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030804 CC Reg AgP . ~ . "- CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 8, 2004 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Love_ Garfunkel Lizee Zerby _ Turgeon - B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, February 23,2004 (Att.- Minutes) 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removetlfrom the Consent Agenda. Comments can be taken or quesdons asked following remoWllfro. Consent Agenda. A. Approval of the Verified Claims List (Att.- Claims List) B. Staffing"" No action required C. Authorization for Expenditure of Funds to Purchase Seal Coat Aggregate (Att. .... Public Works Director's memorandum) D. Adoption of the Hennepin County Hazard Mitigation Plan (Att. .... Administrator's memorandum., Resolution) E. Final Plat Approval- Seamans Estates (Att. .... Draft Resolution) F. Seasonal Weight Restrictions (Att. -Public Works Director's memorandum., Draft Ordinance, Draft Resolution) G. Accept Proposal for Mold Analysis (Att. Public Works Director's memorandum) 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5. REPORTS AND PRESENTATIONS 6. PUBLIC HEARING CITY COUNcn. AGENDA - MARCH 8, 2004 PAGE20F2 7. PARKS 8. PLANNING. Report by Representative A. Minor Subdivision/Combination (Att. - Planning Director's memorandum; Planning Commission's Minutes and Findings of Fact) Applicant: Location: D.R. Verdoom (Rep. By Sharratt Design & Co.) 28210 and 28220 Woodside Road 9. GENERALlNEW BUSINESS A. Request by Mr. Vanderlinde regarding 5550.5560 Shorewood Lane and Public Safety Building (Att. - Public Works Director's memorandum) B. Discussion Regarding Radisson Road (Att. - WSB and Associates' memorandum) 10. ENGINEERlNGIPUBLIC WORKS A. SE Area Well Emergency Expenditures (Att. - Public Works Director's memorandum) 11. STAFF AND COUNcn. REPORTS A. Administrator & Staff 1. County Road 19 Intersection 2. Public Safety Facilities B. Mayor & City Council 12. ADJOURN CITY OF SHOREWOOD CITY COUNCIL MEETING MARCH 8, 2004 PUBLIC SIGN-IN SHEET For the record, please print your name and address below. Thank you. Name Address 1. I qL\lq (:q {I: e~ 2. 0 LICe S 'Koc/.- (r (/'A f!cl '') ~ 2. 6 __/~v1 tf\ ( SJ q~ S ?-ocr / ) ~ JI) 54-) k'J 3. 4. 5. 6. 7. 8. 9. 10. CITY OF SHORE~~OOI~ 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-Oi28 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mh.us Executive Summary Shorewood City Council Regular Meeting Monday, 8 March 2004 • A 6:00 PM Executive Session is scheduled this evening in the Conference Room. Food will be provided for this meeting. - • A 6:30 PM Work Session is scheduled this evening iri the Conference Room. Agenda Item #3A: Enclosed is the Verified Claims. List for Council approval. Agenda Item #3B: Staffing -'No action required. Agenda Item #3C: Each year the City of Shorewood encumbers $55,000 of the operating budget for the sealcoating of roadways within the City. Year 2004 is no exception. Staff is recommending that the proposal to furnish. sealcoat rock be awarded to Martin Marietta Materials, Inc., with the City of Shorewood's portion of the contract not to exceed $16,000..... _ Agenda Item #3D: As part of a federal mandate, Hennepin County has prepared an "all- hazard,mitigationplan" to be included in each city's. emergency operations plan. In order to be eligible for future disaster funding by the Federal Emergency Management Agency (FEMA), a city must have adopted this plan. As we learned in graduate school, this is one of those "dancing to the federal tune" things for which the City has little discretion. SLMPD Chief Litsey is designated as Shorewood's Director of Emergency Management, and is recommending that the Council approve the plan. A copy of the lengthy plan has been printed and is available at City Hall. Agenda Item #3E: Kim Koehnen has submitted a final plat that creates the last lot in the Seamans Estates Second Addition, located at Seamans Drive and Yellowstone Trail. The plat is consistent with the previously approved preliminary plat. Subject to payment of park dedication and sanitary sewer access charges, approval is recommended Agenda Item #3F: Seasonal weight restrictions are in place every year from March 1 to May 1. The City's Ordinance on Seasonal Weight Restrictions is amended from time-to-time to is ~.~~ PRINTED ON RECYCLED PAPER Executive Summary -City Council Meeting of S March 2004 Page 2 of 2 update the list of those streets where it is unlawful to operate vehicles within the City that have a gross weight of any single axle exceeding twelve thousand (12,000) pounds. Staff is recormmending approval of an Ordinance Amending Chapter 801 of the Shorewood City Code Relating to Seasonal Weight Restrictions. Agenda Item #3G: As part of the City Hall Space Needs Analysis, it has been recommended that an independent testing firm be brought in to perform an analysis to help analyze and quantify mold within the City Hall structure. Staff is recommending approval of a motion that accepts the proposal to perform a mold analysis for City Hall, by the Institute for Environmental Assessment, as presented. Agenda Item #8A: Mr. Daryl Verdoorn requested a minor subdivision and combination, which would allow him to convey a strip of his property to his son's property next door. The smaller parcel is substandard with respect to area. While the division/combination would make the smaller lot "technically buildable" (i.e. 70 percent of the minimum lot size for the R-IA/S district) the gerrymandered lot line did little to actually improve the lot. The Planning Commission voted to recommend denial of the application. Its finding of facts is attached for your review. The Council should direct staff to prepare a resolution for the next meeting. Agenda Item #9A: On January 12, 2004, Mr. Vanderlinde, owner of property located at 5550- 60 Shorewood Lane, appeared before the City Council voicing concern over the excess dirt (and enlarged slope) that was placed on the North side of the Public Safety Building. After consideration by the City Council, the task set before staff was to review drainage for the site, and to insure that the construction of the site portion of the project met standards regarding grading and contract change orders. At issue is for the Council to determine whether there is any non-compliance matter regarding the CUP for the site. Staff believes the north and east slopes, and the resulting drainage patterns, comply with City standards, which are included as a condition within the CUP. Thus, the Council would notbe in a position to require modifications to the slopes. This request has come before the City Council for consideration regarding the CUP. If the Council determines that the site. complies with CUP requirements, any final decision regarding the reshaping, removal or modification to the slope would have to be considered'by the governing boards of the Police and Fire Departments. Agenda Item #9B: The City Council directed Staff to examine questions regarding volume and traffic safety on Radisson Road. Council may recall that Mr. Dennis Jabs has relayed several concerns in the past. WSB and Associates has reviewed the roadway, performed a mini-traffic study, and has provided some recommendations for future analysis, should the City Council desire such a proj ect. Staff will present this item detail at Monday night's meeting. Agenda Item #10A: Staff recommends approval of expenditure of funds from the City's Municipal Water Fund, for emergency repairs to the S.E. Area Well, not to exceed $59,850. CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 23, 2004 MINUTES. 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:02 P.M. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee, and Turgeon, Attorney Keane (arrived 7:05 P.M.); and Planning Director Nielsen (Acting Administrator for this meeting) Absent: Councilmember Zerby; Administrator Dawson; Engineer Brown; and Finance Director Burton B. Review Agenda Mayor Love reviewed the Agenda for the evening noting Director Nielsen would be Acting City Administrator in the absence of Administrator Dawson. Director Nielsen requested Item 3D be moved to Item 8B, and Item 8A be removed from the Agenda this evening at the request of the applicant. This action would move Item 3D to 8A on the evening's Agenda. Turgeon moved, Lizee seconded, Approving the Agenda as amended. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes, February 9, 2004 Garfunkel moved, Turgeon seconded, Approving the City Council Special Meeting Minutes of February 9, 2004, as presented. Motion passed 3/O/1, with Lizee abstaining due to absence at that meeting. B. City Council Regular Meeting Minutes, February 9, 2004 Garfunkel moved, Turgeon seconded, Approving the City Council Regular Meeting Minutes of February 9, 2004, as presented. Motion passed 4/0. 3. CONSENT AGENDA Turgeon moved, Lizee seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List B. Staffing -None 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. #zA CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 23, 2004 Page 2 of 7 C. Adopting RESOLUTION NO. 04-014, "A Resolution Supporting an Application by the West Hennepin Area Housing Land Trust for Community Development Block (CDBG) Funding from the Hennepin County Consolidated Pool." D. Declaring Adequacy of Petition for Local Improvement on Timber Lane (This item was moved to Item 8B for further discussion and consideration.) E. Adopting RESOLUTION NO. 04-015, "A Resolution Approving Wetland Setback Variances for Linden Hills Development, LLC, 5965 Linden Court" And Adopting RESOLUTION NO. 04-016, "A Resolution Approving Wetland Setback Variances for Linden Hills Development, LLC, 5975 Linden Court." F. Approving a Sign Permit for De' Paris Nails, 23700 State Highway? Motion passed 4/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. Attorney Keane arrived at 7:05 P.M. 5. REPORTS AND PRESENTATIONS A. 2003 Year-End Report on the Southshore Senior Community Center by Joyce Flury Joyce Flury, Director of the Southshore Senior Community Center, thanked Council for continued support and cooperation throughout the past year. She reviewed the annual report from Senior Community Services, a branch of the United Way, whose goal was to keep seniors in their homes as long as possible and to assist with associated needs. She stated the Center had a new logo designed by Jim Hillis, "The Heart of Active Living, "that epitomized the activity taking place at the Community Center for all ages of residents of the South Lake Minnetonka community. Ms. Flury then reviewed the annual report, noting various statistics associated with the number of clients served, transportation issues, meals served in the Center, volunteer hours at the Center, growth of programming in the past year, as well as the new programs and activities slated for the Year 2004. She also noted the on-site residency each Friday of social worker, Sarah George, in effort to assist seniors. Ms. Flury thanked Councilmembers Lizee and Turgeon for participating on the Friends of the Southshore Senior Community Center Board in the past year. Mayor Love, on behalf of the Council, thanked Ms. Flury for her presentation and efforts put forth for all ages. B. Appointment of Representative to the Library Committee -Report by Peggy Bauer Director Nielsen introduced Peggy Bauer, Librarian for the Excelsior Branch of the Hennepin County Library System. Ms. Bauer then introduced City of Excelsior Mayor Lynn Johnson; teen volunteer with CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 23, 2004 Page 3 of 7 the Library Committee, Stephanie Potter; and Jerry and Sue Brecke of the Excelsior Library Friends Board. Ms. Bauer then reviewed historic and current data and fact sheets related to usage issues at the Excelsior Library. She went on to explain presentations were being made to each of the five City Councils in the South Lake Minnetonka area in effort to gather support and representation on the Library Committee that would be involved in the expansion and construction process for the library. She stated the library was desperately in need of additional space up to 10,000 square feet. Plans were being determined as to the best way for the expansion and/or new construction to take place in Excelsior. Ms. Bauer thanked the City for its efforts in the past to support the library. Councilmember Lizee stated she had recently been involved on the Roles and Services Committee for the Excelsior Library, and was amazed at the statistics associated with the historic growth and future need for the library. She stated 10,000 square feet was needed to house the library, and she believed Excelsior remained the logical spot for the library in the future. She also offered to be act as the representative for the City on the Library Committee as she had enjoyed working with this group in the past. Councilmember Turgeon questioned the rationale or fornlula for determination of future size of the library. She noted there were wants and needs associated with any project and it was important to differentiate between the two. She went on to state she liked the idea of all five cities working cooperatively on this project, but wanted the representative to be a communication link, serving as liaison, rather than a voice of the entire Council. Ms. Bauer stated a formula had been utilized previously and would be part of the planning process used by the Library Committee to determine actual space needs. Mayor Love stated he appreciated Councilmember Lizee's interest in representing the City in this matter, and, without objection of Council, also appointed Councilmember Turgeon as alternate. Mayor Johnson, of Excelsior, thanked Council for being willing to participate in the planning process for the library expansion. She encouraged any interested parties to make note of the public meetings published on this topic and be present for participation in the process. She also thanked Ms. Bauer for sharing part of the communal history with the Council, and stated she looked forward to participating in the planning process in the near future. 6. PUBLIC HEARING None. 7. PARKS A. Report on Park Commission Meeting Held February 10, 2004 Park Commission Chair Arnst reported on the February 10, 2004, Park Commission Meeting (as detailed in the minutes of that meeting). B. Music in the Parks Chair Arnst stated the Park Commission, at the February 10, 2004, Park Commission meeting, had discussed the possibility of establishing dates for a series of events called "Music in the Park." She went CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 23, 2004 Page 4 of 7 on to explain Music in the Park could be facilitated at Freeman Park using the covered pavilion area of . Eddy Station. She stated local musicians, with support from Shorewood businesses, could provide a venue of entertainment for area residents on three Fridays -June 11, July 9, and August 13 -during the summer months of 2004. She stated further discussions would take place at future Park Commission meetings, and additional information shared with Council at a later time. 8. PLANNING Planning Commission Chair Bailey reported on matters considered and actions taken at the February 17, 2004, Planning Commission Meeting (as detailed in the minutes of that meeting). A. Minor Subdivision/Combination Applicant: D.R. Verdoorn (Rep. By Sharratt Design & Co.) Location: 28210 and 28220 Woodside Road This item was removed from the Agenda for the evening at the request of the applicant. In response to Councilmember Lizee's question, Director Nielsen explained the applicant wished to consider all options available and would return to Council for further consideration at the March 8, 2004, Regular City Council Meeting. Lizee moved, Turgeon seconded, Continuing a Request for Minor Subdivision/Combination for D.R. Verdoorn (Rep. by Sharratt Design &Co.), 28210 and 28220 Woodside Road, to the March 8, 2004, Regular City Council Meeting Agenda. Motion passed 4/0. B. Declaring Adequacy of Petition for Local Improvement on Timber Lane Director Nielsen explained Engineer Brown had prepared a memorandum and proposed resolution for Council detailing the request by residents through petition for extension of municipal water service to Timber Lane. Director Nielsen also stated he had requested this item be removed from the Consent Agenda this evening as he had received a letter earlier in the day from a City resident noting she did not sign the petition as indicated in the proposed resolution for Council consideration this evening. He entered a letter into record from Marge Yaeger, 5445 Timber Lane, regarding this issue. Director Nielsen stated the petition would still qualify for consideration by Council as seven of the nine affected property owners did sign the petition requesting extension of City water service to residents on Timber Lane. He also stated he would provide a written response to Ms. Yaeger on this matter. Turgeon moved, Lizee seconded, Adopting RESOLUTION NO. 04-017, "A Resolution Declaring the Adequacy of a Petition for the Extension of Municipal Water Service on Timber Lane." Councilmember Garfunkel clarified the next step in the process to include preparation of a feasibility report. He also noted those property owners not signing the petition would not be assessed any cost for preparation of the feasibility report. Without objection from the seconder of the motion, the maker of the motion amended the wording on the Resolution to include changing the language on the fourth "Whereas" of the Resolution to read "duly executed by the owners of at least 67% of real property" and under "Now, Therefore Be It Resolved" changing "100%" to "owners of at least 67% of the real properties." Motion passed 4/0. CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 23, 2004 Page 5 of 7 9. GENERAL/NEW BUSINESS A. Request by Mr. Vanderlinde regarding 5550-5560 Shorewood Lane and Public Safety Building Director Nielsen stated Mr. Vanderlinde had appeared at the January 12, 2004, Regular City Council Meeting voicing concern over the excess dirt placed on the north side of the Public Safety Facility Building site at 24140 Smithtown Road. After Council consideration, Staff was directed to review drainage for the site and insure the construction of the site portion of the project-met standards regarding grading and contract change orders. In the absence of Engineer Brown, Director Nielsen stated WSB and Associates had commissioned the task, and a survey had been prepared denoting the slopes on site. Engineer Brown had prepared a highly detailed contour map as a result of information demonstrated in the survey. Mr. Vanderlinde had met with Engineer Brown and the survey crew for documentation of the north and east slopes to determine the grade of the slope and the amount of material in excess from the original grading plan. Findings indicated WSB had surveyed the site and determined the slopes meet a criterion of 3:1 slope, thus meeting the City's standards for construction. It was noted a 3:1 slope was accepted without exception, and a 2:1 slope was accepted where a landscape architect certified the slope was adequately stabilized. WSB had also calculated the difference in the dirt originally proposed and what was built. It was determined 8050 additional cubic yards of soil was placed on the north slope of the site. Findings also indicated drainage from the site was adequately handled by a swale to the north. Further landscaping was expected to continue next spring with additional trees be planted on the slope behind the Vanderlinde property. Mr. Vanderlinde, owner of the property at 5550-5560 Shorewood Lane, stated that due to personal time constraints, he had been unable to view the report prepared on this topic. He stated he believed it verified his suspicions on fill material left on site and the entire site did not meet City standards. Mayor Love stated he respected Mr. Vanderlinde's thoughts on this subject, and he had heard there was additional material discussed as part of the report; however, there were no findings heard to indicate the site did not meet City standards. In response to Mr. Vanderlinde's question, Director Nielsen stated the decision to allow the soil to remain on site was based on findings of unsuitable soil as part of the excavation taking place during construction. This unsuitable soil had been replaced with good soil as part of the change order process for construction. Director Nielsen noted the decision regarding this issue was made as a change order to the contract and was subject to approval by the governing boards of the South Lake Minnetonka Police Department and Excelsior Fire District, with Shorewood EDA facilitation. He went on to explain change orders such as this one, when cost of opportunity was an issue, were routinely made in the field, without pause for further public response. Mr. Vanderlinde requested this matter be placed on the March 8, 2004, Regular City Council Meeting Agenda for further review and consideration after he could obtain the report and discuss findings with City Staff. Council agreed. CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 23, 2004 Page 6 of 7 B. Appointments to the Shorewood Parks Foundation Board of Directors Director Nielsen stated the bylaws of the Shorewood Parks Foundation provide the Board of Directors nominated candidates to serve on the Board and the City Council should affirm these appointments. Councilmember Turgeon questioned the need for this process, as well as whether changes should be made to the bylaws to support a liaison position rather than a seat on the Board to be affirmed by Council. Councilmembers Garfunkel and Lizee questioned the necessity of the change to the bylaws, as the process seemed to be working currently. Mayor Love stated the current procedure was one way to formalize a working relationship between parties involved in the Shorewood Parks Foundation. Turgeon moved, Lizee seconded, Approving the Nomination of Don Kelly to serve as a director on the Board of Directors for the Shorewood Parks Foundation through February 28, 2007. Motion passed 4/0. C. Fire Code Ordinance Director Nielsen explained the State of Minnesota had promulgated a new fire code, adopting by reference the International Fire Code to replace the previously used Uniform Fire Code. He noted a proposed ordinance would adopt this new Code for the City of Shorewood. Garfunkel moved, Lizee seconded, Adopting ORDINANCE NO. 401, "An Ordinance Amending Chapter 508 of the Shorewood City Code Relating to Adoption of the Minnesota State Fire Code." Motion passed 4/0. 10. ENGINEERING/PUBLIC WORKS None. 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff 1. County Road 19 Intersection Director Nielsen stated there was nothing to report on this matter at this time. 2. Public Safety Facilities Mayor Love stated a Public Grand Opening would take place for the new Public Safety Facilities once both stations were completed. B. Mayor & City Council CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 23, 2004 Page 7 of 7 Mayor Love stated he had received a letter from South Lake Minnetonka Police Department Chief Litsey praising Public Works Director/City Engineer Brown, Brad Mason, and the entire Public Works Department for efforts to keep the West Side Public Safety Facility clear of snow during the recent winter snowstorms. 12. ADJOURN Lizee moved, Garfunkel seconded, Adjourning the Regular City Council Meeting of February 23, 2004, at 8:25 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Sally Keefe, Recording Secretary Woody Love, Mayor Craig W. Dawson, City Administrator PAYABLES APPROVALS For 3/08/04 Council Meeting Pre aced b G~~`z~.~-~,~~ (~ ,,~~~ Date:. ~ ~ r ~ y Cath 'ne Elke r. Accountant ~, ; Reviewed by: ~~ ~ °~ - Date: ~ ~~- Bonnie Burton, Fina,~e Director Approved by: Date: D3~ ~ ~ v4 City Administrator ~3f} Check Approval List for 3/08/04 Sorted vy department Check # Vendor Name Description Check Date Invoice # Amount 36988 36989 36990 36990 36991 36993 36994 36996 36997 36997 36998 36999 37000 37002 37003 37004 37005 37005 37006 37007 37007 37007 37008 37008 37010 37010 37011 37012 37013 37013 37016 37017 37017 37018 37019 37024 37024 37025 37025 37027 37027 37027 37027 37027 37027 37027 37027 37027 37027 37034 37035 37036 CUB FOODS AFSCME COUNCIL 14 AT&T WIRELESS SERVI AT&T WIRELESS SERVI BAILEY, BOYD ELKE, CATHERINE HENNEPIN COUNTY THE ICMA RETIREMENT TRU KEEFE, SALLY KEEFE, SALLY LEAGUE OF MN CITIES I LOCAL LINK USA BUSIN MEDICA MN CHILD SUPPORT PM MN COUNTIES INS. TRU MINN NCPERS GROUP L MN SUN PUBLICATIONS MN SUN PUBLICATIONS NIELSEN, BRADLEY PANCHYSITYN,JEAN PANCHYSITYN,JEAN PANCHYSITYN,JEAN PAZANDAK,JOSEPH PAZANDAK,JOSEPH PERA PERA PITNEY BOWES CREDIT POMMER COMPANY, IN PRUDENTIAL INS CO OF PRUDENTIAL INS CO OF ROGERS,DON SHOREWOOD TRUE VAL SHOREWOOD TRUE VAL STRATEGIC INSIGHTS C SUN PATRIOT NEWSPA CHAMPION AUTO STOR CHAMPION AUTO STOR COVERALL OF THE TWI COVERALL OF THE TWI EXCELSIOR ACE HARD EXCELSIOR ACE HARD EXCELSIOR ACE HARD EXCELSIOR ACE HARD EXCELSIOR ACE HARD EXCELSIOR ACE HARD EXCELSIOR ACE HARD EXCELSIOR ACE HARD EXCELSIOR ACE HARD EXCELSIOR ACE HARD METLIFE MINNESOTA REC & PAR MN SUN PUBLICATIONS 02/24/04 MTG MAR UNION DENTAL PRE 5 PORT HUB-ENG DEPT FEB MILEAGE/EXP CUP AMEND-FIRE DEPT 2/24/04 PAYROLL DEDUC FEB CONTRACT SVGS FEB CONTRACT SVCS PUBLIC SAFETY BLDG IN MAR WEB SVC MAR MEDICAL IN5 CHILD SUPPORT - C SGH 2004 DUES FOR DRUG T MAR ELECT LIFE PREM SUMMARY BUDGET STM PUBLIC INFO MTG PLANNING CONF AIR/HO JAN/FEB MILEAGE/EXP JAN/FEB MILEAGE/EXP JAN/FEB MILEAGE/EXP 2/9 - 2/20/04 MILEAGE/EX 2/9 - 2/20/04 MILEAGE/EX 2/24/04 PAYROLL DEDUC 2/24/04 PAYROLL DEDUC PISULA PLAQUE MAR LIFE INS PREM MAR LIFE INS PREM COUNCIL PKT DELIVERIE SPRING PW SUPPLIES CIP SOFTWARE UPGRAD ORDINANCE 400 BELT MUFFLER/EXHAUST PAR MAR CLEANING SVC PW MAR CLEANING SVC HARDWARE SNOW SHOVELS ICE MELT-CITY HALL BELTS RETURNED BELTS PROPANE TANK TORCH PRESSURE REGULATOR LIGHT BULBS/BALLAST-C EPOXY V BELTS MAR DENTAL PREM MEMBERSHIP FEES ORDINANCE 400 2/24/2004 022404 2/27/2004 2/27/2004 4160966-0 2/27/2004 4160966-0 2/27/2004 2/27/2004 2/27/2004 022004 2/27/2004 302131-02 2/27/2004 2/27/2004 2/27/2004 14991 2/27/2004 95220466 2/27/2004 10406113 2/27/2004 2/27/2004 2883 2/27/2004 2/27/2004 665447 2/27/2004 667477 2/27/2004 2/27/2004 2/27/2004 2/27/2004 2/27/2004 2/27/2004 2/27/2004 762400-02 2/27/2004 762400-02 2/27/2004 5440954-D 2/27/2004 51155 2/27/2004 2/27/2004 2/27/2004 2/27/2004 58330 2/27!2004 58764 2/27/2004 21 2/27/2004 918 3/3/2004 D242652 3/3/2004 D244419 3/3/2004 83589 3/3/2004 83590 3/3!2004 599950 3/3!2004 600113 3/3/2004 600205 3/3/2004 600608 3/3/2004 600622 3/3/2004 600686 3/3/2004 600777 3/3/2004 601015 3/3/2004 601324 3/3/2004 601627 3/3/2004 3/3/2004 3/3/2004 669153 $88.49 $304.50 $33.26 $55.09 $39.99 $21.00 $90.00 $1,190.68 $325.00 $300.00 $8,938.00 $109.95 $10,202.17 $193.35 $125.00 $12.00 $228.80 $39.32 $324.40 $9.98 $22.13 $9.38 $44.25 $105.14 $2,365.84 $2,565.30 $20.00 $66.11 $37.05 $81.65 $125.00 $4.88 $16.66 $532.50 $127.36 $76.66 $127.71 $335.48 $195.96 $8.69 $31.93 $44.70 $15.42 ($7.44) $3.18 $15.96 $51.08 $2.65 $7.98 $582.38 $300.00 $164.45 __ Wednesday, March 03, ?©04 Page 1 o f 5 Check # Vendor Narne Description Check Date Invoice # Amount 37037 MTI DISTRIBUTING COM BLOWER PARTS 3/3/2004 392920-00 $289.08 37040 NIELSEN, BRADLEY APA CONF REG FEE 3/3/2004 $564.00 37044 SCHWAAB, INC SIGNATURE STAMP PAD 3/3/2004 217651 $22.36 37045 SPEEDWAY SUPERAME 3/3/2004 $2,330.04 37046 SUN PATRIOT NEWSPA SHOREWOOD VILLAGES 3/3/2004 927 $33.83 37048 TONKA PRINTING CO. PLBG/MECH PERMITS 3/3/2004 3175 $505.88 37049 TOTAL CONSTRUCTION ADD 3 OUTLETS-RECEP 3/3/2004 36207 $387.81 37052 VIKING LAND TREE CAR TREE REMOVAL 3/3/2004 3052 $464.63 37054 XCEL ENERGY 3(3/2004 0615-308- $3.14 37054 XCEL ENERGY 3/3/2004 1605-305- $69.68 37054 XCEL ENERGY 3/3/2004 1724-866- $56.09 37054 XCEL ENERGY 3/3/2004 2001-503- $21.00 37057 BIFFS, INC. 3/9/2004 W214731- $548.19 37063 LARKIN, HOFFMAN, DAL JAN GEN MATTERS 3/9/2004 451826 $1,750.00 37063 LARKIN, HOFFMAN, DAL JAN AUDIT RESPONSE 3/9/2004 451827 $58.00 37063 LARKIN, HOFFMAN, DAL VERDOORN LOT DIVISIO 3/9/2004 451828 $288.00 37063 LARKIN, HOFFMAN, DAL BARRINGTON PROJECT 3/9/2004 451828 $128.00 37063 LARKIN, HOFFMAN, DAL JAN LAND CONSERVATI 3/9/2004 451829 $287.50 37063 LARKIN, HOFFMAN, DAL JAN RECODIFICATION CI 3/9/2004 451830 $587.50 37063 LARKIN, HOFFMAN, DAL JAN ACO ROW-SGHMIDT 3/9!2004 451831 $618.75 37064 MAMA 2004 SUBSCRIPTION SVC 3/9/2004 $2,830.00 37064 MAMA FEB 19TH LUNCHEON MT 3/9/2004 909 $18.00 37066 MCLEOD USA 3!9/2004 3723677 $129.70 37066 MGLEOD USA 3/9/2004 3723677 $130.10 37066 MCLEOD USA 3/9/2004 3723677 $346.54 37067 MINNEGASCO 3/9/2004 $393.14 37067 MINNEGASCO 3/9/2004 $1,382.96 37067 MINNEGASCO 3/9/2004 $290.00 37067 MINNEGASCO 3/9/2004 $182.51 37069 MORTON SALT BULK SALT-ROADS 3/9/2004 114068 $2,180.74 37071 NORTHERN TOOL & EO SHOP SUPPLIES 3/9/2004 09557352 $237.36 37072 OFFICE DEPOT 3/9/2004 23329564 $85.78 37072 OFFICE DEPOT 3/9/2004 23493227 $287.36 37072 OFFICE DEPOT 3/9/2004 23514210 $42.50 37072 OFFICE DEPOT 3/9/2004 23528432 $93.01 37075 OW EST 3/9/2004 $89.03 37076 SO LK MTKA POLICE DE OPERATING BUDGET-MA 3/9/2004 3 $55,246.00 37078 TOTAL CONSTRUCTION TIMERS-RINK LIGHTS 3/9/2004 36228 $1,743.82 37080 VERIZON WIRELESS 3/9/2004 35263947 $45.48 37085 XCEL ENERGY 3/9/2004 0356-200- $21.18 TOTAL FOR 101 GENERAL FUND $105,499.71 37031 IDENTI-GRAPHICS DECALS/STRIPING UTILIT 3/3/2004 1707 $239.63 TOTAL FOR 403 EQUIPMENT REPLACEMENT $239.63 37084 WSB AND ASSOCIATES MALLARD/TEAUBRAND S 3/9/2004 01074-732 $232.00 TOTAL FOR 404 STREET CAPITAL IMPROVEMENT $232.00 37084 WSB AND ASSOCIATES SMITHTOWN RD OVERLA 3/9/2004 01074-583 $11 1.00 37084 WSB AND ASSOCIATES CSAH 19 STREETSCAPE 3/9/2004 01388-020 $1,434.92 TOTAL FOR 405 MSA CAPITAL IMPROVEMENT $1,545.92 37015 OW EST 2/27/2004 $59.31 37021 VIKING OFFICE PRODUC BINDERS FOR WA BOOK 2/27/2004 96242 $126.15 37027 EXCELSIOR ACE HARD GARDEN HOSE/TRIGGER 3/3/2004 601974 $47.91 37028 GOPHER STATE ONE-CA JAN SVC 3/3/2004 4010714 $25.30 37029 HAWKINS WATER TREA 3/3/2004 DM99526 $30.00 __ ___ . . ~Vechzesday, March 03, 2004 Page 2 of 3 Check # Vendor Name Description Check Date Invoice # Amoacnt 37039 NATIONAL WATERWOR PRV'S 3/3/2004 1032138 $497.01 37047 TKDA & ASSOCIATES IN LEAK LOC/SURVEY-SWE 3/3/2004 065986 $223.73 37051 US BANK 1996A WATER REV FISC 3/3/2004 1303355 $318.38 37054 XCEL ENERGY 3/3/2004 0145-009- $32.80 37054 XCEL ENERGY 3/3/2004 1440-708- $305.47 37066 MCLEOD USA 3/9/2004 3723677 $75.90 37066 MCLEOD USA 3!9/2004 3723677 $37.95 37067 MINNEGASCO 3/9/2004 $247.43 37067 MINNEGASCO 3/9/2004 $251.86 37067 MINNEGASCO 3/9/2004 $247.25 37070 NEXTEL COMMUNICATI 3/9/2004 58828331 $48.52 37075 QW EST 3/9/2004 $50.60 37075 QW EST 3/9/2004 $50.60 37079 TWIN CITY WATER CLINI JAN BACTERIA ANALYST 3/9/2004 10667 $60.00 37081 VESSCO, INC. WATER DEPT SUPPLIES 3/9/2004 30595 $213.92 37084 WSB AND ASSOCIATES BADGER WELLHOUSE 3/9/2004 01074-870 $1,044.00 TOTAL FOR 601 WATER UTILITY $3,994.09 36990 AT&T WIRELESS SERVI 2/27/2004 2893733-0 $84.24 36990 AT&T WIRELESS SERVI 2/27/2004 4160966-0 $90.46 37023 BRAUN PUMP & CONTR PUMP REPAIRS 3/3/2004 6541 $170.00 37023 BRAUN PUMP & CONTR PUMP REPAIRS 3/3/2004 6542 $170.00 37028 GOPHER STATE ONE-CA JAN SVC 3/3/2004 4010714 $25.30 37054 XCEL ENERGY 3/3/2004 0408-607- $54.52 37054 XCEL ENERGY 3/3/2004 1285-101- $15.75 37054 XCEL ENERGY 3/3/2004 1373-808- $7.93 37054 XCEL ENERGY 3/3/2004 1564-303- $8.25 37070 NEXTEL COMMUNICATI 3!9/2004 58828331 $48.52 37084 WSB AND ASSOCIATES BIRCH BLUFF RD L.S. 3/9/2004 01074-702 $4,572.70 TOTAL FOR 6II SANITARY SEWER UTILITY $5,247.67 37059 E-Z RECYCLING INC. MARCH SVC 3/9/2004 6328 $6,472.80 TOTAL F OR 621 RECYCLING UTILITY $6,472.80 37084 WSB AND ASSOCIATES GLEN RD STORMWATER 3/9/2004 01074-632 $206.50 37084 WSB AND ASSOCIATES HARDING LN STORMWAT 3/9/2004 01074-721 $174.00 37084 WSB AND ASSOCIATES GEN SVCS 3/9/2004 01074-990 $172.00 TOTAL FOR 631 STORMWATER MANAGEMENT UTILITY $552.50 36995 HERMEL WHOLESALE 2/27/2004 456450 $65.30 36995 HERMEL WHOLESALE 2/27/2004 456450 $234.70 37000 MEDICA MAR MEDICAL INS 2/27/2004 10406113 $716.80 37001 MIDWEST COCA-COLA B 2/27/2004 83213213 $160.80 37013 PRUDENTIAL INS CO OF MAR LIFE INS PREM 2/27/2004 $4.88 37014 QUALITY WINE & SPIRIT 2/27/2004 368353-00 ($45.95) 37014 QUALITY WINE & SPIRIT 2/27!2004 371246-00 $229.53 37014 QUALITY WINE & SPIRIT 2/27/2004 371247-00 $127.71 37014 QUALITY WINE & SPIRIT 2/27/2004 371321-00 $1,123.60 37017 SHOREWOOD TRUE VAL ALARM BELL 2/27/2004 58438 $37.26 37017 SHOREWOOD TRUE VAL NUTS/BOLTS 2/27/2004 58440 $0.28 37021 VIKING OFFICE PRODUC LIQUOR SUPPLIES 2/27(2004 103532 $12.81 37021 VIKING OFFICE PRODUC LIQUOR SUPPLIES 2/27/2004 103532 $6.38 37022 ARCTIC GLACIER INC 3!3/2004 46340540 $40.20 37030 HOHENSTEINS INC 3/3/2004 325066 $55.50 37033 MARLIN'S TRUCKING 3/3/2004 13423/56 $57.60 37033 MARLIN'S TRUCKING 3/3/2004 13423/56 $57.60 37034 METLIFE MAR DENTAL PREM 3/3/2004 $62.20 ... ..y . _,~~ Wednesday, March 03, 20(14 _ Page 3 of ~ Check # Vendor Name Description Check Date Invoice # Amount 37038 MUZAK - MPLS MAR SVC 3!3/2004 55033 $52.19 37041 PAPER ROLL PRODUCT REGISTER TAPE 3!3/2004 5539 $28.70 37042 QUALITY WINE & SPIRIT 3/3/2004 374164-00 $280.96 37042 QUALITY WINE & SPIRIT 3/3/2004 374187-00 $1,314.20 37043 QWEST DEX 3/3/2004 18996522 $74.90 37050 TOWLE REAL ESTATE C MAR RENT 3/3/2004 $5,049.40 37055 BELLBOY BAR SUPPLY 3/9/2004 38089400 $7.91 37056 BELLBOY CORPORATIO 3/9/2004 28671300 $1,065.85 37056 BELLBOY CORPORATIO 3/9/2004 28732100 ($103.00) 37056 BELLBOY CORPORATIO 3/9/2004 28740000 $1,557.34 37058 DAY DISTRIBUTING 3/9/2004 252684 $479.40 37058 DAY DISTRIBUTING 3/9/2004 253514 $463.70 37060 EAST SIDE BEVERAGE 3/9/2004 221632 $730.55 37060 EAST SIDE BEVERAGE 3/9/2004 221711 $877.05 37061 GRIGGS, COOPER & CO 3/9/2004 632774 ($818.00) 37061 GRIGGS, COOPER & CO 3/9/2004 632927 ($52.53) 37061 GRIGGS, COOPER & CO 3/9/2004 846473 $37.77 37061 GRIGGS, COOPER & CO 3/9/2004 846473 $1,236.93 37061 GRIGGS, COOPER & CO 3/9/2004 846490 $418.43 37061 GRIGGS, COOPER & CO 3/9/2004 846491 $163.00 37061 GRIGGS, COOPER & CO 3/9/2004 849616 $0.85 37061 GRIGGS, COOPER & CO 3/9/2004 849632 $798.62 37061 GRIGGS, COOPER & CO 3/9/2004 849657 $461.81 37062 JOHNSON EROS LIQUO 3/9/2004 1680232 $1,011.10 37062 JOHNSON EROS LIQUO 3/9/2004 1680232 $528.15 37062 JOHNSON BROS LIQUO 3/9/2004 1683280 $1,351.42 37062 JOHNSON BROS LIQUO 3/9/2004 1683280 $1,067.05 37065 MARK VII 3/9/2004 634093 $362.25 37065 MARK VII 3/9/2004 636347 $970.00 37066 MCLEOD USA 3/9/2004 3723677 $77.55 37067 MINNEGASCO 3/9/2004 ($144.59) 37073 PAUSTIS WINE COMPAN 3/9!2004 8027855 $962.00 37073 PAUSTIS WINE COMPAN 3/9/2004 8028497 $345.00 37074 PHILLIPS WINE & SPIRIT 3/9/2004 2039463 $323.15 37074 PHILLIPS WINE & SPIRIT 3/9/2004 2041658 $931.70 37077 THORPE DISTRIBUTING 3/9/2004 325078 $11.45 37077 THORPE DISTRIBUTING 3/9/2004 325078 $934.95 37077 THORPE DISTRIBUTING 3/9/2004 325788 $1,507.02 37082 WINE COMPANY (THE) 3!9/2004 22010-00 $80.95 37083 WINE MERCHANTS 3/9/2004 90895 $105.00 TOTAL FOR 64I SHOREWOOD PLAZA LIQUOR $27,497.38 36992 D&S SERVICES CARPET CLEANING SVC 2/27/2004 010204 $324.83 36995 HERMEL WHOLESALE 2/27/2004 456457 $422.10 37000 MEDICA MAR MEDICAL INS 2/27/2004 10406113 $529.80 37001 MIDWEST COCA-COLA B 2/27/2004 83213197 $105.80 37001 MIDWEST COCA-COLA B 2/27/2004 83213205 ($9.97) 37009 PEPSI COLA COMPANY 2/27/2004 59449208 $24.80 37013 PRUDENTIAL INS CO OF MAR LIFE INS PREM 2/27/2004 $2.92 37014 QUALITY WINE & SPIRIT 2/27/2004 371243-00 $1,045.86 37014 QUALITY WINE & SPIRIT 2/27/2004 371245-00 $467.08 37020 TONKA PRINTING CO. SELF-INK STAMP 2(27/2004 $26.41 37021 VIKING OFFICE PRODUC LIQUOR SUPPLIES 2/27/2004 103532 $10.29 37022 ARCTIC GLACIER INC 3/3/2004 46340540 $18.36 37026 EAST SIDE BEVERAGE 3/3/2004 221574 $625.40 37026 EAST SIDE BEVERAGE 3/3/2004 221574 $21.40 Werinesttay, March D3, ?004 _ _ - - Page 4 of 5 Check # Vendor Narne Description Check Date Invoice # Amount 37030 HOHENSTEINS INC 3/3/2004 325067 $47.90 37032 LEUKEMIA & LYMPHOMA COINBOARD DONATIONS 3/3/2004 $19.00 37033 MARLIN'S TRUCKING 3/3/2004 13422/55 $39.15 37033 MARLIN'S TRUCKING 3/3/2004 13422/55 $39.15 37034 METLIFE MAR DENTAL PREM 3/3/2004 $37.32 37041 PAPER ROLL PRODUCT REGISTER TAPE 3(3/2004 5538 $28.70 37042 QUALITY WINE & SPIRIT 3!3/2004 374166-00 $158.30 37042 QUALITY WINE & SPIRIT 3/3/2004 374186-00 $423.52 37043 QW EST DEX 3!3/2004 18996516 $217.56 37053 WATERFORD CENTER MAR RENT 3/3/2004 0304E $5,007.13 37054 XCEL ENERGY 3/3/2004 0677-702- $411.38 37055 BELLBOY BAR SUPPLY 3!9/2004 38089300 $7.91 37056 BELLBOY CORPORATIO 3/9/2004 28639400 ($3.50) 37056 BELLBOY CORPORATIO 3/9/2004 28671400 $891.00 37056 BELLBOY CORPORATIO 3/9/2004 28739900 $975.82 37056 BELLBOY CORPORATIO 3/9/2004 28765600 ($4.48) 37058 DAY DISTRIBUTING 3!9/2004 252682 $157.75 37058 DAY DISTRIBUTING 3/9/2004 253513 $578.70 37060 EAST SIDE BEVERAGE 3/9/2004 221660 $10.70 37060 EAST SIDE BEVERAGE 3/9/2004 221660 $269.05 37061 GRIGGS, COOPER & CO 3/9/2004 846474 $1,068.80 37061 GRIGGS, COOPER & CO 3/9/2004 846492 $284.88 37061 GRIGGS, COOPER & CO 3/9/2004 849631 $562.72 37061 GRIGGS, COOPER & CO 3/9/2004 849656 $481.56 37062 JOHNSON BROS LIQUO 3!9/2004 1680230 $1,012.59 37062 JOHNSON BROS LIQUO 3/9/2004 1680230 $364.90 37062 JOHNSON BROS LIQUO 3/9/2004 1680231 $26.00 37062 JOHNSON BROS LIQUO 3/9/2004 1683279 $682.11 37062 JOHNSON BROS LIQUO 3/9/2004 1683279 $281.70 37065 MARK VII 3/9/2004 634101 $190.60 37065 MARK VII 3/9/2004 634102 $16.00 37065 MARK VII 3/9/2004 636351 $212.90 37066 MCLEOD USA 3/9/2004 3723677 $77.48 37067 MINNEGASGO 3/9/2004 $162.11 37068 MN CONWAY AND FIRE FIRE EXTING RECHARGE 3/9/2004 330823 $23.50 37073 PAUSTIS WINE COMPAN 3!9/2004 8027854 $306.00 37073 PAUSTIS WINE COMPAN 3/9/2004 8028498 $456.00 37074 PHILLIPS WINE & SPIRIT 3/9/2004 2039462 $59.20 37074 PHILLIPS WINE & SPIRIT 3/9/2004 2039462 $387.00 37074 PHILLIPS WINE & SPIRIT 3/9/2004 2041657 $1,137.25 37077 THORPE DISTRIBUTING 3/9/2004 325076 $691.41 37077 THORPE DISTRIBUTING 3/9/2004 325786 $1,246.42 TOTAL FOR 642 WATERFORD LIQUOR $22,658.27 TOTAL CHECKS $173,939.97 Wednesday, March 03, Z©04 Page ~ of Check Approval fist for 3/08/04 Council Meeting Check # Vendor Name Description Claeck Date Invoice # Amount 36988 CUB FOODS 02/24/04 MTG 2/24/2004 022404 $88.49 TOTAL FOR CUB FOODS $88.49 36989 AFSCME COUNCIL 14 MAR UNION DENTAL PRE 2!27/2004 $304.50 TOTAL FOR AFSCME COUNCIL 14 $304.50 36990 AT&T WIRELESS SERVI 2/27/2004 2893733-0 $84.24 36990 AT&T WIRELESS SERVI 2/27/2004 4160966-0 $33.26 36990 AT&T WIRELESS SERVI 2/27/2004 4160966-0 $55.09 36990 AT&T WIRELESS SERVI 2/27/2004 4160966-0 $90.46 TOTAL FOR AT&T WIRELESS SERVICES $263.05 36991 BAILEY, BOYD 5 PORT HUB-ENG DEPT 2/27/2004 $39.99 TOTAL FOR BAILEY, BOYD $39.99 36992 D&S SERVICES CARPET CLEANING SVC 2/27/2004 010204 $324.83 TOTAL FOR D&S SERVICES $324.83 36993 ELKS, CATHERINE FEB MILEAGE/EXP 2/27/2004 $21.00 TOTAL FOR ELKE, CATHERINE $21.00 36994 HENNEPIN COUNTY THE CUP AMEND-FIRE DEPT 2/27/2004 022004 $90.00 TOTAL FOR HENNEPIN COUNTY TREASURER $90.00 36995 HERMEL WHOLESALE 2/27/2004 456450 $65.30 36995 HERMEL WHOLESALE 2/27/2004 456450 $234.70 36995 HERMEL WHOLESALE 2/27/2004 456457 $422.10 TOTAL FOR HERMEL WHOLESALE $722.10 36996 ICMA RETIREMENT TRU 2/24104 PAYROLL DEDUC 2/27/2004 302131-02 $1,190.68 TOTAL FOR ICMA RETIREMENT TRUST-457 $1,190.68 36997 KEEFE, SALLY FEB CONTRACT SVCS 2/27/2004 $300.00 36997 KEEFE, SALLY FEB CONTRACT SVCS 2/27/2004 $325.00 TOTAL FOR KEEFE, SALLY $625.00 36998 LEAGUE OF MN CITIES I PUBLIC SAFETY BLDG IN 2/27/2004 14991 $8,938.00 TOTAL FOR LEAGUE OF MN CITIES INS T $8,938.00 36999 LOCAL LINK USA BUSIN MAR WEB SVC 2/27/2004 95220466 $109.95 TOTAL FOR LOCAL LINK USA BUSINESS SERVIC $109.95 37000 MEDICA MAR MEDICAL INS 2/27/2004 10406113 $529.80 37000 MEDICA MAR MEDICAL INS 2/27/2004 10406113 $716.80 37000 MEDICA MAR MEDICAL INS 2/27/2004 10406113 $10,202.17 TOTAL FOR MEDICA $11,448.77 37001 MIDWEST COCA-COLA B 2/27/2004 83213197 $105.80 37001 MIDWEST COCA-COLA B 2/27/2004 83213205 ($9.97) 37001 MIDWEST COCA-COLA B 2/27/2004 83213213 $160.80 TOTAL FOR MIDWEST COCA-COLA BOTTLIN $256.63 37002 MN CHILD SUPPORT PM CHILD SUPPORT - C SGH 2/27/2004 $193.35 TOTAL FOR MN CHILD SUPPORT PMT CTR $193.35 37003 MN COUNTIES INS. TRU 2004 DUES FOR DRUG T 2/27/2004 2883 $125.00 TOTAL FOR MN COUNTIES INS. TRUST $125.00 37004 MINN NCPERS GROUP L MAR ELECT LIFE PREM 2!27/2004 $12.00 TOTAL FOR MINN NCPERS GROUP LIFE INS $12.00 37005 MN SUN PUBLICATIONS SUMMARY BUDGET STM 2/27/2004 665447 $228.80 37005 MN SUN PUBLICATIONS PUBLIC INFO MTG 2/27/2004 667477 $39.32 TOTAL FOR MN SUN PUBLICATIONS $268.12 __ __ _ - Weclnesday, March 03, 2004 _ _ _ Page 1 of 7 Check # Vendor Nazne Description Check Date Invoice # Aznount 37006 NIELSEN, BRADLEY PLANNING CONF AIR/HO 2/27/2004 $324.40 TOTAL FOR NIELSEN, BRADLEY $324.40 37007 PANCHYSITYN, JEAN JAN/FEB MILEAGE/EXP 2!27/2004 $22.13 37007 PANCHYSITYN, JEAN JAN/FEB MILEAGEIEXP 2/27/2004 $9.38 37007 PANCHYSITYN, JEAN JAN/FEB MILEAGE/EXP 2/27/2004 $9.98 TOTAL FOR PANCHYSITYN, JEAN $41.49 37008 PAZANDAK, JOSEPH 2/9 - 2/20/04 MILEAGE/EX 2/27(2004 $44.25 37008 PAZANDAK, JOSEPH 2/9 - 2/20/04 MILEAGE/EX 2/27/2004 $105.14 TOTAL FOR PAZANDAK, JOSEPH $149.39 37009 PEPSI COLA COMPANY 2/27/2004 59449208 $24.80 TOTAL FOR PEPSI COLA COMPANY $24.80 37010 PERA 2/24/04 PAYROLL DEDUC 2/27/2004 762400-02 $2,365.84 37010 PERA 2/24/04 PAYROLL DEDUC 2/27/2004 762400-02 $2,565.30 TOTAL FOR PERA $4,931.14 37011 PITNEY BOWES CREDIT 2/27/2004 5440954-D $20.00 TOTAL FOR PITNEY BOWES CREDIT CORP $20.00 37012 POMMER COMPANY, IN PlSULA PLAQUE 2/27/2004 51155 $66.11 TOTAL FOR POMMER COMPANY, INC. $66.11 37013 PRUDENTIAL INS CO OF MAR LIFE INS PREM 2/27/2004 $2.92 37013 PRUDENTIAL INS CO OF MAR LIFE INS PREM 2/27/2004 $4.88 37013 PRUDENTIAL INS CO OF MAR LIFE INS PREM 2/27/2004 $37.05 37013 PRUDENTIAL INS CO OF MAR LIFE INS PREM 2/27/2004 $81.65 TOTAL FOR PRUDENTIAL INS CO OF AMERICA $126.50 37014 QUALITY WINE & SPIRIT 2/27/2004 368353-00 ($45.95) 37014 QUALITY WINE & SPIRIT 2/27!2004 371243-00 $1,045.86 37014 QUALITY WINE & SPIRIT 2/27/2004 371245-00 $467.08 37014 QUALITY WINE & SPIRIT 2/27!2004 371246-00 $229.53 37014 QUALITY WINE & SPIRIT 2/27/2004 371247-00 $127.71 37014 QUALITY WINE & SPIRIT 2/27/2004 371321-00 $1,123.60 TOTAL FOR QUALITY WINE & SPIRITS CO $2,947.83 37015 QW EST 2/27/2004 $59.31 TOTAL FOR QWEST $59.31 37016 ROGERS, DON COUNCIL PKT DELIVERIE 2/27/2004 $125.00 TOTAL FOR ROGERS, DON $125.00 37017 SHOREWOOD TRUE VAL SPRING 2/27/2004 58330 $4.88 37017 SHOREWOOD TRUE VAL ALARM BELL 2/27/2004 58438 $37.26 37017 SHOREWOOD TRUE VAL NUTS/BOLTS 2/27/2004 58440 $0.28 37017 SHOREWOOD TRUE VAL PW SUPPLIES 2/27/2004 58764 $16.66 TOTAL FOR SHOREWOOD TRUE VALUE $59.08 37018 STRATEGIC INSIGHTS C CIP SOFTWARE UPGRAD 2/27/2004 21 $532.50 TOTAL FOR STRATEGIC INSIGHTS CO $532.50 37019 SUN PATRIOT NEWSPA ORDINANCE 400 2/27/2004 918 $127.3fi TOTAL FOR SUN PATRIOT NEWSPAPERS INC $127.36 37020 TONKA PRINTING CO. SELF-INK STAMP 2/27/2004 $26.41 TOTAL FOR TONKA PRINTING CO. $26.41 37021 VIKING OFFICE PRODUC LIQUOR SUPPLIES 2/27/2004 103532 $12.81 37021 VIKING OFFICE PRODUC LIQUOR SUPPLIES 2/27/2004 103532 $10.29 37021 VIKING OFFICE PRODUC LIQUOR SUPPLIES 2/27/2004 103532 $6.38 37021 VIKING OFFICE PRODUC BINDERS FOR WA BOOK 2/27/2004 96242 $126.15 TOTAL FOR VIKING OFFICE PRODUCTS $155.63 37022 ARCTIC GLACIER INC 3/3/2004 46340540 $40.20 Wednesday, t4larch 03, 2004 Page 2 of 7 Check # Vendor Name Description Check Date Invoice # Amoaaat 37022 ARCTIC GLACIER INC 3/3/2004 46340540 $18.36 TOTAL FOR ARCTIC GLACIF_R INC $58.56 37023 BRAUN PUMP & CONTR PUMP REPAIRS 3/3/2004 6541 $170.00 37023 BRAUN PUMP & CONTR PUMP REPAIRS 3/3/2004 6542 $170.00 TOTAL FOR BRAUN PUMP & CONTROLS $340.00 37024 CHAMPION AUTO STOR BELT 3/3!2004 0242652 $76.66 37024 CHAMPION AUTO STOR MUFFLER/EXHAUST PAR 3/3/2004 0244419 $127.71 TOTAL FOR CHAMPIONAUTO STORE #344 $204.37 37025 COVERALL OF THE TWI MAR CLEANING SVC 3/3/2004 83589 $335.48 37025 COVERALL OF THE TWI PW MAR CLEANING SVC 3!3/2004 83590 $195.96 TOTAL FOR COVERALL OF THE TWIN CITIES IN $531.44 37026 EAST SIDE BEVERAGE 3/3/2004 221574 $21.40 37026 EAST SIDE BEVERAGE 3/3/2004 221574 $625.40 TOTAL FOR EAST SIDE BEVERAGE COMPAN $646.80 37027 EXCELSIOR ACE HARD HARDWARE 3/3/2004 599950 $8.69 37027 EXCELSIOR ACE HARD SNOW SHOVELS 3!3/2004 600113 $31.93 37027 EXCELSIOR ACE HARD ICE MELT-CITY HALL 3/3/2004 600205 $44.70 37027 EXCELSIOR ACE HARD BELTS 3/3/2004 600608 $15.42 37027 EXCELSIOR ACE HARD RETURNED BELTS 3/3/2004 600622 ($7.44) 37027 EXCELSIOR ACE HARD PROPANE TANK TORCH 3/3/2004 600686 $3.18 37027 EXCELSIOR ACE HARD PRESSURE REGULATOR 3/3/2004 600777 $15.96 37027 EXCELSIOR ACE HARD LIGHT BULBS/BALLAST-C 3/3/2004 601015 $51.08 37027 EXCELSIOR ACE HARD EPOXY 3/3/2004 601324 $2.65 37027 EXCELSIOR ACE HARD V BELTS 3/3/2004 601627 $7.98 37027 EXCELSIOR ACE HARD GARDEN HOSE/TRIGGER 3/3/2004 601974 $47.91 TOTAL FOR EXCELSIOR ACE HARDWARE $222.06 37028 GOPHER STATE ONE-CA JAN SVC 3/3/2004 4010714 $25.30 37028 GOPHER STATE ONE-CA JAN SVC 3!3/2004 4010714 $25.30 TOTAL FOR GOPHER STATE ONE-CALL, IN $50.60 37029 HAWKINS WATER TREA 3/3/2004 DM99526 $30.00 TOTAL FOR HAWKINS WATER TREATMENT $30.00 37030 HOHENSTEINS INC 3/3/2004 325066 $55.50 37030 HOHENSTEINS INC 3/3/2004 325067 $47.90 TOTAL, FOR HOHENSTEINS INC $103.40 37031 IDENTI-GRAPHICS DECALS/STRIPING UTILIT 3/3!2004 1707 $239.63 TOTAL FOR IDENTI-GRAPHICS $239.63 37032 LEUKEMIA & LYMPHOMA COINBOARD DONATIONS 3/3/2004 $19.00 TOTAL FOR LEUKEMIA & LYMPHOMA SOCIETY $19.00 37033 MARLIN'S TRUCKING 3!3/2004 13422/55 $39.15 37033 MARLIN'S TRUCKING 3/3/2004 13422/55 $39.15 37033 MARLIN'S TRUCKING 3/3/2004 13423/56 $57.60 37033 MARLIN'S TRUCKING 3/3/2004 13423/56 $57.60 TOTAL FOR MARLIN'S TRUCKING $193.50 37034 METLIFE MAR DENTAL PREM 3/3/2004 $37.32 37034 METLIFE MAR DENTAL PREM 3/3/2004 $62.20 37034 METLIFE MAR DENTAL PREM 3/3/2004 $582.38 TOTAL FOR METLIFE $681.90 37035 MINNESOTA REC & PAR MEMBERSHIP FEES 3/3/2004 $300.00 TOTAL FOR MINNESOTA REC & PARK ASSN $300.00 37036 MN SUN PUBLICATIONS ORDINANCE 400 3/3/2004 669153 $164.45 TOTAL FOR MN SUN PUBLICATIONS $164.45 _ _ _ _ _ ,-; Wednesday, March 03, 2004 Page 3 of 7 Check # Vendor Name Description Check Date Invoice # Amount 37037 MTI DISTRIBUTING COM BLOWER PARTS 3/3/2004 392920-00 $289.08 TOTAL FOR MTI DISTRIBUTING COMPANY $289.08 37038 MUZAK -MPLS MAR SVC 3/3/2004 55033 $52.19 TOTAL FOR MUZAK -MPLS $52.19 37039 NATIONAL WATERWOR PRV'S 3/3/2004 1032138 $497.01 TOTAL FOR NATIONAL WATERWORKS IA'C $497.01 37040 NIELSEN, BRADLEY APA CONE REG FEE 3/3/2004 $564.00 TOTAL FOR NIELSEN, BRADLEY $564.00 37041 PAPER ROLL PRODUCT REGISTER TAPE 3/3/2004 5538 $28.70 37041 PAPER ROLL PRODUCT REGISTER TAPE 3/3/2004 5539 $28.70 TOTAL FOR PAPER ROLL PRODUCTS $57.40 37042 QUALITY WINE & SPIRIT 3/3/2004 374164-00 $280.96 37042 QUALITY WINE & SPIRIT 3/3/2004 374166-00 $158.30 37042 QUALITY WINE & SPIRIT 3/3/2004 374186-00 $423.52 37042 QUALITY WINE & SPIRIT 3/3/2004 374187-00 $1,314.20 TOTAL FOR OUALITY WINE & SPIRITS CO $2,176.98 37043 OW EST DEX 3/3/2004 18996516 $217.56 37043 OW EST DEX 313!2004 18996522 $74.90 TOTAL FOR QWEST DEX $292.46 37044 SCHWAAB, INC SIGNATURE STAMP PAD 3/312004 217651 $22.36 TOTAL FOR SCHWAAB, INC $22.36 37045 SPEEDWAY SUPERAME 3/3/2004 $2,330.04 TOTAL FOR SPEEDWAY SUPERAMERICA $2,330.04 37046 SUN PATRIOT NEWSPA SHOREWOOD VILLAGES 3/3/2004 927 $33.83 'I'OTAI. FOR SUN PATRIOT NEWSPAPERS INC $33.83 37047 TKDA & ASSOCIATES IN LEAK LOC/SURVEY-SWE 3/3/2004 065986 $223.73 TOTAL FOR TKDA & ASSOCIATES INC $223.73 37048 TONKA PRINTING CO. PLBG/MECH PERMITS 3/3/2004 3175 $505.88 TOTAL FOR TONKA PRINTING CO. $505.88 37049 TOTAL CONSTRUCTION ADD 3 OUTLETS-REGEP 3/3/2004 36207 $387.81 TOTAL FOR TOTAL CONSTRUCTION & EQUIP INC $387.81 37050 TOW LE REAL ESTATE C MAR RENT 3/3/2004 $5,049.40 TOTAL FOR 'IOWLE REAL ES'TAT'E COMPA NY $5,049.40 37051 US BANK 1996A WATER REV FISC 3/3/2004 1303355 $318.38 TOTAL FOR US BANK $318.38 37052 VIKING LAND TREE CAR TREE REMOVAL 3/3/2004 3052 $464.63 TOTAL FOR VIKING LAND TREE CARE INC $464.63 37053 WATERFORD CENTER MAR RENT 3/3/2004 0304E $5,007.13 TOTAL FOR WATERFORD CENTER $5,007.13 37054 XCEL ENERGY 3/3/2004 0145-009- $32.80 37054 XCEL ENERGY 3/3/2004 0408-607- $54.52 37054 XCEL ENERGY 3/3/2004 0615-308- $3.14 37054 XCEL ENERGY 3/3/2004 0677-702- $411.38 37054 XCEL ENERGY 3/3/2004 1285-101- $15.75 37054 XCEL ENERGY 3/3/2004 1373-808- $7.93 37054 XCEL ENERGY 3/3/2004 1440-708- $305.47 37054 XCEL ENERGY 3/3/2004 1564-303- $8.25 37054 XCEL ENERGY 3/3/2004 1605-305- $69.68 37054 XCEL ENERGY 3/3/2004 1724-866- $56.09 37054 XCEL ENERGY 3/3/2004 2001-503- $21.00 ;.- Wednesday, March o.i, 2004 Page 4 of 7 Check # Vendor Name Description Check Date Invoice # Amount TOTAL FOR ~CEL F_NERGY $986.01 37055 BELLBOY BAR SUPPLY 3/9/2004 38089300 $7.91 37055 BELLBOY BAR SUPPLY 3/9/2004 38089400 $7.91 TOTAL FOR BELLBOY BAR SUPPLY $15.82 37056 BELLBOY CORPORATIO 3/9/2004 28639400 ($3.50) 37056 BELLBOY CORPORATIO 3/9/2004 28671300 $1,065.85 37056 BELLBOY CORPORATIO 3/9/2004 28671400 $891.00 37056 BELLBOY CORPORATIO 3/9/2004 28732100 ($103.00) 37056 BELLBOY CORPORATIO 3/9/2004 28739900 $975.82 37056 BELLBOY CORPORATIO 3!9/2004 28740000 $1,557.34 37056 BELLBOY CORPORATIO 3/9/2004 28765600 ($4.48) TOTAL FOR BELLBOY CORPORATION $4,379.03 37057 BIFFS, INC. 3/9/2004 W214731- $548.19 TOTAL FOR BIFFS, INC. $548.19 37058 DAY DISTRIBUTING 3/9/2004 252682 $157.75 37058 DAY DISTRIBUTING 3/9/2004 252684 $479.40 37058 DAY DISTRIBUTING 3/9/2004 253513 $578.70 37058 DAY DISTRIBUTING 3/9/2004 253514 $463.70 TOTAL FOR DAY DISTRIB UTING $1, 679.55 37059 E-Z RECYCLING INC. MARCH SVC 3/9/2004 6328 $6,472.80 TOTAL FOR E-2 RECYCLING INC. $6,472.80 37060 EAST SIDE BEVERAGE 3/9/2004 221632 $730.55 37060 EAST SIDE BEVERAGE 3/9/2004 221660 $10.70 37060 EAST SIDE BEVERAGE 3/9/2004 221660 $269.05 37060 EAST 51DE BEVERAGE 3/9/2004 221711 $877.05 TOTAL FOR EAST SIDE BEVERAGE COMPAN $1,887.35 37061 GRIGGS, COOPER & CO 3/9/2004 632774 ($818.00) 37061 GRIGGS, COOPER & CO 3/9!2004 632927 ($52.53) 37061 GRIGGS, COOPER & CO 3/9/2004 846473 $37.77 37061 GRIGGS, COOPER & CO 3!912004 846473 $1,236.93 37061 GRIGGS, COOPER & CO 3/9/2004 846474 $1,068.80 37061 GRIGGS, COOPER & CO 3/9/2004 846490 $418.43 37061 GRIGGS, COOPER & CO 3/9/2004 846491 $163.00 37061 GRIGGS, COOPER & CO 3/9/2004 846492 $284.88 37061 GRIGGS, COOPER & CO 3/9/2004 849616 $0.85 37061 GRIGGS, COOPER & CO 3/9/2004 849631 $562.72 37061 GRIGGS, COOPER & CO 3/9/2004 849632 $798.62 37061 GRIGGS, COOPER & CO 3/9/2004 849656 $481.56 37061 GRIGGS, COOPER & CO 3/9/2004 849657 $461.81 TOTAL FOR GRIGGS, COOPER & COMPAN Y $4,644.84 37062 JOHNSON EROS LIQUO 3/9/2004 1680230 $364.90 37062 JOHNSON BROS LIQUO 3/9/2004 1680230 $1,012.59 37062 JOHNSON EROS LIQUO 3/9/2004 1680231 $26.00 37062 JOHNSON EROS LIQUO 3/9/2004 1680232 $1,011.10 37062 JOHNSON BROS LIQUO 3/9/2004 1680232 $528.15 37062 JOHNSON BROS LIQUO 3/9/2004 1683279 $281.70 37062 JOHNSON BROS LIQUO 3/9/2004 1683279 $682.11 37062 JOHNSON BROS LIQUO 3/9!2004 1683280 $1,067.05 37062 JOHNSON BROS LIOUO 3/9/2004 1683280 $1,351.42 TOTAL FOR JOHNSON BROS LIQUOR CO. $6,325.02 37063 LARKIN, HOFFMAN, DAL JAN GEN MATTERS 3/9/2004 451826 $1,750.00 37063 LARKIN, HOFFMAN, DAL JAN AUDIT RESPONSE 3/9/2004 451827 $58.00 37063 LARKIN, HOFFMAN, DAL BARRINGTON PROJECT 3/9/2004 451828 $128.00 ,,.., - . - ~_ Wednesday, March U3, 21104 Page ~ of 7 Check # Vendoz• Name Description Check Date Invoice # Afnount 37063 LARKIN, HOFFMAN, DAL VERDOORN LOT DIVISIO 3/9/2004 451828 $288.00 37063 LARKIN, HOFFMAN, DAL JAN LAND CONSERVATI 3/9/2004 451829 $287.50 37063 LARKIN, HOFFMAN, DAL JAN RECODIFICATION CI 3/9/2004 451830 $587.50 37063 LARKIN, HOFFMAN, DAL JAN ACO ROW-SCHMlDT 3/9/2004 451831 $618.75 TOTAL FOR LARKIN, HOFFMAN, DALY... $3,717.75 37064 MAMA 2004 SUBSCRIPTION SVC 3/9/2004 $2,830.00 37064 MAMA FEB 19TH LUNCHEON MT 3/9/2004 909 $18.00 TOTAL FOR MAMA $2,848.00 37065 MARK VII 3/9/2004 634093 $362.25 37065 MARK VII 3/9/2004 634101 $190.60 37065 MARK VII 3/9/2004 634102 $16.00 37065 MARK VII - 3/9/2004 636347 $970.00 37065 MARK VII 3/9/2004 636351 $212.90 TOTAL FOR MARK VII $1,751.75 37066 MCLEOD USA 3/9/2004 3723677 $37.95 37066 MCLEOD USA 3/9/2004 3723677 $75.90 37066 MCLEOD USA 3!9/2004 3723677 $77.48 37066 MCLEOD USA 3/9/2004 3723677 $77.55 37066 MCLEOD USA 3/9/2004 3723677 $129.70 37066 MCLEOD USA 3/9/2004 3723677 $130.10 37066 MCLEOD USA 3/9/2004 3723677 $346.54 TOTAL FOR MCLEOD USA $875.22 37067 MINNEGASCO 3/9/2004 $247.25 37067 MINNEGASCO 3/9/2004 $1,382.96 37067 MINNEGASCO 3/9/2004 $393.14 37067 MINNEGASCO 3!9/2004 $290.00 37067 MINNEGASCO 3!9/2004 $251.86 37067 MINNEGASCO 3/9/2004 $182.51 37067 MINNEGASCO 3/9/2004 $162.11 37067 MINNEGASCO 3/9/2004 ($144.59) 37067 MINNEGASCO 3/9/2004 $247.43 TOTAL FOR MINNEGASCO $3,0!2.67 37068 MN CONWAY AND FIRE FIRE EXTING RECHARGE 3/9/2004 330823 $23.50 TOTAL FOR MN CONWAY AND FIRE SAFETY $23.50 37069 MORTON SALT BULK SALT-ROADS 3/9/2004 114068 $2,180.74 TOTAL FOR MORTON SALT $2,180.74 37070 NEXTEL COMMUNICATI 3/9/2004 58828331 $48.52 37070 NEXTEL COMMUNICATI 3/9/2004 58828331 $48.52 TOTAL FOR NEXTEL COMMUNICATIONS $97.04 37071 NORTHERN TOOL & EQ SHOP SUPPLIES 3/9!2004 09557352 $237.36 TOTAL FOR NORTHERN TOOL & EQUIP CO $237.36 37072 OFFICE DEPOT 3/9/2004 23329564 $85.78 37072 OFFICE DEPOT 3/9/2004 23493227 $287.36 37072 OFFICE DEPOT 3/9/2004 23514210 $42.50 37072 OFFICE DEPOT 3/9/2004 23528432 $93.01 TOTAL FOR OFFICE DEPOT $508.65 37073 PAUSTIS WINE COMPAN 3/9/2004 8027854 $306.00 37073 PAUSTIS WINE COMPAN 3/9/2004 8027855 $962.00 37073 PAUSTIS WINE COMPAN 3/9/2004 8028497 $345.00 37073 PAUSTIS WINE COMPAN 3/9/2004 8028498 $456.00 TOTAL FOR PAUSTIS WINE COMPANY $2,069.00 37074 PHILLIPS WINE & SPIRIT 3/9/2004 2039462 $59.20 Wednesday, Marclt 03, 2004 Page 6 of 7 Check # Vendor Name Description Check Date Invoice # Amount 37074 PHILLIPS WINE & SPIRIT 3/9/2004 2039462 $387.00 37074 PHILLIPS WINE & SPIRIT 3/9/2004 2039463 $323.15 37074 PHILLIPS WINE & SPIRIT 3/9/2004 2041657 $1,137.25 37074 PHILLIPS WINE & SPIRIT 3/9/2004 2041658 $931.70 TOTAL FOR PHILLIPS WINE & SPIRITS $2,838.30 37075 QW EST 3/9/2004 $50.60 37075 OW EST 3/9/2004 $50.60 37075 OWEST 3/9/2004 $89.03 TOTAL FOR OWEST $190.23 37076 SO LK MTKA POLICE DE OPERATING BUDGET-MA 3/9/2004 3 $55,246.00 TOTAL FOR SO LK MTKA POLICE DEPT $55,246.00 37077 THORPE DISTRIBUTING 3!9/2004 325076 $691.41 37077 THORPE DISTRIBUTING 3/9/2004 325078 $11.45 37077 THORPE DISTRIBUTING 3/9/2004 325078 $934.95 37077 THORPE DISTRIBUTING 3/9/2004 325786 $1,246.42 37077 THORPE DISTRIBUTING 3/9!2004 325788 $1,507.02 TOTAL FOR THORPE DISTRIBUTING COMPA $4,391.25 37078 TOTAL CONSTRUCTION TIMERS-RINK LIGHTS 3/9/2004 36228 $1,743.82 TOTAL FOR TOTAL CONSTRUCTION & EQUIP INC $1,743.82 37079 TWIN CITY WATER CLINI JAN BACTERIA ANALYST 3/9/2004 10667 $60.00 TO?:4L FOR TWIN CITY WATER CLINIC $60.00 37080 VERIZON WIRELESS 3/9/2004 35263947 $45.48 TOTAL FOR VERIZON WIRELESS $45.48 37081 VESSCO, INC. WATER DEPT SUPPLIES 3/9/2004 30595 $213.92 TOTAL FOR VESSCO, INC. $213.92 37082 WINE COMPANY (THE) 3/9/2004 22010-00 $80.95 TOTAL FOR WINE COMPANY (THE) $80.95 37083 WINE MERCHANTS 3/9/2004 90895 $105.00 TOTAL FOR WINE MERCHANTS $105.00 37084 WSB AND ASSOCIATES SMITHTOWN RD OVERLA 3/9/2004 01074-583 $111.00 37084 WSB AND ASSOCIATES GLEN RD STORMWATER 3/9/2004 01074-632 $206.50 37084 WSB AND ASSOCIATES BIRCH BLUFF RD L.S. 3/9/2004 01074-702 $4,572.70 37084 WSB AND ASSOCIATES HARDING LN STORMWAT 3/9/2004 01074-721 $174.00 37084 WSB AND ASSOCIATES MALLARD/TEAUBRAND S 3/9/2004 01074-732 $232.00 37084 WSB AND ASSOCIATES BADGER WELLHOUSE 3/9/2004 01074-870 $1,044.00 37084 WSB AND ASSOCIATES GEN SVCS 3/9/2004 01074-990 $172.00 37084 WSB AND ASSOCIATES CSAH 19 STREETSCAPE 3/9/2004 01388-020 $1,434.92 TOTAL FOR WSB AND ASSOCIATES $7,947.12 37085 XCEL ENERGY 3/9/2004 0356-200- $21.18 TDTAL FOR XCEL ENERGY $21.18 TOTAL CHECKS $173,939.97 ,< < ~. - ~Yednesday, March 03, 20114 Page 7 o f 7 PAYROLL APPROVALS For 3/08/04 Council Meeting ~~, ~ .~ Prepared by: ~ C %i i~-~ ~ Date• ~~ ~~7` Catherine Elke, S~. Accountant - / ~~ ~~' Reviewed by: ~--~~' ~~~~~`'~-.. _ Date: Bonnie Burton, Fi . ce Director Approved by: Date: 3~ Q~- Crai~ awson, City Administrator Payroll Register Check # Last Name First Name MI Check Amt Check Date 2623 BAILEY BOYD C 1,409.42 2/24/2004 2624 BURTON BONNIE M 1,785.91 2/24/2004 2625 DAMS CHARLES S 1,056.88. 2/24/2004 2626 EISCHENS JAMES E 907.70 2/24/2004 2627 ELKE CATHERINE M 967.31 2/24/2004 2628 FASCHING PATRICIA L 849.20 2/24/2004 2629 FIELD DALE F 706.74 2/24/2004 2630 GARFUNKEL JOHN J 184.70 2/24/2004 2631 GROUT TWILA R 922.32 2/24/2004 2632 HEELING PAMELA J 469.84 2/24/2004 2633 HIRSCH DANA M 168.46 2/24/2004 2634 JOHNSON DENNIS D 1,112.75 2/24/2004 2635 LIZEE CHRISTINE G 184.70 2/24/2004 2636 LUGOWSKI JOSEPH P 1,252.34 2/24/2004 2637 MASON BRADLEY J 1,032.71 2/24/2004 2638 MOORE JULIE K 418.86 2/24/2004 2639 NGUYEN MICHELLE T 769.48 2/24/2004 2640 NIELSEN BRADLEY J 1,147.18 2/24/2004 2641 PANCHYSITY JEAN M 1,371.89 2/24/2004 2642 PAZANDAK JOSEPH E 1,528.90 2/24/2004 2643 RANDALL DANIEL J 1,407.16 2/24/2004 2644 SCHMID CHRISTOPHER E 719.82 2/24/2004 2645 STARK BRUCE H 1,179.72 2/24/2004 2646 SWANDBY DONALD R 1,376.86 2/24/2004 2647 TOWER TERRY R 1,065.50 2/24/2004 2648 TURGEON LAURA 184.70 2/24/2004 2649 ZERBY MICHAEL S 184.70 2/24/2004 218108 ARMSTRON MICHAEL R 221.81 2/24/2004 218109 ARUNDEL JAMIE M 76.03 2/24/2004 218110 BROWN LAWRENCE A 2,063.45 2/24/2004 218111 DAVITCH JOSHUA R 163.37 2/24/2004 218112 DAWSON CRAIG W 1,855.37 2/24/2004 218113 DUFFY DAVID C 116.48 2/24/2004 218114 DUNDURS KATHLEEN C 112.65 2/24/2004 218115 FARNI EDWARD C 231.04 2124/2004 218116 FREIENMUT KERI J 148.32 2/24/2004 218117 GIESEN JON L 178.98 2/24/2004 218118 GOTTSCHAL JACOB S 195.42 2/24/2004 218119 GULSTRAND HANS R 120.64 2/24/2004 218120 HELGESEN PATRICIA R 1,270.62 2/24/2004 218121 LAUGHLIN BRANDON M 131.33 2/24/2004 Wednesday, March 03, 2004 Page 1 of 2 Check # Last Name First Name MI Check Amt Check Date 218122 LOCKWOOD DAVID C 103.37 2!24/2004 218123 LOVE CLIFFORD W 222.38 2/24/2004 218124 OLIVEIRA CHRISTOPHER L 169.66 2/24/2004 218125 OVERBECK JOHN E 124.19 2/24/2004 218126 PARENT MICHELLE L 458.65 2/24/2004 218127 SCHMIDT ALBERT J 191.05 2/24/2004 218128 STEIN BENJAMIN E 170.48 2/24/2004 218129 THURSTON DOROTHY M 57.26 2/24/2004 Total of Checks $32,748.30 Wednesday, March 03, 2004 Page 2 of 2 CITY OF SHO~:EWOOD 5755 Country Clzcb Road Shorewood, Mlncaesota 55331-8927 Tel (952) 474-3236 Fax (952) 474-0128 MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works ~~ DATE: March 3, 2004 RE: Authorization for Expenditure of Funds for Sealcoat Aggregate Engineering File 04-04 Each year the City of Shorewood encumbers $55,000 of the operating budget for the sealcoating of roadways within the City. Year 2004 is no exception. Typically, the Cities of Shorewood, Excelsior and Tonka Bay have participated in a joint proposal process, to take advantage of a vohtme discount. This year, Excelsior has decided not to perform sealcoating operations due to budget constraints. However, the City of Minnetrista has joined the group. Council may recall that the sealcoat proposal process has been broken up into two separate operations. Staff determined that cost savings could be obtained by the cities, by purchasing the aggregate directly from the supplier. In addition, the material suppliers have indicated that if delivery of the material is taken before the end of March a discount will also be available. Therefore, this step is authorization of the aggregate purchase. Proposals for actually performing the sealcoating operations will appear on a future agenda. The material used for the aggregate is granite. There are only two suppliers within the Midwest area. The first supplier is Martin Marietta Materials, Inc. located in St. Cloud, Minnesota. The second is Dresser Trap Rock, Inc. located in Dresser, Wisconsin. Quotes were obtained and are summarized in Table 1. ~ 3C Mayor and City Council Authorization for Sealcoat Aggregate March 3, 2004 Page 2 of 2 SUPPLIER CITIES TOTAL City of City of City of QUOTE (1) Shorewood Tonka Ba Minnetrista Martin Marrieta Materials, Il1c. $14,995.20 $4,311.13 $6,560.41 $25,866.74 Dresser Trap Rock, hic. $21,136.00 $6,141.00 $9,607.50 $36,884.50 Table 1 Note: (1) Award of Contract is based upon "Total Quote "per the specifications. Table 1 demonstrates that Martin Marrieta Materials, Inc. has provided the low quote for the materials. Since the total weight of material will be determined by the truckload, Staff is recommending that the motion made include a contingency amount. The recommended amount is not to exceed $16,000. Recommendation Staff is recommending that the proposal for the furnishing of sealcoat rock be awarded to Martin Marrieta Materials, Inc., with the City of Shorewood's portion of the contract not to exceed $16,000. CITY OF s ~oRE~~o oD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us MEMORANDUM TO: City Council FROM: Craig W. Dawson, City Administrator DATE: March 4, 2004 /.~1~ SUBJECT: Hennepin County Hazard Mitigation Plan SLMPD Chief Bryan Litsey, who serves as Shorewood's Director of Emergency Management, has provided a brief explanation regarding Hennepin County's development of a "hazard mitigation plan". The 200+-page plan, which has been made available in CD format and a copy of which has been printed by staff, would apply to general hazard or disaster situations. Chief/Director Litsey is recommending that the plan be adopted by reference and become a supplement to the City's emergency operations plan. Essentially, the plan is a mandate from the federal government. If the City does not adopt the plan, it may not be eligible for disaster relief funding from the Federal Emergency Management .Administration (FEMA) when one occurs.. The plan as prepared does not result in additional funding requirements by the City, nor substantive changes in procedures. In order to meet its obligation to FEMA's grant timetable, the Hennepin County Emergency Preparedness Division has requested all cities in the county to adopt resolutions approving the hazard mitigationplan by March 15. Chief/Director Litsey is willing to discuss any questions Councilmembers may have regarding the plan prior to the March 8 Council meeting. RECOMMENDATION: Staff recommends that Council adopt the proposed resolution approving the All-Hazard Mitigation Plan developed by Hennepin County, and incorporating it as a supplement to the City of Shorewood Emergency Operations Plan. ~3D ~.~~ PRINTED ON RECYCLED PAPER SOUTH LAKE MINNETONKA POLICE DEPARTMENT 24150 SMITHTOWN ROAD SHOREWOOD, MN 55331-8598 MEMORANDUM TO: SLMPD Coordinating Committee Members FROM: Bryan Litsey, Chief of Police DATE: February 22, 2004 -Sunday ;BRYAN T. LITSEY Chief of Police Tice (952) 474-3261 Fax (952) 474-4477 RE: Hennepin County Hazard Mitigation Plan -Time Sensitive Item The Federal Emergency Management Agency (FEMA} through the Mitigation Act of 2000 requires that each city must have a.hazard mitigation plan. If a city does not adopt such a plan, its eligibility for disaster-relief funds maybe limited in the future. The Hennepin County Emergency Preparedness Division received a grant to write a Hazard Mitigation Plan to include every city and township in the county. This task has been completed and each city/township now needs to adopt the Hennepin County Hazard Mitigation Plan as part of its oven Emergency Operations Plan. No matching funds are being requested and there are no substantive changes in procedures. In my capacity as Director of Emergency Management for the cities served by our police department, in conjunction with my representation of these-same four cities on the Lake Minnetonka Regional Emergency Preparedness Planning _and Review Committee, I recommend that the Hennepin County Mitigation Plan be adopted. I have attached a copy of a sample resolution that each city can adapt to its own format. In addition, I have provided a copy of the executive summary that is included in the plan. The plan itself is hundreds of pages, so as a matter of convenience I have provided this document to each city on a CD-Rom along with this memorandum and the other aforementioned information in printed form. The timetable is short for adopting the plan, so each city needs to consider this resolution at its first City Council Meeting in March. I have been asked by Hennepin County Emergency Preparedness to have all the city resolutions forwarded to them by March 15, 2004. cc: Member Cities (Excelsior, Greenwood, Shorewood and Tonka Bay) Serving the South Lake Minnetonka Communities of Excelsior, Greenwood, Shorewood and Tonka Bay Hennepin County I Hazard Mitigation Plan Hennepin County Hazard Mitigation Plan Executive Summary I. EXECUTIVE SUMMARY Mission: To identify measures that will prevent Loss of life and damage to property whi/e reducing future risks in Hennepin County Hennepin County Emergency Preparedness received a grant from the Division of Homeland Security and Emergency Management to write a county-wide hazard mitigation plan. This plan will cover all cities within the county. The purpose of the plan is to identify hazards, risks, vulnerabilities, and measures that will prevent loss of life and damage to property while reducing future risks in Hennepin County. The benefits of hazard mitigation include, but are not limited to: saving lives and reducing injuries, preventing or reducing property damage, reducing economic losses, maintaining critical facilities in functioning order, and protecting infrastructure from damage. Hazards are listed and examined for potential effects on Hennepin County. Capabilities are analyzed and local, state, and federal resources are identified. Acceptance of the plan does not incur direct costs. It involves, rather, a paradigm shift. A relatively small amount of money spent before a disaster can greatly reduce the damage and expense after it happens. D:\I Executive Summary.doc CITY OF SHOREWOOD RESOLUTION NO. 04 - RESOLUTION TO ADOPT AN ALL-HAZARD MITIGATION PLAN WHEREAS, the City of Shorewood and South Lake Minnetonka Police Department participated in the Hennepin County hazard mitigation planning process as established under the Hazard Mitigation Act of 2000; and WHEREAS, the Act establishes a framework for the development of a county hazard mitigation plan; and WHEREAS, the county as part of the plamzing process with the cities established a public participation process and local coordination among county and neighboring local units of government, businesses and other organizations; and WHEREAS, the plan includes a risk assessment including past hazards, hazards that threaten the county, maps of hazards, an estimate of structures at risk, a general description of land uses and development trends; and WHEREAS, the plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and WHEREAS, the plan includes a maintenance or implementation process including plan updates, integration of plan into other planning documents and how the county will maintain city and public participation and coordination; and WHEREAS, the draft plan was shared with state and federal agencies for review and comment; and WHEREAS, the county has notified the public of its intent to adopt the hazard mitigation plan, and has made the plan available for public comment prior to final adoption by the city council and County Board as required by Minnesota Statutes 375.51 and 394.26. NOW, THEREFORE BE IT RESOLVED that the City of Shorewood formally adopts the Hennepin County Hazard Mitigation plan as part of the Shorewood Emergency Operations Plan. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of March, 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION APPROVING THE FINAL PLAT OF SEAMANS ESTATES SECOND ADDITION WHEREAS, the final plat of Seamans Estates Second Addition has been submitted in the manner required for the platting of land under the Shorewood City Code and under Chapter 462 of Minnesota Statutes, and all proceedings have been duly had thereunder; and WHEREAS, said plat is consistent with the Shorewood Comprehensive Plan and the regulations and requirements of the laws of the State of Minnesota and the City Code of the City of Shorewood. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the plat of Seamans Estates Second Addition, a copy of which is attached hereto as Exhibit A and made a part hereof, is hereby approved. 2. That the Mayor and City Clerk are hereby authorized to execute the Certificate of Approval for the plat on behalf of the City Council. BE IT FURTHER RESOLVED that the execution of the Certificate upon said plat by the Mayor and City Clerk shall be conclusive, showing a proper compliance therewith by the subdivider and City officials and shall entitle such plat to be placed on record forthwith without further formality, all in compliance with Minnesota Statutes and the Shorewood City Code. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of March, 2004. ATTEST: WOODY LOVE, MAYOR CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK #3~ ,s ~ ~ ~ 8 ~ ~ y5'. ` ~ ) 'X ~6~ I 8 ~a: ~ 9g 5iF a o5d ~ ~ ~ e ~~~ _ ~e aE: ~~ k ~ :s se °se~:a= m ` a ii ~' -a ~ °. 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B t • I ~ sotial ~ Z i' m I ;I ~N I ~~1 i, ~.~ I ~ i r, Z ~ ~ ~, ° ~ N I I ~I 1 - M ^84,£0^0 S bb'I t tr ~ n = •i 3 e --, N . ~':c C ~ o& tD M I ~ ~I ti 3 , ~N~ ~~Q F° r W ~ I i ~ ~ .. .~,>. i ap = i M~ L ~------~ ~ cD ~ '~ 4~,r~ ' i-. °° ° f" ~~ Z ~ - -- .: {fir ----- ,. g e F n € -_-- - 3c i i v Exhibit A CITY OF S H®RE~~T(J OD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us DATE: March 3, 2004 TO: Mayor and City Council Craig Dawson, City Administrator% `~ FROM: Larry Brown, Director of Public Works RE: Seasonal Weight Restrictions Seasonal weight restrictions- are in place every year from March 1 to May 1. The City's Ordinance on Seasonal Weight Restrictions is amended from time-to-time to update the list of those streets where it is unlawful to operate vehicles within the City that have a gross weight of any single axle exceeding twelve thousand (12,000) pounds. The attached draft ordinance amends this list of streets. Those streets being added or clarified are underlined. Recommendation Staff is recommending Approval of an Ordinance Amending Chapter 801 of the Shorewood City Code Relating to Seasonal Weight Restrictions, and Approval of a Resolution authorizing publication of a Summary of the Ordinance Amending Chapter 801 of the Shorewood City Code Relating to Seasonal Weight Restrictions. aF3F ~-r~ PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 801 OF THE SHOREWOOD CITY CODE RELATING TO SEASONAL WEIGHT RESTRICTIONS THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS: Section 1: Section 801.09 Subd. 5, is hereby amended to read as follows: Subd. 5. Exemption from Provisions: The following streets or highways within the City are specifically exempted from the provisions of subdivision 2 of this Section: Academy Avenue Apple Road Bayswater Road Boulder Bridge Drive Boulder Bridge Lane Brentridge Drive Burlwood Court Charleston Circle Chartwell Hill Chestnut Court Chestnut Terrace Christopher Circle Country Club Road Covington Court Covington Road from Vine Hill Road to Ridge Road Elbert Point Eureka Road -Highway 7 to Smithtown Road Eureka Road -Smithtown Road to Birch Bluff Road FairwaXDrive Galpin Lake Road Kelsey Drive Knightsbridge Road Manor Road Maple Leaf Circle Maple View Court Marsh Pointe Drive Marsh Pointe Circle Marsh Pointe Court Marv Lake Trail McKinley Circle McKinley Court Ordinance No. Page 2 of 3 McKinley Place Mill Street Minnetonka Boulevard Muirfield Circle Near Mountain Boulevard Oak Leaf Trail Old Market Road Park Lane St. Albans Bay Road Shorewood Oaks Drive Sierra Circle Silver Lake Trail Smithtown Circle Smithtown Road Smithtown Way Stratford Place Sweetwater Circle Sweetwater Court Sweetwater Curve Vine Hill Road Vine Ridge Road Waterford Circle Waterford Court Waterford Place Whitney Circle Yellowstone Trail It shall be unlawful for any vehicle or combination of vehicles during the period of March 1 to May 1 of any year to operate upon any of the above streets or highways within the City with a gross weight of any single axle exceeding twelve thousand (12,000) pounds. The Public Works Director may prohibit the operation of vehicles upon any public street or highway within the City, or impose further restrictions as to the weight of vehicles to be operated upon said streets or highways, whenever that street or highway may be seriously damaged or destroyed by vehicular use, including but nat limited to deterioration, usage, rain, snow or other climatic conditions. (Ord. 222, 3-12-90) (Ord. 297, 2-27-95) Section 2: This Ordinance shall be in full force and effect from and after its passage and publication. Ordinance No. Page 3 of 3 ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Mirulesota, this 8th day of March, 2004. WOODY LOVE, MAYOR ATTEST: CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK CITY OF SHOREWOOD RESOLUTION NO. 04- A RESOLUTION APPROVING PUBLICATION OF ORDINANCE N0.402 BY TITLE AND SUMMARY WHEREAS, on 8 March, 2004, the City Council of the City of Shorewood adopted Ordinance No. 402 entitled "An Ordinance Amending Chapter 801 of the Shorewood City Code Relating to Seasonal Weight Restrictions; and WHEREAS, the City staff has prepared a suininary of Ordinance No. 402 as follows: 1. This Ordinance establishes a list of streets and highways within the City of Shorewood which it is unlawful for any vehicle or combination of vehicles to operate upon said street or highway in the City with a gross weight of any single-axle exceeding twelve thousand (12,000) pounds during the period of March 1 to May 1 of any year. NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD: The City Council finds that the above title and summary of Ordinance No. 402 clearly informs the public of intent and effect of the Ordinance. 2. The City Clerk is directed to publish this Resolution, in lieu of publication of the entire text of Ordinance No. 402, pursuant to Minnesota Statutes, Section 412.191, subdivision 4. 3. A full copy of the Ordinance is available at Shorewood City Hall. ADOPTED by the Shorewood City Council on this 8th day of March, 2004. WOODY LOVE, MAYOR ATTEST: CRAIG DAWSON, CITY ADMINISTRATOR/CLERK CITY...OF s H oRE~~o oD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhallQci.shorewood.mn.us MEMORANDUM _ TO: Mayor aizd City Council Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: March3, 2004 RE: Accept Proposal for Mold Analysis -City Hall As part of the City Hall Space Needs Analysis, it has been recommended that an independent testing firm be brought in to perform an analysis to help analyze and quantify mold within the City Hall structure: Council may recall that due to high groundwater conditions, many of the basement areas remain damp through portions of the year. Mold is evident in many of these spaces. After considerable discussion amongst Staff, it was recommended that proposals be solicited from firms that test for mold, but do not perform mold remediation. Proposals were requested from two such firms: Braun Intertec, and the Institute for Environmental Assessment (IEA). IEA submitted their proposal immediately upon request (refer to attachment 1). After several inquiries to Braun Intertec and a two month wait for return of a proposal, a response has not been received. Representatives from IEA visited City Hall, interviewed Staff and retunzed a proposal promptly. In addition, it is well known that costs for mold analysis can be_very substantial. The proposal provided by IEA appeared to be very conservative and within the expected budgetary numbers for this type of analysis. Staff is recommending that the proposal from IEA be accepted. IEA's proposal will take samples within City Hall, identify the type of mold, and perform and provide a snapshot analysis as to the migration of the mold from the basement to the upper floor. Costs for the proposal are $2,000. Recommendation Staff is recommending approval of a motion that accepts the proposal to perform a mold analysis for City Hall, by the Institute for Environmental Assessment. aPaa~ PRINTED ON RECYCLED PAPER #3G INSTITUTE FOR ENVIRONMENTAL ASSESSMENT Cost Proposal Indoor Air Quality Assessment Proposal Date: January 19, 2004 ~~ i4 2 ~ ~~~~~ Clienf Information Building Information Contact: Larry Brown Building Name(s): Shorewood City Hall Company: City of Shorewood Area: Lower Level Address: 5755 Country Club Road Additional Information: Shorewood, MN 55331 Visible fungal growth was observed on the sheetrock Telephone No.: 952-474-3236 along the north wall of the east storage room. Fax No.: 952-474-0128 Project Title: Fungal Evaluation Scope of Work: The specific scope of work for this project includes: • Visual evaluation of the building, concentrating on the exterior walls in the basement ]evel of the City Hall Building. Moisture meter readifigs will also be collected to document current levels. • Collection of a bulk/tease tape sample from the visible fungal growth on the sheetrock in the east storage room to identify and document the contamination. ® Collection of four fungal air samples: - Two samples in the basement level, one in each of the storage rooms - One sample on the main level (office area) - One sample outdoors as a comparison. • Collection of three dust microvac samples: - One sample from the water staining on the exterior block wall in the west storage room of the basement to determine if fungal growth is occurring on this surface. - One from the carpet top near the stairway to determine if any migration of fungal spores from the basement has occurred. - One from the carpet top in the main office area away from the stairway to the lower level to assess the remainder of the office space. • Pressure differential from the lower level compared to the main level will be measured visually with air current tubes. • Upon receipt of the sample results, a final report will be developed that will include observations, results, findings, conclusions, and recommendations, if necessary. Project Cost The costs associated with the above project arP in the range of $1,800.00 to $2,000.00. TlFese ewsts include navel expenses, i.e. mileage, travel time, etc. which are billed on a direct basis (please see the attached Compensation Schedule). Fees for investigative work outside the above scope of work will be additional. Please refer to the attached Compensation Schedule for estimation of additional costs. IEA will get approval before proceeding with additional work. Monthly invoices for services conducted during that billing period will be rovided until project completion ( artial billing). ' Proposal Terms Terms of payment for services are net within 30 days after invoicing, with interest added to unpaid balances. Please review the attached General Conditions. Authorization to Proceed We appreciate the opportunity to present this cost proposal. Please sign and return one copy to Sharon Anstett at IEA, 9201 West Broadway, Brooklyn Park, MN 55445 or fax to (763 315-7920 as authorization to proceed, retaining one copy for your records. We will begin the implementation stages of the project upon receipt of your authorization to proceed. I have carefully reviewed the above cost proposal and attached General Conditions, and authorize the Institute for Environmental Assessment (IEA) to proceed according to aforementioned cost proposal and General Conditions. Client Consultant Larry Brown Brian Cavallin City of Shorewood Institute for Environmental Assessment 5755 Country Club Road 9201 West Broadway, #600 Shorewood, MN 55331 Brooklyn Park, MN 55445 / /9 Authorized Signature Date Authorized Signature Date `Tim Froe~ Senior Project Manager /~ 'f ~/ 4`l'/U~ Authorized Sign re Date ^ Client Coy ^ Consultant Co y sda:090902 General Conditions Tire word "Consultant" refers to the Institute for Environmental Assessment, the company with which Owrrer is contracting. "Owner" is our client. Tire Agreement with you, the client, is comprised of this Agreement and accompanying written proposal. I. Scone of Work Consultant will fiirnish and perform the professional services specified in Consultant's proposal (the "Proposal"). If any portion of the proposal is inconsistent with this Agreement, this Agreement shall control: Consultant's obligation to perform the Services shall terminate upon delivery of a final report within 45 days of project completion. In addition to the Proposal, Consultant and Owner agree as follows: A. Right of Access Unless otherwise agreed in writing, Owner will furnish Consultant with right-of-access to the Site and accurate information necessary to conduct the Services, as requested by Consultant. B. Confidential & Proprietary Information The Consultant and Owner agree not to disclose to others or use any confidential or proprietary information or trade secrets of the other, which may b ecome k nown t o each p rior t o, during or after the performance of this Agreement without the prior written consent of the other. "Confidential or propriety information" and "trade secrets" shall mean any information about the other which is neither publicly known nor legally accessible to the other parties from third parties. Prior to the disclosure of any such confidential or proprietary information or trade secrets, each shall obtain the written approval of the other. Neither Owner nor Consultant shall use the specification or other materials produced under this Agreement for any purpose beyond the scope of this project, without prior written agreement of the other. C. General Consultant wan'ants that the Services it performs under this Agreement will be performed with the care and skill ordinarily exercised by reputable members of its profession practicing under similar conditions during the period of this Agreement and in the same or similar locality. ?. Pavment for Services A. Fee Schedule & Maximum Costs The fee schedule in the Proposal specifies the amounts due to Consultant from Owner for its Services perforned under this Agreement. B. Schedule of Pavment Invoices will be submitted to Owner once a month for services performed during the prior month. Payment to Consultant is due upon presentation to Owner, a nd p ast due a fter t hirty (30) days of receipt of the invoice, in which case a service collection fee of 1.5% monthly shalt be added to the invoice, unless specifically arranged otherwise in writing. Owner reserves the right to question any item on any invoice and Consultant agrees, upon Owner's request, to supply such documentation as is necessary to reasonably justify such invoice amount to Owner's satisfaction. In the event Owner requests Consultant to participate on behalf of Owner irr litigation regarding the subject matter of this Agreement, Owner agrees to pay all of Consultant's expenses arising therefrom at the prevailing rate for Consultant's time plus out-of- pocket costs and expenses, including reasonable attorney fees incurred by Consultant in conjunction with the participation. 3. Indemnity & Insurance A. Indemnity Consultant shall indemnify and hold harmless Owner against losses, damages and claims, demands, actions, costs (including reasonable attorney fees), and fines of any kind resulting from any breach of this Agreement by Consultant, its employees, agents, subcontractors or• licensees, of their obligation under this Agreement, or from any negligence or misconduct by Consultant, its employees, agents, subcontractors or licensees, but only for the proportion of damages which is equal to Consultant's proportion of the total fault which directly caused the damages. Owner shall indemnify and hold harmless Consultant against losses, damages and claims, demands, actions, costs (including reasonable attorney fees), and tines of any kind resulting from any breach of this Agreement by Owner, its employees, agents, subcontractors or licensees, of their obligation under this Agreement, or from any negligence or misconduct by Owner, its employees, agents, subcontractors or licensees, but only for the proportion of damages which is equal to Owner's proportion of the total fault which directly caused the damages. B. Insurance (1) Insurance Provided Consultant. Consultant carries coverage and limits of liability insurance for our own negligence as follows: (a) Workers Compensation with statutory benefits. (b) Employers' Liability with a minimum policy limit of $1,000,000.00. (c) Comprehensive General Liability with the following coverage: I. Bodily Injury $1,000,000.00 each occurrence. II. Property Damage $1,000,000.00 each occurrence. III. Personal Injury $1,000,000.00 each occurrence. (d) Automobile insurance covering all owned, non- owned or hired automobiles used in connection with the Work covering bodily injury and property damage with a minimum combined occurrence limit of $1,000,000.00 (e) Excess Liability with $4,000,000.00 limit in excess of primary insurance. (f) Physical Loss insurance sufficient to cover loss or damage to Consultant's owned or leased equipment. (g) Professional Liability (claims made) with the following coverage: • $3,000,000.00 general aggregate • $3,000,000.00 each occurrence General Conditions (Cont'd.) (2) Consultant requires all Owners, Subcontractors and Agents to provide Certificate(s) of Insurance signed by the insurer for premise liability, general liability, auto and workers comp. equal or greater than those limits can•ied by the Consultant. 4. (3) Consultant shall promptly deliver to Owner, upon request, certificate(s) of insurance signed by the insurer for the policies described itt (3)(B) above, or certified copies of such insurance policies indicating the existence of such coverage. Limitations on Liability The obligations of the Owner under this Agreement do not constitute personal obligations of Owner or its directors, officers or agents. Consultant will look solely to O wner's assets for satisfaction of any liability in respect of this Agreement and will not seek recourse against the directors, officers or agents of Owner or any of their personal assets for such satisfaction, unless there is a written agreement which makes an individual personally liable, executed by that individual. The provisions of this Paragraph 4 are not intended to relieve O weer from t he p erformance o f t is obligations under this Agreement, but only to limit personal liability in the case of recovery o f j udgement. T hey d o n of 1 imit Consultant's rights to obtain injunctive relief and specific performance or to maintain any other action not involving the personal liability of Owner or its directors, officers or agents. In any event, the financial liability of the Consultant for any alleged b reach o f t his C ontraet, o r f or a ny tort committed in performance of this contract, shall not exceed the total contract amount due to Consultant as payment to it for services performed under this Contract. 5. Assignment This Agreement shall not be assigned by Consultant without prior written consent of the Owner. 6. Authorities for Action Owner designates a responsible employee for administration and coordination of the work. C onsultant d esignates a responsible employee to act on its behalf in any matter under this Agreement. Either party may designate in writing one or more persons to act o n i is b ehalf i n a ny m anner u nder t his Agreement, provided notice is given according to the provisions set forth in Paragraph 8 below. 7. Independent Contractor It is specifically understood and agreed that at all times pertinent to this Agreement, Consultant shall be an independent Contractor and shall not be considered an employee of the Owner. 8. Notices Any notice under this Agreement shall be in writing and shall be deemed to be properly given when delivered to an officer of Owner or C onsultant o r u pop r eceipt b y the o they party, when mailed by registered or certified mail, postage prepaid, return receipt requested. Either party shall have the right to designate by notice, in the manner set forth above, a different address to which notices are to be mailed. 9. Applicable Law This Agreement shall be governed by and construed under the laws of the State of Minnesota. 10. Extent of Agreement This Agreement represents the entire Agreement between Owner and Consultant, and supersedes all prior obligations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument, dated and executed by both Owner and Consultant. I1. Termination This Agreement may be terminated for proper cause by either party for any reason upon thirty (30) d ays written notice to the other party. Upon termination, Consultant will deliver to Owner or its designee all records, documents or materials in its possession or control of Consultant which relate to the Project and for which payment has been received. If Services have been prepared for, or performed, for which payment has not been received as of the date of termination, Owner shall be entitled to purchase the products of those Services, such as records, materials and documents, for the consideration due therefore under this Agreement. If Owner does not purchase the products of these Services, Owner remains liable to Consultant for any incurred but unpaid charges for Services performed. 12. Warranty for Cleaning of Commercial Heating, Ventilating, and Air Conditioning Systems (If Applicable to Project) Services to be performed by HVAC cleaning contractor shall be substantially in accordance with the general specifications for the cleaning of commercial heating, ventilating, and air conditioning systems published by the National Air Duct Cleaners Association. Consultant makes no warranties or representation regarding, nor accepts any responsibility for fungi, contaminated dust, debris and other unwanted materials or substances (collectively, "Microbial Contamination") that may grow or amplify throughout any heating, ventilating, or air conditioning system ("HVAC"), subsequent to the performance o f H VAC c leaning c ontt•actor. IEA expressly states that HVAC systems inherently and continually collect and distribute indoor pollutants, and IEA's services hereunder shall not be in any manner deemed to prevent the future collection, distribution, growth, or amplification subsequent to the performance of HVAC cleaning contractor. IEA further disclaims any liability or responsibility for any indoor air pollution which may exist at the time of the performance of HVAC Cleaning Contractor's services hereunder or which may subsequently exist as a result of the future collection, distribution, growth, or amplification of Microbial Contamination in the HVAC systems or otherwise. The foregoing warranty is the sole and exclusive warranty provided by I EA and is in lieu of any and all other warranties, including but not limited to any warranty of merchantability or fitness for a particular purpose. ACCEPTANCE Or PF.OPOSAL: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature: ` Cli nt ~--~ -.. Signature: ~. ~~ `'Z"> '~ Consultant INST~ INDOOR AIR QUALITY COMPENSATION FEE SCHEDULE ~~Envutomt~t~nv- ASSESSMENT IEA provides consulting services on a time-and-materials basis. In the event of a specific project, a project cost estimate will be provided, when possible, based on the following rate schedule. • Work performed after 40 hours a week, weekends and national holidays will be billed at time and one-half. • Equipment or materials purchased at the client's request will be billed at cost plus 15%. • Mileage is billed at $.50 per mile. Travel time will be billed at half rate for trips in excess of one hour. IEA's indoor air quality services will be billed at the following rates: Hourly Rates ^ Division Director $99.50 ^ Certified Industrial H ienist $99.50 ^ Professional Mechanical En ineer $97.50 ^ Senior Project Manager $80.00 ^ Project Mana er $72.00 ^ Senior Engineering Technician $77.00 ^ En ineerin Technician $66.00 ^ Senior Air uali Investi ator $69.00 ^ Air Quality Investigator $66.00 ^ Air Qualit Technician $61.00 ^ Clerical Su ort $40.00 Laborator Anal sis Yer dam le ^ Bioaerosols (fun i $60 ^ Microvac bulk dust fungal analysis (dilution method) $60-$75 ^ Rodac fun al contact $60 ^ Bulk fun al analysis (dilution method $60-$75 ^ Tease tape sample analysis $45 ^ Microbial volatile or anic com ounds $290 ^ Volatile organic compounds** $50-$200 ^ Formaldeh de** $100-$200 ^ Nuisance dust (total & respirable) $40 NOTE: Delivery costs are billed on a direct basis L ui ment Use hates Yer lla ^ Foxboro Miran IR analyzer $250 ^ TSI Q-Trak (carbon dioxide, carbon monoxide, temperature, relative humidity) $100 ^ Photo Ionization Detector (PID) $100 ^ Andersen Sam ler bioaerosols) $50 ^ Balometer $50 ^ Air flow meter and micromanometer $50 ^ Noise level meter/dosimeter $50 ^ Particle counter $50 ^ Pressure differential meter $25 ^ Low flow pumps $25 ^ Moisture Meter $10 ^ Hygrometer $10 ^ Volta e/current meter $10 NOTE: eauioment charges include costs associated with calibration and maintenance Outside Consulting Services (Hourly Rates) ^ Legal Consultant $175 ^ Occu ational Health Physician $125 - $175 ^ Toxicologist $90 - $125 ^ Epidemiolo ist $90 - $125 Emergency services and rates for services after hours, on weekends or under extenuating circumstances will require an increased labor rate one and one-half times the above rates. Travel and other expenses will be billed on a direct basis. *Analysis for other compounds, alternate analytical and sampling methods, and rush analysis, may affect per unit costs. **Varies depending on method of analysis and/or number of compounds. Effective May 21, 2002 CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, FEBRUARY 17, 2004 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER Chair Bailey called the meeting to order at 7:08 P.M. Roll Call Present: Chair Bailey; Commissioners Borkon, Gagne, Packard, and Pisula; Council Liaison Turgeon and Planning Director Nielsen Absent: Commissioners Conley and Woodruff APPROVAL OF 1VIINUTES • February 3, 2004 Gagne moved, Borkon seconded, Approving the February 3, 2004, Planning Commission Meeting Minutes as presented. Motion passed 510. 1. BOSWORTH P.U.D.(referred by City Council from 26 January 2004 meeting} Applicant: Dr. Kelly Bosworth Location: 6120 and 6140 Lake Linden Drive Chair Bailey explained this item had been referred back to the Planning Commission at the direction of Council at the January 26, 2004, Regular City Council Meeting for further consideration and discussion. He also noted the presence of Dr. Kelly Bosworth at this meeting. Director Nielsen reviewed the purposes of a Planned Unit Development (P.U.D.) from a zoning perspective and noted it allowed the City to utilize a negotiating tool with developers to provide flexibility to the developers and more localized control for the City. He noted the applicant's request met a number of the purposes set forth by the P.U.D. guidelines, and shared the areas where the City would be gaining additional control of the property. He also explained the applicant had proposed two additional uses not found in the City's zoning code regarding the Residential-Commercial (R-C) district. Director Nielsen went on to explain the first use, daycare, seemed appropriate for the R-C district, and stated the Planning Commission had noted its appropriateness in earlier Study Session discussions. The second use of a "day spa" was a bit more remote in terms of definition. He stated a definition of "medical spa" had been found and shared with the Commission, but noted certain elements of the definition needed clarification from the applicant. Director Nielsen stated the definition and traffic to be issues of potential concern, but noted both could be dealt with effectively through a contract agreement with the applicant. The Commission indicated consensus for a Planned Unit Development approach without the need for a Conditional Use Permit as had been requested by the applicant previously, as the current proposed site plans provided uses that would be appropriate to the R-C district. The Commission complimented Dr. Bosworth on his revised site plans, noting many issues had been resolved since prior submissions. In response to Chair Bailey's question, Dr. Bosworth stated he wanted to broaden the number of uses on his property to enhance the marketability of the site in the future. He further noted the character, size, and location of the building on the site would be proposed as a "rnedi-spa. Director Nielsen stated there were other municipalities with zoning ordinances related to "day spas," and stated it was not uncommon to PLANNING COMMISSION MEETING MINUTES February 17.2004 Page 2 of 3 have personal services, such as hair stylists, manicurists, and tanning, in higher intensity use districts. He also statedlanguage could be utilized to make the use compatible with the site specifications. Discussion" ensued by the.: Commission with regard to potential issues of concern. Various Commissioners expressed concern for additional traffic associated with the site with the proposed uses, and also noted additional clarity needed to be provided regarding a definition of "day spa." Commissioner Gagne stated he believed traffic had always been a concern in that area, and while the potential existed for a reduction in traffic due to the County Road 19 Intersection project, traffic would most likely continue to be a concern into the future due to the number of people in the entire area. Dr. Bosworth stated his vision for the site included a medical and dental campus rather than a daycare facility, but wanted to keep all options available in the event the property should ever need to be marketed differently. The Commission indicated consensus for Staff to prepare language defining the term "day spa" and suggesting criteria for incorporation of this teen into a Planned Unit Development district. STUDY SESSION DISCUSS R-C DISTRICT AMENDMENTS Director Nielsen shared information regarding daycare facilities for inclusion in the R-C district guidelines. He noted most of the "use" issues were governed by State law. He stated he would report back at the March 16, Planning Commission Meeting regarding information associated with traffic patterns and site parameters for daycare facilities. 3. SIGNS -LIGHTING Director Nielsen stated he would report back at the March 16, Planning Commission Meeting with a draft amendment to the R-C district including certain signage issues related to lighted signs and appropriate size of signs for sites in the district. 4. MATTERS FROM THE FLOOR `I'1~cre ~~rcrc ~7a al~atters {ror;~ the Eloc~r press-rated this e~~et~in~. 5. DRAFT NEXT MEETING AGENDA Director Nielsen stated there would be a Public Hearings related to amendments to Conditional Use Permit for multiple signage, and a bluff setback variance, as well as more information on the Bosworth P.U.D. slated for the March 9, 2004, Planning Commission Meeting Agenda. This meeting would be held at the SouthShore Senior Community Center beginning at 7:00 P.M. 6. REPORTS • Liaison to Council Chair Bailey reported on matters considered and actions taken at the February 9, 2004, Regular City Council Meeting (as detailed in the minutes of that meeting). PLANNING COMMISSION MEETING MINUTES February 17.2004 Page 3 of 3 • SLUC Director Nielsen requested Commissioners interested in attending the February 25, 2004, Sensible Land Use Coalition Meeting on "Co~agestion: A New Way of Life? " to be held at the DoubleTree Park Place in St. Louis Park, Minnesota, notify him as soon as possible. • Other Commissioner Pisula reported he had regretfully had to resign his position as Planning Commissioner due to a change of workplace. Chair Bailey stated the Commission would greatly miss his presence on the Commission and thanked him for his time and talents shared. 7. ADJOi:~FtNMENT Gagne moved, Pisula seconded, Adjourning the Planning Commission Meeting of February 17, 2004, at 8:53 P.M. Motion passed 5/0. Respectfully Submitted, Sally Keefe Recording Secretary MEMORANDUM TO: FROM: DATE: RE ~I'7CY ®~ SHOREti~OOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952} 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us Planning Commission, Mayor and City Council Brad Nielsen 28 January 2004 Verdorn, Daryl, -Minor Subdivision FILE NO.: 405(03.33) BACKGROUND Daryl and Carol Verdorn own the property at 28210 Woodside Road (see Site Location map -Exhibit A, attached). The Verdorns propose to split off the southerly I 1 feet of their lot and convey it to their son, Jim, who owns the property immediately south at 28220 Woodside Road. The proposed division and combination is illustrated on Exhibit B, attached. The northerly parcel contains 113,943 square feet and is occupied by asingle-.family residence. The southerly parcel is substandard for the R-1A/S, Single-family Residential/Shoreland zoning district, containing only 21,636 square feet. It is also occupied by asingle-family residence. Both lots are accessed by a private road that extends off of Woodside Road. The strip of land to be conveyed contains approximately 7004 square feet, which will bring the southerly lot to 28,640 square feet. It is the intent of the parties to bring the smaller lot up to at least 70 percent of the R-1 A/S lot area requirement that makes a lot buildable. They hope to avoid having to obtain a variance in the event they demolish the smaller house and rebuild. ~.r~ PRINTED ON RECYCLED PAPER #S. A. Memorandum Re: Verdorn -Minor Subdivision/Combination 28 January 2004 ANALYSIS/RECOMMENDATION While it is understandable that the property owners wish to increase the size of the smaller lot to avoid future variances, gerrymandering of lot lines simply to achieve area is not recommended. Shorewood's Comprehensive Plan specifically mentions gerrymanderedlot lines and "flag lots" as problems to avoid in the subdivision of lots. To approve a subdivision as proposed by the applicant would run contrary to and defeat the policies adopted in the Comprehensive Plan. Although the 11-foot. strip adds a little width to the smaller lot, the easterly 390 feet of the strip does nothing to increase the buildability of the lot. A different alternative exists that accomplishes what the applicants- are seeking.. Exhibit C simply pivots the property line from the northeast corner of the smaller lot,. making it more perpendicular to the shoreline, resulting in better lot design. The owner of the larger parcel has expressed an unwillingness to adjust the lot line in this fashion because it reduces the length of shoreline for the larger lot. It may be worth mentioning that the two lots as shown on Exhibit C would be among the widest lots on the Shorewood portion of Smithtown Bay. These issues were discussed by the Planning Commission at its 6 January 2004 meeting; at which time staff was directed to prepare findings denying the application as presented. Cc: Craig Dawson Tim Keane Larry Brown -Daryl and Carol Verdorn Michael Sharratt -2- -T m m~?o r` 0 w w. ma a~ a f .~., ,.,'S~ab'MOH ..,._ ~.I 'av ~~~~__ o~ oLL 0 W Z ~O 0 ~z~ ° W Z ° Z N ftIOGE ~~ .,,.-HON1 PROS PO/~ _ 'I 1 I o It a ~~~~ ~ lo~ . ~' `y ~ .t ~N ~_ v~ ~Q ~^ o ~. ''~ ~~ `h ,: a4 2~ O r't ~~ ~L 1 \°4. 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'A~ .lt1y~~~~~,,,,, ~~~ ~~ 1 ~ ~~ot °`'s '`~`• C ~ ~ 1 .~~, : ~ ~ ` ~ ~- IhTI '. t ~ \' N ~~~~- "~ • °C d' ~ i s, J ; "~ J I _~~ u CY b y ~ L ~` N _ ll 1® O W Z Z_ d 3 O 1~ ~• ~~~ d ~. ~~ ~~. ~E~~ ~~N 1 >, ~ €~ ~. ~~ a~ ~~ ~~ v a i ~~ ~y~} ~ s~ ~L a ~"• Z ~g( ~g+p~tl S~ ' ~ 2» g o~~~s W ~~ Exhibit C desltt n~ gcompany October 8, 2003 Zoning/Subdivision Application 28210 Woodside Road, Shorewood PIN: 31-117-23-31-0027 Reg. Land Survey No. 1099 28220 Woodside Road P1 N: 31-117-23-31-0012 Reg. Land Survey No. 740 The Verdoorn families request to divide a portion of this lot in order "to permit the adding of a parcel of land to an abutting lot so that no additional lots are created and all new lots conform to the Zoning Code minimum lot size standards." Section 1202.08 The Verdoorn families own both parcels at 28210 Woodside Road and 28220 Woodside Road. There are currently existing structures on each lot. The Owner is requesting a portion of 28210 Woodside Road be subdivided and added to 28220 Woodside Road so that 28220 Woodside Road conforms to the City of Shorewood minimum lot standards. They are requesting that 6,094 square feet from the southerly portion of 28210 Woodside Road, a tract 11 feet by 554 feet, be added to 28220 Woodside Road as shown on the attached survey. With the approval of this subdivision, 28220 Woodside Road would have an area of 28,179 square feet, bringing it to 70.4% of the minimum lot size standards, as required for previously permitted lots of record. The lot at 28210 Woodside Road would be 108,199 square feet and remain well above the minimum lot size standard after the subdivision rid ~°emain in full zoning code conformance. Both parcels will also exceed minimum Lakeshore requirements. The proposed legal descriptions pending City subdivision concept approval. -.__ 464 Second Street Suite 100 Excelsior, MN 55331 Phone: 952.470.9750 Fax: 952.470.8407 PLANNING COMMISSION MEETING MINUTES January 6, 2004 Page 5 of 6 With regard to the proximity of the buildings, afive-foot "jog" in the building would enhance the aesthetics of the project as well as meeting separation issues between retaining walls and spacing of units. Regarding parking spaces, he noted there were actually 17 spaces planned rather than three as shown on the plans submitted. Efforts were still being discussed regarding the extension of the watermain to the site. With regard to the retaining walls, he explained there was a strategic system of support beneath the modular block structure that included landscape fabric carefully knit together. He further stated the slope and Iow maintenance groundcover would be utilized, and further consideration given to the kinds of fence posts placed along the retaining wall to avoid damaging the landscape fabric. Mr. Anderson stated he did not agree with Engineer Brown's concern regarding the proximity of the pond to the closest units and low floor elevations. He stated a culvert was also planned between these units that would avert runoff to a Swale should the ponding efforts fail. Seeing no other persons present wishing to address this issue, Chair Bailey closed the Public Hearing at 9:28 P.M. Various Commissioners questioned the timing and remediation of the soil contamination and its impact to the basement construction. Mr. Anderson, in response to these questions, explained remediation of the soil would be based on the MPCA's directives; however, no remediation or construction could take place until the soil was frost-free. He anticipated atwo-month cleanup period would begin April 1 of this year. Brian Haiju, the applicant, stated he had been building on sites similar to this one for the past 20 years. He noted Shorewood was notorious for having springs present on construction sites in unique locations, and if built correctly wet basements were avoided. He stated he had not experienced any in the past due to corrective efforts made on his company's behalf. Chair Bailey noted, should this matter be recommended for approval, it would become part of the January 26, 2004, Regular City Council Meeting Agenda. Woodruff moved, Gagne seconded, Recommending Approval of the Barrington P.U.D. Revised Development Stage Plans, subject to Staff Recommendations for Brian Harju, Capestone Builders, 20755 and 20775 Manor Road. Motion passed 5/0. 3. MINOR SUBDIVISION/COMBINATION Applicant: D.R. Verdoorn (Rep. By Sharratt Design & Co.) Location: 28210 and 28220 Woodside Road Director Nielsen explained Darryl Verdoorn, represented by Mike Sharratt of Sharratt Design and Company, owned the property at 28210 and 28220 Woodside Road, that was accessed by a private roadway. He went on to explain the property at 28220 Woodside Road was considered a substandard lot for the RlA zoning district guidelines. He stated the existing home on that lot did not conform to the building setback for the lot. Since the family was considering making irnprovernents to that property, eleven feet had been added to the Iot that would bring the lot to the 70% requirement for building standards within the district. Director Nielsen noted this additional footage would not bring the square footage to 40,000 but did make it technically buildable by meeting the 70% requirement. He also explained the applicant was concerned for the proximity of the lots lines to the existing home on the northerly lot, and also for decreased lakefront footage. Director Nielsen then reviewed a number of options suggested to the applicant to avoid the odd configuration the conveyance would create. PLANNING COMMISSION MEETING MINUTES January 6, 2004 Page 6 of 6 Chair Bailey stated if the City were to adopt an alternate proposal then the Iot designs should be more in keeping with the Zoning Code. Mike Sharratt, 5590 Woodside Lane, and representing the Verdoorns, stated the owner was interested in protecting his asset, and the Il feet was the amount agreeable for conveyance regardless of options presented by Staff. He stated formal plans had not yet been made to remodel or rebuild, however, the intent of the planning was to treat the southerly house as a modest home, similar to a carriage house in character and size. A brief discussion ensued by the Commission regarding options shared by Director Nielsen with regard to potential configurations for the lots and land to be conveyed. Gagne moved, White seconded, Recommending Denial of the Request and Directing Staff to Prepare Findings of Fact Denying the Request for a Minor Subdivision/Combination for D.R. Verdoorn (R.ep. By Sharratt Design & Co.), 28210 and 28220 Woodside Road. Motion passed 5/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. DRAFT NEXT MEETING AGENDA Director Nielsen explained the next Planning Commission Meeting would be a Study Session Format to be held on 3anuary 20, 2004. Commissioners were requested to bring items to be slated for development of the 2004 Work Plan as part of the Agenda for that meeting. 6. REPORTS • Liaison to Council • SLUC • Other Commissioner Packard reported on the December $, 2003, Regular City Council Meeting (as detailed in the minutes of that meeting). No other reports were given. 7. ADJOURNiVTENT Woodruff moved, White seconded, Adjourning the Planning Commission Meeting of January 6, 2004, at 9:52 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED Sally Keefe Recording Secretary PLANNING COMMISSION MEETING MINUTES February 3, 2004 Page 3 of 5 Commissioner Gagne stated it would seem that to split the lot would make each lot smaller than those currently existing in the neighborhood. Commissioner Woodruff agreed. Commissioner Conley stated he was having difficulty understanding the hardship in this case. He questioned Mr. Marco as to the positive implications with development of the property. Mr. Marco stated the issues of drainage affecting his basement qualified as a hardship, as well as the quality of assessment his property would receive in the future. Commissioner Conley explained the applicant's basement could be elevated to ameliorate the drainage issues with the basement, and assessments would not change. Commissioner Borkon stated, despite her usual stance on variance requests, she could not find any substantiation for granting this variance. Chair Bailey agreed, noting he did not believe any of the necessary criteria had been met in this case. He went on to explain others in the area had dealt with drainage issues as well, and the house could be altered to avoid dealing with these issues in the future. Reasonable use could be maintained; a previous owner had caused the problem with drainage related to the walkout style home. He also noted the proposed plans for construction would not yield homes in the style and character of the rest of the neighborhood, and it did not make sense to split the lot. Borkon moved, Gagne seconded, Recommending the Request for Lot Size Variance for a Minor Subdivision be denied, based on Staff Recommendations. Motion passed 5/0. Mr. Marso stated he knew his chances for getting approval on the request was a long shot, however, he requested any analysis be given to the applicant prior to this stage of the planning process. He also noted it was imperative the Commission listen to applicants in entirety despite the time constraints noted as part of the Agenda. Chair Bailey closed the Public Hearing at 7:56 P.M. 2. FINDINGS OF FACT -MINOR SUBDIVISION/COMBINATION Applicant: D.R. Verdorn (Rep. By Sharratt Design & Co.) Location: 28210 and 28220 Woodside Road Chair Bailey opened the Public Hearing at 7:57 P.M. Director Nielsen briefly reviewed the case for the Commission noting the Planning Commission discussed these issues at the January 6, 2004 meeting, at which time Staff was directed to prepare findings denying the application as presented. He went on to briefly review the history of the case noting Daryl and Carol Verdorn, owned the property at 28210 Woodside Road. The Verdorns proposed splitting off the southerly 11 feet of their lot and conveying it to their son, Jim, who owned the property immediately south at 28220 Woodside Road. He went on to explain the northerly parcel contained 113,943 square feet and was occupied by asingle-family residence. The southerly parcel was substandard for the R-lA/S, Single-family Residential/Shoreland zoning district, containing only 21,636 square feet, and was occupied by asingle-family residence. Access to both lots was gained by a private road that extended off of Woodside Road. The strip of land to be conveyed contained approximately 7004 square feet, which would bring the southerly lot to 28,640 square feet. He noted it was the intent of the parties to bring the smaller lot up to at least 70 percent of the R-lA/S lot area requirement that would make a lot buildable. The applicants hoped to avoid having to obtain a variance in the event they would demolish the smaller house and rebuild on the site. PLANNING COMMISSION MEETING MINUTES February 3, 2004 Page 4 of 5 Director Nielsen went on to explain that while it was understandable the property owners wished to increase the size of the smaller lot to avoid future variances, gerrymandering of lot lines simply to achieve area was not recommended. Shorewood's Comprehensive Plan specifically mentioned gerrymandered lot lines and "flag lots" as problems to avoid in the subdivision of lots. To approve a subdivision as proposed by the applicant would run contrary to and defeat the policies adopted in the Comprehensive Plan. Although the 11-foot strip added a little width to the smaller lot, the easterly 390 feet of the strip did nothing to increase the "buildability" of the lot. Director Nielsen explained a different alternative existed that accomplished what the applicants were seeking. To simply pivot the property line fiom the northeast corner of the smaller lot, making it more perpendicular to the shoreline, resulted in better lot design. The owner of the larger parcel had expressed an unwillingness to adjust the lot line in this fashion because it reduced the length of shoreline for the larger lot. Director Nielsen also noted the two lots as presented in the alternative form would be among the widest lots on the Shorewood portion of Smithtown Bay. Gagne moved, Woodruff seconded, Adopting the Findings of Fact Denying the Minor Subdivision/Combination for D.R. Verdorn (Rep. By Sharratt Design & Co.), 28210 and 28220 Woodside Road. Motion passed 6/0. Chair Bailey closed the Public Hearing at 8:03 P.M. 3. NOMINATE CHAIR AND CO-CHAIR FOR 2004 Gagne moved, Packard seconded, Nominating Jeff Bailey as Chair and Jim Pisula as Co-Chair of the Planning Commission for the Year 2004. The Commission complimented Chair Bailey and Co-Chair Pisula on a job well done in these positions for the past year. Motion passed 6/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. DRAFT NEXT MEETING AGENDA Director Nielsen stated a Planned Unit Development request and a Study Session including discussion of the Comprehensive Plan, Work Plan, R-C District Amendments, and Signage and Lighting were slated for the February 17, 2004, Planning Commission Meeting Agenda. 6. REPORTS • Liaison to Council Commissioner Gagne reported on matters considered and actions taken at the January 26, 2004, Regular City Council Meeting (as detailed in the minutes of that meeting}. Council Liaison Turgeon agreed to provide reports for the Commission and Council for the month of February. CITY OF SHOREWOOD PLANNING COMMISSION FINDINGS OF FACT REGARDING VERDOORN MINOR SUBDIVISION/COMBINATION WHEREAS, Sharratt Design & Company (Applicant), representing Daryl and Carol Verdoorn -the owners of property located at 28210 Woodside Road (the northerly lot), proposes to subdivide said property in order to convey approximately an 11-foot strip of land to Jaines Verdoorn, the owner of the property at 28220 Woodside Road (the southerly lot); and WHEREAS, the Applicant has requested that the City approve a minor subdivision and combination, allowing the conveyance of the 11-foot strip; and WHEREAS, the application was reviewed by the Plaruling Commission at its regular meeting on 6 January 2004 and, after deliberation, the Planning Commission recommended denial of the requested division and combination; NOW, THEREFORE, BE IT RESOLVED by the P1amling Commission of the City of Shorewood as follows: FINDINGS OF FACT 1. The properties at 28210 (the northerly lot) and 28220 (the southerly lot) Woodside Road are located in an R-lA/S, Single-Family Residential/Shoreland zoning district. 2. The Shorewood Zoning Code requires that lots in an R-lA/S zoning district be at least 40,000 square feet in area and 120 feet wide at the front building setback line. 3. The northerly lot contains 113,943 square feet of area and is occupied by asingle-family residential dwelling. 4. The southerly lot is also occupied by asingle-family residence and contains 21,636 square feet of area, which does not confornl to the minimum size requirements of the Shorewood Zoning Code. 5. The applicant has expressed the owner's intent to reconfigure the lot in order to rebuild the home on the southerly lot. 6. The applicant proposes to convey approximately 7004 square feet from the northerly lot to the southerly lot. 7. The lot configuration proposed by the applicant does not comply with the width requirements of the R-lA/S zoning district. CONCLUSIONS 1. The Shorewood Subdivision Ordinance recognizes the Shorewood Comprehensive Plan as the policy guide for the regulation of land use and the development of land. 2. The Comprehensive Plan (para. 4, pg. LU-27) states: "As smaller pieces of land are resubdivided, lot configurations become a problem. Backlot divisions, flag lots and gerrymandered property lines undermine the benefits of building setbacks and disrupt continuity of open spaces. All subdivisions, regardless of size, should adhere to good planning and design principles." 3. The Planning Commmission concludes that the proposed division and combination results in a gerrymandered lot configuration that does not substantially improve the buildability of the southerly lot. 4. The Planning Commission recommends that the Applicant's request for a minor subdivision and combination hereby be denied. ADOPTED BY THE PLANNING COMMISSION OF THE CITY OF SHOREWOOD this 3'~a day of February 2004. RESPECTFULLY SUBMITTED Jeff Bailey, Planning Commission Chair -2- CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator FROM: - Larry Brown, Director of Public WorksG~~o--- DATE: March 3, 2004 RE: Update to Request by Mr. Vanderlinde regarding 5550-5560 Shorewood Lane and the Public Safety Building located at 24100 Smithtown Road This item was rescheduled from the City Council meeting conducted on February 23, 2004, at the request of Mr. Vanderlinde. It should be noted that Staff met again, with Mr. Vanderlinde on March 3ra, 2003. This meeting was to discuss the findings of the original report that was to be presented at February 23rd-meeting (included in this report as Attachment 1). For brevity, the findings will not be repeated here. This memo will update the City Council on the discussion that occurred during this latest meeting. Mr. Vanderlinde has requested that further documentation be provided which states the origin of the 8050 cubic yards that was placed on the riorth slope. Mr. Vanderlinde is concerned that extra material was brought in and disposed of on this site, as a mere convenience to the contractor. Staff stated that Kraus Anderson and Braun Intertec would be contacted to try to find supporting information to document the origin of the materials: In addition, Mr. Vanderlinde requested minutes from the Coordinating Committee's meetings that approved the placement of the fill material. While not trying to speak for Mr. Vanderlinde, it appears that the concern is that the Coordinating Committees gave. a "blanket approval" with little discussion as to the volume of material that was to remain on site. Due to the short timeframe between this meeting and publication of the Council packet, Staff will attempt to find these items for presentation at Monday night's City Council meeting. Staff again inquired if there was a solution that would be acceptable. Mr. Vanderlinde indicated that re-grading of the slope to a gentle slope and a lower height would be acceptable, versus hauling the material off-site. To insure that Mr. Vanderlinde's concerns are properly conveyed to the City Council, Staff suggested that a letter be drafted by Mr. Vanderlinde, restating his concerns and potential resolution prior to Monday's meeting. ~:~ PRINTED ON RECYCLED PAPER ^~' q Mayor and City Council SLM Public Safety Site March 3, 2004 Page 2 of 2 If the City Council considers re-grading of the slopes for this area, it should be noted that additional trees would have to be removed to lengthen the area of the subject slopes. In addition, Staff would also request that the City Council provide direction to Staff as to any public process that would be deemed prudent for such a revision to the plan, if any. Cl • "~~: i "~ CITY OF sHOR~~~oo~ . 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX {952) 474-0128 • www.ci.shorewood.mn.us • cityhaliQci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Admiiustrator FROM: Larry Brown, Director of Public Works DATE: February 19, 2004 gE; Report Regarding 5550-5560 Shorewood Lane and the South Lake Minnetonka Public Safety Facility On January 12, 2004, Mr. Vanderlinde, owner of property located at 5550-60 Shorewood Lane, appeared before the City Council voicuzg concern over the excess dirt that was placed on the north side of the Public Safety Building. After consideration by the City Council, the task set before staff was to review drainage for the site, and to insure that the construction of the site portion of the project met standards regarding grading and contract change orders. Drama e The north and east sides of the Public Safety site were reviewed with regard to drainage. While the relief of the slope is dramatic, there remains a swale located on the public safety site to insure that drainage from the slope is directed to the north. This drainage does not impact the back yards of those properties along Shorewood Lane. Drainage from the site is collected in the stormwater basin along the LRT on the northeast quadrant of the Public Works property. This drainage ultimately drains to Tonka Bay. Slopes Of particular concern is the discussion regarding the rate of the slope on the north and east side of the site. It should be noted that the public safety facility was designed and constructed utilizing the consulting engineer brought on board by the project architect. This firm is Anderson Johnson and Associates. After review of this issue, it was determined that it was prudent to bring in an outside source from the project to document/survey the north and east slopes to determine the grade of the slope and the ~:~ PRINTED ON RECYCLED PAPER fl-N~4chrner+{- 1 Mayor and Crty Council SLMPSS Grading February 19, 2004 Page 2 of 2 amount of material in excess from the original grading plan. Since WSB and Associates is the City of Shorewood's consultant for other projects, it was brought onboard to perform this asbuilt survey. Attachment 1 is the plans generated for the site. Shown on the drawing are 3 sets of contours. They include the original ground prior to construction, originally proposed grades, and what is actually constructed. It should be noted that Mr. Vanderlinde met City Engineer, Brown and the surveyors on site the day of the survey to address any questions. • WSB has surveyed the site and determined that the slope meets a 3:1 slope. This meets the City's standards for construction. It should be noted that a 3:1 is accepted without exception, a 2:1 slope is accepted where a Landscape Architect certifies that the slope is adequately stabilized. • WSB has calculated the difference in what was originally proposed and what was built is 8050 cubic yards. This would take approximately 800 dump truck loads to remove. Contract Administration The decision to dispose of the excess material on the North side of the public safety site was made as a change order to the contract by the governing boards of the tenants of the Public Safety Facility. Ultimately, the Shorewood EDA facilitates that decision. Certainly, each municipality has a representative assigned to serve on this committee. The question has been asked if a change order to the contract, such as disposal of the dirt, follows normal operating procedures for such a contract. Staff's response is that change orders to contracts, which impact the looks and function of the project, are routinely conducted without pausing construction for public response. If the change resulted in a use different from the Conditional Use Permit issued, construction would be halted and reconsidered by the Planning Commission and City Council. Such is not the case in this instance. The grading, drainage and conformance to the City's standards for construction have been met. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, JANUARY 12, 2004 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Love called the meeting to order at 7:07 P.M. A. Roll Call Present: Mayor Love; Councilmembers Garfunkel, Lizee, Turgeon, and Zerby; Administrator Dawson; Attorney Keane; and Finance Director Burton Absent: Engineer Brown and Planning Director Nielsen B. Review Agenda Mayor Love reviewed the Agenda for the evening. Administrator Dawson requested Item 9E, Appointment to the Minnetonka Community Education Services (MCES) Board, be added to the Agenda. Lizee moved, Zerby seconded, Approving the Agenda as amended. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, December 8, 2003 Garfunkel moved, Turgeon seconded, Approving the City Council Regular Meeting Minutes of December 8, 2003, as presented. Motion passed 5/0. B, City Council Work Session Minutes, December 8, 2003 Zerby moved, Turgeon seconded, Approving the City Council Work Session Meeting Minutes of December 8, 2003, as presented. Motion passed 5/0. C. City Council Special Meeting Minutes, December 30, 2003 Lizee moved, Garfunkel seconded, Approving the City Council Special Meeting Minutes of December 30, 2003, as presented. Motion passed 5/0. 3, CONSENT AGENDA Garfunkel moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein: A. Approval of the Verified Claims List CITY COUNCIL REGULAR MEETING MINUTES January 12, 2004 Page 2 of 6 B. Adopting RESOLUTION NO. 04-001, "A Resolution Setting the 2004 City Council Regular Meeting Dates for the City of Shorewood:' C. Establishing the Date, Time and Place for the Local Board of Review D. Staffing - No action required E. Adopting RESOLUTION NO. 04-002, "A Resolution Approving a License for Tree Trimming Service." F. Adopting RESOLUTION NO. 04-003, "A Resolution Setting the 2004 License, Permit, Service Charges and Miscellaneous Fees:' G. Approval to Enter Into an Agreement for Recycling Services Motion passed 5/0. 4, MATTERS FROM THE FLOOR Robert Gagne, 24850 Amlee Road, thanked the Council and City Staff for its efforts with the Opt-Out Transit decision making process that enabled the Metro Mobility buses and office space to be moved to Spring Park, Minnesota. He stated it was especially nice that the buses could have indoor storage during the winter months. He went on to explain the decision to "Opt Out" of the Metropolitan Council busing opportunities had allowed for additional monies to be able to extend bus service, routes, and schedules for seniors in the South Lake Minnetonka area. He again thanked the Council stating he was very happy with the end result. Mayor Love thanked Met Council for its negotiation efforts in this matter that worked to meet the needs of South Lake Minnetonka residents. 5. REPORTS AND PRESENTATIONS A. Park Commissioner Appreciation Mayor Love stated it was with great appreciation and pleasure that the City was able to present to Nancy Palesch, and to Scott Bartlett (who was not able to be present this evening), with plaques of appreciation for serving on the City's Park Commission. He noted serving on the Park Commission demonstratecJ. a generosity of volunteer spirit. Ms. Palesch thanked the City for the plaque and the opportunity to serve on the Park Commission. She stated she had enjoyed this opportunity a great deal and was sorry she was not able to fulfill her term. Mayor Love stated the City deeply appreciated the time she spent serving on the Park Commission, and noted the City would forward Mr. Bartlett's plaque to him. 6, PUBLIC HEARING There were no public hearings scheduled for this evening. CITY COUNCIL REGULAR MEETING MINUTES January 12, 2004 Page 3 of 6 ~. PARKS A. Report on Park Commission Meeting Held December 9, 2003 Commissioner Gilbertson reported on matters considered and actions taken at the December 9, 2003, Park Commission Meeting (as detailed in the minutes of that meeting). Councilmember Turgeon questioned whether a vision plan had been presented by the Park Foundation regarding the bricks to be utilized in the Buy-A-Brick Program. She noted people had not yet received letters of thanks and acknowledgement regarding past brick purchases, and wondered if the plans for the program were still moving forward. PLANNING Commissioner Gagne reported on matters considered and actions taken at the January 6, 2004, Planning Commission Meeting (as detailed in the minutes of that meeting). A,. Request by Mr. Vanderlinde regarding 5550-60 Shorewood Lane and Public Safety Building Administrator Dawson explained Mr. Vanderlinde owned property at 5550-5560 Shorewood Lane adjacent to the West Public Safety Facility, and had expressed concern in November of 2003 for certain activities taking place during the construction phase of the Public Safety Facility. He went on to explain Mr. Vanderlinde had requested clarification on certain construction aspects of the facility. These answers had been supplied to Mr. Vanderlinde and a series of meetings and discussions had taken place with staff since November. Mr, Vanderlinde had requested the opportunity to address Council on this matter and was now prepared to do so this evening. Allan Vanderlinde, owner of 5550-5560 Shorewood Lane, stated he had viewed the preconstruction plans for the West Side Facility and had noted minimal impacts to his property. As construction progressed on the site, a large pile of dirt had been placed on the northerly side of the site. On October 10, 2003, he noticed trees were being planted on this pile, and was notified the pile of dirt would remain. He questioned Council on the process utilized in making this decision and wondered how this change in plans was handled as part of the process. He further stated he was concerned as the pile of dirt was approximately 22 feet high and extended 130 feet out from the building. He noted the original plans noted a slope should begin approximately 30 feet from the building and this was not the case currently. Additionally, he stated Director Nielsen had noted a slope of 3:1 should be maintained throughout the City in instances like this one; however, Mr. Vanderlinde had measured it personally, and believed it was in excess of this City standard. Mr. Vanderlinde stated he believed the South Lake Minnetonka Police Department and the Fire District did a great job of providing services to area residents, and he had no issue with those departments. He further stated if a person looked at the building from the south, it was a beautiful view of the building and landscaping on the site; however, if a person looked from the north side of the building to the south, the view was one a massive pile of dirt that was not supposed to be there as part of the originally approved plans. He requested the City provide assistance in this matter and follow the original plan. Mayor Love stated a site visit would be in order with City Staff as the site needed to meet all City standards. He went on to state he was aware of the decision made to leave the dirt on the site as he CITY COUNCIL REGULAR MEETING MINUTES January 12, 2004 Page 4 of 6 served on the EFD and SLMPD governing boards. He questioned whether Mr. Vanderlinde had had positive experiences in working with City Staff on previous site issues. Mr. Vanderlinde responded affirmatively, and despite the issue that remained, he had received answers to his inquiries. He stated it was very frustrating to see the work continue on the site when he had expressed concern earlier in the process. Administrator Dawson stated the City wanted to be certain City standards were applied in this case. He stated there had always been plans to keep excess soil on the site as part of the grading plan; however, there were approximately 2500-3000 additional cubic yards beyond the initial plan. He stated the decision had been made in the fall to move forward with seeding and trees to avoid erosion of materials on site throughout the winter season. Notification to the neighbors was not given as the work needed to be completed quickly due to the onset of winter. He noted the additional landscaping to be an aesthetic improvement from the bare soil, and the City wanted the neighbors to be pleased with the result. To that end, a survey would be needed to verify the slope on the site within the next week or two. Mr. Vanderlinde stated he would like to be present at the time the survey work was being completed. Administrator Dawson stated he would report on this matter at the February 23, 2004, Regular City Council meeting. Councilmember Zerby stated he was quite sympathetic to Mr. Vanderlinde's concerns, as he did not see the actions taken in working on this site as being a "good neighbor." He stated he would like to see the situation rectified and would like to see a compromise for all that would balance the economics of situation with the aesthetics owed to the adjoining neighbors. Councilmember Turgeon stated she would like Engineer Brown to verify the drainage on the site, given that dirt pile was composed mainly of clay. Also, she stated she would like to see the issue remedied as soon as possible. Mayor Love assured Mr. Vanderlinde no special exceptions had been made for the City in this case, and it was imperative for government to meet its own standards. He appreciated Mr. Vanderlinde's willingness to work with City Staff on this matter to work through his concerns. 9, GENERAL/NEW BUSINESS A. Making Appointments to Certain Offices and Positions within the City of Shorewood for the Year 2004 Zerby moved, Turgeon seconded, Adopting RESOLUTION NO. 04-004, "A Resolution Making Appointments to Certain Offices and Positions within the-City of Shorewood for the Year 2004." Motion passed 5/0. B. Making the Lake Minnetonka Conservation District (LMCD) Board Representative Appointment Mayor Love stated it had been a pleasure to interview candidates for representation to the LMCD, the LMCC, and the MCES earlier this evening. He noted he was always very impressed with the Ievel of enthusiasm for volunteering demonstrated as part of interview process with the exceptional candidates. He stated he was deeply appreciative of the willingness of the candidates to volunteer their time and talents on these boards on behalf of the City. He thanked all participants in the interview process. Radisson Inn Road Origin and Destination Study License Plate Survey for the City of Shorewood February 12, 2004 On behalf of area residents who were concerned about the number of vehicles using Radis- son Road instead of TH 7 to make through trips between Christmas Lake Road and Old Market Road and/or Vine Hill road, the City of Shorewood asked WSB and Associates to conduct a survey to document the traffic volumes and pass through trips during the AM and PM peak periods. This was accomplished by perForming a vehicle license plate survey at the intersections of Radisson Road with Christmas Lake Road and Covington Road on Thurs- day, February 12, 2004. The morning survey was conducted between 6:10 and 10:00 AM; the evening was surveyed between 2:30 and 6:20 PM. Analysis Tabulation The enclosed tabulation documents the information gathered for analysis during the survey. The table is divided into three parts under three major headings: ^ The west recording station located at Christmas Lake Road ^ The east station at the intersection of Covington Road and the TH 7 south frontage road ^ Vehicle match Each of the two station headings is broken down into several data columns. The first column is a number that identifies each vehicle passing through the station using consecutive num- bers for the survey. The second column under the east station (Covington Road) indicates the ID numbers of the vehicles that match those that were recorded at the west station (Christmas Lake Road). A similar column is not included under the west station. A vehicle license number was entered in the next column for both stations. Note that these numbers do not have a uniform format as truck and bus license numbers as well as vanity plates, conservation plates, licenses from other states, etc., use a variety of formats that may differ from Minnesota's common three letters and three numerals (or vice versa}. Those plate numbers that were recorded at both stations (presumably through trips) have been shaded as follows: Eastbound vehicles originating at the west station Westbound vehicles originating at the east station An eastbound or westbound direction for each vehicle passing through the stations was en- tered in the next column and the time of day in the next. The east station includes two col- umns indicating by an "X" whether eastbound vehicles passing through the station continued on Covington Road or the TH 7 frontage road, or which of those two roads was the origin for westbound vehicles. Shading as indicated above has been used to highlight the through trips in those two columns. Time of day for each vehicle passing through is indicated in the next column for each station. An "X" in one or the other of the next two columns indicates AM or PM. Comments, either provided by the station observers or those potentially pertinent to the analysis, are noted in the "Remarks" columns for both the east and west stations. -Page 2 An "X" has been placed in one of the three "Match" columns for each vehicle recorded at both stations (through trips) as follows. The "X" entries are red or green corresponding to the direction of the trip as indicated by the shadings on the previous page. ^ The "Possible" match column indicates that even though a match was found, either the elapsed time was sufficiently long enough to presume that a stop was made somewhere in the neighborhood before passing through the second station; or the license numbers, though indicating the possibility of actually being the same, had too many differences to give much certainty to a match. (It should be noted that when several closely spaced ve- hicles are approaching a station, the observer has very little time to read and record each license number. Furthermore, dirty plates are a common problem, particularly at this time of year. There is no opportunity to check what was recorded and accuracy can be com- promised at times. This is further discussed in the discussion of the next column.) Where a possibility of a match has been determined to be particularly remote -even though it has been recorded, a question mark rather than an "X" has been placed in this column. In one case in this survey, the elapsed time between stations was 96 minutes. (Through trips generally took two to four minutes.) It can be assumed that legitimate stops were made within the area for those through trips with long durations. ^ The "Likely" column indicates those matches that are quite probable although there is some discrepancy in the plate number recorded at each station, e.g., it is possible that a transposition has occurred in one of the numbers or, in the case of one observer reading out loud while another records, a misunderstanding occurs such as the letter "A" being heard as the number "8." Office misreading of hurriedly written observation recordings can also occur. ^ The "Exact" column was checked when there were exact matches between plates ob- served at both the east and west stations and no time discrepancies were noted. Summary The following points are summarized from the tabulation: ^ Total AM observations (both directions): 75 at west station 106 at east station ^ Total PM observations: 105 at west station 119 at east station ^ Total pass through trips: 88 Total AM EB: 22 - To Covington Road: 10 - To TH 7 south frontage road: 12 Total PM EB: 22 - To Covington Road: 13 - To TH 7 south frontage road: 9 Total AM W B: 10 - From Covington Road: 6 - From TH 7 south frontage road: 4 Total PM WB: 34 - From Covington Road: 16 ~Page3~ - From TH 7 south frontage road: 18 ^ Total AM EB trips from West Station: 42; Total AM EB through trips: 22 - 52% ^ Total AM EB trips through East Station: 77; Total AM EB through trips: 22 - 29% ^ Total PM EB trips from West Station: 45; Total PM EB through trips: 22 - 49% ^ Total PM EB trips through East Station: 45; Total PM EB throug.h trips: 22 - 49% ^ Total AM WB trips from East Station: 29; Total AM WB through trips: 10 - 34% ^ Total AM WB trips through West Station: 33; Total AM WB through trips: 10 - 30% ^ Total PM WB trips from East Station: 74; Total PM WB through trips: 34 - 46% ^ Total PM WB trips through West Station: 50; Total PM WB through trips: 34 - 68% Conclusions The analysis indicates that there are a relatively large number of through trips on Radisson Road, ranging from 29% to 68%. The latter is associated with the number of westbound through trips at Christmas Lake Road in the PM peak. The largest number of through trips in one direction is 34 westbound trips in the PM peak. Overall, a total of 88 through trips were observed over both peaks out of a total volume of 180 trips passing the westerly station and 225 passing the easterly station. These numbers could be considered higher than what might be expected for traffic using lower level streets to bypass major arterials. The through trips in both directions were somewhat evenly divided between those arriving or departing the split at the Covington Road/TH 7 south frontage road. This finding would tend to lessen the presumption that most of through traffic is related to Minnetonka High School. It could also be said that there is some legitimacy associated with the Covington Road through trips as the use of Radisson Road reduces the distance from TH 7 to the Covington Road intersection with Vine Hill Road. However, it would seem that a better choice of a street for that through traffic would be Old Market Road. '~ '~. ~' ~ ~~-y \ ~, \~\\ \~ ~\~ ,~~~\ ~ , i l CONTOURS AS GRADED .!; 3,~ SLOPES o ~ ~a ADDITIONAL VOLUME ADDED TO ORIGINAL GRADING PLAN 8050 CY ~~ ~ ~ g~ ~ t f~~ ~ ~~ ~ ~~~~ 9 g ~~~n ~ ~~3~ a ~B`?~ ~. 0 0 0 ~~ ~ W~ w ~, o a~ ~ ° m ~. w cn }0. o a I- x ~ ~ ~S~ ~s _~" ~o ~ ~ y~y N R g u C 00 N v PROJECT NUMBER AS BUILT GRADING ~ SHEEP I OF 1 SHEETS M:1f074-9901CadN074•AS BIULT GRADING.dwg -1 ~~ ~~ & Associates, Inc. Memorandum To: Ho~zorable Mayor a~zd City Coac~icil -City of Shorewood Larry Brown, P.E., City Engineer Frof~z: Dave Hutton, P.E. Project Ma~zager Date: March 4, 2004 Re: Radisso~z Road City of Shorewood WSB Project No. 1585-00 cc: Chuck Rickart, WSB & Associates, ~iac. As requested, we have provided an initial review of the issues along Radisson Road between Christmas Lake Road and Old Market Road. This included conducting an origin and destination study for the A.M. and P.M. peak hours, and a site visit to meet with Mr. Dennis Jabs, a concerned resident along the corridor. The site visit and meeting with the property owner at 20915 Radisson Road concluded that the specific concerns for the corridor are: 1) The narrow roadway and curves create safety hazards in certain areas and are very dangerous for the traveling public; and 2) a large volume ofcut-through traffic is using Radisson Road as a short cut for the TH 7 frontage road. A memo summarizing the notes from meeting with Mr. Jabs is attached for your information. The origin and destination study concluded that between 29% and 68% of the traffic on Radisson Road is traffic that has no destination along the corridor (cut through traffic) depending on the time of day. Attached to this memo is a summary of the origin and destination study. Based on the site review and the initial traffic data collection, there are several alternatives that could be considered for improving the roadway safety and operation. Should Council choose to move forward with this project, a specific scope of work and estimated cost would be developed for consideration by the City. The following tasks could be considered for completion as part of the study: 1. Data Collection: Additional data will be collected, including as-built street plans, utility plans, property data, and right-of--way documents for the corridor. To adequately obtain this information, field topographical surveys should be completed. It is assumed that no additional traffic counting will be required. 98 C: IDocun:ents and Settings jeanlLocal SetttngslTempormy Lzter~¢et FilesIOLK10EiG Honorable Mayor and City Council March 4, 2004 Page 2 2. Option/Alternative Development: It is assumed that up to three concept/ alternatives will be developed for review and analysis. These will include widening and realigning the roadway, closing off the roadway at one end or the other, and minor (signing) improvements. Options would be developed to address both safety concerns and cut through traffic, including potential "traffic calming" measures. Option/Alternative Analyses: This task will include an analysis of each option/ alternative. This will include determination of impacts to right-of--way, adjacent roadways, and City services. For any recommended alternatives to reduce cut through traffic, a traffic analysis would be conducted. This task would also include review of the options/alternatives with city staff and local residents. A neighborhood meeting should be held to obtain resident input into the alternatives available. 4. Option/Alternative Cost Estimate: The estimated cost for proposed improvements will be developed for each option/alternative. Tlus will include determining estimated roadway costs, right-of--way costs, and other indirect costs. 5. Conclusions and Recommendations: Based on the analysis and estimated cost for each option/alternative, conclusions will be drawn and a recommended alternative will be brought forward for City Council review and/or approval. This task will also include development of a final report documenting the data collection, methodologies, and conclusions/recommendations for the project. We will be available at the Council meeting for questions and / or clarifications. If additional information is needed prior to the council meeting please contact me at 763-287- 7192. If the City Council concurs with proceeding with the recommended steps to address the residents' concerns, WSB & Associates, Inc. can provide a detailed work plan, scope of services, and fee. 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Imo- tt) 00 6f) O O O O N O ~ O CLT O 00 O O r r ~- M r d' r ~ ~ ~ M M M cM M M M M M M M M M M M M M M M M M M M d' ~ ~t ~t ~t d' mot' st d' d' ~ ~ U ~ p m m m ~ m m m ~ m m m ' m m ~ m m m m m m m m m C~ m m m m m m m m m Q }, ~ j W j l5' W ~ W ~ j "y' W W W W W W W W ~j W W ~ ~ W ~j ~ W ~ ~ ~ W W ~ O Z ~ : ~ r ~' M ~ ~ ~ ~ ~ `mod' Cfl ~ U ~ O N ~ ~ M 0 M M ~ tt~ O O ~ `,~' n ~ r ' ~ M LLI ~n ~ .p. r M O O ~ v Z J ~ O M O Ur ~ M Q C7 ~ ZC r , > cn ~ h~d' W'~~ c~z ~ N W o M N Y J N 0 N~'-~ Q>~~" 0 ~ ~1 0 ~ - 0 J n- t0 Y m ~ N N ~ a '~ N i ~ ~ ~ y,~Y ~~ N p 0 ~ ° LL ~ ~ m ~ h ~ W ~t U: tL U D w Yw~ S r, J ~-Jm U ~ U ~ Q ~ Y . > ~ m ~ (9'Yd- ~ni t~ J U` U` Y c r ~ •oN~ya~ I~ 0 00 0 0 0 O 0 r 0 N 0 M 0 d' 0 to 0 Cp 1 0 ~- 0 OD 0 to 0 O r r ~- N T M C- e}' r- ~ r t0 I ~- + r Op r O? ~- O N r N N N M N d' N ~ N CO 1 N ~ N 00 N 0 N •-- T r r r ~- r- r ~- r r ~- r r r r r r r ~- ~- ~--• ~- r r ~- r r r r 0 Gi N N R i d LL ~- 0 a> a N .~: a d U3 J to Q C O N *" cst ~la~l!l "~ -ssod a t rn ~ a~ ~ o~ ~ v~ ~ a~ p ~ ~ ~ ~ ~ zn ~ ~ ~ o ~ a ~ o ~ 0 ~ o ~ rn ~ ~ o a~ -~ •~ E ~ ~ O ~ ~ ~ • • - - C n T C n C ~ U~ U ~ U ~ I - U ~ a v X v X v X v X v X v X v X v X v X ~ ~ V X v X v X v x v X v X v X v X ~ ~ v X v X v X v X v X v X v X v X ~ ~ v X Q 'II Q) O r e- N M 1~ M O N N N N d' t0 (~- M O ~- N M ~ ~ CO M O O O r M d" d' to ~ G Q ~ N N N N N N N N M M M M M M M M M 'ch d' to to to t.f) 4f) tf) to tf) 0 0 0 0 0 0 o~ ~ ~ ~ ~f ~r d~ v~ ~ ~ ~f ~t ~f ~ v~ v ~ ~ v ~r v~ ~r d~ ~ ~ v ~f v ~t iri ~ii ~ri ~ri ~ri ~n ~ ~ E~°- ,~~ x x X x x X x x X x X X x X x x x X x x X x X x x ~ c ~ W ~ ~ U~ ';X X Ix X X X X X "~ L O m m m m m m m m ~ m m m m m m m m m m m m m m m m m m m m " m '" m m m , ~ ~ W ~r `/ ~ ~i' ~ }S W W ~ W ~ ~ ~j ~ ~ ~ W ~j W W W 15 ~ ~ ~ W ~5' S ` "~ 5 ~5 ~ ~ O ~ ~ i 'd' O ~ O ~ CO ~ M CO N N to I- r tT 1~ O r ~ ~ O ~ ~ d" O ti M ` M O CO r M 000 = O O O O 1~ ~ (f? tC> CO O O CO N~ d' N M ~ O r O (V O ~ Q N d' CO . d' M CO N O N M CO ~ M CO M r N O I r M ~ T r. 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Memorandum To: File From: Dave Hactto~a, P.E. Project Manager Date: March 4, 2004 Re: Radisso~a Road City of Shorewood WSB Project No. 1585-00 cc: Chuck Rickart, WSB & Associates, Inc. Larry Browu, City of Shorewood On February 20, 2004, I met with the concealed property on Radisson Road, Mr. Demzis Jabs, at his home at 20915 Radisson Road. Mr. Jabs has the following concerns and would like the City to look at the following improvements: 1, The narrow road and curve in front of his property are very dangerous. He and his neighbor each have retaining walls that are constantly being hit by traveling vehicles. He would like the City to look at realigning the road to move it further to the north away from his property. He claims that there is adequate additional easement or right-of--way on the north side to do this. Items of concern that I bought up with this item include tree loss, impact on overhead utility poles, impact on adjacent homes on the north side of the road, the necessary fill required, and finally whether or not there actually is adequate right-of--way. I told him we would also have to realign the curve several hundred feet on either side of his curve in order to make a smooth transition. Other items that I brought up that would help without doing a major realignment include additional signage for the sharp curve, slower traffic speeds, blind curve, etc. I also brought up the idea of a protective bollard at the corner of the retaining walls with reflective tape to make this corner more visible. 2. He also is concerned with cut-through traffic on Radisson Road. Coming from the east, there is a fairly wide frontage road past the water tower which connects up with Radisson Road. Radisson Road is basically a small, curvy, narrow 20-foot wide city street. But because of the frontage road connection, people are using it as acut-through to avoid traffic congestion on Highway 7. Radisson Road then continues to connect with Christmas Lake Road on the west, which has a signal at Trunk Highway 7, again, enabling people to get off the highway and cut through on this low volume residential street. C: (Documents and Settings jenniLocal SettingslTempa•a~y G:ternet FilesIOLK10E1030404-memo--file.doc Memo to File March 4, 2004 Page 2 In Mr. Jab's opinion, the improvements that have been made to the eastern frontage road have led to the difficulty in determining if this street is supposed to serve as a residential street or rather a highway frontage road. His options are to eliminate the connection to this new frontage road at Covington Road, but yet still allow Radisson Road to connect to Covington. Alternative access could be provided to the cemetery off the new, dead-end frontage road. I mentioned that there inay be solve things that could be done at the west end to implement "traffic calming" options at the intersection with Christmas Lake Road to reduce and minimize cut-through traffic. He also indicated that school buses use this route quite frequently, so discussions with the school bus company to determine whether they can voluntarily quit taking this route would be important as well. I stated that I would need to talk to Mn/DOT and the City to find out more of the history on why the frontage road was built to connect up with Radisson Road as part of our analysis. I indicated I would be putting together a memo for the next City Council meeting on March 8, 2004, to discuss the next steps and what kind of process should be done to arrive at some recommendations for his request. C:IDocuments and Settings jemilLocnl SettingslTemporary Internet FilesIOLKlOE1030404-memo--file.doc c~TV c~F SHOREWOOD 5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council .Craig Dawson, City Administrator FROM: Larry Brown, Director of Public Works DATE: February 18, 2004 RE: Authorize Expenditure of Funds for Emergency Repairs to the SE Area Well Last Friday, February 27th, Public Works personnel were completing normal rounds far lift stations and wells. During this routine, it was discovered that the Southeast Area well located within Silverwood Park had failed. After considerable investigation it was discovered that the main electrical contacts and controls (known as the motor control center} had burned, along with some overload equipment. This equipment is original equipment that was installed with the well in 1987. With the assistance of an electrician, Staff tried to determine the cause of the failure. To date, it has not been possible to attribute this incident to a specific set of circumstances. It is likely that the equipment had reached its life cycle, as it is 16 years old. In addition, this facility has a high frequency of cycles during the high demand periods. This well is connected to the water tower located at Old Market Road and TH 7. When the tower was constructed, this had provided a buffer of about 3 days, if the well failed. Today, this tower provides 0.5-day buffer during the summer, and approximately 1.5 days in the dead of winter (providing there is no fire demand). This system is interconnected with the City of Minnetonka. However, last we checked, their system could serve a large portion of the service district, but could not attain the pressure required to serve the "top of the hill." Currently, this facility does not have the necessary hardware for backup electrical power. Since this well serves the City's largest service district, and provides water for fire protection, Staff proceeded into an emergency design build scenario. Instrument Control Systems (ICS) was brought on board to design and order control equipment on a very compressed time schedule. Attachment 1 is the proposal outlining costs associated with their services, an estimate of material costs, and a ballpark estimate for a separate contract that will be required with an electrician for installation. ~.~ PRINTED ON RECYCLED PAPER Mayor and City Council Emergency Repairs SE Area Well March 4, 2004 Page 2 of 2 This well facility had been scheduled for installation of a variable frequency drive (VFD), as part of the 2004 Capital hnprovement Program. Staff has reviewed the equipment necessary to remedy the damage that occurred, and has determined that it is cost effective to proceed with installation of the VFD and hardware for the backup power, as part of this installation. While the VFD has been included as part of ICS's proposal, the backup generator hookup has not been included. It is estimated that this will add an additional 3,000-$5,000 outside of what has been proposed. Under catastrophic emergencies, it would be necessary to proceed with a resolution declaring why the City circumvented competitive bidding requirements. Under this scenario, none of the contracts required approach the $50,000 competitive bidding requirements. Therefore, the City can proceed with the proposals provided without any additional steps. Table 1 has been prepared that summarizes the expenditures below. Descri tion Amount with Tax Instrument Control Systems Design Contract $ 8,373.03 Electrical Materials and Components $ 35,477.28 Add Generator Hookup Hardware $ 5,000.00 Contract for Installation -Electrician $ 7,500.00 Contingency Amount $ 3,500.00 Estimated Total $ 59,850.31 Table 1 Recommendation Staff is recommending approval of a motion for expenditure of funds from the City's Municipal Water Fund, for emergency repairs to the S.E. Area Well, not to exceed $59,850. ~ V V 1 INSTRUMENT ~rONTRt~L ~YST~MS, INC. 1305 '16Th ANE. N~RTH• SU171~ '! 40 • P4YM~IUTH MN b54~'~ TEL: (7BS) 559-Q5t8 FAX: (763} 559-487 Emai[: warrens~icscontrols.com pAT~; ---~ -- ~ ~' FRt~M: Warren $chimunei~ NUM)~ER 1aF RAGES INCLUDING Ct~VER SHEET: ATTN : ~,~~'~ ~~Y~~~~l pQMRA1VY: TEL: FA~C: ~ ~v ~ ~- 1 . ~'` ~. MESSAGE: 145ervetlics foRtsslF3% Dover Sheet.doc ~~e~~~~ ~ 1 Y .- .~ra~~° p3/01/20U4 13:13 FAX 76355fl~187 INSTRUMENT CONTROL SYST. ~31LL ~F Mq~'ERIAL >=lectrical Equipment: A (1) New 400AMP Switchboard 1. Battam Metering Compartment ~, Intertcckad Main Service and Genset GirCUit 1~reakers 3. pigital PQWer Meter 4. Lightning Arrester ~. Surge Arrester ~. (1) New Mater Control Center 1. (1) -100 MF VFD 2. {1 } -100 HP Full voltage Starter with )nteriock to VF^ 3. (1) = Side 2 FVNR Starter for Recycle Pump ~, {3}~ Size 1 FNVR Starters 5_ (~) -Circuit Breaker Disconnects ~. {1 } l.ot of MCC wiring at ICS facit'sty 7, (1} MotvrTerminator G. Miscellaneca~as 1, (1} -Contactor Panel for Chemical Pumps 2, (1) Phase Monitor 3. (1) Ldt of modifications to lCS RTtJ .~. (1 } Flaod Switch (Note: The fallowing items are not included in this proposal :} Installation Qf equipment, condu'st and wire Generator Receptacle or receptacle wiring Lighting Panel Lighting Panel Transformer Total Price for the above materials, excluding sales tax is $ $3,312.0t~ dollars il. ICS Services: A. Site Investigation to identify existing wiring in preparation for engineering of the new equipment B. Qn-site Coordination with Electrical contractor during installation and startup of new equipment C, System Engineering b. Drafting t:, PLC and HMI programming modifications as required to existing VCS panel F. System Checkout and Startup Total Price for trie abQVe services, excluding sales tax. is ~ 7,$2.00 dollars 111. Electricallnstallation t~003 Total net budgetary price for the electrical installation and materials, excluding tax is $ 7,500.x0 dollars Page. 2 0~ 2