100807 CC WS AgPCITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, OCTOBER 8, 2007
AGENDA
1.
2.
3.
4.
5.
6.
CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
B. Review Agenda
ENTERPRISE BUDGETS (Att. -Staff memorandum, Draft Budget)
APPRECIATION EVENT (Att. -Staff memorandum)
Mayor Lizee
Woodruff
Turgeon
Callies
Wellens
AMLEE ROAD, MANITOU LANE, GLEN ROAD STREET RECONSTRUCTION
PROJECT UPDATE
OTHER
ADJOURN
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
5:30 P.M.
Dinner will be provided
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD •SHOREWOOD, M{NNESOTA 55331-8927 • (952} 474-3236
FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us
Cele6ratr~g 50 Years • 1956 - 2006
MEMORANDUM
DATE: October 3, 2007
TO: Honorable Mayor and City Councilmembers
FROM: Bonnie Burton, Finance Director/Treasurea~
Craig W. Dawson, City Administrator ~J~,'~°
RE: Enterprise Fund Budget Workshop: ,
Work-session -Monday, October 8, 2007
Attached for your review are Year 2008 budget drafts for the City's Enterprise Funds. These
documents will be discussed at the work session on Monday night. The documents consist of
budgets for the Water Operations and Water Debt Service; Sanitary Sewer Fund; Stormwater
Management and Recycling Funds. The Liquor Operations budget is pending the disposition of
the liquor stores.
Water Budget
The Water Fund budget is comprised of two parts: the Water Debt Service budget and the
Water Operating budget. The 2008 Water Debt Service budget includes payments for the
existing bond issues, including the 2006 issue for financing recent major water and well
improvements. The debt service payments are programmed at approximately $388,000 and are
paid by a transfer from the Water Operating budget.
The 2008 Water Operating budget revenues are projected at $728,000 while expenses (including
depreciation) are forecast at about $1.2 million. This amount includes capital expenditures to be
funded from bond proceeds including: Amesbury Well enhancements; the Radio Read Meter
project; the Woodhaven Well building demolition and the SE water tower rehab and painting.
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PRINTED ON RECYCLeD PAPER
av 7
2008 Enterprise Budget Memo
Page 2 of 3
In order for the Water Funds to be self-supporting, to assure the system can provide for
improvements, and to preserve fund balance at stable levels, athree-year step approach to
water rate increases was discussed and approved by the Council several years ago.
Based on that plan, the current water rates are: $35 for up to 10,000 gallons; $2.95/1000 gallons
for 10,000-50,000 gallons usage; and $3.75/1000 gallons for 50,000 + gallons usage. There are
currently approximately 1,250 water connections that use an average of 30,000 gallons per
quarter. The 2008 budget includes $8,000 for possible feasibility studies. Council has requested
a discussion of changes in the water rate structure, particularly in terms of minimum charge
and this matter was scheduled to coincide with budget review. Preliminary options will be
discussed at the October 8work-session.
Sanitary Sezver Budget
The City currently has about 2,800 connections to its Sanitary Sewer System. Proposed
operating expenditures for year 2008 are programmed at approximately $1.3 million. This
amount includes capital improvements of approximately $300,000. Capital improvements for
year 2008 include refurbishment of three lift stations (#12 -Christmas Lake Point (begun in
2007); #-15 -Enchanted Drive; and #16 -Enchanted Lane). Budgeted revenues are approximately
$200,000 less than expenditures. In order to provide for a balanced budget, the City Council
should discuss if a sanitary sewer rate increase is appropriate or if funds should be transferred
from the sewer reserves to accommodate the shortfall. The Sewer rate is currently at $70 per
quarter and has not been changed in five (5) years. An increase of $3 per quarter per household
would provide an additional $33,600 and $5 per quarter per household would provide
approximately an additional $56,000.
The largest single Sanitary Sewer expense is the MCES wastewater charge, which is the amount
the City must pay to the Metro Council for wastewater processing. The City's 2008 charges are
$548,000. Each city's share of the cost is determined by the MCES using a formula based on the
last actual known flows from the period July 1, 2006 -June 30, 2007. The monthly wastewater
processing charge does not include I & I surcharges, which MCES could impose.
The City received news that it was not subject to the Inflow & Infiltration surcharge program
that the MCES implemented in 2007. We expect to again be exempted in 2008. However, to
continue to be exempted from this program, the City will have to be proactive regarding I & I
mitigation and funds have been designated for this purpose
Stormzater Management Bicdget
The 2008 Stormwater Management Budget draft contemplates expenditures of about $674,000.
This includes operations and the major capital improvement of the Amlee, Manitou, Glenn
Road Stormwater project ($540,500). Preliminary revenues are at $394,000, AFTER including a
2
2008 Enterprise Budget Memo
Page 3 of 3
contemplated 2008 rate increase from $15 per residential property/per quarter to $30 per
property/ per quarter. (Stormwater rates were changed effective 2007, however prior to that,
there had not been a rate change since the inception of the Stormwater fund in 1993.) Despite
this proposed 2008 increase, however, the revenues generated will be insufficient to cover the
anticipated expenditures and the fund will fall into a deficit position. The Council discussed
this possibility in July 2007, when it appeared that the projects shown in the six-year CIP
schedule showed deficits beginning in 2008. Discussion is needed to determine how the
Council would like to proceed regarding funding of the Stormwater Management projects.
Recycling Budget
The Recycling Budget draft contemplates expenditures of about $126,000. The City anticipates
again receiving approximately $21,000 from Hennepin County Grant Funds. The number of
households participating in the recycling program remains stable at about 1,100 households per
month. Anew 33-month recycling contract has been put in place and the contract rate has
increased slightly.
The Spring Clean-Up Program changed in 2007 to discontinue the curbside collection
component. Although every effort is made to recover costs through collection site fees, the City
anticipates it will have to subsidize a portion of this program. In order to do so, a slight rate
increase will be necessary and staff is suggesting a change from $1.75 per month per household
to $2.75 per month per household. This $1.00 per month rate increase will generate an addition
$33,000 annually and should be adequate to offset these increased costs for recycling and clean-
up activity.
Liquor ®perations
As Council is aware, the City's Municipal Liquor Operation is currently for sale. It is a very
strong possibility that the stores will be sold before year end, therefore the liquor budgets are
currently on hold pending the outcome of anticipated offers.
Conclusion
We invite your response and comments on the Enterprise Budgets. Please advise if you would
like additional information or if we can be of further assistance prior to the work-session.
3
CITY OF SHOREWOOD,
MINNESOTA
DRAFT
2008 WATER DEBT SERVICE B~.JDGET
Qctober 2007
FUND: Water
SUBFUND: Water Debt Service
MISSION:
To provide for the retirement of
debt incurred to construct water
system improvements.
FUND NO: 601
DESCRIPTION OF ACTIVITY:
Responsible for the accumulation of resources for the retirement of Water Fund debt, and
for the periodic payment of principal and interest.
OBJECTIVES:
To assure adequate resources to retire debt as scheduled, or more quickly if prudent.
HIGHLIGHTS/COMMENTS:
Revenues:
Property Tax Levy for Debt Service
Special Assessments on Water Improvements
Connection Charges
Interest Income
Transfers from Water Operating Fund
Expenses:
Staffing:
Supplies/Materials:
Support Services:
Charges & Fees:
Capital Outlay:
Other:
Debt service payments -Principal and interest
Fiscal Agent Fees
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FUND: #601
BUDGET
ITEM FUND: Water -Debt Service
Actual Actual
2005 2006
Budget
2007
YTD Aug
2007 DEPT # 49400
Proposed Adopted
2008 2008
REVENUE
Sp Assess/Connect Chgs 46,124 663,633 46,000 150,293 105,000 0
Misc. Revenue 35,336. 61,926 30,000 30,021 30,000 0
Transfers 260,000 0 310,000 0 250,000 0
TOTAL REVENUE 341,460 725,559 386,000 180,314 385,000 0
EXPENSES
Staffing 0 0 0 0 0 0
Supplies/Materials 0 0 0 0 0 0
Support Services 0 0 0 0 0 0
Charges & Fees 0 0 0 0 0 0
Other -Debt Service 264,851 373,955 386,000 359,321 388,000 0
Capital Outlay 0 0 0 0 0 0
Transfers 0 0 0 0 0 0
TOTAL EXPENSES 264,851 373,955 386,000 359,321 388,000 0
SERVICE INDICATORS:
Outstanding Debt, Year End 2,745,000 3,920,000 3,665,000 3,665,000 3,415,000 3,415,000
CASH FLOW IMPACT:
Beginning Cash Balance 611,032 687,641 1,039,245 1,039,245 860,238 860,238
Revenues 341,460 725,559 386,000 180,314 385,000 0
Expenditures (264,851) (373,955) (386,000) (359,321) (388,000) 0
Ending Cash Balance 687,641 1,039,245 1,039,245 860,238 857,238 860,238
STAFFING
2
CITY OF SHOREWOOD,
1V.~IN1lTESOTA
DIZAF'I'
2008 WATER ®I'ERATING ~I.TDGET
October 2007
FUND: Water
SUBFUND: Water Operations
FUND NO: 601
MISSION:
To provide a safe, clean, uninterrupted
supply of drinking water to all City
residents connected to the City water system.
DESCRIPTION OF ACTIVITY:
Responsible for operation and maintenance of seven (7) well systems, including all pumps and well houses, maintenance of water tower
and treatment plant, and extension of new watermain and construction of new water facilities, as necessary.
OBJECTIVES:
- Supply a safe, clean uninterrupted source of water to all connections
- Explore possibility of interconnecting with other communities
HIGHLIGHTSlCOMMENTS:
Revenues:
Estimated water sales based on quarterly billing at a tiered rate of $2.95 - $3.75/1,000 gallons
Connection and permit revenues
Miscellaneous Income includes interest income and Cellular Antenna Space Rentals
Expenses:
Staffing:
.15 Dir of Public Wks
.25 Engineering Technician
.15 Utility Lead Person
.75 Utility Operator
.06 Senior Accounting Clerk
.05 Receptionist/Secretary
SupplieslMaterials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Maintenance of gate valves
Small tools and chemicals for water treatment
Support Services & Charges:
Engineering
Water Operations Licenses & Training
Insurance on water system
Water testing & Water Quality Reporting
Water system analysis
Capital Outlay:
Amesbury Lineshaft Well -Pull & Inspect ($23,000 - 2008)
Radio Read Meter project-($75,000 - 2008)
Woodhaven Well Bldg Demo ($18,000 - 2008)
SE Area Water Tower Painting ($270,000 - 2008)
Other:
Water Purchased from other communities
Meter purchases
V~lell utility charges
Transfers to Water Debt Service Fund
Depreciation (Non-cash expense accounts for future system replacement)
;:
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FUND: #601 FUND: Water Operations DEPT # 49400
BUDGET Actual Actual Budget YTD Aug Proposed Adopted $$
ITEM 2005 2006 2007 2007 2008 2008 Change Change
REVENUE
Charges for Service 537,450 585,112 576,000 235,133 608,500 0 32,500 5.64%
Bond Proceeds 1,525,000 1,402,585 0 0 0 0 0 #DIV/0!
Misc. Revenue 108,780 163,218 117,000 115,304 120,000 0 3,000 2.56%
TOTAL REVENUE 2,171,230 2,150,915 693,000 350,437 728,500 0 35,500 5.12%
EXPENSES
Staffing 76,394 75,163 85,382 57,564 109,659 0 24,277 28.43%
Supplies/Materials 58,306 53,323 62,525 30,439 76,625 0 14,100 22.55%
Support Services & Charges 166,134 94,756 124,600 74,679 195,425 0 70,825 56.84%
Capital Outlay 0 0 604,600 352,486 386,000 0 (218,600) -36.16%
Transfers 0 0 310,000 0 250,000 0 (60,000) -19.35%
Depreciation 182,145 184,105 185,000 130,211 185,000 0 0 0.00%
TOTAL EXPENSES 482,979 407,348 1,372,107 645,379 1,202,709 0 (169,398) -12.35%
SERVICE INDICATORS:
Miles of Water Line 16 16 16 16 16 16
No. of Connections 1,252 1,252 1,285 1,285 1,285 1,285
No. of Hydrants 272 272 280 280 280 280
Annuai Gals Water Pumped' 175,000,000 175,000,000 188,509,000 188,509,000 188,509,000 188,509,000
Avg Daily Consump- gals 479,452 479,452 516,463 516,463 516,463 .516,463
Water rate/1000 gals 2.95/3.75 2.95/3.75 2.95/3.75 2.95/3.75 2.95/3.75 2.95/3.75
CASH FLOW IMPACT:
Beginning Cash Balance 1,855,878 2,356,223 2,610,857 2,610,857 2,116,750 2,116,750
Revenues
Expenditures
Depreciation
Construction of Infrastructure
Other Cash Flow Impacts
Ending Cash Balance
2,171,230 2,150,915
(482,979) (407,348)
182,145 184,105
(1,370,051) (1,673,039)
2,356,223 2,610,857
693,000 350,437 728,500 0
(1,372,107) (645,379) (1,202,709) 0
185,000 130,211 185,000 0
0 0 0 0
2,116,750 2,446,125 1,827,541 2,116,750
STAFFING:
Dir. of Public Wks - - - .025 .15
City Engineer - - - .01 -
Engineer Technician .250 .08 .25 .22 .25
Utility Lead Person - .14 - .14 .15
Utility Operator 1.15 .77 1.15 .75 .75
Acctg. Clerk .125 .085 .125 .085 .06
Sec./Recep. .100 .100 .10 .00 .05
`Source: Annual DNR reports
9~
CITY OF SHOREWOOD,
MINNESOTA
DRAFT
2008 SANITARY SEWER BUDGET
October 2007
9~
FUND: Sanitary Sewer MISSION:
To provide a safe, sanitary sewer
SUBFUND: Sanitary Sewer service to all City residents
DEPT NO: 611
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of fourteen (14) lift stations, and cleaning,
televising and repairing sewer mains to control inflow and infiltration. Sewage
treatment is performed by Metropolitan Council Environmental Services (MCES) and is ,<;;i:=*~
y
provided for in this area. ~''
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OBJECTIVES: ~"' t' 4~
4 ~ ~ ~ti ~
-Work with MCES to monitor inflow and infiltration into the sanita sewers stem
rY Y
er year
o lift stations
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HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $70.00 per quarter
interest revenue from investment of Sewer Fund cash balances
Repayment of Interfund Loans
Expenses:
Staffing:
.i 5 Dir of Public Wks
.25 Engineering Technician
.10 Utility Lead Person
.53 Utiiity Operator
.06 Senior Accounting Clerk
.05 Receptionist/Secretary
Supplies/Materials:
Office Suppiies, including billing forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Sewer Main Cleaning
Inflow & Infiltration Control
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
Charges & Fees:
Charges for sewage flow into City of Excelsior trunk mains
Metropolitan Council Environmental Services sewage treatment charges
Capital Outlay:
Refurbish Lift Stations 12, 15, & 16 (2008)
Inflow & Infiltration Reduction
Transfers In (2008):
Residential Property purchase debt service payment (Gent Fnd): $55,000
Transfer from Sewer Fund Reserves: To Be Determined
Depreciation (Non-cash expense accounts for future system replacement)
~~
FUND: # 61 i FUND: Sanitary Sewer DEPT # 49450
BUDGET Actual Actual Budget YTD Aug Proposed Adopted $$
ITEM 2005 2006 2007 2007 2008 2008 Change Change
REVENUE
Charges for Service 932,925 991,659 949,680 452,029 909,500 0 (40,180) -4.23%
Transfers 60,000 0 236,000 0 174,000 0 (62,000) -26.27%
TOTAL REVENUES 992 925 991 659 1 185 680 452 029 1,083,500 0 (102,180) -30.50%
EXPENSES
Staffing 66,487 46,260 89,382 42,780 90,236 0 854 0.96%
Supplies/Materials 13,877 17,864 17,800 5,749 14,100 0 (3,700) -20.79%
Support Services & Charges 456,026 517,448 637,336 459,819 694,282 0 56,946 8.94%
Capital Outlay 0 0 236,000 11,909 299,000 0 63,000 26.69%
Transfers 0 0 0 0 0 0 0 0.00%
Depreciation 203,783 204,064 205,000 139,341 205,000 0 0 0.00%
TOTAL EXPENSES 740,174 785,636 1,185,518 659,599 1,302,618 0 117,100 15.80%
SERVICE INDICATORS:
Miles of Sewer Line 65 65 65 65 65 65
No. of Connections 2,824 2,824 2,824 2,824 2,830 2,830
No. of Lift Stations 14 14 14 14 14 14
Sewer Charge 70.00 70.00 70.00 70.00 70.00 70.00
CASH FLOW IMPACT:
Beginning Cash Balance 3,548,050 3,550,499 3,548,050 3,958,626 3,753,212 3,753,212
Revenues 992,925 991,659 1,185,680 452,029 1,083,500 0
Expenditures (740,174) (785,636) (1,185,518) (659,599) (1,302,618) 0
Depreciation 203,783 204,064 205,000 139,341 205,000 0
Other Cash Flow Impacts (454,086) (1,959) - - - -
Ending Cash Balance 3,550,499 3,958,626 3,753,212 3,890,397 3,739,094 3,753,212
STAFFING:
Dir of Public Wks - - - - 0.15
Engineer. Technician .25 .13 .25 .20 0.25
Utility Lead .25 .07 .25 .i 0 0.10
Utility Operator .67 .29 .67 .34 0.53
Sr. Acctg. Clerk .10 .087 .025 .085 0.06
Receptionist/Secretary .05 .12 .05 .10 0.05
~~
CITY OF SHOREWOOD,
~IIl\TNESOTA
DRAFT
2008 RECYCLING BUDGET
October 2007
~~
FUND: Recycling MISSION:
To provide weekly pickup of recyclab{es
SUBFUND: Recycling to all City residents; provide for the annual
pickup of household and yard wastes
FUNDNO: 621
DESCRIPTION OF ACTIVITY:
Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. Includes annual City curbside pickup of large household
items and brush, and operation of an annual brush/leaf composting drop-off site.
OBJECTIVES:
-Continue weekly pickup of recyclable materials
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Provide a leaf and yard waste disposal site in Fall of the year
HIGHLIGHTS/COMMENTS:
Revenues:
County Aid is a Hennepin County grant
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a.., ,.;,r "a
4}'`~ J
Charges for Service includes City Clean-up fees and a
City Recycling Fee of $2.75 per month per household (a proposed increase of $1.00 per month per household for 2008}
Tranfers/other includes transfers, interest income and revenue sharing from the Recycling Contractor
Expenses:
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
Supplies/Materials:
Office Supplies
Support Services:
Recycling contract with Veolia Recycling - $2.50/household/month for 2,796 households
City Clean-up costs
~$
FUND: #621 FUND: Recycling DEPT # 49550
BUDGET Actual Actual Budget YTD Aug Proposed Adopted $$
ITEM 2005 2006 2007 2007 2008 2008 Change Change
REVENUE
County Aid 21,030 20,971 21,030 20,631 21,000 0 (30} -0.14%
Charges for Service 94,994 123,383 98,000 34,362 104,040 0 6,040 6.16%
Transfers/other 1,813 2,738 1,950 1,663 1,950 0 0 0.00%
TOTAL REVENUE & 117,837 147,092 120,980 56,657 126,990 0 6,010 4.97%
OTHER SOURCES
EXPENSES
Staffing 0 0 1,450 0 750 0 (700) -48.28%
Supplies/Materials 2,328 164 2,350 0 500 0 (1,850) -78.72%
Support Services & Charges 103,495 124,189 114,175 54,947 104,175 0 (10,000) -8.76%
Capital Outlay 0 0 0 0 0 0 0 0.00%
Transfers 0 0 0 0 0 0 0 0.00%
TOTAL EXPENSES 105,823 124,354 117,975 54,947 105,425 0 (12,550} -10.64%
SERVICE INDICATORS:
Est. Avg. mo. Participant Hsh 1,100 1,100 1,100 1,100 1,100 1,100
Avg. mo. Tonnage* 63 90 - - 90 90
CASH FLOW IMPACT:
Beginning Cash Balance 51,760 61,905 83,554 83,554 86,559 86,559
Revenues 117,837 147,092 120,980 56,657 126,990 0
Expenditures (105,823} (124,354) (117,975} (54,947} (105,425) 0
Other Cash Flow Impacts (1,869) (1,090)
Ending Cash Balance 61,905 83,554 86,559 85,263 108,124 86,559
` Annual Recycling Tonnage Reported:
2001 - 965 tons
2002 - 1,008 tons
2003 - 1,206 tons
2004 - 1,093 tons
2005 - 762 tons
2006 - Pending
99
CITY OF SHOREWOOD,
MINNESOTA
DRAFT
2008 STORMWATER BUDGET
October 2007
2~
FUND: Stormwater Management
SUBFUND: Stormwater Management
FUND NO: 631
MISSION:
To provide proper surface water and
ground water management throughout
the City.
DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
OBJECTIVES:
To build and maintain a stable fund balance in order to be able to fund needed projects and
to facilitate council priorities.
HIGHLIGHTS/COMMENTS:
Revenues:
F~;.=;.
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Stormwater Management Utility Charges -The 2008 budget is programmed to include an additional rate increase
to $30 per quarter in order to fund important capital improvements. The 2007 budget incuded a rate increase
from a residential average $5 per quarter to $15 per quarter;
Misc. Revenue includes interest income and other misc. revenue (cell antenna revenue)
Transfers from the General Fund ($25,000 - 2007 & 2008)
Expenses:
Staffing:
.15 Dir of Pub Wks
.05 City Engineer
.25 Engineer Technician
.06 Senior Accounting Clerk
Supplies/Materials:
Drainage Correction/Maintenance Materials
Support Services:
Engineering
Contractual Services for drainage correction
Contractual Services
Contractual Services for seasonal pumping expense as needed ($10,000 - 2008)
Includes $40,000 for CSMP Updates (required via Met Council Comp Plan) - 2008
Debt Service:
Repayment of Internal Loan to Sewer Fund for land purchase (Balance outstanding at end of 2007: $0)
Capital Outlay:
Amlee, Manitou, Glen (Design & Construction S540,500 - 2008}
Z~
FUND: #631 FUND: Stormwater Management Utility DEPT # 49600
BUDGET Actual Actual Budget YTD Aug Proposed Adopted $$
ITEM 2005- 2006 2007 2007 2008 2008 Change Change
REVENUE
Grant Proceeds 0 0 60,000 0 0 0 (60,000) -100.00%
Special Assessments 0 0 0 0 0 0 0 #DIV/0!
Charges for Service 69,637 69,177 195,000 60,618 336,000 0 141,000 72.31%
Misc. Revenue 40,399 72,323 35,000 4,577 33,000 0 (2,000) -5.71%
Transfers 7,000 25,000 25,000 0 25,000 0 0 0.00%
TOTAL REVENUE & 117,036 166,500 315,000 65,195 394,000 0 79,000 25.08%
OTHER SOURCES
EXPENSES
Staffing 9,439 10,193 9,242 15,379 47,880. 0 38,638 418.07%
Supplies/Materials 979 1,871 3,200 213 6,700 0 3,500 109.38%
Support Services 57,550 62,566 105,000 17,590 79,100 0 (25,900) -24.67%
Charges & Fees 0 0 0 0 0 0 0 #DIV/0!
Other -Debt Service 35,918 4,438 52,500 0 0 0 (52,500) -100.00%
Capital Outlay 0 90,056 141,000 0 540,500 0 399,500 283.33%
Transfers 0 0 0 0 0 0 0 #DIV/0!
TOTAL EXPENSES 103,886 169,125 310,942 33,182_ _..... 674,180 0 363,238 116.82%
SERV{CE INDICATORS:
CASH FLOW IMPACT:
Beginning Cash Balance 292,084 300,316 275,950 275,950 280,008 280,008
Revenues 117,036 166,500 315,000 65,195 394,000 0
Expenditures (103,886) (169,125) (310,942) (33,182) (674,180) 0
Other Cash Flow Impacts (4,918) (21,741) 0 0 0 0
Ending Cash Balance 300,316 275,950 280,008 307,964 (172) 280,008
STAFFING:
Dir of Pub Wks - - - 0.0 .15
City Engineer - - - .045 .05
Engineer Technician - .07 - .21 .25
Lt. Equip. Oper./Foreman .10 .00 .10 .0 .0
Sr. Acctg. Clerk .05 .085 .05 .05 .06
23
CITE' F
SHOREWOOD
5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236
FAX (952) 474-0128 • www.ci.shorewood.mn.us ° cityhall@ci.shorewood.mn.us
MEMORANDUM
DATE: October 3, 2007
TO: Mayor and City Council Members
FROM: Craig W. Dawson, City Administrator
RE: City Council's Annual Appreciation Event for 2007
The 2007 Budget includes $5,500 for appreciation activities, nearly all of which is programmed
for the City Council's annual appreciation dinner in December for commission members,
volunteers, and staff. The dinner has been held in recent years in the Ballroom at the Minnetonka
Country Club, and attendees have been encouraged to bring guests to join in the event. For 2007,
the. Ballroom is not available the first Friday in December, but another room which seats 75 is
available. Both the Ballroom and the smaller room are available on Saturday, December 8, as
well as the following Friday, December 14 and Saturday, December 15.
Anew consideration for this year's event has surfaced. In May, 2007, the State Auditor's Office
released a Statement of Position on Employee Recognition Programs and Events. It includes the
following:
"Although we would consider. a program recognizing all employees to be
inappropriate, light refreshments (i.e. coffee and cake) could be served to all
county or city employees at a service award reception. The public entity may not
pay for spouses or third parties to attend a recognition event. In addition,
expenditure of public funds to purchase alcohol is not permitted. Of course, all
elements of the employee recognition program should be approved in writing by
the county board or city council before expenditures are made."
The City of Shorewood has had a past practice of hosting an appreciation event to recognize
employees, commissioners, volunteers, other local government officials, selected contractors,
and their guests. The Auditor's position would require that contractors, other local government
officials, and guests pay for their meals.
~ ; PRINTED ON RECYCLED PAPER __ ~ '~_
Mayor and City Council
October 3, 2007
Council should discuss if it wishes to schedule an appreciation event, and what the event shall
consist of. The event could continue as in the past, but with contractors, other local government
officials, and guests paying for their meals; however, attendance may be less than in past years.
Or, for example, the Council may wish to have a cake and coffee appreciation reception or open
house, perhaps from 4:30-7:00 p.m. one evening during the holidays.
MEMORANDUM
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236
FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us
TO: Mayor and City Council
Craig Dawson, City Administrator
Larry Brown, Director of Public Works
FROM: James Landini, City Engineer ~- ;~
DATE: October 4, 2007
RE: Discussion of Road Reconstruction and Water Main Improvements as Part of Amlee
Road, Manitou Lane, Glen Road Project (work session item)
Easement Update:
Four residents along Glen Road and one resident along Harding Lane have given a verbal "no" to any
easement associated with the reconstruction of Glen Road. We have potential solutions to the hydrant
refusals by relocating the hydrants, but the construction easement refusal solutions would be extremely
challenging.
5565 Harding Lane appears to already have drainage and utility easements in place as shown on the
excerpt from the Harding Acres 2"d Addition Plat, Attachment 1.
25190 Glen Road easement is for the cul-de-sac. We may be able to relocate the cul-de-sac to an
alternate location.
24885 and 24845 Glen Road easements are for the hydrant and construction easement. The hydrant
may be relocated.
24575 Glen Road easements are for a hydrant and construction easement. The hydrant maybe
relocated. I have a meeting with the Church on Oct 9, 2007 at 6:30pm to discuss these easements
further.
Attachments 2-6 are sketches to demonstrate the type, number and status of verbal easement
acquisition. Easements for recording purposes have not been sought at this stage.
To start the forceful easement acquisition, appraisals would be required and take approximately 60
days to complete. The next step would be negotiation and final public hearings taking approximately
120 days.
City Council Discussion:
The Council's discussion should define whether the easements would be taken by eminent domain
proceedings.
~-~~ PRINTED ON RECYCLED PAPER
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