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012296 CC Reg AgP -~ ... ~ c:n,'y COUJl'CJ:L RBGt1'LAR IIBETJ::RG cJ:n 01' SHORBWOOD MOBDAY, JAWARY 22, 1996 5755 COt1:R'1'RY CL'0'9 ROAD COUNCJ:L CHAMBBRS 7:30 P.M. The Council will convene in Executive Session from 7:00 to 7:30 p.m. to discuss on-going litigation. No action will be taken. AGE:RDA 1 . CORVBD CJ:TY COUJl'CJ:L MEETJ::RG A. Roll Call Stover Benson Malam McCarty Mayor Bean B. Review Agenda 2 . APPROVAL OJ" MJ:R'UTES City Council Executive Session, Regular and Work Session Meeting Minutes January 8, 1996 (Att.-#2 Minutes) 3 . CO:RSBRT AGBRDA - Motion 1:0 approve items on Consent Agenda. tc Adopt .esolutions' Therein: A. A Motion to Reschedule the February 22, 1996 Council Meeting to February 20, 1996 at 7:45 p.m. B. A Motion to Reset a Public Hearing Date to Consider Vacation of Drainage and Utility Easement in Boulder Ridge C. A Motion to Adopt a Resolution Approving 1996 Licenses (Att.-#3C Proposed Resolution) D. A Motion to Approve the Annual Half-Marathon Easy Race to Traverse the City - Sunday, May 5, 1996 (Att.-#3D Letter of Request) . E. A Motion to Approve the City Administrator's Employment Agreement (Att.-#3E Proposed Agreement) F. A Motion to Adopt a Resolution Authorizing Step Increase on Anniversary Date Upon Continued Excellent Review (Att.-#3F Proposed Resolution) G. A Motion to Adopt a Resolution of Merit (Att.-#3G Proposed Resolution) - a ~ CJ:TY COUHCJ:L AGBRDA - JAlfUARY 22, 1996 PAGB 2 OJ' 3 H. A Motion to Adopt a Resolution Making an Appointment to the Park Commission (Att.-#3H Proposed Resolution) " . MATTBRS nOM 'I'D PLOOR (pre.entations are l:Lm:Lted to 3 minutes. 1fo Council action will be taken.) 5 . PLAIDI'J:HG - aeport by Representative A. A Motion to Adopt a Resolution Approving a Setback Variance for Karla Peterson (Att.-#5A Proposed Resolution) Applicant: Karla Peterson Location: 21095 Forest Drive B. A Motion to Adopt a Resolution Approving the Concept Plan for Water's Edge P.U.D. (Att.-#5B Proposed Resolution) C. A Motion to Adopt a Resolution Approving a Final Plat - Zachary Woods (Att.-#5C Proposed Resolution) Applicant: Brent Sinn Location: 6035 Galpin Lake Road D. Consideration of a Proposed Amendment to the Season's Declaration of Covenants (Att.-#5D Planner's Memorandum) 6 . COHSJ:DBRATJ:OH OJ' A MOTJ:OH TO ADOPT A RBSOLftJ:OR IIAltJ:HG CIlAHGBS TO PBRSOHJl1BL POLJ:CY WITH RBGAItJ) '1'0 SBVBRAHCB PAY (Att.-#6 Proposed Resolution) 7 . COHSJ:DBRATJ:OH OJ' ARCBJ:'J.'BCTURAL tJPDATB AND COHTRACT J'OR SBRVJ:CBS J'OR SOU'1'BSBORB SDJ:OR COMIIUNXTY CBHTBR (Attn.-#7 Engineer's Memorandum) 8 . COHSJ:DBRATJ:OH OJ' APPROVAL OJ' BIDS J'OR WA'1'1Ul '1'01I'BR AHJ) AWAIU) COH'l'1'tACT (Att.-#8 Engineer's Memorandum and Bid Tabulation) 9 . COHSJ:DBRATJ:OH OJ' A MOTIOH TO ADOPT A RBSOLftJ:OH MAKJ:HG AN APPOJ:HTMBNT TO PILL TBB VAC.U1CY OH TD SHOWIIOBJ:LB TASX J'ORCB (Att. -#9 Proposed Resolution) 10. CAPJ:TAL J:HPROWaNT PROGRAM 1996-2000 A. A Motion to Approve the 1996-2000 Capital Improvement Plan (Att.-#10A Proposed Plan) B. A Motion to Adopt a Resolution Approving the 1996 Capital Budget (Att.-#10B Proposed Resolution) , .. . CJ:TY COOHCJ:L AGBHDA - JANUARY 22, 1996 PAGE 3 01' 3 11. ADMJ:NJ:STRATOR & STAPP REPORTS A. Report on 1995 Objectives (Att.-#llA Status Report) B. Review of Mission Statement and City Values C. Report on Dry Hydrants on Islands D. Report on Goose Control Meeting (Att.-#llDStaff Report) E. Discussion on Hwy 7/Water Street Upgrade (Att.- #11E1 Letter from Excelsior; #11E2 Planner's Memorandum) F. Engineer's Report Regarding Water Assessment Charge 12. NAYOR & CJ:TY COOHCJ:L REPORTS 13. ADJOURN SUBJECT TO APPROVAL 01' CLAJ:KS (At t . - # 13 MAYOR Robert Bean COUNCIL Kristi Stover Bruce Benson Jennifer McCarty Doug.Malam CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331.8927 · (612)474.3236 EXECUTIVE SUMMARY SHOREWOOD CITY COUNCIL MEETING ~ONDAy,JANUARY22,1996 ~ V .' .. The Council will meet at 6:30 p.m. to interview the two applicants for the Park Commission vacancy. Ken Dallman will be at 6:30 p.m. and Kerry Mullen will be at 6:40 p.m. The Council will then convene in Executive Session at 7:00 p.m. with Tim Keane to discuss on-going litigation. Allenda Item #3A: Because a majority of Council members will be out of town the week of February 26, the motion reschedules the February 26 Council meeting to February 20, 1996 at 7:45 p.m. . .,' ..' , .. . -j." :- . Allenda Item #3H: This resolution makes an appointment to the Park Commission and designates the Chair and Vice Chair. Agenda Item #SA: Karla Peterson is requesting a setback variance for a covered rampway for wheelchair access leading from a nonconforming detached garage to the existing house. The Planning Commission voted unanimously to recommend approval of the variance subject to certain landscaping requirements. Adoption of the resolution requires a four-fifths vote. A Residential Community on Lake Minnetonka's South Shore Executive Summary - City Council Meeting January 22, 1996 Page 2 A~enda Item #5B: . Bill Blegin proposes to divide his property at 20295 Manor Road into four lots as a PUD. In exchange for flexibility on lot sizes (the lots average 40,000 square feet) staff as recommended enhanced setbacks from the pond (Footprint Lake) adjoining the property. The City Council voted unanimously to approve the Concept Plan at the 8 January meeting. A fIndings of fact has been prepared for adoption. The resolution will be distributed at the meeting Monday night. A~enda Item #5C: This resolution approves the revised final plat for Brent Sinn' s three~lot division known as Zachary Woods. The resolution includes declarations of covenants, conditions and restrictions containing the conditions imposed as part of the preliminary plat approval. Approval requires a simple majority vote. A~enda Item #5D: Pete Boyer has again requested that the age restriction for the Seasons senior housing project be lowered. Problems with determining how many services are adequate to comply with the Federal Fair Housing Act appear to have been resolved by changes to the Act which provide for a self-certification process. Staff recommends that if the restriction is to be lowered, the City should be included in the notification and publication process. Boyer has . provided information documenting what and how services will be provided. Staff will discuss some minor recommended revisions to the proposed amendment to the declaration of covenants at the meeting on Monday. A~enda Item #6: This resolution changes the personnel policy bringing all employees in line with Public Works employees regarding the severance pay policy. A~enda Item #7: This agreement assures us that the architects will continue on with the necessary work for the Senior Community Center so there are not delays in the bidding process. A~enda Item #8: Enclosed in the packet is a resolution approving the award of the bid of the water tower to Chicago Bridge and Iron for the amount of $855,614. It is very important that this action be taken this evening to meet the completion date. A~enda Item #9: Because of the resignation for personal reasons of Troy Stottler from the Snowmobile Task Force, a resolution making a new appointment is necessary. . A~enda Item #lOA: The Planning Commission has unanimously recommended the Capital Improvement Program to the City Council. That should be done by motion. A~enda Item #lOB: This resolution adopts the 1996 projects as the Capital Improvement Budget. A~enda Item #IIA: Enclosed is the fmal report on objectives established in 1995. A~enda Item #11B: Each year in January the City Council publicly reviews the City's Mission Statement and City Values. A~enda Item #11C: The City Engineer will give an update on the dry hydrants on the Islands. A~enda Item #11D: Enclosed in the packet is a report on goose control meetings. Staff will be asking the Council if you are interested in working with other Lake Minnetonka area communities in a coordinated program. . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD MONDA Y, JANUARY 8, 1995 COUNCIL CHAMBERS EXECUTIVE SESSION 7:00 PM MINUTES EX:ECUTIVE SESSION 1. Mayor Bean opened the meeting at 7:00 p.m. Present: Mayor Bean; Councilmembers Stover. McCarty and Malam Absent: Councilmember Benson The Council discussed the Administrator's performance in Executive Session. The City Administrator's Employment Agreement will be brought to the January 22 meeting for Council consideration. 2. ADJOURN There being no further business the meeting was adjourned at 7:30 p.m. RESPECTFULLY SUBMITTED. James C. Hurm, City Administrator ATTEST: ROBERT B. BEAN, MAYOR JAMES C. HURM, CITY ADMINISTRATOR #~ ... f CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDA Y, JANUARY 8, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES CONVENE CITY COUNCIL MEETING DRAFT 1. Mayor Bean called the meeting to order at 7:35 p.m. A. Roll Call Present: Mayor Bean; Councilmembers Malam, McCarty and Stover, City Engineer Brown, City Attorney Keane, Finance Director Rolek. and Planning Director Nielsen. Absent: Councilmember Benson and Administrator Hurm. . A. City Council Work Session Meeting Minutes - December 4, 1995 McCarty moved, Malam seconded to approve the City Council Work Session Meeting Minutes of. December 4, 1995. as presented. Motion passed 3 ayes I 1 abstention (Councilmember Stover abstained as she was not present at the December 4, 1995 meeting). B. City Council Executive Session and Regular Meeting Minutes - December 11, 1995 . McCarty moved, Stover seconded to approve the City Council Regular Meeting Minutes of December 11, 1995 as amended on Page 3, Paragraph 3, Line 2 replace "Brett" with "Brent"; on Page 4, Paragraph 1, Line 3 replace "is where the water goes after and the quality" with "of where the water goes from this property and the quality thereof will be reviewed in the development stage"; Page 9, Paragraph 6, Line 6 remove "have been out"; and Page 9, Paragraph 13, Line 1 and Paragraph 14, Line 2, insert "Excelsior" before "Councilmember". Motion passed 3 ayes I 1. abstention (Councilmember Malam abstained as he was not present at the December 11, 1995 meeting). Stover moved, McCarty seconded to approve the Executive Session Meeting Minutes of December 11, 1995 as presented. Motion passed 3 ayes I 1 abstention (Councilmember Malam abstained as he was not present at the December 11, 1995 meeting). t . ~ REGULAR CITY COUNCIL MINUTES January 8, 1996 - PAGE 2 3. CONSIDERATION OF A MOTION ADOPTING RESOLUTIONS MAKING APPOINTMENTS WITHIN THE CITY OF SHOREWOOD FOR THE YEAR 1996 A. A Resolution Making Appointments for 1996 Stover moved, McCarty seconded to adopt RESOLUTION NO. 96-01~ "A Resolution Making Appointments to Certain Omces and Positions Within the City of Shorewood for the Year 1996", acknowledging that one representative still needs to be appointed to the Suburban Alliance. Motion passed 4/0. B. A Resolution Making Appointments to Various Commissions to Begin in 1996 McCarty moved, Stover seconded to adopt RESOLUTION NO. 96-02. "A Resolution Making Commission Appointments", acknowledging that the position of Chairperson and Vice Chairperson will be completed following the first meeting of the Park Commission and the vacancy on the Park . Commission will be filled as soon as possible. Motion passed 4/0. 4. CONSENT AGENDA Mayor Bean read the Consent Agenda for January 8. 1996. McCarty moved, Malam seconded to approve the Motions on the Consent Agenda and to adopt the Resolutions therein: A. RESOLUTION NO. 96-03~ "A Resolution Approving a Preliminary Plat for Zachary Woods." Applicant: Brent Sinn. Location:' 6035 Galpin Lake Road. B. Motion to Approve The Hiring of Sue Lattemer, Full Time Position at the Liquor Store. Motion Approving Extension of Recording Secretarial Service Agreement. D. RESOLUTION NO. 96-04. "A Resolution Accepting Streets, Sanitary Sewer, Storm Sewer, and Watermain in the Plat of Brynmawr Place." C. . E. Motion to Extend the Deadline for Filing the Final Plat of Smithtown Meadows. F. RESOLUTION NO. 96-05~ "A Resolution Approving the 1996 Licenses for Refuse Collectors." G. :Q.ESOLUnON NO. 96-06~ "A Resolution Approving the 1996 Licenses for Tree Trimmers. Motion passed 4/0. 5. MATTERS FROM THE FLOOR - None. . . REGULAR CITY COUNCIL MINUTES January 8, 1996 . PAGE 3 6. PLANNING. Report by Representative Commissioner Pisula reviewed the actions taken and recommendations made by the Commission at its January 2 meeting (detailed in the minutes of that meeting). B. Consideration of a Concept Plan - Water's Edge Planned Unit Development Applicant: Bill Blegen. Location: 20295 ManorRoad. Nielsen reported Mr. Blegen owns approximately six acres of property at 20295 Manor Road. including 1.86 acres of designated wetland area. He is proposing to divide the property into four single family residential lots by utilization of the planned unit development process. The planned unit development process was proposed and since recommended by staff and the Planning Commission. to aP .'V flexibility in lot size while maintaining a density of one unit per 40,000 square feet c,- ..stent with the R-IA zoning district. The applicant is proposing to split the property into three lots initially and requests to later divide the larger parcel into two lots, remove the existing home, rebuild, and build a new home on the fourth lot. The Planning Commission. in reviewing the planned unit development approach, felt by minimizing the street requirements by use of a "half-bubble" cul-de-sac and allowing flexible lot sizes, the developer could preserve the sensitive parts of the sites including the rugged terrain at the south edge of the property and the steep slopes along Footprint Lake. An additional benefit of the plan is the applicant has agreed to swap land with the property owner to the north. The house on that parcel is too close to the south lot line. The swap will bring the house into compliance with the side yard setback requirements and also allow the applicant to dedicate 20 feet of right-of-way for Vine Street to the City. Nielsen indicated staff is recommending approval of the planned unit development subject to four stated conditions. The Planning Commission agreed to amend Condition 3 slightly by adding "At such time as lot 4 is developed the City will consider access to Manor Road based on a specific site plan review". Kevin Norby, Landscape Architect, stated Mr. and Mrs. Blegen will continue to live at their homesite and subdivide only three parcels. The homesite parcel may be divided again at a later date to form another homesite. He noted the proposal tries to identify homesites in areas already void of trees or significant vegetation. The home on Lot 1 will sit on a hillside area which is void of trees and will have driveway access off Vine Street. Lot 2 and 3 will share a driveway from the new cul-de-sac. The home on Lot 2 will be located in an area where there are no trees and minimal site disturbance will be required to install the driveway. The future homesite on Lot 3 will be located on top of the existing homesite and the homesite on Lot 4 will be located on top of the existing driveway. Mayor Bean questioned concerns which had been raised about the preservation of Footprint Lake and the water quality and potential effects to the water level resulting from run off. Nielsen explained there has been a concern with the level of Footprint Lake as it has risen since a past development was completed. The City is currently monitoring this. Most of the run-off in this project will drain to the inside to the north and east rather than to Footprint Lake. The ultimate drainage and grading plan for this project will be reviewed as part of the development stage plan. The City Engineer has reviewed the preliminary plan and is comfortable with the drainage on the site. The planned unit development approach is the best means to preserve the existing trees and drainage on the site. Mayor Bean noted a letter which had been received by the DNR stating they do not object to the concept plan. REGULAR CITY COUNCIL MINUTES January 8, 1996 . PAGE 4 Councilmember McCarty noted the reason she had suggested this item be continued at the previous meeting was to allow time for her to visit the site. She stated she has since visited the site and feels this is a good plan. She was glad to see the developer striving to utilize the existing driveway and open areas. . Mayor Bean asked if any more public comment had been received. Nielsen reported he had met with the neighbors immediately to the east of the property and they seem to. feel comfortable with the plan. Kevin Norby stated he had spoken with Angela Topeff and also the McDaniels and they both appear comfortable with the project. McCarty moved, Stover seconded to direct staff to prepare findings of fact approving a concept plan for Water's Edge planned unit development for Bill Blegen, 20295 Manor Road subject to staff recommendations. Motion passed 4/0. C. Consideration of a Proposed Amendment to the Seasons Declaration of Covenants Nielsen reported last year Mr. Boyer requested that the age restriction for Seasons senior . housing project be lowered. The City requested Mr. Boyer show that the services he proposes to provide were consistent with the Federal Fair Housing Act. H.U.D. has recently clarified its senior housing provisions by creating a self-certification process. The housing project is asked to certify that various services are provided to residents and publish policies and procedures to implement the certified services. Mr. Boyer has now submitted the self -certification form and required documents. City Attorney and staff suggest it is not the City's intention to pin down a specific set of services and when the development is completed and the Homeowners Association takes over, certain services may change. Due to this, staff is suggesting the proposed amendment include the City of Shorewood on its list for publication. Staff is recommending the approval. of the amendment to lower the age restriction. Keane noted the concern staff expressed with the previous request before the City Council was the issue of compliance with the Federal Fair Housing Act and verification that the proposed services satisfied the intent of the Act. H.U.D. has recently developed criteria to clarify what qualifies as senior housing. He stated he has reviewed the proposed self- . certification and amendment to the Declaration of Covenants and they appear to be in order. Peter Boyer stated he was thankful H.U.D. had clarified this issue. He felt the self- certification form was a great way for the City and the Homeowners Association to know how to comply with the law. He has spoken with the residents in the development and they are unanimously in favor of changing the age restriction from 62 years .of age to 55 years of age. The self -certification form contains choices of services. When the residents develop a Homeowners Association, they will be able to make the choices among themselves and keep within the intent of the law. An age restriction of 55 years will allow more couples of different ages to move into the development. Mayor Bean asked what services were provided by the Association. Mr. Boyer described a ring binder which is given to residents. Services are explained under categories. The directory is updated yearly and those expenses are funded by Association dues. He noted the directory includes a list of persons who could provide services to the residents. . REGULAR CITY COUNCIL MINUTES January 8, 1996 - PAGE 5 Mayor Bean asked if the persons on the list were screened and if the costs of these services are borne by maintenance dues. Mr. Boyer stated he personally knew the people named on the list. In the future, it will be the Homeowner's Association who determines who will be on the list. He noted snow shoveling, salt and sand were funded by the Association. Additional services were not Mayor Bean questioned the accessibility of the bus stop on Highway 7 referred to under available transportation. Mr. Boyer agreed it was difficult to walk to the bus stop and noted he would like to resolve this but it is a topic that has to be negotiated with the Highway Department. Councilmember Stover stated she also was uncomfortable with the implication that there was useful transportation when there is none. She suggested a sign up. board for transportation be initiated. Mr. Boyer stated people in the development do ride the bus. The development is too small to institute a sign up board. He noted the requirements ofH.U.D. state the developer does not have to provide transportation but merely show that it is available. Mayor Bean stated concern with the whole issue of dropping the age restriction from 62 years to 55 years. The Federal Housing Act has determined that in order to reduce the age restriction, it must be demonstrated that services are rendered which are specifically designed to meet the physical and social needs of older persons. Mayor Bean stated he felt the services demonstrated at the Seasons were basically those available at any townhouse development. He felt there were no additional services offered which were targeted directly for seniors. Mr. Boyer noted the level of snow removal was higher in this development... He stated the residents in this develop did not want the additional level of services and they did not want the additional associated costs of these services. Mr. Boyer stated he has tried to provide a development which would meet the desires of the seniors in the area. The seniors had expressed a desire to have housing like their own homes with the addition of security and support. . Councilmember Stover stated the Shorewood ordinance was written with the intention to provide affordable senior housing with additional assistance to persons 62 years and over. That is why the City allowed the developer incentives to do the project, such as lowering the density requirements and park dedication fees, etc. She suggested the ordinance be re- examined by the Planning Commission to possibly redefme the ordinance to accomplish this goal. Councilmember Malam stated that Mr. Boyer had met the required criteria of H.U.D. to reduce the age restriction for 62 years to 55 years. He agreed with Councilmember Stover that the ordinance should be revisited. Councilmember McCarty stated she also felt Mr. Boyer had met the requirements but was irritated at the device H.U.D. was utilizing for self-certification. . Malam moved, Mayor Bean seconded to approve the amendment . to the Declaration of Covenants, Conditions and Restrictions of (CIC No. 700) the Seasons. REGULAR CITY COUNCIL MINUTES January 8, 1996 - PAGE 6 Councilmember Stover asked the City Attorney if he was comfortable with the amendment. City Attorney Keane noted the amendment needed to include the City of Shorewood as a party in the publication process. City Council will re-examine the amendment at the January 22, 1996 meeting. Voting on the motion: Motion passed 4/0. Stover moved, McCarty seconded to refer the ordinance regarding Senior Housing to the Planning Commission for review and recommendation defining services to be provided to the age group of 55 to 62 years and general City incentives which will be allowed relative to affordable housing issues. Motion passed 4/0. D. Consideration to Set a Public Hearing Date to Consider Vacation of Drainage and Utility Easement in Boulder Ridge. Mayor Bean moved, McCarty seconded to set the public hearing to consider vacation of drainage and utility easement in Boulder Ridge, 26550 and 26600 Noble Road for February 26, 1996. Motion passed 4/0. Mayor Bean recessed the meeting at 9:25 p.m. and reconvened at 9:34 p.m. . 7. CONSIDERATION OF STREET LIGHTING REQUEST - BRYNMA WR PLACE City Engineer Brown reported City Council had directed staff to prepare an analysis of the existing light flXtures at the intersection of Howard's Point Road and Brynmawr Place and on the island in the middle of the cul-de-sac on Brynmawr Place. Brown reported the light level does fade quickly beyond the right-of-way line. Residents' concerns appear to stem more from being able to see the light source and the glare versus an impact byactua1light levels. Brown reported NSP has stated the best option would be to retrofit the lights with a different type of globe fixture which will effectively direct the light down to the pavement. Staff is recommending the Brynmawr fixtures be replaced with the same fixtures used in the Trillium Bay project. Brown reported staff has performed an analysis and the proposed light flXtures will have similar levels of downward light as the existing structures but light levels and glare are reduced from the side view. NSP has stated they could retrofit the . flXtures at a cost of $100.00 per fixture plus the cost of labor. . Mayor Bean asked if there was a fixture available which would eliminate the vertica1light completely. Brown noted there is one type called the "Chinese Lantern". This fixture however would cost $600.00 per fixture to retrofit. By including a block out shield the vertical light could be eliminated but it would reduce the downward light also. Brown reported staff had received a call from the resident on Brynmawr Place and Howard's Point Road stating he did not want the light located there at all. Councilmember McCarty suggested using only one light flXture. Nielsen stated that practice was quite typical and would be adequate and produce less light. Mayor Bean asked what type of lighting was allowed on residents' lots. Nielsen stated the City Code limited the amount of light cast off to .15 light candles at the property line and also required the light be hooded so the source is not visible from adjoining properties. Karen Blackstone, 5725 Kathleen Court, stated she was not in favor of the suggested fixtures as there would still be light. She suggested signs be installed to notify motorists of . . REGULAR CITY COUNCIL MINUTES January 8, 1996 . PAGE 7 the dead-end. She stated, when the project was originally proposed, she had asked the developer if there would be lighting and he had advised her there would be none. Scott Pederson, 5725 Kathleen Court, stated the developer gave them assurance that there was no plan for lighting in the development. That is why Mr. Pederson had agreed to his plan. He assumed the developer's word was good. Ms. Blackstone stated she had called the Minnesota Department of Transportation and there was no information available as to the amount of accidents on streets which were not lighted. She also stated she had spoke with Police Chief Young and he stated there had been no accidents on Woodside Road which has a 90 degree curve and no lighting. Dan Herbes, Pemtom Land Company, stated he had reviewed his notes from the neighborhood meetings, public hearings, Planning Commission and City Council meetings and there had been no discussion in regard to a lighting plan for this development. He stated there is a large consumer demand for this type of lighting and it is a standard procedure in all new developments. He stated he had gone out of his way to install an expensive "old world" type, unique light in this development. In the Trillium Bay project, the City trails and streets and private trails are being lit. The lights in the Trillium Bay project light up the streets and there is little light at the edge of the right-of-way. He felt a good compromise would be to replace the fIxtures in the Brynmawr project with the type of fIxture used in the Trillium Bay project and have NSP install a reduced bulb. Councilmember McCarty stated she had visited the Trillium Bay project and the light did shine a small pool of light and did not appear to illuminate into the homes. Greg Shepherd, 27705 Brynmawr Place, stated he liked the compromise and wanted the area to be lit. He noted there are a lot of school age children in the area. There also are instances of trash being dumped off in the area. Mayor Bean asked for the specifIc defInition of the ordinance. Nielsen noted the current policy of the City in regard to street lights is that they are intended for traffic safety only, not for security purposes. Lights are allowed in areas defmed as a potential place for traffic problems such as intersections, end of cul-de-sacs, etc. Councilmember Stover asked if the intersection and cul-de-sac could be marked with a sign. Brown stated he saw the merit of a light at the intersection but felt that the cul--de-sac could be marked with a sign. Todd Simning, 27865 Brynmawr Place, asked if the light does in fact shine downward and only lights up the cul-de-sac, why neighbors 300 feet away, with 150 feet of 20 foot high trees, objecting. Mayor Bean explained there is no illumination in tenns of their area being lit but they can see a fairly bright light source from their homes. Mr. Simning stated he didn't want to be an eyesore to the neighbors. He stated he was willing to compromise and reduce the size of the light. Jim Stringini, 27780 Brynmawr Place, noted that at the last meeting, Nielsen stated the lighting met the criteria of the City of Shorewood. He stated the neighbors have come to compromise and try to work this issue out but it appears-the City Council does not feel the area should be lit. . . REGULAR CITY COUNCIL MINUTES January 8, 1996 - PAGE 8 Councilmember McCarty stated a compromise had to be reached. The Council only wanted to come up with the best possible solution. Mary Knuth, 27665 Brynmawr Place, stated she had three children, two of which had to walk to and from the school bus in the dark. She stated she liked the street without light but given the situation and the danger of slippery ice on the road, lighting makes sense. She felt the lighting could be aesthetic without being obtrusive. She felt any compromise would be a good situation: Richard Gay, 5695 Howard's Point Road, suggested installing low wattage landscape lighting. This would light up the intersection without being obtrusive. He also felt this would be appropriate for the cul-de-sac. Mr. Herbes stated he did not feel this would be appropriate due to the large evergreens on the cul-de-sac island. He stated a snowdrift could hide the light or it could easily be kicked out. McCarty moved, Malam seconded to authorize the street lights at the intersection of Brynmawr Place and Howard's Point Road and also on the island in the middle of the cul-de-sac to be retrofitted with the lowest . wattage bulb possible and the same fixture as used in the Trillium Bay project and one f"1xture rather than two be used at the end of the cul-de-sac. Councilmember Stover suggested the use of a sign to mark the dead end and lighting only the intersection. She stated she could not see the benefit of a light at the end of the cul-de- sac. Brown noted the associated cost of retrofitting would be the responsibility of the Association. The City Council would only be authorizing the light to be turned on. Rick Penn, suggested trying the proposed compromise for three months and if the residents on Kathleen Court feel that strongly, then the lights could be shut off. Ms. Blackstone agreed to this. She stated however, there would still be lights and she would still have to look at them. She compared her situation of sitting in the living room and looking out a orange sodium lights to installing these lights in the backyards of the .. residents on Brynmawr Place. Mr. Pederson stated there were more residents present from Brynmawr Place than from Kathleen Court. He noted the Boulder Bridge development was a new development and they had decided not to have lights but to keep with the rural feel. He asked what the policy had been in the past for erecting street signs or dead end signs. Nielsen noted there was no set criteria. At the time of plat it is determined what signs should or could be installed. Mayor Bean entered a letter into record which was received from Ed and Judy Alexander, 5735 Kathleen Court, stating their objection to the street lights. Mayor Bean suggested the trial period for the lighting be six months. McCarty amended her motion to include that the situation be evaluated in six months. Malam concurred. Motion passed 3 ayes I 1 naye (Council member Stover voted naye). REGULAR CITY COUNCIL MINUTES January 8, 1996 . PAGE 9 I LMCD REPORT BY REPRESENTATIVE BOB RAStOP I I Mr. Bob Rascop reported on goose control efforts, the phosphorous ~evels in the lake and milfoil issues. He reported an informational meeting on the pho~phorous issue was scheduled on January 17, 1996 at 3:00 p.m. Councilmember McCafty stated she would attend. Mr. Rascop reported a study has detennined there are no *bra mussel in Lake Minnetonka. I 9. CONSID~RATION OF ACCEPTANCE OF LEdR INDICATING INTENT TO RETIRE ..1 Stover moved, McCarty seconded to accept a letter in1icating intent to retire from Donald E. Zdrazil. Motion passed 4/0. There was Council consensus to direct City Clerk to schedule an appropriate send off and confirm when Mr. Zdrazil would be available. 8. . 10. ADMINISTRATOR AND STAFF REPORTS Brown reported his attendance at a meeting with the City of Chanhassen to discuss the issue of eurasian milfoil being discovered in Christmas Lake. The DNR plans a chenrical application to the lake in the Spring of 1996. Keane reported he had received that detennination from Hennepin County District Court in regard to the Johnson condemnation matter. The Commission has directed an award be made of $2,000.00 for easement and $3,000.00 for damages for a total award of $5,000.00. The award is subject to appeal up to 40 days from the date filed of December 26, 1995. He suggested this item be discussed in Executive Session on January 22, 1996 at 7:00 p.m. A. Status Report on Southshore Senior Community Center Mayor Bean noted he did not have any further update on the Southshore Senior Community Center. . 11. MAYOR AND CITY COUNCIL REPORTS A. Liquor Committee Report Councilmember Malam reported the liquor stores at Tonka Bay and the Shorewood Shopping Center were doing well. The store at Old Market is not doing as well. There has been discussion of a cooperative marketing effort between all tenants in the shopping mall. Councilmember Malam thanked the fIrefighters for their outstanding help recently at the liquor store when the sprinkler system broke. B. Discuss Meeting Schedule for January, February and March Nielsen noted this item would be postponed due to City Administrator Hurm's absence. C. Discuss Park Commission Vacancy There was Council consensus to re-publish this vacancy. REGULAR CITY COUNCIL MINUTES January 8, 1996 . PAGE 10 12. ADJOURNMENT TO WORK SESSION FORMAT SUBJECT TO APPROVAL OF CLAIMS Malam moved, McCarty seconded to adjourn the City Council meeting at . 11:12 p.m., subject to approval of claims. Motion passed 4/0. RESPECTFULLY SUBMITTED. Lorri L. Kopischke, Recording Secretary TimeSaver Off Site Secretarial ATTEST: ROBERT B. BEAN, MAYOR JAMES C. HURM, CITY ADMINISTRATOR . . . . CITY OF SHOREWOOD WORK SESSION MONDA Y, JANUARY 8, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 11:13 P.M. MINUTES 1. CONVENE WORK SESSION MEETING Mayor Bean called the meeting to order at 11: 13 p.m. A. Roll Call Present: Mayor Bean; Councilmembers Malam, McCarty and Stover; Planning Director Nielsen, Finance Director AI Rolek, and City Engineer Brown. 2. REVIEW 1996-2000 CAPITAL IMPROVE:MENT PLAN AND 20 YEAR WATER PLAN There was limited discussion on this item due to the late hour. This item will be discussed at the joint work session with the Planning Commission on Tuesday, January 16, 1996. 3. ADJOURNMENT Malam moved, McCarty seconded to adjourn the Work Session meeting at 11:19 p.m. Motion passed 4/0. RESPECTFULL Y SUBJ\tIITTED, Lorri L. Kopishcke Recording Secretary TimeSaver Off Site Secretarial ATTEST: ROBERT B. BEAN, MAYOR JAMES C. HURJ\tI, CITY ADMINISTRATOR ~ MEMORANDUM . TO: FROM: DAlE: RE: Fll...E NO.: MAYOR ROOert Bean COUNCIL Krisli Stover Bruce Benson Jennifer McCarty Doug Malam CITY OF SHOREWOOD 5155 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8921 . (612) 474-3236 Mayor and City Council Brad Nielsen 18 January 1996 Reschedule Public Hearing to Vacate Portions of Drainage and Utility Easements Property - 26550 and 26600 Noble Road At the 8 January meeting the City Council set a public hearing to consider vacating a portion of the drainage and utility easements on the two above-referenced properties. Due to the rescheduling or possible cancellation of the 26 February meeting this hearing must be rescheduled. If the meeting is rescheduled to 20 February the hearing can be held then. Otherwise, the hearing can be scheduled for 11 March. Jim Hurm Tim Keane Larry Brown Chuck Dillerud cc: . A Residential Community on Lake Minnetonka's South Shore .3, B, \.."1; f. . . CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION APPROVING 1996 LICENSES WHEREAS, the provides for the annual City; and Shorewood Ci ty Code Section licensing of refuse collectors 507.05 in the WHEREAS, the Shorewood City Code Section 305 provides for the annual licensing of tree trimmers in the City; and WHEREAS, said Sections provide that an applicant shall complete an application and fulfill certain requirements concerning insurance coverage and pay licensing fee; and WHEREAS, the following applicants have satisfactorily completed the appropriate application and fulfilled the requirements for the issuance of a License. NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as follows: That the following Licenses be issued for a term of one year, from January 1, 1996 to December 31, 1996: Permit .. 'l'vDe of License Firm Name Address 96-015 Garbage Hauler Westonka Sanitation P.o. Box 33 Mound, MN 55364 96-016 Tree Trimmer Four Seasons Tree Service 32 10th Ave S, St 213 Hopkins, MN 55343 ADOPTED by the City Council of the City of Shorewood this 22nd day of January, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurrn, City Administrator/Clerk .:;F-3C!.- . . ... &II NOIIIInfSI BANKS -- ..,." Norwest Bank Minnesota, N.A. Wayzata Office 900 East Wayzata Boulevard Wayzata, Minnesota 55391 612/473-8855 January 12, 1996 Mayor Robert Bean City of Shorewood 5755 Country Club Road Shorewood,~ 55331 Subject: Lake Minnetonka Half Marathon Dear Mayor Bean: Our annual Lake Minnetonka Half Marathon between Wayzata and Excelsior has been scheduled for Sunday, May 5, 1996. We will start in Wayzata at 8:30 A.M. and use the same route as in past years. Once again, we will be contributing race proceeds to area community organizations. Please send me any permit applications your ordinances may require. I will complete and return them immediately upon receipt. If you have any questions, please call me at 476-3882. Sincerely, j)jul!1JJ- PaulW.Maahs Vice President PWMIld #3D .. FI'OII: Ch iel R icJc 'loIIng at @I 61Z-114-1177 To: City 01 ShoreMood at @l171-81Z8 e 81-17-96 81:55 1* ~ 881 01 881 SOUTH LAKE :MINNETONKA PUBLIC SAFETY DEPARTMENT 810 Excelsior Boulevard Excelsior. Minnesota 55331 RICHARD A. YOUNG Chief cf PcUce (612) 474.3261 MEMD.llANDI1M YrA FAX ONLY To: Teri Naab From: Rick Young Date: January 17. 1996 SUbject: Lake ninnetonka Half narathon This annual event passes through three of our four cities. We have never had a problem with the event. We do provide Reserve Officers to monitor the event in our area of responsibility. I would recommend approval of any permit they may be requesting. . . S1t'1'i:, SClll1.!I Late MuuultClab Cc:ulIlIailiu cf Azllsict. GNulI'CJcd. Sllo"lI'CJQd aad TCAb gay AGREEMENT This Agreement, made and entered this 22nd day of 1996, by and between the City of Shorewood, a Minnesota Corporation, hereinafter referred to as "City", and James hereinafter referred to as "Hurm". January, Municipal C. Hurm, W:ITNESSETH: WHEREAS, the City desires to continue the employment of Hurm as its City Administrator/Clerk; and WHEREAS, Hurm desires to continue in the employment of the City of Shorewood as its City Administrator/Clerk; and WHEREAS, both parties desire to establish the terms of this continued employment; :IT :IS HEREBY AGREED AS FOLLOWS: . 1. position. The City of Shorewood agrees to continue to employ Hurm as its City Administrator/Clerk through 1995. Hurm agrees to devote his full business time and best efforts to the City, and to engage in no outside business activities without first having notified the Mayor or Acting Mayor or designated substitute in the Mayor's absence. Hurm further agrees to perform the duties of City Administrator/Clerk as set out in the Shorewood City Code. Additionally, it is understood that Hurm may be required to perform such other duties as may be required of him by the City Council from time to time. 2. S~':(. The City agrees to pay Hurm a salary of 5901255 per year beginning January 1, 1996, in equal biweekly installments, and at such rate thereafter as may be fixed by the City Council. The City Council agrees to conduct at least one performance review of Hurm each year. Hurm's salary will be reviewed each year in accordance with the salary review of other City employees and in accordance with the City'S comparable worth plan. . 3. DEFERRED COMPENSATIO~. The City shall execute the necessary documents and file the required forms with the State to allow Hurm to continue enrollment in a deferred compensation plan selected by Hurm and approved by the City Council. The City agrees to contribute an amount equal to the percentage the City would otherwise pay to PERA on behalf of Hurm. 4. VA,CATION. SICK LEAVE AND <Y.!;'HER LEAVE. Hurm shall accrue vacation' during his period of employment at a rate of 15 days per calendar year. Other sick leave and leaves shall be treated as set out in the Employee Relations Handbook. 5. HOLIDAYS. The City will provide to Hurm the same standard holidays as enjoyed by other supervisory employees as set out in the Employee Relations Handbook. #=3E. Page Two - Hurm Agreement 6. INSURANCE. The City will pay a total of $370.00 per month toward hospital, medical, and other insurance coverage of Hurm's choice. 7. DUES AND SUB$CRIPTIONS. The City agrees to budget and pay the professional dues and subscriptions for Hurm which are reasonable and necessary for his continued participation in national, regional, state and local associations and which are desirable for his continued growth and advancement and deemed to be in the best interests of the City. The City agrees to pay for the cost of active membership in the Excelsior Rotary Club (dues and meals) . 8. PROFESSIONAL DEVELOPMENT. The City agrees to budget for and to pay reasonable travel and subsistence expenses fol;' Hurm to attend professional meetings and conventions consistent with his professional development and official duties. Hurm will use good judgment in his outside activities and will not neglect his primary duties to the City. The meetings and conventions Hurm may attend include, but are not limited to, the following: International City Management Association, League of Minnesota Cities and Minnesota City Manager I s Association Conferences. Approval and payment of convention expenses shall be subject to annual budget limitations of the City. . The Ci ty also agrees to budget for and to pay reasonable travel and subsistence expenses for Hurm to participate in courses or seminars that are necessary for his professional growth and which are deemed by the Council to be in the best interests of the City. . 9. TERMINATION AND SEVERANCE PAY. The City may terminate Hurm at any time, with or without cause. In the event that Hurm is terminated by the City Council during such time that Hurm is willing and able to perform the duties of City Administrator/Clerk, then in that event, the Ci ty agrees to pay Hurm as severance pay a lump sum cash payment equal to three months aggregate salary plus one additional week's salary for each full year of service on the date of termination. All such severance pay shall be without a matching deferred compensation . payment. In addition to said severance pay, Hurm shall be paid for any unused vacation. No compensation shall be given Hurm for any unused sick leave. However, in the event Hurm is terminated because of his conviction for a felony or for any illegal act involving personal gain to himself, then the City shall have no obligation to pay Hurm the severance payor the unused vacation pay provided for in this paragraph. In the event Hurm voluntarily resigns his position with the City, Hurm agrees to give the City 30 calendar days advance notice. In such event no severance pay shall be paid to Hurm, . however, Hurm shall be paid for any unused vacation pay and sick leave at the same rate allowed other supervisory employees with similar longevity. 10. GENERAL reasonable expenses incurred by Hurm. reasonable expenses, EXPENSES. The City recognizes of a non-personal and job affiliated The City agrees to reimburse or subject to prior Council approval. that certain nature will be to pay said Page Three - Hurm Agreement 11. HOURS OF WORK. It is understood that the position of City Administrator/Clerk requires attendance at evening meetings and occasionally at weekend meetings. It is understood by Hurm that additional compensation and compensatory time shall not be paid by the City for any such additional expenditures of time, except that Hurm may absent himself from the office to a reasonable extent in consideration of the extraordinary expenditures of time for evening and weekend meetings held outside of normal working hours. 12 . AUTOMOBILE. Hurm shall use his own automobile for City business and the City shall reimburse Hurm for the business use of his personal automobile on a per mile basis and at a rate equal to the rate used for reimbursing all City employees for business use of a personal automobile. . 13. MERIT PAY. In consideration for past accomplishments, the City agrees to a merit paYment in the amount of $700.00 to be paid Hurm by February 1, 1996. 14. GENERAL CONDITIONS OF EMPLOYMENT. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the City Council to terminate the services of Hurm at any time, for any reason, subject only to the provisions of this Agreement. Furthermore, nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Hurm to resign at any time from his position with the City, subject only to the provisions of this Agreement. 15. Agreement remainder severable effect. If any provision, or any portion thereof, contained in this is held to be unconstitutional, invalid or unenforceable, the of this Agreement or a portion thereof, shall be deemed and shall not be affected and shall remain in full force and . IN WITNESS WHEREOF, the parties hereto have caused presents to be executed on the day and year first above written. these CITY OF SHOREWOOD ATTEST: By: Robert B. Bean, Mayor James C~ Hurm, Employee . . CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION COMMENDING PUBLIC WORKS EMPLOYEE JEFFREY JENSEN AND AUTHORIZING ACCELERATED PAY STEP INCREASES WHEREAS, Public Works Director Don Zdrazil has given an excellent perfonnance appraisal for Public Works employee Jeffrey Jensen; and WHEREAS, it is recommended that Mr. Jensen's performance merits an accelerated increase in the City Wage Chart. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that as a result of Jeffrey Jensen's exemplary job performance, the City Council hereby authorizes Mr. Jensen be paid at a Step 4 level in the pay scale chart immediately upon passage of this resolution. BE IT FURTHER RESOLVED, that upon Mr. Jensen's employment anniversary date and upon continuing excellent performance review, he be moved to Step 5 on the salary charge. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 22nd day of January, 1996. Robert B. Bean, Mayor ATTEST: James C. Hunn, City Administrator #3F . . CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION OF MERIT WHEREAS, Don Zdrazil has been the Public Wodes Director for the City of Shorewood since November 25, 1980; and WHEREAS, Don Zdrazil's service to the City over that 15 year period has been exemplary, managing Public Works activities in a cost effective, efficient manner; and WHEREAS, Don Zdrazil has submitted a letter of resignation to the City Council in anticipation of retirement from City service in February 1996. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood hereby regretfully accepts the resignation of Don Zdrazil and in appreciation for his many years of running the Public Works Department in a very cost effective manner, hereby authorizes and directs a merit pay increase for the year 1996 of $20,000 for Don Zdrazil to be paid in full upon his official retirement from the City. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 22nd day of January, 1996. Robert B. Bean, Mayor ArrEST: James C. Hurm, City Administrator 13& ,.,It '__~ . . CITY OF SHOREWOOD RESOLUTION NO. 96-__ A RBSOLUTION MARING AN APPOINTMEHT TO THE PARK COMMISSION WHEREAS, the City of Shorewood has advertised for Shorewood citizens to apply to serve on the Park Commission; and WHEREAS, the City Council has completed a review and selection procedure for appointment to said Commission. NOW, THEREFORE BE IT RESOLVED THAT the City Council of the City of Shorewood hereby makes the following appointment to Commission effective immediately: shall be appointed to a three (3) year term on the Park Commission through 1998. BE IT FURTHER RESOLVED that the City Council hereby makes the following position appointments for the year 1996: Park Commission: Chairperson Roxanne Martin Vice Chairperson Bill Colopoulos ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of January 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator ~3H JAN-19-1996 09:52 NAC 612 595 9837 P. 03/99 CITY OF SHOREWOOD RESOLUTION NO. A RESOLurION GRANTING A SETBACK VARIANCE TO KARLA PETERSON WHEREAS, Karla Peterson (Applicant) is the owner ofrcal property located at 21095 Forest Drive, in the City of Shorewood, County of Hennepin, legally described as: "Lots 3,4,5, and 6, Block 10, Minnetonka Manor, Hennepin County, Minnesota. It WHEREAS. the Applicant has applied to the City for a setback variance to constrUct an enclosed wheelchair ramp; and . WHEREAS. the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 3 DeceJ11ber 1995, which memorandum is on file at City Hall; and . WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on S December 1995, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant's request was considered by the City Council at their regular meeting on 8 January 1996, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City fi~ . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofShorewood as follows: FINDINGS OF FACT . 1. That the house on the property was built prior to current zoning requirements and does not conform to current front yard setbacks for tbe R-ID, Single-family Residential District in which it is located. 2. That the existing detached garage on the property is located entirely within the rear yard setback area. 3. That the property in question contains approximately 31,097 square feet in area and is occupied by numerous mature hardwood trees. 4. That in order to attach the enclosed wheelchair ramp to the existing garage the ramp will encroach 30 teet into the rear yard setback. 5, A\ . . JAN-19-1996 09:53 HAC 612 595 9837 P.04/B9 S. That moving the existing garage would necessitate the removal of additional large trees on the lot. 6. That the Applicant has submitted a landscape plan which buffers the proposed structure from adjoining properties. CON(::LusrONS 1. That the Applicant has satisfied the criteria for the grant of a variance under Section 1201.05 of the Shorewood City Code and has established an undue hardship as defined by Minnesota Statutes Section 462.375, Subd. 6(2). 2. That based upon the foregoing, the City Council hereby grants the Applicant's request for a variance to construct an enclosed wheelchair ramp, the southern 30 feet of which will encroach into the rear yard setback. 3. That the variance is granted subject to the Applicant installing landscaping as shown on the approved landscape plan on :file in the Shor:ewood City Hall. 4. That the City Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCn. OF THE CITY OF SHOREWOOD this 22nd day January 1996. Robert B. Bean, Mayor ATTEST: James C. Hunn, City Administrator/Clerk -2- JAN-19-1996 B9:S3 HAC 612 595 9837 P. BS/09 CITY OF SHOREWOOD RESOLUTION NO. ARESOLUTION APPROVING THE FINAL PLAT OF ZACHARY WOODS WHEREAS, the final plat of Zachary Woods has been submitted in the manner required for the platting ofland under the Shorewood City Code and Chapter 462 of Minnesota Statutes, and all proceedings have been duly had thereunder; and WHEREAS, said plat is consistent with the Shorewood Comprehensive Plan and the regulations and requirements of the laws of the State of Minnesota and the City Code of the City of Shorewood. . NOW, THEREFORE. BE IT RESOLVED, by the City Council of the City of Shorewood: . (1) That the final plat of Zachary Woods is hereby approved. (2) That the approval is specifically conditioned upon the terms and conditions of the Developer's Preliminary Plat Approval contained in Shorewood Resolution No,---, attached hereto and made a part hereof as Attachment 1; and the following: . (a) The Developer must record the Declaration of Covenants, Conditions and Restrictions for Zachary Woods, Hennepin County, Minnesota, attached hereto and made a part hereof as Attachment 2, contemporaneously with the final plat, (b) The Developer must record the Declaration of Covenants, Conditions and Restrictions for Ll;>t 1, Block 1, Zachary Woods, Hennepin County, Minnesota, attached hereto and made a part hereof as Attachment 3, contemporaneously with the final plat. (c) The Developer must record the deed, attached hereto and made a part hereof as Attachment 4, conveying Outlot A to the property owner of22690 Murray Street, contemporaneously with the final plat. (3) That the Mayor and City Clerk are hereby authorized to execute the Certificate of Approval for the plat and the Declarations of Covenants, Conditions and Restrictions on behalf of the City Council. (4) That this final plat shall be filed and recorded within 30 days of'the Developer's receipt of this Resolution. 5.C- . . JAN-19-1996 09:53 NAC 612 S95 9837 P. 06/'09 BE IT F'llRTHER RESOLVED, that the execution of the Certificate upon said plat by the Mayor and City Clerk shall be conclusive, showing a proper compliance therewith by the subdivider and City officials and shall entitle such plat to be placed on record forthwith without :further formality, all in compliance with Minnesota Statutes and the Shorewood City Code. ADOPTED BY TIm CITY COUNCIL of the City ofShorewood this 22nd day of January 1996. Robert B. Bean. Mayor ATTEST: James C. Hurm, City Administrator/Clerk -2- ~~~ FIRS~AMENDMENT TO DECLARATION OF COVENANTS. CONDITIONS AND RESTRICTIONS OF CIC NUMBER 700 THE SEASONS THIS FIRST AMENDMENT is made this Lb'" day of January, 1996 to that certain Declaration of Covenants, Conditions and Restrictions of eIe Number 700 The Seasons, dated May 17, 1994 and filed in the office of the Hennepin County Recorder on June 28, 1994 as Document No. 6306283 (the "Declaration"). The Declaration is amended as follows: . 1. All capitalized terms in this First Amendment shall have the meanings set forth in Article I of the Declaration. 2. follows: ARTICLE XIV, Section 1 of the Declaration is hereby amended to read as "Section 1. Af!e of Residents. The Seasons is for older persons only. All residents must be at least fifty-five (55) years of age. The only exception to this age limitation is that one caregiver can reside in the residence, if and only if a caregiver is medically necessary and not merely incidental to'the living arrangement." . 3. ARTICLE XIV is hereby amended to add the following new Srction 3: "Section 3. Fair Housine- Act Exemption. The Seasons has deter- mined to provide and shall in fact provide significant facilities and services especially designed to meet the physical or social needs of older persons, sufficient to meet the criteria set forth in the federal Fair Housing Act for "housing for older persons" and to meet the requirements for exemption from the Fair Housing Act provisions regarding discrimination based on familial status. The Association shall comply with all requirements to maintain The Seasons as housing for older persons under the Fair Housing Act and rules adopted to implement the Fair Housing Act, including signing and displaying a self-certification notice in every public or common area where housing transactions are conducted which identifies the facilities and services provided, and publishing and adhering to policies and procedures to demonstrate the Association's intent to comply with such requirements. The Association shall distribute copies of all self-certification notices, policies and procedures, and any amendments to these documents, to the City of Shorewood, Minnesota." 5, D, 4. All other provisions of the Declaration shall remain in full force and effect. 5. The undersigned officer of the Association hereby certifies that all of the Owners have agreed to this First Amendment. IN WITNESS WHEREOF, this First Amendment is made to the Declaration effective as of the day and year first above written. . THE SEASONS TOWNHOUSE ASSOCIATION By: ~ /.,/i / , v STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) . The foregoing instrument was acknowledged before me this ~ day of January, 1996, by Peter Boyer, president of The Seasons Townhou e Association on behalf of the Association. ~ SHAWN M. LINDGREN ~L\I NOTARV PUBLIC - MINNESOTA \~....v My CornmUo.l Expires Jan. 31, 2000 VICTORIA STATE BANK, Mortgagee /~J~ 4~/ . . STATE OF MIm.r;SOTA ) ) 58. COUNTY OF HENNEPIN ) The~gOing ~I1)e&t~as acknowle d befj>p me thiJi..L.fz.. day of January, 1996, by :;r ~ -S c: A~d ,the /"~ /~..) 'JI"c4""f of Victoria State Bank, on beh of the bank. ,:' . ~ N /f ~ ... ,.rate,. ~/. ,7.otary Public ,4~":\ SHAWN M. UNDGREN ~.. \. - NOTARY PUBUC. MINNESOTA -.; My Conwnission Expires Jan. 31. 2000 STATE OF MINNESOTA ) ) S8. COUNTY OF HENNEPIN ) CITY OF SHOREWOOD By: Its: The foregoing instrument was acknowledged before me this _ day of January, 1996, by , the of the City of Shorewood, on behalf of the city. This Instrument Drafted By: MESSERLI & KRAMER P A. (MSL) 1800 Fifth Street Tower 150 South Fifth Street Minneapolis, Minnesota 55402 MSL:msl:128 109_1 Notary Public CITY OF SHOREWOOD RESOLUTION NO. 96. A RESOLUTION MAKING CHANGES TO THE PERSONNEL POLICY WITH REGARD TO SEVERANCE PAY WHEREAS, the City Council wishes to amend the severance pay section of the Employee Relationship Policy. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that Section 21, Subdivision 3 of said policy is repealed and replaced with the following: . Regular, full-time employees who leave the municipal service in good standing after giving at least two (2) weeks advance notice shall receive severance pay in accordance with this subdivision. Conditions of severance from municipal employment under which regular employees will be eligible to receive severance pay are as follows: a. Elimination of the employee's job by the City; b. Retirement; c. Mandatory retirement or termination of employment due to health reasons, service-connected injury or illness; or d. Resignation in good standing. . Eligible employees shall receive payment for one-third (113) of unused accumulated sick leave which is in excess of four hundred (400) hours upon severance of employment with the City. Such payment shall be made based on the employee's hourly rate at the time of severance from employment times the number of hours in excess of four hundred (400) hours of unused accumulate sick leave. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 22nd day of January, 1996. Robert B. Bean, Mayor ATIEST: James C. Hurm, City Administrator #fo ( ~, MAYOR Robert Bean COUNCIL Krisli Stover Bruce Benson Jennifer McCarty Doug Malam CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council :::wo JJ).. January 17, 1996 . FROM: DAlE: RE: Consideration of a Motion to Approve Expenditures for Continuation of Architectural Services for the Senior-Community Center City Project 95-19 On December 11, 1995, the City Council authorized the expenditure of $8,715.00 to allow TSP/EOS to provide preliminary architectural services for the senior-community center. The portions of the contract which the architect were to proceed and complete for the above sum are as follows: . Concept Phase . Schematic Design Phase . Design Development Phase . Each phase is briefly outlined in attachment one for your reference. The second attachment is a letter from the architect stating that they have completed the above phases and are ready to begin the Construction Document Phase of the project. Realizing that a final agreement with the other cities may not occur until mid February, the architect has requested authorization to proceed to 50% of the next stage for the sum of $10,000.00. The Council may recall that the total design contract is for the sum of $55,575.00. This would keep the project on track with the original schedule for bidding. I will present some of the drawings which the architect has prepared at City Council meeting. Staff is seeking direction from the City Council as to whether they wish to proceed with the next design phase of the contract. c:\cc rptsltsp-eoslnlp n A Residential Community on Lake Minnetonka's South Shore 1F7 .. ,. -:- f . III!IW ~ liliti ,~ 'mlil""I' .met "::1::;.'-"\." Exhibit" A" 513195 South Shore Senior Communitv Center <# Scope of Profession:U Services C-'ConciPtPhaseSeni~ 2. .' . .. J. " ~. 5. 6. l. Meet with the Task force as aec!SSary co establish roles and responsibilities of all parties involved in me project. and establish communic:u:ion and decision guidelines. Conduct regular meetings with the Task Force co develop underSWJd.ing of the needs of the proj~t. including space. budgec.sd1edule. funding, politics. ~ Provide analyses of the Owuer's needs and programming the requirementS of. me Project. Review general sire intixmadon as avml:.1ble. inc1uding survey. sice udIity, soils imonnation. ere. . Establish an over:1lI concept ror site development Jnd building pia Develop an overall sd1edu1e. budget. and me::hoc1 of delivery for the project. .....,.------..... _....._~--.,..- -- . coo __ c"_Scbematic: Design Pbase ~ --- 1. 2. .. J. . 4. S. Yafic1ate the programming requiIememsreiative co the d:u:e of aumoriz3.tion to proceed. Review owner~supplied infurmation. inciuding survey. sice UCilldes. soils. ecc. Review the concept plans. schedule. budget anc1lIle"..hoc1 of delivery (or the project and and provide 3. ptellminaty evaluacion of the project. Review aJternative approaches co design and constrUCtion of the projec:. Prepare drawings and other doc...umems illustrating the sc:1Le and re!3lionship of Project componenES. based on mulWlfly.agreed upon program. schedule and budget. . 6.' Develop a preIiminary estimare of Col1St1'UCt1.on COSt based on current are:1. and other unit costs. . . 7. Review in dewl witJ1 Task Force and Obc.ain approval co proceed. with Design Development Phase. ("'--'" '-.... --_0. . _.... . .............. Design Development Pbase '. .._~, ~ -----.. ) ..--- - ....----. L Prepare drawings and otJ1er documentS co fix and describe the size and ch:1r:lcc:er of the Project as co archicectur:11. stIUcmr:l1. mecf1:J.ni~ and ~leclIic:1l sysr:ems. and marerials. 2. Refine the ~timace of Construction Cost. A1TAC.H M. -e..t r DI.-.... 1. . . ..... ..L.'I.' \ n:f1ill~.t' .Il1ct r a:,:iUl'"t.'.... ,. " ~ ~-mibit '4A" Cont.. 5/3/95 Construction Documents Phase 1. Prepare Or:1wings and Specific:uions setting fortf1 in detail me requiremems for the constrUction of the Project. 2. Assist the Owner in prepal'3don of necessary bidding infonnadon. bidding forms. Conditions ot cl1e Comraa. and the form of Agreement between the Owner and COmractDr. 3. ReJine the estinwe of ConstrUCtion COSt. 4. Assist the Owner in tiling documentS required (or the approval of any authorities having jurisdiction over the Projecr. . 5. Conract poteIUi<1l bidders co solidc intereSt. Bidding Ph:1se Servi.C$ ,,'./ 1. Wore advertisement for bid for publiC3lion in aewspaper. 2. Distribute bidding documentS co builder's ~gt:S. ~. and biddl:'s. 3. Conduct pre-bid meeting widl potential bidders. 4. Answer questions that arise dudng bid period. 5. Revie'.v material md system substitution requestS from cona-ac:ors. 6. Issue addenda regtu'ding accepced substimtions. document c1a1iiic:uions. and questions r:Jised at pre-bid. 7. Conduct Public bid opening and analyze results. 8. Qiwuy lOw bidder(s) and make concrxrorrecommendatioo co CounciL 9. Prepare OwnerIContr:2CtOr agreement for final legal review. . 10. AdminiSter signing of agreement and obtain bond and insur:mce c:rcfficaces from cono:accor. Construction Phase 5erviC$ 1. Conduct regular meetings witll Task Force.. ., Conduct pre-aJnsa:uction meeting witll comractOr & subcontt::1CtorS 3. Conduct weekly constrUction progress meeting co monitor sd1edute. 4. Meet 00 sire as necessary CO discuss quc:stions anc1.issues. 5. Review and process COntr:1ctOr shop dr:1wings and samples for confoanance witll drawings & specifictions. 6. Interpret and decide on macrers concerning performance of conr:racror. 7. Monitor quality of work anc1 reject non-coaforming work. 8. Monitor and conttOl project budget. 9. Review and process changes co the .work. 10. Review and process contr:lCtor's monthly appliC:ltion for payment. . . f ""Ii. '..' Iiii ., ~ \n:llilnl... :lIId Em:ilt,.,..., Exhibit "A" Cont. 513195 11. Review contr:lCtOr's punchJist and add ownerIardtitea items for completion. 12. Determine dace of subSWltiai completion for owner occupancy and Start of warranree period. 1:3. Assist in project closeout by securing all record documents. warrancees. equipment manuals. e'..c. from the conttactOr. 14. MOnitor conl1'actOr's performance as co ttainiag owner's Sf:1ffin oper:u:ion of building systems. 15. Issue final certificate for payment at end of project 16. Coac:1uct warranree walle chrough at nine months after subSWttial completion. Optional A.dditional Services ( L Providing incerior design for tbe selection of furniture or tUmishings. or the pro<.-urement thereof. - 2. Providing additional sice represencacion. l 't AATTCLE 11 BASIS OF COMPENSA TJON The Owner shall compensate ene Arcbicect a follows: 11. 1 .~ lNlTIAL PAYMENT o( O. 0 0 Dollars (S O. 0 0 ) sbaLl be awle capoll UCCtIcioa ot cbis Ap-e:menc :.ad c.ediced co che Owner's a.ccount .1C final paymenc. 11.2 BASIC COMP5NSA nON 11.2. t FOR BASIC SERVICES. a described in Article 2. :.ad a.ny ocher services inclllctcd ill Article l2 a pare of Basic Services. Basic Compensation sbaU be compuced a (oUows: (Inur' !uzzil of compclfstllli",.. ",,,:ladilt, "ip,,/41I1d IlIms. IIIUllipl"s 01' [lCf'C"",tIlfCZ. alld i..ih 1Ittuu III wtielr ,.nil:lllal" ",ctJUIlU of ,;ompftnsalion appl" if 1I,"UStlll'7.) S 55,575.00 - 3,000.00 - 9,000.00 Concepc: Study Conduc:ional Ose Permic: / i S 43,575.00 . 11.2.2 Wac:"e compensation is based on a. stipulated sum or percent:l.ge o{ COllstnlc:rioll Cost. progress payments (or Basic Sc:rvices in eacb pbase shaH toca.! me (ollowing percencages of cl1e cow Baie Comp=utiOD payable: (IMlln addili"ntlll flnasllz tIlS apPl'Opritlllll.) Sche:nacic Design Phase: 2', 178 . 75 Design De',elopment Ptlue: 6 I 536 .25 Conscruc:iOQ Documencs Phase: 19 , 608 . 75 Bidding or Negociation Phase: 2 , 178 . 75 ConscrucciOQ Pbast:: 13 , 072 . SO percent ( 5 ( 1_~ percent _ -perce:s c ( 4S perc:n t ( 5 pc:c:::n ( 3 0 %) %) %) 90) %) Tocal Basic C.:lmpensation .)4j.515.00 oae hOluireci percenC(lOO9&) 11..3 COMPENSA nON FOR AOOmONAL SERVICES . 11..3.1 FOR. PR01ECT REPRESENTA nON BEYOND BASIC SERVICES. as described ill P~ragr:lph 3.2. compensation shall be computed as follows: 11..3.2 FOR ADDmONAL SERVICES OF THE ARCHITECT. a desC':'ibed in Articles :; and 12. ocber cbaa (1) Additional Project Representation. as described in P~gr.tpb 3.2. :.ad (2) services included ill Atticle: 12 a put of Basic Services. but :xcluding services o( COQsulcaacs. compensation shall be compUted u lOlIows: (IIIun basi" of ~Dmp*"saliQII. illcllldlnf I'/ZI.Z IZItd/O,. mlllliplllS af Oil'CCl 1'~I'.ro"lflll Upcn". I"" PrilU:iptllz ad DfI!II",HZ. ad id."tify Principals tZIId claslify empI117.1I1. if r..ail'.d. ldftnlify IP.ciflc IIl""icIII to witit:il panic:dal"III!111MU of CPHII(1fl1UtU;". qpI~. if Ifecusal"!.j ?rinc:.pa1 ?rojec~ Manager S=. Znqi.neer ?rojecc A=chi~ec~ S 95.00 75.00 75.00 65.00 ::ngineer Draf:ing Clerical 65.00 48.00-55.00 42.00 ..... ::lOCUME."" 31.. . 'J"'''EII...ItCIUT'l!C''l' ..caas.c&l'oT. FOURTIIl!tlTH IiOmOH . AlA. COI'TRICIIT 19117. nil! .ucealCAH Ilfmntnr OfIAACJfIT'l!C":'S 11" ...ew rOItJ: ,"'e:ocue .... - .".. W"'SH{~C7"O!f. o.c. :to.40S:'~ 'IIALCVtHG: U..ic....... ,Me..",.. ..~.w. U.$. ..~tIIl... .M .. ...,... _ 6epl ,...........nu ..... .... ....".....u, ..f'~.'hO... "...r i....... ~f8P.t' J9~O'1 1:9 .&4 ..:a. ". r._".......... .."..... "'eM.c... ...it :11:$19'. E:cc~:'onic OOCtlmClH So:::"vic:: il~ -(.)x- (,4 11.3.3 FOR ADOmONAL SERVICES OF CONSULTANTS. inctuding ~ditiOllOlJ SctUccur.U. alc:chuic:OJJ aad ~tectriCllt engineering services and tnose provided under Subpa.r.tg1'llpo J.4.19 01' identified in Article 12 as part of Additioul Sc:rvic::s. a. multiple of ( 1. 1 ) times the amounts billed to U'le Architect (or such servic:s. (Idil,uify IPilcific IypilZ 01 t:4IlWdldlUil ill A,.,iciI 1'2. if "'"UUild.J 11.4 REIMBURSABLE exPENses 11.4.1 FOR REIMBURSABLE EXPENSES. as described in PU'llgrllpo 10.2. ud uy oetter items inCLuded in Article 12 as Reimbursable ExtJenses. a. alultiple ot ( 1. 1 ) cimes the expenses incurred by the Atcbitecr. the Architect's employees ud coasuit:ulcs in Chc interest of ene Project. 11.5 AOOmONAL. PROVISIONS ./7--'- .!-J.~ THE BASIC SERVICES covered by Chis Agreemenc lJave noc been completed 'iCbin '.,~ ~ r-( 15 Ymonchs of ene dace l1c.ooeot. ehrougl1 no fault of cbe Architect. elCtensioa of Che Arcbitect's services beyond Cbs( . ~aIl be compenSllted as provided in Subpll1":lgrapbs 10..3..3 a.nd 11..3.2. _ 11.5.2 P:Lyments are due ud payable . ( 30 '> days from Ole dllte ot tho Arcbicec:t's invoice. Amounts unpaid ( 45 ) days after cbo invoice date sbaIl bear :lU(.."..U {are oavment fee at the nUe enCered below. 01' in the :1bsenc: thereof at che legal ~ce prevailing {ro111 Ci111e co Ci111e U Cbe prin.cipa! place oi business ot the Atcbitect. rlnu,., /'tile ol illlilrcilllllrililti "po".) 1 1/2 t (Un" tawl and rilquirilmillll:: ""ur tll4 F~u1'fll T/'tIIIt ill r...dl", .let.. simila,. SI4U l1li11 Un::rt UII_",. andiIlaw# oil atll4,. "',aldli01fil1l1 tlril OW".,.'I 111111 A.rr:lrililt:l', prillcipal pid"iI of hlillllilil, 1M locatio" of tll4 1'1YIjilt:l ati t'l1_1uI,." III"., fl/lilt:tlU .,.utii" of tlliil provizii1tt. Sflilcific lil,..l allYiCII tI.odd !Ie obtdi"illI wil. rililpecI 10 deliltiortz 0,. Irtotiiflcl1.tiolls. 4IId IIl::tI ,..,,,rdlll, I'iIqui'_e#IU ttrl:4 #iii wrilte" t/I::clolurilil or wdi"ilrl.) 11.5.3 The rlues and Mulciples set (orth (or Additional Services shall be aaaually ~jusCed in accontance W1m normOlJ salary review practices o( Cbe Arc:bicect. . ARTICLE 12 (, OTHER CONDITIONS OR SERVICeS (1.,.", descriptioll:: of otll4,. le,.,iC./~ i11ll11tih A.titll,;o"d SeM"1 mel.Uti willlill Bute c,"'I'llIISdtio. oil III.dIfIc*"'u iii tJut "",".1 alld compellSdlio" terms illcl.Uti ill tltir .4,rililllllllll.) Scope of Se~;ices as outlined in actached exhibit -A- South Shore Senior Communicy Cencer OaCed 5/3/95 are defined as Basic Services. In addition 3.4.1 - Programming - under prior agreement and 3.4.3 _ Planning Studies - under prior agreemenc are further defined as"Basic Services included under baSic compensation. "_:~ ;J.....IhW. ._Ht' t...._.. .......,..19500 I .:, ~H .:... __ ,..",..,.... ........ ..'atau.. ..cd SI%&/fJ,. .'1" aOCUw&lfT 11-01 . OWNIR."aCHtT"liC"l' ACAlSterl'. FOUItTUH1'H eomoN . AlA . C:OP'Y'IlIGH'l' l'U. THE AMIllt/CAl'I 1IfSTr1Vl'& OF AacHlT!lCTS. 17U:fEW Y01l:J; ,VENUE :'I. VI.. 'IIA3HfHOTOH.. D.C. -=~Sln.. WAL'lfllfC. U.ic...... ,.......,,;.. ........ U..s. ~."ripc.I... ... .. ...;.a ... lepa ,........... -rw. .....__ .... ......'reaw.uk Eh:ccronicDot:umenc Scrvic=: J3 fo! l- r I.}S -:- ; 2 J'AN-17-1996 10: 54 FRCr1 TSP/EOS ...08 A~ ami EDcIDem Offit-es in Roc:hesIcr lUld MiIIIleapoIis, MN TSPIEOS :!1 Water S~et EltcellliOl". MN 55331 FAX (61:1) 474-~2g TEL (612) 474-3291 . Meftlbet 0( TSP GTenp: Rocbester. M.'Ii Mianeapoli~ MN Oen\'er. CO Gilleue.. '" 'Y Rapid City, SO SheridaD.Vt,'Y Sioux FaUs. SD MartlI1alITt'\"1l. IA . . . Au Equal Opportunity. A1fimlative Aetion Emplcycr TO 4740128 P.01 January 17. 1996 -:. Mr. Larry.Brown, CJty EnJineet City ot 5norewooct 5155 COUntry Club Road Shorewood. MiDDeSota 55331-8927 RE: South.ShoreSenior Center TSP/Eos Pr~j~ # Sl471 1 Dear Mr. Brown: As per our telephone conversation we are forwarding this Jetter as CODtirmatiOll of OUt recent dIscussion regardIng fees on the above mentiODed project. As per our letter dated 12/6195 we where authorized to proceed thru Design Development tor the $Um of $8.715.00. By the end of this week we win have completed this phase of the work and win be ready to proceed into the worldn, Construction Docun1eDt phase. In order to maintain favorable timiDI in the b-idding market we should continue our work without interruption. It is our UDdemandiDg that the municipaUt,ies may not have a SigDed agreemeDt on the Senior Cemer unul the middle ofPebruary (Plus or Minus). With this in miDd we are requesting that the City of Shorewood authorize TSP I Eos to proceed to SQli, of Construction Documents as per our proposed agreement for the sum of 510.000.00 for ~('.es and reimbursable expenses In order to maintain a favorable bidding tJmiIlJ. TbaDk you for your ClOD$idcraUon In 1lQ matter. SbouJd yuu have any 1\lnher questions please do not hesitate to can. 'Ibank you very much. Sincerely. RICk G. Wessling Project Architect ~ KGWIrp .. .. TOTAL P.01 AlTAC-HMEt.rr z.. ~ . MAYOR Robert Bean CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 . (612) 474-3236 COUNCIL Kristi Stover Bruce Benson Jennifer McCarty Doug Malam MEMORANDUM TO: Mayor and City Council Jim Hurm . FROM: Larry Brown ~ DATE: January 17, 1996 RE: Consideration of Approval of Bids for the Minnewashta School Water Tower City Project 96-2 On December 16, 1995, the City of Shore wood opened bids for the Minnewashta School water tower. Attached are the results of the bid opening. . . .. There were three bids submitted with the lowest bid offered by Chicago Bridge and Iron (CBI Na-Con,Inc) for the amount of $855,614.00. Chicago Bridge and Iron is a very reputable contractor which holds a large portion of the market share for erecting these types of structures. The most recent construction estimate submitted indicates a cost of $830,000.00 which includes ~ ten percent contingency. Feedback received from the bidders indicates that the price of the water tower was increased due to the tight tinie frame of construction. Contract documents specify that the exterior construction and painting of the tower must be completed by September 2, 1996, with fmal restoration of all work by October 31, 1996. . The City Council may recall that the tight time frame was one of the stipulations of the easement agreements negotiated with the Minnetonka School District. During review of the construction documents, it also was decided to delete the control cabinets required to interconnect the water tower and Boulder Bridge well from the water A Residential Community on Lake Minnetonka's South Shore :#~ ~ Minnewashta School Water Tower January 17, 1996 Page 2 of2 tower contract. These cabinets (one at each site) are a very specialized and are the major controls for operation of the water tower. This was done to insure tight quality control on the product and to insure that the controls properly interface to the existing system at the Boulder Bridge well house. This will be presented to the City Council as a separate contract during the month of March. It is anticipated that the cost of these controls will be approximately $19,000.00 which would be in addition to the construction cost of the water tower. As you are aware, City Staff is also in the process of preparing a draft agreement with the City of Victoria for the sale of water to Victoria. Representatives have mentioned that the the City of Victoria and the Swiss Mountain Development are counting on the water tower being on line with adequate capacity on or near November I, 1996. Staff has stated that we will do what ever is reasonably possible to meet this date, however, we cannot guarantee completion of the tower by this date. . Although the lowest bid received is higher than what was anticipated from the engineering estimates, the City of Shorewood will receive an initial capital payment from the City of Victoria which will help offset the costs of the water tower if agreement with the City of Victoria can be reached. Based on this information, staff is recommending approval of the bid to Chicago Bridge and Iron for the amount of$855,614.00. A resolution is attached for your consideration. . ~-. . . CITY OF SHOREWOOD RESOLUTION NO. 96-_ A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR MINNEWASHTA ELEVATED STORAGE TANK WHEREAS, pursuant to an advertisement for bids for local improvements designated as the Minnewashta Elevated Storage Tank, City Project No. 96-2, bids were received, opened on January 16, 1996 and tabulated according to law, and such tabulation is attached hereto and made a part hereof as Exhibit A; and WHEREAS, the City Council has determined that CBI Na-Con, Inc., is the lowest responsible bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a contract with CBI Na-Con, Inc., in the name of the City of Shorewood, Project No. 96-2, according to the plans and specifications therefor approved by the City Council on file in the office of the City Administrator/Clerk. 2. That the City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the next lowest bidder, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22th day of January, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator/Clerk .-=-. Exhibit A BID TABULATION FOR MINNEWASHTA ELEVATED WATER STORAGE TANK CITY PROJECT NO. 95-2 CITY OF SHOREWOOD BIDS OPENED: 1 1 :00 A.M. ORR-SCHELEN-MAYERON JANUARY 16, 1 996 " ASSOCIATES, INC. :~I!i.~i.!I!:I!I!~~.jji.II~I.ijljj'l'III.11'lljjllll.'11111111.11:11.lliIJjlllllilljl:lfilj....:.li'JI.ilt'=~I! "ijj:.:ill.IIII:I~I:i.III'I'II':; - ". -. - - -. - ,.. -....... Brown Steel Coot. X 5 .01. ~1 1ft. 1 (,.nn 00 Caldwell Tanks, Inc. X 5 . 0% $ 988.1 00 . 00 CSI X 5 . 0% $85 5 , 6 14 . 00 Pitt Des Moines. Inc. Phoenix Fab & Erectors, Inc. ENGINEER'S ESTIMATE $828,660.00 I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT TABULATION OF THE BIDS AS RECEIVED ON: DATE: JANUARY 16. 1996 ~ ~ ~/~ -=:> '\ -..\.. _AB_ p.a Paul T. Hornby, P.E. ') ProIect Enaineer . City Enaineer OSM Project No. 5572.05 *Denotes Corrected Figure H:\5S7.UlS\SP8C\BID.TAB . . CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION MAKING AN APPOINTMENT TO THE SNOWMOBILE TASK FORCE WHEREAS, Troy Stottler, representing Citizens at Large on the Shorewood Snowmobile Task Force, has submitted his resignation to that Task Force; and WHEREAS, the City Council has considered other residents to be appointed to ftll Mr. Stottler's appointment. NOW, THERE BE IT RESOLVED THAT be appointed to the Snowmobile Task Force representing Citizens at Large effective immediately and for the duration of the Task Force. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of January, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator #9 To: Mayor and City Council James C. Hunn, City Administrator January 22, 1996 Agenda Item #9 M- From: Date: Re: I talked with Snowmobile Task Force members Dana George and Dan Puzak about making a recommendation for a replacement for Troy Stottler on the Task Force. Both Dana and Dan recommend Warren Peterson, 23660 Gillette Curve in Shorewood. Warren has been an active snowmobile enthusiast in Shorewood for a number of years. They feel he is very level headed and would be a positive addition to the Task Force. f' I! . . 1995 ISSUES PRIORITIZED AND BUDGET OBJECTIVES Status Report: ,qq~ CITY COUNCIL 5 ~ ',p OJ as "C N = "P a:2 .~ U) ~ 'J: C.- c.. a:I..... CD cu ~ ~ ::::E.~ ~ "';> 8 Issue/Budget Objective ..J Televise all City Council meetings ..J 5 *Adm ..J Inform citizens through Quarterly City newsletters Identify and address zoning issues for specific sites for senior housing projects Meet with Cooperative Services Study Task Force semi-annually Undertake a meaningful goal setting session during the first 60 days of 1 995 ..J ..J As part of comprehensive plan update, undertake a ..J City visioning process * Adm - Duplicate Administration/Proiects Key: 1 = Reporting First Quarter January - March 2 = Reporting Second Quarter April - June 3 = Reporting Third Quarter July - September 4 = Reporting Fourth Quarter October - December Page 1 "C CD ..... CD Q.I ~I 41 4 1 I o ..... ~ ~ ~LI) ~O') l~ II) CD as.c .cU as ~e 3=~ 1 I 1 1 I ~ CD ~ "C ~~ I J!!.s CD i:! J i ..Q U ....... ~illl 3= s8 e I I 4 i "C CD II) II) CD ... "C "C as ~ S ~ CD ..llI: =..&1) t)0') zc: 4 n~ 1995 ISSUES PRIORrnzED AND BUDGET OBJECTIVES Status Report: J 1996 anuary ADMINISTRATIVE - PERSONNEL S ~ "r:J a>> J . >- "r:J . ~ lU) :; a>> o. c 0 :g 0 - :aU) ...Ot .c CD .!!.e . . i Cl ::JOt a>> a>> N " ClC .e"r:J ij .Q ;: ::J a>>- E! 0 ;: mCD "r:J .Qj .!!o. ... 0 Cia>> ;: U) > ~ ..c o : >:2 ~ a. c= · u J as (,) Q. .c. ... o. ;:. a>> CD CD ~a>> ~a>> u c =U) ::J ::E:g E o. o. ~.Q s.o ...Ot . Issue/Budget Objective 0 ~.! .Q~ o c . "70 (,) 31:.2 0.. z_ Initiate negotiations for a new two year AFSCME agreement incorporating ideas developed through the 2 new Shorewood Improvement Proaram 4 3 1 ...J Develop an orientation package for new commission 3 members and staff 4 Improving administration technical efficiency (cost 3 effective) 4 1 3 Rethink bUdget philosophy 4 3 1 3 ...J Update City's comparable worth pay plan 3 1 4 ...J Complete annual citizens satisfaction survey 2 1 ...J Review City objectives in July, Oct and at the end of the year 4 1 Establish a Shorewood improvement program to address issues of motivation and productivity of ...J Shorewood employees including consideration of 4 some form of merit pay 1 4 4 Improve communications - pamphlets (i.e. signs) 4 2 1 5 Revise and update the planning commission ordinance 1 4 6 Establish policies and procedures manual 1 4 ...J Update existing personnel relationship policy 6 handbook 1 4 Professional Services Budaet Objectives: ...J Contain costs on contracted professional services 4 1 ...J Attempt to utilize mediation services to avoid litigation 4 1 ...J Improve on helpfulness rating for assessor (74%) 3 (71% - No perceptible change) Page 2 ~ " . . .. 1995 Issues PRIORITIZED AND BUDGET OBJeCTIVeS Status Report: . . 1QQ~ ADMINISTRAnvE - COOPERATIVE EFFORTS - .D - - >- -g 0 ~ . - . >- :!! . j ;: ::I e c . 0 -g 0 - ~ - .c -g CI) asU) . as :;:: l:J) -0>> as ::I . J N "0 I:J)U) -=c ~-g :;:: :::s JO>> I:J) - 0 1: m CI) -g ."0 · e - 0 .-= .c . i. 1: en > . >- a. c:;:: .. as-g o.c >:!! ~ .c . - () ;::. m (,) Q. as . CI) ~.c ~ . () C ::I :&:0 E .. () .. .. . 0 - o as ~J -() . Issue/Budget Objective 0 .c . ou) .! ......0 0 3: e o .. ZO>> 1 Imorove imaae/relations amona cities 3 1 4 3 Fire Dept - joint services strategy 1 4 " Increase the provision of facilities and services 3 on a joint use basis between units of govt 4 1 . " Take a leadership role in intergovernmental cooperative efforts 4 1 Work with Excelsior and the other south lake cities in reviewing the police contract and 6 address discrepancy in pofice service * PO requirements of the various cities 1 . 4 . Page 3 1995 ISSUES PRIORmzeD AND BUDGET OBJECTIVES Status Report: 1996 ADMINISTRATIVE - PROJECTS ... 0 I .g - I"CS 0 >- I: - I III) I >- "CS :: 1: '3 I~ c . 0 .2 - ~ - .e I"CS CI) .11) II) . - en -Q) as ::I . I. N "0 fll) .5 c ::I "CS .g :;:: ::s , lOCI) :;1 .gQ) OI- I .1 0 1: ."CS ~... - 0 11).5 .a. . >- 01: II) > c:;:: as"CS 0-'= >"CS - a. ., .e. _ Co) :;::.. ..: CIS () 'Q.I as . CI) CI) .:ac-'= -t! l! ~c=1I) ::I :i;C I gl ... Co) _0 _Q) ", Issue/Budget Objective o =: ~J 8 ~ 0 c .! ....,..0 (.)1 i: ... ... z_ Coordinate with the non-profit corporation, the ; 1 construction of the senior community center at the i 1 . 4 Badaer Park site 2 Proactivity in affordable housing 4 1 Ramifications of affordable housing legislation (be I 2 proactive) , 1 . 4 4 Council - pOlicy book , I 1 4 Develop regulations which limit the extent of damage done to City streets by garbage trucks or initiate the process of establishing refuse collection districts, awarding contracts to low bidding private 4 haulers 3 1 4 4 Improve audio visual in chambers i i 3 1 4 4 Rescue response time I i 1 3 Revisit the issue of allowing snowmobiles usage in I 4 the City i I 1 2 , 5 Undertake a City visioning process I 1 3 i Attempt to more fairly match mass transit service i I I I 6 with taxation for mass transit , 3 1 4 I Work on changing the sewer service method for I 6 charaina for III 1 4 Work with soccer, hockey and baseball youth . 6 oraanizations in providina addn facilities 1 Address the issue of whether there should be lights ! I 7 installed at the softball fields in Freeman Park i , 1 Work with lMCD to identify a suitable location for , I 7 i public access to lake Minnetonka [ , 1 "Our Community..Our Youth" initiative - youth i I I ADDN involvement 4 I 1 i Page 4 . . . . 1995 ISSUES PRIORITIZED AND BUDGET OBJEC11VES Status Report: January 1996 . PlANNING 2 ~ >- "CI 'i ill) :; c:: :!e 0 .2 -; "e.., -'" .c .!.: OIl ~ I:Jl :I'" . ..., "CI CIIc:: ':"CI i~ .&:I'" :I .- CII. 0': 'C !Dell "CI .&:Ii 11'5 .!! .. ;'''CI 0 . :> . 41 · 'C l:.c .. i:S .. o. >"CI - . Q. .cO - .. =- . .. ~ .. :!e" ! ell ell ~! i!. 15 -! ..::E;a E 0.&:1 -"CI Issue/Budget Obiective 0 ~11 :a; 0 8! :i'i .!!~o (,) Include tree preservation and replacement and site 1 Iandscaoina for all develooments 2 1 Set aside land which is considered suitable for senior 1 housina and riaorouslv oursue a senior housina oroiect 2 1 4 1 Uodate Sharewood's nood olain reaulations (mandate\ 1 Update Shorewood's .weUand code, including adjusting setbackS and requiring new construction to construct 1 environmental oonds 3 1 Adopt regulations regarding development on steep 2 slopes 3 . Prepare a separate hausing plan - including affordable 2 " housing issues 3 1 4 Address problems associated with the Cty Rd 3 19/Countrv Club Rd intersection 1 4 " Hold public meetings on draft Comprehensive Plan and adopt 1 " Establish an action plan to implement Comprehensive Plan 1 4 " Begin work on a shart-term implementation plan 1 4 " Complete the automation of property records 1 2 Update ordinances related to nlling, grading and 4 excavating 1 2 4 " Update the City's zoning and subdivision ordinances 1 2 Consider an ordinance regulating chemical treatment 5 such as lawn fertilizers and mosquito spraying 1 5 Develop a commercial maintenance code 4 1 Work on transportation safety issues Including Galpin Lk Rd intersection realignment close off Lk Unden Dr entrance to Hwy 7; realignment of Seamans Dr & 6 Yellowstone Tr; a Freeman Pk entrance from Hwy 7 1 4 7 Develop a truth in housing code , 1 Update shareland recreational zoning district 7 requirements 1 Protective Inspection: Increase and enhance public information through the " development of at least two additional handouts relative to building codes (total of 4) 4 2 1 " Draft an article for each City newsletter 4 1 " Explore joint inspection possibilities with adjoining communities 1 3 " Implement automated permit tracking system 1 4 " Increase helpfulness ratings of building inspector (68% helpful to very helpful in 1994) 3 (76%) Increase citizen excellentlgood rating on overall service (74%) and courteousness/professionalism (76%) " (73%) of inspection staff - 1994 .. 3 (81%) " Increase City excellent/good rating on overall service of animal control personnel (33%) 3 (53%) . Page 5 1995 ISSUES PRIORITIZED AND BUDGET OBJECTIVES Status Report: Januarv 1996 ENGINEERING - 0 .?: . - . . >- .. " . ~ :; . := .. c -~ 0 " - ~~ _CD .c " 0 CD .!!.e . lIS . C) lIS " ::sCD .e" - . N enc ::s" "Q . :s .- en. . . S 'i: m CD " "Q" Jii . .. 0 . - 'i- 'i: II) > . lIS >- c- - lIS.c o . >:2 := 13. . .ce,) as- ~ - .. .. CD U lIS . :e CD E ... "J ~ c =~ ::s :a .. .. :0 _0 _CD . Issue/Budget Objective 0 0 Be,) o c .!! .."..0 0 ;=J !' z_ City street policies: special assessments on reconstruction, establish design criteria, and MSA 1 street designation 1 4 Make policy decisions necessary to implement the 1 water system section of the Comprehensive Plan 2 1 Order and prepare a feasibility report for a west 1 end watertower 1 I Continue to identify problem areas of the sanitary sewer system for televising, sealing and 3 repair 1 4 Finalize a decision on replacing the PW shed at I the Badger well with a smaller building enclosing 3 the well 4 1 I '" Complete an inventory of right-of-way needs on I collector street system 1 I 4 Keep construction project files up-to-date and I '" I accurate 1 I I Communicate in written form to affected '" residents at least 2 times during a construction project 2 1 '" Keep change orders at less than 5% of original contract amount 4 1 '" Complete a smooth transition to the City Engineer/PW Director position 1 4 '" Provide in-house engineering at or below 15% of project construction cost 4 '" Keep in-house design below 7% of project cost 4 Provide good public relations with property I '" owners adjacent to construction projects 2 1 I Adopt criteria for when and how private streets I 5 may be constructed ! 1 Page 6 . . . . GENERAL GOVERNMENT 0 ~ CD - CD - >- ~ " - Gi ;:: :; e c ~ "'an 0 1 0 .. ~an ,!ca .c .!.5 - :::: Q as " ::Jca -&1 CD CD N 2'.5 ii .a :::: ~ 0 1: mCD " .ai CD.c .!! ... - 0 .a Co) 'iI-8 1: <<I > CD -.c as >- - 1 Go c; CD as Co) se >- as u Q. .cas ::::- CD CD CD -! e -! CD j C =an ::J ==ji" e o.a _0 _ca - Issue/Budget Objective 0 0 .a j o C .!! .,...0 (,) ~! ~o 0... z_ --J Update City Code in-house on a semi-annual basis 4 1 Implement system software to its fullest capacity --J and identify necessary training, including input of minutes for easier retrievaVindexing 1 --J Continue to improve public relations by providing responses in a timely manner 1 --J Improve City newsletter quality; research lower I printing cost options ! 2 1 --J Develop orientation package for new commission I members and staff , 1 --J Update existing personnel relationship policy I * Adm handbook 1 --J Maintain or improve on helpfulness rating for office personnel (87%) 3 (86% - No perceptible change , Munlcloal Buildlna - Cltv Hall: --J Improve City Hall landscaping 1 --J Dispose of outdated items in storage area 2 1 --J Clean City Hall carpet 2 1 1995 ISSUES PRIORmzeD AND BUDGET OBJECllVES Status Report: January 1996 . Page 7 1995 ISSUES PRIORITIZED AND BUDGET OBJECTIVES Status Report: . 1996 RNANCE 0 >- jj; - "i (AI >- ..1Il: '0 . ~ ;e: 'S CD '- C '-10 0 '0 - Sea .c '0 oS! CD =::: S.5 . <<I - en 5~ CD CD <<I " .5'0 N !:Dc ::1'0 .a ;:: :s CD- !:D,! · CD 0 ;:: CD CD '0 .a '0 ! u (AI '- - 0 CD (AI CD 'iCD ;:: (/) > 0:1 >- c;: ti <<I.c >:2 := Q. as () Q. .cU - '- -. <<I uc CD CD CD E ..1Il: CD i!:,! CD 0 =10 ::I :E:g '- '- _ea (AI IssuelBudget Objective 0 ~! 0 :au o c .! """7"0 (,) ;tg o! z_ " Prepare annual budget document and submit to GFOA Distinguished Budget Award Program 1 " Prepare CAFR for submittal to GFOA Certification of Excellence Program 2 1 " Provide monthly reports to staff, qtrly reports to Council 4 1 " Implement Capital Improvement Annual Budget format 4 " Complete computerized database for General Fixed Asset records 1 Review debt issues and make recommendations on debt " structure 1 " Establish financial policies and procedures manual 4 . . Page 8 1995 ISSUES PRIORITIZED AND BUDGET OBJECTIVES Status Report: . " 100A POlICE 0 >- 1 - "i . ?:- :! "0 . 1: :; . I) .. c ~ ./D 0 "0 0 - 1!/D _0) .s::. "0 Q) .!.= . CD :;:: C) = "C ::20) .: "0 . . ::s I:>>c ::2-0 .0 :;:: . "- I:>>. &: ca Q) .0"0 ..s::. . . 0 "0 . .. - 0 .0 U =j . &: (I) > . . . CD >- D. c:::: .. CD.s::. ,2 ! >:'S! j .s::. u I ~ 7:i. CD :;::. I) ~ . ~ . u C =/D ::2 :eji" E .. .. 0.0 .!!.o _0) . Issue/Budget Objective 0 ~.! .0 u o c .! ""?-O (,) ;:,2 o ! z_ 6 *Adm ~ Complete review of police funding formula 1 3 ~ Maintain high helpfulness rating of police personnel (88% helpful to very helpful) 3 (92%) Maintain or improve on high excellent rating (92%) on overall service (90%), response time (95%) ~ (92%), courteousness/professionalism (89%) (95%) and crime prevention programs (88%) 3 (93%) Maintain or improve on .feeling of safety in ~ my neighborhoodU (satisfied to very satisfied - 86%) 3 (92%) ~ Address discrepancy in level of service requirements of the various cities 3 1 FFE ~ Maintain helpfulness rating of fire personnel (95% helpful to very helpful) 3 (98%) Maintain or improve on high excellent/good rating on overall service (93%), response (100%) time (98%), courteousness/professionalism (98%) ~ (98%) and inspection and fire prevention (98%) programs (82%) 3 (95%) . Page 9 1995 ISSUES PRlORI11ZED AND BUDGET OBJECTIVES Status Report: January 1896 PUSI..C WORKS B .. j J .. = :!i! ! j )1 g 1i 1 i I .!Is - . Q . J ~ 'U .i.& II i1 :J B ! ale 1 .1 .!I.. . > li ~ It c:; ~ -tj Be J ! I ~ :;. ~.2l II =... :i'- Issue/Budaet Obiective ! Cl o. I~ . .,.~ ;:1 .!! ;:0 .J Perform preventative maintenance on all equipment within 100 miles or 10 hours 01 scheduled service 4 1 .J Perform 90% 01 City building repairs and preventative maintenance using City personnel 4 1 .J Maintain or improve on helpfulness rating 01 PW personnel (920/0 helpful to verv helpful) 4 StrMts and Roadwavs: .J Develop a pavement management system to aid in scheduling 01 street projects 1 4 .J Paint lane malkinQs on aU designated streets , 2 1 .J Sweep each Citv street at least once annually 4 1 .J Mow roadsides at least twice annually 4 2 1 .J Mow boulevards at least 6 times annually 4 2 1 .J Visualty inspect storm drainage gIlltes annually and repair as needed 4 1 .J Increase satislaction rating on condition 01 streets (my street (64%) 58%; streets in general 64%) 3 (75%) .J Maintain or improve satislaction level on cleanliness 01 streets (88%) (81%) 3, .J Increase citizen excellenllgood service rating on street (68%) maintenance (62%) 3 Snow and Ice Removal: .J Remove snow and ice and complete salt/send operations within 14 hours alter the end 01 a snow event 4 1 .J Complete widening and clean up functions within 48 hours 01 a snow event 4 1 .J Maintain high citizen excellent/good service rating on snow removal (91 %) 3 (94%) Traffic ControUStreet liatlts: .J Perform a cost elficiencv study 01 street llahtina system 1 4 SanitationlWaate Removal/Weeds: .J Resolve all property cleanup complaints 4 1 .J Resolve 100'l'0 01 weed complaints 4 1 Tree Maintenance: .J Remove 100% 01 diseased trees on public Pl'OP8rtV 4 1 .J Respond to all Prooertv owner request to identify diseased trees 4 1 , .J Maintain and trim trees on City property which present a hazard to public 4 1 Water: .J Supply a sale. clean unintern.q:>ted source 01 water to all connections 4 1 .J Explore possibility 01 interconnecting with other communities 4 1 .J Maintain helplulness ratina 01 water utifity personnel (95%) 3 *(88%) Sanitarv Sev er: Work with MWCC to correct innow and infiltration into the .J sanitary sewer system 4 1 .J Work with MWCC to reduce sewage treatment costs to the City 4 1 RIICI clina: .J Continue weeldy pickup 01 recyclable materials 4 1 .J Hold curbside pickup 01 household and yerd wastes in the Spring 01 the year 2 1 .J Improve on exceDent/good rating lor recycling program (85%) 3 (91) .J Provide a leal and yard waste disposal site in Fall 01 the year 4 1 * No -centible chanae . . Page 10 1995 ISSUES PRIORITIZED AND BUDGET OBJEC11VES Status Report: . 1QQR PARKS I " , 0 >- i 'i lD ... " 1 >- ~ " " 'i =s '5 ! e ~ lDlt) 0 :g 0 - ~It) ...CD ,c CD .!!.s " III ;:: l:J) III "0 ! ::sCD -ii lD lD N Ole ::s" .a ;:: :::s lD- 'c m CD .a" CD,c " lD 0 "1 " .. ... 0 .au ~lD ';: U) > lD' (I) lD III >- c:;: ...! 1II,c o lD >:2 j a. CIS Co) .!!I ,c u ... .. ;: " III lD CD CD Dol ~lD i!:,! u e =10 ::s :E:g EI .. .. lD 0 ...CD " Issue/Budget Objective 0' o lD 0 'Eu o e .!! ""'70 01 3=.a 3=.2 o! z_ ~ Make playground equipment handicap accessible to 1 I people with disabilities through use of COSG funding ~ Add and/or replace 5 picnic tables per year 21 1 ~ Plant at least 10 trees per year 21 1 Assist Shorewood Parks Foundation in coordination of I ~ fund raising efforts , 2: 1 ~ Assist Shorewood Parks Foundation in building a I concession building - Freeman Park north I 1 3 ~ Undertake park project management internally 3 1 ~ Continue to develop user support for funding improvements and maintenance in parks 4 1 ~ Increase knowledge and use of Shorewood's parks 4 1 ~ Increase satisfaction rating of condition (84%) and (93%) amount of recreation equipment in parks (75%) 3 (89%) ~ Maintain satisfaction rating of park maintenance (91%) 3 (93%) . Page 11 January, 1992 SHOREWOOD CITY VALUES The Shorewood City Council, in its governing role, is responsible for setting policies for the City, which are implemented by the Administrator and City employees. Furthermore, the Administrator, employees, and City Commissions propose overall goals, specific objectives, service levels, and action plans for Council consideration and direction. This "team" makes decisions and acts based on a strong set of values. The team values are: · A strong sense of commitment to the City and its Statement of Purpose. · Open, democratic government, enhanced by an informed populace. · Responsiveness to the needs and desires of the citizens; public service. . · Fair and equal interpretation and enforcement of City Codes. · A reputation for dependability and integrity. · Teamwork and action oriented problem solving (acting rather than reacting) . · Striving for improved productivity and efficiency through new technology and innovation. · Employee selection by merit. · Professional development. . · Respect for City employees who, with fair treatment, proper training, and a willingness to let them excel, will take pride in association with the City and serve the people well. · The provision of accurate, through proper channels, made. timely information to the City Council, so the best possible decisions can be · Adherence to professional, ethical standards of conduct. ADOPTED BY THE SHOREWOOD CITY COUNCIL, MONDAY, MARCH 9, 1992 City Council 2/24/92 3/9/92 3/10/93 1/10/94 1/23/95 1/22/96 Action: Reviewed Accepted Reviewed Reviewed Reviewed Reviewed ~ II f; CI:TY OF SJrOREWOOD This Statement is a point of reference for all decisions and actions of Shorewood City Officials and Employees. Our Pur'Dose: to provide a value in municipal services, to assure compliance with community laws and standards, and to keep citizens informed of those services, laws and standards. Our Goal: to serve our purpose in such an efficient, that residents feel good about being citizens of community. friendly manner the Shorewood Our EX'Dectations: to accomplish our goal we must serve in an impartial fashion; be open, accurate, patient and courteous; and take pride in the job we do. Let us know when we don't meet our expectations! . City Council 10/28/91 2/24/92 3/10/93 1/10/94 1/23/95 1/22/96 Action: Approved Reviewed Reviewed Reviewed Reviewed Reviewed . "'..... #. MAYOR Robert Bean CITY OF SHOREWOOD COUNCIL Kristi Stover Bruce Benson Jennifer McCarty Doug Malam 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927 · (612)474-3236 MEMORANDUM TO: Mayor and City Council Jim Hurm . FROM: Larry Brown ~ DATE: January 17, 1996 RE: Dry Hydrant Project As the City Council is aware, three dry hydrants were installed on Enchanted Island as a public improvement project. Costs for this project were assessed to the island properties and are being paid via a utility charge on a quarterly basis. . The current agreement reached between the City of Shorewood and the Mound Fire Department states that the hydrants are to be tested and back flushed on a bi-annual basis to insure proper operation of the dry hydrants. The Mound Fire Department has been very enthusiastic about this opportunity of testing of the hydrants since it provides good training for their crews. During one of the last tests of the hydrants, operators noticed problems in drafting the required amount of water from two of the three the hydrants. The hydrant near Enchanted Point (refer to attachment 1) appears to remain in tact and fully operational. The remaining two (attachments 2.and 3) had severe deficiencies in drafting capacity. Since that time, several tests and inspections have been performed on the systems. Tests included vacuum testing of the hydrants for leaks and an underwater exploration of two of the three hydrants. Current results suggest that the intake screens on the two malfunctioning hydrants are covered with sediment to a degree where back flushing the system via a fire pumper truck is not adequate. \\ ~ A Residential Community on Lake Minnetonka's South Shore . ~ r.. Dry Hydrant Project January 17, 1996 Page 2 of2 City staff will be investigating the condition of the intake once the ice is off the lake and the intake screens can be relocated and inspected. In addition, the Watershed District and DNR have been contacted to discuss different configurations for the intake screens. During this process staffhas received several inquiries regarding the malfunctioning systems, with concerns raised regarding fire protection. As the City Council is aware, there has been one house fire on the island early this season. City of Mound Fire Chief, Mr. Steve Erickson, stated that fire protection on the island is not hindered by these two hydrants. Surrounding communities are on call with tanker trucks standing by for any incidents on the island. Chief Erickson stated that response time is not hampered by the current status of the hydrant systems. . As mentioned earlier, staff is working on pinpointing the exact problem, with modifications to the intake structure anticipated this next year as a city maintenance project. Staff is currently drafting a letter to residents on the islands explaining that the City is aware of the problem and that according to the City of Mound Fire Chief, fire protection is not hampered by the current status of the system. . ~~... '. .. '.! & -... I - ./" . /.'-' .... ._. ..Z~I."". lAGOON ..- .." - . -~ to, -B.o.. \ \ \' .a ~S1 ~~ ~- 'i;: ":' 0 ~ ~ ~ . , A .. .., '., '1: . ~ i . 1 . I ~ " I . ~~ . ;" ; !o ~. j :/: ~ It~ '1\. I,. f'l The second pipe is located at the Cul-De-Sac at Enchanted Drive. This pipe will extend approximately 150' 1 akeward , and the pipe will continue approximatel, 100' landward to the street, The inlet will be set at approximately 921.0 .' t.~ . Arr-'C.H~ENT .~ , __" r~ ., .1.... : I ~;. I I I .~. -... . .- .,.~ t ;,.., I . . .~ ~ . ..\ '...J.. 14 ,-', , - \ ~l .... -4 ~ .., If ~ ..(It A ~ ... UI ~ ~ ~~ .- ..... -III . l In ~ ........ ~ ~~ ...A o -t.- ..,.. -V 2~' <0.- s.. 9 ~c: ":~/', ~ ~<.4' "l ~'c.' r, 'b ; .~z ~:t .. - . \ .1 \' .'.' . i" ~ l> . The first hydrant is located west of the Shady Island bridge. This pipe will extend approximately 700' lakeward to elevation 922. ATrAC.I-JM.E.NT z:. - ,..-.-... .-'" --... ---. . . . if\ - -1 .~ # . .j ''\ N '- , ' ,\ ":. ,.I'~ , .,:f. . .. ~r~~ . . " \, "1l .;. t~",l Ii) ... '" .. :11~: ;;;; Lt ,U (5 "HI .,......... = ~ I I l f: . , "'Oz ~ ~/!.J... -- .. ".C >> ~ ~r$4.' .,. .ft. ,0 .. , &i ;'t.~~ ::; ~.~ #,1 I . .~ -V ~~u 0..., A1T~C.H~StJT ..3 +,~ . . To: Mayor and City Council James C. Hurm, City Administrator Teri Naab, Deputy Clerk January 17, 1996 From: Date: Re: Goose Control Efforts On October 31, Shorewood hosted a meeting of the Lake Minnetonka area cities to discuss problems with current levels of geese in the area and possible control measures. Jon Parker from the DNR and Dr. James Cooper from the U.of M. were in attendance and offered background data and possible solutions. They both felt that a joint goose control effort would realize more substantial results in maintaining or reducing the current population of geese in the area. Dr. Cooper estimated that within the next 25 years, the goose population in this area could be as high as 10 times the current level. Notes from that meeting are attached. Dr. Cooper and Mr. Parker encouraged the cities to consider applying for a LCMR (Legislative Commission on Minnesota Resources) grant to fund a cooperative goose control effect in the Lake Minnetonka area. This effort could include current export and removal methods, monitored hunting areas, administration of new products, and development of alternative methods. A subsequent meeting was held at Minnetonka City Hall on January 10 at which time discussion continued on the application for LCMR grant money. A steering committee was established to prepare the grant application which is due February 23. The money being applied for would be available July 1, 1997. Mr. Parker noted matching funds from the cities would not be required, but may establish a more positive response to the application. City representatives were to present this information to their Council's and determine the level of interest in sponsoring such a grant application. Formal action at this time is not required, but direction is being requested. Other agencies being asked to participate with this cooperative effort include: DNR, LMCD, Hennepin County Parks, U. ofM., and Minnehaha Creek Watershed District. 4F/1 D William A. Johnstone December 26, 1995 Chair, Minnetonka Douglas E. Babcock Vice Chair, Spring Park Joseph Zwak Mr. James Hurm Secretary, Greenwocxti ty of Shorewood Robert Rascop t Treasurer, Shorewood5755 Coun ry Club Road Mike Bloom Shorewood, MN 55331 Minnetonka Beach Albert (Bert) Foster Deephaven James N. Grathwol Excelsior Duane Markus Wayzata Ross McGlasson Tonka Bay Craig Mollet Victoria Eugene Partyka Minnetrista Tom Reese Mound Herb J. Suerth Woodland BOARD MEMBERS Orono o 60% Recycled Content 30% Post Consumer Waste Data: 900 EASTWAYZATA BOULEVARD, SUITE 160' WAYZATA, MINNESOTA 55391 · TELEPHONE 612/473-7033 '~"'-- -"1 i ~~ ! ,(., -) '''.~ "-'.. 4. i 1995 ;.. i._". -/ . ~:-.. ---~-.:---.-- --~- Re: Potential qoose control proqram Dear Mr. Hurm: Recently I attended a Lake Area Administrator's meetinq in Shorewood concerninq planninq for qoose control methods durinq the upcollinq year. In attendance, alonq with various administrators were Parker from the DNR and Dr. James Cooper froll the University of Minnesota who were responsible for makinq a presentation on qoose control methods and procedures. Jon As with most projects, fundinq is a necessary requirement to establish a lIeaninqful qoose control proqram. around the lake. The purpose of this correspondence is to determine if there would be an interest in pursuinq funds in the form of qrants with the cities beinq responsible for assistinq with any matchinq dollars that lIiqht be required. The LMCD would act as facilitator and qrant administrator if the cities would take the lead by financially assistinq with such an effort. Should your city have an interest in pursuinq such a project, please advise me so that I can take the necessary steps to beqin the process. If I can respond to any questions or if there is a need for clarification to the above, please contact me. Sincerely, Ai,.I!/~~ Ai Willcutt ~ Executive Director GAW fT? -- . .." ~ . . '" . . LAKE AREA ADMINISTRATOR'S MEETING Goose Control Meeting Notes Shore wood City Hall 5755 Country Club Road Shorewood, MN 55331 Tuesday, October 31, 1995 8:00 am to 10:00 am Jon Parker, DNR; Dr. James Cooper, U. of M.; Sara Case, City of Minnetonka Beach; David Childs, City of Minnetonka; Jim Fackler, City of Mound; Mary Dolan, resident of Woodland; AI Willcut, LMCD; Bill Mason, resident of Shorewood; Nick Duff, Mayor of Woodland; Sandra Langley, Cities of Deephaven, Greenwood and Woodland; Teri Naab, City of Shorewood; and James Hurm, City of Shorewood. The meeting began at 8:00 a.m. Present: Goose Control Programs Everyone gave a brief overview of the goose population during the 1995 summer season within their city or area and whether or not they were involved in the goose removal program. Mason reported on the large population on and near his property in Shorewood. He explained several types of control he has used, the launcher and screamer being the most successful together with the two layers of mylar string around the periphery of the property. He noted he has had contact with a Canadian Company who sells dead decoys' that are guaranteed to work. There was discussion on a program aired the previous evening on Channel 5 describing the goose control problem in Minneapolis-specifically Loning Park. Dr. Cooper stated he is convinced many of the products promoted to get rid of the geese do not work. Those including: dead decoys and scare devices. He stated that the birds will eventually habituate (become accustomed and ignore the devices). He reported they have projected the metropolitan goose population will be 4 to 10 times larger within 25 years than the current level of approximately 25,000 geese during the 1995 summer season. The DNR has a target population of 20,000 geese for the metropolitan area. Dr. Cooper suggested when ever feasible cities should advocate special hunting seasons (from approximately September 1 to 15) to control the population. He stated that because of the metropolitan's extensive wetland areas, we are the mecca for geese. Parker noted that they have explored possibilities of having area hunting associations control the population through special hunting seasons. Goose Control - Meeting Notes October 31, 1995 Page 2 of 3 Dr. Cooper noted that approximately 5-10% of the geese that are relocated return to the area. He stated that they tried a trap and kill program this year, donating the geese to the area food shelves, which was well received. He said this program does cost slightly more, but would reduce the population better. He also stated that many areas that they cU1rently relocate geese to are now closing their doors to any more geese. Childs asked if it would be possible to train the Public Works crew to do trapping. Dr. Cooper stated that this program can only be carried out during the flightless period which is usually during the hottest part of the summer, and the birds are very vulnerable to heat. He stated it should only be done by professionals who know the proper treatment of the birds. He explained another program that they are pursuing-egg destruction, but this program is very costly and time consuming and birds will lay more eggs if early enough in their season. . Dr. Cooper explained that the Lake Minnetonka area has a very high goose population and part of the problem is that not all cities are trying to maintain or control the population. He explained some of the other metropolitan cities' programs. He also noted that this is a very sensitive issue for some people and should be handled in a proper way in order to appease the environmentalists. Dr. Cooper felt that LCMR (Legislative Commission on Minnesota Resources) funding may be available to pursue a Dr. Cooperative effort by the Lake Area Cities to control the population at acceptable standards. He said a pilot program could be developed which could combine many kinds of efforts. Parker noted that the DNR is currently developing a comprehensive brochure which will be available to cities and will list alternatives in goose control. He felt the LCMR funding would be the best potential for a Dr. Cooperative effort. Dr. Cooper stated that the EP A might be another potential for funding. Childs offered to host the next meeting on goose control. Willcut noted that the LMCD has a fund called "Save the Lake" which might be another source of funding. He said he could question the LMCD Board on the potential of getting involved with this project. Dr. Cooper noted that a 1994 survey indicated that the Lake Minnetonka area had 2,000 geese in June. He noted that dogs are also a very effective method to keep geese off of property . Duff asked about vegetation. Dr. Cooper stated that dense wooded vegetation at the lake edge will detract the birds from entering the property, however, with the varying lake levels this is very difficult to maintain. . .,.. -, . . Goose Control - Meeting Notes October 31, 1995 Page 3 of 3 Parker passed around a sheet which indicates the most effective landscaping for wildlife. He felt the cities as a group could be very successful in a grant application. Dr. Cooper offered to assign a class he is teaching to the task of preparing objectives and a written report for the group. Hurm suggested the LMCD prepare an introduction letter to all the lake area cities. Mason suggested the LMCD be the catalyst to the grant application. Hurm offered to be the main contact for the project; Childs will host the next meeting; and Willcut will research the possibility of making the grant application. All agreed the number one objective should the control, not eradication, of the goose population in the Lake Minnetonka area. Adjourn The meeting was adjourned at approximately 10:00 a.m. Respectfully Submitted, Teri Naab, City of Shorewood . ." . . CITY OF EXCELSIOR 339 THIRD STREET EXCELSIOR, MINNESOTA 55331 TELE: 612-474-5233 January 9, 1996 Robert Bean, Mayor and CounciImembers City of Shorewood 5755 Country Cub Road Shorewood,~ 55331 Dear Mayor Bean and Councilmembers: As you were aware, representatives from Mn/DOT have proposed, and Excelsior City CounciImembers have approved, an improvement project plan for Highway 7 within Excelsior. Incorporated in this plan is a proposal to close the left hand turn lane from Highway 7 going onto Water Street and close the left hand turn lane going from Water Street to Highway 7 as depicted on the attached drawing. The Excelsior City Council, at their regular meeting of Tuesday, January 2, 1996, on a 4/1 vote, directed me to convey their concerns to the Shorewood City Council regarding the proposed changes to the Water Street intersection at Highway 7. As the intersection is within the City limits of Shorewood, Mn/DOT will be contacting Shorewood in the near future to receive support for the proposed changes. The Council would like Shorewood to take into consideration the following issues when reviewing Mn/DOTs proposal. Council feels the partial closure of this access in and out of Excelsior would adversely effect traffic as this exit/entrance is heavily used. Also, in the process, it would deter more traffic onto the intersection of County Road 19 and Highway 7. Council feels very strongly that if Mn/DOT does close the left hand turn lane going eastbound on Highway 7 turning onto Water Street~ it would be essential to install a second eastbound left-hand turn lane on Highway 7 onto County Road 19 to accommodate these additional vehicles. . The Excelsior City Council would like to thank you for your consideration to this matter. If you have any questions regarding any of these issues please feel free to contact me. ~relY' c~n City ager CZ:cj CC: Excelsior City Councilmembers #Il~ , .... , ~- c~ ~ ~ \A ~~ ~ ~ <~q ~ f~~ ~ 'l 0- ~ ~ o~ --l~ ~ _~ e~ ~~ ~ ..~ ~ ~\J~. ". ~ ..... ~'- "f ( 17< 0 -;~, J \?fj" j ~\, \ 0 ~o 00 '~~\or '<- ~ '" l~) 0 ="".... ,~ - " · ? ( ~. .f- r ' '." \'-... ~ ,> .. \ \ \ ~-- , ~ ~~~~ ~.~ \ >f.. '-r \ \ :{- "\\. '\ ( '\ \ \ ~ '\ > \\ \. \. 1.\ '\ \ ,..I'P-..,--~ \. "v ( ~~~ ~ ./ ,*' \.:;""1" ~\''''~ '~ ~ . ':'\~- -~ ~ 7)~: '---~~~ ------ , C Ot?o~ eo" "'Stn.,J ~, ~~ ~ 1 , ,- I o e. ~ ~ . 1S 831l;7M '\ \ \ \1 . \ ). , I ~ I -)1 ./ .II v' y ". ~ ' "<' ",i. --\ .~~ _. . ~ '" \ \ ~ \ \.4P I .<' ,-,--:;:'~7"- '- -:::-_-f";-':" \( "'-""--~ ..G-~ ~O I ..I I ..... I _ -' ""--'j I . 0 0 ~""":'O "- l :;i.......:...J -.L C;/.. ~ v "- '~I . ", ~,) 0 0 '\, :~c- * ~ "- ::::--_.r-~. o. ~ "- r . ~"'.\-\ :. ,1'1 ,..,. j ~ ~, ~_".1 General information proposed Highway Seven work at xill street/Bzcelsior raaps, and at Water street in Shore.ood. Bzisting conditions: The ramp bridge over the former railroad tracks is deteriorated and will need to be closed in the near future. Due to the deteriorated bridge, the ramps are presently posted with a five ton load limit. Busses, trucks, and other heavy vehicles, cannot use the ramp. . Accidents: There currently are approximately twelve accidents reported to police, each year at the ramps. Approximately 25% of these involve personal injuries. Pedestrian accidents, in the vicinity of the ramps, have resulted in serious injuries, and a death, in recent years. safety: The proposed project is intended to significantly reduce the number, and severity, of accidents in this area. Proposed project: The project proposes to replace the existing left side entrance and exit ramps with right side ramps. The westbound exit ramp would have a ramp to both Division street (McDonalds and Minnetonka Blvd. area), and Second Street (downtown Excelsior). An eastbound entrance ramp is proposed to start just south of the Mill Street bridge. . A westbound right turn lane is proposed on highway seven, west of Mill street, to several businesses, and Morse Avenue. Some roadway revisions are expected in the "five corners" area, which currently has a high accident rate. Highway seven/Water Street, in Shorewood. This intersection currently has approximately twelve accidents each year, which are reported to police. Approximately 36% of these accidents involve personal injuries. A raised traffic control island is proposed for the north side of highway seven, which would limit movements from Water Street to right turn in, and right turn out. It is expected that this change would significantly reduce accidents at this intersection < "... - - ~ Background of planning: In 1986 the "Highway Seven task force" proposed numerous, long term changes, for Highway seven, for the area between Highway 101, and Minnewashta Parkway. The task force included representatives from all the communities along this section of the road, and representati ves from the Minnesota Department of Transportation, and the Metropolitan Council. The main characteristics, of the present proposal for the Excelsior area, were called for by the 1986 task force. The Minnesota Department of Transportation has been working with the Excelsior city council for the last 11 months, to try to develop a roadway revision plan, which best meets safety concerns, the needs of the local community, and the needs of the users of highway seven. . . PuDding: There is currently no money allocated to this project. If the Excelsior city council approves the proposed plan, The Minnesota Department of Transportation will seek funding for the project through the "Surface Transportation Program". This project would have to "compete" for funds against numerous other roadway projects proposed in the metro area by cities, counties, and the state. Schedule: If the funding request is successful, the earliest that the project could be constructed, would be in the year 1999, or 2000. The funding request would have to be submitted by this coming January. Information as to if the funding is available would not be until late spring 1996. . . . . ,,' ~ ~() ~a~~1-~ 'O~o~ \ 0/\'\.5 CORNER5 ~ AREA EXISTING CONDITIONS o ~.....c ~{~ 10~ O>~ V. '() CHRISTOPHER INN HIGHWAY 7 2ND AVE [THIRDAVEi~ ~ ct ~ as i ~ ~ ~ <t fI) LL: ~ ~ u ~ ~ Q -~ a: tD ~ & ~ h ':l . ~(I) COw ~~ g~ w-;:) 2:lD 2:..J -ce :50 Sg !::i'4 ~ce Q ~ lD a: i id! ~ w ~!:: ~ltj t(~ a: it ~ (I) ::! ! I ~ ~~ ~ J i:i! ~"I (I) fd $ rJ ~ a: ~..J ffi 0 ~ ~, I i ~ ~ (I) ~t f < t: (I) i T'~. ",-} y-. ~ . -----.. 'I ...,. (" .. 0 (j .. ~ T .:, a: (j" . .c: .. 41 .. oJ \" .. <r .; ! ISl " ;) .. :.:: \" ltl 41 .. 0 U1 a. ;) '0 .. IJ ;) oJ <r . ... .. 5 .. .. J: U1 S .. > ..a 0 e u \" "'0 \" .. 0 '0 .. e ..a ;; "- 0 .. > 0 .. I- ... e S .c:: \" .. '" oJ e lJ.J 0 e 0 is) .. .. .. s .. I.. lJ.J \" oJ 0 .; 0 a: rr . .; S e .c: e ... I- (j" a. e .. .. s ~ S lJ'l " .. .. ~ 0 .c:: 'II ~ oJ 0 . .c:: . .c:: ... \" .. > Ol a: oJ 0 e 0 41 9 lJ.J a. \" 0 '" 0 oJ ;) ~ 0 0 " .. 0 . 0 a. l- e '" <I: lJ'l a. '0 a e ~ .. oJ 0 41 0 .. : 3 I \" a- 0 oJ \" .. oJ 0 0 \" Ol \" .. e e 0 .c:: e 0 <l 0 0 Cl III oJ <l " a. -u 0 oJ " Z ... j 'U .. " oJ '" oJ e (; <I: C \" oJ e " 0 oU oJ 3' \" C 41 0 0 ...... " e 0 ... .. > 0 'II \" a. 0 '" 1] oJ ~ .. Cl ~ 0 0 41 >- IJ a. \" lJ > " lJ C oS <I: (j u 0 U) .; U lJ : (] u \" ... .., .. 0 " 3 41 0 a. 0 '" ~ 41 J: " .:.' \" U) C - " S L:l .. .. \" ;) .. e oU . '" " .. ... .., .. 0 oJ e :I: ... oJ oJ ..a oJ : .:.' oJ I.. \" \. 0 0 e ., I.. '" 0 .. 0 e c :J ~ ;; C :J .. a. oJ lJ.J a. .. .. c 0 0 .c:: .. 'II l- e e x e u.. oJ \" " <I: . '0 0 0 Uj a: \" .. I- oJ a. \" .... U1 . 0 0 ~ . 0 .... a. z \ \ .~\. \ . ~ L I v "- '\.. \. . '. '-" '~ \ :+- 1,( ~ -X + \"",\) + +\ -.; o 0 .-".. ~....,- j) xOOO (Jr ? c"..,/'lO - 0 '~ ~+ . ..?'~ ~~/ ".~ , . ~. . :.- '.~ " ~- :+- :+- ~- ~~ )-;-f- ~ '6 1:- . c~ ~ ~-- o C> U') i25 .-.~ ,..--') \....-":-0 v ~ ~ : \~ I .J ~ ~~ '- ~ ~ J~ ...l~ 'l ~ ~ ~ e~ ~ ~ ~ ~~~~ .. ,,_.. .,."a< r I to ~-x o '-V~~ LI?J '" 7< 0 of- lj( ;J r-Jl 0 "'" \ I '\ ~r. ~- >{- '-'t >{- >f- -i- ~~ ~ ;;, ~ cF\Jof- {__I 15 ~ 'y .''\, ? ('___ '\. __ I '\. ....o-~.:":'.:"--... '\. _ ::f){Q '\. ~O r- "- #- of- <-.,.::0 "- "- _ v --- ~ " (0 -- __r-QO 0".0 " . ,," \~ I "- . \ ':' ,'1'\0, ~ ~ '\. ,..., '\. MAYOR Robert Bean CITY OF SHOREWOOD COUNCIL Kristl Stover Bruce Benson Jennifer McCarty Doug Malam 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927 . (612) 474-3236 MEMORANDUM TO: Mayor and City Council Jim Hurm . FROM: Larry Brown ~. January 17, 1996 DATE: Water Assessment Charge Consideration of Potential Adjustments to the Annual RatelBase Rate It is important as we enter the Capital Improvement Program for the 1996-2000 period, that the base rate I rate of inflation for construction for watermain projects be reviewed. This is to insure that the pr~per funding can be achieved to accomplish the objectives of the CIP. RE: . City Ordinance 300 Subd.5 - Special Assessment Policies states: It is the policy of the City of Shorewood that all properties shall pay their fair share of the cost of local improvements as they benefit. It is not intended that any property shall receive the benefits of improvements without paying for them. Establishin~ an Annual Rate a. Using a base rate as established in Subdivision 5 b below, the City Council may change the assessment rate to allow for inflation. For the purposes of this subdivision, the iriflation rate shall be established using the index of construction costs for the City's region, as published by the "Engineering News Record" or the "Consumer Price Index". b. Base Rates The City Council may change the base rate due to changes in construction methods or materials, changed capital improvement costs, difficult topography or construction areas, or other changes inherent to the cost of providing water service to the remainder of the City. The Base Rate will only be changed after careful study and report by the City Engineer indicating a need for a change. This report shall include, but not be limited to, the changes that have occurred or are anticipated with regard to construction A Residential Community on Lake Minnetonka's South Shore \\f Water Assessment Charge January 17, 1996 Page 2of2 methods, capital improvement costs, and the remaining geographical area(s) of the City to be served by City water. In accordance with this ordinance, staff will be preparing a report for the next City Council meeting regarding these cost indices and inflation as they relate to watermain construction and a recommendation as adjustments to the rate to remain proportionately in line with watermain construction costs. . . r 1IF, . CKNO 17633 17634 17635 17636 17637 17638 17639 17640 17641 17642 17643 17644 17645 17646 17647 17648 17649 17650 17651 17652 17653 17654 17655 17656 17657 17658 17659 17660 17661 17662 17663 17664 17665 17666 17667 17668 17669 17670 17671 17672 17673 . CHECK APPROVAL LISTING FOR JANUARY 22, 1996 COUNCIL MEETING CHECKS ISSUED SINCE JANUARY 9, 1996 TO WHOM ISSUED Pl.JFlPa;E FIRST STATE BANK FED/FICA TAX PE8A PERA ICMA RETIREMENT-TRUST 457 DEFERREDCOMP CITY/COUNTY CREDIT UNION PAYROll DEDUCTIONS CHILD SUPPORT ENFORCEMENT CHILD SUPPORT -G. DAVIS ANOKA CTY SUPpORT/COLLECT CHIlD SUPPORT -G. SCHMID AFSCME COUNCIL 14 UNION DUES MN DEPARTMENT OF REVENUE STATE TAX CONNIE BASTYR SUPPUESlMllEAGE KATHLEEN HEBERT SEC 125 REIMB PATRICIA HELGESEN SEC 125 REIMB DENNIS JOHNSON REFUND WIH DUE TO W/C SETTlE METRO COUNCIL ENVIRONMENT DECEMBER SAC MN STATE TREASURER BlDG PERMIT SURCHARGE CITY OF MINNETONKA WATER PURCHASE BRADlEY NIElSEN MllEAGElEXPENSES BRADlEY NiElSEN SEC 125 REIMB NORTHERN STATES POWER UTIlITIES JOSEPH PAZANDAK MllEAGElSUPPUES SUPERAMERICA FUEl US WEST COMMUNICATIONS TOTAL REGISTER SYSTEMS SUPPlIES AIR REFRIGERATION COOLER MAl NT. BEllBOY CORP. LIQUOR BEllBOY BAR SUPPlY MISCISUPPUES MIDWEST COCA-GOlA MISC DAY DISTRIBUTION BEERlMISC EAST SIDE BEVERAGE BEERlMISC GRIGGS, COOPER & CO. 1I0UORiWINElMISC JOHNSON BROS lIQUOR UQUORiWlNE LAKE REGION VENDING MISC LEEF BROS MAT ClEANING UNDERHOLM TRUCKING FREIGHT MARK VII BEERlMISC NORTH STAR ICE MISC PHIWPS WINE & SPIRITS UQUORiWlNE QUALITY WINE & SPIRITS 1I0UORiWINElBEER THORPE DISTRIBUTING CO. BEERlMISC POSTAGE BY PHONE POSTAGE FOR METER MN DEPARTMENT OF REVENUE DECEMBER SAlES TAX BROWNING FERRIS IND. WASTE REMOVAL Page 1 AMOUNT $8,889.52 2,303.70 1,044.43 797.00 98.50 139.44 138.95 1,534.78 29.55 192.31 401.25 322.56 841.50 1,967.81 72.50 505.96 305.72 2,837.91 74.13 615.36 290.89 24.09 294.00 2,397.10 176.54 288.50 7,549.05 6,269.70 1,345.63 1,290.49 306.36 25.17 504.80 7,450.91 295.20 1,082.87 243.34 16,999.10 1,000.00 14,559.00 27.00 . . CKNO 17674 17675 17676 17677 17678 17679 17680 17681 17682 17683 17684 CHECK APPROVAL LISTING FOR JANUARY 22, 1996 COUNCIL MEETING CHECKS ISSUED SINCE JANUARY 9, 1996 TO WHOM ISSUED PLJRR:l3E NORTHERN STATES POWER UTILmES US WEST COMMUNICATIONS SHELDON VERMES WATER OVERPAYMENT -FINAL BELLBOY CORP. LIQUOR EAST SIDE BEVERAGE COMPANY BEER/MISC GRIGGS, COOPER & COMPANY L1QUORIWINElMISC LAKE REGION VENDING MISC PHIWPS WINE & SPIRITS L1QUORIWINE QUALITY WINE & SPIRITS L1QUORIWINE THEWINE COMPANY WINE WORLD CLASS WINES, INC WINE TOTAL CHECKS ISSUED Page 2 AMOUNT 659.81 48.93 12.96 1,732.64 8,471.75 4,763.90 204.24 1,914.73 924.86 149.38 324.82 CITY OF SHOREWOOD CHECK APPROVAL LIST FOR JAN. 22, 1996 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT ----.-.--- ----.-------------.-.--........--.--- --.--.------------..-.------- --------~ .--.----.-----. FUF~f..jACE f~EPr_'4IR PARKS & 74.00 F I ELDItJORK FOi~ 9-5 r_'4UD I T PROF SER 300.00 FIELDWORK FOt~ 9::- AUDIT It.J",') TER DE 40,,00 F I ELDI/JORK FOF<~ 9.5 AUDIT SEI/JER DE 40.00 FIELDI;.JORK FOR 95 (.'IUDIT _' .~... ....._ __ ..." 'WO' .-" ...... 40..00 F I ELDIIJORK FOF~ 95 AUDIT .......-....--.-.--.- 40.00 F I ELDf/.JORK F Of-~ 95 PIUDlT ......-......-........-........... 40.00 TOTAL FOR ABDO, ABDO, ~~ND ElCK 500.00 17685 ABELIB & C. INC_ 17686 ABDO. ABDO, AND EleK *** 17687 JEFF REINHART DBA DECEMBER JANITORIAL . MUN BLDG 17688 ASSOC. OF METRO MUNlC MEt18ERSHIP DUES COUNCIL .,768(:,:) BRC EL.ECTIONS."MIDIIJEST REG 1 Yi~ Mr_UNT....EL.ECTION EQUI GEN GOI,/T 17690 CARGILL SALT DIVISION DEICING SALT SNOW &1 17691 OEM-CON LANDFILL. INC. DEMO'D BADGER WELL WALL CITY GAR 17692 ESI COMMUNICATIONS PHONE RECONFIGURING MUN SLOG 17693 ERICKSON, ROLF E.A. ASSESSOR FEE ASSESSOR SUPPLIES *** TOTAL FOR ERICKSON, ROLF E.A. 32.5 .. 00 1.,902.00 712.50 1,9.5C)M33 54.00 333.00 PROF SER 3,669.16 PROF SER 94.80 3.763..96 17694 FEED-RITE CONn~OLS, INC. CONTAINER REt-HAL IIJATER DE 17695 FIRST TECH COMPUTER Ti~{.'dNING/NORTON GEN GOVT 17696 FRIENDS SO. SHORE SR CTR ~7 697 HE~~N CO GENERAL SERV ICES DONATION-AM LEGION PROF SER 96 TRUTH IN TAXATION GEN GOVT 1.7698 HENNEPIN COUNTY TREASURER POSTAL VERIFICATIONS GEN GOVT 1.7699 KENNEDY & GRAVEN '89 GO BONDS 17700 K A ELECTRICAL SERVICES C~HHCART W/H"'-ELEC HOOKUP PARKS & .50.00 408.96 3,000.00 447.02 1.0.32 448.1.0 44.5.00 1 7701 M C I TELECOMMUNICATIONS LONG DISTANCE MUN BLDG 11..26 1/'702 METRO COUNCIL WASTEIIJATEi~ FEBRU(~R'Y' T R E (-~ T M Ej'-J.T SEWER DE 40,059.00 17703 METi~O ItJEST INSPECTION SVC DEC BLDG INSPECT10NS PF<~OT H'~S 100.00 17704 AT&T WIRELESS SERVICES ACCESS CH(.~RGES 17705 MINNCOMM PAGING FHNK Pi:~GEf~ Pr_~RKS & 17706 MINNESOTA MAYORS ASSOC. ANNUAL MEMBERSHIP-R.BEAN COUNCIL 17707 MINNETONKA PUBLIC SCHOOLS 1995 COMM EDUCATION FJ f:~ E~ K. ~3 t~ Page 3 11. . 2.1 6.4.5 20.00 2,,090,. O() CITY OF SHOF;>E';..IOOD CHECf<. APPF;>C)ll~~L LIST FOR JAN. 22, .1996 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT .-.---.-.--- ------------------------- ----------.------.--.-.----- -------- ----------- .17708 MOUt..jQ....C I TY OF .1ST QTR FIRE P~YYMENT .1Tl09 t1UELLER SALES CORP BB WELL FLOW SIpJI TCHES .1T7.10 WM. MUELLEr:;> & SONS, INC. ICE CONTROL .177.1.1 MUNITECH, INC. FEBRUARY MAINT FEBRUARY M(~INT *** TOTAL FOR MUNITECH, INC. 177.12 NORTHEi7;>N TR(~ILER SPRING .177.13 ORR,SCHELENwMAYERON/ASSOC . OCT-NOV ENGINEERING OCT-NOV ENGINEERING OCT-NOV ENGINEERING OCT-NOV ENGINEERING OCT-NOV ENGINEERING OCT-NOV ENGINEERING OCT-NOV ENGINEERING FOR OHR. SCHELH.I, MAYERON,/ *** TOTAL 177.14 SAM'S CLUB BLDG SUPPLIES 177.15 SATELLITE SHELTEHS. INC WARMING HOUSE RENTAL 17716 SEARS COMMEHCIAL CHEDIT DRILL PRESS 177.17 SKILLPATH SEMINARS INTERNET CLASS-TN NAAB ~718 SO LK MTKA PUB SAFETY DEP FEB PAYMENT . f-.jQV BOOK I NG FEE *** TOTAL FOR SO LK MTKA PUB SAFET FIRE Pi7;>O 1,790.75 W~~TER DE 272. 6~S SHOI,..i & I 1,862.02 WATER DE 3,900.00 SEWER DE 2,600.00 6,500.00 PUB l,..iKS 37.26 5,030.20 1,764.00 9,094.37 472.50 63.00 63.00 WATER DE 138.38 16,62.5..45 MUN BLDG 224.69 PAi~KS ,~ 318.44 CITY GAH 438.40 GEN GOVT 149.00 POLICE P 36,046.30 POLICE P 46.13 36,092.43 17719 SOUTHAM BUSINESS COMM. WATER TOWER BID AD ----.-..--................ 1T7 . 50 17720 SUBURBAN TIRE co. , INC. 4 TIRES/TUBES PUB WKS 904.19 17721 TENN(~NT REGUU~ TOR PUB I;..IKS 170.. 40 .1 T122 TH1E SAVER OFF SITE SEC MINUTES PLANf-.l! NG 163.75 17723 TaNKA (~")UTO AND BODY SUPP PAINT SUPPLIES PUB WKS 144.98 SAHDPAPER CITY Gt-IR 70..59 ~(<*::(, TOT(~L FOi':;> TONK{; AUTO f~ND BODY 21..5..57 17724 TaNKA BAY-CITY OF WATER SEI/.iER TB LIQ UTILITIES *** TOTAL FOR TaNKA BAY-CITY OF 1772.5 TWIN CITY WATER CLINIC WATER TESTH.!G 17726 VILLAGE FLOWER SHOPPE F'I.JNEF;>{;L F'LC::I/.JEF,~S Pa e 4 WATER DE 666.00 SEWEH DE 195.60 -------- 88.48 9~)O ,. 08 lpit~TER DE 20.00 COUr-)C I L. ~;l ,.(,3 .. C H E C K R E G I S T E R CHECK CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT COM .L 09 96 75 GRANT M. ANCEVrC 2.10153 109.73 COM .1 09 96 77 DERAK R. ANDING 2.10154 316.02 COM 1 09 96 101 SCOTT M. BARTLETT 2.10155 135.94 COM .1 09 96 .1.10 CONi'~ I E D. BAS T'"-r' R 2.10.156 307.36 COM .1 09 96 1.15 LAWRENCE A. BRO'/JN 2.10.157 1166.76 COM .1 09 96 345 PATRICK C. CRET (~N 2.10.158 24.1..11 COM .1 09 96 375 JODI " DALLM~~N 2.10.159 71.18 :4.. COM 1 09 96 500 CHARLES ,.... DAVIS 2.10.160 625.88 -:>. COM 1 09 96 775 JAMES C. EAKINS 2.10.16.1 676,.36 COM .1 09 96 .100.1 JOHN r1.. FRUTH 2.10.162 90.93 COM 1 09 96 .1105 KERr ANNE GRAF 2.10.163 .1.10.82 COM .1 09 96 .1.165 PAUL f~ Ie HAEG 2.10.164 222.54 COM 1 09 96 1175 ALAN S HASKINS 210165 68..11 COM .1 09 96 .1.190 KATHLEEN A. HE8ERT 2.10.166 62.1.08 COf1 .1 09 96 .1400 PATRICIA R. HELGESEN 2.10.167 556..14 COM .1 09 96 .14.15 SHA1/JN D. HEMPEL 2.10.168 92.25 . COM l 09 96 l550 .JAMES C. HURM 2.10.169 .1629.64 COM .1 09 96 .160l 8R:r Ai'.! D. JAKEL 2.10.170 .105.86 COM .1 09 96 1700 JEFFHEY ,., JEi'.jSEN 2.10.17.1 823.49 l-t.. COM 1 09 96 1800 DENNIS D. JOHNSON 210172 788.66 COM 1 09 96 1940 LOREN A. JONES 2l0.173 83.9.5 COM .1 09 96 .1950 MARTIN L. JONES 210174 .55" 6.1 COM 1 09 96 2.100 '/JILL lAM c JOSEPHSON 2l0.175 632.56 J .. COM .1 09 96 22.50 ,J (~S()N N. l<'OERT I NG 2.10.176 286.06 cmi .1 ':)9 96 2270 ,JOHN Too KOPISCHKE 2.10.177 2.54- ,.89 COM .1 09 96 2350 STEVE ,- KUCERA 210.178 .140. .1.5 I::' . COM 1 09 96 2450 HANS Z. U~RSON 2.10.179 .138.. .18 COt"-i ~L 09 96 2500 SUSAN 11. LATTERNER 210180 368 . 6.5 COM 1 09 96 27S.:) (~LEX ;:: ,. i_OCKOVITCH 2.10181 .145.68 COM 1 09 96 2800 JOSEPH j:J .. LUGO'/JSKI 2.10.182 8.15..48 cm1 .1 09 96 2"~?OO RUSSELL FL tiARRON 2.10183 2() ,.<2.5 COM ~L 09 96 :2905 PAUL S.. MARSO 2.10184 93.4.1 . COM .1 09 96 2940 RYM:~ IlL MCDONALD 2.10.185 144.07 COM 1 09 96 3000 THERESA L. NAAS 2.10186 699.2.1 COM .1 (I':;' 96 3050 EFHK i'-J,EI,.J8ERG 2.10.187 55.59 ..,/.... COM 1 09 96 3100 LAwr=<ENCE ." NICCUM 2.10.188 888.56 t1. COM 1 09 96 3400 SFU~DLEY ,j. NIELSEN 2.10189 829.89 COM 1 09 96 3500 ,JOSEPH ,=.. PAZANDAK 2.10190 .1043.2'7 COM .1 09 96 3534 CHRISTOPHER E.. -PETERSON 210.19.1 104..1.1 COM 1 09 96 3590 JOSEPH A PREHALL 2.10.192 127.44 , " COM 1 09 96 3592 SAMUEL D.. PRE HALL 2.10193 .107.94 COM 1 09 96 3600 D(~NIEL J.. R(~NDA'-L 210194 919..17 C0l1 .1 09 91S 3(:;.60 JEI~NNETTE M. }:( I ESSEU1f.'lN 2.101':;15 .105.. 28 COM 1 09 96 3675 SUSf.IN M. RI1'J.EHIMER 2.10.196 40..17 COM .1 09 96 ~3690 EMILY (;1. R08 I NSOf'.j 2.10.197 2.14.70 COM 1 09 96 3701 8R I Ar,j M.. ROER I C:< 2.10.198 89.96 COM .1 09 96 3aoo ;~~L:::;N .~ :~OLEK 2.10199 1133.95 ,..I . C011 .1 09 96 3900 CHR I STOPHEI~ 1::.. SCHMID 210200 4_1'7,. 3(~ COM J. 09 96 39.10 R CONR(;O SCHi'lID 2.10201 .102..51 COM .1 09 96 4<::...... RE8ECC(~ ;:; . T~IF~VIN 2.10202 234..32 .... I :;) C011 J. 09 '7'(; 4600 :3E \/ ~= R J_ "l J VOl...J, FELDT 210203 6.16 " 3 ':~ . "" COf1 1 09 96 4750 RALPH ^ I/JEHLE 2.10204 66'9" ':;2 ;-1.. C~C;f"l .L 09 '}(:.' 4900 DEfli'.j H. YOUNG 2.10205 :2365,.82 COr-i ..L 09 (}l,~l 5000 DOi'.if'IL D '- ZDFN'IZIL 2.1020,-:'. 1251 ,. 71 '.- "" Page 6 MAYOR Robert Bean CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331.8927 . (612) 474.3236 COUNCIL Kristi Slover Bruce Benson Jennifer McCarty Doug Malam :rvIEMORANDUM TO: Mayor and City counCil. ' , Jim Hurm ,: J ji-- / Larry Brown/-i\1.../.'/ '/.".....0' J~uary 17. 1996 1996-2000 Capital Improvement Program (CIP) FROM: DATE: RE: Attached is the fmal draft of the CIP for the 1996-2000 period. Staff has incorporated the revisions received at the January 16, 1996 joint work session with the City Council and Planing Commission. Please note that there are items within the proposed CIP that will need to be address~d in the near future such that we can accomplish the goals outlined by the CIP. One of these items involves the Municipal State Aid route designations. The State Aid map which is included in the program is a concept map which includes potential changes to the route designations. These changes are in concept form within LitiS CrP and will be brought before the City Council and the Planning Commission for consideration at a later date. - The CIP document, if adopted, will provide clear direction to the City as we continue to develop our infrastructure. Staff appreciates t):le time and effort spent by all of the commissions and the City-Councilin providing feedback.and direction in the preparation of this document. A Residential Community on Lake Minnetonka's South Shore ""l. City of Shorewood Capital Improvement Program Consisting of a Capital Improvement Plan and a Finance Plan for the Years 1996-2000 10 .~ -) TABLE OF CONTENTS I. INTRODUCTION. .... ............................ ............... ..1-3 II. CAPITAL IMPROVEMENTS PLAN............................4 Capital Improvement Plan Elements: Water.. ..................... ..... ........................... .5-7 Streets... ......... .......... ................................ .8-17 Stormwater Management................................ .18-22 Sanitary Sewer............. ............................... .23-24 Public Facilities & Office Equipment.... ...............25-26 Equipment..... .... .................. ...................... .27-28 Parks....................................................... .29-36 Unscheduled Potential Projects..........................40 III. CAPITAL FINANCE PLAN..... .................... ............41 Funding Source Summary........................................41 Capital Improvement Budget......................................42 IV. APPENDIX - Public Improvement Process......... ...........43 . ..,. "'1 1. INTRODUCTION This Capital hnprovement Program (CIP) is a coordinated schedule of municipal capital projects, improvements, and purchases for the years 1996 through 2000. Furthermore, it is a Capital hnprovement Finance Plan. It identifies sources of revenue to pay for the planned capital project improvements and purchases. There are two main parts which are integrated into this program document: The Capital Improvement Plan and the Finance Plan. The Capital hnprovement plan consists of several elements. The capital improvement narrative explains each capital expenditure by function. The capital improvement project schedule lists expenditures by year over the five year period. The Funding Source Summary traces all expenditures and revenues in and out of each of the various funds, and tracks fund balances during each capital improvement fiscal year. The section entitled "Projects Not Assigned a Year" is a list of projects which have been identified but not developed enough or attained a high enough priority to be scheduled at this time. The final schedule in this section is a summary of expenditures by funding source. The Finance Plan section is a summary of general fund appropriations for capital projects and a summary of activity in the capital reserve fund over the five year period of the CIP. Also included in this section is a sample Capital Improvement Budget Resolution which would have to be passed separately for the first year of the program, 1996. It budgets capital purchases and projects for the year. The Capital hnprovement Program is an important element of the comprehensive planning process. See Step 4: "plans, projects, programs" of the Comprehensive Planning Process Chart on Page 2. It is the bridge between policy planning and implementation. It is the direction the City will take over the next five years and beyond in undertaking and financing capital improvements consistent with the City's Comprehensive Plan. With this Capital hnprovement Program, the City Council is integrating the City's physical needs with financial resources. It is important to recognize that needs, resources, and projections change over the years. Therefore, it needs to be a fluid program, with review and update at least annually. The CIP's place in the City Council's work agenda is explained well in the City's Comprehensive Annual Financial Report: "The City Council recognizes that its work consists of more than responding to citizen requests and adopting an annual budget. The City Council's calendar consists of three phases. The first phase is Planning, which includes employee and systems evaluations, review of the previous years work plan, review of the City's Comprehensive Plan Executive Summary, review of the Statements of Purpose and Values, and identification and prioritization of issues for the next twelve and twenty-four months. The second phase is that of Programming. Each year the five-year Capital hnprovement Program is reviewed and updated based upon priorities established in phase one. In addition, any changes to the Comprehensive Plan are made based upon the phase one decision. 1 The third phase is Budgeting. The Capital Improvement Budget is established as year one of the five~year Capital Improvement Program. This five-year Capital Improvement Program is a very important fmancial planning document as it projects the City's capital improvement needs and identifies fmanciaI resources to meet those needs. It clearly identifies areas where policies are lacking and where problems may arise in the future". Each project which is identified in this program must be approved by the City Council under normal processes. A typical project public improvement process is shown as a separate Appendix. 2 ,r. . t:-" ~ (jJ [\) \ Ul ~ J '0 \1 \1 s.\)o \1 \1 ~ ~ 53 \\) :f 0 i I :::s :::s ~ - :3 :J~ -. \) :::s \\) ~ :r :::s :::s <<q -. << -. :::s -sL m8 H S :::s :fG (f) U\ ~ (\) .. ~ \1 ~ .~ () ~ 3 \1 ~ \\) - ~ ~~ - :::s (\) -S :::s ~J I ~ <.9. ~ g :::s ~ ~. m ~ (\) tSfo () :::s ~:T .\\) 0 am -. g 1 J ~ () ~ --.\\) 0 ffi ~C\) jJ ~ 3 a ffi m~ -. << .. () 03 :::s \1 t! I a (f) o(S) ~\J 0 ~ 15 (\) \\) () C\) -- =~3 \\) Ci ~ ()-3 --'0 - ~G~' (S) :3 -G 3 \\) \\)(\)3 (f) 3~~ (S) J r ~ , " WATER The City Council has recognized the importance of providing a safe, reliable water system for the residents of Shorewood to meet domestic, commercial, instructional, and fire flow demands in the City. In so doing, they have directed that a multi-year program be undertaken to expand the municipal water system. The goals of this program include: Interconnect the several isolated municipal systems that now exist within the City to improve reliability and provide adequate flow for fighting fires. Make municipal water available to new development. Provide adequate storage, including a tower on the west side of the City, to meet peak demands and fIre flow requirements and to improve system operation. Finance water system improvements through assessments, trunk: charges, and user fees. In 1995 the City adopted an ordinance which specifies assessment and trunk: charge procedures. In 1995 the City completed a feasibility report for improvements to the Boulder Bridge and Badger Field water systems, including connection of the Boulder Bridge System to a new water tower proposed for the Minnewashta School site, extension of the Boulder Bridge system to serve the Heritage Development on Edgewood Road, and extension of the Badger Field system to serve the Gideon's Woods development on Manitou Road. The watermain improvements are scheduled for substantial completion in 1995 and the water tower should be on line by the late summer or early fall of 1996. . . . . In order to properly plan the sequencing of the remainder of the proposed improvements, an implementation plan is now in the process of being developed. The plan will identify proposed phasing of water system improvements over a 10 to 15 year period. Criteria used to sequence phasing includes: · Provide municipal water to new developments. · Interconnect existing stand-along hydro pneumatic systems. · Coordinate water system improvements with street reconstruction needs. · Provide water to residents requesting service. · Fund improvements through assessments, trunk: charges, and user fees. · Implement the most cost-effective segments first. · Provide service for portions of the City of Victoria. 1996: The following watermain segments are proposed for construction in 1996: · Eureka Road from Srnithtown Road to Birch Bluff Road to serve a proposed 18 unit development scheduled for construction in 1996. This work will be done concurrently with reconstruction of Eureka Road to MSA standards. · Strawberry Lane from Srnithtown Road to West 62nd Street needs to be reconstructed. Watermain will be installed in conjunction with street reconstruction. Construction of a trail, using MSA funds, will be considered as part of this project. 5 . A watermain is proposed along Smithtown Road from Boulder Bridge Circle to the Victoria City limits in order to provide service to the northeast area of Victoria. A meter station will be included to measure water usage. A short length of watermain will be constructed along Manor Road to serve the proposed Blegin development, located south of Vine Street. . Extension of the watermain along Smithtown Road from Eureka Road to Country Club Road will provide for connection of the Boulder Bridge and Badger Field systems in order to enhance reliability and to improve system operation. Additionally, this connection provides future capacity to serve the City of Victoria. 1997: The primary goal in 1997 is the connection of the Amesbury well system to the S.E. area water system. This expansion will connect the N.E. area of the City to the existing elevated storage tower on Old Market Road. This system expansion provides the means to serve the entire easterly one-third of the City over the next few years. . Another major segment proposed for 1997 is along Highway 7 from Shorewood Oaks Drive to Eureka Road providing service to the proposed 64-unit senior citizens housing project. Other projects proposed for 1997 include Wedgewood Drive and adjoining streets, which are in very poor condition and in need of reconstruction. 1998: During 1998, water service is proposed for Birch Bluff Road and the portion of Edgewood Road lying east of Noble Road. Additional areas of water system expansion include Woodside Road and the adjacent streets west of Howard's Point Road of the Boulder Bridge system. The proposed Badger field system expansion includes the Echo Road, Shorewood Lane and Timber Lane areas. 1999: Water system expansion is proposed for Country Club Road between Smithtown Road and Yellowstone Trail, Yellowstone Trail between Country Club Road and Lake Linden Drive and Lake Linden Drive between T .H. 7 and Yellowstone Trail. Country Club Road, Yellowstone Trail and Lake Linden Drive are proposed for reconstruction with MSA funds along with expansion of the water system. The Glen Road area including Star Lane, Star Circle and Club Lane are also proposed for water service expansion during this construction year. 2000 : The year 2000 includes Yellowstone Trail west of Country Club Road and the Pleasant A venueIWiltsey lane area. Yellowstone Trail between Country Club Road and Eureka Road may prove to be cost prohibitive due to the low number of assessable units along this segment. However, construction of this segment is desirable in order to loop the Country ClublY ellowstone area with the Shorewood OakslEureka area. 6 " r ':I ~ .. W ATERMAIN PROJECT SCHEDULE . .. ..... ..< ,,< Str<<t Name From To Total Amount 1996: Euteka Rd Smithtown Rd Birch BlufT Rd 5129,41 \.00 Smithtown Rd Coun~ Club Rd Club La 90.612.00 Smithtown Rd Club La W Dr 118 030.50 Smithtown Rd Wedllewood Dr Euteka Rd 40257.00 Manor Rd Vine St 200' South 18.940.50 StrawberrY Lane Smithtown Rd Manle Ave 165.375.00 Smithtown Rd Boulder Bridoe Clr South city limits 149,43\.50 Annual Totals $712.057.50 1997: Wedllewood Dr Smlthtown Rd Tona Bav Limits 5198.917.10 Mallard La WedllWood Dr Cul-de-sac 34.290.00 Teal La Wednrood Dr Cul-de-sac 24.381.00 St Albans Bav Rd Excelsior Blvd Manor Rd 167.575.50 St Albans Bav Rd Excelsior Blvd Easement 119.839.50 Manor Rd St Albans Bay Rd KnillhtsbridRe Rd 147.933.00 TH No.7 Shorewood Oaks Dr Euteka Rd 125.847.00 Annual Totals $818 783.10 1998: Timber La Smithtown Rd Cul-de-sac $159.826.50 Shorewood La Smithtown Rd Cul-de-sac 84.334.50 Echo Rd CountrY Club Rd Smlthtown Rd 182.088.00 Birch Bluff Rd Grant Lorenz Rd Eureka Rd 217.633.50 Edllewood Rd Noble Rd Grant Lorenz Rd 223.033.50 Woodside Dr Boulder Brldlre Dr Howards Pt Rd 217.255.50 Boulder Bridlle Cir Boulder Brldlle Clr Cul-de-sac 30.982.50 Kathleen Ct Woodside Dr Cul-de-sac 28.917.00 Woodside La Woodside Dr Cul-de-sac 27.540.00 Annual Totals $1.171.611.00 1999: Yellowstone Tr Lake Linden Dr CountrY Club Rd $91.516.50 Lake Linden Dr Service Rd TH No. 7 Yellowstone Tr 8\,189.00 Club La Smithtown Rd Cul-de-sac 79.083.00 Star La Smithtown Rd Cul-de-sac 65.205.00 Star Cir Star La Cul-de-sac 16.038.00 Manitou La Glen Rd Amlee Rd 29.133.00 Amlee Rd Manitou La Cul-de-sac 71 .401.50 Glen Rd Wedllewood Dr Manitou Rd 260.050.50 CountrY Club Rd Yellowstone Tr Smithtown Rd 119313.00 Annual Totals $812.929.50 1000: Yellowstone Tr Club Vallev Rd TeeTr 524.948.00 Wi Itsev/Pleasant Yellowstone Tr Cul-de-sac 93.771.00 Yellowstone Tr CountrY Club Rd Burkea Rd (1st Ave) 315.751.50 Annual Totals $434.470.50 CI1YOFSHORE\'oQX) WATER SYSTEM ANALYSIS CASH FLOW PROJECTIONS 1996-2000 BALANCE 111 lUll 1U.Z lUll 1Il.IlJl 2lUl.ll 307.500 904.757 1.148,973 1.310,480 1,390,818 30.000 30.000 30.000 30,000 30,000 7,700 14,980 21,700 22.960 23,240 2.100 11,958 27,846 48,552 88,656 6,612 15,312 19,488 21,924 22.966 215,400 322.999 286,063 215.592 163.971 85,150 60.000 149,883 179.593 237,669 287,457 (1.641) (4.225) (6,903) (9.344) (11,486) (87.980) (213.202) (213,165) (202.972) (202.518) 0 (74.375) (144.625) (266.325) (351,525) 22.067 28,024 31.962 33,922 33.569 ---1!QiJ57 1.148.9~-1d!Q,.460 1.390,81.1--1...376,328 7 Cash Flow . Currenl Connections Water Usage. Part 1: 1995 Project Water Usage. Part 2: 1998-2000 CIP Waler Usage - V1cloria VIctoria Capllal Conll1bu1lon Spec Assess PmlI - Part 1: 1995 Projac1 Spac Assess Pm1s . Part 2: 1996-2000 CIP AcldIllonal OperttonlMalnl Coal - An Parts Leu: Oebl SeMoe - Pelt 1: Illl11 Project Lass: 0eb1 Sarvtca - Pllrt 2: 1996-2000 CIP InlarllSl 0 5% BALANCE 12/31 ~ STREETS The need for safe, well-maintained streets has been recognized as important by the City of Shorewood, as well as by the traveling public in general. Street maintenance functions have annually been budgeted in the general fund as follows: patching $30,000; and seal coating $35,000. In addition, funds have been set aside for street overlays ($80,000 per year) and reconstruction, which is growing to $270,000 in 1996. Public Works and Engineering believe that it may not be economically advisable to continue maintenance functions without reconstruction. Proper drainage and sub grade of a roadway are essential to long pavement life and are left uncorrected with a simple overlay. Payinl for Street Improvements: In addressing the policy consideration identified in the 1992-1996 CIP, specifically design standards and fmancing options, the City Council established and accepted the final report of a Street Reconstruction Financing Task Force in 1992. During 1993, the Council considered a special assessment ordinance consistent with the recommendations of the Task Force of assessing one-third the cost of a typical street, and similar to the program described in the 1993-1997 CIP. The Council determined that the proposed ordinance should not be adopted at this time. There was concern voiced for the actual benefit to property owners from improving collector streets, for the concept of a special assessment adding to the "tax burden", for truck traffic due to construction, and for the fact that many streets do not have water utility mains under them. Since the Council has decided to proceed with expansion of the City's water system as identified in the comprehensive plan, the question of how to finance street reconstruction becomes more imperative. Ideally, street reconstruction should be done concurrently with watermain construction to minimize disruption to affected residents and traffic flow, and reduce costs. The City Council has determined, with the acceptance of this document that street reconstruction is not to be paid for by special assessments. Most collector streets are designated MSA streets and have MSA funding to help pay for any reconstruction. Streets constructed over the last 15 years or so should not need reconstruction for perhaps over 20 years. Therefore, if a newer street is dug up for the installation of watermain the Council feels it is not fair or proper to "reassess" the property owners for that improvement. The remaining local streets, over 15 years old, are in areas which seem to prefer roads which are not "new", or more rural in character. This document increases the taxing effort for this purpose. It is accelerated by $20,000 per year, $190,000 in 1996 to $270,000 in 2000 in anticipation of greater street reconstruction needs. The annual overlay effort remains constant at $80,000. The City Council recognizes that the loss of special assessment revenues will need to be offset by additional general funds going to the street reconstruction account. This can be done by increasing the "scheduled transfer" in the CIP, or transfer "surplus" funds on an annual basis. The later is recommended at this time. Certainly the tax revenues returned to the City upon the end of the Shorewood Tax Increment Finance District should be, at least partially, designated for the street reconstruction fund. 8 r- Streets Defined: Shore wood has two classes of streets: standard local streets and MSAIlocal collector streets. MSA stands for Municipal State Aid. In 1990, Shorewood became a part of the MSA system and therefor eligible for State funding for a portion of the major roadway in the City. Currently, the amount allocated is about $215,000 per year. Approximately, 25% is being utilized on program management, planning, and easement acquisition for future MSA projects. There is a potential penalty for not using the funds on a timely basis. Construction funds from MSA may not be used for local utility improvements (i.e. watermains). They can, however, be used for storm sewer (in the roadway) sidewalks, trails, and must utilize curb and gutter. Street planning should incorporate trail plans as adopted by the City Council (see Park and Trail section). 9 A~ MSAlLOCAL COLLECTORS Desien Policy: The current minimum width and current Shorewood standard for MSA streets is 26 feet. This width could be adjusted by the City Council (with State approval) if factors might call for a different width, such as the need for on-street bike lanes, need for on-street parking, high traffic counts, or other safety considerations. Such changes should be made only after . holding a public information meeting. Curb and gutter is required on MSA system streets. Reconstruction Project Schedule: The current, average estimated cost per mile of reconstruction to MSA standards is approximately $871,000, including an allowance for storm sewers. The following project list is a blending of reconstruction needs with available ftnancial resources and water system improvement needs. 10 ~ ~ ~ ffi 'L ; t!! tl 6 ... :~~:.l~iM~M!f~IR:iiiii;::iJiCQN$titymii.Q:Nlfm:ig.s:~~!I::;:~1::.\~il..i:I~::~111:1~~II~lilll~lilllllii~[:i~!~1!il\~ll~IIIIII:II:iiiil~::;i.~I.:;l,.:'" 1,700 STREET "'ROM/TO 1996 1997 1998 Country Smlthtown Road Club/Eureka $670,000 Lake Unden Drive/Country Club Yellowstone Trlall Road 1999 2000 FoorAGE 4,200 $302,000 I-' I-' Frontage Rd. /Yellowstone Trail 1,500 l..ake Unden $247,000 1,300 Country Club Yellowstone Trail/Smilhlown Road $399,000 2,750 Eureka SOlithlown/ Birch Bluff $482,000 $1,152,000 $0 $0 $948,000 $0 .'1 '-- ""\ ~ Additional projects for the future include: · Cathcart Drive (2,640 feet) - $518,800 · The remainder of Smithtown Road · Galpin Lake Road (must be added to MSA system) - $460,000. · Excelsior Boulevard from St. Albans Bay Road east (must be added to MSA system) - $371,300 · Covington Road (2,400 feet) - $396,000 Because of the time and potential additional expense for obtaining right-of-way, clearing existing utilities, and gaining the required permits, each potential project will have to be approved on its own individual merit. Therefore, the above list is considered a goal over the next five years with revision as necessary. Due to the complexity of reconstruction projects, a two-year timetable for each project from start to finish should be anticipated. At the end of this MSA section is a "MSA System" map (current and proposed). Fundine Source Summary: The following funding source summary illustrates where dollars will come from to fund the project schedule. If the projects programmed for the years 1996 - 2000 proceed as scheduled, an advance of future MSA allocations will need to be requested to make up the projected funding deficit as shown in the following table. 1996 1997 1998 1999 2000 Fund Balance, Jan. 1 $913,290 $42,040 $99,990 $301,240 $28,290 MSA Contributions $215,000 $71,700 $215,000 $215,000 $0 Transfer - Street $48,200 $0 $0 $137,100 $24,700 Reconstruction Transfer - Trails $(112,000) $0 $0 $(88,200) $0 Projects/Expenditures $(1,152,000) $0 $0 $(948,000) $0 MSA Advance Funds $143,300 $0 $0 $424,900 $0 Program Management $(13,750) $(13,750) $(13,750) $(13,750) $(13,750) Fund Balance, December 31 $42,040 $99,990 $301,240 $28,290 $39,240 12 The State of Minnesota allocates fund to cities over 5,000 in population to improve designated Municipal State Aid streets. The mileage of City streets designated as MSA streets is according toa ratio established by the State. Annual allocations for this purpose are made by the State according to a formula which considers a City's population and its need for funding for MSA streets. It is anticipated that the City's annual MSA allocation for the next five years will be as shown above. Expenditures shown above are as listed in the Municipal State Aid section of the Streets and Highways schedule. 13 .( r " CITY MSA , OF SHOREWOOD STREET SYSTEM 'i~>'''/.:/ : '.' .r::-,:: /~;::>;r;; ,.:':~i, ,','. .. W"Ori' ',~a (t....:<:;::;;/.:::.:;>.;;.~\. ;:.'it:::....:.,:~F:~?j<;+~;:i!}i. :~;>'}:i.;:.~~-l,;-i:\ ; :.:" '" "'}:": :.'j~ ~~;!')<:,\J,:j ~:::\:: r'R '.: T t\ ';;';:,:' . .~ . .*;;~;,"i,::....:.,::~(F:.; \::.<~,:i~{~:~:. . <~.., . . ,.:,. (.>:'~ " "w A~" "0 .';/,~,,;;)';.:;:....<:.. \,j>",>::~. I v , /:<6'/~>" ,..",,[5 "jf.,j!/~"..:,;;, ..y.,,~!~ ~;:" /"""" u ..n".."'o ~i .-<<!'6;::.:::;:.::.......".:::>..~..'a{; ,," '.>;. : S.""'::.:::''':;';:.:: '.! 7,\ . . ':,:~'.:'" n ..,sr..." 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I ........... . /ji .:,\> I :;::<::;.:: fagl, f:HtUfd ~ ;;i- .:; \.;,<~;~~~ .,;:. ~ ;,';;;';;; .' \: 0. ,";,...:, ...~- Sf;;'"k .'..... i.':" .' '::: "-*\..,,, .'" ~"::' ',-.,,,...... , {.l~~f~ ~..l ~: , j' ":~';,;\:' , ot. :> ".' ./.., A.';-:""'....I.';,;,-.. '.:::~~>~_1 < L'~'l l~ ;~jF~ ..,,, ~ ","0 . X ~ ~ . ;). "~~~~ N B s 1j 6<}0 SCAlE o . 2400 I FEET 1200 . IN LEGEND * . * CITY PARK CITY HALL SCHOOL COUNTY HIGHWAY STATE TRUNK HIGHWAY CITY STREETS - CITY BOUNDARY HCRRA TRAIL l,.s"/'>' ~fi ....,;,:;'/UJ. , ,,::;~~~:,~l~~~.,~./,.:~:Jr~ .. .:.:::.~.:~'.~:..: "'. ". ~~ .' " ,~ j fL: ;\.'~~.,,1~~ ~.\':;'; '~)1#~I:Z .....">.0 E-< l:I;:l fM.s"M"~ if'; "'~ '~;i,,\:,~.:.:.~...'~";j~:'~~. ; (Wi!tlif...." r(t, ~': '" :i ~; ~..~i~ [t.'Y'i~ " {.,~~S. ~., ~,: ~ .~.~.. w >" <> \\ ~f~ flQ,i\ r ',-, __<... ~"4-~", 4i./ ;q.; .~\ KDnWlllf ~~,,,"<:..^",,~y. .~!~;. ..( '1-.' "':.:~....,." ;.<\l -, -t~~'~ tf/Nfftt(o.rr:!v'i /": oP,."~"" .>'r,~~u#;w JI t.\~~f,r!ff~ ~l? ....! 'Il', \'.~'Rt.'?r ~,,.,~.,,. '. ~ "",,: ':"rW';.. Co; "1'~.!NHASSE'M~: .. "., .,I1"i:Jr'''''\~ ~sr-)t'! -"1,(: $' t~. 't .,~r;1::'-..qc,c.i 'r')~] ..;.:: \::i:r;;,;~C;,~,:: llJ i5';: "...,.,.,~,. "Iq ~"."'., J" . H'; /,";~~.~1~t:. } !i~t,5!" ~r;~~t(ti:~~V€ .. ~..:!. ~~'~'-1'~i> "~', .-' .,;;. fR6:shIlE" oil. .. " '<"';'- , ,,,,,'~"~~ H t ~st A"~ (t R \" .iii ~~l \:4~.f.') " 'H4;i A "r '~4I>(~_M!.'if.,fI!".!:i't .;,.....;.) H ;1~$~7~,~~~( ~~fi4"'.:~~ta~;~.I~;:;~h ~ ~~i~': ~~.; ~;;EW f} (,ii'!>Td fUOfJ! (t:~ ~'Mr WJ:>{. ,'. $~ * ..r !J. {ASTLe f>!{)tU 'Yl'\!i~:~~>'\I.E.!, ~.~ . _', ~;' ~.. :It!:'''f.} ... . (j. ithI.(",~I.t!., .. '~.J.:;';M',i. , ,~ ',i::~~ ~ :::c'" . !) -'" '\0', ,>- :~~ *', ATHCAfWl~< ',<i:;:: ;,~:l";'!, ,..,"~f;J"'''l~~;t;j'J 1. ~l' ; ; : ""'~~;':~f' "- ~.~ {f~ ",~~ <~ '''::'~':~~';, , :~t~~~~~~'\/" t.~~.,~.: '~;~;9:~ ...~ -'p. ~~.~,;:>~ RfiJrJt ..'/:" '/':/[,1)""1/<'4 ..;; '. , i "(\ : $l'it;r.t!j~:;. " Sf"lI n.jl1ovlrN-:r BAY. . Vlcro~" * ',:ii'.;S'iii1 .,~ ~; ~ 'f(i~ . ,.".' (IJv'i -+'": :.6'"'l",A-.... .;.,. FUTURE ADDITION TO MSA STREET SYSTEM. EXISTING MSA DESIGNED STREETS FUTURE REMOVAL FROM MSA STREET SYSTEM. 1995 " LA!<E .J"V I R GIN -------... FALL R:q;. ~'S~'\ ~l: .?, ~it ~<r <>t I'~'C l.,. ,.;~ .'~ '1> QS;\\orr ScheleD Mayeron .. Anoctat... Inc. ") "-'. LOCAL STREETS Desia=n Policy: When the City determines that a street should be reconstructed (work beyond patching, seal coating, and overlay), it would be rebuilt to its current width. Current width could be adjusted by the City Council upon request of the property owners or by the Council following a public information meeting if traffic counts or safety considerations suggest a wider street is warranted. The City's Street Reconstruction Financing Task Force broke the local streets down into three categories: . Standard local . Substandard local . Other 24' + 20-24' less than 20' There are potential safety and legal concerns in reconstructing a street today to less than a 20' width. This needs to be reconciled prior to reconstruction of any of our narrow streets. Shady Island Brida=e. The 1994 annual bridge inspection revealed substantial bridge deterioration over the past year. Enough deterioration has occurred, in fact, that weight posting and repair were necessary in 1994. In addition, previous reports indicate that the useful life of the bridge will be running out within the next few years. Therefore, it will be necessary to begin the process of replacing the bridge, with the following steps. 1) Study the feasibility of the various options available for bridge replacement, their costs, and funding options. 2) Plan for project expenditures in 1996. 3) Establish an advisory group of island residents. Reconstruction Project Schedule: Local street reconstruction needs have been coordinated with the city-wide water system implementation plan to minimize disruption to affected residents and traffic flow, and to reduce costs. Those streets that presently do not have watermains are programmed for reconstruction when watermain is installed. Strawberry Lane is a high priority street for reconstruction and is ready for watermain installation since a trunk line is available along Smithtown Road. Some of the project funds shown in the table below should be expended in the preceding year for preliminary surveys and design so projects can be bid early in the year. 15 Strawberry .49 Lane $383,000 .09 Teal Lane $72,000 Shore wood .16 Lane $97,000 Dellwood .11 Lane $82,500 Mallard .09 Lane $72,000 Timber .17 Lane $143,100 Wedgewood .30 Drive $306,600 Pleasant! 0.30 Wiltsey $268,000 Shady Island $260,000 Bridge TOTAL $643,000 $450,600 $240,100 $82,500 $268,000 In addition to this list, sections of St. Alban's Bay Road may need striping or widening due to traffic increases which have resulted from closure of slip ramps on Highway 7. Murray Street may need reconstruction following subdivision construction. Additionally, the following streets have been identified as the next priority: Noble Road Wild Rose Garden Road Smithtown Lane 700' 2,360' 540' 850' $104,000 $245,000 $ 78,000 $110,000 Streets and conditions need to be re-evaluated each year so that more specific plans can be established. Only the first year of this plan is considered "authorized." 16 ,j <: '") 'v, Funding Source Summary: The following funding source summary illustrates where dollars will come from to fund the project schedule. 1996 1997 1998 1999 2000 Fund Balance, Jan. 1 $913,290 $412,655 $165,549 $147,547 $169,583 General Fund $270,000 $290,000 $310,000 $330,000 $350,000 Contribution Tft - 5% to Trail Fund $(9500) $(10,500) $( 11 ,500) $( 12,500) $(13,500) Overlay Projects $(80,000) $(80,000) $(80,000) $(80,000) $(80,000) ProjectslExpenditures $(643,000) $(450,644) $(240,100) $(82,500) $(268,000) MSA Project Funding $(48,200) $0 $0 $(137,100) $(24,700) Interest Income @ 5% $10,065 $4,038 $3,599 $4,136 $3,335 Fund Balance, December $412,655 $165,549 $147,547 $169,583 $136,718 31 The City budgets funds for the overlaying and reconstruction of local City streets. The Street Reconstruction Fund is established as a reservoir for these funds. Revenues are budgeted transfers from the General Fund and expenditures are as shown in the Streets and Highways schedule for local streets. Fund balances are allocated to future local street improvements. 1996 Activities: . Annual seal coating and patching programs will continue as funded through the general operating budget. . is set aside each year for the ongoing overlay program. . Investigate the Lake LindenffH 41-TH 7 intersection and service road. Among the alternatives to be considered are: Closing the Lake Linden access to TH 7; Upgrading the frontage road; Upgrading the TH 411fH7 intersection; and A combination of these alternatives. At this point there are no cost estimates. Preliminary design should be undertaken in late 1995 for projects scheduled in 1996 so that projects can be let early in 1996. Acquisition of right-of-way necessary to do future planned projects should be undertaken so the schedule can be adhered to. 17 ) '. STORMWATER MANAGEMENT The major goal of the first few years of this capital program will be the implementation of projects that are funded with the Storm Water Utility Fund. These projects are, by definition, small in scope. No single project should be larger than $15,000, and it is anticipated that they will average about $3,000. Funding for the Glen Road and Grant-Lorenz drainage projects are still included in this schedule, but the public need or desire for these projects should be investigated before initiating them. The Minnehaha Creek Watershed District has expressed interest in completing the Glen Road project, and may be willing to participate in the cost. The two planned projects would require establishment of separate watershed taxing districts from which 70% of the project cost would be collected through special assessments: Glen Road. This project consists of developing ponds two and three as delineated in the Glen Road drainage report prepared by the watershed. Also included are the interconnecting pipes and rough estimate of the easements required. Grant-Lorenz. This project entails improvement to the drainageway north of Smithtown Road along Grant-Lorenz. Included are ditch cleaning, culvert replacement, and realignment in some areas. Project Schedule: Glen Road: Easements $88,000 Construction $115,000 Grant-Lorenz: Easements $5,000 Construction $58,000 TOTAL $88,000 $120,000 $58,000 $0 $0 Fundin~ Source Summary: The following funding source summary illustrates where dollars will come from to fund the project schedule: 18 ,. 1996 1997 1998 1999 2000 Fund Balance, Jan. I $97,644 $16,400 $69,392 $87,527 $122,515 Utility Fee Revenues $44,000 $44,000 $44,000 $44,000 $44,000 General Fund Contribution $10,000 $10,000 $10,000 $10,000 $10,000 Drainage District Revenue $0 $139,300 $42,000 $0 $0 Maintenance Expenditures $(47,644) $(22,000) $(22,000) $(22,000) $(22,000) Project Expenditures $(88,000) $(120,000) $(58,000) $0 $0 Interest Income @ 5% $400 $1,692 $2,135 $2,988 $3,863 Fund Balance, December 31 $16,400 $69,392 $87,527 $122,515 $158,378 The Storm Drainage Fund is established to fmance maintenance of the City's storm sewer system, and to fund future drainage projects. Revenues are derived from a utility charge to all properties within the City. The City anticipates that 50% of annual revenues will be used to maintain the system, and 50% will be available for drainage projects. Annual contributions from the General Fund and tax levies on special drainage districts will complete the funding requirements for drainage projects. The amounts shown for drainage projects are as listed on the Storm Drainage Schedule. The following page is a flow chart which explains funding for the Shorewood Stormwater Management Program. 19 .~ .~ The Shorewood Stormwater Management Program Funding Outline Funding Source: Issue Addressed: Shorewood/Lake System @ Stormwater Management Utility Fee=$3.75/Quarter $20,000/Year Sixteen separat~ Watershed Districts with Taxing Authority City Wide General Fund 20% of Project Cost 1000f Project Cost 70% of Project Cost $20,OOO/Year Stormwater System Maintenance Projects Stormwater Management Improvement Projects Confined Within Separate Watershed Districts @ City-wide utilily district. Simple Jee schedule based partially Oil waler runolJ ~ Generalfund contribution to city-wide drainage projects. C0 Special taxing district charges based on value wiJ/ be levied only when a project is done within that watershed district. ,., MISCELLANEOUS MAINTENANCE PROJECTS The City sets aside $20,000 per year to fund miscellaneous projects to correct drainage problems. It is suggested that the City implement corrective measures in 1996 for all priority 1 projects and as many priority 2 projects as the allocated $20,000 plus the unexpended carry-over, estimated at $27,644, from 1995 will fund. If funds are sufficient for all priority 1 and 2 projects, priority 3 projects should also be implemented, beginning with the oldest issue until funds are exhausted. CRITERIA FOR MINOR DRAINAGE PROJECTS TO BE FUNDED BY STORMWATER UTILITY GENERAL - Projects to be funded under this utility will include only those projects that are estimated to cost less than $15,000. Projects will be completed in order of priority, as defmed below and as categorized and dated by the Public Works Director. Where two (2) or more projects have the same priority, the older of the projects will be completed first, funding permitted. Total project spending per year will not exceed $30,000 or the fund balance, whichever is smaller. 1) PUBLIC SAFETY AND HEALTH Primary attention will be paid to those projects that impact the public health or safety. These projects would include ice problems on the road, erosion that is causing a hazardous structural problem (Le. undermining a road), or storm water that is causing a significant health problem (such as flooding the sanitary system). 2) SUBSTANTIAL FINANCIAL IMPACT TO THE CITY This category will include those projects that, while not endangering the public health, will still have a negative impact on the residents as a whole. Projects in this category include minor infrastructure replacement that cannot be funded cost effectively by other means. Other potential projects include erosion causing property damage and minor structure replacement. 3) PUBLIC NUISANCE This category includes those projects that cannot be considered a substantial hazard, are not likely to cause a financial loss to the City, but are a public nuisance. These projects include standing water in the roadway, unwanted flooding in public parks, and minor erosion projects. 4) PRIVATE NUISANCE Finally, those projects that are a nuisance to a single residence or small group of residences that the City Council deems that the City has some responsibility to help correct. These projects include those instances where a large drainage area is causing a problem to a small area, and the homeowner(s) is (are) willing to allow a right-of-entry to City crews without cost. 21 MISCELLANEOUS MAINTENANCE The following items are only excerpts taken from a list of drainage problems and complaints to demonstrate prioritization of problems. Priority 1. Public Safety and Health · Near Mountain Boulevard, sump pump and drain tile discharge to street - (8/94). . Old Market Road, sump pump discharge to street - (4/95). Priority 2. Substantial Financial Impact to City . Morgobsky drainage and 1&1 problem, along Smithtown Road - (3/94) plans complete pending cost split with county. . Minnetonka Drive storm sewer system - (10/94). . Smithtown, driveway flooding - (3/94), plans complete, cost split with county pending. . Apple Road, driveway property flooding - (8/95). Priority 3. Public Nuisance . Harding Avenue in front of Agaard residence - (12/92). . Bracketts Road in front of Champion residence - (1/93). . Grant Lorenz "puddling" - (10/94). Priority 4. Private Nuisance . Rear yard drainage problem at Brown residence along Harding Lane - (6/92). . Bache sump pump drainage, 5535 Wedgewood Road - (5/94). 22 SANITARY SEWER SYSTEM The operation and maintenance of the. sanitary sewer system is a City responsibility n~ce~sary t~. pr?~t the {'ublic health.. Th~ existing system co",:ers nearly all property wIthin the CIty limits and mcludes varymg SIzes and types of gravIty sewer along with 18 lift stations to transport sewage where gravity flow is not possible. The system can be divided into roughly two categories, the older, original portions constructed by the City in the early 1970's and the newer portions constructed as a part of relatively recent development. As the older portions of the system are nearing 20 years old, . recent expenditures have focused on the maintenance and cleaning of the older gravity lines combined with the rehabilitation of lift stations (which is now completed). Maintenance has consisted of flushing, televising, and sealing to prevent.the inflow and infiltration (1&1) of clear (ground and rain) water into the system. In 1994 a Comprehensive City-wide clear water inflow and infiltration inspection program was completed. Rehabilitation of the lift stations consisting primarily of conversion to modem systems and the replacement of worn parts was completed in 1994. lQilow and Infiltration (1&1) Control: 1&1 reduction is desirable from both an economic and environmental standpoint. Reducing the amount of clear water in the sanitary system should reduce the charges levied by the Metropolitan Council Environmental Services (MCES) and reduce the operating time of the lift stations. Data from the MCEC and lift station run times will be analyzed yearly to determine what, if any, benefit is being realized by the City. The economic worth of the environmental issues involved is necessarily a matter of council policy. In 1995 the MCES established a Task Force to review its cost allocation methods. At the present time, the MCES uses a single rate system which allocates its current operating expenses to the user communities on the basis of the wastewater flow each community contributes. Some communities, particularly the core cities, have argued that it is more costly to serve outlying communities and, therefore, those communities should be charged a higher rate. To assist in investigating the current MCES rate structure, the Task Force established a technical advisory committee. This is made up of representatives from various user communities. Shorewood is represented on the committee by the City Administrator. At this time, there appears to be little support for changing the single rate cost allocation method now used by the MCES. However, there does appear to be strong support for raising the portion of the debt service paid by SAC charges thereby requiring an increase in the SAC rate. Increases in the SAC rate are likely. Since the SAC rate charged by the MCES is uniform, and Shorewood has relatively few new connections each year, but is a "wet" community, a SAC increase could be of some benefit to Shorewood because it would tend to reduce the growth of sewer rates. An important recommendation that the Technical Advisory Committee has made to the Task Force deals with inflow and infiltration (1&1) reduction. A study recently conducted indicates that the MCES could save $2 million per year if all 1&1 in the sewer system were reduced to normal levels. The suggestion is for the MCES to allocate a total of $1 million per year in the form $50,000 maximum loans to user communities for 1&1 reduction programs. The communities would pay the loans back at the rate of $10,000 per year. 23 However, if progress can be shown toward reducing 1&1, the loans would be forgiven. All of the details of this program are yet to be developed. It is not clear as to whether or not the Task Force will adopt or endorse the committee's recommendations. If the MCES adopts such a program, Shorewood should apply to participate. In the interim, it is recommended that Shorewood continue its efforts to control 1&1 by proceeding in 1996 with an 1&1 study approved as part of the 1995 operating budget. The study would identify an approach to investigating 1&1 in Shorewood's collection system, including methods to quantify excessive 1&1 and an ongoing program to reduce excessive 1&1 where cost-effective. Sanitary Sewer System Extensions: The existing trunk sewer system is adequate to serve the anticipated development over the next five years. Any local extensions are anticipated to be paid for either through development or assessment at the time of petition. 24 PUBLIC FACILITIES AND OFFICE EQUIPMENT Plans must be finalized on the disposition of the old buildings at Badger Park. A new shelter needs to be built to house the Badger well. This should be completed in 1996. Park Commission and Planning Commission have identified a parcel of land on Academy Avenue which could be sold with the proceeds going to park improvements. The City would receive only a prorated share of sale proceeds. Current plans call for the City to contribute $31 1.000 to the Southshore Senior/Community Center project in 1996. The hockey rink at Badger Fields will need to be moved to allow for the Senior Community Center. The City Hall Council Chambers needs improvement in audio and video equipment for presentations. The carpeting will need replacement in perhaps 3 years. These improvements are scheduled for 1996 through 1998. The Council has concluded that an increasing amount of funds should be set aside each year so that timely upgrades to computer systems can be made. Because these funds are "set-aside" rather than "expended" each year. the set aside is shown at the bottom of the Funding Source Summary. The balance is shown as "designated" for office equipment on the Chart. The Shorewood City Council has established affordable senior housing in Shorewood as a major goal and has acknowledged that this goal may require expenditure of public funds. The staff is to be proactive in attempting to reach this goal. $10.000 Badger Well Building (1996) - Water Fund Senior Center Move Hocke Rink Council Chambers: Audio Pro. ection amera 15.000 15.000 15.00 15.000 25 Fund Balance, Ian 1 General und Contribution Senior Center Fundin cial Assessments Public Facilities Pro.eets Transfer to Trail Fund Interest Income at % Total Fund Balance, Dee 31 Designated for 0 ce E ui . Undesignated Fund Balance The Public FacIlIties Fund was estab ished om the former Capital Reserve undo The purpose of the fund is to accumulate amounts to finance future public facilities and equipment replacement and acquisitions. The transfer to the Trail Fund is carried over from the Capital Reserve Fund. The transfer is made from the undesignated fund balance and will continue until the year 2000. Thereafter, should it be deemed that this amount is needed for trail develo ment an additional ca italle for trails will be necess (15,000) 1,834 7 ,202 15,000 30,000 45,000 0,000 75,000 48,755 2 ,199 14,600 9,772 202 26 . EQUIPMENT The Equipment Replacement Schedule. as laid out on the next page. identifies the year that each piece of equipment is likely to need replacement. The overall purpose of the schedule is to help us identify the fmancial resources that will be necessary to maintain an economical Public Works fleet which meets the City's needs. The schedule indicates that $99.225 should be set aside in 1995. An increase in the set~ aside amount of 5% per annum may be necessary to keep up with inflationary trends in the heavy equipment industry. Projections show a need for short term intemal borrowing in 1996~1998. and 2008-2009 time frames. During all other years balances should be sufficient to cover equipment purchases. As time goes on we may fmd the need for borrowing narrows if the fund balance increases because resale values are higher than 15% used. or if purchase prices are lower than anticipated. In addition. equipment will be replaced when needed. not when scheduled. If a vehicle's life can be reasonably extended. fund balances remain high and therefore there may be no need to borrow. Other options which could be considered at the time of a short term fund deficit is the use of five~year equipment certificates. or capitalleaselpurchase agreements. Fundine Source Summary: The following funding source summary illustrates where dollars will come from to fund the project schedule: 27 N 00 ~2~~:3~~m =- >S-m- " "0 :D -< " ~ :D Z r;)~m~O:D>~ ;m-i"'lm-<r-z ~zo~en~G) "00 'f1,.,m Z ~i!6~~o! 2~~:D~ ~ ~C!l.~C: m m a" <II Z Z en a!! 0 0 - 6 ~ > z ~~!A iZ ..... ..... .!!! 0 , - &~i .9 ,j u; ~~~ ~ -S i ~~a~ ;' ii3 Cil - - ..... SSl~ , .:::l" ~ ~, ~... ~~~ i ~ ~~~ s~~ ~~!O - 0 -3 <0 GiJs;; ~ ~ ~(II ~i:_ c: ... <II ....ki r.:: Ii!" "i:... :-,. JI tlw_ ~ ~ ..... h~~ .. :: ~ ..... I}li ~ ~~~ if~... -......... S:J~ N-= <II ... ... <II (II ~u.:'" .. .:; ::I ... - g ~ c;; 1oi\>~ ~J;..... ii~ :"ie-'" ~.;~ ~j~u; :.., - ~ m ~ III '" ~ ::; ~ ~ ij ... g:SD_ ~ ~ I - - ~ ... ai 3l !2 ...., 6)(25 N ~ ..... ~ CD 0 ... - ~J:;!ll <II ij i!S ~'" - ~ ~ ~ ... N ~ ::I ~!~ ..... ... <II 0 j ~~ ai 8l ... ... ... (01 'i ~ i: fIi i~~ ... t ~ CD ~ ",' ;;; I ... N ~~I ... (Il - c.n - '" ~! ~ ~ i~~ ... _ 0 ~~~N ~~81~ ... ~ ?lltl N ~ ~ g <II .. N ... ... IE g . . ~ !!! ~ - C5 ... '" m o ~ > "0 en ~ :t m 6 ~ :e ift " "0 e~ mm ~ ~ ~ ~ cn~ ~ i 2: i .a C' &. .&" g S I!! 3 3 III -< c: III i . III 1 iil ~ Iii iiI ~ ~ a 3 o C' a. ;' "'Sl .2. III !l i a. c jD :i! 2 ~ "11 ~SUl c ~i?! a. ~1il(ll l2 ~ ~ 8' S~~ ii ~~:! i ~~~ :I ~... ~ ~ ~! ~ o ~ 8 ~;ill i g ~ iil m 'V ~2~ ~Ii ;~i ! ~ SI 2:- ! 3 ~ Cl ... .. ... '" - & d ill ill ~ 2 J;1l ~!ll ~ " ~I~g~ m~mii g~~gm ~~~~I !il ~ ~ i ~ 6E!i~ ~ III ... ~ {II ~S~f.l; Z!;Cc;;~ ~ !" ~ ~ ~ ~,~~~ ~ ~ ill ~ r- 2:Dz ~ ~if g :D Z " {II =l ~ ; ~ m ~ ~ ~ {II !i m d lR c (II m !=' :Ii :t ~ ~ ~ ~ Iii '!!lllllllrl!l" 1Il!!!l!l:;~~~~tt~~allllll~l:l"~:3\ll~!!U''''i5i . ::i I 8 ~ ~ ~ g ~ ~ ~ ~ l III t t g j f ~ ~ 5 g g g . . . . ~ ~ ~ ~ ~ ~ ~ g ! ~ !~. ~ ~ ~ iJ ~~! ~! ~ ~ !! I g ~ il ml ~! ~ I! ~ ~ ~!! I~ 9 ~ ! ~ 8 i 8 ~ :8 ~ i 8 I i ~ ~ ; ~ I ~ m I 0 fi ~ ~ I I ; ~ ~ ~ ~ emie~~~i:'l!~~z" 9!11" t!t~lll !llil2~;g S/""I= " I ~ ~ ~ ~ g ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ , i ~! ~ ~ ~; ~ ~ ~ ~ J m ~ ~ ~ ~ t m R ~ ~ "Q " ~ j ~ j ~" i ~ ~ ~ ! ~ I ~ i ~ I ~! "1 I i ~ I I Iii i i i I I I ~ ~ ~ ~ g ~ ; ; - ~ ~ ~ ~ ~ ~ ~ ~ I I ~ = ~ ~ a = ~ 0 ~ ; 3 ~ ~ a s ill .. 'll " t H ! H i H ~ ~ i ~ Iii H ~ j i ! i I i ~ i ~ i i i I ~ i i g ~ ;& .. ~ a H 8 H a N ~ ~ ~ ~ 0 N P ~ ~ ~. ~ ~ P 8 0 2 8 8 ~ .. ~ 0 ~ ~ ~ ! G i . i ~ ~ i !! i ~ . ~ l! i ~ . ~ ~ ~ l ~ ~ ~ ~ ~ . l ~ ~ i . S ~ ~ ii ~ ~ ... ;; C/O . jj FI C/O C/O c= c; is .. III ~ o f PI III I ~ ! ... a; ~ N i N i N i: i! N i: i! s ~ N !" ~ tl ~ .. ~ ;:j ~ ~ . ~ ~ ~ ;; ~ ~ ; .. ". . ~ ~ ~ ~ .. ~ J II ~ C/O ~ .. ... ; ; i y ... i: ~ j 5 5 ~ ~ c.i ~ i ~ i! Q ~ N 1lI m ij ill III .. j ~ Ii .. l<' ~ t " ~ ~ ~ ~ ~ I: '" .. 5 ~ l" ~ ii ~ ~ i .. ~ 2l . i i N .. ! N i .. i ,. ~ 8 ~ i'l ~ . .t II IS CD C/O i i i i ~ ! g s I OJ m .. :!i ill ~ ~ () m I: ~ III !;! m 2 I;; 6 H i I i I i ::l ;; ~ ~ .. .. ... 0 l!l ! = '" ~ ::l i: ,;. ,. PARKS Park Project Sched~.e: The Park Capital Improvement Plan (PCIP) for 1996~2000 is shown on the following page. The PCIP lists projects planned for each year. Budget numbers are adjusted with an inflation factor and should be considered the budget for the entire project including "soft costs" such as planning, engineering, project management, etc. i> .... ...i""ii.ii. . 1999 - 2000 IIBAIII_Ii:..,: Playground Equipment 22,500 Picnic, Horseshoe, Landscape 10,000 CATHCART: Warming HouselPicnic Shelter 28,000 MANOR: SlL v ~K V"uuu: Warming House/Picnic Shelter 30,000 If Illi~ Ii:MAN: Building North (L) 50,000 Lights~Softball (L) . Picmc Area 5,700 Landscaping 12,500 Entrance & Sign 6,400 Signage 5,700 Drinking Fountains (2) 12,500 Volleyball Court 5,700 Tennis courtS(2) 50,000 Asphalt Roadway 15,000 u IH 1i:1l: Contingency 30,000 J. U J. AL EXPENSES $ 131,000 $ 65,000 $ 28,000 $ 30,000 $ 30,000 29 .. The Funding Source Summary - Park Capital Fund illustrates where funds will come from to pay for the improvements scheduled on the PCIP. Note that the "projects/expenditure" line corresponds with the "total expenses" line on the PCIP. Fund Balance, Jan 1 Park Dedication Fees General Fund Contribution Donations General Fundalance Sports Organizations - park Maint. Parks Foundation - Par 1m . Parks FoundatIon - BId Pro' ects/Ex nditures Tfr to General Fund - Maint. Interest Income at 5% Fund alance. c 1 Designated or Freeman Park (Cumulative) UndesIgn. Fun B ance, Dec 31 The Park Capital Improvement Fund is established to fmance improvement in the city's park system. Revenues are derived from park dedication fees from land subdivisions within the City, budgeted transfers from the General Fund, donations and the Shorewood Parks Foundation. Expenditures shown are for improvements funded from these sources. Fund balances will be allocated to future ark im rovements. 14,000 16,000 18,000 20,000 8,000 10, 0 388 15,888 (2,000) 1 ,888 30 ~ 0'Tj t:r' ,aQ ~ ~ oS- - ~ ~ . . . . . . . . - . . . . . ::to ~ 0 ~ 0_ ::s- ~~ ~~ ~ (j~ ~ ~ en en ", ~2:: 6: .... (al;;~~ ~~ 61 a> ~~ enO ::s .a~ 0 (J(l ~g t:r'~ "'to o~ ~e. g. ::t.- f!l. ~ 5" "t:) a g- ~~ o .... ~< <~ 1$.... en "8~ < ~.~ p.. ~ g- ~~ 0 ~R- ~"'t c::s ... .... ..... ~ .... 0 ~ tii. 2. ....~ _(J(l Ef g- ~t ~ o a~ ~ 0 g- a. S tii. ~ rei .~ ~ ::S"'ta< p.."'t "t:) o .... ......~~ ~ ~ ~ fit S- ~ ~ g"a' ] s' g-~ ..,~ ~S- o~ ~ ~. "'t ~ ~ o'~ .... o "'t ~"t:) ~~ .~ < 8 0 "'5 p.. ::t"t:) <0 ~o ~ ~ ~~ .g ~ ~.a' R-(a 00 t::tl 0 0 en' ~ ~~ .g: p..::Ssa en ~Cil en::S ...<~s ile: Cil ~ ~ ~.~ ~e; .....en ~ 0 ~ i ~ o ~. . e; ~ ~ (a(j ~ ~..... . ~o <' ....~ cr..... s.....cr 0 ~(D Cil 2. ::to S' (J(lS S' t:::':t:r' a cia $:I) .... '< a c ...... o' en::s ~ a(J(l ::t.~ en ~ (J(l 8" 8"B en~ ~~ 0 ~a~r~ ] p..~ ..... .g Q 5"Q<< g(j ::So ::s g- en ] 6- ::s..... ~ "'t .... "'t .... (J(l .., (J(l 8" (a p.. .... ..2. ~ a $:I) 1$ ~o ~ a ~ 0 ..... ~g, ~~ ~ ~] ::s ...... ~. ~ e. 6- ~ ~ en ~p.. ~"t:) ~ ~8 ..... en ~ ~ ....~ en 00 o <p.. 0 ~ fir~ ~~ ~~ en o"g ~ o~~ (a ~ enCil "'t...... << a8~~ ~ 0 ~. 8. p.. p.. ::S::s S-en ..... ~~ ::s p.. ...... en "'t Pr~ ~ ~ Op.. 0 ~t:r' ~ 0 0 t:::': 5" O(jen~ ~ .....c (J(l0 en ~"'t ~.~ ::s ~ go en a. 0 ..... (t' ~0"80 "'t ~S 2- ~Cil t:r'0 s:: < 0 ~ .....~ o::s JJ .... Cil o~~s 8 (a ~~ w p..8- p..]~ == 0 ~ ~ .g~ - Cil ~ Cil ~ 0 "'t ~ . s- (a ~. P5 2.0 ~ ~ t.,;;;.. .... ~p.. ~ cia ~ 8 as:: ~ 0 ::t.e; ~ a'8. < a ~~O p.. 8- gg- .... ~a::s ~ 00 ~. p.. o..~. ~ ~ ::s ..... ~ 8.0 0 g g- ~ < ::s ~ ", 0 '(t' ..... ..... 0 "'t ..... en s:: 0 ~8 g- ee;...... ~ -0 ~ ::s ~ i~~::s g- .... en.., ::to ~. g. ::s S 5 ~ ~. ~ ~t:::':~ R- ~e: ::to ::2- 0 8p..gg- ~. ~ R-g ::s 0 CD 'Tj ~ ::s p.. ~ 0 oeno en ::s en g S'~ s: g. "'t s:: S' ::::I. ~fto (a ::t. 0 en 5" S" .~ ~~ ..... en .... s: a p.. en - S"o 0 ::s Cil ::s ~::s: W ~ ::sp.. N 5..... S 0::S Cil g- O 0 ~ .ro n 0 en ~ ~ s:: p.. ~ t? ;S- ~O t:r' ~ (a (J(l ::sS-...... p.. .... ...... 0 a. ::to CD~....O ::to g- en ~ ......~ ~ -dnS ~ ::t.t:r' Cil & ~ ~. S- 0 e. ~ 0 ~ a en~ 0 a (je. ~ ~s:: 0 gn~p.. en Cil g. 5"~ 0 p.. ~. S ~ .... ~ J ~ ..... t.,;;;.. .... ::s 0 ~ (j a ~ (J(l n.. e; (J(l Cil~ ::s ~~..... 6- ~ 8. S 0 g~~ "'t !D I o -e. ~ 0 ~5 er fitene ~' (a en- ..... ~ ~g~~ ...... ~ 6- ::s 'Tj. ::s a. .... 2. '< - 8.? g- ..... ::s en ~ < .... e. \0 p.. ,<<(J(l g R- Cil .... a g- \0 go 8- 0 o~en ~ 0 ::s a. ..0 8- w en - ::s 0 (i (a .... ~ ~ s:: ::s 0 ::s~t:r' .?: ~ ~ - ~9 ::s p..~Q ~ ~"'ta~ - i Ei. en ~ e: ~ g.~~ 0 a. 8 ~.:=t. en ~~ [ n",~ 0 o~ s- 1 0 ::s t:r' ~ .,0 ::to R-& a (aoo l:li "'t ..... ~ 0 ......en ::s en en- ~ ~ en ~ .~ TRAILS Past public opinion surveys have indicated a strong interest in trail development in Shorewood. The City adopted a trail plan in 1992. With this Capital Improvement Plan resources are allocated and a trail implementation plan is adopted. The trails identified on this trail project schedule are along streets which are likely to be worked on over the next five years and along those not likely to need reconstruction for at least ten years. 1["......,...... ~....'ii. - .i))'...)))...... .......,., .. .". ......}II .,.} .. .....................11 1996 1997 1998 1999 2000 Strawberry 2,600' Asphalt 2S;OOC Lake Linden 1,500' Concrete $24,00<; Yellowstone Trail 1,700' Concrete $27,200 Country Club 2,300 Concrete $37,ODC Smithtown Rd (Country Club to Eureka) 4,200' Concrete $68,00C IEureka Road (SInlthtown to BIrch Bluff) 2,750' Concrete $44,00{ TOTAL $137,OO( $C $C $88,20C $( 32 .. t+ ., The following funding source summary illustrates where dollars will come from to fund this project schedule: * ISTEA Grant funds may be available up to 50% of trail construction costs. The following pages are the individual park site improvement plans and the trail plan. 33 10 '- .......- .- 3. ......u ....... ...C......... II: {if I' f ~fi -rf !:R .. - - o. w ~-if ~ I gsa 2. t: i ~ 1 8 r ~ if ~ .'.'. " f.., :::: ' .;~~}:~',:~,,:.ti:{;.if( ?ii; Yi'l; .; .~.....li ..~'.f...:~;,'/ i,!'''i.t. ..~.~, . '>:}",~'~_i~;"~.:'~~~.:!~.~'t~; . . -.-1. ....~..:...lf.,oll: . ,. '..;:;;\:~i;;~~~~l.',. ~ '~S'i.~it:~i%~~{*j1i'~;. ,...~)' - )..~.~ .,.I~....2".-r .';: ; ~~.? ':.; . :~~;;~~l.l;;' ~'. .., ... .." u . '--'~ i HUlON e ;.1"" NYld ":U.SV" OiSOdOHd --..-.a-pq. -"-- -"-~:."," . . . \ i: 1 , ~ -~....----~,...t. / ... ~"?'f~" ~-~-:::' "'--- ~. ,'.' "<;", ""........l' I --...,.../ " ", 11"""-, . . . ,/~, '.-......... \ , , ~ '/". ~,_. . . .... ... ,/ /,,~-'-....., ", -- ../, / ' ':7 . ---~ - ~ .. I //1.~ - ., _'. '.l '1' --:', J 1'/ ,: . . .... " /, 'i,.r .. il,( / I ~ ,. ~... ii {\!J I '- ..... .... ....., ."'" "- ...,.A..::.~---_':- -- ::-..:!....... -. .,.-_.:> ~? :.... .... .... .....---- . -- 9 . - \ . - . I '-'-'-, .' _~a \ \ -1 . ) \""~-~ \ I \ I \ \ \\ \ \ \'V , \ , \ ,\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ .\ \ \ \ \ \ \ \ \ \; \ \\\ \ ,\ \ 1;\ \ \ ~,...\ , \ \ \ \ \ \ \ . \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ -... \ \ ~ ~ ./ ....."..., PAM . "CMM1OM~'" .. .... M..ter Phln , '" ......... =--=-...~..=---r:.. =======..-- =:-~.':1.~.e.=':-' ~. u. ..... DMWN av ... DOfIUI..MAlMO"TAt..LJIIGt, 1itC. 1\ I mll~ Bill " ] ~ i a: i f. ~ t <I: . If"\ 0 J ("'1 ~ '0 0 ~ (j ~ ~ Q. ~ = ~ t;;1~ .... t So. i!~ 0.... IIIlj:Z: gill" fi} ~~~ -..., - ...-. - ..,.;.It/M - Of NI1I' :~ '-.... - ........ '...._, ""= i80 j,,!i =!.; It 0' "illl :l:. ="l, ie.:.i :::j! oM" C;;IA~ ~ CI e .a i ~ W 0\ !! ~ o ; :: l ~ i 0 J ~ f i o . '- -:IMI .....nru... ... ZWtHIJMOG..... ... ...... '"" .... ~ ~ ~ UlIJd JetS8M1 ~-...... .- ..- - r~"..~:::: ---III ..--..- ...... .-............ ..-. ...-&:;:;."- . .......~...,. ..... ...........-:: ;IJ.ON \ \ M /',:.. l............~.j' \ ,'-"!" , ~ ...~;':,_'~~l. ~ -i! i '-,/ '::~;,;~:~k!\:~r . . i.: .' .,-;~:.~...:.', "j-. ' , " , . ..l,o... \ \ '\ :\ C I ; I t I I ~ i i j ~ aI' mI' ! u" U" " InU!t tu li' f ( ~ rJ J~ I "": ~ t f . I I I: I I: i I " ,. I' i :::J I i I i f f II ! i ~ ,. Hoisington Koegler Group Inc:. 7JOO MllIJ'O Blvd, . Suite $25 Minneapoli.. MN SS439 . (61Z)83'.99~ BADGER PARK ma 1111 I..aeI uwe.............. . "....~..,. City of Shor.wood, MInnesota 37 ..: . . ., l".) (J:J . - . " , 'j!' , '-. ~~/ .' -". .,//. _:/(.1~Si~i " -- :':,.?<~::. .: ....~(. -(;;j 1 "'--.# ....,. " / ~/A. f~..1 ;17/;. .i "';..-../<...J.:-- '--;A."'/,7 .- {~f~~;~~'I ,. ..... .r .,:/[~?' ~..~ " .\ ...~ ~ ..~~t~.~.. -............~ ... ~. ~~./ , J' ;. ..:>i~ .;//' .:.-......;,... -....;.:.:...~;/. _.,:~~~ -- -,' .~.." . :,.- .. -... -- . ". . . . . . ,.' .p.';' ...r "' J""':"'.~,,::.., . : ~ .,'~ .....-; .-:.,;. 'r '~ "/ ",' . f c;' ... ~ .. ...J NGolEI "'"....... ..............--- _.....~...ti_.. =:.=.........,........_" :::-.&..7':-=~~ "0' :;::r.:--. ....... ........... ~ ""'Al ........ ,................. ..... .,.." ..... j! ,:~";:. , ~.. -- --' /.-. ,- "'"="""II: 7' ~~;"~:;:' .; Freeman Park ........ Plan Sholewood. MinnesoCe lIolslo,lon K~.ler Grollp Inc:..mm nOlI Metro Blvd. . SolI< 'ZS U _polls. MN "'39 . I6I2I1n.9HO 110 -.... -! . ...~ ...... .,.'" .. ;:_7.';';: ,~...__-.__,_ :;;::=:...--...... . -,~....,.......... --.-. ....-....----- City or Sborewood Trail Plan .......... Trail s,.... W '.0 . -...t 10/1l!l I ~-f.- .. ..... .,.. hdo ......- 9"- .-.... .-..- . ". 00000 _...~.,.......... _ T... -... ........ .... TnlI ""... T... ~1HI({))lR{lE'W(QXQ)]D) [. OO~C ~ r-- IJ II ,..... .....,.,.... ~ . -~\... UNSCHEDULED, POTENTIAL PROJECTS The following projects have been identified as potential future projects which have been discussed in general terms. At this time there is not enough information or need to assign a year to these potential projects: · As alluded to in the water section, it will eventually be desirous to add a watermain connection along Vine Hill Road between Shady Hills Road an T.H. 7 to "loop" the City's existing system in that area. However, since these portions of the water system are now connected to Minnetonka's system, the project is not immediately needed. Therefore, it will be much more cost effective to construct this portion of watermain when Vine Hill Road is upgraded or reconstructed. The 1994 cost estimate is $41,000. · One project which would be considered is to expand the City Council Chambers to the north (to the parking lot curb). This could more than double seating capacity which would make the chambers more usable for large meetings and hearings. Building a Southshore Senior Community Center may fully address this need. · At some point in time the City may be interested in providing a satellite fire station in the western portion of the City. · The City might wish to participate with Hennepin County and the City of Tonka Bay to improve traffic movement on County Road 19 at its intersection with Country Club Road. · Upgrade the storm water system from Church Road to Grant Lorenz. It may be possible to upgrade this system when Strawberry Lane is reconstructed, and now possibility should be investigated during the feasibility study of that project. · There is a serious erosion problem along a 200 foot section of the lake side of Timber Lane. A cost effective plan needs to be agreed upon so cost estimates can be acquired and the project undertaken. · The Public Works Director has identified a need to provide a portable generator for a backup source of power to run wells and lift stations during a power outage. The estimated cost is $130,000. Other options should be examined. · The City should investigate improvements to the intersection of Seamans Drive and Yellowstone Trail at Highway 7. Among the alternatives to be considered are closing the access to Highway 7 and moving Yellowstone Trail further to the north, and realigning the intersections. City costs for these alternatives could range from $5,000 for closing the access to $200,000 for realignment. 40 '\ '\ .. III. CAPITAL FINANCE PLAN The City recognizes the importance of maintaining a reasonable funding level for public improvements, equipment, and depreciation of current City assets. Therefore this CIP projects an increase of between 3 to 4 percent annually in general revenues allocated for capital improvements. The fIrst chart of the Funding Source Summary projects the property tax levy for capital improvements through 2000 and identifIes expenditures by type of improvement. The Capital Reserve Fund Chart summarizes all capital anticipated revenues and expenditures. Each functional area summarized here is explained in detail in the funding source summary chart in each functional area. Maintaining a reasonable Capital Reserve fund balance is an essential element in the fInancial stability of the City. It can be an important factor in maintaining and improving our good bond rating. Such a reserve can serve as a sound fInancial resource. It can serve as a depreciation fund for City Assets. In addition, it can allow for short term or interim internal borrowing for projects or equipment. This can reduce the cost of borrowing by allowing for combined bond sales at the most advantageous time. The last portion of the Capital Finance Plan is a proposed 1995 Capital Improvement Budget. It adopts, as a budget, the projects identifIed in this document for the year 1996 and authorizes purchases and preliminary project expenses up to and including a feasibility study for those projects pending Council approval of appropriate agreements. This budget needs to be adopted by the City Council an action separate from acceptance of this plan. 41 .. ... o .. CITY OF SHOREWOOD RESOLUTION NO. 96-_ A RESOLUTION ADOPTING A CAPITAL IMPROVEMENT BUDGET FOR THE YEAR 1996 WHEREAS, the Shorewood City Council wishes to carefully plan and coordinate City public capital purchases and projects over a five year period matching physical needs with financial resources; and WHEREAS, the City Council has adopted a Capital Improvement Program for the years 1996 through 2000 for this purpose; and WHEREAS, it is the intention of the City Council to have the first year of the five year Capital Improvement Program document serve as the capital budget for year 1996. NOW, THEREFORE BE IT RESOLVED that the City Council hereby adopts those purchases and projects identified to be made in the year 1996 in the Project Schedule of the 1996-2000 Capital Improvement Program as its 1996 Capital Improvement Budget. BE IT FURTHER RESOLVED, that the adoption of said budget authorizes purchases, and preliminary project expenditures up to and including feasibility study for those projects identified to be undertaken in the year 1996 pending City Council approval of appropriate agreements and operating budget adjustments. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 22nd day of January, 1996. Robert B. Bean, Mayor ATrEST: James C. Hurm, City Administrator APPENDIX " ... City of Shorewood Public Improvement Process for Special Assessment Projects Citizen Contact Staff Activities/Tasks Council Decisions :~::~~::$,:m~('?"{.1::r::~"?:::r::;:::",r:~~~~:;~:~*;:~. .::;:u~::':::::~:~~z~::;::;::}:t:::;:::r:t. '.~~~'.. .;:::~~*::::::;:;~W~:;:::.;.." ....~, ...._~ ::?!%~~:::::~~~~~~'.:.::::::!..:::..::::::::*,~:::;:::::::t:::::;~?:@y~;,;:" " --/ " Mail hearing notices; / prepare engineering agreement - ~ / _A.'-_ ./ " I · Prepare plans & s~s I ~ ';=~~"W"'I<1\',@~~g......."."~",~""'W"*,*,_;'_~"'%%Mf;W.. ... .d;:;U~_~'~*",~,>"~'~~1:\ / Take bids & compare with estimates ~ ----- " / -" / --~,- " / Preliminary comment on petitioned project Preliminary meeting to explain reason for project; design options and possible costs Modify/approve capital improvement program aneVor budget; or resolution declaring adequacy of petition; resolution ordering preparation of feasibility report " < Feasibility report; prepare cost estimate, project budget. & schedule; detennine benefited area & proposed assessments :::::*:::::;i:~:::::::::;.~::::~~';>'::::' , ..' ~*'*@~W:~:::'~:::;;:::~~:~ Infonnation meeting to explain design & proposed assessment Accept report & call for hearing Hold public hearing on the proposed project; order the improvement & preparation of plans; approve engineering agreement Public hearing on the proposed project :~~4:::.~::::::;:;::-.:::::..... . .::w:~~m::;.~;;::<:m~::=::::::::::,:::::': Approve plans & order advertisement for bids Accept bid & authorize contract Prepare & execute contract; initiate & administer construction; prepare final assessment roll / " / " :~::m:':?;:;m:::::::~<:.{.",..,.....,~..~=:';...,....::.,.,~.,~~:r.1.mr~:::m:r::::c::':' At least one letter with schedule before project begins; at least one update during construction Accept work & call for fmal hearing on proposed assessments Prepare & mail hearing notices .,.~::::~:;@~.:;';~~~;~@::?~t";';'~~~;:;::;~~:;::::::?::::W%~:~:;::;,m~;:;;::~;';::::~:";::::::~;:::';'}:::};:;:::::~~%.t-:~:::;~~;m::::;;:;t.::i::=:::;:::':~:::~:::::;:';',:'::'::~$';;~;::;;:::~~~:: ::~:':. Final Assessment Hearing (can be combined with fIrst hearing when fmal costs are known) Hold fmal assessment public hearing & adopt assessment roll Certify assessment to CountYA!!~m.9r