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011298 CC Reg AgP JAH-1~-98 05:41 PM P.02 To: Deboron 6o('\(on From: ChrIstine Llzee Date: Sunday, January 11, 1998 re: PlannIng Commission appointments ;;....-- -:-::-::=------=----==e====---=___ ~- ---=====-~===~ Deor- Deborah -- I nave been tMinking abouT yesterday's conve/"5atlon ond have :!SOme thoughts and a decIsIon I would like to snare with you. Ginny and I discussed -ttle chair ond vice cnolr po6ltrons at length over lunch on .January 2. At thai" 1ime, I believed we were In agreement about your nomlna'tian as chair and I<oger's os vIce chair. AT the 1/6/98 PC meeting when I made the motion for you as Chair and Roger a!5 \lice Chair, I was quite sur-prlsed at Ginny's negative respon~e to I<oger's nomination. I nominal'edRager to support his desire to further his political aspiraTions since this pO!lition would provide him with hands-on experience in learning the proces9. .Additionally, his becoming vice choir would hopefully alleviate potential conflict 50 we can move forward wfth 0 closer relationship between the Planning Commission and Council. I was even more surprised when Ginny nominated me ~ vice chair. I was under the impressIon tMat we had both agreed to .step aside" and endorse your and l<ager's p"si1'ions. As it turns out, when she made that motion, she already knew that I would not hove the support of the Council - a fact of which I was unaware. It was never my Inteniion to be vice chair and I was very surprised at the nomination by Ginny. After thinking about this situation, I request that my nomination be removed and that my original motion to have Rager- as vice chair be reinstaTed and accepted. I feet that this Is the "type of situation that calls for f1exibilrty in building a positive relationshIp with Council. You know me well enough to know that my intentions are t'o do whatever Is in the best interest' of our community as a whole. Trtles are not particularly importanT to me, espec:ial~ if 'they cause disfunction or bad feelings. Mvprimory oQjective Is 1'0 be a valuable member of the Planning Commission, not couse dlsseniion between groups that already have 50me challenges understanding each other's roles. We need to move beyond petty politics and work "together to improve communication. Sincerely, DM~~ CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL EXECUTIVE SESSION CONFERENCE ROOM MONDAY, JANUARY 12, 1998 7:00 P.M. AGENDA 1 . CONVENE CITY COUNCIL EXECUTIVE SESSION A. Roll Call Mayor Dahlberg_ Stover McCarty _ O'Neill Garfunkel B. Review Agenda 2. REVIEW OF THE PROPOSED FINAL CONTRACT WITH THE AFSCME UNIT 3 . ADJOURN &'~ ,.;f,. "<''''~ ....t) ,,' , \ " ~ - .. CITY OF SHOREWOOD CITY COUNCIL REGULAR -MEETING MONDAY, JANUARY 12, 1998 5755 COUNTRY CLUB .ROAD COUNCIL CHAMBERS 7:30 P.M. The City Council will convene in Executive Session at 7:00 p.m. to discuss Union negotiations. No action will be taken at-that time. AGENDA 1 . CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Dahlberg_ Stover _ McCarty _ O'Neill Garfunkel - B. Review Agenda 2 . CONSIDERATION OF A MOTION ADOPTING RESOLUTIONS MAKING APPOINTMENTS WITHIN THE CITY FOR THE YEAR 1998 A. A Resolution Making AppointIllents for 1998 (Att.-#2A Proposed Resolution) B. A Resolution Making AppointIllents to the Planning Commission for 1998 (Att.-#2B Proposed Resolution) 3. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes December 15, 1997{Att.-#3A Minutes) B. City Council Executive Session Minutes December 15, 1997 (Att.-#3B Minutes) 4 . CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: - A. A Motion to Adopt a Resolution Approving 1998 Refuse Haulers'LiceDse (Att.-#4A Proposed Resolution) B. A Motion to Adopt a Resolution Approving 19_98 Tree Trimmers' License (Att.-#4B Proposed Resolution) C. A Motion to Approve an Extension to Recording Secretary Service Agreement (Att.-#4C Proposed Agreement) D. A Motion to Approve an Extension of Deadline for Compliance with a Notice to Remove (Att. -#4D Planner's Memo) Appellant: Jay Lami Location: 21165 Forest Drive ~ ~. i ~fl " crrv COUNCIL AGENDA .. JANUARY 12, 1998 "PAGE 2 OF 2 E. A Motion to Adopt a Resolution Authorizing Application for Coaveyance of Tax Forfeit Land for Public Purpose (Att.-#4E Proposed Resolution) F. A Motion Establishing the 1998 Local Board of Review Date as Wednesday, April 1, 1998 (Att.-#4F County Memorandum) G. A Motion to Adopt a Resolution of Merit (Att.-#4G Proposed Resolution) H. A Motion Approving an Employment Agreement with the City Administrator for the year 1998 (Att.-#4H Proposed Agreement) 5. MATTERS FROM THE FLOOR (No Council action will be taken..) 6 . PLANNING .. Report by Representative 7. CONSIDERATION OF A MOTION REGARDING UNION CONTRACT AGREEMENT WITH AFSCME 8. CONSIDERATION OF A REQUEST FROM MINNEHAHA CREEIC WATERSHED DISTRICT STEERING COMMITTEE TO ADOPT ENDORSEMENT RESOLUTION (Att.-#8 Memorandum) 9. ADMINISTRATOR &; STAFF REPORTS A. Staff Report on Development Monitoring B. Planner's Report on Agreement with Northwest Associates for Housing Study Services C. Report on 1997 Implementation Efforts of Communication Plan (A.tt...:fI9C Report) (' D. Administrator's Report on Status of Animal Control Agreement with Orono (Att.-#9D Letter from Orono) 10. MAYOR &; CITY COUNCIL REPORTS 11. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.-#ll) CITY OF SHOREWO()D~ ~ 5755 COUNTRY CLUB,ROAO-SHOREWOOD, MINNESOTA 55331-8927 - (612) 474-3236: _ FAX (612) 474-0128 - www.state.net/shorewood . cityhall@shorewood.state.net / c -Executive Summary "Shorewood City Council :Meeting Monday, Jan~ary...12, 1998.. .' ,- 1 Please note that-;the City Council will -meet-at 7 :00 p.m. in Executive - - Session to review. the tentative agreement with the AFSCME unit (Public Works). .~ . ~.-:- Agenda Item #2A: positions. This annualresolution IIlakes appointments to various offices and - Agenda Item #2B: . This resolution would normally be included with the commission appointment resolution which was adopted in December. Itdesignates the Chair and Vice Chair of both the Planning and Park Commissions. Because the Park - Commission has not yet reCommended its officers, the Council should table that portion of this resolution, and perhaps, the whole resolutio~ until the next meeting. / - - - Agenda Item #4A: This resolution approves~licen~esforBFI ofNorth~~ericaand Haugen Haulers, Inc. as refuse collecto~ in Shorewood. .. I ~-- ;:.'tI .: ..'_ ." . Agenda Item #4B: .' - This resolution approve. s licenses for Davey Tree and FoUr Seasons _ . / - Tree Service for tree trimming services within Shorewood. ... . . ~- . /;,,;""/,- ~ . ; "- ,.- ~ ~ Agenda Item #4C: ;..,This is an extension of the current agreement for recording_ - . se_cretarial_~ervices with Timesave:s Inc. It does not change rates.-_.. ..~ ,'0 -:: Agenda Item #4D: Mr. Jay Lami hasjequested additional time to comply with a notice! to remove two Unlicensed and inoperable vehicles at 21165 Forest Drive. The Planning Director recommends that the extension be-granted to January 25, 1998, after which the matter ~ill be turned oyer to ~ prosecuting atto!1ley's office for further action. . - Agenda Item #4E:Hennep~ County~has informed us that a wetland parc~l ~of land on' Enchanted Island has become_available through tax forfeiture~ Consistent with past City policy of acquiring wetlands, the Planning Director has prepared a Graft resolution .- requesting that theJ~ounty convey the parcel to the City of Shorewood fordrainage aner ,wetland con~ervation purposes~ " ., - < '. - . "-., . <, . . '; . - ~ " : Agenda Itein #4F: .... /This resolution eStablishes the date for the Local Board of ReView as Wednesday, April!, 1998. Pleasec~_ckyourcalen~to see'ifyou at:eavailable that' date. . . . n ~J PRINTED ON RECYCLED PAPER Executive Summary - January 12, 1998 Council Meeting Page 2 Agenda Item #4G: This resolution authorizes certain merit payments. Agenda Item #4H: This motion approves the City Administrator's employment agreement for the year 1998. Agenda Item #7: Should the AFSCME agreement be ready to be approved (following review in Executive Session), a motion would be in order authorizing the execution of the agreement. Agenda Item #8: This is a communication from the Steering Committee for cities of the Minnehaha Creek Watershed District suggesting a resolution be passed making recommendations to the County Board regarding candidates for the open Watershed District Board of Managers positions. Because two resolutions making recommendations have been adopted by the City Council, no action is recommended regarding this request. . . f II t i ,,~ . . CITY OF SHOREWOOD RESOLUTION NO. 98- A RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD FOR THE YEAR 1998 WHEREAS, it has been the policy of the Shorewood City Council to make annual appointments to fill certain offices and positions within the City government at the beginning of each year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the following persons are appointed to the following offices and positions until the 1998 City Council organizational meeting: Acting Mayor: Councilmember Kristi Stover Council Representatives to: a. Park Commission Liaison: Jennifer McCarty b. Planning Commission Liaison: Jerry O'Neill c. Liquor Stores: Tom Dahlberg and John Garfunkel d. Minnehaha Creek Watershed District: Jerry O'Neill e. Lake Minnetonka Cable Commission: Jennifer McCarty f. Association of Metro Municipalities: Tom Dahlberg g. Coordinating Committee South Lake Minnetonka Public Safety Department: Tom Dahlberg h. Backup to Mayor on Coordinating Committee South Lake Minnetonka Public Safety Department: Jerry O'Neill i t , [ r I ! I [ Representatives to Affiliated Organizations: a. Lake Minnetonka Conservation District: Robert Rascop b. Lake Minnetonka Cable Commission: Jeff Foust c. Minnetonka Community Services: Tad Shaw City Attorney: John Dean, Kennedy & Graven City Prosecutor: Kenneth N. Potts Emergency Preparedness Director: SLMPSD Police Chief Richard Young .,.,; ,....-- . . CITY OF SHOREWOOD RESOLUTION No. 98- Page Two: Annual Appointments 1998 Official Depositories: First State Bank of Excelsior, 4M Fund & other Depositures as necessary Official Newspaper: Sun/Sailor Newspaper Weed Inspector: Mayor Tom Dahlberg Assistant Weed Inspectors: Charles Davis & Joe Lugowski 2. That the Blanket Bond (Official Bonds) is approved. 3. That such appointments shall take effect on the date hereof and shall continue for the remainder of the year or until such time as a successor is appointed by the City Council. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of January, 1998. Tom Dahlberg, Mayor A'ITEST: ;;:. f I i K r James C. Hurm, City Administrator !;, ~. I fu , fe' i: it I f l . . CITY OF SHOREWOOD RESOLUTION NO. 98- A RESOLUTION MAKING COMMISSION APPOINTMENTS WHEREAS, at their regular meeting held December 15, 1997, the City Council adopted Resolutions No. 97-117 and 97-118 making appointments to the Planning and Park Commissions. NOW, THEREFORE BE IT RESOLVED that the City Council shall make the following Commission position appointments for the year 1998: Planning Commission: Chairperson Vice Chairperson Park Commission: Chairperson Vice Chairperson ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of January 1998. TOM DAHLBERG, MAYOR ATTEST: JAMES C. HURM, CITY ADMINISTRATOR ,. CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, DECEMBER 15, 1997 COUNCIL 5755 COUI 7:30 P.M. \l\\f\f1 \ MINUTES 1. CONVENE CITY COUNCIL. MEETING Mayor Dahlberg called the meeting to order at 7:30 p.m. He also announced the Council will convene in Executive Session immediately following the regular portion of the meeting to discuss pending litigation. A. Roll Call Present: Mayor Dahlberg; Councilmembers Stover, McCarty (arrived at 7:40 p.m.), O'Neill and Garfunkel; Administrator Hurm; City Attorney John Dean; Finance Director AI Rolek; Engineer Larry Brown; Planning Director Brad Nielsen Review Agenda . B. Mayor Dahlberg read the Agenda for December 15, 1997. Councilmember Stover requested the removal of Item D from the Consent Agenda. It was agreed Item D will become Item 4.1. Mayor Dahlberg requested Item 17 be moved to Item 5.1. Engineer Brown requested Item No.3 be amended to reflect consideration of a resolution providing direction to MNDOT regarding access closures and improvements to various intersections with State Trunk Highway 7. Administrator Hurm requested the removal of Item 14 since a fmalized 1998 Capital Budget was not available. Hurm noted Item 7C to include consideration of a motion regarding a zoning code amendment as well as a resolution regarding a Conditional Use Permit for Self-Storage Facility. The agenda was approved as amended. 2. APPROVAL OF MINUTES . A. City Council ,Work Session Minutes - November 19, 1997 O'Neill moved, Garfunkel seconded approving the City Council Work Session Minutes for November 19, 1997, as amended on Page 2, Paragraph 1, add "Mayor Dahlberg stated this would not necessarily be the case if the infrastructure did not already exist." Paragraph 10, Sentence 4, add "depending on how it is defined. " Paragraph. 11, Last Sentence, change "should" to "could." Motion passed 4/0. B . City Council Regular Meeting Minutes - November 24, 1997 O'Neill moved, Stover seconded approving the City Council Regular Meeting Minutes for November 24, 1997, as submitted. Motion passed 4/0. C . City Council Work Session Minutes - November 25, 1997 Garfunkel moved, O'Neill seconded approving the City Council Work Session Minutes for November 25, 1997, as submitted, however, Councilmember Stover requested a copy of the map depicting each of the areas referenced be attached to and made a part of the minutes. Motion passed 4/0. :tf3 A .., CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 15, 1997 - PAGE 2 D . City Council Work Session Meeting Minutes - December 1, 1997 Garfunkel moved, O'Neill seconded approving the City Council Work Session Minutes for December 1, 1997, as submitted. Motion passed 3/0. (Councilmember Stover abstained.) Councilmember McCarty arrived at 7:40 p.m. E. City Council Regular Meeting Minutes - December 3, 1997 O'Neill moved, Stover seconded approving the City Council Regular Meeting Minutes for December 3, 1997, as amended on Page 2, Item 3, delete from the motion "and adopting the Resolutions therein." Motion passed 5/0. F . City Council Special Meeting Minutes - December 3, 1997 Dahlberg moved, Stover seconded approving the City Council Special Meeting . Minutes for December 3, 1997, as submitted. Motion passed 5/0. G. City Council Work Session Meeting Minutes - December 8, 1997 Dahlberg moved, O'Neill seconded approving the City Council Work Session Minutes for December 8, 1997, as submitted. Motion passed 5/0. 3. REPORT ON OPEN FORUM MEETING HELD DECEMBER 15 FROM 6:00 P.M. TO 7:15 P.M. ON HIGHWAY 7 IMPROVEMENTS A RESOLUTION PROVIDING DIRECTION TO MNDOT REGARDING ACCESS CLOSURES AND IMPROVEMENTS TO VARIOUS INTERSECTION WITH STATE TRUNK HIGHWAY 7 Engineer Brown explained MNDOT has requested the City's participation in making changes to the Highway 7 corridor with various city intersections which would make Highway 7 a safer corridor . to travel. The City conducted trial closings of the access points to investigate how this would impact the various intersections. Yellowstone Trail, east of Country Club Road, experienced an increase of approximately 400 vehicles. Yellowstone Trail, west of Country Club Road, experienced a decrease in traffic during the trial closure. Eureka Road, north of Highway 7, experienced an increase of 70 vehicles per day which would not be considered significant given the amount of traffic on this road on a daily basis. Engineer Brown noted the survey results were reviewed during the public information meeting at which time staff and Council had an opportunity to speak with residents regarding this issue. Brown explained the changes which will be requested of MNDOT. Councilmember Garfunkel noted Pleasant Avenue to be a problem area. Councilmember Stover commented a 100 percent petition was received from the residents living on this drive. Councilmember O'Neill pointed out that according to the traffic counts, traffic would be reduced in one neighborhood by 60 percent and increased in other areas by only 15 to 20 percent. I . . CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 15, 1997 - PAGE 3 Brown reported there had been discussions during the public informational meeting. relative to emergency service vehicles responding to Wood Drive if some of these accesses were to be closed and it was noted emergency response time would increase. Councilmember McCarty expressed concern relative to the ongoing traffic concerns on Yellowstone Trail and stated she would not feel comfortable increasing this traffic. She felt the addition of a right turn lane on Pleasant Avenue to be a compromise. Mayor Dahlberg expressed concern there is not a clear measure relative to the traffic on Lake Linden Drive. He stated he would support closing Pleasant Avenue if it does not place inordinate pressure on Lake Linden Drive. Councilmember O'Neill pointed out according to the study, there are 200 fewer cars traveling into this neighborhood. Brown explained that in an effort to identify the position of MNDOT relative to funding, he added the Lake Linden project to the plan. He explained the level of financial participation which was originally promised by MNDOT is not as much as staff had hoped. Councilmember O'Neill suggested denying the proposal given MNDOT's unwillingness to assist the City with this project. Councilmember Stover noted if MNDOT will not fund the project, the City would not be required to either. Mayor Dahlberg suggested the City put traffic counters at Country Club, Yellowstone and Lake Linden to determine the level of traffic on these roadways with no access points closed. He noted the option would remain to close Pleasant Avenue. In addition, this would allow time to investigate the traffic counts on Lake Linden Drive. Councilmember O'Neill stated he would be in favor of closing Pleasant Avenue, however he has a concern relative to access by emergency vehicles. Councilmember Garfunkel commented this is an issue of safety and is not simply limited to traffic counts. He noted his agreement with MNDOT that a controlled intersection is much safer than an uncontrolled intersection along the subject stretch of highway. Mayor Dahlberg noted his agreement. O'Neill moved, Garfunkel seconded amending Item 4 of the proposed resolution to reflect the closure of Pleasant A venue. Motion passed 3/2. (Mayor Dahlberg and Councilmember McCarty were the dissenting votes.) Stover moved, McCarty seconded amending Item 1 of the proposed resolution changing "Highway 41" to read "Shopping Center." Motion passed 5/0. Stover moved, Dahlberg seconded amending Item 2 of the proposed resolution to read "The intersection at Lake Linden Drive with Trunk Highway 7 shall be closed. " Motion passed 5/0. O'Neill moved, Garfunkel seconded adopting RESOLUTION NO. 97-109, "A Resolution Providing Direction to MNDOT Regarding Access Closures and Improvements to Various Intersection with State Trunk Highway 7." Motion passed 5/0. 4. CONSENT AGENDA <; I McCarty moved, O'Neill seconded approving the Motions on the Consent Agenda and adopting the Resolutions therein: CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 15, 1997 - PAGE 4 A . A Motion to Approve a Three Year Extension of the Recycling Contract with E-Z Recycling B. A Motion Adopting RESOLUTION NO. 97-110, "A Resolution Approving 1998 Licenses for Refuse Haulers" C. A Motion Adopting RESOLUTION NO. 97-111, "A Resolution Approving 1998 Licenses for Tree Trimmers" D . A Motion Authorizing the Hire of a Secretary E. A Motion Adopting RESOLUTION NO. 97-112, "A Resolution Amending Resolution No. 97-104 by Changing Final Payment Amount" Motion passed 5/0. 4.1 CONSIDERATION OF A MOTION ADOPTING A RESOLUTION AUTHORIZING ENDORSEMENT OF A GRANT APPLICATION FOR TONKA UNITED SOCCER . Administrator Hurm explained representatives of the Tonka United Soccer Association contacted the City relative to a grant program which is available through the Minnesota Amateur Sports Commission. Councilmember Stover inquired whether there would be potential for legal liability in endorsing the grant application. City Attorney. Dean stated if the City were to go forward and enter into a relationship with Tonka United Soccer, it would be important to address issues of potential liability. These issues can be addressed through a Joint Powers Agreement or other forms of agreements. Stover moved, McCarty seconded adopting RESOLUTION NO. 97-113, "A Resolution Authorizing Endorsement of a Grant Application for Tonka United Soccer." Motion passed 5/0. . 5. MATTERS FROM THE FLOOR - None Cory Nelson, 5980 Seamans Drive, commented on the newspaper article relative to a lawsuit which is being threatened by the Eagle Crest Northwest Developers. Mr. Nelson commented most of the people in the neighborhood would like to see the land used and used appropriately. Steve Hertzenberg, 26115 Shorewood Oaks Drive, also commented on the newspaper article. He encouraged the Council not to enter into a settlement with the developer and not to reconsider their decision. Mr. Hertzenberg stated his neighborhood is determined a project such as this will not be approved. Keith Monjack, 6140 Pleasant Avenue, commented on the Highway 7 closures and felt there would be significant traffic on Pleasant Avenue if Wood Drive and Seamans are to be closed. Councilmember O'Neill pointed out the motion had been to close Pleasant Avenue. Mayor Dahlberg recessed the meeting at 8:46 p.m. and reconvened at 8:54 p.m. . . CITY COUNCIL REGULAR MEETING MINUTES DECEMBER IS, 1997 - PAGE S 6. PUBLIC HEARING - LIQUOR STORE OPERATIONS Finance Director Rolek addressed this issue. Bill Josephson, Liquor Store Manager, was in attendance and he reviewed various interventions which have been undertaken and benefited the operation. He noted there was increased activity at the plaza store given the change of Driskill's to New Market. Councilmember Garfunkel noted the Old Market Road facility is too large given the sales versus the rent. Negotiations are underway to reduce the square footage of the store. There is a seven year lease in which the store is in its third year. Finance Director Rolek noted there has been interest expressed by some of the tenants in obtaining the space the store would like to turn back. Councilmember Stover provided some background on this matter and pointed out the proceeds of the liquor stores built the city hall building. These proceeds also purchased much of the park land which now exists. Mayor Dahlberg clarified the overall condition of the liquor store operation is slightly profitable. He noted the store on Highway 7 loses money, however, the other two stores produce a profit. Mayor Dahlberg commented the Highway 7 store is now considered more of a convenience. store location emphasizing the more popular products. Councilmember O'Neill questioned why something has not been done prior to this time given the fact this particular store has lost money over the last three years. Councilmember Stover pointed out this is one of three stores and overall there is a profit. She pointed out the losses are covered through a reserve liquor fund. Councilmember Garfunkel pointed out there has been a turn around of approximately $30,000 over the previous year. Councilmember O'Neill noted this to be a result of the other stores and not the Old Market Road operation. Councilmember Garfunkel explained the trend at this location to be moving in a positive direction. Rolek explained the history of this operation and the effect the opening of a warehouse type liquor store has had on this location. The slow traffic flow of the shopping center affected the business as well. Rolek felt with the continued growth in the area and the new marketing strategies which are being undertaken, this operation can become profitable. Councilmember Garfunkel pointed out the Old Market Road operation is part of an entire operation and cannot be separated out from the rest of the stores. ' Councilmember O'Neill felt if the Old Market Road facility does not earn a profit in the next year, the business should be sold. He felt there to be no point in being in this business if the City is only going to break even or recognize only a minimal profit. Councilmember Garfunkel noted any losses which are experienced are not taken out of the General Fund. Mayor Dahlberg opened the public hearing at 9:24 p.m. Roger Champa, 25500 Nelsine Drive, questioned whether benefits, licensing, and insurance are included in the numbers which were presented when Rolek stated the business is self-sustaining. Rolek noted those expenses were included in addition to some administrative costs which have been factored in. Mr. Champa expressed his opinion the City does not belong in the liquor business. He expressed concern enhanced advertising and marketing to increase the business will put the City at risk for selling to people they shouldn't which could result in a lawsuit. He noted his agreement with Councilmember O'Neill that if the situation does not turn around, the City should discontinue this business. Hearing no further public testimony, Mayor Dahlberg closed the public hearing at 9:27 p.m. CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 15, 1997 - PAGE 6 A . Consideration of a Motion Authorizing the Expenditure of Liquor Operation Funds in Relation to Reducing the Square Footage of the Waterford Liquor Store Hurm noted the Council received a proposed letter authorizing the liquor store to reduce the square footage of the facility from 4,500 to approximately 3,100 square feet. All transaction costs associated with designing and building out the space in question as well as brokerage fees will be the responsibility of the City. These costs are expected to be kept to a minimum. McCarty moved, Garfunkel seconded authorizing the expenditure of Liquor Operation Funds in Relation to Reducing the Square Footage of the Waterford Liquor Store. Motion passed 5/0. B . Consideration of a Motion to Approve a One Year Extension 0 f Cooperative Operating Agreement and Lease with Tonka Bay Regarding Municipal Liquor Store Garfunkel moved, Stover seconded approving a one year extension 0 f Cooperative Operating Agreement and Lease with Tonka Bay Regarding Municipal Liquor Store. Motion passed 5/0. Mayor Dahlberg recessed the meeting at 9:30 p.m. and reconvened at 9:38 p.m. 7. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION MAKING A NOMINATION TO THE MINNEHAHA CREEK WATERSHED DISTRICT BOARD OF MANAGERS Councilmember Stover inquired whether this nomination will confuse the Hennepin County Board given the fact the City has already submitted the nomination of Woody Love. Mayor Dahlberg explained the Board requested the submission of nominations. Councilmember Stover explained two of the three seats on the Board of Managers are open for appointment from Hennepin County. She felt since there are two seats open in Hennepin County, they would be distributed around the various cities of the county rather than making two appointments from one city. Councilmember McCarty noted her agreement. Councilmember O'Neill felt the more qualified people who can be nominated, the better the end result will be. Councilmember Stover expressed her feeling it will weaken the support of.Rascop or Love to nominate more than one person. She felt more thought should be given to this issue. Councilmember Stover stated she would prefer to make one nomination per year. Councilmember McCarty was in agreement. Mayor Dahlberg did not feel nominating more than one person would weaken either position. Councilmember Garfunkel felt by making more nominations, this would enhance the chance of someone familiar with Shorewood being appointed to the Board. Mayor Dahlberg commented the City may not be adequately represented if sufficient nominations are not made. Dahlberg moved, O'Neill seconded adopting RESOLUTION Resolution Making a Nomination of Robert Rascop to the Watershed District Board of Managers." Motion passed 3/2. Stover and McCarty were the dissenting votes.) NO. 97-114, "A Minnehaha Creek ( Councilmembers . . 'I' . . , " t o '!\ i f ~ I . . CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 15, 1997 - PAGE 7 8. PARKS Report on December 9, 1997 Park Commission Meeting Mayor Dahlberg reported on the joint work session of the City Council and the Park Commission which was held on December 9, 1997 (as detailed in the minutes of that meeting). 9. PLANNING - Report by Representative Commissioner Turgeon reported on the special meeting of the Planning Commission which was held on December 9, 1997, (as detailed in the minutes of that meeting). Councilmember Stover felt it would be worthwhile to follow the recommendations of the Planning Commission relative to the moratorium and review the criteria for PUDs. Mayor Dahlberg clarified it has been the official policy of the Council to retain the PUD as a tool which might be used under certain circumstances such as to reduce density rather than increase it. Councilmember Garfunkel questioned whether there are any situations in which a development would be required to have a PUD. Nielsen stated a development would not be required to use a PUD, it would normally be at the request of a developer. Councilmember Garfunkel asked the reasoning for a moratorium on PUDs. Councilmember Stover noted there are some properties which can be developed as PUDs if a request were to be made. Nielsen felt there should be a moratorium given the statements of the Council. Councilmember O'Neill suggested referring this matter to the Planning Commission for a list of concerns which they feel should be addressed. He would like to see a list of specific problems which need to be addressed. Councilmember Stover felt the Council should provide the Planning Commission with the goals the Council would like to achieve or have available through a PUD. Mayor Dahlberg inquired relative to the City's vulnerability in the event a request for a PUD is denied. Attorney Dean explained even though. there is a great deal of flexibility and discretion of the Council in reviewing and approving or disapproving PUDs, there are some standards currently contained in the ordinance which must be followed in determining whether to approve or deny a PUD. One of the concerns is whether or not those standards are appropriate and properly carry forth the desires of the Council from a land use standpoint. Attorney Dean commented if there is a concern about the need to have or not have a moratorium, the Council may want to evaluate and consider changing the standards in an environment when the City is not facing the potential that someone is going to make an application and the Council would be forced to apply the standards which are under evaluation. Mayor Dahlberg stated he would like to review the PUD criteria and felt it would be an opportunity to consider whether or not it may be problematic. He suggested referring this matter back to the Planning Commission to inquire what areas the Council should focus on. The consensus of the Council was to direct staff to request the Planning Commission describe in detail the areas they feel the Council should review. Attorney Dean explained a moratorium can be imposed after an application has been made. In addition, the Council could impose a moratorium at various stages of the review process. f >1 CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 15, 1997 - PAGE 8 A . A Motion to Adopt a Resolution Approving the Preliminary Plat - Mary Lake Woods Applicant: Location: James Wyman 24020 Yellowstone Trail Nielsen noted there is a recommendation from Engineer Brown for a Class 5 driveway, although the Planning Commission recommended against that type of driveway. Engineer Brown explained his position that if the City is required to maintain the NURP pond, then the City must have a means and a method for accessing the site with heavy equipment in order to do this work. Brown stated if the City is not to have this access, it would be his recommendation the homeowners association take the responsibility for maintaining the pond. Councilmember O'Neill inquired whether there will be a homeowner's association. Mr. Wyman was in attendance and explained he anticipates there will be a homeowners association and he felt the association would take the responsibility for maintaining the pond. Councilmember Stover suggested changing Item No.8 of the resolution to reflect that the final plat . include a way to access the pond. Councilmember O'Neill suggested staff investigate the matter of the well with the DNR. Brown stated the well has been in existence for a number of years. There is nothing being done to cause a permitting process on the well. Brown noted the well is being used to maintain the level of Mary Lake. Mayor Dahlberg expressed concern the final plan include a detailed description of how the NURP pond is going to be maintained. Mr. Wyman stated the other residents of Mary Lake requested the lake level be monitored on a full year basis. In addition, with respect to a rezoning of Lot 8, although there is substantial acreage, most of the lot is under water. Mr. Wyman stated there is no need to rezone it given the fact any kind of division of the lot would require a variance. Nielsen stated he did not feel the lot could be subdivided without significant variances being granted by the City. Stover moved, O'Neill seconded adopting RESOLUTION NO. 97-115, "A . Resolution Approving the Preliminary Plat - Mary Lake Woods for James Wyman, 24020 Yellowstone Trail." Motion passed 5/0. B . A Motion Directing Staff to Prepare Findings of Fact Regarding a Conditional Use Permit for Special Home Occupation Permit Applicant: Location: Sondra Traylor 23115 Summit Avenue Councilmember Garfunkel excused himself from consideration of this matter given a potential conflict of interest. Councilmember O'Neill stated he is opposed to granting a Conditional Use Permit given the width and characteristics of the roadway. He was not in favor of increasing the business to any degree, stating this site is not adequate for this use. Councilmember McCarty noted her agreement. Mayor Dahlberg did not feel he had enough information available at this time to take action on this matter. CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 15, 1997 - PAGE 9 McCarty moved, O'Neill seconded directing staff to prepare Findings of Fact denying a Conditional Use Permit for Special Home Occupation Permit for Sondra Traylor, 23115 Summit Avenue. Motion passed 3/0. (Mayor Dahlberg and Councilmember Garfunkel abstained.) C . A Motion to Adopt a Resolution Approving Zoning Code Amendment and a Conditional Use Permit for Self-Storage Facility Applicant: Todd Jones, representing Two S. Properties (MN Mini-Storage) Location: 19395 Highway 7/5170 Vine Hill Road Stover moved, McCarty seconded approving a zoning code amendment to Chapter 1201 of the Shorewood City Code relating to zoning regulations. Motion passed 5/0. . McCarty moved, Stover seconded adopting RESOLUTION NO. 97-116, "A Resolution Granting a Conditional Use Permit for Self-Storage Facility for Todd Jones, representing Two S. Properties (MN Mini-Storage), 19395 Highway 7/5170 Vine Hill Road" Motion passed 5/0. 10. REVIEW AND APPROVAL OF LIQUOR, WINE AND BEER RULES AND REGULATIONS FOR THE SOUTHSHORE CENTER AS PROPOSED BY THE FRIENDS OF THE CENTER Bob Gagne, Friends of the Southshore Center, was in attendance and explained the Minnesota League of Cities Insurance Trust does not exclude coverage for the serving of alcoholic beverages, however, the Center cannot sell liquor. A recommendation was made the sponsor serving the liquor be required to obtain a $1 million liability policy. Mr. Gagne stated in checking with various insurance companies, a $1 million liability policy can be obtained at a reasonable cost. McCarty moved, O'Neill seconded approving liquor, wine and beer rules and regulations for the Southshore Center as proposed by the Friends of the Center. Motion passed 5/0. . 11. CONSIDERATION OF AN ORDINANCE AMENDMENT REGARDING NON-INTOXICATING LIQUOR Dahlberg moved, Stover seconded amending ORDINANCE NO. 327 regarding non-intoxicating liquor. Motion passed 5/0. Dahlberg moved, McCarty seconded authorizing Summary publication and approving the amending of the Official Summary of Ordinance No. 327. Motion passed 5/0. 12. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION MAKING APPOINTMENTS TO THE PLANNING COMMISSION Dahlberg moved, O'Neill seconded accepting the resignation of Planning Commissioner Jeff Foust. Motion passed 5/0. CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 15, 1997 - PAGE 10 Stover moved, Garfunkel seconded adopting RESOLUTION NO. 97-117, "A Resolution Making Appointments to the Planning Commission, " subject to the following amendments: adding Deborah Borkon as the fourth appointment to the Commission for a term through 1998; changing the first paragraph of the resolution to reflect the Planning Commission; deleting the statement "further resolved." Motion passed 411. (Councilmember McCarty was the dissenting vote.) Councilmember McCarty stated she was uncomfortable voting for someone whom she has never met or spoken to and, therefore, voted against the motion. 13. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION MAKING APPOINTMENTS TO THE PARK COMMISSION Garfunkel moved, O'Neill seconded adopting RESOLUTION NO. 97-117, "A Resolution Making Appointments to the Park Commission" subject to changing the first paragraph of the resolution to reflect the Park Commission. Motion passed 4/1. (Councilmember McCarty was the dissenting vote.) Councilmember McCarty explained she voted against the motion because a very competent, enthusiastic commissioner who everyone on the Council voted for five months ago was not reappointed and she felt this sends a bad message. Councilmember Stover noted her agreement · with Councilmember McCarty's statement. . 14. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION APPROVING THE 1998 BUDGETS AND APPROVING THE 1997 PROPERTY TAX LEVY COLLECTffiLE IN 1998 Stover moved, McCarty seconded adopting RESOLUTION NO. 97-118, "A Resolution Approving the 1998 Budgets and Approving the 1997 Property Tax Levy Collectible in 1998." Motion passed 5/0. 15. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION APPROVING THE 1998 CAPITAL BUDGET ** This item was deleted from the agenda. ** . 16. CONSIDERATION OF AMOTION TO ADOPT AN ORDINANCE AMENDMENT ESTABLISHING THE 1998 RECYCLING FEE Dahlberg moved, O'Neill seconded amending ORDINANCE NO. 238 establishing the 1998 recycling fee. Motion passed 5/0. i7. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION ESTABLISHING THE 1998 PAY SCALE Stover moved, McCarty seconded adopting RESOLUTION NO. 97-119, "A Resolution Establishing the 1998 Pay Scale." Motion passed 5/0. 18. ADMINISTRATOR AND STAFF REPORTS Staff Report on Development Monitoring Planning Director Nielsen noted there are no reports at this time. . . CITY COUNCIL REGULAR MEETING MINUTES DECEMBER 15, 1997 - PAGE 11 19. MAYOR AND CITY COUNCIL REPORTS Preparation for January 27, 1998 Open Forum Regarding Snowmobiles on the LRT Trail Councilmember Stover felt it would be interesting to obtain the residents' concerns in a passive setting. She suggested neighborhood meetings as a possibility rather than an open forum. Mayor Dahlberg stated the objective would be to hear from the residents who are impacted the most by the situation. 20. ADJOURNMENT Stover moved, McCarty seconded adjourning to Executive Session at 11:33 p.m. subject to the approval of claims. Motion passed 5/0. RESPECTFULLY SUBMITTED, Cheryl Wallat, Recording Secretary TimeSaver Off Site Secretarial, Inc. ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR . . CITY OF SHOREWOOD CITY COUNCIL EXECUTIVE SESSION MONDA Y, DECEMBER 15, 1997 COUNCIL 5755 COU 11:40 P.~ DRAfT 1. MINUTES CONVENE EXECUTIVE SESSION MEETING A Mayor Dahlberg called the meeting to order at 11 :40 p.m. Present: Mayor Dahlberg; Councilmembers Stover, O'Neill and Garfunkel; Administrator Hurm; City Attorney Dean Councilmember McCarty Absent: 2. DISCUSSION ON PENDING LITIGATION City Attorney Dean updated the City Council on all actual and pending law suites involving the City. 3. ADJOURNMENT Garfunkel moved, O'Neill seconded, to adjourn the Executive Session meeting at 12:04 a.m. Motion passed unanimously. ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR #3B CITY OF SHOREWOOD RESOLUTION NO. 98- A RESOLUTION APPROVING LICENSES FOR REFUSE COLLECTORS WHEREAS, the Shorewood City Code Section 507.05 provides for the annual licensing of refuse collectors in the City; and WHEREAS, said Section provides that an applicant shall complete an application and fulfill certain requirements concerning insurance coverage and pay licensing fee; and WHEREAS, the following applicants have satisfactorily completed this application and fulfIlled the requirements for the issuance of a License for Refuse Collection. NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as follows: That a License for Refuse Collection be issued for a term of one year, from January 1, 1998 to December 31, 1998, to the following applicants: Permit # 98-015 Firm Name Address BFI of North America Inc. 9813 Flying Cloud Dr Eden Prairie, MN 55347 98-016 Haugen's Haulers Inc. 7386 31st Street SE Buffalo, MN 55313 ADOPTED by the City Council of the City of Shorewood this 12th day of January, 1998. ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR ~ CITY OF SHOREWOOD RESOLUTION NO. 98- A RESOLUTION APPROVING LICENSES FOR REFUSE COLLECTORS WHEREAS, the Shorewood City Code Section 507.05 provides for the annual licensing of refuse collectors in the City; and WHEREAS, said Section provides that an applicant shall complete an application and fulfill certain requirements concerning insurance coverage and pay licensing fee; and WHEREAS, the following applicants have satisfactorily completed this application and fulfilled the requirements for the issuance of a License for Refuse Collection. NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as follows: . That a License for Refuse Collection be issued for a term of one year, from January 1, 1998 to December 31, 1998, to the following applicants: Permit # 98-015 Firm Name Address BPI of North America Inc. 9813 Flying Cloud Dr Eden Prairie, MN 55347 98-016 Haugen's Haulers Inc. 7386 31st Street SE Buffalo, MN 55313 ADOPTED by the City Council of the City of Shorewood this 12th day of January, 1998. . ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR 1#1/t . . Cjy-Ol !o License Year: Iqr:r Application Fee: $ ~. ,.....--'-...;;.. . ":L;.~[':~~:->"':" ~' rc:: ~ rr::: n \\H ~ I CITY OF SHOREWOOD iI ~ ~ Ie:', t! \"/ l~ APPLiCATiON FOR REFUSE COLLECTOR.' LiCD!' ... -. i '... .~\I'.. . (pursuant to City Code Section 50?) I~ DECIJ1997U'[ ./&}7... '11 I II . By ! HIft; ~" Company Name: Business Contact: Business Address : 1~0":'. 31<S.r <K Sf; (street) 6tJFPtff~() f)1 tJ (city) 5-S- 3) "3 (zip) Phone: t-j7 7 - c./I 0U2> (business) Descriotion of Vehicles/Eauioment: License #: Make/Model Weiaht Unloaded 'f (f) 0; fu 6 '-I tp yu 7d~/S- Ix <11 &9 0 I ttc;~-r'L { g<t' (!I flCK.. '16C{.Af, (L It' I:m I 7 -furt '4.5....~ -~:-~ ~ Charcres for Collection Service: ".~ ,'u,.,,j,_ Type of Service Charge $ lf3~ Type of Service Charge $ 131 3.!?- Type of Service Charge S d17$ Type of Service Charge .$ 3~~C?9- Type of Service Charge $ 4~ ~ Type of Service '" Charge $ ,. ~- . !I"""- Location of Disoosal: Location Manner of DisnosaI t.e~t('~ flo.;d~ &l564PJ':iJA!~ ' trn5r3n Insurance: Applicant must provide to the City proof of public liablity insurance coverage for all vehicles to be used byqapplicant in the licensed ~usiness within the City limits of Shorewood. $ c: (">1'f(l / f each person injured Yes (;l) Expiration Date: . '3}gr jet ~ I J No $ I, DO/) rJ7j() , I maximum co~erage for each accident Yes (I') No () . . against loss or damage to property Yes ()<> No ( ) 3L'ij'l S' Expiration Date: License AO'Dlication Fee: Application Fee $50.00 plus License Fee $25.(}0 per truck operating within the City limits I (we) hereby agree to operate the refuse collection business in accordance "with the laws of the State of Minnesota and the Ordinances of the City of Shorewood. The foregoing -statements are true and correct to the best of my knowledge and belief. ~~ signature: ~ ~. R7presentative's .'f7 ~.~ S~gnature: ~~. . .V.p. . .... ...(title) License Year: /7~g/ Business Address: . q K--OJ S; Application Fee: $ 1:1. ~'" (5f) DescriDtion of Vehicles/EauiDment: CJ:TY OF SHOREWOOD APPLJ:CA'l'J:ON'FOR REFUSE COLLEC'l'OR LJ:CENSE !!.. ... (p~suant to City Code Section 5..0.7') Date: /I !l.r!.L? " . Company / N:-: ,?rt.. ,/- ,J,r/4... 4Me/:tD< I~ Business contact:~1(2 Rvie. ,~... 0./,'? f1r/r'rq fkM,} f)-... tJ/1frI #rui'/c- (stre~)j . . (city) ". -. ~ ....-,..... . .' ..,." Phone: ~ /5l /'7~/' SI'71' / (business) License # i.u <6DltofJ.- YAPt~7C;5 '1180&51 . Make/Model (~1ri1l'~/519~ I t./!fJO GX~ I . , " .. /51q5~ (( Charaes for Collection Service: Type of Type 0 f Type of Type of ,Type ,of Type of Service J?e.~;ek"j.IA/;!;o J-t:!!ouiL:?r.\,. ~ Charge $ Service " , t,O V'I' .' ,t 'Charge $ , Service II Of () .. "Charge $' serv~ce e~~;. ~CI\ 0eor~~ ~ oI~~~ Charge $ Ser:v~ce (?!l. 5_'" fJt:. ()_^..k...;~ ,..~~\ Charge $ Service C-r-e.7'~P-'1 ~f- .$o.erV' ~. ,... Charge $ . -, ..sSJcf1.....'.. ~JtJ,l~ (zip) Weiaht Unloaded ;}7. ClOD //:;$. I .3 / s3t? /b'!>. , di,ItJO I b.s 1'-1. ~t2 ~~ ~ [i~\w!t6 t~lW$~) '"! . i.~: Location of "Disoosal: . C. t.~ . '1 " \ /' r Insurance: "\.' " Applicant must provide to the City proof of public liablity insurance coverage for all vehicles to be used by applicant in the licensed business within the City limits of Shorewood. 'r '.';;' . . -, ,'\ each person injured _\' Yes ( No $ Expiration Date: . $ maximum coverage for each accident Yes ( ) No ( ) against loss or damage to property Yes ( ) No ( ) Expiration Date: - -', .~-, --~ . License Ari'Dlication Fee: ~'. ,-'''- ;"' >." ; Application Fee '$50.00 plus License Fee $25.00! per truck oper~}-in.~ . within the City limits ,..-' C,. if I (we) hereby agree to operate the refuse collection business in accordance with the laws of the State of Minnesota and the Ordinances of the City of Shorewood.The foregoing statements ,are. true and correct to the best of my knowledge and belief. . -- .:",..1 ;....., :_.! .....:;..,) ..., -'~ "~\. .../_'."'>'" -,~~-' , . - " .) 1.." -" -. " ': ;'-'.. ,.-4 Company, " .;..1 Owner's dSign~ty.re: ~1::~=~~tive~~~.~. " .,' ....-.. ';'2a~-F~/.~r' ':i"'J.:~,(title>' _ .'. ._/~,r , -l" . . CITY OF SHOREWOOD RESOLUTION NO. 98- A RESOLUTION APPROVING LICENSES FOR TREE TRIMMERS WHEREAS, the Shorewood City Code Section 305 provides for the annual licensing of tree trimmers in the City; and WHEREAS, said Section provides that an applicant submit a letter of intent and fulfill certain requirements concerning insurance coverage and pay licensing fee; and WHEREAS, the following applicants have satisfactorily completed this process and have submitted the requirements for the issuance of a License for Tree Trimmers. NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as follows: That a License for Tree Trimming be issued for a term from January I, 1998 to December 31, 1998, to the following applicants: Permit # Firm Name Address 1500 N Mantua St Kent,OH 44240-5193 32 10th Ave S, St 213 Hopkins, MN 55343 ADOPTED by the City Council of the City of Shorewood this 12th day of January, 1998. 98-017 Davey Tree 98-018 Four Seasons Tree Service ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR *'-18 CORPORATE OFFICE, 1500 N. MANTUA ST., P.O. BOX 5193, KENT, OHIO 44240-5193 - . TEL 330-673-9511 THE DAVEY TREE EXPERT COMPANY R. DOUGLAS COWAN,CHAIRMAN:siC.E.O. i~-[e rG !~ ~ \VI ~~I l~ JAN 5 1998 ~I lay I April 4, 1997 City of Shorewood 5755 Country Club Road Shorewood, MN 55331-8927 Gentlemen: Enclosed is our check in the amount of $30.00, representing renewal of our 1998 Business License. When the requested license is issued, please direct it to my attention so that I may record its having been obtained prior to my sending it to our local office. If you have any questions regarding the above, please direct them to my attention at (330)673-9511 ext. 312. Sincerely, ~~~ T em Bortnik Tax Accountant Ene. c;,;:':;"-- _"" J' --;i'l l c~ - " . . I i i ,- . . . , Ii il ... FOUR SEASONS TREE SERVlCE!~? 32 10th Avenue South, Suite 213 Hopkins, Minnesota 55343 (612) 938-7708 r;:J-; '-'-v December 27, 1997 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 To Whom It May Concern: Please renew my license for the year of 1998. Please finJ enclosed a copy of my certificate of insurance. Worker's Compensattn should already be on file. Thank you. S/4/#t Rodney J. Rodman ." -; 1~'~7 ~: ..;" i::;~ I I all Site Secretarial ':!I.;ijD...~(GlGD\W~~I." " , ~. JAN21998 ..[Yt . . ,By . ./ December 31, 1997 . .- Ms. Terry Naab 'City of Shore wood 5755 Country Club Rmid ,Shorewood, MN 55331, DearTerry" . .':, I have enclosed an extension to our Recording Secretary'service Agreement with the City of.Shorewood. The only changes are to reflect that'TimeSaver is now' , incorporated and an extension to December 31, 1998. ' We have enjoyed working with your staB: Council andCoIIllIrissionersand look, forWard to continuing to s~ShorewoodintbiscapacitY.Please feel free to call me . , at421-8999ifyou should have any questions or need additional information. . " Best regards, ./r- ..... ....... ..(!f)d!JJ " , . 'Carl~'\Virth Owner:' EnclosUre: Addendum , , ' :.~~, . .,.... --;.:." "'. : J . ~ .~ ~ . -- _, ' 277 C~on RapidsBlvd. Suite ,410" Coon'R~pidsMN55433. '612-785-2463 · Fax: l.k 11 c... 320 East Main,. Anoka. MN55303 · 612-421~8999 · Fax421-9511 -=rr7 ADDENDUM TO RECORDING SECRETARIAL SERVICE AGREEMENT Dated: December 31, 1997 By and between TimeSaver Off Site Secretarial, Inc. and the City of Shorewood, 5755 Country Club Road, Shorewood, Minnesota. 1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the existing Recording Secretary Service Agreement dated January 1, 1995 shall be extended under the same terms and conditions to December 31, 1998. At the end of the term of this Addendum or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. . IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretarial Service Agreement as of the day and year indicated. January -,1998 CITY OF SHOREWOOD By Tom Dahlberg, Mayor . By James Hurm, City Administrator December 31, 1997 TIMESA VER OFF SITE SECRETARIAL, INC. By ~ fxd Carla WIrth, President *- CITY OF SHOREWOOD .-/ 5755 COUNTRY CLUB,ROAD e_SHOREVVOOD, MINNESOTA 55331-8927 e (612) 474-3236 F~ (612) 474-0128. www.state.netlsho~ewood.CityhaU@shOrewood;state.net " -~' /' \....-. ,r MEMORANDUM :-. TO: - Mayor and City .Council FROM: -" '~"Brad Nielsen DATE: 8 January 1998 'RE: Appeal Notice to Remove - Jay Lami FILE NO. Property (21165 Forest Drive) " . - . . In response to a Notice to Remove which was sent to the owners of the above-referenced property, Jay Lami (the current renter) has aSked for a 3D-day extension to comply with the "notice. Since his reque~t is dated 25"December 1997, it is recommended that a reinspection be scheduled for 25 January 1998, after which the matter will be turned over to the prosecuting attorney if the appellant fails to comply.- -" cc:. Jim Hurm " John Dean . Joe pazandak Jay Lami Huong Kim 4,P, n t.~ PRINTED ON RECYCLED PAPER .... ,,- " .. " . /~ .'. . /'. / '-. '. \ .'- \ ;. '. '.' .1 ,-/1- .' . / -..:. . ',. \ J ) , . ". / " ../ . j ',. . :' ,. /,..-. / sIi- CITY Of..; < .~F_~ ! " ", ORE,WOOD..... -, ' . . .' . , . / .. ,5755 COUNTRY CLUB,ROAD ~ SHOREWOoD, MINNESOTA 55331-8921'- (612) 474-3236 . '.1., FAX. (6!2) 474-0128 - www.state.netlshorewood - cilyhalIOshc:'rew90d.state.net' \'. "" ! . '...,..- " -,/ /~DATE: 15,Decelnber 1997 ! I I '._..... ,. , TO: . i Huang Kim &Ngim Sok Taing . 21165 Forest Drive . Shorewood, ~ 55331 '--. ~ ~, . / PROPERTY LOCATION: 21165 Forest Dnve ' .'PROP~TYn:>~CATIONNO.: 26:-1~7-?-1~5' ~_. ~ / .' . NOTICE TO REMOVE , , Offensive and Unhealthv Substances. l~ . . NOUCE is.HEREBY GIV'EN that th~~ exists a cOndition on the above referenced property which is in violation of Chapter 50 1~ Section 501.91 of the Shorewood City 'Code, a copy of which . . Section is enclosed. The offensive matter to be removed from the property includes, butis not limi.ted th fi'n" ,\ ., . ,. . . to e 0 OWIng: '" ..' " . 1,.' ..' . . \. ~~... ,.... " " - '. - . -'.UNLICENSED AND/OR 'INOPERABLE VEIDCLES OR. EOIJIPl\1ENT: ! .-- / , -... -. -,'. ~ ". ..' '~'. \'--- .,~.. , -~. '. '. ~ ------ . ,.-Ford V~ (brow~),' .~ic} # lSS=-"'ATR, July 1996, inoperable ,..Oldsniobile ;(green), No license. -. - '1 i' .. '. . \ ..' - : -' " ., '. .' ; . B'oth ~ehicles pa~ked ~ff drivew~y, in setback area. .'OTHE~: " ",: \ /....'.-... .. .. \ '\ .I ~ / ~ ,. , ~.... '1 . . " \j \..: c ~ Carpeting (approximately, 113, ~u. 'yd.) " :-.~. 1_...:..... ./": :." . ':' .. ". ..' : . '.'-'. ~ \.. ", :.y o~ are 'hereby ~d~o rert1ove'1:b.e above-described ~ ~d any other offenSive ~r /' r. .'located on the property' and in violation of Chapter SOl, Section 501.01 within ten (10) days from the date hereoL~In the'alternative, you may ,file a \YI'itten nqtice of appeal at the Shorew~ City . HaIl within te~ (10) days, in whicl1 case'your appea1will be'set for: hearii1g at the next regw.arly scheduled meeting o~ the ~ity .C~~cil. ,.' . . -" r. . ... .' . . If yo~"do 'not respOnd to this N~tiCe 'within ten (10) days" the City man take whatever action as may be necessary to have the offensive matteriemoved. The co.sts incurred. by the City for su~h ., removal shaII be chaIged to the property own~ and become a lien against the ~. . , . '),,, '.' f:., . ",," . ***'PLEASE GIVE ,THIS MATTER YOUR 'iMMEDIATE ATTENTION *** .' ,. .'. ." ..'. .:...', I" .. .,1_ "---. .,' . .' ............. -- " BY ORDER OF THE' SHOREWOOD CITY COUNCll. - I t i f I " .. .~ A , J l "'.' . I' . - I ....--..... .. ,. . It : -...:.-. i....~ .......:--. .. ~. . ~ ,!esidential Community on Lake M/,;"etonka's Sou!f' Shore ".,'" .-'" r ;J~~!!~_'~:~~\ j '), <, \ ,. - ;.'- 1""""7 \, Ii' ) U U - -" '.--' .y~ Ci \ \- )_'_0 .,,_ ~ " .oj\! - . -- I lb L L..-. 0"______ ~ · ) D rL. ;r:6Jf.. db-){7-;>3-1,/- f('Of-t.\ I d () 0 'f~ .1d-!~5 /r7 ~-~ l Cif'( 6+ S'kO{,e.u)~.it .11 1\ . 5 7 s-~ (IJV'1l fro. 'I Cj c) (, l<OL S~orQ.<.C~ M AJ S-5 33/- ?IJ 7 ) ) i __ i- I:. 4~ k liMo N,,~e. -to jJU!tltJe.,. ~ .~ r.,,.J V"", Q-;L l'r") ffTR. ) , 61ld$ ~/1: tb ~ (. eJ ) . 10e-\:h \J e..~ L't. (.e s PQ. ~~CO. ci(4.t-l'\J.(. i,vo..i ['N ~fldare~" OJ. L ::r l0ou\! L\l~.ft, ask. T4~ G'.fycf ftue~ -Fo R a... 3 () do..y €~ ~"'<;l~N () IV -tire' <. -{'we V t:. k~zJe 5 of r: a.... Wo.;fe.., -f"r Mj .s'clrJ +0 ~-r<J<,J t-o"" ~IS 6tr,J-/WlS V6-'''- It'd"" 1:. ~~f~ -to \)"" ~ -t\..eW\ fY\O"'~ be-t.-<. ~tJ. -r w c. S W Q. ~("") ~Q. t... ~ 1'1\ -f1> "f-,OJ / ~, tA11.~ h(. dl'"C.\ -t~\..) De c. ., ) I Q\s.. ~.J l>-t- Y"\b"J,. f",.A, ~ o.~rQ.s~ . 1 -'~- t ,,- L ..J ) . i ).... J ~ - - .... , \ ~..1,l> u. +-0 It y()~(" -t''''~1 (i~J YO<J(" Je4~ et'f[, .../. . ~o..y L:d,vll~ ~ /t~' ~(l'~ forest-tILl 5J,,,refP~ biN ~'1? ( (,(1.... i t>/....ol(~? ~-~._.=-.."'_..,-,..-. ~. -...-.,.._~-.:__ i -...",.-......-. .., CITY OF SHOREWOOD 5755 COUNTRY CLUB,ROAD - SHOREWOOD. MINNESOTA 55331-8927 -(612) 474-3236 _ , FAX (612) 474-0128 . www.state:netlshorewood . cityhall@shorewood.state.net ", - , MEMORANDUM ,. .- TO: . FROM: Mayor and. City CoUncil Brad Nielsen .- ',. DATE: -- 8 January 1998, RE: Tax Forfeted Property - Enchanted Park FILE NO. 405 (Wetlands) Hennepin County has informed us that a parcel of property lOCated on Enchanted Island has become available by tax. forfeiture (see attached letter). The parcel in question is entirely wetland, and substantially under water. It has been Shorewood's policy in the past to aquire an interest in wetland properties (preferrably outright ownership) in order to more effectively control and protect them. Aquisition of the subject parcel would be consistent. -with current City policy. '. . A draft resolution has been preparedJor your consideration. If you liaveany questions relative to this matter, please do not hesitate to contact me prior to Monday night's meeting. -' -,-..., -.",- 'cc:: Jim Hurm TeriNaab- Larry Brown John Dean . - '~Al Rolek .' - ,.. ;- c'" -, .., 4. e.. ~ ... . PRINTED ON RECYCLED PAPER ... / .~ -~'. Hennepin - C ;-., I c:: (E.; c: n \\ / -; 'c '::'0 .0 un ~c ~Ir- L tilL-TO;; '11~ "' I. ;1' . i,cj>....:100.... .1> h~~ .Efup!O,er r~ Of 18y I December23,1997 BY CERTIFIED MAIL. RETURN REC8PTREQUESTED JAMES C HURM CLERK CITY OF SHOREWOOO 5755 COUNTRY CLUB ROAD SHOREWOOO MN 55331 RE: Conservation I Non-ConservationClassification Ust 1027 -CINC Anclosed please find a list of lands located in your municipality. These parcels have forfeited to the State of Minnesota ~r non-payment of property taxes. The Hennepin County Auditor is the TrusteelAdministratorofMinnesota owned Tax-Forfeited Lands lying within Hennepin County, pursuant to laws providing for the forfeiture of real property. The lands as described on Conservation I Non-Conservation Classification Ust 1027 -ClNC, were classified as either conservation lands or non-conservation lands, as is appropriate, by the Administrative Review Board of Hennepin County. evidenced by County Auditors Directive No. 97-54, pursuant to authority granted by the Hennepin County Board of Commissioners by Resolution No. 95-8-556R1, and in accordance to Minnesota Statute 282.135. As required under M.S. 282.01 we request that your city council review ConselVationl Non-ConservationUst 1027-C/NC. We require a certified copy of a municipal resolution which resolves and approves the parcel(s) for public auction, auction to adjacent owners, or request a conveyance to your city for a public use. See enclosed outline for suggested points to be covered in your municipal resolution. Please be advised that the sale of the lands shall be deemed to be aDDroved Dursuant to M.S. 282.01. Subd. 1 , if the city council fails to resDond to this classification notice within ninety (90J dayS of certified mail receiDt. .ease contact Gary H~erl, 348-2995, should you need further clarification. Sincerely, Patrick H O'Connor, Manager Taxpayer Services Division ~~!!:JJ Delinquent and Tax Forfeited Land ,~ _ -1 ~. " PHO:gsh Enclosures Hennepin County' General Services Taxpayer Services Division A-600 Hennepin County Government Center Minneapolis, Minnesota 55487..0060 ~Paper GOVT LOT 5 . . GOVT LOTS 5 & 2 PHELPS BAY '" _/ :...1..... :.~ ~_: : '.: : ,,: ".' -: : i.. \I \E OO~Ml ~OO1rlE 0 I (20) .. . . CITY OF SHOREWOOD RESOLUTION NO. 98- APPLICATION FOR CONVEYANCE OF TAX-FORJfEITED LANDS FOR PUBLIC PURPOSES WHEREAS, property located within the City of Shorewood bearing PID No. 30-117-23- 31-00 14 is currently on the Hennepin County Property Tax Forfeited Land list and subject to sale by auction in the Spring of 1998; and WHEREAS, the City of Shorewood does find that there is a public need to use the property bearing PID No. 30-117-23-31-0014 drainage and wetland conservation purposes, and such need requires that the property be transferred to the City of Shorewood to be used as and for such public purpose. . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the Hennepin County Board of Commissioners is requested to remove from the tax-forfeited land sale list set for Spring, 1998. land bearing PID No. . 30-117-23-31-0014, being a parcel of approximately .2 (two tenths) acre, located within the borders of the City of Shorewood and described as: "That part of Lot 5 lying northerly of Auditor's Subdivision No. 354, Block 003, Enchanted Park Lake Minnetonka, Hennepin County, Minnesota." 2. That the City of Shorewood proposes to use the property for a public purpose, to wit:. drainage and conservation purposes. 3. That a certified copy of this Resolution be transmitted forthwith to the Hennepin County Commissioners. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of January, 1998. Tom Dahlberg, Mayor ATTEST: James C. H~ City Administrator/aerk .~ ~Memo I.'.-!""'.::.'.~'i~..-((=;Tp~. n ~!7i~Flr~\!. 'i i' I; .~~ ~ ~G ~) 11997 ~i To: James C. Hurm, Shorewood City Clerk 8y . .~.--~.. From: Thomas May, Hennepin County Assessor Date: December 29, 1997 Re: 1998 Local Board of Review Dates . Wednesday Day of the Week Aprill. 1998 Date Minnesota Law requires that I, as County Assessor, set the date for yo~ ~ Boar~of Review. Mee~g. After reviewing previouS meeting' days and your suggestions of last year, the above date was selected. I sincerely hope that it is agreeable with ypur ~ounci1. u ... ..- As there must be a quorum, I would suggest that an infonnal review of your members with a request that they mark their calendars would be appropriate. . . Please confirm the date set out or call Bill Effertz at 348-3046 with your alternative date by January 23, so that our printing order can be completed on time. We suggest starting times of 6:30,7:00 or 7:30 p.m., but will discuss it with you if you wish a different time. Your early completion and r~turn of the attached tear off trip will be appreciated and we will send your official notice for posting as required by law~ Please return to JoDee Nelson, A-21 03 Government Center, Minneapolis, MN 55487 CONFIRMATION < Municipality: ir i ~ -'-'Date: . ,'~.~ .~. - !"'''.' ~'\." . . . ~ . -;~.~~-_.-,;- -, '. . ......... .,:.::...; ..~ \ ":-:' 'I' ~~.' ;.\ '. Time: Place: For selecting. meeting dates m :future years, the following information will be qf:flR" . . CITY OF SHOREWOOD RESOLUTION NO. 98- A RESOLUTION OF MERIT WHEREAS, Shorewood city employees as a whole are appreciated for a high level of performance by the City Council; and WHEREAS, Building Official Joe pazandak, City Engineer / Public Works Director Larry Brown and Executive Secretary / Deputy Clerk Teri Naab have made outstanding contributions in service to the City. NOW, THEREFORE BE IT RESOLVED that in accordance with the recommendation of the City Administrator, Building Official Joe Pazandak, City Engineer / Public Works Director Larry Brown and Executive Secretary / Deputy Clerk Teri Naab are hereby awarded a merit payment of $1,500 each during the month of January, 1998. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of January 1998. TOM DAHLBERG, MAYOR ATTEST: JAMES C. HURM, CITY ADMINISTRATOR 1 #iIJif,j . I . ,. AGREEMENT This Agreement, made and entered this 12th day of January, 1998, by and between the City of Shorewood, a Minnesota Municipal Corporation, hereinafter referred to as "City", and James C. Hurm, hereinafter referred to as "Hurm". WITNESSETH: WHEREAS, the City desires to continue the employment of Hurm. as its City Administrator/Clerk; and WHEREAS, Hurm desires to continue in the employment of the City of Shorewood as its City Administrator/Clerk; and WHEREAS, both parties desire to establish the terms of this continued employment; IT IS HEREBY AGREED AS FOLLOWS: . 1 . Position. The City of Shorewood agrees to continue to employ Hurm. as its City Administrator/Clerk through 1998. Hurm agrees to devote his full business time and best efforts to the City, and to engage in no outside business activities without fIrst having notified the Mayor or Acting Mayor or designated substitute in the Mayor's absence. Hurm further agrees to perform the duties of City Administrator/Clerk as set out in the Shorewood City Code. Additionally, it is understood that Hurm may be required to perform such other duties as may be required of him by the City Council from time to time. .2. SALARY. The City agrees to pay Hurm a salary of $63,925 per year beginning January 1, 1998, in equal biweekly installments, and at such rate thereafter as may be fixed by the City Council. The City Council agrees to conduct at least one performance review of Hurm each year. Hurm's salary will be reviewed each year in accordance with the salary review of other City employees and in accordance with the City's comparable worth plan. 3. DEFERRED COMPENSATION. The City shall execute the necessary documents and file the required forms with the State to allow Hurm to continue enrollment in a deferred compensation plan selected by Hurm and approved by the City Council. The City agrees to contribute an amount equal to the percentage the City would otherwise pay to PERA on behalf of Hurm. 4. VACATION. SICK LEAVE AND OTHER LEAVE.Hurm shall accrue vacation during his period of employment at a rate of 15 days per calendar year. Other sick leave and leaves shall be treated as set out in the Employee Relations Handbook. 5. HOLIDA YS. The City will provide to Hurm the same standard holidays as enjoyed by other supervisory employees as set out in the Employee Relations Handbook. 6. INSURANCE. The City will pay a total of $370.00 per month toward hospital, medical, and other insurance coverage of Hurm's choice. 7. DUES AND SUBSCRIPTIONS. The City agrees to budget and pay the professional dues and subscriptions for Hurm which are reasonable and necessary for his continued participation in national, regional, state and local associations and which are desirable for his continued growth and advancement and deemed to be in the best interests of the City. The City agrees to pay for the cost of active membership in the Excelsior Rotary Club (dues and meals). # '11-1 . Page 2 - Hurm Agreement -. , 8. PROFESSIONAL DEVELOPMENT. The City agrees to budget for and to pay reasonable travel and subsistence expenses for Hurm to attend professional meetings and conventions consistent with his professional development and official duties. Hurm will use good judgment in his outside activities and will not neglect his primary duties to the City. The meetings and conventions Hurm may attend include, but are not limited to, the following: Intemational City Management Association, League of Minnesota Cities and Minnesota City Manager's Association Conferences. Approval and payment of convention expenses shall be subject to annual budget limitations of-the City. . The City also agrees to budget for and to pay reasonable travel and subsistence expenses for Hurm to participate in courses or seminars that are necessary for his professional growth and which are deemed by the Council to be in the best interests of the City. 9. TERMINATION AND SEVERANCE PAY. The City may terminate Hurm at any time, with or without cause. In the event that Hurm is terminated by the City Council during such time that Hurm is willing and able to perform the duties of City Administrator/Clerk, then in that event, the City agrees to pay Hurm as severance pay a lump sum cash payment equal to three months aggregate salary plus one additional week's salary for each full year of service on the date of termination. All such severance pay shall be without a matching deferred compensation payment. In addition to said severance pay, Hurm shall be paid for any unused vacation. No compensation shall be given Hurm for any unused . sick leave. However, in the event Hurm is terminated because of his conviction for a felony or for any illegal act involving personal gain to himself, then the City shall have no obligation to pay Hurm the severance payor the unused vacation pay provided for in this paragraph. In the event Hurm voluntarily resigns his position with the City, Hurm agrees to give the City 30 calendar days advance notice. In such event no severance pay shall be paid to Hurm,- however, Hurm shall be paid for any unused vacation pay and sick leave at the same rate allowed other supervisory employees with similar longevity. 10. GENERAL EXPENSES. The City recognizes that certain reasonable expenses of a non- personal and job affiliated nature will be incurred by Hurm. The City agrees to reimburse or to pay said reasonable expenses, subject to prior Council approval. . 11. HOURS OF WORK. It is understood that the position of City Administrator/Clerk requires attendance at evening meetings and occasionally at weekend meetings. It is understood by Hurm that additional compensation and compensatory time shall not be paid by the City for any such additional expenditures of time, except that Hurm may absent himself from the office to a reasonable extent in . consideration of the extraordinary expenditures of time for evening and weekend meetings held outside of normal working hours. 12. AUTOMOBILE. Hurm shall use his own automobile for City business and the City shall reimburse Hurm for the business use of his personal automobile on a per mile basis and at a rate equal to the rate used for reimbursing all City employees for business use of a personal automobile. 13. GENERAL CONDmONS OF EMPLOYMENT. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the City Council to terminate the services of Hurm at any time, for any reason, subject only to the provisions of this Agreement. Furthermore, nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Hurm to resign at any time from his position with the City, subject only to the provisions of this Agreement. 14. If any provision, or any portion thereof, contained in this Agreement is held to be unconstitutional, invalid or unenforceable, the remainder of this Agreement or a portion thereof, shall be deemed severable and shall not be affected and shall remain in full force and effect. . Page 3 - Hurm Agreement IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the day and year fIrst above written. CITY OF SHOREWOOD ATTEST: By: Tom Dahlberg, Mayor James C. Hurm, Employee . . ~ J- . . DATE: December 22, 1997 ~.-- Cities of the Minnehaha Creek Watershed Distri~~~ rG If D W~T~:! ill DCf'~'~" 111' FROM: Steering Committee for Cities of the Minnehaha r elfWatersli'eil Dt;trict SUBJECT: Resolution for consideration by Cities in the DistF~ _ I ~.' TO: Attached is a corrected copy of the proposed resolution for endorsement of candidates applying for the Minnehaha Creek Watershed District Board of Managers. The corrections are related to names; Le., Patrick Maloney rather than Pat Maloney and Jim Calkins rather than Jim Caulkins. Again, p!easeconsider the attached resolution no later than the first Council meeting in January 1998. Adopted resolutions should be forwarded to the County Clerk for your county. Copies of adopted resolutions should also be provided by mail or fax to Mike Eastling (see attached). If you have any questions or comments about the Steering Committee and/or the endorsement process, please contact one or more of the following: STEERING COMMITTEE and INTERVIEW PANEL MEMBER: Howard Bennis, Mayor City of Deephaven . Mike Eastling, Public Works Director City of Richfield F red Richards City of Edina Terry Schwalbe, Project Coordinator City of Wayzata . ~" Ed Shukle, City Manager City of Mound Phil Zietlow, Council Member City of Medina ~. I I f, . ~ " INTERVIEW PANEL MEMBER: Judd Mowry, Council Member City of-Tonka Bay Lee Gustafson, City Engineer City of Minnetonka MJE:sdr Attachments l I i l I l , #"8 ~J '~.' STEERING COMMITTEE FOR THE CITIES OF THE MINNEHAHA CREEK WATERSHED DISTRICT STEERING COMMITTEE and INTERVIEW PANEL MEMBER: HOWARD BENNIS, MAYOR CITY OF DEEPHAVEN . . 20225 COTTAGEWOOD ROAD EXCELSIOR MN 55331-1877 (home) 475-2490 (work) 474-4755 fax: 474-1274 MIKE EASTLlNG, PUBLIC WORKS DIR. 6700 PORTLAND AVENUE SOUTH RICHFIELD MN 55423 (work) 861-9792 fax: 861-9749 FRED RICHARDS 7225 FLEETWOOD DRIVE EDINA MN 55435 (home) 941-7626 (work) 925-7573 fax: 925-7553 . TERRY SCHWALBE PROJECT COORDINATOR 600 EAST RICE STREET WAYZATA MN 55391-1799 (home) 448-7048 (work) 404-5312 fax: 404-5318 ED SHUKLE, CITY MANAGER 5341 MA YWOOD ROAD MOUND MN 55364-1687 (work) 472-0600 fax: 474-0620. PHIL ZIETLOW, COUNCIL MEMBER 2052 COUNTY ROAD 24 MEDINA MN 55340 (work) 540-3435 fax: 540-2425 INTERVIEW PANEL MEMBER: , I JUDD MOWRY TONKA BAY COUNCIL MEMBER fax: 474-6538 I LEE GUSTAFSON, CITY ENGINEER 14600 MINNETONKA BLVD MINNETONKA, MN 55343 (work) 939-8200 December 17,1997 f * CITY OF COUNTY OF STATE OF MINNESOTA RESOLUTION NO. RESOLUTION ENDORSING CANDIDATES FOR APPOINTMENT TO MINNEHAHA CREEK WATERSHED DISTRICT ~. t ~ i f f !,. ~ WHEREAS, the City Councils of many of the cities lying wholly or partly within the boundaries of the Minnehaha Creek Watershed District (the District) have adopted resolutions expressing concerns about the governance and conduct of activities of the District and resolving to work cooperatively with other cities in the District to monitor and oversee the activities of the District; and WHEREAS, the City Council of the City of has determined that it would be in the best interests of the public to appoint new members to the District who will provide a fresh perspective, who will work in reasonable cooperation with the public and affected governmental units, and who will restore the faith and .fidence of the public and the cities in the District, while still accomplishing the objectives of the District; and WHEREAS, Minnesota Statutes, Section 1030.311, Subd. 3 provides that watershed district managers are to be selected from a list of persons nominated by one or more of the cities and towns affected; and WHEREAS, a number of the cities lying within the District, acting through a Steering Committee, have solicited nominations from affected cities and have interviewed candidates for appointment to the District; and the Steering Committee has found a number of well qualified candidates who are capable of providing leadership in establishing prudent, consistent, reasonable and fiscally responsible governance of the District; I I NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of that the Council endorses the following candidates for appointment to the Minnehaha Creek Watershed District and urges the County Boards of Hennepin and Carver Counties to make appointments from the following list of candidates giving due regard to representation of the various hydrological areas within the District as required by Inesota Statutes, Section 1030, sub. 3(C): Hennepin County candidates: Upper Watershed: 1. Patrick Maloney (top ranked candidate in Upper Watershed) 2. Warren McNeil Lower Watershed: 1. Jim Calkins (top ranked candidate in Lower Watershed) 2. Ron Baumbach Carver County candidate: 1. Jerome Keehr (top ranked candidate in Carver County) Adopted by the City Council of the City of , Minnesota this _ day of ,199_. Mayor Manager ATTEST: City Clerk E ~ ~ .} . . To: Mayor and City Council From: James C. Hurm, City Administrator Teri Naab, Executive Secretary / Deputy Clerk January 9, 1998 Date: Re: Review of Communication Plan Efforts During 1997 While the Communication Plan has not been in effect for an entire year, staff felt the end of the year is a good time to reflect on the different aspects of the plan and report to Council on what has worked the best and what has not worked at all. Areas of the Communication Plan have been analyzed to see if changes should be made or different processes developed. Questions to the Council are in italic. 1. Strategy Sheets Strategic communication work plan forms are fIlled out at the beginning of any zoning application or city initiated process or project. These forms are meant to guide Commissions, Council and staff with respect to how communication to residents will be done and by whom. Once the forms are filled out by staff, they are forwarded to the appropriate Commission for review and comment and the Council. To date, neither the Commissions nor Council have ever recommended additional or different communication methods other than those suggested by staff. Why is that? We hope you consider these a working tool and use them to suggest creative ways to communicate to residents. 2. Redesigned Format Not only has the Planning Department and Administration Department redesigned notice formats to make them easier to read and comprehend, the Planning Department now attaches a site location map showing the area in question. This has reduced the number of phone calls to City Hall inquiring where the property in question is located. 3. BoundaIy for Written Notification The City has adopted a 500' area notification policy which goes well beyond the 350' required by State Statute. At the direction of the Commission or Council, that notification area may be expanded to 1,000' with the additional area being the expense of the City's. To date, this has only been done twice. #:fie.., Each month we have tried to emphasize a different method of communication tool available to residents. These promotions have increased some communication on the part of residents. . Review of Communication Plan Efforts During 1997 Page 2 4. Phone Calls to Remind Nearby Residents of Meetings This method has not been called for in the strategy sheets. Calls have not been made by staff. 5. Policy on Additional Signage This method has not been called for in the strategy sheets. 6. Newsletter ?) , Since March, 1997 the City has published a monthly newsletter. Colleen O'Neill and Pat Arnst have reviewed articles and the layout each month on a volunteer basis. They both have been a wonderful resource for staff in trying to improve the content and look of the newsletter. The newsletter is produced entirely in house. Our goal was a four page newsletter. Of the ten editions in 1997, four were four pages; three were six pages; and three were eight pages. In addition, four times during the year we had an additional Lake Minnetonka Communication Commission insert. Each month, along with the newsletter an additional form (return postage paid) is sent to presidents of homeowners associations, sports groups and civic organizations requesting information on upcoming events. During the entire year, we did not receive one of these forms back. Prior to sending out the January newsletter, this form was sent directly to each individual (not inside the newsletter), and several were received back at City Hall. Staff intends to alter the distribution of this form to an individual mailing each month. Production Costs: To date we have not been able to calculate the total cost of newsletters for 1997. However, we suspect it will be lower than the estimated cost of $600 for a four page newsletter if printed professionally. In addition, the duplicator afforded us the flexibility needed to print when time allowed, and to also print additional items such as our envelopes. The monthly newsletter has generated the most positive response from residents of all the different aspects of the plan. . 7. Homepage In an effort to improve the quality of the homepage, the City hired an intern in June, 1997. Unfortunately for those involved, the intern did not have appropriate ability to develop or maintain the hornepage, and ended up costing the City many hours in repair to the site. Since that time, staff has renewed its efforts to improve, redevelop and learn more about options with regard to development and maintenance of the homepage. The statistics show that on average our web site is getting about 50 hits per day, which is a bit lower than the last time we reported. However, we intend to promote the usage of the site with an insert on the new features in an upcoming newsletter. Keep in mind, the site is only costing the City $300 per year and some in staff time. . . " Review of Communication Plan Efforts During 1997 Page 3 8. Classes to Residents It was determined to wait until 1998 to analyze whether we should attempt to put on a four or five evening "academy." Council input on this is important at this time. 9. Presentations to School Civic Groups Jim Daniels has agreed to assist in producing a short video on Shorewood government. This has not been done. The Administrator spoke to two classes at Minnewashta Elementary School in 1997. 10. Information Available on V oiceMail System Current meeting agendas, upcoming events and special items of interest are recorded on the voice mail on an on-going basis. The current voice mail system does not provide a way to track the number of callers who visit these sites. 11. Shoreline A special voice mail box has been established called the Shoreline which allows residents to leave questions, comments or suggestions 24 hours a day. This mail box has been promoted many times in the newsletter and we have noticed, following each publication, usage has increased. To date we have received approximately 71 calls in this voice mail. While it is not a huge volume, there is no additional expense to provide this option to callers and usage may increase when residents become more accustomed to using the system. 12. Informational Brochures Throughout 1997, several different brochures have been developed for inclusion in the monthly newsletter and made available at City Hall. Those produced were: The Shoreline, Correct Usage of Fertilizer, Snowmobile Rilles and Regulations, Water Conservation, and Dial a Ride I Southshore Center. It is our plan to continue to utilize this method to advertise or announce features or upcoming events. In the first months of 1998 we plan to do an insert on communications efforts - what has worked and what has not (a summary of this report), on new features on our website, and on recycling. What other topics would the Council like us to develop a brochure on? 13. Media Press releases to the local newspapers are done on a weekly basis when news-worthy items are available and staff time allows. The newspapers have been very responsive in printing what staff has submitted. Small articles are regillarly included in the "community corner" and even on the front page of the Sailor. In addition to sending items to the press, news items have also been sent to the communications commission who includes them on their announcement channel, free of charge. A list of times and days of Council meeting cable casts is published in each newsletter. 14. City Council Involving Citizens The Council has held two "open forum" style meetings during the course of the year. The Council summarizes at the next Council meeting what they heard at the open forum for a formal public record. While a formal policy on citizen participation during Council meetings has not been adopted, the Council has unofficially altered past policy and allowed citizens attending regular meetings to generally speak without limit. During 1997, the Mayor and some of the Council members also attended several neighborhood meetings hosted by neighborhood associations. Issues raised there were followed up on and reported on at Council meetings. What role, if any, should the City take in helping neighborhoods organize? Should this be the subject of an upcoming work session? 15. Feedback Forms " Feedback forms are available at City Hall and are mailed out to many residents, contractors and citizens having contact with anyone representing the City. During the past ten months, approximately 400 . feedback forms were mailed out, and approximately 125 forms were handed out at the counter. Eighty- one of those forms were received back at City Hall (see attached summary sheet), with the majority of those having had contact with either the Fire or Police Department. While the overall response is generally favorable, we have occasionally received a complaint about a service which staff has quickly researched and corrected and I or followed up with a response to the person. While this is not an overall high number of forms received, we certainly are targeting the actual users of City services and feel the form has been received favorably by the general public. 16. E-Mail We have received many e-mail messages from the general public .during the course of the year. E-mail has provided City Hall with a convenient and efficient way to transfer documents (i.e. meeting minutes, legal documents, etc.). Copies of communications, feedback forms and responses are kept in the Conference Room with the latest ones reviewed by the City Council at each Council meeting. CONCLUSION The Communication Plan calls for renewed effon by Council, Commissions and Staff to provide effective communication to all citizens. The goal of the plan is. . ."continuously striving to keep citizens informed and asking for and listening to feedback." In the plan we promise to: ::} Set a new standard for municipal efforts in informing citizens; ::} Listen to city residents and use that feedback in formulating policy; ::} Strive to involve citizens early and often in decision making processes; and ::} Encourage civility, responsibility and participation of Shorewood residents. How are we doing? Should a survey be included in an upcoming newsletter asking residents to rate efforts on increase communication methods? Are there any other areas to analyze or change or new ideas Council would like to implement with regard to communications? . .. Administration 10 1 1 Animal Control 3 1 1 Assessing 2 2 1 Building 11 2 1 Inspection Engineering 2 1 . Finance 1 Fire Department 26 3 1 Front Desk 8 2 1 Planning 12 1 Police 18 2 1 Public Works 5 1 Water Utility 2 1 1 Other 1 1 . !r-, u ' :~ ;"- ,~j .~ , . H Ii . '. -; '." ': 1007 q I' - - ,..} .., .J ~~ I ;,..// , I ,-. j i ~v I ~~Yof ORONO Municipal Offices Street Address: 2750 Kelley Parkway Orono, MN 55356 Mailing. Address: P.O. Box 66 Crystal Bay, MN 55323-0066 December 29, 1997 Jim Hurm City Administrator City of Shorewood 5755 Country Club Road Excelsior, Minnesota 55331-8927 .. Dear Jim: This letter is in response to the request from the South Lake cities for a proposal from the city of Orono for the provision of Animal Control Services. The proposal was to include general patrol, response to complaints, animal pick up, and impounds. At this time, the city can provide all of these services except the impounding of animals. Orono uses the, Humane Society of Wright County for its animal impounds. The Humane Society has indicated their facility is at capacity. They will not allow the city to impound dogs from any additional cities. As you know, the lake cities are working toward a cooperative impound facility to serve all lake area cities. However; this facility will probably not be available until 1999. . In discussions with the cities of Excelsior, Shorewood, and Tonka Bay, it has been determined that the ideal set up for animal control services, for both Orono and the South Lake cities, is to have one full-time and one part-time Animal Control Officer. The full-time position will enable Orono to attract and retain quality staff The part-time position provides for call outs and fills in for the full-time position. Costs The total cost to the South Lake cities for this service would be $28,125.00. This includes the cost of call outs for animal pick ups during non-scheduled hours. The breakout of costs by city is based on the current actual cost paid to Chanhassen by each city. . CURRENT CURRENT PROPOSED ,CITY COST 'PERCENTAGE COST Shorewood . $14,006 57.4% $16,144 Excelsior $5,603 22.97% $6,460 Tonka Bay $4,202 17.22% $4,843 Greenwood $584 2.4% $675 Telephone (612) 473-7357 . FAX 473-0510 ~'tJ) Jim Hurm City of Shorewood December 29, 1997 page 2 of2 This proposal is contingent upon approval by all of the South Lake cities. Interim Service Proposal Since it will not be possible for the four South Lake cities to obtain approval of the proposal outlined above by January 1, 1998, the city will provide on call service to the South Lake cities on an interim basis until an agreement is formalized for a longer term solution. The interim solution assumes that a longer term agreement will be finalized quickly, preferably by mid-January. The on call service would be provided at a rate of$32.00 per call. This interim service would be contingent on the South Lake cities providing a location for the impounding of animals. Also, as indicated above, depending on the schedules of the two part-time CSOs, it is possible that a call out request could occur at a time when a timely response is not possible. In this case, the animal would need to be held until a CSO was available, or the city in which the dog was being held would need to make other arrangements for transportation of the animal. Please let me know at your earliest convenience whether the general proposal for animal control services meets your expectations, and whether the interim service solution meets your needs. If you have any questions please call me. Sincerely, ~ Ronald J. Moorse City Administrator . . I I ? ... . . CKNO 22115 22116 22117 22118 22119 22120 22121 22122 22123 22124 22125 22126 22127 22128 22129 22130 22131 22132 22133 22134 22135 22136 22137 22138 22139 22140 22141 22142 22143 22144 22145 22146 22147 22148 22149 22150 22151 22152 22153 22154 22155 CHECK APPROVAL LISTING FOR JANUARY 12, 1998 COUNCIL MEETING CHECKS ISSUED SINCE DECEMBER 11, 1997 TO WHOM ISSUED PURFa3E BRADLEY NIELSEN SEC 125 REIMB HENNEPIN COUNTY TREASURER WATTEN PONDS-WETLAND HENNEPIN COUNTY RECORDER WATTEN PONDS-WETLAND PIZZA PLATTER OPEN FORUM 12/15/97 MTG. US POSTMASTER SNOWMOBILE MAILING LIGHTLY EPICUREAN PLANNING COMMISSION MTG. TWILA GROUT TEMP HELP PEPSI COLA POP PURCHAS8MISC PURCHASE US WEST COMMUNICATIONs/ADVERTISING TOTAL REGISTER SUPPLY PURCHASE MIDWEST COCA-GOLA MISC PURCHASES DAY DISTRIBUTING BEER ADVERTISING GTE DIRECTORIES QUALITY WINE & SPIRITS L1QUOR..wlNE PURCHASES THORPE DISTRIBUTING BEERlMISC PURCHASES US POSTMASTER JANUARY NEWSLETTER POSTAGE VOID VOID PEPA PERA ICMA RETIREMENT TRUST 457 DEFERREDCOMP CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS ANOKA CO SUPPORT/COLLECT CHILD SUPPORT -C. SCHMID MN DEPT OF REVENUE STATE TAX WITHHELD HAMLlNE UNIVERSITY TUITION-A. ROLEK KATHLEEN HEBERT SEC 125 REIMB ICMA DISTRIBUTION CENTER WORKBOOK AT&T WIRELESS AIRTIME BRADLEY NIELSEN SEC 125 REIMB NORTHERN STATES POWER UTILITIES JOSEPH PAZANDAK SEC 125 REIMB/MILEAGE US WEST COMMUNICATIONS 2ND HALF L TD ESCROW REFUND BELLBOY CORPORATION LIQUOR PURCHASES BELLBOY BAR SUPPLY MISCJSUPPL Y PURCHASES DAHLHEIMER DST. BEER PURCHASES FLAHERTY'S HAPPY TYME CO MISC PURCHASES GRIGGS, COOPER & CO. L1QUOR..wlNE/MISC PURCHASES JOHNSON BROS. LIQUOR CO L1QUOR..wlNE BEER/PURCHASES LAKE REGION VENDING MISC PURCHASES MARK VII BEEmvtlSC PURCHASES MARLIN'S TRUCKING FRBGHT MN CONWAY & FIRE SAFETY ANNUAL FIRE MAINT. SERVICE CALL AMOUNT $138.68 1.70 34.50 36.00 144.42 69.97 303.34 110.80 523.35 38.18 542.90 3,167.85 39.00 1,779.44 6,404.15 537.29 0.00 2,578.09 1,533.36 929.00 156.50 1,202.56 954.00 244.80 60.50 181.29 101.00 5,224.48 398.13 793.40 8,850.00 3,437.20 302.86 630.70 33.60 6,640.44 4,727.01 1,664.30 2,804.61 426.40 35.70 Page 1 . . CKNO 22156 22157 22158 22159 22160 22161 22162 22163 22164 22165 22166 22167 22168 22169 22170 22171 22172 22173 22174 22175 22176 22177 22178 22179 22180 22181 22182 22183 22184 22185 22186 22187 22188 22189 22190 22191 22192 22193 221 94. 22195 22196 CHECK APPROVAL LISTING FOR JANUARY 12, 1998 COUNCIL MEETING CHECKS ISSUED SINCE DECEMBER 11, 1997 TO WHOM ISSUED PURR:SE PAUSTIS WINE COMPANY WINE PURCHASES PHILLIPS WINE & SPIRITS L1QUORIWINE PURCHASES QUALITY WINE & SPIRITS L1QUOR..wlNE PURCHASES THORPE DISTRIBUTING CO. BEEmvtlSC PURCHASES THE WINE COMPANY WINE PURCHASES ALL STEEL STREET SUPPLIES BITUMINOUS ROADWAYS, INC. STREET SUPPLlESCOLD MIX BOYER TRUCK PARTS EQUIP. MAINT. LAWRENCE BROWN ENGJPARK SUPPLIES BRYAN ROCK PRODUCTS ROCK-PARK/ROADS BUSINESS HEALTH SERVICES RANDOM BREATH TEST BRC ELECTIONS ELECTION EQUIP MAINT AGREEMENT BSN SPORTS PARK SUPPLIES-TENNIS NETS C.H.. CARPENTER LUMBER PARK/STREET SUPPLIES CARGILL ROAD SALT COLLINS ELECTRICAL TRAFFIC SIGNAL REPAIR CONSOLIDATED CONTAINERS PARK SUPPLIES COORDINATED BUSINESS SYS. TONER CROSSTOWN OCS, INC. OOFFEE DATACOMMWAREHOUSE COMPUTER MEMORY DRISKILL'S WORK SESSION FOOD CITY OF EXCELSIOR 4TH QTR SEWER SVC RENTAL E-Z RECYCLING DECEMBER RECYaJNG FINA FLEET FUELING FUEL FRIENDS OF SO SHORE SR CTR MTG. ROOM RENTAL FRONTIER ELECTRIC ELECTRIC TO CATHCARTW/H G & K SERVICES UNIFORMS GLOBAL EQUIPMENT WARMING HOUSE SUPPLIES GOPHER STATE ONE CALL, INC NOV. ONE CALL SERVICES I.X:nJMENTRESOURCES W-2'S/1099'S KATHLEEN HEBERT MILEAGE HENN CO TREASURER TIF ADMIN. COSTS HENNEPIN TECHNICAL COLLEGE TUITION-C. BASTYR HENN CO TREASURER REGULATORY SIGN REPLACEMENT HENN CO TREASURER TRUTH IN TAXATION NOTICES HOPKINS PARTS EQUIP MAINT INTERSTATE BATTERY INC EQUIP MAINT KENNEDY & GRAVEN NOVEMBER LEGAL KAR PRODUCTS SHOP SUPPLIES KNOX LUMBER CO. CATCH BASIN REPAlRlSHELVING LONG LAKE POWER EQUIP. EQUIP MAINT Page 2 AMOUNT $125.95 7,039.27 1,018.82 4,911.55 557.45 782.65 431.81 14.02 192.47 860.62 26.00 750.00 161.28 105.09 1,853.84 128.92 230.06 162.08 101.97 254.00 36.32 2,043.68 4,255.00 367.82 50.00 735.00 372.45 204.31 12.25 133.65 38.75 589.84 148.09 1,392.58 511.01 42.78 70.23 16,295.77 156.73 436.01 22.57 . . CKNO 22197 22198 22199 22200 22201 22202 22203 22204 22205 22206 22207 22208 22209 22210 22211 22212 22213 22214 22215 22216 22217 22218 22219 22220 22221 22222 22223 22224 22225 22226 22227 22228 22229 22230 22231 22232 22233 22234 22235 22236 22237 CHECK APPROVAL LISTING FOR JANUARY 12, 1998 COUNCIL MEETING CHECKS ISSUED SINCE DECEMBER 11, 1997 TO WHOM ISSUED PURF03E MTI DISTRIBUTING PARK SUPPLIES-IRRIGATION MCI NOVEMBER LONG DISTANCE OARCEDEPOT ORRCESUPPUES MN DEPT OF HEALTH 4TH QTR WATER CONNECTION FEE MN SUN PUBLICATIONS LEGAL ADS MOORHEAD MACHINERY & BOIL REPAIR WOOD HAVEN WELL THERESA NAAB TUITION REIMB/MILEAGE NAVARRE TRUE VALUE PARKSUPPLlESIBLDG. MAINT NORTHERN STATES POWER UTJUTJES OHLIN SALES, INC. CELL PHONE SUPPLIES ORR, SCHELEN, MAYERON NOVEMBER ENGINEERING PEPSI COLA COMPANY POP PURCHASE POMMER COMPANY, INC. WETLANDS PLAQUE PROSTAFF TEMP HELP SAM'S CLUB GENERAL SUPPLIES SEAMAN'S CONSTRUCTION FREEMAN PK SHEL TER-8HINGLES SENIOR COMMUNITY SERVICES NOVEMBER JANITORIAL SHOREWOODTREE SERVICE TRIM TREESlREMOVE BRUSH SHOREWooD TRUE VALUE EQUIP MAINT TIME SAVER OFF SITE COUNCIUPLAN/PK MINUTES UPPER MIDWEST SALES CO. SENIOR CENTER US POSTMASTER 4TH QTR UIB POSTAGE US WEST COMMUNICATION/ADVERTISING WESTWA Y EXTERIORS GUTTERS-8R. CTR WSB & ASSOC. PROJECT OBSERVATION BEUBOY CORP. LIQUOR PURCHASES BEUBOY BAR SUPPLY SUPPLY PURCHASES GRIGGS, COOPER & CO. L1QUORIWINE/MISC PURCHASES JOHNSON BROS. LIQUOR CO. UQUORIWINE PURCHASES LAKE REGION VENDING MISC PURCHASES LEEFBROS. MATS PAUSTlS WINE COMPANY WINElBEER PURCHASES PHIWPS WINE & SPIRITS UQUORIWINE PURCHASES THORPE DISTRIBUTING CO BEEmvtlSC PURCHASES AMERICAN PLANNING ASSOC. NAT'L PLANNING CONF-B. NIELSEN APA HOUSING BUREAU HOTEL RESERVATION-B. NIELSEN GOVT FINANCE OARCERS ASSO NAT'L CONFERENCE-A. ROLEK VOID VOID PERA JANUARY PERA LIFE INSURANCE MEDICA JANUARY HEALTH INSURANCE HEAL THPARTNERS JANUARY HEALTH INSURANCE Page 3 AMOUNT $391.35 4.77 322.17 1,339.00 290.40 599.45 466.13 233.20 911.53 60.60 19,525.54 49.75 71.58 327.25 178.09 755.00 230.00 2,604.38 10.61 431. 00 306.72 487.80 522.08 2,099.00 757.50 1,874.15 11.18 4,075.46 1,448.64 561.00 26.20 228.40 3,236.62 5,604.05 425.00 150.00 275.00 0.00 45.00 5,021.50 3,188.06 CKNO 22238 22239 22240 22241 22242 22243 22244 22245 22246 22247 . 22248 22249 22250 22251 22252 22253 22254 22255 22256 22257 22258 22259 22260 22261 . 22262 22263 22264 22265 22266 22267 22268 CHECK APPROVAL LISTING FOR JANUARY 12, 1998 COUNCILMEETING CHECKS ISSUED SINCE DECEMBER 11, 1997 TO WHOM ISSUED LEAGUE OF MN CITIES MINNESOTA MUTUAL LIFE UNUM LIFE INSURANCE AFSCME COUNCIL 14 CITY OF TONKA BAY US POSTAL SERVICE GRIARN COMPANIES TOWLE REAL ESTATE CO PERA ICMA RETIREMENT TRUST 457 VOID ANOKA CO SUPPORT/COLLECT AFSCME COUNCIL 14 MN DEPARTMENT OF REVENUE KATHLEEN HEBERT NORTHERN STATES POWER JOSEPH PAZANDAK PETTY CASH US WEST WASTE MANAGEMENT LAWRENCE NICCUM BEUBOY CORPORATION BEUBOY BAR SUPPLY DAHLHEIMER DISTRIBUTING GRIGGS, COOPER & CO. JOHNSON BROS. LIQUOR CO. LAKE REGION VENDING NORTH STAR ICE PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS CITY COUNTY CREDIT UNION PURF03E JANUARY DENTAL INSURANCE JANUARY DISABILITY JANUARY LIFE INSURANCE JANUARY DELTA DENTAL JANUARY RENT-TB L1Q POSTAGE FOR METER JANUARY RENT-L1Q I JANUARY RENT-L1Q II PERA DEFERREDCOMP VOID CHILD SUPPORT -C. SCHMID UNION DUES STATE TAX WITHHELD SEC 125 REIMB UTILITIES MILEAGE PETTY CASH REIMB COMMUNICATIONS WASTE REMOVAL STATE INSPECTION DECALS (7) LIQUOR PURCHASES MISaSUPPL Y PURCHASES BEER PURCHASES L1QUORIWINE/MISC PURCHASES L1QUORIWINE PURCHASES MISC PURCHASES MISC PURCHASES L1QUORIWINE PURCHASES L1QUORIWINE PURCHASES PAYROLL DEDUCTIONS TOTAL CHECKS ISSUED Page 4 AMOUNT $562.76 90.00 86.90 224.00 1,000.00 1,000.00 7,236.00 3,590.45 2,547.79 1,204.85 0.00 156.50 145.25 1,335.80 192.30 1,069.91 40.45 11.11 1 80.64 186.89 14.00 3,121.25 59.01 589.90 9,721.87 8,881.90 430.10 350.68 5,055.63 5,147.63 929.00 CITY OF SHORE WOOD CHECK APPROVAL LIST FOR JAN. 12. 1998 COUNCIL MTG CHECKW VENDOR NAME DESCRIPTION DEPT. AMOUNT 22269 AMERICAN PLANNING ASSOC. JOURNAL SUBSCRIPTION PLANNING 28.00 22270 EARL F. ANDERSEN, INC. STREET SIGNS TRAF CON 116.41 22271 BIFFS, INC. PORTABLE TOILET RENTAL 22272 ESI COMMUNICATIONS, INC INSTALLED PHONE JACK 22273 ERICKSON, ROLF E.A. ASSESSOR FEE ASSESSOR SUPPLIES *** TOTAL FOR ERICKSON, ROLF E.A. 22274 HANCE HARDWARE, INC. EQUIP RENTAL e275 INTRNTL CITY/COUNTY MEMBERSHIP DUES-HURM 22276 LEAGUE OF HN CITIES INS T 96/97 W/C AUDIT ADJ 22277 METRO COUNCIL ENVIRONMENT JAN SEWER TREATMENT 22278 MINNESOTA ON-LINE INTERNET FEE-ANNUAL MINNEG:ClSCO UTILITIES UTILITIES UTILITIES UTILITIES UlILITIES UTILITIES UTILITIES UTILITIES UTILITIES fOR rllNNEGASCO 22279 . *** TOTAL PARKS & 433.13 f1UN BLDG 92.20 PROF SER 4.025.00 PROf SER 73.18 4.098.l8 I,A}!~TER DE 2.13 ADMIN ,496.00 MUN BLDG 207.00 SEWER DE 29,374.58 i"lUN BLDG 269.46 \.yATER DE WATEF< DE LIQUOR IHATER DE CITY GAR PARKS & f1UN SLOG LIQUOR L I QUOf~ 1,258.48 95.39 129.94 131.86 97.05 390.24 71.96 199.65 l5.80 66.59 22280 MOUND-CITY OF 1ST QTR FIRE PROTECTION FIRE PRO 1.954.5() 22281 MUNITECH,INC. JAN WATER MAINT JAN SEIHER MAINT *** TOTAL fOR MUNITECH.INC. 22282 POMMER COMPANY. INC. PLAQUES/NAME PLATES 22283 PROSTAFF TEMP HELP 22284 SATELLITE SHELTERS, INC CAlHCART WARMING HOUSE 22285 SO LK MTKA PUB SAFETY DEP NOV BOOKING fEE JANUARY BUDGET *** TOTAL fOR SO LK MT!<.A PUB SAfE T 22286 SUPERAMERICA FUEL 2228l 1/0,1 A T ERPRO "'IE TER PAf~TS Page 5 WATER DE 4,485.00 SEWER DE 2.415.00 6,900.00 COUNCIL 314.21 GEN GOVT 63. 15 Pf~RKS & 380.44 POLICE P 190.38 POLICE P 39.231~95 39.428.33 CITY GAR 360.02 I,A,IA T ER DE 11.49 CITY OF SHORE WOOD CHECK APPFWVAL LIST FOR JAN. 12. 1998 COUNCIL MTG CHECKW VENDOR NAME DESCRIPTION DEPT. AMOUNT . . *** 85.788.91 TOTAL CHECKS FOR APPROVAL *** 305,500.83 TOTAL CHECK APPROVAL LIST Page 6 C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAi1E CHECK CHECK TYPE .DATE NUMBER...--' NUMBER AMOUNT cor.., .12 23 97 110 CONNIE D. BASTYR 2.1247.1 28.1~55 CO!"1 12 ~;-Y 9l 1.15 LAWRENCE A. BROWN 2.124".72 . .1768.93 -:;) COM 12 ",oy 9? .160 PATRICE A. BLECHTA 2.124/'3 37.40 -:;) CO!"l 12 23 97 325 ANGELA M. COLE 2.12474 3.17..14 COM 12 23 ~-. 350 THOMAS A. DAHLBERG 2.124i'5 230.87 ~ I COM 12 23 9l 500 CHARLES S. DAVIS 2.12476 785.36 COM 12 "' 'W ~OO, 775 JAMES C. EAKINS 212477 7.17.60 -:;) ~ I CO!"l 12 ~)'O" Q-' 1.100 JOHN J. GARFUNKEL 2124?8 184.70 -:;) ~ I COM 12 " -, 9"7. 1.160 TWILA R. GROUT 2.12479 29.1.65 -:;) cm"l 12 .....- 9"7 1.115 KORTNIE M. HANSEN 2.12480 .12.1.56 .4:;) COf'1 . "' '0) _ ~OO, 1.190 KATHLEEN A. HEBERT 2.1248.1 66.1.73 ..L._ ....::> , I COM .12 23 91 .1400 PATRICIA R. HELGESEN 2.12482 554.85 cor.., 12 23 9/' .1430 KELLY M. HENTGES 2.12483 016.42 !"IAN 12 23 9"7 1550 J Al"IE S C. HURM 2.12469 2207.42 . COM 12 "'W 97 .1575 TROY M. IVES 2.12484 132.52 -:;) CO!"1 .12 23 9"7 160.1 BRIAN D. JAKEL 212485 1"75.68 COM .12 23 9O~ 1675 UROS JELICIC 2.12486 .135."76 l CO!"l 12 23 9"7 .1"700 JEfFREY A. JENSEN 21248"1 953.42 COM 12 23 9/' 1800 DENNIS D. JOHNSON 2.12488 906.96 COM .12 23 9"7 .1810 JEROMY W. JOHNSON 212489 26.49 CO!"l .12 23 ~-' .1950 MARTIN L. JONES 2.12490 76.62 ~ I CO!"l .12 ""JOY 9",7 2100 WILLIAM F. JOSEPHSON 2.12491. .632.94 -::> CO!"l .12 23 9",7 2500 SUSAN M. LATTERNER 2.12492 642.68 COM 1.2 ""W 9l 2800 JOSEPH P. L UGO'fJSK I 2.12493 875.03 -::> Cor-I .12 23 9l 2805 JASON R. LUND 2.12494 432.90 Cor-l .12 "'-. 9"7 2900 RUSSELL R. MARRON 2.12495 32.35 -:;) COM .12 23 97 2930 JENNIFER T . MCCARTY 2.12496 182.5.1 - COM .12 23 9"1 3000 THERESA L. NAAB 2.12497 .. 60.1. S",7 CO!"1 .12 23 9? 3.100 LAWRENCE A. NICCUM 2.12498 1.124.40 COM 12 23 97 3400 BRADLEY J. NIELSEN 2.12499 872.89 . COM .12 23 9? 3430 GERALD A. O'NEILL 2.12S00 .184.70 CO!"l 12 ~)- 9"1 3435 ANDRE't'J C. OTTEN 2.12S0.1 134.68 -:;) COM 12 23 9O~ 3500 JOSEPH E. PAZANDAK 2.12502 1085.65 / COM .12 23 91" 3580 CHRISTOPHER J. POUNDER 2.12S03 8:;'6.36 COM .12 23 97 3600 DANIEL J. RANDALL 2.12504 888.00 COM .12 .,- 97 370.1 BRIAN M. ROERICK 2.12S0S 2..14 -:;) COM 12 23 97 3800 ALAN J. ROLEK 2.12S06 1.142.03 COM 12 23 97 38.15 MICHAEL J. RUFFENACH 2.12507 2.18.09 COM 12 23 97 3850 TANYA M. SCHIERMAN 2.12508 93.04 CO!"l .12 23 9"7 3900 CHRISTOPHER E. SCHi"ll D 2.12509 448.44 COM .12 23 97 39.10 R.CONRAO SCHMID 2.125.10 82.54 COM 12 23 9"1 4050 BERNARD J. SCHNURR 2.125.1.1 .136..1.1 , COM .12 ?- 97 4200 BRENDA L. SMITH 2.125.12 200..9.1 f -::> ~ COM .12 23 97 4500 KRISTI STOVER 2.125.13 .184.70 . COM .12 23 97 4575 REBECCA A. TARVIN 2.125.14 .1.13.54 COM 12 23 97 4SI"7 PAMELA J. HELLING 2.125.1S 209.06 COM .12 .;>.y 97 4i'SO RALPH A. WEHLE 2.125.16 669.56 -:;) ::It::lt::lC:::ItTO TALS::lC:::lC:*::lC: 22"7.1.1.45 Page 7 . . CHECK TYPE COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM COM- 'COM COM COM COM COM COM COM COM COM COM COM _ COM C H E C K REG 1ST E R CHECK -EMPLOYEE NAME DATE NUMBER l 06 98 l 06 98 l 06 98 l 06 98 l-0698 l 06 98 .1 06 98 l 06 98 l 06 98 l 06 98 l 0698 ~~6-. 98 .1 06 98 .1 06 98 .1 06 98 .1 06 98 106 98 .1 06 98 l 06 98 l 06 98 .1 06 98 l 06 98 .1 06 98 .1 06 98 l 06 98 l 06 98 .1 06 98 .1 06 98 .1 06 98 .1 06 98 .1 06 98 .1 06 98 1 06 98 1 06 98 .1 06 98 .1 06 98- - . .1 06.98 . ~ - 06 98 .1 06 98 l 06 98 .1 06 98 .1 06 98 1 06 98 .1 06 98 ~ - 06 98 r 06 98 1 06 98 .1 06 98 115 LAWRENCE A. BROWN 150 HEATHER A. BLECHTA l60 PATRICE A.o BLECHTA 325 ANGELA M. COLE 500 CHARLES S. DAVIS 775 JAMES C. EAKINS l050 ROBERT L. GAGNE l.160 TWILA R. GROUT 1175 KORTNIE M. HANSEN 1.190 KATHLEEN A. HEBERT l400 PAiRICIA R. HELGESEN l4.10 PAMELA-J. HELLING l430 KELLY M. HENTGES l550 JAMES C. HURM l575 TROY M. IVES 160l BRIAN D. JAKEL l675 UROS ~ELICIC l700 JEFFREY A. JENSEN' .1800 DENNIS D. JOHNSON .1950 MARTIN L. JONES 2100 WILLIAM F. JOSEPHSON 2270 JOHN T. KOPISCHKE. 2500 SUSAN M. LATTERNER 2550 PE-TER W. LENZEN 276DSARA E. LOTTIE 2800 JOSEPH P. - LUGOWSKI 2805 JASON R. LUND 2900 RUSSELL R. MARRON 3000 THERESA L. NAA8 3.100 LAWRENCE A. . NICCUM 3400 8RADLEY J. NIELSEN 3435 ANDREW C. OTrEN 3500 JOSEPH E. PAZANDAK 3580 CHRISTOPHER J.- POUNDER 3595 MATTHEW C.. RADDE 3600 DANIEL J-. RANDALL -370.1 BRIAN M. ROERICK 37.10 DONALD~. ROGERS 3800 ALAN J.ROLEK 38.15 MICHAEL J. RUFFENACH _3825 .;JOHN E. SAYER 3850 TANYA M. SCHIERMAN 3900 CHRISTOPHER E. SCHMID 3910 R CONRAD SCHMID 4050 8ERNARD.J~ SCHNURR - 4200 BRENDA L. SHl TH 4575 REBECCA A. TARVIN 4750 RALPH A. WEHLE- CHECK - NUMBER 2.12520 2.1252.1 2.12522 2.12523 2.12524 2.12525 2.12526 2.12527 2.12528 212529 2.12530 2.1253l 2.12532 212533 2.12534 2.12535 2.12536 2.12537 2.12538 2.12539 . 2.12540 2.1254l 2.12542 2.12543 - 2.12544 212545 212546 2.12547 2.12548 2.12549 2.12550 21255l 2.12552 2.12553 2.12554 2.12555 .2.12556 2.12557 2.12558 2.12559 212560 2.1256.1 2~2562 2~2563 212564 21.2565 -21.2566 - I 2.12567- CHECK AMOUNT 1500.60 43.29 71.69 309.42 737.6.1- 7~8.75 45.25 602.05 40.52 663.96 .- 494..-23 524.23 174-.23 1823.37 l09.89 .1l2.22 287.9l 925.38- 9.18.4.1 54.81 633.29 -326...12 643..18 48.03 85...18 852.05 342.89 38..39 6l6.03 1l34.93 - 881..79 123.66 ~ 1.097.39 886.66 78.71 927.03 .16..17 7.1-.05 ll4.1.46 328.8l - 248.52 .147.07 440 .:53 78.03.- .146..22 l02..12 2.18.0.1 639.06 COMPUTER CHECKS :-'MANUAL CHECKS veNOT ICES OF DEPOSiT '-..~, "" Page 8 CHECK TYPE . . CHECK DATE -- C H E C K REG 1ST E R EMPLOYEE NAME NUMBER CHECK NUMBER CHECK AMOUNT :tt%:nc TOT AL S:o::tt%% 22450.20