062507 CC Reg AgP
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JUNE 25, 2007
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Lizee _
Woodruff
Turgeon _
Callies
Wellens
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, June 11, 2007 (Art. Minutes)
B. City Council Regular Meeting Minutes, June 11,2007 (Att.- Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions
Therein:
NOTE: Give the public an opportunity to request an item be removed/rom the
Consent Agenda. Comments can be taken or questions asked/ollowing removal/rom
Consent Agenda.
A. Approval of the Verified Claims List (Art.- Claims List)
B. Staffing - Approving the Appointment of a Part-time, Temporary Office Assistant (Art. -
Staff memorandum)
C. Excelsior Covenant Church - Conditional Use Permit (Art. - Planning Director's
memorandum, Resolution)
D. Accept Storm Water Pollution Protection Program (SWPPP) Report and authorization to
submit to the Minnesota Pollution Control Agency (Art. - Engineer's memorandum)
E. Serting July 18,2007, 7:00 p.m., for the Public Information Meeting for the Amlee Road,
Manitou Lane, Glen Road Street Reconstruction Project (Art. - City Engineer's
memorandum)
F. Approve Private Use of Public Drainage and Utility Easement (Att. - Engineer's
memorandum)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
CITY COUNCIL REGULAR MEETING AGENDA - June 25, 2007
PAGE 2 OF 2
5. REPORTS AND PRESENT A TIONS
A. Audit Report by Andrew Berg, CPA, Abdo, Eick and Meyers (Att. - Finance Director's
memorandum)
6. PUBLIC HEARING
A. Land Use Fees (Art. - Planning Director's memorandum)
B. Vacate Drainage and Utility Easements - 5615 and 5635 Fairway Drive (Art. -
Engineer's memorandum, Draft Resolution)
C. Vacate Public Right-of-Way - Bowman Third Addition (Planning Director's
memorandum, Resolution)
7. PARKS - Report by Representative
A. Report on Park Commission Meeting Held June 12,2007 (Art.- Draft Minutes)
8. PLANNING - Report by Representative
9. GENERAL/NEW BUSINESS
A. Appeal Zoning Violation Notice (Art. - Planning Director's memorandum)
Appellant: Thomas and Patricia Scherber
Location: 5080 Shady Island Trail
B. Park Commission Appointment (Art. - Administrator's memorandum, Resolution)
10. ENGINEERINGfPUBLIC WORKS
A. Change order to Radio Read Water Meters (Art. - Director of Public Works'
memorandum, Resolution)
11. STAFF AND COUNCIL REPORTS
A. Administrator & Staff
B. Mayor & City Council
12. ADJOURN
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@ci.shorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 25 June 2007
. 5: 15 p.m. Council Photo
. 5:45 p.m.- Council Work Session (dinner will be provided)
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #3B: This item requests approval to hire Michael Radcliff-Kapustka as a
Temporary, Part-time Office Assistant for the primary purpose of providing property file
document scanning. The appointment is contingent upon a favorable background check.
Agenda Item #3C: At its last meeting the Council directed staff to prepare a resolution
approving a conditional use permit that allows Excelsior Covenant Church to construct an
18' x 10' accessory building in the northeast corner of their property. A resolution is
contained in your packet for your consideration.
Agenda Item #3D: 2006 annual report for SWPPP - Staff recommends approval of the annual
report for 2006, and direct staff to submit the report before June 30, 2007 as required by the
original NPDES permit previously obtained from the MPCA. The new permit application
is still pending with MPCA.
Agenda Item #3E: Staff recommends a public information meeting be scheduled for Wednesday,
July 18, 2007, from 7:00 p.m. to 8:30 p.m., at the Shorewood City Council Chambers to
discuss Amlee Rd., Manitou Lane and Glen Rd. Notices will be sent to all residents on the
subject roadways, in addition to posting the date on the City's web site.
Agenda Item #3F: Mr. Putnam and Ms. Gallagher of 5635 Fairway Drive have petitioned the
City of Shorewood to construct and use a private sump pump discharge pipe, at their cost,
under a public Drainage and Utility Easement on 5655 Fairway Drive. Staff recommends
a motion to authorize this private project.
Agenda Item #5A: Mr. Andrew Berg, CPA, from the independent audit firm of Abdo, Eick &
Meyers, LLP, will make a presentation about the annual audit of the City's financial
activities for the period ending December 31, 2006. The Council is requested to accept
and approve the 2006 Certified Annual Financial Report (CAFR) by simple motion.
*'.
t . PRINTED ON RECYCLED PAPER
..,
Executive Summary - City Council Meeting of25 June 2007
Page 2 of2
Agenda Item #6A: State law requires that fees associated with land use applications be subject
to a public hearing. The Planning Director has recommended adoption of a $200
application fee for sketch plan reviews - the first step in the subdivision/platting process.
If agreed by the Council, this fee will be included in the annual fee schedule update, which
is on the agenda for 9 July. No action is necessary at this meeting, other than direction to
staff.
Agenda Item #6B: Mr. and Mrs. Gutierrez and Mr. Putnam & Ms. Gallagher of Fairway Drive
have requested vacation of the drainage and utility easement in the middle of their new lots.
Staff recommends approval of the attached resolution contingent upon installation of
improvements per approved drainage calculations.
Agenda Item #6C: At the last meeting in May, the Council approved a final plat for Bowman
Third Addition. That plat created three new lots in Deephaven that will be served by
Manor Road. The road serving the lots will be private, and the final plat proposed to vacate
Bowman Court - a previously-platted public right-of-way that will be replaced by the
private road. This public hearing is to consider the vacation. Staff recommends that the
resolution approving the vacation be recorded along with the final plat.
Agenda Item #7 A:
meeting.
Park Commissioner Josh Trent will report on the June 12 Park Commission
Agenda Item #9A: Thomas and Patricia Scherber have asked for additional time to comply
with a zoning violation notice they received for expanding their driveway onto an
adjoining vacant lot owned by the Shady Island Homeowner's Association. They are
exploring the possibility of an adverse possession claim or a variance. If they decide to
apply for a variance, they would remove the driveway up to their property line. Staff has
suggested that they be given 30 days to file an adverse possession claim or apply for a
variance by 13 July.
Agenda Item #9B: Due to the recent resignation of John Moonen, there is an open seat to be
filled on the Park Commission, with the term ending February 29,2008. In March, 2007,
Council interviewed three Park Commission candidates for one open seat. The two
candidates not selected in March remain interested in serving on the Park Commission.
Should Council be prepared to appoint one of those candidates, a resolution making a Park
Commission appointment has been prepared for Council's consideration.
Agenda Item #10A: On May 29, 2007, the Shorewood City Council awarded the contract for
replacement of a portion of the city's water meters and automated system to Northern
Water Works. Staff is recommending approval of resolution that approves Change
Order 1 for the Radio Read Meter Project that results in a decrease to the contract in the
amount of$43,170.17.
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, JUNE 11,2007
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
5:30 P.M. or Immediately following
the Regular City Council meeting
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Lizee called the meeting to order at 5:37 P.M.
A. Roll Call
Present.
Mayor Lizee; Councilmembers Callies,
Dawson; Planning Director Nielsen;
Landini
Administrator
and Engineer
Absent:
None
B.
Review Agenda
Without objection from Council, Mayor
2. CITY HALL
regard to improvements to City
s to the building not to exceed 12,000 square feet
ther the improvements would be the construction
existing building. The last estimated costs for
'12, 2005, work session) were approximately:
with 11 feet of space; and $$1,960,000 for the
)\Vas estimated to result in 12,700 square feet of space.
HI~,
I, i ~ ,;-j}
enariOlm~\l;ld require the additional parking spaces based on existing City
ing reqU\Pement could prove challenging.
lId be for Council to determine what direction it wanted to take with
II.
Dawson explained Boarman Kroos Vogel Group (BKV Group) was hired to conduct a needs
assessment and City Hall. At that time it made a number of recommendations with regard to
improvements that needed to be done. Since that time, the roof had been replaced in the fall of 2003, a
mold analysis had been done which indicated the mold levels were not harmful at the time, and some
necessary furnace related equipment was replaced. The roof replacement also included repairing any
structural deficiencies.
Mayor Lizee stated she had met with Eric Evenson, with the Minnehaha Creek Watershed District
(MCWD) during the past two weeks. Mr. Evenson stated the MCWD was in need of new office space.
She then stated there could be an opportunity for the City to share building space with the MCWD; an
opportunity that would be cost effective. The MCWD would need approximately the same amount of
1#2A I
CITY OF SHOREWOOD WORK SESSION MEETING
June 9, 2007
Page 2 of 6
work space for staff as the City did; the common areas could be shared (e.g., the reception area,
conference rooms, chambers, restrooms, the kitchen area, etc.). She commented that the MCWD had not
done any planning with regard to its office needs. She also commented that she had met with
Councilmember Woodruff and Mr. Evenson a few days ago to discuss this item.
Councilmember Woodruff stated he felt that opportunity was an interesting proposition. The MCWD was
in the very preliminary stages of discussion with regard to its office needs. He related that Mr. Evenson
stated that the City could build a building, and the MCWD could become tenant. Woodruff suggested
to Mr. Evenson that the MCWD could build a building, and the become a tenant. He
commented that the MCWD had a significant levy base, and Mr. related that the MCWD
could pay for a new building with a levy with little impact on taxes. Woodruff stated site
options had been mentioned - the existing City Hall location; of the Legion, carpet store,
and the bait shop. He stated the MCWD was entertaining a City of Minnetonka.
Mayor Lizee related that Mr. Evenson stated the common spaces that
could be shared and would be needed.
Councilmember
commented that
future. He stated
City's and the
the MCWD
Councilmember Wellens questioned if this
would be considered.
Councilmember Callies stated the partnersQip concept
establish a definite timeframe for the MGf determine
she did not want to delay a decision regard
She suggested the City could
to further discuss a partnership;
indefinitely.
MCWD would need 4,000
in its second year of a five-year lease. He also
and he could imagine it increasing to 26 in the
feet of space would be needed to satisfy the
how long would be willing to wait before it would start
that the costs for improvements continue to increase. She
was a need for 12,000 square feet of space at City Hall. She
feet of space for City Hall for 13 people and the MCWD
eople 26 people, she deduced that the building would have to have
lquestioned where the additional land for the increase in space would
Mayor Lizee
agreed that a decision
square-foot space included all of the areas that could be shared. She also
the future of City Hall could not be delayed indefinitely.
Council member Turgeon stated she had concerns with regard to the City entering into another Joint
Powers Agreement or lease agreement. She then stated she would not support spending any additional
money to revise the City Hall plans to include housing the MCWD. She also stated if a shared building
were to be built on City-owned land, then the land costs would have to be factored into any arrangement.
She went on to state she would not be in favor of future discussions regarding the opportunity.
Mayor Lizee stated her intent had been to make Council aware of a possible partnership opportunity. A
partnership decision could be made once Council had decided the direction for the future of City Hall.
Councilmember Wellens agreed.
CITY OF SHOREWOOD WORK SESSION MEETING
.June 9, 2007
Page 3 of 6
There was lengthy ensuing discussion with regard to the four options considered for the future of City
Hall which had been identified in previous planning efforts.
The options were the:
I. An "Addition" concept for an approximate cost of $1,960,000 - the building space
would be increased to no more than 12,000 square feet, necessary building maintenance
would be done, and significant interior renovations would done.
2. A New building for an approximate cost of $2,415,00 new 11,000 square-foot
building would be constructed on the existing site.
3. A "Bridge" concept for an approximate cost of (~ - there would be a new
entrance, necessary building maintenance would;~~lft d meetings currently held in
the Council Chambers would be held at the Publ'i~I~M' .
4. A Short-term maintenance for an approxim1}t~I~9st of$215, 0',lpll1ImUm maintenance
would be done which would includeiiH~*iPH:v AC, new si iriSljlnew roofing, new
windows, resolving the water infiltratimlit!l-oblem in the basemeni;l~-.p:~ilnaking the main
e~tran.c~. and the restroom complia\11i~Hh specified in fW411ft:n:ericans with
DIsabIlitIes Act (ADA). liBlh 'Inn
The following noteworthy
'.'1'
After discussion, the bridge concept was
identified in the short-term
Council Chambers for additional or
Southshore Center to hold meetings
completing the maintenance
e renovations, allocating the existing
areas, and renting space from the
~
$450,000 more than the addition and
longer life expectancy for the building.
option would be in the $1 million dollar
~
that meets the current and future needs of
considered a "stop gap" solution to the problem in the plans.
not been discussed further after 2004 until this evening. The
City Hall 3 - 6 years, and it did not solve the space needs.
last for a significant period of time and satisfy the needs
~
\
.... re three finance positions (the Finance Director, the Senior Accountant,
'he authorized unfilled position) identified for space planning; yet some
tasks were being automated or eliminated.
. was no foreseen need for any increase in the number of staff; therefore,
there should be little or no need for an increase in space.
. Future mandates could require additional resources to implement them.
~ Regarding the use of the South shore Center for City meetings:
. It was very inefficient to meet at the Southshore Center, and the lack of Staffs
immediate access to their information during a meeting was problematic.
. The costs for using the South shore Center for City meetings must be identified.
. The South shore Center personnel could be paid to do the setup and teardown for
City meetings.
CITY OF SHOREWOOD WORK SESSION MEETING
June 9, 2007
Page 4 of 6
. The South shore Center would have to have the appropriate audio visual
equipment installed if City meetings were to be held there.
. It was more efficient to have City meetings held in the same location as Staff
worked.
. The Southshore Center was owned and used by others; therefore, its availability
may be limited at times. The impact of conducting meetings there that are
currently conducted in the Council Chambers must be evaluated (which includes
meetings held by other community organizations).
. The City owned 50% of the center.
~ The addition and build options in the 2005 revised Council Chambers
multi-use area that would utilize sliding Council Chambers for a
conference room when necessary.
~ The audio equipment in the existing to be upgraded; the
LMCC had already expressed concern witJ
~ Joint parking arrangements between 0
times of the day helped with the
arrangement existed between City
~ The Public Works Facility did not house staff located at
City Hall. Locating additional staff in work flow issues and work
inefficiencies.
~
~
~
~
~
Councilmel
{
Mayor Li~e
CounsiJiti~lnber .
Coun4Hlhember Welle
Coun6ilm~l1;lber WqRij
::i!iliL AUn;
*~r~:?greed upon.
'l:~.i:.~.~.~.~.x
anything was to be done) were
After discussion, the preferred choices
expressed as follows.
The
~outfisJlRt~Center with regard to renting the meeting rooms for the regularly
v ings;'fij~IGost to do so, and what if any ramifications there would be if the
lid\!
. ze the h1~eting area that frequently.
revise tl1e costs for the four options identified in the revised 2005 plan
'sts, and to identify the costs for the modified bridge concept.
l'
,
j
3.
DING SURCHARGE FOR COUNTY ROAD 19 PROJECT
Administrator Dawson Council with a document from him and Director Brown explaining the
request for authorization for Xcel Energy to place a surcharge for undergrounding utility in the County
Road 19 intersection project. He stated Director Brown could explain the history regarding the project.
Director Brown stated Xcel originally estimated cost for the undergrounding effort to be $84,200. Early
in the construction process it revised the cost of the effort to be $169,000. After the City received the
revised cost estimate, Council authorized the City to enter into an agreement with RW Beck Consulting
to review the revised cost estimate for reasonableness. RW Beck Consulting thought the $169,000
estimate was reasonable. As an example of unforeseen difficulties, he commented that when moving one
drainage structure twelve inches, thirteen underground cables were encountered, some of them were live
CITY OF SHOREWOOD WORK SESSION MEETING
June 9, 2007
Page 5 of 6
and some were abandoned. He stated it was not possible to understand the scope of the effort in advance.
He then stated since that time Xcel Energy had implemented steps to improve its estimating process.
Councilmember Turgeon questioned what was going to be done to determine what cables were
abandoned at the front end of a project, and why the Tonka Bay residents were not responsible for paying
one-half of the cost of $169,000 plus $20,500 in "carrying charges". Director Brown stated abandoned
cables do increase the cost of such a project. He then stated Staff had objections to the standards and fuel
cost changes. He then explained that Tonka Bay had stated up-front that it not pay for the cost of
undergrounding; Council made a decision to proceed with that aspect of Turgeon commented
that Council agreed to that when the cost was estimated to be $84,200.
Councilmember Wellens stated he was not in favor
thought the cost should be paid out of the Fund
the City's portion of the cost should be of the
was appropriate to pay the cost out of
the City could be
of $141,000. He also
1.75 per month. Based
amount could be
confirm that
Director Brown explained that as part of Hennepin County's
reimbursed up to 50% of the cost for the undergrounding
explained that the City had the option to surcharge the
on the reduced amount (after Hennepin County paid
reduced or the length of time of the surcharge
Hennepin County was still willing to pay one-half
residents to cover this cost. He
Woodruff also thought
Callies did not think it
be undergrounded, and the
at the beginning
for projects such as road
It was clarified that
bill to the residents.
receive a surcharge for $1.75 a month until
4.
Councilmember
Woodruff had
was not in favor of
among councilmembers.
she asked that this be placed on the agenda because Councilmember
estioned if Council work sessions should be video recorded. She stated she
so; she thought it was appropriate to maintain some informality of discussion
Councilmember Turgeon stated she did not think there was a distinction between regular meetings and
work sessions.
Mayor Lizee stated she thought the work session format should remain as is. She commented that the
Council work sessions were noticed and the public was welcome to attend.
CITY OF SHOREWOOD WORK SESSION MEETING
June 9, 2007
Page 6 of6
Councilmember Wellens questioned if the work sessions were video recorded would there continue to be
a need for minutes. Attorney Keane stated State Statute required that meeting minutes be kept and a
video tape was not a substitute.
5. DEVELOPMENT INQUIRY
Administrator Dawson stated the City had received an inquiry with regard to Tax Increment Financing.
The question was if it was assumed everything for a redevelopment would qualify and could be
done, would Council consider TlF. The specific inquiry related of northwest corner the
intersection of County Road 19 and Smithtown Road.
6. OTHER
exercise caution with
interest.
Director Nielsen questioned if there was any philosophical
Mayor Lizee stated TIF should serve a public purpose. She
regard to supporting a TlF project unless it was very
Councilmember Wellens stated he was opposed to
Councilmember Callies stated she would,npUb . in Administrator Dawson's evaluation
that was scheduled for July 23, 2007. She'~~g~ $ted that it be relk~pled so she could participate. It was
her understanding that the review would ~~ infoti~,a et the 'fflf"tmation Councilmember Turgeon
distributed left her with a different impressiQ Tur'gtt~h clarified that the information
she distributed was to of the pwas evaluated on.
7.
mid-term informal performance review to
There was consensus
July 9, 2007.
City Council Work Session Meeting of June
Christine Lizee, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JUNE 11,2007
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Lizee called the meeting to order at 7:04 P.M.
Administrator Dawson asked that Item
the evening under General/New Business.
A. Roll Call
Present.
Mayor Lizee; Councilmembers Callies, Turgeon,
Dawson; Attorney Keane; Planning Director
and Engineer Landini
Administrator
Works Brown;
Absent:
None
B.
Review Agenda
be added to the Agenda for
Director Nielsen asked that Item 8.B be
applicant, had withdrawn his for a
the evening; Blair Bury, the
Zoning Code.
Motion passed 5/0.
2.
the City Council Regular Meeting Minutes of May
Session Minutes, May 29, 2007
Turgeon moved,
2007, as presented.
Approving the City Council Work Session Miuutes of May 29,
5/0.
3.
Mayor Lizee reviewed the items on the Consent Agenda.
Woodruff moved, Wellens seconded, Approving the Motions Contaiued on the Consent Agenda
and Adopting the Resolutions Therein.
A. Approval of the Verified Claims List
B. Staffing - No action required
1#2B I
SHORE WOOD CITY COUNCIL REGULAR MEETING
June 11,2007
Page 2 of 12
C. Adopting RESOLUTION NO. 07-039, "A Resolution Approving Plans,
Specifications and Estimates and Authorizing Advertisement for Bids for the
Rehabilitation of Lift Station No. 12, City Project No. 06-01."
Motion passed 5/0.
4. MATTERS FROM THE FLOOR
A.
Mr. Steve Fenlon to Request Public
for Excelsior Covenant Church School
Revenue Note
There were no matters from the floor presented this evening.
5. REPORTS AND PRESENT A TIONS
Administrator Dawson stated Steve Fenlon, on
public hearing regarding tax-exempt financing for the
Deephaven agreed to issue the tax-exempt note. Because
the Shorewood City Council must hold a hearing. He
to review the technicality of the process.
Mr. Fenlon, a principal with Midwest Health
Church to arrange tax-exempt financing for
Shorewood. He explained Shorewood
any additional bonds the
higher interest rate.
bank qualification
by Excelsior Covenant
School, a school located in
in bonds in 2007; therefore, the
not and they would incur a
located in Chanhassen would hold the note and
Mr. Fenlon statefL~~en. Shorewood could not issue bank-qualified
bonds, Exc~! Im€lMell.fl\1t Chu l~jycided Deephaven as a large number of the students
attendin, tHe Church ScH~~! esid !UUIPeephaven. Deephaven did not have the jurisdiction or authority
to iS~HA.1 tax-exempt nof~l a pr~W~~HtHat was located in Shorewood without the permission of
Shorew Shorewood d only g,~~blt permission once it held a public hearing on the matter. He
noted that blic hearing .t be riot iced no less than fifteen days before and no more than thirty
days before mg.
h
I: f:' I t~..; 1_
Woodruff moved, '6ijn~~s~j,pbnded, Adopting RESOLUTION NO. 07-041, "A Resolution Calling
for a Public Hearin~Cqm~Wly 9, 2007, on the Issuance of an Educational Facilities Revenue Note
and Authorizing the PfUblication of a Notice of the Hearing for the Excelsior Covenant Church
t'
Project." Motion passed 5/0.
B. Report on Minnetonka Community Education (MCE) activities by Tad Shaw, MCE
Representative
Tad Shaw, Shorewood's Representative on the Minnetonka Community Education (MCE) Advisory
Council, provided an update on MCE matters.
SHORE WOOD CITY COUNCIL REGULAR MEETING
June 11, 2007
Page 3 of12
Mr. Shaw stated that Shorewood had been represented on the MCE Advisory Council (formerly
Minnetonka Community Education Services, MCES) by four different residents over a 30-plus-year
period, noting he had been the City's representative for a very long time. He stated the MCE organization
had exceptionally fine teachers and quality individuals involved with the organization.
Mr. Shaw stated his experience with the MCE had evolved in a negative manner over the last few years.
He stated that from his vantage point, the MCE Advisory Council had evolved to a "public relations
board", more of a communications vehicle. He could bring forth information to the Advisory Council
from the City Council, but that did not mean he could take any action o~lfhnt information. The MCE
program had moved from having focus on the member cities' needs to b~j~g'strictly a school program. In
the last two and one-half years the only action he had been given 'Y~Wlt\lT. opportunity to vote on two
items (items that were not very significant). The MCE Advisory CmtHbiI4~:~A;to have 22 members and a
minimum of 18 of those members used to attend the meetings.q[oday ilT~n~ll~re 40 members on the
Advisory Council, and 12 members regularly attend the met;tmg~; th~ majorityl~~lindividuals attending
are school board members. .IIP p.,pp
;:~: "J t If] 1,
, 11 ! i ~.l.
Mr. Shaw stated there had been posItIve challg~~Il(H1MCE,Ib1~E AdvisorY'!ttU>>p~h and the
Superintendent interactions after MCE Executive Director~ittill1;ff~lbee;11 hired. He w't~lencouraged by
the fact that the members had received a copy of the Mcr!lala..~b7 budget for review. He was also
; l i ; i' ;.~
encouraged by the actions taken by Mr. to improve commUHt~q.tions.
Mr. Shaw explained an
commented the City was
State law requirement :
Dawson clarified that!';
request from the Minneton
if the City did a
ij'
Mr. Shaw stated the MCE program was
State had one of the best community education
; ij ~. } I
communicaH~ijl~rI9grams in the State, and the
United StdtMs.
for community education. He
the Advisory Council. There was a
a minimum of four times a year. Administrator
the MCE Advisory Council in response to a
representative on the Advisory Council; even
Council, it was considered to be a member it.
obligation to MCE except for services that are
In
Mr. Shaw stated he thought it was important to have a
Council. He also stated he attended the meetings on a regular basis.
phone study to determine what the communities' needs; the Advisory
appropriateness in advance.
Mr. Shaw commented
MCE was projecting a $100,000 loss for 2007 year-end operating budget.
Councilmember Callies stated she would like to review a copy of the Advisory Council's by-laws.
C. Report on Lake Minnetonka Communications Commission (LMCC) activities by
Patrick Hodapp, LMCC Representative
Patrick Hodapp, Shorewood's representative to the Lake Minnetonka Communications Commission
(LMCC), provided a summary update on LMCC activities.
SHOREWOOD CITY COUNCIL REGULAR MEETING
June 11,2007
Page 4 of 12
.
The LMCC was working with Mediacom to reduce the average call response time for
cable related calls to no more than the required maximum of 30 seconds specified by the
Federal Communications Commission. The LMCC Executive Committee will tour
Meadiacom's call center on June 19,2007.
Mediacom was continuing its negotiations with CBS for HDTV retransmission rights.
New LMCC officers were elected at the May 2007 full Commission meeting. He
retained his position as a member on the Executive Committee and as Treasurer.
The transition to the new accounting software was completed.
The first full audit of the LMCC was in progress; the ~H~lbi)yas being conducted by
Abdo, Eick, and Meyers. In the past, year-end financial,!f~{iiewsliad been conducted the
accounting firm the LMCC used on a day-to-day ba~i$Um\1.y LMCC changed accounting
?:: ~.' .... :l' 'i 1 :; :1
firms in 2006; therefore, it was appropriate to havYf~lfull aU~Uticonducted at that time.
!(1:' -'1tt:(,:
The LMCC Joint Powers Agreement was unqyr~~c;View. Th~iltl1;pposed changes to the
A>!:\. -:: -;\':li1;.
JP A were anticipated to be relatively min?nlHI1liYiylan was tdi~HR\l:it the revised JP A
(which would be done in a current/proBRsed format) to membef!lt~~iYf along with the
LMCC's 2008 budget for approval.,dii!ilh \" :qlllllli;.t!!
Once the revised JP A was approved, 'the;~~r~~ws an~mt!1er internal proc~ptires would be
reviewed to ensure they were consistent ,*l~lW~~Yjlt~qu'Uements specifi~a in the revised
JPA. '!lilliI'
.
.
.
.
.
.
jfrl
Mr. Hodapp stated one of the changes to the !~Id be the autorH~1Ihlfi~pr(?val of the LMCC's budget
within a to-be-determined time period unless · ;i~~iP!\lumber of citiY~i~rJe'ct the budget. In the past it
had taken months to receive approval from s e or~lt~!PPltymber citie,~\i'and there had been instances
where the budget was not approved until the yearl~\1e bl/qg~t!'*~~'!iJll;iy~fect.
:i;, ,rrji-C::l;i-t;!l!!
HI8
Mr. Hodapp explained w ~Rt the single'~Wnt of conte~~ion would be with regard to the JP A.
Some of the Commis~l! ,embers ~tught the Cot ission already had authority to use the LMCC's
reserve funds as neeaed, R.!.Rthers JUanted to clarify t'authority in the revised JP A. He thought the
LMCC needed a legal opini6iU~n,t\1.~ll~~mr!iiW to sub ing a revised JP A to the member cities for their
j j:. t. .', J;\ :" 1: t' --" ,t ~":}]i' f:' t \ It: I t
approval. He ~itffijHlfnfiifrA req~tt~~ theGN4iUq:l~fil~lM.ain approval of its budget from the member cities,
and it had lHithotitN'lfRUl! ceed tli~IR>>dget. Past practice had been to use the reserves as needed without
membe ies' approvat1iJft 'sted tHij4hlRPti~ns that could be considered with regard to use of reserve
fund~;il LMCC would e no autij~r~ifY to use reserve funds without member cities' approval; 2)
the LMC Id have the at Jty toy,~~ reserve funds as needed; or, 3) the LMCC could use reserve
funds up to of theldget. He stated reserve funds had been accumulated by either spending
less than was b or by exbding budgeted revenues.
There was ensuing
also discussion of
regard to the use of reserve funds for a budget overage. There was
contingency in future budgets that could be used to fund a budget overage.
Another option was suggested for authorizing the use of reserve funds - the Executive Committee could
make a recommendation to the full Commission, and the full Commission could decide whether or not to
authorize the use. The caveat would be the member cities' councils would have to be informed if the
reserves fell below a certain amount.
Mr. Hodapp stated video on demand consisted of two components - a web live stream feature, and the
ability to view meetings on cable TV at a scheduled time. He explained the bulk of the cost for video on
SHOREWOOD CITY COUNCIL REGULAR MEETING
June 11, 2007
Page 5 of 12
demand was for the live stream feature which was not frequently used. He stated that from his vantage
point a technology capability was purchased that may not have been needed.
Council thanked Mr. Hodapp for his continued involvement with the LMCC and for assum1l1g a
leadership role.
6. PUBLIC HEARING
Location: 19955
P lann ing
None.
7. PARKS
Director Brown stated there was a Parks tour scheduled for 5:45
8. PLANNING - Report by Representative
Commissioner Gniffke reported on matters
Commission meeting (as detailed in the minutes ofthat
A. Conditional Use Permit
Director Nielsen explained there were two
Excelsior Covenant Church RE rty, located
~. { J;' ^
structures (a 10- foot by 1 ~T~0BV hed ) was
Excelsior Covenant Ch~t~~, propo replace it
property was zoned RlJ~~}!I~ingle an. wo-Family
conditional uses in residehti~lr distJIi Mr.
\: .~.;!" i:: 0" 1: Ii 1:
(C.u.P.),i~~iljlt4!
'HllllliL
subj6~tlRmpertY was located between Excelsior Boulevard and Highway 7
land!lIUl"liireplacement building would be located in the same spot as
arlftifTIaterials of the building would be similar to the existing two-
o
t F
o.
on the northeast corner of the
The smaller of the two
of and Jim Turnquist, representing
a somewhat larger one (I O-foot by 18-foot). The
Accessory structures for churches were
had requested a conditional use permit
Zoning Code.
Nielsen
structure complied with requirements set forth in Zoning Code.
Nielsen
and cQU
i:1-fti
the stru
car garage
a.
building would be 20 feet from the east side of the property, 111
with the setback requirement.
b.
Despite being somewhat larger than the eXlst1l1g structure, the replacement
structure should fit into the same space with very little site alteration.
c.
The proposed building neither takes up existing parking spaces nor necessitates
additional parking.
Nielsen then stated that the Planning Commission had unanimously recommended approval of the
conditional use permit as requested.
SHORE WOOD CITY COUNCIL REGULAR MEETING
June 11,2007
Page 6 of 12
Woodruff moved, Wellens seconded, Approving a Conditional Use Permit for Accessory Building
for Excelsior Covenant Church, 1995 Excelsior Boulevard. Motion passed 5/0.
B. Zoning Text Amendment Regarding Pool Fences
Applicant:B1air and Sharon Bury
Location:28160 Boulder Bridge Drive
A. 2007-2028 CIP for Excelsior Fire District
for a text amendment
Director Nielsen's stated Blair Bury, the applicant, had withdrawn his
to the City's Zoning Code.
9. GENERAL/NEW BUSINESS
dllP;
jU'
Administrator Dawson stated that at its April 23, 2007 m~eting, Coyncil approved
Fire District (EFD) 2007 - 2028 Capital Improvemy1iI~IR~~gram (C1lfjl with the
IfttiI" 1,1:"
technology in 2008 and with a reduction of the capital tnl.H~~t~~fr~W!$b7,O,OOO to $1 in 2008. At
that same meeting there was Council consensus to reconsider~+Rnftblogy funding at a later date provided
it was provided with a plan that justified th~~f}lnding. 'lqllhh
t I ~: G [11;:,: ]1;: 1 ;_11::!i
Dawson then stated that following the above ~~ti~ fij~,EFD BoardiUijih~iiped the use of consultants to
conduct a needs assessment-type study to idelUkllijRL and imagl<<i{needs, probable costs, and a
schedule for improvements. Brand Networkil1\$.. (for:!~J;;fli,Y9..l\.it5ment) and Advanced Imaging
Solutions (for imaging equipiWtmMrovided anal~1i~(~~ntJ a pro i~~~Jlfschedule for improvements. Brand
networking identified $~,7~i$ij~,linli"mnputer impd~ements thf(~Ugh the end of 2008. AIS identified
alternatives ranging froml~7,900 - $l!f{J~OO for the pJt~hase of multi-function print/copy/fax equipment.
111\':ld "n' 'I
Dawson went on to ::~~~~~"ijl~ilP ~~ij~~lfl!~CUSSed thel~~bireports at its May 30, 2007, meeting. During
the discussion~?I~~?p:ember~lq"mme'riteHI~J}~tmrll~H~!i'key decisions needed to be made (e.g., the use of
notebook c~H1Piit~~$i~RtpiYi~desk'ib~jfiR:npute;~', theiti;ning of acquisitions, and whether the multi-function
imaging ,yRuipment shoUlmttyleasecflq>~Un\lrchased). Although the combined amount for the improvements
"'i'd,Y"l'l'!',
identifi~"l,ip the two repolitl$hW,as great~tllth~n the proposed $35,000 amount in the CIP for 2008, the
.i 'f r j {'. f_:~ .~. ", ,! ~__ ! t,\! , '; {' I J .' j'
Boardmel11"~1s thought that'itft~i $35,00!~ilwas appropriate, reasonable and justified. They noted the
challenge fM~llfifD staff and ~~~Tnselve's would be to refine the improvements identified for optimal
effectiveness WHkln that amounUIl
'illllllliL.1IW
Dawson related that't}.~i~o~n~iTequested that the Shorewood and Deephaven city councils consider their
actions again on the'p~~Jl>;@lsed 2007 - 2028 CIP, and to approve it as proposed with $35,000 for
technology and $170,00gllil capital transfers for 2008.
Excelsior
5,000 for
Councilmember Woodruff stated he found the costs identified in the Brand Networking report to be
excessive, and he thought the improvements should be spread out over several years. He commented
there were numerous operational items that must be fixed that were identified in the report; the changes
could be done for a small cost and would yield great benefits. He stated the costs were astounding for
multi-function print/copy/fax equipment alternatives identified in the AIS report. He then stated he would
not support the CIP that was originally proposed.
SHORE WOOD CITY COUNCIL REGULAR MEETING
June 11,2007
Page 7 of 12
Council member Callies questioned Councilmember Woodruff if he had attended the EFD Board meeting
to present his concerns. Woodruff stated he had documented his concerns and submitted them to
Administrator Dawson to present on his behalf. Dawson noted he submitted Woodruffs document to
Chief Gerber.
Councilmember Wellens commented that Administrator Dawson's cover memo stated "There was no
evaluation of the proper fit of imaging equipment and computer equipment." He then stated that from his
vantage point the reason for hiring a consultant was to "get a proper fit". He went on to state that
Dawson's cover memo also indicated a decision would need to be ma ~11}Mith regard to the use of
notebook computers versus desktop computers, yet the Brand Networ' P~~~6'rt stated that notebook
computers were not good substitutes for desktop computers on a longi!: basis. Dawson explained the
v"
EFD Board discussed the need for and the benefits of notebook cowiute computers could be
used in the emergency operations center). Dawson commentd1ll~hat reports had not been
combined due to time constraints. q
Mayor Lizee stated the most immediate ql\ystion Council was if it was willing to support
funding for technology improvements. Sh~'lt"f~f~tated the EFD the EFD Board as the
policy body for the EFD, and the Fire Chiefs lWd~l1!esRonsible for rto-day operations with input
from the Operating Committee and oversighllby tHe' B~.~r9.'. She quest.. ed if Council was willing to
place trust in the Fire Chief, the Operating C6\pmitt~~,I\a~~I~~ff,~~flrd to appropriately invest in the
necessary technology. She staJ~d.jt was not app;~ArjAt~for th~lm~~ber cities' councils to act as mini-
i;:~f:i:f!-:,l.~.y~_, -;;'''i~- -,;~
boards. She went on t9tlISl~atell~~lh?ecisions ha'd\l:been mad~f1with regard to specific technology
improvements; those detdiled decis'i1~l!\$lWOuld be maa~ at a future date.
ffiil1llllh!. \111I'llh;,.ri
Councilmember Turgeon s\ldt~~shei:~~~LL!B~~ not been~t~vided with enough information to understand
who used the co iIWi~~S andfdtlm"~tIY~~~~~~fHffltfflf~len stated she did not understand why the EFD a~d
the SLMP[)!~! ~~~~nil e a serv~rth~urrent firewall technology should allow a server to be shared whIle
maintai~in!b'estricted 'M&:q to infCitrort,ion. Mayor Lizee stated that in a document prepared by Chief
G~rb~nftijfl.distributed to jil, Ger~Htifl~dressed the ~easons cert~in technology could not be s.hared
wlthfithell~~~PD. Turgeon ,tyd the !JBrand Networkll1g report dId not address any of the Issues
identified 'Wii"l~~gard to usin:ll~arioustltechno.logy components, disaster recovery plans, data backup
needs, a web sli~ll~~c. She also \~t~ted future mall1tenance needs were not addressed. She went on to state
the AIS report i(f~i1~llfl\ed alterry~tlve solutions that would be suitable for the volume of copies made by
the City and she did;H~tlthinhltHe EFD produced that many copies.
Lizee
had not
Councilmember Wellens questioned why the
explained that four of the seven laptop computers
been installed yet.
nn Htp
{ I';; :i -.~
Councilmember Calliesrstated it was her understanding that the Councilmembers were not opposed to
including some amount of funding for technology improvements. In fact, based on some of the comments
made the technology costs could be greater to fund the cost for on-site IT support. She questioned if the
some Council members thought $35,000 was too much, then what was the right amount? She stated the
EFD Board had reviewed and discussed the reports, and again recommended the original proposed 2007
_ 2028 CIP for approval. She commented that the CIP was a planning budget; comprehensive plans
would be prepared as part of the justification for purchase process.
Callies moved, Approving the Excelsior Fire District 2007 - 2008 Capital Equipment Plan as
Amended to Include $25,000 for Technology in 2008.
SHOREWOOD CITY COUNCIL REGULAR MEETING
June 11, 2007
Page 8 of 12
Motion failed for lack of a second.
Councilmember Wellens stated it was not the amount of money requested for technology that was the
issue for him. He did not understand why the firefighters' would need remote access to their em ail via a
remote web page; the firefighters' were out of the building nearly all of the time; and they were
volunteers. Mayor Lizee stated the firefighters are on-site doing follow-up work on calls, training,
research, etc. They periodically do their personal work on site, but do so because they can provide a
benefit of quicker response and improved service to the District.
Councilmember Wellens stated he would
session scheduled for 6:30
questions.
Mayor Lizee suggested that the Councilmembers attend an EFD
P.M. on June 27, 2007, where they could ask for responses to their
Councilmember Callies again questioned what amount
CIP for technology in 2008. If $35,000 was unreasonable,
Councilmember Woodruff suggested $15,000 be
that amount would be adequate for 2008, and it should
that the $3,000 included in the draft 2008 operating
would equate to approximately three hours IT support each
There was ensuing discussion with regard to
member cities' councils appr~:n1'fRIt,he plans as
with the deletion of $35,QQPl!fMil~+R nology in
$170,000 to $155,000 ,inm008. It \\l ,suggested
legal counsel. If was"e1ar~IfIlM that i ~ CIP was
:, 1 j., f ,~,:i
2006 - 2027 CIP which wasl~~nrov
1tllml";
Councilmew~~tIWMll\~~I~l~~ed tIH~I~~, had highlighted the issue of what was the EFD
Board's t;~W'in the pro'dt:l$~jl4l\>>d whIUI~~& the role of the member cities' councils.
dlllmL itlllllllh'\lllliIIW;f
Well~ns'lill"}l~d, Woodruff s'RHpded, qpntinuing the Approval of the Excelsior Fire District 2007 -
2008 Capmillltguipment Plarl.'~~ Originally Proposed to the July 9, 2007, Council Meeting.
'\'111111. mil
Mayor Lizee rec6~fi~ded thrlltnotion be amended to require the City's Councilmembers to attend the
June 27, 2006, EFDlm~'9:rd,mork session meeting to address their concerns regarding the inclusion of
:{ ,: t { " {, - I ~, c: ,;
technology funding in tll~'WWP for 2008.
1:;'"
<t1f
Without objection of the seconder, the maker of the motion amended the motion to require the
Shorewood City Councilmembers attend the June 27, 2007, EFD Board work session.
2007 - 2028 CIP. Three
cities' councils approved the CIP
and with of the capital transfers from
was a need for legal opinion by the EFD's
the 2008 CIP would be the same as the
Motion passed 5/0.
B. Noise Regulations
Director Nielsen stated Councilmember Callies had asked staff to address the City's current regulations
relative to the control of noise; the impetus for the request was a resident's complaint regarding noises
SHOREWOOD CITY COUNCIL REGULAR MEETING
June 11,2007
Page 9 of 12
emanating from the use of landscape equipment on the golf course at the Minnetonka Country Club at
6:00 A.M. on a Sunday morning.
Nielsen explained that noise was regulated under two sections of the City Code - Section 501.05 Subd. 6.
(Nuisances) and Section 1201.03 Subd. 2.m. (Zoning). Both of those sections refer to Minnesota Code of
Rules 7030, which are the Minnesota Pollution Control Agency (MPCA) noise regulations. The MPCA
regulations deal primarily with decibel levels, and they set forth standards for daytime and nighttime
activity. The City applied the MPCA regulations when it receives complaints involving sustained levels
of noise.
Nielsen went on to
lawn mowers, leaf
determined the subject
generated had a
property development and
The City's standard
hours:
Nielsen then explained that the City attempted to control noise
construction activities through the land use and building
development agreement states that constructions hours are
Monday - Friday;
Saturday:
Sunday:
7:00 A.M. to 7:00 P.M.
8:00 AM. to 6:00 P.M.
No construction
Nielsen also explained there was no written code setting
policy. As a policy, enforcement had issue on
ordinance was not violated.
agreement with the SLMPD such that it
Often times the police stopping by was
contractors concerned about delayed permit
responding to the complaint
hours; the restrictions were a City
SLMPD did not issue tickets if an
well. The City had an
the City of problems.
activities. In other cases,
Staff was spending time
policy did not address "untimely" noises (e.g.
types of noises. In a recent complaint Staff
decibel levels, even though the noise being
discussed in the past, and Council decided not to codify the
so was that whatever regulations were adopted would
or businesses.
thought the topic of noise regulations warranted more discussion in
to place noise regulations and time restrictions on residents as
Administrator Dawson
versus its decibel level.
it could be more appropriate to regulate "untimely" noises by type of noise
There was ensuing discussion with regard to codifying nOIse regulations, and enforcement of the
regulations.
Councilmember Woodruff suggested the Planning Commission could consider this matter.
Councilmember Callies agreed with that suggestion. She commented that it was the repetitive situations
that were problematic.
SHOREWOOD CITY COUNCIL REGULAR MEETING
June 11,2007
Page 10 of 12
Councilmember Wellens suggested a request be published in the Shore Report asking residents to
voluntarily avoid doing activities that generate annoying noises on certain days of the week and during
specific times during summer hours. Mayor Lizee suggested that construction hours also be published as
a reminder.
There was consensus to publish a request 111 the Shore Report before requesting the Planning
Commission to consider this matter.
C. Work Sessions - Cablecasting
Council discussed the
consensus to take
Administrator Dawson stated in a Council work session held prior to
possibility of cablecasting Council work sessions. At that time
action on the item at this particular meeting.
I !1~
:.~~JH:!~.;"
Councilmember Callies stated she was not in favor of ci:}~lecasiing work e thought it was
appropriate to maintain some informality of discussio~'l~mbng CouQ.,cilmembers. tated Council
work sessions were noticed and the public was welcqrti~11~11\ttend. Shl1commented no tli' action was
taken at a work session. She also commented there wasii~~h ir~rtieQ,t to cablecastt gular Council
meetings or work sessions. She stated the expense for cablec~l \York sessions would probably not be
warranted based on the probable number
Councilmember Turgeon
work sessions. She
with better access to
of getting information to
t&~ssions would be the same as
1111dividuals doing the regular
Administrator Dawson explained the cost for
the cost for regular Council meetings if it
meetings.
was a between regular meetings and
what ever actions it could to provide residents
the cost. Cablecasting was another way
policy with regard to the public having access
historically been informal discussions, with the participants
and candidness of discussions that would likely be
She did not think the City needed to incur the additional
of work sessions was one way to use technology to better
considering. He stated a couple of individuals had asked why the work
stated that from his vantage point had individuals been able to view work
regard to Capital Improvement Plan discussions, residents may not have
attended the last work session to express concern with regard to the Amlee Road / Manitou Lane
/ Glen Road Street Rehabilitation Project that was being considered. He stated he thought it would be
beneficial to cablecast the work sessions for a minimal cost; it would minimize the inconvenience on
residents to have to attend the work sessions.
Councilmember Wellens stated residents could download the work session minutes off the City's web
site. Councilmember Wellens stated the minutes lose the interchange, and there was a timing issue for
their availability. Woodruff then stated having an audio and video of a discussion was much better than
having a summary ofthe discussion.
SHOREWOOD CITY COUNCIL REGULAR MEETING
June 11,2007
Page 11 ofl2
Council member Wellens stated at the Council work session held prior to this meeting he questioned if
the work sessions were video recorded would there continue to be a need for minutes. Attorney Keane
stated State Statute required that meeting minutes be kept and a video record was not a substitute.
Wellens then stated the cablecasting cost would be an additional expense for the benefit of a few
residents; it would not replace the need for a recording secretary.
Councilmember Callies stated she wanted to clarify that this discussion was not about access or lack of
access to Council discussions. The Council work sessions were open to and the minutes were
placed on the City's web site. She then stated people were less in discussions if
they were being video recorded for future viewing.
Work Sessions.
Woodruff moved, Turgeon seconded, Approving the
Motion failed 2/3, with Callies, Lizee and Wellens
10. ENGINEERINGfPUBLIC WORKS
A.
Authorization for Surcharge by
Facilities as part of the County Road 19
Electrical
Administrator Dawson stated this item
evening and there was Council consensus to
k session meeting earlier in the
mt1~ting.
I.if!
Woodruff moved, Wellens seconded,
for Undergrounding
5/0.
or Surcharge by Xcel Energy
meeting. Motion passed
11.
A.
EFD Board work session tentatively scheduled for June 13,
Budget. There was an SLMPD Coordinating Meeting
discuss the draft 2008 Operating Budget. There was an EFD
2007, to discuss the EFD 2008 budget with member cities'
attempts were being made to schedule a meeting of representatives
city administrators sometime during the next two weeks.
Engineer Landini that Staff would like to schedule another public information meeting with
residents to discuss the Amlee Road / Manitou Lane / Glen Road Street Rehabilitation Project that was
under consideration. He suggested July 16, 2007, or July 18,2007, as possible dates for the meeting.
There was Council consensus that Engineer Landini could select the date for the meeting.
B. Mayor & City Council
Mayor Lizee stated she had been co-chair for the Ali on the Lake Event held the past weekend. She then
stated the event was a tremendous success.
SHOREWOOD CITY COUNCIL REGULAR MEETING
June 11,2007
Page 12 of 12
Mayor Lizee recessed the meeting to an Executive Meeting at 8:55 P.M.
12. RECESS TO EXECUTIVE SESSION
A. 5795 Country Club Road
Mayor Lizee convened the executive session at 9:00 P.M. The City Council, the City Attorney, and the
City staff were present for the executive session.
Turgeon moved, Wellens
2007, at 9:13 P.M.
Regular Meeting of June 11,
The purpose of the executive session was to consider legal actions
of the City-owned property at 5795 Country Club Road.
The Executive Session was concluded at 9:12 P.M.
13. RECONVENE TO REGULAR CITY
The City Council reconvened in regular session at 9:
Mayor Lizee announced that the City
against the former lessee of the
14. ADJOURN
Christine Lizee, Mayor
PAYABLESAPPROVALS
For 06/25/2007 Council Meeting
C '0,/1'/"1 . .. ...
Prepared by: /: /k:.IL/1l! Date:
v - .. l' ;I
Michelle T. Nguyen(S? Accounting Clerk
Reviewed by: ~~-d>-'-/ Date:
Bonnie Burton, Fina ce Director
Date:
Approved by:
Crai
wson, City Administrator
PAYROLL APPROVALS
For 06/25/2007 Council Meeting
Date:
, Sf. Accounting Clerk
Date:
Approved by: Date:
Craig awson, City Administrator
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
DATE:
June 21, 2007
cc:
Mayor and Council Members
Jean Panchyshyn, Deputy Clerk ~
Craig W. Dawson, City Administrator/Clerk
TO:
FROM:
RE:
Staffing Item: Part-time, Temporary Office Assistant
The following staffing items are brought forward for City Council's approval:
Part-time, Temporary Office Assistant - Staff requests approval to hire Michael Radcliff-
Kapustka for the primary purpose of providing property file document scanning. Reference
checks were completed, and were favorable. A background check is in progress.
This temporary position is not eligible for benefits. The General Government/City Clerk budget
(Dept. 41400) has 700 hours budgeted for part-time scanning help. Approximately 620 hours
remains. It is expected that Mr. Radcliff-Kapustka will work up to 30 hours per week during the
remainder of summer, with reduced hours starting in the fall when he returns to college.
Recommended Action:
A motion approving the appointment ofMr. Michael Radcliff-Kapustka as a Temporary, Part-
time Office Assistant, contingent upon a favorable background check.
*'.
t . PRINTED ON RECYCLED PAPER
..,
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
FOR THE CONSTRUCTION OF AN ACCESSORY BUILDING AT THE EXCELSIOR
COVENANT CHURCH
WHEREAS, Excelsior Covenant Church (Applicant) proposes to construct a building at
19955 Excelsior Boulevard; and
WHEREAS, the property is legally described in Exhibit A, attached hereto and made a
part hereof; and
WHEREAS, the Shorewood Zoning Code allows churches and structures accessory
thereto by conditional use permit (C.u.P.) subject to certain conditions; and
WHEREAS, the request was reviewed by the City Planner and his recommendations
were duly set forth in a memorandum to the Planning Commission, Mayor and City Council,
dated 1 June 2007, which memorandum is on file at City Hall; and
WHEREAS, after required notice, a Public Hearing was held and the Applicant's
application reviewed by the Shorewood Planning Commission at its regular meeting on
5 June 2007, the minutes of which meeting are on file at City Hall; and
WHEREAS, the Applicant's request was considered by the City Council at its regular
meeting on 11 June 2007, at which time the Planner's memorandum, and the minutes of the
Planning Commission were reviewed and comments were heard by the Council from the City
staff.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The subject property contains approximately 7.6 acres ofland and is zoned R-2A,
Single and Two-family Residential.
2. Land uses and zoning surrounding the subject property are single-family and tWQ-
family residential, zoned R-IA and R-2A.
3. The proposed building is 15 feet in height, and contains 180 square feet of floor
area.
4. The proposed structure complies with building setbacks.
5. The proposed site plan for the facility will not result in any reduction of the
number of required parking spaces, nor will the new structure necessitate additional parking
spaces.
CONCLUSIONS
1. The proposed use of the property is consistent with the Shorewood
Comprehensive Plan.
2. The conditional use permit for the Excelsior Covenant Church is hereby granted.
3. The City Clerk shall provide the Applicant with a certified copy of this resolution
for purposes of recording with the Hennepin County Recorder.
4. This resolution must be recorded within 30 days of the Applicant's receipt of a
certified copy hereof.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 25th day of June, 2007.
ATTEST:
Christine Lizee, Mayor
Craig W. Dawson, City Administrator/Clerk
-2-
Legal Description:
"That part of Lots 29 and 30, Auditor's Subdivision Number One Hundred and Forty One (141),
Hennepin County, Minnesota, lying West of a line running from a point on the southerly line of
Lot 30, distance 618.2 feet northeasterly from the Southwest corner of Lot 30, to a point in the
center line of the Minneapolis and Glencoe Road, distance 560.4 feet easterly along said center
line from the West line of the Sout~east 1/4, Section 25, Township 117, Range 23, excepting
highways."
Exhibit A
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
Celebrating 50 Years + 1956 - 2006
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Public Works Director
FROM:
J ames Landini, City Engineer
i--
DATE:
June 21,2007
RE:
2006 Annual Report
Storm Water Pollution Prevention Program (SWPPP)
As part of the federal Clean Water Act, the City of Shorewood is required to obtain aN ational
Pollutant Discharge Elimination System (NPDES) permit. The City first received this permit in 2003,
at which time the City completed a Storm Water Pollution Prevention Program (SWPPP). Due to a
legal challenge, the Minnesota Pollution Control Agency (MPCA) has been required to make changes
to the 2003 permit.
As you may recall, we submitted our new application permit to MPCA prior to the June 1, 2006
deadline. The MPCA has reviewed the application, public review and comment was completed on
February 14, 2007, and we await issuance of the new permit. Until this process is completed and a
new permit is issued, the current permit will remain in effect. An annual report for 2006 must be
submitted to MPCA as a requirement of the old SWPPP. The deadline for this submittal is June 30,
2007.
Attachment 1 is the annual report for 2006, which is a standard form.
Recommendation
Staff recommends that the City Council approve the annual report for 2006, and direct staff to submit
the report before June 30, 2007 as required by MPCA.
#fI,
t . PRINTED ON RECYCLED PAPER
....
ANNUAL REPORT for 2006
MUNICIPAL SEPARATE STORM SEWER SYSTEMS (MS4s)
For Calendar Year 2006
Due June 30, 2007
USE OF TillS FORM IS MANDATORY By completing this Annual Report form, you are "providing the Minnesota
Pollution Control Agency (MPCA) with a summary of your status of compliance with permit conditions, including an
assessment of the appropriateness of your identified best management practices (BMPs) and progress towards achieving
your identified measurable goals for each of the minimum control measures" as required by the MS4 Permit.
Submit your annual report by June 30, 2007 to:
Minnesota Pollution Control Agency
Municipal Division
520 Lafayette Road North
St. Paul, MN 55155-4194
rf you would like to obtain an electronic copy of the MS4 Annual Report for 2006 form, please visit:
www.pca.state.nm.us/water/ stormwater/ stormwater- ms4 .html
rfyou have further questions, please contact one ofthese MPCA staff members (call toll-free 800-657-3864):
. Keith Cherryholmes 651-296-6945
. Joyce Cieluch 218-846-7387
. Scott Fox 651-296-9433
. Anna Kerr 651-297-5219
City of Shorewood
Name ofMS4
James Landini
Name of Contact Person
952-474-3236
Telephone (including area code)
5755 Country Club Rd.
Mailing Address
Shorewood
City
MN
State
55331
ZIP code
A. What is the current population of your MS4? 7400
B. Did you hold a public meeting for calendar year 2006 and discuss your Stormwater Pollution IZI Yes 0 No
Prevention Program (SWPPP)? [Part V.G.1.e]
C. What was the date of the public meeting? 03/12/2007
D. How many citizens attended specifically for stormwater (excluding board/council members and staff)? Q
E. Was the public meeting a stand-alone meeting for stormwater or was it combined with some other 0 Stand-alone
function such as a City Council meeting? IZI Combined
F. rfyou did not hold a public meeting on your SWPPP in 2006, explain why: na
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Page 1 of5
3/06
G. The permit requires each MS4 to implement a public education program to distribute educational materials to the
community or conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and
the steps that the public can take to reduce pollutants in stormwater runoff. [Part V.G.l.a] Please indicate which of
the following distribution methods you used. Indicate the number distributed in the spaces provided:
Number Number
Brochures Q Utility bill inserts Q
Newsletter Q Radio ads Q
Posters Q Television ads Q
Newspaper articles _ Other: _ -
Web site* na Other: _ -
*Ifyou use your Web site as a tool to distribute stormwater educational materials, indicate the number of hits to the
stormwater page in the space above (if available) and provide the URL reference here:
http://www.ci.shorewood.mn.us/Pages/Pworks/swppp.html
H. At what stage of development do you believe your stormwater education program currently is in? (Check the one that
most accurately reflects the current status of your education program as a whole.)
o Not started
o Research
o Development
r8J Implementation
o Program fully in place
I. Have you developed partnerships with other MS4s, watershed districts, local or state governments, 0 Yes r8J No
educational institutions, etc. to assist you in fulfilling the requirements for Minimum Control
Measure I? If yes, list those entities with which you have an agreement and describe the nature of the
agreement(s): _
A. During your public meeting, did you receive written and/or oral input on your SWPPP? [Part
V.G.2.b.I-3] Input must be considered prior to submittal of your annual report.
B. Did you create a record of comments and your response to comments/record of decision (ROD)?
C. Have you kept the ROD in accordance with the permit? [Part V.G.2.b]
D. Do you plan to incorporate any comments into your next SWPPP update? [Part V.G.2.c] If yes, list
items:
DYes r8J No
r8J Yes 0 No
r8J Yes 0 No
DYes r8J No
The permit requires each MS4 to develop, implement and enforce a program to detect and eliminate illicit discharges as
defined at 40 CFR 122.26(b )(2) into your SWPPP . You must also select and implement a program of appropriate BMPs
and measurable goals for this minimum control measure.
A. Have you completed the storm sewer system map in accordance with the requirements of the permit? r8J Yes DNo
If no, by what date do you expect to have it completed? _
The complete storm sewer system map must befinished by June 30,2008. [Part V.G.3.a]
B. Has an ordinance or other regulatory mechanism been adopted to prohibit illicit discharges or other 0 Yes r8J No
non-stormwater discharges from entering your system? If yes, provide the date the regulatory
mechanism was adopted: _' If no, provide an estimated date of adoption: -'
C. Have you developed a program for illicit discharge detection and elimination? r8J Yes 0 No
D. If yes, when do you expect that your program will be implemented? -
E. If no, by what date do you expect to have a program developed? -
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3/06
The permit requires that each MS4 develop, implement, and enforce a program to reduce pollutants in any stormwater
runoff to your small MS4 from construction activities within your jurisdiction that result in a land disturbance of greater
than or equal to one acre or less than one acre but is part of a common plan of development that will be one acre or
greater. [Part V.GA.]
A. Have you adopted an ordinance or other regulatory mechanism that regulates stot1:1iwater runoff
from construction activities that result inland disturbance of greater than or equal to one acre or
less than one acre which are a part of a common plan of development or sale that will ultimately
disturb one acre or more?
B. Does your regulatory mechanism require appropriate BMPs and pollution prevention
management measures? If yes, which of the following are included? (check all that apply):
D Temporary erosion controls
D Record keeping for rainfall and inspections
D Permanent erosion controls
D Waste controls for hazardous waste
D Waste controls for solid waste
D Dewatering and basin draining
D Regular inspections by site operators
D Site plan submittal including erosion and sediment control BMPs
D BMP maintenance
IZI Site plan review and approval prior to activity on site
D Permanent stormwater management facility approval
D Other: _
C. Does your regulatory mechanism have sanctions included to ensure compliance, including an
enforcement component? If yes, which of the following actions does your MS4 use? (Check all
that apply):
D Verbal warnings
D Written warnings
D Stop-work orders
D Fines
D Forfeit of security bond money
IZI Withholding of certificate of occupancy
Other: Watershed District
IZI Yes D No
IZI Yes D No
IZI Yes D No
The permit requires each MS4 to develop, implement, and enforce a program to address stormwater runoff from new
development and redevelopment projects within your jurisdiction that disturb greater than or equal to one acre, including
projects less than one acre that are part of a larger common plan of development or sale that discharge into your small
MS4. Your program must ensure that controls are in place that would prevent or reduce water quality impacts. You must
also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure.
A. Have you developed and implemented strategies which include requirements for a combination of IZI Yes D No
structural and/or non-structural BMP appropriate for your community?
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3/06
B. Is an ordinance or other regulatory mechanism currently in place to address post-construction
runoff from new development and redevelopment projects to the extent allowable under law? If
yes, provide the date the regulatory mechanism was adopted: 04/03. Ifno, provide an estimated
date of adoption: _'
C. Is a plan in place to ensure adequate long-term operation and maintenance ofBMP installed as a
result of these requirements?
D. Do you feel long-term operation and maintenance of stormwater management is adequately
funded?
[gI Yes 0 No
DYes [gI No
DYes [gI No
The permit requires each MS4 to develop and implement an operation and maintenance program that includes a training
component and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations. Your program
must include employee training to prevent and reduce stormwater pollution from activities such as park and open space
maintenance, fleet and building maintenance, new construction and land disturbances, and stormwater system
maintenance.
A. Do you have an operation and maintenance program currently in place?
B. Does your program contain an employee training component?
[gI Yes 0 No
DYes [gI No
C. Indicate the total number of structural pollution control devices (manholes, grit chambers, sumps, floatable skimmers,
etc) within your MS4, how many were inspected, and calculate the percentage:
Total Number Number Inspected Percentage
Structural Pollution Control Devices 2 1 50
D. As a result of your inspections, did you repair, replace, or maintain any structural pollution control 0 Yes [gI No
devices?
E. For each BMP below, indicate the total number within your MS4, how many of each BMP type
were inspected, and calculate the percentage:
BMP Type Total Number
Outfalls 1359
Sediment Basins 39
Ponds 21
TOTAL 1419
Number Inspected
272
8
4
284
Percentage
20
20
20
20
The permit requires that any MS4 with a discharge to a Water of the State that appears on the current
U.S. EPA approved list of impaired waters under Section303(d) of the Clean Water Act review whether
changes to your SWPPP may be warranted to reduce the impact of your discharge [N.D]
A. Have you identified all impaired waters within your jurisdiction, based on the most recent 303(d)
listing, which receive stormwater discharge from your MS4?
Check here if your MS4 has no impaired waters: 0
B. Do you have a process in place to identify and update the list of impaired waters which receive
discharges from your MS4 as new waters are added to the 303(d) list?
C. Have you determined that any stormwater discharges from your MS4 are negatively impacting any
impaired water(s); therefore, warranting that a revision to your SWPPP to address this issue?
Check here if your MS4 has no impaired waters: 0
wq-strm4-06
Page 4 of 5
[gI Yes 0 No
DYes [gI No
DYes [gI No
3/06
D. Provide the following information of the individual responsible for conducting the review of
discharges to impaired waters and any associated BMP modifications:
Name: James Landini
Title: City Engineer
Phone: 952-474-3236
Email: ilandini@ci.shorewood.mn.us
E. Did you make a change to any identified BMPs or measurable goals that were submitted with your
permit application? [Part V.G.6.b.l] If yes, explain:_
DYes [glNo
F. Briefly list the BMPs using their unique identification numbers you used in your SWPPP or any measurable goals that
will be changed in your updated SWPPP, and why they have changed: (Attach a separate sheet ifnecessary) na
G.
[glYesDNo
The person with overall administrative responsibility for SWPPP implementation must sign the annual report. This person
must be duly authorized and should be the person who signed the MS4 permit application or a successor.
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in
accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information
submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible
for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and
complete (Minn. R. 7001.0070). I am aware that there are significant penalties for submitting false information, including
the possibility of fine and imprisonment (Minn. R. 7001.0540).
x~__~
Authorized Signature (This person must be duly authorized
to sign the annual report for the MS4)
6~- ~ I ~ () 00 7
Date
Landini
Last Name
5755 Country Club Road
Mailing Address
Shorewood
City
952-474-3236
Telephone (include area code)
James
First Name
City Engineer
Title
~ 55331
State ZIP code
jlandini@ci.shorewood.mn.us
E-mail Address
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3/06
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
TO: Mayor and City Council
Craig W. Dawson, City Administrator
FROM: James Landini, City Engineer 9
DATE: June 21,2007
SUBJECT: Setting Date for Public Information Meeting - Amlee Rd., Manitou Lane and
Glen Rd.
Staff recommends that a public information meeting be scheduled for Wednesday, July 18, 2007,
from 7:00 p.m. to 8:30 p.m., at the Shorewood City Council Chambers to discuss infrastructure
improvements. Notices will be sent to all residents on and around the subject roadways, in
addition to posting the date on the City's web site.
COUNCIL ACTION
Staff recommends a motion be made to establish the Public Information Meeting on July 18,
20077:00 p.m..
*'''
t . PRINTED ON RECYCLED PAPER
..,
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us' cityhall@cLshorewood.mn.us
June 18, 2007
Dear Resident:
The Shorewood City Council will be holding an Open House to receive public comments for
improvements being considered to Glen Rd., Amlee Road and Manitou Lane. This Open House
will be conducted on Wednesday, July 18th, from 7:00 PM to 8:00 PM at Shorewood City
Hall, located at 5755 Country Club Road.
Currently under consideration is the reconstruction of Glen Rd., Amlee Road and Manitou Lane.
This concept is certainly dependent upon comments by the residents of the area and further
design investigation.
Under current City policy, anytime that a roadway is to be reconstructed, the City Council has
directed that the residents of the impacted area be surveyed to determine the level of interest for
municipal water. This prevents roadways from being reconstructed, only to be destroyed by a
watermain proj ect later on. Current survey results can be located at
http://www.ci.shorewood.mn.us/Pages/CityHall/proj ects.html.
The comments provided from residents along the project are vital to the overall completion of
the design for improvement project. Therefore, the City is requesting your input on these issues.
Residents can indicate their desires regarding water or the roadway project by any of the
following communication methods:
. Attend the open house on July 18
. Fill out the attached comment sheet and mail to or drop it off at Shorewood City Hall,
5755 Country Club Road, 55331.
. E-mail commentstocityhall@ci.shorewood.mn.us
. Leave a voice mail comment on the 24-hour Shoreline at (952) 474-3236, Ext. 1.
. Fax (952) 474-0128
Again, your comments are vital to the overall completion of the project. We look forward to
hearing from you. If you have any questions, please call City Hall at (952) 474-3236.
Thank you
City of Shorewood
~~
James Landini, P.E.
City Engineer
*'.
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..,
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@ci.shorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, P.E., Director of Public Works
FROM:
James Landini, P.E., City Engineer
DATE:
June 21, 2007
RE:
Private use of Public Drainage and Utility Easement
5635 Fairway Drive
Mr. Putnam and Ms. Gallagher of 5635 Fairway Drive have requested the City of
Shorewood for permission to construct a sump pump discharge pipe, at their cost, within
the Public Drainage and Utility Easement that encumbrances 5655 Fairway Drive. The
discharge pipe would convey sump pump discharge to the pond south of 5655 Fairway
Drive. Currently they are discharging their sump pump overland to their southeast
property comer, which results in standing water on 5655 Fairway Drive. The current
overland conveyance does not have a sufficient drop in elevation to convey the runoff.
1. The goal of Country Club Meadows development was to direct runoff and sump
pump discharge south.
2. Discharging the sump pump pipe south benefits the residents of 5635 Fairway
Drive, the City of Shorewood, and 5655 Fairway Drive.
3. Mr. Putnam and Ms. Gallagher have requested this use.
Recommendation
Staff recommends that the City Council approve a motion authorizing a private sump
pump discharge pipe be constructed and used by Mr. Putnam and Ms. Gallagher, at their
cost, within the Public Drainage and Utility Easement on 5655 Fairway Drive.
*'.
t . PRINTED ON RECYCLED PAPER
..,
'1 ~
..)i
06/20/2007 WED 14: 26 FAX 952 742 6349 Cargill Inc
1lI001/OOl
Putnam, Chris. Chris Putnam@cargill.com
Subject:
Private Use of Public Drainage and Utility Easement - 5635 Fairway Drive
Mr. Landini,
As we discussed, my wife Eva Gallagher and I request that the City of Shorewood authorize us to construct a sump pump
discharge pipe within the Public Drainage and Utility Easement that encumbrances 5655 Fairway Drive for the purpose of
~:~a;:;:;:e pond south of 5655 Fai~ay Drive Thank you.
~ pu~n~--
5635 Fairway Drive
Shorewood, MN 55331
952/240-2395 (cell)
952/380-3499 (home)
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
MEMORANDUM
DA TE:
TO:
FROM:
cc:
SUBJECT:
June 21, 2007
Honorable Mayor and Members of the City Council
Bonnie Burton, Finance Director/Treasurer ~~u
Craig Dawson, City Administrator
Comprehensive Annual Financial Report (CAFR)
For the year ended December 31, 2006
The City of Shorewood Comprehensive Annual Financial Report (CAFR) for the year ended
December 31,2006 was distributed last week for your review. The CAFR document reports
the year's financial activity and the financial status of the City at year-end. Also included
with the report was the Management Letter (the twenty-five page document dated April 5,
2007) and the Minnesota Legal Compliance letter.
Mr. Andrew Berg, CPA, with the independent audit firm of Abdo, Eick & Meyers, will make
a presentation about the annual audit of the City's financial activities for the period ending
December 31,2006, at the June 25, 2007 City Council meeting.
Following the presentation, the City Council is requested to accept and approve the 2006
Certified Annual Financial Report (CAFR) by simple motion.
#'"
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...,
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
21 June 2007
RE:
Application Fee - Sketch Plan Review
FILE NO.
405(Subdivision Code)
When our current Subdivision Code was adopted a couple of years ago, a process was
established for sketch plan review of development requests. Developers are allowed
to submit basis information relative to their plans for subdividing property. City staff
is able to identify potential issues or code requirements that need to be addressed in a
more formal preliminary/final plat process. The result is that the applicant spends less
time and money in the platting process.
When the code was adopted, no application fee was established to offset the City's
expense (primarily staff time) in conducting the sketch plan review. Historically,
Shorewood has passed development-related expense on to the developer. In keeping
with that policy, staff is recommending that the City's fee schedule be amended,
establishing an application fee for sketch plan review. As with other land use fees, we
suggest that the amount be adequate to cover the "typical" application. In the case of
sketch plan review it would be common to spend the following amount of time:
. Initial meeting with applicant - 1 hr.
. Site inspection - 1 hr.
. Meet with other staff - 1 hr.
. Prepare staff report/letter - 2 hrs.
Senior staffloaded labor rates are in the range of $55-60. Staff recommends that the
fee be set at $200. In the event the expense exceeds the fee, the application form
states that when the developer signs the application, he/she agrees to cover the City's
expense in processing the application.
Q<f>
f ~ PRINTED ON RECYCLED PAPER
Ill'"
Memorandum
Re: Fees - Sketch Plan Review
21 June 2007
State law requires that fees associated with land use applications, must be subject to a
public hearing, which has been scheduled for next Monday's Council meeting. Since
I am on vacation next week and will not be at the meeting, I am forwarding this
memo bye-mail in case Council members have questions relative to staffs
recommendation. Feel free to contact me at home by phone or e-mail. My home e-
mail is abinielsen@comcast.net. No action needs to be taken Monday night. The
actual amendments/updates to the fee schedule are on the agenda for 9 July.
Cc: Craig Dawson
Tim Keane
J ames Landini
Larry Brown
Bonnie Burton
-2
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@ci.shorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Public Works Director
FROM:
J ames Landini, City Engineer
DATE:
June 21,2007
RE: 5615 & 5635 Fairway Drive Easement Vacation
Mr. and Mrs. Gutierrez of 5615 Fairway Drive and Mr. Putnam & Ms. Gallagher of 5635 Fairway
Drive have requested the City of Shorewood to vacate the drainage and utility easement within their
former lot boundaries. The lots have had minor subdivisions with new drainage and utility easements
placed along the perimeter of the new lot boundaries as required by zoning ordinances. The City
Council adopted the minor subdivision under resolution 05-089.
The requested easement vacations are the existing easements located in the middle of their yard.
Drainage calculations were requested to ensure the proposed development and future development
would not increase rates of runoff to the neighboring downstream properties on Glen Road and
Harding Lane. These neighboring properties receive drainage from Fairway Drive properties by
overland flow or underground pipes. Current proposed development includes grading and an artificial
turf sport court.
Drainage calculations have been submitted and will need revisions.
Recommendation
Staff recommends that the City Council approve the attached resolution vacating the drainage and
utility easement contingent upon improvements per drainage calculations approved by the City
Engineer.
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CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION APPROVING EASEMENT VACATION
AT 5615 & 5635 FAIRWAY DRIVE
WHEREAS, Notice of Public Hearing on the proposed vacation of certain
drainage and utility easements on 5615 & 5635 Fairway Drive in the City of Shore wood,
Hennepin County, Minnesota, was properly posted and published in the
Exce1siorlShorewood edition of the SUN SAILOR NEWSPAPER on the 14th and 21st
day of June, 2007, and
WHEREAS, the Council of the City Shorewood heard all interested parties on
the question of vacation at a Public Hearing on the 25th day of June, 2007, in the Council
Chambers at the City Hall.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota, that the drainage and utility easements described in Exhibit A,
attached hereto and made a part hereof, be and hereby are vacated contingent upon
improvements per drainage calculations approved by the City Engineer.
BE IT FURTHER RESOLVED, that the City Clerk is directed to notify the
County Offices in accordance with Minnesota Statutes.
ADOPTED BY WE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 25th day of June, 2007.
Christine Lizee, Mayor
ATTEST:
Craig W. Dawson, City Administrator/Clerk
REceiVED
JUN. 0>4 Z007
CITY OF SHOREWOOD
December 28, 2005
City of Shorewood City Council
c/o Brad Neilson
City Planner
Shorewood City Hall
5755 Country Club Road
Shore,vood,N~ 55331
Dear City Council:
We respectfully request dle City of Shorewood to vacate the original drainage easements located on what was
dle back property line of the following 2 properties:
(1) 5615 Fairway Drive, Shorewood, N~ 55331, Lot 7, Block 1, Country Club Meadows, Hennepin
County, Minnesota
(2) 5635 Fairway Drive, Shorewood, rAN 55331, Lot 8, Block 1, Country Club Meadows, Hennepin
County, Minnesota.
As the City is aware, new drainage easements were granted to the City on dle new back property lines in
connection with the minor subdivision of the adjacent Ohland property, and the conveyance of a portion of
the Ohland property to Gutierrez and Putnam.
Below are the legal descriptions of the original drainage easements that we wish to have vacated:
Gutierrez Original Drainage Easement:
The East 40 feet of Lot 7. Block 1, Country Club Gardens
Putnam Original Drainage Easement:
The East 40 feet of Lot 8. Block 1, Country Club Gardens
Both Gutierrez and Putnams have granted new easements over dle new Easterly 40 feet of dleir new, expanded
lots. These old easements are now in dle middle of dleir back yard and serve no purpose.
-2
January 25, 2006
Regards,
:;?1tr:.f1t- i~~~
Ro~~t & k;,~n cg.errez (/
EASEMENTS TO BE VACATED
Drainage and Utility Easements located as follows:
1. The East 40 feet of Lot 7, Block 1, Country Club Meadows, except the North 10 feet of the
East 40 feet.
2. That part of Lot 7, Block 1, Country Club Meadows, that was dedicated as a utility and
drainage easement in the plat of Country Club Meadows, which is enclosed by a line described
as follows:
Beginning at the most Northerly corner of Lot 8, Block 1, Country Club Meadows, thence South
01 degree 43 minutes 54 seconds East, assumed bearing, along the East line of Lot 8, a distance
of 29.14 feet, to the North line of the utility and drainage easement conveyed to the City of
Shorewood by Deed filed October 20, 2005 as Document No. 4177785; thence in a bearing of
West along the Northerly line of the said easement, into Lot 7, to the Northwest line of the 10
foot utility and drainage easement dedicated in the plat of Country Club Meadows, which adjoins
and is Northwesterly of the Southeast line of said Lot 7; thence North 55 degrees 13 minutes 48
seconds East along the North line of the said Easement, to the East 40 feet of said Lot 7, thence
South along the West line of the East 40 feet of said Lot 7 to the Southwest line of said Lot 7,
and the line there terminating.
3. The East 40 feet of Lot 8, Block 1, Country Club Meadows, except the South 10 feet of the
East 40 feet, and except that part of Lot 8 which was conveyed to the City of Shorewood for a
utility and drainage easement by Deed dated October 20,2005 as Document No. 4177785 which
is described as 10 feet North and South of a line described as:
Commencing at the most Northerly corner of Lot 8; thence South 01 degree 43 minutes 54
seconds East, assumed bearing, along the East line of Lot 8, a distance of 39.14 feet to the point
of beginning of the line to be described; thence on a bearing of West, 57.54 feet to the Northwest
line of said Lot 8, where said line terminates.
Exhibit A
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
20 June 2007
RE:
Bowman Court - Proposed Street Vacation
FILE NO.
Streets (Bowman Court)
In May, the City Council approved the final plat for Bowman 3rd Addition, a
subdivision creating three new lots in Deephaven that would be accessed from Manor
Road in Shorewood. Since the new road serving the Deephaven lots is to be privately
owned and maintained, the plat included a vacation of the public right-of-way
previously platted as Bowman Court. Vacation of public right-of-way requires that
the Council conduct a public hearing, which has been scheduled for Monday night.
Staff recommends the vacation, subject to the resolution (attached) being recorded
contemporaneously with the final plat for Bowman 3rd Addition. .
Cc: Craig Dawson
Tim Keane
J ames Landini
Larry Brown
Mark Kawell
Q'b
ii' 'b PRINTED ON RECYCLED PAPER
....
CITY OF SHOREWOOD
RESOLUTION NO.
RESOLUTION VACATING BOWMAN COURT
WHEREAS, Notice of Public Hearing on the proposed vacation of the public right-of-
way for Bowman Court in the City of Shorewood, Hennepin County, Minnesota, was published
in the ExcelsiorlShorewood edition of the SUN-SAILOR NEWSPAPER on the 14th and 21 st
days of June, 2007, and in the the LAKER NEWSPAPER on the 16th and 23rd days of June,
2007; and
WHEREAS, said Notice of Public Hearing was posted in three (3) locations in the City
of Shorewood; and
WHEREAS, the Council of the City of Shorewood heard all interested parties on the
question of vacation at a Public Hearing on the 25th day of June, 2007, in the Council Chambers
at the City Hall.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota, that the public right-of-way legally described as Bowman Court, be and
hereby is vacated.
BE IT FURTHER RESOLVED, that the City Clerk is directed to notify the County
Offices in accordance with Minnesota Statutes.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 25th
day of June 2007.
CHRISTINE LIZEE, MAYOR
ATTEST:
CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us . cityhall@cLshorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
21 June 2007
RE:
Scherber - Appeal Zoning Violation Notice
FILE NO.
Property (5080 Shady Island Trail)
Our office received a resident complaint, alleging that the above-referenced property
owner had added fill and paved his driveway over his property line onto an adjoining
residential lot. The vacant lot (see Exhibit A) is owned by the Shady Hills
Homeowner's Association. The complaint also cited a small utility building and
various construction materials that had accumulated on the property over the years,
and that a large boat and trailer occupies the newly enlarged driveway. Upon
inspection of the subject property, the complaint was found to be accurate.
A zoning violation notice was sent to the Thomas and Patricia Scherber (see Exhibit
B, attached). The same notice was sent to Shady Island HOA, since it is the owner of
the vacant lot and ultimately responsible for it. Mr. Scherber's attorney, Greg Lang,
has appealed for additional time (see Exhibit C), suggesting that his client may have a
claim for adverse possession. His appeal does not specify how much time he needs.
Since then, Mr. Scherber has contacted our office by telephone, indicating that he may
request a variance to allow his driveway to extend up to the property line, instead of
the five feet that is required. Presumably, the other elements ofthe violation would
be corrected.
With respect to adverse possession, I have spoken with the City Attorney about it, and
we are in agreement that any extension of the deadline should stipulate that the
property owner will bring their adverse possession claim within 30 days. Further, the
case must be resolved within six months. It is understood that the court may take
*'.
t . PRINTED ON RECYCLED PAPER
..,
#7A.
Memorandum
Re: Scherber Appeal
21 June 2007
longer than that to resolve the matter, in which case the owner should apply for an
extension before the six month deadline expires.
If the Scherbers decide to apply for a variance, the deadline extension should be
conditioned upon them submitting a complete application, including an up-to-date
survey, by 13 July. This will allow the matter to be placed on the 7 August Planning
Commission agenda. The Council would then consider the variance application at its
27 August meeting.
Failure to comply with these extended deadlines should result in the matter being
turned over to the City Attorney for legal action, without further notice.
Cc: Craig Dawson
Tim Keane
Steve Mayeron
Patti Helgesen
Thomas and Patricia Scherber
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Exhibit A
SITE LOCATION
Scherber Zomng V 101ation
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us' cityhall@ci.shorewood.mn.us
Celebrating 50 Years · 1956 - 2006
25 May 2007
Thomas and Patricia Scherber
5080 Shady Island Trail
Shorewood, MN 55364
Re: Zoning Violations - 5080 Shady Island Trail and adjacent Association property
P.I.D. Nos.: 30-117-23-13-0015 and 0009
Dear Mr. and Mrs. Scherber:
Our office has received complaints alleging that a shed, boat and trailer, and other material is
being stored upon the above-referenced property in violation of Shorewood's City Code. The
items cited below all appear to be on "Shady Island Association" property, which is a separate
vacant parcel adjacent to your front lot line. Upon inspection of the property we found the
following Code violations:
.8' x 12' shed
. Boat, Lic# lVlN 3167GR, on Trailer, Lic# CMT 06090 (Feb'08)
(The above listed items are in violation of Code Sections 1201.03, Subd. 2.d.(3) AND
Section 1201.12, Subd. 3.)
. Wood; screen door; window screens; gas cans; blocks; sign frame; pails; trash cans;
tarps; shingles; similar miscellaneous. (see City Code Chapter 501, "Notice to Remove",
enclosed as separate notice)
Incidental findings include:
. Bituminous and Class 5 material driveway/parking surface encroaching onto
Association Property
Storage of vehicles, equipment and other items is an accessory use of property. In residential
zoning districts, such use is incidental to residence upon it and therefore not permitted on vacant
land, with or without the permission of the landowner(s).
Driveway surfaces are subject to a 5-foot setback measured from the lot line - within the
property they serve.
Exhibit B
rf/V<J PRImED ON RECYCLE ZONING VIOLATION NOTICE
ClC7
Thomas and Patricia Scherber
25 May 2007
page two
This is to advise you that the use of the above-referenced property is in violation of Shorewood
zoning regulations and that the violations must be corrected immediately. The property will be
inspected for compliance on or about 6 June 2007. Any violation found to exist at that time will
be referred to the City Attomey for further legal action. If you wish to appeal this matter to the
City Council, you must do so, in writing, before 6 June 2007.
If you have any questions relative to this matter, please do not hesitate to call me.
CITY OF SHOREWOOD
/1 . "'./) - ,
~.4(e61l1 r-eil-a<V
Bradley J. Nielsen
Planning Director
BJN:ph
cc: Tim Keane
Joe Pazandak
Shady Island Assoc.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128 . www.cLshorewood.mn.us . cityhall@cLshorewood.mn.us
Celebrating 50 Years. 1956 - 2006
DATE: 25 May 2007
TO: Thomas and Patricia Scherber
5080 Shady Island Trail
Shorewood, MN 55364
PROPERTY LOCATION: Shady Island Association common property
PROPERTY IDENTIFICATION NO.: 33-117-23-13-0009
NOTICE TO REMOVE
Offensive and Unhealthy Substances
NOTICE IS HEREBY GWEN that there exists a condition on the above referenced property
which is in violation of Chapter 501, Section 501.05, Subd. 9 of the Shorewood City Code, a
copy of which Section is enclosed. The offensive matter to be removed from the property
includes, but is not limited to the following:
Wood; screen door; window screens; gas cans; blocks; sign frame; pails; trash cans;
tarps; shingles; similar miscellaneous.
You are hereby required to remove the above-described matter and any other offensive matter
located on the property and in violation of Chapter 501, Section 501.05 within ten (10) days from
the date hereof. In the alternative, you may file a written notice of appeal at the Shorewood City
Hall within ten (10) days, in which case your appeal will be set for hearing at the next regularly
scheduled meeting of the City Council.
If you do not respond to this Notice within ten (10) days, the City shall take whatever legal action
as may be necessary to have the offensive matter removed. The costs incurred by the City for
such removal shall be charged to the property owner and become a lien against the property.
*** PLEASE GIVE THIS MATTER YOUR IMMEDIATE ATTENTION ***
BY ORDER OF THE SHOREWOOD CITY COUNCIL
(J'iJ
i/",.;> PRINTED ON RECYCLED PAPER
Page 1 of 1
Brad Nielsen
From: Brad Nielsen [bnielsen@cLshorewood.mn.us]
Sent: Thursday, June 07, 2007 11 :09 AM
To: 'greg lang'
Cc: 'tim.keane@leonard.com'
Subject: RE: 5080 Shady Island Trail
Mr. Lang,
Your request for an extension of time will be considered at the City Council's 25 June meeting. No
further legal action will be taken until after the Council considers your request. We will send a copy of
the agenda for that meeting to you and the Scherbers in advance of the meeting. In the mean time, it
would be useful to know how long your adverse possession action may take.
Brad Nielsen
~~~~~~~~___~~_~m_~__,___~,,,~_~~~__~-:_...,.,...~,._~.___~~^~~m~",C"~__~,,~_~~__~_,_m__'~
From: greg lang [mailto:greg@langlawoffice.com]
Sent: Wednesday, June 06, 2007 3:59 PM
To: Brad Nielsen
Cc: t.p.scherber@aol.com
Subject: 5080 Shady Island Trail
Mr. Nielsen:
As you will recall, I represent Mr. Thomas Scherber, owner of the above property. You and I discussed driveway
setback and shed location issues concerning Mr. Scherber's land. Mr. Scherber advised me that the driveway
has been located within the setback from the time it was constructed in 1976 and that the shed has been in its
present location for many years. Moving the shed and driveway would be a hardship for Mr. Scherber. It
appears that Mr. Scherber may have a claim for the land in question under the law of adverse possession.
You advised that you would telephone me after you further researched the matter. I look forward to your call.
On behalf of my client, I respectfully request an extension of time to address these issues. Thank you for your
cooperation.
greg lang
Exhibit C
SCHERBER APPEAL
VIa E- mall
6/7/2007
Certi ficate of Survey
for Vern G. Zeller
in Lot 5, Shady Island
Hennepin County, Minnesota
. ':S;;; .;trr:i', !,tliy
,dr., J L/Cj (/' 1>1 ~
I hereby certify that this is a true and correct r~presentationl6f a survey of the bounrn-
nies of Lot5,.SHADY .I:SLf,ND,E)(yEPT ,t)1,e Northwester.ly .8.00 feet thereof. and also EXCEPT that
part of said Lot .5.,descri-bed .as..,foJlows: . -. '. _ ." ......
Beginning..:.at.a :point'on::.theSouthwesterlyUne of said L.ot 5, distant 16.00 feet
Southeasterly .from th~mos~Westerly corner of said Lot 5; thence Northwesterly
along said South~esterly lin~io an i~tersection with the Southeasterly line
of the Northwesterly 8.00 feet of said Lot 5; thence Northeasterly along said
Southeasterly line of the Northwesterly '8.00 feet a distance of 131.67 feet;
thence Southwesterly to the point of beginning, according to the plat thereof
o~ file orof:record in the office of the County Recorder, Henneoin County,
MInnesota, ..' , . . . .
and the location of one'existi~g ~uilding thereon. It does not purport t6show other
improvements or encroachments.
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COFFIN & GRONBERG, INC.
Mark S.Gror
Enqineers ar
Long Lake, r
Exhibt D
PROPERTY SURVEY
VIOlatIOns Illustrated
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD' SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.cLshorewood.mn.us . cityhall@ci.shorewood.mn.us
MEMORANDUM
DATE:
June 21, 2007
TO:
Mayor and Council Members
FROM:
Craig W. Dawson, City Administrator/Clerk
RE:
Park Commission Appointments
In March, 2007, Council interviewed three candidates for one open seat on the Park Commission.
One of these three candidates was appointed to fill the open seat.
Recently, Park Commissioner John Moonen submitted his resignation from the Park Commission.
Council may consider appointing one of the remaining two candidates who applied in March, to fill
this recent vacancy.
. Travis DeMers, 24185 Wood Drive
. Steve Quillian, 5795 Brentridge Drive
A copy of each candidate's letter of interest is attached. The term to be filled goes through February,
2008.
A resolution making the Park Commission appointment for the term ending February 29, 2008, is
provided for Council's consideration.
Council Action
Should an appointment be made at tonight's meeting, a motion to adopt a Resolution making the
Park Commission appointment is in order.
*'.
t . PRINTED ON RECYCLED PAPER
....
CITY OF SHOREWOOD
RESOLUTION NO. 07-
A RESOLUTION MAKING PARK COMMISSION APPOINTMENTS
WHEREAS, the City of Shorewood has advertised for Shorewood residents to apply to
serve on the Park Commission;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of
Shorewood hereby makes the following appointments to the Park Commission effective June 25,
2007, with the term expiration as indicated:
Park Commission:
Member
Term
1.
February 29, 2008
Said appointments complete the seven member Park Commission which consists of the
following additional members:
Member Term
2. Jeremy Norman February 29, 2008
3. Howard Young February 28, 2009
4. Robert Hensley February 28, 2009
5. Sue Davis February 28,2010
6. Josh Trent February 28,2010
7. Paul Alegi February 29, 2010
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 25th
day of June, 2007.
ATTEST:
Christine Lizee, Mayor
Craig W. Dawson, City Administrator/Clerk
I am interested in the position, can you tell me about it. I am sure I am more than qualified.
Travis DeMers
Shorewood Resident
_.. 0""\ r-I""'t..... -----
see attached resume
.....~_=,'~.____.,_,_'"~_...M..__~~"._.....__._..__~~.~..._."...__'_"U"_._~___.,,_.._...,_-.._._,_.___,_'_..""_'_^~"_''-,.---'-~--'"-'-"-,,
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AOL now offers free email to everyone. Find out more about what's free from AOL at AQI."cQm.
3/14/2007
~B,
Travis G. DeMers
24185 Wood Drive
Shorewood, MN 55331
OBJECTIVE
A rewarding position with a modern, innovative company utilizing my business,
technical, training, investment, property development and entrepreneurial experiences.
EXPERIENCE
Present
Edina Realty REAL TOR@
2/93 - 9/06 Jacks Telecom/UNATEL (owner/founder) Phoenix, AZ (Sold office)
· All phase of running a Voice and Data company
· Providing training to new Telecom technicians and cable installers
· Meeting with customers, designing their phone and voice mail systems
· Telecom equipment repair and refurbishing
· Daily business office operations accounts payable and receivable
· Maintaining and servicing high-profile government accounts
· Onsite and remote customer training and instruction (individual and classroom)
· Experienced voice and data telecom technician
· Scheduling installations and service requests
· Trade show planning, setup and execution
· AT&T, Lucent, Avaya, Toshiba, 3com, Nortel, Intertel, TIE, NEC, Nitsuko, Atlas,
V odavi, Bogen, Viking, Valcom, Music on Hold, and most V oiceMail systems
2/91 - 1/93
1/89 - 2/91
1/89 - 9/90
6/83 - 1/89
TransWest Telephone Co. (Sales & Service) Phoenix, AZ
Hawaiian Communications (Technician & sales) Honolulu, HI
Pan Oceanic Investments (Licensed Stock broker) Honolulu, HI
US Navy Special Operations (Navy Diver) Worldwide
EDUCATION
· Hawaii Pacific College (now University)
· University of Hawaii
· Mesa Communty College AZ
· Telecom Industry (numerous)
· US Navy (Aviation and Diving)
· Southwest High School (Minneapolis)
Business Administration
Business Administarion
Various classes
V oice and Data courses
Various Schools and Courses
Graduated '83
ACHIEVMENTS
United States Patent (Utility Patent)
United States Trademarks
Fitness & Rehabilitation Device
Various registered trademarks
Page 1 of 1
Jean Panchyshyn
From: Steve [smq1 OOO@yahoo.com]
Sent: Friday, March 16,20077:49 AM
To: 'Jean Panchyshyn'
Subject: Letter of Interest - Park Commission
Attachments: Steve Quinlan Letter of I nterest.pdf
Jean,
Attached is my letter of interest to serve on the Park Commission. If you or anyone else have any questions
please feel free to contact me at any time. I'll look forward to meeting you on March 26.
Thanks,
Steve Quinlan
;ze. .
3/16/2007
Mr. Steve Quinlan
5795 Brentridge Drive
Shorewood MN 55331
March 16, 2007
Mr. Craig Dawson
City Administrator
City of Shorewood
5755 Country Club Road
Shorewood MN 55331
Dear Mr. Dawson:
It is my understanding that there is an opening on the City of Shorewood Park Commission. I would like
to be considered for that position.
Let me provide you a little background information on myself and why I'd like be an active participant in
the Park Commission.
I'm 44 years old and I recently moved to Shorewood from South Minneapolis with my three children 14,
10 & 10. Previous to that I lived in Chanhassen for several years. I have also lived in Southern California. I
moved back to this area for the wonderful schools and for the quality of life this area affords.
Professionally, I own a small software business and have worked on entrepreneurial endeavors for the
past 12 years. I have a degree in electrical engineering and an MBA, both from the University of
Minnesota. I am also a registered professional electrical engineer (PE).
I have reviewed chapter 202 of the City Code detailing the purpose and obligations of the commission.
I'm interested in serving on the Park Commission for several reasons. First, is my desire to become
involved in city government for the betterment of the city and to improve how it can best serve its
citizens. Shorewood is a wonderful community and I am very interested in becoming more involved in
orderto help maintain its charm, vitality, and livability for my family and future generations to come.
Because parks exist serve all of the city's inhabitants I think parks are a strong indicator of the overall
commitment to its citizens. My family and I have been reliable users of the parks in every city we've
lived. In return, I'd like to give something back. Given my background and my passion to help maintain
Shorewood as the outstanding city it is I think I could be a valuable asset to the commission.
Thank you for allowing me the opportunity to pursue serving on the City of Shorewood Park Commission
and I'll look forward to meeting you on March 26.
Best regards,
Steve Quinlan
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927. (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us. cityhall@cLshorewood.mn.us
MEMORANDUM
FROM:
Mayor and City Council
Craig Dawson, City Administrator
James Landini, City Engineer
Larry Brown, Director o[Public W arks ~
June 21,2007
TO:
DATE:
RE:
Proposed Change Order for the Radio Read Meter Replacement Project
City Project 07-04
On May 29,2007, the Shorewood City Council awarded the contract for replacement of a portion of
the city's water meters and automated system to Northern Water Works. Attachment 1 is the bid
tabulation for the proj ect.
At the time of the award, there was discussion as to whether the city should proceed with
replacement of the larger 2 and 3 inch diameter meters, due the small number of them, and the
potential cost savings by not replacing these meters. If not replaced, these meters would continue to
be read manually.
The cost savings, under this contract, if the City opts to not replace the meters now, amounts to
$31,964.17. Ultimately, these meters will need to be replaced to insure that the City is accurately
measuring the flow used. However, it appears that there is still some service life left in the large
meters and can remain unchanged. This should be reevaluated when the city completes the second
phase of the meter replacement program.
During the bidding process, staff had also been performing further research on the need for I-inch
diameter meters, versus a smaller meter known as a 5/8 x % inch meter. The proposal that was
published for bid has an estimated quantity of 207 I-inch diameter meters, versus the standard
5/8 x % inch meter. This takes a bit of explanation.
Previously, the city had been supplying, what is known as a 5/8 inch Sensus meter, as the standard
meter. Sensus is the brand name and the 5/8 inch represents the diameter of the meter. Many
residents that had installed this standard meter where they also had an irrigation system experienced
loud and annoying vibrations, while the irrigations systems were running. Many other cities were
experiencing the same issue.
*'.
t . PRINTED ON RECYCLED PAPER
..,
Mayor and City Council
Change Order 1 Radio Read Meters
June 21,2007
Page 2 of2
After spending a considerable amount of time with representatives of Sensus, the proposed solution
to cure the vibration issues was to up size the meter to a I-inch diameter meter. While the flow
demand itself did not require the larger meter, the mechanics of the way the meters measured the
flow solved the vibration issue.
The meters to be supplied under the current contract with Northern Water Works, utilizes a
completely different style meter in the mechanics of how it meters water. It is a better more stable
system than the Sensus meters utilize.
At the time of bidding, staff had not been able to verify the need (or lack of the need) for up sizing
the meter for homes with irrigation systems. As it turns out, the new style meter does not have the
issues of vibration that the Sensus meters have. This has been verified with the manufacturer and
other municipalities that have used the new style meters. Therefore, staff is also proposing a
reduction in the contract of the number of the larger I-inch meters, and utilizing the standard 5/8 x
% inch meters. An adaptor is needed to adapt to the standard meter where the larger Sensus meter
had been utilized. A few of the larger meters will remain in the bid, to insure that the City has a bid
price for the larger meter, should the larger meter be required. This will result in a net savings of
$11,206.00 to the contract.
Attachment 2 is a Resolution and copy of the proposed Change Order I for the contract. The total
proposed change of contract is a reduction of$43,170.17.
Recommendation
Staff is recommending approval of resolution that approves Change Order I for the Radio Read
Meter Project.
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Attachment # 1
CITY OF SHOREWOOD
RESOLUTION NO. 07-
A RESOLUTION APPROVING A CHANGE ORDER 1
FOR THE RADIO READ WATER METER PROJECT,
CITY PROJECT NO. 07-04
WHEREAS, on May 29,2007, the City of Shore wood entered into a contract for
construction with Northern Water Works for the Radio Read Meter, Software Installation
and Appurtenances Project, City Project No. 07-04; and
WHEREAS, the Director of Public Works has prepared Change Order 1 attached
hereto as Exhibit A, for revisions to the original contract; and
WHEREAS, the City Council has reviewed said Change Order and found it to be
cost effective for the project.
NOW, THEREFORE BE IT RESOLVED by the City of Shorewood to approve
Change Order Number 1 with Northern Water Works, that incorporates services outlined
in Change Order 1, attached hereto as Exhibits A.
ADOPTED by the City Council of the City of Shorewood this 25th day of June,
2007.
Christine Lizee, Mayor
ATTEST:
Craig Dawson, City Administrator/Clerk
Attachment #2
.:!~~\ ~~;~~G::~~~~~~~~:~~~~ ~~i~it~t;~~,
City of Shorewood
Radio Read Meters, Data Collection Software and Appurtenances
City Project 07-G4
June 25, 2006
OWNER:
City of Shorewood
5755 Country Club Road
Shorewood. MN 55331
CONTRACTOR:
Northern Water Works Supply
1694 91st Avenue NE
Blaine, MN 55449
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION:
CONTRACT QUANTITIES ARE MODIFIED AS SHOWN ON THE ATTACHED DETAIL.
Delete 2 and 3 Inch diameter meters from the Contract
Reduce the quantity of 1 Inch meters
Increase the quantity of 5/8 x 3/4 inch meters
Add meter adaptor kits
IT IS UNDERSTOOD THA T THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH
ARE IN ANY WA Y, SHAPE, OR FORM ASSOCIA TED WITH THE WORK ELEMENTS DESCRIBED ABOVE.
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIME:
ORIGINAL CONTRACT PRICE:
PREVIOUS CHANGE ORDERS: N1A
CONTRACT PRICE PRIOR T.O THIS CHANGE ORDER:
NET INCREASE OF THIS CHANGE ORDER:
CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS:
$255,295.38
$0.00
$255,295.38
($43,1"70.17)
$212,125.21
ORIGINAL COMPLETION DATE:
NET CHANGE FROM PREVIOUS CHANGE ORDERS:
COMPLETION DATE PRIOR TO THIS CHANGE ORDER:
NET INCREASE OF CHANGE ORDER:
COMPLETION DATE WITH APPROVED CHANGE ORDERS
1213012007
NONE
1213012007
NONE
1213012007
~DED~'
. /f ~
. -- ~E.~~FPUBLI;':KS
ON BEHALF OF THE CITY OF SHOREWOOD
t,.Z/.o7
DATE
& -~/ '-07
DATE
APPROVED BY:
ATTEST
MAYOR CHRIS L1ZEE
CRAIG DAWSON, CITY CLERK/ADMINISTRATOR
DATE
DATE
:.-, ..~~ i~.{~~~:~~~i'~;;~~~~l~~~~~~~~;~~~~~~~~~~~~!~~~~f~~~:~:~l~;~::~{J~~
City of Shorewood .
Radio Read Meters, Data Collection Software and Appurtenances
City Project 07-04 .
June 25, 2006
ADDED ITEMS
Item No. Mat. No. Description Qty Unit Price Extended Amount
1 Furnish and Install new 5/8 x 3/4" Meter, 200. Each $258.00 $51.600.00
Neptune T-10 E-Coder R900i
11 Furnish and Install new Ford Model A24 200 Pair $28.00 $5.600.00
Meter Adaptor
TOTAL ADDED ITEMS' CHANGE ORDER NO.1
$57,200.00
DELETED ITEMS
Item No. Mat. No. DescrlpUon Qty Unit Price Extended Amount
2 Furnish and Install new 1.0" Meter, Neptune -200 Each $342.03 ($68,406.00)
T-10 E-Coder R90m
6 Furnish an<;llnstall new 2.0" Meter, Neptune -13 Each $1,883.26 ($24,482.38)
Tru/Flow Compound E-Coder 900i
7 Furnish and Install new 3.0" Meter, Neptune -3 Each $2,493.93 ($7,481.79)
Tru/Flow Compound E-Coder 900i
TOTAL DELETED ITEMS CHANGE ORDER NO.1
($100,370.17)
TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT
($43,170.17)