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070896 CC Reg AgP ., " .~ , C:tTY COmrC:tL UGt1LAR _B'1':tHG C:t'1'Y 01' SBORBWOOD IIOBDAY, JO'Ly 8, 1996 5755 COO11"1'JtY CLUB aOAD COmrC:tL CBARB.as 7 :.30 P .11. AGBHDA 1 . COHVD1B C:tTY COmrC:tL _.'1':t.G A. Roll Call B. ReviewAgenda Stover Benson Malam McCarty Mayor Bean 2 . APPROVAL 01' II:tR'OTBS A. City Council Regular Meeting Minutes May 24, 1996 (Att.-#2A Minutes) B. City Council Work Session Meeting Minutes May 24, 1996 (Att.-#2B Minutes) 3. COHSBJI'1' AQBBDA .. Motion to approve it... on Consent Agen.c1a a Adopt aesolutiOD. '1'hereiJl: A. A Motion to Approve Revised Receptionist/Secretary Job Description (Att.-#3A Proposed Job Description) B. A Motion to Approve a Sign Permit (Att.-#3B Planner's Memorandum) Applicant: Lawrence Sign on Behalf of Total Gas Station (formerly ICO Station) Location: 5680 Manitou Road 4. · IIA'1"1'BRS I'ROII '1'D I'LOOR (Pre.entations are l:l.a:l.te4 to 3 minute.. Ho Council action will be takeJl.) 5. PAlUtS. Report by Repre.entative A. Report on June 25 Park Commission Meeting (Att.-i5A Minutes) B. A Motion to Authorize a Contribution to the Shorewood Parks Foundation to Assist in the Purchase of Playground Equipment for Badger Park (Att.-#5B Quotes) 6. PLAlOlIHQ.. Report by Repre.entative 7 . PRBSBlftA'1'IOH 01' SlfOWMOa:tLB TASK rORCB r:t1lAL REPORT (Att. -#7 Final Report) ,1 ,. ~ C:r:TY COUHC:r:L AQBR'J)A - JULY 8, 1996 . PAGE 2 OF 2 8 . PROJECT 95-14, EUREKA RD WATE1UIA:r:H :r:DROV'BJlJalft'S AHD PROJECT 95-15, SII:r:TB'!'OWH ROAD (S01J'1'DlUI r..:r:I11t> WATERKA:r:K :r:KPROVBKBHTS A. A Motion to Adopt a Resolution Accepting bids and Awarding Contract for Project 95-14, Eureka Rd Watermain Improvements and Project 95-15, Smithtown Road (Southern Link) Watermain Improvements (Att.- #8A Proposed Resolution) B. Engineer's Report on Meeting with Smithtown Road (southern link) Area Residents Interested in Municipal Water 9 . COKS:r:DBUT:r:O. OF A 1I0T:r:0. TO ADOPT A RBSOLU'tXOK ACCBPTIHG B:r:DS AKD AWARDXHG COmRAC'!'. !'OR PROJBC'! 95-16, SIIXTBTOWHROAD (BASTBRH LXIDt) WA'l'BRIIA:r:R :r:KPROVlKBRTS (Att.-#9 Proposed Resolution) 10. COHS:r:DBRATIOH OF A 1I0T:r:OH TO ADOP'!' A USOL11'1'IOR ACCBP'!':r:HG BIDS AHJ) AWARDXNG comRAC'!' FOR PROJBC'!' 95-17, STRAWBBRRY LANE :tIl1'ROVBMBR'l'S (Att. -#10 Proposed Resolution) 11 . PRonc'!' 95 -19 , SJIAJ)Y X SLAHD BR:r:DGB XDROVJDIJIJl'l' A. A Motion to Adopt a Resolution Accepting the Feasibility Report and Authorizing Preparation of Plans and Specifications and Authorize Advertisement For Bid For Project 95-19, Shady Island Bridge Improvement (Att.-#llAProposed Resolution) B. Engineer's Report on Interim Safety Measures on Shady Island Bridge and a Motion to Adopt.a Resolution Authorizing Expenditure of Funds for Emergency Repairs (Att.-#lIB Proposed Resolution) 12. COHS:r:DERAT:r:OH 01' ADJ)XT:r:ORAL POL:r:CB PA'!'ROL KOvaS 13. ADII:r:KI:STRATOR . STAFF UPORTS A. Status Report of Street Lighting At Brynmawr B. Second Quarter Report on Status of Budget Objectives 14. MAYOR . C:r:TY COUHC:r:L UPORTS Acknowledgment of Work Done by Homepage Development Group 15. ADJOURN' TO suancT TO APPROVAL 01' CLA:r:KS ( At t . - #15) " . . ,.' . /. . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 EXECU~S~RY SBOREWOOD CITY COUNCIL MEETING MONDAY , JULY 8, 1996 Agenda Item #3A: This is a revision of the job description of the receptionist/secretary position. There is generally more emphasis on coordinating communication, including the Web site and telephone information system. If there are any questions, please contact us before the Council meeting. Agenda Item #3B: Lawrence Sign Co. requests a sign permit for the Total gas station (formerly ICO) at 5680 Manitou Road. The Planning Director recommends approval subject to a slight reduction in sign size and a condition that the lease for the nonconforming billboard on the property not being renewed by the owners. Approval requires a simple majority. Agenda Item #5B: The Park Commission has interviewed playground vendors and is recommending the proposal by GameTime Inc. to the City Council and the Parks Foundation. The motion would be to authorize the contribution of $18,500 to the Shorewood Parks Foundation to assist in the purchase of playground equipment in Badger Park as recommended by the Park Commission. Agenda Item #7: Virginia Kolstad and Bill Colopoulos, Co-chair of the Snowmobile Task Force, will give a presentation at the City Council meeting regarding the Task Force Final Report. They will summarize the report and answer any questions that the Council may have. Agenda Item #8A & B: The bid tabulation is enclosed in the packet. The engineer will give a full report on this project at the meeting. The attached resolution accepts the bids and awards the contract for Eureka Road and Smithtown Road southern link. Agenda Item #9: The bid tabulation is enclosed in the packet. The attached resolution accepts the bids and awards the contract for Smithtown Road eastern link. Agenda Item #10: The bid tabulation is enclosed in the packet. The engineer is likely to recommend that we hold off on passing the resolution awarding the contract to give us additional time to work out ponding requirements by the Minnehaha Creek Watershed District. A Residential Community on Lake Minnetonka's South Shore >, Executive Summary for City Council Agenda of July 8, 1996 Page 2 of 2 A~enda Item # 11: The engineer will report on the feasibility of rebuilding the Shady Island Bridge and ask the Council to authorize the preparation of the plans and specifications and advertisement for bid. The Council is also being asked to authorize the expenditure of funds for emergency repairs on the current bridge. A~enda Item #12: The Council asked that this item be placed on the agenda prior to the July 17 Police Coordinating Committee meeting. The question is whether the City of Shorewood is interested in picking up some additiornU patrol hours from the City of Excelsior. A~enda Item #13B: This is the mid year report on how we are doing on the established budget objectives for 1996. A~enda Item #15: The Mayor and Council would like to publicly acknowledge the work done by the volunteer HomePage Development Group. They spent many Tuesday . evenings meeting and many other hours working on the project. . ~ ~ CITY OF SHOREWOOD REGULAR CITY COUNCIL MEETING MONDA Y, JUNE 24, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES CONVENE CITY COUNCIL MEETING DRAFT 1. Mayor Bean called the meeting to order at 7:32 p.m. A. Roll Call Present: Mayor Bean; Councilmembers Benson, McCarty, Shaw, Stover; City Administrator Hurm; City Attorney Keane and Engineer Larry Brown. Review Agenda B. Stover moved, McCarty seconded to approve the agenda for June 24, 1996, as amended, Item No. 11 should read "Adjourn to Work Session Subject to Approval of Claims." Motion passed 5/0. . 2. APPROVAL OF MINUTES City Council Regular Meeting Minutes ~ June 10, 1996 Benson moved, Stover seconded to approve the City Council Regular Meeting Minutes of June 10, 1996, as amended on Page 2, Item 6-A, the motion should note McCarty and Bean were the dissenting votes; Page 4, Item 7, the motion should read, "denying the appeal of a zoning ordinance violation of Vernon Faaberg, 4340 Enchanted Drive, and requiring removal of the dock within 15 days"; Page 7 Paragraph 2, Line 4, change "less that" to "less than"; Motion passed 5/0. 3. CONSENT AGENDA . Mayor Bean read the Consent Agenda for June 24, 1996. McCarty moved, Shaw seconded to approve the Motions on the Consent Agenda and to adopt the Resolutions therein: A. RESOLUTION NO. 96-55, "A Resolution Reorganizing the Department of Public Works, Establishing the Position of Supervisor of Operations and Maintenance, and Making an Appointment of Larry Niccum." B . RESOLUTION NO. 96-56, "A Resolution Approving Preliminary Plat - Larson Estates, Applicant Carl Zinn, representing Stephen and Lucinda Larson, 20435 Radisson Road." C. RESOLUTION NO. 96-57, "A Resolution Approving a Conditional Use Permit for Accessory Space over 1,200 Square Feet, Applicant Kevin Johns, 26890 Edgewood Road." ~ REGULAR CITY COUNCIL MINUTES JUNE 24, 1996 - PAGE 2 D. Authorization of the Purchase of a Melroe-Bobcat Model 753 and a 20' Felling Trailer Model FTI0EW from Lano Equipment of Shakopee, MN in the amount of $11,802.74. Motion passed 5/0. 4. MATTERS FROM THE FLOOR - None. 5. PLANNING - Report by Representative Commissioner Pisula reviewed the actions taken by the Planning Commission at the June 18, 1996 meeting (detailed in the minutes of that meeting). A Motion to Accept the Housing Action Plan Councilmember Stover expressed concern regarding the comment on Page 8, Point No.4, which . stated, "the City will assist in the construction of 60 senior housing units in 1997." She felt it was a very defInite statement and did not want to commit to something that could possibly not be achieved. City Administrator Hurm explained each November the City has an opportunity to opt in or out of the program. Secondly, it is the intent of the Planning Commission to have the Housing Section of the Comprehensive Plan completed this year and the Housing Action Plan would be considered a section of that. Mayor Bean suggested amending the statement to say, "the City will pursue as a top priority the construction of 60 senior housing units in 1997." Hurm will make the change to Page 8 and submit the plan to the Metropolitan Council. Stover moved, Benson seconded to accept the Housing Action Plan for the Metropolitan Livable Communities Act as amended. Motion passed 5/0. 6. SOUTHSHORE SENIOR COMMUNITY CENTER A. A Motion to Adopt a Resolution Authorizing Funding for Off-Site Improvements Related to the Construction of the Southshore Senior Community Center City Administrator Hurm reviewed the eight bids received as well as the alternates being recommended in addition to the base bid. Mr. Wessling, from TSP/EOS, stated the contractor, GEH Construction, has submitted a Statement of QualifIcations as well as verillcation of recent similar scale projects which have been completed. Mayor Bean asked Mr. Wessling to address the issue of the partitions and what the ramifIcations would be of delaying the addition of the partitions for a year or two. Wessling stated inflation could have an effect. The structure which supports the partition would be in place since it is integral to the structure itself. In addition, it would be expensive and difficult to complete at a later date. Some of the fmishes would need to be replaced in the areas directly affected by installation of the partitions. This would involve the two largest rooms in the facility. . Mayor Bean further asked if additional cabinets could be readily added. Wessling confumed they could be added at a later date and suggested at that point in time, the counter top under the sink should also be replaced. Mayor Bean also inquired if there was confIrmation on the floor tile which was to be donated. Wessling stated a vendor had been approached and had accommodated the suggestion that if the ~ , . . REGULAR CITY COUNCIL MINUTES JUNE 24, 1996 - PAGE 3 City were to provide the labor for the installation of the tile, the vendor could possibly donate the materials. This has not been verified. Hurm questioned the $3,5000 addition to the contract. Wessling explained the process of laying carpet is an easier and more inexpensive process than laying tile. McCarty moved, Stover seconded, to adopt RESOLUTION NO. 96-58, Authorizing the Funding for Off-Site Improvements Related to the Construction of the Southshore Senior Community Center.,.. Motion passed 5/0. B. Consideration of Options on Minnehaha Creek Watershed District Requirements City Engineer Brown reviewed the matter in detail. Mayor Bean asked Brown to generally outline the cost alternative relative to the acquisition of land off of Smithtown had this site been utilized for ponding. Brown stated it would have been approximately $30,000 to $35,000. Mayor Bean inquired how close the pond will be located to the football field. Brown stated the football field will be moved to the west approximately 20 to 25 feet and, therefore, the pond will be approximately 25 feet from the edge of the field. Hurm stated the Football Association had asked for some top soil to be added to the site. The football field will not be available for use this fall, however, Freeman Park may be available during the daytime hours. Mayor Bean inquired what plans would be made to make the pond as much of an amenity to the property as possible. Brown stated a suggestion had been made by the Watershed District of a wild flower planting. Various landscaping alternatives are available. Councilmember Stover asked what the ordinance would require with respect to fencing this pond. Brown stated fencing would not be recommended for a number of reasons including the fact that the fence acts as a trash collection point as well as it would hamper rescue operations should an incident occur in the pond area. Stover felt there was a safety concern with the pond being located in the park where children are routinely present. Mayor Bean suggested modest beaming around the football side of the pond. Brown stated a small berm would be possible, however, it would be limited by the space available. Brown stated a berm had not been considered since it would tend to hamper visibility in the event someone was in the pond area and required assistance. Councilmember Benson inquired if the soil to be placed on the football field was suitable. Brown stated this had been a major concern, however, it is anticipated the soil will be sufficient to provide good turf cover. In addition, various projects throughout the city have offered to bring top soil to the site. C . A Motion to Adopt a Resolution Accepting the Bids and A warding a Contract for the Southshore Senior Community Center Contingent Upon Minnehaha Creek Watershed District Approval City Administrator Hurm explained the matter. Stover moved, McCarty seconded, to adopt RESOLUTION NO. 96-59, Accepting the Bids and A warding a Contract for the Southshore Senior Community Center to - ~ REGULAR CITY COUNCIL MINUTES JUNE 24, 1996 - PAGE 4 GEH Construction, Inc., including all of the alternates, subject to approval by the Minnehaha Creek Watershed District. Councilmember McCarty inquired if the plantings would also be included. Stover stated she would like to see it accepted in this manner given the history of landscaping being completed within the city. McCarty stated the alternates would be an additional $35,000 and she felt the plantings could be completed at a later time for less than the $18,000. Councilmember Benson stated there are generous people in the community who .would participate in seeing this completed as well as possible participation from the garden club. Mayor Bean pointed out that the C. U . P. specifications require the plantings to be completed. Councilmember Shaw suggested taking bids from local landscaping businesses. Brown asked if this item could be left in the contract while the City explores alternatives and then use either a change order or a deduct with respect to the contract. Wessling suggested leaving this item out of the contract at this time and asking the contractor to hold the price open. The City would need to act immediately to secure a price for the plantings and if the $18,000 was a fair . value, it could be added back into the contract as a construction change order. Stover moved, McCarty seconded to amend the motion excluding Alternates 2 and 4, and requiring a decision within 60 days with regard to the plantings and who will complete them. Motion passed 5/0. Bob Gagne, President of the Friends, thanked the Council for their work on the Southshore Senior Community Center. He stated the Friends have officially raised $100,000 for this project. 7. CONSIDERATION OF A MOTION TO ADOPT AN ORDINANCE AMENDING SECTION 501 - GENERAL HEALTH AND SAFETY PROVISIONS City Administrator Hurm explained the recommendation being made by Fire Marshal Cary Smith which would amend Chapter 501 of the Shorewood City Code specifically addresses home heating fuel tanks and proper permits and fees associated with removal or abandonment of such systems. Councilmember Benson inquired if the City would more proactively look for these situations and Hurm stated he was not sure that would be the case. The abandonment language is currently contained in the Code. . Benson moved, Stover seconded, adopting an ordinance amending Section 501 _ General Health and Safety Provisions. Motion passed 5/0. REGULAR CITY COUNCIL MINUTES JUNE 24, 1996 - PAGE 5 8. CONSIDERATION OF A MOTION TO ADOPT AN ORDINANCE ESTABLISHING PARKING RESTRICTIONS AT CHRISTMAS LAKE ACCESS City Attorney Keane addressed this issue and recommended the Council agree on a dollar amount for a fine which would be a petty misdemeanor level offense. Keane recommended $25 to $30. Mayor Bean suggested a change in the wording to reflect "a fine not to exceed $35 and/or towing." Councilmember Shaw felt the words "may be" should...be changed to "shall" with regard to the statement that violations "may be" subject to a fine and towing. Councilmember Stover explained she had requested the words "may be" to give the police officer a choice with regard to towing. Keane stated this would afford the on site officer as well as the Court some discretion based on the facts and circumstances. Councilmember Stover suggested a [me not to exceed $35 and there would still be the option of using a $25 fine. Benson moved, McCarty seconded, adopting an ordinance establishing parking restrictions at Christmas Lake Access as amended to reflect "a fine not to exceed $35 and/or towing." Motion passed 5/0. . 9. ADMINISTRA TOR & STAFF REPORTS Update on Shady Hills Traffic Study City Engineer Brown stated a speed study had been completed with regard to the Shady Hills area. A Neighborhood Information Meeting has been set for July 23, 1996, at 5:30 p.m. at the Shorewood City Hall Council Chambers. Suggested alternatives will be discussed with the neighborhood residents. City Attorney Keane informed the Council a lawsuit has been fIled against the City with regard to inverse condemnation, mandamus, and a drainage issue. The defense has been submitted to the insurance carrier. . City Administrator Hurm stated he had received a form used to certify local performance aid payable for 1997. A portion of the shared revenues will be recovered if the City has a performance measurement. The forms will be completed and submitted which will result in a return of lost funds. Administrator Hurm also informed the Council a meeting will be held in the Council Chambers to present to representatives of the various lake area City Councils a study which was completed on public safety in the Lake Minnetonka area. Administrator Hurm introduced Jason Henderson who will be completing an internship with the City. 10. MAYOR & COUNCIL REPORTS - None. REGULAR CITY COUNCIL MINUTES JUNE 24, 1996 - PAGE 6 11. ADJOURNMENT Stover moved, Benson seconded to adjourn the City Council meeting at 8:54 p.m. to a Work Study Session subject to approval of claims. Motion passed 5/0. RESPECTFULL Y SUBMITTED, Cheryl Wallat, Recording Secretary TimeSaver Off Site Secretarial ATTEST: ROBERT B. BEAN, MAYOR JAMES C. HURM, CITY ADMINISTRATOR . . ~ . J ';. . . CITY OF SHOREWOOD WORK STUDY SESSION JUNE 24, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD FOLLOWING REGULAR MEETING MINUTES DRAfT 1. CONVENE WORK SESSION MEETING Mayor Bean called the meeting to order at 9:02 p.m. A. Roll Call Mayor Bean; Councilmembers Stover, McCarty, Benson and Shaw; Administrator Hurm, City Engineer Brown, City Attorney Keane, Bridge Advisory Committee consisting of Marcia Arnold, Patrick Delaney, Rob Sotirin. Bert Monten and Dave Greer; Paul Hornby and Bob Kilgore of OSM Consulting Firm. B. Review Agenda Present: There were no changes to the agenda as noticed. 2. DISCUSSION REGARDING SHADY ISLAND BRIDGE OPTIONS AND FEASIBILITY City Engineer Brown reviewed the matter stating the critical nature of the bridge has increased severely. Paul Hornby addressed the group and stated information and suggestions regarding the bridge had been sent to the Bridge Advisory Committee. He described the types of bridges available as well as the feasibility of each. A feasibility report reflecting an opinion of estimated costs for each of the alternates was distributed. The Bridge Advisory Committee felt the bridge being proposed was too wide in comparison to the existing bridge and they would like to see some amenities attached to that. Brown stated the concerns of the Advisory Committee center around construction of the bridge, the profIle of the bridge and the changing elevation of the bridge. Hornby explained a single span bridge was considered, however, the channel would need to be reconstructed which would involve ftlling the area and the addition of slope protection. Mayor Bean asked for a description of the differences between the double tee bridge and the timber three span bridge. Kilgore stated the issues would be cost and time of construction. Reinforced concrete is expensive and would take a considerable amount of time to construct. The pre-stressed double tee has a lower cost and would be easier to construct. A single span bridge could be placed in one piece with the use of a crane. Ms. Arnold inquired if there would be an additional cost in utilizing a crane and Kilgore stated the use of a crane will be required on this project. He further explained that a timber bridge would be easy to construct in winter, however, the cost is signifIcantly higher. In addition, the durability and longevity of the timber bridge is not as good as a concrete bridge. > t ) WORK STUDY SESSION JUNE 24, 1996 - PAGE 2 Mayor Bean asked what the comparative life expectancy would be of the two bridges. Kilgore stated a timber bridge would need replacement at approximately 40 years, while a concrete bridge would be more in the range of approximately 50 to 70 years. He noted that the existing bridge is approximately 40 years old. In addition, variables such as ice conditions, traffic counts and salt conditions would affect the life expectancy. The existing bridge is constructed with steel beams which have begun to corrode. The cost of a bridge consisting of steel beams would be closer to a mid-range price. Mayor Bean asked City Attorney Keane to addressed the liabilities to the City with respect to the size of the bridge. Attorney Keane explained he had consulted with the League of Minnesota Cities Insurance Trust. There is a fire code which requires a minimum 20-foot width which is a public healtb/safety/life issue. He further explained the City will not be insured for anything which is constructed in violation of any law or code. Attorney Keane stated his understanding that MSA design standards would guide the City that the . road section should be on the order of 30 feet and a total structure in the area of 36 feet. He stated that state aid design standards are typically applicable to collector, minor arterial and arterial roadways which would be higher volume thoroughfares. City Engineer Brown clarified that the standards being considered were not state aid, but rather the standards of the American Association of State Highway and Transportation Officials. Attorney Keane encouraged the group to consider as a base line the code requirements of fire, life and safety codes when compromising the design standards. Mr. Delaney stated there had not been any incidents of danger or injury on the bridge. He felt the wider bridge would encourage a higher speed of traffic. Mr. Sotirin pointed out the traffic in this area would not increase. He felt the 30-foot width would result in a massive structure which would not be necessary. The Advisory Committee provided pictures of the Shady Island bridge as well as other bridges in the area. Their main concerns involve the scale of the bridge being proposed with regard to the proftle of the structure in addition to the width and height and the concern the project will be more costly than necessary. The Committee also felt there was an aesthetic value as well and they would like to maintain the . quaintness of the area. In addition, they expressed their belief that the existing bridge is safer than what is being proposed and that there is a long proven history of safety. The Committee would like to replace the existing bridge with a like structure. Mr. Delaney explained that expansion of bridge would require road expansion which would adversely affect his property which is adjacent to the bridge. He distributed handouts with regard to the bridge as well as its impact on his property. He also displayed pictures of the roadway area. Mr. Delaney stated he would like to have his property appraised before and after reconstruction of the bridge to ascertain the impact it will have on the value of his property. The Advisory Board requested a review of Alternate No. 7 which most closely matched the interests of the Board. Hornby noted that particular proposal would push the bridge closer to the Delaney property since a new abutment would need to be added. Mayor Bean inquired if the bridge were to be constructed during the winter time, if the City would be able to create a temporary passageway across the ice. Engineer Brown did not feel the insurance company would allow that type of detour. ~". WORK STUDY SESSION JUNE 24, 1996 - PAGE 3 . Brown explained the process of reconstructing the bridge by utilizing one side to accommodate a lane of traffic and perfonning the reconstruction on the opposite lane. He stated the decking could be removed from the existing bridge, however, the main support members would still be present at the end of the bridge, therefore the new bridge is constructed essentially over the existing bridge and profile. When one lane has been completed, traffic would be detoured onto the completed side and then reconstruction could be completed on the remaining portion of the bridge. Councilmember McCarty inquired as to the degradation....of the steel beams. Kilgore stated the steel beams would be comparable to timber, however, they would not last as long as concrete. Mayor Bean stated City Council would need to discuss the fact that Alternate No. 1 would achieve a 50- year life while Alternate No.7, which is approximately $20,000 less, would achieve a 4O-year life. Councilmember McCarty asked if there were any standards or codes with respect to the roadway. Hornby stated 30 mph was the general engineering practice. Councilmember Stover commented the speed limit is currently 20 mph and Hornby explained that as a professional engineer, he would be required to design for a 30 mph road. He further recommended that advisory signing be posted. Brown stated if the City is willing to take on the risk, they are pennitted to do that. He further stated the engineers would need a letter from the City authorizing them to design a bridge which does not meet their standards and that the City will accept that liability. Mayor Bean clarified that to the extent a road was built before the ordinance or MNDot requirements were in place, the road would be grandfathered in. Once a change is made. other standards come into play. Current policy will not allow for the reconstruction of a street which is less than 20 feet. . Councilmember Stover inquired if it would be possible to repair the bridge rather than reconstructing it. Kilgore stated the bridge is held together very poorly at the present time and needs to be replaced. The Advisory Board would like the bridge to remain at the current width of approximately 20 feet. however. current MNDot code would require 32 feet. Brown stated the City has the latitude to consider whether or not they want to take on that liability, however, for insurance purposes, this would be placing the City in a less defendable position in the event of a lawsuit. Councilmember Benson stated in rebuilding the bridge, the City is dealing with another set of liabilities and must meet the current codes and standards. If the City does decide to deviate from those codes and standards. it must be very specific how and why this was done. Benson also stated the tendency would be to keep the bridge rural, however. it would need to be changed to a standard which could be defended. Councilmember Benson did not see a need for a 30-foot bridge and would be in favor of rebuilding at a 20-foot width if the City could limit its liabilities. Foust suggested increasing the liability coverage. Mayor Bean explained the League of MN Cities is where almost all of the Minnesota municipalities obtain their insurance and they have rules which each city must abide by. He stated inquiry would be made with regard to increasing the coverage, however, this is not an area in which the City has a great deal of latitude. Mayor Bean felt there would be consensus that the Council would entertain a 20-foot bridge constructed of timber and steel and make a decision with regard to the degree of elevation of the slopes and approaches. He stated there would be a commitment to keep this to the lowest number possible. Councilmember McCarty stated she would be in favor of keeping it as narrow as possible, however, with regard to elevation, she would not be able to give the engineers the direction to design something which would be substandard. .".~ WORK STUDY SESSION JUNE 24, 1996 - PAGE 4 Foust stated when a situation does not fit the code as it is written, it can be challenged through the use of a variance. Kilgore stated the reasonable accepted standards are dictated by MNDot. If the City were to take on the liability, the engineers can design it, however, they have an obligation to advise the City the plan does not meet design standards. Mayor Bean commented the Council would need to decide what type of variance they are prepared to agree to, listing the specific reasons and rationales for granting the variance. He did not feel aesthetics could be a consideration in that regard. Administrator Hurm expressed a concern with regard to timing. The engineers have reported the bridge is deteriorating quickly. Engineer Brown also expressed this concern and added that the bridge had recently been inspected. The inspecting engineer conducted a bridge rating and reached the conclusion the bridge is failing quickly. The steel beams are severely corroded. Repairs which were made a couple of years ago are deteriorated. The abutment on the peninsula side is ineffective. In its present condition, the weight restriction on the bridge has been changed from 2 . ton axle weight to 2 ton total vehicle weight which would prohibit fire trucks from utilizing the bridge. Councilmember Benson expressed his belief the City is facing an incredible liability which needs to be resolved immediately as well as a major safety concern. Mayor Bean stated he would like to see staff come back before the next Council meeting with a proposal which would outline a 20-foot bridge along with alternatives as to the minimum elevations necessary on the approach to the bridge. This would assume the road width would be maintained at 20 feet and the bridge being constructed of timber and steel. Kilgore pointed out the cost would be approximately 60 percent higher than the low cost alternative. Brown stated the original plan had been to approve the feasibility study and to proceed with plans and specifications as early as the last Council meeting. He further stated the window of the season is approaching. Kilgore acknowledged that a significant amount of time is lost in the bidding process. In the event of an emergency situation, the City could negotiate with one or two bridge contractors and have the . contractor order the necessary materials. Mayor Bean noted the City would probably not be able to obtain competitive bidding once an emergency has been declared. Administrator Hurm asked about the possibility of the City purchasing the materials prior to obtaining a contractor. Kilgore stated that could be done, however, he did not feel this would save much time. He stated he could recommend some reputable bridge contractors. City Engineer Brown stated his appreciation to the Bridge Advisory Committee for all of their input in this matter. .. ~ . . . WORK STUDY SESSION JUNE 24, 1996 . PAGE 5 3. ADJOURNMENT Shaw moved, McCarty seconded to adjourned the Work Session Meeting at 11: 07 p.m. Motion passed 5/0. RESPECTFULL Y SUBMITTED, Cheryl Wallat, Recording Secretary TimeSaver Off Site Secretarial ATTEST: ROBERT B. BEAN, MAYOR JAMES C. HURM, CITY ADMINISTRATOR CITY OF SHOREWOOD Position Secretary/Receptionist Objective and Scope To perform secretarial, clerical and general front-desk duties. To receive telephone calls and visitors in a pleasant and business like manner and to refer items which this position is not responsible for to the proper City personnel. Relationship Reports to: Executive Secretary!Deputy Clerk Specific Responsibilities 1. Answers incoming telephone calls and in-person inquires in a diplomatic and helpful manner, providing accurate information, referring callers to appropriate individuals, and recording accurate information in their absence. . 2. Collects incoming funds, prepares receipts and daily deposit, and balances petty cash each day. 3 . Processes and delivers incoming mail, voice mail and E-mail messages on a daily basis, maintaining a log of requests and ensuring a proper response. 4. Coordinates the preparation, production and maintenance of the City communication tools, including but not limited to: voice mail system, bulletin board, customer service evaluation forms, Shorewood profile, Friendly User Guide, Internet HomePage, and the Tonka Report. 5. Ensures that supplies are available, information is organized and accessible, work requests are processed quickly, and deadlines are met. . 6. Responsible for scheduling building inspections. Assists with the acceptance and/or issuance of various applications, licenses and permits, including but not limited to: homestead applications; voter registration; dog licenses; and plumbing, mechanical and building permits. 8. Responsible for light maintenance of general office areas. 7. 9. Provides secretarial and general clerical assistance. 10. Performs other duties and assumes responsibilities as assigned. Minimum Requirements. 1 . Education - High School diploma. Additional training in secretarial, computer or receptionist skills desired. 2. One to three years of experience after high school, to acquire work planning and office practice skills. Adopted by the Shorewood City Council on j~ Secretary/Receptionist 3 . Knowledge of correct English usage, including grammar and spelling; visual proofreading skills. Can type with speed and accuracy and learn to use any required equipment. 4. Ability to compose routine answers to correspondence and inquiries. 5 . Ability to use the computer efficiently for word processing, spreadsheet computations, data base management and other assigned applications. 6. Ability to work effectively with others, by offering to help, responding to questions willingly, and looking for ways to improve cooperative efforts. 7. Ability to learn and remember facts about the department activities and staff; ability to plan ahead, accounting for interruptions and other unanticipated events. 8. Ability to exercise tact and discretion. . 9. Ability to prioritize work effort so that level of supplies is monitored and work in progress is accomplished promptly and on time. 10. Must have outstanding grooming and deportment. Work Environment: 1 . The work environment is that of a typical office. 2. The noise level in the work environment is moderately noisy on an occasional basis. 3. Office equipment typically operated includes telecommunications systems, computers, dictating machines, calculators, typewriters, and collators. The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. . ~ ," .;~. Adopted by the Shorewood City Council on ;... \f... ~ . . . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 · (612) 474-3236 ~ ~ MEMORANDUM TO: FROM: DATE: RE: Fll..E NO. Mayor and City Council Brad Nielsen 3 July 1996 Sign Permit - Total Gas Station (formerly ICO) 405 Sign Permits Lawrence Sign Company, representing the Total gas station (formerly leO) at 5680 Manitou Road, requests approval of a permit to replace existing signage on the site. They propose two wall signs (see Exhibit A) to be located on the west side of the building. They also propose a freestanding pylon sign (see Exhibit B) to be located in the southeast comer of the site. Exhibit e shows the location of the pylon sign on the property. With on exception the proposed sign plan is considered to be consistent with Shorewood's sign regulations. The total area of signage exceeds the allowable area by approximately two square feet. The applicant has indicated that the "ICOlLive Bait" sign will be reduced to comply with the City's Code. As indicated in the applicant's letter, the proposed wall signs are 27.5 and 32 (to be reduced to 30) square feet in area. The pylon sign contains 72 square feet and is 20 feet in height. The building silhouette contains approximately 1290 square feet of area. The total area of signage will be 129 square feet, 10 percent of the silhouette. It should be noted that since the property is a comer lot both the south and east sides of the building can be counted for sign area purposes. One fmal issue to be considered is that an existing billboard on the site is nonconforming. It is recommended that the approval of the present sign permit application be conditioned upon the lease for that billboard not being renewed and the billboard being removed upon expiration of the lease. cc: Jim Hurm Tim Keane Dan Ginkel J.D. ,J Resiaen~jal C\)mrnuni-;:'/ J/7 :"':1'<9 't;J/rr?2[:')/7':<-; "j' :'c~~.:r" :/-,--;,._~l -, '" . . '" CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDA Y, JUNE 25, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES DRAFT 1. CALL TO ORDER Chair Martin called the meeting to order at 7:00 p.m. 2. ROLL CALL Present: Chair Martin; Commissioners Puzak, Trettel, Wilson and Dallman; Administrator Hurm; Engineering Director Larry Brown. Vice-Chair Bill Colopoulos; Commissioner Bensman; Council Liaison McCarty. Bensman and McCarty arrived during playground equipment presentation. Absent: BADGER PLAY EQUIPMENT PRESENTATION Representatives of two playground companies had been invited to separately present their plans for a play area within a given budget of $18,500. Shorewood has purchased equipment from these companies in the past, and has been pleased with both. 7:05 Harlan Lehman, Minnesota Playground showed a sample of the Megalock equipment he recommended and explained each of the elements included in his proposed plan. He included a free climber that is new on the market. His plan also has a rubber surface for handicap accessibility to one end of the main play structure. A rubber surface and handicap swing would be shown as a future option. Harlan discussed signage and other options and answered questions. 7:40 Bill Bach, Earl F. Andersen, Inc. presented two possible plans of differing materials and pricing groups. Plan "B" was a pre-designed structure with very limited options, but could have more equipment for the money because of that. Both systems had clamps for attaching play elements to the posts. Bill had also included the handicap access pad in his plan and discussed ways to work it into the budget of $18,500 by eliminating other features. (Both representatives had been called earlier in the day with this request.) There was also time for questions and discussion. Following both presentations, the Park Commission members discussed their individual impressions of all the proposed options and weighed the costs and features offered. City Engineer Larry Brown stated that installation should not be problematic with either system. Jim Wilson moved that the Park Commission accept the proposal from Minnesota Playground and recommend that the City Park Foundation purchase that equipment for Badger Park. Sandy Trettel seconded and the motion passed unanimously._ SA .- .; ~ SHOREWOOD PARK COMMISSION MINUTES TUESDA Y, JUNE 25, 1996 PAGE 2 of 4 3. REVIEW AGENDA. There were no changes to the agenda. 4. APPROVAL OF MINUTES Wilson moved, Dallman seconded to approve the Minutes of the April 23, 1996 meeting as presented. Motion carried unanimously. Puzak moved, Martin seconded to approve the Minutes of the May 29, 1996 meeting as presented. Motion carried unanimousily. . 5. MATTERS FROM THE FLOOR There were no matters from the floor. 6. REVIEW PARK TOURS Administrator Hurm stated that the information will be prioritized and budgeting identified for presentation at the next meeting of the Park Commission. 7. COMMISSIONER REPORTS A. Trail Plan and Community Survey Update. Hurm reported that less than 300 surveys have been returned, and at this point there is no update. B. Snowmobile Task Force Wrap-up - The final meeting is past and the results will be a substantial and detailed report to the City Council at the July 8 meeting. The conclusion is to recommend that snowmobiling continue to be allowed in Shorewood with an emphasis on ways to create better safety and education, and to increase enforcement and to update the existing ordinance. Hurm added that this could affect the Park Commission in areas such as signage, monitoring, overseeing a subgroup, communication and/or education. . C. Park Foundation Report. Ken Dallman reported that Foundation is still looking into trying a temporary concession stand for about a month at Freeman. There has not been a Park Foundation meeting since last month and the next one is set for August 15. D. Goal Statement for Parks. Dan Puzak read a suggested statement for Park Goals, which incorporated the purpose of trails as a link to the system. After some discussion, a revised statement was developed: , ." ? r Ii '. "'.c.. rill · " . . SHOREWOOD PARK COMMISSION MINUTES TUESDA Y, JUNE 25, 1996 PAGE 3 of 4 To guide the development and maintenance of a diverse park and recreational trail system. The recreational system, consisting of neighborhood parks and trails would serve as attractive destinations and meet the demographics and needs of the community. The inclusion of trails in the goal statement is in support of a desire to get away from dependence on motorized vehicles and to reduce the "island" feel of neighborhood parks. This subject will continue to be an item of discussion at future meetings. 8. REPORT ON COMMEMORATIVE SIGNS It was decided that signs for each of the existing play structures would be purchased from whichever company provided that particular equipment. Signs should include the City logo, but not the name of the supplier's company. Where possible, the sign will be incorporated into the structure as a panel, rather than as a freestanding unit. The square or rectangular shape is preferred. Roxanne Martin and the park secretary will present details of wording and costs at the next meeting. 9. BADGER PLAY EOUIPMENT . BID REVIEW This subject was covered at the beginning of the meeting. 10. BADGER FOOTBALL FIELD. FILL AND PONDING A letter has been sent to the football association to verify plans to move, crown, and re-sod the field at Badger. Engineer Brown also explained that the Watershed District is requiring the creation of a pond in the park area. The pond will have a shallow grade around the edges and will not be visibly blocked from the park. It is seen as a positive feature and as an amenity to the Senior Center. It was also decided that there should be a letter to abutting residents about these changes and also to ask for volunteers in the play structure installation. 11. TOURNAMENT POLICY. APPLICATION FORM. AND FEE SCJlEDULE This item will be put on the agenda for the next meeting. 12. ESTABLISH NEXT MEETING DATE The next regular meeting of the Park Commission will be on Tuesday, July 23 at 7:30 p.m.. SHOREWOOD PARK COMMISSION MINUTES TUESDA Y, JUNE 25, 1996 PAGE 4 of 4 13. ADJOURNMENT There being no further business, Bensman moved and Dallman seconded to adjourn the meeting. Motion passed unanimously and the meeting adjourned at 9:50 p.m.. - RESPECTFULL Y SUBMITTED, Connie Bastyr, Park Secretary A' 'tI . . MEMO DATE: TO: FROM: RE: July 5, 1996 City Council James C.Hurm, City Administrator Badger Playground Proposal The Park Commission has heard two proposals for playground equipment for Badger Park and would like to make a fmal recommendation to the Council. Of the two plans presented at the June 25 Park Commission meeting, the one prepared by Harlan Lehman of Minnesota Playground was selected by the Commission members in a 6/0 vote. The features to be included in the structure are: . . . Factory Installed MegaLocs construction design . Four slides of varying designs . One "S" shaped horizontal ladder . One horizontal double trapeze ring bar . One caterpillar "Rainbow" Crawl Tube . One ride track . Five climberslladders of varying designs with entry archways . One molded roof . Molded-In graphic sign panel . One sand scoop/digger designed for handicap accessibility . 30 Sq. Ft. poured in place rubber for handicap addessibility to play structure . One galvanized swing frame with enclosed tot seat and three superseats (with potential for future handicap accessible swing) Price includes freight to the site. Recommended Motion: To accept the proposed plan of Minnesota Playground for Game Time equipment in an amount not to exceed $18,500. cc: Harlan Lehman, Minnesota Playground 5B CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927 · (612) 474.3236 MEMORANDUM TO: Mayor and City Council Jim Hunn., City Administrator . DATE: July 3, 1996 ~ FROM: Larry Brown, Director of Public Works RE: Receive Bids and Award Construction Contract Eureka Road Watermain Installation from Smithtown Road to Birch Bluff Road City Project 95-14 and Smithtown Road (South Link) Watermain Installation and Appurtenances from Boulder Bridge Drive to Victoria City Limits City Project 95-15 On June 10, 1996 the City Council approved the plans, specifications and engineer's estimate of construction and authorized advertisement for bids for construction of the above referenced projects. On July 3, bids were received and opened in the City Hall Council Chambers. . Since both the South Link project and Eureka Road project were similar in nature, these two projects were bid as one construction contract. Where appropriate, this typically saves the City dollars in mobilization and overhead costs. Cost Breakdown Exhibit A is the bid tabulation for the project. The low bidder is GL Contracting of Medina, Minnesota. with a bid of$ 399,493.90. The following is a breakdown of the two projects. Proi eet En2ineer's Estimate of Construction (1) Construction Bid Eureka Road Project South Link Project $ 224,385.00 $ 135.412.50 $ 244,692.40 $ 154.801.50 Total $ 358,797.50 $ 399,493.90 (1) Construction costs only-no contingencies or soft costs included A Residential Community on Lake Minnetonka's South Shore Pc l....-- . ,,~ Eureka Road and South Link Award of Contract July 3, 1996 Page 2 of3 Financinl! Eureka Road: Eureka Road watermain is a trunk main which will serve several side streets both to it's east and west. The Implementation Plan for Shorewood' s Watermain Distribution System indicated that the watermain costs (installation alone without roadway reconstruction costs) were projected at $129,411. The cost breakdown for the current bid indicates that $ 183,200 is dedicated to watermain costs with the remaining $ 61,492.40 dedicated to roadway and driveway restoration, totaling the bid of$244,692.40. . Assessments for the project are expected to generate $ 145,000, with trunk charges for Watton Ponds providing an additional $45,000 (based on the latest recommendation of the Planning Commission of 9 newly created lots). The $ 190,000 of revenue will be applied to the watermain portion of the project. Please note that the figures listed here do not include contingency or soft costs which will be tallied as the project is completed. Eureka Road had been slated for reconstruction utilizing Municipal State Aid (MSA) funds. Since the roadway reconstruction failed as part of the approval process, the City will have to deviate from the Capital Improvement Program since MSA funds are not being utilized. Therefore, the remaining $61,492.40 used for street restoration will have to be funded by the local street reconstruction fund. South Link Project: . The cost breakdown for this portion of the bid is broken down into two parts. The first is the cost of the watermain itself bid at $90,318.70. The second portion of this includes the cost for the metering station to serve the City of Victoria with a backup supply of water. This amounts to $ 32,215.80.00. As part of the agreement with the City of Victoria, the cost of construction of the metering station would be their cost. Ultimate revenue for the project is estimated at $120,000 in assessments and $ 70,000 dollars in trunk charges. Most of this revenue is future dollars as properties adjacent to the project develop. Construction Selluencinl! and ImfJacts ~ Eureka Road and South Link Award of Contract July 3, 1996 Page 3 of3 Construction may begin as early as July 17, 1996 if all of the contracts and bonds are received. The contract indicates that all work is to be completed with the exception of a seal coat for both roadways by September 30, 1996. A seal coat will be applied to both roadways on or before July 31, 1997 as part of this project. This will allow for any settlements which occur next spring to be corrected prior to a seal- coating. . Staffhas tried to avoid the necessity to detour traffic in the design of this project. Try as we might, it will be required for both portions of the project. In both instances, the watermain is being installed at the edge or on one side of the road. Since there is often trees and steep side slopes adjacent to the roadway, the contractor is forced to pile the excavated material on the roadway a sufficient distance away from the excavation, so as not to endanger workers installing the watermain. Specific requirements as to the proximity of the "spoil pile" are governed by the Occupational Safety and Health Administration (OSHA). Due to the width of the corridor available, it will be necessary to detour traffic as we have done during the 1995 projects. Local traffic will be allowed access from one end or the other as the excavation and installation proceeds down the roadway. The length of the excavation will be kept to as small as practicable such that access can be achieved from either end of the work, as it proceeds down the roadway. The detour route to access homes north of the excavation site for the Eureka Road project is shown in Exhibit B which reroutes traffic from Smithtown Road to -Grant Lorenz Road-Birch Bluff - back to Eureka Road. The detour route for the South Link Project is shown in Exhibit C and will route traffic from Smithtown Road to Cathcart-West 62nd Street, Church Road-to State Highway 7. - Recommendations: Shorewood's cost for construction of the watermain is for both projects will be $399,493.90 minus $32,215.80 (cost of the metering station) or $367,278.10. This is within 2.4 percent of the estimated costs which is within reason for a project of this size. GL Contracting is a reputable firm which performs may large projects through out the metropolitan area. Therefore staff is recommending award of the contract to GL Contracting for the amount of $399,493.90. A resolution is attached for your consideration. SOUTHBID BID TABULATION FOR: EUREKA ROAD AND SMITHTOWN ROAD (SOUTHUNK) WATERMAlN IMPROVEMENTS CITY OF SHOREWOOD Bids opened: 11:00 A.M. OSM-SCHELEN-MAYERON 3-Jul-96 AND ASSOCIATES. INC. 1. R an Const. Inc. Shakopee. MN 2. G.L. Contractin , Inc. Medina, MN 3. Dave Perkins Contractin Co. Ramse ,MN 4. Northdale Construction Co, Inc. R ers, MN $399,493.90 $465,810.00 $408,894.90 Engineers Estimate I hereby certify that this is a true and correct tabulation of the bids as received on: ~te'lc3:,: C' VVY0 /o~ James C. Hurm City Administrator Larry Brown. PE Director of Public Works OSM Project No. 5718.11 Page 1 y . - = '/ ~ 1-': .:-- ,.' :- I ~ ...:..; Q. ~, \ ) r- u l.&J ..., o a:: Cl. o z UJ . Q:: (f'~ ~ a Q:: (" Gc. e:) f'\- ....... - 1.....1 p." / .~. t>' _ -f / !:- -;,J..... ~t~ Sd-~' '- -:?-,.6- o .... (' -t '-' Z . 3 /\~. -, 'I.. ~ , ~ l' IV! ~. ~~ ~ Cl. I' i~-'. r-'~' i '-: 3 .:j : : j ~ 1:~1 i -f::./::; -" .j . --- t.&J I I -'.Ie:' . . <. aJ ~ I ~~ ~ I,' . ~8 a -: ~ - <:) t::) ~ ~ =: ,." (".- ! g ~ )IIiIl - ~...Q P - c;; 0 ~ -....: : ~ ~ ..~ 0 Q ~ ~ i ~ 'c:J -}./ C:: u.-/ IN3CJ07 IN'r/(jD L...: ~ ca a <: ~=::::~~ ""-- ~ lr). City Project 95-14 Eureka Road North EXHIBIT E ~ . .. . '\ ~\ D"~ 'M' \ \y 00 7< OJ ~)-~~ I? [J Project ,'-', . , -.1 ..") '~IV h.. I I .~ I . I I Detour ! ,.n Route ; 1...,_<', ' fr', ",', I \ ),:J (;0 \ ( !" ,~ , . . - 0 L ' B [ \." t.\ : C, i... ~- t .... <<0' ',_.", ! '- DN . ,':1.: .~ T117 R23W .32 !~iJ li=1 A;~I - T I --v ~i;l!l '~n-':~i'" ,':i /11:; ~~... '--' o L..l .' .... City Project 95-15 Smithtown Road (South link) Exhibit C 1 \-\\g".."a'l s\a\e .J CITY OF SHOREWOOD RESOLUTION NO. 96-_ A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE EUREKA ROAD WATERMAIN IMPROVEMENTS AND SMITHTOWN ROAD (SOUTH LINK) WATERMAIN IMPROVEMENTS . WHEREAS, pursuant to Resolution 96-52 adopted June 10, 1996, an advertisement for bids for the Eureka Rd Watermain Improvements and Smithtown Rd (South Link) Watermain Improvements, City Project No. 95-14 was published, bids were received which were opened on July 3, 1996 at 11:00 a.m., and tabulated according to law (such tabulation is attached hereto and made a part hereof as Exhibit A); and WHEREAS, the City Council has determined that G.L. Contracting, Inc., of Medina, MN, is the lowest responsible bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a contract with G.L. Contracting, Inc. in the name of the City of Shorewood, according to the plans and specifications therefore approved by the City Council on fIle in the office of the City Administrator/Clerk. 2. That the City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the next lowest bidder, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of July, 1996. . Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator/Clerk ,..., CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236 MEMORANDUM TO: Mayor and City Council Jim Hurm, City Administrator IP FROM: Larry Brown, Director of Public Works . DATE: July 3, 1996 RE: Public Information Meeting - Residents Interested in Municipal Water Service Smithtown Road-South Link Area As the City Council is aware, there has been a request for municipal water service from a portion of the residents between the west right of way line of Smithtown Road and Lake Minnetonka as shown on Exhibit A. On June 26, staff conducted an information meeting to discuss alternatives to providing this servtce. . These homes lie in two groupings. The first group to the north, is 6 homes approximately 1200 feet west Smithtown Road. Five of these 6 homes share a common driveway via easements onto Smithtown Road. Residents within this group appear to be either neutral or in favor of municipal water service. The most cost effective method of serving these homes is the extension of a 6 inch diameter watermain along the driveway as shown on Exhibit A. Most of the residents within this group of homes have indicated a willingness, on a preliminary level, to grant an easement such that the watermain could be extended to a common point. The alignment for the watermain follows the existing driveway due to mature vegetation and topographical constraints. Preliminary costs for construction of this watermain is estimated at $24,000. This watermain would also provide a fire hydrant for fire protection and flushing of the watermain. Residents of this group have indicated that the City should pay for the cost for the extension of the watermain from Smithtown Road to the common point of access. They have stated that this situation is similar to the way the City of Shorewood will treat a private roadway such as Ridge Point Road or Ridge Road. Currently, there are 6 homes which have the potential to hook up, if all easements required to serve the common point are granted. Several "cross easements" for water services will be required, as there is no one common point to the lot lines. A Residential Community on Lake Minnetonka's South Shore ab, ~ Public Information Meeting July 3, 1996 Page 2 of2 The second group of homes includes the lots of the Bay Park Addition and four additional lots to the south. Again, the most cost effective method to serve tfiese homes is by a common 6 inch diameter watermain extending 500 feet west of the Smithtown Road right of way. The alignment for the watermain follows the existing shared driveway due to mature vegetation and topographical constraints. Costs associated with this portion are $ 13,000 (construction costs only) which also includes a hydrant for fire protection and flushing of the watermain. A few of the residents of this area have voiced a strong opposition to the extension ofwatermain to these lots. On July 1, I met with Mr. Haskavitz who is the attorney representing the current owner of the Bay. Park Addition. Mr. Haskavitz indicated that the extension of a watermain within a neighboring lot that requires another property owner to obtain an easement for service, is unfair and worthy of a lawsuit. Mr. Haskavitz indicated that in his opinion, the City should be extending a watermain through the Bay Park Addition if service is extended at all. The intent of both of these water services is to extend watermain to a feasible point for each of the groupings of lots. There is no one point for each group, that can serve each property without at least one neighbor having to obtain an easement to reach the proposed watermain. Based on this information, staff is recommending that a blank letter of petition for installation of a watermain be mailed to the residents in both groups. If executed and returned, this letter will petition the City for the improvement in addition to waiving the right to a public hearing for the $ 5,000 assessment for municipal water service. Once the properties who have petitioned the City in writing have been determined, staff will meet with the property owners again to determine a feasible route based on those . petitioning and availability of easements. For the City to proceed with construction of the watermain for each group of homes, the appropriate easements will have to be fully executed by the appropriate homeowners, and submitted prior to the commencement of construction. Staff will work with willing neighbors to draft and execute the necessary easement documents. If this can be accomplished on a quick timeline, this will be brought back to the City Council for a formal change order to the South Link Project. If these documents can not be executed in time, this will be constructed under a different project. I. I ~ -..:... y ,JItl c " J. r ~ , ') N.(II I ~ "v' .IJ.:' Js:, , , ... ... I~ I , , , I ... "', I 170 60 I)) \~5 '!. \ ;...~. . . "r" 3 ~ ,... '" '-' . - :0;\ .' " . ?~~ 36 .............. 1:,;" ~; .... .... . ,.. VI'" ....., , '. oM ... ... ... . .... ... ... v. 1: C :t, "I ~ ~ N '-' ';;$ \.... \ ~\ '~~ $42 I, 0 , , c;'l-~ ... \ \ \ \ \ -.}, \Ut ~ '. '$ '. .1 z,. ~ C I. .. ,~ N IE6HBOfZ.H~O W/ Si-fARED DR.)V~A-}." MAYOR Robert Bean CITY OF SHOREWOOD COUNCIL Kristi Slover Bruce Benson Jennifer McCarty Doug Malam 5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 . (612) 474-3236 SMITHTOWN ROAD PUBLIC INFORMATION MEETING JUNE 26, 1996 CITY HALL COUNCIL CHAMBERS NAME' ADDRESS LAeRY BRowN //E/L//J1/iRV ~/tr ;JjE.::JE:5/C~' . / ~ ~~ 4{#~ d~;~~IrJA /t&;,{{ ~ 5"L\Ah~.- B:II GCJ7sChu!( , ~'" K:r- nx V~" ~'T'f elbJNe.eR- 6Z7?'jJO 5/J?JJ;z/70~(},t/ ~ALJ . , /'/;1/ E, ~ ~ .1' I .4~ /J/ ~'?-da....~( -7f;;~ .' ~~_. ~~"t:2:k'7 ~ . 'H . jI) () '-=itC(il.{Ll';"7C-f :A79'30 S111 ,trot/ill ~t v\.. 7~1'i\i4 c;1V\;ikfDLv\\. 9J I c;tt/;f~O~ ;} 7C;~O 5 y)1,-I)1 tvCcAl Ref :2 7 cr 7d > r/rl" ~ -n? 1;;:.1 n I(cl , , ,. ~~~--.. os 1''"', 1; c;::'"::>Sc,c... ' iVC-, . A Residential Community on Lake Minnetonka's South Shore CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council Jim Hurm, City Administrator ~ FROM: Larry Brown, Director of Public Works . DATE: July 3, 1996 RE: Smithtown Road Watermain Extension from Country Club Road to Eureka Road South City Project 95-16 On June 10, 1996 the City Council authorized advertisement for bids for the installation ofwatermain on Smithtown Road from Country Club Road to Eureka Road. Bids were received and opened in the City Hall Council Chambers on July 3, 1996. The Bid tabulation is attached as Exhibit A for your review. The low bidder for the construction contract is Ryan Contracting, Inc. for the amount of$ 391,990.50. The Engineer's construction estimate was $ 364,465.00. . Construction cost breakdowns include watermain construction, minor sanitary sewer construction and roadway restoration. These are listed below: Breakdown Construction Cost Watermain Construction Sanitary Sewer Construction Roadway Restoration $ 265,558.00 $ 3,800.00 $ 122.632.50 Total $ 391,990.50 The City of Shorewood Implementation Plan for the Municipal Water System indicates that the anticipated revenue ultimately generated by watermain assessments is $210,000. This same report anticipated watermain construction at $ 248,899.50. I have recommended to OSM Associates that any roadway disturbed by the installation of watermain that is not to be reconstructed should be seal coated the following year, if not overlaid. This was included in the proposal form for the bids received. Based on the fact that it is anticipated that A Residential Community on Lake Minnetonka's South Shore ~ ~ Smithtown Road Award of Construction Contract July 3, 1996 Page 2 of2 Smithtown Road will be reconsidered for reconstruction in 1997, the seal coating should be deducted from the contract. It is recommended that the City Council award the contract as proposed. Staffwill return to the City Council with a change order for a deduct for the amount of $14,060 at a later date. A detour route for this project is also proposed as shown in Exhibit B. As the City Council is aware, the ability of the City to extend water services to the 66 foot right of way line has been questioned in some areas. To insure that the City is not violating any property rights, curb . boxes will be extended to the edge of the pavement or shoulder area if a resident contests the 66 foot right of way in areas where right of way has not been specifically dedicated. Unfortunately, placement of the curb stop box at the edge of the pavement makes it unavoidable to re-excavate a portion of the roadway for a private contractor to hook up to the curb stop box. A property owner's contractor will be required to restore Smithtown Road equal to conditions prior to excavation. This cost would be an out of pocket expense directly to the homeowner. Locating the curb boxes on the edge of the roadway is undesirable. The top of the curb stops create a small bump in the roadway, and are susceptible to damage by snow plows. The alternative to this is to obtain a right of entry for the purposes of installation of the curb stop and water service beyond the prescriptive rights. By granting the easement for the installation of the curb stop the homeowner reduces their out of pocket expense at the time of hookup, as this avoids the unnecessary excavation and restoration of Smithtown Road. To facilitate this in a efficient way, staff is recommending that a letter be drafted and sent to each . property owner along the project route explaining the above scenario and associated costs. This letter will request acknowledgment of placement of the service 33 feet from centerline. Ifa resident wishes to contest the 33 feet, staffwill meet with them on an individual basis. Iffor whatever reason agreement cannot be reached in these instances, the curb stop box will be placed at the edge of the pavement. The primary goal of the implementation plan is to connect the City's existing water systems to insure an adequate supply of water for consumption and fire protection. Being that this portion of Smith town Road is a critical link between the Boulder Bridge and Badger Field water systems, staff is recommending award of the contract to Ryan Contracting for the amount of $391,990.50. A resolution is attached for your consideration. !i to. ~ . . . Smithbid BID T ABULATJON FOR: Bids Opened: 10:30 A.M. 3.Jul.96 CONTRACTOR 1. Ryan Const. Inc. SMITHTOWN WATERMAlN IMPROVEMENTS CITY OF SHOREWOOD OSM-SCHELEN-MAYERON AND ASSOCIATES, INC. BID BOND TOTAL BID $391,990.50 3. G.L Contracting, Inc. $404,047.67 2. Northdale Const. $408,873.27 4. Dave Perkins Contractin $524,205.00 ..., I hereby certify that this is a true and correct tabulation of the bids as received on: Date: July 3, 1996 -/~ --. ,n v<.h"\ Larry Brown. PE Director of Public Works OSM Project No. 5718.10 I James C. Hurm City Administrator EX I ,. A " r-1 , B IT T". r , . I- . I- .~. Ql> OJECT . . C:t: ::::J lJ...J lJ..J D o W .:s: Ct: "C '- V) H,~~H OJ NG A V J~_~) \../)(6) -- [IRQ: .J:: "-' SA/THrOWN ""( --..J S'T AR ,5, -" 1- - f1\ NOTES: , C"::} ~ALL TRAFFIC C9~TROL REOUIRED FOR ON SMITHTOWU ROAD BETWEEN EUREKA OAD NORTH CJ: & COUNTRY CLUB ROAD FOR UTILITY C STRUCTION & STREET RESTORATION. INCLUDING PROPER SIGNING & DIRECT FOR LOCAL TRAFFIC WITHIN CONSTRUCTION AREA SHALL BE CLUDED IN LUMP SUM BID FOR TRAFFIC CONTROL. (3) ALL SIGNING & BARRICADES REDUIRED F THE DETOUR SHALL- ALSO BE INCLUDED IN THE LUMP SUM BI FOR TRAFFIC CONTROL. LOCAL TRAFFIC ONLY DURING CONSTRUCTION ~ Project .~ i L ,4 Detour Route ""( ~ lJ...J Q: ~ ~ lr) <: ""( Z ""( ~ '~ I , ~, BARBt, e I!\~ c::J C:t: RD C:) Q: ct} :::::> )..... ~ C:t: '- <: C) ~ ~ -.r ...-A --..J ~ ~ J- ~Q ~i ~ ~ ('"\ r-,-- City Project 95-16 Smithtown Road ""( ~ Q::)' EXHIBIT B .. . . . CITY OF SHOREWOOD RESOLUTION NO. 96-_ A RESOLUTION ACCEPTING BIDS AND A WARDING CONTRACT FOR THE SMITHTOWN ROAD WATERMAIN IMPROVEMENTS WHEREAS, pursuant to Resolution 96-53 adopted June 10, 1996, an advertisement for bids for the Smithtown Road Wa!ermain Improvements, City Project No. 95-16 was published, bids were received which were opened on July 3, 1996 at 10:30 a.m., and tabulated according to law (such tabulation is attached hereto and made a part hereof as Exhibit A); and WHEREAS, the City Council has determined that Ryan Contracting, Inc., is the lowest responsible bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a contract with Ryan Contracting Inc. in the name of the City of Shorewood, according to the plans and specifications therefore approved by the City Council on fIle in the office of the City Administrator/Clerk. 2. That the City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the next lowest bidder, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of July, 1996. Robert B. Bean, Mayor ATIEST: James C. Hurm, City Administrator/Clerk STRAWBlO BID T ASULA TlON FOR: STRAWBERRY lANE WATERMAlN IMPROVEMENTS CITY OF SHOREWOOO BIDS OPENED: 10:00 A.M. Orr-Schelen-Mayeron 1. Kusskie Construction Co., Inc. x 2. Northdale Const. Co. x $526,341.61 . 3. G.L. Contractin , Inc. x $541,402.80 4. Ryan Contractin , Inc. x $546,686.00 5. Dave Perkins Contractin , Inc. x $672,977.00 . Engineers Estimate $494,233.00 I hereby certify that this is a true and correct tabulation of the bids as received on: Date: July 3, 1996 L6-~ Larry Brown. PE Director of Public Works OSM Project No. 5718.13 G Vi V'/..N\ I James C. Hurm City Administrator Page 1 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474.3236 MEMORANDUM TO: Mayor and City Council Jim Hurm, City Administrator /~ FROM: Larry Brown, Director of Public Works . DATE: July 5, 1996 RE: Strawberry Lane Reconstruction Project Between Smithtown Road and West 62nd Street City Project 95-17 Consideration of Award of Bids for Construction On June 10, 1996 the City Council authorized advertisement for bids for the reconstruction of Strawberry Lane from Smithtown Road to West 62nd Street. Bids were received and opened on July 3, 1996 at the City Hall Council Chambers. Exhibit A is the bid tabulation for the project. The low bid was submitted by Kusske Construction from Chaska, Minnesota. The bid submitted was for the amount of$475,519.15. The engineer's estimate for the project is $494,233.00. . Unfortunately, staffis recommending that this project be postponed until 1997 due to permitting problems. The plans had proposed that the drainage system utilize the existing ponds adjacent to the intersection of Strawberry Lane and Strawberry Court, and the pond off of Peach Circle. Calculations proved that the ponds operate successfully for rate control. Plans and specifications were submitted to the Minnehaha Creek Watershed District for review concurrent with the bidding process. The review conducted by the District stated that although the ponds met the hydraulic criteria, the nutrient removal criteria is not met for the proposed drainage systems and would not be acceptable. To utilize the existing ponds, the ponds would have to be enlarged and dredged out to NURP criteria. Proximity of the existing homes makes this alternative unlikely. Another alternative is to construct a separate pond. Staff is reviewing the design, and has begun the process to seek out easements or land acquisition to construct a separate pond. This will require that the stonn sewer system be re-designed and resubmitted to the Watershed District for review and approval. In light of everything that needs to be completed, it is very unlikely that a redesign could be completed, A Residential Community on Lake Minnetonka's South Shore 'f#',o Strawberry Lane July 5, 1996 Page 2 of2 reviewed and approved by the Watershed District, and allY easement or property acquisition completed in time to perform construction this year. Therefore staff is recommending that the bids for the project be rejected by the City Council, and that Strawberry Lane be reconstructed in 1997. In retrospect, the new rules that have been adopted by the Watershed District as of February, 1996 have made the permitting process more rigorous and difficult to successfully gain a permit. Because of this, running permit approvals concurrent with the bidding process is undesirable. For Strawberry Lane, the City was under a time restriction to get the design completed. Unfortunately, the permitting process and . bidding process had to occur simultaneously. For the long term, staff is hoping to revise the cycle of Capital Improvements such that the design and permitting process are completed by January of the year that the project is to be bid. This will certainly be discussed further as staff begins to revise the Capital Improvement Program. I will present a revised resolution for execution at Monday's meeting. . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331.8927 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council Jim Hurm, City Administrator FROM: Larry Brown. Director of Public Works ~. . DATE: July 5, 1996 RE: Shady Island Bridge Replacement Project Approval of the Feasibility Report and Authorizing Preparation of Plans Specifications and Estimate. City Project 95-19 On June 24 the City Council and the Shady Island Bridge Advisory Committee met at a joint work session to consider the various alternatives for replacement of the existing bridge between Shady Island and Enchanted Island. . . The direction given to OSM Associates, Inc. was to revise the feasibility study to consider two separate alternatives. The first alternative is a timber bridge at a 20.0 foot width face to face of curb. The second alternative is a combined timber and steel bridge at a 20.0 foot width face to face of curb. Discussions during the work session centered around the liability issues of constructing a bridge of less width than the accepted standard listed in the Bridge Standards for the American Association of State Highway and Transportation Officials.(AASHTO). The standard width recommended is 36 feet to accommodate one lane of traffic in each direction and pedestrians. The current timber bridge is approximately 19.5 feet in width and is limited in geometric design. The City Council recommended that a bridge of 20 feet in width be investigated to avoid environmental impacts caused by additional encroachment into the lake. Based on this information, OSM Associates was directed to prepare a feasibility study considering the two timber alternatives at a 20.0 foot width. Paul Hornby ofOSM Associates will be presenting the feasibility study at the July 8, 1996 City Council meeting with cost estimates. At the time of this report, the feasibility study was still being compiled and were not ready for print. A Residential Community on Lake Minnetonka's South Shore II q. CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION ACCEPTING THE FEASIBILITY STUDY AND ORDERING PLANS, SPECIFICATIONS AND ESTIMATES FOR CITY PROJECT 95-15 SHADY ISLAND BRIDGE IMPROVEMENT WHEREAS, pursuant to a resolution adopted by the City Council December 11,1995, a Feasibility Report for City Project 95-15 was presented to the City Council on July 8, 1996~ and . WHEREAS, Orr-Schelen-Mayeron & Associates, Inc. has prepared said Feasibility Report~ and WHEREAS, such improvement is considered to be technically and financially feasible. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. That the Mayor and City Administrator are authorized to enter into an agreement for preparation of Plans, Specifications, and Estimates with Orr-Schelen-Mayeron and Associates, Inc. for said project and will report to the City Council with all convenient speed. 2. Orr-Schelen-Mayeron and Associates, Inc. is hereby designated as the engineer for this improvement. They shall prepare Plans, Specifications and Estimates for the making . of such improvement. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of July, 1996. ROBERTB.BEAN,MAYOR ATTEST: JAMES C. HURM, CITY ADMINISTRATOR CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331.8927 · (612) 474.3236 MEMORANDUM TO: Mayor and City Council Jim Hurm, City Administrator FROM: Larry Brown, Director of Public Works . DATE: July 5, 1996 RE: Emergency Repairs to the Shady Island Bridge During recent investigations for the replacement of the Shady Island Bridge project, one of the Engineers noticed that the bridge deck was teetering vertically as a passenger car traversed the bridge. Further inspection indicated that five of eight of the beams of the superstructure had rusted through the web of the I beams along the west pier of the bridge. In addition, at least one of the beams had failed due to the loads exerted by traffic. . On June 26, 1996, OSM Associates was directed to conduct a bridge rating report to determine the maximum capacity of the bridge, in it's current state. On June 27, 1996, this report indicated that the maximum carrying capacity for the bridge was estimated at two tons total weight. It should be mentioned that "load rating" a bridge is based upon set technical investigative procedures. However, when a bridge has deteriorated to the point the existing bridge has, good engineering judgment and experience with similar structures plays a key role in performing the rating. Based on this information, OSM Associates recommend a contractor known to be competent by past experience in emergency repairs to bridges. OSM consulted with two such contractors. Jay Brothers, Inc. was able to meet the time schedule and to commence with the repairs immediately. The alternate contractor stated that he was willing to perform the work, but could not commence until the first week in August. Repairs to the bridge involve cutting a 12 inch rectangular slot through the bridge deck in line with the west pier. The contractor will then form around the beams underneath and cast concrete around the steel beams to prevent further failure. The concrete will be poured right up to the top of the decking since the bridge is scheduled for replacement. The repair will be performed in halves of the deck, to allow traffic to utilize the bridge. A Residential Community on Lake Minnetonka's South Shore .. Shady Island Bridge Emergency Repairs July 5, 1996 Page 2 of2 Emergency services such as fire protection, ambulance service, and police were notified immediately. In addition, refuse hailers, and transportation services for schools were also placed on notice with regard to the load restriction. Some of the refuse haulers have switched to utilizing smaller trucks while other non- essential service such as EZ Recyclers have postponed service. . The quote received from Jay Brothers, Inc. is for the amount of $8,240.00 and is recommended for approval. The Engineer's estimate for the repair was estimated at $9,000.00. Additional costs to be incurred are costs associated with traffic control ordered by the City and provided by Warning Lites of . Minnesota. A resolution authorizing the expenditure for the emergency repairs not to exceed $10,000.00 is attached for your consideration. . - . . CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION AUTHORIZING APPROVAL FOR EXPENDITURE OF FUNDS FOR EMERGENCY REPAIRS TO SHADY ISLAND BRIDGE WHEREAS, the City contracted with OSM for an inspection of the Shady Island Bridge; and WHEREAS, said inspection revealed rapid deteriorated of the steel beams that support the bridge; and WHEREAS, based upon OSM's [mdings of the bridge inspection, the City Engineer has indicated that emergency action is necessary to insure the safety of vehicular traffic; and WHEREAS, OSM identified a company available to complete immediate emergency repairs to the bridge. NOW, THEREFORE BE IT RESOLVED that the Shorewood City Council authorizes expenditure of street funds for the emergency repairs to Shady Island Bridge. Said work is to be completed by Jay Bros., Inc., Forest Lake, Minnesota, for an amount not to exceed $10,000.00. ADOPTED by the City Council of the City of Shorewood this 8th day of July, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator/Clerk . . Inform citizens through quarterly City newsletters Identify and address zoning issues for specific sites for senior housing projects Meet with Cooperative Services Study Task Force semi-annually Undertake a meaningful goal setting session during 1996 As a follow up to the Comprehensive Plan update, undertake a City visionina orocess c: ..... o CI.) ',ij C) as "C N ::l ',ij m '~ en CI.) 'I: c:,~ Q" ca..... CD CI.) ~ ::I :::E.~ g: ';> <3 Issue/Budget Objective I -V Televise all City Council meetinQs -V -v -v -v -v 1996 BUDGET OBJECTIVES Status Report: h.lv 1 QQ~ CITY COUNCIL Key: 1 = Reporting First Quarter January - March 2 = Reporting Second Quarter April - June 3 = Reporting Third Quarter July - September 4 = Reporting Fourth Quarter October - December i : Page 1 I 121 I I I I '01 il 6' 81 I I s >- "ii .:.e ~~I ::I v, ~,5 .Q '0 I en CD as~ ~fiJ ~~ o CD ~ .Q, 1 1 1 1 >- 1) ~ ~(O ~en .!!.5 ,5 '0 C)CD CDii .Qas S ~ ~~I ~... 1 1 ] I ii I ! . en '0 I .!! CD I ...... ..., ~-8 l'~ .Q ~I o "'i I '0 CD en en CD ... '0 '0 al CD .Q o ... >- 1) .:.e =(0 "'en o c: Z ,_ 2 ~'3B f 1996 BUDGET OBJECTIVES Status Report: Acril 1996 ADMINISTRATION >- '1:1 0 CII - "i III >- ~ '1:1 III ~ '3 CII "i .. ~I ~ IDCO 0 '1:1 - C::co -0) s:. '1:1 ID .!!!.E III III CI I SO) CII CII III 'tJ .E'1:I N l:l'le ='1:1 J:I ; = ID- l:l'lCII III ID 0 ;: lD G) '1:11 ,c'1:l 1D.c III .. - 0 III > il III ID J:I U ~C11 >- ;: Ills:. III >:2 "i c:;:; o CII a. s:. U - .. ;11I ftl CJ 1\1 ~ CII G) G) ~ ID ~CII U e =co = :E:a I 81 .. .. CiJ:l ClIO -0) III Issue/Budget Objective o ID :a~ ~ e !!! "?O .,.. 3:J:I 3:.2 o .. Complete annual citizen serivce evaluation (May I I ..J survey) 2 1 ..J Take a leadership role in intergovernmental cooperative efforts in the Lake Minnetonka area 1 ..J Review City objectives each quarter 1 ..J Follow up on sewer rate task force work 1 ..J Coordinate subregional affordable housing issues 1 ..J Further develop Shorewood Improvement Program 1 Professional Services Budget Objectives: ! I ..J I I I Contain costs on contracted professional services 1 ..J I Attempt to utilize mediation services to avoid 1 I litigation ..J Improve on helpfulness rating for assessor (71 %) 11 I . . Page 2 1996 BUDGET OBJECTIVES Status Report: . Julv 1996 PLANNINGlPROTECTIVE INSPECTION 0 ~ CD - CD l4 b ::!!: 't:J l4 :; CD j ::::: "- e "-CD 0 't:J - .!O) J: 't:J 0 Q) gi .!!.E l4 CIJ :: m CIJ " .E't:J CD CD N ;::, Qe ::l't:J ,g :: Q)- QCD i: lD Q) ,g't:J !'fi l4 CD 0 't:J l4 "- - 0 'aiCD i: (I) > Q) l4 CD CIJ >- c:;:: - IIJ: o CD >:2 ijj a. CD J: U II (J Q. II - "- ;:co .llI: CD Q) Q) .llI: CD .llI: CD U e =CD ::l :Eji' E "- "- (5.a CD 0 _0) o Q) -u l4 Issue/Budget Objective 0 .a CD o e l4 ....0 ~ (,) ;:.a ;:g 0,,- z_ '" Update City Subdivision Code 1 '" Establish an action plan to implement Comprehensive Plan 1 '" Begin work on a short-term implementation Plan 1 '" Complete a Housing Plan update 1 Protective Inspection: Increase and enhance public information through the '" development of at least two additional handouts relative to building codes (total of 4) 1 '" Draft an article for each City newsletter 1 '" Explore joint inspection possibilities with adjoining communities 1 '" Implement automated permit tracking system 1 '" Increase helpfulness ratings of building inspector (76% helpful to very helpful in 1993) 1 Increase citizen excellenVgood rating on overall '" service (76%) and courteousness/professionalism (81 %) of inspection staff - 1993 1 '" Increase City excellenVgood rating on overall service of animal control personnel (58% helpful in 1994) '" Response time (45%) and Courteousness! Professionalism (78%) . Page 3 1 UIV 1996 ENGINEERING I I 0 .?:' G - G II) >- :!: 'a II) a; 0::::: :i ! c ~ "CD 0 'a - ;::<0 .!C>> .c 'a ~I CD ..!.E II) lIS C) SC>> G lIS 'tJ .E'a G N Qc ::1'0 .Q :;:: ::::l G- QG II) G 0 "t; In CD il .Q'a G.c .! .. - 0 II) G .Q U -G -.:: en > lIS G'a >- c:;: lIS.c o G >- a; a. .c u lIS u II lIS - .. :;::11) ~ G CD CD ~ G ~ G U C =CD ::I ==:g .. .. e;.Q G 0 _c>> II) .lssue/Budget Objective o G :a~ ~ .5 .! 70 ~ ! ~.Q ~.2 0.. Complete an inventory of right-of-way needs on I " collector street system 1 " Keep construction project files up-to-date and accurate 1 Communicate in written form to affected " residents at least 2 times during a construction project 1 " Keep change orders at less than 5% of original contract amount 1 " Complete a smooth transition to the City Engineer/PW Director position 1 " Provide in-house engineering at or below 15% of project construction cost 1 " Keep in-house design below 7% of project cost 1 " I Provide good public relations with property owners adjacent to construction projects 1 1996 BUDGET OBJECTIVES Status Report: J I . . Page 4 . GENERAL GOVERNMENT - 0 ~ CD - CD II) >- ~ "CI II) :; CD 'ii =s l- e ~ CD co 0 "CI - -Q) .&: "CI 0 CD 'co .!!.5 II) as ;: C) I 3Q) as CD CD N "CI I ale .5"C1 ::I"CI .Q ;: ::I ! CD_ f.! -.: lQ CD .Q"CI II) CD 0 "CI II) I- - 0 .Q (,) 'ijCD .;;: II) > CD II) CD as >- - as.&: >:2 a. c;: III .&: (,) o CD 'ii as u a. as - I- ;: II) .:0: CD CD CD .:0: CD .:0: CD (,) C =co ::I :E:Q ~I I- I- es.Q .!. 0 -Q) II) Issue/Budget Objective o CD .Q (,) o c ..!!! "70 ~.Q ~g o f z_ ..J Update City Code in-house on a semi-annual basis I I 1 I I Implement system software to its fullest capacity ..J and identify necessary training, including input of minutes for easier retrievallindexing 1 ..J Continue to improve public relations by providing I responses in a timely manner 1 ..J Improve City newsletter quality 2 I 1 I ..J Develop orientation package for new commission I members and staff 1 ..J Update existing personnel relationship policy I handbook I 1 i ..J Maintain or improve on helpfulness rating for office personnel (87%) 1 Municipal Building - City Hall: I ..J Improve City Hall landscaping 2 1 ..J Dispose of outdated items in storage area 1 1996 BUDGET OBJECTIVES Status Report: July 1996 . Page 5 1996 BUDGET OBJECTIVES Status Report: Julv 1996 FINANCE I I I >- j 0 - 'ii II) >- ~ " II) 'ii 'E :i ! ~ CD co 0 " c1_ _I:>> .:: " .2 CD gs .! .5 II) III - C) CD CD :s 'tJ O)c .5" :I" .0 .- ::I Gl .- 0) CD ~ CD CD II) CD 0 " .0" CD':: .!!!.. - .- (I) > Gl II) Gl .0 g I GiG) >- .. c- - Ill':: S ! >:5! 'ii a.cau CD .:: u :=(1) Q. III ~ Gl CD CD ~CD ~ CD U C =co :I :E:c e .. .. ~.o CD 0 _CD II) Issue/Budget Objective - 0 o CD jiu o C II) "?O (,) 3:.0 3:S o! z_ Prepare annual budget document and submit to GFOA 1 I I ~ Distinguished Budget Award Program I ~ Prepare CAFR for submittal to GFOA Certification of I Excellence Program 2 1 ~ Provide monthly reports to staff, qtrly reports to Council 1 ~ Implement Capital Improvement Annual Budget format 1 Review debt issues and make recommendations on debt ~ structure 2 1 ! ~ Establish financial policies and procedures manual 1 i I i . . Page 6 1996 BUDGET OBJECTIVES Status Report: . .llIlu iOOA POUCE 0 >- -g - "i lI.I >- ~ :2 lI.I G) "i =E :::I ... e .:.: G)CO 0 "C - _e>> .&: "C 0 CD ~co .!!! .5 lI.I as := C) ca :::Ie>> G) G) N " me .5 "C :::I"C ..Q := :::::l G) ,- mG) lI.I G) 0 .;: a:lCD 'tJ ..Q'tJ G).&: .! ... - 0 lI.I G) ..Q U GiG) ';: en > G) ca >- c;:; - as.&: o G) >"C ] a. G) .&: U - ... ;-;) CIS () a. ca G) CD CD .:.: G) .:.: G) u c =co :::I :::&:0 E ... ... Ci..Q G) 0 _e>> o G) -u lI.I Issue/Budget Objective ~ 0 ..Q G) o e lI.I "7"0 0 3:..Q 3:2 0... z ._ " Complete review of police funding formula 1 " Maintain high helpfulness rating of police personnel (91 % helpful to very helpful) 1 Maintain or improve on high excellent rating on overall service (92%), response time " (96%), courteousness/professionalism (96%) and crime prevention programs (93%) 1 Maintain or improve on "feeling of safety in " my neighborhood" (satisfied to very satisfied - 92%) 1 " Address discrepancy in level of service requirements of the various cities 1 " Maintain helpfulness rating of fire personnel (98% helpful to very helpful) 1 Maintain or improve on high excellent/good rating on overall service (100%), response time (97%), courteousness/professionalism " (98%) and inspection and fire prevention programs (96%) 1 . Page 7 1996 BUDGET OBJECTIVes Status Report: July 1996 PUBUC WORKS S >- : >- ~ " . 'i l: ;; ! e ~ 0 " 'i J:. " ~ '!... Ss . . CII . 'tl :=0'" .s" . . :~ ::r llle 11 4 1XI " ..- CIt. s .2 " 41 Ji ~.. ell > . 1i . ... . ~ c: c; "' o . >:!! .: III u A. . .. .. ;. . 41 " ... . ~J Z e =... :=0 :::E~ Issue/Budget Objective E .. .. _0 ..... .. ~ ~J ~! o e .. -;.-0 31:0 z_ " Perfonn preventative maintenance on all equipment within 100 miles or 10 hours of scheduled service 1 " Perfonn 90".4 of City building repairs and preventative maintenance using City personnel ~ 1 " Maintain or improve on helpfulness rating of PW personnel (84% helpful to very helpful) 1 Streets and Roadwavs: " Develop a pavement management system to aid in scheduling of street projects 1 " Paint lane markings on all designated streets 1 " Sweep each City street at least once annuaHy 1 " Mow roadsides at leastlWice annuaHy 1 " Mow boulevards at least 6 times annually 1 " Visually inspect stann drainage grates annually and repair as needed 1 " Increase satisfaction rating on condition of streats (my street 63%; streets in general 75%) 1 " Maintain or improve satisfaction level on cleanliness of streets (88%) 1 " Increase citizen excellent/good service rating on street maintenance (68%) 1 Snow and Ice Removal: " Remove snow and ice and complete sail/sand operations within 14 hours after the end of a snow event 1 " Complete widening and clean up functions within 48 hours of a snow event 1 " Maintain high citizen excellenUgood service rating on snow removal (96%) 1 Traffic Control/Street Liahts: I " I Perfonn a cost efficiency study of street lighting system 1 Sanltatlon/Waste Removal/Weeds: " I Resolve all property cleanup complaints 1 " I Resolve 100% of weed complaints 1 Tree Maintenance: " Remove 100% of diseased trees on public property 1 " Respond to all property owner request to identify diseased trees 1 " Maintain and trim trees on City property which present a hazard to public 1 Water: " Supply a safe, clean uninterrupted source of water to all connections 1 " Explore possibility of interconnecting with other communities 1 " Maintain helpfulness rating of water utility personnel (94%) 1 Sanitarv Sev er: Work with MCWS to correct inflow and infiltration into the " sanitary sewer system 1 " Work with MCWS to reduce sewage treatment costs to the Cily 1 Recv clina: " Continue weekly pickup of recyclable materials 1 " Hold curbside pickup of household and yard wastes in the Spring of the year 2 " Improve on excellent/good rating for recycling program (85%) 1 " Provide a leaf and vard waste disposal site in FaA of the year 1 . . Page 8 ~ . . . 1996 BUDGET OBJECTIVES Status Report: .Iulv 1QQR PARKS c _ o Q) ;: C) IS 'tJ ;: ~ .;: a:l Q) .2 (I) > .. C'- a. asCi CDI Q) Q) ~ :e'- .; I""? 8 Issue/Budget Objective " I Add and/or replace 5 picnic tables per year " Plant at least 10 trees per year I Assist Shorewood Parks Foundation in coordination of " fund raising efforts Assist Shorewood Parks Foundation in building a " concession building - Freeman Park north Continue to develop user support for funding I" improvements and maintenance in parks " Increase knowledge and use of Shorewood's parks I Increase satisfaction rating of condition (92%) and I I ,amount of recreation equipment in parks (88%) I I I Maintain satisfaction rating of park maintenance (93%) f I " " Page 9 I " CD .. CD C. =1 01 101 >- 'ii = ~co ~C>> g'.E .c" fI) CD ClI.c .c ~ .1Il:CD .. .. ~ CD :>.c 1 1 1 1 1 1 1 o .. >- 'ii = =s CD co ..C>> .!!.E .5" Q)CD CD.c .c u ClI o CD .. .. .1Il: CD l).c 3:3 " CD fI) " II>> '3 l!:! o " .c " fI) ClI CD CD ~" .c fI) CD 0 .!!.. .. Gi CD >- >:5! -:: ;: II>> .; ~ a = co -u ..C>> .cO..CD 0 c z ._ 1 Members of the HomePage Development Group . Adam Serdar 6030 Chestnut Court Shorewood, MN 55331 Phil Zumsteg 19735 Sweetwater Curve Shorewoood, MN 55331 Bill Bergdorf 21115 Minnetonka Blvd Shorewood, MN 55331 Cyd Bergdorf 21115 Minnetonka Blvd Shorewood, MN 55331 Craig Bergdorf 21115 Minnetonka Blvd Shorewood, MN 55331 . #1'1 ." CKNO 18734 18735 18736 18737 18738 18739 18740 18741 18742 18743 18744 . 18745 18746 18747 18748 18749 18750 18751 18752 18753 18754 18755 18756 18757 18758 . 18759 18760 18761 18762 18763 18764 18765 18766 18767 18768 18769 18770 18771 18772 18773 18774 CHECK APPROV ALlISTING FOR JULY 8, 1996 COUNCIL MEETING CHECKS ISSUED SINCE JUNE 24, 1996 TO WHOM ISSUED PURR:SE SEARS PW APPRECIATION CERTIFICATES FIRST STATE BANK FED/FICA TAXES PERA PERA ICMA RETIREMENT TRUST 457 DEFERREDOOMP CITY COUNTY CREDIT UNION PAYROll DEDUCTIONS CHILD SUPPORT ENFORCEMENT CHILD SUPPORT -C. DAVIS ANOKA CO SUPPORT/COLLECT CHILD SUPPORT -C. SCHMID MN DEPARTMENT OF REVENUE STATE TAX oovr FINANCE OFACERS ASSOC. CERTIFICATE OF ACHIEVEMENT KATHLEEN HEBERT SEC 125 REIMB AT&T WIRELESS SERVICES AIRTIME MN STATE TREASURER WASTEWATER CERTIFICATION NORTHERN STATES POWER UTIlITIES JOSEPH PAZANDAK SEC 125 REIMBlMILEAGE REBECCA TARVIN MIlEAGE US WEST COMMUNICATION BEllBOY CORPORATION BEERllJQUOR BEllBOY BAR SUPPLY MISClSUPPlIES EAST SIDE BEVERAGE CO EHR GRIGGS, COOPER & COMPANY lIQUORIWINE/MISC JOHNSON BRCS LIQUOR CO lIQUORIWINE LAKE REGION VENDING MISC MARLIN'S TRUCKING FR8GHT PAUSTIS & SONS WINE PHilliPS WINE & SPIRITS lIQUORIWINE QUALITY WINE & SPIRITS lIQUORIWINE US~STER 2NDQTRUmpOSTAGE PERA JULY PERA LIFE INSURANCE MEDICA JULY HEALTH INSURANCE HEAL THPARTNERS(MED CENTERS) JULY HEALTH INSURANCE HEAL THPARTNERS(GROUP HEAlTH) JULY HEALTH INSURANCE LEAGUE OF MN CmES JULY DENTAl INSURANCE MINNESOTA MUTUAL LIFE JULY srr DISABILITY COMMERCIAL LIFE INSURANCE CO JULY LIFE INSURANCE AFSCME COUNCIL 14 JULY DELTA DENTAL CITY OF TONKA BAY JULY RENT-TONKA BAY LIQUOR GRIFFIN COMPANIES JULY RENT-LIQUOR I RYAN PROPERTIES JULY RENT-LIQUOR II BLDRS ASSOC. OF TWIN CITIES LAND A V AILABllITY STUDY HENNEPIN COUNTY TREASURER MAY PRISONER EXPENSE JAMES HURM MILEAGElEXPENSES AMOUNT $700.00 7,469.88 2,197.89 1,146.30 842.00 98.50 139.44 1,259.70 350.00 187.50 138.88 46.00 3,262.61 297.65 28.20 799.20 1,730.74 277.96 4,643.20 3,392.41 1,060.91 313.92 264.80 161.00 2,261.24 2,245.05 476.18 45.00 4,153.88 1,706.09 1,492.28 539.43 85.50 81.20 224.00 1,000.00 5,793.51 2,576.88 23.00 806.00 101.61 Page 1 . CKNO 18775 18776 18777 18778 18779 18780 18781 18782 18783 18784 18785 18786 18787 18788 18789 18790 18791 18792 18793 18794 . CHECK APPROVAL LISTING FOR JULY 8, 1996 COUNCIL MEETING CHECKS ISSUED SINCE JUNE 24, 1996 TO WHOM ISSUED MCI TELECOMMUNICATIONS THERESA NAAB NORTHERN STATES POWER ORANGE MICRO, INC RESEARCH QUIK ST. ALBAN'S BAY BOATHOUSE US WEST WASTE MANAGEMENT-SAVAGE TOTAL REGISTER SYSTEMS BELLBOY CORPORATION BELLBOY BAR SUPPLY GRIGGS, COOPER & COMPANY JOHNSON BRCS LIQUOR COMPANY LAKE REGION VENDING MARLIN'S TRUCKING PAUSTlS WINE COMPANY PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS CO THE WINE COMPANY WORLD CLASS WINES, INC PURFCSE LONG DISTANCE TUITIONIMILEAGE UTILITIES DOS CARD SNOWMOBIlE TASK FORCE GIFT CERTlFICATES-8TF COMMUNICATIONS/ADVERTISING WASTE REMOVAL MAINTENANCE/SCANNER UQUOR MISasUPPLlES L1QUORIWINElMISC L1QUORIWINE/BEER MISC FREIGHT WINE L1QUORIWINE/BEER L1QUORIWINE WINE WINE TOTAL CHECKS ISSUED Page 2 AMOUNT $73.86 302.20 3,401.60 1,398.25 617.36 550.00 509.26 227.00 1,946.68 5,037.83 108.61 9,866.06 5,219.13 747.67 54.40 59.50 5,790.86 2,349.76 99.00 78.00 CITY OF SHOREWOOD CHECK APPROVAL LIST FOR JULY 8. 1996 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT _._---~-- ---.---------------------- ------------------------ 18795 EARL F. ANDERSEN. INC. SIGNS SIGNS *** TOTAL FOR EARL F. TRAF CON 126.52 PARKS & 232.17 ANDERSEN. IN 358.69 18796 B & J AUTOMOTIVE TIRE REPAIR PUB WKS 11.60 18797 BIFFS. INC. PORTABLE TDILET RENTAL PARKS f!< 781 . 8~3 18798 80B RICHARDS PHOTOGRAPHY COUNCIL PHOTO cow.J,C I L 53.25 18799 BROWNING-FERRIS INDUS. SPRING CLEAN UP .15.081.95 18800 CBI PAY VOUCHER Ifl 510.779.57 .80.1 COLLINS ELECTRICAL SYSTEM REPLACE BULB 18802 CONTACT M08ILE COMt1UNIC. INSTALL RADIO ~L8803 COORDINATED BUSINESS SYST TONER 18804 CROSSTOWN-OCS. INC. COFFEE TR(..'\F CON 62.98 PUB ItJKS 225.86 GEN GOI,;'T 153.25 t1UN BLDG 51.98 F~ECYCLIN 4,255.00 CITY GAR 453.35 18805 E-l RECYCLING INC. .JUNE RECYCLING 18806 FINA FLEET FUELING FUEL 18807 GOPHER STATE ONE-CALL, IN ONE CALL SERVICE WATER DE 35.88 ONE CALL SERVICE SEWER DE 35.87 *** TOTAL FOR GOPHER STATE ONE-CAL 71.75 .808 GOVT FINANCE OFCRS ASSOC ANNUAL MEMBERSHIP-FmLD( 18809 HENNEPIN COUNTY TREASURER POSTAL VERIFICATIONS FINANCE 120.00 GEN GOVT 76,,80 18810 HOPKINS PARTS COMPANY FILTERS/LIGHTS CITY GAR 43.64 FILTERS/LIGHTS PUB WKS 9.63 *** TOTAL FOR HOPKINS PARTS COMPAN 53.27 18811 JENSEN, JEFF CRESCENT BEACH-LIFEGUARD PARKS & 360.00 18812 KAR PRODUCTS SHOP SUPPLIES SHOP SUPPLIES *** TOTAL FOR KAR PRODUCTS CITY GAR 42.96 CITY GAR 79.57 .122" 53 18813 LARKIN, HOFFMAN, DALY.." MAY LEGAL PROF SER 2.128.63 MAY LEGf.'\L PROJECTS 18.00 *** TOTAL FOR LARKIN. HOFFMAN. DAL 0.00 18814 MTI DISTRIBUTING COMPANY IRRIGATION PARTS Pf~RKS f!, 167.0::' 18815 MAHONEY. JAMES ROADSIDE WEED SPRAYING S(:;N IT ,/1/')(:; ~2 .~ t~ ~~I 5. .4 Es i::~ 18816 MID AMERICA POWER DRIVES PUMP SHAFT-NO TAX FREIGT PUB WKS l.OO..:>~ Page 3 CITY OF SHOREWOOD CHECK APPROVAL LIST FOR JULY 8, 1996 COUNCIL MTG CHECKfI: VENDOR NAME DESCRIPTION DEPT. --.-.-----_______._____.__M___ __.___________.___________ ________ 18817 MIDWEST ASPHALT CORP. ASPHALT STF~EETS 18818 OFFICE DEPOT OFFICE SUPPLIES GEN GOVT 18819 MINNEGASCO UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES FOR MINNEGASCO ItJATEF< DE I/JATER DE WATER DE CITY GAF~ PAF<KS & MUN BLDG . *** TOT f'.lL 434.86 18820 MR. CHIPS STUMP REMOVAL STW1P GRINDH~G TF~EE M(-~ I 18821 NAVARRE TRUE VALUE MAINT SUPPLIES MAHn SUPPLIES MAINT SUPPLIES MAINT SUPPLIES *** TOTAL FOR NAVARRE TRUE VALUE AMOUi"H 9L5.65 55.40 68.2.1 143.20 18..90 37.41 95..87 13.21. 2~3 14 8.1 9.88 .19. 37 165.00 MUN BLOG 2.88 TRAF CON 7.52 CITY GAR 9.14 PARKS & 16.54 36.08 18822 ROLLINS OIL CO. FILTERS CITY GAR 18823 SHOREWOOO TRUE VALUE BATTERY FOR LOCATOR CITY GAR 18824 SOUTHAM BUSINESS COMM. AOVERTISMENT FOR BIDS .25 TIME SAVER OFF SITE SEC MINUTES MINUTES *** TOTAL FOR TIME SAVER OFF SITE PLANNHKl 162.50 22.2.1 S4.. 9.5. 626.40 95.00 67.50 18826 TOM ARK SPORTS BASEBALL BASES PARKS & 364.14 18827 UNITOG RENTAL SERVICES UNIFOI~MS CITY GAI~ 392.07 1.8828 Ito/ATERPRO PLUMBING SUPPLIES ItoJ(~TER DE 136.79 PLUMBING SUPPLIES PARKS & 60.87 PLUMBING SUPPLIES i"1UN BLDG 102.64 PLUMBING SUPPLIES WA TEF< DE 16.5.8S PLW1BING SUPPLIES -- -- -- - -.. .-.......-. 42.60 *** TOT(-~L FOR WF'I TERPRO 508.75 18829 lto)(:~ Y b~ T (.~ LAINN i"101to1ER SHOP i"10'I,JEf~ P(~RTS PUB ItolK.S SO . H., 18830 I/JILSONS NOF-HHWEST NUI~SERY BUSHES MUN SLOG ~1'?S M 3~:} 18831 MN SUN PUBLICATIONS F~ECEPTIOf'.jIST I;~D LEGAL ADS GEr.!' GOV'T Ga.!' GOVT LEGAL ADS -------- i22.08 *** TOTAL FOR MN SUN PUBLICATIONS 547 80 :2 .~~s S) '4 _1:? P-"ac> "- 166.60 CITY OF SHORE WOOD CHECK APPROVAL LIST FOR JULY 8, 1996 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT" AMOUNT -------- ------'------------------- ------------------------ -------- ----------- *** TOTAL CHECKS FOR APPROVAL 543,320"ll *** TOTAL CHECK APPROVAL LIST 636,176.68 . . P",o-o c:; . C h C K. i~ i::. l'; T ,~.'. T t_ i~: .' c: ,.... CHECK CHECK El1PLOYEE Nr.:.~;v;E CHEC:-<. CHECK 'T'y'PE: D~iTE NU118Ei~ NUM8:':F~ AMOUNT COf"i 6 2.5 9t~, 90 ;JI~ENT I.:.. .. B:0I!_ TUFF 210713 403.78 C011 6 2-5 ':/t.' 101 SCOTT i"i . BARTLETT 2.107.14 66.50 COM t~, 2.5 96 1.10 CONNIE D.. E3AS 'r\"'F~~ 2.l07.L 5 185.91 11r::;I'~ t" 25 96 1.12 JENELLE Bf;UCUh 210758 70.70 COt1 6 2.5 96 115 L::-llIoJREi'.jCE f~ _ 8ROI....Jr.j 2.1 071(.- 1327.86 COt1 6. :25 96 120 ~~OBEF<'T E3,. 8 1:: f~~ i",~ 2.107.1 7 230.87 C011 6 25 96 1........ 8/';(UCE i::. BENSON 2.10718 184.70 "'.:;, COM 6 25 96 230 CHR I STOF'HEI';( r1.... C(~R2'y' 21071 'j 473.52 C011 6 25 96 325 ANGELi':; M. COLE 210720 99.83 COM C' 2.5 96 375 JODI ," DALLMAN 21072.1 69.45 H. COM 6 25 96 ,500 CHARLES "'. DAVIS 210722 671.46 ..::>. COM 6\ 25 96 T75 JAMES C. EAKHiS 210723 676.36 COM 6 25 96 870 KELLY P. FLANAGAi'.j 210724 282.12 CO/'1 6 25 96 1105 KERI ANNE GRr':;~-:: 210725 40.41 C011 6 25 96 1160 STEPHANH: A. Hr:;BER 210'726 98.77 . COM 6 2.5 96 1190 KATHLEEN A.. HI::::JG(T 2107:~ 7 55.5.. (je, COM 6 25 96 .1400 PATRICIA R. HELGESE1--J. 2.10728 570.20 COM c., 2.5 96 1415 SHAvm O. HEMPEL 210729 88..84 COM 6 25 96 1550 .JAMES; C. HUF~11 2.10730 16'?2.04 COM 6 25 96 1575 GLENN .... ILLIG 21073.1. 233.07 c.. COM 6 25 96 1601 GRIf.IN D. ,](~)KE!_ 210T32 118.44 COf1 6 2.5 96 1700 .]EFFI~EY ~i ~ .] E I'~ S {:: t.~~ 2.1{)73~5 903.5.5 COM 6 25 96 1725 DOUGLAS I.... .JESSEN 210734 196 . 1.5 ~1 . COM 6 2.5 96 .1800 DENNIS D" JOHNSON 210735 8.18.28 COM 6 25 96 1950 MARTIN L. JONES 210736 106.24 Cm1 6 2.5 96 2100 WILLIAi1 j- , JOSEPHSON 210737 632.56 Cm'i .s 2.5 96 2500 SUSAN M. LATTEHNEF<: 210738 603.93 COi1 c\ 2.5 96 2550 PETEi~ w. LE:NZEj',.j 210739 66.77 COM 6 25 96 2760 SAR(; .:: ~ LOTTIE 210740 389.51 COM 6 25 96 2800 JOSEPH P. LUGOI....JSI<. I 210741 845.38 COM 6 25 96 28.10 Kr~RENA M. LUNDBY 210742 50.51 . cm1 6 25 96 2900 RUSSELL r~ . Mr:;RRON 210743 29 .. 3~2 COM 6 25 96 2930 JENNIFEi~ T. MCCARTY 210744 182.28 COM 6 25 96 3000 THERESA L. NAf':;B 21074.5 687.96 COM 6 .....-= 96 3100 LAWRENCE A. NICCUM 210746 917.21 ~..) MAN 6 "")~ 96 3400 BRADLEY J. i'HELSEN 2.10706 848.43 ~.,J COM 6 25 96 3500 JOSEPH E. PAZAND~~K 210747 1058.54 COM 6 2.5 96 3600 DANIEL ,J" Rt4NDALL 2.10748 880.74 COM 6 -...- '?6 3615 T AMARr':; L Yi'-H',.j .REED 2.10 74':j 49.93 "'.:;, COM t\ 2.5 '?6 3701 BRIAN M. I~OEi~ I Cl<. 2.107.50 68.49 COM Co, 2.5 96 3800 ALAN J.. ROLEK 210751 1.153.26 COM c:.' ~25 9<=.\ 3900 CHR I STOPf-ii::F.: i:: 3CH111O 2107.5'2 4.L7.36 COi'''j Co\ 2,5 96 4200 FRr':;NK R. SH~1IrJ .]f~ . 21()'75~3 182..28 COh t, 2.5 91~\ 4500 KRISTI STOVEi~: 2.10754 184.70 COM 6 2.S 96 4.575 'RE8ECCI~ (~ .. T r:~r~V:r N 210755 582.80 ;:::011 I~' ~2.5 ,)() (:~ ~:=- () () BE ".jE}(L y .J. VOj'j FELDT 2.10 75{. 42,~.). J.3 Cm1 6. 2.5 ",,: 4750 i;;t:;LPH .., I/.JEHL~: 210757 645. 7"?-; .. ...... ti .. * ":::. :~{ A~ "r Cj T (1 i... ~'~:, ,:~:.. ":{:.. ::~{ .:;~ 21CJt.-7 ,. ';j') P~l""r.c h l - June 20, 1996 Lawrence ~ign City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Patti: Please use this letter as a supplement to your sign permit application. Total wants us to install signs for them at their 5680 Manitou Road location. 1-;40 The wall area for the location i~quare feet (14.5 x (58' + 31' 2")) Pvlon sign One between pole mount sign per site plan and sign sketch. Size: 12' x 6' = 72 square feet. Copy: Per sketch. Wall Sign 1. One set of neon illuminated channel letters installed on front elevation. Size: 2.5' x 11' = 27.5 square feet Copy: TOTAL 2. One single face illuminated wall installed on front elevation. Size: 4' x 8' = 32 square feet Copy: ICO I LIVE BAIT There are no other signs other than the ones listed above. Total would like us to install the signs as soon as possible, so please call me after you review the application with the permit fee or if you have any questions. Sincerely, LAWRENCE SIGN, INC. r- 1 ~ , '\ ,--Q~ Dan Ginkel .A 945 PIERCE BUTLER ROUTE.A ST. PAUL, MINNESOTA 55104 ..\ 612.488.6711 .~ FAX 612.488.6715 \' ~~...- "v-'..,.. , . ~"St 0- ~ <::::::r- ,'7 ~ Ct~ Ij v Jj -I) \ + ~v ~ 1Jl ~ ~ J\~ q., ~ / / / e,\ 'd~ . / rt.J {i . . ~ / .,prJ' /'- , L · / 61~ , ~ " I /t;6 ...-j jC': II C ,e: ~ l0 ~- ..... h ~ !: ~ ~~ \lj" I t- - .. ~ ~cclle; 1 ;"0.0" M: 340. fa:;, L: 230.496 in ~ ~ ,,\ i ~l ~I ~ ~I ~ S--i:r 000 v@JUffi[1. 000 ~ TIo TITI@ .~ITIDTI~~ " ~0l1muu ~ {I ~@ ~~ Uoc.:uU 11IllI.1 I_I ~ I-I ~ --, .. . .-' . .:\ I L 1~ WHTE Nl.JIVSe::;s WI El ~CX SKC-o. - FRONT ELE'vA7iON D/F L.LLM PY':-ON1 . ~ .. - I..o-.c I . D fa I D I i D ! U I D ~ D ~ ~ - - f--=-1 .. I I ..0-.9 I I !d ~t .~ ~ \N ~ CITY OF SHOREWOOD RESOLUTION NO. 96-_ A RESOLUTION REJECTING BIDS FOR THE STRAWBERRY LANE IMPROVEMENTS PROJECT NO. 95-17 WHEREAS, pursuant to Resolution 96-53 adopted June 10, 1996, an advertisement for bids for the Strawberry Lane Improvements, City Project No. 95-17 was published, bids were received, opened and tabulated on July 3, 1996 at 10:00 a.m. according to law (such tabulation is attached hereto and made a part hereof as Exhibit A); and WHEREAS, the City Council has determined that the bids submitted were in compliance with the plans and specifications published. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Administrator/Clerk are hereby directed to reject all bids received for this project because appropriate authorization from the Minnehaha Creek Watershed District was not been received. 2. That the City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with said bids. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of July, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator/Clerk