051407 CC WS AgP
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MAY 14,2007
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:30 P.M. or Immediately Following
Regular City Council Meeting
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Lizee _
Woodruff
Turgeon _
Callies
Wellens
B. Review Agenda
2. UPPER LAKE MINNETONKA YACHT CLUB (Att. - Planning Director's memorandum)
3. 5795 COUNTRY CLUB ROAD
4. PAYMENT OF CLAIMS PROCESS (Att. - Staff memorandum)
5. SHOREWOOD LIQUOR OPERATIONS (Att. - Staff memorandum)
6. REVISIT 2007-08 GOALS AND PRIORITIES (Att. - Administrator's memorandum)
7. OTHER
8. ADJOURN
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236
FAX (952) 474-0128. www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
9 May 2007
RE:
Upper Lake Minnetonka Yacht Club - Zoning Violation
FILE NO.
Property(4580 Enchanted Point)
In 2005, our office began receiving complaints from neighbors of the Upper Lake
Minnetonka Yacht Club, alleging that the Club had begun renting out slips for power
boats. Previous to that, the Club had been a sailing yacht club (similar to the
Shorewood Yacht Club). Last year, the same neighborhood complaints arose and the
matter was turned over to the City Attorney's office for prosecution. After a series of
delays, the zoning violation came before District Court Judge Porter on 24 April
2007. The City's case demonstrated that the Yacht Club had applied for a conditional
use permit as a sailing club (see Exhibit 7). Nevertheless, the Judge focused
exclusively on the latest resolution (Exhibit 14) which only refers to boats, and
dismissed the case. The City Attorney will summarize the court's decision under
separate cover.
The ramification of the court's decision is that the Yacht Club is somewhat unfettered
as to what kind of boats can be kept on the property. From a planning, and more
importantly, a neighborhood perspective this intensification of use is not acceptable.
Staff feels strongly that the resolution governing the Yacht Club property does not
reflect the record of the approval- specifically, the Yacht Club's own application. It
is therefore recommended that the resolution be amended to reflect the record.
The process for such an amendment would be the same as any conditional use permit.
Instead of the property owner initiating an application, the City would initiate it.
Notice would be sent out to neighbors within 500 feet of the subject property and
would also be published in the official newspaper. The Planning Commission would
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t . PRINTED ON RECYCLED PAPER
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Memorandum
Re: Upper Lake Minnetonka Yacht Club
9 May 2007
conduct a public hearing and make its recommendation to the City Council. The
Council would adopt findings of fact, amending the conditional use permit. The
Yacht Club will undoubtedly object to this course of action. They will have an
opportunity to provide input at the public hearing. Once the resolution has been
corrected, enforcement proceedings can be initiated.
Staff is seeking authorization to proceed with the c.u.P. amendment.
Cc: Craig Dawson
Tim Keane'
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APPLICA TION FOR SPECIAL USE PEHMIT (CHANGED TO CONDI'lIIONAL
USE PERMIT BY ORDINANCE NO. 77, VILLAGE OF SHOREWOOD)
Applicant I
Upper I!ak.e Minnetonka Yacht, Club (ULMYC), a
Non-Profi t Miru1esota Corporation, located in Village of'
Shorewood. Hennepin County, Minnesota.
Date!.
April 25. 1977
Club Officers!
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Commodore, Dr..Richard Leavenworth, Woodside Road,
, Excelsior, ~m. 55331. 474-8567
Vic~ CommQd~re,'Ri~~~~~, putnamt Casao ,Point Rcad,
\'fayzata, Mn. 5.5391 471-.9682 '
Section 7,
Conditi.onal Uses, Ordinance No. '77',' Village of Shorewood.
Subd. 2 Standards and Conditions for Conditional DasH.
A. A conditional uses":-,permit $"hal1 be granted for the
following uses onlYI .
(1) Any,use specifically listed as, a' conditional Use
in regu.1ations e.P111icable to:-,the district in
which it is to be 'enacted.
The ULMYC pro~er-l:;y' is ~ocated in R-l Zoning' District as p:.r;ovided
i.n Or.dinance 'lf77 J Sect~on 18, Sued:.. 3D where i-I; states:
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,,( D) Golf Cou:rse and Clubhous~ facilities t Yacht Club. '1
'B. A Conditional Use ,Permit shall be granted only if
evide,nce is presented to establish I
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(1) r.I.'hat' the proposed bl?:tlding or use will ,not' have
a su.bstantial or undue a€l.verse effect upon
adj acent property, the character ,of the ~
n 3i:6hborhoc-d, ..~raf:ric cor.C:i tim..'_s, u'~il:;:ty',
fac11ities, and other matters affec ting the publi,~
heal th t safety and general welfare, ,and
(2) That the proposed building or'use wil~ be designee
ar.ranged and operated so as to permit the
development and use of neighboring property in
accordance with t.he applicable distric"t regulatior
The UL:vIYC has occuoied Lots land 2, Block 1+ t Auditors Su1)qivision t
since '1969' when the Shorewood Village Council granted a Special Use
Permit for; the Yacht Club use subj ect to specific terms and conditions
of Resolution #
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Our 197'7 permit update applieation was submitted in ac.cord with the
intent of Ordinance #77 p Bec-t;. 7 t 8ubds. 2 I B 1 & 2 t where we maintain
that our use of said pruperty for a sailing yacht club does ~ot have
II substantial or unduly o.dverso effect upon ad.iacent p:r.'operty, U
or "neie;hbol'hood." Also that the ULMYC use 'will be designed, a.rranged i
operat(:-)d so as to pf~rmlt th3 developr:H,mt and use of neighborin~ propert;
in nccordance with ttle apPl.icnb~:_ distdct (rr..l) regUln.GtS'~Bl:r I
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Subd. 3 Procedure.
A. Not applicable - ULMYC status was reviewed by the Village Council
at the March lJ-t-. 1977, meeting to review the 1977 L.MCD, DOck Permit
Application. .
The Village Council directed ULNIYC to submit an amendment to its
existing Special Use Permit in order to update the conditions and
formally change to a Conditional U~e Permit as specified in .Ord. #77
B. Fee. ULMYC has submitted the required application ,fee. to the
Village Clerk with 15 copies of our application.
C. Submission requirements;
1. Legal Description:
Lots 1 & 2. Block 4, Auditors Subdivision "Erlchanted ParkH..
Lake Minnetonka, Village of'Shorewood" Henri~pin Oountyt. Mn.
, 2. Ovmership l
The Lots 1 and ,2 are owned' by ULMYC, a Minnesota corporation.
The property was purchased by ,five yacht club members, in 1968
and that property included:
Lots 1 & 2 (present yacht club property)
Lot 18, sold to Mr. Thibault. . '
Lot.21. Nt, presently owned by 5 club members.
Lot 19, Sold to Tollefson, currently' for sale.
Lot 17. Sold to Dr. paul Englund. '
The five yacht club members that originally purchased the
total property arel Richard Leavenworth, J~ck' Chandler,
Ed Abramson, Jim Franklin and Owen Nelson. .
3. l"inancial Canab~l"i ty: '
The ULWlYC is financed by yearly menibersl).ip dues and a stock '
,payment plan. All club memb~rs must meet the financial '
obligations' by May 15th to participate in the sailing season. ·
The Club has no outstanding debts except for the sp,ecial, .
assessment levied for sanitary sewer which totals ~9,OOO spread
over 20 years. .
The Club has expended approximately $12,000 to improve the
property in order to meet the needs of our members and adjacent
property OVfl1ers. Those improvements have been made using
capital derived from the members' stock plan.
The 1976 financial statement can be prov~ded ~pon the
Village's request.
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4.. Physical Features. (Refer to Exhibit A)
, a. Zo~ingl '
The ULfv'iYC ,property and adja,cent lots are zoned
R-1 Residential District.
b. Land Use.
Lots 1 & 2 are used for yacht club purposes of
parking, dockage/mooring, recreational activities~
and support services - sanitary facilities, etc.
Lots 3 and 18 are currently developed as single,
family homes. .
Lots 17; 19, 16, Nt 21, are Qurrent1y vacant lots
but the' property owner of Lot 17 plans to build a
home this summer. '
Lake Road is a 24' '''Oublic right-of-way which ex:tends
to tne lake. The road is not improved to Village
standards and is not maintained ,by the Village. The
sanitary sewer is located within the ROW.
c.' Na tural f,ea tures:
Exhibit A illustrates ,the location of significant,
trees" woodland grC:lUnd cover, shore1and and small ,knoll
,The site ,is developed to permit existing. natural
woodland and landform, areas to provide a, buffer or
transition space abutting neighboring single family
, properties. These natural areas". maintain woodland
,habitat which is normally lost to urban development.,
The remainder of the site is maintained as lawn area
of approximately, 1 acres and cru~hed rock parking/drivE
way area of .15 acres.
5. '''frelamin;3.ry plans (Refer to Exhibit n)
a. Buildings:
.
The club "Olans to add a structure that will accomodate
water/sanl tary facilities., storage and group gathering
. area. The construction will be phased 'i>ver the next. ..
10 years dependent upon 'club resource and needs. As
Exhibit B re~resentst'the use of deck and/or patio
space and sanitary use facility will be ourrearlies,t
improvements.
Current plans for building qonstruction would not'
exaeed 1200-1600 sq. feet total size. Thephase qne
core services would be approximately 1+00-700 sq.,' feet.
b. Parking:
The existing,parking area accomoda'tes 20 spaces or aba
6000 sq. ~eet. The club proposes to expand the existi
parking area to accomodate 1~0 spaces or 10,000 sq. f~e
The parking area surface will be crushed rock with
gravel base providing an all weather surface while
allowing water percnlation ra"ther than runoff.
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The parking area is proposed for complete .improvement
as the need dictates. The Club will implement parking
regulations during 1977 designed to reduce the, number of'
cars/boat that p<itrk at the Club property., '
Final parking area plans will be submitted to ,the Vilage
,for approval consistent with the provisions of Ord, #77
and the terms o~,the Club's Conditional Use Permit.
c. Drives'"
Two entrances to Lake Road exist and are to' be maintained.
d4 Adjacent Usesl
TW'o sing1.e family homes are located .adjacen"c t'o the ULMYC
site. The homes are moderately large lakeshore homes that
are s,i ted to maximize ,l'ake views to the east and south.,
Exh~bit A illustrates the homes approximate locations.
e. Lots & Block.
Not applicable.,
"$. Common space.. ..
Not'appl5.cable.
g. s~etch structure & l~ndscaping. .
No preliminary building' plans have been developed.
Landscaping plans will be designed based upon building"
parking and dockage improvements ,approved by the Village
of Shorewood consistent with. the proYisions of Ord.'#77.
h. Drainage.
Exhibit fL-reflects the existing and proposed drainage for
the'ULMYC site. The home constructed upon tot 3 constructed
a driveway adjacent to our property line and filled up to
l.! f~et. T:le drai:l.age fro.n Lot :3 .is presently d,ire.::'tecl to
our L?t 2 northwest corner. ,The Club constructed a ponding.
area ~n the fall of 1975 urior to the home construction on
Lot 3 to ,accomodate th~ existing drainage. '
This spring after a heavy rain 'and, snow melt, our property'
and a portion of L'ake Road; was covered with water rest;ricting
access to Mr. Thibault's home. The ULMYC will work with
adjacent property owners and the Village in an effort to
solve the problem. The ULMYC's ability to make property
improv~ments is a function of our ffiember&hip size and inco~e
derived from the stock plan. Our expenses must balance with
improvement cost in order to maintain a stable financial
condition. .
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'1. Tab1u1ation, of Use Areas!
Property/bui1dinR data. ,V.
( Acres Sq. feet L
1. Tota1,site area ! :z. .11 LUS, 't Do
'2. Natural area i' .f". ~,6::02
J. Lawn area :! , .r, .1413t;O ind~
4. Pondirtg .;- ., txO .
-+ . '.
5. Building area t 17a:> -I. hf,O
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6. Deck/patio .:t I t?e.::-.> -
7.. p~rking/drives:j: . .'}.. It:? ~t?
8.' street frontage:t N/A N/A N/A
9~ Shoreline :!: N/A 'N/A' , N/A
other
4qD lin...
'h~D lin.
Dock/lift/mooring data.
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1970-72 1976 1977 'Proposed
Type Spec. Use permit. '~~~~it LMCD permi.t
Dock length Not specif:t~d 80' 160'
Boat storage
Lift 30 14 26
( , Slip 4 8
Mooring J 8
Drystored 20 0
)0 41 42
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*NOTE: I,MOD 'Bo8.t Density Index d2.ta re'fer to LMC'D
Public Hearing, March 16t 1977 report.
'** Refer to ~xhibit ~for dock/mooring.plan.
6. ' Common open space.
Not applIcable.
7. Covenants~
Not applicable.
8. Staging.
ULMYC property improvements are dependent upon ~embership size
and income generated from the stock plan and 'J!loor~ng/dockage fee~
charged to members who keep sailboats at the Club. Our source
of improvement funds regulates the Club's property improvement
program. Based upon projected Club membership and boat mooring
capacity, the 19(7 Board of Directors proposes the following
phased development plan.
1977 - 1st phase landscaping; parking area expansion to )0 - 35
spaces; purchase additional creapeau doclc/bouys;
drainage problem solved with Village & adjacent property
owners.
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1978 - 1st phase core services structure 400-700 sq. ft.
,1st phase deck/patio; conn~ction' to Village sanitary
sewer; second phase landscaping.
1979 - General proper"l:;y improvement's; additional 5 - 10 par~in
spaces total 40.. Third phase landscaping.
1980 - 2nd phase deck and screen/rci6f area for 1st; phase
deck' space. ,
198!1- 1985 - Maintenance of existing facilities and'
~ossibly additiuna1 deck/patio space and bui~
~mprovements.
9.' Traffic Survey.
The ULMYC is, aware, of the concern' for the amount o~ traffic
, generated by the Club and the safety considerations for
children in, the neighborhood. The Club will advise all
members of these concerns and will' cooperate in relieving
any problems experienced in'the ne~ghb9~hood.
The traffic genE?rated by our Yacht Club is uniqu'e', ,in that
it occurs in non-peak hours ana: is ,seasonal. If the Village
approves the proposed ULMYC plans 'with cl ~.mate' parking for
40 cars and the sailing schedule remains about 'the .sanie with
45 plus races and 6 la~e season keelboat races, tne
following- traffic is generate9-o'
A . D . T . A. . DT . A . D . T .
Week Sail Season Year
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20 "120 120
40 680 680
20 120 120
40 ,480 480
20 500 700
140 ADT 1900 ADT 2100 ADT
oIrWorkdays J cleanup; trash service, special event J non-scheduled
sailing by boat. owner; 50% of other total trips.
**ADT - average daily trip - traffic generation measurement-for
2 way tr i p .' . ,
As a means of com~arison. two single ,family homes on'the
Yacht Club property would generate the following traffic:
ADT/week ADT/year
119 6200
Wed. Evening (6)
Saturdays (17)
Keel only Sat. (6)
'Sund.ays (12)
*Other. '
*2 single family homes
(8.5 ADT/day)
*The metro area traffic
from 8 to 9.5 ADT. .
generation rate is one home ranges
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The Yacht Club will generat~ about the same .amount of
traffic as two homes on a weekly' basis, however, 60%,
of the Club traffic accurs on the weekend. Saturday traffic
,is about double the single family rate while 4 days each week
will have little or no traffic. Because of the seasonal ,
character of the Yacht Club little ~raffic except for
special event would be experienced from November through Auril.
The ULMYC proposed use is compatible with 'the existing roact
system designed for residential tra~fic.
'10. Plan Relationship;
The Club has existed since 196'+ and occupied the Lots 1 and 2,
since 1969. The Village is updating' its comprehensive plan
and the ULMYC bel"ieves that sailing, and our yacht club
contribution to organized recreational lake use will be
continued as a desirable land use' within the Village of .
Shorewood.
The Preamble of Ordinance #77 ,perhaps best describes our
re1atio~1ship to the Village goals t "
"The name of this Vilia.ge denotes its' character - a village
of shore, land, water and woods - natural assets itsl ,
citizens hold in trust for future generationcl. It is' in the
.public interest. to protect these assets against haphazard,
unco-ordinated'and unplanned development; it behooves '
this'community to look ahead and anticipate the needs of
its' people; this, of course. recognizes' the need for'
I4lchange". In developing and building for tomorrow, it
is the hope of this Village that the past be not dis,.carded,
but that there be a melding of our 'roots with the future
so that this commu~ity can give its' 'people a lasting
environment and preserve its' quality of life. It is
with the intent of ,keeping the best of the:o-present;
perpetuating the values of the past and recognizing the
nee~ to change for the future ~ . . . CI
11. Property Value.
The ULMYC has not in the past eight years reduced the value
of any property surrounding' our site'. This is obvious by the
,high quality of the two residential homes constructed on Lots
3 and 18. Since the improvement to the Club's grounds 1n 1975
the owner of Lot 17 has decided to build and the property owner
of Lot 19 has increased his~le price by nearly 100%. Our
Board of Directors believes such facts prove the impact of the
Yacht Club on adj acent properties is no"t; in any manner
injurious '1;0 adj acent property values.
12. Neighboring propertie,s/Distric:t Regulations. .
The Yacht Club use does not restrict or limit the neighbori~g
properties use as single family residential lots. The
Club use will t0ke advantage of municipal utilities, limit and
control property use and preserve open space.
ULMYC has provided a service tothose families interested in
sailing on the Upper Lake. The Club has improved lots 1 & 2
an~ maintained its property in a high (-iuali ty manner which Js
a credit to the neighborhood and Village. ',r.he Club intends:
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to work closely with the abutting property owners and
neighborhood to insure the compatibility of our Yacht Club
-with the ~xisting high.q~ality residential 'environment.
Special con~itions applicable to ULMYC Permit.
The ULMYC Board of Directors believes that many of the
conditions of the 1969 Special Use Permit and other
conditions are appropriate for amendment to the ULMYC
existing special use ,permit. ' The following cOl.:ldi tions are
submitted to .the Village f~r review, discussion a~4 approval.
Property Develo~ment:
A. ,The Yacht Club shall provide adequate parking 'not to
exceed 40 spaces for 'members and~guests. 'Said parking
shall be surfaced with crushed rock and other dust,
resistant' material.
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B. The Yacht Club shall provide adeq~ate water and sewer
,facili~ies compatible with pha~ed property improvem~nts.
C. The Yacht Club may construct a structure consistent with
the provisions of application for conditional use permit
dated 4/25/77. '
D. The Yacht Club may develop under th~ conditions of' the
'City and LMCD, dockage and/or mooring facilities for
34 sailboat slips or lift spaces, 8 buoys, and 2 slips
for, Yacht Club Cerami ttee boats. . Four dinghies' or '
prams may be used by sailboat ovmers to' provide access
to boats moored on buoys in addition to the normal moorings.
E. The Yacht Club property grounds shall be maintained in
a 'park like manner enhancing the neighborhood..
. '
F.. That th.e Yacht Club may store, 'in an orderly manner,
boat lifts, dock, buoys, property maintenance equipment,
two committee boats and other items necessary for Club,
activities.
G. Storage of boats or trailers during the winter months
is prohibited except, ,for two official Yacht Club c,ommittee
boats.
Property Use Regulations:
A., The Club may not launch any .boat except for dinghies or
prams which:.:Jprovide access to boats moored at buoys.
B. The Club shall not be granted a liquor, beer t" food, or
bottle club license. .
C. The Club property shall not be rr:m"l;c<l to any individual
or organiza.tion. .
D. The Cl~b shall not'have any activities which last.p~
,12,00 midnight.
E. The Club premises and structure may be used for social
and racing Yacht Club activities for members and guests.
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F. The Club shall not all'ow overnigh'~ residency
upon the property except for security purposes.
G. The Yacht Club shall publish for i~s members speci.fic
rul~s and regulations governing the use of the Club
property consistent with the. provisions of the Village
of Shorewood Conditional 'Use Permit and Yacht Club By-Laws.
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Jun 22 06 08:20p
Cit~ Shorewood
9524740128
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RESOLUTION NO. 30-78
. .:f.9NDITIONAL ,USE PERMIT
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l"AS, th e Upper Lake 'Hi nnetonka Vacht Club, a no n- prof i t Hi nne-
'or~tion( with he~dqu~rter. in the City of Shorewood, Hennepin
innesota, has made application for a conditionaL use permit to
k ' ' '
a yacht club under and pursu.nt to authority gr.nted by ShorewoOd
ordinanoe No. 77, and
E~EAS, the .pplicant is in f.ot a bona fide club and h.s presented
to that effectl the Commodore of the olub being Dr. ~iohard
orth, Shorewood, Minnesota, and Vioe Commordore being Richard put-
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'a.yzataJ Minnesota, and
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IfEI\<.AS, the Upper Lake Minnetonk. Yacht Club is the fee owner of
~llowing described property, to-wit;
. .
Lot. 1 and 2. Block 4, Enohanted park all of Which i. located on
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'anted Island in the City of Shorewood and
WHEREAS, pursuant to the application, the City of Shorewood did hold
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blio hearing preceded by published notice in the official new.paper
the City, ~nd ~t which he~ring ~ll interested.persons were heard.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of
orewood does;
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1. Hereby make the following f1ndings~
a) The proposed u.e of property de.crib.d as Lot. 1 and 2,
, .
Block 4, Enchanted park .s and for' yacht club will not
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h.ve a .ub.tantial or undue adver.e effect upon ad!.cent
property, the character of the neighborhood traffic con-
di tio n., uti 11 ty . fac 11i ti e., and oth er ma~tero af f ecti ng the
publiC health, safety and general welfare.
b) ~he use of the above-de.cribed prop.rty as and for a yacht
club as hereinafter authorized will be in the opinion of
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the City Council.be designed, arranged and operated so as
to permit the development and use of Neighboring property
in accordance with the applicable district regulations as
, '
contained in Ordinanoe No. 77.
2. Hereby grant to the Upper Lake Minnetonke Vecht Club a condi-
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ti.nal use permit tc operate a yacht club on property described as
Lots 1 and 2, Block 4, Enchanted park, sub!ect, however, t. the follOW-
ing limiting provisions;
a) .That upon and
said property
attached and in con~unction with the use of
may be looated lifts, slips, docks, and
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EXJ:!IBIT
IV
Jun 22 06 08:20p
Ci.t~ 5horewood
9524'740128
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No. 30-J~ - ~ -
bUOYs oapab~~:cof storing and keeping not more tban 30 boats
during tbe docking season, and suob facilities .ball not
extend beyond ZOO feet of the shoreline.
c)
d)
Tbat tbe applicant sball on or before May 1st of eacb year
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file witb tbe City Clerk a sketcb of tbe dook buoyS and sliP
arrangement, and obtain a yearlY license for tbe operation
and use of tbe dooks, buoys and slips autborized by this
oonditional use permit.
Tbat no launobing of boats .ball be permitted from tbe site.
Tbat no winter storage .hall be permitted on tbe site except
tbat lifts which are part of the dook arrangements may be kept
on the site during tbe off season, plUS one pontoon boat may be
kept on the site.
That tbe designated parking area on the site sbll provide
parking for 30 vebicles and motor vehioles shail not be
allowed to be parked in anY area except that designated for
p~rki og.
That tbis permit sball not be deemed to inoludo autborization
for location, oonstruetion or use of any building on tha site.
Tbat no boat trailers sball be stored or kept on tbe site.
Tbat tbe site shall not be used for camping or overnigbt use
by members of the club or their guests.
That the olub sball enforce a ourfeW time of 12:00 o'olook
midnight.
Tbat the premIses sball not be rented out to other olubs or
organizat:hons.
Tbat the premises sball be maintained in a neqt and olean
manner.
II That activities on tbe premi.e, sball not create a nuisance
or noise so as to impair tbe comfort or convenience of
persons in the neighborhood.
ml Tbat violation of city statutes or ordinance of the City of
Shorewood shall ~ot be permitted on these premises.
e)
f)
g)
h)
i)
j)
k)
Dated~ April 24. 1~78
Adopted by tbe City Council of the City of Sborewood tbis
24th day of April, 1978.
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Page 1 of 1
Brad Nielsen
From: Kelley, Timothy [timothy,kelley@leonard.com]
Sent: Tuesday, May 08,20074:11 PM
To: Brad Nielsen
Summary of Criminal Prosecution
On April 24, 2007, the Hennepin County Court, Judge Porter, dismissed the City's criminal prosecution case
against the Upper Lake Minnetonka Yacht Club ("UMYC"). The City charged the UMYC with violating City
Ordinance 1201.03(b), which provides: "Any structure or use lawfully existing upon the effective date of this
Ordinance shall not be enlarged, extended, or structurally altered, but may be continued at the size and in the
manner of operation existing upon such date except as hereinafter specified or, subsequently amended,"
A violation of City Ordinance 1201,03(b) is a misdemeanor. In support of its criminal prosecution, the City filed
a Trial Brief, The Trial Brief contains the evidence the City intended to offer at trial. However, at the April 24,
2007 hearing, Judge Porter granted the UMYC's motion to dismiss, Judge Porter did not issue a written order,
which is fairly typical in this type of misdemeanor prosecution, Based on the Conditional Use Permits approved
by the City in 1977 and 1978, Resolution Nos. 55.2-77 and 30-78, Judge Porter held that the City did offer
sufficient evidence to prove that the UMYC violated City Ordinance 1201,03(b) by renting or allowing power boats
to dock at the UMYC's facility,
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LEONARD Timothy M. Kelley
STREET Attorney
AND 612-335-1458
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5/9/2007
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236
FAX (952) 474-0128 . www,cLshorewood,mn,us . cityhall@cLshorewood,mn,us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO: Mayor and City Council
FROM: Craig W, Dawson, City Administrat
Bonnie Burton, Director of Finance
DATE: May 10,2007
SUBJECT: City's Payment of Claims Process
At the Aplil 23 City Council meeting, Councilmember Turgeon raised questions about the City's
process of issuing and releasing checks for payment, and expressed particular concern about checks
having been mailed prior to City Council action on the list of verified claims during a Council
meeting, She presented a League of Minnesota Cities publication on this subject (attached), and
requested comments from the City Attorney and further discussion by the City Council. Since that
Council meeting, Councilmember Woodruff requested a listing of claims at the February through
April Council meetings, showing the dates on the checks and the dates that they cleared the bank,
(This listing is attached; the Council meetings were February 12 & 26, March 12 & 26, and April 9 &
23.)
According to the LMC publication, for Statutory Plan A cities (of which Shorewood is one), most
expenditures require prior Council approval. Matters not requiring prior approval include:
. Judgments
. Principal or interest obligations where exact amounts have been previously fixed by contract
. Rent
. Other fixed charges determined under a contract that the council has previously authorized
. Wages that have been previously set by the councilor state law
A city council may delegate authority to pay certain claims to a city administrative official. This is
best accomplished through a resolution of the council.
,.
t: . PRINTED DN RECYCLED PAPER
.."
*~
There is also state law requiring timeliness of payment. Under a 1995 statute, the City must pay
claims within 35 days of receipt; failing to do so, the City must add 1.5 percent to its payment as a
late payment.
History of the City's Payment Process:
Research of available records show that as far back as 1993, the City has paid invoices on a weekly
basis and has also prepaid various items, The claims listing for the September 13, 1993 council
meeting shows a list of "checks issued since August 17, 1993", in the amount of $113,203,59, The
items on this apparent list of pre-paid items included: liquor purchases, utilities (telephone, gas, and
electric), street supplies, health insurance, rents, and employee reimbursements, An additional list of
items that appeared to be 'pending payment' was also attached in the amount of $31,196.52. The
council received a "Total Check Approval List" of $144,400.11 and a separate payroll approval list of
$18,484.46. (See attached,)
Research of records from 1999 shows the same process and format of the claims approval list to be
similar to the report used currently. However there does not seem to be a separate sub-total or
distinction of "pre-paid" from "pending payment" on this report. Instead the repOlt includes a check
date for each item and one might infer that in the attached listing, any check with a date prior to the
City council meeting of September 27, 1999, was probably a pre-paid item, At that time, it was
customary to approve the payment of claims at the end of the meeting: "Adjourn subject to approval
of claims".
The only change in the process since that time was moving the claims approval process from the end
of the meeting to a standard location of #3A on the consent agenda to provide the oppOltunity for
visibility and discussion. This change was made in spling of 2001. This process and report format is
still in use,
Description of the City's Cunent Payment Process:
When invoices for goods and services are received by the finance area, they are date stamped and
assigned an appropriate account code based on the City's chart of accounts, They are then forwarded
to the appropriate department head for review and confirmation that the goods and services have been
delivered or that the invoice is in accordance with previously approved contracts, resolutions, the
cunent approved budget, or other approving city council actions.
The invoices, including invoice number and due date, are then input into the accounting system,
which has an alelt system to notify staff if there has been a prior payment to a vendor for an identical
invoice number. This avoids inadveltent duplicate payments,
In the case of the liquor stores, invoices are sent to the finance department after the store has taken
delivery of the product and input the information into their automated inventory system. The largest
expenditures on behalf of the City are for liquor product and public works related items. Therefore,
the Liquor Operations Director and the Public Works Director are active participants in the invoice
reVIew process,
Approved and properly coded invoices are prepared for payment weekly, The City currently pre-
pays certain items in accordance with the custom that has been in place since at least 1993, To the
best of our knowledge, there is no written City policy or resolution relating to the payment of claims.
However, Shorewood's process is similar to that used by many other Minnesota cities,
Pre-paid items typically include liquor product purchases, utilities (telephone, gas, and electric),
street supplies, health insurance, rents, employee reimbursements, contractual items, payroll items.
Some discretion is exercised by the City Administrator or the Finance Director with respect to dollar
amount and perceived importance to the Council. For example, a large dollar amount street
construction pay request would not typically be pre-paid, even though a contractual obligation would
likely exist.
When the approval process is complete, vouchers and checks are printed (usually on Thursday) then
stamped with the Mayor's facsimile signature, signed by authorized staff (usually the Finance
Director) and mailed, if it is not a council meeting week, If it is a council meeting agenda preparation
week, the claims list is prepared and the checks prepared that week are held pending council review
and approval. The claims list is presented to the City Council in a check number order list and also in
a department sort order list.
This process has been in place for many years and has been reviewed by the City's independent
auditor, who has not indicated there are any issues or improprieties with the process,
City Attorney Review:
The City Attorney has reviewed this matter and provided a memorandum (attached), To summarize,
he does not consider the City's practices to be uncommon, and suggests that a policy clarifying the
process be developed,
LEONARD
STREET
AND
DEINARD
M E MaR AND U M
TO: Craig Dawson, City Administrator
FROM: Tim Keane, City Attorne~
RE: Procedures for Paying City Claims
DATE: May 4, 2007
FILE NUMBER: 59374-1
This memorandum is in response to the inquiry of you and Councilmember Turgeon relating to
the procedures and statutory requirements for the payment of claims by the City of Shore wood. 1
refer you to the discussion in League of Minnesota Cities ("LMC") research memo for city
officials No. 215C published in March 2006. The presentation in this LMC memo is quite clear
and concise. At the outset, I will acknowledge that in nearly 30 years of working in and advising
local government, I have not been requested to examine this question.
The statutory requirements for paying claims by municipalities is generally laid out in Minnesota
Statutes, Chapter 412. Minnesota Statutes generally require approval of claims by the City
Council prior to payment. Minnesota Statutes, Chapter 412.271, subd. 2. Exceptions to this
general requirement include payment of bond installments, rent, salaries, and previously
approved payments or other fixed charges under contracts.
The City Council may delegate to a city administrative official authority to pay certain claims,
In order to delegate this authority, the Council must establish certain procedures by resolution
that ensure review of the officer's actions. I strongly encourage the Council to discuss and
consider adoption of procedures by resolution for processing all claims, You may want to do
this in consultation with cities which have adopted similar resolutions and policies.
Conclusion. I would offer two final thoughts. The payment practice of claims in some instances
prior to City Council approval is contrary to state statute. There are no penalty or penal
provisions for failure to comply with the requirements of Chapter 412. Additionally, cities with
which I am familiar customarily and routinely pay claims in the same fashion as the City of
Shorewood has paid its claims, To the best of my knowledge, the city auditors have not flagged
or recommended changes to the City's claims payment procedures in the process of annual
audits. I recommend consideration and adoption of a claims policy,
Should you have any questions, please do not hesitate to contact me at 612-335-7192.
3781006,\
The League of Minnesota Cities provides this publication as a general
informational memo. It is not intended to provide legal advice and should
not be used as a substitute for competent legal guidance. Readers should
consult with an attorney for advice concerning specific situations.
@ 2006 League of Minnesota Cities Research Foundation.
All rights reserved.
LMC
LeagU<J of Minnesota Cities
Cities promoting """"lImce
League of Minnesota Cities
145 University Avenue West
St. Paul, MN 55103-2044
(651) 281-1200
(800) 925-1122
Fax (651) 281-1299
www.lmnc.org
Paying City Claims
Highlights
1. What is a claim?
..
A claim is basically a bill to the city. When a city owes money to a
particular person or business, that person or business is said to have a
claim against the city depository.
2. What procedures must a city follow to pay a
claim?
Generally, the following must be done to pay a claim.
../
. The council authorizes that the claim be paid.
. The clerk and the mayor sign an order for the amount of the claim.
. The order is presented to the treasurer.
. The treasurer signs the order and issues it to the claimant as an order
check.
. The order check can be deposited or cashed by the claimant.
While this is the general procedure for statutory cities, there may be
different procedures for home rule charter cities. There are also some
special limited exceptions to this procedure. Home rule charter cities
should check their charters for additional requirements.
3. Who signs the checks?
~
Generally, the mayor, clerk, and treasurer will all sign the checks. When
the claimant deposits or cashes the check, it must be endorsed with his or
her signature. This endorsement must acknowledge a statement that the
claim is a correct claim and that it has not already been paid,
4. Must the council approve expenditures in
advance?
Although there are exceptions, generally the city council must approve all
expenditures before they can be paid. Claims for goods and services must
have prior council approval before being paid,
PAYING CITY CLAIMS
3
4
5. What expenditures may be made without
prior council approval?
$
The following types of claims do not need council approval before they
are paid:
. Judgments.
. Principal or interest on obligations where the exact amounts have been
previously fixed by contract.
. Rent.
. Other fixed charges detennined under a contract that the council has
previously authorized.
. Wages that have been previously set by the council or state law,
The city council, however, should routinely review these types of claims
to ensure that they are proper,
6. Can the council delegate authority to pay
bills?
A city council may delegate authority to pay certain claims to a city
administrative official. In order to delegate this authority, the council must
establish certain procedures that ensure review of the officer's actions.
The city manager in a Plan-B city has the authority to make contracts for
purchases that do not exceed $20,000. The city council can set a lower
limit by passing a resolution,
7. Are rubber stamp signatures allowed?
?
.
A rubber stamp or facsimile signature of a city official may be used if the
use of this type of signature has been approved by the city council. This
approval is typically done by the council passing a resolution
8. Who controls department funds?
City councils control the funds of all city departments unless there is a law
that provides otherwise, This means that the council must approve all
purchases made for the police, fire, public works, or other similar
departments,
LEAGUE OF MINNESOTA CITIES
C\
\1)
~
-
P A YrNG CiTY CLAIMS
9. Must cities pay bills within a certain period
of time?
Cities are required to make prompt payment of their bills. Generally, if a
city has regularly scheduled meetings at least once a month, it must pay
within 35 days of the receipt of the bill. If a city does not have regularly
scheduled meetings at least once a month, it must pay within 45 days. If a
city is late making payment of a bill, it must pay interest on the late
payment.
This interest requirement does not apply if a city disputes the bill in good
faith.
10. Can cities have credit cards?
Yes. State law authorizes cities to use credit cards for purchasing. City
credit-card purchases must otherwise comply with all statutes, rules and
policies applicable to city purchases. Cities that wish to use credit cards
should consult their city attorneys,
11. Where can cities get further information?
Call the League's Research and Infonnation Services Department for
further information at (651) 281-1200 or (800) 925-1122, or visit the LMC
web site at: www.lmnc.org.
5
6
LEAGUE OF MINNESOTA CITIES
Table of Contents
Paying City Claims Highlights .... ,......... ,...........................".., ........ ......................... ...... ....... ........................3
Part I. Introduction", ".,... ,.., ",., ..,.',....... ".,....... .",.",.... ,., "" ..,..., ..",......'".. .." '" ,..,.."..,.." ,........ ..,..""..,...8
Part II. The role of city officials in disbursing funds ..............................,..,..................,........................... 8
A. Standard plan and plan A statutory cities...................,..............................,............................... 8
B. Plan B statutory cities .........,.....................................,.......................,.......,...........,,................ 10
Part III. Paying claims where prior council approval is required ...................................,...............,.....10
Part IV. Paying claims where prior council approval is not required................................................,.. 11
A, Paying city elnployees ...................,......................................................,......................'.......... 11
B. Itnprest funds (petty cash).,."...."".,......."""..,.....,.,.,."....,...."..,.,.,....,..",...,.",.......".".."",.,.. 12
C. Inm1ediate payment of claims ..,...............................................................,.............................. 13
D. Independent boards, commissions, and departments ........................,.........,.....,..................... 13
Part V, Delegation of authority for paying certain claims....................................................................... 13
Part VI. Time considerations in paying claims,............,....................................................................... 14
A. Prolnpt payment of clailns ...........,...........................................,..................,...........................14
B. Claims not paid due to insufficient funds .............................................................................., 15
C, Lost or destroyed warrants or orders....................................................................................... 15
Part VII. Home nlle charter cities .........................................................................................................,16
Part VIII. Credit cards ...............,..............,.........................................,....................................................17
Part IX. Conclusion ....,..,. .......... ....... ..... .......,...... ...................... .......... ....... ,.......... ........' ...................... 18
PAYING CITY CLAIMS
7
Minn, Stat. S 412.271, subd, 1
Minn, Stat. S 412,201; Minn,
Stat. * 412,141
Minn, Stat.!j; 412,02, suhd. 3
A,G, Op, 469a-16 (May 21,
1965)
8
Part I. Introduction
This research memorandum discusses the appropriate process for paying city
bills, It does not, however, directly address such related topics as the validity
of expenditures, internal accounting procedures, audit and reporting
requirements, interfund transfers, municipal deposits, or methods of financing
projects. Infonuation concerning these topics may be obtained by contacting
the League of Mim1esota Cities,
The procedures described here are set by law and apply explicitly to all fonus
of statutory city government, unless otherwise indicated. Brief attention is
given to home rule charter cities at the end of this memorandum.
Part II.
The role of city
officials in
disbursing funds
The basic procedure involved in paying city bills and the official involved in
the payment are the same in Standard Plan and Plan A cities, The procedure
involved in paying city bills and the officials involved in the payment are
slightly different for plan B statutory cities. The following subsections
describe these procedures.
A. Standard plan and plan A statutory cities
Minnesota law provides that the city council (for standard plan and plan A
statutory cities) has full authority over the city's financial affairs, including the
disbursement of public funds.
All written instruments must be executed (signed) by the mayor and clerk,
pursuant to authority granted by the council. In these types of statutory cities,
the treasurer shall payout money only upon the written order of the mayor and
clerk. In cities with a combined clerk-treasurer position, the duties of the
treasurer shall be performed by the clerk-treasurer. Therefore, the council,
mayor, clerk, and treasurer should be jointly involved in nearly every
disbursement of city funds,
1. Use of facsimile signatures
City officials' signatures may be made by rubber stamp or machine if the
council approves this practice by resolution,
LEAGUE OF MINNESOTA CITlES
lvlinn. Stat. S 47 Al
Minn. Stat. S 47.42
Minn. Stat. S 412.271, subd. 2
Minn. Stat. S 412.271
PAYING CITY CLAIMS
The use of facsimile signatures is specifically pennitted by statute in all cities.
Anyone or more of the required signatures may be by facsimile. Any public
officer who is authorized to sign any of the following instruments may
authorize the bank to honor instnnnents bearing a facsimile of his or her
signature:
. Checks.
. Drafts,
. Warrants,
. Warrant-checks.
. Vouchers.
. Check-orders on public funds.
The public officer will not be personally liable for any loss that results from
the use of his or her facsimile signature if all of the following circumstances
are met.
. The city council has passed a resolution to approve the public officer's use
of a facsimile signature.
. The city council has insured the depositor against loss of any funds
withdrawn upon unauthorized use of the facsimile signature.
. The loss is not due to a wrongful act of the public officer.
2. Claims
When the city owes money to a particular individual or business, that person
or business has a claim against the city depository-the bank account in which
the city deposits its money, The individual or business that is owed money is
called the claimant.
Claims must generally be in writing and are paid through an order drawn by
the mayor and clerk upon the treasurer. An order is a numbered document in
the form of a check signed by the mayor and city clerk. When an order is
presented to and signed by the treasurer, it becomes an order check. An order
check is the written instrument that authorizes the bank to disburse city funds
to the party and in the amount indicated on the order check.
The basic process for paying claims in Standard Plan and Plan A statutory
cities entails the presentation of an order, signed by the mayor and clerk, to the
treasurer for the amount of the claim, The treasurer then signs the order and
issues that document to the claimant as an order check. The claimant may cash
or deposit the order check just as he or she would a personal check.
9
Minn. Stat. g 412.691
See Part II - A - Standard
Plan and Plan-A statutOlY
cities.
Minn, Stat. g 412.271
Minn. Stat. g 412.271, subd. 2
Minn. Stat. S 412.271, subd. 3
Minn. Stat. 9412.271, subd. 3
10
This process for paying city bills changes depending on the nature of the claim
and the authorization required for issuing the order. Subsequent sections of
this memorandum will discuss the types of claims that require prior council
approval, when prior council approval is not required, and how authority to
pay claims may be delegated.
B. Plan B statutory cities
In plan B statutory cities, the city manager is the chief purchasing agent for the
city. Contracts for purchases in the amount of $20,000 or less are made by the
city manager. The council may, by resolution, set a lower limit. Purchase
contracts in amounts in excess of the limit may be let by the council upon
obtaining the city manager's recommendation, Contracts and other documents
are executed (signed) by the mayor and city manager,
Like Standard Plan and Plan A cities, signatures in a Plan B city may be done
with a rubber stamp or machine if approved by the council by resolution.
Claims for payment should be reviewed and approved in the same manner as
they are in Standard Plan and Plan A statutory cities. These review and
approval requirements are described below.
Part III.
Paying claims where
prior council
approval is required
Prior council review and approval is needed when paying claims for goods and
services.
Milmesota law provides that no order shall be issued for claims arising from
the purchase of goods and services until the city council has reviewed and
approved the claim. Either the person claiming payment or the person's
representative must prepare a written, itemized list of goods and services
provided to the city. The claimant must also sign a declaration stating that his
or her claim is just and correct and that no part of it has been previously paid.
The written claim is then brought to the council for its approval. The council
may approve the claim, approve only part of it, or choose not to approve the
claim at all. The clerk endorses the claim as either "allowed in the sum of
$_" or "disallowed," depending on the council's action. If the claim is
approved only in part, the council must specifically indicate which items have
been rejected. An order is then drawn by the mayor and clerk upon the
treasurer. As previously described, the order shall be drawn so that when the
treasurer signs it, it becomes a check upon the city depository,
At its discretion, the council may have the above-mentioned declaration
printed on the back of the order-check. The statement should read as follows:
LEAGUE OF MINNESOTA CITIES
Minn. Stat. S 412.271, subd. \
M inn. Stat. ~ 412,271, subd, 1
tvlinn. Stat. S 412.271. subd. 2
PAYING CITY CLAIMS
"The undersigned payee, in endorsing this order-check, declares that the
same is received in payment of a just and correct claim against the city
of _, and that no part of the claim has heretofore been paid."
When endorsed by the person seeking payment, this statement operates as a
sufficient declaration of the claim,
Part IV.
Paying claims where
prior council
approval is not
required
Prior city council approval is not required to pay claims where the exact
amount of the claim has been fixed by judgment, previously approved
contract, or state law. The following are the types of claims where council
approval is not required before payment is made:
. Judgments,
. The principal or interest on obligations where the exact amounts have
been previously fixed by contract.
. Rent.
. Other fixed charges determined under a contract that the council has
previously authorized.
. Wages that have been previously set by either the councilor state law.
Nonetheless, reports on such expenditures should routinely be given to the
council by the clerk or treasurer.
Special attention should be given to paying city employees, establishing petty
cash accounts, making inunediate payments on certain contract claims, and
payments by independent boards and commissions, The following subsections
address each of these subjects.
A. Paying city employees
When city employees are paid on an hourly or daily basis, the clerk must keep
a payroll. The payroll must indicate each employee's name and the number of
hours or days the employee has worked, A timekeeper, supervisor, officer or
employee having knowledge of how much an employee has worked must sign
a declaration stating that the hours and days indicated on the payroll are
accurate to the best of his or her knowledge,
11
Minn. Stat. ~ 412.271, subd. 2
r-,'linn. Stat. ~ 412.271, subd. 2
Minn. Stat. ~ 412,271, subd, 2 (el
Minn. Stat. * 412.271, sllbd. 5
Minn. Stat. ~ 412.271, subcL 5
Minn. Stat. ~ 412.271, sllbd. 5
Minn. Stat. ~ 412.271, sllbd. 3
12
The employee being paid must also sign a declaration stating that he or she has
been paid and has done the work for which payment is received, The effect of
these declarations is the same as if subscribed and sworn to under oath, These
declarations should take substantially the following fonn:
1. Declaration by timekeeper, supervisor, etc.:
I declare under penalties of perjury that to the best of my
information and belief the items of this payroll are correct.
Date
Signed
2. Declaration by employee:
I declare under the penalties of perjury that I have received the
wages stated on this payroll opposite my name and have done the
work for which wages were paid,
Date
Signed
Notwithstanding the procedures described above, a city may choose to use
electronic time recording systems ifthe city council adopts policies to ensure
that the timekeeping and payroll methods are accurate and reliable.
B. Imprest funds (petty cash)
The council is authorized by law to establish one or more imprest funds.
Imprest funds operate like a petty-cash account. These funds are designed to
allow cash payments in situations where the traditional payment method is
impractical. While there is no fixed dollar limit, imprest funds are generally
used to handle small purchases. Large purchases of goods and services should
be made by order-check, with prior council approval as described above,
Imprest funds may not be used to pay claims based on the salary or personal
expenses of a city officer or employee.
A city council can establish an imprest fund by transferring money from the
city's general fund and appointing a fund custodian, The custodian is
responsible for the safekeeping and proper disbursement of funds.
The custodian must prepare a written claim that itemizes all disbursements
from the fund. This claim must be presented to the council at the next meeting
after the disbursements have been made, The council will then act upon the
claim, by approving, approving in part, or disapproving the claim.
The clerk must endorse the claim as allowed or disallowed, depending on the
action taken, The custodian is then issued an order for the amount allowed by
the council.
When the order is signed by the treasurer it becomes an order check, The
proceeds from the order check are used to replenish the imprest fund.
LEAGUE OF MINNESOTA CITIES
Minn. Stut. S 412.271. Sllbd. 5
Minn. Stat. * 412.271, subd. 4
Minn. Stat. * 412.271, subd.
6;
A.G. Op. 469b (Apr. 12,
1967)
M inn. Stat. * 412.271, subd. 6
Minn. Stat. * 412.271. subcl. 8
However, if the council disapproves or approves only a portion of the
custodian's claim, the custodian becomes personally liable for the difference,
Obviously then, an imprest-fund custodian should clearly understand the
fund's purpose to avoid personal liability for expenditures.
C. Immediate payment of claims
Claims based on a contract may be paid immediately if postponing payment
until the next council meeting would cause a city's loss of discount privileges
or other loss. Before an immediate payment can be made, however, a majority
of council members must endorse the written claim. The claim must then be
acted upon at the next council meeting as if it had not been paid. Early
payment in this mmmer does not affect the right of the city or any taxpayer to
subsequently challenge the claim's validity,
D. Independent boards, commissions, and
departments
Some cities have boards and commissions possessing independent legal
authority to spend public money without council approval. A good example of
this is a library board. In contrast, the council must generally approve
expenditures for the city fire department and liquor store, Likewise, a hospital
board does not possess independent authority to spend money, and such
authority may not be delegated to it.
It is worth briefly noting that boards and commissions, with independent
authority to spend money, may establish imprest funds and make immediate
payment of claims as described in the preceding two sections. The post-
expenditure approval described in those sections would be sought from the
independent board or commission, rather than the city council.
Part v.
Delegation of
authority for paying
certain claims
A city council may delegate its authority to pay certain claims, This authority
may be given by the council to a city administrative official. City
administrative officials include a city manager, administrator, treasurer, senior
fiscal officer, clerk or clerk-treasurer. In order to delegate this authority, a city
must do the following:
. Adopt a resolution, Cities delegating authority to pay claims must adopt a
resolution specifying the type of claims to be paid and the administrative
official to whom this authority is granted.
PAYING CITY CLA! MS 13
A.G. Op. 218-R (Jan. 17,
1951)
Minn. Stat. * 471.425, subd. 2
. Establish internal accounting and administrative control procedures.
These procedures must ensure the proper disbursement of public funds,
They must include frequent periodic council review of the administrative
official's actions, When money is disbursed under these procedures, a list
of expenditures must be submitted for the council's information at the next
meeting.
. Prepare annual auditedfinandal statements, Cities delegating authority,
as described here, must also prepare annual audited financial statements.
Moreover, these statements must be certified by an independent public
accountant or the state auditor, Cities that do not prepare such statements
may not delegate authority in this manner.
A city council may not delegate authority to a liquor store manager to pay
employee wages and other bills from liquor-store receipts, However, a liquor-
store manager can be allowed to make necessary purchases for day-to-day
operations through use of an imprest fund as described above.
Part VI.
Time considerations
in paying claims
Regardless of who has authority to pay bills in a given instance, state law
imposes time frames for paying certain types of claims. However, actual
payment may sometimes be delayed because there are insufficient funds
available, or because the order check has been lost or destroyed, The following
subsections describe the legal time frame for paying certain claims, as well as
what happens if there are insufficient funds available or a duplicate order
check is required.
A. Prompt payment of claims
Minnesota law requires that both home rule charter and statutory cities make
payments to vendors in accordance with the tenns of any contract or purchase
agreement related to a sale. However, if a contract is silent in this respect,
standard payment periods are imposed by law. One of the following
requirements must be met, depending upon how often the city has regular
meetings:
. Payment must be made within 35 days of satisfactory delivery of goods or
receipt of the invoice, whichever is later, if the city holds regularly
scheduled meetings at least once a month,
. Payment must be made within 45 days of satisfactory delivery of goods or
receipt of invoice, whichever is later, if the city does not meet regularly at
least once a month.
. Payment must be made within 45 days of satisfactory delivery of goods or
receipt of invoice, whichever is later, for any joint powers board,
14 LEAGUE OF MfNNESOTA CITIES
MinH. Stat. Ii 471.425, slIbd.
4a
MinH. Stat. S 471.425, subds.
2 and 4
Minn. Stat. S 471.425, subcl. 4
Minn. Stat, S 471.425, subcl. 4
Minn. Stat. \) 412.271, SlIbcl. 3
Minn. Stat. \) 412.271, slIbcl.
3:
Minn. Stat. S 471.425. suM. 4
Minn. Stat. S 471.415, subcl. 1
PAYING CITY CLAIMS
. Finally, it is worth noting that municipal contracts must require that a
prime contractor pay any subcontractors within 10 days of receipt of
payment from the municipality.
Again, the above timelines do not apply if the sale or service contract tenns
specify a different payment arrangement. Also, a city need not meet these
payment deadlines ifit disputes in good faith the validity of the claim for
which payment is sought.
Invoice errors can also push back the date that payment is due. If a city
receives an erroneous, defective or otherwise improper invoice, it must notify
the vendor within 10 days of receiving it. Notification is best given in writing.
Upon receiving a corrected invoice, the city must make payment within the
standard payment periods described above,
The statute requiring prompt payment of claims also requires that interest be
paid on late payments. The statute sets the interest rate at 1.5 percent per
month or part of month, with a minimum payment penalty of $10 on late
payments of $100 or more. For late payments less than $100, the municipality
must calculate and pay the actual interest. However, no interest is owed when
payment is delayed because of a good faith dispute over the claim's validity or
the quality of goods or services purchased,
B. Claims not paid due to insufficient funds
In rare cases, there may be insufficient funds available to pay a properly
authorized order that has been presented to the treasurer. The treasurer must
mark the date of presentation on any order not paid because of insufficient
funds. Such orders must be paid later with interest in the sequence that they
were received, The interest rate set by statute is 5 percent of the amount of the
order, unless the council sets a lower rate by resolution, This lower rate applies
only to orders issued after the lower rate is set. The lower rate, however, may
not be set below the above-mentioned 1.5 percent provided for in the prompt
payment of claims statute.
It should be emphasized that the 5 percent penalty only applies if the order is
marked not paid due to insufficient funds. If the city simply pays a bill late,
only the 1.5 percent per month interest rate applies. If however, the order is
not paid for lack of funds as well as paid late, the 5 percent penalty would also
be required. Cities may wish to pass resolutions setting the penalty at the
lower rate of 1.5 percent in order to simplify the calculations for late payments
and penalties.
C. Lost or destroyed warrants or orders
If an order or warrant is lost or destroyed, then a replacement may be issued
by an official authorized to do so. The new document must correspond to the
original in number, date, and amount. The new order or warrant must be
endorsed on its face and be stamped with the word "duplicate" along with the
date of the second issuance,
15
JVlinn. Stat. Ii 471.415, slIbd. 3
M inn. Stat, Ii 471.415, subd, 2
Minn. Stat. S 471.38, ,llbd. 1
Minn. Stat. Ii 471.391, slIbd. 1
Minn. Stat. S 471.38, subcl. 2
Minn. Stat. Ii 471.391, subd. 2
16
The officer or official issuing a duplicate must record the amount, date, and
number of the original order or warrant, as well as the amount, date, and
number of the duplicate.
The law requires that an affidavit be filed with the proper officer by the party
to whom the original order or warrant was issued before the duplicate is
issued. The affidavit must state the ownership of the original, the purpose for
which it was issued, and the malmer and circumstances of its loss or
destruction. A city may, in its discretion, require that an indemnifying bond
accompany the affidavit in an amount equal to the original order or warrant.
The bond's purpose is to protect the city in the event that it is forced to pay the
original order or warrant.
Part VII.
Home rule charter
cities
The procedures for disbursing city funds described thus far are largely found
in the statutory city code, Milmesota Statutes, chapter 412. Home rule charter
cities often have their own unique procedures for disbursing funds. Such
procedures may be written directly into the city charter or the charter may
direct that such procedures be established by ordinance. In either case, charter
cities should adhere to their locally established procedures. However, there are
also some specific statutory requirements for second, third, and fourth class
home rule charter cities that must be considered, These requirements are very
similar to those that have already been discussed for statutory cities.
Generally, whenever a claim against a second, third, or fourth-class home rule
charter city can be itemized, it must be made in writing. It must also contain a
declaration that the claim is just and correct and that no part of it has been
paid, The declaration must be in the following form:
"I declare under the penalties of law that this account, claim or
demand is just and correct and that no part of it has been paid, "
Signature of claimant
This requirement, however, does not apply to any claims for the following.
. Claims for an annual salary that is fixed by law.
. Fees of jurors or witnesses that are fixed by law,
. Salary or wages that have been fixed on an hourly, daily, weekly, or
monthly basis if set by the governing body and authorized by law to be
paid on a payroll basis.
The check that is used to pay the claim may have the following statement
printed on its reverse side, above the space for endorsement by the payee:
LEAGUE OF MiNNESOTA CITIES
Minn, Stat. * 471.391. subd. 2
Minn. Stat. * 410.33
See Part II - A - Standard
Plan and Plan-A statutOlY
cities
Minn. Stat. * 47l.382
Minn. Stat. * 412.271, subd. 2;
Ivlinn. Stat. * 47lJ8 Sllbd. I
Minn. Stat. ch, 475
David Kenney & Brenda
Treml, Credit Card Use
(Office of the State Auditor,
2001)
"The undersigned payee, in endorsing this check declares that the same is
received in payment of a just and correct claim against the city and that
no part of it has heretofore been paid,"
When the payee endorses a check that has this printed statement, it is deemed
sufficient as the required declaration of claim,
A charter city may also choose to generally apply the procedures and exercise
authority found in the statutory city code. For example, if a city's charter is
silent on the matter of delegating authority to pay certain claims to an
administrative official, then that city could still make such a delegation in the
manner described above, However, in such an instance, the city should
probably amend its charter or local ordinance to reflect the practice and to
avoid future procedural confusion.
Home rule charter cities may use rubber stamp or facsimile signatures in the
same maImer as statutory cities,
Part VIII. Credit cards
A city council may authorize the use of a credit card by any city officer or
employee who is otherwise authorized to purchase on behalf of the city. A
purchase by credit card must comply with state laws applicable to purchasing.
In addition, cities should have policies in place to prevent misuse,
State law requires that claims presented to the city for payment must be in
writing and itemized, Bills from credit-card companies may not contain the
detail necessary to satisfy these itemization requirements. Therefore, cities
must retain invoices and receipts for all items charged to a credit card bill,
Additionally, city credit card use must comply with state laws governing
municipal borrowing. These laws do not authorize cities to use their credit
cards to carry debt. Therefore, cities that use credit cards must adopt a policy
of paying the entire credit card balance each month.
The power to use credit cards for purchasing carries with it the potential for
misappropriation. City purchasing policies should have provisions governing
credit card use. A municipal credit-card-purchasing policy should contain
provisions that:
. Identify the officers and employees who are authorized to make purchases
on behalf of the city and are eligible to use the card.
. Identify the particular purchases that are to be made with the credit card,
. Set up a review process for all purchases made with the credit card,
. Prohibit the use of a city credit card for personal purchases.
. Require supporting documentation,
PAYING CITY CLAIMS 17
. Limit the total amount of charges that can be made on city credit cards,
Minn. Stat. ~ 471.382
The policy should remind city officers and employees that if they make or
direct a credit-card purchase that is not approved by the city council, they may
be held personally liable for the amount of the purchase,
Part IX.
Conclusion
It is important for cities to follow the proper procedures for disbursing funds.
The most compelling reason is because state law prescribes the procedures, In
addition, by following these procedures, a city can ensure expenditures are
somewhat less susceptible to successful legal challenge, Finally, cities that use
the appropriate methods for disbursing funds may find that financial audits are
less costly and time consuming because the auditor can more easily track past
disbursements.
\8
LEAGUE OF MINNESOTA CITIES
CK NO
CHECK APPROVAL LISTING FO SEPTEMBER 13, 1993 OUNCIL MEETING
TO WHOM ISSUED
PURPOSE
AMOUNT
CHECKS ISSUED SINCE AUGUST 17, 1993
12140
12141
12142
12143
12144
12145
12146
12147
12148
12149
12150
12151
12152
12153
12154
12155
12156
12157
12158
12159
12160
12161
12162
12163
12164
12165
12166
12167
12168
12169
12170
12171
12172
12173
12174
12175
12176
12177
12178
12179
12180
12181
12182
12183
12184
12185
12186
12187
(G)
(G)
(G)
(G)
(G)
(L)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
( G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(L)
(L)
( L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(G)
(G)
(G)
Wendy Davis
Pera
James Hurm
Steve Bruce
Bradley Nielsen
Mn Department of Revenue
Void
First State Bank
Commiss of Revenue
ICMA Retirement Trust
city cty Credit Union
Child Suppt Enforcemt
Anoka cty Suppt/Collectn
Mn Department of Revenue
Alpine Heating
American Planning Assn
Wendy Davis
Fina Fleet Fueling
Interntl Conf-Bldg Offcl
Midwest Asphalt Corp.
Minnegasco
City of Minnetonka
Bradley Nielsen
Northern States Power
Joseph Pazandak
Pepsi-Cola Company
US West Communications
W Henn Recycle Commiss
Bellboy Corporation
Boyd Houser Candy/Tobac.
Midwest Coca-cola Bottlg
Day Distributing
Electric Repair/Const.
Griggs, Cooper and Co.
Hoops Trucking
Johnson Bros Liquor
Mn Bar Supply
Northwest Typewriter Ex.
Ed Phillips and Sons
Quality Wine/Spirits
st Boni Refrigeration
Thorpe Distributing
The victoria Gazatte
void
Alan Rolek
Wendy Davis
Void
Pera
CONTINUED NEXT PAGE
Mileage/sec 125 reimb
Payroll deductions
Sec 125 reimbursement
Partial release of escrow
Mileage
Sales tax payable
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
2nd qtr water connection fee
Bldg permit overpay refund
1993-1994 membership dues
Sec 125 reimbursement
Gasoline purchases
1993-1994 membership dues
Street blacktopping supplies
utilities
2nd qtr water
Sec 125 reimbursement
Utilities
Mileage
Pop machine rental
Telephone svcs
Hazardous waste days contrib
Liquor purchases
Misc purchases
Misc purchases
Beer and misc purchases
Batteries
Liquor,wine,misc purchases
Liquor and wine purchases
Liquor,wine,misc purchases
Misc and supplies purchases
Supplies
Liquor,wine,misc supplies
Liquor and wine purchases
Cooler repair
Beer and misc purchases
Advertising
Office/building supplies
Mileage
Payroll deductions
-1-
42.03
2,058.32
347.30
7,500.00
191. 52
16,525.85
6,100.82
1,027.26
641. 57
320.00
92.50
126.50
1,039.00
46.74
141. 00
140.00
349.51
75.00
1,886.47
380.03
845.33
140.00
2,575.01
91.00
10.65
661. 68
25.00
3,514.34
805.44
215.38
1,740.25
100.96
7,900.43
136.50
1,990.44
170.90
6.50
4,620.57
3,025.40
497.67
4,668.90
40.00
138.14
47.04
2,064.23
CHECK APPROVAL LISTING FOR SEPTEMBER 13, 1993 COUNCIL MEETING
CK NO
TO WHOM ISSUED
PURPOSE
AMOUNT
CHECKS ISSUED SINCE AUGUST 17, 1993 (continued)
12188 (G)
12189 (G)
12190 (G)
12191 (G)
12192 (G)
12193 (G)
12194 (G)
12195 (G)
12196 (G)
12197 (G)
12198 (G)
12199 (G)
12200 (G)
12201 (G)
12202 (G)
12203 (G)
12204 (L)
12205 (L)
12206 (L)
12207 (L)
12208 (L)
12209 (L)
12210 (L)
12211 (L)
12212 (G)
12213 (G)
12214 (G)
12215 (G)
Medcenters Health Plan
Medica Choice
Group Health Inc.
League of Mn cities
Mn Mutual Life
Commerical Life Ins. Co.
AFSCME Council 14
Airsignal, Inc.
city of Excelsior
James Hurm
Midwest Asphalt Corp.
Cellular Telephone Co.
Northern States Power
Pera
US West Communications
Mr/Mrs Alan pascoal
Bellboy Corporation
Griggs, Cooper and Co.
Johnson Brothers Liquor
Mn Bar Supply
Harry Niemela
Ed Phillips and Sons
Quality Wine/Spirits
Ryan Properties
Wendy Davis
Joseph Pazandak
James Hurm
Bradley Nielsen
Sept health insurance
Sept health insurance
Sept health insurance
Sept dental insurance
Sept disability insurance
Sept life insurance
Sept delta dental
Beeper services
2nd qtr water
Mileage
Street blacktopping supplies
Cellular phone air time
utilities
Emp'ee addtl life
Telephone svc/advertising
Recycling award
Liquor purchases
Liquor,wine,misc purchases
Liquor and wine purchases
Mise and supplies purchases
Sept rent for store I
Liquor and wine purchases
Liquor,wine,beer purchases
Sept rent for store II
See 125 reimbursement
Mileage
Meeting expense
See 125 reimbursement
1,021.40
4,626.92
1,192.44
454.59
85.50
50.15
224.00
9.58
2,320.56
40.04
8,341.51
35.75
2,609.08
42.00
195.09
125.00
1,067.11
2,794.95
4,941.19
125.30
1,664.00
2,423.18
953.06
2,400.00
140.00
98.36
19.65
140.'00
TOTAL GENERAL
50,875.27
TOTAL LIQUOR
62,328.32
TOTAL CHECKS ISSUED
113,203.59
-2-
CITY OF SHORE WOOD
CHECK APPROVAl f.ISTING
SEPTEMBER 13, 1993 MTG
CHECK~ VENDOR NAME
~._._~...,.u.._.__ _..._._...._......_._........._......_.._......_____....-.....-...-. .....-....~...,.-_.'._._...._...........-...........-.....-.-...-.-.-. -."-'-"-'-,----,"
DESCf~'T PT I o i'",!
DFPT_
1 .:.;? 1 7 p, r"'i E f.~ I C: ('II"'! h! PiT lOr',,! (:1 L [$ (1 r....! f{
Rot....!D F:FFS
FlOi".ID FEFS
,,~, i'-'j 0 I J (J, T
'.I.Hl .. ()(
1'-7() '_' 71_::
BOND FEES WATER DE 135_01
;{< ;{< ;{< TO 'f ('1 L F () F~ ('1 i"1 E F,' T C (\ I"'J. i....l r::~ T I (H..J. (~1 L F: (~l ,q 9 (, ..:S 1
1':.:>21 F: H g: .J ('~I.JT[H'/jC)T I \/E
l':?~? 19 13:~~l [)I/.) I H SLI[:'!.:JL V C;c)HI~) (j i',.! V
12220 RIFFS, THC.
TJF~E Fi'EPi;;1TFi'
PUR li.H<S
BI.DR BR WEll.. MOTOR PARTS WATER DE
SATEI..L.ITE RENTAl..
j:) {~i f.~~ ~<. S 8<
1. .?:??]. Rh'V (\t...J. RCJCf{ PFi'()[)I..lC::TS, I i.....!C.. Fr:.lt:::F:l"i:~:,:i"J, j::tK Tr:i'(;~ I L. SUFJPI.. "y' r':,":Fi:f{S g
PULl I/..I}{S
1:?-:.?7:.:> C::H(~:r.'jPTCH',.\ (.~,UTO ~:nCI};i:F lL/;/j./j. BF~(;\SS FTTTTh!GS
12773 CHAHHASSEN I.AWH AHD SPORT CHAIN SAW CHAIN COVERS
C T T\/ G(~F~
1 ?~l?4 C()i'.".!C:F<FTF PPE~:)3UF<iF ! T::: T (..!ei c::ur';:H L T FT T NG....t'...!F;~ i"iT
]2225 COPIER AI..TERNATTVES
1.2226 CROSSTOWN-OCS, THC.
12227 EOEH PRAIRIE FORD
I. :.:>:?':l:;:;: ES T COI1i'il..Ii",! T c::(;: r I ()I',,\S
J. .:? .:? ':.:.' () (;1 i"1 F C (:1 i",J. ~::; 1...1 I..T (.~: i'..ll :3, T i....! C: ..
17230 HART FORMS & SYSTEMS
C:(JPTFFi' SEF~"'/TC:F~:)
PI..IH !;.!f{S
COFFf:F SUPPL IE3
t"iIH',! E:t.. DC
\/ E H T C; L E ["iP: T i....IT P (.~ R T :'-:;
PUH I,..H<S
rF:l [F'f..IC)!....!F [.),(:: T t....!T CCH.rn'H~:C:: I" i""\lH',,! Fn.. L)()
SERVICES RFNDERED
[:l:~:\YF~()1... L. CHECJ(~c)
[ T [....! (~[...! C: E
1 .? ':;'<5 1 HE \,.n..! [C Fl T j....! C:: 0 1.1 i'..!T v'r F;.' E {\ S 1.11;i' E F~ ,:nJ I... \( P Fi' T :;:) () i",J, E Fi' F >< j::' F ,..J, S E
POl.. I C:E P
.:~).') ,. ()(
.:? 1 {, ..:);
.::1. ':.;::' () .. ():~
?; ;:, I] () :'::1 .. ;~.:~: (
4 () <:
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(;of~ ()(
7?~l F;(
1 ():;. ..
J. <1,"/ .. (J!
1 ., /I.::SC).. C)I
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?~ () (, " <;'i
1 :.t:.::.?;~.? HCI T S T ['.!DT CH') GF~DI.JP I [--..!C~: _ F'P{L';~}{ F'L (jl.,n'.!'J h!D :)\/c::~::; ...... -........-........ (,9(. ..'
PARK PLANNIHG SVCS PARKS & 212
PARK PI.AHNTNG SVCS -------- 3 560
:\<**IOT (\\ [()f.i' HO T:3 T 1'..IUTCH..J, (iFi'OUP T i".le .::1 c' .::l69 . E:,g
]2233 HOPKINS PARTS COMPANY
* ::{( ::i': 'T CJ l (:j I...
'.12234 .JE PARRANTO ASSOC INC.
l:??S C:, f< i'J. liT :3 C\ i',! SF h' \/ T C:: F: ~:; T i",! c::
172~6 [ARKIN HOFFMAN, DAIV
\/FH T CL F I'li(': I i..!T 31Ir'FJ[ r F:::;
VEH I CL [ i"'i(;:l Nl ::'~;UFJPL r [3
\/FHICLF \"i(~:rt'.!T ~~;Ur.)PI.. rF~;
FOR HOPKINS PARTS COHPAN
CITY GAR 4.U
F'I...IH ~'.)f<~::; .1. .:?;;::;
C:: IT ../ C('I r;' :I 0 (,
C::HIIRCH Fi'l) j)Fi'Fllr"\ ::::;TI.IL)\(
(~:lJ C, 1..1 :::)T r:<' F c:: ../ c: L T i...1(3
Fi' F c:: \' Ct. T i....!
J 1.1 I. V' 1 F c: Ie>: 1 ... [I ::: \/ F I. (II' i'.'i Ft..! T :,>:i .., ... .... .... .... .., ... ...
JI.H. 'yO 1 [\;(\1 ...eH.! c,crr ['..J.e ..............-.........
.J II L '"y' L [ C, (:'; 1 .... Ci f~ (.,! I::: h' ('! l. P R (J F ::::; I:::: F;'
.J !.J L V L F C?, (d.. C: H!..J :.;:(::1-.1 h'll P h\ CJ J I:: \::\ :~~;
.IUL....,1 IFCr::I...i.l\V.J[:C ::.:;[I,i,'!F:P DF
:-;(::{<::~~ "lCJ"r(';l.. F"(Jh: I.. (:'\h:~<, 1 ['".j }--J(Jr-::F-ivi(~(~ L)~~>;t..
37 t._ F C::,~1...lC':
I' IF::;
ft/if'--.\
"1. (;:I/..:,.:j~?:! ,...'i. () I:) /.,. L) t,.! [
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1 " '.? C)C) h (:
7; .~. :~~~ (:)?; ..
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CITY OF SHOREWOOD
CHEC::f{ i;;\PPF.~O\i(\l.. I. T Sf l ~"'~C
SEPTEMBER 13, 1993 MTG
CHECKtt VENDOR NAME
DESCF~ T PT 1 0(,1
._....._,...~._.._,.._- ..~._...._.-.__........_...-_........._..-..'_._._....'..-.---.--' ....__.._....._....~_._~..._........__..-._.........--.----.---, ...~...-...._....__.- _........_~_.__..._.........-
1 7 ':r~;:3 C: CH'H1 T :,:::; S I m..J, FRO FT FU:\ t,...! S PO r:rr FH: ... L (;~ t"'i P T i"'J, G S V C: S
1 ? ~.?::; ') l"i f'..! :':;: I. ,I (..,! P 1..1 n I. T [: ('I T T [I j"',J. ;:::
FJUBL I SH T ('.m
[) F F'T.
i:):i"iCII.Ji,..J,r
TR(j[ COr'J.
4 ., ~?;?
76 _ ;;:;:
1 .:?~? ,-:]. () t'.1 1..1 ~"J, IT F c:: H, T t'.J, C~ ..
P(\ 1 (fT (;;'lr'iiFSHI..IFi~'{ PUi""iPHOI..ISF: 1t,)(\TEF~ DE
1 , ()S() .. C)(
1 '..>~.? ill j"'.,10 hiT HI:: R (.,!
:,::;HOP TDOL~:::../SUF)PI... IF:':';
SHOP TOOI.S/SUPPIIES
*** TOTAl FOR NORTHERN
1 ?':.:.:'4? CIf L ...}~ T F',~ PFi'ODI..IC:TS ,. T i",J.C:..
'v'EHIC::LE i"i(.':T(J.T SI..IPPL lES
CITY GAR 1.25 6~
CITY GAR ?02.2~
:~:; ~? '/ _ r.;l~?
F) 1...1 (::,; It,JI<'::::;
:"1.7 ":l(
E~; ?:; ;::; ~. F:.::
12244 POMMER COMPANY, INC.
rJ(\Fi~f< cm"WI I 33 PI. (\CiI...1[
DIE :~: E L. F I...IF L T ('d'....W F,\ E i'1 C) \/ ~~:I. C T T Y G (;~: }.7;\
il (;,) ,!:"::I (
12243 PEER ENVIRONMENTAl AND
12245 TWIN CITY TESTING CORP.
SOli. BORINGS-SR CENTER
1?246 SEAFi'S COMMERCIAl. CREDIT
,'''i '[ :,::: C~: H (:\ ('..J. DT 00 I.. ~:::
Fl (~ F~~ }<. ~':~; 8<
I:) F<~ 0 r.:~ SF r:i
9()O _ Ol
C: T -I' 'yo (, (\ h~
llf;.. L,
17:?/!7 SHORT [I. L T OT HE ,"..!I)Fi' I c}{scn...! F)F'C)FF'S:,:) T D1"..!(~:L 8\/C:8 REl'.,!DF~D F)F\'OF SER
~.? :.1 :'I.?~ ;~~~: 'C ~~:~; (
1 ':;:-)'48T T i"IE S(\\iFR OFF SITE Si:::(: f"lI i"1I...ITE:,:)
i',lf T ""'! UTi::: S
*** TOTAl.. FOR TIME SAVER OFF SITE
1 ~.:::. '.:;:- 4 ') \i T }{ I I....! G ~::; (>: r::: E: T \( F' F::' () DUCT S
::~; :0: F E' Tv' S 1..11) P L. T E ;:::
J.2250 WIDMER. INC.
1,1) P: T E hi i"'j (~ r i",~ R F P (\ I: hi
12251 WITT FINANCIAl.
INVESTMENT SERVICES
*** TOTAL CHECKS FOR APPROVAL
*** TOTAL CHECK APROVAL LIST
-4-
GEN GOVT 354.7'
PI.ANNING 322..51
() "/./ . ':? .~'S
(::1 T """, C, (\ Fi'
1~;:;1_::'"
1t,)(:\TEh' [)E
1,. ), .<11 .' iJ I
F I ('..J. PI (",.! C E
(,1":, .
:S J. :".: ~I, '~:;)(;I .~ .rs .::?
144,400. 11
CHECK APPROVAL LISTING FOR SEPTEMBER 13, 1993 COUNCIL MEETING
CK NO TO WHOM ISSUED HOURS AMOUNT
CHECK REGISTER FOR AUGUST 24, 1993 PAYROLL
207614 Void
207615 (G) Chad Akins 63.0 reg hours 302.54
207616 (L) Scott Barlett 36.5 reg hours 203.10
207617 (G) Charles Davis 80.0 reg hours 606.95
207618 (G) Wendy Davis 80.0 reg hours 718.94
207619 (L) Cory Frederick 22.5 reg hours 115.50
207620 (L) John Fruth 8.0 reg hours 47.22
207621 (G) Jason Hansmann 72.0 reg hours 318.98
207622 (G) Patricia Helgesen 80.0 reg hours 632.13
207623 (G) James Hurm 80.0 reg hours 1,540.54
207624 (L) Brian Jakel 17.0 reg hours 95.87
207625 (G) Dennis Johnson 80.0 reg hours 797.64
207626 (L) Loren Jones 15.5 reg hours 84.65
207627 (L) Martin Jones 17.5 reg hours 83.44
207628 (L) William Josephson 80.0 reg hours 630.22
207629 (L) Mark Karsten 15.5 reg hours 87.41
207630 (L) Sandra Klomps 18.0 reg hours 96.42
207631 (L) Jason Krause 7.5 reg hours 40.17
207632 (L) Susan Latterner 31. 25 reg hours 173.29
207633 (G) Colleen Lindskoog 18.5 reg hours 97.81
207634 (G) Joseph Lugowski 80.0 reg hours 776.69
207635 (L) Russell Marron 29.5 reg hours 166.00
207636 (L) Joel Michaelson 9.25 reg hours 46.94
207637 (L) Jill Moore 16.0 reg hours 83.13
207638 (G) Theresa Naab 80.0 reg hours 665.78
207639 (G) Lawrence Niccum 80.0 reg hours-2 ot 900.76
207640 (G) Susan Niccum 80.0 reg hours 701.31
207641 (G) Bradley Nielsen 80.0 reg hours 952.60
207642 (G) Joseph Pazandak 80.0 reg hours 1,032.80
207643 (L) David Peterson 7.25 reg hours 40.85
207644 ( G) Daniel Randall 80.0 reg hours-.5 ot 815.35
207645 (L) Brian Roerick 7.25 reg hours 42.85
207646 (G) Alan Rolek 80.0 reg hours 1,224.39
207647 (L) Brian Rosenberger 38.5 reg hours 194.01
207648 (L) Christopher Schmid 80.0 reg hours 414.38
207649 (G) Howard Stark 80.0 reg hours 688.23
207650 (G) Beverly Von Feldt 80.0 reg hours 579.76
207651 (G) Ralph Wehle 80.0 reg hours 656.50
207652 (L) Dean Young 80.0 reg hours 639.86
207653 (G) Donald Zdrazil 80.0 reg hours 1,189.45
TOTAL GENERAL 15,199.15
TOTAL LIQUOR 3,285.31
TOTAL PAYROLL 18,484.46
-5-
CHECK APPROVAL LISTING FOR SEPTEMBER 13, 1993 COUNCIL MEETING
CK NO TO WHOM ISSUED HOURS
CHECK REGISTER FOR SEPTEMBER 1, 1993 PAYROLL
207654 Void
207655 (G) Bruce Benson Council
207656 (G) Barbara Brancel Mayor
207657 (G) Robert Daugherty Council
207658 (G) Daniel Lewis Council
207659 (G) Kristi Stover Council
AMOUNT
184.70
233.87
184.70
184.70
184.70
TOTAL PAYROLL
972.67
-6-
.
.
"
Check Approval List 10 09/27/99 Council Meeting
Check # Vender Name
Description
Check Date Invoice #
26503
26503
Amount
26504
26504
26505
26506
26507
26508
26509
26510
26511
26512
26513
26514
26515
26516
26517
26518
26518
26518
26519
26520
26520
26520
26520
26520
26520
26520
26520
26521
UNITED PARCEL SERVI PHONE 9/13199
UNITED PARCEL SERVI CELL PHONE ACCESSORY 9/13/99
TOTAL FOR UNITED PARCEL SERVICE
PERA PERA 9/15/99 119188
PERA PERA 9/15/99 119188
TOTAL FOR PERA
ICMA RETIREMENT TR DEFERRED COMP 9/15/99 302131
TOTAL FOR IOllA RETIREMENTTRUST-457
CITY COUNTY CREDIT PAYROLL DEDUCTIONS 9/15/99 091499
TOTAL FOR CITY COUNTY CREDIT UNION
AFSCME COUNCIL 14 UNION DUES 9/15/99 091499
TOTAL FOR AFSCME COUNCIL 14
AMAZON,COM CITYHALL@CI.SHOREWOOD.MN.U 9/15/99
TOTAL FOR AMAZON.COM
BROWNING FERRIS IN SEPT RE;CYCLlNG 9/15199 8099-0200
TOTAL FOR BROWNING FERRIS IND.
EVANS INTERNATIONA SHIP/HAND FOR PACKET SORTER 9/15/99
TOTAL FOR EVANS INTERNATIONAL
METRO COUNCIL ENVI AUGUST SAC 9/15/99 AUGUST
TOTAL FOR METRO COUNCIL ENVIRONMENT
MN CHILD SUPPORT P CHILD SUPPORT-C, SCHMID 9/15/99 091499
TOTAL FOR MN CHILD SUPPORT PMT CTR
PAZANDAK, JOSEPH MILEAGE 9/15/99
TOTAL FOR PAZANDAK, JOSEPH
PEPSI COLA COMPANY MISC 9/15/99 312205-08
TOTAL FOR PEPSI COLA COMPANY
MS. WANDA JOY 28190 WOODSIDE RD ESCROW RE 9/15/99
TOTAL FOR MS. WANDA JOY
MIDWEST COCA-COLA MISC 9/15/99 336147-08
TOTAL FOR MIDWEST COCA-COLA BOTTLIN
DAY DISTRIBUTING BEER 9/15199 70263
TOTAL FOR DAY DISTRIBUTING
EAST SIDE BEVERAGE BEER 9/15/99 514983
EAST SIDE BEVERAGE BEER 9/15/99 T7535-08
EAST SIDE BEVERAGE MISC 9/15199 T7535-08
TOTAL FOR EAST SIDE BEVERAGE COMPAN
NORTH STAR ICE MISC 9/15/99 33375
TOTAL FOR NORTH STAR ICE
QUALITY WINE & SPIRI WINE 9/15/99 748833
QUALITY WINE & SPIRI LIQUOR 9/15/99 750548
QUALITY WINE & SPIRI WINE 9/15/99 748837
QUALITY WINE & SPIRI WINE 9/15/99 750548
QUALITY WINE & SPIRI LIQUOR 9/15/99 748833
QUALITY WINE & SPIRI LIQUOR 9115/99 748837
QUALITY WINE & SPIRI LIQUOR 9/15/99 750549
QUALITY WINE & SPIRI WINE 9/15/99 750448
TOTAL FOR QUALITY WINE & SPIRITS CO
THORPE DISTRIBUTIN BEER 9115/99 171350
$6.65
$6,64
$]3,29
$1,535.04
$1,673.99
$3,209.03
$1,571,00
$1,571.00
$1,252.80
$1,252.80
$170.45
$170.45
$18.90
$18.90
$36,35
$36.35
$5.00
$5.00
$4,158,00
$4,158.00
$173.51
$173.51
$40,30
$40.30
$73.20
$73.20
$1,000.00
$1,000.00
$471,75
$471.75
$729.40
$719.40
$2,008,00
$8,101.85
$29.60
$10,139.45
$39,60
$39.60
$34,30
$1,160,11
$638.00
$576.53
$201.63
$661.55
$429.41
$494,59
$4,196.11
$3,489,25
~_ ~ J. a.L ~ .~=~-
Thursday, September 23,1999
..hM1lSff';;<~~ ~~
Page 1 of6
.
Check # Vender Name Description Check Date Invoice # Amount
26521 THORPE DISTRIBUTIN MISC 9/15/99 171350 $20,20
TOTAL FOR THORPE DISTRIBUTING CO!~'IPA S3,509.45
26522 WASTE MANAGEMENT- WASTE REMOVAL 9/15/99 0208362 $37,61
26522 WASTE MANAGEMENT- WASTE REMOVAL 9/15/99 208323 $81,32
26522 WASTE MANAGEMENT- WASTE REMOVAL 9/15/99 208324 $99,09
TOTAL FOR WASTE MANAGEMENT-SA "'AGE $218.02
26523 HEBERT, KATHLEEN MILEAGE 9/22/99 $60,76
26523 HEBERT, KATHLEEN SEC 125 REIMB 9/22/99 $192,30
TOTAL FOR HEBERT, KATHLEEN $253.06
26524 LEAGUE OF MN CITIES SEPT DENTAL 9/22199 826 $35.99
26524 LEAGUE OF MN CITIES SEPT DENTAL 9/22/99 826 $35.99
26524 LEAGUE OF MN CITIES SEPT DENTAL 9/22/99 826 $8,99
26524 LEAGUE OF MN CITIES SEPT DENTAL 9/22/99 826 $514,03
TOTAL FOR LEAGUE OF MN CITIES $595.00
26525 NIELSEN, BRADLEY SEC 125 REIMB 9/22/99 $100,00
TOTAL FOR NIELSEN, BRADLEY S100.00
26526 NORTHERN STATES P UTILITIES 9/22/99 $3.14
26526 NORTHERN STATES P UTILITieS 9/22/99 $10,52
26526 NORTHERN STATES P UTILITIES 9/22199 $86.90
26526 NORTHERN STATES P UTILITIES 9/22/99 $108.10
26526 NORTHERN STATES P UTILITIES 9/22/99 $209.47
26526 NORTHERN STATES P UTILITIES 9/22/99 $251,74
26526 NORTHERN STATES P UTILITIES 9/22/99 $732,74
26526 NORTHERN STATES P UTILITIES 9/22/99 $941,85
TOTAL FOR NORTHERN STATES POWER $2,344.46
26527 QUALITY WINE & SPIRI LIQUOR CREDIT 9/22/99 753113 ($41.39)
26527 QUALITY WINE & SPIRI WINE 9/22/99 752977 $316,85
26527 QUALITY WINE & SPIRI LIQUOR 9/22/99 752977 $1,187.87
26527 QUALITY WINE & SPIRI LIQUOR 9/22/99 752978 $1,091.59
26527 QUALITY WINE & SPIRI WINE 9/22/99 752978 $856.69
TOTAL FOR QUALITY WINE & SPIRITS CO $3,411.61
26528 ARMOR LOCK & ALAR ALARM MONITORING-TB 9/28/99 32028 $145.12
TOTAL FOR ARMOR LOCK & ALARM SVCS S145.12
26529 BIFFS, INC, PORTABLE TOILET RENTAL 9/28/99 70952-958 $763.28
TOTAL FOR BIFFS,INe. $763.28
26530 CATCO PARTS AND SE EQUIP MAINT 9/28/99 310857 $100.81
TOTAL FOR CATCO PARTS AND SERVICE $100.81
26531 COLLINS ELECTRICAL SIGNAL MAINT 9/28/99 JR21638 $65.00
TOTAL FOR COLLINS ELECTRiCAL SYSTEM $65.00
26532 COMP USA NORTON ANTI-VIRUS 9/28/99 787045353 $29.81
TOTAL FOR COMP USA $29.81
26533 CONSTRUCTION BULL BIT OVERLAY AD 9/28/99 CB69362 $200.10
26533 CONSTRUCTION BULL RETAINING WALL BID AD 9/28/99 CB65632 $443,70
TOTAL FOR CONSTRUCTION BULLETIN $643.80
26534 COORDINATED BUSIN TONER 9/28/99 144142 $171,64
TOTAL FOR COORDINATED BUSINESS SYST S171.64
26535 DAVIES WATER EQUIP CALIBRATE GAS DETECTOR 9/28/99 M238414 $44,50
26535 DAVIES WATER EQUIP CALIBRATE GAS DETECTOR 9/28/99 M238414 $44.50
TOTAL FOR DAVIES WATER EQUJPMENTCO $89.00
26536 DEPT OF LABOR & IND EXEMPTION INV-SE WELL INSPECT 9/28/99 233366 $10.00
TOTAL FOR DEPTOF LABOR & INDUSTRY S10.00
.
.
Thursday, September 23, 1999
~~;J!ll1!.lMIr_~rr-w<:l Jl~~~ _
Page 2 of6
Check # Vender Name Description Check Date Invoice # Amount
26537 ENGINEERING REPRO COMP PLAN PRINTING 9/28/99 00236243 $392.94
TOTAL FOR ENGINEERING REPRO SYSTEMS $392.94
26538 EXCELSIOR-CITY OF 3RD QTR JOINT USE SEWER 9/28/99 $2,849,21
26538 EXCELSIOR-CITY OF WATER PURCHASE 2ND QTR 9/28/99 $2,312.54
TOTAL FOR EXCELSIOR-CITY OF $5,161.75
26539 HAWKINS WATER TRE CONTAINTER RENTAL 9/28/99 DM28258 $30.00
TOTAL FOR HAWKINS WATER TREATMENT $30.00
26540 FRANKLIN QUEST CALENDARS 9/28/99 24914194 $33.44
26540 FRANKLIN QUEST CALENDARS 9/28/99 24914194 $44,52
TOTAL FOR FRANKLIN QUEST $77.96
26541 GREENWOOD, CITY OF 99 BIT OVERLAY 9/28/99 99 $18,416.10
TOTAL FOR GREENWOOD, CITYOF $/8,416./0
26542 HENN CO GENERAL SE PROP TAXES 9/28/99 33117232200 $340.70
26542 HENN CO GENERAL SE PROP TAXES 9/28/99 32117233400 $1,551.47
TOTAL FOR HENN CO GENERAL SERHCES $1,892.17
26543 HOPKINS PARTS COM SUPPLIES 9/28/99 93092 $25.57
TOTAL FOR HOPKINS PARTS COMPANY $25.57
. 26544 J.K.S, REPAIR & CONT WOODHAVEN WELL SERVICE CALL 9/28/99 2035 $1,466.49
TOTAL FOR J.K.S. REPAIR & CONTROL $/,466.49
26545 KAEDING & ASSOC., IN GENERATOR PROCUREMENT 9/28/99 980979C $1,811.80
TOTAL FOR KAEDING & ASSOC., INC. $1,811.80
26546 KAR PRODUCTS SHOP SUPPLIES 9/28/99 548616 $76,83
TOTAL FOR KAR PRODUCTS $76.83
26547 MTI DISTRIBUTING CO EQUIP MAINT 9/28/99 1301357 $56,89
TOTAL FOR MTI DISTRIBUTING COMPANY $56.89
26548 MAC WAREHOUSE WEB SOFTWARE 9/28/99 P162156901 $296.40
TOTAL FOR MAC WAREHOUSE 5296.40
26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $47.61
26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $53.46
26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $95.22
26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $95.72
26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $101.27
. 26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $104.25
26549 MCLEOD USA COMMUNICATIONS 9/28/99 3420521 $553,91
TOTAL FOR MCLEOD USA 51,051.44
26550 MCLEOD USA PHONE UPGRADE 9/28/99 151983 $962.47
TOTAL FOR MCLEOD USA 5962.47
26551 METRO SALES, INC. DUPLICATOR INK LESS DELIVERY 9/28/99 40975A 1 $153,36
TOTAL FOR METRO SALES, INC. 5153.36
26552 METRO COUNCIL ENVI OCT SEWER TREATMENT 9/28/99 692401 $31,439,84
TOTAL FOR METRO COUNCIL ENHRONMENT 531,439.84
26553 MN SUN PUBLICATION COMP PLAN UPDATE LEGAL AD 9/28/99 256142 $31,20
26553 MN SUN PUBLICATION LEGAL AD-KEITH WATERS 9/28/99 253355 $41.60
TOTAL FOR MN SUN PUBLICATIONS $72.80
26554 MCES, YOUTH PROGR SUMMER SERVICES 9/28/99 1 $903.97
TOTAL FOR MCES, YOUTH PROGRAMS 5903.97
26555 MOUND-CITY OF 4TH OTR FIRE CONTRACT 9/28/99 797 $2,23725
TOTAL FOR MOUND-CITY OF $2,237.25
26556 MUNITECH, INC, OCT MAl NT 9/28/99 7300 $2,415.00
26556 MUNITECH, INC. OCT MAINT 9/28/99 7300 $4,485,00
>>1 -_._~ ..t~
Thursday, September 23, /999 Page 3 of6
Check # Vender Name Description Check Date Invoice # Amount
TOTAL FOR MUNlTECH,lNe. $6,900.00
26557 PAWS, CLAWS & HOOV SEPT SERV/AUG BOARDING 9/28/99 9/1/99 $857.33
TOTAL FOR PAWS, CLAWS & HOOVES PET $857.33
26558 POTTS, KENNETH N, AUGUST PROSECUTIONS 9/28/99 AUGUST $1,508.33
TOTAL FOR POTTS, KENNETH N. Sl,508.33
26559 LUBRICATION TECH, IN GREASE/OIL 9/28/99 174939-0 $321.95
TOTAL FOR LUBRlCATlONTECH, INC $321.95
26560 SHOREWOOD TREE R TREE REMOVAUHAULlNG 9/28/99 1541 $774,38
TOTAL FOR SHORE WOOD TREE RESlDENTlA $774.38
26561 SHOREWOOD TREE S HAUL BRUSH 9128/99 2383 $275.00
TOTAL FOR SHORE WOOD TREE SERVICE $275.00
26562 SHOREWOOD TRUE V WASP SPRAY 9/28/99 32047 $6,37
26562 SHOREWOOD TRUE V FENCE NAILS 9/28/99 32127 $3.17
26562 SHOREWOOD TRUE V KEYS 9128199 32093 $35,15
26562 SHOREWOOD TRUE V SUPPLIES 9/28199 32153 $2.32
TOTAL FOR SHOREWOOD TRUE VALUE $47.01
26563 SO LK MTKA PUB SAFE MAY/JUNE BOOKING FEE 9/28199 $368,06
. '26563 SO LK MTKA PUB SAFE OCTOBER BUDGET 9/28/99 100199 $40,789.70
TOTAL FOR SO LK MTKA PUB SAFETY DEP $41,157.76
26564 TMB CONSULTING INC. COMPUTER CONSULTING 9/28/99 1084A 1 $75,00
TOTAL FOR TMB CONSULTING INe. $75.00
26565 TNEMEC PAINT.SE WATER TOWER 9/28/99 10074023 $176,26
TOTAL FOR TNEMEC S176.26
26566 AT&T WIRELESS SERV AIRTIME 9/28/99 $12.47
26566 AT&T WIRELESS SERV AIRTIME 9/28/99 $31.22
26566 AT&T WIRELESS SERV AIRTIME 9/28199 $38.22
26566 AT&T WIRELESS SERV AIRTIME 9/28199 $70,65
26566 AT&T WIRELESS SERV AIRTIME 9/28199 $168.94
TOTAL FOR AT&T WIRELESS SERVICES $321.50
26567 US WEST COMMUNICATIONS 9128199 $50,89
TOTAL FOR US WEST $50.89
26568 NICCUM, LAWRENCE REIMB FOR PURCHASES 9/28/99 092099 $267,32
. 26568 NICCUM, LAWRENCE REIMB FOR PURCHASES 9/28/99 092099 $26,55
TOTAL FOR NICCUlrl, LA WRENCE $293.87
26569 BELLBOY CORPORATI LIQUOR 9/28/99 17270600 $808.85
26569 BELLBOY CORPORATI LIQUOR 9128199 17236200 $545,85
26569 BELLBOY CORPORATI LIQUOR 9128/99 17236100 $365.10
26569 BELLBOY CORPORA TI LIQUOR 9/28/99 17270700 $245.75
26569 BELLBOY CORPORATI LIQUOR 9/28199 17236300 $233.60
26569 BELLBOY CORPORA TI LIQUOR 9/28199 17194900 $140.45
26569 BELLBOY CORPORATI LIQUOR 9/28199 17194700 $166,80
TOTAL FOR BELLBOY CORPORATION S2,506.40
26570 BELLBOY BAR SUPPLY MISC 9128199 30428400 $133.26
26570 BELLBOY BAR SUPPLY SUPPLIES 9/28/99 30428500 $39.63
26570 BELLBOY BAR SUPPLY SUPPLIES 9128199 30456100 $113.70
26570 BELLBOY BAR SUPPLY SUPPLIES 9/28/99 30428300 $33,64
26570 BELLBOY BAR SUPPLY SUPPLIES 9/28/99 30428400 $22.16
26570 BELLBOY BAR SUPPLY MISC 9/28/99 30428500 $70.02
26570 BELLBOY BAR SUPPLY MISC 9/28/99 2190500 $69.00
26570 BELLBOY BAR SUPPL Y ~lISC 9/28/99 30428300 $45,64
26570 BELLBOY BAR SUPPLY MISC 9/28199 30462400 $27.33
'r' . S,A!!b- !ti!.1t_JiI!IlII!!:l:~..4' mIr..t......~__ ......
Thursday, September 23,1999 Page 4 of6
Check # Vender Name Description Check Date lnvoice # Amount
26570 BELLBOY BAR SUPPLY MiSe 9/28/99 2190700 $36,00
26570 BELLBOY BAR SUPPLY SUPPLIES 9/28/99 30462400 $140,79
26570 BELLBOY BAR SUPPLY Mise 9/28/99 2208600 $78,00
TOTAL FOR BELLBOY BAR SUPPLY $809.17
26571 GRIGGS, COOPER & C LIQUOR 9/28/99 104292 $3,093,09
26571 GRIGGS, COOPER & C WINE 9/28/99 104297 $1,440,86
26571 GRIGGS, COOPER & C WINE 9/28/99 104293 $783.13
26571 GRIGGS, COOPER & C WINE 9/28/99 104322 $536.94
26571 GRIGGS, COOPER & C WINE 9/28/99 101762 $487.40
26571 GRIGGS, COOPER & C WINE 9/28/99 101767 $404.02
26571 GRIGGS, COOPER & C WINE 9/28/99 101777 $308.87
26571 GRIGGS, COOPER & C MIse 9/28/99 104296 $50,85
26571 GRIGGS, COOPER & C LIQUOR 9/28/99 104296 $1,751,73
26571 GRIGGS, COOPER & C LIQUOR 9/28/99 101768 $1,544.38
26571 GRIGGS, COOPER & C LIQUOR 9/28/99 104321 $1,488.66
26571 GRIGGS, COOPER & C LIQUOR 9/28/99 101778 $1,150.06
26571 GRIGGS, COOPER & C LIQUOR 9/28/99 100961 $288.16
26571 GRIGGS, COOPER & C LIQUOR 9/28/99 100960 $204,78
26571 GRIGGS, COOPER & C LIQUOR 9/28/99 100985 $185.67
. 26571 GRIGGS, COOPER & C LIQUOR 9/28/99 102189 $105,40
26571 GRIGGS, COOPER & C LIQUOR 9/28/99 101763 $1,9~6.67
26571 GRIGGS, COOPER & C MIse 9/28/99 104292 $83.13
TOTAL FOR GRIGGS. COOPER & COMPANY 515,843.80
26572 JOHNSON BROS L1QU WINE 9/28/99 1017952 $262.00
26572 JOHNSON BROS L1QU WINE 9/28/99 1020339 $340.20
26572 JOHNSON BROS UQU WINE 9/28/99 1020338 $414,60
26572 JOHNSON BROS L1QU WINE 9/28(99 1017545 $555,29
26572 JOHNSON BROS L1QU WINE CREDIT 9/28/99 99967 ($51.40)
26572 JOHNSON BROS LIQU WINE 9/28/99 1020337 $791.10
26572 JOHNSON BROS L1QU LIQUOR 9/28/99 1017953 $404.80
26572 JOHNSON BROS L1QU WINE 9/28/99 1017543 $903,44
26572 JOHNSON BROS UQU WINE CREDIT 9/28/99 96342 ($166.80)
26572 JOHNSON BROS L1QU WINE 9/28/99 1017544 $1,035.08
26572 JOHNSON BROS L1QU LIQUOR 9/28/99 1021179 $70,85
26572 JOHNSON BROS L1QU WINE 9/28/99 1017953 $183,10
. 26572 JOHNSON BROS L1QU LIQUOR 9/28/99 1017951 $753.52
26572 JOHNSON BROS L1QU LIQUOR 9/28/99 1020338 $101.50
26572 JOHNSON BROS L1QU LIQUOR 9/28/99 1021177 $150.98
26572 JOHNSON BROS L1QU LIQUOR 9/28/99 1021178 $718.07
26572 JOHNSON BROS LIQU LIQUOR 9/28/99 1017952 $1,370,89
26572 JOHNSON BROS L1QU LIQUOR 9/28199 1015936 $2,551.18
26572 JOHNSON BROS L1QU WINE 9/28/99 1017951 $162.40
TOTAL FOR JOHNSON BROS LIQUOR CO. 510,550.80
26573 LAKE REGION VENDIN Mise 9/28199 7508 $217,68
26573 LAKE REGION VEND IN MIse 9/28199 7483 $430.61
26573 LAKE REGION VENDIN Mise 9/28199 7482 $582.59
26573 LAKE REGION VENDIN MISC 9/28199 7484 $1,236.15
26573 LAKE REGION VENDIN MIse 9/28/99 7509 $54.42
TOTAL FOR LAKE REGION VENDING 52,521.45
26574 LAKESHORE WEEKLY ADVERTISEMENT 9/28/99 17317 $124,00
26574 LAKE SHORE WEEKLY ADVERTISEMENT 9/28/99 17317 $124,00
26574 LAKESHORE WEEKLY ADVERTISEMENT 9/28/99 17317 $124,00
TOTAL FOR LAKESHORE WEEKLY NEWS $372.00
26575 MARLIN'S TRUCKING FREIGHT 9/28/99 $21,68
~~l.~lll. _.).~K fl ~.....1 ~t'2:~ a...:.llt.\A
Thursday, September 23, 1999 Page 5 of6
T
Thursday, September 23, 1999
,,ot,....4lA, 1 T'AW. IT 1 J_Cu.:.. - 'Ij;f .IIlr.l:all.l>.</.&~
Page 6 016
Payroll Register
Check # Last Name First Name MI Check Amt Check Date
214781 BASTYR CONNIE D 466,65 9/14/99
214782 BLECHTA RYAN C 42.95 9/14/99
214783 BROWN LA WRENCE A 1,677.]6 9/14/99
2]4784 BUHL DON 107,36 9/14/99
214785 BUHL SUSAN E 30Q.42 9!l4/99
214786 COLE ANGELA M 476,80 9/14/99
214787 DAVIS CHARLES S 920,82 9/14/99
214788 FLORA CHERI L 175.36 9/14/99
214789 GRAHN AMY L 57.13 9/14/99
214790 GROUT TWILA 'R 718,03 9/14/99
214791 HEBERT KATHLEEN A 601.89 9/14/99
214792 HELGESEN PATRICIA R 630.41 9/14/99
214793 HELLING PAMELA J 639.37 9/14/99
. 214794 HEURKlNS MARK K 299.43 9/14/99
214795 HOGAN ANN T 462.05 9/14/99
214796 HURM JAMES C 1,815.65 9/14/99
214797 JAKEL BRIAN D 48,03 9/14/99
214798 JENSEN JEFFREY A 229,47 9/14/99
214799 JOHNSON DENNIS D 950.07 9/14/99
214800 JOSEPHSON WILLIAM F 52.56 9/14/99
214801 KREGER KYMBERL Y K 178.15 9/14/99
214802 LAITERNER SUSAN M 400.13 9/14/99
214803 LUGOWSKI JOSEPH P 835.47 9/14/99
214804 LUND JASON R 159,10 9/14/99
214805 MARRON RUSSELL R 40.10 9/14/99
214806 MASON BRADLEY J 895,78 9/14/99
. 214807 MITL YNG ' SARA J 198,84 9/14/99
214808 NAAB THERESA L 664,18 9/14/99
214809 NICCUM LAWRENCE A 1,192,98 9/14/99
214810 NIELSEN BRADLEY J 958.79 9/14/99
214811 P AZANDAK. JOSEPH E 1,243.29 9/14/99
214812 POUNDER CHRISTOPHER J 982.60 9/14/99
214813 RANDALL DANIEL J 938.25 9/14/99
214814 ROLEK ALAN J 1,200.04 9/14/99
214815 RUTLEDGE PATRICK D 42.95 9/14/99
214816 SCHMID CHRISTOPHER E 496.23 9/14/99
214817 SCHNEEWIN JACQUELYN K 467.76 9/14/99
214818 SWANDBY DONALD R 992.03 9/14/99
Total of Checks 522,558.28
. Tuesday, September 14, 1999
Page 1 of1
City of Shorewood
Cashed Checks/Cleared Checks for the Month of February - April 2007
Claims Bank
Check Date Check # Amount Vendor Name Approval Date Cashed Date Stmt Date
02/02/07 43952 6.38 BARNES DISTRIBUTION 02/12/07 02/12/07 02/28/07
02/02/07 43953 21,622.00 BRUCE KOEHNEN BUILDER 02/12/07 02/07/07 02/28/07
02/02/07 43954 64.79 DAWSON, CRAIG 02/12/07 02/06/07 02/28/07
02/02/07 43955 476.00 DELL SERVICE SALES 02/12/07 02/06/07 02/28/07
02/02/07 43956 9.71 FORCE AMERICA, INC 02/12/07 02/06/07 02/28/07
02/02/07 43957 829.64 G & K SERVICES 02/12/07 02/06/07 02/28/07
02/02/07 43958 222.18 GRAINGER, INC 02/12/07 02/06/07 02/28/07
02/02/07 43959 801.60 GRIGGS, COOPER & COMPANY 02/12/07 02/07/07 02/28/07
02/02/07 43960 1,209.28 HAWKINS WATER TREATMENT 02/12/07 02/06/07 02/28/07
02/02/07 43961 1,003.02 J,J, TAYLOR DISTRIBUTING 02/12/07 02/09/07 02/28/07
02/02/07 43962 243.57 LANO EQUIPMENT, INC. 02/12/07 02/06/07 02/28/07
02/02/07 43963 200.00 MCFOA 02/12/07 02/15/07 02/28/07
02/02/07 43964 226.80 MIDWEST COCA-COLA EAGAN 02/12/07 02/05/07 02/28/07
02/02/07 43965 12.00 MINN NCPERS GROUP LIFE I 02/12/07 02/07/07 02/28/07
02/02/07 43966 57,03 MUZAK - NORTH CENTRAL 02/12/07 02/08/07 02/28/07
02/02/07 43967 146,00 NEW FRANCE WINE COMPANY 02/12/07 02/08/07 02/28/07
02/02/07 43968 119.67 NEXTEL COMMUNICATIONS 02/12/07 02/13/07 02/28/07
02/02/07 43969 167.51 OFFICE MAX CREDIT PLAN 02/12/07 02/08/07 02/28/07
02/02/07 43970 60.34 PAPER ROLL PRODUCTS 02/12/07 02/06/07 02/28/07
02/02/07 43971 1,967.06 QUALITY WINE & SPIRITS C 02/12/07 02/07/07 02/28/07
02/02/07 43972 358,95 QWEST DEX 02/12/07 02/09/07 02/28/07
02/02/07 43973 58,71 QWEST 02/12/07 02/08/07 02/28/07
02/02/07 43974 40.00 SCHMID, CHRISTOPHER 02/12/07 02/08/07 02/28/07
02/02/07 43975 232.65 SHOREWOOD TRUE VALUE 02/12/07 02/09/07 02/28/07
02/02/07 43976 335.06 SO LK MTKA POLICE DEPT 02/12/07 02/09/07 02/28/07
02/02/07 43977 31,84 THE LAKER & THE PIONEER 02/12/07 02/08/07 02/28/07
02/02/07 43978 950,00 THIES, A. KENNETH 02/12/07 03/12/07 03/30/07
02/02/07 43979 262,70 THORPE DISTRIBUTING CO 02/12/07 02/07/07 02/28/07
02/02/07 43980 421,90 TOTAL PRINTING SERVICES 02/12/07 02/07/07 02/28/07
02/02/07 43981 99.25 VERIZON WIRELESS 02/12/07 02/07/07 02/28/07
02/02/07 43982 2.30 WACONIA FARM SUPPLY 02/12/07 02/06/07 02/28/07
02/02/07 43983 10,060.25 WSB AND ASSOCIATES 02/12/07 02/07/07 02/28/07
02/02/07 43984 9,485.53 XCELENERGY 02/12/07 02/06/07 02/28/07
02/08/07 43985 2,700.00 ABDO, EICK & MEYERS, LLP 02/12/07 02/12/07 02/28/07
02/08/07 43986 273,92 AFSCME COUNCIL 5 02/12/07 02/14/07 02/28/07
02/08/07 43987 114,00 AMERICAN BOTTLING CO 02/12/07 02/13/07 02/28/07
02/08/07 43988 74.40 BERRY COFFEE CO 02/12/07 02/14/07 02/28/07
02/08/07 43989 671,94 BIFFS, INC. 02/12/07 02/13/07 02/28/07
02/08/07 43990 31.20 BURTON, BONNIE 02/12/07 02/15/07 02/28/07
02/08/07 43991 88.30 CINGULAR WIRELESS 02/12/07 02/16/07 02/28/07
02/08/07 43992 520.17 COVERALL OF THE TWIN CIT 02/12/07 02/12/07 02/28/07
02/08/07 43993 57,51 GATHERINGS AT EXCELSIOR 02/12/07 02/12/07 02/28/07
02/08/07 43994 1,638.48 ICMA RETIREMENT TRUST-30 02/12/07 02/13/07 02/28/07
02/08/07 43996 18.00 MAMA 02/12/07 02/13/07 02/28/07
02/08/07 43997 233.00 MARLIN'S TRUCKING 02/12/07 02/15/07 02/28/07
02/08/07 43998 346.24 MIDWEST MAILING SYSTEMS 02/12/07 02/12/07 02/28/07
02/08/07 43999 202.12 MN CHILD SUPPORT PMT CTR 02/12/07 02/13/07 02/28/07
02/08/07 44000 282.43 MN SUN PUBLICATIONS 02/12/07 02/12/07 02/28/07
02/08/07 44001 3,554.67 ORONO, CITY OF 02/12/07 03/12/07 03/30/07
02/08/07 44002 1,295.00 PAUL A. WALDRON & ASSOCI 02/12/07 02/14/07 02/28/07
Page 1 of 11
City of Shorewood
Cashed Checks/Cleared Checks for the Month of February - April 2007
Claims Bank
Check Date Check # Amount Vendor Name Approval Date Cashed Date 8tmt Date
02/08/07 44003 57,23 PAZANDAK, JOSEPH 02/12/07 02/16/07 02/28/07
02/08/07 44004 6,863,63 PERA 02/12/07 02/12/07 02/28/07
02/08/07 44005 750.00 POTTS, KENNETH N. 02/12/07 02/12/07 02/28/07
02/08/07 44006 2,041.93 QUALITY WINE & SPIRITS C 02/12/07 02/12/07 02/28/07
02/08/07 44007 188.67 QWEST 02/12/07 02/14/07 02/28/07
02/08/07 44008 160.99 SWANDBY, DONALD 02/12/07 02/21/07 02/28/07
02/08/07 44009 244.31 WASTE MANAGEMENT-TC WEST 02/12/07 02/15/07 02/28/07
02/08/07 44010 125.00 WELLS FARGO HEALTH BENEF 02/12/07 02/21/07 02/28/07
02/08/07 44011 4,311.43 WM, MUELLER & SONS, INC. 02/12/07 02/12/07 02/28/07
02/13/07 44012 39.95 ACTIVAR INDUSTRIAL PLAST 02/12/07 02/16/07 02/28/07
02/13/07 44013 1,500.00 ALLDA T A 02/12/07 02/22/07 02/28/07
02/13/07 44014 47.09 AMERICAN MESSAGING 02/12/07 02/21/07 02/28/07
02/13/07 44015 64.50 ARCTIC GLACIER INC 02/12/07 02/16/07 02/28/07
02/13/07 44016 47.30 BELLBOY BAR SUPPLY 02/12/07 02/15/07 02/28/07
02/13/07 44017 5,386,34 BELLBOY CORPORATION 02/12/07 02/15/07 02/28/07
02/13/07 44018 2,808.75 CENTER POINT ENERGY 02/12/07 02/20/07 02/28/07
02/13/07 44019 42.39 CULLIGAN BOTTLED WATER 02/12/07 02/20/07 02/28/07
02/13/07 44020 2,806.50 DAY DISTRIBUTING CO 02/12/07 02/16/07 02/28/07
02/13/07 44021 10.00 DEPT OF LABOR & INDUSTR 02/12/07 02/15/07 02/28/07
02/13/07 44022 134,70 GRAINGER, INC 02/12/07 02/16/07 02/28/07
02/13/07 44023 3,307,66 GRIGGS, COOPER & COMPANY 02/12/07 02/15/07 02/28/07
02/13/07 44024 441 .36 INTELLIGENT PRODUCTS INC 02/12/07 02/26/07 02/28/07
02/13/07 44025 6,279.65 J.J. TAYLOR DISTRIBUTING 02/12/07 02/21/07 02/28/07
02/13/07 44026 5,521.61 JOHNSON BROS LIQUOR CO 02/12/07 02/15/07 02/28/07
02/13/07 44027 408.99 KREMER SPRING & ALlGNMEN 02/12/07 02/15/07 02/28/07
02/13/07 44028 381.86 LOCATORS & SUPPLIES INC 02/12/07 02/16/07 02/28/07
02/13/07 44029 1,354.40 MARK VII 02/12/07 02/15/07 02/28/07
02/13/07 44030 1,058.79 MCLEOD USA 02/12/07 02/16/07 02/28/07
02/13/07 44031 210.80 MIDWEST COCA-COLA EAGAN 02/12/07 02/15/07 02/28/07
02/13/07 44032 334.45 OFFICE DEPOT 02/12/07 02/20/07 02/28/07
02/13/07 44033 2,329.29 PAUSTIS & SONS 02/12/07 02/02/07 02/28/07
02/13/07 44034 2,224.04 PHILLIPS WINE & SPIRITS 02/12/07 02/15/07 02/28/07
02/13/07 44035 67,980.00 SO LK MTKA POLICE DEPT 02/12/07 02/14/07 02/28/07
02/13/07 44036 128.00 SPECIALTY WINES & BEVERA 02/12/07 02/15/07 02/28/07
02/13/07 44037 2,101.23 SPEEDWAY SUPERAMERICA LL 02/12/07 02/20/07 02/28/07
02/13/07 44038 54.08 T-MOBILE 02/12/07 02/22/07 02/28/07
02/13/07 44039 7,317.43 THORPE DISTRIBUTING CO 02/12/07 02/15/07 02/28/07
02/13/07 44040 478,90 WINE COMPANY (THE) 02/12/07 02/20/07 02/28/07
02/13/07 44041 1 ,192.50 WINE MERCHANTS 02/12/07 02/15/07 02/28/07
02/13/07 44042 1,074.25 XCEL ENERGY 02/12/07 02/16/07 02/28/07
02/08/07 44043 250.00 LEAGUE OF MN CITIES INS 02/12/07 02/12/07 02/28/07
02/15/07 44044 654,00 AMERICAN ENGINEERING 02/26/07 02/21/07 02/28/07
02/15/07 44045 78.34 BATTERIES PLUS 02/26/07 03/06/07 03/30/07
02/15/07 44046 234.70 CARQUEST AUTO PARTS 02/26/07 02/23/07 02/28/07
02/15/07 44047 74,56 CLAREY'S SAFETY EQUIPMEN 02/26/07 02/20/07 02/28/07
02/15/07 44048 172.69 DURABLE COMPONENT TECH 02/26/07 02/23/07 02/28/07
02/15/07 44049 36,503.63 EUREKA CONSTRUCTION 02/26/07 02/21/07 02/28/07
02/15/07 44050 194,85 GOPHER STATE ONE-CALL, I 02/26/07 02/22/07 02/28/07
02/15/07 44051 95.32 KINKO'S 02/26/07 02/21/07 02/28/07
02/15/07 44052 640.53 MACQUEEN EQUIPMENT, INC. 02/26/07 02/21/07 02/28/07
Page 2 of 11
City of Shorewood
Cashed Checks/Cleared Checks for the Month of February - April 2007
Claims Bank
Check Date Check # Amount Vendor Name Approval Date Cashed Date Stmt Date
02/15/07 44053 31.59 MENARDS 02/26/07 02/21/07 02/28/07
02/15/07 44054 315.00 MN SUN PUBLICATIONS 02/26/07 02/21/07 02/28/07
02/15/07 44055 2,810.58 MORTON SALT 02/26/07 02/21/07 02/28/07
02/15/07 44056 25.00 MUNICI-PALS 02/26/07 03/12/07 03/30/07
02/15/07 44057 721.00 POTTS, KENNETH N. 02/26/07 02/23/07 02/28/07
02/15/07 44058 3,041.47 QUALITY WINE & SPIRITS C 02/26/07 02/21/07 02/28/07
02/15/07 44059 441 .85 QWEST 02/26/07 02/22/07 02/28/07
02/15/07 44060 198.36 SHOREWOOD TRUE VALUE 02/26/07 02/22/07 02/28/07
02/15/07 44061 15.17 UPS 02/26/07 02/21/07 02/28/07
02/15/07 44062 6,472.80 WASTE MGMT-TC WEST 02/26/07 02/22/07 02/28/07
02/15/07 44063 138.20 WESTSIDE WHOLESALE TIRE 02/26/07 02/21/07 02/28/07
02/15/07 44064 480.00 WORLD CLASS WINES, INC 02/26/07 02/21/07 02/28/07
02/22/07 44065 408.00 AFSCME DELTA DENTAL 02/26/07 03/07/07 03/30/07
02/22/07 44066 59.60 AMERICAN BOTTLING CO 02/26/07 02/27/07 02/28/07
02/22/07 44067 170,00 ANDERSON, KRISTI B. 02/26/07 02/27/07 02/28/07
02/22/07 44068 133,30 BIFFS, INC, 02/26/07 02/27/07 02/28/07
02/22/07 44069 50.30 DAWSON, CRAIG 02/26/07 02/26/07 02/28/07
02/22/07 44070 879.80 DELTA DENTAL 02/26/07 02/27/07 02/28/07
02/22/07 44071 213.30 HD SUPPLY WATERWORKS, LT 02/26/07 02/27/07 02/28/07
02/22/07 44072 13,712,60 HEALTHPARTNERS 02/26/07 02/26/07 02/28/07
02/22/07 44073 34.40 HENN CTY INFO TECHNOLOGY 02/26/07 03/01/07 03/30/07
02/22/07 44074 1,638.48 ICMA RETIREMENT TRUST-30 02/26/07 02/27/07 02/28/07
02/22/07 44075 3,805.00 LEONARD, STREET & DIENAR 02/26/07 02/26/07 02/28/07
02/22/07 44076 113.85 LOCAL LINK USA BUSINESS 02/26/07 02/28/07 02/28/07
02/22/07 44077 323.92 LUGOWSKI, JOSEPH 02/26/07 03/14/07 03/30/07
02/22/07 44078 247.50 METRO COUNCIL ENV.(SAC) 02/26/07 02/27/07 02/28/07
02/22/07 44079 47,811.41 METRO COUNCIL ENVMT(WAST 02/26/07 02/26/07 02/28/07
02/22/07 44080 150.40 MIDWEST COCA-COLA EAGAN 02/26/07 02/26/07 02/28/07
02/22/07 44081 202.12 MN CHILD SUPPORT PMT CTR 02/26/07 02/27/07 02/28/07
02/22/07 44082 40.92 MTI DISTRIBUTING COMPANY 02/26/07 02/26/07 02/28/07
02/22/07 44083 32.79 PANCHYSHYN, JEAN 02/26/07 02/28/07 02/28/07
02/22/07 44084 6,925.34 PERA 02/26/07 02/26/07 02/28/07
02/22/07 44085 526.16 QUALITY WINE & SPIRITS C 02/26/07 02/26/07 02/28/07
02/22/07 44086 383.56 REED BUSINESS INFORMATIO 02/26/07 03/01/07 03/30/07
02/22/07 44087 196.24 SAM'S CLUB 02/26/07 03/01/07 03/30/07
02/22/07 44088 5.25 SCHWAAB,INC 02/26/07 02/27/07 02/28/07
02/22/07 44089 465,00 SENIOR COMMUNITY SERVICE 02/26/07 03/01/07 03/30/07
02/22/07 44090 7,173,14 SHOREWOOD VILLAGE SIC 02/26/07 03/07/07 03/30/07
02/22/07 44091 1,650.13 UNUM LIFE INSURANCE CO 02/26/07 02/27/07 02/28/07
02/22/07 44092 5,605.30 WATERFORD LLP 02/26/07 03/07/07 03/30/07
02/22/07 44093 125.00 WELLS FARGO HEALTH BENEF 02/26/07 03/02/07 03/30/07
02/27/07 44094 143,65 ACTIVAR INDUSTRIAL PLAST 02/26/07 03/02/07 03/30/07
02/27/07 44095 220,00 ADVANCED IMAGING SOLUTIO 02/26/07 02/28/07 02/28/07
02/27/07 44096 418.00 AMERICAN PLANNING ASSOC. 02/26/07 03/05/07 03/30/07
02/27/07 44097 80.65 ARCTIC GLACIER INC 02/26/07 03/02/07 03/30/07
02/27/07 44098 139.41 BARNES DISTRIBUTION 02/26/07 03/06/07 03/30/07
02/27/07 44099 177.61 BELLBOY BAR SUPPLY 02/26/07 03/02/07 03/30/07
02/27/07 44100 9,916,78 BELLBOY CORPORATION 02/26/07 03/02/07 03/30/07
02/27/07 44101 2,953.95 DAY DISTRIBUTING CO 02/26/07 03/05/07 03/30/07
02/27/07 44102 405.32 ESRI, INC. 02/26/07 03/02/07 03/30/07
Page 3 of 11
City of Shorewood
Cashed Checks/Cleared Checks for the Month of February - April 2007
Claims Bank
Check Date Check # Amount Vendor Name Approval Date Cashed Date Stmt Date
02/27/07 44103 32.00 EXTREME BEVERAGE 02/26/07 03/07/07 03/30/07
02/27/07 44104 4,578.08 GRIGGS, COOPER & COMPANY 02/26/07 03/01/07 03/30/07
02/27/07 44105 267.96 HSM ELECTRONIC PROTECTIO 02/26/07 03/05/07 03/30/07
02/27/07 44106 5,524.45 J,J. TAYLOR DISTRIBUTING 02/26/07 03/06/07 03/30/07
02/27/07 44107 10,553.88 JOHNSON BROS LIQUOR CO 02/26/07 03/01/07 03/30/07
02/27/07 44108 101.00 LAB SAFETY SUPPLY INC 02/26/07 03/05/07 03/30/07
02/27/07 44109 276.93 LUBRICATION TECH, INC 02/26/07 03/01/07 03/30/07
02/27/07 44110 58.00 MAMA 02/26/07 03/08/07 03/30/07
02/27/07 44111 5,455.76 MARK VII 02/26/07 03/01/07 03/30/07
02/27/07 44112 165.00 MARLIN'S TRUCKING 02/26/07 03/09/07 03/30/07
02/27/07 44113 144.00 MIDWEST COCA-COLA EAGAN 02/26/07 02/26/07 02/28/07
02/27/07 44114 472.08 OFFICE DEPOT 02/26/07 03/05/07 03/30/07
02/27/07 44115 1,715,52 PAUSTIS & SONS 02/26/07 03/01/07 03/30/07
02/27/07 44116 8,728.18 PHILLIPS WINE & SPIRITS 02/26/07 03/01/07 03/30/07
02/27/07 44117 248,80 QWEST DEX 02/26/07 03/05/07 03/30/07
02/27/07 44118 243.00 RUMPCA CO INC 02/26/07 03/01/07 03/30/07
02/27/07 44119 82.00 SPECIALTY WINES & BEVERA 02/26/07 03/01/07 03/30/07
02/27/07 44120 4,334.98 THORPE DISTRIBUTING CO 02/26/07 03/02/07 03/30/07
02/27/07 44121 210.00 TWIN CITY WATER CLINIC 02/26/07 03/20/07 03/30/07
02/27/07 44122 2,972,60 WINE MERCHANTS 02/26/07 03/01/07 03/30/07
03/01/07 44123 26,90 A-1 MINNETONKA RENTAL 03/12/07 03/08/07 03/30/07
03/01/07 44124 172.11 ANCHOR PAPER COMPANY 03/12/07 03/06/07 03/30/07
03/01/07 44125 732.96 CITIES DIGITAL INC, 03/12/07 03/08/07 03/30/07
03/01/07 44126 496.00 MIDWEST MAILING SYSTEMS 03/12/07 03/06/07 03/30/07
03/01/07 44127 78,66 MN SUN PUBLICATIONS 03/12/07 03/07/07 03/30/07
03/01/07 44128 1,708,33 POTTS, KENNETH N. 03/12/07 03/08/07 03/30/07
03/01/07 44129 2,716.80 QUALITY WINE & SPIRITS C 03/12/07 03/07/07 03/30/07
03/01/07 44130 110.15 QWEST DEX 03/12/07 03/08/07 03/30/07
03/01/07 44131 58.76 QWEST 03/12/07 03/07/07 03/30/07
03/01/07 44132 40.00 SCHMID, CHRISTOPHER 03/12/07 03/08/07 03/30/07
03/01/07 44134 1,625.00 TOTAL REGISTER SYSTEMS 03/12/07 03/07/07 03/30/07
03/01/07 44135 98.59 VERIZON WIRELESS 03/12/07 03/06/07 03/30/07
03/01/07 44136 9,626.97 XCELENERGY 03/12/07 03/06/07 03/30/07
03/08/07 44137 7.42 ACTIVAR INDUSTRIAL PLAST 03/12/07 03/12/07 03/30/07
03/08/07 44138 119.97 ADVANCED IMAGING SOLUTIO 03/12/07 03/13/07 03/30/07
03/08/07 44139 273.92 AFSCME COUNCIL 5 03/12/07 03/16/07 03/30/07
03/08/07 44140 47.05 AMERICAN MESSAGING 03/12/07 03/14/07 03/30/07
03/08/07 44141 200.00 ANDERSON, KRISTI B. 03/12/07 03/14/07 03/30/07
03/08/07 44142 10,67 BAILEY, BOYD 03/12/07 03/12/07 03/30/07
03/08/07 44143 67.15 BERRY COFFEE CO 03/12/07 03/14/07 03/30/07
03/08/07 44144 671.78 BIFFS, INC. 03/12/07 03/12/07 03/30/07
03/08/07 44145 184.95 BROWN, LAWRENCE 03/12/07
03/08/07 44146 160.40 CARQUEST AUTO PARTS 03/12/07 03/14/07 03/30/07
03/08/07 44147 366.91 CINGULAR WIRELESS 03/12/07 03/19/07 03/30/07
03/08/07 44148 2,857.50 COMMUNITY REC RESOURCES 03/12/07 03/12/07 03/30/07
03/08/07 44149 521.07 COVERALL OF THE TWIN CIT 03/12/07 03/12/07 03/30/07
03/08/07 44150 465.00 EGAN-MCKAY ELECTRICAL 03/12/07 03/12/07 03/30/07
03/08/07 44151 1,094.61 G & K SERVICES 03/12/07 03/14/07 03/30/07
03/08/07 44152 110.92 GATHERINGS AT EXCELSIOR 03/12/07 03/12/07 03/30/07
03/08/07 44153 60.00 HAWKINS WATER TREATMENT 03/12/07 03/12/07 03/30/07
Page 4 of 11
City of Shorewood
Cashed Checks/Cleared Checks for the Month of February - April 2007
Claims Bank
Check Date Check # Amount Vendor Name Approval Date Cashed Date Stmt Date
03/08/07 44154 457.62 HERMEL WHOLESALE 03/12/07 03/13/07 03/30/07
03/08/07 44155 160.30 HOHENSTEINS INC 03/12/07 03/13/07 03/30/07
03/08/07 44156 1,638.47 ICMA RETIREMENT TRUST-30 03/12/07 03/13/07 03/30/07
03/08/07 44157 2,779.00 LEAGUE OF MN CITIES INS 03/12/07 03/12/07 03/30/07
03/08/07 44158 3,895.00 LEONARD, STREET & DIENAR 03/12/07 03/12/07 03/30/07
03/08/07 44159 23.30 MACQUEEN EQUIPMENT, INC, 03/12/07 03/12/07 03/30/07
03/08/07 44160 340.48 METRO SALES, INC. 03/12/07 03/12/07 03/30/07
03/08/07 44161 202.12 MN CHILD SUPPORT PMT CTR 03/12/07 03/12/07 03/30/07
03/08/07 44162 22.00 MN DEPT OF PUB SAFETY 03/12/07 03/20/07 03/30/07
03/08/07 44163 12.00 MINN NCPERS GROUP LIFE I 03/12/07 03/14/07 03/30/07
03/08/07 44164 57.03 MUZAK - NORTH CENTRAL 03/12/07 03/15/07 03/30/07
03/08/07 44165 128.24 NEXTEL COMMUNICATIONS 03/12/07 03/23/07 03/30/07
03/08/07 44166 76.72 NORTHERN TOOL & EQUIP CO 03/12/07 03/14/07 03/30/07
03/08/07 44167 1,777.25 ORONO, CITY OF 03/12/07 03/27/07 03/30/07
03/08/07 44168 216,80 PAZANDAK, JOSEPH 03/12/07 03/12/07 03/30/07
03/08/07 44169 7,199,63 PERA 03/12/07 03/12/07 03/30/07
03/08/07 44170 3,591.42 QUALITY WINE & SPIRITS C 03/12/07 03/12/07 03/30/07
03/08/07 44171 68,156.67 SO LK MTKA POLICE DEPT 03/12/07 03/14/07 03/30/07
03/08/07 44172 71.64 THE LAKE & THE PIONEER 03/12/07 03/12/07 03/30/07
03/08/07 44173 1,066,50 TONG EN'S TREE SERVICE 03/12/07 03/12/07 03/30/07
03/08/07 44174 1,349,83 TOTAL PRINTING SERVICES 03/12/07 03/12/07 03/30/07
03/08/07 44175 145.00 WACONIA FARM SUPPLY 03/12/07 03/13/07 03/30/07
03/08/07 44176 245.92 WASTE MANAGEMENT-TC WEST 03/12/07 03/15/07 03/30/07
03/08/07 441 77 6,472.80 WASTE MGMT-TC WEST 03/12/07 03/14/07 03/30/07
03/08/07 44178 125.00 WELLS FARGO HEALTH BENEF 03/12/07 03/15/07 03/30/07
03/08/07 44179 2,174,23 WM. MUELLER & SONS, INC, 03/12/07 03/12/07 03/30/07
03/08/07 44180 216.00 WORLD CLASS WINES, INC 03/12/07 03/12/07 03/30/07
03/08/07 44181 10,132.75 WSB AND ASSOCIATES 03/12/07 03/13/07 03/30/07
03/13/07 44182 84.14 BELLBOY BAR SUPPLY 03/12/07 03/16/07 03/30/07
03/13/07 44183 3,968.23 BELLBOY CORPORATION 03/12/07 03/16/07 03/30/07
03/13/07 44184 1,773.21 DAY DISTRIBUTING CO 03/12/07 03/15/07 03/30/07
03/13/07 44185 298.83 DELEGARD TOOL CO 03/12/07 03/19/07 03/30/07
03/13/07 44186 50.00 DOCUMENT DESTRUCTION SVC 03/12/07 03/16/07 03/30/07
03/13/07 44187 32.00 EXTREME BEVERAGE 03/12/07 03/19/07 03/30/07
03/13/07 44188 42.09 GRAINGER, INC 03/12/07 03/16/07 03/30/07
03/13/07 44189 121.75 GRAPE BEGINNINGS, INC 03/12/07 03/15/07 03/30/07
03/13/07 44190 3,186,10 GRIGGS, COOPER & COMPANY 03/12/07 03/15/07 03/30/07
03/13/07 44191 2,121,51 J.J. TAYLOR DISTRIBUTING 03/12/07 03/20/07 03/30/07
03/13/07 44192 2,768.06 JOHNSON BROS LIQUOR CO 03/12/07 03/15/07 03/30/07
03/13/07 44193 43.33 KUSTOM SIGNALS, INC 03/12/07 03/16/07 03/30/07
03/13/07 44194 2,364.46 MARK VII 03/12/07 03/15/07 03/30/07
03/13/07 44195 393,00 MARLIN'S TRUCKING 03/12/07 03/23/07 03/30/07
03/13/07 44196 1,058.12 MCLEOD USA 03/12/07 03/16/07 03/30/07
03/13/07 44197 63.88 MENARDS 03/12/07 03/19/07 03/30/07
03/13/07 44198 8,291.25 METRO COUNCIL ENV.(SAC) 03/12/07 03/16/07 03/30/07
03/13/07 44199 345.98 MIDWEST MAILING SYSTEMS 03/12/07 03/15/07 03/30/07
03/13/07 44200 85.18 MINNETONKA-CITY OF 03/12/07 03/16/07 03/30/07
03/13/07 44201 185.48 OFFICE DEPOT 03/12/07 03/19/07 03/30/07
03/13/07 44202 166.91 PAM OIL, INC. 03/12/07 03/19/07 03/30/07
03/13/07 44203 183.00 PAT KERNS WINE MERCHANTS 03/12/07 03/20/07 03/30/07
Page 5 of 11
City of Shorewood
Cashed Checks/Cleared Checks for the Month of February - April 2007
Claims Bank
Check Date Check # Amount Vendor Name Approval Date Cashed Date Stmt Date
03/13/07 44204 2,242.03 PAUSTIS & SONS 03/12/07 03/15/07 03/30/07
03/13/07 44205 5,282.53 PHILLIPS WINE & SPIRITS 03/12/07 03/15/07 03/30/07
03/13/07 44206 1,708,33 POTTS, KENNETH N. 03/12/07 03/15/07 03/30/07
03/13/07 44207 1,218,99 PURCHASE POWER 03/12/07 11/14/00 03/30/07
03/13/07 44208 188.84 QWEST 03/12/07 03/19/07 03/30/07
03/13/07 44209 62,377.00 SO LK MTKA POLICE DEPT 03/12/07 04/25/07 04/30/07
03/13/07 44210 2,196.41 SPEEDWAY SUPERAMERICA LL 03/12/07 03/19/07 03/30/07
03/13/07 44211 54,08 T-MOBILE 03/12/07 03/20/07 03/30/07
03/13/07 44212 6,044.03 THORPE DISTRIBUTING CO 03/12/07 03/16/07 03/30/07
03/13/07 44213 235,20 WINE COMPANY (THE) 03/12/07 03/21/07 03/30/07
03/13/07 44214 2,278,50 WINE MERCHANTS 03/12/07 03/15/07 03/30/07
03/13/07 44215 641,62 XCELENERGY 03/12/07 03/16/07 03/30/07
03/15/07 44216 170,00 ANDERSON, KRISTI B. 03/26/07 03/21/07 03/30/07
03/15/07 44217 90.20 GOPHER STATE ONE-CALL, I 03/26/07 03/21/07 03/30/07
03/15/07 44218 192.00 HEWLETT-PACKARD COMPANY 03/26/07 03/21/07 03/30/07
03/15/07 44219 309.00 LINCOLN MARKETING 03/26/07 03/21/07 03/30/07
03/15/07 44220 70.80 MIDWEST COCA-COLA EAGAN 03/26/07 03/19/07 03/30/07
03/15/07 44221 250,00 MN LANDSCAPE ARBORETUM 03/26/07 03/23/07 03/30/07
03/15/07 44222 23.00 MPCA 03/26/07 03/23/07 03/30/07
03/15/07 44223 319.66 PANCHYSHYN, JEAN 03/26/07 03/21/07 03/30/07
03/15/07 44224 1,464.33 QUALITY WINE & SPIRITS C 03/26/07 03/19/07 03/30/07
03/15/07 44225 442.41 QWEST 03/26/07 03/21/07 03/30/07
03/15/07 44226 100.00 ROGERS, DON 03/26/07 03/20/07 03/30/07
03/15/07 44227 6,500,00 SENIOR COMMUNITY SERVICE 03/26/07 03/29/07 03/30/07
03/15/07 44228 111.19 SWANDBY, DONALD 03/26/07 03/23/07 03/30/07
03/15/07 44229 1,147.50 WSB AND ASSOCIATES 03/26/07 03/20/07 03/30/07
03/22/07 44230 3,497.28 CENTER POINT ENERGY 03/26/07 03/28/07 03/30/07
03/22/07 44231 34.40 HENN CTY INFO TECHNOLOGY 03/26/07 03/29/07 03/30/07
03/22/07 44232 490.55 HENN CTY TREASURER 03/26/07 03/26/07 03/30/07
03/22/07 44233 1,638.48 ICMA RETIREMENT TRUST-30 03/26/07 03/27/07 03/30/07
03/22/07 44234 190.00 IIMC 03/26/07 04/16/07 04/30/07
03/22/07 44235 500.00 LEAGUE OF MN CITIES INS 03/26/07 03/26/07 03/30/07
03/22/07 44236 125,00 LEAGUE OF MN CITIES 03/26/07 03/26/07 03/30/07
03/22/07 44237 174.49 MENARDS 03/26/07 03/28/07 03/30/07
03/22/07 44238 495.58 MIDWEST MAILING SYSTEMS 03/26/07 03/26/07 03/30/07
03/22/07 44239 202.12 MN CHILD SUPPORT PMT CTR 03/26/07 03/26/07 03/30/07
03/22/07 44240 5,634.65 MORTON SALT 03/26/07 03/27/07 03/30/07
03/22/07 44241 571.54 NIELSEN, BRADLEY 03/26/07 03/28/07 03/30/07
03/22/07 44243 70.10 PEPSI COLA COMPANY 03/26/07 03/26/07 03/30/07
03/22/07 44244 6,793.45 PERA 03/26/07 03/26/07 03/30/07
03/22/07 44245 2,024.67 QUALITY WINE & SPIRITS C 03/26/07 03/26/07 03/30/07
03/22/07 44246 65.62 SAM'S CLUB 03/26/07 03/20/07 03/30/07
03/22/07 44247 74,80 SHOREWOOD TRUE VALUE 03/26/07 03/28/07 03/30/07
03/22/07 44248 161.20 SO LK MTKA POLICE DEPT 03/26/07 03/29/07 03/30/07
03/22/07 44249 260.00 U OF M (MMCI) 03/26/07 03/28/07 03/30/07
03/22/07 44250 125,00 WELLS FARGO HEALTH BENEF 03/26/07 04/02/07 04/30/07
03/22/07 44251 20.50 WESTSIDE WHOLESALE TIRE 03/26/07 03/27/07 03/30/07
03/22/07 44252 212.88 XCELENERGY 03/26/07 03/27/07 03/30/07
03/22/07 44253 120.00 BURTON, BONNIE 03/26/07 03/26/07 03/30/07
03/27/07 44254 49.49 ACTIVAR INDUSTRIAL PLAST 03/26/07 03/30/07 03/30/07
Page 6 of 11
City of Shorewood
Cashed Checks/Cleared Checks for the Month of February - April 2007
Claims Bank
Check Date Check # Amount Vendor Name Approval Date Cashed Date Stmt Date
03/27/07 44255 220.00 ADVANCED IMAGING SOLUTIO 03/26/07 03/28/07 03/30/07
03/27/07 44256 408.00 AFSCME DELTA DENTAL 03/26/07 04/09/07 04/30/07
03/27/07 44257 27.40 ARCTIC GLACIER INC 03/26/07 03/30/07 03/30/07
03/27/07 44258 77,30 BELLBOY BAR SUPPLY 03/26/07 03/29/07 03/30/07
03/27/07 44259 10,347,26 BELLBOY CORPORATION 03/26/07 03/29/07 03/30/07
03/27/07 44260 469,36 CUSTOM HOSE TECH INC, 03/26/07 03/30/07 03/30/07
03/27/07 44261 5,239,82 DAY DISTRIBUTING CO 03/26/07 03/30/07 03/30/07
03/27/07 44262 879,80 DELTA DENTAL 03/26/07 03/30/07 03/30/07
03/27/07 44263 11,499.00 E,H RENNER & SON'S 03/26/07 03/30/07 03/30/07
03/27/07 44264 114,04 GRAINGER, INC 03/26/07 04/02/07 04/30/07
03/27/07 44265 219,50 GRAPE BEGINNINGS, INC 03/26/07 03/30/07 03/30/07
03/27/07 44266 8,149.57 GRIGGS, COOPER & COMPANY 03/26/07 03/29/07 03/30/07
03/27/07 44267 13,261.90 HEALTHPARTNERS 03/26/07 03/29/07 03/30/07
03/27/07 44268 200.00 HENN CO TREASURER 03/26/07 04/02/07 04/30/07
03/27/07 44269 2,533.05 J,J. TAYLOR DISTRIBUTING 03/26/07 04/03/07 04/30/07
03/27/07 44270 10,4 75,32 JOHNSON BROS UOUORCO 03/26/07 03/29/07 03/30/07
03/27/07 44271 7,525,75 LK MTKA CONSERVATION DIS 03/26/07 04/02/07 04/30/07
03/27/07 44272 113.85 LOCAL UNK USA BUSINESS 03/26/07 03/30/07 03/30/07
03/27/07 44273 4,852.64 MARK VII 03/26/07 03/29/07 03/30/07
03/27/07 44274 141.00 MARUN'S TRUCKING 03/26/07 04/05/07 04/30/07
03/27/07 44275 47,811.41 METRO COUNCIL ENVMT(WAST 03/26/07 03/30/07 03/30/07
03/27/07 44276 170,80 MIDWEST COCA-COLA EAGAN 03/26/07 03/29/07 03/30/07
03/27/07 44277 400,00 MIDWEST TAPE & RIBBON IN 03/26/07 03/30/07 03/30/07
03/27/07 44278 5,814,00 MOUND-CITY OF 03/26/07 03/29/07 03/30/07
03/27/07 44279 4.35 OFFICE DEPOT 03/26/07 04/02/07 04/30/07
03/27/07 44280 127.89 PAM OIL, INC. 03/26/07 03/30/07 03/30/07
03/27/07 44281 2,744.66 PAUSTIS & SONS 03/26/07 03/29/07 03/30/07
03/27/07 44282 6,169,73 PHILUPS WINE & SPIRITS 03/26/07 03/29/07 03/30/07
03/27/07 44283 328.48 PITNEY BOWES CREDIT CORP 03/26/07 04/02/07 04/30/07
03/27/07 44284 248.80 OWEST 03/26/07 04/02/07 04/30/07
03/27/07 44285 7,646.45 SHOREWOOD VILLAGE SIC 03/26/07 04/03/07 04/30/07
03/27/07 44286 17,20 SO LK MTKA POUCE DEPT 03/26/07 03/29/07 03/30/07
03/27/07 44287 1,532,00 TECHIES 03/26/07 03/30/07 03/30/07
03/27/07 44288 6,411,19 THORPE DISTRIBUTING CO 03/26/07 03/30/07 03/30/07
03/27/07 44289 80,00 TWIN CITY WATER CUNIC 03/26/07 04/10/07 04/30/07
03/27/07 44290 1,409.59 UNUM UFE INSURANCE CO 03/26/07 04/03/07 04/30/07
03/27/07 44291 98.50 VERIZON WIRELESS 03/26/07 04/03/07 04/30/07
03/27/07 44292 426.00 WINE COMPANY (THE) 03/26/07 04/02/07 04/30/07
03/27/07 44293 1,432.00 WINE MERCHANTS 03/26/07 03/29/07 03/30/07
03/27/07 44294 932.94 ZARNOTH BRUSH WORKS, INC 03/26/07 04/02/07 04/30/07
03/29/07 44295 192.80 COCA-COLA BOTTUNG COMPANY 04/09/07 04/03/07 04/30/07
03/29/07 44296 605.00 COMPLETE HEUCOPTERS, IN 04/09/07 04/04/07 04/30/07
03/29/07 44297 639.00 DELEGARD TOOL CO 04/09/07 04/02/07 04/30/07
03/29/07 44298 843.40 G & K SERVICES 04/09/07 04/03/07 04/30/07
03/29/07 44299 60.00 HAWKINS WATER TREATMENT 04/09/07 04/02/07 04/30/07
03/29/07 44300 16.00 HENNEPIN COUNTY TREASURE 04/09/07 04/05/07 04/30/07
03/29/07 44301 25.00 LEAGUE OF MN CITIES 04/09/07 04/09/07 04/30/07
03/29/07 44302 5.30 MENARDS 04/09/07 04/03/07 04/30/07
03/29/07 44303 12.00 MINN NCPERS GROUP UFE I 04/09/07 04/04/07 04/30/07
03/29/07 44304 100.10 MN SUN PUBUCATIONS 04/09/07 04/02/07 04/30/07
Page 7 of 11
City of Shorewood
Cashed Checks/Cleared Checks for the Month of February - April 2007
Claims Bank
Check Date Check # Amount Vendor Name Approval Date Cashed Date Stmt Date
03/29/07 44305 102.34 PAZANDAK, JOSEPH 04/09/07 04/02/07 04/30/07
03/29/07 44306 286,56 POMMER COMPANY, INC. 04/09/07 04/03/07 04/30/07
03/29/07 44307 1,255,69 QUALITY WINE & SPIRITS C 04/09/07 04/02/07 04/30/07
03/29/07 44308 110,15 QWEST DEX 04/09/07 04/05/07 04/30/07
03/29/07 44309 58,76 QWEST 04/09/07 04/05/07 04/30/07
03/29/07 44310 40,00 SCHMID, CHRISTOPHER 04/09/07 04/02/07 04/30/07
03/29/07 44311 65.75 SHOREWOOD TRUE VALUE 04/09/07 04/04/07 04/30/07
03/29/07 44312 79.60 THE LAKE & THE PIONEER 04/09/07 04/02/07 04/30/07
03/29/07 44313 7,006.63 WATERFORD LLP 04/09/07 04/06/07 04/30/07
03/29/07 44314 54,34 WESTSIDE WHOLESALE TIRE 04/09/07 04/03/07 04/30/07
03/29/07 44315 9,370.01 XCELENERGY 04/09/07 04/03/07 04/30/07
03/29/07 44316 71.69 ZIEGLER, INC. 04/09/07 04/02/07 04/30/07
04/05/07 44317 67.70 ADAM'S PEST CONTROL, INC 04/09/07 04/12/07 04/30/07
04/05/07 44318 273.92 AFSCME COUNCIL 5 04/09/07 04/18/07 04/30/07
04/05/07 44320 100.00 AHLSTROM, SANDY 04/09/07 04/17/07 04/30/07
04/05/07 44321 47.14 AMERICAN MESSAGING 04/09/07 04/17/07 04/30/07
04/05/07 44322 96.05 ARCTIC GLACIER INC 04/09/07 04/13/07 04/30/07
04/05/07 44323 28.49 BELLBOY BAR SUPPLY 04/09/07 04/13/07 04/30/07
04/05/07 44324 5,229.27 BELLBOY CORPORATION 04/09/07 04/13/07 04/30/07
04/05/07 44325 108.50 BERRY COFFEE CO 04/09/07 04/16/07 04/30/07
04/05/07 44326 671.78 BIFFS, INC. 04/09/07 04/12/07 04/30/07
04/05/07 44327 363.60 CINGULAR WIRELESS 04/09/07 04/17/07 04/30/07
04/05/07 44328 521,52 COVERALL OF THE TWIN CIT 04/09/07 04/12/07 04/30/07
04/05/07 44329 125.00 CRAGUN'S CONFERENCE CENT 04/09/07 04/23/07 04/30/07
04/05/07 44330 69.97 DAWSON, CRAIG 04/09/07 04/10/07 04/30/07
04/05/07 44331 1 ,196.35 DAY DISTRIBUTING CO 04/09/07 04/12/07 04/30/07
04/05/07 44332 2,152.33 DEPT OF LABOR & INDUSTR 04/09/07 04/12/07 04/30/07
04/05/07 44333 160.00 EXCELSIOR POST OFFICES 04/09/07 04/11/07 04/30/07
04/05/07 44334 96,00 EXTREME BEVERAGE 04/09/07 04/13/07 04/30/07
04/05/07 44335 225,00 GOVT TRAINING SERVICE 04/09/07 04/25/07 04/30/07
04/05/07 44336 1,210,91 GRIGGS, COOPER & COMPANY 04/09/07 04/12/07 04/30/07
04/05/07 44338 104,80 HOHENSTEINS INC 04/09/07 04/13/07 04/30/07
04/05/07 44339 336,31 I-STATE TRUCK CENTER 04/09/07 04/10/07 04/30/07
04/05/07 44340 1,638.48 ICMA RETIREMENT TRUST-30 04/09/07 04/19/07 04/30/07
04/05/07 44341 7,069.35 INCODE-CMS 04/09/07 04/11/07 04/30/07
04/05/07 44342 2,053,35 J,J. TAYLOR DISTRIBUTING 04/09/07 04/17/07 04/30/07
04/05/07 44343 457.82 JOEY NOVA'S 04/09/07 04/12/07 04/30/07
04/05/07 44344 2,195.88 JOHNSON BROS LIQUOR CO 04/09/07 04/12/07 04/30/07
04/05/07 44345 100.00 KIRCHNER, LUCINDA 04/09/07
04/05/07 44346 2,260.00 LEONARD, STREET & DIENAR 04/09/07 04/12/07 04/30/07
04/05/07 44347 189,77 LOCATORS & SUPPLIES INC 04/09/07 04/11/07 04/30/07
04/05/07 44348 1,297.28 MARK VII 04/09/07 04/12/07 04/30/07
04/05/07 44349 400.00 MARLIN'S TRUCKING 04/09/07 04/18/07 04/30/07
04/05/07 44350 346,12 MIDWEST MAILING SYSTEMS 04/09/07 04/16/07 04/30/07
04/05/07 44351 2,003.00 MINNESOTA DEPT OF HEALTH 04/09/07 04/17/07 04/30/07
04/05/07 44352 202.12 MN CHILD SUPPORT PMT CTR 04/09/07 04/12/07 04/30/07
04/05/07 44353 455.00 MN SUN PUBLICATIONS 04/09/07 04/12/07 04/30/07
04/05/07 44354 100.00 MTKA REFRIGERATION 04/09/07 04/12/07 04/30/07
04/05/07 44355 57.03 MUZAK - NORTH CENTRAL 04/09/07 04/17/07 04/30/07
04/05/07 44356 100.00 NEWBERG, DALE & KAREN 04/09/07
Page 8 of 11
City of Shorewood
Cashed Checks/Cleared Checks for the Month of February - April 2007
Claims Bank
Check Date Check # Amount Vendor Name Approval Date Cashed Date Stmt Date
04/05/07 44357 166.37 OFFICE DEPOT 04/09/07 04/11/07 04/30/07
04/05/07 44358 110,00 PAT KERNS WINE MERCHANTS 04/09/07 04/16/07 04/30/07
04/05/07 44359 920,77 PAUSTIS & SONS 04/09/07 04/12/07 04/30/07
04/05/07 44360 118,34 PAZANDAK, JOSEPH 04/09/07 04/09/07 04/30/07
04/05/07 44361 6,721,76 PERA 04/09/07 04/12/07 04/30/07
04/05/07 44362 1,031,85 PHILLIPS WINE & SPIRITS 04/09/07 04/12/07 04/30/07
04/05/07 44363 1,708,33 POTTS, KENNETH N. 04/09/07 04/13/07 04/30/07
04/05/07 44364 1,611.88 QUALITY WINE & SPIRITS C 04/09/07 04/11/07 04/30/07
04/05/07 44365 189.04 QWEST 04/09/07 04/16/07 04/30/07
04/05/07 44366 200.00 FISH, REBECCA 04/09/07
04/05/07 44367 510,00 RUMPCA CO INC 04/09/07 04/19/07 04/30/07
04/05/07 44368 44.70 SHOREWOOD TRUE VALUE 04/09/07 04/16/07 04/30/07
04/05/07 44369 67,980,00 SO LK MTKA POLICE DEPT 04/09/07 04/11/07 04/30/07
04/05/07 44370 801,00 SPECIALTY WINES & BEVERA 04/09/07 04/12/07 04/30/07
04/05/07 44371 4,290.43 THORPE DISTRIBUTING CO 04/09/07 04/12/07 04/30/07
04/05/07 44372 1 ,103.83 TONGEN'S TREE SERVICE 04/09/07 04/09/07 04/30/07
04/05/07 44374 252.82 WASTE MANAGEMENT-TC WEST 04/09/07 04/17/07 04/30/07
04/05/07 44375 125,00 WELLS FARGO HEALTH BENEF 04/09/07 04/23/07 04/30/07
04/05/07 44376 1,049,21 WINE MERCHANTS 04/09/07 04/12/07 04/30/07
04/10/07 44377 2,995.90 BELLBOY CORPORATION 04/09/07 04/13/07 04/30/07
04/10/07 44378 5,570.00 CITIES DIGITAL INC. 04/09/07 04/12/07 04/30/07
04/10/07 44379 1,323.50 DAY DISTRIBUTING CO 04/09/07 04/12/07 04/30/07
04/10/07 44380 3,222.99 GRIGGS, COOPER & COMPANY 04/09/07 04/12/07 04/30/07
04/10/07 44381 3,713.65 J.J. TAYLOR DISTRIBUTING 04/09/07 04/17/07 04/30/07
04/10/07 44382 1,079,33 JOHNSONBROSLlQUORCO 04/09/07 04/12/07 04/30/07
04/10/07 44383 826.25 MARGRON SKOGLUND WINE 1M 04/09/07 04/12/07 04/30/07
04/10/07 44384 869.70 MARK VII 04/09/07 04/12/07 04/30/07
04/10/07 44385 1,063.82 MCLEOD USA 04/09/07 04/13/07 04/30/07
04/10/07 44386 47.20 MN CONWAY AND FIRE SAFET 04/09/07 04/12/07 04/30/07
04/10/07 44387 505.00 NEW FRANCE WINE COMPANY 04/09/07 04/16/07 04/30/07
04/10/07 44388 633.00 PAUSTIS & SONS 04/09/07 04/12/07 04/30/07
04/10/07 44389 2,705.80 PHILLIPS WINE & SPIRITS 04/09/07 04/12/07 04/30/07
04/10/07 44390 3,506.17 SPEEDWAY SUPERAMERICA LL 04/09/07 04/18/07 04/30/07
04/10/07 44391 54.08 T-MOBILE 04/09/07 04/17/07 04/30/07
04/10/07 44392 1,483.55 THORPE DISTRIBUTING CO 04/09/07 04/12/07 04/30/07
04/10/07 44393 35,831.14 TONKA EQUIPMENT CO 04/09/07 04/13/07 04/30/07
04/10/07 44394 995.00 WESTONKA MECHANICAL CONT 04/09/07 04/18/07 04/30/07
04/10/07 44395 413.75 WINE MERCHANTS 04/09/07 04/12/07 04/30/07
04/10/07 44396 77 4.39 XCELENERGY 04/09/07 04/13/07 04/30/07
04/06/07 44397 1,980.00 COMMUNITY REC RESOURCES 04/23/07 04/09/07 04/30/07
04/06/07 44398 651.49 EXCELSIOR POST OFFICES 04/23/07 04/11/07 04/30/07
04/06/07 44399 111.75 NEXTEL COMMUNICATIONS 04/23/07 04/12/07 04/30/07
04/06/07 44400 808.07 TOTAL PRINTING SERVICES 04/23/07 04/11/07 04/30/07
04/12/07 44401 300.00 3RD LAIR SKATEPARK 04/23/07 04/23/07 04/30/07
04/12/07 44402 49.20 AMERICAN BOTTLING CO 04/23/07 04/17/07 04/30/07
04/12/07 44403 780.00 AMERICAN PLANNING ASSOC. 04/23/07 04/19/07 04/30/07
04/12/07 44404 200.00 ANDERSON, KRISTI B. 04/23/07 04/17/07 04/30/07
04/12/07 44405 75.55 GOPHER STATE ONE-CALL, I 04/23/07 04/18/07 04/30/07
04/12/07 44406 100.11 MN SUN PUBLICATIONS 04/23/07 04/16/07 04/30/07
04/12/07 44407 1,777.25 ORONO, CITY OF 04/23/07 04/20/07 04/30/07
Page 9 of 11
City of Shorewood
Cashed Checks/Cleared Checks for the Month of February - April 2007
Claims Bank
Check Date Check # Amount Vendor Name Approval Date Cashed Date 8tmt Date
04/12/07 44408 51.10 PEPSI COLA COMPANY 04/23/07 04/19/07 04/30/07
04/12/07 44409 2,219.28 QUALITY WINE & SPIRITS C 04/23/07 04/16/07 04/30/07
04/12/07 44411 639.00 STRATEGIC INSIGHTS CO 04/23/07 04/18/07 04/30/07
04/12/07 44412 31.84 THE LAKE & THE PIONEER 04/23/07 04/19/07 04/30/07
04/12/07 44413 1 ,435,35 TONKA BAY-CITY OF 04/23/07 04/18/07 04/30/07
04/12/07 44414 210.24 WORLD CLASS WINES, INC 04/23/07 04/16/07 04/30/07
04/12/07 44415 54.31 A-1 MINNETONKA RENTAL 04/23/07 04/20/07 04/30/07
04/12/07 44416 8,488.86 BOYER TRUCK PARTS 04/23/07 04/17/07 04/30/07
04/12/07 44417 121.79 CARQUEST AUTO PARTS 04/23/07 04/19/07 04/30/07
04/12/07 44418 316.36 MENARDS 04/23/07 04/18/07 04/30/07
04/12/07 44419 11,230.75 WSB AND ASSOCIATES 04/23/07 04/17/07 04/30/07
04/19/07 44420 5,82 BAILEY, BOYD 04/23/07 04/23/07 04/30/07
04/19/07 44421 47.42 CARQUEST AUTO PARTS 04/23/07 04/26/07 04/30/07
04/19/07 44422 182,50 COCA-COLA BOTTLING COMPANY 04/23/07 04/24/07 04/30/07
04/19/07 44423 35.70 CULLIGAN BOTTLED WATER 04/23/07 04/26/07 04/30/07
04/19/07 44424 752.80 ICMA MEMBERSHIP RENEWALS 04/23/07
04/19/07 44425 1,638.48 ICMA RETIREMENT TRUST-30 04/23/07 04/25/07 04/30/07
04/19/07 44426 1 ,287.36 LUGOWSKI, JOSEPH 04/23/07 04/26/07 04/30/07
04/19/07 44427 381 ,18 MENARDS 04/23/07 04/24/07 04/30/07
04/19/07 44428 202,12 MN CHILD SUPPORT PMT CTR 04/23/07 04/24/07 04/30/07
04/19/07 44429 251.72 PAZANDAK, JOSEPH 04/23/07 04/23/07 04/30/07
04/19/07 44430 6,879.50 PERA 04/23/07 04/24/07 04/30/07
04/19/07 44431 438.28 QWEST 04/23/07 04/25/07 04/30/07
04/19/07 44432 129,34 REED BUSINESS INFORMATIO 04/23/07 04/26/07 04/30/07
04/19/07 44434 664,65 TECHIES 04/23/07 04/25/07 04/30/07
04/24/07 44436 220,00 ADVANCED IMAGING SOLUTIO 04/23/07 04/25/07 04/30/07
04/24/07 44437 408.00 AFSCME COUNCIL 5 04/23/07
04/24/07 44439 8,763.52 BELLBOY CORPORATION 04/23/07 04/26/07 04/30/07
04/24/07 44441 671.78 BIFFS, INC, 04/23/07 04/26/07 04/30/07
04/24/07 44444 3,375.17 DAY DISTRIBUTING CO 04/23/07 04/26/07 04/30/07
04/24/07 44445 70.00 DEPT OF LABOR & INDUSTR 04/23/07 04/26/07 04/30/07
04/24/07 44448 7,344.12 GRIGGS, COOPER & COMPANY 04/23/07 04/26/07 04/30/07
04/24/07 44449 85.00 HAWKINS WATER TREATMENT 04/23/07 04/26/07 04/30/07
04/24/07 44450 2,258.45 HD SUPPLY WATERWORKS, LT 04/23/07
04/24/07 44451 13,261.90 HEALTHPARTNERS 04/23/07 04/26/07 04/30/07
04/24/07 44452 34.40 HENN CTY INFO TECHNOLOGY 04/23/07
04/24/07 44453 423.70 HENN CTY TREASURER 04/23/07 04/26/07 04/30/07
04/24/07 44455 5,172.60 J.J. TAYLOR DISTRIBUTING 04/23/07
04/24/07 44456 9,292.13 JOHNSON BROS LIQUOR CO 04/23/07 04/26/07 04/30/07
04/24/07 44458 18.00 MAMA 04/23/07
04/24/07 44459 5,245.25 MARK VII 04/23/07 04/26/07 04/30/07
04/24/07 44461 47,811.41 METRO COUNCIL ENVMT(WAST 04/23/07 04/26/07 04/30/07
04/24/07 44462 991,16 MIDWEST MAILING SYSTEMS 04/23/07 04/26/07 04/30/07
04/24/07 44464 151.00 PAT KERNS WINE MERCHANTS 04/23/07
04/24/07 44465 1,874.00 PAUSTIS & SONS 04/23/07 04/26/07 04/30/07
04/24/07 44466 8,861,60 PHILLIPS WINE & SPIRITS 04/23/07 04/26/07 04/30/07
04/24/07 44467 2,435.01 QUALITY WINE & SPIRITS C 04/23/07 04/26/07 04/30/07
04/24/07 44469 67,997.20 LK MTKA POLICE DEPT 04/23/07 04/25/07 04/30/07
04/24/07 44470 12,945.90 THORPE DISTRIBUTING CO 04/23/07 04/26/07 04/30/07
04/24/07 44471 80.00 TWIN CITY WATER CLINIC 04/23/07
Page 10 of 11
City of Shorewood
Cashed Checks/Cleared Checks for the Month of February - April 2007
Claims Bank
Check Date Check # Amount Vendor Name Approval Date Cashed Date 8tmt Date
04/24/07 44474 704.00 WINE MERCHANTS 04/23/07 04/26/07 04/30/07
04/24/07 44475 4,472.72 WM. MUELLER & SONS, INC. 04/23/07 04/26/07 04/30/07
04/24/07 44476 173.88 XCELENERGY 04/23/07 04/26/07 04/30/07
04/24/07 44477 302.86 BEST ACCESS 04/23/07
04/24/07 44478 1,564.03 BRAUN PUMP 04/23/07
04/24/07 44479 127.16 LAKELAND ENG EQUIP CO 04/23/07 04/26/07 04/30/07
04/24/07 44480 272.47 MACQUEEN EQUIPMENT, INC. 04/23/07 04/26/07 04/30/07
04/24/07 44481 64.89 SURE ELECTRIC 04/23/07
04/24/07 44482 65.00 TC WATER CLINIC 04/23/07
04/24/07 44483 4,551.17 XCELENERGY 04/23/07 04/26/07 04/30/07
04/24/07 44484 11.72 ZARNOTH BRUSH WORKS, INC 04/23/07
04/24/07 44485 173.99 ZEP MANUFACTURING 04/23/07
Page 11 of 11
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
City Council
'"
FROM:
Craig W. Dawson, City AdministrJbr ~,J-
Bonnie Burton, Finance Director -~ C\~ ~
Don Swandby, Liquor Operations ManagerV /
DATE:
May 10, 2007
SUBJECT:
Further Discussion on Future of Liquor Operations
The City Council reviewed the City's liquor operations during a work session on March 26, 2007,
The Council noted the downward trend in profitability of liquor operations during the past few years,
and that they showed a loss in 2006, The lease on Store #1 (Waterford) was expiring in a few days
and would go on a month-to-month basis with the rent increasing 25 percent. Revenues have
declined over the past few years, most likely based on an increase in the number of competitors in the
area, Expenses have been well-managed, with the exception that personnel expenses have risen
above industry standards, The Council concurred with the staff recommendation to lay-off one full-
time position, and subsequently took action to make this lay-off effective April 15,
Council scheduled a continuation of the discussion of the future of liquor operations to a May 14
work session. Staff has been able to prepare the following:
. Budget projections based on various scenarios
o Revised 2007 budgets for each store based on 2006 actual performance, recent
personnel reduction, and activity in 2007
o Closing the Waterford store on June 30,2007
o A one-store (Shorewood Plaza) operation through December 31, 2008
o Operating both stores through December 31, 2008
. Exit scenarios
o Identify the timeframe(s) needed to vacate the store(s)
o Disposition of equipment and inventory
o Identify probable period of time needed to sell store(s), and a likely range of the sale
price for the business(es)
,.
" . PRINTED ON RECYCLED PAPER
....
Discussion on Future of Liquor Operations
May 14,2007, City Council Work Session - Page 2
Revised 2007 Budget Proiections; 2008 Budget Proiections: Staff has prepared revised budget
projections for each store based on recent personnel changes and activity thus far in 2007,
Store # 1 (Waterford) is estimated to show a net loss of $948 in 2007, and a net income
before depreciation of $1,742; in 2008, a net income of $25,591 and a net income of
$28,021 before depreciation, in both cases prior to any transfers to the General Fund,
These compare to a net income loss of $18,106 in 2006. The primary reasons for the
change in performance in 2007 and 2008 are a reduction in staffing expenses and an
increase in rent.
Store #2 (Shorewood Plaza) is estimated to show a net income of $4,708 in 2007 (income
net of depreciation of $32,708); and in 2008, a net income of $7,897, (net income before
depreciation of $32,897); in both cases prior to any transfers to the General Fund, These
compare to a net income gain of $ 2,677 in 2006, The primary reason for the change in
performance in 2007 and 2008 is a minimal adjustment in staffing,
Projections show Liquor Operations is estimated to show a net income of $3,760 in 2007
($34,460 net of depreciation), and a net income in 2008 of $33,488 ($60,918 net of
depreciation), prior to transfers,
Selling the Operations: At the March 26 work session, there was discussion about selling the
liquor operations, Proceeds could be used in a variety of ways, one of which would be to
generate interest income to approximate the $50,000 transfer cunently made from Liquor
Operations to the General Fund.
State law does not allow municipal and private off-sale liquor operations to exist at the same
time in a city. It also limits an individual or corporation to have only one license (and hence one
location) within a city. Consequently, the City may not sell one store and keep the other one in
operation. Also, it may not sell both stores to one party. To maximize the business value of the
stores, they should be sold in a way that new owners would be able to open them simultaneously,
Upon a referral from the City's auditor, we engaged the services of a business valuation
consultant to do a preliminary analysis of the likely range of sale prices that the City might
realize for each store, While it is not an in-depth analysis, it provides good information for
decision-making, The repOli is considered nonpublic data per M,S. S 13.37, Subd, 1 (b) ["trade
secret information"], The likely sale prices for each store are shown on page 8 of the repOli.
Each store would likely be on the market for one to fifteen months for the sale to be made. It is
also assumed that the current landlords would keep liquor stores in the mix of tenants in their
shopping centers,
Closing Store #1, Waterford: The City's lease for this space is month-to-month with a 30-day
notice to terminate the continuation of the lease at 125 percent of the rent in effect March 31,
2007. Council indicated that staff could contact the owner to see if the lease rate could be
changed on a month-to-month basis, but that it did not want to have a longer-term lease
alTangement. Staff has contacted the owner, and some discussions about reduction have begun,
Discussion on Future of Liquor Operations
May 14,2007, City Council Work Session - Page 3
For purposes of budget projections, the rent has been assumed to be at a level of 110 percent of
past rent, based on those discussions, (See attached note from the owner.)
If the City were to close Store #1 on June 30, that store would show net loss of $ 8,370 for 2007,
The major leasehold improvement is the beer cooler, and it would be advertised for sale and
hopefully sold and removed prior to June 30, Shelving would also be advertised for sale, Any
remaining inventory not taken back by distributors would be transferred to Store # 2, The resale
value of the equipment would likely be negligible.
With the closing of operations on this date, it would not be possible to sell the business as the
City would continue to operate Store #2, If it were decided to discontinue liquor operations
altogether, the City could cease operations at Store #1 but continue to pay the lease until such
time as Store #2 ceased operations, in order to be able to sell both businesses, Closing Store #1
could possibly also have a negative effect on the performance of Store #2, as some expenses
shared between the two stores would be borne fully by Store #2.
Operating Store #2, Shorewood Plaza, Only: If the City were to reduce its operations solely to
Store #2 starting July 1, the budget projection for 2007 estimates a net loss of $15,868. The
budget projection for a full-year operation in 2008 estimates a net loss of $3,463, with a net
income before depreciation of $21,537. It is expected that this level of net income could be
sustained and slightly improved in subsequent years,
Closing Store #2: If the City were not able to sell the business at Store #2, the City would be
obligated to pay any remaining rents in the term of the lease, dispose of equipment and fixtures,
and dispose of inventory, Liquidation of the business -- sale of the beer cooler, shelving, other
equipment, and inventory (@ 20 cents on the dollar) would likely be in the range of $ 30,000 to
$50,000. The disposition of inventory would need to be documented and filed with the State,
Other Costs with Closing: If the City were to abolish its municipal liquor operations, employees
would be due the value of their uncompensated absences, and the City would be obligated to pay
their unemployment compensation,
Observations: Based on the revised budget projections, it appears that Liquor Operations will
likely remain a viable financial enterprise for the City with one or both stores in operation for
several years. For viability, depreciation-a non-cash expense-appears to be the key in
differentiating between cash profits remaining in the Liquor Fund and the amount of net income
that needs to be reported to the State.
The City can also realize a value by selling one or both stores with an exit from the liquor
business, The City would receive the most value by keeping both stores in operation until they
can be sold separately and simultaneously,
MAY-08-07 TUE 01:37 PM PALANISAMI & ASSOC INC
FAX NO, 7635339586
p, 01
..t.,
Property locnlcd at 19905 Hwy 7, Shorc.wood, MN 5533]
Don S'wanby,
Shorewood Liquor storc.
May 08,07
1 just had a phone conversation with you. The lease for tbe store has expired .The lease
states any month to rnonth rent aHer tllC lease term shall pay 25 % more. We are willing
to accept 1 0 ~'omoro ~lJ1d a fcnu' month tcnnination notice, This condition applies staring
~at tb.C.l \';a' S-e. ~X~'I.'.[.-1..tion .datc,
() ('~ '. '
_"<: \ ". ~)e:-.>'\..' , I\tA(jG\)('{\!\.
", Vlaml rl1ams81)Jl,'
0110 of tho owners.
5Ci61lntemationcil Pk\\y J'.Ainncclpolis,. },{N 55428 763-533-94-03 (Fax) 763-533-9586
City of Shorewood
Municipal Liquor Operations
2007 Revised Budget Projections - Both Stores
Waterford Plaza Combined
(Store # 1) (Store #2) Projected
Revenue
Total Sales $ 872,669 $ 1,100,407 $ 1,973,076
Cost of Goods 638,357 800,436 1 ,438,793
Gross Profit 234,312 299,971 $ 534,283
Operating Expenses
Personnel 115,999 134,640 250,639
Supplies 4,400 4,400 8,800
Depreciation 2,700 28,000 30,700
Other Charges 117,702 145,601 263,303
Total Op Expense 240,801 312,641 553,442
Net Op Income/Loss (6,489) (12,670) (19,159)
Other Income/(Expense) 5,541 17,378 22,919
Net Income $ (948) $ 4,708 $ 3,760
Income net of Depreciation $ 1,752 $ 32,708 $ 34,460
City of Shorewood
Municipal Liquor Operations
2008 Budget Projections - Both Stores
Waterford Plaza Combined
(Store # 1) (Store #2) Projected
Revenue
Total Sales $ 890,122 $ 1,122,415 $ 2,012,537
Cost of Goods 651,125 813,078 1 ,464,203
Gross Profit 238,997 309,337 $ 548,334
Operating Expenses
Personnel 95,731 142,000 237,731
Supplies 4,400 4,400 8,800
Depreciation 2,430 25,000 27,430
Other Charges 116,386 147,418 263,804
Total Op Expense 218,947 318,818 537,765
Net Op Income/Loss 20,050 (9,481 ) 10,569
Other Income/(Expense) 5,541 17,378 22,919
Net Income $ 25,591 $ 7,897 $ 33,488
Income net of Depreciation $ 28,021 $ 32,897 $ 60,918
City of Shorewood
Municipal Liquor Operations
2007 Budget Projections - Closing Store #1 on June 30, 2007
Waterford Plaza
(Store # 1) (Store #2) Combined
1/1/07-6/30/07 1/01/07-12/31/07 Projected
Revenue
Total Sales $ 418,881 $ 1 ,124,277 $ 1 ,543,158
Cost of Goods 306,789 828,633 1 ,135,422
Gross Profit 112,092 295,644 $ 407,736
Operating Expenses
Personnel 61,709 154,674 216,383
Supplies 3,000 4,400 7,400
Depreciation 1,350 28,000 29,350
Other Charges 56,871 144,889 201,760
Total Op Expense 122,930 331,963 454,893
Net Op Income/Loss (10,838) (36,319) (47,157)
Other Income/(Expense) 2,468 20,451 22,919
Net Income $ (8,370) $ (15,868) $ (24,238)
Income net of Depreciation $ (7,020) $ 12,132 $ 5,112
City of Shorewood
Municipal Liquor Operations
2008 Budget Projections - Closing Store #1 on June 30, 2007
Waterford Plaza
(Store # 1) (Store #2) Combined
2008 2008 Projected
Revenue
Total Sales $ $ 1,146,763 $ 1,146,763
Cost of Goods 845,279 845,279
Gross Profit 301 ,484 $ 301 ,484
Operating Expenses
Personnel 149,747 149,747
Supplies 4,400 4,400
Depreciation 25,000 25,000
Other Charges 148,719 148,719
Total Op Expense 327,866 327,866
Net Op Income/Loss (26,382) (26,382)
Other Income/(Expense) 22,919 22,919
Net Income $ $ (3,463) $ (3,463)
Income net of Depreciation $ $ 21,537 $ 21,537
City of Shorewood
Municipal Liquor Operations Budget Projections
Assumptions
1. Store #1, 2007 personnel costs of $115,999 include a one-time non-recurring unemployment expense of $10,426
2. Store # 1, 2007 (scenario, closing June 30, 2007) unemployment = $4,010
3. Store # 2, 2007 (scenario, closing #1 June 30, 2007): personnel costs of $154,674 include a one-time
non-recurring unemployment expense of $16,842. $6,416 reflects the remainder of Asst. Mgr. expense
and $10,420 reflects a lay-off of Full-Time Liquor Clerk II
4. Year to date sales at # 1 are up slightly and Store # 2 is showing a minimal negative number. These trends
are projected for the remainder of 2007.
5. 2008 projections show a small sales increase at both stores,
6, With the closing of Store #1, Store #2 will pick up a small percentage of sales (as the Dakota Worldwide
market analysis showed), several points higher than the 1-2 % of estimated current shared customers,
7. All personnel costs reflect a cost-of -living increase equivalent to a recent inflationary increase.
8. Rent at Store # 1 is estimated at 110% of current; except for closing scenario where it is estimated at 125%
for months of April through June, 2007.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.c!.shorewood.mn.uS' cilyhall@ci.shorewood.mn.us
Celebratmg 50 Years' 1956 - 2006
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator
May 8, 2007
Revisit 2007/08 Goals & Priorities (Work Session Item for May 14)
Councilmember Woodruff has requested clarification of the effort to be made on at least the lower-
ranking activities in the lesser-priority list of items for the Apri12007-March 2008 goals and
priorities. He has related his understanding that nothing would be done to pursue specifically:
11. Work on new design for Website and newsletter
13. Develop database for historic/cultural/architectural buildings and features
15. Set up public access/computer kiosk in the front lobby of City Hall
16. Research electronic City Council packets
While these are lesser priorities, they reflect on-going work of the staff or commissions.
11. Web site redesign research and preliminary layouts have been worked on for the past two
years. Newsletter redesign is an on-going activity (often by reviewing other city newsletters)
to identify how Shorewood' s may be improved.
13. The Planning Commission has identified development of a database for
historic/cultural/architectural buildings and features in its 2007 work program. The ad hoc
committee to consider applications where they may come into play has recently been formed.
15. The public access/computer kiosk is in the 2007 budget. It is likely that a personal computer
that would be rotated out of the City's equipment would be used. Some wiring and minor
furniture would be involved.
16. Research on electronic City Council packets is more of a monitoring or awareness activity in
order to be conversant whenever this matter would be reviewed more in-depth,
#~
,.
t.J PRINTED ON RECYCLED PAPER
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SH~REWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cl.shorewood.mn.us . cityhall@ci.shorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
FROM:
DATE:
SUBJECT:
City Council
Department Directors
Craig W. Dawson, City Administrator
April 13, 2007
Schedule for Addressing 2007/08 Goals & Priorities
TO:
Below is a timetable/work schedule to address the Goals & Priorities from April 2007 through March
2008. Probable dates for Council work sessions, when necessary, are identified.
High Priority:
1. Complete the development of a matrix to identify priority projects
Done
2. Develop comprehensive inflow/infiltration (III) plan to evaluate Metropolitan Council data
and findings.
Complete: October 31 Work Session: November 13
3. Place Pavement Inventory (as update annually) on Website
Done
4. Address "problem drainage areas" identified in 2007 budget; develop plan to address them (&
more of them) in upcoming years
Complete: October 31 Work Session: November 13
5. Reconstruct Badger Field lighting
Complete: September 28
Medium Priority:
1. Initiate installation of radio-read water meters; determine duration of implementation (use
proceeds from bonds already issued)
Begin installation June 4
2. Begin design for Mary Lake outlet, for 2008 construction (in 2007 budget)
Begin October 15
,.
~J PRINTED ON RECYCLED PAPER
Timetable To Address 2007/08 Goals & Priorities
Page 2
3. Review/Implement recommendations for Planning District 6 (Cr 19 from Excelsior to Tonka
Bay city limits)
Begun; through August Work Session: July 23
4. Prepare special assessment policies for stormwater improvements
Complete: October 31 Work Session: November 13
5. Evaluate need/develop program(s) for wildlife management (e.g., deer, beavers, geese)
May-September Work Session: June 25
6. Begin phased implementation of electronic payments for general City fees and transactions
October-November (after installation of new financial software)
7. Meet with advisory commissions at least once during the year (& strive for an informal
setting)
June _ July Work Sessions: June 25 and July 23
(or, could meet on Commissions' meeting nights)
8. Make a decision on renovation or replacement of City Hall, and when any construction should
begin
Begin in June Work Session: June 11 (& others later)
9. Identify relevant and meaningful activity indicators for budget
July-September Work Session: July 9 (& others if needed)
10. Evaluate continuation of municipal off-sale liquor enterprise
Started March Work Session: May 14 (& others if needed)
11. Open LaserFiche Web link module for public access to City documents and records on
Website
April- June
12. Accomplish Shorewood/Tonka Bay corporate boundary change in County Road 19/
Smithtown Road intersection area
August - October
13. Review/strengthen sign ordinance re: electronic/LED billboards
May _ July Work Session: July 23 (if necessary)
Lesser Priority:
1. Identify desired and achievable changes in budgeting and budget management
July - September Work Session: July 9
2. Review additional community service officer (CSO) services from SLMPD (including
additional animal control)
April- August Work Session: July 23
Timetable To Address 2007/08 Goals & Priorities
Page 3
3. Finalize electronic database for all as-built information re: public works infrastructure
On-going (will extend beyond 2008)
4. Update right-of-way ordinance
Complete by August
5. Review water rate structure, with attention to minimum charge
September - November Work Session: October 22
6. Evaluate relationships/responsibilities of cities and Friends of the Southshore Center re:
building
February - June Work Session: June 25
7. Evaluate allocation for programming services at Southshore Center
February - June Work Session: June 25
8. Review and update parking requirements in zoning code
August _ October Work Session: November 26 or later (if needed)
9. Develop and implement water conservation plan
Complete by October Work Session: October 22
10. Improve quality and attendance at Music-in-the-Park
On-going
11. Work on new design for Website and newsletter
Website - complete in July
Newsletter - ongoing
12. Improve quality and attendance at Arctic Fever
Begun & on-going through the year
13. Develop database for historic/cultural/architectural buildings and features
Start in July Work session: in 2008
14. Participate in discussion of funding allocations for Excelsior Fire District
Begun in February Work Session: ?? (if necessary)
15. Set up public access/computer kiosk in the front lobby of City Hall
Complete by September
16. Research electronic City Council packets
On-going (a very lesser priority w/ 0.6 points)
Timetable To Address 2007/08 Goals & Priorities
Page 4
Probable Work Session Calendar re: Goals & Priorities
May 14 Liquor Operations
June 11 Renovation/replacement of City Hall
June 25 Meet with a Commission
Wildlife Management
Southshore Center building responsibilities
Southshore Center programming
July 9 Identify relevant & meaningful activity indicators for budget
Identify desired & achievable changes in budgeting and budget management
July 23 Meet with a Commission
Review additional CSO & services from SLMPD (& SLMPD prelim. Budget)
Review progress of Planning District 6
Electronic/LED billboards (if necessary)
October 22 Review water rate structure, with attention to minimum charge
Develop and implement water conservation plan
November 13 Develop comprehensive III plan to evaluate Met Council data & findings
Address "problem drainage areas" for upcoming years
Prepare special assessment policies for stormwater improvements
November 27 Updates to parking requirements
In 2008
Historical/cultural/architectural buildings and features