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101298 CC Reg AgP CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 12, 1998 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Immediately following the regular portion of the meeting, the Council will convene in Work Session format. No action will be taken at this time. AGENDA 1 . CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Dahlberg_ Stover O'Neill Garfunkel_ Champa_ B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Meeting Minutes September 21. 1998 (Att.-#2A Minutes) B. City Council Regular Meeting Minutes September 28. 1998 (Att.-#2B Minutes) c. City Council Work Session Meeting Minutes September 28,1998 (Att.-#2C Minutes) 3. MATTERS FROM THE FLOOR (No Council action will be taken.) 4. PRESENTATION BY BOB GAGNE ON FRIEND'S OF SOUTHSHORE CENTER ANNUAL REPORT (Att.-#4 Annual Report) S. DISCUSSION WITH MALCOLM REID OF THE MINNEHAHA CREEK WATERSHED DISTRICT 6. PRESENTATION BY MINNETONKA SCHOOL DISTRICT REGARDING STRATEGIC PLANNING - Michael Lovett, Assistant Superintendent 7 . PLANNING - Report by Representative 8 . ADMINISTRATOR & STAFF REPORTS Staff Report on Development Monitoring 9. MAYOR & CITY COUNCIL REPORTS Report on Work Session Held September 28, 1998 . Option to Purchase Property 10. ADJOURN TO WORK SESSION SUBJECT TO APPROVAL OF CLAIMS (Att.- #10) .. .t t. 'of. 'J ,,'. CITY OF S H 0 REW 00 !?NNESOTA 55331-8927 . (612) 474-3236 5755 COUNTRY CLUB ROAD · SHOREWtJO~or~wood . cityhall@shorewood.state.net FAX (612) 474-0128. www.state.ne 5 Executive Summary Shorewood City Council Meeting Monday, October 12,1998 ~ I; JJ Agenda Item #4: Bob Gagne will give the annual presentation of the Friends of the Southshore Center. Agenda Item #5: Malcolm Reid, Manager of the Minnehaha Creek Watershed District (a Shorewood resident), has requested to discuss Watershed matters with the City Council. Agenda Item #6: Michael Lovett, Assistant Superintendent of the Minnetonka School District, has asked for about 1/2 hour to explain the School District's strategic planning process to the City Council. The meeting will adjourn to work session format following the regular portion of the meeting to discuss further the potential of purchasing the land adjacent to Freeman Park. As done at the last meeting, the cameras will remain rolling for the work session portion unless the Council directs the cameras to not remain operating. ~n.. PRINTED ON RECYCLED PAPER ... ~;;::';~~~;;;~ :::r(f)C1l00Q.D~(1) ~~~gg~~~Cti ~~~g~~8~_~ ~ ~ C1l ~ < C1l 3 C1l ~ ~ 5' ~ a ~ ~ 3 ~ (1) n(Q::J"'ron-rtc~ ro o'::J?)":::r::J (f) ~._.' ~i~~~g~~ ~~'~~~~C1lR ,s: eg" en ffi ~ ~a ~g. rt 5i ::J (5" ::J'" (J') Cl. < ~ C1l ffi ~ ~ 0 9-ra- a~ ~ ~ ~~- a. 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"1'1" ,. .. -s . ,ri..lt~1 .1 i r;"" Jt1Biii~1 i~I!1 s I . 11'5 . ~. .i;?f~.f'ii'.~ . i 9.,< s.c t; I- ...ci".I.. B..o..............I........ J.~i.."".~.. i..... <. '::CFI ~$ ...~--.i_.p .. ...~'i~~~~tl!, . I........-:I............IIII~ ~ .' tI.. 0 8 Minnetonka Public Schools Strategic Planning Survey Thank you for taking a few minutes to fill out this survey. Your feedback will help us improve our services at Minnetonka Public Schools. Please rate the effectiveness of the session on a scale from 4 (High) to 1 (Low). 1. Overall, how well did today's presentation explain why the Minnetonka Public School District is engaged in strategic planning? High 4 3 2 1 Low 2. How valuable was the strategic planning videotape in increasing your understanding of strategic planning? High 4 3 2 1 Low 3. How important is it for Minnetonka Public Schools to continue with this initiative? High 4 3 2 1 Low Why? 4. As a community member, do you see ways to get involved in the strategic planning initiative? Yes No If yes, how? 5. Please share any additional questions, comments or ideas. 6. .1 am interested in becoming a key communicator with Minnetonka Public Schools! Name e-mail phone Thank you for joining us as we create our future together! 10-2-98 Shoreline Message Hi, Jim Lindsay I'm on 5745 Brentridge Drive. Reading the article about considering land purchase. I really can't see that we'd have the money or should spend taxpayers money in buying something like that unless you are going to make money in doing so. That's my vIewmg. /.1...... " CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDA Y, OCTOBER 12, 1998 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS IMMEDIATELY FOLLOWING REGULAR MEETING AGENDA 1 . CONVENE WORK SESSION. A. Roll Call B. Review Agenda 2. DISCUSSION OF THE CONCEPT OF THE CITY PURCHASING LAND . 25720 IDGHW A Y7 3. ADJOURN No official action is taken at Work Sessions. . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.net/shorewood. cityhall@shorewood.state.net MEMORANDUM TO: Mayor and Councilmembers FROM: Al Rolek, Finance Director OIL DATE: October 8, 1998 RE: Financial impacts relative to the purchase of land. At your last meeting you directed me to look into various impacts of the purchase of the Wagner property. Such impacts include the impact on the City's fund balances, loss of interest revenue, the cost to pay back the amount of purchase to the affected funds, cost of interfund borrowing, and possible sources of revenue. Some of these areas were addressed the August 28 memo to the City Council and various commissions on the possible purchase of this property. This memo is attached for your review. Also attached to this memo is a further financial analysis of the impact of utilizing available City funds to make this purchase. The analysis poses three options which layout certain possibilities for financing the purchase of the property. It also shows potential revenue sources for payback of the property cost. Option 1 simply proposes financing the purchase of the property from available general fund balance without future payback of these funds. The impact of this option, as explained in the August 28 memo, is to permanently lower the general fund balance to just below 40% of our operating budget. This may have possible future ramifications on the City's cash flow. Interest revenues would also be reduced. At a rate of 5%, interest revenue would be reduced by $11,850 annually. Option 2 shows the annual installments needed to pay back the cost of the land over periods of 15 and 10 years. Option 3 examines the possibility of taking part of the land cost from the general fund balance and using an interfund loan to finance the remainder of the cost. Under this scenario, the loan would be repaid over a period of years. Schedules are included showing the annual installments needed to repay the loan over periods of 15 and 10 year. ,.'\ PRINTED ON RECYCLED PAPER ... .. In addition to these options, potential revenues were explored. For example, should a cellular antenna tower be erected on the site or in Freeman Park, or if antennas are installed on the west end water tower, there is a potential to realize $10,000 to $35,000 annually from the rental of antenna space. This revenue could be dedicated to the repayment of the land costs. I have included a possible payback schedule utilizing the antenna revenue which would repay the cost of the land in a little over 10 years. There is also the possibility of renting out the existing buildings on the property. The rent realized from the buildings could also be applied to repayment of the land purchase cost. I hope that this will be helpful to you. Should you have any questions relative to this memo, or if you have other possibilities you would like to explore, please feel free to call and discuss them with me. Waqner Property Financinq Options & Implications OPTION 1: Purchase of Land from General Fund Balance. No Payback Purchase Price Annual Interest forfeited @ 5% 237,000 11 ,850 OPTION 2: Purchase of Land from General Fund Balance. Payback of Cost of Land Acquisition If levy limits continue, financing payback of land acquisition from the levy would have a measurable impact on the annual budget. Example: 1998 levy limit increase is $79,240. Payback of the land cost as shown below would be 29% - 39% of the allowable levy increase. Our ability to finance increases in other budget areas would be quite limited. Over 15 Years @ 5% Interest Over 10 Years @ 5% Interest Principal Interest Annual Total Balance Principal Interest Annual Total Balance 11/98 237,000 11/98 237,000 11/99 10,983 11,850 22,833 226,017 11/99 18,843 11 ,850 30,693 218,157 11/00 11,532 11,301 22,833 214,485 11/00 19,785 10,908 30,693 198,372 11/01 12,1 09 1 0,724 22,833 202,376 11/01 20,774 9,919 30,693 177 ,597 11/02 12,714 10,119 22,833 189,662 11/02 21,813 8,880 30,693 155,784 11/03 .-13,350 9,483 22,833 176,312 11/03 22,904 7,789 30,693 132,881 11/04 14,017 8,816 22,833 162,295 11/04 24,049 6,644 30,693 108,832 11/05 14,718 8,115 22,833 147,576 11/05 25,251 5,442 30,693 83,580 11/06 15,454 7,379 22,833 132,122 11/06 26,514 4,179 30,693 57,066 11/07 16,227 6,606 22,833 115,895 11/07 27,840 2,853 30,693 29,226 11/08 17,038 5,795 22,833 98,857 11/08 29,232 1,461 30,693 -5 11/09 17,890 4,943 22,833 80,967 11/10 18,785 4,048 22,833 62,182 11/11 19,724 3,109 22,833 42,458 11/12 20,710 2,123 22,833 21,748 11/13 21,746 1,087 22,833 3 OPTION 3: Purchase of Land with Combination of General Fund Balance and Interfund Loan No Pa back to General Fund - Cost of Interfund Loan General Fund Amount: $137,000 Interfund Loan $100,000 Annual Interest forfeited @ 5% $6,850 Annual Interest forfeited @ 5% -0- Interfund Loan of $100,000 Interfund Loan of $100,000 Over 15 Years @ 5% Interest Over 10 Years @ 5% Interest Loan Loan Principal Interest Annual Total Balance Principal Interest Annual Total Balance 11/98 100,000 11/98 100,000 11/99 4,635 5,000 9,635 95,365 11/99 7,951 5,000 12,951 92,049 11/00 4,867 4,768 9,635 90,498 11/00 8,349 4,602 12,951 83,700 11/01 5,110 4,525 9,635 85,388 11/01 8,766 4,185 12,951 74,934 11/02 5,366 4,269 9,635 80,023 11/02 9,204 3,747 12,951 65,730 11/03 5,634 4,001 9,635 74,389 11/03 9,664 3,287 12,951 56,066 11/04 5,916 3,719 9,635 68,473 11/04 10,148 2,803 12,951 45,918 11/05 6,211 3,424 9,635 62,262 11/05 10,655 2,296 12,951 35,263 11/06 6,522 3,113 9,635 55,740 11/06 11,188 1,763 12,951 24,075 11/07 6,848 2,787 9,635 48,892 11/07 11,747 1,204 12,951 12,328 11/08 7,190 2,445 9,635 41,701 11/08 12,335 616 12,951 -7 11/09 7,550 2,085 9,635 34,152 11/10 7,927 1,708 9,635 26,224 11/11 8,324 1,311 9,635 17,900 11/12 8,740 895 9,635 9,160 11/13 9,177 458 9,635 -17 Potential Payback from Cellular/PCS Antenna Revenue It is possible that a cellular/PCS antenna tower may be erected on the site, in Freeman Park or on the west end water tower. Revenues from the rental of cellular antenna space could be dedicated to the repayment of the land cost. The cost of a separate tower would be born by the first cellular company in and the tower would be donated to the City. The cellular company would then get a reduced rental rate on the tower. Additional users of the tower would pay the regular rental rate as set by the City Council. Expected rental revenue(based on Tonka Bay data): 1 st company - $10,000 per year Each additional company, to a max of 3 - $12,000 per year Maximum Antenna revenue - $34,000 - $35,000 per year Rental rates would be indexed to be adjusted for inflation (assume 3%/year). Payback of land investment assuming one (1) antenna the first year two (2) antennae the second year and three (3) antennae thereafter would be approximately 10.27 years as shown in the table below: .-Tower Loan Land Cost Year Rental Interest Balance 1 Purchase of Land 237,000 2 10,000 11,850 238,850 3 22,300 11,943 228.493 4 34,969 11 .425 204,948 5 36,018 10,247 179,177 6 37,099 8,959 151,038 7 38,212 7,552 120,378 8 39,358 6,019 87,039 9 40,539 4,352 50,852 10 41,755 2,543 11,640 11 43,007 582 -30,785 Potential Rental of the Existinq Buildinqs and Land Area If the existing buildings were rented out, the potential amount to be realized from rentals is as follows: Potential Rent for Existing House Potential Rent for Existing Outbuilding and land $1,200 per month $900 per month . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128' www.state.netlshorewood. cityhaU@ShOrewOOd.state.net .MElVIORAL'iDu"NI TO: Planning Commission. Park Commission. Land Conservation Committee, Mayor and City Council Brad Nielsen, John Dean, A1 Rolek and Jim Hunn f/- 28 August 1998 FROlVI: DATE: RE: City Acquisition of Wagner Property FILE NO.: Property - 25720 State Highway 7 INTRODUCTION The Planning Director, City Attorney, Finance Director and City Administrator contributed to this memorandum. As chis issue is reviewed by the Planning and Park Commissions and City Council as well as the Adhoc Land Conservation Committee, there will likely be many more questions raised that we will attempt to answer as time . goes on. I i , The Council may wish to consider a special public infonnation meeting on this issue later in September, or better ye~ in early October after the newsletter is sent out at the end of ' September. The Planning COmmission can discuss it at the September 1 meeting, the Park Commission at their Seprember 8 meeting, and che Land Conservation Committee can discuss it August 31, September 14 and 28. BACKGROUND AI and Shirley Wagner own approximately 5.5 acres of land on State Highway 7, immediately east of Freeman Park (see Sire Location map - Exhibit A. attached). The Wagners' attorney has approached the City with an offer to sell the property to the City of Shorewood for 5237.000 (see letter from Mark Kelly, dated 24 August 1998 _ Exhibit B). Memorandum Re: Acquisition of Wagner Property 28 August 1998 The City Council has directed staff to forward this proposal to the Planning Commission, Park Commission and the Land Conservation Committee for review and comment. Tne property in question me~ures approximately 200' x 1230', is zoned R-1 C. Single- Family Residential, and is currently occupied by the Wagner residence and a detached. metal outbuilding (see Exhibit C). Land use and zoning surrounding the site are as follows: North and West: Freeman Park (ballfields and open space); zoned R-1C, S ingle-Family Residential Lan-De-Con Nursery and wetland; zoned R-lC and R-IA. Single-Family Residential State Highway 7, then residential (in Chanhassen) East: South: Approximately 17.250 square feet (.4 acre) of the northe~t corner of the site is part of a wetland basin which lies to the east of the property. This wetland area is bordered by trees. The southerly 880 feet of the site is open grassland which gradually slopes down from the highway toward the north. In order to evaluate the potential acquisition of this site. this report is presented in three sections: 1) Planning Issues and Potential Public Uses; 2) Legal Issues and Procedures; and 3) Financial Issues. A. Legal Issues and Procedures 1. Council Aporoval. Formal action must be taken to approve the purchase. Only the City Council has the authority to approve the purchase of land. The approval requires the majority vote of the members present at a council meeting; and typically the action is in the form of a written resolution. No special notification requirement exists, except that the item must be properly on the agenda of a regular or special council meeting. 2. Relationshi~ to Comorehensive Plan. Unless the Council determines by a 2I3rds vote that the proposed purchase has no relationship to the Comp Plan. the purchase may not take place until the Planning Commission has had at least 45 days to make findings as to whether or not the proposed purchase is in compliance with the Comp Plan. No special notification requirement exists either for the meeting at which the Council decides whether or not to refer, or for the Planning Commission meeting at which the matter is considered following referral. This issue can be addressed either before or after the action described in 1. above, but must precede the actual closing. Memorandum Re: Acquisition of Wagner Property 28 August 1998 NOTE: The procedures described above represent what is required. Additional meetings and further opportunity for public input are not prohibited: nor is more extensive public notification of the meetings at which the matter will be discussed. . B. Planning Issues and Potential Public Uses 1. Current Zonin 2'iDeveloomenr Potential. Based upon the existing R - I C zoning of the property, it is realistic to anticipate that seven loes could be developed as shown on Exhibit C. This concept sketch proposes temporary use of the existing Freeman Park entrance on Highway 7 and a future roadway extension to Eureka Road. Although this concept complies with the current zoning of the property and is consistent with the Comprehensive Plan by providing for the future relocation of the Freeman Park southerly enrrance. there are certain disadvantages to this design. The loes will front on Freeman Park, which has considerable activity and - . traffic during the summer months. Road construction costs will be high due to the necessary temporary upgrading of the existing park entrance. the extension of the road to the east, and the single side loading of the cul-de-sac street. Afar better alternative (not shown) would be to coordinate the development of the site with the sites to the east. Not only could two additionalloes be achieved, but they would be better lots because the loes could be increased in depch and would back up to the park instead of fronting on it. This affords the developer or homeowners better opportunity to landscape and buffer at the rear of the lots, enhancing the privacy of the future homes. Construction costs would also be more efficiently spread over a larger development. This option, of course, would require substantial cooperation between landowners, or one developer acquiring two or three properties. It should be noted that the two alternatives suggested above do not have the benefit of any wetland delineation. Discovery of any WCA wetlands on the site would obviously affect the number of potentialloes. 2. Potential Public Uses of the ProoertV. Following are several options for public use of the subject property: a. Open Space. The City Council has established a Land Conservation Comminee to explore means of setting aside permanent open space. Obviously outright purchase of land is one way of accomplishing that. .. Memorandum Re: Acquisition of Wagner Propercy 23 August 1998 b. Active Open Space. Although the current Comprehensive Plan does not recommend that the City acquire more park land, the subject property could be used for the expansion of Freeman Park. Possibilities range from simply resolving current parking problems to the addition of playfields for baseball or soccer. This option would necessitate an amendment to the Community Facilities chapter of the Comprehensive Plan that will be reviewed next month by the Planning Commission. It should be noted that a Citizen Review Group Process report by Shorewood's park and trail-planning consultant suggeses that the City consider expanding Freeman Park. c. Relocation of Freeman Park South Enrrance. In its efforts to eliminate or consolidate direct access to Highway 7, the City has determined that the southerly access to Freeman Park should be relocated to Eureka Road, a collector street. Acquisition of the subject property would provide a necessary link for the relocation. d. Cellular Antenna Tower Site. The City Council has hired a telecommunications consultant to advise the City as to whether it will be necessary to make a site available for an antenna tower site in the western half of the community. Although a report has not been completed, preliminary indications are that a such a site will be necessary. A site near Highway 7 would likely be desirable. The language currently proposed in the draft telecommunications ordinance does provide for the location of cellular sites on public propercy. e. Wetland Conservation. Although only a small portion of the property (approximately .4 acre) is occupied by wetland area, the City has actively acquired su~h areas for wetland conservation. C. Financial Issues Several fmandaI issues have been raised with regard to the acquisition of the Wagner propercy. These include the source of the funding for the purchase. the affect on the City's cash flow, the affect on the budget. the loss of property tax revenue on the current property configuration. the potential loss of propercy tax revenue if the propercy were developed according to ies present zoning, and whether the property is worth the price being asked for it. There are also potential ways to generate revenue from the property which could pay back the original cost of the property plus a reasonable rate of interest over a period of time. These issues are summarized in the following p~araphs. .. Memorandum Re: Acquisition of Wagner Property 28 August 1998 1. Source of Funding; and Effect on Cash Flow. The property may be purchased using available fund balance. There is a sufficient fund balance in the general fund to finance this purchase. However, this would bring the general fund balance to just below 40% of che 1999 proposed general operating budget. It has been the policy to keep the general fund balance at 40% to 50% of che general operating budget. In fact, over the last five years the balance has ranged from 57% to 62.6% of the operating budget. Lowering the fund balance below 40% would drop it below this threshold, have an effect on future cash flow and would limit the City's tinancial flexibility in the future. The purchase could also be made using available fund balance from multiple funds, i.e. the general and the sewer fund. This would cause an impact on both funds, but would spread the financial impact of the purchase rather chan placing all of the financial burden on the general fund. Use of non-general funds should be considered an internal loan and repaid from the general fund over time. The Park fund projected balance is insufficient to be considered as a funding source. The purchase could be funded through the sale of tax exempt. property tax supported bonds. This would require a referendum to be held to authorize the sale. Utilizing available fund balance does not require a referendum on the purchase. 2. Effect on the Budg-et. The biggest immediate impact on the operating budget would be in che loss of interest income generated on the purchase amount. In today's market, this would amount to approximately $13,000 to $14,000. This would require that another revenue source be found or that cuts in expenditures be made, or some combination of these. to make up for the loss of this income. In addition, if the property were to be improved, such as adding ball fields or soccer fields, the improvement costs would need to be funded, and there would be some additionaI costs to maintain these new facilities. Even if the land is left unimproved, there would still be a minimum budget impact for such things as weed control. 3. Loss of Presen tlPoten rial Property Tax Revenue. There would be a loss in property tax base and revenue if this property is purchased and taken off of the tax rolls. This is intensified if the property were developed to its full potential under the present zoning. According to the Planning Director, seven parcels (including the original homestead) could be realized if this land were developed as it is presently zoned. The following matrix shows the effect of lost property tax revenue on the property. Shown are the property as it is presendy valued. at the purchase price. and if it were fully developed assuming a property value of $200,000 for the new parcels and S 125,000 for the original homestead. Tne ta'(es are computed using che 1998 tax rates. .. Memorandum Re: Acquisition of Wagner Property 28 August t 998 Prouerrv Taxes on: City County School District 276 Other Toeal Current Value $ 371 778 1,550 155 52.854 Purchase Price $ 686 l,438 2,863 286 55 273 FuUy Develo~ed 5 3,673 7,699 15,320 1.532 528.224 4. Value of the Prooerrv. Questions were raised as to whether the asking price of the property is consistent with the value on the open market. At this poine we only have an indication from the Wagners' attorney that two real estate agencs indicated a potential sale price higher than 5237,000. Two appraisers have been contacted by the City to gee quotes on an appraisal of the property to determine whether the price being asked is a fair market price. 5. Potential Revenue Sources. There are a couple of potential revenue sources which could be generated on the property. First. the house could be rented out at a market rent which is yet to be determined. The Wagners' attorney said they have been told the house could be rented for about 51200 per month. The outbuilding and land could have a rental value together of $900 per month. There is also the potential for placing a cellular antenna tower, similar to the one in Tanka Bay, and renting the space to one to three cellular companies. The tower would be erected by the first company in. which would receive a reduced rate of rent for its antennas. For example. in Tonka Bay, Sprint erected the tower and is renting space for $10,000 per year. Another company is also renting space at 5 12.000 per year. The rencs are adjusted each year for inflation. There is potential for three antennas on a tower in this location. The City could realize $10.000 to 535,000 annually from the rental of this space. If the antenna tower is erected., it is quite likely that the house would have to be removed as it would conflict with the tower placement The revenue from these sources could be used to reimburse the original cost to purchase the property plus a reasonable rate of interest Other financial issues will be addressed as they arise. -b- , Shoreline Message September 29, 1998 Hi my name is Shelly Fletcher, my number is 474-3932. I would be interested in a response. I'm calling about the two articles on the front page of the newsletter that we got today. I have heard rumors that the land purchase next to Freeman Park is being considered for a cell tower or some such abomination. I'm very strongly opposed to that. I live in Shorewood Oaks which is next to Freeman Park. which is a very nice residential area and we would certainly like to keep our property values that way without a huge cell tower looming above us in our back yards. But more importantly Freeman Park is one of the most beautiful and most used sites in Shorewood. It is something to be very proud of and if you have a big cell tower hanging out over the park it's really going to dampen the beauty of the trails surrounding that area as well as the park itself. Not to mention the concern about the magnetic fields causing cancer ond all that kind of stuff. I realize there are not a lot of sites available, but I think this is an . extremely poor choice and I hope that the rumors that I have heard are not true. I don't know if I will be able to attend the City Council meeting so I wanted to make sure my comments were recorded as such. If you could let me know if that is even true, that it is being considered. Thanks, bye, bye. .1 October 5, 1998 Shoreline Message Hi my name is Annie Paul, my phone number is 470-0987. I live in Maple Leaf Circle in Shorewood Oaks. I have a question regarding on the front page of your Shorewood newsletter. This is Friday morning, I read (because I haven't had a chance to before now) an article regarding the personal communications system. Its on the same front page close to the article about your purchasing..the possibility of purchasing five acres near Freeman Park. I'm wondering if those two things have anything to do with each other and if there's a consideration being done of putting one of those towers at Freeman Park, and I just want to express that I'm vehemently opposed to that and I guess I would like to know what my next...I'm not sure if that's what you are doing to those two articles on the front page, just made me kind of wonder. I would like someone to give me a call, return the call if that's possible and what's my next option here? Thanks again. My phone number is 470-0987. Thank you. \. From: "Snyder" <nermal@winternet.com> Subject: Re: Wagner land purchase I would like to see the City of Shorewood purchase the Wagner property for an addition to Freeman Park. Since it borders the park, this would be a good fit. The land could be used for a future ice rink or tennis courts as well as much needed additional parking for the baseball fields. I also like the idea of purchasing the land just for green space in the City. I feel very strongly that a housing development at this site would create problems. The traffic would be at dangerous levels, especially during the summer. Any houses situated that close to the park would have very high noise levels. Thank you Katie Sl1yder 5985 Eureka Rd. e-mail tonermal@winternet.com - 1 - CITY OF SHOREWOOD JOINT CITY COUNCIL/PARK COMMISSION WORK SESSION MONDA Y, SEPTEMBER 21, 1998 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. ,> MINUTES CONVENE CITY COUNCIL WORK SESSION DRAFT 1. Mayor Dahlberg called the meeting to order at 7:01 p.m. A. Roll Call Present: Mayor Dahlberg; Councilmembers: Champa, Garfunkel, and O'Neill; Park Commissioners: Arnst, Dallman, Puzak and Themig; Park Planner: Mark Koegler; and Administrator Hurm . Absent: Councilmember Stover and Park Commissioner Bensman B. Review Agenda Mayor Dahlberg reviewed the Agenda for September 21, 1998. The Agenda was approved as submitted. 2. PRESENTATION BY MARK KOEGLER, PARK PLANNEH, ANn DISCUSSION ON PARK/TRAIL REPORT . Mr. Koegler reviewed with the Council and Park Commission the current issues of the trail system and the various community involvement sessions held with the residents. He noted t)1ere is a strong interest in a trail system and in the usage and improvement of City parks. He the information gathered from the community to date, leads the trail system developrncnt "process." He noted that this process would allow for more flexibility and greater citizen Mr. Koegler stated that staff and the Park Commission have come up with a rnission sLatemenimd a ten step process (attached and made a part of these minutes) for the Council to review. Mayor Dahlberg stated that the process that is being proposed gives ownership to the pec'}le involved, which is what the City of Shorewood desires. He thanked the Park Commission and aU those involved for their effort and input. Councilmember O'Neill questioned what parameters the Council should be setting for the system. Mr. Koegler stated that this involves setting standards on items such 8.S \vidth, used, landscaping issues and location of trails. Chair Puzak stated that the Commission does not want to dictate the developrncnl the trails. Rather, the Park Commission would like to leave the definition of the trails up to the neighborhoods while the Council would oversee the comprehensive management and coordinationo Chair Puzak stated that the Commission understands that this process will be tirnc conswrun.g believes that the end result will be a better trail system. Mayor Dahlberg and Councilmernber O'Neill both agreed that this is a great end result for the City and its residents. ~g JOINT CITY COUNCIL/PARK COMMISSION WORK SESSION MEETING MINUTES SEPTEMBER 21, 1998 - PAGE 2 Council member Champa asked to review the mission statement as a group. Mayor Dahlberg asked for comments on the statement. Hearing none he stated that this item would be placed on the next Council agenda for any future comments and approval: RECOMMENDED STATEMENT OF COMMITMENT The Shorewood City Council and Park Commission recognize that residents have a substantial interest in establishing a trail system in the community. As a result, both groups are committed to establishing and carrying out an on-going process that with continuing public involvement, will identify opportunities and address concerns resulting in the construction of trails were deemed appropriate by the community. Mr. Woody Love, a resident involved in the citizen's review group, stated that this was a very worth while process and that he was honored to be a part of the process. He suggested that the trails be developed in two phases. The first being a citizen input session for a decision and then a second phase for the actual design of the trail. Mr. Koegler stated that this is the process that is . being proposed. Administrator Hurm noted this process does not guarantee 100% of the residents will be satisfied with the trail system process. Mayor Dahlberg agreed and stated that often times resistance results in compromise and consideration. Administrator Hurm stated that if any difficult situations did arise, mediation services could be used. Councilmember O'Neill questioned the next step for the trail system process. Mr. Koegler stated the trail plan will go to the Park Commission to fill in the holes and address potential problems that were brought up by the residents. Commissioner Themig asked who would handle the brunt of the work for these issues. Councilmember Garfunkel stated that he would like to see the community and the Park Commission working together on any issues that arise. . . . JOINT CITY COUNCILIPARK COMMISSION WORK SESSION MEETING MINUTES SEPTEMBER 21, 1998 - PAGE 3 3. ADJOURN O'Neill moved, Champa seconded adjourning the work session at 7:47 p.m. Motion passed. RESPECTFULL Y SUBMITTED, Heidi Wirth, Recording Secretary TimeSaver Off Site Secretarial, Inc. ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR Shorewood Trail Planning Process 1. Commitment to a community-oriented, grassroots trail planning process. 2. Data gathering. . 3. Identify potential trail segments for consideration. Begin site evaluations and a working concept. 4. Public information on trail concepts. 5. Public involved by walking potential trail routes: . . Identify problem areas . Incorporate comments . Complete site evaluation forms which include: -+ Comments on meeting any goals, objectives -+ Rationale for trail -+ Fiscal analysis - costs of options -+ Physical conditions and constraints -+ Public comments and trail walk observations . . Shorewood Trail Planning Process 6. Prioritize potential trail sites. Schedule consideration in CIP. 7. Inclusive trail design process - invite all area residents to participate. Offer staff and meeting facilitation assistance. The product is a package of recommendations within pre- established parameters. 8. Build a segment involving "neighborhood contacts." 9. Move on to the next trail segment in the CIP, repeating Steps 6-8. 10. Annually review all site evaluations forms (Step 5) and reprioritize in the CIP (Step 6). CITY OF SHOREWOOD CITY COUNCIL MEETING MONDAY, SEPTEMBER 28, 1998 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES 1 . CONVENE CITY COUNCIL MEETING DRAfT Mayor Dahlberg called the meeting to order at 7:01 p.m. A. Roll Call Present: Mayor Dahlberg; Councilmembers Stover, O'Neill, Garfunkel and Champa; Administrator Hurm; City Attorney John Dean; Engineer Larry Brown; Planning Director Brad Nielsen. B. Review Agenda Stover made a motion to move the study session discussion item to llA of the Council agenda. Hearing no second Mayor Dahlberg read the Agenda for September 28, 1998. The agenda was accepted as presented. . 2. APPROVAL OF MINUTES A . City Council Regular Meeting Minutes - September 14, 1998 O'Neill moved, Stover seconded approving the City Council Regular Meeting Minutes of September 14, 1998, as amended on Page 4, Paragraph 2, Sentence 1, change "work was not" to "work has not." Page 6, Paragraph 1, Sentence 1, to read, "he would not want to be in a position where the City would be forced into approving such..." The motion passed 5/0. B. City Council Work Session Meeting Minutes - September 14, 1998 O'Neill moved, Champa seconded approving the City Council Work Session Meeting Minutes of September 14, 1998 as presented. The motion passed 5/0. 3. CONSENT AGENDA . Stover moved, Garfunkel seconded approving the Motions contained on the Consent Agenda and Adopting the Resolutions therein: A. A Motion Adopting RESOLUTION NO. 98-088, "A Resolution Rejecting all Bids and Authorizing Readvertisement for Bids" B . A Motion to Authorize the Mayor and City Administrator to Enter Into an Agreement for the Use of Public Right-of-Way C. A Motion Adopting ORDINANCE NO. 342, "An Ordinance. Amending the Shorewood Zoning Code to Include Adult Use Establishments" D. AMotion Authorizing Execution of a Subordination Agreement Applicant: 25170 Yellowstone Trail E. A Motion Adopting RESOLUTION NO. 98-090 "A Resolution Accepting the Shady Island Bridge and Authorizing Final Payment" :/fd~ CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 28, 1998 - PAGE 2 F . A Motion Approving a Temporary Sign Permit Applicant: Minnesota Ministorage Location: State Highway 7 G. A Motion Adopting RESOLUTION NO. 98-091 "A Resolution Approving a Simple Subdivision" Applicant: Tom and Karen Londo Location: 22695 Murray Street Motion passed 5/0. 4 . MA TTERS FROM THE FLOOR Chris Lizee, 27055 Smithtown Road, voiced her concern regarding the item up for discussion at the workshop meeting. She stated that the item should be discussed ata public meeting to keep the residents informed, due to the tax implications that this issue has. Mayor Dahlberg stated that the meeting could be taped if she would like to view it at a later time. O~Neill stated that there will be a public hearing in October for comments and concerns. He informed her that the work session meeting was for discussion purposes among the Councilmembers. . 5. PRESENTATION BY LAKE MINNETONKA COMMUNICATIONS COMMISSION DIRECTOR THIES ON PROPOSED 1999 BUDGET Ms. Thies was not present to address the Council. Garfunkel stated that he was present at a meeting regarding the LMCC and informed the Council of the 1999 budget. He stated that the proposed budget was agreed upon at this meeting and now awaits City approval. Garfunkel moved, O'Neill seconded approving the 1999 LMCC Proposed Budget. Motion passed 5/0. 6 . REPORT AND ACTION WHICH MA Y BE REQUIRED REGARDING CONCERNS OF MR. LAURILA AND MS. FOSTER FOR BURNING HOUSE FOR FIRE DEPARTMENT TRAINING PROCESS . Mayor Dahlberg asked for a report from staff regarding this matter. Administrator Hurm stated that he contacted several people within Shorewood with horse permits. He stated that these people were extremely helpful and offered their land for boarding Ms. Foster's horses, but that she is concerned with the land and fencing at these sites. Mr. Laurila thanked the Council and staff for communicating with them regarding this issue. He stated that he contacted the people Administrator Hurm spoke with. Both sites that the horses could be boarded at were inadequate due to the poor fencing and vegetation. He informed them that the insurance that they carry on the horses would not provide a waiver under such conditions. He stated that he is also concerned about the loss of trees on his property. He provided the Council with pictures of his property line and the trees located within the vicinity. He stated that he and Ms. Foster were very concerned about the burn of the house and the impact it would have on their land. Mayor Dahlberg asked if there was a compromise to this situation that could be reached with the fire department and the neighbors. He suggested that a partial burn be conducted on the property CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 28, 1998 - PAGE 3 and that the building then be demolished. Fire Marshal Anding stated that this could be an option, but that the original terms of the agreement state a full bum. A discussion was held as to the benefits of a full and partial bum to the volunteer fire department and the liability at stake. Fire Marshal Anding stated that with a partial bum the structure is vulnerable to rekindling, and that with a total bum this would not be the case. It was noted that the Herman's would be responsible for the building demolition if a partial bum was concluded. Champa stated that to meet a compromise that all are in favor of, the burn may need to be post- poned until November. He concluded that this would allow Ms. Foster time to find adequate boarding for the horses and the vegetation would be dormant. Champa moved, Garfunkel seconded to post-pone the total burn to colder weather before December 1, 1998 and that the horse details be worked out between the Herman's and Ms. Foster, conditioned on amending the Indemnity Agreement with the City of Excelsior. Motion passed 5/0. 7 . PARKS - Report by Representative . A. Report on Joint Work Session with Council on Park/Trail Report There was no Park Commission member present to give a report. Administrator Hurm reviewed the 10 step process developed for the trail planning process. B. A Motion to Adopt a Statement of Commitment to the Trail Planning Process Stover moved, Champa seconded adopting a Statement of Commitment to the Trail Planning Process. Motion passed 5/0. 8. PLANNING - Report by Representative Planning Commission Chair Borkon reported on the matters considered and the actions taken by the Planning Commission at their September 16, 1998, meeting (as detailed in the minutes of that meeting). . A Motion to Adopt a Resolution Approving a Final Plat and Authorizing Mayor and City Clerk to Execute a Development Agreement - Christmas Shores Applicant: Keith Waters Location: Between Merry Lane and Christmas Lake Road Chair Borkon stated that the Planning Commission is in favor of this development and stated that their only concerns were in regard to the dock lengths and ingress/egress to this development. She stated that City Engineer Brown provided a solution for the ingress/egress to the development and the developer agrees to the dock length terms. A. Mayor Dahlberg recessed the meeting at 8:52 p.m. and reconvened at 9:01p.m. CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 28, 1998 - PAGE 4 Planning Director Nielsen reviewed this item in greater detail, stating that there was an additional language change in the agreement and explained the reasoning. He stated that the applicant has complied with all conditions that the City and Planning Commission has asked for. He recommended approval with the Planning Commission conditions. O'Neill moved, Stover seconded adopting RESOLUTION NO. 98-092, "A Resolution Approving a Final Plat and Authorizing Mayor and City Clerk to Execute a Development Agreement - Christmas Shores for Keith Waters, between Merry Lane and Christmas Lake Road, subject to the Planner's Recommendations." Motion passed 5/0. B . A Motion to Adopt a Resolution Approving a Conditional Use Permit for a Special Home Occupation Permit Applicant: Jeffrey Hatcher Location: 5935 Galpin Lake Road Stover moved, O'Neill seconded adopting RESOLUTION NO. 98-093, "A Resolution Approving a Conditional Use Permit for a Special Home Occupation Permit." Motion passed'5/0. C. A Motion to Adopt an Amendment to the Zoning Code Pertaining to Home Occupations O'Neill moved, Champa seconded adopting ORDINANCE NO. 343, "An Ordinance Amending the Zoning Code Pertaining to Home Occupation." Motion passed 5/0. D. A Motion to Adopt a Resolution Approving a Final Plat and Authorizing Mayor and City Clerk to Execute a Development Agreement - Mary Lake Addition Applicant: Judy Gleason Location: 5910 Minnetonka Drive . Garfunkel moved, Stover seconded adopting RESOLUTION NO. 98-094, "A Resolution Approving Final Plat and Authorizing Mayor and City Clerk to Execute a Development Agreement - Mary Lake Addition - Judy Gleason, 5910 Minnetonka Drive." Motion passed 5/0. . 9. CONSIDERATION OF A MOTION AUTHORIZING THE SUBMITTAL OF A REGIONAL TRAIL WINTER USE PERMIT Administrator Hurm reviewed the uses that were allowed on the trails from the previous year. Stover stated that she would like to see snowmobiles taken off of the trails in the City of Shorewood. Mayor Dahlberg stated that the snowmobiles are highly regulated and that the City has a good record for safety. O'Neill moved, Champa seconded Authorizing the Submittal of a Regional Trail Winter Use Permit. Motion passed 5/0. . . CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 28, 1998 - PAGE 5 10. CONSIDERA TION OF A RESOLUTION APPROVING PLANS FOR HIGHWAY 7 IMPROVEMENTS City Engineer Brown reviewed this issue with the Council. He explained that the improvements would turn Highway 7 into a "super-tube" consisting of a single lane each way with full ten foot shoulders and center turn lanes. City Engineer Brown stated that MnDOT asked that the City sign a resolution for approval of the Highway 7 improvements. Garfunkel moved, O'Neill seconded adopting RESOLUTION NO. 98-095, "A Resolution Approving Plans for Highway 7 Improvements." Motion passed 5/0. 11. CONSIDERATION OF A MOTION TO ADOPT AN ORDINANCE ESTABLISHING A FEE FOR TOPOGRAPHICAL INFORMATION Mayor Dahlberg stated that he was concerned about this issue and that he would like the definition of chargeable items to be more clear. City Attorney Dean stated that a fee schedule is covered under State Statute Section 13.03 Sub. 3. He reviewed the statute with the Council and it's meaning for the proposed fees for the City. Mayor Dahlberg stated that this State Statute defined and answered his questions. O'Neill moved, Stover seconded adopting ORDINANCE NO. 344, "An Ordinance Establishing a Fee for Topographical Information." Motion passed 5/0. 12. ADMINISTRATOR & STAFF REPORTS A. Staff Report on Development Monitoring Planning Director Nielsen reviewed the Watton Ponds development project with the Council. He stated that this site is violating the tree preservation policy with the City and that they have been notified. City Engineer Brown stated that this project is also having drainage/wetland issues. B. Administrator's Report on West Hennepin Human Services Administrator Hurm gave a report regarding the meeting he attended. He stated that a community based approach on human services is in the planning phase. He informed the Council that a number of collaboratives will be attempted for a year, with an overseeing board reviewing them to make future recommendations. Champa asked where funding for these groups would be coming from. Administrator Hurm stated that at this time the money would be coming from the County. C. Administrator's Report on Schedule of Work Sessions and Canvassing Board Meeting Administrator Hurm stated that the Council does need to meet the day after the election. It was agreed that they would meet at 5:00 p.m. on November 5, 1998. He also asked if the Council was interested in adding the discussion item from the work session to another night. The Council made no decision on changing the scheduled meeting. Administrator Hurm asked that the Council find a date to discuss the Draft Telecommunications Ordinance. It was decided that the meeting would be held on October 22, 1998 at 7:00. CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 28, 1998 - PAGE 6 D. Engineer's Report on Petition Received - Knightsbridge City Engineer Brown reviewed the Knightsbridge petition with the Council. He explained that this petition stemmed from the patch work that was done previously this year. He stated that the City should look into seal coating this road in June or July of 1999. 13 . MAYOR AND CITY COUNCIL REPORTS Report on September 16, 1998 Joint Work Session Communications Ordinance Amendments It was noted that the Planning Commission is meeting September 29, 1998, to answer and last minute questions before the public hearing in October regarding this issue. Champa stated that the water tower land currently being looked at is in the City of Victoria. Engineer Brown asked if a joint agreement with the City of Victoria would be acceptable for this situation. City Attorney Dean stated that the land would not have to be within the Shorewood city limits as long as it is agreeable with Victoria. Report on September 21, 1998 Joint Work Session ParklTrail Report Previously reviewed during the Park Report. . 14. ADJOURNMENT O'Neill moved, Garfunkel seconded adjourning the regular meeting to a work session at 10:16 p.m. subject to the approval of claims. Motion passed 5/0. RESPECTFULL Y SUBMITTED, Heidi Wirth, Recording Secretary TimeSaver Off-Site Secretarial, Inc. ATTEST: TOM DAHLBERG, MAYOR . JAMES C. HURM, CITY ADMINISTRATOR -' CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MEETING MONDA Y, SEPTEMBER 28, 1998 CITY COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD IMMEDIATELY FOLLOWING REGULAR MEETING MINUTES 1 . CONVENE CITY COUNCIL WORK SESSION Mayor Dahlberg called the meeting to order at 10:32 p.m. DRAFT A. Roll Call Present: Mayor Dahlberg; Councilmembers Stover, O=Neill, Garfunkel and Champa; Administrator Hurm; Engi~eer Larry Brown, Planning Director: Nielsen. Review Agenda B. . Mayor Dahlberg read the Agenda for September 28, 1998. The agenda was accepted as presented. 2. DISCUSSION OF THE CONCEPT OF THE CITY PURCHASING LAND c 25720 HIGHWAY 7 Mayor Dahlberg explained the issues regarding the land acquisition and asked for further comments from staff and Council. Administrator Hurm reviewed the Park Foundation Minutes, stating that the Park Commission set aside $40,000 for sewer and $60,000 for a new concession building for Freeman Park. He stated that it should be known that this money is not theirs and that it belongs to the park fund. Discussion was held regarding the ingress and egress into Freeman Park. Mayor Dahlberg stated that the Park Commission is also reviewing this issue due to the concerns with heavy traffic in the summer months. He stated that MnDOT should be notified of the significance of this issue. . O'Neill and Champa agreed that the Park Commission shows interest in the concept of the land acquisition. O'Neill stated that the financials for the land acquisition need to be reviewed and that greater information be gathered on this subject. Stover stated that she is in favor of the land purchase but that the City must consider tlns acquisition considerably before placing a burden on the taxpayers. Administrator Hurm was advised to gather information on this land acquisition for the next meeting for a decision. In addition, staff was directed to contact the City Attorney to communicate with thce Seller's Attorney to see if the land is free and clear, and it's approximate worth. Stover suggested that the appraisal wait until the financing concerns were reviewed. ff{}~ CITY COUNCIL WORK SESSION MEETING MINUTES SEPTEMBER 28, 1998 - PAGE 2 3 . ADJOURNMENT Champa moved, Stover seconded adjourning the work session at 11:10 p.m. Motion passed 5/0. RESPECTFULLY SUBMITTED, Heidi Wirth, Recording Secretary TimeSaver Off-Site Secretarial, Inc. ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR ~- . . FROM SENIOR COMMUNITY SERVICES PI-GlE 1'0. 541 1019 Oct. 07 1998 10:33AM Pi . _1. . The Southshore Center Rental PoUcies Thank you for your interest in renting a portion of the Southshore Center for your event. This center is a joint project of the cities of Deephaven. Excelsior, Greenwood, Shorewood and Tonka Bay and is for the use and enjoyment of its residents. While the center was built by these five cities, the building is managed by volunteers from your communities, who make up the board of the "Friends of the Southshore Senior/Community Center," This non-profit group has the task of renting the center to groups and individuals, the rental income going toward the upkeep of the building. We would like to share with you policies that ha.ve been developed which we believe will help provide a good experience for all of the center's users. Fee categories have been established - a resident of our five communities pays a lower rental fee than a non-resident. Therefore, we ask our residents not to reserve the facility for non residents. A rent deposit is required. 2. A damage deposit is required. It will be returned, SUbject to any deductions, within two weeks after the event. We do ask that rooms and areas rented be left in the same condition as provided. If additional cleaning is required, charges against the damage deposit will result. Final payment is due one week prior to the event. If an event has to be cancelled, the Friends will review all of the issues before deciding on a refund. 3. If youth groups wish to use the facility, we ask that the facility be rented by and under the supervision of an adult who assumes full responsibility for the group's conduct. 4. Alcoholic beverages can be served in the facility. A certificate of liability Insurance of at least one million dollars covering the event and naming the City of Shorewood as additional insured may be required. Another requirement may be a police officer on duty the last three hours of the event. These requirements depend on: a. The type of event. b. The length of time alcoholic beverages will be served. c. Number of participants. PLEASE NOTE: If you are serving alcoholic beverages at your event, be aware that as host of the event you may be responsible for any accident that may occur if it is due to alcoholic abuse on the part of person causing the accident. You may wish to cbtain a Certificate of Uability to cover your event. Your insurance company shoufd.'b8 able to help with this matter. tF1 FROM SENIOR COMMUNITY SERVICES PHONE NO. 541 11319 Oct. 07 1998 10:34AM P2 5, Our building is smoke free. 6. An appointment with the center staff is required at least one week prior to your reservation date when you or your representative can review room set-up requirements. at which time the full rental fee is due with the damage deposit, and insurance certificate, if required. The center reserves the right to cancel any reservation if the required items have not been received. 7. Coffee make.rs are available for a fee. or you may bring your Own. 8. Any equipment brought in must be approved by staff. 9. Decorations must be approved by the staff. All decorations should be put up during the rental time and taken down immediately after the event. Overnight storage is not permitted. 10. We ask that you confine your activity to the room you have rented. If you wish to utilize an additional area such as the center's foyer, please discuss it with the center staff. . 11. Use of the facility for fundralsfng or commercial purposes must be approved by the Friends board of directors. 12. Damage to the facilities or equipment must be reported immediately to the center's contact person. Name and phone number of the contact will be supplied at the set-up meeting. 13. You are expected to maintain order during the event. 14. The Friends reserve the right to cancel any activities or events in the case of natural disaster or circumstances beyond its control. 15. The Friends will not discriminate against any applicant because of race, COlor, creed, national origin, sexual orientation, disability, age, marital status or status with regard to public assistance. . FROM SENIOR COMMUNITY SERVICES PHONE NO. 541 11319 Oct. 137 1998 113: 34A11 P3 ., OCCUPANCY AGREEMENT Please sign and retum with check to: Friends of the Southshore Senior Community Center. 5735 Country Club Road. Shorewood, MN 55331. Phone 474-7635. Occupant Base Rent Additional Charges Subtotal Deposit Total __c.w~ (one week prior to OV(U~) . THIS AGREEMENT is between Friends of the Southshore Senior Community Center, (hereinafter "Center") and {hereinafter "Occup(mt"}. 1. Premises and Terms: Center leases to Occupant on the following Premises at 5735 Country Club Road, Shorewood. MN 55331 _ Community Room, _ whole, _ half, _ Kitchen _ Activity Room, _ whole, _ half, _ Ubrary (check all those that apply). Occupant shall occupy the Premises for a period of _ hours. In at (a.m.) (p.m.). Event begins at (a.m.) (p.m.). Event ends at _ (a.m.) (p.m.) Clean up and leave by _ (a.m.) (p.m.) 2. Rent Deposit. Deposit of 20% of the rental rate is required upon signing this agreement. Full payment is due one week prior to the event If you cancel your ewmt, return of your rent deposit and/or rent requires approval of the Friends board of directors at its next meeting after your cancellation. 3. Rent. Occupant promises to pay Center the agreed rent of $ _ dollars. BOlli sll~~.1I be! paid to Center one week prior to the event commencement. payable to: Friends of the Southshore Center at 5735 Country Club Road, Shorewood. MN 55331. . 4. Damage Deposit. Occupant shall deposit with Center $ dollars as security for the faithful performance by Occupant of every term of this lease. If there shall be a default by Occupant in respect to any term or condition of this Lease, Center may usa oil or ,my part of the deposit to perform the same for the account of the Occupant. At 111ft end of tho Lease. the damage deposit, or any balance thereof, shall be repaid to Occupnnt wilhin two weeks. 5. Use. The Premises may be used only for hosting events. Occupant shalllJf:() Premises only as allowed in the Southshore Community Center Policies. 6. IndemnIty. Occupant shall indemnify and hold the Center harmless against any and all claims, demands, damages. costs and expenses, including. reasonable attorney's fees, arising from the use of the premises by Occupant, inclufl1llg any losses caused by NEGLIGENCE OR STRICT LIABILITY of the Center or lessee/occupant or from the breach or default on the part at Occupant in H'le: PC:lIOllfl.RfICC of any covenant or agreement on the part of Occupant to be performed pursuant Ie. th(: terms of this lease; or from any negligent act of Occupant, its agents. contwctors. {;(:rW~t'lts. FROM : SENIOR COMMUNITY SERVICES PHONE NO. 541 1019 Oct. 07 1998 10:35AM P4 employees through use or contact with the premises. In case of any action or proceeding brought against the Center by reason of any such claim, Occupant convenants to defend such action or proceeding with counsel reasonably satisfactory to the Center. 7. CondItion. Occupant shall at all times keep the premises and any fixtures therein contained in good order, condition, and in a clean, sanitary safe condition. Occupant shall not permit any waste, damage or injury to the premises. Occupant shall notify the proper person upon the failure of any fixture or equipment. 8. Miscellaneous. Occupant shall oomply with all requirements and terms of the Southshore Center Rental Policies, a copy of which is attached, and all terms therein are incorporated into this Agreement. 9. Alcoholic beverages may be served at the oenter. No cash may be exohanged. SpecifIC policies are attaohed to Occupancy Agreement. You intend to serve alcoholic beverage _ yes _ no If yes. a Police Officer will need to be on the premises the last 3 hours of your event ~ yes _ no. The Center staff will arrange for the officer. A certificate of Liability Insurance is required _ yes _ no . 10. LIST OF REQUIREMENTS TO BE COMPLETED ONE WEEK PRIOR TO RENTAL (if applicable) Applicable ,. Full payment of rent and damage deposit _ yes no 2. Payment for police officer _yes no 3. Meeting with Center staff to review space, use of stoves, dishwasher, etc. _yes no 4. Certificate of Liability Insurance _ yes no Occupant (print name of person responsible for renting facility) Friends of the Southshore Senior Community Center Landlord . Date: Date: By Authorized signature By Authorized leasing agent ( have received a copy of the Rental Policy _ yes _ no (Signature) I have reoeived a copy of the Alcohol Policy _ yes no (Signature) FROM SENIOR COMMUNITY SERVICES PHONE NO. : 541 1019 Oct. 07 1998 10:35AM P5 Category .~ ~me Ql Q2 Q3 Q4 Totals --.... --...- INFLOWS Donations 2,500 2,500 2,500 2,500 10,000 1m Inc 12 12 12 12 48 Other Ine 0 0 0 0 0 Room Rental 3,000 4,500 3,000 4,500 15,000 Savings Cert. 0 0 0 0 (} Tran fr Sr Comm 0 0 0 0 () Totallnflows 5,512 7,012 5,512 7,012 25,048 OUTFLOWS Capitallmprov 0 0 0 0 (} Construction 0 0 0 0 0 Fum:ishi1lgs 0 0 0 0 0 Opcr Expenses Aoctg & Tax Rpt -50 0 -50 0 .100 Baok Chrg 0 0 0 0 0 Damage Deposits 0 0 0 0 0 Garbage -150 -150 -150 -150 -600 Gas & Eh:c1ric -2,000 -2,000 -2,000 -2,000 -8,000 . htsurance -1,250 -1,250 -1,250 -1,250 -5,000 JllDitorial -1,500 -2,000 -1,500 -2,000 -7,000 Kitchen Expense -40 -40 -40 -40 -160 Lawn Maint. 0 -125 -125 0 -250 Maint & Repair -65 -65 -65 -65 -260 OtherExp 0 0 0 0 (I Rental Adv. -125 -125 -125 -125 "500 Security -325 0 -325 0 -<i50 Snow Removal -125 0 0 -125 -25a Supplies -25 -25 -25 -25 <c100 Telephone -200 -200 -200 -200 -800 Utilities 0 0 0 0 0 WatfJr -250 -250 -250 -250 -1.000 Oper Expeuses - Other 0 0 0 0 (I "''='*'"~''-.''_'~'';'''~-'''"'.~''~.''' '. Total Outflows -6,105 -6,230 -6,105 -6,230 -21!,67() Totlil Inflows S,5 12 7,012 5,512 7,012 25,048 . Total Outflows -6,105 -6,230 -6,10.5 -6,230 -24,670 Difference /-....l -593 782 -593 782 378 FROM SENIOR COMMUNITY SERVICES PHONE NO. 541 112119 Oct. 1217 1998 10:36AM P6 ALCOHOLIC BEVERAGE POLICIES FOR THE SOUTHSHORE SENIOR/COMMUNITY CENTER 1. Alcoholic beverages may be served at the Community Center with the consent 01 the Friends of the Southshore Senior/Community Center. 2. Alcoholic beverages may be served, but the activity must include the serving of food. All beverages must be provided by the organization, group or persons hosting the activtty or event. A certificate of Uability Insurance of at least one million dollars covering the event may be required. This requirement is based on: .-~ . The type of ever.t. The length of time aJcoholic beverages will be served. The number of participants. 11 it is determined the event requires a Certificate of Insurance Uabmty another requirement will be that a police officer be on duty, at the renter's expense, for the last 3 hours of the event. . 3. No compensation of ar.y nature may be exchanged for alcoholic beverages. This includes donations and/or advanced sale tickets. 4. Alcoholic beverages may only be served until 10:30 p-m. on week nights and midnight on Friday and Saturday. 5. All parties serving and consuming alcoholic beverages in the Center must conform to all City and State liquor laws. 6. Alcoholic beverages may not be consumed outside the Center building. 7. Red wine cannot be served due to its staining characteristics. The Friends have been advised by other Community Centers that they too prohibit red wine being served. . Shorewood Planning Commission Report by- Comn1issioner Anderson October 12 1998 October Issues addressed: · Lake Shore Rec. Dist. - Howard's POillt Marina Visit and input - Requested input from Shorewood Yacht Club · TelecolTIlTIunication Facilities · Finislled COlTIp Plan Review (Transportation Chapter) · Appoillted Liaison to Adhoc lalld Conservation Comnlittee - COlTIlnissioner Callies - Appointed CHECK APPROVAL LISTING FOR OCTOBER 12, 1998 COUNCIL MEETING CHECKS ISSUED SINCE SEPTEMBER 24, 1998 . CK NO TO WHOM ISSUED 23852 TREE TRUST 23853 US POSTMASTER 23854 PERA 23855 ICMA RETIREMENT TRUST 457 23856 CITY COUNTY CREDIT UNION 23857 KATHLEEN HEBERT 23858 PATRICIA HELGESEN 23859 JAMES MARTIN 23860 BRADLEY NIELSEN 23861 THE ORDER CENTER 23862 JOSEPH PAZANDAK 23863 DANIEL RANDALL 23864 US WEST 23865 US WEST DEX 23866 WASTE MANAGEMENT 23867 BUDGET LIGHTING 23868 MEDICA 23869 HEALTH PARTNERS 23870 UNUM LIFE INSURANCE 23871 AFSCME COUNCIL 14 23872 FORTIS BENEFITS 23873 MN NCPERS 23874 ALAN ROLEK 23875 CITY OF TONKA BAY 23876 GRIFFIN COMPANIES 23877 TOWLE REAL ESTATE 23878 US POSTMASTER 23879 PAT DELANEY 23880 LAWRENCE BROWN 23881 CITY OF GOLDEN VALLEY 23882 KATHLEEN HEBERT 23883 LMClT 23884 DEPT OF PUBLIC SAFETY 23885 NORTHERN STATES POWER 23886 PETTY CASH 23887 US WEST 23888 TOTAL REGISTER SYSTEM 23889 BELLBOY CORP. 23890 BELLBOY BAR SUPPLY 23891 DAHLHEIMER DIST. 23892 DAY DISTRIBUTING 23893 EAST SIDE BEVERAGE CO. 23894 GTE DIRECTORIES 23895 GRIGGS, COOPER & CO. . PURPOSE WORKSHOP REG-ERICA HAHN OCT. NEWSLETTER POSTAGE PERA DEFERRED COMP PAYROLL DEDUCTIONS SEC 125 REIMB. SEC 125 REIMB. COMPUTER CONSULTING SEC 125 REIMB. OS 8 REPLACEMENT CD MILEAGE/SUPPLIES SEC 125 REIMB./WORK BOOT REIMB. COMMUNICATION ADVERTISING WASTE REMOVAL BALLASTS OCTOBER HEALTH INSURANCE OCTOBER HEALTH INSURANCE OCTOBER LIFE INSURANCE OCTOBER DELTA DENTAL OCTOBER DISABILITY OCTOBER PERA LIFE INSURANCE MILEAGE/EXP /COMP TRAIN/SEC 125 OCTOBER RENT-TB L1Q OCTOBER RENT-L1Q I OCTOBER RENT-L1Q II 3RD QTR U/B POSTAGE SETTLEMENT OF TREE CLAIM-SHADY ISL CELL PHONE/BATTERY/CHARGER GPRS REGISTRATION-HEBERT MILEAGE OCTOBER DENTAL L1Q/WINE BUYERS CARDS UTILITIES PETTY CASH REIMB. COMMUNICATION COMPUTER MAINT-L1GHTNING LIQUOR PURCHASE MISC/SUPPL Y PURCHASE BEER PURCHASE BEER/MISC PURCHASE BEER/MISC PURCHASE ADVERTISING L1QUOR/WINE/MISC PURCHASE Page 1 AMOUNT $30,00 611.77 3,033.67 1.153,07 1.100.77 192.30 460.00 500,00 81.00 21.25 179,46 277.79 38,00 415. 16 98.12 78.10 5.426.00 3,188.06 91.30 281 .84 94.50 33.00 1.508.00 1,000.00 7,118.50 3,590.45 491.86 300.00 243.87 10.00 45,50 53.71 40.00 4,680.43 75.33 72.00 348,48 3,832.95 101.95 70,25 6,926.70 $5,835.35 56.85 10,311.85 . . CHECK APPROVAL LISTING FOR OCTOBER 12. 1998 COUNCIL MEETING CHECKS ISSUED SINCE SEPTEMBER 24, 1998 CK NO TO WHOM ISSUED 23896 JOHNSON BROS. LIQUOR 23897 LAKE REGION VENDING 23898 LEEF BROS. 23899 MARK VII 23900 MARLIN'S TRUCKING 23901 NORTH STAR ICE 23902 PAUSTIS WINE CO. 23903 PHILLIPS WINE & SPIRITS 23904 QUALITY WINE & SPIRITS 23905 THORPE DIST. 23906 THE WINE COMPANY PURPOSE LIQUOR/WINE PURCHASE MISC PURCHASE MATS BEER/MISC PURCHASE FREIGHT MISC PURCHASE WINE/BEER PURCHASE LIQUOR/WINE PURCHASE L1QUOR/WINE/MISC PURCHASE BEER/M/SC PURCHASE WINE PURCHASE TOTAL CHECKS ISSUED Page 2 AMOUNT 2,895.65 1,258.43 26.20 10,336.73 189,60 279,84 360.89 1.410.34 792.19 16, 122.60 666.70 $98.438.36 ~_" .-t. :_; C) c) 3: ,jJ ~n ~-~ .,:::'" ..J ..J c; __I C) o ."~ '...'. (,f) >- D f--r" ." tJ: '-' ._. :_J '_ o ~ .,~- . > ,~ cr: J) UJ ";:-- ::;: ~2: C'~ D )- y..: , , ," ,.J .:L <J: i i '-,~; :::ti :E: ".::-- ~-_:.r -._\< ,!.. 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