Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
081307 CC Reg AgP
CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 13, 2007 AGENDA 1 2. 3. 4. 5. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda APPROVAL OF MINUTES Mayor Lizee Woodruff Turgeon Callies Wellens A. City Council Regular Meeting Minutes, July 23, 2007 (Att.- Minutes) B. City Council Work Session Minutes, July 23, 2007 (Att. -Minutes) CONSENT AGENDA -Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda. A. Approval of the Verified Claims List (Att.- Claims List) B. Staffing - no action required C. Authorize Expenditure of Funds for Pavement Marking (Att. -Engineer's memorandum, Resolution) D. Variance Request (Att. -Resolution) Applicant: Michael and Susan Fannon Location: 5625 Christmas Lake Point E. Authorizing Submittal of the 2007-2008 Winter Trail Activities Permit (Att. -City Administrator's memorandum) MATTERS FROM THE FLOOR (No Council action. will be taken.) REPORTS AND PRESENTATIONS 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. CITY COUNCIL REGULAR MEETING AGENDA -August 13, 2007 PAGE 2 OF 2 6. PUBLIC HEARING A. Sketch Plan Review Fee (Att. -City Administrator's memorandum, Draft Ordinance) 7. PARKS 8. PLANNING -Report by Representative A. Tax-forfeited Property on Smithtown Circle (Att. -Planning Director's memorandum) 9. GENERAL/NEW BUSINESS A. Excelsior Fire District 2008 Proposed Budget (Att. -City Administrator's memorandum) B. Mound Fire Department 2008 Proposed Budget (Att. -City Administrator's memorandum) C. South Lake Minnetonka Police Department 2008 Proposed Budget (Att. -City Administrator's memorandum) D. City Hall Planning (Att. -Administrator's memorandum) 10. ENGINEERING/PUBLIC WORKS A. Amlee Road, Manitou Lane, Glen Road Street Reconstruction Project Feasibility Report and Order Preparation of Plans and Specifications (Att. -Engineer's memorandum, Resolution) B. Authorize Expenditure of Funds for Polymerized Emulsion Asphalt Pavement Coating (Att. -Engineer's memorandum, Resolution) 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff B. Mayor & City Council 12. ADJOURN ~IT~ F SHOREWOOD 5755 COUNTRY CLUB ROAD ^SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, l3 August 2007 Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #3B: Staffing - no action required. Agenda Item #3C: Staff recommends approval of a resolution that accepts the quotes and awards the contract to Traffic Marking Service in the amount of $8,139.25 for the 2007 Pavement Marking Project. Agenda Item #3D: At its last meeting, the City Council directed staff to prepare a Resolution approving variances for Michael and Susan Fannon at 5625 Christmas Lake Point. The Resolution is included in the packet for your consideration. Agenda Item #3E: Three Rivers Park District allows the City to use the Southwest LRT trail in winter months subject to a Winter Trail Activities Permit. Staff has prepared the permit application; the activities listed on the 2007-2008 permit are unchanged from last winter. Agenda Item #6A: This item was approved by the City Council at its June 25, 2007, meeting. However, due to an error in the legal notice it has been republished and is back on the Agenda for reconsideration. After closing the public hearing, staff recommends adoption of the ordinance. Agenda Item #8A: A parcel of land adjacent to Smithtown Road, across the street from Smithtown Circle, has come up for tax forfeiture. Staff recommends that the parcel be approved for auction to adjoining property owners. Agenda Item #9A: The EFD Board has recommended approval of a revised CIP that is consistent with the Council's prior position on what should be included regarding technology and additional funding. It has also recommended approval of the proposed 2008 budget, which includes several revisions from its first draft based on comments from the city councils. The EFD's 2008 budget is approved upon approval by three of the five city councils; two have approved it at this time. It is recommended that the Council approve (1) the 2007 2028 Capital Improvement Program, and (2) the proposed 2008 budget. ss ~®~' PRINTED ON RECYCLED PAPER Executive Summary -City Council Meeting of 13 August 2007 Page 2 of 2 Agenda Item #9B: Under the contract for fire/rescue services from the Mound Fire Department, the City may comment on the proposed budget for the City of Mound's consideration in setting the final budget for the MFD. Under the proposed budget, Shorewood's costs would increase approximately $2,000 for 2008. This is essentially the same amount Shorewood paid for MFD services in 2006, prior to the change in the cost formula that began in 2007. Staff will communicate the Council's comments, if any, to Mound. Agenda Item #9C: At the Council's August 6 work session, Chief Litsey presented the SLMPD's proposed 2008 budget as recommended by the Coordinating Committee. There is a separate proposal for additional CSO services that could begin in 2008, but does not need to be approved prior to September 1 as part of the SLMPD base operating budget. Staff recommends that the Council approve the proposed 2008 operating budget of the SLMPD, and defer action on the proposal for additional CSO services at this time. Agenda Item #9D: The Council has received costs estimates in 2008 construction dollars for three concepts to renovate or replace City Hall. Staff recommends that Council select one of the three alternatives and authorize BKV Group to perform the next phase of more detailed design work. Agenda Item #10A: WSB & Associates has prepared the feasibility report for the Amlee/Manitou/Glen Road improvement project, in which the roadways would conform to the City's 12-foot-wide driving lane standard and in which City water would be installed throughout the project area. A resolution has been prepared to approve the feasibility report and order the preparation of plans and specifications within it. If the Council wishes to make changes to any of the component parts in the feasibility report, it should direct revisions per those changes. The revised report and resolution would be placed on the agenda for a City Council meeting within 30 days. Agenda Item #1 OB: Staff collected quotes for the test application of the MACMAT product on Old Market Boulevard and Smithtown Circle. MACMAT is a slurry/fiber product designed to supplement our pavement maintenance efforts. Staff recommends approval of a resolution that accepts the quote of and awards the contract to Bergman Companies, Inc., for $32,896.05 for the 2007 Polymerized Emulsion Asphalt Project. CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JULY 23, 2007 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Lizee called the meeting to order at 7:01 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Turgeo~l, Welicns and Woodruff; Administrator Dawson; Associate Attorney Mayeron; Finance Directo~~ Burton; Planning Director Nielsen; Director of Public Works Brown; and Engineer Landini Absent: Councilmember Callies B. Review Agenda Administrator Dawson requested an Executive Session be scheduled following this evening's Economic Development Authority meeting to discuss legal matters related to the City-owned property at 5795 Country Club Road. Wellens moved, Woodruff, Approving the Agenda as Amended. Motion passed 4/0. 2. APPROVAL OF' MiNL1TES A. City Council Wort: Session Minutes,-July 9, 2007 Turgeon moved, Woodruff seconded, Approving the City Council Work Session Minutes of July 9, 2007, as presented. Motionpassed 4/0. B. City Council Regular Meeting Minutes, July 9, 2007 Woodruff moved, Wellens seconded, Approving the City Council Regular Meeting Minutes of July 9, 2007, as presented. l~'[otion passed 4/0. 3. CONSENT AG>JNDA Mayor Lizee reviewed the items on the Consent Agenda. Woodruff moved, Wellens seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List (This was moved to Item 9.B under General/New Business) #2A SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 2 of 12 B. Staffing -Part-time Liquor Store Clerk (This was moved to Item 9.C under General/New Business) C. City Clerk's License Approvals -Horse Stable and Refuse Collection (This was moved to Item 9.D under General/New Business) D. City Council Packet Delivery Services Agreement (This was moved to Item 9.E under General/New Business) E. Accept Bids and Award Contract for Lift Station No. 12, City Project 06-01 (This was moved to Item 9.F under General/New Business) F. Appeal Notice to Remove Appellant: John McMasters Location: 4530 Enchanted Paint G. Appeal Notice to Remove Appellant: Nicholas Evans (Gregg Smith, [tenter) Location: 25645 Valleywood Lane H. 2007 Spring Clean-Up Report (This was moved to Item 9.G under General/New Business) I. Authorization Regarding Release of Escrows Motion passed 4/0. 4. MATTERS FROM TFIE FLOOR There were no matters from the floor presented this evening. 5. REPORTS AND PRESENTATIONS A. Lake Minnetonka Conservation District (LMCD) Representative, Tom Skramstad Report on LMCD Activities LMCD Board Chaim Skramstad provided an update on LMCD activities, as detailed in the report distributed to Council. Ike noted there were 510 buoys installed in Lake Minnetonka and some of which had solar lights on top of them. Councilmember Woodruff related residents in his neighborhood had stated they may have an interest in expanding the milfoil demonstration project to that area and to fund it. He also stated at the LMCD budget work session there was lengthy discussion regarding the LMCD and the cities being at or above capacity to enforce existing regulations, and maybe the money in the draft budget for apart-time position to focus on regulation enforcement should be used to combat aquatic invasive species. He questioned why the LMCD Board decided to leave budget funds for that position. Chair Skramstad stated the LMCD Board had received the feedback from that meeting. Skramstad related the Board had received feedback at a public hearing in 2005 with regard to the quality of the Lake, the speed of boats on the Lake, the SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 3 of 12 number of boats, residents renting out boat slips, boat noise, etc.; the Board may have focused on those comments. Councilmember Turgeon stated she would like to see supporting data from the Internet Landing Installed Device Sensor pilot project. In response to a question from Councilmember Wellens, Chair Skramstad stated he did not have exact figures for the number of letters that had been sent to property owners educating residents that they may be in violation of lakeshore regulations. He commented that 2 - 3 of the City's residents had received letters and he would forward those to Director Nielsen. h1 response to a question from Councilmember Turgeon, Mayor Lizee stated there had not been a Mayors Forum recently. Lizee stated there was strong interest in aquatic invasive species. She then stated she had spoken with the Minnehaha Creek Watershed District (MCWD) regarding the training of South Lake Minnetonka Police Department personnel on the enforcement of laws regardil~b violations with transporting of aquatic invasive species; there was DNR funding available for that training. Chair Skramstad clarified only a licensed police officer or a conservation officer could issue a violation ticket. 6. PUBLIC HEARING None. 7. PARKS A. Report on Park Commission Mcetiiig Held July 10, 2007 Commissioner Quinlan reported on matters considered and actions taken at the July 10, 2007, Park Commission meeting (as detailed in the minutes of that meeting). Director Burton stated the Commission would be provided with a quarterly financial update of the Park Department and Park Improvement Fund prior to its next meeting. DirectorBrown stated there had been ten people had registered for the skate board camp conducted by Third Lair; that happened to be the number that was required to break even on the camp. 8. PLANNING Commissioner Ruoff 1eported on matters considered and actions taken at the July 17, 2007, Planning Commission meeting (as detailed in the minutes of that meeting). A. Variance Request Applicant: Michael and Susan Fannon Location: 5625 Christmas Lake Point Director Nielsen stated Michael and Susan Fannon, 5625 Christmas Lake Point, proposed demolishing the existing house on their property and building a new house on the site. As proposed, the applicants' plans necessitate a variance to the bluff setback requirement and the 25 percent maximum impervious surface requirement of the City's Zoning Code. He noted that a neighborhood replat was done in 1998 (to clean up property boundaries for four lots) which widened the subject property but resulted in the SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 4 of 12 applicants giving up approximately 10,700 square feet of area at no cost; had the applicants not given up that area, they would not have had to request a variance for impervious surface. Nielsen explained the subject property was located along Christmas Lake and was located in the R-1C/S, Single-Family Residential/Shoreland zoning district. The property contained 34,659 square feet of area, which was more than 50 percent larger than the minimum area required for the zoning district. It also was somewhat narrow, 65 feet wide (Code required a minimum of 70 feet wide) at the (private) street. The existing house encroached into a 20-foot bluff setback. The new house would also encroach, but to a lesser degree. The narrow configuration. of the property necessitated an extraordinary driveway length, approximately 150 feet including the turn-around area, which resulted in additional hardcover to access the buildable area of the lot. Nielsen also explained the impervious surface on the existing site ~-vas 36.1 percent. The new plan proposed to reduce the amount of hardcover to 31.3 percent. Much oC the actual reduction would come from reducing the area of the driveway and the removal of three existing decks from the bluff and Iakeshore setback areas. The plan also proposed a permeable pavement system for the driveway and patio areas to further reduce impervious surface in order to come closer to the 25 percent maximum required in the City's zoning regulations. He stated the DNR encouraged the use of permeable pavers, but it did not recommend that it be substituted for green space. Staff was reh~ctant to recommend that a permeable pavement system be credited for achieving the hardcover requirement, but it did think the pavement system could be considered a mitigating factor, LIe then stated Staff suggested that 30 percent would be a reasonable hardcover percentage to achieve; 30 percent was consistent with the old DNR hardcover requirements, and the resulting reduction in hardcover would amount to approximately 20 percent less than what existed today (an amount considered to be substantial). Nielsen stated the applicants' prpposal complied with the four specific criteria in Section 1201.03 Subd.2.c.(3) of the Shorewood 7,oiiing Code regarding substandard lots. Nielsen stated the applicants'. plans would result in a relatively drastic improvement in zoning compliance in spite of the variances requested, and the proposed design would blend into the site much better than theexisting house. Nielsenthcn stated the Planning Commissionunanimously recommended the approval of the applicants' request for variances for impervious su~~Pace, lot width and bluff setback subject to the following Staff recommend~itions. I"he permeable pavement system should be subject to the City Engineer's recommendations for design, construction, inspection and long-term maintenance. 2. The resolution approving the application should include reference to maintaining earth- tone colors. The applicants should further reduce hardcover so as not to exceed 30 percent. Nielsen stated Michael and Susan Fannon were present. Mayor Lizee thanked Director Nielsen and the Planning Commission for addressing this request so quickly. She stated it appeared the Commission had had a great deal of discussion regarding current SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 5 of 12 regulations and hardship. She also thanked Engineer Landini for leis comments and articles on permeable pavers. In response to a question from Councilmember Turgeon, Director Nielsen stated the depth of the permeable pavement system sub-base would be subject to the City Engineer's recommendation. In response to another question, Nielsen stated enforcing the maintenance of a permeable pavement system could prove to be challenging at this time, and that was part of the reason Staff recommended credit not be given to hardcover standards for permeable pavers. If the DNR were to decide that some percent of hardcover credit be given for a permeable pavers, a binding development agreement would have to be developed requiring maintenance be done. He related that a representative from Willow Creek Paving Stones had previously related the only maintenance required was an annual sweeping of the driveway. Turgeon moved moved, Woodruff seconded, Approving the Variances for I-npervious Surface, Lot Width and Bluff Setback for Michael and Susan Fannon, 5(125 Christmas Lake Point, subject to Staff recommendations. Motion passed 4/0. B. Conditional Use Permit Request Applicant: Location: Director Nielsen stated this request nonconforming boathouse that Grego Road, would like to keep. Gregory and Lorraine Scott 28100 Woodside Road for a conditional use permit. for accessory space involved a ry and Lorraine Scott, who own the pi`operty at 28100 Woodside Nielsen then stated the Planning Commission had done a study in 2006 which resulted in recommending an amendment to the City's Comprepensive Plan and Ordinance providing conditions under which older, nonconforming structures would not have to be brought into compliance with current standards as part of a C.U.P. He commented that the applicants' "pagoda boathouse" was the catalyst for the Commission's recommendation to adopt regulations favoring structures That had historical, architectural, or architectural significance. He then stated a Nonconforming Accessory Structure Ad Hoc Committee then identified criteria, patterneNaftei- National Park Service standards for historic designation, to use as a guide in the review of applications. Nielsen explained the history of the case. in 2003 the applicants added on to their existing garage with a modified floorplan which did not exceed 1200 square feet of floor area. By doing so, they avoided having to obtai~r a conditional use permit that may have necessitated alteration or removal of their existing "pagoda bo~rthouse" near the lake. They partitioned off a portion of their garage, technically making a portion of it part of the house. Since then Shorewood had amended its zoning regulations, providing for the preservation of certain nonconforming structures that had historical, architectural, or cultural significance. The applicants believed their boathouse was consistent with the criteria for keeping such structures. Nielsen applauded the Scotts for not removing the wall in their garage after the final inspection. Nielsen stated the Nonconforming Accessory Structure Ad Hoc Committee had discussed the applicants' boathouse in great deal. It also discussed what should be included in a development agreement setting forth the applicants' right to keep the boathouse and their responsibility to maintain it in good condition. The Committee recommended the boathouse was consistent with the City's amended Code and it should SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 6 of 12 be allowed to remain in its current location, and a development agreement setting forth the conditions of approval should be recorded against the property with Hennepin County. Nielsen explained the applicants' proposal complied with the four specific criteria in Section 1201.03 Subd.2.d.(4)(c) of the Shorewood Zoning Code. He noted the boathouse met five of the nine preservation criteria established by the City; it was required only to meet one of them. He also noted the applicants had provided good evidence that the boathouse was built at around the same time as the home on the property in 1920. An article in the Mpls. St. Paul magazine referenced 1910 and a real estate sales brochure from the 1930's indicated that the boathouse qualified for the age component of the Code. Nielsen stated the Planning Commission unanimously recommended approval of the request, and designating the boathouse a structure for preservation. Wellens moved, Woodruff seconded, Approving a Conditional Use Permit for Accessory Space Over 1200 Square Feet for Gregory and Lorraine Scott, 28100 Woodside Road; Designating the Nonconforming Boathouse an Accessory Structure fo~• Preservation; and Directing Staff to Draft a Document to be Recorded with Hennepin County Setting Forth the Conditions of Approval. Motion passed 4/0. 9. GENERAL/NEW BUSINESS A. Proposal for City Hall Plan-~ing Se--~~ices Administrator Dawson stated at its June 11 work session. Council reviewed the history of planning changes to City Hall and several. change options. Some Councilinenibers expressed interest expanding the "bridge concept" specified in 2004 to be a long-teen solution rather than an interim solution. There was Council consensus to ask BKV Group to update the costs to reflect 2008 probable costs for the major renovation/addition Qption and a replacement building option presented in late 2005, and to revise the 2004 bridge concept costs to reflect the expanded bridge concept (the expanded concept included completing the maintenance identified irr the short-term maintenance option, doing extensive renovations, allocating theeYisting Council Chambers for additional or expanded work areas and common areas, and renting space from the Southshore Center to hold meetings currently held in the Council Chambers). Dawsonthet~ stated BKV Group had submitted a proposal to perform these services at a cost not to exceed $5,000. Its concept level design could be completed in 30 - 45 days. He stated the proposal was submitted later than planed because of email issues at City Hall; the proposal was not received until after the July 9, 2007, Council work session. Councihnember Woodruff stated his recollection of Council's direction was to obtain updated cost estimates for the new building and renovation/addition options, and to obtain a budgetary quote for the expanded bridge option. He then stated the expanded bridge option would include using the Council Chambers for other purposes and Council Chamber meetings would be held at the Southshore Center in the future. He went on to state from his vantage point the BKV Group proposal did not provide that information. He commented that it was his recollection that Council had asked the updated costs be available for review at its July 9 meeting. He stated he did not think it was worthwhile for the BKV Group to assess the needs for holding the meetings at the Southshore Center; he had attended a meeting of the League of Women Voters held at the Center which was quite large and he did not see any issues with the meeting space. If there were audio visual needs at the Southshore Center, BKV Group was not the appropriate firm to identify those needs. SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 7 of 12 Mayor Lizee stated Council could request a firm to complete something by a certain date, but that may not happen in the desired timeframe based on the firms' other commitments. City email problems caused a delay in getting the proposal.. She then stated Council ]lad asked for costs for an expanded bridge concept which required a concept design be completed before the costs could be realistically estimated. She went on to state if the Southshore Center were to be used multiple dines a week for Chamber meetings there would be technology needs and staff needs that must be addressed. Councilmember Turgeon stated from her vantage point Council only asked for BKV Group to update the costs for the 2004 bridge concept to reflect current costs. She did not understand how BKV Group could be asked to do a new plan when Council had not taken formal action on what option it wanted to pursue. She then stated she did not want to wait another 45 days to have the information; she had hoped Council could decide on an option sometime in August. She also did not want to spend a great deal of money until a direction had been agreed to. She only wanted enough information to help her decide on an option. Administrator Dawson stated it was his recollection that Council asked what would be required to expand the 2004 bridge concept to a long-term solution, and that solution would have a number of changes that were not included in the original 2004 plan and costs. Updating the costs for the 2004 plan to reflect current costs would not provide an accurate cost estimate for the expanded bridge concept. The proposal would result in more complete information and more realistic cost estimates. Councilmember Wellens stated it would be difficult to update the bridge concept costs to reflect the expanded needs without defining how the Chambers space would be used. He then stated there were some activities listed in the proposal that he did not thinl: ~~~ere i~ecded. Councilmember Woodruff stated from his perspective Colmcil did not ask BKV Group to identify and investigate alternative Council meeting spaces, costs and components of a remote Chambers, modified elevation and massing models for the expanded bridge option, and the design booklet per BKV Group's specification (he stated he di,d not ^eed the level of information specified). He commented from his perspective Council did ask for"very high level" pre.lirninary options for the expanded bridge concept. He then stateditshould not take ~I3KV Group much time to update the costs, and the fee should be minimal Couii~ihl~ember Woodruff them stated he had tried to reach Mr. Baxley after he had read the BKV Group proposal, but he had not heard back from him as of yet. He commented BKV had not been asked for a construction quote or a design quote. He then stated he did not think 30 - 45 days to complete the proposal was too long, but he did not think the scope of effort identified in the proposal needed to be as detailed as what was listed. Ile assmned a couple of weeks should be adequate time to deliver what he thought Council needed. Administrator Dawson stated in order to have complete information on the bridge concept when considering the options, it was important to have current costs for the 2004 plan as well as the costs for expansion of the concept. The 2004 bridge concept plan was fora 3- to 6-year interim solution, and it did not include many changes to the building. Councilmember Wellens stated Staff should determine how it would allocate the Chamber space. Mayor Lizee stated a better vision of the expanded bridge concept was needed to project more realistic costs. SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 8 of 12 Councilmember Turgeon stated she wanted updated costs for the 2004 bridge concept plan and the 2005 major renovation/addition option and replacement building option plans. Any changes to those plans could be identified later. Councilmember Woodruff stated he had originally asked for more than what Councilmember Turgeon had just asked for. He would like at least that information. He also stated he thought staff could sketch what it wanted to do with the Chambers space and present that to Council. He then stated additional information for the bridge concept could be prepared after the costs for the, original three options were updated to reflect current costs. Councilmember Wellens stated based on the discussion it was his undc~~standing that BKV Group would update the costs for the three options and provide a concept design for the Chambers area. Comlcihnember Woodruff stated staff could do the design. Mayor Lizee. stated neither she nor Councilmember Woodruff were architects; therefore, design activities should be left to individuals possessing architectural skills. She then stated she did not expect staff to do the design work: staff could provide additional information on current building regulations. She also stated Staff could comment as to how it thought the Chambers would best be utilized. Woodruff clarified he would like .staff to identify how they thought the space should be utilized; it did not have to layout where the walls would be. Mayor Lizee stated it was her recollection that Council had asked for the updated costs for the major renovation/addition option and a replacement building option presented in late°2005, and the costs for the expanded bridge option. There was Council consensus to delay any action on the funding for architectural services for City Hall planning to a future date. C~n~ncil asked to be provided with updated costs for the three original options at its August 6, 2007, meeting if thenecessary information can be gathered by then. Administrator Dawson stated both the Coiulcil Special Meeting and the work session scheduled for August 6, 2007, had a number of items on the agenda. B. Approval of the Verified Claims List This item was removed from the consent agenda at Councilmember Woodruffs request. Councilmember Woodruff explained he had questions regarding the payables. He had gotten answers to his questions from staff. Woodruff stated he had a comment regarding the payment (check # 44947) for Honda Electric for $49,400 for the Badger Lighting Project. He stated staff had explained the City's contractual obligation was to make progress payments. He suggested staff provide Council with that information in advance. With regard to payment (check # 45003) to WSB and Associates for $11,448 for the Amlee Road/ Manitou Lane/ Glen Road Street Rehabilitation Project he questioned how much money the City had spent to-date on a project that had not yet been approved. He suggested Council withhold that payment until staff provided additional information. Director Brown stated at its May 14, 2007, meeting Council approved a proposal from WSB for the project which stated the following estimated fees: the design phase - $36,612; the bidding and contract SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 9 of 12 award phase - $3,094; and the construction phase - $91,146. The City paid for actual time spent. The payment in question was for work done prior to the proposal being approved; the proposal was to update the plan Council said it may want to consider expanding to identify the costs to include Glen Road, conduct a survey, and install watermain. He stated staff could outline the information he just discussed in further detail if needed. Director Brown then stated in August there would probably be a request for an approximate $13,000 payment that was part of the $36,612 in the approved proposal. He commented the project had taken a considerable amount of design time and there had been public information meetings. He stated the plans were approximately 70 percent complete relative to being able to send them out to agencies for review. He then stated the remainder of the plans had been left open to accommodate Council's input and the input received at public information meetings. Director Brown stated staff could provide a full report on the project plan at the next regular Council meeting. Councilmember Woodruff stated he would like to he provided with information that showed estimated costs and what had been spent to date (both pre-proposal costs and proposal costs); and3 he would like to know what had been spent to date. Councilmember Woodruff stated he would rescind his request to hold the payment to WSB. Councilmember Turgeon stated there was a payment (check # 44961) to Maverick Equipment for $43,780 for the new water truck. She questioned when Director i3ro~wn was going to Arizona to pick up the truck. Brown stated he did not think his schedule would allowhim to go; he was considering sending Mr. Mason, the City's shoptechnician, to pick up the truck. He commented the truck was available for pickup. In response to a question from Councilmember Turgeon ~~~ith regard to payments to Williams Towing for vehicle forfeitures, Director 13rc~wn statedthe City recouped its cost from the sale of the vehicle although sometimes the sale does not cover the. cost. Woodruff moved, Turgeon seconded, Approving the verified claims list as presented. Motion passed 4/0. C. Staffing -Part-time Liquor Store Clerk This item was removed from the consent agenda at Councilmember Woodruff's request. Councilmember Woodruff stated he wanted justification for this request. He then stated that Administrator Dawson had already explained the part-time person was required to perform some of the responsibilities of the full-time position that had been eliminated. Mayor Lizee stated when the Council eliminated one full-time liquor operations position Liquor Operations Manger Swandby had informed Council that part-time help would be required. Woodruff requested Council add a short justification explanation to future requests. Administrator Dawson explained there were 144 hours of part-time liquor operations hours that must be staffed, and each part-time position was limited to working a maximum of 19.5 hours per week. A pool of people was required to staff those Hours. SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 10 of 12 Woodruff moved, Wellens seconded, Approving the hiring of the part-time liquor clerk. Motion passed 4/0. D. City Clerk's License Approvals -Horse Stable and Refuse Collection This item was removed from the consent agenda at Councilmember Woodruff's request. Councilmember Woodruff stated that Administrator Dawson had already clarified that Council did not have to vote on the license to provide refuse collection. Councilmember Woodruff expressed concern with regard to what the City's liability would be for the Tour de Tonka Bike Ride event, and he questioned what the insurance coverage for the event was. He stated the event would traverse narrow City streets. He related that Administrator Dawson had stated he would check into the matter. Councilmember Wellens suggested Council convey the event may not receive Council approval in 2008; maybe the event should consider using the trails rather than Cit}~ streets. Councilmember}~ Turgeon stated the participants could travel faster on City streets. Administrator Dawson stated the Minnetonka School District would provide the insurance, and Minnetonka Community Education would pay for any additional costs.. He commented that volunteers would be stationed at each major intersection. Woodruff moved, Wellens seconded, Approving .the license to provide refuse collection, the horse/stable permit, and .the Tour de Tonka Bike Ride special event permit. Motion passed 4/0. E. City Council Packet Delivery Services Agreement This item was removed from theconsent agenda at Councilmember Woodruff's request. Councilmember Woodruffstated he was pleased with the delivery service provided for Council agenda packets to the Mayor and Councilmcrtibers. He questioned what the market rate was for that type of service; therefore, he obtained quotes on his own. He stated one quote was for $9 per packet plus a 13 percent surcharge for fuel. Another quote was for $45. He requested staff do due diligence on those types of requests in the future. Woodruff moved, Turgeon seconded, Approving the delivery service agreement. Motion passed 4/0. F. Accept Bids and Award Contract for Lift Station No. 12, City Project 06-01 This item was removed from the consent agenda at Councilmember Woodruff's request. Councilmember Woodruff he had questioned staff as to why the bids for the contract were substantially higher than the engineer's estimate. He stated he had already received qualitative answers from staff. He then questioned if the budgeted costs for the 2008 lift station projects in the CIP should be revised. SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 11 of 12 Director Brown stated when a project was estimated a concerted effort was made to estimate the project at the median price at that time. A number of variables affect pricing up to the day of the bid opening. He stated he and Engineer Landini would review the costs for the 2008 lift projects and adjust the costs if necessary. He then stated staff did not want to super inflate the estimated costs. Woodruff moved, Wellens seconded, Approving RESOLUTION NO. 07-048, "A Resolution Accepting Bid and Awarding Contract for the Rehabilitation of Lift Station No. 12, City Project No. 06-01." Motion passed 4/0. G. 2007 Spring Clean-Up Report This item was removed from the consent agenda at Councilmember Woodrufl's request Councilmember Woodruff stated he did not think Council had'bccn provided the necessary information to evaluate whether a central pickup should be done in 2008 or if the City should return to a curb-side pickup. He then stated that Director Brown distributed the data he requested priorto the meeting. He noted there had been a substantial reduction in the tonnage collected with the central pickup. He suggested Council discuss the approach at a future date. Councilmember Turgeon stated it was the first year the City used a central pickup approach. Administrator Dawson explained with the curb-side approach all properties were charged for the service independent of whether they used it. That cost was approximately $18 per property in 2006. He also explained this could be discussed as part of the review of the Recycling /Utility budget in October. 10. ENGINEERING/PUBLIC WORKS None. 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff Administrator Dawson provided a brief status update on an armed robbery at the Shorewood American Legion and burglaries in the strip mall next to Cub Foods in Shorewood (one of the burglaries was the Shorewood Liquor Store) in the past few weeks. There had also been the felony assault and police standoff that occurred in Shorewood. B. Mayor & City Council Councilmember Woodruff reported on a Metro Cities Municipal Revenue and Taxation meeting he had attended. He stated at that meeting he asked: l) what can be done about the number of State (and possibly Federal) environmental mandates and what type of help was available; and., 2) was there any way to get State aid in addition to MSA funds for road repairs. He then stated he had been asked to attend a Transportation and General Government Committee meeting scheduled for August 6, 2007. Mayor Lizee reported on matters considered and actions taken at the July 18, 2007, SLMPD Coordinating Committee meeting. SHOREWOOD CITY COUNCIL REGULAR MEETING July 23, 2007 Page 12 of 12 Mayor Lizee recessed the meeting to an Economic Development Authority meeting which would be followed by an Executive Session (to discuss the City-owned property at 5795 Country Club Road) at 8:55 P.M. 12. EXECUTIVE SESSION Mayor Lizee convened the Executive Session at 9:12 p.m. Those present were Lizee, Turgeon, Wellens, Woodruff, Dawson, and Mayeron. The purpose of the meeting was for an attorney-client discussion regarding matters related to the former lessee of 5795 Country Club Road. The session ended at 9:28 p.m. 13. ADJOURN The City Council reconvened in regular session at 9:28 p.m. Wellens moved, Turgeon seconded, Adjourning the City Counci] Regular Meeting of July 23, 2007, at 9:29 p.m. Motion passed 4/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Christine Lizee, Mayor ATTEST: Craig W. Dawson, City Administrator/Clerk CITY OF SHOREWOOD CITY COUNCIL WORK SESSION JULY 23, 2007 MINUTES 1. CONVENE CITY COUNCIL WORK SESSION 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:15 P.M. Mayor Lizee called the meeting to order at 6:23 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Turgeon, Wellens, and Woodruff; Administrator Dawson; Assistant Attorney Mayeron; Finance Director Bu1-t~>n; Director of Public Works Brown; and Engineer Landini Absent: Councilmember Callies B. Review Agenda Wellens moved, Turgeon seconded, Appeoving the Agenda as presented. Motion passed 4/0. 2. BILLBOARD REGULATIONS Administrator Dawson stated Council had asked staff to review the current sign regulations with regard to electronic billboards. The City's Toning Code does not allow new billboards; existing billboards were all nonconforming uses which must be maintained as they were. 3. DEER MANAGEMENT Administrator Dawson stated at a June 25, 2007, Council work session Council expressed interest in the possibility of the use of the bow-and-arrow method to dispatch deer and requested additional information. Dawson explained the Department of Natural Resources (DNR) was aware of two groups that had provided deer removal services for local governments and owners of private properties. The groups were Minnesota Bowhunters Resource Base (MBRB) and Urban Deer Management (UDM). Both groups carry sufficient insurance and offer their services at no cost. Dawson went on to explain MBRB had done deer removal since 1995. To become an MBRB member an individual must pass an accredited bowhmlter education course, sign a waiver of liability, sign an ethics pledge, and pass an archery proficiency test. Qualified hunters were selected for hunts by lottery. A coordinator was designated for each deer removal project. During the hunting season the hunters can keep the meat; outside of hunting season the meat must be donated to food shelves. MBRB's practice was to focus on removing does as part of its deer control operations. On private properties, the landowners set the conditions under which the bowhunters may operate. Either the MBRB or the City would gain permission and make arrangements with private landowners. Dawson then explained UDM had limited membership that was not open to the general public. It was careful in its membership selection process to ensure marksmanship and safety. It used a hunting party #ZB CITY OF SHOREWOOD WORK SESSION MEETING July 23, 2007 Page 2 of 3 approach to deer removal, and it made use of the party hunting provisions of the DNR's deer regulations. UMD had conducted deer removal operations on both public and private lands. Councilmember Turgeon stated she had reviewed the Metro Bowhunters Resource Base website. She highlighted some of her findings. She stated that group had demonstrated an excellent success rate in deer removal. She then stated she would be supportive of using MBRB for deer removal efforts. She commented that the UDM website had been suspended. Richard Stromberg 551.0 Wedgewood Drive, stated that via email in 2006 he stated his preference for the deer removal effort to be City-wide, and that the bow-aud-arrow method should be allowed to dispatch the deer. He explained that the MBRB did not allow residents to participate in a removal effort unless they had been certified to become a member of the MBRB. >:Ie commented that deer would be less stressed by using the bow-and-arrow removal method than by the trap-and-dispatch method. He also commented that one doe on his property had given birth to triplets'each of the lastfive years. Cross-bows had recently been approved for use during the firearm deer Bunting season, lle stated the MBRB had conducted a public hearing for a community, and of the approximate 300 attendees a very large majority was in support of a removal effort. The following noteworthy clarifications were made. - A special permit from the DNR would be required for a deer removal outside of the hunting season. - The special permit for the Minnetonka. Count~_y Club deer removal effort was issued to the City in 2006. - The City's Ordinance was modified in 2006 to allow for deer management activities. The intent was the deer removal efforts would be conducted by organizations. - A private resident could: remove dzerti•om their property during hLmting season provided he /she had a DNR license and authorisation from the City. - It was not clear if the deer census conducted in February 2007 depicted if the deer had been spotted on City-owned or private property. - The deer bow-and-arrow season goes. from September 15, 2007, through December 31, 2007. Y; The Minnetonka Country Club had related that the deer removal effort done on that property ha~i been successful and may consider making a request to repeat the effort again. There was Council consensus that for the first year deer removal efforts would be coordinated by an organized group during the bow-and-arrow deer hunting season, and only members of the group could participate in the removal Council requested that MBRB be asked to make a presentation to Council. There was comment that the City's parks and large marshy areas could be considered for deer removal. The Public Works staff may be able to provide insight on that topic. 4. OTHER Administrator Dawson made the following clarifications in response to questions from Councilmember Turgeon. The Home Leasing & Management's standard lease for the City-owned property at 5795 Country Club had been modified to include the terms agreed upon at the May 29, 2007, Council work session (he reviewed those terms). The lessee was scheduled to move into the house on August 1, 2007. An additional $1.00 damage deposit would be paid for the lessee's elderly cat (the total damage amount was $1.600). The monthly rent was $1500. The property manager would keep the first months rent as an CITY OF SHOREWOOD WORK SESSION MEETING July 23, 2007 Page 3 of 3 up front fee for a new tenant. After that the property manager would receive 10 percent of the monthly rent for its services. The property manager would collect the rent, and the City would be paid within ten days of the rent being received. 4. ADJOURN Wellens moved, Woodruff seconded, Adjourning the City Council Work Session Meeting of July 23, 2007, at 6:50 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Christine Lizec, Mayor Craig W. Dawson, City Administrator/Clerk PAYABLES APPROVALS For 08/13/2007 Council Meeting Bonnie Burton, Fir~.ance Director ~a ° _ ~ ,~ p~ P Approved by: ~ ~ z ` 1, Date: ' ~ ~ ~~ Craig Da`vson, City Administrator 3 ~'~ A PAYROLL APPROVALS For 08/13/2007 Council Meeting Pre ared b ~~~ ~ _ ``~C~~ " Date: ~ ~~ p y Michelle T. N~u~ en, Sr. Accounting Clerk Reviewed by: ~ ~ ~- Date: ~~ Bonnie Burton, Fin nce Director t, ~® Approved by: ~'~ ~ ~~ f Date: ~ _' ~. Craig awson, City Administrator CITY O[ SHOREWOOD 5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us MEMORANDUM TO: FROM: DATE: RE: Mayor and City Council Craig Dawson, City Administrator James Landini, City Engineer August 9, 2007 A Resolution Accepting Low Quote and Awarding Contract to Successful Low Quoter Attachment 1 is the Quote Tabulation. for the 2007 Pavement Marking Project which were opened and tabulated on August 8, 2007. In 2007 we are striping 42,3201inear feet of street, seven intersections and miscellaneous crosswalks. The striping is needed due to the existing paint wearing off or other maintenance projects removing/covering the stripes. Attachment 2 demonstrates the locations of work. The low quoter is Traffic Marking Service in the amount of $8,139.25. Based on other quotes received, it appears that the costs for this project are reasonable. This project will be funded by the Streets & Roadways Operating Budget. Recommendation Staff recommends the contract for the 2007 Pavement Markings be awarded to Pavement Marking Service in the amount of $8,139.25. A resolution is attached for your consideration. .' to«~ PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD RESOLUTION NO. 07- A RESOLUTION ACCEPTING QUOTE AND AWARDING CONTRACT FOR 2007 Pavement Marking Project WHEREAS, pursuant to a request for quotes for local improvements designated as 2007 Pavement Marking Project, City Project Nos. 07-03, quotes were received and opened on August 8, 2007; and WHEREAS, the City Council has determined that Traffic Marking Service is the lowest quoter in compliance with the specifications. follows: NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as 1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a contract with Traffic Marking Service, in the name of the City of Shorewood, Project Nos. 07-03 according to the plans and specifications therefore approved by the City Council on file in the office of the City Administrator/Clerk. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of August, 2007. Christine Lizee, Mayor ATTEST: Craig Dawson, City Administrator/Clerk City of Shorewood Quote Tabulation Pavement Marking Project City Project No. 07-03 Quotes Opened: August 8, 2007, 10:00 A.M. City of Shorewood Engineer: James Landini No Quoter Quote 1 Traffic Marking Service $8,139.25 2 AAA Striping Service $12,538.80 3 Twin City Striping / Paint A Lot $10,066.40 4 5 6 7 8 9 10 11 12 13 14 15 Attachment #1 5 J ~e [w~ u }L e ~~~ ~~rg C~ u ~•(I}b ~~I Fp -+ U-~~l o p w MISC. CROSSWALKS ZEBRA (2 ) MINNEWASHTA ELEM. SCHOOL LOC. ~'~ ~' ~4 4~J I~~ ~v ~_~~ ~~ ~ ~' CITY CF ~H~~~~n~CllCiC ~r pP~ ~la xa~~,x,~ eR o~1~` ~ ~v ~ a "~~r ~ '~ 3 0 5 e~ ~ ~q L S .t Wo~ ~ ~ Ly;g :~ is ~$ c ~ CJ,N ND. 9 i , B w ~ s~e~' ~a ~~~ Ao V ~ - `~r--e-~11 ~Y JI: m:1 5 ~~ 13 ~ c~Me 5, ye V ~ ~~(h~htll~ ~e SMITH70WN RD ~ EN x~w ~~ w,rv ~16tfio V+°oowh Baud Lh. iyefioalem,) ~~Il ~ `' I J~ >o>d ~'~~~ Ile is < °, ImN U~ ~~e ~IfS,R,-C~^,-~ _ ~.~~' `_ EUREKA RD INTERSECTION YELLOWSTONE TR (see Inlerseclion delail ) 100 LF 1'Uouble 6olNtlne (yelbw ele,) 1190 tf 1'eeuhk SO9tl the (yep°w Islas) 100 LF A' 61npb 6ohd lNe (while Isles ) TURN UNE r~ ~~~p``~ ~ODtoi~f~ SLAKE LINDEN DR INTERSECTION at HWY 4i (see inlerseclion Befall j LAKE LINDEN DR 1150 LF 1' OoebN sale LNe (yepow Isles) MAP UPDATE JULY 2007 ~ c oes~xplfi~ I=. ea,~ goad ~ 9 C`e r PA~a /' MANOR RD ~ afisp LF 1' oe°me sale Lme uefi°w Isle, i CHRISTMAS LAKE RD INTERSECTION (see intersecllon detail) /--rte g \ ~ - MISC. INL ~/ / (({ ~ C~~ (eeY tleUll plele ElP1G Ap ex ~ \ e0., 5~ 1W1y ~H ~ vwx Awwroo '~ ~. 1 °~ ~ RMISSON RD 'l ~ w ~ 1sp LPA'&eMen une(yeh«, ma.( 31 ,?9~, s ilI OlD MARKET RD ~ ~ ,. Z ' U P6pOLFA'boSd LNe (wFXe lelax)Pap En:Ye LenpN " ~~ 1sofi LF1'o,ushselh LNelropewlelexl F a ~ ° or . i e E51 YJi TFR. ~~ fT\I~ xss~ 2 4E iR ~,~^"~ye9 `v~ ~ ELa s vl. ((` J ( c .Er Ce. .air u ~ 6 A YLE1" C ~ 8 E~ ~ ~ I 4 7 6 J ' ~ ~ + ~~i~ g ~~ ° 4 ~~ ~ ~ n ~ a E ~~ISa $ OLD MARKET RD F SSe ~ _ INTERSECTION ~ 4 3 (see intersection detail) ~~5 LL, ~ S VINE HILL RD ;c€ INTERSECTION (see InterseUion delail) F.. Z ~ ~ W Z Z H Z W ~ O W O VINE HILL RD Q +epp LFrooublesolh LmelnlN~+Nlnl a W fi6dp LF 4'eolH Lbe {xNie hin)FOp EnIYe L enpN ~ ~y 1050 LF1'BnYen LNe(yelbw Nle,) Q N O N d Q LL d U W NO LL a R ~,VI I~~` Attachment #2 ~, i,'~i ~I~ I~~ i ~~ 207 PAVEMENT MARKING sHeeT ~ of ~ sHEers I. snaor Isurvo pr 1 1. snasr ~survo ra (. snnsr ~suNO ce lenw v .n P,0 ~~ CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION APPROVING A BLUFF SETBACK VARIANCE AND IMPERVIQUS SURFACE VARIANCE FOR MICHAEL AND SUSAN FANNON WHEREAS, Michael and Susan Fannon (Applicants) are the owners of certain real property in the City of Shorewood, legally described as: "Tract C, Registered Land Survey No. 1699, according to the recorded plat thereof in Hennepin County, Minnesota."; and WHEREAS, the Applicants have applied for a variance to construct a new home in place of the existing home on the lot that would encroach into the 20-foot required setback from the bluff line of Christmas Lake; and WHEREAS, the subject property is substandard in width, and the plans for the proposed home exceed the maximum amount of impervious surface allowed in a Shoreland zoning district, the Applicants have requested variances to the lot width and impervious surface requirements; and WHEREAS, the Applicants' request was reviewed by the City Planner, whose recommendations are included in a memorandum, dated 11 July 2007, a copy of which is on file at the Shorewood City Hall; and WHEREAS, the Applicants' request was reviewed by the City Engineer, whose recommendations are included in a memorandum, dated 12 July 2007, a copy of which is on file at the Shorewood City Hall; and WHEREAS, after required notice a public hearing was held and the application reviewed by the Planning Commission at a regular meeting held on 17 July 2007, the minutes of which meeting are on file at City Hall; and WHEREAS, the City Council considered the application at its regular meeting on 23 July 2007, at which time the Planner's memorandum, the City Engineer's memorandum, and the Planning Commission's recommendations were reviewed and comments were heard by the Council from the Applicant and from the City staff; and WHEREAS, the City staffwas directed by the City Council to prepare a resolution setting forth Findings of Fact and Conclusions approving variances to the bluff setback, lot width and impervious surface requirements imposed by the Shorewood Zoning Code; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: -1- FINDINGS OF FACT 1. The subject property contains 34,659-square feet of land area and is located in an R-1C/S, Single-Family ResidentiaUShoreland zoning district, which requires a 20-foot setback from the bluff on Christmas Lake and maximum impervious surface to lot area ratio of 25 percent. 2. The existing home on the property is substandard with respect to the setback from the bluff on Christmas Lake and has an impervious surface to lot area ratio of 36.1 percent. 3. The Applicants propose to demolish the existing home on the property and construct a new home on the lot, which home would encroach into the required 20- foot bluff setback area for Christmas Lake. 4. The Applicants' plans for the new home propose to reduce the amount of impervious surface on the property from 36.1 percent to 31.3 percent. 5. The topography of the property is characterized by 74 feet of drop in elevation from the front of the lot to the shoreline of Christmas Lake and the only level - area in which to construct a home is where- the- existing home is located. 6. There are three deck areas on the subject property that encroach into the required setback area from Christmas Lake, all. of which will be removed as part of the construction of the new home, bringing the new home into conformity with the setback requirement of the Zoning Code. 7. The only new area on the lot to be graded will be for the new garage .attached to the house, which is outside of the bluff setback area. 8. To mitigate the amount of impervious surface proposed for the property, the Applicants propose to use a permeable paver system for the proposed driveway and patio areas. CONCLUSIONS 1. The Applicants have satisfied the criteria for the grant of a variance under the Shorewood City Code and have established an undue hardship as defined by Minnesota Statutes. 2. Based upon the foregoing, the City Council hereby grants to the Applicants a bluff setback variance, a lot width variance and variance for impervious surface, subject to the conditions set forth in the City Planner's memorandum, dated 11 July 2007, and the City Engineer's memorandum, dated 12 July 2007, and the minutes of the 17 July 2007 Planning Commission meeting, all of which are on file at the Shorewood City offices. The variance to the impervious surface requirement is subject to the Applicants reducing the amount of impervious surface to 30 percent of the lot area -2- and utilizing a permeable paver system, engineered to specifications approved by the City Engineer. 3. The City Clerk will furnish the Applicant with a certified copy of this resolution for recording purposes. 3. The Applicants shall record this resolution with the Hennepin County Recorder or Registrar of Titles within thirty {30) days of the date of the certification of this resolution. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of August 2007. ATTEST: CHRISTINE LIZEE, MAYOR CRAIG W. DAWSON, CITY ADMINISTRATOR/CLERK -3- CI'T`Y F SHOREWOOD 5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us MEMORANDUM DATE: August 9, 2007 TO: Mayor and City Council Members FROM: Craig W. Dawson, City Administrator '~ RE: The Lake Minnetonka LRT Regional Trail (formerly the Southwest LRT Regional Trail) Winter Use Permit Three Rivers Park District manages the Regional Trail Corridor. The Lake Minnetonka LRT Regional Trail (formerly named the Southwest LRT Regional Trail) runs through the Shorewood community. The Three Rivers Park District requires that cities maintain the Trail during the winter (November 15 through March 31) for specific activities listed on their Winter Use Permit. Other South Lake Minnetonka cities that have a permit include Deephaven, Excelsior, Greenwood and Tonka Bay. Staff has prepared the 2007-2008 Winter Use Permit application with the following activities being identified as allowable during the winter within the Shorewood portion of the Regional' Trail: hiking, biking, snowshoeing, cross-country skiing, pet walking, and horseback-riding. These activities remain unchanged from last year. Three Rivers Park District is named on the City's general liability insurance certificate. RECOMMENDATION Staff recommends that the City Council authorize the submission of the Winter Use Permit for 200'7-2008 to Three Rivers Park District. vs t. ~® PRINTED ON RECYCLED PAPER THREE RIVERS PARK DISTRICT REGIONAL TRAIL SYSTEM 2007-2008 WINTER USE PERMIT Name of City City Hall Phone 952-474-x236 Contact Person Craig Dawson Phone 952-474-3236 Regional Trail From through the city of Shorewood to Authorized 2007-2008 Winter Activities hiking, biking, snowshoeing, cross-country skiing, pet walking and horseback riding. Regional Trail From to Authorized 2007-2008 Winter Activities Regional Trail From to Authorized 2007-2008 Winter Activities Regional Trail From Authorized 2007-2008 Winter Activities to Authorization is hereby requested from the Park District Board of Commissioners to use portions of the Regional Trail Corridor for winter use activities between November 15, 2007 and March 31, 2008, as determined by each municipality within guidelines set forth herein on District property located within individual City boundaries. It is understood and agreed that approval from the Park District Board of Commissioners is contingent upon the following conditions: Shorewood The City agrees to defend, indemnify, and hold harmless the Park District, its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of the City, its respective contractors, anyone directly or indirectly employed by the, and/or anyone for whose acts and/or omissions they may be liable for related to the winter use of the Regional Trail Corridor. If City maintains general liability insurance at the time this permit is issued, City shall provide the Park District with a Certificate of Insurance, naming Three Rivers Park District as an additional named insured. 2. The City agrees to maintain the trail, including, but not limited to, any plowing, sweeping, sanding, packing, trash pick-up, and sign replacement, between November 15, 2007 -March 31, 2008. For ice control on aggregate trails, Cities agree to use buff colored, 3/8" clear limestone chips from Edward Kramer and Sons, Burnsville, MN. Edward Kramer and Sons is the only aggregate pit that supplies the buff colored limestone that has been specified for use on these trails. Paved trails can be treated with asalt/sand mixture or other approved chemical treatments. The City further agrees to immediately address all safety issues on or adjacent to trails. 3. The City will provide signage at locations approved by the Park District, notifying the public of authorized winter activities within its city limits; activities may include, but are not limited to, hiking, biking, cross-country skiing, snowshoeing, or pet walking. Winter use signs must be installed by the City at designated locations prior to November 15, 2007 and removed by the City no later than April 15, 2008. These signs are totally the responsibility of each municipality. 4. Snowmobiling is not allowed on Park District regional trails. Permitted use for snowmobiles will be limited to direct crossings only. The Hennepin County Regional Railroad Authority (HCRRA) does not allow Snowmobiling or other motorized use within its corridors. The Lake Minnetonka LRT Regional Trail and the Minnesota River Bluffs LRT Regional Trail are located on HCRRA corridor property and permission for a snowmobiling crossing of either corridor must be obtained from the HCRRA prior to requesting permission from the Park District for a snowmobile crossing of the regional trail within the corridor. If a snowmobile crossing is permitted, cities must take steps to keep snowmobiles from damaging paved trails, bridges and other property. 5. The City agrees to enforce rules and regulations established by the municipality as part of its request for a Winter Use Permit. 6. The City agrees to repair all trail surface damage that occurs as a result of winter trail activities and/or maintenance, including, but not limited to, bituminous/concrete repair, bridge deck repair, grading or adding aggregate pursuant to guidelines established by the Park District. 7. The City agrees that winter trail use will be available to all persons, regardless of residence. Each City is required to submit its annual permit requests, including proposed. rules and regulations, by September 21, 2007, after which the Park District may take up to 45 business days to process. Each permit request must be submitted as a result of formal City Council action, with accompanying verification, agreeing to the terms and conditions outlined by the Park District's Winter Use Permit. It should be further understood that no winter activity will be allowed on segments of the Regional Trail Corridor where municipalities do not request and receive permits. The Park District reserves the right to terminate a permit at any time, if the conditions set forth herein are not followed. Signed: Title: Date: (Authorized Representative of the City) ~I°I' SHOREWOOD 5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us MEMORANDUM DATE: August 9, 2007 TO: Mayor and City Council Members FROM: Craig W. Dawson, City Administrator CC: Jean Panchyshyn, Deputy Clerk Bonnie Burton, Finance Director Bradley J. Nielsen, Planning Director RE: Fee Schedule -Subdivision Sketch Plan Review A public hearing on this matter was held on June 25, 2007. The published public hearing notice stated that it would be held by the Planning Commission. To correct this process, the public hearing notice has been re-published and states that the public hearing will be held by the City .Council. The Staff memorandum explaining the purpose for the proposed $200 fee is attached. Council Action After closing the public hearing, Council should consider approval of an Ordinance setting the Subdivision Sketch Plan Review fee. #~p o' s®r® PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE TITLED "LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES" THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS FOLLOWS: Section 1. Section 1301.02 of the Shorewood Code of Ordinances is hereby amended as follows: Schedule A CITY OF SHOREWOOD LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES TYPE OF CITY CODE CHARGE/FEE REFERENCE CHARGE/FEE VI. BUILDING, ZONING, LAND USE Subdivision Sketch Plan Review 1202.03.1 add $200.00 Section 2. This ordinance is effective the date following its publication. ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota this 13th day of August, 2007. ATTEST: Christine Lizee, Mayor ___ Craig W. Dawson, City Administrator/Clerk CITY ®F s ~~ 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen ..DATE: 21 June 2007 RE: Application Fee -Sketch Plan Review FILE NO. 405(Subdivision Code) When our current Subdivision Code was adopted a couple of years ago, a process was established for sketch plan review of development requests. Developers are allowed to submit basis information relative to their plans for subdividing property. City staff is able to identify potential issues or code requirements that need to be addressed in a more formal preliminary/final plat process. The result is that the applicant spends less time and money in the platting process. When the code was adopted, no application fee was established to offset the City's expense (primarily staff time) in conducting the sketch plan review. Historically, Shorewood has passed development-related expense on to the developer. In keeping with that policy, staff is recommending that the City's fee schedule be amended, establishing an application fee for sketch plan review. As with other land use fees, we suggest that the amount be adequate to cover the "typical" application. In the case of sketch plan review it would be common to spend the following amount of time: • Initial meeting with applicant - 1 hr. • Site inspection - 1 hr. • Meet with other staff - 1 hr. • Prepare staff report/letter - 2 hrs. Senior staff loaded labor rates are in the range of $55-60. Staff recommends that the fee be set at $200. In the event the expense exceeds the fee, the application form states that when the developer signs the application, he/she agrees to cover the City's expense in processing the application. ~' r®~~ PRINTED ON RECYCLED PAPER Memorandum Re: Fees -Sketch Plan Review 21 June 2007 State law requires that fees associated with land use applications, must be subject to a public hearing, which has been scheduled for next Monday's Council meeting. Since I am on vacation next week and will not be at the meeting, I am forwarding this memo by e-mail in case Council members have questions relative to staff's recommendation. Feel free to contact me at home by phone or e-mail. My home e- mail is abjnielsen(c~comcast.net. No action needs to be taken Monday night. The actual amendments/updates to the fee schedule are on the agenda for 9 July. Cc: Craig Dawson Tim Keane James Landini Larry Brown Bonnie Burton -2 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen DATE: 9 August 2007 RE: Tax Forfeit Parcel - Outlot A, Smithtown Circle FILE NO. Smithtown Circle -Final Plat Hennepin County Taxpayer Services has forwarded a notice of tax forfeiture for a parcel. of land located on the south side of Smithtown Road, immediately south of a short cul-de-sac street named Smithtown Circle (see Site Location map -Exhibit A, attached). The subject property is a small triangle of land, containing approximately .14 acre (6098 square feet), that was a remnant from the platting of Smithtown Circle. Smithtown Circle (the plat) is a six-lot subdivision that is bisected by Smithtown Road. Staff has reviewed the file from the Smithtown Circle plat, and found nothing in the resolution or the development agreement that specifies any special purpose for Outlot A. Apparently the most recent owner of the outlot discontinued paying taxes on the parcel and it has now come under forfeiture. Tax forfeited property is offered to the City, which has three options for disposing of it: 1) the City can keep the property for a legitimate public purpose (e.g., right-of--way, conservation or recreation open space, drainage, etc.); 2) the City can approve the parcel for public auction; or 3) the City can approve the parcel for auction to adjacent owners. In this case, staff suggests that the third option be chosen -the parcel should be approved for auction to adjoining owners. The size and shape of the property make it unusable for a public purpose, and it makes no sense for someone other than an adjoining property (i.e., the property to the south) to own it. Staff will prepare a draft resolution to this effect for your consideration at Monday night's meeting. If you have any questions relative to this matter, please contact me prior to the meeting. Cc: Craig Dawson Tim Keane James Landini Larry Brown ~a a' PRINTED ON RECYCLED PAPER -°d p ., -rte ~ s, o _ PA27 ;~ ,a" 33 ~ ""' b ,~ i60 co h `?~=' 3L4 ~ M ( ~ o N 160-6 ~,~ ~~oo ~ ~ _ti-- s~~ ~°~' S 0 ~ ~ (2) N ~ I ` ~~ ~ . h° 'S~ ~~ ~~ ~/ 423.25 N89° 57'04"E z 1 ~, '62 4~~ - I ~~ ~ \ ~ ° 250 97 .~ N 1 I N ` 'SO ~, 0~' --- ---- 194 t. 1 o S . ~O .kr r` 125 `25•' 49 145 I , °' ~3 S;~ 4 , 0,3` °i N 2 e Ff os -\ i s?S (15) ,~~ ,' vl ~ `~Y ~ i ~ PART Of'LOT 82 0 0 (5) °o (4) P ~ ~ s o`, ~s M (33) (34) I ~ 9S~o ~ 9~ (II) '~ (10) N ~ Q I 150 166.91 ~9 ~?, ~ ~ N `° . 28: ~ i o I X93 6p \ i . . \ ..,,. .. I v c 33 M I+IEST 223 °a' (18) °N' (19) I i I 185625 111.61 111.61 84 83:-i 83 (~.I ~ 4 RODS i ' - i °' ~ ~ ~° ~~ i - ~ ' {.. i I I °o ~ 150 322.55 ~ I ~ I 3 ~ Q N(20)N (19) i N (18) ~ ~ 472.55 i ' i ' °v I ~ 2 o /y 4 (20) - I ' ~ ' o z 84 83 83 . ~' UL ' ~ 472.55 i i i i ~ M 362.6 O ° O~5 ° i ~ i rn ~i (13) M 7 -#-' ° s ,,.. (21)~ ~ N ~ 85~ i ~ (52) `^' h (22) I - 472.55 ~ ~ 84 ' (2) ~ (3) i (4) ° ' ~ 325 I co (I) I I v ~ 112.78 112.79 ° i i ~ i 108 Q 117.57 40i 77.5 z' 88 ..i' 82.5 472.55 ~ I , ~ ~ m i I %: g ~ W"10 ~ 472.55 ~ i A ~ iO --U----~--80 - ~ (36) N i ~ 0a ~ p~~ 1 I ' \~jt`~1v\I ~ rri a.l I 293• 1 ° e '" 8 0 ~ ~ ~ cD 4 "~' ~~ 0a 96 y5 I ~~ I - ,'F:. =~ (241 - ~ ~ P (37) ~ ~~ZA 602• ~'1 472.55 4 R 4 R ~ ' ~ r 6 . 41~' 33 489.55 ~ 196.25 N89° 09'E 196.25 a A'j`. , ~' ~ $ „ _ - m q ~ a~. I 3 1 ~N ~ '(33) ~ ,t' F,~h'~ 0.b ~ ~ 3 /9996 ~` ~ 2641.93 ~~A~ ~~'~,~° a1~ mD N _ o ~ ., ~~' o m 2 - ~ I -------------------------------- ~ v_ ~ '_ ~ .>r 6 ~ 19 - - , - o Q I ~_ 120 I ~- ,.. --- 200------r-------~------ -- - ~9a ~ r.~ 9 yo m X32 A p2 6 0 (65) i w ..~ , - ~ `=~( - ~ LOT 88 i --176--- - i s n 4.69. `,..3\`'6 \'>6py•°Tw ~ ~ t~ ,' N N 0 1 ~ y 225 q2 ~` ~"`~ ~ 148.14 --I M (69) ~_ ~ ~; ~ ; ,;. -; ~ \~~9y 6 ;`r,~ \BpOy 12Q -' ~ s,s~~ 'fld 2 M M~ ~, E-~ ~ "-'~ ~ i o --- --------I (36) 29 '~ os( ,~ ~ _, (50) o a (66) N so pp 1 I y1 m •p N rn r` 36.22:- ----- Qi V ~ ($) I i g2 Ft~p;2Q 5. :' °'• ~o of o ~ ,°rl, o ~ 125.81 6`L~ ~ v~ 1 ~,a\• N88°56'30' ~ M I r M 199 ' i „: Q.• A ,~ ~ r_ ' (49) .a r- z~ p Q-,~~• QO ~ ~ Q __ ' {~ 2 ~ PART OF LO IIO ~ ~ ~'~ `"-60 tD ,`r° Q~~ (39) ~ \6a , `•( ~ o m Is8.8z 4o N~ s ~ 4 ~> ~~ (43) GO / i ~"" ~ o (29) ~ N (il) ~ ,.198.82 "' ~~0 93522 $p (68) ~y;2• ~~ ~;r.> ~ s , ; ~'~. , .• '"GAD Dl~l 0 ~ ~ ,z~ .{. 96 .P ~. N //~~17 N VAC II/II/7 m w (~\ ~. R;`'~ (12) ((49'Q ~ ~ ` ~ ~. ~,~ ~° (51) `~ N (67) ~~ 'oo 33 ~ ~r _ D,38°306.22 N88a5690°E ~ 588°56'25'W ~ 144.94 '~~'\~ ~ ~~ ~ 198.43 8° 5 0'~V 9~I7~ 245.3 ~ G'~ ~ ®~~----- qq 100 1 90 ' 65.4 76.65 142.3 ~ i (2) p°j 97 ' ' ' I I ~°' (3) ~ i 95 I $). „i ~ ( I N (14) nG~ M ~xh~brt ~ CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 ° www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us DATE: August 8, 2007 SUBJECT: 1) 2007-2028 Capital Improvement Program of the Excelsior Fire District 2) 2008 Proposed Budget for the Excelsior Fire District On July 25, 2007, the Board of the Excelsior Fire District took action on its proposed 2007-2028 Capital Improvement Program and its 2008 Proposed Budget. Its decisions were based on several meetings, including a June 25 work session at which councilmembers of the EFD member cities made several comments regarding the CIP and the Budget. It has recommended approval of the revised 2007-2028 CIP and the 2008 Proposed Budget. 1) CIP: The CIP needs to be approved by at least two-thirds (i.e., currently at least four) of the member city councils. The CIP presented to the city councils this spring was approved by three of them. Two, Shorewood and Deephaven, did not approve the CIP as proposed due to concerns about a $35,000 amount placed for technology in 2008, and a resulting increase in the overall capital transfers of $15,000 (to $170,000) in 2008. The Board has revised its 2007-2028 CIP, and it reflects the preferences of Shorewood and Deephaven not to show any planned capital fundn the 2006 027 CIP Te08hno ogy needs in 008 overall capital transfers at $155,000 as planned would be addressed within the 2008 proposed operating budget. 2) 2008 Proposed Budget: The budget needs to be approved by a majority (i.e., currently at least three) of the member city councils by September 1. If not so approved, then automatic adjustments are made, essentially to cover inflationary increases, and as they may be capped by levy limits. The EFD was established in 2000, with 2001 being its first budget year. The budget history of the new organization has been one in which a lot of learning has taken place about the full costs to operate it, and especially so when given the fact that two new facilities were opened in 2004. The EFD has made significant strides in identifying the full costs of its operations, and the gap of expenditures over revenues is expected to be closed with the 2008 budget and resulting city payments. That being said, the general fund operating balance will remain at a less than desirable level, and should be addressed in the near future. .' ~®«~ PRINTED ON RECYCLED PAPER EFD 2007-2028 CIP; Proposed 2008 Budget August 13, 2007, City Council Meeting Page 2 The 2008 operating budget is proposed at $724,400, an increase of $74,700 (or 11.50%) over the 2007 operating budget of $649,700. In no particular order of magnitude, the major changes in the 2008 budget include: • Replacing the 0.25-time data entry position and contracted recording secretary services with a 0.50-time administrative specialist; net increase of $10,400 • Insurance premiums (health; workers' compensation; property and casualty), increases totaling $16,500 • A 3% increase in firefighter pay (25 cents to $9.25/hour), and pay for the fire officer positions in the new officer/organization structure (total for both, $10,950) • The first year of phased increases for the part-time fire inspector positions, in order to bring the pay for those positions in line with the labor market for them • A $5,000 decrease in the EFD's voluntary contribution to the Excelsior Firefighters Relief Association • A $5,000 increase in auditing and bond disclosure reporting costs • An additional $16,544 for computer upgrades, and for maintenance and repairing the copier and computer systems • Providing additional training and conference opportunities ($4,600 increase) • A $4,000 increase in facility costs • A $3,450 increase for fuel and truck maintenance/repair. • A $2,500 increase in personal protective equipment The total EFD budget includes the costs for the leases of the two fire stations. When including these costs, the overall EFD budget for 2008 would be $1,471,900. This figure is $84,100 (or 6.06%) greater than the 2007 budget of $1,387,800. Status of other City Councils' Actions: The Deephaven and Greenwood city councils have approved the proposed budget. Tonka Bay city council will consider the budget on August 14, and Excelsior city council will consider it on August 20. City Council Action: The Board of the Excelsior Fire District has recommended that the City Council 1) Approve the 2007-2028 Capital Improvement Program; and 2) Approve the 2008 Proposed Budget. FINAL DRAFT 3123107 Excelsior Fire District 2008.2028 Proposed Final DRAFT rnDlz9D7 Capital Equipment Plan i Oatc Equipment Item Aquiretl Original Cost llle Beneli mark p,o]Hepl Date ( Vraj Egwp Cosh ~ Proj Finance Costs ,~„ ~,. ~ Torzl COit or Apparatus 2006 2007 i II 2008 ~ 1009 1 2010 2011 2012 2013 2074 2016 2016 2011 2016 2019 2020 2021 2022 1023 7024 2025 2028 2027 2026 Beginning ApperaluslE ul Balance P P I i 45,399 60,800 18,078 56,368 46,443 11,380 34,696 129,288 106,SiJ (74,989) 60,717 '114,926 108,724 132 898 65 666 887 12 ' 30 875 ( I 493) 111 32 277 ` 'b8 923 116 061 184 363 156 050 ~ , , , , , , , , , , APPARATUS -.__: - ' _ #7-Chief AUlo 2ag1 15,000 8yrs '. 2008 4400 ~; C I .3&00 ZBDDO 28,000 35 000 35 000 #2-Fire lnspeao[Auto 2091 21,000 8yrs 12013 5000- ~ 0 __.._ 1 30000 35000 35,000 , 35,000 , 35 000 #20-Duty Officer 20Q3 32,500 8yrs 2010 5000 j 0 ~ `v0000 35000 35,000 , 35 000 #21- RescuelUtlllty 21 2U05 _- 40,000 15 yrs 2020 ~_. 4060 , 0 40000 49000 44,000 , #18-Rescue l2-Exmrsion 2002 37,500 15 yrs 2017 3560 0 42000 45500 45 500 #17-lltildy ll-PIU Tmck ) 2002 37,500 15 yrs 2Di9 G 40000 40000 , 40,000 #14-Heavy Rescue :1496 718,520 20 yrs 2009 25000 35W0 270000 330900 86,000 86,000 88,000 88,000 60000 #12-Engine 27 , 1486 120,000 20 yrs 2013 - 000 35CG0 300000 420000 84000 84.000 8400-0 64,000 84,000 #17-Aerial ll '~, 1908 427000 20 yrs ~, 2018 75000 35000 1 680000 7500pD~ 20,000 20,000 150 000 150 000 150 000 150 000 150 000 #18-Engine 11 1 2002 327,000 20 yrs '. 2022 30000 35000 ; 459000 515000 1 72,553 72,553 , , , , , 103,000 103,000 103,000 103,000 103,000 #22-New Engine 2l 2007 309,000 20 yrs 1017 35000 .35000 480000 550090 74032 7A,032 74032 74,032 74,032 #19-Tanker lank (or Rescue 2l. _ 2002 781,000 25 yrs ~, 1027 ~ 2008 2 09 5000 __ ~. 35600 _- I 0 ; 220004 :. 4 G _ 200090 6000 39,153 39,153 ,000 58,000 110,000 ' Sfi,000 _~ _ 40,000 2000C ~ 0 ~ 10000 30090 _..- --.._. 5,800 8000 i 0 10000 18000 3n~w ,i,uUile 4,000 2009 G J 0 16000 16000 B,D-00 B,D00 Boat 11 _ 27,000 2077 aDDO o 40000 44000 40 000 Boat 12 8,000 2010 G 0 10600 10000 10,000 , Boat Trailer-411 __ 5,000 __ - 2017 1 0 0 I 2000 _ ___ 2090 2,000 Boat Trailer-912 - _.__ 2,000 2010 __ 0 0 2040 _ 2000 - 1,000 '~ . ile 12,000 2021 C 0 17000 17000 ATV ~ nuie ttaoar _ ', 1,700 2021 0 C zadD ooD a 4 000 capaal T« l~tl Maim TofalAppafatus Expenses. ~ ongoing I, ~. ___ _ D 171;706 185,738 aD7032 168,032 207,032 ':f 140,032 <fi6,000 V65,000. 4000 84,000 5119;000 171500 ?:150,000 !225;000 202000 , 206,000 150;000. 103,600 .!136,000. 103000 .:103,000 ::194,000 '366,000 EQUIPMENT _ I I Air Pack (SCBA)Replacement i 2000 ^ 103,000 12 yrs 1 2o6oGa'~ D j _ 0 _ 20DR00 Extrlcallon Tool '1 194fi 30,000 18 yrs ~' 65000 Upgrade Radio System 2aG3 9DOOD 7,500 ~ ~ ~ 0 ~ - Airmondars _ 36000 - - ~ - -- Deptlrillators(5) 8,000 _ ~ 40000 ~~ - -; ,.. , , Miscellaneous Egmp - 35000 1,302 ~ ~ - ~ 7olalE ut ment Ex apses 9 P P _. 8,802 - 10,0001 50;000 - ID000~ 10,000 17;000 t0 00 0 'i1D 000 - 10;000 18,000 20;000 25 000. '. 90 O0D. -I _ 2J 000 10900 10 000 10 000 i 000 ____ - , , __ . , . , .. REVENUES Interest income Sale of Used EquipmeN Ocnations 908 7,01fi 322 1000 1,107 40,000 969 248 2,000 692 2,588 7000 2,137 (300) 1,214 2,000 2,298 2,17A 3000 20000 2,856 5,000 1,371 3,000 257 2000 (678) (230) 5000 646 2000 1,138 2,301 3,687 2000 3,121 l Gies COOlrb A'mn -__ ..__ _ , - )pD~ -. ~ 170 GD 17D am '' ' 7D GDG I DDDD ~~ -. ~ TotaYF res, ~ _. ____ 1 _ ,°.306 - ~ ~_ ..,: , _ ~ 1697[ 17329. . , , ,75299. 2174 .. .~ ~ ~~1 ~ Year End ApparaluslEquip Bela uc _._ SO.BDU 15,079 55,368 48,443 12,380 34,596 729,288 106,873 14989) 00,711 114,925 108,724 132,898 85,558 12867 (30,675) 17,493) 32,277 56,923 115,061 184,383 158,050 155,171 Beginning Building Balance - 10000 20,000 40,000 50,000 70,000 74000 80,000 ao,ooo 90,000 90,000 100,000 100,000 110,000 170,000 120,000 120000 130,000 130,000 140.000 BUILDINGS und 1 g 2004 - - _ 10,090 0 00 100001 0.000 100001 1 20,900 DDD 2D~ 2000. ~ 20000 i 2 boa 9; 20000 29 000 2 oD 0 0 z9 QDC 20000 zD;DDD 2o Dadl zo ooo 20,nOQ 7echnoPo gr - 135000 . ' ; 1 ' 7000 _., JGG r 1e 009 I rG00^ , '~ zD 1 70 , 10~ Goo , . D°Da , 1^oco (COmpNars, Prmlers, Copiers, projectors! ~ _ i , I, . - - - - ~ TotelBU7ldingExpenses - ~ ~ _ - _ ~ 10,000 20,000 10,000. 29,990 10,000 30,000 20000 30.009 29;000 30,090 2000( 30,000 20.000 30 COG 20,000 30,000 20000 3D OCO 20,000 30.000 _ _ _ ~ _ _ REVENUES - __. ~ _ - - ' _I_ i _ . ..__ _.. _. _. ____ . .. '.lies Cerllrlb lion __ _._ _ _ _ ~ 30( 30 -:. 301 ~ ~ 31' a0 0oD 3( 30 30 C ' 7d1 =.rues; 7 _._ - . .._ ___ 1 _. _.._ _._ i 1 090 30 470 a 000 '~, 2 30 37 0, v ..0 3D ODO , 87- 30r _. 31~_ 30 000 .. _ 9! 30 30 000 ._ _ . , - , Year Entl Building Balance 10,000 20,000 ao.ogo SO,D00 70,000 70,000 80,000 80,000 '90,000 90,000 100,000 '900,000 110,000 110,000 120,000 120,000 130,000 130,000 140,000 140,000 7 __. _--- - _. _, Cmnbfncd Capita(A counts I _1__ ~ 1- Combined Beginning aalance 0 0 0 0 0 0 0 45,399 50,799 10,078 55,368 58,443 32,380 74,595 170287 '17Q873 55,011 140,711 194,025 188,723 222,898 165558 112,087 79,124 98507 752,277 170923 245,061 314,382 298049 Total Expenses) ~ ~..1 ~ 0 0 Oi _ 0 1?0,58,, 185;738 117032 228,032 227,032, 100,032 !6;000, 272,000 324000;; 714;000 199,000 201;500 190;000 285,0001 257,000 236,000 180000 151;000 178000 133,000 133000 224bDOL Ina n-00 - - - - - A ~~ ___ __ _. _ _ _. _ __ _- - _. _ r '~ N . r ,es; 0 D 0 D 0 0 125.908 151,01E 156,322 231,107 200,969 202,246 200,602 209.588 202137 199700 209,214 2 ~ 222'74 207658 204,311 202,257 199,382 24-0.770 202,846 201138 202.341 205,587 ?_] it ''~ 1 ,~ ~nburion ~ 750,000 155,000 790,000 200,000 200.000 200,000 200,000 200,000 200,000 2( 200,000 200,000 200,000 200,000 200,000 200.000 200,000 200.000 200,000 200,000` ~..,0 Cmnu u ear End Bnlenee D 0 0 D 0 D 50,709 16,078 56,368 58,443 32,380 74,595 779,287 176,673 'I 140,711 194,925 159,723 222,898 166,566 112,867 79,124 96,507 152,277 176,923 246,Dfi7 314,362 296,049 ~Bb,170 Nines: 1.Inlerest Income estimated at 2A% to FY202B. 2 Equipment Inflation Is eshmaletl to be approximatelylYo per year, ] Beglnning Balance tar 1008 may need b he adlustetl ~ nal audited Equlpmm~l~ri~i 1. ~. rri it _ ale c. .-h-1,- ..rn fi,n]s 3 - r... I, r.~~, i. ... „I ...,.n ,- ] ... it M~ W N Q. 0 L ~. N .~ ^~ .U ~ ~ L 0 N 1.1.. ~ a " ~ ~ N ~ .~ C ~3 i _ ~ {~,, ~ 0 S2 ~- L ~ U ~ m~ ° O > ' I~ ~ c0 ihI CO ` _ e I N t ~ C O ~ ) S ~ O ch M N ~ M rt' OO j 0` ~ ~ O. O ~ O O O O O ~ O -- 0 0 0 0 0 ~ O I t ~ O ~t I~~ t) - O M N M 6> O, ~ M O ( D t3~ ~f) r- tN0 N ~ ~-~ ~ N ~ ~ d L ~ V 0 0 0 0 0 0 0 0 0 0 O O d to 07 O CO N N ~ t0 I~ CO O M !~ o0 ~ .- O ~ I~ O ~-: Q. O ti O ~ Oi O ti ~ ~ r ~ ~ r ~ a o 0 N ~ ffl~ Ef3l !} Ef} (f} b4 f - - ~, ~ 0 o o o o o a N O O m ~ ~ O ~ ~ O r- N N .- tfJ N ~- f~ - a o w ' 0 0 0 0 0 0 0 0 0 0 0 0 ~ y ~ N i.f> d_ 00 ~- N ~C~ M I~ d' N v O M ' N ~N r- O C ~ ~ M N ~- ~ ~ ~ ~ ~ ~ 00 00 000 of 000 0 CO~ M 00 N~d" N ~- O d' O C ~- ~ O CO 1~ ~ O ti ~ d' N o0 f~ y ~ ~co M ~ rnrt~ o ~ ~- M ~ ~ C o N ~ ~~ ~~ ~,~ ~ ~ OO 00 I` N 00 M OOO o 000 0 I~ N I~ ~ N CO' O ~- ~ ~ yl O + 00 I~ (p r IMCD M ~ 00 O O ~ ~ O Imo- f~ 00d'~ I~ it0 ~-) ~N~ ~. CI 7 ~ I i ~ ~ ~, I j i ~ ~ Q. U U t0 0 o I j r j I i o N ~ I h ( I I i ~ ~ ' I( ~ I a ~ ~ e~ i ~ ~ ~ ~~ ~c~l ~~ ~ R~ ~ ~ c I. ~~ I ~ ~~ ` -ni-al a~ '~~' I a,l. ~ i ~~ ° CI I of o~ml e .~ I i ~ N ! o 3' 31 i Y' , , ~ iU ~ ~ ~ ' f ~ ~ ~~ Qi ~ 1 ~ ~ ml x ~ °' w ~ ~j o U ; j ~ ' p I ! ~ C~ju~F- ' j ~ I I ~ ! ~°! l i N l~ M r ~ ~ Q~ ~O N t~ O ~ On N ~ ~ M ~ ~--~ O Vl t~ `D O ~ O G, D\ CI b~9 69 69 ~ b9 ~' H U [~ A W a (Sr a W U W C+ tV _o cn v~- ~71 C C ''~ i- ~ '~ c~ ~ :~. N ~ J +- a> c. t_~ L mQll1 ~ L { } ~ ~ ~~ cn p ~ G? Q- + (S7 ~ Lr o ~, C ~_ L) C 0 U O d ~"^ ~--1 i O O N O Q /~1 .O O ~ `~' O ~O N 7 N ~ `O V N 01 N ~ O U d. 7 ~ v'i ~p . .tea,, ,~ ~ O ~, v ~ ~~ ~~ a: o 0o n o rn ~' ~ ~ U v N 69 b9 M ftJ 'v ev ~ ~ ~~ ~ ~ o ' •~, ~ v, ~ ~ ~ ~ ~ ~ ~ x ~ ~ rn ~ O ~ ~ ~ ~ M W t~ crl ~ rY ~ ~ ~ ~ ~ 69 N 6 9 ~ ~ r t0.. d Q ~ ~ O -o ~ G _ ~ ~ ~ a o o ~ 0 0 ' ° C O ~ N I O O U ~ r t} r 1 ~ M N~ <D M ~ O N ~ O ^O, ~ r ~ p ~ ~° ~ ~ ~° ~° o U v: N Q ~ ~ ~ m ~ ono o ~ ~ '"~ U a c ~ ~ rn ~ "~ °~ ~ m .N ~ ~-' (~ N .o c i .~. ~ ~ M ~ N o 0 0 0 0 V M~ O~ o O A ~ 4 ~ eo ~ ,M rn o o M ,~ (~ ~ ~ a m ~ ~ N ~~ ~ U ~ ~ N U7 ~ O U O U ~ ^1 ~ LV., ~ ~ ~ ~ ~ ~ ~I ~ ~ 4 ~ p .-~ CO M N ~ ~ ~ N y . O fd ~ ~ ~ ~ O ~ O ~ O N ~ ` ~ ~ ~ N ~ ~ '/~ O PO- N .N-~ ~ ~ O' ~ ~ U ~ c o . <d ~ N ~ Q+ ~ M °m ~ ~ v ~ ?~ w ~ t' ^ try ~ N ~ ~ ~ ~Q O N ° M N h '-' ~ ~ y ^ o a . ~ c ~ o ~ ~ ~° ~° o ~ o ~ j ~ O ~ ~ ~O N O . ~ , ~ ~ ~ ~ CO M ~ U '-.. ~ 0. j O ~ p ~ P. o° °o °o °o °o °o o U ti ~ ~ 00 D` N .-. N V'1 y O O 00 v: ~ N ~ N N ~ O V M V M ~ ~D `~ .~+ ~ y ..., O N ~" p0 O O O V') M V ~n ~ o 0o v ~ , N C, ~ o ~ C~ U O M M V N .-+ fR b4 FF3 n M ~d O N U y w C ~ ~ ~ ~ ~ ~ ~ ~ ~U ' t.. p I N ~ ~O [~ ~D M V. ~O ~ ~D l~ O O p, ~n ~ y Ai ~R O ~ O CL W O O~ .M. N r` M O ~ ~ Y x ~ ro ~ ~ ~ N H J N . p [} Ct . O a ~I M d' W ~O tf) ~ t~ ~ .~ 00 O Q ~ ~ ~ M ~ ' }' N N N ~ bq ~ N ~ C ~ ~rs~~ r~ m ~ Vt O» ~ ~ ~ a H ca U " :k ro E~ x 'b v c ro o ° ~ o o ~ ~ ~ ~ ~ ~ ~ ~ U ~ O C (~ W C7 ~ H F4~~~~ W ~a WJ _. ~N .. ..W.-, ,. ""' ~'. Excelsior Fire District Proudly Serving the Communities of.• Deephaven -Excelsior -Greenwood -Shorewood - Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 952-401-8801 Plione 952-960-1690 Fax 2008 Operating Budget Proposal Revision 3 July 20, 2007 2008 EXCELSIOR FIRE DISTRICT OPERATIONAL BUDGET SUMMARY ................................................................................................................................................................................... DISTRICT MISSION STATEMENT The Excelsior Fire District is committed to protecting and enhancing the quality of life of those who live, work and play within our community. The Excelsior Fire District provides fire suppression, emergency medical services, fire prevention, community awareness, hazardous materials mitigation, disaster response and specialized services to the communities of Deephaven, Excelsior, Greenwood, Shorewood, and Tonka Bay. The District provides these services to the surrounding communities through auto aid and mutual aid agreements. The Fire District is staffed with full-time, part-time, and paid-on-call staffing. FULL TIME STAFFING 2007 ACTUAL 2008 REQUESTED Fire Chief 1 1 PART TIME STAFFING 2007 ACTUAL 2008 REQUESTED Fire Inspectors 2 2 Data Entry 1 0 Administrative Specialist 0 1 PAID-ON CALL STAFFING 2007 ACTUAL 2008 REQUESTED Firefighters 50 50 TOTAL 54 54 2006 OPERATING ACTUAL 2007 OPERATING BUDGETED 2008 OPERATING REQUESTED TOTAL $597,436 $649,697 $724, 398 BUDGET HIGHLIGHTS REVENUES The Revenues for the Fire district are made up of City contribution, grants, donations, and fees for service. The majority of the fire district revenue is from the city contribution or city transfer. Grants are variable. There are grant monies available for specific training such as hazardous materials, and disaster/emergency management. Federal grants are available for equipment and are competitive grants. These grant monies have been applied for in the past and will continue to be evaluated in the future. We continue to look for grant opportunities locally, regionally, statewide and nationally. We will continue to explore grant opportunities with public and private sector areas throughout the year for various projects and programs. We have applied for a Federal Assistance to Firefighters Grant in the amount of $92,740 to provide new personal protective equipment (turnout gear) for our firefighters and additional radios for effective communications. This equipment is a critical health and safety component for our firefighters. This is a 95% federal and 5% local grant opportunity. If this grant is successful, the monies budgeted in 2008 for turnout gear replacement would be used as our local required contribution for both areas. Fees for service are variable. It is the desire of Fire District administration to adopt a cost recovery policy in 2007. These fees will assist in offsetting costs for the fire district in specific service areas. The fees for service will be variable. Based on previous years call volumes and call types, a projected cost recovery for 2008 is $7,000. Donations are important to our organization and make up a small percentage of our overall revenues. OPERATIONS 2008 DRAFT BUDGET EXPLANATION As the EFD continues to define its overall operations (facilities, equipment, staffing and operations), the allocated operational budget numbers are not adequate to provide effective service delivery to meet the needs of the mission statement. While the administration of the Fire District would like to increase the budget at a greater rate, it understands the difficulties the communities face with revenues and expenditures. Therefore, the Fire district is proposing an increase to the budget that does not fully meet the operational and capital needs of the fire district, but provides a phased in approach. In order to provide effective service delivery for the overall Fire District, we plan to phase in the operational needs over a three year period. This phased approach will provide the necessary fiscal conservativeness needed by the cities and provide the baseline service capacity needed for the Fire District. The 2008 draft budget has a $74,701 or 11.50% operating budget increase and an overall operating and capital combined increase of $84,109 or 6.06% over the 2007 budget. The main factors and increases are highlighted below. 1) Administrative Costs a. Administrative Specialist. Today we do not have the capability to provide effective administrative functions. Examples of problems include: L Current staffing levels do not allow for effective and efficient use of resources. 2. Ineffective use of personnel for administrative functions such as opening mail, coding bills, copying, and filing. 3. No consistent customer service hours to provide quality customer service. 4. Lack of staff time to provide data analysis and effective reporting. 5. Lack of administrative support time to provide assistance with Board packets and information. ii. Information Management -the administrative/clerical staff in any organization is a key element to the overall success of the agency and our Fire District is no different. The District continues to receive requests from multiple individuals, cities, and business owners that take time to receive, organize and process. Current staffing levels do not allow for effective and efficient use of resources to conduct this business. Based on our current activity and projected activity in the future we anticipate this will not change, but increase as the complexity of our organization, the communities, and businesses changes. iii. The additional part time hours for staff will allow us to provide services more effective and efficient. Specifically in the following areas: 1. Provides administrative support to Fire Chief, Fire Inspectors and other Fire personnel a. Admin support includes typing, data entry, copying, faxing, scanning, mail sorting, labeling, getting mail sent out, filing, answering phones, greeting and helping people, ordering office supplies, maintaining copiers and call for service if needed. 2. Formats documents using Excel and Word for monthly reports, payroll, etc. 3. Prepares monthly, quarterly and yearly reports 4. Assists with preparing packages for Fire District Operating and Board meetings. 5. Prepares all paid-on-call firefighter payroll reports and submits to Fire Chief for processing. 6. Codes and enters fire reports into Fire District recordkeeping software and collects and transmits Minnesota Fire Incident Reporting System (MFIRS) data. 7. Composes, types, processes, proofs and maintains various types of correspondence and documents including, but not limited to, memos, letters, reports, agendas, district policies and procedural directive, as requested. Uses routine features of computer hardware and related software applications. 8. Organizes, updates and files related district documents according to the State records retention guidelines, via computer or traditional filing systems. Maintains the confidentiality of the organization information, when required. Disseminates information in conformance with the Data Privacy Act and department regulations and policies. 9. Answers phones or refers telephone and in-person inquiries, complaints, questions in an effective, tactful and pleasing manner, giving as much information as possible before involving other staff, if more detailed information is required. 10. Performs functions necessary for the production, compilation, distribution and/or mailing of documents, as requested. Maintains office supplies to support administrative activities by ordering supplies as needed. 11. Provides information to citizens on District ordinances and fire codes as requested. 12. Designs and administers databases, spreadsheets, queries and reports in anticipation of District needs. Updates these reports on a regular basis as required or directed and distributes to appropriate individual or community. iv. This additional part time staff member will decrease the time requirement on the Fire Chief and Fire Inspectors to perform daily administrative support fuinctions. v. As the complexity of our organization increases, the analysis of situations and incidents has changed. Requests for evaluation, discussion, analysis, and policy and procedure development require more communication, collaboration, and development. Effective use of the Fire Chief, Fire Inspectors, Firefighters, and Administrative Specialist time and expertise could be enhanced with the additional hours of an Administrative specialist. This position would increase their contact with many internal and external customers in the fire District and provide stability and enhancement to the District. vi. The long term vision of this position will be to increase in hours over a three year period in order to meet the full administrative services needs of the fire district. vii. Budget Offsets -the following provide budget offset from the existing 2007 budget. 1. $6,000 Data Entry 2. $2,400 Recording Secretary viii. Total Cost of new part time staff person - $ 18,783 1. Salary 20 hours a week at $15.00 / hr $15,600 2. PERA $1,462 3. FICA $1,395 4. Medicare $ 326 ix. With the proposed salary and benefits in 2008, this function will increase the overall cost of this function to the fire district by $10,383. 1. $10,383 increase b. Insurance i. Health insurance -the costs of health insurance for the Fire Chief will increase in 2008. This increase is reflective of the District contribution increase. Actual. amounts are not available at this time. The entire plan will be placed out for bid with the group later in 2007. 1. $990 increase ii. Workers' Compensation insurance -our 2007 budget of $15,000 was underestimated by $5,833 with our actual costs of $20,833.00. The League of Minnesota Cities has advised to plan for an 8%-9% increase to premium in 2008. Audited payroll amounts from the previous year that are payable in the current budget year affect the workers' compensation total costs. The last two years these audited costs have averaged over $1,200. The proposed increase is an effort to budget an amount that is accurate for actual District costs. 1. $8,000 increase iii. Property /Casualty insurance -our 2007 budget of $21,000 was underestimated by $6, 317 with our actual costs of $27,317.00. In 2007 we have updated our insurance coverage to include moving our deductible from $250 to $1,000 per occurrence and placing replacement coverage on our three fire engines and one aerial. This coverage provides replacement and not actual cash value in the event of a collision or incident resulting in total destruction. This replacement is important based on current fiend balances for the fire district. Based on an additional fire engine and actual increases obtained in the past three years, the proposed increase is an effort to budget an amount that is accurate for actual District costs. 1. $7,500 increase c. Firefighter and Fire Officer Pay i. This area in increased in an effort to provide consistent and accurate reimbursement for the officers of the Fire District. Although the District has a full time Fire Chief, part time Fire Inspectors, and part time data entry staff, the need for effective fire officers is critical to the success of the Fire District. The Fire officers are being asked to perform administrative and tactical operations for the fire district. The amount of time they contribute to the organization. in relation to their pay in not proportional. In many cases if you were to fully evaluate an hourly wage for these individuals, an estimate would be close to $1.50/$2.00 per hour. ii. This officer structure provides effective delegation and responsibility for effective operations, while providing a modest pay to all officer/coordinator area for time spent above firefighter duties. iii. Fire Officer pay remains performance based and is evaluated annually with performance evaluation. iv. This plan provides for effective succession planning. v. Firefighters are paid a per call wage of $9.00/hour. The firefighters have increasing direct expenses to provide the services such as fuel and clothing costs. With the increasing training requirements and steady call volume, indirect costs such as the time away from family and work are also increasing. The proposed $.25/hour increase is less than a 3% increase. 1. $7,150.00 increase for fire officers pay 2. $3,803.00 increase for firefighters pay d. Inspections i. This area is increased in an effort to provide consistent and accurate financial reimbursement for the fire inspectors of the Fire District. The inspections program is a vital part to the overall fire district while providing prevention and safety services to the community, businesses and the firefighters. The Fire Inspectors are currently substantially underpaid according to the metro area average for same or similar positions. Although the proposed increase will not reach the metro average, this increase begins the process for employee retention. Effective performance, professional development, along with additional future adjustments to salary will assist in personnel retention. If a current Fire inspector were to leave the organization, the Fire District would have significant unbudgeted costs to recruit and train a new fire inspector. ii. Fees for service in the inspection area will provide a revenue offset projected in 2008 at $2,000. This revenue will be received from re-inspections and special inspections. iii. This plan begins a stepped process for wage improvement. iv. Inspectors have been in positions for 2 years with no increases to date. v. The long term vision is to provide effective wages and benefits, training and professional development in order retain effective employees in the inspection program. vi. This plan provides effective professional development and retention. 1. $1,600 increase Pension Contribution i. The $10,000.00 firefighter pension contribution is a voluntary contribution and is decreased by $5,000 in 2008. The decrease in funding allows the Fire District to continue to provide financial support to the pension program for the firefighters while also providing additional funding to other vital needs of the overall fire District. The contribution provides effective recruitment and retention. 1. $5,000 decrease £ Auditing Costs i. Auditing costs were over budget by $1,950.00 in 2005, the costs of the audit were over budget in 2006 and they were over budget by $460.00 in 2007. Although we can not be certain of actual costs in 2008, we are aware of proposed GASB changes required of the firm conducting our audit. The proposed increase reflects an accurate budget amount. 1. $1,000 increase ii. Bond Disclosure Reporting -Northland Securities is required to perform a Continuing Disclosure Report. This annual report is sent annually to Repositories in accordance with our bond agreements. This specific line item has not been identified in the past budgets. L $4,000 increase g. Refuse -the costs of refuse have been increased to accurately reflect current operational costs. 1. $200 increase h. Computer Services -costs have been increased by $16,544 to reflect costs of providing required upgrades, maintaining and repairing the copier and computer systems of the EFD. These costs are reflective of day to day operations and maintenance. There are not technology costs included in the capital funding and only the critical improvement areas identified for filnding. Additional technology improvements for Station I and Station 2 will be identified and recommended pending the outcome of the technology needs assessment. The costs included in this area include the following: i. Computers • Memory upgrades $550 • Office 2003 $1,200 0 6 copies at $200 each • Virus Protection $400 • Firehouse -multi-user upgrade $700 o $350/license • Server (memory and disk space) $300 • Back-up tapes $100 • Station 2 Internet speed Partial improvement in 2007 • Exchange filtering $900 • UPS $700 • CD Writers (2) $90 ii. Laptop Computers for Trucks • Computers coming from grant from Henn County (4) $0 • Installation included in the initial funding with grants $0 • Mounting hardware $2,800 o $700/each iii. Copiers $2,304 • Lease for I new black/white copier at Station 1 in the administrative area. This is the annual cost of a four year lease including the service and supply contract. o Three companies provided quotes for copiers using governmental pricing. The lowest pricing is included in this budget. The cost to purchase this same equipment is $5,500. A service and supply contract would be an additional $660.00 per year. iv. Consultants $8,500 • Detailed needs assessment plan $4,500 o Two companies have provided a quote for services. This is the low quote. • Monthly technology/networking consulting costs $4,000 Total technology costs for 2008 $18,544 $4,500 of the identified technology costs is the identified funding required to perform the requested detailed needs assessment for the Excelsior Fire District technology. 1. $16,240 increase 2) Communications a. Costs in the communications area have increased slightly to reflect increased cellular phone, landline phone, and increased Internet provider costs. 1. $350.00 increase 3) Training a. We continue to do a lot of in house training which saves the district thousands of dollars a year. Examples of this training include, FFI, FFII, Hazmat Awareness and Hazmat operations, which are all mandatory. b. Outstanding Anoka Hennepin Tech bill continues to be a liability. $5,000 in 2008 and $5,000 in 2009 will finalize this bill. c. Inspector Training -there is currently not a line item for inspector training. Ongoing training for development and maintenance is important to the inspections program. It is important that these training areas not take away training opportunities for other firefighters. d. Conference attendance -attending conferences/training provides the needed professional development for the individuals and the overall organization. Conferences provide a conduit to stay current on administrative, prevention and operational areas of the fire service. The conferences listed are not all that could be attended, but those that provide the most effective training to the attendees. e. Officer training and development -effective officer development for personnel, administrative and tactical operations is important for EFD. Each member has different technical and administrative skills and abilities; therefore the need to develop the skill areas in need of improvement is important for overall EFD success. This training is critical for effective officer succession planning and ultimately reduces the financial impact on the fire district with effective retention. 1. $3,500 increase in training area 2. $1,100 increase in conference area 4) Facilities a. Electrical i. Electrical costs were over budget by $12,186.00 in 2005, by $7, 319 in 2006 and projected to be over budget for 2007. The increase is needed for 2008 to cover actual costs. 1. $2,000 increase b. Repair & Maintenance i. Contracts for building maintenance were over budget by $5,706.00 in 2005, by $12,029 in 2006 and are projected to be over budget by about $4,000 for 2007. The increase is needed for 2008 to cover actual costs. Although an increase, this line item may still not be adequately funded. 1. $2,000 increase 5) Apparatus and Equipment a. Motor Fuel costs are $2,000.00 higher due to high fuel prices. If prices continue to rise, this may be inadequate. b. Increase costs of truck maintenance and repair is another factor for the requested increase. The apparatus maintenance and repair vendor has indicated a 4-5% increase in service costs is projected. The addition of the new engine will impact maintenance costs to the overall fleet. 1. $3,450 increase total for all areas 6) Personal Protective Equipment a. Turn-out gear prices are higher due to increasing manufacturer costs with current NFPA harness requirements. b. Adequate funding is needed for the Fire Chief, Fire Inspectors and staff to maintain clothing with positive image and integrity. c. SCBA (Self Contained Breathing Apparatus) i. Changes in the budget reflect changes to accurately accounting for the required testing on this equipment to include: Flow testing of equipment, Hydro testing of equipment, and manufacturer required system rebuilds as the equipment continues to age. 1. $857.00 increase in clothing 2. $1,670 increase in SCBA maintenance 7) Fire Prevention a. This overall area is decreased in costs to reflect the accurate costs of the open house with the donations received. b. NOTE: It should be noted that the open house and other fire prevention pYOgrams could not be conducted at the current level without donations. 8) Special Services a. The Fire District receives questions about how to access and where to park at the Station 1 facility on a regular basis. This funding would begin to address signage at the fire station and increase the effectiveness of guiding customers to the proper entrances. b. Additional funding would be needed to provide a sign similar to the Fire district signage at Station 2 to identify the building from Smithtown Road as a fire station and police facility. i. signage - $500 Other factors to consider: In 2006 the District was over budget by $60,000, in 2005 the district was over budget by $65,889.00 and in 2004 the district was over budget by $44,798.00. These figures do not take into account the $100,139.00 that was taken from the CEP over the years 2004 and 2005. Because of our cash reserves and overall district funding, it is our desire, along with the cities desire, to establish a budget that is maintainable and achievable without significant cost overruns on an annual basis. At the end of year 2006, the unreserved fund balance for the General Fund was $100,569 or 17% of the total general fund expenditures. The unreserved fund balance is below the auditor's recommendation of a minimum $130,000 unreserved fund balance. The proposed Fire District Operating Budget does not leave room for unbudgeted expenses in budget. Specific areas such as the motor fuels, computer services, and building repair are budgeted to meet the financial needs of the overall district at this time and may require additional funding in the future. We realize that we are asking for an increase above a 2-3% increase, but we believe that if we continue running with unrealistic budget figures, we will not be able to stay within the budget expenditures. We continue to define the true cost of running the new buildings, equipment, apparatus and personnel. Summary The Fire district is proposing an increase to the budget that does not fully meet the operational and capital needs of the fire district, but provides a phased in approach in order to meet the financial needs of the communities and the operational needs of the fire district. The 2008 draft budget has a $74,701 or 11.50% operating budget increase and an overall operating and capital combined increase of $84,109 or 6.06% over the 2007 budget. N N ° a o o ~ ~ o m 0 ~ ~ ~ ~ o ~ O ~ ~ ~ ~ O = ~. c~ ~ ~ tD ~ ~ a ~~ I ~ ~ ~ ~ ~ ~ ~ ~ . ~ c~ fD ~ ~ C ~ rt ~ -P -P Q- co n ' v~ ~ w ~; rn a O ~ .~ I ~ \ o ( N ~ ~ C , c p Z ~ ~ N ~' O O I ~ I i ~ W n N o ~' ~ Q a~ . ~ ~ O ~ ~ a~ Q. n - ~ ~ ~ ~ ~ ~ c r' ~ ~ ~ ~ ~ ~ ~ o I N N _~ O `G Oho ~, ~ `Y O ~ ~ 'O'ww V+ ~.1~i n ~ ~ ~..h Excelsior Fire District Draft Budget FY 2008 Revision 3 -July 20, 2007 Comparison with Previous Years v'J~Yh 2007 Frciacted Percent 200s 2DO4 200~~ 2066 ZOOM' 20D< 2608 Chaage Achr~i Actual Actual Actual Burg^i Prclccted Proposed From 07 Account Code Obiect Desaiptinn Amount .°=:roust i;mount A.maunt i~ClCpied Budget Adopted Fund 230 FIRE OPERATING FUND Dept 42200 Fire Operations Less Orono Transfer 111,287 Personal Services 230-42200-101 Employees Regular 109,644 114,787 80,024 76,042 80,835 80,635 83,500 3.30% 230-42200-103 Part-Time Employees 4,834 5,295 5,091 4,427 6,000 5,128 15,500 160.00% 230-02200-106 Firefghter'sSalaries 121,666 141,163 124,567 121,707 136,89D 136,000 140,693 2.78% 230.42200-107 Fire Offcer'sSalaries 17,785 18,193 20,125 21,300 22,800 22,600 29,950 31.36% 230-02200-108 PR Fire Inspectors 32,839 37,628 40,000 39,612 41,600 4.00 230-42200-121 PERA 10,147 10,580 6,943 6,594 11,958 12,616 15,074 26.06% 230-42200-122 FICA/MC 17,645 18,586 15,582 16,592 16,908 13,500 18,986 12.29% 230-42200-131 Employer Paid Health 9,626 7,499 6,000 2,657 10,010 10,010 11,000 9.89 230-42200-133 Employer Paid Life Insurance 47 47 23 7 625 600 650 4.00 230-02200-151 Worker's Comp Insurance Premiur 11,155 10,977 13,723 15,644 15,000 20,833 23,000 53.33% 230-42200-170 Firefighter Pension Contribution 15 000 15,000 15,000 15,000 15,000 15,000 10,000 -33.33% Total Personal Services 317,548 342.126 319,936 317,598 356,026 356,734 390,053 9.56% Supplies 230-02200-200 OffceSupplies 1,879 3,680 3,143 3,581 3,800 3,800 3,800 0.00% 230.42200-212 Motor Fuels 6,815 8,050 11,581 10,524 10,000 11,500 12,000 20.00% 230-02200-217 Clothing 12,514 9,785 5,295 10,058 15,720 15,700 15,577 5.45% 230-02200-220 Repair/Maim. Supplies 6,711 12,387 11,228 9,378 5,850 5,950 5,000 2.56% 230-02200-221 First Aid Supplies 2,822 1,437 2,099 2,372 2,500 2,200 2,500 0.00% 230-02200-222 Firefighting Supplies 2,639 1,323 2,280 3,138 6,645 6,600 5,780 2.03% 230-0220D-240 Small Tools and Minor Equipment 1,993 3,682 2,384 1,082 - - - 230-02200-241 Fire Prevention Tools 2,673 1,986 5,871 1,689 8,100 6,000 6,200 -23.46% Total Supplies 38,046 42.330 43,881 42,022 52,615 51,750 53,857 2.36% Professional Services 230-42200-304 Legal - 4,500 4,000 4,500 0.00% 230-42200-307 Fiscal Management Fees 15,000 15,750 15,750 16,538 18,000 18,000 18,000 0.00 230-42200-311 Auditing 3,555 4,100 6,150 6,150 6,000 6,460 11,000 83.33% 230-0220D-312 Refuse & Recycling Collection 0 1,067 952 1,208 1,100 1,492 1,300 18.18% 230-02200-313 Janitorial Services 4,361 6,973 8,810 3,927 6,600 3,324 4,500 -31.82 230.42200-318 Medical Fees 1,734 4,923 9,386 3,576 5,500 5,500 5,500 0.00% 230-42200-319 Professional Services 1936 6,560 1,805 17,141 4,900 7,500 19,044 288.65% Total Professional Services 26,586 39,373 42,851 48,540 46,600 46,276 63,844 37.00 Other Services and C haroes 230-42200-321 Telephone/Communications 18,002 21,805 26,793 36,299 20,850 23,636 21,200 1.68% 230-42200-322 Postage 834 576 700 912 850 850 900 5.88 230-02200-323 Radio Units - 24,000 24,302 26,900 12.08% 230.42200-331 Conferences 23,379 34,655 44,277 17,018 4,600 4,500 5,700 23.91 230-02200-332 Mileage 1,928 607 1,356 159 2,250 600 1,500 -33.33% 230-42200-333 Meeting Expenses - 2,500 1,524 2,500 0.00% 230-42200-334 Training & Schools - 23,400 27,576 25,900 14.96 230-02200-350 Printing 8 Publishing 2,705 1,883 1,316 3,465 3,000 2,500 2,530 -15.67% 230-02200-360 Insurance 16,220 19,950 20,338 22,946 21,000 27,317 28,500 35.71% 230-42200-381 Electric Utilities 2,087 21,537 28,186 29,319 28,000 28,000 30,000 7.14% 230-0220D-383 Gas Utilities 3,098 15,905 22,873 21,524 24,000 24,000 23,500 -2.08% 230-42200-386 Water and Sewer Utilities 937 1,182 1,000 1,000 1,100 10.00 230-42200-401 Repairs & Maint. Contracted Bldg. 918 360 9,206 15,529 8,000 12,308 10,000 25.00% 230-42200-404 Repairs/Maim. Machinery/Equip. 7,031 18,341 23,477 23,853 19,150 21,000 20,500 7.57% 230-42200-405 Fire Equipment Maintenance 2,277 2,695 4,861 6,805 6,975 6,950 8,545 23.94 230-42200-412 Building Rentals 22,857 - - - - - - 230-42200-430 Misc Expenses 500 500 1,000 100.00% 230-02200.433 Dues and Subscriptions 1,440 1,541 1,216 1,234 1,800 1,800 2,159 20.50% 230-422D0-039 Contingency 2,260 2,758 2,562 7,031 2,581 204 3,000 16.23% 230112200-444 W.A.F.T.A. 0 - Total Other Services 105,038 142,612 188,099 189,276 194,456 208,567 215,544 11.41 Total Operating Budget 487,218 566,442 594,768 597,436 649,697 663,327 724,398 11.50% Capital Outlav 230-42200-560 Furniture and Fixtures 1,150 - 230-02200-570 Offce Equip. and Furnishings 3,792 - 230-02200-720 Operating Transfers (Equipment) 95,000 25,000 46,500 125,000 150,000 150,000 155,000 3.33 Operating Transfers (Building) 350.000 594.269 576.285 592,369 588.065 588,065 592.473 0.75 445,000 619,269 624,785 722,311 738,065 738,065 747,473 1.27% Totals Fund 230 Fire Operating $932,218 1,185,711 1,219,553 1,319,747 1,387,762 1,401,392 1,471,871 6.06% EXCELSIOR FIRE DISTRICT 2008 Draft Operating Bud get July 20, 2007 Proposal Revision 3 CATEGO RY PERSONAL SERVICES Detail Item Amount Line Item Total Category Total 101 Employees Regular (Full-time) 83,500 Fire Chief 83,500 103 Part Time employees Administrative Specialist 15,600 15,600 $15.00/hr x 20 hours per week 106 Firefighters Salaries 140,693 East Call Pay $9.25 x 175 x 8x1 1/4 hrs 16,188 East Drill Pay $18.50x40x15 11,100 West Call Pay $9.25 x 600 x 14 x 11/4 hrs 97,125 West Drill Pay $18.50 x 40 x 22 16,280 107 Fire Officer's Salaries 29,950 Deputy Chief 4,900 Battalion Chiefs (3) 9,900 Captains (4) 7,000 Apparatus Coordinator 1,750 Asst. Apparatus Coord. 1,000 Support 1,200 Coordinators (7) 4,200 108 Part Time Fire Inspectors 41,600 $16.00/hr x 50 hours per week 121 PERA 15,074 Chief 10,752 Inspectors (2) 2,860 Administrative Specialist 1,462 122 FICA 14,402 Firefighters 8,723 Fire Inspectors (2) 2,728 Administrative Specialist 1,395 Fire Officers (10) 1,556 123 Medicare 4,584 Chief 1,210 Fire Inspectors (2) 640 Firefighters _ 2,044 _ Fire Officers (10) 364 _ Administrative Specialist 326 131 Health Insurance 11,000 Chief 11,000 133 Life Insurance 650 650 151 Workers Compensation 23,000 170 Firefighters Pension 10,000 TOTAL PERSONAL SERVICES 390,053 CATEGORY SUPPLIES Detail Item Amount Line Item Total Category Total 200 Office Supplies 3,800 212 Motor Fuels 12,000 ** 217 Clothing 16,577 Turnout Gear (5 sets) 7,500 Helmets (5 950 ID for helmets 200 Hoods 12) 432 Gloves (10 pairs 500 Turnout Gear Repair 500 Firefighter Uniforms (5) 1,125 Badges & Uniform Brass _ 520 _ Gear Cleaning 400 _ _ _ Firefighter Work Uniforms (10) 1,500 SCBA Masks (4) 750 Fire Inspectors Uniforms (2) 600 Boots (5) 800 Duty Uniforms 500 Fire Chief Uniforms 300 220 Repair and Maintenance Supplies 6,000 Batteries 500 Culligan Water Station 1 & 2 650 Solar Salt Station 2 650 Small Tools 1,100 Misc. Supplies 3,100 221 First Aid Supplies 2,500 222 Fire Fi ghting Supplies/Tools 6,780 Fire Extinguisher Powder 380 Cartridge Refills 350 Oxygen Refills 650 Firefighting Foam 700 Extinguisher Refill 1,700 Misc Tools 3,000 241 Fire Prevention 6,200 Code Books 500 Open House 2,000 Supplies & Handouts 3,000 Sparky Costume Maintenance 200 Life Safety Video 500 TOTAL SUPPLIES 53,857 PROFESSIONAL SERVICES 304 Legal 4,500 307 Fiscal Management 18, 000 311 Auditing 11,000 312 Refuse 1,300 313 Janitorial 4,500 318 Medical Fees 5,500 319 Professional services 19, 044 Recording Secretary Computer Services __ 18,544 __ CISD 500 TOTAL PROFESSIONAL SERVICES 63,844 CATEGORY OTHER SERVICES AND CHARGES Detail Item Amount Line Item Total Category Total 321 Communications 21,200 Telephone 12,000 Cell Phones 3,500 Pagers 6 @ 475) 2,850 Pager Repair 1,200 Internet 1,400 Paging 250 322 Postag e 900 323 Radio Units 26,900 Hennepin County Radio Lease 26,400 Hennepin County Radio Repair 500 331 Conferences 5,700 Mn Fire Dept. Conference 750 Mn Fire Chiefs Conference 300 Chiefs Conference 1,000 Fire Department Instr. Conf. 2,500 Emergency Mgnt Conf. 400 Fire Inspectors Conference 750 332 Mileage And Travel 1,500 333 Meeting Expenses 2,500 334 Training Expenses 26,900 2003 Anoka Tech Bill Payment 5,000 EMT (5 @ 800) 4,000 EMT Refresher 3,000 FFI 2,700 FFII 1,200 Haz-Mat Ops 2,000 Vo-Tech Schools 3,000 State Sectional Schools 2,800 Boat Training 300 Bloodborne/Right To Know 100 Guest Speakers 1,000 Training Aids 600 Support Staff training 200 Fire Chief Training 300 Fire Inspector Training 700 350 Printin g And Publishing 2,530 Call Sheets 325 Training Sheets 535 Film & Developing 370 Copying 225 Stationary 350 Printer cartridges 225 Other Printing 500 3601nsurance 28,500 381 Electric Utilities 30,000 383 Gas Utilities 23,500 386 Water and Sewer Utilities 1,100 401 Building Repair 10,000 404 Repair And Maintenance Of Apparatus 20,6.0.0 _ _ Truck Repair 12,000 _ _ __ __ Pump Testing __ _ 1,200 Service 3,950 Major Repairs 2,600 Supplies 850 CATEGORY OTHER SERVICES AND CHARGES (Cont.) Detail Item Amount Line Item Total Category Total 405 Fire Equipment Maintenance 8,645 Compressor Service 1,450 Air 575 Gas Powered Equi ment 500 Air Pack Service 2,000 Fit Testing 1,350 SCBA Flow Testing (18 @ 65) 1,170 SCBA Hydro Testing 300 Ladder Testing 1,100 Hose Testing 200 430 Misc Ex enses 1,000 Bank Expenses 500 _ Station Signage Improvements 500 433 Dues And Subscriptions 2,169 Nat. Volunteer Fire Council 30 IAFC/INT Assoc Of Fire Chiefs 195 IntAssn Of Arson Investigators 50 NAFI 40 Mn Chapter IAAI 25 Mn State Fire Chiefs Assoc 130 ACFEI 130 MSFDA 300 Fire Marshals Assoc Of Mn (2) 70 NFPA 135 ACS Firehouse Solutions 125 Hennepin County Fire Chiefs 20 United Firefighters Assoc 30 Firehouse Magazine 30 Smoke Eater (22) 160 Chamber - Lake Region Mutual Aid 75 Southwest Mutual Aid 100 Metro Fire Chiefs 100 Misc 74 Vol FF Benefit Association 350 439 Contin gency 3,000 TOTAL OTHER SERVICES AND CHARGES 216,644 TOTAL OPERATING BUDGET 724.398 CAPITAL OUTLAY 560 Furniture And Equipment 570 Office Equipment TOTAL CAPITAL OUTLAti CAPITAL TRANSFERS Equipment Transfers 155,000 720 Facilities Transfers 592,473 TOTAL CAPITAL TRANSFERS 747,473 TOTAL CAPITAL 747.473 TOTAL BUDGET AMOUNT 1471 871 M~M AW W O L 0 N ~U ~ ~ ~.~.. N aL N ~ ~j~ •r1 L a 0 . r Rf U ~ V/ ' y I h o o h o ~, o n o ', o ~ j ~i ~i Gi Nj O ~ ~ O ~j Mi 0 M M IOj { 00 ':O ' G ~ ( 0 M (V'i d' 07 Cfl j - c O ~ ~I I ' ! O O O! r O O _.__ - } O O O O I~ ; O 6) O ~ O I , N ' a7 ~ t0' CO I~ Oi .- CO M O CO O. ~I ~ ~' I tNC N ~! ~ N r' ~I I I vI I I I I. C i i ~i I I I ' N N O O ~ O Oj Oj ~' N O O N CO O O ~ CO O Oj OI O~ O 'ti M X00 O I i Q' OL H O d' O I~ ~- lf> 0 ~ f~' 01 to ~ CO i c- 0 ! I~ ~- ; d- I a j ( I ! NI I I~ i - 1 „ _ ~ 64 __ o' I I o j 6c} I o' Ef3~l, -~ o i Ef}i ~ ff~ o - ~ ° i i ~' ~' ctl '' ~ O o; N~ ~ N ° tn N ~ I C ~ , - i Ol 1 r ~ r o ~ , I - ~ -... 0~ _ 0 ~ O ~ O ~_ ~--r OI O N . O! CM I O M' O t f') O~ ~ O' Oj f~ ~ I ~ ~ t.C) ~ . COI N M c7' I y N d' ~- CO n N j v~ 0 d' M N, - N M ~- !O N ;~ O; ' ~ ; i i r t o o o 0 oj oi o o o of o to I O ~ N~ r- d' 'N C M ~ 00 r- ~i OI O (p~ ct 0 N '1~ O I~ ~ ~ Ni W. ~ ~ ~ ~O 7 ~ ~ I Mi t i. ~ j ; ( ; I ;~ I j ~ o I' I ' o N I i I I i I j ~ I~6c} L - i._ ~ O ~ i0 I O O COI iO ~ O O ~O O Oi O I ~ I~ I~pp N M ti N N CO ~ ~, O ~; I I 00 ~ ~ O O ~~ ~ i j A ~ IM ~ CO C CO IO d" I~ r~ ~ ill I w.. M e- itfl j~i IN 7 `o ~ i i :'" O i U t0 I I I N I i ~ ~ I ' I i I I I I I, - a R w - ~ ~ - ' ~r i ~-- ~ -~~ ~ i ._ , ~ I, i j I .~- ~I a- ~ I ,_ a~ I ' ' , j ;c i o I ~ m ~ ! j I c > ~ '-a j ° ~ $ ! ~ ''~ I ~i ~ e I,~ ; ~ . ~ o ) 3 3 ~ 'C o V ~ I ~ X m ~ ° ~ of o Uj . ~ ~ ~~. N ~ o ~ ' l~ M (~ ~ b 01 ~O N [~ O ~ O~ N ~D 'V M _ ~ O vi t~ ~ O ~ O ~ ~ Rt ~ vi ~ 69 69 64 69 b9 ~ F" E" a F Q W V W O 0 N L f9 O C '~ C v=- ~ ~ ,~ O ~ C;S N ~ ~ N _ Q '~ m i ~ N U ~ O p Q~ o tt'i OL ~O ~ ~ Q9? C .~ U C 0 U 0 Q ~' !"'~ r..i b O O N b y ~1 0 iw b U+ ~ ~y N O ~O N V N b V N 01 M ~ U . -~ y 7 ~O ~n ~O ~ 3=. ~ ~y ~"' O ~ ~}' ~ M M G1 .. O oo v~ O O~ ~ ~ ~ ~ rn U N 69 fA M 69 'u sv v3 ~ ~ y ~ f~ W U y oo ~ ~ v ~ ~ ~ ~ ~ ~ ~ ~ ~ Q o M ~ ~ rn ~ ~ W o o O ~ 69 69 N bA ~ ~- ^ ~ ~ /!i d ~ ~ O ~ N ~, _ ~e ~ d W o 0 0 0 0 c O ~ y w p c ~ ~"~ ~ ~ M in r° ~ r~ C ~ ~ ~+" CQ y h{~ O T O U ~ ~ ~ ~ ~ ~ _ ~ O O C O O Q U ~~~~ W O ~ N b I r., M ~ 'n O ~ .b C ~ ~I U ~. ~ ~~MN~ ~~ ; M , M ~ ~' o 0 0 0 0 mac{ Q U p ~ ~ ~ 0 0 ~D ~ Q\ O O k.; O U N F4 N .M-. ~ 7 ~ U ~ b b a ~~ ~ W M W ~ ~ ~ ~ C N ~ a .-. N O H N .x. C o 0 0 0 e ,--~ U O ~ N vi Q\ ~ O ~ ~ O ~ v'i U O 4V+ ~ 00 N W O ca W N .-+ ~ d. n' '~ ~ ti ~ o ~ T ro ~ O ~ ° M ~ v 7 ° ti v P., ~ a o l~ M N V1 ~ V 4 ro . ~ r a1 O y M N l~ ~--~ ~ ~ ~" N W d V O O c o ~ 'Y-. v ¢ N O ~ ~ ~ vt O ~ , O ,7 N a~ a N G\ 00 M .~-. O ~ ~ a 0 ~ H O U , p +- 0 0 0 0 0 0 0 0 0 0 o ~' ~ ro ~ ~ oo rn N ~ ~ `~ ;~ ~ 7 ~ ~ ~ NV vj N G\ O 'ct M ~ M y "" ' O ~ ~ I O O\ Vl O O ~ `~ a ~ A o° o ~~ ~ Y F. ~ ro . V M O fA .-- 69 69 a /. W ~ s sv U ~ ~ C o 0 c 0 0 o ti . G ~ cUC ~ ° N ~ ~ im ' ~ ~ ~ o ~ v , ~ o ~ U ~ P. N ~ ~ M ~ a~ ~ k ~ .N ~ ~ N ~' 01 M ~ N E-~ c C cd ~ V 7~~ 0 ~ O O O a .-~ M V CO ~D V1 N ""' O ~ 00 O\ M 00 O\ pQ ~ N Q D\ h M N q ~ ~ ~ ~ ~ ~ c `~ 0 0 ~ F» E» ~ P. H U ~ ~ x *' H o ca d ~, °o ~ 0 3 ° a7 N 3 ~ d u d p C A WC7~H O ~ N ~ ~ N [~ Vl V' N 00 r ~I M ~ 69 V1 ~ ~ 69 69 69 69 H U F Q ~i O a W U W ti O O N 0 f6 C~ ~ C ~ L p> C,? C ~ ~ ~ ~ ~ C} r ~ ~ O ~ ~. O ~ j~ N ~ "CS N ~ Q~ ~ Q ~ m ~ >• N ~ O 0.. a ~ o c -~ ~ ~ ~ •y c c U ~ 0 ~ ~ c U O Q N M GA b M~y~.~ F~1 0 0 N "'~ O O i. 'd N ~ O ~ i i ~' N 0 ~ U y v i o o ~ v i o c ' ,~ ~ `~-~ O ^ o ~ rn v ~n o 00 ~t o o, ~ ~ ~ ~ N 69 69 M 69 ~ ~ ~ ai ~ . ^, k, W ~ N v H ~ M M .N. 00 x"+ ~ Vr l~ V W M ti ~ ~ ~ ~ 69 6R N 69 ~ ~ ~ ~ ~ ~ b ~ ~' y ~ v1 O C N /C. O N ~ _ R L ~ 0 0 e 0 0 ° ~= T O v ti ~ W ti N W ~ ~^ ,b U ~ ~ ~ W a N r~ CF r O ~ N r ~ ~ o o ~ o ~° U Q ~ ~ a\ ~ ° ~ oo N~~ ~ ro b b , , ~ ~ o ro U ~" r. N ~ ~ ~ `" ~ ,--. [~ N U1 O vi ~ ~I ~ ~' '~.~ U Q\ "" M N ~ ~' ~ t" M M N W Q 0 0 0 0 0 ~~`qqq N O O O O G\ N v1 ' ~ U N 00 <i ,~ 7 v O ~ ~ U ~" N '-' ~ ~ '-' 'O ~ ~ N ~ Y ~ a. ~ ~ ~ M ~ ~ ~~ I 0 0 x ~ " N ~ ~OI I p., " 0 o N ~ ~ N ~ p '~ p N ~ ~ vl ° c'n ° m o ~ t~ ~ O N U ~ m id f3 N ~ ~ 7 Q\ o 5 ^' U~ o a ° c C 0 o ~ b ri N~ t~ ,-~ p W O a. 0 ro ~ •~ ~ ~ ~ ~ c-~ o~ N ~ ro C o a a ° o; ~ ~ ~ N o a, ~, o , ~. U ; ~' ° ° ° ~ ° ~ ~ ~ ~ m o o o o ~ ro ~ ~, '. ~n o0 o N ~ .ti ° , ~ °~° o ~ N ~ °o, ~ • a U Q M GO ~ "' D1 N N V ~ N ~ in G 69 69 69 ~$ 69 ~ ' ~ ~ o o \° o o p ~ cpd 0 ~ N t , W N ~ M f"+ ~ N U W -. N~~ V ' N .~ ~ N N rTi y ro ~ N ~ '1 Q i 'cl' ~ N v n, Nn, V~ Qn O p vi N O N c 3 ,--. O V~ ~O ~ O O •~ O bD it N Q o0 7 ~ V ~D p • ~ M N M ~ ~ O O ' ~ 6 9 6 9 6 9 . -~ 6 9 69 a ...i a H U E ~ 0 o ea ~ ~ 0 3 ~ 0. 3 y ~ aAi v u p C A W C7 r~i~ H 0o M N ~D O 0o r o0 0 0 M ~D 00 V ~ ~ M .--I Ef3 V'1 O 69 59 69 fA F H U H H AW G4 ~1 FN F~ W W O O N O 4--i _~ rq~ H b4 o ~ O N Y b ~ 3-i ~-, ~ ~ d ,~ bq .~ U .~ O .~ U O Q to N bR J~ bA "~ 0 0 N 0 a a "17 ~ y ~ O m ~ ~ ~ ~ ~ ^ U ~ " " ,_., 00 O~ N ,--i D O " M t .. O ~ y D V 1 ni W ~ 7 O 00 ~in U O ~U b9 69 M 69 6R 69 ~ N U N .C ~ W ~a+ V] U ~ 7 0o Q\ N t~ oo N O r O~ oo i O ~ ~ Q ~ oo O v ~ t fi ~ ~ ~ N _ '~ 1, r , 6 9 69 69 'b ~ O 6~ O N ~ ~ ~' o e ~ o o p O p ~ '~' O ul h M~~ N N ~ p ~ O O E N O CV ~ V ^ ~ C ~ ~ (~ Fy, N r r ,~ ~ cC ~ O o 0 0 0 o \ ~ \ ~ o\ o O ~ ~ U Q p . . N M I 00 O vi cd .~ b c ~ _ ~ ~. ~ pp O '^7 ~ cpd d N U ~ ~ ~ O ~ N ~ M ~., N ~ ) U . -. o a\ M M ,n o M M N w O \° o ° \ ° N~ O ~ 00 d' ~ d' ~ I O ~"+ ~ N N (~. N .M-~ ~ ~ ,N-i v N •p b ~ y I K ~ ~!'~ O\ ~ O\ M °° ° ~ O O ~ N H A, '~ ° M N `°I ~ 'b ~ o o~ o ~ ° o o n o p ~ t~ v1 ~ M O M O O\ (~ ~ O ~ N ,~ ~ N M 0 cyd ~ N •~-' ~' ~ ~ ~ O ~ _ O ti ~ O ~ ~ ~ O O ~ ~ ~ . O d. b a' ~ O\ 00 ~ ~ N V1 ~ cad O ~ M N~ t~ ~-" ~ ~ ~ W O 0. , . O , O O N ~ y M o 0 0 ~ O ~ ~ ~ cd >, ~ 0 O N ~ d I O ' ~ ~ ~ : M ; ~ O o U '.~ w ~ °o o ° ° v _ ~, ~ ~ o o ~ p-' Q ~ oho N M O ~ ~ j oO N N N rt' O~ ~ S" 69 69 Ef3 ~ 69 ~y p W ~ ~ U ro O N ° ~ ~ 00 M K1 N OII ^ N ~ N ) ~ 00 O ~ O O ~ ~ c x a ~a,o~a\ ~ ~. ~H G ~ N~ [~ N~ M O O O N ~ 00 ~ Q\ M o0 V'1 N O O ~ O O M~ ~ b4 ~ N ~ p O ~ b9 69 69 64 N ~ ~ ..i C1, H O * i~ U k O ,~ ~ ~ o o a ~ ~, c ~ 0 3 ° ~ ~, 3 ~ ~ U ~ O C ~, A W U' U1 F ~~ ~.. a 1 v, ~. ~,, ;may. excelsior Fire District Proudly se~^ving the Communities of Deephaven-Excelsior-Greenwood-Shorewood-Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 Date: Thursday, August 2, 2007 To: EFD Board EFD Operating Committee From: Scott Gerber, Fire Chief Re: Summary of future budget Considerations The 2008 CIP and Operating Budgets have introduced ongoing discussion about funding and adequate planning for the firture of EFD. I have received questions from some elected officials about what areas are identified as firture financial concerns. The purpose of this memo is provided planning information for firture budget considerations. This document is provided for planning purposes to assist in identifying key areas for future budget and operational needs while the Fire District strives to meet the service delivery requirements of the mission of the Excelsior Fire District. The following are key budget areas considerations for the future: Budget Reserves a. Developing effective budget reserves for both the Capital fund and the Operating fiord will be critical to the long term success of the Fire District. 2. Facility Maintenance a. Effective budgeting for maintenance of two fire stations including day to day and capital items in the future. Maintenance items include: generator maintenance, door repair, carpet maintenance and replacement, wall repair and painting, roof repair and replacement, lighting repair and replacement, boiler/furnace repair and replacement, air conditioning repair and replacement, and security upgrades. 3. Staffing a. Effective administrative assistance -ongoing analysis of the correct hours and functions for the staffing to perform these critical administrative functions in a optimal manner. b. Effective wages for paid on-call firefighters -ongoing adjustments to maintain competitive wages for area paid-on-call fire departments in order to achieve and maintain effective recruitment and retention. c. Effective wages for fire inspectors -ongoing adjustments to maintain competitive wages for area fire inspectors in order to achieve and maintain effective recruitment and retention. d. Effective wages for fire officers -ongoing adjustments to maintain competitive wages for area paid- on-call fire officers in order to achieve and maintain effective recruitment and retention. e. Effective pension contributions -ongoing adjustments to the pension contributions in order to maintain competitive pensions for area paid-on-call fire departments. This is a key item to long term firefighter retention. 4. Training a. Ongoing effective training inside and outside of the organization for all members of the District including the firefighters, fire officers, fire inspectors, administrative staff and the fire chief. Training is the key to successful teamwork and operational success. 5. Technology a. Ongoing effort to provide effective computer maintenance and replacement b. Ongoing efforts to provide effective copier maintenance and replacement c. Maintenance of the land line and cellular phone systems d. Evaluation and considerations for 800 mhz radio replacements as the current system ages. 6. Apparatus a. Ongoing fleet maintenance, repair and replacement to meet the operational objectives of the overall Fire District. This will include fire apparatus, boats, and other specialized equipment. 7. Equipment a. Ongoing equipment maintenance, repair and replacement to meet the operational objectives of the overall Fire District. This will include Self-Contained Breathing Apparahis (SCBA), extrication equipment, air monitors, Automatic External Defibrillators (AED's), and other specialized equipment. Please contact me with any further questions or concerns. Thank you in advance for your time, effort and support. MEMORANDUM TO: City Council FROM: Craig W. Dawson, City Administrator DATE: August 9, 2007 SUBJECT: Proposed 2008 Budget for Mound Fire Services Back rg ound: The City provides fire and rescue services to Enchanted, Shady, and Spray Islands through a contract with the City of Mound. The current three-year contract expires at the end of 2006. Under the terms of the contract, cities contracting with Mound (Shorewood, Minnetrista, Spring Park, and Minnetonka Beach) are notified of the estimated cost for services by September 1. The contract cities do not approve the budget or their payments for service for the following year, but may make comments on the budget and forward them to the Mound City Council for its consideration before adopting its budget in December. The City of Mound has established an advisory Mound Fire Commission as a forum for contract cities to review and discuss MFD matters. I serve as the City's representative to the Fire Commission, which generally meets quarterly. Funding Formula: For decades, the formula for allocating costs was based 50 percent on tax capacity and 50 percent on the average of personnel hours responding to fire, rescue, and mutual aid calls over the previous three years. In 2006, a new funding formula was agreed to, and is in the 2007-2009 agreement for services. The new formula is based on the following: • 20% on the percentage of the previous three years' average of firefighter hours in each city • 20% on market valuation of land • 30% on market valuation of structures • 30% on population Over time, a greater proportion of costs will shift to Minnetrista, as it is the contracting partner with the most growth potential. With this new formula, the cost to Shorewood decreased from $25,572 in 2006 to $23,256 in 2007. Proposed Budget: The 2008 budget as proposed is 5.44 percent greater than 2007 for MFD operations. Major areas for the $53,000 overall increase in expenses occur in the equipment replacement schedule, compensation and benefit adjustments, and in firefighter relief association (i.e., pension) contributions. Otherwise, the MFD budget would continue services at current levels. ®. ~®r0 PRINTED ON RECYCLED PAPER ~ ~ 2008 Proposed Budget for Mound Fire Services August 13, 2008, City Council Meeting Page 2 Shorewood Costs: Shorewood's costs would rise from $23,256 in 2007 to $25,257 in 2008, an 8.6 percent increase. This level of increase is formula-driven. The increase in the market value of land and structures on The Islands is 13.75 percent. Of the 2008 costs, $7,551 is for the lease of the new building. This amount would be considered a special levy for Shorewood, and not included as part of the levy base should the Legislature re-impose levy limits. RECOMMENDATION: Staff recommends that the Council accept the 2008 proposed budget for fire and rescue services from the City of Mound. Staff will forward any comments to Mound as directed by Council. 5341 tv1AYWC3QC3 ROAD ft~C7UND, MN 55364-1687 MEMORANDUM August 1, 2007 F'N: (952) 472-0600 FAX: (952} 472-0620 th/FE: www.cityafmaund.com .~ TO: ALL FIRE CONTRACT CITIES FROM: KANDIS M. HANSON, CITY MANAG SUBJECT: 2008 FIRE CONTRACT BUDGET PROPOSAL Enclosed is the 2008 Fire Contract Budget Proposal. It follows the same format and approach as used since 1982, with the exception that we are now using the new formula for cost allocation purposes as recommended by the Fire Commission and approved by the City Council in 2006. Capital outlay for 2008 consists of an 800 MHz mobile radio with accessories for the new tanker pumper truck, an Extendo Bed Mobile Organizer, and afour-wheel-drive, off-road utility vehicle for fire and rescue special use. Although we are not proposing the purchase of a new vehicle in 2008, we are continuing to set aside monies ($47,000), in the Fire Truck Repair Account as we have since 1991. Keeping this amount in the budget will assist in planning for future purchases of major firefighting equipment. As in past years, we have reviewed the annual increase for the Fire Relief Association. As you may recall, from 1982 until 1992, we have been collecting a 10% annual increase for this purpose. In the 1991 budget, we reduced the annual increase to 4%. In the 1992 budget, we again included a 4% increase. For 1993, a 7% increase for the fire pension contribution was approved. For 1994, a 4% increase in the contribution was approved. For 1995, we had a 4% increase in the contribution and an additional 2% in the contribution to address the unfunded liability issue that had been discussed within the actuarial report that the Fire Department had prepared as of 12/31/94. The Department requested a pension benefit increase in 1995 but we asked for an actuarial as of 12/31 /95. That was completed in the spring of 1996 which indicated that an increase of $3 5 or a monthly benefit of $460 would be affordable without any increases in contributions from the cities in the fire district. The Department's request was approved by the Mound City Council effective July 1, 1996. printed on recycled gaper pn August 25, 1998 the Mound City Council passed a resolution approving an increase in monthly pension benefit for the Fire Relief Association to $510 effective September 1, 1998. For 2001, the contribution from the cities towards the Fire Relief Association was set at a 4% increase over the 2000 contribution. Firefighter's hourly wages, which are paid on call, have been disbursed at $7.00 per hour for 2001, an increase of 50 cents from prior years. Effective January 1, 2001, the Mound City Council approved the Fire Department Relief Association's request to an increase in pension benefits to $585.00 per month. For 2002, 2003, and 2004 the contributions from the cities towards the Fire Relief Association was set at a 3 % increase over the 2001, 2002, and 2003 contributions. For the year 2005 an additional 2.5% increase and for the years 2006 and 2007 an additional 3.0% increase in pension contributions were approved. After receiving recommendations from the MFD Fire Commission, we feel that an additional 3.0% increase in pension contribution for the year 2008 is a justifiable validation of the skills which these volunteers bring to the service of the Fire Department. The extended leadership of a fire chief and the fire inspection needs are being addressed through a full time fire chief position and a full time secretary. We have budgeted $118,905 for these positions in 2008. The Fire Department Volunteers are very proud of their equipment and of the service which they provide. The Cities of Mound, Minnetrista, Spring Park, Minnetonka Beach, and Shorewood are proud of having such a dedicated group of individuals who volunteer their time for the safety of all the citizens in the fire service area. Firefighting continues to be complicated and more sophisticated in many respects. More and more time is required of firefighters now than ever before. Being able to provide excellent equipment, training opportunities and financial incentives to attract and keep firefighters around for 20+ years is critically important to the future of the Mound Fire Department. The Department is at a full complement of 40 firefighters who take their firefighting job very seriously. They do receive the full support of the entire fire district and we are very proud of what they do to protect the residents from fire and other safety related hazards. Please review this information and the proposed budget and contact Greg Pederson, Fire Chief, at 952-472-5533 or myself at 952-472-0609, if you have any questions. cc: Greg Pederson, Fire Chief Gino Businaro, Finance Director FIRE DEPARTMENT 222-42260 2005 2006 2007 2008 2008 CODE ACTUAL ACTUAL APPROVED REQUESTED PROPOSED 101 FULL TIME SALARIES 98,542 105,985 111,022 119,785 118,905 7.10% 170 OFFICERS PAY 4,800 0 14,000 19,800 16,400 17.14% 180 DRILL PAY 12,055 12,945 12,000 12,600 12,600 5.00% 185 MAINTENANCE PAY 14,532 11,222 14,400 14,800 14,800 2.78% 190 MONTHLY SALARIES 66,293 103,960 88,720 92,000 92,000 3.70% 121 FICA/PERA 18,708 22,519 24,741 27,766 27,379 10.66% 131 HOSP/DENTAL 13,650 14,805 16,854 16,963 16,963 0.65% 134 LIFE INS./DISABILITY 486 511 543 582 578 6.54% 135 POST RETIREMENT 1,458 2,082 3,331 4,791 4,756 42.80% 151 WORKER'S COMP. INS. 9,778 10,478 11,290 12,422 12,422 10.03% 200 OFFICE SUPPLIES 3,133 2,434 2,460 2,600 2,500 1.63% 202 COPY MACHINE & FEES 340 695 720 800 800 11.11 205 COMPUTER SOFTWARE 671 1,274 900 950 900 0.00% 208 INSTRUCTIONAL SUPPLIES 0 0 800 800 800 0.00% 210 OPERATING SUPPLIES 17,831 25,807 20,500 21,000 21,000 2.44% 212 MOTOR FUELS 4,586 7,338 7,000 8,000 7,500 7.14% 216 CLEANING SUPPLIES 2,195 1,263 880 900 900 2.27% 217 FIRE PREVENTION SUPPLIES 1,633 1,639 1,500 1,600 1,500 0.00% 219 SAFETY SUPPLIES 14,565 7,973 4,920 6,000 5,200 5.69% 300 PROFESSIONAL SERVICES 2,871 5,299 3,310 3,600 3,600 8.76% 301 AUDIT/FINANCIAL 3,076 3,742 3,350 3,850 3,850 14.91% 305 MEDICAL SERVICES 3,841 4,598 3,100 3,200 3,200 3.23% 307 ADMIN SUPPORT & OVERHEAD 11,930 12,530 13,160 13,814 13,814 4.97% 7!23(2007 FIRE DEPARTMENT 222-42260 2005 2006 2007 2008 2008 CODE ACTUAL ACTUAL APPROVED REQUESTED PROPOSED 308 BUILDING/FIRE INSPECTIONS 8,790 14,103 4,450 4,600 4,600 3.37% 321 TELEPHONE 4,475 3,903 4,100 4,400 4,200 2.44% 322 POSTAGE 654 865 780 825 800 2.56% 325 PAGERS -FIRE DEPT. 4,011 4,443 4,680 5,000 5,000 6.84% 331 USE OF PERSONAL AUTO 0 94 360 400 360 0.00% 350 PRINTING 57 331 750 780 750 0.00% 361 GEN. LIABILITY INS. 20,973 17,392 18,320 20,116 20,116 9.80% 381 ELECTRICITY 13,865 12,058 11,600 12,000 12,000 3.45% 383 GA5 7,496 5,712 9,000 9,600 9,200 2.22% 384 GARBAGE 1,015 1,140 1,350 1,400 1,400 3.70% 401 BUILDING REPAIRS 499 1,771 2,000 2,500 2,500 25.00% 402 BUILDING MAINTENANCE 0 0 1,500 2,000 2,000 33.33% 409 OTHER EQUIP. REPAIR 18,011 28,858 18,000 19,200 19,200 6.67% 412 BUILDING RENTAL 301,410 283,500 289,160 300,508 290,840 0.58% 418 RENTALS/RADIO 13,012 13,094 13,400 13,800 13,800 2.99% 430 MISCELLANEOUS 4,696 5,594 3,440 3,600 3,600 4.65% 431 MEETING EXPENSES 220 461 360 400 360 0.00% 433 DUES & SUBSCRIPTIONS 5,950 4,450 3,720 3,820 3,720 0.00% 434 CONFERENCES & SCHOOLS 16,686 21,755 20,200 20,400 20,400 0.99% 440 OTHER CONTRACTUAL SERVICES 0 0 0 1,080 1,080 460 JANITORIAL SERVICES 10,246 7,341 4,200 4,400 4,400 4.76% 500 CAPITAL OUTLAY 47,055 80,686 28,750 22,880 12,280 -57.29% 580 FIRE TRUCK REPLACEMENT 0 0 29,000 47,000 47,000 62.07% 600 CAPITAL LEASE - SCABA EQUIP 0 0 0 16,200 16,200 TOTAL 7~Q9_ $~ $ ~ ~ $7~1Z_ 5.98% TOTAL EXCLUDING CAPITAL EXP Z~,. 944_ Z$~4 Z7~. $Z1 $ 02.694 4.13% 8/1!2007 i i I __ i I t~ o ~~ ~ ® o ~t`I ~' n ,~ r ' Y ,_ • ~ Q ~ry c j~ ~ ~ ~~ _ o 4V ~ ~ { ~ ~/ A ~~ ~°@ @.~ _,-_. __ p i ~ iF ~_ ~ ~ ~'I t `~.'~.:7 ._.. - - Fes- _.___ ..--~:~i... - - _ _ ~,ya _ - -•~ ~_ T " w - rl~ _} - - ?~ 'iscS'.:':. ._., _I . `- - ~\ i~-: V ® \ ~p g iS® ® ~ g ~ ~l 6 U W o ~ H o ~ m ~_oool r. o 0 r O Cfl ~ ~ O c~ Sf' N M O ~ Z ~ Q W cn ~ ~ Y W = Z p ~ ~ m W Z r~ ~ W O 0 (n ~~ N O Q -~ ~ U ~ ~ ~ Z_ O ~ ~ ~QQI- ~ ~ ~ W aW.Q~~ O U ~ U ti ti ti O O cq H CA O W 0 0 0 N J i- O ~" F- U C~ Z_ U F- Z O U U Q W O Z 'S W m 0 0 0 N ~ ~ ~ ~ 0 ti o O d - d' M N 00 00 t` LC) 1` ~ M O N l~ M N O CO O N ~ ~ O 0 0 N 0 0 ~ o ~ o N d7 lf') ~ O tt') O r„ ~;~ ~o~m 0 t~ M N O t,C'j ~ N r- ~ x x x x x ti ti t~ I~- 0 0 0 0 2 Q W m z~ O W Z Z ~ ~ r ti ti ~ ~ N ti ti ~ 0 0 0 0 0 0 O Q ~ Z z O~~ J I- O M N N r- N r s O I- r- O ~ M N ~ O~ d' r i.f') O r M O Q (` N N O O r N U N ~f'~ O tD ~ Cfl O ~}' O O d' ~.i7 r O N ti E- t.f) O N N I` ~ O Q 1` N N A M ~ N U N ~ O ~ ~ r ti O ~ cp I- d' M N o0 00 f~ O ~ to I~ ~ M O (`~ O Q I` M N O CO O N (~ N r ~ O r ~ ~ r O N f~ M Cfl t~ 1`- tt~ ~ O O W U ~.c~o ro r o Z ~_ ~ `~ LL ~ ~- M r r r t.f) CO N I~ ~ ~ ~ Q ~ Y z 00 ~ N 00 DO N ~ r r O W_ I- ~ z f~ t C4 00 ~ J Q Q O O M M M r N I` O N N m ~ r W ~ ~ ~ ~ W N 1` oo f~ m Q Q O O ON M O M ~ r d' 00 CD L U Q W m F- Q ~ z~ p~ O~QWC~O wwz~zz zz~~~0 ~ ~ O v~ cn ~ 1~- O 0 N N I` 00 ~ M I~ N O 4f') d' r O r ~' tf') O i.f) N r O~ ~ O ~ ~ N O O O _ _ _ -- -~ - _- ~--~- -r" t4 d - --N-„ -- --- N d' 07 O N ~.t~ ~ ~ ~ ~ ~ ~ o O _ 00 ~ O r d" N N 0p 07 ~ I O (` r N 00 O O r N ~ M ~ ~ Z ~ = V M N N r N ~- ~ O d~ f` O~ 'd' O ~ W m O d- r I~ N lC~ O r N 07 O M r `- >~ O N N ~ 6) ~ Cn W Q ~ U W LL O d' ~ ~ ~ N °O ~ (~ t!7 O N N t` 1~ ~ O d' Q Q I I` N N O tc~ ~ W U N ~ W Q ~ ~ E ~ ~ 0 0 C O d' I` ~ d~ M N 00 op I~ ~ M ~ I tSj f` t` M ~ M O N O Cfl (~ O ~ N N ~- ~ O r U Q W CD ~ B D Q c~ - YI ~ ~ O~ ~- ? c ww ~ wc~o ~ zz ~zz = ~, zz o~ ~ ~~ ~~ ~ ~ O O N tt'3 N W U Z Q m Z LL W U W W W Q cfl o o co ~ ~ co rn rn ~ ~ ti 0 0 0 0 ~ ~ o N OO ~ r d0 ~ ~ 00 N O~ ~ ti c7 ~ ~ ti ~ ~ ~ ~ 0 0 0 {n N Q ti o N >- z Q W Z Q OD ~ W ~ W ~ N ~ 1- ~ fn W n ~ ~ D W W N ~ IW- ~ CA W W Z ~ Q m ~ Z ~ ON ~ ~ Q ~ W Z > W ~ F- ~ W o0 ° N ~ Q W ~ ~-' _ ~ W n- X W ~ Q I- (~ ~ o N W J M ~ m ~ U W ~ W Z Q m ~ F- U W ~ ~ O O N lf3 N 0 c t~ 0 0 N N n 7 a ~ c o ~LLn 0 ~ y °o oQuNj ~, ` N U i% o h O O C O N C fU N N 0 h (~ ~- O ~ y lL V t0 ~ N I- N Y o N O a co m O C a a O 3 N N N O (n rQ" " o C N N N M G N G l0 Y o O U rn ~ N V, p1 ti C m o D N G W ~ N O N N 0 O LL . N ~ Z ~ ~ ~ Q a a y O ~ U ~ O O rn ~a M N a~ za 0 0 O O W N N a a1 M (OO U N c _ ~' N ~ C °o o~E v ~ •o m W a u. N N C N '~O L N G ~ c6 ~ O O) O ~ C_ - Z 7 7 ¢ t1. C II ~ m ~ C a U ~ N . O y ~ N p O ~ c0 ~ ~ O v a o O N N N N N N N N N N N N N N N N N N N N N N O O N N O O N N N N N N 0 0 0 0 0 0 0 0 O N N h t~ n h t~ h N N N N h i~ h h h 1`~ h h N N N N h h to tfi 1`; h h t~ h h 0 0 0 0 0 0 0 0 O rn r W W W W M M r r W W M M M M M M (D (D N N M M h h M M W W W W N N N N N N O O h h W V rn V' V' rn r r r N W V' h O N N r (O 0 W rn rn ~ ~ rn V ~ rn rn rn rn N N O r N O_ V M M rn r r r N M 'at N M r h M rn N h rn rn W W W O W O N N r N ~ h M W 0 N rn N M f0 h M rn O1 O (O h N N h W N W W N _ N N W rn h M rn N (O CO h (O N W N c0 t~ V O N M V r M N M r (D M M r W M N r i~ M N r h M N r W M r r W M r r rn M O r O s} O r ~ rn N ~ W N ~ W M ~ h a ~ (O N ~ N (O 'V d' W tY M rn V N 0 N ~- N N N O r r N rn N rn O V N rn h r N rn t W •Y W V' o] W O M h V' W d' W W N r N r N h r r N r N W V O r h N O W ti' 01 1~ r OJ W h N O N O N O W W rn W M r W V' N M W N O W N O h (O V' N rn h r W O M N N N N h t0 W N W rn O M N h W M 1~ W N O W ~ N V M W N N N ~ O ~ N W h N N M N h N V' N W N W h N V' h N l0 W N N rn O ~ M W N O <I' O W N N h rn W 0 N (O N N rn rn rn N r r N r r rn O V N ~ N ~ ~ a N rn r N V' N V' W r N N N N rn M N h N W h N h N N M ~[i 0 N ~ O N W M N h M 0 0 C) h rn T' N O W h M M W W M d' O rn ~ M r W O N W N N W M r ~ W d' W N N W N N t~ N N h N N h M N h M N W M N f0 V N W V N N N N N N N V N N V h N M h N M W N N rn N N rn N r 0 M M O rn N N M M l~ O M W O W N N W rn fD h N N (O M fD rn 'V N rn O rn W rn N N N rn O W W a V O (O N M O h N M N h rn N rn rn ~ ~ M W rn N W rn W W h M f0 N rn N M W M (D W M W W rn W V N M O M r N O O O r (O N O (O r rn N er N W h W N M N W N rn r O N O W N ~ ~ W W N M M rn N N N W N W r h W rn W N W O O V of O r O N N N M rn O rn M W N N M O rn N rn rn r W N O W W r h M V h rn h N N V W h N N at N N W fD W W M N O rn M rn M 'a O O h h rn M rn M W M r N N rn N W M W V W ~ W V' I+ 'd' h N i~ N W W W (O W h N h N W V rn V rn M O M N N r N M N N N N N N N N N N N N N N M M M M M O h N rn N 'aY O f0 N W rn rn N M ~ N W N W M rn O rn V 1`- N rn W O V h rn rn O W Qi O r t0 d' M W O h N O h N r h N N O N rn N N rn r rn N O rn r W rn W W M h t0 N r M r O r M W O V N rn M rn m W M cr rn ~ W N O h ~ 'd' W W rn V N M t~ N V rn O M ~ O O W N (D N N ~ W r ~ 0 N r N N N O a N 0 O (O N N rn O) N O rn W W 'V' W h h h h W W rn (O O W h O N N N M ~t N M M M h V' N N rn N O r W h W rn W W N W N O O h W N N N M sr rn M N (O N N W M W M N M N N N N r N r N r N r N r W r fp r (p r f0 r (O r (O '- (O (D h I+ h i~ h O h M N N V h rn W N N ~ N r ~ N N rn r W h N O M W W h N W N N N N W rn W r v h rn O M N O_ sD _ b _N ~ ~ _N. 1II -N. _? _(M. .<t <O W (-~ .h. l0. M. N. 171. -r- _W. .N .Q). _r- -M -P -W O. .Q). _r. W- 61 -N c0 ~O) -t0 1~ -rn (O O cl' N O W t0 h h W V' N h M O d' O ~ O rn N W N h tD N N W a (O (O N ~ W r O rn N N N rn V V r V' N O r N M rn O W W M M O V' W N rn W h V' O M O M t0 t0 h O N rn rn V h r N r (O M ~ a W a rn f0 M N h W N h rn N •t N h V' N h (O rn rn N N (O W h v N N h W h O rn d' O W h rn N rn M O M rn N W N W N h M h ~ (O N N (D N h V' W M rn N O r ~ O M rn d' h W W W N rn M .- N M M N M r N r N r N r N r N r N r N r N r N r N r W r W r t0 W W W W h h O f0 M N rn N N W N N O M ~ O M M O V W O h W M M N O W ~ tD N N W W M tD N W r N rn O N N O h N V 0 1~ h M O N M h (D K (O M N h N O h (D N N O N (D r N W M O N h (O V' W rn h N O W W N h t0 V' V n O N V' rn W of N N <I' W t~ h W N W rn ~ 0 ~ (O O W N .- W N M r .- h ~- er M W M V: N N N r (D h O O d' W N W r h rn t0 0 O 0 N f0 N rn N r N i~ O W ~ N W W r t0 N W to W N W ~ W O1 N M W t0 r !~ r M (O N V rn (O N s{ N h O r r h h fD (p N N W r (O W N W (D ~ rn h O (D O (O cO tD W N (O N h N h N h N h 'V' W S W er W M rn M rn M O N O N N r N r N M N N N N N N N O M W r tD rn h V' (O h h e{ h W N h N h (O M N N c0 O N V' M N O h O M N N W O r 01 r O N N rn rn M ~ e}' (D rn N N W h r r h M rn W (O N •f m rn r N M W N h h V W h N N W M O N h W W N I~ ~- r W W r ~- N M N r M rn V a ~- (D W rn 0 (O W V h W h W W d' (D M W O N rn W M M W N N h W O N W N (O rn ~ O N h N M M rn W O M W M N r W W h ~ V' W h rn M rn rn O W W t O (O N W O N M ~ N N (O N V W O W W W V N M h h h N M rn O h h rn W C' W N M rn (O O h W N M V' M M •t N (O O W rn O h M N V M W rn M h W ~' O N W W N N N W rn V' V' W d' h ? N r V' N r 'Q N r ~ N r a N r M M r M M r M M r M M r M 'ct r N er r N 'V r N N r N N r r N r r tD r r (p r (p r h r O r N rn N rn O V' N 01 h N rn V W t W V' W W O M h V' W '~Y W W N N N h N N (O V' O r h N O W el' rn h r O) W h N O N O N O W W rn W M r fO d' N M (O N O W N O h (O er N rn h r W O M N N W N O) M h M W O d' ~1' W <- N O V' W N M h ~ W W N t~ r W N O M r N V' W N rn .-- N N rn N rn N N h r W W r O N N ~- W r h rn N O W V' N N M h N W N h el' W 'd' N N h rn N r N N N a N N N V h W V r N N (D N N N rn N V' rn M W N O h O N W W h h W N O h (O N N N Q1 M N O N r O N W M N h M O O M h rn V N O W h M M W W M d' O rn V M r W O N (D N N W M r ~ W ? W N N W N N h N N h N N h M N h M N (O M N W <Y N (O V N N N N N N N V (O N a h N M I~ N M W N N O) N N rn N r 0 M M O V' V' O W O W N O (O W V' O W h h h rn N W ~ r h h M h M 'V O V O M rn rn N rn N C t0 O r N N fD r N W O r N M N N W N (O N (O rn O N <y r M r N rn r O N h rn N 1~ N M N h O N W r O f0 N fD N M rn rn W W V O W V' O N W M ~ ~ r N W W a N r rn W N c- W V h M O (O rn N M rn h 0 N W N rn N M M N O O rn W W N N N N rn O W N N ~ N h rn N h h (O N W N N M M (D O N W fD N W ~-- h W M h rn N N h W N rn Y N M <f' W rn rn W rn r W N M ~- N 1 M W N h O r N W N N (O N V' W M (O r n O O W N W V' at W N O O K h h N O N M rn W N r N N W N ~ W O r N h OJ N rn N V N sY N at N N V' N V' N V' N of t0 V' W M W M h M h N h N W N W r rn r rn r 0 O r r r r r r r r r r r r r r r r r N N O N N N N N N N N N N N N N N N N N N N N N N O O N N O O N N N N N N 0 0 0 0 0 0 0 0 O N N h h h h i~ h N N N N h h h h h h h h N N N N h h N N h h 1~ h h h 0 0 0 0 0 0 0 0 O rn r W W W W M M r r eD W M M M M M [~ W [O N N M M I~ h M M W W W W N N N N N N 0 0 h h W sr rn s} r sr rn r r r N W V n O N N r (O O W rn rn V: r d: rn 7 r V: rn rn r rn rn N ~- N O r N 0 r 7 M M rn r r r r N M V' r N M r h M rn N h rn rn W W W O W O N N r N V' t~ M W O N rn N M (O h M rn O) O (O h N N h W N W f0 N r N N r W 01 r h M rn N (O N h (O N (O N (O h V O N M ~ r M N M r W M M r W M N r h M N r 1~ M N r W M r r W M r r rn M 0 r 0 ~ 0 r V' rn N 'd' W N ~{ W M ~ h V ~ N N ~ N N ~{ V' W ~ M rn ~ N 0 N r N N N M W N N O o O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N O O O O O O O O O O O O O O O O O O O O O O r~ N rn N m N m N m N rn N rn N m N rn N m N rn N rn N m N rn N rn N m N rn N rn N rn N m N rn N rn vi o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o c5 r U M N N N N N N N N N N N N N N N N N N N N N N O O N N O O N N N N N N 0 0 0 0 0 0 0 0 r N N h h h h h h N N N N h h h h h h h h N N N N h h N N h h h h h h 0 0 0 0 0 0 0 0 0] r r W W W W M M r '- W W M M M M M M W (O N N M M 11 h M M W W W W N N N N N N 0 0 N N W ~ W V r et '7 r r r sr h </ h N r N r W rn W rn r ~ v v v rn rn N r N N O N O M M M M r r r r M ~ M ~ M r M r rn N O) N rn W rn W O W O W N r N r h M h M O 0 O 0 V ~ O O M N M N N N N h h N N O O m ~ N W W ~ ~ h h h M M h V' '~t 'Q V ' d' V M f 7 ~ Q i t 0 c 0 N t[ V V M C ') N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o a o O O O O O O O N O N O N O N O O O O N N O N N h O N O N O N O O O N O O O O O O O O O O N O O r ~ W W O O r N M V' N (D h h W O O O N M M M M M M V' V' 'ct V V V' V sr d' V V N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N O N O O O O N N O N O N N O O N N O N O W N N N N M N V' N N N (O N h N W N O M M M M V' M N M W M O V' N d' d' V h V rn a N N M O M O V O ~ O N O N O (O O W O h O h O W O W O rn O rn O O r O r r N N M M K V N N (O f0 h h W W rn rn r 0 N 0 N N N N N N N M N M N V' N 0 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 " 0 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N W N 0p N W N W N W N ~ N ~ N ~ N W N ~ N ~ N ~ N ~ N W N W N 00 N W N W N ~ N W N ~ N O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N O V h V rn d W rn h V 0 N 'V M N tfJ h N O m M O V O M rn O 7 M h W (D N r O cr N O N n N O r W M h °o N O m h O rn N N 7 O J `~ CITY ®F _~ 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us MEMORANDUM TO: City Council FROM: Craig W. Dawson, City Administrator ...DATE: August 9, 2007 SUBJECT: SLMPD Proposed 2008 Budget (Work Session Item) Chief Bryan Litsey presented the SLMPD proposed 2008 budget at the Council's August 6 work session. The SLMPD Coordinating. Committee has recommended approval of the proposed budget. It also forwarded an option for additional CSO (Community Service Officer) services, which the Department will be able to offer within its current administrative and supervisory capacity. • The 2008 budget projects $1,996,900 in operating expenses, an increase of $99,875 (or 5.3%) over the 2007 budget. • The four cities' payments to support the proposed 2008 services are projected to be $1,726,900, or $95,375 (or 5.8%) over the 2007 budget. • Shorewood's share of cost, which is 50%, would increase $47,688: from $815,762 in 2007 to $863,450 in 2008. • The lease on the building is essentially constant from year to year. It is apportioned among the cities on a tax capacity (or ad valorem) basis, and each city's share of the total tax capacity can change slightly from year to year. The cities have agreed to pay their respective annual amounts until the lease financing for the SLMPD facility is retired. • Lease payments for 2008 will total $441,000. • Shorewood's share for 2008 will be $244,003 (55.33%), compared to $249,509 (56.45%) in 2007. On the expenditure side, the major changes are in the personnel area: salary and overtime costs, PERA (which reflects increases mandated by the Legislature), and health insurance (which would have been higher had the switch not been made to HealthPartners from Medica for 2008). In the non- personnel costs, the significant change is for fuel (a $4,000 increase shown under "supplies"). On the revenue side, the anticipated changes in non-city funds total +$4,500. There is a $50,000 reduction shown in "miscellaneous State Reimbursement", which reflects only ahalf--year payment to the SLMPD to lend Investigator Talbot to the Minnesota Financial Crimes Task Force (MNFCTF) through the end of the State's fiscal year on June 30. There is no indication that the appointment will be extended, and Investigator Talbot has indicated his intent to retire from SLMPD when his service on the MNFCTF is concluded. ~®~® PRINTED ON RECYCLED PAPER ~ ~~] '-"' SLMPD Proposed 2008 Budget August 13, 2007, City Council Meeting Page 2 Additional CSO Services: These services were proposed in 2007, and approved by all cities except Excelsior. CSOs can provide many services in a more cost-effective manner than having them performed by a sworn police officer. In 2007, the focus of discussion was on the animal control services that the CSOs would perform, rather than on the broad range of activities they would be able to do. The four cities contract for animal control services exclusively; what they are paying could go instead for the additional CSO services, which would include animal control, for essentially the same cost. If all four city councils approved the proposal for additional CSO services, it would be added to the basic services provided by SLMPD and apportioned by the fixed-percentage amounts for the cities. The additional CSO services as proposed would be $45,000 in 2008; Shorewood would be responsible for 50% of the cost, or $22,500. For comparison, Shorewood is paying $21,325 to Orono for animal control services in 2007, and would be paying $21,925 if the adjustment were 3% in 2008. The City is also paying an annual $1,200 retainer to an impound facility. If all four city councils do not come to an agreement on this proposal by September 1, work on it, or some revised version, could be continued through this fall and some conclusory action taken before they set their final budgets for 2008. However, the cost of the services for each city would need to be handled within the not-to-exceed tax levy set by September 15. Approval Process: The cities must act on the annual operating budget by September 1. Under the terms of the Fourth Amendment to the JPA approved in 2006, if all of the city councils do not agree to the annual operating budget (and their resulting individual contributions to the SLMPD), then there are automatic adjustments based on the current year's budget: a) The increase in the July Minneapolis/Saint Paul Consumer Price Index for All Urban Consumers (CPI-U) over the previous 12-month period; or b) The percentage increase in the most restrictive statutory levy limit applicable to the budget year placed on any of the cities over the levy limit for that city for the prior year; or c) In the even that (a) or (b) decreases, the operating budget shall remain the same. There is another important caveat: "The above formula applies only to operating expenses not governed by wage or benefit increases required by any union contracts. All cities must pay wage or benefits increases as required by union contracts• other expenses can have ceilings applied per the above formula." Status of other City Councils' Actions: The city councils of Excelsior and Greenwood have approved the proposed 2008 operating budget. They have not acted upon the additional CSO services proposal at this time. The Tonka Bay city council will consider the budget at its meeting on August 14. RECOMMENDATION: It is recommended that the City Council approve the proposed 2008 operating budget for the South Lake Minnetonka Police Department. Council should also indicate whether it wishes to act on the proposal for additional CSO services at this time or at a future date. T LASE ~ T PLC ®~~' ~ uget ~ar~s®n~ ~ndong 200 perming ~det ae~ Appr®ved 2Q07 ®p~r~t~~g ude~ CPEi~lI~G ~~9L)~~ 9 ~~€~~ov~~~ 4teav~ Categ®ry 2008. 2007 Inc(®ec) Change 50100 Salaries Full-time $1,167,000 $1,126,000 $41,000 3.6% 50200 50300 Salaries Overtime Salaries Part-time $72,500 $61,000 $62,000 $57,000 $10,500 $4,000 16.9% 7.0% 50500 Social Security & Medicare $21,700 $20,100 $1,600 8.0% 50600 PERA Pension $155,500 $136,200 $19,300 14.2% 50700 Insurance Benefits $175,000 $169,000 $6,000 3.6% 51000 Contracted Services $10,500 $10,000 $500 5.0% 52100 Equipment Leases $30,000 $27,500 $2,500 9.1 3 9% 52200 52300 Repairs & Maintenance Utilities $39,500 $68,500 $38,000 $66,000 $1,500 $2,500 . 3.8% 52400 52500 Janitorial & Cleaning Printing & Publishing $12,000 $5,100 $12,000 $5,000 $0 $100 0.0% 2.0% 0% 0 52800 Care of Persons $100 $100 $0 . 53000 Supplies $49,000 $45,000 $4,000 8.9% 4 5% 54000 Uniforms & Gear $11,500 $11,000 $500 . 54500 Training & Conferences. $9,800 $9,500 $300 3.2% 4 0% 56000 Insurance $52,000 $50,000 $2,000 . 56100 Subscriptions & Memberships $2,800 $2,800 $0 0.0% 57000 Special Projects $9,900 $9,825 $75 0.8% 8% 8 58000 Capital Outlay $43,500 _ $40,000 $3,500 75 x99 . 5 3% TOTAL !~ROJECI'ED EXPENSE;?, ~1,996,Q00 $1,897.,025 ,8 . OPERAT{{VG EU®GET REVENUES (Does Not Include Contrihutions from ,Member Citiesf Item. Category 2008 2007 Inc(Dec) Change 40110 Court Overtime $5,000 $5,000 $0 0.0% 40120 Excelsior Park and Dock Patrol Services $23,000 $19,500 $3,500 17.9% 42100 State Peace Officer Aid $117,000 $91,500 $25,500 27.9% 7 7% 42200 State Training Reimbursement $7,000 $6,500 $500 . 43100 Minnetonka School District $7,000 $7,000 $0 0.0% 43200 Administrative Requests $1,000 $2,000 ($1,000) -50.0% 43400 Security Details $25,000 $7,000 $18,000 257.1 0% 15 44000 Investment Income $23,000 $20,000 $3,000 . 46400 Forfeitures $1,000 $1,000 $0 0.0% 46500 Misc. State Reimbursement $56,000 $106,000 ($50,000) -47.2% 46600 Other Reimbursement $5,000 $0 $5,000 100% TOTAL PROJECTED REVENUES $270,000 $265,500 $4,500 1.7% Expenses in Excess of Revenues PROJECTED COST TO MEMBER CITIES $1,726,900 $1,726,900 $1,631,525 $1,631,525 $95,375 $95,375 5.8% 5.8% N 'Y O Q N ° c ~f'> N O O O M O N y ~p O N O O O O eh N O ~ Q7 ~ z' Y O F" y 0 M r O ~ ~ ~ N N O ~ O W ~ d^ ~ O ~ ~ Z ~ LL 7 O W ~ o N A d ~ ~ p ~ O W O) ~ ~ ~ ~ M ~ ~ H3 ~ ~ ~ ° c ~ d v ~ rn ~ M c» ~ ~ ~ E» Q N O) y C Ef3 ~ C ~ ifl EiT ~ EPr EA s}} cfl fsr ~ ~ ~ o°. > ~ ¢' a N N w w O 'a '7 .N °o d 0 O O O O O O O O ~ 00 p t~ O ~ M 3 O O O O O O O O o O O O O O O O O O O O r O E d O p O O O O to a r N O O tf) d~ ~ CO M E O O O O O d1 „O T 'd: r ~ ~ r O 07 O N O) ~ tli ~ p U ~ 07 ~ O O ~ r ~ ?_ ~ ~ N N ~ ~? ~ ~ ~ ~ ~ ~ ~ ~ ~ j N m ~ N ~OV} (fl Cfl `- @ m ~ ~ ~ ~ O E ~ ~ ~ ~ ~ ~ ~_ o W •~ U ~:: Q N !' N ` N t0 CO N c0 M. M CO ~ ~ t~ r M O O ~ COO ~ ~ N ~ m ~_ O N r O O r O M ~ .r. (O N CO N O ~ N W $~ N CV W ~ ~ ~ 00 ~ M O) ~ ~ ~ O ~ ~ O) ~ O CO ~ M O `- ~ r '° - N LL: 7 0 ~ ~ cD O CO N_ O O Ep. ~ M <A tdT ~' ~ ~ ~} ~? m ~? _ _ g... ~ +. ~ ',. 9 7 Q .~ w ~ H V p O ~ ~ m 2 a A A ° ut0. ii ~ LL ~ 7 O~ .~' O CD ~,~'~ ® 'O U ~= S` vOi 0 O LL O LL O O O O O O g .~` p 2' p O N N O ~ O O ~: m 0 in C O O O O O o a ~ X 0 0 O O O O T y -w m M u. O O p m~ O O O O O o m 0 O w~ d p (O ~ ~ O ~~ N m 0~ µ`o. H C y r ~. ~ pj 11j m~ Oo o E_x~n ~ M o omad:.'n A 'E itr ~ m ai0y~ v°n is rnO1ifsU`? r- app uM-,^ r- oS ~ cYi w of v ~ ~ ~ ® -p o CA O ~' ~ ~i" O ~ a0 O c ~ N N u ~ u 69 69 M H3 Cfl ~ u Ea7 c G 9 d ~ :: O U ~y ~ °•° d ON (D ~ R C N Q) ~ ~ w O tf3 Eg • V3 ' ~ C L d 9 U y A d es 66d ~ ~ ffi d«~ 64 V? 4A 9 N 7 7 ~ d d 7 t 9 01 d ~ . ®~ G ~ A O Q~ 3 3 C N m O~ ~ yz ^^ ~ W Q >d Z z pZ z z o b. {i. ® 11, O W N ~ C ~ O O tD d' Q ~ ~ QOj O Z r- !py 1~ O N N M rt ~ ~ ~ O N ~ ~ ® i// i,, O cG :t~. r COO CO V ~ ~ CO Q? M O EH N (O N Z ~ r ~ ~ ~ '~ °~° .• li 7 p ~ ~Cj f~ N N M r' r ~ O ~~a N ~ ~ ~ ~ ~ fiery W AB' '~ ~Y V} V-T FA ~ ~, Z ~ °~• a Z ~~~ _~ ~ ~d ~ ~~ •U A T R w LL C V ~.. C ~ d tL IL IJ. y Q LL O O 07 Y ~ t p ¢ O ® ~ O O O O O O O ti O 'C a p O O O O ~~ O O 00 't? O O O O ~ O d t Z d O M 'v m ti m> u7 Z Q ~ m O O ~ d NO N ~ ~ ~ ~ A~ M O N N N Or rf ~ CO W O V7 m y O N ~ m~ a, c M N O c °- C N M ~~ u d3 M fA CR u p u~ EA 9 Q ~ O ~, t0 j N O ~ A v ~ ER to M ~ '.O-. 9 C{} fR a ~ .O ~ ~ ~ ~ O C ~ ~ y~ aP o o y•d ~ a„ a a d= a ~ a.~ W a ~ d V ¢~ 3 3 z~ z s~ u I LL z Z ~ /®/~/~ V/ ~ N o a o = v L ` O ~. to N O N dS O N G O 01 N ~ O In O. ~ . C t C aN-. Q Z C ~ ~ ~ ~ o c ~ ~ ~ c ~ -nN' o ~ ~ ~ ~ m T a~~i pW. U -= ~ 'C c`°i 'v~ m a2i "'i ~ U a ~ ~ ~ aci o ° c c U ^ > > d ~ c ~ U c ~ °~ otS d N ~ (oj ~ v ~a d O m a ,~ N O N m d c U ~ ~ N ~ ~ ~ ~ ~ ~ c m .N .U y ~ '°'a ~ ~ ~ ~ a ~ ~ m a ~~ ,a~ o ~ a o y 'a ~ .o o caa o 'o C m O 0 0 0 0 0 0 0 ° o 0 0 °o °o c °o ° °O 0 ~,.. ~ O N M ~ lD ~ O ~ N M e¢ ~ GO O O IA ~ ~p CO N D] W O O O O r N N N N N N M d' d' ~ O O ~ F... i0 ~ ~ ~ tfJ to t17 Ifl O to t{) iL') ~ l!1 l(j Cn ~ ~" N 0 W N 1 ~\ // ® LL ® ®~ W T~ i F 0 Q ¢ ¢ ~ M ~ ~R d p M OM eY C ~ O ~ O ~ O O (O ~ tMf) O ~' O M B7 0 Q _ O W CO ~ i ' R M p ~ N Z Z Z Z O) u 00 M 7 c M 0 6 R fPr h LL O O O 69 N ~ ~ ~ ~ d ~' ~ E9 E ~ N U ~ ~ ~ ~ d (fT p ~ a d ++ ~ ' a ¢ p c O ~ O O O~ O ` 3 O O ~ O ¢ ¢ Q ~ 0 C O O O ~ p ~ O ~ ? CO ~ p d ~ Z Z Z Z O O ~ ~ ~ O N W ~ ~ .^ O O ~ r, O 0 ~ p ~ ~ ~ ~ ~ ~ ~ F ~ ? ~ N ~ O to y3 Cn ~ f O d ~ LL LL g ¢ N N M M CD d' ~ ~ M O) O ~ W O O ¢ O ~ O Z. ^ O ~ ~ ~ N. N (~D ~ O ~ ~ O ~ CV O) tD i% w oN- ~ of M v ~ ~ ~ ~ ~ E» ~ ~ O U N EfT ~} 3 ~ m ~~i {fl. +,r. ¢ d a ~ a a d A O O Q O O O ~ ~ p c0 M M. O O C O O O O ~ O O ~' fA O O ~ Z O O ~ ~ c ~ 0 O O m O O ~ ~ ~ p O ~ ~ . d. CO...O O N ~ w - N N r O ~ O ~ O fPr 'm ~ 64 To EA fH _ fR e ~ C C O ~ 'v 'O LL e' ¢ LL {L ¢ d « 7 t!') M O d' O I M Q ~ ~ v ~ O O ~ ~ ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ st' m Z 7 O O c 00 r ~ M ~ O ~ ' ~ CV N ~- ~ N D] LL ~ O o iri W ~ ~ 64 N ~f1 d ~ rn M ao ~ ~ ~ v} ~ ~ M ~ Q N KT V ~ ~ N3 K3 ER EA y L'l a ~ 0 0 ° o ~ O F p o rr N N o o ~ o 0 0 ~ ~ ~ O 0 0 0 b ~ °o ,°~ ~ Z ~ 00 ~ ~, C ~ ~ ~ O r r, -7~ O O O 0 O O O O O O ' Np ' ~ 0 ~ ~+ M EiY KS ~ 69 ER A EiT EA ~ lt) ~ O N ~' ^ ~ ^ n ~ 0 0 cn c9 fA O ~ ^ m K ~ > O o. m c ~ 0 ~ 9 ~ lL 2 _c ¢ LL Q a 0 "O T 0 ~ V - O 0 • 3 ~ 3 m a m ~ m. y C O m C ~ C ~ ~:.. m:. N N (9 U X ~ O L O C f 0 tD U " "O p ~ W C7 u7 F- ~ ` ~ ~ Z c ~ 7 U N N N _ N U ~ ~ ~ ~" ~ ' , N N i N O.. 0) 07 NN ~ LL ~ ~ ~ ~ ~ ~ ~ ~ ~ Q (~ = L N N.. 1 - ~ G U y ~ ~ 0 ~ U a~ v U L ~ ~ N Z x W H U ~ ~ ~ N N V N D U ¢ ~ n. 2 Z Z Z O m to u 'm c ~ ~ j o U Y ~ (n (n (n flJ v ~ ~, t0 D ^ C ~ rn N W N ~ 0) ~ .~ ~ d _ p N ~ c c c d ~ rn ~ ~ ~~ N ~ '~ v ~ ~' O~ ~ ^ W W W W (n (n W ~ U ~ . U U W 0 C ~ O O O O O O O O. O ~ 00 O O O O O p et N ~ O N M ~ O T N O ~ M ~ N M ~ r 0 a) W r. a r O O O O O ~ N ~ N a N M M v rr v ~ d. ~ 'd' V Q ~ v ~ d, v ~ ~ N N U N (~ O ~ O ~ N "~ c E '~ O ~:, N U C ` O ~ ~ a~ :~ E ~ ~ o c E ~ o a `= (6 O ~ L ~ ~ ~ N C ~ N O 7 ~ ~ ~ C U ~ O N a. ,~ ~ N U ~ O ~ ~ ~ ~ ~ ~ U c a~ ~ N ~ ~ ~ ~ C -p .U ~ f/N fB ~ iA ~ N U_ 'moo ~ C ~ ~ N ~ ~ d U U O ~ a ~}~ ~t/l1 O W ` '~ N C '+~ s O ~ h ~ i i=~ N V .X ,Z W ~ O N L Q~ fd C L s U W T I ~° ~ T ~ TI ~ntriuti®ns ~r® ~rner Cities ®Y~ar 200 ~~I~~~R ~IT~ ~'®T~Ie ~~OU~~' % S~AR~ ~ ~t~~~E Excelsior $1,726,900 27.0% $466,263 Greenwood $1,726,900 8.0% $138,152 Shorewood $1,726,900 50.0% $863,450 Tonka Bay $1,726,900. 15.0% $259,035 ~0;;~ Total Cor3iributicr~s from IVlernber Cities $'i,726,900 2007 TotaE Contribratior~s prom IUier~ber Cities $1,631,525 The Fourth Amendment to the Jcint Powers Agreement (JPAi. which was ratified by the member cities in 2006. contains a provision whereby each city's annual contribution toward the operating budget was determined through an arbitration process. The percentages in the chart above reflect the ruling of the arbitration oanel. which first took effect in 2007. Dol9ar increase Over 2007 $95,375 Percentage Increase-Over 2007 5.3°/a ~~ _' ~;,.,~ ~ ~ ~ ~ - t :. ~ ~ ~~ ~ -~ lye ~~ yy,~: - ~ ~., +~- av~ E ~q f~nV ~ b. ~~ 4 v ~ _. _ ~ r.I~l - ~` .. 3 i .,_~ Y - a ~ y ~ v~,7 t a.v ~ M ~ - y a _ _ w.+ L f hn~~„Wf~'aA '~• i..,~ i ~t"SVY~~T ~ i 4~+~~1.~. l~i&TEOm/F'9 ,rErr7ot.r,~tf Care to ire i:~a~~v~oc~' Lc~na~rrri~; G~ge{~r~aerat Authority, (~~) - a~~'1,GQ Member City Tax Capacity Perce>~tage Share of Gosf Excelsior X4,618,$84 14.52% ~C~4,025 Greenwood $3,419,129 1 U,75°l0 X47,394 Shorewood $17,802,918 55.33% X244,003 Tonka Bay $5,173;830 19.40°l0 X85,578 TOTAL X8'1,814,781 10t~.00°In $44~f ,000 Nt~TATIONS 2007 Tax Capacity Figures -Hennepin County Assessor's Office - (Run Date: June 28; 2©O7) Figures Rounded Based Upon Tax Capacity (ad valorem} Formula Total Debt Service Costs Provided by the Shorewood EDA - (Mcludes Anticipated Fiscal Agent Fees) Facility Debt Obligation Independent of the SLMPD Qperating Budget f~repared by Bryan Litsey, Chief of ~calfce - (July 2~OT) M r ~ ~ ~ L ~' ~ (~ o o ~ ~ ~ r ~ _ ~ c ~ ~ ~ ~ ~ ~ o O O N U ~ O ~ ~ ~ U O ~ ~ ~ ~ ~ ~~'~ - r _ ~ fR E!? ~ i ® ~ ~ ~ ~ N O M M ~ L~J ® ~ N ~ ~' ~ t6J ~ ~'Y.l ~ ~ ~ o !J rn r ~ O Cfl `- 64 r O tf) ~} pp~ ~ V L J ® ® ~ O U ,~. ~ ~' r N f~- N ~ ~ ~ ~ ~ O L c ~ ~ N ~ r ER ® ® ,~ y V 'O O O ~ C N L ~ n ~ ~ ~~ ~' N ~ ~- ti COO_ N Ef} L C7 d v~ i. ~' °J ~ `O N d =' ~'? ~~ N ~ N O' o O O tip N ~ = ~ ® N O w ~ ~ ~ ~ .L O er: V N s. ~ ~ O '+r ~ ~ C O ~ ~ ~ a ~ o U ~ m ` ~-. c ~ U c o m ~ c -moo c .ten •~ rn C c~C d 0 N U d ¢ ~ ar ~ E O ~ ~ O U C u. N CJ N ~_ D as ~ C ~ o \ o ~ ~ ~ ® •~ M CD O O ~ ~ o ~ _ O O ~ N ~ M N ~Y r O O c O ~;~ O r Ln ~ O CD O O - r fft r to c E9 U) d 0~ ~~ O ~, M~ 1 L1 o O N ~ O ~ M ~ M ~ ~ i.f) o M ^ . ~q '~ O CO M M O ' r ~ O ~ ~ ~ ~ ~ H O O " O ~ 6~ N I` N N N ~ N O o O ~ r9 ~ ~ N M M (D ~ ~ tD ~} fD ({} ffl Ef-} CO EH Cn O ~ N ~ d' N GO N 00 N N ~ r: 3 m ~ ~ ~ ~ N 00 d ~ ~ r T' .n V p \' s ~ ~ O O ~ r ~ O O N ~ G~i c ~ O to ~ O N U x ~ ~ ~ ~ 'd' cfl w c ~ U ~ tq O N ~ O 3 ~ to ~. ~ ~ 7 ~ C ~ C >- .«. o . U v c U ` ° c U coo ~ ~ ~ ~ ~ ~ 0 o ~ ~ ~ ~ N ~ °~ N ~ O ~ ~ ~ m - e ~ ~ ~ ~ o o O ~ Q U C N ~_ 'O ~ C ~ ® ~ ~ z 0 Q ~ Q ~~ ~ f6! o o ~ ~ '~ °~ r ~ O O d7 ~ o o ~ c O O N M CO O c0 CO O O o O ~ ~ O N O N N N O O O r ~ ~ t' r ~ ~ ~ I N N ~n ~. ~ - N O d1 ~ M O N ti r o ~ ' W ~-' O O ns ~ O ~ N M dO' i ~ O ~ ~ ~ ~ ~ H O rn N ~ cNO cfl 0 O O O O `~ O ~ M M CO r d' CO ~ ~ d' L `~ O N CO ~ O ~ r ~ O L ~ ~ ff7 O -'y' r- ~ CO ~ d' ~ O 3 '-~ ~~ ~ N ~ N M CO N M C ti N r N r ~ r M N ~ r ~ r ~ EPr EH r' ~ / V ~, O ~ O ~ O 0 07 O ~ c7 c ~ ~ 0 ~ O O N U N ~a'. d' ~ ~' x c~ ~ w c O c '~ ~ N N O ~ ~ ~ tG G? ~ ~ ~ ~ C p G ~ >- C ~ ~ O U U L m U o .` c ~ c ~ 00 m c .a c ~ N O ~ -Q ~ a m O N O ~ ~ ~ O ~ o . c ~ ~ d , U ~ . Q O U C ~ ~_ :~ '~ ~ C ~ Q d Q ' Z ~ Q V - Q N .® M O c L G. C C ~_ V d O N ~ O ~ ~ O c ~' O ,a ~ ~ .G ~ ~L ~ O O U V Chi o'° ~ tPD ~ ~ ~ .® o f~ c~ 0 O O 0 ~ t' o am y ., O N 00 ~ t- c O O r M ~ CO ~ c- ~ ~ p O p ~ ~ ~ an r t~ c~ ~ O N ~ CO ~ ~, ~ ~? ~ O ~ C~J '~' tTU m =~ ~ ~ m d' rn N o N o ti rn ~: l`Q C ~' rA ~ Cr0 ~ ~ ~ N ~ ~ ~ ~ r o O ~~ ~ o N ', N I~ ti O r O o 00 N 3 ~ ~ ~ r M N N O N CA ~% r' O L t` ~ CO ~ Ef} ~} t`- ~ O O c ~ O N ct N tC~ O f.C) O O N o r" ~ r ~ r ~ C M M G.1 r ~ ~G ~ v! e d V/ r ' q V! C~ p 0 ~ 0 ~n O 0 o O 0 ~n O 0 o O 0 o O O N r` N U ~ ~ Ef} ~h (~ to Ef3 3 fPr W t~~ O c, u~ ~ cn ® Cad ~ t9 ~ ~ ~ ~ m ~ C ~+ O ~ C O C ~ ~ U m ~ ~0 C ~ ~ O a- Q ~ U. ~ ~, ~ ~ o U a~i .O C O ~ o U ~ o .` c o (A N ~ ~ c _' Z O C ~ N ~_ ^ C ~ ~, C U N ~ ~ p ~ C o a Q ~ p ~ ~ ` C O U N C_ ~- O N C ~- a~ °~ "O m ~ ~ 7 Q ~ ~ ~ ' c~ @) ® Qe ;~, ~ a i (O ~ O 'O ~ U C ~ N ..m Q o O C N "'. .s.~ ~ ~ ~ ~ N C (O ~ N "O C o ~ ~ O .~ ~ .C N = C fn ~ ~ \ ~ O O ~ N N fO ~ ` O N > ~~ a ~ ~ C O ~ RS N O Q- O t+~ O O ~ ~ ~ r ~ CO ~ (A >+ C N ~ ~ = O N +-' ~ c ~ ~ - ,, f ~ H} r 64 fO N . .,r ~ 'C O ~ N O C ~ O ~ ~ ~ N i N U S .O Q fA O-N'V ~ . N ~> U ~ N ~ ~-- ~ ~ ~' ~ (O I~ C O ~ CD (O U ~ . O f O ~ O i ~ > O O N ~ pUj ~ O ~ 4) ~ O U ' ~ U ~ ~ -p +-~ O ~ ~ o ~ ~ ~N ~~ ~ c0 U N t Q 3 ~ m O ~ ~ cn ~., cn o~ ~ ~ o o p ~ r ~ ~ U to ~ O C37 'C3 ~ CO A ~ ~ ` N ~ Q- ~ ~ ~ N C .o c 'a ~ o o~ as 0 o c o .~ ~' ~ © \ ~ N c~ cfl ~ ` ~ O N 0 0 ~ o 0 0 c 3 0 ,o .n o y- . ~ ~ ~ . N ~ ~ N ~ O U ~ ~ ~ O OJ Ef! C [ll N N C N O C ~- C U O) ~ cA ~ fn ~ N N ~- ~ +-C-, U ~-. fl- Q ~ . c0 a~ E ~ -~ N ~ t9 N '~- ~ N ~ N N O p ~_ O t0 ~ U N''~-CO O ~ ~ O U m ~-~ ~ ( 0 ~ ~ ~ CCO O ~ O to a~ r n u3 C ;~ (~ \H ~J ~ p Q ~ a? c a ~ c ~ x~» F - a~ ~ a~ a~ 0 0 0 ti ~ ~ ~ ~~o~ ~~ ~ ~ O L7 a i O COO Q. U ~ N :Y ~ N N O~ Q 'a -+ wN-- CO Q~ C C ~ v t~ O O .O cn ~ O uoi LLI N to C~ O U p ,~ a. ~ N n- .'-' ?~-~ G N "O ~ C .~' N C .O 4=- ~ C C (ll ~ ~ > _ N ~ ~ h L ~ ~- 3 ''~ Q.O `~ o to =~ o c Z' O N o h o .,-~ N .c O ~ C ~, T C p m ~ O E N Q O ~ ~ ' O~ O ~ ~ S] ~ ¢ O O ~ ~ O~ ~ O ~ C N ~,; + -' c ~ ~ E N -~ ..-• ~ C O ~ ~- t~ c 0 U ~ ,~ c Q~ ~ ~ 'o ~~~. ~ ~ -a ~ N c . to o = tO „_, ~ o o ~ ~ ~ N ~ ~-~ ~ ~ c m m ~ +~ v C (t) C C O N p O fn - U ~ ~ O N O .,-' 'O?~ C ~ ~ ,~, ~ ~'= ~ upi ~ C ~ ~ ~`' ~ o ~ N ~ ~ -7 Q N Q' 11 ~, O p p U .~ ++ N O S N v N .a-. .O O O N v. O 7 u~i -.! c m v U .Q `O v (B N tl, Pr®p®sal ~®r Expanded C®rnr~~nity Service ®fficer (CSC Overage ~Anima6 C®ntr®I Service inciuded~ yet ®rs~~~ and ®par~~~ ®Y~ar Projected Operating Costs __ Operating ~~dg~t E~zpene~s Arnoua~t Community Service Officers -Part-Time Positions $34,000 Uniforms, Gear and Equipment $3,000 Vehicle Operating Expenses -Fuel, Maintenance and Repairs 0 $4,0 0 ~~ j $4~ ,®d7® p~p!.y~ I12111-T®tal Projected Capital Gu`!:.:y~ ~';apital rt~:nei Contrib~stion ,ern®bnt Increased Annual Contribution to Vehicle Fund $4,000 Notation: The Chevy Tahoe is being replaced in 2007 as the primary special services vehicle in the fleet. A pickup truck with a topper (Chevy Silverado) will take its place. This allows added versatility whether or not this proposal is adopted. The Ghevy Tahoe is being retained as a reserve vehicle and for seasonal use when additional vehicles are needed for special policing details. Surplus revenues were recently transferred into the vehicle fund to help bolster the fund balance. Therefore, no capita! outlay is needed to implement this proposal. It would be prudent, however; to increase proportionally the annual contribution from the operating budget to the vehicle fund. This will help compensate financially for the eventual replacement of the Chevy Silverado, which will be subject to additional usage under this proposal. I TOTAL $45,000 SLIVlP® Cost Analysis iNember City Excelsior Prov6der SLMPD Greenwood SLMPD Shorewood SLMPD Tonka Bay SLMPD Total. most f=stirhate $12,150 JPA Percea~tages 27% $3,600 8% $22,500 50% $6,750 $45,000 15% '! 00% ..,__d.._~ w......~ ,..moo„+c ®n Plarp fnr 2007 Provider Arrangement Projected Amount -f~lember City Excelsior 4 PAWS Two-Year Agreement $6,600 500 Greenwood City of Orono Hourly Rate $3, 327 1 Shorewood City of Orono Annual Agreement , $2 Tonka Bay City of Orono Annual Agreement $6,411 $37,838 Total $39,353 Total -Showing 4% Incr ease for 2008 Notation: The above figures do not include boarding/impound fees which are usually passed along to the dog owner. rw,....,.,,., ~.,l,,,W ho trnP of tha SLMPD proposal _._ Prepared by Chief Bryan Litsey -Data Refreshed as of June 18, 2007 CITE' OF SHOREWOOD 5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us MEMORANDUM TO: City Council ~ FROM: Craig W. Dawson, City Administrator DATE: August 9, 2007 ~ ~ SUBJECT: City Hall Planning The Council reviewed the updated estimates of construction costs for three alternatives for City Hall renovation or replacement. The "Bride" Concept: From the study presented early in 2004, the Council has indicated an interest in pursuing the "Bridge" concept. The primary features of this concept include working within essentially all of the same walls as exist in City Hall today, and to move the functions of the Council Chamber to an off-site location. In its communication on August 3, the cost estimate of making this a permanent solution was $851,000. The estimate of making this scenario a permanent solution combined the "short-term maintenance" and "bridge" concepts. The following improvements were included in these concepts: Short-term Maintenance *New HVAC (heating, ventilation, air conditioning) *New roof *New siding *Solve water infiltration in basement *ADA accessible restrooms *New windows Bridge Concept *Internal renovation only *Includes all items in Short-term Maintenance *New entry/access In both concepts, it was noted that the long-term water problems around the building would need to be solved. Both were also "stop-gap" solutions, and space needs and standards would not be met. Regarding the Council Chamber, in both the 2004 "addition concept" and at Council discussion on August 6, a 1,000 square-foot Council Chamber could be added to the north of the existing Council Chamber in order to keep those functions at City Hall. This space is the approximate size of the current Council Chamber. (In both of the options appearing later in this memo, the Council Chamber would also be 1,000 square feet.) .9 Z. ~' PRINTED ON RECYCLED PAPER City Hall Planning August 13, 2007, City Council Meeting Page 2 Option A -Renovation/Addition: This option was presented at the end of 2005. It would remodel/renovate the existing building as well as adding to it with a new Council Chamber. The estimated construction cost for the 12,200 square-foot facility was $1,960,550 in 2006 dollars. The updated cost estimate in 2008 dollars is $2,252,000 - $2,228,000. This cost includes along-term solution to groundwater around the building. Option B -New Building: This option was presented at the end of 2005. The current City Hall would be razed, and a new 11,200 square-foot facility constructed at the same location. The estimated construction cost for the 11,200 square-foot facility was $2,418,300 in 2006 dollars. The updated cost estimate in 2008 dollars is $2,500,000 - $3,100,000. This cost includes along-term solution to groundwater around the building. City Council Action: Council discussion on this matter has sought ways to expedite getting construction underway on one of the alternatives identified for City Hall. Council may wish to select one of the alternatives and authorize BKV Group to perform the next phase of more detailed design work. This work would refine space plans as well as costs for Council review prior to authorizing preparation of final plans for bidding the work. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator Larry Brown, Director of Public Works FROM: James Landini, City Engineer ~- c~..- DATE: August 9, 2007 RE: Discussion of Road Reconstruction and Water Main Improvements as Part of Amlee Road, Manitou Lane, Glen Road Project On May 14, 2007, the City Council accepted the Feasibility report as a draft. Staff has gathered survey data and conducted another Public Information Meeting on July 18, 2007. At the July 23, 2007 meeting, Council requested an update on the Engineering fees incurred to date on the Amlee Rd. /Manitou Ln. /Glen Rd. project. A tabulation of costs is attached. Fees incurred prior to ordering the feasibility report tallied $62,366.00. Per its proposal, WSB has invoiced $26,1.92.50 of its estimated $36,612.00 fee for the design phase. The fee for the overall project is estimated to be $130,852.00. At the Public Information Meeting, several of residents on Glen Rd. had concerns about the construction impacting trees, street width, and utility lines. The construction limits of the project also showed that several homes on the project will require temporary construction easements. Residents on Amlee Road inquired about the delay and remarked it would be wise to install watermain. Some residents don't want water, but it would be uneconomical to install at a later date. Some of the residents want a street width that is not permissible by Fire Code and Shorewood's Comprehensive Plan or want an overlay which the foundation will not support for an economical length of time. They questioned the necessity of the City's standard oftwelve-foot-wide driving lanes. To be consistent with that standard, Wedgewood Drive, Mallard Lane, and Teal Circle were reconstructed to twelve-foot driving lanes. Additionally the development of Arbor Creek, Oak View Circle, Lake Virginia Woods, and Parkview Crossing have the standard twelve-foot driving lanes. Alternatives to minimize impacts to adjacent trees include: ^ Authorize a deviation from the standard twelve-foot driving lanes to a bare minimum 11' driving lanes. ^ Utilize retaining walls to minimize grading and tree impacts. ^ Offset the street within the R-QsW to avoid the trees. ~.«~ PRINTED ON RECYCLED PAPER ^ Underground the electrical lines to minimize tree trimming. ^ Remove Glen Road from the project. Currently the Shorewood Comprehensive Plan states "in no case shall streets be reconstructed at a width less than 20 feet." The Comprehensive Plan also states that a 24-foot street should have on-street parking restricted to one side. Per the 20-foot minimum clear roadway surface required by the Fire Code, no-parking restrictions would need to be established on both sides of the street. Attachment 1 is a tabulation of the survey results. Some of the highlights include: ^ Almost half of respondents want watermain. ^ A majority of respondents want edge control. ^ A majority of respondents have drainage issues. ^ A majority of respondents did not want parking restrictions. ^ A majority of respondents feel the current street widths, which vary from 14-22 feet, are adequate. Also included is a memo from WSB on the project status and cost history. An excerpt from the plan set is attached, and a full set of preliminary plans is on file at City Hall for your review. Recommendation Staff recommends on a technical and economic standpoint the installation of water main, the construction of the City Standard twelve-foot driving lanes, drainage improvements, sanitary improvements and edge control as discussed in the Feasibility Report. Staff recommends approval of the Feasibility Report and preparation of plans and specifications. A resolution approving the Feasibility Report as presented is included for your consideration. If Council wishes to change any of the improvements, the Feasibility Report will need to be revised, and the appropriate resolution would be considered at a Council meeting within a month. CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION APPROVING FEASIBILITY REPORT ON PROPOSED IMPROVEMENTS CITY PROJECT 07-O1 AMLEE ROAD, MANITOU LANE, GLEN ROAD ROAD RECLAMATION PROJECT WHEREAS, pursuant to a motion by the City Council August 13, 2007, a Feasibility Report for the Amlee Road, Glen Road and Manitou Lane Road Reconstruction and Water Main Improvements has been prepared prepared by WSB & Associates, Inc and this report was recieved by the Council on May 14, 2007, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota; That detailed plans and specifications be prepared for the Amlee Road, Glen Road and Manitou Lane Road Reconstruction and Water Main Improvements in accordance with the report. ADOPTED BY WE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of August, 2007. Christine Lizee, Mayor Attest: Craig Dawson, City Administrator/Clerk Survey Results for Amlee Manitou Street reconstruction project. j I As of August 7, 2007 _ ~ eys return 37 of 48 sur ed ~ _ _ i ~ _ Pedestrian e l Ed ~ Parking I Street _ Amlee ! I I Passageway g Control Watermain Drainage ' Restriction Width ~ __ _ 14 of 16 i Yes _ 2 10 5 10 _ _ 14 Adequate No 12 2 6! 4 11 Narrow Maybe _ - 2 3 3 Wide Manitou Yes No I 4 of 4 - ~ _ 4 _ 4 3 1, _ 3 1 1 3 I _ i ___ _ 3 1 - dequate Narrow Maybe ( - i - ~ ~ Wide _ _ E. Glen Rd _ _ 10 of 18 Yes i 1 5 4 4 2 8 Adequate _ No 9 4 4 6 7 ~ _ 2 Narrow Maybe 1 _ 2 _ 1 Wide _ W. Glen Rd j I 9 of 10 _ _ _ Yes 1 _ 6 __ 6 7 _ _ 7 Adequate No 8 1 ~ 3 2 5 2 Narrow Ma be ~ - 4 1 ~ Wide Attachment #1 ~~~ ~F d5.cuciah~v, (u c. Infrastructure ~ Engineering ~ Planning ~ Construction Memorandum To: Ho~aorable Mayor and City Council City of Shorewood From: Dave Hutton, PE, Principal Municipal Manager WSB & Associates, Inc. Date: August 7, 2007 Re: Amlee Road, Manitou Lane, and Glen Road Project City of Shorewood, MN WSB Project No. 1074-63 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 541-4800 Fax: 763 541-1700 Introduction and Background We would like to provide the City Council with a status update on the Amlee Road/Manitou Lane/Glen Road project. There are really two parts to the status report on this project. The first deals with the long history of the project as it has developed over the years, while the other second part is our current contract for final design services. I would like to discuss each part briefly. Project History This particular project has a fairly long history and in fact, was originally started in 2001. Also, the "project" as we know it has evolved over the years until it has reached the current project limits. 2001- Total: $14,326 Originally, in early 2001, the City hired WSB & Associates, Inc. to complete a detailed drainage analysis of this area of the City, including Gideon's Bay and tributary areas to Glen Road. The City needed to develop a drainage plan to accommodate the Gideon's Bay pond, which the Watershed was assisting in constructing, and also provide drainage analysis for the overall CSAH 19 project. In addition, a number of residents in this area had water and flooding problems during heavy rains. A drainage report was completed and provided to the City in October 2001. F: IIVP {V/M7074-631MGM0-hmcc-0807x7, dnn Honorable Mayor and City Council August 7, 2007 Page 2 2002-2004 -Total: $622 The project was essentially on hold, although there was some continued coordination and follow up work done at the request of staff. Minor fees were incurred, primarily due to coordination between the MCWD and Hennepin County for the Gideon Glen pond, which was constructed in fall 2004. 2005- Total: $8,572 The original drainage study from 2001 was reviewed and updated due to new storm water requirements, cost increases and additional information due to other projects in the area. Also, the City started looking at a program to reconstruct their local streets. A planning report was prepared to summarize the costs for repairing several streets, including Wedgwood Drive/Mallard Lane/Teal Circle and Amlee Road/Manitou Lane. The Glen Road reconstruction project was not anticipated in this report. Some time was charged to looking at the improvements needed to Amlee/Manitou as part of this effort (i.e. reclamation versus reconstruction, drainage improvements, etc) 2006- Total: $14,698 Preliminary design was finally initiated by the City on Amlee Road/Manitou Lane. As usual, the biggest issue with the city and residents was the question of water main or not, along with curb or not. Engineering efforts continued to start and stop as the City worked with the residents to define the project scope. Multiple preliminary plans were developed during this period for different options. Layouts were prepared for neighborhood information meetings. The project included drainage improvements to the area but not reconstructing Glen Road. The drainage improvements were needed because the scope of the County Road 19 project constructed in 2004 and 2005 could not be increased to incorporate all the drainage improvements recommended in the 2001 feasibility report. 2007- Total: $24,149 The City initiated another public relations effort to resolve the road and water main issues. The Glen Road street reconstruction was added to the project. A final feasibility report with all three streets was completed in May 2007. The report was submitted to the Council to move ahead with final design and additional neighborhood meetings were held. Council ultimately authorized final design in May 2007. The years between 2001 and 2006 can best be described as completing a comprehensive drainage plan for the area, plus developing preliminary design criteria F: I IVPW[M 1074-b.i I MCMO-h mcc-080707-doc Honorable Mayor and City Council August 7, 2007 Page 3 The following is a summary of the WSB fees for this project since it started in 2001: Year Total WSB Fee 2001 $14,326 2002 $353 2003 $63 2004 $207 2005 $8,572 2006 $14,698 2007 (through 5/07) $24,149 Total Fee $62,366 All work done by WSB was done at the request and direction of City staff or City Council The drainage report itself was $14,949 with another $4,348 towards follow up work in 2005 and 2006 for a total of $19,297 associated with the comprehensive drainage work. It is estimated that 25% of the fee in 2005 or $2,143 and 15% of the fee in 2006 or $2,205 was directly related to the drainage analysis as opposed to the Amlee Manitou project. The remainder, or $43,070 can be considered preliminary design of feasibility report. This is approximately 2.5% of the $1.7 million construction estimate, which is well within accepted standards. Even with the drainage study, the total percentage of engineering fees up through May, 2007 is only 3.7% of the estimated construction costs. Final Design Contract In June 2007, Council authorized a contract with WSB to provide final design and construction oversight. The final design fee was $36,612. Bidding services were $1,071 and construction services $91,146, for a total contract of $128,829. This total contract for final design and construction services is approximately 7.6% of the estimated construction costs. The final design is approximately 72% completed as shown on the attached spreadsheet. We are pretty much on target for completing the plans within budget for bidding in early 2008. The design fee of $36,612 is about 2% of the construction estimate, making the total engineering for preliminary and final design approximately 4.5%, certainly within accepted standards for a project of this size. srb F:1 {VP{V[N11074-631M6M0-hnicc-080707.dac PROJECT UPDATE ~-~ SHOREWOOD, MINNESOTA .~ `~-~~' -~ f~ PROFESSIONAL SERVICES TO COMPLETE DESIGN, BIDDING AND CONSTRUCTION PHASE SERVICES FOR jj``''~ ~~~ /,~ ROAD AND UTILITY IMPROVEMENTS -GLEN ROAD, MANITOU LANE, AMLEE ROAD ~t through 7/31/07 s~.I ~~? ~y :tcst3ciratczs, Irtc. ask Description Bud et Estimated Percentage Com lete Amount Expended To Date Percentage Expended To Date 1 DESIGN PHASE _ -- - 1.1 Pro'ect Mana ement $ 2,440.00 35% $ 1,475.00 60% 1.2 Desi n Surve $ 5,912.00 90% $ 2,080.00 35% 1.3 Desi n $ 1,532.00 75% $ 6,389.50 417% 1.4 Preliminary Plans (Estimate 12 additional sheets) $ 9,947.00 75% $ 13,348.00 134% 1.5 Preliminar S ecifications $ 2,800.00 0% 1.6 Submit Preliminar Plans and Specifications to the Cit for Review $ 163.00 50% $ 163.00 100% 1.6 Preliminar Desi n Review Meetin $ 366.00 50% $ 366.00 100% 1.7 QA/OC Review $ 464.00 0% 1.8 Obtain Permits $ 2,870.00 25% $ 45.00 2% 1.9 Finalize S ecifications $ 675.00 0% .10 Finalize Plans Estimate 32 total sheets $ 6,617.00 p% .11 Nei hborhood meetin $ 1,224.00 50% $ 2,326.00 190% .12 U date Construction Cost Estimate $ 244.00 0% .13 QA/OC Review $ 724.00 0% .14 Submit Final Plans and S ecifications to the Cit $ 170.00 0% .15 Attend Cit Council Meeting $ 464.00 0% ~tal Estimated Hours and Fee for Design Phase Services $ 36,612.00 $ 26,192.50 72% 2 -- BIDDING AND CONTRACT AWARD _ _ J'___ __ ~_ ?.1 Coordinate Pro'ect Advertisement $ - ?.2 Pre are Plans and Pro'ect Manual $ 292.00 0% ?.3 Issue Bidding Documents $ - - ?.4 Answer Bidder's Questions $ 204.00 0% ?.5 Issue Adenda If Re wired $ 392.00 0% ?.6 Attend the Public Bid O enin $ - - ?.7 Pre are tabulation of bids $ 122.00 0% ?.8 Provide recommendation for award $ 61.00 0% ~tal Estimated Hours and Fee for Bidding and Contract Award $ 1,071.00 $ - 0% 3 CONSTRUCTION PHASE i' 3.1 __ Pre are Contract Documents _ $ 413.00 ~ __ - - 0% 3.2 Coordinate and Attend the Pre-construction Meetin $ 408.00 0% 3.3 Construction Stakin $ 23,809.00 0% 3.4 Review and Process Sho Drawin sand Submittals $ 958.00 0% 3.5 Monitor Contractor's Pro ress throw h Mt s/Site Visits $ 4,715.00 0% 3.6 Address contractor's uestions $ 436.00 0% 3.7 Process Partial Pa Estimates $ 661.00 0% 3.8 Pre are Record Drawin sand Final Closeout Pa erwork $ 3,946.00 0% 3.9 Construction Observation (Full-time for 3 months and half-time for 1-1/2 months $ 55,800.00 0% ~tal Estimated Hours and Fee for Construction Phase Services $ 91,146.00 $ - 0% ~tal Cost by Labor Classification for Design Bidding, and Construction $ 128 829.00 $ 26,192.50 20% K:\01608-04\Admin\Docs\Proj Budget Update- 081307.x1s Accounts Receivable Ledger Monday, July 23, 2007 WSB 8~ Associates, Inc. Job-to-Date through 5/31!07 4:95:41 PM Mod/Receipt Invoice Detail Date Total Fees Reimb. Taxes Interest Other Project Number: 01074-632 SHOR - Amiee/Manitou/Glen Rd /Principal: Hutton I Project Manager: Gurney Invoice: 0000001 0000001 8!8/01 2,124.00 2,124.00 0000001 Rcpt 0031122 9/17/01 -2,124.00 Total for 0000001 2,124.00 Invoice: 0000002 0000002 9114/01 1,127.00 1,127.00 0000002 Rcpt 0031467 10/25/01 -1,127.00 Total for 0000002 1,127.00 Invoice: 0000003 0000003 10112101 1,272.00 1,272.00 0000003 Rcpt 0031533 11/7/01 -1,272.00 Total for 0000003 1,272.00 Invoice: 0000004 0000004 11/12/01 8,330.50 8,330.50 0000004 Rcpt 0031801 12/17101 -8,330.50 Total for 0000004 8,330.50 Invoice: 0000005 0000005 12/13/01 1,472.50 1,472.50 0000005 Rcpt 0032120 1130!02 -1,472.50 r / ~~~ ~ ~ ' Total for 0000005 1,472.50 ' / Invoice: 0000006 0000006 4117/02 216.00 216.00 0000006 Rcpt 0032917 5!30/02 -216.00 Total for 0000006 216.00 Invoice: 0000007 0000007 5113102 108.00 108.00 0000007 Rcpt 0033015 6112102 -108.00 Total for 0000007 108.00 Invoice: 0000008 0000008 9/11/02 2$.50 28.50 0000008 Rcpt 0033873 10/17/02 -28.50 ~^ Total for 0000008 28.50 ( . Invoice: 0000009 0000009 4/9/03 63.00 63.00 0000009 Rcpt 0035093 511103 -63.00 63 00 ~~ t B 1 ' Total for 0000009 ,.~.~.,~.>. ~r._,~.~,.~,..,.~.,~,. . ~.~..~..~....P.._..,M. ,~.- ~_--- $, ~ - Invoice: 0000010 0000010 2/13/04 206.50 206.50 0000010 Rcpt 0037084 3/11!04 -206.50 206 50 ~~ ~ ~ ~ ~ ' ~~ Total for 0000010 ,.,. . . - -n- = , -,t,.~-~ _~ ~~,.,.~. .--_--, . " ~'~`~ ~~.-,x- i -- _ _ . - . _ , ... . Invoice:0000011 . - --. _ _ ... .. . ~ .. _ . ~~~ ~~~ 0000011 3/11 /05 102.50 102.50 0000011 Rcpt 0039709 4/14105 -102.50 ~~ Total for 0000011 102.50 Invoice: 0000012 Page 1 v4.1.13 (CPRICE) - Accounts Receivable Ledger Job-to-Date through 5/31107 Monday, July 23, 2007 - 4:15:42 PM ModiReceipt Invoice Detail Date Total Fees Reimb. Taxes Interest Other 0000012 4/15!05 471.00 471.00 0000012 Rcpt 0039904 5/12/05 -471.00 Total for 0000012 471.00 Invoice: 0000013 0000013 5/16105 1,558.00 1,358.00 200.00 0000013 Rcpt 0040203 7/1/05 -1,558.00 Total for 0000013 1,358.00 200.00 Invoice: 0000014 0000014 6/17/05 841.50 791.50 50.00 0000014 Rcpt 0040479 8/11/05 -841.50 Total for 0000074 791.50 50.00 Invoice: 0000015 0000015 7/19/05 115.50 115.50 0000015 Rcpt 0040479 8/11/05 -115.50 Total for 0000015 115.50 Invoice: 0000016 0000016 8/19/05 882.00 882.00 0000016 Rcpt 0040678 9113/05 -882.00 Total for 0000018 882.00 Invoice: 0000017 0000017 9/15105 638.50 638.50 0000017 Rcpt 0040879 10/11!05 -638.50 Total for 0000017 638.50 Invoice: 0000018 0000018 10/17/05 239.00 239.00 0000018 Rcpt 0041081 11/14/05 -239.00 Totalfor0000018 239.00 Invoice: 0000019 0000019 11!14/05 1,287.75 1,287.75 0000019 Rcpt 0041192 11!30/05 -1,287.75 Total for 0000019 1,287.75 Invoice: 0000020 0000020 12/15/05 2,436.00 2,436.00 0000020 Rc t 0041417 Total for 0000020 p ~-. 12/30/05 -2,436.00 2,436.00 ~y ® ~ ~-' ; j ! l ~ ~ ~P Invoice: 0000021 - -- ~._..~..._~~.<,,.. .. - - .,-~_:_"Y . r.~.s .~„---.,~~-~K~,...~...-~,~~.~.. - - 0000021 2120/06 11,774.25 11,774.25 0000021 Rcpt 0041738 2/28/06 -11,774.25 Totalfor0000021 11,774.25 Invoice: 0000022 0000022 3/16106 2,049.75 2,049.75 0000022 Rcpt 0042155 5/2!06 -2,049.75 Total for 0000022 2,049.75 Invoice: 0000023 0000023 4/18!06 187.00 187.00 0000023 Rcpt 0042246 5/18/06 -187.00 Total for 0000023 187.00 Invoice: 0000024 v4.1.13 (CPRlCE) - Page 2 Accounts Receivable Ledger Job-to-Date through 5131107 Monday, July 23, 2007 - 4:15:43 PM ModJReceipt Invoice Detail Date Total Fees Reimb. Taxes Interest Other 0000024 5/17(06 686.50 686.50 0000024 Rcpt 0042471 6/26106 -686.50 686 50 ~ ~ ~ ~ ~~ Total for 0000024 ~~~ ~~~-,k.~~~_.~,u,.~__ . _, ~ Invoice: 0000025 0000025 2121!07 1,045.50 1,045.50 0000025 Rcpt 0044229 3119/07 -1,045.50 Total for 0000025 1,045.50 Invoice: 0000026 0000026 3!22/07 1,982.00 1,982.00 0000026 Rcpt 0044419 4/16107 -1,982.00 Total for 0000026 1,982.00 Invoice: 0000027 0000027 4/20107 7,177.00 7,177.00 0000027 Rcpt 0044564 5!17107 -7,177.00 Total for 0000027 7,177.00 Invoice: 0000028 0000028 5!22/07 2,496.00 2,466.00 30.00 Invoice: 0000029 ~ ~ ~ ~ Bt® f 0000029 6/20107 11,448.00 11,408._0.0 _ _ 4.0_._00 _ _ _ _ _ Project Billed 62,365.75 Project Received -48,421.75 Project Retainage Total for 01074-632 13,944.00 62,045.75 320.00 Total Billed 62,365.75 Total Received -48,421.75 Total Retainage Final Totals 13,944.00 62,045.75 320.00 v4.1.13 (CPRICE) - Page 3 ~}y/~T RYy~~1 TTg'!~t GOVERNING SPECIFICATIONS 2 O V V S~ 1\ 1U E~ R E C O N s T R~ c S% V N THE 2000 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION PLAN SYMBOLS STANDARD SPECIFICATIONS FOR CONSTRUCTION.° STATE LINE ----- 000Ntt LINE ---- TOWNSHIP OR RANGE UNE -- SECTION LINE --- QUARTER LINE - - - SIXTEEMH LINE - - - - RIGHT-OF-WAY LINE -- SLOPE EASEMENT -SE PRESENT RICHT-OF-WAY ----- CONTROL OF ACCES LINE -_- PROPERtt LINES (EXCEPT LAND LINES) VACATED PIATFED PRDPERtt ------ CORPORATE OR CITY LIMITS t>i~xw~u TRUNK HIGHWAY CENTER UNE -~-_--(. RETAINING WALL wv-v MIlROAD m RAILROAD RIGHT-Of-WAY - - - - RNER OR CREEK " NAM DRY RUN y DRAINAGE DITCH SIZE DRAIN TILE ->--------- WLVERT =_____- OROP INLET ~____= CUARO RAIL BARBED WIRE FENCE -x-z- WOVEN WIRE FENCE v z v z- CHAIN LINK FENCE ~LZ c~z- RAINDAO SNOW FENCE - - - STDNE WALL DR FENCE HEDGE RAILROAD CROSSING SIGN ~ RAILROAD CROSSING BELL ELECTRIC WARNING SIGN Lg CROSSING CATE MEANDER CORNER ~F SPRINGS Q_.- .,.Q= MARSH 9 y 3 ~ i TIMBER ORCHARD BRUSH (TIMBER) NURSERY CATCH BASIN • CB FIRE HYDRANT CAT1lE GUARD t -~~~- OVERPASS (HIGHWAY DYER) ~ UNDERPASS (HIGHWAY UNDER) 77,,((,, ~/C BRIDGE BUILDING (ONE STORY FRAME} F -FRAME C - CONCRETE 7-S-Fn S -STONE 7 -TILE 75 D -BRICK ST- STUCCO IRON ROD OR PIPE MONUMEM (STONE, CONCRETE, OR METAL) O MONU. WOODEN HUD ^ GRAVEL Pli SAND PIT p5 aoRROw PN ~ RDGK DNARRY UTILITY SYMBOLS POWER POLE LINE -Q--¢-- TELEPHONE OR TELEGRAPH POLE LINE ~ •- JOINT TELEPHONE AND POWER ON POWER POLE ~---~~ ON 1ELEPHONE POLES {)i-•(}- ANCHOR H- STREEI LICHT a PEDESTAL (TELEPHONE CABLE TERMINAL) ®PED. GAS MAIN -C- WATER MAIN -i-i- CONDUIT TELEPHONE CABLE IN CONDUIT ~T= ELECTRIC CABLE IN CONDUIT gyp= TELEPHONE MANHOLE m ELECTRIC MANHOLE BURIED TELEPHONE CABLE -T-BUR- BURIED ELECTRIC CABLE -P-BUR- AERAL TELEPHONE CABLE ~T-AE -+- SEWER (SANNARY OR STORM) SEWER MANHOLE SCALES INDEX MAP 0 3DOO 2DOo PLAN 0 30 60 PROFILE NORIZ. 0 30 60 VERL --~ o s la Ol.dvro. 9192007 I0:04:SS AM K,`,01 FOR THE CITY OF SI~OI~~~00 CONSTRUCTION PLAN FOR STREET RECONSTRUCTION AND DRAINAGE IMPROVEMENTS LOCATED ON AMLEE ROAD, MANITOU LANE, AND GLEN ROAD CITY PROJECT NO. 01- ~ 1 <e ''[~~ \ - ,- '~ Zn 2 I -C5~"RS~ A aAw EWEE Ao ~ ~ ai - - .~, ' ~ '~ EASxryr AVLNU \ ~ I ;~ ~ - `__---_ ~ ~ ~- Ly ~~ ~~ / move .-... I :~ ~~ ~~ (\ ~ --- \ J / ~ ~-• `r -/ r yr ~ I ~ T \ Tat \ - --\ `~ ~~~\~~~f ~ ~ TI ~ 1~ ~~~ ~ 1 .~ ~ - !o _ /['/ r---~- i ~l _ ~ ~l~ W ~ ~~ -~ ___ ~ ` S i~A /b 1 i --~ I: ~_ ix[. oMK ~ y I ' _ ~ ;vx~ ~ ~~ './,fir ~ '-t -: \ I ~ :~ • ; i` ~fi )~ R I ~ ~ /\, fix. ~~~ ~~~~ ~ ~ ~_ ,,II ~ - ~ ..-- ~ ~ ~~/ I- ~~ .. ~ ~ -- 2 .- ~ .- swmroxx aao I { I - ~ -- I s pa ~ ~ ~yB xow r~ra __ ~ ~ I .L~I~J ~, Tl 0 )p xN rtono ~ ~ ~_I-I.-.J' o- gyp/ ,fr ~ ~ ~ ~ b-- I yIDW9uL•' '~ I - /~'~ J- p~ ~ I z GI~EnE DR~K I I ~~ _ >tua ~- ~ ~a '1 I ~~ - ~ ~ . , ~ ' ~ -~ I ~ ~- -- ~~ •~.~~; ~_ I ~-- ~E~ l ~ ~Na. z ~_ ~ {-- I _ ~_-, , ~ 11 _ ~' J / I Ili ~~~- THE INFORMATION SHOWN ON THESE DRAWINGS CONCERNING TYPE AND LOCATION OF PRIVATE UTILITIES IS NOT GUARANTEED TO BE ACCURATE OR ALL-INCLUSIVE. THE CONTRACTOR IS TO DETERMINE THE TYPE AND LOCATION OF PRIVATE UTILITIES AS MAY BE NECESSARY TO AVOID DAMAGE THERETO. EXCAVATION NOTICE SYSTEM A CALL TO GOPHER STATE ONE (651-454-OD02) 1S REOUIREO A MINIMUM OF 48 HOURS PRIOR TO PERFORMING ANY EXCAVATION. S N. 40266616 CITY PROJECT N0.01-11 ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL COMFORM TO THE MN MUTCD INCLUDING THE FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS, DATED JANUARY, 2004. ALl TRAFFIC CONTROL DEVICES SHALL HAVE RETROREfLECTIVE SHEETING. Cltt OF SHDREWOOD GENERAL SPECIFICATIONS AND STANDARD DETAIL PLATES FOR STREET & UTILITY CONSTRUCTION - 2001 EDITION WATERMAIN AND SANITARY SEWER SHALL BE CONSTRUCTED IN ACCORDANCE WITH THE CITY ENGINEERS ASSOCIATION OF MINNESOTA STANDARD UTILITIES SPECIFICATIONS. S HE ET N0. INDEX DESCRIPTION 1 TITLE SHEET 2 GENERALIAYDUT 3 DETA1lSANDCONSTRUCTI0NN0TE5 4.5 TYPICAL SECTION AND DETAILS fi-9 REMOVAIPLAN 10.16 SANITARY SEWER & WATER MAIN PLAN 17-26 STORM SEWER & STREET CONSTRUCTION PLAN 27 CUL-0E-SACOETAILS 28 POND MITIGATION 29 SIGNINGBSTRIPINGPLAN 30 LANE MARKINGS & DETAILS 31-34 SWPPP b EROSION CONTROL PLAN 38-51 CROSSSECTIONS THIS PLAN SET CONTAINS 51 SHEETS ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS AND ORDINANCES WILL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT. 701 Xenia Avenue SouU, Suite 30C W Minneapolis, MN 55416 SB JD w~rw.wsbeng.com & Asso ~ 7Q}SIIA&10-Fazi63~k1-17W INFAABTRUCTUAE A ENGINEERING 4 PLANNING ACONSTRUCTION I HEREBY CERTIFY THAI THIS PLAN WAS PREPARED DY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. DAVID E. HUTTON, P.E. DATE XX/XX/20D6 LTC. N0. 19133 Prepared for: City of Shorewood De t. of Public Works and En ineerin P 9 9 5755 Country Club Rood L~}~~ Shorewood, Minnesoto 55331 Il-~_w'hN~Ii (612) 474-3236 GTY ENGINEER DATE SHEET N0. 1 OF 2D SHEETS GLEN RQAD I ~ , ~ II ~~' bo"' i Om' III NOTES: 9 1 i I I ~---~~-_--~ ~ I ~ I I ~ ~ ~ ~ REPLACE EX. CASTING WITH I_ (~~ I~ I „~, ~ r,, III NEW R-1642A CASTING. ~ I I I I j ! ~~I j ~ I~ 9s Hause ~ I ~ SAWCUT (FULL DEPTH) I I ! ~ I I I ~ ~ cnR I ~ I ~ EXIST CONC & BIT ~' I i i~ ~ rs .~ III i ~e~ 9Gta, I I DRIVEWAY N I ! M ! ~7t~ ~ ~ I ~ OREMOVE & RELOCATE I\ N m ~ ~ I ~ Is' I i ~ _„_ I~ I I EXIST MAILBOX =~' N + _ _ .. ~ I b ~~ + I ~ j~ ~I~~ y I m I H u~~~ REMOVE BITUMINOUS ~ ~~ 25170 I 25140 vii ~ G I i 16' ~ ~ I I i ®DRIVEWAY 25110 sir/I~ REMOVE EX~$~~~ ~ N III 3 - ~\ -` 6 ~J 11 25080 CULVERT &~7, NS' Q I a o i ~, - '~ REMOVE TREE ~' ~~ a --- - I e ~ ~' ~ Gw ~ ~ ~ ~ III a ~ w 3 I • I ~ - 3 I Is°wo j eir a 1 Ic. IG e l I I ~ ~ o a° I B° ------------ ~ -~I 6mv ~ x~~~ ~" P_ANIER ~ owr I 2'~ 13 ~ I ~~~ .3 ea ' 2 I I I ~ ~ Ez SAN Mn w I ~ ~-+- w • ~ I 1 I ~ ow' ~~REMDVE CULVERT ~ Z ~~ - o ^3„-_ __ I `~~ I I ~~ -95eny~ r ~ I ~~ 7C=964.80 c 2 .p _ u~. Ik -.... ~ - I ~ ~/ 1 ~ I i INV=952.5 ~ ~ a -' ~ {-{.--~ ~ 2t+~ HIP ~ y ~ -.- - '~`°T .~- _ i ~ ~ ~ ~ ~ ~ ~ ~n -_ _ ~---_-u ~~ 0 -:~ 1 Z C -Z--(-_ ..Ek-. ~Ymi:rtRYSE{4ER ~_ -_- - __~ `f~.~ tF ~ _-- --_ v ~ ~ ~ ~ _- C__ C-~ C-C-~. 9' NNI+hR t~Y ~_.~ O3 Q ~ w' '3-__.~ _ „".. i. _ a~ a,.__.-_~~T-•--ri-_~ _'.~°"= Ems- --- C--.C ~__~__~ ,_... _ __ = ~+O z I x, - ~ _.,_ _ - 1 -: -... --< < - _~_ Div ~~~ N ..,1' ~ - •. 15 f t ~ G 1 _ _ _'-„~--..r ~ ~ Q IQ- W i n w v1 ~, iC 960 3 ~ ~. u ~ Dwr i 3 ' m ~ ~ im I ~~ol I, c I ~ ~ I -•, ~/.y'm~1._,,,~ ~ ~ ~ ~..'~ '`.~ 3 m In 3 ~ o 0 * ~-/ IB' INV=947.1 -96 10 1 + t8~ x 1 'L4l J 1 neDGE~ ~I- 'I ~'1,~/ 24 r^~~ U I +2'i ~ ~ Bli~~ \\\JJJ 12" 1 ~ ao~z a 1/',7WG, \7 I I ~ ~ ~° J, ~ \ GaeoEU i 2 ~ t~ owr 21 ~ 3 ~„ ~ »~g~ ~ I 25165 I N 25145 I ~~ ~ % ~ i ~ *~ 25125 24995 ~~~~ ~ I I i ~' eir ~ I!I ~~ I a ~~ I N I, OWT ,."~~ I . I Q N ° o ` ~ 25135 ,~ " ~~ r cm<~ g ~ a ~ I ® g8~5 I I I ~ ~ 0 30 60 m~~ I I I ! I' I ~n°° a yGAR HOUS[ ~ I \ 962.UJ I Q Q Z ~ F" t70W(A Z U W W Z GLEN ROAD W ~'o z ZI-~- NOTES: J Z ~ i. CONTRACTOR TO USE CONSTRUCTION I ~•~ ( ~ ~ i1 ~ ~~;~ OPTTHOE UNDERG OLUNDNCABIING.E AVOIDANCE ~ W L7 o ° ! I xu> I I 2. THE CONTRACTOR SHALL USE CONSTRUCTION Q ~ Z 0 ~ , ~ ~ W ~ Z N I I i METHODS TO MINIMIZE THE DISTURBANCES ~ W Q 5 N M I) ', I ~ II II I OUTSIDE EXISTING R/W. ~~ R' W ~' Ir ~ .I 11 I ~ ` Iu 24880 3. CONSTRUCT BITUMINOUS DRIVEWAY APRONS, O ~ p I - ', I I 24850 AS DETAILED ON ALL GRAVEL AND BITUMINOUS ~ Z 0 I( I ~~~--------------' I DRIVEWAYS. ~ Q Z P~ ~ay ~~ I o PROTECT EXISTING I + I 9si~e 24820 4. CONSTRUCT CONCRETE DRIVEWAY APRONS, ~ N ' !\ 11 PROTECT EXISTING "' HEDGE Ex snN Mn ~ + AS DETAILED ON ALL CONCRETE DRIVEWAYS. Q e ~, x~ HEDGE ~ < rc=e~ .n < "n INV=460.3 ~ ~' \. .~ IE 18. // ~ ~ - J / I 2 i2 8" 3 ~ ~ EX S N MHO I ~ I +<'~ 3 ~~~ '-sly--~ le~ ~ ~ Tc= 5s.32 I ~ ~ ~q~ m T ~- 1 5G[ I J6 2c J an ;2 ~ INV= 58.0 \ •~ I 3 ~ _ g~~~- ~ V \ \ I Bli 1 __--- s~'^'-Y". - 6 OFI - c,. ~ ~ ~ I ^ OWY ' V I ROCG~ GwY rs~-- V I\ ER _ Zp~ _ I A {---~I -~_i 1..'.-\LI~JS- I -G $ _... ~ ..._-a ~. ~~- _ ~hh~ L~~ ROCKF ~, = N pm 96_ OO SAN iAkY~4'~ 29+00 ~ ~- _ _ _ - -- GAROf. PLANiFR ~ ~ ~ 8 z - - r -_ _ _ Q W 1 ,. ~ _ o _ , _ __ __ ~ -_. ~u~i vi ,~~~c !c.;~ .._.- .. a°- Rio--.~ ...-...__-.. -..__ / <- .I t~l o\~._._...._ _.__~~ 32+00~~_ ~y-9._sn~ra_ Rr~weR 95 3+00 _- z,°nW m~Q ~'~ -..~_ _. H GAAV ~I~~ -~-- ~ t-- 4~: ~ ~ ..r \ U m v ~z i8 T ~ 0-3 ewr - ~3 _, :~ ~ri--~ - 970 - ~ _~' ~ >,I '~L.=.~-_ n~ ~ 3v~i vWi v = ~g 24995 ~ ~ IR ~ Ic -^ 2 + ~ elr ; 2 ~:.. ------ ~0-`' '3~ ~~m~rn~- chR ?-'~p•i'~- _ .~.'~t.~.,:11 ~1~'~I a ~ m m owr ~ ow>'` 96e.1x i cRnv _ I Q 24955 I 24925 ~ I ~ I "m owr R,~~- ~ N ~,,~i6 '" I ~ 24885 i 24845 Q ~ ~ ~~ oM ~ I I a 1~ a g r--__ _ I _ Q ~ o I I i ~ i _I-- -~ ~ I I i i N ® ~~~ I I ' I D 30 60 PROJECT NUMBER XX-XX REMOVALS SHEk7 8 OF XX SHEETS 06959~'rACad~Plan~t459-25 remoual,tlwg, BBI200710,05~37 AM GLEN R®AD ~ ~ ~, 1 ~ '~ ~ w i (~ ~-_956- r/ ~~~ ~ I a I ., , 4~4 ~ _I ~ ~ /I I io'r I 5 0 ''" i I is /I,, i 958-- ~' ~ ~ ~ I ~ ~ ^..I ie° ~ '~.. _~~ I ~ ~ ~. I ~~ I ~~ za' ~~~~ 2471p ~ // ~ ;~ _ - v //``~~q \ ~a \ a~ 4 + I i Q ~ ~r ~ l l y/i// \ y \ ~ ~o 24780 -„~ / 95°~ `' N ' ~' / ! ` ° / x SAN Mn. A I~ / / e v I "' a I/ 1 i I ~~ e i / I c 96? 25 ~ 20' 3 v a / i ! ~ ! V A S~oaM s~ w I ~ IVV 9490' ~ I / ~ ~ ~ ./ l ~ t + f~7 36 i i I ir' J~. 1 'S" i ~ ! / / I ~-9id3a SNP v a e 2 x EX SAN UH ' I / 1 B~ k G ~ ~' ~ iC=951 ~ ~~ i'2 ~ 1 l ~~ ~~ 2a'~~ ~ / .. ) / n _ ~O~p F' ~ ~ _ '~~_ zx+~_._.- ~ ~ -IIV'a'-S4s.~~ _ yb~~ - ~ I v 1 \h µp no'F x ~ ~ ~ ; r"~ z~~ ~ _;~ "`-: :._~. - , s 31"'"~ ~,., ,~, _ J. ~~~ + 3 ~2 l 3s" I ~ I I / ~. 2 Y„__~ ~ ~~ I 1 ~/ s ~ g ~, ~+w a9 34+00 ~. ~ ~ ~,~,- ~- ( I `~9 A / I/ I ~ ti-°e NP i i~ / -'r - ~ ~ -__ ~Ei - ~ ~ ----~7HF _ ~ J_ i ~ 3 - N oc ~' '\ ~ w _, - HP~ _ ~ ~ ~r rs-t / ter', ~>~.. ~ ~ ~ ~ -- I`~ l ~- i~^"~. 1 a. 1 ~-~._ .. _ ~ inn / v 0 30 60 ~; a o ~ -` ~r.~,.~ - ~ _ i ;~ ~~ / o~ ~ } \ a t/ / L > 2 ilJ, ~ t I ~ ~ ' ` ,, `.~e,~-.-_._. I \ _ ~~F~// EX SAN MH Uj ~~BG C ~~ 10' 0 2 ~ 1 2755 v/ ~za ~ `~^ ~ ~'°s ~~ .o• ;a"~ ~11 $ i I ,~ ~~`~:~ '~' ~~>,,.~.,; ~lw-',- -- - ~ ro-=ys~a ~g~~ Q / ~ I ~~ /~\y ~\ .:. ,2 I l~ 3 INV=9h5.4 ~ // / I~` ~ ~~~ ~ A se° I I cU: i ' 1 I 1 `'1-~,~~1~''ia~a33ayyX I ~~5 y~.o ~' w i i I~~" \ 1 'sI 30" ~ ~~'~ ) ~ I ~-.+c'.-.-i?""~~ a ~~ ~ I 2h 835 ~yz i~ ~ o ('~ I / nll I / A .. ~ m r I ~g w o !! I I'~. ,' ~ l~ ~o~ M~",~J,~y ~ ' I / // 24695 24645 ,m`, sa~~ I I '.. _ ~ // io' ~~~~5 ~~ ~ ~ ~ ao'~-_, ~ _3~~ ~ ~ ~ ~ ~ !I~ I WV / ~ ! ~ !/ # n ~ i I~-..~ (him ! !~~'•, io I I Q ~ Q Z ~ F' t7OWtA Z GLEN ROAD a ~ o' _z ~' N NOTES: Q tl1 d N N _ ~ N i i 1. CONTRACTOR TO USE CONSTRUCTION ~ Z ~ ~ ~ I~ I { 1 ~ ; I I METHODS THAT WILL ENSURE THE AVOIDANCE p ~ W 0 I I ~I I i ~' I`' OF THE UNDERGROUND CABLING. H W~ Q p O I I ~ I~ ~ 2~ Q O Z I I ~ ! ~ 2. THE CONTRACTOR SHALL USE CONSTRUC110N Q F- Z m ~ I I ~ ~,I~ I^ METHODS TO MINIMIZE THE DISTURBANCES ~ W Q n ` ~', I'~ ' \ ~ OUTSIDE EXISTING R/W. p ~ ~ (jJ m m /~" ~ a I 3. CONSTRUCT BITUMINOUS DRIVEWAY APRONS, ~ N ~ ~~ _ _ e ~,' ' v ~I I AS DETAILED ON ALL GRAVEL AND BITUMINOUS Z ~ r. rg, s• ~ --_yae-' ~ ~~ ~^ DRIVEWAYS. W Q Z -- ~ gaa 'ri i Fks J ~S' cw0ao I ~ ~~.,~ '. 1 ~N~o ToR 4. CONSTRUCT CONCRETE DRIVEWAY APRONS, ~ -..~_ s . ~ _ "? _ _ I scrod ~ ~ RI ~\9~ AM AS DETAILED ON ALL CONCRETE DRIVEWAYS. Q °0 00-- ---y ~s0 OHp _42.~~ Ez.9"gap..-w[e_~~~~ ~ ~_~~~~:, ltikg4~~MH ~ i > xaa __ ~+ _ - 967 ~u~i u~ ..,~-r.. \ _ p -gas -nP-r-~ 0 ~i~ °'44+~7.7 ~-- "' ~ ~y._, ; ~ f n"~, -~ ~~,~' r,' i 1° NOTES: g~oE 80 ~,sq s ~.SqN c,~~, ~ ~~~ ,/a 5~ ~I ~ REPLACE EX. CASTING WITH mom ~; N~ q9 sh ~~ ~ ~ ONE ~ ~ ~ ~ ~'~0~-I ~ NEW R-1642A CASTING. ~~a ~o ~ ~ !N~ / '. i ~ ~ SAWCUT (FULL DEPTH) o"~ ~.~ ~ I ~ / ~ EXIST CONC & 81T m A = 24575 ~ ~ si°"'c ~ _ j ~! ~ ~ DRIVEWAY v@ ~~ \ \ ~~ ~ I I O REMOVE & RELOCATE ~~ ~ _ i EXIST MAILBOX ~ ~ ~~ / ~~ ® \ REMOVE BITUMINOUS w 0 30 ~ ~ ~ ~ ~ ®DRIVEWAY _ ea ~ 5540 Gl_EN ROAD ~ ~ '~^ ~ / I REMOVE TREE ,`, e ~~REMOVE CULVERT PROJECT NUMBER XX-XX REMOVALS SHEET 8 OF XX SHE~iS ~IO)a59-25VCaOIPIan~t96945 removal.dviq, 8182007 ~~.OSAS Ah1 MANITOU LANE NOTES: O REPLACE EX. CASTING 'MTH NEW R-1642A CASTING. I~, ~ ~' I . I ~ ~ I I SAWCUT (FULL DEPTH) j ~(~( ~ ~ I I ~2 EXIST CDNC & BIT ~N~ ~ ~ ~ ~ DRIVEWAY I u 1,'?, ~ ~ ~ ~ 3 REMOVE & RELOCATE ~ ~ I I ;~ i I I OEXIST MAILBOX ~ a 5530 I I ~ I ~ ~ I I'~ ~ l5' ~ 5510 I 5490 I ®REMOVE BITUMINOUS I ~ STA D+10 BECIN CONSTRUCTION I I DRIVEWAY ?; I {I}' ~ 1 SAWCUT (FULL D~P1H} ERISTING I I ~~ 1 I ~ Is PAVEMENT MATC EX1StING PAVEMENT REMOVE TREE ~~ ~ ~$ ~ ~ 3~ 2 1 I ;- ~ I ~~ =m Pi ~ta °m ~s. ar ~ , 2 2 I ~~REMOVE CULVERT t: ° , ~" I ~` / a I _1 ~ ~~ - ~i] ~ ~ a~1 1 }'cenvl fj^V 1 / 20 i ~ 3 I REMOVE CONCRE7E _ of P-- _ Hco6E GRAY DRIVEWAY ~__ ~.- Cllil~ ~" ~~ i ._ . _ eir ~~ +~ o o ~ 11 2or ~ neoeE ~ - - ----_ ~ ~ m ~~ ~ o _. _ ~ l I I ~ ~ _ -4"P ~ ~a n ~ ~~e a i I ~-I I I I~~~ ~ I 1~--.--!yam-I_~-1 ~ _ ~$ ~1 NOTES: I ~ -~ I 1 - -~-n't' - "~ ~ u~-~-~~~ ~ `~- `= ~, - 1~_ I 1. CONTRACTOR TO USE CONSTRUCTION ~~ ~ I ~ i ~- _ o ~ =I `~ -~ ~ - ~-- ---.~-^ _, i_v ~ I =~> METHODS THAT WILL ENSURE THE AVOIDANCE ~' ;.:_'____~~ _ _, ~ --R I Of THE UNDERGROUND CABLING. ~~~ ~ _ - ~ ~,~1 ~~. ---o--= .. _- __ _ ~ Via. I G ~ sl ti ~' t~ ~~ ~ ~ 4 v GA ~ fox 2. THE CONTRACTOR SHALL USE CONSTRUCTION '~~ I ~i .. ) I \ GRAY ~r ~ `~P 'v II ~N 3"~i°n ~ I~;' ~ Lx snrlatH ~ i ~ ,a~ ~ ~~ ~o~,~ METHODS TO MINIMIZE THE DISTURBANCES _ I I .~~1 ~ ~ 1+~ /I' ~il~ 28' xet v 9550 ~ owv ~ a.. sA~l I 11 a~~ss `r~~ i I s' ~ .-_vl_°ti~ OUTSIDE EXISTING R~W. aoe= ~ 1 - ~ I cl I ~ ~Saa 1~ o ~~ 3 III '~ \~ °o _ 3. CONSTRUCT BITUMINOUS DRIVEWAY APRONS, ~oOP v ,~ h I'' ` III ~I 1 _ AS DETAILED ON ALL GRAVEL AND 617UMINOUS €a~w u I k I i ( - DRIVEWAYS. € w h ~ I SBS6 I I 1 I I 2 i, I 20 ~='4 ~ w ~I I' ~ I I `~ ~ _ .II 4. CONSTRUCT CONCRETE DRIVEWAY APRONS, F~'~ " o I I ! T~ i I i N I amp i AS DETAILED ON ALL CONCRETE DRIVEWAYS. ~g~€ ,w~ (' I I ~ I ~~ I I 3 I I I m. III G` -~ II` ~°`~~ ~' Ili ~ N 3~ I 1 _~3~ a MATCH LINE STA 4+50 ~ SEE BELOW Q Z ~ D®° J2Z~ c~owtA Z~WW AMLEE ROAD _Z W~COZ ~ J9;fi~ (' \\~ J I I h'Y' ye9~ I z~ / ~ ~ ~sa H~~c / 0 U W 0 I I I ~ ~~:.\ /~ b "I bb~s r _9C4- F. W ~ O ' ~~a el / o~ Z~ Q~ ~~~ ~~ -- '4 ~~ , I ~ Q~j'~ncti Q ~ ~ I r ry}e II i \ ~ ~ W Q 24880 24850 I I ~,~,.1"-,~, oECk_ ~. 1 II 1~ ~ ~ ~ W ~~- ~ ~ i1 ~ I I 24832 I 24770 '~~~~ c~~~~ -9<a_~z~l I ~1 ~ ~ p I- Q ~ I 2 ~ I 34n PROT7~CT ~'" rs nau~c4740 5asa5 sz I ~ 2 PRDTlT W N Q = 3 fX SAN MH ao' I TREE NG PROTECT ~ m~'~ ~, ° I is. 1i' I~~ EXI ING J V) ~ 2 - ~~ le" i I6 f INV-9325 ~~ I 2 i { EX SAN MH '~. ~P ~s1i '~ e owr j ~ C _aSO.ID ~ ~ v nrurER o- I EXISTING V p OTF/ T ~' owr ~1 ~ a TR ~ ,c' sir ~ I I la I HEQGE ~ C=944.49 IG' EXISTINd tA, Q ~ _ ~~ slr er 1 ~ TREE j 3 sE~ ~ 3 w ~ = ---- -, - t ~_ -- ~. rr 3 n ore ! cenv l yu J ~ +m I I--~, I-~~I_~I~'I~'~i I-~-I~_I_~_ _ _ _ I-___ '_-_ -~.~~__. ~ ~", owr I IE=4 ~~4 _ I 1 ..'.~~~ t I I~~ _...._... .. _.__ ~ __ .~ __ ~aa _r R ~. .T_ ~ 7+ p,~-_._i---_I ~ I--.I 8+0 I__I_'I i--_ __ -' --- - y U / T - _. - ~mm 951 _ I __ _._ .. 9+DO a-s -_ _' __ ---_._ GA ~~ g 6~ 7 ~_ E .. . -i.lsai;Aars: tO+OD I-~~ ~ coNc \1~~p" -------'- __._ ~ - - - -.. _ r~ _. _ ~ _... s o 00 I -_ _~-- __ _.._. ~_. _...._ _.. 1 _ ___ -~HP_- •Na - -' ~ ---^a- _ - ~hP--=- __ ------ -- ~~ -__ I ~ _ - ____ - - - ~i.~ e ' m ~ W _ a _....._----- .. _ ~ _ --, 3 HP -_ __~ _ o -~, ec. ~acoc~ I - --- ~- I -..._. I 3 Dwrl 20 _ \ p 5 '~ ..../~~ 3^ DH ~ ~ tea :`~ I I (~ ie• 3 air , Us - - P ~~)~ ~ Ex SAN MH ;„3 "~ c_--~ ---- ----osa- ` I 2 I I owr ! ! 2 owv _°~~ 3 ~I / ,_ 3 ~ 2 3 ' ~ owvi / 4s' _ ~ ) ~ h / TC=946.83 "~°~ ~_ I ~ I ~ ) / ~ ~ / ao,. ~ - I ~ ~ ~. ~, iNV=936.0 I I 1 i I / I 9 owv I~ -eaa -~ ,~ la 3 a~ _ +• ~ ' /1 V of / wooo atlas V ~ ` ~ I I ~ l ~ /~95 1 I ~ ~ ~~ / ~/, ~ c~+lag / 1 ~ o I I / ~. 1 , i ~ ~ t ~ r --ssa ~, / ~-~ /2 ~ R I I 1 ~ 1 ~~ ~ ~ I ~ E ~-vE~uce - I I / I // 1 1 ~ e° ~ ~ i / L 1 ~~ ''' ''' ~~~ 111 i { ` ' ~ / / 1 1 I /~ I ~ ~ i I A caa ~ aco~ I / i, ~' I Z ~~-- - ~~ ~ ~ ~ s ~ ~1 r V D 30 60 I I I I ' I ly~. ~~. ~, I i / 95129 1 u_ SG~,~kZ ~ I ~ r' I I SbBbZ ~ I SZ8bZ ! I SLLbZ 'IIyN j I~ I I i I I ! 1 ~, ~o~yz I .,., PROJECT NUMBER XX-XX REMOVALS SHEET 6 OF XX SHEETS O)45?251CadIPIaoU459~25 rernwai.Uwg, 81A200710'O55! AM ( I7'\ OF SHOREWOOD 5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us MEMORANDUM TO: Mayor and City Council Craig Dawson, City Administrator Larry Brown, P.E., Director of Public Works FROM: James Landini, P.E., City Engineer ~- DATE: August 09, 2007 RE: A Resolution Accepting Low Quote and Awarding Contract to Successful Low Quoter Attachment 1 is the Quote Tabulation for the Polymerized Emulsion Asphalt Project. Quotes were opened and tabulated on August 8, 2007. The Polymerized Emulsion Asphalt Project is a test of a new product to supplement our tools to maintain street quality. The streets chosen for the test are Old Market Boulevard and Smithtown Circle. Old Market Boulevard is a higher traffic street with a good foundation. Smithtown Circle was chosen to test the product on a cul-de-sac with a good foundation. The low quoter is Bergman Companies Incorporated in the amount of $32,896.05. Based on other quotes received, it appears that the costs for this project are reasonable. This project will be funded by the Street Reconstruction Fund. Recommendation Staff recommends that the City Council approve the attached resolution that accepts the quote and awards the contract to Bergman Companies Incorporated in the amount of $32,896.05. A resolution is attached for your consideration. ~ i~ ~ ss to ~~ PRINTED ON RECYCLED PAPER CITY OF SHOREWOOD RESOLUTION NO. 07- A RESOLUTION ACCEPTING QUOTE AND AWARDING CONTRACT FOR 2007 Polymerized Emulsion Asphalt Project WHEREAS, pursuant to a request for quotes for local improvements designated as 2007 Polymerized Emulsion Asphalt Project, City Project Nos. 07-08, quotes were received and opened on August 8, 2007; and WHEREAS, the City Council has deternuned that Bergman Companies Inc. is the lowest quoter in compliance with the specifications. follows: NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as 1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a contract with Bergman Companies Inc., in the name of the City of Shorewood, Project Nos. 07-08 according to the plans and specifications therefore approved by the City Council on file in the office of the City Administrator/Clerk. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of August, 2007. Christine Lizee, Mayor ATTEST: Craig Dawson, City Administrator/Clerk City of Shorewood Quote Tabulation Polymerized Asphalt Emulsion Project City Project No. 07-08 Quotes Opened: August 8, 2007, 10:00 A.M. City of Shorewood Engineer: James Landini No Quoter Quote 1 Minnesota Asphalt Maintenance $41,554.00 2 Bergman Companies Inc. $32,896.05 3 ACI Asphalt Contractors Inc. $38,800.03 4 5 6 7 8 9 10 11 12 13 14 15 Attachment #1