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042296 CC Reg AgP CITY COUNCIL REGULAR MEETING CITY OF SHOREWOOD MONDAY, APRIL 22, 1996 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:30 P.M. Immediately following the regular portion of the meeting, the Council will convene in Work Session format. No action will be taken at this time. AGENDA 1 . CONVENE CITY COUNCIL MEETING A. Roll Call Stover Benson Shaw McCarty Mayor Bean B. Review Agenda C. Council Commitments 2 . APPROVAL OF MINUTES A. City Council Regular Meeting Minutes April 8, 1996 (Att.-#2A Minutes) B. City Council Work Session Minutes April 8, 1996 (Att.-#2B Minutes) C. City Council/Planning Commission Joint Work Session Minutes April 9, 1996 (Att.-#2C Minutes) 3 . CONSENT AGENDA - Motion to approve Consent Agenda &: Adopt Resolutions items on Therein: A. A Motion to Adopt a Resolution Approving a Liquor License for American Legion Post 259 (Att.-#3A Proposed Resolution) B. A Motion to Adopt a Resolution Authorizing Execution and Submittal of Hennepin County Recycling Grant Agreement for 1996 (Att.-#3B Proposed .Agreement) C. A Motion to Approve an Extension of the Deadline for Submitting the Final Plat for Manitou Woods (Att.#3C Planner's Memorandum) . 'e :: , . i i .. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331.8927 · (612) 474.3236 EXECUTIVE SUMMARY SHOREWOOD CITY COUNCIL MEETING MONDAY, APRIL 22, 1996 The reconvened Board of Review will be held at 7 :00 p.m. Assessor Rolf Erickson will be present. The Council needs to be prepared to make decisions on the various cases. The Assessor's report is in the packet. The regular City Council meeting will begin at 7:30 p.m. Agenda Item #1C: The Council Commitments which have been revised and are incorporated into the April 8 work session minutes should be reviewed for the media audience. We will have copies prepared for the Council to sign and hand in that evening. Agenda Item #3A: The annual liquor license for the American Legion is due at the end of May. Action can be taken at this meeting if you are comfortable that everything is in order. Agenda Item #3B: Enclosed is a copy of the Hennepin County Recycling Grant Agreement for 1996. The annual not-to-exceed amount has been reduced by $198, but all other points of the agreement are the same as last year' s ~oreement. Agenda Itell). #3C: Jerry Hertaug has requested one additional extension on the deadline for filing the final plat for Manitou Woods, a four-unit twinhome project located on the west side of County Road 19, one parcel south of Glen Road. The Code allows two such extensions, he has received one already. The Planning Director recommends approval. Agenda Item #3D: This is an assessment resolution authorizing the levy of water charges for 27000 Beverly Drive. It spreads the $5,000 charge over 15 years at 7.5% interest. Agenda Item #5: Enclosed in the packet is a copy of the feasibility report for the extension of watermain on Smithtown Road from Boulder Bridge system south to the Victoria border. At this point this project does not include extension of watermain to the west of Smithtown Road. Agenda Item #6: Enclosed is a copy of the draft agreement between the cities of Shorewood and Victoria regarding providing water service. (List specific action taken by Victoria Council.) Agenda Item #7: MNDOT representative Paul Kachelmeyer will appear seeking formal approval of the preliminary plans for the Highway 7/W ater Street intersection improvement project. A resolution to that effect has been prepared for your review and approval. Note that the resolution includes Shorewood's support of Excelsior' desire to have the left turn lane at County Road 19 lengthened. A Residential Community on Lake Minnewnka's South Shore Executive Summary for City Council Agenda of May 22, 1996 Page 2 of 2 Agenda Item #8: Mr. Richard Hoyt has requested an after-the-fact setback variance for a deck and screen porch which was built too close to the shoreline of Christmas Lake. The Planning Commission voted to recommend denial of the variance as presented. Since then Mr. Hoyt has suggested some revisions to his earlier plan and requests that the matter be referred back to the Planning Commission. The Planning Director feels that there is merit to the applicant's revised proposal and recommens referral back to the Planning Commission. Agenda Item #9: Having received complaints regarding on-street parking adjacent to the office building at 6020 Chaska Road, staff recommends consideration of "no parking" signs along Chaska Road unless the owner of the office building is willing and able to acquire additional land to increase his parking area. Council is urged to contact the Planning Director prior to the meeting is there are any questions relative to this item. Agenda Item #10: To be consistent with our Comprehensive Plan and with the wishes of the City of Minnetonka, it is appropriate that we take official action to designate the City of Shorewood's portion of Vine Hill Road as a MSA street. Agenda Item #IIA: The City of Excelsior is proposing to purchase a new vehicle for their Fire Department. Material relating to that purchase is enclosed in the packet for your information. . Following the regular meeting, we have established a brief work session to meet with Snowmobile Task Force co-chair Virginia Kolstad and Bill Colopoulos to discuss expectations and timelines. . CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDAY, APRIL 8, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES 1. CONVENE CITY COUNCIL MEETING Mayor Bean called the meeting to order at 7:32 p.m. A. Roll Call Present: Mayor Bean; Councilmembers Benson, McCarty, Shaw, Stover, City Administrator Hurm; and Acting City Attorney Wahlgren. B. Review Agenda . Mayor Bean informed the Council of a last minute request to add agenda item 7 A which is to discuss the potential approval to levy water connection fees for Anthony and Jill Pink, 27000 Beverly Drive. Stover moved, Benson seconded to approve the agenda for April 8, 1996, as presented. Motion passed 4/0. 2. APPRO V AL OF MINUTES A. City Council Special Meeting Minutes - March 6, 1996 McCarty moved, Benson seconded to approve the City Council Special Meeting Minutes of March 6, 1996. Stover and Shaw abstained. Motion passed 3/0. B. City Council Joint Work Session with Excelsior City Council Meeting Minutes - March 6, 1996. . Benson moved, Mayor Bean seconded to accept the City Council Joint Work Session with Excelsior City Council Meeting Minutes of March 6, 1996. Stover and Shaw abstained. Motion passed 3/0. C. City Council Special Meeting Minutes - March 7, 1996. McCarty moved, Benson seconded to approve the City Council Special Meeting Minutes of March 7, 1996, as amended on Page 1, Item No.2, Line 1, delete "asked" . Stover and Shaw abstained. Motion passed 3/0. D. City Council Regular Meeting Minutes - March 11, 1996. Benson moved, Shaw seconded to approve the City Council Regular Meeting Minutes of March 11, 1996. Stover abstained. Motion passed 4/0. E. City Council Special Meeting Minutes - March 12, 1996. Benson moved, Shaw seconded to approve the City Council Special Meeting Minutes of March 12, 1996. Stover abstained. Motion passed 4/0. *~A REGULAR CITY COUNCIL MINUTES APRIL 8, 1996 - PAGE 2 F. City Council Regular Meeting Minutes - March 25, 1996. Stover moved, Benson seconded to approve the City Council Regular Meeting Minutes of March 25, 1996. Mayor Bean abstained. Motion passed 4/0. G. City Council Joint Work Session with Victoria City Council Minutes - March 28, 1996. McCarty moved, Shaw seconded to approve the City Council Joint Work Session with Victoria City Council Minutes of March 28, 1996. Mayor Bean abstained. Motion passed 4/0. 3 . CONSENT AGENDA Mayor Bean read the Consent Agenda for April 8, 1996. McCarty moved, Stover seconded to approve the Motions on the Consent Agenda and to adopt the Resolutions therein: A. Motion Approving an Agreement with Lake Restoration, Inc., for the 1996 Inspections of Eurasian Water Milfoil - Christmas Lake for an amount 0 f $1,534. . B . Motion Approving an Independent Contractor Agreement with Vicki Stromberg, 5510 Wedgewood Drive, Shorewood, for Desktop Publishing Services. C. RESOLUTION NO. 96-29, "A Resolution Making Appointments for 1996 to the Lake Minnetonka Cable Commission and the Shorewood Liquor Committee." Motion passed 5/0. 4. MATTERS FORM THE FLOOR - None. 5. PARKS - Report by Representative . Park Commissioner Dan Puzak reported on the Park Commission meeting held Tuesday, March 26th. The Commission recommended unanimously that the Council reconsider the issue of installation of the trail along Smithtown Road. They felt the trail would be used by many for a multitude of uses. The Commission also recommends that the Council authorize matching donations of up to $500 for trees in Manor Park. The snowmobile survey has been mailed and approximately 475 have been returned to date which is an excellent response. Puzak reported that the Hennepin County Park Board rescinded their action to prohibit walking, etc., on the regional trail in the winter. The Park Commission and staff will continue to work with the Hennepin County Park Board to clear up the misunderstanding regarding the multi-use of the trail. REGULAR CITY COUNCIL MINUTES APRIL 8, 1996 - PAGE 3 Hurm reported the Park Board intends to host a joint meeting with the cities involved to discuss a new plan whereby cities would be allowed to determine winter use of the trail provided they take full responsibility, including holding the County Park Board harmless. Hurm suggested this meeting be conducted in the spring, and that annual review not be necessary. Puzak reported the Minnetonka Youth Hockey Association has requested to temporarily table their request to build a refrigerated ice sheet in Freeman Park until they work out details on financing. Puzak explained improvements scheduled for Badger Park this year include moving the hockey rink 30 feet, installation of playground equipment, picnic facilities, a horseshoe pit and landscaping. Mayor Bean questioned the matching funds for trees. Hurm explained funds have been budgeted to meet this Park objective. He noted that Bob Boyer, a resident, is coordinating donations and the celebration. Mayor Bean endorsed the idea provided an upper limit of $500 in matching funds be established. . INTRODUCTIONS Mayor Bean noted City Attorney Tim Keane was being represented by Shama Wahlgren, Larkin, Hoffman, Daly & Lindgren, Ltd. He also introduced Cheryl Wallat, the new recording secretary. 6. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION REGARDING FINANCING OF THE SENIOR COMMUNITY CENTER . Hurm explained the resolution being considered allows the execution of the Non-Appropriation Lease Purchase Agreement with Norwest Investment Services. Such agreement is for a term of either 10 years or 12 years at an interest rate not to exceed 6.2 percent or 6.32 percent per arinum respectively. The lease payments are subject to annual appropriation by the City and are not considered a debt service liability of the City. Interest would be tax exempt. Hurm informed the Council the difference is that at 10 years, the payment would be $41,000 and at 12 years, it would be $37,164 per year. Budgeted for this year was $35,000. The 12-year lease would result in almost $26,000 more in interest. Legal counsel will review all of the necessary documents. Mayor Bean commented that the 12-year term would keep the payments near the budget. He also felt the Council would need to move quickly due to rising interest rates so the City may lock-in with Norwest. Councilmember Stover agreed it would be nice to have the annual budget where they presumed it would be. Mayor Bean commented that the letter from Norwest dated March 28th indicates this interest rate is a proposal, and is not locked in until final approval is given. Councilmember Benson asked if the City of Excelsior was going with the 12-year term. Hurm related that was his understanding. Stover moved, McCarty seconded to adopt RESOLUTION NO. 96-30. "A Resolution Approving Financing for the Senior Community Center and Authorizing the Execution of Lease Documents." Motion passed 5/0. REGULAR CITY COUNCIL MINUTES APRIL 8, 1996 - PAGE 4 7. CONSIDERATION OF A MOTION AUTHORIZING THE PURCHASE AND INSTALLATION OF A VOICE MAIL SYSTEM FOR CITY HALL IN THE AMOUNT OF $6,530. Administrator Hurm explained this was an item that was considered briefly in the budget considerations for 1996, and it is considered a contingency item. The installation of a voice mail system would upgrade the present telephone system. Staff will continue to answer all calls during office hours. He also stated this new system will also be helpful to residents in obtaining information. Mayor Bean asked if the caller would be offered the option of leaving a message on voice mail. He asked if messages could be retrieved off-site. Administrator Hurm stated that callers would be given the option of leaving a voice mail message, and staff will have the option of off-site retrieval. Mayor Bean asked if any staff members were currently using pagers, and if so, could the system be set to trigger a message on the pager when a voice mail message is left. Hurm indicated he would research that option. . Councilmember Stover commented she appreciates the emphasis on staff being available to answer telephone calls during regular business hours rather than voice mail. Councilmember McCarty remarked that a voice mail system will help communication with the residents in that they will have access to an information line to find things out and they can also leave messages and suggestions. She stated it would be one more thing that helps the City and Council be accessible. Mayor Bean asked if the Councilmembers should be added to the mail boxes. Councilmember Stover remarked she would rather have residents call her at home so they would receive a much quicker response. Administrator Hurm commented that for the voice mail system to be effective, staff must train themselves to check regularly. Councilmember Stover stated she would have no objection to the information line giving out home phone numbers for Councilmembers. Administrator Hurm mentioned there would be a 30-day trial period of the system. Additional features could be added after that trial period. . Benson moved, McCarty seconded to Authorize the Purchase and Installation of a V oiceMail System from ESI Communications for City Hall in the Amount 0 f $6,530. Motion passed 5/0. 7A. REQUEST TO LEVY WATER CONNECTION FEE, 27000 BEVERLY DRIVE, JILL AND ANTHONY PINK Administrator Hurm explained Jill and Anthony Pink have connected to municipal water. The Pinks are asking the City to consider levying the $5,000 connection fee. He further explained these types of fees have been assessed in the past. The Pinks have completed a petition for local improvement and the City could add that on to whatever special assessments there would be this fall and the resident could pay it over 15 years at the appropriate rate. If the Council decided they were not willing to approve that assessment of fees, the residents are aware they may need to make other arrangements. . . REGULAR CITY COUNCIL MINUTES APRIL 8, 1996 - PAGE 5 Councilmember Stover indicated she could support a motion to approve assessing the water charges for this resident or any resident. Stover moved, Benson seconded to direct staff to prepare a Resolution regarding the Levy of the Water Connection Fee, 27000 Beverly Drive, Jill and Anthony Pink. Motion passed 5/0. . 8. ADMINISTRATOR AND STAFF REPORTS - None. 9. MAYOR AND CITY COUNCIL REPORTS - None. 10. ADJOURNMENT SUBJECT TO PAYMENT OF CLAIMS Shaw moved, Stover seconded to adjourn the regular City Council meeting to a Work Session format at 8:11 p.m. subject to payment of claims. Motion passed 5/0. RESPECTFULLY SUBMITTED, Cheryl Wallat, Recording Secretary TimeSaver Off Site Secretarial ATTEST: ROBERT-B-:-BEAN:-&fAyoIf- JAMES C. HURM, CITY ADMINISTRATOR , CITY OF SHOREWOOD WORK SESSION MONDAY, APRIL 8, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD FOLLOWING REGULAR MEETING MINUTES 1. CONVENE WORK SESSION MEETING Mayor Bean called the meeting to order at 8:27 p.m. A. Roll Call Present: Mayor Bean; Councilmembers Stover, McCarty, Benson and Shaw; and Administrator Hurm B. Review Agenda . There were no changes to the agenda as noticed. 2. REVIEW AND CONFIRM COUNCIL COMMITMENTS The Council commitments were reviewed and amended. The [mal consensus form for the commitments is attached to and made a part of these minutes. 3. REVIEW FIRST QUARTER REPORT ON 1996 BUDGET OBJECTIVES Stover indicated that she would like to see more communications with residents, perhaps in the form of newsletters being sent more often. Hurm stated that the voice mail system, just approved by the City Council, will include an information component which will offer a number of information lines to residents. In addition, the administration is in the process of establishing a volunteer citizen committee to . help establish a Home Page for an internet presence for the City. 4. REVIEW AND DEVELOP CONSENSUS ON GOAL STATEMENTS The operational goals were discussed and revised into one as follows. The organizational goal of the City is to be recognized by Shorewood citizens as a model of good government by: A. Providing a value in high quality services. Service excellence will be achieved by respecting employees as the City's greatest assets, and as team members with a shared vision of increasing productivity and accountability. B . Serving in such an efficient, friendly manner that residents feel good about being citizens of the Shorewood community; continuously striving to keep citizens informed and asking for and listen to feedback; and utilizing "user friendly" municipal systems, processes and documents. Association with the City, in any capacity, should be as enjoyable and focused as possible. ,I .., ~~ '~..' --1' . -H' V" t-/ City Council Work Session April 8, 1996 Page 2 of 2 ---" C. Working closely with other governmental jurisdictions as well as the private and non-profit sectors to effectively address south Lake Minnetonka area issues and City goals. D. Maintaining policies, plans and procedures which will secure financial stability for all City funds. 5/6. DEVELOP A COMPREHENSIVE LIST OF ISSUES FOR 1996 AND A CONSENSUS AND PRIORITY OF THE ISSUES AND WORK PROGRAM ITEMS Attached and made a part of these minutes is the comprehensive list of issues that were identified and listed in priority with the lowest number being the highest priority. 7. CONSIDERATION OF EXPANDING THE SURVEY TO INCLUDE WORK PLAN IMPLEMENTATION ITEMS There was a consensus among members of the City Council that the Park Commission . should be asked to revalidate the trail plan. Perhaps a survey should be undertaken to detennine whether the assumptions made in 1981 and 1992 are still valid and that building the trails as proposed is still the right thing to do. This could be done by a surveyor neighborhood meetings. The City Council needs better facts and figures. There was not a consensus reached on any other issue areas which a survey would be helpful. 8. SHARED VISION EXERCISE This item was deferred. 9. ADJOURNMENT There being no further business the meeting was adjourned at 10: 15 p.m. ATTEST: . ROBERT B. BEAN, MAYOR JAMES C. HURM, CITY ADMINISTRATOR , . . SHOREWOOD CITY COUNCILMEMBER COMMITMENTS I, , as a member of the Shorewood City Council, recognizing the important responsibility I am undertaking serving as a member of the City Council of the City of Shorewood, hereby personally pledge to carry out in a trustworthy and diligent manner all the duties and obligations inherent in my role as Councilmember. MY ROLE I acknowledge that my primary role as a Councilmember contribute to the defining of Shorewood I s mission and the fulfillment of that mission, and (2) to carry functions of the office of City Councilmember. is (1) to governing out the My role as Councilmember will focus on the development of broad policies that govern the implementation of city plans and purposes. This role is separate and distinct from the role of the Administrator to whom is delegated the determining of the means of implementation. MY COMMITMENT As a member of the City Council I will: 1. Represent Shorewood in a positive and supportive manner at all times and all places. 2. Represent the interest of all people served by the City, and not favor special interest inside or outside of this public organization. 3 . Not use my service on this Council for my own personal advantage or for the advantage of my friends or supporters. 4. Keep confidential information confidential. 5. Approach all Council issues with an open mind. make the best decisions for everyone involved. Prepare to 6. Do nothing to violate the trust in those who elected me or to the Councilor to those we serve. 7. Focus my efforts on the mission of the City and not on my personal goals. 8. Never exercise authority as a acting in a meeting with the delegated by the Council. Councilmember full Council when I am except or as 9. Establish as a high priority my attendance at all meetings of the Council and Commissions on which I serve. 4/96 , 10. Come prepared to contribute to the discussion of issues and business to be addressed at scheduled meetings, having read the agenda and all background support material relevant to the meeting. 11. Observe the City's parliamentary procedures and display courteous conduct at all meetings. 12. Refrain from intruding in administrative issues that are the responsibility of management, except to monitor the results of actions taken. 13. Avoid conflict of interest between my position as a Councilmember and my professional life by carefully complying with the City's Code of Ethics (Section 105.04). If such a conflict does arise, I will declare that conflict before the Council, and refrain from voting on matters of which I have a conflict. . 14. Understand that issues are appropriately debated at City Council meetings. Once a City Council decision is made the debate ends and the majority decision is respected. 15. Agree to serve as a liaison on Commissions or an affiliated organizations as requested by Council. As a Council liaison I will: · Attend meetings as appropriate. · Make reports of all meetings to the City Council at their next regularly scheduled meeting as necessary. 16. Participate in scheduled strategic planning sessions, Council self-evaluation programs, and whenever possible attend Council development workshops, seminars, and other educational events that enhance my skills as a Councilmember. . DATED: ( signature) 4/96 ~ . . High Priority 5 Assessment policy for street reconstruction when water is not part of the project 9 Set aside land which is considered suitable for senior housing and rigorously pursue a senior housing project 10 City Street Policies: establish design criteria, and MSA street designation 10 Improve communications - pamphlets (i.e. signs) 11 Ramifications of affordable housing legislation (be proactive) 12 Address snowmobile related issues 12 Revise and update the planning commission ordinance MediumlHigh Priority 13 Completing Trail Plan along collector routes 14 Improve imagelrelations among cities 14 Increase the provision of facilities and services on a joint use basis between units of government 14 Work on changing the sewer services method for charging for Inflow and InfIltration 15 Fire Department - jomt services strategy 16 Establish a Shorewood improvement program to address issues of motivation and productivity of Shorewood employees including consideration of some form of merit pay 16 Develop a commercial maintenance code Medium Priority 18 Improving administration technical efficiency (cost effective) 18 Update the City's comparable worth pay plan 18 Improve audio visual in chambers 18 Rescue response time 18 "Our Community. . .Our Youth" initiative - youth involvement 19 Continue to identify problem areas of the sanitary sewer system for televising, sealing and repair 19 Attempt to more fairly match mass transit service with taxation for mass transit 19 Work with Excelsior and the other south lake cities in reviewing the police contract and address discrepancy in police service requirements of the various cities 19 Charging utilities for use of right -of-ways Least Priority 22 Undertake a City visioning process 23 Rethink budget philosophy 23 Develop regulations which limit the extent of damage done to city streets by garbage trucks or initiate the process of establishing refuse collection districts, awarding contracts to low bidding private haulers 25 City Council - policy book 25 Work with soccer, hockey and baseball youth organizations in providing additional facilities 27 Develop a truth in housing code 27 Update existing personnel relationship policy handbook 28 Address the issue of whether there should be lights installed at the softball fields in Freeman Park 29 Establish a policies and procedures manual 29 Work with LMCD to identify a suitable location for public access to Lake Minnetonka 1-7 High Priority 8-14 MediumlHigh Priority 15-23 Medium Priority 24-33 Least Priority .-" . . . . CITY OF SHOREWOOD COUNCIL/PLANNING COMMISSION WORK SESSION TUESDAY, APRIL 9, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 PM MINUTES WORK SESSION 1. CONVENE Mayor Bean opened the meeting at 7:02 p.m. Present: Mayor Bean; Councilmembers Benson, McCarty and Shaw; Planning Commissioners Borkon, Pisula, Kolstad, Rosenberger, and Turgeon; City Administrator Hurm, Planning Director Nielsen and City Engineer Brown. Later Arrivals: Councilmember Stover (7:07); Planning Commissioner Lizee (8:20). Absent: Planning Commissioner Foust. Mayor Bean stated that the purpose of this work session is to review planning priorities for 1996 with specific emphasis on senior affordable housing. He then turned the meeting over to Nielsen. 2. DISCUSSION AFFORDABLE SENIOR HOUSING Nielsen began the topic with a review of past attempts to encourage development of affordable senior housing, which led the City Council to direct the Planning Commission to consider issues pertaining to density and incentives. He then introduced a concept that has been presented by an interested developer (John Blumentritt) to use the Land De Con property and possibly the adjacent Wagner property to create a senior housing community. This would require changes in density and height restrictions and a closer look at cost incentives for keeping the price of the units below a certain level. Nielsen's question to the Council at this time is if there is willingness to at least consider making adjustments. This concept would require an adjustment in fees to restrict soft costs to less than $2500 per unit in order to keep rental/purchase costs within the guidelines set by Met Council through the Livable Communities Act (Rental - $500 to $525 and Purchase - $100,000 to $125,000). Council posed questions about the actual cost to the City for streets, water, sewer, etc. and how to avoid pitfalls experienced with the Seasons development. It was a consensus that affordable senior housing is a priority and would be a favorable concept to the community and yet can become controversial when proposed for a specific neighborhood. In any case, objection will likely surface on the density issue and on the presence of a 3+ - story structure. There may be public concern when using the term "affordable housing". This may be resolved by being more specific tt;: ~ C II about it's meaning, such as noting the specific rents or sale prices targeted (Le. at or below $125,000). Council indicated overall support of the idea and agreed that the need exists. Some key questions are: If this is a priority, what is the best time and way to proceed? Is it financially feasible? How can we ensure that the expected amenities and housing costs will become a reality? The Council consensus was that setting aside land for affordable senior housing should be moved from high to low priority. Suggestions included involving local churches and possibly other communities in support of our efforts to provide senior housing at varying value and to provide a better mix of housing options to the community. It was agreed that it would be okay to approach other communities to work with us to address this South Lake area need, but we need to be prepared to handle it on our own. Nielsen asked specifically if there is an unresolvable problem, such as the three story building, that would prevent this from becoming a reality, before suggesting to a developer that they should pursue the idea. Council expressed willingness to consider higher density if the requirements for providing amenities and lower pricing are met. . COMPREHENSIVE PLAN GOALS AND IMPLEMENTATION Nielsen reviewed priority ratings of remaining task/projects in each of the following areas: Natural Resources, Land Use, Transportation, Community Facilities/Services. This was generally in consensus with the Organizational Goal and priority statements as determined by Council. The item of identifying problem areas of the sanitary sewer system for televising, sealing and repair is listed as medium priority and should be given higher priority. Mayor Bean requested that greater priority be put on addressing the issue of the 18 month water hook -up requirement. He directed staff to add this to an upcoming agenda. 3. ADJOURN There being no further business, the work session was adjourned at 10:20 p.m. . RESPECTFULL Y SUBMITTED. James C. Hurm, City Administrator ATTEST: ROBERT B. BEAN, MAYOR JAMES C. HURM, CITY ADMINISTRATOR CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION APPROVING INTOXICATING LIQUOR LICENSE SUNDAY &: CLUB 403.05, sale of license WHEREAS, the Shorewood City Code, Sections 1300.01 and 1300.02, provides for the licensing intoxicating liquor in the City and requires a for Sunday sales; and 402.02, of the special WHEREAS, said Code provides that an applicant shall complete an application, shall fulfill certain requirements concerning insurance coverage, and shall pay a licensing fee; and . WHEREAS, the following applicant has satisfactorily completed an application, and has fulfilled the requirements for the issuance of a special "Club License" for the "on-sale" of intoxicating liquor and for a special license for "Sunday Sales". NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a special Club License for the "on-sale" of intoxicating liquor and a special Sunday License for sales be issued for a term of one year, from June 1, 1996 to May 31, 1997, consistent with the requirements and provisions of Chapter 400 of the Shorewood City Code, to the following applicant: Applicant Address . American Legion Post #259 24450 Smithtown Road Shorewood, MN 55331 ADOPTED by the City Council of the City of Shorewood this 22nd day of April, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator/Clerk Jt3A . CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION AUTHORIZING SUBMITTAL OF THE 1996 HENNEPIN COUNTY GRANT APPLICATION FOR MUNICIPAL SOURCE SEPARATED RECYCLABLES WHEREAS, pursuant to Minnesota Statute 115A.551, by December 31, 1993, each County in the Metropolitan area will have as a goal to recycle a minimum of 35 percent (35%) by weight of total solid waste generation, and each County must develop and implement or require political subdivisions within the County to' develop and implement programs, practices, or methods designed to meet its, recycling goal; and . WHEREAS, pursuant to Minnesota Statute 115A.551, Counties shall ensure that residents have an opportunity to recycle; and WHEREAS, Hennepin County Ordinance 13 requires each city to implement a recycling program to enable the County to meet its recycling goals; and WHEREAS, the County adopted a Hennepin County Funding Assistance Policy for Source Separated Recyclables on September 11, 1990, to distributed funds to cities for the development and implementation of waste reduction and recycling programs; and WHEREAS, to be eligible to receive these County funds cities must meet requirements set forth in the "funding policy"; and WHEREAS, the City desires to receive these County funds. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, as follows: 1. That the Council authorizes the submittal of the 1996 Hennepin County Grant application for Municipal Source Separated Recyclables. . 2. That as a condition to receive funds under the Hennepin County Funding Assistance Policy the City agrees to implement a waste reduction and recycling program as indicated on the 1996 Hennepin County Recycling Grant Application and that the City will use county funds only for the purpose of implementing the City's waste reduction and recycling program. ADOPTED by the City Council of the City of Shorewood this 22nd day of April, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator , A ,?--, --rr: ). I --r .../ '---' 4 Contract No. A02336 AA Code Vendor No. *000070455 MUNICIPAL RECYCLING GRANT AGREEMENT THIS AGREEMENT is by and between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, hereinafter referred to as the "County", through its Environmental Management Division, 417 North Fifth Street, Minneapolis, Minnesota 55401, and the CITY OF SHOREWOOD, hereinafter referred to as the "City", S755 Country Club Road, Shorewood, Minnesota 55331. WITNESSETH: . WHEREAS, the County Board, by Resolution No. 96-3-186, on the 26th day of March, 1996, authorized funding for Municipal Recycling Programs from January 1, 1996, through December 31, 1996, and WHEREAS, said Recyc 1 i ng Program is cons i stent with Mi nnesota Statutes, Section 115A.02 and IISA.03, as amended by the Laws of Minnesota 1992, Chapter 685, and Minnesota Statutes 473.8011; the Office of Environmental Assistance Solid Waste Management Development GUide/Policy Plan; Hennepin County's Solid Waste Master Plan; and Hennepin County's Residential Recycling Funding Policy. NOW THEREFORE, the County and the City agree as follows: I. SERVICES TO BE PROVIDED . 1. The City will operate its recycling program as more fully described in the Grant Application, Attachment A, which is incorporated and made part of this Agreement. 2. In addition to the services as referred to above, the City agrees: a. The City must recycle 18 percent of its residential waste stream. If the City fails to achieve this percentage goal, it will be required to submit a plan for County approval to increase abatement within 90 days of the submittal of the municipal year-end report. b. At a minimum, the City shall collect the following materials at curbside: 1. Newspaper and advertising supplements; 2. Corrugated cardboard; 3. Clear, brown, and green glass food and beverage containers; 4. Metal food and beverage cans; 5. All plastic bottles with a neck except bottles that previously contained hazardous materials or motor oil; and 6. Magazines and catalogs. . c. The City shall submit on forms provided by the County, a Semi-Annual Report and a Final Report which summarizes the major outcomes of its recyc 1 i ng program. The Semi -Annua 1 Report wi 11 cover the fi rst six months of the calendar year and shall be submitted by July 31, 1996. The Fi na 1 Report covers the entire year and shall be submi tted by February 15, 1997. d . All SCORE funds accepted from the County shall be used for waste reduction and recycling capital and operating expenses in the year granted; the City shall not retain any SCORE funds in excess of actual program expenses; and any unused funds shall be returned to the County. e. The City may not charge its residents through property tax, utility fees or any other method for that port i on of the costs of its recyc 1 i ng program which is funded by County SCORE funds. f. The City shall establish a separate accounting mechanism, such as a project number, activity number, cost center or fund that will separate recycling revenues and expenditures from all other municipal activities, . including solid waste and yard waste activities. g. ,All recycling and waste reduction activities, revenues and expenditures are subject to audit by the County. h. The City must measure the set-out participation rate of its residents in curbside recycling during the month of October. The method used for measuring participation must be as submitted on the Grant Application. i . If the City does not contract for curbs i de servi ces, the City wi 11 receive SCORE funds provided that at least 90% of the SCORE funds are credited back to residents and the City meet all mi nimum program requirements. The additional 10% of SCORE funds may be used for City administrative and promotional expenses. j. The City's municipal solid waste programs must be consistent with . Minnesota Statutes, the County's Solid Waste Management Master Plan and all County ordinances. II. TERM OF THIS AGREEMENT This Agreement shall commence on January 1, 1996, and terminate on December 31, 1996. III. METHOD OF COMPENSATION 1. The County will distribute SCORE funds to the Cities only to the extent the County has received such funds from the State of Minnesota. The City will receive SCORE funds per the formula below: 2 # of Households Served Curbside bv Citv Total # of Households Served Curbside in County The County shall pay the City an annual amount not-to-exceed $21,590. This amount is based upon previous SCORE fund amounts received by the County. Under no circumstances will the County's obligation of SCORE monies distribution exceed the City's proportion of SCORE revenues received by the County. Total SCORE Revenue x Received by County from State of Minnesota SCORE Funds Distributed to City . 2. The County receives SCORE funds twice a year from the State of Minnesota. The County intends to distribute to the City its share of SCORE funds twice a year. The fi rst d i stri but i on of SCORE funds wi 11 be made to the City following the receipt and approval of the City's Final Report for 1995. The second distribution will be made following the receipt and approval of the City's Semi-Annual Report for 1996. 3. Payment to the City wi 11 be made in the manner prescri bed by Mi nnesota Statute, Section 471.425 governing the County's payments of claims and/or invoices. IV. HOLD HARMLESS AGREEMENT . Consistent with the specific limits, exclusions, and conditions expressed in Minnesota Statutes, Chapter 466, the City agrees to defend, indemnify, and hold harmless the COUNTY, its elected officials, officers, agents, volunteers, and emp 1 oyees from any 1 i abil ity, c 1 aims, causes of act ion, judgments, damages, losses, costs, or expenses, including reasonable attorney fees, resulting directly or indirectly from any act or omission of the City, its subcontractors, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this contract, and against all loss by reason of the failure of the City to perform fully, in any respect, all obligations under this contract. V. INSURANCE 1. In order to protect the City and those listed above under the indemnification provisions, the City agrees at all times during the term of this Agreement and beyond such term when so required, to have and keep in force insurance, either under a self-insurance program or insurance policies as follows: 3 a. Commercial General Liability with the following coverages. Contractual Liability coverage must be included. General Aggregate Products-Completed Operations Aggregate Personal and Advertising Injury Each Occurrence - Combined Bodily Injury and Property Damage Fire Damage - Any One Fire b. Automobile Liability covering owned, non-owned, and hired automobiles or "Any Auto": Combined Bodily Injury and Property Damage - Each Occurrence c. Workers' Compensation and Employers' Liability 1) Workers' Compensation. 2) Employers' Liability. Bodily Injury by: Accident - Each Accident Disease - Policy Limit Disease - Each Employee Limits $600,000 600,000 600,000 600,000 100,000 600,000 Statutory . 100,000 500,000 100,000 An umbrella or excess policy over primary liability coverages is an acceptable method to provide the required insurance limits. 2. The above establishes minimum insurance requirements. It is the sole responsi bil i ty of the City to determi ne the need for and to procure additional coverage which may be needed in connection with this Agreement. If the City does not have a sel f-insurance program, the City shall not commence work until the City has obtained the required insurance and filed . with the County an acceptable cert i fi cate of insurance. The cert i fi cate shall: Name Hennepin County as certificate holder and as an additional insured for all liability coverages (except Workers' Compensation and Employers' Li abil ity) . . List any exceptions to the insurance requirements. Be amended to (I) show that Hennepin County will receive 30 days written notice in the event of cancellation, non-renewal, or material change in any described policies, and (2) delete the wording: "endeavor to" and "but failure to provide such written notice shall impose no obligation or liability of any kind upon the company, its agents or representatives". 4 3. The City shall require that each of its subcontractors, while performing services in the operation of the city's recycling program, have and keep in force insurance as follows: a. Commercial General liabil ity to include the following coverage and limits of insurance. Contractual liability coverage must be included. limits $1,000,000 1,000,000 1,000,000 General Aggregate . Products-Completed Operations Aggregate Personal and Advertising Injury Each Occurrence - Combined Bodily Injury and Property Damage Fire Damage- Any One Fire 1,000,000 100,000 . b. Automobile liability covering owned, non-owned, and hired automobiles or "Any Auto": Combined Bodily Injury and Property Damage - Each Occurrence 1,000,000 c. Workers' Compensation including Employers' liability. 1) Workers' Compensation. If the Contractor is based outside the State of Minnesota, coverage must apply to Minnesota 1 aws. Statutory 2) Employers' liability. Bodily Injury by: Accident - Each Accident Disease - Policy limit Disease - Each Employee 100,000 500,000 100,000 . An umbrella or excess policy over primary liability coverages is an acceptable method to provide the required insurance limits. A certificate of insurance naming the City as certificate holder and as an additional insured shall be filed with the City prior to commencement of operations. VI. NON-ASSIGNMENT OF SERVICES It is agreed that nothing herein contained is intended, or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto, or as constituting the City as the agent, representative, or employee of the County for any purpose in any manner whatsoever. The parties are to be and shall remain independent with respect to all services performed under this Agreement. The City represents that it has, or will secure at its own expense, all personnel required for performing services under this Agreement. Any and a 11 personnel of the City, or other persons, wh il e engaged in the performance of any work or services required by the City, under this Agreement, 5 shall have no contractual relationship with the County, and shall not be considered employees of the County, and any and all claims that mayor might arise under the Workers' Compensation Act of the State of Minnesota on behalf of said personnel or other persons while so engaged, and any and all claims whatsoever on behalf of any such person or personnel arising out of employment or alleged employment including, without limitation, claims of discrimination against the City, its officers, agents, contractors, or employees, shall in no way be the responsibility of the County; and the City shall defend, indemnify, and hold the County, its elected offi ci a 1 s, offi cers, agents, and employees harmless from any and all such 'claims regardless of any determination of any pertinent tribunal, agency, board, commission, or court. Such personnel or other persons shall not require, nor be entitled to any compensation rights, or benefits of any kind whatsoever from the County, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Unemployment Compensation, disability, severance pay, and PERA. VII. COMPLIANCE WITH LAWS The City agrees to comply with all applicable state and federal statutes, . regulations, and ordinances pertaining to solid waste management and recycling including, but not limited to, the applicable provisions in Minnesota Statutes, Chapter 11SA and 473.801 et.al. VIII. AFFIRMATIVE ACTION The City and its contractors shall follow the City's Affirmative Action policy against discrimination. Hennepin County shall follow its Affirmative Action policy against discrimination. IX. DATA PRIVACY The City agrees to abi de by the provi s ions of the Mi nnesota Government Data Practices Act and all other applicable state and federal laws, rules and regulations relating to data privacy or confidentiality, and as any of the same . may be amended. The City agrees to defend and hold the County, its officers, agents and employees harmless from any claims resulting from the City's unlawful disclosure and/or use of such protected data. X. RECORD AVAILABILITY The City agrees that the County, the State Auditor or any of their duly-authorized representatives, at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt and transcribe any books, documents, papers, records, etc., which are pertinent and involve transactions relating to this Agreement. Such material must be retained for five (5) years by the City. The City's accounting practices and procedures relevant to this Agreement shall also be subject to examination by any or all of the aforesaid persons as often as and during such times as aforesaid. 6 XI. MERGER AND MODIFICATION It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any material alteration or modification of this Agreement shall only be valid when reduced to writing as an Amendment to this Agreement and signed by both parties. XII. MINNESOTA LAWS GOVERN . The Laws of the State of Minnesota shall govern all questions and interpretations concerning the val idity and construction of this Agreement and the legal relations between the herein parties and performance under it. The appropriate venue and jurisdiction for any litigation hereunder will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the herein parties will be in the appropriate federal court within the State of Minnesota. If any provision of this Agreement is held inval id, illegal or unenforceable, the remaining provisions will not be affected. XIII. TERMINATION . This Agreement may be terminated by either party by written notice to the other party at 1 east thi rty (30) days pri or to the specifi ed effective date of termination. In addition, the County shall have the right to terminate this Agreement on ten (10) days' written notice if the City's performance is not timely or is substantially unsatisfactory or if the City has violated any of the covenants, agreements, or stipulations in this Agreement. Notwithstanding the above, the City shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the Agreement by the City. The County may withhold any payment to the City for the purposes set forth until such time as the exact amount of damages due the County from the City is determined. In the event the County does not receive any SCORE funds, this Agreement will be terminated upon written notice by the County. XIV. CONTRACT ADMINISTRATION In order to coordinate the service of the City with the activities of the Environmental Management Division so as to accomplish the purposes of this contract, Bob Thomas, Problem Materials & Recycling Program Manager, will manage this contract on behalf of the County and will serve as liaison between the County and the City. XV. CONTINUATION OF OBLIGATION The obligations and/or warranties of the City and the County shall survive the performance and cancellation or termination of this Agreement. 7 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by the i r du 1 y authori zed representat i ves as to th is day of , 1996. Approved as to form: Assistant County Attorney Date: Approved as to execution: Assistant County Attorney Date: Approved as to execution: City Attorney Date: CHECK ONE: Charter Title: And: Title: And: COUNTY OF HENNEPIN STATE OF MINNESOTA By: Peter McLaughlin Chair of Its County Board And: James M. Bourey Associate/County Administrator ATTEST: Deputy/Clerk of the County Board CITY OF STATE OF MINNESOTA By: (Title) Option A _ 8 Option B ~ :0 tf. . . OMEGA DEVELOPMENT, INC. BUILDERS . DESIGNERS · DEVELOPERS . 4100 BERKSHIRE LANE PLYMOUTH, MINNESOTA 55446 (612) 493-3309 FAX (612) 559-1258 Mr. Brad Nielsen Director of Planning City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 April 13, 1996 . Re: Preliminary Plat Manitou Woods Dear Mr. Nielsen, As per our conversation of last week, please find under cover of this letter our request for an additional six month extension of time for the preliminary plat of Manitou Woods. The final plat of Manitou Woods is being prepared at this time by Lot Surveys, Inc. Since the extension of municipal water service to this site is now complete, we will proceed with the development of these townhome sites this construction season. . It is my understanding that this will be a consent item on the agenda of the City Council on Monday, April 22, 1996, and that our presence at that meeting is not necessary. We thank you for your assistance in this matter. Yours Truly, //' I Jerome Hertaus President JAH/sah ~, ~, RESOLUTION NO. 96 - A RESOLUTION APPROVING SPECIAL ASSESSMENTS FOR MUNICIPAL WATER SERVICE CONNECTION CHARGE WHEREAS, Shorewood City Code Chapter 903 provides for the collection of municipal water service connection charges as a special assessment to the benefitted property; and, WHEREAS, the owner of the property to be assessed has petitioned the City for the special assessment of such water service connection charge and waives the requirement of a public hearing in accordance with Minnesota Statutes 429.031, Subd. 3; and, WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the municipal water service connection charge as set forth below. . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the following connection charge be assessed against the property identified below: Property Identification Number Amount to be Assessed 32-117-23-33-0007 $5,000.00 . 2. That such special assessment is hereby accepted and designated as Levy No. 13683, and shall constitute the special assessment against the property identified above, and such property is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 3. That such assessment shall be payable in equal annual installments extending over a period of fifteen (15) years and shall bear interest at the rate of 7 and one-half percent (7.50%) per annum from the date of the adoption of this assessment resolution. 4. That the owner of said property so assessed may pay the whole of the assessment against the property to the City of Shorewood without interest if payment is made prior to May 22, 1996. After May 22, 1996, following the date of the assessment, the first year's installment shall be added to the taxes for the year's tax list and collected as taxes with interest accruing from the date of assessment through December 31 of the following year. All payments thereafter shall be in accordance with the provisions of Minnesota Statutes Section 429.061, Subd. 3. 5. That the City Administrator/Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists for the County, and such assessments shall be collected and paid over the same manner as other municipal taxes. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 22nd day of April, 1996. ATTEST: Robert B. Bean, Mayor James C. Hurm, City Administrator/Clerk #-3D ~.". /~. 7/':' PETITION FOR LOCAL IMPROVEMEJ.'IT State of Minnesota City of Shorewood .;j.) ---- ,':7 , 19 'I b To the City Council of Shorewood. Minnesota: WE, THE UNDERSIGNED OWNERS of all of the real property described as: see Exhibit A attached ~~:<;':r1 eVe) i3e{/G~ ri v~ ~ereby petition, pursuant to Minnesota Statutes, Chapter 429, for the following public unprovements: Construction of storm sewer sanitary sewer arnd ~ .----,'.0' EACH OWNER FURTHER AGREES, in consideration of the City action at our request to . cause construction of the above-described improvement, to pay such sums as may be determined by the City to be a fair and reasonable apportionment of the costs of said improvement. OWNER EXPRESSL Y WAIVES OBJECTION to the making of the improvement or assessment of the cost thereof; waives the right to a public hearing to consider the improvements; waives any claim that the amount thereof levied against owner's property is excessive; and waives all rights of appeaJ. in the courts. Signature Date of Owner .d/~/(// <~~~~--r~~ 1. !'~/fl....4 ,/ ?:!'0-/L-;"'?~~-- 2. ~/ 3. 4. 5. 6. 7. 8. 9. 10. Print Name of Owner Description of Property ,) _ -/- /? '- /" I-::;z I va,V? /4?-:;-t C--!.CI/l (?L ~I/ 73'n/c A- /7 fi70 1u"1 I::? 17 Ie: vi . Examined, checked, and found to be in proper form and to be signed by the owner of the above-stated quantity of property affected by the making of the improvement petitioned for. City Administrator/Clerk CITY OF ,SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927 · (612) 474-3236 MEMORANDUM . FROM: DATE: RE: Mayor and City Council Jim Hurm Larry Brown c:!J./3-. April 19, 1996 TO: Smithtown Watermain extension from Boulder Bridge Circle to the south City' corporate boundary On December 11, 1995, the City Council ordered preparation of a feasibility study for the extension of a 12 inch watermain from Boulder Bridge Circle to the south City corporate boundary. The completion of the feasibility report was delayed such that final negotiations of the Victoria water agreement could be reflected as part of the infrastructure needed in the cost calculations. The fmal report is attached for your review. . Scope and Cost The feasibility report considers the installation of a 12 inch diameter watermain along Smithtown Road from Boulder Bridge Circle to the south City limits, a metering station at the city limits, and two Kinch water stubs to provide service to adjacent properties which share driveways along the west side of Smithtown Road. The total cost of the project is estimated to be $ 149,000. This watermain connection to the south limits will also provide a link to the City of Victoria to provide a backup supply of water. Excess water production available to the City of Victoria is 850 gallons per minute (gpm). The amount available will decrease each year to 350 gallons per minute in January of 2005 to account for increase in demand by the City of Shorewood. Riaht of Way The project, as proposed can be constructed within the existing right of way without additional acquisition or easements. Miscellaneous Items Several properties along the west side of Smithtown are interested in water. Provisions have been made to extend water service across Smithtown Road to service these properties. Complications occur since most of these properties share a common driveway which is not a public right of way. A Residential Community on Lake Minnetonka's South Shore ~5' ." Smithtown Rd Watermain - south April 19, 1996 Page 2 of2 Staff will meet with these homeowners as part of the design process to evaluate the best alternative to service these properties, provide a curb stop for each property to protect the City's interest, and to gain easements if a common waterline is to be extended along the existing driveway. These design items will be presented back to the City Council as part of the approval of the plans specifications and estimate approval. Recommendation This project is feasible both from a technical and financial viewpoint. The total cost of the project is estimated at $149,000 with potential revenues estimated at $ 195,000 generated ultimately through . assessments and trunk charges. It is therefore recommended that the City Council accept the feasibility study as prepared by OSM Associates and order the preparation of plans specifications and estimate. . CITY OF SHOREWOOD RESOLUTION NO. 96-_ A RESOLUTION ACCEPTING THE FEASIBILITY STUDY AND ORDERING PLANS, SPECIFICATIONS AND ESTIMATES FOR CITY PROJECT 95-15 SMITHTOWN ROAD WATERMAIN EXTENSION FROM BOULDER BRIDGE CIRCLE TO THE SOUTH CITY LIMITS . WHEREAS, pursuant to a resolution adopted by the City Council December 11, 1995, a Feasibility Report for City Project 95-15 was presented to the City Council on April 22, 1996; and WHEREAS, OSM Associates, Inc prepared the Feasibility Report; and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 12th day of March, 1996, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. Such improvement is hereby ordered as proposed on this 22nd day of April, 1996. 2. Orr-Schelen-Mayeron & Associates is hereby designated as the engineer for this improvement. They shall prepare Plans, Specifications and Estimates for the making of such improvement. . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this day of , 1996. ROBERT B. BEAN, MAYOR ATIEST: JAMES C. HURM, CITY ADMINISTRATOR Eng95-15 Feas Res CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474.3236 MEMORANDUM TO: Mayor and City Council Jim Hurm j~ . FROM: DAlE: RE: Larry Brown April 19, 1996 Agreement for the sale of water with he City of Victoria Attached is the proposed agreement between the City of Shore wood and the City of Victoria for the sale of water to the city of Victoria. The City of Victoria met last Thursday to take action on the agreement. The City Council agreed in principle to the agreement, but decided that it should be reviewed by a separate attorney since Mr. Tim Keane serves as the City Attorney for both municipalities. Any modifications made by their attorney will be forwarded directly to Tim Keane's office. Since the City of Victoria has agreed to the contract in principle, staff is recommending approval of the agreement by the Shorewood City Council with any amendments being brought back the City Council for their consideration. . ~(, A .Residential Community on Lake Minnetonka's South Shore CONTRACT FOR WATER SERVICE BETWEEN THE CITY OF SHOREWOOD, MINNESOTA AND THE CITY OF VICTORIA, MINNESOTA THIS CONTRACT made and entered into this day of April, 1996, by and between the City of Shorewood, a municipal corporation located in Hennepin County, Minnesota, and the City of Victoria, a municipal corporation located in Hennepin County, Minnesota. WITNESSETH: That said parties in consideration of the mutual covenants and agreements hereinafter set forth, have agreed to and with each other as follows: 1 . Term of Contract . The Contract shall be for the Term of seventy five (75) years, or the service life of the Minnewashta Water Tower located in Shorewood, Minnesota, as determined by the City of Shorewood, whichever occurs first from the date of execution of this a2reement hereof. ... a. 2. Water Service a. The City of Shorewood will act as a wholesale water provider to the City of Victoria, and will deliver quantities of water meeting the Minnesota Department of Health drinking water requirements. b. The City of Shorewood agrees to furnish and deliver to the City of Victoria a continuous supply of water for the entire twenty four (24) hours of the day, excepting repairs, maintenance, and unforeseeable emergencies for the system. c. The City of Shorewood will make available to the City of Victoria the quantities of water shown below: . Period Interconnect date January 1, 1997 January 1, 1998 January 1, 1999 January 1, 2000 January 1. 2001 January 1, 2002 January 1,2003 January 1. 2004 January 1, 2005 Capacity Available to City of Victoria V olume of Water gallons/minute (gpm) through through through through through through through through throu!!h through December 31, 1996 December 31, 1997 December 31,1998 December 31, 1999 December 31,2000 December 31, 2001 December 31, 2002 December 31, 2003 December 31, 2004 Remaining Term of the Contract 1000 gpm 1000 gpm 1000 gpm 1000 gpm 900 gpm 900 gpm 800 gpm 650 gpm 500 gpm 350 gpm Water Agreement April 11, 1996 Page 2 of 7 The "Interconnect Date" is the date at which time watermain has been successfully extended from the Boulder Bridge Water System to the north corporate boundary of the City of Victoria as specified herein, and said watermain has been approved by the Minnesota Department of Health, and the City of Shorewood for hookup. Service is expected to commence in the Fall, 1996 when the watermain is extended to the City of Victoria northerly corporate boundary specified herein. The above delivery rates are with the Boulder Bridge and Badger Field water systems connected, and all of the wells in service. The connection between the Boulder Bridge and Badger Field water systems is expected to be completed in the Fall of 1996. Prior to said connection of the Boulder Bridge and Badger Field water systems, the available quantity of water is 868 gpm during 1996 and 848 gpm during 1997. d. . Delivery pressure will average between 70 and 90 psig however, could fall below 70 psig at time of high demand. e. "Firm Well Capacity" is defmed as the remaining capacity available once a primary well has been taken out of service. In the event of maintenance or repairs to one of the wells within the City of Shorewood, the City of Shorewood will only provide to the City of Victoria the following capacities during the period of repair or maintenance: Excess Firm Well Capacity Available to City of Victoria Volume of Water ~allons/minute (~pm) Period Interconnect date January 1, 1997 January 1, 1998 January 1, 1999 January 1, 2000 January 1, 2001 January 1, 2002 January 1, 2003 January 1, 2004 January 1, 2005 through through through through through through through through through through December 31, 1996 December 31, 1997 December 31, 1998 December 31,1999 December 31,2000 December 31,2001 December 31, 2002 December 31,2003 December 31,2004 Remaining Term of the Contract 780 gpm 750 gpm 730 gpm 710gpm 680 gpm 550 gpm 420 gpm 280 gpm 150 gpm 20 gpm . The City of Shorewood will make reasonable effort to bring said well back on line to provide full service to the City of Victoria. 3. Water System Facilities a. The City of Shorewood will construct, operate, and maintain necessary production, storage, transmission within the City of Shorewood, to provide the quantity and quality of water as specified herein to the City of Victoria Water Agreement April 11, 1996 Page 3 of 7 b. The City of Shorewood will deliver said water via transmission facilities to the common corporate boundary of the City of Shorewood and the City of Victoria, at or near the public right of way platted as Smithtown Road as recorded at the County Recorder's Office, Hennepin County, Minnesota. c. The City of Victoria agrees to construct, operate, and maintain transmission, storage, pressure reduction, distribution, metering station, and system control facilities within the City of Victoria. d. The water consumed by the City of Victoria shall be measured by a master meter or meters furnished and maintained by the City of Victoria Meters shall be of suitable make and setting to allow for measurement of flow in either direction. Said meters shall be calibrated by the City of Shorewood on an annual basis on or before January 31 of each year and shall be subject to testing by either city at any reasonable time. . 4 . Supplemental Supply a. The City of Shorewood reserves the right to supplement it's water supply with any supply approved by the Minnesota State Board of Health. b. The City of Victoria retains the right to supplement the water supply provided by the city of Shorewood approved by the Minnesota State Board of Health. 5 . Water Service Operations. . The City of Victoria will continue to operate as the lead supplier of water for residents of the City of Victoria. The City of Shorewood will place in service the water tower located on the Minnewashta School property, located in Shorewood, Minnesota. Although the City of Shorewood cannot guarantee a construction completion date for the water tower, it is anticipated that said water tower will be in service on or before November 1, 1996. b. At such time said water tower has been accepted and put into service by the City of Shorewood, the City of Shorewood will begin to operate as the backup or emergency supplier of water to the City of Victoria a. c. If in the event the City of Shorewood system fails, the City of Victoria will supply water to the City of Shorewood until the Shorewood system has been repaired. In addition, the City of Shorewood will institute reasonable measures to promote conservation of water until all systems are repaired. d. If in the event that the City of Victoria system fails, the City of Victoria will institute reasonable measures to promote water conservation until all systems are repaired. 6. Rates a. The City of Victoria will pay for water at a wholesale rate provided at the rate of eighty percent (80%) of Shorewood's fIrst tier retail rate. The first tier retail rate is Shorewood's . lowest residential retail rate above the minimum quarterly fee. Water Agreement April 11, 1996 Page 4 of 7 Currently the ftrst tier rate is $1.45 per 1,000 gallons. This currently results in a wholesale rate of $1.16 per 1,000 gallons of water. b. If in the event the City of Shorewood changes the retail rate of water to it's residents, the resultant change to the wholesale rate to the City of Victoria would not take effect for a period of ninety (90) calendar days from the date of written notiftcation to the City of Victoria by the City of Shorewood. c. If in the event of emergency, or failure of the system within the City of Shorewood, and the City of Victoria agrees to furnish water to the City of Shorewood, the City of Shorewood agrees to pay the wholesale rate as charged to the City of Victoria by the City of Shorewood. d. If the City of Victoria exceeds the demand rates of specifted in this Contract on an annual basis, in any two consecutive years, both parties agree to enter into dispute resolution proceedings as outlined further in this agreement. . 7 . Meter Reading and Billing a. Quarterly readings of the master meter or meters at the points of delivery to the City of Victoria shall be made by the City of Shorewood on the last working day of each quarter. Billings by the City of Shorewood shall be mailed to the City of Victoria by the tenth day of the following month and payment on such bills shall be made by the City of Victoria on or before the last day of the month billed. 8 . Water Availability Fee In consideration of the initial capital investment in water production, storage, and transmission facilities, the City of Victoria agrees to pay a water availability fee of $232,500 to reserve a volume of water as specifted herein for the Term of the Contract. b. It is recognized by both parties that the water availability fee is based upon current laws and regulations governing municipal water systems and current estimated replacement costs of the wells, trunk mains, storage facilities and other production facilities owned by the City of Shorewood and utilized in providing water to the City of Victoria. The basis on which the water availability fee was calculated is outlined in "Exhibit A" as attached to this agreement a. . 9 . Financing and Payment a. In consideration of the initial capital investment by the City of Shorewood to reserve capacity within the water system, the City of Victoria agrees to pay to the City of Shorewood the water availability fee of $232,500 being ftnanced by the City of Shorewood according to the following: Water Agreement April 11, 1996 Page 5 of 7 1. The first installment of $ 46,500 will be remitted to the City of Shorewood on or before November 1,1996. The remaining balance will be paid according to the following schedule, with interest accruing on the unpaid balance commencing on November 1, 1996. Payment Date Principle July 1, 1997 July 1, 1998 July 1, 1999 July 1, 2000 $ 46,500 $ 46,500 $ 46,500 $ 46,500 . 2. Interest shall be calculated at an annual rate of 5.750 percent. The City of Victoria reserves the right to prepay the remaining principle and accrued interest to the date of prepayment without penalties. 1 0 . Indemnification . b. a. The City of Shorewood shall indemnify, hold harmless the City of Victoria and it's officers, directors, agents, and employees from and against any and all damage or claims for damage asserted by reason of the City of Victoria's construction, operation, repair, and maintenance of the water system and appurtenances, excepting any loss or damage arising from any negligent act or omission of the City of Victoria, it's agents or employees. The City of Victoria shall indemnify, hold harmless the City of Shorewood and it's officers, directors, agents, and employees from and against any and all damage or claims for damage asserted by reason of the City of Shorewood's construction, operation, repair, and maintenance of the water system and appurtenances, excepting any loss or damage arising from any negligent act or omission of the City of Shorewood, it's agents or employees. . 00 11 . Water Treatment a. In the event that either party requests water treatment beyond Chlorination and Fluoridation, and the City of Shorewood agrees to such water treatment, each party hereby agrees to enter into negotiations at or near the time of the request to determine the appropriate share of capital contribution to be made by the City of Victoria towards the capital investment of water treatment facilities. 12. Dispute Resolution Proceedings a. In the event a dispute arises with regard to the Contract, both parties hereby agree to take the following steps to resolve said dispute. Water Agreement April 11, 1996 Page 6 of 7 An initial meeting shall occur between the City Engineer for each party entering into this agreement. If resolution of the conflict is not reached at this meeting, a subsequent meeting shall occur with the City Administrator and appropriate staff for each municipality. In the event resolution is still not found for said dispute, the City Administrators hereby agree to designate a mutually agreeable arbitrator, and agree to meet with said arbitrator to bring · resolution to the dispute. 13 . Miscellaneous a. This agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. b. . This writing represents the entire agreement and understanding of the parties with respect to the subject matter hereof and supersedes any and all previous agreements with respect to this subject matter. This agreement may not be altered or amended except by an agreement in writing signed by both parties. c. Neither this agreement nor any rights or obligations here under are transferable or assignable by either party, whether voluntary or by operation of law without prior written consent of the other party. d. If any part of any provision of this Agreement is invalid or unenforceable under applicable law, the provisions shall be ineffective only to the extent of such invalidity or unenforceably, without in any way affecting the remaining parts of the provisions of this agreement. e. Both parties hereby acknowledge that they participated equally in the negotiation and drafting of this agreement and that, accordingly, no court construing this agreement shall construe it more stringently against one party than against the other. . . . Water Agreement April 11, 1996 Page 7 of 7 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written. CITY OF SHOREWOOD CITY OF VICTORIA By: It's Mayor By: It's Mayor By: It's City Administrator By: It's City Administrator . . EXHIBIT "All PUBLIC NET SAVINGS FOR COMBINED SYSTEMS CITY OF SHOREWOOD AND THE CITY OF VICTORIA CITY OF VICTORIA ITEM SA VINGS $ 850,000.00 Water Tower ? land Acquisition ? Public Relations SUBTOTAL $ 850,000.00 +1 CITY OF SHOREWOOD TOTAL $ $ 850,000.00 NEW COST $ 75,000.00 Metering Station $ 75,000.00 SCADA System Oversize Smithtown Watermain $ 10,000.00 $ 225,000.00 Relay Smithtown Watermain SUBTOTAL $ 375,000.00 $ 10,000.00 $ 385,000.00 SAVINGS $ 475,000.00 $ (10,000.00) $ 465,000.00 = TOTAL PUBLIC · NEW COSTS NET SAVINGS ACCELERATED $ 200,000.00 Interconnect Victoria No & So System COSTS Boulder Bridge Connection to Victoria $ 88,000.00 $ 288,000.00 DEFERRED COSTS $ 325,000.00 Well No.3 for 5 to 10 yrs $ $ 325,000.00 . SHARING TOTAL PUBLIC NET SAVINGS WOULD RESULT INA VICTORIA PAYMENT TO SHOREWOOD OF $232,500 ( $ 465,00012) Page 1 EXHIBIT alA" PUBLIC NET SAVINGS FOR COMBINED SYSTEMS CITY OF SHORE WOOD AND THE CITY OF VICTORIA CITY Of CITY OF VICTORIA ITEM SHOREWOOD TOTAL SAVINGS $ 850,000.00 Waler Tower ? Land Acqulslllon I ? Public Relations $ - $ 860,000.00 SUBTOTAL $ 860,000.00 +1 NEW COS'"( $ 75,000.00 Melering Slalion $ 75,000.00 SCADA System Oversize Smilhtown Watermaln $ 10,000.00 $ 225,000.00 Relav Smilhlown Watermain SUBTOTAL $ 375,000.00 $ 10,000.00 $ 386,000.00 SAVINGS $ 475,000.00 $ (10,000.00) $ 465,000.00 .. TOTAL PUBLIC · NEW COSTS NET SAVINGS ACCELERATED $ 200,000.00 Interconnect Victoria No & So System COSTS Boulder Bridge Conneclion to Victoria $ 88.000.00 $ 288,000.00 DEFERRED $ 325,000.00 Well No.3 for 5 to 10 vrs $ . $ 326,000.00 COSTS . SHARING TOTAL PUBLIC NET SAVINGS WOULD RESULT IN A VICTORIA PAYMENT TO SHOREWOOD OF $ 232,500 ( $ 465,00012) - Page 1 . . \ CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION APPROVING A PRELIMINARY LAYOUT FOR THE TRUNK HIGHWAY 7/WATER STREET INTERSECTION WHEREAS, the Commissioner of the Department of Transportation has prepared a preliminary layout for the improvement of a part of Trunk Highway 7 within the corporate limits of the City of Shorewood at Water Street and seeks the approval thereof; and WHEREAS, said preliminary layout is on file in the office of the Department of Transportation, St. Paul, Minnesota, being marked, labeled, and identified as at Water Street; and . WHEREAS, the Council of the City of Shorewood has met with the Council of the City of Excelsior to discuss ramifications of the preliminary plan to the City of Excelsior. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1 . That said preliminary layout for the improvement of said Trunk Highway 7 be and hereby is approved, subject to a condition that the left turn lane for eastbound Trunk Highway 7 at County Road 19 be lengthened to accommodate the traffic which will be displaced from the Water Street intersection, in conjunction with the Water Street improvement project. 2. That the City Administrator/Clerk provide a certified copy of this Resolution for transmittal to the Commissioner of the Department of Transportation. . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of April, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator/Clerk #7 '. .1 ., CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474.3236 MEMORANDUM . TO: FROM: DAlE: RE: FILE NO. Mayor and City Council Brad Nielsen 18 April 1996 Hoyt, Richard - Revised Variance Request 405 (95.39) . Having received a negative recommendation from the Planning Commission regarding his request for a variance, Richard Hoyt was scheduled to appear before the City Council at its 22 April meeting. The applicant has since requested referral back to the Planning , Commission to present a revised plan. Based on discussions with Mr. Hoyt and his attorney, there may be some merit to reviewing a revised proposal. It is therefore recommended that the application be referred back to the Planning Commission at its 7 May meeting. ' If you have any questions re~ative to this matter, please do not hesitate to contact my office. cc: - Tim Keane Richard Hoyt Jim Penberthy f" .;l Resider7tJal Community on Lake WinnercnKac' Svum 5ho{~ t' . . :Penberthy Baw CY;;ces 264 WATER STREET EXCEl.SIOR. MINNESOTA 55331 PHONE 1612J 474-1188 FAX 1612J 474-1180 JAMES ~. PENBERTHY April 18, 1996 City of Shorewood 5755 Country Club Road Shorewood, MN 55331 ATTENTION: Brad Nielsen Re: Richard Hoyt- Setback Variance Your File No. 405 95.39 Dear Brad: I represent Dr. Richard Hoyt in regard to the above matter. This will serve to confirm our conversation of April 17, 1996 wherein I requested that this matter be referred to the Planning Commission by the City Council at the Council's regularly scheduled meeting on April 22, 1996. Dr. Ho~ will submit an amended plan in this regard and to that end I request that you inform me of the meeting date for the Planning Commission. Once the date is established, Dr. Hoyt will timely submit the amended plan. If you need further information, please do not hesitate to contact me. Penberthy JGP/jp cc: Richard Hoyt ~ PLANNING COMMISSION MINUTES Dec:e..... 5, 1995 . PAGE 4 . a period of time to ensure it is not a fluctuation due to weather conditions. With respect to drainage, Nielsen noted the City of Shorewood's policy is that any new development has to accommodate their own drainage and the run-off after development cannot exceed the run-off before development. The comprehensive plan also addresses the quality of water and requires the installation of NURP ponds to ensure the water leaving the site is as clean as possible. Nielsen noted by utilizing the P.U.D. in this project, each site would be custom designed to fit the specific site and mass grading will not be required. There may be some minimal grading required associated with creating the NURP ponds. The storm water and sewer plans will need to be provided as part of the development stage plan. Nielsen stated there is no minimum parcel size required for this P.D.D. Nielsen explained the wetland setbacks may be increased to keep building further from the pond. This will leave more natural ground between the structure and the pond and create less disturbance to the slopes and less clearing of vegetation. Nielsen noted Footprint Lake is a pond and not a lake and he was unclear as to the limits which could be placed on outboard motor size. He indicated he would discuss this point with the City Attorney. Nielsen stated in the P. U.D. process the public hearings are conducted at the Planning Commission level. He noted comments could be submitted in written form to the City Council but would need to be received by December 7, 1995 to be included in the packet for the next meeting. Commissioner Kolstad questioned if lot 4 had sufficient buildable area to support a house and who would be responsible for maintaining the cul-de-sac. Nielsen stated there was sufficient area while conforming with the R-IA setback requirements and the cul-de-sac was a City street. Commissioner Kolstad expressed concern with the small size of lot 4. Commissioner Lizee questioned the sight lines from the cul-de-sac and if there would be pond access for all lots. She stated she would prefer lot 4 have no direct access onto Manor Street but have access from the cul-de-sac. Nielsen reported the engineer was satisfied with the sight lines from the cul-de-sac. Mr. Norby stated the issue of access to the pond had not yet been resolved. Commissioner Turgeon asked if the house on lot 2 would maintain a distance of 50 feet from the small inland wetland area. Nielsen confirmed it did. . Chair Rosenberger expressed his concern with the lot sizes. Turgeon moved, Kolstad seconded to recommend to the Council that it approve the Concept Stage Plan for Bill Blegen, 20295 Manor Road subject to staff recommendations and site plan consideration of access to Manor Road for Lot 4. Motion passed 4/0. The Council will consider the recommendation at its December 11, 1995 meeting. Chair Rosenberger recessed the meeting at 8: 19 p.m. and reconvened at 8:24 p.m. 3. 7:30 PUBLIC HEARING . SETBACK VARIANCE Awlicant: Location: Richard Hoyt 5710 Ridge Road Chair Rosenberger announced the case and outlined the procedure for a public hearing. Nielsen explained Mr. Hoyt owns the property located at 5710 Ridge Road, on Christmas Lake. Nielsen noted the Building Official was directed to inspect the property based on neighbor complaints in regard to a deck structure and a screened porch. It was determined these structures were constructed without a building permit and are in violation of the zoning regulations of the R-IA1S, Single-Family Residential Shoreland Management Guidelines. The property contains 103,938 square feet of area and is ., PLANNING COMMISSION MINUTES December 5, 1995 - PAGE 5 characterized by steep topography and heavy vegetation. The existing lot coverage is 18%. A 24 foot by 24 foot deck has been constructed six feet from the ordinary high water mark of Christmas Lake with a one-story screen porch I storage building covering as much as 75% of the deck. There is an existing stair system, a shed and a mechanical lift station also located on the lot. Nielsen noted Mr. Hoyt has submitted a letter and photographs which he feels support his request to allow a variance for the deck structure. Nielsen explained Shorewood's Zoning Code requires structures be located 75 feet back from the ordinary high water level of Christmas Lake in addition to bluftline setbacks with the exception of docks and walkways necessary to access the shoreline. Mr. Hoyt cites topography as a special condition which precludes "reasonable access to and use of Christmas Lake". Staff feels the lot is steep but it has two means of access to allow use of the dock and no case has been made as to why residents with steep lots need to have decks and porches nearer the water than those with less steep lots. The house also has a large deck system on the top of the hill. The applicant cites numerous properties to the south of his that have structures too close to the shoreline. The Zoning Code provides for non-conformities which existed prior to adoption of the Code to continue in existence as long as the use of the property is not expanded, intensified or altered. The applicant is also focusing on a relatively small cross-section of the Shoreland zoning district. There are also eight other lakes which are subject to the Shoreland district regulations. . The regulations intent is to keep the shoreland looking as natural as possible. To grant a variance in this case would convey a privilege not enjoyed by others. The intent of the City has been to remove non- conforming structures rather than allow more. A number of non-conforming structures have been required to be removed from Christmas Lake. Both the City code and state statutes provide that the "hardship" faced by the owner can not have been brought about by the actions of the owner. There was not a building permit issued for this deck. The contractor should have been aware of the necessity of a building permit. Nielsen noted the City has just updated the comprehensive plan and one goal of that plan was to protect the natural characteristics of the woodlands and shorelands. To grant a variance in this case would serve to proliferate the built environment rather than the natural character Shorewood values. Nielsen indicated staff is recommending denial of the variance request. Richard Hoyt, 5710 Ridge Road, acknowledged he had built the deck without a building permit but he had not been aware a permit was necessary. He stated he felt the uniqueness of the property justifies the granting of a variance. He stated he understood the philosophy and legitimate interest of preserving the environment but noted that he had gone to an extreme extent to design the roof of the porch portion of the . deck so all runoff is diverted as far up the hill as possible and landscaped on all three sides. This had been done in an endeavor to preserve the serenity of Christmas Lake. He stated the deck can hardly be seen from either side and within a year or two, the bushes and trees will totally obscure the deck. He noted the topographic features are another reason for granting the variance. The topography creates a problem of enjoying the lake. He stated you can get down to the lake but are unable to do anything down there. He noted his property is 110 feet above the lake and his home is 300 feet from the shoreline. He does not feel granting the variance will afford him any privilege not enjoyed by others. If the variance is not granted it will deny him reasonable use of his property. Chair Rosenberger entered a letter received by Nancy Thompson Ulvestad and Rolf F. Ulvestad, 5730 Ridge Road into record. Chair Rosenberger opened the public hearing at 8:42 p.m. Kevin Kuester, 5885 Christmas Lake Road, stated there are those that like these structures, those who don't. He has lived in the area for seven years and there has always been a balance. He noted whatever decision was made tonight will result in more or less of these structures. He stated this was what the Commission needed to consider more than anything. #. '- PLANNING COMMISSION MINUTES December 5, 1995 - PAGE 6 Chair Rosenberger closed the public hearing at 8:43 p.m. Commissioner Kolstad asked if the other properties on Christmas Lake had these structures before the zoning changed and when the setbacks had been changed. Nielsen stated he felt this was the case. He noted Christmas Lake is a difficult area to monitor as there is no access to the lakeshore. There have been various complaints at various times and some structures have been required to be removed. If a complaint is received the City will investigate and try to determine when the structure was built. He stated the 50 foot setback has been in place since at least 1973. The newer shoreland management guidelines of a 75 foot setback have been in place since 1985. The Shoreland Guidelines were amended last year to include the bluff impact zone. Commissioner Kolstad asked if there had been a situation similar to this where a resident had been asked to remove a structure. Nielsen indicated he could recall only one such situation which involved a gazebo on Lake Minnetonka. Commissioner Kolstad reported she did view the deck on site and acknowledged Mr. Hoyt had gone to great lengths to hide the deck with vegetation and landscaping. She stated there was a deck to the south and many others along the shoreline that were the same as Mr. Hoyt's. She did not feel his deck would alter the character of the area. . Commissioner Turgeon stated she had also visited the site and agreed with Commissioner Kolstad. Her only difficulty was in setting a precedent not only on Christmas Lake but on all the lakes. The decks to the right and left of the property could have been put in long ago and are "grandfathered in". She stated there was no hardship. Mr. Hoyt has access to the lake. He is not being denied a privilege afforded to others. The topography is similar in the lots all many of the lots along the side of the lake and those residents are not allowed to build a deck either. . Chair Rosenberger stated he felt a variance would not have been granted even if Mr. Hoyt had approached the Commission before building the deck. He stated the issue of whether the property could be put to a "reasonable" use was open for debate. A structure that close to the lake would alter the character of the area. He stated he understood the neighbors had similar decks. If these are non- conforming, these residents would also be asked to support a variance. He stated he had difficulties supporting the variance. Commissioner Kolstad stated she had difficulties with the term "reasonable use". Nielsen indicated this term was somewhat subjective. Turgeon moved, Lizee seconded to recommend to the Council that it deny a setback variance for Richard Hoyt, 5710 Ridge Road and the applicant correct the violation by June 1, 1996. Motion passed 4/0. The Council will consider the recommendation at its December 11, 1995 meeting. Mr. Hoyt asked if he could have time to determine some alternatives. Nielsen explained the procedure for having the item removed from the December 11, 1995 City Council agenda. Mr. Hoyt's request will be considered at the February 26, 1996 Council meeting. 4. 7:45 PUBLIC HEARING - SETBACK VARIANCE AND VARIANCE TO EXPAND A NONCONFORMING STRUCTURE Applicant: Location: Karla Peterson 21095 Forest Drive Chair Rosenberger announced the case and outlined the procedure for a public hearing. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331.8927 . (612) 474-3236 MEMORANDUM TO: Mayor and City Council FROM: Brad Nielsen . DATE: 19 April 1996 RE: Chaska Road Parking Problem ALE NO.: Streets (Chaska Road) . Our office has received a complaint regarding on-street parking generated by the office building at 6020 Chaska Road. Although this site met Shorewood's parking requirements at the time the building was built, there appears to be an inordinate amount of cars for the size of the building. Not only have cars routinely parked on the street, but complaints allege that cars park elsewhere on the site, outside of designated parking areas. The fIrst reaction to this problem is to post "no parking" signs along Chaska Road. Given the size of residential lots in the vicinity and the relatively long driveways which exist, this is not anticipated to cause a problem for residents. The owner of the office building would, however, have to fmd some way to resolve his parking problem. In brief conversations with the offIce building owner and the property owner of the land nexUo the office building, there has been some discussion of the office building acquiring additional land to increase its parking. This would require replatting, a rezoning of the parcel to be conveyed, and revision to the conditional use permit under which the office building exists. Such an application is viewed as a good way to solve this problem. The owner of the offIce building has been advised, by copy of this letter,. that this matter will be discussed at Monday night's meeting. It is recommended that no action be taken until the office building owner has had a chance to respond to the problem. If no such response is forthcoming, a neighborhood meeting should be scheduled with Chaska Road residents potentially affected by an on-street parking ban to discuss such a solution. If the office building owner is able to acquire additional land, a parking ban may not be necessary. If you have any questions relative to this matter, please do not hesitate to contact me prior to Monday night's meeting. cc: Jim Hurm Larry Brown Tim Keane Jack Feltl, Sr. #1 A Residential Community on Lake Minnetonka's South Shore ." CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331.8927 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council Jim Hurm . FROM: DATE: RE: Larry Brown April 19, 1996 MSA Designation for Vine Hill Road from Town Line Road to State Trunk Highway 7 As discussed during the work sessions with the City Council, staff is recommending that Vine Hill Road from Town Line Road to State Trunk Highway 7 be designated as an Municipal State Aid (MSAS) route. . Since this roadway is a common boundary for the Cities of Minnetonka, Chanhassen, and Shorewood, all of the Cities need to designate this as a MSAS route to utilize state aid funds. Currently, Vine Hill Road is not scheduled for reconstruction within the City of Shorewood's 5 year Capital Improvement Program (CIP). The City of Minnetonka also views any reconstruction of Vine Hill Road approximately 5 years away. If Vine Hill Road is approved as a state aid roadway, several other segments would be removed to make up the balance of the mileage available based on 20 percent of the City's roadway lengths. Staff has reviewed the state aid system and recommends that the following changes be made: MSA Designation Additions: Vine Hill Road from State TH. 7 to the south City Limits (half mileage since common corporate boundary 0.69 miles) MSA Designation Removals Segment 216-106-010; Eureka Road from Smithtown Road to Birch Bluff Road (0.52 miles) Segment 216-105-010; Birch Bluff Road from Grant Lorenz to Eureka Road (0.43 miles) Segment 216-110-010; Yellowstone Trail from TH 7 to Country Club Road (0.49 miles) Segment 216-110-030; Yellowstone Trail From Lake Linden Drive to Glencoe Road (0.30 miles) A Residential Community on Lake Minnetonka's South Shore :/1/(; ,. State Aid Designations April 19, 1996 Page 2 of2 As you will notice, the balance of roadway segments being designated as MSAS is 0.69 miles, whereas the removals from the MSAS designation is 1.74 miles. In addition to making changes in the routes, there has been a discrepancy in previous mileage certifications prepared which included the private roadways as part of our mileage basis. The "private miles" deducted from our base mileage brings the balance back down to 0.5 miles of mileage being undesignated which is an acceptable limit. As we review the State Aid Needs report which has to be submitted to the state very soon, we may come back to the City Council with a resolution making use of the 0.5 miles balance. Staff is requesting approval of the changes suggested such that the mileage certifications and redesignations . can be forwarded to the office of State Aid in a timely manner. A resolution is attached for your consideration . CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION APPROVING VINE HILL ROAD FROM TOWN LINE ROAD TO STATE HIGHWAY 7 AS A DESIGNATED MUNICIPAL STATE AID ROADWAY WHEREAS, Vine Hill Road is a common boundary between the cities of Minnetonka, Chanhassen and Shorewood; and WHEREAS, it is necessary for all three cities to designate this roadway as a Municipal State Aid (MSAS) route in order to utilize state aid funds; and . WHEREAS, Vine Hill Road is not scheduled for reconstruction within the City's five year Capital Improvement Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that: Vine Hill Road from State Highway 7 to the south City limits of Shorewood be designated as a Municipal State Aid route. BE IT FURTHER RESOLVED that the following streets be removed from the Municipal State Aid system: . · Segment 216-106-010; Eureka Road from Smithtown Road to Birch Bluff Road (0.52 miles) · Segment 216-105-010; Birch Bluff Road from Grant Lorenz to Eureka Road (0.43 miles) · Segment 216-110-010; Yellowstone Trail from TH 7 to Country Club Road (0.49 miles) · Segment 216-11 0-030; Yellowstone Trail from Lake Linden Drive to Glencoe Road (0.30 miles) ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 22nd day of April, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator . . . . To: Mayor and City Council James C. Hurm, City Administrator From: Date: April 19, 1996 Re: Proposed Excelsior Fire Department Fire Truck Replacement The attached packet is material handed to the administrators at our meeting Thursday, April 18. The Excelsior Fire Department has been researching an appropriate type ofvehic1e to replace the 1969 Mac Pumper, which is due for replacement. They are proposing a 65' Telesquirt which is an aerial ladder and water tower. This will be the fIrst response engine. Even with extended braces, it only has an 1 L' width. Its turning radius is as good as the current engine's. Their equipment replacement schedule planning document is included in the packet. It explains that this piece of equipment can be purchased for delivery in 1997 without going into debt. Further this schedule lays out future purchases over the next 16 years which does not require use of equipment certificates with the exception of the very last year. The City Councils of Deephaven, Greenwood, Shorewood and Tonka Bay are invited to a presentation about this truck Tuesday, April 30, 1996 at 7:30 p.m. at the Excelsior City Council chambers. Please review the enclosed material carefully. If you have any questions, please feel free to call me at any time. SIIA City of Excelsior Joint Council Work Session Meeting With Council Representatives from the Cities of Deephaven, Greenwood, Shorewood, and Tonka Bay Tuesday, April 30, 1996 7:30 p.m. . 1. Call to Order / Roll Call 2. Agenda Approval 3. Introductions 4. Presentation of Proposed Excelsior Fire Department 1996 Capital Equipment Purchase - Fire Chief Mahaffey and Assistant Fire Chief David Hoo 5. Question and Answer Period 6. Miscellaneous . 7. Citizen Input (or 9:00 p.m. whichever is first) 8. Adjournment Note: As the item to be discussed on this agenda is important enough to City Councilmembers, a quorum of Councilmembers from the Cities of Deephaven, Greenwood, Shorewood, and Tanka Bay, may be present to receive information leading to their future deliberations and eventual decision. AGENDA PACKET 1. Memo with Council Directive on 1996 Vehide Purchase 2. Report on Proposed 1996 Vehicle Purchase from Excelsior Fire Department 3. New Rating from ISO Commercial Risk Services dated 11/7/95 . 4. Survey of Neighboring Cities with Aerial or Telesquirt Equipment within Mutual Aid Group 5. Excelsior Fire Department Capital Equipment Replacement Planning Document . 6. Telesquirt 65 Sales Brochure 7. Taxpayer Cost - Pumper vs. Telesquirt ..~ . . 4 CITY OF -& EXCELSIOR MEMORANDUM R e : 1996 Vehicle Purchase Dc t e: November 1, 1995 t= .0 m: Carl Zieman, Ci~ Manager 7-,.. The City Council has directed me to make a formal request to the Fire Department for a feasability report regarding the scheduled purchase of a fire vehicle in 1996. The Council is requesting a feasability report with documentation on the need for the type of vehicle the Fire Department will be requesting. Dick Mahaffey, Fire Chief David Hoo, Ass't Fire Chief - ,~ " . :;. ....,.;. .. Such documentation was requested in a memo dated January 20, 1994 from myself to the previous Fire Chief and Assistant Chief, Dana George and Brad Johnson respectfully. A copy of the memo is attached. The feasability report should include, but is not limited to, the information requested in the memo. Council is requesting the feasability report be completed and submitted to the City Manager by Friday, December 1, 1995. After Council has reviewed and determined the need for this vehicle, the information will be shared with the other contract cities at a joint meeting. . cc: Excelsior Counci1members ~ 1'" t""! . ~ V. CITY 0 F EXCELSIOR MEMORANDUM Re: Date: Fire Department Major Equipment Purchase Dana George, Fire Chief Brad Johnson, Ass't Fire Chief ,.. t-~o.m= Carl Zieman, c-i-:v ~~anaoer The Council at their January 10, 1994 Work Session directed me to request that the Fire Department. provide specific information on their proposed major equipment purchase. As you may recall, during the negotiations for a new Fire Contract, the Excelsior Councilmembers agreed to give the contractual cities an opportunity to review, discuss, and prov ide input on any maj or equipment purchases prior to ordering. After the Fire Department prepares and compiles this data I will schedule a joint meeting with Councilmembers from each of the cont:-act cities to discuss this . equipment purchase. The Council has reauested that the Fire Department provide, at a minimum, the following information: 1. Specifications on several different choices of equipment the Fire Department would propose to purchase; 2. Define the need for all options - why this equipment should be purchased and what equipment this would replace. Show several optio~s to meet these needs; 3. Show the advantages and disadvantages for all options - what are risks involved; 4. Plans for housing this equipment if existing station is . not sufficient; 5. Show how either purchase relates to our 5 Year Fire Department Projected Budget; 6. Give preliminary cost estimates on all purchase options; 7. Give timetable fer the equip~ent purchase. . . DATE: November 30, 1995 TO: Carl Zieman, City Manager FROM: Dick Mahaffey, Fire Chief David Hoo, Asst. Fire Chief Per your memorandum dated November 1, 1995 regarding 1996 vehicle purchase. We respectfully forward the requested justifications and comments for the repalacement of 1969 Mack 1000 GPM pumper. The truck committee has spent numerous hours in coming up with what we hope to be an acceptable explaination of the equipment which we feel will best meet the needs of Excelsior Fire Department and our contract cities. We have endeavored to answer the memorandum dated January 20, 1994 addressed to our most recent Chief and Assistant Fire Chief. We hope that you and the Council will find them in order. We are ready, willing and able to meet with you and the Council at your convenience to make our personal presentation. JUSTIFICATION FOR THE 65' TELE-SQUIRT OBJECTIVE: Replacement of 26 year old Mack pumper. Replacement plan calls for pumpers to be replaced every 20 years. CONSIDERATIONS: Replacement pumpers are not just carbon copies of the trucks they replace. We used to ride on the tail board of the trucks. Then we progressed to riding in jump seats in the truck we are now considering replacing. Since then, the last two trucks we ordered have had fully enclosed cabs. Each change has been driven by the safety of the firefighters and the technology becoming available to make the changes. As the communities we serve grow and change, the needs of the fire . department must change to reflect this. There has been a large increase in the number of structures and 33% increase in population growth in the 26 years since the 1969 Mack pumper was purchased. We have even seen greater growth since our newest pumper was purchased nine years ago. These structures include a lot of large single family dwellings, some townhouses, small strip mall centers, and office buildings. There also have been large activities to exiting churches, primarily for church schools and day cares. Buildings have become closer together and the type of building construction has changed, as well as the building materials. This means that light weight truss construction is being utilized leading to earlier structural collapse during a fire. The contents of the buildings have also changed, there is more polyurethane, more plastic and other petroleum based . material used, which generate toxic smoke and gases and more heat. Houses are better insulated and so hold in the heat of the fire better and allow the fire to do more damage, faster. Also, residential dwellings are being built taller by the restoration of 10' ceilings instead of 8', the extensive use of vaulted ceilings, and homes with roofs that have a 20' to 24' eve to peak measurement with a 10/12 or 12/12 pitch. All of this increases the risk for firefighter injury. Our challenge was to find a truck that would be effective in the changing solutions our communities present now and will continue to present in the future. Yet this truck still must be able to maneuver in the narrow streets and long, narrow driveways that are common to our service area. 1 To accomplish this we had two choices. One was to buy a pumper and more ground ladders to do the work the same way we always have done it. The other was to buy a pumper and install a Tele-Squirt device on it. A Tele-Squirt is a hydraulic telescoping ladder reaching 50' to 75' in height and having an elevated master stream capable of flowing 1,000 gallons per minute. . TELE-SQUIRT RESEARCH - The committee spent approximately 12 - 18 months researching the various aerial equipment available. These aerial devices have hydraulic telescoping ladders that when extended can reach from 50' to 110'. We not only read about these trucks but went to look at them. We also had them brought into the communities we serve and drove them down our streets and up our driveways and raised their ladders at our structures to test their ability to be functional in our situations. The following is a brief summary of our results: 50' Tele-Squirt - This truck maneuvers very well in our communities. However, we found that the ladder was too short to be really useful once the necessary set back from the structure was observed. Cost of $290,000 to $335,000. . 100' Aerial - The 100' ladder had excellent reach. However, it's overall length and wheel base caused access problems on our narrow streets. It is estimated that it would be usable in only 45 % - 50% of our coverage area. This truck also was only capable of carrying 200 - 300 gallons of water. They are generally tandem axle making them less maneuverable. Cost of $465,000 to $500,000. 75' Aerial - The ladder reach on this truck was excellent. The problem was that both the wheel base and the overall length of the truck was too long to maneuver in some areas. This truck would only be usable in 65% - 70% of our coverage area. Additionally, this truck was limited to carrying 400 - 500 gallons of water. In order to carry more water, as a first run pumper in our area needs to do, it would have to be a tandem axle truck. The tandem axle increases the length and wheel base of the truck making it usable in even less of our 2 coverage area. It also increases the cost of the truck. Additionally, when maneuvering the ladder to set it down on the roof for ventilation work, or into a window for rescue, the waterway which is located under the ladder is more susceptible to damage. Cost is $395,000 to $450,000. 65' Tele-Squirt - During our search, a new aerial device that could be added to a pumper was introduced, the '65 Tele-Squirt. Because it was new, it took about 6 months for us to have one available to field test in our communities. Of all the aerial devices we tried, this one worked the best for our application. The 65' ladder reach was adequate. The overall length of the truck is approximately 2 1/2' longer than our current pumpers, . however, the wheel base is 3" shorter than our current pumpers. This means that this truck has a tighter turning radius than our current pumpers making the vehicle usable in 95% of our coverage area. Additionally, this truck is capable of carrying 600 gallons of water. The pumper it would replace carries 500 gallons of water. The two newest pumpers each carry 800 gallons of water. The waterway on this device runs along each side of the ladder. The ladder protects the waterway. This means that the device can shift immediately from rescue or roof work to master stream use and back again with no loss of time and no need to reconfigure the waterway. The controls on this device were also easier to use. . All aerial devices need outriggers to stabilize the vehicle when the ladder is extended. Different vehicles have different outrigger configurations. Due to the configuration of the outriggers on the 65' Tele-Squirt, it actually has an effective reach of just 5 feet less than the 75' Aerial. This is because the spread of the outriggers on the 75' is 14' - 18', while the spread on the 65' is 11'. This means the 75' aerial must start out farther away from the structure, meaning more ladder is needed to reach the same height. To figure the total spread of the outriggers, the truck is 8' wide, with the outriggers extending equally on either side of the truck. So in an 11' ~ :J . . spread, the outriggers extend 11/2' on either side of the truck. A device with 18' spread means the outriggers extend 5' on either side of the truck. The narrower configuration of the 65' Tele-Squirt outriggers means that it can be used in narrower spaces than the larger aerial devices with a wider outrigger system. This is important given the narrow streets and long narrow driveways frequently found in the communities we serve. The turntable on a 65' Tele-Squirt is very small in comparison to the longer ladders. This allows a hose bed on the truck that is comparable to the pumpers we now use. We would be able to maintain 800' - 1000' of 5" LDH, 600' of 2 1/2" - 3" hose and the attack lines. This wouldn't be possible on the longer aerial devices. After weighing all the information, it was decided, that for our situation, the 65' Tele-Squirt best suited our needs. It gave us the longest usable ladder on the wheel base that would work in our communities. It had the easiest controls to use. It had the flexibility to switch from rescue or roof work to discharging water without any extra steps. It carries the most water of the aerial devices on a single axle and allows us to carry the same amount of hose we currently carry on a pumper. It has the flexibility to be a ladder or a pumper or both. The next issue was which is safety and more practical, the 65' Tele-Squirt or a standard pumper with ground ladders. We have had much new construction in our communities since the last pumper was purchased. One trend in new homes is roofs with 20' - 24' spans from eave to peak, coupled with steep 10/12 or 12/12 pitch. Some of these roofs are cedar shakes. These roofs are difficult and dangerous to climb and cut holes in during the best of conditions. It is necessary to cut holes in the roof to vent the structure and allow the fire to dissipate the heat, smoke, and toxic gases up and out, to prevent backdraft and reduce the chances of flashover, instead of containing them in the structure so that we can get into the structure to perform rescue, extinguish the fire and minimize the damage. Ventilating the roof of a building prevents a backdraft explosion which is caused by a fire that has been burning and then becomes starved for oxygen in order to keep burning. Under this condition, when a firefighter opens a door or window to extinguish the fire or perform a search for occupants before venting the roof, a violent explosion can occur when the fire gets oxygen. 4 the explosion can cause severe injury to the firefighter and a lot of damage to the building. Flashovers occur when everything in the room, or area in a building, is heated to the point (1,000 to 1,400 degrees fahrenheit) where it will all burn very suddenly and violently causing injury to any firefigher in the room or area. Venting the roof reduces the chances of flashover and allows the firefighters to get into the structure to perform rescue, extinguish the fire, and minimize the damage. Additionally, the trend is toward 10' ceilings instead of 8' ceilings in the more expensive homes, making the reach from the ground to the eaves 2' taller for each story on the house. Keep in mind that we do this wearing bulky bunker gear and SCBA making it more difficult. Other considerations are rain, ice, snow, and cold temperatures further complicate the job approximately half the year. To ventilate a roof on a two-story structure with ground ladders, a minimum . 30' ladder is needed to reach from the ground to the eaves. Additionally, then a roof ladder is needed to reach from the eaves to the peak. Our present roof ladders are only 14' long, so on the 20' - 24' reach roofs, two roof ladders must be joined together in order to reach the peak. When placing the first ladder it must be pushed over the peak with a pike pole before the second roof ladder is hooked over the bottom rung of the first to complete the task. This requires an additional piece of equipment to manipulate. Should this evolution get out of control the falling items could be a definite safety hazard to the firefighters on the roof and on the ground. It takes a minimum of three firefighters to carry and raise the 30' ladder, plus one or two firefighters to carry the roof ladder(s) and one additional firefighter to carry the saw or axe. We only carry one roof ladder per truck . is if two roof ladders are needed, we must wait for the second truck to arrive. It takes approximately 5 - 10 minutes to get the ladder set up and have a person on the roof starting to cut the ventilation hole. Keep in mind that this time is under ideal conditions. Fire ground conditions are usually less than ideal. The 65' Tele-Squirt (hereafter called "Tele-Squirt") will have a 22' - 24' roof ladder mounted on the side of the 65' ladder ready to use. With the Tele- Squirt it takes only 4 to 6 minutes to have a person on the roof ready to cut a ventilation hole. Not only is the Tele-Squirt faster to set up, it also is less labor intensive which is especially important during the day when fewer firefighters are available to respond. 5 . The Tele-Squirt also increases firefighter safety. First, the firefighters do not have to carry and raise the ladder. It is hard to climb a 10/12 or 12/12 pitch roof. With the Tele-Squirt, you spent less time on the roof and only have one firefighter on the roof, instead of two. One firefighter stays on the Tele-Squirt, a more level base, to back up the firefighter cutting the hole. This results in more stable footing, better security for the firefighter with the saw, less weight on the roof and less chance of either firefighter falling through the roof, off the roof, or otherwise being injured. New light-weight truss construction is being used so roofs tend to collapse faster. Lightweight truss construction also means we are dealing with 24" on center instead of 16" on center between the rafters. This means less support and more open gaps for a firefighter to fall through. These roofs can collapse within 20 minutes of being exposed to fire. They also are using 1/2" particle board instead of 1/2" plywood. Particle board disintegrates faster when exposed to fire further endangering the firefighter on the roof. Also by having firefighters on the roof sooner, it speeds ventilation and lessens the damage the fire can cause to the structure. . The Tele-Squirt is also more effective in a lot of rescue situations. When a ladder is needed to reach a victim, it will often be faster to use the Tele- Squirt than a ground ladder. Where the Tele-Squirt will have the definite advantage is when multiple rescues are necessary. The taller the structure where the rescue is required, the more effective the Tele-Squirt will be. Again, any time ground ladders don't have to be carried and raised, the risk of injury to firefighters is lessened. By getting to the victim faster, the survival rate of the victim is greater. The Tele-Squirt can not completely replace ground ladders. There will always be certain situations where only ground ladders can be used. We have a lot of multiple dwellings in our coverage area that do not have sprinklers or standpipes. This means that either the firefighters have to drag hose up the stairwells behind them, or go in and throw a rope out of an upper floor window and pull the hose up through the window, all of which takes time, while the building is still burning. The Tele-Squirt acts as a standpipe for the building, allowing the firefighters to get water to the fire sooner, extinguish the fire sooner, thus minimizing the risk to the firefighter and reducing the fire loss. 6 Large fires need large volumes of water to extinguish them. The Tele- Squirt is capable of flowing 1,000 gpm from an elevated waterway. Under certain conditions, this 1,000 gpm is more effective than four 2 1/2" hand lines each putting out 250 gpm. Besides being more effective, it takes more people to man four hand lines. Again it takes one to two firefighters to operate the Tele-Squirt. It takes a minimum of three firefighters for each 2 1/2" hand line, plus the pump operator at the pumper. So it takes 13 people to deliver as much water with less effect than the Tele-Squirt. It also takes more time to get enough firefighters to the scene to stretch out all the hose lines and put them into operation. Any time a fire is burning, time is the enemy. The fire grows in multiples of itself every minute. It is easier to redirect the flow of water from the Tele-Squirt any time it is necessary. It also has the ability to reach higher areas than hand lines and ground ladders. The savings in needed personnel again are more important during . the day when fewer people are available. In addition to being used for fire suppression, the master stream on the Tele-Squirt can be used to protect other structures near the burning structure. Houses are being built closer together today than they have been in the past. Some areas of our coverage have very small lot sizes. We also have townhomes and businesses that share walls. The master stream on the Tele-Squirt can be used to prevent the fire from spreading to these other structures with less personnel needed. Business Districts and Shopping Centers provide additional challenges to fire fighting. They require more water volume than residential fires. . Ventilation becomes even more important not only to put out the fire and minimize damage, but also to keep the fire from spreading to adjacent buildings. Naturally, in any public building, the potential for loss of life and the necessity of rescue is much greater due to the increased number of people in the building. In business districts, like those in our service area, there are connected buildings with shared walls and common attics. In this situation fire extends rapidly to buildings adjacent to the original fire leading to loss of a significant portion of the business district. Studies have shown that better than 50% of the businesses that have severe fires do not return to business. This means a loss of jobs and tax base to the community. 7 . . We have had three major fires at Minnetonka Plaza with one business totally destroyed and two to three others damaged each time. In each of those fires the Tele-Squirt would have been very helpful. The exposed bar joist construction of these malls make the roof dangerous and subject to collapse at 900 degrees. The average house fire burns at 1000 - 1400 degrees. With a Tele-Squirt, large volumes of water can be aimed into the bar joist area to cool them and prevent roof collapse. This helps extinguish the fire faster, with less damage and less chance of fire spread all without risking the safety of the firefighters. There also are many apartment buildings in our service area. They average 18 - 27 units each. In this situation the Tele-Squirt becomes a good rescue tool. Apartment buildings have a large occupancy load with the potential for a large number of fatalities in a bad fire. The Tele-Squirt can provide the standpipe capability that most of our apartment buildings lack. It is faster to set up, getting water on the fire faster or effecting more rescues in less time. In a rescue situation, multiple units can be reached without moving the truck and without having to lower, reposition, and re-raise ground ladders. The Tele-Squirt can deliver more water to the fire than firefighters with hand lines. It also can deliver that increased water capacity faster to help extinguish a potentially larger fire. By doing all these things the Tele-Squirt increases firefighter safety. The information presented above explains why the Fire Department feels it is desirable to purchase a 65' Tele-Squirt as a replacement for the pumper that needs to be retired. It is the new technology that will allow us to: * Give more protection to our citizens, especially during the day when fewer firefighters are available; * Give the department increased flexibility in attacking the fire; * Provide a faster, safer way to perform rescues at fires and emergenCIes; * Reduce risk of injury, disability, or death to firefighters; * Reduce liability to the cities we serve. 8 The Mack was purchased on a 25 year replacement plan. The truck is now 26 years old and it will be 28 years old before a new truck arrives. When purchasing a truck we have to look not only at our present needs, but also to our needs 20 to 25 years in the future because that is how long this replacement equipment will be expected to perform. As the communities we serve have grown since our last pumper was purchased, they will continue to grow through new development, remodeling with major additions, and structures demolished and replaced with larger and taller units. This means that the problems already discussed will not only continue to exist, but will multiply. Recently we have completed an ISO/CSR survey of our service area. Prior to the 1995 survey the most recent inspection had been done in 1977 (18 . years ago). The 1977 ISO report stated we should look into the procurement of a ladder truck to cover our forthcoming needs of population growth as well as servicing the taller buildings and homes being constructed. Based on the above, we targeted our search for a replacement truck on an aeriallladder type vehicle. The results of the 1995 survey pointed out that there is a more pressing need for this type of vehicle due to the taller structures that have been built. (Copies of ISO/CSR surveys are attached.) The Insurance Service Office (ISO) recommends an aerial device for our insurance rating when either of these two conditions exist. 1. The community has four buildings taller than the reach of ground ladders. . We have five (5) buildings which meet this description: The Gables, the three-story School Administration Building, the three-story portion of the Excelsior Elementary School, the Deephaven Education Center, and the new First State Bank of Excelsior at Highway 7 at Old Market Road. Forty to fifty foot long ground ladders do exist, but they are highly manpower intensive, requiring a minimum of six (6) firefighters to carry and raise. They take even longer to raise than the examples already given and are more difficult to reposition if it becomes necessary. They also greatly increase the risk of back injury to the firefighter. 9 , , 2. The community has three or four buildings that require a fire flow of 3,500 gpm. We have five (5) buildings which fit this description: Windemere Apartments, three-story portion of Excelsior Elementary School, Shorewood Shopping Center, The Gables, and Deephaven Education Center. The truck with original specifications was ready to go to bid in September of 1992. It was on a custom chassis to keep the wheel base short. The projected cost at that time was $335,000. . Due to contract problems, there was a two year delay before we received approval to go forward with the project. During those two years, there were changes in Apparatus Standards, DOT Standards, Emissions Standards, Safety Standards, and NFP A Standards. We spent the last year reviewing the equipment and making sure there was nothing new on the market to better comply with these new and revised standards. We also analyzed whether or not our present or projected needs had changed. We then rewrote the specifications to conform to the new standards mentioned above as well as the changes that had occurred in truck components; i.e. running gear, transmission, etc. . Other fire departments around us do have aerial equipment with ladders 85' to 100' long. It has been asked why we can't just call mutual aid when we need a piece of aerial equipment. 1. The neighboring trucks are all longer than the Tele-Squirt we are proposing. This means that their aerial equipment can't be of assistance in a substantial portion of our coverage area. 2. We will be at the scene first. This means that either we keep the first due truck further away from the fire lessening its effectiveness while waiting for the aerial to get there, or that the spot the aerial needs to assume is already occupied by one of our pumpers. 10 3. Time is the enemy in any fire. Any mutual aid equipment takes longer to arrive at the fire than our own equipment. This means more time for the fire to spread and do more damage. Mutual aid equipment arrives at least 10 to 15 minutes after our trucks, meaning it finally arrives on the scene 20 to 25 minutes after the initial call. This is far too late for ventilation or rescue. 4. The aerial needs to be the first piece of equipment arriving on the scene, which means it has to come from our station, as a first run truck. 5. We will still have to call on our neighbors for their aerial equipment in some cases just as they may need to call upon us. . Keep in mind that the 1969 Mack pumper is overdue for replacement. The purchase of a replacement pumper has been in the long range Fire Department plans. The purchase of the 65' Tele-Squirt is not a request for an additional truck. It is a necessary replacement of a truck that is ready to be retired. We are asking for a Tele-Squirt to be added to the replacement vehicle. Today's projected cost of the Tele-Squirt is $390,000 - $425,000. The cost of the pumper portion without a Tele-Squirt is $240,000 - $260,000. PIAN FOR HOUSING: The 65' Tele-Squirt has a height of 12' 4". Our present 12' overhead door will require modification. The header over the . door is not a weight bearing header. The header and glass would have to be removed and replaced with a 14' door. Two years ago, the cost for all work was estimated at $4,000 - $7,000. The Five Year Budget will not be adversely affected by the purchase of the 65' Tele-Squirt. The funds that have been, and are scheduled to be, allocated to the Equipment Replacement Fund will be adequate to fund the purchase of this vehicle without causing a deficit in the fund. The only way the purchase of this vehicle would cause a shortfall is if in future years of the remaining five year contract the budget was cut in the area of equipment replacement. If the truck is ordered in early 1996, delivery of the truck would be somewhere between mid 1997 and late 1997. 11 '." . ......... , .~ ISO Commercial Risk Services, Inc. . 5550 York Avenue South. Suite 500 Minneapolis, MN 5435 . (512) 920-6725 . FAX: (512) 920-0029 November 7, 1995 ~...-::-~"':.,.- . ......J . ~.... " '_ - .~... . .. . ~ - ,~ ',;. ...\ - .7'_', ,/.,:# ~.. -:_~:~~".. ! I -"..'- ; - ~~~::i "loa" : :.... . .... _.J..Ju ~-s , ~ ~'i" \ ! f'il H ~.j .~, ~; ?v;; ,. I }.~ ..l ~ , i ~ : ~;_:~:~ .~; L ~. Nir. Carl Zieman. City iv1anager Municipal Building 339 3 St Exce~ior,~ 55331 . Dear Mr. Zieman: We are enclosing Classification De'"..ails and Improvement Sta:rements in response to your request. Tnese details and s--..atements cover the items which are reviewed in our Fire Suppression Rating Schedule, and which are of impo~L2Ilce in determining your fire insurance classification. These Classification Details and lmprovement StatementS were developed. using the information obtained during our 1995 survey and consider that conditions in your district remain the same. Tney refer only to the fire insurance classification of your district which may be used in the c:Uculation of property insurance premiums and are not for property loss prevention or life safety purposes. . The city classification applies to properties with a needed. fire flow of3500 gpm or less. The private and public protection at properties with larger needed. fire flows are individually e'laluated, and may vary from the city classification. . Please contact us if you have any questions concerning the Clclosed material. Regar~) ./"j j" / _ . y,/ j iy;-~~ ~ ct_<-;r /V,/ Gary Dykstt.( Field Representative Enel. A subsidiary of insurance Serv1ces Office. me.. . . ~~SIFIC~TION DETAILS Mth~ici?ality: ESCSLSIOR FD State: MN :?o,?ulation: 14617 Date Su~;eyed: JULY 1395 1':;t.al C-Q~~~. - --- - . Class: 5\9 57.44 ---------------------------------------------------------------------- ~~CEIVING Abu ?_~wLING =I?E ~~~~S ~~is section of the Fi=e Sunn=ession Ra~i~g Schedule =eviews the facili~ies ?=ovided fo= the ge~e=al p~lic to =e9c=~ fi=es, and for ~he ope=ato= on du~y at the comm~~ica~icn cente= to dis?a~ch ~~~Q ceoar~iller~~ i:O ~.:le - ~ --- J....;..~c;:,. c~rrL:Jan:...:s CREDIT 'P-.C7JAL ,.,..,"-..:- .:.~.;.-;;:> C~Qc.-i~ ~~r ~~1Q~nonQ ~~-v;~Q - - -- _"'-i_ ----";:J.. -- ....-- --- ite~ =eviews the facili~ies p~ovicec (Item 414) f:::::- the p~lic t~ =epo~ fi=es/ i=clu~i~S fi=e ~id business nu~~e=s t~e ~.. - .l.:'s~l..n.g c= Cl . 50 . .. ..,.. ... l..n ~ne ~e~e?none ~lrec~o=y. 2. (:tem 422) C=edit fo= Ope=a~o=s This i~e~ =eviews the number of c?e=a~~rs on dUi:y a~ the comm~ications ceni:e= to ha~dle fi=e calls. 2.70 (Item 432) Cre~it =cr Dis?atcn Ci==~i~s This i~em reviews tne cispatch ci==~i~ facili~ies used i:O t=ans~ii: alarrr.s ~o - .... . =~=e cepa=~men~ meT~e=s. ~ .50 4. (:: ~ em 44 C) rT"It'"'--l ~,-,~c._ C..,....Qr~~ --.....-... fo~ Recei.,ting Fire ~~ar:r.s 6.80 ana. E~icili:lg Relative Classification fo= Rece~v~ng Handling Fi=e Ala=ms -"""~ c::.._..'"'- 4 ......- - ~ ; ?age - M..;JCIMOM 2.00 3.00 5.00 10.00 CLASSIFI~~TION DETAILS (continued) FIRE DEPARTMENT This section of the Fire Suppression Rating Schedule reviews the engine, ladder ~~d service comoanies, ecruiomenc carr~eQ, response to fires, train_ing an. d aV-c::,i1a.o';e fi~Q ~~~n' ~Q~s -- - ---- --~ ~-- , CR:::DIT ... ..-t"'!"'I'--~... _....._'- _ \.J_~ !wt~":{I!otlUr.1 l. (-. -~~) l.-=.em ~..:...: C=ec.i t for =:ngine Compa."!.ies =eviews t~e ~~T~e= of :~~ine This J.. :.ern companies ~~d the hose and equipment ca=:.-~ec.. 7,54 10.00 2. (Item 523) C=edit for Reserve Pumpers This item reviews the numbe= of reserve pumpers and the equipment carried on each. 0.71 l. 00 3. ( Item 532) C"'Q~"';~ ----- for Pump Capacity t~e cotal available . This pump item reviews capacity. 5.00 5.00 4. (Item 549) C~edi= === Lacaer Se~vice This item reviews the ~umber of ladder ~~d se~~ice compa~ies and the equipme~~ ca=ried. . ~ Q ~.o_ 3.00 '"' -' . (-. ---) ..L~em ::::j C=eci~ :or Rese~e Ladde~ Se~vice This icem reviews the number of rese=ve ladder and se~~ice t~~CKS, and the e~~i9men~ ca=~ied. 0.12 1. 00 5. (Item 561) C=ecit =o~ Dist=i~u~ion This item reviews c~e percent of the built- upon area of the city which has a fi=st-due Qn~i~e ~om~-~v wi~~~~ i '/2 mi1Qs a~a- - __ '==' __. \??oo '::-'c:z.......... _ ______ _ _ __ _ ..._ Co 1-~a-e~ -e~~~cQ ~om~-~v wi~n;n 2 '/2 miiQs _0.\..4 _,;:) _ v -. _ '- ~c:::...;._... __...__. _ LL ___ . . l.l2 4.00 7. (Item 571) Crecit =0= Company Persor~~el This item reviews the ave=age number of . .. , ... . _. e _ .. equ~va~en~ ~~=e =~g~~ers ana compa~y office=s on duty wi~h exis~ing cornpa~ies. 3.81 15.00+ 8. (I~em 581) C=ed~~ for T=ai~ing This item reviews ~~e trai~ing facilities and their use. 2.88 9.00 9. (Item 590) Total C~Q";~'" ---_\... for Fire De?a=~ment 22.86 50.00+ Relative Classificacion for Fire Depa=tmen~ ~ o This ~n~~cates that c=ecit for ma~~ing is open-ended, wi~h no max~murn c=ecit fo= ~his item. "'..,/"'. \.J.' ~...;. - ?ace "" . . CLASSIFI~~TION DETAILS (continued) WATER SUPPLY This section of the :ire Suppression Rating Schedule reviews the water supply sys~em ~~at is available for fire su??ress~cn in t~e mu.....1.icipality. 1. (Item 616) Credit fc~ the Wa~er System This item ~eviews the supply works, the ma~n capacity ~~d the hydrant distribution. 2. (I~:m 62:) C=e~i~ === ~yc~an~s This item ~eviews the type of hydr~~ts and the method of installation. Credit fc~ Inspection ~~d Condition of Eydrants This item ~eviews the frequency of inspections of ~ycrants and thei~ 3. (Item 631) ccnc.iticns. 4: . (Item 640) r:'o~a:' C::-::d.it SUp? 1 Y for T.T_'" ..,"'" roc::.I..__ Relative Classification for Wate~ Supply 07/9:' - ?ace _ r-~'":"~71"j" __.._,;".1_ _ ll_CTJp-.2., 33.29 2.00 - ,... 8 .l..': 37.27 ~L~...x:~u~1 35.00 2.00 3.00 40.00 CLASSIFICATION DETAILS M~~icipality: ESCELSIOR FD State: MN Populat.ion: 1461.7 Date Su~~eyed: JULY 1995 Total C=edit: 57.44 Cl as s : 5 ---------------------------------------------------------------------- SU""Ml-'f.J._~Y OF CP-EDI:' C=ecit Maximum Featu::-e " ~ .-.s s :.snea. Cy-,:,":;~~ -_...._~ ~eceiving and ha~~_l~g Fi=e F2a~s.................. :ire 0epa,=::.:nen:....... .......................................................... 6.S 10.00 50.00 22..96 ............ ............... .... 37.27 9.49 40.00 Water Supply..... *Divergence...... . .... .......... ................. ... Total C=ed~t- 57.44 100.00 . The Public Procecticn Classificacion is based on t~e tocal percentage credic as fellows: Class ?e~centage C=e~i~ed 2 3 4: 90.00 or more 80.00 to 89.99 70.00 to 79.99 60.00 t.o 69.9? 50.00 t.o 59.99 40.00 to 49 ~ ~ 30.00 to -...... ,....... ";)~.':"; 20.00 to 29 ::'0 . ~ -- 10.00 to 19 ~ ~ ....~ 0 to 9 ~~ .~"; . 5 6 7 8 9 10 *Divergence is a reduction in credit to reflect. a difference relative credits for Fire Department and Water Supply. in -'he. '---- The above classificat.ion has been devele~ed fer use in property ~ns~=aTIce premium calculations. (J: /9:" - ?aae 4: - FIRE INSURANCE CLASSIFICATION ~ROv~~~STAT&~NTS FOR Excelsior Fire DiStI'ict Pr~ared Bv . . . ISO COMMERCIAL RlSK SERvlCES, INC. ISO/CRS 6550 YORK AVE. S., SUITE 600 EDINA, MN 55435 Oaober 30, 1995 Tne follov.ing s--..ate:nems are based upon the criteria contained in our Fire Suppression Rating Schedule and upon conditions in the Excelsior Fire DiStrict on July 1995. Tney indicate the pe:iorm.ance needed to receive full credit ror the specific item in the Schedule, and the quantity, you have provided. Par..ial irnprovemem will result in receiving a partial inc:'e:?.Se in the credit. . Tnese S--L:lte:nents rdate only to the fire insurance classification of your disu:icr which may be used in the calculation of property insurance premiums. Tney are not for property loss prevention or life safety purposes and no life safety or property lass prevention recommendations are made. RECEIVrnG AND HA...1'ffiLING FIRE ALARlViS Credit for T elepnone Service (Ite::n 414) [412.B.1 For rna..xhiltL.il credit in the Schedule, bath the number to report a fire and the fire depa...'1IIlent non- emerge:1cy business number snould be listed under "Fire Deparone:1t" in the white pages directory. Your nre number is listed and a business number is not listed under "Fire Department". [411.C.1 For rna..-cimum credit in the Schedule, both the number to report a fire and a fire depa.-nnent non-emergency business nu..'"I1ber should be listed under the name of the district in the white pages directory. Your fire number is listed and your business number is not listed under the name of the individual communities. Credit for Ope.""3Iors (Item 422) For ma."rirn.um c;edit in the Sched.ule, 5.0 ope:ators are ne..-cied. on duty at all times. You have 4.5 ope:ators on duty. Credit for Dispatch CirC'.llts (Item 432). [431.B.-2] For rr.2Xllnum credit in the Schedule, the radio alarm dispatch circuit should be elec:ronic:ill.y supervised. in ac=orciance with National Fire Prote:::ion Association S~d.ar.:, 1 .,,, 1. Total credit for Receiving and Handling Fire Alarms (440). Acmal Credit 6.80%; Maximum Credit 10.00%. FIRE DE? ARTMENT . Credit for E:lgine Companies (Item 513) [510.] For maximum credit in the Schedule, 2 e=gine companies are needed in your ci.is!ric: for the Basic.Fire Bow of2500 gpm. [511. -:- 512.] You have 2 engine companies in se:vice. Tnese are c:llcula!ed as follows: 68% for Engine 10 bec:luse of insufficiem: equipment and lack of annual p1XJ.pe: test program. 83 % for Encine 12 because of insufficiem: eouinment ami lack of annual Dumne: test nrOlrraIn. - .. . ......... - . Credit for Reserve Pumpers (Item 523) [-iO ' -j 1 ] ~- . ~;)- . For ma.-cimum credit in the Schedule, 1 fully-equipped reserve pumper is needed. Yau have 1 reserve pumper. Tnis iscalC'J.la.ted. as 75% for Pump 9 be=ause of insufficient equipment and purnper tests. Credit for Ladder Service (Item 549) [540. -:- 541.] For maXimUl'1l credit in the Schedule, 1 ladder comna.'1V is nC"'-ded in vour dimicr consicie:ing its size and ... .. - :he hei~ht or !..~e buildings involved.. [542-547.] You have 1 lad.cier company calC'.llared. at 34% for ResC'.le 1 because of insufficient equipment and lack of sepa..""ate apparatus. Credit for Reserve Ladder Service (Item 553) [550. .;- 551.] For n-.a.xi.mum credit in the Schedule, 1 full-equipped reserve ladder truck is needed. You have 1 reserve l.adder truck. This is calcu12.red at 12% for Utility 1 be~use of insuiScie:l! equiprne:::t. Credit for Distribution (Item 561) [S60.} For rna.."<imum credit in t.~e Schedule, all s~or.s or the diS"'l..~ct \v;th hydrant prote~on should be with 1- 1/2 miles of an adequateiy-equipped engine company and 2-112 miles or an adequateiy~quippe:i ladder company. The distance to be measured along all-weather roads. . Credit for Company Personnel (It..'":ll 571) An inC=e:lSe in the response of fire department members by one person ~:ill. increase the fire department 0.33%. Credit for Training (Item 581) [580.A..-G.] For ma:ximum credit in the Scheduie, compie::e f:1ci1ities should be provided ror training and the training program snould be improved.. You received 32% creciit for the cu...-re:lt training program and the use or facilities . . [580.H] For n-.a.xi.mum cre:iit in t.1.e Schedule, pre-fire pianning i1:spections or each commercial, industrial institutional and ome: similar-type building should be made t\>.;ce a year by company members. Records or the inspe::rio:ns should indude compie::e and up-to-date notes and sketches. [580.1] F or n-.a.--rimu...~ credit in the Schedule, records should be kept of all training. WATER S'(JPPL Y Credit for t..1.e Wate: System (Item 616) [612.] For rna.."illnum c:edit in the Schedule, the needed fire flows should be available at each location in t.!,.e district. Needed fire flows of 2500 gpm a."ld less should 'oe avaiiabie for 2 hours, 3000 am: 3500 gpm for:; hours and all others for 4 hours. See the ilt'"..3.ched tabie for Oui evaluation or tirc fio." tes-.s made at representative locations in your distric... " [614.] All AW'WA standard hydrants within 1000 f= of the building, measured as hose can be laid bv aooamus ~ ..... ~ are credit..~ 1000 gpm for hydrants within 300 fe:t; 670 gpm for 301 to 600 fe:t; and. 250 gpm ror 601 to 1000 fee"_ Credit is reduced v.i1en hyd..'"2n!S lack a pumper outle...., and is fur'Lher reduced. when they only have amy a single 2-1/2 inch. outlet. Credit for Hydrants (Item 621) .,.~^ ] L~ d' v.4,v. For ma:lQmurn credit in the Schedule, ail hydrants should have a pumper outlet, 6-in6 or large: branch COI1IlectiOIl, uniform size operating nut and should operate in a uniform direction. Credit for Inspection and Condition ofHycirants (Item 631) [630.] For maximum credit in the Schedule, all hydrants should. be inspecred twice a year, the inspe=:ion should include ooe:arion and a teSt at domestic oressure. Re-...ords should be ken! of the insue:::::ioDS. Hvdrants .. .. ...... should be conspicuous, well located for use by a pumper, and in good condition. . TIRE now TESTS Excelsior FD Tests made in July 1995 Test No. Needed Fire Flow" Limited By Supply gpm Works Excelsior Limited By Dis-'.....-ibunon Mains Limited By Hydrant Spacing . 1 1750 2 2500 .. '2500 X ~ 4 2500 X 5 1250 X 6 1000 Tanka Bay 1 1500 2 1500 3 4500 4 750 Shorewocd 1 750 2 2000 *Ne--...ded fire flows exceeding 3500 gpm are not considero...a in determining the c:assi5.:....rdcn of the municioalitv. . - SURVEY OF NEIGHBORING CITIES WITH AERIAL OR TELESQUIRT EQUIPMENT WITHIN OUR MUTUAL AID GROUP CITY 1 . Chanhassen TELESQUIRT LTl100'ladder PULLING SEQUENCE 2nd or 3rd 2. Bloomington 1 Aerial/4 Tiller 2nd 3. Edina 1 Aerial 2nd . 4. Golden Valley 1 Aerial 5. Hopkins 1 Aerial 2nd out 1 Telesquirt-50 3rd out 6. Minnetonka 3 Aerials Some 1 st out. 7. . Plymouth 1 Aerial 1 st out. 1 Telesquirt - 50 1 st out. 8. Long Lake None 9. St. Louis Park 1-Snorkel - 85' 3rd . *specs for new squirt - 75'. 10. Wayzata 1 Aerial. 11. Mound 1 Aerial. 12. Eden Prairie 2 Aerials. 1 st. 1 stick & platform. 2nd. tiresur l.wkl ;) CITY OF EXCELSIOR FIRE DEPARTMEl-."T CAP ::TAL EQUIPMENT REPL.:l.C"'.-:.MEN1' PLANNING DOcms1"T ADOPTED BY EXCELSIOR CITY COUNCIL MARCH 18, 1996 CONTRIB TO EQUIP PMT ON I1'.'TEREST BEGINNING FUND BY CERTIF EQUIPMENT SALE OF EQUIP INCOME ENDING YEAR BALANCE FORMULA* ISSUED PURCHASE EQUIPMENT CERTIF @ 4.0% BALANCE -------------------------------------------------------------------------------------------- 1995 244,769 75,000 130,861 (2) (3) 63,434 (2) (3) 8,000 260,342 1996 260,342 85,000 250,000 (1) 3,814 99,156 1997 99,156 90,000 175,000 (1) 11,000 7,500 20,000 (8) 5,000 (174) 17,482 . 1998 17,482 90,000 4,299 111,781 1999 111,781 90,000 120,000 (10) 3,271 85,052 2000 85,052 90,000 180,000 (10) 15,000 402 10,455 2001 10,455 90,000 85,000 (13) 25,000 1,618 42,073 2002 42,073 90,000 25,000 (3) 4,283 111,356 2003 111,356 90,000 110,000 (11) 3,654 95,010 2004 95,010 90,000 115,000 (11) 10,000 3,200 83,210 2005 83,210 90,000 6,928 180,139 2006 180,:139 90,000 150,000 (2) 4,806 124,944 2007 124,944 90,000 185,000 (2) 35,000 40,000 (3) 4,000 1,158 30,102 2008 30,102 90,000 3,364 123,466 2009 123,466 90,000 8,539 222,005 2010 222,005 90,000 200,000 (12) 4,480 116,485 . 2011 116,485 90,000 345,000 (12) 30,000 50,000 (3) 7,500 (6,041) (157,056) (1) REPLACE (1969 MAC) PUMPER WITH FIRE TRUCK (2) RESCUE/EQUIPMENT VEHICLE (1990) / SALE OF 1980 RESCUE (3) FIRE MARSHAL CAR (95) / SALE OF 1988 FIRE MARSHAL CAR (8) LUKAS (EXTRACTION) TOOL (1980) (10) REPLACE FIRZ TRUCK (1976) (11) REPLACE FIP~ TRUCK (1982) (12) REPLACE FIRE TRUCK (1986) (13) UTILITY TRUCK (1988) Ladder is angled down approximately 150 at tip for easier access and egress ~qEtirt@ 65 Two fold-down steps at sixth rung for operator to stand on while operating nozzle control switches at top of boom. An optional electronic wireless hand held remote control system (transmitter shown) provides the capability to control all boom and nozzle functions approximately 400 feet away from the truck. One operator is in com- plete command fro. rear control station vernier throttle and compound gauge at the rear permits the operator to monitor the midship pump. ..... .if~.o:' ... , 1, ,'" . "i"'~ ,-- .1. 4,,,,,-"J y v:"11~ -........ T,' "" . .~' .," :-'7'" _~~'~ . ~~::t ....~~ .... _'_\.: t,1' ....t . 0 . ~, ~ TURNS YOUR PUMPER INTO A VERSATILE, ~ n-. 90' - 90". "Iii": / . \,. [" ~ . ~Y::J;~HI."... .-di1 ~~:::'. :>.... .', I:. _.~.~_~ 170. 0": t: . \ ~ \ ~\'" -. ~ ,. :~~~:.~~., . ,l;-,.. _ -:_ -<::~~--: ~.: With the flick of a switch, the TELE-SQURT 65 monitor/nozzle sweeps laterally 180~ 900 either side of center, in a flat plane, regardless of boom or nozzle positions. Vertical travel is 200~ 300 above to 1700 below the horizontal centerline ofthe boom. A third switch controls pattern from straight stream to fog. Flow is automatically adjusted within the nozzle. A recess in the underside of the tip boom permits the nozzle to be retracted and protected when not in use. And, the dual, external, side-mounted waterways permit placing the TELE- SQURT 65 on window sills or parapets without damaging the nozzle or waterways. SqEtlrt 65 HElGKT-REACH CHART - TELE SQUAT MODEL F6560 ~. ::).. "{" i "~, ~~ ~..:-,,~ 0" ~., 11/ ~~r" .Ii :::', .c (J ............'......... '.' ~r . 0: ~:.'; ~.. <3 k j:: "';'; 0:'- w"n >F.',,:,~., ':0:-.' ?---. - ;, I ' ,- ,-,' "- .0.... . .. . .. .. .. . . . . .. HORIZONTAL REACH FROM CENTERUNE OF TRUCK (FT) The ladder can be raised to 850 above horizontal or depressed 100 below (if unobstructed) . . The rear operator's ;ontrol panel includes the popular Snorkel "one-hand" control for boom and turntable movements, leaving the other hand free to oper- ate nozzle switches or . control engine RPM with the vernier throttle. The TELE-SQURT 65 pedestal requires only 20" of width at the rear of the hose bed allowing ample space on either side to pull out large diameter hose. Plus, there is space for a large main hose bed, cross lay hose beds, a booster reel and booster tank, normally, 500 gallons. The rugged TELE-SQURT 65's high strength-to- weight ratio extruded aluminum box-beam boom provides a rigid support for the aerial ladder . With the boom fully extended, at any angle of opera- tion, it can support the nozzle reaction from 1000 G PM flow, even with the nozzle at 900 to the side or 300 above horizontal, plus a 250 lb. tip load. FIRST-OUT AERIAL POWERFUL SUPPORT Expanding the firefighting capabilities of your department is not easy. Needs must be assessed. Existing assets analyzed. Budgets must be met. Experienced Snorkel representatives can supply technical information to familiarize you with the performance capabilities and many advantages of the TELE-SQURT 65. They can also assist you in preparing bid specifications. Snorkel's service only begins with your decision to purchase. When the completed unit is delivered, Snorkel's factory delivery/service engineer comes to your department to train personnel in operation, uitilization and maintenance of your new TELE-SQURT 65. With this sophisticated aerial fire fighting unit, you receive two copies of a comprehensive manual covering proper operation, maintenance and repair parts information. This clear, concise tutorial is augmented by professional video tape programs that aid in orienting current personnel and are invaluable in training new operators. And should questions or problems arise, Snorkel is there. Engineers, technicians and representatives are always available for aid or advice. Plus, Snorkel has a substantial inventory of parts, assuring prompt shipment of what you want, when you need it. Snorkel equipment has been in front line service from coast-to-coast and world-wide for over thirty years. Our reputation for innovation, quality and reliability is second to none. Snorkel Economy is a part of Figgie International, Inc., a rapidly growing diversified company, assuring financial stability. Fire apparatus is a major, long-term investment your department will live with for many years. So don't take our word for it. Check with Departments that have Snorkel equipment in service. For value, dependability and service, you will find Snorkel's versatile TELE-SQURT 65 is the right choice. The TELE-SQURT 65 is a rugged aerial ladder for rescue operations, providing continual access or egress of many people. ~ 4. ~ >. I - ~.~' , . . - ~ ." ') I . .., ---:. _..... It':: .. , ~~ .... . ~ INTO MUCH MORE PROVEN PERFORMANCE Snorkel developed and introduced the Snorkel~ elevating platform for the Fire Service in 1958, revolutionizing firefighting. From this original concept a whole new generation of fire fighting apparatus has evolved. In 1970 with the TELE-SQURT 50, and again, in 1973 with the TELE-SQURT 75, Snorkel provided fire fighters with innovative, valuable life and property saving equipment. Now, the TELE-SQURT 65 turns your pumper into a fast-attack, first-out aerial, ready to do the whole job, fi. fighting and rescue. . .fast. Its overall nested length, normally 32 feet, provides a short, maneuverable unit. Plus, the TELE-SQURT 65 is cost effective - it can be put into service quickly, by the same pumper crew, with no need for additional personnel. The load-sensing hydraulic system permits simultaneous operation of functions without reducing operating speed. For rescue operations, it is a rugged aerial ladder. The rated capacities of 500 lb. tip load (1000 lb., evenly distributed) up to 45~ and 800 lb. tip load (1600 Ibs., evenly distributed) above 450 with the tip unsupported, or with the tip supported above O~ 1600 Ibs., evenly distributed over the length of the ladder provides continual egress of many people. For fire extinguishment, the TELE-SQURT 65 delivers a 1000 GPM master stream from ground level up to 65 fe. even while the boom is being raised. lowered, exten or retracted. The nozzle can be swept 1800 laterally in a straight or flat plane and has 2000 vertical travel, 300 above to 1700 below the horizontal centerline of the boom. Water can be directed up, down or swept in a broad plane and flow can be changed from straight stream to full fog with three nozzle control switches at the operator's control panel or by a duplicate set of switches at the top of the boom. Extended to penetrate window or doorway openings or down narrow alleys, the TELE-SQURT 65 puts the water where it's needed. Small volunteer and large metropolitan fire departments alike are discovering that the TELE-SQURT 65 delivers the fire fighting and rescue capabilities they need with a one-time capital investment. The multi-purpose TELE- SQURT 65 adds the best features of an aerial ladder and elevated master stream to a new pumper unit without the need for additional manpower. Put your fire fighting funds where they will be the most effective. TELE-SQURT equipment is on the fire line everyday. World-wide. Ask your colleagues. Then contact your Snorkel representative. S TEurf 65 q 65' AERIAL LADDER AND WATER TOWER SPECIFICATIONS MAINFRAME Welded steel pedestal type, 20" x 287 mounted to chassis frame at rear .)f hose bed. Hydraulic valving, 4" butterfly valve and controls for TELE- SQURT are located within the pedestal. Rear control panel is removable. TURNTABLE Welded steel construction mounted on a shear ball turntable bearing. 3600 continuous rotation in either direction by hydraulic motor driving through heavy duty planetary gear reducer with rotation brake. Heavy duty pinion gear engages external gear ring on shear ball turntable bearing. ST A8!L!ZERS Four welded steel, A-frame type, hydraulically actuated stabilizers located two each side. Stabilizer/boom interlock system. Audible alarm to sound anytime stabilizers are in motion. AERIAL LADDERlBOOM CONSTRUCTION Boom consists of three extruded aluminum rectangular box-beam telescoping sections of high strength-to-weight ratio. Three section iii minum ladder permanently installed with hand rail height above of 17" on base, 14112" on intermediate and 12" on tip section. of aerial ladder between rails is 28" on base section, 23" on mid and 18112" on tip. HYDRAULIC SYSTEM Hydraulic power for all operations supplied by a pressure compensated load sensing axial piston pump driven from an SAE power take off. Hydraulic system is of the load sensing type, providing required power for simultaneous operation of boom, turntable and nozzle functions. Auxiliary electric hydraulic pump provided for operation in the event of loss of primary hydraulic system power. WATER SYSTEM Dual external telescoping aluminum waterways one each side of boom -31/2" 1.0. on base, 3" 1.0. on midand 21/2" 1.0. on tip sections. Unit can be extended, retracted, raised or lowered while flowing 1000 GPM. HYDRAULIC MONITOR/NOZZLE Three nozzle control switches for elevation, sweep and stream pattern at operator's control panel and at tip of boom. Flow 300-1000 GPM, automatically adjusted within the nozzte. Lateral sweep 900 either side of center, 1800 total. Vertical travel +300 to -170~ 2000 total. Recess in underside of tip boom for nozzle storage and protection when not in use. IFORMANCE CAPABILITIES extended, tip unsupported, at any angle of elevation, discharging U 0 1 000 ~PM-2S0 lb. tip load or 500 Ibs. evenly distributed. No water flow-SOO lb. tip load or 1000 Ibs. evenly distributed. Stabilizers properly set. Meets or exceeds structural requirements of new NFPA 1901 & 1904. STANDARD FEATURES INCLUDE · Ground control station/rear of mainframe pedestal · Black lexan panels with integral screened labels . Rung alignment indicator . Extension indication · Four Unity spotlights, two at tip and two at base of boom · Communication system (2 way) . 110 volt electric system · Third party test and certification (Type II) OPTIONAL ITEMS · Breathing air system piped through centerpost and boom · 4" M. NST rear inlet/outlet in place of two 2V2" · Collins FX-12 spot/flood lights in place of Unity · TELE-SQURT controls (except stabilizer) located at pump panel area · Communication system (three way in place of two way) · Electronic wireless remote control system for all boom and nozzle functions · Options to reduce travel height are available. [ S'norkd:IIZBI A FIGGIE INTERNATIONAL COMPANY ~ ?J. Box 4065, Stockyards Station. SI. Joseph. MO 64504 :::-5) 238-4503. Fax: (816) 238-8744 ?rintec ,:1 U.S.."-.. The compact TELE-SQURT 65 is normally only 32 feet overall in length when nested. It weighs only 8580 pounds. Normally, the unit can be equipped with a 500 gallon booster tank when mounted on a suitable single rear axle chassis. Travel height will depend on chassis cab and frame height. Your Sales Representative is i"orm is 65/991 PUMPER ($240,000-260,000) Taxpayer Cost Taxpayer Cost Taxpayer Cost $100,000 Home $150,000 Home $200,000 Home Cost Amortized Over 1 Year $31.29 $55..7 4 $80.19 5 Years $ 6.26 $11.15 $1 6.04 20 Years $ 1.57 $ 2.79 $ 4.01 . 65' TELESQUIRT ($400,000-425,000) 1 Year $55.46 $98.79 $142.12 5 Years $11.09 $19.76 $ 28.42 20 Years $ 2.77 $ 4.94 $ 7.11 . Difference in cost between 65' Telesquirt & Pumper 1 Year $24.17 $43.05 $61.93 5 Year $ 4.83 $ 8.61 $12.39 20 Year $ 1.21 $ 2.16 $ 3.10 Tax calculations are based on information provided by Hennipen County Tax Auditors. , , . MINUTES SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT Minutes of a regular meeting of the Coordinatina Committee of the South Lake Minnetonka Public Safety Department held af the Sout~ Lake Min~' netonka Public Safety Department building, 810 Excelsior BouJevard, Ex~' celsior, on April 10,1996 at 5:15 p.m. .~- -'_-:-::-:- -.._-~ The meeting was called to order at 5:19 p.m. by Chairman Bean. Other members present were Albrecht, Anderson and Haug. Chief Young, Excelsior City Manager Carl Zieman, Shorewood City Administrator James Hurm, Tonka Bay City Administrator Pat Wussow, Excelsior. representative Lloyd Brat~ land and Adm. Clerk Marietta Korpi were also present. CONSENT AGENDA - It was moved by Albrecht, seconded by Anderson, to ap- prove the Consent Agenda. Motion carried unanimously. ADDENDUM TO APRIL VERIFIEDS - It was moved by Albrecht, seconded by An- derson, to approve the Addendum to the April verifieds. Motion carried unanimously. . JOINT POWERS AGREEMENT - Anderson said that previously Excelsior had asked a lot of questions that related to the Joint Powers Agreement and com- plimented Chief Young in br~nging the information to them. He said that Excelsior is looking at reducing the number of patrol hours spent in their city. They still want to allow for ample time for policing that Excelsior needs but would like to cut about 500 hours per year for general patrol and was wondering if Shorewood would want to pick that up. The Chief said he had broken down Excelsior's time into complaints, investi- gation, traffic stops, etc. and the remaining time is patrol time. There was general discussion about adding the 500 hours to Shorewood's full time officer, cutting the hours of another officer to 3/4 time, traf- fic and the effect cutting hours would have on that, overtime, spreading the 500 hours amongst the other three cities, changing the budget, etc. . Chief Young stated that the committee can not cut an officer's time to 3/4; they would have to lay the officer off and then re-hire him back part-time. Anderson asked that each mayor take the matter back to their council for discussion and bring information_back to the next Coordinating Committee meeting. As to the next formula for the Joint Powers Agreement, Haug would like to see miles of roads put back into it. CABLECASTING OF MEETINGS - Young sent a memo to the committee as to his findings about the possibility of cablecasting our meetings. He had talked to Jim Daniels of the Cable Commission who came over and looked at our facility. It was his opinion that the meetings could not be taped in the present meeting room. Albrecht said he did not want to move our meetings somewhere else. He also did not want the meetings televised as he said people do not speak directly and how they feel when a camera is present. They discussed the cost, which would be $40 to the department, and there is no cost to the cities. Young suggested that Excelsior's cable commission representative, Bob Murphy, talk_to Daniels. Albrecht said to drop the matter from the next agenda. 1t/~ South Lake Minnetonka Public Safety Department minutes .April 10, 1996 < . ~ Page 2 DEPARTMENT INSURANCE - Chief Young stated that it is time to make the annual appointment for agent of record for the department. He said that every five years we have to bid and that was done last year and Twin City Group received the bid. He said it would be his recommendation that Twin City Group again be awarded the agent of record with a 5% commission instead of 10%. It was moved by Anderson, seconded by Albrecht, to appoint Twin City Group as the agent of record if their commission is 5%. Motion carried unanimously. AUDIT REPORT - It was moved by Albrecht, seconded by Anderson, to accept the audit report for 1995. Anderson said everything was in order and :looked very good. Motion carried unanimously. CLEANING SERVICES - Chief Young stated that we had two people doing our cleaning services and one took another job and one has physical problems, and is getting therapy. These gals were getting $10 an hour; one would try to come back on a limited basis at $15 an hour. The Chief called ~ the other city halls and found out what they were paying for their clean- ing services, and they range from $10.83 to $32.50 per hour. He said he was just advising the committee that they may be paying more and that he would probably have to go out for bid for these services. JULY MEETING - The July meeting of the Coordinating Committee will be delayed one week - to July 17. RESERVE BANQUET.- The Reserve banquet for the department will be on May 21, 1996 and further info will be sent. EMT TRAINING - Wussow asked if the officers are all EMT trained, and if it is necessary for the fire department to be called right away on medi- cals/accidents or could the police go there first. Several present said that a minute or two may make the difference in life or death for a per- son and that the fire department has equipment the police don't so it . is imperative that they be called at the same time as the officers. Al-. brecht said our response time is phenomenal and envied by other cities. CLOSED EXECUTIVE SESSION - Chief Young read the following statement: The Coordinating Committee of the South Lake Minnetonka Public Safety Department will hold a closed meeting in the conference room of the South Lake Minnetonka Public Safety Department im- mediately upon adjournment of this public meeting. The topic of the closed meeting will be labor negotiations. The authority for the closed meeting is MinnesotaStatute 471.705, Subd. la. ADJOURNMENT - It was moved by Albrecht, seconded by Anderson, to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 6:30 p.m. . . , SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT EXCELSIOR, MINNESOTA FINANCIAL REPORT YEAR ENDED DECEMBER 31, 1995 CONTENTS Page INDEPENDENT AUDITOR'S REPORT FINANCIAL STATEMENTS EXHIBIT A - Combined Balance Sheet - All Funds and Account Groups - December 31, 1995 2 EXHIBIT B - Statement of Revenues, Expenditures and Changes in Fund Balance - General Fund - For the Year Ended December 31, 1995 3 NOTES TO FINANCIAL STATEMENTS 4-12 f" "' J . . . . l STUART 1. BONNIWELL Certified Public Accountant 10201 Wayzata Blvd. - Suite 235 Minneapolis, MN 55305 .. Office: (612) 545-1522 Fax: (612) 545-8891 Tile CPA. Never Underestimate The Valllc:~ INDEPENDENT AUDITOR'S REPORT To The Coordinating Committee South Lake Minnetonka Public Safety Department Excelsior, Minnesota I have audited the accompanying combined balance sheet of South Lake Minnetonka Public Safety Department as of December 31, 1995, and the related statement of revenues, expenditures and changes in fund balance of the General Fund for the year then ended. These financial statements are the responsibility of South Lake Minnetonka Public Safety Department management. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with generally accepted auditing standards. Those standards require that I plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstate- ment. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by man- agement, as well as evaluating the overall financial statement presentation. I believe that my audit provides a reasonable basis for my opinion. In my opinion, the financial statements referred to above present fairly, in all material respects, the financial position of South Lake Minnetonka Public Safety Department as of December 31, 1995 and the results of its operations for the year then ended in conformity with generally accepted accounting principles. ~Q.~~ Stuart J. 4ronniwell Certified Public Accountant March 26, 1996 -1- SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS DECEMBER 31, 1995 ;. 4 EXHIBIT A Totals General (Memorandum Only) General Agency Fixed --------------------- ASSETS Fund Fund Assets 1995 1994 Cash and Investments $277 , 849 $277 , 849 $232,225 Accounts Receivable - Members 4,893 4,893 3,386 Other Receivables 6,133 6,133 14, 180 Investments Held by Trustee - Deferred Compensation Plan $160,467 160,467 123,590 General Fixed Assets $314,280 314,280 300,352 ---------- --------- ---------- ---------- ---------- Totals $288,875 $160,467 $314,280 $763,622 $673,733 . ---------- --------- ---------- ---------- ---------- ---------- --------- ---------- ---------- ---------- LIABILITIES AND FUND EQUITY Liabilities Accounts Payable Accrued Payroll and Taxes Accrued Compensated Absences Deferred Compensation Benefits Payable $11,666 29,997 107,145 $11,666 29,997 107,145 $160,467 160,467 Total Liabilities 148,808 160,467 309,275 Fund Equity Fund Balance - Unreserved Designated Special Accounts Operating Reserve Undesignated 87,242 87,242 52,825 52,825 Total Fund Balance Investment in General Fixed Assets 140,067 140,067 $314,280 314,280 Total Fund Equity 140,067 314,280 454,347 Totals $8,655 26,042 105,525 123.590 263,812 . 62,257 15,000 32,312 109,569 300,352 409.921 $288,875 $160,467 $314,280 $763,622 $673,733 ---------- --------- ---------- ---------- ---------- ---------- --------- ---------- ---------- ---------- See accompanying Notes to Financial Statements. -2- SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT EXHIBIT B STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND FOR THE YEAR ENDED DECEMBER 31, 1995 1995 Variance- Favorable 1994 Budget Actual (Unfavorable) Actual Revenues Member Assessments $964,968 $964,968 $ $945,580 Member Reimbursements 13,350 18,733 5,383 16,815 Grants and Other Aids 73,500 112,170 38,670 80,312 Charges for Services 11,203 11,203 Investment Income 5,500 10,485 4,985 6,978 Sale of Equipment 8,000 9,700 1,700 8,200 . Insurance Dividends/Reimbursements 16,486 16,486 17 , 689 Other Revenues 2,600 6,226 3,626 13,331 ---------- ---------- ---------- ---------- Total Revenues 1,067,918 1,149,971 82,053 1,088,905 ---------- ---------- ---------- ---------- Expenditures Salaries 702,700 740,170 (37,470) 700,714 Payroll Taxes/Pension Contributions 80,630 84,477 (3,847) 80,333 Group Insurance Benefits 47,870 49,700 (1,830) 49,551 Professional Services 3,000 4,228 (1,228) 2,448 Printing and Office Supplies 7,750 7,226 524 7,701 Communications 13,500 6,229 7,271 11,323 Maintenance and Repairs 14,500 19,208 (4,708) 16,062 Motor Fuels 17 ,000 13,867 3, 133 14,353 General Supplies 9,000 9,172 (172 ) 8,423 Conferences, Schools and Training 7,000 6,973 27 6,943 . Uniforms 5,500 11,564 (6,064) 4,470 General Insurance 52,000 47,668 4,332 55,255 Building and Other Rent 41,200 41,236 (36) 41,276 Utilities 14, 165 13,396 769 13,298 Cleaning and Waste Removal 4,400 5,339 (939) 4,261 Memberships, Subscriptions and Other 750 986 (236) 605 Special Projects 9,500 9,411 89 10,145 Capital Outlay 52,453 48,623 3,830 46,287 ---------- ---------- ---------- ---------- Total Expenditures 1,082,918 1,119,473 (36,555) 1,073,448 ---------- ---------- ---------- ---------- Excess (Deficiency) of Revenues Over Expenditures ($15,000) 30,498 $45,498 15,457 ---------- ---------- ---------- ---------- Fund Balance Beginning of Year 109,569 94,112 Fund Balance End of Year $140,067 $109,569 ---------- ---------- ---------- ---------- See accompanying Notes to Financial Statements. -3- SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1995 Note 1. Significant Accounting Policies South Lake Minnetonka Public Safety Department was established by a joint and coop- erative agreement between the Cities of Excelsior, Greenwood, Shorewood and Tonka Bay. The Department is organized to provide law enforcement services to the four communities. The financial statements of the Department have been prepared in con- formity with generally accepted accounting principles as applied to governmental units. The Governmental Accounting Standards Board is the accepted standard set- ting body for establishing governmental accounting and financial reporting prin- ciples. The more significant accounting policies are described below. A. Reporting Entity In accordance with generally accepted accounting principles, the financial state- ments of the Department are required to include all funds, account groups, commis- ~ sions and other organizations over which the Department exercises oversight respon- sibility. It was determined that there are no such organizations subject to the Department's oversight responsibility which would require inclusion in the accom- panying financial statements. B. Fund Accounting The Department uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain government functions or activities. A fund is a separate accounting entity with a self-balancing set ,of accounts com- prising its assets, liabilities, fund equity, revenues and expenditures. Financial resources are allocated to and accounted for in individual funds based upon the pur- poses for which they are to be spent and the means by which spending activities are ~ controlled. An account group, is a financial reporting device designed to provide ~ accountability for certain assets and liabilities that are not recorded in funds because they do not directly affect net expendable available financial resources. The Department's funds and account group consist of the following: General Fund - The General Fund is the primary operating fund and accounts for all activities of the Department not accounted for in another fund. Agency Fund - The Agency Fund accounts for assets maintained by the Depart- ment on behalf of others as an agent. The fund is custodial in nature and does not involve the measurement of the results of operations. General Fixed Assets - Property and equipment owned by the Department are recorded as assets in the General Fixed Assets Account Group. This account group is concerned with the measurement of financial position and is not involved with the measurement of the results of operations. -4- . SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1995 Note 1. Significant Accounting Policies, continued C. Measurement Focus The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. The General Fund is accounted for on a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet of the General Fund. Reported fund balance is considered a measure of "available spendable resources." The operating statement of the General Fund presents increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, this statement presents a summary of sources and uses of available spendable resources. Fixed assets acquired and used by the General Fund are accounted for in the General Fixed Assets Account Group, rather than in the General Fund. D. Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized and reported in the financial statements regardless of the measurement focus. The modified accrual basis of accounting is used by all funds of the Department. Under the modified accrual basis of accounting, revenues are recognized when they become measurable and available as net current assets. Measurable means the amount of the transaction can be determined and available means collectible within the current period or soon enough thereafter to pay liabilities of the current period. Expen- ditures are generally recorded under the modified accrual basis of accounting when the related fund liability is incurred. . E. Budgets and Budgetary Accounting A plan of financial operation for the Department is established in the budget adopted by the Coordinating Committee. The budget outlines proposed expenditures and the means of financing them. The budget of the General Fund is adopted on a basis consistent with generally accepted accounting principles. Budgeted amounts shown in the statement of revenues, expenditures and changes in fund balance are as originally adopted or as amended. Budgeted expenditure appropriations lapse at year end. In addition, outstanding encumbrances expire at year end. F. Cash and Investments Cash includes demand deposits and short-term investments with a maturity date less than three months from acquisition date. Investment earnings are recognized as earned; realized gains or losses from investments are recorded in the period in which they occur. Investments are stated at cost, except for investments of the deferred compensa- tion plan which are stated at market value. -5- SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1995 Note 1. Significant Accounting Policies, continued G. Property and Equipment Property and equipment owned by the Department are recorded as assets in the General Fixed Assets Account Group. General fixed asset additions are recorded as expendi- tures in the General Fund and capitalized in the General Fixed Assets Account Group. These assets are recorded at cost where historical records are available and at estimated historical cost when such records do not exist. Donated fixed assets are valued at their estimated fair market value at the date received. Depreciation is not provided for on general fixed assets. H. Accrued Compensated Absences Department employees are entitled to vacation pay based upon length of employment. ~ In addition, the Department has established a severance pay policy for its non- union employees. This policy provides for severance payments upon termination of employment based on accumulated sick leave accrued, subject to certain regulations. Severance pay policy for union members is governed by individual union contracts. Employees are also allowed to accrue compensatory time, which is payable upon termination of employment. Vested or accumulated compensated absences are reported as a liability of the General Fund since the liability is expected to be liquidated with current expend- able available financial resources of the General Fund. I. Fund Equity Designated fund balances represent tentative plans for future use of current finan- cial resources. Portions of the fund balance has been designated for a se1f- insurance program, acquisition of equipment and other purposes. ~ J. Total Column on Combined Balance Sheet The total column on the combined balance sheet statement is captioned "memorandum only" to indicate that it is presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or changes in financial position in conformity with generally accepted accounting principles. Neither is such data comparable to a consolidation. Interfund transactions have not been eliminated in the aggregation of this data. K. Comparative Data Comparative totals for the prior year have been presented in the accompanying finan- cial statements in order to provide an understanding of changes in the Department's financial position and operations. L. Reclassifications Certain amounts reported for 1994 have been reclassified to conform to the 1995 presentation. -6- .t SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1995 Note 2. Cash and Investments The Department maintains deposits at those depository banks authorized by the Coordinating Committee. Cash and investments of $277,849 as of December 31, 1995, include bank demand deposits of $149,154 and money market fund shares valued at $128,670. Bank balances (before reconciling items) of bank deposits amounted to $155,916 and was covered by federal depository insurance. Money market fund shares are valued at cost, which approximates markey value, and were invested in accordance with Minnesota State Statutes. Investments of $160,467, managed by the trustee of the deferred compensation plan, are carried at market value as of December 31, 1995. . Note 3. Property and Equipment Changes in general fixed assets for the year ended December 31, 1995 are as follows: Balance Balance January 1 , Additions Deletions Decembe r 31 , ----------- ----------- ----------- ----------- Building Improvements $4,451 $4,451 Automotive Equipment 134,083 $37,046 $28,660 142,469 Furniture and Other Equipment 161,818 9,850 4,308 167,360 ----------- ----------- ----------- ----------- $300,352 $46,896 $32,968 $314,280 ----------- ----------- ----------- ----------- ----------- ----------- ----------- ----------- . Note 4. Fund Equity Designated Fund Balances - Designated amounts represent tentative plans for future uses of current resources. Changes in designated accounts for the year ended Decem- ber 31, 1995 are as follows: Balance Balance January 1 , Additions Deletions December 31, ----------- ----------- ----------- ----------- Insurance Reserve $57,582 $68,486 $48,184 $77 ,884 Equipment Acquisition 3,741 40,000 36,930 6,811 Other 934 1,866 253 2;547 ----------- ----------- ----------- ----------- $62,257 $110,352 $85,367 $87,242 ----------- ----------- ----------- ----------- ----------- ----------- ----------- ----------- Undesignated Fund Balance - This amount is available to finance current and future years' operations. Investment in General Fixed Assets - The equity of the Department in its general fixed assets is reflected in this amount. -7- t SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1995 Note 5. Lease Commitments The Department leases its office facilities from the City of Excelsior. Terms of the lease agreement require a base rent of $38,400 per annum, payable in monthly installments of $3,200. Rental payments shall continue until the amount expended by the City of Excelsior, together with interest at 7.00% per annum, is fully amor- tized, approximately another sixteen years. The leases continues in perpetuity unless terminated as provided in the lease. In addition, the Department leases equipment on varying terms and conditions. Total rental expense of the Department for the year ended December 31, 1995 for building and equipment leases amounted to $47,465. Note 6. Joint Powers Agreement . South Lake Minnetonka Public Safety Department entered into a joint powers agree- ment with other law enforcement agencies to form the Southwest Metro Drug Task Force. The agreement is for one year, subject to annual renewal by its members. The Department contributed $8,400 to the Task Force during the year ended Decem- ber 31, 1995. The Department has renewed its participation in the Task Force and a similar contribution will be made in 1996. No other financial commitment is anticipated in 1996. Note 7. Deferred Compensation Plan The Department offers its employees a deferred compensation plan created in accor- dance with Internal Revenue Code Section 457. The plan, available to all Depart- ment employees, permits them to defer a portion of their salary until future years. Participation in the plan is optional. The deferred compensation is not available to employees until termination, retirement, death or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights of the Department subject only to the claims of the general creditors of the Department. Participants' rights under the plan are equal to those of general creditors of the Department in an amount equal to the fair market value of the deferred account for each participant. . It is the opinion of the Department's legal counsel that the Department has no liability for losses under the plan but, does have the duty of due care that would be required of an ordinary prudent investor. The Department believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. Investments are managed by the plan's trustee and reported at market value. The choice of the investment option(s) ;s made by the participants. -8- - , SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1995 Note 8. Defined Benefit Pension Plans - Statewide A. Plan Description All full-time and certain part-time employees of the Department are covered by defined benefit pension plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) and the Public Employees Police and Fire Fund (PEPFF), which are cost- sharing multiple-employer retirement plans. These plans are established and ad- ministered in accordance with Minnesota Statutes, Chapters 353 and 356. . PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. All police officers, fire- fighters and peace officers who qualify for membership by statute are covered by the PEPFF. The Department's payroll for employees covered by PERF and PEPFF for the year ended December 31, 1995 was $65,062 and $654,280, respectively; the Department's total payroll was $735,457. . PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by State Statute, and vest after three years of credited service. The defined retire- ment benefits are based on a member's highest average salary for any five successive years of allowable service, age, and years of credit at termination of service. Two methods are used to compute benefits for Coordinated and Basic Plan members. The retiring member receives the higher of a step-rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2% of average salary for each of the first ten years of ser- vice and 2.5% for each remaining year. For a Coordinated Plan member, the annuity accrual rate is 1% of average salary for each of the first ten years and 1.5% for each remaining year. Using Method 2, the annuity accrual rate is 2.5% of average salary for Basic Plan members and 1.5% for Coordinated Plan members. For PEPFF mem- bers, the annuity accrual rate is 2.65% for each year of service. For PEPF members whose annuity is calculated using Method 1, and for all PEPFF members, a full annuity is available when age plus years of service equal 90. A reduced retirement annuity is also available to eligible members seeking early retirement. There are different types of annuities available to members upon retirement. A normal annuity is a lifetime annuity that ceases upon the death of the retiree. No survivor annuity is payable. There are also various types of joint and survivor annuity options available which will reduce the monthly normal annuity amount, be- cause the annuity is payable over joint lives. Members may also leave their contri- butions in the fund upon termination of public service, in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time to members who leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet, are bound by the provisions in effect at the time they last terminated their public service. -9- 'l ...., SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1995 Note 8. Defined Benefit Pension Plans - Statewide, continued B. Contributions Required and Contributions Made Minnesota Statutes Chapter 353 sets the rates for employer and employee contribu- tions. The Department makes annual contributions to the pension plans equal to the amount required by state statutes. According to Minnesota Statutes Chapter 356.215, the date of full funding required for the PERF and the PEPFF is July 1, 2020. As part of the annual actuarial valuation, PERA's actuary determines the sufficiency of the statutory contribution rates towards meeting the required full funding deadline. The actuary compares the actual contribution rate to a "required" contribution rate. The required contribution rate consists of (a) normal costs based on entry age nor- mal cost methods, (b) a supplemental contribution for amortizing any unfunded actu- arial accrued liability by the date of full funding, and (c) an allowance for admin- istrative expenses. Current combined statutory contribution rates and actuarially required contribution rates for the plans are as follows: Public Employees Retirement Fund (Basic and Coordinated Plans) Public Employees Police and Fire Fund Statutory Rates ------------------- Required Employees Employer Rates 4.31% 7.60% 4.60% 11. 40% 9.76% 19.00% Contributions made by the Department during the year ended December 31, 1995 were: Percentage of Amounts Covered Payroll Employees Employer Employees Employer Public Employees Retirement Fund $2,752 $2,915 4.23% 4.48% Public Employees Police and Fire Fund 49,725 74,588 7.60% 11. 40% --------- --------- $52,477 $77 , 503 --------- --------- --------- --------- The Department's contribution for the year ended June 30, 1995 to the PERF and PEPFF were less than 1% of the total contributions required of all participating entities. C. Funding Status and Progress 1. Pension Benefit Obligation The "pension benefit obligation" is a standardized disclosure measure of the present value of pension benefits, adjusted for the effects of projected salary increases and step-rate benefits, estimated to be payable in the future as a result of employee ser- vice to date. The measure is the actuarial present value of credited projected benefits and is intended to help users assess PERA's funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among Public Employees Retirement Systems and participating employers. -10- T i 1 1 , ! , .i . . , ~.~ SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1995 Note 8. Defined Benefit Pension Plans - Statewide, continued C. Funding Status and Progress, continued This measure is independent of the actuarial funding method used to determine required contributions, which is discussed in part B. PERA does not make separate measurements of assets and pension benefit obligations for individual participating employers. The pension benefit obligation (in millions) as of June 30, 1995 are: PERF PEPFF . Total Pension Benefit Obligation Net Assets Available for Benefits, at Cost, (Market Values of $5,266.7 and $1,445.3, respectively) $5,994.5 $1,113.2 5,074.4 1,356.2 Unfunded (Assets in Excess of) Pension Benefit Obligations $920.1 ($243.0) ---------- ---------- ---------- ---------- The pension benefit obligation was determined as part of an actuarial valuation at July 1, 1995. . For the PERF, significant actuarial assumptions used in the calculation of the pen- sion benefit obligation include; a) a. rate of return on the investment of present and future assets of 8.5% per. year, compounded annually, prior to retirement, and 5% per year, com- pounded annually, following retirement; b) projected salary increases taken from an age related table which incorpo- rates a 5% base inflation assumption; c) payroll growth of 6% per year, consisting of 5% for inflation and 1% due to due to growth in group size; d) post-retirement benefit increases that are accounted for by the 5% rate of return assumption following retirement; and e) mortality rates based on the 1983 Group Annuity Mortality Table set forward one year for retired members and set back five years for each active member. Actuarial assumptions used in the calculation of the PEPFF include; a) a rate of return on the investment of present and future assets of 8.5% per year, compounded annually, prior to retirement, and 5% per year, Gom- pounded annually, following retirement; b) payroll salary increase of 6.5% per year, compounded annually, attributable to the effects of inflation; c) post-retirement benefit increases that are accounted for by the 5% rate of return assumption following retirement; and d) mortality rates based on the 1971 Group Annuity Mortality Table projected to 1984 for males and females. -11- SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 1995 Note 8. Defined Benefit Pension Plans - Statewide, continued C. Funding Status and Progress, continued 2. Changes in Plan Provisions and Actuarial Assumptions Since the July 1, 1994 actuarial valuation, there were no changes in actuarial assumptions of the PERF and the PEPFF which impacted funding costs. Potential changes in the actuarial assumptions used for the PEPFF may be made in the future. Results of an experience study for the fund during the four-year period ending June 30, 1994, disclosed (a) retirees are living longer; (b) the expected active member death rate is declining; (c) the trend toward earlier re~ tirement continues; and (d) the pattern of salary increases varies substan~ally by ages, with a strong merit and seniority component evident at the younger ages. Based on these results, PERA will soon consider revising the actuarial assumptions for retirement age, mortality, payroll growth, and individual salary increases. These changes, if adopted within fiscal year 1996, will significantly impact the July 1, 1996 actuarial valuation of the PEPFF. 3. Changes in Benefit Provisions The 1995 legislative session did not include any benefit improvements which would impact funding costs for the PERF and the PEPFF. D. Ten-Year Historical Trend Information ~. .~ r I .1 Ten year historical trend information is presented in PERA's Component Unit Finan- cial Report for the year ended June 30, 1995. This information is useful in asses- sing the pension plan's accumulation of sufficient assets to pay pension benefits as they become due. . E. Related Party Transactions As of June 30, 1995, and for the fiscal year then ended, PERA held no securities issued by the Department, its member cities or other related parties. -12- . CKNO 18246 18247 18248 18249 18250 18251 18252 18253 18254 18255 18256 18257 18258 18259 18260 18261 18262 18263 18264 18265 18266 18267 18268 18269 18270 18271 18272 18273 18274 18275 18276 18277 18278 18279 18280 18281 18282 18283 18284 18285 18286 . CHECK APPROVAL LISTING FOR APRIL 22, 1996 COUNCIL MEETING CHECKS ISSUED SINCE APRIL 10, 1996 TO WHOM ISSUED PURFOSE CONNIE BASTYR MILEAGE BROWNING FERRIS IND. APRIL WASTE REMOVAL LEAGUE OF MN CITIES SAFETY/LOSS CONTROL-TARVIN MADISONlMARQUETTE 1995 COMMON AREAfT AX THERESA NAAB MILEAGE/WINTER QTR TUITION NORTHERN STATES POWER UTILITIES BELLBOY CORPORATION L1QUORlBEER MIDWEST COCA-COLA MISC DAY DISTRIBUTING BEERlMISC EAST SIDE BEVERAGE COMPANY BEERlMISC GRIGGS, COOPER & COMPANY L1QUORIWINElMISC JOHNSON BROS. LIQUOR CO. L1QUORIWINE LAKE REGION VENDING MISC LEEF BROS. MATS LEHMANN FARMS MISC MARK VII BEERlMISC MARLIN'S TRUCKING FREIGHT NORTH STAR ICE MISC PAUSTIS & SONS WINE PHILLIPS WINE & SPIRITS L1QUORIWINE QUALITY WINE & SPIRITS L1QUORIWINE THORPE DISTRIBUTING CO. BEERlMISC FIRST STATE BANK EXCELSIOR FED/FICA TAXES PEPA ~ ICMA RETIREMENT TRUST 457 DEFERREDCOMP CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS MN DEPARTMENT OF REVENUE MARCH SALES TAX MN DEPARTMENT OF REVENUE STATE PAYROLL TAX AT & T LONG DISTANCE KATHLEEN HEBERT SEC 125 REIMB. PATRICIA HELGESEN SEC 125 REIMB. JEFFREY JENSEN BOOT REIMB. METRO COUNCIL ENVIRONMENT MARCH SAC MN STATE TREASURER BLDG PERMIT S/C-1 ST QTR MINNETONKA PUBLIC SCHOOLS REIMB-OVERPAID INTEREST BRADLEY NIELSEN SEC 125 REIMB. JOSEPH PAZANDAK SEC 125 REIMB/MILEAGE PEPSI COLA COMPANY POP MACHINE RENTIMISC US WEST COMMUNICATIONS KENNETH QUAST SEWER REPAIR REIMB. BELLBOY COPR. UQUOR AMOUNT $12.76 27.00 15.00 1,060.48 235.40 1,057.42 2,820.48 336.25 7,321.80 5,522.45 6,330.81 4,875.57 187.22 25.17 50.77 5,342.20 224.00 219.60 241.00 1,635.53 1,188.38 13,438.55 6,900.21 2,181.79 946.30 817.00 10,900.00 1,158.14 5.49 187.50 186.00 150.00 841 .50 1,384.13 2,963.19 100.00 311 .40 135.83 48.93 333.50 1,749.80 Page 1 . . CKNO 18287 ' 18288 18289 18290 18291 18292 18293 18294 18295 CHECK APPROVAL LISTING FOR APRIL 22, 1996 COUNCIL MEETING CHECKS ISSUED SINCE APRIL 10, 1996 TO WHOM ISSUED BELLBOY BAR SUPPLY GTE DIRECTORIES GRIGGS, COOPER & COMPANY HONEYWELL PROTECTION JOHNSON BROS LIQUOR CO. LAKE REGION VENDING PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS THE VICTORIA GAZETTE PURFa3E MISc/sUPPLlES ADVERTISING L1QUORIWINE/MISC QTRL Y MONITORING (5-7/96) L1QUOR/WINE MISC L1QUOR/WINE L1QUOR/WINE/BEER ADVERTISING TOTAL CHECKS ISSUED Page 2 AMOUNT $69.70 84.10 5,400.33 103.25 2,315.19 1,272.84 952.23 645.76 41.25 '. i < ..i j" :::;; ;"1 () j":,:: C ii'} C) () [i c, :..: E:: C: ;.<. ;~>l F; F:' F~; (J \/ (>: L.. L~ T :::; "OJ f::~ () f? :;~ FJ h: .. '~', r', L ,) ,) (. C: () l.) (""! C: I L~ r.'l' \ :..:i CHECK~ VENDOR NAME DESCRIPTION DEPT. 18296 FIRST STATE BANK GRAND OPENING DINNER COUHCIL L8297 ART MATERIALS, INC :;~1F';:.T SlJFJFJ!_ I t:S PLr:ll...jr'! I (jG 18298 JEFF REINHART DBA iVil;~\F<~CH .](\N I TOF,' I (,L i"iUN ElLDG 18299 BITUMINOUS ROADWAYS, INC. COLD MIX ~3 'r r;~E E:~"r~:: 18300 CROSSTOWN-OCS. INC. c:: Cl F~ F~ i:: E: liUI'" [~LDG j.d;~Ol EF,~ I Cf<~30i...j ,. F~OL,:C rJf~~Oi:;' ~3EF: ,~- ..... c. '" :-{,~ f;:~ ~3 :3 E~ ~-)~) () F< in. i:.::l:: ASSESSOR SUPPL1ES r) F<;~ Cl F~ ~3 f: f'::~ .J,; '.1, .,J, 'I' .'l'" ,.)' ,'" "-', C,,;"{,. ~j;} 7:2() '" ~3() TOTAL FOR ERICKSON. F,'(JL. F ."...,..... 1~:5 ~_~, () :.~~' QTP :::C I RE F:~ .I E: r: F) F~~ () EXCEL.SIOR-CITY OF 2f'-.iD 1.8303 FEED-RITE CONTROLS, INC. CONTAINER RENTAL. il') (;~ T l:.: i:~: 1..) i::: J~~~30c~ GO~)t~1ER STATE ()NE--'CALl"M :[~~ ONE CALl_ SERV:rCE ~I") (:{ 'r i2~ h: [) E: C) i"') C: C. (~~ L. 1. __ ~::; E:: F~: \/ I C. E:: :; E V.; E:~ F~; f) (:: **~~ 1~O'1'Al_ ~=OR GOP}'~ER S'TA'TE ONE--.(:AL 18305 JIM HATCH SALES GU ::~,Hf)P SUPPL. I E3 C: :{ T \( (1 (1 r:~ ~E~306 }~Or)KINS ~)AR'1'3 COMPANY FJ lJ E; ;,1,; h.::) i~l(;LL .TO I f.jT 1~<50l ('I C T TELEC1Jj"ii"il..ij.n:C:(iTTO["'U ['.itiF:CH LJ)j....!(;1 DI3T(\(!C:C ['1UN dL.DG 18308 METRO SALES, INC. MUN E3LDC COPIEF< ["jlyrHT. .:;:~O'::; i'iETF;'O CiJI..!i"!CI i_ V/,:.=:TC1/.!(;TCF,: 18310 OFFICE DEPOT (1 (>: 'yo T F~ E:: ({ T l..~i E: j".{ T ". ,.n, "._.,__. .-. _", ~) L~ IN i~:~ ;-\ l) t:, OFF I CE :3:UPPI_ I ES GE1'.4 GO'.,/T 1;~~3.1l MINNCOi1M r)A(~:[NG Fi ({ F:}<. S; 8<. t_ () S 'r F) (~; C~ E: r:<: 18312 MINHESOTA GFOA F I i....J.?) 1'..JCE 1(;"96 r"iE["iHEF(~:)HIP 18313 MINHESOTA DEPT OF HEAL.TH 1ST QTR WATER CONN FEE 'I'} I'; T E F<' i) \::: i:.J110UNT '76..6\.5 1:2.5 toO 3() :::);~51 ... ()() 411,,68 ,1 ~~~ (? ... ':;1.5 3:.' (:',6':;) k liS ':,1..1<.'j :::-S:2 :' <~l c:1- c~+ k '7 .~j .L5.0() ,:j. .. <~. ;::.; 4,. 2~7 ;~~; " 7.:::1 ....,---:- ,.......r ~~: ...~i ,~ .:) I 5,.9.S 1.5.24 3l6.00 ,~t () :.' () .:;1 ';;: ,~ () () 240,,4;;:) 1~3 (~~. ,~ :2 '/ 1:::,,,00 1.,::<::'3..00 l'/j l~i 'y' f'/j (~{ I i'.,~ T E: j....~ (;~{ j"',J, C: E: WATER DE 4.225.00 SEWER DE 2,275,,00 <<:, , 500 _ 00 18314 MUNITECH, INC. MAY MAINTENANCE *** TOTAL. FOR liUNITECH, IHC" 18315 NATIONAL. CAMERA EXCHANGE AUDIO VISUAL SUPPL.IES PL.ANHING 42,,55 AUDIO VISUAL SUPPLIES GEN GOVT 24.07 -* ::{( ::{( r () 'r t~ t_ F~ () f'~~ f."~ (,~{ 'r I () i'~.J. (-; L_ C: i~~ iV! E: F<;~ (~ E >< C: i --I (,< (:~ '" 1~~;,:2 (., i '..,j (: \i ({ h: h~ t:: T F? l.J E: \/ (1 L. lJ ~:.:~ C: I 'f'y" C;l(~h: Page 3 '=.L.29 CITY OF SHOREWOOD CI-IEeK ArJPROVAL LIST f:OR APR. 22, 1996 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT 1t131S NOF<THEF<i"~ SH(JP SUPPL I E~3 CITY GI~~i~ 42..18 18319 POTTS, KENNETH N MARCH PROSECUTIONS Pi~OF SER 1, .S08 N 33 18320 QUALITY FLOW SYSTEMS, lNC.LIFT STATION REPAIR SEIIJE}~ DE 4,080.33 18321 SAFETY-KLEEN CORP. SHOP SUPPLIES CITY G~~R 124.57 18322 SHORE WOOD TREE SERVICE TF<~EE F\~EMOV(;~L TF<EE r1(~YI 88'9 '4 2.5 18323 SHORE WOOD TRUE VALUE FOR SHORE WOOD TRUE CrTY GAR 38.01 C1TY GAR. 4.45 PARKS & 26.06 VALUE 68~S2 11(;~ I LBOX i~EP(;~ I F<~ SUPPLIES . *** TOT(;~L F) (:4 F~~ ~<. s 18324 SO LK MTKA PUB SAFETY DEP 1ST QTR COURT OT POLICE P 145.53 TRAFFIC OFFICER/MAY PMT POLICE P 37,S10.52 *** TOTAL FOR SO LK MTKA PUB SAFET 37,956.05 18325 TONKA AUTO AND BODY SUPP AIR HOSE COUPLERS C I ry G(\F,' 10.22 18326 TONKA BAY-CITY OF 1ST QTR WATER/SW 1ST QTR WATER/SW TB LIQUOR UTILITIES *** TOTAL FOR TaNKA BAY-CITY OF "U~TER DE SEI"JEF;~ DE 587.03 2~)'~;1.. (:>0 -------- 101.48 928.11 18327 TWIN CITY WATER CLINIC I/.Jf~TEF< TESTING I"UH E F<~ DE 20.00 18328 UNITOG RENTAL SERVICES ~329 US POSTMASTER Ul',,! I For'~MS CITY Gf~R 377.23 BULK MAILING PERMIT FEE GEN GOVT 170.00 *** TOTAL CHECKS FOR APPROVAL 1.32.37"7 . 96 *** TOTAL CHECK APPROVAL LIST 226,731.16 Page 4 . C H ,'-- C I~', R I::' G I T l::. ("':: I:: ,;) CHi::CK CHEC:'{ [i'1PI_OVEE r"!~~hE c~ ~,.; f~ c: :.< C: }-I I:: C i-<'. "r ".,"1:; I:: 0;::; Ti::: i'!Ui"iGEr:;~ i",j U ;vi i3 E i::: r;~ i"j 0 U (1 T COh 4 16 '~.-!I~ 7i~ DER{~f< (;~ .. i-lj-)D I i'..!G 2.l'.),:~9<'l 1.14 ;:~l COM 4 16 '7't:., 10.L SCOTT i1. GARTLETT 2.1()49;;, 11,S, .. 73 COh 4 16 96 .110 CONNIE D. BASTYR 210t;j':;:.6 -...--. --- ~I~~..j .. :L~I COM 4 16 96 115 U4i;.JRENCE /.. BROil,ii'i '2.1 () <~f .:~~) "7 1299.. .U3 " . COi1 4 .16 96 120 I~OI3ERT ,3. i3EPIH 2l()498 :23t).. 87 COh ,.j. 16 >'.';0 L,,~) i3F~:UC:: c. :3Ei'iSOi-.j 2.1049";' .L.s4..70 COM 4 16 96 375 .JODI H. DALLMAN 2.10S00 73 .50 COh 4 ,16 ':16 5()0 CH(\HLES :j~ D~i"'i I.) 2.10S0 1 "13':;-;. 40 COM 4 16 96 .775 Jf4i1ES C. Ei~1<. I NS 2ll:).50~2 6-76.. ~I~:" COM 4 16 96 870 f<ELL Y Cl FLANi4Gi-iH "2.1()5(j3 :2Sjo9 -. 15 I .. COM 4 16 96 1001 JOHN t"i . FRUTH 210S()4 33..28 COh 4 .l6 96 1105 K,::f;> I f4NNE (.; R (~i= :211.).5 ,:) .5 1.10. 82 COM 4 16 96 .1160 STEPHANIE ^ H?iBEr< 2.10S06 .121..23 :, . COM 4 16 96 1190 KATi-iLEEi" ...... HEi:3E1~T 2.10507 494.6S " . COM 4 16 96 1400 PATF.(ICI::; R. HELGE:3Ei'..! 210S0e ::,70. 19 cm.; 4 16 9f..;. .1415 SH?ii/.JN D. HEMPEL 21050') 57,,47 COM 4 16 96 1550 J~~ME3 C . HURf'i 2.10510 1692.0::;, . COM 4 16 96 1575 GLEi'H',' C.. ILLIG 210S 11 4.~.) .. 7.1 COM 4 16 96 160.1 8FHAN D. JAKEL 210512 84. 6;~3 COr'; 4 16 96 1"100 .JEF:=~'EY /' .jENS.Ei"J, 2.10513 83.1.65 H. COM 4 16 9t> 1800 DENt'! I S O. .JOHNSON 2105.1.4 .;;. "1 .~ ..' '.t' I...)...l. t:'"":' ... ...'.J COi',; 4 ie\ ';,S 19S0 i1ARTHl L.. .J G t'H:::3 2.1051.:;' 94 . 9,,3 COf'i 4 16 96 2.100 Vol I '_L I i:~M F. .jOSEPHSON 2.10':,1,:':' c\~52 . =lf~~ Cor1 (.~. 1,<;'. 96 220.1 MARK R. K (..) I;: S "r;:: j'...f 2.10517 47 .29 COM 4 .16 96 2500 SUSAN M. U; TiERNER 210SU;:; ':',03,.93 em.; 4 16 96 '2;'300 .JOSEPH P. LUGOI/.JSK .1 2.10S.19 845. 39 COM 4 16 96 2810 KARENA M. LUNDBY 2.10520 '72 . :S.1 Cm1 4 16 g' 2';;00 RUSSELL R.. Mr~RROi'i 2.10521 :~~'" 28 .0 COM 4 16 96 293() JEr-J,N I FER T. MCCi~RTY 2l().522 .182 ao 28 COM 4 16 96 3000 THE~:E3f1 L. NAA8 2.10523 ....." ."") '7'5 1..1..."- .. COi1 4 16 96 3100 U~I;JRENCE A. N r CCLWi 210S24 917 . 2.1 COM 4 .16 96 3400 BRr4DLEY J. NIELSa.j 2.1..)5:25 848. 42 Cm1 4 16 96 3S00 JOSEPH ,... Pr4ZANDAK 2l()52~; 1053 54 c. " . Cm1 4 16 <;Jt.\ 3.53(~. CHRISTOPHEF~ .... PCTERSOi'.! 2..LOS27 ~17 .. 54 r.:::.,. COM 4 16 96 3600 DANIEL J . RANDALL 210528 880 .74 COM 4 16 96 3701 BRIAN M. ROERICK 2.105.2rj 126 ..17 COM 4 16 96 3800 AU~N J. ROLEK 2.10S30 1153.26 COM 4 16 96 3900 CHRISTOPHEI~ E. SCHi'iID 2~OS31 556 ..80 COM 4 16 96 3910 R CONRAD SCHMID 210.532 16.1. 1"" ..:;, Cm1 4 16 96 4200 FRf1NK R. SHAlt'! ,JR. 2.10533 182. 28 COM 4 16 96 4S00 Ki~ISTI STOVER 210534 184.70 COM 4 16 96 4575 REBECCA A. TARVIN 210535 476..12 COM 4 .16 96 4600 8E\/ERLY .J" VON FELDT 210.536 Sa7 .64 CC)h 4 16 96 4750 ~~AU:)H f~) .. !/JEHLE 21().S37 64.5 7') ;:<**;:<TOTr4LS**** 200"19,,70 Page 5 STAtE 'OFMINNESOTA County of Hennepin City of Shorewood We, the undersigned, Board of Review - "Equalization _ of the Cit'/ He 211 (p.2) .1 -~ _ n__,.A nf QQ\Ji~w He 211 (p.l) of ShOn~\'V~lOd in said County, do hereby certify that we, and each of us, attended at the office of the Sho rewood Clerk on the Th i rd day of Apri 1 , 19~. The day set forth in the notice given by the Clerk, and in accordance with the provisions of Minnesota Statutes, Section 274.01. ';Ne made changes in the 19~ Assessment as entered in the following form(s). Witness our hands this day of ,19_. f/t d~ ~~ ~7~ (Chair) 'Jl'~-' . CHANGES MADE BY THE LOCAL BOARD J VIE e ;V1 ; c '" a.. c:: \ p~ 11.'$ O{ i II I ~ Ness c'C(.V"\";er F"\.",v..e.~ M-lru-L^ J 1..~....;.;.I.....I......i..;r..I!..I;.;.~...I,...~...:~..'.!..~.:.e..I..'.!..J... !i.....]....r.;...I...I:......p~...:.:.~.:.r.t:;.h:.~~.'.e.I.!.rll. ili~ fll...i...t.:i..i,..'t..:!..:i...,.~...'... .\l.!.':....it..~i..u.al :f':!'!i. ~ ';.;.:.;.;.;.;.;.;.;.;.:.:.;.;.;.;.:.;.;.:.;.;.:.;.;.:-:.;.:.:.;.:.;.:.:.:.;.;.;.:.;.;.:.;.:.:.;.:.:.:.:.:.;.:.... :'P. X X X X X ?( X t< )( X .................. ............ .................... .. .............................. . .... .................. l.'\ 5 ~ I ( 7 - 2. 3 - 2 '3 - Db 3 25- 1/7-23-2'-1- 00 if t 2S-lt7-2.3-J1.- OD)7 o~~ 1-2.3-ttt.f-ooc> 3 r - 111- 2 '3 - ]t{ - 000 G. 32-U7- Z '3-Lf 2.- 002.0 33 - I L .. )- J J - DO I 7 3 -117-2 J-22.- 004$" 3 i-II - 2. J - 2. 2- ()OS 2. 3 S - U 7 - .2. J-/ 3- (0) '1 35 -It - z. 3-33- DO 3 (,,- 117 - 2 '3 -2.. 'f - 00 ( j 3 (,.-117- 2.1-3/- 0020 3 b' ( ( 7- 2.. 3 -l( J - 0 0 '-f 3{,-t/7- 2. 3-'1'1- oo~~ 3b-tl7-2J-'1'1- 0070 1000 5500 No Cl,o.", e- )/e> C,hCl'-'\ <2- No thC<..Vl No tl.. ~"" e. No t~C<.1A e No C- ~ (A~ e... ~o C~C4'" e- NC c,Ltc...lA c... No I C, k '\..."'- e- ND II ' l/lAc...... 10 e, k Cc..~ e.. a~~L. )) 7 O~O ~b!:' c~ CD a. -f! e.- He 211 (p.2) MADE BY THE LOCAL BOARD OF REVIEW *Applies only to Cities whose Charters provide for a Board of Equalization instead of a Board of Review. 4Wfi 6th~r CtSrlJrllN1o.w..... P{~c.e- ~ 1- \ \7- ),]-/3 -003 S- N LR.. X Sfa600 5fo6o" ( 1; ~~ -t-e.d P ti.N- +-1-\ e.~ s~ ' [, II AJ t.J2. X 2oqoo ~O DO 0 , /If LR. )( I .~ -r-- II 3 1-1/7 - 23 -13 - 0037 &:'OC (r S6 bDO 56 C. 00 L\ 1\ rJ LIl X 2.D DO 0 '8000'0 1\ 3/-117- Z. 3 -13 -OD) f{ N Lr<. 'Xl ',;:400 .5 b 600 SC,. <- 0 0 - t i ,I JJ U<.. '>C 2..0 DC " go 000 , I 31-117-l3 -(] -OOJ <] Ai U2 y 10100 Lf7Cjoo If. 79 DO \.\ If AI L(2. X. }S C)O() 70 00 0 l-J 3 f -1/7 - 2. 3 --13' - 00 If 0 Ai LR. )t 10 Jno LJ 7900 47100 Vi i I ;J L~ X . 15000 7 D DOO \ \ <.} -1l7 - 2 1-) 3 - Co4 { N L(2. \{ !Gloo Lf 7 70b Lf7'?oo It \ ( JJ uz Y IS 0 00 700 <::> 0 l.1 s J -If 7- J 3 -J J - 00 L{ 2- jJ LJ?- )C 10100 Lf 7 Cj 0 e::, ~/ 't OD II I) ;J LA y /5000 70 Oc.!:J 0 l-f 3/-ll7 - 2. 3-1 '-1- 0 0 J b ;J L(L y I ! r1tt?~ 5'(,.00 Sk, CoOO . '" L-, \. \ Ai Lr'L k J..oD 0 " ~O DO 0 o I p p p p p p p I I I I I: ~I, I I I I I I I I I I I I I 1996 STREET AND UTILITY IMPROVEMENTS SMITHTOWN ROAD - VICfORIA CONNECflON CITY PROJECf NO. 95-15 SHOREWOOD,NUNNESOTA ORR-SCHELEN-MA YERON & ASSOCIATES, INC. CONSULTING ENGINEERS, SURVEYORS, LAND PLANNERS 300 PARK PLACE EAST 5775 WAYZATA BOULEVARD MINNEAPOliS, MN 55416-1228 (612) 595-5775 OSM Project No. 5718.00 I I I I I I I I I I I I I I I I I I f QS' .M....... Orr . Schelen ..... _& AsSociates/inc. 300 Park Place East 5775 Wayzata Boulevard Minneapolis, MN 55416-1228 612-595-5775 1-800-753-5775 FAX 595-5774 Engineers Architects Planners Surveyors April 17, 1996 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: 1996 Street and Utility Improvements Smithtown Road-Victoria Connection City Project No. 95-15 Shorewood, Minnesota Dear Mayor and Council Members: We are pleased to present this report for your consideration and look forward to any questions, comments, or concerns that you may have about the information contained in it. Please feel free to contact me at 595-5696 at your convenience. Sincerely, ORR-SCHELEN-MAYERON AND ASSOCIATES, INC. ~ ~. 1-\ ~ Paul T. Hornby, P.E. Project Engineer ce H:\S718.00\CIVIL\REPOR1\FFAS.TRN Equal Opportunity Employer I I I I I I I I I I I I I I I I I I I either end of the watermain in order to isolate the meter. A bypass will be provided around the meter. Refer to Appendix B. V RIGHTS-OF-WAY AND EASEMENTS It is anticipated that all of the improvements can be constructed on the existing Smithtown Road right-of-way. Smithtown Road generally consists of right-of-way 33 feet from the centerline of the existing paved surface. On the east side of Smithtown Road, where it is proposed to place the watermain, a three-foot wire fence, approximately 20-25 feet from the centerline of the existing road, runs along the southerly 2/3 of the project route. It is proposed to construct the watermain without disturbing this fence. The preliminary design assumes construction without procuring additional rights-of-way or easements. VI ESTIMATED COSTS AND COST PARTICIPATION Estimated Cost - The total construction cost for this project is estimated to be $149,000, including an allowance of 30% for indirect costs. The project cost estimate assumes that no additional rights-of-way will be procured for the project and includes costs to remove pavement and restore Smith Road in areas where the watermain cannot be feasibly be placed between the edge of the pavement and the right-of-way limit. A detailed cost estimate is included in the Appendix C of this report. Cost Participation - The entire project will be financed through a combination of assessments and outlays from the water fund. There are 16 existing platted parcels which will be served by the proposed improvements. One of the parcels is tax forfeited property which is unbuildable and cannot be assessed. Another parcel is owned by Boulder Bridge Farm, Inc., and may not be buildable. However, it has been included in the total of 15 existing parcels to be assessed at the rate of $5,000 each. If this parcel is not buildable, it is the obligation of the property owner to OSM Project No. 5718.00 Page 6 I I I I I I I I ,I I I I I I I I I t I prove so. It is estimated that 12 additional parcels could be created consisting of two additional parcels on the Deikel property and 10-12 additional parcels on the Ridinger trustee property. The future parcels would provide $120,000 in revenues based upon the current assessment and trunk charge rates of $5,000 each. The City reserves the right to increase these fees in the future based upon changes in the cost of providing water service. OSM Project No. 5718.00 Page 7 - - - - -- - - -- ---.. - -- - - Table 2 _ Analysis of ShorewoodNictoria Combined System Water Demand and Supply Capacity Victoria Demand Combined System Demand Combined System SupplY Capacity Average Maximum Average Maximum Firm Well Total Well Excoss Excess Firm Well Total Well Conneclions population Demand Demand Connections population Demand Demand Capaclly Capacity Capacity Capacity (gpm) (gpm) (gpm) (gpm) (gpm) (gpm) (gpm) (gpm) Year 1996 800 2400 167 583 1054 3099 215 753 1450 2450 697 1697 1997 900 2700 . 188 656 1189 3493 243 849 1450 2450 601 1601 1998 1000 3000 208 729 1323 3888 270 945 1450 2450 505 1505 1999 1100 3300 229 802, 1458 4283 297 1041 1450 2450 409 1409 2000 1200 3600 250 675' 1592 4676 325 1137 1450 2450 313 1313 2001 1300 3900 271 948:.' 1692 5528 384 1344 1450 2450 106 1106 2002 1400 4200 292 1 021 ~ 2192 6378 443 1550 1450 2450 -100 900 2003 1500 4500 313 1094 2492 7228 502 1757 1450 2450 -307 693 2004 1600 4800 333 1167 2792 8078 561 1963 1450 2450 -513 487 2005 1700 5100 354 1240 3092 8928 620 2170 1450 2450 -720 280 i' 'I \1 ." II ).' I, \'\ ,\ I I I I I I. I I I I I I I I I I I I I I I I I I I OIT Schelen Mayeron & AsSociates, Inc. MEMORANDUM 300 Park Place East 5775 Wayzata Boulevard Minneapolis, MN 55416-1228 612-595-5775 1-800-753-5775 FAX 595-5774 TO: Larry Brown, P.E. City Engineer City of Shorewood, MN FROM: Jon Peterson, P.E. OSM & Associates, Ine. DATE: April 4, 1996 SUBJECT: Shorewood/Victoria Interconnection Excess Capacity of Shorewood Water System OSM Commission No. 5572.13 As requested, we have developed a projections for the number of connections, population, and average day and maximum day water demands for the Boulder Bridge and Badger Field water systems. These projections are based on the following assumptions: · Number of connections will increase linearly over the next 10 years, from current connection numbers to the total projected connections of 872 in Boulder Bridge and 520 in Badger Field. . Population is based on an average of 2.75 people per connection. · Average daily flow is based on 100 gpcd. · The maximum daily flow is based on 350 gpcd. These projections are tabulated in the attached Table 1. Well pumping capacities are also tabulated in Table 1, as well as the projected excess capacity. Total well capacity is based on 500 gpm capacity each from the Boulder Bridge wells, and 450 gpm for the Badger Field well. Firm well capacity is calculated with one of the Boulder Bridge wells out of service. Based on the projections tabulated in Table 5, it appears that Shorewood will have approximately 500 gpm of excess total well capacity in the Boulder Bridge/Badger Field combined system over the next 10 years. Excess firm well capacity will drop below 500 gpm by the year 2002. Please let me know if you need any further analysis of this situation. Attachment ce H:\SS72.13\ CML \ CORRES\040496.LII e........;....,..,,,.-,-- _ ^ r,--hitOr't.- .. D],nn<>yc- . c:"..""""rorc - - - - -.- - - - - - - - - - - - - - 'i\ , Table 1 . Analysis of Available Capacity In Boulder Bridge and Badger Field Water Systema CombIned Demand Suoolv Caoacltv Boulder Brld e Demand Badoer Field Demand Exce.. Excess Co ,,''''0"'' \ 'op""'oo Average MaxImum Firm Well Total Well Firm Well Total Well Maximum Average Maximum Demand Demand Capacity Capacity Ca pacity Capacity Average Demand Connectiona population Demand Demand Connectiona Population Demand (gpm) (gpm) (gpm) (gpm) (gpm) (gpm) (gpm) (gpm) (gpm) (gpm) 1450 750 I 1250 I 49 170 950 Year I 154 I 11 I 37 254 699 I 1450 767 I 1267 55 -, 193 950 I 5~5 3.3 132 289 793 56 I 1234 1995 \S5 I 152' . 61 I 168 I 12 41' 216 950 I 1/.50 7:'4 I 625 1,3 323 S88 62 I I 1211 1997 228 I I 13 44 I 11.50 71' I 707 I 49 I 172 65 162 953 I 68 239 960 I "33 1995 257 I 71 I 195 I 14 47 353 I I 252 950 I 1~60 , 655 19.9 257 I 753 I 55 191 I 51 392 1078 75 I 11.50 I 554 I 1064 I 209 16 950 I S59 I 60 I 211 75 I 1628 I 113 395 I 921 2000 315 I 110 592 T 1450 I 421 I I 285 166 I 463 31 I 161 529 950 I 1175 82 I 2178 I 2001 427 I 697 I 48 170 792 950 I 1450 I 267 767 I 1461 I 103 I 350 264 I 2728 I 189 683 I 653 2002 538 I 942 I 66 229 992 960 I 1460 163 I I 434 342 228 797 2003 660 I 1786 124 I 62 255 1192 I 3278 I 1450 I 20 I 620 I 145 I 509 431 I 1165 I I 256 930 950 2004 751 I 2092 I 1430 I 99 345 1392 3828 I 2398 I 167 I 583 520 2005 872 ?.Cc-{ I I I I I I I I I I I I I I I I I I I APPENDIX B WATERMAIN AND METER LAYOUT OSM Project No. 5718.00 I I I I I I I 6'-0" MANHOLE I I I I I 8" GATE VALVE I I I I Drawn By: Drawing Title Comm. No. 5518.00 I Date: QS;\l Orr ScheIen Mayeron 8< Associates. Inc. Engineers. Architects. Planners. Surveyors 300 Park Place CeDter . 5775 lIa'''''18 Boulevard lIiDDeapolia,lIN 5HI6.1228 . 612-595-5775 SHOREWOOD-VICTORIA METER STATION Sheet no. I @ COPYRIGHT ORR-SCHELEN-MAYERON & ASSOCIATES. INC. I I I CD 0 ~ ? I 8 EX. 8 "WM I X '" I I I I I I I I I I I I I I 12MDIP Cl 52 1" SERVICE 1"2" SERV I CE =l ("") CD N j; .N..., ""~ "'In ;.. '.' 12 ,.:5.iiii~';fti'~""~;:;:"T..~,....~~,":"':~;"-"";~ 12MGV 2-WAY METER o 00( 0 o a:: _ OL.J I- a:: (,)0 - ::c > VI "- "- 00 >- >- I- I- - - (,)(,) ~.......>...:...... ............,..............,.,....,....,.......... ._..-.._.-....~.,..".,,-._~..-. I seAL E ~.. 50 100 , I IN FEET ~ ~ ~ ~ o z ;c It! ~ ~Wi !h !!I, ~i..i fs~~ hh i;!: It!~ -ih . ~ 15 ~ ~z I >- - -=I 2 ai! . illI:lII Ii I ... III :z: 15 ... :z: a cA .. (j t ~ d ~:; - t!rz <<S~~::p s::... ..~ ~o.! =i~ -""(,) ~....:> 41~O ~:. ....d <<l:J .!"!l ... (l;:ll< "-!:: l'l ~ooo j:~ ::::':.. ~~~~ .. ~ .. ill;; .::~ .. <= .. I I I I I I I I I I I I I I I I I I I APPENDIX C COST ESTIMATE OSM Project No. 5718.00 ""lII I I I Smithtown Road - City Project No. 95-15 ESTIMATE OF CONSTRUCTION COST - Water System Improvement ITEM UNIT QUANTITY COSTIUNIT ITEM COST Remove Bituminous Pavement S.Y. 770 $3.00 $2310.00 Saw Cut Bit. Pavement UnFt 900 $2.50 $2250.00 Common Excavatlon C.Y. 62J SS.oo $3.100.00 Granular borrow C.Y. 260 $8.00 $20a0.00 Aggregate Base Class 5 Ton 290 $12.00 $3.4al.00 Type 41 Wearing course Ton 65 $75.00 $4.675.00 Type 31 Base Course Ton 110 $70.00 $7.700.00 Sad. including 4' Topsoil S.Y. 200 $3.00 $600.00 Seedlng. including 4' Topsoil Acre 0.4 $3.000.00 $1.200.00 Connect to Exlstlng Watermaln Eo 1 $1.500.00 $1.500.00 Hydrant Eo 2 $1.3Xl.00 $2600.00 l' Corporatlon Stop Eo 2 $75.00 $150.00 l' Curb Stop & Box Eo 2 $150.00 $300.00 l'Type K Copper Un Ft 140 $14.00 $1.9<:0.00 1.5' Corporatlon Stop Eo 2 $125.00 $250.00 1.5' Curb Stop and 60x Eo 2 $175.00 $350.00 1.5' type K Copper Un Ft 12J $16.00 $1.920.00 4' Gate Valve & 60x Eo 2 $450.00 $900.00 6' Gate Valve & Box Eo 2 $500.00 $1.000.00 6' Gate Valve & Box Ea. 3 $650.00 $1.950.00 12' Gate Valve & 60x Eo 3 $1.100.00 $3.300.00 Meter Vault Eo 1 SS.OOO.OO $5.000.00 12' Magnetlc Row Meter Eo 1 $13.000.00 $13.000.00 Aggregate Bedding C.Y. 150 $12.00 $1.600.00 6' Water Main DIP a 52 Un Ft 2J $22.00 $4<ll.00 6' Water Main DIP a 52 Un Ft 140 $26.00 $3.640.00 12' Water Main DIP a 50 Un Ft 1160 $26.00 $32.4al.00 DIP RttIngs Lb 1600 $2.50 $4.000.00 SUB TOTAL $104.135.00 10% APPUR'IENANT ITEMS $10,413.50 TOTAL ESTIMATED cosr OF CONSTRUCTION $114,548.S0 30% INDIRECT COSTS $34,451.50 TOTAL ESTIMATED COSTS $149,000.00 I I I I I I I I I I I I I I I I