112995 CC Reg AgP
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CITY COUNCIL REGULAR MEETING
CITY OF SHOREWOOD
WEDNESDAY, NOVEMBER 29, 1995
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:30 P.M.
The City Council will adjourn to a Work Session format
immediately following the regular portion of the meeting. No
action will be taken at this time.
AGENDA
1 . CONVENE CITY COUNCIL MEETING
A. Roll Call
McCarty
Mayor Bean
Stover
Benson
Malam
B. Review Agenda
2 . APPROVAL OF MINUTES
A. City Council Work Session Meeting Minutes November
6, 1995 (Att.-#2A Minutes)
B. City Council Executive Session, Regular and Work
Session Meeting Minutes November 13, 1995 (Att.-#2B
Minutes)
3 .
CONSENT AGENDA
Consent Agenda
- Motion
&: Adopt
items on
Therein:
to approve
Resolutions
A. A Motion to Adopt a Resolution Approving a
Cooperative Agreement #73870 Associated with the
Season's Project with the State of Minnesota
Department of Transportation (Att.-#3A Proposed
Resolution)
.
B. A Motion to Approve an Agreement with Research
Quick, Inc. for a Snowmobile Task Force Staff
Support, Survey Design and Supervision (Att.-#3B
Proposed Agreement)
C. A Motion to Approve Change Order #1 for Project
#95-1 Boulder Bridge and Badger Field Water System
Improvements, (Att.-#3C Engineer's Memorandum &
Change Order)
D. A Motion to Approve Technical Corrections to
Resolutions No. 95-64 and 95-110 Adopting The Final
Special Assessment Roll For The Boulder Bridge And
Badger Field Water System Improvements (Att.-#3D
Proposed Changes)
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CITY COUNCIL AGENDA
November 29, 1995
Page 2 of 2
4 .
MATTERS FROM THE FLOOR (Presentations
to 3 minutes. No Council action will
are limited
be taken.)
5 . PUBLIC HEARING AT 7: 45 - TRUTH IN TAXATION
No Action will be Taken Until December 11, 1995
6 .
PARK COMMISSION
Report by Representative
7 .
PLANNING
Report by Representative
8 . CONSIDERATION OF A MOTION TO AUTHORIZE EXECUTION
OF FINALIZED SENIOR/COMMUNITY CENTER AGREEMENTS &
AMENDMENT (Att.-#8A.Proposed Agreement; #8B Amendment)
9 . CONSIDERATION OF ADOPTION OF AN ORDINANCE
ESTABLISHING A RECYCLING FEE (Att. -#9 Proposed
Ordinance)
10. ADMINISTRATOR & STAFF REPORTS
A. Engineer's Report on Requests for Traffic Control
Measures - i.e. Chaska Road & Near Mountain
Boulevard
B. Engineer's Report on Availability of Water on
Howard's Point Road/Edgewood Road
C. Establish CIP Work Session December 4, 1995
11. MAYOR & CITY COUNCIL REPORTS
12. ADJOURN TO WORK SESSION FORMAT SUBJECT TO
APPROVAL OF CLAIMS (Att.-#12)
WORK SESSl:ON
1 . REPORT ON HIGHWAY 7 CORRIDOR STUDY
2 . ADJOURN
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CITY OF
SHOREWOOD
MAYOR
Robert Bean
COUNCIL
Kristi Slover
Bruce Benson
Jennifer McCarty
Doug Malam
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474.3236
CITY OF SHOREWOOD,
MINNESOTA
PROPOSED 1996 ANNUAL OPERATING BUDGET
NOVEMBER 29. 1995
A Residential Community on Lake Minnetonka>'s South Shorp
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MAYOR
Robert Bean
COUNCIL
Kristi Stover
Bruce Benson
Jennifer McCarty
Doug Malam
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
November 29, 1995
Honorable Mayor, City Councilmembers,
Residents of the City of Shorewood:
Presented for your consideration is the Proposed 1996 Operating Budget. This
document, upon adoption by the City Council, becomes the guide for the delivery of
services to be provided to the residents of the city in the coming year. The budgets
anticipate the level of funding necessary for the City to provide these services.
The budget for the coming year was prepared in consideration of many variables.
Changes in financial aid formulas from the state, new legislation, growth in the tax
base of the City, types and quality of services provided by the City, continuation and
revision of the Capital Improvements Program, among other factors, were carefully
considered, while conforming to the City Council's Statement of Purpose, Goals and
Expectations. It continues to be our purpose to provide a value in municipal services
to our residents to assure compliance with community laws and standards, and to
keep residents informed of these services, laws and standards. Our goal is to do this
in such an efficient, friendly manner that residents feel good about being citizens of the
Shorewood community. This budget is proposed as a guide to fulfilling our purpose
and reaching our goal.
The City is continuing its efforts in capital improvements through the revision of the
Capital Improvement Program (CIP). The CIP continues to provide the planning which
is essential in meeting the city's goals for improvements in its infrastructure and
1
A Residential Commumty on Lake Minnetonka's Sout,'? Shore
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equipment over the next five years, and provides a sound financial plan for achieving
those goals.
The proposed 1996 General Fund expenditures are increased from the 1995 adopted
budget by 5.26% Increases in expenditures for 1996 can be attributed to election
costs, the addition of phone lines at City Hall, fire protection, police protection, public
works functions and continued efforts in the City's Capital Improvement Program. The
property tax levy for the coming year will increase by 5.50%, the first increase in levy
dollars in the last four years. Although the levy is increasing, the City's tax rate will
decrease for the third year in a row. The City tax rate for 1996 will be 17.430, down
from 18.471 in 1995. This is the ninth lowest rate of the 46 cities in Hennepin County.
The growth in the City's tax base over the last year translates to a City tax rate which is
5.64% lower than in 1995 and, therefore, to lower City taxes to our residents. It is
anticipated that revenues will remain fairly consistent in 1996 from 1995 except for
anticipated increased revenue from engineering services and decreased transfers
from the Liquor Fund. General Fund surpluses from previous years are being utilized
to reduce the 1996 tax burden.
The effect of City property taxes on homestead properties. with market values of
$100,000, $150,000, $200,000 and $250,000 home are as follows:
City Property Tax Increase/
Market Value 1995 1996 (Decrease )
$100,000 236 223 (5.64%)
$150,000 421 452 (5.64%)
$200,000 605 572 (5.64%)
$250,000 790 746 (5.64%)
The Water Fund shows a budgeted surplus for 1996. This is due to receipts of special
assessments for the 1995 Water Improvement Project which will be used to make
future debt service payments. Additional revenues derived from new connections to
the water system will also be dedicated to the retirement water improvement debt.
The tax levy for the 1980 Water Revenue Bond issue is decreased slightly in 1996 in
accordance to a decrease in the debt service schedule. This is the final year for this
levy as this bond issue will be retired in 1996.
The Sewer Fund budget will increase by 2.78% in 1996. The amount charged to the
City by the Metro Council Wastewater Services for sewage treatment charges, which
lead to large increases in 1993 and 1994, will increase slightly for 1996 after a
decrease in 1995. This, in turn, has lead to slight increase in the City's sewer
operating budget. Maintenance of the sewer system and equipment, a sewer cleaning
program and correction of infiltration and inflow (I & I) are included in the 1996 budget.
Although the budget is increasing for 1996, no increase in sewer rates is expected.
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The Recycling Fund budget is slightly higher in 1996. The rate charged by the
recycling company will remain at $1.85 per household per month, however, the
number of households served in this program has increased. Because the amount of
revenue the City receives through the Hennepin County Recycling Grant program has
decreased from $1.75 to $.78 per household per month, there will be a significant gap
in funding for this program. In 1995 this gap was funded by the balance in the
Recycling Fund, which has been depleted. A $1.00 per month per household
recycling fee has been proposed beginning in 1996 to adequately fund this program.
The Stormwater Management Fund budget is increased significantly from 1995. The
intent of this fund is to collect sufficient revenue through utility fees on each parcel in
the city to maintain our current system and to make system improvements in the
coming years. Approximately one-half of proceeds will be devoted to each purpose. A
storm drainage project for the Glen Road area is planned in 1996,. the increased
budget is intended for this purpose.
In considering and approving these budgets, the City Council is being responsive to
the service needs and concerns of the residents of the City, both now and into the
future. We, therefore, recommend the adoption of the 1996 Operating Budgets and the
1995/96 Property Tax Levy.
Respectfully submitted,
James C. Hurm
City Administrator/Clerk
Alan J. Rolek
Finance Director/Treasurer
3
CITY OF SHOREWOOD I
1996 PROPOSED BUDGETS I
TABLE OF CONTENTS
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PAGE
Summary of 1996 General Fund Budget 1 I
Preparation Calendar for 1996 Budget 2-3
Organizational Chart 4 I
SECTION I. SUMMARY BUDGETS I
General Fund I
Revenues I
Proposed Revenues Chart 5
Summary of Proposed 1996 Revenues 6-7 I
Expenditures I
Proposed Expenditures Chart 8
Summary of Proposed 1996 Expenditures 9 I
Departmental Budgets I
51 - Mayor and Council 1 0-11
52 - Administrator 12-13 I
53 - General Government 14-1 5
54 - Finance 1 6-1 7 I
55 - Professional Services 1 8-1 9 I
56 - Planning and Zoning 20-21
57 - Municipal Building - City Hall 22-23 I
58 - Police 24-25 I
59 - Fire Protection 26-27
60 - Protective Inspection 28-29 I
61 - City Engineer 30-31
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Departmental Budgets (cont.)
62 - Public Works Service
63 - Streets and Roadways
64 - Snow and Ice Removal
65 - Traffic Control/Street Lighting
67 - SanitationlWaste RemovallWeeds
68 - Tree Maintenance
69 - Parks and Recreation
70 - Capital Improvement
71 - Contingency
PAGE
32-33
34-35
36-37
38-39
40-41
42-43
44-45
46-47
48-49
Water Fund
Proposed 1996 Revenues and Expenses
50-51
Sewer Fund
Proposed 1996 Revenues and Expenses
52-53
Recycling Fund
Proposed 1996 Revenues and Expenses
54-55
Stormwater Management Fund
Proposed 1996 Revenues and Expenses
56-57
Liquor Fund
Proposed 1996 Revenues and Expenses - Tonka Bay Store
Proposed 1996 Revenues and Expenses - Shorewood Center Store
Proposed 1996 Revenues and Expenses - Old Market Road Store
58-59
60-61
62-63
MAYOR AND COUNCIL
ADMINISTRATOR
GENERAL GOVERNMENTAL SERVICES
FINANCE
PROFESSIONAL SERVICES
PLANNING AND ZONING
MUNICIPAL BUILDING (CITY HALL)
POLICE
FIRE PROTECTION
PROTECTIVE INSPECTION
CITY ENGINEER
PUBLIC WORKS
CAPITAL OUTLAY
STREETS AND ROADWAYS
STREET IMPROVEMENTS
SNOW AND ICE REMOVAL
TRAFFIC CONTROUSTREET LIGHTING
SANIT A TION/WASTE REMOV AUWEEDS
TREE MAINTENANCE
PARKS AND RECREATION/BEACHES
CAPITAL OUTLAY
CAPITAL IMPROVEMENT
CONTINGENCY
52,879
93,183
87,918
96,14.0
112,5.0.0
93,929
88,4.0.0
448,889
123,513
95,7.05
77,937
182,656
99,225
162,129
25.0,.0.0.0
38,83.0
35,2.0.0
4,614
19,723
124,681
41 ,25.0
15,.0.0.0
46,684
56,491
95,4.02
1.02,317
99,797
117,.0.0.0
94,374
93,3.0.0
466,423
133,395
94,450
74,266
184,183
1.04,186
165,879
27.0,.0.0.0
4.0,45.0
37,.0.0.0
4,611
21,1.03
13.0,821
31,25.0
55,.0.0.0
45,.0.0.0
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CITY OF SHOREWOOD
SUMMARY OF PROPOSED 1996 GENERAL FUND BUDGET
REVENUE SUMMARY
ADOPTED
BUDGET
1995
ADOPTED
BUDGET
1996
AD VALOREM PROPERTY TAX
LICENSES AND PERMITS
INTERGOVERNMENTAL
FINES AND FORFEITURES
CHARGES FOR SERVICE
TRANSFERS AND MISCELLANEOUS
1,491,888
169,9.0.0
44.0,72.0
84,.0.0.0
32,.0.0.0
172,477
1,573,93.0
17.0,3.0.0
427,468
8.0 ,.0.0.0
48,5.0.0
216,5.0.0
TOTAL BUDGETED REVENUES
2,39.0,985
2,516,698
EXPENDITURE SUMMARY
ADOPTED
BUDGET
1995
PROPOSED
BUDGET
1996
TOTAL BUDGETED EXPENDITURES
2,39.0,985
2,516,698
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JUNE 29, 1995
JUNE 29 -
JULY 23, 1995
JULY 24-
AUGUST 4, 1995
AUGUST 1, 1995
AUGUST 4 -
AUGUST 23, 1995
AUGUST 20, 1995
AUGUST 23, 1995
AUGUST 29, 1995
SEPTEMBER 11, 1995
SEPTEMBER 15, 1995
SEPTEMBER 15-
NOVEMBER 29, 1995
AFTER NOVEMER 10
AND ON OR BEFORE
NOVEMBER 24, 1995
TWO TO SIX DAYS
BEFORE PUBLIC
HEARING DATE
CITY OF SHOREWOOD
1996 BUDGET PREPARATION CALENDAR
Budget worksheets distributed to Department Heads and
Administrator
Departmental budgets are prepared
Departmental budgets are reviewed with
Administrator and Finance Director
Dept. of Revenue advises City of 1996 Local Government
Aid and HACA amounts
Departmental budgets are revised and budget is
assembled for Council workshop(s)
County informs City of county and school board(s) public
hearing dates
Council receives proposed 1996 budget
Workshop with Council to review proposed 1996 budget
City Council approves preliminary 1996 Tax Levy and
Budget and sets two public hearing dates
Preliminary 1996 Tax Levy and Budget certified to County
Auditor
Inform County of public hearing dates
Council reviews and revises proposed budget
County mails notice of proposed property tax
increase to all property owners
City publishes 1/8 page ad of public hearing
dates in official newspaper
2
Council holds public hearing on proposed 1996 Budget
and Tax Levy
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CITY OF SHOREWOOD
1996 BUDGET PREPARATION CALENDAR (CONT.)
NOVEMBER 29, 1995
DECEMBER 6, 1995
DECEMBER 11, 1995
ON OR BEFORE
DECEMBER 28, 1995
ON OR BEFORE
MARCH 11, 1995
Council holds subsequent public hearing, if necessary
Council adopts final 1996 Budget and Tax Levy
City certifies final 1996 Tax Levy and Budget
to County Auditor
City certifies compliance with Truth in Taxation
requirements to Dept. of Revenue
1996 Budget is submitted to GFOA Distinquished
Budget Presentation Awards Program
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ORGANIZATIONAL CHART - CITY OF SHOREWOOD
I VOTERS I
j -
I CITY ATTORNEY ~:: - --- CITY COUNCIL BOARDS & .
COMMISSIONS
" - PLANNING COMMISSION
CITY ADMINISTRATOR I - PARK COMMISSION
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LIQUOR ENGINEERING FINANCE ADMINISTRA TION PLANNING PUBLIC PUBLIC SAFETY
& ZONING WORKS (CONTRACT)
- Off-Sale - Engineering Svcs. - Personnel - General Government - Planning - Building & Grounds - Police - 4-City Joint
Retail - Project Mgmt. - Accounting - Licensing - Zoning - Recycling (Contract) Services *
- Payroll - Elections Administration - Tree Maintenance - Patrol
- Investments - Records - Property - Park Maintenance - Disaster
- Utility Billing - Legal Publications Records - Street Mainenance Preparedness
- Accts. Payable - Public Information - Inspection - Equipment Maintenance - Investigation
- Accts. Recble. - Recreation Programs - Stormwater System - Public Service
- Special - Park Planning - Street Lighting - Fire - Excelsior/
Assessments (Contract) - SanilationlWeeds Mound
- Budgeting - Assessor (Contract) - Janitor Services - Fire prevention/
- MIS - Cable TV - (Contract) tiretighting
. - Purchasing Franchise - Utility Maintenance - Animal Control -
(Contract) Chanhassen
* Mayor is City's representative on joint governing board.
December, 1994
CITY OF SHOREWOOD
PROPOSED 1996 BUDGETED REVENUES
CHARGES FOR SERVICE
2%
TRANSFERS AND
MISCEUANEOUS
9%
FINES AND FORFEITURES
3%
AD VALOREM PROPERTY TAX
62%
V1
INTERGOVERNMENTAL
17%
LICENSES AND PERMITS
7%
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1996 ESTIMATED REVENUES
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BUDGET COMMENTS: GENERAL FUND REVENUES
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TAXES:
The City levies property taxes to finance the general
operating fund which provides municipal governmental services
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FISCAL DISPARITIES. Received with taxes above. In 1971, the legislature enacted
this law to allow municipalities to share in metropolitan commercial/industrial growth.
A percentage of commercial/industrial taxes are pooled and distributed to communities
in the metropolitan area.
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LICENSE/PERMIT FEES:
Rental Housing License Fees. License fees for rental housing units.
License is valid for a term of three (3) years.
Liquor License Fees
Other Business Licenses - Fees for refuse hauler and tree trimming licenses.
State Surcharge Collections - Surcharges collected on building permits equal to
0.5% of the improvement value.
Building Permits - Permit fee based upon valuation of structure according
to Uniform Building Code Schedule.
Dog Licenses
Other Non-business - Horse permit and alarm permit fees.
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INTERGOVERNMENTAL REVENUE:
HOMESTEAD AND AGRICULTURE CREDIT AID (HACA)- A State credit which reduces the tax levy
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MSA ROAD AID (Became eligible for this aid as of 1/1/90)
Aid provided by the State of Minnesota to cities over 5,000 in population to maintain
designated MSA roads.
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CHARGES FOR SERVICES:
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GENERAL GOVERNMENT
The City provides services to the public for which a charge is collected
such as assessment services, map sales, planning fees, etc.
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ENGINEERING - Fees charged to other City funds and developers for engineering services.
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RECREATION - fees charged to Freeman Park Foundation for park maintenance ($10,000)
and Crescent Beach charges ($500).
FINES & FORFEITS - Fines imposed for traffic & ordinance violations.
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MISC. REVENUES - Revenue from a variety of sources such as interest income,
special assessment searches, pop sales, and other miscellaneous revenues.
LIQUOR STORE TRANSFER - Profits from liquor operations.
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FUND BALANCE - Fund Balance allocated for 1996 budget purposes.
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CITY OF SHOREWOOD
PROPOSED 1996 BUDGETED EXPENDITURES
STREET PROJECTS
11%
CAPITAL EQUIP
4%
GENERALGOVT
28%
CONTINGENCY
2%
-- ----
AFE
5%
PUBUC WORKS
19%
Ch
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CAPITALIMP ~ /
2% /
PARKS
5%
OTHER PUB SAFETY
4%
POlICE
19%
PARK CAP IMP
1%
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SUMMARY OF EXPENDITURES
GENERAL FUND
1996 PROPOSED BUDGET
BUDGET BUDGET
DEPT ACTUAL ACTUAL ADOPTED PROPOSED %
NO. DEPARTMENT 1993 1994 1995 1996 CHANGE
51 Mayor and Council 46,765 41,507 52,879 56,491 6.83%
52 Administration 93,480 95,062 93,183 95,402 2.38%
53 General Government Services 84,560 82,243 87,918 102,317 16.38%
54 Finance 82,962 85,448 96,140 99,797 3.80%
55 Professional Services 116,196 137,790 112,500 117,000 4.00%
56 Planning & Zoning 93,477 92,725 93,929 94,374 0.47%
57 Municipal Building (City Hall) 84,393 159,913 88,400 93,300 5.54%
58 Police 400,704 423,947 448,889 466,423 3.91%
59 Fire 101,542 109,747 123,513 133,395 8.00%
60 Protective Inspection 84,603 84,353 95,705 94,450 -1.31%
61 City Engineer 66,580 60,399 77,937 74,266 -4.71%
62 Public Works Service 192,193 188,573 182,656 184,183 0.84%
CapitalOutlayrrransfers 99,638 100,476 99,225 104,186 5.00%
63 Streets & Roadways 150,856 152,501 162,129 165,879 2.31%
Street Improvements Transfer 220,000 230,000 250,000 270,000 8.00%
64 Snow & Ice Removal 27,580 33,209 38,830 40,450 4.17%
65 Traffic Control/Street Lighting 31,966 34,461 35,200 37,000 5.11%
67 Sanitation/Waste Removal/Weeds 12,992 3,029 4,614 4,611 -0.07%
68 Tree Maintenance 21,003 15,950 19,723 21,103 7.00%
69 Parks & Recreation 116,220 127,626 124,681 130,821 4.92%
Capital Outlayrrransfers 53,251 50,974 41 ,250 31,250 -24.24%
70 Capital Improvement 10,000 97,000 15,000 55,000 266.67%
71 Contingency 0 0 46,684 45,000 -3.61 %
TOTAL GENERAL FUND EXPENDITURES 2,190,961 2,406,933 2,390,985 2,516,698 5.26%
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FUND:
General
DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
and provide general direction to the Administrator in
policy implementation. The department budget
supports council development, information efforts and
special City associations and programs.
DEPARTMENT: Mayor and Council
DEPT NO: 51
DESCRIPTION OF ACTIVITY:
The City Council meets twice montly and in periodic special workshops to consider
and adopt legislative and administrtive policies that pertain to the services
provided to citizens.
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OBJECTIVES:
- Televise all City Council meetings
- Inform citizens through quarterly city newsletters
- Identify and address zoning issues for specific sites for senior housing projects
- Meet with Cooperative Services Study Task Force semi-annually
- Undertake a meaningful goal setting session during 1996
- As a follow up to the comprehensive plan update, undertake a city visioning process
HIGHLIGHTS/COMMENTS:
Staffing:
City Council Salaries in 1995
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Supplies/Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoillnspections (2)
Christmas Lake Water Quality Study
City Service Satisfaction Survey
Comprehensive Plan Visioning
Conferences and Seminars
Appreciation Dinner for City Volunteers/Staff
City Newsletters (4)
Charges & Fees:
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Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Misc. Subscriptions
West Henn. Human Services
Hennepin County Fair
Excelsior Fireworks
MN Mayors Association
Board & Administrator Magazine
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FUND:
General
DEPARTMENT MISSION:
To implement policy established by the City Council; offer
staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
consistent with established City values to effectively and
efficiently meet set goals & objectives.
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DEPARTMENT: Administration
DEPT NO: 52
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compliance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas, directing the
flow of information and requests for action to the Council.
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OBJECTIVES:
- Complete annual citizen service evaluation (May survey)
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
- Review City objectives each quarter
- Follow up on sewer rate tast force work
- Coordinate subregional affordable housing issues
- Further develop Shorewood Improvement Program
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer & office equipment
Miscellaneous books & supplies
Support Services:
Labor Relations Associates Contract
Conference, mileage, meetings & seminars
Charges & Fees:
Memberships to ICMA, MCMA, MAMA & MPELRA
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FUND: #10 DEPARTMENT: Administration DEPT # 52 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted I
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 83,788 87,804 84,083 79,655 84,083 87,302 I
Supplies/Materials 960 550 800 363 800 700
Support Services 8,118 6,091 7,750 5,299 7,750 6,750 I
Charges & Fees 614 617 550 690 690 650
Capital Outlay I
Tran~fers I
TOTAL 93,480 95,062 93,183 86,007 93,323 95,402 0
SERVICE INDICATORS: I
Council Meetings 24 24 24 26
Council Agenda Items 397 313 326 I
Park Comm. Meetings 23 15 12 9
Staff Meetings 50 52 52 42
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CITIZEN SERVICE EVALUATION:
Excellent or Good Rating: I
- Overall service 87 88 87
- Courteousness/
Professionalism 85 89 87
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COST INDICATORS:
Expenditures 93,480 95,062 93,183 86,007 93,323 95,402 0 I
- Program Revenues 0 0 0 0 0 0 0 I
= Levy Dollars , 93,480 95,062 93,183 86,007 93,323 95,402 0
STAFFING: I
Full Time: I
Admistrator/Clk 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Exec Sec/Dep Clk .50 .50 .33 .33 .33 .33 .33 I
Secretary/Recept .25
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FUND:
General
DEPARTMENT MISSION:
Provide staff support for the City Council including
preparation of agendas and meeting packets.
Responsible for City Clerk functions including
elections, records retention, notices and licenses.
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DEPARTMENT: General Government
DEPT NO: 53
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DESCRIPTION OF ACTIVITY:
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This department provides for the preparation for and supervision of State/Federal Primary
City General and Special elections by the Deputy City Clerk. It also provides for general
reception and secretarial duties in the City offices, as well as the recording secretary for
City Council meetings. The Deputy Clerk is the official recordkeeper of minutes and permanent
records, and supervises all staff in this area. This department is responsible for all licensing
fuctions.
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OBJECTIVES:
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- Update City Code in-house on a semi-annual basis
- Implement system software to its fullest capacity and identify necessary training,
including input of minutes for easier retrieval/indexing
- Continue to improve public relations by providing responses in a timely manner
- Improve City newsletter quality
- Develop orientation package for new commission members and staff
- Update existing personnel relationship policy handbook
- Maintain or improve on helpfulness rating for office personnel (87%)
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HIGHLIGHTS/COMMENTS:
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Staffing:
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Includes step increases
Part time includes permanent part-time employee and summer office staff
Election judges
Supplies/Materials:
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Office supplies
Maintenance contracts for computers and office machines
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Support Services:
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Records retention of permanent documents
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Updates to city code
Council Recording Secretary
Computer Consulting and Training
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Charges & Fees:
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Memberships to IIMC, MCFOA & Municipals
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Capital Outlay:
Voting Booths (5)
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FUND:
General
DEPARTMENT MISSION:
To administer financial policies of the City; perform
accounting functions for all fund types; invest
available funds in accordance with State Statutes;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
DEPARTMENT: Finance
DEPT NO: 54
DESCRIPTION OF ACTIVITY:
Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, account receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration of the City budget.
OBJECTIVES:
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Excellence Program
- Provide monthly reports to staff, quarterly reports to City Council
- Improve Capital Improvement Annual Budget format
- Review debt issues and make recommendations on debt structure
- Establish finanicial policies and procedures manual
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Computer supplies, checks & budget supplies
Maintenance contracts for computer and office equipment
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings & Seminars
Publication of Financial Statements & Budgets
Charges & Fees:
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
Capital Outlay:
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FUND: #10 DEPARTMENT: Finance DEPT # 54 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted I
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 74,109 n,651 84,540 66,093 83,979 87,897 I
Supplies/Materials 2,794 2,796 3,450 3,330 3,750 3,750
Support Services 5,530 4,432 4,250 4,190 5,450 7,400 I
Charges & Fees 529 569 2,900 685 700 750
Capital Outlay 1,000 1,000 I
Transfers
TOTAL 82,962 85,448 96,140 74,298 94,879 99,797 0 I
SERVICE INDICATORS: I
No. Monthly Statements 12 12 12 10
No. Accounts Payable
Checks Issued 2,285 2,185 2,300 1,995 I
Utility Bills Sent 9,200 9,400 9,600 7,950
No. of Payroll Checks I
Issued 1,073 1,200 1,000 973
No. of Sp. Assess.
Rolls Maintained 16 18 18 19 I
CITIZEN SERVICE EVALUATION:
Excellent or Good Rating: I
- Overall Service 59 70 88 *
- Courteousness/ 70 86 81
Professionalism * = Statistically Significant Trend I
COST INDICA TORS:
Expenditures 82,962 85,448 96,140 74,298 94,879 99,797 0 I
- Program Revenues
Interest Earnings 86,374 78,018 75,000 70,436 75,000 75,000
Sp. Assess. Searches 500 400 500 195 300 700 I
= Levy Dollars (3,412) 7,430 21,140 3,862 19,879 :24,797 0
STAFFING:
Full time: I
Finance Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr Acctg Clerk .70 .60 .60 .60 .60 .60 .60 I
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FUND:
General
DEPARTMENT MISSION:
Provide contracted professional services to the City
including general legal, prosecution, financial
audit and property assessment.
DEPARTMENT: Professional Services
DEPT NO: 55
DESCRIPTION OF ACTIVITY:
This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. Audit services provide for the annual financial audit required
by Minnesota State Statutes.
OBJECTIVES:
_ Contain costs on contracted professional services
_ Attempt to utilize mediation services to avoid litigation
_ Improve on helpfulness rating for assessor (71%)
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
supplies for City Assessor
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract
and annual audit services
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FUND: #10 DEPARTMENT: Professional Services DEPT # 55 ~
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1996 Est-96 1996 1996
Staffing
Supplies/Materials 836 1,004 500 740 1,000 1,000 I
Support Services 115,360 136,786 112,000 96,258 107,550 116,000 I
Charges & Fees
Capital Outlay I
Transfers
TOTAL 116,196 137,790 112,500 96,998 108,550 117,000 0 I
SERVICE INDICATORS: I
No. of parcels 2,716 2,782 2,818 2,893
No. of litigations 5 5 3 3 I
No. of City Funds 23 27 28 30 I
CITIZEN SERVICE EVALUATION:
Percent SatisfiedNery Satisfied: I
- Helpfulness of Assessor 70 74 71
Excellent or Good Rating:
- Assessor Overall Service 74 78 69 I
- Courteousness/
Professionalism 83 84 76
COST INDICATORS: I
Expenditures ,116,196 137,790 112,500 96,998 108,550 117,000 0 I
- Program Revenues
Fines 28,431 17,500 19,000 14,583 17,500 19,000 I
= Levy Dollars 87,765 120,290 93,500 82,415 91,050 98,000 0
Other Dollars I
STAFFING: I
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FUND:
General
DEPARTMENT MISSION:
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
DEPARTMENT: Planning & Zoning
DEPT NO: 56
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DESCRIPTION OF ACTIVITY:
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This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
OBJECTIVES:
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- Update City Subdivision Code
- Establish an action plan to implement Comprehensive Plan
- Begin work on a short-term implementation plan
- Complete a Housing Plan Update
HIGHLIGHTS/COMMENTS:
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Staffing:
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Includes step increases
Supplies/Materials:
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Maintenance contracts for computer & office equipment, and cellular phone
Miscellaneous supplies
Support Services:
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Charges & Fees:
Memberships to APA, MN APA, Sensible.Land Use Coalition
Subscriptions to APA Journal & Zoning News
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FUND: #10 DEPARTMENT: Planning & Zoning DEPT # 56 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted I
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 86,769 87,396 85,329 73,676 85,329 85,874
Supplies/Materials 2,124 813 1,600 436 1,600 1,500 I
Support Services 4,338 4,300 6,750 4,930 5,500 6,750 I
Charges & Fees
246 216 250 320 350 250
Capital Outlay I
Transfers
TOTAL 93,477 92,725 93,929 79,362 92,779 94,374 0 I
SERVICE INDICATORS: I
No. of zoning apps. 36 31 40 22
No. of zoning com pints 25 45 30 22 I
Planning Comm. Meetings 12 12 12 9
Planning Comm. Work
Sessions 9 12 12 9 I
CITIZEN SERVICE EVALUATION:
Excellent or Good Rating: I
- Overall Service 67 67 68
- Courteousness/
Professionalism 73 71 70 I
COST INDICATORS:
Expenditures 93,477 92,725 93,929 79,362 92,779 94,374 0 I
- Program Revenues I
Zoning Appl. Fees 5,307 33,262 5,000 6,362 7,000 5,000
Bldg. Permit Carryover 150,545 155,592 61,795 76,226 80,000 63,050
(from Proto Inspection) I
= Levy Dollars (62,375) (96,129) 27,134 (3,226) 5,779 26,324 0
STAFFING: ,I
Full time:
Planning Dir .85 .95 .95 .95 .95 .95 .95 I
Planning Asst. .50 .70 .70 .70 .70 .70 .70
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FUND:
General
DEPARTMENT MISSION:
Provide for the physical operation pf City Hall:
utilities; maintenance of office equipment and the
building structure; and provide for the City's general
liability, property, auto and workers' compensation
insurance.
DEPARTMENT: Municipal Bldg - City Hall
DEPT NO: 57
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DESCRIPTION OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
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OBJECTIVES:
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- Improve City Hall landscaping
- Dispose of outdated items in storage area
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
City Hall supplies
Support Services:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall - 1 new phone line
Insurance coverage for all city depts except enterprise funds
Charges & Fees:
Rental of postage meter and pop machine
Special Assessments on City owned property
Capital Outlay:
Replace Postage Meter
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FUND: #10 DEPARTMENT: Municipal Building - City Hall DEPT # 57
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing
Supplies/Materials 7,317 5,346 7,750 6,726 7,500 8,600
Support Services 68,340 74,556 75,500 32,493 76,500 79,800
Charges & Fees 5,459 4,832 5,150 3,719 4,100 4,100
Capital Outlay 3,277 75,179 761 761 800
Transfers
TOTAL 84,393 159,913 88,400 43,699 88,861 93,300 0
SERVICE INDICATORS:
Number of copies 164,653 165,000 175,000 143,000
COST INDICATORS:
Expenditures 84,393 159,913 88,400 43,699 88,861 93,300 0
- Program Revenues
Insurance rebate 13,159 16,576 15,000 0 15,000 15,000
= Levy Dollars 71 ,234 146,754 73,400 43,699 73,861 . 78,300 0
Other Dollars
STAFFING:
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FUND:
General
DEPARTMENT MISSION:
To provide a modern, flexible, full-service criminal
justice agency which is responsive to community
needs.
DEPARTMENT: Police
DEPT NO: 58
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DESCRIPTION OF ACTIVITY:
The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood,
Shorewood and Tonka Bay. Through this venue, the department provides for the protection
of the safety and well-being of citizens in the community, the prevention and detectionof
crime, and the enforcement of alllocat, state and federal laws in a cost-efficient manner.
OBJECTIVES:
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- Complete review of police funding formula
- Maintain high helpfulness rating of police personnel (91 % helpful to very helpful)
- Maintain or improve on high excellent rating on overall service (92%),
response time (95%), courteousenesslprofessionalism (96%), and
crime prevention programs (93%)
- Maintain or improve on "feeling of safety in my neighborhood"
(satisfied to very satisfied - 92%)
- Address discrepency in level of service requirements of the various cities
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
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Support Services:
Police services contract for 1996
Full-time Traffic Control Specialist
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
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FUND: #10 DEPARTMENT: Police DEPT # 58 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996 I
Staffing
Supplies/Materials 74 500
Support Services 400,704 423,873 448,389 398,337 446,377 466,423 I
Charges & Fees
Capital Outlay I
Transfers
TOTAL 400,704 423,947 448,889 398,337 446,377 466,423 0
SERVICE INDICATORS: I
Initial complaint reports 15,037 16,237 17,000 17,000
Clearance rate - ICR's 96.1% 96.5% 96.0% 96.0%
Part I crimes (serious) 353 303 300 300 I
Part II crimes (other) 623 621 700 650
Clearance rate (Parts I & II) 57% 58% 57% 57% 57%
Statewide clearance rate 41% 38% 38% 38% 38% I
Citations issued 4,682 4,706 4,000 4,000
Police vehicles 8 8 8 8 8
Shorewood demand 44.5% 45.1% 44.8% 45.3% I
CITIZEN SERVICE EVALUATION:
Percent SatisfiedNery Satisfied: I
- Feeling of Safety in
my neighborhood 88 87 91
- Helpfulness of Police I
Personnel 90 88 92
Excellent/Good Rating:
- Overall Service 87 90 92 * = Statistically Significant Trend I
- Response time to my call 93 93 95
- Courteousness/
Professionalism 88 89 95 * I
- Crime Prevention Programs 90 88 93 *
- Traffic Enforcement 69 70 72
COST INDICATORS: I
Expenditures' 400,704 423,947 448,889 398,337 446,377 466,423 0
- Program Revenues I
Fines 52,135 56,498 57,000 36,643 52,500 61,000
= Levy Dollars 348,569 371,812 391,889 361,694 393,877 405,423 0
STAFFING: I
Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 2.00 I
Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Patrol Officer 7.00 7.00 7.00 7.00 7.00 7.00 7.00
Traffic Control Officer** 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 I
Clerk/Typist *** 1.20 1.20 1.20 1.20 1.20 1.20 1.20
Part-Time Traffic Officer 1.00 1.00 1.00 1.00 1.00
* 1 Juvenile Specialist ** Became Frr in 1995 *** 2 Part time @ .6 I
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FUND:
General
DEPARTMENT MISSION:
Provide the highest possible quality of fire
suppression, prevention and eduction services,
and First Responder emergency medical services.
DEPARTMENT: Fire Protection
DEPT NO: 59
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DESCRIPTION OF ACTIVITY:
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Fire services are contracted by the City through the cities of Excelsior and Mound.
This department provides for the protection of life and property of the citizens of
the community through fire prevention and suppression, fire inspection, building inspection,
fire code enforcement and emergency medical services.
OBJECTIVES:
_ Maintain helpfulness rating of fire personnel (98% helpful to very helpful)
_ Maintain on high excellent/good rating on overall
service (100%), response time (97%), courteousness/professionalism (98%)
and inspection and fire prevention programs (95%)
HIGHLIGHTS/COMMENTS:
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Support Services:
Fire contracts with Mound ($6,958) and Excelsior ($126,437)
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FUND:
General
DEPARTMENT MISSION:
Enforce construction safety and related building
codes through plan review and inspections.
Enforce animal control ordinances.
DEPARTMENT: Protective Inspection
DEPT NO: 60
DESCRIPTION OF ACTIVITY:
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This department provides for the issuance building and construction permits, review of
construction plans and specifications, enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units, and inspection of zoning violations.
The department also provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
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OBJECTIVES:
- Increase and enhance public information through the development of at least
two additional handouts relative to building codes (Total of 4)
- Draft an article for each City newsletter
- Explore joint inspection possibilities with adjoining communities
- Implement automated permit tracking system
- Increase helpfulness ratings of building inspector
(76% helpful to very helpful in 1993)
- Increase helpfulness ratings of animal control personnel
(58% helpful to very helpful in 1994)
- Increase citizen excellent/good rating on overall service (76%) and
courteousness/professionalism (81 %) of inspection staff - 1993
- Increase City excellent/good rating on overall service of
animal control personnel (52%)
- Response time (45%) and Courteousness/Professionalism (78%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Mate~ials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
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Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Animal control contract with City of Chanhassan
Charges & Fees:
Membership to ICBO
Remittances to state of permit surcharges collected
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Capital Outlay:
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FUND: #10 DEPARTMENT: Protective Inspection DEPT # 60 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted I
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 56,232 56,761 65,755 48,479 65,755 65,775
Supplies/Materials 596 388 775 342 775 775 I
Support Services 17,014 16,170 19,075 11 ,175 19,075 20,800
Charges & Fees 10,761 10,597 7,100 5,803 7,100 7,100
. Capital Outlay 437 3,000 3,070 3,070 I
Transfers
TOTAL 84,603 84,353 95,705 68,869 95,775 94,450 0
SERVICE INDICATORS: I
No. of permits issued I
New Homes 102 86 75 38
Additions/Other 593 623 500 483
Avg inspections/permit
New Homes 8-10 8-10 8-10 8-10 I
Additions/Other 2-4 2-4 2-4 34,734
No. of complaints 18 20 25
CITIZEN SERVICE EVALUATION: I
Percent Satisfied or Very Satisfied:
- Helpfullness of Inspection I
personnel 69 87 76 * = Statistically Significant Trend
- Helpfullness of Animal
Control 49 49 64
Excellent or Good Rating: I
- Inspection overall service 74 84 76
- I nspectioncourteousness/ I
professionalism 73 82 81
- Animal Control overall
service 41 33 53 * I
- Animal Control response
time 44 42 50
- Animal Control courteousness/ I
professionalism 75 62 77
COST INDICATORS:
Expenditures 84,603 84,353 95,705 68,869 95,775 94,450 0 I
- Program Revenues
Building Permits 221,963 227,012 150,000 138,186 150,000 150,000
State Surcharges 11,085 10,583 7,500 6,594 7,500 7,500 I
Rental Housing Licenses 2,100 2,350 0 315 315
= Levy Dollars (150,545) (155,592) (61,795) (76,226) (62,040) (63,050) 0
STAFFING: I
Full time:
Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Planning Dir .15 .05 .05 .05 .05 .05 .05 I
Planning Asst .50 .30 .30 .30 .30 .30 .30
Secretary/Recept .10 .10 .10 .10 .10 .10
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: City Engineer
Provide engineering and construction management
services for the City.
DEPT NO:
61
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DESRIPTION OF ACTIVITY:
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This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specifications, and on-site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
Prior to 1995, the City has contracted for the City Engineer. A full time City Engineer
position has been approved by the City Council for the second half of 1995.
OBJECTIVES:
_ Complete an inventory of right-of-way needs on collector street system
- Keep construction project files up-to-date and accurate
_ Communicate in written form to affected residents at least two
(2) times during a construction project
- Keep change orders at less than 5% of original contract amount
_ Complete a smooth transition to the City Engineer/Public Works Director position
_ Provide in-house engineering at or below 15% of project construction cost
_ Keep in-house design below 7% of project cost
_ Provide good public relations with property owners adjacent to construction projects
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HIGHLIGHTS/COMMENTS:
Staffing:
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City Engineer, including step increases
Part-time Clerical
Supplies/Materials:
Books and Materials
Support Services:
Con~ractual engineering for 1996
Cellular phone Airtime
Conferences and mileage
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Charges & Fees:
Subscriptions and Memberships
Capital Outlay:
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FUND: #10 DEPARTMENT: City Engineer DEPT # 61 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted I
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 33,937 1,927 12,300 65,016 I
Supplies/Materials 300 300
Support Services 66,580 60,399 38,400 25,886 35,500 8,650 I
Charges & Fees 300 300 I
Capital Outlay 5,000 3,500
Transfers I
TOTAL 66,580 60,399 n,937 27,813 51,300 74,266 0
SERVICE INDICATORS: I
COST INDICATORS: I
Expenditures 66,580 60,399 n,937 27,813 51,300 74,266 0 I
- Program Revenues
Park Cap. Imp. Fund I
Water Fund
Sewer Fund
MSA
Public Projects I
Private Projects 15,000 5,000 30,000
= Levy Dollars 66,580 60,399 62,937 27,813 46,300 44,266 0 I
STAFFING: I
City Engineer 1.00 1.00 1.00 1.00 1.00
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: Public Works Service
Provide supervision and support for all public
works functions; provides for public works utilties,
shop and equipment maintenance and fuels
DEPT NO: 62
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DESCRIPTION OF ACTIVITY:
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The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
- Maintain or improve on helpfulness rating of Public Works personnel
(84% helpful to very helpful)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
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Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
Charges & Fees:
Miscellaneous equipment rentals
Membership to MN Street Superintendents Assn
Capital Outlay:
Transfers:
Transfer to Equipment Replacement Fund
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: Streets & Roadways
To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
economical manner
DEPT NO: 63
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DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, minor storm sewer repair, and the annual sealcoating program.
OBJECTIVES:
- Develop a pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Mow boulevards at least 6 times annually
- Visually inspect storm drainage grates annually and repair as needed
- Increase satisfaction rating on condition of streets (my street 63%;
streets in general 75%)
- Maintain or improve satisfaction level on cleanliness of streets (88%)
- Increase citizen excellent/good service rating on street maintenance (68%)
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HIGHLIGHTS/COMMENTS:
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Staffing:
Includes step increases
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Operators and equipment for contracted street & road repair
Safety training
Contracted road striping
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Transfers:
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Transfer to Street Replacement Fund
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FUND: #10 DEPARTMENT: Streets & Roadways DEPT # 63 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted I
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 86,080 80,561 94,029 63,974 94,064 97,279 I
Supplies/Materials 30,822 30,663 30,000 21,788 30,000 30,000
Support Services 33,954 41 ,277 38,100 28,175 28,175 38,600 I
Charges & Fees I
Capital Outlay
Transfers 220,000 230,000 250,000 250,000 250,000 270,000 I
TOTAL 370,856 382,501 412,129 363,937 402,239 435,879 0
SERVICE INDICA TORS: I
Miles of street
State 3 3 3 3 3 3 I
County 2 2 2 2 2 2
City - MSA 9 9 9 9 9 9
City - Local 38 38 39 39 39 39 I
Miles Sealcoated 5 5 5 5 5 5
Tons of patch material 1,068 1,200 1,300 1,050 1,200 1,300
CITIZEN SERVICE EV ALUA TION: I
Percent Satisfied/Very Satisfied: "= Statistically Significant Trend
- Condition of my street 55 58 64 " I
- Conditon of streets in
general 60 63 75 "
- Cleanliness of streets 75 80 88 " I
Excellent or Good Rating:
- Maintenance of my street 59 62 68 "
COST INDICATORS: I
Expenditures 370,856 382,501 412,129 363,937 402,239 435,879 0
- Program Revenues I
MSA Maintenance 13,755 13,755 13,750 13,750 13,750 13,750
Budgeted Reserve 28,000 29,977 29,977 30,000
= Levy Dollars 357,101 368,746 370,379 320,210 358,512 392,129 0 I
STAFFING: I
Full time:
Lt Equip Oper/Foreman 2.50 2.50 2.50 2.50 2.50 2.50 2.50 I
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FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: Snow & Ice Removal
Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
efficient movement of traffic
DEPT NO: 64
DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater
snowfall has occured. Street sanding with a salt/sand mixture is used as a measure of ice control,
and is performed as needed.
OBJECTIVES:
- Remove snow and ice and complete salt/sand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
- Maintain high citizen excellent/good service rating on snow removal (95%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Sand and calcium chloride for ice control
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FUND: #10 DEPARTMENT: Snow & Ice Removal DEPT # 64 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted I
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 16,214 19,658 24,830 1 0,430 16,088 25,450 I
Supplies/Materials 11 ,366 13,551 14,000 9,979 14,000 15,000
Support Services I
Charges & Fees I
Capital Outlay
Transfers I
TOTAL 27,580 33,209 38,830 20,409 30,088 40,450 0
SERVICE INDICATORS: I
Miles of street plowed 41 41 41 41 41 I
Tons of salt used 222 488 200 151 200
Tons of sand used 1,017 2,440 800 795 1,000 I
Manhours spent 840 884 1,040 713 850
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No. of cul-de-sacs 80 82 84 86 86
plowed
CITIZEN SERVICE EVALUATION: I
Percent Excellent or Good Rating: I
- Snow removal 88 91 94 *
* = Statistically Significant Trend I
COST INDICATORS:
Expenditures 27,580 33,209 38,830 20,409 30,088 40,450 0 I
- Program Revenues
= Levy Dollars 27,580 33,209 38,830 20,409 30,088 40,450 0 I
STAFFING: I
Full time:
Lt Equip Oper/Foreman .50 .50 .50 .50 .50 .50 .50 I
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FUND:
General
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
DEPARTMENT: Traffic Control/St Lights
DEPT NO: 65
DESCRIPTION OF ACTIVITY:
Includes maintenace of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBJECTIVES:
_ Perform a cost efficiency study of street lighting system
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road.
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
Support Services:
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FUND: #10 DEPARTMENT: Traffic Control/Street Lighting DEPT # 65 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted I
ITEM 1993 1994 1995 1995 EST-95 1996 1996
Staffing I
Supplies/Materials 3,056 2,469 4,000 1,584 4,000 4,000
Support Services 28,910 31,992 31,200 25,368 32,300 33,000 I
Charges & Fees I
Capital Outlay
Transfers I
TOTAL 31,966 34,461 35,200 26,952 36,300 37,000 0
SERVICE INDICATORS: I
No of street lights 154 170 175 174 175 180 I
No of traffic signals 5 5 5 5 5 5
CITIZEN SERVICE EV ALUA TION: -I
Percent Satisfied or Very Satisfied: I
- Amount of Street Lighting 59 55 65 *
* = Statistically Significant Trend
COST INDICATORS: I
Expenditures 31,966 34,461 35,200 26,952 36,300 37,000 0 I
- Program Revenues .
= Levy Dollars 31,966 34,461 35,200 26,952 36,300 37,000 0 ,I
STAFFING: I
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FUND:
General
DEPARTMENT MISSION:
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DEPARTMENT: Sanitation/Waste Rmv/Weeds. Provide for the general sanitation and cleanliness
of the City and provide for the treatment of noxious
DEPT NO: 67 weeds on City properties.
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DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean-up
of properties in violation of City zoning and sanitation codes, as necessary.
OBJECTIVES:
- Resolve all property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS/COMMENTS:
Staffing:
Miscellaneous staff time for property clean-ups
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Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
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FUND: #10 DEPARTMENT: Sanitation/Waste Removal/Weeds DEPT # 67 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted I
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 485 579 614 584 805 611 I
Supplies/Materials
Support Services 2,507 2,450 4,000 3,616 3,850 4,000 I
Charges & Fees I
Capital Outlay
Transfers 10,000 I
TOTAL 12,992 3,029 4,614 4,200 4,655 4,611 0
SERVICE INDICATORS: I,
No of weed complaints 2 4 3 5 5 I
No of notices served 2 2 2 3 5
No of parcels sprayed 0 0 0 0 0 I
Miles/roadside sprayed 10 10 10 10 10 10
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Spraying in Dollars 2,407 2,450 3,000 2,556 2,556 3,000
CITIZEN SERVICE EVALUATION: I
Excellent or Good Rating:
- Recycling pickup I
program 93 85 91 *
* Statistically Significant Trend
COST LNDICA TORS: I
Expenditures 12,992 3,029 4,614 4,200 4,655 4,611 0 I
- Program Revenues
= Levy Dollars 12,992 3,029 4,614 4,200 4,655 4,611 0 I
STAFFING: I
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FUND:
General
DEPARTMENT MISSION:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-of-way and other property
DEPARTMENT: Tree Maintenance
DEPT NO: 68
DESCRIPTION OF ACTIVITY:
This department is responsible for detection and removal of diseased and unsafe trees on City
rights-of-way and other properties, and pruning of trees on city property. Tree inspection
services are provided to citizens on an on-call basis.
OBJECTIVES:
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- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain and trim trees on City property which present a hazard to public
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Paint for tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certification
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FUND:
General
DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
ages and physical abilities
DEPARTMENT: Parks & Recreation
DEPT NO: 69
DESCRIPTION OF ACTIVITY
The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields, trails, ice rinks, buildings and other play areas.
Winter ice skating, and summer recreation programs (administered by Minnetonka
Community Schools) are coordinated under this department.
OBJECTIVES:
- Add and/or replace 5 picnic tables per year
- Plant at least 1 0 trees per year
- Assist Shorewood Parks Foundation in coordination of fund raising efforts
- Assist Shorewood Parks Foundation in building a concession bldg. - Freeman Park North
- Continue to develop user support for funding improvements and maintenance in parks
- Increase knowledge and use of Shorewood's parks
- Maintain or increase satisfaction rating of condition (92%) and amount of recreation equipment
in parks (88%)
- Maintain satisfaction rating of park maintenance (93%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
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Supplies/Materials:
Small tools
Maintenance contracts for computer and office equipment
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Contracted park planning services
Playground and beach scheduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
Annual park newsletter
Charges & Fees:
Rental of portable toilets
Park Publicity
Capital Outlay:
5 new picnic tables
Transfers:
Transfer to Park Capital Improvement Fund
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FUND: #10 DEPARTMENT: Parks & Recreation DEPT # 69 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996 I
Staffing 75,092 82,837 82,231 62,960 81,931 87,271
Supplies/Materials 17,029 19,006 19,150 18,692 23,800 19,550
Support Services 17,666 20,545 18,500 6,565 17,500 16,500 I
Charges & Fees 6,433 4,800 4,800 4,828 6,000 7,500
Capital Outlay 3,251 1,122 1,250 1,153 1,153 1,250 I
Transfers 50,000 50,000 40,000 40,000 40,000 30,000
TOTAL 169,471 178,310 165,931 134,198 170,384 162,071 0
SERVICE INDICATORS: I
Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80
No. of ballfields
Softball 3 3 3 3 3 3
Baseball 5 5 5 5 5 5 I
No. of shelters 3 3 3 3 3 3
No. of hockey rinks 2 2 2 2 2 2
No. of skating rinks 3 3 3 3 3 3 I
Miles of Trails 2.50 2.75 2.75 2.75 2.75 2.75
Cost of maint per acre 896 1,005 1,021 1,002 1,020 1,063 I
No. of times rinks are
cleaned & resurfaced 80 80 80 80 80 80
No. of picnic tables 25 30 35 35 35 40 I
No. of Tennis Courts 4 4 4 4 4 4
CITIZEN SERVICE EVALUATION: I
Percent SatisfiedNery Satisfied: * = Statistically Significant Trend
- Level of Park Maint. 92 90 93
- Condition of Trails 86 86 94 *
- Condition of Playground I
Equipment 82 84 93 *
- Amount of Playground I
Equipment in Parks 75 75 89 *
COST INDICATORS:
Expenditures 169,471 178,310 165,931 134,198 170,384 162,071 0
- Program Revenues I
Sports Organizations 8,786 10,000 10,000 12,000
Tonka Bay - Beach 508 329 500 500 300
Liquor Store Transfer 35,000 40,000 50,000 50,000 30,000 I
Capital Levy 50,000 50,000 40,000 40,000 40,000 30,000
= Levy Dollars - Maint. 83,963 79,195 65,431 94,198 69,884 89,771 0
STAFFING: I
Full time:
Lt Equip Oper/Foreman 1.40 1.50 1.50 1.50 1.50 1.60
Part time: I
Clerical 1.00 1.00 1.00 1.00 1.00
Summer 1.00 2.00 3.00 3.00 3.00 3.00
Winter (rinks) 9.00 10.00 10.00 10.00 10.00 10.00 I
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FUND:
General
DEPARTMENT: Capital Improvement
DEPT NO: 70
DEPARTMENT MISSION:
To provide a conduit for funding of capital
improvement program through the transfer of dollars
levied through the City's General Fund
DESCRIPTION OF ACTIVITY:
Provides a conduit for the transfer of General Fund money to the appropriate fund.
OBJECTIVES:
None
HIGHLIGHTS/COMMENTS:
Capital Outlay:
Lease Payment - Senior/Community Center
Office Equipment and Storm Drainage set aside.
Transfers:
Transfer to Capital Reserve Fund for future capital improvements
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FUND:
General
DEPARTMENT MISSION:
To provide for unanticipated increases in program
costs and decreases in anticipated revenue; and
to provide a source of funds for projects and
purchases approved during the fiscal year by the
City Council
DEPARTMENT: Contingency
DEPT NO: 71
DESCRIPTION OF ACTIVITY:
Provides budgeted funds for increases in costs or programs which were not anticipated
at the time the budget was established. Use of contingency funds is solely at the
discretion of the City Council and requires a budget amendment be adopted by the
City Council.
OBJECTIVES:
None
HIGHLIGHTS/COMMENTS:
Support Services:
Council Contingency
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FUND:
Water
DEPARTMENT MISSION:
To provide a safe, clean, uninterrupted
supply of drinking water to all City
residents connected to the City water system.
DEPARTMENT: Water
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DEPT NO:
80
DESCRIPTION OF ACTIVITY:
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Responsible for operation and maintenance of five (5) well systems, including all
pumps and wellhouses, maintenence of water tower and treatment plant, and
extension of new watermain and construction of new water facilities, as necessary.
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OBJECTIVES:
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- Supply a safe, clean uninterrupted source of water to all connections
- Explore possibility of interconnecting with other communities
- Maintain helpfulness rating of water utility personnel (94%)
HIGHLIGHTS/COMMENTS:
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Revenues:
Estimated water sales based on quarterly billing at a rate of $1.45/1,000 gallons
Connection and permit revenues estimated based on 50 new homes
Special Assessments on Water Improvements
Expenses:
Staffing:
.10 Senior Accounting Clerk
.10 Light Equipment Operator
.10 Receptionist/Secretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Chemicals for water treatment
Inspection/Maintenance of SE Area well
Support Services:
Engineering
Contract with Munitech for system maintenance
Insurance on water system
Water testing
Water system analysis
Charges & Fees:
Sales Tax on commercial water sales
State surcharge of $5.21/year on all connections
Capital Outlay:
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Other:
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Water Purchased from other communities
Meter purchases
Debt service payments
Well utility charges
Depreciation
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FUND: #60 DEPARTMENT: Water DEPT # 80 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
REVENUE I
Property Tax 14,918 18,689 17,550 8,715 17,550 16,275
Special Assessments 300,000 I
Charges for Service 192,798 282,624 213,950 168,778 219,850 220,650 I
Retained Earnings 15,139
TOTAL REVENUE 207,716 301,313 246,639 177,493 237,400 536,925 0
EXPENSES I
Staffing 7,546 7,989 10,939 5,891 10,570 11,007
Supplies/Materials 21,444 15,406 22,200 31,955 32.850 27,200 I
Support Services 52,706 64,161 74,300 54,874 72,998 66,850 I
Charges & Fees 4,956 6,883 6,650 4,438 5,800 6,000
Capital Outlay 58,500 50 58,500 I
Transfers
Other 142,591 156,071 149,050 56,324 75,735 269,265 I
TOTAL EXPENSES 229,243 250,510 321,639 153,532 256,453 380,322 0
SERVICE INDICATORS: I
Miles of Water Une 14 14 14 15 15 16
No. of Connections 778 778 825 923 930 1,000 I
No. of Hydrants 160 160 160 185 185 200
Avg Daily Consump- gals 300,000 300,000 310,000 305,000 305,000 310,000
Water rate/1000 gals 1.45 1.45 1.45 1.45 1..45 1.45 I
COST INDICATORS: I
Expenditures 229,243 250,510 321,639 153,532 256,453 380,322 0
Program Revenues
Charges for Services 192,798 282,624 213,950 168,778 219,850 220,650 0 I
Levy Dollars 14,918 18,689 17,550 8,715 17,550 16,275 0
Other Dollars I
STAFFING:
Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 I
Lt. Equip. Oper.lForeman .20 .25 .25 .25 .25 .10
Secretary/Recept .10 .10 .10 .10 .10
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FUND:
Sanitary Sewer
DEPARTMENT MISSION:
To provide a safe, sanitary sewer
service to all City residents
DEPARTMENT: Sanitary Sewer
DEPT NO: 82
DESCRIPTION OF ACTIVITY:
Major activities include maintenance of eighteen (18) lift stations, and cleaning,
televising and repairing sewer mains to control inflow and infiltration. Sewage
treatment is performed by Metropolitan Council Wastewater Services (MCWS) and is
provided for in this area.
OBJECTIVES:
- Work with MCWS to correct inflow and infiltration into the sanitary sewer system
- Work with MCWS to reduce sewage treatment costs to the City
HIGHLIGHTS/COMMENTS:
Revenues:
Quarterly Sewer service charges at $65.00 per quarter
Interest revenue from investment of Sewer Fund cash balances
Other permit and connection fee revenues estimated based on 50 new homes
Expenses:
Staffing:
.10 Senior Accounting Clerk
.40 Light Equipment Operator
.10 ReceptionisVSecretary
Supplies/Materials:
Office Supplies, including billing forms and postage
Maintenance contracts for computer hardware and software
Support Services:
Contract with Munitech for system maintenance
Sewer Main Cleaning
Inflow & Infiltration Study
Insurance on sewer system
Legal & engineering services
Utilities
Travel & seminars
Charges & Fees:
Metropolitan Council Wastewater Services service access charges ($850 per new connection)
Charges for sewage flow into City of Excelsior trunk mains
Metropolitan Council Wastewater Services sewage treatment charges
Capital Outlay:
New Utility Line Locator and New Sewer Jetter
Other:
Depreciation
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FUND: #61 DEPARTMENT: Sanitary Sewer DEPT # 82 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted I
ITEM 1993 1994 1995 1995 Est-95 1996 1996
REVENUE I
Charges for Service 762,970 867,599 737,500 555,574 772,300 772,500
EXPENSES I
Staffing 13,804 10,413 22,373 5,439 9,500 22,608
Supplies/Materials 9,241 10,829 8,800 5,625 7,300 8,800 I
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Support Services 104,025 106,471 121,400 54,616 61,473 105,000 I
Charges & Fees 436,259 792,740 519,967 441,946 487,469 532,984
Capital Outlay 24,350 I
Transfers 6,000
Other 180,592 183,500 181,000 183,500 I
TOTAL EXPENSES 743,921 1,109,953 853,540 507,626 565,742 877,242 0
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SERVICE INDICATORS:
Miles of Sewer Line 54 54 54 54 54 54 I
No. of Connections 2,300 2,350 2,420 2,530 2,530 2,585
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No. of Lift Stations 18 18 18 18 18 18
Sewer Charge 54.75 65.00 65.00 65.00 65.00 65.00 I
COST INDICATORS: I
Expenditures 743,921 1,109,953 507,626 565,742 877,242 0
853,540
Program Revenues I
Charges for Services 762,970 867,599 737,500 555,574 772,300 772,500 0
Levy Dollars 0 0 0 0 0 0 0 I
Other Sources - Fund Balance (19,049) 242,354 116,040 (47,948) (206,558) 104,742 0
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STAFFING:
Sr. Acctg. Clerk .10 .10 .10 .10 .10 .10 I
Lt. Equip. Oper./Foreman .25 .25 .25 .25 .25 .40
Receptionist/Secretary .10 .10 .10 .10 .10
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FUND:
Recycling
DEPARTMENT MISSION:
To provide weekly pickup of recyclables
to all City residents; provide for the annual
pickup of household and yard wastes
DEPARTMENT: Recycling
DEPT NO: 84
DESCRIPTION OF ACTIVITY:
Weekly pick-up of newspaper, corrugated cardboard, recyclable plastics, glass and
metal, and other recyclable materials. Includes annual City curbside pickup of large household
items and brush, and operation of an annual brush/leaf composting drop-off site.
OBJECTIVES:
- Continue weekly pickup of recyclable materials
- Hold curbside pickup of household and yard wastes in the Spring of the year
- Improve on excellent/good rating for recycling program (85%)
- Provide a leaf and yard waste disposal site in Fall of the year
HIGHLIGHTS/COMMENTS:
Revenues:
Hennepin County grant - $.85 per household per month
City Clean-up fees for Spring clean-up
City Recycling Fee - $1 per month per household
Revenue Sharing from Recycling Contractor
Expenses:
Staffing:
Miscellaneous staffing for City Clean-up and Yardwaste Disposal
Supplies/Materials:
Office Supplies
Support Services:
Recycling contract with E-Z Recycling - $1.85/household/month
City Clean-up costs
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FUND: #62 DEPARTMENT: Recycling DEPT # 84 I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted I
ITEM 1993 1994 1995 1995 Est-95 1996 1996
REVENUE I
County Aid 60,714 48,300 22,000 21,788 21,788 23,970
Charges for Service 18,250 18,339 17,000 18,727 18,180 50,360 I
Transfers/other 11 ,195 2,764 30,906 6,164 8,000 6,000
TOTAL REVENUE & 90,159 69,403 69,906 46,679 47,968 80,330 0 I
OTHER SOURCES
EXPENSES I
Staffing 1 ,483 673 956 924 924 956
Supplies/Materials 100 100 I
Support Services 66,246 69,563 68,850 52,738 70,440 73,750
Charges & Fees I
Capital Outlay I
Transfers
TOTAL EXPENSES 67,729 70,236 69,906 53,662 71,364 74,806 0
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SERVICE INDICATORS:
Avg. mo. participants 4,950 5,000 5,000 5,000 5,000 I
Avg mo. ton age 50 50 50 50 50
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COST INDICATORS:
Expenditures 67,729 70,236 69,906 53,662 71,364 74,806 0 I
- Program Revenues 90,159 69,403 69,906 46,679 47,968 80,330 0
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= Levy Dollars (22,430) 833 0 6,983 23,396 (5,524) 0
Other Dollars I
STAFFING: I
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FUND:
Stormwater Management
DEPARTMENT MISSION:
To provide proper surface water and
ground water management throughout
the City.
DEPARTMENT: Stormwater Management
DEPT NO: 85
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DESCRIPTION OF ACTIVITY:
Activities include maintenance of storm sewer system, including cleaning of catch basins,
dredging of drainage ditches and retention ponds, and minor repairs to system problem areas.
Provides partial funding for larger subwatershed drainage projects.
OBJECTIVES:
HIGHLIGHTS/COMMENTS:
Revenues:
Stormwater Management Utility Charges
Transfers from the General Fund and use of Fund Balances
Expenses:
Staffing:
.10 Senior Accounting Clerk
.10 Light Equipment Operator/Foreman
Supplies/Materials:
Drainage Correction/Maintenance Materials
Support Services:
Capital Outlay:
Easement Acquisition for Grant Lorenz Drainage Project
Construction of Glen Road Drainage Improvements
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FUND:
Liquor
DEPARTMENT MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
DEPARTMENT: Tonka Bay
DEPT NO:
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
This location was acquired in December, 1994.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Provide a profit equal to 2% of sales for transfer to the General Fund
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
.05 Senior Accounting Clerk
4.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
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FUND: #71 DEPARTMENT: Liquor - Tonka Bay DEPT # I
BUDGET Actual Actual Budget Jan-Oct Annual Proposed Adopted I
ITEM 1993 1994 1995 1995 Est-95 1996 1996
REVENUE I
Sales 25,073 400,000 368,055 450,000 450,000
Cost of Goods 19,187 312,000 276,928 342,000 342,000 I
GROSS PROFIT 0 5,886 88,000 91,127 108,000 108,000
EXPENSES I
Staffing 2,865 45,000 47,273 54,000 54,000
Supplies/Materials 3 2,500 575 600 1,000 I
Support Services 1,130 10,000 10,121 11,000 11 ,500
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Charges & Fees 1,552 14,000 13,981 18,000 18,000
Depreciation I
Capital Outlay 1,000
TOTAL EXPENSES 0 5,550 72,500 71,950 83,600 84,500 I
TOTAL OPERATING INCOME 0 336 15,500 19,177 24,400 23,500
Transfers 10,000 25,000 15,000
Misc. Revenue/Exp. 600 3,591 3,800 3,500
NET INCOME 0 336 6,100 22,768 3,200 12,000 I
SERVICE INDICATORS: I
None
I
COST INDICATORS:
Program Revenues I
Net Income 0 336 6,100 22,768 3,200 12,000 0
Transfer to General Fund 0 0 10,000 0 25,000 15,000 0
I
Levy Dollars 0 0 (10,000) 0 (25,000) (15,000) 0
Other Dollars I
STAFFING: I
Full time:
Operations Manager .33 .33 .33 .33
Assistant Manager 1.00 1.00 1.00 1.00 I
Senior Acct. Clerk 0.05 0.05 0.05 0.05
Part time:
Sales Clerks 4.00 4.00 4.00 4.00 I
59 I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND:
Liquor
DEPARTMENT MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
DEPARTMENT: Shorewood 1/
DEPT NO:
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Provide a profit equal to 2% of sales for transfer to the General Fund
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
.05 Senior Accounting Clerk
5.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
60
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
FUND:
Liquor
DEPARTMENT MISSION:
To control the sale and distribution of
packaged alcholic beverages within the
City and to provide property tax relief
the use of operation profits.
DEPARTMENT: Shorewood I
DEPT NO:
DESCRIPTION OF ACTIVITY:
Provides for the sale of packaged alcoholic beverages to the general public.
OBJECTIVES:
- Effectively control the sale of packaged alcoholic beverages in the City
- Provide a profit equal to 2% of sales for transfer to the General Fund
HIGHLIGHTS/COMMENTS:
Revenues:
Estimated liquor sales
Expenses:
Staffing:
.33 Operations Manager
1.00 Assistant Manager
.05 Senior Accounting Clerk
5.00 Part time Sales Clerks
Supplies/Materials:
Office Supplies, Bags, Postage
Support Services:
Finance and Auditing Services
Contractual Rug Service
General and Liquor Liability Insurance
Electric & Gas Utilities, and Refuse Hauling
Charges & Fees:
Building Rental
Advertising
Credit Card Service Charges
Capital Outlay:
Misc. Revenue/Expenditures:
Interest Income & Service Charges
62
MAYOR
Robert Bean
CITY OF
SHOREWOOD
COUNCIL
Kristi Slover
Bruce Benson
Jennifer McCarty
Doug Malam
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474.3236
EXECUTIVE SUMMARY
SHOREWOOD CITY COUNCIL MEETING
WEDNESDAY, NOVEMBER 29, 1995
..~
Following the regular portion of the meeting, the Council will meet in Work Session
format to discuss the Highway 7 Corridor Study with Planning Director Brad Nielsen. .
A~enda Item #3A: The enclosed Cooperative Construction Agreement between the City and MNDOT
provides to the City $39,960 for the State's share of the cost of the storm sewer construction on the Old
Market Road/State Trunk Highway 7 project. Staff has reviewed the agreement and recommends Council
approval.
A~enda Item #3B: This motion would approve an agreement with Research Quick to provide meeting
facilitation and technical support for the Snowmobile Task Force (for $2,400) and for design and
supervision of distribution and data analysis of a survey for the Task Force ($3,200). This agreement was
unanimously recommended by the members of the Task Force.
A~enda Item #3C: Motion to approve Change Order #1. This change order has a net effect of reducing
the contract amount by $23,010. The City Engineer will fill in the progress of the project at the Council
meeting.
A~enda Item #3D: It was the City Council's intention to allow for the payment of the special assessments
. for water improvements in equal annual payments over the term of the assessment. In reviewing the State
. .. Statutes on this matter, it was found that any payment method varying from the equal payment of principal
. must be stated in the resolution approving the assessment roll. This was not done in the original
resolution. The draft resolution included herein amends the original resolution to comply with the statute
and to allow for the preferred payment method.
A~enda Item #5: AI and I will take approximately 15 minutes to present the Operating Budget to the
public. The Council then opens the hearing for public comment. Following public comment, the Council
will table action on adopting the budget and establishing a levy until the December 11 meeting.
A~enda Item #8: Enclosed is the final Senior Community Center Agreements and the first amendment to
the Agreement as approved by the City of Deephaven for Council consideration. The enclosed packet of
material is being considered.by the City of Tonka Bay the same evening it is being considered by the
Shorewood City Council.
A~enda Item #9: The Council has indicated in budget work session that a recycling fee of $3.00 per
quarter should be considered. This ordinance would establish such a recycling charge beginning January
1, 1996.
A Residential Community on Lake Minnetonka's South Shore
.
.
CITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDA Y, NOVEMBER 6, 1995
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
MINUTES
, "> ~;, ".... '1<1'% .,,~~
U..... 'It..... }U '.>;::, "" 'I#'.~..,' I;'
It .,y >" .~
,; ,"\1 ,4" 1*'
,-I ~'Q.i ,.
1.
CONVENE THE WORK SESSION
The work session came to order at 7:40 p.m.
Present:
Mayor Bean; Councilmembers Malam, McCarty, and Benson; Administrator Hurm,
Finance Director Rolek, City Engineer Larry Brown, and Consultant Ed
DeLaForest.
Absent:
Councilmember Stover.
2.
DISCUSSION ON THE 1996-2000 CAPITAL IMPROVEMENT PROGRAM
Hurm provided the Council with additional handouts, helpful for the discussion of the Capital
Improvement Program.
Hurm explained the staff hopes to have a proposal for the next five years for Council approval at
their next Council meeting.
A. WATER SYSTEM
Discussion was held on the water system, the water tower and issues related to the City in respect
to water.
Hurm noted staff basically took the issues to be addressed in the Capital Improvement Program for
water and prioritized them.
In regard to the issue of Victoria connecting to the Shorewood water system, Mayor Bean indicated
discussions are still underway and indicated staff will be drafting an agreement to be forwarded to
the City of Victoria. Cost and charges of the project were discussed. Mr. DeLaForest noted
Victoria has mentioned a $250,000 up-front capital contribution.
Mr. DeLaForest indicated Victoria is still unsure of when they would connect, and he noted
Shorewood's system is more than adequate to support the increase. Mr. DeLaForest noted the
easements would be at no cost to Shorewood. He indicated it is staffs goal to have an agreement
by Thanksgiving for Council approval.
Also noted under this discussion was the question of the Shorewood water tower. Hurm noted
there has been an inquiry from CAFE Radio, in regard to using the tower for their antenna.
Discussion was held in regard to communication antennas on the tower. Mr. DeLaForest
suggested the City retain a Communication Consultant for advice.
Hurm noted the $250,000 capital contribution and the Senior Project in the TIP district will help
the funding of the water tower project.
#~ ~
, - C^~rr
CITY COUNCIL WORK SESSION
November 6, 1995 - PAGE 2
Hurm questioned the Council in regard to Senior Housing near the tower site. Council concurred
that it would be in the best interest of the Community to move forward with the Senior Housing.
Discussion was held regarding resident issues and the water system proposal.
Hurm encouraged the Council to attend a neighborhood meeting scheduled for November 28th in
regard to road reconstruction and the water system.
B. PUBLIC FACILITIES
Discussion was held regarding the Badger well building. Mr. DeLaForest indicated the building is
not up to code. Various options are under discussion for the repair of the building until 1997 when
the large hydraulic system is no longer needed and the building size can be reduced.
Discussion was held regarding the Senior Center.
Discussion was held regarding hockey rinks.
C.
STREETS
.
Mr. DeLaForest reviewed the assessment issues regarding reconstruction of the Shorewood
streets. The entire Council expressed concern for assessing the citizens for the water and the
streets at the same time.
Discussion was held regarding assessments; when and how they would be assessed. Also
discussion was held regarding which roads would be chosen for reconstruction.
Discussion was held regarding the bridge to the island and its repair.
Mr. DeLaForest noted there are streets in the City that are in need of repair at this time and should
be scheduled for reconstruction in 1996. He encouraged the City to start survey work now so the
bids could go out in March. It was the consensus of the Council to direct staff to move forward.
Hurm noted he would provide information for action at the next Council meeting.
Ms. Teri Naab, Deputy Clerk arrived at 9:30 p.m.
Discussion was held regarding the audio/video system in the Council Chambers. Ms. Naab
reviewed the information she had gathered.
The consensus of the Council was to purchase the system in phases over a period of years to
spread the cost. It was suggested to resolve the audio problems fIrst and move on later with
additional video equipment.
.
C. EQUIPMENT
Rolek reviewed the proposed equipment replacement schedule. Hurm indicated staff has been
helpful in regard to maintaining the equipment.
D. PARKS/TRAILS
Hurm noted the trails that would be MSA (Minnesota State Aid) trails. He indicated there are some
standards that need to be followed in order to receive funding for those trails.
.
.
CITY COUNCIL WORK SESSION
November 6, 1995 - PAGE 3
It was the consensus of the Council that the trails be constructed to provide safe pedestrian traffic
within the City.
Discussion was held regarding park improvements.
The meeting was adjourned at 10:45 p.m.
RESPECTFULL Y SUBMITTED,
Ruth A. McLaurin
Recording Secretary
TimeSaver Off Site Secretarial
ATTEST:
ROBERT B. BEAN, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
.
.
CITY OF SHOREWOOD
EXECUTIVE SESSION
MONDA Y, NOVEMBER 13, 1995
CONFERENCE ROOM
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CONVENE EXECUTIVE SESSION MEETING
DRAFT
Mayor Bean called the meeting to order at 7:00 p.m.
Roll Call
Present:
Mayor Bean; Councilmembers Benson, Malam, McCarty and Stover; and
Administrator Hurm.
Administrator Hurm reviewed for the City Council the details of the ongoing negotiations with
Local AFSCME #224 representing the Public Works Department and Teamster Local #320
representing the Police Officers. He reported that it is hoped that the units will settle with the City
and the Police Coordinating Committee before the end of the year.
There being no further business, the meeting adjourned at 7:30 p.m.
RESPECTFULL Y SUBMITTED,
James C. Hurm,
City Administrator
ATTEST:
ROBERT B. BEAN, MAYOR
JAMES C..HURM, CITY ADMINISTRATOR
~;ZB
CITY OF SHOREWOOD
WORK SESSION
MONDA Y, NOVEMBER 13, 1995
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
9:10 P.M.
1.
MINUTES
CONVENE WORK SESSION MEETING
DRAFT
Mayor Bean called the meeting to order at 9: 10 p.m.
A.
Roll Call
Present:
Mayor Bean; Councilmembers Benson, Malam, McCarty and Stover; Administrator
Hurm, Finance Director Rolek, OSM Engineer Hornby, Planning Director
Nielsen, and City Engineer Brown.
2. DISCUSSION ON STATUS REPORT ON 1995 GOALS AND OBJECTIVES
. There was Council consensus to discuss this item at the next scheduled City Council meeting.
3. DISCUSSION ON CAPITAL IMPROVEMENT PROGRAM
City Administrator Hurm noted some proposed changes to the capital improvement program.
These included changes in the equipment chart, the public facility chart to allow $3,000 to be set
aside for audio improvements, $3,000 for projection improvements and $6,000 for camera
improvements and $5,000 to be set aside for new carpet in City Hall in 1998, the Trail Fund, and
in the assessment rate in the street chart.
.
Mr. Hornby introduced a 5 year plan which addressed the cost of watermain construction and
street restoration which coincides with the Capital Improvement Program and Comprehensive
Plan. It does not take into account the assessments levied on properties abutting the projects. The
priority for 1996 would be to bring the City of Victoria on line and for 1997 to hook up the Badger
Field System with the Boulder Bridge System. Cost estimates reflect restoration of the streets
similar to the project done this year.
Rolek introduced his projections for the watermain construction plan. His. 20 year projections
included assessments and interest, trunk charges. The projection did not take into account the
current water fund or watermain project. Rolek.reported Victoria appears willing to contribute a
possible $700,000 to capital costs incurred to this point and enter into a 50 year agreement with the
City of Shore wood.
Hurm reported Victoria had recommended a 50 year agreement rather than a 10 year agreement as
previously discussed. The $700,000 would be spread over a 15 year period at an interest rate of
5.02% to help fund Shorewood's bond issuance. There was also discussion with Victoria of
selling water to them at a wholesale rate of 80% of the retail rate ($1.16/1000 gallons) in bulk. The
reason for the wholesale rate is Victoria's costs to maintain the system, they will not be supplied
treated water, and the expenses associated with the system which are not attributed to the City of
Victoria.
Rolek explained the water usage calculations and operating cost figures. Taking all this into
consideration, the water fund, at the end of the five year study has a projected balance of
$622,000.
CITY OF SHOREWOOD - WORK SESSION MINUTES
November 13, 1995 - PAGE 2
Hurm noted this was only a first draft provided for study and consideration, and to be reconsidered
at the work session scheduled for November 20, 1995.
Councilmember Stover excused herself from the work session at 10:00 p.m.
There was Council consensus to direct staff to provide information at the work session including
identification of homes built in the last 10-15 years and reasoning as to why properties are included
in the first five years of the project.
4. ADJOURNMENT
Malam moved, McCarty seconded to adjourn the Work Session meeting at 10:26
p.m. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Lorri L. Kopishcke
Recording Secretary
TimeSaver Off Site Secretarial
.
_ ATTEST:
ROBERT B. BEAN, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
.
.
.
CITY OF SHOREWOOD
REGULAR CITY COUNCIL MEETING
MONDA Y, NOVEMBER 13, 1995
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
1.
MINUTES
CONVENE CITY COUNCIL MEETING
DRAFT
Mayor Bean called the meeting to order at 7 :36 p.m.
A.
Roll Call
Present:
Mayor Bean; Councilmembers Benson, Malam, McCarty, and Stover;
Administrator Hurm, City Engineer Brown, City Attorney Keane, Planning
Director Nielsen, and Finance Director AI Rolek.
B. Review Agenda
City Engineer Brown explained Item 3B should be removed from the Consent Agenda as the
necessary signatures had not been obtained until after the Council packet went out for print. This
item will be included on the next City Council agenda.
Malam moved, McCarty seconded to approve the agenda for November 13, 1995
as amended by removing Item 3B. Motion passed 5/0.
Mayor Bean announced a petition for stoplights in the Brynmawr subdivision had not been
received in time to be included on tonight's agenda. This item would not be a topic of discussion
tonight.
2. APPRO V AL OF MINUTES
A. City Council Regular Minutes - October 23, 1995
Benson moved, McCarty seconded to approve the October 23, 1995 City Council
Regular Meeting Minutes as amended on Page 2, Paragraph 9, Line 3 replace
"exiting" with "existing", Page 5, Paragraph 6, Line 1 add "McCarty" after
Councilmember, and Page 7, Paragraph 1, Line 2, replace "OCTDOT" with "'OPT
OUT'''. Motion passed 4/0. (Councilmember Stover abstained as she was not
present at the October 23, 1995 meeting.)
B. City Council Work Session Minutes - October 23, 1995
McCarty moved, Benson seconded to approve the October 23, 1995 City Council
Work Session Minutes as presented. Motion passed 4/0. (Councilmember Stover
abstained as she was not present at the October 23, 1995 meeting.)
3. CONSENT AGENDA
Mayor Bean read the Consent Agenda for November 13, 1995.
McCarty moved, Stover seconded to approve the Motions on the Consent Agenda
and to adopt the Resolutions therein:
"
REGULAR CITY COUNCIL MINUTES
November 13, 1995 - PAGE 2
A.
RESOLUTION
Subdivision. "
Road.
NO. 95-108, "A Resolution Approving a Simple
Applicant: Alan Krutsch. Location: 25725 Smith town
C. RESOLUTION NO. 95-109. "A Resolution Accepting Adequacy of
Petitions for City Improvements."
D. RESOLUTION NO. 95-110, "A Resolution Approving the Final
Assessment Roll - Water System Improvement Project."
E. RESOLUTION NO. 95-111. "A Resolution Approving a Conditional Use
Permit for Accessory Space in Excess of 1,200 Square Feet." Applicant:
Tom Wartman. Location: 28120 Boulder Bridge Drive.
F. RESOLUTION NO. 95-112. "A Resolution Approving a Preliminary Plat
and Lot Width Variance - Woodside 2nd Addition." Applicant: Don
Peterson, LeG ran Homes, Inc." Location: 28030 Woodside Road.
G.
.
RESOLUTION NO. 95-113. "A Resolution Approving a Preliminary Plat -
McCary Addition." Applicant: Carl Zinn, representing Thomas and Mary
McCary. Location: 6010 Ridge Road.
H. Motion to Approve an Extension of Time to Correct a Zoning Violation.
Appellant: Jeff Christian. Location: 24700 Wiltsey Lane.
I. Motion to Approve a Letter of Agreement with Ken Potts Regarding
Prosecution for the Years 1996 and 1997.
J. Motion to Approve a Letter of Agreement with Ken Potts Regarding
Forfeitures for the Years 1996 and 1997.
Motion passed 5/0.
4. MATTERS FROM THE FLOOR - None.
5.
7:45 P.M. - PUBLIC HEARING - VACATION OF A DRAINAGE AND
UTILITY EASEMENT
.
A. Consideration of a Resolution Regarding the Vacation of a Drainage and Utility Easement.
Applicant: Allan Larson. Location: 4320 Dellwood Lane.
Nielsen explained Mr. Larson owns the property at 4320 Dellwood Lane which was originally
platted as two lots. In 1992, the lots were legally combined to allow Mr. Larson to build a
detached garage. Mr. Larson had intended to redivide the property but has now decided to expand
his home. This will require vacation of the drainage and utility easements. This will preclude Mr.
Larson's ability to redivide the lot at a later date. Nielsen indicated staff is recommending approval
of the vacation of drainage and utility easements.
Mayor Bean opened and closed the public hearing at 7:47 p.m. since no one appeared to address
the CounciL
Councilmembers considered the request.
.
.
REGULAR CITY COUNCIL MINUTES
November 13, 1995 - PAGE 3
Stover moved, Benson seconded to adopt RESOLUTION NO. 95-114. "A
Resolution Granting the Vacation of a Drainage and Utility Easement." Applicant:
Allan Larson. Location: 4320 Dellwood Lane. Motion passed 5/0.
6. PLANNING - Report by Representative
There was no report as the Planning Commission did not meet on November 7, 1995 due to it
being election night.
7. CONSIDERATION OF A SPEED STUDY - SHOREWOOD OAKS DRIVE
Brown reported this issue had surfaced after the stop signs were relocated from the intersection of
Maple Leaf Circle and Shorewood Oaks Drive to Oak Leaf Trail and Shorewood Oaks Drive. A
volume count and a speed study have been conducted in these areas. The average speed on
Shorewood Oaks Drive was 22 mile per hour with 11 vehicles exceeding 35 miles per hour. The
average speed on Oak Leaf Trail was 22 miles per hour with 3 vehicles exceeding 35 miles per
hour. The Minnesota Department of Transportation (MNDOT) conducted a traffic count and traffic
volumes averaged 394 vehicles per day on Oak Leaf Trail and 395 vehicles per day on Shorewood
Oaks Drive. Brown explained these volumes clearly did not warrant stop signs being placed in this
area at all. MNDOT has suggested the City remove the stop signs completely. Brown indicated
the City Engineering Department's first recommendation would be to remove the stop signs but
due to the fact that the stop signs do balance the traffic between the two locations and reduce the
amount of cut through traffic, staff is recommending the stop signs remain in their current location.
Brown explained the City of Shorewood is bound by state statutes to not reduce the speed limit to
less than 30 miles per hour. An option would be to remove the stop signs and post signs with
directional arrows and an advisory plate of 20 miles per hour at the sharp curves. This is not
standard practice but is a practice which can be done to address the neighborhood concerns.
Councilmember McCarty asked if MNDOT had performed a speed study and a traffic count.
Brown indicated MNDOT had only performed a volume count.
City Administrator Hurm explained the counts used were obtained on the two streets for the same
five day period. He reported letters were received by the City today in regard to the stop signs
from James Pisula, 26175 Shorewood Oaks Drive and Angela McMullen, 6055 Maple Leaf Circle.
Mayor Bean outlined the two letters received. Councilmember McCarty noted the counter MNDOT
had placed in front of Mr. Pisula's home only calculated the volume of traffic, not the speed.
An unidentified resident asked when he would be able to speak. He indicated he had viewed the
video tape from a previous Council meeting and felt that no one was present at that meeting who
had been present at the Council meeting when the signs were originally placed except
Councilmember Stover.
Councilmember McCarty stated she had signed the original petition in 1991-1992. The difference
from that time is that the neighborhood was not developed to the extent which it is presently and
this affects the placement of the signs. She noted the stop signs are not warranted currently and
were not warranted when the original request was made. However, the Police Chief has stated the
current placement of the stop signs does come closer to meeting the warrants.
Mayor Bean stated the issue before the Council was the best way to control traffic and balance and
determine a way to control speed to minimize the risks, in a fairly mobile area where there are a lot
of children. He indicated a decision should be made based on the expert information presented by
MNDOT, the City Engineer and the South Lake Minnetonka Public Safety Department (SLMPSD).
He stated the Council had participated in a fair amount of discussion ~ith the residents in the area
REGULAR CITY COUNCIL MINUTES
November 13, 1995 - PAGE 4
and this was not a public hearing. Everyone involved was concerned with the safety of the
children and the neighborhood.
An unidentified resident indicated he felt the facts were not clear. He felt the neighborhood was
90% developed when the stop signs were originally placed in the area. He noted the Council at
that time voted 5-0 to approve the placement of the stop signs recognizing that the greatest activity
of children was in the cul-de-sac area.
Councilmember McCarty stated the neighborhood was not 90% developed at that time. She
acknowledged the concern to keep the neighborhood safe.
Mayor Bean again noted he would rely on the information presented by MNDOT, the City
Engineer and the SLMPSD and not by a decision which was made in the past.
Councilmember Stover stated the previous Council and this Council were striving for the same
objective. That is safety of the neighborhood. She indicated she did not feel the stop signs should
be moved based solely on the fact that the amount of children in the neighborhood had changed.
She did agree the speed advisory plates prior to the curves in the roadway would be an asset. She
asked what distance would be between the signs. .
Brown stated the signs would be approximately 200 feet apart. He noted most people revert back
to a 30 mile per hour speed limit when there is no speed limit posted. He noted this option was
recommended by MNDOT.
Mayor Bean questioned why it was allowable to have a lower speed limit posted in some areas and
not others. Councilmember Stover explained in some cases the State will warrant a speed limit
lower than 30 miles per hour depending on several factors such as the sight, width, curvature and
alignment of the road.
Hurm acknowledged a speed limit lower than 30 miles per hour could be posted but would not be
enforceable. Councilmember Stover noted the Police Department has asked that speed limits under
30 miles per hour not be posted.
Councilrnember McCarty asked if there were any legal ramifications if the City posted speed limit
signs less than 30 miles per hour. City Attorney Keane stated he would investigate this but .
believed the only problem was that it would not be enforceable.
There was Council consensus that the speed advisory plates with directional arrows placed prior to
the sharp curves would be the best alternative.
Councilmember McCarty noted the stop signs have provided a balance in the traffic flow.
An unidentified resident noted the stop sign had been placed right in front of Councilmember
McCarty's house.
Councilmember McCarty stated the stop sign was indeed in front of her house but now she has to
stop every time she goes out even just to get the mail. She noted the stop signs were not moved
because of where she lives but because of what several people in the neighborhood had requested
and input from the Council, the Police Chief and the Public Works Director. The fact remains, the
Police Chief believes this is better placement of the stop signs.
McCarty moved, Stover seconded that the stop signs located at the intersection 0 f
Shore wood Oaks Drive and Oak Leaf Trail remain in their current location.
REGULAR CITY COUNCIL MINUTES
November 13, 1995 - PAGE 5
An unidentified resident asked if he could speak. Mayor Bean again stated this was not a public
hearing.
.
Councilmember Stover emphasized the reason for making a change at all was to make the area as
safe as possible. The traffic study shows this placement distributes the traffic evenly. She
encouraged residents to drive with the same care in others' neighborhoods as they would in their
own.
Councilmember McCarty stated she hated to see the neighbors upset. She indicated she believed
this to be the best and safest decision. She pleaded with the neighbors and those using the cut
through to obey the safety measures.
V oting on the motion: Motion passed 5/0.
Councilmember Malam stated he liked the speed advisory plates but was not comfortable with
removing the other speed limits signs. Nielsen stated this was what MNDOT had suggested.
Mayor Bean noted it was important for the Shorewood Police Officer to patrol this area more. This
however, should be above and beyond the patrol of the regular police officer, not a replacement.
Malam moved, McCarty seconded to remove the existing speed limit signs on Oak
Leaf Trail and Shorewood Oaks Drive and post speed advisory plates with
directional arrows prior to the sharp curves advising a speed of 20 miles per
hour. Motion passed 5/0.
Mayor Bean expressed his frustration with the whole issue. He noted the constraints the City has
to operate within relative to what can be done in regard to the speed limit from a legal standpoint.
Even with the posted speed limit signs, the police officers are limited due to the "reasonable margin
of error". He agreed with Councilmember Stover, echoing that each resident needs to remember if
it is not okay to speed in our own neighborhood, it is not okay to speed in other neighborhoods.
8. CONSIDERATION OF A MOTION TO AUTHORIZE PRELIMINARY
SURVEY WORK BY OSM FOR PROPOSED IMPROVEMENT PROJECTS
.
Brown reported he was fairly confident the proposed street and water improvements included in
these surveys would be under construction in 1996 or soon after. Staff is recommending the data
be obtained now to give the consulting engineer adequate time over the winter for design.
Stover moved, McCarty seconded to authorize preliminary survey work by OSM
for proposed improvement projects. Motion passed 5/0.
9. CONSIDERATION OF A MOTION OF APPROVAL OF A DRUG AND
ALCOHOL TESTING POLICY AND PARTICIPATION AGREEMENT
WITH MINNESOTA COUNTIES INSURANCE TRUST
Brown explained a recent change in legislature has prompted cities and agencies to require anyone
operating a commercial vehicle go through drug and alcohol testing. Staff has reviewed other
policies and consulted with the Public Works Director to put together the best policy to address the
issue. The policy was forwarded to the City Attorney and received more revisions than staff had
anticipated. Brown explained due to this, staff is asking the policy not be pa<;sed tonight. The City
Engineer and City Attorney recommended approval of the participation agreement with Minnesota
Counties Insurance Trust (MCIT). Brown stated because there are a number of agencies being put
into this pool for testing, the MClT was requesting the participation agreement as soon as possibl~.
The revised drug and alcohol testing policy will be presented at the December 11, 1995 Council
meeting.
REGULAR CITY COUNCIL MINUTES
November 13, 1995 - PAGE 6
Benson moved, Stover seconded to approve the participation agreement with
Minnesota Counties Insurance Trust as presented. Motion passed 5/0.
Benson moved, Stover seconded to continue consideration of the Shorewood
policy relative to drug and alcohol testing to the December 11, 1995 City Council
meeting. Motion passed 5/0.
10. ADMINISTRATOR AND STAFF REPORTS
A. Attorney's Report on Sealcoating Agreement
Keane reported this was a follow up report to a request made by the City Council to determine if
any claims could be pursued with regard to the performance contract for the seal coating project
performed in 1994 and the smoothing out which will be completed in 1996. He reported he
consulted the contract documents, and specifications and has determined the City has no claims. It
was the opinion of the Director of Public Works that the work had been completed to bid
specifications. Provisions to arbitrate a dispute in the Cities' contract were not provisions Keane
would agree with but the documents were not drawn up by Shorewood but by an engineer of .
another City that participated in the joint efforts. He indicated the ability to bring those issues
under the dispute resolution provisions ended thirty days after completion of the project.
B. Engineer's Report on Feasibility of Water Extension Requests
Brown explained this item was put on the agenda as a reminder to the public. He stated some
watermain connections are critical and most will try to mesh with roadway deterioration and
restoration. The City however, would like residents who are interested in having water inform the
City, so staff will have a better idea of the age of wells and who is interested in having City water.
Brown reported, based on the level of progress and the inclement weather, staff has advised the
contractor to stop excavating and go back to the work done so far and perform some necessary
restoration. Smithtown Road has been kept intact and operations have been seized at the point of
the Minnewashta School.
In the Howard's Point area, Brown noted there had been concern for the blacktop being laid this
year due to the temperatures falling off rapidly. However, there were a number of concerns by .
residents and it was decided to lay the blacktop. The blacktop is now in place and the contractor .
will be,performing some restoration to the area.
Brown announced there will be a public information meeting in regard to the Howard's Point
project area on November 28, 1995 at 5:30 p.m. in the Council Chambers. This meeting will
focus primarily on the Howard's Point area but residents with any questions about the water
project are urged to attend.
Nielsen reminded the City Council of the meeting in Excelsior on November 27, 1995 from 4:00
p.m. to 7:30 p.m. This meeting is to discuss proposed improvements to the intersections of Mill
Street and Highway 7 and Water Street and Highway 7. He noted it will be an open house with
exhibits, proposed plans, representatives from MNDOT and comment cards.
11. MAYOR AND CITY COUNCIL REPORTS - None
12. ADJOURNMENT TO WORK SESSION FORMAT SUBJECT TO
APPROVAL OF CLAIMS
.
.
REGULAR CITY COUNCIL MINUTES
November 13, 1995 - PAGE 7
Malam moved, McCarty seconded to adjourn the City Council meeting to Work
Session format at 8:58 p.m., subject to approval of claims. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Lorri L. Kopischke
Recording Secretary
TimeSaver Off Site Secretarial
ATTEST:
ROBERT B. BEAN, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
MAYOR
Robert Bean
CITY OF
SHOREWOOD
COUNCIL
Kristi Stoller
Bruce Benson
Jennifer McCarty
Doug Malam
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331.8927 . (612)474-3236
MEMORANDUM
TO:
Mayor and City Council
Jim Hurm. City Administrator. V~ t! '
Larry Brown P
November 27, 1995
.
FROM:
DATE:
RE:
Cooperative Agreement 73870 Associated with the Seasons Project
Agreement between the City of Shorewood and MN/DOT
As you may recall, the City proceeded with storm drainage improvements associated with the
Season's Development Project. The storm sewer system that conveyed runoff from T.H. 7/01d
Market Road and adjacent detention ponds along the south side of T.R. 7 were found to be in
poor condition, with some pipes being totally collapsed.
On June 7, 1995, the City Council authorized a resolution requesting MN/DOT's cost
participation in completing these drainage improvements for their proportionate drainage areas
(refer to attachment 1). The associated cost to MNIDOT is $39,960. At that time, MN/DOT
stated that they were willing fund their portion of the costs, however, this was not a programmed
improvement project. Thus, the transfer of funds would have to occur at a later date.
.
MN/Dot has now encumbered the funds and is awaiting execution of the attached agreement
between the City of Shorewood and the State (refer to attachment 2). In summary, the ,
agreement stipulates that City of Shorewood shall maintain portions of the storm sewer installed .
that are outside of MNIDOT' s right of way and within our corporate border.
This agreement appears reasonable and is recommended for approval. If the City Council
approves the agreement, staff will prepare a letter of request to the State to transfer the
encumbered funds.
A Residential Community on Lake Minnetonka's South Shore
1f3A
.... ...
. CITY OF SHOREWOOD
RESOLUTION NO. 95-li
A RESOLUTION REQUESTING l\tllNNESOTA DEPARTl\tlENT OF
TRANSPORTATION PARTICIPATION IN DRAINAGE li\'lPROVEl\tlENTS
FOR T.R. 7 IN THE SEASONS' DEVELOPMENT
WHEREAS, pursuant to a resolution passed by the Council on July 26. 1993. the
City Engineer has prepared plans and specifications for drainage and other improvements
south of T.R. 7 through the Seasons' Development; and
WHEREAS, these drainage improvements benefit the drainage along and under
T.R.7; and
WHEREAS, the Minnesota Department of Transportation has approved said plans
and previously agreed to participate in the funding of said drainage improvements.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota that cost participation for said drainage improvementS by MnDOT
is hereby requested.
Adopted by the City Council of the City of Shorewood this 12th day of June, 1995.
.
:2..-{L.J-1~Wt"-
Robert B. Bean, Mayor
ArrEST:
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RESoLUTION NO. '5-
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A REsoLUTION AUTHORIZING EXEClJTION OF COOPERA'l"IVE
CONSTRUCTION AGREEMENT 73870
WHEREAs, pursuant to a resolution passed by the Counc.U on June 12. 1995, the
City of Shorewood has requested Minnesota Department of Transportation participation in
drainage improvements in the Season's Development within the corporate City limits under
State Project No. 27()6..187 (T.H.7==<012); and
WHEREAs, the drainage hnprovements benefit the drainage along and under
Minnesota State Trunk Highway No.7; and
WHEREAs, the Minnesota Department of Transportation has previously approved
plans and specifications for said State project; and
WHEREAs, the Minnesota Department of Transportation has previously agreed to
participate in the funding of said drainage improvements.
NOW THEREFORE, BE IT RESOL YED that the City of Shorewood enter into
Agreement No. 73870 with the State of Minnesota, Department of Transportation, for the
foUowing purposes. to--wit:
To provide for a IlJJI1p sum payment of $39,960.00 by the State to the City as the
State's full and complete share of the costs of the storm sewer construction and other
associated construction performed upon, along and adjacent to Trunk Highway No. 7 at Old
Market Road within the corporate City limits under State project No. 2706-187
(T.H.7 = 012).
.
BE IT FURTHER RESOLVED that the proper City officers are hereby authorized
and directed to execute such agreement.
Adopted by the City Council of the City of Shorewood this 29th day of November, 1995.
.
Roben ~ Mayor
ATrEST:
James C. Hurm, Administrator IOerk
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November 17, 1995
Jim Hurm, City Administrator
The City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Dear Jim:
This letter is in response to your request for a proposal to:
.
A..
Provide staff support and facilitation to the Snowmobile Task Force
B. Design and supervise a mailed survey to Shorewood residents on topics
related to the Task Force's work,
Background:
The City of Shorewood has approved a Comprehensive Plan for the city. One
of the directives within that plan was to explore snowmobile usage within the
city, The City Council appointed a Task Force to develop recommendations on
a variety of city policies which would be influenced by decisions about
snowmobile usage.
A.
.
The Task Force has met three times and has requested that a
professional facilitator work with them to:
clarify the issues
help keep the group focused on its initial aim
serve as a technical expert on data gathering issues
provide analytical support in interpreting complex data
record and summarize any agreements which are made by the
group and help develop a summary report for the City Council.
The Task Force would like to complete its work by May 1, 1996, and then
present its recommendations to the City Council.
B. As a part of the data collection efforts needed to support this project, the
Task Force has determined that it would like to sponsor a city-wide
survey of citizens on various opinion topics related to this issue. This
survey would provide a database which could serve to inform Task Force
members on citizens' opinions. The survey would be distributed next
spring, in February or March.
The consultant has been asked to provide an estimate of consulting costs for
both of these efforts.
313
~
Quik
Work Activities:
A.
Task Force work and support would include:
Development and design of the agenda and work plan for each
of six to eight Task Force meetings. This would be done in
conjunction with the Chairs of the Task Force.
Facilitation of each of the six to eight meetings and documentation
of agreements which are reached at these meetings.
Providing advice to the Task Force regarding data needs and any
research or data collection activities.
Summary of agreements made, data gathered to support these
agreements and any other work in a summary report to be given to
the City Council. by May 1. 1996.
Survey work and support would include:
Facilitation of a smaller Work Group of the Task Force to design,
test and finalize a survey as well as the sampling process.
Interviews of 6-8 area representatives selected by the Work Group
to provide input into survey items and questions.
Pilot test of a draft survey with no fewer than ten citizens to
determine its effectiveness in soliciting answers to the Task
Force's questions.
Supervision of the printing and distribution of the survey.
Coding the surveys (open-ended items), preparing for data entry,
and verified data entry for up' to 600 surveys. Additional surveys
will be entered at a nominal fee which covers coding and entry
costs.
Preparation of two reports: first, a frequency distribution report
which shows the percentage of answers for each answer category.
Second, a report of selected cross-tabs as determined by the Work
Group and/or Task Force.
Preparation of a summary report of survey findings.
.
B.
.
Timetable:
A. The Task Force would meet about 6-8 times for about 2 hours each time
between November and the end of April, 1996.
B. The Survey Work Group would meet about 4 times for about 90-120
minutes each time between January and April, 1996.
>-
(2uik
Costs:
A. For facilitation and technical expert support of the Snowmobile Task
Force for six months, the fee is: $2,400.
.
B. For design, development, supervision of distribution and data analysis of
a survey to support the work of the Task Force, the fee is: $3,200.00.
This fee does not include any printing or postage for the survey. It does
include all other costs. For those surveys returned which are in excess of
600, there would be a fee for processing each additional survey.
Other costs are: $.30 per mile for local mileage.
C.
Payment Plan:
A. The fees for the Snowmobile Task Force work will be divided into six
equal parts. These fees will be due on the first of the month beginning in
December. Thus, payments will be $400 each due on December 1
through May 1, 1996.
B.
(Typically, invoices are sent one month in advance to allow adequate
time for your internal processing.)
The fees for the mailed survey will be divided into four equal parts.
These fees will be due on the first of the month beginning in January.
Thus, payments will be $800 each due on January 1 through April 1,
1996.
.
C. Expenses will be billed as they accrue on the monthly invoices. As our
office is so close to your office, I expect these will be nominal.
Jim, I hope that this is all clear. If you have any questions about this proposal,
please feel free to call and ask. I want to offer only those services which I know
you need and can use. Thank you for the opportunity to work once again with
the City of Shorewood.
Best regards,
~ Oh~~
J dith Marshik, Senior Consultant
Enclosure: First invoice due on December 1, 1995
. .,,_.: ~ () 1 J; J r
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November 17, 1995
Jim Hurm, City Administrator
The City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Invoice Number 1995-1201
=============================================================
For committee support services offered to the Snowmobile Task Force of
Shorewood City Council.
.
First payment of 1/6 of project fee of $2,400.00
Mileage: (3 trips @ 12 miles each @ $.30 per mile)
Meeting with Jim Hurm, November 3. 1995
Meeting with Task Force, November 7, 1995
Meeting with Jim Hurm, November 17, 1995
$400.00
$10.80
TOTAL DUE THIS INVOICE:
$410.80
=============================================================
.
Payment is respectfully requested on or before December 1, 1995.
Thank you for the opportunity to be of service.
~ f
':
MAYOR
Robert Bean
CITY OF
SHOREWOOD
COUNCIL
Kristi Stover
Bruce Benson
Jennifer McCarty
Doug Malam
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236
:tv1EMORANDUM
TO:
Mayor and City Council
::::~~i~ AdmIDistrat~
November 27, 1995 ~
.
FROM:
DAlE:
RE:
Boulder Bridge/Badger Field Watermain Project
Change Order 1
City Project 95-1
.
Attached is Change Order one for the Boulder Bridge Badger Field Watermain Project.
In summary, changes to the project include an addition to the cost of the contract for subgrade
correction for Howard's Point Road and a deduction to the contract for watermain fittings where
pipe was installed using the directional boring method versus trenching, and cost savings
generated by moving the watermain outside of the Smithtown Road pavement where right of way
pe"rmitted.
The net change order is a deduct from the contract by $23,010.00.
The Contractor has also requested an extension of the contract completion date to July 31, 1996.
This is due to the delay in letting of the contract, and the problems incurred in the Howard's Point
Road area. At this time, the contractor will complete minor clean up items, and establish proper
drainage for the spring.
It is recommended that change order one be accepted and the contract extension be approved as
requested by the contractor.
3l,
A Residential Community on Lake Minnetonka's South Shore
City of Shore wood
5755 Country Club Road
Shorewood, MN 55331
,~~'".. ji~ Orr
,y-~"). /~ ..,~ '. '.~ Scheler.
~ ~~~:'!):~q~ Mayerpn&
.1... ,...._.,J ..~ AssoCIates, Inc.
300 Park Place East
5775 Wayzata Boulevard
Minneapolis, MN 554J6~ 1228
6] 2~595~5775
i~800~753~5775
FAX 595~5774
November 9, 1995
Atten: Mr. Larry Brown, P.E.
City Engineer
Engineers
Architects
Planners
Survevors
Re: Boulder Bridge and Badger Field Water System Improvements
Change Order No.1
City Project 95-1
OSM Comm. No. 5572.04
Dear Mr. Brown:
.
Enclosed for your review is Change Order No. 1 for the referenced project. This Change
Order provides for correction of utility trench and street sub grade instability for Howard's
Point Road and Edgewood Road. The Change Order also provides for quantity adjustments
al""nrr S.,..,;tJ...tonrn "R~~r1 +'!'I~ ..,~ nl;~~~",~+ nhnn~'" ~o\';~rr +h", ...nt"'~""'a;n t!'l th'" nn.,+J.., ,.1;+,n1..11 o~
. v ~5 Li..I..J,.U..l.. n.i.":" .J.....v~~ l...VJ. W-a..I. a.J.15..i.1Ui""'....lL IwHaJ. 6"", ill .i..i.l.5 uJ....... VVa.".......i.H.L u..v """ ;:)uuu... UJ.I._ 1.
the roadway. A project-wide adjustment in the contract bid item for ductile iron fittings is
included along with a contract extension of time.
If you have any questions regarding this Change Order please do not hesitate to call me at
595-5696.
Sincerely,
ORR-SCHELEN-MA YERON
& ASSOCIATES, INC.
.
............._-~
~--.~.~ \ ,,\ -,
Paul T. Homby,P.E.
Project Engineer
j:\5575.04\ci"il\corres\110995.LB
Equal Opportunity Employer
CHANGE ORDER
Change Order No:
City Project No. 95-1
Project:
Boulder Bridge And Badger Field Water System Improvements
OSM Project No. 5572.04
Owner: City of Shorewood
Date of Issuance: November 13, 1995
Contractor:
Dave Perkins Contracting, Inc.
Engineer:
Orr-Schelen-Mayeron
and Associates, Inc.
You are directed to make the following changes in the Contract Documents:
Description:
See Attachment No. 1
urpose of Change Order:
· To provide for street and utility trench subgrade correction along Howard's Point Road and
Edgewood Road.
· To provide contract additions and deletions as a result of an alignment revision along Smithtown
Road.
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
Original Contract Price: $903,914.00
Original Contract Time:
November 15, 1995
Net Change from Previous Change Orders:
Previous Change Orders No. to No. :
$
ontract Price Prior to this Change Order:
$903,914.00
Net Increase (Decrease) of this Change Order:
($23,010)
Contract Time Prior to this Change Order:
November 15, 1995
Net Increase (decrease) of Change Order:
Contract Price with all Approved Change Orders:
$880,904
Recomm~~: ~. \ "
Paul T. Hornby, P.E., Project Engi~r
Contract Time with Approved Change Orders:
June ,1 ,6
Approved By: ,
Approved By:
Approved By:
Date of Council Action:
(City Engineer)
(City Manager)
J:\S572.04 \ CIVIL \ CORRES\ II099S.CO
ITEM DESCRIPTION QUAi"lITY 'UNIT UNIT TOTAL
PRICE
. Schedule D - Howard's Point Road - Contract Additional/Deletions to Bid Items
Remove Bituminous Pavement (1,520) SQ. YD. $2 ($3,040)
Common Excavation 1,430 cu. YD. $5 $7,150
Granular Foundation Material 392 TON $12 $4,704
.
Granular Borrow Material for
Streets (CV) 1,930 cu. YD. $8.75 $16,888
Foundation Fabric (Watermain) 1,800 SQ. YD. $1 $1,800
Restrained Joints (Watermain) 1,280 LIN. Fr. $4.25 $5,440
. Schedule C - Smithtown Road - Contract Additions/Deletions to Bid Items
Remove Bituminous Pavement ( 6,925) SQ. YD. $1.75 ($12,120)
Remove Sewer Pipe (storm) 70 LIN. Fr. $10 $700
Remove Catch Basin 2 EA $350 $700
Construct CB Design H 2 EA $700 $1,400 .
12" PVC Pipe Sewer SDR 35 70 LIN. Fr. $15.00 $1,050
Granular Foundation Material 200 TON $12 $2,400
Remove and Replace Culverts
(any size)
· Schedules B, C., and D
$10
$5,300
(13,394) LB $3 ($40,182)
TOTAL NOT CHANGE ORDER = ($23,010)
.
.
CITY OF SHOREWOOD
RESOLUTION NO. 95-_
A RESOLUTION AMENDING RESOLUTION NOS. 95-64 AND 95-110
ADOPTING THE FINAL SPECIAL ASSESSMENT ROLL FOR THE
BOULDER BRIDGE AND BADGER FIELD WATER SYSTEM
IMPROVEMENTS
WHEREAS, The City Council approved Resolution Nos. 95-64 and 95-110
adopting the fmal special assessment roll for the Boulder Bridge and Badger Field Water
System Improvements; and,
WHEREAS, it is the intention of the City Council to amortize the payment of the
assessment principal over a 15 year period instead of an equal installment of principal in
each of the 15 years in order to achieve an equal annual payment for affected residents; and,
WHEREAS, Minnesota State Statute 429.061 Subd. 2 states that unless otherwise
provided in the resolution, all assessments shall be payable in equal annual installments
extending over the term of the assessment.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood that, in order to achieve an equal annual payment, Resolution Nos. 95-64 -and
95-110 are hereby amended to state that the payment of the adopted assessments shall be
amortized over a 15 year period, and will bear interest at 7% per annum on the unpaid
balance.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 29th
day of November, 1995.
Robert B. Bean, Mayor
ATTEST:
James C. Hurm, City Administrator
tt-3D
MAYOR
Robert Bean
COUNCIL
Kristi Stover
Bruce Benson
Jennifer McCarty
Doug Malam
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331.8927 · (612) 474-3236
November 22, 1995
Mayor Vern Haug and City Council
City of Tanka Bay
. Re: Finalization of Senior Center Agreements
Dear Mayor Haug,
.
First, let me say thanks for you and your council's patience and perseverance in
our efforts to bring reality to a new senior/community center for South Lake. We
are nearly there! Deephaven, in approving the center agreements (Cooperative
Agreement and Lease) has asked for a more formal provision for the review of the
Friends operating procedures to ensure that it gets off to the right start. In an
effort to accommodate their concerns, we have drafted the attached first
amendment to the lease which grants Deephaven the right to review and approve
the initial operating plan for the center and the opportunity to review and
commenr on any future changes to the operating plans and procedures. Please
note that should any of the Cities have concerns with the operation of the
center including procedures approved by Deephaven, the dispute resolution
procedure defined in Section 34 of the Lease still governs.
I don't believe this amendment materially alters the agreements that we have .
already approved other than to ensure, from Deephaven's perspective, the
opportunity to have input into how the center should be generally operated (as
well be defined in the Friends operating plan). I understand and share
Deephaven's concern that the center get off to a solid start with a well thought
out operating plan. And, while I believe the agreements already approved by
four of the Cities give the Cities more than adequate control over ensuring these
goals are met, I don't believe Deephaven's d~sire to more formally document that
process as outlined in this amendment presents a barrier or departure from the
agreed upon construct that the Friends arc responsible for daily management of
the center. Deephaven has assured us that they wlll expedite their review and
approval to ensure this project is in no way delayed.
A Residential Community on Lake Minnetonka's South Shore
*-8'
If this amendment can allow us to get a collective spade in the ground, then I
believe it is an addition worth making. I urge you to bring this amendment to
your councils with the recommendation for its approvaL Let's tentatively look at
December 11 at 6:30 p.m. to have a signing celebration. Contact me if you have
any other suggestions.
Thank you again for your help in bringing the center to life for the whole South
Lake area. We in Shorewood are excited and proud to be a participant in this
critically needed, joint civic effort.
Sincerely,
~LU
Robert B. Bean
Mayor, Shorewood
cc: Mayor and Councilmembers, Deephaven
.
.
.
.
.
.
.
COOPERATIVE AGREEMENT
FOR THE
SOUTHSHORE SENIOR/COM:MUNITY CENTER
TIllS COOPERATIVE AGREEi\1ENT FOR THE SOUTHSHORE SEl'lIOR/
COM:MUNITY CENTER is made on this _ day of , 1995, by and among the
City of Deephaven. a Minnesota municipal corporation (Deephaven). the City of Excelsior, a
Minnesota municipal corporation (Excelsior). the City of Greenwood. a Minnesota municipal
corporation (Greenwood), the City of Shorewood. a Minnesota municipal corporation
(Shorewood), and the City of Tonka Bay. a Minnesota municipal corporation (Tonka Bay).
(hereinafter collectively referred to as "Cities").
REcrr ALSl
FIRST: Cities desire to develop a senior/community center (Center). TIle Center
shall be used by senior citizens for educational and recreational activities. including, but not
limited to, arts. crafts. music and other various programs of enrichment. In addition; the Center
shall be used by citizens for banquets. receptions, reunions and other public and private events
and other community-based activities such as those commonly provided at community centers
throughout the area.
SECOND: Cities desire to combine resources pursuant to Minn. Star. g 471.59 to
develop and construct the Center.
NOW, THEREFORE. the parties covenant and agree as follows:
. 1.) Purpose. The parties have determined that each City is more economically and
efficiently served by constructing and operating the Center together rather than each City
constructing and operating its own community center. The parties agree that the Center shall be
used by senior citizens for educational and recreational activities, including, but not limited to,
arts, .crafts. music and other various programs of enrichment. The Center shall also be used by
citizens for banquets, receptions. reunions and other public and private events and other
community-based activities such as those commonly provided at community centers throughout
the area. Such programs and activities shall be consistent with ~he use of the surrounding and
adj<;>ining facilities. The overall guiding principle embodied in this Agr~ement is the mutual
desire of the parties to maximize the use of the Center by all members of the Cities' respective
constituencies.
2.) Ownership. The development and construction of the Center shall be financed
through a pooling of resources from Cities and The Friends of the South Lake Minnetonka
Senior Community Center. a Minnesota non-profit corporation with tax-exempt status pursuant
to gg 170(c)(2) and 501(c)(3) of the Internal Revenue Code of 1986 (Friends). Cities shall own
the Center as tenants in common, with the ownership interest of each City proponionate to each
City's investment in the Center. The amount of each City's investment and the proportionate
ownership of each City is set forth in Exhibit A attached hereto which may be amended from
time to time upon unanimous approval of the cities.
.rPt
The Center shall be constructed on property conveyed by Shorewood to Cities for
One and 001100 Dollar ($1.00), and other good and valuable consideration, and which is legally
described on Exhibit B attached hereto. Shorewood shall be responsible for the design and
construction of the Center in accordance with the preliminary site plan and building elevation as
set forth on Exhibit C attached hereto.
3.) Funding. All amounts due from Cities for the development and construction of
the Center shall be remitted to Shorewood within sixty (60) days of the date of the execution of
this Agreement by an authorized representative of each City. Shorewood shall be the fmance
manager and manager of the construction of the Center during the design and construction of the
Center and shall establish separate books of account to monitor the payment of funds. The
Cities shall be under no further obligation, pursuant to the terms of this Cooperative Agreement,
to fund the maintenance, operation, programming or staffmg of the Center or any other costs,
expenses or capital investments relating to the Center.
,
4.) Excess Funds. Upon completion of construction of the Center, excess funds shall
be held in a restricted capital reserve account for the purpose of repairs and capital replacement
of the Center. This account shall be controlled by the Friends, however, no expenditure in
excess of Five Thousand and 001100 Dollars ($5,000) shall be made without the approval of a
majority of the Cities. This reserve is not intended for day-to-day maintenance such as snow
removal, routine building maintenance and cleaning or for any o~er operating costs.
5.) Lease. Cities shall lease the Center to Friends (Friends' Lease). The term of the
Friends' Lease shall be twenty-five (25) years and the rental rate shall be One and 001100 Dollar
($1.00) per year and other good and valuable consideration. The Friends' Lease shall provide
for four (4) renewal periods of five (5) years each.
.Friends shall operate and maintain the Center. Friends shall be required to pay
for any and all forms of insurance to adequately insure the Center against any and all risks
associated with operating and maintaining the Center, both known and unknown, including
worker's compensation insurance for Center employees and general liability insurance up to the
statutory limits of liability relating to the Center. Each policy shall name Cities as additional
insureds.
By entering into thi~ Agreement, Cities do not a~ to assume any risk or
responsibility for the acts or omissions relating to the operation and maintenance of the Center
by Friends, or for the procurement, or failure to prOcure, by Friends of insurance against all
insurable risks, both known and unknown, related to the Center, or for the acts or omissions of
any other City.
6.) Termination. 'Any City may terminate its participation in this Agreement at any
time for any reason upon thirty (30) days written notice to the remaining Cities. The remaining
Cities shall not have a right to object to any City's withdrawal from this Agreement. A
withdrawing city will not have the right to participate in decisions relating to this Agreement.
Withdrawal from this Agreement will not result in the forfeiture of the withdrawing City's
undivided ownership interest in the Center but the withdrawing City's share of the costs incurred
by the Cities pursuant to this Agreement, if any. shall be recovered out of the withdrawing City's
share of any proceeds resulting from the sale or liquidation of the Center.
j
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At the termination of the lease term or termination by action and approval of the
Cities, the Center may be sold subject to the following:
(a) Shorewood Option. The City of Shorewood may retain the Center by repayment
to each of the remaining Cities an amount equal to their original capital contribution.
Shorewood may pay the remaining Cities in cash, or at its option, Shorewood may make
installment payments to the Cities over a period not to exceed ten (10) years payable in
equal annual installments of principal and interest at the rate of eight percent (8%) per
annum from and after the date of Termination.
!
(b) Sale to Third Party. The Center may be sold to a third pany for fair market
value. In the event of sale to a third pany, the City of Shore wood will assure adequate
access to the Center. The proceeds of said sale shall be allocated and paid to each City
proportionate to its original capital contribution as provided in the attached Exhibit A.
(c) Proceeds from Future Gain. Should Shorewood sell the Center to a third party
within ten (10) years of exercising alternative (a), the net proceeds of said sale beyond.
the original capital contribution paid by each of the Cities shall be allocated and
paid to each City proportionate to its original capital contribution as provided in the
attached Exhibit A.
7.) Dissolution. Amendment. Termination. The following may only be undertaken
based on the written approval of two-thirds of the Cities: (a) Sale of the Center; (b) Amendment of
this Agreement; or (c) Termination of the Lease with The Friends of South Lake Minnetonka
Senior Community Center, or any renewal, extension, assignment or subleasing thereof or
successor thereto. The following may be undertaken upon written approval of a majority of the
Citie~: (a) Capital improvements; or (b) City directed changes in the operation of the Center.
8.) Governin& Law. This Agreement shall be construed and enforced in accordance
with the laws of the State of Minnesota.
IN WITNESS WHEREOF, the Cities of Deephaven, Excelsior, Greenwood, Shorewood
and Tonka Bay, in accordance with the authorizing resolution from their respective City
Councils, have caused this Agreement to be duly executed.
CITY OF DEEPHA YEN
Dated:
By:
Its: City Clerk Treasurer
3.
.
:+
EXHIBIT A,
City $ Contribution 0/0 Contribution .
Shorewood $ 311,000 50.000/0
Excelsior 90,812 14.600k
Greenwood 24,569 3.950/0
Deephaven 139,639 22.450/0
T onka Bay 55,9aO 9.000/0
$ 622,000 100.000/0
!
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COOPER<\. TIVE AGREEMENT
EXIDBIT B
DESCRIPTION OF PARCEL TO BE DEEDED TO THE SENIOR COiVIMUNITY
CENTER
That part of Lot 12. Block 2. ECHO HIT..LS 2ND ADDITION. and of Lot 27. Agditors Subdivision
133, according to the plats on file in the office of the County Recorder. Hennepin County,
Minnesota, described as follows:
Commencing at a point in the centerline of Smithtown Road distant 645.00 feet easterly from an
intersection of the northerly extension of the west line of said Lot 27 with said centerline: thence
southerly parallel with the west line of said Lot 27 a distance of 34.19 feet to the .point of beginning
of the land to be described; thence South 00 degrees 29 minutes 57 seconds East. assumed bearing,
along a line parallel with the west line of said Lot 27 and the west line of said Lo.t'l2 a distance of
104.00 feet; thence South 76 degrees 20 minutes 42 seconds East 45.00 feet; thence South 15
degrees 30 minutes 36 seconds East 45.00 feet; thence South 76 degrees 20 minutes 42 seconds
East 57.05 feet; thence North 66 degrees 48 minutes 24 seconds East 34.92 feet; thence North 34
degrees 25 minutes 43 seconds East 30.00 feet; thence North 00 degrees 29 minutes 57 seconds
West. parallel with the west line of said Lots 12 and 27, a distance .of 160.00 feet to :l point in the
north line of said Lot 12; thence South 84 degrees 37 minutes 48 seconds West 94.66 feet: thence
South 74 degrees 29 minutes 24 seconds West 68.00 feet to the point of beginning.
Said parcel contains 26.000 square feet more or less.
Together with a permanent easement for parking purposes over, under and across that part of said
Lots 12 and 27 described as follows:
Commencing at a point in the centerline of Smithtown Road distant 645.00 feet easterly from an
intersection of the northerly extension of the west line of said Lot 27 with said centerline: thence
South 00 degrees 29 minutes 57 seconds East 138.19 feet to the southwest corner of the above
described parcel and to the point of beginning of the easement to be described; thence South 00
degrees 29 minutes 57 seconds East 27.00 feet; thence South 74 degrees 29 minutes 24 seconds
West 4.00 feet; thence South 15 degrees 30 minutes 36 seconds East 55.00 feet; thence South 74
degrees 29 minutes 24 seconds West 55.00 feet; thence North 15 degrees 30 minutes 36 seconds
West 55.00 feet; thence South 74 degrees 29 minutes 24 seconds West 91.00 fee~ thence South 00
degrees 29 minutes 57 seconds East 139.77 feet; thence North 74 degrees 29 minutes 24 seconds
East 284.59 feet; thence North 00 degrees 29 minutes 57 seconds \-Vest 58.60 feet; thence North 34
degrees 25 minutes 43 seconds East 22.40 feet to the southeasterly comer of the above described
parcel; thence westerly and northwesterly along the southwesterly line of said above described
parcel to the point of beginning.
Together with the right of ingress and egress to and from the Country Club Road.
Contains 31,452 square feet more or less.
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Convn. No.
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. (
r
LEASE
THIS LEASE. made this _ day of , 1995, between the City of Deephaven.
the City of Excelsior. the City of Greenwood, the City of Shorewood, and the City of Tonka Bay
(the "Cities"), operating under that certain Cooperative Agreement for the Southshore Senior/
Community Center dated _, 1995, hereinafter collectively referred to as "Landlord," and The
Friends of South Lake Minnetonka Senior Community Center, a Minnesota nonprofit
corporation with tax-exempt status pursuant to g~ 170( c )(2) and ~ 501 (c )(3) of the Internal
Revenue Code of 1986, hereinafter referred to as "Tenant."
RECITALS
WHEREAS, the Cities desire to provide a Center for use by senior citizens forreducation,
cultural participation, socializing, recreation, arts, crafts, music and similar programs' of
enrichment; and
.
WHEREAS, the Cities desire that the Landlord undertake its best efforts to make the
Center widely available to all citizens and residents; and
WHEREAS, the Cities desire to provide a congregate dining facility to serve the needs of
senior citizens; and
.
WHEREAS, the Cities desire to provide a facility to be used by citizens for municipal
use, community organizations, meetings, banquets, receptions, reunions and similar public and
private activities; and
. WHEREAS, the Cities desire to combine their resources to ensure the development,
construction. and completion of the Center.
NOW, THEREFORE, the parties do hereby agree and covenant ~s set forth below:
:IN" CONSIDERATION OF the mutual covenants and promises as hereinafter set forth,
the parties agree as follows:
1.) Premises. Landlord hereby leases to Tenant and Tenant takes from Landlord,
subject to the terms and conditions of this Lease, a building and land situated at
5735 Country Club Road. containing approximately 26,000 square feet of space and legally
described on Exhibit A attached hereto ("Premises"), together with a permanent easement for the
non-exclusive use of forry-seven (47) parking stalls, entrances, restrooms and exits adjacent to the
Premises, all of which are located on a parcel of land hereinafter referred to as the "Property."
2.) Term. The term of this Lease shall commence on , 1995
("Commencement Date") and shall terminate on the earlier of (i) the twenty-fifth (25th)
anniversary of the Commencement Date; or (ii) the mutual agreement of Landlord and Tenant
that the useful life of the Premises has expired. The Term may be extended by the Tenant for up
.
to four (4) successive periods of five (5) years each commencing upon the expiration of the
Term. If Landlord and Tenant disagree as to whether the useful life of the Premises has expired,
the disagreement shall be determined by Dispute Resolution in accordance with Article 34
herein.
The Lease may be terminated upon the occurrence of any of the
following: (1) insolvency or dissolution of Tenant; or (2) the
decision to terminate approved in writing by two-thirds of the
Cities. Written notice of termination shall be provided to each of
the Cities and to the Tenant, thirty (30) days in advance of the
effective date of such termination.
3.) N attire of Occupancv. Ten~t shall use the Premises for use by senior citizens for
educational and recreational activities, including, but not limited to, arts, crafts, music' and other
various programs of enrichment. The Center shall also be used by citizens for banquets,
receptions, reunions and other public and private events and other community-based' activities
such as those commonly provided at community centers throughout the area. The Premises are '
leased for the operation of a senior/community center or such other purpose as Landlord agrees
to in writing and which shall be allowable under applicable zoning and use restrictions of the
City of Shorewood, County of Hennepin, State of Minnesota. Tenant shall obtain prior approval
from the City of Shorewood or its designee before scheduling eventS in which the occupancy of
the Premises exceeds one hundred (100) persons.
4.) Rent. Tenant agrees to pay to Landlord as rent for the Premises a yearly rental of
One and 001100 Dollars ($1.00), which rental shall be payable.in advance on the
Commencement Date and each anniversary of the Commencement Date during the term of this
Lease.
.
5.) Taxes and Assessments. As additional rent, Tenant shall pay all of the real estate
taxes and special assessmentS levied against the Property and any other taxes levied against the
Property which shall become due and payable during the term of this Lease. In addition, Tenant
shall pay any personal property taxes and all other taxes or charges levied or assessed against
Tenant or the personal property or fIXtures owned by Tenant.
6.) Utilities. As additional rent, Tenant shall pay all the charges for all public utility
services rendered or furnished to the Premises, including, but not limited to, heat, air
conditioning, water, gas, electricity and sewer, garbage or waste removal, telephone and any
other expenses arising out of or incidental to the use and occupancy of the Premises.
7.) Insurance. As additional rent, Tenant agrees to provide and keep in force during
the term of this Lease the following insurance coverage:
(a) Fire and all risk insurance in some insurance company or companies authorized to
do business in the State of Minnesota in an amount not less than the full insurable value
of the building and other improvements on the Premises, and in any event with an agreed
value endorsement, and to keep such insurance in full force and effect for and during the
time any buildings and improvements are located on the Premises during the tenn of this
.
')
~e~e. . The ~overage shall include all risks commonly insured against by prudent
mStItutIonal mvestors for properties similar to the Premises in the Minneapolis area. For
the purpose hereof "Full Insurable Value" shall mean the replacement cost of the
improvements without allowance for depreciation, but excluding footing, foundations,
and o~her portions of improvements which are not insurable. Such policy or policies
shall Insure Landlord, Tenant, and any tenants and subtenants of any portions of the
building not occupied by Tenant.
(b) Public liability and property damage insurance with limits of not less than
$1,000,000.00 for injury and death to anyone person, and $3,000,000.00 for injury or
death in anyone accident or occurrence including property damage, insuring Landlord
and Tenant, and with a cross-liability endorsement covering claims by an insured against
another insured. .
I
. All policies required by this paragraph shall be carried in such companies as reasonably
approved by Landlord and Tenant. '.
All such policies shall not be subject to cancellation or material modification except after
thirty (30) days written notice to Tenant, Landlord and Landlord's mortgagee, if any, and each
policy shall so provide. All policies required hereunder shall be obtained by Tenant..
Tenant shall not carry any stock of goods or do anything in or about the Premises which
will impair or invalidate the obligation of any policy of insurance on or in reference to the
Premises or the building. Tenant agrees to pay upon demand, as additional rent, any increase in
premiums for insurance that may be charged during the term of this Lease on the insurance to be
carried by Tenant on the Premises or the building, resulting solely from any increased risk
associated with the business carried on in the premises by Tenant or materials stored therein or
uses made thereof.
As and if required due to failure of Tenant to act, Landlord shall purchase all insurance
.as set forth in this Lease. Tenant shall immediately reimburse Landlord for the cost of said
insurance. Tenant shall make monthly payments in an amount which is sufficient to pay the next
annual insurance premium when said premium is due. Landlord shall not be required to pay any
interest on amounts escrowed pursuant to this provision.
8.) Repairs, Maintenance and Alterations. Tenant agrees to maintain the Premises in
good order, condition and repair during the term of this Lease, including plowing and maintenance
of the parking area referred to in Paragraph 1 above. Tenant shall repair or replace at its own
expense any improvement or part thereof on the Premises necessary to so maintain it, and to return
the Premises at the end of the term of this Lease in the same condition as it was received,
reasonable wear and tear, casualty losses and act<; of God excepted. Any improvements,
expansion or structural modifications made by the Tenant to the Premises shall become the
property of the Landlord at the termination of the Lease.
9.) Compliance with Laws and Regulations. Tenant shall comply with all statutes,
ordinances, rules, orders, regulations and requirements of all federal, state, city and local
governments and their agencies.
3.
10.) Signs. Tenant shall have the right to install and maintain signs advertising
Tenant's business, provided the signs conform to law and to the requirements of all appropriate
governmental authorities and are located in areas designated by Landlord and the design, size
and color of said signs are approved by Landlord in its reasonable judgment.
11.) Eminent Domain. If the Premises, or so much of the Premises as to render the
remainder unsuitable for Tenant's purposes~ is taken by any public authority under its power of
eminent domain, or by private purchase in lieu thereof, then this Lease shall tenninate upon the
date possession of the Premises is surrendered. All damages and awards shall be made to the
Landlord. If less than the entire Premises is taken and Tenant's business is not interfered with
thereby, Landlord shall restore or rebuild the remaining portion to render it reasona~ly suitable
for Tenant's purposes, and this Lease shall continue for its full term. Nothing in this paragraph,
however, shall be construed to pennit the abatement in whole or in part of any charges or
obligations of Tenant. . .'
12.) Destruction of Premises. Tenant shall give immediate notice to Landlord of any
damage to or destruction of the Premises. If the Premises are either totally or partially destroyed'
by fIre or other casualty, the Lease shall terminate unless otherwise agreed to in writing by
Landlord.
.
13.) Subleasing or Assignment. Landlord reserves the right to assign this Lease at any
time. Tenant may sublease, sell, assign or transfer any part of its interest in this Lease or its term
only with the prior written consent of Landlord. In any event, upon the making of a sublease or
assignment of its interest, Tenant shall remain liable on all its obligations hereunder unless
expressly r~leased therefrom by written notice signed by Landlord.
. 14.) Default. The following shall each be deemed to constitute a default by Tenant
and a breach of this Lease:
(a) Failure to pay when due the rent or any part thereof, provided in Paragraphs 4
through 7.
.
(b) Failure to perform all other terms, covenants and conditions of this Lease
required to be performed by Tenant, within ten (10) days after notice of breach and
request for performance is given by Landlord.
(c) The abandonment of the Premises by Tenant, the adjudication of Tenant as a
bankrupt, the making by Tenant of a general assignment for the benefit of creditors, the
taking by Tenant of the benefit of any insolvency act or law, the appointment of a
permanent receiver or trustee in bankruptcy for the property of Tenant, or the
appointment of a temporary receiver which is not vacated or set aside within sixty (60)
days from the date of such appointment.
(d) Failure of the Tenant to use the Premises as provided in Paragraph 3.
4.
15.) Termination for Default. In the event of default by Tenant, Landlord shall have
the right to cancel and terminate this Lease without notice and to institute appropriate
proceedings to recover possession of the Premises. This right is in addition to and cumulative of
any other right or remedy Landlord may be given under this Lease or by applicable law.
Landlord may recover possession of the Premises without terminating this Lease. Failure or
refusal of Landlord to terminate this Lease in the event of default shall not be deemed to be a
waiver of its right to terminate this Lease at any time for said default or any subsequent default
by Tenant. .
16.) Delinquent Rental and Other Charges. Notwithstanding any other rem~y which
Landlord may pursue, if Tenant defaults, in whole or in part, in the payment of rent, taxes,
. assessments, utilities, insurance, or any other charges, Landlord may obtain judgment for any
unpaid rentals and other charges which have become payable, or which may thereafter become
payable; Tenant agrees to reimburse Landlord for all costs and expenses, including reasonable
attorney's fees, incurred by Landlord in collecting such rent and/or other charges.
17.) Breach of Covenants. Notwithstanding the existence of any other remedy which
Landlord may pursue, if Tenant defaults in any of its obligations arising out of this Lease,
Landlord shall have the right to pay said obligation and Tenant hereby agrees to reimburse
Landlord for all costs and expenses, including reasonable attorney's fees, incurred by it in
protection of its interest hereunder, and Tenant agrees to pay interest at the rate of ten percent
(10%). per annum to Landlord on all costs and expenses incurred, commencing with the date of
notice to Tenant of Landlord's discharge of any of its obligations.
18.) Indemnification. The Tenant agrees to indemnify and save harmless the
Landlord from any and all claims by and on behalf of any persons, firms or corporations, arising
from the conduct or management of, from any work or thing whatsoever done by or on behalf of
. the indemnifying party in or about, or its activities upon or occupancy of, the Premises during
the term of this Lease, and will further indemnify and save the other party harmless against and
from any and all claims arising from any breach or default on the part of the indemnifying party
in the performance of any covenant or agreement on the part of such indemnifying party to be
performed pursuant to the terms of this Lease, or from any violation or failure to comply with
any law, ordinance or regulation, or from any act or negligence of such party, or any of its
agents, contractors, servants, employees, licensees, or invitees or arising from any accident,
injury or damage whatsoever caused to any person, firm or corporation, occurring during the
term of this Lease, in or about the Premises, or upon or under the sidewalks and the land
adjacent thereto, and from and against all costs, reasonable and necessary counsel fees, expenses
and liabilities incurred in or about any such claim or action or proceeding brought thereon; ~d
in case any action or proceeding be brought against the one party by reason of any such chum,
5.
the indemnifying party upon notice from the indemnified party covenants to contest or defend
such action or proceeding by counsel reasonably satisfactory to the indemnified party.
19.) Ouiet Eniovrnent. Landlord covenants that Tenant, upon payment of rent and all
other sums due Landlord and upon performance by Tenant of the tenTIS, conditions and
covenants of this Lease, Tenant shall peaceably and quietly have, hold and enjoy the Premises
for the entire term of this Lease; Landlord further covenants that it has good right to make this
Lease for its entire term. .
20.) Right of Inspection. Landlord shall at all times have the right to enter upon the
Premises to inspect its condition, and at its election, to make reasonable and necessary repairs
thereon for the protection and preservation thereof, but nothing herein shall be constrUed to
require Landlordto make such repairs, and Landlord shall not be liable to Tenant, or any other
person or persons, for failure or delay in making said repairs, or for damages or injury to person
or property caused in or by the making of such repairs, or the doing of such work. Landlord .
shall have the right during the last sixty (60) days of the term of this Lease to advertise the
Premises for rent and to place and maintain on the Premises the usual notices and to show the
Premises to prospective tenants.
.
21.) Notices. All written notices required shall be given by certified mail to the
parties at the addresses stated below:
If to Landlord:
City Clerk
City of Deephaven
20225 Cottagewood Road
Excelsior, MN 55331
City Clerk
City of Excelsior
339 Third Street
Excelsior, MN 55331
.
City Clerk
City of Greenwood
20225 Cottagewood Road
Excelsior, MN 55331
City Clerk
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
6.
City Clerk
City of Tonka Bay
4901 Manitou Road
Tonka Bay, MN 55331
With a copy to:
LARKIN, HOFFMAN, DALY & LINDGREN, Ltd.
1500 Norwest Financial Center
7900 Xerxes Ave. S.
Bloomington, MN 55431
Attn: Timothy 1. Keane, Esq.
If to Tenant:
The Friends of South Lake Minnetonka Senior
COII1I;l1unity Center
% Ben Withhart
10709 Wayzata Blvd, Suite 111
Minnetonka,MN 55305
!
.
22.) Subordination. Tenant hereby agrees that this Lease shall be subordinate to the lien
of any mortgage hereinafter imposed upon the Premises by Landlord. Tenant also agrees to
execute an estoppel certificate in reasonable form and substance if requested by Landlord or any
mortgagee with respect to this Lease.
23.) Holding Over. Upon termination of this Lease, Tenant shall vacate the Premises.
If Tenant cqntinues in possession of the Premises after termination, the tenancy of Tenant shall
be from month to month only, and all other terms and conditions of this Lease shall remain in
full force and effect.
24.) Binding Effect. Except to the extent otherwise provided herein, this Lease and
the terms, conditions and covenants contained herein shall be binding upon and inure to the
. benefit of Landlord and Tenant, and their respective successors, heirs and legal representatives
and assigns.
25.) Governing Law. This Lease shall be construed under and governed by the laws
of the State of Minnesota.
26.) Severability. In the event any provision of this Lease shall be found invalid or
unenforceable, that provision shall be severed from this Lease, and the remaining portions hereof
shall continue in full force and effect pursuant to their terms.
27.) Entire Agreement. This Lease contains the entire agreement between the parties,
and any amendment hereafter made shall be ineffective to alter, modify or discharge any
provision hereof unless the amendment is in writing and signed by the party against whom
enforcement is sought.
28.) Attornevs' Fees. If Landlord has to enforce any term or provision of this Lease,
including but not limited to any unlawful detainer proceeding, Landlord shall be paid its
reasonable attorneys' fees, costs and disbursements by Tenant and said monies shall be deemed
additional rent due under this Lease.
29.) Rent. All monies due from Tenant under the terms and conditions of this Lease
shall be deemed to be additional rent due under this Lease.
30.) Tenant Improvements. Any improvements made by Tenant to the Premises,
except trade fixtures, shall become the property of Landlord at Landlord's option at the
termination of the Lease. If Landlord does not choose to own said improvements at the
termination of the Lease, Tenant shall remove said improvements at Tenant's sole cost and
expense.
31.) Net Lease Intended. It is the intention of the parties that Landlord shall receive
the cash rental specified herein as net rental, free from all taxes, charges, expenses, damages and
deductions of every description, except as set forth herein. Under no condition shall the
Landlord be required to make any payment of any kind whatsoever orbe under any obligation or
liability hereunder, except as herein expressly set forth.
32.) Waste: No Liens. Tenant agrees not to do or suffer any waste to the Premises, or
cause, suffer or permit any liens to attach ~o or to exist against the Premises by reason of any act
or omission of Tenant or persons claiming through Tenant or by reason of its failure (0 perform
any act required of it hereunder and Tenant shall not permit the Premises to be used for any
illegal purpose. Provided, however, Tenant shall not be required to payor discharge any lien
against the Premises so long as Tenant has given Landlord notice of its intent to contest such lien
and Tenant is in good faith contesting the validity or amount thereof and has given to Landlord
such security as Landlord has reasonably requested to assure payment of such lien and to prevent
the sale, foreclosure or forfeiture of the Premises by reason of non-payment. On final
determination of the lien or claim of lien Tenant shall immediately pay any judgment rendered,
and all costs and charges, and shall cause the lien to be released or satisfied. Tenant shall not use
or permit the use of the Premises in any manner which would result or would with the passage of
time result in the creation of any easement or prescriptive right. Tenant shall not use or occupy
the Premis,es, or knowingly permit them to be used or occupied, contrary to any statute, rule,
order, ordinance, requirement or regulation certificate of occupancy affecting the same, or which
would make void or voidable any insurance then in force with respect thereto or which would
make it impossible to obtain fire or other insurance thereon required to be furnished hereunder at
Tenant's expense, or which would cause structural injury to the improvements or cause the value
or usefulness of the P~emises, or any portion thereof, substantially to diminish (reasonable wear
and tear excepted), or which would constitute a public or private nuisance or waste, and Tenant
agrees that it will promptly, upon discovery of any such use, take all necessary steps to compel
the discontinuance of such use.
.
.
33.) Headings. The headings used in this Lease are for convenience only and shall not
have any bearing or meaning with respect to the content or context of this instrument.
34.) Dispute Resolution. In the event the parties to this Agreement cannot agree on
the proper method of conducting business or operation, improvement and maintenance of the
Premises, the parties or outside parties may submit the issues for resolution in the following
order:
First, as a grievance to Tenant with a recommended course of action or a grievance of
Tenant to Landlord with a recommended course of action; and
Second, grievance submitted to a panel consisting of a representative of Tenant and a
representative selected by each City comprising the Landlord; and
Third, grievance submitted to the same panel described above in mediation with a .
mediator from West Suburban Mediation Services or a mediator agreed on by the partIes.
e.
The cost of mediation services shall be shared equally by all parties.
35.) Termination. Landlord shall have the right to terminate this Lease without cause
upon thirty (30) days written notice to the Tenant. . .
36.) Excess Funds. Upon completion of construction of the Center, excess funds shall
be held in a restricted capital reserve account for the purpose of repairs and capital replacement
of the Center. This account shall be controlled by the Friends, however, no expenditure in
excess of $5,000 shall be made without the approval of a majority of the Cities. This reserve is
not intended for day-to-day maintenance such as snow removal, routine building maintenance
and cleaning or other operating costs.
37.) Limitation on Ri~ht of Recovery A~ainst Landlord. Tenant acknowledges and
agrees that the liability of Landlord under this Lease shall be limited to its interest in the
Premises and any judgments rendered against Landlord shall be satisfied solely out <;>f the
proceeds of sale of its interest in the Premises. No personal judgment shall lie against Landlord
upon extinguishment of its rights in the Premises and any judgment so rendered shall not give
rise to any right of execution or levy against Landlord's assets. The provisions hereof shall inure
. ~o Landlord's ~uccessors and assigns including any Mortgagee. The forego.ing 'pro~isions ar:e not
mtended to relieve Landlord from the performance of any of Landlord's oblIgatIOns under this
Lease, but only to limit the personal liability of Landlord in case of recovery of a judgment .
against Landlord; nor shall the foregoing be deemed to limit Tenant's rights to obtain injunctive
relief or specific performance or to avail itself of any other right or remedy which may be
awarded Tenant by law or under this Lease.
38.) Permits. Tenant shall diligently seek and, upon issuance, maintain in force and
effect all permits, licenses, and similar authorizations to use the Premises for the purposes set
forth herein required by any governmental authority having jurisdiction over the use thereof.
Landlord slfall, at Tenant's request, join with Tenant in executing, acknowledging, and
delivering any and all petitions, consents, applications, approvals, reviews, easements, or similar
documents that may be required for the installation of any improvements, utilities, public
improvements, roads. water lines, sewer lines. storm drainage facilities, subdivision, rezoning,
special use. platting, or other similar development. construction and operation of the Premises.
. . IN WITNESS WHEREOF, Landlord and Tenant have respectively signed this Lease as
of the date first above written.
LANDLORD:
CITY OF DEEPHA VEN
Dated:
By:
Its: City (Clerk) Administrator
Dated:
By:
Its: Mayor
9.
10.
By:
Its:
.
.
..
LEASE AGREEMENT
EXHIBIT A
DESCRIPTION OF PARCEL TO BE DEEDED TO THE SENIOR COlVlMUNITY
CENTER
That part of Lot 12, Block 2, ECHO Hll..LS 2ND ADDmON, and of Lot 27, Auditors Subdivision
133, according to the plats on file in the office of the County Recorder, Hennepin County,
Minnesota. described as follows: '
Commencing at a point in the centerline of Smithtown Road distant 645.00 feet easterly from an
intersection of the northerly extension of the westline of said Lot 27 with said centerline; thence
southerly parallel with the west line of said Lot 27. a distance of 34.19 feet to the point of beginning
of the land to be described; thence South 00 degrees 29 minutes 57 seconds East; assumed bearing.
along a line parallel with the west line of said Lot 27 and the west line of said ,Lot 12 a distance of
104.00 feet; thence South 76 degrees 20 minutes 42 seconds East 45.00 feet; thence Squth 15
degrees 30 minutes 36 seconds East 45.00 feet; thence South 76 degrees 20 minutes 42 seconds
East 57.05 feet; thence North 66 degrees 48 minutes 24 seconds East 34.92 feet; thence North 34
degrees 25 minutes 43 seconds East 30.00 feet; thence North 00 degrees 29 minutes 57 seconds
West. parallel with the west line of said Lots 12 and 27, a distance of 160.00 feet to a point in the
north line of said Lot 12; thence South 84 degrees 37 minutes 48 seconds West 94.66 feet; thence
South 74 degrees 29 minutes 24 seconds West 68.00 feet to the point of beginning.
Said parcel contains 26,000 square feet more or less.
Together with a permanent easement for parking purposes over, under and across that part of said
Lots 12 and 27 described as follows:
Commencing at a point in the centerline of Smithtown Road distant 645.00 feet easterly from an
intersection of the northerly extension of the west line of said Lot 27 with said centerline; thence
South 00 degrees 29 minutes 57 seconds East 138.19 feet to the southwest comer of the above
described parcel and to the point of beginning of the easement to be described; thence South 00
degrees 29 minutes 57 seconds East 27.00 feet; thence South 74 degrees 29 minutes 24 seconds
West 4.00 feet; thence South 15 degrees 30 minutes 36 seconds East 55.00 feet; thence South 74
degrees 29 minutes 24 seconds West 55.00 feet; thence North 15 degrees 30 minutes 36 seconds
West 55.00 feet; thence South 74 degrees 29 minutes 24 seconds West 91.00 feet; thence South 00
degrees 29 minutes 57 seconds East 139.77 feet; thence North 74 degrees 29 minutes 24 seconds
East 284.59 feet; thence North 00 degrees 29 minutes 57 seconds West 58.60 feet; thence North 34
degrees 25 minutes 43 seconds East 22.40 feet to the southeasterly comer of the above described
parcel; thence westerly and northwesterly along the southwesterly line of said above described
parcel to the point of beginning.
Together with the right of ingress and. egtess to and from the Country Club Road.
Contains 31,452 square feet more or less.
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.
.
FIRST AMENDMENT TO LEASE
THIS FIRST AMENDMENT TO LEASE by and between the City of Deephaven, the
City of Excelsior, the City of Greenwood, the City of Shorewood and the City of Tonka
Bay (the "Landlord") and the Friends of the South Lake Minnetonka Senior Community
Center (the "Tenant") for the Southshore Senior/Community Center (the "Center") dated
the_day of . 1995 (the "Lease") is made this _ day of . 1995,
as follows:
At least 60 days prior to commencement of construction of the Center, Tenant shall
prepare proposed rules and procedures for the use and operation of the Center and shall
submit them to Deephaven for review and approval. If Tenant and Deephaven are unable to
agree upon the rules and procedures, the disagreements shall be addressed in the manner
provided in Section 34 of this Lease. If Tenant wishes to amend or modify the rules and
procedures it shall submit the changes to Deephaven for review and comment.
LANDLORD:
CITY OF DEEPHA YEN
By'
Its: CIty (Clerk) AdmInIstrator
By:
Its: Mayor
CITY OF EXCELSIOR
By:
Its: City Manager
By:
Its: Mayor
CITY OF GREENWOOD
By'
Its: City (Clerk) AdmInIstrator
By:
ITS: Mayor
#1!&
CITY OF SHOREWOOD
By:
ITS: City (Clerk) Administrator
By:
ITS: Mayor
CITY OF TONKA BAY
By.
ITS: City (Clerk) AdmInIstrator
By:
Its: Mayor
TENANT:
THE FRIENDS OF SOUTH LAKE
MINNETONKA SENIOR COMMUNITY
CENTER
By:
Its:
.
.
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE AMENDING CITY CODE SECTION 1300.02,
RELATING TO RESIDENTIAL RECYCLING FEES
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA ORDAINS:
Section 1. Section 1300.02 of the City Code of the City of Shorewood is
hereby amended by adding the following:
Residential Recycling Fee
$1.00/month/household
.
Section 2. This Ordinance shall be in full force and effect from and after
its passage and publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA this 29th day of November, 1995.
Robert B. Bean, Mayor
ATTEST:
.
James C. Hurm, City Administrator
:#:9
Or .....
.
.
To:
Mayor and City Council
)-., ,
, ./
f o. ,.'
From:
James C. Hurm, City Administrator
Date:
November 27, 1995
/v
v
Procedure for Handling Neighborhood Safety Concerns
Agenda Item #/ OA
It is my contention that the City can do a much better job in handling neighborhood safety
concerns than we have in the past. It is my intention, upon receiving neighborhood safety
concerns, to take a Community Oriented Policing approach. That is, we will establish a
committee administratively, consisting of Brian Flaherty (the Shorewood Police Officer),
another staff person, most likely City Engineer Larry Brown, and several members of the
immediate neighborhood where the neighborhood safety concern exists. The Committee
will meet several times to define specifically what the problem is, to determine the best way
to get accurate data, to review options to addressing the problem, and to report to the City
Council and the neighborhood with recommendations and/or explanations regarding the
problem. It is my hope that such problems will not come to the City Council until a
course of action (or inaction) has been determined by the Committee and explained to the
neighborhood.
Re:
".~
."
., "
MAYOR
Robert Bean
CITY OF
SHOREWOOD
COUNCIL
Kristi Slover
Bruce Benson
Jennifer McCarty
Doug Malam
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236
MEMORANDUM
TO:
Mayor and City Council
Jim Hurm, City AdministratorA h
L~Brown cl~
November 27,1995 '/
.
FROM:
DATE:
RE:
Traffic Control Measures and Speed Study requests for Chaska Road and Near
Mountain Boulevard
Traffic Control Measures
The City of Shorewood routinely receives complaints regarding speed violations and requests for
traffic control changes such as the Shorewood Oaks issues.
In an effort to be responsive to the community and to educate residents regarding measures which
are effective or ineffective for traffic control, staff is recommending that a public informational
meeting be conducted at City Hall for petitions received for traffic control measures.
This information meeting would be conducted on a very informal basis with myself and other staff
or council members wishing to attend, and would be a meeting where residents can provide their .
thoughts or recommendations to staff regarding these problems. '
Final recommendations regarding the traffic control, and the resident's input would 'be forwarded
to the City Council for their consideration. .
Staff felt that these informational meetings would be the best method to insure that each resident
who wished to participate in the process would be given the opportunity to share their viewpoints
while learning what method's are effective in controlling traffic.
Speed Studies
The City of Shorewood has received two requests for speed studies. These are Chaska Road near
TH 7 and the Near Mountain Boulevard area.
Unfortunately, the SMART unit normally used for this type of study was damaged by vandals. A
large rock was thrown through the unit's observation window damaging the radar unit.
A Residential Community on Lake Minnetonka's South Shore
-
It was originally thought that the unit would be up and running in time to conduct these studies
before snowfall. I have been informed that the radar unit will have to be shipped back to the
manufacturer to be repaired. Unfortunately, the speed studies will have to be postponed until
spring.
The residents who have requested these studies have been very patient and understanding in
waiting for the unit to be repaired. I have been in contact with these residents and have explained
that the unit will be out of service until spring.
.
.
MAYOR
Robert Bean
CITY OF
SHOREWOOD
COUNCIL
Kristi Slover
Bruce Benson
Jennifer McCarty
Doug Malam
5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 · (612) 474-3236
November 16, 1995
RE: Howard's Point Road and Edgewood Road Watermain Hookup
Dear Resident:
.
In accordance with the Shorewood City Code, this letter is notification that water services have
been installed in your area, and have been accepted on this day of November 15, 1995. In
accordance to the Shorewood City Code, each household has eighteen (18) months to arrange for
private hookup by your own plumbing contractor. Your system needs hooked up and operational
by May 15, 1997.
Mandatory hookup to the system may be deferred if the applicant meets the hardship criteria as
stipulated by the Shorewood City Code. Hardship cases which may qualify are based on a
combination of being over 65 and low income status and certain disabilities. If you would like to
obtain a copy of the hardship criteria, please contact our office to obtain a copy of the hardship
criteria.
Your contractor will need to stop by City Hall at 5755 Country Club Road and obtain a permit,
meter, and pressure reducing valve.
.
Existing water wells may be maintained for lawn watering and other uses as long as there is no
connection to the city water system.
If you have any questions, or need additional information, please do not hesitate to contact me at
our office. '
Sincerely,
./
~/ Larry Brown,
City Engineer
CITY OF SHOREWOOD
/' /. Jt-4
_. =::::::>
cc Mayor and City council
Jim Hunn, City Administrator
AI Rolek, Finance Director
Ed DeLaforest, OSM Associates, Inc.
101
A Residential Community on Lake Minnetonka~<; Sourh Shore
.
CKNO
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17260
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17262
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17299
.
CHECK APPROVAL LISTING FOR NOVEMBER 29, 1995 COUNCIL MEETING
CHECKS ISSUED SINCE NOVEMBER 15, 1995
TO WHOM ISSUED AJRFa3E
FIRST STATE BANK FED/FICA TAX
PERA PERA
ICMA RETIREMENT TRUST 457 DEFERRED COMPENSATION
CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS
CHILD SUPPORT ENFORCEMENT CHILD SUPPORT -C. DAVIS
ANOKA COUNTY SUPPORT/COLl CHILD SUPPORT -C. SCHMID
AFSCME COUNCIL 14 UNION DUES
MN DEPARTMENT OF REVENUE OCTOBER SALES TAX
MN DEPARTMENT OF REVENUE STATE PAYROLL TAX
ASSURED OFACE SYSTEMS OCTOBER JANITORIAL
FIRST TECH COMPUTER MAINT. CONTRACT
KATHLEEN HEBERT SEC 125 REIMB.
BRADLEY NIELSEN SEC 125 REIMB.
JOSEPH PAZANDAK MILEAGE/SUPPLIES
PEPSI-COLA COMPANY POP MACHINE RENTlMfSC
PLYMOUTH PLUMBING REFUND-DUPLICATE METER
PHILLIP TIPKA CATHCART-STAKING
US WEST COMMUNICATION
TOTAL REGISTER SYSTEMS SUPPUES
BELLBOY CORPORATION UQUOR
BELLBOY BAR SUPPLY MISClSUPPLlES
BOYD HOUSER CANDY/TOBACCC MISC
DAY DISTRIBUTING BEER
EAST SIDE BEVERAGE COMPANY BEERlMISC
GRIGGS, COOPER & COMPANY L1QUORIWINElMISC
JOHNSON BROS LIQUOR CO. L1QUORIWINE
LEHMANN FARMS MISC
MARK VII BEERlMISC
NORTH STAR ICE MISC
PAUSTIS AND SONS WINE
PHILLIPS WINE & SPIRITS L1QUORIWINE
QUALITY WINE & SPIRITS CO. L1QUORIWINE
SW SUBURBAN PUBLISHING ADVERTISING
THORPE DISTRIBUTING BEERlMISC
THE VICTORIA GAZETTE ADVERTISING
VOID
AT&T
PATRICIA HELGESEN
LARKIN, HOFFMAN, DALY...
AT & T WIRELESS
NORTHERN STATES POWER
LONG DISTANCE
SEC 125 REIMB
LAND USE SEMINAR
ACCESS CHARGES
UTILITIES
Page 1
AMOUNT
$7,030.00
2,303.39
864.98
797.00
98.50
139.44
138.95
10,367.00
1,223.03
260.00
1,500.00
192.31
100.00
103.47
147.33
125.00
140.00
48.93
34.63
2,995.45
65.00
651.32
1,720.70
10,173.30
6,177.20
2,811.91
94.20
2,009.57
38.04
621.70
3,494.03
1,971.59
175.00
10,236.40
92.50
0.00
5.49
705.00
15.00
11.21
2,551.26
.
.
CKNO
17300
17301
17302
17303
17304
17305
17306
17307
17308
17309
17310
17311
17312
17313
17314
17315
17316
CHECK APPROVAL LISTING FOR NOVEMBER 29, 1995 COUNCIL MEETING
CHECKS ISSUED SINCE NOVEMBER 15, 1995
TO WHOM ISSUED PURFaSE
US POSTMASTER POSTAGE FOR MACHINE
US WEST COMMUNICATIONS
BELLBOY CORPORATION UQUOR
BELLBOY BAR SUPPLY MISC
BOYD HOUSER CANDYfTOBACCC MISC
MIDWEST COCA-GOLA MISC
EAST SIDE BEVERAGE CO BEER/MISC
GRIGGS, COOPER & COMPANY L1QUOR/WINE
HONEYWELL PROTECTION QTRL Y MONITORING (DEC-FEB)
JOHNSON BROS UQUOR CO WINE
LAKE REGION VENDING MISC
LINCOLN DISTRIBUTING CO. BEER
L1NDERHOLM TRUCKING FRBGHT
MARK VII BEER/MISC
PHILLIPS WINE & SPIRITS LIQUOR/WINE
QUALITY WINE & SPIRITS CO. L1QUOR/WINE
US POSTMASTER NEWSLElTER POSTAGE
TOTAL CHECKS ISSUED
Page 2
AMOUNT
750.00
668.09
2,110.02
36.00
586.16
83.00
3,071.40
6,121.89
79.88
4,250.70
51.06
80.00
326.40
1,762.07
1,545.89
3,063.87
509.26
$97.
. t .
rITY 00 3HOREWOOD
CHECK APPROVAL L[ST FOR
(10V 29, 1995 COlJt'!C:IL hTC
CHECK~ VENDOR NAME
DESCRIPTION DEPT. AMOUNT
1 7 ?:11 "7 {~L. r;~ F~~ t....j E: ::r.::
ANNUAL ALARM MONITORING CITY GAR 240.00
17318 APPLIED GRAPHICS ASSOC.
GEr-J. GO\iT
f-<EC:::: I F'T i300K3
17319 BITUMINOUS ROADWAYS, INC. COLD MIX
:3TREETS
17320 BLUE WATER SCIENCE
UNDERWATER SERVICES-DH
PROF SER
841,.35
837,.2(;'
~::,45 . 00
17321 BRYAN ROCK PRODUCTS. INC. SHOULDER REPAIR STREETS 40.34
CATHCART PK-LIMESTONE -------- 614.69
*** TOTAL FOR BRYAN ROCK PRODUCTS, 655.03
17322 CARGILL SALT DIVISION
DETCIt".IG ~:;(~LT
SNOI,.! & I
.'..;:,.;,..;:
,-'""~ ..i... ....J
1. 7~5 2 4
ESS BROTHERS AND SONS INC DRAINAGE REPAIR
E:: F,l Ie:: f<' :3 CI ("'!, F<' 0 l F
i"~ i'~~ j'" ~".
I'" c:c:'..:)
PF~~OF SEF~
PROF SEFi~
E: ,~ i~~ M
f~) ~3 ~::: E ~:) ~'3 ()F~~
ASSESSOR surlPLIES
*** TOTAL FOR ERICKSON, ROLF
E~ :< (~i ,~
~3 ~i 7 .4() 4 1 (~
1 , 738.. 76
117 .1~::.
;s :, (;. ~:;. ,) '" .1 ()
7/,.00
17325 GOPHER STATE ONE-CALL. IN ONE CALL SERVICE WATER DE 24..50
ONE CALL SERVICE SEWER DE 24.50
*** TOTAL FOR GOPHER STATE ONE-CAL 49.00
17326 HAMEL BUILDING CENTER
CITY G(;~F~
M('i I U30>< POST
1 t~ ,. '~:.) ~:~
17327 HOPKINS PARTS COMPANY EQUIP MAINT CITY GAR 83.06
EQUIP MAlNT -------- 35.55
*** TOTAL FOR HOPKINS PARfS COMPAN 118.61
.528 Ir"ISTY'''PF~Ir''.!TS
l7329 KEN JARCHO INSURANCE
COl..l~.1C: I L.
~.1EI/-J:3lETTEF,1
I N~~;Ur~l{.lNCE
f''1l.HJ. BLOG
J.7.':.:30 h.EHNEDY -~?" GF<~(;:~VCN
LEGAL SERVICES-SS SR CTR PROF SER
17331 KAR PRODUCTS
C I P( G{:l~~
SHOP SUPPLIES
t :~ .1 ~:~() ,~ ~?5
1"464.00
496.00
;~ () (~l t< f~ (,
17332 lEAGUE OF MN CITIES INS T INSURANCE (58944/59529) MUN BLDG 48,031.00
-', '.'T'~Y"7."Z
.L I -':-,)0
t''iTI
PUB l;.,If,S
DISTRIBUTING COMPANY
POLY E3F,lU~3H
1.7334 M C f TELECOMMUNICATIONS LONG DISTANCE
rviUN E:lLDG
1 ?::::.,::; 5 tvi (~t.'1 (~
(im'1I(1
L.Ut'.1CH
213.0()
.1.7..51
13.5()
SEWER DE 35~5()()..()()
1.,91.1 . ,~:-
17336 METRO COUNCIL WASTEWATER DECEMBER TREATMENT
17337 MIDLAND EQUIPMENT CO
TP;ILC(j'lE St~('!DEF~
PRO.JEeTS
.l. /' ~L.:::~ ;,:::; i"~i I IJ ill) E:~ ~.~; r :::~~ ~:~; f) }H~ td___T CJ) F~~::)
:~::;r F~!F C' r ~-3
(~;:3f.)}":('{L "T"
:','-/ (/l L (-',!f"'.H.:~<':::;(! ff.'\ ::'~:;(>d:::-l::~'r\' CJ)i,Jf"-..!C:! i
('iCMHC:H::;H C i)i..Ie
;.>1 ii ',',j
?af!e '"'
() .<~. ~<;:
C T r ! !:::;f'lllh~i::ii.,10C.lL)
CJ"lt~CK (~~jr:)R()VAl._ l_IS"'- 1::~()R
NOV. 29. 1995 COUNCIL MfG
CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT
17340 MUNITECH. INC. DECEMBER MAINT.
DE C E t"i U E F,: r'i f~ I t".lT ..
*** TOTAL FOR MUNITECH. INC.
I/.J(.YrEF,~ DE
3 '~ 7 '2() ,. ()()
SEWER DE 2,480.00
(:, . 200 . 01)
17341 PERSONNEL DECISIONS. INC. POSITION PROFILES
f~()t"i I N
180. DC)
17342 R & W ROLLOFF SERVICE. IN CONTAINERS 4 YARD WASTE SANIT/WA
1.101).00
17343 RES WELL CO
(iBf~NDON I/.)ELL
400" OJ)
17344 E.H RENNER & SON'S
ULDR BRIDGE WELL REPAIR WATER DE
:3.,498.06
17345 RIVER VALLEY AUTO PARTS
.;::.46 SPF,: I NGSTED
HYD HOSE 4 SANDER MOUNT
1()1 . 60
SERVICES GO WA REV BONDS WATER DE
15.016.()2
17347 SO LK MTKA PUB SAFETY DEP DECEMBER POLICE CONTRACT POLICE P 35.301.75
1/.34h SUI.J...IV(ib! UTTLTT'{ SCF,~VIC:E:3 pl,H1P ::.)IJt1P~:) (iT pl/,)
C: T TV' Gl:~h~
.1 (" <:'~. " _~::i ::::;
17349 TIME SAVER OFF SITE SEC
t1I(1UTE~3
GE'f'" GO\;'T
?(,~?,.. "7.5
17350 T()t'.J.Kf~ (iUTO tti',.J,D iJODV' ~:)UPP T I F<~E PI:~TCHE:S
CITY G(~~p
8.. <)1
17351 TWIN CITY WATE:R CLINIC
I/.Jr;~ T::::F,~ T[3T I r.1G
IIUH E i~ DE
;?(l. 00
173 :)2 1/.)~;TEh~PF,10
I/.Jf~T[f-? r1ETER:::~;
GATE VALVE COLLARS
*** fOTAL FOR WATERPRO
I/,J(~TEf-~ DE
I/.JnTER DE
1.. ':l27 .. 6::,
134..1'()
1 ,~ S,{:~'2 ,~3.~S
.::)~::.::.:. t'1t".1 SUN PUBL I Cf~T IOr',!S LEG(iL (:~DVEh'T 1::-::: I t',!G GEr".l GOVT J.69. 32
RINK ATTENDANTS AD GEN GOVT 190.00
*** TOTAL FOR MN SUN PUBLICATIONS 359.32
*** TOTAL CHECKS FOR APPROVAL
1(4) :56:5..49
**:1< TOTAL CHECK APPROVAL LIST
261,689.01
Page 4
. "'l
CHECK REGISTER
CHECK CHECK EMPLOYEE NAME CHECK CHECK
TYPE DATE HUMBER NUMBER AMOUNT
COM 11 14 95 110 CONNIE D. BASTYR 209971 311. 92
COM 11 14 95 115 LAWRENCE A. BROWN 209972 1201. 98
COil 11 14 95 230 CHRISTOPHER H. CAREY 209973 103.44
COM 11 14 95 345 PATRICK C. CRETAN 209974 87.42
COil 11 14 95 375 JODI A. DALLMAN 209975 87.42
COil 11 14 95 500 CHARLES S. DAVIS 209976 596.03
COM 11 14 95 775 JAMES C. EAKINS 209977 654.63
COM 11 14 95 1105 KERI ANNE GRAf 209978 132.98
COil 11 14 95 1160 STEPHANIE A. HABER 209979 115.62
COM 11 14 95 1190 KATHLEEN A. HEBERT 209980 609.75
COil 11 14 95 1400 PATRICIA R. HELGESEN 209981 642.71
COil 11 14 95 1415 SHAWN D. HEMPEL 209982 87.71
COil 11 14 95 1550 JAIlES C. HURIl 209983 1619.93
COil 11 14 95 1601 BRIAN D. JAKEL 209984 117. 96
COil 11 14 95 1700 JEFFREY A. JENSEN 209985 744.05
.COM 11 14 95 1800 DENNIS D. JOHNSON 209986 777.33
COil 11 14 95 1940 LOREN A. JONES 209987 111. 70
COil 11 14 95 1950 HARTIN L. JONES 209988 79.81
COil 11 14 95 2100 WILLIAIl F. JOSEPHSON 209989 632.19
COM 11 14 95 2500 SUSAN H. LATTERNER 209990 398.69
COil 11 14 95 2800 JOSEPH P. LUGDWSKI 209991 799.71
COil 11 14 95 2905 PAUL S. MARSO 209992 29.09
COM 11 14 95 2955 CHRISTOPHER M. MCNEAL 209993 113.59
COM 11 14 95 3000 THERESA L. HAAB 209994 687.94
COM 11 14 95 3100 LAWRENCE A. NICCUM 209995 874. 88
COil 11 ! 4 95 3400 BRADLEY J. NIELSEN 209996 836.52
COM 11 14 95 3500 JOSEPH E. PAZANDAK 209997 1026.43
COM 11 14 95 3600 DANIEL J. RANDALL 209998 883.44
COil 11 14 95 3615 TAIlARA LYNN REED 209999 159.25
COlt 11 14 95 3660 JEANNETTE H. RIESSElMAN 210000 77.57
COM 11 14 95 3675 SUSAN H. RINEHIItER 210001 33.25
.Olt 11 14 95 3701 BRIAN M. ROERICK 210002 88.53
OM 11 14 95 3800 ALAN J. ROlEK 210003 1113.81
COlt 11 14 95 3900 CHRISTOPHER E. SCHItIO 210004 411. 33
COlt 11 14 95 4575 REBECC~ A. TARVIN 210005 229.35
COlt 11 14 95 4600 BEVERLY J. VON FELDT 210006 605.95
COil 11 14 95 4750 RALPH A. lIEHLE 210007 627.77
COlt 11 14 95 4900 DEAN H. YOUNG 210008 656.84
COM 11 14 95 5000 DONALD E. ZDRAZIL 210009 1231. 35
UUTOTAlSUU
19599.87
Page '5