082895 CC WS AgP
CJ:TY COmCJ:L l<<>RK SFSS:ICI+l
CrrY OF SBOREN:>OD
M~Y, AUGUST 28, 1995
5755 COON'l'RY CLUB ROAD
COO'.I!I:::IL CHAMBERS
WORK SESSION
1. ESTABL:ISH GOALS FOR 1996 AND REV:IEW PROPOSED
OPERAT:ING BUDGET
2 . ADJOURN
MAYOR
Robert Bean
CITY OF
SHOREWOOD
COUNCIL
Kristi Stover
Bruce Benson
Jennifer McCarty
Doug Malam
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331.8927 . (612) 474.3236
MEMO
TO:
FROM:
Mayor n coun. ~ilmemrs
AI RoWb-rrn H
August 25, 1995
1996 Proposed Budget
Date :
RE:
Enclosed for your review please find the 1st draft of the 1996 Proposed Budget. This draft
will be discussed at our workshop on Monday night. It is our primary purpose to arrive at a
preliminary levy for 1996, which must be certified to Hennepin County by September 15.
The budget assumes a growth in expenditures of 5.26% form 1995. This includes the
installment for the Senior Community Center Building, police and fire contract increases, and
continued increased efforts in the Capital Improvement Program funding. We are projecting an
increase in the City's property tax levy for 1996 of 5.5%.
The City's tax base, according to the City Assessor, has grown by approximately 12% over the
last year. Of this, 6 - 7% is due to increases on the existing tax base, or inflationary growth,
and 5 -6% is due to new construction, or real growth. About I - 1.5 % of the real growth is
within the TIF district at Old Market Road and Highway 7, and about 4 - 4.5% is real growth
in the rest of the City. This means that the real increase in the City's property tax levy in 1996
is roughly 1 - 1.5% (5.5% increase in levy less 4 - 4.5% in real growth).
Aside from the actual budgetary items, there are two issues that we would like to get the
Cpuncil's guidance on. The first is to what extent, if any, you want to increase the tax levy.
As mentioned above, our real tax levy increase is about 1.5% after allowing for real growth in
the tax base.
The second issue deals with use of the General Fund balance to fmance a portion of the budget.
It was our understanding and, additionally, our recommendation that the fund balance not
increase beyond its present level. We have included a figure of $90,000 from fund balance.
This is comes from two sources. The first is our estimate of the budget surplus for 1995,
which is about $55,000. This amount would not be allowed to accrue to our fund balance, but .
is re-budgeted for 1996. The second is an estimated $35,000 installment for the Senior
Community Center Building. It was our feeling that this amount could, at least for the near
term, be financed from our fund balance rather than a levy increase.
We would like your feedback on these issues in addition to your comments on the budget
items. Please review the document and feel free to call us with any questions you may have.
If you have any other issues, we can research them and hopefully have some answers by
meeting time.
A Residential Community on Lake Minnetonka's South Shore
MAYOR
Robert Bean
CITY OF
SHOREWOOD
COUNCIL
Kristi Stover
Bruce Benson
Jennifer McCarty
Doug Malam
5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 . (612) 474-3236
CITY OF SHOREWOOD
1996 PROPOSED GENERAL FUND BUDGET
A Residential Community on Lake Minnetonka's South Shore
1996 ESTIMATED REVENUES
BUDGET COMMENTS: GENERAL FUND REVENUES
TAXES:
The City levies property taxes to finance the general
operating fund which provides municipal governmental services
FISCAL DISPARITIES - Received with taxes above. In 1971, the legislature enacted
this law to allow municipalities to share in metropolitan commerciallindustrial growth.
A percentage of commerciallindustrial taxes are pooled and distributed to communities
in the metropolitan area.
LICENSE/PERMIT FEES:
Rental Housing License Fees - License fees for rental housing units.
License is valid for a term of three (3) years.
Liquor License Fees
Other Business Licenses - Fees for refuse hauler and tree trimming licenses.
State Surcharge Collections - Surcharges collected on building permits equal to
0.5% of the improvement value. .
Building Permits - Permit fee based upon valuation of structure according
to Uniform Building Code Schedule.
Dog Licenses
Other Non-business - Horse permit and alarm permit fees.
INTERGOVERNMENTAL REVENUE:
HOMESTEAD AND AGRICULTURE CREDIT AID (HACA)- A State credit which reduces the tax levy
MSA ROAD AID (Became eligible for this aid as of 1/1/90)
Aid provided by the State of Minnesota to cities over 5,000 in population to maintain
designated MSA roads.
CHARGES FOR SERVICES:
GENERAL GOVERNMENT
The City provides services to the public for which a charge is collected
such as assessment services, map sales, planning fees, etc.
ENGINEERING - Fees charged to other City funds and developers for engineering services.
RECREATION - fees charged to Freeman Park Foundation for park maintenance ($10,000)
and Crescent Beach charges ($500).
FINES & FORFEITS - Fines imposed for traffic & ordinance violations.
MISC. REVENUES - Revenue from a variety of sources such as interest income,
special assessment searches, pop sales, and other miscellaneous revenues.
LIQUOR STORE TRANSFER - Profits from liquor operations.
FUND BALANCE - Fund Balance allocated for 1996 budget purposes.
26
SUMMARY OF ESTIMATED REVENUES
1996 GENERAL FUND BUDGET
Actual Actual Budget Jan-June Annual Proposed Adopted
REVENUES: 1993 1994 1995 1995 EST -95 1996 1996
TAXES:
General Property 1,438,675 1,410,613 1,491,888 560,000 1,430,888 1 ,573,930
Fiscal Disparities 76,958 76,785 61,000
Special Levy
TOTAL TAXES 1,515,633 1,487,398 1,491,888 560,000 1,491,888 1,573,930 0
LICENSE/PERMIT:
Rental Housing 2,100 2,350 210 300
Surcharge Rebate
Alcoholic Beverages 8,201 8,200 8,200 8,150 8,200 8,200
Others-Business 1,950 1,975 2,000 75 2,000 2,000
State Surcharge 11,085 10,583 7,500 3,187 7,500 7,500
Building Permits 221,963 227,012 150,000 69,675 150,000 150,000
Tree Trimming Licenses 120 120 90 100 100
Dog Licenses 1,714 1,803 1,700 972 2,000 2,000
Others-Misc. 425 4,200 500 500 500
TOTAL LICENSE/PERMIT 247,558 256,243 169,900 82,359 170,600 170,300 0
INTER-GOVERNMENTAL REVENUES
FEDERAL AIDS
CDBG Grant 2,025
STATE AIDS
Local Gov't Aid
HACA 412,352 425,265 426,970 426,970 413,718
Misc.
MSA Road Aid 13,750 13,750 13,750 13,750 13,750 1 3,750
Total State Aids 426,102 439,015 440,720 13,750 440,720 427,468 0
TOTAL INTERGOVERNMENTAL 426,102 441,040 440,720 13,750 440,720 427,468 0
CHARGES FOR SERVICE:
General Government 4,868 33,447 6,500 7,013 15,000 6,500
Engineering 15,000 5,000 30,000
Recreation 329 8,786 10,500 8,000 12,000
TOTAL CHARGES FOR SERVICE 5,197 42,233 32,000 7,013 28,000 48,500 0
FINES & FORFEITS 70,135 73,998 84,000 26,264 75,000 80,000
,
MISC REVENUES 125,287 190,414 92,500 83,918 130,000 96,500
TRANSFERS
From Other Funds
From Liquor Stores 40,000 40,000 50,000 50,000 30,000
TOTAL TRANSFERS 40,000 40,000 50,000 0 50,000 30,000 0
TOTAL REVENUES 2,429,912 2,531,326 2,361,008 773,304 2,386,208 2,426,698 0
OTHER FUNDING SOURCES:
FUND BALANCE 0 0 29,977 0 0 90,000 0
TOTAL REVENUES &
OTHER FUNDING 2,429,912 2,531,326 2,390,985 773,304 2,386,208 2,516,698 0
SOURCES
27
SUMMARY OF EXPENDITURES
GENERAL FUND
1996 PROPOSED BUDGET
DEPT ACTUAL ACTUAL BUDGET BUDGET %
NO. DEPARTMENT 1993 1994 1995 1996 CHANGE
51 Mayor and Council 46,765 41,507 52,879 56,491 6.83%
52 Administration 93,480 95,062 93,183 95,402 2.38%
53 General Government Services 84,560 82,243 87,918 102,317 16.38%
54 Finance 82,962 85,448 96,140 99,797 3.80%
55 Professional Services 116,196 137,790 112,500 117,000 4.00%
56 Planning & Zoning 93,477 92,725 93,929 94,374 0.47%
57 Municipal Building (City Hall) 84,393 159,913 88,400 93,300 5.54%
58 Police 400,704 423,947 448,889 466,423 3.91%
59 Fire 101,542 109,747 123,513 133,395 8.00%
60 Protective Inspection 84,603 84,353 95,705 94,450 -1.31%
61 City Engineer 66,580 60,399 77 ,937 74,266 -4.71%
62 Public Works Service 192,193 188,573 182,656 184,183 0.84%
CapitalOutlaylTransfers 99,638 100,476 99,225 104,186 5.00%
63 Streets & Roadways 150,856 152,501 162,129 165,879 2.31%
Street Improvements Transfer 220,000 230,000 250,000 270,000 8.00%
64 Snow & Ice Removal 27,580 33,209 38,830 40,450 4.17%
65 Traffic Control/Street Lighting 31,966 34,461 35,200 37,000 5.11%
67 Sanitation/Waste Removal/Weeds 12,992 3,029 4,614 4,611 -0.07%
68 Tree Maintenance 21,003 15,950 19,723 21,103 7.00%
69 Parks & Recreation 116,220 127,626 124,681 130,821 4.92%
Capital OutlaylTransfers 53,251 50,974 41 ,250 31 ,250 -24.24%
70 Capital Improvement 10,000 97,000 15,000 55,000 266.67%
71 Contingency 0 0 46,684 45,000 -3.61 %
TOTAL GENERAL FUND EXPENDITURES 2,190,961 2,406,933 2,390,985 2,516,698 5.26%
29
FUND:
General
DEPARTMENT MISSION:
The Mayor and City Council set policy for the City
and provide general direction to the Administrator in
policy implementation. The department budget
supports council development, information efforts and
special City associations and programs.
DEPARTMENT: Mayor and Council
DEPT NO: 51
DESCRIPTION OF ACTIVITY:
The City Council meets twice montly and in periodic special workshops to consider
and adopt legislative and administrtive policies that pertain to the services
provided to citizens.
OBJECTIVES:
- Televise all City Council meetings
- Inform citizens through quarterly city newsletters
- Identify and address zoning issues for specific sites for senior housing projects
- Meet with Cooperative Services Study Task Force semi-annually
- Undertake a meaningful goal setting session during 1996
- As a follow up to the comprehensive plan update, undertake a city visioning process
HIGHLIGHTS/COMMENTS:
Staffing:
City Council Salaries in 1995
Supplies/Materials:
Awards and misc. supplies
Support Services:
Christmas Lake Milfoillnspections (2)
Christmas Lake Water Quality Study
City Service Satisfaction Survey
Comprehensive Plan Visioning
Conferences and Seminars
Appreciation Dinner for City Volunteers/Staff
City Newsletters (4)
Charges & Fees:
Lake Minnetonka Conservation District (LMCD)
Assn of Metro Municipalities
League of MN Cities
Misc. Subscriptions
West Henn. Human Services
Hennepin County Fair
Excelsior Fireworks
MN Mayors Association
Board & Administrator Magazine
32
FUND: #10 DEPARTMENT: Mayor and Council DEPT # 51
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 13,621 13,528 13,714 6,782 13,564 13,564
Supplies/Materials 841 1,636 500 666 1,000 1,000
Support Services 11 ,606 8,661 14,200 5,408 11 ,400 16,200
Charges & Fees 20,697 17,682 24,465 20,377 20,377 24,527
Capital Outlay 1,200
Transfers
TOTAL 46,765 41 ,507 52,879 33,233 46,341 56,491 0
SERVICE INDICATORS:
Conferences & 0 0 3
Schools Attended
Newsletters Published 4 4 4
No. of Council Mtgs. 24 24
No. of Workshops 9 12
Agenda Items 397
Ordinances & 138
Resolutions Adopted
CITIZEN SERVICE EVALUATION
% Satisfied with
Televising Council Mtgs. 87 94 91
COST INDICATORS:
Expenditures 46,765 41 ,507 52,879 33,233 46,341 56,491 0
- Program Revenues
= Levy Dollars 46,765 41 ,507 52,879 33,233 46,341 56,491 0
Other Dollars
STAFFING:
Part time:
Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Council members 4.00 4.00 4.00 4.00 4.00 4.00 4.00
33
FUND:
General
DEPARTMENT MISSION:
To implement policy established by the City Council; offer
staff support to the City Council in its policy making role;
and manage day-to-day operations of the City in a manner
consistent with established City values to effectively and
efficiently meet set goals & objectives.
DEPARTMENT: Administration
DEPT NO: 52
DESCRIPTION OF ACTIVITY:
The City Administrator directs City departmental operations to ensure compliance with
policies established by the City Council and with state and federal laws. The
department supports the City Council by managing Council agendas, directing the
flow of information and requests for action to the Council.
OBJECTIVES:
- Complete annual citizen service evaluation (May survey)
- Take a leadership role in intergovernmental cooperative efforts
in the Lake Minnetonka area
- Review City objectives each quarter
- Follow up on sewer rate tast force work
- Coordinate subregional affordable housing issues
- Further develop Shorewood Improvement Program
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer & office equipment
Miscellaneous books & supplies
Support Services:
Labor Relations Associates Contract
Conference, mileage, meetings & seminars
Charges & Fees:
Memberships to lCMA, MCMA, MAMA & MPELRA
34
FUND: #10 DEPARTMENT: Administration DEPT # 52
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 83,788 87,804 84,083 48,284 84,083 87,302
Supplies/Materials 960 550 800 168 800 700
Support Services 8,118 6,091 7,750 5,205 7,750 6,750
Charges & Fees 614 617 550 234 620 650
Capital Outlay
Transfers
TOTAL 93,480 95,062 93,183 53,891 93,253 95,402 0
SERVICE INDICATORS:
Council Meetings 24 24
Council Agenda Items 397
Park Comm. Meetings 23 12
Staff Meetings 50 52
CITIZEN SERVICE EVALUATION:
Excellent or Good Rating:
- Overall service 87 88 87
- Courteousnessl
Professionalism 85 89 87
COST INDICATORS:
Expenditures 93,480 95,062 9.3,183 53,891 93,253 95,402 0
- Program Revenues 0 0 0 0 0 0 0
= Levy Dollars 93,480 95,062 93,183 53,891 93,253 95,402 0
Other Dollars
STAFFING:
Full Time:
Admistrator/Clk 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Exec SeclDep Clk .50 .50 .33 .33 .33 .33 .33
Secretary/Recept .25
35
FUND:
General
DEPARTMENT MISSION:
Provide staff support for the City Council including
preparation of agendas and meeting packets.
Responsible for City Clerk functions including
elections, records retention, notices and licenses.
DEPARTMENT: General Government
DEPT NO: 53
DESCRIPTION OF ACTIVITY:
This department provides for the preparation for and supervision of State/Federal Primary
City General and Special elections by the Deputy City Clerk. It also provides for general
reception and secretarial duties in the City offices, as well as the recording secretary for
City Council meetings. The Deputy Clerk is the officialrecordkeeper of minutes and permanent
records, and supervises all staff in this area. This department is responsible for all licensing
fuctions.
OBJECTIVES:
- Update City Code in-house on a semi-annual basis
- Implement system software to its fullest capacity and identify necessary training,
including input of minutes for easier retrieval/indexing
- Continue to improve public relations by providing responses in a timely manner
- Improve City newsletter quality
- Develop orientation package for new commission members and staff
- Update existing personnel relationship policy handbook
- Maintain or improve on helpfulness rating for office personnel (87%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Part time includes permanent part-time employee and summer office staff
Election judges
Supplies/Materials:
Office supplies
Maintenance contracts for computers and office machines
Support Services:
Records retention of permanent documents
Conference, mileage and Seminars
Publication of legal notices for all General Fund Depts
Updates to city code
Council Recording Secretary
Computer Consulting and Training
Charges & Fees:
Memberships to IIMC, MCFOA & Municipals
Capital Outlay:
Voting Booths (5)
36
FUND: #10 DEPARTMENT: General Government Services DEPT # 53
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 62,417 62,443 61,293 28,926 61,293 73,167
Supplies/Materials 11,610 10,822 13,750 6,978 14,000 14,000
Support Services 10,298 8,768 12,650 4,965 10,500 13,950
Charges & Fees 235 210 225 159 200 200
Capital Outlay 1,000
Transfers
TOTAL 84,560 82,243 87,918 41,028 85,993 102,317 0
SERVICE INDICATORS:
No. of Elections held 3 2 0
No. of Ordinances 21 15
No. of Resolutions 117 120
Dog licenses issued 343 350
Other licenses issued 15 20
Council Agendas 25 24 .
CITIZEN SERVICE EVALUATION:
Percent Satisfied or Very Satisfied:
- Helpfullness of office
personnel 84 87 87
COST INDICATORS:
Expenditures 84,560 82,243 87,918 41,028 85,993 102,317 0
- Program Revenues
Licenses 15,410 16,208 12,400 9,287 12,800 12,800
Sale of copies 798 598 800 303 800 800
= Levy Dollars 68,352 65,437 74,718 31,438 72,393 88,717 0
STAFFING:
Full time:
Exec SeclOep Clk .50 .50 .67 .67 .67 .67 .67
Secretary/Recept .75 .75 .70 .70 .70 .70 .70
Part time:
Clerical 1.00 1.00 1.00 2.00 2.00 2.00
Summer/Seasonal 1.00 1.00 1.00 1.00 1.00
Election Judges 40.00 40.00
37
FUND:
General
DEPARTMENT MISSION:
To administer financial policies of the City; perform
accounting functions for all fund types; invest
available funds in accordance with State Statutes;
oversee City insurance policies; and provide for
timely reporting of financial matters to City Council
staff and the public.
DEPARTMENT: Finance
DEPT NO: 54
DESCRIPTION OF ACTIVITY:
Finance is responsible for processing all financial transactions of the City in accordance with
Federal, State and Local laws, and in compliance with Generally Accepted Accounting Principles.
Transactions include accounts payable, account receivable, payroll, investments, utility billing,
special assessments, risk management, personnel benefits and financial reporting. The
Finance Director is responsible for the preparation and administration of the City budget.
OBJECTIVES:
- Prepare annual budget document and submit to GFOA Distinguished Budget
Award Program
- Prepare CAFR for submittal to GFOA Certificate of Excellence Program
- Provide monthly reports to staff, quarterly reports to City Council
- Improve Capital Improvement Annual Budget format
- Review debt issues and make recommendations on debt structure
- Establish finanicial policies and procedures manual
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Computer supplies, checks & budget supplies
Maintenance contracts for computer and office equipment
Miscellaneous supplies
Support Services:
Conferences, Mileage, Meetings & Seminars
Publication of Financial Statements & Budgets
Charges & Fees:
Memberships to GFOA & MGFOA
Subscription to GFOA periodicals
Submittal fee - GFOA Certificate of Excellence Program
Submittal fee - GFOA Distinguished Budget Award Program
Bank & Broker service charges
Capital Outlay:
38
FUND: #10 DEPARTMENT: Finance DEPT # 54
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 74,109 77,651 84,540 38,795 83,979 87,897
Supplies/Materials 2,794 2,796 3,450 986 3,750 3,750
Support Services 5,530 4,432 4,250 2,426 5,450 7,400
Charges & Fees 529 569 2,900 570 700 750
Capital Outlay 1,000 1,000
Transfers
TOTAL 82,962 85,448 96,140 42,777 94,879 99,797 0
SERVICE INDICATORS:
No. Monthly Statements 12 12 12 6 12
No. Accounts Payable
Checks Issued 2,285 2,185 2,300 1,231 2,500
Utility Bills Sent 9,200 9,400 9,600 5,300 10,600
No. of Payroll Checks
Issued 1,073 1,200 1,000 573 1,200
No. of Sp. Assess.
Rolls Maintained 16 18 18 18 19
CITIZEN SERVICE EVALUATION:
Excellent or Good Rating:
- Overall Service 59 70 87 * * = Statistically Significant Trend
- Courteousnessl 70 86 80
Professionalism
COST INDICATORS:
Expenditures 82,962 85,448 96,140 42,777 94,879 99,797 0
- Program Revenues
Interest Earnings 86,374 78,018 75,000 48,608 75,000 75,000
Sp. Assess. Searches 500 400 500 150 300 700
= Levy Dollars (3,412) 7,430 21,140 (5,831 ) 19,879 24,797 0
STAFFING:
Full time:
Finance Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sr Acctg Clerk .70 .60 .60 .60 .60 .60 .60
39
FUND:
General
DEPARTMENT MISSION:
Provide contracted professional services to the City
including general legal, prosecution, financial
audit and property assessment.
DEPARTMENT: Professional Services
DEPT NO: 55
DESCRIPTION OF ACTIVITY:
This department provides for contracted legal, assessing and auditing services for the
City. Legal services include general counsel to the City Council, litigation and
prosecution of criminal misdemeanors. Assessing services provide property valuation
information for tax purposes. Audit services provide for the annual financial audit required
by Minnesota State Statutes.
OBJECTIVES:
- Contain costs on contracted professional services
- Attempt to utilize mediation services to avoid litigation
- Improve on helpfulness rating for assessor (71 %)
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Supplies for City Assessor
Support Services:
Includes general legal fees and prosecutions, mediation services, assessing contract
and annual audit services
40
FUND: #10 DEPARTMENT: Professional Services DEPT # 55
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1996 Est-96 1996 1996
Staffing
Supplies/Materials 836 1,004 500 471 1,000 1,000
Support Services 115,360 136,786 112,000 60,793 107,550 116,000
Charges & Fees
Capital Outlay
Transfers
TOTAL 116,196 137,790 112,500 61,264 108,550 117,000 0
SERVICE INDICA TORS:
No. of parcels 2,716 2,782 2,818 2,893
No. of litigations 5 5 3
No. of City Funds 23 27 28 28
CITIZEN SERVICE EVALUATION:
Percent SatisfiedNery Satisfied:
- Helpfulness of Assessor 70 74 71
Excellent or Good Rating:
- Assessor Overall Service 74 78 72
- Courteousness/
Professionalism 83 84 79
COST INDICATORS:
Expenditures 116,196 137,790 112,500 61,264 108,550 117,000 0
- Program Revenues
Fines 28,431 17,500 19,000 8,750 17,500 19,000
= Levy Dollars 87,765 120,290 93,500 52,514 91,050 98,000 0
Other Dollars
STAFFING:
41
FUND:
General
DEPARTMENT MISSION:
Guide and control the physical development of
the community. Coordinate and implement long
range city-wide and area planning activities.
DEPARTMENT: Planning & Zoning
DEPT NO: 56
DESCRIPTION OF ACTIVITY:
This department is responsible for the review of development proposals, preparing and updating
the City's Comprehensive Plan, and other long range planning activities. It provides for
administration and enforcement of the City's zoning codes, and preparation and upkeep of
zoning, subdivision, floodplain and other planning and zoning related ordinances.
OBJECTIVES:
- Update City Subdivision Code
- Establish an action plan to implement Comprehensive Plan
- Begin work on a short-term implementation plan
- Complete a Housing Plan Update
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts for computer & office equipment, and cellular phone
Miscellaneous supplies
Support Services:
Recording Secretary for Planning Commission Meetings
Air time for cellular phone
Conferences, mileage, meetings & seminars
Charges & Fees:
Memberships to APA, MN APA, Sensible Land Use Coalition
Subscriptions to APA Journal & Zoning News
42
FUND: #10 DEPARTMENT: Planning & Zoning DEPT # 56
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 86,769 87,396 85,329 44,122 85,329 85,874
Supplies/Materials 2,124 813 1,600 346 1,600 1,500
Support Services 4,338 4,300 6,750 3,150 5,500 6,750
Charges & Fees 246 216 250 169 250 250
Capital Outlay
Transfers
TOTAL 93,477 92,725 93,929 47,787 92,679 94,374 0
SERVICE INDICATORS:
No. of zoning apps. 36 40
No. of zoning complnts 25 30
Planning Comm. Meetings 12 12
Planning Comm. Work
Sessions 9 12
CITIZEN SERVICE EVALUATION:
Excellent or Good Rating:
- Overall Service 67 67 70
- Courteousness/
Professionalism 73 71 71
COST INDICATORS:
Expenditures 93,477 92,725 93,929 47,787 92,679 94,374 0
- Program Revenues
Zoning Appl. Fees 5,307 33,262 5,000 6,560 7,000 5,000
Bldg. Permit Carryover 150,545 155,592 61,795 35,356 65,095 63,050
(from Proto Inspection)
= Levy Dollars (62,375) (96,129) 27,134 5,871 20,584 26,324 0
STAFFING:
Full time:
Planning Dir .85 .95 .95 .95 .95 .95 .95
Planning Asst. .50 .70 .70 .70 .70 .70 .70
43
FUND:
General
DEPARTMENT MISSION:
Provide for the physical operation pf City Hall:
utilities; maintenance of office equipment and the
building structure; and provide for the City's general
liability, property, auto and workers' compensation
insurance.
DEPARTMENT: Municipal Bldg - City Hall
DEPT NO: 57
DESCRIPTION OF ACTIVITY:
The Municipal Building department provides for maintenance of all equipment located in the City
Hall, and for janitorial services to furnish a clean environment in which to conduct City business.
General Liability, Property and Casualty insurance coverages are also provided under this department.
OBJECTIVES:
- Improve City Hall landscaping
- Dispose of outdated items in storage area
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance contracts for copiers, telephones and office equipment
Maintenance to city hall building
City Hall supplies
Support Services:
City Hall janitorial, rug services, & pest control
Utilities and phone service for City Hall - 1 new phone line
Insurance coverage for all city depts except enterprise funds
Charges & Fees:
Rental of postage meter and pop machine
Special Assessments on City owned property
Capital Outlay:
Replace Postage Meter
44
FUND: #10 DEPARTMENT: Municipal Building - City Hall DEPT # 57
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing
Supplies/Materials 7,317 5,346 7,750 5,483 7,500 8,600
Support Services 68,340 74,556 75,500 6,563 76,500 79,800
Charges & Fees 5,459 4,832 5,150 1,747 4,100 4,100
Capital Outlay 3,277 75,179 761 761 800
Transfers
TOTAL 84,393 159,913 88,400 14,554 88,861 93,300 0
SERVICE INDICATORS:
Number of copies 164,653 175,000
COST INDICATORS:
Expenditures 84,393 159,913 88,400 14,554 88,861 93,300 0
- Program Revenues
Insurance rebate 13,159 16,576 15,000 0 15,000 15,000
= Levy Dollars 71 ,234 146,754 73,400 14,554 73,861 78,300 0
Other Dollars
STAFFING:
45
FUND:
General
DEPARTMENT MISSION:
To provide a modern, flexible, full-service criminal
justice agency which is responsive to community
needs.
DEPARTMENT: Police
DEPT NO: 58
DESCRIPTION OF ACTIVITY:
The Police Department is a cooperative joint venture between the cities of Excelsior, Greenwood,
Shorewood and Tonka Bay. Through this venue, the department provides for the protection
of the safety and well-being of citizens in the community, the prevention and detection of
crime, and the enforcement of all local, state and federal laws in a cost-efficient manner.
OBJECTIVES:
- Complete review of police funding formula
- Maintain high helpfulness rating of police personnel (91 % helpful to very helpful)
- Maintain or improve on high excellent rating on overall service (92%),
response time (95%), courteouseness/professionalism (96%), and
crime prevention programs (93%)
- Maintain or improve on "feeling of safety in my neighborhood"
(satisfied to very satisfied - 92%)
- Address discrepency in level of service requirements of the various cities
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Service for civil defense sirens
Support Services:
Police services contract for 1996
Full-time Traffic Control Specialist
Prisoner expense, court officer expense, & booking fees
Annual Police Auxilliary Dinner
46
FUND: #10 DEPARTMENT: Police DEPT # 58
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing
Supplies/Materials 74 500
Support Services 400,704 423,873 448,389 254,111 446,377 466,423
Charges & Fees
Capital Outlay
Transfers
TOTAL 400,704 423,947 448,889 254,111 446,377 466,423 0
SERVICE INDICATORS:
Initial complaint reports 15,037 16,237 17,000 17,000
Clearance rate - ICR's 96.1% 96.5% 96.0% 96.0%
Part I crimes (serious) 353 303 300 300
Part II crimes (other) 623 621 700 650
Clearance rate (Parts I & II) 57% 58% 57% 57%
Statewide clearance rate 41% 38% 38% 38%
Citations issued 4,682 4,706 4,000 4,000
Police vehicles 8 8 8 8
Shorewood demand 44.5% 45.1% 44.8% 45.3%
CITIZEN SERVIQE EVALUATION:
Percent Satisfied/Very Satisfied:
- - Feeling of Safety in
my neighborhood 88 87 92 *
- Helpfulness of Police
Personnel 90 88 91
Excellent/Good Rating:
- Overall Service 87 90 92 * = Statistically Significant Trend
- Response time to my call 93 93 95
- Courteousness/
Professionalism 88 89 96 *
- Crime Prevention Programs 90 88 93 *
- Traffic Enforcement 69 70 74
COST INDICATORS:
Expenditures 400,704 423,947 448,889 254,111 446,377 466,423 0
- Program Revenues
Fines 52,135 56,498 57,000 17,614 52,500 61,000
= Levy Dollars 348,569 371,812 391 ,889 236,497 393,877 405,423 0
STAFFING:
Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Investigator * 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Patrol Officer 7.00 7.00 7.00 7.00 7.00 7.00 7.00
Traffic Control Officer" 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Clerk/Typist *** 1.20 1.20 1.20 1.20 1.20 1.20 1.20
Part-Time Traffic Officer 1.00 1.00 1.00 1.00 1.00
* 1 Juvenile Specialist ** Became FIT in 1995 *** 2 Part time @ .6
47
FUND:
General
DEPARTMENT MISSION:
Provide the highest possible quality of fire
suppression, prevention and eduction services,
and First Responder emergency medical services.
DEPARTMENT: Fire Protection
DEPT NO: 59
DESCRIPTION OF ACTIVITY:
Fire services are contracted by the City through the cities of Excelsior and Mound.
This department provides for the protection of life and property of the citizens of
the community through fire prevention and suppression, fire inspection, building inspection,
fire code enforcement and emergency medical services.
OBJECTIVES:
- Maintain helpfulness rating of fire personnel (98% helpful to very helpful)
- Maintain on high excellent/good rating on overall
service (100%), response time (97%), courteousness/professionalism (98%)
and inspection and fire prevention programs (95%)
HIGHLIGHTS/COMMENTS:
Support Services:
Fire contracts with Mound ($6,958) and Excelsior ($126,437)
48
FUND: #10
DEPARTMENT: Fire Protection
DEPT # 59
BUDGET
ITEM
Actual
1993
Actual
1994
Budget Jan-June
1995 1995
Annual Proposed
Est-95 1996
Adopted
1996
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay
Transfers
TOTAL
101,542 109,747 123,513 63,367 123,513 133,395
101,542 109,747 123,513 63,367 123,513 133,395
o
SERVICE INDICATORS:
Excellent or Good Rating:
Excelsior Fire Dept. for Shorewood
Overall service 97 93 100
Fire calls 81 95
Response time 94 100 97
Rescue calls 96 100
Courteousness/
Professionalism 98 98 98
Inspection hours 62 75
Inspection & Prevention
Programs 94 83 95
Investigation hours 16 35
Other hours * 457 450
Cost of emergency
response 94,789 101,479
Cost of inspection/
investigation 8,352 8,105
* includes plan review, paper work, complaint investigation, tank removals, burning permits, etc.
CITIZEN SERVICE EVALUATION:
Percent Satisfied or Very Satisfied:
- Helpfullnessof Fire
personnel 99 94 98
COST INDICATORS:
Expenditures
- Program Revenues
= Levy Dollars
101,542 109,747 123,513
000
101,542 109,747 123,513
63,367 123,513 133,395
000
63,367 123,513 133,395
o
o
o
STAFFING:
Chief
Asst. Chief
Captain
Lieutenants
Fire Marshall
Training Officer
Firefighters
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00 2.00 2.00
4.00 4.00 4.00 4.00 4.00 4.00
1.00 1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00 1.00
20.00 37.00 37.00 37.00 37.00 37.00
49
FUND:
General
DEPARTMENT MISSION:
Enforce construction safety and related building
codes through plan review and inspections.
Enforce animal control ordinances.
DEPARTMENT: Protective Inspection
DEPT NO: 60
DESCRIPTION OF ACTIVITY:
This department provides for the issuance building and construction permits, review of
construction plans and specifications, enforcement of all building codes under the Uniform
Building Code, inspection of rental housing units, and inspection of zoning violations.
The department also provides for contractual animal control, which includes patrol, detention
and disposition of stray domestic animals.
OBJECTIVES:
- Increase and enhance public information through the development of at least
two additional handouts relative to building codes (Total of 4)
- Draft an article for each City newsletter
- Explore joint inspection possibilities with adjoining communities
- Implement automated permit tracking system
- Increase helpfulness ratings of building inspector
(76% helpful to very helpful in 1993)
- Increase helpfulness ratings of animal control personnel
(58% helpful to very helpful in 1994)
- Increase citizen excellent/good rating on overall service (76%) and
courteousnesS/professionalism (81%) of inspection staff -1993
- Increase City excellent/good rating on overall service of
animal control personnel (52%)
- Response time (45%) and Courteousness/Professionalism (78%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Maintenance contracts on computer and office equipment
Miscellaneous supplies
Support Services:
Contractual inspections during vacations, sick leave
Conferences, mileage, meetings & seminars
Printing of application forms
Animal control contract with City of Chanhassan
Charges & Fees:
Membership to ICBO
Remittances to state of permit surcharges collected
Capital Outlay:
50
FUND: #10 DEPARTMENT: Protective Inspection DEPT # 60
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 56,232 56,761 65,755 28,348 65,755 65,IT5
Supplies/Materials 596 388 IT5 323 ITS IT5
Support Services 17,014 16,170 19,075 4,833 19,075 20,800
Charges & Fees 10,761 10,597 7,100 1,342 7,100 7,100
Capital Outlay 437 3,000 2,870
Transfers
TOTAL 84,603 84,353 95,705 37,716 92,705 94,450 0
SERVICE INDICATORS:
No. of permits issued
New Homes 102 75
Additions/Other 593 500
A vg inspections/permit
New Homes 8-10 8-10
Additions/Other 2-4 2-4
No. of complaints 18 25
CITIZEN SERVICE EVALUATION:
Percent Satisfied or Very Satisfied:
- Helpfullness of Inspection
personnel 69 87 76 * * = Statistically Significant Trend
- Helpfullness of Animal
Control 49 49 58
Excellent or Good Rating:
. - Inspection overall service 74 84 76
- 'nspectioncourteousness/
professionalism 73 82 81
- Animal Control overall
service 41 33 52
- Animal Control response
time 44 42 45
- Animal Control courteousness/
professionalism 75 62 78
COST INDICATORS:
Expenditures 84,603 84,353 95,705 37,716 92,705 94,450 0
- Program Revenues
Building Permits 221,963 227,012 150,000 69,675 150,000 150,000
State Surcharges 11,085 10,583 7,500 3,187 7,500 7,500
Rental Housing Licenses 2,100 2,350 0 210 300
= Levy Dollars (150,545) (155,592) (61,795) (35,356) (65,095) (63,050) 0
STAFFING:
Full time:
Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Planning Dir .15 .05 .05 .05 .05 .05 .05
Planning Asst .50 .30 .30 .30 .30 .30 .30
Secretary/Recept .10 .10 .10 .10 .10 .10
51
FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: City Engineer
Provide engineering and construction management
services for the City.
DEPT NO:
61
DESRIPTION OF ACTIVITY:
This department is responsible for general engineering services in the City, as well as
preparation of feasibility studies, plans and specifications, and on-site inspection of
City projects. The City Engineer also reviews all development proposals and plans.
Prior to 1995, the City has contracted for the City Engineer. A full time City Engineer
position has been approved by the City Council for the second half of 1995.
OBJECTIVES:
- Complete an inventory of right-of-way needs on collector street system
- Keep construction project files up-to-date and accurate
- Communicate in written form to affected residents at least two
(2) times during a construction project
- Keep change orders at less than 5% of original contract amount
- Complete a smooth transition to the City Engineer/Public Works Director position
- Provide in-house engineering at or below 15% of project construction cost
- Keep in-house design below 7% of project cost
- Provide good public relations with property owners adjacent to construction projects
HIGHLIGHTS/COMMENTS:
Staffing:
City Engineer, including step increases
Part-time Clerical
Supplies/Materials:
Books and Materials
Support Services:
Contractual engineering for 1996
Cellular phone Airtime
Conferences and mileage
Charges & Fees:
Subscriptions and Memberships
Capital Outlay:
52
FUND: #10 DEPARTMENT: City Engineer DEPT # 61
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 33,937 25,000 65,016
Supplies/Materials 300 300 300
Support Services 66,580 60,399 38,400 16,354 30,000 8,650
Charges & Fees 300 300 300
Capital Outlay 5,000 5,000
Transfers
TOTAL 66,580 60,399 77,937 16,354 60,600 74,266 0
SERVICE INDICATORS:
COST INDICATORS:
Expenditures 66,580 60,399 77,937 16,354 60,600 74,2f?6 0
- Program Revenues
Park Cap. Imp. Fund
Water Fund
Sewer Fund
MSA
Public Projects
Private Projects 15,000 5,000 30,000
= Levy Dollars 66,580 60,399 62,937 16,354 55,600 44,266 0
Other Dollars
STAFFING:
City Engineer 1.00 1.00 1.00 1.00
53
FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: Public Works Service
Provide supervision and support for all public
works functions; provides for public works utilties,
shop and equipment maintenance and fuels
DEPT NO: 62
DESCRIPTION OF ACTIVITY:
The Public Works Service department is responsible for all general public works duties,
maintenance of all public works equipment, and maintenance of the public works facility.
OBJECTIVES:
- Perform preventative maintenance on all equipment within 100 miles or 10 hours
of scheduled service
- Perform 90% of City building repairs and preventative maintenance using City personnel
- Maintain or improve on helpfulness rating of Public Works personnel
(84% helpful to very helpful)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Includes motor fuel, maintenance of equipment and buildings, and inventory supply items
Support Services:
Uniforms for crew
Utilities and telephone service for public works building
Conference, mileage, meetings & seminars
Miscellaneous - damage to private property (mailboxes, etc)
Charges & Fees:
Miscellaneous equipment rentals
Membership to MN Street Superintendents Assn
Capital Outlay:
Transfers:
Transfer to Equipment Replacement Fund
54
FUND: #10 DEPARTMENT: Public Works Service DEPT # 62
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 145,721 138,849 128,606 76,062 138,828 131,133
Supplies/Materials 29,251 33,960 35,000 14,341 35,000 35,000
Support Services 15,987 15,051 18,300 7,027 16,600 17,200
Charges & Fees 1,234 713 750 49 575 850
Capital Outlay 9,638 5,976
Transfers 90,000 94,500 99,225 99,225 99,225 104,186
TOTAL 291,831 289,049 281,881 196,704 290,228 288,369 0
SERVICE INDICATORS:
No of Gopher One calls 2,275 2,300
No of vehicle repairs 120 140
CITIZEN SERVICE EVALUATION:
Percent SatisfiedNery Satisfied:
- Helpfulness of Public
Works Personnel 82 91 84
COST INDICATORS:
Expenditures 291,831 289,049 281,881 196,704 290,228 288,369 0
- Program Revenues
= Levy Dollars 291,831 289,049 281,881 196,704 290,228 288,369 0
Other Dollars
STAFFING:
Full time:
Public Works Dir 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Lt Equip Oper/Foreman 1.50 1.50 1.50 1.50 1.50 1.60 1.50
Part time:
Clerical 1.00 0.50 0.50 0.50 0.50
55
FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: Streets & Roadways
To maintain and upgrade City streets, parking areas
and storm water control systems in an efficient and
economical manner
DEPT NO: 63
DESCRIPTION OF ACTIVITY:
Includes ongoing maintenance consisting of street patching, street sweeping, roadside mowing,
painting of lane markings, minor storm sewer repair, and the annual sealcoating program.
OBJECTIVES:
- Develop a pavement management system to aid in scheduling of street projects
- Paint lane markings on all designated streets
- Sweep each City street at least once annually
- Mow roadsides at least twice annually
- Mow boulevards at least 6 times annually
- Visually inspect storm drainage grates annually and repair as needed
- Increase satisfaction rating on condition of streets (my street 63%;
streets in general 75%)
- Maintain or improve satisfaction level on cleanliness of streets (88%)
- Increase citizen excellent/good service rating on street maintenance (68%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Rock, gravel & bituminous for street & road repair
Support Services:
Operators and equipment for contracted street & road repair
Safety training
Contracted road striping
Transfers:
Transfer to Street Replacement Fund
56
FUND: #10 DEPARTMENT: Streets & Roadways DEPT # 63
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 86,080 80,561 94,029 38,165 94,029 97,279
Supplies/Materials 30,822 30,663 30,000 4,128 30,000 30,000
Support Services 33,954 41 ,277 38,100 2,000 27,000 38,600
Charges & Fees
Capital Outlay
Transfers 220,000 230,000 250,000 250,000 250,000 270,000
TOTAL 370,856 382,501 412,129 294,293 401,029 435,879 0
SERVICE INDICATORS:
Miles of street
State 3 3 3 3 3 3
County 2 2 2 2 2 2
City - MSA 9 9 9 9 9 9
City - Local 38 38 39 39 39 39
Miles Sealcoated 5 5 5 5 5 5
Tons of patch material 1,068 1,300
CITIZEN SERVICE EVALUATION:
Percent SatisfiedNery Satisfied:
- Condition of my street 55 58 63 *
- Conditon of streets in
general 60 63 75 * * = Statistically Significant Trend
- Cleanliness of streets 75 80 88 *
Excellent or Good Rating:
- Maintenance of my street 59 62 68 *
COST INDICATORS:
Expenditures 370,856 382,501 412,129 294,293 401,029 435,879 0
- Program Revenues
MSA Maintenance 13,755 13,755 13,750 13,750 13,750 13,750
Budgeted Reserve 28,000 29,977 29,977 30,000
= Levy Dollars 357,101 368,746 370,379 250,566 357,302 392,129 0
Other Dollars
STAFFING:
Full time:
Lt Equip Oper/Foreman 2.50 2.50 2.50 2.50 2.50 2.50 2.50
57
FUND:
General
DEPARTMENT MISSION:
DEPARTMENT: Snow & Ice Removal
Provide snow and ice control for public streets and
City owned parking lots to ensure the safe and
efficient movement of traffic
DEPT NO: 64
DESCRIPTION OF ACTIVITY:
This department is reponsible for the plowing and removal of snow after a 2-inch or greater
snowfall has occured. Street sanding with a salVsand mixture is used as a measure of ice control,
and is performed as needed.
OBJECTIVES:
- Remove snow and ice and complete salVsand operations within 14 hours after
the end of a snow event
- Complete widening and clean up functions within 48 hours of a snow event
- Maintain high citizen excellenVgood service rating on snow removal (95%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Sand and calcium chloride for ice control
58
FUND: #10 DEPARTMENT: Snow & lee Removal DEPT # 64
BUDGET Actual Actual Budget Jan-July Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 16,214 19,658 24,830 10,430 16,088 25,450
Supplies/Materials 11,366 13,551 14,000 9,979 14,000 15,000
Support Services
Charges & Fees
Capital Outlay
Transfers
TOTAL 27,580 33,209 38,830 20,409 30,088 40,450 0
SERVICE INDICA TORS:
Miles of street plowed 41 41
Tons of salt used 222 200
Tons of sand used 1,017 800
Manhours spent 840 1,040
No. of cul-de-sacs 80 84
plowed
CITIZEN SERVICE EV ALUA TION:
Percent Excellent or Good Rating:
- Snow removal 88 91 95 * * = Statistically Significant Trend
COST INDICATORS:
Expenditures 27,580 33,209 38,830 20,409 30,088 40,450 0
- Program Revenues
= Levy Dollars 27,580 33,209 38,830 20,409 30,088 40,450 0
Other Dollars
STAFFING:
Full time:
Lt Equip Oper/Foreman .50 .50 .50 .50 .50 .50 .50
59
FUND:
General
DEPARTMENT MISSION:
Provide for street lighting and traffic signals at
intersections and other locations throughout the
City for the safety of pedestrians and vehicular
traffic
DEPARTMENT: Traffic ControVSt Lights
DEPT NO: 65
DESCRIPTION OF ACTIVITY:
Includes maintenace of semaphores and traffic control devices, and maintenance/replacement
of regulatory and informational road signs. Provides for electricity for street lights and traffic control
devices.
OBJECTIVES:
- Perform a cost efficiency study of street lighting system
HIGHLIGHTS/COMMENTS:
Supplies/Materials:
Maintenance to semaphores and Hwy 7 & Vine Hill Road, Christmas Lake Road,
County Road 19, Hwy 41 and Old Market Road
Street signs & posts
Support Services:
60
FUND: #10 DEPARTMENT: Traffic Control/Street Lighting DEPT # 65
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 EST-95 1996 1996
Staffing
Supplies/Materials 3,056 2,469 4,000 527 4,000 4,000
Support Services 28,910 31,992 31,200 14,037 32,300 33,000
Charges & Fees
Capital Outlay
Transfers
TOTAL 31,966 34,461 35,200 14,564 36,300 37,000 0
SERVICE INDICATORS:
No of street lights 154 170 175 174 175 180
No of traffic signals 5 5 5 5 5 5
CITIZEN SERVICE EV ALUA TION:
Percent Satisfied ot Very Satisfied:
- Amount of Street Lighting 59 55 66 * * = Statistically Significant Trend
COST INDICATORS:
Expenditures 31,966 34,461 35,200 14,564 36,300 37,000 0
- Program Revenues
= Levy Dollars 31,966 34,461 35,200 14,564 36,300 37,000 0
Other Dollars
STAFFING:
61
FUND:
General
DEPARTMENT MISSION:
~
DEPARTMENT: SanitationlWaste RmvlWeeds
Provide for the general sanitation and cleanliness
of the City and provide for the treatment of noxious
weeds on City properties.
DEPT NO: 67
DESCRIPTION OF ACTIVITY:
Activities include spraying of boulevards and roadways for weed control, and clean-up
of properties in violation of City zoning and sanitation codes, as necessary.
OBJECTIVES:
- Resolve all property cleanup complaints
- Resolve 100% of weed complaints
HIGHLIGHTS/COMMENTS:
Staffing:
Miscellaneous staff time for property clean-ups
Support Services:
Miscellaneous property clean-ups
Contracted weed spraying services
62
FUND: #10 DEPARTMENT: SanitationlWaste RemovallWeeds DEPT # 67
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 485 579 614 72 362 611
Supplies/Materials
Support Services 2,507 2,450 4,000 3,850 4,000
Charges & Fees
Capital Outlay
Transfers 10,000
TOTAL 12,992 3,029 4,614 72 4,212 4,611 0
SERVICE INDICATORS:
No of weed complaints 2
No of notices served 2
No of parcels sprayed 0
Miles/roadside sprayed 10 10 10 10 10 10
Spraying in Dollars 2,407 2,450 3,000 2,556 2,556 3,000
CITIZEN SERVICE EVALUATION:
Excellent or Good Rating:
- Recycling pickup
program 93 85 90
COST INDICATORS:
Expenditures 12,992 3,029 4,614 72 4,212 4,611 0
- Program Revenues
= Levy Dollars 12,992 3,029 4,614 72 4,212 4,611 0
Other Dollars
STAFFING:
63
FUND:
General
DEPARTMENT MISSION:
To provide diseased tree inspection services to
residents; to remove diseased trees located on City
property; and to maintain and trim trees located on
City rights-of-way and other property
DEPARTMENT: Tree Maintenance
DEPT NO: 68
DESCRIPTION OF ACTIVITY:
This department is responsible for detection and removal of diseased and unsafe trees on City
rights-of-way and other properties, and pruning of trees on city property. Tree inspection
services are provided to citizens on an on-call basis.
OBJECTIVES:
- Remove 100% of diseased trees on public property
- Respond to all property owner requests to identify diseased trees
- Maintain al)d trim trees on City property which present a hazard to public
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Paint for tree marking
Support Services:
Contracted tree and brush removal
Tree inspection certification
64
FUND: #10 DEPARTMENT: Tree Maintenance DEPT # 68
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 5,524 3,004 7,473 236 6,862 7,733
Supplies/Materials 100 122 150 150
Support Services 15,479 12,946 12,150 3,320 12,220 13,220
Charges & Fees
Capital Outlay
Transfers
TOTAL 21,003 15,950 19,723 3,678 19,232 21 ,1 03 0
SERVICE INDICATORS:
No of trees removed 4 10
Yards of brush hauled 796 700
CITIZEN SERVICE EVALUATION:
Percent Satisfied or Very Satisfied:
- Number of trees along
city streets 77 78 85 * * = Statistically Significant Trend
COST INDICA TORS:
Expenditures 21,003 15,950 19,723 3,678 19,232 21,103 0
- Program Revenues
= Levy Dollars 21,003 15,950 19,723 3,678 19,232 21,103 , 0
Other Dollars
STAFFING:
Lt Equip Oper/Foreman .40 .20 .20 .20 .20 .20 .20
65
FUND:
General
DEPARTMENT MISSION:
Maintain City parks, trails & beaches to ensure safe
and enjoyable recreational amenities, and coordinate
recreational opportunities for City residents of all
ages and physical abilities
DEPARTMENT: Parks & Recreation
DEPT NO: 69
DESCRIPTION OF ACTIVITY
The department is responsible for the maintenance of all City parks, including
playgrounds, ballfields, trails, ice rinks, buildings and other play areas.
Winter ice skating, and summer recreation programs (administered by Minnetonka
Community Schools) are coordinated under this department.
OBJECTIVES:
- Add and/or replace 5 picnic tables per year
- Plant at least 10 trees per year
- Assist Shorewood Parks Foundation in coordination of fund raising efforts
- Assist Shorewood Parks Foundation in building a concession bldg. - Freeman Park North
- Continue to develop user support for funding improvements and maintenance in parks
- Increase knowledge and use of Shorewood's parks
- Maintain or increase satisfaction rating of condition (92%) and amount of recreation equipment
in parks (88%)
- Maintain satisfaction rating of park maintenance (93%)
HIGHLIGHTS/COMMENTS:
Staffing:
Includes step increases
Supplies/Materials:
Small tools
Maintenance contracts for computer and office equipment
Maintenance to park equipment and buildings
Rock, black dirt, gravel, sand, fertilizers, seed for parks
Support Services:
Contracted park planning services
Playground and beach scheduling services - Mtka Community Services
Contracted weed control in parks
Park utility and telephone charges
Annual park newsletter
Charges & Fees:
Rental of portable toilets
Park Publicity
Capital Outlay:
5 new picnic tables
Transfers:
Transfer to Park Capital Improvement Fund
66
FUND: #10 DEPARTMENT: Parks & Recreation DEPT # 69
BUDGET Actual Actual Budget Jan-June Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing 75,092 82,837 82,231 35,915 81,931 87,271
Supplies/Materials 17,029 19,006 19,150 10,139 20,200 19,550
Support Services 17,666 20,545 18,500 4,948 17,920 16,500
Charges & Fees 6,433 4,800 4,800 2,291 6,000 7,500
Capital Outlay 3,251 1,122 1,250 1,122 1,122 1,250
Transfers 50,000 50,000 40,000 40,000 40,000 30,000
TOTAL 169,471 178,310 165,931 94,415 167,173 162,071 0
SERVICE INDICATORS:
Acres of maint park 95.80 95.80 95.80 95.80 95.80 95.80
No. of ballfields
Softball 3 3 3 3 3 3
Baseball 5 5 5 5 5 5
No. of shelters 3 3 3 3 3 3
No. of hockey rinks 2 2 2 2 2 2
No. of skating rinks 3 3 3 3 3 3
Miles of Trails 2.50 2.75 2.75 2.75 2.75 2.75
Cost of maint per acre 896 1,005 1,021 1,031 1,063
No. of times rinks are
cleaned & resurfaced 80 80 80 80 80 80
No. of picnic tables 25 30 35 35 35 40
No. of Tennis Courts 4 4 4 4 4 4
CITIZEN SERVICE EVALUATION:
Percent SatisfiedNery Satisfied:
- Level of Park Maint. 92 90 93
. Condition of Trails 86 86 94 *
- Condition of Playground * = Statistically Significant TreAd
Equipment 82 84 92 *
- Amount of Playground
Equipment in Parks 75 75 88 *
COST INDICATORS:
Expenditures 169,471 178,310 165,931 94,415 167,173 162,071 0
- Program Revenues
Sports Organizations 8,786 10,000 10,000 12,000
Tonka Bay - Beach 508 329 500 500 300
Liquor Store Transfer 35,000 40,000 50,000 40,000 30,000
Capital Levy 50,000 50,000 40,000 40,000 30,000
= Levy Dollars - Maint. 83,963 79,195 65,431 94,415 76,673 89,771 0
STAFFING:
Full time:
Lt Equip Oper/Foreman 1.40 1.50 1.50 1.50 1.50 1.60
Part time:
Clerical 1.00 1.00 1.00 1.00 1.00
Summer 1.00 2.00 3.00 3.00 3.00 3.00
Winter (rinks) 9.00 10.00 10.00 10.00 10.00 10.00
67
FUND:
General
DEPARTMENT: Capital Improvement
DEPT NO: 70
DEPARTMENT MISSION:
To provide a conduit for funding of capital
improvement program through the transfer of dollars
levied through the City's General Fund
DESCRIPTION OF ACTIVITY:
Provides a conduit for the transfer of General Fund money to the appropriate fund.
OBJECTIVES:
None
HIGHLIGHTS/COMMENTS:
Capital Outlay:
Lease Payment - Senior/Community Center
Office Equipment and Storm Drainage set aside.
Transfers:
Transfer to Capital Reserve Fund for future capital improvements
68
FUND: #10 DEPARTMENT: Capital Improvement DEPT # 70
BUDGET Actual Actual Budget Jan-July Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing
Supplies/Materials
Support Services
Charges & Fees
Capital Outlay 35,000
Transfers 10,000 97,000 15,000 15,000 15,000 20,000
TOTAL 10,000 97,000 15,000 15,000 15,000 55,000 0
SERVICE INDICATORS:
COST INDICATORS:
Expenditures 10,000 97,000 15,000 15,000 15,000 55,000 0
- Program Revenues
Sale of House 88,996
= Levy Dollars 10,000 8,004 15,000 15,000 15,000 55,000 0
Other Dollars
STAFFING:
69
FUND:
General
DEPARTMENT MISSION:
To provide for unanticipated increases in program
costs and decreases in anticipated revenue; and
to provide a source of funds for projects and
purchases approved during the fiscal year by the
City Council
DEPARTMENT: Contingency
DEPT NO: 71
DESCRIPTION OF ACTIVITY:
Provides budgeted funds for increases in costs or programs which were not anticipated
at the time the budget was established. Use of contingency funds is solely at the
discretion of the City Council and requires a budget amendment be adopted by the
City Council.
OBJECTIVES:
None
HIGHLIGHTS/COMMENTS:
Support Services:
Council Contingency
70
FUND: #10 DEPARTMENT: Contingency DEPT # 71
BUDGET Actual Actual Budget Jan-July Annual Proposed Adopted
ITEM 1993 1994 1995 1995 Est-95 1996 1996
Staffing
Supplies/Materials
Support Services 46,684 12,800 35,000 45,000
Charges & Fees
Capital Outlay
Transfers
TOTAL 0 0 46,684 12,800 35,000 45,000 0
SERVICE INDICATORS:
COST INDICATORS:
Expenditures 50,000 50,000 46,684 12,800 35,000 45,000 0
- Program Revenues
Refunds & Reimbursemts 4,456 4,176 1,000 16,215 16,500 1,000
= Levy Dollars 45,544 45,824 45,684 (3,415) 18,500 44,000 0
Other Dollars
STAFFING:
71