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081798 CC Ws AgP .t. '1 ,.~ CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, AUGUST 17, 1998 5755 COUNTRY CLUB ROAD CONFERENCE ROOM 7:00 P.M. The City Council will convene in Executive Session from 6:30 to 7:00 p.m. to review status of litigatiop matters with the City Attorney.\ . AGENDA 1. CONVENE WORK SESSION A. Roll Call B. Review Agenda 2. 7:00 - 7:30 P.M. TOUR BADGER WELL HOUSE 3. 7:30 - 8:00 P.M. INTERVIEW WITH GARRETT L YSIAK, COMMUNICATIONS CONSULTANT 4. 8:00 - 9:00 P.M. DISCUSSIONJOF EMERGENCY PREPAREDNESS ORDINANCE AND PLAN (Att-#4 Proposed Ordinance & Plan) I S. 9:q4) P.M. DISCUSSION ON M{Q<<CIPAL CODE S~C'l10N ..904.t19 . (PROHIBITED DlSCILI\.RGES lNTOTHE SANITARY SEWER (Att.4#5 ProposedOtdinaIu:e Ameridtnent) 6,. ADJQURN' NQ oJ/icialactioll is taken at Work Sessums. .') . CITY OF SHOREWOOD CONTRACT FOR PROFESSIONAL SERVICES This CONTRACT is made this day of , between City of Shorewood ("Client") having an office at 5755 Country Club Road, Shorewood, Minnesota, 55331, and Owl Engineering, Inc., a Minnesota Corporation, doing business as Owl Engineering, Inc. ("Professional Consultant") having an office at 8899 Hastings St. NE, Minneapolis, MN 55449. The parties agrees as follows: 1. The Professional Consultant shall complete all the services specified in Exhibit A, attached hereto and made a part hereof. The services shall be performed in accordance with generally accepted professional standards and in accordance with such requirements or restrictions as may be lawfully imposed by governmental authority. The work shall be commenced on or before immediately and the Professional Consultant shall complete all necessary contract work and services, drawings and specifications no later than as directed by the Client. 2. The Professional Consultant shall (a) furnish all labor and equipment and provide all the material required to complete the services, (b) complete all work with promptness and diligence to the satisfaction of Client, and (c) have full control and direction over the mode and manner of perfonning the services covered by this Contract. Professional Consultant shall take all precautions for the proper and safe performance thereof. 3. Client shall pay Professional Consultant for the performance of this Contract in accordance with the rate schedule contained in Exhibit A, attached hereto and made a part hereof. Professional Consultant shall bill the client on the first and the fifteenth day of each month during the progress of the work for amounts due hereunder. Client agrees to remit payment to Professional Consultant within thirty days after receipt of each such statement submitted by Professional Consultant. Final payment shall be made upon completion and acceptance by Client of all the work called for hereunder. Client may require Professional Consultant to furnish evidence to Client showing that all claims for labor, material and other obligations arising hereunder are proper. 4. Client's Representative is James C. Burm, City Administrator or other persons designated in writing by him or by Client. The Client Representative shall exercise no supervision over Professional Consultant's employees but shall be available to Professional Consultant for consultation or advice during normal working hours. 5. The services covered by this Contract shall commence following the execution hereof and upon notification from Client to Professional Consultant. This Contract shall continue until fmal completion of and acceptance by Client of the work performed by Professional Consultant unless sooner terminated by either party upon written notice to the other. In the event of any such termination, Professional Consultant shall be paid for work performed through the date of tennination. ~ , 6. Records of Professional Consultant's direct labor costs and reimbursable expenses pertaining to the services covered by this Contract shall be kept on a generally acceptable accounting basis and shall be available to Client or its authorized representative during normal business hours. 7. Title to all designs, studies, plans, specifications and other data related to Client's locations, structures and projects shall, after payment to Professional Consultant as provided for in Exhibit A, shall vest in and be available to the Client upon written request. 8. Professional Consultant shall take out and maintain, at its own expense, such public liability, automotive, and Workman's Compensation Insurance as will adequately protect Professional Consultant and Client from claims under applicable workmen's compensation acts and from any other claims for damages for personal injury, including death, or damage to property which may arise or result from Professional Consultant's performance under this Contract, whether the performance be by Professional Consultant or by a subcontractor or by anyone directly or indirectly employed by either of them. 9. Professional Consultant shall not assign its rights or delegate its obligations under this Contract in whole or in part, or any work or money payable hereunder without prior permission from the client. 10. Professional Consultant shall comply at its expense, with the provisions of all applicable state and municipal requirements and with all state and federal laws applicable to Professional Consultant as an employer of labor or otherwise, including, but not limited to, all safety or health standards issued under the Occupational Safety and Health Act of 1970 or under any state or local act affecting safety and health. Professional Consultant shall further comply with all rules and regulations and licensing requirements pertaining to its professional status and that of its employees, subcontractors and other employed to render the services hereunder. 11. Client's designated representative or his delegate for the work hereunder shall communicate to Professional Consultant the Client's requirements and requests in reference to the work hereunder and shall review such work; Client's representative is shown below. Professional Consultant's designated representative for receiving such communications and requests is shown below. Client Professional Consultant City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 Owl Engineering. Inc. 8899 Hastings St. NE Minneapolis, MN 55449 REPRESENT A TIVE: REPRESENT A TIVE Garrett G. Lysiak, P.E. James C. Hurm l . IN WITNESS WHEREOF, Client and Professional Consultant have executed this Contract, in duplicate, as of the day and year first above written. Client City of Shorewood By: Its: Professional Consultant Owl Engineer, Inc. By: Its: AUf; 06 98 04:02p Garrett L~siak 612-785-4631 . p. l' j OWL ENGINEERING, INt fxh,. b,.1- A CONSUlTING COMMUNICATIONS ENGINEERS EMC lEST lABORATORIES 8899 Hastings St. NE, MiMeapolis, MN 55449 (612) 785-4115. Fax (612) 785-4631 1-800-797-1338 August 6, 1998 Mr. James Hurm City Administrator City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331-8927 Dear Mr. James Hurm: I am pleased to submit my proposal for professional services relative Lo PCS and Cellular technology locating in the City of Shorewood. Based on our recent meeting the scope of my services will include review of your draft-zoning ordinance, review of potential telecommunications facilities on City property and meetings with the City. I estimate the fee for providing the professional services to be $5,500.00. All work will be perfonned on a time and material basis. I will not exceed this fee without prior written authorization from the City of Shorewood. My normal fees for services are as follows: . . Consulting Engineering Services: $100 per hour Staff Engineer services: $75 per hour Clerical Services: $30 per hour PCS/Cellular Site Analysis $1,200 per site If you have any questions in this matter please contact me directly. Sincerely, ~~~ Garrett G. Lysiak, P.E. l \, . . 'OWL ENGINEERING, INC. CONSULTING COMMUNICATIONS ENGINEERS EMC TEST LABORATORIES 8899 Hastings St. NE, Minneapolis, MN 55449 (612) 785-4115 · Fax (612) 785-4631 1-800-797-1338 RESUME of GARRETT G. LYSIAK, P.E. EDUCATIONAL BACKGROUND NEW YORK UNIVERSITY, B.E., ELECTRICAL ENGINEERING, (1972) POL YTECH INSTITUTE OF NEW YORK, Graduate studies UNIVERSITY OF VIRGINIA, Graduate studies PROFESSIONAL SOCIETIES ASSOCIA nON OF FEDERAL COMMUNICA nONS CONSULTING ENGINEERS (AFCCE) NA TIONAL ASSOCIATION OF PROFESSIONAL ENGINEERS (NASPE) REGISTERED PROFESSIONAL ENGINEER-MINNESOTA SOCIETY OF CABLE TELEVISION ENGINEERS (SCTE) NA TIONAL ASSOCIATION OF RADIO AND TELECOMMUNICATIONS ENGINEERS (NARTE) WORK EXPERIENCE (1986-Present) Owl Engineering, Inc.: President of corporation. The main area of expertise involves the practice of Communications Consulting Engineering in matters before the Federal Communications Commission (FCC). The firm has been involved in the design of high powered AM & FM broadcast installations. Owl Engineering has the capability to design and specify systems up to and including the microwave area. The firm has also been involved in the design and planning of Public Safety Communications facilities which includes the preparation of specifications, bid preparation. supervision of installation of equipment and final system acceptance. PAGE I 11 The firm has a wide range of measurement capabilities which include the ability to provide both theoretical and measured performance data for interference and field studies. The firm has a fully equipped private aircraft which has the capability of performing RF measurements over a wide range of frequencies. One use of this measurement capability is in performing RF Leakage measurements on CA TV systems for demonstrating compliance with FCC standards. Another important measurement capability is the ability to perform RF Radiation measurments for occupational and public safety for Cellular and PCS installations as required by the newly adopted FCC standards. I have authored many computer programs for use in the communications industry and have also designed many RF and computer products for various clients. I have also presented many technical papers and seminars in the area of communications, consulting and FCC issues. Federal Communications Commission (St. Paul, Mn): Engineer-in-Charge of the St. Paul, MN. office. This office served a six state region, and Vias charged with all the regulatory, field enforcement and public service functions that were part of the FCC mandate. The main charge of the FCC is to identify and eliminate interference to licensed users of the many different radio services it regulates. During the tenure in the Midwest area many different interference problems were analyzed and solved. Testified in front of Federal Grand juries, State and local courts involving interference problems, zoning and antenna tower issues and have been deposed on many occasions. (1981-1986) PAGE 2 1;. 1 Federal Communications Commission (Detroit, Mi): Engineer-in-charge of the Special Enforcement Facility, Detroit, MI. This facility had a seven state area that was charged with the field enforcement of the Commissions Rules and Regulations. The Team members were newly appointed engineers who were being trained in engineering measurement and direction-finding techniques. (1977-1981) Federal Communications Commission (Norfolk, Va): Instructor/Engineer at the Norfolk, VA. office. This was the national training center for all F.C.C. field office engineers. (1974-1977) Sperry Marine (Charlottesville, Va): Design Engineer in the collision avoidance section. The system under development was a computer enhanced radar display using Omega and Satellite navigation to determine world-wide position. (1973-1974) Singer Corp. (Navigation and Controls Div.): System design of computerized inertial navigation and weapons delivery hardware. (1968-1973) Bendix Corp. (Aerospace Div.): Design and test of military avionics, weapons delivery and inertial navigation systems. (1965-1968) During my employment with the FCC I was called as an expert witness in front of Federal Grand Juries for criminal prosecution, in administrative hearings regarding FCC rules compliance and technical matters. During the past several years I have appeared as an expert witness in several cases involving communications issues in the State of Minnesota. PAGE 3 CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 904 _ PROHIBITED DISCHARGES INTO THE SANITARY SEWER SYSTEM DRAFT THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS FOLLOWS: Section 1. Section 904.09 of the Shorewood Code of Ordinances is hereby amended as follows: 904.09: PROHIBITED DISCHARGES INTO THE SANITARY SEWER SYSTEM: Subd. 1. Prohibited Connections: No person shall discharge or cause to be discharged, directly or indirectly, any storm water, surface water, ground water, roof runoff, subsurface drainage, or cooling water to any sanitary sewer. Any person having a roof drain, sump pump, unauthorized swimming pool discharge, cistern overflow pipe or surface drain connected and/or discharging into the sanitary sewer shall disconnect and remove any piping or system conveying such water to the sanitary sewer system-ey. March 1, 1991. Subd. 2. Authority to Inspect: Every person owning improved real estate that discharges into the City's sanitary sewer system shall allow inspection by authorized City employees or its agents. as deemed appropriate and authorized by the City Council. of all properties or structures connected to the sanitary sewer system to confirm there is no sump pump or other prohibited discharge into the sanitary sewer system. Subd. 3. Correction of Violations: Any owner of any property found to be in violation of this section shall make the necessary changes to comply.. witft this ordinance by March I, 1991 and such change shall be '/erified by authorized City employees or its agents. .Any property or structure not inspected or not in compliance by March 1, 1991 shall, following notification from the City, comply within fourteen (14) calendar days or be subject to the surcharge as provided in Subdivision ~6 below. Subd. 4. Discharge: Existing buildings with sump pumps and all newly constructed buildings with sumps shall have a discharge pipe installed to the outside wall of the building. The pipe attachment must be a rigid permanent-type plumbing such as PVC, copper or galvanized pipe. The discharge shall extend outside of the foundation and may not be pumped directly onto any public right-of-way unless approved by the Public Works Director or their designee. Any disconnects or openings in the sanitary sewer shall be closed and repaired in compliance with applicable codes. Subd. 5. Continued Compliance and Reinspection: Upon verified compliance 'l:ith this Chapter, the City reserves the right to reinspect such property or structure at least annually to confirm continued compliance. .^..ny property found not to be in compliance UpOB reinspectioB or any person refusing to allow their property to be reinspect-ed shall, following notification from the City, comply within fourteen (11) calendar days or be subject to the surcharge hereinafter provided for. Subd. ~6. Surcharge: A surcharge set by an ordinance passed by the City Council is hereby imposed and shall be added to every utility billing to properties not in compliance with this Chapter. The surcharge shall be added to every quarterly utility billing until the property is in compliance. Subd. fiI-. Temporary Waiver: The City Council, upon recommendation of the City Administrator and City Engineer, shall hear and decide requests for temporary waivers from the provisions of this ordinance where strict enforcement would cause a threat to public safety because of circumstances unique to the individual property under consideration. Any request for a temporary waiver shall be submitted to the City Administrator in writing. Upon approval of a temporary waiver from the provisions of this ordinance, the property owner shall agree to pay an additional fee for sanitary sewer services based on the number of gallons discharged into the sanitary sewer system as estimated by the City Engineer. Subd. 18-. Drainage: Storm water and all other unpolluted drainage shall be discharged to such drainage facilities as are specifically designated by the City Engineer. Subd. .8.9-. Remedies: The imposition of the surcharge shall not limit the right of the City to seek an injunction in District Court ordering the person to disconnect the non-conforming connection to the sanitary sewer or from pursuing any other legal remedies available, or in the alternative, the City may correct the violation and certify the costs of correction as an assessment against the property on which the correction was made. Section 2. This Ordinance shall be in full force and effect from and after its passage and publication. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA this _day of ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR CITY OF SHOREWOOD EMERGENCY PREPAREDNESS HANDBOOK ADOPTED BY THE SHOREWOOD CITY COUNCIL ON DRAFT Table of Contents 1. Purpose/Legal Basis............................................ 1 2. Warning and Notification ....................................1 3 Personnel Notification List.................................. 2 4. Emergency Operating Center............................... 3 5. Emergency Responsibility Assignment.................. 4 6. Support................................................. ............ 5 7. Responsibilities During an Emergency.................. 6-16 1. PURPOSEILEGAL BASIS PURPOSE - The purpose of this plan is to ensure that in the event of any type of disaster, the city's facilities, equipment, and manpower will be used in a coordinated, effective way, so as to: maximize the protection of life and property, and ensure the continuity of government. LEGAL BASIS - The legal basis for this plan is: Public law 920, as amended, Minnesota Statutes, Chapter 12, as amended, and Shorewood Municipal Code. Chapter 602, as amended. DATED TIllS DAY OF , 19 TOM DAHLBERG, MAYOR RICHARD YOUNG, EMERGENCY MANAGEMENT DIRECTOR 2. WARNING AND NOTIFICATION RECEIPT OF WARNING - The County Warning Point (Sheriff s office) is responsible for relaying any warnings which it receives which affect the City of Shorewood to the South Lake Minnetonka Public Safety Department (SLMPSD). The SLMPSD serves as the City Warning Point, is responsible for disseminating any warnings received, and acts as a weather spotter and may initiate weather sirens. DISSEMINATION OF W ARNING/NOTIFICA TION For Natural Disaster: 1) Sound siren (s) (5-minute steady tone); and 2) Notify key city personnel (See Personnel Notification List below). For Nuclear Attack: 1) Sound siren (s) (5-minute wavering tone); and 2) Notify key city personnel (See Personnel Notification List below). I 3. PERSONNEL NOTIFICATION LIST Ma or Cit Admimstrator/Clerk Council Member - Pro-tern *Council Mem r *Council Member *Council Member Emergency Management Director / Police Chief Emergency Management Bryan Litsey Coordinator / Police Ser eant Hennepin County Sheriff s Dis atch Excelsior Fire Chief Mound Fire Chief Public Works Director Finance Director Plannin Director Buildin Official De ut Clerk Cit Assessor 470-5922 851-4328 588-9857 474-3261 474-3261 911 525-6210 474-5056 472-3555 474-3236 474-3236 474-3236 474-3236 474-3236 473-1844 * In order of length of service. 4. EMERGENCY OPERATING CENTER DIRECTION & CONTROL - of the City's response to the disaster will take place from the City Emergency Operating Center (EOC). The EOC is located at the South Lake Minnetonka Public Safety Department. The alternate EOC is located at the Shorewood City Hall. EMERGENCY OPERATING CENTER ACTN A TION - The EOC will be activated by the City Emergency Management Director. EMERGENCY OPERATING CENTER STAFF - are to report to the EOC automatically upon the occurrence of a disaster. EMERGENCY OPERATING CENTER EQUIPMENT/SUPPLIES - The City Emergency Management Director is responsible for ensuring that the EOC is operational- (that the necessary maps, tables and chairs communications equipment, message logs, etc. are on hand). 3 SSO.I;) pall C/) p... a:>lA.Ias a:>uulnqwy C/) p... ..--- -. - -.-.-- .--... -. qlluaH IUlUaWUO.IIAU:!I Aluno;) C/) C/) C/)__ __.. ..._ --p--.n...------.---JJji.lqs--~iuno5 -~ ~ ~. ~ --- C/) C/) .IaaUI3u:!I Aluno;) C/) C/) C/) .-.---~--.-..---..----~--- --- -- -- -- --- _un. -..- -[-_ - -I----~ --JIG Sa:>IA.Ias IUPOS AlUnO;) C/) C/) .IIG lw3W A:>ua3.Iaw:!I AlUnO;) U U U U U U U U U U U .IOpa.IIG S'I.IO M. :>nqnd C/) U C/) C/) p... p... aa U 3 I sa G/Ja I q;) a.I 1.tI C/) C/) u p... p... C/) p... C/) C/) C/) p... p... -- aau3lsaG/Jalq;) a:>nod p... p... U p... C/) p... 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II) C/) .... ...- -- ..... ..--...-.- --- >. .0 -g~ a:>~ ;>0 0>' U::;S ~~ 8~ !+::tJ) 4-4 ,_ 01:: ..r:::0 ......~ ]& ~o s:lC':l ~t:: 00 .~u 0 -So ......r- ON ~o ~ s:l .~ g:: 0 rJ~ .- ~ I:: 'zj oS ~ U~ 0 0 ;:;..;=:r: u ~~ II Ot:: u d~ t! ~I:: 0 <e:e 0... u ';;: 0... ~I:: 0 C/) ~~ II Uo C/) rEs ~ 08 ~,srt S ~ o...r- '~ ~ON p... II ~Eo o('() p... ~O\ .- - --- 6. SUPPORT Support from County Departments: Support that can be expected from Hennepin County is as follow: County Emergency Preparedness County Sheriff Department of Transportation Community Social Services Community Health Department Economic Assistance Department Bureau of Public Service Support from Private AgenciesN olunteer Groups: Red Cross Salvation Army Minnetonka Schools All Churches Support from the National Guard General Overview: When a natural disaster or other major emergency is beyond the capability of local government, support from National Guard units may be available. Only the governor has the authority to activate the Guard. Request Procedure: The Hennepin County Sheriff must submit the request for the assistance of the National guard to Governor's office. Support from State and Federal Agencies Information and assistance in securing state or federal support may be obtained by contacting the Hennepin County Emergency Management Director. 5 7 . RESPONSIBILITIES DURING AN EMERGENCY Emergency Management Director 1 Ask the service chiefs to brief the Emergency Management Center staff as to the status of the disaster 2 Ask the City Council to issue a declaration of emergency when warranted 3 Evaluate available resources, including personnel, by checking with service chiefs. If deficiencies exist, take action to obtain needed resources 4 Work with City staff so that good records are kept on expenditures 5 Notify public of emergency procedures / work with Public Information Officer 6 Ensure notification of Public Information Officer and key personnel, key facilities warned, sirens activated 7 Activate Emergency Operating Center, make sure it is fully operational, and that Emergency Management Center staff have reported! are reporting to it 8 Coordinate the opening of public shelters 9 Contact County Emergency Management Director with request for State or Federal disaster assistance 10 Provide for damage assessment procedure training 11 Responsible for providing overall coordination of the congregate care function 12 Coordinate efforts of volunteer organizations (Red Cross, Salvation Army, religious groups) 13 Issue information and instructions to evacuees 6 7 . RESPONSIBILITIES DURING AN EMERGENCY Succession: 1. Mayor 2. Mayor Pro-tem 3. Council members based on length of service Mayor 1 Notify council members and report to City Hall or congregate care site 2 Call emergency session if needed Be Informed: 3 Be familiar with local Emergency Operations Plan and procedures 4 Receive initial assessment and updates on the incident type, magnitude, injuries/deaths, property damage, environmental damage, and economic impact 5 Receive on-going status briefmgs from the Emergency Operations Center, internal/external resources committed, internal/external resources required, and coordination with other officials and jurisdictions Exercise Leadership: 6 During an emergency/disaster, exercise leadership and policy decision-making over the emergency response organization 7 Maintain a personal log of all key information, factors weighed, and decisions reached 8 Direct staff to assess and report on problems, resource shortfalls, policy needs and options 9 Chair assessment meetings 10 Issue emergency declarations as needed 11 Ensure staff maintains logs of actions taken and financial commitments made 12 Maintain liaison with other elected officials 7 7 . RESPONSffiILITIES DURING AN EMERGENCY Mayor Cont. Take Care of Personal Requirements: 13 Tell family of destination and contact numbers 14 Take medications, toiletries, and clothes as warranted by initial notification 15 Take list of peers to contact for advice 16 Remember that your role is policy-making, not operational Establish Legal Contacts: 17 Contact legal advisors and establish communications links 18 Review legal responsibilities and authorities (emergency declarations, chain of succession, inter-governmental aid, social controls, price controls and other restrictions 19 Monitor equity of service based on needs and risks 20 Review status of contracts with suppliers of emergency goods or services as necessary Maintain Political Awareness: 21 Recognize personal accountability for actions and decisions during an emergency 22 Check provisions for other public officials (periodic updates; staff updates on politically sensitive issues such as life and property losses, service interruptions, etc.) 23 Establish and evaluate policy decisions throughout incident 24 Confer with other elected officials when difficult issues arise 25 Use elected officials to request assistance from public and private organizations if normal channels are not "responsive" Keep the Public Informed: 26 Check plans to inform the public through the media 27 Ensure the City Administrator is the single Public Information Officer (avoids conflicts in official statements) 28 Ensure establishment of a media center, if needed 29 Channel all releases fIrst through Emergency Management Center to ensure staff coordination and approval by Public Information Officer 30 Ensure establishment of news media update and access policy as needed 8 7 . RESPONSIBILITIES DURING AN EMERGENCY Mayor and City Council 1 Review policy - consider changes to meet current circumstances 2 Be available to assist the Emergency Management Director in various areas (i.e. see to the personal needs of residents who are located at temporary housing such as the Southshore Center or coordination of volunteer efforts) 3 Verify that the City Emergency Management Director has activated the Emergency Management Center 4 Be ready to issue a declaration of emergency 5 In consultation with the City Emergency Management Director, determine whether or not State or Federal assistance should be requested. (City resources must be fully committed before State or Federal assistance will be available. If assistance is requested, be specific.) 9 7 . RESPONSIBILITIES DURING AN EMERGENCY Administrator / Public Information Officer 1 Provide staff support, direction and control 2 Mobilize staff 3 Arrange for emergency housing, feeding, clothing, counseling, health/medical services, registration of victims, and inquiry and referral of victims (working closely with Mayor and City Council) 4 Work with Emergency Management Director, service chiefs and assessment teams in providing an initial damage assessment, casualty report and status of the disaster 5 Serve as the City Public Information Officer, or designate a member of the City staff to perform this function. This should be coordinated with the Emergency Management Director. 6 Keep Mayor and City Council informed on the status of the disaster on an on-going basis 7 Contact key staff members 8 Act as liaison between City departnients 9 Inform media of public information capability and plan 10 Establish Public Information Center for media and public inquires 11 Authorize all press releases and news media announcements Primary Damage Assessment Team, Private Property (cost and extent) Planning Director Building Official Ci Assessor Public Works Director Finance Director Primary Damage Assessment Team, Public Property (cost and extent) 10 7 . RESPONSIBILITIES DURING AN EMERGENCY Police Chief or Designee 1 Ensure that needed Police Personnel have bee notified, and that they report as situation directs 2 Maintain contact with the City Emergency Operation Center (EOC) 3 Review disaster situation as it pertains to the Police Department, and forward this information to the City Emergency Management Director 4 Direct the closure of the damage site area so as to stop all in-bound traffic. Set up an emergency pass system. 5 Dispatch a communications vehicle to the scene of the disaster. 6 Coordinate the activities of your personnel with the other services. 7 Use all departmental resources; including personnel, equipment, and supplies, before requesting assistance. 8 Try to anticipate your department's needs for manpower and equipment in advance. 9 Remember that the number one priority is to save lives. (Don't waste time, money, or manpower on anything until all lives that can be saved are saved.) Fire Chief or Designee 1 Ensure that all needed personnel are alerted to the disaster, and that they report as the situation dictates 2 Maintain contact with the City Emergency Operating Center (EOC) 3 Review the disaster situation as it pertains to the fire department, and forward this information to the City Emergency Management Director 4 Coordinate the activities of your department with emergency medical care and other services 5 Number one priority will be to rescue injured and trapped persons 6 If additional assistance is necessary, utilize mutual aid agreements with other fire departments 7 Inspect for hazardous materials 11 7 . RESPONSIBILITIES DURING AN EMERGENCY Public Works Director 1 Ensure that all needed department personnel have been alerted to the disaster, and that they report as the situation directs 2 Maintain contact with Emergency Operating Center 3 Review the disaster situation as it affects the City Public Works Department and forward this information to the Emergency Management Director 4 Coordinate the activities of your department with the other services 5 Direct initial debris removal to permit passage of emergency vehicles 6 Assist rescue personnel as needed, in rescuing trapped persons 7 If assistance is required, coordinate with the Emergency Management Director 8 Coordinate debris clearance 9 Damage assessment on public property 10 Request County and other jurisdictions for support with debris removal 11 Coordinate restoration of public utilities Finance Director 1 Maintain information (name, telephone number, etc.) regarding the owners/occupants of property which has been damaged / destroyed as a result of the disaster 2 Assist in assessing damage - public property 3 Monitor distribution of necessary supplies and services to each facility 4 Ensure proper forms are filled out for insurance and disaster assistance purposes .5 Coordination with Emergency Management Center the expenditure of funds for disaster recovery measures 6 Collection of all financial data on government expenditures 7 Maintain records indicating City expenses incurred due to the disaster 8 Set up procedures to permit acquisition of equipment and supplies needed following a disaster 9 Evacuation of government documents from public buildings - assist Deputy Clerk 12 7 . RESPONSIBILITIES DURING AN EMERGENCY Planning Director and Building Official 1 Providing information regarding the dollar value of property damaged as a result of the disaster 2 Inspection for hazardous materials and notify Fire Department if located 3 Cost of damage 4 Record damaged areas, pictures and videos 5 Outline on City map damaged areas 6 Declare a building unsafe and post (Building Official) Deputy Clerk 1 Collection and recording of disaster-related information 2 Recording of special meetings on disaster 3 Evacuation of government documents from public buildings with assistance of Finance Director 4 Securing all government data, resources and equipment 5 Keep City Hall functioning as "normally" as possible Staff 1 Report to City Hall for staff / clerical assistance 13 CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 602 OF THE SHOREWOOD CODE OF ORDINANCES - EMERGENCY MANAGEMENT DRAFT THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS FOLLOWS: Section 1. Chapter 602 of the Shorewood Code of Ordinances is hereby repealed and the following is adopted in its place: Section 1. Policy and Purpose Subdivision 1. Because of the existing possibility of the occurrence of disasters of unprecedented size and destruction resulting from fIre, flood, tornado, blizzard, destructive winds or other natural causes, or from sabotage, hostile action, or from hazardous material mishaps of catastrophic measure or other major incidents, and in order to insure that preparations of the City will be adequate to deal with such disasters and generally, to provide for the common defense and to protect the public peace, health and safety, and to preserve the lives and property of the people of this City, it is hereby found and declared to be necessary. a) To establish a City emergency management organization responsible for City planning and preparation for emergency government operations in time of disasters. b) disasters. To provide for the exercise of necessary powers during emergencies and c) To provide for the rendering of mutual aid between the City, and other political subdivisions with respect to the carrying out of emergency preparedness functions. d) To comply with the provisions of Minnesota Statutes, Chapter 12, known as the Minnesota Emergency Management Act of 1996. e) To participate as a member of the Lake Minnetonka Regional Emergency Management, Preparedness Planning and Review Committee, review and accept its emergency plan as the City's basic plan for responses to emergencies, disasters; major incidents, mutual aid and other projects consistent with this ordinance and Minnesota Statutes, Chapter 12. 1 ORDINANCE NO. Page 2 of 7 Section 2. Definitions Subdivision 1. "Emergency Management" means the preparation for and the carrying out of all emergency functions, to prevent, minimize and repair injury and damage resulting from disasters caused by fire, flood, tornado and other acts of nature, or from sabotage, hostile action, or from industrial hazardous material mishaps or other major incidents. These functions include, without limitation, fIre-fIghting services, police services, emergency medical services, engineering, warning services, communications, radiological, and chemical, evacuation, congregate care, emergency transportation, existing or properly assigned functions of plant protection, temporary restoration of public utility services and other functions related to civil protection, together with all other activities necessary or incidental for carrying out of the foregoing functions. Emergency management includes those activities sometimes referred to as "Civil Defense" or "Emergency Preparedness" functions. Subdivision 2. "Disaster" means a situation which creates an immediate and serious impairment to the health and safety of any person, or a situation which has resulted in or is likely to result in major loss to property, and for which traditional sources of relief and assistance within the affected area are unable to repair or prevent the injury or loss. Subdivision 3. "Emergency" means an unforeseen combination of circumstances which calls for immediate action to respond, or prevent from developing or occurring. Subdivision 4. "Emergency Management Forces" means the total personnel resources engaged in city level emergency management functions in accordance with the provision of this resolution or any rule or order thereunder. This includes personnel from City department, authorized volunteers, and private organizations and agencies. Subdivision 5. "Emergency Management Organization" means the staff element responsible for coordinating city-level planning and preparation for disaster response. This organization provides City liaison and coordination with federal, state and local jurisdictions relative to disaster preparedness activities, major incidents, mutual aid, and other projects consistent with this ordinance and assures implementation of federal, state, county and other program requirements. Subdivision 6. "Major Incident" means any incident which exhausts local resources. Subdivision 7. "Emergency Management Mutual Aid" means any disaster or major incident which requires the dispatching of city personnel, equipment or other necessary resources within or without the city limits. Subdivision 8. "Lake Minnetonka Regional Emergency Management, Preparedness Planning and Review Committee" means a committee made up of the Lake Minnetonka area emergency management directors which develops, renews and establishes a basic emergency plan, and identifIes and coordinates training for member communities and reviews local plans, exercises, major incidents and disaster responses which are consistent with this ordinance. 2 ORDINANCE NO. Page 3 of 7 Section 3. Establishment of an Emergency Management Organization Subdivision 1. There is hereby created with the City government an emergency management organization which shall be under the supervision and control of the Emergency Management Director, hereinafter called the "director". The director shall be appointed by the City Council at its organizational meeting annually. The director shall have direct responsibility for the organization, administration and operation of the emergency preparedness organization. Section 4. Powers and Duties of the Director Subdivision 1. The director shall represent the City on any regional or state conference for emergency management. The director may develop additional mutual aid agreements with other political subdivisions of the state for reciprocal emergency management aid and assistance in an emergency too great to be dealt with unassisted, and shall present such agreements to the City for its action. Such arrangements shall be consistent with the Emergency Plan. The director shall also be the City's representative on the Lake Minnetonka Regional Emergency Management, Preparedness Planning and Review Committees. Subdivision 2. The director shall make assessments of personnel. businesses and industries. resources and facilities of the City as deemed necessary to determine their adequacy for emergency management and to plan for their most efficient use in time of an emergency, major incident or disaster. Subdivision 3. The director shall work with the City Administrator and Department Heads in preparing comprehensive emergency plan for the emergency preparedness of the City and shall present such plan to the City for its approval. When the Council has approved the plan by resolution, it shall be the duty of all City agencies and all emergency preparedness forces of the City to perform the duties and functions assigned by the plan as approved. The plan may be modified in like manner from time to time. The director shall coordinate the basic emergency management activities of the City to the end that they shall be consistent and fully integrated with the basic emergency plan of the Lake Minnetonka Regional Emergency Management, Preparedness Planning and Review Committee. and Federal and State Governments. The Director shall coordinate efforts with the City Administrator and train and work with City Staff to maximize efficiency of emergency operations. Subdivision 4. In accordance with the Emergency Plan, the director shall institute such training programs, public information programs and conduct practice warning alerts and emergency exercises as may be necessary to assure prompt and effective operation of the Emergency Plan when a disaster, major incident or mutual aid occurs. 3 ORDINANCE NO. Page 4 of 7 Subdivision 5. The director, during an emergency, major incident or mutual aid, shall utilize the personnel, services, equipment, supplies and facilities of existing departments and agencies of the City to the maximum extent practicable. The officers and personnel of all such departments and agencies shall be, to the maximum extent practicable, cooperative with and extend such services and facilities to the Emergency Management organization. The head of each department or agency in cooperation with the director shall be responsible for the planning and programming of such emergency activities as will involve the utilization of the facilities of the department or agency. Subdivision 6. The director shall, in cooperation with the existing departments and agencies affected, assist in the organizing, recruiting and training of such emergency management personnel, that may be required on a volunteer basis to carry out the emergency plans. To the extent that such emergency personnel are recruited to augment a regular department or agency for emergencies, they shall be assigned to such departments or agencies and shall be under the administration and control of said department or agency. Subdivision 7. The director shall carry out all orders, rules and regulations issued by the governing authority with reference to emergency management. Subdivision 8. The director shall prepare and submit such reports on emergency preparedness activities as may be requested by the governing authority. Section 5. Local Emergencies Subdivision 1. A local emergency, including a disaster, major incident or mutual aid response, may be declared by the Mayor, or their legal successors. It shall not be continued for a period in excess of three days except by or with the consent of the governing board of the political subdivision. Any order, or proclamation declaring, continuing, or terminating a local emergency shall be given prompt and general publicity and shall be fIled promptly by the clerk of the local records-keeping agency of the subdivision. An emergency meeting of the City Council shall be called as soon as practical to confIrm the local emergency declaration. Subdivision 2. A declaration focal emergency shall invoke necessary portions of the response and recovery aspects of applicable plans including fiscal expenditures which are consistent with this ordinance. Subdivision 3. No other jurisdictional agency or official may declare a local emergency unless expressly authorized by the agreement under which the agency functions. 4 ORDINANCE NO. Page 5 of 7 Section 6. Emergency Regulations Subdivision 1. Whenever necessary to meet a declared emergency or to prepare for such an emergency for which adequate regulations have not been adopted by the Governor or the City Council, the Council may by resolution promulgate regulations, consistent with the applicable federal or state law or regulation, respecting: the conduct of persons and the use of property during emergencies; the repair, maintenance, and safeguarding of essential public services, emergency health, fire, and safety regulation, drills, or practice periods required for preliminary training, and all other matters which are required to protect public safety, health, and welfare in declared emergencies. Subdivision 2. Every resolution of emergency regulations shall be in writing: shall be dated; shall refer to the particular emergency to which it pertains, if so limited, and shall be fIled in the offIce of the City Administrator, which copy shall be kept posted and available for public inspection during business hours. Notice of the existence of such regulation and its availability for inspection at the Administrator's Office shall be conspicuously posted at the front of the city hall or other headquarters of the City or at such other places in the affected are as the Council shall designate in the resolution. By like resolution, the Council may modify or rescind any such regulation. Subdivision 3. The City Council may rescind any such regulation by resolution at any time. If not sooner rescinded, every such regulation shall expire at the end of 30 days after its effective date or at the end of the emergency to which it relates, whichever comes first. Any resolution, rule or regulation inconsistent with an emergency regulation promulgated by the Council shall be suspended during the period of time and to the extent such conflict exists. Subdivision 4. During a declared emergency, the director is, notwithstanding any statutory or charter provision on the contrary, empowered through its governing body acting within or without the corporate limits of the City, to enter into contracts and incur obligations necessary to combat such disaster by protecting the health and safety of persons and property and providing emergency assistance to the victims of such disaster. The director may exercise such powers in the light of the exigencies of the disaster without compliance with the time-consuming procedures and formalities prescribed by law pertaining to the performance of public work, entering rental equipment agreements, purchase of supplies and materials, limitations upon tax levies, and the appropriation and expenditure of public funds including, but not limited to, publication of resolutions, publication of call for bids, provisions of personnel laws and rules, provisions relating to low bids, and requirements for budgets. Section 7. Emergency Management A Governmental Function Subdivision 1. All functions thereunder and all other activities relating to emergency management are hereby declared to be governmental functions. The provisions of this section shall not affect the right of any person to receive benefIts to which he would otherwise be entitled under this resolution or under the worker's compensation law, or under any pension law, nor the right of any such person to receive any benefIts or compensation under any act of Congress. 5 ORDINANCE NO. Page 6 of 7 Section 8. Participation in Labor Dispute or Politics Subdivision 1. The emergency management organization shall not participate in any form of political activity, nor shall it be employed directly or indirectly for political purposes, nor shall it be employed in a labor dispute. The director may express professional opinions on legislative or other legal regulations consistent with the areas found in Minnesota Statutes, Chapter 12. Section 9. Authorizing Dispatch and Use of City Equipment and Services by the Director in Emergency Situations (Mutual Aid) Subdivision 1. The City finds it desirable and necessary to authorized the director to dispatch City equipment and personnel to local communities who request aid to combat their emergency, disaster, or major incident consistent with this ordinance, and Section 4, Subdivision 5. Subdivision 2. The director shall evaluate the internal needs of the City, and dispatch appropriate available aid. The director shall immediately recall, order and terminate the use of any dispatched equipment and personnel when the need for their use no longer exists, or earlier, when it appears in the best interest of the City. Aid requested from outside the Lake Minnetonka Regional area, or extended local aid within the Lake Minnetonka Regional area, shall require mutual agreement between the director and the city Manager/Administrator or their designee. Subdivision 3. The director shall be fully authorized as an act of the City, and all provisions for compensation of personnel, rental of equipment, liability insurance coverage, workman's compensation insurance and all other safeguards and matters pertaining to the City, its equipment and personnel, shall apply in each case as if specifically authorized and directed at such time, whether or not the governing body or authority of the place in which the disaster, major incident, mutual aid, or other occurrence exists, has previously requested and provided for assistance and the use of equipment and personnel under a mutual protection agreement or other type protection agreement within the City. 6 , . ORDINANCE NO. Page 7 of 7 Section 10. This Ordinance shall be in full force and effect from and enter its passage and publication. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, this of , 1998. ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR 7 CITY OF SHOREWOOD RESOLUTION NO. 98- A RESOLUTION APPROVING PUBLICATION OF ORDINANCE NO. BY TITLE AND SUMMARY WHEREAS, on August 24, 1998, the City Council of the City of Shorewood adopted Ordinance No._, entitled "an Ordinance amending Chapter 602 - Emergency Management"; and WHEREAS, the City Attorney has prepared a summary of Ordinance No. , as follows: The amendment is a comprehensive revision of the City's policies, procedures and requirements for emergency situations. Among the significant features of the amendment are the following: 1 . Establishes the purpose of the Emergency Preparedness Plan and the legal basis for said plan. 2. Identifies the warning and notification procedures to be followed. 3 . Provides a personnel notification listing. 4. Identifies the Emergency Operating Center and its alternative. S . Outlines emergency responsibility assignments. 6. Indentifies support systems and organizations. 7 . Identifies responsibilities during an emergency. A COPY OF THE ENTIRE TEXT OF THE ORDINANCE IS A V AILABLE IN THE OFFICE OF THE CITY ADMINISTRATOR. NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD: The City Council fmds that the above title and summary of Ordinance No. informs the public of intent and effect of the ordinance. 2. The City Clerk is directed to publish this resolution, in lieu of publication of the entire text of ordinance No._, pursuant to Minnesota Statutes, Section 412.191, subdivision 4. 1. clearly 3. The City Administrator is directed to post a copy of the entire text of Ordinance No. on the city bulletin board, beginning August 24, 1998, and ending September 24, 1998. ADOPTED by the Shorewood City Council on this 24th day of August, 1998. ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR . CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 904 - PROHffiITED DISCHARGES INTO THE SANITARY SEWER SYSTEM DRAFT THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS FOLLOWS: Section 1. Section 904.09 of the Shorewood Code of Ordinances is hereby amended as follows: 904.09: PROHmITED DISCHARGES INTO THE SANITARY SEWER SYSTEM: Subd. 1. Prohibited Connections: No person shall discharge or cause to be discharged, directly or indirectly, any storm water, surface water, ground water, roof runoff, subsurface drainage, or cooling water to any sanitary sewer. Any person having a roof drain, sump pump, unauthorized swimming pool discharge, cistern overflow pipe or surface drain connected andlor discharging into the sanitary sewer shall disconnect and remove any piping or system conveying such water to the sanitary sewer system~ March 1, 1991. . Subd. 2. Authority to Inspect: Every person owning improved real estate that discharges into the City's sanitary sewer system shall allow inspection by authorized City employees or its agents. as deemed appropriate and authorized by the City Council. of all properties or structures connected to the sanitary sewer system to confirm there is no sump pump or other prohibited discharge into the sanitary sewer system. Subd. 3. Correction of Violations: Any owner of any property found to be in violation of this section shall make the necessary changes to comply... wfta. this ordtBance by March 1, 1994 and such change shall be 'lerifiea by authorized City employees or its agents. !.ny property or structure not inspected or not iB compliance by March 1, 1991 shall, following notification from the City, comply within fourteen (14) calendar days or be subject to the surcharge as provided in Subdivision 2e. below. Subd. 4. Discharge: Existing buildings with sump pumps and all newly constructed buildings with sumps shall have a discharge pipe installed to the outside wall of the building. The pipe attachment must be a rigid permanent-type plumbing such as PVC, copper or galvanized pipe. The discharge shall extend outside of the foundation and may not be pumped directly onto any public right-of-way unless approved by the Public Works Director or their designee. Any disconnects or openings in the sanitary sewer shall be closed and repaired in compliance with applicable codes. Subd. 5. COBtiooed Compliance and Reinspection: Upon '/enfied compliaace \-'/ith this Chapter, the City reserves the right to reinspect such property or structure at least ammally to confirm continued compliance. Any property foand Bot to be ia compliance upon reinspection or any person refusing to alloy: their property to be reinspected shall, following aotification from the City, eomply withia fourteen (11) calendar days or be sabject to the surchargehereiBafter pro'/ided for. . Subd. 2e.. Surcharge: A surcharge set by an ordinance passed by the City Council is . hereby imposed and shall be added to every utility billing to properties not in compliance with this Chapter. The surcharge shall be added to every quarterly utility billing until the property is in compliance- Subd. QJ-. Temporary Waiver: The City Council, upon recommendation of the City Administrator and City Engineer, shall hear and decide requests for temporary waivers from the provisions of this ordinance where strict enforcement would cause a threat to public safety because of circumstances unique to the individual property under consideration. Any request fora temporary waiver shall be submitted to the City Administrator in writing. Upon approval of a temporary waiver from the provisions of this ordinance, the property owner shall agree to pay an additional fee for sanitary sewer services based on the number of gallons discharged into the sanitary sewer system as estimated by the City Engineer. Subd. 1&-. Drainage: Storm water and all other unpolluted drainage shall be discharged to such drainage facilities as are specifically designated by the City Engineer. Subd. .a9-. Remedies: The imposition of the surcharge shall not limit the right of the City to seek an injunction in District Court ordering the person to disconnect the non-conforming connection to the sanitary sewer or from pursuing any other legal remedies available, or in the alternative, the City may correct the violation and certify the costs of correction as an assessment against the . property on which the correction was made. Section 2. This Ordinance shall be in full force and effect from and after its passage and publication. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA this _day of ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR .