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062397 CC Reg AgP .. CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDA Y, JUNE 23, 1997 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:30 P.M. Following the regular portion of the meeting, the Council will convene in Executive Session to discuss pending litigation with the City Attorney. This portion of the meeting is closed to the public. Immediately following the Executive Session, the Council will convene in Work Session format. No action will be taken at this time. This portion of the meeting is open to the public. AGENDA 1 . CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Dahlberg_ Stover McCarty _ Q'Neill_ Garfuntel_ B. Review Agenda 2 . APPROVAL OF MINUTES A. City Council Regular Meeting Minutes June 9, 1997 (Att.-#2A Minutes) B. City Council Executive Session Minutes June 9, 1997 (Att.-#2BMinutes) 3 . CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: A Motion to Approve a Commercial Business Sign Permit (Att.-#3 Planner's Memorandum) Applicant: Joan R. McCutcheon Location: 24470 Smithtown Road 4. MATTERS FROM THE FLOOR (No Council action will be taken.) 5 . PARKS -Report by Representative Report on June 10 Park Commission Meeting (Att.-#5 Draft Minutes) 6. PLANNING - Report by Representative (Att.-#6 Draft Minutes) 7 . CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES ON CITY PROJECT 95-19 - SHADY ISLAND BRIDGE (Att.-#7 Proposed Resolution) . CITY COUNCIL AGENDA - JUNE 23, 1997 PAGE 2 OF 2 8. ADMINISTRATOR & STAFF REPORTS A. Staff Report on Development Monitoring B. Report on Mayor's Meeting Responses (Att.-#8B Administrator's Memorandum) C. Administrator's Report on Status of Southshore Center 9 . MAYOR & CITY COUNCIL REPORTS A. Establish Open Forum Meeting Topics for Next Month B. Report on Meeting with Gideons Woods Residents 10. ADJOURN TO EXECUTIVE SESSION SUBJECT TO APPROVAL OF CLAIMS (Att.-#10) AGENDA F r' CITY COUNCIL WORK SESSION . CITY OF SBOREWOOD MONDAY, JUNE 23, 1997 1 . CONVENE WORK SESSION A. Ron Call . B. Review Agenda 2. DISCUSSION OF CAPITAL IMPROVEMENT'PROGIAM,' SPECIFICALLY WATER AND STREET POLICIES' ' 3. ADJOURN To: Mayor and City Council From: James C. Hurm, City Administrator Date: June 20, 1997 Re: Agenda Item #8.A. Watten Ponds - Development Monitoring 1 ) Demolition of building without permit The contractor was issued a stop work order and a citation on May 9, 1997. A demolition permit was issued on May 23, 1997. The contractor is allowed to proceed with demolition at this point. 2 ) Failure to mitigate wetland loses The developer was to mitigate the site prior to site grading. The Minnehaha Creek Watershed District (MCWD) issues permits for this work, and the City aids in the conditions set forth in the permit. Failure to mitigate the wetlands has been brought to the attention of the MCWD. The City has also notified the developer via the phone and in writing. The City will keep the MCWD informed of weekly progress. 3 ) Failure to post watershed permit on site or failure to procure permit before wetland work commenced The developer was notified and the City has also communicated with the MCWD. The City will work closely with the MCWD in assisting enforcement of permitting conditions. 4) Sediment pond out of spec and non-conforming On June 11, the City Engineer notified the project engineer and the developer verbally and in writing on June 16. A stop work order has been placed on the site grading (this does not include the demolition of the existing residence) until the pond is corrected. 5) Numerous parking violations The City was notified that the "No Parking" signs were removed without authorization. The signs were reinstalled and the Police Department was notified to watch the signs in the future. Three citations were issued in May; none so far in June. 6) Numerous violations to work curfew hours The City received one phone call about work after hours (7 pm). The developer was notified and work ceased at 7:15 p.m. that evening. Residents are advised to call Police after hours. No further complaints were received. 7) Active tree protection barriers not installed in critical areas such as wetland #1 and along utility corridor in SW corner of project The tree barriers have been inspected. To prevent encroachment into protected areas, an inspector will monitor and video tape this daily. 8) Active tree protection fencing improperly positioned, numerous examples of fencing well inside drip line, many instances of fencing leaning on tree trunk Additional tree fencing has been added to the site to prevent encroachment. In several instances the drip line is in the street. 9 ) Active tree protection fencing not maintained throughout site See #7. 10) Sediment fencing not installed at wetland #1 The fencing is now installed and will be continuously monitored by the inspector. 11) Sediment barriers not maintained along utility corridor in SW corner Sediment barriers have been reset. The inspector will monitor this also. 12) No tree protection signage The developer has been notified and the inspector will monitor for compliance. 13) Passive tree protection not maintained or installed Ninety-five percent of the site has been wrapped with active tree protection. The remaining area has "No Admittance" signs. 14) Active tree protection fencing not securely anchored by steel fence posts 6 feet on center as required by policy Additional fence has been installed and the existing fence has been re-anchored. The inspector will monitor for compliance. 2 I 15) Storage of fill in tree protection zones The contractor has been notified of areas that are sensitive. Sensitive tree areas have been fenced off. 16) Parking of heavy machinery including earth compacting equipment in tree protection zones Fences have been erected and will be maintained. The inspector will monitor for compliance. 17) Severe damage to wetland #1 during sewer construction The sewer was approved to cross this wetland buffer area. The buffer will be restored following construction and this will be monitored by the MCWD. 3 . , " .. j i To: From: Date: Re: Mayor and City Council Teri Naab, Executive Secretary/Deputy Clerk June 17, 1997 June 23 Agenda The City Attorney has asked that an Executive Session be scheduled for your next meeting, June 23. It will be held immediately following the regular portion of the meeting. The purpose of this meeting will be to review a settlement proposal from Richard and Ingrid Hoyt. The City Attorney will review the background and status of the case during this meeting. MAYOR Tom Dahlberg CITY OF SHOREWOOD COUNCIL Kristi Stover Jennifer McCarty Jerry O'Neill John Garfunkel 5755 COUNTRY CLUB, ROAD · SHOREWOOD, MI N N ESOT A 55331-8927 · (612) 474-3236 FAX (612) 474-0128' www.state.net/shorewood' cityhall@shorewood.state.net . Executive Summary Shorewood City Council Meeting Monday, June 23,1997 7f/)/ I / :j Immediately after the regular portion of the meeting, Council will convene in Executive Session for discussions with the City Attorney on pending legal matters. Following that meeting, should time permit, the Council will convene in Work Session format. . Agenda Item #3: Ms. Joan McCutcheon has requested a sign permit for her new business at 24470 Smithtown Road (formerly a propeller repair business). The Planning Director recommends approval subject to a slight reduction in the size of the proposed signs. Approval requires a simple majority vote of the Council. . Agenda Item #7: The City has yet to executive an agreement for engineering services for the Shady Island Bridge project. This resolution would do so. Agenda Item #8A: The staff report on development monitoring will be prepared in writing in some detail following the recent work session at the Watten Ponds development site. The report has not yet been completed, but will be done for our report at the meeting. Agenda Item #8B: Attached in the packet is a check list of items which resulted in the Mayor's meetings with five different neighborhood associations. There are several items which have budget considerations, which should be discussed by the Council to determine if the expenditure should be made at this time. We will give an update at the meeting. . A Residential Community on Lake Minnetonka's South Shore '.. . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDA Y, JUNE 9, 1997 COUNCIL ( 5755 COUN1 7:30 P.M. DRAfT MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Dahlberg called the meeting to order at 7:31 p.m. and announced the City Council will convene in Executive Session following the regular portion of the meeting to discuss pending litigation with the City Attorney. A. Roll Call Mayor Dahlberg; Councilmembers Stover, McCarty, O'Neill and Garfunkel; Administrator Hurm; City Attorney John Dean; Planning Director Brad Nielsen; Engineer Larry Brown. B . Review Agenda Present: Councilmember Garfunkel requested Item No. 10 be considered after Item No.4. Mayor Dahlberg noted Item No.7 to be a motion rather than a resolution. The agenda was accepted as amended for June 9, 1997. 2 . APPROVAL OF MINUTES A . City Council Regular Meeting Minutes - May 27, 1997 McCarty moved, Garfunkel seconded approving the City Council Regular Meeting Minutes for May 27, 1997, as amended on Page 1, Approval of Agenda, change "as presented" to "as amended;" Item 2A, change "simple" to "simply;" Page 2, Item 5, Paragraph 1, Sentence 2, change "function" to "original function;" Page 3, Paragraph 3, change "marina" to "multiple dock;" Page 6, Item 9, Paragraph 5, Sentence 2, change to read "distasteful if this financing would have to come;" Page 8, Item 11, Paragraph 3, Sentence 3, change "this area" to "the Amesbury area" and Sentence 4, change to read, "barriers at the Christmas Lake Emergency Access were removed;" Page 9, Paragraph 1, begin new paragraph with "Brown stated. " Motion passed 5/0. 3. MATTERS FROM THE FLOOR - None 4 . PARKS - Report by Representative Councilmember McCarty reported on the actions taken and matters considered by the Park Commission at their park tour and meeting of May 28, 1997, (as detailed in the minutes of that meeting). ** Agenda No. 10 was considered at this time ** 5. PLANNIN G - Report by Representative Commissioner Turgeon reported on the actions taken and matters considered by the Planning Commission at their meeting of June 3, 1997, (as detailed in the minutes of that meeting). #:~A CITY COUNCIL REGULAR MEETING MINUTES JUNE 9, 1997 - PAGE 2 A . A Motion to Adopt a Resolution Approving a Simple Subdivision/Combination Applicant: Location: Tom Reifenberger and Barb Morford 6130 and 6150 Church Road Councilmember O'Neill asked whether this action would increase the lot size which would then allow the applicants to subdivide their lots. Mr. Reifenberger stated his intention was to provide additional space for each home. Nielsen did not feel the lots were sufficient in size to allow for a subdivision. Stover moved, McCarty seconded adopting RESOLUTION NO. 97-43, "A Resolution Approving a Simple Subdivision/Combination for Tom Reifenberger and Barb Morford, 6130 and 6150 Church Road." Motion passed 5/0. B . A Motion to Adopt a Resolution Approving a Preliminary Plat and Final Plat - Waterford 5th Addition Applicant: Location: Jeffrey Link 5590 Vine Hill Road Councilmember O'Neill requested an explanation of an outlot. Nielsen stated an outlot is not buildable, but it is a tool which is utilized to set aside a piece of property for various reasons. Wetlands are set aside as outlots. In addition, outlots are sometimes used to set aside property for future development. In referring to the Waterford property, outlots were used for this purpose on three different occasions. Mayor Dahlberg inquired whether this action will alter the PUD in any way. Nielsen stated if anything, it would lessen the PUD. Mr. Link was present and stated his interest is in maintaining the lot as natural as possible. Mayor Dahlberg inquired whether the lot would be subdividable in the future given the placement of the home. Nielsen felt it would be possible to split the property into two pieces if a cul-de-sac were added, however, he felt placement of the home on the property would make a subdivision difficult. O'Neill moved, Stover seconded adopting RESOLUTION NO. 97-44, "A Resolution Approving a Preliminary Plat and Final Plat - Waterford 5th Addition for Jeffrey Link, 5590 Vine Hill Road." Motion passed 5/0. C . A Motion to Adopt a Resolution Approving a Conditional Use Permit for Accessory Space in Excess of 1,200 Square Feet Applicant: Location: James Bruce 20445 Radisson Road Nielsen noted there is an easement for a driveway across the neighboring property belonging to the Larsons. He noted it will be necessary to obtain a Use and Maintenance Agreement relative to the driveway. McCarty moved, Stover seconded adopting RESOLUTION NO. 97 -45, "A Resolution Approving a Conditional Use Permit for Accessory Space in Excess 0 f 1,200 Square Feet for James Bruce, 20445 Radisson Road." Motion passed 5/0. _ 6.' . . . . ~ CITY COUNCIL REGULAR MEETING MINUTES JUNE 9, 1997 - PAGE 3 D . A Motion to Adopt a Resolution Approving a Simple Subdivision Applicant: Location: Ron Hume 25040 Yellowstone Trail Mayor Dahlberg noted part of the resolution assesses Mr. Hume for water. The amendment to the ordinance which was passed would not assess Mr. Hume for water since it is not available to him. Stover moved, McCarty seconded adopting RESOLUTION NO. 97 -46, "A Resolution Approving a Simple Subdivision for Ron Hume, 25040 Yellowstone Trail. " Motion passed 5/0. E. A Motion to Adopt a Resolution Approving a Conditional Use Permit for Accessory Space Over 1,200 Square Feet Applicant: Location: Ron Hume 25040 Yellowstone Trail Stover moved, McCarty seconded adopting RESOLUTION NO. 97-47, "A Resolution Approving a Conditional Use Permit for Accessory Space Over 1,200 Square Feet for Ron Hume, 25040 Yellowstone Trail." Motion passed 5/0. F . A Motion to Adopt a Resolution Requesting that MNDOT Condemn Property Property Owner: Peter Lehman Location: 21285 Radisson Road Councilmember Stover commented had the City been able to negotiate for the north use of the highway, which would have straightened the curve and resulted in some benefits, then this would not have been in question since MNDOT would not have been this far south so as to affect this property at alL She felt it to be important to carry on with what was being discussed at the time which was to protect the citizens as much as possible. Councilmember O'Neill inquired whether there would be trees planted as a buffer. Nielsen stated Mr. Lehman has proposed a berm of landscaping. Mr. Lehman was present and was in favor of this condemnation of the property. He has always wanted MNDOT to remove the structure and incorporate the land back into his primary residence which is adjacent to this property. Stover moved, McCarty seconded adopting RESOLUTION NO. 97 -48, "A Resolution Requesting that MNDOT Condemn Property of Peter Lehman, 21285 Radisson Road." Motion passed 5/0. 6. CONSIDERATION OF A MOTION TO ACCEPT QUOTES FOR THE FREEMAN PARK PICNIC SHELTER AND ACCEPT PLANS Councilmember Stover felt this to be a good plan, however she noted there was no contingency funding and inquired if the project were to exceed $25,000 where the funds would be obtained. Brown stated Public Works will be completing some of the work which will reduce the cost. Hurm stated any overage would come out of the Park Fund. CITY COUNCIL REGULAR MEETING MINUTES JUNE 9, 1997 - PAGE 4 Councilmember O'Neill inquired relative to reserving the picnic shelter. Brown explained there will be a sign directing anyone wishing to reserve the shelter to contact CitY. HalL Administrator Hurm stated this matter will be further discussed in light of some discussions that there will be a fee for reserving the shelter, however, there would not be a fee for use of the shelter. Brown stated part of the fee is intended to cover the cost of additional clean up and garbage facilities which are necessary for special events. Hurm pointed out the Park Commission reviews the fees annually. Councilmember O'Neill was not in favor of charging the residents for the use of the parks. McCarty moved, Stover seconded accepting quotes for the Freeman Park Picnic Shelter and accepting plans. Motion passed 5/0. 7. CONSIDERATION OF A MOTION AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES WITH WSB & ASSOCIATES, INC. Brown explained this agreement is not intended to replace the consulting engineer, but to . supplement the inspection services. Councilmember Stover felt this to be a good idea because it achieves the City's intention to supervise projects and receive reports relative to the projects as they progress. Stover moved, Garfunkel seconded authorizing the Mayor and City Administrator to Enter into an Agreement for Professional Engineering Services with WSB & Associates, Inc. Motion passed 5/0. 8. CONSIDERATION OF A MOTION TO AUTHORIZE CHANGES TO THE CONSTRUCTION CONTRACT FOR THE SOUTHSHORE SENIOR COMMUNITY CENTER - CHANGE ORDER NO. 3 Garfunkel moved, Dahlberg seconded authorizing changes to the Construction Contract for the Southshore Senior Community Center - Change Order No.3. Motion passed 5/0. 9. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION ACCEPTING A PETITION FOR THE EXTENSION OF WATERMAIN, DECLARING ADEQUACY AND AUTHORIZING THE PREPARATION OF A FEASIBILITY STUDY Administrator Hurm commented Item No.2 of the resolution should read, "That the City Engineer be authorized to prepare a feasibility report on the petitioned project and report back to City CounciL" Mr. Bill Wicka was present and indicated this matter was initially discussed approximately one year ago. He noted all of the concerned property owners are in agreement they do want to connect to municipal water. Mayor Dahlberg felt the issue of water quality should be discussed with the engineer. Mr. Wicka stated he spoke with Munitech personnel and noted this connection to municipal water will greatly reduce the iron content of his water compared to the water he is currently receiving from his well. .V . . . t. CITY COUNCIL REGULAR MEETING MINUTES JUNE 9, 1997 . PAGE 5 Mayor Dahlberg noted there is a policy tentatively adopted which encourages 100 percent participation. He noted this to be the case with this particular request. Councilmember O'Neill stated he would not have a problem with that. Councilmember O'Neill asked who would be responsible for the cost of the feasibility study. Brown explained that generally the petitioners would pay for this, however, in this instance, discussions actually began during the south link project. When the easement agreements fell through, the City did not pursue this matter. Brown explained most of the options have been presented at this time and costs are expected to be minimal. Councilmember Stover stated the Council is at the point of discussing assessment fees which range from a flat fee of $5,000 to dividing the cost, whatever it may be. She urged Mr. Wicka to be aware of the cost which will be set out in the feasibility report. Brown explained a 4 to 6-inch lateral main will be used since one of the benefits of this request is the existence of a hydrant in this area, given the distance of the homes from Smithtown Road. McCarty moved, Stover seconded adopting RESOLUTION NO. 97-49, "A Resolution Accepting a Petition for the Extension of Watermain, Declaring Adequacy and Authorizing the Preparation of a Feasibility Study." Motion passed 5/0. Mr. Wicka inquired how quickly water could be made available. Brown felt municipal water could be available by fall of this year. Councilmember O'Neill pointed out two of the properties have already been assessed. He noted there will be a work session on June 16 to further discuss the matter of municipal water. Mr. Wicka stated he understands there may be some additional costs, however, he would like to be able to connect to municipal water. 10. CONSIDERATION OF A MOTION TO ADOPT AN ORDINANCE AMENDMENT TO SECTION 903 REGARDING WATER USE AND SERVICE AND SECTION 1300 REGARDING MUNICIPAL FEES Attorney Dean explained the proposed change deals with a component of the assessment process which is referred to as a trunk charge. Earlier in the year, the Council felt that a policy should be adopted in which trunk charges from that time on would not be imposed on parcels which did not have trunk sewer line service available and would not have it in the foreseeable future. The Council then directed staff to prepare an ordinance which would accomplish that objective. In addition to that change, several others were required and are included in the ordinance amendment. Garfunkel moved, O'Neill seconded adopting an Ordinance Amendment to Section 903 Regarding Water Use and Service and Section 1300 Regarding Municipal Fees. Motion passed 5/0. ** Agenda Item 5 was considered at this time. ** Staff Report on Development Monitoring Nielsen reported he met with representatives of the Eureka Road Neighborhood Association relative to Watten Ponds to address concerns relative to tree preservation and wetland protection measures. He stated these issues have been resolved and the developer will be directed to move some dirt away from some trees which are to be protected. The Association will be asked for input relative to mitigation of the ponding area. The mitigation area is in the main basin adjoining Eureka Road. The old driveway and a spoil pile in the wetland are to be removed. There is some question how effective this will be and whether it meets current Watershed District policy and whether this is something the residents actually want to have happen, since it will require the removal of additional trees. . j CITY COUNCIL REGULAR MEETING MINUTES JUNE 9, 1997 . PAGE 6 11. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BID FOR SHADY ISLAND BRIDGE Paul Hornby and Bob Kilgore of OSM Engineering were present. Brown noted there are some issues which need to be discussed with residents of the island. The members of the homeowners association have suggested a meeting on June 12, 1997. Mayor Dahlberg and Councilmember McCarty felt it would be helpful to hold the meeting at the site. Mr. Hornby briefly reviewed the plans and specifications of the proposed bridge structure. Councilmember O'Neill asked how the design will affect costs in the future. Brown explained the shop drawing is reviewed as a part of the bidding package. Councilmember O'Neill inquired how much the retaining walls will add to the cost of the bridge. Mr. Hornby explained it would add approximately $33,000. Councilmember O'Neill noted this cost is incurred due to the mitigation requirements of the Watershed District. Administrator Hurm noted the delay which is associated with the Watershed District has also increased the cost of the bridge. Brown explained the bridge will be built in halves which will allow for traffic to continue on one . side of the bridge. School busses will be able to utilize the bridge, however, the school district will be encouraged to utilize a mini-bus during the time of construction. Stover moved, McCarty seconded adopting RESOLUTION NO. 97-50, "A Resolution Approving Plans and Specifications and Authorizing Advertisement for Bid for Shady Island Bridge." Motion passed 5/0. 12. ADMINISTRATOR & STAFF REPORTS Nielsen noted in speaking with some of the residents, they would prefer to leave the wetland in its current state rather than have additional tree removal. The Watershed District will be contacted relative to this matter. Brown reported the City of Victoria has expressed an interest in continuing to purchase water from the City of Shorewood in light of the problems they are experiencing with the north well station. > CITY COUNCIL REGULAR MEETING MINUTES JUNE 9, 1997 - PAGE 7 Councilmember Stover inquired whether the issue of children having access to the roof of the Senior Center has been addressed. Brown stated creative landscaping as well as a fence is currently being considered to resolve this issue. Councilmember O'Neill felt this matter had been discussed and resolved by the previous Council. Brown stated he will review the prior records relative to this. Councilmember Stover inquired whether this would delay completion of the project and Brown assured it would not. Brown reported oil the meeting with the bonding company and believes the contractor is now motivated to complete the project. 13. MA YOR & CITY COUNCIL REPORTS Report on Meeting with Waterford Residents Mayor reported the area of concern which was raised was speed on Covington and Old Market Road. It was suggested a speed bump be located in this area in an effort to slow down the traffic despite the 25 mile per hour speed limit which is posted in this area. It is the belief of the residents that traffic actually progresses at a much higher rate of speed. . Brown felt the most effective method of slowing traffic in the area would be stricter enforcement. Councilmembers Stover and McCarty noted speed bumps had been considered in the past, however, there have been liability issues in connection with them. Councilmember McCarty also felt this would result in an outpour of requests for similar speed bumps in other neighborhoods in Shorewood. . Councilmember Garfunkel stated he would like to see some documentation of the speed and traffic counts in the area. Councilmember O'Neill felt traffic and speed to be increased in this area, however, enforcement would be a more effective way of dealing with this problem. Councilmember Stover inquired whether there would be documentation relative to where the officers are working. Hurm stated he could make this information available. Mayor Dahlberg suggested staff review this matter and report back to the Council. Councilmember O'Neill requested information relative to traffic enforcement in Shorewood by officers other than the Shorewood officer. The neighborhood also raised questions relative to development on the Johnson property. They were in favor of the area being modestly developed. One member of the neighborhood expressed a desire for a restaurant in the shopping center, however, they were not in favor of changing the PUD. 14. ADJOURNMENT McCarty moved, Stover seconded to adjourn the Regular City Council Meeting to an Executive Session at 9:34 p.m. subject to the approval of claims. Motion passed 5/0. . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD MONDAY, JUNE 9, 1997 COUNCIL CHAMBERS EXECUTIVE SESSION FOLLOWING RE ---- .- MEETING MINUTES EXECUTIVE SESSION DRAft 1 . Mayor Dahlberg opened the meeting at 9:44 p.m. Present: Mayor Dahlberg; Councilmembers Stover, McCarty, O'Neill and Garfunkel; City Administrator Hurm; City Attorney Dean; City Engineer Brown; and Planning Director Nielsen. 2. DISCUSSION OF LITIGATION MATTERS City Attorney Dean reviewed for those present the current status of the Ron Johnson case. No action was taken. 3. ADJOURN Following general discussion, McCarty moved, Stover seconded, to adjourn the meeting at 10:21 p.m. Motion passed unanimously. RESPECTFULL Y SUBMITTED. James C. Hurm, City Administrator ATTEST: TOM DAHLBERG, MAYOR JAMES C. HURM, CITY ADMINISTRATOR #~B . . MAYOR Tom Dahlberg . CITY OF SHOREWOOD COUNCIL Kristi Stover Jennifer McCarty Jerry O'Neill John Garfunkel 5755 COUNTRY CLUB. ROAD · SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.netlshorewood · cityhall@shorewood.state.net MEMORANDUM TO: FROM: DATE: RE: FILE NO. Mayor and City Council Brad Nielsen 18 June 1997 Sign Permit - The Source Property: 24470 Smithtown Road Joan McCutcheon has applied for a sign permit to install a freestanding sign and a wall sign on the property located at 24470 Smithtown Road (see attached request letter). The proposed signs are each 4' x 8' in size (see exhibits attached to request letter). It should be noted that the applicant has counted both sides of the freestanding sign, whereas our Code only requires one side to be counted. The Code limits the total number of signs to three in number, no larger in total area than the silhouette area of the building. Based on the material submitted by the applicant, the building facade would allow 59 square feet of area. Consequently, one or both of the proposed signs will have to be reduce by five square feet. Approval of the permit is recommended subject to that condition. cc: Jim Hurm Joan McCutcheon #3 A Residential Community on Lake Minnetonka's South Shore June 4, 1997 Ms. Patti Helgesen Planning/Zoning City of Shorewood 5755 Country Club Road Shorewood, MN 55331 l~O ~~I~n~li~~~\i \ JUN 6 1997 Un I ' I By \ . Patti, Please accept this letter as our request for approval for signage for our building at 24470 Smithtown Road. We would like to update the current signage that is already on the property with our company name. The three signs will be made of wood with vinyl lettering and will be 4' x 8'. Two of these signs will be covering the D&H Marine signs on the freestanding sign at the base of our driveway as seen in diagram C. The other sign will be mounted to the building as shown in diagram A. (The small sign in diagram A will not be on the building.) We have measured the building and the current sign age will keep in compliance with the city requirements. Please feel free to contact me should you require additional information. I would like to have these diagrams back once our request is completed. You may contact me at (612)474-1351. I look forward to hearing from you. Thank you for your prompt attention to this matter. .cerely, C)nt/.,1;L, rvtt~ Jk R. McCutcheon 24470 Smithtown Road, Shorewood, MN 55331 xx~;H~~~~:tx~~~~~B3~x 612.474.1351 Fax 612.474.2897 A Division of McCutcheon Enterprises, Inc. . . ~i ncrafters C0 . . ~- . - \r ~ ~ ~ ~ t . . CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDA Y, JUNE 10, 1997 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES DRAFT 1. CALL TO ORDER Chair Colopoulos called the meeting to order at 7:30 P.M. 2. ROLL CALL Present: Chair Colopoulos; Commissioners Puzak, Dallman, Arnst, Wilson and Packard; Council Liaison McCarty; and Administrator Hurm. Absent: Commissioner Bensman. 3. REVIEW AGENDA Administrator Hurm requested that the second asterisk under Item #6 be tabled until the next meeting, as the meeting with Mr. Healy is scheduled for Wednesday evening, June 11, 1997. Chair Colopoulos noted that this meeting will include Commissioner Puzak, Chair Colopoulos, Councilmember McCarty, Mr. Healy, and at least one other neighbor. Commissioner Arnst requested that "Old Business" be added to each meeting agenda. 4. APPROVAL OF MINUTES Chair Colopoulos had one change: page 4, 10th paragraph, place a period after "netting"; and delete "which would allow", and replace with "Moving home plate back...". On page 2, 2nd paragraph, Commissioner Arnst inquired if Commissioner Puzak requested the empty conduit for electricity, not Commissioner Dallman. Commissioner Dallman clarified that Puzak suggested electricity, and Dallman suggested the empty conduit in the floor for future electricity. Commissioner Arnst questioned the spelling of "pavilion" on page 2, 4th paragraph. On page 2, 8th paragraph, she recommended deleting the last sentence and replace with "We need to hear from the Minnehaha Creek Watershed District." Commissioner Puzak moved, Dallman seconded, to approve the minutes as amended. Motion carried unanimously. 5. MATTERS FROM THE FLOOR Commissioner Puzak stated that he had walked the trail in close proximity to his home, and noted that of the three ponds adjacent to the trail, two were clear, and one (closest to Timber Lane) was covered with algae. He inquired if the City had the ability to investigate the source of the "contamination". Commissioner Puzak further noted that a commercial fertilizing company is located near this pond. Commissioner Arnst reported that the pond close to the NSP plant has a weird color, and reeks of fuel oil. The City will inquire about the responsible party for these pond investigations. ~ , SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JUNE 10, 1997 page 2 6. REPORT - LRT MEETING Administrator Hurm highlighted the Light Rail Transit (LRT) meeting of June 4, 1997. Commissioner Arnst was also in attendance at this meeting. Representatives of most of the cities along the Southwest Corridor were present. The Advisory Committee reviewed plans for the next "2-3 years. The bridge in Excelsior is under construction. Commissioner Arnst mentioned the striping of the trail. Administrator Hurm further reported that the LRT Advisory Committee requested that road striping be done by the municipalities, however consensus was that the most cost effective method would be for Hennepin County to provide stripping at trail crossings. The Advisory Committee reminded cities that all winter signs must be down along the LRT trail. Administrator Hurm raised an issue from last year regarding a potential bridge on Highway #7, and that it was not mentioned during this LRT meeting. Commissioner Arnst noted that it was not in the plans for the next two years. St. Alban's Bay bridge and Valley View Road bridges are priority items now. Administrator Hurm mentioned that the City of Hopkins provides plastic bag dispensers along their section of the trail for animal waste. This system seems to work well. . Commissioner Packard inquired about who has authority for making decisions regarding bridge priorities. Administrator Hurm said that Hennepin County would probably apply for a federal grant, and possibly also work with Minnesota Department of Transportation. 7 . CONSIDERA TION OF PARK PLANNER Administrator Hurm stated that the parks are approximately 90% completed. He noted that $1,500 has been budgeted in 1996 and again in 1997 for a park planner to offer professional input on the last section of park development. Mark Koegler, Hoisington Koegler Group Inc. had prepared the Master Park Plan for the City. The Park Commission would like to ask questions relative to tennis court placement, basketball . courts, magic squares, and to prepare final park drawings. They also would like to have a scope of services that a park planner could provide, and at what cost. Administrator Hurm noted that several changes have been made to the Park Master Plan in the last several years, including 2 tennis courts at Freeman Park instead of 4, and their location has been moved. Silverwood Trail was included in the Master Park Plan also. If approved, Mark Koegler would be able to update the Master Park Plan. Commissioner Puzak would like to add trails to the list of inquiries for the park planner. Chair Colopoulos suggested retaining a Park Planner for consultation purposes, separate from other park issues, during the overall trail planning stages. Commissioner Puzak moved, Dallman seconded, to invite Mark Koegler, Park Planner, to the next Park Commission meeting on June 24, 1997 to discuss trails, tennis courts, basketball courts, the "magic square", and other park and trail related matters considered by the Commission. Motion carried unanimously. . . Administrator Hurm suggested identifying what is most important, considering budget and time constraints. Chair Colopoulos spoke in regard to the request for six picnic tables at Cathcart. He suggested spreading out the allotted picnic tables in each park. Administrator Hurm suggested that two tables be placed at Cathcart. He suggested the additional tables be placed at the Freeman Park picnic shelter. Commissioner Packard requested that a fence be placed around the satellite station at Cathcart Park. Administrator Hurm stated that a permanent building is scheduled in the Capital hnprovement Program for the year 2000. He hesitated about placing a fence and arborvitae in a permanent spot, and then having to remove it in three years. A temporary shelter for the satellite was suggested. Councilmember McCarty wanted to see the same standards for the Biff stations in all the parks. Commissioner Arnst requested the "Park To-Do" list be included in the Park Commission packets with a status report until all items have been completed. Chair Colopoulos complimented the City for the maintenance of the fields at Freeman Park since the purchase of the SandPro machine. He also communicated a~preciation from Dave Steinkamp, South Tonka Little League. The baseline was increased from 1 12' to 41/2' in width on Field #1. Commissioner Arnst moved, Puzak seconded, that the Parks "To-Do" list be included in the next meeting agenda with an indication of what projects have been completed and what are left to be completed; and to add the fence around the satellite station at Cathcart to the "To-Do" list. Motion carried unanimously. Commissioner Puzak moved, Packard seconded, to allow Larry Brown, Director of Public Works, to determine tinal location of the satellite stations at Badger Park and Cathcart Park and to place fences around both satellite stations. Motion carried unanimously. 9. NEW BUSINESS Picnic Shelter Sign - Commissioner Arnst noted several items from the May 28, 1997 minutes which were unresolved. One item was the sign at the Freeman Park picnic shelter regarding reservations. Administrator Hurm said that this sign was necessary and will be taken care of during the construction of the shelter. Hockey Rink Plans - Another item concerns the Hockey Association's intention of locating a . hockey rink at Freeman Park. A letter has been drafted, but not sent to the Association requesting their updated plans. Unofficial conversations with Hockey Association members have deemed this plan to be financially unfeasible. The question now is if the Park Commission may want to save space at Freeman Park for this amenity in the future. Freeman Park Picnic Shelter - Commissioner Arnst inquired if action by the Park Commission was necessary regarding Mr. Krueger's request for a natural barrier of trees between his property and the baseball field at Freeman Park. Administrator Hurm reported that the City Planner, Brad Nielsen, said that the Planning Commission is considering an amendment to the tree preservation ordinance. This amendment would require that if construction results in a loss of trees, they must replace those trees. However if a development is heavily wooded, a "tree bank" could SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JUNE 10, 1997 page 4 be developed for placement of trees in the City's parks. This "tree bank" could be utilized for placement of trees along the berm between Freeman Park and Mr. Krueger's property. Play Area - Administrator Hurm communicated that Little League coaches have requested an area near the batting cages for the children to play catch. If the parking lot is moved closer to the playground area, we would lose some smaller trees, however space would be made available for the children to play. Senior Housin~ Development - Administrator Hurm reported that a proposal has just been submitted for a senior housing development on the Wagner and Land De Con properties. The development will be reviewed in August at the Planning Commission level. Potential discussion issues include the service entrance to Freeman Park and wetlands donation as park dedication. Bituminous Millin~s - Mr. Wagner had indicated to Administrator Hurm that health problems have been aggravated by dust from gravel roads. The contractor from the Highway #7 project stated that bituminous millings would be provided for the road through Freeman Park at no charge to the City, as the City has allowed parking of construction vehicles in the park. Trail Plan Review Subcommittee Meetin~ Notes - Commissioner Puzak stated that the meeting of . Commissioners Arnst and Puzak and Administrator Hurm on June 10 at 7:30 a.m. produced an outline of the trail review process. Instead of announcing in the newsletter what we've decided to do, we should be more proactive about what we're thinking about doing for the trails. Because the Master Trail Plan is five years old, and changes have taken place, a Needs Assessment was highly suggested to gather raw data: "Do you bike?" "Where?" "Do you walk or jog?" "Where?" "Where do you live?" "How do you, or would you, use the trail?" From the raw data, we either proceed with the current plan or develop a new vision. The raw data provides direction from the citizens. Commissioner Puzak reviewed the minutes of their meeting. Commissioner Puzak suggested that a colored strip be placed on an aerial map delineating the proposed trails. Chair Colopoulos was in agreement, as the initial opposition was rooted in a struggle to envision the trail on someone's property. He feels that the right-of-way is given to the City for utility use, not recreational use. . Commissioner Arnst stated that several different scenarios were discussed: · Several loops of trails · Feeders which utilize the LRT to reach a specific point . Or a hybrid of both scenarios Chair Colopoulos stated that leadership needs to be from the Park Commission. The Park Commission cannot restrict themselves nor be accountable for past decisions. Administrator Hurm stated that trails should be considered when streets are reconstructed. The next street to be considered would be Strawberry Lane in 1998. Chair Colopoulos was concerned that the trail planning process may not conform to the street reconstruction schedule. Commissioner Arnst expressed a concern that the trail planning process keep a forward momentum. Administrator Hurm suggested an article in each newsletter communicating the phases of the trail plan review process. Concession Trailer - Regarding a financial report from the concession trailer at Freeman Park, Dan Kuzlik, MCES Director, stated to Administrator Hurm that the first three weeks of operation were . . SHOREWOOD PARK COMMISSION MINUTES TUESDA Y, JUNE 10, 1997 page 5 not that good, as the weather was cold. The subsequent weeks reflect significantly better sales. The first financial report will be included in the packet for the next Park Commission meeting. Park Commission meetin~s are scheduled for: · Tuesday, June 24, 1997 @ 7:30 pm · Wednesday, July 9, 1997 @ 7:30 pm . Tuesday, August 12, 1997 @ 7:30 pm 10. ADJOURNMENT Commissioner Puzak moved, Dallman seconded, to adjourn the meeting. Motion carried unanimously. Meeting was adjourned at 8:57 P.M. RESPECTFULLY SUBMITTED, Wendy Anderson Park Secretary MEMORANDUM TO: . FROM: DATE: CITY OF SHOREWOOD 5755 COUNTRY CLUB, ROAD · SHOREWOOD, MINNESOTA 55331-8927. (612) 474-3236 FAX (612) 474-0128. www.state.net/shorewood. cityhaU@shorewood.state.net Mayor and City Council James Hurm, City Administrator Larry Brown, Director of Public Works JI} June 17, 1997 RE: Consideration of a Resolution Approving a Contract for Professional Engineering Services for the Shady Island Bridge - Orr Schelen Mayeron & Associates, Inc. On July 8, 1996 the City Council approved Resolution 96-63 Accepting the Feasibility Study and Ordering the Preparation of Plans, Specifications and Construction Estimate for the Replacement of the Shady Island Bridge - City Project 95-15. The initial draft of the feasibility report which was presented to the City Council recommended construction of a concrete bridge, 32 feet wide face to face of curb, with a 30 mile per hour vertical design profile. After much debate and input from the residents of Shady Island, the City Council ordered revisions to the feasibility report to consider a timber bridge, 20 feet in width face to face of curb, with a 25 mile per hour vertical design profil~. . .. The City's Engineering Consultant (OSM and Associates, Inc.) and the City Engineer have stated their concerns with regard to the non-conforming design. As such, the Consultant has requested a hold harmless clause in their contract relating to any and all claims arising from the width and vertical design profile of the bridge. The process of developing a "hold harmless" statement which addressed OSM's concerns, in addition to staying within reasonable provisions of the City's insurance carrier for the League of Minnesota Cities, has been completed. Attachment 1 is the language that has been suggested by the insurance carrier of the City for the hold harmless provisions, and is as follows: '1 A Residential Community on Lake Minnetonka's South Shore "1. The City Council has considered the advantages and disadvantages of competing designs including the one preferred by OSM and the one approved by the City. e Mayor and City Council Contract for Professional Engineering Services June 17, 1997 Page 2 of4 "The city of Shorewood (City) agrees to defend and indemnify Orr-Schelen-Mayeron & Associates, Inc. (OSM) from any and all claims for personal injury and/or property damage made against OSM relating to or arising out of the City of Shore wood's decisions concerning the bridge's width or it's vertical profile." Attachment 2 is a letter of opinion from the City Attorney's office of Kennedy and Graven. This letter dated January 20, 1997 from Mr. Daniel Greensweig states [paraphrased] that the City Council may justify their decisions regarding a bridge which has certain risks associated with the design based upon the following: 2. The advantages of the one approved by the City include, as appropriate, lower cost to the City taxpayers, a more aesthetically pleasing design, strong public sentiment in favor ofit, and any other policy considerations that might apply. 3. The City Council believes that although there may be risks associated with the approved design, there are also risks with any bridge or other roadway, and that this is a case where the risks are not so great that they outweigh the benefits. " The letter also states "Please keep in mind that making findings such as these will not . absolutely protect the City from liability." The following is a summary of justifications for the City Council's decisions, as staff has recorded them. If these statements are overstated or inaccurate, please bring them to our attention immediately. The City Council has acknowledged that both the Consultant (OSM and Associates, Inc.) and the City Engineer recommended a 32 foot wide bridge with a 30 mile per hour vertical design profile which conforms to current design standards. However, the timber bridge of a non-conforming design was ordered for the following reasons: . . Mayor and City Council Contract for Professional Engineering Services J~.me 17, '1997 . Page 3 of4 1. The floodplain storage area for Lake Minnetonka is under jurisdiction of the Minnehaha Creek 'Watershed District and is defined as the volume of water between the elevations 929.4 and 931.5 above mean sea level. A 30 mile per hour vertical profile and a 32 foot width for the bridge, would require that additional fill be placed within the floodplain storage area, versus a 25 mile per hour vertical design profile and a 20 foot wide bridge. Since mitigation of floodplain impacts are not available within close proximity of the site, the City Council chose to minimize floodplain impacts such that L~e Minnetonka would not be impacted environmentally or aesthetically. 2. To further reduce impacts to the floodplain, retaining walls were added to the plans at an additional expense to the' overall project. The amount of retaining wall required is directly proportional to the height of the vertical profile. Therefore, a 25 mile per hour vertical profile reduced the amount of retaining wall required, thus saving the taxpayers of the City of Shorewood project dollars. 3. A majority'ofthe Shady Island residents made known to the City Council their desires for a 20 foot wide bridge (via the Bridge Advisory Committee) and a lower design speed (via petition to the City Council - Attachment 3) to avoid impacts to adjacent property, Lake Minnetonka, and to control the traffic flow over the bridge. The narrower bridge and slower design profile is favored by a majority of the residents of Shady Island~ versus the competing concrete bridge. 4. The existing bridge is also substandard as compared to current design standards. The City Council has weighed the history of the bridge, and does not know of a past pattern of accidents arising from the existing width of the bridge, or the existing vertical profile of the bridge. Therefore, it is reasonable to assume that the bridge prop.osed is an improvement to the current situation, and does not appear to be a .significant risk as compared to the benefit of not changing the character of the surrounding area.. Attachment 4 is the proposal as provided by OSM and Associates, Inc. The verbatim language as suggested by the insurance carrier has been included in the proposal. OSM and Associates has completed the design phase of the project on a "handshake deal" such that the progress of the bridge would not be delayed while these issues were being resolved. Therefore, staff is recommending approval of the proposal provided by OSM and Associates Inc. for. the amount of $31,650.00. A Resolution is attached for your consideration. . Mayor and City Council Contract for Professional Engineering Services June 17, 1997 Page 4 of 4 Post script: As the City Engineer, I would like to thank the City Council for acknowledging the matters.of liability as it relates to Professional Engineers. The signing of a plan carries both professional and personal liability, and is not considered lightly. By acknowledging the concerns of OSM and Associates and myself, while providing a hold harmless agreement for professional liability of the subject issues, is a comprimise that hopefully results in a pridge that the residents of Shady Island will enjoy. . . . ..jlI'~~ ).~.....~.~:... ';~~~' ,r ":'~. . . .', ~f,;"r.,.~'-;"~:~'.(-l:.~r.:,,;..:;.t.;-...,.~. ..~ facsimile TRANSMITTAL to: fax#: Larry Brown 474-0128 Shady Island Bridge Replacement July 30, 1996 1, inCluding this cover sheet. re: date: pages: Tn accordance with our phone conversation, here is some suggested limited indemnitication lanbJUagc: The city of Shorwood (City) agrees to defend and indemnify Orr-Schelen-Mayeron & Associates, Ine (OSM) from any and all claims for Ilersonal injury andlor property damage made against OSM relating to or arising out of the City of Shorewood's decision concerning the bridge's width or Ws vertical profile. As discussed, this language should be incorporated into a contract or letter of understanding with OSM. Once the contract or letter have been drafted, provide me with a copy and we'll include it as an endorsement onto Shorcwood's LMCIT coverage. Call me if you have any questions. From the dtlak of... Tom Grundhoefer LMCIT A$soc:l8te Aclmfnl$trator League of M"mnesota ClUes 145 University Awnue West 51. Paul, Minnesota 55103-2044 (612) 281-1266 Fax: (612) 281.1298 ATrACJ..IMEtJT J TO"d TTO.ON OO:ST 86ZT-T8Z-ZT9:l31 S3IlIJ N~j 3fi91:J3l 96 O~ I n[ Kennedy 470 Pillsbury Center 200 South Sixth Street Minneapolis MN 55402 (612) 337-9300 telephone (612) 337-9310 fax e-mail: auys@kennedy-graven.com & Graven CHARTERED DANIEL J. GREENSWEIG Attorney at Law Direcl Dial (612) 337-9231 January 20, 1997 . . Mr. Larry Brown City Engineer City of Shorewood 5755 Country Club Road Shorewood, MN 55331-8927 Re: Shady Is/alld Bridge Dear Mr. Brown: John Dean asked me to review the language that has been proposed for insertion in the city's contract with OSM. That language provides indemnification of OSM for claims arising out of the width or vertical profile of the redesigned Shady Island Bridge. The language proposed by Tom Grundhoefer of the League of Minnesota Cities Insurance Trust, if acceptable to OSM, is generally satisfactory from a legal standpoint The city can take additional comfort in the fact that it has been proposed by the organization that will be providing insurance coverage for the types of claims that could arise from the bridge's design. . I do suggest, however, that the approval of the redesign of the bridge be accompanied by certain findings setting forth the economic and policy reasons behind the city's decision to choose a plan that evidently creates some discomfort for OSM. Appropriate findings can help reduce the risk that a person injured on the bridge can successfully argue that the city should not be immune from liability, because it was aware that the bridge's design was potentially dangerous. Specifically, the city would benefit from findings made on the record, before or at the time the redesign is approved, that: 1. the city council has considered the advantages and disadvantages of competing designs, including the one preferred by OSM and the one approved by the city; 2. the advantages of the one approved by the city include. as appropriate. lower cost to city taxpayers, a more aesthetically pleasing design, strong public sentiment in favor of it, and any other policy considerations that might apply; DJG116499 SH230-2 Am~HMENT Z Larry Brown January 20, 1997 Page Two 3. the city council believes that although there may be risks associated with the approved design, there are also risks associated with any bridge or other roadway. and that this is a case where the risks are not so great that they outweigh the benefits. Please keep in mind that making findings such as these will not absolutely protect the city from liability. Among other things, the city will want to give careful consideration to signs and other traffic controls with regard to the bridge, and these are the types of decisions for which cities have often been held liable, regardless of their diligence. Nevertheless, in this, as in most decisions made by the city council and staff, a record showing that competing public policies were evaluate can playa substantial role in reducing the city's potential liability. If you have any questions, or would like any further assistance, please do not hesitate to let me know. DJG:ds DJG116499 SH230-2 . . . . June 13, 1997 Mayor Tom Dahlberg City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Mayor and Council Members: cc: Kristi Stover John Garfunkel Jerry O'Neill Jennifer McCarty The Shady Island Homeowners Association wants the council to clearly understand their position. The current bridge has a seventy-five year safety record. No one on the island or any staff in city hall has any knowledge of an accident involving the Shady Island bridge. It is the desire of the homeowners to maintain the current "speed bump or hump" characteristic of the bridge. Any design change which allows vehicles to enter onto the island at a higher speed than the current bridge is against the wishes of the residents who have signed below: " .. ..6000 ..SrA{l7 1SL.,9,v1) ~!J 51} ~~ '"". I~ . \ ...-I! ,;+O~ /, j .,.... , 1<:';' hc' 41/ /'u.; . 01 " /;' . ...../;....."./~ l\C-\ \. .f' ATTAC.HM:.EI'iT June 13, 1997 Mayor Tom Dahlberg City of Shorewood 5755 Country Club Road Shorewood, MN 55331 cc: Kristi Stover John Garfunkel Jerry O'Neill Jennifer McCarty Dear Mayor and Council Members: The Shady Island Homeowners Association wants the council to clearly understand their position. The current bridge has a seventy-five year safety record. No one on the island or any staff in city hall has any knowledge of an accident involving the Shady Island bridge. It is the desire of the homeowners to maintain the current "speed bump or hump" characteristic of the bridge. Any design change which allows vehicles to enter onto the island at a higher speed than the current bridge is against the wishes of the residents who have signed below: ~<::;<: ~ - i~ 11/ 1 ~ ....., f1 ! / , .-.::;/ ,ro~~ /J' .?I?/V IJ A /J oJ'it f} /) "1 1J'1.4 # /} A j), .j' .it P'; j.JJ../i ~ J( t, \ ;'r;(/~; ! ~.~";~. r/ {(I \ . t. r..:fi .;2~1-- ,.{j ~.{' '(I ('1 ~ [11~ b"2f5" - ~ ...., {! t /t'::'& T.~~/ I i /1 f; /1 /1 . . -, ~~ . . ~OY() ..<<:/.b4.Il:-r /)., 6+TVYl P61~--- T . . ~. Orr Schelen ~er~>n& AsSociates, Inc. 300 Park Place East 5775 Wayzata Boulevard Minneapolis. MN 55416-1228 612-595-5775 1-800-753-5775 FAX 595-5774 Engineers Architects Planners Surveyors June 18, 1997 Mr. Larry Brown, P.E. Director of Public Works City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 Re: Proposal for Consulting Engineering Services for Replacement of the Shady Island Bridge, Approach Roadway, Relocation of Public Utilities and Appurtenant Work City Project No. 95-19 OSM Project No. 96038.02 Dear Larry: Weare pleased to present this proposal for the referenced project which we understand to consist of a 20 foot wide (face to face of curb) timber bridge with three spans, in accordance with Alternative No.1, detailed in our feasibility study dated July 8, 1996. We understand the project schedule is to provide plans and specifications for City Council approval in February 1997. The permitting process with the local watershed, DNR, and ACE may influence the design and construction schedule. The February 1997 Council approval schedule should be considered a target date due to circumstances beyond our control associated with the permitting process. We understand that the City of Shorewood (City) agrees to defend and indemnify Orr-Schelen- Mayeron & Associates, Inc., (OSM) from any and all claims for personal injury and/or property damage made against OSM relating to or arising out of the City of Shorewood's decision concerning the bridge's width or it's vertical profile. We propose the following scope of services: DESIGN PHASE SERVICES . Make such additional surveys as OSM deems necessary to attempt to identify potential construction problems. . On the basis of the approved preliminary documents, prepare construction drawings and specifications for the project as outlined by the City. . Advise the City of any adjustment of the project cost or engineering cost by changes in scope, design requirements or construction cost, and furnish a revised opinion of probable cost for the project based on the completed drawings and J:196038.OOICIVILICORRESIPROPOSAL.LTR Equai Opportunity Empioyer A----;'.C_:--' ;-~\ =-:"i- -~ Mr. Larry Brown, P.E. Director of Public Works City of Shorewood September 19, 1996 Page 2 specifications. · Prepare proposal forms and notices to bidders and assist in the preparation of the Contract Documents. · Furnish plans and specifications for City and permitting agency review. CONSTRUCTION PHASE SERVICES A. BIDDING PHASE. During the bidding phase, OSM shall: . Reproduce final bidding documents and related contract forms for bidding and construction purposes. . Prepare bid tabulation. . Assist the City in obtaining and evaluating bids and awarding contracts for the construction of the project. B. OBSERVATION OF CONSTRUCTION PHASE. During the Construction Observation Phase, OSM shall: . Attend and assist the City with a preconstruction conference to be attended by the Contractor, City, and others as may be requested by the City. . Provide reference points on a one-time basis for the Contractor's use in laying out the work, said reference points to be based upon property, boundary, and easement or right-of-way surveys provided by the City. . Make visits to the site at intervals appropriate to the various stages of construction to observe as an experienced and qualified design professional the progress and quality of the executed work of the Contractor(s), and to determine in general, if such work is proceeding in accordance with the Contract documents. J:196038.00lCIVILICORRESIPROPOSAL.L TR . . . . --~----- Mr. Larry Brown, P.E. Director of Public Works City of Shorewood September 19, 1996 Page 3 OSM shall not be responsible for the means, methods, techniques, sequences, or procedures of construction selected by the Contractor(s) or the safety precautions and programs incidental to the work of the Contractor(s). OSM's efforts will be directed toward providing a greater degree of confidence for the City that the completed work of the Contractor will conform to the Contract Documents, but OSM shall not be responsible for the Contractor's failure to perform construction work in accordance with the Contract documents. During such visits, and on the basis of on-site observations, OSM will keep the City informed of the progress of the work and will endeavor to guard the Client against defects and deficiencies in the work of the Contractors. This obligation does not include anything related to safety. It is agreed that safety matters are the Contractor's responsibility. As the City's representative, OSM may disapprove work failing to conform to the Contract Documents. . Review samples, schedules, shop drawings, the results of test and inspections, and other data which the Contractor is required to submit, but only for conformance with the design concept of the project and compliance with the information given in the Contract Documents. Such review shall not extend to the means, methods, sequences, techniques, or procedures of construction or to safety precautions and precautions and programs incidental thereto. OSM shall receive the review (for general content as required by the specifications), maintenance and operating instructions, schedules, guarantees, bonds, and certificates of inspection which are to be assembled by the Contractor in accordance with the Contract Documents. Consult with and advise the City, act as the City's representative at the project site, issue all instructions of the City to the Contractor, and prepare routine Change Orders as required. J :196038.00ICIVILlCORRESIPROPOSAL.L TR Mr. Larry Brown, P.E. Director of Public Works City of Shorewood September 19, 1996 Page 4 . Review the Contractor's application for payment, determine the amount owing the Contractor, and make recommendations to the City regarding the payment thereof. OSM's recommendations are based on site observations as an experienced and qualified design professional. The recommendations by OSM constitute a representation to the City that to the best of OSM's knowledge, information and belief, the work has progressed to the point indicated on said application and the quality of work is in general accordance with the Contract Documents, subject to the results of any subsequent test called for by the Contract Documents and any qualifications stated in OSM's recommendations. . Conduct a site visit to determine if the project is substantially complete, and conduct a final site visit to determine if the work has been completed in general accordance with the Contract Documents. Such site visit may include representatives from the City and/or other involved governmental agencies. If the Contractor has fulfilled all of his obligations, OSM will give written notice to the City that the work is acceptable for fmal payment. c. LIMITA TION OF RESPONSIBILITIES OSM shall not be responsible for the acts or omissions of any Contractor, or of any Subcontractor or Supplier, or any of the Contractor(s) or Subcontractors or suppliers agents or employees or any other persons (except OSM's own employees and agents) at the site or otherwise furnishing or performing any of the Contractor's work. Further, OSM shall not be responsible if conditions at the site of the work are different than the conditions predicted following general observations at the site, review of the existing plans and records made available to OSM by the City for the specific site, and review of soils data resulting from formal soils investigation programs undertaken during the preliminary report phase. OSM shall endeavor to provide the City with Construction Plans, Specifications, and Contract J:196038.00ICIVIL \CORRESIPROPOSAL.L TR . . . . Mr. Larry Brown, P.E. Director of Public Works City of Shorewood September 19, 1996 Page 5 Documents that conform to site conditions identified during site investigations, but it is recognized that unknown conditions may exist that cannot be discovered until complete site excavations are made, and OSM does not bear the responsibility for their discovery or for additional construction costs that may result from the unknown conditions. D. AS-RECORDED DRAWINGS Furnish the City with a set of reproducible as-recorded prints of drawings and addendum drawings showing those changes made during the construction process, which prints are based on the marked-up prints, drawings and other data furnished by the Contractor to OSM which OSM considers significant. We propose our Design Phase services for a lump sum fee of $31,650 with monthly invoices based on the progress of the work. A project design phase fee breakdown is as follows: Bridge design including construction staging ...................... $22,400 Approach roadway design and utility relocation ..................... $6,850 Approach roadway retaining walls (Mitigation purposes) ............... $2,400 Construction phase services are proposed on a cost-plus basis, in accordance with our annual Fee Schedule. We propose our Construction Phase services on a basis of cost plus expenses, based on our annual Fee Schedule, which is updated yearly and which indicates the hourly rate for our different staff categories; plus expenses such as travel, long distance telephone calls, CADD time, etc. We will invoice monthly with a detailed invoice indicating the classifications of our personnel and the hours worked. J :196038.00ICIVIL ICOR R ESIPROPOSAL.L TR Mr. Larry Brown, P.E. Director of Public Works City of Shorewood September 19, 1996 Page 6 We greatly appreciate the opportunity to present this proposal for your consideration. If you fmd this proposal acceptable, please return one signed original for our files. We are prepared to start immediately. If you have any questions or require additional information, please call. Thank you. Sincerely, ORR-SCHELEN-MA YERON & ASSOCIATES, INC. CITY OF SHOREWOOD '" ~~ Paul T. Hornby, P.E. Project Manager "' , Tom Dahlberg Mayor James Hurm City Administrator PTH:ce J:196038.00ICIVIL\CORRESIPROl'OSAl.LTR . - . . fi CITY OF SHOREWOOD RESOLUTION NO. 97- - A RESOLUTION AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT FOR PROFESSIONAL DESIGN SERVICES FOR CITY PROJECT 95-15 SHADY ISLAND BRIDGE RECONSTRUCTION PROJECT WHEREAS, pursuant to Resolution 96-63 adopted by the City Council on July 8, 1996 which ordered preparation of Plans, Specifications, and Engineer's Estimate of Construction; and WHEREAS, the City Council has acknowledged the recommendations of Orr-Schelen- Mayeron and Associates, Inc. and the City Engineer regarding the preferred option ofa 32 foot wide concrete bridge; and WHEREAS, the City Council has considered said recommendation, and has ordered the preparation of Plans, Specifications and Engineer's Estimate of Construction to reflect a 20.0 foot wide timber bridge face to face of curb and a 25 mile per hour design profile based upon the following findings: 1. The City Council has considered the advantages and disadvantages of competing designs including a 32 foot wide concrete bridge as preferred by OSM and Associates and the City Engineer, and a 20 foot wide timber structure approved by the City Council. 2. The advantages.ofa 20 foot wide timber structure approved by the City Council include, lower cost to the City taxpayers, a more aesthetically pleasing design, strong public sentiment in favor of said design and a reduction in the impacts to Lake Minnetonka. 3. The 'City Council believes that although there may be risks associated with the approved design, there are also risks with any bridge or other roadway, and that this is a case where the risks are not so great that they outweigh the benefits of maintaining the character of Shady Island. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shore wood, Minnesota: 1. That the Mayor and City Administrator are authorized to enter into an agreement for the preparation of Plans, Specifications, and Estimate with Orr-Schelen-Mayeron and Associates, Inc. for said project and will report to the City Council with all convenient speed. 2. Orr Schelen-Mayeron and Associates, Inc. is hereby designated as the engineer for this improvement. They shall prepare Plans, Specifications and Estimates for the making of such improvement in accordance to the Agreement as attached and noted as "Exhibit A." 3. "The city of Shorewood (City) agrees to defend and indemnify Orr-Schelen-Mayeron & Associates, Inc. (OSM) and the City Engineer from any and all claims for personal injury and/or property damage made against OSM and the City Engineer relating to or arising out of the City of Shorewood's decisions concerning the bridge's width or it's vertical profile." ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 23rd day of June , 1997. Tom Dahlberg, Mayor ATTEST James C. Hurm, City Administrator . . . . June 18, 1997 0_--::15... M- ~- ~en - .. Mayef!Jn & . AsSoc1ates, Inc. 300 Park Place East 5775 Wayzata Boulevard Minneapolis. MN 55416-1228 612-595-5775 1-800-753-5775 FAX 595-5774 Engineers Architects Planners Surveyors Mr. Larry Brown, P.E. Director of Public Works City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 Re: Proposal for Consulting Engineering Services for Replacement of the Shady Island Bridge, Approach Roadway, Relocation of Public Utilities and Appurtenant Work City Project No~ 95-19 OSM Project No. 96038.02 Dear Larry: Weare pleased to present this proposal for the referenced project which we understand to consist of a 20 foot wide (face to face of curb) timber bridge with three spans, in accordance with Alternative No.1, detailed in our feasibility study dated July 8, 1996. We understand the project schedule is to provide plans and specifications for City Council approval in February 1997. The permitting process with the local watershed, DNR, and ACE may influence the design and construction schedule. The February 1997 Council approval schedule should be considered a target date due to circumstances beyond our control associated with the permitting process. We understand that the City of Shorewood (City) agrees to defend and indemnify Orr-Schelen- Mayeron & Associates, Inc., (OSM) from any and all claims for personal injury and/or property damage made against OSM relating to or arising out of the City of Shorewood's decision concerning the bridge's width or it's vertical profile. We propose the following scope of services: DESIGN PHASE SERVICES . Make such additional surveys as OSM deems necessary to attempt to identify potential construction problems. · On the basis of the approved preliminary documents, prepare construction drawings and specitications for the project as outlined by the City. . Advise the City of any adjustment of the project cost or engineering cost by changes in scope. design requirements or construction cost, and furnish a revised opinion of probable cost for the project based on the completed drawings and J :196038_ OOICIVIL\CORRES\PROPOSAL.L TR E...'<J-l i ,5 r-r 1-\ II Mr. Larry Brown, P.E. Director of Public Works City of Shorewood S~ptember 19, 1996 Page 2 specifications. · Prepare proposal forms and notices to bidders and assist in the preparation of the Contract Documents. · Furnish plans and specifications for City and permitting agency review. CONSTRUCTION PHASE SERVICES A. BIDDING PHASE - During the bidding phase, OSM shall: · Reproduce tinal bidding documents and related contract forms for bidding and construction purposes. · Prepare bid tabulation. · Assist the City in obtaining and evaluating bids and awarding contracts for the construction of the project B. OBSERV A nON OF CONSTRUCTION PHASE - During the Construction Observation Phase, OSM shall: . Attend and assist the City with a preconstruction conference to be attended by the Contractor, City, and others as may be requested by the City. . Provide reference points on a one-time basis for the Contractor's use in laying out the work, said reference points to be based upon property, boundary, and easement or right-of-way surveys provided by the City. . Make visits to the site at intervals appropriate to the various stages of construction to observe as an experienced and qualified design professional the progress and quality of the executed work of the Contractor(s), and to determine in general, if such work is proceeding in accordance with the Contract documents. ! :19~038 _ DOlcrVI L'.COR R ESIPR OPOS AL.L TR . . . . Mr. Larry Brown. P.E. Director of Public Works City of Shorewood September 19, 1996 Page 3 OSM shall not be responsible for the means, methods, techniques, sequences, or procedures of construction selected by the Contractor(s) or the safety precautions and programs incidental to the work of the Contractor(s). OSM's efforts will be directed toward providing a greater degree of confidence for the City that the completed work of the Contractor will confonn to the Contract Documents. but OSM shall not be responsible for the Contractor's failure to perform construction work in accordance with the Contract documents. During such visits, and on the basis of on-site observations, OSM will keep the City infonned of the progress of the work and will endeavor to guard the Client against defects and deficiencies in the work of the Contractors. This obligation does not include anything related to safety. It is agreed that safety matters are the Contractor's responsibility. As the City's representative, OSM may disapprove work failing to confonn to the Contract Documents. . Review samples, schedules, shop drawings, the results of test and inspections, and other data which the Contractor is required to submit. but only for confonnance with the design concept of the project and- compliance with the infonnation given in the Contract Documents. Such review shall not extend to the means, methods, sequences, techniques, or procedures of construction or to safety precautions and precautions and programs incidental thereto. OSM shall receive the review (for general content as required by the specifications), maintenance and operating instructions, schedules. guarantees, bonds, and certificates of inspection which are to be assembled by the Contractor in accordance with the Contract Documents. Consult with and advise the City, act as the City's representative at the project site, issue all instructions of the City to the Contractor, and prepare routine Change Orders as required. J :\96038.00lClVIL ICO R R ES\PR 0 POSAL. L TR Mr. Larry Brown, P.E. Director of Public Works City of Shorewood September 19, 1996 Page 4 . Review the Contractor's application for payment, determine the amount owing the Contractor. and make recommendations to the City regarding the payment thereof. OSM's recommendations are based on site observations as an experienced and qualified design professional. The recommendations by OSM constitute a representation to the City that to the best of OSM's knowledge, information and belief, the work has progressed to the point indicated on said application and the quality of work is in general accordance with the Contract Documents. subject to the results of any subsequent test called for by the Contract Documents and any qualitlcations stated in OSM's recommendations. . Conduct a site visit to determine if the project is substantially complete, and conduct a tIDal site visit to determine if the work has been completed in general accordance with the Contract Documents. Such site visit may include representatives from the City and/or other involved governmental agencies. If the Contractor has fult1lled all of his obligations, OSM will give written notice to the City that the work is acceptable for final payment. C. LIMITA nON OF RESPONSffiILITIES OSM shall not be responsible for the acts or omissions of any Contractor, or of any Subcontractor or Supplier, or any of the Contractor(s) or Subcontractors or suppliers agents or employees or any other persons (except OSM's own employees and agents) at the site or otherwise furnishing or performing any of the Contractor's work. Further, OSM shall not be responsible if conditions at the site of the work are different than the conditions predicted following general observations at the site, review of the existing plans and records made available to OSM by the City for the specitic site, and review of soils data resulting from formal soils investigation programs undertaken during the preliminary report phase. OSM shall endeavor to provide the City with Construction Plans, Specitlcations, and Contract J: \96038.00ICIVIL\COR RESIPR OPOS ALL TR . . . . Mr. Larry Brown, P.E. Director of Public Works City of Shorewood September 19, 1996 Page 5 Documents that conform to site conditions identified during site investigations, but it is recognized that unknown conditions may exist that cannot be discovered until complete site excavations are made, and OSM does not bear the responsibility for their discovery or for additional construction costs that may result from the unknown conditions. D. AS-RECORDED DRAWINGS Furnish the City with a set of reproducible as-recorded prints of drawings and addendum drawings showing those changes made during the construction process, which prints are based on the marked-up prints, drawings and other data furnished by the Contractor to OSM which OSM considers significant. We propose our Design Phase services for a lump sum fee of $31,650 with monthly invoices based on the progress of the work. A project design phase fee breakdown is as follows: Bridge design including construction staging ...................... $22,400 Approach roadway design and utility relocation ..................... $6,850 Approach roadway retaining walls (Mitigation purposes) ............... $2,400 Construction phase services are proposed on a cost-plus basis, in accordance with our annual Fee Schedule. We propose our Construction Phase services on a basis of cost plus expenses, based on our annual Fee Schedule, which is updated yearly and which indicates the hourly rate for our different staff categories; plus expenses such as travel, long distance telephone calls, CADD time, etc. We will invoice monthly with a detailed invoice indicating the classifications of our personnel and the hours worked. J:'.96038.00IClVILICOR R ESIPROPOSALL TR . Mr. Larry Brown, P.E. Director of Public Works City of Shorewood September 19, 1996 Page 6 We greatly appreciate the opportunity to present this proposal for your consideration. If you fmd this proposal acceptable, please return one signed original for our files. We are prepared to start immediately. If you have any questions or require additional infonnation, please call. Thank you. . Sincerely, ORR-SCHELEN-MA YERON & ASSOCIATES, INC. CITY OF SHOREWOOD ~ ~~ Paul T. Hornby, P.E. Project Manager "" , Tom Dahlberg Mayor James Hurm City Administrator PTH:ce J:196038.00IClVIlICORRESIPROPOSAl...LTR .. . ~ 0/ '1Uf1U tJUat4t1M " ~'4 1Iteetlc'4 .td 1tet,lhtltNN/4 A. Gideons Woods 1. Residents will compile a list of claims against the developer 2. Determine who the developer is now, who is responsible 3. Compile a list of all claims against the developer 4. Support residents by contacting Attorney General's office 5. List financial resources available to the City from this project (escrows, bonds, etc.) B. Boulder Bridge 1. Painting of pumphouse (determine timeline) Touchup can be done. Full painting will need budget authorization 2. Determine timing of street sealcoating (within 2 weeks) 3. Patch sunken area of street 4. Meet on additional boat slips Tom Workman, Bob Rascop 5. Smithtown Road reconstruction C. Waterford 1. Report on feasibility of "speed humps" 2. Review options of slowing traffic - report to Council 3. Report on separating street from trail along Covington (asphalt curb?) 4. Get new traffic counts of Old Market Road D. Amesbury West 1. Test stormsewer pipe for integrity 2. Develop options for keeping vandals out of fire lane 3. What would be involved in making the road public? 4. Sand on roads - how can City clean private road? E. Amesbury 1. Concern for drainage from the potential subdivision to the west Budget considerations *t& .,. .~ CHECK APPROVAL LISTING FOR JUNE 23, 1997 COUNCIL MEETING CHECKS ISSUED SINCE JUNE 11, 1997 CKNO TO WHOM ISSUED PlJRFCSE AMOUNT 20945 VOID 20946 PERA. PERA $2,458.54 20947 ICMA DEFERRED COMP 847.37 20948 CITY CTY CREDIT UNION PAYROLL DEDUCTIONS 929.00 20949 ANOKA CTY SUPPORT/COLLECT CHILD SUPPORT -C. SCHMIDT 156.50 20950 AFSCME COUNCIL 14 UNION DUES 145.25 20951 MN DEPARTMENT OF REVENUE STATE TAX WITHHELD 1,332.65 20952 HEBERT, KATHLEEN SEC 125 REIMB 192.30 20953 JOSEPHSON, BILL TOILET REPAIRS 996.20 20954 CITY OF MINNETONKA 2ND QTR WATER PURCHASE 81.42 . 20955 NIELSEN, BRADLEY SEC 125 REIMB 100.00 20956 PAZANDAK, JOE MILEAGE 75.41 20957 ROLEK, ALAN SEC 125/GFOA CONF REIMB 1,137.66 20958 SUPER AMERICA FUa 629.73 20959 US WEST COMMUNICATIONS 179.40 20960 REIFENBERGER, TOM ESCROW REFUND 100.00 20961 DAHLHEIMER DISTRIBUTING BEER PURCHASES 1,019.07 20962 DAY DISTRIBUTING BEERtMISC PURCHASES 4,196.80 20963 EAST SIDE BEVERAGE COMPANY BEERtMISC PURCHASES 9,168.40 20964 MARK VII BEERtMISC PURCHASES 2,792.35 20965 MARLIN'S TRUCKING FREIGHT 207.20 20966 MMBA MMBA ANNUAL DUE 440.00 20967 NORTH STAR ICE MISC PURCHASES 312.72 20968 QUALITY WINE AND SPIRITS L1QUORIWINE PURCHASES 650.88 . 20969 THORPE DISTRIBUTING CO BEERtMISC PURCHASES 12,320.80 20971 VOID 20972 ARMOR LOCK AND ALARM SVC QTRL Y ALARM MONITORING 145.12 20973 BFt JUNE REFUSE HAULING 33.66 20974 MET COUNCIL MAY SAC CHARGES 3,762.00 20975 NSP UTILITIES 5,782.10 20976 PEPSI COLA CO MISC POP PURCHASES 170.80 20977 US WEST COMMUNICATIONS 105.86 20978 KOWALSKY, RICHARD ESCROW REFUND 2,100.00 20979 BELLBOY CORPORATION L1QUORtMISC PURCHASES 4,925.76 20980 BELLBOY BAR SUPPLY MISOSUPPL Y PURCHASES 673.66 20981 MIDWEST COCA COLA CO MISC PURCHASES 81 9.44 20982 DAY DISTRIBUTING CO BEERtMISC PURCHASES 1,875.10 20983 EAST SIDE BEVERAGE CO BEERtMISC PURCHASES 4,101.55 20984 GRIGGS, COOPER & CO L1QUORIWINElMISC PURCHASES 12,460.52 20985 GElTMAN HOWIE INC MISC PURCHASES 13.20 20986 JOHNSON BROS LIQUOR CO L1QUORIWINE PURCHASES 8,696.36 Page 1 . . CKNO 20987 20988 20989 20990 20991 20992 20993 20994 CHECK APPROVAL LISTING FOR JUNE 23, 1997 COUNCIL MEETING CHECKS ISSUED SINCE JUNE 11, 1997 TO WHOM ISSUED LAKE REGION VENDING LEEF BROS MARK VII MARLIN'S TRUCKING NORTH STAR ICE PHILLIPS WINE & SPIRIT QUALITY WINE & SPIRITS CO THORPE DISTRIBUTING CO PURR:SE MISC PURCHASES MATS BEERtMISC PURCHASES FREIGHT MISC PURCHASES L1QUORIWINE PURCHASES L1QUOR/WINElMISC PURCHASE BEERtMISC PURCHASES TOTAL CHECKS ISSUED Page 2 AMOUNT $1,472.72 26.20 2,428.43 54.40 345.00 7,458.27 1,802.34 7,204.85 CITY OF SHOREWOOD CHECK APPROVAL LIST FOR JUNE 23, 1997 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT 20995 ABDO, ABDO, AND EICK 1996 AUDIT 1996 AUDIT 1996 AUDIT 1996 ?'IUD IT 1996 AUDIT 1996 AUDIT FOR ABDO, ABOO, AND EICK *** TOTAL 20996 AUTOMATIC SYSTEMS CO FINAL PMT SCAOA EQUIP 20997 BFI TIRE RECYCLERS OF MN SPRING CLEAN UP 20998 COORDINATED BUSINESS SYST TONER .20970 DUBOIS, JOHN R. MINNEWASHTA TOWER APP 20999 ERICKSON, ROLF E.A. JULY ASSESSING FEE ASSESSING SUPPLIES *** TOTAL FOR ERICKSON, FWLF E.A. 21000 G.L. CONTRACTING, INC. SMITHTOWN RD WATERMAIN 21001 GOPHER STATE ONE-CALL, IN MAY ONE CALL SERVICE MAY ONE CALL SERVICE *** TOTAL FOR GOPHER STATE ONE-CAL 21002 GOODWILL EASTER SEALS SPRING CLEAN UP 21003 ICMA DISTRIBUTION CENTER BLDG CITIZEN INVLMT BOOK GEN GOVT 45.00 .21004 LK MTKA CONSERV. DISTRICT 3RD QTR LMCD OP BGT SHR 21005 LARKIN, HOFFMAN, DALY... LEGAL SERVICES-JOHNSON 21006 M C I TELECOMMUNICATIONS COMMUNICATIONS 21007 METRO COUNCIL ENVIRONMENT JULY SEWER SERVICE 21008 MN SUN PUBLICATIONS LEGf~LS LEGALS *** TOTAL FOR MN SUN PUBLICATIONS 21009 MOUND-CITY OF PROF SER ItJATER DE SEltJER DE LIQUOR LIQUOR LIQUOR 357.00 47.60 47.60 47.60 47.60 47.60 595.00 6,889.00 RECYCLIN 390.00 GEN GOVT 154.50 PROF SER 525.00 3,853.33 91 ,,,'N :: N k,.=- PROF SER PROF SER 3,944.58 -------- l8,097.04 WATER DE 46.38 SEWER DE 46.37 92.75 RECYCLIN 376.00 COUNCIL 4,207.58 PROF SER ll4.00 MUN BLOG 15.06 SEWER DE 43,088.00 GEN GOVT 55.20 -------- 231.60 286.80 3RD QTR FIRE PROTECTION FIRE PRO 2,010.75 21010 WM. MUELLER & SONS, INC. BLACKTOP/SAND BLACKTOP/SAND BLACKTOP/SAND *** TOTAL FOR WM. MUELLER & SONS, 21011 MUNITECH, INC. JULY WATER MAINT JULY SEIt.JER t1AINT *** TOTAL FOR MUNITECH. INC. 21012 POTTS. KENNETH N. j'1PiY PROSECUTIOi'.jS Po-" PARKS & 41l.43 WATER DE 193.70 STREETS 431.99 1,037..12 WATER DE 4.830.00 SEWER DE 2,070.00 6.900.00 PFWF SER 1. ~ .5;:)E~ H 3~5 CITY OF SHORE WOOD CHECK APPROVAL LIST FOR JUNE 23, 1997 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ------------------------ -------- ----------- .21013 SAM'S CLUB GENERAL SUPPLIES GENERAL SUPPLIES *** TOTAL FOR SAM"S CLUB GEN GOVT 65.00 MUN BLDG 132.79 197.79 21014 SHOREWOOD TREE SERVICE LAKE LINDEN DRIVE TREE MAl 186.37 21015 SO LK MTKA PUB SAFETY DEP BOOKING FEE-APRIL JULY SLMPSD BUDGET *** TOTAL FOR SO LK MTKA PUB SAFET POLICE P 110.58 POLICE P 37,471.18 37,581.76 21016 TIME SAVER OFF SITE SEC MEETING MINUTES-PLANNING PLANNING 136.25 MEETING MINUTES-COUNCIL GEN GOVT 120.50 *** TOTAL FOR TIME SAVER OFF SITE 256.75 e21017 TWIN CITY WATER CLINIC 21018 VILLAGE FLOWER SHOPPE WATER TESTING v.JATER DE 20.00 FUNERAL FLOWERS COUNCIL 36.45 MAINT CONTRACT -------- 1,100.00 COPIES FOR PUBLIC HEARIN PLANNING 2.25 RUBBER NOTARY STAMP GEN GOVT 21.31 21019 TOTAL REGISTER SYSTEMS 21020 MINNEWASHTA ELEMENTARY 21021 SCHWAAB, INC ***TOTAL CHECKS FOR APPROVAL 129.679.19 ***TOTAL CHECK APPROVAL LIST 236,606.18 e Page 4 . 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