032497 CC Reg AgP
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MARCH 24, 1997
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:30 P.M.
Open Forum From 1:00 to 7:30 p.m. -Members of the.City Council will discuss infol'IIlally
with residents any questions or concerns they may have with regard to the proposed covenant. .
amendment for the Waterford Shopping Center which would allow a liquor license. Official action
will not be taken during this portion of the meeting.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
B. Review Agenda
Mayor Dahlberg_
Stover
McCarty _
O'Neill_
Garfunkel_
2. APPROVAL OF MINUTES
3.
A. City Council Work Session Minutes March 10, 1997 (Att.-#2A Minutes)
B. City Council Regular Meeting Minutes March 10, 1997 (AttA#2B Minutes)
C. City Council Executive Session Meeting Minutes March 10,1997 (Att.-#2C
Minutes)
D. City Council Work Session Meeting Minutes March 12, 1997 (Att.4t:2D Minutes)
E. City Council Work Session Meeting Minutes March 14, 1997 (Att...ft:2E Minutes)
CONSENT AGENDA. Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
A. A Motion to Adopt a Resolution Approving the Final Plat of Larson Estates (Att.-
#3A Proposed Resolution)
Applicant: Stephen and Lucinda Larson
Location: 20435 Radisson Road
B. A Motion to Adopt a Resolution Making Appointments to the Park Foundation
(Att.-#3C Proposed Resolution)
C. A Motion to Adopt a Resolution Approving a 1997 Refuse Hauler's License (Att.-
#3D Proposed Resolution)
4. 7:45 P.M. PRESENTATION BY JIM DANIELS ON LAKE MINNETONKA
COMMUNICATIONS COMMISSION ADVISORY BOARD (Att.-#4 Proposed
Amendment to Joint Powers Agreement)
5. MATTERS FROM THE FLOOR (No Council action will be taken.)
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.~ CITY COUNCIL AGENDA - MARCH 24, 1997
PAGE 2 OF 2
6 . PARKS . Report by Sandy Trettle
Report on March II, 1997 Park Commission Meeting
7. PLANNING - Report by Representative
A. A Motion to Direct Staff to Prepare Fmdings on Fact Regarding Conditional Use
Permit for Accessory Space in Excess of 1,200 Square Feet (Att...:#7 A Planner's .
Memorandum)
Applicant: Mary Reutiman
Location: 5965 Eureka Road
B. A Motion Regarding Amendment to the Waterford PUD Development Agreement to
Allow On-site Alcohol Beverage (Att.-#7B Planners Memorandum)
Applicant: Vlarlirnir Velikson
Location: 19905. State Highway 7 (Waterford Shopping Center)
CONSIDERATION OF A MOTION TO ADOPT AN ORDINANCE
ESTABLISHING A MORATORIUM ON ADULT ESTABLISHMENTS (Att.
#8 Proposed Ordinance)
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9. CONSIDERATION OF A MOTION TO ADOPT THE COMMUNICATIONS
PLAN (Att.-#9 Proposed Plan)
10. A MOTION TO ADOPT A RESOLUTION AUTHORIZING THE
PURCHASE OF TWO DUMP TRUNKS FOR THE PUBLIC WORKS
DEPARTMENT (Att. #10 Proposed Resolution)
11. ADMINISTRATOR & STAFF REPORTS
A. Staff Report on Development Monitoring
B. Planner's Report on Watten House Demolition
C. Engineer's Report on InspectionlRepair of Southeast Water Tower
D. Christmas Lake Boat Access
12. MAYOR & CITY COUNCIL REPORTS
Report on Open Forum
13. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.-fl:13)
MAYOR
Tom Dahlberg
CITY OF
SHOREWOOD
COUNCIL
Kristi Stover
Jennifer McCarty
Jerry O'Neill
John Gartunkel
5755 COUNTRY CLUB. ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (612) 47~3236
FAX (612) 474-0128. www.state.netlshorewood.cityhall@shorewood.state.net
Executive Summary
Shorewood City Council Meeting
Monday, March 24, 1997
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Agenda Item #7 A: Wally and Mary Reutiman propose to replace their existing detached
two-car garage with an attached three-car garage. The new garage, when combined with
existing accessory buildings on the property, exceeds 1200 square feet of area, requiring a
conditional use permit. The Planning Commission recommended unanimously to approve
the C.D.P. The Council should direct staff to prepare findings of fact for review at the
next meeting.
Agenda Item #7]3: Vladimir Velikson's request for an amendment to the Waterford
Commercial protective covenants has been tabled to this meeting. An open fOnIm has been
scheduled for interested parties to meet with Council members in advance of the meeting.
Approval of the request requires a four-fifths vote by the City Council.
A Residential Community on Lake Minnetonka's South Shore
Executive Summary - City Council Meeting of March 24, 1997
Page 2 of 2
A~enda Item #8: At the Council's direction staff has prepared an interim ordinance
declaring a moratorium on adult use establishments. Although the ordinance calls for a one
year moratorium, it is anticipated that the work can be completed in approximately six
months. The Planning Commission has begun work on this topic and will continue
discussion at its April study session. Adoption of the interim ordinance requires a simple
majority vote by the Council.
A~enda Item #9: If the Council wishes, staff can give a brief presentation on what is
included in the Communications Plan. Then Council should discuss the latest version of
the plan, give direction on any further adjustments, and if appropriate, by motion adopt the
# plan as amended. We need to keep in mind that this plan is a blueprint for what we hope to
accomplish. We will need to be making changes all the time.
A~enda Item #10: This is consideration of a motion to purchase 2 dump trucks without the
dump box, sander, plows and other accessories. This portion of the trucks are
recommended by staff for authorization such that we can save approximately $3,000 if
ordered before April 1, 1997. The remaining portion of the trucks and accessories would
be brought back to the City Council at a later date.
A~enda Item #12: The report on the open forum listed should probably be moved up to
just before Item #7B is considered. It is important for the Mayor and City Council to place
in the record the comments received during the open forum at 7:00 p.m. this evening.
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CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDA Y, MARCH 10, 1997
MINUTES
1. CONVENE CITY COUNCIL MEETING
Mayor Dahlberg called the meeting to order at 7:11 p.m.
A . Roll Call
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
DRAft \
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Present:
Mayor Dahlberg; Councilmembers McCarty, O'Neill and Garfunkel; Administrator
Hurm.
Absent:
Councilmember Stover.
2.
INTERVIEW FOR LAKE MINNETONKA CONSERVATION DISTRICT
(LMCD) REPRESENTATIVE POSITION
Bob Rascop was interviewed for the position of Representative to the LMCD.
3. ADJOURN
The Work Session was adjourned at 7:25 p.m.
RESPECTFULL Y SUBMITTED,
Cheryl Wallat
Recording Secretary
TimeSaver Off Site Secretarial
ATTEST:
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
1t;lAl
CITY OF SHOREWOOD
REGULAR CITY COUNCIL MEETING
MONDAY, MARCH 10, 1997
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
MINUTES
CONVENE CITY COUNCIL MEETING
DRAFT
1.
Mayor Dahlberg called the meeting to order at 7:33 p.m.
A . Roll Call
Present:
Mayor Dahlberg; Councilmembers McCarty, O'Neill and Garfunkel; Administrator
Hurm; City Attorney John Dean; Planning Director Brad Nielsen; Engineer Larry
Brown.
Absent:
Councilmember Stover.
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B.
Review Agenda
It was noted Agenda Item No.6 has been postponed.
The agenda was accepted as presented for March 10, 1997.
2. APPROVAL OF MINUTES
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A. City Council Work Session Minutes - February 19, 1997
The City Council Work Session Minutes for February 19, 1997, were approved as submitted.
B . City Council Work Session Minutes - February 20, 1997
The City Council Work Session Minutes for February 20, 1997, were approved as submitted.
C . City Council Regular Meeting Minutes - February 24, 1997
The City Council Regular Meeting Minutes for February 24, 1997, were approved as amended on
Page 3, Paragraph 4, Sentence 1, change "opposed" to "recommended;" Page 5, Item 11,
Paragraph 1, change "checks" to "the list of checks."
D . City Council Executive Session Minutes - February 24, 1997
The City Council Executive Session Minutes for February 24, 1997, were approved as submitted.
3. CONSENT AGENDA
Mayor Dahlberg read the Consent Agenda for March 10, 1997.
Garfunkel moved, McCarty seconded to approve the Motions on the Consent
Agenda and to adopt the Resolutions therein:
J:F~B
CITY COUNCIL REGULAR MEETING MINUTES
MARCH 10, 1997 - PAGE 2
A . A Motion to Adopt a Job Description for a Communications
Technician and Authorizing the Hiring of Connie Bastyr as Part-time
Person for this Position
B . A Motion to Approve an Extension for the Filing of the Final Plat of
Smithtown Woods
Applicant:
Location:
Clint Carlson
25895/25865 Smithtown Road
C. A Motion Adopting RESOLUTION NO. 97-15, "A Resolution
Approving a Conditional Use Permit for an Accessory Space Over
1,200 Square Feet"
Applicant:
Location:
Mitch Jones
24245 Wood Drive
D.
A Motion Adopting RESOLUTION NO. 97-16, "A Resolution
Making an Appointment of Bob Rascop as Shorewood's
Representative to the Lake Minnetonka Conservation District"
Motion passed 4/0.
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4. MATTERS FROM THE FLOOR
Ed Bergslien, 24785 Smithtown Road, inquired as to the anticipated opening of the Senior Center.
Administrator Hurm explained the concrete and asphalt work remains to be completed. He felt it
would be late Mayor the frrst of June when the facility would be completed.
Engineer Brown commented in fairness to the contractor, that will be dependent on weather
conditions. Provided there is good weather, the contractor is subject to substantial penalties if the
dates are not met.
5 . PARKS - Report by Representative
A.
Report on February 25, 1997, Park Commission Meeting.
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In the absence of Commissioner Sandy Trettle, Councilmember McCarty reported on the matters
considered and actions taken at the February 25, 1997, meeting of the Park Commission (as
detailed in the minutes of that meeting).
B . A Motion Authorizing the Park Commission to Accept Proposals for
Concessions in Freeman Park
Mayor Dahlberg was pleased with the requirement of a business plan which will include a market
study.
"McCarty moved, Garfunkel seconded authorizing the Park Commission to accept
proposals for Concessions in Freeman Park. Motion passed 4/0.
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CITY COUNCIL REGULAR MEETING MINUTES
MARCH 10, 1997 - PAGE 3
6. PLANNING - Report by Representative
In the absence of Chair Pisula, Planning Director Nielsen reported on the matters considered and
actions taken at the March 4, 1997, meeting of the Planning Commission (as detailed in the
minutes of that meeting).
A Motion to Adopt a Resolution Approving the Final Plan for Water's Edge
P.U.D.
Applicant:
Location:
William Blegens
20295 Manor Road
This agenda item was postponed.
7. PRESENTATION BY SOUTH TONKA SNOWMOBILE CLUB - DANA
GEORGE AND ERIC JACOBSON, REGARDING MULTI-USE OF THE
LRT TRAIL
Eric Jacobson, President of the South Tonka Snowmobile Club, appeared to address the Council.
He explained the club has worked with the City in previous years with respect to signage on the
trail. He noted when the trail was taken out of grant-in-aide, those signs were removed and
replaced with City signs. Mr. Jacobson explained snowmobilers are aware of the grant-in-aide
requirements relative to speed and trail access. In addition, he explained the club groomed and
maintained the trails through Southwest Trails of which the Tonka Snowmobile Club is a member.
He noted the groomed trails were available for use by everyone.
Mr. Jacobson explained the Snow Patrol is a presence on the LRT, maintaining control, passing on
information and keeping people aware of the residential area. He further explained the trail is
utilized as a means to arrive at a destination.
With respect to land owner complaints, Mr. Jacobson commented the club has worked with
Shorewood through the Snow Patrol, the Greenwood area and Tonka Bay relative to snowmobile
trespass. Signs and hay bales were placed as a remedy to this problem.
Mr. Jacobson noted the key issue relative to the trail concerns safety. He was in favor of a split
trail which would separate pedestrians and snowmobilers. He feels the Shorewood portion of the
trail is the safest 2.5 miles of trail in the State given the speed limits on the trail and the level of
enforcement. Mr. Jacobson noted there is an excellent safety record on the trail at this point.
Mr. Jacobson felt better signage is necessary on the trail. He noted the speed limit on the trail
system in Victoria to be 50 mph and when entering the Shorewood portion of the trail, the speed
limit drops to 20 mph which is poorly marked. He felt this creates a speed trap situation. Mr.
Jacobson felt additional signs relative to speed limits and curfew limitations are necessary due to
nonresidents who utilize the trail and are unfamiliar with local codes. He stated he is also in favor
of an enforced curfew.
Mr. Jacobson suggested the Task Force members hold an annual review of the activity on the trail.
He explained the large majority of snowmobile related accidents are with automobiles and he felt it
would be safer to keep snowmobiles on the trail which is controlled with slow speeds and limits
interference with roads and other wheeled vehicles.
Mr. Jacobson thanked the Council for the continued multi-use of the trail and expressed his wish
that this type of use continue.
CITY COUNCIL REGULAR MEETING MINUTES
MARCH 10, 1997 - PAGE 4
With respect to enforcement, he felt curfew and speed limit to be the major iSSUes. The club would
be in favor of more obvious signage as well as a split trail system. Mr. Jacobson remarked there
are programs available with which to build a split trail. He felt two trails could be accommodated
with very few problems.
Councilmember O'Neill asked if this would affect the buffer area which is presently existing. Mr.
Jacobson felt this would be dependent on the separation between the two trails. Intersection areas
would typically funnel down to provide snowmobiles with the same grade as the road. In
addition, pedestrians will need the visibility.
Dana George, 25295 Smithtown Road, addressed the Council and explained he was a member of
the Snowmobile Task Force. He noted recommendations had been made to the Council and
among them was the recommendation to allow snowmobiling to remain in Shorewood. He noted
another recommendation was for a split trail.
Mr. George noted a 33 percent return on the survey which had been conducted. The west side of
the city was in favor of continued multi-use. The east side of the city stated they do not utilize the
trail in the wintertime. Mr. George stated he uses the trail for many different uses and felt all facets
of recreation should remain in Shorewood. He felt it was evident from the survey the residents of
Shorewood want to retain a multi-use trail.
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Mr. George also stated the trail is used by snowmobilers as a route to leave the city for other
destinations. He felt consideration should be given to the creation of a side trail system.
Mr. George remarked there are a number of statistics from the police department. He noted 99
household complaints were received. Forty-three of the complaints were from four households.
The actual 911 report shows 74 percent of the calls were from those households.
Mayor Dahlberg inquired when the Snowmobile Task Force was in session. Former Snowmobile
Task Force Co-chair Kolstad explained the Task Force was in existence from September 1995 to
June 1996 with a report submitted to the Council in July 1996.
Councilmember O'Neill inquired whether investigation had been made into possible funding which
would be available for a side trail and if any designs have been considered. Ms. Kolstad explained
there had been no actual study as to what the cost might be in creating a side trail. Mr. Jacobson
again pointed out there are resources and federal funds available to assist with this type of project. .
Mr. George stated the South Tonka Snowmobile Club would be more than willing to investigate
this possibility. He felt the sport to be safer than it has been in the past given the number of miles
of trails in Minnesota versus the number of miles traveled by snowmobilers. He asked the Council
to consider this matter without emotion, but rather consider the preference of the community. He
suggested once statistics for the season are fmalizedthat this matter be addressed in an open and
objection fashion.
Mayor Dahlberg noted his understanding from reviewing the Snowmobile Task Force report that
noise and property damage were not regarded as substantial problems, however, everyone agreed
safety was the major concern. Ms. Kolstad stated based on the evaluation of the data available to
the Task Force, it was not felt noise was a major concern. With respect to property damage
complaints for 12 months prior, only one was caused by a snowmobiler and was not a true
property damage issue.
CITY COUNCIL REGULAR MEETING MINUTES
MARCH 10, 1997 - PAGE 5
Woody Love, 5460 Teal Circle, clarified that on many points along the trail, there is a 50-foot
easement. He clarified the Minneapolis Park Board originated the tandem trail idea. He explained
the basis upon which that type of trail system was created. Mr. Love noted there are no motorized
portions of the tandem trail system in Minneapolis. With this trail system, there is an increased
hard surface resulting in erosion problems, soil compaction and water quality degradation. He
commented with the expanded trails there is an environmental price being paid.
Kathy Peterson, 23660 Gillette Curve, stated safety is the important issue to be considered and
offered to help in any way possible to make the multi-use of the trail successful.
Warren Peterson, 23660 Gillette Curve, commented he moved to a rural area to be able to enjoy the
many recreational activities available. He noted he was a member of the Task Force and would like
the Task Force to continue. He requested any review which is done by the co-chairs also include
the other task force members to allow for their input. He feels most snowmobilers are riding in a
slow and safe manner and wants everyone to work to keep the community the way it is.
Diane George, 25295 Smithtown Road, felt closing the trail would be a significant step back with
respect to safety. She encouraged snowmobile safety classes within the community to create a
. safety awareness.
Dan Puzak, 23830 Smithtown Road, noted he started with city government because of
snowmobiling. He felt it was important to patrol and bear the burden of people who share the
sport but are violating rules. Work was done with the Park Commission, City Council and the
Police Department to accomplish this. Mr. Puzak provided a flyer which is currently being
distributed by the Snow Patrol to riders on the trail.
Mr. Puzak felt splitting the trail to be the best recommendation. He noted the signs on the trail are
not large enough or clear enough. He noted the speed limit numbers are imbedded in a sign
containing a paragraph relative to speed.
Mr. Puzak commented when the snowmobilers gave up their exclusive right to use the trail in the
wintertime, they lost the grant-in-aide funds which were available. He stated the trail is groomed at
the expense of the snowmobilers and provides the opportunity for residents to enjoy other activities
on the trail.
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Mr. Puzak expressed his distrust of some members of the city government. He related his
understanding a decision has been made declaring Timber Lane is not an access site. Mr. Puzak
felt this site to be an appropriate access.
Councilmember O'Neill stated the grade and the road were problems with the Timber Lane access.
Mr. Puzak stated the grade had been addressed with the moving of snow from Freeman Park to the
Timber Lane access and he did not feel this to be an issue. Councilmember O'Neill stated the
Planning Commission had been charged with addressing fire lanes as possible access points to the
lake and he noted that Timber Lane is not a fire lane.
Mr. Puzak felt the issue was being reviewed prematurely and it was his understanding it would be
reviewed at the end of the snowmobiling season. Mr. Puzak expressed his belief the trails are
safe. He stated there were 32 deaths in 1972 and approximately one-fifth as many trails and fewer
snowmobiles. In this year, there were 28 deaths with many more snowmobiles riding
substantially more miles. Of these deaths 14 were on the roadway, 11 were on the lakes and 8
were on the trails.
CITY COUNCIL REGULAR MEETING MINUTES
MARCH 10, 1997 - PAGE 6
Mayor Dahlberg inquired how many of the deaths were alcohol related and Mr. Puzak noted almost
all of them were alcohol related. He offered to provide information on each of the deaths to the
Council.
Councilmember O'Neill pointed out the Council had decided to address this issue in spring.
Lorri Herman, 5645 Eureka Road, stated she lives on the trail and noted noise is a significant
problem. In observing the trail, she has witnessed snowmobiles traveling excessive speeds. as well
as snowmobile acrobatics at high speeds. She did not feel a residential area to be the time or the
place for snowmobiling. Ms. Herman inquired whether horses would be allowed on a multi-use
trail. She commented on the amount of money the City has spent on this issue and felt the money
could have been better used in developing a tandem trail system.
Jim Lattemer, 25235 Smithtown Road, feels a minority of people are attempting to control the
situation. Mr. Lattemer stated safety is not an issue relative to the actual machine, but rather the
person operating the machine. He stated he would like the Preservation Team to listen to the
people and do as the people ask.
8.
CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION
APPROVING THE PROPOSED EQUIPMENT SCHEDULE
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Mayor Dahlberg clarified there will be discussion within the next month to determine whether the
trucks necessary for snow removal should be purchased or whether a leasing program would be
more cost effective.
Mayor Dahlberg inquired as to the dollar amount being considered in this matter. Engineer Brown
stated without considering trade-ins, the cost would be approximately $70,000 for one truck.
McCarty moved, O'Neill seconded adopting RESOLUTION NO. 97-17, "A
Resolution Approving a Revised Equipment Schedule." Motion passed 4/0.
9. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION MAKING
AMENDMENTS TO THE 1997 BUDGET AND AUTHORIZING THE
PURCHASE OF PRODUCTION EQUIPMENT
O'Neill moved, Garfunkel seconded adopting RESOLUTION NO. 97-18, "A .
Resolution Making Amendments to the 1997 Budget and Authorizing the Purchase
of Production Equipment." Motion passed 4/0.
10. ADMINISTRATOR & STAFF REPORTS
Administrator Hurm stated the third version of the Communication Plan will be presented to the
Council for their review. He noted the Council will need to consider at the beginning of the month
what type of open forums they would like to hold in the following month to allow for notice in the
monthly newsletter. Attorney Dean stated the setting of a special meeting would require the action
of two councilmembers.
CITY COUNCIL REGULAR MEETING MINUTES
MARCH 10, 1997 - PAGE 7
Staff Report on Development Monitoring
Planning Director Nielsen stated a weekly inspection was. completed of Watten Ponds and gave an
update of the progress on this project. The developer is considering demolishing the existing
Watten house. Nielsen did not feel there was anything in the Development Agreement which
would prevent this from being accomplished. He noted the terms of the development agreement
would apply to this project as well.
Councilmember O'Neill stated he would like to see further information relative to the footprint
which is being considered as well as tree preservation. Mayor Dahlberg noted his agreement.
City Engineer Brown reported on the Shady Island bridge and noted the Watershed District has
tabled the plan for the bridge, noting they. have identified 144 square yards of wetland impact. It
was stated the project will have the opportunity to proceed once the City identifies an area where
wetland mitigation can occur.
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Mayor Dahlberg noted the bridge is being replaced with an almost exact duplication of the existing
bridge. He questioned how this would impact the wetlands. Brown explained as part of the
requirements of guard rail, there are slopes which need to be softened. As the slopes are softened,
some of the fringe areas which are considered wetland are impacted.
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Mayor Dahlberg stated he would like to know what is required of the design from a legalistic view
by the State. He requested Attorney Dean research this matter. Councilmember McCarty
cautioned the Council to be careful in altering anything that has gone into the project given the fact
the bridge is substandard and OSM did not approve it. Brown pointed out this issue comes down
to technicalities with respect to good engineering judgment with regard to a vehicle leaving the
roadway and this is not an issue for the State. Many times engineers will prefer to be conservative
and in doing so, defer to State standards.
Brown noted the Watershed District is encouraging the City to move forward with the Stormwater
Management Plan and focus on areas such as Glen Road which would be a trade-off for the impact
at the Shady Island bridge. A meeting has been set for March 19th with several board members to
discuss key areas in which they would like to cooperate with Shorewood and see developed as
wetland mitigation, stormwater management, and NURP ponds. In addition, the Watershed
District has listed every city in priority and at this point, Shorewood is listed as the first priority.
Brown noted there are various agencies who will have input into the plan for the Shady Island
bridge and stated he has delayed meeting with the residents of Shady Island until such time as the
review process is completed. Mayor Dahlberg stated he would like to have an opportunity to view
the site and obtain resident input.
Administrator Hurm stated the Council is scheduled to meet with Senator Oliver and
Representatives Sykora and Workman relative to transportation issues. This meeting is scheduled
to be held on Friday, March 14, 1997 at 7:00 a.m.
11. MAYOR & CITY COUNCIL REPORTS
Councilmember Garfunkel announced the birth of his son on February 27, 1997. Congratulations!
CITY COUNCIL REGULAR MEETING MINUTES
MARCH 10, 1997 - PAGE 8
Councilmember O'Neill remarked there is no ordinance regarding adult book stores and felt it
would be appropriate to direct staff to investigate this matter. Attorney Dean noted several
communities have developed successful ordinances relative to adult use and he felt Shorewood
could benefit from the ordinances and the studies which have been completed by these
communities. He also explained existing vendors would be subject to any regulations which are
established.
Councilmember O'Neill suggested meeting once per month with the surrounding mayors in
addition to one councilmember from each community. Mayor Dahlberg stated he would investigate
this possibility. Councilmember O'Neill stated he would like to see some sort of structure to this.
Councilmember O'Neill suggested directing the Park Commission to consider a community activity
or city-wide event. He stated he would like to see something put together for the summer of 1998.
Councilmember O'Neill suggested the Commission investigate and review what other cities are
doing in this regard. Councilmember McCarty noted the Park Commission has been assigned a
number of issues to work on and suggested the Park Foundation could possibly take on this
project. She further noted the ties the Park Foundation has to community education as well as the
various clubs in the community. Mayor Dahlberg was in favor of this idea. Councilmember
O'Neill felt it could be at the discretion of the Park Commission to obtain the involvement of the .
Park Foundation.
Mayor Dahlberg recessed the meeting at 9:33 p.m. and reconvened at 9:37 p.m.
Bill Colopoulos, Chair of the Park Commission, addressed the Council and stated the Park
Festival was discussed at the last meeting. He noted the Park Festival was held in the spring of
1995. The festival was organized by the Park Foundation at the request of the Park Commission.
There was a moderate turn out which he felt was due in part to the weather which was somewhat
cold. Chair Colopoulos suggested holding the festival later in the summer to assure warmer
weather. He suggested if Freeman Park were to be chosen for the festival, the food could be
provided by the concession area which is being established.
Chair Colopoulos noted the Park Commission has been unable to locate a volunteer to coordinate
this effort. He felt if the concession were on line, a festival of some sort could be held. Mayor
Dahlberg suggested the Park Commission determine the feasibility of a festival.
Councilmember O'Neill requested the Park Commission further investigate the side trail issue and .
investigate the possibility of available programs or funding which would be available for the
construction of a side trail.
Councilmember O'Neill reported he has received a resident inquiry relative to a communication
tower which had been proposed. Nielsen noted there have been a number of inquiries relative to
the expansion of the personal communication services industry . Most of the inquiries have been
interested in utilizing the water tower, however, there was inquiry relative to the public works site
for a communication tower. The Planning Commission has recommended that the carriers be
accommodated with the two existing water towers as opposed to building free standing
communication towers.
Mayor Dahlberg reported he met with Planning Commission Chair Pisula relative to neighborhood
traditions and how this can be promoted in Shorewood.
Mayor Dahlberg also met with representatives of the Christmas Lake Neighborhood Association to
discuss their concerns relative to water quality, access and milfoil concerns.
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CITY COUNCIL REGULAR MEETING MINUTES
MARCH 10, 1997 - PAGE 9
Attorney Dean reported the Council will be put on notice that two contractors, Ryan Construction
and Perkins, are making claims against the City for matters arising out of contracts with the City.
The bases of the claims have been analyzed. The purpose of the Executive Session is to discuss
this analysis and make recommendations on how the City should proceed on those matters.
Attorney Dean noted there are no pending cases which will be discussed.
12. ADJOURNMENT
McCarty moved, O'Neill seconded to adjourn to Executive Session at 9:54 p.m.
subject to the approval of claims. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Cheryl Wallat, Recording Secretary
TimeSaver Off Site Secretarial
ATTEST:
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
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CITY OF SHOREWOOD
5755 COUNTRY CLUB ROAD
MONDAY, MARCH 10, 1997
CONFERENCE ROOM
EXECUTIVE SESSION
9:58 P.M.
MINUTES
EXECUTIVE SESSION
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DRAFT
1.
Mayor Dahlberg opened the meeting at 9:58 p.m.
Present: Mayor Dahlberg; Councilmembers McCarty, O'Neill and Garfunkel; Attorneys
Bob Alsop and John Dean; City Engineer Larry Brown; and City Administrator
Hurm
Absent: Kristi Stover
2. DISCUSSION OF LITIGATION MATTERS
Discussed were two pending claims against the City. They involve Ryan Construction
Company and Perkins Construction Company and contracts for certain public
improvements done by those companies.
3. ADJOURN
There being no further business, O'Neill moved to adjourn, seconded by Garfunkel. The
motion passed unanimously and the meeting was adjourned at 11:00 p.m.
RESPECTFULL Y SUBMITTED.
James C. Hurm,
City Administrator
TOM DAHLBERG, MAYOR
ATIEST:
JAMES C. HURM, CITY ADMINISTRATOR
,;< c-.'
CITY OF SHOREWOOD
REGULAR CITY COUNCIL MEETING
WEDNESDAY, MARCH 12, 1997
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
MINUTES
CONVENE CITY COUNCIL MEETING
DRAFT
1.
Mayor Dahlberg called the meeting to order at 7:30 p.m.
A.
Roll Call
Present:
Mayor Dahlberg; Councilmembers McCarty, O'Neill and Garfunkel; Planning
Commission Chair Pisula; Commissioners Borkon (arrived at 7:52 p.m.), Champa,
Kolstad, Lizee; Administrator Hurm; Planning Director Brad Nielsen.
Councilmember Stover; Commissioners Foust and Turgeon.
Background on the Metropolitan Council
Absent:
.
B.
Mayor Dahlberg inquired as to the authority the legislature gives the Metropolitan Council in
imposing certain requirements upon a municipality. He further asked who would make the
judgment a particular Comprehensive Plan satisfies the applicable requirements.
Tom Caswell of the Metropolitan Council provided brief background information relative to the
Metropolitan Council. He noted the passage of the Metropolitan Land Planning Act in 1976 began
the process of Metropolitan Council reviewing municipal Comprehensive Plans.
Mr. Caswell noted there are four principle areas of impact which are referred to as systems. These
systems include sewers, airports, transportation and parks. The Metropolitan Council has
established various boards to address the problems which arise in these areas.
2. COMPREHENSIVE PLAN ISSUES
.
A.
NEW REQUIREMENTS FOR 1998
Mr. Caswell noted the cities have been informed they must review their Comprehensive Plans to
ensure they conform with the plans and visions of the Council. An updated plan must be filed by
December 31, 1998.
Councilmember O'Neill inquired about the Metropolitan Council's view on a water plan. Mr.
Caswell explained if there is municipal water service available, a water supply plan must be
established and submitted.
Councilmember Garfunkel questioned what would happen if the City were to submit their
Comprehensive Plan and the Metropolitan Council were to reject the plan. Mr. Caswell stated the
plan would be returned to the Council for modification and the new provisions of the
Comprehensive Plan could not be utilized until such time as the Comprehensive Plan is approved
by the Metropolitan Council.
.ff ~D
CITY COUNCIL WORK SESSION MINUTES
MARCH 12, 1997 - PAGE 2
B. GROWTH STRATEGIES
Mr. Caswell commented in the year 2020, the metropolitan area will have an anticipated population
growth of approximately 650,000 people and 330,000 houses. The City will receive an estimate
of how much land it will take to accommodate the increased number of households.
Mayor Dahlberg inquired if the density would be higher outside of the MUSA line. Mr. Caswell
described on a diagram the area which is considered the ultimate sewer area. He explained the
Metropolitan Council is not expecting much as far as density outside of the MUSA line.
Mayor Dahlberg questioned how preserving the urban core would affect the Shorewood
Comprehensive Plan. Mr. Caswell explained that to the extent more households are located in the
area already served, this will take pressure off of the density in Shorewood and hopefully it will
generate some economic growth back into Minneapolis.
Mayor Dahlberg noted his understanding jobs are migrating from the urban core and out into the
suburbs. Councilmember O'Neill commented rental office space will be increasing in Minneapolis
due to the construction of two new towers. Councilmember Garfunkel understood the plan to be
to concentrate the jobs within the 494/694 beltway. .
Mayor Dahlberg commented the problem seems to be defmed as not enough jobs within the urban
core. He questioned whether the Metropolitan Council's objective would be to keep them in and to
also keep the jobs that are outside of that area and provide transportation to those suburban
locations. Mr. Caswell felt the objective to be to keep the jobs inside the urban core in addition to
accommodating the jobs which exist in the suburban areas by providing housing for those workers
and at the same time reducing the traffic.
Councilmember O'Neill remarked the Comprehensive Plan was approved in 1995 and inquired
when it would need to be reviewed again. Mr. Caswell stated it would need to be reviewed for
compliance and submitted for approval by December 1998. Nielsen noted a housing plan has not
yet been completed.
Nielsen stated the water supply plan has been submitted. The most recent amendment to the
Comprehensive Plan was in 1989, therefore, the complete plan must be submitted for approval.
Mr. Caswell reported there are grant and loan monies available relative to updating the .
Comprehensive Plan. Hurm noted there have been discussions with the surrounding communities
relative to inter community cooperation relative to stormwater management as well as a housing
needs analysis.
Mayor Dahlberg inquired regarding the Watershed District and the jurisdiction relative to the issue
of stormwater management. Don Bloom was present and explained when a city is part of. a
watershed district, the city is then required to establish a plan. That plan must..acknowledge the
watershed district's planning. Mr. Caswell explained the Metropolitan Council would be looking
for a fairly complete water management plan. The Metropolitan Council would review the plan and
make comment to the watershed district.
Mr. Caswell commented the Metropolitan Council will be reviewing the Comprehensive Plan for
things such as solar access protection, woodland protection, steep slopes and other areas for which
there are not policies established.
Mr. Caswell assured the Council that once the Metropolitan Council acts on the grant and loan
funds, he will send the information to Administrator Hurm.
.
.
CITY COUNCIL WORK SESSION MINUTES
MARCH 12, 1997 - PAGE 3
C . LIVABLE COMMUNITIES ACTIHOUSING ELEMENT
Mr. Caswell noted the Livable Communities Act is a voluntary program. There are fund accounts
available for work in various areas related to livable community projects. This is a long term
program and there are goals which communities can utilize.
Mr. Caswell stated that many goals which are set by the City are things the Metropolitan Council
can assist with. Administrator Hurm noted the major issues in Shorewood include transit for
which the property owners pay a large sum of money with extremely inadequate transit service
available. He also noted Shore wood has about the highest sewer charges of any of the
municipalities. Mr. Caswell felt these to be issues with which the Metropolitan Council could lend
some assistance.
3. SUMMARY OF THE REGIONAL GROWTH STRATEGY
Mr. Caswell commented it has been forecast there will be approximately 400 new households in
Shorewood between now and the year 2010. He stated the Metropolitan Council will bring back
some forecasts in an attempt to negotiate with the City in arriving at an acceptable plan.
Commissioner Champa questioned the jurisdiction the Metropolitan Council would have if the City
were to decide to purchase all of the developable land in all attempt to maintain Shorewood as it is
today. Mr. Caswell was unsure of any action which would be taken by the Metropolitan Council.
Councilmember O'Neill stated in considering the sewer rates, lack of bus lines, number of cottage
type homes, and the price of land in Shorewood, the Metropolitan Council puts high prices on the
seniors in these houses and this will cause those houses to disappear. He expressed his belief the
City is working to provide a livable community, however, the excessive fees imposed by the
Metropolitan Council work against this effort by the City.
Commission Lizee questioned whether a senior housing plan would be acceptable. Nielsen noted
this to be a goal of the City. Mr. Caswell stated affordable and life cycle housing would be
acceptable.
Mr. Caswell commented it will take three units per acre in achieving the desired. densities.
Commissioner Lizee asked about the average density at the present time. Nielsen stated the density
in Shorewood to be approximately 1.5 units per acre.
Councilmember McCarty left the meeting at 8:56 p.rn.
4. TRANSIT SERVICE
Brian Lamb, Director of Service Development, MCfO, which is a part of the Metropolitan
Council, addressed the Council and Commission. He stated Transit Redesign recognizes the
metropolitan area consists of four distinct market areas. These areas have very different needs.
Over the past nine months, the MCfO has been working with a series of communities in the
western suburban and lake area communities in identifying where there is a mismatch situation.
Transit service has decreased approximately 12 to 14 percent in the past two years. The service is
working on a deficiency. There are two distinct types of transit service which are appropriate.
There is a need for express service during the rush hour time period. This is the major need for the
western suburban area. Currently there are two express routes which serve the Shorewood. area.
In off peak hours, particularly in the middle of the day, service is insufficient.
CITY COUNCIL WORK SESSION MINUTES
MARCH 12, 1997 - PAGE 4
A service plan has been developed and the MCTO proposes combining two different transit
services and ultimately serve the community better than in the past. It is expected the plan will be
implemented in June. A Dial-a-Ride service is proposed which will go door-to-door in addition to
the fixed route service.
Mr. Lamb provided a handout portraying the proposed route. Two vehicles will operate between
9:00 a.m. and 5:00 p.m. One vehicle will link with the transit system at Ridgedale Center. It will
travel a fixed route through Excelsior and ultimately arrive at the Southshore. Senior Community
Center where it will meet another vehicle which has been operating in the Dial-A-Ride area
The buses will have a unique service area. There will be an opportunity to transfer at the Senior
Center to the bus going to Ridgedale Center. The existing Southshore bus, which is currently
funded two days per week, will be funded five days per week by the MCTO. Part of the time it
will support the fixed route and the remainder of the time it will be in a Senior Center support
function. The Dial-A-Ride service would be available to any Shorewood resident calling and
making a reservation.
Mayor Dahlberg would like to see statistics on the level of usage. He noted the Shorewood
property owners are paying approximately $309,000 in property taxes for public transportation. .
He pointed out this is 20 percent of the municipal budget. Mr. Lamb stated it is very difficult to
take counts on the pick up and drop off areas and determine the extent of service actually utilized
by residents in the City. He explained there are Park and Rides throughout 394 and a license plate
check has not been done to determine what portion of the vehicles at the Park and Ride lots belong
to Shorewood residents.
Mr. Lamb commented one of the issues being considered is whether property tax is the appropriate
form of funding for transit. He noted the legislature is looking for alternatives to funding. He
noted there are not many other revenue options which can produce .the revenue flow to fund this
type of system.
Mayor Dahlberg remarked regardless of how the system is funded, it is totally inefficient and that
there are certain other. types of service that on a prorated basis, the City pays less. He stated he
would like studies completed showing the number of Shore wood residents utilizing the transit
system. Mayor Dahlberg stated from a business point of view, rather than paying the $309,000,
the City could make direct transfer payments to any Shorewood resident or senior on a fixed.
income to support their transportation needs and the City could potentially come out ahead.
Councilmember Garfunkel stated he is not opposed to paying for the service. which is utilized,
however, he does not want to pay in excess of that service and ultimately be paying for other parts
of the system. Mr. Lamb stated he could use a sample day basis and research license plate
numbers at the Park and Ride lots to determine whether Shorewood residents are utilizing the
transit service from other points.
Mayor Dahlberg felt there is a reasonable rate of subsidy which goes out into the transit system,
however, the important factor is to know at what level this subsidy is taking place.
Hurm stated the point is that the City has not been receiving service and inquired whether the
service into Minneapolis could be improved.
Commissioner Borkon questioned if figures showed additional service was necessary in order to
have additional riders to decrease the amount of subsidy, would the MCTO be willing to look at
such a plan. Mr. Lamb confirmed this would be considered.
.
.
CITY COUNCIL WORK SESSION MINUTES
MARCH 12, 1997 - PAGE 5
Mayor Dahlberg expressed appreciation for the work, concern and interest which has been
expressed relative to this issue. Mr. Lamb stated other ways of raising funds for the transit service
are being considered by way of MVET (Minnesota Vehicle Excise Tax) funds, auto licensing
funds, gas tax, and sales tax. There are pros and cons to utilizing these types of funds.
Mr. Lamb feels marketing needs to be more localized. He suggested promoting public transit by
offering incentives such as reduced or free rides for a certain period of time. Mr. Lamb explained
the new service will begin as a demonstration route and will be in operation for 12 to 18 months
prior to a change being implemented.
Mayor Dahlberg questioned the Southwest Transit System. Mr. Lamb stated Southwest consists
of a large group of communities which have joined together to provide transit service. They
manage it themselves and buy services from the MCTO.
Mr. Lamb suggested reporting back to Council in the fall to update them on how the plan is
working at that time.
Commissioner Lizee questioned where light rail stands relative to transportation. Mr. Lamb
explained the strategy is to build transitways. The philosophy is it may start out as a bus, but may
be ultimately converted to rail without a high infrastructure cost. He pointed out tremendous
strides are being made on electrifying buses.
5. SEWER SERVICE
Don Bloom, Waste Water Services of the Metropolitan Council, addressed the Council and
Commission. Mr. Bloom provided a packet of materials which he reviewed in detail.
Mr. Bloom described the monitoring system which is utilized to measure inflow and infIltration in
the City. He explained Shorewood has more unmetered points than other cities, however, there
are cities which have no metering. Inflow and infIltration are measured through lift station data
which is monitored on a daily basis. The flow in the City in 1996 was approximately 306 million
gallons total. The flow entering and leaving the City through unmetered locations was
approximately 85 million gallons flowing out and approximately 106 million gallons flowing in.
There are 104 cities on the system with approximately 90 percent being monitored. Mr. Bloom
explained it costs the metropolitan area approximately $65,000 to construct a meter site and an
additional $15,000 per year for operation of the site.
Mayor Dahlberg questioned how often the pipes are upgraded. Mr. Bloom explained that generally
they are not. When a problem arises, a foam substance is injected which sets up and creates a new
joint.
Commissioner Champa asked if there are maps of all of the piping throughout the City. Nielsen
indicated the maps are available. He further inquired how many monitoring systems are in the
City. Mr. Bloom stated there are approximately four locations which are being metered and four or
fIve which inflow but are not monitored other than through lift stations. He further explained to
measure flow, three sites are set up simultaneously. An attempt will be made to vary the periods of
time with which this is accomplished. The sites must be visited daily during the monitoring
process to ensure the flow is coming through.
Mayor Dahlberg questioned whether historically there had been a problem with the methods or
formula used and if there are concems relative to the accuracy of the work. Hurm stated in the past
there have been some concerns. Nielsen commented that wet communities are penalized due to the
amount of inflow and infIltration which results from being a wet community.
CITY COUNCIL WORK SESSION MINUTES
MARCH 12, 1997 . PAGE 6
Mr. Bloom noted $10,000 had been contributed to assist the City in funding a study to identify
problems within the system. Mayor Dahlberg asked if it would be possible there are several major
problem areas which could produce 50 percent of the problem. Mr. Bloom stated that would be
possible there are several major sources of infIltration and that the object of the study was to
determine this. Mr. Bloom did not feel this was the case with the City of Shorewood.
Nielsen stated during the televising program, the engineers suggested areas which may be more
likely to be problem areas such as older areas and wetter areas. Some more signifIcant leaks were
identifIed and addressed.
Councilmember O'Neill questioned whether the Metropolitan Council would contribute toward this
project of inflow and infIltration. Mr. Bloom explained a $10,000 grant was produced in 1992 or
1993 with an additional $10,000 this year. The City has been given top priority in the 1&1 study
due to the major problem this is for the City.
Mr. Bloom noted the City has not applied for a grant for repairs. The Metropolitan Council gave
eight $40,000 grants in 1996 to assist the cities with matching repair grants. Hurm pointed out the
problems need to be identifIed prior to requesting funds for repairs. It was also noted the grants .
for repairs are matching fund type grants.
Councilmember Garfunkel felt this will be a recurring problem given Shorewood's geographical
location. Mr. Bloom stated the Land Planning Act allows until 1998 for the problem to be
addressed through the Comprehensive Plan. The City has been asked to review the plan and arrive
at a program to address this issue. If the City's goals are met, the Metropolitan Council will not be
requesting a surcharge be imposed.
Hurm noted $75,000 has been budgeted and grant monies received. Hurm noted there are
approximately 15 wet communities which happen to be quite small communities. He stated the
other communities which are considered dry communities do not share the City's concern.
, Mr. Bloom explained the members of the task force felt if the City is contributing the flow to the
system, it should be responsible for paying for it. However, the task force saw some benefIt to
saving some costs which would be shared by the dry communities. The task force recommended
$1 million per year for fIve years. They recommended consideration of a grant program, without .
specifying a specifIc dollar amount. As a result of this recommendation, the Metropolitan Council
had $400,000 in grant funds in 1996 and $500,000 proposed for 1998 and another $500,000
proposed for 2000.
Mr. Bloom commented on the sump pump disconnection program. He stated this has decreased
the flow over the past years. Mr. Bloom noted the Metropolitan Council is in a rate program with a
goal to keep the rates constant over the next five years.
Commissioner Borkon questioned whether the City will be penalized for a situation over which the
City has no control. Mr. Bloom noted Shorewood is not the biggest problem in the system, but
Shorewood in conjunction with everyone else adds to the problem.
Commissioner Borkon inquired what would be a realistic goal for the City. Mr. Bloom felt a
realistic goal had been set by the Metropolitan Council which is reflected in the System Statement.
Commissioner Champa asked what type of increase will be reflected in the next fIve years. Mr.
Bloom explained he was projecting into the future, however, the rates are expected to remain
constant for the next fIve years.
.
.
CITY COUNCIL WORK SESSION MINUTES
MARCH 12, 1997 . PAGE 7
Mr. Bloom noted some projects will be cut back. The Metropolitan Council is attempting to do
things more efficiently in an effort to save money. In addition, at this point in time, the bond
payments are flattening out.
Commissioners Borkon and Lizee left at 10:36 p.m. Commissioners Champa, Kolstad and Chair
Pisula left at 10:41 p.m.
Mayor Dahlberg stated he would need to see a detailed plan on a spreadsheet reflecting a
management assessment as well as risk. assessment opportunities. He stated the plan would need
to be based on firm numbers and include strategies for what will be done beyond televising.
Mr. Bloom stated the City is approaching a time period when the total costs and rates are
decreasing. He estimated that in 1996 and 1998, the City of Shorewood will receive a substantial
credit. The resulting funds could be put aside for the next wet season or used on inflow and
infIltration work. .
6. ADJOURNMENT
O'Neill moved, Garfunkel seconded to adjourn the meeting at 10:57 p.m. Motion
passed 3/0.
RESPECTFULL Y SUBMITTED,
Cheryl WalIat, Recording Secretary
TimeSaver Off Site Secretarial
ATTEST:
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
.
.
CITY OF SHOREWOOD
SPECIAL MEETING
FRIDA Y, MARCH 14, 1997
PERKINS RESTAURANT
HIGHWAYS 101 AND 7
7:30 A.M.
MINUTES
1. CONVENE CITY COUNCIL SPECIAL MEETING
DRAfT
\
\
Mayor Dahlberg called the meeting to order at 7:50 a.m.
A . Roll Call
Present:
Mayor Dahlberg; Councilmembers O'Neill and Garfunkel. Also present State
Senator Ed Oliver, State Representatives Barb Sykora and Tom Workman, and City
Administrator Hurm
Absent:
Councilmember Stover and McCarty
2.
DISCUSSION OF ISSUES
Metropolitan Transit System
Property owners in Shorewood pay $309,000 toward mass transit this year. Although it is levied
under the Metropolitan Council line on the property tax bill, it is approximately 18% of the total
municipal levy. There was some general discussion on the possibility of the City of Shorewood
being able to opt out of the transit system and provide transit service by other means such as
through the Southwest Transit System serving Chanhassen, Chaska and Eden Prairie. It was
noted that Shorewood residents can use several Park-n-Rides for service to downtown
Minneapolis, but the service is not very good. The transit redesign program is suggesting a dial-a-
ride service be provided for Shorewood.
The area legislators indicated they would work together in researching any possible ways of the
City opting out of the current system.
Municipal State Aid (MSA) Fundin~ System for Street Reconstruction for
Certain Collector Streets in Shorewood
The Council voiced concern that current MSA standards would require either curb and gutter with a
wide street or clear cutting trees and bushes a signifIcant distance off the edge of the road. The
legislators were asked to intervene on the part of Shorewood with the Minnesota Department of
Transportation in an attempt to allow the rules to be more flexible so that MSA funds can be
utilized to reconstruct roads which are more in line with a "Shorewood standard". This would
mean without curb and gutter and with minimal disturbance to trees and bushes.
Finally the Mayor raised concern with the legislators with the current law regarding open bidding.
Now contractors can bid low, then come back to municipalities late in a project and demand
additional payments, even threatening to take them to court. He voiced concern that even with
having a number of experiences such as this, the municipality must consider that contractor an
eligible bidder, and in fact, award another bid to them if they are again low bid.
-;fFJE
CITY COUNCIL SPECIAL MEETING MINUTES
MARCH 14, 1997 - PAGE 2
3. ADJOURNMENT
There being no further business, Councilmember Garfunkel moved, Councilmember
O'Neill seconded to adjourn the special meeting at 9:00a.m. Motion. passed
unanimously.
ATTEST:
TOM MAYOR DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
.
.
,or
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING THE FINAL PLAT OF
LARSON ESTATES
WHEREAS, the fmal plat of Larson Estates has been submitted in the manner required
for the platting of land under the Shorewood City Code and under Chapter 462 of Minnesota
Statutes, and all proceedings have been duly had thereunder; and
WHEREAS, said plat is consistent with the Shorewood Comprehensive Plan and the
regulations and requirements of the laws of the State of Minnesota and the City Code of the City of
Shorewood.
.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1 . That the plat of Larson Estates, as shown on Exhibit A, attached hereto and made a
part hereof,. is hereby approved.
2.
conditions:
That the approval is specifically conditioned upon the following terms and
a.
The Developer shall comply with the requirements of Shorewood's wetland code
(Chapter 1102) and the Wetlands Conservation Act of 1991 [Minn. Stat 103
G.221 et. seq. (hereinafter referred to as the WCA)]. It is the intent of this
approval that areas adjacent to wetlands be maintained in their natural state.
.
(1) A minimum 35-foot buffer strip shall be maintained adjacent to all wetlands.
(2) Natural vegetation shall be maintained in wetland buffer strips. Where
disturbed by site development, wetland buffer strips shall be restored with natural
vegetation.
(3) Wetland buffer strips shall be identified within each lot by permanent
monumentation approved by the City.
(4) A monument is required at each lot line where it crosses a wetland buffer
strip and as necessary to establish required setbacks from the wetland buffer strip.
Monuments shall be placed prior to application for a building permit.
(5) The Developer shall record with the Hennepin County Recorder or Registrar
of Titles, a notice of the wetland buffer requirement against the title of each lot with
a required wetland buffer strip.
(6) No structures, including, but not limited to, decks, patios, and play
equipment may be located in the wetland buffer strip or the required wetland
setback area, except that fences shall be allowed within the wetland setback area.
b.
The developer shall record, contemporaneously with the final plat, the Declaration
of Covenants and Restrictions, attached hereto as Exhibit B and made a part hereof,
with the Hennepin County Recorder.
Construction of new homes on Lots 1 and 3, Block 1 shall comply with
Shorewood's Tree Preservation Policy.
c.
Jt3A
.
.
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION MAKING APPOINTMENTS TO
THE SHOREWOODPARK FOUNDATION BOARD OF DIRECTORS
WHEREAS, per the directives of the Articles of Incorporation of the Shorewood Parks
Foundation, the Shorewood City Council makes appointments to the Board of Directors for the
Foundation; and
WHEREAS, the Bylaws for the Foundation require that each Director be appointed for three years
or until his or her successor shall have been appointed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that
the Shorewood Park Foundation Board of Directors consists of the following individuals, and that the
highlighted individuals are hereby appointed with terms to take effect immediately upon the passage of this
resolution and shall expire as indicated herein:
Term First
Expires Organization Appointee Appointed
3/15/00 American Legion Donald Kronberg 6/96
3/15/00 Minnetonka Youth Hockey Assoc. 7/94
3/15/00 Rotary Club Don Kelly 3/95
3/15/00 Minnetonka Community Educ Tad Shaw 7/94
3/15/00 At Large Gordon Lindstrom 7/94
3/15/99 Tonka Football Association Jim Wilson 5/96
3/15/99 South Shore Softball Scott Hansen 7/94
3/15/99 Senior Representative Robert Noren 5/96
3/15/99 Shorewood Park Commission Ken Dallman 7/94
3/15/99 At Large Bill Keeler 9/94
3/15/98 South Tonka Little League David Steinkamp 3/95
3/15/98 Tonka United Soccer Missy Carbonneau 10/96
3/15/98 Tonka Men's Club Jim Latterner 7/94
3/15/98 Shorewood Park Commission Sandy Trettel 7/94
3/15/98 At Large Charlie Cox 3/95
Non-Voting, City Administrator James C. Hurm 7/94
Non-Voting, City Councilmember Jennifer McCarty 4/95
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day
of March, 1997.
Tom Dahlberg, Mayor
ATTEST:
James C. Hurm, City Administrator
#38
d. The Developer shall record the Water Assessment Agreement. attached hereto as
Exhibit C, and made a part hereof, with the Hennepin County Recorder.
e. The Developer shall record the deed for Outlot A, attached hereto as Exhibit D and
made a part hereof, with the Hennepin County Recorder.
3 . That the Mayor and City Administrator/Clerk: are authorized to execute the
Certificate of Approval for the plat on behalf of the City Council.
4. That the fmal plat, together with this resolution, the Declaration of Covenants and
Restrictions (Exhibit B), the Water Assessment Agreement (Exhibit C), the deed for Outlot A
(Exhibit D), and the Consents to Plat (Exhibits E and F), attached hereto, shall be recorded within
thirty (30) days of the date of certification of this Resolution.
.
BE IT FURTHER RESOLVED, that the execution of the Certificate upon said plat by
the Mayor and City Administrator/Clerk shall be conclusive, showing a proper compliance
therewith by the subdivider and City officials and shall entitle such plat to be placed.on record
forthwith without further formality, all in compliance with Minnesota Statutes and the Shorewood
City Code.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th
day of March, 1997.
Tom Dahlberg, Mayor
ATTEST:
JAMES C. HURM
. City Administrator/Clerk
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Exhibit A
DECLARATION OF COVENANTS
AND RESTRICTIONS
On t.."is25-1/ day of FtC.6r"'(~ #" 7 , 1997, the under-
signed stephe~ Larson and Lucinda'I. Larson, also known as
Lucinda L. Larson, husband and wife, hereinafter referred to
("Declarants"), make the following declaration of covenants:
Declarants are owners of Lots 1, 2 and 3, Block 1,
Outlots A, B, C and 0, Larson Estates, Hennepin County,
nesota.
and
Min-
The undersigned Declarants, declare and covenant,
themselves, their heirs and assigns forever, as follows:
for
1.
That said Outlots C and 0 shall never be trans-
ferred or conveyed separately from said Lot 2,
Block 1, and said Lot 2, Block 1, shall never be
transferred or conveyed separately from said
Outlots C and 0, except that said Outlot C and said
Outlot 0, or either of them, may be transferred and
conveyed separately from said Lot 2, Block 1, if
said Outlot is conveyed to the owner of real estate
adjoining the Outlot being conveyed.
.
WHEREFORE, the undersigned execute this document t..~e day
and year first above written.
.
STATE OF MINNESOTA)
)ss.
COUNTY OF HENNEPIN)
17 The foregoing instrument w.as acknowledged before me this
2S:.fJ day of Fe'~r~~""7 , 1997, by stephen L. Larson
and Lucinda I. Larson/ also known as Lucinda L. Larson, hus-
band and wife.
/:JIL
Notary PUbC)C
This Instrument Drafted By:
Gary A. Thompson
17717 Highway 7
Minnetonka, Minnesota. 55345
e CARL N. ZlNN
~ - . CDRf PUSUC-MINNESCT A
.,:,., In' CClUUISSION ;:JC;>tRES ! -;1-20:0
Exhibit B
CITY OF SHOREWOOD
WATER ASSESSMENT AGREEMENT
This Water Assessment Agreement is entered into this
day of ,1997, by and between Stephen
~Larson and Lucinda I. Larson, also known as Lucinda L.
Larson, husband and wife (hereinafter referred to as
"Owners") and the City of Shorewood, a Minnesota Municipal
Corporation (hereinafter referred to as "city").
RECITALS
.
WHEREAS, the Owners are the fee owners of real property
described on Exhibit A attached hereto and made part hereof
for which Owners have applied to the City for platting into
Larson Estates; all of said property hereinafter referred to
as "Property"; and
WHEREAS,
3, Block 1,
with said Lot
and
as a result of said replatting, Lots 1, 2 and
Larson Estates will be separate buildable lots
2 already improved by a residential structure;
WHEREAS, the City has or shall undertake the construc-
tion and installation of a municipal water system to serve
the Property; and
WHE~EAS, said Lots 1 and 3, Block 1, Larson Estates will
benefit from access to municipal water at such time as it is
provided by the City; and
.
WHEREAS, the parties intend that the Owners of said
1 and 3 shall promptly pay for the cost of construction
installation of the municipal water system (hereinafter
"Water Assessment") at the time municipal water is
available to said Lots 1 and 3.
Lots
and
the
made
NOW, THEREFORE, in consideration of the
tained herein and for other good and valuable
the receipt and sufficiency of which is hereby
the parties hereby agree as follows:
promises con-
consideration,
acknowledged,
1. At such time as the municipal water system is made
available to said Lots 1 and 3, Block 1, Larson Estates, the
City shall levy a Water Assessment against each of said Lots
1 and 3, which shall be in addition to any other assessments
already levied against said lots.
2. This Water Assessment Agreement binds and benefits
the Owners and the City and their respective successors and
assigns.
Exhibit C
IN WITNESS WHEREOF, the parties have executed this Water
Assessment Agreement on the day and year first above written.
city of Shorewood
By:
Its: City Administrator/Clerk
stephen L. Larson
Lucinda I. Larson
.
STATE OF MINNESOTA)
)ss.
COUNTY OF HENNEPIN)
The foregoing information was acknowledged
this day of ,
, the City Administrator/Clerk
of Shorewood, a Minnesota Municipal corporation
the corporation.
before me
1997, by
of the City
on behalf of
Notary Public
.
STATE OF MINNESOTA)
)ss.
COUNTY OF HENNEPIN)
The foregoing information was acknowledged before me
this day of , 1997, by
, the City Administrator/clerk of the City
Stephen L. Larson and Lucinda I. Larson also known as Lucinda
L. Larson, husband and wife.
Notary Public
This Instrument Drafted By:
Gary A. Thompson
17717 Highway 7
Minnetonka, Minnesota 55345
(612) 474-3221
2
CONSENT TO PLAT
The undersigned Firstar Bank of Minnesota, N. A. holder
of a mortgage upon real estate 'described on Exhibit A at-
tached hereto and made part hereof, in Hennepin County, Min-
nesota, hereby consents to the platting of said real estate
into the plat of Larson Estates and the recording of the plat
thereof.
The undersigned holds a mortgage dated June 22, 1993, in
favor of Investors Savings Bank, F.S.B. recorded in the Of-
. fice of the Registrar of Titles as Document No. 2398455 on
July 15, 1993. Subsequent to said mortgage, Investors Sav-
ings Bank, F.S.B. changed its name or identity to Firstar
Bank of Minnesota, N.A. as a result of merger.
Firstar Bank of Minnesota, N. A.
.
STATE OF Wisconsin )
)ss.
COUNTY OF Mi lwaukee)
The foregoing instrument was acknowledged before me this
25 day of February , 1997, by Shirley Qu'; st ,
the Mortgage Documentatlon Off;ceef Firstar Bank of Minnesota,
N. A'I on ba~alf of the association.
This Document Drafted By:
rjJt; J..,,*.~
, "".~.....". '"
. .. ." '.~, 'I. ."t. .~
S.-,.....'\' ...Ij::)/"i~,.
.::.- :'\.r ......~ . -,-!'
:= 0 ~""'\ 'l,~
g ~- '.,;\
;f ~,
~ "".J
~, , ,"e 1 . * ::~
~ & vle;.,;,- -' :.!
~ .... ~""---N ;..0:
'.1 ..... ,."'-,' t.. ~
~ \"Ja_' ,.#
~;'f, ~~..~, ?1
~I :.f\ .:~':- ,f;;
',.' ~... -~~~.
':j.!-, /t"'r:.:..tflC.l.:\j.~
"f.~.. '.... :''f~ \..,; .:$~.
",.\;\\'?".~~~
Gary A. Thompson
17717 Highway 7
Minnetonka, Minnesota 55345
Exhibit E
EXHIBIT A
Lot 25, Radisson Inn Addition, Hennepin County, Minnesota,
according to the plat thereof on file or of record in the of-
fice of the Register of Deeds in and for said County, the
west line of which addition has been judicially determined
and marked by Judicial Landmarks, one at the northwest corner
of Lot 26 of said addi tionc and one at the meander corner in
said line.
Together with an easement over and upon Lot 11 said addition
for the purpose of ingress and egress to the bathing beach
adjoining said Lot 11 as shown in deed Doc. No. 155587 Files
of Registrar of Titles.
~
Those parts of Lots 2 and 2A, "Radisson Inn Addition",
Hennepin County, Minnesota, lying Southeasterly of a line
bearing North 23 degrees 06 minutes 30 seconds East passing
through a point on the Southwesterly line of said Lot 2A dis-
tant 57.14 feet Northwesterly from the most Southerly corner
of said Lot 2A, according to the plat thereof on file or of
record in the office of the Register of Deeds in and for said
County.
The West line of said Addition has been jUdicially determined
and marked by Judicial Landmarks, one at the Northwest COrner
of Lot 26 of said Addition and one at the meander corner of
said line.
Together with a permanent easement over and upon Lot 11, said
Addition for the purpose of ingress and egress to the bathing
beach adjoining said Lot 11, said Addition as shown in Doc.
Nos. 188665 and 152261, files of Registrar of Titles.
~
CONSENT TO PLAT
The undersigned First Bank, National Association, holder
of a mortgage upon real estate described on Exhibit A at-
tached hereto and made part hereof, in Hennepin county, Min-
nesota, hereby consents to the platting of said real estate
into the plat of Larson Estates and the recording of the plat
thereof.
The undersigned holds the mortgage on said real estate
dated Oel. g /9'1 t and filed for record in the Office
. of the Hennepin County Registrar of Titles as Document No.
/. 776lltt7
on
,1t:1h 6
, 1992.
First Bank, National Association
By: f1Ar..k~
Its: /(1- Pll./;s l~b....Ir
STATE OF MINNESOTA)
) SSe
COUNTY OF HENNEPIN)
.
~ The foregoing instrument was acknowledged before me this
~ day of f-elJ,U aY"w , 1997, by ffi, c.ha.~ I .J BAJJSN ,
~he VI c.E f~ j del1t I of First Bank, National Asso-
ciation, on behalf of the association.
This Document Drafted By:
Gary A. Thompson
17717 Highway 7
Minnetonka, Minnesota 55345
~\.baAl\. '(r'01vo
t:lARi: .-.....JlOH$
NOTARY ......._ -:. MINNESOTA
My CommiS$ion expires
January 31. 2000
Exhibit F
EXHIBIT A
Lot 25, Radisson Inn Addition, Hennepin County, Minnesota,
according to the plat thereof on file or of record in the of-
fice of the Register of Deeds in and for said county, the
west line of which addition has been judicially determined
and marked by Judicial Landmarks, one at the northwest corner
of Lot 26 of said addition and one at the meander corner in
said line.
Together with an easement over and upon Lot 1~ said addition
for the purpose of ingress and egress to the bathing beach
adjoining said Lot 11 as shown in deed Doc. No. 155587 Files
of Registrar of Titles.
~
Those parts of Lots 2 and 2A, ItRadisson Inn Addition",
Hennepin County, Minnesota, lying southeasterly of a line
bearing North 23 degrees 06 minutes 30 seconds East passing
through a point on the southwesterly line of said Lot 2A dis-
tant 57.14 feet Northwesterly from the most Southerly corner
of said Lot 2A, according to the plat thereof on file or of
record in the office of the Register of Deeds in and for said
County.
The West line of said Addition has been judicially determined
and marked by Judicial Landmarks, one at the Northwest corner
of Lot 26 of said Addition and one at the meander corner of
said line.
Together with a permanent easement over and upon Lot 11, said
Addition for the purpose of ingress and egress to the bathing
beach adjoining said Lot 11, said Addition as shown in Doc.
Nos. 188665 and 152261, files of Registrar of Titles.
.
03/24/97 13:20
ID:STATE FARM INS/MCDl:N\ELL
FAX:612-935-6390
PAGE
Hagen Properties
1 S89 Highway i
Suite 203
HOJlkina. MianelOta 55305
(612) 931..9181 FAX: (612) 938..8234
REAL ESTAtE INVES'1'M1iM AND DEVELOPMEtff . PRCfER1Y M.VWJEMDlT
March 24. J 997
Mayor Tom Dahlberg
City of ShOTClwood
5755 Country Club Road
Shorawood. MN 55331
RE: The Restaurant at Water ford Center
Dear Mayor Dahlberg:
We are Donald and Carol Hagen and we live at 19760 Waterford Court.
Our tuwnhuuse backs up to the Waterford Center on llighway #7.
We have no object1on to the European Style family restaurant serving
on-sale liquor provided that the limiting conditions recommended by
the Planning Commission (and as stated in the Excc.ls:f.or/Shot:'cwood
Sun Sll:l.l.oJ" of March 19. 1997) are agreed LO by the reHlAurant operator
and that thotle condll.ionl:l will be incorpor~lted in any land deed or
w11.1 he limiting condttions on tile l1quor licensl:l.
Sincerely.
Z' ~ Jf'j/
~4'f~y.ftt-~
Donald and Car~Hageu
(l{~
2
OPEN FORUM
March 24, 1997
Name
Address
Topic
PLlD
PUr.>
5" lluc C:,~ ,,, "If !;AJ
VL..
PVf>
~LI'~
I ,
"
.
.
r
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, MARCH 4, 1997
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
~ \l,,~1
CALL TO ORDER
Chair Pisula called the meeting to order at 7:00 p.m.
ROLL CALL
Present:
Chair Pisula; Commissioners Borkon, Champa, Kolstad, Lizee, and
Turgeon; Council Liaison O'Neill; and Planning Director Nielsen;
Administrator Hurm (arrived at 8:00 p.m.).
Absent:
Commissioner Foust.
APPROVAL OF MINUTES
Borkon moved, Turgeon seconded approving the February 18, 1997, Planning
Commission Meeting Minutes as amended on Page 2, Item 2 Paragraph 4, replace
Sentence 1 with, "Commissioner Turgeon felt if making telephone calls is kept in
the communication plan, the person being called should be informed of a
particular meeting and encouraged to attend. The calls should be made by a staff.
Any questions can then be referred to the appropriate staff person." Page 4,
Paragraph 1, add, "Commissioner Turgeon cited W atten Ponds as an example.
This project was continued many times due to concerns raised during the meeting
which required further information gathering and the vote was postponed until the
information was received." Page 4, Paragraph 2, add, "Nielsen expressed his
concern noting that the people placed on the agenda have paid money and already
waited 30 days to have their requests reviewed and that it would be unfair if
people not on the agenda were given priority over those people following the
appropriate review procedures. Councilmember O'Neill commented that this
viewpoint offered a new perspective on the issue that had not been discussed at
Council level. Commissioner Turgeon stated that there have been very few
matters from the floor over the years and not enough to warrant the change."
Page 4, Paragraph 3, add, "Commissioner Turgeon stated she felt the criteria for
notification radius need to be established. The items can still be reviewed
individually and expanded if necessary, but minimum guidelines must be in place
in order to be fair to all applicants." Page 3, Paragraph 12, change "Chair" to
"Commissioner" and add "The group would then present their recommendations to
the Planning Commission." Page 3, Paragraph 3, rephrase to read,
"Commissioner Kolstad felt there to be substantial merit to the ideas which will
open up city government to the residents keeping them better informed and
making information more accessible to them." Page 2, Paragraph 5, rephrase to
read, "Commissioner Kolstad remarked the reality is that urbanization is here. It
is in both Shorewood and the surrounding communities. Although we might have
been able to impact this ten years ago, our primary challenge now is to manage
the issues arising with this change, including dark streets and no sidewalks,
while retaining those qualities we value so highly." Motion passed 6/0.
PLANNING COMMISSION MEETING MINUTES
MARCH 4, 1997 - PAGE 2
1. C.U.P. FOR ACCESSORY SPACE OVER 1200 SQ. FT.
Applicant: Mary Reutiman
Location: 5965 Eureka Road
Mr. and Mrs. Reutiman appeared and noted their agreement with the staff recommendations.
Chair Pisula opened the public hearing at 7:16 p.m. Hearing no public testimony, the public
hearing was closed at 7: 16 p.m.
Commissioner Lizee inquired if there were future plans for finished space above the garage. The
Reutimans stated there were no future plans in this regard.
Turgeon moved, Borkon seconded approving the C.U.P. for accessory space in
excess of 1200 sq. ft. for Mary Reutiman, 5965 Eureka Road, subject to staff
recommendations. Motion passed 6.0.
2.
SIMPLE SUBDIVISION (Tabled from February 4, 1997 Planning
Commission Meeting)
Applicant:
D. Carter, Tradewinds Concepts & Design representing
Lisa Klaverkamp
23585 Yellowstone Trail
Location:
D. Carter requested by way of letter to Brad Nielsen this matter be tabled to the April 1 , 1997,
meeting of the Planning Commission at which time he felt the concerns which had been raised by
the Planning Commission at the February 4 meeting will have been addressed.
Borkon moved, Turgeon seconded to table consideration of the simple
subdivision for D. Carter, Tradewinds Concepts & Design representing Lisa
Klaverkamp, 23585 Yellowstone Trail, to the April 1, 1997, meeting of the
Planning Commission. Motion passed 6/0.
Item No.4 was the next agenda item considered.
3. DISCUSS COMMUNICATION PLAN RE: ZONING
A. Notices
2 . Redesign Format
Council Liaison O'Neill commented the map with the newsletter accomplishes much of what the
Council desired in ensuring residents are notified of a particular issue.
3 . Planning & Zoning Applications
A. Policy: Define Boundary of Written Notification
Nielsen noted there is a considerable expense to the mailing list which is obtained by an applicant
from J-Iennepin County. Once the list is obtained, the City prepares the legal notice, makes copies,
stuffs envelopes and mails the notices. These costs are a part of the application fees.
'l
.
.
PLANNING COMMISSION MEETING MINUTES
MARCH 4, 1997 - PAGE 3
Commissioner Champa inquired what would happen in the event of a renotification. Nielsen
explained any cost in excess of the application fee is the obligation of the applicant.
Commissioner Champa commented on the state requirement for a noticing area of 350 feet and
asked if any applicants had been opposed to the Shorewood requirement of 500 feet. Nielsen
stated the City ordinance can be more restrictive. The larger Shorewood lots provide the rationale
for exceeding the state requirement of 350 feet.
C . Public Informational Meetings
With respect to the Town Hall meetings, Commissioner Turgeon questioned how the Planning
Commission would receive information from the Council which was obtained through a Town
Hall meeting. Council Liaison O'Neill felt the Commission could use their intuition in detennining
which issues would benefit from a Town Hall meeting and make that recommendation to the
Council.
.
Nielsen stated the purpose of the Town Hall meeting is to allow residents who do not desire to
appear at the Council meetings to address an issue, a more informal setting in which to ask
questions and express their concerns. This meeting would not be intended to take the place of a
public hearing which is a formal process in which a very distinct record is kept.
Commissioner Borkon inquired whether there would be minutes of the informal Town Hall
meetings. Hurm explained at the beginning of the regular Council meeting, the Mayor and
Councilmembers will report on the Town Hall meeting and those reports will be a part of the
regular City Council minutes.
Commissioner Turgeon expressed concern relative to new information which could arise at the
town meetings. Nielsen stated if the Council were to receive new information which had not been
available to the Planning Commission, this information could be routed back to the Planning
Commission for their review and consideration.
Commissioner Borkon was in favor of residents coming in prior to a Council meeting to speak
with the Council relative to issues of concern.
.
City Council Conducts Public Hearing,. Approves the
Feasibility Report, and Orders the Preparation of Plans,
Specilications, and Engineer's Estimate of Construction
Commissioner Turgeon commented on the Glen Road Stormwater Management Project and asked
where it would fit into the scenario in light of the fact a feasibility study is being prepared. Hurm
stated the City would begin with public information meetings, however, the City would need to
determine where the Watershed District stands on this issue. A considerable amount of research
remains to be accomplished.
D.
Nielsen commented the Watershed District is willing to fund a portion of the project. At the time
the amount of funding has been ascertained, the residents will receive further information and
hopefully the resident portion will be reduced by the contributions of the Watershed District.
Nielsen felt it would be premature to discuss this project with the residents until the City is
informed what part the Watershed District will play. Commissioner Turgeon expressed concern
this procedure not simply be applied to new projects.
PLANNING COMMISSION MEETING MINUTES
MARCH 4, 1997 - PAGE 4
6. Follow-Up Phone Calls
Commissioner Turgeon inquired how long after notices are sent out telephone calls would be
made. Hurm felt there needs to be an established procedure to provide consistency. He suggested
staff make the telephone calls one week prior to a meeting.
Commissioner Borkon asked if consideration had been given to what will be said during the
telephone call to avoid discussion or debate relative to the proposed project. Nielsen stated staff
will develop a script which will be read to the person being called.
7 . Policy on Additional Signage
Commissioner Lizee questioned who would be responsible for the cost of the signs. Hurm stated
the application fees will be reviewed and it is possible staff will request the Council approve an
increase in the application fees to cover the increased costs.
Commissioner Kolstad expressed concern with attention being drawn to a particular homestead.
Commissioner Turgeon felt there was a privacy issue relative to addresses being published in the .
newsletter. Council Liaison O'Neill suggested using the address and omitting the use of names.
Commissioner Turgeon was in agreement with this suggestion.
Commissioner Champa felt signs would be appropriate on development sites, but did not feel they
were necessary on the more insignificant requests. Commissioner Borkon felt rezoning would
requ~e s~gnage. Chair Pisula did not feel minor requests such as simple subdivisions would
reqUIre slgnage.
It was the consensus of the Planning Commission notice signs should be required for the
following requests: preliminary plat subdivision, planned unit development, Comprehensive Plan
amendment, and rezoning.
VI. Input on Communication Strategies
Commissioner Turgeon requested the Commission review bullet No.5 and reach consensus on
this issue. Commissioner Kolstad noted the residents receive their information at the same time the .
Planning Commission receives it and takes the vote. This does not allow them any time to put
together any arguments they may have. She referenced Watten Ponds and felt the process would
have been better had the Planning Commission had the benefit of the later arguments earlier on.
Nielsen pointed out the Planning Commission is not obligated to vote the evening of a public
hearing if an issue is controversial.
Commissioner Borkon suggested an informational video on the public hearing process which
would be a mechanism for people who are unfamiliar with the public hearing process.
Commissioner Borkon suggested a Statement of Purpose relative to a public hearing be enclosed
with the notice mailing. She also noted her agreement with Commissioner Kolstad's comments.
Commissioner Turgeon suggested changing the format for taking public testimony. She suggested
changing the procedure by not closing the public testimony entirely. Commissioner Turgeon
proposed once the public testimony has been completed, the Planning Commission could hold their
discussion. If information is produced which causes discussion or concerns, the public would
have a second opportunity to raise concerns.
.
.
PLANNING COMMISSION MEETING MINUTES
MARCH 4, 1997 - PAGE 5
Commissioner Champa was in agreement, however he felt Chair Pisula would need to take a
strong stand as chairperson in controlling the meeting so it does not get out of hand.
Commissioner Borkon commented there is a general misunderstanding of the public hearing
process. Commissioner Kolstad suggested in the event of a controversial issue, the Planning
Commission could table consideration of a matter to a future date. Nielsen felt this could be a case
by case decision.
Council Liaison O'Neill suggested recruiting volunteers to act as consumer advocates who could
give advice and keep concerned members of the public informed.
Commissioner Champa noted other cities post a lighted sign announcing a meeting is being held on
a certain evening. Nielsen related staff is currently discussing this idea.
Commissioner Turgeon asked if there was Commission consensus relative to early information
sessions prior to a Commission formal action so residents could become better informed.
Commissioner Borkon felt it was a good idea, however, she felt it should be dependent upon the
issue and whether or not the issue justifies an information session.
Council Liaison O'Neill suggested the Planning Commission develop a mission statement which
would allow this provision to be at the discretion of the chairperson. Chair Pisula felt the process
could be improved to be made more understandable for the residents.
4. DISCUSS LAKE ACCESS SITES RE: SNOWMOBILES
Commissioner Borkon inquired as to prerequisites for a particular site to be suitable as an access
site for snowmobiles. In addition, she noted not all of the possible access sites are on the trail.
Nielsen explained his understanding the Planning Commission is to be reviewing places which
might be suitable for snowmobiles to access the lake.
Commissioner Kolstad explained Timber Lane is heavily used as an access to the lake and she felt
if other access points farther to the west were to be identified, this would relieve some of the
pressure on the trail.
Commissioner Turgeon noted the survey reflected the usage of the trail by snowmobilers was to
get to the lake. If was felt if other access points could be provided to the lake without having to
use the trail, this would relieve some of the traffic and perhaps make it safer for mixed use.
With respect to the island locations, Nielsen pointed out with the exception of three lots, virtually
every lot on Enchanted and Shady Islands has their own direct access to the lake.
Commissioner Borkon felt parking would need to be a consideration. She noted Crescent Beach to
be the only option which would have parking availability. Howard's point would be a
consideration if arrangements could be made with the marina.
Commissioner Turgeon felt the only viable site to be Crescent Beach. She noted no parking, poor
grade, and inability to stop legally would be issues to be taken into consideration when
contemplating the other site options.
Commissioner Kolstad noted the benefits of the Timber Lane access to be its close proximity to the
trail, quick access, and the limited number of homes close by. She felt the terrain issues could be
dealt with.
PLANNING COMMISSION MEETING MINUTES
MARCH 4, 1997 - PAGE 6
Commissioner Turgeon pointed out the Third Street fire lane is being utilized at the present time by
snowmobiles. Nielsen felt it was probably being used by local residents given the fact the City has
not received any complaints relative to this use.
Commissioner Borkon was in agreement with Commissioner Turgeon relative to the Crescent
Beach access, however she did not feel she was in a position to comment on an appropriate access
at this time. Commissioner Borkon stated she would like further information relative to the
Council's plan and what issues have been discussed and decided upon.
Nielsen stated snowmobiles can be trailered onto the lake and he did not feel higher use of
Howard's Point marina by nonresidents would be a good idea.
Commissioner Borkon asked whether the intent would be to encourage public other than
Shorewood residents to utilize the access points. Nielsen stated the purpose would be to alleviate
the pressure of snowmobiles on the trail.
Commissioner Champa expressed his opinion the issue relative to access sites is a moot issue until
a decision is made to either allow snowmobiles on the trail or ban them. He pointed out there is .
one access point on Timber Lane.
Council Liaison O'Neill noted the Council has made the snowmobile issue a priority item for
consideration. The Park Commission will address this issue first. It will then be reviewed by the
Council in spring. Nielsen pointed out that as of this point, snowmobiles are permitted on the trail.
The Task Force made a number of recommendations to make this a more suitable use. One of the
recommendations was to find additional suitable locations where local snowmobilers would be able
to access the lake without having to use the trail. This would then reduce the pressure on the trail.
Commissioner Kolstad felt the lake access issue to be independent from the decision of the Council
whether or not to allow snowmobiles on the trail.
Commissioner Borkon felt there should be a definitive answer by the Council prior to discussing
lake access points. Commissioner Champa noted his agreement.
Commissioner Kolstad felt it might be helpful to the Council in making their decision to be aware .
of other viable access points to the lake.
Commissioner Lizee felt Crescent Beach to be the only viable access, however, she noted
discussions would need to be held with Tonka Bay relative to this access point.
Commissioners Turgeon and Kolstad felt Howard's Point should be investigated to determine
whether or not this would be a usable access point.
It was the consensus of the Commission that Crescent Beach would be a possible access point
given the parking capabilities. Howard's Point will be investigated to determined whether or not
this would be a possibility. Timber Lane would need to be made viable or excluded as an access
point. Commissioner Borkon clarified the Council should not interpret this as a recommendation
of the Planning Commission.
Item No.3 was the next agenda item considered.
PLANNING COMMISSION MEETING MINUTES
MARCH 4, 1997 . PAGE 7
5. MA TTERS FROM THE FLOOR. None
Commissioner Turgeon suggested the Commission come to some consensus on where Matters
from the Floor should appear on the agenda. Commissioner Champa felt it should be moved up in
the agenda so residents do not have to wait a lengthy period of time to voice their concerns.
Commissioner Borkon suggested leaving Matters from the Floor in the current position and leaving
it to the discretion of the chairperson to move this item to an earlier position on the agenda when
appropriate.
6. REPORTS
Commissioner Turgeon announced Spring Clean Up is May 17th. In addition, she reported on the
February 24, 1997 meeting of the City Council.
Commissioner Lizee expressed concern relative to the Waterford Mall Restaurant Resident Survey
which was conducted. She questioned the lack of names of telephone numbers and whether the
residents surveyed were aware their quotes were being published.
. Nielsen noted this to be the sharing of the results of a survey undertaken by one councilperson.
He explained anyone can conduct a survey, however, a survey can be influenced by the way a
question is worded or in what sequence it is asked.
Commissioner Borkon agreed with concerns which were voiced, but she felt it was commendable
the Mayor was attempting to make contact with the residents which she felt the residents would
appreciate.
.
Chair Pisula commented a survey cannot replace a ftnding of fact and there are very speciftc ways
in which the Planning Commission gathers facts upon which decisions are made.
Commissioner Lizee reported the fourth and fifth grade students at Minnewashta are the recipients
of a grant which will allow them to conduct a study relative to phosphorous in the wetland areas.
Nielsen stated the City will recommend two very specific areas for the students to study.
Nielsen reported the Planning Commission has been invited to attend a City Council work session
on Wednesday, March 12th at 7:30 p.m. Met Council will be present to address the issues they are
involved in. .
7. ADJOURNMENT
Borkon moved, Turgeon seconded to adjourn the meeting at 10:26 p.m. Motion
passed 6/0.
RESPECTFULL Y SUBMITTED,
Cheryl Wallat
Recording Secretary
TimeSaver Off Site Secretarial
MAYOR
Tom Dahlberg
CITY OF
SHOREWOOD
COUNCIL
Kristi Stover
Jennifer McCarty
Jerry O'Neill
John Garfunkel
5755 COUNTRY CLUB, ROAD · SHOREWOOD. MINNESOTA 55331-8927. (612) 474-3236
FAX (612) 474-0128. www.state.netlshorewood . cityhall@shorewood.state.net
rvtEMORANDUM
.
TO:
FROM:
DATE:
RE:
FILE NO.:
Planning Commission, Mayor and City Council
Brad Nielsen
27 February 1997
Reutiman, Mary - C.U.P. for Accessory Space in Excess of 1200 Square Feet
405 (97.03)
BACKGROUND
.
Mary Reutiman has applied for a conditional use permit to construct an attached garage on her
property, located at 5965 Eureka Road (see Site Location map - Exhibit A, attached). The floor
area of the new garage, when combined with an existing pool building brings the total area of
accessory space on the property over 1200 square feet. The property is zoned R-IA, Single-
Family Residential and contains 74,898 square feet of area. Exhibit B shows the location of the
existing house, the pool house, the swimming pool, and the proposed garage.
The existing house contains a total floor area above grade of 2824 square feet. The existing
pool house contains 562 square feet of floor area. The proposed garage contains 1011 square
feet which brings the total area of accessory space on the site to 1573 square feet.
ANAL YSISIRECOMMENDATION
Section 1201.03 Subd. 2.d.(4) of the Shorewood Zoning Code contains four specific criteria
for granting this type of conditional use permit. Following is how the applicant's proposal
complies with the Code:
a. The total area of accessory space (1573 square feet) does not exceed the total floor area
above grade of the principle structure (2824 square feet).
b. The total area of accessory space does not exceed ten percent of the minimum lot area of the
R-IA zoning district (.10 x 40,000 square feet = 4000 square feet).
c. Although the existing pool house is located too close to the rear lot line, the proposed
garage and the existing house comply with the setback requirements of the R-IA zoning
district. Given the size of the property, drainage and landscaping are not considered issues
in this request.
A Residential Community on Lake Minnetonka's South Shore
4f7A
.
.
Re: Reutiman, Mary
C.U.P. for Accessory Space
27 February 1997
d. As shown on Exhibits C - E, the new garage will be an integral part of the house. As such
the roof lines, materials and architectural character of the garage are the same as the
principle dwelling.
In light of the preceding, the applicant's request is considered to be consistent with the
requirements of the Shorewood Zoning Code. It is therefore recommended that the conditional
use permit be grantedas requested.
cc: Jim Hurm
John Dean
Mary Reutiman
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Exhibit E
FLOOR PLAN
Existing house and proposed garage
February 1, 1997
City of Shorewood
To Whom it May Concern:
We would like to replace our existing two car
detached garage with a three car attached garage.
We have three cars and would like to garage all
.
three. The location and construction of the existing
garage makes it better to replace the structure. The
new structure will compliment the existing home style.
We have 74,898 sq. feet of lot area, and 1902 sq.
feet of house area. Because we have a pool house. with
562 sq. feet, the garage with 864 sq. feet would give
us 1426 sq. feet of accessory space. We do not plan
to conduct any occupation from the accessory space.
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Sincerely,
Yh<Pif~
Exhibit F
APPLICANT'S REQUEST LETTER
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CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE PLACING A MORATORIUM ON THE SITING OF ADULT
ESTABLISHl\tIENTS WITHIN THE CITY OF SHOREWOOD AND DIRECTING A
STUDY TO BE CONDUCTED.
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA,
ORDAINS:
Section 1:
BACKGROUND:
.
Subd. 1. The State Attorney General has prepared a report entitled "Report of the Attorney
General's Working Group on Regulation of Sexually Oriented Businesses", dated June 6,
1989, prepared by Hubert H. Humphrey, Ill, Attorney General of the State of
Minnesota/Olmstead County Planning Department" Adult Entertainment Report " dated
March 2, 1988, and "A 40-Acre Study" prepared by the St. Paul Division of Planning in
1987, all of which reports are hereafter collectively referred to as "Reports". The Reports
considered evidence from studies conducted in Minneapolis and St. Paul and in other cities
throughout the country relating to sexually oriented businesses.
Subd. 2. The Attorney General's Report, based upon the above referenced studies and the
testimony presented to it has concluded "that sexually oriented businesses are associated
with high crime rates and depression of property values." In addition, the Attorney
General's Working Group" ... heard testimony that the character of a neighborhood can
dramatically change when there is a concentration of sexually oriented businesses adjacent
to residential property." The Report concludes that:
a. adult uses have an impact on the neighborhoods surrounding them which is distinct
from the impact caused by other commercial. uses;
b. residential neighborhoods located within close proximity to adult theaters,
bookstores and other adult uses experience increase crime rates (sex-related crimes in
particular), lowered property values, increased transiency, and decreased stability of
ownership;
c. the adverse impacts which adult uses have on surrounding areas diminish as the
distance from the adult uses increases;
.
d. studies of other cities have shown that among the crimes which tend to increase
either within or in the near vicinity of adult uses are rapes, prostitution, child molestation,
indecent exposure and other lewd and lascivious behavior;
e. the City of Phoenix, Arizona study confIrmed that the sex crime rate was on the
average 500 percent higher in areas with sexually oriented businesses;
f. many members of the public perceive areas within which adult uses are located as
less safe than other areas which do not have such uses;
g. studies of other cities have shown that the values of both commercial and residential
properties either are diminished or fail to appreciate at the rate of other comparable
properties when located in proximity to adult uses; and
'*a
.'
h. the Indianapolis, Indiana study established that professional real estate appraisers
believe that an adult bookstore would have a negative effect on the value of both residential
and commercial properties within a one to three block area of the store.
Subd. 3. The City Council fInds the characteristics of Shorewood are similar to those of the cities
cited by the Reports when considering the affects of adult uses.
Subd. 4. The City Council fInds, based upon the Reports and the studies cited therein, that adult
uses will have secondary effects upon certain pre-existing land uses within the City.
Subd.5. The City's zoning ordinance does not address such adult uses which have been found by
other municipalities to cause similar adverse secondary effects.
Subd. 6. The City Council is concerned that the City's zoning ordinance may be inadequate in its
scope and in its restrictions to accomplish the purpose for which it was intended.
Subd. 7. In addition to the proper zoning classification of such uses, there are a number of
signifIcant planning and land use issues pertaining to the regulation of such uses, including
the following:
.
a. The particular zoning districts in which such uses should be allowed as either
permitted or conditional uses.
b. The concentration and density of such uses in the City and its neighborhoods.
c. The effect of such uses on other uses in the surrounding area.
Subd.8. There is a need for a study to be conducted so that the City can adopt a set of
comprehensive plans and land use zoning regulations pertaining to adult establishment
uses. Such a study will address the land use and zoning issues, including those referenced
above.
.
Subd. 9. There is a need for an interim ordinance to be adopted for the purpose of protecting the
planning process and the health, safety, and welfare of the citizens of the City and to ensure
that the City and its citizens retain the benefits of the City's comprehensive plan and zoning
ordinance until such a study has been completed. There is a need to restrict such uses until
such a study has been completed and any modifications to the City's zoning and land use
regulations are accomplished.
Subd. 10. The City Council has directed that such a study be undertaken.
Subd. 11. Minnesota Statutes, section 462.355, subdivision 4 permits the adoption of interim
zoning ordinances during the planning process.
Section 2:
DEFINITIONS:
Subd. 1. Adult Establishments. An adult establishment is any establishment in which an adult use
comprises more than 10 percent of the floor area of the establishment in which it is located
or which comprises more than 20% of the gross receipts of the entire business operation.
Subd. 2. Adult Use. An adult use is any of the activities and businesses described below:
a. Adult Use - Body Painting Studio: An establishment or business which provides
the service of applying paint or other substance, whether transparent or non-'transparent, to
the body of a patron when such body is wholly or partially nude in terms of "specified
anatomical areas."
b. Adult Use - Bookstore: A building or. portion of a building used for the barter,
rental or sale of items consisting of printed matter, pictures, slides, records, audio tape,
videotape, or motion picture fIlm if such building or portion of a building is not open to the
public generally but only to one or more classes of the public, excluding any minor by
reason of age, and if a substantial or significant portion of such items are distinguished and
characterized by an emphasis on the depiction or description of "specified sexual activities"
or "specified anatomical areas."
.
c. Adult Use - Cabaret. A building or portion of a building for providing dancing or
other live entertainment, if such building or portion of a building excludes minors by virtue
of age and if such dancing or other live entertainment is distinguished and characterized by
an emphasis on the presentation, display, depiction or description of "specified sexual
activities" or specified anatomical areas."
d. Adult Use - Companionship Establishment: A companionship establishment which
excludes minors by reason of age, and which provides the service of engaging in or
listening to conversation, talk or discussion between an employee of the establishment and
a customer, if such service is distinguished and characterized by an emphasis on "specified
sexual activities" or "specified anatomical areas."
e. Adult Use - ConversationlRap Parlor: A conversation/rap parlor which excludes
minors by reason of age, and which provides the services of engaging in or listening to
conversation, talk, or discussion, if such service is distinguished and characterized by an
emphasis on "specified sexual activities" or "specified anatomical areas."
.
f. Adult Use - Health/Sport Club: A health/sport club which excludes minors by
reason of age, if such club is distinguished and characterized by an emphasis on "specified
sexual activities" or "specified anatomical areas."
g. Adult Use - Hotel or Motel: Adult hotel or motel means a hotel or motel from
which minors are specifically excluded from patronage and where material is presented
which is distinguished and characterized by an emphasis on matter depicting, describing or
relating to "specified sexual activities" or "specified anatomical areas."
h. Adult Use - Massage Parlor, Health Club: A massage parlor or health club which
restricts minors by reason of age, and which provides the services of massage, if such
service is distinguished and characterized by an emphasis on "specified sexual activities" or
"specified anatomical areas."
i. Adult Use - Mini-Motion Picture Theater: A building or portion of a building with a
capacity for less than 50 persons used for presenting material if such material is
distinguished and characterized by an emphasis on matter depicting, describing or relating
to "specified sexual activities" or "specified anatomical areas."
j. Adult Use - Modeling Studio: An establishment whose major business is the
provisio~, to c~stomers, of figur~ mo~els who are so provided with the inte~t of providing
sexual stImulatIon or sexual gratIficatIon to such customers and who engage III "specified
sexual activities" or display "specified anatomical areas" while being observed, painted,
painted upon, sketched, drawn,.sculpmred, photographed, or otherwise depicted by such
customers.
k. Adult Use - Motion Picture Arcade: Any place to which the public is permitted or
invited wherein coin or slug-operated or electronically, electrically or mechanically
controlled or operated still or motion picture machines, projectors or other image-producing
devices are maintained to show images to five or fewer persons per machine at anyone
time, and where the images so displayed are distinguished and characterized by an
emphasis on depicting or describing "specified sexual activities" or "specified anatomical
areas. "
.
1. Adult Use - Motion Picture Theater: A building or portion of a building with a
capacity of 50 or more persons used for presenting material if such building or portion of a
building as a prevailing practice excludes minors by reason of age or if such material is
distinguished or characterized by an emphasis on "specified sexual activities" or "specified
anatomical areas" for observation by patrons therein.
m. Adult Use - Novelty Business: A business involving the sale of novelties or
devices which either simulate human genitals or are designed for sexual stimulation or
devices, or novelties or devices depicting "specified sexual activities" or "specified
anatomical areas."
n. Adult Use - Sauna: A sauna which excludes minors by reason of age, and which
provides a steam bath or heat bathing room used for the purpose of bathing, relaxation, or
reducing, utilizing steam or hot air as a cleaning, relaxing or reducing agent, if the service
provided by the sauna is distinguished or characterized by an emphasis on "specified sexual
activities" or "specified anatomical areas."
.
o. Adult Use - Steam RoomlBathhouse Facility: A building or portion of a building
used for providing a steam bath or heat bathing room used for'the purpose of pleasure,
bathing, relaxation, or reducing, utilizing steam or hot air as a cleaning, relaxing or
reducing agent if such building or portion of a building restricts minors by reason of age
and if the service provided by the steam roomlbathhouse facility is distinguished and
characterized by an emphasis on "specified sexual activities" or "specified anatomical
areas."
Subd.3. Specified Anatomical Areas:
a. Less than completely and opaquely covered human genitals, pubic region, buttock,
anus, or female breast(s) below a point immediately above the tope of the areola; and
b. Human male genitals in a discernibly turgid state, even if completely and opaquely
covered.
Subd. 4. Specified Sexual Activities:
a. Actual or simulated sexual intercourse, oral copulation, anal intercourse, oral-anal
copulation, bestiality, direct physical stimulation of unclothed genitals, flagellation or
torture in the context of a sexual relationship, or the use of excretory functions in the
context of a sexual relationship, and any of the following sexually-oriented acts or conduct:
anilingus, buggery, coprophagy, coprophilia, cunnilingus, fellatio, necrophilia, pederasty,
pedophilia, piquerism, sapphism, zooerasty; or
b. Clearly depicted human genitals in the state of sexual stimulation, arousal or
tumescence; or
c. Use of human or animal ejaculation, sodomy, oral copulation, coitus, or
masturbation; or
d. Fondling or touching of nude human genitals, pubic region, buttocks, or female
breast(s); or
e. Situations involving a person or persons, any of whom are nude, clad in
undergarments or in sexually revealing costumes, and who are engaged in activities
involving the flagellation, torture, fettering, binding or other physical restraint of any such
persons; or
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f. Erotic or lewd touching, fondling or other sexually oriented contact with an animal
by a human being; or
g.
Human excretion, urination, menstruation, vaginal or anal irrigation.
Section 3:
PLANNING AND ZONING STUDY; MORATORIUM:
Subd. 1. A study is authorized to be conducted by City staff to determine how adult establishment
uses should be regulated within the City. The scope of the study should include, but is not
limited to, the following:
a. the particular zoning districts in which adult establishments should be allowed as
either permitted or conditional uses;
b. the density and concentration of such uses;
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c.
the effect of such uses on other uses in the surrounding area.
Subd.2. Upon completion of the study, the matter is to be considered by the Planning
Commission for its review and recommendation to the City Council.
Subd.3. A moratorium on the development or location of adult establishments is adopted pending
completion of the study and the adoption of any amendments to the City's zoning
ordinance. During the term of this ordinance, no adult establishment shall be located less
than 1000 feet from any residential structure, public day care, library, park, religious
institution, playground or other public recreational facility in any zoning district.
Section 4: ENFORCEl\'IENT: The City may enforce any provision of this ordinance by
mandamus, injunction or any other appropriate civil remedy in any court of competent jurisdiction.
Section 5: SEPARABILITY: Every section, provision or part of this ordinance is declared
separable from every section, provision or part of this ordinance. If any section, provision, or part
of this ordinance is adjudged to be invalid by a court of competent jurisdiction, such judgment shall
not invalidate any other section, provision, or part of this ordinance.
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Section 6: DURATION: This ordinance shall remain in effect for one year from the date of
its effective date or until such earlier time as said ordinance shall be revoked or otherwise amended.
Section 7: EFFECTIVE DATE: This ordinance shall be in full force and take effect from
and after its passage. and publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD,
MINNESOTA, this day of , 1997.
Tom Dahlberg, Mayor
ATTEST:
James Hurm, Administrator-Clerk
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'~m~Q T OQrmf:~ TI1f: '~t(O or mt (OMM\utl~On "\MUtt
. A Communication Plan
for
The City of SHOREWOOD
Adopted by the City Council on , 1997
~
Communications Plan
Table of Contents
I. Introduction.. ...................... ......... ... .... ................... ....... ...... ..1
II. Communication to Residents
A. Notices
.
1. Strategic Communications Work Plan. . . . . .. . . .. . . . .... ... . .. . . .. . .... 3
2. Redesign Format. .. .. . . .. ... . .... .. . .... .... .. ... . . .. . .. .. .. .. ...........3
3. Planning and Zoning Applications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
4. Projects Initiated by the City... .. . .. .. .. .. .. .. .. .. .. .. .... . .. . .. .. ... .. .4
5 . Projects Initiated by Citizens ... ....... .......... ........ ...............7
6. Phone Calls to Remind Nearby Residents of Meetings.. . .. ...... ..7
7. Policy on Additional Signage........................................... 7
B. Newsletter
1. Policies................. .... ...................... ................... ......9
2. Content & Format. . . . .. . . .. .. . . . . . .. . . .. .. . .. .. . .. . . . . . . . . .. .. . . . .. . .. . .. 9
3 . Assignments.. . . .. . .. . .. . . . .. .. . . . . . . . .. .. .. . . .. .. . .. .. . . . . .. .. . . . .. .. .. .. 10
4. Production & Costs ..................................................... 10
C. HomePage
1 . Outstanding Pages .. . .. .. .. .. . .. .. .. .. .. .. .. .. . .. . . .. .. . .. .. .. .. .. .. .. .. . 11
2. Determine Level of Use by Residents....... .. .. .. .... . ............. ..11
D. How City Government Works
1 . Offer Classes to Residents.. .. .. .... ........... ... ... .. ..... .. .......... 12
2. Offer to Speak to School Civics Classes and Other Groups....... .12
E. Information Phone Line
1. Information Available on Voice Mail System.... .......... ...........13
2. Promote Availability to Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . 13
3 . The Shoreline - General Mailbox ...................................... 13
F . Informational brochures
1 . Identify Types of Brochures to be Produced. . . . .. . .. . .. . . . . . .. . ... ..14
2. Develop Creative Brochures.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
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G. Media Development
1 . Civic J oumalism . . .. . . . . . . . . . .. .. . .. . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . .. . . 15
2. Press Releases............. .............................................. .15
3. Explore Innovative Ways to Expand Cable .......................... 15
H. City Council Involving Citizens
1. Open Forum Style Sessions. ....... ..... ............................. ..16
2. City Council Meeting Reports..........................................16
3. Neighborhood Town Hall Style Meetings........... .. .... . .. ... ... .. 16
4. Explore Ways to Involve Citizens. .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
III. Communication From Residents
Ways for Citizens to Respond I Be Involved
A. Feedback Forms............... ......................................... .17
B. E-mail..................... ...... ..... ........ ............................ .18
C. The Shoreline............. ...... ..........................................18
D. Citizen's Service Evaluation................. ......................... ..18
E. Traditional Means.... ... .................................... .... ........ .18
IV. Staff Time and Cost Estimates.................. ......................... ..19
V. Measuring Effectiveness.......................................................20
VI. Input on Communication Strategies.....................................20
VII. Conclusion.................. ....... .................... ....... ......... ....... ..... ... .20
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In November 1996 the National League of
Cities released a report entitled "Connecting
Citizens and Their Government". The report
says that "Municipal officials have an
important role in convincing citizens that they
are part of something much larger than themselves. .. The ultimate objective," the
report says, "is to create a 'public life' in the community that encourages civility and
responsibility, together with participation."
The Report identifies the following roles for municipal officials as keys to
promoting civic engagement:
I. Introduction
. Be a model: The report indicates that municipal officials can work to ensure
that local and regional decision-making is conducted in a civil and responsible
manner. This builds citizen confidence in governments' ability to solve
problems effectively and set the tone for civil discourse throughout the
community .
. Be a messenger: In addition, the report says that local officials can take
advantage of their "bully pulpit" to encourage citizens, business, the media,
community organizations and others to play an active role in community-
building initiatives.
.
. Create processes that connect citizens and government: In order to
achieve real progress in connecting citizens and their government, municipal
officials can actively engage citizens in local decision-making. The process is
one that combines education with strategies for involvement.
. Enhance skills: Helping to connect citizens and their government may
require that local elected officials broaden their skills. The report suggests that
these officials may need to learn skills that are different from the conventional
decision-making skills of the traditional politician. They may need to further
develop their skills of convening, listening and facilitating.
The goal of our Communications Plan is: Shorewood... continuously
striving to keep citizens informed and asking for and listening to feedback.
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In doing so we promise to:
. Set a new standard for municipal efforts in informing citizens.
. Listen to city residents and use that feedback in formulating policy.
. Strive to involve citizens early and often in decision making processes.
. Encourage civility, responsibility and particiation of Shorewood citizens.
The Citizen's part in all this is to be a civil, responsible partner. This document
lays outa whole array of opportunities to aid us in our role as citizens, from reading
City newsletters to attending meetings. As parents we expect to take part in our .
children's education, and not leave it all to the institutions. Similarly as citizens,
especially if it is made easy for us, we should become informed about issues in our
community which affect our family and become involved in community life. But as
citizens we may need to be encouraged to do our part in this "two way"
communications effort.
The City Council has identified the goal of "implementing strategies in improving
communication" as one of its top priorities for 1997. In response to this goal, City
Staff has researched ways that current communication efforts could be expanded or
improved and new ways of reaching out to the citizens of the community in the
most cost effective way possible. Suggestions from Commissioners, City Hall
Staff and the Council have been incorporated, and the document has been reviewed'
by the Council at several work sessions.
The options considered include hiring creative consultants and re-evaluation of
current personnel priorities and expansion of duties. This plan represents many
hours of staff time dedicated to improved communication efforts with the least
amount of cost to the City. Bear in mind, that by using existing personnel for the
bulk of these efforts, duties done by staff in the past may take on a lesser priority.
While this list may seem long, many of the items have already been implemented.
Staff and City Council should continually be re-evaluating the program for optimum
outcome and change portions of the program as they see fit.
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II. Communication to Residents
A. Notices
1. Strategic Communications Work Plan
At the inception of an application, issue or suggestion, Staff should prepare
a strategic communications work plan (Attachments A and B) which will
outline notification areas, methods of notification and timeframes for doing
so. This work plan shall be made a part of that file for future reference. A
complete, but brief, communications strategy should be included with an
initial Staff report on each item. If appropriate, a Commissioner or City
Council member may offer changes to that strategy at the first discussion of
that issue.
2.
Redesign Format
While it is understood that legally the City must provide written and
published notification of certain planning/zoning applications and projects in
a certain format, it is also understood that notification could be simplified
for the reader's benefit. It is the intent of the City to identify those required
items for each type of issue and incorporate them in a more readable notice.
It may be necessary at times to send both types of notifications to a resident
to ensure all applicable laws are followed. Publication should always be
done as prescribed by law. However, press releases should also be
published to provide additional notification on high impact projects.
The Planning Commission has asked that a brief summary of the public
hearing process be enclosed with notices. This will allow about two (2)
weeks for citizens to contact Commissioners about any concerns.
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3 . Planning & Zoning Applications
.
A.
Policy: Define Boundary of Written Notification
The City has established a 500' area notification policy for the following
applications: 1) simple subdivision (three or fewer lots); 2) preliminary plat
(subdivisions of more than three lots); 3) conditional use permit; 4)
variance; 5) planned unit development; 6) Comprehensive Plan amendment;
7) rezoning; and 8) street light requests. While it is understood that these
boundaries go beyond those required by State Statute (350'), in some cases
this may not notify all residents potentially impacted.
A 500' notification area should remain the City's standard, however, a
greater distance may be appropriate in certain circumstances. For rezonings
and comprehensive plan amendments the City Planner will present all
potential applications to the Planning Commission for review. Following a
review of established criteria (see sample criteria below), the Planning
Commission may adjust the required notification area beyond 500' in any or
all directions. The cost of notification beyond 1,000' shall be the
responsibility of the City.
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Sample criteria for expanding the notification zone beyond 500' in any
direction:
. A major change in land use (i.e. residential to commercial)
. Size of area to be rezoned (i.e. 5 acres or greater)
. Observability - how noticeable is the proposed change?
. Line of site, shadow. effect on senses, noise
. Intervening features between the proposal and neighbors (i.e.
wetlands)
It is important to note that the Planning Commission or City Council may at
any time require a greater notification area for any type of request.
4 . Projects Initiated by the City
Following the City Council ordering the preparation of a feasibility report.
City Staff will mail a questionnaire to all properties immediately adjacent the .
area suggested for change. This questionnaire will inquire about specific .
concerns regarding the project. and will familiarize area residents with
aspects of the proposed project.
The major landmarks for a successful Capital Improvement Project are listed
below:
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a) Problem analysis
b) Concept development
c) Public information meetings
d) City Council orders preparation of an engineering feasibility
study
e) City Council conducts public hearings. approves the feasibility
report. and orders the preparation of plans. specifications, and
engineer's estimate of construction
f) Plans. specifications, and estimate reviewed and approved by
the City Council
g) City Council orders advertisement for bids
h) Bids received. publicly opened, and awarded.
i) Construction contract awarded
j) Preconstruction conference with the contractor is conducted
k) Construction begins
I) Construction completed
m) City Council accepts final improvements.
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Public communication is vital throughout the entire path of a project for the
project to be a success.
The following represents key areas with a brief description of the action
where the public especially needs to be involved in communicating with
City Staff and the City Council.
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a. Problem Analysis
Projects that have been undertaken in Shorewood have originated from both
public petition and from. "guiding documents" such as the Comprehensive
Plan or the Capital Improvement Program (CIP). Problem analysis
originating from public petition is largely a result of public input to
problems which property owners routinely encounter. Projects that are
initiated through the "guiding documents" are a result of Planning
Commission analysis or City Council action.
b . Concept Development
This portion of the project is probably the most critical step of any project.
Public participation is critical at this point for a project to be successful in
the end.
To initiate public communication, it is recommended that a mailing be
prepared to all residents who are immediately adjacent to the area suggested
for change, and those individuals who have the potential to be impacted by
the change. For example, during a roadway reconstruction project, this
would include residents adjacent to the roadway project, and all the areas
which are known to travel the project area on a regular basis.
This mailing may take two forms. The first form is purely investigative. It
would ask residents specific questions regarding the perceived problem to
help analyze the extent of the perceived problem.. A sample of such a
questionnaire is shown as Attachment C.
The second form of questionnaire is where the problem is well documented,
and Staff and the City Council are asking for input as to perceived impacts
or questions regarding the proposed suggestions. Typically a "thumbnail
sketch" of conceptual proposals could be included with this type of flyer to
generate discussion or feedback. Responses would be included in the
preparation of the feasibility report.
c. Public Informational meetings
This is an additional forum where residents can come and discuss suggested
changes and provide feedback to City Council members and Staff. Where
feasible, a meeting could be held in the neighborhood. The area to be
notified would be identical to phase two of a project. Specifically, notices
would be sent to all residents who are immediately adjacent the area
suggested for change, and those individuals which.have the potential to be
impacted by the suggested change.
Feedback would be collected during the information meeting, and would be
included as part of the feasibility report.
The intent of the communication plan is that by the end of step 3, the public
is informed as to the following:
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· The problem or need has been outline with the help of feedback by
residents within the subject area.
· Suggested proposals have been discussed, documented and
analyzed for feasibility.
· Discussion of the "do nothing alternative" should be discussed to
evaluate "is this a true problem or need?"
· Residents should have had ample opportunities to provide ideas,
suggestions or concerns regarding the concept.
· Thumbnail sketches or outlines are to be prepared which consider all
the communication received to guide the feasibility process.
Only after the problem or need has been defIned, has been clearly
communicated to the public, and the public has had an opportunity to
provide comments or concerns that need to be addressed as part of the
solution, should the formal feasibility process begin.
e.
City Council Conducts Public Hearing, Approves
the Feasibility Report, and Orders the Preparation
of Plans, Specifications, and Engineer's Estimate
of Construction
Although this step of the process usually takes on a more formal
atmosphere, it remains another opportunity for residents to voice support or
dislike of alternatives considered to address the problem or need through the
public hearing process. Again, the notifIcation areas would remain
consistent with the previous steps.
Preconstruction conferences are conducted with City Staff and the
successful contractor(s) to outline the following items:
. General procedures and timelines of construction
. Methods of construction
· Sensitive areas or prohibitions
. Tentative construction startup
. Initial timeline
After the preconstruction conference has been conducted, a flier will be
mailed to the project area to notify residents of the contractor who will be
performing the work, tentative construction startup, duration of
construction, and any sensitive issues such as detour routes.
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7.
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During construction, progress reports should be sent to residents once every
two weeks. These updates should describe progress of construction,
changes in detour routes or other issues, and what may be anticipated in the
next two week period.
k. Construction Begins
During construction, residents should be notified of periodic site meetings
with Staff so they or a neighborhood representative can attend to keep lines
of communications open fully.
m. City Council Accepts Final Improvements
Residents within the project area would be sent a notice that the
improvements have been completed and asked to comment. This input will
be presented to the City Council for consideration of acceptance.
Projects Initiated by Citizens
Members of City Staff will physically review areas where other issues or
needs are identified by residents and determine what area should be notified.
Input from neighborhood contacts, Council members or Commissioners
will be solicited. All communication efforts will be documented through the
strategic work plan done upon receipt of the initial request.
6. Phone Calls to Remind Nearby Residents of Meetings
5.
In addition to the required written and published notification, an attempt will
be made via telephone by City Staff to notify residents immediately adjacent
to an area proposed for change, neighborhood associations, and some
random area households, if deemed appropriate, of the upcoming hearing or
meeting.
An attempt to record if contact was successful will be made and retained in
the appropriate file. These calls will be made between 10 and 4 days before
a meeting.
Policy on Additional Signage
Some applicants of zoning requests are required to allow placement of a
sign on the property in question notifying residents of the proposed request.
Signage will be utilized for the following:
. Preliminary plat
· Planned Unit Development
. Rezoning
· Comprehensive Plan amendment
· Street light request
Signs will be posted by the Public Works Department directing the public to
contact City Hall for additional information.
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In addition, signage may be posted on lathe along an appropriate route or
within an appropriate neighborhood notifying residents of potential action in
their area. This signage could include notification of neighborhood
meetings, informational meetings or public hearings. Once again, the
Public Works Department would be responsible for posting the appropriate
signage upon direction of the City Administrator or City Engineer.
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B. ,Newsletter
1 . Policies
The Shorewood City Newsletter is the heart of this Communications Plan.
It is intended to be a monthly news communication with residents. This
communication should include brief public notices, upcoming local
meetings or events, and historical background of the area. This form of
communication is not appropriate for editorials or articles with bias opinion.
While the City may promote the general populace to submit articles for
publication, the City Administrator will have the final authority on content
of the newsletter.
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The following will not be published in the newsletter:
. Advertising
. Campaign literature
. Pictures of City Council (by State Statute)
. Editorial articles by individuals
. Reference to City Councilmembers should be removed from the
newsletter three (3) months before a local election
. Names of residents with applications before the City (publish address
only)
Content and Format
2.
In response to Council, Commission and resident requests,'many changes
have been made to the format and content of the City newsletter. There will
be more focus on community involvement, historical articles, human
interest stories, and organizational functions. Sections will be set up within
the newsletter for communication information focusing each month on
different aspects of this communication plan and on organizations within the
community.
.
March 1997 is the first edition of the monthly newsletter (Attachment D).
This edition contained an article explaining some of the new changes and
why they have come about. A monthly calendar of upcoming meetings or
events will continue to be included, as well as a map of the City identifying
project areas. Addresses only (no names) will be used to identify
locations.
Local historians are being contacted about submitting articles. Attachment E
will be sent to the list of organizations along with a copy of the newsletter
each month asking homeowners' associations, neighborhood groups,
sports organizations, civic organizations and school groups to keep the City
informed of new contacts and/or upcoming meetings or events for
publication in future editions. The City will also identify areas where there
is no neighborhood representative and ask residents to volunteer for this
position.
3/]7/97
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One aspect of this plan includes development of informational brochures
(see Section Fl). These will be used as inserts to the newsletter throughout
the year.
3 . Assignments
City Staff will be responsible for the coordination of the newsletter articles,
editing, mailing labels, and.printing. The City Administrator will be the
[mal authority on acceptance or rejection of all articles submitted either by
Staff members or members of the community. Prior to publication, the
Mayor and Council members may review and comment on articles and
format of the newsletter. All articles must meet criteria described in Section
B, 1.
In addition to soliciting citizens, students and local historians to submit
articles of human interest or historical events from the area, Staff may
choose to commission writers to provide articles.
A Communications Technician has been hired to prepare the articles in final
form using existing City equipment, and at the direction of City Staff.
4 . Production and Costs
To facilitate the output of a monthly newsletter, Staff is recommending the
option of printing the newsletter in-house. This option will be the most cost
effective and will provide the necessary control and reduce lead time for
printing.
The analysis on the copiers/duplicators and folding machine was based on a
one page (11x17"), folded in half newsletter (4 pages). When the
newsletter goes to multiple pages or there is an insert, there would be
additional cost to collate the pages. In the past, the City. has asked the
seniors to affIx the labels on the newsletter, which they have done at no
cost. One option would be for the City to pay them for collating andlor
affIxing the labels. This would provide them with a source of income and
the City a valuable service.
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c. HomePage
1 . Outstanding Pages
The City launched its Web Site in June, 1996 in anticipation of the Internet
becoming a major communication tool in the 21st century. The site was developed
by a Task Force made up of volunteer citizens and a Staff member at a minimum
expense to the City. It should be noted that the entire site has been developed and
maintained at a minimum expense to the City. The Task Force that designed the site
felt it best to keep the cost at a minimum until some time in the future when it was
determined that use dictated the need for additional expense. Based upon survey
questions posed in early July, 1996, almost half of Shorewood residents
responding indicated they have access to the Internet.
While the City has solicitated additional volunteers to help maintainor develop the
site, only one volunteer has continued to be active. Staff members have assumed
the preparation of documents for the site. Additional training for current Staff
members would be needed to absorb the total maintenance of the site.
. The following items were initially identifIed to be included on the City's homepage,
but to date have not been developed. These items are organized by priority. Staff
will continue to prepare documents for the site. Part -time help may be utilized in
this preparation process.
Prioritv Document
1 Meeting notices
1 Notice to residents that written response to an issue is
iust as effective as appearing in person at a meeting
2 Public Service Announcements (i.e. street closing,
watermain break, etc.)
3 Newsletter
4 Proiect Maps
5 Survey Results
. 6 Municipal Code
7 Permit Information
8 License Information
9 Cable TV Schedule
10 Public Safety Page
The majority of items people have consistently asked to see on the site include:
permit and license information; downloadable forms; and the municipal code.
2. Determine Level of Use by Residents
Our site statistics indicate that since inception, hits per page per day have grown
from 0 to almost 100. It was suggested that a question be posed once again to
Shorewood residents regarding their interest in this site as a communication tool,
and fmd out if there are other items of particular interest they would like to see
there.
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D. How City Government Works
1 . Offer Classes to Residents
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A citizenship academy can be developed with tours, presentations, hands-on
demonstrations, interactive workshops and group activities. This could be done
in four or five 2-hour evening sessions. Those citizens successfully completing
the academy requirements would receive a Certificate of Accomplishment and
perhaps a packet of coupons from local merchants (coordinated by the Chamber
of Commerce or local civic organizations). The emphasis of the Academy
should be information on the City of Shorewood and its decision-making
processes, and on problem-solving and leadership skills.
Contact will be made with the homeowners' associations first to see if there is
interest in this type of training. If the interest is sufficient to warrant a class,
Staff will begin preparing for the first Academy.
Offer to Speak to School Civics Classes and Other Groups
2.
The Administrator will offer to talk with school classes, parent groups, and civic
organizations on local government. A short video on how Shorewood
government works will be produced as an introduction. Several copies of the
production will be available to loan out to organizations or groups who wish to
fmd out more about their local government.
The goals of the presentation should be to:
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=> explain what local government is and how it affects your life
=> generate interest in future civic participation
=> teach how to have influence on issues, policies, elections, etc.
=> explain how to "get things done" in local government
=> instill a respect for the processes and institutions of democracy
Whenever possible, arrangements should be made for presentations at school
classes (assemblies) by City Council members.
In the past, the City has extended an invitation to high school students to learn
more about the election process by becoming a Student Election Judge. Many
students have volunteered to do this, and it was a good learning experience for
both the student and their co-workers. This practice will continue to be offered
to students.
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E. Information Phone Line:
1 . Information Available on V oiceMail System
Attachment F is the script used on the voice mail system. There are many
areas of the system which provide different types of information. Our
receptionist is responsible for maintaining current information on the system
and also monitors messages left in the Shoreline mailbox. We have no
way of judging the response to this system. Additional items of interest can
be added.
2 . Promote Availability to Users
Along with the promotion of "The Shoreline" (see below), the general
mailbox where residents can leave questions or comments, the information
line will be promoted. This will be included in an insert in a newsletter and
in subsequent articles or reminders.
3 .
"The Shoreline" - General Mailbox
When the voice mail system was installed, a "general mailbox" was set up
for residents to use after hours. A name has now been given to this general
mailbox, "The Shoreline". The March newsletter announced the Shoreline
and subsequent publications will promote the use of this mailbox.
The number of calls and types of calls received will be logged and reported
to Council in summary form bimonthly.
We may find at some time in the future that the Shoreline should have its
own dedicated phone line so that people could leave messages 24 hours a
day without talking to Staff.
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F . Informational brochures
1 . Identify Types of Brochures to be Produced
The following have been identified as subjects of informational brochures.
These will also be used as inserts to the monthly newsletter during 1997.
The publication month for inclusion of the insert in the newsletter is
proposed as follows:
.
Ma
June
July
Durin Election Year/Ma
Brochures will also be developed on the planning and application process,
Planned Unit Developments, and other topics of interest. These will be
available at City Hall, and if deemed appropriate because of impending
action, may be sent out as an insert with the newsletter.
Develop Creative Brochures
Much of the information used to create these brochures will be supplied by
Staff. However, due to time constraints and the need for a more creative
writing style, the Communications Technician will be asked to participate
with the preparation of these brochures. Printing could be done in-house on
the copier equipment at a relatively low cost to the City.
2.
.
3/17/97
14
G Media Development
1 . Civic Journalism
Attachment G is an article from the National Civic Review which addresses
journalism and local governments. This article suggests that local
government officials or Staff should spend more time with members of the
press providing insight into the civic community. Should the media be
encouraged to practice "civic journalism"? If so, by whom?
2 . Press Releases
.
There are two areas of this section: local media and professional
organizations. First on the local level, Staff will be more conscious about
sending off press releases regarding upcoming events, changes within the
City or highlights at City Hall. This will be done on a regular basis, once or
twice a month. The topics will be raised at weekly Staff meetings.
Monthly calendars have been hung in the conference room to help facilitate
and coordinate the creation and publication of press releases, the newsletter
and written notifications.
Professional organizations should also be notified about things happening
within the City or at City Hall. Recently the League of Minnesota Cities
published an article on the Southshore Senior Community Center. This
publication reaches all municipalities in the State and is a wonderful
resource for spreading the word.
3.
Explore Innovative Ways to Expand Cable
The Lake Minnetonka Communications Commission does not allow
advertising on the government channel. They do however permit cities to
make announcements on this channel at no charge. . These announcements
would run 24 hours a day, beginning and ending at the discretion of the
City. All announcements need to be 30 characters per line, and no more
than 14 lines.
.
Special meetings or events and public service announcements will be sent to
the Communications Commission for announcement on this government
channel.
3/17/97
15
H. City Council Involving Citizens
1 . Open Forum Style Sessions
In an effort to discuss upcoming issues or events with residents in an informal
setting, the City Council will establish "open forum style" meetings prior to the
regularly scheduled Council meetings. The sessions will be announced in advance
in the newsletter and through written notification if necessary.
The open forum meetings will begin at 7:00 p.m. and run until 7:30 p.m., at which
time the regular meeting will begin. City Council members will listen and respond
to the general public in attendance in an orderly fashion. Action will not be taken
during these sessions.
Residents, neighborhood associations, and local organizations are encouraged to
contact City Hall to schedule an open forum session on a topic of interest to them.
Decisions should be made at the first City Council meeting of the month on such
open forums for the next month so they can be announced in the newsletter.
.
2.
City Council Meeting Reports
A Council report will be scheduled during the regular portion of the meeting to
summarize discussions held at the open forum style session held prior to that
meeting.
3 . Neighborhood Town Hall Style Meetings
Through the newsletter, organizations or neighborhood groups will be encouraged
to schedule a meeting with local officials. These meetings will be at the location,
time and date directed by the organization. Meetings will be held in a town-hall
style atmosphere, encouraging residents to discuss a multitude of issues that they
are confronted with in their neighborhood or community. The video production
mentioned in Section D, 2 (page 12) will be presented as an introduction to City
Hall and its processes.
Explore Ways to Involve Citizens
4.
.
Several other possibilities for engaging citizen participation are:
. Maintain a listing of existing organizations and contact people.
. Provide interested groups with information on how to form a recognized
neighborhood organization. examples of how existing groups are organized,
and a listing of local resource people.
. Encourage neighborhood forums to which larger development projects would
be presented.
. Enhance notification of neighborhood meetings and events through newsletter.
. Provide more educational efforts on crime prevention. animal control, etc.
. Appoint a neighborhood liaison.
. Support an annual forum of neighborhood groups to discuss how they best fit
into the City's common goals to create better government, more volunteerism,
a safer City, better democracy and related issues.
3/18/97
16
III. Communication From Residents
Ways for Citizens to Respond IBe Involved
We have identified many ways in which the City Council, Commission and Staff members are
willing to expand their methods and processes to allow for greater efforts to keep citizens
informed. The following identifies the ways in which citizens can become a partner in this
venture by providing feedback, comments or suggestions to City Hall.
A. Feedback Forms
.
2.
.
3.
3/17/97
1.
Development and Use
A form has been developed to capture service users' opinions
(Attachment H). Feedback forms will be available at City Hall to anyone
having contact with City Staff. Forms will be presented at the time of
service, or in some instances, will be mailed (i.e. to homeowners upon
issuance of a building permit to the contractor). The Police and Fire
Departments have agreed to supply the City with a list each month of
residents contacted. Forms will be sent for input by these people. In
order to make it very easy for people to fill out the feedback form and
return it to City Hall, pre-paid postage will be included on all forms.
This form will ask the person to indicate the area of service and ask for
specific responses, such as level of professionalism, knowledge and
helpfulness. The form will also enable residents to communicate any
other opinion they might have regarding the City or its services. There
will also be an area that allows persons to indicate whether they want a
response to their comments from Staff or Council.
Analyze Feedback
The feedback forms that are returned to City Hall will be logged and
analyzed for trends or problem areas. The Administrator will utilize this
information in lieu of the annual citizen service evaluation to set
objectives and work on problem areas.
Respond to Feedback
Staff members will be responsible for responding to each person
requesting a response to their comments or suggestions. If the response
from a Council member is more appropriate, the request will be
forwarded on. All feedback will be logged into a data base ~d
monitored for timeliness of response. Staff will be studying these reports
for trends or repeated problem areas.
17
4 . Report to Council
A full report will be given to appropriate Department Heads on a daily
basis, and a summary report will be. given to the City Council on a
monthly basis, more often if requested (Attachment I). A three ring
binder will be kept in the Conference Room of the feedback forms
returned and all reports to Council for quick access by Council or Staff
members.
B . E-mail
Citizens with access to the Internet may leave e-mail messages for any Council,
Commission or Staff member. Responses are forwarded to the appropriate
person, and are responded to in a timely manner. A report on the number and
type of mail received will be reported to the City Council each month.
C. The Shoreline
The "general mailbox" is a voice mail box where residents can leave questions,
comments or general informational items for members of the Council,
Commissions or Staff. These comments will be distributed to the appropriate
department or person and a data base will be maintained to ensure an appropriate
response is made in a timely manner.
Once again, these calls will be reported to the Council each month as to number
of calls and type.
D. Citizens' Service Evaluation
-<
.
In the past, a Citizen's Service Evaluation has been sent with the newsletter to
each homeowner. Such input will now be acquired by Feedback forms, so this
annual survey may not be necessary. The returned surveys have been used as a
tool in developing future goals and budget objectives.
City Council has indicated a preference for scientific phone surveys in lieu Of.
written surveys on issues impacting the City. Selection would be done using a
simple random sample format using an agreed upon population for each issue.
These surveys will be conducted on a timely basis to coincide with upcoming
issues, and the City as a whole would be briefed through the various media
options on these issues prior to the survey.
City Council will develop and come to a consensus on the questions to be. asked,
and a statistical analysts will be consulted to ensure the lack of bias.
Telemarketing organizations will be hired to conduct the actual phone calls.
E. Traditional Means
Attend meetings, informal City Council sessions, hearings, and informational or
project meetings to learn and offer suggestions or comments. It should be
emphasized that if residents are unable to attend meetings, writing a letter, faxing
an opinion (474-0128), or using one of the other medium discussed above can
be very effective in making a point to the Commission or City Council. To be
most effective, such communications should be received at City Hall at least four
(4) days before the meeting to be enclosed in the packets.
3/17/97
18
IV. Staff Time and Cost Estimates
After careful review of the elements of this Plan and current Staff levels, it is recommended that the majority of the
work associated with the Plan be absorbed by current StaffIevels. Consultants can be used to supplement where
creativity or time constraints make it impractical. This will result in a shift of priorities among Staff members, and
may mean that other things will have to be delayed.
In addition to outlining aspects of the Communications Plan, Staff has tried to identify a range of costs over and
above normal operating costs that were budgeted for in 1997. All efforts will be made to contain costs to the
lowest amount given in the range. The items identified as most costly will be reviewed by the City Council and
Staff through the help of surveys and feedback from residents prior to the expenditure actually happening. This
will be done to ensure the optimal usage with the least amount of funds. The higher end of the estimated range of
costs is merely an estimate of what the entire plan could cost if taken to the highest level of service. It is the
intention of those involved in implementing and overseeing the Plan to ensure funds are spent wisely on this Plan.
.
'C;
Surveys
2,000 -
4,000
Feedback Forms
100-500 HrsIY r
.
1996 Budget for newsletter production was $6,000; 1997 budgeted amount for newsletter and flyer
production is $13,000.
Approximately $15,500 is recommended to be spent on production equipment. It can come from the Public
Facilities/Office Equipment Capital Improvement Fund. Cost analysis indicated this equipment will pay for itself
in less than 2 years. Without expanding the newsletter to monthly publication, it would take approximately 5
years to pay for itself.
*
3/17/97
19
.
.
,.
v . Measuring Effectiveness
Measurement and benchmarking are important management and policy tools. Rather than asking
residents how they think they would like to be informed in advance, the intention here is to "jump in"
with an organized effort to communicate.
As we implement the elements of the Communications Plan, we can ask citizens for feedback on our
efforts so we can make mid-course corrections. As time goes on, a survey should be taken to learn
preferences and opinions on the various communications tools. In the meantime each element in the Plan
will be reviewed and measurement benchmarks identified for measurement purposes (Le. "hits" on the
web site).
Although "best practices" research has been conducted, each city is very different. What works well.in
Edina, Richfield or Minnetonka may not be as appropriate in Shorewood. Benchmarking can be defined
as a continuous systematic process for evaluating products, services and work processes in organizations
that are recognized as representing best practices for the purpose of organizational improvement.
VI. Input on Communication Strategies
The following are additional ideas raised in discussing communications strategies on a preliminary basis
with City Commission and Council members:
. Offering incentives to gain citizen involvement
. Distributing magnets with City Shoreline telephone number
. Having a banner at City Hall advertising the Shoreline
. Provide a glass enclosed bulletin board placed at City Hall and the two shopping centers so residents
could drive up to read notices without getting out of their car
. Having early informal meetings on ideas or projects with groups of citizens, Commissioners, and
Staff to identify issues and problems and encourage them to arrive at options or even solutions on
their own
. Make "Matters From the Floor" as easy as practical for citizens attending a meeting
. Host a City-wide party in Freeman Park
. Promote the use of e-mail between residents and the City. This tool could be another means of
broadcasting notification to residents.
. Provide a sign out front of City Hall with a flashing message board.
VII. Conclusion:
Many of the suggestions contained within this document are merely an extension of current
communication efforts put forth by the City. In some cases, the Plan redefines priorities for Staff by
strengthening commitments to residents to better communicate.
This Communications Plan is a major undertaking and may take some time to fully implement. In fact,
with experience and new ideas, this Plan will evolve over time. More important than the exact changes
contained in this document is a commitment by City Council, Commission and Staff members to the
residents of Shorewood to make communication efforts a top priority.
3/17/97
20
.
.
Communications Plan
List of Attachments
A.............. Communication Strategy Work Sheet for Zoning Applications
B . . . . . . . . . . . . . . Communication Strategy Work Sheet for Projects
C . . . . . . . . . . . . . . Sample Questionnaire
D . . . . . . . . . . . . . . March 1997 Newsletter
Reference
Pa2e
3
3
5
9
9
13
15
17
18
E . . . . . . . . . . . . . . Letter to Local Organizations
F .............. V oiceMail Script
G. . . . . . . . . . . . . . Article: Bringing the News Back Home
H. . . . . . . . . . . . . . Letters to Residents & Feedback Form
I . . . . . . . . . . . . . . . Status Report on Feedback Received
3/18/97
etJ.....'ea,t'tJ..
"'tu.,.,. &
S tlf,a,te,.,
'0.'."
fl
Applicant:
Address:
City:
Phone Numbers (day)
Date:
8t:
Zip:
( even)
Location of Request:
Detailed Description of Request:
.
.
Check Type of Communication to be Utilized:
Likely
o Notice
o Reminder Calls
o Newsletter Map
o Newsletter Article
o Homepage - Notice
o Article
o Place on Info Line
o Press Release
o Cable Announcement
o Contact with Neighborhood Liaison
Extraordinary
o Signage
o Survey of Any Kind
o Creative Brochure
o Open Forum Mtg-CC
o Special Info Mtg -
CC/PlanJPark
(over)
Notices
Reminder Calls
Separate Article in Newsletter:
Newsletter Map:
Notice on HomePage:
Article on HomePage:
Announcement on Voice Mail:
Press Release:
Notice on Cable Channel:
Contact Neighborhood Liaison:
Signage to be Posted:
Survey of Any Kind:
Creative Brochure:
Open Forum Meeting:
Special Info Meeting:
Park Commission
Planning Commission
Council
Other(s)
Other suggestions or comments:
Scheduled Date(s)
By Whom
.
.
Prepared by:
Reviewed by:
Park Commission:
Planning Commission:
Council:
Date:
Date:
Date:
Date:
Date:
.
.
~
e.....lefl,tl.. Stlf,fI,te" - 1''''~ieet
Date:
Location of Request:
City Initiated: 0
Public Initiated: 0
Detailed Description of Request:
Check Type of COIIllI1unication to be Utilized:
Likely
o Notice
o Reminder Calls
o Newsletter Map
o Newsletter Article
o Homepage - Notice
o Article
o Place on Info Line
o Press Release
o Cable Announcement
o Contact with Neighborhood Liaison
Extraordinary
o Signage
o Survey of Any Kind
o Creative Brochure
o Open Forum Mtg-CC
o Special Info Mtg -
CC/Plan/Park
o CIP Questionnaire
(over)
Notices
Reminder Calls
Separate Article in Newsletter:
Newsletter Map:
Notice on HomePage:
Article on HomePage:
Announcement on Voice Mail:
Press Release:
Notice on Cable Channel:
Contact Neighborhood Liaison:
Signage to be Posted:
Survey of Any Kind:
Creative Brochure:
Open Forum Meeting:
Special Info Meeting:
Park Commission
Planning Commission
Council
CIP Questionnaire:
Other(s)
Other suggestions or comments:
Scheduled Date(s)
By Whom
.
.
Prepared by:
Reviewed by:
Park Commission:
Planning Commission:
Council:
Date:
Date:
Date:
Date:
Date:
L
CITY OF SHOREWOOD
Project Information Questionnaire
Pothole Lane, Shorewood Minnesota
Dear Resident:
.
The City of Shorewood has received several complaints about the condition of Pothole Road. Over
the past several years this roadway has become increasingly more difficult to maintain a smooth
driving surface that does not cause extraordinary wear and tear on vehicles which use this roadway.
Over the last two years, the City of Shorewood has spent an estimated $ 6,000 to patch potholes and
make minor repairs to the surface of this roadway only to have other areas of the pavement show up
the following year in a poor condition.
If the City of Shorewood continues to patch Pothole Road, the estimated cost over the next 5 years
will exceed $20,000. This cost speaks nothing to expenses a motorist must spend due to added wear
and tear on the vehicle due to poor road conditions.
The City of Shorewood is considering reconstruction of Pothole Road. This questionnaire is an
opportunity for you the resident to provide the City with information about the area, and to list
specific concerns you have with regard to such a project. These comments will aid the City Council
and city staff in evaluating the problem or need.
Please complete the following questionnaire and return to the Shorewood City Hall by May 18, 1997.
Your comments and questions will be reviewed by the City CounciL Ultimately, we hope that this
process is meaningful and will result in a better project for you and the City of Shorewood.
.
1. Information about the Property Owner and/or Tenant(s)
Owners Name and Address:
Tenant's Name:
Who should we contact regarding information about this project?
Approximate number of trips per day from your property through the project area:
Automobile (includes car, pickup and van):
Trucks (primarily commercial purpose vehicles)
2. Information about your property:
Age of home:
Estimated area of Property:
acres
Do you have any special concerns or comments about your property such as drainage concerns,
vehicle access, or current concerns regarding your driveway?
As best you can, describe the primary route you may use when leaving your residence. This will aid
in determining traffic patterns for the subject area.
Do you have any problems with your water service or sewer service on your property or in the street?
3. Information about the project area
Do you have any general comments regarding the project area?
.
Do you have any special concerns regarding your own property?
Have you encountered any problems due to the current conditions of the roadway?
.
D
March 1997
C.....uRications
The Shorewood City Council and staff have made a commitment to build a foundation of responsible two-way
communication with the citizens. In living up to our goal of . . ."continuously striving to keep citizens informed
.nd asking for and listening to feedback," we promise to set a new standard for city government in communicating with
.tizens and involving them in decision making processes. This will be a formidable task. It will require not only the
commitment of your government, but your participation, to succeed.
Your participation, as a citizen in your community, Shorewood, can happen in a variety of ways. You can become
knowledgeable in local issues (responsibility). You can be involved in local issues that affect you (participation). And,
you can show patience and understanding (civility) as we attempt to "change with the times". The City will initiate
many changes in the near future to simplify your participation. The changes will provide for a beneficial outcome and
hopefully, a pleasant experience in working with the City. Communications. Continued on Page 2
Local Board of Review
Date is Set
The Local Board of Review will be held on Wednesday, April 2, 1997
beginning at 7:30 p.m. in the Council Chambers. Statements from
.ennePin County which state your property market value for 1997 will be
ailed prior to this meeting. Your 1998 property taxes are based upon this
amount.
This meeting is the opportunity for residents to express their objection to
their property market value to the Local Board (made up of City Council
members). Residents who wish to appear should contact the City Assessor
(473-1844) to discuss their situation prior to the meeting. If it is not
possible to attend the Local Board of Review, a written objection must be
filed at City Hall prior to the meeting. ~
Road Restrictions
Ahead
Weight restrictions (in excess of
8,000 pounds on any single
axle) are placed on local streets from
March 1 through April 30 in order to
preserve the condition of City streets
from serious damage and destruction.
Some streets are exempt from this
restriction. All roads are posted with
the allowable weight limits. Ques-
tions on specific streets or areas can be
answered by calling City Hall at
474-3236. ~
Z 3/1 Road Restrictions Go Into Effect
3/4 7:00 Planning Commission mtg. New "Shoreline" ............................ Page 2
U 3/10 7:30 City Council mtg. Shorewood History ........................ Page 2
II: 9 10 15 3/11 7:30 Council Wort< Session Ways to Get Involved .................... Page 3
.. 3/18 7:00 Planning Wort< Session Help Rename the Informer............ Page 3
16 17 18 1 20 21 22 3/24 7:30 City Council mtg. Senior Activities ............................. Page 3
~ 23 24 25 26 27 @ 29 3/25 7:30 Part< Commission mtg. Shorewood Events Map ................ Page 4
3/28 City Offices Close at 12:00 Noon Waterford Liquor Proposal............ Page 4
30 31 3/31 7:30 Council Wort< Session Eureka Area No Parking ............... Page 4
City Hall Launches "The Shoreline"
Do you have an idea or question floating around in your head regarding the City
of Shorewood? The City Council, Commissions and staff would like to hear
from you. To make it more convenient for you to pass on your thoughts, we have
implemented a phone line which you can access at any time. Just call 474-3236,
ext.l, day or night to leave a recorded message and indicate whether you would like
a response.
Your message can be a request, complaint, suggestion or even a com-
pliment on any city-related issue. We are especially eager to hear
feadback from you on this newsletter, its contents and new look.
Hope to hear from you soon!
en
c
o
.-
..
ca
CJ
'C
~
E
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(,)
.
The Early History of the Shorewood Area
by Darel Leipold, Author of "Minnetonka Memories"
Much has been written about the
"discovery" of the great series of
bays and lakes known as "Lake
Minnetonka". Most writers refer to that
day in May 1822 when four young men,
including Joseph Brown and John
Snelling, ventured forth from Fort
Snelling to find a lake that Native
Americans had spoken about. They
ventured up a creek that ran into the
Mississippi River near the fort, past a
magnificent waterfall, past and through a
series of lakes, none of which matched the
description of the lake they were seeking.
After perhaps 15 miles, they came upon a
great marshland and a shallow lake that
opened up into a great wide lake. This was
the lake they were seeking.
Brown and Snelling visited a big island
where they found a native village of the
Chippewa Nation. They returned from
the native lands that surrounded the lake
and creek with many stories of their
adventures. The creek became known as
"Brown's Creek". The native name for
the lake was "Big Waters", Later the
creek was renamed "Minnehaha Creek"
and the lake "Minnetonka". "Minnetonka"
is Dakota for "big waters".
The actual discovery came perhaps
thousands of years ago, by natives of this
land. These people lived for centuries in
and about the lake area, for much evi-
dence has been found of the life and death
of many persons. When Brown and
Snelling came, they found people living
in villages along the shores of the lake.
Later visitors found burial mounds. We
now know that there were mounds near
Mound, Cook's Bay, Bartlett's Point,
Halstead's Bay, Crystal Bay, Spring Park,
Starvation Point and other areas.
When the natives sold the land to the U.S.
Government in 1851, the new pioneers
built the area into farms and villages.
Business and industry built structures
along main streets and great boats parted
the waters of the lake. Hotels were built
and railroads extended rail lines into the
area.
The present cities of Excelsior, Green-
wood, Tonka Bay and Shorewood share a
common history, for all were once a part
of the Excelsior Township, which was
established in 1858. In 1956, the
remaining portions of the Excelsior
Township that had not been already
incorporated became two villages under
the names of Shorewood and Green-
wood. Shorewood therefore can trace its
modern history to the same pioneers that
the City of Excelsior claims. Both date
from 1852-53.
George Bertram's "Excelsior Pioneer
Association" was formed in 1852-53.
Each member could lay claim to a
"village lot" and to 160 acres outside the
"village". Villages and townships did
not exist at that time in the Lake
Minnetonka area Excelsior became a
township in 1858.
The Excelsior area had one of the earliest
volunteer fire departments in the Lake
Minnetonka area dating to about 1880.
This fire department served areas that are
presently part of Shorewood. It is
recorded that a bucket brigade operation
was in existence in 1882, though it was
not until about 1889 that a wagon and
engine company was formed.
Shore wood, with its many miles of
shoreline, has an interesting and varied
history. There are may tales to be told.
The story of Shorewood will continue in
future issues of this publication. ~
Page 2
"Communications" Cont'd f,om page 1
Improved communications from
your city to you, the citizen:
. The Citizen Informer newsletter will
be published monthly. It will include
information on current Council and
Commission discussions and actions. The
Informer will also have a map highlight-
ing areas of activity within the City.
These areas will be numbered for your
quick reference.
. Public hearings must be held to fulfill
legal requirements concerning various
land use and ordinance change issues.
While the law requires notification of
affected neighbors from 350 feet of the
proposed change, we will send written
notice beyond that. These notices will be
clear and concise, and will not leave the
citizen uncertain of the intent. .
. Early involvement of area residents
will be sought on any potential City
project at the "idea" stage and will
continue throughout the life of the project.
. Placement of signs at appropriate sites,
along project routes, or on specific
property may be utilized to notify the
public of pending changes or additions.
. Informational brochures will be
available clarifying various processes of
dealing with local government (Le.,
conditional use permit, variance).
· The City World Wide Web
HomePage (http://www.state.netl
shore wood) will be expanded to include.
permit and licensing information and/or
forms, and portions of the municipal code.
. Shorewood's Information Line 474-
3236, Ext. 2 contains a wealth of informa-
tion about upcoming meetings and events
and public service announcements.
. Civic, neighborhood and sports
organizations will be contacted for
monthly additions to this newsletter. This
will help keep residents informed of what
is happening in the community or their
neighborhood.
An array of opportunities for you,
as a responsible, participating
citizen:
. Attend City Council (or watch them
on Cable TV, Channel 8), Planning and
Park Commission meetings or work
sessions. This is an opportunity for you
Continued on Page 3
"Communications" Cont'd f,om page 2
to learn about actions and recommenda-
tions being taken by these bodies. It is
also an excellent insight into how your
city officials interact with each other and
members of the community.
. Complete the feedback forms, avail-
able at City Hall (or by phone at 474-
3236) each time you have contact with the
City.
. Call the "Shoreline" 24 hours a day to
leave taped comments, suggestions or
questions (see related article on Page 2).
. Plan to attend an informal, public
session with the City Council to discuss
specific issues. These sessions will take
place before certain Council meetings.
Call 474-3236 for exact times or watch
for a schedule in future newsletters.
.. Leave a voice mail message for City
ouncil members. A complete listing of
extensions can be obtained by dialing 474-
3236, Extension 8.
. E-mail the Council, Commissioners or
staff at: cityhall@shorewood.state.net.
. Fax your correspondence to City
Hall at 474-0128.
. Write City Hall at 5755 Country Club
Road, Shorewood, MN 55331.
If you are unable to attend a meeting,
communicating with the City Council or
a City Commission through one of the
above methods can be an extremely
.rfective way to ~ak: your point. Try to
.t your commUlllcatlOns to us as many
days in advance of the meeting as
possible so the appropriate people can
get a copy of it, read it, and think about
it well in advance of the meeting. We
try to get information to the Council or
Commissions four days before a
meeting.
Involvement in the Community
(lli1l is essential in a ~
vibrant democracy.
Help us to become the
best community we can be!
~
Other' Ways to
Become II1"ol"ed
A Change for The
Citizen Informer
In addition to moving to a
monthly distribution, the Citizen
Informer will have a new format. It
will also have a new name and/or
masthead. We invite suggestions
and ideas from our citizens in
choosing a name and designing the
masthead. We also appreciate your
feedback on the new look as well as
the quality of information included
in our newsletter. We encourage
leaving any suggestions on the
"Shoreline". (see Page 2fordetails). ~
Senior Community Center Update
Construction continues at the new Center building. When weather
allows, asphalt, concrete and landscaping work will be completed. We
hope to have the Center opened around June 1. ~
Just for Seniors...
On-Going Activities
Day Event
Mondays Reading & Discussion
Tuesday Cards
Tuesday Van to 7-Hi grocery
Thursday Bridge
Friday Van to Driskills
2nd & 4th Mon Legal Consultation
2nd & 3rd Mon *Foot Care Clinic
2nd & 4th Fri Crafters
Wed & Fri *Exercise Class
Special Events
Date Event
March 3 Blood Pressure Check
March 3 You & Your Health -
independent life style
Women's History Film
*Casino Trip
You & Your Health-
coping with allergies
March 17 *St. Patrick's Day lunch RSVP
March 21 English Tea 1:00 p.m.
March 25 Comm. Center Update 10:00 a.m.
Call the Southshore Senior Center at 474-7635 for directions, more
information. *costs or to registerfor any of these activities and events.
March 7
March 13
March 14
Page 3
Time
1 :00 p.m.
1: 15 p.m.
RSVP
RSVP
RSVP
byappt.
by appt.
9:00 a.m.
9:00 a.m.
Time
11:30 a.m.
12:30 p.m.
7:45 a.m.
What's Happening in
The City of Shorewood ?
CD
@
@
@
~
...
8
II:
X
..
c
50
Mary Reutiman, 5965 Eureka Road, would like to replace their existing two-car detached garage with a three-car attached
garage. A conditional use permit will be requested at the March 4 Planning Commission public hearing.
Manor Park, 20600 Manor Road, a light is proposed for the west side of the skating pond to be on during skating hours only.
- Park Commission / March 25 Agenda
Eureka Road area - No Parking Signs posted. See related article below.
Waterford Center - Amendment to covenants to allow a liquor license - March 24 City Council meeting. See article below. .
....................................................................
Waterford Liquor License Proposal
The Planning Commission has for-
warded to the City Council a proposal
for a European style, family restaurant at
the Waterford Center. The proposed
changes in the Development Agreement
would allow liquor to be served on the
premises with the following conditions:
· Hours of operation 7:00 am. to 11:00 pm.
· No televisions, video or pinball games.
· Amplified sound must be inaudible
beyond 50 feet of the restaurant.
CITY OF SHOREWOOD
5755 COUNTRY CLUB ROAD
SHOREWOOD, MN 55331
(612)474.3236 ~ FAX474.0128
City of Shorewood
Council Members
Tom Dahlberg, Mayor
Kristi Stover
Jennifer McCarty
Jerry O'Neill
John Garfunkel
Administrator
James C. Hurm
· No separate bar area.
· Liquor served only with meals.
· No advertisement of the sale of
alcohol.
From 7:00 to 7:30 p.m. on March 24,
the Council invites the public to City
Hall to visit with them about this
proposal in an informal setting. They
are scheduled to take action on the
proposal during the regular portion of the
meeting. See location 4 in the above
map. ~
DELIVER TO:
No Parking
On February 10, the City Council
approved a request for NO PARKING
on Eureka Road from Valleywood Lane to
Birch Bluff Road and along Orchard Circle.
This is in response to the recently approved
subdivision of Watten Ponds located
immediately west of the intersection of
Eureka Road and Watten Ponds. Appro-
priate signage has been posted. See .
Location 3 on the above map. lIlil
BULK RATE
U.S. POSTAGE PAID
PERMIT #128
EXCELSIOR, MN 55331
To:
From:
Date:
Re:
.
Homeowner's Associations, Civic Organizations, and Sports Groups
James C. Hurm, City Administrator
<Date> (sent monthly)
Communication with Shorewood City Hall
The City of Shorewood makes every effort to inform its citizens of upcoming and
important events in the community. The most recent newsletter and this memorandum are
being sent to you as a contact. If you have upcoming items to be published in our next or
an upcoming newsletter, fill in the form below and return it to City Hall. If you are not the
appropriate person to receive this correspondence, please forward it on and notify us at
City Hall so our records may be amended.
Please fill in the bottom of this form and return to City Hall (postage paid) as soon as
p~~~~~---------------------------------------------------
Name:
Organization:
Date(s) of Upcoming Events (include a brief description):
.
Date(s) of Upcoming Meetings (include a brief description of agenda items, meeting
locations, times and a contact person):
Address & Phone:
Name of Contact Person:
~.
E
Listing of Homeowner's Associations, Civic Organizations, and Sports
Groups to be sent Letter and Newsletter each Month
Homeowners' Associations
Shorewood Park Foundation
Sports Associations
Chamber of Commerce
Rotary Club
Minnetonka and Westonka School District
Excelsior and Mound Fire Departments
South Lake Minnetonka Public Safety Department
Excelsior Library
.
.
.
.
,
f
V oiceMail at Shorewood
Primary Greeting:
You have reached the Shorewood City Offices. Our regular hours are 8:30 a.m. to 5:00 p.m.
Monday through Friday. If this is an emergency, hang up and dial 911. If you know your party's
extension you may dial it at any time. For a complete list of extension numbers dial 8, or for
general information about the City dial 2. If you wish to leave a general message for City Staff,
dial 1. Thank you for calling the City of Shorewood.
List of Extension 8:
You have reached the City's directory listing. To leave a message for someone, dial their
extension number any time, or dial 2 for more information from the main menu. If you wish to
leave a general message, dial l.
General Information. . . . . . . . . . . . . . . . . . . . . . . . . . .2
Mayor
Tom Dahlberg. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .230
Council Members
Kristi Stover.. . . . . . .. . . . . . . . . . . . . . .. . . . . .. . . . ., . 1
Jenifer McCarty. ..... ............. .... ....... ..231
John Garfunkel.. .................. ..... ...... ..232
Jerry O'Neill.... ........................ ...... ..233
Jim Hurm .................. .......... ......... ..213
Ten Naab .............. ............. ...... ......214
Pamela Turnquist.. . . . . . . . . . . . . . . . . . . . . . . .. . . . .210
AI Rolek........... ........... .................. .216.'
Kathy Hebert....... ... ...................... ...217
Brad Nielsen....... ..... ................ ...... ..211
Patti Helgesen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212
Joe pazandak . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218
Larry Brown......... . . . . . . . . . . . . . . . . . . . . ... . .. .219
Larry Niccum. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .202
Wendy Anderson.............................. 222
Press 8 to listen to this directory listing again.
Information 2:
You have reached Shorewood's Information mailbox. Following is a list of options for additional
information. If this is an emergency hang up and dial 911. Dial the extension number you wish to
hear or to return to the main menu, dial 2:
Matters that Require Immediate Attention. . . . . . . . . . . .310
Public Service Announcements. ..... ........ ........ .311
City Council Home Phone Numbers .................312
Off-site City Department Phone Numbers. . . . . . . . . . .313
Location & Directions to City Hall. . . . . . . . . . . . . . . . . . . .314
Meeting Schedules .....................................315
Upcoming Meeting Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 316
Report on Previous Meetings...... ... ............. ....317
Recycling .............. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .318
Matters That Require Immediate Attention 310:
If you have an urgent problem such as a sewer backup, please call 911 and report it. They will
determine how to dispatch the call. Munitech, the company that maintains the water system, can be
reached after hours at 472-2718.
If you have lost your pet or have an animal problem, contact Animal Control. Their digital pager
number is 621-3536. They will return a call to you. To listen to these options again, dial 310.
Public Service Announcements 311:
City Council Home Phone Numbers 312:
You have reached the listing of City Council member's home telephone numbers.
Mayor Tom Dahlberg. . . . . . . . . . . . . . . . . . . . . . . . . . . . .282-0444
Councilmembers:
Kristi Stover............................. .474-7973
Jennifer McCarty ...... ...... ... .... ..... .470-9328
Jerry O'Neill........................ ..... .470-6011
John Garfunkel. ................. ..... ... .474-8306
.
To listen to these number again, dial 312.
Off-site City Department Phone Numbers 313:
The following offices are open during regular business hours:
South Lake Minnetonka Public Safety Dept........ 474-3261
Excelsior Fire Dept....... ............... ... ....... .... 474-5364
City Assessor.......................................... 473-1844
E-2 Recycling (for missed pickups) ................644-6577
Location & Directions to City Hall 314:
City Hall is located at 5755 Country Club Road. Directions from the east: Take Highway 7 to .
County Road 19 (located on the west side of Excelsior), go west on County Road 19. Turn left on
Country Club Road. City Hall is located on the left side approximately 1/2 block.
Coming from the north: Take County Road 15 to County Road 19, go straight at the intersection
of Country Club Road and County Road 19. City Hall is located on the left approximately 1/2
block.
Meeting Schedules 315:
Ail meeting agendas of the City Council, Planning and Park Commissions and Task Forces are
posted in the front window at City Hall. Regular Council meetings are held the first and third
Monday of each month. The Planning Commission regularly meets on the first Tuesday of each
month, and a Study Session on the third Tuesday of each month. The Park Commission meets on
the fourth Tuesday of each month.
.
.
Upcoming Meeting Items 316:
Following is an tentative list of issues scheduled for the upcoming Council meeting of
Following is an tentative list of issues scheduled for the upcoming Planning Commission meeting
of
Following is an tentative list of issues scheduled for the upcoming Park Commission meeting of
Report on Previous Meetings 317:
The City Council met for a regular meeting on
taken at that meeting:
, and following is a brief listing of actions
The Planning Commission met for a regular meeting on
listing of actions taken at that meeting:
, and following is a brief
The Park Commission met for a regular meeting on
actions taken at that meeting:
, and following is a brief listing of
.
.
&
Bringing the News Back Home:
Public Journalism and Rebuilding Local Communities
Lewis A. Friedland
Communities are facing an increa.'iingly com-
plex set of challenges, not the le-Jst of which is
the move toward devolution of responsibility to the
local and regional levels. For some, this re.presents
the return of decision-making power from 'll!~ fe~-
era! to state and local governmente;. For others, it
means a. shift in costs, and, ultimately, cutbacks in
the furids available for government and social ser-. Meanwhile, the national media are fragmenting
Aces. Whether blessing or a curse, it seems clear ",all around us. The ratings for national network news
~at local communities will be burdened with the are in a long-term decline. In part this is from the
t need,to make more decisions with fewer economic onslaught of cable and to a much lesser extent, the
I resources, Complexity will increase, while the Internet. But is also a result of the abandonment of
r money that provides the room to experiment ,,~th news altogether by a younger generation that does
{ new solutions declines. not sit down in the early evening after a hard dayshift
1 to watch the network's nightly broadcasts. This
. In the face of these challenges, it Le; fair to ask decline is not as great for local television, but com-
} what the local media can and v.~ll do to address petition is increasing there as well, with the ent!)' of
I them. Will they help clarify the overwhelming range new stations, like Fox affiliates, with an emphasis on
i of decisions tl]at communities will face? Or will they "soft" and tabloid news.
} stand idly by if the social infrastructure begins to
! crumble? Local newspapers and television stations
~. are facing some crises themselves'.' Newspaper
faeadership is declining dramatically across the
~nited States. This is all the more alarming because
. of the strong correlation between newspaper. read-
" ing and other measures of active citizenship, such as
voting and participating in civic organizations. More
and more people are watching televLe;ion news, ,,~th
... a majority now saying that television is the most reli-
f able source of local news. If this were not bad
1 enough for newspapers, new technologies on the
i World Wide Web allow phone companies and other
i electronic publishers to compete for tiJ.ditional
I . newspaper revenue in classified and genei.al adver-
t
.........................................................-.............
tising, and other specialized information that people
tr'Jditionally got from the local paper. Newspapers
are despei.ttely looking for solutions to the reader-
ship slide, but so far the only consistent answer they
have come up with is to do a bener job at what they
do best: reporting and interpreting the local news.
Many local media, newspapers and television,
"ill simply follow the trend toward light, tabloid fare
in search of a larger and younger audience. A
smaller number are being driven by declining rat-
ings to "reinvent" local news - to offer the kind of
depth that other media cannot. The Internet may
cover national news, financial news and niche news
of all sone;, But only local newspapers and television
are able to report in-depth on the complicated
Lo;sues that make up the ta1Ure of local ,life.
One response to declining local news reader-
ship and viewership has been the movement known
a.<; public or civic iournali~im. For many in news,
. ....... ..... ..... ...... ..... ....... ........ .... f.41:L. .12%:. YOL:8.5.: .fif!:}..... .15.
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..........................................................
One reason that
public journalism
works ;s that the
local news media
touch almost
every part of the
local community
every day.
public journalism represenL'i a deeply
felt commitment to changing the course
of a local journalism that many profe.;-
sionals see as having turned ite; back on
public life. For others - some publish-
ers, editors, and news directors - it is
one part of the survival stiJ.tl>gy, an
attempt to win back viewers and read-
ers. Motives are rarely pure. But what-
ever the motive, this crisis of local news
represents a real opportunity for local communj~.es.
I
I
i
t
! Cividpublic journalism revolves around the
f proposition that news institutions depend on a
,
t "vibrant pub1ic and civic life for their own survival.
1 For this reason they cannot remain neutral on
i whether public life should go well, even though
I public journalism institutions retain a neutral
~
t stance on what particular solutions to public prob-
~ lems work best in any given community. The news-
1 paper or television station that piJ.ctices civic or
: public journalism offers a forum for public debate
over what issues ar~ most important and how they
I. might be addressed. Public journalism is inclusive.
At least in theory, it requires that all voices of the
community be heard. when public debates are
joined. It is also active, premised on the idea that
civic engagement is required from everyone, that
urban problems, for example, cannot be solved by
news organizations or local elites acting on others'
behalf. Common problems require common dis-
cussion and common solutions.
WHAT IS CMC OR PUBUC JOURNAUSM?
i
i
I
I One reason that public journalism works is that
f the local news media touch almost every part of the
l .
l local community every day. Citizens live out most of
1 their daily lives in only a few areas of their cities. The
I places where we live, work, and shop define most of
(.
46. FAll. 1996, VOL85. Ao.3
..............................................................
what we know personally ahout our
communities. Citizcns come to
undcrslllild the "rcst" of the dty - the
part the!, don't know through first-
hand cxpcricnce - primari~' through
the locll mcdia, in what Bencdict
Anderson hmi called the "imagined
community." This imagined commu-
ni~' is not an iIlu~ion. Rather, it is the
sum of the collective images that citi-
zens, offici<lls, and business leaders carry about the
communi~' they calI home.
.
For example, 1 live in the village of Shorcwood,
an urbanized suburb on the edge of Milwaukee.
Our son goes to Shorewood schoole;, and we spend
much of our time on Milwaukee's East Side where
we shop and work. Much of the content of local
news, however, comes from elsewhere in the metro
area. The picture of greater "Milwaukee" that I
diJ.w from local television is schizophrenic. Images
of police tape draped across a corner of a dty park
or ci~' street clash ~th "friendly" stories about
neighborly events in the outlying suburbs, or, occa-
sionall~\ a positive story drawn from the dty of
Milwaukee itself. Because I read the local newspa-
per, I know a bit more about local government and
business, and about problems in local agencies, but
relatively little about dvic engagement in Milwaukee
- about people tutoring in Milwaukee schools, feed-
ing the poor and homeless, or working on new
solutions to environmental problems. It's not that
none of these stories exist - they do, and they occa-
sionally make their way into the news. But the imag-
ined communi1\' of "Milwaukee, n the collective
image that I and other readers and viewers come
away ,\~th every da~\ L~ one of a dty caught in a cycle
of urban violence, failing institutions, and govern-
ment ineffidency. This is juxtaposed with my per-
sonal experience of a calm suburb, with good
schooL~ supported by television images of other sim-
.
I\Ana\:<< CII~c REl7EJr
....n.......................................................
The very best
models of public
journalism are
beginning to offer
examples of
"what works" to
change the news
media.
ilar places. Given this collective image
of "Mihvaukce" it's not surprising that
many people, when asked to cross the
bounci<; of personal e.xperience .md
engage in civic life with others, shake
their heaci<; in cynidsm or despair.
i
. .
!
I
I
I
.1
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I
f
i
The challenge of public journalism
is two-fold. The first, the one that most
public journalism institutions have
taken on, is to tell a different story of public life: to
focus on stories of dvic engagemen~ problem-solv-
ing, and renC\\'4ll. There are now hundreds of Suc-
cess stories of newspapers and television stations
across the United States that have managed, through
special projectS, to begin to tell these stories.
The second challenge is more difficult - to
, incorpoI<lte the insights of dvic engagement more
deeply into daily reporting in order to change the
! fundamental image of community life, the "imag-
i ined community" that is offered every day, in every
~ story and on every page. This is a challenge that even
~
t the most advanced public journalism institutions
t are only beginning to meet: to transform an image
~ of unworkable, racially segregated cities, trapped in
[ despair, and ringed by suburbs into a more bal-
. anced and realistic image, one that does not ignore
! deep problems, racial divides, and civic challenges,
'but rather, digs into them, gives them shape and
form so that they can be modeled into a different
. imagined community in which dtizens from cities
j and suburbs cross the boundaries that separate
}' them to address their common problems.
i
1
,
f.
1 GRASSROOTS CHANGE
~
t The very best models of public journalism are
t beginning 10 offer examples of "what works" 10
t change the news media. Among the hest of the best
is Charlotte, North CaroliruL, where
the Cbarlotte Observer teamed with
WSOC-lV in the "Taking Back Our
Neighborhoods" project to spend a
year a half during 1994-95 reporting
on and analyzing the problems of
Charloue's deteriorating "d~'within a
dty" (CWAC). Although dty offidals
had begun to address many of the
problems of the CWAC before the
series, it Catalyzed a broad community dialogue on
what needed to change in Charlotte as a whole, and
what all dtizens could do to make change happen.
Observer reponers spent six weeks in each of the
ten neighborhoods that they reponed on. A coordi-
nator funded by the Pew Center for Civic Journalism
helped draw up a neighborhood needs list, defined
by the residents themselves. The first neighborhood
reponed on was the poor African-American neigh-
borhood of Seversville, one of the most neglected
neighborhoods in Charlotte. Despite a core group of
older, working-class African-American homeown-
ers, housing had come under the control of absen-
tee landlords in the past fifteen to twenty years, with
an attendant rise in crime and decline in dty ser-
vices. The neighborhood organization, led by the
homeowners, had been petitioning the dty for some
time to improve polidng, put in gutters and enforce
the housing codes, but without much result. A new
magnet public school sat on a piece of prime neigh-
borhood real estate, but was effectively closed to
neighborhood children becall~e it emphasized the
teaching of German. Observer reponers spent six
weeks reporting on SeversviIle (as they did in each
subsequent neighborhood).
The publication of the first report was coordi-
nated with a televised town hall meeting in
SeversviIle il'ielf. The initial response from d~'.
county government offidals, the police, and the
schools was somewhat defensive. Nonetheles.~, com-
'.. FAl1: 19%,VoLBJ.,j\'o. L~F
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..........n.__........._.___._...................._
The process of
civic journalism is
still fragile. The
best examples. like
. Charlotte. require
r:urruring on the
par:t o~ the whole
. .
communi~ if they
are to continue
munity police patrols incr~L,;cd almost
immediately, allowing neighbors to
begin sitting on their porches again.
Attendance at community meetings
increased as fear declined. Habitat for
Humanity volunteers, stimulated in part
by the reporting, put up five new hous-
es, while the Charlotte Mecklenburg
Housing Partnership, incre'Jsed iL,; buy-
up and rehabilitation of run down
absentee homes. First Union Bank,
through the intervention of the Mayor, and succeed.
donated a temporAry double-wide trJiI-
er as a community center, and a small computer
center was set up. The magnet school opened iL<;
doors to neighborhood children after school and
during summer.. .
together as a group. Thc project also
stimulatcd a hroadcr and morc puh-
Iic-inclusivc dialogue betwecn neigh-
horhooci'i, community l~lders, and
public officials ahout common solu-
tions to common problems.
ONLY TIiE BEGINNING
.
The process of ch~c journalism
is still fmgile. The best examples,
like Charlottc, rcquire nurturing on
the part of the whole community, if they are to con-
tinue and succeed. II is often easier for news man-
agers to justify the pursuit of shon-tenn audience
gains and profil<\ 10 higher-ups and stockholders
than it is to point to long-tenn success in recon-
Similar if less dramatic stories could be told structing the relationship between the community
through each of the nine neighborhoods that were and news institutions. Because it is so fragile, it is
eventually covered. In fact, the project was so suc- all the more important for community leaders of
cessful that it was extended for an additional six good faith, in and out of government, to support the
months. In each neighborhood that the paper efforts of those editors and reporters who are tak-
touched, neighborhood organization was stronger ing great risks in reinventing local nev.'S institu-
as a result. The residents were not used as props for tions. As Jay Rosen pointed out in a spedal issue of
panels, articles or tOWH hall meetings. They were the National Cil!ie Review on "Rethinking
treated as dtizens and responded in kind. Of equal . Journalism: Rebuilding Civic Life," it is much easi-
importance, predominantly white churches in the er to throw brickbats at the local media than to
more suburbanized parts of the dty-county became assume joint responsibility for changing what is,
more aware of the CWAC and its problems. after all, one of the most central institutions in com-
Collective volunteer projects, like the building of a muni~' life. The process of re-imagining a more
new nursery school, were taken on by entire ovic community may take place through the col-
churches. Within the CWAC itself, leaders of neighb- lective mirror of the local media. But reclaiming
horhood organizations, brought together by "Taking local news institutions for public life is a task that
Back Our Neighborhoods" began to meet and talk falls on all of us. .
.
\
,
.
.
.
H
<Date>
Dear <Resident>:
The City of Shorewood has just issued a building permit for your property. The City's
role is to assist you and your builder in complying with all State and local building and
safety codes in undertaking this project.
These codes have been developed over the years for your protection. While it is not the
City's role to design your project, the Inspection Department is happy to offer suggestions
in meeting these codes. We hope to serve in a very helpful, professional and courteous
way. Good plans, quality construction and cooperation by all involved should help make
your project as trouble free as possible. Nevertheless, questions do arise regarding the
interpretation of building code requirements or miscommunication can occur. Please feel
free to call us at any time during the building process to discuss code requirements or
issues that arise during your construction project. Before you pay a contractor for a job, be
sure that a final inspection has been made by the building inspector so that he can confirm
whether the work conforms with regulations.
Finally, please keep the attached "feedback" form with your project paperwork. Upon
completion of the final inspection, please fill it out and return it to City Hall (postage paid).
Your feedback is important. Good luck on your project.
Sincerely,
CITY OF SHOREWOOD
James C. Hurm,
City Administrator
Bradley J. Nielsen,
Planning Director
cc: Building Contractor
..
. ,
1 eed/.a,e,1, e~:
With what Shorewood City
Department. service or activity have
you had contact?
Date of contact
How helpful was staff in addressing your
need (rate helpfulness from 0-3):
.
How would you rate the service:
Courteousness
Professionalism
Overall Service
Comments or suggestions regarding City services:
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
o Administration
o Animal Control
o Assessing
o Bldg Inspection
o Engineering
o Finance
o Fire Dept
o Front Desk
o Planning
o Police
o Public Works
o Water Utility
Not Very
Helpful Helpful
0 1 2 3
Poor Fair Good Excellent
0 1 2 3
0 1 2 3
0 1 2 3
Do you have a question regarding City services:
o
I would like a reply
I do not need a reply
.
OPTIONAL (if no reply is requested):
Name:
Street Address:
City:
Zip:
o
Thank you for your feedback. Please drop this form off with the City Hall receptionist, leave it
in the drop box at the front door, or mail it (postage paid) to City of Shorewood, 5755 Country
Oub Road, Shorewood, MN 55331.
~
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City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
(612) 474-3236
HomePage: www.shorewood.state.net
E-mail: cityhall@shorewood.state.net
After Hours Information Line:
474-3236, ext. 2
Fax: 474-0128
Drop Box Outside City Hall
.
.
City of Shorewood. . .
Continuously striving to
keep citizens informed and
asking for and listening to
feed back.
~ ()1fI /lieS
1fIS
'[) () 91t 97
Good Communication Requires
*geeetl.~e'
"
..
.
.
..
iii ..,
'geecl.a,e' to,.
-r
7" S~HC ~ etlllllea .. ;ee4f6t111~e t6
e~"''''II11luttM S~ ~ de ",~"d ~
7
3
5
Traffic on
Cathcart
Utility BillIng
Web Site
Too high
Agenda not on site
in time
E- mail
Monitoring in
Areas
AddItional
patrol
S ta alerted
Agendas
to go on
site Friday
before
meeting
'.
.
CKNO
20443
20444
20445
20446
20447
20448
20449
20450
20451
20452
20453
20454
20455
20456
20457
20458
20459
20460
20461
20462
20463
20464
20465
20466
20467
20468
20469
20470
20471
20472
20473
20474
20475
20476
20477
20478
20479
20480
20481
20482
20483
.
CHECK APPROVAL LISTING FOR MARCH 24, 1997 COUNCIL MEETING
CHECKS ISSUED SINCE MARCH 12,1997
TO WHOM ISSUED PURFCSE
BOYER BUILDING CORP. SUBDVNlPLAT APP REFUND
BROWNING FERRIS IND TB WASTE REMOVAL
DENNIS JOHNSON WORK BOOK REIMB.
METRO COUNCIL ENVIRONMENT FEB SEWER SAC
US WEST COMMUNICATION
RRST RESPONSE TRAINING CPR TRAINING-5 PW EMPLOYEES
MITCHELL JONES ESCROW REFUND
DAY DISTRIBUTING FEB BEER'MISC PURCHASES
EAST SIDE BEVERAGE CO FEB BEER PURCHASES
MARK VII FEB BEER'MISC PURCHASES
MARLIN'S TRUCKING L101WINE FREIGHT
NORTH STAR ICE MISC PURCHASES
QUALITY WINE & SPIRITS CO UQUORIWINE PURCHASES
THORPE DISTRIBUTING CO FEB BEER'MISC PURCHASES
PERA PERA
ICMA RETIREMENT TRUST DEFERREDOOMP
CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS
ANOKA CO SUPPORT/COLLECT CHILD SUPPORT -C. SCHMID
MN DEPARTMENT OF REVENUE STATE PAYROLL TAX
ARMOR LOCK & ALARM QTRL Y ALARM MONITORING-TB L1Q
KATHLEEN HEBERT SEC 125 REIMB
PATRICIA HELGESEN SEC 125 REIMB
JAMES HURM CONF. EXPIMILEAGElROTARY
JOSEPH LUGOWSKI SEC 125 REIMB
MINNCOMM PAGING PW PAGER
CITY OF MINNETONKA 12/1-2/28 WATER PURCHASE
THERESA NAAB SEC 125 REIMBlCONF EXPIMILEAGE
BRADLEY NIELSEN SEC 125 REIMB
NORTHERN STATES POWER UTILITIES
JOSEPH PAZANDAK MILEAGE
PEPSI COLA COMPANY MISClPOP PURCHlMACHINE RENT
ROLLINS OIL CO OIUOIL FILTERS
US WEST ADVERTISING-TB LIQUOR
BELLBOY CORP UQUOR'MISC PURCHASES
BELLBOY BAR SUPPLY MISClSUPPLlES + TAX
MIDWEST COCA-COLA MISC PURCHASES
GRIGGS, COOPER & CO L1QUORIWINElMISC PURCHASES
JOHNSON BRCS UQUOR CO UQUORIWINElBEER PURCHASES
LAKE REGION VENDING MISC PURCHASES
LEHMANN FARMS MISC PURCHASES
PAUSTIS WINE COMPANY WINE PURCHASES
AMOUNT
$350.00
33.66
150.00
2,821.50
290.84
75.00
1,500.00
4,978.95
7,157.35
5,760.83
262.40
54.00
256.40
15,674.95
2,393.07
847.37
929.00
139.44
1,288.88
1 45. 1 2
192.30
293.70
303.19
77.04
4.26
60.72
351 . 1 6
100.00
5,007.08
66.69
93.48
306.65
469.66
5,749.23
142.22
478.52
5,215.69
5,240.73
S 1 7.43
127.32
520.75
Page 1
.
.
CKNO
20484
20485
CHECK APPROVAL LISTING FOR MARCH 24, 1997 COUNCIL MEETING
CHECKS ISSUED SINCE MARCH 12, 1997
TO WHOM ISSUED
PHILLIPS WINE & SPIRITS
QUALITY WINE & SPIRITS
PURFCSE
UQUORIWINE PURCHASES
UQUORIWINE PURCHASES
TOTAL CHECKS ISSUED
Page 2
AMOUNT
$4,472.32
1,570.85
CITY OF SHOREWOOD
CHECK APPROVAL LIST FOR
Mf~R . 24 ,. 199., COUr'J,C I 1_ I1T G
CHECK; VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- -~----------------------- ----------------------~- -------- -----------
20486 ADAM"S PEST CONTROL, INC QTRLY PEST CONTROL MUN SLDG
20487 BUSINESS HEALTH SERVICES RANDOM ALCOHOL BREATH TE --------
20488 CARGILL SALT DIVISION SALT SNOW & I
20489 CROSSTOWN-OCS, INC. COFFEE MUN BLDG
20490 DEPT OF TRANSPORTATION RELAMP TRAFFIC SIGNALS TRAF CON
20491 ERICKSON, ROLF E.A. ASSESSOR FEE
ASSESSOR SUPPLIES
*** TOTAL FOR ERICKSON, ROLF E.A.
PROF SER
pr~OF SER
4,086.16
.0492 FEED'-'RITE COtHROLS, INC. H20 CHEM. CONTAINER I;"'ENT WATER DE
20493 GOPHER STATE ONE-CALL, IN FEB ONE CALL SERVICE WATER DE
FEB ONE CALL SERVICE SEWER DE
*** TOTAL FOR GOPHER STATE ONE-CAL 12.25
60.17
26.00
2,900.23
51.98
t,2 " 2.S
3" 853 . 3~)
232..83
50.00
6.1.2
6.13
20494 HOPKINS PARTS COMPANY SHOP SUPPLIES
EQUIP M~UNT
*** TOTAL FOR HOPKINS PARTS COMPAN
CITY GAR 65.60
ENGINEER 83..74
149.34
20495 K A ELECTRICAL SERVICES
REMOVE ELEC. SVC-CATHCAR PARKS &
20496 KAR PRODUCTS
SHOP SUPPLIES
CITY GAR
20497 LADEN'S BUSINESS MACHINES FOLDING MACHINE
PROJECTS
4110498 lEAGUE OF MN CITIES INS T DEDUCTIBLE ON PLOW ACCID MUN SLOG
20499 LIGHTNING LEGAL COURIER COURIER ENGINEER
49..00
364.43
1,863..75
482.40
27.00
20500 MIA ASSOCIATES INC. PARK MAINT SUPPLIES
SHOP SUPPLIES
*** TOTAL FOR MIA ASSOCIATES INC.
PARKS & 290.94
CITY GAR 73.90
364.84
20501 M C I TELECOMMUNICATIONS FEB LONG DISTANCE
MUN BLDG
20502 MAT CO TOOLS SOCKET SET
CITY GAR
10.53
63 . 8.~::.
20503 METRO COUNCIL ENVIRONMENT APRIL SEWER TREATMENT
SEWER DE 43,088.00
18.8::.
20504 OFFICE DEPOT
OFFICE SUPPLIES GEN GOVT
20505 MINNESOTA ON-LINE
FEB-APR WEB SERVICE FEE MUN BLDG
20506 MOUND-CITY OF
2ND QTR FIRE PROTECTION FIRE PRO
74.85
2,OlO.7~:.
20507 MUNITECH, Ii'.lC. (~)PRIL I,;UUEF.. MAINTENANCE IMATER DE 4,830,.00
APRIL SEWER MAINTENTANCE SEWER DE 2,070..00
*** TOTAL FOR MUNITECH, INC.. 6,900..00
20508 NAVARRE TRUE VALUE
PICNIC TABLE PARTS
l:)f:4F"(KS ,!x
1.-' ,"-,,-'.J
.L.J.... ...::::' l
CITY OF SHORE WOOD
CHECK APPROVAL LIST FOR
MAR. 24, 1997 COUNCIL MTG
CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- ------------------------- ------------------------ -------- -----------
ICE MELT
*** TOTAL FOR NAVARRE TRUE VALUE
20509 PARTS PLUS
SATTERY
20510 POTTS, KENNETH N.
FE8 Pf~OSECUT IONS
2051.1. SEARS COMMERCIAL Cr:..EDIT
TOOLSET + 6.5% TAX
20512 STANDARD SPRING COMPANY
VEHICLE MAINT
20513 SO LK MTKA PUB SAFETY DEP APRIL POLICE BUDGET
.JAN BOOKING FEE
*** TOTAL FOR SO LK MTKA PUB SAFET
411bS14 SUPERAMERICA
FUEL
20515 THOMAS MFG COMPANY, INC.
PARK BENCHES (5)
20516 TIME SAVER OFF SITE SEC PLANNING COMM MINUTES
COUNCIL MEETING MINUTES
*** TOTAL FOR TIME SAVER OFF SITE
20517 TOLL GAS & WELDING SHOP SUPPLIES
20518 TaNKA AUTO AND BODY SUPP SHOP SUPPLIES
20519 TONKA SIGNCRAFTERS SILVERWOOD PARK SIGN
20.520 TOTAL PRINTING SERVICES
.)S21. TSP lEaS
20S22 TWIN CITY WATER CLINIC
INSPECTION SLIPS
SR CTR ARCHITECH/ENG
I/JATER TESTH..lG
20523 UNITOG RENTAL SERVICES
PI,..) UNIFORMS
FUNERAL FLOWERS-V. HAUG COUNCIL
338" 2.1
20S24 WESTDALE FLORISTS
MUN BLDG 13.70
24.97
ENGINEER
59.64
PROF SER
1~508.33
PARKS .~
126.69
ENG I t-J.EER
31.1.5
POLICE P 37,471.18
POLICEP 150.48
37 , 62.1. . 66
CITY GAH
1,539.84
PARKS &
1,1.1..5.47
PLANNING 160.S0
GEN GOVT 101.S0
262.00
CITY Gr-)f-<
120.36
CITY GAR
40.92
PARKS .~
S11.20
PFWT INS
162.57
1,324.83
WATEr~ DE
20.00
CITY GAR
526,,68
43.28
EQUIP MAINT ENGINEER
20525 ZIEGLER, INC.
*** TOTAL CHECKS FOR APPROVAL
*** TOTAL CHECK APPROVAL LIST
Page 4
108,094.43
184864. 18
CHECK R EG I S T E R
CHECK CHECK EMPLOYEE NAME CHECK CHECK
TYPE DATE NUMBER NUMBER AMOUNT
COM 3 18 97 80 WENDY S. ANDERSON 211646 600.22
COM 3 18 97 101 SCOTT M. BARTLETT 211647 51. 43
COM 3 18 97 110 CONNIE D. BASTYR 211648 22.77
COM 3 18 97 115 LAWRENCE A. BROWN 211649 1433.13
COM 3 18 97 150 HEATHER A. BLECHTA 211650 77.66
COM 3 18 97 325 ANGELA M. COLE 211651 389.59
COM 3 18 97 350 THOMAS A. DAHLBERG 211652 230.87
COM 3 18 97 375 JODI A. DALLMAN 211653 17.32
COM 3 18 97 500 CHARLES S. DAVIS 211654 765.37
COM 3 18 97 775 JAMES C. EAKINS 211655 717.60
COM 3 18 97 870 KELLY P. FLANAGAN 211656 46.17
COM 3 18 97 1100 JOHN J. GARFUNKEL 211657 184.70
COM 3 18 97 11 05 KERI ANNE GRAF 211658 28.86
. COM 3 18 97 1190 KATHLEEN A. HEBERT 211659 662.54
COM 3 18 97 1400 PATRICIA R. HELGESEN 211660 617.45
COM 3 18 97 1415 SHAWN D. HEMPEL 211661 164.04
COM 3 18 97 1550 JAMES C. HURM 211662 1748.30
COM 3 18 97 1601 BRIAN D. JAKEL 211663 35.84
COM 3 18 97 1700 JEFFREY A. JENSEN 211664 949.84
COM 3 18 97 1725 DOUGLAS G. JESSEN 211665 27.70
COM 3 18 97 1800 DENNIS D. JOHNSON 211666 847.27
COM 3 18 97 2100 WILLIAM F. JOSEPHSON 211667 632.94
COM 3 18 97 2500 SUSAN M. LATTERNER 211668 642.68
COM 3 18 97 2800 JOSEPH P. LUGOWSKI 211669 892.35
COM 3 18 97 2805 JASON R. LUNO 211670 283.18
COM 3 18 97 2900 RUSSELL R. MARRON 211671 32.35
COM 3 18 97 2930 JENNIFER T. MCCARTY 211672 182.51
COM 3 18 97 2990 TODD A. MORGAN 211673 83.01
. COM 3 18 97 3000 THERESA L. NAAB 211674 602.37
COM 3 18 97 3100 LAWRENCE A. NICCUM 211675 1078.06
COM 3 18 97 3400 BRADLEY J. NIELSEN 211676 813.70
COM 3 18 97 3420 ROBIN S. O'MEARA 211677 21.01
COM 3 18 97 3430 GERALD A. O'NEILL 211678 184.70
COM 3 18 97 3500 JOSEPH E. PAZANDAK 211679 1086.47
COM 3 18 97 3580 CHRISTOPHER J. POUNDER 211680 760.05
COM 3 18 97 3600 DANIEL J. RANDALL 211681 947.40
COM 3 18 97 3610 JON C. RATHKE 2i1682 58.78
COM 3 18 97 3701 BRIAN M. ROERICK 211683 108.50
COM 3 18 97 3800 ALAN J. ROLEK 211684 1142.83
COM 3 18 97 3900 CHRISTOPHER E. SCHMID 211685 465.88
COM 3 18 97 4190 DANA G. SHAW 211686 215.01
COM 3 18 97 4500 KRIST! STOVER 211687 184.70
COM 3 18 97 4550 MATTHEW G. STRAND 211688 39.83
COM 3 18 97 45n PAMELA T. TURNQUIST 211689 666.01
COM 3 18 97 4750 RALPH A. WEHLE 211690 660.86
U**TOTALS~~:.u
21463.85
Page 5
.
.
CITY OF SHOREWOOD
RESOLUTION NO. 97-
A RESOLUTION APPROVING A LICENSE
FOR A REFUSE COLLECTOR
WHEREAS, the Shorewood City Code Section 507.05 provides for the
annual licensing of refuse collectors in the City; and
WHEREAS, said Section provides that an applicant shall complete an
application and fulfill certain requirements concerning insurance coverage and pay licensing
fee; and .
WHEREAS, the following applicant has satisfactorily completed this
application and fulfilled the requirements for the issuance of a License for Refuse
Collection.
NOW, THEREFORE BE IT RESOLVED by the City Council of
Shorewood as follows:
That a License for Refuse Collection be issued for a term of one year, from January
1, 1996 to December 31, 1996, to the following applicants:
Permit #
97-018
Firm Name
Veit Container Corp.
Address
14000 Veit Place, Rogers
ADOPTED by the City Council of the City of Shorewood this 24th day of
March, 1997.
Tom Dahlberg, Mayor
ATIEST:
James C. Hurm, City Administrator/Clerk
#"3~
License Year:
1997
Application Fee: $
175.00
CITY OF SHOREWOOD
APPLICATION FOR REFUSE COLLECTOR LICENSE
(pursuant to City Code Section 507)
Date:
March 5, 1997
Company Name:
Veit Container Corp dba Veit Disposal Systems
Business Contact:
John Pippert
Business
Address:
Rogers
(ci ty)
MN
55374
(zip)
14000 Veit Place
(street)
Phone:
612-428-2242
(business)
Description of Vehicles/Eauipment:
. .0'-
'! -j. '- /:..t",{", ;.,.1
I I-V'
.
License # Make/Model Weicrht Unloaded
YM88312 1994 Mack Rolloff 36000 empty
YM94064 1994 Mack Rolloff 36000 empty
YAA6744 1995 Mack Rolloff 36000 empty
YAC1365 1997 Mack Rolloff 36000 empty
YAC2406 1997 Mack Rolloff 36000 empty .
Charaes for Collection Service: See attached list
Type of Service Charge $
Type of Service Charge $
Type of Service Charge $
Type of Service Charge $
Type of Service Charge $
Type of Service Charge $
CERTIFICATION OF COMPLIANCE
MINNESOTA WORKERS' COMPENSATION LAW
Minnesota Statute, Section 176.182 requires every state and local licensing agency to withhold the
issuance or renewal of a license or permit to operate a business or engage in an activity in Minnesota until
the applicant present acceptable evidence of compliance with the workers' compensation insurance
coverage requirement of MSS Chapter 176. The infonnation required is: the name of the insurance
company, the policy number, and dates of coverage or the permit to self-insure. This information will be
collected by the licensing agency and retained in their files.
This information is required by law, and licenses and permits to operate a business may not be issued or
renewed if it is not provided andlor is falsely reported. Furthennore, if this information is not provided or
falsely stated, it may result in a $1,000 penalty assessed against the applicant by the Commissioner of the
Department of Labor and Industry.
Insurance Company Name:
(NOT the insurance agenda)
Policy Number:
. Dates of Coverage:
United Pacific Insurance Co
QN 8548404
1-1-97
to
1-1-98
I am not required to have workers' compensation liability coverage because:
( ) I have no employees
( ) I am self insured (include permit to self-insure)
( ) I have no employees who are covered by the workers' compensation law (these include: Spouse,
Parents, Children and certain farm employees)
I certify that the information provided above is accurate and complete and that a valid workers'
compensation policy will be kept in effect at all times as required by law.
_ Name:
Don Rachel
(last, first, middle)
Doing Business As:
Veit Container Corp dba Veit Disposal Systems
(business name if different than your name)
14000 Veit Place
Business Address:
City, State, Zip:
Rogers
MN 55374
::: ~, BIf2242
on ne \
Date:
March 7. 1997
...
Location of Disposal:
Location Manner of DisDosal
Vonco Landfill, Big Lake Township
Landfill Recycle
Insurance:
See Attached
Applicant must provide to the City proof of public liablity
insurance coverage for all vehicles to be used by applicant in the
licensed business within the City limits of Shorewood.
$
each person injured
Yes (
No
Expiration Date:
$
maximum coverage for each accident
Yes ( ) No ( )
.
against loss or damage to property
Yes ( ) No ( )
Expiration Date:
License Ap'Plication Fee:
Application Fee $50.00 plus License Fee $25.00 per truck. operat.ing
within the City limits
I (we) hereby agree to operate the refuse collection business in .
accordance with the laws of the State of Minnesota and the
Ordinances of the City of Shorewood. The foregoing statements are
true and correct to tt:best~ my knowledge and belief.
=~~ Signature, ~J
Don Rachel, President
Representative's
Signature:
(title)
DEEPHAVEN
EXCELSIOR
.
GREENWOOD
LONG lAKE
MEDINA
MINNETONKA
BEACH
MINNETRISTA
ORONO
AIFACIUS
SHOREWOOD
SPRING PARK
TONKA BAY
VICTORIA
WOODLAND
L~(;;'(;;' lAKE MINNETONKA COMMUNICATIONS COMMISSION
540 SECOND STREET- P.O. BOX 473 - EXCELSIOR. MN 5533J-0473
6 J 2.474-5539 - FAX 612.474-0430
March 11, 1997
Mayor Tom Dahlberg
City Council Members
City of Shorewood
5755 Country Club Drive
Shorewood, MN 55331
Dear Mayor Dahlberg and Council Members:
Over the last year or more, your Lake Minnetonka Communications Commission
(LMCC) has been providing all fourteen cities in the Joint Powers Agreement with
pertinent and current information regarding results of the Telecommunications Act
of 1996 that has a direct effect on the cities. As an example, you were sent a very
detailed letter that forewarned of the new Personal Communication System (PCS) .
technology that would be approaching our cities to utilize towers and structures for
transmission/distribution of their service. We had the LMCC attorney write a
"draft" agreement for you to consider and also provided you with a sample of what
we thought was afair and reasonable compensation rate for the cities to collect from
providers of PCS services. A few months later, as several cities were approached to
provide space on existing water towers, we were advised that the process took added
hours of actual city council time that probably was not necessary, in light of the
information we had previously sent to you. Since your LMCC is basically aware of
these new services and how they relate to telecommunications, it seems only natural
that you place us in an advisory position to inform you and make relevant
recommendations for the city council to consider when potential communication
services become available.
In order to provide this advisory assistance to you, our legal counsel directed us to
pass an LMCC resolution (see enclosed), explaining the need for an amendment to
the Joint Powers Agreement, officially dropping the word "cable" from our title and
authorizing the LMCC to review and make recommendations to our cities, regarding
a broad range of communication issues. A sample written "draft" of the amendment,
in the form of a city resolution (see enclosed), will make the changes necessary to
the Joint Powers Agreement that ~fficially directs us to help you, in an advisory
capacity only, as matters concerning communications arise.
~1
We have directed Jim Daniels, our Administrator, and the Commissioners that are
not current City Council Members, to appear before you to answer any questions
you may have regarding the obvious advantages to the cities that will result by this
action.
As technology advances, communications will continue to display a remarkable
improvement in services. Your LMCC is pleased to be able to keep you informed
and make on-going recommendations for you to consider when appropriate. We
look forward to working even closer with our fourteen city councils.
Sincerely,
Lake Minnetonka Communications Commission
.fL- c. ~
.
Ann C. Thies
Chair
Enclosure
cc Jeffrey Foust, LMCC Commissioner
James Hurm, City Administrator
.
.
.
~ .:-~....-.-
RESOLUTION
Regarding Amendment to the Joint and Cooperative Agreement
\VEEREAS, the L.ake Minneton..1a Communications Ccr--=tission CComI:tission "), is
org':l;';7'ed pursuant to a Joim Powers Agreement (" Agreement") by and be::ween the Cities of
Dee~haven, Exc:lsicr, Greenwood, I.oo.g Lake, Medina, Mi.nnetonka Beach, MiDnesrr'.sta, Orono,
St. Eonifacius, Shorewood. Spring Park, Ton.l(aBay, Victoria, me W~d (It:yremeer CIees"),
pursuant to Minn. Stat. ~ 238.08 and 4il..S9; and
\VHERE.AS, the CO~T'l'l;ssio!l was initiall'y author..zed DUrr..:3.m ~o tte AlZ!eemen: to r:mt.
. _. -
and has granted, a cable franchise to operate, CCDStr.lC':, and mai:tain a cable television system
wi:hi1:. !he Membe:- Cities and admin;~ter and =nIorc~ such franc.iise on beb.alf of the ~rem.ber
Cities; and
WnEREAS, the COlnmission has reviewec me C'.ll"renr sc~::-e of its 2.u!b.orit"v pursuant to
. .
the Ai:=eeme::t in lig:ht of ~edlIlorolZical. re<J11iatorv. and !Ilarke~ c::mges in tile communiwtions
- - - ~~, . .
industries; and
\VEE.'~.A.s 1 the Commission has de:ermined that me im::estS or itS ~fe:nber Cities would
be b~st served by modifying me scope of its authorit"f pursuant to :he Agr-....e:ne::.t by 5pec:fically
aut~orizi.Tlg tile Co~~i<;sion to advise ar:.d make recorl:..:."!le::.darions ~o its Me~ber Cities regarding
a broad range of communications issues;
NOW, THEREFORE. the Lake Minne!Onka Cornmunicaticns Commission hereby resolves
and :ecomm~ that the Member Cities adopt amendmems to t:&ie Agreement, of a form a~..ached
as Exhibit A hereto.
ADOPTED ThiS /-P DAY OF Fe./--. . 1997
Lake !\tfinnetonka CommuniC3t1ons
Commission
C:\CABLE\I.."llCC:'.RES.OOS
t;Lc ~
~ U-"'-{...~
EXHIBIT A
City bE
Resolution/Motion No.
AME~1)l\11ENT TO THE JOL'fl' A..'ID COOPERATIVE AGREE:\-~"T
LAKE ~fINNETONKA C01\-l\1UNICATIONS COl\1MISSION
W'HEREAS. the City of is a member or the Lake Minneronka
Communications Commission and has duly adopted the Joi!lt and Cooperative Agreer..nr creating
the Lake Minnetonka Communications Commission. and
.
WHE...~AS, the Cit"j wishes to modify said Agreement as relating to the COl'Il.rrllssion's
advisory authority.
NOW, THEREFORE be it resolved by the
Cttv Council as follows:
~
1. That: Anicle I. shall be amended as follows:
1.
PURPOSE
The general purpose of this agreemem is to establish an organization to stUdy, prepare,
adopt, grant, administer and enforce a single non-exclusive cable communications franchise and
establish rates thereunder, in member cities in the Lake Minnetonka Suburban communities of
Hennepin County, Minnesota. and to advic;e :md provid~ recnmmendations to the member cities
reiardini communications ma~ which mav affect the member cities. In order to carry out the
purpose of this Agreement, the parties shall appoint a commission which shall be representative
of all members.
.
2. That Article n. shall be amended as follows:
n.
N A.t.\1E
The organization created by this agreement shall be kno'wn as the "Lake Minnetonka ~
Communications Commission" (hereinafter "Commission").
1
.
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following:
3. That Article vm., Section 6. t by deleting said Section and replacing it with the
Section 6. Advisory Anthont:'o Investi~tion and ReC9mmendations. It may
investi~~M ~U~~fg or concerns reqardin~ communic~tion~ rmd.lor..Jhe
reiUlation of cormnunicatiorn qervices or the use of r1ihts-of-wav within the
1llember cities to provide such services which affect the member citi~. and l'l'ovide
advice and recmnmendations relati"i thereto. The e~nse of makinf'such
investiiations and providini an'" such ad"i~ and recommendations shall be borne
QV the Commission. or the relevant: communications provider to !:be enent
grQv1ded by law.
4.
That Article vm.. Section 9. shall be amended as follows:
Section 9. Advisor" Bodies. It may appoint advisory bodies to make
recommendations to it on eeete communications matters.
. 1997.
PASSED by the City Council chis _ day of
ATTEST:
Mavor
"
City Administrator
Introduced
Adopted
Published
.Effective
C:\CABL.t:.'"\I..\fCC'J.tC-AGRE.AMD
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CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDA Y, FEBRUARY 25, 1997
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7 :30 P.M.
MINUTES
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1.
CALL TO ORDER
Chair Colopoulos called the meeting to order at 7:32 P.M.
2. ROLL CALL
Present:
Chair Colopoulos; Commissioners Puzak, Wilson, Trettel,
Dallman, and Arnst; Council Liaison McCarty; Administrator Hurm.
Absent:
Commissioner Bensman.
Also Present: Police Chief Young and Officer Jeff Keller
3. REVIEW AGENDA
Chair Colopoulos added "New Business" after item number 11. Colopoulos also referred to
Jim Hurm's memo dated 2/25/97 regarding suggested meeting dates. The rationale for
changing the regular Park Commission meetings from the 4th Tuesday to the 2nd Tuesday of
each month would be to allow upcoming Park Commission agenda items to be included in the
monthly newsletter.
Wilson moved, Dallman seconded to add "New Business" agenda item; to
accept the date changes of the regular Park Commission meetings; and accept
the addition of work session meetings as outlined in Hurm's 2/25/97 memo.
Motion carried unanimously.
4.
APPROVAL OF MINUTES
Commissioner Arnst requested two grammatical changes: page 2 "yearend" changed to "year-
end"; and page 3 "we've got" to "we have".
Puzak moved, Dallman seconded to approve the Minutes of January 28, 1997
as amended. Motion carried unanimously.
Colopoulos would like to see the Park Commission minutes on the web site, if possible.
5. MATTERS FROM THE FLOOR
George Harrison, 24710 Amlee Road, stated that he lives on the trail and loves snowmobiles.
He has a strong concern, however, that mixing snowmobiles and pedestrians on the trail is
dangerous. The number of accidents reinforces this concern. It is time for the City to put a
stop to the combined usage of snowmobiles and pedestrians on the trail.
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SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, FEBRUARY 25,1997
page 2
Kent Adams, 25170 Glen Road, said that the biggest issue is safety. He has observed daily
the same situation as Mr. Harrison: the mixture of people, dogs, and snowmobiles on the trail.
"It is not a question of "if" but "when" someone will get hurt".
Duane Laurila, 5595 Eureka Road, stated he uses the ,trail every night to walk his dogs.
Snowmobiles do not slow down even when he wears a reflective jacket. There is a safety
problem.
Ingrid Schaff, 25605 Smithtown Road, stated her concern about enforcement of the
Snowmobile Ordinance, and the safety issue on the trail. Ms. Schaff quoted from a
Memorandum dated 12/27/96 from Chief Young to Mayor Bean: "Another reason for working
together is the officer safety factor. A single officer working snowmobile enforcement must
often deal with large numbers of snowmobiles, late at night, in remote hard to get to locations,
when many of the snowmobilers have been drinking. This represents a very significant officer
safety issue." Ms. Schaff disagreed with the rationale or expense of an additional officer when
pedestrians may be alone and in danger from the snowmobilers as well. Also, the City is .
supposed to be practicing zero tolerance. According to Officer Keller's memo dated 1/28/97:
93 tickets were written; 40 written warnings; 33 verbal warnings; and 7 arrests. These total
173 citations. There should have been 173 tickets written under the zero tolerance policy.
Tom Brown, 5570 Harding Lane, has been supportive of the City's efforts to bring
snowmobilers into compliance, however efforts to curb speeding have been unsuccessful. He
also agrees not to mix power machines with pedestrian traffic on the trail.
6 . TRAIL PLAN REVIEW
Chair Colopoulos tabled discussion until March 11, 1997. The Park Commission would like
clear identification of goals from City Council regarding trail plan reviews including direction
on how to employ the use of citizen work groups (neighborhood meetings) or citizen
committees in the differing neighborhoods. Colopoulos listed the three priorities in the Trail
Plan (March 1992):
1) Develop the Chicago-Northwestern Railroad corridor as a regional trail
2) Develop trail corridors which link parks/open space with residential neighborhoods .
3) Develop recreational trail "loops" within large parkslnature areas and around lakes
and wetlands
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Administrator Hurm noted the additional handouts (Goal Statement of the Park Commission
and the Transportation Section of the Comprehensive Plan) will be reviewed also during the
March 11, 1997 work session.
7 . SNOWMOBILE ORDINANCE ENFORCEMENT REPORT
Ginny Kolstad, Snowmobile Task Force Member, outlined key points of several documents
for the Park Commissioners: Council Resolution 95-53 (Resolution Establishing Purpose and
Objectives of Snowmobile Task Force); Policy Change Areas (listing 19 categories for
snowmobile policy considerations); Snowmobile Task Force Final Recommendations;
Implementation Plan Review (social impact, economic considerations, political opinion, and
safety issues); and Data (to measure the effectiveness of the enforcement effort).
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SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, FEBRUARY 25,1997
page 3
Ms. Kolstad stated that the Council approved all recommendations of the Snowmobile Task
Force except a side trail and the grooming of Freeman Park for cross country skiers.
Councilmember McCarty stated that the reason Council did not approve the side trail was that
several Councilmembers did not see any point in cleaning out brush to expose people living on
the trail to more use of the trail and turning walkers and cross country skiers into second-class
citizens. It was not the Council's intent to be unsafe.
The issue before the Park Commission is to decide if snowmobiles should be allowed in the
City and on the trail; whether alternatives should be considered such as a side trail; or whether
snowmobiles should be banned in Shorewood.
Chief Young commented that a "zero tolerance" policy could still allow police officers to have
some discretion privileges when dealing with any situation, and that enforcement contact is
made when a violation is addressed.
Chief Young will deliver an Activity Reports System (ARS) report to the City of Shorewood
prior the Park Commission meeting on April 22, 1997. ARS reports are the "911" data. The
Department of Natural Resources report (fax date: February 23, 1997) was passed out.
Commissioner Trettel asked if snowmobiles were prohibited on the trail, would they go
elsewhere and cause more problems? Officer Keller felt that they would still use the trail.
Chair Colopoulos said that the data will be used to determine the safety of the trail. The
Commission needs to determine how to analyze the data to ensure an objective analysis.
George Harrison commented that the snowmobiles create a noise problem and the ground
vibrates also.
Commissioner Wilson stated that Mr. Harrison has lived on the trail for 20 years, and after the
train "noise", snowmobiles have been using the trail. Wilson referred back to the safety issue
by saying that after the upgrading of the trail system (widening of the trail and compacted
rock), increased usage created an unsafe recreational trail system. He questioned if that should
have been done.
Mayor Dahlberg responded to Mr. Harrison's noise comments in that we should not de-
emphasize the noise/nuisance issue.
Chair Colopoulos reiterated that the Commission would evaluate the snowmobile data during a
work session on April 22, 1997; schedule a public hearing based on the fmdings of the
Commission; and then make a recommendation to the City Council.
8. FREEMAN PARK CONCESSIQN TRAILER
Todd Strot reported that Dan Kuzlik, Minnetonka Community Services, was supportive of Mr.
Strot's efforts to rent a concession trailer from PEPSI for use at Freeman Park this summer.
Mr. Strot's proposal went to the Minnetonka Community Services' New Programs Committee
on February 24, 1997. The proposal was approved, and they were in favor of helping to seed
SHOREWOOD PARK COMMISSION MINUTES
TUESDA Y, FEBRUARY 25, 1997
page 4
this program. Following a meeting with PEPSI on March 5,1997, a business plan will be
reviewed by Minnetonka Community Services' Advisory Committee on March 13, 1997.
Strot will return to the Park Commission on March 25, 1997 to report on Minnetonka
Community Services' recommendations.
Mr. Strot said that PEPSI figures approximately 75% of the people in attendance at an outdoor
event will purchase "something". Mr. Strot and Mr. Kuzlik figured pop sales alone would net
$5,200 profit from sales beginning early May through the end of July. Profits would be split
between the Park Foundation and Minnetonka Community Services.
Hurm suggested a communication with Minnetonka Community Services may be warranted
regarding the "seeding" process. Would Minnetonka Community Services be willing to take a
minimum profit, and apply the balance of the profits as "seed" money for the concession
building?
Commissioner Wilson suggested they continue with the Request For Proposal (RFP) process, .
as a formal commitment from PEPSI has not been signed. Commissioner Puzak agreed, and
would like to see proposals from organizations/entrepreneurs in this area working with
students to create jobs of this nature. Commissioner Dallman does not want to stop the RFP
process because the PEPSI concession trailer is only one option for this season. Dallman
stated that the continuation of the RFP process would allow proposals from entrepreneurs who
may be able to run a concession stand more efficiently or better managed than the PEPSI
trailer. The Commission may gain broader knowledge of what would/would not sell at a
concession trailer if a broader spectrum of items were offered for sale (possibly including
sports equipment).
Hurm questioned the purpose of the trailer. Is this being done to make money or to "wet
appetites" to work together in building a permanent building?
Hurm said that the RFP process could be completed prior the next regular meeting of the
Commission (March 25, 1997). Strot's proposal with the PEPSI trailer would be considered
along with the other bidders submitting an RFP.
.
9 . PARK FESTIVAL
Commissioner Trettel said attempts to fmd someone to orchestrate the Park Festival activities
have failed and therefore the subject was tabled indefmitely at the last meeting.
Hurm stated that the Council thought the festival was a good idea, and asked the Commission
to continue to explore options of a City party.
10. ARBOR DAY
Governor Carlson has proclaimed Friday, April 25, 1997 as Arbor Day. Arbor Month will be
May, 1997. The Park Commission recommends observing Arbor Day on Saturday, April 26,
1997. The City of Shorewood will conduct its celebration at Freeman Park on Saturday, April
26, 1997 at 10:00 a.m.
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, FEBRUARY 25,1997
page 5
Administrator Hurm reported that a quote had been received for two different kinds of trees:
Swamp White Oak
2" diameterl12' tall
Autumn Blaze Maple
2 lit diameterl12' tall
$165 Delivered
$165 Delivered
$250 Planted
$250 Planted
Mr. Reutiman had expressed a desire to purchase a tree for the planting ceremony for
Arbor Day. Hunn contacted Mr. Reutiman regarding the tree information. Mr. Reutiman
would like to purchase two maple trees for Freeman Park (at the $165 delivered rate). One tree
could be planted near the Reutiman Way street sign. Public Works will prepare the holes and
complete the planting process.
11. CITY COMMUNICATIONS PLAN
. Administrator Hurm summarized the City's Communication Plan which was developed to
increase the awareness and probability of citizen's early and frequent involvement in City
projects.
An example of increased communication with a project affecting a small group of citizens is the
proposed light at Manor Park (west end). Commissioner Bensman offered to call these citizens
informing them of the proposed light and discussion at the next regular Park Commission
meeting on March 25, 1997.
12. NEW BUSINESS
Chair Colopoulos reported that the Little League will be making a request to defer their
fmancial commitment to the City.
. 13. ESTABLISH NEXT MEETING DATE
A working session is set for Tuesday, March 11, 1997 at 7:30 P.M.
14. ADJOURN
There being no further business, Trettel moved and Dallman seconded to adjourn the
meeting. Motion passed unanimously and the meeting was adjourned at 10:01
P.M.
RESPECTFULLY SUBMITTED,
Wendy Anderson
Parks Secretary