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031196 CC Reg AgP ~r.-~-'" "',' ~ CJ:TY COtJNCJ:L REGt1LAR MBETJ:NG CJ:TY 01" SBOREWOOD MONDAY, KARCH 11, 1996 5755 COUNTRY CLUB ROAD COUNCJ:L CBAKBERS 7:30 P.M. AGENDA 1 . CORVENE CJ:TY COtJNCJ:L DE'1'J:NG A. Roll Call Benson McCarty Mayor Bean Stover B. Review Agenda 2 . APPROVAL 01" MJ:NUTJ:S A. City Council Regular Meeting and Executive Session Minutes February 20, 1996 (Att.-#2A Minutes) B. City Cou~cil Work Session Minutes February 21, 1996 (Att.-#2B Minutes) 3 . CONSJ:DERATJ:ON 01" A MOTJ:ON TO ADOPT A RESOLU'1'J:ON MAKJ:NG AN APPOJ:1ft'IIJDT'1' TO THE CJ:'1'Y COUNCJ:L (Att. -#3 Proposed Resolution) Administer Oath of Office 4. . CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein 5 . MATTERS I"ROM THE I"LOOR (Presentations are limited to 3 minutes. No Council action will be taken.) 6 . CONTJ:RtJATJ:ON 01" PUBLJ:C BEARJ:NG - Consider Vacation of Drainage and Utility Easement in Boulder Ridge (Att.- #6 Planner's Memorandum) 7 . PUBLJ:C HEARJ:NG - 7: 4.5 P .1<<. - 1996 ALLOCATJ:ON 01" tJRBAN HENNEP J:N COUNTY COMlltm'J:'1'Y DEVELOPDNT BLOCK GRAN'l' PROGRAM (CDBG ) A Motion to Adopt a Resolution Authorizing the Allocation of 1996 CDBG Funds (Att.-#7 Proposed Resolution) ..... ,: .. C:ITY COOR'C:IL AGBRDA - MARCH 11, 1996 PAGB 2 Og 2 8 . PUBL:IC. BBARJ:IIG - 8: 00 P .11. - PUBLJ:C J:DROVBllJlll't HBAR.J:IIG gOR WAHRMAIII, S'l'UB'!' R.BCOIIS'l'R.1'1C'l':IOII AI1D OPI"-S'l'R.BB'l' 'l'R.A:IL PROJEC'l' - SIII'l'H'l'OWII ROAD A. AMotion to Adopt a Resolution Approving Project #95-16 - Smithtown Road Watermain, Street Reconstruction and Off-Street Trail (Att.-#8A Proposed Resolution) B. A Motion to Adopt a Resolution Authorizing OSM to Prepare Plans and Specifications for Project #95- 16, SmithtownRoad Improvements 9 . PAlUtS - Report by Repre.entati ve Report on February 27, 1996 Meeting 10. PLARRJ:IIG - Report by Repre.entative A Motion to Direct Staff to Prepare a Resolution Regarding a Conditional Use Permit and Variance for Camp Coffee (Att.-#10A Planner's Memorandum Dated 12/27/95; #10B Planner's Memorandum Dated 2/8/96) Applicant: Stephen Bauer Location: 19215 State Highway 7 11. ADIIIIIZS'l'RA'!'OR &: S'l'APP UPOR'l'S 12. MAYOR &: CITY COOHeJ:L REPOR'l'S 13. ADJOtJ'RN SUBJEC'l' '1'0 APPROVAL 01" CLA:IMS ( At t .. - # 13 ) ... .. . , . c \ .. MAYOR Robert Bean COUNCil Kristi Stover 8IUce Benson Jennifer McCarty Doug Malam CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236 EXECUTIVE SUMMARY SHOREWOOD CITY COUNCIL MEETING MONDAY, MARCH 11, 1996 Agenda Item #3: Following Roll Call, Review of Agenda and Approval of Minutes, Council will take up a resolution making an appointment to the City Council. After adoption of that resolution the person will be asked to join the City Council at the far end of the dais. They should be asked to remain standing while I administer the Oath of Office. Agenda Item #4: Our estimate for printing, mailing and return postage for the Snowmobile Task Force Survey is just less than $3,000. We ask the City Council to authorize an ainount up to $3,000 be spent for Snowmobile Task Force survey costs. This survey is an important part of the data collection process being undertaken by the Task Force. Agenda Item #6: This is a continuation of the public hearing regarding vacation of the drainage and utility easement in Boulder Ridge. Hopefully this item can be completed before the two planned public hearings. Otherwise those in attendance for this item are likely to have to stay until late in the meeting. Agenda Item #7: This is the annual public hearing which is necessary for allocating community development block grant funds (CDBG). The public notice identifies $3,497.00 for the South Shore Senior Center operation and $13,989.00 for housing rehabilitation. The purpose of the hearing is to frod out if there are other requests for the use of CDBG funds. We may ask the. Council to consider setting aside some of the rehab funds for housing planning. Agenda Item #8A: At 8:00 p.m. is the public improvement hearing for the Smithtown Road project. The Engineer will present the project to those present. The public hearing then should be' opened to give the public an opportunity to speak and ask questions. Following the close of the public hearing, the City Council will determine if we are to proceed with the project. A Residential Community on Lake Minnetonka's South Shore Agenda Item #8B: This is authorization for the preparation of plans and specifications for the Smithtown Road improvements.. Agenda Item #10: Mr. Stephen Bauer has applied for a conditional use permit and variances to convert the Vine Hill Market building into a coffee shop with a drive-up window facility. Although the Planning Commission favored the concept of the proposal, there were several issues with which they were very concerned, most of which had to do with inadequate parking space available on the site. The applicant was directed to revise his plans in an attempt to reduce the number of variances necessary for approval. The applicant's revised plans are to remove one-half of the existing building (back to its original size), which reduces the need for several parking space while making room for the correct number of stalls on the property. The resulting variance (Le. separation between the comer and the driveway on Vine Hill Road) is the same one which was granted to the previous owner. Staff and the Planning Commission recommend approval of the revised plan subject to conditions. Council approval requires a four-fifths vote. . . , . l CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING TUESDA Y, FEBRUARY 20, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:45 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING DRAA Mayor Bean called the meeting to order at 7:49 p.rn. A. Roll Call Present: Mayor Bean; Councilmembers Benson, Malam, and McCarty; City Engineer Brown, City Administrator Hurm, City Attorney Keane, Finance Director Rolek, and Planning Director Nielsen. Absent: Councilmember Stover. . B. Review Agenda McCarty moved, Malam seconded to approve the agenda for February 20, 1996 as amended by removing Item 5.A. Setback Variance Request for Mr. Hoyt as per Mr. Hoyt's request and replacing it with a Request for a Motion for Temporary Water and Sewer for Gideon Woods. Motion passed 4/0. Mayor Bean announced that the City Council will adjourn to an Executive Session to discuss pending litigation immediately following the regular portion of the meeting. No action will be taken at this time. C. Presentation of Plaque to Don Zdrazil Mayor Bean presented a plaque from the City of Shorewood to Don Zdrazil in appreciation of his 15 years of dedicated services as the Director of Public Works. Mayor Bean expressed his deep appreciation to Mr. Zdrazil and wished him farewell and enjoyment in his next career and his personal time. . 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes - February 12, 1996 Benson moved, McCarty seconded to approve the City Council Regular Meeting Minutes of February 12, 1996 as amended on Page 4, Paragraph 4, Line 2 replace "two" with "too" and Page 7, Paragraph 1, Line 1 replace "Mussles" with "Mussels". Motion passed 4/0. 3. MATTERS FROM THE FLOOR - None. 5.A. Request for Temporary Water for Gideon Woods City Administrator Hurm reque~ted the City Council make a motion to authorize. staff to negotiate an agreement for temporary water to be provided by the City of Tonka Bay for Gideon Woods and authorize the Mayor and City Administrator to execute said agreement. Li1 REGULAR CITY COUNCIL MINUTES February 20, 1996 - PAGE 2 ~ j 4 It: Malam moved, McCarty seconded to authorize staff to negotiate an agreement for temporary water to be provided by the City of Tonka Bay to Gideon Woods and authorize the Mayor and City Administrator to execute said agreement. Motion passed 4/0. 8.B. Report on Change to Ordinance No. 309 - Fees and Charges Hurm reported this ordinance was passed at the previous City Council meeting. The Ordinance included a typographical error which referenced to the Building Code of "1992". This has been corrected to state the Building Code of "1994". 4. PUBLIC HEARING 8:00 P.M. - VACATION OF DRAINAGE AND UTILITY EASEMENT IN BOULDER RIDGE Planning Director Nielsen reported the Tony Eiden Company is requesting the City vacate a portion of a drainage and utility easement on two lots in the Boulder Ridge development. These areas are protected under the Wetland Conservation Act. Normally, this request would be under the jurisdiction of the Minnehaha Watershed District and the Corps of Engineers. However, the easements in this case are in favor of the City of Shorewood. The applicant has obtained approval from the Corps of Engineers and the Watershed District. The applicant plans to mitigate the filling . by creating additional wetland at a 2:1 ratio on lot 6 which is a large lot to the west. The question .. has been raised regarding the City's new setback requirements from wetlands. These requirements pertain to lots created after August 28, 1995. The lots in question were lots of record prior to August of 1995 and therefore these requirements are not applicable. The applicant's intent is to create more usable rear yards and to accommodate larger decks for the respective homes. Chuck Dillerud, representing Tony Eiden Company, stated these are the last two lots on Noble Road. The depth of these lots is such that if a house of normal character of the development is built it will result in there being no back yard area. He noted the application had been approved by the Corps of Engineers and the Minnehaha Watershed District. Efforts for approval have been underway since August of 1995. In the meantime, a home has been constructed on lot 4 and has resulted in a minimal backyard. A home is under construction on lot 5 which will result in no backyard whatsoever. Tony Eiden Company is proposing to mitigate the fill on lot 6. Mr. Dillerud noted the City and residents will end up with two times the wetland they have presently. The fill will increase the usable rear yards on lots 4 and 5 to approximately 30 feet. Mayor Bean asked Mr. Dillerud to describe how much fill will be used in the backyards and the . process of establishing a wetland on lot 6. Mr. Dillerud stated an amount. of fill sufficient to extend the backyards 30 feet and maintain a 3:1 slope will be used. A silt fence will be reinstalled at the new starting location of the wetland. Soil scientists will determine the plant material taken out of the existing wetland and it will be replaced in the new wetland area on lot 6. The new wetland will not re-establish immediately. It will take approximately two years for.it to re-establish. Mayor Bean opened the public hearing at 8: 10 p.m. Mark Schuester, 26450 Noble Road, stated he was the neighbor to lot 5. He noted a wetland alteration permit had previously been granted by the Minnehaha Watershed District to enable the current house to be built on the lot. The lot had been unbuildable and after much arguing from neighbors the request had been granted. He stated the wetlands are a dear resource for the. City. of Shorewood and need to be maintained. He felt adding more backyard to a lot was a frivolous reason to remove wetlands. He asked what criteria was used to allow a variance which went against the rules of the County, State and Watershed District. He stated he felt the City. should . . REGULAR CITY COUNCIL MINUTES February 20, 1996 . PAGE 3 uphold the guardianship of the lot and not mitigate wetlands to allow the developer to enhance the value of the lots. Greg Larson, 25535 Orchard Circle, stated he has been following the issues before the Planning Commission and City Council for the past couple months and has been told constantly that the City Wetland Ordinance is in place to remove the worry of losing the wetlands. He stated he felt the character of the City is being changed bit by bit, piece by piece, as developers come. in and ask for a little more and a little more. He asked the City Council to consider the precedence this vacation would set. Judy England, 25555 Orchard Circle, stated she had talked with the Corps of Engineers in an attempt to understand how the City can override the requirements of the Wetland Conservation Act. She was informed applications were approved if it was proven that the applicant had tried to avoid or minimize filling of wetlands and will mitigate by creating additional wetlands. The Corps of Engineers also indicated wetlands can not be filled for aesthetic purposes. She asked why this issue was not resolved before the home was constructed. Ms. England indicated she has worked with the Hennepin Parks wildlife section for 20 years. She noted a wetland could not be created in 2 years. It could take from 200 to 2000 years. A hole in the ground may be filled with water but it will not be a wetland. . Nielsen asked what proof had been submitted to the Corps of Engineers and the Minnehaha Watershed District. He noted that both agencies had approved the request but the City did not have any documentation of the discussions. He noted City approval has been granted to build the house on this lot but not in the wetland area. If the vacation is not granted, the builder has agreed to build a small deck and porch on lot 5 and install a retaining wall. Mr. Dillerud stated a presentation was made to the Minnehaha Creek Watershed District to determine if the applicant has tried to avoid, minimize and then mitigate. The Minnehaha Creek Watershed District made the decision as the Local Governing Agency for the Wetland Conservation Act. He explained the criteria can be somewhat subjective. The avoidance standard can vary depending on the site in question. An argument can be made that it is not reasonable for a home to be devoid of a backyard entirely. He stated he felt more compromise needed to be involved.. . The mitigation plan of the proposal meets the required standards. Mr. Dillerud stated he was not involved in the earlier mitigation required for the extension of Noble Road. He did not know if it included mitigation on this lot. . Mayor Bean asked the location of the buildable area on lot 6. Nielsen explained the buildable area was on the westerly 1/3 of the lot. As part of the preliminary plat, the applicant requested to fill a portion of the wetland on this lot to create a driveway. A few months ago, the City approved a land swap between lot 6 and the lot to the west which will allow the development of a shared driveway. This will eliminate the need of fIll for the driveway. Mayor Bean stated he would like to see a copy of the documents of discussion of the Corps of Engineers and Minnehaha Watershed District before he made a determination. He questioned the timetable of the project. Mr. Dillerud stated he assumed the project would be done in the spring as it would be virtually impossible to obtain the needed materials this time of year. Councilmember McCarty questioned why someone would buy a house knowing it did not have a backyard and then expect to have a big backyard. She stated she would like to see the history and agencies comments in respect to this approval. , , REGULAR CITY COUNCIL MINUTES February 20, 1996 - PAGE 4 Councilmember Malam stated he agreed with Councilmember McCarty. Even though this was not a variance request, he noted the owner had created the problem and the request was being made to achieve a better economic outcome. Tony Eiden Company knew these were the last two lots and should have done something in regard to design to accommodate this. He stated in the year he had been on the City Council, he had never seen the Council authorize fill of one piece of wetland. He encouraged Mr. Larson to stay involved and stated he was glad to see him in attendance this evening. He asked Ms. England how the quality of a new wetland would compare to the quality of an existing wetland. Ms. England stated she was not an expert in this area. She stated she felt that a correct balance of micro-fungi, insect and snakes could not be recreated. She noted in the scheme of the universe it was probably not a big deal but it was the principle that concerned her. Councilmember Malam stated he liked the fact that the City of Shorewood has taken the position of greater stewardship with the wetlands than the Local Governing Agency, Corps of Engineers or the Federal Government. The Comprehensive Plan included a conscious effort for more protection of the wetland. Irrespective of what the Watershed District or Corps of Engineers had determined, the City does not have to agree. . The Watershed District and Corps of Engineers' decision is only subject to the criteria they use. There was City Council consensus to review the discussion of the Minnehaha Watershed District and Corps of Engineers involved in the approval of the proposal before making a determination. Mr. Schuester indicated his confusion with information he had received in discussion With the Watershed District. He stated this wetland was a well established wetland. . Kate Lynchback, 25545 Orchard Circle, stated she has lived in Shorewood for three years and is new to the whole issue. She stated her home has no backyard and drops significantly into a marshland. She adores it. She stated she felt someone may buy the house who would like to retain the wetland rather than have it filled. She noted the house to the east of this property has a lot of vegetation and wildlife. She felt the proposed changes may carry over into that lot. She invited Councilmembers to stroll down the street and enjoy the beauty of the area. McCarty moved, Benson seconded to continue the public hearing for a request to vacate portions of drainage and utility easements for Tony Eiden Company, 26550 and 26600 Noble Road until March 11, 1996 and direct staff to obtain . documentation of discussions of this issue from the Corps of Engineers and . .. Minnehaha Watershed District. Motion passed 3 ayes I 1 nay (Councilmember Malam voted nay). 5. PLANNING . Report by Representative Commissioner Pisula reviewed the actions taken and recommendations made by the Commission at its February 20 meeting (detailed in the minutes of that meeting). 6. CONSIDERATION OF A MOTION TO AUTHORIZE EXECUTION OF FINALIZED SENIOR I COMMUNITY CENTER AGREEMENTS & AMENDMENT Hurm reported the Cities of Deephaven, Greenwood and Excelsior had now approved the. Senior Community Center Agreements and Amendment. Deephaven has approved the Center Rules and Regulations. This item is on the agenda of the City of Tonka Bay next week. Staff is recommending City Council approval of all three documents. < . REGULAR CITY COUNCIL MINUTES February 20, 1996 . PAGE 5 Malam moved, McCarty seconded to approve the Senior / Community Center Agreements and Amendment. Motion passed 4/0. 7. CONSIDERATION OF A MOTION TO AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO EXECUTE AN AGREEMENT FOR ARCHITECTURAL SERVICES WITH TSP / EOS FOR THE SENIOR / COMMUNITY CENTER City Engineer Brown noted that TSPIEOS has been working with a letter of understanding until all parts of the agreement were accepted by all cities involved. The funds which have been previously authorized by the City Council are quickly being used up. In order to keep the project moving forward, this agreement needs to be approved. Hurm noted the agreement is for $43,575.00 and is a "not to exceed" figure. Benson moved, Malam seconded to authorize the Mayor and City Administrator to execute an agreement for architectural services with TSPIEOS for the Senior / Community Center. Motion passed 4/0. . 8. ADMINISTRATOR AND STAFF REPORTS . A. Report on Sewer Rates / Cost Allocation Task Force Recommendations Hurm reported the Metropolitan Council had appointed a special Task Force to review issues relative to sewer rates. The Task Force had appointed a special Advisory Committee of which he had been a member. He noted some of the issues which were addressed included the sewer service rate cost allocation system, the service availability charge, industrial strength, the use of alternative resolution dispute, inflow and infiltration, and a clear water credit. Hurm explained the conclusions and recommendations that have been made to the Metropolitan Council. Mayor Bean commended City Administrator Hurm for his efforts on the Committee. Brown noted that due to the recent ice storm, there would be a considerable amount of requests for disposal of tree branches during this year's upcoming spring clean-up. He noted one option would be to rent a chipper and have the Public Works employees grind the branches but this would present a liability issue. He suggested it would be more feasible to allow residents to drop the branches off at the Public Works Department. A tree service could then come in and bring their chipper to grind the branches up or haul them away. The approximate cost would be $1,500.00 to $2,000.00. Councilmember Benson suggested the City could make the woods chips available to residents to use for ground cover. Brown noted this has been done in the past but it requires staff be present at the Public Works facility at all times due to the increase in traffic. The City does not use the wood chips due to problems they have experienced in the past. Branches have been collected curb side as part of the spring clean-up in previous years. Brown suggested this could be continued but residents with larger amounts could bring them to the Public Works Department and staff would be available to assist them with unloading. Hurm noted generally the costs associated with the removal of spring clean-up items are subtracted from the revenue and costs are added to the next quarter utility bill. He noted the cost has remained stable at $7.00 per household. This may increase this year due to the increased tree branch If-" REGULAR CITY COUNCIL MINUTES February 20, 1996 - PAGE 6 disposal. He noted there is a cap of $10.00 per household and additional costs could be obtained from the general fund. Brown reported he had met yesterday with the contractor who installed the dry hydrants, Mr. Grewe, the Mound Fire Chief, and OSM Engineers. The problem with the dry hydrants is now believed to be with the rock at the end of the pipes. Correction will require the addition of 1 to 1- 1/2 loads of rock and relocation of the weed map. The original contractor who installed the dry hydrants has stated it would be easier to perform the repairs in the winter. It will also be necessary to run a low volume pump for two days non-stop to backflush the pipes. It may be necessary to perform the backflushing of the pipes with a low volume pump as an ongoing maintenance item. Councilmember Benson suggested hiring a new contractor. Mayor Bean agreed. Brown stated he had discussed the liability issue of the contractor being on the ice with the City Attorney and he felt a "hold harmless agreement" would protect the City from any liability. City Attorney Keane confirmed this. Nielsen distributed a summary of recommended updates to the Comprehensive Plan which had previously been distributed to the Planning Commission. He requested Councilmembers prioritize . the various tasks that were left to be done to implement the Comprehensive Plan. Staff will collect the lists and tabulate the results. A joint session will then be held with the Planning Commission and City Council to discuss the results. 12. MA YOR AND CITY COUNCIL REPORTS Mayor Bean presented a plaque to Councilmember Malam from the City of Shorewood in appreciation of his dedication while serving on the Planning Commission and City Council. Mayor Bean stated he was sorry to see him go and wished him good luck on his next endeavor. Councilmember Benson noted Councilmember Malam had made the last year an enjoyable one for him and he noted Councilmember Stover would say the same if she were here. He stated he would miss Councilmember Malam a great deal. Councilmember McCarty noted Councilmember Malam had a great philosophy and great insight of what the City of Shorewood will be like in the future. She stated she will miss him as he was a lot of fun and she wished him a lot of luck. . CouncilmemberMalam stated he loved this part of the City. He stated he had said his goodbyes to the Planning Commission but had not had a chance to say goodbye to the Park Commission. He noted the residents had no idea how lucky they were to have people this dedicated on the Park and Planning Commissions and noted the tremendous amount of time and effort they put forth. Councilmember Malam noted City Engineer Brown is new with the City and he must be good because his previous boss is still upset that he left. He commended Brown for stepping in and hitting the ground running. He stated the City will be better off because of it. Councilmember Malam stated he was grateful for all the great work done by Finance Director Rolek. He encouraged him to keep winning all those awards. Councilmember Malam stated he had learned more from Planning Director Nielsen about the government in terms of planning and the whole system than anyone else in the City. He considered him a good friend and mentor. Councilmember Malam encouraged Recording Secretary Lorri Kopischke to speak up more. REGULAR CITY COUNCIL MINUTES February 20, 1996 - PAGE 7 Councilmember Malam thanked City Attorney Keane for his efforts noting he provides a shield for the City. . Councilmember Malam stated he had never met anyone more professional than City Administrator Hurm. He noted the City of Shorewood is extremely fortunate to have Jim Hurm as their Administrator. He commended his dedication, professionalism and commitment to the City. Councilmember Malam stated he was proud to have been associated with this group and felt they had accomplished more in the last year than has been accomplished for many years. Councilmember Malam stated Councilmember Benson had taken him under his wing five or six years ago. He thanked Councilmember Benson for all he had done for him. Councilmember Malam stated he knew Councilmember McCarty would never let him forget those 300 votes. He encouraged her to keep hugging those trees and to keep looking out for kids and parks. He noted they both shared the same mission and philosophy for the City of Shorewood. He encouraged the City Council to keep the Senior I Community Center going. He noted the water issue has been hotly debated but stated it is the right thing to do and encouraged Councilmembers to keep the project moving forward. He encouraged Councilmembers to work toward affordable housing in the City. He. stated he did not believe snowmobiles had a place in the City of Shorewood. Councilmember Malam publicly gave his endorsement to Planning Commissioner Jim Pisula to fill the vacant chair on the Council after tonight. He cited his logic, compassion and tremendous analytical skills. Councilmember Malam told Mayor Bean he had to run for office again. He stated the residents of Shorewood have no idea how much effort this man has put in this past year. He stated Mayor Bean's leadership has been phenomenal. He has done the job well from day one and has only gotten better. He thanked everyone very much. 13. ADJOURNMENT TO EXECUTIVE SESSION SUBJECT TO APPROVAL OF CLAIMS . Benson moved, Malam seconded to adjourn the City Council meeting at 9:42 p.m. to Executive Session, subject to approval of claims. Motion passed 4/0. RESPECTFULL Y SUBMITTED. Lorri L. Kopischke Recording Secretary TimeSaver Off Site Secretarial ATTEST: ROBERT B. BEAN, MAYOR JAMES C. HURM, CITY ADMINISTRATOR . . CITY OF SHOREWOOD EXECUTIVE SESSION TUESDAY, FEBRUARY 20, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 9:56 P.M. MINUTES 1. CONVENE EXECUTIVE SESSION MEETING Mayor Bean called the meeting to order at 9:56 p.m. A. Roll Call Present: Mayor Bean; Councilmembers Benson, Malam, and McCarty; City Engineer Brown, City Administrator Hurm, City Attorney Keane, and Planning Director Nielsen. 2. DISCUSSION A Johnson Property City Attorney Keane explained the status of the pending litigation in regard to the Johnson property. He explained a recent exchange of correspondence in response to questions of the Councilmembers. 3. ADJOURNMENT Malam moved, Benson seconded to adjourn the Executive Session meeting at 10:10 p.m. Motion passed 4/0. RESPECTFULLY SUBMITTED, Lorri L. Kopischke Recording Secretary TimeSaver Off Site Secretarial ATTEST: ROBERTB.BEAN,MAYOR JAMES C. HURM, CITY ADMINISTRATOR ... ..4. . . CITY OF SHOREWOOD WORK SESSION WEDNESDA Y, FEBRUARY 21, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 8:52 P.M. 1. MINUTES CONVENE WORK SESSION MEETING DRAFT Mayor Bean called the meeting to order at 8:52 p.m. A. Roll Call Present: Mayor Bean; Councilmembers McCarty and Benson; Planning Director Nielsen, Administrator Hurm, City Engineer Brown, and Consulting Engineer Paul Hornby. 2. DISCUSSION ON 1996 CAPITAL IMPROVEMENT PROJECTS Hurm explained this work session is being held to allow Council a chance to provide direction to the engineers regarding the proposed projects on Eureka Road, Strawberry Lane and Smithtown Road having had public information meetings on all three. Benson reiterated his opposition to curb and gutter on Eureka Road, thereby changing the character of the area, unless it is absolutely necessary to maintain roadways. He felt Eureka Road north is not a collector road and should be restored to current status. He stated he is willing to keep Smithtown Road and Eureka Road South on the system. McCarty agreed. Benson stated he supports a trail on Smithtown and Strawberry because they are collectors and there is a larger volume of traffic. McCarty agreed with Benson about retaining the character of the area. She suggested installation of the watermain along Eureka and restoring the street to present condition. She brought up Mr. Larson's comment about the Council separating the issue of water and development, and stated she felt they need to do a better job of this. Bean agreed and explained potential development was identified to enable staff and Council to anticipate areas of first need for water. Brown stated the roadway in its current status is not designed well with respect to drainage. To use funds wisely, ditches should be constructed to provide for proper drainage, which would impact trees. Bean suggested construction of a 20' wide pavement, and allow the additional width for ditching. Brown noted there would not be enough room for that to happen. He stated the choices are either a ditch or curb and gutter. If curb and gutter were to be provided in order to save the trees in the area, it would have to be required along two-thirds of the entire roadway. He stated another alternative would be a blacktop curb, which aesthetically over time is. not desirable. If the drainage issue is not dealt with at this time, the roadway is more likely. to fall apart over a 10 year period as opposed to a 20 to 40 year period if it is rebuilt. 2;; .." ...-.j. City Council Work Session February 21, 1996 Page 2 of 4 Brown noted another alternative would be to put in the watermain, overlay and patch the street. However, he stressed that this would not be the best use of funds as the road would deteriorate in the near future. Nielsen pointed out the loops of the roads are necessary for MSA funding. He pointed out a certain number of miles must be maintained on the MSA system. The Council could chose to keep Eureka Road as MSA but don't build it to standards or switch Strawberry Lane to MSA designation. Brown noted Strawberry is currently proposed at a 24' width. MSA construction requires 26' unless special permission is given to go to 24'. Minimum design is 11' lane with a 2' shoulder. Brown advised that when cost projections were done for the 20 year watermain plan, dollars for reconstruction of the roadway were omitted because they were using MSA funds. If State Aid funds are not used the projections will need to be revised to reflect use of City funds. Bean pointed out if Strawberry Lane is redefined as MSA and Eureka Road is removed from MSA, the dollars should almost balance out. He stated to accomplish this on Strawberry Lane, the trail may have to be removed, which would make the residents happier. He felt the trail makes sense on this road, but eliminating it may be the only way to accommodate the MSA designation. He asked if the loop needed would be provided. Bean noted opposition by the residents to the trail along Strawberry Lane and Smithtown Road. . Hurm suggested requesting a 24' wide MSA designation, with the possibility of gaining additional right-of-way in the future for the trail. Brown noted that 2' will neither make or break the trail concept. Six foot wide trails are proposed because of MSA and ADA standards. Nielsen felt a 24' wide roadway, mixing traffic and people, is very marginal. He felt they . should go at least 26' wide for Strawberry Lane. Brown felt that the residents he talked with along Smithtown Road would have accepted an on-street trail more than the proposed off-street. However, the problems associated with that include: 1) lack of protection for pedestrians; and 2) increases speeding as drivers perceive their boundary being the curb. He noted the on-street trail would cost more to construct, but maintenance is easier. Benson stated his opposition to an on-street trail because it creates a false sense of security for pedestrians. Nielsen felt the decision should not be based solely on comments by residents immediately along Smithtown as there are many others in the area who would use the trail, especially considering the Minnewashta School traffic. McCarty asked about the feasibility of a survey, but she felt this is a public safety issue. 1Ir City Council Work Session February 21, 1996 Page 2 of 4 . Bean reiterated the fIrst section of Smithtown Road project was done under MSA designation, and the plan is that the entire road will be designated as such. Hurm questioned the procedure for designating Strawberry Lane as MSA. Brown noted he would have to send a letter of request to designate by March 1, and the Council would have to adopt a resolution by May 1. He stated Minnetonka has approached him about designating Vine Hill, and it is his intent to follow through with that request. Brown noted that in reviewing past documents he found a technical error in that private road mileage was included thereby putting the City over allowed MSA mileage. He stated he will be reviewing the entire system in detail. Benson noted he felt trails are a totally different transportation mode unlike sidewalks and wherever possible, should be provided. Bean noted the general comments at the information meetings were that people do not want the trail along Strawberry Lane, and if one is provided, they won't use it anyway. It is very close to several homes. Brown asked if the Council felt Strawberry Lane to be a highly traveled area. Benson stated he can only estimate, but felt if a study were done the results would be amazingly high. He felt if a trail were provided, people would use. it despite their voiced opposition. . McCarty agreed but reminded the Council of some homes where the setback from the road is minimal at present. Bean stated he felt the trail should not be along Strawberry Lane because it would create a hardship for the properties close to the roadway. Hurm suggested doing the road reconstruction at this time, and plan for a trail in the future. Brown felt if the trail were not a part of the street reconstruction, it probably won't be built within the next 15 to 20 years. Council directed staff to consider the narrowest roadway possible, meeting State Aid requirements. Hurm reviewed Council's directives: Smithtown Road - no changes., off-street trail, 32' wide Eureka Road - watermain with street restored to current status Strawberry Lane - watermain and 26' wide street reconstruction, designate MSA, no trail . . CITY OF SBO:REWOOD RESOLUTION NO. A RESOLUTION IIAltING AN APPOINTMENT TO THE VACATED CITY COUNCIL POSITION FOR CITY OF SBOREWOOD FOR THE BALANCE OF THE YEAR 1996 WHEREAS, a City Council position is vacant as a result. of the resignation of Councilmember Doug Malam, and WHEREAS, the vacancy has been advertised and interviews of all applicants conducted by the City Council, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, pursuant to Minnesota Statutes Section 412, as follows: 1. That Frank R. Shaw, Jr., also known as Tad Shaw, is hereby appointed to the office of Councilmember to serve through December 31, 1996. 2. That such appointment shall take effect immediately upon the Oath of Office being administered. PASSED AND ADOPTED BY THE CITY COtmCIL OF THE CITY OF SROREWOOD this 11th day of March, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator ):;f."7 J CITY OF ..SHOREWOOD MAYOR - Robert Bean COUNCIL Kristi Slover Bruce Benson Jennifer McCarty Doug Malam __' -- '-- j . ': ~ ..' 575~COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612L474-3236-7"' ~ORANDUM . TO: FROM: DATE: RE: i Mayor and City '~uncil Brad Nielsen. / -'. '--:-1 7 March 1996 Boulder Ridge - Request to Vacate a Portion of Drainage and Utility Easement -. . -. FILE NO. -. Property - 26550 and 26600 Noble Road . This item was tabled from the last meeting, at which time staff was directed to compile additional information relative to Corps of Engineers and Watershed District approvals of the fill permit. The following items are attached for your review: Exh1bit A - Applicant's Wetland Delineation Report, dated 10 October 1995 Exhibit B - Corps of Engineers approval, dated 13 October 1995 --...--~-=:....... ,,// . \. ..- Exhibit C - MCWD permit application, date'd-2 November 1995 Exhibit D - MCWD,Board Agenda and Minutes from 9 November 1995 meeting . , ~bit E - MCWD Permit, dated 13 November 1995_ . ) '. You Will note that the MCWD staff recommendation is a single paragraph on Exh1bit It. : The item .was included on~. Board's. consent agen~ resulting in littl~ or no ,discussion. If you have any questions rel8tive to this matterr please do not hesitate to catlme prior'to '. Monday night's meeting. . ~-"- -~--,., cc: Jim Hurm Larry Brown Tim Keane A Residential Community on Lake Minnetonka's South Shore >- '. ' ....." /." ""'-- - ~-... -"-. , I , , ~ ~. , ~ --- J:#6 McCombs Frank Roos Associates, Inc. 15050 23rd Avenue North. Plymouth. Minnesota 55447 Telephone 6121476-6010 612/476-8532 FAX EngIneers Planners Surveyors October 10, 1995 Minnehaha Creek Watershed District Board of Managers 15500 Wayzata Boulevard 611 Twelve Oaks Center Wayzata, Minnesota 55391 .SUBJECT: Boulder Ridge Estates, Lots 4, 5, and 6 Wetland Delineation Report MFRA #11048 Dear Sirs: At Ms. Suzanne Weedman's request we have prepared the attached wetland delineation report for the wetland on the Boulder Ridge Estates, Lots 4, 5, and 6 near the proposed wetland impact and mitigation sites. The proposed impacts and mitigation have previously been provided. The need for this report has arisen because WSD staff indicated the documentation provided when the WSD approved the Boulder Ridge Estate si te plans 2 years ago are not available to review. 4Irroject Locational Data The Boulder Ridge Estates project in Shorewood Minnesota was approved in 1993. The approved project only involved wetland impacts for.J! minor road crossing, and mitigation was provided in the plans by the previous si te developer. As the Tony Eiden Company buil t the homes on the Boulder Ridge Estates, it was determined that the previously approved grading plans did not provide sufficient space for the houses designed for lots 4 and 5. Mi tigation for the 4070 SF of proposed impacts was proposed for the adj acent undeveloped lot 6. The Corps of Engineers also established a jurisdictional determination (1993) near the impact location, and the original si te plans showed the wetland boundary near the mitigation site. The approximate legal Land description was provided in our letter of application ( 7/20/95 ) and follow up letter ( 8/7/95 ) . Exhibit A Minnehaha Creek Watershed District Board of Managers October 10, 1995 Page 2 Wetland Delineation Methodology As part of our wetland delineation, MFRA reviewed the available background wetland information and made a preliminary off-site (in- office) wetland delineation. Information used to conduct this portion of our work included: . National Wetlands Inventory Map (NWI); Minnesota Department of Natural Resources Protected Waters Map; Hennepin County Soil Survey; Previously Approved Site Grading Plans; u.S. Geological Survey Topographic Map, Corps of Engineer Letter of Authorization; and 1" = 200' Aerial Photographs. . . . . . . . The wetlands were then field (on-site) delineated on October 4, 1995, using the principles of the Federal manual for Identifring and Delineating Jurisdictional Wetlands (1989) and the 1987 Corps of Engineers Wetland Delineation manual, including all adopted modifications. The wetlands were classified according to the methodologies in Wetlands and Deepwater Habitats of the united States (FWS/OBS Publication 79181; Cowadin et.al 1979), and wetlands of the .United States (USFWS Circular 39; Shaw and Fredin 1971). Since the silt fence from the previous site grading was determined to be at the wetland boundary, addi tional stakes were not placed in the field. The wetland boundary was found to be consistent wi th the proposed impact area and mitigation area on the proposed plan. WETLAND CHARACTERISTICS One wetland basin is adj acent to both the impact and the mitigation si te. This basin extends off si te and eventually connects to Lake Minnetonka (see maps provided in July 20 submittal). Although the basin as a whole would be a Palustrine, Emergent, Seasonally Flooded, partially ditched (PEMCd, Type 3) the impact area is at the upper edge and is classified as a Palustrine, Emergent, Saturated, (PEMB, Type 2) wetland. The impact area is above the DNR OHW (929.4) and the 100 year flood elevation (931.5) so surface water would only rarely be present in Minnehaha Creek Watershed District Board of Managers October 10, 1995 Page 3 the impact area. The impact area is dominated by a monotypical stand of reed canary grass ( see attached data forms) . The soils meet the classification of a Histosol, and hydrology was observed within six (6) inches of the surface at the time of the site visit. The adjacent upland is a previously permit fill area. Between the mitigation site and the emergent wetland vegetation there is an area approximately 250 feet wide, which is disturbed Palustrine Broadleaf Forest, saturated (PF01B, TyPe 1) wetland. Evidence of .grading and spoil piles are obvious but the size of the mature trees growing in the disturbed area indicates this disturbance is very old. The area also correlates with an area mapped as fill in the Hennepin COunty Soil Survey which was conducted in the late 1960's and early 1970's. The vegetation in this area was dominated by Cottonwood, Box Elder, Willow, and Silver maple with an understory of Reed Canary Grass and Jewelweed. Soils were variable throughout this area, but in general the area was less than a foot higher than adjacent areas of standing water or seasonally flooded drainageways. The adjacent upland consisted of old fill soils and was not disturbed by recent site grading. However, the elevation of the upland fill was more than 12" above any observable indicators of flooding or ponding. The vegetation out side the wetland boundary was also dominated by upland species (Tall Goldenrod, Kentucky Bluegrass, Ground Ivy, Canada Thistle, Sumac, and .Moth Mullien). Proposed Wetland Impacts and Mitigation The proposed wetland impacts ( 4070 SF) will be necessary for the completion of the lot grading on lots 4 and 5. The extent of the impacts were specifically described in our July 20th, 1995 submittal, and additional information required by the WCA was provided on August 7, 1995, including the BWSR standard forms. We believe we have provided everYthing requested by the watershed district for elevation of the project under the WCA. Ms. Weedman's September 5, 1995 letter also requested some information sited in the Corps of Engineers 1993 Letter of Authorization for the Boulder Ridge Estates project, however the Corps of Engineers never received these items from the original developer and we do not have access to those Minnehaha Creek Watershed District Board of Managers October 10, 1995 Page 4 document if they exist. I hope we can now move this process forward and if you have any further questions please give me a call. Sincerely, McCOMBS FRANK ROOS ASSOCIATES, INC. .KefJf~pss . Certified Professional Soil Scientist KJB :mm Enclosures cc: Chuck Dillerud, Tony Eiden Co. m:wp:ll048:kjblO.14 . .. M-k ~Y'..d ~ ,,:=;',\e.. DATA FORM ROUT1NE ONSlTE DETERMINATION METH001 _Invost;g~~ ~\~~~ .. Da,., o,~I4.1'1'" Proi~e: :... ~ - <3 State: M,N Coun~ ~~\Y\ ApplicantlOwner: 1 Co Plant Community ,lName: Clt\ -,~,.."2- Note: If a more detailed site description is necessary. use the back of data form or a field notebook. ----------~-----------------------------~------~--- Do nonnalenvironmentat conditions exist at the plant community? Ves ~ No _ (If no, explain on back) Has the vegetation, soils, aneIIor hydrology been significantly distufbed? .11 d~' Ve. _ No -1L- (If yes, explain on back) Wat \~ 1\r..-. ~""c\l 1Wl c..d~ u9W i~ ~.vto..>s.\"t ~,nc. ,\\. -~---------~-----~------------------------------~-~ VEGETATION Ind"lCatOr StatUS Stratum Indic:amr Dominant Plant Species Status Stratum Dominant Plant Species *' 1. ~ <AWl.""'" Gya",~ t~} r~ '" 11. ~ 1~ . 3. 13. ~ 1~ ~ 1L L 1L ~ 1~ L 1L ~ 1~ 1~ ~. Percent of dominant specie. that are OSL. FACW, and/or FAC \oo'Z. Is the hydrophytic ~etation criterio",met? Ves ~ No _ Rationale: ? 50'1. f"P<.. a' ~.,. . SOILS Series/phase: ~~c\ '" l-\cr.~ I ~~,~ cr."- 't\\~ \ SubQroup:2 Is the soU on the hydric soils list? Ves ~ No _ Undetermined Is the soil a Histosol? Ves ~ No _ Histic epipedon present? Ves _ No ~ Is the soil: Mottled.1, Ves _ No ~ Gleyed? Ves _ No ~ Matrix Color: loJ "70 Mottle Colors: Other hydric soU indicators: Is the hydric soB criterion met? Ves --:6... No . \ \ \ '\ . Rationale: ~~\ ltJ ~~i:~: ~r:..~t:: ~~O~~ oe~.~d ~~ \. ~,^,l.\.. ~ ~ ... ~\'( fIo~ t.i >. ~\I\"-~ ~ A \~""'~\~ "'+- ~~"" HYDROLOGY Ia the ground surface inundated? Ves _ No -lS.- Surface water depth: ~ lathe soil saturated? Yes_ No...:!S.- " Depth to free-standing water in pJtIsoiI probe hole: (.. Ust other field 8Yi nc. of . ace inUndation 0 soil saturation. Cu\M"""~, ~ ,,~c. _ \-. ' . Is the wetland hydrology criterion met? Ves >< No Rationale: ell: o^ \G\W\ .._~ ., ~ \e v', e.. 0.11<0 ., ~ e.\cw.. u,)""'- ~\s. ~ .JURlSDICllONAL DETERM1NA 110N ANO RAilONALE Is the plant community a w-*nd? Ves ")( No ..6 . \ .. \\ \, """1 Rational for "jurisdictional decision: ~~ ~ ~ ~~.. ~ ~ is as.\..\\u.\:e~ .d: ~~ 'm.se. c~. \ ~ ' CIl"" \ 10~~ W\~ ",\\-~C4t. 1 This data form can be used for the Hydric Soil Assessment Procedure and the Plant Community Assessment Procedure. 2 Classification according 10 -SOU Taxonomy: B-2 I [ ( -[ [ I .1 ( ( ( -I I I I r ( ( . -.( 1 " ... SOILS Serieslphase: ~9-c1 ~ +;\\~ \~O -~~-~ Subgroup:Z - Is the soil on the hydric $Oils list? Yes _ No _ Undetermined'( Is the soil a Histosol? V.. _ No -lS.- Histic epipedon pr8ant? Vn _ No ~ Is the soil: Mottled? Yes 'll. No Gleyed? Vel No ,{ Matrix Color: \0."" ),. u.~ - Mottle Colqrf:. ,.ft ...~ ta u.." Other hydric soil indicators: M".\"':l ~-----'\. .~~ A~- 'r 10 - ...;.~ -~- ~ ,-c\,~ Is the hydric soil criterion met? Ve. ~ No ... Rationale: "l"'oo&. '-- ~ .f ~ ".\\\c.. ~,,"v04. ~4 &W\~ liR'et. _~ -...~ _...w.-~\..lc. ;~ 1 ~;_ ~ :::\ ~ :.... """" \~ .~ .~ ~ &\1\.1-.. oJ. ~~ HYDROLOGY Is the ground surface inundated? Va _ No ~ Surface water dep1h: r6 Is the soil saturated? Va No cQ 'loSt" Depth to free-standing wate~pitIsoil p;hole: ~" PIioU. ~ List other field evidence of surface inundation or soil saturation. 1\ 1. .L'\ "uJ-... ~\ -d ~V' .... -\t> fe ~ _,~l .w~ \.to"","" ( Is the wetland hydrology criterian met? Va -lL No _ . . . Ration"': ~_.. A......~ ~ \0 ~ ~ -...\ \~ e~ -\0 \\-~\ o~ ~~~ ~ ...,""" o..~ \_......~ ~\c. ::i eon.c.'<<...6 ~\ A~ w..\eor,\ai.,.A ~ -=. ~. '\\.e. -\....~ Jr ~ ~\-.; ~ 4WA w . -~ "'-.... \i\o ~~1' ~'" \W.. JURlSDIC110NAL DETERMINATION AND RAnoNALE ~ _~. : . Is the plant community a wetland? Ve. ~ No . Rationa!e for 'jurisdictional decision: ~ &vCA. -..h~ ~V'U.. ~ o,\-i~. .. ~~~~~ -\0 ~ ~~,,~~~ f:>~ \-t. DATA FORM ROUTINE ONSITE DETERMINATION METMODt Fteld InvestSgator(s): \41~ ~ ~o~ Date: ProjedlSlte: ~ 12.\ 11: -$'- .,,;/ State: Mt.l County: \O\....._~Y\ ApplicantlOwner: 'Tc;:o"\l.4 f.Cl_ c.. Plant Community tIName: P~\..e.d - "\fCo \ Note: If a more detailed site description is necessary. use the back of data form or a field notebook. ~---~----~~------------~------------~-------------- Do norma! environmental conditions exist at the plant community? Yea -L No _ (If no. explain an back) Has the vegetation. IOils. and/or hydrology been significantly disturbed? ).k Ves-LNo _ (If y.., explain on back) ~\~ ~ ~.~~~~:4~ ~~:S:.~y.~ ------~---------------,~----------------------~ VEGETATION tndicator Dominant Ptant Species Status Stratum Dominant Plant Species '* 1. P......'*- (4&""lAhX>d r-.c.+ T 11. '* 2- "- E'\d~ ~- T 12- . 3. ""~\\ow 09l. T 13. 4\. ~\".". ~ ~ T 14. . S. ~ (' .A\I'\t~ (;-,~ f'JIt<)..tJ '" 1S. .6. .\-..L.....-\ p~ \of 16. 7. 17. L 1L ~ 1~ 10. 20. Percent of dominant species that are OBL. FACW. and/Or FAC \<.:>0 Is the hydrop"ytic Yeg.~ion cr~erion met? Ve,-L,. No _. t.l... _ Rationale: "> t;O"- :Ii. do-.." ...ll ~t'~...._ ~ -- ~ Ind'ator Statui Stratum . , This data form can be usecI for the Hydric Soil Assessment Procedure and the P1ant Community Assessment Procedu.... 2 CtusiflCation according to .Soil Taxonomy: B.2 [ [ - ~ . [ .[ [ ( -I I I .. ( .. .. -I I I ( ( - ( -.( [ \, U~Q,V\.d ~v-e:c.. .~ -\'Wl. "'~\\\~W\ ~\\e.. DATA FORM ROU'T1NE ONSlTE DETEiWlNATlON METHOD' F..1d Investig~: ~~ J ~ Date: ProjedlSite: ""' tit, - -0 State: ",).1 CountY: ".~~ .Applic:antlOwner: \~ e.~~ C,o. Plant Community '/Name: \)o~~ Note: If a more detailed site description is MC8SSaIY. UH the back oj data form or a field ncnebook. ---~----------~------------~-----------~---------~. Do normal environmental conditions exist at the ptant community? Ve. ~ No _ (If no, explain on back) Has the YeQlttation. soils, and/or hydrology been f.ignific:ln~1v distu~,~._..\ "-' u.......'" ,,",0. ~~ \~ ~~ Ve. --'6- No (If ye.. explain on back) ~.\.. (-,,\- ;'f ~\\ ~ ~n \ ,1.._ - -\0 ~'" 't1.(O\ICY~ -0 -~~ ~~ ~ ,- ---~-----------~----------------------~--------~--~ VEGETATION Indica1ar Dominant Plant Species Status Stratum Dominant Plant Species If. 1. T...\\ 6.~a pAc..\.) \0\ 11. A.,",~ ". . 2. ~\.ue..J."( """e..,_,~ VM,- \t 12- . ~ :::r-~~ t;Y"d~ '= ~ ~:: . 5. ~"L. v~ "!a 15. * 6. c...~ . "'"..~ ~ .~v '"" 16. ~ 7. ~~~ ~\~ fllllCJ.)- '" 17. 8. c...-.-A '1:._ 1=AcN ~ 18. 9. \'\.c.\. ~N~\A~_ f"~. \0\ 19. 10. ~doc.. w.-s:. \0\ 20. Pereant of dominant specie. that are OBL. FACW, and/or FAC \-:J- Is the hydrophytic vegetation criterion met? Yes No ')(. _ ~ Rationale: '-"" ~...... 50"7.. o~ c:k...-\~ ~,~ ~~C-., ~er IncflClltor Status Stratum ~ . SOILS Serieslphase: ~d ..... ~\\..c\ \,~l!.. ~'f'Wo.&'\ Subgroup:Z -- Is the soil on the hydric soils list? Ves _ No...2S- Undetermined Is the soil a Hatosol? Ves _ No -2S- Histic epipedon present? Ves _ No ~ Is the soil: Mottled? Ve. No x. Gleyed? Ves No )( Matrix Color: _-.A \b'fR. y~. \O"t'&.-v:"" Mottle Colo~...e.. - Other hydric soil indicators: Is the hydric soil criterion met? Ve. No _ ~. . Rationale: .. c.4\Qlf\. ~ ~ . .-4. oW'L ~\~ ~ ,\~w.1\_ '" .,. \i~ ~ ~-.c.e~ \","4\~~ 0+ ~O~\"",' HYDROLOGY Is the ground surface inundated? Ves _ No ~ Surface water depch: ~ Is the soil saturated? Ve. _ No ~ '.' Depth to fnt.standing water in pitIsoi1 probe hole: Y\O",," "",,-\'.,\1\. \'- ,~.. List other field evidence of surf.... inUndation or soil saturation. W'\O"l.c, \".....e.,,~ Is the wetland hydroloQy criterion met? Ves ~ No ~ Ration"': ~ ~. ~ ..o"'~ I ~'Ma.. ~~ I .d .....--.0"'(" t~ UoIWt. ...dr ~. JURISDICTIONAL DETalMlNA nON AND RATIONALE Is the ptant community a wetland? Ve. _ No 'X \ .' 1\ Rationalef~!'t:f:~~~=~w.::~~~~ ~~ ~d ~ft~'\ 1'^~_'t.~.'\~1 1 This data form can be used for the Hydric Soil Assessment Procadure and the Plant Community Assessment Procedure. 2 Classification according to .Soil Taxonomy: ...~ B-2 ( [ ( -[ I I -I I I ( .. .' .( I I I r I - ( -.( [ . . ~ a"-., TO A TTIIIIIGN Of' DEPARTMENT OF THE ARMY IT. ,..... 0IIUlCT. CCIU" 0fI1NGINIIM MlltCClN'l.1NlIlNIMI CliHrHli ,..""'" S1'IIUt BAIT IT. I'AUI,..... .,ot",_ october 13, 1995 construction-Operations Requlatory (96-00249-NW-JJY) i~'I,- l~ rr=;-; -.\ ,-: i'?...... ;;,,,,,\ 'I ic,li......, i?,: \./1 !: IU\ ... li'-= '=" .-=" \ I '=~. 11'.J{ Hi....~ DEi' - ;] '995 If I : v 0./ jll ! i By Mr. Kelly J. Bopray McCombs Frank Roos Associatas 15050 2Jrd Avenue North Plymouth, Minne.ota 55447-4739 Dear Mr. Bopray: We have reviewed information about tbe proposal by your clients, Anton and Diane liden, to fill approximately 1,550 square teet ot wetland at 26550 Nobel Road (Lot 5, Boulder ~idge Estates) . The project site is in the NE 1/4 NW 1/4 Sec. 32, T. 117 N., R. 23 W., Hennepin County, Minnesota. The wetland complex 1s adjacent to Lake Minnetonka and state-Protected Wetland 27-904W. The only previous authorized till in this development was 0.1 acre or less of fill in a disturbed wetland along an old crossing for an access road (Nobel Road) that was requested by the oriqinal developer, and the only other proposed fill is another 1,550 square feet for the adjacent lot (Corps ot Engineers Regulatory File Number 96-00254-NW-JJY, Craiq and Susan Skiem). Other wetland till and excavation in the project area appear to have been completed much earlier, before such actions were regulated by the corps ot Enqineers. The fill.d wetland would be replaced at a 2:1 ratio to meet Watland Conservation Act requirements. The affected wetland is a disturbed reed canary qrasa area at the edqe of a marsh with an excavated open-water portion (perhaps all of the proposed ~ill area is former marsh filled with excavated orqanic soil). The proposed work is eliqible tor authorization under the Department ot the Army nationwide permit referenced by the number below, provided the enclosed conditions are followed. However, because the Corps considers Clean Water Act Section 401 water quality certification for this nationwide cermit to have been deoied bv the Minne.ota Po~lution Control Aaencv lMPCA\. you ~ust obtain a Section 401 certification trom the MPCA to validate the nationwide nermit for vour client's croiect. Exhibit B "'-- OIl S ."-\C" ....... ::-/.:;. :: --....<(", '. Of. ~~, .--. -.-., .-, - ,-,. .....- . -2- You may consider your cli.n~'s 9roiect author~~ed by the nationwide nermit when vou obtaiu a section 401 certitication or waiver tro. MPCA. The person ~o contact at the MPCA about Section 401 c.rti~ication is Mr. Larry Zdon, Water Quality Divi.ion, Minn..ota. Pollution Control AqencY, 520 Lafayette Road, st. Paul, Hinnesota 55155-3898. Mr. Zdon'. telephone number i. (612) 297-8219. xt is your client'. responsibility to ensure that the work complies with the terms ot this letter and tbe enclosures. IT IS YOUR CLIENT' S USPONSXBILITY TO OBTAIN ALL REQtn:RED STATE (includinq the Minneaota Pollution ContrQl Aqen~y, Hin,ne.ota Department of Natural Resource., and s;at.'Wetland Conservation Act.) AND LOCAL PERHITS ~D APPROVALS BEFORE yOU PROCEED WXTH THE PROJEC'r. If you have any questions about this Corps of Enqinaers authorization, please contact Mr. Joseph Yanta in our St. Paul office at (612) 290-5362. sincerely, ~itf~ranch . Determinations 33 CPR 330 - Appendix A (29) Enclosure .. _ I -,-, , ,. Minnesota Pollution Control Agency ~ October 18, 1996 .0 Mr. Ben Wopat ReauJatoay Bnoch, St. Paul District U.S. Anny Corps ofEPaiMen 190 Fifth Street East St. Paul, Mlnnctota 55101-1638 RE: CENCS-CO-R 96-00249-NW.JJY Nationwide Permit 29 Single-Family Housmg 33 CFR Part 330 Anton and Diane Eiden.. Lot S Development Boulder Ridge, Shorewood Hennepin County Dear Mr. Wopat: . Thi.letter is submitted by the. Minnesota Pollution Control Agency (MPCA) under authority of Section 401 oCtile Clean Water Act (33 use 1251 etseq.) and Minn. Stat cbs. liS and 116. The applicant propolOl a project to be eligible for a nationwide permit 18 xefcrenced above. The project involves a proposal to construct a single family home located in NB 1/4 NW 1/4 Section 32, T 117 N, R 23 W, Hennepin County, Minnesota. The project will fill 0.04 acres (1,500 square feet) ofwedand. Compeuatory wetland mitllation will meludo creation of 0.07 ICtCS of wetland on site. no MPCA certifies the refezenced project since the project'. individual and cumulative impacts do DOt appear to be significant u defined by present water quality standards provided the followina conditioDJ are complied with: 1. The applicant must desip the project so that the fill has been mipim17ed ~r avoided to the maximum extellt possible u required by 33 CFR 330, Appendix A (C) Section 404 condition uwnber 4 and by state water quality standards 7050.0186. 2. This nationwide permit is not valid for any project which is located in waters or In wetlands adjacent to and within 1,000 feet of waters that arc defined u Outstanding R.eaource Value Waters in Minn. R. ch. 7050. 3. nus nationwide permit is not valid for placement of fill for the lnstalladon ofWastcwatcr Soil Treatment SystemJ. . 10D (Ibr "'IIIRI and .pccolllmpllred only); ('11)212.-'331 Prl1rUd lilt ,.,~1eJ fJIIPC' I:0Il"11",,,, lit fHlI /O"J16".;tom /KlIXr rrqe/.ti 6, ~n o utavette Rd.; St. Paul. MN 55155-4194: (812) 296-8300; Regional Offices: Dululh' Bralneld' Detroit Lakes. Marshall. Rochester 5/9' d _ . _ . SOOC! >fHtl>.:U sewoJ::l-J t.JtlL! :60 S6, 90 -;-:'} . . Mr. Ben Wopat Paae 2 This -=don does DOt exempt the applic:aat ti'om tho respouibility of complyiq with all appUcable local, atate and redenl requiremeDts. AOl' does it pent lIlY riaht to violate peaoaal or property ripts. It you have lilY quesdoDl 011 this. please call LawIence S. Zdon at (61!) 297-1219. Sincerely. , X:N~d~. Nonpohtt Source CompliaDce Section WatJ:r Quality Division JNH/LSZ:jae cc: Crail and Susan Sldem. Shorewood Mr. Kelly Bopray. McCombs Frank, Roos Associates. Inc. Plymouth Mr. Charles Oaehoskie. u.s. EDviroIUl1Cl1tal Protection A.eBCY. Chlcaao MI. L~ Lewis. Fielcl SupervisOr, U.s. FiIh and WUd1ifc Service Mr.1Ccnt Lokbsmoe, Dinctor, Division of Waters. MONa Mr. StIMt ColviD. BcolosJca1 Semen, BaYironmeDtallleYiew, MDNR. 1 , \ ',' i:2 ':-l ..- ..;. o~ ~& (9~. -::/-:- .~ 3CCC!.+~2 sa.;o:::w ~.;t;8! :60 :;';.. '?0 J:::':: . . Permit ADDliation No. 95-181 (District Staff Report) November 2, 1995 Appliant: Tony Eiden Company 400 Berkshire Lane Plymouth, MN 55447 ,\ ,"'" .'i--'\,.,... ',;.:~. Location: City of Shorewood, Tll7N, R23W, Section 32, NW 1/4 Purpose: WetIand alteration for the purpose of creating two buildable residentiaf lots. ADolicable Rules: Rule L - Wetlands Conservation Act Exhibits Reviewed: 1. Permit application number 95-181 received July 10, 1995. 2. Site and soil maps received July 10, 1995. 3. Letter to Wenck Associates from Advance Survey and Engineering Company dated August 14, 1992 received July 10, 1995. 4. Letter to Advance Survey and Engineering Co. from Corp of Engineers dated December 3,1992 received July 10, 1995. 5. Letter from Corp of Engineers to Don Patton ofRea1ty Center dated May 17, 1993 received July 10, 1995. 6. Grading, wetland impact and mitigation plan received July 20, 1995. 7. Letter of transmittal from applicant's representative received August 11, 1995. 8. Wetland delineation and replacement plan received October 16, 1995. StatTReview and Summarv: The stormwater management plan for "Boulder Ridge Estates" development was initially permitted as permit 92-38. The project involves the impacting of approximately .09 acres of Type II wetland for the purpose ofbuilding two single-family dwellings. The site is located on Noble Road in the City ofShorewood, and is within Subwatershed Planning Unit U-I0, LM-38. The quantity of wetland impact proposed is the minimum necessary to build a home consistent with the existing development and complying with 10ca110t setbacks. The proposed replacement is approximately 0.19 acres of Type II wetland. Recommendations: Approval as submitted. The following condition shall be placed on the permit: 1. The deed restriction notice shall be submitted to the District prior to project commencement. _/ ."~ !/\,.o 1...'._....,_ '--.} .' . '. - ?-: Exhibit C MM-04-1996 1S: 10 MII+EHFlI-IA CREEK ~TER5J.ED ~~ ~_ MINNEHAHA CREEK ~ WATERSHED DISTRICT _. 15500 Waymm Boulevard Suite 611 Twelve Oaks Center Wayzata, MInnesota 56391 6124710682 P.02/05 w"',___ 80lIIDNIY , , , , , , , office: (812) 471107170 fa: (&12) 478-7173 BOARD OF MNIA8ERS: JOIlft e. l11amII, PmIdent: Pamela G. 8Ixt, VIce PnIsident: MaI1Ila S. HartfIel. Stcmary; 1bornIs \'L Ldcu1ty, 1tusurIr: Monica 8raa; c. WOodrow I.ovt: Thomas MaplI, Jr.: DIstrict DIteclor Eugene R. StnlnImM 1. 2. . 3. 4. S. 6. 7. JIJ,..I~c- A l 'MINNETONKA COMMUNII'Y CENTER- COUNCIL CHAMBERS THURSDAY, NOVEMBER 9, 1995 -7:30 P.M. AGENDA Call to Order and Roll Call Approval of Agenda Approval of October 26 Regular, Board Meeting Minutes Citizens not on a~da who wish to address Board (2-minute allowance). Long Lake Improvement Project Update- LaBounty Chain of Lakes Twin Lakes Subwatershed Improvement Project Update-- Love Permit Applications: The following applications have been reviewed by the Engineer &, in hislher opinion, meet all applicable rules. They will be approved without discussion unless a member of the boardIapplicant request they be removed from the agenda. Permit # ADDlicant Permit Tvpe City 95-181 Tony Eiden Company Wetland Replacement Shorewood 95-235 John Gehring Floodplain Alteration Wayzata 95-239 Iim Bedell Floodplain Alteration Mound . 95-200 John Klingelhutz: Wetland Replacement Victoria (After the Fact) The following applications have been reviewed by the Engineer &, in hislheropinion, ~ meet all applicable rules and are recommended fat' denial. 95-129 95-233 Carll0bns0n Craig Wolfe New Rip Rap Dredging Orono ,". Mound: 8. Engineer's Report I' o 60% ~1oJd . 3O'llo 1'o<<<OlIIUlIW Exhibit D MAR-04-1996 is: 11 MI~ CREEl< WATERSrED 612471121682 P.03/05 MCWJ) 11""" MHlinC 2. Recent vandalism at the site included damage to construction equipmen~ estimated at '3,000. Four project signs were also defaced. Photos of the damage were distributed. Panzer stated that a police report has been filed. 3. Panzer requested board approval on a change order to the Carl Bolander &: Sons agreement which would increase the COntraCt price by $6,919: a) An obstruction was hit while driving the steel sheet pilings for the weir in Twin Lakes Park.. This caused the sheeting to twist Site location was moved and the pilings were driven a second time. The additional cost for time and material to correct this matter was SI,675. . b) The City of Minneapolis required pilings be used in an area of the Cedar Meadows site to compensate for soil conditions. Aluminized corrugated metal pipe is now specified which will increase project cost by $4, no. c) Realignment of the piping for the storm sewer diversion coming in from the south end ofFrancc Avenue win cost an additional $414. Love moved. seconded by Gross, to approve the change order in the amount of $6,919. VOTE: Motion carried unanimously. ~ APPLIGA nONS: Thomas recommended cl1a.,ging the permit approval process to allow for discussion on some permits prior to a motion on the entire consent agenda. Thomas noted Steve Albrecht, Carl Iohnson and Tony Eiden were present for pemtit items on the agenda. Based on staff recommendations. Love moved, seconded by Blixt. to approve permits on the consem agenda which included: 95-181, Tony Eiden Company, City of "- Shorewood; 95-235, John & Kristin Gebrin& City of Mound; 95-239. nm Bedell, City of Mound; and 95-200, John Klingelhutz, City of Victoria. VOTE: Motion carried . unanimously. Permit 95-129. Carl Iohnson.. Ci~ ofOroJlQ. Thomas invited Carllohnson to discuss their permit Johnson's permit application for non-conventional rip rap on Crystal Bay, Lake Minnetonka, was recommended for denial by District Engineers. Thomas as1cect Syverson to update the managers on the proposed project and the reasons for recommending denial. Syver:son stated the shoreline improvement project involved using steel plates ud anchors to stabilize the shoreline. Tbe permit application was beard and denied at the June 22, 1995 board meeting. The applicant has submitted revised plans which now proposes to impact SO' of shoreline compared to 100' of shoreline originally, and have rip rap placed on top of the steel plates. Engineer's recommendation remained as denial for the following~: 1) the project does not comply with normally accepted engineering standards due to the fact that the 1 ~g~~' . ~~ . ~~ ." . "." ~; '9.sItED o'~ MINNEHAHA CREEK WATERSHED DISTRICT WA1'IR8HI!D BOUNDARY , , , , , , , 15500 Wayzata Boulevard Suite 611 Twe.ve Oaks Center Wayzata, Minnesota 55391 offfce: (612) 476-7970 fax: (612) 476-1973 BOARD OF MANAGERS: John E. Thomas. President Pamela G. Blixt. Vice President Martha S. Hartflet. Secretary; Thomas W. LaBounty, Treasurer. Monica Gross: C. WOOdrow Love: Thomas Maple, Jr.: District Director Eugene R. Strommen IIINIIliSOTA llIVEf' November 13, 1995 -- "lID) ~ (~leU W b 1~1 iu~ :VG V I 4 1995 IU," I U j8y_ -- Permit Auulication No. 95-181: Applicant: Tony Eiden Company 400 Berkshire Lane Plymouth, MN 55447 . Location: City of Shorewood, T117N, R23W, Section 32, NW 1/4 Purpose: Wetland alteration for the purpose of creating two buildable residential lots. Dear Tony Eiden Company: At the regularly scheduled November 9, 1995 meeting of the Board of Managers, the subject permit application was reviewed along with the following exhibits: . 1. Permit application number 95-181 received July 10, 1995. 2. Site and soil maps received July 10, 1995. 3. Letter to Wenck Associates from Advance Survey and Engineering Company dated August 14, 1992 received July 10, 1995. 4. Letter to Advance Survey and Engineering Co. from Corp of Engineers dated December 3,1992 received July 10, 1995. 5. Letter from Corp of Engineers to Don Patton of Realty Center dated May 17, 1993 received July 10, 1995. 6. Grading, wetland impact and mitigation plan received July 20, 1995. 7. Letter of transmittal from applicant's representative received August 11, 1995. 8. Wetland delineation and replacement plan received October 16, 1995. Action was taken approving your pennit application pending receipt of Rule J fees in amount of $311.25. Please note that due to size and complexity of certain projects, the Board requires that site inspections be conducted. In these cases, the applicant is required to pay to the District a fee equal to the actual costs of field inspection of the work, including investigation of the area affected by the work, analysis of the work, and any subsequent monitoring of the work. These costs are referred to as Rule J fees. S:'O 135'.01-154\ Word'l::.:1113S.L:r-KM(;';jv ,.. ~.J Exhibit E .,\)" , ~~C'''''C:~ . 300'.. ,:>")st-'::JnCjUr:1~!' '.1_"'" . . Tony Eiden Company Permit Application No. 95-181 November 13, 1995 Page 2 Please be advised that the project is not authorized until the above has been submitted and you have been notitied of permit issuance. Sincerely, WENCK ASSOCIATES, INC. ~~~~ Kristin M George ~ KMGIljv cc;~..&t'Sho~d / N:\OtUOt-tS4\WOllilLTEt t \3$l.lr-lCMG-ljv FILE COpy February 23, 1996 Shorewood City Council Shorewood City Hall 5755 Country Club Road Shorewood, MN 55331 Dear Mayor Bob Bean, Council members Jennifer McCarty, Bruce Benson, Kristi Stover, and Doug Malam (or replacement): RE: Public hearing to consider a request by Tony Eiden Company to vacate drainage and utility easements on property located at 26550 and 26600 Noble Road. (Delayed until next council meeting frolTl . Tuesday, February 20th, 1996 ) Please accept this as my written comment to be considered .and entered on record as I will be away on a business trip March 4th, 1996. The area in question is a wetland. To vacate drainage and utility easements means to fill it in. I'd like to talk about wetlands. . Wetlands comprise only a fraction of the total North American land area. They take as long as 200 to 2000 years to develop. They are part of a system providing life-giving waters and unique vegetation which host a remarkable mosaic of creatures. The prairie pothole region of the Midwest alone is used by about two-thirds of the nation's 10 to 12 million waterfowl to reproduce. Human beings depend upon these wetlands most of all for they cleanse the water we drink. They are also a place for fishing, quiet reverie, protection from flood, and home to the creatures we love to watch. Yet humans are destroying them-at the rate of 500,000 acres a year-for development, agriculture, and other activities. We are blessed with wetlands in Shorewood. I was glad to hear from our Mayor and Council members on February 20th that they have committed to a higher standard of protection for these wonders which are worth protecting. Digging a hole and letting it fill with water is not a wetland...if it does eventually develop into wetland it will take a minImum of seven generations of owners before it will equal what it is replacing. I visited with Joe Venta, one of the engineers employed by the Corp of Engineers responsible for our area...he said that approval of a plan means only that it meets with current federal law guidelines; approval is not an endorsement that it is a good thing to do. This reasonably is determined locally by standards a community sets. I am opposed to filling in this or any wetland in Shorewood. I am also concerned as to the precedent for future developers which would be set if the council goes forward with approval to fill this wetland in question. . JZAe,'ZJ?... '0 /~ Kate LyJ;; 25545 Orchard Circle Shorewood, MN 55331 / cc: Deborah Borkon, Planrting Commission Chair . to CITY OF SHOREWOOD RESOLUTION NO._ A RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 1996 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY TIDRD PARTY AGREEMENTS . WHEREAS, the City of Shorewood, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, the City of Shorewood has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it, and held a public hearing on March 11, 1996 to obtain the views of citizens on local and Urban Hennepin County housing and community development needs and the City's proposed use of $17,486.00 from the 1996 Urban Hennepin County Community Development Block Grant. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Shorewoodapproves the following projects for funding from the Year Urban Hennepin County Community Development Block Grant program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 1996 Urban Hennepin County Community Development Block Grant Program Statement of Objectives and Projected Use of Funds. Activity Southshore Senior Center Operation Housing Rehabilitation Budeet $ 3,497.00 13,989.00 . BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its City Administrator to execute the Subrecipient agreement and any Third Party Agreement on behalf of the City. ADOPTED by the City Council of the City of Shorewood this 11th day of March, 1996. ROBERT B. BEAN, MAYOR ATrEST: JAMES C. HURM, CITY ADMINISTRATOR W7 ~ SENIOR COMMUNITY SERVICES [[[[110109 Wllyzata B1W., SulIe 111., Minne\Ol\ka. MN 55305 BOARD of DIRECTORS Daralyn Peifer PtrIsident Bob Zagaros 1st \'kw President Ryan Schroeder 2nd Vice President William H. Gray Secretary Kevin Krueger TreasUf9f Tom Tleen Past President ...., Guritz "'~....t-Latpe Aiko Higuchi Member-at-Latpll Mary Anderson Nelson Berg John C. Boeder Lucille Crow Robert DeGhetto Dwight Johnson Tad Jude John Keefe John Nelson Senator Gen Olson Lawrence Schram .4IlnJ!m. In F. Wlthhart ~\III Director & C.E.O. PROGRAMS · H.O.M.E. · Multi-purpose Senior Centers & Community Groups . Senior Outreach . Seniors Serving Business . ^ united Way Agency Phone 541-1019 Fax 541-0841 February 7, 1994 Mayor Robert Bean and City Council Members City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Mayor Bean and Council Members: Senior Community Services is requesting $3,497 for the 1996-97 fiscal year from the City of Shorewood to support the programming efforts of the Southshore Senior Center. This request meets the new guidelines for distribution of Community Development Block Grant (C.D.B.G.) funds as set forth by HUD/Hennepin County. Because of Shorewood's support, your older residents are able to benefit from services such as dining and transportation, that help them remain independent and also adds to the quality of the older adult's life. On behalf of Senior Community Services, an agency that works with and for older adults, thank you for your past support and for your continued support. .~ ~ Mem'o ...,.,,. DATE: January 17, 1996 TO: Urban Hennepin County Cooperating Communities Barbara HaYdet'1dministrative Manager Hennepin County Office of Planning and Development FROM: . SUBJECT: 1996 URBAN HENNEPIN COUNTY CDBO PROGRAM Accompanying is the 1996 Urban Hennepin County COBG Program planning packet The following items have been included to assist communities in the process of selecting activities for COBG funding: 1996 Consolidated Plan Schedule Projected Planning Allocations by Community Five-Year Priority Needs Summary Sample Notice of Public Hearing Sample Resolution Request for Funding Form List of CDBG Eligible Activities . The 1996 HUD appropriations are currently tied up in the federal budget reconciJiation legislation. Our best estimate, at this point, for CnBG funding is a 5 percent reduction from 1995 levels. This is a result of funding set asides and the expectation of new entitlement jurisdictions. For planning purposes, we are utilizing an allocation of S3,560,OOO.nns AMOUNT WILL CHANGE. Final allocation amounts will be sent to communities as soon as this information is available. Approximately, $40,000 will be added to the 1996 entitlement from recaptured 1993 COBG funds. All cities that bad funds recaptured have been notified. As in previous program years, the formula for determining the planning allocations is based upon your community's share of the urban county total population, people with incomes at or below poverty level and overcrowded housing units. Poverty data is a double-weighted factor in the formula PopuJation figures have been updated to 1994. All other data have been derived from the 1990 U.S. Census. Hennepin County Office of Planning & Development, Development Planning Unit, 10709 Wap;ata Boulevard, Suite 260, Minnetonka, MN 55305 Mail Code: 604 phone: (612) 541.7080 Fax: (612) 541.7090 CONSOLIDATED PLANNING This is the second year the CDBG Program is being developed under the Consolidated Plan process. HUD instituted this new process as a replacement for the independent planning and submission for the CDBG, HOME, Emergency Shelter Grant (ESG) programs and the Comprehensive Housing Affordability Strategy (CRAS). The plan is intended to guide communities in the preparation of a comprehensive vision of housing and community development Using a separate solicitation process, the county is currently requesting proposalS for the use of $1.537 million in HOME funds and $97,000 in ESG funds. All cities will receive a separate notification for the HOME program. Only private, nonprofit organizations providing assistance to homeless persons are eligible applicants for ESG funds. COUNTYWIDE HOUSING & COMMUNITY DEVELOPMENT PRIORITIES Below is a summary of the Consolidated Plan, countywide priorities. The priorities were developed using the results of the survey of participating communities (surveys were received from twenty-six cities, representing . more than 85 percent of the urban county population), 1990 housing and demographic data and comments from housing providers and advocates. A detailed list of priorities by type of activity is enclosed. HOUSING Rental and Supportive Housing: planning, site acquisition, related infrastructure for development of new units and rehabilitation of existing units for low-income households (less than 50 percent of median income). Homeownership: planning, site acquisition, related infrastructures, downpayment assistance for low- income, first-time homebuyers and rehabilitation of existing units occupied by low-income households. COMMUNITY DEVELOPMENT Neighborhood redevelopment/revitalization, senior centers, removal of architectural baniers/ADA compliance, lead-based paint abatement and planning activities to address housing and community revitalization needs. . PUBLIC SERVIC~S Services to senior citizens, disabled persons and youth, child care assistance and transportation services. The countywide priorities should be used as a guide when you consider the use of CDBG funds to address local needs. The county wiD consider the relationship of proposed projects to countywide priorities in the evaluation of projects for CDBG funding. If you propose to use CDBG funds for a project that does not have a high countywide priority, you must clearly explain why the project has a higher priority in your community. Local studies, capital improvement plans, local needs analysis, etc. can be used to establish this. SINGLE-FAMILY REHABILITATION PROGRAM Several administrative changes will be implemented in 1996 under the CDBG funded single-family rehabilitation programs. The most significant changes are: 1) that the lien period for the 0 percent deferred loans (maximum $15,000) will be extended from 15 years to 30 years and 2) for families with incomes greater than 50 percent of area median income ($25,500 for a family of four), the loans will bear 3 percent simple interest for 10 years and have a 30-year lien. These changes are being made in light of current funding limitations and to more effectively serve the working poor. ADMINISTRATIVE REQUIREMENTS No more than three activities should be undertaken in one community and each activity should have a budget of at least $7,500. For cities receiving less than this amount, only one activity should be programmed. When funds are committed jointly with other participants to carry out a single activity, these limits do not apply. Communities are strongly encouraged to develop joint initiatives to address mutual needs by consolidating their resources. LOWnMODERATE-mCOMEBENEmT . Seventy percent of the CDBO funds must be utilized for activities benefiting very-low and low-income residents. HUD allows Urban Hennepin County CDBO funds to be used for eligible area benefit activities in census tracts where the percent of low and moderate-income persons are 37 percent or more. This is an exception to . the requirement that a majority of persons in an area must be low and moderate-income. Maps have been provided to communities with qualifying census tract block groups. Please contact your CDBO representative if you need a map or have a question about eligible low-moderate income benefit activities. FUNDmG PUBLIC SERVICES Funding public services at the community level and maintaining compliance with HUD requirements at the county level continues to be problematic. Program income that can be applied to the public services cap is projected to be 50 percent less in 1996 than 1995. The amount allocated to public service activities was the maximum allowed by HUD, 15 percent of the entitlement . Communities will continue to have the flexibility, initially, of using up to 20 percent of their CDBO planning allocation to fund public services. Proposals that exceed 20 percent will be reduced. Please be sure to utilize the 1996 projected allocations for calculating the 20 percent public service cap. Once all 1996 proposals have been submitted, county staff will determine if the 1996 program has exceeded the HUD required 15 percent cap on public services. If we have exceeded this amount, communities budgeting over 15 percent of their allocation may have to make reductions. AFFORDABLE HOUSmG Affordable housing for very low and low-income households continues to be a significant need in subut:ban Hennepin County. Affordable housing, appropriate to the needs of different types of households, has been identified as a high priority for the use of HUD resources in the Consolidated Plan. Activities are encouraged that will develop or improve housing for low-income households, persons who are homeless or at risk of becoming homeless, persons with disabilities, families with children and the elderly. The CDBG program is an important resource to assist communities in addressing the critical need for affordable housing. AFFIRMATIVELY FURTHER FAIR HOUSING As recipients of HUD funds, Hennepin County and each subrecipient community has agreed to affirmatively further fair housing. HUD has initiated measures encouraging recipients to become more pro-active in addressing conditions that create impediments to fair housing choice. As a potential condition to receiving future funds, HUD expects recipients to undertake specific activities that will serve to further fair housing choice. CnBG funding for fair housing activities is an eligible administrative or public service expense. For the benefit of the Urban County Program, the Hennepin County Board awarded $30,000 of its administrative budget for the FY95 COBG and HOME programs to three local fair housing organizations for fair housing activities. They will provide the following services: fair housing choice outreach, counseling and referral services, training and education programs and enforcement of fair housing laws and ordinances. We anticipate allocating a similar amount from 1996 program administrative funds. SUBMISSION REQUIREMENTS PUBLIC HEARING . Prior to March 8, 1996, each community should conduct a local public hearing and pass a council resolution on the proposed use of COBG funds. A sample public hearing notice and resolution are enclosed. The resolution includes language authorizing the signature of 1996 subrecipient and third party agreements. PROJECT PROPOSALS Please complete one request for funding form for each project. Hennepin County staff will review each project to determine CnBG eligibility, program benefit and the relationship to countywide priorities. Please submit by March 8, 1996 the following: 1) Request for Funding Forms, 2) Council Resolution, 3) Public Hearing Notice, 4) Minutes from the Public Hearing . ASSISTANCE Please contact me or your COBG representative if you have any questions or need assistance with the 1996 planning process. COBG representatives are as follows: Mark Hendrickson - #541-7084 Rod Waara - #541-7088 Jim Ford - #541-7091 I look forward to working with you again in 1996. Enclosures . . HENNEPIN COUNTY 1996 CONSOLIDATED PLAN SCHEDULE ...~~~ !illlllllllll;flllll~,lll' ~~~~~n~::erials Distributed to Suburban Local Public Hearings Begin "~illl::::"..", :'1::liilll:jJ::: !':"lif.iI1:1;!j!!::, " HUD Notification of 1996 Entitlement .. Funding Proposals Due to Hennepin County !illlf=!~lllllllllliljllilllljllii'lllli~'11111111 ~:=:I~~:dcounty Staff Review of Applications :1111111111111111:111:11111111111111!111!1!'III!I: i\II,':II~111\\I\!ioll!IIIII!I'll~111111I,Ii.! ;;n~:~d~:~ Plan/One-Year Action Plan Published !111.l!!IIIIIII!!:!llillll!!IIIIIIIIII!I!II~ ~::~:~~:;~~~~~~~~ ~:;~~~:: Plan \1,~I~I~I!I!lllllilil':~!I!:,j!I:!:,!I!I!!:',!: Hennepin County Board Authorizes Submittal of ..., ,',,:::j:}':,:::::',:::::::i'::::::::::::::::::::::i:::::~::' Consolidated Plan/One- Year Action Plan to HUD :::':I~111111!!I!I!!:!:':II::I!!!111111111111111 ~:~~~~~~:t;: ~:one- Year Action Plan ilii~~III!IIII!I!I~lllliIII1Ii!III!11111'.II,11111!: ~r~~~thorization to Implement the 1996 NOF AlRequest for Proposals Distributed HUD Notification of 1996 Entitlement Application Submittal Date Hennepin County Staff Review of Applications Completed Selection Committee Reviews and Formulates Funding Recommendations for County Board Consolidated Plan/One-Year Action Plan Published for Comment Hennepin County Public Hearing on Consolidated Plan/One-Year Action Plan Hennepin County Board Authorizes Submittal of Consolidated Plan/One-Year Action Plan to HUD Consolidated Plan/One-Year Action Plan Submitted to IIUD HUD Authorization to Implement the 1996 Program HUD Notification of 1996 Entitlement Solicitation of Interest Hennepin County/Mpls Homeless Task Force Funding Recommendations for County Board Consolidated Plan/One-Year Action Plan Published for Comment Hennepin County Public Hearing on Consolidated Plan/One-Year Action Plan Hennepin County Board Authorizes Submittal of Consolidated Plan/One-Year Action Plan to HUD Consolidated Plan/One- Year Action Plan Submitted to HUn HUD Authorization to Implement the 1996 Program . Community Brooklyn Center Brooklyn Park Champlin --Chanhassen Corcoran Crystal Dayton --Deephaven Eden Prairie Edina - Excelsior Golden Valley Greenfield - Greenwood Hanover Hassan Hopkins Independence Long Lake Lorello Maple Grove Maple Plain Medicine Lake Medina Minnetonka ~. Minnetonka Beach - Mlnnetrista Mound New Hope Orono Osseo Richfield Robbinsdale Rockford Rogers - Shorewood Spring Park Sl Anthony. Sl Bonifacius Sl Louis Park -- Tonka Bay -- Wayzata Woodland PROJECTED PLANNING ALLOCATION 1996 URBAN HENNEPIN COUNTY CDBG PROGRAM 1996 Allocation 250,054 516,471 78,333 49,940 22,372 140,951 20,600 13,000 185,336 189,665 15,897 108,215 7,128 3,008 3,809 11,496 154,499 14,865 10,409 3,867 152,809 10,133 804 14,115 175,361 1,717 19,783 66,877 169,240 22,177 24,130 255,753 87,130 19,490 4,422 17,486 11,850 16,723 7,680 289,217 7,374 28,302 1,512 ~ ~. .~..~.'\\ . TOTAL 3,204,000 Hennepin County Total Allocation 356,000 3,560,000 · Hennepin County portion only. U:\CDBGXXnCTY ALL9S 01/16/96 URBAN HENNEPIN COUNTY Five Year Priority Needs Summary . .... .... .. .... ..< '>i,iiZ;' ii;".)'i.' ....i... ...ii...... ...>i .......i . i. ".<' )i"i< ,/--- \>\,,:~J( . ;"f~ ."/<Pdority N8edteve. < 'i.'i .iii, ......,...i,i ,Percent.of,lI8dianHoUsebotd;lncome . <.... .......".. 'i..'..; ,........ . ".0 .i">' i ' .. ;.ii..' i). .i' ..31,**,i'.. ............'61-80%, < Cost Burden > 30% High High Medium Cost Burden > 50% High High Low Small Substandard High High Medium Related Overcrowded Medium Low Low Cost Burden >30% High High Medium Cost Burden > 50% High High Medium Renter Large Substandard High High Medium Related Overcrowded High High Medium Cost Burden > 30% High Medium Low Cost Burden > 50% High Medium Low Elderly Substandard High High Medium Overcrowded Low Low Low Cost Burden > 30% Medium Low Low Cost Burden > 50% High Medium Low Owner Substandard High High Medium Overcrowded Low Low Low '. i'i i i' . '.i' PRIORITY HOMEl.ESS NEEDS PriOrity/Need tevel .. .......... , ........ ..;;'..;: ."...;:, ;iF,. .,.....'>i .ii,. '.' ...... I,., Families '1ndIVfdUBfa ;:;'~ ;i' " .i 'i ,....... , Assessment/Outreach Medium Medium Medium Emergency Shelter High Medium Medium Transitional Housing High High High Pennanent Supportive Housing High High High Permanent Housing High High High . PRIORITY COMMUNITY .DEVELOPMENT Priority Need Level NEEDS . PUBUCFACII.1tYNEEDS. . ....,....x..'., "'<>,..., ,i.' '-'N. /' .,.... Senior Centers High Youth Centers Medium Neighborhood Facilities Medium Child Care Centers Low Parks and/or Recreation Facilities Medium Health Facilities Low Parking Facilities Low Other Public Facilities Low INFRASTRUCTURE "IMPROVEMENT ;.~ Solid Waste Disposal Improvements Low Flood Drain Improvements Low Water Improvements Low Street Improvements Low Sidewalk Improvements Low Sewer Improvements Low . Asbestos Removal Low Other Infrastructure Improvement Needs Low PUBUC". SERVICE. NEEDS . '., Senior Services High Handicapped Services High Youth Services High Transportation Services High Substance Abuse Services Low Employment Training Low Crime Awareness Medium Fair Housing Counseling Medium Tenant/Landlord Counseling Medium Child Care Services High Health Services Low PRIORITY COMMUNITY DEVELOPMENT NEEDS Priority Need Level Other Public Service Needs Medium High Low Low Commercial-Industrial Rehabilitation Commercial-Industrial Infrastructure Other Commercial-Industrial Improvements Micro-Business Medium Medium Low Medium . Other Businesses Technical Assistance Low Low Other Economic Development Needs OTHER COMMUNITY DEVELOPMENT NEEDS Medium Energy Efficiency Improvements Lead Based Paint/Hazards Code Enforcement Medium PLANNING. High Medium Medium .Definina Need Levels: The level of need is defined as follows: Hiah orioritv: Funding for these activities will be heavily pursued during the five year period. Medium orioritv: If funds are available, activities to address this need may be funded by the city during the five year period. Low orioritv: The city will not fund activities to address this need during the five year period. The city finds there is no need or that this need has already been substantially addressed. No such need: . . SAMPLE NOTICE OF PUBLIC HEARING 1996 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Notice is hereby given that the city of in cooperation with Hennepin County, pursuant to Title I of the Housing and Community Development Act of 1974, as amended, is holding a public hearing on . 1996, at p.m. in the The public hearing is on the housing and community development needs, priorities of the City and Urban Hennepin County and the City's proposed use of the 1996 Urban Hennepin County Community Development Block Grant Program proposed planning allocation of $ In addition, during the July 1, 1996 to June 30, 1997 program year, it is estimated that no additional program income from locally funded CDBO activities will be available to the city. The city of is proposing to undertake the following activities with 1996 Urban Hennepin County CDBG funds starting on or about July 1, 1996. Activitv BudlZet For additional information on the priorities, proposed activities, level of funding and program performance, contact the city of at or the Hennepin County Office of Planning & Development at 541-7080. The public hearing is being held pursuant to MS 471.59. Publhmg.not SAMPLE RESOLUTION RESOLUTION NO. RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 1996 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of . through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant Program; and . WHEREAS, the City of developed a proposal for the use of Urban Hennepin County CDBG funds made available to it, and held a public hearing on . 1996 to obtain the views of citizens on local and Urban Hennepin County housing and community development needs and priorities the City's proposed use of $ from the 1996 Urban Hennepin County Community Development Block Grant BE IT RESOLVED, that the City Council of approves the following projects for funding from the Urban Hennepin County Community Development Block Grant Program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 1996 Urban Hennepin County Community Development Block Grant Program. Proieet Budflet . BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City. ADOPTED: the day of .1996 By Its And Its ATIEST U:\CDBGXXl\RESOLUTI.FRM . . 1996 , URBAN HENNEPIN COUNTY CDOO PROGRAM REQUEST FOR FUNDING (Use one fonn per project) A. GENERAL INFORMA nON 1. Community: 2. Project Name: 3. Contact Person! Phone No. B. PROJECT DATA 1. Funding Request $ 2. Is this request to fund an existing CDBG-FUNDED project? _Yes _No 3. Leveraged Funds: Amount $ Source (To what extent does project leverage additional public or private funds/fino commitment?) 4. Project Location: Address (Attach map.) Citywide 5. Project Description: (Describe the project in as much detail as possible and identify what, if any, alternative funding sources have been considered for this project) 6. Urban County Priorities: Using the list provided, identify what priority(ies) the project will meet. (Note: If a proposed project is a low Urban County priority, you must explain. why it has a higher priority in your community.) 7. Anticipated results/accomplishments projects will have. (ie; number of persons/households to be assisted/served, number of housing units to be rehabilitatedlbuilt, etc.) 8. If applicable, describe how project will assist community in achieving Metropolitan Livable Communities Act goals. 9. Implementation Schedule: (For the time period 7-1-96 to 12-31-97, identify the major . project tasks to be performed and when they will occur.) Task Date Month/Date 10. Budget: (Specify total project budget by major project component-i.e., administration, planning, construction, acquisition, direct grants, public service.) . BUDGET/SOURCE OF FUNDS CDBG Other (identify) ComDonent $ $ $ $ $ $ $ $ Project Budget $ $ Total Project Budget $ "'. ,. COBG ELIGIBLE ACTIVITIES Federal statutes and regulations determine what activities are eligible under the COBG program. Generally. three steDS are involved. in determining if COBG funds may be used to assist a proposed activity . 1. Determine if the proposed activity meets one of the following national objectives of the program: Benerlting low IInd moderate (UM) Income persons. Prevention or ellmlntltlon of slums or blight; or, Meeting II pIIrticulllrly urgent community development need. 2. Determine if the activity is included within the listing of eligible activities in the COBG regulations. as modified by statutory amendments. A listing of eligible activity categories follows: . Acquisition of Ral Property Disposition of RNI Property Public FIIcllltles IInd Improvements PriVlltely Owned Utilities , ClaRlnce of buildings and Improvements Relocation Public Services Interim Asslstllnce - Urgent Need Removal of Architectural 8IIrriers Housing Rehllbilltlltion Home Ownership Assistance Code Enforcement Historic Preservlltion Commercllll or Industrial Rehabilitation Economic Development Activities Specllll Activities by Subrecipients Planning IInd CllpllClty Building . 3. Determine if the proposed activity falls within a category of explicitly ineligible activities listed below. Buildings for the general conduct of government General government expenses Polltlcalllctivltles Purchase of Equipment (generally) Furnishings IInd personlll property (generally) Operating IInd Mlllntenllnce Expenses New Housing Construction Income Payments NOTE: The current COBG program requlations are contained in 24 CFR Part 570, published September 6. 1988 as amended. Contact your COBG Rep if you would like a copy. . . City of Shorewood (Official Publication) CITY OF SHOREWOOD STATE OF MINNESOTA NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN that the City Council of Shorewood will meet in the Council Chambers of the City Hall 5755 Country Club Road, Shorewood, MN a" 8:00 p.m. on March 11, 1996 (regarding Smithtown Road), to consider a watermain improvement project! street reconstruction, and construction of an off stre trail on Smithtown Road from Eureka Road (north) t() Country Club Road. The Council will consider the construction of such water system improvements, street improvements and off street trail. The estimated cost of such improvements is $918,500. All persons as desired to be heard with reference to the proposed watermain improvements and street and trail improvements may be heard at that meetinl City of Shorewood JAMES C. HURM City Administrator ~ MAYOR Robert Bean COUNCIL Kristi Stover Bruce BenSon Jennifer McCarty Doug Malam CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 MEMORANDUM ;- . FROM: DAlE: =~= City c/;,oun~Cil / / Larry Brown March 8, 1996 ... TO: RE: Smithtown Road Street ReconstruCtion, Extension of Watermain, and Off Street Trail City Project 95-16 Project Summary This project is proposed to reconstruct Smithtown Road from Eureka Road north (west of the trail) to Country Club Road using State Aid Funds. In addition, a 6.0' bituminous walkway is to be constructed and watermain is to be extended from Eureka Road to Country Cub Road which will interconnect the Boulder Bridge and Badger Field water systems. The public information meeting for this project was conducted at City Hall on February 13, 1996. . Roadway Width & Walkway The. existing bituminous pavement varies between 27' to 30' with a gravel shoulder of approximately 1.0 to 1.5 feet in width along both sides of the roadway. The proposed typical section is 32' in width face to face of curb. During the public information meeting, residents voiced concerns regarding the off street trail. In light of this, staff considered several alternatives for an on street trail. There are several concerns that will be discussed at Monday night's meeting centered around pedestrian safety. and the extra width which tends to increase driver's speed on the roadway. At this time, staff is recommending that the roadway be reconstructed at a 32.0 foot width face of curb to face of curb, with an off street bituminous walkway on the north side of Smithtown Road. . Note that the plans presented at the Public information meeting had indicated the trail on the south side of the roadway. . . Watennain A Residential Community on Lake Minnetonka's. South Shore 8a,. Smithtown Road March 8, 1996 Page 2 of2 Staff is recommending the installation of a 16 inch diameter truck watennain be installed from Eureka Road to Country Club Road to interconnect the Boulder Bridge and Badger Field Well systems. This will also provide the necessary fIre flow protection currently served by the Badger Well Area once the Minnewashta Water Tower is completed. These recommendations are consistent with the water system analysis prepared for the City. Feasibility Report Staff will be forwarding the feasibility report to the City Council under separate cover, as they . were not completed at the time packets were delivered. I apologize for any inconvenience this may cause. . 1. . CITY OF SHOREWOOD RESOLUTION NO. 96-_ A RESOLUTION ORDERING PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATES FOR CITY PROJECT 95-16 SMITHTOWN ROAD FROM COUNTRY CLUB ROAD TO EUREKA ROAD NORTH (WEST OF THE TRAIL) WHEREAS, pursuant to resolution adopted by the City Council December 12, 1995, a Feasibility Report for City Project 95-16 was considered by the City Council on March 11, 1996; WHEREAS, such improvements are considered to be technically and financially feasible; NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood, Minnesota: That the City Engineer is authorized to enter into an agreement for preparation of Plans, Specifications and Estimate with Qrr-Schelen- Mayeron & Associates for said project and will report to Council with all convenient speed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this day of , 1996. ROBERT B. BEAN, MAYOR ATIEST: JAMES C. HURM, CITY ADMINISTRATOR eL- ULj CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331.8927 · (612)474-3236 MEMORANDUM . TO: FROM: DATE: RE: FILENO.: Planning Commission, Mayor and City Council Brad Nielsen 27 December 1995 Camp Coffee - C.U.P. and Parking Variance 405 (95.42) BACKGROUND . Mr. Stephen Bauer proposes to remodel the old Vine Hill Market store at 19215 State Highway 7 (see Site Location map - Exhibit A, attached) into a coffee house. Based upon Shorewood' s zoning regulations the applicant's plans require a conditional use permit for a drive-up window facility, a conditional use permit for off-site parking, a setback variance for the ingress/egress drive on Vine Hill Road, and a variance for the number of parking spaces. The property is zoned C-3, General Commercial and contains 13,598 square feet of area. The existing building contains 2061 square feet of gross floor area. The applicant proposes to add a 20' x 16' deck which increases the floor area by 320 square feet. As part of his proposal the applicant plans to narrow the "curb cut" on Vine Hill Road down to 23 feet in width. As can be seen on Exhibit B the applicant proposes six parking spaces on the property, plus he intends to lease 12 - 14 parking spaces from the property owner to the west and south of the subject site. Plans for the remodeling are shown on Exhibits C - E. A site plan for the adjoining property is included on Exhibit F, and the applicant's request letter is Exhibit G. ISSUES AND ANALYSIS Upon review of the applicant's plans and applicable City codes, the following issues should be taken into consideration: A. Restaurant - Permitted Use. In discussing the applicant's proposal with him, the principal use of the property was determined to fit the restaurant classification versus a convenience food ("fast food") facility. Although the applicant suggests that his proposal fits neither classification, the requirements for a restaurant are considerably less than for convenience food. Convenience food facilities require more parking and are only allowed by conditional use permit, whereas restaurants are permitted uses and require less parking. Even with this lesser standard, the applicant has requested a substantial variance to the A Residential Community on Lake Minnetonka's South Shore ~J 0 h- Re: Camp Coffee C.U.P. and Parking Variances 27 December 1995 . number of parking spaces which are required. According to his calculations, 39 spaces are required. Including the 12 -14 spaces he intends to lease from the adjoining property owner, he proposes only 20 spaces. The parking issue will be discussed in greater detail further on in this report. B. Drive-in Faci~ity - C.U.P. Despite the restaurant classification of the proposed facility, the drive-up window necessitates a conditional use permit process. Section 1201.21 Subd. 4.a. sets forth criteria for such facilities. While several of the eleven conditions could be met the following items need to be resolved: 1 . The proposed changes to the outside of the building are primarily cosmetic, but may . enhance the appearance of the building: While seemingly desirable the proposed deck adds floor space and reduces badly needed room for parking. It should be noted that the existing building already sits too close to Vine Hill Road. Due to this nonconformity no expansion of the building should be permitted. 2. The proposed site plan does not show lighting. 3 . All parking areas and circulation drives must be curbed. The existing parking lot is not curbed and encroaches into the Highway 7 right-of-way. The proposed drive-up lane extends 15 feet into the side yard setback along Vine Hill Road. 4. Access along Vine Hill Road has been narrowed to a 23-foot opening. While this is an improvement over the existing wide open driveway which exists, it encroaches into the Highway 7 right-of-way. As with the site plan which was approved for the previous owner, a setback variance is recommended relative to the distance from the northeast property comer, due to the unusual configuration of the r.o. w. It is not, however, recommended that the driveway be allowed to continue to encroach into the r.o.w. . 5 . Improvements and corrections to the existing parking and circulation system (i.e. removal of encroachments and curbing) should include a drainage plan to be- reviewed by the City Engineer. 6. Proposed signage exceeds the number of signs allowed by the Zoning Code. The applicant shows three wall signs and indicates that the existing pylon sign would remain. No mention is made of a menu board for the drive-up window. The Code allows a total of three signs, including one freestanding sign. C. Off-site Parking - C.U.P. Section 1201.03 Subd. 5.j. provides for off-site parking by conditional use permit. The proposed plan fails to meet several of the conditions specified in the Code: 1 . The parking area which the applicant proposes to lease does not meet City requirements for curbing, striping or setbacks. 2. Customers using the parking lot on the adjoining property would not only have to cross the drive-up window lane, but would have to walk along a very narrow sidewalk along the side of the drive-up lane.. It appears that the drive-up window extends into the sidewalk. 2 Re: Camp Coffee C.U.P.,and Parking Variances 27 December 1995 , ~ . 3 . The Code requires that the property used for off-site parking be under the same ownership as the principal use. The applicant has not demonstrated that the adjoining property owner is willing to sell off some of his parking. More importantly, based upon City records, the adjoining property does not have enough parking area to be able to sell any spaces. The site plan for the adjoining property (see Exhibit F) shows 20 spaces, of which a minimum of 19 are required for the office building. A site inspection of the property indicates that as many as 24 parking spaces may have been achieved by encroaching into required setbacks. If off-site parking is to be given further consideration, the applicant must provide an as-built survey of the adjoining property showing how much cQnforming parking exists on the site. The applicant must also demonstrate how ownership of the parking spaces could be achieved. Finally, a new mailing list must be submitted including property within 500 feet of the adjoining property. Once this is received a new public hearing must be scheduled. D. Parking Variance. In light of the issues raised in C. above the applicant effectively provides six parking spaces on his property, one of which partially encroaches into the highway r.o.w. and does not meet front setback requirements. The applicant's floor plans show spacious seating for 26 people. The Building Code would allow an occupancy of as many as 65 for a building of this size. There is nothing to support the applicant's idea that much of the traffic to the site would be bicycle or pedestrian. Also the suggestion that customers would only stay a few minutes contradicts the notion that people would come to the facility to meet friends, study or read. High turnover is characteristic of convenience or fast food facilities rather than restaurants. Thus the higher parking ratio required for convenience food. . The ordinance requires that the applicant demonstrate that some hardship exists which prevents him from making reasonable use of the property. There are more than two pages of uses listed in the Zoning Code for the C-3 zoning district, most of which have a lesser need for parking. The previous owner had in fact developed a plan for the property which resulted in only one variance to the City's requirements. Much of the difficulty faced by the applicant has been brought about by the previous owner's expansion of the building from its original size. RECOMMENDATION In a preapplication conference with the applicant, it was explained that his proposal could be processed as a variance or as an amendment to the Zoning Code. Although the applicant's argument that a coffee house does not fit neatly into the City's definition of "restaurant" suggests more of a case for an amendment approach, he chose to apply for a variance. In no way does the request justify the granting of a variance. If the applicant feels strongly that coffee houses should be treated differently than restaurants, he should be directed to apply for an ordinance amendment, including supportive evidence as to why the Code should be changed. It should be noted, however, that five parking spaces is considered inadequate for virtually any use allowed by the Zoning Code. cc: Jim Hurm Tim Keane Larry Brown Stephen Bauer 3 '6, 33:33 ?3. JC 1 ( .Z) ... 12 .. ('39) .0 ~. 11l8.44 North /' , (13) I'T r:; J LOT 20 (4) ~':!. . . ~ ~ t:;' ~f,.,,\ s 2 ~ ~ I ~ (~Z) a ~(41)~ 1 ~ \ ~", PART 1$ LOT 26 (6V) 330. 53 '0 ( 15) PART rJF LOT It (6) 3 ( 4"3) ~_: .~~ so 'Il I , 'Il I , , , . {Z2) I (Z3) , . I , . I , , , 2Z (8) ~ L.:: 1l8r!i6'" ~,07' ~ ns) ~' .- , , I;;.. ,;c..- \ (27) , (25) \-______ ~-i ~ IS! I , I I , "... I ... ("33) : I I I I I I I . !.~ .:'.::"r:: 312. . 165. 7i 5 ~11S i (17) ~ !if I ( I) ~ ~ I/'l ~ (1) ! 8 ~ 10 N ... ~ , -r---....: ~ . e~/S-r. c ()~ /3 cvr 7'() It e:M,c I..J . . r:P.c.tZt:=iNb i7~' /f...1.n SF, seflJ1<..e'lms!'" I <1'"'D j I 60. I J I P't:.-T"Zi.JI'/ t:.r.e.. II"" I II~/"'O . -z.-b -:s VJ rz.1;.:<':;?, ~ f'1?rJ \l1~O . //1 f.,)f3,.J 13:" j '/"1. ((i."';";ST e-f.)ce, I -5..HO I-")...J c.<-::. ~ :?;/ IS!". 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JV VVP..J. ~.( 1:;;rJ'. .s; 11:)e.,v-i:.;"" t:::.. ...., :::::::> .' -'I N e,..; 1>1 'T7.IfVl. f'.c:rrr F,::.::; t1 r..,e;;....:;.e '-" ?,c.,-r,;.::; i,,, is::> 4/Ze~ (I--z.- 14- 9"'.A::.::5j @ Exhibit B PROPOSED SITE PLAN Ij, \ II ~ J\ --------- ~ \. . --1--.-- ~_. /'0/// \L '"1 ~ 11.' ~ \\) \.. ,~ E ~ ,'? 1\ ''-, . ~-.. oJ. l 'is_ u. .L \ \ \. 1 "-"2.p {I I \. \ ^' .l \\\ ~ I\. 1 () tJ \- {\ - ~ I " I __..i I - - I ( (:L1 (.c_.,. I - ,--/- '.." J .. I r-I-_.\//, I I I'T (, J I IL~(-'.~~f "- ~ ~ \\ \: \~ ~ ~--I J , -1 8 I" -, " (.j~ ~ ~ ) II , ~ ,." 7 ., .- ~'"'2 U..7 I.. ( \ L L( ,') ( " 1/ f--- -- r..J 1<' :; ',' "J , ..' 'f I ~t ~.~ ~\\) ~.\ -I: Ii I 1--- I-=-- , I ~- I . "i' '-~","".l ;Ct.., ~ I Cc" . I .. ~.. a II 0 :: ;....l 'C ll... ~. ~,... () Exhibit C PROPOSED FLOOR PLAN ) .J -l .., :) 'J\J ..I ,I t'l ,) ,\ .., I) ) \,\ i'. " '~ -1.1\ l 1\' .., \) ~\ \,' II 2 " , l S- -.!.. II \' '!l \ ) I ~I l~' 1\ ) - ! J',1l1l1 ,~- "-~ . - --. ;. ,___,_ L ir~~JI I . f .--''--"- d. ; I! i I ! I " , i : I ! : t I I ':. .:--"::;;':-i I i. ' , , -.J i ' 1 : ~.i I : L~-=-, Iii! -, U~ . J""-} .:.._~.-.'... - - .-. '. . : . .=-..' .. - ..--.--.. , ..) "-I"';'!~I'" i I ' ~ . : ~~;. ~ . ! . J' . . I I A ;.... c:) h ::r: - I I , ~ ; \1 ,I) 1.1\ , = - 1 h\ q 1 '.'} b ,~ ) 'II I 'Li 1'\ I \ ' " ~, \u? . r, ," ',>: I ') .: 0 \\ : 1 , ! ;J .\. . \ .., - kl ~~ 1.1..l .1 ..... 1-..11 C/). "'''f'l -=:: r.\ ..... ~f'loooo. /' ( ) (\ ~ ~'l )( ~ I~ ... \\\ -t \ti ~ h\ "J. '-.l I~ t~ ~ ~ ., . S l. .J ~~ 1\\ hI ~ 1\) '.! .:;.. ,,2 ~ '2~) ': r~ Y(') i .~ 1 - t,J CJ ~ 2 ? q o 1=) 1 1- t\, T < , , .' " , ....... . // ,\-;< " \IA !j I I .j::: ! I ,:, I, __..:.: ' I r-~, , , /' r-':,:- ; , , .-. \ or - \l~ '.) ,po 1\\ 1\ 0 ~ ~ :\ \~ ,- I \l \. \" " ~ ~ .1\ . . \~ J...: >c -a \.,\! tl \1\ I I. ,-{ I ! -{;-- i ~~!: !.. I : I: I i I --- ,. I I _ I, I I ! I I ..,--\ ~ I i ! i I ., i T ~.. >>(; ., ...,. . .: ) :{ . . .' .: ",-. - I I /' ,I I I I '^ ~ I il ~-W- - '"2' ,\ ' J1:' ~ -~"\'-<:i I) C\ r l .J. _ I. r\ 1 \.\ : \\\ .., < o i:: ~ . . " - I..q ~ I.q ~ ~ ....... ~I 1o.L.~ ..... hll O:~ :: C,) '<Q . . '" <-; Exhibit D PROPOSED BUILDING ELEVATIONS North and east sides I ! : ; ~ , i ~ : , : i I , I : I I ; , i i I I I : i i I i i I I I ! , I , i I j , i , , I , : 'j , I ' , 1 I ; , , i i i I : _....0..- I ! ; i ! , ; I I I , . ! --, ir, , , l '" j r ! i I I : I -rl' Hi " , " I i ! i i : : !", r , ;1' ..---tl"" . \" . .1 ' . , , .' ~l - illi - t f!. '~ .\.~ . i I I, - . f ,(j , 2 t\ '* ') ~ ) d ') l) .1 ) I,~ h\ '\ , \) I, C\ . ) ::) \J V .'1 I') ,\ ) ) \.\ .1. \\\ ~\ \,' ~ I ----- - - , : ; I : I I : , , , I I , I I ; i ; . I j , . : , O! ! ! 1 I I I . , I " 1 I I ~ ,- .'... . ~ ,. I i I i I I , I : , i , l i ; ! A I ! ; ; I ; , I , i ,/ i ; I :! ; I ~ ! i I i I I! : I ~ i I I , " ! ,'. ! i I~I '~l i ' , ' ) , ,,' I . '.::1 ! ;)1\ I ~ "1 r~ .. .l} '~ .- ~ . (\ .L K' "'\- ,t) .. .>.J . - >- c:) h 'o:'f'4 " . ~ ~ o.....'lt I" ;::: ~ " h; ~: ~oO .~" ....... ~"''''' -..... 1.11 (J 2 '} I~ ~ "2 -..l \1\ ~ n. J. t4 ~ l~ t~ 1~1 ;J i.. \,~ ~ r.. \ I ok'i :'. ~ \\\ ... I:l III " o ') ) ... "5.S ( ,\ I,) 2 2 ~\\ , () 1:\ 1 ~ ~ T < h '"T' kJ ~ Lq ~ ~'-' hi~ '- Ioo..,j : C)!~ ~;~ Exhibit E PROPOSED BUILDING ELEVATIONS South and west sides ~ ~//, .J\tP;. " : ~tf? .,../' \1,. _,_ ~l .~,. I 1 ' ..- , . '..' -. f~ . ::1 . '\ .' " , .Jr. " : I .-- _._j.. "'..... : ~""" ...-! ...~\ . ... , . ... I . . ,().' I I' ~ 40' . '-/...1"- -((...E;. ~ ~,-~~ ~ '" ./ ".~ ~ " '" : , " ' :J.~ , ( . 1 po . ( . , · ..c , .. " \ \ \ \ I I .1 . .. \(\ r -, ....... .. <: z: fi) :I: . \ \ 'UL . ~ \; I ~ . 5' :$E-~K. ~t -...--....-....-.. .-..... ..- :... . .. . Exhibit F SITE PLAN - ADJOINING OFFICE BUILDING 19245 State Highway 7 Stephen Bauer Stephen Whitehill Camp Coffee 4833 Westbrook Ln. Edina, MN 55436 Home phone/fax: (612) 922-1596 E-mail: java4u@aol.com Bradley J. Neilsen Planning Director City of Shorewood 5755 Country Club Road Shorewood, NIN 55331 . 12/1/95 Dear NIT. Neilsen, We believe our business is substantiality different in its concept, operations and immediate effect on the area than a restaurant. As a bit ofhistory: The urbanization of the United States has moved people into a sort of isolation within their homes, leaving them without common areas for free association that a coffee house will provide. The cities of Europe, and even ancient Rome, knew that common places, such as a plaza, market place, pub, cafe, bierstube or bistro was Exhibit G APPLIc;ANT'S REQUEST LETTER Dated 1 December 1995 . . '- an essential element in the design of their communities. These are a "third place," other than work or home, accessible to all, where one can meet friends and neighbors on a daily basis to converse, read. study or simply discuss life's issues in a leisurely setting. Somehow America has lost these wonderful places. I am proud to have personally established three coffee houses of this "third place" genre. In Shorewood there are few, if any, comfortable places which are alcohol and smoke free where all citizens may mingle freely. It is our belief that Camp Coffee will fill the need for this third place. Stephen Whitehill, one of Camp Coffee's owners, grew up in Nfinnetonka and has always known this location to be one where people of all ages and economic status have been welcome. We wish to establish a place which will continue to encourage and nurture this. Weare very excited about the possibility of such an establishment within Shorewood but are a bit dismayed to discover that there are not any references within the current codes to such an establishment. While there are references to restaurants, convenience stores and fast food outlets, the term "coffee house" is not found. This is not any wonder, not only because the coffee house renaissance is a relatively new occurrence in American culture but also because the city of Shorewood has not yet had a coffee house within its city limits. Even though no food will be cooked we have been given the d.esignation of a restaurant. This causes a problem for us as we believe that a specific designation as a coffee house would alleviate our need for such a great number of parking spaces, specifically 39 spaces. Coffee houses are not like restaurants or diners. They are instead more similar to a bakery, donut shop or video store which require less parking. A main difference is that no food is cooked; all baked goods are produced at a wholesale kitchen and delivered. I believe that the coffee house will cater to the great concentration of local residents almost exclusively. These customers are more apt to travel by foot or bicycle as they are usually alone and do not need to transport passengers. Coffee house customers also act more like convenience store customers as their average stay is a few minutes providing for a quick tmn over of parking spaces. I don't believe that there were any problems with the parking arrangement of the Vine Hill Nfarket as a convenience store. Weare also requesting a commercial variance to provide a drive-thru convenience service window. I believe this window will alleviate an estimated 35% of the potential parking space needs as those who would have stopped and parked will now just drive through. As the code stands we would have to provide a total of39 parking spaces. This number seems exorbitant because the space could not fit this number of automobiles even if the building was removed. This code formula is designed for a restaurant which needs high parking capacity for autos with multiple passengers for extended stays. This is simply not the case for Camp Coffee. Our current site plan supports a total of 6 to 8 vehicles with the two existing entrance/exits for a free flow of traffic. These spaces are the maximum given the property lines and existing restrictions. To expand our parking we have signed a conditional contract with the owner of the adjacent propeI1Y which has a smplus of space. His parking lot, which is situated directly behind the building to the north, will provide for an additional 12 to 14 overflow parking spaces. We have agreed to incur the expense of adding parking lines, signs, an access way and additional lighting for safety. . These 20 spaces are more than half of the current code for restaurants and will provide sufficient space for our customers arriving by automobile even if our current sales projections are exceeded. I believe I am qualified to make such an eStimate given that I have personally established, owned and operated three coffee houses and I currently work as a consultant to those opening their own coffee houses. I also visit a minimum of 10 coffee houses per week on business related activity. We do not believe that there are any other viable options regarding the compliance to current parking code with a restaurant designation. . It is our great hope that the planning and zoning commission will accept our request for a commercial variance and conditional use permit which will allow us to btPld a business that all of Shorewood will accept, support and be proud of. We hope to work together to overcome any and all concerns. Please contact us with any questions. SinC?J,. el.Y . Stq; , ~ Stephen Bauer ~ Stephen Whitehill . .. .. MAYOR Robert Bean CITY OF SHOREWOOD COUNCIL Kristi Stover Bruce Benson . Jennifer McCarty Doug Malam 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 MEMORANDUM TO: FROM: DATE: Planning Commission, Mayor and City Council Brad Nielsen 8 February 1996 RE: Fll..E NO.: Camp Coffee C.U.P. and Variance - Revised Plan 405 (95.42) Stephen Bauer has submitted revised plans for a proposed coffee shop at 19215 State Highway 7. This item was tabled from the January meeting, at which the Planning Commission generally favored the concept of the proposal, but agreed with staff that parking was grossly insufficient. The applicant was directed to revise his plans in an attempt to limit the necessary variance to the same one that had been granted last year to the former owner. You may recall that Jim Pyle was granted a variance for the setback between the access driveway on Vine Hill Road and the intersection with the Highway 7 service road. In his letter (Exhibit A, attached), dated 6 February 1996, and in his plans (Exhibit B - E), Mr. Bauer proposes to reduce the building size by one half, reducing the number of parking spaces required and creating additional room for more parking spaces. It should be noted that the revised building will be approximately the same size as the original building on the site. The site plan shows 13 parking space while still providing for a drive-up window. It appears that five cars can be stacked for the drive-up window before they begin to block spaces 1 - 4 on the west side of the building. It is expected that waiting time will be minimal and that drive-up customers will move relatively-quickly through the line. Consequently, stacking is considered adequate. Although the applicant suggests that a variance of five spaces is necessary, the number of spaces is actually fairly consistent with the Zoning Code. Using a restaurant classification, the patron area requires 11 spaces and the preparation area requires an additional two spaces, for a total of 13. While the proposed office space would technically require an additional space, it is extremely small and is not likely to be occupied during the most busy hours of operation. The site plan greatly improves the conformity of t.lJ.e subject property. The existing wide-open driveway on the Vine Hill Road side will now be confined to a 22-foot driveway. A 20-foot wide landscape berm is proposed between the street and the drive-up lane. Bituminous paving which currently encroaches into the Highway 7 r.o.w. is proposed to be removed. Curbing is proposed around all parking and driveway areas. A Residential Community on Lake Minnetonka's South Shore -dd {D B . . Re: Camp Coffee C.U.P.Nariance - Revised Plan 8 February 1996 The improvements proposed by the applicant will change the site dramatically - for the better, and he is to be commended for his efforts to work within the City's codes. It is recommended that the driveway setback variance and conditional use permit for the drive-up window be granted subject to the following conditions: 1 . The applicant must maintain the restaurant classification of the business by serving on nondisposable dishes. Building permit plans must include dishwashing facilities. 2. . The applicant must submit signage plans which conform to Zoning Code requirements. Signage is subject to approval of a separate permit by the City Council. 3 . The applicant has not suggested what hours of operation will be. It is recommended that limits be established, particularly for the drive-up facility. 4. A certificate of occupancy shall not be issued until required improvements are completed (e.g. parking, curbing, striping and landscaping). A letter of credit will be required to guarantee completion and survival of landscaping for two growing seasons. BJN:ph cc: Jim Hurm Tim Keane Stephen Bauer 2 Stephen Baner Stephen Whitehill Camp Coffee 4833 Westbrook Ln. Edina, MN 55436 Office phone/fax: (612) 922-2238 E-mail: java4u@aol.com Bradley J. Neilsen Planning Director City of Shorewood 5755 Country Club Road Shorewood, MN 55331 2/6/96 . Dear Mr. Neilsen, Greetings. This letter is an accompaniment to our revised survey, floor plan with elevations. This letter also addresses the criteria set forth in Section 1201.05 of the Shorewood Zoning Ordinance. With this revised plan we are requesting the following from the commission: 1. A Parking Variance for 5 parking spaces. 2. A Conditional Use Pennit for a Drive-in Facility. . This revised plan was cre::.ted using the guidelines and recommendations set forth by yourself and the coma ission members during the Planning Commission meeting on Tuesday, January 2, 1996. It is our intention to meet the expectations of yourself and the comrr ission and please you with our modifications. I believe that our design team has ione an excellent job toward reaching that goal. The new plan contains th e following changes and highlights: 1. The building will be reduced in size by 50%, shrinking the seating area thus requiring fewer parking spaces, the main obstacle met in the first plan. 2. Due to the reduction in building size additional parking spaces are created, from six spaces to thirteen spaces; a 54% increase. 3. The square footage of the new building, 1020 square feet, will require a parking variance for only 5 spaces to meet code ~equirements instead of the original request of 32 spaces to meet the code. Exhibit A APPLICANT'S REQUES1;' LETTER Dated 6 February 1996 4. There is no longer a request for a Conditional Use Pennit for off-site parking. 5. The new planned building meets the requirements for a Conditional Use Pennit for a drive in facility as put forth by yourself. 6. There is no longer a need for a setback variance for the ingress/egress drive on Vine Hill Road. In response to your comments in the ISSUES AND ANAL YSrS section of your memorandum to the planning commission, File No. 405 (95.42) A. Restaurant and Permitted Use . With the reduced parking we come very close to meeting the parking requirements of any type of business. For comparison to other businesses which operated in this location, namely the Vine Hill Market, we have expanded the parking by eight spaces while reducing the square footage of the building. Our proposed plan also adds more parking spaces than the proposed plan submitted my Mr. Jim Pyle and granted by the commission of a few years ago. We do not feel that the restaurant designation will pose an issue with the revised plan. B. Drive.In Facility - C.U.P. \Ve believe that all eleven conditions regarding the establishment of drive-in service set forth in section 1201.21 Subd. 4.a., are met with our revised plan, including the items which you noted the last plan did not resolve: . · The deck was removed from the plan (ie ')0 building expansion of any kind). · Lighting is now shown. · All parking areas are shown with curbs. · The issue of the drive-in lane extending 5 feet into the sideyard setback along Vine Hill Road has been resolved. . · No encroachments or curbing will be removed will be removed, thus no apparent need for a preliminary drainage plan at this time. The grading and drainage plan will be part of the final construction drawings. C. Off-site Parking C.U.P. This is no longer an issue with the revised plan. D. Parking Variance \Ve have reduced the size of the building to the smallest size we can while still having the ability to operate a viable business. We believe that our request for 5 spaces is justifiable on the following grounds put forth in section 1201.05, including: Subd. 2. b. The peculiar shape of the property in relation to the size and placement of the building creates a special condition limiting the number of parking spaces which can be placed. (Sometimes a potential parking space is eliminated by only a few feet.) Subd.2.c. The variance is required to make reasonable use of the land and building and is the minimum variance necessary. Also, the variance does not: . 1. 2. ~ .). 4. 5. 6. 7. Impair an adequate supply oflight and air to adjacent property. Unreasonably increase the congestion on the public street. Increase the danger of fire or endanger the public safety. Unreasonably diminish or impair property values, or in any way is contrary to the intent of the ordinance. Violate the intent of the City Comprehensive Plan. Contain circumstances which are primarily economic in nature. Result from our actions nor will it grant us special privilege t hat is denied by the Ordinance to other lands, structures or buildings in the same district. . If there are any components of the plan that do not meet your expectations or those of the committee we wish to have the opportunity to correct the plan to your satisfaction. It is our most sincere desire to make Camp Coffee a viable business and a benefit to the citizen 5 and city of Shorewood. Sincerely~ ~ ~1k---'2 ~~~~~--- Stephen Bauer V4\~ 0<;;~ '\ ~'^. . . fdCh(;; a F .". ~ ,'-'I: "rrtJ t>1 - r? ~ f'f"8 s? I , ,,-.....--... '- ~.'- ~rl .,,~ ~{!: rs,f:~. St% J?v,c,.J I ;~o ~ K '. {!;.I t::...e ~It:. , '. "\ .... )- \ ,,~..,. --.---=-. \ ""~. ~~~.- -~ v./ ~ ~X/~-r SJO -I G( 1':J7i s/r,tJ "d~~ W' N ~N SlIJMJ~r; --, f3f?b€ OP t;)f I~r- ~rnt1,-SH6~;..J c;1A~H~c:;1 J.Je,) ~tJv. VII'::'''. (-r11'. e,.6rf'tlt1. t:;f!4~~) el Gi-m" -ro c61-1;:'1 N ~ W C/fI (t:.(, v v r I J f'f/p,J.JiW t;eJC.fv'I II II 601..,,0 P,,'AH~ q~~r;;c.'" 1f. 4- r()i eo. 4--- ii, '" (/~) T,'-IIj~ , If '?-~ If- WHI1'& PINe (;,) IH ~ c.~' ()iC;~ -------- W~(;1 .<1I.)"-"if f CONV CAlfl'.J6 pt;t v8",I)P WI N p~ rJ ~ ~ ~ f!eM,ie; ~/5r;~Pt~ - , 1--1")( .1( II caW, "V JC. t! U) :2 - :::::> ('$) t;;'''1'U'1liie f'~t:4Nf4 S."AL,.-es C., )(. 't ~J T"J ~ ) ......, Y woo r:? H lJ '-' 1+ H K A "IN'C' ARCHITECTURE. PUNNING S07 w...aH':"fOTON AVE. so. I MIN..lEAPO.... Ill.. 55.. lIS /' ~. I hereby certify hit this plan, specification,or report 'NIlS prepared by me or under my direct supervision and that I am a duty Registered Architect . . under the laws the State .J . of inn ta . ... P/C.o f'OS1/!IO .sc~MA-nc., S I~ PI." f::JJ ,er~fp. 'c Of.FE~E :F,resfi:" i l fji a i . Exhibit B SITE PLAN I -- ---------------- I I u~ Zi 0 ......z . :5 iii .. > 0( ~~ Z 0 .. :3 " ~.. Z.' u ;:.. III . 0 t: .0(" X ..~.. =u ~t: k. O:J 0(... ) IIII ",I " , -~ ('\1- ~I~ '") IV) \\\ L .~~ u - CD' Ii ~=:::. ~. 'I ~ ij l! :E;- 1Z<cn - ~ rei N-\., ii~o8-;j'15 .>.... ~ 'jji ,- E It: g E ._ 0 it 1; ih hllil~ ~ 1:) " ,.i ~ ..s ~ ~ .; CD 0:: ti~ }2 ~o \\\"3: ~~ -" ~\\\ ~ =2)<. ~~~ .......-.........- (.;. " I ". I ' .' ! ,. '\ . , I I . I I I I I I I .. 1 I I I' I j I , I. , ! 1 t I I I , I I 1 I ; j I I . ! ! I I I I ! I , I I I t , I I I II I I I' j . . I! , 'I~ I : ! I :! ! I I I !; I I ; I ! I I I I ;! I . I . :.h j) :z -Z ~ ~ ~ ~ F 4 ~ I ~ ~ ~ { 1< l~ < I ! ~~ '] ~.~ ~ ~~~ ~ ~t:t ~ ~", VJ () .t" ? -:2 \l ii \\) l~ ~ \I ~ ~tL\.) \P Que] \\)~F I Vl ~<t ~~~ 01:\\1 r.~\\1 ""2 o b ~ ~ \.n ~ --- 1- - \\ J) ....~ ~.~ . . ..D.: W't; .*........ "W 0 ".c o. ~;'r<.~,,~ .7.:~.... ...". "--~" ..... t)d...~..': 0....-5 ,.... . u . U.a.. " lL \- \t~ \\:2 ~~ 1~ <.:5 ~ ~ ~ i\ \.\\ - lI) \0 l. \\\ 4 ..J ~ F a ~ ~ ;:: ~ "" ll) \)) =2 ~ ~ ~\L ~ ~R ~ ~~ 4 ~g ~ t\):? ~ <.~ :< . COI ? C) F 4 ~ ~ - E-< CI') u ..... ..... .0 :E ~ l.Ll .~. ~-~ ; -~I : I . ....... I ~: . v I . =, II -' '- ~.~ " .::;> I . .../ j I J -r r -@ p,;or-oseo ^!> 1~/~/L, I' -: I e-erz-I) I N b~ 0../ I CO{) j...J ~ ,:::. f'c. (tel) tJ ;A ,~e- f:- 4'2. tJ ~;::. / ~ ~ V~,J/ P WI J.J,,0 i-J ~~r: e~t;. / O~/~ 4't~,=:>'1 ....,..-.............--.... .. Uj.JI>~< ~r1'0 SU~ H ~-nu r::LDo,e:. Pv~J 510 ~b G, 8 ~ E'M P/...O 1.1 e e eN/~I-..Ju;r e)t! i r 11~~If/ @(..,~ c/, ,::..V/ i =- H :K A INC' ARC:HITEC:TURE~. PLANNING .07 WASHINGTON AVE. SO. } SUI-Tit aoa I Hereby certify that this plan, ~ specificatlon,or report was prepared by me or under my direct supervision and that I am a duly Registered An:hitect 'under the laws at the Stahl ; of' . ta --: R istration No. If,--u, 4 ~ Pea 1't) se (:) . ~MAT1c., t::1..-00 f' rv A,J 'G"'>""': ""...;:..: . ......:....""'............-.".'tI....;..~ :t....~..."..."....::.. . .....~rA]\~:~ 'CO.FFE;E " ;;.i..~' "-'h' ,Ji. ..', Fresh '" *' Roasf a .... Exhibit D FLOOR PLAN ~ . ~ tIN.C' ARCHITECTURE. PLANNING ,'~ .07 WASHINGTON AVE. sO. SUITE aoa /v!G~ w.o 1;.) II-J..t:) Q 4 I'J GrJ f'v, ~,,)~ - - -- - ~"---._- .-. - - .. -. ___w. ---- - .. .... ._. ..~ '\ _.. --- . . -_._._--~ . /it,e !AI - . ... -..--.--- -_._-- _.-_...",_.- J '''-'---..-- ~ '-' _. -.. - .- l_ r5e' '1 ~ JoJ t::> .. .-.--. .. .......'-.- .. . .-..... .. (.,.~S I 'T WI), - "",-... '--.- . ..~ .~---... , , - - ~~. .. ..... .. h. .- ; .....,,- NGvJ ~~ l -- -- -- .-,,--- .- - - "-- 1r I I s;,c~.J 51 ,;$ , j)I I ! ~rJ~ i .. ~ ;~ '~13 '\ I I , t I ... ) I ~~ ;! ~ i ~i--i\ \ I , I ; ., I .----.-.---- .~ 1 I ; ~ , :..... I I I ..~ .~~ I i, ..~._. .. " . .. --"'-'-.'~ ! I ~ ,",,.J~ I hereby certify that this plan. specification, or report W8S prepared by me or under my .. direct supervision and that I am a duly Registered Archilect under the laws of the State d&J I, De "I.~ . I ~1-<-03 rc--O.; 01 N (, . @ ()Je?--r et-eVp.i1o,J 3/1'" I~ I !....O I' SUHeH~71 c.., pgof'Cf66 0 el-.evA7TON..$ N~f) prt,~'PlfJ. JvfIJ'J; caf'INb / . .' @t</S7. ~U&J -r.r",;;- t)G~ N e;:,iJ +t. r1. t?()~ t: /vGrJ ~W'ltJb ~eV/o~p ..e.......".'....:' .............- :'...:...... ...."......,..... . ",-. , '.' ...~:.... A;M"F! 'COEF'EE Fresn " -- --.-. ~ . -----_._--_:~_._--':...- --- ~ $Dum eL-;:;;v-Pf7oJ ~ -S;/~ '~ /'.-0" a Exhibit E BUILDING: ELEV A TIONS - SOUTH AND WEST " CKNO 17913 17914 17915 17916 17917 17918 17919 17920 17921 17922 17923 . 17924 17925 17926 17927 17928 17929 17930 17931 17932 17933 17934 17935 17936 17937 . 17938 17939 17940 17941 17942 17943 17944 17945 17946 17947 17948 17949 17950 17951 17952 17953 CHECK APPROVAL LISTING FOR MARCH 11, 1996 COUNCIL MEETING CHECKS ISSUED SINCE FEBRUARY 13, 1996 TO WHOM ISSUED Pl.JRF03E DEPT OF NATURAL RESOURCES WELL PERMITS VOID VOID DEPUTY REGISTRAR #59 REGISTRATION TAX FIRST STATE BANK FED/FICA TAX PERA PERA ICMA RETIREMENT TRUST -457 DEFERREDCOMP CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS CHILD SUPPORT ENFORCEMENT CHILD SUPPORT -C. DAVIS ANOKA CO SUPPORT/COLLECT CHILD SUPPORT -C. SCHMID MN DEPARTMENT OF REVENUE STATE TAX A T& T LONG DISTANCE KATHLEEN HEBERT SEC 125 REIMBlMILEAGE JAMESHURM MILEAGElEXPENSES BRADLEY NIELSEN SEC 125 REIMB NORTHERN STATES POWER UTILITIES JOSEPH PAZANDAK MILEAGE/SEC 125 REIMB AIR REFRIGERATION COOLER MAINTENANCE BELLBOY CORPORATION UOlJOR BELLBOY BAR SUPPLY MISClSUPPlIES EAST SIDE BEVERAGE COMPANY BEERlMISC GRIGGS, COOPER & COMPANY lIQUOAIWINE HONEYWELL PROTECTION QTRL Y MONITORING JOHNSON BROS LIQUOR CO lIQUOAIWINE LAKE REGION VENDING MISC PAUSTIS & SONS WINE PHILLIPS WINE & SPIRITS lIQUOAIWINE QUAlITY WINE & SPIRITS lIQUORlWlNE/BEER THE VICTORIA GAZETTE ADVERTISING FIRST STATE BANK EXCELSIOR REISSUE CHECK 16113 CONNIE BASTYR MILEAGEIMOVIE PASSES-RINK GOVERNMENT TRAINING SVC BEYOND THE BASICS WORKSHOP AT&T WIRELESS SERVICI;S AIR TIME/CELLULAR PHONE THERESA NAAB MILEAGElSNOWMOBILE FORCE PEPSI COLA COMPANY MISC RESEARCH QUIK SNOWMOBILE TASK FORCE US WEST COMMUNICATIONS VERNON SCHWANKE OVERPAYMENT-cONNECTIONFEE BELLBOY CORPORATION UOlJOR BELLBOY BAR SUPPLY MISClSUPPUES GTE DIRECTORIES ADVERTISING GRIGGS, COOPER & COMPANY UQUOAIWINElMISC Page 1 AMOUNT $260.85 0.00 175.50 7,697.45 2,337.31 946.30 817.00 98.50 139.44 1,305.20 5.49 216.31 103.54 1 00.00 2,567.73 266.36 82.00 2,207.01 313.05 10,702.55 4,808.44 79.88 3,380.48 1,188.59 305.20 1,430.37 1,016.16 41.25 17.04 85.30 360.00 453.51 69.17 48.35 1,226.04 1,176.30 68.00 1,673.25 78.65 168.20 3,951.89 j:lJ3 . CKNO 17954 17955 17956 17957 17958 17959 17960 17961 17962 17963 17964 17965 17966 17967 17968 17969 17970 17971 17972 17973 17974 17975 17976 17977 17978 17979 17980 17981 17982 17983 17984 17985 17986 17987 17988 17989 17990 17991 17992 17993 17994 . CHECK APPROVAL LISTING FOR MARCH 11, 1996 COUNCIL MEETING CHECKS ISSUED SINCE FEBRUARY 13, 1996 TO WHOM ISSUED Pl.JRF03E JOHNSON BRCS uauOR CO UQUOFWIINE LAKE REGION VENDING MISC lAKESHORE WEEKlY NEWS ADVERTISING PHIWPS WINE & SPIRITS lIQUORtWJNE QUAlITY WINE & SPIRITS lIQUORtWJNE PERA MARCH PERA LIFE INSURANCE VOID VOID HEALTHPARTNE~EDCENTERfMARCHHEAlTHINSURANCE GROUP HEALTH, INC. MARCH HEALTH INSURANCE VOID VOID VOID VOID VOID VOID AFSCME COUNCIL 14 MARCH DELTA DENTAL MADISONlMARQUETTE MARCH RENT-lIQ I CITY OF TONKA BAY MARCH RENT-TONKA BAY lIQ RYAN PROPERTIES, INC. MARCH RENT-lIQ II MEDICA MARCH HEALTH INSURANCE LEAGUE OF MN CITIES MARCH DENTAL INSURANCE MINNESOTA MUTUAL LIFE MARCH SIT DISABILITY COMMERCiAl LIFE INSURANCE MARCH LIFE INSURANCE FIRST STATE BANK FED/FICA TAX PERA PERA ICMA RETIREMENT TRUST -457 DEFERRED COI'v1P CITY COUNTY CREDIT UNION PAYROll DEDUCTIONS CHILD SUPPORT ENFORCEMENT CHILD SUPPORT -C. DAVIS ANOKA CO SUPPORT/COLLECT CHILD SUPPORT -C. SCHMID AFSCME COUNCIL 14 UNION DUES MN DEPARTMENT OF REVENUE STATE PAYROLL TAX GOVERNMENT TRAINING SVC BlOG CODE SEMINAR-PAZANDAK KATHLEEN HEBERT SEC 125 REIMB. BRADlEY NIElSEN SEC 125 REIMB. NORTHERN STATES POWER UTILITIES JOSEPH PAZANDAK MILEAGE/FILM DEVELOPING UNIVERSITY OF MN TREE INSPECTIONlDAVISIlUGOWS US WEST COMMUNICATIONS WASTE MANAGEMENT WASTE REMOVAL LAWRENCE NICCUM BOOT REIMB. BEllBOY CORP. lIQUOR DAY DISTRIBUTING BEER GRIGGS, COOPER & COMPANY lIQUORIWINE JOHNSON BROS. LIQUOR CO. lIQUOFWIINE Page 2 AMOUNT 1,111.67 221.26 200.00 1,033.21 756.75 54.00 0.00 1,397.56 1,492.28 0.00 0.00 0.00 224.00 5,793.51 1,000.00 2,576.88 4,153.88 488.40 85.50 81.20 18,078.63 2,330.97 946.30 817.00 98.50 139.44 138.95 3,004.35 30.00 192.31 100.00 1,631.07 77.93 150.00 283.81 151 .00 127.00 2,629.69 1,458.10 3,833.34 1,606.74 . . CKNO 17995 17996 17997 17998 17999 18000 18001 CHECK APPROVAL LISTING FOR MARCH 11, 1996 COUNCIL MEETING CHECKS ISSUED SINCE FEBRUARY 13, 1996 TO WHOM ISSUED LAKE REGION VENDING MARK VII MN SUN PUBUCATIONS PAUSTIS & SONS PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS THORPE DISTRIBUTING Pl.JFfOSE MISC BEEPJMISC ADVERTISING WINE L1QUORIWINE UQUORIWINE BEEAlMISC TOTAL CHECKS ISSUED Page 3 AMOUNT 425.50 1,703.10 292.00 77.00 2,679.42 3,029.51 7,286.85 CITY OF SHOREWOOO CHECK APPROVAL LIST FOR MAR~ ~~, ~996 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT~ AMOUNT -------- ------------------------- ----~-------------~----- -------- ---------~- ~8002 AMERICAN NATIONAL BANK ADMIN FEES FILE MAINT FEES FILE MAINT FEES AGENT FEES *** TOTAL FOR AMERICAN NATIONAL BA -------- ~79.95 -------- 803~55 -------- 226~~0 WATER DE 50.00 ~~259.60 ~8003 ABM EQUIPMENT & SUPPLY 18004 AT&T WIRELESS SERVICES ~8005 ALBINSON ~8006 AMERIDATA i007 JEFF REINHART DBA 008 CARGILL SALT DIVISION EQUIP MAINT N=36 PUB WKS PAGER REPRINTS PLANNING PRINTER PARTS MUN BLDG FEBRUARY JANITORIAL MUN BLDG SALT SNOW & I ~8009 CHAMPION AUTO STORE ~344 WASHER FLUID CITY GAR ~80~O CONSOLIDATED CONTAINER TRASH CONTAINERS PARKS & ~80~~ CROSSTOWN-OCS, INC~ COFFEE MUN BLDG 18012 CUT-RITE FOREST PRODUCTS UTILITY LOCATE MARKERS TRAF CON ~80~3 DRISKILL'S SUPER VALU MALAM CAKE/WATER INFO MT COUNCIL ~80~4 EXCELSIOR-CITY OF 409.34 9~58 ~0.06 ~8~65 260.00 ~.782.28 7.58 228~98 5~.98 33.55 69.74 FEBRUARY RECYCLING ~ST QTR FIRE PROTECTION FIRE PRO 32,444~75 ~80~5 E-Z RECYCLING INC. ~16 FEED-RITE CONTROLS, INC. RECYCLIN WATER TREATMENT CHEMICAL WATER DE 18017 FINA FLEET FUELING FUEL CITY GAR 4,2.55.00 1,097.66 464.93 18018 GOPHER STATE ONE-CALL, IN ONE CALL SERVICE WATER DE 0.88 ONE CALL SERVICE SEWER DE 0.87 *** TOTAL FOR GOPHER STATEONE-CAL 1.75 ~80~9 HENNEPIN COUNTY TREASURER JANUARY PRISONER EXPENSE POLICE P ~8020 HENNEPIN COUNTY TREASURER 96 PROP & TAX RECORDS 976~00 GEN GOVT 104.99 1802~ HOPKINS PARTS COMPANY EQUIP MAINT SUPPLIES EQUIP MAINT SUPPLIES *** TOTAL FOR HOPKINS PARTS COM PAN PUB WKS 64.~8 CITY GAR 29.~2 93.30 ~8022 ISLAND VIEW COUNTRY CLUB DON'S RETIREMENT DINNER COUNCIL ~g023 JERRY' S FRf~ME Hie. -bABOR,/PARTS- ~4 -, PUB WKS 18024 f< A ELECTRICAL SERVICES RD10VE WIRING/Cf~THCART PARKS & t'age 4 ~,253.54 96.00 CITY OF SHOREWOOO CHECK APPROVAL LIST FOR MAR. 11~ 1996 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT~ AMOUNT -------- ----~--------~----------- ------------------------ -------- ----------- 18025 KAR PRODUCTS SHOP SUPPLIES 18026 KNOX LUMBER CO~ STEP LADDERS STEP LADDERS *** TOTAL FOR KNOX LUMBER CO~ 18027 M/A ASSOCIATES INC~ SHOP SUPPLIES 18028 MAMA LUNCHEON 18029 OFFICE DEPOT OFFICE SUPPLIES 18030 MINNESOTA PLAYGROUND, INC. TENNIS NETS ~031 MINNEGASCO UTILITIES .UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES *** TOTAL FOR MINNEGASCO 18032 MINNETONKA-CITY OF JAN/FEB WATER PURCHASE 18033 WM~MUELLER & SONS, INC~ SAND 18034 NAVARRE TRUE VALUE . SUPPLIES SUPPLIES SUPPLIES SUPPLIES FOR NAVARRE TRUE VALUE *** TOTAL 18035 NORTHERN STATES POWER STREET LIGHTING CITY GAR 60~95 MUN BLDG 49~48 CITY GAR 108~08 157~56 CITY GAR 51~52 ADMIN 15~50 GEN GOVT 263~49 PARKS & 306 ~ 99 WATER DE 203~89 WATER DE 145~71 -------- 143~55 WATER DE 150~05 CITY GAR 573.62 PARKS & 105.33 MUN BLDG 296.19 -------- 94.40 -------- 151.17 1,863.91 WATER DE 37~99 SNOW & I 920~20 PUB WKS 44.25 HUN BLDG 15.90 CITY GAR 23.33 MUN BLDG 16.26 99. 74 . TRAF CON '2,280.70 18036 NW ASSOC. CONSULTANTS INC HOUSING CONDITIONS SURVE PLANNING 18037 OLSEN CHAIN & CABLE OIL/CHAIN 18038 PITNEY-BOWES INC. POSTAGE MACHINE POSTAGE MACHINE *** TOTAL FOR PITNEY-BO'NES INC. 18039 ROYAL TIRE TIRE REPAIRS 18040 SHORE WOOD TREE SERVICE ICE STORM DAMAGE 1,050~OO CITY GAR 196.68 MUN BLDG 769~46 GEN GOVT 59.75 829~21 PUB WKS 178.72 TREE MAl 585.75 18041.TIt1E SAVER Qt-r SITe see tHl'<!UTE3 ..----.---------- eD~ 80VT-- 287. ~ ,: MINUTES PLANNING 58.25 *** TOTAL FOR TIME SAVER OFF SITE 345.75 18042 TONKA AUTO AND BODY SUPP SPARK PLUGS/LENSES . Page 5 P U 8 '/.H<<3 14" t..l CITY. OF SHOREWOOD CHECK APPROVAL LIST FOR MAR. ll, 1996 COUNCIL MTG CHECKlf VENDOR NAME DESCRIPTION DEPT. AMOUNT --..------- --------.-.---------------- -------_...._----_._-~------- -------- --.--------- SPARK PLUGS/LENSES CITY GAR 5.43 *** TOTAL FOR TONKA AUTO AND BODY 20.04 l8043 TSP/EOS SOUTH SHORE SR CENTER -------- 6,894.09 l8044 TWIN CITY WATER CLINIC WATER TESTING WATER DE 20.00 18045 WILLIAMS STEEL AND HARDWA SNOWPLOW REPAIR PUB WKS 138.98 l8046 ZIEGLER, INC. EQUIP MAINT SUPPLIES PUB WKS l89.60 CUTTING EDGES CITY GAR 46.58 *** TOTAL FOR ZIEGLER, INC. 236.l8 l8047 MN SUN PUBLICATIONS LEGAL ADS LEGAL ADS LEGAL ADS TOTAL FOR MN SUN PUBLICATIONS FINANCE 2l8.95 -------- 41.00 GEN GOVT 233.60 493. .55 . *** *** TOTAL CHECKS FOR APPROVAL 62,062.4l *** TOTAL CHECK APPROVAL LIST 188,018.68 . Page 6 . . -tn DOn 0 CI n 0 () 0 0 n 0 0 0 non n n n (").n (") () n (") 0 0 n (") n (") 0 0 (") () (") 0 n n (") n () 0 n n n (") n n 0 -< I _000000000000000000000000000000000000000000000000000 ~m ~~~~~~~~~~~~~~~~~~~~~~~~~~~3:~~~~~~~~~~~~~~~~~~~~~~~ mo ;;::: NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN ~NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN 000000000000000000000000000000000000000000000000000 ,.~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Q~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~0~~~~~0~~~0~~0~~0~00 ;;' "j:. 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I ~~O~~~~N~~~~0~~~NO~~N~~~0~~0~~~~0~O~NO~N~~0~~~roN~~~ v~0~~ON~~~O~N~~~~~~~~m~~0~~~~0moo~~~mON~~0P~~O~~~~~~ I I I I on D :r: -t11l mn A m z:r ClJ ~r 000 n f'll-< ::om I I1l rn Z J> n :J: m A :v nl Gl H (j) -t m ::0 z en :rI oom mo :VA D ~ n o:r: em zn -t:A . C H E C K REG I S T E R CHECK CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE _ NUMBER NUMBER AMOUNT COM 3 05 96 77 DERAK R. ANDING 2~037~ ~55.49 COM 3 05 96 ~O~ SCOTT M. BARTLETT 2~0372 ~~0.82 COM 3 05 96 ~~o CONNIE D. BASTYR 2~0373 370.60 COM 3 05 96 ~~5 LAWRENCE A. BROWN 2~0374 ~~83.96 COM 3 05 96 345 PATRICK C. CRETAN 2~0375 38.79 COM 3 05 96 375 JODI A. DALLMAN 2~0376 68.~~ COM 3 05 96 500 CHARLES S. DAVIS 2~0377 625.~3 COM 3 05 96 775 JAMES C. EAKINS 2~0378 676.36 COM 3 05 96 870 KELLY P. FLANAGAN 2~0379 45.7~ COM 3 05 96 ~OO~ JOHN M. FRUTH 2~0380 34.78 COM 3 05 96 ~~60 STEPHANIE A. HABER 2~038~ ~08.39 COM 3 05 96 ~~90 KATHLEEN A. HEBERT 2~0382 6~2.04 COM 3 05 96 ~400 PATRICIA R. HELGESEN 2~0383 570.~9 COM 3 05 96 ~4~5 SHAWN D. HEMPEL 2~0384 ~8~.62 COM 3 05 96 ~550 JAMES C. HURM 2~03a5 ~692.04 COM 3 05 96 ~575 GLENN E. ILLIG 2~0386 . 243.5~ . COM 3 05 96 ~60~ BRIAN D. JAKEL 2~0387 ~~3.42 COM 3 05 96 ~700 JEFFREY A. JENSEN 2~0388 8~~.79 COM 3 05 96 ~800 DENNIS D. JOHNSON 2~0389 802.40 COM 3 05 96 ~940 LOREN A. JONES 2~0390 88.~9 COM 3 05 96 2~00 WILLIAM F. JOSEPHSON 2~039~ 632.56 COM 3 05 96 2500 SUSAN M. LATTERNER 2~0392 603.93 COM 3 05 96 2800 JOSEPH P. LUGOWSKI 2~0393 825.54 COM 3 05 96 28~0 KARENA M. LUNDBY 2~0394 85.88 COM 3 05 96 2905 PAUL S. MARSO 2~0395 68.~~ COM 3 05 96 3000 THERESA L. NAAB 2~O396 7~2.95. COM 3 05 96 3~OO LAWRENCE A. NICCUM 2~0397 987.58 COM 3 05 96 3400 BRADLEY J. NIELSEN 2~0398 848.42 COM' 3 05 96 3500 JOSEPH E. PAZANDAK 2~0399 ~058.54 COM 3 05 96 3534 CHRISTOPHER E. PETERSON 2~0400 86.25 COM' 3 05 96 3600 DANIEL J. RANDALL 2~040~ 864.97 COM 3 05 96 370~ BRIAN M. ROERICK 2~0402 87.6~ . COM 3 05 96 3800 ALAN J. ROLEK 2~0403 ~~53.26 COM 3 05 96 3900 CHRISTOPHER E. SCHMID 2~0404 4~7.36 COM 3 05 96 39~0 R CONRAD SCHMID 2~0405 47.~0 COM 3 05 96 4.1.90 DANA G. SHAW 2~0406 ~6.62 COM 3 05 96 4575 REBECCA A. TARVIN 2~0407 405.58 COM 3 05 96 4600 BEVERLY J. VON FELDT 2~0408 587.64 COM 3 05 96 4750 RALPH A. WEHLE 2~0409 656.48 MAN 3 05 96 5000 DONALD E. ZDRAZIL 2~0369 ~5658.00 ****TOTALS**** 34337.72 Page 8 .c..... '\i,. CITY OF.SHOREWOOD PARK COMMISSION MEETING TUESDA Y, FEBRUARY < 27, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. DRAFT MINUTES 1. CALL TO ORDER Chair Roxanne Martin called the meeting to order at 7:30 p.m. 2. ROLL CALL Present: Chair Martin, Vice-Chair Colopoulos; Commissioners Puzak, Wilson, Trettel and Dallman; Administrator Hunn; Council Liaison McCarty. Absent: Commission~r Bensman 3. REVIEW AGENDA 4. AP~ROVALOF MINUTES Trettel moved, Wilson seconded to approve the minutes of Tuesday, January 23, 1996 as presented. Motion carried unanimously. 5. MATTERS FROM THE FLOOR Resident and Snowmobile Hockey Task Force member, Ingrid Schaff (25605 Smithtown Rd.) read a letter pertaining to the winter use of the Southwest Regional Trail. She questioned the City's actions in applying for a special permit from Hennepin Parks for only snowmobiling during winter months. Administrator Hunn responded that staff and Council had the understanding that other activities such as hiking and biking were allowed year round without the requirement of a special winter permit. Immediately upon awareness of the situation, office staff communicated with Hennepin Parks and the permit application was completed and mailed. Ingrid expressed concern about safety and awareness of those using the trail for purposes other than snowmobiling, as well as possible liabilities for the City in such cases. Chair Martin thanked Ingrid for addressing this issue, adding that Attorney Tim Keane will look further into the matter. There were no other matters from the floor. 6. COMMISSIONER REPORTS A. Snowmobile Task Force - Colopoulos reported that a draft of the community survey has been prepared and that, after a random sampling of people review it, a fmal will be mailed to all residents on or near March 14. They will be tabulated in the middle of April, with results hopefully ready by the April Park Commission meeting. to,. ',. SHOREWOOD PARK COMMISSION MINUTES TUESDA Y FEBRUARY 27, 1996 PAGE 2 of 4 B. Park Foundation Meeting Report. Trettel reported that the Park Festival date has been set for September 21. The Foundation is hoping to appoint a long time resident who has been involved in the community to be the Chair of this event. Plan B is to recruit several Co-chairs from the Foundation Board. Another issue that was brought up was the question of plans for a hockey rink at Freeman. Hurm noted that the recent article in the Sun Sailor led to confusion for many. And on the topic of fund raising, a suggestion to encourage donations in tax and estate planning was made and followed up with an article in the spring issue of the City newsletter. 7. REVIEW FEE SCHEDULE. PARK DEDICATION FEES In response to the Park Commission's recommendation to Council, the Park Dedication Feewas raised to $1,000 per newly developed lot. This figure was "rounded up" from the $875 suggested by the Commission, but will not be based on an inflation factor. It will stay at that amount until the issue is brought up again the by the Park Commission. Hurm added that fees are reviewed yearly at a staff level. 8. REVIEW HOCKEY PROPOSAL. Covered after Item #9. 9. ARBOR DAY CELEBRATION PLANS Hurm reminded those present that the goal for this event is to draw attention to trees, parks and the holiday itself. In the past the Neighborhood Associations have been involved with contributions and planting of a tree at an area park. It was decided to move this tradition to Manor Park this year and possibly involve Mary Bensman or Pete Boyer, a developer. Funds would be available from the park budget if not found through donations. Sandy Trettel moved that the Park Commission approach neighbors to try and get a donation for a tree to plant in Manor Park for an Arbor Day celebration. Bill Colopoulos seconded and the motion passed unanimously. 8. REVIEW HOCKEY PROPOSAL . (Revisited) Hurm explained that the Minnetonka Youth Hockey Association (MYHA) is proceeding with fund raising ideas for the construction of the ice sheet at Freeman, and in the meantime there are several questions to be considered by the Park Commission. Following discussion on various questions presented on a memo and the idea of appointing a subcommittee or task force to further address the subject, it was decided that the questions would be discussed, in order at this meeting by the members of the Park Commission and John Flood, the MYHA representative. These details would be up to the Commission, while the City Council is mainly concerned with the intensification of the site and how a facility of that size would fit into the park with the added noise and parking needs, etc. A. . What should the hours of operation be? . Hockey practices would occupy the ice on Monday - Friday from 6:00 p.m. to 10:00 p.m., and 9:00 a.m. to 10:00 p.m. Saturday and Sunday. (Rinks would open at 3:00 or 3:30 on weekdays for public use until the 6:00 practice time.) 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'-'>00 '-'>Cfj ~..... o z ~ z ~ 00 . ... SHOREWOOD PARK COMMISSION MINUTES TUESDA Y FEBRUARY 27, 1996 PAGE 4 of 4 H. After the City's loan of $50,000 for the construction of the building is repaid, should we expect that building to be the Association's with the understanding that they will provide concession services year round? Who should be responsible to see that concessions are available year round? . The issue of staffing the rink and concessions was brought up and will need further discussion. All of the input to this point will be addressed with the Hockey Association in preparation for the Planning Commission Public Hearing. 10. DISCUSSION ON COMMEMORATIVE SIGNS Park Secretary Connie Bastyr presented options and some pricing estimates for signs at the playground structures and ball fields. A rough cost for Permalene signs at all six play areas (including the future Badger structure) is $3,000. There is $5,700 in the CIP for signage. Aluminum signs were recommended for the backstops. Commissioner Puzak reiterated the importance of acknowledging contributors, adding that it is money well spent to make the commemorative signs colorful, recognizable and kept in good condition. Commissioner Wilson suggested that a sign panel be included as part of the play structure bid for future installations. It was decided that Chair Martin will work with staff to do an inventory and spec list for bids on pricing to be prepared before the park tours. 11. CIP. 1996 IMPROVEMENTS '.... Areas in questions were covered in item #10. Hurm suggested that the development of Badger Park should be tied in with the Senior Community Center plans and recommended that there be a Park Commission liaison to work with the Friends of the South Shore Senior Center. This may involve plans for a shuffle board area or other "senior-oriented activity" and possibly rearranging of the locations of the play structure. A liaison was not appointed at this time. i:f' 12. ESTABLISH NEXT MEETING DATE The next meeting date is scheduled for Tuesday, March 26, 1996 at 7:30 p.m. which is during Spring Break. Most members will attend. April may include an additional meeting, possibly on the 9th to discuss developments with the Hockey Task Force. Park tours will require two meetings in May, starting at 6:00 p.m. on May 14 with tours. The May 28 meeting conflicts with the Council meeting because of the Memorial Day holiday and was moved to Wednesday, May 29 with tours starting at 6:00 p.m. again. U. AD.TOURNMEl'!TT There being no further business, Colopoulos moved and Trettel seconded to adjourn the meeting. Motion passed unanimously and the meeting was adjourned at 9:50 p.m. RESPECTFULL Y SUBMITTED, Connie Bastyr, Park Secretary n~n~s ~~~~~i~~O~oz ..... JII"""" ..... - - n n "'1 "'1 ~ "'1 ..... e ..... ~ ~ ~ ~ e ..... ft> = = 0\ ~ "'1 1-3 ~ ~ ~ "'1..... 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