to generate l.0 foot aerial topography for the City and to outline and
prioritize the entire stonnwater management projects and management.
It is estimated that a complete stonnwater management plan will cost the City of Shorewood
approximately $90,000. As part of that plan, aerial topography was performed in the spring of 1998.
Both digital and mylar productions will be delivered to the City by mid September of 1998.
The stonnwater management plan is to identify key ponding areas and drainage improvements to be
completed to '1nanage" the sub-watersheds of the City of Shorewood. For several years, the City has
listed two larger projects known as the Glen Road Drainage Project and the Grant Lorenz drainage
project as key projects. The viability of these projects is to be determined by the stormwater
management plan. At the time of this report, the projects and priorities have not been decided. It is
expected that these will not be decided until early December of 1998.
Therefore, the two larger projects of Glen Road and the Grant Lorenz Drainage Project have been moved
to unscheduled projects pending completion of the storm water management plan. A funding summary
has been shown just for a bookmark as to the current starns of the fund.
2. Project Schedule
ITOT Al EXPENSES
s
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3. Funding Summary
The following funding source summary illustrates where dollars will come from to fund the project schedule:
S 158,213 S 194,968 $ 310.840
Utilit Fee Revenue $ 44.000 $ 44.000 $ 44.000 S 44.000
General Fund Contribution $ 10.000 S 10.000 $ 10.000 S 10.000 S 10.000
Mainterance Exoenditures S (22.000 S 22.0001 S (22.000 S (22.000 S (22.000
Project Exoenditures
Interest Income @ 5.0% S 4.755 S 5.674 S 6.616 S 7:581 S 8.571
Endin Cash Balance 12/31 S 194,968 S 232.64 S 271.259 S 31 0,84 S 351.411
The Storm Drainage Fund is established to fmance maintenance of the City's storm sewer system, and to fund
future drainage projects. Revenues are derived from a utility charge to all properties within the City. The
City anticipates that 50% of annual revenues will be used to maintain the system. and 50% will be available
tor drainage projects. Annual contributions from the General Fund and tax levies on special drainage districts
will complete the funding requirements for drainage projects. The amounts sho\\tTI for drainage projects are as
listed on the Storm Drainage Schedule.
The project funding flow chart which explains funding for the Shorewood Stormwater Management Program is
located in the appendix.
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E. SANITARY SEWER SYSTEM
1. Project Descriptions
a. Wirin2' for BackuD Power for Lift Stations:
It is proposed to rewire the sanitary sewer lift stations to accept backup emergency electrical power.
Currently, if a lift station fails, the City must depend on an emergency pumping service to monitor the
stations and keep up with the demand, as flows dictate. During 1997, the City of Shorewood
experienced three major storm events which eliminated electrical service to 6 or more lift stations
simultaneously. Again in 1998 during the May 15th and May 31 st storm events, the City paid in excess of
$6,500 to pump lift stations during power outages.
These type of events where more than two lift stations are without electrical service usually occur when
major electrical power substations which .serve the lake area have been damaged by high winds, ice, or
both. Under these circumstances, contractors who provide emergency pumping services are in high
demand by all of the communities who are powered by the electrical substation, and can only service one
municipality for a certain blocks of time. In the event that six lift stations are without power, as has
happened during the previous year, it is a race against time and availability of the contractor to keep the
system from causing damage to surrounding homes.
By the addition of the. proper wiring to each control panel in the lift stations, the Department of Public
Works can cycle each lift station with a backup emergency generator.
Each lift station will be rewired to correspond to the emergency generator which has been programmed
as part of the equipment schedule within the CIP. In addition, this wiring pattern also corresponds to a
new standard being promoted by the Lake Area Public Works Directors. This standard will ease the use
of a neighboring City's generator. It is estimated that the total cost of wiring all of the lift stations will
be $17,000.
b. Lift Station Rehabilitation Pro2'ram:
Periodic inspection and rehabilitation of the lift stations is required to insure smooth operation and
satisfactory service to the residents of Shorewood. One lift station failure can result in tens of thousands
of dollars in damage to adjacent homes. In 1994, the City undertook the conversion of a few of the
older lift stations to more modem, lower maintenance type systems. Most of the remaining systems
were installed in the 1970's and are due for inspection and rehabilitation.
It is anticipated that each lift station rehabilitation will cost approximately $30,000 each, with two lift
stations per year being scheduled. Due to the extensive work and cost involved with the Enchanted
Point lift station, this will be the only lift station to be rehabilitated during the 1999 construction season
at an estimated cost of $50,000.
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c. Inflow and Infiltration (T&n Control Study:
1&1 reduction is desirable from both an economic and environmental standpoint. Reducing the amount
of clear water in the sanitary system should reduce the charges levied by the Metropolitan Council
Environmental Services (MCES) and reduce the operating time of the lift stations.
On November 19,1996 the City of Shorewood entered into a Grant Agreement with the Metropolitan
Council Environmental Services Division (MCES) to evaluate the Inflow and Infiltration (III) of clear
water into the sanitary sewer system. The grant is part of an ongoing program to reduce the amount of
III across the Minneapolis-metropolitan area.
During the period of July 20 and July 29, 1998, the City utilized the services ofVisu-Sewer Clean and
Seal, Inc. to televise 29,729 feet of sanitary sewer pipe. Enchanted Island and along the Shorewood -
Deephaven municipal boundaries were identified as a priority areas suspected of high III rates.
Enchanted Island contained significant points of III. The Shorewood - Deephaven portion contained
dips and sags in the pipe. In total, the inspections identified approximately 35 gallons per minute
entering the system.
Various ~epairs have been lumped together for construction in 1999. The lump sum cost of the repairs is
estimated at $22,000.
d. Sanitary Sewer System Extensions:
The existing trunk sewer system is adequate to serve the anticipated development over the next five
years. Any local extensions are anticipated to be paid for either through development or assessment at
the time of petition.
e. Cleanin1!' and Televisin1!' of the Sanitary Sewer System:
The City of Shorewood currently has a contract with Visu-Sewer-Clean and Seal to perform cleaning of
the entire sewer system over a five year period. This equates to approximately 49,600 feet of sewer
main per year. The contract for this service will be complete at the end of the 1999 calendar year.
Prior to 1998, the City has contracted to have sanitary sewers cleaned but not televised. As part of the
1998 CIP, the City began to televise sewers to identify problems within the sy~tem. Problems can vary
from cracked joints which let inflow of groundwater into the system, to nearly collapsed lines which can
result in expensive damage to adjacent homes.
The CIP has programmed an annual expenditure of $16,000 annually ($4,000 cleaning and $12,000
televising for 1999). This effort will outline the following years CIP repairs to the system.
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2. Project Schedule
a $ 17,000
b Enchanted Point Lift Station Rehab $ 50,000
c Infiltration Reducion & Re airs $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000
d Remainin Lift Station Rehabs 2 Per Yr $ 60,000 $ 60,000 $ 60,000 $ 60,000
e $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000
f Grant A plication Projects (1) $ 80,000 $ 80,000
TOTAL EXPENSES $ 105,000 $ 178,000 $ 98,000 $ 178,000 $ 98,000
Notes:
(1) The Metropolitan Council of Environmental Services (MCES) is anticipating a $40,000 matching
grant in the year 2000 and the year 2002. The City would match the $40,000 for a total expenditure
of $80,000. The grant revenue has been shown in the Funding Summary Table for the years 2000 and
the year 2002.
3. Funding Summary
1999 2000 2001 2002 2003
Beginnin Cash BaI1/1/ $ 1,200,000 $ 1,060,875 $ 914,197 $ 805,852 $ 652,798
Revenue From 0 erations $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ 750,000
Operatin Ex enses $ 780,000) $ (780,000) $ $ (780,000) $ (780,000)
Capital Outla Pro'ects $ (105,000) $ (178,000) $ $ (178,000) $ 98,000)
Capital Outlay Equipment $ (30,000 $ $ $ $
$ 40,000 $ 40,000
5.0% $ 25,875 $ 21,322 $ 19,655 $ 14,946 $ 13,120
Endin Cash Balance 12/31 $ 1,060,875 $ 914,197 $ 805,852 $ 652,798 $ 537,918
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2. Project Schedule
proj Descri tion 1999 2000 2001 2002 2003
a $ 17,000
b Enchanted Point Lift Station Rehab $ 50,000
c Infiltration Reducion & Re airs $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000
d Remaining Lift Station Rehabs 2 Per Yr $ 60,000 $ 60,000 $ 60,000 $ 60,000
e Annual Cleaning & Televising $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 16,000
f Grant Application Projects (1 $ 80,000 $ 80,000
TOTAL EXPENSES $ 105,000 $ 178,000 $ 98,000 $ 178,000 $ 98,000
Notes:
(1) The Metropolitan Council of Environmental Services (MCES) is anticipating a $40,000 matching
grant in the year 2000 and the year 2002. The City would match the $40,000 for a total expenditure
of $80,000. The grant revenue has been shown in the Funding Summary Table for the years 2000 and
the year 2002.
3. Funding Summary
1999 2000 2001 2002 2003
$ $ 1,060,875 $ $ 805,852 $ 652,798
Revenue From Operations $ $ 750,000 $ $ 750,000 $ 750,000
Operatin Expenses $ $ (780,000) $ $ (780,000 $ (780,000)
Ca ital Outlay Pro'ects $ $ (178,000 $ (98,000) $ (178,000) $ (98,000
Capital Outlay Equipment $ $ $ $ $
$ 40,000 $ 40,000
5.0% $ 25,875 $ 21,322 $ 19,655 $ 14,946 $ 13,120
Endin Cash Balance 12/31 $ 1,060,875 $ 914,197 $ 805,852 $ 652,798 $ 537,918
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F. PUBLIC FACll1TIES AND OFFICE EQUIPMENT
1. Project Descriptions
a. Computer Equipment:
Includes 1 computer workstation with 17 inch monitor for the Geographical Information Systems,
color printer. In addition, a color scanner is needed for the newsletter and general office applications.
The estimated cost is $5,500 for the year 1999.
b. City Hall Carpeting:
Replacement of carpeting for the office areas, hallways and coatroom of City Hall is scheduled for the
year 2000.
c. Copier Replacement:
The last time the copier was replaced at City hall was in 1993. It is hoped that it will continue to
work well through the year 200 I at which time it will take a secondary status to a new machine.
2. Project Schedule
a
$
$ 5,500 $ 7 000 $
$ 5,500
b
$ 7 000
C
TOTAL EXPENSES
$
$
3. Funding Summary
S 59.731 S 55 587 S 49,801 S
S 15.000 S 15.000 S 1 5 000 S 15.000 ;
i
S 5 500l
Caoital Outlay Pro'ects S
ransfer to Trail Fund S 15 000) S 5.000l S
Interest Income 5.0% S 1.356 S 1.215 S 1.270 S 1,677
otal Fund Balance Dec 31 S 55 587 S 49.801 S 40.796 S 52.066 S 68.743
Desi nated for Office Equip 12/31 S 14,500 S 29,500 S 29.500 S 44,500 $ 59.500
Undesi nated Fund Balance 12/31 S 41.087 S 20.301 S 11.296 S 7.566 S 9243
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G. EQ lilPl\tIENT
The Equipment Replacement Schedule, as laid out on the next page, identifies the ye3I that
each piece of equipment is likely to need replacement. The overall purpose of the schedule
is to help us identify the fmancial resources that will be necessary to maintain an
economical Public Works fleet that meets the City's needs. It is important to understand
that the replacement schedule is typical for each piece of equipment. It is the City's policy
to replace vehicles when necessary, not just when scheduled. If a vehicle's life can
reasonably be extended beyond when it is scheduled for replacement, it will be done. If a
vehicle has a record of costly repairs and an analysis indicates early replacement will be
cost effective, the vehicle may be moved up in the schedule. All such schedule changes are
done with City Council approval.
Several pieces of equipment have been extended beyond the original estimated replacement
schedule. The Sweeper was originally scheduled for replacement during 1997. Although
there have been several costly repairs completed to this vehicle, the decision has been made
to forego major trade in value in exchange for operational life of the machine. Therefore,
replacement has been extended yet another year to the year 2000.
Similarly, a 1988 Ford Dump Truck (Unit 33) was scheduled for replacement in 1998.
Staff decided that replacement could wait until 1999. This vehicle as of late has been
showing an increased number or serious repairs. More importantly, breakdowns of this
vehicle have impacted the level of service the Department of Public Works is able to
provide during major events. During the storms of 1998, this vehicle broke down on two
separate occasions forcing staff to take this out of service during these events. Therefore,
this unit is proposed for replacement in the spring of 1999.
Several other trucks have been extended out in the equipment schedule. Tnese have been
noted in the schedule as appropriate.
Tue last purchase scheduled for 1999 is a portable generator for the sanitary sewer lift
stations. This item will be funded by a transfer of $30,000 from the sanitary sewer
Tue funding source summary illustrates where dollars will come from to fund the
equipment schedule.
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1-
r EQUIPMENT REPLACEMENT SCHEDULE
iUHNeDl KIST I ,./ 200:/ I I
ACQ LEE TROF COST
R-C r" .
UHrr " " ,. ., .. t' '"' " .. .. . If .. 201:1 201:i .. .. ..
/10. OESCRIPTlOH DATE fYRSl IlASl8 1999 2000 2001 2002 2003 2004 I 20011 2007 2008 2009 2010 2011 201Z 2013 2018 2017 2018
7 '77 ROSCOE ROLLER 15 1996 \0900 14,709 1 I
21 'S7 TRAIL ICING TRAILER 20 2007 4.700 I I 9.537 I I
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22 'S7 FORO 555 BAClCHOE 15 2002 48.000 I 72.781 i 174,423
32 '38 BEUTHLlNG ROLLER 15 2003 10.900 17,519 I 41.985
33 'S8 FORO LSOOO DUMP 10 1998 69.803 59.100 I I 159.144- I
35 'S8 FORO 39tOTRACTOR 15 2006 16.000 30.528 I
36 'S8 MOBIL SWEEPER 10 1998 1I2.ooo 151.141 270.670 I I
38 '90 fNGERSOLlJRANO AIR COMP 15 2005 11.600 20.948 I I I I
40 '90 JOHN DEERE AMT 622 7 1997 4.700 I I
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41 '90 TOPS TRAILER 20 2010 1.160 2.803 I
42 JACKSON T ANOEM AXLE TRAILER 20
45 'S9 FORO WATER TRUCK 15 2007 25.000 50.728 ,
46 TENNANT FLOOR SWEEP1:R 5/92 10 2002 2.500 3.791 I I 5.789 I
47 '92 FORO Ft 50 4X2 P1ClCUP 6192 8 2000 18.000 22.915 36.524 I 27.293 I I
48 '93 TORO GROUNOSMASTER WI8ROOM 3/93 7 2000 17163 , 20.6.13 30.995 I 46.504 I
49 '93 FORO F350 to FLATBED 4/93 10 2003 20.385 29.160 I 52 220 I
50 SPEED AWARENESS DISPLAY 12193 10 2004 12.205 17.459 I I 31.266 I
151 mAILER MOUNTED WATER PUMP 3185 20 2003 3.200 8.197
52 94 FORO F350 DUMP 7/94 6 2000 30,450 34.501 ! 48.941 I 59.423 98.478
4'2"-48- WALK BEHIND MOWER 5/95 IS 20101 2.360 4.518 I
EDWARDS sIOE.....OUNT FLAIL MOWER 4195 15 20101 6.200 I 11.368 I
53 '95 FORO F350 4X4 PlClCUP W/PtOW 8195 7 20021 25.000 30.026 45.147 i 67.885
54 '96 FORO LN6000 DUMP w/PtOW &. SNO 8195 10 20051 60.500 86.542 I 154,983 I
55 '95 FORO F3504X4 PlCXUP W/PtOW 8195 7 2002 i 22.700 I 27.263 4.0.994 I I 51.640
56 '95 CAT IT28F LOADER 6195 20 20151145.452 I 372.504 I
57 '95 TORO GROUNOSMASTER 4195 7 2002 14.264 I 17,131 25.759 I 38.732
59 96 FELLING EaUIP TRAILER (DOUBLE) 9/96 20 2016 6.150 I 15.754
58 96 t 40H CAT GRADER 5196 20 2016 155,635 I I I I 398.690
163 96 753 MELROE eoecA T 5196 5 2002 14.764- I 15,781 21.119 28.262 i 28.262
60 95 SEREeD SEWER JETTER 9196 20 2016 15.000 " I I 38.425
61 97 SKIDOO SNOWMOBILE 11/96 7 2004 6.830 7.963 , 11.973 I 18.003
85 98 FORO 8500 DUMP TRUCX 10/97 10 2008 69.803 , 99.849 I 178,814
68 98 FORO 8500 DUMP TRUClC 10197 10 2008 69.803 I I 99.849 I I 178.814-
67 98 TaRO OROUNDSMASTER 4/98 7 2005 16.370 19.661 I 29.563 I I
64 97 SAND PRO 6197 10 2007 7nO I 11 115 19.904
99 MOBILE GENERATOR SET 1/20 20 2020 30.000 30.000 I 76.851
ANNUAL TOTALS 89 100 243 880 0 136 747 84 902 25 421 127 151 79 569 323 191 36 524 Z25 897 335 007 11 973 161 329 52 220 n870 527 587 553 242 648 103 2:35 317
t<<2l:a
1. INFLA nON ON EOUtPMENT COST SCT AT 6% PER ANNUM
2. INTEREST ON CAPITAL FUND BAlANCE IS AT 5% PER ANNUM
3. REPtACEMENT COST IS Ai 75% OF ACiUAL. ALLOWING FOR SALVAGE VALUE
4. REPtAC""<:MENT COST INClUDes SALES TAX Ai 6.50%
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COST/BASIS WAS SCT IN 1991 FOR ALL eaUIPMENT PUROfASCO 8EFOfIE t 991, AND
INRATION IS CALCUlATED FROM 1991 VALUE. FOR eaUIPMENT PURCHASED IN 1991 AND
n-lEREAFTER INRAnON IS CALCULAteD FROM DATE OF AOUIS1TtON.
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("I THE ACTUAL YEAR A PIece OF EQUlPME...-r IS REl'LAC"O MAY OCCUfUeFOREiAFrCR PlANNEO OA~
CUE TO INDIVIDUAL VEHICtS PERFOAMANce AND SCR\llCE HlSTOAY
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19991 2000 2001 2002 2003/ 2004 2005' 2006 2007 2008 2009 2010 20111 2012 2013 2014 2015 2016 20171 2018
BEGINNING BALANCE 1 99.101 258.203 136.736 263.965 262.165 318.384 443.546 476.065 564.769 414.0061 555.581 51 6.412 369.983 554.339 601.892 771.01 1 929.942 643.810 363.971
1.9.933
GEN FUND TFR - PUB WKS 107.000 1 1 2.000 1 16.480 1 21.139 125.985 131.024 136.265 141.71 6 147.384 153.280 159.41 1 165.187 172.419 179.316 186.488 193.948 201 .706 209.774 218.165
226.891
GEN FUND TFR - SLMPSD 800 800 1 .000 1 .000 1.000 1.000 1 .000 1. 200 1.200 1.200 1.200 1.200 1.400 1 .400 1.400 1.400 I 1.400 1.600 1.600 1.600 J
SANITARY SEWER FUND 30.000 I 38.425 76.851
I EQUIP CERT/lNTERFUND LOAN
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I REPA YMT OF LOAN @ 5% (NT
INTEREST INCOME - 5% 10.403 9.513 9.149 1 2.808 14. 135 18.559 22.405 25.357 23.8431 23.619 26.1 17 21.590 22.510 28.167 33.451 41 .453 38.350 23.604 7.450 786
EQUIPMENT PURCHASES 189. 1001 1243.8801 0 11 36.741l 184.902) 125.4211 11 27.1 511 179.5691 /323.191) 136.5241 1225.8971 1335.001l f1 1.9731 1161 .3291 /52.2201 /77.8701 i (527.587)
1553.242) 1648.103) 1235.31 7J
ENDING BALANCE 258.203 136.736 263.965 I 262.165 , 318.384 443.546 476.065 I 564.169 414.006 555.581 516.412 369.983 554.339 601.892 ( 771.011 929.942 643.810 363.971 19.933 13.893
The following funding source summary illustrates where dollars will come from to fund the project schedule.
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H. PARKS
1. Project Descriptions
a. & b. Freeman Park: Concessions Buildin2 (north)
This project involves the construction of a concessions building with bathroom facilities. Currently, the
City utilizes satellite toilets as restroom facilities. The Park Commission is setting aside $60,000 for
construction of the building and an additional $40,000 for the extension of sanitary sewer to the facility.
It is anticipated that this facility will be constructed during the 1999 construction season.
For some years, the City has reserved funds to go towards the concession building. The Park Foundation
is taking a lead in the project and has raised other funds to go towards a building.
c. Freeman Park: Foul Ball Problem
The problem of foul balls going into private property at field 2 has not been resolved. Poles for netting
have been acquired, however the installation of the poles and netting must be purchased. Due to other
issues regarding the use and location of total field space, this project has not moved forward. This project
has been scheduled for 1999, however, other factors will play into the exact timing of the project.
d. Badger Park: Overlay Tennis Courts
The Badger Park tennis court is scheduled for surface treatment in 1999 at a cost $4,500.
e. Cathcart Park: Warming House I Picnic Shelter
A warming house I picnic shelter similar to the one in Manor Park is scheduled to be built in Cathcart Park
in 1999 at an estimated cost of $26,000.
f. Manor Park: Magic Square
$5,000 has been set aside in 1999 to install and asphalt square for multi-recreational use. This area has
been referred to in the past as the "magic square" and is suggested for Manor Park. Sample literature
suggests many possible configurations. Uses may include half court basketball, hopscotch, four square
and other games, as space permits. This is to be located in the northeast portion of the park in what used
to be a parking area.
g. Skatepark
Currently, a youth coalition is working on logistics of the siting and possible construction of a skate park
within the South Lake Minnetonka Area. $5,000 has been set aside to aid in this effort for the 1999
construction season.
h. Freeman Park: Access Drive Surfacing Project
The great amount of activity at Freeman Park generates a considerable amount of dust as cars travel
through the access road and parking lots of Freeman Park. A majority of the access drive has already been
paved, with the exception of approximately 1 100 feet.
Surfacing of the has been schedll;led for the year 200 I. Eight thousand dollars has been set aside for this
project. Timing of this project will be dependant upon decisions made regarding the property immediately
southeast of Freeman Park.
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i. Silverwood Warmin~ House/Picnic Shelter
This project should be planned for in 1999 and built in 2000. It would be treated like Manor Park with
lights.
2. Project Schedule
Freeman Park
a Park Buildin $ 60.000
b Sanita Sewer $ 40.000
c Foul Ball Nettin Field 2 $ 4.500
h Surface Access Road $ 8,000
Badger Park
d Overla Tennis Courts $ 4.500
Cathcart Park
e Warmin House $ 26.000
Silverwood Park
Warmin House $ 32,000
Manor Park
Ma ic Square $ 5,000
Other
Skate Park $ 5,000
TOTAL EXPENSES S 145,000 $ 32,000 $ 8,000 $ $
2.+
3. Funding Summary
::!,'!,'::::'.!::':'::.:::::.~~.ffilf_tM~m'::":':,,!'::.:,.::.:!.:.:,.::':.::I
1999 2000 2001 2002 2003
Beqinninq Cash Bal 1/1/ $ 155.483 $ 26,120 $ 17.548 $ 33.362 $ 57.771
Park Dedication Fees $ 15.000 $ 10,000 $ 10.000 $ 10.000 $ 10,000
General Fund Contribution $ . $ 10,000 $ 10.000 $ 10,000 $ 10,000
Donations $ . $ . $ . $ . $ .
Soccer Association $ - $ . $ - $ . $ -
Sports Oraanizations - Maint $ 12.000 $ 13,000 $ 14.000 $ 15,000 $ 16.000
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Parks Foundation . Buildina $ . $ 3,000 $ 3,000 $ 3.000 $ -
Capital Outlav Proiects $ (145,000) $ (32.000) $ (8.000) $ . $ -
Transfer To General Fund $ (12,000) $ (13,000) $ (14,000) $ (15.000) $ i
(16,000) I
Interest Income @ 5.0% $ 637 $ 428 $ 814 $ 1 .409 $ 1,944 I
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Ending Cash Balance 12/31 $ 26,120 $ 17,548 $ 33.362 $ 57,771 $ 79,715 I
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I. TRAILS
1. Project Description
In 1992 a Trail Plan was adopted by the City Council. That plan is now being reviewed and revised
under the direction of the Park Commission. The Commission will involve citizens early and often in
the review process. Plans derived "from the bottom up" are much more likely to be implemented with
the concurrence of the greatest number of immediately affected residents.
The Trail Fund balance is estimated to be $153,500 on December 31, 1998. No street improvement
projects are planned which would call for a trail. However, trails have been discussed in the past in
several areas:
. Extend the trail on Vine Hill Road north to Covington Road then west to S ilverwood Park.
An inquiry had also been received about extending the trail on Vine Hill even further north
than Covington.
. Petitions both for and against a trail along Smithtown Road were received in 1996.
. There has been an inquiry about a trail along Enchanted Lane and possibly the Shady
Island perimeter.
. Inquiries have been received about a way to safely get from the Lake Virginia area to the
LRT (regional trail).
. An inquiry was received on working with Excelsior on a trail along Mill Street.
. The transportation supervisor for the Minnetonka School District has identified a number of
streets along which trails or road-side walkways are recommended.
There is clearly interest in trails but there are always problems in "retrofitting" trails in already
developed areas. This emphasizes the importance of working with area residents from the initial
stages in planning any trails.
2. Project Schedule
At this time the only expenditure anticipated through additional funds for the project planning may be
needed during the year once the trail review process has been completed. At that time, the CIP will be
updated and brought back to the City Council for review and approval.
3. Funding Source Summary
... ... .. ... .... . ..... ..... ... . . . .
.....................................................................................................................
.....................................................................................................................
.....................................................................................................................
.......................................................................FOODiNG:SOURte.S:OMiIiIA\R:y.;r~(s......................................................................
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ j ~ ~ ~ ~ ~ j ~ j ~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~~ j ~ j ~ ~~ j ~ ~ ~ ~ ~ ~ ~j~ j ~ j~ ~~ j ~~~ ~r ~ ~ ~ j ~ ~ ~:: ~::::::::::::::::::: ~::::::::::::::::;:::: ~::::::::::::::::::::::;::~
:::::: i::::: ~;::: ~ j ~ j ~ ~ ~ ~ ~ ~ ~ ~ ~ j ~ j ~ j ~ j ~ j ~ j ~ j ~ j ~ j ~ j ~ j ~ j ~ j ~ ~ ~ ~ ~ j ~ ~ ~ j ~ ~ ~ ~ ~ ~ ~ j ~ ~ ~ j ~ ~ ~ ~ ~ ~ ~ j ~ ~
1999 2000 2001 2002 2003
Beqinnino Cash Bal 111/ $ 153,500 $ 180,554 $ 215.459 $ 247,137 $ 275.506
Transfer . Public Facilities $ 15.000 $ 15,000 $ 10.000 $ 5,000 $ . i
Transfer From Local Roads $ 13.650 $ 14.650 $ 15,650 $ 16.650 $ 17.650 I
Plannina $ (6.000)
Interest Income @ 5.0% $ 4.404 $ 5.255 $ 6.028 $ 6,720 S 7.329
Endina Cash Balance 12/31 $ 180.554 $ 215.459 $ 247.137 $ 275.506 S 300.485
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III. CAPITAL FINANCE PLAN
The City recognizes the importance of maintaining a reasonable funding level for public
improvements, equipment, and depreciation of current City assets. Therefore this CIP
projects an increase of generally between 4% and 5% annually in levy revenues allocated
for capital improvements.
The Funding Source Summary chart below projects the property tax levy for capital
improvements through 2003 and identities the levy by type of improvement. The Funding
Source Summaries in the various sections of this program are a major part of this Finance
Plan. Each functional area summarized here is explained in detail in the funding source
summary chart in each functional area.
Maintaining a reasonable Capital Reserve fund balance is an essential element in the
financial stability of the City. It can be an important factor in maintaining and improving
our good bond rating. Such a reserve can serve as a sound financial resource. It can serve
as a depreciation fund for City Assets. In addition, it can allow for short term or interim
internal borrowing for projects or equipment. This can reduce the cost of borrowing by
allowing for combined bond sales at the most advantageous time.
The last portion of the Capital Finance Plan is a proposed 1999 Capital Improvement
Budget. It adopts, as a budget, the projects identified in this document for the year 1999
and authorizes purchases and preliminary project expenses up to and including a feasibility
study for those projects pending Council approval of appropriate agreements. This budget
needs to be adopted by the City Council in an action separate from acceptance of this plan.
In the year 2000, Shorewood's Tax Increment Financing (TIP) district is scheduled to go
out of existence. If State imposed levy limits are allowed to expire, given a constant tax
rate, it is estimated an additional $65,000 would be available annually. A majority of these
funds may be available for capital improvements. The following priorities should be
considered: 1. to reallocate $10,000 annually to the park capital fund (from the general
fund); 2. to allocate $15,000 annually for the trail fund which is scheduled to gradually lose
financial support from the public facilities capital fund; and 3. the remainder of available
funds should be allocated to the street reconstruction fund.
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Streets:
Reconstruction $ 193,000 $ 213.000 $ 233.000 $ 253,000 $ 273.000
Overlay 80.000 80,000 80.000 80,000 80,000
S~alcoating 55,000 55.000 ... .55.000 . ....55.000 .55,090
Biturnin()LJ~.P~tching ... ............ .... 3?,000 .. m32,009 . .. ....~?,009 32,090 . ..~?,OOO ..
Storm Drainage 10.000 10.000 10,000 10,000 10.000
Equipment Replacement 107.800 112.800 117.480 122.139 126.985
Park Capital 10,000 10,000 10.000 10,000
Public Facilities-Office Equip 15.000 15.000 15.000 15,000 15,000
Total..General...Fun(l..c;apital..Levy 1 492.800 $ 527.800 $ 552.480 $ 577,139 1 691,~85 ..
Annual Capital Levy Increase-% 7,10% 4,68% 4.46% 4.31%
A summary of General Fund capital levies is shown above. The capital levy is budgeted in
the General Fund as transfers to the various capital improvement funds.
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CITY OF SHOREWOOD
RESOLUTION NO. 98-
A RESOLUTION ADOPTING A CAPITAL IMPROVEMENT BUDGET
FOR THE YEAR 1999
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WHEREAS, the Shorewood City Council wishes to carefully plan and
coordinate City public capital purchases and projects over a five year period matching
physical needs with financial resources; and
WHEREAS, the City Council has adopted a Capital Improvement
Program for the years 1999 through 2003 for this purpose; and
WHEREAS, it is the intention of the City Council to have the first year of
the five year Capital Improvement Program document serve as the capital budget for year
1999.
NOW, THEREFORE BE IT RESOLVED that the City Council
hereby adopts those purchases and projects identified to be made in the year 1999 in the
Project Schedule of the 1999-2003 Capital Improvement Program as its 1999 Capital
Improvement Budget.
BE IT FURTHER RESOL VED, that the adoption of said budget
authorizes purchases, and preliminary project expenditures up to and including feasibility
study for those projects identified to be undertaken in the year 1999 pending City Council
approval of appropriate agreements and operating budget adjustments.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this
day of 1998.
ATTEST:
TOM DAHLBERG, ~IA YOR
JAMES C. HUR~I, CITY ADMINISTRATOR
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A. BACKGROUND
The CIP document has been kept brief Each section includes: 1) a brief description
narrative explaining each project, 2) a five year project schedule, and 3) a funding source
summary which shows where funding will come from and flow the planned projects will
affect City fund balances.
This section of the Appendix offers a more in depth description of the background and
current status of the various areas of the CIP.
********
WATER
Expansion of the 'Vater Distribution Network:
The City is currently operating under a policy to respond to petitioners for water by
undertaking a feasibility report which will take into consideration a "break even" analysis.
Under this practice, a portion of the new user's revenues over a fifteen year period may
be credited towards the amount of the assessment. One hundred percent of all of the
project costs will be assessed, with the minimum assessment being $5,000.
Petitions for the extension of watermain will require acknowledgment on the petition by
100 percent of the affected parcel owners. This would include any parcel adjacent to a
watermain being extended to service the area providing the petition. Under rare
circumstances, a petition which does not have 100 percent of all affected property owners
petitioning for the project would be considered by the City Council, providing there is a
four-fifths vote to proceed with the petition. .
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STREETS
The need for safe, well-maintained streets has been recognized as important by the City of
Shorewood, as well as by the traveling public in general. Traditionally, street maintenance
functions have annually been budgeted in the general fund as follows: patching $30,000;'
and seal coating $35,000. In addition, funds have been set aside for street overlays
($80,000 per year) and reconstruction of streets ($530,600 in1999). The amount being
designated for sealcoating is being significantly increased beginning in 1999. Public
Works and Engineering believe that it may not be economically advisable to continue
maintenance functions without reconstruction or pavement reclamation procedures.
Proper drainage and subgrade of a roadway are essential to long pavement life and are left
uncorrected with a simple overlay.
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Pavin2: for Street Improvements:
In the 1992-1996 CIP policy considerations were identified. Specifically design standards
and financing options were considered at length by a task force. The City Council
established and accepted the final report of the Street Reconstruction Financing Task
Force in 1992.
During 1993, the Council considered a special assessment ordinance consistent with the
recommendations of the Task Force of assessing one-third the cost of a typical street, and
similar to the program described in the 1993-1997 CIP. The Council determined that the
proposed ordinance should not be adopted at this time. There was concern voiced for the
actual benefit to property owners from improving collector streets, for the concept of a
special assessment adding to the Ittax burden", for truck traffic due to construction.
In addition, during that time period the reconstruction of several roadways were
postponed until a comprehensive water distribution plan was in place to insure the
integrity of any newly reconstructed roadways. In 1997, the City Council chose to forego
further "city initiated" expansion of the water distribution system. As such, roadways that
need restoration are to proceed without the watermain utility, unless other system needs
or neighborhood petitions warrant the installation of the water utility approved by the City
Council.
During 1997, a pavement management and rating system was also initiated to inventory all
of the public roadways within the city. Each year all of the roadways will be re-evaluated
to account for the changing condition of each street. Preliminary cost estimates for
reconstruction, pavement reclamation, overlay projects and seal-coating were calculated
to aid in determining the best cost benefit for each action. Capital improvements for
reconstruction, pavement reclamation, and overlay will be planned utilizing the pavement
management system to aid in the prioritization of pavement rehabilitation processes.
This CIP document schedules an increase in the taxing effort for this purpose. It is
accelerated by $20,000 per year. The annual overlay effort remains constant at
approximately $80,000. The City Council recognizes that the use of no special assessment
revenues may require additional general funds going to the street reconstruction account.
This can be done by increasing the scheduled transfer in the CIP or surplus fund transfers
on an annual basis. Any tax revenues returned to the City upon the end of the Shorewood
Tax Increment Finance District in the year 2000 should be, at least partially, designated for
the street reconstruction fund.
MSA Streets Defined:
Minnesota cities with populations greater than 5,000 are allowed by state statute to
designate 20 percent of the total street mileage under their jurisdiction as Municipal State
Aid (MSA) streets. MSA streets are eligible to receive a portion of State Gasoline Tax
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revenue for construction and maintenance. Not all streets qualify as MSA routes.
Designated routes must function as a street that collects neighborhood traffic and
intersects with either a state or county highway, or another MSA route. Designations of
streets by the City Council as MSA routes must be approved by the Minnesota
Department of State Aid with any reconstruction efforts to meet MSA standards to utilize
these funds. In 1990, Shorewood became a part of the MSA system. Currently, the
amount allocated is about $229,000 per year. Approximately, 25% is being utilized on
program management, planning, and easement acquisition for future MSA projects. There
is a potential penalty for not using the funds on a timely basis. Construction funds from
MSA may not be used for local utility improvements (i. e. watermains, sanitary sewers
etc.). However, funds may be used for storm sewers (within the state aid roadway),
sidewalks, and trails. Street planning should incorporate trail plans as adopted by the City
Council (see Park and Trail section).
Improvement Projects
The average estimated project cost per mile of reconstruction to MSA standards is
approximately $1,100,000, including an allowance for storm sewers, design, and
construction inspection.
For 1999 there are no full reconstruction projects being proposed for MSA streets. This
is due to the need to revise the comprehensive trail plan and associated design criteria, and
the perceived impacts to the local neighborhoods to reconstruct a street to MSA
standards. The comprehensive trail plan is currently being reviewed and revised to identify
specific needs and evaluate perceived impacts trails would have on local neighborhoods.
Since trails can dramatically impact the cross section of a roadway, reconstruction to the
MSA routes have been postponed until such time as all of the design criteria for trails and
roadways can be combined. It is hopeful that the design criteria for streets and trails can
be determined in time for the reconstruction process during the year 2001.
Various Access Improvements & Closures to Trunk Hig:hwav 7
During 1997, the MnlDOT requested that the City of Shorewood participate in several
access closures and improvements with intersections to TH 7. The City Council held
public information meetings, conducted a mail survey of affected property owners, and
participated ina traffic study during trial closures of the subject intersections.
Input received during public feedback portion of the study indicated that several of these
access points were being used as a short cut through local neighborhoods to access TH 7.
Of particular concern is traffic originating from the Country Club RoadlCR 19
intersection, traveling south on Country Club Road, east on Yellowstone Trail, and onto
the various access' to TH7. It is desirable that traffic which utilizes these short cuts
remain on CR 19 to access TH 7, versus utilizing local neighborhoods.
III
. Standard local
. Substandard local
. Other
24'+
20-24'
less than 20'
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Under MnlDOT's program, these access closures and improvements would be submitted
for approval within a competitive funding program with other municipalities. These
modifications would be completed by the City of Shorewood, with Mn/DOT participating
by funding all or a portion of these projects. Under the current request by MnlDOT, a few
intersections were considered for closure, while the remaining will require improvements
to increase the capacity of the remaining intersections.
LOCAL STREETS
Desig:n Policv:
When the City determines that a street should be reconstructed (work beyond patching,
seal coating, and overlay), it is the policy of the City Council that it would be rebuilt to its
current width. Current width could be adjusted by the City Council upon request of the
property owners or by the Council following a public information meeting if traffic counts
or safety considerations suggest a wider street is warranted.
The City's Street Reconstruction Financing Task Force broke the local streets down into
three categories:
There are safety and legal concerns in reconstructing a street today to less than a standard
design width. Currently, a standard lane is 12.0 feet in width, not including gutters or
shoulders. These issues need to be considered carefully for any projects involving any of
the more narrow streets within the City of Shorewood.
Pavement Rehabilitation
In the past, local street reconstruction needs have been coordinated with the city-wide
water system implementation plan to minimize disruption to affected residents and traffic
flow, and to reduce costs. In 1997, the Shorewood City Council chose to forego any
additional "city initiated" expansions to the water distribution system. Therefore, street
reconstruction is to proceed without the addition of the watermain utility, unless specific
system needs or neighborhood petitions for the utility warrant the installation at the time
of street reconstruction.
In 1997, the City undertook a pavement inventory and management system (referto MSA
roadways for more discussion of the pavement management system). Cost estimates
compiled as part of the pavement management system helped define a need to reduce the
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overall cost of rehabilitating a roadway while providing a good cost benefit ratio for the
dollars planned to be expended.
As such, pavement reclamation was examined as a cost efficient method for certain streets
within Shorewood. Pavement reclamation is a process that involves the grinding and
mixing of bituminous surfaces with the underlying aggregate base materials. The mixture
is then re-graded, and compacted to a normal crown of a typical roadway. These
materials are then exposed to traffic for approximately two to three weeks. Once re-
graded, a 3 inch bituminous overlay is placed over these new base materials.
It is noteworthy that pavement reclamation is good only for those streets that have
sufficient sub grade strength and are not completely saturated. Although the life of the
roadway is not as long as a newly constructed roadway, the cost benefit ratio makes
pavement reclamation an attractive alternative where the subgrade materials will permit
this type of pavement rehabilitation.
Sealcoatin2
As an addition to the CIP schedules, sealcoating has also been indicated as a specific line
item this year. In an effort to decrease the cycle between seaIcoating, the amount
allocated each year has been increased from $30,000 to a schedule which promotes
seal coating every 7 years. Although the total amount varies according to the areas
specified for sealcoating each year, the amount will generally fluctuate between $70,000 to
$80,000 per year.
Sealcoating of the streets on a 7 year cycle will restore traction, seal minor cracks to repel
moisture which damages the subgrade materials, and helps to protect areas that have been
patched from spalling. It is intended that dollars set aside for seal coating may also be
used for crack sealing roadways, in addition to seal coating.
********
STORMWA TER
Stormwater management can be broken down into two categories. The first category are
regional drainage issues which serve larger tributary areas (10 acres or more). The second
area is considered miscellaneous drainage maintenance projects which can serve a larger
area, but routinely are maintenance issues that have smaller tributary areas.
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Re2iona) Issues
New Legislative mandates require that municipalities update their stormwater management
plans The City is currently updating the stormwater management plan to identify, record,
and prioritize stormwater projects and solutions; As such, prioritization of regional
stormwater projects will be completed as part of the final stormwater plan.
MisceJlaneous Maintenance Proiects
The major goal of the first few years of this capital program will be the implementation of
projects that are funded with the Storm Water Utility Fund. These projects are, by
definition, small in scope. No single project should be larger than $15,000, and it is
anticipated that they will average about $3,000.
The City sets aside $22,000 per year to fund miscellaneous projects to correct drainage
problems. Miscellaneous drainage projects are prioritized according to the outline or
ranking system listed below. Projects will be initiated and completed in rank of priority,
and then according to the date of the complaint.
Criteria For Minor Drainal!e ProieetsTo Be Funded Bv Stormwater UtiJitv
GENERAL-
Projects to be funded under this utility will include only
those projects that are estimated to cost less than $15,000.
Projects will be completed in order of priority, as defined
below and as categorized and dated by the Public Works
Director. Where two (2) or more projects have the same
priority, the older of the projects will be completed first,
funding permitted. Total project spending per year will not
exceed $30,000 or the fund balance, whichever is smaller.
1) PUBLIC SAFETY AND HEALTH
Primary attention will be paid to those projects that impact the public health or
safety. These projects would include ice problems on the road, erosion that is
causing a hazardous structural problem (Le. undermining a road), or storm water
that is causing a significant health problem (such as flooding the sanitary system).
2) SUBSTANTIAL FINANCIAL IMPACT TO THE CITY
This category will include those projects that, while not endangering the public
health, will still have a negative impact on the residents as a whole. Projects in this
category include minor infrastructure replacement that cannot be funded cost
effectively by other means. Other potential projects include erosion causing
property damage and minor structure replacement.
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3) PUBLIC NUISANCE
This category includes those projects that cannot be considered a substantial
hazard, are not likely to cause a financial loss to the City, but are a public nuisance.
These projects include standing water in the roadway, unwanted flooding in public
parks, and minor erosion projects.
4) PRIVATE NUISANCE
Finally, those projects that are a nuisance to a single residence or small group of
residences that the City Council deems that the City has some responsibility to help
correct. These projects include those instances where a large drainage area is
causing a problem to a small area, and the homeowner(s) is (are) willing to allow a
right-of-entry to City crews without cost.
Miscellaneous Maintenance
The following items are only excerpts taken from a list of drainage problems and
complaints to demonstrate prioritization of problems.
Priority 1. Public Safety and Health
. Minnetonka Boulevard culvert crossing
Priority 2. Substantial Financial Impact to City
. Johnson Property
Priority 3. Public Nuisance
Priority 4. Private Nuisance
. Rear yard drainage problem at Brown residence along Harding Lane
. High water level - Lake William, Buesgens 20090 Excelsior Boulevard
. Korin drainage problem, 6135 Cathcart Road
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SANITARY SEWER
In 1995 the MCES established a Task Force to review its cost allocation methods. At the
present time, the MCES uses a single rate system which allocates its current operating
expenses to the user communities on the basis of the wastewater flow each community
contributes. Some communities, particularly the core cities, have argued that it is more
costly to serve outlying communities and, therefore, those communities should be charged
a higher rate. To assist in investigating the current MCES rate structure, the Task Force
established a technical advisory committee, to which the Shorewood City Administrator
was appointed.
An important recommendation that the Technical Advisory Committee made to the Task
Force deals with inflow and infIltration (1&1) reduction. A study recently conducted
indicates that the MCES could save $2 million per year if all 1&1 in the sewer system were
reduced to normal levels. The suggestion prepared by the Task Force to the MCES was
to allocate a $1 million per year in the form $50,000 maximum loans to user communities
for 1&1 reduction programs. The communities would pay the loans back at the rate of
$10,000 per year. However, if progress can be shown toward reducing 1&1, the loans
would be forgiven. The recommendation was adopted for at least partial funding and
Shorewood has received matching grants totaling $20,000.
PUBLIC FACILITIES AND OFFICE EOUTPlVIENT
Computer Improvements
The Local Area Network (LAN) at the start of 1997 consisted of ten Macintosh
computers on an Apple server with one PC operating outside of the network. The PC was
implemented to begin the development of a GIS system which was not available on a
Macintosh platform.
During 1997, Staff has identifIed three key areas that need to be upgraded to improve
productivity in the office related to the exchange and manipulation of data fIles:
. additional printer
. modem connectivity for both Macintosh and PC
· interoffice connectivity between Macintosh and PC
The addition of PC' s to the network made it necessary to upgrade the LAN capabilities to
communicate on a dual platform basis. This was accomplished by the addition of a PC
workstation running Windows 95 as a secondary server. The existing Apple server
continues to run the heart of the LAN system. Ultimately, it is anticipated that the PC
server will become the primary server and will help facilitate items such as remote access.
The long term technological plan includes allowing the opportunity for those persons or
departments to switch to the PC platfonn because of software or technology reasons, but
still allow the Macintosh to run on the LAN to provide those services it is best at such as
desk top publishing.
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PARKS
Shorewood Park Foundation
For the following reasons, the City of Shorewood determined that a separate, non-profIt
corporation should be established for the general improvement of Shorewood's parks:
There is increasing pressure to reduce the increase of property tax dollars for
park improvements.
· A park improvement referendum was defeated in the Spring of 1993 which
means borrowing funds is not an option.
· Federal and state funding for recreation continues to decrease.
There is increasing pressure for more and better facilities for organized sports
at Freeman Park.
· Improvements likely funded from the "foundation" would clearly benefIt those
who participate in organized sports. This would add to the general quality of
life for the entire Shorewood Community and open up the potential for more
residents and civic organizations to participate in recreational activities.
The following are the objectives of the Shorewood Park Foundation:
· Add to the general quality of life for the entire Shorewood Community;
· Allowfor more residents and civic organizations to participate in recreational
activities;
· Provide an opportunity to encourage donations to Shorewood's parks;
· Serve as a vehicle for cooperation and coordination of human resources to
support, operate and approve Shorewood's park facilities;
· Reduce the use of property tax dollars for park related expenditures;
· Raise and distribute funds for a portion of the cost of maintaining Shorewood's
parks, park capital improvement projects as listed in the City's Five Year Parks
Capital Improvement Program, and park improvement projects beyond the
scope of the fIve year program;
· Work with the City to apply for and provide matching and in-kind
contributions for various recreational grants; and
· Provide for an organized means to review, prioritize, recommend and
undertake park improvement projects.
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B. UNSCHEDULED, POTENTIAL PROJECTS
Tne following projects have been identified as potential future projects which have been
discussed in general tenn5. At this time there is not enough information to need to assign a
year to these potential projects:
. At some point in time, the City may be interested in providing a satellite fire station in
the western portion of the City.
. There is a serious erosion problem along a 200 foot section of the lake side of Timber
Lane. A cost effective plan needs to be agreed upon so cost estimates can be acquired
and the project undertaken.
. The basement level of City Hall. particularly the east side should eventually be
"fInished" and made useable. Within five years. the property f1le area in the upper level
will be filled to capacity, Several offices and a meeting room could be built downstairs
to make more room upstairs for fil7s and a copying I work room.
. The Lake Minnetonka Cooperation City Administrators Group has identified a need and
has begun working on the concept of a joint animal contro,l facility to be built in Orono.
There is no feasibility report or cost estimate at this time. Shorewood and other cities
will be asked to assist in the cost of building the facility.
. The Badger well house building does not meet code and is in poor shape. Engineer's
estimates to build a new smaller building came in high and therefore no action has been
taken. The Friends of the Southshore Center have asked that additional parking spots
be made available in the area west of the well house.
xvi
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Citizen C0ntact
?rc:liminary me~ting to
:xpiain reason for ?roje=::
design options and possibie :05[5
Information mee::.!"!!:! to
expiaio dt:sig-n &: ?fCpOSec ~sessment
- ..' -.. -- . .-_..
Public hearing on
the proposed proj:c:
tt'-:..
At lC2St one letter with scheduie
iJeiore proje:: begins;
at le~L one update during COOSU'Uction
~nai .-\ssessm::u :1eari.n2
(C311 De :ombiileC .",:t.~ rirst h;'.;n2
wo:::: rir.a! costs are k..'O\llni -
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City of Sborevvood
Public IrnDrOvement Process
for Special Assessment Proiects
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Preliminary cornmem on petitioned proje::::
Feasibiury r:poCL:
~repare COSt estimate. prt'.It:C: budget. & s~hedule;
oe:CCOllne beoefited area &: proposed assessments
Mail ilcarill~ notices:
prepar::: ::nginc::ir.g agr:::nem
Prepare pia 1~ & spc::s
-......
Take bids ..I: COffip>lCe 'NiEh estimates
Prepare & e~e":.tte contraet:
initiate & adminisler constnlction;
prepare [inilJ 3l~e5Sment roU
P:':pare & mail jlcuing notic:s
C:::tiiy J.Ssessme:lt ~: Counry Auditor
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Caundl De:::sions
MoCifyiappro",; :::1puai improvemen:
progr:ur. :.ndlcr bUQ2e::
or resolution dec:;;.;ng 3<ieqU3~ of petitio::.:
resolution ordering pr:?ar'..uon of feasibility repon
AC;::PI ;epoe! X :;:ili tor h=."'ing
Hoid public heari.n~ on ~he orooosed oroieC':
order the improvemenz & p~~tion ~i plans:
approve e:1gi l=i-o"'1g ag:=ment
.
Approve pians..&: ord=~ ad\'~~.is::me:lt for bies
Accept bid ;\: aut!lJc".ze contract
ACC:pt work &: ::-11 f,.j final he3...ing on
proposa" ass:ssme~ts
Hoic rmai ass:s;men: :>ubuc :.e:mn2:
$: adop~ ~:sess~ent roB -
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APPENDIX
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927 · (612) 474-3236
FAX (612) 474-0128' www.state.neVshorewood. cityhaU@shorewood.state.net
Executive Summary
Shorewood City Council Meeting
Monday, December 7, 1998
"
~. .'
The regular meeting will convene at 7:00 p.m. At 7:30 p.m. the City Council will adjourn
the meeting for the special budget hearing and the regular meeting will be reconvened
following the hearing.
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Agenda Item #3A: The proposed three year extension of the agreement with the City of
Tonka Bay for managing its liquor store is enclosed in the packet. Changes are
underlined. This draft is a result of discussions between John Garfunkel and Tonka
Bay CounCilmember Bill LaBelle.
Agenda Item#3B: LightEquipment Operator Brad Mason has successfully completed his
probationary period and has received an excellent review. The requested action is a
motion making the permanent appointment of Brad Mason as an employee of the City.
Agenda Item #3C: Attracta Sign Company-, on behalf of Classis Floral Design, has
requested a sign permit for their space at the Waterford Shopping Center. The plan is
consistent with the City Code and the overall sign plan for the shopping center.
Approval requires a simple majority vote.
Agenda Item #3D: At its last meeting the Council directed staff to prepare a fmdings of fact
approving _ a conditional use permit for Pelican Car Company. The enclosed resolution -
proposes several conditions based upon the recommendations of the Planning --
Commission. - Approval requires a four-fifths vote.
Agenda Item #7: Following the Mayor's meeting of last week regarding the Fire
Department Committee, Mayor Dahlberg indicated that it would be appropriate to
appoint Woody Love as Shorewood's representative on that Committee. The City
Council could appoint a backup for Woody in January. Each of the other cities have
indicated their appointing a main representative and a backup.
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDA Y, NOVEMBER 16, 1998
CITY COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
1 . CONVENE CITY COUNCIL WORK SESSION
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Mayor Dahlberg called the meeting to order at 7:02 p.m.
A.
Roll Call
Mayor Dahlberg; Councilmembers O'Neill, and Garfunkel; Administrator Hurm;
Engineer Brown; Finance Director Rolek
Also Present: Councilmembers-elect Zerby and Lizee
Present:
Absent:
Councilmembers Stover and Champa
B.
Review Agenda
Mayor Dahlberg read the Agenda for November 16, 1998. The agenda was approved as
submitted.
2. REVIEW POLICY SURVEY
Bill Morse and Diane Traxler, Decision Resources Inc., were present to discuss the draft survey
questions with the Council.
Mayor Dahlberg explained the past policy for the City's survey, and that this year the decision was
made to approach the project a bit more scientifically. He then asked for any suggested revisions
to the draft survey questions.
Councilmember O'Neill asked if the survey has been changed at all since last time it was
discussed. It was noted that it had not been revised and that they are waiting for City Council
suggestions,
Administrator Hurm asked that questions 20 and 21 be removed due to the fact that the Council
will be changing in January of 1999. Councilmember O'Neill suggested removing questions 51
and 52 because they were covered in a different survey from the Park Commission recently.
Administrator Hurm suggested keeping the questions, but changing the wording from Parks to
Open Space, The Councilmembers agreed.
Councilmember O'Neill suggested adding a question to see if there was any interest in merging
Excelsior and Shorewood. Administrator Hurm questioned what would be accomplished with this
information, Councilmember O'Neill stated that asking the question is oI1ly to get a feel for how
the citizens of Shorewood may feel, to then get an idea if the City should pursue this subject, or
simply drop it.
Mr. Morse questioned if open space recommendations could be added to the survey to test public
opinion on these issues. Administrator Hurm will provide the representatives some information on
these recommendations.
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CITY COUNCIL WORK SESSION MINUTES
NOVEMBER 16, 1998 - PAGE 2
Councilmember O'Neill suggested adding a question regarding the impiementation of a ward
system in Shorewood. Mr. Morse stated it would be necessary to inform the interviewee of
specific information prior to asking this type of question. It was decided to include a question in
the survey regarding a ward system for Shorewood per language from the City Administrator.
The number of residents to be surveyed was then discussed. It was decided that 300 residents
would be called. It was also decided that a random sampling of the public would make more sense
on this type of survey, than a stratified sample. Councilmember-elect Zerby questioned how long
a survey of this length would take. Morse replied an average of 15-18 minutes, but varying greatly
with each individual.
Mr. Morse then asked ifth~re was going to be a Work Session in January. Staff was advised to
notify the representative of which agenda they would be placed so they would have a draft of the
survey completed.
3 . DISCUSSION OF THE PROPOSED 1999 UTILITY BUDGETS
Finance Director Rolek stated that there is no anticipated rate increase for water and sewer for the
coming year. He then reported on the water operations budget. A discussion was held on the .
water operations budget for the Munitech contract. Rolek explained that the Munitech contract will
expire at the end of 1999, at which the City could make a change. There was also concern
regarding the increase in the supplies and materials portion of the budget. Rolek explained that
there is some maintenance due periodically which causes spikes in this area.
Rolek reviewed the water debt service for sanitary sewer and the difference in the budgeted amount
for support services was questioned. Rolek explained that treatment has become more affordable,
and that the billing has changed. Billing is now closer to real time, which caused a large difference
in budgeted and actual figures, leaving the city with a large difference for this portion of the
budget.
Rolek review the recycling, storm water management and liquor budgets. He stated that there is an
upward trend in the profits of the liquor stores after several years of losses.
4 . REVIEW SUMP PUMP ORDINANCE AMENDMENT
Councilmember Garfunkel reviewed the changes made to the ordinance. He stated that he is .
concerned that once a home has been inspected, the City will not then retain the right to inspect at
any time again in the future. He also stressed the importance of continuing educational programs
for the public regarding the consequences of non-compliance to the neighborhoods, and to the
surrounding lands. Garfunkel then stated that the changes made to the ordinance are acceptable.
5. REVIEW STATUS OF COUNCIL PRIORITIES FOR 1998
Councilmember Garfunkel indicated that there may be one change to report, that being the Trail
Plan review has been completed. Administrator Hurm noted that the objective will be re-worded to
address the "Trail Process." Council agreed. No other changes were made at this time.
Before adjournment, Mayor Dahlberg noted that on December 14th, the Land Conservation
Committee will present their final report to the City Council.
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CITY COUNCIL WORK SESSION MINUTES
NOVEMBER 16, 1998 - PAGE 3
6. ADJOURNMENT
O'Neill moved, Garfunkel seconded to adjourn the work session at 8:45 p.m.
Motion passed 3/0.
RESPECTFULL Y SUBMITTED,
Kristine Kitzman, Recording Secretary
T,imeSaver Off-Site Secretarial, Inc.
ATTEST:
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
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CITY OF SHOREWOOD
CITY COUNCIL MEETING
MONDA Y, NOVEMBER 23, 1998
CITY COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
1 .
MINUTES
CONVENE CITY COUNCIL MEETING
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Mayor Dahlberg called the meeting to order at 7 :00 p.m.
A.
Roll Call
Present:
Mayor Dahlberg; Councilmembers Stover, O'Neill, Garfunkel and Champa;
Administrator Jim Hurm; City Attorney John Dean; Engineer Larry Brown;
Planning Director Brad Nielsen; Finance Director AI Rolek.
Review Agenda
B.
Mayor Dahlberg read the Agenda for November 23, 1998. The agenda was
accepted as amended:
Councilmember Stover requested moving Item #3-E, A Motion to Approve an
Agreement with Southwest Trails Association for Trail Grooming Services, to Item
#4-A, making "Matters From The Floor" Item #4-B.
2 . APPROVAL OF MINUTES
A . City Council Work Session Minutes - October 22, 1998
Garfunkel moved, Stover seconded to approve the City Council Work Session
Minutes of October 22, 1998, as presented. The motion passed 5/0.
B . Regular Meeting Minutes - October 26, 1998
Stover moved, Garfunkel seconded to approve the City Council Regular Meeting
Minutes of October 26, 1998, as amended on Page 3, Paragraph 2, the spelling 0 f
Bud Koch (rather than Cook), and later in the paragraph he is referred to as "Mr.
Clark", should read "Mr. Koch" and Page 5, #10, rather than "Ridge wood Road,"
should read "Ridge Road." The motion passed 5/0.
C . Canvassing Board Meeting Minutes - November 4, 1998
Garfunkel moved, Stover seconded approving the Canvassing Board Meeting
Minutes of November 4, 1998, as presented. The motion passed 5/0.
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CITY COUNCIL REGULAR MEETING MINUTES
NOVEMBER 23, 1998 - PAGE 2
3 . CONSENT AGENDA
Consent Agenda was modified as follows: Item #3-E be moved to agenda Item #4-
A. O'Neill moved, Stover seconded approving the Motions contained on the
Consent Agenda as modified, and Adopting the Resolutions therein:
A. A Motion to Adopt RESOLUTION NO. 98-102. "A Resolution
Approving a Setback Variance"
Applicant: Kirk Davis
Location:. 5935 Seamans Drive
B . A Motion to Approve a Sign Permit for Waterford Shopping Center
Applicant: Lifetime Chiropractic
Location: 19905 Highway 7
C.
A Motion to Approve a Sign Permit for Bayside Bank
Applicant: Bayside Bank
Location: 23780 Highway 7
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D.
A Motion to Approve an Agreement for Rink Supervisory Services
E. A Motion to Approve an Agreement with Southwest Trails
Association for Trail Grooming Services (See Item #4A below).
F. A Motion to Adopt RESOLUTION NO. 98-103. "A Resolution
Amending the Development Agreement for Bowman Second
Addition"
G . A Motion to Approve the LMCIT Excess Liability Coverage and to
Not Waive the Monetary Limits
H. A Motion to Adopt RESOLUTION NO. 98-104, "A Resolution
Approving the 1998 Budget Reallocation Amendment"
I.
A Motion to Adopt RESOLUTION NO. 98-105, "A Resolution to
Accept Turn-back Property from the State of Minnesota - Highway 7
Wayside Rest Area"
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Motion passed 5/0.
4A. A Motion to Approve an Agreement with Southwest Trails Association for
Trail Grooming Services
Councilmember Stover had two concerns regarding the grooming of the snowmobile trails. She
stated that the language stating that Shorewood will publicize grooming times and days is a
concern. Councilmember Stover pointed out that since this is wholly weather driven, it cannot be
accurately predicted, and therefore publicizing may not be an option. Administrator Hurm
suggested changing the language to add "when possible."
Councilmember Stover also asked if the grooming of the snowmobile trails could be limited to
regular hours of 7:00 a.m. to 10:00 p.m. Some citizens have been bothered by the groomer going
by in the early hours of the morning, around 3:00 a.m. or so. Administrator Hurm will suggest
this to the organization, and find out if there will be a problem limiting the hours.
CITY COUNCIL REGULAR MEETING MINUTES
NOVEMBER 23, 1998 - PAGE 3
Stover moved, Garfunkel seconded to approve an Agreement with Southwest
Trails Association for Trail Grooming Services, with the inclusion of the above
recommendations. Motion passed 5/0.
4 B. MA TTERS FROM THE FLOOR
There were none at this time.
5 . PARKS - Report by Representative
A . Report on November 10, 1998 Park Commission 1\tIeeting
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Commissioner Dahlman reported on the matters considered and the actions taken by the Park
Commission at their November 10, 1998 meeting (as detailed in the minutes of the meeting).
B . A Motion Authorizing $5,000 in Park Funds to be Spent on Planning
Design Work for a Freeman Park Multi-Use Structure
Stover moved, O'Neill seconded authorizing $5,000 in Park Funds to be spent on
Planning Design Work for a Freeman Park Multi-use Structure. Motion passed
5/0.
6. PLANNING - Report by Representative
A. Report on November 4, 1998 Planning Commission Meeting
Commissioner Anderson reported on the matters considered and the actions taken by the Planning
Commission at their November 4, 1998 meeting (as detailed in the minutes of the meeting).
B. A Motion to Direct Staff to Prepare Findings of Fact Regarding a
Conditional Use Permit for Outdoor Sales and Display
Applicant: Merlin Dewing on behalf of Pelican Car Company
Location: 19425 State Highway 7
. Planning Director Nielsen reviewed the case with the Council and stated that most of the public
hearing comments had to do with the Mini-Storage lighting. He informed the Council that he went
out and measured the lights and found several violations. Nielsen stated that he left messages at
the Mini-Storage, and that a letter will be sent explaining the specific violations. He stated that the
owner of the Mini-Storage seems willing to cooperate. Nielsen also pointed out that the business
plan for Pelican Car Company does not require any additional lighting than is already at the site. In
addition, the Conditional Use Permit does include conditions to keep signage and lighting at a
minimum. Nielsen stated that Staff recommends approval of the Conditional Use Permit with
conditions.
Tom Erdmann, 19495 Muirfield Circle, stated that he was concerned that once a Conditional Use
Permit is issued, that it is nearly impossible to take it back. He stated that he is concerned about
the "unintended impact" of the company, and the possible growth beyond the scope of the permit.
Mr. Erdmann stated that ,additional traffic is another concern.
Nielsen explained that the Conditional Use Permit addresses specifically the maximum number of
display cars, maximum and type of sign age, maximum and type of lighting, and conditions for
screening and landscaping.
CITY COUNCIL REGULAR MEETING MINUTES
NOVEMBER 23, 1998 - PAGE 4
Mayor Dahlberg asked what kind of sanctions were in place for violations of a Conditional Use
Permit. Nielsen stated that the first violation is cited, and then there is a risk of losing the
Conditional Use Permit. He informed the Council that the Conditional Use Permit could be
reviewed on a regular basis.
Merlin Dewing, representative of the Pelican Car Company, stated that they intend to honor any
conditions set forth in the Conditional Use Permit, and that their customers are also not looking
for the "typical" used car lot.
Stover moved, O'Neill seconded to Direct Staff to Prepare Findings of Fact
regarding a Conditional Use Permit for Outdoor Sales and Display for Pelican Car
Company. Motion passed 4/0. (Champa abstained)
7 . DIRECTION REGARDING SENIOR HOUSING ORDINANCE AND
MORATORIUM AND ON LAND USE SECTION OF THE
COMPREHENSIVE PLAN
Garfunkel moved, O'Neill seconded to adopt ORDINANCE NO. 346 amending .
the existing moratorium on senior housing by extending it 60 days beyond the
December 10, 1998 deadline. Motion passed 5/0.
O'Neill moved, Champa seconded to direct the Planning Commission to hold a
Public Hearing on December 15, 1998 regarding changes to land use section 0 f
the Comprehensive Plan. Motion passed 5/0.
O'Neill moved, Champa seconded to direct the Planning Commission to hold a
Public Hearing on December 15, 1998 regarding changes in the Ordinance for
Senior Housing, Municipal Code Section 1201.03, Subd. 20. Motion passed 4/1
(Stover opposed).
8. CONSIDERATION OF A MOTION REGARDING PROPERTY SPECIFIC
CHARGES - 5355 SHADY HILLS CIRCLE
Finance Director Rolek explained the request by Mr. Ron Johnson, owner of 5355 Shady Hills .
Circle, to apply the $700.00 he has paid in sump pump charges and that they be reallocated to his
outstanding utility charges. No motion was made at this time.
9. CONSIDERA TION OF A MOTION TO ADOPT A RESOLUTION
ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING
INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN
LIVABLE COMMUNITIES ACT YEAR 1999
Councilmember O;Neill asked for the positive aspects of continuing to participate. Administrator
Hurm pointed out that it helps with potential leverage to receive funding. Councilmember Champa
argued that the Metropolitan Council may not be a desirable organization to work with anymore.
Stover moved, Garfunkel seconded to adopt RESOLUTION NO. 98-106, "A
Resolution Electing to Continue Participation in the Local Housing Incentives
Account Program under the Metropolitan Livable Communities Act for Year
1999." Motion denied 3/2. (Opposing votes: Mayor Dahlberg, Councilmembers
O'Neill and Champa).
CITY COUNCIL REGULAR MEETING MINUTES
NOVEMBER 23, 1998 - PAGE 5
10. CONSIDERA TION OF A MOTION MAKING APPOINTMENTS TO THE
EXCELSIOR FIRE DEPARTMENT REVIEW COMMITTEE
Administrator Hurm reported on the current status of the Review Committee. He stated that at this
point it is not necessary to consider who, or how many, appointments are to be made.
11. CONSIDERA TION OF A MOTION REGARDING AN AGREEMENT FOR
SERVICES - EXCELSIOR FIRE DEPARTMENT
O'Neill moved, Champa seconded to approve an Agreement for Services of the
Excelsior Fire Department. Motion passed 5/0.
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12. CONSIDERA TION OF A MOTION TO ADOPT A RESOLUTION
ACCEPTING THE LAKESIDE W ATERMAIN IMPROVEMENTS AND
AUTHORIZING ASSESSMENT OF THE COST - PROJECT NO. 98-02
Stover moved, Garfunkel seconded to adopt RESOLUTION NO. 98-106, "A
Resolution Accepting the Lakeside Watermain Improvements and Authorizing
Assessment of the Cost for Project No. 98-02." Motion passed 5/0.
13. CONSIDERA TION OF A MOTION ADOPTING AN ORDINANCE
AMENDMENT TO SECTION 904.09 - PROHIBITED DISCHARGES INTO
THE SANITARY SEWER
Garfunkel moved, Stover seconded to Adopt ORDINANCE NO. 347, "An
Ordinance Amendment to Section 904-09, Prohibited Discharges into the Sanitary
Sewer." Motion passed 5/0.
14. ADMINISTRATOR & STAFF REPORTS
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A . Staff Report on Development Monitoring
Nielsen reported that the Mary Lake Woods project is nearly done, and the tree protection fencing
has been taken down. He informed the Council that the Christmas Shores project is proceeding
well.
B . Administrator's Report on July 28, 1997 Minutes
Hurm reported that there was an incorrect address and name in the July 28, 1997 minutes that
need to go on record. These minutes will be duly noted.
C . Administrator's Report on Pay Equity Compliance
Hurm reported that the State requires a report every 3 years, and that Shorewood has received
notification of compliance. The next report is due January 31, 2001.
15. MAYOR AND CITY COUNCIL REPORTS
Report on Work Session Held November 16,1998:
Status of Council Priorities for 1998
Policy Survey
1998 Utility Budgets - Hurm pointed out that no rate increases are proposed for 1999.
CITY COUNCIL REGULAR MEETING MINUTES
NOVEMBER 23,1998 - PAGE 6
Councilmember O'Neill addressed publishing the agenda on the Web Site. Council directed Staff
to begin this process.
Mayor Dahlberg called a 5 minute recess, after which the Council will reconvene
in Executive Session.
16. ADJOURNMENT
Champa moved, Garfunkel seconded adjourning the regular meeting at 9: 17 p. m.
subject to approval of claims. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Kristine Kitzman, Recording Secretary
TimeSaver Off-Site Secretarial, Inc.
ATTEST:
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
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CITY OF SHOREWOOD
CITY COUNCIL EXECUTIVE SESSION
MONDAY, NOVEMBER 23, 1998
CITY COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
1 . CONVENE CITY COUNCIL EXECUTIVE SESSION
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Mayor Dahlberg called the Executive Session to order at 9:05 p.m.
A.
Roll Call
Mayor Dahlberg; Councilmembers Stover, O'Neill, Garfunkel and Champa;
Administrator Jim Hurm; City Attorney John Dean; Engineer Larry Brown;
Planning Director Brad Nielsen; Finance Director AI Rolek.
City Attorney Dean reported on the status of litigation between the City and Mr. Ron Johnson.
Discussion followed regarding this case. No action was taken at this time.
Present:
The Executive Session was adjourned back to the Regular Meeting at 9:15 p.m.
RESPECTFULL Y SUBMITTED,
Kristine Kitzman, Recording Secretary
TimeSaver Off-Site Secretarial, Inc.
ATTEST:
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
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COOPERATIVE OPERATING AGREEMENT
BY AND BETWEEN
THE CITIES OF TONKA BAY AND SHOREWOOD
RELATING TO THE TONKA BAY MUNICIPAL LIQUOR STORE
TIDS AGREEMENT, made and entered into by and between the
undersigned units of government, all acting by and through their governing bodies,
pursuant to Minnesota Statutes Section 471.59 providing for the joint exercise of powers.
WHEREAS, the City of Tonka Bay does own and operate a municipal off-
sale liquor store pursuant to the provisions of Minnesota Statutes Section 340A.601; and
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WHEREAS, the City of Shorewood does own and operate municipal off-
sale liquor stores pursuant to Minnesota Statutes Section 340A.60 1; and
WHEREAS, the City of Tonka Bay does desire to increase the efficiencies
and economies of its municipal liquor store operations; and
WHEREAS, the City of Shorewood does possess the resources and
management expertise to assist Tonka Bay in the profitable operation of its municipal liquor
store; and
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WHEREAS, :pursuant to the authority of Minnesota Statutes Section
471.59, the undersigned governmental units are authorized and do desire to enter into joint
cooperative agreements to exercise common powers to provide more cost effective services;
NOW, THEREFORE, in consideration of the mutual agreement
contained herein, the parties agree as follows:
1. Purpose. The parties agree that they have joined together for the purpose of
the profitable operation of the Tonka Bay Liquor Store to serve the mutual
interests of the parties.
2. The City of Tonka Bay shall continue to own the Tonka Bay Liquor Store.
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3 . The City of Shorewood shall provide management staffmg, bookkeeping,
accounting, inventory control and other services as necessary.
4. The Cities of Shorewood and Tonka Bay shall enter into a lease for the
premises as set forth in the attached Exhibit A.
5. The term of this Agreement shall coincide with the term of the Lease.
CITY OF TONKA BAY
CITY OF SHOREWOOD
By:
Doug Keller, Mayor
By:
Tom Dahlberg, Mayor
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ATTEST:
ATTEST:
City Clerk
City Clerk
Dated this _ day of
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LEASE AGREEMENT
THIS LEASE is made as of the _day of , 199_, between the City of
Tonka Bay, Minnesota, a Minnesota municipal corporation (hereinafter designated
"Landlord") and the City of Shorewood, Minnesota, a Minnesota municipal corporation
(hereinafter designated "Tenant").
WITNESSETH:
Landlord hereby leases to Tenant, and Tenant leases from Landlord, the property identified as
5681 Manitou Road, PID No.33-117-23-14-0035 (hereinafter designated "Premises"). The
Premises consists of a building containing approximately 1,300 square feet, and all the equipment
and fixtures therein, and the surrounding parking lot area. The Premises, and all equipment and
fixtures therein, shall be in good repair and in working order at the commencement of the lease
term. The Premises is outlined on Exhibit A, and is described on Exhibit B, attached hereto.
.
ARTICLE 1 TERM. The initial term of the Lease shall consist of a period of three years and 20
day&, commencing on January 1. 1999 December 12. 1994 and terminating on December 31.
2001+99+, unless sooner terminated either party as described in Article 20. Tenant shall have the
option to extend its tenancy at a mutually agreed upon fair market rent. At such time that lease is
extended, changes to the lease document may be made as negotiated between Landlord and Tenant.
ARTICLE 2 RENT.
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Section 1 Minimum Rent. The fixed minimum rent shall be payable in equal monthly installments
on or before the first day of each month in advance, at such place designated by Landlord. Said
fixed minimum monthly rent shall be as follows:
1/1/99 through 12/31/99...... .$1 J 00 (one thousand. one hundred dollars)
1/1/00 through 12/31/00.......$1.175 (one thousand. one hundred. and seventy five dollars)
1/1/01 through 12/31/01 . . . . . . .$1.250 (one thousand. two hundred. and fiftv dollars)
One Thousand and NollOO Dollars payable per month. Said minimum rent shall remain constant
throughout the initial. term of the lease. Minimum rent for any fractional calendar month at the
beginning or end of the lease term shall be prorated based upon the proportion which the number
of days in such month bears to the total number of days in such month. No security deposit shall
by payable by Tenant. No additional amounts shall be due for common area maintenance.
insurance. or real estate taxes.
Section 2 Percentage Rent. Tenant shall pay an additional percentage rent to Landlord at the rate of
2% of annual gross sales- of between $400.000 and $500.000. and at a rate of 3% of annual gross
sales in excess of $500.000.in excess of $400,000.00. Such percentage rent shall be paid in a
lump sum by June 1 of each year, beginning in 1996 for the year 1995, and shall be based upon
audited gross sales for the preceding calendar year.
ARTICLE 3 USE. Tenant shall use the Premises for purposes of operating a retail off-sale
liquor establishment all in accordance with the terms and conditions of the document entitled
"Cooperative Operating Agreement by and between the cities of Tonka Bay and Shorewood
relating to the Tonka Bay municipal liquor store".
ARTICLE 4 TRADE NAME. Tenant shall operate its business under a trade name suitable to
Tenant and Landlord.
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ARTICLE 5 HOURS OF OPERATION. Tenant shall operate its business upon the Premises
within the days and times as established by Minnesota State Statute.
ARTICLE 6 EXISTING STOCK INVENTORY. Tenant agrees to hire, at its cost, a retail
inventory syrvice to perform a physical inventory at retail value. Representatives. from Landlord
and Tenant shall be present during the taking of such inventory. Tenant agrees to purchase the
inventory in its entirety at Landlord's cost based upon the following markup rates: Liquor 25%;
Beer - 258; Wine - 40%; Cigarettes - 35%, Miscellaneous items - 35% (Example: Retail pricel(1 +
Markup rate) = Cost).
Payment for such inventory will be made in three equal monthly installments over the first three
months of operation.
At termination of Lease, Landlord shall have the option to purchase from Tenant the existing stock
inventory, at Tenant's cost, in the same manner as described herein.
ARTICLE 7 SALES REPORTS. By June 1 of each year, Tenant shall deliver to Landlord
audited financial statements. for the preceding calendar year. At Landlord's written request, within
fourteen (14) days of Landlord's delivery to Tenant of such written request therefore, Tenant shall .
submit to Landlord an unaudited written statement, certified by Tenant to be accurate, showing in
reasonable detail the full amount of sales achieved on the property for any period of time not
previously reported by the Tenant to Landlord; provided, Landlord shall not be entitled to delivery
of more than four (4) such requests in anyone calendar year.
ARTICLE 8 CARE OF PREMISES. Tenant shall, at its expense, keep the Premises in a
clean and sanitary condition, operate its business in the Premises in conformance with applicable
laws, ordinances, regulations and codes; store all trash and garbage in rat-proof receptacles and
remove it regularly. Tenant will be responsible for snow removal.
ARTICLE 9 REPAIRS. Landlord shall keep the building, including the foundation, the walls,
the roof in good repair, and if necessary or required by governmental authority, make
modifications or replacement thereof. The cost of such repairs shall be paid by Landlord. Tenant
shall, at its expense, keep all fixtures and equipment, including HV AC units, within the Premises
in good repair.
Prior to Tenant starting operations, an inventory of existing fixtures and equipment will be taken, .
said inventory being attached hereto, and each item shall be rated as to its condition. In addition,
the usable life of each item shall be established according to the remaining usable life as listed on
Landlord's equipment depreciation schedule, as adjusted for its condition as determined prior to the
commencement of this Lease. After the end of the usable life of such fixtures and equipment, as
heretofore determined, should the repair of said fixture or equipment be fmancially unfeasible,
Tenant may, at its discretion and in cooperation with Landlord, surrender such fixture or
equipment to Landlord and replace such fixture or equipment. Replacement fixtures or equipment
may be purchased by Landlord or Tenant. Replacement fixtures or equipment purchased by Tenant
shall be the property of Tenant. At termination of Lease, Landlord may purchase replacement
fixtures or equipment owned by Tenant at its amortized cost as established according to Tenants
depreciation schedule.
.
Tenant shall, at its expense, replace broken or cracked glass, including plate glass used in
structural portions, and any prior windows and doors, with glass of the same grade and quality. If
Tenant does not make such repairs for which it is responsible within a reasonable peri9d of time,
upon written notice by Landlord, Landlord may cause such repairs to be made and charge the cost
of such repairs to Tenant as additional rent. If Landlord does not make such repairs for which it is
responsible within a reasonable period of time, upon written notice of the Tenant, Tenant may
cause such repairs to be made and may deduct the cost of such repairs from future rent payments.
ARTICLE 10 UTILITY SERVICES. Tenant shall pay for all gas, water, sewer services, and
electricity used on the Premises during the lease term. Landlord shall not be liable if utilities
furnished to the Premises shall be interrupted or impaired by causes beyond Landlord's control.
.
ARTICLE 11 SIGNS; DISPLAY WINDOWS. Tenant shall have the right to maintain
existing permanent signage. In addition, Tenant may install a 4 x 6 foot lighted advertising sign to
the outside exterior wall of the building, such sign to remain the property of Tenant. Any changes
to permanent signage, other than the change of text or content on the existing signage, must be
approved in advance, in writing, by Landlord. Tenant may display temporary advertising signs in
display windows and on outside exterior walls, in accordance at its descretion. .AU signage .."ill
comply with City of Tonka Bay Sign Code.
ARTICLE 12 ALTERATIONS, INSTALLATIONS, FIXTURES. Tenant shall, at its
expense, maintain necessary store fixtures and floor covering required by it and all interior paint
and decorating. Tenant shall not make any structural alterations or additions to the Premises
without Landlord's written consent and delivering to Landlord the plans and specifications and
copies of the proposed contracts and necessary permits, and shall furnish indemnification against
liens, as may be required by Landlord. Tenant shall have the right to, at its discretion, make
installations and alterations of a non-structural nature to the premises.
ARTICLE 13 INSURANCE.
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Section 1 Liability Insurance. Tenant shall, at its expense, maintain in effect at all times during the
lease term a Commercial Liability Insurance policy with a total combined policy limit of at least
$600,000.00, which policy shall include, but not be limited to, coverages for Bodily Injury,
Property Damage, Personal Injury, and Contractual Liability (applying to this lease), or an
equivalent form, so long as such equivalent form affords coverage which is at least as broad.
Tenant's liability insurance coverage may be subject to a deductible, "retention" or "participation"
percentage of each covered loss; provided, however, that each deductible, retention or participation
amount shall not exceed $1,000.00 per occurrence. Such policy shall name the Landlord as an
Additional Insured thereunder. Tenant shall maintain, at its expense, or shall reimburse Landlord
for Landlord's cost therefor, a Liquor Liability (Dram Shop) insurance policy in an amount of
$500,000. Both Landlord and Tenant will be named on such policy as additional insureds.
Section 2 Property Insurance. Tenant shall, at its own expense, maintain in effect at all times
during the lease term insurance covering all of Tenant's improvements, fixtures and property in the
Premises against loss by fire and other hazards covered by the so-called "all risk" form of policy,
in an amount equal to the actual replacement cost thereof, without deduction for physical
depreciation. Such insurance shall include "Contingent Liability from Operation of Building
Laws," demolition and increased costs measure of recovery; business interruption coverage for a
period of at least twelve (12) months; and coverage for damage to Electronic Data Processing
Equipment and Media, including coverage of the perils of mechanical breakdown and electronic
disturbance.
Section 3 Policy Provisions. Policies for the liability and property insurance coverages
contemplated by. this Paragraph shall be in a form and with an insurer reasonably acceptable to
Landlord. The liability under this Article, Sections 1 and 2 , shall be primary. with respect to the
Landlord and its agents and not participating with any other available insurance. Tenant shall
deliver on the Commencement Date and on each anniversary date thereof the Landlord
insurer-certifIed copies of such policies, or other evidence reasonably satisfactory to Landlord,
confIrming the terms.of such insurance and confIrming that the policies are in full force and effect.
Section 4 Landlord's Insurance. Landlord shall maintain, at its expense, a liability and property
insurance policy on the building on said Premises, the value of such policy to be at replacement
value of said building.
ARTICLE 14 INDEMNIFICATION. Tenant agrees to indemnify Landlord from and against
any liability for damages to any person or property in or upon the Premises, or arising from Tenant
negligence or intentional misconduct occurring in or around the Premises. Notwithstanding any
contrary provision herein, Tenant hereby waives any claims against Landlord relating to, and
Landlord shall not be liable to Tenant for, any damage to any persons on the Premises, equipment,
inventory, tenant fIxture or other property situated in the Premises due to any condition, design, or
defect in the building, or leakage of the roof, windows, and pipes, or of damage from gas, oil,
water, steam, smoke or electricity, or due to any other cause whatsoever, including Landlord's
negligence, and Tenant assumes all risks of damage to such persons or property; provided, the
waiver and assumption contemplated by this sentence shall apply only to the extent covered by
insurance in place or required to be maintained by the terms of this lease. Landlord hereby waives
any claims against Tenant relating to and Tenant shall not be liable to Landlord for, any damage to
any property situated in the Premises due to any reason, including Tenant's negligence, and
Landlord assumes all risks of damage to such property; provided, the waiver and assumption
contemplated by this sentence shall apply only to the extent any such damage is covered by
insurance in place or required to be maintained by the terms of this lease.
Waiver of Subrogation. Each of Landlord and Tenant hereby releases the other from any and all
liability or responsibility (to the other or anyone claiming through or under them by way of
subrogation or otherwise) for any loss or damage to property caused by fIre or any other insured
peril, even if such fIre or other casualty shall have been caused by the fault or negligence of the
other party or anyone for whom. such party may be responsible; provided, however, that this
release shall be applicable and in force and effect only with respect to loss or damage occurring
during such time as the Landlord's and Tenant's policies shall contain a clause or endorsement to
the effect that any such release shall not adversely affect or impair said policies or prejudice the
right of the releaser to recover thereunder.
ARTICLE 15 ASSIGNMENT AND SUBLETTING. Tenant shall not assign or in any
manner transfer this lease or any interest therein, nor sublet said leased Premises or any pert
thereof, nor permit occupancy by anyone with, through, or under it, without the previous written
consent of Landlord.
ARTICLE 16 ACCESS TO PREMISES. Landlord shall have the right to enter the Premises
at all reasonable hours for the purpose of inspecting the same or of making repairs, additions or
alterations thereto, or for the purpose of exhibiting the same to prospective tenants, purchasers or
others, or enter at anytime in the event of an emergency; provided, Landlord shall provide notice of
at least twenty-four (24) hours prior to any entry that occurs under nonemergency conditions.
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ARTICLE 17 EMINENT DOMAIN.
Section I Entire Premises. If substantially all of the Premises shall be taken by any public authority
under the power of eminent domain then the term of this lease shall cease as of the day possession
shall be taken by the public authority and the Rent shall be paid up to the day the condemning
authority acquires possession of the Premises.
Section 2 Partial Taking. If ten percent (10%) or more of the building or twenty percent (208) or
more of the parking area shall be taken under eminent domain, Tenant shall have the right either to
terminate this lease or to continue in possession of the remainder of the premises upon notice in
writing to Landlord of Tenants intention within ten (10) days after such taking. In the event Tenant
elects to remain in possession, all of the terms herein provided shall continue in effect except that
the rent shall be proportionately and equitably abated if the taking was of any part of the Premises,
and Landlord shall make all necessary repairs or alterations to improvements of the Premises.
Section 3 Damages. All damages awarded for any Sl;lch taking under the power of eminent domain
shall be the property of Landlord, whether such damages shall be awarded as compensation for
diminution in value of the leasehold or: to the fee of the Premises; provided, however, that
Landlord shall not be entitled to any separate award made to Tenant for losses other than
diminution in value of the leasehold: and provided further. that Tenant shall be entitled to that
portion of the damage award constituting the undepreciated value of any fixtures or equipment
installed by and paid for by Tenant.-;-
ARTICLE 18 DEFAULT AND REMEDIES.
Landlord may terminate this lease and the term demised upon the happening of anyone or more of
the following events, and the same are not remedied within thirty (30) days (within ten (10) days in
regard to the payment of rent) after written notice to Tenant: (a) the making by Tenant of an
assignment for the benefit of its creditors; (b) the levying of a writ of execution or attachment on or
against its lease; (c) in the event proceedings are instituted in a court of competent jurisdiction for
the reorganization, liquidation or involuntary dissolution of Tenant, or for its adjudication as a
bankrupt or insolvent, or for the appointment of a receiver of the property of Tenant, and said
proceedings are not dismissed, and any receiver, trustee, liquidator appointed therein discharged,
within sixty (60) days after the institution of said proceedings; (d) the failure of Tenant to pay an
installment of rent when due or to perform any other of its covenants under this lease.
Upon the termination of the estate pursuant to the preceding paragraph, Landlord may re-enter the
leased Premises with or without process of law by using such force as may be necessary and
Landlord shall not be liable for damages or otherwise by reason of such re-entry. Notwithstanding
such termination, the liability of Tenant for performance of the terms hereof shall not be
extinguished for the balance of the term remaining after said termination.
In the event of any breach hereunder by Tenant, Landlord may immediately or at any time
thereafter, without notice, cure such breach for the account and at the expense of Tenant. If
Landlord at any time by reason of such breach, is compelled to pay, or elects to pay, any sum of
money to do any act which will require the payment of any sum of money, or is compelled to incur
any expense, including reasonable attorney's fees, the sum or sums so paid by Landlord , with
interest thereon at the rate of eighteen percent (18%) per annum or the highest rate permitted bylaw,
whichever is less, from the date of payment thereof, shall be deemed to be due from Tenant to
Landlord on the first day of the month following the payment of such respective sums or expenses.
Landlord is hereby given a first lien upon all property of Tenant which shall come in or be placed
upon the leased Premises and whether acquired by Tenant before or after the date hereof to secure
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the payment of rent and the performance of each and every other covenant herein contained to be
performed by Tenant. Upon any default hereunder and failure oft cure as herein provided,
Landlord, without notice or demand, may take possession of and sell such property without legal
process of any kind, at public or private sale after on publication of a notice thereof in a daily
newspaper published in the county where the leased Premises are situated, not less than ten (10)
days before such sale or by giving minimum notices required by law. The proceeds of such . sale
shall be applied first to the payment of expenses thereof, second to the discharge of the rent or
other liability hereunder unpaid, and the balance, if any, to be held for the account of the Tenant.
Tenant agrees to execute and record any financing statements and other documents necessary to
perfect of record the lien herein granted.
Should Landlord be in default under the terms of this lease, Landlord shall have reasonable and
adequate time in which to cure the same after written notice to Landlord by Tenant.
ARTICLE 19 SURRENDER OF POSSESSION. At the expiration of the tenancy created
hereunder, whether by lapse of time or otherwise, Tenant shall surrender the Premises in good
condition and repair, reasonable wear and tear and loss by fire or unavoidable casualty excepted. If
the Premises be not surrendered at the enp of the term or the sooner termination thereof, Tenant
shall indemnify Landlord against loss or liability resulting from delay by Tenant in so surrendering .
the Premises, including, without limitation, claims made by any succeeding tenant founded on
such delay. Tenant shall promptly surrender all keys for the Premises to Landlord.
In the event Tenant remains in possession of the Premises after the expiration of the tenancy
created hereunder, and without the execution of a new lease, it shall be deemed to be occupying the
Premises as a tenant from month to month, at 150% of the minimum rent, subject to all the other
conditions, provisions, and obligations of this lease insofar as the same are applicable to a
month-to-month tenancy, provided said possession is with Landlords 'consent.
ARTICLE 20 TERMINATION. Notwithstanding the remedies for default on the part of the
Tenant, this agreement may be terminated by Landlord at the end of the lease term by serving
written notice upon Tenant at least six (6) months prior to the expiration of the lease term.
Tenant may terminate this agreement within ninety (90) days of serving written notice upon
Landlord should the following occur: 1) Landlord establishes an off-sale liquor establishment in
direct competition with Tenant; 2) the ability of Tenant to operate an off-sale liquor establishment in .
the City of Tonka Bay is challenged by legal action or legal opinion; or, 3) Tenant's tax exempt
status is changed. In addition, Landlord understands that Tenant is a municipal corporation and
political subdivision of the State of Minnesota, responsible to the Taxpayers within its jurisdiction.
In the event Tenant sustains operating losses two (2) consecutive years, Tenant may provide six
(6) months written notice to Landlord of its right to terminate the Lease.
ARTICLE 21 HAZARDOUS SUBSTANCES. The term "Hazardous Substances," as used
in this lease, shall mean pollutants, containments, toxic or hazardous wastes or any other
substances, the removal of which is required or the use of which is restricted, prohibited or
penalized by any "Environmental Law," which term shall mean any federal, state or local law or
ordinance relating to pollution or the protection of the environment.
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Tenant hereby agrees that (i) no. activity will be canducted an the Premises that will produce any
Hazardaus Substance, except far such activities that are part af the ardinary caurse af Tenant's
business (the "Permitted Activities"), pravided said Permitted Activities are canducted in
accardance with all Enviranmental Laws and have been approved in advance in writing by
Landlard; (ii) the Premises will nat be use in any manner far the starage af any Hazardaus
Substances, except far the temparary starage af such materials that are used in the ardinary caurse
af Tenant's business ( the "Permitted Materials"), pravided such Permitted Materials are properly
stared in a manner and lacatian meeting all Environmental Laws and approved in advance in
writing by Landlard (iii) Tenant will nat permit any Hazardaus Substances to. be braught anta the
Premises, except far Permitted Materials, and if so brought ar faund located therean, the same
shall be immediately remaved, with praper disposal, and all required cleanup procedures shall be
diligently undertaken pursuant to. all Enviranmental Laws.
If, at any time during ar after the term af the lease, the Premises is faund to. have been sa
cantaminated by Tenant ar subject to. said canditians created by Tenant, ar at Tenant's instance,
Tenant shall indemnify and hald Landlord harmless fram all claims, demands, actians, liabilities,
casts, expenses, damages, and abligatians af any nature, including reasanable attarney's fees,
arising fram ar as a result af such conditions ar use af the Premises by Tenant. The faregaing
indemnifIcatian and warranty shall survive the terminatian ar expiratian af this Lease.
To. the best af Landlard's actual and na~ canstructive knawledge, as af the Cammencement Date,
the Premises shall be free af all Hazardaus Materials that are nat in campliance with applicable
Enviranmental Laws (as autlined on attached Exhibit C, Letter from MPCA dated April 2, 1993).
In the event that during the lease term, Tenant disc avers the existence in the Premises of Hazardous
Materials ather than thase handled by Tenant, handled by a sublessee af Tenant ar ather party that
has accupied any partian af the Premises after acquiring all ar any portio.n o.f Tenant's rights
hereunder, and if such Hazardo.us Substances have no.t been handled in campliance with all
applicable Enviro.nmental Laws (such hazardo.us materials, that have no.t been handled in
campliance with all applicable Enviranmental Laws being defmed as "Building Unlawful
Hazardaus Materials"), then Landlo.rd's sale obligatian and responsibility to. Tenant shall be (a) the
cammencement, within sixty (60) days after Landlo.rd receives from Tenant no.tice af such breach
or disc avery, as the case may be, and verifIes the accuracy o.f such claim by Tenant, af a removal,
encapsulatio.n ar o.ther cantainment pragram reasanably elected by Landlard which is required by
and camp lies with applicable Enviro.nmental Laws, and (b) the diligent pro.secutio.n af such
program to. co.mpletian, including any required mo.nitaring ar reportiIig activities, in such a manner
as will make the Premises free from Building Unlawful Hazardo.US Materials in acco.rdance with
the standard pro.mulgated in applicable Environmental Laws,. Landlard shall indemnify Tenant
fro.m and against any claims made by, or liabilities ar judgements awed to., third parties to. the
extent that the damages fo.rming the basis thereof are caused by the presence, no.w o.r hereafter, af
any Hazardo.us Materials that have been placed, stared o.r generated in the Premises ar the Building
by Landlo.rd.
ARTICLE 22 PARTIAL INVALIDITY. If any pro.visio.n o.f this lease, o.r the applicatian
thereo.f to. any party o.r circumstance, shall be determined to. be invalid, illegal, o.r unenfarceable,
such determinatio.n shall nat affect the validity, legality or enfo.rceability o.f any o.ther pravisian o.f
this lease, ar the applicatian thereo.f to. any ather persan o.r circumstance.
TIDS LEASE is hereby executed and delivered as of the date first above written.
CITY OF TONKA BAY, MINNESOTA
Its Mayor
Its Administrator
CITY OF SHOREWOOD, MINNESOTA
Its Mayor
Its Administrator
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128. www.state.net/shorewood . cilyhall@shorewood.state.net
MEMORANDUM
TO: Mayor and City Counci~
.
FROM:
Brad Nielsen
DATE:
1 December 1998
RE:
Sign Permit - Classic Floral Design (Waterford Shopping Center)
FILE NO.
405 (Sign Permits)
Attracta Signs, on behalf of Classic Floral Design, has requested a sign permit for the
Waterford Shopping Center. The sign consists of individual, internally lit letters and logo
as shown on Exhibit A, attached. Consistent with the previously approved overall
signage plan for the center, the sign will be located within the designated signage band
across the front of the building. The plan is consistent with previous approvals and it- is
recommended that the permit be granted.
.
If you have any questions relative to this matter, please do not hesitate to contact my
office.
cc: Jim Hurm
Ed Doucet
3c-'
f.n.. PRINTED ON RECYCLED PAPER
....
FRI 15: 42 FAX
10/09/98
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Exhibi+ A
CITY OF SHORE WOOD
RESOLUTION NO,
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
FOR PELICAN CAR COMPANY
WHEREAS, Merlin E. Dewing, representing Pelican Car Company, LLC (Applicant)
proposes to lease a portion of the real property located at 19425 State Highway 7 in the City of
Shorewood, County of Hennepin, State of Minnesota, legally described on Exhibit A, attached;
and
WHEREAS, the Applicant proposes to use a portion of the property for a used car
sales office and outdoor display area; and
WHEREAS, the Shorewood Zoning Code provides for outdoor sales and display by
conditional use permit, and the Applicant has applied for a conditional use permit, pursuant to
Section 1201.21 Subd. 4.e. of the Shorewood City Code; and
WHEREAS, the Applicant's request was reviewed by the City Planner, and his
recommendations were duly set forth in memoranda to the Planning Commission and City
Council, dated 29 October 1998 and 3 November 1998, which memoranda are on file at City
Hall; and -
WHEREAS, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at their regular meeting on 4 November 1998, the
minutes of which meeting are on file at City Hall; and
WHEREAS, the Applicant's request for a conditional use permit was considered by the
City Council at their regular meeting on 23 November 1998, at which time the Planner's
memoranda and the minutes of the Planning Commission were reviewed and comments were
heard by the Council from the City staff.
NOW, THEREFORE, BE IT RESOL YED by the City Council of the City of Shorewood as
follows:
FINDINGS OF FACT
1. That the subject property is located in a C-3, General Commercial zoning
district and is bordered on the north, west, and south by commercially zoned
property. The property to the east in the City of Minnetonka is zoned for
residential use.
2. That the subject property contains approximately 18,152 square feet of area and has
frontages on both Vine Hill Road and the service road for State Highway 7.
g./),
3. That the existing building on the property contains approximately 3000 square feet of
floor area, of which the Applicant proposes to lease 486 square feet as a used car sales
office.
4. That the Applicant proposes to sell late model used cars and display between five and
ten cars at the rear of the existing building.
5. That the area proposed for outdoor display will not exceed the floor area of the
principle structure.
6. That the proposed auto display area is only visible to adjoining residential property on
the east side of Vine Hill Road, which property is reasonably well screened from view.
7. That the Applicant proposes to add landscaping on the east end of the site to enhance
the buffer between the commercial use and the adjoining residential properties.
8. That the Applicant proposes no additional site lighting than that which exists on the
site.
9. That the area proposed for outdoor display is paved.
10. That the existing building requires 17 parking spaces, which spaces can not be used for
outdoor display.
CONCLUSIONS
1. That based upon the foregoing, the City Council hereby grants the Applicant's
request for a conditional use permit subject to the following:
a. The Applicant must provide a detailed signage plan including all business signs and
traffic control signs to be approved by the City Council. No temporary signs, banners
or other attention-getting devices will be allowed in conjunction with the sale of used
cars on the property.
b. The Applicant must provide a detailed landscape plan, prepared by a registered
landscape architect, which plan shall be subject to review and approval by the City
Council.
c. The Applicant must curb and stripe the existing parking lot in accordance with the plan
shown on Exhibit B, attached hereto and made a part hereof. The parking lot will be
reduced on its east side to comply with the requirements of the Shorewood Zoning
Code.
d. The Applicants must provide cost estimates for all required improvements, including
grading, paving, curbing, striping and landscaping.
.
e. A letter of credit in the amount of 1.5 times the cost estimates is required to guarantee
that site improvements will be completed by 1 July 1999.
f. No repair of automobiles shall be allowed on the site.
g. Lighting shall be limited to that which currently exists on the property.
h. Cars must be delivered to the site on small trucks or driven in. No on-street loading shall
be allowed.
2. That the City Clerk is hereby authorized and directed to provide a certified copy of this
Resolution for filing with the Hennepin County Recorder or Registrar of Titles.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 7th day of
December, 1998.
Kristi Stover, Acting Mayor
ATTEST:
James C. Hurm, City Administrator/Clerk
..
To:
Mayor and City Council
Teri Naab, Executive Secretary IDeputy Clerk
November 19, 1998
From:
Date:
Re:
Review of Communication Plan Efforts During 1998
.
The following statistics have been compiled following completion of almost the second full year of
the Communication Plan. Through out the year, City staff has continued to received very positive
comments about the increased communication with residents, and in particular, about the
newsletter.
1. Newsletter
.
Since March, 1997 the City has published a monthly newsletter. The goal has been throughout
this year to maintain the publication at four pages with possible special inserts. We did realize our
goal in every month during 1998 with eleven months of a four page publication which included
eleven inserts. Unfortunately, we anticipate the December issue to be eight pages with an insert.
Our editor has continued to use the Communication Comer each month to highlight suggestions by
residents and response by Council.
Letters are sent each month to organizations asking for notification of any upcoming public events
that they would like to promote through the newsletter. While the response to this request has been
minimal, the public relations benefits derived seem to be great.
Production Costs for Monthly Newsletter in 1998:
iiiii............... .............?ii{i
Thru October Year End Report
Labor $5,895 $7,00C
Paper 687 85C
Postage 5,582 6,80C
Inks & Supplies 498 50C
Subtotal $12,66~ $15 , 15(]
Maint Agrmts 731 877
Total $13,39..: $16,021
* NOTE: Costs do not include equipment (i.e. duplicator and folding machine), which was
purchased in 1997 at a cost of $15,500 and is expected to serve our needs for
approximately 10 years.
=1/::8 B
..
Review of Communication Plan Efforts During 1998
Page 2
2. Homepage
Staff has continued to improve the web site as much as time and resources have allowed. The
1998 general election results were posted on the site after the polls closed. I am not aware of any
other city, or even the County, that. went to that extent to inform voters of the results. Also, after
review of election pages produced by other organizations in states across the country, ours
appeared to be very informative and well laid out.
Statistics for the web site were not available at this time due to a problem with our ISP's server.
However, a counter has been added to the HomePage which indicated higher than normal traffic,
especially during the election process.
The City still only has one dial up account and the total cost for this service and hosting of our web
site is only $300 per year. Since inception of this site, the City has not expended any funds for
development, maintenance or consulting to enhance the HomePage.
3 . Information Available on V oiceMail System
Current meeting agendas, upcoming events. and special items of interest are recorded on the voice
mail on an on-going basis. The current voice mail system does not provide a way to track the .
number of callers who visit these sites.
4. Shoreline
By count of those participating, the Shoreline proved to be the preferred method of
communicating with City Hall. Approximately 95 calls were logged in 1998, many of them
generated due to the spring storms. It has become an effective means for people to register
comments, complaints or ask questions. The intent would be to continue this communication
method, continue to promote its use.
5. Informational Brochures
Throughout 1998, several different brochures have been developed for inclusion in the monthly
newsletter and made available at City Hall. Those produced were: a youth questionnaire, Capital
Improvement Program,. correct fertilizer usage, spring clean up, pet policies, election news, and
Southshore Center rental space.
.
It is our plan to continue to utilize this method to advertise or announce features or upcoming
events. In the first months of 1999 we plan to do an insert on land conservation methods, the trail
planning process and fertilizer usage.
6. Media
Press releases to the local newspapers are done on a weekly basis when news-worthy items are
available and staff time allows. The newspapers have been very responsive in printing what staff
has submitted. Small articles are regularly included in the "community comer" and even on the
front page of the Sailor.
In addition to sending items to the press, news items have also been sent to the communications
commission who includes them on their announcement channel, free of charge.
A list of times and days of Council meeting cable casts is published in each newsletter.
2
Review of Communication Plan Efforts During 1998
Page 3
7. City Council Involving Citizens
The Council has held one "open forum" style meeting during the course of the year for residents
affected by the Strawberry Lane improvements. The meeting was well attended and Council
reported the comments they received at the next regular meeting.
During 1998, the Council Chambers was remodeled to make communication from the audience
easier. Microphones were hung above the audience so people can talk from where they are seated.
Also, new video production equipment was installed to improve the quality of the production for
those attending the meetings and those watching from home.
8. Feedback Forms
.
During 1998, approximately 300 feedback forms were mailed or handed out at the counter.
Approximately 40 of those forms were received back at City Hall (see attached summary sheet),
with the majority of those having had contact with either the Fire or Police Department. While the
overall response is generally favorable, we have occasionally received a complaint about a service
which staff has quickly researched and corrected and / or followed up with a response to the
person. The use of this communication tool has dropped from 20% of the forms returned last year
to 12% returned this year. The City pays for postage through a Business Reply Envelope permit,
which costs approximately $300 per year. We may want to reconsider continuing this practice.
9. E-Mail
Through out the year City Hall has received numerous e-mails from residents and people outside
the community requesting information or commenting on a service. These are kept in the Feedback
binder for Council inspection.
10. Presentations to School Civic Groups
Administrator Hurm each year is involved in an inclusive presentation at Minnewashta Elementary
School third grade classes. The goal is to give the students experience as to the roles of City
Council, department heads, administrator and citizens in the city budget process. This type of
contact with schools should continue and be expanded.
.
CONCLUSION
The following forms or processes identified in the plan were not utilized during 1998, some due to
the lack of need or opportunity. Each should be reviewed for importance:
Strategy Sheets
Phone Calls to Remind Nearby Residents of Meetings
Policy on Additional Signage
Classes to Residents
3
Review of Communication Plan Efforts During 1998
Page 4
The Communication Plan calls for renewed effort by Council, Commissions and Staff to provide
effective communication to all citizens. Staff has found the Communication Plan to be an
invaluable tool in guiding our actions with regard to all services to residents. Not only does it
guide us in decisions with regard to services, but also helps us realize our goal of. . .
"continuously striving to keep citizens informed and asking for.and listening to feedback." We
must continually reminder ourselves that in the plan we promise to:
~ Set a new standard for municipal efforts in informing citizens;
~ Listen to city residents and use that feedback in formulating policy;
~ Strive to involve citizens early and often in decision making processes; and
~ Encourage civility, responsibility and participation of Shorewood residents.
All aspects of implementing this plan have been absorbed by staff internally, and to the extent
possible, additional resources have not been expended to ensure its implementation.
How are we doing? Council should review the tools and processes identified in the
Communications Plan and provide directio,! to staff on continued use or expansion of each aspect.
.
.
4
Administration
Animal Control 2
Assessing
Building
Inspection
5
3
1
Engineering
Finance
1
.
Fire Department
12
2
Front Desk
Planning
1
Police
16
1
Public Works
1..
Water Utility
Other
.
NOTE: One received with comments about the Highway 7 closures. No rating given.
Feedback on the Shoreline
January,
1998
Citizen Address Date Concern or Request S tafj
Resp
Cindy Emmons Wood Duck Circle 470-4072 115/98 Question regarding bill Kathy
Joyce Holcomb Smithtown Rd 474-4768 116/98 1. Appreciates new shelter in Larry,
Freeman Park. Would like eri
another shelter between Kelly and
Keeler Field
2. Blue picnic table needing repair
in the woods
Joyce Holcomb 25675 Smithtown 474-4768 1/27/98 Their property backs up to the Jimff
Rd trail and they are unable to attend
the Open Forum. Has not seen or
had any problems regarding
snowmobiles on the trail. Not a
problem at all, just fine on the
trail. Snowmobilers are being
very careful, not going on their
yard, not speeding by when they
are walking their dogs, slowing
down when passing pedestrians,
and stopping at the right time.
The enforcement has been
effective in the Darks as well.
Joyce Holcomb 25675 Smithtown 474-4768 2/9/98 Would like someone to call her Patti
Rd re: ordinance against old school
bus in front yard, (house on
Smithtown before Eureka)
Dennis Ohagen 5100 Shady Island 470-0361 2/20/98 Wife was driving across the Shady Larry
Trail 5:45 p.m. Island Bridge and had damage to
car from a trough 8 inches deep
and 8 inches across. Did
something to the right side of
their car. He will take the car in
for repairs and feels the City is
responsible. Would like someone
to call him or can contact Judy
Ohagen at work (244-0658) on
Mondav
Joyce Holcomb 25675 Smithtown 474-4768 3/5/98 Does the Park dept. have any Teri /
Rd 10: 14 a.m. surplus or not in use picnic tables
for sale
unknown Delwood Lane on 2/28/98 Construction going on but no Larry
Enchanted Island permits posted. Would like
someone to look into it
Bob Snyder Waterford area 474-7476 3/14/98 Stated there is a speeding traffic Jimff
problem in the Waterford area.
Requested that the Police monitor
the area more closely.
.
.
.
.
Feedback on the Shoreline
Citizen Address Date Concern or Request S tafJ
Resp
unknown unknown unknown 3118/98 complaint regarding recycling Teri
service - driver is throwing
recyclables and recycling bins and
breaking them. Resident found her
recycling bin thrown 20 feet from
the road.
unknown unknown 4/2/98 Would like a ruling to require pet JimIT
owners to clean-up after their
dogs. Would also like to see
something done about the cats
runnin2 loose.
unknown unknown 4/3/98 would like the animal ordinance JimIT
to require pet owners to clean-up
after their dogs on the trail, public
parks and private property
unknown unknown 4/3/98 thinks it would be appropriate for JimIT
the animal ordinance to require
pet owners to clean-up after their
dO<Ts on the trail and public parks
unknown unknown 4/3/98 Thinks it is necessary for the JimIT
animal ordinance to require pet
owners to clean-up after their dogs
- definite problem on the trails
and in the parks.
Becky Schoultz 474-8202 4/3/98 New resident and pet owner finds JimIT
it surprising that the ordinance
does not already require pet
owners to clean-up after their
pets. Supports the idea and will
help to promote it.
unknown unknown 4/4/98 As a pet owner, can't believe the Teri
amount of poop on the trails and
in Freeman park - creates a mess
for walkers. Supports making
trail/parks more appealing by
enforcing pet owner responsibility
to clean-up after their pets.
Suggests City put more
bags/trash canS out to encourage
clean-up.
Sharon Samples Muirfield Circle 474-2197 4/4/98 Appalled with dog feces that Teri
resident must clean-up in her front
yard. The public right-of-way
along Old Mkt. Road is referred to
as dog toilet. Serious problem
that needs to be addressed.
Unknown Smith town Rd 4/4/98 Thinks it is important that an Teri
. ordinance be established requirin2
Feedback on the Shoreline
Citizen Address Date Concern or Request Start
Resp
owners to clean-up after their pets
considering the water problems
we have with our lakes
Amy Hewitt 5727 Wood Duck 4/5/98 Thinks pet owners should be Teri
Circle required to clean-up after their pets
on public and private land. Also
needs to be enforced.
Bill B 5335 Eureka Rd 470-7444 4/6/98 Supports ordinance requiring pet Teri
owners to clean-up after their
pets. Does not appreciate dog
I waste left in his yard. Would like
a sign supporting the ordinance in
his vard
unknown unknown 4/6/98 Finds it disgusting that people Teri
walking their dogs by the lake do .
not clean-up after their pets. As a
senior citizen, startled by large
loose dogs, would also like to see
enforcement of dOQS tied -UP
Marty Wellens 470-9395 4/6/98 l.)Wondered if a Frisby-Golf Teri/J
course has ever been proposed for
a park, if not he would like to
propose it.
2.) Opposes expanding the
ordinance to require owners to
pick-up after their pets. Doesn't
see a need to pick-up if the dog
goes off the side of the trail
although on public property,
supports pick-up only if on the
trail
David Steinkamp 474-8464 4/7/98 As a board member/coach of S. Te
Tonka Little League, witnessed
many residents bring their pets to
the park and let them run on the
fields that kids play on later.
Feels residents should be banned
from bringing their pets to the
parks. At the very least they
should br required to clean-up after
their nets.
Mary Wiersom 401-0010 4/8/98 Feels current animal ordinance Teri
should be expanded to require pet
owners to clean-up after their
pets. Concerned about feces in
storm sewers and going into the
lake. Would like to know what
is Qoing on to further the
.
.
Feedback on the Shoreline
Citizen Address Date Concern or Request Start
Resp
expansion of the ordinance and
what she can do.
Kristin Healy 4/8/98 As a pet owner feels she is Teri
responsible to clean-up after her
pet and that other owners should
be required to do so also.
4/8/98 Strongly agrees with the Teri
newsletter article requiring pet
owners to clean-up after their dogs
and hopes this change is made
Kristie Williams 26425 Strawberry Ct 4/9/98 Strawberry Lane - would like to Larry
see a paved walking path or
sidewalk along the side of the road
Becky Shoultz 474-8202 4/1 0/98 Would like to know why Teri, .
Silverwood Park does not have a
portable bathroom
Jeff Jones Brynmawr Place 4/1 0/98 Supports expanding the animal Teri
ordinance to require pet owners to
clean-up after their pets on both
public and private land
Unknown 4/14/98 Ordinance should be expanded .
Pet owners should be required to
clean-up after their pets on both
public and private land
Robin Dobson 26540 W 62nd Street 4/22/98 was not able to attend the Larry
Strawberry Lane Mtg., but would
like to see the road widened -
improved shoulder or actual
asphalt surface. Concerned for
safety of kids on bikes and
walkers.
Gail Ross 5508 Tiffany Lane 407-0977 4/23/98 Would like to propose to the City Teri
Council to adopt an ordinace
requiring lawn sprayers to post
signs of pesticides used
John Cousins 5955 Christmas Lake Feels the Cebalka property is not
Rd conforming and would like the
City to inforce its ordinance.
Ann Leland H-470-6996 5/1/98 Request that parking be limited to Larry ,
W-742-459I one side of the street on
Smithtown Rd and Strawberry
Lane for Minnewashta School
events.
Kate Flum 5265 Howards Point 470-0152 5/2/98 Would like to know if the Pet Teri
Rd Ordinance was expanded to require
pet owners to clean-up after their
dogs
Russ Aldrich 4770 Lakeway Terr 474-9146 5/4/98 Storm Sewer on the south side of Larry
Feedback on the Shoreline
Citizen Address Date Concern or Request Staff
Resp
his house, drains into Lake
Wiliam, is plugged. Would like
someont to take care of it
Dave Littlefield 24775 Glen Rd H-474-I783 5/4/98 Concerned about the storm water Larry
W-886-6107 drainaf!e oroblems on Glen Rd.
Peter Kizilos-Clift 26395 Peach Cir 401-3330 5/6/98 Concerned about stormwater Larry
drainage problem on his property. Teri
Backyard floods with water and
stays for several days. There is
no place for the water to drain off
their property.
6065 Glencoe Rd 474-7194 5/16/98 Missed pick-up for spring Pame]
2:49 o.m. Clean-up
Mrs. Stake 4870 Regents Walk 474-2405 5/16/98 Missed pick-up for Spring Clean- P
UP
Mary Wickstrom 28110 Woodside Rd 474-6857 5/16/98 Insurance does not cover tree Pame!
339-8003 (w) 5:59 p.m. removal. Would like to know if
the city will be helping out or
coordinate a volume discount for
residents
Ed Reitmann 5865 Eureka Rd 5/16/98 Spring Clean-up - Leaves were Pamei
6:45 p.m. not picked up Also appreciates the
Spring Clean-up service.
Robert Pergelson 4725 Bayswater Rd 5/16/98 Spring Clean-up - Tree trimmings Pame!
8:18 n.m. were not oicked uo
Delores Mullenbrack 5840 Strawberry 5/17/98 Still have a tree on their roadway Larry
Lane it has been since Friday and is
now Sunday. T?-ere is no closed
road sign. Realizes people are
busy but X-City council member
had her tree removed right away
and she would like some attention
on StrawberrY Lane
19860 Waterford Ct 5/17/98 Spring Clean-up: Missed Pick-up Pame]
2:46 o.m.
6140 Old Chaska Rd 5/17/98 Spring Clean-up: Missed Pick-up Pamei
Greg Elwell 5720 Star Lane 5/17/98 Spring Clean-up: Leaf Bags were Pame]
not oicked-up
Michelle Goodmeyer 6140 Old Chaska Rd 474-0740 5117/98 Spring Clean-up: Missed Pick-up Pame!
10:11
o.m.
Pat Hordap 26195 Shorewood 909-5753 5/18/98 Spring Clean-up: Brush was not Pame]
Oaks Drive 7:29 a.m. oicked-un.
Lynn Ryan 5840 Glencoe Rd 949"8203- W 5/18/98 Spring Clean-up: Leaf Bags were Pame:
474-9651-H not oicked-un
Carol Fridell 26165 Birch BluffRd 925-8414 5/16/98 I Unable to bring anything to the Pamei
! Soring Clean-un drop site due to
.
.
.
Feedback on the Shoreline
Citizen Address Date Concern or Request Staff
Resp
storm damage, would like to
know if an alternate day is
possible.
Julie Einhorn 5580 Howards Point 474-9729 5/16/98 Unable to bring anything to the Pame]
Rd 8:50 a.m. Spring Clean-up drop site due to
storm damage, would like to
know if an alternate day is
possible. -
Don Ryks Boulder Bridge Drive 474-4495 5/16/98 Would like to know if the City Pame!
9:46 a.m. will do any clean-up of downed
limbs in residents vards
6105 McKinley 10:59 a.m. Spring Clean-up: Missed Pick-up Pame]
Circle
Dan Cuslick 6155 Church Rd 474-1834 5/19/98 Spring Clean-up: Missed Pick-up Pame!
6:51 - bundled brush and bagged leaves
Mary 26305 Edgewood Rd 470-9865 5/19/98 Storm water problems Larry
9:41 p.m.
Dick Woodruff 4485 Highland Circle 470-6832 5/23/98 Getting mixed messages on the Larry
820-5320 City's plan for storm clean-up. Jim
Not satisfied with policy
expressed in flyer. (He did think
that it was only 2" diameter,
rather than 6".
Bill Stringlauff 4475 Highland Circle 470-8508 5/23/98 Also mixed messages about Larry
City's plan for storm elena-up. Jim
Wants City to complete the task
as started for other residents.
Wants it done quickly, worried
about infestation of debris. Wants
a resnonse.
Judy McKusky 5250 Howards Point 474-5076 5/23/98 Appreciates wonderful job that Larry
Rd. City has always done (resident of
~ 33 years). Curb was damaged in
tree clean-up done by City. Would
like it repaired because of washout
durin!! rain.
Clay Atkinson 5735 Brentridge 332-2120 5/27/98 Called about large bundles of Conni
Drive brush on his street still waiting to ( calle(
, be picked up. tell hi
the w;
Greg Linden 26445 Oak Ridge 470-2136 5/27/98 Confused about dates of storm Conni
Cir. clean-up because of conflicting (Left
information in the flier and the record
newsoaner article. messa
Robert Hegstrom 27820 Island View 474-2821 5/27/98 Thought the City did a pathetic JimIL
Rd 8:44 p.m. job handling the storm clean-up.
Lack of effort to clean-up the
dama!!ed nei!!hborhoods - city did
Feedback on the Shoreline
Citizen Address Date Concern or Request StafJ
Resp
so little to help the residents.
City didn't show up for three
days after the storm - out of
DOwer for 6 days
Dan Kuslick 6155 Church Road 474-1834 5/28/98 There are still bagged leaves and Addec
5:48 p.m. twigs from the spring clean-un. BFI Ii
Simon Lewis 6130 Church Road 5/29/98 Just calling to say that brush is
still along side of the road to be
oicked uo.
Gail Ross 5508 Tiffany Lane 470-7977 6/2/98 Called last month regarding
regulation to be established
requiring lawn services to put up
signs when they spay or use
chemicles on the lawn. My dog
was poisoned last month by a
lawn service that didn't post
signs. I didn't receive a call back
from anybody, nor did I see any
mention of it in the recent City of
Shorewood Citizen Informer. I'm
wondering if it was discussed or
what. Thank you.
Judy O'Hagen 5100 Shady Island w-244-0658 6/1/98 Has damage from Saturday storm.
Trail There is a tree which pulled down
a power line. The line is not
broken and they do have power,
but no phone service.
Tammy Corter 5685 Wedgewood 474-9508 6/2/98 Wants to know where to drop off Pame;
Drive 6:15 p.m. tress from the storm damaQe
Gilbert Davison Unknown 474-5492 6/2/98 Wants to know the City Policy Pam ;
10:37 for Storm Clean-up
D.m.
Steve Evans Unknown 470-5491 6/8/98 Thank you for the Freeman Park Pame;
collection site. How long will it
continue?
Margarette 6/5/98 Impressed with the changes nad Conn:
improvements to the Newsletter. Jim
Thank you for the good work.
It's great to feel connected to our
community.
Clay Atkinson 6/14/98 Will be on the Citizens Review Twila
Panel
Rose Olson South Shore Center 474-7635 6/15/98 Gas problem over at the center - Larry
would like Larry to look at it
right away
Laurie Utaf 6120 Chestnut Terr 470-1530 6/26/98 Would like a sidewalk in the Jim/T
2:21 p.m. Covington/Old Mkt area. Heading T eri/l
East out of Silverwood Park there
.
.
.
.
Feedback on the Shoreline
Citizen Address Date Concern or Request Staff
Resp
is no sidewalk. Would like one
from the Park to Vine Hill and
continue along Vine Hill on the
west side to meet up with the
sidewalk there. Concerned about
safety for Children
Ed Reitmann 5865 Eureka Road 6/28/98 Missed for Spring Clean-up, was Twila
rescheduled for another pick-up
but no loncrer needs it. .
Joyce Holcomb 474-4768 6/29/98 1. Need more picnic tables in JimfI
Freeman Park. 2. Feels residents
of Eureka Way should bring their
garbage and recycling to
Smithtown Road since it is a
private road. She objects to the
garbage and recycling truck
backing up about four times over
the trail to turn around
Becky Schultz 474-8202 7/1/98 Found the Early Shorewood Teri/C
Reminessence history article in
the Newsletter to be very
offensive.
Teri Bovie 474-8507 4:32 p.m. July Communications Corner Teri
7/1/98 Response - would like the
newsletter to state that lawn 95%
of the chemicals are concidered
probable carcinogens (by the
EPA) and the National Cancer
Socity states that children are 6
times more likely to get
Leukemia when pesticides are
used in the home or garden. Give
alternatives to using chemicals
Mary 401-0010 12:58 a.m. Pleased that Shorewood passed a Jim/ I
7/2/98 Pooper Scooper law, but felt that
the enforcement of a verbal
warning seems week. Will verbal
warnings be documented? Will
repeat violaters be issued a
citation? Thinks that fines ought
to be set to discourage from
violatincr thid law
Bill B 5335 Eureka Rd 545-1401 ext. 5: 15 p.m. Re: Watten Ponds -large truck Patti!
354 just deposited tree trunks on the
empty lot in Watten Ponds, also
have deposited dirt and concrete
chunks at other times. Does not
think this development should be
Feedback on the Shoreline
Citizen Address Date Concern or Request S tafJ
Resp
used as a dumping !rround
Gayla 26205 Oak Leaf Trail 8/10/98 Opposed to making changes to Teri
where the stop signs are placed in
their neighborhood. Feels it
would increase the traffic on her
street. One solution to consider
for the problem would be to lower
the speed limit to 20-25 from 30
moho
Jeff Tuma 26345 Oak Leaf Trail 470-0448 8/10/98 Unable to attend tonights Teri
647-0959 ext. meeting. Feels it is imparitive
263 that the stop sign at the
intersection of Shorewood Oaks
drive and Oak Leaf Trail remain
because it is very busy.
Unopposed to adding additional
.. sil!ns.
Catherine Dales Shorewood Oaks 474-1142 8/10/98 Re: Shorewood Oaks Stop Sign Teri
resident Issue - Would like the stop sign
to remain where it is. No reason
to move the stop sign to a cul-du-
sac from a street where it controls
two direction traffic verses one
direction.
Jim Pisula 26175 Shorewood 474-1949 8/19/98 Recycling truck took the Pamei
Oaks Drive newsoaoer and left evervthinl! else
Jim Pisula 26175 Shorewood 474-1949 8/21/98 Recycling was to be picked up on Pamei
Oaks Drive Friday (missed on Wed.) and was
not. Will put it out again this
next week and would like to make
sure it is picked up. No return call
necessary .
Dean Riesen 8/25/98 Calling for Jim Hurm Jim
7:20 a.m.
Joyce Holcomb Smithtown Road 474-4768 8/26/98 Would like the milfoil at Crescent Teri, ]
1:40 p.m. beach picked up twice a week
during swimming season. Also
would like covers on the garbage
cans at the beach.
Dan Kuzlik 6155 Church Rd 906-2543 day 9/1/98 Would like info on the Recycling Pamei
orogram and a recvclinl! bin
Annie Paul Maple Leaf Circle 470-0987 9/2/98 In response to newsletter - Would Teri, .
like to know if the article on the
Land Purchase and the article on
the Personal Communications
System are related. Vehmently
opposed to a tower at Freeman
Park. Would like to know what
.
.
. .
.
.
Feedback on the Shoreline
Citizen Address Date Concern or Request S tafJ
Resp
her next option is.
Shelly Fletcher Shorewood Oaks 474-3932 9/29/98 In response to Newsletter - Teri
Strongly opposed to a cell tower
. in Freeman Park.
Jim L. Brentridge Drive 10/1/98 In response to newsletter - Teri
doesn't feel we should spend tax
payer money to purchase land
unless the City would make
monev in doing so.
Susan 5985 Mill Street 474-7921 10/9/98 Calling to notify the City that Parne]
she is having a recreational fire
that night
Unknown Wood Duck Circle 7:2 a.m. 10/30/98 New neighbor has 6 cars parked in Patti,
front of their house. Sometimes Teri
they have 7 or 8 on their lot as
well as their street.
Unknown Enchanted/shady 11/11/98 would like the Candidates Signs Teri, ]
Island removed
Unknown Howards Point Dahlberg Campaign signs on Teri, ]
Smithotwn and Howards Point Rd
are not removed
CHECK APPROVAL LISTING FOR DECEMBER 7, 1998 COUNCIL MEETING
CHECKS ISSUED SINCE NOVEMBER 25, 1998
.
CK NO TO WHOM ISSUED
24216 US POSTMASTER
24217 PERA
24218 ICMA RETIREMENT TRUST 457
24219 CITY COUNTY CREDIT UNION
24220 FRONTIER ELECTRIC
24221 KATHLEEN HEBERT
24222 AT&T WIRELESS
24223 MN CHILD SUPPORT PMT CTR
24224 BRADLEY NIELSEN
24225 JOSEPH PAZANDAK
24226 ALAN ROLEK
24227 CHICAGO TITLE INS CO
24228 JAMES WYMAN
24229 DAHLHEIMER DIST.
24230 HONEYWELL PROTECTION
24231 MARLIN'S TRUCKING
24232 QUALITY WINE & SPIRITS
24233 MEDICA
24234 HEALTHPARTNERS
24235 UNUM LIFE INSURANCE CO.
24236 AFSCME COUNCIL 14
24237 FORTIS BENEFITS INS. CO.
24238 LMCIT - DENTAL
24239 MN NCPERS
24240 CITY OF TONKA BAY
24241 GRIFFIN COMPANIES
24242 TOWLE REAL ESTATE
24243 BRAD RAGAN TIRE. INC
24244 NORTHERN STATES POWER
24245 US WEST
24246 US WEST DEX
24247 CAROL/ ALBERT BISTANY
24248 CORECOMM
24249 BELLBOY CORP.
24250 BELLBOY BAR SUPPLY
24251 FLAHERTY'S HAPPY TYME CO.
24252 GTE DIRECTORIES
24253 GRIGGS, COOPER & CO.
24254 JOHNSON BROS. LIQUOR CO.
24255 LAKE REGION VENDING
24256 PAUSTIS WINE COMPANY
24257 PHILLIPS WINE &SPIRlTS
24258 QUALITY WINE & SPIRITS
24259 THE WINE COMPANY
.
PURPOSE
DEC. NEWSLETTER POSTAGE
PERA
DEFERRED COMP
PAYROLL DEDUCTIONS
BLDG. MAINT-TB L1Q
SEC 125 REIMB
AIRTIME
CHILD SUPPORT-C. SCHMID
SEC 125 REIMB
MilEAGE
SEC 125 REIMB
OVERPAID S/A PAYOFF
ESCROW RELEASE-TREE FENCE
BEER PURCHASE
QTRL Y MONITORING
FREIGHT
LIQUOR/WINE PURCHASE
DEC. HEALTH INSURANCE
DEC. HEALTH INSURANCE
DEC. LIFE INSURANCE
DEC. DELTA DENTAL
DEC. DISABILITY
DEC. DENTAL INSURANCE
DEC. PERA LIFE INSURANCE
DEC. RENT-TB LIQUOR
. DEC. RENT-lIQ I
DEC. RENT-lIQ U
EQUIP. MAINT.
UTILITIES
COMMUNICATION
ADVERTISING
REFUND OVERPMT-SAND
AIRTIME
LIQUOR/BEER PURCHASE
MISC./SUPPLY PURCHASE
MISC. PURCHASE
ADVERTISING
LIQUOR/WINE/MISC. PURCHASE
LIQUOR/WINE PURCHASE
MISC. PURCHASE
WINE/BEER PURCHASE
LIQUOR/WINE/MISC. PURCHASE
LIQUOR/WINE PURCHASE
WINE PURCHASE
TOTAL CHECKS ISSUED
Page 1
AMOUNT
$591.86
2,934.65
1.078.07
1, 1 00.80
326.50
192.30
144.04
156.50
243.00
117.39
200.00
215.22
1,500.00
634.00
83.07
241.60
3,663.08
5,223.75
3,188.06
91.30
281.84
94.50
608.34
33.00
1,000.00
7,118.50
3,590.45
363.32
1.689.93
38.00
346.00
5.00
3.57
6.677.73
116.61
170.10
56.85
18,887.05
4,089.11
2,269.30
464.80
$5,883.31
563.99
477 .34
$76,753.83
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