120496 CC 1997 Ann Op Bdgt
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CITY OF SHOREWOOD,
MINNESOTA
1997 PROPOSED ANNUAL OPERATING BUDGET
DECEMBER 4, 1996
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CITY OF SHOREWOOD
1997 PROPOSED BUDGETS
TABLE OF CONTENTS
Budget Message
Summary of 1997 General Fund Budget
Preparation Calendar for 1997 Budget
Organizational Chart
PAGE
1-3
5
6-7
8
General Fund
Revenues
Proposed Revenues Chart
Summary of Proposed 1997 Revenues
Expenditures
Proposed Expenditures Chart
Summary of Proposed 1997 Expenditures
Departmental Budgets
51 - Mayor and Council
52 - Administrator
53 - General Government
54 - Finance
55 - Professional Services
56 - Planning and Zoning
57 - Municipal Building - City Hall
58 - Police
59 - Fire Protection
60 - Protective Inspection
61 - City Engineer
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14-15
1 6-17
18-19
20-21
22-23
24-25
26-27
28-29
30-31
32-33
34-35
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CITY OF
SHOREWOOD'
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236
November 27, 1996
Honorable Mayor, City Councilmembers,
Residents of the City of Shorewood:
Presented for your consideration is the Proposed 1997 Operating Budget. This
document, upon adoption by the City Council, becomes the guide for the delivery of
services to be provided to the residents of the city in the coming year. The budgets
anticipate the level of funding necessary for the City to provide these services.
The budget for the coming year was prepared in consideration of many variables.
Changes in financial aid formulas from the state, new legislation, growth in the tax
base of the City, types and quality of services provided by the City, continuation. and
revision of the Capital Improvements Program, among other factors, were carefully
considered, while conforming to the City .Counci/'s Statement of Purpose, Goals and
Expectations. It continues to be our purpose to provide a value in municipal services
to our residents to assure compliance with community laws and standards, and to
keep residents informed of these services, laws and standards. Our goal is to do this
in such an efficient, friendly. manner that residents fee/ good. about being citizens of the
Shorewood community. This budget is proposed as a guide to fulfilling our purpose
and reaching our goal.
The City is continuing its efforts in capital improvements through the revision of the
Capita/Improvement Program (CIP). The CIP continues to provide the planning which
is essential in meeting the city's goals for improvements in its infrastructure and
equipment over the next five years, and provides a sound financial plan for achieving
those goals. Although the 5 year CIP will be .revised and reviewed in early 1997, the
fund transfers scheduled in the 1996-2000 CIP are incorporated into this document.
The proposed 1997 General Fund expenditures are increased from the 1996 adopted
budget by 4.63% Increases in expenditures for 1997 can be attributed the a full-time
position, replacing a part-time position, increased communication efforts through the
city newsletter, increases in the City's share for cooperative fire and police protection,
public works functions and continued efforts in the City's Capital Improvement
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A Residential Community on Lake Minnetonka's South Shore
Program. The property tax levy for the coming year will increase by 8.34%. Although
the levy is increasing, the City's tax rate will remain the same as in 1996 at 17.43%.
The City's tax rate remains among the lowest in Hennepin County, ranking tenth
lowest of the 46 cities the county. It is anticipated that revenues other than property
taxes will remain fairly consistent in 1997 from 1996 with a few exceptions. The City
will begin to receive a new state aid in 1997, Local Performance Aid. This aid is given
to cities which comply with state performance measure guidelines. The City will
receive $7,660 from this source in 1997. Other anticipated changes in revenue
sources include increased Homestead and Agricultural Credit Aid (HACA) and
engineering services charges, and decreased transfers from the Liquor Fund.
General Fund surpluses from previous years are being utilized to reduce the 1997 tax
burden.
The effect of City property taxes on homestead properties with market values of
$100,000, $150,000, $200,000 and $250,000 home are as follows:
City Property Tax Increase!
Market Value 1995 1996 (Decrease)
$100,000 223 223 0%
$150,000 452 452 0%
$200,000 572 572 0%
$250,000 746 746 0%
The only time a resident should experience an increase in the city portion of their
property tax bill is if their property has been assessed to reflect an increase in value, or
if the property classification has changed (Le. from homestead to non-homestead).
The Water Fund has been broken into two subfunds for 1997 - - Water Operations and
Water Debt Service. The Water Operations subfund accounts for the revenues
received for the sale of water and other miscellaneous revenues, and the expenses for
operation and maintenance of the water system. This subfund reflects a substantial
increase in expenses for 1997. Factors leading to the increase include the
construction of a new pumphouse building for the Badger well and depreciation, which
increases due to new additions to the water system. This subfund also has a
budgeted transfer of $40,000 to the Water Debt Service subfund toward the retirement
of water system debt. Water rates are projected to remain the same for 1997.
The Water Debt Service subfund accounts for the accumulation of resources for future
debt retirement and for the annual payment of principal and interest on outstanding
water system debt. In prior years, a tax levy was required for the retirement of the
1980 Water Revenue Bond issue. As this issue was fully retired in 1996, this tax levy
will cease in 1997. The receipt of special assessment payments, interest income and
a transfer from the Water Operations subfund will provide adequate funding in 1997 for
scheduled debt service payments and will provide a surplus to be accumulated for
future debt retirement.
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The Sewer Fund budget will increase by 13.96% in 1997. This increase reflects
increased system maintenance costs, an increase in the amount charged to the City by
the Metro Council Wastewater Services for sewage treatment charges, and a
significant increase in programs which are necessary in our effort to detect and correct
infiltration and inflow (I & I) problems within our system. Although the budget is
increasing for 1997, the increases will be funded out of the Sewer Fund balance.
Sewer rates will remain the same in 1997.
The Recycling Fund budget is slightly lower for 1997. The rate charged by the
recycling company will remain at $1.85 per household per month. The amount of
revenue the City receives through the Hennepin County Recycling Grant program will
again be about $.78 per household per month. Between the County grant and the
household recycling fees, this program will be adequately funded in 1997.
The Stormwater Management Fund budget is increased significantly from 1996. The
intent of this fund is to collect sufficient revenue through utility fees on each parcel in
the city to maintain our current system and to contribute to system improvements in the
coming years. Approximately one-half of proceeds will be devoted to each purpose. A
storm drainage project for the Glen Road area is planned in .1997. Also included in the
budget is the preparation of a Comprehensive Stormwater Management Plan. The
plan is necessary to identify both areas which are problematic and areas which may
be utilized to mitigate water run-off problems. It may also be utilized in planning for
future storm drainage improvements.
Sales from Liquor operations have trended higher in 1996 and are expected to
increase again in 1997. Net income from total operations, after transfers, is projected
to be $22,215, a significant increase over recent years.
In considering and approving these budgets, the City Council is being responsive to
the service needs and concerns of the residents of the City, both now and into the
future. We, therefore, recommend the adoption of the 1997 Operating Budgets and the
1996/97 Property Tax Levy.
Respectfully submitted,
James C. Hurm
City Administrator/Clerk
Alan J. Rolek
Finance Director/Treasurer
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CITY OF SHOREWOOD
This Page Left Intentionally Blank
I GENERAL FUND SUMMARY
1997 PROPOSED BUDGET
I Actual Actual Budget YTD Oct Annual Proposed % Change
1994 1995 1996 1996 EST-96 1997 1996 to 1997
Revenues and Other Sources
I Property Taxes 1,487,398 1,489,822 1 ,573,930 778,794 1,573,930 1,705,251 8:34
Licenses and Permits 256,243 184,857 170,300 178,174 191,925 174,250 2.32
Intergovernmental 441,040 440,720 427,468 220,609 427,468 442,290 3.47
I Fines and Forfeitures 73,998 68,765 80,000 60,365 80,000 80,000 0.00
Charges for Service 42,233 20,505 48,500 33,549 44,000 65,000 34.02
Miscellaneous Revenue 190,414 143,335 96,500 112,222 125,000 96,500 0.00
Transfers 40,000 30,000 30,000 0 0 10,000 (66.67)
I Total Revenues 2,531,326 2,378,004 2,426,698 1,383,713 2,442,323 2,573,291 6.04
General Fund Balance 90,000 60,000 (33.33)
I Total Revenues and Other Sources 2,531,326 2,378,004 2,516,698 1,383,713 2,442,323 2,633,291 4.63
I Expenditures
General Government
Mayor and Council 41,507 51,416 56,491 52,593 65,991 66,044 16.91
I Administration 95,062 102,423 95,402 81,655 98,959 101,195 6.07
General Government 82,243 84,894 102,317 86,793 106,012 111,019 8.50
Finance 85,448 89,220 99,797 78,148 95,616 101,782 1.99
Professional Services 137,790 144,695 117,000 78,878 113,387 119,000 1.71
I Planning and Zoning 92,725 95,895 94,374 79,436 96,354 101,386 7.43
Municipal Building 159,913 92,526 93,300 51,868 1 02,737 1 01 ,1 00 8.36
Total General Government 694,688 661,069 658,681 509,371 679,056 701.,526 6.50
I Public Safety
Police 423,947 442,515 466,423 409,480 464,413 502,155 7.66
I Fire Protection 109,747 123,513 133,395 136,942 136,942 151,893 13.87
Protective Inspection 84,353 84,675 94,450 61,327 86,301 94,318 (0.14)
Total Public Safety 618,047 650,703 694,268 607,749 687,656 748,366 7.79
I Public Works
City Engineer 60,399 62,195 74,266 52,204 69,690 89,049 19.91
Public Works Services 289,049 311,873 288,369 296,898 320,621 299,661 3.92
I Streets and Roadways 382,501 378,421 435,879 392,486 408,737 439,355 0.80
Snow and Ice Removal 33,209 37,658 40,450 26,309 40,450 40,476 0.06
Traffic Control/Street Lights 34,461 35,476 37,000 29,061 37,500 37,500 1.35
I Sanitation/Waste Removal 3,029 4,352 4,611 4,267 4,267 4,612 0.02
Tree Maintenance 15,950 14,204 21,103 16,490 21,127 21,535 2.05
Total Public Works 818,598 844,179 901,678 817,715 902,392 932,188 3.38
I Culture and Recreation
Parks and Recreation 178,600 155,279 162,071 108,582 148,687 151,476 (6.54)
I Total Culture and Recreation 178,600 155,279 162,071 108,582 148,687 151,476 (6.54)
Miscellaneous
Capital Improvement 97,000 15,000 55,000 20,000 20,000 62,550 13.73
I Contingency 0 0 45,000 38,350 40,000 37,185 (17.37)
Total Miscellaneous 97,000 15,000 100,000 58,350 60,000 99,735 (0.27)
I Total Expenditures 2,406,933 2,326,230 2,516,698 2,101,767 2,477,791 2,633,291 4.63
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CITY OF SHOREWOOD
1997 BUDGET PREPARATION CALENDAR
JUNE 28, 1996 Budget worksheets distributed to Department Heads and
Administrator
JUNE 28 -
JULY 19, 1996 Departmental budgets are prepared
JULY 19 - Departmental budgets are reviewed with
AUGUST 2, 1996 Administrator and Finance Director
AUGUST 1, 1996 Dept. of Revenue advises City of 1997 Local Government
Aid and HACA amounts
AUGUST 5 - Departmental budgets are revised and budget is
AUGUST 16, 1996 assembled for Council workshop(s)
AUGUST 20, 1996 County informs City of county and school board(s) public
hearing dates
AUGUST 23, 1996 Council receives proposed 1997 budget
AUGUST 26, 1996 Workshop with Council to review proposed 1997 budget
SEPTEMBER 9, 1996 City Council approves preliminary 1997 Tax Levy and
Budget and sets two public hearing dates
SEPTEMBER 15, 1996 Preliminary 1997 Tax Levy and Budget certified to County
Auditor
SEPTEMBER 15 -
NOVEMBER 29, 1996
AFTER NOVEMER 10
AND ON OR BEFORE
NOVEMBER 24, 1996
TWO TO SIX DAYS
BEFORE PUBLIC
HEARING DATE
Inform County of public hearing dates
Council reviews and revises proposed budget
County mails notice of proposed property tax
increase to all property owners
City publishes 1/8 page ad of public hearing
dates in official newspaper
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CITY OF SHOREWOOD
1997 BUDGET PREPARATION CALENDAR (CONT.)
DECEMBER 4, 1996
DECEMBER 12, 1996
DECEMBER 16, 1996
ON OR BEFORE
DECEMBER 28, 1996
ON OR BEFORE
MARCH 16, 1997
Council holds public hearing on proposed 1997 Budget
and Tax Levy
Council holds continuation public hearing, if necessary
Council adopts final 1997 Budget and Tax Levy
City certifies final 1997 Tax Levy and Budget
to County Auditor
City certifies compliance with Truth in Taxation
requirements to Dept. of Revenue
1997 Budget is submitted to GFOA Distinquished
Budget Presentation Awards Program
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ORGANIZATIONAL CHART - CITY OF SHOREWOOD
())
I CITY ATTORNEY ~ ~ - - CITY COUNCIL BOARDS &
COMMISSIONS
, - PLANNING COMMISSION
CITY ADMINISTRATOR I - PARK COMMISSION
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LIQUOR ENGINEERING FINANCE ADMINISTRA TION PLANNING PUBLIC PUBLIC SAFETY
& ZONING WORKS (CONTRACT)
- Off-Sale - Engineering Svcs. - Personnel - General Government - Planning - Building & Grounds - Police - 4-City Joint
Retail - Project Mgmt. - Accounting - Licensing - Zoning - Recycling (Contract) Services *
- Payroll - Elections Administration - Tree Maintenance - Patrol
- Investments - Records - Property - Park Maintenance - Disaster
- Utility Billing - Legal Publications Records - Street Mainenance Preparedness
- Accts. Payable - Public Information - Inspection - Equipment Maintenance - Investigation
- Accts. Recble. - Recreation Programs - Stormwater System - Public Service
- Special - Park Planning - Street Lighting - Fire - Excelsior!
Assessments (Contract) - SanitationlWeeds Mound
- Budgeting - Assessor (Contract) - Janitor Services - Fire prevention!
-MIS - Cable TV - (Contract) firefighting
- Purchasing Franchise - Utility Maintenance - Animal Control -
(Contract) Chanhassen
I VOTERS I
* Mayor is City's representative on joint governing board.
December, 1995
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CITY OF SHOREWOOD
PROPOSED 1997 GENERAL FUND REVENUES
CHARGES FOR SERVICE TRANSFERS
2% ANDMISC
FINES AND FORFEITS 6%
INTERGOVERNMENTAL 3%
17%
AD VALOREM
PROPERTY TAX
63%
~
LICENSES AND PERMITS
7%
1996 ESTIMATED REVENUES
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BUDGET COMMENTS: GENERAL FUND REVENUES
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TAXES:
The City levies property taxes to finance the general
operating fund which provides municipal governmental services
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FISCAL DISPARITIES - Received with taxes above. In 1971, the legislature enacted
this law to allow municipalities to share in metropolitan commerciallindustrial growth.
A percentage of commerciallindustrial taxes are pooled and distributed to communities
in the metropolitan area.
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LICENSE/PERMIT FEES:
Rental Housing License Fees - License fees for rental housing units.
License is valid for a term of three (3) years.
Liquor License Fees
Other Business Licenses - Fees for refuse hauler and tree trimming licenses.
State Surcharge Collections - Surcharges collected on building permits equal to
0.5% of the improvement value.
Building Permits - Permit fee based upon valuation of structure according
to Uniform Building Code Schedule.
Dog Licenses
Other Non-business - Horse permit and alarm permit fees.
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INTERGOVERNMENTAL REVENUE:
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HOMESTEAD AND AGRICULTURE CREDIT AID (HACA)- A State credit which reduces the tax levy
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LOCAL PERFORMANCE AID (LP A) - A State aid passed in the 1996 legislature which is given to
jurisdictions which certify that they are either developing or have already incorporated the use of
performance measurements in their budgeting process.
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MSA ROAD AID (Became eligible for this aid as of 1/1/90)
Aid provided by the State of Minnesota to cities over 5,000 in population to maintain
designated MSA roads.
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CHARGES FOR SERVICES:
GENERAL GOVERNMENT
The City provides services to the public for which a charge is collected
such as assessment services, map sales, planning fees, etc.
ENGINEERING - Fees charged to other City funds and developers for engineering services.
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RECREATION - fees charged to Freeman Park Foundation for park maintenance ($11,500)
and Crescent Beach charges ($500).
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FINES & FORFEITS. Fines imposed for traffic & ordinance violations.
MISC. REVENUES - Revenue from a variety of sources such as interest income,
special assessment searches, pop sales, and other miscellaneous revenues.
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LIQUOR STORE TRANSFER - Profits from liquor operations.
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FUND BALANCE - Fund Balance allocated for 1996 budget purposes.
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I SUMMARY OF ESTIMATED REVENUES
I 1997 GENERAL FUND BUDGET
Actual Actual Budget YTD Oct Annual Proposed Adopted
REVENUES: 1994 1995 1996 1996 EST-96 1997 1997
I TAXES:
General Property 1,410,613 1,429,491 1,573,930 748,395 1,512,586 1,705,251
Fiscal Disparities 76,785 60,331 30,399 61,344
I Special Levy
TOTAL TAXES 1,487,398 1,489,822 1,573,930 778,794 1,573,930 1,705,251 0
LICENSE/PERMIT:
I Rental Housing 2,350 315 245 175 3,000
Surcharge Rebate
Alcoholic Beverages 8,200 8,150 8,200 8,150 8,150 8,150
I Others-Business 1,975 1,100 2,000 850 1,500 1,500
State Surcharge 10,583 7,693 7,500 6,514 7,500 7,500
Building Permits 227,012 162,201 150,000 158,743 170,000 150,000
Tree Trimming Licenses 120 120 100 90. 100 100
I Dog Licenses 1,803 2,103 2,000 1,357 2,000 2,000
Others-Misc. 4,200 3,175 500 2,225 2,500 2,000
TOTAL LICENSE/PERMIT 256,243 184,857 170,300 178,174 191,925 174,250 0
I INTER-GOVERNMENTAL REVENUES
FEDERAL AIDS
CDBG Grant 2,025
I STATE AIDS
Local Gov't Aid
HACA 425,265 426,970 413,718 206,859 413,718 420,880
I Local Performance Aid 7,660
MSA Road Aid 13,750 13,750 13,750 13,750 13,750 13,750
Total State Aids 439,015 440,720 427,468 220,609 427,468 442,290 0
I TOTAL INTERGOVERNMENTAL 441,040 440,720 427,468 220,609 427,468 442,290 0
CHARGES FOR SERVICE:
General Government 33,447 13,156 6,500 7,453 8,000 6,500
I Engineering 30,000 23,096 27,000 49,500
Recreation 8,786 7,349 12,000 3,000 9,000 9,000
TOTAL CHARGES FOR SERVICE 42,233 20,505 48,500 33,549 44,000 65,000 0
I FINES & FORFEITS 73,998 68,765 80,000 60,365 80,000 80,000
MISC REVENUES 190,414 143,335 96,500 112,222 125,000 96,500
I TRANSFERS
From Other Funds
From Liquor Stores 40,000 30,000 30,000 0 0 10,000
TOTAL TRANSFERS 40,000 30,000 30,000 0 0 10,000 0
I TOTAL REVENUES 2,531,326 2,378,004 2,426,698 1,383,713 2,442,323 2,573,291 0
OTHER FUNDING SOURCES:
I FUND BALANCE 0 0 90,000 60,000
TOTAL REVENUES &
OTHER FUNDING 2,531,326 2,378,004 2,516,698 1 ,383,713 2,442,323 2,633,291 0
I SOURCES
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CITY OF SHOREWOOD
PROPOSED 1997 GENERAL FUND EXPENDITURES
CONT~~~ENCY /"'
/'/
CAPITAL IMP
2%
CAPITAL EQUIP
4%
STREET PROJECTS
11%
GENERALGOvr
27%
-
t'
PARKS
5%
POUCE
19%
ARE
6%
OTHER PUB SAFETY
4%
PARK CAP IMP
1%
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FUND:
General
DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
and provide general direction to the Administrator in
policy implementation. The department budget
supports council development, information efforts and
special City associations and programs.
DEPARTMENT: Mayor and Council
DEPT NO: 51
DESCRIPTION OF ACTIVITY:
The City Council meets twice montly and in periodic special workshops to consider
and adopt legislative and administrtive policies that pertain to the services
provided to citizens.
OBJECTIVES:
- Televise all City Council meetings
- Inform citizens through quarterly city newsletters
- Identify and address zoning issues for specific sites for senior housing projects
- Meet with Cooperative Services Study Task Force semi-annually
- Undertake a meaningful goal setting session during 1997
- As a follow up to the comprehensive plan update, undertake a city visioning process
HIGHLIGHTS/COMMENTS:
Staffing:
City Council Salaries
Supplies/Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoillnspections (2)
City Service Satisfaction Survey
Strategic Planning
Conferences and Seminars
Appreciation Function for City Volunteers/Staff
City Newsletters (12) & Council Brochure
Charges & Fees:
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Misc. Subscriptions
West Henn. Human Services
Hennepin County Fair
Excelsior Fireworks
MN Mayors Association
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I FUND: #10 DEPARTMENT: Mayor and Council DEPT # 51
I BUDGET Actual Actual Budget YTD July Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 13.528 13,564 13,564 11,303 13,564 13,564 0
Supplies/Materials 1,636 830 1,000 935 1,200 1,200 0
I Support Services 8,661 13,951 16,200 19,564 26,700 22,900 0
I Charges & Fees 17,682 23,071 24,527 20,791 24,527 27,180 0
Capital Outlay 0 0 1,200 0 0 1,200 0
I Transfers 0 0 0 0 0 0 0
TOTAL 41 ,507 51,416 56,491 52,593 65,991 66,044 0
I SERVICE INDICA TORS:
I Conferences &
Schools Attended 0 0 6 0
Newsletters Published 4 4 4 2
I No. of Council Mtgs. 24 27 24 18
No. of Workshops 7 12 10
Agenda Items 313 370 400 260
I Ordinances &
Resolutions Adopted 114 135 140 75
I COST INDICATORS:
I Expenditures 41,507 51,416 56,491 52,593 65,991 66,044 0
- Program Revenues
I = Levy Dollars 41 ,507 51,416 56,491 52,593 65,991 66,044 0
I STAFFING:
Part time:
I Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Council members 4.00 4.00 4.00 4.00 4.00 4.00 4.00
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FUND:
General
DEPARTMENT MISSION:
To implement policy established by the City Council; offer
staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
consistent with established City values to effectively and
efficiently meet set goals & objectives.
DEPARTMENT: Administration
DEPT NO: 52
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compliance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas, directing the
flow of information and requests for action to the Council.
OBJECTIVES:
- Complete annual citizen service evaluation (May survey)
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
- Review City objectives each quarter
- Follow up on sewer rate task force work
- Coordinate subregional affordable housing issues
- Further develop Shorewood Improvement Program
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer equipment
Miscellaneous books & supplies
Support Services:
Labor Relations Associates Contract
Conference, mileage, meetings & seminars
Charges & Fees:
Memberships to ICMA, MCMA, MAMA, MPELRA & Rotary
FUND:
General
DEPARTMENT MISSION:
Provide staff support for the City Council including
preparation of agendas and meeting packets.
Responsible for City Clerk functions including
elections, records retention, notices and licenses.
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DEPARTMENT: General Government
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DEPT NO: 53
DESCRIPTION OF ACTIVITY:
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This department provides for the preparation for and supervision of State/Federal Primary
City General and Special elections by the Deputy City Clerk. It also provides for general
reception and secretarial duties in the City offices, as well as the recording secretary for
City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent
records, and supervises all staff in this area. This department is responsible for all licensing
fuctions.
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OBJECTIVES:
- Update City Code in-house on an annual basis
- Implement archival computer system for documents in lieu of microfilming
- Continue to improve public relations by providing responses in a timely manner
and through expanded communications effort
- Continue to improve City newsletter quality; research cost saving
options for printing and mailing
- Develop orientation package for new commission members and staff
- Update existing personnel relationship policy handbook; update all job descriptions
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HIGHLIGHTS/COMMENTS:
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Staffing:
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Includes step increases and new full-time clerical position
Part time includes permanent part-time clerical employee
Seasonal includes Summer clerical and Election judges
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Supplies/Materials:
Office supplies
Maintenance contracts for computers and office machines
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Records retention of permanent documents
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Updates to city code
Council Recording Secretary
Computer Consulting and Training
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Support Services:
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Charges & Fees:
Memberships to IIMC, MCFOA & Municipals
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Capital Outlay:
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I FUND: #10 DEPARTMENT: General Government Services DEPT # 53
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 62,443 60,275 73,167 62,532 76,012 79,519 0
Supplies/Materials 10,822 14,636 14,000 13,775 16,300 16,550 0
I Support Services 8,768 9,814 13,950 9,301 12,500 14,750 0
Charges & Fees 210 169 200 185 200 200 0
I Capital Outlay 0 0 1,000 1,000 1,000 0 0
Transfers 0 0 0 0 0 0 0
I TOTAL 82,243 84,894 102,317 86,793 106,012 111,019 0
I SERVICE INDICATORS:
No. of Elections held 2 0 2 0
No. of Ordinances 13 12 15 0
I No. of Resolutions 101 123 130 75
Dog licenses issued 331 343 350 370
I Other licenses issued 36 21 20 18
Council Agendas 24 42 24 28
I COST INDICATORS:
I Expenditures 82,243 84,894 102,317 86,793 106,012 111,019 0
- Program Revenues
Licenses 16,208 14,648 12,800 11,059 13,750 13,750
I Sale of copies 598 660 800 484 800 800
= Levy Dollars 65,437 69,586 88,717 75,250 91,462 96,469 0
I STAFFING:
I Full time:
Exec Sec/Dep Clk .50 .67 .67 .67 .67 .67
Secretary/Recept .70 .70 .70 .70 .70 .70
I Clerical 0.25
Part time:
I Clerical .50 .50 .50 .50 .50 1.00
Seasonal:
I Summer Clerical 1.00 1.00 1.00 1.00 1.00 1.00
Election Judges 40.00 40.00 40.00 40.00
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FUND:
General
DEPARTMENT MISSION:
To administer financial policies of the City; perform
accounting functions for all fund types; invest
available funds in accordance with State Statutes;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
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DEPARTMENT: Finance
DEPT NO: 54
DESCRIPTION OF ACTIVITY:
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Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, account receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration of the City budget.
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OBJECTIVES:
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Excellence Program
- Provide monthly reports to staff, quarterly reports to City Council
- Improve Capital Improvement Annual Budget format
- Review debt issues and make recommendations on debt structure
- Establish finanicial policies and procedures manual
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Computer supplies, checks & budget supplies
Maintenance contracts for computer and office equipment
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings & Seminars
Publication of Financial Statements & Budgets
Charges & Fees:
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
Capital Outlay:
I FUND: #10 DEPARTMENT: Finance DEPT # 54
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 77 ,651 80,642 87,897 71,602 87,397 90,632 0
Supplies/Materials 2,796 3,381 3,750 2,732 3,100 2,900 0
I Support Services 4,432 4,512 7,400 3,170 4,475 7,400 0
Charges & Fees 569 685 750 644 644 850 0
I Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 85,448 89,220 99,797 78,148 95,616 101,782 0
I SERVICE INDICATORS:
No. Monthly Statements 12 12 12 7
I No. Accounts Payable
Checks Issued 2,185 2,427 2,400 1,375
Utility Bills Sent 9,400 10,600 10,500 5,300
I No. of Payroll Checks
Issued 1,200 1,157 1,200 695
No. of Sp. Assess.
I Rolls Maintained 18 19 20 19
COST INDICATORS:
I Expenditures 85,448 89,220 99,797 78,148 95,616 101,782 0
- Program Revenues
Interest Earnings 78,018 84,611 75,000 58,770 90,000 75,000
I Sp. Assess. Searches 400 255 700 195 300 700
= Levy Dollars 7,430 4,609 24,797 19,378 5,616 26,782 0
I STAFFING:
Full time:
Finance Dir 1.00 1.00 1.00 1.00 1.00 1.00
I Sr Acctg Clerk .60 .60 .60 .60 .60 .60
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FUND:
General
DEPARTMENT MISSION:
Provide contracted professional services to the City
including general legal, prosecution, financial
audit and property assessment.
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DEPARTMENT: Professional Services
DEPT NO: 55
DESCRIPTION OF ACTIVITY:
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This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. Audit services provide for the annual financial audit required
by Minnesota State Statutes.
Supplies for City Assessor
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OBJECTIVES:
- Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract
and annual audit services
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I FUND: #10 DEPARTMENT: Professional Services DEPT # 55
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 0 0 0 0 0 0 0
Supplies/Materials 1;050 1,000
1,004 817 1,000 1,017 0
I Support Services 136,786 143,878 116,000 77,861 112,337 118,000 0
Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 137,790 144,695 117,000 78,878 113,387 119,000 0
I SERVICE INDICATORS:
I No. of parcels 2,782 2,895 2,930 2,923
No. of litigations 5 3 3 4
I No. of City Funds 27 29 30 28
I COST INDICATORS:
Expenditures 137,790 144,695 117,000 78,878 113,387 119,000 0
I - Program Revenues
Fines 17,500 19,000 19,000 19,000 19,000 19,000
I = Levy Dollars 120,290 125,695 98,000 59,878 94,387 100,000 0
Other Dollars
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STAFFING:
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FUND:
General
DEPARTMENT MISSION:
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
DEPARTMENT: Planning & Zoning
DEPT NO: 56
DESCRIPTION OF ACTIVITY:
This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
OBJECTIVES:
- Update City Subdivision Code
- Establish an action plan to implement Comprehensive Plan
- Begin work on a short-term implementation plan
- Complete a Housing Plan Update
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts for computer & office equipment, and cellular phone
Miscellaneous supplies
Support Services:
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Charges & Fees:
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning News
Capital Outlay:
Mapping Software (1/2 of total cost) and DOS-based PC
I FUND: #10 DEPARTMENT: Planning & Zoning DEPT # 56
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 87,396 88,156 85,874 72,661 88,585 90,616 0
Supplies/Materials
813 436 1,500 1,095 1,128 750 0
I Support Services 4,300 6,983 6,750 5,389 6,350 6,750 0
Charges & Fees 216 320 250 291 291 270 0
I Capital Outlay 0 0 0 0 0 3,000 0
I Transfers 0 0 0 0 0 0 0
TOTAL 92,725 95,895 94,374 79,436 96,354 101,386 0
I SERVICE INDICATORS:
No. of zoning apps. 31 40
I No. of zoning complnts 45 30
Planning Comm. Meetings 12 12 12 7 12 12
I Planning Comm. Work
Sessions 12 12 12 7 12 12
I COST INDICATORS:
Expenditures 92,725 95,895 94,374 79,436 96,354 101,386 0
I - Program Revenues
Zoning Appl. Fees 33,262 12,242 5,000 3,916 5,000 5,000
I Bldg. Permit Carryover 155,592 85,534 63,050 61,626 67,364 66,146
(from Proto Inspection)
I = Levy Dollars (96,129) (1,881 ) 26,324 13,894 23,990 30,240 0
STAFFING:
I Full time:
Planning Dir .95 .95 .95 .95 .95 .95
Planning Asst. .70 .70 .70 .70 .70 .70
I Part Time:
Clerical 1.00 1.00 1.00 1.00
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FUND:
General
DEPARTMENT MISSION:
Provide for the physical operation pf City Hall:
utilities; maintenance of office equipment and the
building structure; and provide for the City's general
liability, property, auto and workers' compensation
insurance.
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DEPARTMENT: Municipal Bldg - City Hall
DEPT NO: 57
DESCRIPTION OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
OBJECTIVES:
- Maintain existing facilities at current level or better
- Dispose of outdated items in storage area and establish filing system for archived records
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
Software upgrades
City Hall supplies
Support Services:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall
Insurance coverage for all city depts except enterprise funds
Charges & Fees:
Rental of postage meter and pop machine
Special Assessments on City owned property
Sales and Use Tax Payments
Capital Outlay:
Apple LaserWriter 16/600 PS Printer
IBM/Mac Software Conversion Platform
Additional Computer Software
Display Phone set for front desk
Literature rack for lobby
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FUND: #10 DEPARTMENT: Municipal Building - City Hall DEPT # 57
BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
Staffing 0 0 0 0 0 0 0
Supplies/Materials 5,346 12,309 8,600 8,114 9,600 9,200 0
Support Services 74,556 75,702 79,800 31 ,898 80,300 81,450 0
Charges & Fees 4,832 3,754 4,100 3,895 4,500 4,150 0
Capital Outlay 75,179 761 800 7,961 8,337 6,300 0
Transfers 0 0 0 0 0 0 0
TOTAL 159,913 92,526 93,300 51,868 102,737 101,100 0
SERVICE INDICATORS:
Number of copies 165,000 200,000 180,000 142,000
COST INDICATORS:
Expenditures 159,913 92,526 93,300 51,868 102,737 101,100 0
- Program Revenues
Insurance rebate 16,576 18,763 15,000 0 15,000 15,000
= Levy Dollars 143,337 73,763 78,300 51,868 87,737 86,100 0
Other Dollars
STAFFING:
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FUND:
General
DEPARTMENT MISSION:
To provide a modem, flexible, full-service criminal
justice agency which is responsive to community
needs.
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DEPARTMENT: Police
DEPT NO: 58
DESCRIPTION OF ACTIVITY:
The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood,
Shorewood and Tonka Bay. Through this venue, the department provides for the protection
of the safety and well-being of citizens in the community, the prevention and detection of
crime, and the enforcement of all local, state and federal laws in a cost-efficient manner.
OBJECTIVES:
- Complete review of police funding formula
- Address discrepency in level of service requirements of the various cities
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
Support Services:
Police services contract for 1997
Full-time Traffic Control Specialist
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
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FUND: #10
BUDGET
ITEM
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
TOTAL
SERVICE INDICATORS:
Initial complaint reports
Clearance rate - ICR's
Part I crimes (serious)
Part II crimes (other)
Clearance rate (Parts I & II)
Statewide clearance rate
Citations issued
Police vehicles
Shorewood demand
DEPARTMENT: Police DEPT # 58
Actual Actual Budget YTD Oct Annual Proposed Adopted
1994 1995 1996 1996 Est-96 1997 1997
0 0 0 0 0 0 0
74 339 0 0 0 0 0
423,873 442,176 466,423 409,480 464,413 502,155 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
423,947 442,515 466,423 409,480 464,413 502,155 0
16,237 18,733 17,000 9,854 20,000
96.5% 96.8% 96.0% 97.6% 96.5%
303 297 300 103 300
621 654 650 270 650
58% 56% 57% 60% 55%
38% 38% 38% 38% 38%
4,706 4,280 4,000 2,374 4,000
8 8 8 8 8
45.1% 47.1% 45.3% 47.3% 48.0%
COST INDICATORS:
Expenditures
- Program Revenues
Fines
= Levy Dollars
STAFFING:
Chief
Lieutenant
Sergeant
Investigator *
Patrol Officer
Traffic Control Officer**
Administrative Clerk
Clerk/Typist (part time) ***
Traffic Officer (part time)
* 1 ~uvenile Specialist
423,947 442,515 466,423 409,480 464,413 502,155
56,498 49,765 61,000 23,130 61,000 61 ,000
367,449 386,017 405,423 386,350 403,413 441 ,155
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00 2.00 2.00
2.00 2.00 2.00 2.00 2.00 2.00
7.00 7.00 7.00 7.00 7.00 7.00
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00 2.00 2.00
1.00
** Became FfT in 1995 *** 2 Part time @ .6
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FUND:
General
DEPARTMENT MISSION:
Provide the highest possible quality of fire
suppression, prevention and eduction services,
and First Responder emergency medical services.
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DEPARTMENT: Fire Protection
DEPT NO: 59
DESCRIPTION OF ACTIVITY:
Fire services are contracted by the City through the cities of Excelsior and Mound.
This department provides for the protection of life and property of the citizens of
the community through fire prevention and suppression, fire inspection, building inspection,
fire code enforcement and emergency medical services.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound ($8,043) and Excelsior ($143,850)
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FUND: #10 DEPARTMENT: Fire Protection DEPT # 59
BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1994 1996 1996 Est-96 1997 1997
Staffing 0 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0 0
Support Services 109,747 123,513 133,395 136,942 136,942 151,893 0
Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
Transfers 0 0 0 0 0 0 0
TOTAL 109,747 123,513 133,395 136,942 136,942 151,893 0
SERVICE INDICATORS:
Fire calls 97 111 100 64
Rescue calls 94 139 150 52
Inspection hours 44 30 75 11
Investigation hours 39 22 35 14
Other hours * 382 364 450 213
Cost of emergency
response 101,479
Cost of inspection!
investigation 8,105
* includes plan review, paper work, complaint investigation, tank removals, burning permits, etc.
COST INDICATORS:
Expenditures 109,747 123,513 133,395 136,942 136,942 151,893 0
- Program Revenues 0 0 0 0 0 0 0
= Levy Dollars 109,747 123,513 133,395 136,942 136,942 151,893 0
STAFFING:
Chief 1.00 1.00 1.00 1.00 1.00 1.00
Asst. Chief 1.00 1.00 1.00 1.00 1.00 1.00
Captain 2.00 2.00 2.00 2.00 2.00 2.00
Lieutenants 4.00 4.00 4.00 4.00 4.00 4.00
Fire Marshall 1.00 1.00 1.00 1.00 1.00 1.00
Training Officer 1.00 1.00 1.00 1.00 1.00 1.00
Firefighters 37.00 37.00 37.00 37.00 37.00 37.00
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FUND:
General
DEPARTMENT MISSION:
Enforce construction safety and related building
codes through plan review and inspections.
Enforce animal control ordinances.
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DEPARTMENT: Protective Inspection
DEPT NO: 60
DESCRIPTION OF ACTIVITY:
This department provides for the issuance building and construction permits, review of
construction plans and specifications, enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units, and inspection of zoning violations.
The department also provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
- Increase and enhance public information through the development of at least
four handouts relative to building codes
- Draft an article for each City newsletter
- Explore joint inspection possibilities with adjoining communities
- Implement automated permit tracking system
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Animal control contract with City of Chanhassan
Charges & Fees:
Membership to ICBO
Remittances to state of permit surcharges collected
Capital Outlay:
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FUND: #10
BUDGET
ITEM
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
TOTAL
SERVICE INDICATORS:
No. of permits issued
New Homes
Additions/Other
Avg inspections/permit
New Homes
Additions/Other
No. of complaints
COST INDICATORS:
Expenditures
- Program Revenues
Building Permits
State Surcharges
Rental Housing Licenses
= Levy Dollars
STAFFING:
Full time:
Building Official
Planning Dir
Planning Asst
Secretary/Recept
DEPARTMENT: Protective Inspection DEPT # 60
Actual Actual Budget YTD Oct Annual Proposed Adopted
1994 1995 1996 1996 Est-96 1997 1997
56,761 58,459 65,775 49,493 61,555 67,418 0
388 404 775 186 300 400 0
16,170 14,972 20,800 8,521 17,361 19,400 0
10,597 7,770 7,100 3,127 7,085 7,100 0
437 3,070 0 0 0 0 0
0 0 0 0 0 0 0
84,353 84,675 94,450 61,327 86,301 94,318 0
86 40 40 18
623 603 500 328
8-10 8-10 8-10 8-10
2-4 2-4 2-6 2-8
20 20 25 15
84,353 84,675 94,450 61,327 86,301 94,318
227,012 162,201 150,000 96,555 150,000 150,000
10,583 7,693 7,500 4,082 7,500 7,500
2,350 315 0 175 200 3,000
(155,592) (85,534) (63,050) (39,485) (71 ,399) (66,182)
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.05 .05 .05 .05 .05 .05
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.10 .10 .10 .10 .10 .10
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: City Engineer
Provide engineering and construction management
services for the City.
DEPT NO:
61
DESRIPTION OF ACTIVITY:
This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specifications, and on-site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
Prior to 1995, the City has contracted for the City Engineer. A full time City Engineer
position was filled by the City Council in the second half of 1995.
OBJECTIVES:
- Complete an inventory of right-of-way needs on collector street system
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Keep change orders at less than 5% of original contract amount
- Provide in-house engineering at or below 15% of project construction cost
- Keep in-house design below 7% of project cost
- Provide good public relations with property owners adjacent to construction projects
HIGHLIGHTS/COMMENTS:
Staffing:
City Engineer, including step increases
25% of full time clerical
Supplies/Materials:
Books and Materials
Support Services:
Contractual engineering for 1997
Cellular phone Airtime
Conferences and mileage
Charges & Fees:
Subscriptions and Memberships
Capital Outlay:
Flat File and Mapping Software (1/2 of total cost)
FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: Public Works Service
Provide supervision and support for all public
works functions; provides for public works utilities,
shop and equipment maintenance and fuels
DEPT NO: 62
DESCRIPTION OF ACTIVITY:
The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
25% of new clerical position
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
Charges & Fees:
Miscellaneous equipment rentals
Membership to MN Street Superintendents Assn
Capital Outlay:
Transfers:
Transfer to Equipment Replacement Fund
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FUND: #10 DEPARTMENT: Public Works Service DEPT # 62
BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
Staffing 138,849 164,346 131,133 151,969 165,064 135,716 0
Supplies/Materials 33,960 33,158 35,000 27,174 34,250 36,200 0
Support Services 15,051 14,475 17,200 13,245 16,500 17,500 0
Charges & Fees 713 669 850 324 621 850 0
Capital Outlay 5,976 0 0 0 0 0 0
Transfers 94,500 99,225 104,186 104,186 104,186 109,395 0
TOTAL 289,049 311,873 288,369 296,898 320,621 299,661 0
SERVICE INDICATORS:
No of Gopher One calls 2,460 1,972 2,000 1,440 2,200 2,200
No of vehicle repairs 126 95 130 76 100 100
COST INDICATORS:
Expenditures 289,049 311,873 288,369 296,898 320,621 299,661 0
- Program Revenues
= Levy Dollars 289,049 311,873 288,369 296,898 320,621 299,661 0
STAFFING:
Full time:
Public Works Dir 1.00 1.00 1.00 1.00 1.00
Supervisor of Oper. & Maint. 1.00
Lt Equip Oper/Foreman 1.70 1.70 1.60 1.60 1.60 1.60
Clerical 0.25
Part time:
Clerical .50 .50 .50 .50
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FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: Streets & Roadways
To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
economical manner
DEPT NO: 63
DESCRIPTION OF ACTIVITY:
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Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, minor storm sewer repair, and the annual sealcoating program.
Includes step increases
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OBJECTIVES:
- Develop a pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Mow boulevards at least 6 times annually
- Visually inspect storm drainage grates annually and repair as needed
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
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Support Services:
Operators and equipment for contracted street & road repair
Safety training
Contracted road striping
Transfers:
Transfer to Street Replacement Fund
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I FUND: #10 DEPARTMENT: Streets & Roadways
DEPT # 63
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 80,561 71 ,137 97,279 61,839 75,338 85,755 0
I Supplies/Materials 30,663 26,309 30,000 32,578 35,000 30,000 0
Support Services 41,277 30,975 38,600 28,069 28,399 33,600 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 230,000 250,000 270,000 270,000 270,000 290,000 0
TOTAL 382,501 378,421 435,879 392,486 408,737 439,355 0
I
SERVICE INDICATORS:
I Miles of street
State 3 3 3 3 3 3
County 2 2 2 2 2 2
I City - MSA 9 9 9 9 9 9
City - Local 38 38 39 39 39 39
Miles Sealcoated 5 5 5 2.5 2.5 4
I Tons of patch material 1,200 832 1,300 317 800 1,000
COST INDICATORS:
I Expenditures 382,501 378,421 435,879 392,486 408,737 439,355 0
- Program Revenues
MSA Maintenance 13,755 13,755 13,750 13,750 13,750 13,750
I Budgeted Reserve 30,000 35,000 35,000 35,000
= Levy Dollars 368,746 364,666 392,129 343,736 359,987 390,605 0
I STAFFING:
I Full time:
Lt Equip Oper/Foreman 2.50 2.50 2.50 2.50 2.50 2.50
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FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: Snow & Ice Removal
Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
efficient movement of traffic
DEPT NO: 64
DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater
snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control,
and is performed as needed.
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Sand and calcium chloride for ice control
40
FUND:
General
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
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DEPARTMENT: Traffic Control/St Lights
DEPT NO: 65
DESCRIPTION OF ACTIVITY:
Includes maintenace of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
Support Services:
42
I FUND: #10 DEPARTMENT: Traffic Control/Street Ughting DEPT # 65
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 EST -96 1997 1997
I Staffing 0 0 0 0 0 0 0
I Supplies/Materials 2,469 2,071 4,000 3,744 4,000 4,000 0
Support Services 31 ,992 33,405 33,000 25,317 33,500 33,500 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 34,461 35,476 37,000 29,061 37,500 37,500 0
I SERVICE INDICATORS:
I No of street lights 170 181 180 182 182 185
No of traffic signals 5 5 5 5 5 5
I
COST INDICATORS:
I Expenditures 34,461 35,476 37,000 29,061 37,500 37,500 0
I - Program Revenues
= Levy Dollars 34,461 35,476 37,000 29,061 37,500 37,500 0
I STAFFING:
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FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: SanitationlWaste RmvlWeeds
Provide for the general sanitation and cleanliness
of the City and provide for the treatment of noxious
weeds on City properties.
DEPT NO: 67
DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean-up
of properties in violation of City zoning and sanitation codes, as necessary.
OBJECTIVES:
- Resolve all property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS/COMMENTS:
Staffing:
Miscellaneous staff time for property clean-ups
Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
44
I FUND: #10 DEPARTMENT: SanitationlWaste RemovallWeeds DEPT # 67
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 579 621 611 646 646 612 0
I Supplies/Materials 0 0 0 0 0 0 0
Support Services 2,450 3,731 4,000 3,621 3,621 4,000 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 3,029 4,352 4,611 4,267 4,267 4,612 0
I SERVICE INDICATORS:
I No of weed complaints 4 5 5 3 3
No of notices served 2 3 5 3 3
I No of parcels sprayed 0 0 0 0 0
I Miles/roadside sprayed 10 10 10 10 10
Spraying in Dollars 2,450 2,556 3,000 2,636 2,636
I COST INDICATORS:
I Expenditures 3,029 4,352 4,611 4,267 4,267 4,612 0
- Program Revenues
I = Levy Dollars 3,029 4,352 4,611 4,267 4,267 4,612 0
I STAFFING:
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FUND:
General
DEPARTMENT MISSION:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-of-way and other property
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DEPARTMENT: Tree Maintenance
DEPT NO: 68
DESCRIPTION OF ACTIVITY:
This department is responsible for detection and removal of diseased and unsafe trees on City
rights-of-way and other properties, and pruning of trees on city property. Tree inspection
services are provided to citizens on an on-call basis.
I
OBJECTIVES:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
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HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
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Supplies/Materials:
Paint for tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certification
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FUND:
General
DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
ages and physical abilities
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DEPARTMENT: Parks & Recreation
DEPT NO: 69
DESCRIPTION OF ACTIVITY
I
I
The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields, trails, ice rinks, buildings and other play areas.
Winter ice skating, and summer recreation programs (administered by Minnetonka
Community Schools) are coordinated under this department.
Includes step increases
Part time includes permanent clerical
Seasonal includes Summer employees and Winter Rink Attendants
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OBJECTIVES:
- Add and/or replace 5 picnic tables per year
- Plant at least 10 trees per year
- Assist Shorewood Parks Foundation in coordination of fund raising efforts
- Assist Shorewood Parks Foundation in building a concession bldg. - Freeman Park North
- Continue to develop user support for funding improvements and maintenance in parks
- Increase knowledge and use of Shorewood's parks
- Oversee implementation of SnowmobileTask Force report
HIGHLIGHTS/COMMENTS:
Staffing:
Supplies/Materials:
Small tools
Maintenance contracts for computer and office equipment
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Contracted park planning services
Playground and beach scheduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
Annual park newsletter
Charges & Fees:
Rental of portable toilets
Park Publicity
Capital Outlay:
48
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5 new picnic tables
Transfers:
Transfer to Park Capital Improvement Fund
I FUND: #10 DEPARTMENT: Parks & Recreation DEPT # 69
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est.96 1997 1997
Staffing 82,837 73,595 87,271 56,752 78,126 86,551 0
I SupplieslMaterials 19,006 19,709 19,550 12,598 19,250 19,550 0
Support Services 20,545 15,202 16,500 3,573 14,600 17,500 0
Charges & Fees 5,238 5,613 7,500 4,963 6,015 6,625 0
I Capital Outlay 974 1,160 1,250 696 696 1,250 0
Transfers 50,000 40,000 30,000 30,000 30,000 20,000 0
TOTAL 178,600 155,279 162,071 108,582 148,687 151,476 0
I SERVICE INDICATORS:
Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80
No. of bal/fields
I Softball 3 3 3 3 3 3
Baseball 5 5 5 5 5 5
No. of shelters 3 3 3 3 3 3
I No. of hockey rinks 2 2 2 2 2 2
No. of skating rinks 3 3 3 3 3 3
Miles of Trails 2.75 2.75 2.75 2.75 2.75 2.75
I Cost of maint per acre 1,005 901 1,063 379 830 1,033
No. of times rinks are
cleaned & resurfaced 80 80 80 80 80 80
I No. of picnic tables 30 35 40 40 40 40
No. of Tennis Courts 4 4 4 4 4 4
I COST INDICATORS:
Expenditures 178,600 155,279 162,071 108,582 148,687 151,476 0
- Program Revenues
I Sports Organizations 8,786 8,500 12,000 3,000 9,000 9,000
Tonka Bay - Beach 329 350 300 300 300
Liquor Store Transfer 40,000 40,000 30,000 10,000
I Capital Levy 50,000 40,000 30,000 30,000 30,000 20,000
= Levy Dollars. Maint. 79,485 66,429 89,771 75,582 109,387 112,176 0
STAFFING:
I Full time:
Lt Equip Oper/Foreman 1.50 1.50 1.60 1.60 1.60 1.60
Clerical .25
I Part time:
Clerical .50 .50 .50 .50 .50
I Seasonal:
Summer 2.00 2.00 3.00 2.00 2.00 2.00
Winter (rinks) 10.00 10.00 10.00 10.00 10.00 10.00
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FUND:
General
DEPARTMENT MISSION:
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1
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DEPARTMENT: Capital Improvement
To provide a conduit for funding of capital
improvement program through the transfer of dollars
levied through the City's General Fund
DEPT NO: 70
DESCRIPTION OF ACTIVITY:
Provides a conduit for the transfer of General Fund money to the appropriate fund.
OBJECTIVES:
None
HIGHLIGHTS/COMMENTS:
Capital Outlay:
Lease Payment - Senior/Community Center
Transfers:
Office Equipment and Storm Drainage set aside.
50
I FUND: #10 DEPARTMENT: Capital Improvement DEPT # 70
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 0 0 0 0 0 0 0
I Supplies/Materials 0 0 0 0 0 0 0
Support Services 0 0 0 0 0 0 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 35,000 0 0 37,550 0
I Transfers 97,000 15,000 20,000 20,000 20,000 25,000 0
TOTAL 97,000 15,000 55,000 20,000 20,000 62,550 0
I
SERVICE INDICATORS:
I COST INDICATORS:
I Expenditures 97,000 15,000 55,000 20,000 20,000 62,550 0
- Program Revenues
I Sale of House 88,996
I = Levy Dollars 8,004 15,000 55,000 20,000 20,000 62,550 0
STAFFING:
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FUND:
General
DEPARTMENT MISSION:
To provide for unanticipated increases in program
costs and decreases in anticipated revenue; and
to provide a source of funds for projects and
purchases approved during the fiscal year by the
City Council
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DEPARTMENT: Contingency
DEPT NO: 71
DESCRIPTION OF ACTIVITY:
Provides budgeted funds for increases in costs or programs which were not anticipated
at the time the budget was established. Use of contingency funds is solely at the
discretion of the City Council and requires a budget amendment be adopted by the
City Council.
OBJECTIVES:
None
HIGHLIGHTS/COMMENTS:
Support Services:
Council Contingency
52
I FUND: #10
DEPARTMENT: Contingency DEPT # 71
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I Staffing 0 0 0 0 0 0 0
I Supplies/Materials 0 0 0 0 0 0 0
Support Services 0 0 45,000 38,350 40,000 37,185 0
I Charges & Fees 0 0 0 0 0 0 0
Capital Outlay 0 0 0 0 0 0 0
I Transfers 0 0 0 0 0 0 0
TOTAL 0 0 45,000 38,350 40,000 37,185 0
I
SERVICE INDICATORS:
I COST INDICATORS:
I Expenditures 50,000 46,684 45,000 38,350 40,000 37,185 0
- Program Revenues
I Refunds & Reimbursemts 4,176 15,600 1,000 740 1,000 1,000
I = Levy Dollars 45,824 31,084 44,000 37,610 39,000 36,185 0
I STAFFING:
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FUND:
Water
MISSION:
To provide a safe, clean, uninterrupted
supply of drinking water to all City
residents connected to the City water system.
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SUBFUND:
Water Operations
FUND NO: 60
DESCRIPTION OF ACTIVITY:
Responsible for operation and maintenance of five (5) well systems, including all
pumps and wellhouses, maintenence of water tower and treatment plant, and
extension of new watermain and construction of new water facilities, as necessary.
OBJECTIVES:
- Supply a safe, clean uninterrupted source of water to all connections
- Explore possibility of interconnecting with other communities
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated water sales based on quarterly billing at a rate of $1.45/1,000 gallons
Connection and permit revenues estimated based on 50 new homes
Interest income
Antenna Rental on Water Towers
Transfer from Park Capital Fund
Expenses:
Staffing:
.10 Senior Accounting Clerk
.10 Light Equipment Operator
.10 ReceptionisVSecretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Chemicals for water treatment
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Support Services:
Engineering
Contract with Munitech for system maintenance
Insurance on water system
Water testing
Water system analysis
Charges & Fees:
Sales Tax on commercial water sales
State surcharge of $5.21/year on all connections
Capital Outlay:
Replace Badger Well Building
Other:
Water Purchased from other communities
Meter purchases
Debt service payments
Well utility charges
Transfer to Water Debt Service Fund
Depreciation (Non-cash expense accounts for future system replacement)
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I FUND: #60 FUND: Water Operations DEPT # 80
BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I REVENUE
Charges for Service 262,892 198,236 202,250 222,377 264,250 207,750
I Misc. Revenue 19,735 45,324 18,400 62,922 73,343 55,500
TOTAL REVENUE 282,627 243,560 220,650 285,299 337,593 263,250 0
I EXPENSES
Staffing 7,989 5,823 11,007 4,902 6,207 10,824
Supplies/Materials 15,406 12,035 27,200 13,714 32,100 17,000
I Support Services 56,872 81,351 66,850 56,787 63,811 64,650
Charges & Fees 6,883 5,753 6,000 4,982 6,450 6,350
I Other 76,064 59,041 63,800 50,889 63,550 64,100
Capital Outlay 60,000
I Transfers 34,600 10,726 10,726 40,000
Depreciation 77 ,040 79,617 77,040 80,000 130,000
TOTAL EXPENSES 274,854 243,620 251,897 142,000 262,844 392,924 0
I SERVICE INDICATORS:
Miles of Water Line 14 15 16 16 16
I No. of Connections 778 899 1,000 975 980
No. of Hydrants 160 163 200 220 220
Avg Daily Consump- gals 300,000 310,000 310,000 330,000 330,000
I Water rate/1000 gals 1.45 1.45 1.45 1.45 1.45
FUND BALANCE IMPACT:
I Beginning Fund Balance 2,569,823 2,685,952 3,537,142 3,537,142 3,537,142 3,996,891
Revenues 282,627 243,560 220,650 285,299 337,593 263,250 0
I Expenditures (274,854) (243,620) (251,897) (142,000) (262,844) (392,924) 0
Add to/(Use of) Fund Balance 7,773 (60) (31,247) 143,299 74,749 (129,674) 0
I Contributed Capital 108,356 851,250 780,000 385,000 385,000
Ending Fund Balance 2,685,952 3,537,142 4,285,895 4,065,441 3,996,891 3,867,217
I STAFFING:
Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10
I Lt. Equip. Oper.lForeman .25 .10 .10 .10 .10 .10
Secretary/Recept .10 .10 .10 .10 .10 .10
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I 55
I FUND: #60 FUND: Water - Debt Service DEPT # 80
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I REVENUE
Property Tax 18,689
17,506 16,275 8,085 16,275
I Special Assessments 97,000 300,000 121,679 269,774 258,417
Misc. Revenue 46,500 56,500 63,630
I Transfers 50,000 50,000 40,000
TOTAL REVENUE 18,689 114,506 366,275 176,264 392,549 362,047 0
I EXPENSES
I Staffing
Supplies/Materials
I Support Services
Charges & Fees
I Other - Debt Service 19,035 18,001 128,425 85,040 85,040 244,191
I Capital Outlay
Transfers
I Depreciation
TOTAL EXPENSES 19,035 18,001 128,425 85,040 85,040 244,191 0
I SERVICE INDICATORS:
I FUND BALANCE IMPACT:
I Beginning Fund Balance 841 495 97,000 97,000 97,000 404,509 404,509
Revenues 18,689 114,506 366,275 176,264 392,549 362,047 0
I Expenditures (19,035) (18,001) (128,425) (85,040) (85,040) (244,191 ) 0
I Add to/(Use of) Fund Balance (346) 96,505 237,850 91,224 307,509 117,856 0
Contributed Capital
I Ending Fund Balance 495 97,000 334,850 188,224 404,509 522,365 404,509
I STAFFING:
I 57
FUND:
Sanitary Sewer
MISSION:
To provide a safe, sanitary sewer
service to all City residents
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SUBFUND:
Sanitary Sewer
DEPT NO: 61
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of sixteen (16) lift stations, and cleaning,
televising and repairing sewer mains to control inflow and infiltration. Sewage
treatment is performed by Metropolitan Council Wastewater Services (MCWS) and is
provided for in this area.
OBJECTIVES:
- Work with MCWS to correct inflow and infiltration into the sanitary sewer system
- Work with MCWS to reduce sewage treatment costs to the City
HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $65.00 per quarter
Interest revenue from investment of Sewer Fund cash balances
Other permit and connection fee revenues estimated based on 50 new homes
Expenses:
Staffing:
.10 Senior Accounting Clerk
.40 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Contract with Munitech for system maintenance
Sewer Main Cleaning
Inflow & Infiltration Control
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
Charges & Fees:
Metropolitan Council Wastewater Services service access charges ($950 per new connection)
Charges for sewage flow into City of Excelsior trunk mains
Metropolitan Council Wastewater Services sewage treatment charges
Capital Outlay:
Transfers:
Depreciation (Non-Cash Expense accounts for future system replacement)
58
I FUND: # 61 FUND: Sanitary Sewer DEPT # 82
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I REVENUE
Charges for Service 867,599 798,000
787,165 772,500 573,617 792,891 0
I EXPENSES
Staffing 10,413 6,088 22,608 7,002 7,363 22,440 0
I
Supplies/Materials 10,829 9,418 8,800 5,980 6,600 9,100 0
I Support Services 899,211 545,005 637,984 511,266 569,002 782,126 0
Charges & Fees 15 0 0 0 0 0 0
I Capital Outlay 0 0 24,350 17,610 17,610 0 0
Transfers 6,000 0 0 20,401 24,201 0 0
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Depreciation 183,500 185,401 183,500 186,000 186,000
TOTAL EXPENSES 1,109,968 745,912 877,242 562,259 810,776 999,666' 0
I
SERVICE INDICATORS:
I Miles of Sewer Line 54 55 55 55 55 55
I No. of Connections 2,350 2,535 2,585 2,550 2,570 90
No. of Lift Stations 16 16 16 16 16 16
I Sewer Charge 65.00 65.00 65.00 65.00 65.00 65.00
I FUND BALANCE IMPACT:
Beginning Fund Balance 4,680,852 4,536,591 4,659,519 4,659,519 4,659,519 4,641,634 4,641,634
I Revenues 867,599 787,165 772,500 573,617 792,891 798,000 0
Expenditures (1,109,968) (745,912) (877,242) (562,259) (810,776) (999,666) 0
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Add to/(Use of) Fund Balance (242,369) 41 ,253 (104,742) 11,358 (17,885) (201,666) 0
I Contributed Capital 98,108 81 ,675
Ending Fund Balance 4,536,591 4,659,519 4,554,777 4,670,877 4,641,634 4,439,968 4,641,634
I STAFFING:
I Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10
Lt. Equip. Oper./Foreman .25 .40 .40 .40 .40 .40
Receptionist/Secretary .10 .10 .10 .10 .10 .10
I 59
FUND:
Recycling
MISSION:
To provide weekly pickup of recyclables
to all City residents; provide for the annual
pickup of household and yard wastes
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SUBFUND:
Recycling
FUNDNO: 62
DESCRIPTION OF ACTIVITY:
Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. Includes annual City curbside pickup of large household
items and brush, and operation of an annual brushlleaf composting drop-off site.
OBJECTIVES:
- Continue weekly pickup of recyclable materials
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Provide a leaf and yard waste disposal site in Fall of the year
HIGHLIGHTS/COMMENTS:
Revenues:
County Aid is a Hennepin County grant
Charges for Service includes City Clean-up fees for Spring clean-up and a
City Recycling Fee of $1 per month per household
Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor
Expenses:
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
Supplies/Materials:
Office Supplies
Support Services:
Recycling contract with E-Z Recycling - $1.85/household/month
City Clean-up costs
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I FUND: #62 FUND: Recycling DEPT # 84
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
I REVENUE
County Aid 48,300 21,788 23,970 21 ,590 21 ,590 21,000
I Charges for Service 19,305 25,095 50,360 30,788 46,500 50,410
Transfers/other 1,767 1,512 6,000 768 900 800
I TOTAL REVENUE & 69,372 48,395 80,330 53,146 68,990 72,210 0
OTHER SOURCES
I EXPENSES
Staffing 673 726 825 0
924 956 726
I Supplies/Materials 0 0 100 0 0 0 0
Support Services 69,563 68,846 73,750 55,031 67,790 71 ,180 0
I Charges & Fees 0 0 0 0 0 0 0
I Capital Outlay 0 0 0 0 0 0 0
Transfers
0 0 0 0 0 0 0
I TOTAL EXPENSES 70,236 69,770 74,806 55,757 68,516 72,005 0
SERVICE INDICATORS:
I Avg. mo. participants 5,000 5,000 5,000 5,000 5,000 5,000
Avg. mo. ton age 50 50 50 50 50 50
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FUND BALANCE IMPACT:
I Beginning Fund Equity 45,309 44,445 23,070 23,070 23,070 23,544 23,544
I Revenues 69,372 48,395 80,330 53,146 68,990 72,210 0
Expenditures (70,236) (69,770) (74,806) (55,757) (68,516) (72,005) 0
I Add to/(Use of) Fund Balance (864) (21 ,375) 5,524 (2,611 ) 474 205 0
Ending Fund Balance 44,445 23,070 28,594 20,459 23,544 23,749 23,544
I STAFFING:
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FUND:
Stormwater Management
MISSION:
To provide proper surface water and
ground water management throughout
the City.
SUBFUND:
Stormwater Management
FUND NO: 63
DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Revenues:
Stormwater Management Utility Charges
Misc. Revenue includes interest income and other misc. revenue
Transfers from the General Fund
Expenses:
Staffing:
.05 Senior Accounting Clerk
.10 Light Equipment Operator/Foreman
Supplies/Materials:
Drainage Correction/Maintenance Materials
Support Services:
Engineering
Contractual Services for drainage correction
Capital Outlay:
Easment acquisition for Glen Road Drainage Project indicated in 1996-2000
Capital Improvement Program
Preparation of a Comprehensive Stormwater Management Plan
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FUND:
Liquor
MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
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SUBFUND:
FUND NO:
70
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
1.00 Operations Manager
1.00 Assistant Manager
.15 Senior Accounting Clerk
14.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
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I FUND: #70 SUBFUND: Liquor Operations DEPT #
I BUDGET Actual Actual Budget YTD Oct Annual Proposed Adopted
ITEM 1994 1995 1996 1996 Est-96 1997 1997
REVENUE
I Sales 749,473 1,474,935 1,735,000 1 ,384,190 1,708,000 1,830,000
I Cost of Goods 593,739 1,165,021 1,331,450 1,092,439 1,329,120 1 ,403,100
GROSS PROFIT 155,734 309,914 403,550 291,751 378,880 426,900 0
EXPENSES
I Staffing 97,818 176,103 189,250 145,620 184,810 200,825 0
Supplies/Materials 3,741 9,621 7,500 6,831 7,500 8,300
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Support Services 17,832 43,612 44,500 34,171 43,000 45,500
I Charges & Fees 40,711 110,763 112,000 108,604 133,000 137,500
Depreciation 1,352 9,565 8,906 10,060 10,060
I Capital Outlay 847 847
TOTAL EXPENSES 161,454 349,664 362,156 296.073 379,217 402,185 0
I TOTAL OPERATING INCOME (LOSS) (5,720) (39,750) 41 ,394 (4,322) (337) 24,715 0
Transfers In/(Out) (40,000) (30,000) (30,000) (10,000)
Misc. Revenue/(Expense) 5,853 1,199 4,100 6,325 8,900 7,500
I NET INCOME (LOSS) (39,867) (68,551 ) 15,494 2,003 8,563 22,215 0
I SERVICE INDICATORS:
None
I FUND BALANCE IMPACT:
Beginning Fund Balance 473,387 433,520 364,969 364,969 364,969 373,532 373,532
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Net Income/Loss After Transfers (39,867) (68,551) 15,494 2,003 8,563 22,215 0
I Ending Fund Balance 433,520 364,969 380,463 366,972 373,532 395,747 373,532
I STAFFING:
Full time:
I Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 0.33
Assistant Manager 2.00 3.00 3.00 3.00 3.00 3.00 1.00
Sr. Acctg. Clerk .10 .15 .15 .15 .15 .15 .05
I Part time:
Sales Clerks 6.00 16.00 15.00 15.00 14.00 14.00 5.00
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