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040896 CC Reg AgP ~.'!:' ~ -.: . ~ C:In COUlfC:IL RBGULAa DBT:IBG C:In 01' SBORBWOOJ) MOIIDAY, APR%L 8, 1996 5755 COUlfTR.Y CLUB ROAD COUlfC:IL CBAKBBRS 7:30 P.M. Immediately following the regular portion of the meeting, the Council will convene in Work Session format. No action will be taken at this ti,me. AGBIIDA 1 . CORVBIIB C:ITY CO'01tC:IL IIBBT:IIIG A. Roll Call Benson McCarty Mayor Bean Stover Shaw B. Review Agenda 2 . APPROVAL 01' M:IIIO"J.'BS A. City Council Special Meeting Minutes March 6, 1996 (Att.-#2AMinutes) B. Accept City Council Joint Work Session with Excelsior City Council Meeting Minutes March 6, 1996 (Att;.-#2B Minutes) C. City Council Special Meeting Minutes March 7, 1996 (Att.-#2C Minutes) D. City Council Regular Meeting Minutes March 11, 1996 (Att.-#2D Minutes) E. City Council Special Meeting Minutes March 12, 1996 (Att.-#2E Minutes) F. City Council Regular Meeting Minutes March 25, 1996 (Att.-#2F Minutes) G. City Council Joint Work Session with Victoria City Council Minutes March 28, 1996 (Att.-#2G Minutes) 3 . COHSBBT AGBllDA - Hotion to approve items on Consent Agenda (& Adopt Resolutions Therein: A. A Motion to Approve an Agreement with Lake Restoration, Inc. for the 1996 Inspection of Eurasian Water Milfoil - Christmas Lake (Att.-#3A Proposed.Agreement) .,-, ... " lo c:tn COURC:tL AGBHDA ... APR.:tL 8, 1996 PAGB 2 01' 2 B. A Motion to Approve an Independent Contractor Agreement for Desktop Publishing Services (Att.-#3B Proposed Agreement) C. A Motion to Adopt a Resolution Making Appointments for 1996 (Att.-#3C Proposed Resolution) " . 1IA'l"1'BR.S nOli TBB I'LOOR (Presentations are liaited to 3 minutes. Ro council action will be taken.) 5. PAJUtS... Report by Representative Report on March 26, 1996 Meeting 6. CORS:tDBRATIOR OJ' A MOT:tOR TO ADOPT AUSOL'O"1'IOR RBGARD:tHG I'IIfARCIIIG 01' TBB SDIOR COMKUIIIIJ.'Y CBNTBR (Att.-#6 Proposed Resolution) 7 . CORS:tDBRAT:tOR 01' A MOTIOR AU'l'IIORIZIRG TBB PURCHASB AJtD mSTALLAT:tOR 01' A VO:tCB IIA:tL SYS'l'BJI I'OR c:tn HALL IN TBB AMOUlft' 01' $6,530 (Att. -#7 Memoranda) 8. ADM:tRISTRATOR I: STAl'l' lU!:PORTS 9 . MAYOR I: c:tn COO'RC:tL RBPORTS 10. ADJOURIf TO SUBJBCT TO APPROVAL 01' CLA:tJlS ( At t . - #10) . f. ...f " , '.. , ",.. .. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 · (612) 474.3236 EXECUTIVE SUMMARy SaOREWOOD CITY COUNCIL MEETING MONDAY, ApRIL 8, 1996 (; ). ill .'. i Ii'V Agenda Item #2: Each of the seven meeting minutes should be considered and accepted separately. Agenda Item #3A: This is the annual agreement we have with Lake Restoration, Inc. for the Eurasian water milfoil inspection program for Christmas Lake. There will be two inspections and the cost is $1,534. The amount budgeted this year is $1,600. Agenda Item #3C: This is an agreement for desktop publishing services with Vicki Stromberg of Shorewood to assist us with publishing our citizen informer newsletter. Please review the material in the packet. We anticipate the cost to be approximately $600 annually. The amount can easily be absorbed within the budget and will provide a much more efficient use of time. Agenda Item #3C: This resolution makes the appointment of Tad Shaw to joint Kristi Stover on the Liquor Committee and to replace Bruce Benson who works with Jeff Foust on the Lake Minnetonka Cable Commission. Agenda Item #6: Enclosed in the packet is a resolution which is necessary regarding the fmancing of Shorewood's portion of the cost of the Senior Community Center. This will be accomplished via a non-appropriation lease agreement with Norwest Bank of Excelsior. Agenda Item #7: This motion authorizes the purchase of a voice mail system for City Hall. This system will improve communication and efficiency while keeping the "human touch". The action is to authorize the purchase and installation of the ESI voice mail system in the amount of $6,530.- . A Residential Community on Lake Minnetonka's South Shore .. ,. . . CITY OF SHOREWOOD SPECIAL :MEETING WEDNESDAY, lVIARCH 6, 1996 CONFERENCE ROOM 5755 COUNTRY CLUB ROAD 7 :00 A.M. 1. MINUTES CONVENE SPECIAL MEETING DRAfT Mayor Bean called the meeting to order at 7:00 a.m. A. Roll Call Present: Mayor Bean; Councilmembers Benson, and McCarty Councilmember Stover Absent: 2. INTERVIEW Members of the Council asked questions of Jim Pisula regarding his background, opinion on City policies and overall philosophies. No action was taken. 3. ADJOURNMENT Mayor Bean adjourned the Special Meeting at 7:30 a.m. ATTEST: ROBERT B. BEAN, MAYOR JAMES C. HURM, CITY ADMINISTRATOR --:-- j C .-"" .~.. ! MINUTES EXCELSIOR CITY COUNCIL WORK SESSION JOINT MEETING WITH SHOREWOOD CITY COUNCILMEMBERS Wednesday, March 6, 1996 7:00 p.m. D- R.... 1\ :CT. .... :'"..-'~ j - ii :J ~ . 1. CAT J . TO ORDl;R Mayor Anderson called the Joint Council Work Session to order at 7:00 p.m. 2. ROLL CAT J. . Present: Excelsior City Councilmembers Bratland, Selseth, Murphy, Stark, Mayor Anderson; Shorewood City Councilmember Benson, Mayor Bean. Also Present: Excelsior City Manager Zieman; Staff Recorder Schmidt; Shorewood Planner Nielsen, Paul Kachelmyer and Tom O'Keefe from the Minnesota Department of Transportation . 3. AGENDA AFPROV AL Zieman asked to add "discussion of policy of the City regarding City Operations" under Miscellaneous. Stark moved, seconded by Selseth, to approve the amended Meeting Agenda. Vote on the motion was 5/0, with all in favor. 4. OPENING R.El\1ARKS . Excelsior Mayor Anderson welcomed everyone and hoped that a favorable conclusion would result from this joint work session. Shorewood Mayor Bean stated that the Highway 7 and Water Street intersection proposes an interesting situation, that the cities needed to act on the proposal, and he was glad that the two cities were meeting together with MnDot to discuss this issue and hopefully the right decision would be made for both communities. Zieman stated that no official action would be taken tonight and that we were here to discuss the pros and cons of the situation. 5. PRESENT A. nON A presentation by Paul Kachelmyer ant Tom O'Keefe of Minnesota Department of Transportation was given with a handout distributed showing 50 reported accidents frown September 1990 to September 1994 in the vicinity of Water Street, Chaska Road, and Highway 7, and the proposed roadway changes. The number of accidents currently is extremely high with one-third involving injuries and three-fourths occurring westbound and exiting off of Highway 7. This number is expected to be drastically reduced with their plan. The plan proposed is to close the left hand turn lane from Highway 7 going onto Water Street and close the left hand turn lane going from Water Street to Highway 7. Specifically, safety was the main concern by MnDot - , ". j ~Jf" ~-t. . - .-^ The Excelsior project was one of two that scored the highest in points. These top two projects are the only ones to,have funding allocated. however, if the Highway 7 and Water Street intersection portion is not included, the entire Excelsior project for the entrancing and exiting would not be approved for funding. The Council expressed concern for closing the intersections however without approval of this portion of the project, the entire project would be in jeopardy of receiving approval for funding. A preemption device on 19 and 7 would still be part of the package with MnDot paying one-half the cost To the suggestion of a double left turn onto County Rd. 19 - MnDot feels that the cost for the intersection would be making the total project financially unacceptable and the traffic count does not warrant it at this time. After no further questions from Council or staff, Mayor Anderson opened the forum to the audience for citizen input. James Hamel, owner of the Hilltop Restaurant. was concerned about traffic being able to make U-turns. Yes, traffic can travel east on 7, go down to the light and make a U-turn. Also, present U-turns on 7 (currently one serves a Church and one serves 3 residential homes) will remain open. The Excelsior City Council unanimously expressed their appreciation to the City of Shorewood for taking the time to meet and discuss Excelsior's concerns regarding the proposed project by MnDot and encouraged Shorewood to move forward in going with Safety Modifications. Mayor Anderson called a five minute recess. . 6. MISCELLANEOUS Added item: Discussion of City's policy re~ardin~ do~s ronnin~ at large The City Council discussed complaints of dogs running within the City and directed staff to contact our Animal Control Officer, request additional time for patrolling within the City, and to concentrate on specific problem areas that have had numerous complaints. Bratland moved. seconded by Murphy, to adjourn the meeting. Respectfully submitted loan Schmidt Recorder . CITY OF SHOREWOOD SPECIAL MEETING THURSDAY, MARCH 7, 1996 CONFERENCE ROOM 5755 COUNTRY CLUB ROAD 7:00 P.M. 1. MINUTES CONVENE SPECIAL MEETING D n ft F-, n J.\. . iI ...i~ . Mayor Bean called the meeting to order at 7:00 p.rn. A. Roll Call Present: Mayor Bean; Councilmembers Benson, and McCarty Councilmember Stover Absent: 2. INTERVIEWS . Members of the Council asked interviewed the following persons interested in filling the Council vacancy. Questions asked were regarding background. opinion on City policies and overall philosophies. 7:10 p.m. 7:50 p.m. 8:30 p.m. John Lang. 28075 Woodside Road Martin Wellens. 4755 Lakeway Terrace Tad Shaw. 5580 Shore Road Following discussion a consensus was reached to direct the City Administrator to draft a resolution of appointment with Tad Shaw's name presented for consideration at the next regular City Council meeting. 3. ADJOURNMENT Mayor Bean adjourned the Special Meeting at 9:10 p.m. . ATTEST: ROBERT B. BEAN, MAYOR JAMES C. HURM, CITY ADMINISTRATOR '. .- ---- --,7 --- CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, MARCH 11, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. 1. MINUTES CONVENE CITY. COUNCIL MEETING I.nr>.A r-T.." !.) J"l}:'-a J- . Mayor Bean called the meeting to order at 7:33 p.rn.. A. Roll Call Present: Mayor Bean; Councilmembers Benson. McCarty, and Shaw (appointed at 7:43 p.m.); City Engineer Brown, City Administrator Hurm. City Attorney Keane, OSM Engineer Paul Hornby, and Planning Director Nielsen. Councilmember Stover. Absent: . B. Review Agenda McCarty moved, Benson seconded to approve the agenda Cor March 11, 1996 as presented. Motion passed 3/0. Mayor Bean welcomed Cub Scout Pack 428. He thanked the ScoutS for attending the meeting and explained the procedures of the City Council meeting. 2. APPROVAL OF MINUTES . A. City Council Regular Meeting and Executive Session Minutes - February 20, 1996 Benson moved, McCarty seconded to approve the City Council Regular lVIeeting Minutes of February 20, 1996 as amended on Page 4, Paragraph 6, Line 1 replace "Lynchback" with "Lynch Bix". Motion passed 3/0. Benson moved, McCarty seconded to approve the Executive Session Meeting Minutes of February 20, 1996 as presented. Motion passed 3/0. B. City Council Work Session Minutes - February 21, 1996 McCarty moved, Benson seconded to approve the City Council Work Session Meeting Minutes of February 21, 1996 as presented. Motion passed 3/0. 3. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION MAKING AN APPOINTMENT TO THE CITY COUNCIL Mayor Bean noted this appointment was to fill the vacancy on the City Council due to the resignation of Counci1member Doug Malam due to a change in his residency. He explained the City Council had interviewed four candidates who had applied for the position. City Council recommendation is to appoint Frank R. Shaw, Jr. aka Tad Shaw to the City Council. Councilmember McCarty noted it had been difficult to choose between the four candidates. All four brought an energy and spirit to the City. She stated the Council felt Mr. Shaw's ,- REGULAR CITY COUNCIL MINUTES March 11, 1996 - PAGE 2 history of previously serving on the City Council would enhance the Council's.. working relationship. Benson moved, McCarty seconded to adopt RESOLUTION NO. 96-19, "A Resolution Appointing Frank R. Shaw, Jr., also known as Tad Shaw, to the Vacated City Council Position for the City of Shorewood for the Balance of the Year 1996. Mayor Bean noted he felt Mr. Shaw would bring a depth of experience to the Council to help carry them through the remainder of the year. He noted the position will be up for election in November of 1996 for a two year term to complete the four year term Councilmember Malam had vacated. Motion passed 3/0. City Administrator Hurm administered the oath of office to Mr. Tad Shaw. Councilmember Shaw joined the Council at 7:43 p.rn. 4. CONSENT AGENDA - None. . 5. MATTERS FROM THE FLOOR Cub Scout leader asked who to contact regarding the sign ordinance for OW" Savior Lutheran Church. He was directed to contact Planning Director Nielsen. 7. PUBLIC HEARING 7:45 P.M. . 1996 ALLOCATION OF URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) City Administrator Hurm reported the purpose of this resolution was to approve the projects for funding from the Year Urban Hennepin County Community Development Block Grant program and authorizes submittal of the proposal to Hennepin County. Staff is recommending $3,497.00 be allocated to the Southshore Senior Center Operation. $6,000 be allocated to Housing Planning Assistance and $7,989 be allocated to Housing Rehabilitation. Mayor Bean opened the public hearing at 7:49 p.rn. JoAnne Kvem, Coordinator of the Southshore Senior Operation, thanked the City Council for their support in the past and continued support for the new Senior Community Center. She presented Councilmembers with the Southshore Senior Center Annual Report. She noted services provided by the Center included the serving of meals, van rides and many other activities. She thanked all the volunteers who continue to make the program a success. She noted the Center had raised $10,000 to donate to the Friends of the Senior Conununity Center and was committed to raise an additional $8,000 to help the van program. Hearing no further public comment, Mayor Bean closed the public hearing at 7:54 p.rn. Mayor Bean asked and Nielsen confirmed that the $6,000 being allocated was for the Housing Plan included in the Comprehensive Plan. . . . REGULAR CITY COUNCIL MINUTES March 11, 1996 - PAGE 3 Hurm explained the funds could be re-allocated to Housing Rehabilitation if it was dete~edthere was a shortage in that fund. This would however, require another public heanng. McCarty moved, Benson seconded to adopt RESOLUTIQN NO. ~6-20, "A Resolution Approving Projected Use of Funds for 1996 Urban Hennepin County Community Development Block Grant Program, allocating $3,497.00 to the Southshore Senior Center Operation, $6,000.00 for Housing Planning Assistance and $7,989.00 to Housing Rehabilitation and Authorizing Signature of Sub-recipient Agreement with Hennepin County and Any Third Party Agreements." Motion passed 4/0. Dorothy Hoffman, President of the Southshore Senior Advisory Board, thanked the City Council and Shorewood residents for their continued support. 6. CONTINUATION OF PUBLIC HEARING. CONSIDER VACATION OF DRAINAGE AND UTILITY EASEMENT IN BOULDER RIDGE Mayor Bean noted this was a continuation from the last City Council meeting at which time Councilmembers had requested staff obtain additional background. infonnation regarding this request. Nielsen noted he had included the Applicant's Wetland Delineation Report. the Corps of Engineers approval, the MCWD permit application. the MCWD Board Agenda and Minutes for the November 9, 1995 meeting and the MCWD Permit in the Councilmember's packet. He stated the Watershed District's recommendation had consisted of a single paragraph and appeared to have been treated as a routine request. The item was included on the MCWD Board Agenda as a consent item. Approval was subject to the condition of 2: 1 mitigation and appeared to be considered as an extension of the original permit granted. to Boulder Ridge. Chuck Dillerud, representing Tony and Diane Eiden, owners of Lot 5.and the Skine's owner of Lot 4, stated he felt the evaluation performed by Kelly L Bopray, Certified Professional Soil Scientist, explained what was evaluated in issuing the permit Mr. Dillerud stated the impact area is dominated by a mono-typical stand of reed canary grass and water was observed within six inches of the surface at the time of the site visit. He stated he hesitated to call the wetland insignificant but felt it was not as significant as many wetlands the Watershed District deals with on a day to day basis. He noted the Corps of Engineers authorized the mitigation under a national permitting procedure which is used to address the issues that arise lot by lot. He explained the lots could be built on as they are but the homes would not be consistent with the homes placed on the lots in the .rest of the development. The goal of the Eiden Company is to maintain.. continuity in ... the characteristics of homes in the neighborhood. He maintained his perspective that this was not a wetland issue but a request for a drainage and utility easement vacation. He stated the City Engineer had not presented any information to demonstrate that the easement was still necessary. Mr. Dillerud stated neither Tony Eiden nor Abingdon Developmem.had been involved in the original development of the property and did not create the situation. He reported he had contacted Mr. Miller in regard to the issue raised at the last City Council meeting of a lengthy environmental confrontation when the original permit was requested and been informed there had been none. MayorBean opened the pub~c hearing at 8:13 p.rn. REGULAR CITY COUNCIL MINUTES March 11, 1996 - PAGE 4 Mark Schuster, 26450 Noble Road, presented slides of the area where the proposed filling would occur. He stated one of the lots has been for sale for three years and he believes the fill is being done to make the lot more salable. Christine Lizee, 27055 S~thtown Road, stated she was speaking as a Planning Commissioner and a concerned resident. She stated she did not believe the Planning Commission would concur with vacating the drainage and utility easement after all the work they have done to establish the wetland setback requirements and she felt this would establish a precedent in the City of Shorewood. She noted Mr. Miller was informed that this parcel had a small buildable area and the new owners should also have been aware of this fact. She felt a deck could be built on another side of the house which would not be within the setbacks. Hearing no further public comment, Mayor Bean closed the public hearing at 8: 19 p.rn. Mayor Bean asked if the drainage and utility easement was still necessary. . City Engineer Brown stated he saw no impact in vacating the easement from an engineering standpoint as the applicant was required to mitigate any volume of disturbance. Councilmember McCarty reiterated the question posed at the last Council meeting as to why . an owner would buy the house knowing it did not have a large backyard and then expect to have one. She noted the issue was in regard to a drainage and utility easement but stated that the City Council is a steward of the wetlands. She stated a hole can be dug and it can be called a wetland but it does not make it a wetland. The City has granted approval to build a house on this lot but not in the wetland area. She did not want to establish a precedent, especially for something requested after the fact. She stated there was nothing which made this an unlivable home or an unlivable lot. The owner bas created the problem and the request is being made to achieve a better economic outcome. Benson moved, McCarty seconded to deny vacation of portions of drainage and utility easements for Tony Eiden Company, 26550 and 26600 Noble Road. Motion passed 4/0. 8. PUBLIC HEARING 8:00 P.M. PUBLIC IMPROVEMENT HEARING FOR WATERMAIN, STREET RECONSTRUCTION AND OFF -STREET TRAIL PROJECT - SMITHTOWN ROAD . A. Consideration of a Resolution Approving Project #95~16 - Smithtown Road Watermain, Street Reconstruction and Off-Street Trail Brown reported a feasibility study has been prepared for street and utility improvements on Smithtown Road from Eureka Road north to Country Club Road. A public information meeting for this project was held on February 13, 1996. At that meeting, the proposed walkway was to be located on the south side of SmithtownRoad. Due to the impact this would cause, the walkway is now being proposed iorthenorth side of the roadway. Paul Hornby, OSM Engineering, explained the proposed trunk watermain will be installed to interconnect the Boulder Bridge and Badger Field Well systems. Storm sewer is proposed for the entire length of the project. Three outlets are proposed. One at County Oub Road, one 200 feet west of Star Lane and the third at the Hennepin County Regional Trail.. The walkway was originally proposed for the south side but bas been moved to the north side due to the impact on trees. Trees of up to 14 inch diameter will be transplanted and the trail can be varied in placement to prevent encroachment on property. Placing the REGULAR CITY COUNCIL MINUTES lVlarch 11, 1996 .. PAGE 5 . trail on the south side would have affected 3-4 homes and placement on the north side will only affect one home. The total cost of the proposed project is $1.245,600.00. Brown reported three letters had been received this evening, two in opposition to the trail and the third in opposition to the municipal water service. Several residents have expressed concern in regard to the maintenance of the trail in the winter. Brown explained maintenance will be provided by the Public Works Department Mayor Bean opened the public hearing at 8:33 p.m. Jim Lattemer, 25235 Smithtown Road, presented the Council with a petition. He stated he had lived in Shorewood all his life. He stated the petition presented was signed by 75% of the residents on Smithtown Road which represents 26 houses. Two people he had spoken with thought they might want the trail and all others were totally against installation of the trail. Mr. Latterner stated he did not want water, curb, gutter or the trail. He felt the trail would promote more traffic and more people in the area He stated he had moved to this area to stay away from people. He asked who would be liable if someone fell on the trail. He asked if bicycles would be permitted on the trail. Brown explained that State Aid funds were not available if the trail was designated for mixed-use. Mr. Lattemer suggested it would be more feasible to designate four feet on each side of the roadway as a trail. Brown explained this was against State guidelines. If a trail was placed in the street it was required to be eight feet wide. Mr. Lattemer stated residents in the neighborhood do not want the trail. He questioned if access would be provided for emergency vehicles during street construction and if mail service would be continued. . Thomas A. Dahlberg, 25270 Smithtown Road, asked if this project was being driven by the people or by the Commission. He Jelt the project was being driven by the Commission because the funds are available. He noted that Mr. Lattemer had presented evidence which illustrated that the vast majority of people affected by this project were against the project. He questioned the safety, special use, and handicap access issues. Diane George, 25295 Smithtown Road, stated she was not totally against the trail but did not feel she had enough information to make a decision. She liked the safety issue of her daughter being able to ride her bike on the trail. She asked if the homeowners or the City would determine what type and where trees and shrubs would be replaced. She asked who would plant the trees or shrubs, who would replace them if they did not survive and who would clean the trail. She questioned the mandated 18 month hook-up to municipal water. David Ryan, 25560 Smithtown Road, stated he owned the house which would be affected by the trail being placed on the north side of the road. He stated he felt the trail would be located in the middle of his living room. Mr. Hornby explained the trail will stay within the right-of-way. He also noted that in the area in question, the trail would be moved all the way to the edge of the curb. Mayor Bean directed staff to discuss this. particular property with the homeowner separately. REGULAR CITY COUNCIL MINUTES iVIarch 11, 1996 - PAGE 6 Rollie Peterson, 5615 Harding Lane, questioned the storm sewer run-off. He stared there was an existing problem in the Harding Estates area. He felt a holding pond was necessary to ensure all water would flow to the north and not to the south. He felt a holding pond should be constructed on both sides of the improvement or the road should be elevated to ensure the run-off would flow to the south. Nancy George, 25180 Smithtown Road, stated she was concerned that there was not 66 feet of roadway in front of her house and she would loose part of her yard. She expressed her concern for the beautiful trees on the north side of the road. Mr. Hornby explained the walkway would be located 9 feet from the front face of the curb. It would be a 6 foot walkway and there would be 2 feet beyond that Ms. George stated she was totally against the project She felt there was no need for that wide of a walkway on the north or the south side of Smithtown Road. Greg Elwell, 5720 Star Lane, explained his house was located at the intersection of Smithtown Road and Star Lane. He stated his property would be directly impacted by the proposed trail. He stated his property was heavily wooded and his house was located at . the north end. He stated he was strongly opposed to the proposal. He felt this would not . benefit the property owners. He stated he felt the proposal was driven by the State funding rather than by what the residents wanted. Julie Dahlberg, 25270 Smithtown Road, stated there were many kids who mingled and sat along the properties on Smithtown Road and she felt the trail would encourage more of this. She was concerned there would be a lot of people crossing Smithtown Road to access the trail and this would be dangerous. She expressed her concern with vandalism, traffic problems, and the number of trees being "wiped out". She felt the trail would encourage people to come to the area from outside of Shorewood and felt this was a real invasion of privacy. She stated she had a screened porch on the front of her house which she would no longer be able to use if people were walking by all day. She asked the Council to consider the residents' feelings. Leonard George, 25180 Smithtown Road, suggested the trail be eliminated and the road be widened by two feet This would provide a place for bicycles to be ridden and give the . . driver a chance to pass without hitting someone. Ingrid Schaff, 25605 Smithtown Road, asked Planning Director Nielsen to . address. the right-of-way issue. Tom Richter, 25340 Smithtown Road, stated he has four children but was not in favor of the trail. He stated he felt the City had a perfectly good trail with the Hennepin County Trail System. He felt the proposed trail would not benefit anyone on Smithtown Road. He stated he has had his dog ran into by a bicyclist and he did not want this to happen to his children. Greg Sochko, 5600 Wedgewood Drive, stated he was not immediately affected by the proposed trail. He questioned who was really driving the installation of the trail. He stated common sense diCtai:ed that the trail did not benefit the people who lived in the area. He stated he had moved to Shorewood to have a more peaceful surrounding and there was a trail available in the area. He noted he was in favor of the water project itself but was absolutely opposed to the trail. REGULAR CITY COUNCIL MINUTES March 11, 1996 . PAGE 7 Susan Wandersee, 25445 Smithtown Road, stated she had just moved into the area and liked Shorewood because it was quiet. She felt the only reason for the proposed trail was to help pay for the improvements of water and curb and gutter. Ed Bergslien, 24785 Smithtown Road, asked who would pay for all of these improvements. He stated he felt it would not be the City, State or County. Mayor Bean noted the project would be partially funded by State Aid Mr. Lattemer questioned the width of the proposed street. Brown explained the roadway would have a twelve foot wide drive lane and four foot shoulder on both sides. . Mary Nylin, 5715 Star Lane, stated she was a runner and biker and saw no reason for the path. She felt if kids, dogs and bikes were all using the trail it would not solve the safety issue~ She stated she had moved to Shorewood for the peace and quiet. If she wanted sidewalks, she would move from the city. Mr. Bergslien felt the road should be widened to provide more room on either side. He felt the funds would be better spent to provide easier access to the trail area where the railroad used to be. He stated he was not comfortable with people walking by his doors and windows. He noted the need for parking once the road started being tom up. Eric Munkeby, 5705 Eureka Road, asked how much the walkway was costing. Mr. Hornby stated the off-street trail would cost $28,000.00. Mr. Munkeby stated he was concerned with the speed of traffic on Smithtown Road. He felt widening the street would encourage faster traffic. He stated he was not in favor of the trail. . Mr. Ryan asked if the setbacks would be further reduced with the road being widened. Mayor Bean stated the right-of-way, setbacks and lot lines would not be altered by this project. Hearing no further public comment, Mayor Bean closed the public hearing at 9:20 p.rn. Mayor Bean asked why the trail was being proposed. Nielsen explained the Shorewood Trail Plan pre-dated the Comprehensive Plan. There has been a long range plan in existence which identified numerous routes for various trails. The Trail Plan was updated in 1991 and adopted by reference into the Comprehensive Plan. The rationale of the Park Commission and residents is that it is desirable to try and separate the bike and pedestrian traffic from the vehicular traffic. Mayor Bean asked the City's liability for the walkway. City Attorney Keane stated the reasonableness of the City exercising discretion in terms of developing a safe facility with a separate use would be weighed, if and when, an accident occurred. If the City separated the vehicular traffic from the bike and pedestrian traffic it would give rise to less conflicts and less liability. Mayor Bean recessed the meeting at 9:31 p.rn. and reconvened the meeting at 9:32 p.m. Mayor Bean asked who would be liable if someone slipped and fell on the walkway. He asked if there would be a conflict with allowing mixed-use of the walkway. REGULAR CITY COUNCIL MINUTES March 11, 1996 . PAGE 8 Keane stated the proposed trail would be a City facility within the City right-of-way which was maintained by the City and would be the City's responsibility. Mr. Hornby stated there would not be a conflict with mixed-use of the walkway. Mayor Bean questioned the access to homes during the construction and the access to the walkway. Brown explained the roadway will be tore up in half sections to maintain access to homes. One lane will be open in each direction at all times. The contractor will be required to keep all driveways open to maintain reasonable access. The homeowner will not have to park away from his home. Homeowners will have access to their mail at all times. If the mailboxes do have to be moved. a temporary facility will be installed. Handicap access to the trail will be provided at each intersecting roadway. Mayor Bean asked if there was an accurate estimate of the trees which would be removed. Mr. Hornby stated approximately 14 trees and 160 feet of hedge would be transplanted. He estimated no trees would be lost. He noted curves could be put in the trail to go around mature trees. If trees failed. they would be replaced. Mayor Bean questioned the drainage run-off. Brown noted several homes adjacent to Harding Lane do have a run-off problem. He stated this problem has been noted and the . design will detain the run-off and not increase the amount to this area. If it is possible. the . amount of run-off to this area will be reduced. Mr. Hornby explained a 12 inch culvert which is located west of Star Lane on the south side. may be damaged or plugged. This culvert will be replaced with a 24 inch culvert. Mayor Bean questioned the option of adding two more feet to the width of the road. Mr. Hornby explained if the roadway is made wider it gives the perception that the speed limit is higher. This is compounded by the problem of pedestrians on the street. The off-street trail is a better solution. Mayor Bean questioned th~ MSA funding process. Brown explained the State routinely provides City municipalities with funds to ensure they will not end up with a city to city gridlock. The City is required to design the streets within the State guidelines. He noted the City of Shorewood will not be assessing homeowners for roadway construction. Mayor Bean noted this was clearly stewardship of the City to the general fund. The City .. feels the use of State funds is a good method of preservation of City funds. Mayor Bean questioned the exact location of the walkway. Brown noted at the public information meetings it was stated that the trail would be located three feet from the back of the curb. Brown noted this was an error and apologized. The trail can be placed in whatever area is seen fit and can meander around the existing trees. The homeowners may have a problem maintaining the vegetation between the trail and the street in the future if the trail is placed three feet from the curb. Adequate corridor space for mailboxes and other obstacles also needs to be provided. Councilmember McCarty stated she was in favor of trails but was uncomfortable moving the trail to the other side of the roadway without knowing all residents were aware of this. She felt this change had to be better noticed. She suggested a survey be utilized to obtain information regarding who will be using the trail. where people go to walk. bike. etc. Mayor Bean. noted he was concerned with postponing the project. He suggested an alternative would be to proceed with the project without the walkway. REGULAR CITY COUNCIL MINUTES l\tIarch 11, 1996 - PAGE 9 Councilmember Benson stated he agreed with Counci1member McCarty. that he would like to have more information regarding the trail. He asked if the funds for the walkway could be placed in the bid as an alternative. He stated he felt it was important to capture the MSA funds. He stated this project is not driven by money. He noted at the previous meetings residents expressed the desire for trails. He felt it was important to move ahead with the bid process and make a decision on the trail at some point in the future. Brown noted the State will not allow the trail to be in the bid as an alternative, however a change order could be done to the project at a later date. The City does have the option not to use the State funding and fund the project on their own. Mr. Hornby stated the design could include provisions to cover the trail at a later date. Mayor Bean agreed it was appropriate to set the trail issue aside at this point McCarty moved, Benson seconded to adopt RESOLUTION NO. 96-21~ "A Resolution Approving Project #95 - 16, Smithtown Road Watermain and Street Reconstruction and delaying the Off-Street Trail with no effect to the Trail Plan, and Ordering Plans and Specifications" Motion passed 4/0. Mayor Bean recessed the meeting at 10: 10 p.rn. and reconvened at 10: 17 p.rn. B . Consideration of a Resolution Authorizing OSM to Prepare Plans and Specifications for Project #95-16, Smithtown Road Improvements. Benson moved, Shaw seconded to adopt RESO~UTION NO. 96-22. "A Resolution Authorizing Execution of an Agreement for Professional Engineering Services on Project 95-16 - Smithtown Road Improvements." Mayor Bean asked staff to clarify ownership of the right-of-way included in this project Keane requested the engineer provide a survey for his verification. Motion passed 4/0. 9 . PARKS - Report by Representative . There was no report due to the late hour. . 10. PLANNING - Report by Representative Commissioner Turgeon reviewed the actions taken and recommendations made by the Commission at its March 4, 1996 meeting (detailed in the minutes of that meeting). A. Consideration of a Resolution Regarding a Conditional Use Pennit and Variance for Camp Coffee. Applicant: Stephen Bauer. Location: 19215 State Highway 7. Nielsen reported the applicant's original application proposed remodeling of the old Vme Hill Market Store. Based on Shorewood's Zoning requirements this required a conditional use pennit for the drive-up window facility, a conditional use pennit for off-site parking, a setback variance for the ingress/egress drive on Vine Hill Road. and a variance for the number of parking spaces. The property is zoned C-3, General Commercial and the existing building contains 2061 square feet of area. The applicant had originally proposed a 20 foot by 16 foot deck which would increase the floor area by 320 square feet. The original proposal included narrowing a wide open curb cut which wasconsi~ered to. be advantageous. The Planning Commission liked the idea but was concerned WIth parking REGULAR CITY COUNCIL MINUTES March 11, 1996 . PAGE 10 on the site. The Planning Commission tabled the matter and directed the applicant to revise the plan to address the parking issue. Subsequently, the applicant provided a revised plan which included removal of one-half of the existing building. This will reduce the building to its original size. This will reduce the amount of parking required and provide more open space to accommodate parking. The Planning Commission recommended the only variance to be allowed would be the variance granted to the previous owner regarding the. curb cut for the driveway on Vine Hill Road. This variance is justified due to the odd configuration of the area. The parking provided is now adequate. The Planning Commission is recommending approval subject to four stated conditions. Nielsen commended the applicant for his efforts at addressing the concerns of the original review. Stephen Bauer, stated it had been a pleasure working with Mr. Nielsen. The lot had a difficult configuration and in the end it was decided to shrink the size of the building. This seemed drastic at first but may result in the site being more aesthetically pleasing and does allow for more parking. He stated a signage plan has not yet been competed but will be submitted at a later date. Councilmember Benson noted this was a problem piece of property. This proposal makes good use of the site. Benson moved, McCarty seconded to direct staff to prepare a Resolution regarding a conditional use permit and variance for Camp Coffee, Stephen Bauer, 19215 State Highway 7, subject to staff and Planning Commission recommendations. Motion passed 4/0. . 11. ADMINISTRATOR AND STAFF REPORTS Hurm reported he had received a letter from Karen Bowen, Director of Operations, Hennepin Parks Suburban Hennepin Regional Park District. It stated the Hennepin Parks Board of Commissioners denied the City of Shorewood's request for permission to sponsor winter hiking, biking, snowshoeing, and cross-country skiing on segments of the Southwest LRT trail that are within the boundaries of Shorewood. The Board denied the permit for additional winter trail activities within Shorewood on a 5-2 voice vote. Keane explained the Hennepin County Park Board essentially turns jurisdiction, responsibility and liability of winter usage of the trail over to the local governments. The . winter season is defmed as November 15th to April 1st. Keane stated he did not feel this would affect usage of the trail between now and April 1st. 12. MAYOR AND CITY COUNCIL REPORTS Councilmember Shaw reported his attendance at a meeting of the Minnetonka Community Service Education Board. He stated the Director Jim Jones had resigned. Dan Kozlik is the new Director. Mayor Bean reported the authorization for temporary water for Gideon Woods. had not occurred. He stated there had been a misunderstanding that the City of Shorewood would still have the opportunity to assess for their water service and the development would not be assessed by the City of Tonka Bay. Hurm noted there was an upcoming meeting scheduled at the staff level and he would bring a report back to Council. REGULAR CITY COUNCIL MINUTES March 11, 1996 - PAGE 11 Mayor Bean reported he and Councilmember Benson had attended a joint meeting with the Excelsior City Council. relating to a discussion on the proposed change to Water Street and Highway 7. 13. ADJOURNMENT SUBJECT TO APPROVAL OF CLAIMS Benson moved, McCarty seconded to adjourn the City Council meeting at 11:00 p.m. subject to approval of claims. Motion passed 4/0. RESPECTFULL Y SPBMI'fTED, Lorri L. Kopischke, Recording Secretary TimeSaver Off Site Secretarial ATTEST: ROBERT B. BEAN, MAYOR . JAMES C. HURM, CITY ADMINISTRATOR . CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING TUESDAY, MARCH 12, 1996 COUNCIL CHAMBERS S7SS COUNTRY CLUB ROAD 6:30 P.M. 1. MINUTES CONVENE SPECIAL CITY COUNCIL MEETING fe':ll D.rl8~ i . .:;t.~;I Mayor Bean called the meeting to order at 6:32 p.rn. A. Roll Call Present: Mayor Bean; Councilmembers Benson. McCarty, and Shaw; City Administrator Hurm. Acting City Attorney Wahlgren and City Engineer Brown. . Absent: Councilmember Stover. Mayor Bean nored City Attorney Keane was being represented tonight by Shama Wahlgren. Larkin, Hoffman, Daly & Lindgren. Ltd. He also introduced Council.mernber Tad Shaw who was appointed to the City Council on March 11, 1996 to fill the vacancy left by Doug Malam. B. Review Agenda McCarty moved, Shaw seconded to approve the agenda for March 12, 1996 as presented. Motion passed 4/0. 2. PUBLIC HEARING 6:30 P.M. PUBLIC IMPROVEMENT HEARING FOR WATERMAIN AND STREET RECONSTRUCTION PROJECT - STRAWBERRY LANE . Consideration of a Resolution Approving Project #95-17 - Strawberry Lane Watermain and Street Reconstruction Project Brown reported this proposal is for extension of a watennain on Strawberry Lane from Smithtown Road to West 62nd Street. The City has been considering the 20 year water plan and has made the decision to try to link road reconstruction efforts and watermain extension together in the same project whenever possible to avoid residents experiencing construction more than once. Strawberry Lane has deteriorated beyond the point of repair and has been slated for reconstruction through the last few Capital Improvement Programs. The proposal includes extension of a 12 inch watermain down the entire length of Strawberry Lane with 6 inch watermain stubs to the intersecting streets of Peach Circle and Strawberry Court. A. There were two types of sections considered. The first section. a rural section,. would consist of 2 - 12 foot lanes and 6 foot shoulders. There is the possibility of use of MSA funds for this improvement When State funds are utilized the roadway is required to meet the State's design criteria. This section does meet the criteria but is extremely wide. "!J1is will greatly impact the area and cause difficulty with drainage. The second type of sectIon. urban section. includes a bituminous surface with installation of curbs and gutters. State ,-, ",..... - - --- ::::'-. "~ CITY OF SHOREWOOD - SPECIAL MEETING MINUTES l\tlarch 12~ 1996 - PAGE 2 Aid funds would only be available for this project if the improvements were extended all the way to Highway 7. . Brown outlined the two alternatives of the urban section. The first would include 2 -12 foot lanes and a 4 foot trail behind the curb. The right-of-way on Strawberry lane varies from 33 feet to 66 feet. This proposal would be difficult in areas where the. right-of-way decreases to 33 feet. Brown noted the existing roadway is 20 feet in width. Feedback received at the public infonnation meeting resulted in the discussion at a work session of the City Council of how the trail would impact homes in close proximity to the roadway. The City Council then considered various options. One option suggested at the public informational meeting was to increase the 12 foot lanes to 13 feet, reduce the curb and eliminate the trail. The widening of the street and reduction in curb would allow room for pedestrians or bicyclists to take refuge from passing vehicular traffic. Brown reported total costs for the 24 foot roadway and off-street trail which was presented at the public informational meeting is $473,846.00. The total cost of the alternative of the 26 foot roadway without a trail is $481,532.00. Brown reported from a technical standpoint the 24 foot roadway is the most logical alternative. Mayor Bean opened the public hearing at 6:46 p.m. Larry Kapustka, 26400 Shorewood Oaks Drive, asked how much of the right-of-way would be cleared when the roadway was installed. Brown indicated approximately 5 to 10 feet of grading area will be required. This is due to the concern that drainage from every front yard goes over the curb. He noted every effort will be made to work around trees and bushes so as not to disturb them. . Tim Leland, 5825 Strawberry Lane, stated he would prefer the wider street without the pedestrian trail. He stated one concern with the trail was that in the winter time the snow from the street would be plowed onto the trail. He questioned who would be responsible for the trail. He stated he was concerned with the starting date of construction being August I, 1996. He felt this was late in the year and was approaching the rainy season. He felt the two month projected construction time for this project was extensive. He stated he had been employed in the construction area for 23 years. He suggested the City hire a general contractor who was capable and responsible to complete the entire project himself. . He asked if a gee-textile fabric would be installed on any portion of the roadway. Brown reported soil boring was not included as part of the feasibility study. If the soil is determined to be bad, extra sand or the gee-textile fabric will be utilized. Mr. Leland stated he would prefer the geo-textile fabric. He stated he felt it was necessary as the ground was very wet in this area. Wayne Oelfke, 6170 Strawberry Lane, asked if the proposed street would come down the middle of the existing roadway. He asked if the trail would be located on. the east or west side of the roadway. Mr. Oelfke asked how much the gee-textile fabric would cost. Brown explained the trail would be located on the east side of the road. He stated the fabric would be approximately $11,000.00. Paul Fasching, 26450 W. 62nd Street, asked if the City was intending to raise the grade level. He noted the property on the west side was lower than the road level. Brown noted CITY OF SHOREWOOD - SPECIAL MEETING MINUTES ~Iarch 12, 1996 - PAGE 3 there is an area which pockets water. The proposal will try to lower the roadway elevation to ensure the water will drain over the curb. . Chuck Cochran, 5915 Strawberry Lane, stated he was happy to see there was more than one alternative being proposed. He asked if the center of the proposed road would be the same as the existing roadway. Brown noted they had tried to create an alignment of Strawberry Lane which would allow a narrower roadway and the trail without impact to the homeowners. This was not possible due to the two long stretches of 33 foot right-of-way and that the right-of-way is not evenly distributed on the roadway. Mr. Cochran stated he is against the trail. He would prefer the 26 foot wide road. If the trail is installed the trees would be lost He stated his home is so close to the right-of-way that he was denied the ability to install a bay window as it would encroach on the 50 foot setback. He asked if there was going to be a bike path on Smithtown Road. City Administrator Hurm stated this is included on the Trail Plan but will not be installed this year. Mr. Cochran stated if there was a bike trail intended for Smithtown Road he did not feel it was necessary to have a bike trail on Strawberry Lane. He stated he felt the trail would have a negative market impact to the residents on Strawberry Lane. Patty Helgeson, 6120 Strawberry Lane, stated she was trail neutral. She stated however, she was not comfortable with a 26 foot wide road. She did not believe a 26 foot wide road would accommodate pedestrians any better than a 24 foot road. She expressed concern that a 26 foot wide road would be installed and at a later date a trail would also be installed. She stated she was against that much asphalt and width. She stated she liked the rural flavor of the area and didn't care for the suburbanization. She stated she appreciated the road improvement itself. Delores Mullenbach, 5840 Strawberry Lane, stated she would prefer to not have the trail. She saw no reason for the trail. She moved to this area because she wanted to live in a rural area. She stated there is a trail near the railroad tracks and she did not see a reason to have a trail through every yard. She felt this was a waste of money, a great extravagance that the residents did not need right now. . Ann Ridding, 5885 Strawberry Lane, stated she was against the trail. She felt the wider street would be sufficient for people to bike and walk. Steve Bradley, 6175 Strawberry Lane, stated he would prefer the 24 foot wide road. He expressed his concern with the speed of traffic and noted he did not want Strawberry Lane to serve as the access from Smithtown Road to Highway 7. He stated he would appreciate whatever the Council could do. Hearing no further public comment, Mayor Bean closed the public hearing at 7: 14 p.m. Mayor Bean read a petition received from 24 residents on Strawberry Lane in opposition to the widening of Strawberry Lane to 26 feet. Two-thirds of the signatures were those of residents on Strawberry Lane. He also noted a letter received from Allen and Peggy Johnson, 5865 Strawberry Lane in opposition to the proposed trail. Mayor Bean explained the rationale for the trail was due to the safety standpoint of separating vehicular traffic from pedestrian and bike traffic. He asked if installation of a 26 CITY OF SHOREWOOD . SPECIAL MEETING MINUTES March 12, 1996 . PAGE 4 foot roadway at this time would mitigate the possibility of installation of a trail at a later date. Councilmember McCarty stated she felt it would not be possible to install a trail at a later date as there was not room. She stated she liked the idea of the trail for children who were walking to school but did not see how it would be possible from a right..of-way standpoint. Councilmember Benson stated he felt a 26 foot wide road with 8 inch high curbs would create a barrier. He stated if there was a trail, it needed to be an off-street trail. He noted he was not prepared to say he did not want trails in the City of Shorewood. The City Council had agreed to consider the trail on Smithtown Road in a different phase and he felt it may be appropriate to do the same in this situation. He stated he was not convinced that residents of the City did not want trails. He was willing to consider a 24 foot roadway with the potential of installation of a trail at a later date. Councilmember McCarty noted one concern with the 26 foot wide road was increased speed. She asked if there was anything which could be done as far as curving. Brown stated this was not possible due to the right..of-way. Brown also noted gentle curves tend to result in a higher accident rate. Councilmember McCarty asked if there was a difference in safety between a 24 foot and a 26 foot wide roadway. Brown stated it was difficult to say as there were so many variables involved. . Councilmember McCarty noted there was a lot of vehicles parked on Strawberry Lane and Smithtown Road during school events and asked how the two widths would affect parking. Brown noted there was not enough width to designate allowable parking. under either proposal. He indicated an 8 foot shoulder is required to allow people to park and get out of a vehicle without being hit. He stated Strawberry Lane will be signed "no parking". Mayor Bean questioned the timing and access issue. Brown stated originally the bids were to be let out in August of 1996. He stated the City was eager to let bids out as soon as possible. He stated the two month projected construction time was an estimate and could vary significantly. He noted the project will include interim completion dates to keep the contractor on schedule. He indicated there will also be construction occurring on Smithtown Road. That construction will be done in halves and one lane will remain open . in each direction at all times. He stated although Strawberry Lane will not be completed in halves, access will be maintained at all times. The City is anticipating periodic meetings with residents in the field. Mayor Bean asked if it was necessary to use surmountable curbs. Brown noted this was strictly an MSA issue. He noted the advantage to barrier curbs is that they prevent a car from going over the curb. Mr. Oelfke noted surmountable curbs would allow more room for vehicles to park on the street. Mayor Bean stated surmountable curbs also allow cars to pull up on the grass. Barrier curbs prevent this. Mr. Bradley asked if the MSA funding was an incentive to include the trail or to widen the road to 26 feet. Brown noted the trail and the MSA funding were two separate issues. MSA funds only applied to construction of roadway. Mayor Bean noted MSA funds were not available for this project. . CITY OF SHOREWOOD .. SPECIAL MEETING MINUTES March 12, 1996 - PAGE 5 Benson moved, Shaw seconded to adopt RESOLUTION NO. 96-23. "A Resolution Approving Project #95-17, Strawberry Lane Watermain and Street Reconstruction project with a 24 foot wide street without a trail, with an option for a future trail and no change in the Trail Plan, and Ordering Plans and Specifications. Benson asked the difference in banier curbs and surmountable curbs from an engineering standpoint. Brown noted the cost and drainage were the same, the only difference was the safety issue. He indicated many communities use surmountable curves so they do not have to install depressed curbs in driveway areas. Councilmember McCarty stated she did. not feel that a trail would fit in this area. She felt the 26 foot road would provide a lot mote room. Councilmember Benson stated he preferred to keep residents off the street. He felt if a trail was not created people could walk and ride their bikes on the grass. He felt the addition of one foot of roadway would result in a false sense of security. He stated he was not giving up on the trail but felt it should be further discussed and should not hold this project up. Councilmember McCarty stated she felt this was different than Smithtown Road. She didn't want the residents to have to wonder for the next five years when or if they would be getting a trail. Councilmember Benson noted the issue would have to be addressed but again stated he did not feel it should hold up the street reconstruction project. A 26 foot wide street would totally eliminate the possibility of a trail in the future. Councilmember McCarty reiterated the point that she did not feel there would ever be a trail in this area. She did not like putting the residents in limbo and did not feel this was the same thing as Smithtown Road. Voting on the motion: Motion passed 4/0. B. Consideration of a Resolution Authorizing OSM to prepare Plans and Specifications for Project #95-17. Strawberry Lane Improvements Benson moved, McCarty seconded to adopt RESOLUTION NQ.96-24. "A Resolution Authorizing Execution of an Agreement for Professional Engineering Services with OSM for Project #95-17, Strawberry Lane Improvements for Watermain Installation and Street Reconstruction. Motion passed 4/0. Mayor Bean recessed the meeting at 7:50 p.rn. and reconvened at 8:00 p.rn. . 3. PUBLIC HEARING 8:00 P.M. PUBLIC IMPROVEMENT HEARING FOR WATERMAIN AND STREET RECONSTRUCTION PROJECT - EUREKA ROAD A. Consideration of a Resolution Approving Project #95-14 - Eureka Road Watem1ain and Street Reconstruction Project Brown reported this proposal was for extension of an 8 inch watermain on Eureka Road from Smithtown Road to Birch Bluff Road. Watermain stubs will be installed at all intersecting streets. Currently Eureka ROad is a rural bituminous surface without curbs or gutters, 20 to 22 feet wide which is showing signs of distress. The City has made the decision to perform watermain extension and necessary road reconstruction at the same CITY OF SHOREWOOD - SPECIAL MEETING MINUTES March 12, 1996 - PAGE 6 time so residents will only have to go through construction one time. Several alternatives were considered in the feasibility study. The fll'St alternative is to do nothing to the roadway. Staff does not feel this alternative is feasible. The second alternative would be to install the 8 inch watermain and reconstruct the roadway to a 24 foot bituminous surface with 6 foot wide shoulders. Due to the mature trees along the roadway this option is not considered feasible. The third alternative would be to install the proposed watermain and reconstruct the roadway as a 26 foot wide driving surface with curbs and gutters. This is the alternative which was presented at the public infonnational meeting. The residents at that meeting did not approve of this alternative as they did not want to alter the character of the neighborhood. The fourth alternative would be to install the proposed watermain and restore the area including a seal coating of the entire roadway in the fall of 1996. The total cost of alternative 3 is $799,442.15. The total cost of alternative 4 is $289,144.05 with the major cost being attributed to the watermain construction. Brown stated staff is recommending alternative 4. Mayor Bean indicated Duncan Storlie had been requested to represent the homeowners on Eureka Road so he would be allowed more time to speak during the public hearing. Brown explained the proposal which the residents supported had two possibilities. One . possibility would be to open a trench in the roadway which would result in one lane remaining open. The other possibility would be to bore a portion of the main. This would result in little disturbance to the area. With the technology that is becoming available it is difficult to determine which method would be more cost effective. Brown noted there will also be construction occurring on Smithtown Road. One lane in each direction on Smithtown Road will remain open at all times during the construction process. The City's intention is to conduct weekly on site residential meetings to allow residents to come and voice their concerns during construction. The contractor will be expected to maintain driveway access at all times. If necessary, temporary mailboxes will be provided so as mail service will not be interrupted. Mayor Bean opened the public hearing at 8: 17 p.m. Duncan Storlie, 5375 Eureka Road, stated he had lived in Shorewood for 23 years. He was here tonight to represent the homeowners on Eureka Drive. He had performed a survey which illustrated that most people were not in favor of water extended on their . street. He stated he had attended many meetings in the past and the. residents were. against the installation of municipal water. He felt that the water was being pushed through. He stated he thought a lot of people felt the costs of the water system were being misrepresented by the City. He noted there were many other costs associated with water extension including hook-up charges, plumbing fees and a sac charge. This did not include the cost of the water itself. He felt the water system. was unnecessary, unwanted and ridiculous. He questioned how the water could go forward on its own inertia without the support of the residents. He indicated another cost is the waste. of a. good well and also results in a duplication of service. Mark Harland, 5300 Eureka Road, stated he had owned his home since 1985. He referred to a notice which stated the City Council must serve in an impartial fashion. He stated this did not mean the Council would advocate water or construction. The Council was here to work for the people. He cited the City newsletter which listed the reasons City water was in the best interest of the residents. It cited reasons such as water pressure for fire protection, elevated water storage in case of power failure, watermain installation before street reconstruction, interconnection of the systems, provide sprinkler systems for senior housing, make water available to developments. and replace aging wells. Mr. Harland CITY OF SHOREWOOD . SPECIAL MEETING MINUTES March 12, 1996 . PAGE 7 argued all these points and stated he would be the Council's worst nightmare if they "slammed" the water through. He felt the City was trying to tax him out of his house. He stated he did not want City water and there was no reason for City water. He felt the only one that was benefiting was the developers. Bill Bukovec, 5335 Eureka Road, asked if $5,000 for water installation was still an accurate figure. Brown stated it was and noted that the City had chosen not to assess the homeowners for street construction. Mr. Bukovec stated that to his understanding the Boulder Bridge water project system did not support itself. He felt the City-wide project would help spread the cost of an ill- conceived water project such as Boulder Bridge. He stated it appeared that the Boulder Bridge system was a mistake and this was an attempt to cover that up. He stated fire protection was not an issue as all residents not on municipal water paid an extra insurance premium. He asked if City water was indeed installed, the City would be responsible if his house burned down. . Duane Laurlla, 5595 Eureka Road, stated he had been at the Comprehensive Plan meetings last winter at the Minnewashta School and had been one of the two persons to speak against municipal water. He cited a Shorewood newsletter from 1991 which stated the City had performed a City-wide survey which indicated that 70% of the residents had their own well and 30% had City water. 91% of the persons polled stated they were satisfied with the water they had and 9% were dissatisfied. The detexmination was that it was not viable to provide City water. He questioned what had changed in four years. He stated he felt the water needed to be installed for the Smithtown Road development. He did not feel the residents should have to subsidize the developer. He stated $5,000.00 was a lot of money to him. He noted 3-4 persons in his neighborhood had replaced their well within the last two years. He noted.these wells were useless if city water was installed. They would have to be capped if they were not in use. He stated he did not know of anyone in the City of Shorewood who had a problem with contaminated water. He asked if a water treatment plant was planned for City water in the near future. He felt that residents had the misconception that they would not need water softeners for the City water. . He read a statement from the City newsletter that stated one goal of the City of Shorewood was to make the people want to live here. He felt the City Council was misrepresenting the people who live in Shorewood and felt they were doing too much for the developers. He stated no one in the City listens and this was the biggest problem. Renee Foster, 5595 Eureka Road, stated she had been to all the planning meetings and the Minnewashta meetings. She stated she wanted to go on record as being opposed to the water since the planning stage. She stated she did not think a lot of people knew what was going on. She did not think the City even knew what was going OD. She stated she did not want water and did not need water. She felt City water would lead to a number of other things including water treatment plants and road improvements. She felt the only reason for the water extension was developers. She understood the developers paid more but noted most of the residents did not even want the City to be developed. . She felt Shorewood was being turned into a "mini Edina". She noted these were the exact reasons she left the cities. She stated if the residents had voted the water in, she coUld be happy. But they had not. There was no referendum, no survey. She felt that even at the public informational meeting the City kept saying, "You will get water." She felt the City Council was supposed to represent the citizens wishes. Jerry O'Neill, 25540 Nelsine Drive, stated. he was opposed to the City water and road improvements. He stated the last time he had spoken with Mayor Bean he was informed that the installation of City water would increase his property valuation by 55,000.00. He . , . CITY OF SHOREWOOD . SPECIAL MEETING MINUTES March 12, 1996 . PAGE 8 stated he had spoken with three appraisers and two real estate agents and they had informed him City water would not increase the value of his home. Also, for the next seven to eight months he was stuck with a pending assessment on his home, from which he would gain no value. This would decrease the value of his home if he tried to sell. Councilmember McCarty stated this was not totally correct as there would be no assessments to his property until he was actually included on the assessment roll. Mr. O'Neill stated that in reality the pending assessment was still there. He questioned who had informed Mayor Bean that the market value would raise. Mayor Bean stated he believed that statement was based on the County Assessor's input. Councilmember McCarty stated the information would be made available to the public. Greg Larson, 25535 Orchard Circle, cited a letter from Jim and Judy Marshall, 2320 Eureka Road and noted there were a number of residents on Eureka Road who could not afford this financial burden. These people have lived on the land a number of years and are ready to retire. Due to their fIxed income and the cost of assessments, they may not be able to retain their land. He stated he believed the water issue should be tabled. Mr. Larson presented a petition which was signed by 70 to 80 residents opposing the upgrade of the . road and the watermain extension. He stated 90% of the people do not even know if they want water or not. He believed the City had failed on their obligation to inform the residents. Larry Opfer, 25900 Wild Rose Lane, stated he agreed with the residents. He did not know why the City Council wanted to install City water. He stated the less government did for him, the happier he was. He stated he was still being assessed for installation of sewer. Councilmember Benson noted the sewer had been installed in 1971. Mr. Opfer asked what the specials on his property taxes were if they were not sewer. He stated he would now be assessed for another twenty years and he would never be able to get ahead. He stated he had a rock well that was 208 feet deep. He stated he did not want the streets upgraded because he felt it would only increase the speed of the traffic on the road. Kate Lynch Bix, stated she was speaking for herself and her husband. She stated she lived . on Orchard Circle and her only access was Eureka Road. She stated she had gone out and talked to the neighbors about this project and it was compelling to her that not one person was in favor of this project, especially the older residents. She stated the residents are sad, discouraged and feel alienated because no one listens to them. When she bought her house in 1992, she was looking for a well. She stated she is allergic to and has never drank City water. When she bought her house she was told there were no plans for City water. She felt if the 20 year City water plan was in place it would impact residents who wanted to sell their homes. She questioned the penalty for not hooking up within 18 months. She requested a vote by roll call on this item so she would know who. to campaign for or against in the upcoming November election. She stated she like the rural character of Shore wood including the potholes, trees, water, marshes. She asked to go on record stating the Bix family is opposed to major changes in the City of Shorewood. Mary Dorfman, 25845 Birch Bluff Road, stated three years ago she called City offices and asked when City water would be installed. She was told it would be 20 years. She asked what had happened to change this timeline if it was not development based. She stated she did not believe that the citizens would be safer if City water were installed because not one . . CITY OF SHOREWOOD - SPECIAL MEETING l\1INUTES March 12, 1996 - PAGE 9 house had burned to the ground in the City of Shorewood. She questioned what connection between the other funding source and the completion of City-wide water made it so appealing to the Council that they would go against a whole City that does not want water. Mark Harland, 5300 Eureka Road, asked who had put together the reasons.the .City of Shorewood needs City water in the newsletter. He stated he felt it was impossible to address the water issues and avoid the connection with the developments. He noted if the option of watermain and seal coating were chosen and the developments were approved, the trucks for that development would come down Eureka Road. He questioned who would be responsible for the damage the trucks caused to the road. He suggested the "do nothing" approach and stated he felt the road would last longer. Mr. Opfer stated all the residents were in agreement and all were against the City Council. He stated he did not need and did not want the City's help. He asked if there had ever been a meeting when all the people were in support of water. Mr. Storlie asked if the assessment amount or the water rates could change. Judy Englund, 25555 Orchard Circle, stated she would like the opportunity to negotiate the length of time allowed to hook-up to the system. Her well is only three years old and she had no intention to have City water until her well went bad. Steve Croissant, 26025 Birch Bluff Road, stated he was against City water. He stated this year his property taxes went up 12% which resulted in a $500.00 higher increase than his raise at work last year. He felt the development would result in more children and would require another school being built. He felt it was going to get to the point that it was difficult to put food on the table. He stated his house was built in 1992 and he did not need City water. Ms. Lynch Bix stated the residents felt betrayed and discouraged because no matter what they do the City Council has not listened. She stated she felt the City was providing a duplication in services. She stated she had a well with a brand new pump which was 330 feet deep. Robin Thompson, 25960 Birch Bluff Road, stated she felt there were not many seniors living in the area because they were all being taxed out of their homes. This was the result of things like City water and the City Council not listening to the residents. Mr. Larson stated he felt a big problem was cynicism toward government. He cited a recent poll which stated people don't trust each other or government and feel powerless. Mr. O'Neill stated no one listens to what the people say. Mr. Harland noted the City will be providing chlorinated water and this may have something to do with cancer. Hearing no further public comment, Mayor Bean closed the public hearing at 9:25 p.rn. Mayor Bean explained that the process of the City water plan development had been extensive and thorough. He stated this is a 20 year water plan but this is the beginning of the 20 years. He noted there were several water systems in the City cwrendy but with the exception of the Southeast system there are no elevated storage systems to regulate press~ and control if the electricity failed. He noted a house had recently burned to the !!round m ~ . . J _ CITY OF SHOREWOOD - SPECIAL MEETING MINUTES March 12, 1996 - PAGE 10 the City of Deephaven. This area was not on municipal water and was served by the same Fire Department as the City of Shore wood. He stated fire pressure does make a difference. Mayor Bean noted as much as we all like to keep things from changing, there will be development in Shorewood. Based on the most recent estimates, approximately 200 more homes will be built. The majority of these homes will be west of County Road 19. All of these homes will feed the Minnewashta Elementary School. Estimates show there will be approximately 100 additional children in the next 5 to 10 years. Currently the school dQes not have elevated storage or municipal water. He stated he hoped there was never a fire at the school. Mayor Bean stated one objective of this City Council has been to provide affordable senior housing in the City of Shorewood. This has resulted in five Cities coming together and funding a Senior Center. He noted there is a provision in the water ordinance that was passed to waive the assessment as long as the senior citizen owns the home. The City Council has no intention of driving the senior citizens out of Shorewood. The achievement of the objective of affordable senior housing will result in higher density units. The Council is striving to achieve these goals and mandates and still preserve the character of Shorewood. . ' . Mayor Bean stated the water project is not being done for the developers. The developments were taken into consideration in the planning procedure as to avoid duplication of services. This project is not being done to subsidize development. Mayor Bean stated the cash flow derived from the water system does fund the water systems in place at the present time. The objective of the 20 year water plan is to make the water system as efficient as possible and create an interdependency in the water system which does not exist currently. The fIrSt priority of the project is to provide elevated storage for the west end and address the school deficiency. The second priority is to provide the interconnection of the systems. The City of Victoria is also in need of expansion of their water system. This planning makes good sense as it will contain government spending and is looking at the issue representatively across the whole City. Mayor Bean stated the assessments have been determined after many hours of discussion as to the best way to lay the plan out. The assessments are not cast in stone and the ordinance provides for increase in response to inflation based on the consumer price index. . The mandatory hook -up will still be evaluated before the first person is required to hook -. . up. The assessments were determined by considering what value was added to the property by having municipal water available, the cost to install the water system and to a degree what was equitable. The assessments will not cover the costs of the whole water system. As stated previously, the cash flow does support the system as it exists now but maintenance costs will require a policy decision to support another source of revenue possibly a unit fee or a base fee. The only other option would be to fund the water through the general fund. Mayor Bean stated there was no referendum on this issue. This item is to be decided by the City Council as representatives of the City of Shorewood. He noted all the Councilmembers are residents of Shorewood and have nothing to gain by the water project. This decision has been made earnestly and with much conscious thought. Mayor Bean stated the City is also trying to address street construction as the water project is addressed. They received input at neighborhood meetings that residents do not want curbs and gutters. The Council understands the residents desire to maintain the look and rural feel of the neighborhood but maintains if the street is simply put back the way it is CITY OF SHOREWOOD - SPECIAL MEETh~G :MINUTES March 12, 1996 - PAGE 11 today, it will fail. The Council has looked at which streets are in need of repair and tried to schedule the water at the same time so as to avoid duplication of services and government waste. . Mayor Bean recessed the meeting at 10:00 p.m. and reconvened at 10:01 p.m. Mayor Bean noted the age of neighborhood and resulting age of wells had also been considered in determining the water plan. It is projected that Shorewood will be fully developed within the next 10 years and this was another reason it was detennined the water system needed to be done soon. Many residents have indicated they are not interested in spending $5,000.00 but that they understand the need to implement the system within the next 20 years. Mayor Bean stressed that the Comprehensive Plan and water plan implementation had been widely publicized in the local newspaper, the newsletter, cable television and neighborhood meetings. The water plan has not been done arbitrarily but has been a process with much effort from the City Council, City staff, the Planning Commission and a citizen task force. Mayor Bean noted wells will not have to be capped. Minnesota State statute requires that municipal and well water cannot be co-mingled. At such time as a well fails, it will be required to be capped. He noted water has been provided by the Boulder Bridge system for 15 to 20 years and has never been contaminated. The City water provided will be chlorinated or fluoridated. Councilmember Benson stated he had lived in Shorewood all his life and appreciated the residents who have stayed to listen to the Council's response to the issues raised tonight. He stated he has talked with many residents in regard to the water issue and he felt people are generally receptive to the water project He stated there had been a great deal of thought which went into this project. He stated he was offended that people say this project is in response to developers. He stated he would not prostitute himself to another and the decision he made tonight would be his decision based on how he felt. He stated this has been a difficult decision and is one that has been made not. without thought but with much care and concern. . Councilmember McCarty stated she echoed the thoughts expressed by Councilmember Benson and Mayor Bean. She stated the Council had done everything possible to inform the residents. This decision was not being made arbitrarily or copiously. Council has worked hard to make the best decision for the City of Shorewood. She stated she felt comfortable and would vote yes knowing it is the best decision for the City of Shorewood and for the future of Shorewood in the 21st century. Councilmember Shaw stated he felt this decision was long worked over. The need for City water has been a long time coming and its time has come. He stated his phone numbers were 474-3636 and 474-3939 and he could be reached on the internet at TadSter@aol.com. He stated he would be happy to speak with any of the residents in regard to this issue. Benson moved, McCarty seconded to adopt ltESOLUTION NO. 96-25. "A Resolution Approving Project #95-14 -Eureka Road Watermain and Street Reconstruction Project to include no improvements except restoration and sealcoating of the entire roadway in the fall of 1996, and Ordered Preparation of Plans and Specifications. Motion passed 4/0. CITY OF SHOREWOOD - SPECIAL lVIEETING MINUTES March 12, 1996 - PAGE 12 B . Consideration of a Resolution Authorizing OSM to Prepare Plans and Specifications for Project #95-14, Eureka Road Improvements. Benson moved, Shaw seconded to adopt RESOLUTION NO. 96-26, "A Resolution Authorizing Execution of an Agreement for Professional Engineer Services with OSM for Project #95-14, Eureka Road Improvements. Motion passed 4/0. 5. ADJOURNMENT Benson moved, McCarty seconded to adjourn the Special meeting at 10:40 p.m. Motion passed 4/0. RESPECTFULL Y SUBMITTED, Lorri L. Kopishcke Recording Secretary TimeSaver Off Site Secretarial ATTEST: . ROBERT B. BEAN, MAYOR JAMES C. HURM, CITY ADMINISTRATOR . ;~ . . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, MARCH 25, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB. ROAD 7:30 P.M. 1. MINl]TES CONVENE CITY COUNCIL MEETING DRAFT Mayor Protem Stover called the meeting to order at 7:35 p.m. A. Roll Call Present: Mayor Protem Stover; Councilmembers Benson, McCarty, and Shaw; City Engineer Brown, City Administrator Hurm, City Attorney Keane, and Planning Director Nielsen. Mayor Bean. Absent: B. Review Agenda McCarty moved, Shaw seconded to approve the agenda for March 25, 1996 as amended by deleting Item 1 C. Council Commitments and Items 2 A. through 2E. Approval of Minutes and adding Item 7 A. Set Date for Public Hearing for Watermain Extension from Boulder Bridge System to Victoria City Limits for April 22, 1996 at 8:00 p.m. Motion passed 4/0. 3. CONSENT AGENDA Mayor Protem Stover read the Consent Agenda for March 25, 1996. Benson moved, McCarty seconded to approve the Motions on the Consent Agenda and to adopt the Resolutions therein: A. RESOLUTION NO. 96-27. "A Resolution Approving a Conditional Use Permit and a Driveway Setback Variance for Camp Coffee." B. Motion to Approve Permanent Appointment - Larry Brown, Director of Public Works. C. RESOLUTION NO. 96-28. "A Resolution Approving a Biennial Gambling License - American Legion Post." D. Motion Authorizing Purchase of a Caterpillar Road Grader Model 140H from Chisago County in the amount of $135,288.02 with trade in of current machine. E. Motion Approving Extension of a Contract with Research Quick for Work with the Snowmobile Task Force. Motion passed 4/0. I · ,.."..' :tC' ~.. REGULAR CITY COUNCIL MINUTES March 25, 1996 . PAGE 2 4. PRESENTATION ON UPCOMING REFERENDUM Tom Berge, Director of Business. Services, thanked the Council for their time. He stated he would like to present some information regarding the upcoming April 23, 1996 referendum for facility improvements to the high school and the middle schools. He stated the School Board is faced with a shortage of space, buildings which need to be updated and needs for improvement of the technology available for student use. Mr. Berge explained that when Dr. Jett arrived in Minnetonka in July of 1995, his fIrst task was to consider what had been presented to the voters one year prior and had not been approved. He then considered all the data that had been acquired and held ten meetings with a total of over 300 people in attendance. This research and conversation has produced the proposal for the upcoming referendum. Mr. Berge reported the high school currently has an enrollment of 2000 students which is expected to increase to 2700 students by the year 2003. The middle school is projected to increase by 300 students in that same period. The referendum will allow for the high school to be expanded to a capacity of 2500 students and the middle school expanded. to accommodate 200 additional students. It will include updates to the existing facilities including replacement of windows with more energy efficient windows, upgrades to the heating and mechanical systems and rewiring of the buildings. The referendum will also . include an annual levy of $250,000.00 per year for ten years to purchase technology for the classrooms. This referendwn represents a 6.5 million dollar reduction compared to the referendum which was proposed in February 1995. Bruce Taber, School Board Chair, stated that due to the increase in enrollment, the School Board has been forced to expand the facilities. He stated there are no funds provided by the State for this purpose so Unfortunately the burden is placed on. the taxpayer... He explained he was here this evening as a volunteer in the district to ask residents and City Council for support of this referendum. He noted the district had gone through an immense amount of research to develop this proposal. It is extremely cost effective and deserves the support of the community. Councilmember McCarty expressed that kids are our future and if we do not support them, it is questionable where the City will be ten to twenty years from now. Councilmember Shaw noted these were good schools and did deserve the support of the.. . community . Mayor Protem Stover thanked Mr. Berge and Mr. Taber for their time. 5. MATTERS FROM THE FLOOR Jerry O'Neill, 25540 Nelsine Drive, stated he did not believe the watermain installation would increase his property value by $5,000.00. He noted there is.a State law which requires that the City must provide evidence of the increase in value. He stated he had visited City Hall and believes the City has no valid documentation of the stated increase in value. City Attorney Keane explained prior to the undertaking of discussion of this project,. he recommended and the City engaged an appraiser to seek professional judgement as to the demonstration of requisite benefIt to sustain the levy assessment. The professional opinion of the appraiser after examination of the area to be assessed was that the property would benefIt in excess of the amount of the levy. Keane noted the City does have the summary opinion of benefIt of the appraiser. The City will consider objections or appeals on a case . . REGULAR CITY COUNCIL MINUTES March 25, 1996 - PAGE 3 by case basis. Keane explained a property owner who does not believe their property will benefit in excess of the amount of the levy must fIle an objection with the City prior to or at the time of the assessment hearing. By filing a written objection with the City prior to or at the time of the assessment hearing, the property owner reserves the right to have a hearing at District Court within the 30 days before the closing of the assessment hearing. Mr. O'Neill asked if the documentation he had looked at last week was the only information available. City Administrator Hurm noted Mr. O'Neill had read the written opinion of the appraiser. Keane noted there is further explanation available at the appraiser's office. There was direction to staff to check with the appraiser and obtain a copy of that information. . Mr. O'Neill was advised to contact the City in one week to check if the information was available. 6. PLANNING - Report by Representative Commissioner Turgeon reviewed the actions taken and recommendations made by the Commission at its March 19, 1996 meeting (detailed in the minutes of that meeting). A. Consideration of a Petition Requesting an Environmental Assessment Worksheet for Watten Ponds Planning Director Nielsen explained a petition has been received from residents requiring an Environmental Review of the Watten Ponds project. He explained the petition had been submitted to the Environmental Quality Board (EQB) who had determined the City of Shorewood to be the Responsible Governmental Unit (RGU). The RGU is required to determine if there is adequate information in the petition to warrant a Environmental Assessment Worksheet (EAW). Nielsen explained the EQB provides specific rules .and guidelines for the evaluation process. He explained there are rules that establish an EA. W be mandatory in some projects and there are also rules which establish exemptions to an EA W. Nielsen explained it appears that this project would be exempt from an EA Wunder the rules governing small residential projects. Keane verified that the Watten Pond project would be exempt of an EAW. Keane explained the EQB rules have specific categories for determining what Environmental Review is appropriate for a project. One category sets mandatory review with a predetermined threshold. If that threshold is met or exceeded by nature of the project an EA W is automatically required. The second category for initiation of an EA W is by petition or discretionary review. There are also exemptions to the rules which determine a minimum threshold which must be exceeded to require an EAW. Keane noted theW atten Pond project is exempt as it does not exceed 20 units and there is no discretion for the City to exert as the RGU. Keane explained this exemption is included under Minnesota Rules 4410-4600, subpart 12A. Hurm asked if the Planning Commission would be reviewing the same issues addressed in the petition and possibly be more strict than the EA W. Nielsen noted the Planning Commission would be addressing the loss of vegetation and the affect to the wetland areas. He noted one area which may not be addressed is the wildlife. He stated there was a report of a sighting of an unusual breed of frog in the area. The City could contact the DNR about this situation and obtain their advice even without the petition. Nielsen noted that the area is zoned for residential and any development in that area will disrupt the wildlife for a period of time. REGULAR CITY COUNCIL MINUTES March 25, 1996 - PAGE 4 Keane explained the EA W process is an exercise in an effort to disclose potential for significant environmental impact. According to the rules provided, this project does not meet the threshold for that impact. He noted that his experience has been that application of the City's procedures of staff, Planning Commission and City Council really provide a greater level of scrutiny than completing an EA W. The City's site plan procedures, design requirements and ordinances provide a greater amount of environmental protection than the EA W. He stated that the conclusion that this project is exempt from the EA W will not exclude the City's opportunity and effort to protect the environment. Benson moved, Shaw seconded to conclude that the Watten Pond project is exempt to the requirement of an Environmental Assessment Worksheet pursuant to Minnesota ,Rule 4410-4600, Subpart 12A. Motion passed 4/0. 7.. CONSIDERATION OF AN AGREEMENT AUTHORIZING SBA COMMUNICATIONS TO TEST ON SOUTHEAST TOWER Nielsen reported SBA, Inc. has requested pennission to conduct equipment testing on the water tower site to determine if the site is worth pursuing as a potential location for their . telecommunication equipment. He noted the company will drive onto the site with a boom truck and raise their antennae and their vehicle will drive around the site performing the tests. The City Attorney has considered the insurance issues and reviewed the entry agreement which requires SBA, Inc. to provide and insurance and reimburse the City for damages or costs incurred. The testing will occur on and off for a period of six months. If the location is detennined to be suitable, SBA, Inc. would be required to request a conditional use pennit and a lease agreement to use the site. Nielsen noted this use of the water tower is an issue which the Planning Commission is examining. Councilmember Shaw confmned that approval of this testing does not presuppose approval of a lease. Keane confIrmed it did not and recommended that issue be included in the motion. McCarty moved, Benson seconded to approve the entry and testing agreement with SBA, Inc. for the Shorewood Water Tower site with the provision that approval does not include approval of a lease agreement. Motion passed 4/0. Keane noted there is also an understanding that SBA, Inc. will provide the requested procedures of the testing and results of the testing to the City of Shorewood. . 7A. SET PUBLIC HEARING FOR CONSIDERATION OF INSTALLATION OF WATERMAIN ON SMITHTOWN ROAD FROM THE BOULDER BRIDGE SYSTEM TO THE CITY LIMITS OJ[ VICTORIA. Hurm noted there is a public informational meeting scheduled regarding this issue on April 1, 1996 from 6:30 p.m. to 7:30 p.rn. City Engineer Brown noted there were a number of residents on Boulder Court who had expressed interest in having the watermain extended into their area. He noted this may be considered if all residents in the area are interested. . . REGULAR CITY COUNCIL MINUTES March 25, 1996 . PAGE 5 Benson moved, Shaw seconded to set the Public Hearing for consideration of installation of the watermain on Smithtown Road from the Boulder Bridge System to the City of Victoria border for April 22, 1996 at 8:00 p.m. Motion passed 4/0. 8. ADMINISTRATOR AND STAFF REPORTS Hurm stated staff has been meeting with representatives of the City of Victoria to discuss the possibility of sharing water with the north end of their community. The parties involved feel that at this point it would be appropriate to hold a joint meeting of the Shorewood City Council and the Victoria City Council. Hurm reported this meeting is scheduled for March 28, 1996 from 5:00 p.m. to 6:00 p.m. at the Victoria City Hall. Hurm stated it is also necessary to schedule a joint meeting of the Shorewood City Council and Planning Commission to discuss the goals and objectives included in the Comprehensive Plan. At that meeting Planning Director Nielsen will also discuss the requirements of affordable senior housing. There was Council consensus to schedule this meeting for April 9, 1996 at 7:00 p.m. 9. MAYOR AND CITY COUNCIL REPORTS - None 10. ADJOURNMENT SUBJECT TO APPROVAL OF CLAIMS Shaw moved, Benson seconded to adjourn the City Council meeting at 8:32 p.m. subject to approval of claims. Motion passed 4/0. RESPECTFULLY SUJJMITTED, Lorri L. Kopischke, Recording Secretary TimeSaver Off Site Secretarial ATTEST: ROBERT B. BEAN, MAYOR JAMES C. HURM, CITY ADMINISTRATOR . . MINUTES SHOREWOOD CITY COUNCIL WORK SESSION JOINT MEETING WITH VICTORIA CITY COUNCILMEMBERS Victoria Council Chambers, 7951 Rose Street, Victoria, MN Thursday, March 28, 1996 5:00 p.m. DRAFT 1. ROu.. CALL Present: Shorewood City Councilmembers Bruce Benson, Jennifer McCarty, Tad Shaw; and Victoria City Councilmembers. Also present were J. Hurm, Shorewood City Administrator; L. Brown, Shorewood City Engineer; and members of the Victoria City Staff. OPENING REMARKS 2. The meeting was convened !it 5: 10 p.m. with remarks by Victoria Mayor Mary Meuwissen. She asked the two City staffs to make a presentation to the City Councils. 3. PRESENT AlION ~y CITY ENGINEERS Shorewood City Engineer Larry Brown reviewed a chart (Exhibit A, attached and made a part of these minutes) which was the result of staff meetings indicating an estimate of net public savings by the City of Victoria hooking up to the Shorewood municipal water system and the water tower which is being constructed at the Minnewashta School property in 1996. That amount is estimated to be $465,000.00. It is suggested that the two cities share that anticipated public savings equally resulting in a payment from the City of Victoria to the City of Shorewood of $232,500.00. . Scott Young, Victoria City Engineer, distributed a three page memorandum which he had prepared for the Victoria City Council. He explained the differences in positions between the two city staffs and how the compromise was reached. L. Brown indicated that over the previous six months of discussions between the staffs of the two cities, Victoria's needs have changed. Initially we discussed Shorewood providing water for the development at the north end of the City of Victoria. At this point the need seems to be to provide fire flow and backup with nlinimal actual water sales, particularly after the main Victoria system is interconnected with their north system in several years. This interconnection would result in the City of Victoria building one less water tower. Brown indicated that further engineering studies are necessary to make sure that the City of Shorewood has the capacity to provide water to the entire City of Victoria on an emergency basis should their main well become inoperable until a second well is drilled in 5 to 10 years. At a minimum, if Shorewood would have to supply the entire City of Victoria for a 30 to 60 day period of time, Victoria would likely need to require no outside use of municipal water during that period of time. Once engineering studies on capacity are completed, he will report to both City Councils. _...~".. ~,~- "'-Ji Joint City Council Meeting. Shorewood and Victoria City Councils Thursday, March 28, 1996 Page 2 4. COUNCu.. DISCUSSION AND CONSENSUS FOR STAFF Members of the Victoria City Council had several questions for staff. There was an indication of a preference for payment of the amount of $232.500.00 over a five year period. Shorewood representatives indicated there ~ould not be a problem with that. The consensus was that we are going in the right direction; that it makes great sense to save public dollars for both entities. A draft agreement was distributed and briefly reviewed by L. Brown. Both City Councils were asked to review the document at their convenience to identify questions and issues to be addressed in greater detail. 5. PUBLIC COMMENTS There were no public comments. . 6. ADJOURNMENT There being no further disc~ssion. the meeting was adjourned at 6:00 p.m. RESPECTFULLY SUBMITTED, James C. Hurm. Shorewood City Administrator ATTEST: ROBERT B. BEAN, MAYOR . JAMES C. HURM, CITY ADMINISTRATOR . . EXHIBIT "A" PUBLIC NET SAVINGS FOR COMBINED SYSTEMS CITY OF SHOREWOOD AND THE CITY OF VICTORIA CITY OF VICTORIA ITEM M'lIMm $ 850,000.00 Water Tower ? land Acquisition ? Public Relations SUBTOTAL $ 850,000.00 +1 CITY OF SHOREWOOD TOTAL $ $ 850,000.00 NEW COST $ 75,000.00 Metering Station $ 75,000.00 SCADA System Oversize Smithlown Watermain $ 10,000.00 $ 225,000.00 Relay Smilhtown Walermain SUBTOTAL $ 375,000.00 $ 10,000.00 $ 385,000.00 SAVINGS $ 475,000.00 $ (10,000.00) $ 465,000.00 .. TOTAL PUBLIC · NEW COSTS NET SAVINGS ACCELERATED $ 200,000.00 Interconnect Victoria No & So System ~OST~ Boulder Bridge Connection to Victoria $ 88,000.00 $ 288,000.00 DEFERRED COSTS $ 325,000.00 Well No.3 for 5 to 10 yrs $ $ 325,000.00 . SHARING TOTAL PUBLIC NET SAVINGS WOULD RESULT IN A VICTORIA PAYMENT TO SHOREWOOD OF $ 232,500 ( $ 465,00012) Page 1 ,!O;~ LAKE6~~S~~~trI~~ADINC. HAMEL MN 55340 612-478-9421 1996 SIGN-UP FORM FOR THE TREATMENT OF LAKE WEEDS LAKE: Christmas COUNTY: Hennepin City Of Shorewood Al Rolek or Jim Hurm 5755 Country Club Rd. Shorewood MN 55331 Treatment Address (if different than mailing address) PLEASE READ CAREFULLY: 1. INSPECTIONS WILL BE MADE FOR THE CONTROL OF: Eurasian Watermilfo!l. 2. THE INSPECTION AREA INCLUDES: Christmas Lake. .3. INSPECTIONS PROGRAM: Lake Restoration, Inc. trained and licensed per sonne I wi 11 conduct inspect ions cons i sting of 'a minimum of ten grapple samples per acre with a more concentreated effort in public areas. Weed samples are documented and if eurasian watermilfoil is found the shore area is marked and the location mapped. A report with the findings will be issued upon completion of the prograDe 4. SPECIAL CONCERNS OR PROBLEM AREAS: PRICING & TERMS: NET 30. 1. . 2. Inspection of the entire littoral zone (area less than 15 teet deep). Cost $767.00 PER INSPECTION. Inspection to be done: Please check desired inspections. (BOTH ARE RECOMMENDED). 1 in SPRING _ 1 in FALL PLEASE SIGN AND RETURN ORIGINAL COPY TO LAKE RESTORATION AS SOON AS POSSIBLE FOR PROCESSING AND SCHEDULING: BILLING ADDRESS (If different than above above address): PHONE#: PHm~E#: (612) 47-l-J.23G :tf:-3A "r ? '_4 .~ "': 1: ... .. . . To: Mayor and City Council James C. Hurm. City Administrator Teri Naab, Deputy Clerk .1j April 2, 1996 From: Date: Re: Contractor Agreement for Help with Newsletter In the past the newsletter was solely created and assembled in-house, with the Receptionist formatting the entire document. Due to the nature of her position and the area of the office where her desk is located, this task is sometimes very difficult and time consuming considering the number of phone calls and public inquiries. Staff felt if this duty were contracted out, the newsletter could be done more efficiently and at the approximately the same cost. In the last newsletter we advertised an employment opportunity of formatting the document into a desktop publishing software. The response was good; a total of seven people applied for the position, four of which were from Shorewood. These people were interviewed keeping in mind their skills, location and cost. Staff would recommend contracting for desktop publishing services with: Vicki Stromberg, 5510 Wedgewood Drive, Shorewood Vicki has a BA in Industrial Technology and has a home business in graphic arts. The details of the arrangement are included in the proposed contract to be addressed by Council. If approval is granted, we would use Vicki's services for the next newsletter to be mailed sometime in May. #3B ZNDEPENDENT CONTRACTOR AGREEMENT THIS INDEPENDEN'l' CON'l'RACTOR AGREEHEN'l', made this day of , 19__, by and between TBECJ:TY OF SHORBNOOD, a Minnesota municipal City, (the City) and (the Contractor) . INTRODUCTION: WHEREAS, the City is a Minnesota-municipal City engaged in the business of providing municipal servicesi and WHEREAS, the City desires to retain the Contractor to provide Desktop Publishing Services and both parties desire to enter into an agreement for such services upon the terms and conditions contained herein; and ~ WHEREAS, the Contractor will, pursuant to this agreement, render services in the course of an independent occupation representing the will of the City only as to the result of his/her work and not as to the means by which it is accomplished. NOW, THEREFORE, in consideration of the mutual promises contained herein, IT IS HEREBY AGREED: 1.) Enaaaement - Throughout the term of this Agreement, the City may periodically contact the Contractor to perform Desktop Publishing Services. ~ 2.) ~ - The term of this Agreement shall commence on the date hereof and shall continue for a period of twelve (12) months unless terminated earlier as provided herein by Section 7. The parties may extend the term for an additional twelve (12) month period by written agreement. 3.) Extent of Services The Contractor is free to devote time, attention and energy to other businesses in which the Contractor may be engaged. The Contractor is not in any way granted an exclusive right to undertake de~ktop publishing services for the City. (a) The Contractor will be paid $20.00 per hour. The Contractor will be responsible for billing the City following each job. (b) The Contractor will be available for on an on-call basis. (c) The Contractor will coordinate work with the Executive Secretary/Deputy Clerk. (d) The Contractor is responsible for all costs associated with providing this service other than those specifically provided for in this Agreement. 4.) Remuneration - Subject to the provisions of Section 7, said City agrees to pay the Contractor $20.00 per hour in accordance with the City's general payment practice for consulting work. The cost for desktop publishing services associated with the quarterly City .~ newsletter shall not exceed .75 hours per page unless additional time is authorized in advance by City personnel. The Contractor is responsible for the production of a draft newsletter and subsequent final document in a format acceptable to the printer designated by the City. This not-to-exceed figure includes up to three reviews and requested revisions by City personnel. 5.) Tools aI:).d TransooJ:;'tation - The Contractor is responsible for, and will provide, all necessary tools and transportation in connection with the performance of any work for the City. 6 ) Performance - The Contractor agrees to perform all work in a ~ professional manner. The quarterly newsletter is scheduled to be mailed sometime in February, May, August and November. The Contractor agrees to format the newsletter in draft form within three (3) days of receipt of the articles. The final document must be completed within five (5) working days from the date of receipt of the articles. 7.) Termination - In addition to expiration of the term specified in Section 2, the Contractor may unilaterally terminate this Agreement for any reason. Such termination shall be effective upon receipt of written notice by the non-terminating party. . . 8.) Centracter's Obliaatiens Uoen Terminatien - Upen terminatien ef this Agreement fer any reasen, the Centracter shall immediately return to. the City all preperty and recerds ef the City in his/her pessessien and discentinue further representatien ef himself/herself as an independent centracter ef the City 9.) Nature ef Rela1;iensl1i9 - The Centracter shall cenduct his/her business as an independent centracter, and net as an empleyee ef the City, fer all purpeses including, but net limited to., federal tax and unempleYment insurance purpeses. Neither the City ner the Centracter shall be respensible by any agreement, representatien, er warranty made by the ether, ner shall the City be ebligated fer damages to. any persen er erganizatien fer persenal injuries er preperty damage arising directly er indirectly eut ef the cenduct ef the Centracter's business er caused by the Centracter's actiens, failure to. act, cenduct, er negligence. The Centracter agrees to. indemnity and held the City harmless fer any such act, failure to. act, cenduct, er negligence pursuant to. Sectien 11 ef this Agreement. As an dependent centracter, the Centracter shall be respensible fer the paYment ef all inceme er ether taxes incurred as a result ef remuneratien paid to. the Centracter. The Centracter shall also. be selely respensible fer previding workers cempensatien insurance. Finally, as an independent centracter, the Centracter shall net receive any ef the fringe benefits er participate in any efthe plans, arrangements er distributiens that the Cityprevides to. its empleyees. 10.) Werker's Cemoensatien Insurance - The Centracter agrees to. maintain, at his/her ewn expense, werker's cempensatien insurance to. fully pretect beth the Centracter and the City frem any and all claims fer injury er death arising frem the perfermance ef this Agreement. The Centracter agrees to. waive, .and dees hereby waive, any respensibility ef the City to. previde Werker's Cempensatien Insurance to. the Centracter. 11.) Indemnitv - The Centracter agrees to. indemnify and held the City harmless frem and against any and all claims by er en behalf ef any persen arising frem the Centracter's actiens, failure to. act, cenduct, er negligence while perferming services pursuant to this Agreement. The Centracter shall indemnify cests and expenses incurred in connection with any such claim, or in connection with any action or proceeding brought thereon, including attorneys' fees and expenses. Upon notice by the City, the Contractor shall defend the City in any such action or proceeding. 12.) Entire Aar~ement - This Agreement contains the entire agreement between the parties and no amendment hereto shall be valid unless made in writing and signed by the parties. There is merged herewith all prior and collateral representations, promises, and conditions concerning the Contractor and the City. This Agreement supersedes and nullifies any preexisting agreements between the parties relating to the subject matter of this Agreement. 13.) Severable - In the event any portion of this Agreement shall be held to be invalid, the same shall not affect in any respect ~ whatsoever the validity of the remainder of this Agreement. 14.) Bindina Effect - This Agreement shall be binding upon and inure to the benefit of all the parties hereto, their heirs, executors, administrators, permitted assigns and successors in interest. 15.) Notices - Any notice required or permitted to be given under this Agreement shall be sufficient if in writing and sent by registered or certified mail to the Contractor's residence or to the principal office of the City, whichever shall be applicable. IN WITNESS WHEREOF, the parties have executed this Agreement on ~ the day and year first above written. THE CITY: THE CONTRACTOR By: James C. Hurm Its: City Administrator Reviewed by Timothy Keane, City Attorney Date VICKI L. STROMBERG 5510 WedgewoodDrive Shorewood, MN 55331 (612) 474-5903 OBJECTIVE To be learning, evolving and challenged while working as Graphic Designer and IDustrator. RELEV ANT EXPERIENCE Jan. 1996 - present Travel Graphics Internatiooal. Minneapolis Graphic Designer Produce custom, illustated maps of travel destinations using traditional and computer techniques (Quark Express.) . Compile data and research locations for composing maps. . Typeset indexes. map locators and informational copy. . Proofread and keyline changes and additionals to projects in process. Starkey Laboratories, Eden Prairie Graphic Designer Created two to four-color advertising material for hearing aids and related equipment using the Macintosh (Quark Express, Adobe illustrator and Photoshop.) . Design booklets, brochures. charts. operation manuals, ads and logos. . illustrate products, procedures and logos. . Initiated continuing education lectures for fellow graphic designers. . Jan. 1993 - March 1996 Summer 1992 Sept. 1990 - Jan. 1991 MoreNow Corporation, Sausalito Production Artist Composed seasonal catalogs and direct mail pieces on the Macintosh (Pagemaker, Photosbop and Freehand.) . Created catalog spreads and produced four-<:olor comps of pages. . Scanned and touched up transparencies, flat art before layout. . Created logos and illustrations for proposals. . Summer 1991 Conlan Corporation, South San Francisco Summer Intern Called potential manufacturing and advertising agency customers with information bout point-of-purchase materials. . Introduced to printing sales, contacting over 1000 customers. . Assisted the salespeople with current customer accounts. . Designed and laid out a letterhead. shelf-talker and mailers. May 1986- Sept. 1990 Services Division. U.S. Army. Presidio of San Francisco Graphic DesignerlDlustrator Designed, illustrated and produced flyers, posters. brochures and newsletters to advertise promotions and upcoming events on post. . Produced the above on Macintosh and manually. . Editorial assistant for hi-monthly marketing bulletin. . Coordinated efforts between division. printers. and marketing specialist. EDUCATION San Francisco State University, San Francisco Bachelor of Arts in Industrial Technology, Magna Cum Laude Emphasis in Graphic. Design, 1992 . . Vicki Stromberg - Employment Experience Travel Graphics International From 1118 S. Cedar Lake Rd. Minneapolis, MN 55405 (612) 377-1070 Freelance Designer $20.00 hr., part-time Supervisor: Stuart Sellars Duties: produced illustrated maps, Macintosh and traditional skills. School of Creative Arts ~~!.l_ Francisco State University WWU Holloway Ave San Francisco, CA 94132 ( 4 15) 3 3 1 - 1420 Duties: Starkey Laboratories 6700 Washington Ave. So. Eden Prairie, MN 55344 (612)941-6401 BHKR MoreNow 85 Liberty Ship Way Sausalito, CA 94965 (415)331-1112 Conlan Corporation 400 Oyster Point Blvd. S. San Francisco, CA (415)761-7617 1/96 to present From 1/93 to 3/96 Graphic Artist $15.50 hr., full time Supervisor: Michael Bastyr Duties: produced advertising material for hearing aids. From 9/90 to 8/92 Production Artist $20.00 hr., part-time Supervisor:. Peter Fogel Duties: produced mail order catalogues on the Macintosh. 1991 Freelance Designer fee based on project Supervisor: Allison Schwartz designed letterhead, illustrations and calendar of events materials. From 6/91 to 8/91 Summer Intern $13.50 hr., full-time Supervisor: Alan Grierson Duties: contacted potential customers about point-of-purchase products. Services Division From 5/86 to 8/90 Illustrator DPCA, US Army $8.50 - $10.95, Bldg. 220 full-time & part-time Presidio of San Francisco, CA 94129 Supervisor: Floyd Terry ( 4 1 5) 5 6 1 - 2 5 30 Duties: Illustrated and designed advertising and promotional materials. Freelance Designer fee based on project Supervisor: various clients WetNet From 1981 to 1986 .residio Computer Users Group lectrical Connection San Francisco and Minneapolis Duties: illustrated and designed logos, letterheads and business cards. National Scholastic Press Associationl Associated Collegiate Press 420 Washington Ave. So. Minneapolis, MN 55414 no longer there The Webb Company 1999 Sheppard Road S1. Paul, MN 55116 no longer there Business Card Service 11930 139th Ave. So. Burnsville, MN new number 625-8335 From 2/80 to 8/81 Graphic Assistant $6.50 hr., part-time Supervisor: Tom Rolnicki Duties: set type, assisted in layout of magazine, general office duties. From 1978 to 1979 Traffic Coordinator $7.00 hr., full-time Supervisor: Kent Zimmerman Duties: coordinated order for calendars - production, printing, distribution. Co. From 1977 to 1978 Customer Assistant $6.50 hr., full-time Supervisor: Paul Marchessault husiness system selection. Duties: assisted customers with .,. ~ Lakeville Times Highway 50 Lakeville, MN no longer there From 1976 to 1977 Layout Artist $6.00 hr., full-time Supervisor: Rick Adelmann Duties: design, paste-up and typesetting for advertising and editorial depts. Lighting Concepts Galleria Shopping Center Edina, MN (612)866-9605 From 1975 to 1976 Lighting Salesperson $5.50 hr., full-time Supervisor: Jane ? Duties: assisted customers with lighting selections. Education: San Francisco State University 1600 Holloway San Francisco, CA 94132 Student of the .Year, 1992 1992, Magna Cum Laude B.A. in Industrial Technology, emphasis in Graphic Design University of California, Extension Market Street and Lyon Avenue San Francisco, CA 94112 1987 Certificate in Graphic Design University of Minnesota University Avenue Minneapolis, MN 55414 Two years of undergraduate study . Dakota County Vocational Technical Institute County Road 42 Rosemount, MN 55068 1976 Certificate in Interior Design and Sales References: Stephanie Phillips, work associate from Starkey 5053 Sheridan Ave. So., Mpls 55410 (612)332-6383, work Connie Ashba, work associate from Starkey 4167 Jordan Ave. N., New Hope 55427 (612)941-6401, work John West, work associate from Starkey St. Louis Park (612)941-6401, work . Laura Mims VoU, work associate from Starkey St. Louis Park (612)941-6401, work Dutch Bowen, work associate from Army Sonoma, CA 94129 (now retired) (415)453-8179, home Highlights: Won student poster competition for San Francisco Printers Club, 1992 "*" ~ '-c . . C:ITY OF SHOREWOOD RESOLUT:ION NO. 96- A RBSOLUT:ION MAK:ING APPO:INTIIBNTS TO CBRTA:IN POS:IT:IONS W:ITHIN THE C:ITY OF SHORBWOOD FOR THE REKA:INDBR OF THE YEAR 1996 WHBRBAS, Resolution No. 96-01 adopted January 8, 1996 made annual appointments to fill certain offices and positions within the City government at the beginning of each year; and WHBREAS, Tad Shaw has been appointed to fill a vacancy on the City Council since the adoption of that appointment resolution. NOW, THBRBFORB, BB :IT RBSOLVBD by the City Council of the City of Shorewood as follows: 1. That Tad Shaw be appointed a member of the Shorewood Liquor Committee in addition to Kristi Stover. 2. That Tad Shaw be appointed as representative to the Lake Minnetonka Cable Commission replacing Bruce Benson and in addition to Jeff Foust. ADOPTBD BY THE C:ITY COUHC:IL OF THE CITY OF SHORBWOOD this 8th day of April, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator #3(. ~------- CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, MARCH 26, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. t) RIXf\ MINUTES 1. CALL TO ORDER Vice-Chair Bill Colopoulos called the meeting to order at 7:31 p.m. 2. ROLL CALL Present: Vice-Chair Colopoulos; Commissioners Puzak, Trettel and Dallman; Administrator Hurro . Absent: Chair Martin; Commissioners Bensman and Wilson; Council Liaison McCarty. 3. REVIEW AGENDA Trettel moved, Puzak seconded to accept the agenda as presented. The motion carried. 4. APPROVAL OF MINUTES Trettel moved, Puzak seconded to approve the minutes of Tuesday, February 27, 1996 as presented. Motion carried unanimously. 5. MATTERS FROM THE FLOOR There were no matters from the floor. . 6. COMMISSIONER REPORTS A. Snowmobile Task Force -Commissioner Colopoulos explained that some necessary revisions have caused a delay in the time table for survey results. He anticipates that some information will be available to report at the April meeting, with a more complete report out in May. A newspaper article will be released to generally describe the responses at that time. Eventually, the fmal results will be printed in a summer edition of the City Newsletter. B. Hennepin County Park Board Meeting of 3/21/96 - Colopoulos reported that he had attended the March 21 meeting with the purpose of asking that Hennepin County reconsider their decision to limit trail use to snowmobile activity. No action was taken at that time and the issue is tabled by Hennepin Parks until next year. Administrator Hurro raised the concern about the importance of this decision to Snowmobile Task Force, City Council and Park Commission issues. Colopoulos suggested that a representative from Shorewood should attend all future Hennepin Park Board meetings to protect the cities interest in trail use decisions. Hurro added *t5 SHOREWOOD PARK COMMISSION MINUTES TUESDA Y MARCH 26, 1996 PAGE 2 of 4 even if a representative does not attend each of their meetings, it would be a good idea to request a spot on an upcoming meeting agenda to directly approach the Board about the initial agreement to maintain the trail for multipurpose use. The city has invested in trail development and maintenance within those perimeters and therefore would need to have input and interaction as to the rules if and when they are changed. It has been the Cities understanding that in relinquishing control of Shorewood's section of the trail, it is still given options to decide upon it's use (with the exception of horseback riding). Following discussion, it was the consensus of those present that there is a need to clarify past, present and future understanding between the City of Shorewood and Hennepin Parks with regard to trail use and responsibility. Hurm will contact Hennepin Parks about scheduling of meetings and arrange a time where he, Roxanne Martin, Bill Colopoulos and Jennifer McCarty can approach them to explain the City's position and ask for a decision so we will not have to wait for a decision in the fall of each year. C. Park Foundation Report - There has not been a Park Foundation meeting since the report of the February Park Commission Meeting. In relation to sports associations, Hurm reported that we have not had a response from the football or hockey organizations for donations to park: operations. This is an area that may need to be addressed by the Park Commission in the future. He also explained that the Hockey Association would be billed for damages done to the warming house at Cathcart Park: by a coach. Commission members asked for a follow-up report as to the resulting actions against that coach by the Hockey Association. D. Trail Update - Hurm reported on the community response to plans for a trail along Smithtown Rd.. Although there has been strong general interest in development of a trail system within the city, the Smithtown residents from Eureka Rd. to Country Club Rd. are objecting to the plan to incorporate a pedestrian/bike lane along their street. While the money is there and the need for safety is a consideration, the reality of a trail along their yards has raised negative feedback. As this has been a more controversial issue than was ever anticipated, the City Council has decided to put off trail construction along Smithtown and to design a trail in as a future option at this time. Commissioner Trettel voiced some possible reasons for objection and sighted an example of similar opposition to a trial along Vine Hill, which has turned out to be considered a positive amenity. There was discussion about the need to consider the community needs as a whole and to respect the intentions of the Citywide Trail Plan as determined in 1992. In view of the Park Commissions opinion that this trail would result in an overwhelming net gain, Ken Dallman moved. that the Park Commission recommend to Council that they re-implement the plan to construct a trail along Smithtown Road as described in the 1992 Trail Plan on the merit that it is a well thought out plan and that this significant part of the trail system is an amenity with great benefit which provides the community with a multi-use corridor for diverse forms of transportation. Bill Colopoulos seconded and the motion carried unanimously. .... . . ~~" SHOREWOOD PARK COMMISSION MINUTES TUESDAY MARCH 26, 1996 PAGE 3 of 4 7. HOCKEY PROPOSA~ UPDATE A letter from the Minnetonka Youth Hockey Association was distributed, explaining their decision to "temporarily suspend the process with the City of Shorewood. . .[until they are in a financially sound position to proceed]". As the agreement with Shorewood was being explored, other ideas had surfaced within the Association, and yet the letter expressed their desire to keep lines of communication open. Hurm pointed out that waiting a year to see how things develop will not put other plans at stake and that neither party had made any commitments that would lock them into any sort of an agreement. 8. ARBOR DAY CELEBRATION UPDATE . Administrator Hurm has contacted Bob Boyer a resident who had coordinated the Manor Park area residents to help with installation of the play equipment. Bob will contact neighbors with phone calls and/or flyers to get donations and plan a celebration for a tree planting event at Manor Park in honor of Arbor Day on Saturday, April 27. He suggested that responses would be greater if the City would offer to match donations. Ken Dallman moved that the Park Commission agree to match residents' donations for a tree planting at Manor Park in honor of Arbor Day for an amount of up to $500. Bill Colopoulos seconded and the motion carried unanimously. 9. REPORT ON COMMEMORATIVE SIGNS This agenda item was tabled until the next meeting. 10. CIP. 1996 IMPROVEMENTS . A. Badger Park. Hurm reported that the Public Works crew has begun to dismantle the hockey boards for moving the rink 30 feet from its current location. He also suggested that the Park Commission may want to consider appointing a liaison to the Senior Community Center Committee to work with plans for park dollars that have been set aside for Badger development. The 1996 budget includes $22,500 for playground equipment and $10,000 for picnic facility, horseshoe pit, landscaping, or whatever works best with the determined needs. The idea of appointing a liaison will be added to the April Meeting Agenda. B. Report on Each Park Cathcart. Work will begin in early May to fInish the parking lot and ballfield. Minnetonka Community Services has been notifIed that the ballfIeld will not be ready for use this season. Freeman. The family area picnic shelter and fountains will be done this year. Signage is also being worked on. w;: SHOREWOOD PARK COMMISSION MINUTES TUESDA Y MARCH 26, 1996 PAGE 4 of 4 11. ESTABLISH NEXT MEETING DATES The next regular meeting date will be on Tuesday, Apri.l23, 1996 at 7:30. The fIrst 1996 Tour of Parks will be on Tuesday, May 14 at 6:00. A starting location will be determined. Wednesday, May 29 will start at 6:00 to complete the rest of the tours and a regular meeting to follow at 8:00. 12. ADJOURNMENT There being no further business, Dallman moved and Colopoulos seconded to adjourn the meeting. Motion passed unanimously and the meeting was adjourned at 8:50 p.m. . RESPECTFULL Y SUBMITTED, Connie Bastyr, Park Secretary . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 . MEMO TO: FROM: DAlE: RE: Mayor and City <:.ouncil /, , AI Rolek Cli,e-- April 3, 1996 Senior Community Center Financing - Non-Appropriation Lease Proposal from Norwest Investment Services . As you know, the Cities of Shorewood and Excelsior have been seeking financing for their portion of the cost of const:IiJ.cting the Senior Community Center. We discovered early on that bonding was not a viable option, as it would require a voter referendum, would delay the project for several months, and could potentially leave one community without financing (separate referenda would be necessary). It was determined that a Capital LeaselPurchase arrangement would be the best option for financing our portion of the project. It was felt that a local fmancial institution would be our best option for entering into a capital lease, as they would be most familiar with the situation, the condition of the two cities, and would have a sense of community participation in the project. We approached two of the local banks with our proposal and were received enthusiastically by both institutions. However, it became evident that one institution clearly had more experience in such financing arrangements and would be better able to provide the service to both Excelsior and Shorewood. Attached is a proposal from Norwest Investment Services for a Non-Appropriation Lease for financing of the Senior Community Center project. Under this type of lease arrangement, lease payments are subject to annual appropriations by the city, and are not considered debt service liability of the city. Interest would be tax-exempt. Shorewood and Excelsior would enter into separate lease agreements with Norwest. Under this proposal, Norwest would front the financing for the construction of the center to Shorewood and Excelsior. They would then lease it back to the two cities over the next ten to twelve years, with $1 buyout at the end of the lease. Norwest would hold the interest of the two cities' share of the center for the term of the lease. The proposed interest rates are 6.10% for a ten year term and 6.22% for a twelve year term. Shorewood and Excelsior would appropriate the lease payments annually in their operating budgets. Shorewood's annual appropriation for a ten year term would be $41,00 1.68, and for a twelve year term would be $37,164.06. We had tentatively budgeted $35,000 for A Residential Community on Lake Minnetonka's South Shore ~ MEMO Senior Community Center Financing April 3, 1996 Page Two our annual payment. The difference in total cost between a ten and twelve year term is $25,951.92. The lease provides for prepayment, in full, on any payment date. A prepayment premium would be applicable if prepayment was made during the fIrst fIve years of the lease. It is recommended that the City Council adopt the attached draft resolution approving the proposal from Norwest Investment Services for a Non-Appropriation Lease-Purchase Agreement and authorizing the Mayor and City Administrator to execute the agreement, subject to review by legal counsel. The question of whether to do a ten or twelve year term is subject to debate. The twelve year term more closely fIts our budget but costs more in the long run. It is my belief that Excelsior intends to use a twelve year term. Please review the terms of the proposal and feel free to call me with any questions you may have. If you have concerns which may require some investigation, please talk to me prior to the meeting so that I may have answers for you by meeting time. . . '~'-~_._,-:;:-"-~ - .-. ""::':"- , _.:... - Michael $. Olauson Senior Vice President Norwest Investment Services. Inc. Norwest Center Sixth and Marquette Minneapolis. Minnesota 55479-0146 612/667-7421 ~, INVESTMENT SERVICES ....;-. .- ,,-.' ;:,; '1 .;~:~C ._", ~...... March 28, 1996 ; '71.'.1 __---- _ ::".~-"-"~' -..... --.. .._~_.....- AI Rolek and Carl Zieman The Cities of Shorewood and Excelsior Dear AI and Carl: . Norwest Bank Excelsior and the Public Finance Division of Norwest Investment Services, Inc. are pleased to submit this second revised tax-exempt lease-purchase proposal for your consideration: Lessees: A) City of Shorewood B) City of Excelsior Lessor: Norwest Investment Services, Inc. or its assignee[s]. Project: South Shore Senior/Community Center Finance Amount: A) $311,000 B) $91,000 . Security: Lessees I interests in the Project Anticipated Funding Date: Unspecified Lease Term Options: I) 10 years ll) 12 years Lease Payments: A-I) 20 semi-annual payments of $21,000.84 A-ll) 24 semi-annual payments of $18,582.03 B-1) 20 semi-annual payments of $6,144.94 B-ll) 24 semi-annual payments of $5,437.19 Payments begin six months after Funding Interest Rates to Lessees: A-I) 6.10% A-ll) 6.22 % B-1) 6.10% B-IT) 6.22 % Prepayment: OtIier fees, closing costs: "Negative Pledge" of Reserves: Bond Insurance/Rating: Trustee: Net Lease: Non-Appropriations Lease: Purchase Option: Tax Status/Legal: The leases can be prepaid in full, but not in part, on any payment date during the first five years for an amount equal to the If After Payment Termination Value" on the attached Exhibits. After the fifth year, the leases can be prepaid in full, not in part, on any payment date for an amount equal to the principal balance, without penalty . None Each Lessee shall covenant that it will not allow unreserved and unencumbered reserves to fall below amounts equal to 15 % of each Lessee's unpaid principal balance on their respective lease contracts. These amounts will not actually be pledged in the manner of a security interest but rather held as unencumbered reserves, available for debt service at the option of the cities. . Not Required Not Required These are net lease transactions whereby insurance, maintenance, and any applicable taxes are the responsibility of the Lessees. All contractor's guarantees and .warranties will be passed on to the Lessees. . The lease payments are subject to annual appropriation of funds by Lessees. $1 at end of lease term. This lease is subject to the Lessees being qualified as governmental entities or "political subdivisions" within the meaning of Section 103(a) of the Internal Revenue Code of 1986 as amended. Lessees agree to cooperate with Lessor in providing evidence as deemed necessary or desirable by Lessor to substantiate this transaction's tax-exempt status, including Lessee's providing attorney's opinions. It is assumed that both leases will be "bank- Lease Rates: Credit Information: Proposal Only: . qualified" under the $10 million small issuer exemption as defmed in the Tax Reform Act of 1986. The interest rates quoted are subject to adjustment according to tax-exempt money market conditions. Upon credit approval, the applicable rate can be fIXed for 30 days. Upon request by Lessor This is a proposal only and does not represent a commitment to lease. It is subject to approval by Lessor's credit committee and it expires April 30, 1996 Please call, Ai and Carl with any questions or needs. Yours sincerely, ~ ~\h( Michael S. Olauson Senior Vice President Public Finance Department Norwest Inv~ent Services, IDe. MSO:jdr . cc: Judy Wenderoth Kathy Gordon Jerry Shannon Steve Bubul u:\m\shorewood.dot . . South Shore Center City of Shorewood 20 Payments Level Payment 2 per year 521,000.84 6.100% Rate Fctr=.067S27 Commencement: Mav 1. 1996 Closin Date: Mav 1. 1996 Exhibit A Costs Funded Payment Rate $311,000.00 6.100% Closing Fees $0.00 Payment Dates 1st: IVV96 2nd: SlIm Average llie So 7S years 08.97 months Total Payment Interest Principal After Payment Mter Payment Payment Due Pmt Principal Termination Due Payment Due Payment Due Balance Value Date $311,000.00 May 1, 1996 1 521,000.84 59,48S.so 511,sIS.J4 5299,484.66 S308,267.19 Nov 1, 1996 2 521,000.84 59,134.28 511,860.56 5287,618.11 S29S,666.03 May 1. 1997 3 521,000.84 ~772.JS 512,228.49 527S,389.62 5282.,722. 70 Nov 1, 1997 4 521,000.84 $8,399.39 512,601.4S 5262,788.17 5269,426.06 May 1, 1998 S 521,000.84 $8,OIS.04 512,98S.80 5249,802.37 52SS,767.08 Nov 1, 1998 6 521,000.84 57,618.97 513,381.87 5236,420.50 5241,735.89 May 1, 1999 7 521,000.84 57,210.83 513,790.01 5221,630.49 5227,322.3S Nov 1, 1999 8 521,000.84 $6,790.23 514,210.61 5208,419.88 5212,sI6.OS May 1, 2000 9 521,000.84 $6,356.81 514,044.03 5193,77S.8S 5197,306.27 Nov 1, 2000 10 521,000.84 SS,910.16 51S,090.08 5178,08S.17 5181,082.03 May 1, 2001 11 521,000.84 5S,449.90 51S,sSO.94 5163,134.23 5165,032.02 Nov 1, 2001 12 521,000.84 54,97S.00 516.02S.24 5147,108.98 5149,144.6S May 1, 2002 13 521,000.84 54,480.83 516,s14.01 5130,s94.97 5132,208.00 Nov 1, 2002 14 521,000.84 SJ,983.1S 517,017.69 5113,s77.28 5114,809.83 May 1, 2003 IS 521,000.84 SJ,404.11 517,s36.73 596,040.SS 596,937.56 Nov 1, 2003 16 521,000.84 52,929.24 518,071.00 577,968.94 578,s78.27 May 1, 2004 17 521,000.84 52,378. OS 518.622. 79 SS9,J46.16 SS9,718.69 Nov 1, 2004 18 521,000.84 51,810.06 519,190.78 $4O,lSS.J7 S40,34S.18 May 1, 200s 19 521,000.84 51,224.74 519,776.10 520,379.27 520,443.7S NO\' 1, 200S 20 521,000.84 $621.S7 520.379.27 $0.00 51.00 May 1, 2006 C:\MICHAEL\(SHORE.XLS]Lease 3/27/96 1:18 p!'tt NORWEST South Shore Center City of Shorewood Exhibit A Average Life 6..98 years 83.74 months Costs Funded Payment Rate $311,000.00 6.220% Closing Fees $0.00 Payment Dates 1st: 1111196 2nd: 5/1197 Total Payment Interest Principal After Payment After Payment Payment ~ Pmt Prindpal Termiaation Due Payment Due Payment Due Balance Value Date 5311,000.00 May 1, 1996 1 518,582.03 59,672.10 58,909.93 $302,090.07 5311,190.42 Nov 1, 1996 2 518,.582.03 59,395.00 59,187.03 5292,903.04 $301,399.52 May 1, 1997 3 518,582.03 59,109.29 59,472. 74 5283,430.30 5291,332.03 Nov 1, 1997 4 518,582.03 58,814.68 59,767.35 5273,602.95 S280,980.13 May 1, 1998 5 518,.582.03 58,.510.92 510,011.11 5263,.591.84 5270,335. 79 Nov 1, 1998 6 518,582.03 S8,197.71 510,384.32 $253,207.52 5259,390. 74 May 1, 1999 7 518,.582.03 57,874. 7'5 510,707.28 524:z.soo.24 5248,136.'50 Nov 1, 1999 8 518,582.03 $7,541.76 511,040.27 5231,4'59.97 5236,.564.33 May 1,2000 9 518,582.03 57,198.41 511,383.62 5220,076.3'5 5224,605.24 Nov 1, 2000 10 518,582.03 56,844.38 511,737.6'5 5208,338.69 5212,430.00 May 1, 2001 11 518,.582.03 56,479.33 512,102. 70 5196,236.00 5199,849.12 Nov 1, 2001 12 518,.582.03 56,102.94 512,479.09 5183,756.91 5186,912.83 May 1, 2002 13 518,582.03 $5,714.84 512,867.19 5170,889.72 5173,611.09 Nov 1, 2002 14 518,582.03 55,314.67 513,267.36 5157,622.36 5159,933.'57 May 1, 2003 15 518,582.03 54,902.06 513,679~97 5143,942.39 5145,869.66 Nov 1, 2003 16 518,582.03 54,476.61 514,10'5.42 5129,836.97 S131,408.45 May 1,2004 17 518,582.03 54,037.93 514,.544.10 5115,292.87 S116,'538.71 Nov 1, 2004 18 518,582.03 $3,.585.61 514,996.42 5100,296.44 SI01,248.90 May 1, 200S 19 518,.582.03 $3,119.22 51'5,462.81 584,833.63 $8'5,.527.1'5 Nov 1, 200s 20 518,582.03 52,638.33 SI5,943.70 $68,889.93 569,361.26 May 1,2006 21 S18,582.03 52,142.48 516,439.5'5 $52,4'50.38 $52,738.69 Nov 1, 2006 22 518,582.03 51,631.21 516,9'50.82 53'5,499.56 535,646.'53 May 1,2007 23 518,582.03 51,104.04 517,477.99 518,021.56 518,071.51 Nov 1, 2007 24 518,'582.03 S'56O.47 518,021.56 $0.00 51.00 Mav 1, 2008 C:\MICHAEL\{SHORE.XLS}Lease 3/27/961:23 PM NORWEST . . . , . . RESOLUTION NO. -96 A RESOLUTION APPROVING FINANCING FOR THE SENIOR COMMUNITY CENTER AND AUTHORIZING THE EXECUTION OF LEASE DOCUMENTS WHEREAS, the City of Shorewood has entered into a cooperative agreement with the Cities of Deephaven, Excelsior, Greenwood and Tonka Bay to construct a Senior Community Center; and, WHEREAS, the City has considered options for financing its share of the construction cost from external sources; and, WHEREAS, the City has received a proposal from Norwest Investment Services for a Non-Appropriation Lease-Purchase Agreement; and, WHEREAS, the City finds the terms of the agreement to be consistent with its financing needs and its long-term interest in the Senior Community Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the Non-Appropriation Lease Purchase Agreement with Norwest Investment Services, attached hereto, is hereby approved, such agreement to be for a term of years at an interest rate of percent per annum. 1996. 2. That the Mayor and City Administrator are hereby authorized to execute such agreement, subject to the review of legal counsel. ADOPTED by the City Council of the City of Shorewood this 8th day of April, Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator/Clerk ,. ..9?- .. . . To: Mayor and City Council James C. Hurm, City Administrator ;2i" ..." . i \: t 1/ From: Date: April 3, 1996 Re: V oiceMail System The 1996 budget has a $45,000 contingency. One of the items which was listed as a possible expenditure was a voice mail system for City Hall. $8,000 was the informal set- aside for this. The system is to accomplish the following: · During regular City Hall hours a person will answer incoming calls. Calls can then. be directed to an extension which will either be answered by the staff member or the personal voice mail box so the caller may leave a detailed message, thus requiring less time by the receptionist taking messages. · During open hours the r~ception area will be freed up by the information line and calls going directly to staff. . A back door number will be provided to callers who know the extension of the party they wish to speak to and want to by pass the receptionist. . During off hours a caller can select who to leave a message for or get specific information by pressing a number. After significant research and staff input, the recommendation is to authorize purchase and installation of the ESI voice mail system for $6,530.00. :ff1 .'iii... .. >-~ .. '~ To: Mayor and City Council James C. Hurm. City Administrator Teri Naab, Deputy Clerk April 2, 1996 From: Date: Re: Voice Mail Staff has researched options available for providing a voice mail system which was budgeted for in 1996. Currently the phone system is set up with several different answering machines picking up private lines, and one central machine for the main lines in the evening. Staff feels that voice mail could add to the efficiency of the office, while maintaining minimal staffmg. The private phone lines will remain, and a "back door" number will be assigned for those callers who would prefer to bypass the receptionist. All other calls will be answered by a person and directed to the appropriate station. Three companies were contacted for quotes on the voice mail package. Their prices are as follows: Central Tele-Systems ................ ..... .............. .$4,480.00 ESI......................................................... 6,530.00 . Communications World ................................. 8,853.00 Although Central Tele-Systems actually had an overall lower total cost for the system, staff feels the ESI system is a better value due to the following reasons: · A backup system would need to be purchased for the lower priced unit at approximately $1,000. · The ESI system would actually be an upgrade to the entire phone system, making additional options available on the current phone system and extending its life further. · The ESI system is integrated with the phone system equipment, and it not a separate,. add-on unit. · ESI has agreed to exchange three of our phones for three speaker phones at no additional charge (Value: $ 175.oo/each). Taking into consideration the above points, the ESI system will cost approximately $500 more than the Central Tele-System's voice mail. However, the ESI system will also upgrade the entire phone system with new functions found on most office phones. The price for the system will incl1;lde training, programming, and a 12 month warranty. The system would be installed within the next three weeks. '"lll- 1Il COMMUNICATIONS, INC. By and Belween ESI Communications.. IDe. 5959 Baker Road Minnetonka, MN 55345 Service: 612-835-2500 Sales: 612-9304420 Fa.-c 612-9304455 and Page Date )128/95 Salesperson Gresz: Borreson City of Shorewood c-.N.-~IlIIIIinIl".~ . 5755 Countrv Club Road SlnlIl~ Shorewood MN 5331 Cily .. ZipCoda 612-474-3236 Allen Rolelc TliIpIarJDeKualllor a-c- . ~'.~.: -,"!,:~-~ AGREEMENT - -' ~ ",. . ,:',;, .... - . . ';., -~.,: ,,0 :. _r~l-~ ~.: "_,~__: o. ESt COMMUNICATIONS. IH:nmler lde4u~l to as ESI. agrees to sell and Customer agrees to purchase from ESI tile equipment listed below. in accmdance with tbe foUowing conditiODS: Scope of Project: -ESI ~ to provide and iDstaII a new Toshiba Strata DK280 with a 4 port 6 hour Contact DK voice mail system. . -DK280 iDitiaDy capIbIc for S. incomingIoutgoing Jines and 16 electroD:ic stations. -City of SOOaewuud to reuse existing telephones from Strata XlIe system. . -Training iDcluded on both tile DK280 and tbe Contact voice mail system for all users. -3 602S-S eIectrcmic phones will be provided in excbange for 3 existing 10 Button HF AI electroDic phones wbic:h tile city aJready owns. '-, . Item DKSUB280 1 RCTI1A 2 PEKU 1 RCOU 1 RCOS 1 RRCS-4 1 CONTACT OK . Descriptioa DK280,Bese cabinet wi power supply and battay cbarger. DK,SmaIl system l'.nIIII'OOII control UDit - 48 ports DK.E1octnmic Station Jn1:ertice Unit. Provides 8 electronic station ports. OK,CO Line Interface Unit 4 Loop CO lines. OK,Loop start CO Line Interface Sub8ssembly. 4 CO lines - requires RCOU DK,4 Cin:uit DTMF Receiver. ~ DID. Voice Mail,4 Pert 6 Hour Voice MaiJlAutomated AttencJent 1 InstaUation 1 Trade-In AII. TecImicallabor for immIlJation and implementation. Existiug .strata XIIe - $800.00 3 6025-S 3 Trade-In Stnda,20 Button Speakerphone No Charge Strata,lO ButtonHFAI . 57S5 Cowmy Club Road.. . . Shorewood ~. City 12 Montbs'pIdS and 12 IDOIIths ESI service warranty j1\<:1uded. Customer request ongoing system maim~l8nce upon ~ expiration on an 0 Annual 0 Quaner1y basis. Customer ~i1llP.S ongoing system mailltt'!l~nte biJ1iDg 0 nectine '. . The tora1 purdJase is' $6.530.00 . . Sa1es tax where applicable will be added to tile tora1 purchase price. A security deposit of SO% ( $3.265.00) must be submitted to ESI along with this agmement. Upon equipment delivery. SO% ( $3.265.00 )of tora1 ooutlaa amount will be n:quired. BaI31lCe plus applicable taxa is due and payable on tile fiJSt week of system operation. MN State 5331 Zip (Tams and CooditioDs on Reverse Side.) ESIC:. ~~~.^_ By: . I ~ I SilPIlIlIIIIi Greg Borreson 1'ype"-_TdIe 2128/95 CIIIlIlmK _City ofShorewood ~ -~-! /. . / /, //l.n.!-~,,;(./7I'~ SipoIuN }\.Uea R9Iek T ~ u ~ ~ 4- 1'ype NaM IIIIi Tlde i,.. /'"', -u2819S ::? /.:.: <S' /--:/ /,- , I'IoItt rva ~ ~ By: n.. . . ,.-- , . CKNO 18152 18153 18154 18155 18156 18157 18158 18159 18160 18161 18162 18163 18164 18165 18166 18167 18168 18169 18170 18171 18172 18173 18174 18175 18176 18177 18178 18179 18180 18181 18182 18183 18184 18185 18186 18187 18188 18189 18190 18191 18192 . CHECK APPROVAL LISTING FOR APRIL 8, 1996 COUNCIL MEETING CHECKS ISSUED SINCE MARCH 21, 1996 TO WHOM ISSUED Pl.JRF03E BYERL Y'S CIP PUBLIC INFO MTG AMERICAN ENGINEERING & TEST ElEV. WATER TOWER D'VINICI'S CIP PUBUC INFO MTG DEPT OF TRADEJECONOMIC OBI VIDEO CONFERENCE-NlELSEN HAROlD DIRCKS TAPING PUBLIC HEARING AT&T WIRELESS SERVICES AIR TIME NORTHERN STATES POWER UTILmES RESEARCH QUIK SNOWMOBILE TASK FORCE US WEST COMMUNICATIONS AIR REFRIGERATION COOLER MAINTIREISSUE 17469 BElLBOY CORPORATION LIQUOR BELLBOY BAR SUPPLY SUPPUES COMPUTER SERVICES SUPPLY SUPPUES GRIGGS, COOPER & COMPANY lIQUORIWINE JOHNSON BROS lIQUOR L1QUORIWINE LAKE REGION VENDING MISC MARLIN'S TRUCKING FR8GHT PHIWPS WINE & SPIRITS lIQUORIWINE QUALITY WINE & SPIRITS LIQUORIWINE US POSTMASTER SNOWMOBILE SURVEY POSTAGE US POSTMASTER 1 ST QTR UIB POSTAGE PEPA APRIL PERA LIFE INSURANCE MEDICA APRIL HEALTH INSURANCE HEAL THPARTNERSlMEDC~ APRIL HEALTH INSURANCE GROUP HEALTH APRIL HEALTH INSURANCE LEAGUE OF MN CmES APRIL DENTAL INSURANCE MINNESOTA MUTUAL LIFE APRIL SIT DISABILITY COMMERCIAl LIFE INSURANCE APRIL LIFE INSURANCE AFSCME COUNCIL 14 APRIL DELTA DENTAL MADISONlMARQUElTE APRIL RENT-L1Q 1 CITY OF TONKA SAY APRIL RENT-TONKA BAY L1Q RYAN PROPERTIES, INC APRIL RENT-L1Q II FIRST STATE BANK FED/FICA TAX PEPA PER4 ICMA RETIREMENT TRUST 457 DEFERREDOOMP CITY COUNTY CREDIT UNION PAYROlL DEDUCTIONS CHILD SUPPORT ENFORCEMENT CHILD SUPPORT -C. DAVIS ANOKA CO SUPPORT/COLLECT CHILD SUPPORT -C. SCHMID AFSCME COUNCIL 14 UNION DUES MN DEPARTMENT OF REVENUE STATE TAX KATHLEEN HEBERT MILEAGE/SEC 125 REIMB AMOUNT $30.35 3,912.60 20.00 15.00 50.00 117.52 1,454.80 1,821.70 63.10 244.00 1,575.41 147.73 481.60 3,699.54 3,070.08 1,375.94 78.40 2,209.51 2,551.66 463.53 464.26 45.00 4,153.88 1,706.09 1,492.28 513.70 85.50 81.20 224.00 5,793.51 1,000.00 2,576.88 6,865.78 2,226.88 946.30 81 7.00 98.50 139.44 138.95 1,178.72 216.61 Page 1 ~Jo . . p CKNO 18193 18194 18195 18196 18197 18198 18199 18200 18201 18202 18203 18204 18205 18206 18207 18208 CHECK APPROVAL LISTING FOR APRIL 8, 1996 COUNCIL MEETING CHECKS ISSUED SINCE MARCH 21, 1996 TO WHOM ISSUED BRADlEY NIElSEN NORTHERN STATES POWER JOSEPHPAZANDAK ALAN ROLEK US WEST WASTE MANAGEMENT BEllBOY CORPORATION BEllBOY BAR SUPPlY GRIGGS, COOPER & COMPANY JOHNSON BROS UQUOR LAKE REGION VENDING MARLIN'S TRUCKING PAUSTIS & SONS PHilliPS WINE & SPIRITS QUALITY WINE & SPIRITS THE WINE COMPANY Pl.JPf03E SEC 125 REIMB UTIlITIES MIlEAGE SEC 125 REIMB COMMUNICATION/ADVERTISING WASTE REMOVAl lJOUOR MISCISUPPUES lIQUORIWINElMISC UQUORIWINE MISC FR8GHT WINE lIQUORlWlNE lIQUORlWlNE WINE TOTAL CHECKS ISSUED Page 2 AMOUNT $100.00 1,104.37 43.26 298.08 854.61 151. 00 2,620.38 185.94 4,511.25 1,303.81 323.38 34.40 405.60 3,320.72 1,204.76 131 .00 ..- i CITY OF SHORE WOOD CHECK APPROVAL LIST FOR APRIL 8, 1996 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION -----~-- ------------------------- ------------------------ DEPT.. AMOUNT -------- ----------- 18209 ADAM'S PEST CONTROL, INC PEST CONTROL MUN BLDG 60.17 18210 AT&T WIRELESS SERVICES PAGER ----_._-- 9.58 18211 BIFFS, INC. PORTABLE TOILET PARKS & 61.26 .18212 BITUMINOUS ROADWAYS, INC. COLD MIX STREETS 438.01 18213 BOYER TRUCKS WINDSHIELD WIPER MOTOR PUB WKS 43.08 18214 BRYAN ROCK PRODUCTS, INC. ROCK ROCK *** TOTAL FOR BRYAN ROCK PRODUCTS, .215 C.H CARPENTER LUMBER 18216 CHANHASSEN-CITY OF STREETS 333.80 PARKS & 333.80 667.60 REPAIR FENCE-PLOW DAMAGE CITY GAR ANIMAL CONTROL 18217 DEPT OF NATURAL RESOURCES SNOWMOBILE OWNERS LIST 18218 ESI COMMUNICATIONS VOICE MAIL-50% DOWN 81.89 PROT INS 2,,184.40 61.51 MUN SLOG 3,265.00 18219 EXCELSIOR ROTARY CLUB QUARTERLY DUES ADMIN 40.00 LUNCHES ADMIN 88.00 *** TOTAL FOR EXCELSIOR ROTARY CLU 128.00 18220 E-l RECYCLING INC. MARCH RECYCLING 18221 FINA FLEET FUELING FUEL tlf222 LK MTKA CONSERV. DISTRICT 2ND QTR 96 LMCD 18223 LARKIN, HOFFMAN, DALY... JAN/FEB LEGAL JAN/FEB LEGAL JAN/FES LEGAL JAN/FEB LEGAL JAN/FEB LEGAL *** TOTAL FOR LARKIN, HOFFMAN, 18224 LIFE AND SAFETY 1ST AID SUPPLIES 18225 LONG LAKE POWER EQUIPMENT CHAIN SAW PARTS SHARPENING STONE *** TOTAL FOR LONG LAKE POWER EQUI 18226 MACQUEEN EQUIPMENT, INC. REAR/GUTTER BROOMS 18227 MANN MADE PRODUCTS REPAIR PLOW HOIST/.29 18228 OFFICE OEPOT OFFICE SUPPLIES 18229 i1H~NEGASCO UT I LIT I E;3 IJTrLJ:TIE:~; Page 3 RECYCLIN 4,255.00 CITY GAR 370.72 COUNCIL 3,921.08 DAL PROF SER 4,625.10 --"------ 108.00 -------- 180.00 PROJECTS 410.45 -------- 757.20 6.,080.. 75 CITY GAR 37.98 PUB WKS 59.64 CITY GAR 5.86 65.50 CITY GAR 879.69 PUB \bJKS 40.50 GEN GOVT 410.60 I"IATER OE l.h!fHEF:<: DE V;\3..81 16 CITY OF SHOREWOOD CHECK APPROVAL LIST FOR APRIL 8, 1996 COUNCIL MTG CHECK# VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ------------------------ ._------- ------~---- UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES *** TOTAL FORMINNEGASCO -------- 109.72 WATER DE 131.50 CITY GAR 459.92 PARKS & 97.14 MUN SLOG 185.31 -------- 58.91 -------- 115.37 1,470.84 18230 NATIONAL LEAGUE OF CITIES 3 YR SUBSCRIPTION COUNCIL 192.00 18231 NAVARRE TRUE VALUE SHOP SUPPLIES SLOG MAT-CITY HALL *** TOTAL FOR NAVARRE TRUE VALUE 4It232 NORTHERN STATES POWER 18233 PEPSI COLA COMPANY 18234 POMMER COMPANY, INC. 18235 SATELLITE SHELTERS, INC 18236 SHORE WOOD TREE SERVICE 18237 SHORE WOOD TRUE VALUE 18238 SUPERAMERICA CITY GAR 9.99 MUN SLOG 19.32 29.31 STREET LIGHTS TRAF CON 2,285.37 POP PURCHASE MUN SLOG 105.0.5 NAME PLATES GEN GOVT 92.12 REPAIR TO PARK TRAILER PARKS & 108.58 HAULING BRUSH/TREES-PIN TREE MAl 875.00 SAW BLADE/PICK & HANDLE CITY GAR 33.77 FUEL CITY GAR 679.59 18239 TIME SAVER OFF SITE SEC MINUTES . MINUTES *** TOTAL FOR TIME SAVER OFF SITE 18240 TOLL GAS & WELDING PLANNING 191.25 GEN GOVT 74.00 265.25 SHOP SUPPLIES CITY GAR 76.00 18241 TONKA PRINTING CO. WATER CARDS LETTERHEAD/ENVELOPES SNOWMOBILE SURVEY *** TOTAL FOR TONKA PRINTING CO. 18242 TOTAL PRINTING SERVICES 18243 WIPE-TEX INTERNATIONAL 18244 KENNETH QUAST 18245 MN SUN PUBLICATIONS WATER DE 63.90 GEN GOVT 451.56 -------- 928.68 1,444.14 INSPECTION SLIPS PROT INS 161.23 WIPING RAGS CITY GAR 58.63 SEWER REPAIR 100.00 DISPLAY AD 116.80 *** TOTAL CHECKS FOR APPROVAL 31,156.00 *** TOTAL CHECK APPROVAL LIST 101,895.51 Page 4 C H E C K R E G r S T E R CHECK CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT COM 4 02 96 77 DERAK R. ANDING 210454 66.81 COM 4 02 96 101 SCOTT M. BARTLETT 210455 122.64 COM 4 02 96 110 CONNIE D. BASTYR 210456 341.13 COM 4 02 96 115 LAWRENCE A. BROWN 210457 1183.96 COM 4 02 96 375 JODI A. DALLMAN 210458 70.82 COM 4 02 96 500 CHARLES S. DAVIS 210459 733.00 COM 4 02 96 775 JAMES C. EAKINS 210460 676.36 COM 4 02 96 870 KELLY P. FLANAGAN 210461 191.06 COM 4 02 96 1001 JOHN M. FRUTH 210462 45.37 COM 4 02 96 1105 KERr ANNE GRAF 210463 22.16 COM 4 02 96 1160 STEPHANIE A. HABER 210464 113.74 COM 4 02 96 1190 KATHLEEN A. HEBERT 210465 612.03 COM 4 02 96 1400 PATRICIA R. HELGESEN 210466 570.20 COM 4 02 96 1415 SHAWN D. HEMPEL 210467 89.22 COM 4 02 96 1550 JAMES C. HURM 210468 1692.04 COM 4 02 96 1575 GLENN E. ILLIG 210469 147.82 . COM 4 02.96 1601 BRIAN D. JAKEL 210470 37.81 COM 4 02 96 1700 JEFFREY A. JENSEN 210471 985.31 COM 4 02 96 1800 DENNIS D. JOHNSON 210472 842.15 COM 4 02 96 1940 LOREN A. JONES 210473 92.10 COM 4 02 96 1950 MARTIN L. JONES 210474 67.71 COM 4 02 96 2100 WILLIAM F. JOSEPHSON 210475 632.56 COM 4 02 96 2500 SUSAN M. LATTERNER 210476 603.93 COM 4 02 96 2800 JOSEPH P. LUGOWSKI 210477 954.51 COM 4 02 96 2810 KARENA M. LUNDSY 210478 114.97 COM 4 02 96 3000 THERESA L. NAAS 210479 712.95 COM 4 02 96 3100 LAWRENCE A. NICCUM 210480 903.27 COM 4 02 96 3400 BRADLEY J. NIELSEN 210481 848.43 COM 4 02 96 3500 JOSEPH E. PAZANDAK 210482 1058.54 COM 4 02 96 3534 CHRISTOPHER E. PETERSON 210483 66.81 COM 4 02 96 3600 DANIEL J. RANDALL 210484 989.86 COM 4 02 96 3701 BRIAN M. ROERICK 210485 113.32 . COM 4 02 96 3800 ALAN J. ROLEK 210486 1153.26 COM 4 02 96 3900 CHRISTOPHER E. SCHMID 210487 417.36 COM 4 02 96 3910 R CONRAD SCHMID 210488 80.35 COM 4- 02 96 4190 DANA G. SHAW 210489 22.16 COM 4 02 96 4575 REBECCA A. TARVIN 210490 381.48 COM 4 02 96 4600 BEVERLY J. VON FELDT 210491 587.64 COM 4 02 96 4750 RALPH A. WEHLE 210492 625.94 ****TOTALS**** 18970.78 Page