060898 CC Reg AgPCITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JUNE 8, 1998 7:00 P.M.
The City Council will convene in Executive Session immediately following the regular portion of the
meeting to discuss status of litigation.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Dahlberg
Stover
O'Neill
Garfunkel
Champa
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Emergency Session Meeting Minutes May 18, 1998 (Att. -#2A Minutes)
B . City Council Work Session Meeting Minutes May 18, 1998 (Att. -#2B Minutes)
C. City Council Emergency Session Meeting Minutes May 19, 1998 (Att. -#2C Minutes)
3. MATTERS FROM THE FLOOR (No Council action will be taken.)
4. 7:15 P.M. PUBLIC HEARING - CONSIDERATION OF A MOTION TO ADOPT A
RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENTS FOR RON
HUME (Att. -#4 Planner's Memorandum & Proposed Resolution)
5. CONSIDERATION OF A MOTION TO REBATE PARK DEDICATION AND
SANITARY SEWER CHARGES FOR RON HUME (Att. -#9 Planners Memorandum &
Proposed Resolution)
6. 7:30 P.M. PUBLIC HEARING - CONSIDERATION OF A MOTION TO ADOPT A
RESOLUTION VACATING A PORTION OF WILD ROSE LANE RIGHT -OF -WAY.
FOR DAVE PECK (Att. - #6 Proposed Resolution)
7. PARKS - Report by Representative
Report on May 27, 1998 Park Commission Meeting (Att. -#7 Draft Minutes)
8. PLANNING - Report by Representative
A. A Motion to Adopt a Resolution Approving a Simple Subdivision (Att. -#8A Proposed
Resolution)
Applicant: Dean Johnson
Location: 5875 Cathcart Drive
- S ,
CITY COUNCIL AGENDA - JUNE 8, 1998
PAGE 2 OF 2
B. A Motion to Adopt a Resolution Approving a Combination / Subdivision (Att. -#8B Planners
Memorandum & Proposed Resolution)
Applicant: John Cross on behalf of Minnetonka Moorings
Location: 600 West Lake Street
C . A Motion to Adopt a Resolution Approving a Subdivision/Combination (Att. -#8C Planners
Memorandum & Proposed Resolution)
Applicant: Virginia Svoboda and Joseph Glaccum
Location: 6090 and 6130 Chaska Road
9. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION ACCEPTING
THE BIDS AND AWARDING CONTRACT FOR PROJECT NO. 95 -17 —
STRAWBERRY LANE (Att. -#9 Engineer's Memorandum & Proposed Resolution)
10. CONSIDERATION OF MOTIONS REGARDING PROJECT NO. 97 -03 —
LAKESIDE WATERMAIN EXTENSION
A. A Motion to Adopt a Resolution Authorizing the Mayor and City Administrator to enter into
an Agreement with the Petitioners for Lakeside Watermain (Att. -#10A Engineer's
Memorandum & Proposed Resolution)
B . A Motion to Adopt a Resolution Accepting Bids and Awarding Contract for Project NO. 97-
03 — Lakeside Watermain Extension Contingent upon Agreement - Item 10A (Att. -#l0B
Engineer's Memorandum & Proposed Resolution)
11. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION ACCEPTING
FEASIBILITY REPORT AND SETTING DATE FOR PUBLIC INFORMATION
MEETING — WILTSEY LANE (Att. -#11 Engineer's Memorandum & Proposed Resolution)
12. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION ACCEPTING
THE PROPOSAL OF SAFE ASSURE CONSULTANTS INC. (Att. - #12 Engineer's
Memorandum & Proposed Resolution)
13. CONSIDERATION OF A REQUEST BY WATERFORD HOMEOWNERS
ASSOCIATION TO LEASE OR PURCHASE AN OUTLOT FOR LOCATION OF
AN ENTRY MONUMENT SIGN (Att. - #13 Planners Memorandum)
14. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION MAKING
APPOINTMENTS TO THE PLANNING COMMISSION (Att. - #14 Proposed Resolution)
15. ADMINISTRATOR & STAFF REPORTS
A. Staff Report on Development Monitoring
B . Report on Shoreline Messages
C . Report on Storm Damage
D. Report on 1999 Draft LMCD Budget (Att. -#15D 1999 Draft Budget)
16. MAYOR & CITY COUNCIL REPORTS
Report on Work Session Meeting of June 1, 1998
17. ADJOURN TO EXECUTIVE SESSION SUBJECT TO APPROVAL OF CLAIMS
(Att.-#17)
"l
CITY OF
SH OREWOOD
5755 FAX CO 4748 RO wS SORE W MI 553 st(612) 474 -3236
Executive Summary
Shorewood City Council Meeting
Monday, June 8th, 1998
't Immediately following the meeting, the Council will meet in executive session to discuss the status
of litigation.
�4
Agenda Item #4: At its last meeting the Council approved a combination and resubdivsion for
Ron Hume, converting his three building sites into two. This hearing is to consider vacating
the drainage and utility easements for the previous lot configuration. New easements will be
recorded with the recording of the resubdivision. Staff recommends approval of the vacation.
Approval requires a simple majority vote by the Council.
Agenda Item #5: In eliminating one of his previous lots, Mr. Hume has requested a refund of
the sewer and park fees for the lost lot. Since the original lots were create less than a year
ago, staff recommends approval of the refund. Approval requires a simple majority vote by the
{: Council.
Agenda enda Item #6: This resolution approves a partial street vacation of Wild Rose Lane for
David Peck, reserving an easement for future street or utility work. Approval requires a simple
majority vote by the Council.
Agenda Item #8A: This resolution approves a simple subdivision, creating two lots for Dean
Johnson. Approval requires a simple majority vote by the Council.
Agenda Item #8B: John Cross requests approval to record deeds for two strips of land along
the Hennepin County Regional Railroad Authority, combining them with the Shorewood Yacht
Club property. This was a requirement of the original conditional use permit for the Yacht
Club, and is considered tend as "
Approval requires a simple o majority Co vot ed
vote by the
unanimously to recommend PP
Council.
Agenda Item #8C: Virginia Svoboda and Joe Glaccum propose to trade small triangles of land,
rearranging the lot line between their properties. Both lots well exceed the minimum
requirements of the zoning district in which they are located. The Planning Commission voted
unanimously to recommend approval. Council approval requires a simple majority vote.
0 16 PRINTED ON RECYCLED PAPER
Executive Summary for Council Meeting May 26th, 1998
Page 2 of 2
Agenda Item #9: This item is a resolution accepting bids and awarding contract to Hardrives,
Inc. for the Strawberry Lane Pavement Reclamation Project. Hardrives is the responsible low
bidder at $194,554.00. The engineer's estimate was $220,330.00. Therefore, it is
recommended that the Bids be accepted and the contract be awarded to Hardrives, Inc.
Agenda Item #10: As the City Council may recall, the petitioners for the Lakeside Watermain
Project (Mr. Bill Wicka and neighbors) entered into an agreement with the City to bid the
project for the extension of a 6 inch watermain. Bids have been received, and are awaiting
award by the City Council, contingent upon the petitioners entering into an agreement with the
City to pay any and all remaining costs of the project. Item A authorizes the Mayor and City
Administrator to enter into said agreement. Item B awards the contract to the contractor
contingent upon the petitioners executing said agreement.
Agenda Item #11 This resolution accepts the feasibility report for the paving of Wiltsey Lane
and sets the date of the public information meeting on June 17, 1998 from 6:30 to 7:30 p.m.
Staff is recommending approval of the resolution.
Agenda Item #12 The Occupational Safety and Health Administration requires that the
Department of Public Works and City Hall staff have a documented program for safety and
workplace accident prevention. All matters of daily operation from proper operation and repair
of a front end loader to City Hall's response to a fire alarm are required to have a documented
policy in addition to certification that employees have been properly trained.
The Lake Area Cities have pooled resources and have sought out the services of Safe Assure
Consultants. This firm will analyze all of the buildings, equipment, and operations of the City
and will set up the documentation and training programs required by OSHA. The proposal
provided to Shorewood is a discounted rate from what would be expected due to the number of
Cities anticipated to participate. Costs associated to provide the necessary documentation and
training programs is $2,532.60. Revenue for this proposal would be split $1,200 from the
engineering conference budget, with the remaining portion being allocated from the
contingency fund. Staff is recommending approval of this proposal.
Agenda Item #14 This resolution appoints five members to the Planning Commission to take
effect June 13 as was the consensus of the Council at the June 1 Work Session.
Agenda Item #15D Bob Rascop, Shorewood's LMCD representative will be present at the
meeting to discuss the proposed budget with the Council.
CITY OF SHOREWOOD
CITY COUNCIL EMERGENCY MEETING
MONDAY, MAY 18, 1998
MINUTES
1. CONVENE CITY COUNCIL MEETING
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
Mayor Dahlberg called the meeting to order at 7:04 p.m.
A . Roll Call
Present: Mayor Dahlberg; Councilmembers Stover, O'Neill, Garfunkel and Champa;
Administrator Jim Hurm; Engineer Larry Brown; Finance Director Al Rolek; Police
Chief Young; Sgt. Bryan Litsey.
B. Review Agenda
2. COUNCIL UPDATE RELATIVE TO STORM DAMAGE
Mayor Dahlberg explained on Saturday and Sunday, the Council viewed the city to assess the
storm damage. He suggested the following areas be addressed: dump areas, Hennepin County
aid, police patrol, electricity/NSP hook -ups, fresh water, roadside clean up, generators and
pumping stations. Engineer Brown reported some difficulties in obtaining accurate information
from NSP. He noted portions of Edgewood to be the toughest corridor. He also pointed out the
islands were hit the hardest.
Sgt. Bryan Litsey reported an officer has been stationed on the islands given concerns which were
raised by residents relative to excessive traffic in the area.
Brown reported the lift stations continue to be powered by generators at this time.
Mayor Dahlberg has been in contact with Commissioner Penny Steele relative to obtaining some
assistance for the City.
Brown reported Vern Genslinger, Director of Hennepin County Public Works, has offered to send
a fleet of trucks to assist in clean up. Excelsior and Tonka Bay have offered generators as well as a
loader and operator which Brown intends to take advantage of.
Brown stated the Shorewood Tree Service has been very helpful in assisting in clean up, has
provided excellent service to the City and has always been helpful to the City on past occasions.
Councilmember Champa inquired where the trees will be unloaded. Brown explained the trees will
be taken to Freeman Park which has been designated as a drop site. With the assistance of South
Lake Police Department, this drop site is being limited to Shorewood home owners.
Mayor Dahlberg questioned whether commercial haulers could be charged for utilizing this dump
site which would offset the price of disposing of this material. Chief Young expressed concern
there is insufficient space to permit commercial haulers to utilize this drop site.
Mayor Dahlberg suggested turning this material into wood chips and firewood for sale. Brown
noted this is a messy, shredded wood chip product and not the commercial type wood chips. He
noted there would also be a cost involved.
4aA
CITY COUNCIL EMERGENCY MEETING MINUTES
MAY 18,1998 - PAGE 2
Councilmember Stover inquired whether a special burning permit would be obtained. Brown has
considered this option it is being further investigated. He noted there would need to be a location
identified for this type of fire.
Mayor Dahlberg felt commercial firewood companies should be contacted to determine their
interest in obtaining this wood for resale. Brown expressed concern relative to people going into
this drop site area and creating a larger mess as well as any liability which might be associated with
this.
Brown raised the following questions:
Does the City of Shorewood have a responsibility to help remove trees on private
property?
Councilmember O'Neill noted most insurance companies will not cover removing trees from a
particular property unless the tree is on the house.
Councilmember Garfunkel did not feel the City has a responsibility to assist in removing the trees
from individual properties and Mayor Dahlberg noted his agreement, however the City will offer to
assist the residents. is
Councilmember Champa stated the residents were told to bring the brush and trees out to the street
for pick up. Councilmember Garfunkel did not feel comments should be made by an individual
councilmember relative to an issue which has not been considered by the full Council.
Councilmember O'Neill noted the residents had been told this by contractors as well. He explained
he had informed the residents the Council would be meeting Monday night to discuss the situation.
Brown stated the trees and brush which were put in the right -of -way will be picked up by the City,
however, he felt there should be a limit placed on the length of time in which items can be placed in
the right -of -way to be hauled away by the City.
Councilmember Stover felt the power outage should also be taken into consideration since a
number of residents leave their homes during a power outage.
Does the City want to help private property owners in cleaning up their land?
What time frame are we going to give people to clean up their land?
Mayor Dahlberg felt there should be a plan to encourage property owners to haul the brush to the
drop site, however, the drop sites may need to be more localized.
Councilmember Garfunkel inquired whether the City could undertake a joint effort with another
community who is addressing the same situation. Brown noted this is currently being considered.
Mayor Dahlberg adjourned the meeting at 7:50 p.m. and reconvened at 7:57 p.m. Councilmember
Stover left the meeting at this time.
Evaluation of costs /options to be considered.
Mayor Dahlberg felt it to be the consensus of the Council to assist the residents, however, he
commented there needs to be a plan and a budget established.
Brown noted the Council has expressed concern in getting fresh water out to the residents on the
islands. He inquired whether the City wants to contract this service with a private company.
CITY COUNCIL EMERGENCY MEETING MINUTES
MAY 18,1998 - PAGE 3
He also noted the fire hydrant could be opened for use by the residents as well. Brown stated staff
will review costs and need and report back to Council.
Councilmember O'Neill suggested establishing a time table in which the City will pick up brush
and limbs from the road sides. Mayor Dahlberg felt there would be more incentive for home
owners to haul brush if the drop sites are more localized.
Councilmember Garfunkel felt the issue of fresh water on the island should be addressed first.
Brown noted the island is probably two days away from re- establishing their electrical power.
Sgt. Litsey suggested other communities have provided containers of fresh water on curb sides.
Councilmember O'Neill suggested staff contact a water company and make arrangements for fresh
water to be supplied to the islands.
Councilmember Garfunkel did not feel home owners should be allowed to dump in the right -of-
way. He felt it would be better to identify more localized sites to be used. Councilmember O'Neill
noted his agreement. Brown felt Freeman Park to be an appropriate site since it would provide
sufficient area to maneuver vehicles and trailers safely.
Mayor Dahlberg felt with the massive amount of brush to be disposed of, it would create a health
Is and safety issue to deposit this type of material in the right -of -way area.
It was the consensus of the Council to allow no further dumping in the right -of -way. Everything
must be taken to a drop site. Staff will attempt to identify a drop site for the island home owners.
This information will be communicated via flyers as well as notices which will appear in The Laker
and The Sun Sailor. Residents will be permitted to utilize the drop sites until May 26th.
Councilmember Champa did not feel this would be a sufficient amount of time.
Brown questioned whether commercial vendors will be permitted to utilize the drop site at Freeman
Park. Councilmember O'Neill stated he would discourage allowing private haulers to utilize the
drop sites. He also felt there must be someone on site to assure Shorewood residents are the only
people utilizing the drop site.
Councilmember Champa felt the City should go as far as possible in assisting the residents.
Councilmember Garfunkel noted his disagreement and felt the Council is taking sufficient steps to
assist the residents, however, budget constraints must be taken into consideration.
• Councilmember Champa did not feel the City is going far enough in assisting the residents.
Councilmember Champa did not feel the Council could determine what is going to be done without
knowing all of the particulars. Hurm pointed out it would be impossible to estimate the costs
involved. Councilmember Champa felt a best estimate could be made.
Councilmember Garfunkel felt the City's responsibility lies in safety and health issues rather than a
convenience issue. Mayor Dahlberg expressed concern relative to the public health aspect in that
the brush or downed trees could harbor standing water which would attract mosquitoes creating a
health concern.
Mayor Dahlberg suggested allowing commercial haulers to utilize the drop site as long as the hauler
is able to produce an authorization letter from the home owner for whom he is hauling.
CITY COUNCIL EMERGENCY MEETING MINUTES
MAY 18, 1998 - PAGE 4
Councilmember O'Neill believed this to be a natural disaster and felt the City should step in and
assist the residents in cleaning up. Mayor Dahlberg felt the Council should perhaps undertake
some emergency planning and consider establishing an Emergency Clean Up Fund.
Councilmember Garfunkel noted the City will have to determine what type of emergencies would
qualify for use of the funds at which point he believed the City would be acting as an insurance
company.
Hurm reviewed his understanding of Council direction to be:
The City will ask the residents to be responsible for tree removal on their own property.
There is to be no further placement of materials in the right -of -way. The materials which
are currently in the right -of- -way will be hauled away by the City.
Residents may haul brush and limbs, less than 6 inches in diameter, to the drop site at
Freeman Park through Tuesday, May 26, 1998.
Residents with special needs should call the City Hall through June 1, 1998.
Commercial haulers will not be permitted to utilize the drop site at Freeman Park and will
be responsible for their disposal.
Mayor Dahlberg noted the island residents should be allotted additional time. Councilmember
Champa expressed concern relative to commercial haulers utilizing the drop site.
Sgt. Litsey suggested some residents may qualify for some sort of hardship.
Mayor Dahlberg recessed the meeting at 8:40 p.m. and reconvened at 8:46 p.m.
Councilmember Champa suggested allowing residents to utilize the right -of -way for branches and
limbs through May 26th for pick up. Finance Director Rolek noted this will require utilizing the
time of a City crew. Brown estimated manpower and equipment would cost approximately
$7,000. Councilmember Champa did express concern relative to complaints which could arise if a
City truck were to cause damage to a private driveway. Councilmember Garfunkel suggested
obtaining a waiver from the resident.
Steve Polston, Bolder Circle, was in attendance. Mr. Polston stated his lot was hit very hard. He •
explained he did not place the brush and trees out on the street because he did not want to create a
safety hazard. He inquired whether he would still be allowed to haul the debris to the street for
pick up by the City.
Councilmember O'Neill felt this to be an example of a hardship and the City could assist in cases
such as Mr. Polston's on an individual basis. Councilmember Champa felt the City should go
back a second time to pick up brush and branches from the right -of -way.
Hurm felt hardship would better apply to a senior citizen or financial hardship. Councilmember
O'Neill felt situations such as Mr. Polston's would more appropriately be characterized as special
cases rather than hardship. Brown expressed concern in dete what would qualify as a
special need. He pointed out there are currently a considerable number of special needs.
Rolek suggested setting a date for pick up by a City truck. After the City truck has picked up,
anything remaining would be the responsibility of the home owner.
CITY COUNCIL EMERGENCY MEETING MINUTES
MAY 18,1998 - PAGE 5
The Council was in agreement this situation is a natural disaster. Councilmember O'Neill felt
special cases would be those in which there is not sufficient room in the right -of -way to place the
brush and limbs.
O'Neill moved, Champa seconded establishing the policy as follows: (1) The
City asks residents to be responsible for tree removal on their own property.
Commercial tree removal firms are responsible for disposal on their own. (2 )
We ask your cooperation in no further placement of material on the right -of -way.
Material currently on the right -of -way will be picked up by the City. (3 )
Shorewood residents may haul brush and limbs (6 inches or less in diameter) to a
designated area in Freeman Park through Tuesday, May 26. Commercial haulers
may not haul to Freeman Park. (4) Residents with questions about special needs
call City Hall (474 -3236) by June 1, 1998. Enchanted and Shady Island residents
of Shorewood may haul brush and limbs (6 inches or less in diameter) to
designated areas (to be determined) through June I. Commercial haulers may not
haul to these sites. Motion passed 4/0.
Councilmember O'Neill reported he has received a number of complaints relative to teenagers on
the Shady Island bridge. He requested the police patrol this area and Sgt. Litsey commented he
will notify the water patrol as well.
Rolek informed the Council any additional costs associated with the storm damage clean up will be
paid out of the balance from the General Fund. Once this amount had been determined, Rolek will
return to the Council with a budget amendment. Council directed staff to pursue any county or
state emergency funds which may be available to assist in the cost of the clean up.
3. ADJOURNMENT
Dahlberg moved, Garfunkel seconded adjourning the emergency meeting to a
work session at 9:49 p.m. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Cheryl Wallat, Recording Secretary
Timesaver Off Site Secretarial, Inc.
ATTEST
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
CITY OF SHOREWOOD COUNCIL CHAMBERS
CITY COUNCIL WORK SESSION MEETING 5755 COUNTRY CLUB ROAD
MONDAY, MAY 18, 1998 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Dahlberg called the meeting to order at 10:02 p.m.
A . Roll Call
Present: Mayor Dahlberg; Councilmembers O'Neill, Garfunkel and Champa; Administrator
Hurm; Planning Director Brad Nielsen.
Absent: Councilmember Stover
B. Review Agenda
S 2. DISCUSSION ON LAND USE ISSUES
Nielsen distributed a draft document containing the revisions as recommended by the Planning
Commission. He reviewed those revisions for the Council's consideration. In addition, the
revisions provided by Councilmember O'Neill have also been incorporated into this draft
document.
With respect to LU -5, Mayor Dahlberg suggested the following language. "The attached land use
plan and existing zoning map express the Council's consistent view of land use in the city of
Shorewood." With this plan, the Council is adopting the zoning depicted on the attached zoning
map. Nielsen will rework the language for Council's consideration.
Consensus of the Council was for Item No. 15 to be stricken from LU -8. Mayor Dahlberg
addressed Item No. 19 and suggested adding, "when consistent with Shorewood's adopted
goals."
LU -1, Item No. 3, Mayor Dahlberg suggested deleting the sentence, "Few new housing units are
available to young singles, newly married couples or the elderly." Councilmember Champa
questioned the term "life cycle housing." He stated he would prefer "variety of housing."
It was the consensus of the Council to change "high" density to "medium" density in Item Nos.
15, 16 and 17 on LU -9.
Mayor Dahlberg suggested deleting Item No. 18. Councilmember O'Neill noted his agreement.
LU -17, Paragraph 4, last sentence, change to read, "... the reason it may be suitable for
Shorewood . . ."
LU -32, Item No. 13, change the last sentence to read, "Change the Land Use Plan to minimum
density residential."
LU -38, Item No. 10, Councilmembers O'Neill and Champa suggested deleting "ranges of
affordability and opportunities for seniors." Mayor Dahlberg noted his agreement and stated he
would not be willing to protect housing for any income range, age, race or gender.
*gag
CITY COUNCIL WORK SESSION MINUTES
MAY 18, 1998 - PAGE 2
3. DISCUSSION ON ASSESSING CONTRACT
Councilmember O'Neill expressed concern relative to the quality of work produced by the current
assessor. He felt the Council should explore other options. Mayor Dahlberg noted his
disappointment in the manner in which this work has been performed as well as the way in which
the assessor interacts with the residents.
Councilmember Champa felt in fairness to Mr. Erickson, he should be made aware of the situation
and given an opportunity to respond. Mayor Dahlberg stated he is sympathetic to this point of
view, however, the assessor serves at the pleasure of the Board of Review and is not a city
employee.
Councilmember Garfunkel felt this work should be opened up for bid and Mr. Erickson will have
an equal opportunity to bid this position. Councilmember O'Neill noted his agreement.
Hurm asked what qualities the Council would be looking for in an assessor. It was agreed the
Council would be looking for an assessor who is accurate, objective, consistent and interacts well
with the public.
4 . ADJOURNMENT r
Champa moved, Garfunkel seconded adjourning the work session at 11:13 p.m.
Motion passed 4/0.
RESPECTFULLY SUBMITTED
Cheryl Wallat, Recording Secretary
Timesaver Off Site Secretarial, Inc.
ATTEST
TOM DAHLBERG, MAYOR
JAlvJLhb U. HURM, CITY ADMINISTRATOR
•
CITY OF SHOREWOOD
CITY COUNCIL EMERGENCY MEETING
TUESDAY, MAY 19, 1998
MINUTES
1. CONVENE CITY COUNCIL MEETING
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
6:00 P.M.
Mayor Dahlberg called the meeting to order at 6:10 p.m.
A . Roll Call
Present: Mayor Dahlberg; Councilmembers O'Neill and Champa; Administrator Jim Hurm;
Engineer Larry Brown; Larry Nickum, Public Works
Absent: Councilmembers Stover and Garfunkel
B. Review Agenda
2. COUNCIL UPDATE RELATIVE TO STORM DAMAGE
Administrator Hurm presented a draft policy relative to the May 15, 1998 storm damage. He
related Councilmember Stover felt strongly the City should not dictate how residents treat stumps
and logs on their own property. Mayor Dahlberg noted his agreement.
Hurm explained Councilmember O'Neill had requested a rewording of the policy. Staff has
reviewed the policy and Hurm distributed the revised draft policy.
Councilmember Champa asked for an update of the activities which had taken place today. Mayor
Dahlberg inquired whether water had been delivered to the islands. Engineer Brown explained this
had been attempted unsuccessfully. Councilmember O'Neill commented when he spoke with
people on the islands, obtaining water was not an issue since they were able to purchase it at the
store. Brown stated at this point, the City will not pursue delivery of water to the islands.
. Brown explained the crews have been working on Enchanted Island. Hennepin County has
volunteered the use of five dump trucks which were used in this area. Brown spoke with the
Hennepin County Manager and he has offered the use of three trucks again tomorrow.
With respect to NSP, they are continuing to work on the islands, however, most of the homes are
without electricity at this time. It is anticipated all power will be restored by Friday.
Councilmember Champa questioned whether there have been any communications with the State or
the County relative to emergency funding. Brown stated while the storm damage is considered a
disaster, it was not to a degree where emergency funds will be made available. Hurm pointed out
the City will, however, attempt to pursue any funds which could be available.
Councilmember O'Neill asked whether it would create a problem for homeowners to place items
larger than 6 inches in diameter at the Freeman Park dump site. Brown explained he has been in
contact with Series Environmental of Maple Grove to inquire about the services they would
provide. He further explained a tub grinder would be brought to the site. This equipment is very
noisy, however, it will accommodate 350 cubic yards per hour. Upon viewing the site, the
company felt the materials presently at the Freeman Park dump site could be ground up in
approximately two hours.
mac
CITY COUNCIL EMERGENCY MEETING MINUTES
MAY 19,1998 - PAGE 2
Brown stated there would be a $500 mobilization fee to bring the equipment to the site as well as a
charge of $400 per hour. This would include the machine, a wheel loader, and two operators.
Brown felt this to be a very fair price. He did express concern relative to the $500 mobilization fee
since it would be necessary for the equipment to leave the site and then return again. A company
representative stated they are reviewing the situation in an attempt to accommodate all of the cities
and possibly reduce the mobilization fee to half price for return visits.
Councilmember Champa asked for an estimate to complete this project. Brown estimated
approximately $30,000 for the clean up with $10,000 to $15,000 in Public Works time with an
additional $10,000 in pumping costs for the lift stations.
Mayor Dahlberg questioned whether this storm damage would be taken into consideration in
obtaining emergency funds if another damaging storm were to occur. Brown explained the State
would take into consideration the type of damage which occurs. If 25 percent of the homes in the
City were damaged, this would be considered a disaster.
Councilmember Champa commented he would like to meet with area legislators to discuss this
situation and how it could be handled in the future. Mayor Dahlberg expressed concern this storm
occurred very early in the year and could potentially happen again. Hurm suggested the City work
with state legislators in the next session and in the event there would be a second occurrence of this
nature, perhaps there could be legislation in place relative to State aid.
Mayor Dahlberg stated his belief the Council needs to proceed aggressively to develop a plan
which addresses emergency situations such as this.
O'Neill moved, Champa seconded adopting the revised policy as follows: (1)
The City asks residents to be responsible for removal of tree trunks and stumps
on their own property. Commercial tree removal firms are responsible for
disposal on their own. (2) Only brush/branches (less than 6" by 8' long) may be
placed off the road in the boulevard area until May 26 for City pickup. After
that date, no further material may be placed on the boulevard. (3) Shorewood
residents are encouraged to haul brush and limbs (6 inches or less in diameter) to
a designated area in Freeman Park through Monday, June 1. Commercial haulers
may not haul to Freeman Park. Enchanted and Shady Island residents of
Shorewood are encouraged to haul brush and limbs (6 inches or less in diameter)
to designated areas to be determined through June S. Commercial haulers may
not haul to these sites. Motion passed 310.
3. ADJOURNMENT
Mayor Dahlberg adjourned the meeting at 6:55 p.m.
RESPECTFULLY SUBMITTED,
Cheryl Wallat, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
ATTEST
TOM DAHLBERG, MAYOR
JHlvlv,,') U. riUHM, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236
FAX (612) 474 -0128 • www.state.net/shorewood • cityhall@shorewood.state.net
MEMORANDUM
TO: Mayor and City Council
• FROM: Brad Nielsen
DATE: 5 June 1998
RE: Hume, Ron — Vacation of Drainage and Utility Easements
FILE NO.: 405 (98.04)
At its 26 May meeting the City Council approved a subdivision and combination of lots
owned by Ron Hume on Yellowstone Trail and Spruce Hill Court. As part of that
approval the applicant agreed to dedicate new drainage and utility easements for the
newly created lots. Staff also recommended that the previous drainage and utility
easements be vacated.
Mr. Hume's surveyor has suggested that all of the previous drainage and utility
• easements on the property be vacated and entirely new easements be dedicated as part of
the approved subdivision. This will greatly simplify the legal descriptions associated
with the easements. The net effect of this is illustrated on Exhibit A, attached.
It is recommended that the easements be vacated as requested, and that the resolution
vacating the easements be recorded immediately prior to the recording of Mr. Hume's
recently approved subdivision/combination.
If you have any questions relative to this matter, please call me prior to Monday nights
meeting.
Cc: Jim Hurm
John Dean
Larry Brown
Ron Hume
4
1 PRINTED ON RECYCLED PAPER
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CITY OF SHOREWOOD
RESOLUTION NO.
RESOLUTION VACATING CERTAIN DRAINAGE AND UTILITY EASEMENTS
WHEREAS, Notice of Public Hearing on the proposed vacation of certain drainage and
utility easements in the City of Shorewood, Hennepin County, Minnesota, was published in the
Excelsior /Shorewood edition of the SUN-SAILOR NEWSPAPER on the 20th and 27th days of
May, 1998; and
WHEREAS, said Notice of Public Hearing was posted in three (3) locations in the City
of Shorewood; and
WHEREAS, the Council of the City of Shorewood heard all interested parties on the
. question of vacation at a Public Hearing on the 8th day of June, 1998, in the Council Chambers
at the City Hall.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota, that the drainage and utility easements described in Exhibit A, attached,
be and hereby are vacated.
BE IT FURTHER RESOLVED, that the City Clerk is directed to notify the County
Offices in accordance with Minnesota Statutes.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th
day of June, 1998.
•
ATTEST:
Tom Dahlberg, Mayor
James C. Hurm, City Administrator /Clerk
LEGAL DESCRIPTION:
"A permanent easement for drainage and utility purposes, over, under and across the North, South, East and
West 10 feet of the following described properties:
Parcel A: That part of Lot 57, Auditor's Subdivision No. 133, Hennepin County, Minnesota described as
beginning at a point on the west line of said Lot 57 distant 574.84 feet south from the northwest corner of
said Lot 57, said west line has an assumed bearing of South 07 degrees 45 minutes East; thence North 89
degrees 36 minutes 50 seconds East 201.91 feet to the east line of said Lot 57; thence southerly along said
east line to the centerline of Yellowstone Trail (a.k.a. Minneapolis and Glencoe Road); thence southwesterly
41 along said center line to the southerly extension of the west line of said Lot 57; thence northerly along said
west line and its southerly extension to the point of beginning. Except the southeasterly 33 feet of the above
described parcel. Together with that part of Lot 60 of said Auditor's Subdivision No. 133 lying east of
Spruce Hill, according to the recorded plat thereof, and lying southerly of the westerly extension of the north
line of the above described parcel
Parcel B: That part of Lot 57, Auditor's subdivision No. 133, Hennepin County, Minnesota described as
beginning at a point on the west line of said Lot 57 distant 574.84 feet south from the northwest corner of
said Lot 57; thence on an assumed bearing of North 07 degrees 45 minutes West along said west line 82.12
feet; thence North 35 degrees 51 minutes 33 seconds East 287.25 feet to the east line of said Lot 57; thence
southerly along said east line to the intersection with a line bearing North 89 degrees 36 minutes 50 seconds
East and passing through the point of beginning; thence South 89 degrees 36 minutes 50 seconds West along
said line to the point of beginning. Together with that part of Lot 60 of said Auditor's Subdivision No. 133
lying east of Spruce Hill, according to the recorded plat thereof, and lying between of the westerly
extensions of the north and south lines of the above described parcel
Parcel C: All of Lot 62 and that part of Lot 57, Auditor's Subdivision No. 133, Hennepin County,
Minnesota described as beginning at the northwest corner of said Lot 57; thence on an assumed bearing of
South 07 degrees 45 minutes East along said west line 492.72 feet; thence North 35 degrees 51 minutes 33
seconds East 287.25 feet to the east line of said Lot 57; thence northerly along said east line to the northeast
corner thereof; thence west along the north line of said Lot 57 to the point of beginning. Together with that
part of Lot 60 of said Auditor's Subdivision No. 133 lying east of Spruce Hill, according to the recorded plat
thereof, and lying north of the westerly extension of the south line of the above described parcel."
Exhibit A
f
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236
FAX (612) 474 -0128 • www.state.net/shorewood • cityhall @shorewood.state.net
MEMORANDUM
TO: Mayor and City Council
FROM: Brad Nielsen
DATE: 6 June 1998
RE: Hume - Request for Refund of LSSAC and Park Fees
FILE NO. 405 (98.04)
At its last meeting the City Council approved a resolution allowing Mr. Ron Hume to
combine three lots on Spruce Hill Court and resubdivide the property into two building
sites. He has requested that the sewer charges and park dedication fees (a total of $2000)
for the lot that has been eliminated be refunded. Since the original subdivision was less
than one year ago, staff recommends that the fees be refunded to Mr. Hume.
If you have any questions relative to this matter, please call me prior to Monday night's
meeting.
cc: Jim Hurm
Larry Brown
John Dean
Al Rolek
Ron Hume
Is
% PRINTED ON RECYCLED PAPER
25040 Yellowstone Trail
Excelsior, MN 55331
4 May 1998
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
0 re: Hume Simple Subdivision /Combination
Dear Mayor Dahlberg and City Council Members:
Due to the sale and lot line rearrangements of my existing property at 25040 Yellowstone Trail,
I respectfully request the city to vacate the previously recorded drainage and utility easements.
I have attached copies that reference the above.
Before the Planning Commission on Tuesday, May 5, 1998, is a request to rearrange the
previously approved subdivision, providing for the lots to be larger in size. The new surveys,
which have been sent to Brad Nielsen, show the new lot line rearrangements. A permanent
easement for drainage and utility purposes will be deeded to the city as requested.
Also, due to the fact that the final lot configuration of the subdivision is only two parcels, not
three as originally approved, I respectfully request a refund of the excess park and sewer fees paid
on July 21, 1997, in the total amount of $2,000.00.
Thank you in advance for your help and support. If you have questions I will be at the planning
meeting Tuesday evening.
ly,
Ronald C. Hume
CITY OF SHOREWOOD
RESOLUTION NO.
RESOLUTION VACATING A PORTION OF THE PUBLIC RIGHT -OF -WAY OF
WILD ROSE LANE
WHEREAS, Notice of Public Hearing on the proposed vacation of a portion of the public
right -of -way of Wild Rose Lane in the City of Shorewood, Hennepin County, Minnesota, was
published in the Excelsior /Shorewood edition of the SUN-SAILOR NEWSPAPER on the 20th
and 27th days of May, 1998; and
WHEREAS, said Notice of Public Hearing was posted in three (3) locations in the City of
Shorewood; and
WHEREAS, the Council of the City of Shorewood heard all interested parties on the
question of vacation at a Public Hearing on the 8th day of June, 1998, in the Council Chambers at
® the City Hall.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota, that the public right -of -way legally described in Exhibit A, attached hereto
and made a part hereof, be and hereby is vacated.
BE IT FURTHER RESOLVED, that the City hereby reserves an easement for
purposes of roadway construction, drainage and utilities over, under and across the property
legally described in Exhibit A.
BE IT FURTHER RESOLVED, that the City Clerk is directed to notify the County
Offices in accordance with Minnesota Statutes.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
40 8th day of June, 1998.
Tom Dahlberg, Mayor
ATTEST:
James C. Hurm, City Administrator /Clerk
LEGAL DESCRIPTION:
"That part of the southwesterly 15.00 feet of Lot 4, Block 1, Birchbluff Woods, as taken for
Wild Rose Lane, which lies northeasterly of a line drawn parallel with and 8.00 feet
southwesterly of the northeasterly line of said southwesterly 15.00 feet."
•
U
Exhibit A
r -
CITY OF SHOREWOOD COUNCIL CHAMBERS
PARK COMMISSION MEETING 5755 COUNTRY CLUB ROAD
WEDNESDAY, MAY 27, 1998 6:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Vice Chair Dallman called the meeting to order at 6:07 p.m.
A . Roll Call
Present: Chair Puzak (arrived at 7:00); Commissioners, Dallman, Arnst, Bensman
and Themig; Administrator Jim Hurm, Council Liaison Roger Champa, Mark
Koegler
Absent: Commissioners Colopoulos and Cochran
Also present: Bill Morse of Decision Resources
• B . Review Agenda
Administrator Hurm explained that he and Mark Koegler talked regarding the status of the Citizens
Review Group. The first fifty letters sent out to residents and followed up with a phone call only
resulted in two residents that said they would participate. It was then followed -up with another
fifty letters sent out and followed up with a phone call from which only four residents agreed to
participate. Mr. Koegler explained that the follow -up phone call response from several residents
was that this is a tough time of the year. Mr. Koegler stated that six residents are not enough for
the Citizens Review Group. Mr. Koegler suggested that we try in October, carry over the six
people that agreed to participate and explain to them the situation and go back to the same 100 again
and seek volunteers at that point because of the response from the follow -up phone calls. The goal
is to have a minimum of twelve to fifteen participants, twenty would be nice.
Themig moved, Bensman seconded that the Park Commission table the Citizen
Review Group until late September and invitations be sent out early September.
Bensman stated that she would like to see the invitation go out in August so that
residents can get those dates on their calendar.
Themig amended motion to say that the invitations go out in August. Approved
311 (Arnst opposed).
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of May 12, 1998
Corrections made as follows:
Page 3, paragraph 5, changed to read "Chair Puzak asked if there could be "center
car here" posts at the parking lot on Eureka.
Page 4, paragraph 2, last sentence should read: If there is any money left,
consensus was to keep it in Cathcart and put it towards a magic square on the
basketball court.
PARK COMMISSION MINUTES
MAY 27, 1998 - PAGE 2
Page 4, paragraph 4, draft of CIP, not working CIP should be added.
Page 4, paragraph 5, Cochran should be taken out of sentence.
Page 5, paragraph 8, Diane should be Diana.
Page 5, paragraph 10, change "wants to discuss next year" to "wants to have in
place for next year ".
Page 6, paragraph 5 should go after paragraph 6.
Arnst moved, Themig seconded to approve the minutes as amended. Motion
passed 4/0.
3. MATTERS FROM THE FLOOR
None
4. REPORTS .
A. Bill Morse, Decision Resources, LTD Will Present a Summary of the
Park and Trail Survey Including Cross Tabs
Attached to and made part of these minutes is the park and trail telephone survey and graphs from
Decision Resources, LTD.
Bill Morse went over the highlights of the telephone survey and graphs. He stated that they spoke
to three hundred residents. The refusal rate was about 3 1/2 %, very, very small when the people
understood that they were not trying to sell anything.
They broke the ice by asking general questions such as "Quality of life in Shorewood ". 96% felt
that the quality of life was either excellent or good, with 57% saying excellent. This places
Shorewood as the number three community in the entire metro area, in terms of perception by its
residents. Mr. Morse stated that the 57% figure is only four points lower than the top score of 61%
that they have seen in ten years of surveys.
What people least liked about living in Shorewood was number one, taxes, 22 %. The figure of
22% is lower than the neighboring communities. Minnetonka at 35 %, Chanhassen in over 40 %.
20% said there was nothing that they didn't like about Shorewood. In most suburban communities
this has dropped off. The norm currently in the metro area is 7 %. Shorewood is about three times
higher then the norm. 20% is a very good score.
Two issues that came up as moderate concern was growth and traffic. These were at 9% and 10 %.
Commissioner Themig asked if it was traffic in town or if it was getting here. Mr. Morse stated
that it is congested streets. Those that thought it would be the commute would have said distance
to the cities or the amount of time getting to the cities. People that are concerned about the
commute would be in the "distance to the cities" category.
Commissioner Artist asked where the questions "Direction of the City" came from. Mr. Morse
stated that this should have been deleted. It was a mistake and should not of been on there.
65% have visited a park at least once this year. This is a very high usage rate in comparison with
most areas. Freeman park is the most utilized park. In general those that are using the parks
PARK COMMISSION MINUTES
MAY 27, 1998 - PAGE 3
evaluate of each of the parks outstanding. Some of the negative responses (which is a very small
percentage) were maintenance and upkeep and lack of facilities. The maintenance and upkeep
tended to be the most talked about in the resident's responses.
The three items that people are using the most in the parks are: 69 %- grassy areas, 67 %- playground
equipment, 66 %- trails at Freeman. The trails were the key draw by people in other parts of the city
in the use of Freeman park.
The value of park facilities is overwhelmingly favorable. Grassy areas and playground areas rate
as a positive value. Commissioner Bensman asked if they have the responses to these questions.
Mr. Morse stated that they do.
Next was recreational development priorities of residents. Residents indicated that trails were their
first or second priority. The top priority is trails and the second priority would be open space.
Mr. Morse stated that half the residents are going elsewhere for recreation. 14% are Ieaving to go
to other parks, 10% to other trails and 7% to swimming pools.
Question "are you using trails elsewhere ", the answer was yes, 43 %. Mr. Morse explained that in
the four or five communities where they have asked this question the norm is 29 %. It does show
that there is interest in the community for using trails.
People are making a distinction between parks and trails. People were asked if they would like to
see the undeveloped land stay that way or see it become a recreation area. When asked this
question they specifically asked if trails were included in that as recreation areas. The phoners said
that that was not one of the options given.
Positive response for trails was 40 %. They like the idea of being accessible. There was a very low
percentage for those seeing nothing positive at all about trails in comparison with other cities. 51%
said that they see nothing negative about trails. The types of things people saw as negative were
maintenance, location, snowmobiles on trails, safety and crime, dogs and messes, negative impact
on nature, and road crossings.
Respondants 18-44 years old were strongly supportive of trails linked to or adjacent to them. Over
the age of 44 tended to be less enthusiastic. The Not In My Back Yard (NEVIBY) problem is not
concentrated in one area, it is spread out. In other communities NIlVIBY was a concern. Mr.
Morse stated that NEABY would not be a crippling issue. Strong opposition of 19% indicates
NIMBY comes into play for about 1 and 5 people. They become concerned when those strongly
opposed is double that level. When you start getting to half then you have a fairly devastating
issue on your hands.
Mr. Morse stated that they did explore on the pre -test what the residents thought "adjacent" meant
for trails. The pre -test indicated that it meant along their property line. Out of the 300 respondents
about 100 opposed adjacent trails to their property.
Residents Carmel Rehmalt and Theresa Zerby were present. Ms. Rehmalt stated that she was
walking down Howards Point Road, and she counted in less then a mile 30 people walking and
motorists trying to pass around them. She stated that this is dangerous and that trails would better
serve Shorewood.
After going over the survey it was discussed that the Citizens Review process should be re-
addressed. This issue should not wait until September. Consensus was not to wait until
September /October but to continue and try to recruit volunteers.
PARK COMMISSION MINUTES
MAY 27, 1998 - PAGE 4
Motion to be reconsidered.
Arnst moved, Bensman seconded to send out another 150 letters randomly
selected by Bill Morse of Decision Resources and schedule three meetings in July
and to attempt to keep the six volunteers that we already have.
Arnst amended motion to three meetings in July or sooner thereafter as feasible
Bensman seconded. Motion passed 510.
5. OLD BUSINESS
Commissioner Themig asked that Items 5 and 6 be tabled until the next meeting and move on the
park tours.
Commissioner Arnst asked that the role of the new liaison be explained. Chair Puzak explained that
the liaison position is to carry first hand information to the City Council, what the motion was and
what has been passed. The Liaison has a deeper knowledge of what was discussed at meetings
and work sessions. Chair Puzak explained that the Park Commission may need the liaison's input.
Themig motioned, Arnst seconded to table items 5 and 6 until the next meeting
and go on the park tours. Motion passed 510.
6. NEW BUSINESS
7. ADJOURNMENT TO PARK TOURS
The meeting adjourned at 7:27 p.m. to go on the park tours.
RESPECTFULLY SUBMITTED
Twila Grout
Park Secretary
•
Manor Park
Park Tour 5/27/98
Juniper is dead at the Shirley Rice Memorial sign (behind the trees as you are coming
• into the park)
• Graffiti behind the satellites on the fencing
• Check the bushes around fencing of satellite
• Consider benches for the baseball field
• Paint entire west wall on picnic shelter
Tennis Court
* Check warranty on the tennis court regarding the cracks
* Consider backboard/practice board for tennis court
0
Silverwood Park
Park Tour 5/27/98
* Paint chipping on the bars of playground equipment
* 40 feet of the trail there is deep holes (3 feet east of park bench)
* Erosion on the ramp to the pond
* South of the swing set in the woods there is a dead tree
* Wood chips, top dress, seed
•
Badger Park
Park Commission will tour this park 15 minutes before the next park Commission meeting
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING SUBDIVISION OF REAL PROPERTY
FOR DEAN JOHNSON
WHEREAS, Dean V. Johnson and Kay Johnson (Applicants) are the owners of certain
real property in the City of Shorewood, legally described in Exhibit A, attached hereto and made
a part hereof; and
WHEREAS, the Applicants have applied to the City for a subdivision of said real
property into three parcels legally described in Exhibit B, attached hereto and made a part hereof,
and
WHEREAS, the Applicants and all other parties holding an interest in said real property
have agreed to grant to the City drainage and utility easements legally described in Exhibit C,
• attached hereto and made a part hereof; and
WHEREAS, the Applicants and all other parties holding an interest in said real property
have agreed to dedicate the road right -of -way for Cathcart Drive and Smithtown Road legally
described in Exhibit D, attached hereto and made a part hereof; and
WHEREAS, the subdivision requested by the Applicants complies in all respects with
the Shorewood Zoning Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the real property legally described herein be divided into three parcels,,
legally described in Exhibit B.
• 2. That the City Clerk furnish the Applicants with a certified copy of this resolution
for recording purposes.
3. That the Applicants record this resolution, together with the drainage and utility
easements legally described in Exhibit C, and the road right -of -way legally described in Exhibit
D, with the Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date
of the certification of this resolution.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of
June 1998.
Tom Dahlberg, Mayor
ATTEST:
James C. Hurm, City Administrator /Clerk
I
AWL DESCRIPTION OF ENTIRE PARCEL:
That part of the Northeast Quarter of the Southwest Quarter of Section 32, Township 117, Range 23, Hennepin
County, Minnesota, described as beginning at the Northwest corner of said Northeast Quarter of the Southwest
Quarter; thence South along the West line of said Northeast Quarter of the Southwest Quarter a distance of 718 feet;
thence East parallel with the North line of said Northeast Quarter of the Southwest Quarter, a distance of 297 feet;
thence North parallel with the West line of said Northeast Quarter of the Southwest Quarter to the North line thereof,
thence West to the point of beginning, according to the Government Survey thereof, except the South 160 feet thereof
and except that part of the North 333 feet thereof lying East of the West 147 feet of said Northeast Quarter of the
Southwest Quarter.
•
Exhibit A
4
PROPOSED LEGAL DESCRIPTION OF PARCEL A:
The East 124 feet of the West 147 feet of the South 322.54 of the North 355.54 feet of the Northeast Quarter of the
Southwest Quarter of Section 32, Township 117, Range 23, Hennepin County, Minnesota, according to the
Government Survey thereof.
PROPOSED LEGAL DESCRIPTION OF PARCEL B:
* part of the Northeast Quarter of the Southwest Quarter of Section 32. Township 117, Range 23, Hennepin
nty, Minnesota, described as beginning at the Northwest corner of said Northeast Quarter of the Southwest
Quarter; thence South along the West line of said Northeast Quarter of the Southwest Quarter a distance of 718 feet:
thence East parallel with the North line of said Northeast Quarter of the Southwest Quarter, a distance of 297 feet;
thence North parallel with the West line of said Northeast Quarter of the Southwest Quarter to the North line thereof,
thence West to the point of beginning, according to the Government Survey thereof, except the South 160 feet thereof
and except that part of the North 333 feet thereof lying East of the West 147 feet of said Northeast Quarter of the
Southwest Quarter and except the East 124 feet of the West 147, feet of the North 355.54 feet except the West 23 feet
thereof.
PROPOSED LEGAL DESCRIPTION OF PARCEL C:
The 114'orth 33 feet of the following described parcel and the West 23 feet of That part of the following described parcel
that lies South of the North 33 feet thereof: That part of the Northeast Quarter of the Southwest Quarter of Section 32,
Township 117, Range 23, Hennepin County, Minnesota, described as beginning at the Northwest corner of said
p theast Quarter of the Southwest Quarter; thence South along the West line of said Northeast Quarter of the
outhwest Quarter a distance of 718 feet; thence East parallel with the North line of said Northeast Quarter of the
Southwest Quarter, a distance of 297 feet; thence North parallel with the West line of said Northeast Quarter of the
Southwest Quarter to the North line thereof; thence West to the point of beginning, according to the Government
Survey thereof, except the South 160 feet thereof and except that part of the North 333 feet thereof lying East of the
West 147 feet of said Northeast Quarter of the Southwest Quarter.
Exhibit B
The East and South 10 feet of the following described parcel:
The East 124 feet of the West 147 feet of the South 322.54 of the North 355.54 feet of the
Northeast Quarter of the Southwest Quarter of Section 32, Township 117, Range 23, Hennepin
County, Minnesota, according to the Government Survey thereof.
ALSO
The North, East and South 10 feet of the following described parcel:
That part of the Northeast Quarter of the Southwest Quarter of Section 32, Township 117, Range
23, Hennepin County, Minnesota, described as beginning at the Northwest comer of said
Northeast Quarter of the Southwest Quarter; thence South along the West line of said Northeast
Quarter of the Southwest Quarter a distance of 718 feet; thence East parallel with the North line
of said Northeast Quarter of the Southwest Quarter, a distance of 297 feet; thence North parallel
with the West line of said Northeast Quarter of the Southwest Quarter to the North line thereof;
thence West to the point of beginning, according to the Government Survey thereof, except the
• South 160 feet thereof and except that part of the North 333 feet thereof lying East of the West
147 feet of said Northeast Quarter of the Southwest Quarter and except the East 124 feet of the
West 147 feet of the North 355.54 feet except the West 23 feet thereof.
Exhibit C
North 33 feet of the following described parcel and the West 23 feet of that part of the following described parcel
lies South of the North 33 feet thereof. That part of the Northeast Quarter of the Southwest Quarter of Section 32.
Township 117, Range 23, Hennepin County, Minnesota, described as beginning at the Northwest corner of said
Northeast Quarter of the Southwest Quarter; thence South along the West line of said Northeast Quarter of the
Southwest Quarter a distance of 718 feet; thence East parallel with the North line of said Northeast Quarter of the
Southwest Quarter, a distance of 297 feet; thence North parallel with the West line of said Northeast Quarter of the
Southwest Quarter to the North line thereof, thence West to the point of beginning, according to the Government
Survey thereof, except the South 160 feet thereof and except that part of the North 333 feet thereof lying East of the
West 147 feet of said Northeast Quarter of the Southwest Quarter.
Exhibit D
CITY OF
MEMORANDUM
TO:
• FROM:
DATE:
lX'
FILE NO.:
BACKGROUND
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236
FAX (612) 474 -0128 • www.state.net /shorewood • cityhall @shorewood.state.net
Planning Commission, Mayor and City Council
Brad Nielsen
27 May 1998
Minnetonka Moorings (aka Shorewood Yacht Club) — Simple
Subdivision/Combination
405 (98.07)
In the late 1970's, as a result of a court order, the City of Shorewood granted a
conditional use permit to Minnetonka Moorings, Inc. to operate a sailing yacht club
(Shorewood Yacht Club) at 600 West Lake Street (see Site Location map — Exhibit A,
• attached). The City subsequently amended its zoning regulations, making the Yacht Club
a nonconforming use in the R -IA, Single - Family Residential zoning district. One of the
conditions of the C.U.P. required the Yacht Club to acquire two, 25 -foot deep strips of
land on either side of what is now the Hennepin County Regional Railroad Authority
( HCRRA) right -of -way. In a recent effort to refinance the property, the current owner —
John Cross, discovered that the deeds for the two strips of land had never been recorded.
Mr. Cross now wishes to record the deeds in order to satisfy his lender. This requires
approval of a simple subdivision and combination by the City.
The property in question contains approximately 3.9 acres, split by the HCRRA right -of-
way. The Yacht Club facilities and docks are located on the northerly portion of the site.
The southerly parcel is substantially wetland with the easterly 300 feet of dry ground
being used for parking and off - season dry storage of boats. Exhibit B is a survey of the
property, showing the location of the Yacht Club facilities and the two strips of land in
question.
t M PRINTED ON RECYCLED PAPER
Memorandum
Re: Minnetonka Moorings Subdivision /Combination
27 May 1998
ANALYSIS/RECOMMENDATION
Although the history of the Yacht Club has been quite complicated, the current request is
relatively simple. The C.U.P. granted by the City in 1979 (see Exhibit C) required the
Yacht Club to obtain the two 25 -foot strips of land. The Yacht Club has used the subject
property for access, parking and dry land storage of boats since its beginning. Since the
City required the Yacht Club to obtain the two strips of property, this is considered to be
a "housekeeping" matter. It is worth noting that Mr. Cross has recently corrected one
zoning violation on the site by obtaining a sign permit from the City. He is also in the
process of correcting a second violation by moving the old lighthouse structure back to
the north side of the parking lot, away from the HCRRA right -of -way.
The applicant's request is considered to be consistent with the original C.U.P. and
approval is recommended.
• Cc: Jim Hurm
John Dean
Larry Brown
John Cross
-2-
GIO�GN� S
1 30_1 ,
y�
(29) , :<
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xhibit B
PROPOSED DIVISION /COMBINATION
• r l
o I
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I
For 80 slips
W.W RESOLUTION NO. -'l9
WHEREAS, in March of 1976 Minnetonka Moorings, Inc., made
application to the City of Shorewood requesting a conditional
use permit to use part of Lot 25, Auditor's Subdivision No. 313,
and Lots 283, 297, 304 and part of Lots 305 and 290, in Auditor's
Subdivision No. 135, for a yacht club with 125 slips to store
sailboats, for game courts such as tennis, the use of a structure
located on the property for a clubhouse, and for parking and
winter storage of sailboats, and
WHEREAS, the property in question is located in the R -1
•
single family residence district wherein a "yacht club" is a
stated conditional use, and
WHEREAS, the Planning Commission of the City of Shorewood
held public hearings on the request for the conditional use permit
and the City Council did receive the recommendations of the Planning
Commission, and
1 W
WHEREAS, the City Council did :itself hold public hearings
on Lhe request at which parties desiring to be heard were heard,
and
WHEREAS, the Shorewood Zoning Ordinance, being Ordinance No. 77,
in Section 7 sets forth the standards and conditions by which - the
City Council may grant conditional use permits, and
WHEREAS, the City Council did consider the nature of the
request, recommendations of the Planning Commission, testimony of
the public and -the requirements of Ordinance No. 77, and did deny
'the requested conditional use permit on a 3 to 2 vote by Resolution
No. 50A -7'7, adopted July 25, 1977, and
WI the applicant thereafter commenced an action in
Ilennepin County District Court - to obtain a writ of mandamus - to
compel - the City Council to issue the requested conditional use
permit and the Court did, on August 21, 1978, enter its Findings
of Fact, Conclusions of Law and Order for Judgment finding that
the City Council's denial of the request for said conditional use
permit was arbitrary, unreasonable, capricious and void and did
conclude that the applicant was entitled to a judgment "compelling
the City of Shorewood and its Council to issue a conditional use
permit to petitioner for a yacht club as applied for by petitioner ",
and
Exhibit C
SHOREWOOD RESOLUTION NO. 24-79
WHEREAS, the City Council did subsequently vote to forego
W-� an appeal of said Order, but the Gideon's Bay Homeowners Associa-
tion did petition the Court and was permitted to intervene in said
matter and file an appeal of said Order to the Minnesota Supreme
Court and said appeal is now under consideration by the Supreme
Court, and
WHEREAS, as a result of the tervis of permits as granted by
the Lake Minnetonka Conservation District, the Department of
Natural Resources and the Minnehaha Creek Watershed District,
the applicant has submitted a revised plan to the City providing
for 80 sailboat slips, rather than 125, and reducing the number
• of parking spaces from that originally requested,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Shorewood, as follows:
1. That a conditional use permit for a yacht club pursuant
to Ordinance No. 77, Sec. 18, Subd. 3D, and the conditions here-
after specified is hereby granted to the Shorewood Yacht Club, Inc.
2. That said conditional use permit is subject to the effect
of existing orders of the Hennepin County District Court and the
right to continue operation of the yacht club pursuant to said
permit is subject to any further orders of said Court and is
further subject to disposition of the appeal currently before
the Minnesota Supreme Court and shall terminate in the event said
Court should reverse the judgment entered in the Hennepin County
District Court compelling the Council to issue this permit.
3. That notwithstanding that the original. application pro-
posed installation of 125 sailboat slips and the Hennepin County
District Court ordered issuance of a permit "as applied for ",
in light of the fact that the applicant has now submitted a re-
vised plan proposing 80 slips, the conditional use permit hereby
granted shall be for 80 slips only, as described in the revised
plans of March 9, 1979, but is nevertheless issued under and pur-
suant to the original application and the order of the Court of
August 21, 1978.
4. That said conditional use permit shall be valid and
effective only so long as and during such period of time as the
applicant continues to hold valid permits for 80 sailboat slips
granted by the Lake Minnetonka Conservation District, the Depart-
ment of Natural Resources, and the Minnehaha Creek Watershed
District.
-2-
5. That said conditional use permit is granted subject
to compliance by Shorewood Yacht Club with the following conditions:
dock
a. The/permit shall be effective for a period of
one year from the effective date thereof subject,
however, to annual renewal under appropriate cir-
cumstances.
b. The permit shall be for the lands legally described
on plan sheet 2 of the plans submitted to the City
dated March 9, 1979.
C. Construction affecting drainage patterns shall be
•
in accordance with the permit approvals granted by
the Minnehaha Creek Watershed District dated December 7,
1978 and the Minnesota Department of Natural Resources
dated March 15, 1979.
d. The number of parking spaces provided shall
be in accordance with the plans submitted dated
March 9, 1979, and as required in the permit of
the Minnehaha Creek Watershed District dated
December 7, 1978.
e. The permit shall be limited to the mooring of
sailboats, except two power boats used by the
management in the sailing school.
f'. The following facilities shall be for the use
of members only:
(1) Launching ramp
(2)
Parking areas
(3)
Clubhouse
( )
Sanitation facilities
(5)
Pump out
(6)
Summer /Winter storage
h. Hours of club operation:
Closing time Priday unday through Thursday): 10:00 P.M.
through Saturday): 1:00 a.m.
i. Dock quiet hours shall be between the hours of
10:00 p.m. and 8:00 a.m.
j. Sailboats when not in use shall have their
halyards secured by such devices as will minimize
any noise which might be caused by them.
h. Right -of -way shall be given to all barges and
work boats being used by the adjacent dredging company.
-3-
s I. Membership shall be geared as much as possible
to accomodate Shorewood residents.
M. Any radios utilized on -board sailboats shall be
kept below decks with their volume at a discreet
level.
n. No members' pets shall be allowed on the premises.
o. Pedestrian crossings of the railroad right -of -way
shall be permitted and provided on the blacktop access
driveway only.
6. That - the conditional use permit herein granted shall not
be effective until the applicant has provided the City with the
following items:
a. Evidence that Minnetonka Moorings, Inc. has
completed purchase under a previously documented
Purchase Agreement with Chicago, Northwestern
Transportation Company for the ac uisition of two
parcels of railroad right -of -way described on plan
sheet 2 of the revised plans dated March 9, 1979)
such that it possesses the requisite control and
dominion over said railroad right -of -way parcels
required by Ordinance No. 77, Sec. 7, Subd. 3.C.2.
b. Evidence of a license from Chicago, Northwestern
Transportation Company for purposes of access across
the railroad right -of -way to that portion of the
subject property which lies northerly of the rail-
road right -of -way.
C. An executed lease between Minnetonka Moorings,
Inc., and Shorewood Yacht Club, Inc., covering
Parcels A and B, the two parcels of railroad right -
of -way acquired, and the access driveway as described
on plan sheet 2 of the revised plans of March 9, 1979,
providing the beneficial use thereof to Shorewood
Yacht Club, Inc.
I 4
Upon filing of such evidence with the City the same shall be
referred to the City Attorney for review and upon his written
approval - thereof, filed with the City, the permit shall become
effective.
7. That the conditional use permit hereby granted shall not
constitute authorization to place fill upon wetlands nor constitute
a building permit for any alterations or improvements of any
structures located on the subject property. Separate permits
shall be required from the City for such of these activities as
are contemplated, if any.
-LE-
Upon vote being taken, the following voted "aye":
I� t�;�r,i��t•, Nr�.ul <<�n, Nra.� -r r,.�,.,, �;Itri.w
and the following voted "nay ":
Not ir!
c:
/K
ADOPTED by the City Council this 26 day of /�t.{,e.� ,
1979.
•
-5-
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING SUBDIVISION AND COMBINATION OF REAL
PROPERTY FOR MINNETONKA MOORINGS, INC.
WHEREAS, Minnetonka Moorings, Inc. (Applicant) has an interest in certain real
property in the City of Shorewood, legally described in Exhibits A and B, attached hereto and
made a part hereof; and
WHEREAS, the Applicant has applied to the City for a subdivision and combination of
said real property into the two parcels legally described in Exhibits C and D, attached hereto and
made a part hereof; and
WHEREAS, the subdivision requested by the Applicant complies in all respects with the
• Shorewood Zoning Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the real property legally described in Exhibits A and B be subdivided and
recombined into two parcels, legally described in Exhibit C and D.
2. That the City Clerk furnish the Applicants with a certified copy of this resolution
for recording purposes.
3. That the Applicants record this resolution with the Hennepin County Recorder or
Registrar of Titles within thirty (30) days of the date of the certification of this resolution.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of
June 1998.
Tom Dahlberg, Mayor
ATTEST:
James C. Hurm, City Administrator /Clerk
Description
Parcel 1:
That part of Government Lot 2, Section 34, Township 117, Range 23, described
as follows: Beginning at the intersection of the Southerly extension of the
East line of Lot 24, 'Auditor's Subdivision Number 313, Hennepin County,
Minnesota" with a line drawn parallel with and 25.00 feet Southerly from the
center line of the railroad track of the Chicago and North Western
Transportation Company (formerly the Minneapolis and St. Louis Railway
Company) ; thence Westerly along said parallel line a distance of 621.26 feet;
thence Southeasterly 29.64 feet, more or less, to a point which is on a line
drawn parallel with and 50.00 feet Southerly from center line of said railroad
track and 606.53 feet Westerly along the last described parallel line from the
Southerly extension of the East line of said Lot 24; thence Westerly along the
last described parallel line to the West line of said Government Lot 2; thence
South along said West line to the center line of County Road Number 19; thence
Northeasterly along the center line of County Road Number 19 to the Southerly
10 extension of the East line of said Lot 24; thence North along said extension
to the point of beginning. Hennepin County, Minnesota.
Parcel i3:
That part of Lot 25 lying Westerly of the following described line:.
Commencing at the Southeasterly corner of Lot 24 thence South along the East
line of said Lot 25 a distance of 24.30 feet; thence deflecting right 79
degrees 25 minutes 40 seconds a distance of 406.48 feet; thence deflecting
right 94 degrees 49 minutes 20 seconds to a point on the Southerly line of
said Lot 25 which is the true point of beginning of the line being described;
thence continuing along last described line to the shore line of Lake
Minnetonka and there ending, "Auditor's Subdivision Number.313, Hennepin
unty, Minnesota."
Together with a 12 foot easement for road purposes, the center line of which
is described as. follows: Commencing at the Southeast corner of Lot 24 of
said Auditor's Subdivision; thence South along the East line of said Lot 25, a
distance of 24.30 feet to the point of beginning of the line being described;
thence deflecting right 81 degrees 39 minutes a distance of 379.0 feet; thence
deflecting right 58 degrees 52 minutes a distance of 46.06 feet to a point on
the East line of above - described property and there ending, as shown in deed
Document Number 1052891, Files of Registrar of Titles; (as to Parcel 3)
Exhibit A
f.
Parcel 1
The Northerly 32 feet of the Chicago and North Western Transportation
Company (formerly the Minneapolis & St. Louis Railway Company) right of way lying
South of Lot 2.5, Auditor's Subdivision No. 313 all in the North Half of Section 34,
Township 117, Range 23, Hennepin County, Minnesota. Except a triangular parcel
lying Southwesterly of a line beginning at the Northwesterly corner of the above
described parcel running Southeasterly to a point 21 feet East of the West line and 32
feet South.
Parcel 2
The Southerly 35 feet of the Chicago and North Western Transportation
Company (formerly the Minneapolis & St. Louis Railway Company) right of way lying
North of the Westerly 120 feet of Lot 297, Auditor's Subdivision No. 135 and lying
North of the East 500 feet of Lot 304, Auditor's Subdivision No. 135 all in the North
Half of Section 34, Township 117, Range 23, Hennepin County, Minnesota. Except
a triangular parcel lying Southwesterly of a line beginning at the Northwesterly corner
. of the above described parcel running Southeasterly to a point 16 feet East and 25
feet South.
Exhibit B
NORTHERLY PARCEL (Combination of Northerly 32 feet of right of way with 34-117-
23-21-0033).
That part of Government Lot 2, Section 34, Township 117, Range 23, described as
follows: Beginning at the intersection of the East line of Lot 24, "Auditor's Subdivision
Number 313, Hennepin County, Minnesota ", with a line drawn parallel with and 18.00
feet Northerly from the center line of the railroad track of the Chicago and North
Western Transportation Company (formerly the Minneapolis and St. Louis Railway
Company); thence Westerly along said parallel line a distance of 639.27 feet; thence
Northwesterly to the Southwest corner of Lot 25, "Auditor's Subdivision Number 313,
Hennepin County, Minnesota "; thence Easterly along the Southerly line of said Lot 25
to the Southerly extension of the East line of said Lot 24; thence South along said
extension to the point of beginning.
ALSO
That part of Lot 25 lying Westerly of the following described line: Commencing at the
Southeasterly corner of Lot 24 thence South along the East line of said Lot 25 a
distance of 24.30 feet; thence deflecting right 79 degrees 25 minutes 40 seconds a
distance of 406.48 feet thence deflecting right 94 degrees 49 minutes 20 seconds to
a point on the Southerly line of said Lot 25 which is the true point of beginning of the
line being described:
thence continuing along last described line to the shore line of Lake Minnetonka and
there ending, "Auditor's Subdivision Number 313, Hennepin County, Minnesota ".
ID Together with a 12 foot easement for road purposes, the center line of which is
described as follows: Commencing at the Southeast corner of Lot 24 of said Auditor's
Subdivision; thence South along the East line of said Lot 25, a distance of 24.30 feet
to the point of beginning of the line being described; thence deflecting right 81 degrees
39 minutes a distance of 379.0 feet; thence deflecting right 58 degrees 52 minutes
a distance of 46.06 feet to a point on the East line of above - described property and
there ending, as shown in deed Document Number 1052891, Files of Registrar of
Titles.
Exhibit C
SOUTHERLY PARCEL (Combination of Southerly 25 feet of right -of -way with 34-
1 17- 23 -21- 0010).
• That part of Government Lot 2, Section 34, Township 117, Range 23, described as
follows: Beginning at the intersection of the Southerly extension of the East line of Lot
24, "Auditor's Subdivision Number 313, Hennepin County, Minnesota" with a line
drawn parallel with and 25.00 feet Southerly from the center line of the railroad track
of the Chicago and North Western Transportation Company (formerly the Minneapolis
and St. Louis Railway Company); thence Westerly along said parallel line a distance
of 621.26 feet; thence Southeasterly 29.64 feet, more or less, to a point which is on
a line drawn parallel with and 50.00 feet Southerly from center line of said railroad
track and 606.53 feet Westerly along the last described parallel line from the Southerly
extension of the East line of said Lot 24; thence Westerly along the last described
parallel line to the West line of said Government Lot 2; thence South along said West
line to the center line of County Road Number 19; thence Northeasterly along the
center line of County Road Number 19 to the Southerly extension of the East line of
said Lot 24; thence North along said extension to the point of beginning, Hennepin
County, Minnesota.
Exhibit D
CITY OF
MEMORANDUM
TO:
FROM:
• DATE:
RE:
FILE NO.:
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236
FAX (612) 474 -0128 • www.state.net /shorewood • cityhall@shorewood.state.net
Planning Commission, Mayor and City Council
Brad Nielsen
28 May 1998
Svoboda/Glaccum Lot Line Rearrangement
405 (98.06)
Virginia Svoboda owns the property at 6090 Chaska Road (see Site Location map — Exhibit A,
attached). As a result of some recent survey work on her property, her neighbor to the west, Joe
Glaccum (6130 Chaska Road), discovered that the boundary between their properties was
different than what he always thought it to be. Mr. Glaccum and his family have historically
maintained and landscaped an area extending approximately 24 feet into the Svoboda property.
The two owners now wish to rearrange the lot line between their properties to conform with their
understanding of the boundary location.
Both of the subject properties are located in the R -2A, Single and Two - Family Residential
is zoning district. The Svoboda property contains 94,800 square feet of area, and the Glaccum
property contains 62,000 square feet. As shown on Exhibit B, the applicants propose to swap
almost equal triangles of land, making their common boundary somewhat more perpendicular• to
the street.
ANALYSIS/RECOMMENDATION
This request is very simple and serves to illustrate why we are concerned with having lot lines as
perpendicular to streets as possible. The proposed boundary rearrangement does not affect the
conformity of any of the buildings on the property with respect to setback requirements. It is
therefore recommended that the division and recombination be approved as requested.
Cc: Jim Hurm
Larry Brown
John Dean
Joe Glaccum
Virginia Svoboda
Richard Swanson
�- PRINTED ON RECYCLED PAPER
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Exhibit B
PROPOSED DIVISION /COMBINATION
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING SUBDIVISION AND COMBINATION OF REAL
PROPERTY FOR VIRGINIA SVOBODA AND JOSEPH GLACCUM
WHEREAS, Virginia Svoboda and Joseph Glaccum III (Applicants) are the owners of
certain real property in the City of Shorewood, legally described in Exhibit A, attached hereto
and made a part hereof; and
WHEREAS, the Applicants have applied to the City for a subdivision and combination
of said real property into the two parcels legally described in Exhibit B, attached hereto and
made a part hereof, and
WHEREAS, the subdivision requested by the Applicants complies in all respects with
the Shorewood Zoning Code.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the real property legally described in Exhibit A be subdivided and
recombined into two parcels, legally described in Exhibit B.
2. That the City Clerk furnish the Applicants with a certified copy of this resolution
for recording purposes.
3. That the Applicants record this resolution with the Hennepin County Recorder or
Registrar of Titles within thirty (30) days of the date of the certification of this resolution.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of
June 1998.
Tom Dahlberg, Mayor
ATTEST:
James C. Hurm, City Administrator /Clerk
EXISTING GLACCLW CESCRIPTION
That part of the Southeast Quarter of the Southwest Quarter of Section 34, 7ownsnip 117, Range 23 West of the 5th Principal Meridian.
described as follows: Commencing at a point on the North line of said Southeast Quarter of Southwest Quarter distant 258.30 feet westerly
from the Northeast corner thereof: thence 'Nest on the North line of said Southeast Quarter of Southwest Quarter a distance of 225.30 feet:
thence South porcilei with the East line of said Southeast Quarter of Southwest Quarter. . to the center line of The Old Chaska Road;
thence northeasterly along center line of said road to a ooint which is 275.00 feet Southwesterly. along said center line from the East line of
said Southeast Quarter of Southwest Quarter: thence North to the point of oegmrnrtq, oeing a part of Lot 168. Auditor's Subdivision Number
1 35, Hennepin County, Minnesota, Excepting therefrom that port!on of the premises cbove described which lies northwesterly of the
Southwesterly line of State Highway No. 7.
EXISTING SVO800A DESCRIPT;CN
`hat pert of Lot 168. AQuditor' s Subdivision Number 135, Hennepin County. Minnesota, wnich lies East of a line paraliei to the East line of said
lot 168 and distant 258.3 feet Westerly From said East line, EXCEPT that part thereof lying North of State Highway Number T,
Exhibit A
PROPOSED GLACCUM DESCRIPTION
That part of the Southeast Qta rW of the Southwest Quarter of Section 34, Township
117, Range 23 West of the 5th Principal Meridian, described as follows: Commencing
at a point on the North line of said. Southeast Quarter of Soc duvest Quarter distant
484.2 feat westerly from the Northeast corner theraof; thence South paratlei with the
East'iine of said Southeast Quarter of Southwest Quarter, to the center line of The Old
Chaska Road; thence northeasterly along center line of said road to its intersection with
the following described line:
Commencing at the northeast comer of said Southeast Quarter of the Southwest
Quarter; thence on an assumed bearing of North 89 degrees, 39 minutes, 01
• seconds West along the north line of said Southeast Quarter oMie Southwest
Quarter a distance of 350.00 feet to the point of beginning of the Kne being
described; thence South 7 degrees 06 minutes 08 seconds East to the south lire
of said Southeast Quarter of the Southwest Quarter, and said line there ending..
thence North 7 degrees 06 minutes 08 seconds West along said above described line
to its point of beginning, being. part of Lot 168, Auditor's Subdivision Number 133,
Hennepin County, Minnesota, Excepting therefrom that portion of the premises above
described which lies northwesterly of the Southwesterty line of State Highway No. 7.
PROPOSED SVOBOOA DESCRIPTION
That part of Lot 168, Auditor's Subdivision Number 135, Hennepin County, Minnesota;,
which lies East of the following described line:
Conxnencing at the northeast corner of said Southeast Quarter of the Southwest
Quarter, thence on an assumed bearing. of North 89 degrees. 39 minutes, 01
seconds West along the north line of said Southeast Quarter of the Southwest
Quarter a distance of 350.00 feet to the point of beginning of the line being
described; thence South 7 degrees 06 minutes 08 seconds East to the south line
of said Southeast Quarter of the Southwest Quarter, and said line there ending-
EXCEPT that part thereof lying North of State Highway Number 7
Exhibit B
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 - (612) 474 -3236
FAX (612) 474 -0128 - www.state.net /shorewood - cityhalI@shorewood.state.net
MEMORANDUM
TO: Mayor and City Council
James Hurm, City Administrator
FROM: Larry Brown, Director of Public Works
• DATE: June 4, 1998 i
RE: Consideration of a Motion to Adopt a Resolution Accepting Bids and Awarding of
the Contract - Strawberry Lane Pavement Reclamation Project.
Attachment 1 is the bid tabulation for the Strawberry Lane Pavement Reclamation Project (City
Project 95 -17).
Hardrives Inc. is the low bidder at $194,554.00, and is known to be a competent responsible
contractor. The Engineer's estimate is $220,330.00. Staff is therefore recommending approval of
the award of contract to Hardrives, Inc. Letters of anticipated construction start will be sent to
surrounding residents well in advance of construction.
• A resolution is attached for your consideration.
�«� PRINTED ON RECYCLED PAPER 9
BID TABULATION
FOR
STRAWBERRY LANE STREET IMPROVEMENTS
CITY PROJECT NO. 95 -17
CITY OF SHOREWOOD, MINNESO
BIDS OPENED: 10:00 A.M. ORR- SCHELEN- MAYERON
JUNE 3, 1998 & ASSOCIATES, INC.
CONTRACTOR'.' BID SECURITY TOTAL BID:
Midwest Asphalt Corporation
Valley Paving, Inc.
Buffalo Bituminous, Inc.
Hardrives, Inc.
Kusske Construction Company, Inc.
Northwest Asphalt, Inc.
Midstate Reclamation, Inc.
Schreiner's Trucking, Inc.
•
ENGINEER'S ESTIMATE $220,330
1 HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT T - 1`ION OF
THE BIDS AS RECEIVED CAN:
DATE: June 3, 1998
OSM Project No. 97009.05 'Denotes Corrected Figure
J:\5572.04\S PEC`.B I D TAB
Attachment 1
CITY OF SHOREWOOD
RESOLUTION NO. 98 -
A RESOLUTION ACCEPTING BID AND AWARDING
CONTRACT FOR STRAWBERRY LANE PAVEMENT
RECLAMATION PROJECT
WHEREAS, pursuant to an advertisement for bids for local improvements designated as
Strawberry Lane Pavement Reclamation Project, City Project No. 95 -17, bids were received,
opened on June 3, 1998 and tabulated according to law, and such tabulation is attached hereto
and made a part hereof as Exhibit A; and
WHEREAS, the City Council has determined that Hardrives, Inc., is the lowest bidder in
compliance with the specifications.
0 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Administrator /Clerk are hereby authorized and directed
to enter into a contract with Hardrives, Inc., in the name of the City of Shorewood, Project No.
95 -17, according to the plans and specifications therefor approved by the City Council on file in
the office of the City Administrator /Clerk.
2. That the City Administrator /Clerk is hereby authorized and directed to return
forthwith to all the bidders the deposits made with their bids, except for the deposits of the
successful bidder and the next lowest bidder, which shall be retained until a contract has been
signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th
• day of June, 1998.
ATTEST
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
f
s
MEMORANDUM
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236
FAX (612) 474 -0128 • www.state.net /shorewood • cityhall @shorewood.state.net
TO: Mayor and City Council
James Hurm, City Administrator oz, FROM: Larry Brown, Director of Public Works
DATE: June 4, 1998
RE: Consideration of a Motion to Adopt a Resolution Authorizing the Form of
Agreement With the Petitioners of the Lakeside Watermain Project
Petitioners for the Lakeside Watermain Project (Mr. Bill Wicka and neighbors) have completed the
petition process through the bidding phase of the project. Bids have been received and tabulated.
As part of the continued process to get this project under construction, the petitioners need to
execute a Waiver Agreement stating that they are willing to pay, or have levied against their
property, all construction and administration costs involved to complete the project.
At the time of this report, bids have been received and tabulated. However, the agreements for the
is petitioners have not been finalized for execution. To expedite the process, staff is requesting that the
City Council authorize approval of the form of the agreement with the petitioners, which petitions
the City to collect or levy remaining costs against the subject parcels. Award of the construction
contract, (Agenda item 10b), will be contingent upon the petitioners finalizing this agreement.
A resolution and form of agreement are attached for your consideration.
# /b6k
f 1 PRINTED ON RECYCLED PAPER
CITY OF SHOREWOOD
RESOLUTION NO. 98—
A RESOLUTION AUTHORIZING THE FORM OF AGREEMENT
WITH THE PETITIONERS OF THE LAKESIDE WATERMAIN PROJECT
WHEREAS, Resolution 98 -035 adopted by the City Council on April 27. 1998, Approved
Plans, Specifications, and Estimates for the Lakeside Watermain Improvement, City Project 97 -6
and authorized Advertisement for Bid; and
WHEREAS, Bids were received, opened on May 20, 1998 and tabulated according to
Law; and
WHEREAS, It is the policy of the City of Shorewood that Petitioners for said
improvement project shall execute a Waiver Agreement form, attached hereto as Exhibit A,
requesting that costs for said improvement shall be assessed against their property and waive their
right to appeal said assessment; 0
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood,
Minnesota:
1. City Staff is hereby directed to forward a copy of the Waiver Agreement, attached
hereto as Exhibit A, to each Petitioner for the Lakeside Watermain Project.
2. All completed Waiver Agreements must be returned to the City of
Shorewood by June 30, 1998 for said improvement project to proceed. Failure of the
Petitioners to return all said agreements to the City shall be indication that the project shall
not to be awarded.
is
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8 day
of June, 1998.
TOM DAHLBERG, MAYOR
ATEST
JAMES C. HURM, CITY ADMINISTRATOR
WAIVER AGREEMENT
The undersigned is the owner of property Iocated at
in the City of Shorewood and legally described as
The undersigned together with the owners of other property has petitioned the City of
Shorewood to construct the following public improvement.
and have agreed that 100% of the cost of the improvement be charged against the petitioners'
properties through a combination of special assessments and user charges for water service.
The undersigned understands that the cost of the project may be as much as
and the amount assessed against the undersigned's property may be as much as
The undersigned understand that the project is economically feasible only because the special
assessment which they have agreed to pay is greater than the ordinary special assessment provided
for in the City Code. The undersigned also understand that they will additionally be charged a
connection charge within 30 days after the acceptance of the project by the City Council of
Shorewood.
I* The undersigned understands that state law gives them the right to appeal the levy of
special assessments against their property. The undersigned, for themselves and their successors
and assigns hereby waive any rights to appeal either with respect to the procedure or the amount
of any special assessment which is levied in accordance with the dollar limitations contained in
this agreement.
Dated:
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236
FAX (612) 474 -0128 • www.state.net/shorewood • cityhall@shorewood.state.net
MEMORANDUM
TO: Mayor and City Council
James Hurm, City Administrator
FROM: Larry Brown, Director of Public Works
0 DATE: June 4, 1998
RE: Consideration of a Motion to Adopt a Resolution Accepting Bids and Awarding
Contract for the Lakeside Watermain Project
Bids have been received and tabulated for the Lakeside Watermain Project. Attachment 1 is the Bid
Tabulation.
Kusske Construction Company Inc. is the low bidder for the project with an amount of $29,280.45.
This bid is substantially less than the other bids, or the engineer's estimate. Kusske Construction has
not performed work within the City of Shorewood previously.
References were checked regarding the contractor and found to be in order. The Cities of Chaska
• and Lakeville utilize this contractor as their own contractor for this size construction work. All of the
references responded that Kusske Construction Company is very capable of the proposed work, is
timely in completing the work, and is responsive to correct outstanding punchlist items.
Award of this contract needs to be contingent upon the petitioners entering into the secondary
agreement with the City of Shorewood which states that the petitioners agree to have all costs of
construction and administration levied against their property.
Staff is recommending that the attached resolution awarding the contract to Kusske Construction
Inc. for the Lakeside Watermain Project be approved contingent upon the petitioners entering into an
agreement with the City of Shorewood for all costs of the project.
t.«� PRINTED ON RECYCLED PAPER /D ✓ .
ABULA
FOR
LAKESIDE WATERMAIN EXTENSION
CITY PROJECT NO. 97 -03
CITY O F SHOREWOOD, MINNESOTA
BIDS OPENED: 10:00 A.M.
MAY 21, 1998
ORR- SCHELEN- MAYERON
& ASSOCIATES, INC.
WIDMER, INC. I X $40,387.25
KUSSKE CONSTRUCTION CO., INC. I X $29,280.45
ENGINEER'S ESTIMATE $35,187.75
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT TABULATION
OF THE BIDS AS RECEIVED ON: 1 0
DATE: May 21, 1998
r e
- ' Hurm - City Administrator
Brown - Director of Public Works
Attachment I
CITY OF SHOREWOOD
RESOLUTION NO. 98—
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
LAKESIDE WATERMAIN PROJECT
WHEREAS, Resolution 98 -035 adopted by the City Council on April 27. 1998,
Approved Plans, Specifications, and Estimates for the Lakeside Watermain Improvement, City
Project 97 -6 and authorized Advertisement for Bid; and
WHEREAS, Pursuant to an advertisement for bids for local improvements
designated as Lakeside Watermain Project, City Project No. 97 -06, bids were received, opened on
May 20, 1998 and tabulated according to law, and such tabulation is attached hereto and made a
part hereof as Exhibit A; and
WHEREAS, the City Council has determined that Kusske Construction
Company, Inc., is the lowest bidder in compliance with the specifications.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
1. That the Mayor and City Administrator /Clerk are hereby authorized and directed
to enter into a contract with Kusske Construction Company, Inc., in the name of the City of
Shorewood, Project No. 97 -06, according to the plans and specifications therefor approved by
the City Council on file in the office of the City Administrator /Clerk; contingent upon Petitioners
for said Improvement Project returning completed Waiver Agreement forms by June 30, 1998.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8`
day of June, 1998.
ATTEST
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236
FAX (612) 474 -0128 • www.state.net /shorewood • cityhall@shorewood.state.net
C.
•
MEMORANDUM
TO: Mayor and City Council
James Hurm, City Administrator
FROM: Larry Brown, Director of Public Works
DATE: June 4, 1998
RE: Consideration of a Motion to Adopt a Resolution Accepting The Feasibility Report
and Setting a Date for A Public Information Meeting - Wiltsey Lane Improvement
Project
Attachment 1 is the feasibility report prepared by WSB and Associates, Inc. for the Wiltsey Lane
Improvement Project.
As described in the feasibility report, the existing Wiltsey Lane varies in width from 18 to 22 feet in
width and is approximately 520 feet in length. The cul -de -sac at the westerly terminus is
approximately a 30 foot radius. There are 6 lots on the north side of Wiltsey Lane. The lot at the
north west quadrant of Wiltsey Lane and Pleasant Avenue fronts on Pleasant Avenue. The south
side of the right of way corresponds to the State Trunk Highway 7 right of way..
The proposed roadway section would include 4 inches of bituminous and a minimum of 9 inches of
aggregate base. Existing aggregate materials would need to be tilled and recompacted to insure a
uniform cross section of base materials. This will help minimize damage of frost heaves and
settlements in the future.
The total cost of the project is estimated at $43,982, with costs broken out as follows:
Roadway Construction: $28,975.00
Storm Sewer: $ 1,277.50
Sanitary Sewer $ 2,158.00
Turf Establishment: $ 2,150.00
Signs $ 625.00
Contingency 5% $ 1,759.00
Survey, Design, Admin 20% $ 7 037 00
Total Project Cost $43,982.00
j PRfNTED ON RECYCLED PAPER
It should be noted that $1,750 of the total cost is due to the installation of a sanitary sewer service
that is required at the end of the cul -de -sac, and will be deducted from the total project costs when
considering costs related to the benefiting properties of the project. Therefore, the revised amount
for discussion of the roadway purposes can be approximated by Total Project Cost - $1,750, which
equals $42,234.
The City has three basic scenarios to consider regarding funding alternatives.
L The City funds 0 % of the project costs and assesses the total amount
2. The City funds 100% of the project costs with no assessment to the abutting properties
3. The City funds a portion of the project costs, with the remaining portion being funded by
assessments
As mentioned earlier, there are 6 lots abutting Wiltsey Lane all on the north side with State Trunk
Highway 7 right of way abutting the entire south side of the roadway. The lot at the northeast •
quadrant of Pleasant Avenue and Wiltsey Lane fronts on Pleasant Avenue. It is suggested that
although this lot abuts Wiltsey Lane, that there is little benefit to the property. Therefore, there are 5
properties that directly benefit from the project.
Scenario 1:
If the City Council chooses to have the petitioners fund 100 percent of the costs, the cost per each of
the 5 lots would be:
Cost per benefited lot: $42 = $8,446.80
5
Scenario 2
0
If the City Council chooses to fund 100% of the costs, the assessments against the property would
zero. The local roadway fund would fund the entire cost of the project (less sanitary se er items to
e funded from the sanitary sewer fund).
Scenario 3:
There are any number of different ways to derive a reasonable apportionment of costs to be divided
amongst the abutting property owners. It is suggested that since the State Highway 7 right of way
abuts approximately half of the roadway frontage, the City would pick up 50 percent of the roadway
costs. The 5 property owners would then be assessed the remaining 50 percent of the roadway
costs. Based upon this method, costs would be broken out as follows:
Local Roadway Fund: $42.234 = $21,117
2
Amount Assessed $42,234 = $4,223.40 per lot
per Lot 2 * 5 lots
Recommendations:
It is worthwhile noting that the purchaser of a property, under today's development standards, pays
for the initial construction of a paved roadway as part of the lot purchase price. When the property
around Wiltsey Lane was platted in 1956, it is safe to assume that the standard was not a paved
roadway, but a gravel roadway. Therefore, it is very likely that the residents living along Wiltsey
Lane have paid the cost of a gravel roadway in the purchase price of their lot, and not a paved
roadway.
It is the recommendation of this report that Scenario 3 be chosen which outlines that a portion of the
costs would be assessed against the benefiting property owners.
Staff is seeking the City Council's input with regard to the method of funding that is desirable. In
addition, it is suggested that June 17, 1998 be slated for a public information meeting from 6:30 to
7:30 PM. A resolution is attached for your consideration.
•
Ll
This memorandum reflects the body of the feasibility report. Because of technical difficulties, the
actual feasibility report and resolution will be provided under separate cover.
•
0
MEMORANDUM
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236
FAX (612) 474 -0128 • www.state.net /shorewood • cityhalI@shorewood.state.net
TO: Mayor and City Council
James Hurm, City Administrator
FROM: Larry Brown, Director of Public Works
DATE: June 4, 1998
RE: Consideration of a Motion to Adopt a Resolution Accepting The Proposal from Safe
Assure Consultants
The lake area communities Directors of Public Works have been working together the last 12 months
to streamline the training and safety process that is required by the Occupational Safety and Health
Association (OSHA) for all Departments of Public Works, municipal buildings, and staff members.
As a sampling, OSHA mandates that all of the Public Works employees be trained and certified in the
following areas:
Emergency Response Preparedness
Hearing Conservation
Entry of Confined Space
Employee Right to Know
Power Industrialized Trucks
AWAIR Program
Fitting and use a Respirator
Lock Out Tag Out
Cranes, Chains, and Slings
Personal Protective Equipment
Blood Borne Pathogens
Equipment Operation Certification
Federal regulations state that all policies ranging from response to a building fire, to operation of a
front end loader are to have a written procedure in accordance to OSHA standards. In addition, the
City must be able to document that staff members are certified in the appropriate areas. In the event
of an inspection by OSHA representatives, staff members are required to produce documentation
which shows the written procedure for the topic of questions, and the certifications acknowledging
that staff members have been adequately trained.
Through the joint research project of the lake area communities, a firm known as Safe Assure
Consultants has been chosen to work with all of the cities jointly. By working together, costs of
assessments and training sessions can be kept to a minimum. Representatives of Safe Assure have
worked with this group to outline a program specific to each municipality, while taking advantage of
sessions that can be completed as one or two large groups.
t PRINTED ON RECYCLED PAPER,
As part of this proposal, Safe Assure Consultants will perform two simulated OSHA inspections for
eve ry building owned or operated by the City of Shorewood. This first inspection will identify
problems that need to be corrected in accordance to OSHA and Federal Rules. A second inspection
will be completed as a follow up to insure that items have been corrected properly.
Safe Assure will also perform an assessment of all of the equipment the City possesses to provide the
necessary OSHA documentation and certification program for employees, as appropriate. Training
sessions would also be performed 4 hours, every other month.
Costs for the services outlined in the proposal are $2,532.60. This price reflects a discount for the
communities working together as a group. If approved, star is suggesting that $1,200 be utilized
from the City Engineer's conference dollars already budgeted, with the remaining portion being
funded from the contingency fund.
A resolution is attached for your consideration. 0
0
illoposal Iro
'o.
0
•
LA
LMssure
Mconsultants
Attachment l
City of Shorewood
1998 TENTATIVE TRAINING SCHEDULE
April
OSHA RECORDKEEPING
AS REQUIRED j
MONITORING
SAFEASSURE
SIMULATED OSHA INSPECTION
SAFEASSURE
A.W.A.I.R.
ALL PERSONNEL
EMERGENCY ACTION PLAN
ALL PERSONNEL
May
June
HEARING CONSERVATION
ALL PERSONNEL
CONFINED SPACE
AS REQUIRED
0
July
August
EMPLOYEE RIGHT TO KNOW
AS REQUIRED
(SPECIFIC)
EMPLOYEE RIGHT TO KNOW
ALL PERSONNEL
(GENERAL)
September
October
RESPIRATORS
AS REQUIRED
L.O.T.O.
ALL PERSONNEL
November
or
December
CRANES -CHAINS -SLINGS
AS REQUIRED
P.P.E.
ALL PERSONNEL
SIMULATED OSHA INSPECTION
SAFEASSURE
January 1999
February
GENERAL SAFETY REQUIREMENTS
ALL PERSONNEL
1999
POWERED INDUSTRIAL TRUCKS
AS REQUIRED
QUIZ
ALL PERSONNEL
The United States Department of Labor, Division of Occupational Safety and Health
Administration and the Minnesota Department of Labor, Division of Occupational Safety and
Health Administration require employers to have documented proof of employee training and
written procedures for certain specific standards. The attached addendum and training
schedule clarifies written and training requirements.
The required standards that apply to The City of Shorewood are listed below:
A.W.A.I.R. MN Statute 182.653
"An employer covered by this section must establish a written Work place Accident &
Injury program that promotes safe & healthful working conditions...... "
EMERGENCY ACTION PLAN 29 CFR 1910.35 THRU .38
"The emergency action plan shall be in writing and shall cover the designated actions
employers & employees must take to insure employee safety from fire & other
emergencies".
CONTROL OF HAZARDOUS ENERGY -- 29 CFR 1910.147 &
MN Statute 5207.0600
"Procedures shall be developed, documented & utilized for the control of potentially
hazardous energy when employees are engaged in the activities covered by this section ".
HAZARD C0NEM UNICATIONS 29 CFR 1910.1200 &
0 MN Statute 5206.0100 thru 5206.1200
"Evaluating the potential hazards of chemicals, and communicating information concerning
hazards and appropriate protective measures to employees may include, but is not limited
to, provision for.- development & maintaining a written hazard communication program for
the work place... "
RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES 29
CFR 1904
"Each employer shall maintain in each establishment a log and summary of all
occupational injuries and illnesses for that establishment............ "
POWERED INDUSTRIAL TRUCKS 29 CFR 1910.178
"Only trained and authorized operators shall be permitted to operate a powered industrial
truck. Methods shall be devised to train operators in the safe operation of Powered
Industrial Trucks ".
CONFINED SPACE 29 CFR 1910.146
If the employer decides that its employees will enter permit spaces, the employer shall
develop and implement a written permit space program........
RESPIRATORY PROTECTION 29 CFR 1910.134
Written standard operating procedures governing the selection and use of respirators shall
be established. 0
OCCUPATIONAL NOISE EXPOSURE 29 CFR 1910.95
The employer shall institute a training program for all employees who are exposed to
noise at or above an 8 -hour time weighted average of 85 decibels, and shall ensure
employee participation in such a program.
BLOODBORNE PATHOGENS 29 CFR 1910.1030
Each employer having an employees) with occupational exposure as defined by paragraph
(b) of this section shall establish a written Exposure Control Plan designed to eliminate o
minimize employee exposure.
GENERAL DUTY CLAUSE PL91 -596
"Hazardous conditions or practices not covered in an O. S. H.A. Standard may be covered
under section 5(a)(1) of the act, which states: Each employer shall furnish to each of
{their) employees employment and a place of employment which is free from recognized
hazards that are causing or are likely to cause death or serious physical harm to {their)
employees. "
In the interest of Quality Safety Management, it is recommended that employee training also be
provided for the following Subparts. (Subparts represent multiple standards)
1926 Subpart C - General Safety and Health Provisions
1926 Subpart D - Occupational Health and Environmental Controls
1926 Subpart E - Personal Protective and Life Saving Equipment
1926 Subpart F - Fire Protection and Prevention
1926 Subpart H - Materials Handling, Storage, Use, and Disposal
1926 Subpart I - Tools - Hand and Power
1926 Subpart K - Electrical
1926 Subpart N - Cranes, Derricks, Hoists, Elevators, and Conveyors
1926 Subpart P - Excavations
1926 Subpart X - Ladders
1926 Subpart Z - Toxic and Hazardous Substances
1910 Subpart D - Walking- Working Surfaces
1910 Subpart G - Occupational Health and Environmental Control
1910 Subpart H - Hazardous Materials
1910 Subpart I - Personal Protective Equipment
1910 Subpart J - General Environmental Controls
1910 Subpart K - Medical and First Aid
1910 Subpart L - Fire Protection
1910 Subpart M - Compressed Gas and Compressed Air Equipment
1910 Subpart N - Materials Handling and Storage
1910 Subpart O - Machinery and Machine Guarding
1910 Subpart P - Hand and Portable Powered Tools and Other Hand -Held
Equipment
1910 Subpart Z - Toxic and Hazardous Substances
•
* *Subpart K Medical and First Aid
SafeAssure Consultants employs certified First Aid /CPR instructors and will provide First
Aid /CPR training to The City of Shorewood employees in accordance with the standards required
by the American Heart Assoc., the American Red Cross and the National Safety Council. Rates
for the program will be quoted and agreed upon under se aratg cover
All training will meet or exceed all State and/or Federal OSHA requirements.
These programs /policies and procedures listed on the addendum do not include the cost of
hardware such as labels, signs, etc. and will be the responsibility of The City of Shorewood to
obtain as required to comply with OSHA standards.
Our training year will begin on the signing of this proposal. Classroom training will be
accomplished at a time convenient to most employees /management and so selected as to disrupt
the workday as little as possible.
All documents produced by SafeAssure Consultants for The City of Shorewood are for the sole
and express use of The City of Shorewood and its employees and not to be shared, copied or used
by any division, department, subsidiary or parent organization without the prior written approval
of SafeAssure Consultants.
It is always the practice of SafeAssure Consultants to make modifications and /or additions to your
program when necessary to comply with changing OSHA standards /statutes. These changes or
additions, when made during a contract year, will be made at no additional cost to The City of
Shorewood
SafeAssure consultants does not take responsibility for financial loss due to OSHA. fines or any
other factors within The City of Shorewood
•
•
ADDENDUM
SAFETY PROGRAM RECOMMENDATIONS
City of Shorewood
Written Programs & Training
A.W.A.I.R. (A Workplace Accident and Injury Reduction Act)
• write site specific program
• documented training of all personnel
. • accident investigation
• two documented simulated OSHA inspections
• safety committee advisor
Employee Right to Know/Hazard Communication
• write site specific program
• documented training of all personnel (general and specific training)
• various labeling requirements
• create and maintain hazardous substance list
• create and maintain MSDS manual
• Lock Out/Tag Out (Control of Hazardous Energy)
• write site specific program
• documented training of all personnel
• write and post procedures for all applicable machinery
Emergency Action Plan
• write site specific program
• documented training of all personnel
• develop and promote procedures and maps
• conduct documented practice drills
SAFETY PROGRAM RECOMMENDATIONS
City of Shorewood
Written Programs & Training
A.W.A.I.R. (A Workplace Accident and Injury Reduction Act)
• write site specific program
• documented training of all personnel
• accident investigation
• two documented simulated OSHA inspections
• safety committee advisor
Employee Right to Know/Hazard Communication
• write site specific program
• documented training of all personnel (general and specific training)
• various labeling requirements
• create and maintain hazardous substance list
• create and maintain MSDS manual
Lock Out/Tag Out (Control of Hazardous Energy)
• write site specific program
• documented training of all personnel
• write and post procedures for all applicable machinery
Emergency Action Plan
• write site specific program
• documented training of all personnel
• develop and promote procedures and maps
• conduct documented practice drills
Bloodborne Pathogens
• write site specific program
• documented training of all E.R.T. personnel
• conduct documented practice trauma drills
Powered Industrial Trucks
• write site specific program
• documented training of all personnel
• required licensing
Respiratory Protection
• write site specific program
• documented training of all personnel
• required fit tests
Hearing Conservation (Occupational Noise Exposure)
• write site specific program
• documented training of all personnel
• decibel testing and documentation
Cranes-Chains-Slings
• write site specific program
• documented training of all personnel
Personal Protective Equipment
• write site specific program
• documented training of all personnel
Confined Space
• write site specific program
• documented training of all personal
General Safety Requirements
• write site specific program
• documented training of all personnel
Miscellaneous
• Workplace Hazard Assessment
• training manual maintenance
• documented foot - candle readings
• OSHA recordkeeping
• General Duty Clause
• assistance during an actual OSHA inspection
• general safety recommendations
•
•
During the twelve -month duration of this program, SafeAssure Consultants will act as a consultant
to, and /or perform the function of Safety Manager for The City of Shorewood
U
The options of payment for all required programs and procedures are listed below.
❑ Option One
Total cost
Discount if paid on signing
Total if paid on signing
10%
_ $2,814.00
281.40
_ $2 9 532.60
Date
Date
Date
The City of Shorewood
SafeAssure Consultants
SafeAssure Consultants
❑ Option Two
The total cost without discount is $2,814.00 payable in four quarterly payments of $703.50. The
first payment due on the signing of this proposal.
The City of Shorewood
SafeAssure Consultants
SafeAssure Consultants
Date
Date
Date
The above options and cost analysis are valid through 30 days of proposal date.
"Sr{fety Wise We Specialize"
CITY OF SHOREWOOD
RESOLUTION NO. 98—
A RESOLUTION ACCEPTING PROPOSAL FOR
SAFE ASSURE CONSULTANTS
WHEREAS, the Occupational Health and Safety Administration (OSHA) mandates that
employees be adequately informed with written procedures and trained in general safety
guidelines within the scope of their job duties; and
WHEREAS, the Lake Area Communities have requested a proposal from Safe Assure
Consultants for professional services, to evaluate and advise the City of necessary programs,
procedures, and training to meet or exceed OSHA and Federal Regulations, as it relates to safety;
and
WHEREAS, Where it is the recommendation of the Director of Public Works that the
proposal of Safe Assure Consultants dated April 8, 1998 be accepted;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
1. That the Mayor and City Administrator are authorized to enter into an
agreement for professional consulting services with Safe Assure Consultants to
provide services as outlined in Exhibit A, for the City.
2. Funding for said services will divided between fund 10 -613 7 (travel, conference and
schools) and the contingency fund in the amounts of $1,200.00 and $1,332.60
respectively.
•
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8`
day of June, 1998.
ATTEST TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
SAFETY PROGRAM RECOMMENDATIONS
City of Shorewood
Wrist.-In Programs & Training
A.W.A.I.R. (A Workplace Accident and Injury Reduction Act)
• write site specific program
• documented training of all personnel
• accident investigation
• two documented simulated OSHA inspections
• safety committee advisor
Employee Right to Know/Hazard Communication
• write site specific program
• documented training of all personnel (general and specific training)
• various labeling requirements
• create and maintain hazardous substance list
• create and maintain MSDS manual
Lock Out/Tag Out (Control of Hazardous Energy)
• write site specific program
• documented training of all personnel
• write and post procedures for all applicable machinery
Emergency Action Plan
• write site specific program
• documented training of all personnel
• develop and promote procedures and maps
• conduct documented practice drills
a _X t i i �i ► i ��.,
Bloodborne Pathogens
• write site specific program
• documented training of all E.R.T. personnel
• conduct documented practice trauma drills
Powered Industrial Trucks
• write site specific program
• documented training of all personnel
• required licensing
Respiratory Protection
• write site specific program
• documented training of all personnel
• required fit tests
Hearing Conservation (Occupational Noise Exposure)
• write site specific program
• documented training of all personnel
• decibel testing and documentation
Cranes - Chains- Slings
• write site specific program
• documented training of all personnel
Personal Protective Equipment
• write site specific program
• documented training of all personnel
Confined Space
• write site specific program
• documented training of all personal
General Safety Requirements
• write site specific program
• documented training of all personnel
•
•
Miscellaneous
• Workplace Hazard Assessment
• training manual maintenance
• documented foot - candle readings
• OSHA recordkeeping
• General Duty Clause
• assistance during an actual OSHA inspection
• general safety recommendations
•
During the twelve -month duration of this program, SafeAssure Consultants will act as a consultant
to, and /or perform the function of Safety Manager for The City of Shorewood
The options of payment for all required programs and procedures are listed below.
❑ Option One
Total cost = $2,814.00
Discount if paid on signing 10% _ -$281.40
Total if paid on signing = $2,532.60
The City of Shorewood Date
SafeAssure Consultants Date
SafeAssure Consultants Date
❑ Option Two
The total cost without discount is $2,814.00 payable in four quarterly payments of $703.50. The
first payment due on the signing of this proposal.
The City of Shorewood
SafeAssure Consultants
SafeAssure Consultants
Date
The above options and cost analysis are valid through 30 days of proposal date.
Date
Date
"Safety Wise We Specialize"
CITY OF
SHOREWOOD
MEMORANDUM
TO:
FRONT:
DATE:
RE:
FILE NO.
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 -8927 • (612) 474 -3236
FAX (612) 474 -0128 • www.state.net/shorewood • cityhall@shorewood.state.net
Mayor and City Council
Brad Nielsen
6 June 1998
Waterford HOA - Request to Lease or Purchase Public
Property for Entry Sign Monument
405(Misc.)
Kevin G. Norby & Associates has requested, on behalf of the Waterford Homeowner's
Association, that the Association be allowed to either lease or purchase an outlot currently
owned by the City. The subject property is Outlot E, Waterford, located in the northwest
corner of the intersection of Covington Road and Old Market Road (see Site Location map -
Exhibit A, attached). The Association would like to erect an entry monument sign as
explained in a letter from Jeff Feece, dated 1 June 1998 (see Exhibit B).
The property is a remnant from the City's purchase of the Silverwood Park property. It
was severed from the park when Old Market Road was platted. Staff has done a -
preliminary investigation on this request and suggests that there may be some merit in
selling the outlot. Before spending more time on this issue, some direction from the
Council as to its willingness to dispose of the property is needed. If the Council is willing
to consider the sale of the property to the HOA, a public hearing can be scheduled for the
first meeting in July.
Another option would be to lease the site to the Association. If that is preferable to the
Council, staff will obtain information as to a reasonable lease rate.
If you have any questions relative to this matter, please do not hesitate to contact me prior
to Monday night's meeting.
cc: Jim Hurm
Larry Brown
John Dean
Jeff Fleece
Sa PRINTED ON RECYCLED PAPER
°
(26) ° (27) - (28) (29) s
1
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e �P � _ lot. +a 1zs
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\0'
It 135.82 97.21 146. i. 4 _�b• _
OF THE ' \Ol 9S•M I 6
78 54 ` 3 _
RESURRECTION
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(�a (�1�/1I� 1�(�M (34) N89.21'74•w
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.., 3i. 435.52 �I 135 94.2598.. _ 0.• A �/ ��9 jr+ (22)
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•,( 13) 1
- 59.4.,9.E :5• ;e 1i:.� 371.33 0 = 4 • j° > > 07 <
< 2. c6 20.06.::. 1 i N o 11
254.:+ 7.91 9
t. 57.::. 40 +0 2 13 (20) ,(� (.C) i $ a /1; P` • ��'-
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128.15 X 110 149.47 f45 a' 721.53 - 1 7. i zI .JJ r
.11. i 4 0 6].5 u 0 82 08 854. 11 W : � T : _, 25 "JJ r 6>•
178 � 97.859? 3 - h (• � • (I1) j
Q 1 ■ _ , _ +��Y t l
(7) ����� i 1609] T(3J)
2 yf o 2 2� J� V i� a ''r y ✓✓ $11 (10 8 2 W
(e) ,6j. 3 � g . /'�•+ � S •b. 9 '?q t J• o � ` s 1 'T' 0 / 1 2
3�
218 71 a ` 007107 D
144 -2
7 5 77 136. 1 I ti`b Ol 8 :... • 2- , jJ� \ (15) 4 S $. 152
9 64.44 A - (37)
s y . I�/G�. 4a J. ''S OJ2 (6) 147,`-
9 h
9 p jJ G9 / Q Q a
(� S.H
(4) �J r ^ ! J r>• 33 ,:f7 :: .'•36.07 b
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(07.47
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N
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o � s
5 • � � O H
� w a
f. .__.... 416.7 ........ I ;`�
2 Exhibit A
la) (2) SITE LOCATION
Outlot E, Waterford
GOVT LOT 4
JUN -02 -98 MON 11:22 M.KAWELL & K.NORBY 612 938 033
Kevin G. Norby & associates, Inca
.Tune 1, 1998
Shorewood City Council, c/o Brad Nielsen
5755 Country Club Road
Shorewood, Minnesota 55351
Dear Council Members,
The Waterford home owners association is currently in the process of planning beautification projects
for the Waterford area. The purpose of such projects is to create a greater sense of neighborhood for
those who live in and pass through Waterford. These projects will include landscaping and entry
signage in various areas throughout the neighborhood.
During the design process we have determined that the area located on the northwest comer of Old
Market Road and Covington Road would be ideal for installation of an entry sign and landscape
plantings. We believe that these improvements will enhance the neighborhood identity and provide
continuity with other parts of the project. The property described above is currently owned by the
City of Shorewood.
We would like to propose a landscape easement created on this parcel that would be maintained by
the home owners association. We have discussed the site location and more specifically what might
be proposed on it with the city engineering and planning staff. The staff has recommended to us that
we write this letter to you requesting that you grant the Waterford home owners association the option
to either purchase or lease the piece of land.
Please review the above mentioned options. We appreciate your consideration of this matter and hope
we can come to some agreement.
Sin ely,
Feece
Kevin G. Norby Associates
Consultant for the Waterford homeowners association.
P.0
10901 Red Circle Drive I Suite 1251 tiiinnetonka, Minnesota 55343 / ( 612) 9 Exhibit B
REQUEST LETTER
Dated 1 June 1998
• MAY -26 -98 MON 14:13 M.KAWELL & K.NORBY 612 938 9337
• P.91
Post - it' Fax Note 7871 Date
I TO From
coir" ' o f Co.
6!z8
J,axow Pyw
t�
� ^ I
2
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e
r �
V\
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V
b
CITY OF SHOREWOOD
RESOLUTION NO. 98—
A RESOLUTION MAKING APPOINTMENTS TO
THE PLANNING COMMISSION FOLLOWING AMENDMENT TO THE
CITY CODE MAKING IT A FIVE MEMBER COMMISSION
WHEREAS, the Ordinance No. 336 adopted May 26, 1998, amends Section 201
of the City Code changing the membership of the Planning Commission from seven to five
members; and
WHEREAS, said ordinance stipulates that current Planning Commission
appointments terminate June 12, 1998 and new appointments take effect June 13, 1998.
NOW, THEREFORE BE IT RESOLVED that the following appointments
will take effect June 13, 1998:
Deborah Panas - Borkon
through December 31, 1998
Neil Anderson
through December 31, 1999
. Patrick Collins
through December 31, 1999
Jeff Bailey
through December 31, 2000
Paula Callies
through December 31, 2000
BE IT FURTHER RESOLVED that the City Council makes the following
position appointments for the remainder of the year 1998:
Planning Commission
Chairperson Deborah Panas - Borkon
Vice Chairperson -to be recommended by the Planning Commission
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY
• OF SHOREWOOD this 8th day of June, 1998.
ATTEST
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
�w
v�� MI NNf TO �'j'
7
• •
M
SAYE T� YE LAKE
1
V,V �TION
BOARD MEMBERS
Douglas E. Babcock
Chair, Tonka Bay
Bert Foster
Vice Chair, Deephaven
Eugene Partyka
Secretary, Minnetrista
Craig Nelson
Treasurer, Spring Park
Andrea Ahrens
Mound
Bob Ambrose
Wayzata
Kent Dahlen
Minnetonka Beach
Craig Eggers
Victoria
ovE Gilman
Excelsior
Greg Kitchak
Minnetonka
Ili McMillan
Orono
Robert Rascop
Shorewood
Herb J. Suerth
Woodland
Sheldon Wert
Greenwood
LAKE MINNETONKA CONSERVATION DISTRICT
2500 SHADYWOOD ROAD, SUITE 19 • EXCELSIOR, MINNESOTA 55331 • TELEPHONE 612/471 -9588 • FAX 612/471 -0632
Gregory S. Nybeck, EXECUTIVE DIRECTOR
May 29, 1998 JUN 1,9,98 ;� 1
L By
TO: LMCD Member Cities
LMCD Board of Directors
FROM: Greg Nybeck, Executive Director
SUBJECT: 1999 Draft LMCD Budget
Enclosed is a copy of the 1999 Draft LMCD Budget for your review. A
meeting has been scheduled at NOON on Friday, 6/5/98 in the LMCD
conference room to review and allow your input on it.
Under its enabling act, the LMCD is required to adopt a budget before July
1 of each year for the upcoming calendar year. If any city objects to the
budget, the LMCD is required under its enabling legislation to hold a
hearing to consider these objections.
The LMCD values your input and believes it is a key element in our budget
process. I strongly encourage you to attend the meeting scheduled for
6/5/98. A light lunch will be provided for those that attend.
I look forward to your attendance at this meeting!
t,
to
50% Recycilld Content
20% Post Consumer Waste
Web Page Address: http: / /www.winternet.com / -Imcd/
E -mail Address: Imcd @winternet.com
*kI5D
DRAFT
LAKE MINNETONKA CONSERVATION DISTRICT
1999 BUDGET
1996
1996
1997
1997
1998
1998
1999
................................................................................... ...............................
Bud e
Bu t
Actual
Budget
Actual
Budget et
YTD 3/31
Budget
9
1. Administration
a) LMCD Communities Admn Levy
111,800
109,564
80,524
80,524
109,640
30,239
104,448
b) Reserve Fund Contribution
0
0
48,000
0
0
0
15,000
c) Court Fines
40,000
40,238
40,000
43,173
40,000
9,732
40,000
d) Licenses
86,000
119,182
86,000
105,103
100,000
87,554
100,000
e) BWSE
2,100
f) Interest, Public Funds
8,000
8,265
8,000
11,398
8,000
4,022
10,000
g) Other Income
0
9,557
1,000
3,687
2,000
5,591
2,000
SUB -TOTAL ADMINISTRATION
245,800
286,806
263,524
243,885
259,640
137,138
273,548
2. Exotics Management
a) LMCD Communities Exotics Mgmt Levy
29,500
28,910
67,500
67,501
64,500
17,789
42,000
b) Other Public Agencies
24,500
24,500
24,500
23,854
24,000
0
24,000
c) Private Solicitation
1,000
0
1,000
0
1,000
0
0
Reserve Fund Allocation
50,000
0
12,000
0
5,500
0
.20,000
Interest
10,000
10,092
12,000
8,021
12,000
4,679
8,000
B -TOTAL EXOTICS MANAGEMENT
115,000
63,502
117,000
99,376
107,000
18,258
94,000
W AL REVENUES
360,800
350,308
380,524
343,261
366,640
155,396
367,548
iFtir' F, .;t,^`: < ^.;2k.'£',i;r t <:a <r•:f+,G:;:::;i:;::;k::' <y
(• Y. �. M .l��iYR�•:f:::j:<v:ti >ii}:i, i:v::::ti<:;;:;:::; $n':r:i{��rj is«v:, { {iib':: }( :;5:
ADMINISTRATION :,..;:..:,.:,,,,.:,:.,:...,.,.,,::. ..:,,:,........,..,,,,:,::,,,:. ,.
1. Personnel Services:
a) Salaries
106,000
106,424
111,418
91,884
95,480
25,249
102,500
b) Planning /Special Projects Intern
0
0
c) Employer Benefit Contributions
18,000
19,640
18,646
15,477
16,618
5,393
18,668
SUB -TOTAL PERSONNEL SERVICES
124,000
126,024
130,064
107,361
112,098
30,642
121,168
2. Contractual Services:
a) Office Lease & Storage
12,200
15,031
17,160
18,272
17,952
4,473
18,000
b) Professional Services
10,000
11,076
10,000
10,988
10,000
2,175
240
SUB -TOTAL CONTRACTUAL SERVICES
22,200
26,107
27,160
29,260
27,952
6,648
18,240
Office & Administration:
0 Office, General Supplies
4,500
4,755
4,500
3,035
5,000
509
4,500
b) Telephone
2,000
3,253
2,000
4,006
4,140
995
4,440
Postage
4,800
3,750
5,000
3,175
4,500
900
4,350
Printing, Publications, Advertising
2,000
2,192
2,500
2,187
2,500
0
2,500
e) Maintenance, Office Equipment
2,000
1,643
2,000
2,470
2,000
997
2,500
f) Subscriptions, Memberships
300
65
300
1,034
450
198
450
g) Insurance, Bonds
7,500
6,382
7,000
6,705
6,000
0
7,000
h) Public Information, Legal Notices
2,000
2,151
2,000
2,099
2,000
278
2,000
i) Mileage, Expenses, Training
1,500
1,313
1,500
1,280
1,500
478
1,500
j) BWSE Expenses
794
2,100
k) Winternet
75
300
1) WebPage /Internet Maintenance /Service
0
1,000
SUB -TOTAL OFFICE & ADMINISTRATION
26,600
25,504
26,800
26,785
28,090
4,430
32,640
4. Capital Outlay:
a) Furniture, Equipment
1,000
0
1,000
262
1,000
0
1,000
b) Computer software & hardware;
2,500
7,475
10,000
2,279
2,500
43
2,000
training
SUB -TOTAL CAPITAL OUTLAY
3,500
7,475
11,000
2,541
3,500
43
3,000
5. Legal:
a) Legal Services
22,000
19,717
20,000
15,268
20,000
7,155
20,000
b) Prosecution Services
27,000
28,246
28,000
31,028
30,000
17,597
32,000
c) Henn. County Room & Board
6,000
1,695
3,000
3,180
3,000
1,129
4,000
d) Recodification /Zoning
0
7,500
0
7,500
SUB -TOTAL LEGAL
55,000
49,658
51,000
49,476
60,500
25,881
63,500
6. von ractZervices /Studies:
a) Mgmt Plan Implementation
14,500
26,833
5,000
6,050
10,200'
209
0
b) Boater Ed. Pilot Program
0
0
5,000
0
0
0
0
c) Record Archival
0
0
7,500
0
10,000
0
0
d) Access /Channel Signage
20,000
SUB -TOTAL CONTRACT SERVICES /STUDIES
14,500
26,833
17,500
6,050
20,200
209
20,000
7. Contingency
10,853
6,000
177
15,000
TOTAL ADMINISTRATIVE EXPENSES
245,800
261,601
263,524
232,752
259,640
68,030
273,548
1996 1996
Budget Actual
EXOTICS MANAGEMENT
1. Weed Harvesting Operational Exp.:
1997
1997
1998
1998
1999
Budget
Actual
Budget
YTD (3/31)
Budget
a) Salaries & Employer Taxes /Insurance
35,000
30,533
35,000
22,034
32,000
b) Trucking Contract
26,000
10,913
21,000
12,804
15,000
c) Administrative
4,000
1,091
1,000
1,539
1,000
d) Operational Supplies
20,000
17,589
22,000
14,641
20,000
e) Contract Services
15,000
15,396
16,000
18,420
19,000
0 Heavy Growth Season Extension
15,000
8,447
7,000
0
8,000
SUB -TOTAL WEED HARVESTING OP. EXP.
115,000
83,969
102,000
69,438
95,000
2. Zebra Mussel Operational Exp.:
0
0
15,000
989
12,000
TOTAL EXOTICS MANAGEMENT EXPENSES
115,000
83,969
117,000
70,427
107,000
TOTAL DISBURSEMENTS
360,800
345,570
380,524
303,179
366,640
Save the Lake Program Income:
0 a) Private Donations
b) Other Income
c) Interest
B -TOTAL SAVE THE LAKE INCOME
Save the Lake Program Expenses:
a) Administrative
b) Program
SUB -TOTAL SAVE THE LAKE EXPENSES
INFORMATIONAL:
EWM Equipment Depreciation
•
•
0
0
73
3
0
0
76
0
76
68,106
27,000
25,015
27,000
33,873
30,000
55
2,000
698
1,000
3,941
1,800
0
4,500
2,425
4,000
7,020
7,000
690
33,500
28,138
32,000
44,834
38,800
745
4,000
4,912
3,700
2,723
3,700
196
36,723
19,776
28,300
18,319
35,100
2,042
40,723
24,688
32,000
21,042
38,800
2,238
35,000 35,000 35,000 35,000 12,000
IC
30,000
15,000
1,000
15,000
20,000
8,000
79,000
15,000
94,000
367,548
35,000
DRAFT
LAKE MINNETONKA CONSERVATION DISTRICT
1999 BUDGET
The following assumptions were made in the preparation of the draft 1999 LMCD Budget:
r••..:o:royr:r+riii rr.:... r 1.. / /rrJy /•1f,Y /.d ui %!'7rr' / :'r:S?L,
w• it ::'rri rr r.•.rn. � a? r
Salaries (la)
Executive Director
Admin. Tech.
Admin. Asst.
Admin. Clerk
Current
$42,000
$29,500
$22,000
$11.20 per hour
1999
$42,000
$29,500
$22,000
$9,000
$102,500
Employer Benefit
Contributions (lb)
P. E. R. A. (4.75 %)
P.E.R.A. Life Ins.
Unum Life Ins.
F.I. C. A. & Medicare
Medical Ins.
Office Lease & Storage (2a)
Office & storage ($1,500 /mo.)
Off -site storage
Telephone (3b)
U.S. West
AT &T
•
Insurance, Bonds (3g)
Property
Inland Marine
Municipal Liability
Excess Liability w/ Waiver
Bond
Access /Channel Signage (6d)
Public Accesses
Channels
Bridges
$4,868.75
$432.00
$64.80
$7,841.25
$5,461.20
$18,668.00
$18,000.00
$240.00
$18,240.00
$4,200.00
$240.00
$4,440.00
$150.00
$1,100.00
$4,000.00
$1,500.00
$250.00
$7,000.00
$13,000.00
$5,000.00
$2,000.00
$20,000.00
Contingency (8)
Salaries, Prof. Services, Moving Exp., etc $15,000.00
.YtA:? } tr'�:X{K %n•4ffy??::: {. /.n: ?�i }:: /.•fiy?:'f.`h2�ri'r.��r,D
'f f :rti: /.::�:
•
EWM Salaries & Employer
Taxes /Insurance (la)
Salaries
$25,000.00
F.I.C.A. & Medicare (7.65 %)
$2,300.00
Insurance (Auto & Workers Comp.)
$2,700.00
$30,000.00
Zebra Mussel Program (2)
Salaries
$2,000.00
F.I.C. A.
$230.00
Insurance
$1,000.00
Operation Supplies
$1,000.00
Public Education
$10,000.00
Contingency
$770.00
$15,000.00
VU f i•t%"/fr•�
Administration
EWM/Exotics
1998
12/31/97 Balance
$138,282
$167,691
Budgeted Reserve Fund Allocation
$0
$5,500
Transfer to Equip. Repl. Fund
$0
$12,000
$138,282
$150,191
1999
Projected 12/31/98 Balance
$138,282
$150,191
Reserve Fund Allocation
$15,000
$20,000
Transfer to Equip. Repl. Fund
$0
$35,000
Projected 12/31/99 Balance
$123,282
$95,191
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CHECK APPROVAL LISTING FOR JUNE 8, 1998 COUNCIL MEETING
CHECKS ISSUED SINCE MAY 27, 1998
CK NO
TO WHOM ISSUED
PURPOSE
AMOUNT
23093
PERA
PERA
$3,096.41
23094
ICMA RETIREMENT TRUST 457
DEFERREDCOMP
1,203.07
23095
CITY COUNTY CREDIT UNION
PAYROLL DEDUCTIONS
1,100.77
23096
ANOKA CO SUPPORT /COLLECT CHILD SUPPORT -C. SCHMID
156.50
23097
MN DEPT OF REVENUE
STATE PAYROLL TAX
1,449.93
23098
CHARLES DAVIS
WORK BOOT REIMB.
97.15
23099
KATHLEEN HEBERT
SEC 125 REIMB.
192.30
23100
AT &T WIRELESS
AIRTIME
153.87
23101
BRADLEY NIELSEN
SEC 125 REIMB.
105.00
23102
JOSEPH PAZANDAK
MILEAGE/SUPPLIES
108.56
23103
PEPSI COLA COMPANY
MISC PURCHASE
62.25
23104
US WEST
COMMUNICATIONS
872.67
23105
PATRICK WURM CONSTR.
PERMIT REFUND -WRONG CITY
2 0.5 0
23106
MIDWEST COCA -COLA CO.
MISC PURCHASE
210.85
23107
HONEYWELL
QTRLY MONITORING
83.07
23108
MARLIN'S TRUCKING
FREIGHT
295.20
23109
PHILLIPS WINE &SPIRITS
LIQUOR/WINEPURCHASE
11,828.89
23110
QUALITY WINE & SPIRITS
LIQUOR/WINE PURCHASE
3,156.47
23111
THORPE DISTRIBUTING
BEER/MISC PURCHASE
5,982.45
23112
PERA
PERA LIFE INSURANCE
33.00
23113
MEDICA
JUNE HEALTH INSURANCE
5,223.75
23114
HEALTHPARTNERS
JUNE HEALTH INSURANCE
3,188.06
23115
LEAGUE OF MN CITIES
JUNE DENTAL INSURANCE
587.02
23116
MN MUTUAL LIFE
JUNE DISABILITY
85.50
23117
UNUM LIFE INSURANCE CO.
JUNE LIFE INSURANCE
89.60
23118
•
AFSCME COUNCIL 14
JUNE DELTA DENTAL
246.61
23119
CITY OF TONKA BAY
JUNE RENT -TB LIQ
1,000.00
23120
US POSTMASTER
JUNE NEWSLETTER POSTAGE
555.68
23121
GRIFFIN COMPANIES
JUNE RENT -LIQ 1
9, 234.25
23122
TOWLE REAL ESTATE
JUNE RENT -LIQ it
3,590.45
23123
ARMOR LOCK & ALARM
QTRLY MONITORING
145.12
23124
PAMELA HELLING
MILEAGE
43.88
23125
DEPT OF PUBLIC SAFETY
HAZ CHEM INVENTORY FEE
500.00
23126
MTKA SOUND & LIGHTING
FINAL PYMT -AN EQUIP.
2,265.16
23127
NORTHERN STATES POWER
UTILITIES
203.40
23128
US WEST
COMMUNICATIONSIADVERTISING
554.87
23129
WASTE MANAGEMENT
WASTE REMOVAL
221.08
23130
TOTAL REGISTER SYSTEMS
REGISTER/COMPUTER MAINT.
1,150.00
23131
BUREAU OFATF
OCCUP. TAX REGIS. RENEWAL
750.00
23132
BELLBOY CORPORATION
LIQUOR PURCHASE
1,546.14
23133
BELLBOY BAR SUPPLY
SUPPLIES/MISC PURCHASE
398.82
Page 1
CHECK APPROVAL LISTING FOR JUNE 8, 1998 COUNCIL MEETING
CHECKS ISSUED SINCE MAY 27, 1998
•
i s
CK NO TO WHOM ISSUED
ULTfellfb"l l
23134
GTE DIRECTORIES
23135
GRIGGS, COOPER & CO.
23136
JOHNSON BROS. LIQUOR CO.
23137
LAKE REGION VENDING
23138
MARLIN'S TRUCKING
23139
PAUSTIS WINE COMPANY
23140
PHILLIPS WINE & SPIRITS
23141
QUALITY WINE & SPIRITS
ADVERTISING
LIQUOR/WINE/MISC PURCHASE
LIQUOR/WINE PURCHASE
MISC PURCHASE
FREIGHT
BEER/WINE PURCHASE
LIQUOR/WINE PURCHASE
WINE PURCHASE
TOTAL CHECKS ISSUED
Page 2
Page 3
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Page 3
:il' TOTAL CHECKS FOR APPROVAL
.4<,%'t: '11'( TOTAL CHECK APPROVAL LIST
123,304.86
Page 4
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:il' TOTAL CHECKS FOR APPROVAL
.4<,%'t: '11'( TOTAL CHECK APPROVAL LIST
123,304.86
Page 4
III
E
COMPUTER CHECKS
MANUAL CHECKS
NOTICES OF DEPOSIT
23097-91
.00
- 0C
25097-91
Page 5
C i--iE 1 - " 1".
CH E C
K
EMPLOYEE
NAME
CHECK
CHECK
TYPE
DATE
NUMBER
NUMBER
AMOUNT
1C(. N,
5
26
98
110
CONNIE D,
BASTYR
212984
453.01
cum
5
26
98
115
LAWRENCE
A. BROWN
212985
1521.75
cum
5
26
98
110
RYAN C.
BLECHTA
22986
10807
CON
5
26
98
600
ROGER D.
CHAMPA
212987
184.
70
CON
5
26
98
325
ANGELA M.
COLE
212988
409.•0
CON
5
26
98
350
THOMAS A.
DAHLBERG
212989
2,: 0.
Sl
CON
5
26
98
500
CHARLES
S. DAVIS
212990
928.911-
cum
5
26
98
775
JAMES C,
EAKINS
212991
740.9.5
CON
5
26
98
1100
JOHN j.
GARFUNKEL
212992
134.70
CON
5
26
98
1160
TWILA R.
GROUT
212993
531.04
cum
5
26
98
1190
KATHLEEN
A. HEBERT
212994
507.28
CON
5
26
98
1400
PATRICIA
R. HELGESEN
212995
523.60
CON
5
26
98
1410
PAMELA j.
HELLING
212996
535.46
CON
5
26
98
1430
KELLY M.
HENTGES
212997
318.54
CON
5
26
98
1550
JAMES C.
HURM
212998
1721.90
cum
5
26
98
1575
TROY M.
IVES
212999
197.53
CON
5
26
98
1601
BRIAN D.
jAKEL
213000
111.51
cum
5
26
98
1700
JEFFREY
A. JENSEN
213001
1248.76
CON
5
26
98
1300
DENNIS D.
JOHNSON
213002
932.72
CON
5
26
98
2100
WILLIAM
F. JOSEPHSON
213003
629.75
CON
5
26
98
2495
MOLLY D.
LATTERNER 213004
83.67
CON
5
26
98
2500
SUSAN M.
LATTERNER
213005
664.75
CON
5
26
98
2550
PETER W.
LENTEN
213006
51.72
CON
5
26
98
2800
JOSEPH P.
LUGOWSKI
213007
919.52
CON
5
26
98
2805
JASON R.
LUND
213008
334.70
CON
5
26
98
2900
RUSSELL
R. MARRON
213009
35.2.5
CON
5
26
98
3000
THERESA
L. HAAB
213010
610.12
CON
5
26
98
3100
LAWRENCE
A. NICCUM
215011
1151-34
CON
5
26
98
3400
BRADLEY
J- NIELSEN
213012
904-90
CON
5
26
98
3430
GERALD A.
O"NEILL
213013
184
70t
CON
5
26
98
3500
JOSEPH E.
PAZANDAK
213014
1116.7.i
5
26
98
3580
CHRISTOPHER
J. POUNDER
213015
1235.74
CON
5
26
98
3600
DANIEL J.
RANDALL
213016
1262.57
CON
5
26
98
3701
BRIAN M.
ROERICK
213017
10.85
CON
5
26
98
5800
ALAN J.
ROLEK.
213018
115o.63
CON
5
26
98
3815
MICHAEL
J. RUFFENACH
213019
312.30
CON
5
26
98
3850
TANYA M.
SCHIERMAN
213020
54.95
CON
5
26
98
3900
CHRISTOPHER
E. SCHMID
213021
462.09
CON
5
26
98
4050
BERNARD
J- SCHNURR
213022
151.22
CON
5
26
98
4175
ANDREW R.
SMITH
213023
66.26
CON
5
26
98
4200
BRENDA L.
LUKE
213024
127.58
CON
5
26
98
4500
KRISTI
STOVER
213025
184.70
COMPUTER CHECKS
MANUAL CHECKS
NOTICES OF DEPOSIT
23097-91
.00
- 0C
25097-91
Page 5