020298 CC Ws AgP
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, FEBRUARY 2, 1998
5755 COUNTRY CLUB ROAD
CONFERENCE ROOM
7:00 P.M.
AGENDA
1 . CONVENE WORK SESSION
A. Roll Call
B. Review Agenda
DISCUSSION OF CITY STATEMENT OF PURPOSE, GOALS
AND CITY VALUE STATEMENT
3. DISCUSSION AND REVIEW OF 1998-2002 CAPITAL
IMPROVEMENT PROGRAM
2.
A. Review Streets Standards
B. Stormwater Management Plan
C. fuitial Review of Water Ordinance Changes
D. Other Sections
4. ADJOURN
No official action is taken at Work Sessions.
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION MEETING
MONDAY, FEBRUARY 2, 1998
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
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MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Dahlberg called the meeting to order at 7:03 p.rn.
A.
Roll Call
Present:
Mayor Dahlberg; Councilmembers O'Neill and Garfunkel; Administrator Hurm;
Engineer Brown
Councilmembers Stover and McCarty
B . Review Agenda
The agenda was approved as presented.
Absent:
.2. DISCUSSION OF CITY STATEMENT OF PURPOSE, GOALS AND CITY
VALUE STATEMENT
Statement of Goals:
Mayor Dahlberg suggested the following language, "To accomplish our goals we must strive to .
provide a focused direction for Shorewood which is in compliance with the values and the goals of
the people of Shorewood and to serve the people in an impartial fashion."
3. DISCUSSION AND REVIEW OF 1998-2002 CAPITAL IMPROVEMENT
PROGRAM
Excelsior Boy Scout Pack 424 was in attendance to fulfill requirements relative to Citizens and
Community. Boy Scouts Tad, Rob, Anthony and Scout Leader Turgstrom were in attendance.
A. REVIEW STREETS STANDARDS
Engineer Brown reviewed the project schedule relative to water, MSA roadways and local
roadways.
Councilmember O'Neill expressed concern relative to roadways which are in need of
reconstruction and the need to have funds available to cover such a project. Brown noted he has
budgeted conservatively and there is a possibility that a reclamation of a particular roadway may be
an acceptable option rather than a reconstruction which is much more costly.
Brown explained consideration is being given to possibly performing a reclamation of Strawberry
Lane as opposed to a complete reconstruction. A reclamation would involve a recycling of the
materials which presently exist by grinding them up and placing a layer of asphalt on top.
Councilmember O'Neill noted a reclamation is an experimental alternative since there is no
information available relative to the end result which can be expected under certain situations and
time frames. He noted sub soils are an important factor to consider in utilizing the reclamation
method.
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CITY COUNCIL WORK SESSION MINUTES
FEBRUARY 2, 1998 - PAGE 2
Councilmember O'Neill inquired whether there will be more stringent inspections of reclamation
projects to monitor the construction work in progress. Brown stated this position has been made
clear to prospective engineering fIrms who have inquired relative to potential projects.
Councilmember O'Neill stated he would like to see a greater reserve in the budget in the event
problems with reclamation should occur at some point in the future and a reconstruction becomes
necessary .
Brown addressed the issue of an annual roadway maintenance schedule which will save the City
money when the roadways are maintained properly. Councilmember O'Neill expressed concern
the majority of the roads within the City were built over 20 years ago and at this time, efforts are
being concentrated on the roadways which need to be rebuilt while at the same time the fund is
decreasing. He expressed concern the maintenance program may not be sufficient.
Hurm explained the sealcoating budget was increased in the past year by approxirnately $50,000.
The effort for streets over the past six or seven years has increased significantly. With the current
plan, the budget has increased $20,000. He suggested possibly increasing the budget. Hurm felt
when projecting the budget 10 to 15 years, staff was comfortable with this effort without special
assessments. He acknowledged if it becomes necessary to reconstruct the roadways, there will
need to be additional funds.
Councilmember O'Neill expressed concern the maintenance plan which is being implemented may
be too late. Councilmember Garfunkel inquired whether there is any data available from other
cities which have utilized a similar maintenance type plan. Brown will research this matter.
Councilmember O'Neill questioned why the fund balances are depleting in the year 2002. Brown
explained that through a pavement inventory, he will be able to monitor the roadways and plan for
work which will need to be addressed.
Mayor Dahlberg recessed the meeting at 8:15 and reconvened at 8:41 p.m.
B. STORMWATER MANAGEMENT PLAN
Engineer Brown reviewed the project schedule relative to sanitary sewer. He felt possibly the
sewer rates could be maintained rather than increasing or decreasing.
Councilmember O'Neill inquired whether the televising of sewers will be accomplished in-house.
Brown noted the equipment is extremely expensive, therefore, this option is not viable.
Companies which provide this particular service have become more efficient and provide more
extensive services.
Brown reviewed the project schedule relative to storrnwater management. Councilmember O'Neill
stated he supports the aerial photography. Mayor Dahlberg felt it would be appropriate to spend
the additional dollars to utilize the photography which will identify one foot contours. Brown
noted although this will cost an additional $8,000, funds will actually be saved since it will not be
necessary for engineering companies to survey for new roadway projects. In addition. he noted
the photography to identify one foot contours is considerably more accurate than to identify two
foot contours.
The consensus of the Council was to utilize aerial photography which will identify one foot
contours as opposed to two foot contours.
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CITY COUNCIL WORK SESSION MINUTES
FEBRUARY 2, 1998 - PAGE 3
Councilmember Garfunkel inquired how long this data can be utilized. Brown felt it could be
utilized for an extensive period of time and noted the City is currently using data from 1966. .
Administrator Hurm reviewed the public facilities and office equipment budget. Councilmember
Garfunkel felt the audio visual equipment to be necessary to allow people attending Council and
Planning Commission meetings to be able to see audio visual presentations which are made. The
consensus of the Council was to proceed with the audio visual equipment.
Hurm commented the Capital Improvement Plan will be reviewed by the Planning Commission at
their next work session. He noted the issues which remain to be discussed include curb and gutter
as well as ordinance and policy relative to the issue of water.
Brown discussed the issue of curb and gutter noting that in the absence of curb and gutter, there
must be a ditch to allow for water drainage. Councilmember O'Neill pointed out the presence of
curb and gutter would require a stormwater sewer line.
Councilmember O'Neill questioned why the roadways are in the condition they are given the fact
there are no curbs, gutters or stormwater sewer lines. Brown explained there has been a shift in
priorities relative to what is considered to be a satisfactory roadway surface. Mayor Dahlberg was
in favor of installing drain tiles on roadways such as Strawberry Lane to determine whether this
type of drain system functions well and is feasible over time. Counci1member q'Neillnoted his
agreement.
Brown explained that by adding drain tile to a roadway, street maintenance costs are considerably
less and this also provides a preventative with respect to potholes. Brown believes drain tile will
add a signifIcant benefIt to the roadway and should be done in conjunction with roadway
reclamation projects.
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Mayor Dahlberg felt the community should know staff are working diligently to offer solutions to
preserve the values of everyone simultaneously.
Brown asked for input from the Council relative to Strawberry Lane. He felt additional input
should be sought from the residents of Strawberry Lane with respect to the condition of this
particular roadway and how they feel this should be addressed.
C. INITIAL REVIEW OF WATER ORDINANCE CHANGES
This matter will be discussed at the next work session which is scheduled for March 16, 1998. A
policy survey will also be prepared and available for discussion at this work session as well.
D. OTHER SECTIONS
Cable communications will be discussed at the work session scheduled for March 25, 1998. Jeff
Foust will be invited to attend.
Mayor Dahlberg requested the Council concentrate on completing the Comprehensive Plan this
year.
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CITY COUNCIL WORK SESSION MINUTES
FEBRUARY 2, 1998 - PAGE 4
4. ADJOURNMENT
Dahlberg moved, O'Neill seconded to adjourn the City Council Work Session
Meeting at 10:10 p.m. Motion passed 3/0.
RESPECTFULLY SUBMITTED,
Cheryl Wallat, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
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TABLE OF CONTENTS
1. INTRODUCTION ................................. ................ .
II. CAPITAL IMPROVEMENTS PLAN............................
A. Water............. ..... ............. ........................
B . Minnesota State Aid Roads. . .. .. . .... .. . . . . . . . . . . . . . . . . .
C. Local Streets............ ...... ........ .....................
D. Stormwater Management.................................
E. Sanitary Sewer.......................... ..................
F. Public Facilities & Office Equipment..... . . . . . . . . . .. . . .
G. Equipment................ .... ........... ..................
H. Parks................................... ....................
1. Trails .......................................................
III. CAPITAL FINANCE PLAN.....................................
A. Funding Source Summary...............................
B. Capital Improvement Budget............................
IV. APPENDIX - Public Improvement Process
A. Background
. Water...................................... ...... ...... .
. Minnesota State Aid Roads. . ... . . .. . . . . . . . . . . . ... . . .
. Local Streets..........................................
. Stormwater Management............................
. Sanitary Sewer................ ...... ..................
. Public Facilities & Office Equipment.... ..........
. Equipment............... ..............................
. Parks............................................ .......
. Trails.. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . .. . . . .
B. Unscheduled Potential Projects ............... ..........
C. Improvement Process Charts. . . . . . . . . . .. . . . . . . . . . . . . . . . .
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I. INTRODUCTION
This Capital Improvement Program (CIP) is a coordinated schedule of municipal
capital projects, improvements, and purchases for the years 1998 through 2002.
Furthermore, it is a Capital Improvement Finance Plan. It identifies sources of revenue to
pay for the planned capital project improvements and purchases. There are two main parts
which are integrated into this program document: The Capital Improvement Plan and the
Finance Plan.
The Capital Improvement Plan consists of several elements. The project description is
a narrative explaining each capital expenditure by function. The capital improvement
project schedule lists expenditures by year over the five year period. The Funding Source
Summary traces all expenditures and revenues in and out of each of the various funds, and
tracks fund balances during each capital improvement fiscal year. The section entitled
"Projects Not Assigned a Year" is a list of projects which have been identified but not
developed enough or attained a high enough priority to be scheduled at this time.
The Finance Plan section is a summary of general fund appropriations for capital
projects and a summary of activity in the capital reserve fund over the five year period of
the CIP. Also included in this section is a sample Capital Improvement Budget Resolution
which would have to be passed separately for the fIrst year. of the program, 1998. It
budgets capital purchases and projects for the year.
The Capital Improvement Program is an important element of the comprehensive planning
process. See Step 4: "plans, projects, programs" of the Comprehensive Planning Process
Chart on Page 2. It is the bridge between policy planning and implementation. It is the
direction the City will take over the next five years and beyond in undertaking and
financing capital improvements consistent with the City's Comprehensive Plan. With this
Capital Improvement Program, the City Council is integrating the City's physical needs
with financial resources. This CIP is a transitional document in that the City is in the
process of revising the Comprehensive Plan.
It is important to recognize that needs, resources, and projections change over the years.
Therefore, it needs to be a fluid program, with review and update at least annually. It is
reviewed and updated based upon priorities established by the City Council each year. It is
a very important financial planning document as it projects the City's capital improvement
needs and identifies financial resources to meet those needs. It clearly identifies areas
where policies are lacking and where problems may arise in the future.
Each project which is identified in this program must be approved by the City Council
under normal processes. A typical project public improvement process is shown as a
separate Appendix.
II. CAPITAL IMPROVEMENT PLAN
This section of the Capital Improvement Program explains proposed capital projects and
expenditures by function: water, Minnesota State Aid roads, local streets, stormwater
management, sanitary sewer, public facilities, equipment, parks and trails. It consists of a
project narrative, a project schedule, and a funding source summary which traces the affect
of the scheduled projects on the various funds in the City.
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2
3
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Comprehensive
Planning Process
1
Planning Tactics
Planning Inventory
Physical - Economic - Social
Land
Use
Trans-
portation
Community
Facilities
Property
Values
Market
Potentials
Population
Policy Plan
Inventory
analysis
Planning and development
policies plan
Goals and
objectives
4
Plans, Projects, Programs
5
Implementation
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A. WATER
1. Project Descriptions
a. Bad~er Well Buildin~
Replacement of the Badger well building is a public works improvement project, and has been
scheduled for replacement during the previous CIP's for the 1997 period. Initial t.oPographic
survey has been obtained for the project with the feasibility study, design and construction to occur
during the 1998 time period. Cost for the project has been estimated at $120,000.
b. Woodhaven Well House
In November of 1997, a leak occurred in the 4,000 gallon pressure tank.f.or the Woodhaven well.
During repairs to this tank, a preliminary inspection of the interi.or proved that there were many
areas in the bottom of the tank. that are deeply pitted. If not repaired, these depressi.ons will also
lead to additional leaks from the tank..
Therefore, it is recommended that the tank. be restored in 1998 during the fall seas.on when water
demands decrease from the summer m.onths. It is anticipated that costs f.or this rest.oration are
estimated at $6,000. This project has been tentatively scheduled for the fall of 1998.
c. Backup Supply to SE Area and Woodhaven Well
Although city initiated expansions to the distribution system have been ceased, the ability to
provide a backup supply of water to the W oodhaven and Southeast Area wells remains a concern.
It is recommended that the City commission a feasibility report investigate the most efficient
method of providing a backup supply .of water to these systems. Although specific c.onstruction
projects would not occur in 1998, backup supplies need to be investigated t.o insure quality of
service to the residents depending on municipal water. It is estimated that the t.otal cost for such a
feasibility study will be $6,000.
d. Lakeside Watermain Extension
This project was initiated by five property owners located approximately 750 feet n.orth of the
Victoria City Border which are west of Smitht.own Road. These property .owners have petiti.oned
the City to extend a 6 inch diameter watermain from Smithtown Road to approximately600 feet
west of the Smithtown Road right of way.
The total cost of the project has been estimated as $31,950. In accordance with the current practice
of the City Council, revenue for the total project cost will be obtained by a combination of
assessments and a portion of the revenue obtained through water usage fees. Theref.ore, the net
cost to the City will be $0.00. It is anticipated that this project will be constructed during the 1998
construction season, assuming the petitioners complete the design and competitive bidding
process.
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e. South Border Watermain Extension
This second petiti.on involves five l.ots immediately adjacent t.o the City of Vict.oria municipal
b.oundary and is als.o located on the west side .of Smithtown R.oad. This petiti.on has been accepted
by the City Council. However, petiti.oners have yet t.o place a deposit with the City far escrow t.o
cover the feasibility and design process.
Since this project is in the beginning stages .of the public improvement pr.ocess, it is uncertain as t.o
the c.onstruction timetable. A conceptual estimate indicates that the t.otal pr.oject cast will be
appr.oximately $55,000. These pr.oject casts will vary greatly dependant up.on the length of
watermain t.o be extended. Casts estimated here are .only c.onceptual and need t.o be revised as part
.of the feasibility study and design process.
Again, the City will bear the initial costs of this project with revenue being generated by special
assessments and considerati.on .of a partion of water usage fees. Therefore the total net cost ta the
City will be $0.00.
f. Amesbury Well
The Minnesata Department .of Health inspects each well on an annual basis. Results.of the test
indicate the piping inside the well hause has sever carrasian due t.o the high iron content within the
pipe. Ign.ored, this will eventually lead to cracks in the pipe and failure .of the system.
It is therefore recammended that the piping system be replaced within the well h.ouse. Praject casts
are estimated at $25,000. This project has been scheduled far 1999.
g. Restoration of Woodhaven Wellhouse Drainal:e System
During the initial preparatian .of the CIP, it was anticipated that repairs to the floor drain system at
the Woodhaven Well hause wauld be scheduled for 1998. Since that time, the pressure tank. has
been inspected and requires restoratian. Since that praject is .of higher pri.ority that the fl.o.or drain
repairs, this pr.oject has been rescheduled far 1999.
2. Project Schedule
Description
a Replace Badger Well building
b Recondition Woodhaven Well pressure
tank.
c Feasibility Report for backup water supply
W oodhaven and SE Area wells
d Lakeside Watennain Project (2)
e South Border Watennain Project (2)
f Replace piping in Amesbury Well
g Reconstruct Woodhaven Well house drain
s stem
25,000
6,50
TOTAL EXPENSES $ 218,95 $25,000 6,500
(1) 10,000 from the Park Fund will be added to this amount to add a picnic shelter to the building.
(2) Net cost to the City is zero. Total revenue generated by special assessment and a portion of water usage
fees.
3. Funding Source Summary
1998 1999 2001 2002
1,100,000 1,005,733 1,238,536 1,333,291
236,250 240,000 250,000 255,000
265,000 260,000 250,000 245,000
9,651 9,651 9,651 9,651
20,900 21,250 21,500 21,750 22,000
54,521 51,848 49,174
(177,787) (180,000) (182,213) (184,426) (186,639)
(218,950) (25,000) ( 6,500)
(308,382) (295,934) (298,021 ) (284,739) (276,414)
26,530 27,189 30,208 32,519 35,047
1,005,733 1,114,737 1,238,536 1,333,291 1,436,937
B. MINNESOTA STATE AID ROADS
1. Project Description
a. CSAH 19/Country Club RoadlSmithtown Road Intersection Improvements:
The City of Shorewood has petitioned Hennepin County for the installation of a traffic signal at
this intersection. A preliminary study was performed by Hennepin County and has determined that
this intersection ranks within the top ten intersections within Hennepin County which warrant the
installation of a traffic signal. Hennepin County has identified this project as part of their 1999
CIP.
The City has expressed a desire for installation of the traffic signal to occur during the 1998
construction season. Unfortunately, a traffic study for the Country Club Road, Yellowstone Trail,
and Lake Linden corridor should be performed to examine ways to promote traffic on CR 19 to
remain on the county road to access TH 7, versus utilizing the local roadways. This analysis and
any right of way acquisition should occur in 1998, with construction of the signal to occur in
1999.
Costs associated with the project are. $1 0,000 for the traffic analysis, and $220,000 dedicated to
design and construction. Hennepin County has indicated that their share of the costs is
approximately two thirds of the construction costs excepting any right of way required for these
improvements. Therefore it is estimated that the City's costs will be approximately 105,000,
including soft costs.
b. Eureka RoadlTrunk Hi~hway 7 Intersection Improvements:
The Minnesota Department of Transportation (MnlDOT) has requested the improvement or closure
to several intersections with State Trunk Highway 7 (TH 7). Of the intersections identified, it has
been proposed to improve the intersection of Eureka Road with TH 7 by the addition a right hand
turn lane for traffic making the movement from Eureka Road to westbound TH 7.
As part of the negotiations with MnlDOT, they have indicated that a substantial portion, if not all of
the costs to the City for this improvement would be paid by the state. It is anticipated that there
may be a minor portion of the project which would need to be allocated from the MSA funds which
would not be covered under this cooperative agreement. These items may include easements or
additional right of way which are not eligible for compensation by the MnIDOT cooperative plan.
These costs would however be eligible under MSA funding versus this particular cooperative
agreement. Therefore $9,000 ofMSA funds have reserved for this project. As stated earlier, the
balance of the total project cost would be paid by the Minnesota Department of Transportation, if
approved by MnlDOT.
c. Emer~ency Vehicle Preemption Si2nal Improvements TH 7:
South Lake Minnetonka Department of Public Safety (SLMPSD) and other emergency services
have petitioned the City of Shorewood to add Emergency Vehicle Preemption (EVP) devices to the
traffic signals on TH 7 at the intersection of Old Market Road and County Road 19. EVP receivers
provide emergency vehicles to pass through the signalized intersection with a green light. EVP
devices on the traffic signal control systems are activated from a transmitter located within the
emergency vehicle.
Currently, EVP devices have been installed at the intersections of Vine Hill Road, and on
Christmas Lake Road. It is assumed that the proposed realignment of the intersection of the
Shorewood Shopping Center with TH 41 (refer to the Local Roadway section, Shorewood
Shopping Center Access) will include an EVP system and will be compensated for by MnlDOT.
Costs for the EVP system are estimated at $20,000 per signal system.
d. Old Market Road Retainin~ Wall:
The retaining wall which is within the Old Market Road right of way immediately adjacent to the
east property boundary of the cemetery located at 5555 Covington Road has failed structurally.
This wall is constructed as a three tiered wall. The bottom tier is a boulder gravity wall and is in
reasonable condition. Over the years, the Public Works Department has reconstructed small
portions of this wall due to torrential downpours.
The top two tiers of this wall are constructed as a timber retaining wall with a metal augured
anchoring system. This type of wall operates both with gravity of the back-filled material
combined with the tie back anchoring system. The top two tiers of this wall have failed. Currently,
there is a crevasse approximately 3/4 to 1 inch wide where the wall has sloughed forward and is
being held in place only by the augured anchors.
Pending any extremely large rainfall events, the wall will remain in place until repairs can be made.
Unfortunately, it will be very difficult to reconstruct the top two tiers. The bottom tier does not
provide adequate foundation or working room to reach the top two tiers, A temporary platform or
large machine capable of reaching the top of the wall system will be required to repair these walls.
Because of the complexity of working around the existing anchoring system, lack of working
room, and the vertical and horizontal "reach" distances required, this repair will be costly. It is
estimated that the repairs to this wall will cost approximately $40,000.
Future Anticipated Needs:
In anticipation of the Comprehensive Trail Plan and MSA design criteria being re-evaluatedand
resolved by the City Council, the projects identified below have been shown in the MSA Needs
table as tentative projects to anticipate future projects. It is reasonable to expect that there will.be
several revisions to this time table as comprehensive issues are re-evaluated.
e. Smithtown Road:
Smithtown Road from Eureka Road north to Country Club Road may be reconstructed or
reclaimed in the near future. The reconstruction of Smithtown Road has been considered
previously, however controversy regarding the width and trail issue sidelined this project. Total
cost of the project is $1,136,230 tor full reconstruction. Due to several issues yet to be resolved,
this project has been shown in the year 2001, and is subject to change as issues are resolved.
f. Lake Linden Drive from Yellowstone Trail to Shorewood ShoPpin2 Center
Access:
Lake Linden Drive has begun to show an increasing amount of deterioration over the past few
years. The City has received several complaints from residents along Lake Linden as to it's
horizontal curvature, limited sight distance, and lack of areas of refuge for pedestrian traffic. It is
also anticipated that various closures to intersections with TH 7 will increase the amount of traffic
utilizing Lake Linden Drive by approximately 420 trips per day. This extra demand will add to the
deterioration of the roadway which is already present. It is estimated that reconstruction costs for
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this roadway equal $413,716. This project remains as a future need and is anticipated for
construction in the year 2002.
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2. Project Schedule
Proj STREET FROM TO 1999 2000 2001 2002
a Traffic Signal @ nla
CR 19 I
Country Club
Rd
b Eureka Road Turn Lane W.E. TH 7 0.05 9,000
South @ TH 7 S.B.
c EVP @ Old nla 40,000
Market Rd &
CR 19 wi TH 7
d Repair nla 40,000
Retaining Wall
Old Market Rd
e Smithtown Eureka Road Country 0.78 1,136,230
Road North Club Road
f Lake Linden Yellowstone TH7 0.29 413,716
Drive Trail
Total $194,000 $- $-
$1,136,230 $413,716
3. Funding Source Summary
1998 1999 2000 2001 2002
Fund Balance, Jan. 1 $1,100,000 $1,121,250 $1,336,500 $415,520 $630,770
MSA Contributions 229,000 229,000 229,000 229,000 229,000
Transfer - Street 0 0 0 0 0
Reconstruction
Transfer - Trails 0 0 0 0 0
Projects/Expenditures ( 194,000) 0 (1,136,230) 0 (413,716)
Program Management (13,750) (13,750) (13,750) (13,750) (13,750)
Fund Balance, 1,121,250 1,336,500 415,520 630,770 432,304
December 31
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C. LOCAL STREETS
1. Project Descriptions
a. Strawberry Lane Pavement Reclamation Project:
Strawberry Lane from Smithtown Road to West 620d Street has been scheduled for
reconstruction for several years. Issues with regard to the installation of watermain and
trails have postponed this project until 1998. During 1996, designs for a full
reconstruct were performed for Strawberry Lane. Project costs were estimated at
$588,900 for 2,650 feet of roadway.
Since that time, the process of pavement reclamation has become a viable construction
alternative. A modified process which adds sub-surface drainage to the roadbed can be
constructed at a cost of $227,570. Review of subsoil information obtained by a
registered soils scientist indicate that Strawberry Lane will perform well with the
pavement reclamation process.
b. Noble Road from Grant Lorenz to 670 feet West:
This section of pavement extends from Grant Lorenz to 670 feet west of Grant Lorenz.
This is the older section of Noble Road and has deteriorated to a condition close to the
condition of Strawberry Lane. The sub grade or base materials have become saturated
to a point where there is severe rutting and heaving of the roadway. Since most of the
new home construction of the Heritage development has been completed, commercial
truck traffic should return to the normal traffic loading.
This portion of roadway is currently constructed with concrete curb and gutter and a
bituminous surface. Since the roadway would be reconstructed to it's current features
and width, this project has been recommended for the 1999 construction season. In
this case, severe frost heaving and deformation of the roadway suggest that this
roadway would not be a candidate for pavement reclamation. Therefore, the cost of
reconstruction for this segment of roadway is $174,200.
c & d. Mallard Lane and Teal Circle:
These two streets have required a substantial amount of patching each year. The
sub grade shows severe signs of high moisture content with little subgrade strength
remaining. Base materials appear to be very thin under the asphalt surface. Therefore,
these roadways are not candidates for pavement reclamation and would require full
reconstruction. In an effort to improve the communication process, full pavement
reconstruction projects have been scheduled out on a two year process if the design
elements involve drastic changes from what the existing roadway is.
This allows for adequate time to adequately seek and evaluate input from local
neighborhoods, and to acquire any right of way needed for each project, and seek out .
any drainage problems that exist for the neighborhood. Strawberry Lane has been
scheduled for 1998 as meetings have been held throughout the feasibility and design
process. Additional meetings will be conducted in 1998 to update residents and receive
additional feedback prior to construction..
Projects f through k are listed in the following project schedule table in accordance with
the pavement inventory program. These will be re-evaluated through the annual
pavement inventory and CIP update.
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Various Access Improvements & Closures to Trunk Hil:hway 7 :
During 1997, the Mn/DOT requested that the City of Shorewood participate in several
access closures and improvements to TH 7. The City Council held public information
meetings, conducted a mail survey of affected property owners, and participated in a
traffic study commissioned by MnlDOT.
Input received during public feedback portion of the study indicated that several of
these access points were being used as a short cut through local neighborhoods to
access TH 7. Of particular concern is traffic originating from the Country Club
Road/CR 19 intersection, traveling south on Country Club Road to the various access
points which intersect TH 7. It is desirable that traffic which utilizes these short cuts to
TH 7 remain on CR 19.
Under MnlDOT's program, these access closures and improvements would be
completed by. the City of Shorewood. MnlDOT will participate by funding the projects.
Under the proposal, a few intersections were considered for closure, while the
remaining will require improvements to handle the anticipated increase in traffic from
the closure of the other intersections along TH 7.
The intersections which were approved by the Shorewood City Council for closure to
TH 7 and submitted for competitive funding by Mn/DOT are indicated below with the
associated cost for closing the access.
I. Lake Linden Drive with TH 7.
m. Wood Drive with construction of a cul-de-sac.
n. Pleasant Avenue with TH 7
o. Seaman's Drive with TH 7
$45,000
$30,000
$42,000
$59,000
p. Shorewood Shoppin~ Center Access:
This project involves the realignment of the north leg of the intersection adjacent TH 7
and TH 41 with the creation of dedicated center left turn lane both north and
southbound, creation of a through lane northbound on TH 41, construction of a free
right turn lane for traffic heading from Lake Linden Drive to westbound TH 7, and
traffic signal improvements.
Currently, the north and south legs of this intersection do not align with each other.
This realignment of the north leg of the intersection with creation of the turn lanes
suggested above, will increase the capacity of these intersections. In addition,
emergency vehicle preemption (EVP) devices will be added to the signal system to
allow emergency response vehicles to pass through the intersection on a green light.
It is anticipated that this project will begin in 1998 dependent upon funding availability.
MnlDOT has a competitive funding program which several surrounding municipalities
have requested funds for various improvements and closures. At the time of this
report, Mn/DOT was still prioritizing each municipalities request for funding. The
initial cost tot he City for this realignment is estimated to be $150,200. It is however
anticipated that Mn/DOT will reimburse the City for the entire amount through the
cooperative agreement.
. .
RECONSTRUCTION I RECLAMATION PROJECT SCHEDULE
Pr Recon
oj Dist. (R)
Street (ft) Reclaim 1998 1999 2000 2001 2002
(M)
a Strawber
ry 2,650 M $227,570
Lane
b Noble .670 R $174,200
Road
c Mallard 430. R $169,335
Lane
e Teal 160 R $84,930
Circle
f Shore 625 R $115,903
Road
g Brandt 360. M $104,680
Circle
h Amlee 750 M $45,394
Road
I Manitou 360 M $17,545
Lane
j Wood 900' M $53,574
Duck
Circle
k Lake 1550 R $413,716
Linden
Dr
Reconst
I Close nla nla $45,000
Access
Lake
Linden
m Close nla nla $30,000
Access
Wood
Drive
n Close nla nla $42,000
Access
Pleasant
Ave
0 Close nla nla $59,000
Access
Seamans
Dr
p Shorewo nla nla $150,200
od Shop.
Cntr
TOTAL $553,770 $174,200 $370,168 $167,619 $467,290
,~
Fundinl: Source Su'mmary:
The following funding source summary illustrates where dollars will come from to fund the
project schedule.
1998 1999 2000 2001 2002 ,
Fund Balance, Jan 1 982,591 923,231 961,582 982,116 863,089
General Fund Contribution 340,000 360,000 380,000 400,000 420,00
Tfr - 5% to Trail Fund (9,258) (9,953) (11,370) (12,110) (13,140)
Overlay Projects (80,000) (80,000) (80,000) (80,000) (80,000)
Sea1coating Projects (80,950) (72,600) (77,800) (77,200)
Projects/Expenditures (174,200) (174,200) (370,168) (467,290)
MnlDOT Cooperative Agreement
MSA Project Funding (45,250) (42,350)
Interest Income @ 5% 23,453 23,954 21,051 15,078
.
D. STORMWATER MANAGEMENT
1. Project Descriptions
a. Stormwater Mana~ement Plan
It is estimated that a complete stormwater management plan will cost the City of
Shorewood approximately $90,000. The City of Shorewood had been informed
previously that Hennepin County was going to contract out · a flight for aerial
photography in the spring of 1998, However, the most recent conversations with the
staff members at the county have indicated that these plans were dropped from the
county budget. Therefore, the City will be required to contract out the aerial flight
required.
As part of the stormwater management plan, key ponding areas and drainage
improvements will be identified and re-prioritized as major projects. The Glen Road
Project and the Grant Lorenz project are scheduled between the period of 1999 and the
year 2001. However, these may change in priority dependent upon the stormwater
study.
b. Re2ional Pond
It is anticipated that the stormwater management plan will identify key areas for
construction of a regional pond. As part of this CIP, $80,000 for construction. of such
a pond has been indicated for the year 2002. Although a site has not yet been
specifically identified, the City is aware that such a regional pond is vital to keeping
surface water runoff treaded prior to the discharge to lakes and streams.
Re~ional Projects:
Over the last five years capital improvement programs have listed two larger projects
which serve larger tributary areas. These are known as the Glen Road Drainage
Project, and the Grant Lorenz drainage project.
As originally planned, the first year of these projects were to prepare feasibility studies,
obtain easements or direct possession of the parcels necessary, and to complete the
design of the project. The actual construction of the project would occur the following
year.
c . Glen Road
This project consists of developing ponds in the proximity of the intersection of Glen
Road and Manitou Road. A draft feasibility report has been prepared as an update of the
feasibility to reflect new changes in regional pond requirements, and to account for
additional funding sources that may be available.
Funding mechanisms for the Glen Road Drainage project were established in the
updated feasibility study in 1990. A special taxing district was set up for the tributary
area of the ponds which proposed to assess 70 percent of the project to homeowners
who are tributary to the pond.
.
The Minnehaha Creek Watershed District (MCWD) has regulations which make certain
revenues available for projects which serve regional areas. Representatives from the
Minnehaha Creek Watershed District are very eager for the Glen Road Drainage Project
to be constructed. However, recent changes in the governing rules for the district may
change the funding possibilities for such projects.
d. Grant-Lorenz
This project entails improvement to the drainage way north of Smithtown Road along
Grant-Lorenz. Included is ditch cleaning, culvert replacement, and realignment in some
areas.
2. Project Schedule
1998 1999 2000 2001 2002
a Stormwater Plan
Aerial Mapping $35,000
Management $55,000
Plan
b Regional Pond per
Storm Plan
Easements $80,000
c Glen Road:
Easements $90,000
Construction $115,000
d Grant-Lorenz:
Easements $5,000
Construction $65,000
TOTAL $90,000 $90,000 $120,000 $65,000 $80,000
J'
3. Funding Source Summary
The following funding source summary illustrates where dollars will come from to fund the
project schedule:
1998 1999 2000 2001 2002
Fund Balance, Jan. 1 $244,000 $190,650 $278,750 $195,519 $166,582
Utility Fee Revenues 44,000 44,000 44,000 44,000 44,000
General Fund 10,000 10,000 10,000 10,000 10,000
Contribution
Drainage District 0 139,300 0 0 0
Revenue
Maintenance (22,000) (22,000) (22,000) (22,000) (22,000)
Expenditures
Project Expenditures (90,000) (90,000) (120,000) (65,000) (80,000)
Interest Income @ 4,650 6,800 4,769 4,063 2,965
5%
Fund Balance, 190,650 278,750 195,519 166,582 121,547
December 31
The Storm Drainage Fund is established to fmance maintenance of the City's storm sewer
system, and to fund future drainage projects. Revenues are derived from a utility charge to
all properties within the City. The City anticipates that 50% of annual revenues will be used
to maintain the system, and 50% will be available for drainage projects. Annual
contributions from the General Fund and tax levies on special drainage districts will
complete the funding requirements for drainage projects. The amounts shown for drainage
projects are as listed on the Storm Drainage Schedule.
The program funding flow chart which explains funding for the Shorewood Stormwater
Management Program is located in the appendix.
..
l
E. SANITARY SEWER SYSTEM
1. Project Descriptions
a. Lift Station Rehabilitation Proeram:
Periodic inspection and rehabilitation of the lift stations is required to insure smooth
operation and satisfactory service to the residents of Shorewood. One lift station failure
can result in tens of thousands of dollars in damage to adjacent homes. In 1994, the City
undertook the conversion of a few of the older lift stations to more modem, lower
maintenance type systems. Most of the remaining systems were installed in the 1970's
and are due for inspection and rehabilitation.
\
In addition to rehabilitating the pumping stations is the rewiring of the stations to accept
backup emergency electrical service. Currently, if a lift station fails, the City must depend
on an emergency pumping service to monitor the stations and keep up with the demand as
flows dictate. During 1997, the City of Shorewood experienced three major storm events
which eliminated electrical service to 6 or more lift stations simultaneously.
These type of events where more than two lift stations are without electrical service usually
occur when major power substations have been damaged by high winds, ice, or both.
Under these circumstances, contractors who provide emergency pumping services are in
high demand by all of the communities who are powered by the electrical substation, and
can only service one municipality for a certain blocks of time. In the event that six lift
stations are without power, as has happened during the previous year, it is a race against
time and availability . of the contractor to keep the system from causing damage to
surrounding homes.
By the addition of the proper wiring to each control panel in the lift stations, the
Department of Public Works can cycle each lift station with a backup emergency
generator.
The CIP has been revised to include $60,000 per year to update 2 lift stations per year.
During 1998, the lift station at Enchanted Point will involve extensive amount of work
beyond the typical lift station rehabilitation, and may prohibit 2 lift stations frpm being
repaired It is estimated that approximately $50,000 will be budgeted for this lift station
alone. It is anticipated that the remaining lift stations will cost approximately $30,000
each.
b. Inflow and Infiltration (1&1) Control Study:
1&1 reduction is desirable from both an economic and environmental standpoint.
Reducing the amount of clear water in the sanitary system should reduce the charges levied
by the Metropolitan Council Environmental Services (MCES) and reduce the operating
time of the lift stations.
The City of Shorewood has received a matching grant totaling $20,000 to research
suspected areas of III, perform televising of a portion of the system, and to commence
with a manhole chemical grouting system to minimize clear water within the system.
This study will occur in 1998 with the total study and project costs estimated to be
$20,000. Of which $10,000 will be funded by the City of Shorewood with the remaining
portion to be funded by the grant provided by MCES.
,.
1
c. Cleanine and Televising of the Sanitary Sewer System:
The City of Shorewood currently has a contract with Visu-Sewer-Clean and Seal to
perform cleaning of the entire sewer system over a five year period. This equates to
approximately 49,600 feet of sewer main per year. The contract for this service will be
complete at the end of the 1999 calendar year.
Although the City has contracted to have sanitary sewers cleaned, the City has not been
televising sewers to identify problems within the system. Problems can vary from cracked
joints which let inflow of groundwater into the system, to nearly collapsed lines which can
result in expensive damage to adjacent homes.
As part of this CIP, the city will re-initiate televising of the sanitary sewer system. This
process will identify repairs that are needed to the system to reduce III and to maintain the
integrity of the system. Since cleaning of the sewer mains are required prior to televising,
these costs will be combined after the 1999 calendar year. For 1998 and 1999, the
additional cost for televising has been listed separately to reflect the City's current contract
with Visu-Sewer Clean & Seal, Inc.
d. Sanitary Sewer System Extensions:
The existing trunk sewer system is adequate to serve the anticipated development over the
next five years. Any local extensions are anticipated to be paid for either through
development or assessment at the time of petition.
2. Project Schedule
Facility 1998 1999 2000 2001 2002
III Reduction & Re airs $ $ 10,000 $ 10,000 $ 10,000 $ 10,000
City's Portion for MCES
Matching Grant for III
Reduction $ 10,000
Enchanted Point Lift
Station Rehabilitation $ 55,000
Cleanin of Sewer Mains $ 4,000 $ 4,000
Televising of Sanitary
Sewer $ 12,000 $ 12,000 $ 16,000 $ 16,000 $ 16,000
Subsequent Lift Station $
Rehabs $ 60,000 $ 60,000 $ 60,000 60,000
$ 81,000 $ 86,000 $ 86,000 $ 86,000 $ 86,000
->
3 . Funding Source Summary
750,000 755,000 760,000 765,000 770,000
(776,466) (780,000) (780,000) (780,000) (780,000)
(81,000) (86,000) (86,000) (86,000) (86,000)
28,563 26,502 24,515 22,603 20,768
1,171,097 1,086,600 1,005,115 926,718 851,468
->
F. PUBLIC FACILITIES AND OFFICE EQUIPMENT
1. Project Descriptions
a & b. Council Chambers: Audio/Visual Equipment & Decoratin~:
The City Hall Council Chambers needs improvement in audio and) video equipment for
presentations and the carpeting will need replacement in perhaps 3 years. These
improvements are scheduled for 1998 through 2002.
Funds are set aside each year so that timely upgrades to computer systems can be made.
Because these funds are "set-aside" rather than "expended" each year, the set aside is
shown at the bottom of the Funding Source Summary. The balance is shown as
"designated" for office equipment on the Chart.
c. Office Equipment Purchases:
The fmandal software and hardware used by the Finance Department will need to be
upgraded in 1998. The current hardware and software are now 7 years old. It is not
now, nor will it be upgraded by the vendors to be year 2000 compliant. These factors
in addition to innovations in hardware technology and programming languages, have
left our current system greatly in need of upgrade. The upgrade proposal, once fully
developed, will be brought to the City Council in 1998. It is recommended that the
estimated cost of $40,000 be financed from the Public Facilities/Office Equipment
Fund. This will be the fIrst purchase from this fund, which we have been building for
this purpose.
d . City Hall Carpetinu:
Replacement of carpeting for the remainder of City Hall is scheduled for the year 2000.
This will include all offIces and general areas.
e . Copier Replacement:
The last time the copier was replaced at City hall was in 1993. It is hoped that it will
continue to work well through the year 2001 at which time it will take a secondary
status to a new machine.
f . Locks and Door Repair:
The front entryway doors for the City Hall building shift due to frost conditions. Often
times, this make it difficult to lock or keep locked the front doors to City Hall. In
addition, the handles within City Hall do not meet the Americans With Disabilities Act
(ADA) standards for access.
This project would replace the front door frames and doors to allow shifting within the
frame and still maintain alignment such that the door closes properly, and to update the
accesses top meet ADA standards. It is also desirable to re-key the lock-sets with a
single key system, in addition to the repairs required.
2. Project Schedule
..(.
a
22,000
b 5,000
c 40,000
d 5,000
e 15,000
f 5,000
74,500 15,000
3. Funding Source Summary
Transfer to Trail Fund
Interest Income at 5%
Total Fund Balance,
Dec 31
Designated for Office
E ui . Dec 31
Un-designated Fund
Balance Dec 31
The Public Facilities Fund was established from the former Capital Reserve Fund. The
purpose of the fund is to accumulate amounts to fmance future public facilities and office
equipment replacement and acquisitions. The transfer to the Trail Fund is carried over from
the Capital Reserve Fund. The transfer is made from the un-designated fund balance and
will continue until the year 2002. Thereafter, should it be deemed that if this amount is
needed for trail develo ment an additional ca italle for trails will be necess
Fund Balance, Jan 1
General Fund
Contribution for Office
E ui ment
Office Equipment
Purchases
Public Facilities Projects
(40,000)
(15,000)
(5,000)
(34,500)
(15,000)
1,262
51,741
(15,000)
1,294
53,034
( 10,000)
1,326
54,360
(5,000)
1,234
50,594
1,640
67,234
5,000
20,000
35,000
35,000
50,000
46,741
33,034
19,360
15,594
17,234
G. EQUIPMENT
The Equipment Replacement Schedule, as laid out on the next page, identifies the year that
each piece of equipment is likely to need replacement. The overall purpose of the schedule
is to help us identify the fmancial resources that will be necessary to maintain an
economical Public Works fleet that meets the City's needs. It is important to understand
that the replacement schedule is typical for each piece of equipment. It is the City's policy
to replace vehicles when necessary, not just when scheduled. If a vehicle's life can
reasonably be extended beyond when it is scheduled for replacement, it will be done. If a
vehicle has a record of costly repairs and an analysis indicates early replacement will be
cost effective, the vehicle may be moved up in the schedule. All such schedule changes are
done with City Council approval.
The schedule indicates that $78,061 will be spent on equipment in 1998. Projections show
that the fund balance is enough to cover equipment purchases as planned.
Should the schedule result in a short term fund deficit, the City may use five-year
equipment certificates, capital lease/purchase agreements, or internal borrowing to finance
the shortfall until fund balances can increase again.
This year a generator has been added to the equipment schedule to be purchased in 1999.
Currently, the City of Shorewood does not have the means for backup power for the
sanitary lift stations. For a detailed discussion, refer to the sanitary sewer portion of the
CIP.
The funding source summary illustrates where dollars will come from to fund the
equipment schedule.
The Equipment Replacement Fund is established to fmance the replacement of depreciated
public works equipment. Source of revenue are mainly budgeted transfers from the
General Fund. Equipment Debt Certificates or interfund loans may be used to cover short-
term shortages in fund cash flow. Expenditure amounts are as shown in the Equipment
Replacement Schedule.
">
UNIT ACD LIFE YR
NOo DESCRIPTION DATe IYRSI ~
7 077 ROSCOE ROLLeR 16
21 087 TRAIL KING TRAILeR 20
22 087 FORO 666 BACKHOE 16
32 088 BeUTHllNG ROLLeR 16
33 088 FORO LBOOO DUMP 10
36 088 FORO 31110 TRACTOR 16
36 088 MOIIL SW EEPER 10
38 OlIO INGERSOLLJRAND AIR COMPRESSOR 16
.0 OlIO JOHN DEeRE AMT IS22
41 OlIO TOPS TRAILER 20
42 JACKSON TANDeM AXlE TRAIlER 20
44 0111 TORO GROUND6MASTeII
46 0811 FORO WATeR TRUCK 16
08 TeNNANT FLOOR SWeePeR 6/92 10
47 092 FORD F160 4X2 PICKUP sm
48 093 TORO GROUND6MASTeR W /BROOM 3193 7
411 093 FORO F360 . FLATBED 4IlI3 16
60 SPEeD AW AReNes& llISPI.AY 12193 10
61 TRAILER MOUNTeD WATeR PUMP 3186 20
62 094 FORD F360 DUMP 7194 6
42"-48" WALK BEHIND MOWER 6196 16
EDW AROS SlOe-MOUNT FlAIL Me W ER 4IlI6 16
63 096 FORO F360 4lG4 PICKUP W 11'\.0 W 8IlI6
64 ollll FORD lN8000 DUMP W 11'\.0 W . SND 8IlI6 10
66 096 FORD F360 4lG4 PICKUP WII'\.OW 8196
66 096 CAT IT28F LOADER 8M 20
67 096 TORO GROUNDSMASTeR 4IlI6
lIll FELLING EQUIP TRAILER IDOUIlLEl IIIl1S 20
lIS l.oH CAT GRADER 6IlIS 20
lIS 763 MELROE eoB::AT 6IlIS 6
96 SERKO SEWeR JETTER IIlIS 20
117 SKI 000 SHOWMOIILE 111l1S 8
lIB FORO 8600 DUMP TRUCK 10197 10
lIB FORD 8600 DUMP TRUCK 10197 10
117 6ANOPRO SIlI7 10
1111 MOIlLE GeNERATOR seT 1120 20
ANNUAL TOTALS
~
10 INRA TION ON EOUlI'MENT COST SET AT II" PER AN\IUM
20 INTEREST ON CAPITAL RIND BALANCE IS AT 5" PER AN\IUM
30 REPLACEMENT COST IS AT 75" OF ACTUAL. ALLOWING FORSALVAG
40 REPlACEMENT COST INCLUDES SALES TAX AT 8050"
COSTJBASIS WAS SET IN 1991 FOR ALL EOUlI'MENT PURCHASED BEFORE
INRATION IS CALCULATED FROM 1991 VALUE. FOR EOUlI'MENT PURCHIl
THEREAFTER INRA TION IS CALCULATED FROM DATE OF AQUISITlON.
01
Funding SOIa'C8 Summ.ry:
The following funding source summa-y HkJstrlltBS where d~
EOUPMENT REPLACEMENT FUND
CASH FLOW PROJECTIONS
BEGINNING BALANCE
GENERAL FUND
SANITARY SEWER FUND
EOUP CERTIINTERFUND LOAN
REPAYMT OF LOAN@ 5" INT
INTEREST INCOME - 5"
EOUPMENT PURCHASES
ENDING BALANCE
1998
89,000
113,224
o
5,329
178,(81)
129.492
EOUPMENT REPLACEM8
l'
H.PARKS
1. Project Description
a & b. Bad~er Park: Horseshoe PitlShumeboard & Well
Buildine/Picnic Buildine:
The current plan at the Badger City well area in 1998 is to add a roof section over the new
well building and add a concrete floor as a picnic shelter ($10,000); then work with the
Southshore Center to determine if certain recreational amenities -could be added to the west
of the new building such as horseshoe pits and shuffleboard courts. However, because of
a need for additional parking for the area, this plan may be re-evaluated to allow more
parking area instead.
c & e. Overlay Tennis Courts:
The Cathcart tennis court is scheduled to be overlayed in 1998 ($4,000); the Badger tennis
courts are scheduled to be overlayed in 1999 ($4,500).
d. Carthcart Park: Warmine House I Picnic Shelter:
A warming house I picnic shelter similar to the one in Manor Park is scheduled to be built
in Cathcart Park in 2000 ($28,000),
f. Silverwood Park: Warmine House I Picnic Shelter:
A warming house / picnic shelter should be considered for Silverwood Park in the year
2002 ($32,000).
g. Freeman Park: . Concession BuiIdin~ (north)
For some years the City has reserved $50,000 to go toward building a picnic shelter /
concession stand in the softball / soccer area. The Park Foundation is taking a lead in the
project and has raised other funds to go toward a building. The City's $50,000 is to be
considered a "loan" with proceeds to that amount going back into the Park Fund for future
park improvements. The building could be built as early as 1998.
h & i. Freeman Park: Tennis Courts & Parkin~ & Street Overlay:
Although two (2) tennis courts and street and parking lot overlay have been identified as
projects for Freeman Park in 1998, these projects will be re-evaluated in the current park I
trail planning process.
1.
2. Project Schedule
BADGER:
a Horseshoe Pit, 10,000
Shuffleboard
e Well Building Picnic 10,000
Shelter
c Overlay Tennis Courts 4,500
CATHCART:
d Warming House, Picnic 28,000
Shelter
e Overlay Tennis Court 4,000
SIL VERWOOD:
f Warming House, Picnic 32,00
Shelter
FREEMAN:
g Building North - Loan *50,000
h Tennis courts(2)? 50,000
1 Parking & Street Overlay 10,000
TOTAL EXPENSES 134,000 $ 4,500 $28,000
3. Funding Source Summary
Fund Balance, Jan 1
Park Dedication Fees
General Fund Contribution
Donations
Sports Organizations - park
Maint.
Parks Foundation - Bid
Pro' ects/Ex nditures
Tfr to General Fund -
Maint.
Interest Income 3,110 440 815
FundBalanceDec31 $18,428 29,393 17,128 32,568 16,383
The Park Capital hnprovement Fund is established to fmance improvement in the city's park
system. Revenues are derived from park dedication fees from land subdivisions within the
City, budgeted transfers from the General Fund, donations and the Shorewood Parks
Foundation. Expenditures shown are for improvements funded from these sources. Fund
balances will be allocated to future ark im rovements.
11,000
12,000
13,000
14,000
15,000
( 134,000)
(11,000)
5,000
(4,500)
(12,000)
5,000
(28,000)
(13,000)
5,000
5,000
(32,000)
(15,000)
( 14,000)
* Approximately $3,000 is planned to be spent through 1998 on building planning.
.'"
I. TRAILS
1. Project Description
In 1992 a Trail Plan was adopted by the City Council. That plan is now being reviewed and revised
under the direction of the Park Commission. The Commission will involve citizens early and often in
the review process. Plans derived "from the bottom up" are much more likely to be implemented with
the concurrence of the greatest number of immediately affected residents.
The Trail Fund balance is estimated to be $125,272 on December 31, 1997. It should increase to
$146,085 during 1998. No street improvement projects are planned which would call for a trail.
However, trails have been discussed in the past in several areas:
. Extend the trail on Vine Hill Road north to Covington Road then west to Silverwood Park.
An inquiry had also been received about extending the trail on Vine Hill even further north
than Covington.
. Petitions both for and against a trail along Smithtown Road were received in 1996.
. There has been an inquiry about a trail along Enchanted Drive and possibly the Shady
Island perimeter.
. Inquiries have been received about a way to safely get from the Lake Virginia area to the
LRT (regional trail).
. An inquiry was received on working with Excelsior on a trail along Mill Street.
. The transportation supervisor for the Minnetonka School District has identified a number of
streets along which trails or road-side walkways are recommended.
There is clearly interest in trails but there are always problems in "retrofitting" trails in already
developed areas. This emphasizes the importance of working with area residents from the initial
stages in planning any trails.
2. Project Schedule
At this time the only expenditure anticipated through 1998 is $6,000 for planning and another $6,000
to conduct a telephone survey of residents about trails. Project plans could result from this process
which is expected to be completed in the spring of 1998 so no project schedule is available here.
3. Funding Source Summary
1998
Fund Balance, Jan 1 125,272
Tfr - Public Facilities Fund 15,000
5% from Street Fund 14,250
Plannin (6,000)
Surve (6,000)
Interest Income @ 5% 3,563 4,408 5,175 5,860 6,463
Fund Balance Dec 31 146,085 180,743 212,168 240,279 264,992
The Trail Fund is established to finance the implementation of the City's Trail System plan.
Revenues are derived from budgeted transfers from the Public Facilities Fund, Street Fund,
MSA Fund (75% ofMSA Project Cost) and anticipated ISTEA grants. Expenditures shown
are improvements funded from these sources. Fund balances will be allocated. to future trail
im rovements.
2001
212,168
5,000
17,250
2002
240,279
o
18,250
III. CAPITAL FINANCE PLAN
The City recognizes the importance of. maintaining a reasonable funding level for public
improvements, equipment, and depreciation of current City assets. Therefore this CIP
projects an increase of between 3.25% and 5.5% annually in general revenues allocated for
capital improvements.
The Funding Source Summary chart below projects the property tax levy for capital
improvements through 2002 and identifies the levy by type of improvement. The "Funding
Source Summaries" in the various sections of this program are a major part of this Finance
Plan. Each functional area summarized here is explained in detail in the funding source
summary chart in each functional area.
Maintaining a reasonable Capital Reserve fund balance is an essential element in the
fmancial stability of the City. It can be an important factor in maintaining and improving
our good bond rating. Such a reserve can serve as a sound fmancial resource. It can serve
as a depreciation fund for City Assets. In addition, it can allow for short term or interim
internal borrowing for projects or equipment. This can reduce the cost of borrowing by
allowing for combined bond sales at the most advantageous time.
The last portion of the Capital Finance Plan is a proposed 1998 Capital Improvement
Budget. It adopts, as a budget, the projects identified in this document for the year 1998
and authorizes purchases and preliminary project expenses up to and including a feasibility
study for those projects pending Council approval of appropriate agreements. This
budget needs to be adopted by the City Council in an action separate from
acceptance of this plan.
205,000 225,000 245,000 265,000 285,000
80,000 80,000 80,000 80,000 80,000
55,000 55,000 55,000 55,000 55,000
10,000 10,000 10,000 10,000 10,000
114,025 118,016 122,146 126,422 130,846
10,000
15,000 15,000 15,000 15,000 15,000
489,025 503,016 527,146 551,422 575,846
1
.
CITY OF SHOREWOOD
RESOLUTION NO. 98-
A RESOLUTION ADOPTING A CAPITAL IMPROVEMENT BUDGET
FOR THE YEAR 1998
WHEREAS, the Shorewood City Council wishes to carefully plan and coordinate
City public capital purchases and projects over a five year period matching physical needs with
financial resources; and
WHEREAS, the City Council has adopted a Capital Improvement Program for the
years 1998 through 2002 for this purpose; and
WHEREAS, it is the intention of the City Council to have the first year of the five
year Capital Improvement Program document serve as the capital budget for year 1998.
NOW, THEREFORE BE IT RESOLVED that the City Council hereby adopts
those purchases and projects identified to be made in the year 1998 in. the Project Schedule of the
1998-2002 Capital Improvement Program as its 1998 Capital Improvement Budget.
BE IT FURTHER RESOLVED, that the adoption of said budget authorizes
purchases, and preliminary project expenditures up to and including feasibility study for those
projects identified to be undertaken in the year 1998 pending City Council approval of appropriate
agreements and operating budget adjustments.
day of
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this
,1998. '
ATTEST:
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
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Appendices
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Criteria For Minor Draina~e Projects
To Be Funded By Stormwater Utility
GENERAL -
Projects to be funded under this utility will include only
those projects that are estimated to cost less than $15,000.
Projects will be completed in order of priority, as defined
below and as categorized and dated by the Public Works
Director. Where two (2) or more projects have the same
priority, the older of the projects will be completed first,
funding permitted. Total project spending per year will not
exceed $30,000 or the fund balance, whichever is smaller.
1) PUBLIC SAFETY AND HEALTH
Primary attention will be paid to those projects that impact the public health or
safety. These projects would include ice problems on the road, erosion that is
causing a hazardous structural problem (Le. undermining a road), or storm water
that is causing a significant health problem (such as flooding the sanitary system).
2) SUBSTANTIAL FINANCIAL IMPACT TO THE CITY
This category will include those projects that, while not endangering the public
health, will still have a negative impact on the residents as a whole. Projects in this
category include minor infrastructure replacement that cannot be funded cost
effectively by other means. Other potential projects include erosion causing
property damage and minor structure replacement.
3) PUBLIC NUISANCE
This category includes those projects that cannot be considered a substantial hazard,
are not likely to cause a fmancialloss to the City, but are a public nuisance. These
projects include standing water in the roadway, unwanted flooding in public parks,
and minor erosion projects.
4) PRIV A TE NUISANCE
Finally, those projects that are a nuisance to a single residence or small group of
residences that the City Council deems that the City has some responsibility to help
correct. These projects include those instances where a large drainage area is
causing a problem to a small area, and the homeowner(s) is (are) willing to allow a
right-of-entry to City crews without cost.
Miscellaneous Maintenance
The following items are only excerpts taken from a list of drainage problems. and
complaints to demonstrate prioritization of problems.
Priority 1. Public Safety and Health
. Amesbury storm sewer outlet/erosion
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Priority 2. Substantial Financial Impact to City
· Johnson Property
Priority 3. Public Nuisance
Priority 4. Private Nuisance
· Rear yard drainage problem at Brown residence along Harding Lane
· Korin drainage problem, 6135 Cathcart Road
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The Shorewoocl Slonnwater Management Program
l=;'Lln ding 0 Lll1iIl e
Funding
.Source:
lss Ll e
I\dclressecl:
Clly Wlcl~
General Fund
Shorewood/Lake System (!5)
Slormwater Management
ULlllty Fee=$3.75/Quarlcr
$20,OOO/Year
20% or
Project Cost
$20,OOO/Year
Stormwater System
Maintenance Projects
Sixteen separat~
Walershed Dlstricls
with Taxing AUlhority
10%or
Project Cost
70% or
Project Cost
~-
Stormwater Management
Improvement Projects
Conllned Within Separale
Walershed Districts
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(!) City-wiele utility ([Istrlct. SImp/e Ice scllcc/ule based partlal(y on water fllllO)I
~ Generalfulld contribution to c/(V-wide drainage projects.
C9 Spec/a/laxIng dislrict c1wlges Iwsed on value "vl/l be levied on!y wilen {f
project is clone, willlln that watershed district.
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SANITARY SEWER
Data from the MCES and lift station run times will be analyzed yearly to detennine what, if
any, benefit is being realized by the City. The economic worth of the environmental issues
involved is necessarily a matter of council policy.
In 1995 the MCES established a Task Force to review its cost allocation methods. At the
present time, the MCES uses a single rate system which allocates its current operating
expenses to the user communities on the basis of the wastewater flow each community
contributes. Some communities, particularly the core cities, have argued that it is more
costly to serve outlying communities and, therefore, those communities should be charged
a higher rate. To assist in investigating the current MCES rate structure, the Task Force
established a technical advisory committee, to which the Shorewood City Administrator
was appointed.
At this time, there appears to be little support for changing the single rate cost allocation
method now used by the MCES. However, there does appear to be strong support for
raising the portion of the debt service paid by SAC charges thereby requiring an increase in
the SAC rate. Increases in the SAC rate are likely. Since the SAC rate charged by the
MCES is uniform, and Shorewood has relatively few new connections each year, but is a
"wet" community, a SAC increase could be of some benefit to Shorewood because it
would tend to reduce the growth of sewer rates.
An important recommendation that the Technical Advisory Committee made to the Task
Force deals with inflow and infIltration (1&1) reduction. A study recently conducted
indicates that the MCES could save $2 million per year if all 1&1 in the sewer system were
reduced to normal levels. The suggestion prepared by the Task Force to the MCES was to
allocate a $1 million per year in the form $50,000 maximum loans to user communities for
1&1 reduction programs. The communities would pay the loans back at the rate of $10,000
per year. However, if progress can be shown toward reducing 1&1, the loans would be
forgiven. The recommendation was adopted and Shorewood has received matching grants
totaling $20,000.
PUBLIC FACILITIES AND OFFICE EQUIPMENT
Computer Improvements:
The Local Area Network (LAN) at the start of 1997 consisted of ten Macintosh computers
on an Apple server with one PC operating outside of the network. The PC was
implemented to begin the development of a GIS system which was not available on a
Macintosh platform.
During 1997, Staff has identified three key areas that need to be upgraded to improve
productivity in the office related to the exchange and manipulation of data fIles:
. additional printer
· modem connectivity for both Macintosh and PC
· interoffice connectivity between Macintosh and PC
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The addition of pc's to the network made it necessary to upgrade the LAN capabilities to
communicate on a dual platform basis. This was accomplished by the addition of a PC
workstation running Windows 95 as a secondary server. The existing Apple server
continues to run the heart of the LAN system. Ultimately, it is anticipated that the PC
server will become the primary server and will help facilitate items such as remote access.
The long term technological plan includes allowing the opportunity for those persons or
departments to switch to the PC platform because of software or technology reasons, but
still allow the Macintosh to run on the LAN to provide those services it is best at such as
desk top publishing.
EOUIPMENT
PARKS
Shorewood Park Foundation:
For the following reasons, the City of Shorewood detennined that a separate, non-profit
corporation should be established for the general improvement of Shorewood's parks:
. There is increasing pressure to reduce the increase of property tax dollars for
park improvements.
. A park improvement referendum was defeated in the Spring of 1993 which
means borrowing funds is not an option.
. Federal and state funding for recreation continues to decrease.
. There is increasing pressure for more and better facilities for organized sports at
Freeman Park.
. Improvements likely funded from the "foundation" would clearly benefit those
who participate in organized sports. This would add to the general quality of
life for the entire Shorewood Community and open up the potential for more
residents and civic organizations to participate in recreational activities.
The following are the objectives of the Shorewood Park Foundation:
. Add to the general quality of life for the entire Shorewood Community;
. Allow for more residents and civic organizations to participate in recreational
activities;
. Provide an opportunity to encourage donations to Shorewood's parks;
. Serve as a vehicle for cooperation and coordination of human resources to
support, operate and approve Shorewood's park facilities;
. Reduce the use of property tax dollars for park related expenditures;
. Raise and distribute funds for a portion of the cost of maintaining Shorewood's
parks, park capital improvement projects as listed in the City's Five Year Parks
IX
Capital Improvement Program, and park improvement projects beyond the
scope of the five year program;
· Work with the City to apply for and provide matching and in-kind contributions
for various recreational grants; and
· Provide for an organized means to review, prioritize, recommend and undertake
park improvement projects.
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