120397 CC Reg AgP
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CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
WEDNESDAY, DECEMBER 3, 1997
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:30 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Dahlberg_
Stover
McCarty _
O'Neill
Garfunkel
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Work Session Meeting Minutes November 12, 1997 (Att.-#2A
Minutes)
B. City Council Work Session Meeting Minutes November 17, 1997 (Att.-#'2B
Minutes)
C. City Council Work Session Meeting Minutes November 19,1997 (Att.-#2C
Minutes)
D. City Council Regular Meeting Minutes November 24, 1997 (Att.-#2D
Minutes)
E. City Council Work Session Meeting Minutes November 25, 1997 (Att.-#2E
Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
A. A Motion to Approve a Block Party Request - July 4, 1998 From 9:30 am
to 11:00 am (Att.-#3A Application)
B. A.Motion to Authorize the Execution of Deferred Loan Repayment.
Agreement - 20390 Excelsior Blvd (Att.-#3B Agreement)
4. MATTERS FROM THE FLOOR (No Council action will be taken.)
5. PLANNING - Report by Representative
6. CONSIDERATION OF A RESOLUTION AND AN ORDINANCE
ESTABLISHING A.MORATORIUM ON SENIOR HOUSING (Att.-#6
Resolution & Ordinance)
7 . ADMINISTRATOR & STAFF REPORTS
Staff Report on Development Monitoring
; 3..
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CITY COUNCIL AGENDA - DECEMBER 3
PAGE 2 OF 2
8 . MAYOR & CITY COUNCIL REPORTS
9. ADJOURN SUBJECT TO APPROVAL OF CLAIMS (Att.-#ll)
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CITY OF SHOREWOOD
CITY COUNCILIPLANNING COMMISSION
JOINT WORK SESSION
TUESDAY, NOVEMBER 12, 1997
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:15 P.M.
MINUTES
DRAFT .i
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CALL TO ORDER
Planning Chair Pisula called the meeting to order at 7:22 p.m.
ROLL CALL
Present:
Mayor Dahlberg; Councilmembers O'Neill and Garfunkel; Planning
Chair Pisula; Commissioners Borkon and Champa; Administrator Hurm;
City Attorney Dean; Planning Director Nielsen
PLANNING COMMISSION/CITY COUNCIL JOINT SESSION
Chair Pisula addressed the issue of the election and stated after the election is over comes the
difficult task of translating ideas, visions and dreams into action. Plans are implemented in an
effort to carry out the vision of the Council through documents and resources which will permit the
various commissions and departments to be working with the same documents and with a common
purpose to achieve goals which everyone understands.
Chair Pisula explained the Planning Commission would like to work with the Council in
identifying the areas of concern to ensure they are carried out in policy. He stated the Planning
Commission is asking for clear direction from Council relative to their goals for the City.
Chair Pisula suggested a possible agenda and noted the issues of green space as well as the pun
policy should be added to land use concerns.
Mayor Dahlberg noted his own policy relative to density is to at all times be consistent with the
zoning that is on the map without increase, possibly reversing some PUD areas.
Commissioner Champa explained this meeting came about as a result of the recent request for
senior housing which was denied by the City Council. He noted the Commission had applied the
current ordinances as well as the Comprehensive Plan and recommended approval of the request.
The Council ultimately denied the request for senior housing and this has prompted the
Commission to ask for direction from the Council as to their vision and goals for the City.
Mayor Dahlberg did not feel the disagreement to be a negative point. Commissioner Champa noted
his agreement. Chair Pisula and Commissioner Borkon did not feel the senior housing issue to be
the reason for the meeting. Councilmember O'Neill noted there had also been concerns relative to
Mr. Velikson's request for a restaurant at the Waterford Plaza in which the Planning Commission
recommended approval and the Council denied the request.
Commissioner Borkon commented the Planning Commission would like to support the philosophy
of the Council. She felt the way to accomplish this would be for the Council to make changes to
the resources the Commission has available and is compelled to use as their guidelines. Mayor
Dahlberg noted his belief the law does not speak for itself, but is interpreted.
Mayor Dahlberg noted in principle it could be impossible in a statutory planning city to arrive at a
documented clear policy given the need for a super majority vote in order to amend the
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CITY OF SHOREWOOD,
MINNESOTA
1998 PROPOSED ANNUAL OPERATING BUDGET
DECEMBER 3, 1997
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I Departmental Budgets (cont.)
62 - Public Works Service
I 63 - Streets and Roadways
64 - Snow and Ice Removal
I 65 - Traffic ControVStreet Lighting
I 67 - Sanitation/Waste Removal/Weeds
68 - Tree Maintenance
I 69 - Parks and Recreation
I 70 - Capital Improvement
71 - Contingency
I Water Fund
I Water Operating
Proposed 1998 Revenues and Expenses 54-5
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Water Debt Service
I Proposed 1998 Revenues and Expenses 56-5
I Sewer Fund
Proposed 1998 Revenues and Expenses 58-59
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Recycling Fund
I Proposed 1998 Revenues and Expenses 60-61
I Stormwater Management Fund
I Proposed 1998 Revenues and Expenses 62-63
I Liquor Fund
Proposed 1998 Revenues and Expenses 64-65
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MAYOR
Tom Dahlberg
COUNCil
Kristi Stover
Je nifer MCCarty
Jerry O'Neill
J hn Garfunkel
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD SHOREWOOD. MINNESOTA 55331-8927> (612) 74-3236
FAX (612) 474-0128 www.state.net/shorewood cityhafl@shoiewood.state net
November 26, 1997
Honorable Mayor, City Councilmembers,
Residents of the City of Shorewood:
Presented for your consideration is the Proposed 1997 Operating Budget. his
document, upon adoption by the City Council, becomes the guide for the delive of
services to the residents of the city in the coming year. The budgets anticipate the
level of funding necessary for the City to provide these services.
There are a number of items to be aware of in considering the proposed budget nd
tax levy. First, the budget was prepared according to priorities and programs w ich
the Council has identified;~-The budget allocates funding to achieve these priori ies/-
and maintain quality programs in the City. Second, the budget for the coming y ar
was prepared in consideration of many variables. New legislation concerning
changes in property class rates, changes in financial aid formulas, the addition of new
state aids, and the reimposition of levy limitations had a profound effect on he
preparation of the budget. Growth in the tax base of the City, types and quality of
services provided by the City, continuation and revision of the Capital Improveme ts
Program, among other factors, were also carefully considered, while conforming to he
City Council's Statement of Purpose, Goals and Expectations. Finally, the bud et
continues in the tradition of being fiscally conservative._ It continues to be our purp se
to provide a value in municipal services to our residents to assure compliance ith
community laws and standards, and to keep residents informed of these services, la s
and standards. Our goal is to do this in such an efficient, friendly manner t at
residents feel good about being citizens of the Shorewood community. This budge is
proposed as a guide to fulfilling our purpose and reaching our goal.
The City is continuing its efforts in capital improvements through the revision of the
Capital Improvement Program (CIP). The CIP continues to provide the planning which
is essential in meeting the. city's goals for improvements in its infrastructure a d
equipment over the next five years, and provides a sound financial plan for achievi g
those goals. The fund transfers scheduled in the 1998-2002 CIP to finance fut re
capital projects are incorporated into this document.
The budget being submitted for your consideration proposes a growth inexpenditur s
of 4.77% from 1997. The primary areas of increase include the installment payment
for the Senior Community Center Building, police and fire contract increases,
additional efforts in the Capital Improvement Program funding and staff salary and
benefit adjustments. The State Legislature has imposed limits on the amount the Cit
can increase its levy over the next two years. The budget proposes levying at this
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A Residential Community on Lake Minnetonka's South Shore
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amount, resulting in an increase in the City's property tax levy for 1998 of 4.55%.
Increases in the public safety area ( police and fire protection, etc.) alone account for
nearly 80% of the proposed increase in the levy. The remainder of the increase goes
toward maintaining and increasing efforts in the CIP, completing the update to the
comprehensive plan, continuing community communication efforts, salary and benefit
adjustments, and other programming needs. Anticipated growth in other revenue
sources and the use of surplus general fund balance also contribute to financing the
proposed budget.
Due to changes made by the legislature in the property classification rates, the City will
experience an increase in its tax rate in 1998, from 17.479% to 18.295%. However,
this does not necessarily translate into higher city property taxes. If the market value of
a home remained the same from 1997 to 1998, the affect of City property taxes on
homestead properties with values of $100,000, $150,000, $200,000 and $250,000
and $300,000 home are as follows:
City Property Tax Increase/
Market Value 1997 1998 (Decrease )
$100,000 224 222 (0.9%)
$150,000 399 391 (2.0%)
$200,000 573 560 (2.3%)
$250,000 748 730 (2.4%)
$300,000 923 899 (2.6%)
The only time a resident should experience an increase in the city portion of their
property tax bill is if their property has been assessed to reflect an increase in value, or
if the property classification has changed (Le. from homestead to non-homestead).
Shorewood's tax rate continues to rank in the lowest 25% of cities within the County. It
should also be kept in mind that Shorewood's impact upon the property tax bill is
about 12% of the total taxes paid.
The Water Fund is broken into two subfunds - - Water Operations and Water Debt
Service. The Water Operations subfund accounts for the revenues received for the
sale of water and other miscellaneous revenues, and the expenses for operation and
maintenance of the water system. The Water Operations fund anticipates very little
change from the 1997 budget. There is no major maintenance required to the system,
and operating costs are anticipated to be similar to this year in most respects. The
exceptions to this are in the areas of staffing, where it is anticipated more personnel
time will be devoted to water operations, and in capital outlay, where a new well
building for the Badger well is proposed. This building was budgeted for 1997;
however, the project was not undertaken and has been rebudgeted for next year. This
subfund also has a budgeted transfer of $40,000 to the Water Debt Service subfund
toward the retirement of water system debt. Water rates are projected to remain the
same for 1998.
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The Water Debt Service subfund accounts for the accumulation of resources for fu ure
debt retirement and for the annual payment of principal and interest on outstandin
water system debt. The Water Debt Service Budget anticipates revenues from spe ial
assessments, the City of Victoria, and a transfer from the Water Operations Fund.
These revenues are expected to exceed the required debt service for the year. Th
excess revenues will accumulate as a reserve for future water debt retirement.
The Sewer Fund budget anticipates the initiation of two new programs for 1998. irst,
a program aimed at the reduction of inflow and infiltration (I & I) into the sewer sys em.
The major components of this program are the preparation of an I & I plan, clea ing
and televising sewer mains to find I & I problems and repairing them, and the se ling
of sewer manhole covers. The goal of the program is to ultimately reduce the am unt
of flow being treated, thereby reducing our sewage treatment costs. The se ond
program would set a goal of refurbishing our aging lift stations at a rate of two stat ons
per year over the next several years. These new programs account for the ost
significant growth in the sewer budget for next year. Sewer rates will remain the s me
in 1998.
Recycling Fund expenses will increase in 1998 due to the renewal of our contract
the recycler. The present contract expires at the end of 1997, and the costs of
recycling are anticipated to increase by 20 to 40 cents per month per household. T
increase, coupled with a decrease in funding for the program from Hennepin Coun ,
will require an increase in the monthly fee to residents to about $1.50 per month fro
$1.00 per month. This amount was anticipated in budgeting the revenues for 1998.
addition, the annual fal/leaf drop-off site has been financed from this fund and is
budgeted the same way for next year. This will be funded from available fund bala ce,
resulting in a decrease in the fund balance at the end of 1998.
The Stormwater Management Fund budget includes an increased effort toward s all
drainage projects and repairs. In addition, the preparation of a comprehen ive
stormwater management plan for the City has been rebudgeted in 1998 from 1997.
Sales from Liquor operations have trended higher in 1997 and are expected to
increase again in 1998. Net income from total operations, before transfers, is
projected to be $37,000, a significant increase over recent years.
In considering and approving these budgets, the City Council is moving toward its
goals and priorities and is, most importantly, being responsive to the service ne ds
and concerns of the residents of the City, both now and into the future. We, theref re,
recommend the adoption of the 1998 Operating Budgets and the 1997/98 Prop rty
Tax Levy.
Respectfully submitted,
James C. Hurm
City Administrator/Clerk
Alan J. Rolek
Finance Director/Treasurer
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GENERAL FUND SUMMARY
I 1998 PROPOSED BUDGET
Actual Actual Budget YTD Oct Annual ProposE d Adopted
I 1995 1996 1997 1997 EST-97 19~ 8 1998
Revenues and Other Sources
Property Taxes 1,489,822 1,569,653 1,705,251 840,899 1 ,705,251 1,782,81
Licenses and Permits 184,857 205,460 174,250 172,602 191 ,250 172,30
I Intergovernmental 440,720 427,468 442,290 233,540 447,810 450,87
Fines and Forfeitures 68,765 80,826 80,000 55,913 75,000 90,00<
Charges for Service 20,505 45,244 65,000 35,41 0 55,500 71,50(
Miscellaneous Revenue 143,335 129,102 96,500 98,580 132,000 106,50(
I Transfers 30,000 10,000 13,00(
2,686,99~
Total Revenues 2,378,004 2,457,753 2,573,291 1,436,944 2,606,811 0
I General Fund Balance 60,000 789,659 8,696 71,89f
Total Revenues and Other Sources 2,378,004 2,457,753 2,633,291 2,226,603 2,615,507 2,758,893 0
I Expenditures
General Government
I Mayor and Council 51,416 63,376 66,044 47,358 58,499 61,650
Administration 102,423 100,984 101 ,195 84,568 99,014 1 03,246
General Government 84,894 112,213 111,019 83,855 105,150 119,565
Finance 89,220 96,129 101,782 82,666 101,282 105,086
I Professional Services 144,695 146,919 119,000 131,744 153,532 125,800
Planning and Zoning 95,895 97,548 101,386 80,130 95,692 109,546
Municipal Building 92,526 93,425 101,100 41 ,486 103,738 92,150
I Total General Government 661,069 710,594 701,526 551,807 716,907 717,043 0
Public Safety
I Police 442,515 467,676 502,155 451,002 503,355 558,106
Fire Protection 123,513 136,942 151,893 151,893 151,893 156,623
Protective Inspection 84,675 85,286 94,318 65,935 92,718 96,530
I Total Public Safety 650,703 689,904 748,366 668,830 747,966 811,259 0
Public Works
I City Engineer 62,195 71,876 89,049 59,016 73,985 100,956
Public Works Services 311,873 340,793 299,661 282,781 302,772 311,853
Streets and Roadways 378,421 396,920 439,355 404,145 432,255 464,105
Snow and Ice Removal 37,658 50,042 40,476 31,090 44,476 44,105
I Traffic Control/Street Lights 35,476 37,567 37,500 28,586 37,600 37,500
SanitationlWaste Removal 4,352 4,619 4,612 4,952 5,132 4,614
Tree Maintenance 14,204 16,853 21,535 12,576 21,465 22,692
I Total Public Works 844,179 918,670 932,188 823,146 917,685 985,825 0
Culture and Recreation
I Parks and Recreation 155,279 139,985 151,476 111 ,326 155,405 149,757
Total Culture and Recreation 155,279 139,985 151,476 111,326 155,405 149,757 0
I Miscellaneous
Capital Improvement 15,000 20,000 62,550 62,544 62,544 62,550
Contingency 0 37,185 8,950 15,000 32,459
I Total Miscellaneous 15,000 20,000 99,735 71,494 77,544 95,009 0
Total Expenditures 2,326,230 2,479,153 2,633,291 2,226,603 2,615,507 2,758,893 0
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CITY OF SHOREWOOD
1998 BUDGET PREPARATION CALENDAR
JUNE 30, 1997 Budget worksheets distributed to Department Heads and
Administrator
JUNE 30 -
JULY 18, 1997 Departmental budgets are prepared
JULY 18 - Departmental budgets are reviewed with
AUGUST 1, 1997 Administrator and Finance Director
AUGUST 1, 1997 Dept. of Revenue advises City of 1998 Local Government
Aid and HACA amounts
AUGUST 4 - Departmental budgets are revised and budget is
AUGUST 15, 1997 assembled for Council workshop(s)
AUGUST 20, 1997 County informs City of county and school board(s) public
hearing dates
AUGUST 21, 1997 Council receives proposed 1998 budget
AUGUST 26, 1997 Workshop with Council to review proposed 1998 budget
SEPTEMBER 8, 1997 City Council approves preliminary 1998 Tax Levy and
Budget and sets two public hearing dates
SEPTEMBER 15, 1997 Preliminary 1998 Tax Levy and Budget certified to County
Auditor
Inform County of public hearing dates
SEPTEMBER 15 -
NOVEMBER 29, 1997
AFTER NOVEMER 10
AND ON OR BEFORE
NOVEMBER 24, 1997
TWO TO SIX DAYS
BEFORE PUBLIC
HEARING DATE
Council reviews and revises proposed budget
County mails notice of proposed property tax
increase to all property owners
City publishes 1/8 page ad of public hearing
dates in official newspaper
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CITY OF SHOREWOOD
1998 BUDGET PREPARATION CALENDAR (CONT.)
DECEMBER 3, 1997
DECEMBER 11, 1997
DECEMBER 15, 1997
ON OR BEFORE
DECEMBER 29, 1997
ON OR BEFORE
March 15, 1998
Council holds public hearing on proposed 1998 B dget
and Tax Levy
Council holds continuation public hearing, if necessary
Council adopts final 1998 Budget and Tax Levy
City certifies final 1998 Tax Levy and Budget
to County Auditor
City certifies compliance with Truth in Tax tion
requirements to Dept. of Revenue
1998 Budget is submitted to GFOA Distinquished
Budget Presentation Awards Program
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1997 ESTIMATED REVENUES
BUDGET COMMENTS: GENERAL FUND REVENUES
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TAXES:
The City levies property taxes to finance the general
operating fund which provides municipal govemmental services
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FISCAL DISPARITIES - Received with taxes above. In 1971, the legislature enacted
this law to allow municipalities to share in metropolitan commerciallindustrial growth.
A percentage of commerciallindustrial taxes are pooled and distributed to communities
in the metropolitan area.
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LICENSE/PERMIT FEES:
Rental Housing License Fees - License fees for rental housing units.
License is valid for a term of three (3) years.
Liquor License Fees
Other Business Licenses - Fees for refuse hauler and tree trimming licenses.
State Surcharge Collections - Surcharges collected on building permits equal to
0.5% of the improvement value.
Building Permits - Permit fee based upon valuation of structure according
to Uniform Building Code Schedule.
Dog Licenses
Other Non-business - Horse permit and alarm permit fees.
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SNOW REMOVAL AID - a one-time relief aid to cities for unusual snow season 1996-97
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INTERGOVERNMENTAL REVENUE:
METROPOLITAN COUNCIL PLANNING GRANT - a grant from the Metropolitan Council for 1998 for
land use and park and trail planning.
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HOMESTEAD AND AGRICULTURE CREDIT AID (HACA)- A State credit which reduces the tax levy
PERA AID _ A State aid approved in the 1997 legislature to fund an mandated increase of 0.70% in the
City's contribution to PERA.
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LOCAL PERFORMANCE AID (LPA) - A State aid passed in the 1996 legislature which is given to
jurisdictions which certify that they are either developing or have already incorporated the use of
performance measurements in their budgeting process.
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MSA ROAD AID (Became eligible for this aid as of 1/1/90)
Aid provided by the State of Minnesota to cities over 5,000 in population to maintain
designated MSA roads.
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CHARGES FOR SERVICES:
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GENERAL GOVERNMENT
The City provides services to the public for which a charge is collected
such as assessment services, map sales, planning fees, etc.
ENGINEERING - Fees charged to other City funds and developers for engineering services.
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RECREATION - fees charged to Freeman Park Foundation for park maintenance
and Crescent Beach charges.
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FINES & FORFEITS - Fines imposed for traffic & ordinance violations.
MISC. REVENUES - Revenue from a variety of sources such as interest income,
special assessment searches, pop sales, and other miscellaneous revenues.
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TRANSFERS FROM OTHER FUNDS _ For 1998, $10,000 from Street Reconstruction Fund and $3,000 from Trail Fund
for Trail Plan
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LIQUOR STORE TRANSFER - Profits from liquor operations.
FUND BALANCE - Fund Balance allocated for 1998 budget purposes.
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SUMMARY OF ESTIMATED REVENUES
I 1998 GENERAL FUND BUDGET
Actual Actual Budget YTD Oct Annual Proposed Adopted
I REVENUES: 1995 1996 1997 1997 EST -97 1998 1998
TAXES:
General Property 1,429,491 1,509,592 1,705,251 812,080 1,705,251 1,782,818
Fiscal Disparities 60,331 60,061 28,819
I Special Levy
TOTAL TAXES 1,489,822 1,569,653 1,705,251 840,899 1,705,251 1,782,818 0
LICENSE/PERMIT:
I Rental Housing 315 245 3,000
Surcharge Rebate
Alcoholic Beverages 8,150 8,150 8,150 8,150 8,150 8,150
Others-Business 1,100 2,525 1,500 275 1,500 1,500
I State Surcharge 7,693 7,681 7,500 6,090 7,500 7,500
Building Permits 162,201 180,992 150,000 155,514 170,000 150,000
Tree Trimming Licenses 120 210 100 30 100 150
I Dog Licenses 2,103 1,882 2,000 1,568 2,000 2,000
Others-Misc. 3,175 3,775 2,000 975 2,000 3,000
TOTAL LICENSE/PERMIT 184,857 205,460 174,250 172,602 191,250 172,300 0
INTER-GOVERNMENTAL REVENUES
I FEDERAL AIDS
CDBG Grant
STATE AIDS
I Snow Removal Aid 5,520 5,520
Metro Council Planning Grant 4,000
HACA 426,970 413,718 420,880 210,440 420,880 421,496
Local Performance Aid 7,660 3,830 7,660 9,131
I PERA Aid 2,500
MSA Road Aid 13,750 13,750 13,750 13,750 13,750 13,750
Total State Aids 440,720 427,468 442,290 233,540 447,810 450,877 0
I TOTAL INTERGOVERNMENTAL 440,720 427,468 442,290 233,540 447,810 450,877 0
CHARGES FOR SERVICE:
General Government 13,156 10,450 6,500 3,507 6,500 10,000
I Engineering 27,911 49,500 31,448 40,000 52,500
Recreation 7,349 6,883 9,000 9,000 9,000 9,000
TOTAL CHARGES FOR SERVICE 20,505 45,244 65,000 43,955 55,500 71,500 0
FINES & FORFEITS 68,765 80,826 80,000 55,913 75,000 90,000
I MISC REVENUES 143,335 129,102 96,500 98,580 132,000 106,500
TRANSFERS
I From Other Funds 13,000
From Liquor Stores 30,000 10,000
TOTAL TRANSFERS 30,000 0 10,000 0 0 13,000 0
TOTAL REVENUES 2,378,004 2,457,753 2,573,291 1,445,489 2,606,811 2,686,995 0
I OTHER FUNDING SOURCES:
FUND BALANCE 0 0 60,000 71 ,898
I TOTAL REVENUES &
OTHER FUNDING 2,378,004 2,457,753 2,633,291 1,445,489 2,606,811 2,758,893 0
SOURCES
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SUMMARY OF EXPENDITURES
GENERAL FUND
1998 PROPOSED BUDGET
BUDGET BUDGET
DEPT ACTUAL ACTUAL ADOPTED PROPOSED %
NO. DEPARTMENT 1995 1996 1997 1998 CHAI\ GE
51 Mayor and Council 51,416 63,376 66,044 61,650 (6. 5%)
52 Administration 102,423 100,984 101,195 103,246 2. 3%
53 General Government Services 84,894 112,213 111,019 119,565 7. 0%
54 Finance 89,220 96,129 101,782 105,086 3. 5%
55 Professional Services 144,695 146,919 119,000 125,800 5. 1%
56 Planning & Zoning 95,895 97,548 101,386 109,546 8. 5%
57 Municipal Building (City Hall) 92,526 93,428 101,100 92,150 (8. 5%)
58 Police 442,515 467,676 502,155 558,106 11. 4%
59 Fire 123,513 136,942 151,893 156,623 3. 1%
60 Protective Inspection 84,675 85,286 94,318 96,530 2. 5%
61 City Engineer 62,195 71 ,876 89,049 100,956 13. 7%
62 Public Works Service 212,648 236,607 190,266 198,628 4. 9%
Capital Outlayffransfers 99,225 104,186 109,395 113,225 3. 0%
63 Streets & Roadways 128,421 126,920 149,355 124,105 (16. 1%)
Street Improvements Transfer 250,000 270,000 290,000 340,000 17. 4%
64 Snow & Ice Removal 37,658 50,042 40,476 44,105 8. 7%
65 Traffic Control/Street Lighting 35,476 37,567 37,500 37,500 O. 0%
67 Sanitation/Waste Removal/Weeds 4,352 4,619 4,612 4,614 O. 4%
68 Tree Maintenance 14,204 16,853 21,535 22,692 5. 7%
69 Parks & Recreation 114,119 109,246 130,226 139,757 7. 2%
Capital Outlayffransfers 41,160 30,739 21,250 10,000 (52. 4%)
70 Capital Improvement 15,000 20,000 62,550 62,550 O. 0%
71 Contingency 0 0 37,185 32,459 (12. 1%)
TOTAL GENERAL FUND EXPENDITURES 2,326,230 2,479,156 2,633,291 2,758,893 4. 7%
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FUND:
General
DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
and provide general direction to the Administrator in
policy implementation. The department budget
supports council development, information efforts and
special City associations and programs.
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DEPARTMENT: Mayor and Council
DEPT NO: 51
DESCRIPTION OF ACTIVITY:
- Televise all City Council meetings
- Inform citizens through monthly city newsletters
- Identify and address zoning issues for specific sites for senior housing projects
- Undertake a meaningful goal setting session during 1998
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The City Council meets twice montly and in periodic special workshops to consider
and adopt legislative and administrtive policies that pertain to the services
provided to citizens.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Staffing:
City Council Salaries
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Misc. Subscriptions
Excelsior Fireworks
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Supplies/Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoillnspections (2)
City Service Satisfaction Survey
Conferences and Seminars
Appreciation Function for City Volunteers/Staff
City Newsletters (12) & Council Brochure
Charges & Fees:
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I FUND: #10 DEPARTMENT: Mayor and Council DEP # 51
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Ad ::>pted
ITEM 1995 1996 1997 1997 Est-97 1998 1998
I Staffing 13,564 13,564 13,564 11,303 13,564 13,564 0
Supplies/Materials 830 1,503 1,200 no 1,200 1,200 0
I Support Services 13,951 23,559 22,900 7,650 14,900 19.900 0
I Charges & Fees 23,071 24,750 27,180 27,635 27,635 26,986 0
Capital Outlay 0 0 1,200 0 1,200 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 51,416 63,376 66,044 47,358 58,499 61,650 0
I SERVICE INDICATORS:
I Conferences &
Schools Attended 0 0 3 1 1 1
Newsletters Published 4 4 12 8 10 12
I No. of Council Mtgs. 27 22 24 20 23 23
No. of Workshops/Special 11 12 26 20 20
Agenda Items 370 309 400 294 380 400
I Ordinances &
Resolutions Adopted 135 140 140 100 110 140
I COST INDICATORS:
I Expenditures 51,416 63,376 66,044 47,358 58,499 61,650 0
- Program Revenues -- -- -- - -- -- -
I = Levy Dollars 51,416 63,376 66,044 47,358 58,499 61,650 0
I STAFFING:
Part time:
I Mayor 1.00 1.00 1.00 1.00 1.00 1.00
Councilmembers 4.00 4.00 4.00 4.00 4.00 4.00
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FUND:
General
DEPARTMENT MISSION:
To implement policy established by the City Council; offer
staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
consistent with established City values to effectively and
efficiently meet set goals & objectives.
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DEPARTMENT: Administration
DEPT NO: 52
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compliance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas, directing the
flow of information and requests for action to the Council.
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OBJECTIVES:
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
- Review City objectives each quarter
- Coordinate subregional affordable housing issues
- Further develop Shorewood Improvement Program
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer equipment
Miscellaneous books & supplies
Support Services:
Labor Relations Associates Contract
Conference, mileage, meetings & seminars
Charges & Fees:
Memberships to ICMA, MCMA, MAMA, MPELRA & Rotary
I FUND: #10 DEPARTMENT: Administration DEPT4J 52
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adc pted
ITEM 1995 1996 1997 1997 Est-97 1998 998
I Staffing 95,053 93,895 91,520 77,853 91,520 95,046 0
Supplies/Materials 363 517 575 469 594 575 0
I Support Services 6,192 5,871 8,400 5,409 6,000 6,900 0
Charges & Fees 815 701 700 837 900 725 0
I Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 1 02,423 100,984 101,195 84,568 99,014 103,246 0
I SERVICE INDICATORS:
Council Meetings 27 33 24 46 53 36
I Council Agenda Items 370 309 400 294 380 400
Park Comm. Meetings 11 9 12 10 20 20
I Staff Meetings 50 39 52 42 50 52
I COST INDICATORS:
Expenditures 102,423 100,984 101,195 84,568 99,014 103,246 0
I - Program Revenues 0 0 0 0 0 0 0
= Levy Dollars 1 02,423 100,984 101,195 84,568 99,014 103,246 0
I STAFFING:
I Full Time:
Admistrator/Clk 1.00 1.00 1.00 1.00 1.00 1.00
I Exec Sec/Dep Clk .50 .33 .33 .33 .33 .33
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FUND:
General
DEPARTMENT MISSION:
Provide staff support for the City Council including
preparation of agendas and meeting packets.
Responsible for City Clerk functions including
elections, records retention, notices and licenses.
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DEPARTMENT: General Govemment
DEPT NO: 53
DESCRIPTION OF ACTIVITY:
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This department provides for the preparation for and supervision of State/Federal Primary
City General and Special elections by the Deputy City Clerk. It also provides for general
reception and secretarial duties in the City offices, as well as the recording secretary for
City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent
records, and supervises all staff in this area. This department is responsible for all licensing
fuctions. It also oversees implementation of the City communications plan and provides for the
administration and maintenance of the city hall computer network.
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OBJECTIVES:
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- Update City Code in-house on an annual basis
- Implement archival computer system for documents in lieu of microfilming
- Continue to improve public relations by providing responses in a timely manner
and through expanded communications effort
- Continue to improve City newsletter quality
- Monitor and report on effectiveness of communications plan
- Develop orientation package for new commission members and staff
- Update existing personnel relationship policy handbook; update all job descriptions
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HIGHLIGHTS/COMMENTS:
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Staffing:
Includes step increases and new full-time clerical position
Part time includes permanent part-time clerical employee
Seasonal includes Summer clerical and Election judges
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Supplies/Materials:
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Office supplies
Maintenance contracts for computers and office machines
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Support Services:
Records retention of permanent documents
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Updates to city code
Council Recording Secretary
Computer Consulting and Training
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Charges & Fees:
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Memberships to IIMC, MCFOA & Municipals
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Capital Outlay:
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I FUND: #10 DEPARTMENT: General Govemment Services DEPT # I
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I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adoptl d
ITEM 1995 1996 1997 1997 Est-97 1998 19( 8
I Staffing 60,275 78,669 79,519 60,264 72,950 83,715 )
Supplies/Materials 14,636 17,491 18,800 11,881 17,550 19,500
0
I Support Services 9,814 14,868 14,750 11 ,545 14,450 13,850 0
Charges & Fees 169 185 200 165 200 200 0
I Capital Outlay 0 1,000 0 0 0 2,300 0
Transfers 0 0 0 0 0 0 0
I TOTAL 84,894 112,213 113,269 83,855 105,150 119,565 0
I SERVICE INDICATORS:
No. of Elections held 0 2 0 0 0 2
No. of Ordinances 12 17 10 7 10 10
I No. of Resolutions 123 123 130 93 100 130
Dog licenses issued 343 390 400 378 390 400
I Other licenses issued 21 28 20 30 30 30
Council Agendas 42 33 36 46 42 36
I COST INDICATORS:
I Expenditures 84,894 112,213 113,269 83,855 105,150 119,565 0
- Program Revenues
Licenses 14,648 16,542 13,750 10,998 13,750 14,800
I Sale of copies 660 815 800 616 800 800
= Levy Dollars 69,586 94,856 98,719 72,241 90,600 103,965 0
I STAFFING:
I Full time:
Exec SeclDep Clk .67 .67 .67 .67 .67 .67
Secretary/Recept .70 .70 .70 .70 .70 .70
I Clerical 0.25 0.25 0.25 0.25
Part time:
I Clerical .50 .50 1.00 1.00 1.00 1.00
Seasonal:
I Summer Clerical 1.00 1.00 1.00 1.00 1.00 1.00
Election Judges 40.00 32.00
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FUND:
General
DEPARTMENT MISSION:
To administer financial policies of the City; perform
accounting functions for all fund types; invest
available funds in accordance with State Statutes;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
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DEPARTMENT: Finance
DEPT NO: 54
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Excellence Program
- Provide monthly reports to staff, quarterly reports to City Council
- Improve Capital Improvement Annual Budget format
- Review debt issues and make recommendations on debt structure
- Establish finanicial policies and procedures manual
- Implement Revised Chart of Accounts
- Implement multi-year budgeting format
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DESCRIPTION OF ACTIVITY:
Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, account receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration of the City budget.
OBJECTIVES:
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HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Computer supplies, checks & budget supplies
Maintenance contracts for computer and office equipment
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings & Seminars
Publication of Financial Statements & Budgets
Charges & Fees:
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
Capital Outlay:
Office Chair
I FUND: #10 DEPARTMENT: Finance DEP #54
I BUDGET Actual Actual Budget YTD Oct Annual Proposed A( opted
ITEM 1995 1996 1997 1997 Est-97 1998 1998
I Staffing 80,642 87,919 90,632 76,490 90,132 93,486 0
Supplies/Materials
3,381 4,114 2,900 865 3,150 3,300 0
I Support Services 4,512 3,452 7,400 4,601 7,200 7,200 0
Charges & Fees 685 644 850 710 800 800 0
I Capital Outlay 0 0 0 0 0 300 0
I Transfers 0 0 0 0 0 0 0
TOTAL 89,220 96,129 101,782 82,666 101,282 105,086 0
I SERVICE INDICA TORS:
No. Monthly Statements 12 12 12 10 12 12
I No. Accounts Payable
Checks Issued 2,427 2,442 2,400 1,784 2,500 2,500
Utility Bills Sent 10,600 10,800 10,600 8,100 10,800 10,800
I No. of Payroll Checks
Issued 1,157 1,245 1,200 948 1,250 1,250
No. of Sp. Assess.
I Rolls Maintained 19 25 25 25 30 30
COST INDICATORS:
I Expenditures 89,220 96,129 101,782 82,666 101,282 105,086 0
- Program Revenues
Interest Earnings 84,611 95,709 75,000 82,683 90,000 85,000
I Sp. Assess. Searches 255 300 700 390 450 700
= Levy Dollars 4,354 120 26,082 (407) 10,832 19,386 0
I STAFFING:
Full time:
Finance Dir 1.00 1.00 1.00 1.00 1.00 1.00
I Sr Acctg Clerk .60 .60 .60 .60 .60 .60
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FUND:
General
DEPARTMENT MISSION:
Provide contracted professional services to the City
including general legal, prosecution, financial
audit and property assessment.
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DEPARTMENT: Professional Services
DEPT NO: 55
DESCRIPTION OF ACTIVITY:
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This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. Audit services provide for the annual financial audit required
by Minnesota State Statutes.
OBJECTIVES:
Supplies for City Assessor
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- Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract
and annual audit services
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I FUND: #10 DEPARTMENT: Professional Services DEPT4J 55
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Ado ted
ITEM 1995 1996 1997 1997 Est-97 1998 1998
I Staffing 0 0 0 0 0 0 0
Supplies/Materials
817 1,101 1,000 1,192 1,250 1,000 0
I Support Services 143,878 145,818 118,000 130,552 152,282 124,800 0
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 144,695 146,919 119,000 131,744 153,532 125,800 0
I SERVICE INDICATORS:
No. of parcels 2,895 2,925 2,950 2,965 2,970 2,980
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No. of litigations 3 5 3 4 4 3
I No. of City Funds 29 28 28 23 23 23
I COST INDICATORS:
Expenditures 144,695 146,919 119,000 131,744 153,532 125,800 0
I - Program Revenues
Fines 19,000 19,000 19,000 19,000 19,000 18,100
I = Levy Dollars 125,695 127,919 100,000 112,744 134,532 107,700 0
Other Dollars
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FUND:
General
DEPARTMENT MISSION:
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
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DEPARTMENT: Planning & Zoning
DEPT NO: 56
DESCRIPTION OF ACTIVITY:
This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
OBJECTIVES:
- Establish an action plan to implement Comprehensive Plan
- Begin work on a short-term implementation plan
- Complete a Housing Plan Update
- Complete GIS parcel data base
- Update/enhance city maps
- Update/enhance procedure handouts
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts for computer & office equipment, and cellular phone
Miscellaneous supplies
Support Services:
Technical Support for Housing & Traffic Studies
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Charges & Fees:
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to AP A Journal & Zoning News
Capital Outlay:
Office Chair, Shelving unit
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I FUND: #10 DEPARTMENT: Planning & Zoning DEPT # 6
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Ad( pted
ITEM 1995 1996 1997 1997 Est-97 1998 998
I Staffing 88,156 88,780 90,616 74,356 86,545 92,391 0
Supplies/Materials
436 1,095 750 685 853 1,400 0
I Support Services 6,983 7,382 6,750 3,895 7,100 14,850 0
Charges & Fees 320 291 270 427 427 405 0
I Capital Outlay 0 0 3,000 767 767 500 0
I Transfers 0 0 0 0 0 0 0
TOTAL 95,895 97,548 101,386 80,130 95,692 109,546 0
I SERVICE INDICATORS:
No. of zoning apps. 35 29 40 32 40 40
I No. of zoning complnts 30 22 30 15 20 30
Planning Comm. Meetings 12 10 12 10 12 12
I Planning Comm. Work
Sessions 12 10 12 10 12 12
I COST INDICATORS:
Expenditures 95,895 97,548 101 ,386 80,130 95,692 109,546 0
I - Program Revenues
Zoning Appl. Fees 12,242 9,319 5,000 5,040 8,500 8,500
I Bldg. Permit Carryover 85,534 103,632 66,182 95,669 84,782 60,970
(from Prot. Inspection)
= Levy Dollars (1,881 ) (15,403) 30,204 (20,579) 2,410 40,076 0
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STAFFING:
I Full time:
Planning Dir .95 .95 .95 .95 .95 .95
Planning Asst. .70 .70 .70 .70 .70 .70
I Part Time:
Clerical -- -- 1.00 1.00 1.00 1.00
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FUND:
General
DEPARTMENT MISSION:
Provide for the physical operation of City Hall:
utilities; maintenance of office equipment and the
building structure; and provide for the City's general
liability, property, auto and workers' compensation
insurance.
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DEPARTMENT: Municipal Bldg - City Hall
DEPT NO: 57
DESCRIPTION OF ACTIVITY:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
Software upgrades
City Hall supplies
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The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
OBJECTIVES:
- Maintain existing facilities at current level or better
- Dispose of outdated items in storage area and establish filing system for archived records
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Support Services:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall
Insurance coverage for all city depts except enterprise funds
Charges & Fees:
Rental of postage meter and pop machine
Special Assessments on City owned property
Sales and Use Tax Payments
Capital Outlay:
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I FUND: #10 DEPARTMENT: Municipal Building - City Hall DEPTtI 57
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Ado~ t ed
ITEM 1995 1996 1997 1997 Est-97 1998 1 98
I Staffing 0 0 0 0 0 0 0
Supplies/Materials 12,309 9,472 9,200 5,979 9,200 10,000 0
I Support Services 75,702 71,816 81,450 30,166 75,700 77,800 0
Charges & Fees 3,754 4,066 4,150 3,842 4,338 4,350 0
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Capital Outlay 761 8,071 6,300 1,499 14,500 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 92,526 93,425 101,100 41 ,486 103,738 92,150 0
I SERVICE INDICA TORS:
I Number of copies 200,000 200,000 200,000 200,000 240,000 250,000
COST INDICATORS:
I Expenditures 92,526 93,425 101,100 41 ,486 103,738 92,150 0
I - Program Revenues
Insurance rebate 18,763 25,519 15,000 11 ,789 37,000 15,000
I = Levy Dollars 73,763 67,906 86,100 29,697 66,738 77,150 0
Other Dollars
I STAFFING:
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FUND:
General
DEPARTMENT MISSION:
To provide a modem, flexible, full-service criminal
justice agency which is responsive to community
needs.
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DEPARTMENT: Police
DEPT NO: 58
DESCRIPTION OF ACTIVITY:
Transfer to Equipment Replacment Fund for Snowmobile Replacement
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The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood,
Shorewood and Tonka Bay. Through this venue, the department provides for the protection
of the safety and well-being of citizens in the community, the prevention and detection of
crime, and the enforcement of all local, state and federal laws in a cost-efficient manner.
Costs and staff are allocated to each of the participating cities proportionate to the amount of time
spent in each city. For 1998, the pro-rata share of costs and staff time for City of Shorewood
is estimated at 45.9%.
OBJECTIVES:
- Increase street patrol time
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
Fuel/maintenence for Snowmobile
Snowmobile mailings, Signs for Trails
Support Services:
Police services contract for 1998
Full-time Traffic Control Specialist
Scheduled additional Traffic Control
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
Transfers:
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I FUND: #10 DEPARTMENT: Police DEPT
#58
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Ad pted
ITEM 1995 1996 1997 1997 Est-97 1998 1998
Staffing 0 0 0 0 0 0 0
I Supplies/Materials 339 1,043 0 1,132 1,250 1,150 0
Support Services 442,176 466,633 502,155 449,870 502,105 556,156 0
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 800 0
TOTAL 442,515 467,676 502,155 451,002 503,355 558,106 0
I SERVICE INDICATORS:
Initial complaint reports 18,733 19,087 17,000 19,000 20,000
Clearance rate - ICR's 96.8% 97.6% 97.0% 97.0% 97.0%
I Part I crimes (serious) 297 221 300 300 250
Part II crimes (other) 654 569 650 650 600
Clearance rate (Parts I & II) 56% 64% 57% 58.0% 60.0%
I Statewide clearance rate 38% Unknown 38% 38% 38%
Citations issued 4,280 5,398 4,000 5,000 5,500
I Police vehicles 8 8 8 8 8
Shorewood demand 47.1% 47.1% 48.5% 48.0% 48.5%
COST INDICATORS:
I Expenditures 442,515 467,676 502,155 451,002 503,355 558,106 0
- Program Revenues
Fines 49,765 61,826 61,000 36,913 52,000 71 ,900
I = Levy Dollars . 392,750 417,911 441 ,155 414,089 451,355 486,206 0
STAFFING:
Chief 1.00 1.00 1.00 1.00 1.00 1.00
I Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 2.00 2.00 2.00 2.00 2.00 2.00
Investigator * 2.00 2.00 2.00 2.00 2.00 2.00
I Patrol Officer 7.00 7.00 7.00 7.00 7.00 7.00
Traffic Control Officer 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00
I Clerk/Typist (part time) ** 2.00 2.00 2.00 2.00 2.00 2.00
* 1 Juvenile Specialist ** 2 Part time @ .6
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I FUND: #10 DEPARTMENT: Fire Protection DEPT # 9
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adop ed
ITEM 1995 1996 1997 1997 Est-97 1998 H 98
Staffing 0 0 0 0 0 0 0
I Supplies/Materials 0 0 0 0 0 0 0
Support Services 123,513 136,942 151,893 151,893 151,893 156,623 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
I TOTAL 123,513 136,942 151,893 151,893 151,893 156,623 0
SERVICE INDICATORS:
I Fire calls 111 110
Rescue calls 139 120
Inspection hours 30 40
I Investigation hours 22 35
Other hours * 364 425
Cost of emergency
I response 108,950 136,440
Cost of inspection!
investigation 14,563 15,453
I * includes plan review, paper work, complaint investigation, tank removals, burning permits, etc.
COST INDICATORS:
I Expenditures 123,513 136,942 151,893 151,893 151,893 156,623 0
- Program Revenues 0 0 0 0 0 0 0
= Levy Dollars 123,513 136,942 151,893 151,893 151,893 156,623 0
I STAFFING:
I Chief 1.00 1.00 1.00 1.00 1.00 1.00
Asst. Chief 1.00 1.00 1.00 1.00 1.00 1.00
Captain 2.00 2.00 2.00 2.00 2.00 2.00
Lieutenants 4.00 4.00 4.00 4.00 4.00 4.00
I Fire Marshall 1.00 1.00 1.00 1.00 1.00 1.00
Training Officer 1.00 1.00 1.00 1.00 1.00 1.00
Firefighters 37.00 37.00 37.00 37.00 37.00 37.00
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FUND:
General
DEPARTMENT MISSION:
Enforce construction safety and related building
codes through plan review and inspections.
Enforce animal control ordinances.
DEPARTMENT: Protective Inspection
DEPT NO: 60
DESCRIPTION OF ACTIVITY:
This department provides for the issuance building and construction permits, review of
construction plans and specifications, enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units, and inspection of zoning violations.
The department also provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
- Increase and enhance public information through the development of at least
two handouts relative to building codes
- Draft an article for each City newsletter
- Explore joint inspection possibilities with adjoining communities
- Enhance environmental inspections
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Animal control contract with City of Chanhassan
Charges & Fees:
Membership to ICBO
Remittances to state of permit surcharges collected
Capital Outlay:
35 mm camera
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FUND: #10 DEPARTMENT: Protective Inspection DEPT ~ 60
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Ado pted
ITEM 1995 1996 1997 1997 Est-97 1998 998
I Staffing 58,459 59,912 67,418 50,201 67,418 70,180 0
Supplies/Materials 404 847 400 46 400 600 0
Support Services 14,972 16,971 19,400 10,182 17,800 18,500 0
I Charges & Fees 7,770 7,556 7,100 5,506 7,100 7,100 0
Capital Outlay 3,070 0 0 0 0 150 0
Transfers 0 0 0 0 0 0 0
I TOTAL 84,675 85,286 94,318 65,935 92,718 96,530 0
SERVICE INDICATORS:
I No. of permits issued
New Homes 40 38 40 28 32 30
Additions/Other 603 571 550 533 575 500
I Avg inspections/permit
New Homes 8-10 8-10 8-10 8-10 8-10 8-10
Additions/Other 2-4 2-8 2-8 2-8 2-8 2-8
I No. of complaints 20 20 20 8 10 20
COST INDICATORS:
I Expenditures 84,675 85,286 94,318 65,935 92,718 96,530 0
- Program Revenues
Building Permits 162,201 180,992 150,000 155,514 170,000 150,000
I State Surcharges 7,693 7,681 7,500 6,090 7,500 7,500
Rental Housing Licenses 315 245 3,000 0 0 0
= Levy Dollars (85,534) (103,632) (66,182) (95,669) (84,782) (60,970) 0
I STAFFING:
Full time:
Building Official 1.00 1.00 1.00 1.00 1.00 1.00
I Planning Dir .05 .05 .05 .05 .05 .05
Planning Asst .30 .30 .30 .30 .30 .30
Secretary/Recept .10 .10 .10 .10 .10 .10
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: City Engineer
Provide engineering and construction management
services for the City.
DEPT NO:
61
DESRIPTION OF ACTIVITY:
This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specifications, and on-site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
Prior to 1995, the City has contracted for the City Engineer. A full time City Engineer
position was filled by the City Council in the second half of 1995.
OBJECTIVES:
- Complete an inventory of right-of-way needs on collector street system
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Keep change orders at less than 5% of original contract amount
- Provide in-house engineering at or below 15% of project construction cost
- Keep in-house design below 7% of project cost
- Provide good public relations with property owners adjacent to construction projects
HIGHLIGHTS/COMMENTS:
Staffing:
City Engineer, including step increases
25% of full time clerical
Supplies/Materials:
Books and Materials
Support Services:
Contractual engineering for 1998
Contractual engineering technical assistance
Cellular phone Airtime
Conferences and mileage
Charges & Fees:
Subscriptions and Memberships
Capital Outlay:
Book Case
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FUND:
General
DEPARTMENT MISSION:
DEPT NO: 62
Provide supervision and support for all public
works functions; provides for public works utilities,
shop and equipment maintenance and fuels
DEPARTMENT: Public Works Service
DESCRIPTION OF ACTIVITY:
The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
_ Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
_ Perform 90% of City building repairs and preventative maintenance using City personnel
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
25% of new clerical position
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes. etc)
Charges & Fees:
Miscellaneous equipment rentals
Membership to MN Street Superintendents Assn
Capital Outlay:
Transfers:
Transfer to Equipment Replacement Fund
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I FUND: #10 DEPARTMENT: Public Works Service DEPT 62
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Ado ted
ITEM 1995 1996 1997 1997 Est-97 1998 1998
I Staffing 164,346 181,638 135,716 132,783 138,500 142,628 0
I Supplies/Materials 33,158 36,881 36,200 25,838 36,200 36,800 0
Support Services 14,475 17,764 17,500 13,758 17,700 18,300 0
I Charges & Fees 669 324 850 977 977 900 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 99,225 104,186 109,395 109,395 109,395 113,225 0
TOTAL 311,873 340,793 299,661 282,751 302,772 311,853 0
I SERVICE INDICATORS:
I No of Gopher One calls 1,972 2,444 2,200 2,367 2,500
No of vehicle repairs 95 98 100 82 100
I COST INDICATORS:
Expenditures 311,873 340,793 299,661 282,751 302,772 311,853 0
I - Program Revenues
I = Levy Dollars 311,873 340,793 299,661 282,751 302,772 311,853 0
I STAFFING:
Full time:
I Public Works Dir 1.00 - -- -- -- --
Supervisor of Oper. & Maint. -- 1.00 1.00 1.00 1.00 1.00
Lt Equip Oper 1.70 1.90 1.90 1.90 1.90 1.90
I Clerical -- 0.25 0.25 0.25 0.25 0.25
Part time:
I Clerical .50 -- -- -- --
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: Streets & Roadways
To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
economical manner
DEPT NO: 63
DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, minor storm sewer repair, and the annual sealcoating program.
OBJECTIVES:
- Develop a pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Mow boulevards at least 6 times annually
- Visually inspect storm drainage grates annually and repair as needed
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Operators and equipment for contracted street & road repair
Safety training
Contracted road striping
Transfers:
Transfer to Street Replacement Fund
I FUND: #10 DEPARTMENT: Streets & Roadways DEPT # 63
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adop ed
ITEM 1995 1996 1997 1997 Est-97 1998 19 98
I Staffing 71,137 65,072 85,755 66,272 85,755 90,505 0
I Supplies/Materials 26,309 33,779 30,000 27,525 30,000 30,000 0
Support Services 30,975 28,069 33,600 20,348 25,500 3,600 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 250,000 270,000 290,000 290,000 290,000 340,000 0
TOTAL 378,421 396,920 439,355 404,145 431,255 464,105 0
I SERVICE INDICATORS:
I Miles of street
State 3 3 3 3 3 3
County 2 2 2 2 2 2
City - MSA 9 9 9 9 9 9
I City - Local 38 38 39 40 40 40
Miles Sealcoated 5 5 4 5 5 5
I Tons of patch material 832 1,110 1,100 1,289 1,400 1,200
COST INDICATORS:
I Expenditures 378,421 396,920 439,355 404,145 431,255 464,105 0
- Program Revenues
MSA Maintenance 13,750 13,750 13,750 13,750 13,750 13,750
I Budgeted Reserve -- -- 35,000 35,000 35,000 35,000
= Levy Dollars 364,671 383,170 390,605 355,395 382,505 415,355 0
I STAFFING:
I Full time:
Lt Equip Oper/Foreman 2.50 2.50 2.20 2.20 2.20 2.20
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FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: Snow & Ice Removal
Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
efficient movement of traffic
DEPT NO: 64
DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater
snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control,
and is performed as needed.
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Sand and calcium chloride for ice control
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FUND:
General
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
DEPARTMENT: Traffic ControVSt Lights
DEPT NO: 65
DESCRIPTION OF ACTIVITY:
Includes maintenace of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
Support Services:
____u__ ----- -
I FUND: #10 DEPARTMENT: Traffic Control/Street Lighting DEPT t 65
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adop ed
ITEM 1995 1996 1997 1997 EST-97 1998 1 98
I Staffing 0 0 0 0 0 0 0
I Supplies/Materials 2,071 4,021 4,000 2,391 4,100 4,000 0
Support Services 33,405 33,546 33,500 26,195 33,500 33,500 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 35,476 37,567 37,500 28,586 37,600 37,500 0
I SERVICE INDICATORS:
I No of street lights 181 182 185 182 182 185
No of traffic signals 5 5 5 5 5 5
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COST INDICATORS:
I Expenditures 35,476 37,567 37,500 28,586 37,600 37,500 0
I - Program Revenues
= Levy Dollars 35,476 37,567 37,500 28,586 37,600 37,500 0
I STAFFING:
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FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: Sanitation/Waste Rmv/Weeds
Provide for the general sanitation and cleanliness
of the City and provide for the treatment of noxious
weeds on City properties.
DEPT NO: 67
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DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean-up
of properties in violation of City zoning and sanitation codes, as necessary.
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Miscellaneous staff time for property clean-ups
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OBJECTIVES:
- Resolve all property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS/COMMENTS:
Staffing:
Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
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I FUND: #10 DEPARTMENT: Sanitation/Waste Removal/Weeds DEPT 11 67
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adop ed
ITEM 1995 1996 1997 1997 Est-97 1998 1 98
I Staffing 621 998 612 1,576 1,640 614 0
I Supplies/Materials 0 0 0 0 0 0 0
Support Services 3,731 3,621 4,000 3,376 3,492 4,000 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 4,352 4,619 4,612 4,952 5,132 4,614 0
I SERVICE INDICATORS:
I No of weed complaints 5 3 5 2 2 5
No of notices served 3 2 5 1 1 5
I No of parcels sprayed 0 0 0 0 0 0
I Miles/roadside sprayed 10 10 10 10 10 10
Spraying in Dollars 2,556 2,636 3,000 2,742 2,742 3,000
I COST INDICATORS:
I Expenditures 4,352 4,619 4,612 4,952 5,132 4,614 0
- Program Revenues
I = Levy Dollars 4,352 4,619 4,612 4,952 5,132 4,614 0
I STAFFING:
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FUND:
General
DEPARTMENT MISSION:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-ot-way and other property
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DEPARTMENT: Tree Maintenance
DEPT NO: 68
DESCRIPTION OF ACTIVITY:
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This department is responsible for detection and removal ot diseased and unsate trees on City
rights-ot-way and other properties. and pruning ot trees on city property. Tree inspection
services are provided to citizens on an on-call basis.
OBJECTIVES:
- Remove 100% ot diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
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HIGHLIGHTS/COMMENTS:
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Staffing:
Includes step increases
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Supplies/Materials:
Paint for tree marking
Replacement ot Chain Saw & Pole Saw
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Support Services:
Contracted tree and brush removal
Tree inspection certification
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I FUND: #10 DEPARTMENT: Tree Maintenance DEPT i 68
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Ado ted
ITEM 1995 1996 1997 1997 Est-97 1998 1998
I Staffing 887 6,166 7,740 3,275 7,740 8,172 0
Supplies/Materials 122 0 575 501 575 1,300 0
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Support Services 13,195 10,687 13,220 8,800 13,150 13,220 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 14,204 16,853 21,535 12,576 21,465 22,692 0
I SERVICE INDICATORS:
I No of trees removed 14 18 15 23 25 20
Yards of brush hauled 800 780 700 300 600 700
I COST INDICATORS:
I Expenditures 14,204 16,853 21,535 12,576 21,465 22,692 0
- Program Revenues
I = Levy Dollars 14,204 16,853 21,535 12,576 21,465 22,692 0
I STAFFING:
I Lt Equip Oper/Foreman .20 .20 .20 .20 .20 .20
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FUND:
General
DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
ages and physical abilities
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DEPARTMENT: Parks & Recreation
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DEPT NO: 69
DESCRIPTION OF ACTIVITY
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The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields, trails, ice rinks, buildings and other play areas.
Winter ice skating, and summer recreation programs (administered by Minnetonka
Community Schools) are coordinated under this department.
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OBJECTIVES:
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- Revise final park plan and trail plan
- Plant at least 10 trees per year - address buffer along Freeman Field # 3
- Address foul ball problem at Freeman Field # 2
- Assist Shorewood Parks Foundation in coordination of fund raising efforts
- Assist Shorewood Parks Foundation in building a concession bldg. - Freeman Park North
- Continue to develop user support for funding improvements and maintenance in parks
- Increase knowledge and use of Shorewood's parks
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HIGHLIGHTS/COMMENTS:
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Includes step increases
Part time includes permanent clerical
Seasonal includes Summer employees and Winter Rink Attendants
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Staffing:
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Supplies/Materials:
Small tools
Maintenance contracts for computer and office equipment
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertiliz~rs, seed for parks
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Support Services:
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Contracted park planning services
Playground and beach scheduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
Annual park newsletter
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Charges & Fees:
Rental of portable toilets
Rental of Temporary Warming House at Cathcart Park
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Caoital Outlav:
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Transfers:
Transfer to Park Capital Improvement Fund
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I FUND: #10 DEPARTMENT: Parks & Recreation DEPT # 6
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopte
ITEM 1995 1996 1997 1997 Est-97 1998 199
Staffing 73,595 72,644 86,551 65,413 86,551 89,927 0
I Supplies/Materials 19,709 16,790 19,550 12,504 19,600 19,600 0
Support Services 15,202 12,885 17,500 5,989 20,950 23,200 0
Charges & Fees 5,613 6,927 6,625 7,131 8,015 7,030 0
I Capital Outlay 1,160 739 1,250 289 289 0 0
Transfers 40,000 30,000 20,000 20,000 20,000 .10,000 0
TOTAL 155,279 139,985 151,476 111,326 155,405 149,757 0
I SERVICE INDICATORS:
Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80
No. of ballfields
I Softball 3 3 3 3 3 3
Baseball 5 5 5 5 5 5
No. of shelters 3 2 3 2 4 4
I No. of hockey rinks 2 2 2 2 2 2
No. of skating rinks 3 3 3 3 3 3
Miles of Trails 2.75 2.75 2.75 2.75 2.75 2.75
I Cost of maint per acre 901 876 1,033 796 1,077 1,004
No. of times rinks are
cleaned & resurfaced 80 80 80 80 80 80
I No. of picnic tables 35 40 45 45 45 45
No. of Tennis Courts 4 4 4 4 4 4
I COST INDICATORS:
Expenditures 155,279 139,985 151,476 111,326 155,405 149,757 C
. Program Revenues
I Sports Organizations 7,000 6,000 9,000 3,000 9,000 9,000
Tonka Bay - Beach 350 883 0 0 300 500
Liquor Store Transfer 30,000 0 10,000 0 0 0
Capital Levy 40,000 30,000 20,000 20,000 20,000 10,000
I = Levy Dollars - Maint. 77,929 103,102 112,476 88,326 126,105 130,257 a
STAFFING:
Full time:
I Lt Equip Oper/Foreman 1.50 1.50 1.60 1.60 1.60 1.60
Clerical .25 .25 .25 .25
I Part time:
Clerical .50 .50
Seasonal:
I Summer 2.00 2.00 2.00 2.00 2.00 2.00
Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00
I
I
I
I 49
I FUND: #10 DEPARTMENT: Capital Improvement DEPT 70
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Ado~ ted
ITEM 1995 1996 1997 1997 Est-97 1998 1 98
I Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
I Support Services 0 0 0 0 0 0 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 37,550 37,544 37,544 37,550 0
I Transfers 15,000 20,000 25,000 25,000 25,000 25,000 0
TOTAL 15,000 20,000 62,550 62.544 62,544 62,550 0
I SERVICE INDICATORS:
I COST INDICATORS:
I Expenditures 15,000 20,000 62,550 62,544 62,544 62,550 0
- Program Revenues
I = Levy Dollars 15,000 20,000 62,550 62,544 62,544 62,550 0
I STAFFING:
I
I
I
I
I
I
I
51
I
I FUND: #10 DEPARTMENT: Contingency DEPT # 71
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adop ed
ITEM 1995 1996 1997 1997 Est-97 1998 H 98
I Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
I Support Services 0 0 37,185 8,950 15,000 32,459 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0
0
I Transfers 0 0 0 0 0 0 0
TOTAL 0 0 37,185 8,950 15,000 32,459 0
I SERVICE INDICATORS:
I COST INDICATORS:
I Expenditures 50,000 46,684 37,185 8,950 15,000 32,459 0
- Program Revenues
I Refunds & Reimbursemts 15,600 1,074 1,000 31 200 1,000
= Levy Dollars 34,400 45,610 36,185 8,919 14,800 31,459 0
I
STAFFING:
I
I
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I
I 53
I
FUND:
Water
MISSION:
To provide a safe, clean, uninterrupted
supply of drinking water to all City
residents connected to the City water system.
I
SUBFUND:
Water Operations
FUND NO: 60
I
DESCRIPTION OF ACTIVITY:
Responsible for operation and maintenance of five (5) well systems, including all
pumps and well houses, maintenence of water tower and treatment plant, and
extension of new watermain and construction of new water facilities, as necessary.
OBJECTIVES:
- Supply a safe, clean uninterrupted source of water to all connections
- Explore possibility of interconnecting with other communities
I
I
HIGHLIGHTS/COMMENTS:
I
Revenues:
Estimated water sales based on quarterly billing at a rate of $1.45/1 ,000 gallons
Connection and permit revenues estimated based on 50 new homes
Interest income
Antenna Rental on Water Towers
Transfer from Park Capital Fund
Expenses:
Staffing:
.10 Senior Accounting Clerk
.30 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Chemicals for water treatment
I
I
I
I
I
Support Services:
Engineering
Contract with Munitech for system maintenance
Insurance on water system
Water testing
Water system analysis
Charges & Fees:
Sales Tax on commercial water sales
State surcharge of $5.21/year on all connections
Capital Outlay:
Replace Badger Well Building
Other:
Water Purchased from other communities
Meter purchases
Well utility charges
Transfer to Water Debt Service Fund
Depreciation (Non-cash expense accounts for future system replacement)
I
I
I
I
I
I
I
54
I
I
FUND: #60 FUND: Water Operations CEPT # 80
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1995 1996 1997 1997 Est-97 1998 1998
I REVENUE
Charges for Service 198,236 283,829 207,750 200,057 248,500 236,250 0
I Misc. Revenue 45,324 84,552 55,500 61,999 74,000 60,900 0
TOTAL REVENUE 243,560 368,381 263,250 262,056 322,500 297,150 0
EXPENSES
I Staffing 5,823 5,679 10,824 12,131 13,110 19,637 0
Supplies/Materials 12,035 14,189 17,000 22,519 24,500 19,100 0
I Support Services 81,351 62,703 64,650 58,294 66,878 63,550 0
Charges & Fees 5,753 6,944 6,350 4,872 6,510 6,900 0
I Other 59,041 82,143 64,100 51,624 69,450 68,600 0
Capital Outlay 0 0 60,000 (j 0 120,000 0
Transfers 451 10,726 40,000 40,000 40,000 40,000 0
I Depreciation 79,617 80,649 130,000 0 130,000 130,000 0
TOTAL EXPENSES 244,071 263,033 392,924 189,440 350,448 467,787 0
I SERVICE INDICATORS:
Miles of Water Line 15 16 16 16 16 16
No. of Connections 899 980 1,030 1,019 1,025 1,055
I No. of Hydrants 163 220 220 220 220 222
Avg Daily Consump- gals 310,000 330,000 335,000 403,000 403,000 420,000
Water rate/1000 gals 1.45 1.45 1.45 1.45 1.45 1.45
I
CASH FLOW IMPACT:
I Beginning Cash Balance 286,850 1,692,611 729,554 729,554 729,554 831,606 831,606
Revenues 243,560 368,381 263,250 262,056 322,500 297,150 0
I Expenditures (244,071 ) (263,033) (392,924) (189,440) (350,448) (467,787) 0
Depreciation 79,617 80,649 130,000 0 130,000 130,000 0
I Construction of Infrastructure (716,654) (2,170,521)
Bond Proceeds, net 1,908,250 849,293
"-
Other Cash Flow Impacts 135,059 172,174
I Ending Fund Equity 1,692,611 729,554 729,880 802,170 831,606 790,969 831,606
STAFFING:
I Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10
Lt. Equip. Oper./Foreman .25 .10 .10 .10 .10 .30
Secretary/Recept .10 .10 .10 .10 .10 .10
I
I
55
I
) - --- -- -- --
I FUND: #60 FUND: Water - Debt Service [ EPT # 80
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1995 1996 1997 1997 Est-97 1998 1998
I REVENUE
Property Tax 17,506 16,304 0 170 0 0 0
I Special Assessments 97,000 301,483 258,417 151,788 300,000 265,000 0
Misc. Revenue 0 0 63,630 96,565 96,565 54,521 0
I Transfers 0 0 40,000 40,000 40,000 40,000 0
TOTAL REVENUE 114,506 317,787 362,047 288,523 436,565 359,521 0
I EXPENSES
Staffing 0 0 0 0 0 0 0
I Supplies/Materials 0 0 0 0 0 0 0
I Support Services 0 0 0 0 0 0 0
Charges & Fees 0 0 0 0 0 0 0
I Other - Debt Service 18,001 88,300 244,191 244,334 244,334 308,382 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL EXPENSES 18,001 88,300 244,191 244,334 244,334 308,382 0
I SERVICE INDICATORS:
I
CASH FLOW IMPACT:
I Beginning Cash Balance 495 97,000 326,487 326,487 326,487 518,718 518,718
I Revenues 114,506 317,787 362,047 288,523 436,565 359,521 0
Expenditures (18,001 ) (88,300) (244,191 ) (244,334) (244,334) (308,382) 0
I Ending Fund Equity 97,000 326,487 444,343 370,676 518,718 569,857 518,718
I STAFFING:
I
I
I 57
FUND:
Sanitary Sewer
MISSION:
To provide a safe, sanitary sewer
service to all City residents
I
I
I
I
SUBFUND:
Sanitary Sewer
DEPT NO: 61
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of sixteen (16) lift stations, and cleaning,
televising and repairing sewer mains to control inflow and infiltration. Sewage
treatment is performed by Metropolitan Council Environmental Services (MCES) and is
provided for in this area.
Quarterly Sewer service charges at $65.00 per quarter
Interest revenue from investment of Sewer Fund cash balances
Other permit and connection fee revenues estimated based on 30 new homes
I
I
I
I
I
I
I
I
OBJECTIVES:
- Work with MCES to correct inflow and infiltration into the sanitary sewer system
- Work with MCES to reduce sewage treatment costs to the City
HIGHLIGHTS/COMMENTS:
Revenues:
Expenses:
Staffing:
.10 Senior Accounting Clerk
.20 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Contract with Munitech for system maintenance
Sewer Main Cleaning
Inflow & Infiltration Control
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
I
I
I
I
Charges & Fees:
Metropolitan Council Environmental Services service access charges ($950 per new connection)
Charges for sewage flow into City of Excelsior trunk mains
Metropolitan Council Environmental Services sewage treatment charges
Capital Outlay:
Transfers:
58
I
I
I
Depreciation (Non-Cash Expense accounts for future system replacement)
I FUND: # 61 FUND: Sanitary Sewer DEPT # 82
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1995 1996 1997 1997 Est-97 1998 1998
I REVENUE
Charges for Service 787,165 819,944 798,000 602,390 821,500 780,500 0
I EXPENSES
Staffing 6,088 9,644 22,440 6,246 7,608 15,551 0
I Supplies/Materials 9,418 8,135 9,100 4,538 14,100 11 ,700 0
I Support Services 545,005 571,351 782,126 555,485 629,204 775,215 0
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 60,000 0
Transfers 0 27,249 0 0 0 0 0
I Depreciation 185,401 190,154 186,000 0 190,154 192,000 0
TOTAL EXPENSES 745,912 806,533 999,666 566,269 841,066 1,054,466 0
I
SERVICE INDICATORS:
I Miles of Sewer Line 55 55 55 55 55 55
No. of Connections 2,535 2,586 2,620 2,615 2,620 2,650
I No. of Lift Stations 16 16 16 16 16 16
I Sewer Charge 65.00 65.00 65.00 65.00 65.00 65.00
I CASH FLOW IMPACT:
Beginning Cash Balance 688,299 878,824 1,082,948 1,082,948 1,082,948 1,253,536 1,253,536
I Revenues 747,579 819,944 798,000 602,390 821,500 780,500 0
Expenditures (706,328) (806,533) (999,666) (566,269) (841,066) (1,054,466) 0
I Depreciation 185,401 190,154 186,000 0 190,154 192,000
I Other Cash Flow Impacts (36,127) 559
Ending Cash Balance 878,824 1,082,948 1,067,282 1,119,069 1 ,253,536 1,171,570 1,253,536
I STAFFING:
I Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10
Lt. Equip. Oper.lForeman .40 .40 .40 .10 .10 .20
Receptionist/Secretary .10 .10 .10 .10 .10 .10
I 59
FUND:
Recycling
MISSION:
To provide weekly pickup of recyclables
to all City residents; provide for the annual
pickup of household and yard wastes
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
SUBFUND:
Recycling
FUNDNO: 62
DESCRIPTION OF ACTIVITY:
Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics. glass and
metal, and other recyclable materials. Includes annual City curbside pickup of large household
items and brush, and operation of an annual brush/leaf composting drop-off site.
OBJECTIVES:
- Continue weekly pickup of recyclable materials
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Provide a leaf and yard waste disposal site in Fall of the year
. HIGHLIGHTS/COMMENTS:
Revenues:
County Aid is a Hennepin County grant
Charges for Service includes City Clean-up fees and a
City Recycling Fee of $1.50 per month per household
Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor
Expenses:
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
Supplies/Materials:
Office Supplies
Support Services:
Recycling contract with E-Z Recycling - $2.05/householdlmonth for 2,400 households
City Clean-up costs
60
I FUND: #62 FUND: Recycling DEP # 84
I BUDGET Actual Actual Budget YTD Oct Annual Proposed A opted
ITEM 1995 1996 1997 1997 Est-97 1998 1998
I REVENUE
County Aid 21,788 21,590 21,000 21 ,501 21,501 20,400 0
I Charges for Service 20,130 48,945 50,410 39,174 47,560 63,700 0
Transfers/other 6,477 550 800 599 800 800 0
I TOTAL REVENUE & 48,395 71,085 72,210 61,274 69,861 84,900 0
OTHER SOURCES
I EXPENSES
Staffing 924 726 825 570 628 952 0
I Supplies/Materials 0 0 0 2,031 2,031 0 0
Support Services 68,846 70,221 71 ,180 55,505 71 ,256 85,040 0
I Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL EXPENSES 69,770 70,947 72,005 58,106 73,915 85,992 0
I
SERVICE INDICATORS:
I Avg. mo. participants 5,000 5,000 5,000 5,000 5,000 5,000
Avg. mo. tonage 50 50 50 50 50 50
I
CASH FLOW IMPACT:
I Beginning Cash Balance 30,813 19,383 12,385 12,385 12,385 8,331 ,331
Revenues 48,395 71,085 72,210 61,274 69,861 84,900 0
I Expenditures (69,770) (70,947) (72,005) (58,106) (73,915) (85,992) 0
I Other Cash Flow Impacts 9,945 (7,136)
Ending Cash Balance 19,383 12,385 12,590 15,553 8,331 7,239 ,331
I STAFFING:
I
I
I 61
SUBFUND:
Stormwater Management
MISSION:
To provide proper surface water and
ground water management throughout
the City.
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND:
Stormwater Management
FUND NO: 63
DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Revenues:
Stormwater Management Utility Charges
Misc. Revenue includes interest income and other misc. revenue
Transfers from the General Fund
Expenses:
Staffing:
.05 Senior Accounting Clerk
.10 Light Equipment Operator/Foreman
Supplies/Materials:
Drainage Correction/Maintenance_ Materials
Support Services:
Engineering
Contractual Services for drainage correction
Capital Outlay:
Preparation of a Comprehensive Stormwater Management Plan
62
I FUND: #63 FUND: Stormwater Management Utility DE T # 85
I BUDGET Actual Actual Budget YTD Oct Annual Proposed A opted
ITEM 1995 1996 1997 1997 Est-97 1998 1998
I REVENUE
Charges for Service 44,336
44,491 44,300 31,139 44,300 44,300 0
I Misc. Revenue 4,740 4,449 3,000 8,208 9,500 7,500 0
Transfers 10,000 110,000 10,000 10,000 10,000 10,000 0
I TOTAL REVENUE & 59,076 158,940 57,300 49,347 63,800 61,800 0
OTHER SOURCES
I EXPENSES
Staffing 10,548 1,360 7,907 1,679 2,167 8,273 0
I Supplies/Materials 6,838 0 6,000 130 3,000 10,000 0
Support Services 13,716 13,674 6,100 16,175 18,850 16,250 0
I
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 188,000 0 0 90,000 0
Transfers 0 39,808 0 0 0 0 0
I TOTAL EXPENSES 31,102 54,842 208,007 17,984 24,017 124,523 0
I SERVICE INDICATORS:
I CASH FLOW IMPACT:
I Beginning Fund Equity 57,194 98,249 189,385 189,385 189,385 229,168 22 ,168
Revenues 59,076 158,940 57,300 49,347 63,800 61,800 0
I Expenditures (31,102) (54,842) (208,007) (17,984) (24,017) (124,523) 0
Other Cash Flow Impacts 13,081 (12,962) 0
I Ending Fund Equity 98,249 189,385 38,678 220,748 229,168 166,445 22 ,168
I STAFFING:
I Sr. Acctg. Clerk .05 .05 .05 .05 .05 .05
Lt. Equip. Oper.lForeman .10 .10 .10 .10 .10 .10
I
I 63
FUND:
MISSION:
To control the safe and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
Liquor
SUBFUND:
FUND NO:
70
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Reduce rent in Old Market Road Store through reduction of floor space
- Produce a reasonable net profit
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
1.00 Operations Manager
3.00 Assistant Managers
.15 Senior Accounting Clerk
14.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Liquor liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
64
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I
I
I
I
I
I
I
I
I
I
I
I
--
I FUND: #70
SUBFUND: Liquor Operations DEPT #
I BUDGET Actual Actual Budget YTD Oct Annual Proposec Adopted
ITEM 1995 1996 1997 1997 Est-97 199€ 1998
I REVENUE
Sales 1,474,935 1,705,040 1,735,000 1,519,941 1,875,000 2,025,000
I Cost of Goods 1,165,021 1,362,986 1,331,450 1 ,195,933 1,467,188 1,589,625
GROSS PROFIT 309,914 342,054 403,550 324,008 407,813 435,375 0
EXPENSES
I Staffing 176,103 179,397 200,825 145,595 182,000 192,375
I Supplies/Materials 9,621 8,370 8,300 8,168 9,000 9,000
Support Services 43,612 42,235 45,500 34,332 42,000 45,000
I Charges & Fees 110,763 134,498 137,500 131,159 158,391 140,000
Depreciation 9,565 10,376 10,060 10,500 12,000
I Capital Outlay
TOTAL EXPENSES 349,664 374,876 402,185 319,254 401,891 398,375 0
I TOTAL OPERATING INCOME (LOSS) (39,750) (32,822) 1,365 4,754 5,922 37,000 0
Transfers In/(Out) (30,000) (10,000)
Misc. Revenue/(Expense) 1,199 4,419 7,500 5,055 7,500 7,500
NET INCOME (LOSS) (68,551) (28,403) (1,135) 9,809 13,422 44,500 0
I
SERVICE INDICATORS:
I None
I CASH FLOW IMPACT:
Beginning Cash Balance 335,087 95,150 52,376 52,376 52,376 76,298 76,298
I Net Income/Loss After Transfers (68,551 ) (28,403) (1,135) 9,809 13,422 44,500 0
Depreciation 9,565 10,376 10,060 0 10,500 12,000 0
I Capital Outlay (75,875) (3,097) (20,000)
I Other Cash Flow Impacts (105,076) (21,650)
Ending Cash Balance 95,150 52,376 61,301 62,185 76,298 112,798 76,298
I STAFFING:
Full time:
I Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00
Assistant Manager 3.00 3.00 3.00 3.00 3.00 3.00
Sr. Acctg. Clerk .15 .15 .15 .15 .15 .15
I Part time:
Sales Clerks 16.00 15.0065 14.00 14.00 14.00 14.00
I
",,.\~D
SC~."....~
PUBLIC FACILITIES AND OFFICE EQUIPMENT
Plans must be finalized on the disposition of the old buildings at Badger Park. A new shelter
needs to be built to house the Badger well. This should be completed in 1996.
Park Commission and Planning Commission have identified a parcel of land on Academy Avenue
which could be sold with the proceeds going to park improvements. The City would receive only
a prorated share of sale proceeds.
The City Hall Council Chambers needs improvement in audio and video equipment for
presentations and the carpeting will need replacement in perhaps 3 years. These improvements are
scheduled for 1998 through 2002.
Funds are set aside each year so that timely upgrades to computer systems can be made. Because
these funds are "set-aside" rather than "expended" each year, the set aside is shown at the bottom
of the Funding Source Summary. The balance is shown as "designated" for office equipment on
the Chart.
Computer Improvements
The Local Area Network (LAN) currently implemented at City Hall consists of ten Macintosh
computers on an Apple server. Since the implementation of this system, GIS software has been
purchased which is running on a PC, and is not connected to the LAN. In 1997, staff identified
three key areas that need to be upgraded with dollars that had been set aside for computer
improvements:
. backup printer
. modem connectivity
. interoffice connectivity
In order to realize these goals in 1997, a PC workstation running Windows 95 will be
implemented as the primary server, and the existing Apple server will continue to run in the
background as a backup and may function as the primary mail server. Providing for this PC
server will allow the remote access. Since all computers are running the same suite of software,
the interoffice connectivity will be possible.
The long term technological plan includes allowing the opportunity for those persons or
departments to switch to the PC platform because of software or technology reasons, but still
allow the Macintosh to run on the LAN to provide those services it is best at such as desk top
publishing.
2002
3,000
2,000
5,000
20,000
15,000
15,000
The financial software and hardware used by the Finance Department will need to be
upgraded in 1998. The current hardware and software are now 7 years old. It is not now,
nor will it be upgraded by the vendors to be year 2000 compliant. These factors in addition
to innovations in hardware technology and programming languages, have left our current
system greatly in need of upgrade. The upgrade proposal, once fully developed, will be
brought to the City Council in 1998. It is recommended that the costs of the upgrade be
financed from the Public Facilities/Office Equipment Fund. This will be the first purchase
from this fund, which we have been building for this purpose.
Fund Balance, Jan 1
General Fund
Contribution for Office
E ui ment
Office Equipment
Purchases
Public Facilities Pro"ects
Transfer to Trail Fund
Interest Income at 5%
Total Fund Balance,
Dec 31
Designated for Office
E ui . Dec 31
Undesignated Fund
Balance Dec 31
The Public Facilities Fund was established from the former Capital Reserve Fund. The
purpose of the fund is to accumulate amounts to fmance future public facilities and office
equipment replacement and acquisitions. The transfer to the Trail Fund is carried over from
the Capital Reserve Fund. The transfer is made from the undesignated fund balance and
will continue until the year 2002. Thereafter, should it be deemed that if this amount is
needed for trail develo ment an additional ca italle for trails will be necess
(15,000)
(20,000)
(15,000)
5,248
110,198
(15,000)
5,510
115,707
(5,000)
(15,000)
5,535
116,243
(15,000)
5,062
106,305
(15,000)
5,315
111,620
45,000
60,000
75,000
75,000
90,000
65,198
55,707
41,243
31,305
21,620
""
December 2, 1997
Shorewood City Council
5755 Country Club Road
Shorewood, MN 55331
RE: Southshore Center - Liquor Consumption Permit
The Southshore Center has had several requests from local
groups intending to rent the center's facilities for social
events wherein liquor would be served (without cost) to those in
attendance.
It is our understanding that, pursuant to Shorewood
Ordinance Section 403.11, Subd.2, as modified by Section 902.02,
Subd.9, "a written permit issued by the City Council" is required
for such consumption on city property.
Please advise us as to the procedure involved in obtaining
such a permit.
Thank you,
South shore Center
~
1. People from our community are requesting use of the facility for
special parties where they would like to serve wine. Example: the
Townhouse Association wanted to have a Christmas Dinner for the
group and did not rent because they could not serve wine with the meal.
2. We would develop policies regarding the serving of wine and/or beer
such as.
a. No kegs- beer must be served out of cans or bottles.
b. Wine and/or beer can only be served with food.
c. Beer and wine (including champagne) may be served at activities
and events held in the large dining room. These activities must
include the serving of food. These beverages must be provided by
the organization, group or persons hosting the activity or event.
d. No compensation of any nature may be exchanged for beer or wine.
This includes donations, advance sale tickets and tips.
e. Beer and wine may only be served until 10:30 p.m. on week nights
and midnight on Friday and Saturday evenings.
1. All parties consuming beer and wine in the Dining Room must
conform to all City and State liquor laws.
g. Beer and wine may only be consumed within the Community
Center.
h. In activities or functions where beer and/or wine is served, the
organization or group may be required to hire a Police officer for
all or part of the event.
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE RELATING TO
PROHIBITED ACTS AND CONDITIONS
AMENDING SHOREWOOD CITY CODE SECTION 403, SUBD. 11
THE CITY COUNCIL OF THE CITY OF SHOREWOOD,
MINNESOTA, ORDAINS that the City Code of the City of Shorewood is amended as
follows:
Section 1. Section 403, Subd. 11 is amended as follows:
Subd. 1: Liquor in Unlicensed Places: No person shall mix or prepare liquor for
consumption in any public place or place of business unless it has a
license to sell liquor "on sale" or a permit from the Liquor Control
Director under Minnesota Statues, sections 340A.414 and 340A.504,
and no person shall consume liquor in any such place.
Subd. 2: Consumption in Public Places: No person all consume liquor on a public
highway, public park or other public place. This provision does not
apply to consumption at the Community Center with the prior approval
of the City Council.
Section 2. This ordinance is effective the date following its publication.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood,
Minnesota this 3rd day of December, 1997.
ATTEST:
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
}
1
Draft Motions:
1. Adopt proposed amendment to Section 403.11, Subdivision 2 as City Code.
2. Approve the consumption of alcoholic beverages at the Community Center in
connection with rentals by the Friends of the Community Center subject to review
and approval by the City Attorney of the policies and regulations for such
consumption.
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To:
Bob Gagne & Kristi Stover, Members of the Friends of the Southshore
Senior Community Center
Date:
James C. Hurm, City Administrator
December 1, 1997
~
From:
Re:
Beer, Wine or Liquor at the Center
As a result of your discussions with the Park Commission about the possibility of beer,
wine or liquor at the Senior Community Center, and as a result of their affIrmative
response, I have asked several questions of the City Attorney. His answers and copies of
code references are attached for your information. He has verbally confIrmed that the
Center land is not Shorewood park land specifically but is, of course considered public
land.
The question of beer, wine or liquor at the Center is not referred to in the conditional use
permit, therefore a CUP public hearing is not required. It is important however to take this
to the Planning Commission in that it certainly was a point of discussion at the time of the
conditional use permit process. They should have an opportunity to review and make
recommendations on this issue.
I understand you have yet to finalize the details of your request and you will be meeting
informally with your Echo Road neighbors. I hope your discussion with the Park
Commission helped the Friends determine what your request should be regarding beer,
wine or liquor at the Center.
cc: Brad Nielsen, Planning Director
Park Commission
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Kennedy
470 Pillsbury C:nrcr
zoo South ~lxth St1'Cct
Minneapulis MN ~5402
(612) "7-'300 tclophDM
(612) 337-9310 F.cc
e-mail: 3tlyS@kenncdy-gnvcn.com
CHARTERED
JoHN B. DEAN
AIJDmtJY at Law
D1tcCt ow. (612) 3n-9'lJ11
MEMORANDUM
FROM:
DATE:
James C. Hurm, City Administrator
lohn Dean ~1::>
November 20. 1997
TO:
RE:
Questions Relating to Consumption of beer. wine and liquor at the Southside
Senior Community Center
Q. What changes to the code would be necessary to allow 3.2 beer. strong beer. wine and/or
liquor to be consumed. at the Senior Community Center?
,;
A.
i)
3.2 beer - none.
ii) Strong beer. wine and/or liquor - amendment to 403.11 Subd. 2. I would suggest
that the amendment specifically exempt the Center.
Q. If 3.2 beer. strong beer. wine or liquor were to be sold at the Center. would II liQCn:se be
necessary7
A. Yes. It should also be noted that the licen.-;e applicant, the premises and the activity must
meet certain requirements. It is not entirely cleat' that either the applicant or the activity
would meet the requirements of strong beer. wine or liquor licenses.
Q. If 3.2 beer, strong beer. wine or liquor were simply consumed on the premises. would a
license be neces.~7
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A. No. Licenses are required as a result of the furnishing side; rather than the consurnDtion
side. It is important to note, however, that your current ordinance does require a license
if the furnishing is either by sale or gift. (The statute merely refers to furnishing as a part
of a conunercial transaction). Under your ordinance providing free alcohol at a wedding
reception at the Center may require a license.
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403.10
403.13
Subd. 4. Inspections: Every licensee shall allow any peace officer, health officer /'
or properly designated officer or employee of the City to enter, inspect
and search the premises of the licensee during business hours without a
warrant. .
403.11: PROHIBITED ACTS AND CONDmONS:
Subd. 1. Liquor in Unlicensed Places: No person shall mix or prepare liquor for
consumption in any public place or place of business unless it has a
license to sell liquor "on sale" or a permit from the Liquor Control
Director under Minnesota Statutes, sections 340A.414 and 340A.504, and
no person shall consume liquor in any such place.
Subd. 2. Consumption in Public Places: No person shall consume liquor on a
public highway, public park or other public place.l
403.12: SUSPENSION OR REVOCATION OF LICENSE: The Council
may either suspend, for not to exceed si..xty (60) days. or revoke
any liquor license upon finding that the licensee has failed to comply with any
applicable statute, regulation or ordinance relating to intoxicating liquor. No
suspension or revocation shall take effect until the licensee has been afforded an
opportunity for a hearing pursuant to Minnesota Statutes, sections 14.37 to 14.70.
(Ord. 90, 1-10-77)
403.13:
VIOL~TION: Any person violating any provision of this Chapter
is guilty of a misdemeanor. unless a different penalty is specified
by State statute. (Ord. 90, 1-10-77; amd. 1987 Code)
t. S.:e also Sec:ion 902.02. suM. Q of this Code.
-:93
City or" Shor'twooa
902.01
SECTION:
902.01 :
902.02:
902.03 :
902.04:
902.05 :
902.06:
902.07:
902.08:
902.09:
902.10:
902.02
CHAPTER 902
PUBLIC PARKS AND RECREATION AREAS
Purpose
General Regulations and Rules of Conduct
Animals in Park and Recreation Areas
Vehicle Restrictions
Additional Rules for Use of Park and Recreation Facilities
Use of Recreational Facilities by Athletic Associations
Discrimination in Parks
Application of Provisions to City Employees
Administrative Rules and Regulations
Violation
902.01: PURPOSE: The purpose of this Chapter is to regulate the use of
and to provide uniform. rules of conduct for City parks and recrea-
tional areas in the City.
GENERAL REGULATIONS AND RULES OF CONDUCT:
No person in a City park or recreation area shall:
Subd. 1. Closing Hours: Enter or remain in any park between the hours of ten
thirty o'clock (10:30) P.M. and six o'clock (6:00) A.1V1. unless such per-
son is participating in an organized activity authorized by the City.
902.02:
Subd. 2. Overnight Use: Set up any tent, shack or other temporary shelter in any
park, nor shall any person leave any property including, but not limited
to, vehicles, campers and trailers in any park between the hours of ten
thirty o'clock (10:30) P.M. and six o'clock (6:00) A.M. without the writ-
ten permission of the City Anministrator.
Subd. 3. Tampering With City Property: Deface, destroy, tamper with, injure or
remove any City property including but not limited to furniture, strUc-
tures, vegetation. signs or soils.
Subd. 4. Littering: Scatter or litter the grounds or any lake, pond or watercourse
within or draining into a park with any form of trash, but shall place such
material in the proper receptaCles where these are provided. Where
receptacles are not provided, all such trash shall be carried away from the
area by the person responsible for its presence.
993
city of Shorewood
902.02
902.03
Subd. 5. Fires: Start a fire, except a small fire for cooking purposes in a
designated area and then only in a fire ring, grill or portable stove, or fail
to fully extinguish such a fire. (Ord. 140, 2-14-83)
Subd. 6. Sales: Sell or conduct any commercial enterprise unless authorized by
written permit from the City Council. (Ord. 266, 1-25-93)
S ubd. 7. Handbills and Advertisements: Paste, affix or inscn"be any handbill,
poster or sign or distribute handbills, circulars or announcements of. any
kind for a commercial purpose, unless authorized by written permit from
the City Council
Subd. 8. Gamble.
Subd. 9. Liquor: Use or bring alcoholic beverages, including beer, without a
written permit issued by the City Council.
Subd. 10. Drugs: Use or bring illegal drugs.
Subd. 11. Glass Containers: Bring any glass containers.
Subd. 12. Use of Restrooms: If over five (5) years of age, use any restroom or
washroom designated for use by the opposite sex.
Subd. 13. Weapons and FIreWOrks: Bring any fireanns, air rifle, BB gun, sling
shot, explosives, fireworks or devices capable of discharging blank: am-
munition into any park.
Subd. 14. Use of Toys and Equipment: Ride, propel or use any equipment or
toy in any public park in such a manner as to interfere or endanger any
pedestrian.
Subd. 15. Improper Conduce: Appear nude, commit any nuisance or use
threatening, abusive, insulting, obscene or indecent language or act in an
indecent, lascivious or improper manner or do any act which constitutes a
breach of the public peace.
Subd. 16. Harassment: Harass any visitor or behave in a reckless manner which
would endanger any visitor's property.
Subd. 17. Disobey City Officials: Disobey any reasonable order or direction of
any City employee, law enforcement officer or other person designated by
the City Council or Park Commissionl to give such orders or directions.
902.03:
ANIl\1ALS IN PARK AND RECREATION AREAS: No person
in a City park or recreation area shall:
L See Chapter 202 of this Code.
993
City of Shorewood
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CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
WEDNESDAY, DECEMBER 3, 1997
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:30 P.M.
AGENDA
1 . CONVENE CITY COUNCIL SPECIAL MEETING
A. Roll Call
B. Review Agenda
2. 7:45 P.M. - TRUTH IN TAXATION PUBLIC HEARING
Mayor Dahlberg_
Stover _
McCarty _
O'Neill_
Gariunkel_
3 . ADJOURN SUBJECT TO REGULAR MEETING
.
.
Attorney Dean commented the Planning Commission's responsibility, in a technical way, is to
apply the Comprehensive Plan as well as the land use regulations in a black and white manner to
reach a result. He felt in rare instances, such as senior housing, there are critical issues of
interpretation which need to be factored in. Attorney Dean felt the Comprehensive Plan and the
zoning ordinances should be reworked in such a way there may be a broader based consensus on
the Council.
Commissioner Borkon felt the Comprehensive Plan and the ordinances should reflect the
philosophies of the Council to enable the Commission to recommend things the Council is going to
feel comfortable with.
Councilmember O'Neill felt it to be irrelevant whether the Comprehensive Plan is changed or not.
He felt the Commission should understand the Council may not change the Comprehensive Plan
and felt the Commission should adjust to the personalities on the Council. Councilmember O'Neill
did not feel there would be 100 percent agreement on the Council to changes in the Comprehensive
Plan. Councilmember Garfunkel did not feel it would necessarily be a good thing for all five of the
councilmembers to share the same philosophies.
Councilmember O'Neill felt the Planning Commission to be rigid in following the Comprehensive
Plan. He also felt the Council was at fault for not providing leadership to the Commission.
Chair Pisula commented the Commission must enforce the rules which are in place and the
Commission would like the rules which are in place to be consistent with the philosophy of the
Council and there needs to be a common understanding of the rules.
Mayor Dahlberg felt possibly there should be a reform of the statutory Plan A City in which a
simple majority would be utilized since it would be easier to attain a simple majority.
Councilmember O'Neill did not feel it would be possible to get four councilmembers to agree to a
change and then live by it. Commissioner Borkon noted it has happened in the past.
Nielsen pointed out in the instance of a 3/2 vote of the Council, the Planning Commission may be
able to arrive at a compromise which would bring in a fourth or fifth member of the Council.
Mayor Dahlberg felt the Commission may be invaluable in helping the Council discover a
compromise.
Commissioner Borkon inquired when the City Council makes decisions whether or not they can
act independent of the Comprehensive Plan and existing ordinances. Attorney Dean stated they
cannot disregard those documents and their decisions must be rooted in those resources. Thus far,
he believes this has been the case.
Commissioner Champa asked for each councilmember's position relative to the Planning
Commission's strict adherence to the zoning ordinances in the case of variance requests.
Councilmember O'Neill noted his views are not as strict. Mayor Dahlberg believes this to be a
property rights issue.
Chair Pisula felt on issues such as density and zoning, that the Planning Commission and the City
Council are utilizing the same guidelines. He felt it to be up to Council to work together to achieve
this.
Chair Pisula noted the resources which affect the Commission are the Comprehensive Plan, the
ordinances, the zoning map and state law.
Councilmember O'Neill noted there has been a suggestion made by three of the councilmembers
that a regular work session be scheduled each month.
'"
CITY OF SHOREWOOD
WORK SESSION MEETING
MONDAY, NOVEMBER 17, 1997
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
DRAFT.
Mayor Dahlberg called the meeting to order at 7:35 p.m.
A.
Roll Call
Mayor Dahlberg; Councilmembers O'Neill and Garfunkel; Administrator Hurm;
Engineer Larry Brown; Planning Commissioner Champa
Councilmembers Stover and McCarty
B . Review Agenda
. The agenda was approved as presented.
Present:
Absent:
2. DISCUSSION ON 1998 - 2002 CAPITAL IMPROVEMENT PROGRAM -
STREETS
.
Mayor Dahlberg expressed his appreciation to Engineer Brown for the time and effort he has
committed to this project.
Engineer Brown provided a handout to the Council and explained the process of pavement
reclamation. He stated reclamation is between one-fifth and one-third the cost of road
replacement. This particular process is too new to attribute a service life to it. Brown provided a
conservative estimate of 10 years and felt this to be a cost effective process.
Brown explained to determine whether pavement reclamation is an option consideration must be
given to the condition of the sub soils. He stated the key to extending the service life of a roadway
is to keep water draining off of the roadway.
Brown explained the Paser Pavement Management System. He reviewed in detail the information
which was distributed to the Council. Brown has viewed each 'of the roadways and rated the
condition of each. Mayor Dahlberg felt the margin of error in rating the roadways to be very low
given the range which Brown utilized.
Councilmember O'Neill commented there were no roadways rated less than a three. Brown
explained a rating of two to be fairly severe.
Mayor Dahlberg encouraged the use of creative thinking relative to repairing the roadways, noting
many roadways are not necessary in poor shape, however, there are specific areas of a roadway
which need repair.
Brown reviewed the steps taken as an engineer in formulating a bid on a particular roadway
project. A concept estimate is first made. This is followed by a feasibility study and a cost
estimate.
Councilmember O'Neill questioned the estimated cost of silt fence on Strawberry Lane. Brown
explained the Watershed District has requirements relative to silt fence. In addition, contractors are
~5
could be incorporated in the software which will identify those roadways which are declining at a
specified rate.
Brown felt a reclamation of Strawberry Lane will provide a good benchmark in which to ascertain
the benefit or disadvantage of a reclamation project as opposed to a reconstruction.
Councilmember O'Neill inquired whether burying of utilities such as NSP and telephone should be
taken into consideration as well. Hurm noted for burying utilities from the City Hall to the
Minnewashta school would cost approximately $250,000. Mayor Dahlberg felt this to be an item
which could be assessed to the property owners, however, there would need to be overwhelming
support for this type of project. Brown explained in a similar situation in Minneapolis, each
homeowner was assessed as well as being required to bring their home up to code. Mayor
Dahlberg felt there would be support for such a project, however, he would not want to force this
type of situation on anyone.
.
Brown distributed a letter he received from Mary Bieringer of MNDOT relative to truck restrictions
on state aid routes. He explained MNDOT does not want state aid routes posted no trucks. When
a roadway is posted no trucks, there must be a roadway which is posted for trucks. Brown noted
trucks could be discouraged from utilizing particular roadways by posting lower axle rates,
however, he felt this could become cumbersome.
Brown pointed out that if Eureka Road is designated as no trucks, the truck traffic will shift to
Strawberry Lane and Cathcart. While Strawberry Lane is not a state aid route, Cathcart is. The
State will allow a roadway to be posted if there are plans to upgrade the roadway or if it poses a
safety hazard. Brown felt it would be possible to post one of the roadways, but not both.
Mayor Dahlberg was satisfied with the plan presented by Brown and encouraged staff to pursue it.
Councilmember Garfunkel noted his agreement. He acknowledged some assumptions are taken
into account, but he was in favor of the plan which was presented.
Councilmember O'Neill was also in favor of the plan. Hurm noted it does not include any special
assessments.
.
Mayor Dahlberg encouraged the model developed by Brown be followed through to its fullest
potential through the use of global variables. Brown noted many of the cost estimates were based
upon actual bids which have been received on other projects.
With respect to garbage trucks, Brown explained there is no other vehicle which does the amount
of damage to a roadway equal to that of a garbage truck. Hurm noted the Council may want to
consider mandating the use of smaller vehicles. Brown suggested limiting residents to a choice
between two haulers.
Mayor Dahlberg suggested encouraging garbage haulers to submit bids to the various
neighborhoods for the business of that particular neighborhood. He felt this to be a good issue for
a public referendum. Councilmember O'Neill felt the service for a particular area could come up
for bids after a designated period of time.
Councilmember Garfunkel suggested a levy be placed upon garbage haulers utilizing the larger
trucks. This would provide an incentive to utilize smaller trucks. Councilmember O'Neill felt the
hauler's costs would increase when utilizing a smaller truck.
Brown noted his understanding the Council is in favor of utilizing a hybrid construction
reclamation on Strawberry Lane. Mayor Dahlberg, Councilmembers O'Neill and Garfunkel noted
their agreement.
""
CITY OF SHOREWOOD
WORK SESSION MEETING
WEDNESDA Y, NOVEMBER 19, 1997
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
Mayor Dahlberg called the meeting to order at 7:39 p.m.
DRAFT
A.
Roll Call
Present:
Mayor Dahlberg; Councilmembers Stover, O'Neill and Garfunkel; Administrator
Hunn; Planning Director Nielsen
Absent:
Councilmember McCarty
B . Review Agenda
. The agenda was approved as presented.
2. DISCUSSION ON COMPREHENSIVE PLAN. SENIOR HOUSING
.
Mayor Dahlberg felt the goal or the intention of any senior housing which is higher density than
that reflected on the zoning map should be a product of planning and re-working of the zoning map
in a fashion which dedicates a particular area for senior housing after public hearings and research
of the neighborhoods outlining their feelings.
Mayor Dahlberg stated his policy would be to encourage the preservation of single level living
which currently exists in Shorewood. He would not want any new development to eliminate the
affordable housing and single level housing which the city now has. Any development which is
higher density, whether it is senior housing or not, should be done on a dedicated basis after
planning.
Councilmember Stover felt the two questions which need to be decided are whether senior housing
is a desirable goal and whether it needs to be affordable. Should the Council decide these are goals
of the City, if a specific piece of property is zoned to a higher density than currently exists, that
would increase the value of the land. When the value of the land is increased, the cost of the
housing is also increased.
Mayor Dahlberg stated he is not in favor of senior housing as a goal if that means special protection
for that particular class with regard to the availability of that housing. He stated it would be a goal
to implement single level housing in areas to increase the availability of that type of housing as well
as preserving what already exists. Mayor Dahlberg stated he is in favor of having single level
housing available in areas for seniors, but was opposed to actually designating seniors as a
protected class by limiting the housing simply to seniors.
Councilmember Stover felt the term "affordable" needs to be defmed. She noted there is single
level housing in the area, however, it is not affordable.
Mayor Dahlberg did not feel the survey which had been done relative to senior housing had been
competent. Councilmember Stover stated she would not be opposed to a new survey based upon
Mayor Dahlberg's concerns. Councilmember O'Neill noted his agreement with Mayor Dahlberg.
He felt Shorewood has already developed as a specific type of community and a high density
development would not be consistent with the character of the community.
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.
.
CITY COUNCIL WORK SESSION MINUTES
NOVEMBER 19, 1997 - PAGE 3
Councilmember O'Neill suggested placing a moratorium on senior housing and referring the matter
to the Planning Commission for public hearings and recommendation back to the Council.
Mayor Dahlberg noted the Council will need to provide the Planning Commission with direction
relative to this matter. Nielsen felt they should be informed the density issue is paramount.
Councilmember Garfunkel did not feel density to be the entire issue. He stated he has a
philosophical issue with protecting a particular class of citizens.
Mayor Dahlberg did not feel it to be a function of government to protect a class of relatively
affluent seniors who are looking for a very specific solution in Shorewood. Councilmember
Garfunkel noted his agreement.
Mayor Dahlberg felt if there is going to be a higher density than allowed for on the current zoning
maps, it will have to be worked out on a dedicated zoning basis.
Nielsen inquired whether the Council is willing to consider higher density for senior housing if the
community is willing to accept this. Mayor Dahlberg felt the Planning Commission should be
informed the major issue is density as well as the question of whether or not it is appropriate for
government to be engaged in housing projects which are dedicated to a specific class of people.
Mayor Dahlberg felt it to be the position of a number of the councilmembers that they are adopting
a market driven housing policy. This housing policy is based on the current zoning map and the
market will determine what will happen.
Councilmember O'Neill explained his position that the majority of the residents do not want a
higher density than currently exists. He did not feel the residents would be in favor of subsidies
for senior housing.
Mayor Dahlberg felt any inconsistencies between the Land Use Plan and the Zoning Map should be
resolved, opting for the lower density in each instance. Nielsen explained this will be discussed in
an upcoming work session.
It was felt an appropriate length of time for the moratorium would be approximately one year.
Nielsen noted there are extensions which may be made to that one year period.
Nielsen will communicate the concerns of the Council to the Planning Commission to assist in their
review of this matter.
Councilmember Stover stated that as a minority opinion, she would like to see what can be done to
make housing affordable, even though the term "affordable" has not been defmed.
.
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CITY OF SHOREWOOD
REGULAR CITY COUNCIL MEETING
MONDAY, NOVEMBER 24, 1997
COUNCIL CHA
5755 COUNTRY
7:30 P.M.
DRAFT I
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MINUTES
1. CONVENE CITY COUNCIL MEETING
--- ...w .~:w i .il1P~~~
Mayor Dahlberg called the meeting to order at 7:32 p.m. and announced the Council will adjourn to
an Executive Session at the conclusion of the regular City Council meeting for an update on the
union negotiations with the Teamsters and AFSCME.
A.
Roll Call
Present:
Mayor Dahlberg; Councilmembers Stover, McCarty (arrived at 7:35 p.m.), O'Neill
and Garfunkel; Administrator Hurm; City Attorney Ron Beatty; Planning Director
Nielsen; Engineer Larry Brown
Review Agenda
B.
. Mayor Dahlberg read the Agenda for November 24, 1997. The agenda was approved as
presented.
2. APPROVAL OF MINUTES
City Council Regular Meeting Minutes - November 10, 1997
O'Neill moved, Stover seconded approving the City Council Regular Meeting
Minutes for November 24, 1997, as amended on Page 3, Paragraph 1, Sentence
2, change "in not participating" to "if the Livable Communities Act is
unsuccessful." Motion passed 3/0. (Councilmember Garfunkel abstained.)
City Council Work Session Minutes - November 10, 1997
O'Neill moved, Stover seconded approving the City Council Work Session
Minutes for November 10, 1997, as submitted. Motion passed 3/0.
(Councilmember Garfunkel abstained.)
.
3. CONSENT AGENDA
McCarty moved, Garfunkel seconded approving the Motions on the Consent
Agenda and adopting the Resolutions therein:
A. A Motion Adopting RESOLUTION NO. 97 -1 00, "A Resolution
Establishing a Public Hearing Date Regarding Liquor Operations"
B. A Motion Adopting RESOLUTION NO. 97-101, "A Resolution
Approving a C.U.P. for an Institutional Wall Sign"
Applicant: Lutheran Church of. Our Savior
Location: 23290 State Highway 7
-=fF;>.D
CITY COUNCIL REGULAR MEETING MINUTES
NOVEMBER 24, 1997 - PAGE 3
B. A Motion to Direct Staff to Prepare Draft Zoning Code
Amendment and Findings of Fact Regarding a Conditional Use
Permit for Self-Storage Facility
Applicant: Todd Jones, representing Two S. Properties (MN
Mini -S torage)
Location: 19395 Highway 7/5170 Vine Hill Road
.
Mayor Dahlberg inquired how many bays the new facility will contain. Mr. Jones stated it would
be similar to the existing facility containing approximately 350 bays. Mayor Dahlberg asked how
this will impact traffic to the facility. Mr. Jones noted on average, there would be 15 to 20 trips
per weekday with slightly increased traffic on the weekends.
Councilmember Stover noted there was neighborhood support for the first facility which was
constructed. She commented the neighbors were in favor of the facility because there were no
problems with noise or lights and the building itself sheltered the neighborhood from the highway.
Councilmember O'Neill noted the only concern which was raised by the surrounding neighbors at
the Planning Commission level was relative to the color of the building.
Stover moved, O'Neill seconded directing staff to prepare draft zoning code
amendment and findings of fact regarding a Conditional Use Permit for Self-
Storage Facility for Todd Jones, representing Two S. Properties (MN Mini-
Storage), 19395 Highway 7/5170 Vine Hill Road. Motion passed 5/0.
C . A Motion to Direct Staff to Prepare Findings of Fact Regarding
a Conditional Use Permit for Bank Facility with Drive- Thru
Applicant: Bayside Financial Corp.
Location: 23780 State Highway 7
O'Neill moved, Stover seconded directing staff to prepare Findings of Fact
Regarding a Conditional Use Permit for Bank Facility with Drive- Thru for
Bayside Financial Corp., 23780 State Highway 7. Motion passed 5/0.
.
7.
CONSIDERA TION OF A REQUEST TO WAIVE DELINQUENT UTILITY
CHARGES
Mr. John Conlin, 4530 Enchanted Drive, addressed the Council requesting the utility charges
which have accumulated against his property, prior to his purchase of it, be waived. Mr. Conlin
explained he has made numerous attempts to collect the charges from the previous owner to no
avail.
Mr. Conlin noted since Burnett Realty represented both the buyer and the seller of the property,
there may be payment forthcoming from the realty company.
Councilmember O'Neill suggested Mr. Conlin continue to pursue this matter, possibly through a
conciliation court action.
Councilmember Stover inquired whether these charges have already been certified. Engineer
Brown noted they have not. Attorney Beatty noted if the Council were not to certify the tax by
November 30th, the charges could still be certified next year to be applied to the 1999 taxes for the
property .
CITY COUNCIL REGULAR MEETING MINUTES
NOVEMBER 24, 1997 - PAGE 5
12. ADMINISTRATOR & STAFF REPORTS
A . Staff Report on Development Monitoring
Planning Director Nielsen reported one building permit has been issued on the Watten Ponds
Development and site work has begun. Wetland mitigation will also begin in the near future. The
Watershed District had advised this mitigation not begin until such time as the ground is frozen.
Mayor Dahlberg inquired whether it would be beneficial to individually mark the trees which are to
be removed as well as those which are to be saved. Nielsen felt this would be beneficial.
B . Report on Messages Received on the Shoreline
10. MAYOR & CITY COUNCIL REPORTS
Councilmember O'Neill reported on the meetings which have been held relative to the Youth
Coalition and various options which have been suggested relative to youth activities.
. 11. ADJOURNMENT
Garfunkel moved, O'Neill seconded adjourning the meeting to Executive Session
at 9:04 p.m. subject to the approval of claims. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Cheryl WalIat, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
ATTEST:
TOM DAHLBERG, MAYOR
.
JAMES C. HURM, CITY ADMINISTRATOR
11...
CITY OF SHOREWOOD
WORK SESSION MEETING
TUESDA Y, NOVEMBER 25, 1997
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
DRAFT
\
Mayor Dahlberg called the meeting to order at 7:38 p.m.
A . Roll Call
Mayor Dahlberg; Councilmembers Stover, O'Neill and Garfunkel; Administrator
Hurm; Planning Director Nielsen; Planning Commissioner Champa
Councilmember McCarty
B . Review Agenda
The agenda was approved as presented.
Present:
Absent:
.
2. DISCUSSION ON COMPREHENSIVE PLAN LAND USE SECTION
Nielsen explained it is important the Comprehensive Plan Land Use Section and the Zoning
Districts be consistent given the current statutory requirements. Mayor Dahlberg was of the
opinion the zoning map should be utilized since it is the stable, recognized policy by which people
have been guided, although he would be open to reviewing the possibility of lower density in the
areas suggested by the Comprehensive Plan.
Councilmember Stover felt if a property has been developed since the zoning districts were
changed, then the zoning should be changed to reflect the appropriate zone so that the current
homeowners are not in nonconformity.
Nielsen noted there to be 15 areas throughout the city in which the land use is contrary to the actual ..-
zoning district. Each area was reviewed by Nielsen and input received from Council as follows:
The consensus of the Council was to change the Land Use Plan to reflect a lower
density. The zoning map would then remain as it currently exists.
The consensus of the Council was to change the Land Use Plan to reflect RID
zoning and the existing development pattern.
The consensus of the Council was to change the Land Use Plan from 0 to 1 units
per acre to allow for 1 to 2 units per acre.
Councilmember O'Neill questioned whether a public hearing will be required when making
changes to the Land Use Plan. Nielsen explained a citywide public notice will be utilized.
Councilmember O'Neill expressed concern there be some sort of hearing at which time the
neighbors would have an opportunity to express their concerns relative to how a piece of property
is zoned and/or developed.
.
Area 1:
Area 2:
Area 3:
tJ:; ~ f
1(~
CITY COUNCIL WORK SESSION MINUTES
NOVEMBER 17, 1997 - PAGE 3
Nielsen recommended changing the Land Use Plan to reflect low to medium density
residential, 1 to 2 units per acre. Councilmember Garfunkel suggested specifying
one unit per acre since there is a potential for two units to be built on one acre.
Mayor Dahlberg noted his agreement. It was the consensus of the Council to
change the Land Use Plan to reflect 0 to 1 units per acre.
It was the consensus of the Council to change the Land Use Plan to public and the
zoning district to RIA.
Mayor Dahlberg suggested keeping the RIA zoning, however, he may be willing at
some point to look at possible incentives to the owner to do something different
with this area. Councilmember Garfunkel was in agreement. This will result in a
change in the Land Use Plan lowering the density to 0 to 1 units per acre. Mayor
Dahlberg stressed the Land Use Plan must be as clear as possible.
The consensus of the Council was to change the Land Use Plan to low density
residential, 0 to 1 units per acre.
It was suggested the work session currently scheduled for Monday, December 1, 1997, at 7 :30
p.m. be rescheduled to begin at 6:00 p.m. rather than 7:30 p.m.
Area 10:
Area 11:
Area 12:
Area 13:
.
Area 14:
Area 15:
Nielsen recommended changing the existing zoning from RIC to R2B or higher.
Mayor Dahlberg was in favor of keeping the existing zoning in place. He was
opposed to increasing the density to R2B. Councilmembers Garfunkel and O'Neill
were in favor of changing the Land Use Plan rather than the current zoning. It was
the consensus of the Council to change the Land Use Plan to reflect the existing
zoning.
The consensus of the Council was to change the Land Use Plan to medium density
residential, 2 to 3 units per acre.
3. ADJOURNMENT
Garfunkel moved, Dahlberg seconded to adjourn the City Council Work Session
Meeting at 9:57 p.m. Motion passed 4/0.
. RESPECTFULLY SUBMITTED.
Cheryl Wallat, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
ATTEST:
TOM DAHLBERG, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
~
........
City of Si'lor_oocl
.612474-0128
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~ q PARTY REGISTRATION AND PERMITi[1J ,IOV · 81997 t:V;
Purs....t to Chaptor 505 .r the MlDli<:ip.a1 Cede appli...... rO( . p'll}' is mad.l~ '
~ to be Reaistered: Any person or persons sponsoring a party at which it may te3sonably be
ailticipated that there wiU be mOle than seventy five ('75) persons in attendance shall, prior thereto.
reaister such party with the City Qerk, aivina the location. date. time, purpose. names of all
sponsors and the number oC persons it is anticipated ",till be in attendance.
.
.
Permit for Additional Parties: Within a period of six (6) months followina such party, nO additional
party or parties. at which it may reasonably be anticipated that there will be mOle than seventy five
(75) persons in attendance, shall be permitted at the same location unless the person or persons
who propose to sponsor the same shall first have obtained a special permit therefor approved by
the City Council. Application for such permit shall be made to the City Clerk
fY\ J\ pl.E.. I..EA F(;IJU+13:.. II
Party Location: .51JOp.euJ~ CItJC. Su8DIJI{~/t?~ Date of Party: ')-, -9~
Number of Persons (anticipated) to Attend: SO:tO / PO Time: q~ 3t7 - J /: 1.11?
Purpose: ~OAl<teAf: TRJjJJ..+SlkJPeL~J(J(JD ORI<~ OA- l~ttrJ~/tl.'ft;
Sponsor's Name(s): & ~MSac> J.(}CJ-5?oO OA. tJl)tl-511l4
Special Parking or Safety Provisions:.
ProhibitionS: ~ .
a. No person shall, between the .hours of ten o'Clock 00:(0) P.M. and seven o'clock (7:00)
A.M., coni.-eaate becaueeof Or participate in any party or aatberina of people from which noise
emanates of a sufficient volume so as to disturb the peace, quiet or repose of persons residing in
any residential area.
b. No person shall visit or remain within any residential dweUini unit ~..hetein such patty or
gathering is taking place except persons who have gone there for the sole purpose of abating the
disturbance. (Old. 101.8-14.78)
Enforeement : A police officer may order all persons present in any such group or aathering from which
such noiee emanates, other than the ownels or tenants of a dwe1lina unit, to immediately disperse
from said party in lieu of beina charaed under this Chapter (1987 Code)
.........__......______....______. --- YOI' Ollie. Un 0.1 '1---.-.-.---------...--------......
SLMPSD: ~
Fire Marshal: . ~
City Registration:
Additional Requirements: ~LEA.<5e-c. Oltt hoD
]\CoOQJREllH1VL5 lA-FAR-.4
on&jl\~J: Ci~ 0( SllornIood ~
Copy to: s-II Lak. M1_lIu Public Sar.", D.,alll".'
Applin.'
Applicant's Signature:
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Date:
Date:
Date: /1- 2'/-77
.
_ Date:
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~~~
#8 A.
NOU-20-1997 12:14
SOUTH LAKE MINNETONKA PD
612 474 4477 P.01
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'f if 7 PARTY REaIST A TI<l ..e.. \l \ tA;.l <;, GYM,..,.,"''''
Puauan to aa.J*r j().5 oftJae Muniei I Code appli~ for a part}' is made Ln.
Pam ...........: ~ay penon OJ PIODa I~I J partY, It wh.ida it may -.a_b)y be
~ 1Mt tbea will be mace tba.. 1Il)' five \IS) prr<<tllll III ~...."* ...... prior tJlcnlO.
f.... nck ,.ny witb ... CRy ac FUll the laeattoa. da!e, U-. pulpolll. "amea of all
IIJCHIIOCl' ad the a....ber of peflOllt it ulicipabld win be m'1!eadllllX.
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.
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~ or paniea, It whieh it may
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Number of
Purpose:
Sponsor's Name(s):
Special Padciag or Saf~ Provi.sioos:
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. of IIix (6) momba folbln.. t1lcll party. _ adtitioul
)' be aJdic:ipated that d1cn: will be more thau ICvaly five
. " die same IDeation ultle. the pellOll or ~
(1* have obtJin4d ell Iptci411 permit "mOl ~ lly
mil aha" be made to 1lle City Ctfrk
.' .
. '. . '''. '. .
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. .. No : ~r.oa ..11. belweeD .. of lCII o'oloclk C 1 ~QC)) P.M.: ~d ICvell o'doct (7;00)
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..._ of. nff_- vel1=e ID .. dilltwb tbe peace. quiet Of .epoee of peaoIl8 naidiar ill
.." 11flid..."".I......
b. No peOOII" viM or temIitl . 'II 'D)' tctideAtial dwellill. uuit wlaacia ndt party or
ptberial is ..... pIlIee aeept wIao haft lODe tile.. (or die BOle ...... or abltiB. Ute
.....hMe. (Ord. 101.8-14.'78)
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F~IIl.~ 1 th' . A poIicII ~ may ORIeJ afJ I'IOdI P""at i1I .11l)'1lICh croup Of I.theria, ftoanot w!rdI
1MMlII............ ....r...a... ell or te...... or II cI_lIi1l, Dm1, to ~ d.,...
fmm.id peny ift lieu of'''''. cllaf1ed lldenbis OuIpter (1987 Code)
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. Date:
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. .
Hennepin County
An Equal Opponuniry Employer
November 19,1997
i~~~.~nWlE~1
~ NO\! 2 0 1997 1Y1
By I
Mr. Jim Hurm
City of Shorewood
5744 Country Club Road
Shorewood, MN 55331
.
Dear Jim:
Re: Hennepin County Housing Rehabilitation Deferred Payment Loan Program
Enclosed is a Repayment Agreement associated with a loan for Terry and Marilynn
McNally. Please have the document executed by the Mayor and the City Manager
before returning it to this office for recording. You will note that the loan amount is not
included because we are now executing the Agreement before the rehab work is
completed.
If you have any questions, please call me at 541-7092.
Sincerely,
. ~~~
Matt Moore
Planner
Ene.
Office Of Planning & Development
Development Planning Unit
10709 Wayzata Boulevard, Suite 260
Minnetonka, Minnesota 55305
(612) 541~7080 FAX:(612) 541-7090 TDD{ITY:(612) 541-7981
D._ -'p,lPnhPy
#88
.~ .~
Abstract: Box Number 362
HENNEPIN COUNTY REHABILITATION LOAN PROGRAM
THREE PERCENT (3%) SIMPLE INTEREST
DEFERRED LOAN REPAYMENT AGREEMENT
.
THIS AGREEMENT, made and entered into this_day of 1997, by and
between Terrance C. McNally and Marilynn M. McNally, fka Marilynn M. Swanson, (hereinafter
collectively referred to as "Borrower"), and the City of Shorewood, a public body corporate and
politic of the State of Minnesota, having its principal office at 5755 Country Club Road,
Shorewood, Minnesota, (hereinafter referred to as "Lender'1, and the contract for deed vendor
joining in this Agreement at the place provided below:
Howard A. Rice
WHEREAS, Lender has paid Dollars
($ ), on Borrower's behalf as a loan for rehabilitation work on existing residential
housing, owned and occupied by Borrower (hereinafter referred to as "the Loan'1, the receipt
and sufficiency of which is hereby acknowledged by Borrower primarily to improve the
conditions relating to health, safety, and energy efficiency of said housing, or to provide
essential accessibility improvements, said real estate being legally described below; and
.
WHEREAS, Borrower and Lender desire to set forth herein the provisions for Borrower's
repayment of the Loan, and to provide for securing said repayment with a mortgage on the
property described below (hereinafter referred to as ''the Uen'l
NOW, THEREFORE, in consideration of said Loan the parties hereto do hereby agree
as follows:
1. INTEREST
In addition to the principal sum of the Loan, Borrower agrees to pay interest. Interest
shall accrue on the principal from the date of this Agreement (as shown on the first line
of this page) until the Loan is repaid in full or until 2007, which is the tenth
(10th) anniversary date of this Agreement. Simple interest on the principal will be
charged at a rate of three percent (3%) per year. No interest shall be charged on the
principal after the tenth anniversary date.
1
2. EVENTS REQUIRING REPAYMENT
Borrower covenants and agrees with lender to pay to the order of lender the principal
sum of the loan, plus accrued interest, at the office of the lender or at such other place
as lender may designate in writing delivered or mailed to the Borrower, upon the
occurrence of any of the following events within the period of thirty (30) years after the
date of the loan as set forth above:
a. If the real estate described below is sold, transferred, or otherwise conveyed
(whether by deed, contract for deed, or otherwise); and whether voluntary or
involuntary, either while the Borrower is living or by reason of the death of the
Borrower; or
b. If the real estate described below ceases for any reason to be the Borrower's
principal place of residence; or
c. If the Borrower is in default of any of the conditions in paragraph 5.
.
This does not restrict the contract vendor, presently Howard A. Rice, from selling the
contract for deed, as long as the purchaser agrees the terms of this Repayment
Agreement.
Repayment of the loan, as required under the terms of this paragraph 2, shall be made
to lender not later than the thirtieth (30th) day, following the sale, transfer or other
conveyance referred to in paragraph 2(a) above, or following the date upon which the
real estate ceases to be the Borrower's principal place of residence as provided in
paragraph 2(b) thereof, or following the date lender provides notice of Borrower that
Borrower is in default of any of the conditions stated in paragraph 5.
3.
EVENTS NOT REQUIRING REPAYMENT
.
The repayment obligation set forth in paragraph 2 shall not apply to transfer, by right of
survivorship to a surviving Borrower joint tenant, or by devise or the law of intestate
succession to a surviving Borrower tenant in common, so long as said surviving
Borrower joint tenant or tenant in common occupies said property as his or her principle
place of residence.
The repayment obligation set forth in paragraph 2 shall also not apply to the conveyance
of fee title by a contract vendor to Borrower upon fulfillment of the terms and conditions
of the contract for deed, and the sale or conveyance by a contract vendor of the vendor's
interest in said contract for deed.
4. TERMINATION OF LIEN
Absent the occurrence of the events set forth in paragraph 2(a), (b), or @ above, within
thirty (30) years after the date of the loan, as set forth above, upon the commencement
of the thirty-first (31 st) year after the said date of the loan, Borrower, at that time and at
any time thereafter, shall have no obligation to repay the loan or accrued interest, or
any part thereof to lender, and the Lien created by this Agreement shall terminate and
shall be of no further force or effect.
2
5. COVENANTS
Borrower covenants with lender that Borrower is eligible for the loan under the
following conditions:
a. The property described below is the principal residence of the Borrower as of the
date of the loan, and the Borrower has no present intention to rent the said
property, or to sell, assign, or transfer the interest of the Borrower in said priority
to another; and
b. The proceeds of the loan will be used only for alterations, repairs, or
improvements on or in connection with the property described below, primarily to
improve the conditions relating to health, safety, or energy efficiency of the
dwelling located thereon, or to provide essential accessibility improvements
thereto; and
.
c.
Borrower has made no material misstatement of fact in connection with
Borrower's application for the loan.
6. LIEN
As security for the Borrower's personal covenant and obligation for repayment as herein
provided, and subject to the terms and conditions of this Agreement, Borrower hereby
grants, and the lender shall and hereby does have, a Lien on the real estate hereinafter
described, together with all hereditaments and appurtenances thereto, in the full amount
necessary to satisfy such repayment obligation and the cost, including reasonable
attorneys' fees of collecting the same. The said real estate subject to said Lien is
situated in Hennepin County, Minnesota, and is legally described as follows:
.
lots 38, 40 and 73, Auditor's Subdivision No. 141
7.
ENFORCEMENT OF LIEN
In the event Borrower or hislher heirs, executors, or representatives shall fail or refuse to
make payment as required by paragraph 2, or otherwise in any way be in default under
the terms and conditions of this Agreement, the Borrower confers upon the lender the
option of declaring all sums then owing by Borrower immediately due and payable
without notice and confesses judgment in said amount, and hereby authorizes the
lender to enter said judgment, foreclose this Lien by judicial proceedings or sell the
liened premises at public auction and convey the same to the purchasers in fee simple in
accordance with the statute, and out of the monies arising from such sale to retain all
sums secured hereby, with interest and all legal costs and charges of such foreclosure
and the maximum attorney's fees permitted by law, which costs, charges and fees the
Borrower herein agrees to pay.
3
8. NOTICE: NOTICE OF DEFAULT
.
.
The Borrower and Lender further covenant and agree as follows:
a. Upon default of any covenant or agreement by Borrower under the terms of this
Agreement, Lender, prior to foreclosure, shall mail notice to Borrower as
provided herein specifying (I) the nature of the default by the Borrower, (II) the
action required to cure such default, (III) a date, if such default is capable of
being cured by Borrower, not less than thirty (30) days from the date the notice is
mailed by Borrower by which such default, if capable of being cured, must be
cured; and (IV) that failure to cure such default on or before the date specified in
the notice shall result in acceleration of the sum secured by this Lien and sale of
the Iiened premises. The notice shall further inform Borrower of the right, if any,
to reinstate after acceleration and the right to bring a court action to assert the
nonexistence of a default or any other defense of the Borrower to acceleration
and sale.
b.
In addition to any notice required under applicable law to be given in another
manner, (I) any notice of the Borrower provided for in this Agreement shall be
given by mailing such notice by certified mail addressed to the Borrower at the
address of the Iiened premises, or at such other address as the Borrower may
designate by notice in writing to the Lender as provided herein, and (II) any
notice to the Lender shall be given by certified mail, return receipt requested, to
Lender at the address of the City on page 1 of this Agreement, or to such other
address as Lender may designate by notice in writing to the Borrower as
provided herein. Any notice provided for in this Agreement shall be deemed to
have been given to Borrower or Lender when given in the manner designated
herein.
9.
CONTRACT VENDORS
In the event that the property described above is subject, as of the date of this
Agreement, to one or more.contracts for deed (hereinafter collectively referred to as a
"Contract for Deed"), Borrower specifically covenants that the vendor or vendors, as the
case may be, of the Contract for Deed (hereinafter collectively referred to as the
"Contract Vendor"), has executed this Agreement at the place provided below. The
execution of this Agreement by the Contract Vendor shall and hereby is deemed to be
for the purpose of establishing and continuing the existence of the indebtedness
described herein and the Lien granted herein. Accordingly, it is specifically agreed that
the Contract Vendor shall not be personally liable by reason of any default which may
occur in the performance or by reason of the nonperformance of any of the terms of this
Agreement to be performed by the Borrower; and that the Lender shall not seek or be
entitled to any personal judgment against the Contract Vendor by reason of any default
hereunder, and that the sole remedies of the Lender in the event of any default as
against the Contract Vendor shall be to proceed against the real estate described herein
in the manner provided in this Agreement in order to subject it to the repayment of the
Loan.
4
Notwithstanding anything to the contrary contained in this Agreement, in the event that
the property described above is subject to a Contract for Deed, it is further agreed by the
parties hereto as follows:
a. In the event Borrower wishes to obtain first mortgage financing to meet
Borrower's obligations under the Contract for Deed referred to in this paragraph
9, Lender hereby agrees to subordinate the Lien created by this Agreement for
its benefit to said refinancing first mortgage lien, and to execute any and air
instruments reasonably required to effectuate said subordination.
b. This Agreement constitutes an amendment to the Contract for Deed referred to in
this paragraph 9, to the extent that it subordinates said Contract for Deed to the
Lien herein created and granted, and the parties hereto agree that any
conveyance by Contract Vendor of the premises described above shall. be
subject to said Lien for so long as the Loan is unpaid and outstanding.
.
10. MISCELLANEOUS
This Agreement shall run with the aforementioned real estate and shall inure to the
benefit of and be binding upon the parties hereto and their respective heirs, executors,
representatives, successors and assigns. Wherever used, the singular number shall
include the plural, and the plural the singular. All covenants and agreements of the
Borrower shall be joint and several.
11. SEVERABILITY
In the event that any provision or clause of this Agreement shall conflict with applicable
law, such conflict shall not affect the other provisions of this Agreement which can be
given effect without the conflicting provision, and to this end the provisions of the
Agreement are declared to be severable.
.
12.
COPY OF AGREEMENT
Borrower acknowledges receipt of a copy of this Agreement.
13. AMENDMENTS
Borrower agrees, if requested by Lender, to fully cooperate and execute any new or
amended or corrected loan closing documents to adjust for clerical errors, at any time
during the term of this loan, if deemed necessary or desirable in the discretion of Lender.
5
.
.
IN TESTIMONY WHEREOF, the parties hereto have executed this Agreement.
Terrance C. McNally, Borrower
Howard A. Rice, Contract Vendor
CITY OF SHOREWOOD
Tom Dahlberg, Mayor
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
Marilynn M. McNally, Borrower, fka
Marilynn M. Swanson
James C. Hurm, City Manager
On this day of , 1997, before me, a Notary Public within and for said
County, personally appeared Terrance C. McNally and Marilynn M. McNally, to me known to be
the person(s) described in, and who executed the foregoing instrument, and acknowledged that
they executed same as their free act and deed.
STATE OF MINNESOTA
)
) ss.
)
COUNTY OF HENNEPIN
Notary Public
On this day of , 1997, before me, a Notary Public within and for said
County, personally appeared Tom Dahlberg, Mayor of the City of Shorewood, and James C.
Hurm, City Manager, of the City of Shorewood, to me known to be the persons described in,
and who executed the foregoing instrument, and acknowledged that they executed same as
their free act and deed.
Notary Public
6
.
.
STATE OF WASHINGTON)
COUNTY OF
) ss.
)
On this day of ,1997, before me, a Notary Public within and for said
County, personally appeared Howard A. Rice, contract vendor known to be the person
described in, and who executed the foregoing instrument, and acknowledged that he executed
same as his free act and deed.
THIS INSTRUMENT WAS DRAFTED AND PREPARED BY:
Hennepin County Attorney's Office
Hennepin County Government Center
300 South 6th Street
Minneapolis, MN 55487
Notary Public
This instrument is exempt from registration tax under Section 287.06 of Minnesota Statutes.
7
CITY OF SHOREWOOD
RESOLUTION NO. 97-
A RESOLUTION REGARDING DEVELOPMENT OF ELDERLY HOUSING
PROJECTS AS CONDITIONAL USES AND AN INTERIM ORDINANCE
PERTAINING TO SAME
.
WHEREAS, the city council of the City of Shorewood (the "City") has adopted
an interim ordinance (the "Ordinance") calling for a study of elderly housing projects
processed as conditional uses and declaring a moratorium on accepting, reviewing or
approving such projects pending completion of said study; and,
WHEREAS, the Ordinance will not become effective until the day after its
publication in the City's official newspaper; and,
WHEREAS, the City is desirous of preserving the planning process and
protecting the health, safety and welfare of its residents after the adoption of the Ordinance
and prior to its effective date.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota as follows:
1 . From the time of adoption of this resolution until the effective date of the
Ordinance:
a. no application for an elderly housing project as a conditional use
under section 1201.03, subd. 20 of the Shorewood City Code shall
be accepted by the City;
b. no such application shall be reviewed, considered or processed in
any manner;
c. no other zoning approvals shall be granted to any such project; and
.
d.
no building permit shall be issued for any such project; and
e. no action of any kind shall be taken by the City to approve any such
project.
2. The city council authorizes and directs that any and all actions be taken
necessary or convenient to accomplish the intent of this resolution.
3 . This resolution shall be of no further force or effect upon the effective date
of the Ordinance.
#1..0
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE RELATING TO SNOWMOBILE SPEED LIMIT
AMENDING SHOREWOOD CITY CODE SECTION 802, SUBD. 5
THE CITY COUNCIL OF THE CITY OF SHOREWOOD,
MINNESOTA, ORDAINS:
Section 1.
Background
1.01. The Shorewood city code (the "City Code") permits the establishment of
elderly housing projects within specified zoning districts by conditional use permit,
pursuant to section 1201.03, subd. 20.
.
1.02. The city's recent experience in reviewing such an application on property
zoned for single family residential use vividly demonstrated the limitations on the control
over elderly housing projects available to the city under that section of the City Code.
1.03. Section 1201.03, subd. 20 of the City Code contains numerous provisions
regarding elderly housing projects including the requirement that applications for such
projects "be processed as planned unit developments (P.D.D.) in compliance with section
1201.06 of the City Code.
1.04. Section 1201.06 of the City Code requires that a P.D.D. established by
conditional use permit "be subject to the procedures and requirements for conditional use
permits set forth in section 1201.04 of this Ordinance and the standards and criteria set
forth in section 1202.25 of this Ordinance."
1.05. Section 1201.04 of the City Code contains the requirements for processing
an application for a conditional use permit, including at subd. 1 f (4), a prohibition against
consideration of a similar application for six months following denial by the city council.
.
1.06. Section 1201.25 of the City Code contains the substantive and procedural
requirements for review of the application as a planned unit development, including the
requirement at subdivision 3 that aP.D.D. is subject to the "amendment procedure
requirements as outlined in section 1201.04, subd. 1 of this Ordinance."
1.07. The net effect of these references is that elderly housing projects by
conditional use permit processed as a planned unit development under section 1201.03,
subd. 20 of the City Code are subject to confusing and perhaps contradictory ordinance
requirements.
1.08. The method of application and review of elderly housing projects as
conditional uses is not the exclusive procedure for approval of such projects. Elderly
housing may also be constructed as may any other form of multi-family residential in the R-
3A and R-3B zoning districts.
1.09. There is concern regarding whether Section 1201.03 Subd. 20 may act to
limit the ability of the city to arrive at appropriate conditions to be imposed on elderly
projects based upon a case by case analysis of such projects.
.
.
(b) no such application shall be reviewed, considered or processed in
any manner by the city;
(c) no other zoning approvals shall be granted to any such project;
(d) no building permit shall be issued for any such project; and
(e) no action of any kind shall be taken by the city to review, consider
or approve any such project.
3.03. Nothing herein shall be deemed to affect any application for a elderly
housing project which is made as a permitted use in the R-3A of R-3B zoning districts.
Sec. 4. Enforcement. The city may enforce any provision of this ordinance by
mandamus, injunction or any other appropriate civil remedy in any court of competent
jurisdiction.
Sec. 5. Duration. This ordinance shall remain in force and effect for one year from
its effective date of until appropriate amendments to the city's official controls and
comprehensive plan have been adopted and are effective, whichever occurs first.
Sec. 6. Separability. Every section, provision or part of this ordinance is declared
separable from every other section, provision or part of this ordinance. If any section,
provision, or part of this ordinance is adjudged to be invalid by a court of competent
jurisdiction, such judgment shall not invalidate any other section, provision, or part of this
ordinance.
Sec. 7. Effective Date. This ordinance shall take effect the day after the date of its
publication.
Adopted by the City Council of Shorewood this
day of
. 1997.
TOM DAHLBERG, MAYOR
ATTEST:
JAMES C. HURM, CITY ADMINISTRATOR
CHECK APPROVAL LISTING FOR DECEMBER 3, 1997 COUNCIL MEETING
CHECKS ISSUED SINCE NOVEMBER 20, 1997
CKNO TO WHOM ISSUED PURFa3E AMOUNT
21967 US POSTMASTER HWY 7 SURVEY -BULK MAILING $54.81
21968 WINDJAMMER BAND APPRECIATION PARTY 500.00
21969 US POSTMASTER DEC. NEWSLEITER POSTAGE 542. 1 2
21970 PERA PERA 2,587.68
21971 ICMA RETIREMENT TRUST 457 DEFERREDCOMP 1,533.36
21972 CllY COUNTY CREDIT UNION PAYROLL DEDUCTIONS 929.00
21973 ANOKA CO CHILD SUPPORT CHILD SUPPORT -C. SCHMID 156.50
21974 MN DEPARTMENT OF REVENUE STATE TAX WITHHELD 1,334.41
21975 CONNIE BASTYR NEWSLEITER CLASS 57.22
21976 KATHLEEN HEBERT SEC 125 REIMB 240.00
. 21977 JOSEPH LUGOWSKI SEC 125 REIMB 76.45
21978 AT&T WIRELESS AIRTIME 112.38
21979 THERESA NAAB SEC 125 REIMB 297.28
21980 BRADLEY NIELSEN SEC 125 REIMB 198.00
21981 JOSEPH PAZANDAK MILEAGElSUPPLlES 96.95
21982 PETlY CASH PETTY CASH RBMB 88.72
21983 US WEST COMMUNICATION 777.88
21984 BELLBOY CORP. LIQUOR PURCHASES 3,703.33
21985 BELLBOY BAR SUPPLY SUPPLlESlMISC PURCHASES 333.34
21986 DAHLHEIMER DISTRIBUTING BEER PURCHASES 508.85
21987 GTE DIRECTORIES ADVERTISING 39.00
21988 GRIGGS, COOPER & CO L1QUORIWINElMISC PURCHASES 8,251.77
21989 JOHNSON BROS. LIQUOR CO L~UO~NEPURCHASES 4,511.06
21990 LAKE REGION VENDING MISC PURCHASES 673.20
. 21991 MARLIN'S TRUCKING FRBGHr 164.00
21992 NORTH STAR ICE MISC PURCHASES 112.92
21993 PAUSTIS WINE CO ~N8BEERPURCHASES 829.10
21994 PHILLIPS WINE & SPIRITS L1QUORNJINE PURCHASES 5,163.02
21995 QUALllY WINE & SPIRITS L1QUORNJINE PURCHASES 2,226.67
21996 PERA DECEMBER PERA LIFE INS 45.00
21997 MEDICA DECEMBER HEALTH INS 4,558.91
21998 HEALTHPARTNERS DECEMBER HEALTH INS 2,912.51
21999 LEAGUE OF MN CITIES DECEMBER DENTAL INS 562.76
22000 MN MUTUAL DECEMBER DISABILITY 90.00
22001 UNUM LIFE INSURANCE CO DECEMBER LIFE INSURANCE 85.90
22002 AFSCME COUNCIL 14 DECEMBER DELTA DENTAL 224.00
22003 CllY OF TONKA BAY DECEMBER RENT-TB L1Q 1,000.00
22004 GRIFRN COMPANIES DECEMBER RENT-L1Q I 6,901.00
22005 TOWLE REAL ESTATE CO DECEMBER RENT-L1Q /I 3,358.79
TOTAL CHECKS ISSUED
Page 1
CITY OF SHORE WOOD
CHECK APPROVAL LIST FOR
DEC. 3, 1997 COUNCIL MTG
CHECKW VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- -~-~--------------------- ------------------------ -------- -----------
22006 ABELIB & C, INC.
REPAIR WELL HOUSE HEATER WATER DE
22007 ASHLAND CHEMICAL CO.
CALCIUM CHLORIDE
22008 BRYAN ROCK PRODUCTS, INC. ROCK
2~2()()9 CROSS T O~!N-OCS, INC. COFFEE
22010 DJ'S MUNICIPAL SUPPLY INC SNOWMOBILE SUPPLIES
SNOII'! & I
STREETS
I"IUN BLDG
PARKS &
22011 EXCELSIOR-CITY OF
SEWER RENTAL FEES 1-3QTR SEWER DE
22012
KENNEDY & GRAVEN
OCT
OCT
OCT
OCT
OCT
OCT
FOR
GENERAL LEGAL
LEGAL -EAGLECF~EST
LEGAL -f~IARSH PT
LEGAL-BLDR/BDGR WATR
LEGAL-SMI THTOIAIN 96
LEGAL -SF-~ CTR
KENNEDY & Gf~~AVEN
.
;1(;1(;1( TOT ~\L
22013 LANO EQUIPMENT, INC. BOBCAT
22014 MN SUN PUBLICATIONS LEGAL ADS
22015 NORTHLAND CHEMICAL CORP. CLEANING SUPPLIES
22016 PROSTAFF TEMP HELP
PROf~ SER
269.55
1,848.84
536.13
101.9"1
48.44
6,131.04
5,642.85
2,459.60
204.00
-------- 30.00
-------- 60.00
PROJECTS 55"1.25
8,953."10
PROJECTS
GEN GOVT
CITY GAR
GEN GOVT
COUNCIL WK SESS MINUTES GEN GOV1
CITY GAR 173.85
22017 TIME SAVER OFF SITE SEC
.2018 'PI'!H-i CI TY GARAGE DOOR CO. BLDG f1AINT
22019 W.W. GRAINGER, INC PK EQUIP MAINT
WELL EQUIP MAIHT
;1(;1(;1( TOTAL f~OR W.~I. GRAINGER, IHC
22020 WA T Ef-(PRO
IHATER METER
;I(;I(:tC
TOTAL CHECKS FOR APPROVAL
;I(:tC;I( TOTAL CHECK APPROVAL LIST
Page 2
"198.75
176.40
97.83
986.00
173.00
PARKS & 22.24
WATER DE 56.81 '
"19.0S
(A,lATER DE
400.8S
20,"175.40
76t613.29
C H E C K R E G 1 ,- T E R
;:)
CHECK CHECK EMPLOYEE NAME CHECK CHECK
TYPE DATE NUMBER NUMBER Ai-10UN T
C0i1 11 25 9"7 109 EMILY G BASTYR 212386 25.52
COM 11 25 9',7 110 CONNIE D. BASTYR 21238l 335.84
COr-l 11 25 Q'" 115 LAWRENCE A. BROWN 212388 1432.48
, I
COI.., 11 25 91 160 PATRICE A. BLECHTA 212389 24.94
COM 11 25 91 325 ANGELA M. COLE 212390 299.29 !
COM 11 25 91 350 THOMAS A. DAHLBERG 212391 230.8l
COM 11 25 91 500 CHARLES S. DAVIS 212392 800.14
C0i1 11 25 91 175 JAMES C. EAKINS 212393 ,'11' . 60
COM 11 25 91' 1100 JOHN J. GARFUNKEL 212394 184."70
COr1 11 25 97 1175 KORTNIE M. HANSEN 212395 135.06
COM 11 25 91 1190 KATHLEEN A. HEBERT 212396 661."73
COM 11 25 9l 1400 PATRICIA R. HELGESEN 2123':1 I 561.0l
CO!"! 11 25 I:;"l 1430 KELLY M. HENTGES 2.12398 148.6.1
COM 11 25 91 1550 JAMES C. HURM 2.12399 1"748.30
COr-l 1.1 25 9l 1601 BRIAN D. JAKEL 212400 185.85
COM 11 25 9l 1100 JEFFREY A. JENSEN 212401 1025.96
. COi"! 11 25 Q'" 1800 DENNIS D. JOHNSON 2.12402 959.96
, l
COM 11 25 91 1950 MARTIN L. JONES 2.12403 l6.62
COM 11 25 9',7 2.100 WILLIAM F. JOSEPHSON 2.12404 632.94
COM 11 25 9"7 2500 SUSAN M. LATTERNER 2.124()5 642.68
COr-l 1.1 25 9;' 2800 JOSEPH P. LUGO\~!SKI 212406 10ll.65
COM 11 25 9l 2805 JASON R. LUND 2124() l 380.62
CO!"! 1.1 25 91 2900 RUSSELL R. MARRON 212408 32.35
COM 11 25 9";/ 2930 JENNIFER T. MCCARTY 212409 1.82.5.1
CO!"! .1.1 25 91 3000 THERESA L. NAAB 212410 601.58
COM 11 25 9"7 3100 LAWRENCE A. NICCUM 2124.1.1 .1.124.40
CO!"l 11 25 91 3400 BRADLEY J. NIELSEN 2.124.12 8/2.89
COM 1.1 25 9l 3430 GERALD A. O'NEILL 2.124.13 1.84. /f)
COM 1.1 25 91 3435 ANDRE I:'J C. OTTEN 2.12414 1'6.33
COM .11 25 9"l 3500 JOSEPH E. PAZANDAK 2.124.15 1085.65
car-l 11 25 97' 3580 CHRISTOPHER J. POUNDER 2.12416 9S)2 . 84
CO!"! .1.1 25 9'';- 3600 DANIEL J. RANDALL 212411' .1014.54
. CO!"! 11 25 91 3101 BRIAN M. ROERICK 212418 43.83
COM 1.1 25 9''''' 3800 ALAN J. ROLEK 2.124.19 1.142.03
COM 1.1 25 9l 3815 MICHAEL J. RUFFENACH 2.12420 358.54
C0i1 11 25 91 3850 TANYA M. SCHIERMAN 21242.1 124.56
COM 1.1 25 9',7 3900 CHRISTOPHER E. SCHMID 212422 448.44
COM 1.1 25 97 39.10 R COI"HZ?AD SCHMID 2.12423 64.54
CO!"! 1.1 25 9"7 4200 BRENDA L. SMITH 2.12424 18.1.40
COM 1.1 25 9l 4500 KRISTI STOVER 2.12425 184. lO
CO!"I 1.1 25 97 45".75 REBECCA A. TARVIN 2.12426 15l.21
CO!"! 11 25 9'1 4577 PAMELA J. HELLING 2.1242l 236.57
COM 1.1 25 97 4750 RALPH A. WEHLE 2.12428 /65.35
:ft:lC:lC:lCTOTALS:lC:lC:ft;<<
22157.45
Page 3