051407 CC Reg AgP
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MAY 14,2007
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Lizee _
Woodruff
Turgeon _
Callies
Wellens
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, April 16, 2007 (Art. - Minutes)
B. City Council Regular Meeting Minutes, April 23, 2007 (Art. - Minutes)
C. City Council Work Session Minutes, April 23, 2007 (Art. - Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal from
Consent Agenda.
A. Approval of the Verified Claims List (Art.- Claims List)
B. Staffing - No action required
C. Accept Bids and Award Contract for Bituminous Seal Coating of Roadways (Art-
Director of Public Works' memorandum, Resolution)
D. Authorizing the City Administrator to Enter Into an Agreement for Cleaning Services at
Shorewood City Hall and Public Works facility (Art. - Staff memorandum, Agreements)
E. Authorizing an Agreement for Rental/Property Management Services for 5795 Country
Club Road (Art. - Administrator's memorandum)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
CITY COUNCIL REGULAR MEETING AGENDA - May 14,2007
PAGE20F2
5. REPORTS AND PRESENT A TIONS
A. Lake Minnetonka Conservation District (LMCD) Representative, Tom Skramstad Report
on LMCD Activities (Art. - Report)
6. PUBLIC HEARING
7. PARKS - Report by Representative
A. Report on Park Commission Meeting Held May 8, 2007
8. PLANNING - Report by Representative
9. GENERALINEW BUSINESS
10. ENGINEERINGIPUBLIC WORKS
A. Approve feasibility report on Road Reconstruction and Water Main Improvements as
part of Amlee Road / Manitou Lane / Glen Road Street Rehabilitation Project, City
Project 07-01 (Art. - City Engineer's memorandum, Resolution)
B. Accept Proposal for Engineering Services for the Amlee Road/ Manitou Lane/ Glen
Road Street Rehabilitation Project, City Project 07-01 (Art. - City Engineer's
memorandum)
C. Review Sanitary Sewer Back-up Policies (Art. - Director of Public Works' memorandum)
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
B. Mayor & City Council
12. RECESS TO WORK SESSION
13. RECONVENE TO REGULAR COUNCIL MEETING
14. ADJOURN
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood,mn.us
Celebrating 50 Years. 1956 - 2006
Executive Summary
Shorewood City Council Regular Meeting
Monday, 14 May 2007
. Weather permitting, Council will gather at 6: 15 p.m. for a Council Photo
. A Work Session will immediately follow tonight's Regular City Council meeting
Agenda Item #3A:
Agenda Item #3B:
Enclosed is the Verified Claims List for Council approval.
Staffing - no action required.
Agenda Item #3C: Bids were received, opened, and tabulated on May 9th for the bituminous
seal coating of roadways for the Cites of Shore wood and Tonka Bay. Pearson Bros. Inc.
is the lowest responsible bidder with a total bid for Shorewood and Tonka Bay of
$92,938.30. The City of Shorewood's portion of this project is $60,038.70. To provide
for contingencies, Staff is recommending approval of award for a contract not to exceed
$66,000 to Pearson Bros, Inc.
Agenda Item #3D: Since 2003, Coverall of the Twin Cities, Inc., has provided cleaning
service two times per week at Shorewood City Hall, and at the Public Works facility.
Staff requested proposals for cleaning City Hall from six vendors; four proposals were
received. Jani-King provided the lowest proposal. Staff is recommending the City enter
into an Agreement for Cleaning Service with Jani-King for cleaning City Hall and the
Public Works facility, as well as a one-time initial detailed cleaning of both buildings.
Adequate funds are budgeted in the building maintenance fund to cover these expenses.
Agenda Item #3E: Staff contacted rental/property management firms to handle the City's
property at 5795 Country Club Road. Staff recommends that the Council authorize the
services of Home Leasing & Management, Inc. Its fees provided the best value to the
City for these services among the proposals received. It also performs these services for
the City of Minnetonka for its dozen residential properties, and Minnetonka staff spoke
highly of its services.
Agenda Item #5A: Lake Minnetonka Conservation District (LMCD) Representative Tom
Skramstad will report on LMCD activities.
Agenda Item #7 A:
meeting.
A representative will report on the May 8, 2007, Park Commission tours and
q",
~ . PRINTED ON RECYCLED PAPER
...,.,
Executive Summary - City Council Meeting of 14 May 2007
Page 2 of2
Agenda Item #10A: A Feasibility Report was authorized on April 23, 2007. WSB and Associates,
Inc. prepared the Feasibility Report on Amlee Road, Glen Road, Manitou Lane Road
Reconstruction and Water Main Improvements. Staff recommends approval of the
Feasibility Report and discussion about funding the project at the May 29,2007 work
session. The project as described in the report is necessary, feasible and a cost effective
solution.
Agenda Item #10B: WSB and Associates, Inc. submitted a proposal for the Design, Bidding and
Construction Phase Engineering Services for Amlee Road, Manitou Lane, Glen Road. Staff
is recommending approval of the proposal with a motion.
Agenda Item #10C: The most recent sanitary sewer backup of the Metropolitan Council's
sanitary sewer facilities along Noble and Edgewood Roads was a reminder that a periodic
review of current polices for response to such situations may be in order. Included in the
City Council Packet is a memorandum compiled in April of 2003 that recommends what
responses are to be expected by Staff and what resources are made available for a
sanitary sewer back up. Staffhas reviewed the recommendations provided in 2003, and
is recommending that the practices, as outlined, remain in affect and unchanged.
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
APRIL 16,2007
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
5:30 P.M.
MINUTES
1) CONVENE CITY COUNCIL WORK SESSION
B. Review Agenda
Mayor Lizee; Councilmembers Callies,
Dawson
and Administrator
Mayor Lizee called the meeting to order at 5:35 P.M.
A. Roll Call
Present.
Also Present: SLMPD Chief Litsey
Absent: Councilmember Turgeon
Without objection from Council, Mayor
2)
SLMPD Chief Litsey
initiative.
the SLMPD's strategic planning
He first provided a Litsey explained that the SLMPD was one of
few municipal operated as a joint powers organization. The
SLMPD w cities of Excelsior, Greenwood, Shorewood and
Tonka ting Committee was a policymaking board which oversaw the
orgalJl: Joint Powers Agreement (JPA); it was comprised of the major of
each!j" D~fhf,eported to the Coordinating Committee. The Coordinating
Comml h~stablished an ting Colt11nittee in 2004 to facilitate communication at the staff level
between tijl~ruMPD and the ber cities; it was strictly an advisory committee. In 2005, an Issues
Group was Igtr~r'?Lto help fil solution to the cities' issues with the Joint Powers Agreement (JPA).
One of the outc~m~~ of th ues Group was a better understanding of the inner workings of the
SLMPD. The SLl'J~ti i S were scrutinized and it was determined that it was a lean and efficient
organization. In early' II four member cities entered into binding arbitration to resolve the issues
with the JP A, and that c 'cluded in the summer of 2006. The changes to the JP A related to the funding
formula; there were no changes related to SLMPD operations.
Litsey then explained the strategic planning process was intended to determine if the common services
currently provided were sufficient; if there were there any common services that should be added or
eliminated; and if there were specialized needs for any of the cities. It would also identify policing trends
and long-term obligations. The process was initiated at a January 17, 2007, SLMPD Coordinating
Committee meeting. The next step was to involve member cities' councils.
1#2A I
CITY OF SHOREWOOD WORK SESSION MEETING
April 16, 2007
Page 2 of 5
Litsey went on to explain that the cities determine the amount of funding for the SLMPD operations.
After the funds were appropriated by the cities, the Coordinating Committee oversaw the SLMPD's use
of those funds. The SLMPD budget was comprised of operational and capital components. There was
also the on-going debt obligation for the public safety building; that funding was agreed upon as part of
the JP A and it was not revisited each budget cycle. Each city's contribution to the debt obligation was
tax-capacity based.
With regard to the 2008 budgeting process, Litsey stated there would
workshop in June 2007, and in July 2007 it would consider the 2008
approval by the member cities' councils. The most recent amendment
cities could not agree upon an annual operating budget for the next
of-living raises must be satisfied.
a Coordinating Committee
for recommendation for
specified if the member
obligations and cost-
Litsey reviewed the SLMPD organizational structure. He n, been high on its
clearance rates. With regard to the two investigator po~itI , ,he stated one major benefits of
having investigative positions at the local level was th . ~M er knowledge of the investigators
interacted with regularly. The community also" l'ed customer because the
investigators were able to review most of the investi' of the specialized
in handling juvenile-related matters. With regard to the Officer held by David
Hohertz, Litsey explained the position alleviated some for patrol, investigative and
administrative duties that did not have tOiI~'l\~RI}e by a officer; that position was a lower
paid position. He noted that the 8 jlth;;lle~~~w;! officers volunteers; they receive no
compensation for their efforts. 'ImiL ''iIlllllul
lilli"'"
With regard to a question frq ..' J1cilmembdtl
nh tfx<^ q
Jac~ .Talbot was on ass~' ,11t:1 . titni~~e Min'
posltiOn was back~lIe~jft5:fja p~nodl~~lllme. He
to follow up on cnmy~n~tlll1vestigato~i4~p.
'ItIUhli. .IiIHI'i' mih
Chief Litsey stated one 9~tn~!ch~~~ft"ftM41~~ijl~fljijr~~ni~Kllon the size of the SLMPD, was satisfying some
of ~he larger~'[i~illr'ith a q~~ll~"I$taff. Tnl;!l~MJ:mKmIHas partnered with other organizations to try and
satisfy th 1~~~I:i~liWJlfiISL~~mIR~came a chartet"member of. the Southwest Metro Dru~ Task Force
(SMD 1988. By'~~.~...;.e.r...ll1glffin.hthe SMDTF the commul1lty can have resources dedlcated to drug
acti\il he SLMPD Jhllh~t ha~ll~~~jstaff member on the SMDTF for quite some time; he stated it
was riate for the SLNfRm to pr0~m~ a resource to the SMDTF. The SLMPD had an investigator
on the . ;jrj~ota Financialtqmpes TasK Force, which investigated identify theft and other financial
crimes. TIi 'll'll PD was wqrHipg with the Mound Police Department to form a joint Emergency
Response Unitiq, ), with c,p~sitleration of expanding the ERU into a Lake Area ERU (LAERU). The
South Lake Min' T~ f.im~lfF~nd Bo~rd had authorized the funding for. a ballistic shield, ball~stic
helmets, entry too 1~1~~tractlOn devlces for the SLMPD ERU; and It had recently authonzed
additional funds to put e tactical riffles. Litsey explained that the Plymouth ERU would assist the
SLMPD if the use of gas was required because the Plymouth ERU was trained in the use of gas and the
SLMPD ERU was not.
that while investigator
Task Force that investigative
ented that officers cannot leave their service area
Mayor Lizee suggested that the Commander for the SMDTF make a presentation to Council about the
organization. Mayor Lizee commented that there was an ERU training center in Plymouth.
Chief Litsey stated that the Eden Prairie offered to include the SLMPD ERU in an upcoming training
program.
CITY OF SHORE WOOD WORK SESSION MEETING
April 16, 2007
Page 3 of 5
In response to a question from Councilmember Woodruff, Chief Litsey stated it was difficult to retain
officers in a smaller police organization. The SLMPD paid its officers competitively to retain them.
Administrator Dawson explained that the SLMPD had taken past 7 - 8 years to bring the top patrol pay
for its existing officers to mid-point in the pay range for similar sized organizations. Litsey stated the
SLMPD had some advancement opportunities, although they were more plentiful in larger organizations.
He explained that the shift schedule for officers had been changed to allow weekend time off.
Chief Litsey explained he had met with Excelsior representatives regarding Excelsior's desire to
purchase additional services from the SLMPD. Excelsior wanted to inctij~~e the number of hours it
purchased for park and dock control services by three percent, which r9~~i~~C1 approval from the member
cities' councils. As a separate matter, representatives from Bay Vi,yml~tent Center/Bayside Grille and
Maynard's Restaurant approached the SLMPD to fund a progr~mlijl}~f!~b>>!d provide additional police
coverage (from one officer to two) during the hours of 9:30 p.l\ll!d.l-'- 2:00'L-NIM,.. on Friday and Saturday
evenings during June, July and August. Litsey explained.tllHVlflf some poih~lpR~, current staffing level
would not support providing additional services; it woul~I"KI+I~tretch to provideltij"l~?~dditional services
requested. +Iullllllll. .!! \lllllIIllh.,
Chief Litsey asked Council if there were other servic~~nlrtrould w nm~e SLMPD to prd\lllie or enhance,
and would those services be common or specific to thelijnR ;~WCouncilmember Callies stated she
would like to see enhanced traffic enforcyment. Administrq wson stated there had been differing
opinions for many years as to what leveL/, enforcem. np,uld be classified as basic service, and
what would be classified as additional s be pi", r. Dawson questioned if additional
resources would be required to provide a enforci .t services or other services. He
noted that the number of full-time licensed as . ".h:.as he could remember.
fil~
With regard to a
cities that employed d
cost would be offset f1
x I ~
traffic ticket moniesg}
stated there were a number of
Woodruff questioned how much of the
ets. Administrator Dawson stated that most of the
~icket, the SLMPD would receive $13 - $20.
.~. i 1
"ies should be related to juvenile endangerment,
ment should not deplete the resources necessary to
Councilmem
drug enfo
provid
'I
{tl.~
With hrd to a
, I,
patrolle .Rn
that Mound! j,Minnetrista a
aid services to!~larea of Mi
i.ifill!
'Iill!;
Councilmember ViM 19U; loned if Chief Litsey was alerting Council that he may want to request
additional funding for ~~:'Litsey stated he would work through the SLMPD Operating Committee and
the Coordinating Commlttee on that topic. He stated he would again recommend the SLMPD have a
minimum of two officers on duty. He noted the SLMPD had been quite successful in obtaining grants
and donations to offset costs. There had been a time when the federal government would help fund new
officers for the first three years; that did not occur any more. It was at times difficult to provide all the
necessary services when an officer was off for workman's compensation reasons or when an officer
retires.
Woodruff, Chief Litsey explained that the SLMPD
ady on a regular basis and it responds to calls. He also explained
. provided mutual aid services. The SLMPD in return provided mutual
sta on Highway 7.
In response to another question from Council member Wellens, Chief Litsey explained building
maintenance and repairs costs were shared equally by the SLMPD and the EFD.
CITY OF SHORE WOOD WORK SESSION MEETING
April 16, 2007
Page 4 of 5
Councilmember Wellens asked Chief Litsey for an update on the request to allow the SLMPD firing
range to be used for training associated with certification for concealed-carry permits. Litsey stated that
item would be on a July 2007 Coordinating Committee agenda. He then stated that the firing range was
built for law enforcement training; it was not built for public use and therefore was not situated for public
access. He stated the SLMPD had met with the individual making the request. He stated it had been
SLMPD's practice not to align with a private business. Wellens stated the service that individual would
provide would serve the community. Litsey stated that the SLMPD provided many services, yet it did not
share its equipment with other private enterprises. He then stated that number of concealed-carry
permits issued was very few. Allowing use of the firing range for would potentially create
liability issues. He assured Wellens that the issue would get fair It would be up to the
Coordinating Committee to determine if that should be allowed; provide the Committee with
his recommendation.
allocated for that
of the critical
capital building
would be
With regard to the Building Fund, Chief Litsey stated the
purpose. He stated there were long-term maintenance agr
components. Administrator Dawson stated efforts
maintenance schedule. Litsey stated that the
prepared jointly with the EFD.
In response to a question from Councilmember
Coordinating Committee with a draft
Committee. He explained the 2008 budget
and other contractual obligations include
status quo. Administrator Dawson stated in
staffing, which would services
to be considered were the long-term trends,
needs, and mandates. Changes could require a
would have to replace its record system, and
In re to a
in the ing types of
that the ~p had made a
and financiMtl~rime
'llllillh\;
There was discu~st~h.i
'tift
'\1
Litsey encouraged an' to attend the National Incident Management System (NIMS)
training. He also suggest d that each city place an emergency management discussion on a work session
agenda annually.
Callies, Chief Litsey stated there had not been a reduction
been an increase in more technical crimes. He commented
its residents that it would complete a report for identify theft
service is not provided by all police organizations.
management training and plans.
Chief Litsey thanked the Council for its time and support.
3) OTHER
Mayor Lizee stated a discussion of the City's mission, purpose and values would be placed on the agenda
for the April 23, 2007, City Council work session meeting.
CITY OF SHOREWOOD WORK SESSION MEETING
April 16, 2007
Page 5 of5
4) ADJOURN
Wellens moved, Woodruff seconded, Adjourning the City Council Work Session Meeting of April
16,2007, at 6:55 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Craig W. Dawson, City Administrator/Clerk
ATTEST:
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, APRIL 23, 2007
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1. Mayor Lizee called the meeting to order at 7:00 P.M.
Present.
Mayor Lizee; Councilmembers Callies, Turgeon,
Dawson; Attorney Keane; Planning Director
and Engineer Landini
Woodruff; Administrator
Public Works Brown;
A. Roll Call
Absent:
None
B.
Review Agenda
Mayor Lizee reviewed the agenda for the evening.
ll~h
Woodruff moved, Callies, Approving the ll~~>>~~lR~presented. 5/0.
<'1 I,,' .. ti-t:ll. .~. .~.i J'~ ~.'
2. APPRO VAL OF MINUTESilll11i .::;:::llll1ll1l1ll1il!! Ii':'
A. City Coun(,:iJlmt~n\1ISession MinJ~~~!'March 261JUij~7
rlIIIIF' 'illlll!lt'llti
Woodruff moved, c8dl~~li~econde~JI.!\.pproving th~IIPty Council Work Session Minutes of March
~.^-'~tt~:~E'", i~.'I.~" '31\" .it
26,2007, as presented. Ml<<1iR!l pas~"~ 5/0. IIW
\ 111111,1.... i dllllllllll!I!,,'.,..... ..11 r Ii'
B. ..... ..".'llfl'l.tit.I.'JiJ....I.'..9.......u.'...U... cil R.ij~~18.......~.'l\1~UiHlUIMilrti~es, April 9, 2007
dlllllli,rniff!IIIUIII.lllh. l'IUlhh '.i
Wo~drl~ttmoved, Weml~"lhfco~d~qlllftlfl\\roving the City Council Regular Meeting Minutes of
APql'~I'flfl!"i\:S presentect.'i~rn p~~t>\'I 5/0.
3. CO~B~~;rAGENDAI!ll1 '
Mayor Lizee re~iI1~~lI\\~....i.te.......;lIJlln the Coosent Agenda.
'lhlll,IIW
Wellens moved, Wood~dff seconded, Approving the Motions Contained on the Consent Agenda
and Adopting the Reso11utions Therein.
A. Approval of the Verified Claims List (This item was moved to Item 9.C under
GenerallNew Business.)
B. Staffing - No action required
C. City Clerk License Approvals - Tree Trimmer and Commercial Lawn Fertilizer
Applicators
I #2B I
SHOREWOOD CITY COUNCIL REGULAR MEETING
April 23, 2007
Page 2 of 11
D. Approve Plans, Specifications and Authorize Advertisement of Bids for Radio Read
Water Meters (This item was moved to Item 9.D under GenerallNew Business.)
Motion passed 5/0.
4. MATTERS FROM THE FLOOR
Elizabeth Van, 24710 Amlee Road, stated the public information meetin~II1R\~ on March 22, 2007, to
discuss the Amlee Road and Manitou Lane reconstruction project, draina~~II~sue~; and considerations for
the installation of City water service was good. She stated the propemtl~~~ and her husband owned was
very affected by the proposed drainage system. She had received a!~FQlpoY~~lflRm the City requesting that
she and her husband grant the City easements to two-thirds of theii:~lJ:Jackya~ctmil4 all of their property on
the west side to use to help fix the drainage problems in 'iffhe City'!&tW~lwoposed installing a
retaining wall that would be installed close to the Van stated that aItH~"~\1 they wanted the
drainage problems resolved, they did not want to of propertYI11~'t"th~ City was
requesting. She then stated that she and her give the City tH~I~bunt of land
it requested. She found the proposal insulting. )11'
5.
a~;~R~ion was not
{x: t" ':":~::.~ ~
" fc5tIiUI~Um)ject, but
1h- ':UHf-UUI.lh;, ~
it.:................ .lll ''1''1'1'.1'.1.'1.''111'
'It ,dr ']111.(: I'!; :-~I
'IIiIP 'II ,,'Ii 1.1'
REPORTS A~illJ~lJ}$!Bmlf~TIONS 'ill:' .IH
II" 'I!IIB 'Il
.1, Ii 11'11 'l'
A. RecogHiI,iiQmL ,of form"'llb Planning Con\lmissioner
'"\1111'!; , i llilW
Ld, t ~1tt~ ;<:LJ
On behalf of thhLGouncil 1"Y;ithltf~~iHb~is;lfr~1,~hi0~~wood, Mayor Lizee thanked former Planning
C~mmissi~n~li!m~~l~;~~~\({~ for'Hi~lln~ee y.e~rs '6lfls~rvice as a Planning Commiss~oner and pr~vided him
with a plp.que of apprec1n!lfW andlltl~~Pl?illltlOn. Mr. Conley thanked the Counctl and the City for the
if,!,,:rl ,t~_~._~~.;, lij.[,Ii~
oPPortlllilJP.!i1;'r. 'II'I"!!.!).'.'.'. 'HII.:.I..lml'
.f l'~'~ .~1i-':'fl'l ';Hn ~ n p . "
II' !lILI'.'. ''''1'.'1'.1.''1'' i; l'
""" ",!..Il
IHII!, . 'LIlli. .ji
B. '''lliU~ecognitlon otl~~rl Scout Troop 2378
II!!'!' It'd
"1111'1, 1m!
M L.' fl.lll' d fi ,Ill . h" b dd dId I'
ayor izee apol€1~lft, or noppequestmg t is item e a e to t le agen a ear ler.
"IlII'I...iul
!!,...~ ,p,
'i,: 1 %'1., 1,f.l^:~- . .
Mayor Lizee stated me'wt:~rs of Girl Scout Troop 2378, fifth graders from Mmnewashta Elementary,
were present this evenil1~!Troup Leader Lindi Hensley was also present with the Scouts.
with this issue. Director
not involve the Planning
Mayor Lizee stated this item would be disc~lfj~d under Item 1
{l-It
Director Nielsen clarified that the Planningll
Brown stated the discussions involved plan~
Commission.
Ms. Hensley stated she was one of three Troop leaders for Troup 2378; Sue Seagal and Mollie Johnson
were the other two Troup leaders.
Troup member Brooke Hensley stated the Troop members were present this evening to learn more about
citizenship in the community, which supported their efforts to attain their Bronze award. She explained
what had to be completed to earn the award.
The Scouts each introduced themselves to Council.
SHORE WOOD CITY COUNCIL REGULAR MEETING
April 23, 2007
Page 3 of 11
6. PUBLIC HEARING
None.
7. PARKS - Report by Representative
A. Report on Park Commission Meeting Held April 10, 2007
Mayor Lizee stated the Commission should inform Council
Council to perform their volunteer gardening job.
needed from
Chair Davis reported on matters considered and actions taken at the
meeting (as detailed in the minutes of that meeting). She provided an
event. She stated she was meeting with the volunteer gardeners over
the individuals gardeners needs were.
Councilmember Turgeon asked Chair Davis to let
event so she could reserve the Southshore Center as a
the Park
PLANNING - Report by Representative
;'l;lltltfl:C
Chai~ Schmitt st~ted .the~e had not ?een a Pt~nrtijftlffiw~missiOl~
meetll1g. He agall1 hlghhghted the ltems consl~i~red!la:'I!lmRlt.,pnl 3, 20
session. ." IIml!!> "ll\l!.!111 !il'l'llllllllllllll'"
In response to a commentf~</)mltu~t1 'Imember Tutg~on, Directorl}{Jielsen clarified that Planning District
6 did not extend to Ton~FJ;I~ay; the F lty Road 19 Ghrridor Study did extend to Tonka Bay.
iilllll!lllhL. tllhnl1
Select Con,UhI, R tative to A.!~!'Hoc Committee - Review of Historic or
lArl~ffi"tectudli~iftiU !i hftmf~'& Buildings
"i!!f!ilIlhlllllll ','!!I~ . 'ill!
Administn.~6r Dawso II~th1m Dire explained the City recently adopted an
amen~I}leht to the City's 'eJpInRrehenl...~.,.!\a,n and to the City Code which were intended to provide a
" iillmh. fil!UL ,.Ii! ... . b 'Id' h h h' .
means olli, Wll1g property.lhwners ppreserve nonCOnlOrmll1g Ul ll1gs t at may ave lstonc,
architectuni ultural value'tBlfhe co munity. The Comprehensive Plan amendment specified that a
special ad hoc ittee, undetl~J1e Planning Commission, should be created to review and comment on
cases where exc s to cuM~nt standards were requested. The ad hoc committee makeup would
consist of one Planl(::Olult1issioner, one Councilmember, one Park Commissioner and the Planning
Director. Dawson statefn~lc'ommittee was looking for a Council representative.
,II!
Councilmember Woodniffvolunteered to be a member of the ad hoc committee.
8.
. ce the last regular Council
Planning Commission study
A.
Turgeon moved, Wellens seconded, Selecting Councilmember Woodruff to Represent Council on
the Special Ad Hoc Committee. Motion passed 4/0/1 with Woodruff abstaining.
9. GENERALINEW BUSINESS
A. Excelsior Fire District Capital Improvement Program
SHOREWOOD CITY COUNCIL REGULAR MEETING
April 23, 2007
Page 4 of 11
Administrator Dawson stated that Council considered the Excelsior Fire District's (EFD) 2007 - 2028
Capital Improvement Plan (CIP) at its April 9, 2007, City Council regular meeting. Council continued
this item in order that the EFD could provide much additional detail about current and proposed
technology for the District. He stated that Council had received a document from Chief Gerber to all the
member cities dated April 12, 2007, which addressed the request (as detailed in the memorandum).
Dawson then stated that the Excelsior, Greenwood, and Tonka Bay city councils had approved the
proposed 2007 - 2028 CIP. The Deephaven city council first considered the proposed CIP at its April 2,
2007, meeting and continued the item to its April 16 meeting for reasolf~l~jrnilar to those stated by
Council. On April 16 the Deephaven City Council did not approve the" 'Bpos~€1 CIP; it did approve a
CIP that would delete the $35,000 shown for technology in 2008,~I1" ve the total capital transfers
(a.k.a. the cities' contributions) in 2008 at $155,000 rather than ~\1~llpr; $170,000. He noted that
according to the EFD Joint Powers Agreement (JPA), at leastlt~o-thir four out of the five)
member cities must approve the CIP. "
ress Council's
ho~~d $35,000
f'
Mayor Lizee stated Chief Gerber had attended the Apr' 2007, <;:ouncil meeting
questions. He then provided Council with the additiqn'.ail requdst;ed regarding the
for technology in 2008. !;j~;', )!lh\,
'll:il\:II;:;"
Councilmember Turgeon stated she woul~,U~e to receive add/~l~flyl. information regarding a phase-in
plan for technology replacements and idt"t~tlt:ments. She alSt}lllilR~ld like to receive additional
information regarding alternatives that could ~~IQ~~~iRfired for sharingl~1R~Q)'logies with the South Lake
Mi?netonka :olice Department (SLMPD): Sh(llr~ateCII~n"mflU,~ for the ,~ifiters and copiers specified in
ChlefGerber s document were overwhelmmg. 'llh JdIIW'flIIIIlIlUllll'"
Ilk ),f' Iltbl
Councilmember W oodru ad spoken ~t1l; Chief GerBer twice regarding his document. He
related that Chief Ge , had not preW,ared a detailed plan to support the proposed CIP
expenditures for techni il,Woodr tated that a numbY/l of the existing computers would be adequate
to use if additional memd~l~,.a,. s, ..1 them, whicl1,mWas inexpensive. Woodruff then stated he had
'Id:rh d'
spoken with Ji~!l~mr~~ t?e ~ell~lll ,wntlffi~I~FD had recentl~ used, and also had been used by
the SLMPqd~llHB:~~~~I\~i?lcate(!l1 , d not s~tlnjlChlef Gerber's Apnl 12, 2007, document. Woodruff
~:~~lm~~::sl:n~~IUS:i EF ~i~;~:,;:n:';:e~;::;~:~~I~~I:r~e;I:: i;r~;. t~r:;~~~~n~ta:e~I;e
WooxlrU'fij;: t on to state th a resolqtion the Deephaven city council had adopted, it stated there was
a need for'l ology plan, in that' resolution it did approved a CIP that would delete the $35,000
shown for tec j?Y in 2008 iI a technology plan was prepared, and have the total capital transfers
(a.k.a. the cities Rhtr,ibution n 2008 at $155,000 rather than the proposed $170,000 (as stated by
Administrator DawsoqlRrrv~RF y). He recommended that Council take the same action as the Deephaven
city council did. 1111I1111'
,Ill'
Councilmember Callies'stated she agreed that a detailed technology replacement and improvement plan
be prepared at some time. She questioned why Councilmember Woodruff had contacted a Deephaven
councilmember with regard to the proposed CIP, but he had not chosen to contact a member of the
Excelsior, Greenwood and Tonka Bay city councils which had approved the CIP. Callies stated she was
concerned about the process that was used. The Council had received a proposed CIP that was
recommended by the EFD Operating Committee and the EFD Board; the Board was responsible for
oversight of the EFD operations. It appeared that the Council did not give credence to the Board's
recommendation to approve the CIP. She acknowledged that it was each city council's right to ask
questions about the CIP to better understand it. She questioned the rationale for having a Board if the
SHOREWOOD CITY COUNCIL REGULAR MEETING
April 23, 2007
Page 5 of 11
member cities councils were not going to place any value in the Board's recommendations. Callies then
stated that although she agreed with a need for a longer-term technology plan, she did not think it was
appropriate to remove all technology related funding from the CIP prior to approval.
Councilmember Woodruff stated it was not his intent to eliminate technology funds from the CIP
entirely; he wanted the opportunity to review a technology plan prior to including technology funds in a
CIP. He thought his desires were consistent with those of the Deephaven city council. He also thought a
technology plan could be prepared in 3 - 4 weeks. He stated he thought the timing of the CIP was
unfortunate. Woodruff stated he was concerned that the EPD Board had a CIP that had
"fuzzy thinking which was evident when it was first presented".
Mayor Lizee stated the EPD needed a working CIP. lhad identified to include
'}
funds in the 2007 - 2028 CIP for technology and to start funds for capital maintenance and
replacements in the two fire stations. ProTU,her vantage point, Gerber provided Council with the
information it requested with regard to tecrli y detail to the ability at this time. She was
confident that in-depth technology planning 1 I~H~!;~?One prior to receiving any request to
spend any funds. She could not support passin 'u~'tPltH~~ITn1Ij~~: funds for technology.
;,'T,;'",li1Ir'
C~uncilmember Turgeon .s...t~tlijI6...h.I....e did not think'11R.r.'.1.iIPyg~e~~Iw,J..'~.II~~~'being ~gn.ored; she thought it ,,:as
bemg enhanced. She tho~?jlt~'Mi'tl11 nd could prettijre a teclmof0gy plan wlthlll three weeks. The Clty
~~~:~i:: :~~:~ ~~e~;~r~hf;~ t~ a ~~t:~~;~~~~~~t~70~~~r~~~: ~~~~~:~~~~e~a~t~~ee ~~:~S~t~~~
she "looked" to the EFD dp~tht\?g , mmm~~ and. the/lWD Board to assist the EPD St.aff in preparing a
more enhance?,a\\~lI~??-r~nge'188~ lBHQlIRij H\il!S~ She also stated the technology Issue should have
been add~e~fl,t11ijarn~tlijnl'{l~ thep{~ftflss. She w on .to state there w~s no ne~d to rush the approval of
the CIP;iln~as more lillpQU8m to ens~flr)J;he CIP contallled reasonable lllformatlOn.
vI! 'filii; <;+1"1'" .;.
111111111; "11111111111'
There wa:4ut11suing discussio\, gardingllWhat should be changed on the CIP before Councilmembers
Turgeon, W~iI~ns and Woodru ould ttpprove the CIP.
'11!!I!h
Turgeon mov~~hllk11~lllens sen ded, Approving the Excelsior Fire District 2007 - 2008 Capital
Equipment Plan aYt~h}~~.a~a to Remove the $35,000 for Technology in 2008 and to Reduce the
Total Capital TransfeJ~IHw12008 to $155,000.
iJli1r
Mayor Lizee clarified that there was Council consensus to reconsider technology funding in 2008 at a
later date.
for apparatus and
for technology. He
he would support
there was not a
Councilmember Wellens stated the proposed CIP contained
equipment replacement. The same level of detail in projections
questioned why previous CIP's had not included any
approving the CIP if the $35,000 for technology
technology plan.
Motion passed 3/2 with Callies and Lizee dissenting.
B. Approval of SLMPD Supplemental Services for Excelsior
Administrator Dawson explained that for several years the City of Excelsior had arranged with the South
Lake Minnetonka Police Department (SLMPD) to provide seasonal park and dock patrol services. Those
SHOREWOOD CITY COUNCIL REGULAR MEETING
April 23, 2007
Page 6 of 11
discrete services had been provided at an additional cost to Excelsior. Excelsior proposed a
reorganization and slight expansion of those services. The changes would result in an increase in the
hours of service provided (three hours a week for fifteen weeks, or three percent more than in prior years)
and an increase in the coverage area. Because the supplemental services were being expanded from what
had previously been approved, the SLMPD Joint Powers Agreement (JPA) included a provision that
required approval from the member cities. He noted that the SLMPD Coordinating Committee had
determined that the SLMPD had the capability to provide the expanded service and recommended
approval of the request.
C. Approval of the Verified Claims List
Police Department's
City of Excelsior as
Woodruff moved, Turgeon seconded, Approving the South Lake
Provision of Supplemental Season Park and Dock Patrol
Proposed. Motion passed 5/0.
This item was removed from the consent agenda at
In response to a question from Councilmember
44483 to Xcel Energy for an amount of $4,551.17 was to
damaged by a Public Works vehicle whr it slid down
reimbursed part of the costs by its insurance J?any.
he,lhh
'\\II!ll'lll
Councilmember Turgeon stated that it was 'pugll~II~~IIl:J.~r, attention it appeared the policy for
.. . . f II -- t:~. ~.:i_.~ 1 :: t I: <
venficatlOn of claims by Counctl had been cl\lnged',!II~'nl\1'~,! that when Council
approved the verified c1aims}!\~b~)I~~thorized the~n~Ji.~k' to be Il' She stated that Council had been
verifying checks that had la~lle"tlMID; '. released; aM"' based on i rmation in the League of Minnesota
Cities publication, thoS~I"ttions wo I 'lbe in violatiol\lpf a State Statute. She then stated that was of great
concern to her. She ,sfdt~ftll~pe had Hen told manyt~m.~?i that the process for Council approving the
verified claims list alloweQII~Q 'ItlW?pportunityM0Ii stop the release of a check pending further
~~I~~;s~~~~ S~~IUU11 ested c~~:j~ ~~ ~~~:~~~fnWWJI~~i~~:~a::~;::;~~~c~n;nh:/~:~~~:~d c~~:~~ii~
with a c. 'date of A 1.121\ ~~lll~/h had already been released, and Council had not approved their
relea~RII noted that sli dft.provitl~~I.lih~orney Keane the information she found and asked him to
researcli She statJ~he woul~!~'e open to any suggestions regarding how the process could be
modified not be in ~,nJation Of State Statute.
d'!
HH
H-U
Councilmember statecll!she appreciated that Councilmember Turgeon brought her concern
forward, and she w l~m~rlke to increase her understanding of the process and State Statute. She
stated that Councilmell1Furgeon had made a statement that the City was acting illegally, and she may
have implied there wa ome wrongdoing and possibly even suggested there may have been some
underhanded behavior. She did not think that was appropriate in this setting.
Councilmember Turgeon stated she did not mean to suggest there was underhanded behavior; but, she
was concerned that there appeared to have been a change in the policy that she thought was being
followed. She stated it was important the process allowed Council the opportunity to stop the release of a
check if necessary.
Councilmember Callies stated the tone of Council member Turgeon's voice suggested that Turgeon found
there was something very improper going on; she did not think it was appropriate to leave that impression
SHOREWOOD CITY COUNCIL REGULAR MEETING
April 23, 2007
Page 7 of 11
with those in attendance at the meeting or the viewing public until all the circumstances were understood.
She did think the process should be discussed; but she did not think it was appropriate to "put Staff on
the spot" during this setting. Callies then stated it appeared Turgeon had concerns about a few of the
checks on the list and maybe those specific checks could be addressed at this time.
Councilmember Callies stated she would like to continue the discussion of the process for approving
verified claims to a future work session.
Councilmember Turgeon stated it was not her intent to imply anything - s~ffl~;R not imply that any staff
member was stealing money or that any activities were underhanded. Sh~JWas'ohly making a statement
tha~ it had come to her attention th~t the process she understood wa~li~>>ijH~sed to be used for verifyi~g
c1alms was not the one that was bemg followed. That was why sj~~rasf<l&~lI~J:torney Keane to offer hls
opinion on the process that was being followed to ensure it was n6ij~~ violaH~i1I~tthe State Statute.
I?t"qfliUh1
to direct th~IW!b; Attorney (or any
'L:t?,j,
was 'lnot appropr~ate~llffltrh'~~ll i~dividual
sugg ed Counctl dlscU~11~1\at ltem at a
,d Attorney ~eane with the
Attorney Keane to research the
Councilmember Callies stated that it was past practice
consultant) to perform work on behalf of the
Council member to provide that direction on
future meeting. Councilmember Turgeon clarified
information earlier this evening; and if Council did not
matter that was Council's prerogative"l
"l'
hill'",
Mayor Lizee stated that as .a point of procei~l~~ijlf~hf,~\\~hat the
She commented that Councllmember Turgeon Ht~ ra'is~~r~~YI1~l1she was of.
~_~.-~ -filt~.)'I[~-k;t!-'1:-'_
i '.' __':- i_ I J - " I I ~ (1':']:: ~.. t' :_:: ,;: -~. '
Woodruff moved, Wellens~\~~~Jl~~d, asking th~l<=t~IAttornteYI~~:~eview the process for disbursing
City funds to ensure cOlllJi,tilili~~I~jt,h State Stattil~~' IV'
1"\''11'1\1 \1}
.fir PII!II,ln
,Ii! 11\1I.\l \1\,
Councilmembe~ Callies\Ii~8nwmendeqljhat the :opic o~fR~Jprocess be discus~ed at a future ~eeting ",:ith
Staff so Counctl could galIjyij!~tl~er\~~~1mt~n?illg of t~~lprocess that was bemg followed pnor to askmg
A~o:ney Kean\~lf&l~rI1~arc~1 tA!~I~~~tel'f6\iIMI~t~tlfRlfff~leity. C?un~i1m~mber Wellens stated tha: Keane's
opilllOn wo~~tJlliet~llijm8Ilf the ~t~nn~s bemg fdllowed was m vlOlatlOn ?f State Statute: Calhes sta~ed
she wa~tn~lt~ have an '<lJtfltlfi~lllty tlllnHeerst~nd t~e. pr~cess. that wa~ belll? followed pn?r, to engagll1g
Kea~liI111~.te.l.l.r. ,.Vl, ces; she wOulU1.W........'.u....pporn~.:"ftlj\e\ p~~lclpatll1g ill the dlscusslOn. Mayor Llzee stated all
questlOn'SI~'ijffieane should belfnUWarde~ll(fAdmll1lstrator Dawson and he would send them to Keane.
Woodruff m8 ,Callies sec>>~~ed, continuing the discussion of the process for disbursing City
funds to a Mayll~R07, Woutt Session with Attorney Keane in Attendance to ensure the Process
was in compliance \!,f~lJ1\IStatsIStatute. Motion passed 5/0.
11111111111"
Woodruff moved, ca'JiU~ seconded, Approving the Verified Claims List as Presented. Motion
passed 5/0.
to a future meeting.
D. Approve Plans, Specifications and Authorize Advertisement of Bids for Radio Read
Water Meters
This item was removed from the consent agenda at Councilmember Woodruffs request.
Councilmember Woodruff stated he was confused by a couple of items in the advertisement for bids for
the meter replacement and automated meter reading project document and in Director Brown's cover
SHORE WOOD CITY COUNCIL REGULAR MEETING
April 23, 2007
Page 8 of 11
memo. His first area of confusion was the number of meters that would be replaced was not consistent in
Brown's cover memo and the approximate number of meters to be replaced that was specified in the bid
was again a different number.
Brown explained that $210,000 for the automatic meter reading project was sold as part of the bonds. At
that time it was thought that the majority of the meters could be replaced for that amount of money.
Current pricing indicated that approximately 770 meters could be replaced for $210,000; the actual
replacement numbers would depend on the bids received. Once the bid was selected Staff would
prioritize which meters would be replaced as part of the project. He pid would be changed to
reflect that approximately 770 meters would be replaced as part of the 'Il,
Councilmember Woodruff stated the number of
consistent with other training hours specified in
high. Director Brown explained that there radio meter
well as user training hours for the hand-held equipment
training Staff would receive, he did not tQjn-k the identified
stated the bid would ensure the training'lnhm~," specified wou
Woodruff commented that there appeared tJ:':ltle;i>>"tances when
document was not conducive to a particular bid.hl ""!lllill!lllirg,
!. '"1lIHl1ll..
il! .;1, 11!1I11:!liimll
C.oun~ilmember.Callie~ sug~~I~~S?j that ~o~llcilme~PiT~;Woodrul!fjfllP:ide Staff with hi.s document which
hlghhghted the mconslstel!ai~s If11l! Ibld m order t~imove the meetmg along. Counctlmember Wellens
commented that Coun~HIIff~s just,l;~rizing an ad"~~isement for bids at this time. Woodruff stated he
wanted to ensure the,atl~Qtllitlyment fo~~ids was correcth" eI'
t\~nn~.. in~n UUJ*'
Councilmembe..r,~,".'.l.'.'.p......o. d...r.u. ff qaU~\lt..'..~.~...!..l!l,.!,~..IU!WH~1Im~!~,,'..a.......J.i....i....m~~!~ould be from the project in relationship to the
HI""W1t nnff) .ld'v"".i"
cost of t~e In~;eijH!mh"m.Y.I.r,...B. ro#qIRfi.P......I....a....ined 'f~'atjlfl1any of the meters had b~en installed ov~r a twenty-
year p.e . As the me~e~tll~~~d ~~e~!m~l? det,~norated .and as a r~sult the .Cl~ lost substantial revenues
fromdl Ir~ct measunng'9~~Rplhtles:jllWrlltl1.e? explamed that It took slg~lficant personnel hours to
m~nt1al"~1the m~ters toda~dl,~ere a:~Il1abtllties fro~ ,dog attacks, and res.ldents that were not pleased
wlth perSOri"~h~~mmg on to tnmr property. Mayor Llzee noted that the Clty used to contract out for
meter reading's~ffU~es, and PubN~~IWorks currently provided that meter read service manually.
'IUIl!I'U'
It was clarified that!~U cil HftU1d decide not to do the project once bids were received because the return
. ~ ,Ht~- .
on mvestment would n 'lworth It.
date stated in the cover
26,2007, and the
Councilmember Woodruff stated there were inconsistencies with
memo and the bid document. Director Brown stated the
documents would be revised to reflect that date consistently.
specified in the ,memo were not
I" :~: I, . , i ~
thoug1t.....\ the training hou Ul&pecified were
'1hl 1m' .
''rk"and software ~liammg hours as
in the bid. Based on the types of
hours were high. Director Brown
consistent throughout the bid.
part of a boiler-plate bid
Wellens moved, Callies seconded, Adopting RESOLUTION NO. 07-030, "A Resolution Approving
Plans, Specifications and Estimates and Authorizing Advertisement for Bids for the Radio Read
Meter Project, City Project 07-04." Motion passed 5/0.
10. ENGINEERINGIPUBLIC WORKS
A. Accept Bids and Award Contract for the Badger Field Lighting Project, City
Project No. 06-07
SHOREWOOD CITY COUNCIL REGULAR MEETING
April 23, 2007
Page 9 of 11
Administrator Dawson stated bids for the Badger Field Lighting Project were opened and tabulated on
April 18, 2007. Staff recommended the bids be accepted and the contract be awarded to Honda Electric
Incorporated in the amount of $69,000.
In response to a question from Councilmember Woodruff, Director Brown explained that the bid
specifications were written such that a system other than the Musco Light-Structure Green System could
be used provided the contractor submit information regarding the alternate system 10 days prior to bid.
The Honda Electric bid proposed using the Musco System.
dtl
{[ ~ .~. ~! I:.,
Woodruff moved, Wellens seconded, Adopting RESOLUTION NO. ~4t031, l(AResolution Accepting
Bid and Awarding Contract for the Badger Field Lighting Project, qimirl?roject No. 06-07."
~!,tltJ ~ltli[i.i~, 1
riP' q,i_f~[[
Director Brown commented that Honda Electric had been a subcdHtt~ctor ~Hl' of the City's lift station
projects. Honda Electric had done four other projects usin5,,'~+I~ti~co Lighil~~~tem. He stated that
the $69,000 bid was lower than he would have expect.e.......d......,.,.,a.,J'lHhe\v..o. u. Id not be s l*"t,~.,..e............d......i.f...t.h. e cost was
more than that. He also stated he had talked to Vit:h4R;' who h~~ not included 'lijMh~id. sheet in its
submission, and it stated its bid would also have beeqdHl~1tftrge oft~~~!ds received. 'qmwl1'
'1111.l.I......... ..................I....Hihh /,1
''ii:)\}. .jH:V '-tt. if
Councilmember Callies questioned why only three of the!I~Ht1~ors submitted bids. Director Brown
explained that Staff chose to list potential (plan holde~JI~t! mpanies that took out plans on the
project) on the tabulation sheet. Often holder may' to the contractor on the
project.
,.~i:1H-[lilt
B. Motion g~aeFl!*,~ Road/ Manitou Lane Street
Reha~;~n'ttion p;3
fl,'q'l.'!h
Administrator Dawson st~iJUlthi~.ite, to prepare a feasibility report for the
Amlee ~oad ~ndIMftJ;litou L~rl~!th~W: feasibility ~ep?rt would state w~at the scope of
the project f!ll)~nl II woillJlRI~itter scope at a pubhc lmprovement hearmg, and at that
time Cou would de~r~hat tH"I.f6?pe would actually be if it chose to proceed with the project.
Engitl~~ ?ini stated St~ con~~~G"~ pnblic information meeting for the project on March 22,
2007, at wnl1hi}J1e it presentedlfib roadway and the consideration for the installation of City water service.
Staff provided's>>tk~y sheets to e~~h property owner regarding preferences to have City watermain installed
along Amlee Roddtllmfinitou L~rlW and Glen Road. Of the 48 surveys provided 30 responses were received.
Landini explained tfiatliij,prd~llfor watermain to be installed on Manitou Lane it would have to be installed
on Glen Road; Glen R~~~lmd.Y;not included in the street reconstruction project.
Councilmember Turgeq\lFI'questioned if Staff considered including Glen Road in this reconstruction
project. Director Brow~ stated based on his experience with the Wedgewood Drive, Mallard Lane and
Teal Circle road reclamation project he would not recommend displacing that many people at the same
time in order to include Glen Road in the project. He noted the issues there would be for residents trying
to access their homes and to park their vehicles. He commented that Glen Road did need to be
reconstructed, and if Council agreed to reconstruct Glen Road, he would recommend that be done in
2008 so that the residents would have a place to park during this project. Councilmember Turgeon stated
residents could park at Manitou Park and at the Unitarian church. Brown stated he did not think it would
be an option for residents to park at Manitou Park because Tonka Bay begrudgingly allowed that for a
Motion passed 5/0.
SHOREWOOD CITY COUNCIL REGULAR MEETING
April 23, 2007
Page 10 of 11
previous project. Turgeon stated if the reconstruction of Glen Road were done as a separate project the
residents on Manitou Lane and Amlee Road would be displaced twice.
Councilmember Wellens stated if Glen Road was not included in the Amlee Road and Manitou Lane
reconstruction project and if Glen Road was done at a later date, then the residents would be impacted a
second time.
Director Brown stated that residents tolerate driving on gravel roads for a short period of time. Staff
assumed that Amlee Road and Manitou Lane residents would probably p,arJl:.ll~~ Glen Road during the
project. When the Glen Road reconstruction project happened the Glen!\lpllg residents would be able to
park on Amlee Road or Manitou Lane. ,lIlllh;
,lIllJ"illllllh
il' il'Y
Councilmember Turgeon stated that the residents were complimenta~Wfhow tH~I~ydgewood Drive, Mallard
Lane and Teal Circle Road reclamation project was conducted ~n~N~1,~3tPmunicafil~~I~Road closings.
, r ! !: ' . , , 1 t t 1 t .~. t 1
Director Brown stated the project was originally sche~lll~a to sta1\, in July 2007. ~M~~ftlpn slome of the
'd h db' h C"'lll'''h d" Id b d I ')1,,11'11'
concerns reSl ents a a out grantmg t e lty easemehlSM(t!' at starta;te cou e e ayeujUW
~ -o::lPI. I~JI; ll;~.'>J
'1!111'1,)!1I i II I j v
Callies moved, Turgeon seconded, ordering a feasibili~IU~~flt~!for ;he Amlee Ro~d and Manitou
Lane Rehabilitation Project which woul~I\~c1ude Glen Road'.llllllh
11111 ..... '111111.11,
Councilmember Wellens stated that the surve~I,~\9,~indicated th~Jli~M~i7% requirement of residents
in support of City water was not met; if that I '.' 'lli~~tlb. d been metlIMI~~termain installation project
would automatically have been done as part dfi,a ro~ijllr~li'\\i~l1,pf~ject. Mayor Lizee stated that
Cou~c.i1 could decide to p~o~,l~ftlltl\~~ waterm~in iij~~;t~l~tion as ~W~f a road reclamation project without
a petitlOn; and only a feasll.1lhtylr~tl~~lwas bemg con~ldered at thIS tlme. Wellens stated because the 67%
requirement was not n;Wfl~he City'%ijn,not obligateilll\o include watermain installation in the feasibility
report. counci~meml;>~rllfijflffieon nO~fW.that for the \\fni~<vwood Drive, ~a.llard L~ne and ~eal Circ~e
Road reclamatlOn project tl1~I~?% r~mm~m~~t was nollmet, yet watermam mstallatlOn was mcluded m
the feasibility s~~~~!f?r that'~t~~~flf~M~~~1nlnt~Hllf,a~son stated it was Council's direction in 2006 to
include wat~mlRmU>>~~~'~aJion idlailfil~sibility re~~ftlfor major road reclamation projects. Councilmember
WoodrufJiI~i~ted th~t3Ijl"~~(;O of!{"~I~Tsidents stated they wanted City water; and he would support
wat~~mpU{hinst~llation bei~~Uk.fluded!llfllr"p~'feasibi~ity .report. Di.re.c~or Brown stated there would be
addltlOnYII~ij~\::curred to m0~~f"; water:pN1n mstallatlOn m the feaslblhty report.
IIlw, 'iHI
Motion passe<Uts[O. Inll
t ltill-~.. if_tIff
'Hili'. "'1"
Dave Gerton, 25 I 1 OIWlenRQalM: stated if all of the "yes" and "maybe" survey respondents were included
the 70% requiremend\lftftl~,lbe close to being met (assuming the percent was based on the number of
responses received). C9Uncilmember Woodruff commented that the City's policy was based on the
number of property owners surveyed.
Elizabeth Van, 24710 Amlee Road, stated the drainage problem in that area significantly impacted her
property. She had issue with the City's desire to obtain an easement for 7,333 square feet of her property
to address the drainage issue. She stated she was pleased to hear the City wanted a feasibility report. She
encouraged Staff to have a great deal of open communication with regard to this project. She stated she
would prefer that Glen Road reconstruction be included in the project rather than do it at a future date.
SHORE WOOD CITY COUNCIL REGULAR MEETING
April 23, 2007
Page 11 of 11
Mayor Lizee commented that Council recognized that the City was a "wet City" and there were
longstanding drainage issues in that area. She clarified that the action Council took this evening was with
regard to a feasibility report only.
Ms. Van questioned how the residents would find out about the results of a survey. Director Brown stated
the results would be placed on the City's website as well as the feasibility report. With regard to the
easements, Brown stated Staff would make themselves available to the residents to discuss their concerns.
Brown stated he would try and have the feasibility report on Council meeting agenda in late May.
In response to a question from
2006 audit information was very good and the
A. Administrator & Staff
11. STAFF AND COUNCIL REPORTS
Administrator Dawson stated there was an EFD Board work
a presentation about the Excelsior Firefighters Relief
Councilmembers to attend.
Dawson then stated that the City would be 111
Minnetonka Yacht Club case.
B. Mayor & City Council
stated that preliminary
in late Mayor early June.
12. ADJOURN
Woodruff moved,
2007, at 8:47 P.M.
Council Regular Meeting of April 23,
Christine Lizee, Mayor
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, APRIL 23, 2007
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:30 P.M. or Immediately following
the Regular City Council meeting
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Present.
Mayor Lizee; Councilmembers Callies, Turgeon,
Dawson; Planning Director Nielsen; and
Administrator
Mayor Lizee called the meeting to order at 8:32 P.M.
A. Roll Call
Absent:
None
B.
Review Agenda
Without objection from Council, Mayor Li~ee proceeded with
, 11 !11.~ 1 ~_~: <
2. 5795 COUNTRY CLUB ROAD (C~I~n1flTh'~ED
II!. "lhll1m.tl
Administrator Dawson stated that ServiceMaste~\had ribij~~~\1!in the to clean it up yet. The inside
of the house had been painted. He then stated hel~~d CI?p:t~~t8d1ll~ rrental companies, and the feedback
he received was the h~useim~H," t for around I$H~I$OO per m . { based on a twelve-mo~th lea~e.. ~e
commented that the CrtrdPurchas. ..~ 5795 Countw Club Roa' property to allow the City flexlblhty
when it was decidin~iA~1In~t~re of ': Hall. If the h~~se was t~ be rented for .twelve months, nothing
could be done to the nous~l1tr6!i rega ~~.~hanges at Cl~llPall unttl the rental penod ended.
councilmemb~~lift!Hi~s.~tat~dltqkt~!I~lllhn~U"~I"e~nj~~'reason to make repairs to the house if the intent
was to tearilIMJ1mlI.llIUIIUIIIL'lllllh.k"',II!'
"li~' t%KIt1_~_~s_ -~.11~:Jf!:
~ji" U': I'; t~j~ " lH ~;r
~~~t*wne e::~:~n~~~ij ig~:~:~~~r~:: ~O~:~~h\~: :7.;\~c~ ~:\ ~:~~t:i\~e;~r~~~~;:~:~;
That new cA' ,should be ins ". d the'Week of April 30, 2007. A replacement stove was purchased off
of Craig's Li mw.....;...o. .... r.ePlacem..~.~t toilets were also purchased. Staff was attempting to secure a used
refrigerator for a l~~"ll~f $75. .11111
iIIUIII.. ..d11
Administrator I?~~SO~!I~tftt~tt~at As~ending Praise ~hurch (APe) had not made any payments ~or pa~t
due rent and uttlltles; It nao untll Apnl 30 to do so. Dlrector Brown stated that the renters had unttl Apnl
20 to remove their personal belongings; if it was not picked up Staff would dispose of the items.
Councilmember Woodruff stated it would likely take Council more than one meeting to determine the
future of City Hall; therefore, he would support renting the house out for twelve months. He thought
tearing the house down now that the City had put money into making the house habitable did not seem
like a good choice. Also, he did not think it would be wise to leave the house empty.
Councilmember Wellens stated he had not supported the decision to buy the property. He then stated he
supported selling the house. He commented that the recent experience of renting out the house had not
been a positive experience. If Staff needed additional room at City Hall the existing Council Chambers
could be used for that purpose and Council could conduct future Council meetings at the Southshore
#2C
CITY OF SHOREWOOD WORK SESSION MEETING
April 23, 2007
Page 2 of 5
Center. If future operations of the Southshore Center did not seem viable, then the City could consider
purchasing the Center for use as a City Hall.
Mayor Lizee stated the property was purchased at a time when discussions regarding the future of City
Hall were initiated; it was decided that securing the property until a decision on City Hall was made
would give the City flexibility when evaluating alternatives. The decision on the future of City Hall was
postponed until the current Council was in place. From her perspective, it was prudent to keep the
property until the future of City Hall was determined. She then stated there were rental management
companies that could manage the property for the City; it was not appropriate to ask the Staff to do so.
.ff~UE!~
Councilmember Callies stated she would support a decision to begin b~iJpiHg'~Phew City Hall. Because
she did not foresee Council reaching any consensus regarding wha.~ltRh~tO with City Hall in the near
future, she thought the house should be rented out. . illllYillHllil
it ~ ~. ~. ' 1;, ~. I~\ :. :\.:
Councilmember Turgeon stated that the longer a decision ab9~1IFi~lflall w~s;ij~\~~ed the more likely it
would be that additional costs would be incurred while e}'t~lu~HHg the a1ternatYvi~ijll.~he then stated the
advantage to keeping the house (and property) was the h Vse would be available fof\t"~~oral}' relocation
o~ Staff a~d/or files during remo?eling or reconstru~j 'It{City HMir,She also statedllsUftlft@llld support
elther selhng the property or rentmg the house. "IIIIII;,IllllIh, . JW
'hllltH1" ,\
Administrator Dawson stated that a rental management comp~HUlfu~uld charge a fee of some percentage
~~~~t~o:~~t~i~~~~a~:~~ ;:~~~ ~~~~::i.pl~Mh~I~'~~O per moalll"mllh:~~~e the rental of the house in
l'l. "lhll[lll,... 'ul'illil
Councilmember W o~druff stated t?ere should b~lf...........w.' ~y.l.I.'.t~l#ltifnlt.,h. .e.........I..e..as~ll~ch that the City could. break a
:a~~:~~~~t~t;~~~~~:;~~l~~lttl~;I.;~~Si~~:~:~~~!r.:t~~~~i:~~l~::r~i~~~~s;~:;~:;~~;
Hall by the end of summe1Iii.'I' , hIUII.II.l. II!. ...
,ill' 'lllll'l.' 'HI'
illlqll" It I ,\
Council gave Staff direeti~Flf~ ensu~rl\the house was\~fffJ1?ht into habitable condition, to find a rental
management company, and tQltnil~)~fim1"nfl~~I,~~~nj~,~pOsslble.
councilm~mu~JII~Ulllijlll~ij~jsti~~Jijlllfh~n;q~~llHmjJ!;~mbe.rs thought they needed to be involved in the
~ta~rs..~lffvltle~, or to r~~ln~ll~he de(llijW~s St~ffwas makmg. There was consensus there was no need to
mlcr~rmfH!.age the effort. lllhu, 'lmlljlJ
li'I!WII 'llm,qWI
Director N~~l questioned iAuwre wasli~~y reason why the property could not be rented for a six-month
time period. Ofll:jzee state~.r~e rental management company could provide guidance on that.
In response to a i~U~flm~ fr~~)~ouncilmember Turgeon, Administrator Dawson related that Attorney
Keane stated if APC di~I>>~flihake the past due rent and utility payments, the next course of action would
be to pursue an expeditiqp~remedy in small claims court.
['
3. DISCUSSION OF MISSION, PURPOSE AND VALUES
Mayor Lizee stated that she asked that this item be placed on the agenda. She reviewed the existing
statement of purpose: To provide a value in municipal services, to assure compliance with community
laws and standards, and to keep residents informed of those services, laws and standards. She asked
the Council members if they wanted to make any changes to it.
CITY OF SHOREWOOD WORK SESSION MEETING
April 23, 2007
Page 3 of5
Councilmember Wellens stated he had contact residents in his ward with regard to suggestions for a
mission statement and he distributed the comments he had received. Mayor Lizee and Councilmember
Callies stated the feedback received was more philosophical in nature, and they appreciated the feedback.
Councilmember Woodruff did not think it was a priority to spend time on the mission statement.
Councilmember Callies stated that she thought it would be appropriate for Councilmembers to discuss
how they were working together; she did not think the Councilmembers were working very well together.
She then stated that some of the questions raised during Regular Council meetings could be discussed in
advance with the Staff (e.g., typos in documents) rather than take meeti ~1~\p1e to discuss them; she
clarified that she was not commenting on what the questions were, just lit cOllld be more appropriate
to address those types of issues outside of the meeting. ...'1,11 I.,.
,1Wlllh
HI! Illhl
~ay?r Lizee stated maybe it ~as more appropriate to considetll~' c.o . '?ijltl~rduct at this time. .S?e
dlstnbuted a code of conduct whlch stated: respect for one an,~i~yr ds()mdzvzdu(][~~,llfespect for the valzdzty
of different opinions, respect for the democratic process, aw()fespf};;;t for the com#t~n1(J: that we serve.
. .dl.I!P) .lllmlh".
Councllmember Wellens stated that from hls vantage!IW:<fm:~)"part of 't he democratlc prol<f~~~I~as to brmg
conflic.t out in the. open" and to disc~ss different )J~~1fl~~phiTlilli;:).~ long as. peo~'e.' were polite.
Councllmembe~ Calhes stated she a?reed It was appropnate 't~I!ijWI1~sS dlfferent pomts of Vlew; ?ut, there
was an appropnate way to accomphsh that. Wellens asked Ca h~~ll{?r a concrete example. Calhes stated
the tone of voice used when stating a dif:f~~w?rview point macit%II~I.I~lfference in how comments were
received (she cited examples ~f a statementsl~>>Unlrlarlie~ in the ev:eqj;' If! Councilm~mber T~rgeon
when she found the tone of VOlce to be offens\~eJ!lm 11m ember Tur stated she dld not thmk her
tone of voice was offensive and if it was the r~~ide~ Ilfl~~.!l~t her ; and she felt it important to
keep the line of communication open. Calliesll)st~t~~ !s1\~Il~~$II.~f!lt concerned with the residents'
perspectives at this ti~e, ,~IVJ~IRUnl~as concern~alm~8ut Cou~6~tl"e:nbers' p~rs~ectives. ~ayor Lizee
stated she thought the l~~~patlOn 'o~lflprFeon's vOlce'~~s offenslve at tnnes earher m the evenmg.
Mayor LizCe stated lI'illmllllr.,.[...,.d. .e.. si;.l.,.IIi~...!O........I..l...av. e..counc\.!.~.!ll".lI~t~ together in a professional an? considerate
manner. She encouraged C~wnIHI~mqr~~!llo, talk to ~taff If they had concerns or questiOns; and she
requested tha~.' cil hadl~l! 'igNs!!a~ijij"lthftlp1~terial in an .upco~ing me~ting packet that t~ey
contact StaMI1H Rthat S ad time tc5Tesearch the questiOn pnor to bemg asked the questiOn
on cam II as that w J~l e re 1. She commented that she would have appreciated it if
Coun~i ber Turgeon ~h have I d her concern about the verified claims list to Lizee prior
to th~ )ln~. Turgeon stat e had, ntioned it to Administrator Dawson. Turgeon suggested that
Council f06\lijl~llthe mission ment 'which was the topic at hand. Lizee stated she would like to add
the code of co.H<<"f.'I..~....to.. the stat.... . nt of purpose, and her objective in discussing the statement of purpose
was to gather mpU:~~Rm Counqt
)H!1l "I
Councilmember W ~~h,~~r;ed he supported everything listed on the code of conduct Mayor Lizee
distributed. He did not k it should be part of the statement of purpose. He stated a mission statement
did not actually exist, a d if what had been distributed was supposed to have been a mission statement it
was inadequate. He stated he would prefer that Council discuss other issues that would benefit the City's
residents.
Councilmember Wellens stated it was his tendency was to "dismiss chaff' and focus on what was being
said; he didn't pay attention to the intonation in someone's voice. Because of that, he may inadvertently
come across as offensive at times.
CITY OF SHOREWOOD WORK SESSION MEETING
April 23, 2007
Page 4 of 5
Councilmember Callies stated she agreed that a code of conduct should not be included in a statement of
purpose. She then stated that the code of conduct stressed that all Councilmembers should treat each
other and Staff with respect.
Councilmember Woodruff stated he would prefer to discuss the future of City Hall or some other priority
lssue.
There was Council consensus to discontinue discussion of the mission statement.
Councilmember Wellens stated he submitted his questions about
Council meeting.
!\,
Councilmember Turgeon stated it was important that~J9.~!iV!~idents questions the
Councilmembers had and what the Staffs responses,JI1+~re. If questions were ked ,during the
meeting, the residents may question why not, or the~f~~~lee confu'fd about a \~Iwere times
when it was appropriate to ask questions at the meetinge'ltli~lfP had,~~~1) asked of Staf ~dvance) and
for Staff to respond. Councilmember Callies stated she didl~~h"nUfe the perspective at all questions
asked of Staff in advance needed to be asked again at the meeti~~1 ensure residents were aware that a
Councilme~ber had specific questions. TJ~ftr'9R, s~ated if the qu~' s wer.e ~lot asked at. the meeting,
other Councllmembers would not benefit froIUI"~~m?ig, the answers. . r~v~ee stated the lssue was not
in as~ing Staff a question a! a m~eti~g that iq~~lo.~~!m~~~d . in adva ill'the issue was with how the
questiOn was asked, the tone m whlch lS was as~yp, lftI1elHJ.lH~t)pn was usatory, etc.
l'lt, .: ii- r~' r I t it~.:; i 1 ~ t
'It .. etl! '!h1mIWll!
Mayor Lizee asked if Coun~tll~fmflAR~fortable wii~lfip{t the C~{1'?I,l4bembers worked together.
,liP' ""llllllhll, i'
C.ounci l~ember W o~.~l"m.....I'...S.I....t.......a. t..e. ..d idl~.;..'.r...'.....:.t..e... was "healtli~ I.C..,..........o. ..n.. .'. tention" between the Counci Imembers; if that
dldn't eXlst there wouta l1t~tI~~,;~uch"f~gress. l!~I!!li
Councilmembe1!h 'es sta~~YllthntIIWIWK"IIH"tmDlllt~ll!have differences of opinion; it was how the
differences p1~ftW . ated t\l~tl~as at timJ~!a lproblem. She also stated she did not think questions
shouldl~sked just s rs w&Ul: e aware that a specific Councilmember asked a question. She
stated,i' t was the direc he qu~ .d!ifthere was even a need for a consent agenda and if it was
mori~ll;rlate for the tra t of th, eetings to be verbatim and done by a court reporter. Mayor
Lizee stat Ulll e video of meetfng could be declared the official record of the meeting.
Councilmemb~llens stated ybe there should not be any written record of the meeting discussion;
he qu~stioned 1 t"~t wo~ld ,I legal. A?ministra~or Daws~n stated there ~ere diff~ring opinions
regardmg that matteQ'IIffi.lllhe~11 ated she dld not thmk the mmutes of a meetmg were mtended to be
verba~im; but if that is'~8hlI1Ne Councilmembers wanted then the City should hire a court reporter to take
the mmutes. ,II"
<' ~.
discussions about their
Councilmember Callies asked the Councilmembers if they would like to
interactions at this time or at a future meeting.
Councilmember Woodruff questioned what the impetus was for Councilmember Callies's comments.
Councilmember Wellens stated it was an outcome of Councilmember's desire to have the minutes
clarified in detail. Callies stated that was done by adding things said or not said, and at times rewriting
parts of the minutes. Woodruff stated it was important that the minutes accurately reflect the discussion
at the meeting, but they did not need to be verbatim. If there were material differences between what
actually occurred and what was reflected in the minutes, then it was Council's responsibility to ensure
the minutes were corrected accordingly. Callies stated it at times seemed as if changes to the minutes
were intended to change the intent of what was originally intended to have been said.
CITY OF SHORE WOOD WORK SESSION MEETING
April 23, 2007
Page 5 of5
Director Nielsen stated he appreciated it when Council asked their questions of Staff in advance so there
was an opportunity to research the correct answer.
Administrator Dawson stated it was Council's prerogative to ask questions of Staff at the meeting; but if
the Staff was aware of the questions in advance, then Staff would be able to answer the question more
completely.
Councilmember Callies stated the Councilmembers wanted to be viewed as doing their jobs adequately.
Staff also wanted to be portrayed in that same manner, and being prepared to answer a question would be
beneficial.
5.
interpreted it, and that was
of Staff in advance would
of Staff in advance
Councilmember Woodruff stated he had some concern with the
there was a meeting before the meeting. Mayor Lizee stated
not be classified as a meeting before the meeting. It was
so they could be prepared.
Councilmember Turgeon stated that to ask questions
consistent throughout a document) was not
There was ensuing discussion with regard to what types
be addressed outside of the meeting.
Councilmember Callies stated she did not
meeting when it could have been resolved in a
in a public
4. OTHER
There was no other
Wellens mov~~uiJinfifl~~n .
23, 200~:I~JI9IltfH~I'I11I1I~1Ii;~n
REsrl1mTFuLL Y SUBMiIl'iltED,
Chri~tiaUIJtJy~eman, Record't\MUI,
'11Ullb 'lillI!,
~liUiht, fil',lt:j
'Imili ill!
ATTEST'. '1lllUh jll
'Hml .111
'11111111 h, Ill,lIllll!
g[: t t',~:.",
11111'
Craig W. Dawson, CitY Administrator/Clerk
City Council Work Session Meeting of April
Christine Lizee, Mayor
PAYABLESAPPROVALS
For 05/14/2007 Council Meeting
Prepared by: Date:
Michelle T. Ngu~en, Sr. Accounting Clerk
I
Reviewed by: Date:
Bonnie Burton, Finance Director
Date:
awson, City Administrator
~3A
PAYROLL APPROVALS
For 05/14/2007 Council Meeting
Reviewed by: Date:
Bonnie Burton, Finance Director
Approved by: Date:
Craig/i' awson, City Administrator
I
I
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128' www,cLshorewood.mn.us' cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
James Landini, City Engineer
FROM:
Larry Brown, Director of Public Works
DATE:
May 10,2007
RE:
Resolution Accepting Bids and Awarding Contract for Bituminous Seal Coating of
Roadways
Engineering File No 07-02
Bids were received, opened, and tabulated on May 9th for the bituminous seal coating of roadways for
the Cites of Shore wood and Tonka Bay. Table 1 is a summary of the bids received.
Total Bid Amount
Vendor Bid Amount for Shorewood Shorewood & Tonka Bay
Allied Blacktop, Inc. $60,972.50 $95,252.50
Aztech, Inc. $ 70,447.50 $108,277.50
Pearson Bros., Inc. $60,038.70 $92,938.30
Table 1
Pearson Brothers, Inc. is the lowest responsible bidder. The award of the bid is based upon the total
bid amount for both cities.
The City budget encumbers $65,000 per year for the seal coating of roadways. Considering the
$6,600.89 that the City will be paying for rock material (under a separate contract) and the subject
contract, the current tally of costs are estimated at $ 66,639.59.
~9J,
t . PRINTED ON RECYCLED PAPER
.;;
Mayor and City Council
Award of Seal Coating Contract
May 10,2007
Page 2 of2
The actual volume of oil applied and weight of seal coat aggregate placed will determine the final
amount paid under the contract. Inspection personnel monitor and tally each roadway to track
quantities and payment amounts during the application process. While not an exact science, the
addition of computerized applicators has increased the accuracy of this process greatly. Nevertheless,
since the quantities are not exact, a contingency amount needs to be present to allow for differentials in
the quantities.
Therefore, to provide for that contingency, Staff is recommending that the contract be awarded to
Pearson Brothers, Inc. for an amount not to exceed $ 66,000. If approved, this is to be funded from the
Local Roadway Fund.
Recommendation
Staff is recommending approval of the attached resolution that accepts bids and awards the contract for
Bituminous Seal Coating of Roadways for the City of Shorewood and Tonka Bay, to Pearson Brothers,
Inc.
CITY OF SHOREWOOD
RESOLUTION NO. 07-
A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
BITUMINOUS SEAL COATING OF STREETS
WHEREAS, pursuant to an advertisement for bids for local improvements designated as
Bituminous Seal Coating of Streets for the Cities of Shorewood and Tonka Bay, Minnesota, City
Project No. 07-02, bids were received, opened on May 9, 2007 and tabulated according to law, and
such tabulation is attached hereto and made a part hereof as Exhibit A; and
WHEREAS, the City Council has determined that Pearson Brothers, Inc. is the lowest bidder
in compliance with the specifications.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shore wood as
follows:
1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to
enter into ajoint contract with the Cities of Shore wood and Tonka Bay, and the firm of Pearson
Brothers, Inc., in the name of the City of Shorewood, 2007 Bituminous Seal Coating of Streets, Project
No. 07-02, according to the plans and specifications therefore approved by the City Council on file in
the office of the City Administrator/Clerk.
2. That the City Administrator/Clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the
next lowest bidder, which shall be retained until a contract has been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day
of May, 2007.
ATTEST:
Christine Lizee, Mayor
Craig W. Dawson, City Administrator/Clerk
Bid Tabulation for the 2007 Bituminous Seal Coating of Roadways
for the Cities of Shorewood and Tonka Bay
City of Shorewood Project 07-02
Bids Opened on May 9, 2007 10:00 a.m.
Shorewood City Hall
Bid Bond
No Bidder (5%) Amount of Bid
1 Astech Corp. Yes $ 108,277.50
2 Pearson Bros. Yes $ 92,938.30
3 Allied Blacktop, Inc. Yes $ 95,252.50
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
I hereby certify that this tabulation is a correct and
true representation of the Bids received on this date
for this improvement project.
~~ ("'~.
J~mes Landini, PE
City Engineer
4ttt~ fa~~
J~n Panchyshyn
Deputy Clerk/Executive Secretary
S--l{ V7
Date
-9~07
Date
Exhibit A
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
DATE:
May 10, 2007
TO:
Mayor and City Councilmembers
FROM:
Jean Panchyshyn, Deputy Clerk
Larry Brown, Director of Public Works
CC:
Craig W. Dawson, City Administrator
RE:
Approving an Agreement for Cleaning Services at Shorewood City Hall and
Public Works Facility
The City has had an agreement for custodial services with Coverall of the Twin Cities, Inc., since
January, 2003. The current price for cleaning service at City Hall is $305 per month (without
tax). As it has been a few years since we have requested cleaning service proposals, and as we
have not been completely satisfied with the current level of cleaning, staff contacted six vendors
to provide a proposal for cleaning service at City Hall. Four of the six vendors responded with
the following monthly quotes (without tax) for cleaning twice per week:
Jani-King Coverall C's Cleaning Tower
Service Cleanin~
General Cleaning $245.00 $322.00 $379.46 $433.00
(without tax)
Floor Scrubbing $25.00 Price N/A $33.33 $80.00
(4 times/year)
Total Monthly Fee $270.00 $322 w/o floors $412.79 $513.00
Jani-King has provided the lowest price of$270 per month for cleaning service at City Hall two
times per week; this includes scrubbing the floor tiles four times per year, which is not part of the
~9J,
t . PRINTED ON RECYCLED PAPER
.;;
May 10, 2007
Page Two
RE: Approving an Agreement for Cleaning Services at Shorewood City Hall & Public Works
current service plan. Staff spoke with two references provided by Jani-King (the City of
Richfield and the City of Shoreview's Maintenance Center) and both have indicated they are
satisfied with the level of cleaning service and customer service provided.
Jani-King is proposing a one-time fee of $250 to provide detailed cleaning of City Hall, including
machine scrubbing the tile floors in the lobby and restrooms. Staff feels this is much-needed
service and is a fair price for this work.
Public Works Facilitv
Upon receipt of the above quotes, staff requested Jani-King also provide a quote for cleaning the
Public Works facility; this price is $195 per month for general cleaning. This is not out-of-line
with the current price of $185 being provided by Coverall, as it includes additional services, such
as a more thorough cleaning of the restrooms and break area. Staff also recommends scrubbing
the floor tiles four times per year at Public Works, which would run $40 per month, for a total
cleaning proposal of $23 5 per month.
Jani-King will also provide a one-time detailed cleaning at the Public Works facility for a fee of
$400. Again, this is a much-needed service to bring the facility up to a level of cleanliness for a
good starting point for the new vendor. Staff believes this to be a fair price in light of the work to
be completed.
A copy of each Agreement is attached.
Budl!et
Adequate building maintenance funds are budgeted to cover this cleaning service and the
detailed cleaning of the City Hall building and Public Works facility.
Council Action
A motion authorizing the City Administrator to enter into a one-year Agreement with
Jani-King for Cleaning Service at Shorewood City Hall at a monthly rate of $270.00, for
the Public Works Facility at a monthly rate of $235.00, and a one-time detailed cleaning of
each facility as noted in the Agreement.
THE JANI-KING FRANCHISING CONCEPT
JANI-KING is a commercial cleaning service, in the business since 1969, that has dramatically changed
the commercial cleaning and maintenance industry.
JANI-KING recognized years ago that serious problems existed with conventional cleaning services.
These problems stemmed from a lack of proper supervision and communication and little concern about
a job well done. At JANI-KING, we realize that quality work is directly related to the individual
workers' training, motivation and supervision. Locating quality individuals who possess the ability to
consistently supervise and motivate cleaning personnel can solve these problems.
At JANI-KING, we look for an individual who will care as much about your building as you do.
Because we cannot provide individuals with ownership in your company or your building, acts which
would surely promote the quality and concern we look for, we offer individuals ownership in a business
- a JANI-KING franchise.
The JANI-KING FRANCHISING CONCEPT has enabled us to provide clients throughout the world,
both large and small, with a business person who has the intelligence, attitude, desire and determination
to maintain the high cleaning standards that you demand for your building.
Each JANI-KING AUTHORIZED FRANCHISEE has successfully completed an extensive training
program and, as a member of our team, has the procedures, personnel, equipment, insurance, bonding
and support necessary to become an integral part of your maintenance program. Our franchisees'
concern - the dedication to your building -cannot be equaled.
It is a pleasure to share the JANI-KING program with you, a program that has been the answer to
cleaning problems encountered by building managers throughout the world.
Please do not hesitate to call us for any additional information you might need.
GENERAL PROCEDURES
I. SUPERVISION
. JANI-KING will stay in close contact with the management concerning all work performed.
. All JANI-KING personnel will be trained and supervised to perform to the best of their ability
in order to accomplish the cleaning you deserve.
. All personnel will be checked regularly as to performances and ability to maintain
JANI-KING standards.
II. WAGE SCALE
. All personnel will be paid no less than the minimum wage required by Federal Law.
. Work hours, workweek, job methods, procedures, pay periods, and pay scale will be
thoroughly explained to all personnel.
III. SECURITY PROCEDURES AND INSURANCE
. JANI-KING representatives will work closely with management in regard to the use of
acceptable personnel.
. Before leaving the building, JANI-KING personnel will check to ensure that the building is
properly secured.
. JANI-KING will provide all necessary insurance and bonds on all JANI-KING personnel.
JANI-KING@
MAINTENANCE AGREEMENT
This Maintenance Agreement ("Agreement") is made as of the Effective Date below by and between Jani-King of
Minnesota, Inc. ("Jani-King") and City of Shorewood ("Client").
WHEREAS:
. lani-King is in the business of providing commercial cleaning and maintenance services; and,
. Client is desirous of the services of lani-King for the purpose of keeping its premises properly
cleaned as outlined in the Cleaning Schedule; and,
. lani-King agrees to provide such services to Client;
THEREFORE, in consideration of the mutual covenants and obligations set out in the Agreement, the parties hereby
agree as follows:
1. PERFORMANCE OF SERVICES
1.1. Performance of the services scheduled shall begin the _the day of
,2_.
1.2. The term of this Agreement shall be for one (1) years from the date services are scheduled to begin.
1.3. The services shall be performed at the following location:
BUILDING NAME: City of Shore wood
ADDRESS: 5755 County Club Road
Shorewood, MN 55331
104. The premises making up the working area under this Agreement will be known further in the Agreement as the
"Named Areas", which are further defined in the Cleaning Schedule, attached hereto as Exhibit A.
1.5. lani-King agrees to service the Named Areas as scheduled TWO ( 2 ) times per week, Sunday, anytime
negotiable and Wednesday, between the hours of 10:00pm and 7:00am.
1.6. lani-King agrees to furnish all equipment and tools necessary for the performance of its duties. The duties
being to maintain the Named Areas in a neat, clean and orderly condition as outlined in the Cleaning Schedule.
Client warrants that the premises to be serviced are free of asbestos, hazardous materials and hazardous waste
materials. Client hereby agrees to hold lani-King and its authorized franchise owners harmless from any and all
liability resulting from any lani-King personnel or authorized franchise owner or its personnel's exposure to such
hazardous or harmful materials.
2. PAYMENT OF SERVICES
2.1. Client agrees to pay to lani-King each month the total minimum sum stated in the Pricing Schedule, attached
hereto as Exhibit C, on or before the last day of each month in which services are rendered. Client also agrees to
pay for any charges relating to an Initial Clean, as stated in Exhibit B, any requested additional cleans, as stated in
Exhibit D, and any sales or use tax levied by a taxing authority on the value of the services provided or supplies
MAINTENANCE AGREEMENT
PAGE I OF4
purchased. Client agrees that all payments due and owing Jani-King, for any reason, shall be properly credited only
when delivered to the following address:
Jani-King of Minnesota, Inc.
5930 Shingle Creek Parkway
Brooklyn Center, MN 55430
2.2. Credits for holidays were pre-determined and given as part of the monthly charge herein, and no other
adjustments will be made for those holidays.
2.3. From time to time, as the parties may agree, the amount to be paid by Client may be increased or decreased to
reflect an increase or decrease in the area of space serviced and the kind, amount or frequency of service to be
rendered. Such modifications shall be binding only if in writing, signed by both parties. In the event mutual
agreement relating to frequency of service, type of service, space serviced or amount to be paid cannot be reached,
the frequency of service, type of service, space serviced or amount to be paid shall remain unchanged.
2.4. It is expressly agreed that the total minimum sum stated in the Pricing Schedule may be increased annually by
Jani-King by a percentage amount not to exceed the annual increase of the Consumer Price Index as most recently
published in the Wall Street Journal.
2.5. In the event payment for services is not received within thirty (30) days from the date such payment is due, Jani-
King may suspend services to Client until such payment is received. Suspension of services by Jani-King under this
Section shall not deprive Jani-King of any of its remedies or actions against Client for past or future payments due
under this Agreement, nor shall the bringing of any action for payment of services or other rights contained herein
be construed as a waiver of any Jani-King rights.
3. INDEPENDENT BUSINESS RELATIONSHIP
3.1. It is expressly agreed that Jani-King will select and designate all personnel to perform its obligations under this
Agreement.
3.2. Jani-King and any of its personnel are not employees of Client but are independent contractors; and in this
regard, such Jani-King authorized franchise owners and their employees will not be within the protection or
coverage of Client's Workers' Compensation Insurance and no withholding of Social Security, Federal or State
Income Tax or other deductions shall be made from the sums agreed to be paid to Jani-King herein, the same being
contract payments and not wages.
3.3. Client agrees that during the term of this Agreement, and within one hundred and eighty (180) days after
termination, that Client will not employ any employees, agents, representatives or franchisees of Jani-King without
the express written consent of Jani-King. Jani-King agrees that during the term of this Agreement and within one
hundred and eighty (180) days after termination, it will not employ any employees, agents or representatives of
Client without the express written consent of Client.
4. RENEWAL AND TERMINATION
4.1. This Agreement shall be automatically extended and renewed on each anniversary date on the same terms and
conditions, unless either party shall give written notice, as described herein, of termination at least thirty (30) days
prior to such anniversary date. If timely notice is given for termination, this Agreement shall expire at midnight of
the anniversary date. Otherwise, this Agreement may only be terminated for non-performance as set out below.
4.2. Non-performance is defined as the failure, neglect or refusal to perform any act stipulated under this Agreement
or as outlined in the Cleaning Schedule attached. Before any termination for non-performance is effective, the
MAINTENANCE AGREEMENT
PAGE20F4
terminating party must give the other party written notice, as described herein, specifying in detail the nature of any
defect or failure in performance. Upon the effective date of the receipt of notice of non-performance, lani-King, at
its election, shall have thirty (30) days in which to cure the defect in performance to the reasonable satisfaction of
Client. In the event the defect is not satisfactorily cured within thirty (30) days from the effective date of such
notice, the terminating party shall provide written notification, as described herein, to the non-terminating party of
the failure to satisfactorily cure the defect. In the event the second notice is not received within five (5) days from
the end of the thirtieth (30th) day from the effective date of first notice, all deficiencies will be deemed cured. In the
event the second notice is received within the required time period, this Agreement shall then terminate thirty (30)
days from the date of the second notice.
4.3. In the event Client terminates this Agreement for any reason other than non-performance, as described above,
Client agrees to pay, as liquidated damages, an amount equal to the total minimum sum stated in the Pricing
Schedule multiplied by the number of months remaining under this Agreement.
4.4. All notices between Client and Jani-King shall be in writing. Any notice shall be deemed duly served if such
notice is deposited, postpaid and certified, with the United States Postal Service, or a recognized common parcel
courier providing express, receipted delivery to the address as stated in Section 2.1. herein for Jani-King or to the
address stated on the signature page of this Agreement for Client. All other notices, including notices personally
delivered to individuals performing services under this Agreement, shall be ineffective. Either party may change the
address of notice by providing the other party written notice of such change.
Time is of the essence for all notices required under the terms of this Agreement.
5. GENERAL PROVISIONS
5.1. In the event it becomes necessary for either party to institute suit against the other to secure or protect its rights
under this Agreement, the prevailing party shall be entitled to all associated costs of the suit, including reasonable
attorney's fees, administrative fees, court costs and damages as part of any judgment entered in its favor.
5.2. The terms of this Agreement shall be binding upon and inure to the benefit of Jani-King and Client and their
respective heirs, representatives, successors and assigns, except as otherwise herein provided. This Agreement shall
be binding on lani-King at the time of execution by an authorized Jani-King agent. In the event this Agreement is
executed by an authorized franchise owner of Jani-King, it shall not be binding on lani-King until it has been
approved and executed by an authorized Jani-King agent. Jani-King franchise owners are not authorized to bind
Jani-King to this Agreement.
5.3. Any waiver by either party to this Agreement ofa breach of any term or condition of this Agreement shall not
constitute a waiver of any subsequent breach of the same or any other term or condition of this Agreement.
5.4. Jurisdiction and venue for any suit brought on this Agreement shall be in the governmental division of the
county where the lani-King regional office is located.
5.5. The parties acknowledge that they have fully reviewed and discussed the terms of this Agreement and exhibits
A, B, C, & D, which are hereby made a part of this Agreement and acknowledge that the terms reflect the entire
Agreement of the parties and that this Agreement and the exhibits supersedes all prior agreements, representations
and understandings of the parties.
5.6. Any changes or modification to this Agreement must be in writing, signed by both parties and attached hereto.
5.7. In the event any section, subsection, provision or clause of this Agreement or any combination thereof is found
to be unenforceable at law, in equity or under any presently existing or hereafter enacted legislation, regulation, or
order of the United States, any state or subdivision thereof or any municipality, those findings shall not, in any way,
MAINTENANCE AGREEMENT
PAGE30F4
affect any other part of this Agreement which shall continue in full force and effect, and the unenforceable provision
shall be interpreted in a manner that imposes the maximum restriction or obligation permitted by law.
IN WITNESS WHEREOF, the Parties hereto have set their hands this_ day of
,2
Jani-King of Minnesota, Inc.
City of Shorewood
Client Name
Signature
5755 Country Club Road
Client's Billing Address
Jeff Brenna
Print Name
Shorewood, MN 55331
City, State, Zip Code
Operations Manager
Title
952-474-3236
Client's Telephone Number
Signature
Print Name
Title
Signature of Regional Director
George B. Selman / Regional Director /
Print Name/Title/Date
MAINTENANCE AGREEMENT
PAGE40F4
EXHIBT A
CLEANING SCHEDULE
Page 1
CITY OF SHOREWOOD
Cleaning Service at
Shorewood City Hall
5755 Country Club Road
Areas to be Cleaned Include:
. Entrance and Reception Area
. General Office areas/Hallways
. Private Offices
. Restrooms
. Kitchen/Break Room
. Conference Room(s)
. Council Chambers
. Basement (quarterly)
. Custodial Closet
Duties will include the following:
Twice a Week:
. Vacuum all carpeted areas, including stairs to basement. Vacuum floor carpets in lobby and entrance.
. Sweep and damp mop all hard floor surfaces.
. Clean main entry door glass areas, including entry glass announcement board, dust entry woodwork
. Dust and spot clean all accessible office furniture when cleared of items, including desk tops, credenzas,
work area counter tops.
. Clean glass in interior office walls.
. Empty all waste baskets and recycling bins.
. Spot cleaning of carpet. Notify staff if unable to remove a spot.
. Polish all wooden conference tables, lobby tables, and Council Chamber dais
. Pick up trash near outside building entrance, including removal of cigarette and cigar buts from tobacco urn
. Clean and sanitize restrooms completely, to include sinks, floor, toilet bowls, and urinals and wipe outside
surfaces with disinfectant. Clean/polish dispensers, sanitize stall door handles. Spot clean stall doors and
dust stall ledges. Sanitize main bathroom door handle. Clean mirrors. Spot clean and sanitize walls.
. Refill/restock restroom products (paper towel dispensers, toilet paper dispensers, soap dispensers)
. Clean and sanitize kitchen sink, countertop and table. Spot clean cabinet fronts, and exterior appliances.
. Clean and polish drinking fountain(s)
Weekly:
. Wipe all wood ledges; spot clean doors and door frames
. Clean door handles and light switches
. Spot clean walls
CLEANING SCHEDULE
CITY OF SHOREWOOD
Cleaning Services at Shorewood City Hall
Page 2
Monthly:
. Dust window ledges.
. Dust picture frames, and display units
. Polish all wooden chair arms
. Vacuum or brush clean fabric chairs in offices, conference rooms and Council Chambers
. Vacuum or brush clean edges and comers of carpeted floors and wipe baseboards
Quarterly:
. Dust window blinds (March, June, Sept., Dec.)
. Machine Scrub Tile Floors (Entrance, Lobby, Restrooms)
Twice a Year:
. Clean ceiling light fixtures and air vents (March, Sept.)
. Clean Basement Concrete Floors (Sweep)
Contractor will provide necessary cleaning supplies and equipment. City will provide restroom paper products,
hand soap, and all trash can plastic bag liners.
Contractor is expected to maintain custodian's closet in a neat and orderly fashion. Lock all doors as indicated, and
turn off all lights as indicated.
A certificate of insurance and proof of worker's compensation must be provided to the City upon approval of a
contract, along with information necessary to conduct a background security check on all persons who would have
access to City Hall.
Cleaning may be done anytime between the hours of 10:00 pm Wednesday evening to 7:00 am on
Thursday morning, and anytime on Sunday.
CLEANING SCHEDULE
EXHIBIT B
INITIAL CLEAN
There will be a one time charge of $250.00 (tax not included) to provide the following services
on or before ,2_: (not to exceed 30 days from the date of this
Agreement)
. Detail dust including high dusting, ceiling vents, registers, all
Horizontal and vertical surfaces, including desktops, files, windowsills,
Chairs, tables, pictures and all manner of furnishings.
$100.00
. Thoroughly vacuum all carpeting, taking care to get into comers,
ledges, along edges, baseboards, doorframes, and beneath furniture.
$50.00
. Machine scrub all ceramic tile in Entry, Lobby, and Restrooms.
$100.00
Client Signature
Jani-King Signature
Print Name/Title
Jeff Brenna / Account Executive
Print Name/Title
INITIAL CLEAN
PAGE I OF I
EXHIBIT C
PRICING SCHEDULE
PRICING SCHEDULE
The Named Areas will be serviced according to the Cleaning Schedule TWO ( 2 ) TIMES PER WEEK for the
monthly charge of:
TWO HUNDRED AND FOURTY FIVE DOLLARS AND NO CENTS
($245.00)
(Tax Not Included)
Client Signature
Jani-King Signature
Print Name/Title
Jeff Brenna / Account Executive
Print Name/Title
PRICING SCHEDULE
PAGE 1 OF 1
EXHIBIT D
REQUESTED ADDITIONAL CLEANS
FLOORS
Upon request, the following services will be performed for an additional fee:
Carpet Shampoo
Priced Upon Request
Strip, reseal and refinish tile floors
Priced Upon Request
. Care will be taken to get into comers, along edges and beneath furniture.
. Care will be exercised so that baseboards, walls and furniture shall not be splashed,
marred, disfigured or damaged during these operations.
WINDOWS
Upon request, windows will be washed for an additional fee:
Interior
Priced Upon Request
Exterior
Priced Upon Request
Client Signature
Jani-King Signature
Print Name/Title
Jeff Brenna / Account Executive
Print Name/Title
REQUESTED ADDITIONAL CLEAN
PAGE 1 OF 1
JANI-KING@
MAINTENANCE AGREEMENT
This Maintenance Agreement ("Agreement") is made as of the Effective Date below by and between Jani-King of
Minnesota, Inc. ("Jani-King") and City Public Works Building ("Client").
WHEREAS:
. lani-King is in the business of providing commercial cleaning and maintenance services; and,
. Client is desirous of the services of lani-King for the purpose of keeping its premises properly
cleaned as outlined in the Cleaning Schedule; and,
. lani-King agrees to provide such services to Client;
THEREFORE, in consideration of the mutual covenants and obligations set out in the Agreement, the parties hereby
agree as follows:
1. PERFORMANCE OF SERVICES
1.1. Performance of the services scheduled shall begin the _the day of
,2_
1.2. The term of this Agreement shall be for one (1) years from the date services are scheduled to begin.
1.3. The services shall be performed at the following location:
BUILDING NAME: City Public Works Building
ADDRESS: 24200 Smithtown Road
Shorewood, MN 55331
104. The premises making up the working area under this Agreement will be known further in the Agreement as the
"Named Areas", which are further defined in the Cleaning Schedule, attached hereto as Exhibit A.
1.5. lani-King agrees to service the Named Areas as scheduled NUMBER ( X ) times per week, DAY through
DAY, between the hours of TIME and TIME.
1.6. lani-King agrees to furnish all equipment and tools necessary for the performance of its duties. The duties
being to maintain the Named Areas in a neat, clean and orderly condition as outlined in the Cleaning Schedule.
Client warrants that the premises to be serviced are free of asbestos, hazardous materials and hazardous waste
materials. Client hereby agrees to hold lani-King and its authorized franchise owners harmless from any and all
liability resulting from any lani-King personnel or authorized franchise owner or its personnel's exposure to such
hazardous or harmful materials.
2. PAYMENT OF SERVICES
2.1. Client agrees to pay to lani-King each month the total minimum sum stated in the Pricing Schedule, attached
hereto as Exhibit C, on or before the last day of each month in which services are rendered. Client also agrees to
pay for any charges relating to an Initial Clean, as stated in Exhibit B, any requested additional cleans, as stated in
Exhibit D, and any sales or use tax levied by a taxing authority on the value of the services provided or supplies
MAINTENANCE AGREEMENT
PAGE 1 OF4
purchased. Client agrees that all payments due and owing Jani-King, for any reason, shall be properly credited only
when delivered to the foIlowing address:
Jani-King of Minnesota, Inc.
5930 Shingle Creek Parkway
Brooklyn Center, MN 55430
2.2. Credits for holidays were pre-determined and given as part of the monthly charge herein, and no other
adjustments will be made for those holidays.
2.3. From time to time, as the parties may agree, the amount to be paid by Client may be increased or decreased to
reflect an increase or decrease in the area of space serviced and the kind, amount or frequency of service to be
rendered. Such modifications shaIl be binding only if in writing, signed by both parties. In the event mutual
agreement relating to frequency of service, type of service, space serviced or amount to be paid cannot be reached,
the frequency of service, type of service, space serviced or amount to be paid shall remain unchanged.
2.4. It is expressly agreed that the total minimum sum stated in the Pricing Schedule may be increased annually by
Jani-King by a percentage amount not to exceed the annual increase of the Consumer Price Index as most recently
published in the Wall Street Journal.
2.5. In the event payment for services is not received within thirty (30) days from the date such payment is due, Jani-
King may suspend services to Client until such payment is received. Suspension of services by Jani-King under this
Section shall not deprive Jani-King of any of its remedies or actions against Client for past or future payments due
under this Agreement, nor shall the bringing of any action for payment of services or other rights contained herein
be construed as a waiver of any Jani-King rights.
3. INDEPENDENT BUSINESS RELATIONSHIP
3.1. It is expressly agreed that Jani-King will select and designate all personnel to perform its obligations under this
Agreement.
3.2. Jani-King and any of its personnel are not employees of Client but are independent contractors; and in this
regard, such Jani-King authorized franchise owners and their employees will not be within the protection or
coverage of Client's Workers' Compensation Insurance and no withholding of Social Security, Federal or State
Income Tax or other deductions shall be made from the sums agreed to be paid to Jani-King herein, the same being
contract payments and not wages.
3.3. Client agrees that during the term of this Agreement, and within one hundred and eighty (I80) days after
termination, that Client will not employ any employees, agents, representatives or franchisees of Jani-King without
the express written consent of Jani-King. Jani-King agrees that during the term of this Agreement and within one
hundred and eighty (I80) days after termination, it will not employ any employees, agents or representatives of
Client without the express written consent of Client.
4. RENEWAL AND TERMINATION
4.1. This Agreement shall be automatically extended and renewed on each anniversary date on the same terms and
conditions, unless either party shall give written notice, as described herein, of termination at least thirty (30) days
prior to such anniversary date. If timely notice is given for termination, this Agreement shall expire at midnight of
the anniversary date. Otherwise, this Agreement may only be terminated for non-performance as set out below.
4.2. Non-performance is defined as the failure, neglect or refusal to perform any act stipulated under this Agreement
or as outlined in the Cleaning Schedule attached. Before any termination for non-performance is effective, the
MAINTENANCE AGREEMENT
PAGE20F4
terminating party must give the other party written notice, as described herein, specifying in detail the nature of any
defect or failure in performance. Upon the effective date of the receipt of notice of non-performance, Jani-King, at
its election, shall have thirty (30) days in which to cure the defect in performance to the reasonable satisfaction of
Client. In the event the defect is not satisfactorily cured within thirty (30) days from the effective date of such
notice, the terminating party shall provide written notification, as described herein, to the non-terminating party of
the failure to satisfactorily cure the defect. In the event the second notice is not received within five (5) days from
the end of the thirtieth (30Ih) day from the effective date of first notice, all deficiencies will be deemed cured. In the
event the second notice is received within the required time period, this Agreement shall then terminate thirty (30)
days from the date of the second notice. .
4.3. In the event Client terminates this Agreement for any reason other than non-performance, as described above,
Client agrees to pay, as liquidated damages, an amount equal to the total minimum sum stated in the Pricing
Schedule multiplied by the number of months remaining under this Agreement.
4.4. All notices between Client and Jani-King shall be in writing. Any notice shall be deemed duly served if such
notice is deposited, postpaid and certified, with the United States Postal Service, or a recognized common parcel
courier providing express, receipted delivery to the address as stated in Section 2.1. herein for Jani-King or to the
address stated on the signature page of this Agreement for Client. All other notices, including notices personally
delivered to individuals performing services under this Agreement, shall be ineffective. Either party may change the
address of notice by providing the other party written notice of such change.
Time is of the essence for all notices required under the terms of this Agreement.
5. GENERAL PROVISIONS
5.1. In the event it becomes necessary for either party to institute suit against the other to secure or protect its rights
under this Agreement, the prevailing party shall be entitled to all associated costs of the suit, including reasonable
attorney's fees, administrative fees, court costs and damages as part of any judgment entered in its favor.
5.2. The terms of this Agreement shall be binding upon and inure to the benefit of Jani-King and Client and their
respective heirs, representatives, successors and assigns, except as otherwise herein provided. This Agreement shall
be binding on Jani-King at the time of execution by an authorized Jani-King agent. In the event this Agreement is
executed by an authorized franchise owner of Jani-King, it shall not be binding on Jani-King until it has been
approved and executed by an authorized Jani-King agent. Jani-King franchise owners are not authorized to bind
Jani-King to this Agreement.
5.3. Any waiver by either party to this Agreement of a breach of any term or condition of this Agreement shall not
constitute a waiver of any subsequent breach of the same or any other term or condition of this Agreement.
5.4. Jurisdiction and venue for any suit brought on this Agreement shall be in the governmental division of the
county where the Jani-King regional office is located.
5.5. The parties acknowledge that they have fully reviewed and discussed the terms of this Agreement and exhibits
A, B, C, & D, which are hereby made a part of this Agreement and acknowledge that the terms reflect the entire
Agreement of the parties and that this Agreement and the exhibits supersedes all prior agreements, representations
and understandings of the parties.
5.6. Any changes or modification to this Agreement must be in writing, signed by both parties and attached hereto.
5.7. In the event any section, subsection, provision or clause of this Agreement or any combination thereof is found
to be unenforceable at law, in equity or under any presently existing or hereafter enacted legislation, regulation, or
order of the United States, any state or subdivision thereof or any municipality, those findings shall not, in any way,
MAINTENANCE AGREEMENT
PAGE 3 OF 4
affect any other part of this Agreement which shall continue in full force and effect, and the unenforceable provision
shall be interpreted in a manner that imposes the maximum restriction or obligation permitted by law.
IN WITNESS WHEREOF, the Parties hereto have set their hands this_ day of
,2
Jani-King of Minnesota, Inc.
City Public Works Building
Client Name
Signature
24200 Smithtown Road
Client's Billing Address
Jeff Brenna
Print Name
Shorewood. MN 55331
City, State, Zip Code
Account Executive
Title
952-401-1637
Client's Telephone Number
Signature
Print Name
Title
Signature of Regional Director
George B. Selman / Regional Director /
Print Name/Title/Date
MAINTENANCE AGREEMENT
PAGE40F4
EXHIBIT A
CLEANING SCHEDULE
Named Areas:
A. Entry, Offices, Lounge Area, Halls
B. Restrooms ( 2 ) TWO
I. WEEKLY CLEANING
A. Entry, Offices, Lounge Area, Halls
1. All trash receptacles are to be emptied and trash removed to a collection point.
(Liners to be furnished by Client.)
2. Vacuum carpeting. Jani-King will not be responsible for removal of staples from
carpets.
3. Clean and polish drinking fountain(s).
4. Thoroughly dust all horizontal surfaces, including desk tops, files, window sills,
chairs, tables, pictures and all manner of furnishings.
5. Damp wipe all horizontal surfaces to remove coffee rings and spillage as needed.
6. Dust telephones.
7. Dust mop hard surface floors with a treated dust mop.
8. Damp mop hard surface floors to remove any spillage from soiled areas.
9. Damp wipe entrance metal and fingerprints on entrance glass.
10. Spot clean partition glass.
11. Inspect and pick up, as needed, building entrance area.
CLEANING SCHEDULE
PAGE 1 OF 3
B. Restrooms ( 2 ) TWO
1. Stock towels, tissue and hand soap. (To be furnished by Client.)
2. Empty sanitary napkin receptacles and wipe with a disinfectant.
3. Empty trash receptacles and wipe ifneeded.
4. Clean and polish mirrors.
5. Wipe towel cabinet covers.
6. Toilets and urinals to be cleaned and sanitized inside and outside. Polish bright
work.
7. Toilet seats to be cleaned on both sides using a disinfectant.
8. Scour and sanitize all basins. Polish bright work.
9. Dust partitions, top of mirrors and frames.
10. Remove splash marks from walls around basins.
11. Sweep, mop and rinse restroom floors with a disinfectant.
III. MONTHLY CLEANING
A. Entry, Offices, Lounge Area, Halls
1. Complete all high dusting not reached in the above mentioned cleaning.
2. Remove fingerprints and marks from around light switches and door frames.
3. Vacuum all upholstered furniture.
4. Damp wipe telephones using a disinfectant.
5. Thoroughly clean interior / exterior of refrigerator
CLEANING SCHEDULE
PAGE20F3
IV. QUARTERLY
A. Entry, Offices, Lounge Area, Halls
1. Machine scrub all ceramic tile flooring.
B. Restrooms ( 2 ) TWO
1. Machine scrub all ceramic tile flooring.
CLEANING SCHEDULE
PAGE 3 OF 3
EXHIBIT B
INITIAL CLEAN
There will be a one time charge of$400.00 (tax not included) to provide the following services
on or before ,2_: (not to exceed 30 days from the date of this
Agreement)
. Detail clean restrooms from top to bottom including: scrubbing floors,
walls, basins, and all manner of fixtures, using care to get into corners
and edges.
$200.00
. Detail dust including high dusting, ceiling vents, registers, all
Horizontal and vertical surfaces, including desktops, files, windowsills,
Chairs, tables, pictures and all manner of furnishings. (All Areas)
$50.00
. Machine scrub all ceramic tile flooring.
$150.00
Client Signature
Jani-King Signature
Print Name/Title
Jeff Brenna / Account Executive
Print Name/Title
INITIAL CLEAN
PAGE 1 OF 1
EXHIBIT C
PRICING SCHEDULE
PRICING SCHEDULE
The Named Areas will be serviced according to the Cleaning Schedule ONE ( 1 ) TIMES PER WEEK for the
monthly charge of:
TWO HUNDRED AND THIRTY FIVE DOLLARS AND NO CENTS
($235.00)
(Tax Not Included)
Client Signature
Jani-King Signature
Print Name/Title
Jeff Brenna / Account Executive
Print Name/Title
PRICING SCHEDULE
PAGE 1 OF 1
EXHIBIT D
REQUESTED ADDITIONAL CLEANS
FLOORS
Upon request, the following services will be performed for an additional fee:
Carpet Shampoo
Priced Upon Request
Strip, reseal and refinish tile floors
Priced Upon Request
. Care will be taken to get into corners, along edges and beneath furniture.
. Care will be exercised so that baseboards, walls and furniture shall not be splashed,
marred, disfigured or damaged during these operations.
WINDOWS
Upon request, windows will be washed for an additional fee:
Interior
Priced Upon Request
Exterior
Priced Upon Request
Client Signature
lani-King Signature
Print Name/Title
leffBrenna / Account Executive
Print Name/Title
REQUESTED ADDITIONAL CLEAN
PAGE 1 OF 1
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474~3236
FAX (952) 474-0128' www.cl.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Craig W. Dawson, City Administrator
May 8, 2007
Rental/Property Management Services for 5795 Country Club Road
Staff has contacted two firms recommended to provide rental/property management services for the
City-owned property at 5795 Country Club Road. Both firms gave proposals, the highlights of which
are attached. The property would be managed entirely by the firm, with the firm providing the City a
payment net of expenses each month. Both firms indicated that they would market the property as a
shorter-term rental with the possibility of renewals (as the Council has indicated a preference for), but
advised that a 12-month lease was standard and would attract more potential renters. The rental
market may indicate whether the City should rent the property for a short term or for a year.
The firms had different ideas about what the likely rent would be, but they also differed greatly on
their management fees and charges for additional expenses. Home Leasing & Management, Inc.,
provided the best net value for the City. This firm also provides rental/property management services
for 12 residential properties owned by the City of Minnetonka, and Minnetonka staff gave the firm a
very good recommendation.
RECOMMENDATION:
Staff recommends that the City Council approve and authorize execution of the agreement for
rental/property management services with Home Leasing & Management, Inc.
~9J,
".J PRINTED ON RECYCLED PAPER
~3E
Home Leasing & Management, Inc.
31 00 West Lake Street, #416
Minneapolis, MN 55416
Terms:
. Fee offirst-month's rent per each new lessee
. Monthly fee of$150 (10% of rent up to $150)
. Tenant pays utilities & is responsible for lawn maintenance and snow removal; ifnot done,
comes out of the tenant's one-month deposit
. Will perform repairs, varies $15-$50/hr.
. Will check in on property periodically
. Minimum term of agreement - 6 months, w/$300 cancellation fee if terminated within first 6
months of service
. Expects rent to be $1500/month
. Typically is 45-60 days needed to get a "suitable" tenant; firm does interviewing of potential
tenants and checking background data
This firm manages 12 residential properties for the City of Minnetonka. Reference check (w/Director
of Community Development) was very positive.
[Note: @ $18,000/yr rent, minus $1,500 up-front fee, minus $1,800 in monthly management fees,
net income to City would be $ 14,700/yr]
Rock Solid Commercial, LLC
7044 Fish Lake Road
Maple Grove, MN 55311
Terms:
. Monthly fee of$600 ($7,200/yr) + admin expenses (~$600/yr)
. Tenant pays utilities; City pays water/sewer, lawn care, snow removal (est.@ 2,800/yr)
. Will perform repairs @ $150/hr, unless otherwise specified in schedule
. Minimum length of agreement not specified; 60-day notice of termination
. Expects rent to be $1800/month
[Note: @ $21 ,600/yr rent, minus $7,200 in monthly management fees, less City-paid services of
$2,800, net income to the city would be $11 ,600/yr]
nome Leasung & l'VlluulgellllJ,efUJ.., 1flfl,C.
AGREEMENT
THIS AGREEMENT made and entered into this
day of
, 20_, by and between Home Leasing & Management, Inc.,
a Minnesota corporation, 3100 West Lake SL Suite 416, Minneapolis, Minnesota 55416 (be<einafter "Agent") and
~! CA, of5hllftt~inY\eSb1R of
V 7 5! Co l1tlt.1Y.j (~Io l2-o4L{ /5 ~wewtovl ( Yl:~. ~e.51J-h:... ,lb 3:3 >~ 89~' (hereinafter ''OwneI'').
WI1l'lESSETII: Address
WHEREAS. Owner is the owner of the real property located at 57ft) Wlt1M '\Y j rhbl20Cl J 1 ~OfeWtlz>d') MrJ %33/
Address
(hereinafter "PremisesU), which Owner wjshes Agent to advertise, reot and manage, on Owner's behalf; and
WHEREAS, Agent is in the business of advertising. renting and managing similar properties, on behalf of other owners;
NOW, TIlEREFORE, in consideration of their respective promises herein contained, the parties hereby agree as follows:
l. Owner hereby hires and appoints Agent as Owner's exclusive agent to perfonn the services set forth in paragrapb 2 hereof and hereby grants Agent the
right to possession of the premises and the authority to perfonn said services on Own er's behalf.
2. Agent hereby acceptS said appointment and shall perfonn the following services:
(a) Use its best efforts to secure tenants for the Premises and to administer the provisions of leases entered into with such tenants:
(h) Execute leases aod renewals thereof for the Premises. at the rent approved by Owner.
(c) Provide or cause to be provided. at Owner's expeme. all ordinary carc, maintenance and non~structural repairs at the Premises Agent shaH not eoter into
any agreement requiring an expenditure in excess of $ 2.1> 0 for anyone item other than emergency repairs, as hereinafter provided, without
Owner's prior consent.
(d) Hire, discharge and supervise, at Owner's expense, all independent contractors and laborers Dece5ary for said care, maintenance and repair. all of the same
to be deemed employees of Owner and not Agent. Agent shall not enter into an agreement with any of the same which provides for a payment in excesss of
$ 2. 01:> without Owner's prior consent. '
e) Collect all rents for the Premises when due and, at Owner's expense, institute legal actions for unpaid rent~ other lease obligations, or possession of the
Premises.
(0 Advertise the Premises for rent. at Agent's expense.
(g) When advised of the need therefor, provide or cause to be provided emergency repairs, at Owner's expense. For pwposes of this agreement. emergency
repairs shall include any code work or other work required by order of government authority.
(h) Render to Owner monthly statements setting forth gross rents received, expenses and charges incurred by Agent on behalf of Owner and Agent's fees and
commissions hereunder. Agent shall have the right to deduct from gross revenue received any amounts owed to Agent hereunder.
3. Owner shall:
(a) Refer to Agent all inquiries regarding leasing of the Premises.
(b) Be solely responsible for the payment of principal and interest installments on all mortgages, contracts for deed and oilier encumbrances covering the
Premises, premiums for insurance covering the Premises and installments of reat estate taxes and special assessments levied against the Premises.
(c) Pay to Agent. within ten (lO) days following receipt of the monthly stalement therefor, any excess in the expenses and charges incurred on Owner's behalf
plus the following fees and commissions over gross rents collected by Agent: r lA l' -to ~\5 b
(1) A monthly m'anagement fee in the amount of 10 % of the gross rent'fas stated on lease agreement. .
(2) A commission in an amount equal to 1 '06 % of one full months rent to initially lease or re~lease the Premises, whether on the same
or different terms and conditions as any prior lease for the Premises. There will be DO commission to re.new a lease with current Residents.
(3) When the Premises has heen leased, the leasing fee (3 c-2) plus one months advance management fee will he collected. This advance management
fee will be held and applied toward your last month's management fee.
Provided, however, Agent may. at its sole discretion, require payment in advance for any expense or charge to be incurred on Owner's behalf.
(d) Pay to Agent a commission in an amount equal to CJ % of the gross sales price in the event of a sale of the Premises to a tenant that
wa.<; placed into this property by Home Leasing & Managment, Inc.
(e) Not enter into a lease for the Premises or employ or hire another agent to lease the Premises during the term of this Agreement, or lislthe Prem.ises for
lease with another agent or broker during said term.
4. The parties herehy agree as follows:
(aJ All leases entered into by Agent on Owner's behalf for the Premises shall bo in writing on Agent's standard form lease and no lease shall be for a term in
eXcess of 0 \11'- year(s) without Owner's prior consent.
(b) Owner shall indemnify and save Agent hannlesss from any and all claims. demands and causes of action, legal or equitable. asserted against Agent and
arising hecause of its agency hereunder or arising out of or on account of (i) any occurrence at or near the premises, or (ti) any act or failure to act by Agent hereunder.
OWDer shall carry. at its expense, public Liability insurance covering the Premises, with reasonable limits of coverage, and shall name Agent as an additional insured
thereunder. Upon Agent's request, Owner shall provide Agent with a certificate or other proper evidence of said coverage and the addition of Agent as an insured.
(c) The term of this Agreement shan extend until the end of the term of the initial lease for the Premises, and shall thereafter be automatically renewed for
terms coincident with each successive renewal or extension of said lease, provided, however, that either party may notify the other in writing not later than one month
prior to the end of said initial term or any renewal or extension thereof of its or his intent to terminate this Agreement. If any said notice of termination is timely given,
this Agreement shall terminate as of the end of said tenn. If the said initialtenn or any renewal or exlension thereof is not renewed or extended, the Agreement shalJ
remain in full force and effect only until eilher party notifies the other in writing of its or IUs inten~ to terminate. and this Agreement shall terminate upon the giving of
such notice, provided, however, no such noLice may be given once the Premises has again been rented by Agent and. if the Premises is again so rented. the (erm of this
Agreement shall extend until the end of the term of the new lease and shall be automatically renewed for coincident terms, as aforesaid, subject to the Owner's right to
terminate. as aforesaid. as if said new lease were an in.itial1ease. This management agreement shall have a minimum term of 6 months. If owner terminates Agent before
Agent has managed the property for 6 months, then Owner shall pay Agent $300.00 early cancellation fee. Upon termination hereof. neither party shall have aoy further
obligation to the other, except for accounts owing at the date of termination and for commission. as set forth in subparagraph (d) of paragraph 3 hereof.
(d) Agent shall not be liable for any act or omission other than for its willful misconduct or for its gross negligence. Agent may perform any of its duties or
obligations hereunder through its attorneys, agents or employe",;, and shall not be liable for their acts or omissions, unless Agent has been grossly negligent in its
appointment or supervision of said attorneys, agenls or employees.
(e) An notices required hereunder to be in writing shall be deemed given when mailed to the applicable party at its or his address first above given. Said
address may be changed by proper written notice hereunder.
(f) This Agreement contains the entire agreement and understanding between the parties, and any amendment hereof shall be in writing. signed by the party
against whom enforcement is sought.
(g) No waiver of any term. condition or covenant hereof in anyone instance shalt be deemed a waiver of the same or of any other term, condition or covenant
hereof in the same or any other jnstance.
(h) This Agreement shall be binding upon the parties hereto and their respective probate representatives, heirs, successors and assigns.
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written.
EQUAL OPPORTUNITY: Duriog the performance of this contract. the Agent, shall not discriminate against any applicant bocause of race, color, creed, reli:
gian, national origin, sex, marital status, status with regard to public assistance. disability, sexual orientation, or age.
Home Leasing & Management, Inc.
By
Owner
Agent
To: City of Shorewood City Council
From: Tom Skramstad, LMCD Representative
Date: May 14th, 2007
Here is my "periodic" report of LMCD activities.
1. Zebra Mussels: The LMCD has been concerned about the introduction of zebra mussels into the Lake for at least
seven years. Among other areas, zebra mussels are in the St. Croix River and Lake Mille Lacs. A full listing of
infested waters is available on the LMCD web site (www.lmcd.org).This invasive specie is spreading substantially
faster than two other species that have reached Minnesota in the last 30 years (Dutch elm disease and Eurasian
watermilfoil). The LMCD has worked with the DNR on a boat inspection program for the last four years, and this
program will be conducted again in 2007. However we know that all boats cannot be inspected without a large
investment in human inspectors. The LMCD has held several meetings with the DNR (including the Commissioner)
and Congressman Jim Ramstad to discuss this as a broad State and National issue. The LMCD has produced a
television show which has aired on public TV numerous times, and is available on a disk. The LMCD has set up
meeting with State legislators which has resulted in several bills that are making their way thru Capitol Hill. Mayor
Lizee has organized two "Mayors Forums", the main purpose of which has been to get the Cities around the Lake to
rally around this dangerous threat. If there ever was a time to be concerned about our Lake, this is it.
2. LMCD Newsletter: One of the LMCD's main initiatives in recent years has been to improve the public's knowledge
of the agency's role and the rules that govern the use of the Lake. Towards this end, the LMCD started publishing a
newsletter one year ago and recently issued its third one. Newsletters are mailed to residents on and around the
Lake. The LMCD will appreciate the support and subsequent communication of this material by the City of
Shorewood and the other member cities.
3. Summer Event: The LMCD, in cooperation with Crystal-Pierz Marine, held a special event during the summers of
2005 and 2006 at the Excelsior Commons. It was called "The Future of the Lake Day" and it focused on the youth in
our community. These events were very successful and this concept could be expanded substantially. However the
LMCD has limited financial and human resource to apply to this event. Therefore the LMCD Board decided to not
continue with this event in 2007. We would like to start it up again in the future, but other interested parties will have
to get involved to share in the planning, execution and the financial and personnel requirements.
4. Milfoil Harvestin~: The milfoil harvesting program will happen again this year, for the 19th year. The objective of
this initiative is to keep main boating traffic lanes clear of milfoil. This program is funded by the 14 member cities
and the DNR. The LMCD appreciates the continued support from the City of Shorewood.
5. Milfoil Demonstration Proiect: The LMCD, in conjunction with the DNR and the Lake Minnetonka Association,
conducted a "demonstration project" in 2006. In this program, three areas of the Lake (portions of Carman's Bay,
Phelps Bay and Gray's Bay) were treated with known and approved chemicals to see if this might be a more
effective way to treat this invasive specie. Final field work by the Army Corps of Engineers and the MN DNR will be
completed by late summer, and a final report will come after that. There has been a lot of positive reaction to the
apparent success of this project and we anticipate that people will want to conduct another similar project on an
expanded basis. This can certainly be done, provided that funds can be raised to do so.
€h I-LIDS: The term "I-LIDS" is an acronym for Internet Landing Installed Device Sensor. It is a unique device that
uses the capabilities of computers, cameras and the internet to take videos of boats being taken in and out of the
Lake. In 2006 the LMCD funded a "STL" grant for this project and one unit was rotated between the Grays Bay and
Spring Park Public landings. Subsequent review of the videos can reveal whether boats entered or exiting the Lake
Page -- 1 -
:it 5 If
have exotic species visibly present. The transport of exotic species is against State law. The ILlDS program was
deemed to be positive in 2006 and it will be expanded this year with one unit each at Grays Bay, Maxwell Bay, North
Arm, and Spring Park public accesses.
7. Licenses and Permits: This is the time of year when the LMCD completes its review and approval (or not) of
renewal applications for: 112 multiple dock and 4 district mooring licenses. Seven of the 112 multiple dock licenses
are located in Shorewood; Shorewood Yacht Club (Sites 1 & 2), Howard's Point Marina, the Upper Minnetonka
Yacht Club, the Rossberg site (next to Howard's Point Marina), Minnetonka Portable Dredging, and Boulder Bridge
Farm. Other renewal applications include 26 watercraft-for-hire (charter boat operators) and their respective
intoxicating or non-intoxicating liquor licenses.
8. Solar Li~hts: This program was started in 2002 and involves attaching solar lights to the top of navigational buoys
in high traffic areas so that boaters can more easily find their way at night. The program has received much positive
feedback and will be continued in 2007.
9. Bud~et for 2008: Work on this has started and a draft of the budget, including the contribution/assessment for the
14 member cities, will be to the City by June 1st. A meeting will be held late in May and all Cities will be invited to
attend. Final approval must be accomplished by July 1st.
10. Shoreline Inventory: In 2006 the LMCD took a shoreline inventory. In addition to counting the numbers and types
of boats, data on several additional items were collected: docks that exceed the legal size and docks that appear to
exceed the number of boats allowed. The LMCD will be sending an initial educational letter to those who may be in
violation of LMCD ordinances, asking for voluntary compliance. As stated before, the LMCD will look forward to
working with the Cities on these projects.
11. Tom Kurak: After almost two years of discussion and planning, Mr. Kurak was issued a permanent, non-multiple
dock permit. His permanent dock is near completion. The LMCD appreciates the cooperation of the City of
Shorewood in reaching this outcome.
12. Web Pa~e: The LMCD's Website is: http://www.lmcd.orq. Just recently, a new page was added, dedicated to Save
the Lake (STL), which is an LMCD initiative dedicated to fund public safety, environmental, and educational projects.
This page provides the public the ability to view the Vision Statement, Funding Criteria, and current STL budget;
along with the ability to make a contribution via PayPal.
Page -- 2 -
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years · 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works
FROM:
J ames Landini, City Engineer
DATE:
May 10, 2007
RE:
Approval of Feasibility Report on Road Reconstruction and Water Main Improvements
as Part of Amlee Road, Manitou Lane, Glen Road Project
Attachment 1 is the Feasibility report for Road Reconstruction and Water Main Improvements under
Amlee Road, Manitou Lane, Glen Road as part of the road reconstruction project. The report presents
four parts for consideration. The four parts are street reconstruction, stormwater improvements,
watermain improvements and sanitary sewer improvements.
All three streets are listed in the Infrastructure Matrix as a condition of 3. There are numerous
stormwater complaints in the area. The area lacks public water infrastructure and the sanitary sewer
needs improvements to reduce inflow and infiltration.
The survey indicated 17 of the 48 properties want water infrastructure. If this was consistent with a
petition it would meet the 35% petition to require at least a four-fifths vote by City Council to proceed
as stated in MSA 429.031. The City Council could also initiate the process with a simple majority vote.
Funding for the improvements will be a challenge. This topic is recommended for discussion at the
Capital Improvement work session on May 29,2007. Amlee Road and Glen Road drainage is listed in
the Capital Improvement Program.
The project as described in the report is necessary, feasible and a cost effective solution.
Recommendation
Staff recommends discussing funding for the project at the May 29,2007 work session as a topic in
the Capital Improvement Program
Staff recommends approval of the Feasibility Report. A resolution approving the Feasibility Report
is included for your consideration.
#9J,
t . PRINTED ON RECYCLED PAPER
.;;
#
Survey Results for Amlee Manitou Street reconstruction project.
As of April 26, 2007
33 of 48 surveys returned
returned surveys
Amlee 13 out of 16
Pedestrian Passageway
Edge control
Watermain
Drainage
No Yes Maybe
11 2 0
2 10 1
454
670
Manitou 4 out of 4
Pedestrian Passageway 4 0 0
Edge control 0 4 0
Watermain I 3 0
Drainage 0 4 0
Glen Rd. East 9 out of 18 No Yes Maybe
Pedestrian Passageway 8 1 0
Edge control 4 4 1
Watermain 3 4 2
Drainage 5 3 1
Glen Rd. West 7 out of 10 No Yes Maybe
Pedestrian Passageway 6 1 0
Edge control 0 5 2
Watermain 2 5 0
Drainage 3 4 0
One resident requested a snow plowing no parking ordinance.
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING FEASIBILITY REPORT
ON PROPOSED IMPROVEMENTS
CITY PROJECT 07-01
AMLEE ROAD, MANITOU LANE, GLEN ROAD
ROAD RECLAMATION PROJECT
WHEREAS, pursuant to a motion by the City Council April 23, 2007, a
Feasibility Report for the Amlee Road, Glen Road and Manitou Lane Road
Reconstruction and Water Main Improvements has been prepared prepared by WSB &
Associates, Inc and this report was recieved by the Council on May 14, 2007, and
WHEREAS, the report provides information regarding whether the proposed
project is necessary, cost-effective, and feasible,
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
1. The Council will consider the improvement, identified as Amlee Road,
Glen Road and Manitou Lane Road Reconstruction and Water Main
Improvements in accordance with the report.
ADOPTED BY WE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14th day of May, 2007.
Christine Lizee, Mayor
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927 . (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works
FROM:
J ames Landini, City Engineer
DATE:
May 10, 2007
RE:
Accept Proposal for Engineering Services for the Amlee Road, Manitou Lane, Glen
Road Proj ect.
Attachment 1 is the proposal for professional services from WSB and Associates, Inc., for the Design,
Bidding and Construction Phase Engineering Services for Amlee Road, Manitou Lane, Glen Road, as
shown in Attachment 2.
The fees for design, contract administration, and construction engineering for the roadway
improvements of the project is $130,852. For this type of project, it is anticipated that the design,
administration and construction engineering costs typically range between 15-19 percent of the
construction costs (for this size and type of project). In this instance, construction costs are estimated
at $1,700,000 (this estimate does not include the contingency or indirect costs). This yields a 5.4
percent cost for engineering and construction services. Therefore, Staff recommends approval of this
proposal.
Recommendation
Staff recommends approval of the proposal for engineering services from WSB and Associates for the
Design, Bidding and Construction Phase Engineering Services for Am1ee Road, Manitou Lane, Glen
Road, dated May 14, 2007.
ATTACHMENT 1 - WSB PROPOSAL TO BE INSERTED HERE
~9J,
t . PRINTED ON RECYCLED PAPER
.;;
WSB
Mr. James Landini
City Engineer
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331-8926
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
& Associates, Inc.
Infrastructure I Engineering I Planning I Construction
May 14,2007
Re: Proposal to Provide Design, Bidding and Construction Phase Engineering Services for
Amlee Road, Manitou Lane, and Glen Road Improvements
City of Shorewood, MN
WSBProjectNo.1074-63
Dear Mr. Landini:
WSB & Associates, Inc. (WSB) is pleased to provide you with the following proposal for engineering
services to assist the City of Shorewood (City) with the design, bidding and construction administration of
the street reconstruction, utility construction, and appurtenant improvements for Amlee Road, Manitou Lane,
and Glen Road.
As you may be aware, the preliminary plans for Amlee Road and Manitou Lane have been developed.
Remaining tasks for the Glen Road portion of the project include gathering survey data, preparing plans and
identifying easements. Remaining tasks for the entire project include obtaining permits, preparation of
specifications, and preparation of traffic control plans and erosion control/turf establishment plans. The
addition of water main to the project scope requires modifications to the current plans.
We recommend this project be bid in late fall, with construction starting in May 2008. The construction will
be done in two phases. Interim construction completion dates will be included in the contract documents to
instruct the contractor that placement of the non-wear course on Amlee Road and Manitou Lane be
completed prior to beginning construction on the Glen Road pOliion of the project.
For this project, Steve Gurney will serve as the Project Manager and will be responsible for the overall
technical design ofthe project and coordination. He will also manage the project during construction. Steve
will be the City's day-to-day contact for this project.
John Wingard and Jeremy Koenen will be responsible for preliminaty and final design, and the preparation
of plans and specifications for the construction project.
Dave Hutton will continue to serve as the overall Client Manager for the City of Shorewood. Mr. Hutton's
role on this project will be to provide oversight and quality assurance. Mr. Hutton will remain involved to
the level necessary to ensure that the project will be completed on time and within budget.
Attachment # 1
Minneapolis I St. Cloud
Equal Opportunity Employer
F: \ WP WlNi I 07 4-63\LTR,/landini-05 I 407.doc
Mr. James Landini
May 14,2007
Page 2
The following is a proposed project scope of services:
Design Phase
We will hold at least one project meeting during the design phase to incorporate Shorewood's design ideas
into the technical documents.
The following tasks will be included in the design phase:
. Perform design survey and prepare topographic base map for Glen Road.
. Geotechnical Exploration (Performed by American Engineering Testing, Inc. as a sub consultant to
WSB).
. Prepare preliminary plans and specifications for watermain and storm sewer construction.
. Prepare preliminary plans and specifications for street reconstruction.
. Submit preliminary plans and specifications to the City for review and comment.
. Attend preliminary design review meeting with the City.
. Finalize the plans and specifications, incorporating the City's review comments.
. Assist the City in conducting one neighborhood meeting.
. Submit finalized plans and specifications (up to 3 sets) to the City for City Council's authorization to
bid.
. Prepare updated cost estimate based on detailed design.
. Attend City Council Meeting.
. Secure necessary permits.
Acquisition of easements is not included. If additional easements are required, preparation of easement
exhibits can be prepared at our standard hourly rate.
Bidding and Contract Award Phase
WSB's services during the bidding and Contract Award phase of the project will include:
. Coordinate project advertisement
. Issue Bidding Documents
. Answer Bidder's questions
. Issue Addenda if required
. Attend the public bid opening
. Prepare tabulation of bids
. Provide recommendation for award
Construction Phase
WSB will provide full-service construction administration services for this project, acting as the primary
contact for the contractor. Our services will include:
. Preparing Contract Documents
. Coordinate and attend the pre-construction meeting
. Construction Staking
. Reviewing and processing of shop drawings and submittals
. Monitoring contractor's progress
. Addressing contractor's questions during construction
. Processing partial pay estimates
. Preparing record drawings and final closeout paperwork
. Perform Construction Observation (Full-time during watermain construction and street
reconstruction and half-time during cleanup)
F: I WPWINI/ 07 4-63\LTR,jlandini-05/407. doc
Mr. James Landini
May 14, 2007
Page 3
Proposed Base Fee
We propose to perform the defined tasks as they relate to the utility construction and road reconstruction for
Amlei~ Road, Manitou Lane, and Glen Road on an hourly basis for an estimated fee of$130,852.00. We will
bill at our customary hourly rates (see attached). The estimated fee is broken down as follows:
Design Phase
Bidding and Contract Award Phase
Construction Phase
Total Estimated Base Fee
$ 36,612.00
$ 3,094.00
$ 91,146.00
$130,852.00
When compared with the estimated construction cost of $1.7 million, our estimated fee for the construction
phase is approximately 5.4%. Note that the estimated construction cost of $1.7 million does not include the
indirect costs (estimated at an additional 25%) that are included in the total project costs identified in the
Feasibility Report.
Schedule
We anticipate that Design and Bidding of this project will be completed by December 15,2007, if
authorization to proceed is given from the City of Shorewood by May 28,2007. We anticipate that
installation ofwatermain, reconstruction of the road surface, and related work will be completed on Amlee
Road and Manitou Lane by July 1,2008. The remaining work on Glen Road is anticipated to take
approximately 12 weeks to complete.
If you are in agreement with the scope of services, please have the City block of this letter signed and return
a copy to WSB. Our receipt of an executed copy will be WSB's authorization to proceed. Monthly project
invoices and reimbursements are due within 30 days after receipt ofWSB's invoice.
We look forward to working with the City on this project. If you have any questions, please call us at (763)
541-4800.
Sincerely,
~'C-~
6Y-~ ()
Steve Gurney, PE
Project Manager
David E. Hutton, PE
Vice President/Municipal Group Manager
ACCEPTED:
City of Shorewood
By:
Date:
F: \ WP WINlI 07 4-63\LTR -j/andini.O 5 I 407. doc
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Attachment #2
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701 Xenia Avenue South. Suite 300
Minneapoiis, MN 55416
www.wsbeng.com
STREET AND
UTILITY IMPROVEMENTS
LOCATION MAP
CITY OF SHOREWOOD
WSB Proj.No.01074-63
May 3. 2007
&' Associates, Inc,
H] 763.541-4BOO~Fax 763-541-1700
INFRASTRUCTURE TI ENGINEERING 'I PLANNING Ii CONSTRUCTION
Figure
1
M:I01 074-63ICadIExhibitsIFIGURE1.dwg. Layout1
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927' (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
James Landini, City Engineer
FROM:
Larry Brown, Director of Public Works
DATE:
May 9, 2007
RE:
Review of Sanitary Sewer Polices
The most recent sanitary sewer backup of the Metropolitan Council's sanitary sewer facilities
along Noble and Edgewood Roads was a reminder that a periodic review of current polices for
response to such situations may be in order,
Attachment 1 is a memorandum compiled in April of2003, that recommends what responses are
to be expected by Staff and what resources are made available for a sanitary sewer back up.
Staffhas reviewed the recommendations provided in 2003, and are recommending that the
practices, as outlined, remain in affect and unchanged. A survey of several agencies indicates
that this response is standard throughout many agencies. The responses received by other
agencies when asked, was that the liability of not performing cleanup immediately poses a
greater risk of liability, due to mold, bacterial or health implications that may occur in the future,
outweigh the costs of cleanup.
Staff will present this item in detail, during Monday's City Council Meeting. If the City Council
agrees with the recommendation, no further action is necessary.
:# 10 c
~9J,
t . PRINTED ON RECYCLED PAPER
.;;
CITY OF
SHOREWOOD
5755 Country Club Road. Shorewood, Minnesota 55331 .952-474-3236
Fax: 952-474-0128 . www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
FROM:
Larry Brown, Director of Public Works
DATE:
April 23, 2003
RE:
Discussion Regarding Sanitary Sewer Policies
Recent occurrences of utility failures and investigations have generated the need to formally define policies
regarding temporary measures to be taken under the two most common scenarios.
The first scenario is the event of a sanitary sewer backup caused by a sewer main obstruction, lift station failure, or
other difficulties with the City owned portion of the utility.
Last month, the City of Shorewood experienced an equipment failure in a lift station that resulted in a single family
home being impacted by wastewater in the basement. Thankfully, the basement impacted was an unfinished
basement. However, the backup affected many personal belongings and pictures.
Staff immediately contacted the League of Minnesota Cities, who is the insurance carrier for Shorewood. The
carrier's policy is administrated by Berkley Risk Services.
Several conversations and site investigations were performed to determine the City's liability in this case. While
there is no dispute that the control equipment that operates the pumps failed, it is the current opinion of the
insurance adjuster that the City does not appear to be negligent. The lift station had been checked on a routine
schedule and daily logs of the checks were in order.
Under the Leagues policy statement, they will not pay for a claim unless the City was proven to be negligent.
Simple equipment failure that could not be anticipated or perceived by public works personnel does not warrant
compensation to the homeowner.
Concurrent to the above discussions and meetings, Staff consulted with the insurance adjuster and the City Attorney
to determine if the hiring of a contractor to enter the home and perform cleanup and disinfection services was any
admission of liability. The response by both individuals was that these services could be performed without
additional liability.
Mr. Keane was quick to point out that providing this type of customer service may protect the City from later claims
of illnesses due to mold, bacteria or other health issues caused by the backup.
Mayor and City Council
Sanitary Sewer Policies
April 24, 2003
Page 2 of2
Under this last scenario, the decision was very easy. The basement was unfinished, no carpet, with minor damage to
doors and woodwork. The cost of the cleanup was minor. Therefore, the contractor was brought in immediately
with little more discussion.
Having stated this, this lead to the question, "What should the appropriate short term response be if this occurs in a
finished basement?" Certainly, under these types of situations the homeowner is very distraught. A backup in a
finished basement will require removal of furniture, any carpeting, a portion ofthe sheet rock, and any woodwork
that was wetted. The League of Minnesota Cities estimates costs for this type of operation averages $30.00 per
square foot.
Unfortunately, (or maybe fortunately!) these incidents do not time themselves in sync with City Council meetings,
where approval for this type of expenditure could be obtained immediately. In checking with other municipalities, it
appears to be common practice that Staff may authorize a contractor to perform basic cleanup, removal of carpets,
furniture and disinfection of the basement. Most cities have stated that this of immediate action boils down to good
customer service, and that it does not result in any admission of liability. Many of the cities have agreements with
firms such as Service Master to perform such duties on short notice.
Staff agrees that while cost for such a service may be significant, that this type of policy takes some of the pressure
off a very difficult situation.
Staff seeks feedback from the City Council on developing such a policy.
The second scenario is an instance of a sanitary sewer service issue. Typically, when calls of a sewer backup are
received, Public Works personnel are dispatched to determine ifthe issue is a sanitary sewer main or a service line
issue. Once on site, both upstream and downstream manholes are opened to determine if there is an issue with the
main line.
If the main line is without issue, the resident is notified immediately that the problem appears to be with the
individual sewer service. Most often the homeowner has already consulted with a plumber to check the service line
with a drain snake. Contracted plumbers are never very hesitant about stating it appears to be an issue with the
City's portion of the service, whether accurate or not.
The City owns the portion of the service that is within the public right of way. To determine exactly what the
problem is or whether the issue is private or public requires the use of a sanitary sewer camera. Once the camera
has sighted the problem, a special utility locate unit can follow the cable to determine the exact location of the issue.
Current practice has been to negotiate with the homeowner an agreement that allows the City to arrange for a
contractor to video the line. If the location of the problem is within the public right of way, the City will pay for the
cost of the camera services. If however the location of the issue falls within the private portion of the service, the
homeowner is to pay for the camera services.
This practice has worked well in the past, and is consistent with the practice of other municipalities. Having stated
this, Staff is not aware of any set policy with regard to this matter. Therefore, Staff desires feedback from the City
Council on establishing a written policy for this issue.
Martin R. Wellens
4755 Lakeway Terrace
MN 55331-9367
nL\YJ':Jlens@nlchsi.cOI11
952/470-9395
Per your email of May 4th, I submit the following questions for Tom Skramstad
Memorandum to: Officials and Stakeholders
From: Lake Minnetonka Association & Lake Minnetonka Conservation District
Regarding: "Comprehensive Protection Plan" Dated November 30,2006
I) To protect lakes from getting infested with zebra mussels, is it practical to task thousands of local
groups with protecting their lakes? Since there are only three infested bodies of water in MN
(Lake Mille Lacs, St. Croix & Mississippi), wouldn't it make more sense to focus efforts on
quarantining those few areas. The "guilty" water bodies should suffer, not the innocent. Saving
one lake does nothing.
2) Page 2-3, It is proposed that we close down launches, use cameras and charge a $5 fee in order to
safe guard Lake Minnetonka. From whom and for whom?
3) This draconian proposal immediately creates an incentive for some one to deliberately infest the
lake with zebra mussels, thus eliminating the need for the draconian policies. Please comment on
the unintended consequences of your proposal?
4) Creating hassles, traffic jams and charging a fee to use Lake Minnetonka will undoubtedly drive
boaters to other lakes, ensuring they get infested first. How does this proposal build community
trust when it seems hostile to other lake communities?
5) Please provide the complete list of stakeholders who received your memos. I would contend that
the users of boat launches are the primary stakeholders, as well as businesses & restaurants that
surround the lake. Were they included in the distribution of this memo? How did you reach
everyday launch users?
6) LMCD Chair Skramstad stated that both the Red/Green program and the closure of launches
would require state legislative action. It seems rather obvious that it would be easier to get the
legislature to control 3 bodies of water as opposed to shutting down thousands of lakes. Please
explain why the LMCD has chosen the more difficult approach at the legislature?
7) Page 5, the report makes innuendoes from very limited observations. For instance: "...that 4% of
boats using the Grays Bay boat launch... with attached aquatic plants." The innuendo is that
boaters are sloppy and this could be milfoil or zebra mussel. However if these boaters have only
used Lake Minnetonka (a real possibility), the concern has no merit and the statistic is
misleading. In the interest of full disclosure, shouldn't the LMA and LMCD disclose the
weaknesses/defects in their data?
8) 25 Oct 2006 LMCD Report: "I-LIDs Findings"
Page I, they state that only 1.3 % of boats launching in Mtka came from infested waters. We have
no indication if those owners inspected their boat when leaving those waters or if they inspected
before launching in Minnetonka. Where is the inspection data on these boaters?
__n___n_n____________n______nnnn_n_nnnnnnnn Page 1 of 2 _n_nn 14-Sep-07 n_nn_n_nnn_nn__n__nn_________n_______
"If all that Americans want is security, they can go to prison. "- Dwight Eisenhower 1949
"None are more hopelessly enslaved than those who falsely believe they are free. " -- Johann Wolfgang von Goethe
"The reason why men enter into society is the preservation of their property." - John Locke, 1690
FOt< :
/vt~y ILlt 2f)O 7 MiJ
9) Doing the math, presently we have 1.3% boats from infested waters (x) 4.0% having weeds =
.05% (or 1/20th of I percent) possibility of contamination. What is the possibility that is
acceptable and how much are you willing to spend and inconvenience the public to achieve it?
10) 25 Oct 2006 LMCD Report: "I-LIDs Findings"
The next paragraph says that only 3.2% of boats conducted a pre-launch inspection. The innuendo
is that boaters are sloppy and this could be milfoil or zebra mussel. Definition "inspection."
IfI check for weeds but don't check my live-well, did I perform an "inspection"?
What ifI don't use my live-well? Now did I perform an inspection?
What ifI did my inspection when I left the last launch?
What ifI do my inspection in my back yard?
What ifI only use my boat on Minnetonka so I don't need to do an inspection?
Obviously these possibilities greatly affect the reliability of the statistic making it misleading and
meaningless. Again, in the interest of full disclosure, shouldn't the LMA and LMCD disclose the
weaknesses/defects in their data?
II) 8 Nov 2006 LMCD "Comprehensive Protection Plan"
"We have learned that the majority of boaters do not take the necessary precautionary protective
actions." The LMCD & LMA know very little about what protective measures people have taken
or if they need to take any at all. All they know is what they observe; which is extremely limited.
How can you support that statement given the defective & misleading data you have collected?
12) Two other public organizations have a very different attitude. The Minnehaha Creek Watershed
District (MCWD) is proud to say it has "worked to ensure the public... have easy and attractive
facilities to permit enjoyable time on the lake." (2006 map of Lake Mtka). The DNR is likewise
committed to keeping lakes open to the public. Why do our local LMA/LMCD groups have such
a radically different approach to Zebra Mussels than the MCWD & DNR?
13) While proposing to chain-shut launches, Mr. Osgood claims access will not be denied. That's a
bit like having one bathroom at the Metrodome and charging $5 to use it. Mr. Osgood would say
you still have access. Likewise Representative Berns says he is opposed to closing boat launches
while he introduces legislation that would do exactly that. When a chain is pulled across a launch
and locked in place, will you hang a sign on the chain that says "Open"? Are these the kind of
word games that you want associated with the LMCD?
Shorewood City Councilman
Martin R. Wellens
4755 Lakeway Terrace
Shorewood, MN 5531-9367
952/470-9395
m. wellens@mchsi.com