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Other than voting, do you feel that if you wanted to, you could have a say about the way the City of Shorewood runs things? 19. How much do you feel you know about the work of the Mayor and City Council -- a great deal, a fair amount, or very little? 20. From what you know, do you approve or disapprove of the job performance of the Mayor and City Council? (WAIT FOR RESPONSE) And do you feel strongly that way? IF OPINION STATED, ASK: 21. Why do you feel that way? 22_ How much first-hand contact have you had with the City Staff -- quite a lot, some, very little, or none at all? 23. From what you know, how would you rate the job performance of the City Staff -- excellent, good, only fair, or poor? IF RATING IS GIVEN, ASK: 24. Why did you rate city staff as ? 25. During the past year, have you contacted by telephone or in person any Shorewood City staff member? IF "YES," ASK: 26. On your last contact with City staff, which department did you reach -- Police, Fire, Finance, Planning, Building In- spection, Public Works and Engineering, Parks and Recreation, Code enforcement office, the Information Desk, Motor.Vehicle Licensing, or Administration? Thinking about 'that last contact, for each of .the fol- lowing characteristics, please rate the Roseville City staff as excellent, good, only fair, or poor...~ 27. 28. 29. help you? 30. Efficiency of the department staff? 31. Courtesy of the department staff? Changing topics.... Courtesy of the Information Desk receptionist? Waiting time for service? Ease of reaching a department staff member who could 2 .. 6129296166 DECISION RESOURSES 167 P04 JUL 30 '98 12:01 32. Would you favor or oppose the City placing utility lines underground? (WAIT FOR RESPONSE) Do you feel strongly that way? _ The cost of placing utility lines underground would be reflected in an increase in your monthly utility bill. 33. How much would you be willing to see your utility bill increase to fund placing utility lines underground. Let's say, would you be willing to pay an additional $___ per month? (CHOOSE RANDOM STARTING POINT i MOVE UP OR DOWN DEPENDING ON RESPONSE) How about $___ per month? (REPEAT PROCESS) Moving on.... 34. In general, do you feel that the City is enforcing city codes and ordinances at about the right level, is too exacting, or is not rigorous enough? IF "TOO ElXACTING," "NOT RIGOROUS ENOUGH," OR "VARIES," ASK: 35. what codes or ordinances do you feel are not being en- forced at about the right level? Moving on... . For each following types of residential development, please tell me if you think the City of Shorewood has the right amount, too much or too little.... 36. Affordable housing? 37. Senior housing? 38. Luxury housing? 39 . Apartments? 40. "Starter" housing for first-time buyers? 4~. Would you favor or oppose the City changing the zoning laws to allow for more high density development, such as senior hous- ing? (WAIT FOR RESPONSE) Do you feel strongly that way? Snowmobiling is currently permitted in Shorewood.... 42. Do you or anyone in your household own a snowmobile? 43. Would you support or oppose banning snowmobiles within city limits? 44. Would you support or oppose banning snowmobiles on the regional trail? IF "SUPPORT IN EITHER QUESTION, ASK: 45. Why do you feel that way? 3 6129296166 DECISION RESOURSES 167 PeS . JUL 30 '98 12:02 45. Within the past two years, do you think crime in your neigh- borhood has increased, decreased, or remained about the same? Changing directions. . . . As you may ~~ow, nearly 40 percent of Shorewood residents are currently using City water. 47. How satisfied are you with the current voluntary water system -- very satisfied, somewhat satisfied, not too satisfied or not at all satisfied? 48. Should the water system be expanded to include all residenc- es within the city? IF "YES," ASK: 49. Should the system remain voluntary, or not? The cost of expanding the water system would be reflected in the affected property owners' tax bill. 50. How much would you be willing to see your property tax increase to fund expansion of the water system. Let's say, would you be willing to pay an additional $_ per month? (CHOOSE RANDOM STARTING POINTi MOVE UP OR DOWN DEPENDING ON RESPONSE) How about $___ per month? (REPEAT PROCESS) Turning to park and recreation issues..... 51. Overall, would you rate the park and recreational facilities in Shorewood as excellent, good, only fair or poor? 52. Do you or members of your household regularly leave the City of Shorewood to use leisure-time recreational facilities or programs in other cities because of their unavailability here? (IF "YES," ASK:) What types of leisure-time facilities or pro- grams? 53. How much would you be willing to see your property tax increase to fund a park bond referendum. Let's say, would you be willing to pay an additional $___ per month? (CHOOSE RANDOM STARTING POINT; MOVE UP OR DOWN DEPENDrNG ON RESPONSE) How about $_ per month? (REPEAT PROCESS) Suppose the City of Shorewood proposed a bond referendum for land preservation, park, trail and recreational improvements. Improve- ments would include Residents would be asked to approve a million dollar bond referendum to fund these improvements.~e average homeowner would an increase of property taxes of about $____ monthly on a $ home. 4 6129296166 DECISION RESOURSES 167 P06 JUL 30 '98 12:02 54. If the election were today, would you favor or oppose this bond referendum? (WAIT FOR RESPONSE) Do you feel strongly that way? IF A RESPONSE IS GIVEN, ASK: 55. Why do you feel that way? Moving on.... 56. What is your primary source of information about City government and its activities? The City publishes a newsletter, " each home. " sent to 57. Do you receive the newsletter? IF "YES," ASK: 58. How much of the newsletter do you usually read -- all of it, most of it, some of it, not too much of it, or none of it? 59. How would you evaluate its format only fair, or poor? excellent, good, 50. How would you evaluate its content -- excellent, good, only fair, or poor? 61. Does your household receive cable television? IF "YES," ASK: 62. How often do you watch Shorewood City Council Meetings on the access ch~1nel, frequently, occasionally, rarely, or not at all? IF Th"'EY WATCH, ASK: 63. Are there any changes or improvement you would make to improve the t~lecast of the meetings? " 64. If you could chobse the best way for you to receive informa- tion about City government and the issues facing the commu- nity, what would it be? 65. Do you currently own a home computer? (IF "YES," ASK:) Do you use a modem on your home computer? IF THEY HAVE A MODEM OR "YES/YES," ASK: IF THEY DO NOT HAVE A MODEM GO TO QUESTION Which of the following computer resources on the Internet have you used through your modem? 5 6129296166 DECISION RESOURSES 167 P07 JU.. 3ej , 98 12: 03 66. Electronic mail, or e-mail? 67. Subscriber newsgroups? sa. The World Wide Web? 69. Have you visited the City of Shorewood's homepage on the World Wide Web? (IF "YES," ASK:) Are there any changes or im- provements you would suggest? Now, just a few more questions for demographic purposes.... Could you please tell me how many people in each of the following age groups live in your household. Letls start with the oldest. Be sure to include yourself. 70. First, persons 65 or over? 71. Adults under 65? 72. School-aged or pre-school children? 73. What is your occupation and, if applicable, the occupation of your spouse or partner? 74. Do you own or rent your present residence? 75. What is your age, please? 76, What is the last grade of school you completed? And now, for one final question, keeping in mind that your answers are held strictly confidential.... 77. Could you tell me your approximate pre-tax yearly household income. Does the income lie.... 78. Gender 79. PRECINCT 6 CITY OF SHORE'WOOD CITY COUNCIL WORK SESSION MEETING MONDAY, AUGUST 3, 1998 COUNCIL CHAlYIBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES 1. CO~-vENE CITY COUNCIL WORK SESSION Mayor Dahlberg called the meeting to order at 7:05 p.m. A. Roll Call Present: Mayor Dahlberg; Councilmembers O'Neill and Garfunkel: Planning Direcror Brad Nielsen. Absent: Councilmembers Stover and Champa; Administrator Hunn B. Review Agenda Mayor Dahlberg reviewed the Agenda for August 3. 1998. The agenda was approved as submitted. 2. DISCUSSION ON POLICY SURVEY QDESTIONS Tne Council reviewed and discussed a draft of che Policy Survey which was prepared by Decision Resources. Bill Morris and Diane Tra'der of Decision Resources were in attendance to discuss the proposed survey. Councilmember Garfunkel noted a Parks survey was justrecentIy completed and did not feel questions related to parks would need to be included. Mayor Dahlberg noted his agreement. Wi!:h respect to Questions 36 through 40, Mayor Dahlberg felt., as a policy maker, the question is whether these items should be involuntary. He stated his belief the crucial policy questions revolve around whether residents would be in favor of forcing a particular policy on a neighborhood which is opposed to it and he requested questions be included relative to this. . Councilmember GarfunkeI stated anomer issue would be whether residents are willing to pay for a particular policy in order to have it implemented. Ms. Traxler questioned whether there are feasibility' issues. Mayor Dahlberg did not feel there is an all or nothing .position and explained the current water system is voluntary and. !:he Council supports neighborhoods which come in with petitions for watennain extension. Councilmember Garfunkel commented with respect to Question No.3 the answer can be very subjective in that a person's view of their quality of life could fluctuate from day to day. Mayor Dahlberg recalled this particular question was asked on the park survey 'and questioned whether it needs to be asked again. Ms. Tra.'der will review this and if it was included in the park survey, it will be deleted from this one. rvIr. Morris noted this question was used in another city and was followed up with anQ[her quesIion relative to what change or improvement could be made by the City to raise the quality of lire from whatever their response had been. for exarnpie. good to exceHenr or fair to good. Ms. Traxler srared a draft question will be included in (he next sur;ey for (he Council's revie'.v. CITY COUNCIL WORK SESSION MEETING l\Illl'fUTES AUGUST 3, 1998 . PAGE :z Ms. Traxler requested the removal of Question No. 6 given Question No. 5 which she felt to be more quantitative to what the Council is looking for. Mayor Dahlberg reviewed Question No. 5 and suggested asking a measure of importance to determine how important this issue is to the respondent. NIr. Morris suggested asking the respondent what percentage of their property ta.;<es go to the City. He explained this will demonstrme their perception of how their property taxes are distributed, The caller will then be able to inform the respondent the percentage of their property taxes which actually go to the City. . This is then followed up with Question No.7 which is a comparison with nearby suburban areas. Ms. Traxler noted most residents in suburban areas greatly over esti..rnate the City's share of the property taxes and greatly under estimate the school district's share. With respect to Question Nos. 9 through 17, Councilmember Garfunkel questioned how, for example, a determination will be able to be made relative to street lights and whether the respondent feels !:here is insufficient or excessive lighting. Ms. TIllXler suggested a follow up question in the event a respondent answers "fair" to a particular item. Councilmember O'Neill suggested adding "traffic control" to this list. Ms. Traxler felt perhaps this should be handled as a separate question since this is a current issue in the City. Mr. Morris suggested asking whether there are concerns relative to traffic control such as speed, automobiles and stop signs. NIr. Morris suggested either deleting Question No. 18 or. if it is to be included, asking a follow up question to ascertain why the respondent feels the way they answered. Councilmember Garfunkel would like to know the residentS' perception of their ability to come forward and voice their opinions and the reception they receive from the City. Ms. Traxler pointed out Question No. 19 will be cross tabulated with Question No. 20 and this will provide information to determine whether chose who are most unhappy with the City are also the least knowledgeable abou~. the City or whether the reverse is true. , , Councilmember Garfunkel noted it is anticipated this survey will be completed post election. He felt if a survey of this type were to be completed in a non-election year. it would allow for corrective action to be taken by the CoUncil. Ms. Traxler suggested an article be included in the newsletter notifying residents a survey is being completed and letting them know Decision Resources: has been retained to assess general artirudes relative to policy issues in the city. They should also be informed telephone numbers are randomly selected and then asked to cooperate should they be one of the households which is called. She stated this will make for a smoother survey process. With respect to Question No. 26, "parks and recreation" and "code enforcement office" will be deleted and "information desk" will be changed to reflect "general information desk." In reviewing Question No. 33, ;\[r. Morris stared he will contact NSP to determine whether c.here is an estimated amount which could be inserted in this question. 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'-4OJQ.) ~::r:-5 .....'"d 2 ~ '"d 6:a ~8 ~ to Q) ....; -Ev '-' 5 Q.)..... -B,s Q.) -CQ.) ~-s .!.~ ~ ~ o..c:: ....g 'n ,,., \0 V) .OJ o.~ :Z.t g ~ . i3l V V ~ ::3 CY t. ~'-S ..... ... 'Ev 0-5 ~ V ~.~ ~ iii 11 .'~ t:ig.o ~o~ ~ bl) ~ :::l 'Vl Vl -0 -1::; "--4' a __..'" ~~u .E~.s a SQ.) oo~ .... U'l:j J5Q.)::l ~ g ~. El .c -9 r;:lC'j~ gll)-E ::l t:l v o~-c U 0 ~ CITY COUNCIL WORK SESSION iYIEETING MINUTES AUGUST 3, 1998 . PAGE 4 Councilmember O'Neill suggested induding :J. question relative to whether the respondem would be interested in receiving e-mails from the City providing chem with perJnenr Cicy information. With respect to communication. Mayor Dahlberg felt a major goal would be to send information from Cicy Hall to neighborhood associations where it can be circulated throughout the neighborhood to residents without e-mail. Nfr. Morris stated Question No. 74 (b) will be included in the next draft in the event the respondent owns cheir home so the value can be ascertained for purposes of cross tabbing. Ms, Traxler stated a revised survey will be submitted to the Council by the end of the monch. Mayor Dahlberg requested she also submit information relative to the cost associated wich conducting a survey of this type on a regular basis. such as every other ye~. O'Neill moved, GarfunkeI seconded recessing the meeting at 8:46 p.m. Motion passed 3/0. Mayor Dahlberg reconvened the meeting at 8:55 p.m. 3. DISCUSSION ON CONDITIONAL USE PE:&.VrrTS FOR HOME OCCUPATIONS Planning Director Nielsen addressed this matter. He explained there are currently 27 J.irJ:lited home occupation permits and 10 special home occupation permits in existence. Councilmember O'Neill raised the issue of receiving e-mails at home from the work place and . inquired what would constitute an in-home business. Nielsen explained if the business being carried out at the residence is the resident's primary place of work. it would be considered an in-home business. Councilmember O'Neill pointed out an individual could work for another company and still carry out the same work at their residence. He noted. this issue will need co be addressed. Councilmember O'Neill stated qe is in agreement with the Planning Commission in that he does not feel it is necessary for residenbi simply utilizing a computer in their home or those who work one or wo days at home rather than in the office to obtain a home occupation permit. . Mayor Dahlberg noted bis agreement thar residents working at home on computers should not be required to obtain a permit as long as it does noe involve customers coming to their residence. It was felt a permit would be required in a situation where there is clientele coming to the residence. the work is being performed from an accessory building or an employee is brought in to work. Councilmember O'Neill noted noise and traffic are che major concerns of adjacent neighbors when a request is brought forward for a home occupation permit. A draft amendment will be. submitted to the Planning Commission for their review and consideration at their next meeting. .. CITY COUNCIL WORK SESSION MEETING MJNUTES AUGUST 3, 1998 . PAGE S 4. ADJOURNMENT Dahlberg moved, O'Neill seconded adjourning the work session at 9:15 p.m. Motion passed 3/0. RESPE CTFULL Y SUBMITTED. Cheryl Wallat, Recording Secretary TimeSaver Off Site Secretarial, Illc. /j2/f~ roM DAHLBE7L<\ YOR ,/ , , CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood. cityhall@shorewood.state.net MEMO TO: May,or and Councilmembers ae- J /7 Al Rolek and Jim Hurm ?t- ,IV FROM: Date: November 12,1998 RE: 1999 Draft Utility Fund and Liquor Fund Budgets - Work Session Monday, November 16 at 7:00 p.m. Enclosed for your review please find drafts of the 1999 Utility Fund and Liquor Fund Budgets. These documents will be discussed at the workshop on Monday night. The documents consist of budgets for the Water Operations and Debt Service Funds, Sewer Fund, Recycling Fund, Stormwater Management Fund and the Liquor Operations Fund. The Water Operations Fund includes scheduled repairs to the well and pump at the Boulder Bridge well location. The reconditioning of the pressure tank at the Woodhaven well location and relining of the SE Area well are budgeted as capital outlays for next year. There are no other major capital outlay projects planned for 1999. Other operating costs are anticipated to be similar to this year in most respects. The Water Debt Service Budget anticipates revenues from special assessments, the City of Victoria, and a transfer from the Water Operations Fund. These revenues are expected to exceed the required debt service for the year. The excess revenues will be held in reserve for future water debt service needs. The Sewer Fund budget anticipates the continuation of inflow and infiltration (I & I) control measures, including cleaning and televising sewer mains to find and repair 1&1 problems, and the sealing of sewer manhole covers. The goal of the program is to ultimately reduce the amount of flow being treated, thereby reducing our sewage treatment costs. MCES treatment costs have remained stable to slightly lower than last year. Treatment costs are expected to remain stable into the next year. The budget also includes the refurbishing of the Enchanted Point Lift Station and the wiring of lift stations so that they may be powered by a generator in emergency situations. This is part of an ongoing lift station rehabilitation program. The goal of the program is to refurbish our aging lift stations at a rate of two stations per year over the next several years. A transfer to the General Fund has been budgeted for overhead administrative costs incurred by that fund on behalf of the Sewer operation. This was discussed as a part of the General Fund budget. ,,, " .. PRINiED ON RECYCLED P"PER ... -t-!- ~:" ~:..-----,. /. '- The water and sewer funds also budget for depreciation of capital assets within the systems. Although depreciation is a non-cash expense and does not affect cash flow, it is important to recognize it as a real operating expense for these systems. No increase in water or sewer rates has been included in the budget for the coming year. Costs associated with capital improvements will be borne from the available fund balances of these funds. There have been no increases in the water or sewer rates since 1993 and 1994, respectively. Although no rate adjustment is anticipated at this time, we will continue to monitor these funds for the need for possible future adjustments. The Recycling Fund budget is substantially the same as this year. The contract cost of recycling with E-Z will remain the same in 1999 as in 1998. Funding from Hennepin County will continue for 1999, but is anticipated to decrease slightly. The annual spring cleanup and fall leaf drop-off site continue to be budgeted from this fund along with corresponding revenues. No adjustment is being proposed in the recycling fee at this time. The Storm water Management Fund budget includes a continuing effort toward completing small drainage projects and repairs. As in past years, about V2 of the stormwater fees are directed toward this effort. The remainder of the fees and the General Fund transfer are set aside for future storm drainage projects. The Liquor Operation budget anticipates growth in sales of approximately 8% in 1999. It is expected that most expense levels will remain stable. Areas expected to increase include personnel costs and store rents for the Tonka Bay and Shorewood Plaza locations. We continue to pursue a solution to the lease problem at the Old Market Road store. A reduction in floor space would greatly enhance chances to realize a profit at this location. Considering all of these factors, it is anticipated that the liquor operation will produce a modest net profit in 1999. We invite your feedback on these issues in addition to your comments on the budget items. Please review the document and feel free to call us with any questions you may have. If you have any other issues, we can research them and hopefully have some answers by meeting time. FUND: Water MISSION: To provide a safe, clean, uninterrupted supply of drinking water to all City residents connected to the City water system. SUBFUND: Water Operations FUND NO: 60 DESCRIPTION OF ACTIVITY: Responsible for operation and maintenance of five (5) well systems, including all pumps and well houses, maintenence of water tower and treatment plant, and extension of new watermain and construction of new water facilities, as necessary. OBJECTIVES: - Supply a safe, clean uninterrupted source of water to all connections - Explore possibility of interconnecting with other communities - Perform pump repair and relining of Boulder Bridge Well HIGHLIGHTS/COMMENTS: Revenues: Estimated water sales based on quarterly billing at a rate of $1.45/1,000 gallons Connection and permit revenues estimated based on 30 new homes Interest income Antenna Rental on Water Towers Expenses: Staffing: .10 Senior Accounting Clerk .30 Light Equipment Operator .10 Receptionist/Secretary Supplies/Materials: Office Supplies, including billing forms and postage Maintenance contracts for computer hardware and software Maintenance of Boulder Bridge Well Chemicals for water treatment Support Services: Engineering Contract with Munitech for system maintenance Insurance on water system Water testing Water system analysis Charges & Fees: Sales Tax on commercial water sales State surcharge of $5.21/year on all connections Capital Outlay: Other: Water Purchased from other communities Meter purchases Well utility charges Transfers to Water Debt Service Fund and General Fund Depreciation (Non-cash expense accounts for future system replacement) 108 FUND: #60 FUND: Water Operations DEPT # 80 BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted ITEM 1996 1997 1998 1998 Est-98 1999 1999 REVENUE Charges for Service 283,829 236,806 236,250 122,965 268,000 252,750 0 Misc. Revenue 84,050 86,126 60,900 42,893 64,900 61,167 0 TOTAL REVENUE 367,879 322,932 297,150 165,858 332,900 313,917 0 EXPENSES Staffing 5,679 13,749 19,637 7,487 12,264 20,440 0 Supplies/Materials 14,189 18,117 19,100 25,148 26,514 34,100 0 Support Services 62,703 75,900 63,550 58,178 67,153 67,050 0 Charges & Fees 6,944 6,631 6,900 3,523 6,900 7,000 0 Other 82,143 67,158 68,600 41 ,186 65,200 66,200 0 Capital Outlay 0 0 120,000 8,926 8,926 11 ,200 0 Transfers 10.726 40.000 40.000 40.000 40.000 42.400 0 Depreciation 80,649 91 ,470 130,000 0 125,000 125,000 0 TOTAL EXPENSES 263,033 313,025 467,787 184,448 351,957 373,390 0 SERVICE INDICATORS: Miles of Water Line 16 16 16 16 16 16 16 No. of Connections 980 1,028 1,055 1,052 1,072 1,102 No. of Hydrants 220 220 222 222 222 222 222 Avg Daily Consump- gals 330,000 403,000 420,000 Water rate/1000 gals 1.45 1.45 1.45 1.45 1.45 1.45 1.45 CASH FLOW IMPACT: BeQinninQ Cash Balance 1.692.611 729,554 615.007 615.007 615,007 682.950 682,950 Revenues 367,879 322,932 297,150 165,858 332,900 313,917 0 Expenditures (263,033) (313,025) (467,787) (184,448) (351,957) (373,390) 0 Depreciation 80,649 91,470 130,000 0 125,000 125,000 0 Construction of Infrastructure (2,173,439) (142,388) Bond Proceeds. net 849.293 Other Cash Flow Imoacts 175.594 (73.536) (295) (38.000) Ending Cash Balance 729,554 615,007 574,370 596,122 682,950 748,477 682,950 STAFFING: Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10 Lt. Equip. Oper./Foreman .25 .10 .10 .10 .10 .30 .30 Secretary/Recept .10 .10 .10 .10 .10 .10 .10 109 FUND: Water MISSION: To provide for the retirement of debt incurred to construct water system improvements. SUBFUND: Water Debt Service FUND NO: 60 DESCRIPTION OF ACTIVITY: Responsible for the accumulation of resources for the retirement of Water Fund debt, and for the periodic payment of principal and interest. OBJECTIVES: HIGHLIGHTS/COMMENTS: Revenues: Property Tax Levy for Debt Service Special Assessments on Water Improvements City of Victoria Payments Connection Charges Interest Income Transfers from Water Operating Fund Expenses: Staffing: Supplies/Materials: Support Services: Charges & Fees: Capital Outlay: Other: Debt service payments - Principal and interest 110 FUND: #60 FUND: Water - Debt Service DEPT # 80 BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST -98 1999 1999 REVENUE Property Tax 16,304 15 0 18 50 0 0 Sp Assess/Connect Chgs 301 ,483 240,902 265,000 270,524 328,500 215,000 0 Misc. Revenue 0 96,565 54,521 54,521 54,521 51,848 0 Transfers 0 40,000 40,000 40,000 40,000 40,000 0 TOTAL REVENUE 317,787 377,482 359,521 365,063 423,071 306,848 0 EXPENSES Staffing 0 0 0 0 0 0 0 Supplies/Materials 0 0 0 0 0 0 0 Support Services 0 0 0 0 0 0 0 Charges & Fees 0 0 0 0 0 0 0 Other - Debt Service 88,300 244,334 308,382 308,682 308,682 296,235 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 88,300 244,334 308,382 308,682 308,682 296,235 0 SERVICE INDICA TORS: Outstanding Debt, Year End 2,780,000 2,655,000 2,470,000 2,470,000 2,470,000 2,290,000 2,290,000 CASH FLOW IMPACT: Beginning Cash Balance 97,000 326,487 459,635 459,635 459,635 574,024 574,024 Revenues 317,787 377,482 359,521 365,063 423,071 306,848 0 Expenditures (88,300) (244,334) (308,382) (308,682) (308,682) (296,235) 0 Ending Cash Balance 326,487 459,635 510,774 516,016 574,024 584,637 574,024 STAFFING: 111 SUBFUND: Sanitary Sewer MISSION: To provide a safe, sanitary sewer service to all City residents FUND: Sanitary Sewer DEPT NO: 61 DESCRIPTION OF ACTIVITY: Major activities include maintenance of sixteen (16) lift stations, and cleaning, televising and repairing sewer mains to control inflow and infiltration. Sewage treatment is performed by Metropolitan Council Environmental Services (MCES) and is provided for in this area. OBJECTIVES: _ Work with MCES to correct inflow and infiltration into the sanitary sewer system _ Work with MCES to reduce sewage treatment costs to the City HIGHLIGHTS/COMMENTS: Revenues: Quarterly Sewer service charges at $65.00 per quarter Interest revenue from investment of Sewer Fund cash balances Other permit and connection fee revenues estimated based on 30 new homes Expenses: Staffing: .10 Senior Accounting Clerk .20 Light Equipment Operator .1 0 Receptionist/Secretary Supplies/Materials: Office Supplies, including billing forms and postage Maintenance contracts for computer hardware and software Support Services: Contract with Munitech for system maintenance Sewer Main Cleaning Inflow & Infiltration Control Insurance on sewer system Legal & engineering services Utilities Travel & seminars Charges & Fees: . Metropolitan Council Environmental Services service access charges ($1,050 per new connection) Charges for sewage flow into City of Excelsior trunk mains Metrooolitan Council Environmental Services sewaae treatment charaes Caoital Outlav: Refurbish Enchanted Point Lift Station Emeraencv Power Wirina for Lift Stations Transfers: General Fund Overhead Costs Depreciation (Non-Cash Expense accounts for future system replacement) 112 FUND: # 61 FUND: Sanitary Sewer DEPT # 82 BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 REVENUE Charqes for Service 819.944 857816 780 500 432 967 813091 809 891 0 EXPENSES Staffing 9,644 7,094 15,551 15,128 15,975 16,215 0 Supplies/Materials 8,135 6,084 11,700 1,134 2,200 12,000 0 Support Services 571,351 621,749 775,215 362,782 449,767 597,450 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 60,000 0 0 67,000 0 Transfers 27,249 0 0 0 0 6,000 0 Depreciation 190,154 191 ,393 192,000 0 195,000 195,000 0 TOTAL EXPENSES 806,533 826.320 1,054,466 379,044 662,942 893,665 0 SERVICE INDICATORS: Miles of Sewer Line 55 56 56 57 57 57 No. of Connections 2,586 2,623 2,650 2,647 2,662 2,692 No. of Lift Stations 16 16 16 16 16 16 Sewer Charge 65.00 65.00 65.00 65.00 65.00 65.00 CASH FLOW IMPACT: Beginning Cash Balance 878,824 1,082,948 1,297,812 1,297,812 1,297,812 1,642,961 1,642,961 Revenues 819,944 857,816 780,500 432,967 813,091 809,891 0 Expenditures (806,533) (826,320) (1,054,466) (379,044) (662,942) (893,665) 0 Depreciation 190,154 191,393 192,000 0 195,000 195,000 192,000 Other Cash Flow Impacts 559 (8,025) Ending Cash Balance 1,082,948 1,297,812 1,215,846 1,351,735 1,642,961 1,754,187 1,834,961 STAFFING: Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 .10 Lt. Equip. Oper./Foreman .40 .40 .20 .20 .20 .20 .20 Receptionist/Secretary .10 .10 .10 .10 .10 .10 .10 113 FUND: Recycling MISSION: To provide weekly pickup of recyclables to all City residents; provide for the annual pickup of household and yard wastes SUBFUND: Recycling FUNDNO: 62 DESCRIPTION OF ACTIVITY' Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and metal, and other recyclable materials. Includes annual City curbside pickup of large household items and brush, and operation of an annual brush/leaf composting drop-off site. OBJECTIVES' - Continue weekly pickup of recyclable materials - Hold curbside pickup of household and yard wastes in the Spring of the year - Provide a leaf and yard waste disposal site in Fall of the year HIGHLIGHTS/COMMENTS: Revenues: County Aid is a Hennepin County grant Charges for Service includes City Clean-up fees and a City Recycling Fee of $1.50 per month per household Tranfers/other includes transfers, interest income and revenue shari!1g from the Recycling Contractor Expenses: Staffing: Miscellaneous staffing for City Clean-up and Yardwaste Disposal Supplies/Materials: Office Supplies Support Services: Recycling contract with E-Z Recycling - $2.05/household/month for 2,400 households City Clean-up costs 114 FUND: #62 FUND: Recycling DEPT # 84 BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 REVENUE County Aid 21,590 21,501 20,400 21,332 21,332 20,265 0 Charges for Service 48,945 50,389 63,700 41,618 64,100 65,700 0 Transfers/other 550 858 800 727 900 900 0 TOTAL REVENUE & 71,085 72,748 84,900 63,6n 86,332 86,865 0 OTHER SOURCES EXPENSES Staffing 726 571 952 838 1 ,493 1,526 0 Supplies/Materials 0 2,080 0 232 232 150 0 Support Services 70,221 70,150 85,040 58,523 81,617 83,310 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 0 0 0 0 0 Transfers 0 0 0 0 0 0 0 TOTAL EXPENSES 70,947 72,801 85,992 59,593 83,342 84,986 0 SERVICE INDICATORS: Avg. mo. Participant Hshlds. 1 ,484 1,256 1,300 1,257 Avg. mo. tonage 61 80 70 75 CASH FLOW IMPACT: Beginning Cash Balance 19,383 12,385 14,258 14,258 14,258 17,248 17,248 Revenues 71,085 72,748 84,900 63,6n 86,332 86,865 0 Expenditures (70,947) (72,801 ) (85,992) (59,593) (83,342) (84,986) 0 Other Cash Flow Impacts (7,136) 1,926 Ending Cash Balance 12,385 14,258 13,166 18,342 17,248 19,127 17,248 STAFFING: 115 FUND: Stormwater Management MISSION: To provide proper surface water and ground water management throughout the City. SUBFUND: Stormwater Management FUND NO: 63 DESCRIPTION OF ACTIVITY: Activities include maintenance of storm sewer system, including cleaning of catch basins, dredging of drainage ditches and retention ponds, and minor repairs to system problem areas. Provides partial funding for larger subwatershed drainage projects. OBJECTIVES: HIGHLIGHTS/COMMENTS: Revenues: Stormwater Management Utility Charges Misc. Revenue includes interest income and other misc. revenue Transfers from the General Fund Expenses: Staffing: .05 Senior Accounting Clerk .10 Ught Equipment Operator/Foreman Supplies/Materials: Drainage Correction/Maintenance Mate'rials Support Services: Engineering Contractual Services for drainage correction Capital Outlay: 116 FUND: #63 FUND: Stormwater Management Utility DEPT # 85 BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted ITEM 1996 1997 1998 1998 EST-98 1999 1999 REVENUE Charges for Service 44,491 44,911 44,300 21,878 44,500 44,500 0 Misc. Revenue 4,449 12,932 7,500 9,159 11,000 6,500 0 Transfers 110,000 10,000 10,000 10,000 10.000 10,000 0 TOTAL REVENUE & 158,940 67,843 61,800 41,037 65.500 61,000 0 OTHER SOURCES EXPENSES Staffing 1,360 3,251 8,273 1,528 2,457 8,531 0 Supplies/Materials 0 2,278 10,000 119 500 4,000 0 Support Services 13,674 16,263 16,250 4,391 5,700 13,150 0 Charges & Fees 0 0 0 0 0 0 0 Capital Outlay 0 0 90,000 66,946 90,000 0 0 Transfers 39,808 0 0 0 0 0 0 TOTAL EXPENSES 54,842 21,792 124,523 72,984 98,657 25,681 0 SERVICE INDICATORS: CASH FLOW IMPACT: Beginning Cash Balance 98,249 189,385 233,903 233,903 233,903 200,746 200,746 Revenues 158,940 67,843 61,800 41,037 65,500 61,000 0 Expenditures (54,842) (21,792) (124,523) (72,984) (98,657) (25,681 ) 0 Other Cash Flow Impacts (12,962) (1 ,533) 0 Ending Cash Balance 189,385 233,903 171 ,180 201,956 200,746 236,065 200,746 STAFFING: Sr. Acctg. Clerk .05 .05 .05 .05 .05 .05 .05 Lt. Equip. Oper./Foreman .10 .10 .10 .10 .10 .10 .10 117 FUND: Liquor MISSION: To control the sale and distribution of packaged alcholic beverages within the City and to provide property tax relief the use of operation profits. SUBFUND: FUND NO: 70 DESCRIPTION OF ACTIVITY: Provides for the sale of packaged alcoholic beverages to the general public. OBJECTIVES: - Effectively control the sale of packaged alcoholic beverages in the City - Reduce rent in Old Market Road Store through reduction of floor space - Produce a reasonable net profit HIGHLIGHTS/COMMENTS: Revenues: Estimated liquor sales Expenses: Staffing: 1.00 Operations Manager 3.00 Assistant Managers .15 Senior Accounting Clerk 14.00 Part time Sales Clerks Supplies/Materials: Office Supplies, Bags, Postage Support Services: Finance and Auditing Services Contractual Rug Service General and Liquor Liability Insurance Electric & Gas Utilities, and Refuse Hauling Charges & Fees: Building Rental Advertising Credit Card Service Charges Capital Outlay: Misc. Revenue/Expenditures: Interest Income & Service Charges 64 FUND: #70 SUBFUND: Liquor Operations DEPT # BUDGET Actual Actual Budget YTD Sept Annual Proposed Adopted ITEM 1996 1997 1998 1998 Est-98 1999 1999 REVENUE Sales 1,705,040 1,876,660 2,025,000 1,533,015 2,050,000 2,211,000 0 Cost of Goods 1 ,362,986 1 ,492,786 1 ,589,625 1.202,988 1,609.000 1 ,735.365 0 GROSS PROFIT 342,054 383,874 435,375 330.027 441 ,000 475,635 0 EXPENSES Staffing 179,397 181,364 192,375 144,805 193,625 215,450 0 Supplies/Materials 8,370 9,077 9,000 6,152 7,300 9,000 0 Support Services 42,235 41 ,764 45,000 31,730 44,500 47,500 0 Charges & Fees 134,498 161,418 140,000 122,537 168,500 175,500 0 Depreciation 10,376 10,551 12,000 0 10,n5 9,625 0 Capital Outlay 0 0 0 0 0 0 0 TOTAL EXPENSES 374,876 404,174 398,375 305,224 424,700 457,075 0 TOTAL OPERATING INCOME (LOSS) (32.822) (20.300) 37.000 24,803 16,300 18.560 0 Transfers In/(Out) 0 (10,000) Misc. Revenue/(Expense) 4,419 7.256 7,500 4.115 5.750 7.500 0 NET INCOME (LOSS) (28,403) . (13,044) 34.500 28,918 22.050 26.060 0 SERVICE INDICATORS: None CASH FLOW IMPACT: Beainnina Cash Balance 95.150 52.376 55.487 55.487 55.487 82.562 82.562 Net Operating Income/Loss (32,822) (20,300) 37,000 24,803 16,300 18,560 0 Depreciation 10,376 10,551 12,000 0 10,n5 9,625 0 Other Cash Flow Impacts (20,328) 12,860 3,000 0 0 0 0 Ending Cash Balance 52,376 55,487 107,487 80,290 82,562 110,747 82,562 STAFFING: Full time: Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Manager 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Sr. Acctg. Clerk .15 .15 .15 .15 .15 .15 .15 Part time: Sales Clerks 16.00 15.00 14.00 14.00 14.00 14.00 14.00 65 1tC, CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 904 . PROHIBITED DISCHARGES INTO THE SANITARY SEWER SYSTEM. THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS FOLLOWS: Section 1. Section 904.09 of the Shorewood Code of Ordinances is hereby amended as follows: 904.09: PROHIBITED DISCHARGES INTO THE SANITARY SEWER SYSTEM: Subd. 1. Prohibited Connections: No person shall discharge or cause to be discharged, directly or indirectly, any storm water, surface water, ground water, roof runoff, subsurface drainage, or cooling water to any sanitary sewer. Any person having a roof drain, sump pump, unauthorized swimming pool discharge, cistern overflow pipe or surface drain connected and/or discharging into the sanitary sewer shall disconnect and remove any piping or system conveying such water to the sanitary sewer systeII1-by- March 1, 1994. Subd. 2. Authority to Inspect: Every person owning improved real estate that discharges into the City's sanitary sewer system shall allow inspection by authorized City employees or its agents. as deemed appropriate and authorized bv the City Council. of all properties or structures connected to the sanitary sewer system to confIrm there is no sump pump or other prohibited discharge into the sanitary sewer system. The authoritv to conduct further inspections on a propertv under this section shall lapse upon a detelmination that the propertv is in compliance with the requirements of this section. Subd. 3. Correction of VioJations: Any owner of any property found to be in violation of this section shall make the necessary changes to comply... with this ordinance by March 1, 1994 and such change shall be verifIed by authorized City employees or its agents. Any property or structure not inspected or not in compliance by March 1, 1994 shall, following notifIcation from the City, comply within fourteen (14) calendar days or be subject to the surcharge as provided in Subdivision 26 below. Subd. 4. Discharge: Existing buildings with sump pumps and all newly constructed buildings with sumps shall have a discharge pipe installed to the outside wall of the building. The pipe attachment must be a rigid permanent-type plumbing such as PVC, copper or galvanized pipe. The discharge shall extend outside of the foundation and may not be pumped directly onto any public right-of-way unless approved by the Public Works Director or their designee. Any disconnects or openings in the sanitary sewer shall be closed and repaired in compliance with applicable codes. Subd. 5. Continued Compliance and Reinspection: Upon verified compliance with this Chapter, the City reserves the right to reinspect such property or structure at least annually to confIrm continued compliance. .".ny property fOl.md not to be in compliance upon reinspection or any person refusing to tF )-/ or a. allow their property to be reinspected shall, f-ollowing notification from the City, comply '.vithin f{)urteen (11) calendar days or be subject to the surcharge hereinafter provided for. Subd. 26. Surcharge: A surcharge set by an ordinance passed by the City Council is hereby imposed and shall be added to every utility billing to properties not in compliance with this Chapter. The surcharge shall be added to every quarterly utility billing until the property is in compliance. Subd. fiI-. Temporary Waiver: The City Council, upon recommendation of the City Administrator and City Engineer, shall hear and decide requests for temporary waivers from the provisions of this ordinance where strict enforcement would cause a threat to public safety because of circumstances unique to the individual property under consideration. Any request for a temporary waiver shall be submitted to the City Administrator in writing. Upon approval of a temporary waiver from the provisions of this ordinance, the property owner shall agree to pay an additional fee for sanitary sewer services based on the number of gallons discharged into the sanitary sewer system as estimated by the City Engineer. Subd. 1&.. Drainage: Storm water and all other unpolluted drainage shall be discharged to such drainage facilities as are specifIcally designated by the City Engineer. Subd. .8.9. Remedies: The imposition of the surcharge shall not limit the right of the City to seek an injunction in District Court ordering the person to disconnect the non-conforming connection to the sanitary sewer or from pursuing any other legal remedies available, or in the alternative, the City may correct the violation and certify the costs of correction as an assessment against the property on which the correction was made. Section 2. This Ordinance shall be in full force and effect from and after its passage and publication. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA this _day of ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR .." City Council Priorities Quarter Re ort October, 1998 Status Code Key: 1 = Completed 2 = Work has begunllikely to be reached in 1998 3 = W qrk has begunllikely to be reached in 1999 4 = Work to begin laterllikely to be reached in 1998 5 = Priority should be reconsidered 6 = Not likel to be addressed in 1998 2 2 --*;::;- ""--