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081296 CC Reg AgP .~ .r~ ~~ CITY COUNCIL REGULAR MEETING CITY OF SHOREWOOD MONDAY, AUGUST 12, 1996 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:30 P.M. Immediately following the regular portion of the meeting, the Council will convene in Work Session format. No action will be taken at this time. AGENDA 1 . CONVENE CITY COUNCIL MEETING A. Roll Call McCarty Mayor Bean Stover Benson Shaw B. Review Agenda 2 . APPROVAL OF .MINUTES A. City Council Regular Meeting Minutes July 22, 1996 (Att.-#2B Minutes) B. City Council Work Session Meeting Minutes July 22, 1996 (Att.-#2B Minutes) 3 . CONSENT AGENDA Consent Agenda - Motion to approve & Adopt Resolutions items on Therein: A. A Motion to Adopt a Resolution Appointing Election Judges for Primary and General Election (Att.-#3A Proposed Resolution) B. A Motion to Accept the 1996-1997 Assessor's Contract (Att.-#3B Proposed Contract) C. A Motion to Establish a Fall Clean-up Date as October 26, 1996 D. A Motion to Adopt a Resolution Approving Garbage Haulers' Licenses (Att.-#3D Proposed Resolution) E. A Motion to Adopt a Resolution Regarding a Setback Variance/Variance to Expand a Nonconforming Structure (Att.-#3E Proposed Resolution) Applicant: William Jensen Location: 4880 Rustic Way CITY COUNCIL AGENDA - AUGUST 12, 1996 PAGE 2 OF 3 01.- ..:... - ~- F. A Motion to Adopt a Resolution Regarding a Setback Variance (Att.-#3F Proposed Resolution) Applicant: Cheryl Johnson Location: 5785 Eureka Road G. A Motion to Adopt a Resolution Authorizing Budget Transfers and Budget Amendments (Att.-#3G Proposed Resolution) H. A Motion to Approve an Extension to Comply With a Zoning Violation Order (Att.-#3H Planner's Memorandum) Appellant: James Salter Location: 4420 Enchanted Drive I. A Motion to Approve an Extension to Comply With a Zoning Violation Order (Att.-#31 Planner's Memorandum) Appellant: Ken Tuvman Location: 5760 Brentridge Drive 4 . MATTERS FROM THE FLOOR (Presentations are limit.ed to 3 minutes. No Council acti.on will be taken.) 5 . PARKS Report by Representative A. Report on July 23, 1996 Meeting (Att.-#5A Draft Minu tes) B. Report on Underground Wiring at Badger Park C. Recommendation to Not Allow Dogs at Crescent Beach During Swimming Season 6 . PLANNING Report by Representative 7 . DISCUSSION WITH COMMISSIONER FOUST REGARDING TELECOMMUNICATION ISSUES (Att. -#7 Memorandum) 8 . CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION AUTHORIZING CHANGES IN TRAFFIC CONTROL FOR SHADY HILLS NEIGHBORHOOD (Att. -#8A Planner/Engineer Report; #aB Proposed Resolution) 9 . CONSIDERATION OF A MOTION TO APPROVE REQUEST BY SPRINT SPECTRUM TO APPLY FOR A CONDITIONAL USE PERMIT TO LOCATE ANTENNAS ON SOUTHEAST AREA WATER TOWER (Att.-#9 Planner's Memorandum) 10. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION SETTING A PUBLIC HEARING AND SUBSEQUENT HEARING ON THE PROPOSED 1996 MUNICIPAL BUDGET (Att. -#10 Proposed Budget) CITY COUNCIL AGENDA - AUGUST 12, 1996 PAGE 3 OF 3 11. CONSIDERATION OF A MOTION TO SET COUNCIL MEETING DATES FOR NOVEMBER AND DECEMBER 12. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION ACCEPTING THE BIDS AND AWARDING CONTRACT FOR SCADA EQUIPMENT FOR MINNEWASHTA WATER TOWER, BOULDER BRIDGE &: BADGER FIELD WELLS, AND METERING STATION CITY PROJECT 96-2 (Att. -#12 Proposed Resolution) 13. CONSIDERATION OF MOTIONS REGARDING 1997 CAPITAL IMPROVEMENT PROJECTS A. A Motion to Adopt a Resolution for Expenditure of Funds for Preliminary Survey Work by OSM & Associates (Att.-#13A Proposed Resolution) B. A Motion to Adopt a Resolution Authorizing the City to Enter Into an Agreement with OSM & Associates for Professional Services (Att.-#13B Proposed Resolution) 14. ADMINISTRATOR &: STAFF REPORTS A. Review of Spring Cleanup Charge Policy (Att.-#14A Letter from Resident) B. Review South Lake Minnetonka Public Safety Department 1997 Proposed Budget (Att.-#14B Proposed Budget) C. Review Excelsior Fire Department 1997 Proposed Budget (Att.-#14C Proposed Budget) D. Engineer's Report on the Status of the Water Tower 15. MAYOR &: CITY COUNCIL REPORTS 1 6. ADJOURN TO SUBJECT TO APPROVAL OF CLAIMS ( At t . - #16) -. ..t.' " - ' ~ ',G-" ~ ~b ~t1t('l> CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236 EXECUTIVE SUMMARY SHOREWOOD CITY COUNCIL MEETING MONDAY, AUGUST 12,1996 Agenda Item #3A: This resolution is required to appoint primary and general election judges. Agenda Item #3B: This is the contract for assessing services submitted by Rolf Erickson. This agreement calls for a 5% increase for next year. That amount is broken down in a cover memorandum as $880 for increased costs, $890 for 28 new parcels and 41 homes, and an additional $440 as a result of new paper work required by new legislation. The contract renewal date is September 1. Agenda Item #3C: Staff suggests that the Fall Clean-up Date be established as Saturday, October 26 which is also the date of the Rake-a- Thon. Agenda Item #3D: BPI and Chaska Sanitation have applied for refuse collector's licenses for 1996. This \ resolution approves their application. -. . .- "t . " . . ".! ,. !~ .: ~. , . Agenda Item #3E: Mr. Willie Jensen proposes to build a room addition over an existing garage which is 1.25 feet too close to the side lot line at 4880 Rustic Way. At its last meeting the Council directed staff to prepare a resolution with findings of fact, approving the variance. Adoption of this resolution requires a four-fifths vote. Agenda Item #3F: Ms. Cheryl Johnson proposes to build a detached, two-car garage on her property at 57~5 Eureka Road. Since the front and rear yard setbacks overlap on her 96-foot deep lot, a 40-foot rear yard setback variance is necessary to build the garage. At its last meeting, the Council directed staff to prepare a resolution with findings of fact approving the variance. Adoption of this resolution requires a four-fifths vote. Agenda Item #3G: This resolution makes transfers as budgeted and it transfers funds from contingency to various line items as had been discussed in previous budget work sessions. Agenda Item #3H: Mr. James Salter has been cited for having a dock and utility shed on his property without first having a principle dwelling on it. He has applied for a building permit to construct a new home on the lot and the permit will likely be issued this week. The Planning Director recommends approval of Mr. Salter's request with a condition that the dock and shed be removed if the house has not been constructed by May 1997. Agenda Item #31: Mr. Ken Tuvman has requested until the end of August to move a recreational vehicle into the buildable area of his lot. He proposes to arrange his garage so as to accommodate the pop-up camper. The Planning Director recommends approval of the request. Agenda Item #7: Jeff Foust, the City Representative to the Lake Minnetonka Cable Commission, will attend the meeting to discuss communications issues with the City Council. Triax Cable, our cable company, has indicated an interest in renewing the franchise' agreement earlier than anticipated. A Residential Community on Lake Minnetonka's South Shore Executive Summary for City Council Agenda of August 12, 1996 Page 2 of 2 Agenda Item #8: After holding an informal neighborhood meeting with residents of the Shady Hills neighborhood, the Planning Director and the City Engineer have recommended that turning restrictions be put in place at the intersection of the Highway 7 service road and the Shady Hills "alley" to discourage nonlocal traffic through the neighborhood. The area should continue to be monitored and, if problems persist physical channelization should be constructed at the intersection of Shady Hills Road and Vine Hill Road. A resolution authorizing signage has been prepared for the Council's approval. Agenda Item #9: This is a second portion of the water tower project which includes controls for the tower. The low bid was $46,789 from Automatic Systems, Co. from St. Paul. The Engineer's recommendation is to accept this bid. Agenda Item #10: The suggested dates and times for November meetings is as follows: o Wednesday, November 6 at 5:30 p.m. City Council convene as the Board of Canvass o Tuesday, November 12 at 7:30 p.m. First regular Council meeting of the month (Monday, . November 11 is Veteran's Day) o Monday, November 25 second regular Council meeting of the month The December meeting schedule is suggested as follows: o Wednesday, December 4 at 7:30 p.m. First regular Council meeting with the initial budget public hearing at 7:45 p.m. o Thursday, December 12 at 7:30 p.m. a continuation hearing (only if necessary) o Monday, December 16 at 7:30 p.m. second regular Council meeting and final budget public hearing at 7:45 p.m. Remember the City is the last government jurisdiction which can choose it public hearing date. That is why we have to have such odd dates in December. Agenda Item #12: SBA, Inc., representing Sprint Spectrum, has requested permission to locate telecommunications equipment on the southeast area water tower. This should not be construced as approval of the conditional use permit which will be required., The Planning.Commission has . recommended that new telecommunications equipment be located on existing facilities where possible, to avoid the need for additional freestanding towers. Approval by the Council requires a simple majority. If a C.U.P. is ultimately granted, it will require four-fifths vote. Agenda Item #13: These resolutions authorize preliminary survey work for 1997 CIP projects and an agreement with OSM and Associates for said work. Agenda Item #14A: A resident has requested via letter that the City reconsider its Spring Clean-up charge policy. Please review the relevant letters enclosed in the packet. Agenda Item #14B: The proposed 1997 South Lake Police Budget is enclosed for your review and preliminary consideration. Agenda Item #14C: The Excelsior Fire Department budget is enclosed for your review. Following the regular Council meeting, the Council will meet in work session format to discuss plans for implementing the Snowmobile Task Force recommendations. ~ . .. CITY OF SHOREWOOD COUNCIL CHAMBERS REGULAR CITY COUNCIL MEETING 5755 COUNTRY CLUB ROAD MONDA Y, JULY 22, 1996 7:30 P.M. 1. MINUTES CONVENE CITY COUNCIL MEETING DR~fl Mayor Bean called the meeting to order at 7:32 p.m. A. Roll Call Present: Mayor Bean; Councilmembers Benson, McCarty, Shaw, Stover; City Administrator Hurm; City Attorney Keane; Planning Director Brad Nielsen and Engineer Larry Brown. B. Review Agenda Shaw moved, McCarty seconded to approve the agenda for July 22, 1996 as amended to remove "Malam" from the Roll Call and add "Shaw"; Item 5C was amended to reflect "preliminary plat" and delete "final plat." Motion passed 5/0. 2 . APPROVAL OF MINUTES A. City Council Regular Meeting Minutes July 8, 1996 Benson moved, Stover seconded to approve the City Council Regular Meeting Minutes of July 8, 1996, as amended to reflect the order of the Agenda was altered and Item No. 7 was considered after Item No. lIB; Page 5, Paragraph 3, Line 3 change "Counsel" to read "City Council"; Page 5, Paragraph 4, Line 3 change "Motion passed 4/0" to "Motion passed 4/1." Motion passed 5/0. 3. CONSENT AGENDA Mayor Bean read the Consent Agenda for July 22, 1996. McCarty moved, Shaw seconded to approve the Motions on the Consent Agenda and to adopt the Resolutions therein: A. A Motion Authorizing Appointment of Pamela Turnquist as Receptionist/Secretary. B. A Motion to Approve an Independent Contractor Agreement with Bud Storm for Right-of-way Acquisition Work. C. A Motion to Approve an Extension for the Filing of the Final Plat for the McCary Addition. D . A Motion to Approve a Block Party Request at Sweetwater Circle Cul-de-sac on Saturday, July 27, 1996, from 3:00 to 8:00 p.m. ~~A ~ ". . lit REGULAR CITY COUNCIL MINUTES JUL Y 22, 1996 - PAGE 2 E. A Motion to Approve a Sign Plan for Camp Coffee for Stephen Bauer, 19215 State Highway 7. F. RESOLUTION NO. 96-65, "A Resolution Exempting Duck Island from Stormwater Utility Billing." Motion passed 5/0. 4. MATTERS FROM THE FLOOR- Andrew Waldo, 5679 Harding Lane, expressed concern, as a member of the Shorewood Preservation Committee, relative to the changes taking place in the Smithtown Road neighborhood. He expressed disappointment in the comments which have been directed at the City Council by other community members. Mr. Waldo also felt the Council had ignored the concerns of the residents and that there has been a lack of respect on the part of the Council as well as the citizens. Mr. Waldo suggested discussing the possibility that Shorewood may not be a classic suburb and that conformity to a citywide standard may actually be destructive in the kind of community the citizens have come here to find. Mr. Waldo stated he is hopeful members of the community will find new ways of addressing . their concerns to the Council. Mayor Bean noted the Council had received copies of Mr. Waldo's letter and expressed his appreciation for Mr. Waldo's comments. Ed Burgeon, 24785 Smithtown Road, expressed his concern relative to the scheduled work session and the consideration which will be given to Agenda Item No.4 with respect to the policy on corner lots relative to hook up and assessment. Mr. Burgeon inquired if a property owner who is located on a corner lot would be assessed twice for being located on two streets. In addition, Mr. Burgeon asked why this issue was not being heard at a public meeting. Mayor Bean clarified the work session is a public meeting, however, it is held in the context of a work study session in which no action will be taken. Mayor Bean further noted the work session was not an environment where there would be public input testimony since the primary purpose of the meeting is to allow Council to review information and discuss various options with City Staff. City Administrator Hurm clarified . the question would not be of an additional charge, but rather a question of what the policy should be in terms of a special assessment or hook up requirements and that it is a technical question for Council discussion. 5. PLANNING - Report by Representative Planning Director Nielsen reviewed the matters considered and actions taken by the Planning Commission at the July 16, 1996 meeting (detailed in the minutes of that meeting). A. A Motion to Direct Staff to Prepare Findings of Fact Regarding a Setback VarianceNariance to Expand a Nonconforming Structure. Applicant: Location: William Jensen 4880 Rustic Way Stover noted her approval and commented this is an improvement and also meets the standards for granting a variance. . REGULAR CITY COUNCIL MINUTES JUL Y 22, 1996 - PAGE 3 Stover moved, Shaw seconded directing staff to prepare Findings of Fact approving a setback variance/variance to expand a nonconforming structure for William Jensen, 4880 Rustic Way. Motion passed 5/0. B. A Motion to Direct Staff to Prepare Findings of Fact Regarding a Setback Variance. Applicant: Location: Cheryl Johnson 5785 Eureka Road Planning Director Nielsen reviewed the matter in detail. Ms. Johnson was in attendance. Shaw moved, McCarty seconded directing staff to prepare Findings of Fact approving a setback variance for Cheryl Johnson, 5786 Eureka Road. Motion passed 5/0. C. A Motion Approving Preliminary Plat - Smithtown Woods. . Applicant: Location: Clint Carlson and Brian OWand 25895 and 25865 Smithtown Road Planning Director Nielsen reviewed the matter in detail. Stover moved, McCarty seconded approving Preliminary Plat - Smith town Woods for Clint Carlson and Brian Ohland, 25895 and 25865 Smithtown Road. Motion passed 5/0. D. A Motion to Adopt a Resolution Approving a Simple Subdivision. Applicant: Location: James Anderst 6020 Chaska Road . Planning Director Nielsen reviewed the matter in detail. Mayor Bean inquired if this property would have been subdivided had the neighboring property not been looking for additional parking space. Mr. Anderst was present and indicated he' would still be seeking to subdivide the property. He also informed the Council a closing date has been scheduled for July 23, 1996. McCarty moved, Stover seconded adopting RESOLUTION NO. 96-66.\ >fA Resolution Approving a Simple Subdivision for James Anderst, 60'20 Chaska Road." Motion passed 5/0. 6. CONSIDERATION OF AN APPEAL TO A ZONING VIOLATION Appellant: Location: Scott Cabalka Adjacent to and North of 5885 Christmas Lake Road Planning Director Nielsen reviewed the matter in detail. Mr. Cabalka was not in attendance at the meeting. Councilmember Shaw asked if prior City Council Minutes had been reviewed with regard to this matter. Nielsen gave a brief history of the prior Council meetings with respect to ,.... ..... REGULAR CITY COUNCIL MINUTES JUL Y 22, 1996 - PAGE 4 this matter. Councilmember Shaw noted he had a recollection of the matter being considered with some finality which included the dock remaining in place. Councilmember Stover stated in 1981 she was a member of the Planning Commission and had visited the property and at that time there was not an existing dock. Nielsen stated he would research this issue further. Stover moved, McCarty seconded approving an extension of no later than August 6, 1996, to appeal the zoning violation for Scott Cabalka, adjacent to and north of 5885 Christmas Lake Road. Motion passed 5/0. 7. CONSIDERATION OF A MOTION TO ADOPT A RESOLUTION EXCLUDING THE CITY FROM JOINT POWERS AGREEMENT WITH SUBURBAN ALLIANCE City Administrator Hurm reviewed the matter and noted a need for the suburban communities to discuss this issue and determine if there is a need for this particular service and if the Suburban Alliance can correct its current situation or if there should be a reconstituted alliance of the suburbs. Hurm expressed a concern with leaving social services completely with the County without an alliance of the suburbs to ensure the social . service needs of the city are addressed. Councilmember Shaw inquired if other cities had been consulted with regard to this agreement. Hurm stated there had been several meetings and there will be a needs assessment, however, he was not aware of the actions of other involved cities. Shaw asked which cities were involved in the Suburban Alliance and Hurm stated he would provide that information. Mayor Bean inquired as to the nature of the debt. Hurm stated he did not have that particular information, however, he noted his understanding the debt was to sub service providers. Mayor Bean stated he would like that issue explored further. Hurm mentioned there could have been an issue with potential funding which could have been applied for or received. He suggested reviewing the actions which had been taken in this regard over the past year. Benson moved, Stover seconded adopting RESOLUTION NO. 96-67, "A Resolution giving notice of intent to withdraw from the Suburban Alliance . effective January 1, 1997." Councilmember Stover requested staff take a more extensive look at this matter. Motion passed 5/0. Mayor Bean directed staff to prepare a more in depth review of what the Suburban Alliance Programs currently consist of as well as what the potential funding commitment might be. Mayor Bean also suggested other cities be polled to ascertain the direction in which they may be going. 8. CONSIDERATION OF A MOTION AWARDING THE LOW QUOTE AND AUTHORIZING STAFF TO ENTER INTO AN AGREEMENT FOR 1996 SEAL COATING PROJECTS City Engineer Larry Brown addressed this issue in detail. Councilmember Stover stated she was uncomfortable with the short notice some residents would receive with respect to road closures. Mayor Bean asked that a letter be sent to residents notifying them of the -- ,- .. '" REGULAR CITY COUNCIL MINUTES JULY 22, 1996 . PAGE 5 road closures. It was noted this will push the work schedule out three weeks, however, the Council felt it would be preferable to allow for notice to the residents. Benson moved, McCarty seconded awarding the low quote of $18,711 and authorizing staff to enter into an agreement with Minnesota Roadways for 1996 seal coating projects to start in three weeks time. Motion passed 5/0. 9. ADMINISTRATOR & STAFF REPORTS Planning Director Nielsen noted a meeting has been scheduled for July 23, 1996, from 5:00 to 7:00 p.m. with the Shady Hills Neighborhood to discuss concerns and possible alternatives to the traffic problems in that area. A report will be provided to Council at the next meeting. 10. MA YOR & CITY COUNCIL REPORTS . Councilmember Stover inquired with respect to the letter which was to be available for Council review which was intended to be sent to the Smithtown residents with regard to easements and possible options. Attorney Keane stated this letter would be forthcoming. Recognition of Snowmobile Task Force Members Mayor Bean expressed appreciation to the Snowmobile Task Force Members to include Virginia Kolstad, Co-chair, Bill Colopoulos, Co-chair, Dana George, John Arnst, Warren Peterson, Roxanne Martin, Alternate, Laura Turgeon, Alternate, Troy Stottler, and Ingrid Schaff, as well as other City Staff including Police Chief Young, City Administrator Hurm, Snow Patrol Representative Puzak, Becky Tarvin, Staff Support, and Judy Marshik, Facilitator. . Mayor Bean noted a memo had been received from Police Chief Young regarding the radar cart which had been placed at Howard's Point Road on July 3rd at 2:27 p.m. and removed on July 10th at 5:51 p.m. During this one week period of time, 7,898 vehicles were counted and 77 percent of these vehicles were traveling in excess of the 20 mph speed limit. If the speed limit had been enforced to 30 mph limit, there would have been 1,494 citations. Councilmember Benson stated there have been many requests for changes in the speed limit in this area and expressed his opinion the current. speed limit should be enforced. Mayor Bean stated his agreement the speed limit should be enforced rather than increased. Mayor Bean noted the Coordinating Committee has ratified a contract which has been approved by the Union. Total compensation costs were 2.6 percent for 1996 and 2.7 percent for 1997. The average compensation cost for two years was 2.6 percent. REGULAR CITY COUNCIL MINUTES JUL Y 22, 1996 - PAGE 6 11. ADJOURNMENT McCarty moved, Benson seconded to adjourn the City Council meeting at 8:45 p.m. to a Work Study Session subject to approval of claims. Motion passed 5/0. RESPECTFULL Y SUBMITTED, Cheryl WaHat, Recording Secretary TimeSaver Off Site Secretarial ATTEST: ROBERT B. BEAN, MAYOR JAMES C. HURM, CITY ADMINISTRATOR ... ;.., . . CITY OF SHOREWOOD WORK SESSION JUL Y 22, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB DRIVE FOLLOWING REGULAR MEETING 1. MINUTES CONVENE WORK SESSION MEETING DRAFT Mayor Bean called the meeting to order at 9:04 p.m. A. Roll Call Present: Mayor Bean; Councilmembers Stover, McCarty, Benson and Shaw; Administrator Hurm, City Engineer Brown, Planning Director Nielsen, Finance Director Rolek. . B . Review Agenda There were no changes to the agenda as noticed. 2. DISCUSSION REGARDING THE 1997-2001 CAPITAL IMPROVEMENT PROGRAM (CIP) - TOPICS WILL INCLUDE: Update on 1995 and 1996 Projects City Engineer Brown noted the water tower is approximately 75 percent complete. Brown noted he had received a number of complaints with regard to work in progress on the tower creating a disturbance during the Saturday soccer tournament. Mayor Bean commented he had been present at the tournament, however he had not noticed disturbance created by work on the water tower. Councilmember McCarty joined in this observation. Brown also noted the senior community center project is very active and proceeding well. At the present time, work is being done to relocate the hockey rink. . Brown stated with respect to the Smithtown 1995 Project, Gideon Woods has been connected. There have not been any problems, however there was a complaint relative to cloudy water. Brown explained the only work remaining is a retaining wall on Edgewood Road. The contractor was not performing satisfactorily and, as a result, another contractor has been called in to complete the project and it should be completed in the near future. Councilmember McCarty asked who is responsible for watering the sod which has been laid as a result of the restoration of the area. Brown stated it was the responsibility of the contractor. He further stated it will be the obligation of the contractor to re-sod should the sod fail. Brown informed the Council a preconstruction conference has been held relative to the Eureka Road and South Link Project. It is the intent of the contractor to utilize two crews on the project. Brown informed the contractor in that event, the two crews will be required to stay until the completion of the project. Preliminary road closure warning signs will be posted during the current week. #:2~ CITY COUNCIL WORK SESSION MINUTES JULY 22, 1996 - PAGE 2 With regard to Smithtown Road, another contractor is on line for a preconstruction conference. It is estimated work is scheduled to start within a week and a half and it is estimated the completion will occur in September. Mayor Bean inquired if the emergency services, transportation companies and the school district had been put on notice and Brown verified they had. Councilmember Stover inquired if a determination had been made relative to the percentage of easement owned by the City. Brown stated that information was not available, however he is expecting a report later in the week. Council expressed concern with respect to the report not having been completed. Brown advised this is a very time consuming project. Hurm expressed concern the City is spending substantial dollars to research this issue. Timing of Future Projects City Engineer Brown explained a number of things have happened within the capital improvement projects which have not gone as smoothly as was hoped. He stated his belief the consultant has been pushed quite hard on a number of the projects with respect to time frame. Brown stated his long term goal would be to try to develop a practice of having projects on an 18 month cycle. He feels this process would be more cost effective. Brown inquired if the Council wants to proceed with the 1997 projects at this time or continue on the current cycle. He stated another alternative would be to skip a year in the CIP process giving the City a opportunity to plan, however, momentum would be lost on the water projects. Administrator Hurm felt preliminary survey work could be done in October with public informational work in the winter and spring. Councilmember Stover suggested utilizing a standard whereby survey work would be done in June of each year with bidding to be completed in January or February. Mayor Bean stated he felt a high priority in seeing the interconnection of the wells with respect to Smithtown Road and the Manor and S t. Alban links being completed. . Engineer Brown also spoke about looking at the consultant selection process. He acknowledged over the years the City has received good service from OSM, however, due to changes in staff, Brown does not feel they are keeping up to Shorewood's pace with respect to the design process. Mayor Bean suggested staff send out requests for proposals with staff narrowing the proposals down to the best three firms who could then make a presentation to the Council at a Work Session which would allow the Council to make a final decision at a future date. 3. REVISED FINANCIAL PROJECTIONS, PROJECT FUNDING SOURCES, MANDATORY HOOKUP TO WATER SYSTEM, THE CONCEPT OF WATER AVAILABILITY OR HYDRANT CHARGE . City Engineer Brown stated the projections are not in order because of a number of issues, one of which is mandatory hook up. Brown noted road design standards had been discussed and he referenced the work which is being done on Strawberry Lane. Since the road is being improved and widened, the Watershed District has required some ponding be completed. There has been talk about using a "Shorewood design" which would mean restoring to current status. Due to the deterioration of Strawberry Lane, there is a need to reconstruct the roadway. This will not solve the drainage problems which exist in this area. Brown noted a major increase in drainage complaints this year. Hurm stated the choice is to utilize either an urban design, rural design or Shorewood design which could result in periods of standing water in front yards and garages, however, there would be no curbs. Bean asked if there could be some low impact compromises which could be made. Brown stated he would need to evaluate the trade-offs. , . . . CITY COUNCIL WORK SESSION MINUTES JUL Y 22, 1996 - PAGE 3 Councilmember Benson stated he is not in favor of curbs and gutters, however, if a resident rejects the addition of curbs and gutters and subsequently sells the home, the new owner could attempt to hold the City liable for flooding of the garage. He noted the new owner would have a different set of expectations and values than the previous owner. Benson feels there is a need to be aware this is an issue which may have to be dealt with. Mayor Bean noted he would like legal counsel's opinion relative to this subject. Brown related there has been a deviation from the original plan in that the City had intended to use state aid funds to fund the roadway construction, however, this did not occur and the choice was to fund the restoration of the roadway with local roadway funds. Brown noted this appears to be the pattern the City is heading toward this year and he asked if it is the intent of the City to fund these projects in this manner for the long term. Brown used Eureka Road as an example and stated the watermain cost could be separated out and the roadway restoration cost could be funded by the local roadway fund, however, this would need to be monitored so as not to deplete the funds. 4. POLICY ON CORNER LOTS - HOOKUP AND ASSESSMENT Brown stated he has received several phone calls regarding this issue on Eureka Road. He noted the ordinance dictates once a watermain becomes available to a property, there is a requirement to hook up within 18 months. There has been an argument made with respect to the distance from the front yard to the hook up and the distance from the side yard to the hook up. There have also been comments with respect to running the hook up under driveways. Brown noted there is a clause in the ordinance which allows the City Engineer to waive the fee in an instance where it is not feasible to hook up. Brown asked for Council's input with respect to this issue. Councilmember Stover asked if this could be accomplished on the basis of a zoning ordinance which would determine which yard is the front yard. Nielsen stated zoning determines the front yard by the narrowest frontage on a street. Mayor Bean suggested an availability charge in addition to the assessment without a mandatory hook up. Councilmember Stover stated she would debate the dollar figure and Brown noted this figure could be worked out. Councilmember Stover acknowledged the availability of municipal water would have some benefit and the property owner should be assessed. Property owners utilizing a private well would have the availability of municipal water in the event their well failed. Councilmember McCarty stated this would be similar to having an insurance policy and stated she is in favor of this suggestion in that it would alleviate the forced hook up and would give the property owners a choice to continue to use their wells and not hook up. Brown stated this would address the side yard issue as well. Finance Director Rolek stated there had been no inquiries with respect to the Lake Virginia parcel. Initially there were 14 lots projected for that parcel. Engineer Brown cOIlli'1lented that the Lundgren property time schedules are currently being worked out and the financial projections will be adjusted. Administrator Hurm suggested the Council may want to schedule a special work session in two weeks with respect to assessments and hook ups. Mayor Bean felt the consensus at the next meeting would be to utilize a utility charge and no mandatory hook up. Brown requested time to go through the cost projections. Mayor Bean felt a policy decision could be made subject to whatever dollar figure is ultimately arrived at. CITY COUNCIL WORK SESSION MINUTES JUL Y 22, 1996 - PAGE 4 5. ADJOURNMENT Shaw moved, Benson seconded to adjourned the Work Session Meeting at 10:18 p.m. Motion passed 5/0. RESPECTFULL Y SUBMITTED, Cheryl Wallat, Recording Secretary TimeSaver Off Site Secretarial ATTEST: ROBERT B. BEAN, MAYOR JAMES C. HURM, CITY ADMINISTRATOR _ ,f .. . . . . CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION APPOINTING 1996 PRIMARY AND GENERAL ELECTION JUDGES WHEREAS, the City Administrator/Clerk has submitted for approval a list of election judges to officiate ,at the Primary Election on September 10, 1996; and the General Election on November 5, 1996; and WHEREAS, said list appears to be correct and complete in all respects. NOW, THEREFORE BE IT RESOLVED that the Shorewood City Council hereby approves the list of election judges, attached hereto and made a part hereof as Exhibit A, to officiate at the 1996 Primary and General Elections. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 12th day of August, 1996. ATTEST: Robert B. Bean, Mayor James C. Hurrn, City Administrator/Clerk 1# 3 Ii Resolution No. 96- Exhibit A 1996 PRIMARY AND GENERAL ELECTION JUDGES Ms. Jane Stein Mr. Steve Dzurak 5995 Glenco Rd 9570 Vine Ridge Road Ms. Kay Ness Ms. Gail Finney 23740 Lawtonka 19710 Chartwell Hill Ms. Sue Latterner Mr. Gene Bristol 25235 Smithtown Rd 19555 Vine Ridge Road Ms. Jeannine Picha Ms. Pamela McDavitt 5930 Seamans Dr 21125 Christmas Lane Mr. Joe Capesius Ms. Karen Miesen 6120 Club Valley Rd 5570 Shore Rd Ms. Lonnie Radzom Ms. Rebecca Fish 23950 Elder Turn 5200 St Albans Bay Rd Ms. Mary Reutiman Ms. Nancy Peterson 5965 Eureka Rd 21355 Christmas Lane Ms. Jo Herman Ms. Kathy Fradette 20765 Radisson Inn Rd 5940 Eureka Rd Ms. Mary Schmitt Ms. Carol Paulsen 20725 Radisson Rd 27585 Woodside Rd Pady Regnier Ms. Jill Majestic 5250 St Albans Bay Rd 5840 Eureka Rd Ms. Barb Obermeyer Ms. Judy McCusky 24310 Ridge Rd 5250 Howards Point Rd Mr. Cy Peterson Ms. Carla Labore 4755 Regents Walk 4445 Enchanted Pt Ms. Norma Peterson Ms. Linda Johnson 4755 Regents Walk 4425 Highland Circle . . . , ''''. '.. TO: Jim Hurm, Shorewood City Administrator Al Rolek, Shorewood Finance Director For Shorewood Mayor and City Councilmembers FRor"l: Rolf Erickson, City Assessor 473-1844 Rolf Erickson Enterprises, Inc. DBA Southwest Assessing DATE: Ju 1 ~,., 22, 1 ';;"?::;. RE: 1997 Assessment Contract Fee Term of Contract: September 1, 1996 through August 31, 1997 Current contract amount: $44,0:=:0.00 ~ Requested amount for 1997 Assessment: $46,240.00 Requested increase: $.2210.00 Number of new houses in 1996: (includes one commercial) 41 New Parcels since last year. 28 My request for increase is based on the following three factors. Cost of 1 iving/doing business (2.0~':) $ 880.00 Cost of appraisisng additional properties ~ (Parcel Growth) Cost of increased paperwork from legislation $ :=:90.00 '$ 440.00 Total "$2,210.00 If this amount is acceptable please present this to the council at the next possible meeting. If you have additonal questions, please let me k n OI..'J . #38 TO: Shorewood M~yor and City Councilmembers Jim H~~m, Orono City Administrator DATE: Au gu ~ t 8, 1996 Rolf EricK~on, Shor~wood C~ty A~5~ssor 473-1844 FROt-I: RE: Factors considered +'0 arriu~ at 1997 Ass~ssment Proposal When calculating the amount to charge a city for an aSS~S$ment contract I mul tiply the gross number o~ parcels in the city times a parc~l rate based on the following factors. 1 . ..., J-. 3. 4. . 5. 6. 7. a. Th~ total numb~r of parcels in the city, The number and value OT each p~operty type. The numOer of oullding perml ts and partially ccmpl~ted structures from the previous assessment. The expected number of property reviews needed. The number of sales in the city. Th~ &xp~cted number 0+ pkon~ jnquiri~~. Changes in state law. Number of court cases, divisions and abatements expected. On a aross basis, assessment rat~s per pa~c~l var/ f~om $13.00 p~~ pa.rcs-l to over- $28.00 pe-r par'c.:ol irl H~nneopin Courlty. Rate- comp.:-.rison is difficul t because ~ome cities and the Henn~pin Con~y Assessor?s Offic~ include clerical work~r~ or oth~r 4~~tors in p~rt~ o~ thei~ budgets oth~r than as~essing. Independent contractors also have diT~erent agreements with cities. 04 the citi~s that I assess, Orono is the most complex and Maple Plain is. Hie least complex. Shore-wood li.,.s. somewhere in b/!-tween. The following comparison illustrates th~ diff&rences to consider when comparing rates. Other factors that come into pla~ are the physical siz~ of th~ city, distance b~tw~~n hous~s a~d ~A~~ nf travel Trom on~ point to anoth~r. . Total Parc€'ls Propos~d $/Parcel Lakeshore parc~ls R~sid~n~i~l parel. Und&r $100,000 R~sid~ntial $100,000-$200,000 Residential $200,000-$500,000 Residential ov~r $~OO,OOO % of ci t~ deuelop~d as r.sid~ntial Requests fo~ information and/ r~vjews on a p~~ parcel basis Ea~~ o~ work ~tc (ea~y+=1) 1-10 Orono Shor~wuod Maple Pl~in 3990 $19.54 2:j . 4~~ 14.9:"~ 24. O~~ 2.:' . 3~~ e. 8~~ 74% 9/~-1 O~~ 10 288~ $16.06 10.3~-: 673 $13.58 o ~ . ~~/.: 21;> k 7;~ 47.4% 4:2 . 5/: 29 . 9~'-; 1 6 . 4~~ 85.9% 9~': -1 O~-: . 7~~ o 80~~ 1;.r: -3~1; 7-8 :2 As a fin~l compa~ison 1 asKed Tom May, the Hennepin County Assessor, for the price th~t the County would do the'Shor~wood 1997 Ass~ssm@nt ior. Th~t ~mount i~ S62,87~.OO vr_. my p~opo~~l o~ ~4~,?4n.OO & approximatelj $1,500 of City paid suppl ies expenses. 1 CONTRACT FOR ASSESSING SERVICES This contract is made this first day of September, 1996, by ....nd beh....een the Ci t~,.. of :=;h6r.el......oc.d, Hennep i n Cc.IJnt>', r'linne'::.ot.:t (her'eina.fter' called the Ir'lunicipality") a.nd Rolf Er' i c K <;:.on En t e r. p r. i <;:.e '::. , In c ., db.:.. :=;OIJ t hl,~le '::, t AS.'::.e S.'::. i n g , 14520 12th. Ar,!enue Nor' th, Pl ;....mc1u th, r'l i nnes.ota 55447 (her'e i naf ter c.:<.lled the "Contr'.:..ctclr.II). The Contr'actc.r' r'epr'e':;ent.;. th.a..t its pr'e'::.i dent is. a Li censed r'li nne<;:.ota. A<;:.<;:.es<;:.f:)r a.::. r'eqlJ i r'ed in Chapter' 273 c.f t'li nnesc.ta Sta.tutes and tha.t he is. a qualified r'eal estate appr'a.iser'. The Municipal ity represents that District tJ..tithin the Count>.. c,f t'l inn e s.o t a . it is a Hennepin separate Assessment and the State of . ASSESSING SERt)I CES: The tvlun i c i pa 1 i ty her'eby cCrn tr'.:<.c ts for' and the Contractor hereby agrees to cooperate with officals of the Municipal ity and the County of Hennepin in performing 1'7197 a.ssessment ser.rJices as defined in Minnesota Sta.tutes. The Municipal ity agrees and acKnowledges that the manner and the method used in the performance of the assessment duties will be under the control and direction of said Contractor. I..)ALUAT ION NOT I CE HEAR I NG : Th e Cc,n t r. ac tor' agr e est 0 vJor I( with the Shorewood City Administrator to set a date for the local board of review and to dedicate five days for answering calls and inquiries from Shorewood residents concurrent with valuation noticemail ing. CONTRACT PFUCE: In con'::.ider'aticrn c.f the s.ep)ice<;:. by the Cc.n tr'ac tor, the r'lun i c i pal i b,' sh.a..ll pay Cc,ntr'actcrr' at the abr:).....e sta.ted .a..ddr'es.':;, the $46,240.00, payable in twelve (12) installments of beginning by the l.~.st day c,f ::;;eptember, 19.7...,:,. and the last day of August, 1997. r'endered to the sum of $3,853 . ~:3 end i ng b>" . The following services are to be billed separately on a one time ba <;:. is. NONE. FURt'.HSHING OF EQUIPt'1ENT: The ,:,:)ntr..:tctc,r' sha.ll pr'ovide all transportation necessary for the performance of the services c,:)ntr'.:<.cted for'. Th>? t"lIJnicipalit;..' ':;hall furnish all equ i pment and supp 1 i e'::. nece'::.'::.ary for' the perfor'mance of the '::.er,r...'ices. cc,ntra.:ted fcrr', includin';;I a Cl.Jr'r'ent s.et of aer'ial photo';;Iraph'::, . ATTENDANCE AT COUNCIL MEETINGS: The Contractor shall attend the local board of review meeting on a date sel>?cted by the t','lIJn i c i p....l it::,., ....nd the CQn tr'ac tor' and nc,t tr:, e::{ceed thr'ee c,th€'r' Mun i c i pal it>' counc i 1 m€'€'t i ng'::. duro i n';;I the term of the cQntr.....ct. i . . P.a9€' TV.,lo :=;hor.€'t"lc,od 1997 Assessin9 Contract LEGAL STATUS: The parties a9ree that the contractor is not r'equir'ed to m.aintain c1ffic>? r..:.ur's, sh.:<.ll n,:.t r'ecei'.}>? r>?tirement b€'nefits, h>?a1th insuranc>? benefits, or any other fr'inge benefits c.ffer'>?d t.;) i?mp1oy>?>?':, of thi? r'lunicip.a1itj' and shall, in 08.11 r'esp>?c ts bi? deerne-d B.n i nde-pe-nden t cc,n trac tor' . IN I)JITNES:::; I...JHEREOF, th>? Contr'actor' and the- t"lIJni,:ipa1it~.... ha.....e ex€'cut>?d this Contract this day of 1996. City of Shorewood (Municipal ity) bv Rolf E. A. Erickson Pre-sjdent, Southwest Asse-ssing (Contractor) 1<1 ~ () 'icttVn-- . -- . . CITY OF SHOREWOOD RESOLUTION NO. 96-_ A RESOLUTION APPROVING LICENSES FOR REFUSE COLLECTORS WHEREAS, the Shorewood City Code Section 507.05 provides for the annual licensing of refuse collectors in the City; and WHEREAS, said Section provides that an applicant shall complete an application and fulfill certain requirements concerning insurance coverage and pay licensing fee; and WHEREAS, the following applicants have satisfactorily completed this application and fulfilled the requirements for the issuance of a License for Refuse Collection. NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as follows: That a License for Refuse Collection be issued for a term of one year or any portion thereof, from January 1, 1996 to December 31, 1996, to the following applicants: Permit # Firm Name Address 96-029 BFI 9813 Flying Cloud Dr Eden Pairie, MN 55347 96-030 Chaska Sanitation 731 Victoria Drive, Chaska, MN 55318 ADOPTED by the City Council of the City of Shorewood this 12th day of August, 1996. Robert B. Bean, Mayor ArrEST: James C. Hurm, City Administrator/Clerk #"3b 9&-;;;{9 License Year: 199~~ I Application Fee: $ lOll C:I:TY OF SHOREWOOD APPL:I:CAT:I:ON FOR REFUSE COLLECTOR L:I:CENSE (pursuant to City Code Section 507) Date: 7/~jf~ Company Name: t)F I o~ /1/;)I"f.L5;,~):hc... f:t:;,~, J eJf- Sci-tvtl- Business Contact: Business Address: 9 ~ / 3 f/YJ~ (!jou/ LJ r ( s tr t ) EdeA fJ~)rJt. r')N (city) S~3Y7 (zip) . Phone: (t;/2) 9~i-f39'-/ (business) L k.tJ\Sf. fc.... -f So Description of Vehicles/Equipment: License # Make/Model BFI U.iF Y U " ~ tf ~Lf ICfS7 ~+.l 5l,a "I M fR Il,lo i')'fa. Meek q,q weioht Unloaded ,f,;)$ S~S ~ ~ IDO.oc ~ -- . Charqes for Collection Service: Type of Service Type of Service Type of Service Type of Service Type of Service Type of Service V'tv;CvS WtAl.L ihds h~ eM (! V~ -inNu r ~ - /lev-I;' r .by S/ZtL e"c &.vt"'Pt-,'M.f ~.; d","s n~ ~# II-" Si'/'I,Jt"i1 is prev/~"'/: Charge $ Charge $ Charge $ Charge $ Charge $ Charge $ Location of DisDosal: Location Manner of Disoosal 1kA1I/1":1 61H1~ .)1.5-kwr (lfeRe evtI.17I?vJS.h<-~k-hcAS) 8FI ~tydYIc-, ~cyct;"5 ~C/'nvct fer. ~j)F 1!~1U"f7r:i1 . Insurance: ~ o.t~~ j !\S"i,"-^c.L. ce.rt).,!;(:t:\.-k.,. Applicant must provide to the City proof of public liablity insurance coverage for all vehicles to be used by applicant in the licensed business within the City limits of Shorewood. $ each person injured Yes ( No Expiration Date: $ maximum coverage for each accident Yes ( ) No ( ) . against loss or damage to property Yes ( ) No ( ) Expiration Date: License A'D'Dlication Fee: Application Fee $50.00 plus License Fee $25.00 per truck operating within the City limits I (we) hereby agree to operate the refuse collection business in accordance with the laws of the State of Minnesota and the Ordinances of the City of Shorewood. The foregoing statements are true and correct to the best of my knowledge and belief. . Company Owner's Signature: Representative's Signature: ~0 ()~~-hV\C M.~r (title) License Year: 1<:J9G Application Fee: $ 1:l5.. 00 L~ I c: ~fEn \\:7i1~-:-\ l,n'lc' \,~-:'7 i.' iJ '(/ i,= !r~ CITY OF SHOREWOOD Ilu<. Ii ! : APPLICATION FOR REFUSE COLLECTOR LICENSSr,,' r\U( ~ 1996 ILl:' (pursuant to City Code Section 507) IIJ L '. i-( Date, '6/ ~ ~ U , ! By Company Name: Chl..\SILI4 .Sc--~Jo.+\;..:tJ I(\.Je.-. Business Contact: G!$'i Lp..f0C Business Address: 731 V lc:tcriA (street) I'h;,re, (, ~L\~'( A. (city) 55~1~ (zip) . Phone: ~~~-~Sl.(f (business) DescriDtion of Vehicles/EauiDment: License # j N"\q~ d.4u \-1 N\ ~d. 9 2-5 j('{\ 1 'l (p 0 j Make/Model Weiaht Unloaded '" P\GK. $ ff\ 'Jf0t<-[TUl\~:\'cu\.\ - ~ q DO \=o~O ~m;o d5 ?)9;() d95'ao dlOGO . Charaes for Collection Service: Roll-o~t= Q.,..,,~ I r:Al) C.cw.,f. C\uu....:f Charge $ d.:30~ ~'1D.CC V.:.<' ~i.l..l \ Charge $" I,~ r r, ~...... / " (\ Charge $ Charge $ Charge $ Charge $ Type of Service Type of Service Type of Service Type of Service Type of Service Type of Service Location of Dis'Dosal: Location Manner of Disoosal . \ tv - QfC Cc...S.bc...~ Insurance: Applicant must provide to the City proof of public liablity insurance coverage for all vehicles to be used by applicant in the licensed business within the City limits of Shorewood. $ J 000000 each person injured Yes (X) No EA~iration Oats; $ )DOooco maximum coverage for each accident Yes (X) No ( ) . against loss or damage to property Yes (X) No ( ) Expiration Date: to-\~-ql License A'D'Dlication Fee: Application Fee $50.00 plus License Fee $25.00 per truck operating within the City limits I (we) hereby agree to operate the refuse collection business in . accordance with the laws of the State of Minnesota and the Ordinances of the City of Shorewood. The foregoing statements are true and correct to the best of my knowledge and belief. Company Owner's Signature: to=:; tJ ~ ~'- if Y-. ~ Representative's Signature: ~'-C'I ? (' L~,Q. t. "-.l-T (title) CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A SETBACK VARIANCE TO WILLIAM JENSEN WHEREAS, William Jensen (Applicant) is the owner of real property located at 4880 Rustic Way, in the City of Shorewood, County of Hennepin, legally described as: "Lots 5,6 and 7, Minnetonka Manor, Hennepin County, Minnesota." WHEREAS, the Applicant has applied to the City for a setback variance to construct an upper level room addition; and . WHEREAS, the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 20 June 1996, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on 2 July 1996, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant's request was considered by the City Council at their regular meeting on 22 July 1996, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. That the property is located in the R-1D/S, Single-Family ResidentiallShoreland zoning district and contains approximately 37,395 square feet of area. 2. That the R-1D/S district requires a total side yard setback of30 feet with one side being less than 10 feet. 3. That the Applicant's existing home is nonconforming in that it is only 8.75 feet from the northwesterly lot line. 4. That the Applicant proposes to extend the pitched roof of his house over an existing tuckunder garage, which now has a flat roof The Applicant wishes to add a room over the existing garage, while at the same time correcting existing drainage problems with the roof 3. e. 5. That the Applicant's property is situated to one side of the property, similar to other lots in the neighborhood 6. That the property tapers toward Lake William and the resulting angle of the lot line necessitates the side yard setback variance. 7. That the Zoning Code cites shape of property as a physical constraint which may justify the granting of a variance. 8. That the lot configuration was not created by the Applicant. CONCLUSIONS 1. That the Applicant has satisfied the criteria for the grant of a variance under Section 1201.05 of the Shorewood City Code and has established an undue hardship as defined by Mnnesota Statutes Section 462.375, Subd. 6(2). . 2. That based upon the foregoing, the City Council hereby grants the Applicant's request for a variance to construct a room addition which will be 8.75 feet from the side of the lot. 3. That the City Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day August 1996. . ATTEST: Robert B. Bean, Mayor James C. Hurm, City Administrator/Clerk -2- .. CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION GRANTING A SETBACK VARIANCE TO CHERYL JOHNSON WHEREAS, Cheryl Johnson (Applicant) is the owner of real property located at 5785 Eureka Road, in the City of Shorewood, County of Hennepin, legally described as: "The south 225 feet of Lot 4, EUREKA, Hennepin County, Minnesota." WHEREAS, the Applicant has applied to the City for a setback variance to construct a detached garage; and . WHEREAS, the Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission dated 20 June 1996, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at their regular meeting on 2 July 1996, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant's request was considered by the City Council at their regular meeting on 22 July 1996, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT . 1. That the property is located in the R-IA, Single-Family Residential zoning district which requires a 50-foot front yard setback and a 50-foot rear yard setback. 2. That the subject lot was created prior to current zoning standards and is substandard in depth and area. 3. standards. That the configuration of the lot would not be approved by the City under current 4. That the Zoning Code cites shallowness and shape of property as physical constraints which may justify the granting of variances. 5. That the shallowness of the property results in the front and rear yard setbacks overlapping which necessitate a variance to build anything on the property. 6. That the lot configuration was not created by the Applicant. 7. That the property has never had a garage on it. That the proposed garage is a standard size for two cars and is not in any way 8. oversized. ~rF: ..~ . . 9. That the Applicant has located the garage so as to comply with the minimum lO-foot side yard setback requirement CONCLUSIONS 1 . That the Applicant has satisfied the criteria for the grant of a variance under Section 1201.05 of the Shorewood City Code and has established an undue hardship as defined by Minnesota Statutes Section 462.375, Subd. 6(2). 2. That based upon the foregoing, the City Council hereby grants the Applicant's request for a variance to construct a detached garage, the back of which will be 10 feet from the rear of the lot. 3 . That the City Clerk is hereby authorized and directed to provide a certified copy of this Resolution for fIling with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day August 1996. ATTEST: Robert B. Bean, Mayor James C. Hunn, City Administrator/Clerk - 2 - ... CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 ... . MEMO TO: FROM: DAlE: RE: August 7, 1996 Mayor and Councilmembers AI Rolek r:2IL-. Resolution Amending the 1996 General Fund Budget and Authorizing the Transfer of Funds Agenda Item No. 3G is a resolution to amend the General Fund budget to fund activities which have already been authorized by the City Council. All of the additional expenditures are being funded from the Contingency budget. A balance of $6,650 will remain in the Contingency budget after all of the amendments are made. The activities which require the amendments are as follows: .' Department Mayor and Council Mayor and Council Administration General GoverQIDent Planning Municipal Buildings Municipal Buildings City Engineer City Engineer Contingency Activi1y A wards to Snowmobile Task Force and Public Works Snowmobile Task Force Expenses Award to Administrator Staffing - Intern Housing Survey City Hall Landscaping Phone and V oiceMail System Additional Contractual Engineering Computer Equipment Total Expenditures Total Change in Budget Amount $ 1,250 12,000 800 5,500 2,500 3,000 7,300 3,000 3.000 $38,350 (38.350) $ -0- The transfers listed in the resolution are those which are budgeted for capital improvements and are included in the City's Capital Improvement Program. Should you have any questions relative to any of the items listed in the resolution, please call me prior to Monday's meeting. A Residential Community on Lake Minnetonka's South Shore .~6 ..~ . . CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION AMENDING THE 1996 GENERAL FUND BUDGET BUDGET AND AUTHORIZING THE TRANSFER OF FUNDS WHEREAS, the Shorewood City Council has authorized certain expenditures during 1996; and, WHEREAS, such expenditures were not included within the adopted 1996 General Fund Budget; and, WHEREAS, it has been the practice of the City Council to amend the budget for such authorized expenditures; and, WHEREAS, the City Council has levied for, and budgeted the transfer of monies for capital im provements and purchases. THEREFORE, BE IT RESOLVED by the City Council of Shorewood that the 1995 General Fund Budget is hereby amended as follows: EXPENDITURES DEPARTMENT Mayor and Council Mayor and Council Administration General Government Planning Municipal Buildings Municipal Buildings City Engineer City Engineer Contingency ACfMTY Supplies Support Services Staffing Staffmg Support Services Supplies Capital Outlay Support Services Capital Outlay Support Services Net General Fund Budget Amendment Beginning General Fund Budget Net Budget Amendments Amended General Fund Budget ADOPTED BUDGET $1,000 16,200 87,302 73,167 6,750 8,600 800 8,650 -0- 45,000 AMENDED BUDGET DIFFERENCE $2,250 28,200 88,102 78,667 9,250 11,600 7,800 11,650 3,000 6,950 BE IT FURTHER RESOLVED that the following amounts are hereby authorized to be transferred between the following funds: $1,250 12,000 800 5,500 2,500 3,000 7,300 3,000 3,000 (38,350) $0 $2,516,698 -0- $2,516,698 TRANSFER FROM General Fund General Fund General Fund General Fund General Fund TRANSFER TO Equipment Replacement Fund Street Reconstruction Fund Park Capital Improvement Fund Public Facilities Fund Stormwater Mgmt Fund AMOUNT $104,186 270,000 30,000 10,000 10,000 $424,186 ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of August, 1996. ATTEST: Robert B. Bean, Mayor James C. Hurm, City Administrator .. ~ . . .. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612)474-3236 MEMORANDUM . TO: Mayor and City Council FROM: Brad Nielsen DATE: 7 August 1996 RE: Salter, James - Appeal for Extension of Deadline to Comply \Vith a Zoning Violation Notice FILE NO.: Property - 4420 Enchanted Drive . Mr. James Salter has been cited for constructing a dock on a lot with no home on it, in violation of Section 1201.03 Subd. 14.b. of the Shorewood Zoning Code. In his letter (see Exhibit A, attached), dated 15 July 1996, Mr. Salter asks that he be able to use the dock and a utility building on the property for the remainder of the summer, while his house is under construction. His building permit is likely to be issued within the coming week. Given that Mr. Salter has applied for a building permit, and given the relatively few days remaining this summer, it is recommended that the extension be granted. If, for any reason, the house is not completed by 1 May 1997, the dock and the utility shed should not be allowed to remain on the property. cc: Jim Hurm Tim Keane James Salter A Residential Community on Lake Minnetonka's South Shore ~.~. , )" Ju!. 22.1996 2:25PM No. ~:OO P. 2/3 July 15, 1996 City of Shorewood Bradley J. Nielsen Planning Director 5755 Country Club Road Shorewood, MN 55331 RE: Property at 4420 Enchanted Drive Shorewood Your Letter of July 9, 1996 Attached Dear Mr. Nielsen, . 1.) My wife and I purchased our land 3 years aqo to build our home on. 2.) We pay our taxes. 3.) It has taken us longer than we expected to "fit" our house plan to the contour of our lot. 4.) The use of the property has been established by the request for a building permit to build a single family residence: building is to begin as soon as possible with completion by Christmas.Therefore. "principal use is established" which is to build and occupy our famify home on the shores of the lagoon off Phelps Bay. 5.) We apologize for any non-intended violation and will reasonably . work with your planning director to over com~ each issue. 6.) All boats and the docks are owned by me for family use and have been installed by local companies and we demanded that all known rules be observed. . The golf cart and trailer are used by me to go up and down the hill since I have a torn anterior crucial ligament in my right knee. . The shed is "free-standing" 10' from a property line and 75' from the water. It is in excellent repair and will be incorporated into our use definition of our home: it is used to [..#\.b;.-t A Ju I. 22. 1 }S6 2: 25PM :fo. 4:00 P. 3/3 secure tools and small items needed to prepare the site for construction. We respectfully request the Planning Board to allow us to use the property for daytime use only during this period that our "principal use is established". 1.) We have submitted plans to build our home to the building department. . 2.) We have contracted with: Nedegaard Construction Co. Inc. License # 0002068 1814 Northdale Blvd. Coon Rapids, M N 55418 612.757-2926 Mr. Bruce Nedegaard Since we are requesting building permits and will complv with all reouirements and since we have contracted to build and are awaitinQ permits to do so and we do not want to impede the issuance of said permits which are for our "principal use". we respectfully request you to allow us to enjoy the property we own and pay taxes on this summer of 1996, to keep our boats, lifts, docks and shed in place while our Qrimarv residence is beino built bv qrantinQ us this aopeal. We will comply with all ordinances of the City of Shorewood. . We came to Shorewood to be on the shore of Lake Minnetonka and will become active in city qovemment and continue to be active in the areater community. J 2 0 Pond View Drive ite Bear, MN 55110 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331-8927 · (612) 474-3236 MEMORANDUM . TO: Mayor and City Council FROM: Brad Nielsen DATE: 6 August 1996 RE: Tuvman, Ken - Appeal for Extension of Deadline to Comply With a Zoning Violation Notice FILE NO.: Property - 5760 Brentridge Drive . Based upon a neighborhood complaint, Mr. Ken Tuvrnan, 5760 Brentridge Drive was sent a zoning violation letter (see Exhibit A, attached), advising him that arecreational vehicle stored in his driveway, must lie moved into the buildable area of his lot. In his letter (see Exhibit B), dated 1 August 1997, Mr. Tuvman asks for additional time to comply with the notice. Mr. Tuvman has been very responsive to the notice and it is recommended that he be given an extension to the end of August to comply with the zoning violation letter. cc: Jim Hurm Tim Keane Ken Tuvrnan A Flesidential Community on Lake IWnneronka's South Shore 3.1. CITY OF SHOREWOOD . 5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 55331.g927 · (612) 474.3236 29 July 1996 Mr. Kenneth B. Tuvman 5760 Brentridge Driv~ Shorewood, NfN 55331 Re: Storage of Recreational Vehicles - 5760 Brencridge Drive . Dear Mr. Tuvman: Due to a neighborhood complaint., we have inspected your property for compliance with respect to storage of recreational vehicles. The inspection revealed that your property is in violation of Section 1201.12 Subd. 3 (Permitted Accessory Uses in Residential District), which states that storage of recreational vehicles is permitted within the buildable area of the property. Tnat is, recreational vehicles/equipment must comply with building setbacks. Your pop-up camper which is parked in your driveway must be moved into compliance with the following setbacks: Front yard: Side yards: Rear yard: 35 feet 10 feet 40 feet '. Section 1201.03 Subd. 3.d. provides for parking one recreational vehicle or piece of equipment in the required front yard within an approved driveway, however, this provision only applies when there is no practical way to'store the vehicle or equipment within the buildable area of the lot Your property will be reinspected in ten (10) days from the ~ate hereof to assure compliance '!Vith this requirement of the Shorewood City Code. If you have any questions, do not hesitate to contact my office. CITY OF SHOREWOOD ~ (!}d~ Bradley J~~n Planning ~~~ cc: Joe pazandak A Residenrial Communiry on Lake Minneronka's Sou,j-; Shore t.~h'\b',+ ~ - ~~--::-.";-~-~.__.':--=-'- ,- .... ".. ,.- -,'.f .-tJ iC" l"" 'J _~., 1CC" I"".,C ;0- '-' o .:'! a~_~ Thursday, August 01; 1996 Ken Tuvman 5760 Brentridge Drive Shorewwod MN 55331 474-3050 . Mr. Brad Nielson Planning Director City of Shorewood 5755 Country Club Road Shorewood MN 55331 Dear Brad: Regarding the letter you send me about my Pop-Up Camper in my driveway. . . I understand your responding to our neighbors concerns about it being par,(ed in the driveway and will have it back in the garage by the end of August. We're in the process of re-organizing our garage and also have children with lots of bikes and toys that take up room. Your cooperation is greatly appreciated and if you want to discuss in greater detail, please call me at 474-3050. . SincereIY'~7 KEN TUVr.,,1AN t-~h~ b~ I? ",. CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDA Y, JULY 23, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:30 P.M. MINUTES DRAFT 1. CALL TO ORDER Vice-Chair Colopoulos called the meeting to order at 7:31 p.m. 2. ROLL CALL . Vice-Chair Bill Colopoulos; Commissioners Puzak, Trettel, Wilson and Dallman; Council Liaison McCarty; Administrator Hurm; Engineering Director Larry Brown. Absent: Chair Martin; Commissioner Bensman. Present: 3. REVIEW AGENDA There were no changes to the agenda. 4. APPROVAL OF MINUTES Puzak moved, Wilson seconded to approve the Minutes of the June 25, 1996 meeting as presented. Motion carried unanimously. . 5. MATTERS FROM THE FLOOR There were no matters from the floor. 6. REVIEW PARK TOUR PROJECTS A prioritized list of projects for each park was handed out and briefly reviewed. A copy is attached and made a part of these Minutes. Administrator Hurm added that the Public Works department also suggested the construction of one or two picnic table pads, a permanent grill and stationary trash can for some of the parks. The Commissioners discussed the pros and cons to having concrete slabs in permanent spots. Some of the drawbacks are lack of flexibility on table location, the "unpark-like" quality of concrete, the accumulation of spills and dirt. The advantages such as insuring seating near play areas, ease of lawn maintenance, and the high level of use of existing tables led to a decision to approve the installation of pads near playground areas as a trial. Additional pads could be added later if this proves to be a positive system, but in very limited numbers for the reasons sighted above. Engineering Director Brown showed a map of the Badger Park area spotting locations of existing football field and lights with proposed locations for parking lots, skating areas and wellhouse. He explained that the football field will need to be relocated, requiring the .~A . . SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JULY 23, 1996 PAGE 2 of 5 repositioning of the light poles, which will cost $3,000 and the relocation of one quality tree. The Commission was asked for suggestions on rearranging athletic space to best fit with parking, warming house, tree lines, etc.. One option also considered is whether to shrink the size of the football field down from a regulation high school size to the junior high level currently needed by the Football Association. (It has been 20 yards longer than actually required.) Wilson stated that he did not think that there are plans to go to 100 yards, but he will contact representatives of the association to review the plan and discuss. Hurm pointed out that a 100 yard field has always been a tight fit. This work will not change the fact that an 80 yard field works well but a 100 yard field is a tight fit with just a few feet left beyond the endzones. Brown also explained that this would be a good time to consider putting electric wires underground rather that leave them suspended between the light poles. He said that this would cost another $4,000 to $4,500, but that there has been significant savings in the hockey board . project which could supplement that expense. Hurm explained the plan to greatly reduce the size of the existing well building which could allow for a picnic area under a possible roof extension to that structure. This would be a constructive way to use that extra space. There may even be room for horseshoe and/or shuffleboard courts. Following discussion, Trettel moved that the Park Commission recommend to the City Council that the remaining money which was to be used for moving the hockey rink be redirected to pay for installing underground wiring for the football lights and to relocate the desirable tree to another area in Badger Park. Dallman seconded and the motion carried unanimously. Colopoulos asked about the timing of the ballfield construction at Cathcart Park and Hurm confirmed that it should be completed this fall. There will be more expense than originally expected because they are not able to reuse the old backstop. Hurm reported that Manor Park neighbor, Bob Boyer had called to pass on another residents . suggestion to plant vines or other vegetation to cover the cement block wall on the south side of the building. The idea was discussed and found to be difficult because of the paved surface at the base of the wall. A suggestion to try decorative painting was also eliminated because of the rough surface. Hurm added that the picnic area would be a good place to add a grill and covered trash can. He also suggested a permanent bench be placed near the pond for skaters in the winter and pond viewing in the summer. A similar bench is recommended for Silverwood Park. Colopoulos asked about the future development plans for Freeman Park and if field #2 will be changed to work for baseball, rather that little league. Hurm stated that a request would need to come from officials of the baseball organization, rather than coaches. If a change is determined, it would need to be done at the leagues request. Colopoulos indicated that such a request will probably be made by the league in the future. It was determined that the rest of the projects recommended by the Park Commission as a result of the 1996 tours do fit into budget and can be implemented. t ~:. ~ .. (-- ., .... , , "".... ., SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JULY 23, 1996 PAGE 3 of 5 7. 1997 OPERATING BUDGET . Administrator Hurm presented a first draft of the Operating Budget and asked for input on dollars and objectives. He explained the figures as shown on the current plan with regard to salaries, supplies, planning, contractual and publicity costs, rentals and improvements. He also reminded the commission members that dollars from the general fund for operating and maintenance that do not get used during 1996 will go back into the general fund unlike the Capital Improvement funds which do carry over from year to year. The other question to consider is whether to revise or add to the objectives for next year. Commissioner Puzak responded that it should be anticipated that the Snowmobile Task Force recommendations may effect the budget and objectives, even though Council has not directed action. Colopoulos suggested that the budget could be approved with a footnote that nothing has been built into the budget for any additional expensed that may result from Council directive. Colopoulos interjected a concern about the procedure for obtaining permission to use field space. Minnetonka Community Education and Services (MCES) acts as agent to coordinate use of park space for the City, yet they give the impression that it is up to an outside organization to determine use. This implies to the caller that fields are under the control of the private organizations rather than the City that manages the public land. Hurm responded that it is a matter of rephrasing more than restructuring the policy and that the system as a whole is still in a maturing process. . After further discussion on this issue, there was concern that there should be an added objective about overseeing the implementation of the Snowmobile Task Force directives. Hurm then finished reviewing the list of objectives as presented. Ken Dallman moved that the Park Commission accept the proposed 1997 Budget with the understanding that this does not include anything that might be necessary for the implementation of the Snowmobile Task Force plan if adopted by the City Council. Trettel seconded and the motion carried unanimously. 8. COMMISSIONER REPORTS A. Park Foundation and Concessions - Dallman reported that there is no new information at this time. There was a brief meeting of the Park Foundation to vote on the approval of funds for the purchase of the Badger Play Equipment on July 9. The next regular meeting will be August 15. The Foundation may consider gaining Council approval to operate concessions for the 1997 season at Freeman for the purpose of trial before constructing a permanent concession building there. B. Goal Statement for Parks - There was continued discussion on wording and philosophy of the proposed goal statement as discussed at the June 25 meeting. It was amended to read as follows: SHOREWOOD PARK COMMISSION MINUTES TUESDAY, JULY 23, 1996 PAGE 4 of 5 The Shorewood Park Commission goal is to guide the development and maintenance of a diverse park and recreational trail system. The recreational system, consisting of parks and trails would serve as attractive destinations and meet the needs of the community and neighborhoods. Trettel moved to accept the statement with changes noted, as the goal of the Shorewood Park Commission. Wilson seconded. There was further discussion and the motion was withdrawn. After additional consideration it was decided to revisit this issue at the next meeting. 9. PRESENTATION OF SNOWMOBILE TASK FORCE REPORT A. Discussion on Implementation Process - Colopoulos referred to page 27 of the Snowmobile Task Force Report which recommends that "...perhaps the Park Commission be responsible and accountable for implementation and oversight of the program.". He added that, until Council makes a determination a plan cannot be discussed in detail, but that the Commission should be prepared to get involved since it involves the area of the trail and parks. B. Suggestions for Implementation Group - Hurm stressed that the task force has laid a great foundation with many good steps and plans laid out. He also asked if it would be a good idea to include the Planning Commission by appointing a liaison and said that whoever is charged with the implementation will need to do a good job after all the efforts of the task force and office staff. It was determined that nothing specific can be decided until Council makes a directive. . 10. BADGER PARK AND SENIOR/COMMUNITY CENTER UPDATE . This material was covered in item #6. There are still no volunteers to help with installation so the Park Foundation will be approached at their August 15 meeting. The install date is set for Saturday, September 14. 11. REPORT ON PLAY STRUCTURE SIGNS The Park Secretary presented suggestions for wording of signs and pricing information from the two companies who provided the play equipment for the parks. The total cost to add signs on the five existing structures would be approximately $3,500. This price is within the budget. There was also a list provided of who would be recognized on each of the signs as volunteers and contributors. After discussion and questions, Puzak moved that the described signs be purchased from the two play structure companies as presented above. There was no second and the motion died. The Commission asked that other lower priced proposals to be presented at another time. SHOREWOOD PARK COMMISSION MINUTES TUESDAY , JULY 23, 1996 PAGE 5 of 5 12. CRESCENT BEACH UNDERSTANDING / DOG ISSUE The written agreement of procedures for Crescent Beach maintenance was described along with the one area of inconsistency between Shorewood and Tonka Bay. It was explained that the enforcement of rules regarding dogs would be a problem since Tonka Bay City Code does not allow dogs on park property and Shorewood Code does allow leashed dogs. Additional comments and discussion followed. Wilson moved that the Park Commission recommend to the City Council that they amend the Ordinance to not allow dogs at Crescent Beach during swimming season. Trettel seconded and the motion passed 4/1. . 13. TOURNAMENT POLICY. APPLICATION FORM. AND FEE SCHEDULE Puzak described the results of an informal survey of other metropolitan cities with regard to their tournament procedures, saying that there were several points in common. Colopoulos pointed out that sporting associations also charge fees to participants for large tournaments which generates income and perhaps the City should see some of that profit. Another comment is that the concept of moving toward user based fees for parks should also be considered. With the large amount of data to review, it was decided that Puzak and Park Secretary Bastyr will collate the information to present at the next meeting. 14. ESTABLISH NEXT MEETING DATE The next regular meeting of the Park Commission will be on Tuesday, August 27, 1996 at 7:30 p.m.. . 15. ADJOURNMENT There being no further business, Trettel moved and Wilson seconded to adjourn the meeting. Motion passed unanimously and the meeting adjourned at 10:02 p.m.. RESPECTFULL Y SUBMITTED, Connie Bastyr, Park Secretary .. CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 MEMORANDUM TO: Mayor and City Council Jim Hurm, City Administrator fz, Lany Brown, Director of Public Works ~ August 8, 1996 FROM: . DATE: RE: Badger Park - Relocation oflight poles and wiring As part of relocation of the existing football field, the light poles for the field are to be relocated approximately 25 to 30 feet west of their existing location. The entire football field will also be rotated approximately 10 degrees. Two quotes were received for the relocation of the football field light poles. The low quote was received from Frontier Electric Company of Excelsior. The quotes included two alternatives. The first alternative was to relocate the light poles and re-string the overhead electrical wires overhead. The second alternative was to relocate the poles for the football field with underground electrical service. A breakdown of the costs are listed below: . Relocate existing 50 foot poles $1,650.00 Alternative 1: · Remove existing overhead wire and reinstall $2,495.00 Alternative 2 · Remove existing overhead wire and reinstall as underground to the first pole of the hockey rink $4,500.00 On July 23, 1996 the proposed costs and alternatives were presented to the Park Commission for their review and recommendations. The Park Commission recommended alternative 2. It was discussed the that the expenditure of the additional $2,005 between alternatives one and two was a good step to clean up the aesthetic view of the park. Overhead electrical lines for the hockey rink will remain unchanged. A Residential Community on Lake Minnetonka's South Shore ::;:Ise 0Q RECYCLED PAPER 16~ Contents: 40% Pre-Consumer. 10% Post-Consumer J1roposal Page No. of Pages FRONTIER ELECTRIC COMPANY 800 Water Street EXCELSIOR, MINNESOTA 55331 474-3201 PROPOSAL SUBMITTED TO City of Shorewood PHONE 15 1996 STREET JOB NAME 5755 Country Club Road CITY. STATE and ZIP CODE Bad er Football Field JOB LOCATION Shorewood, MN ARCHITECT 55331 DATE OF PLANS I JOB PHONE Attn: Larry Niccum We hereby submit specifications and estimates for: .........--..............................-..........................-.............................................................--.-.....-........................................................... ..--...--..----...............-.--.........--...........-...-.-..-......--...-.-.-...---...-.......-..--..-----.------.............-...-....-...........-... .....m......_.....~..........:.........~~.~~.~~...~~~..~..~..~r.':~...._?.9...'.......~?..?..~.....~.?.!..~..~.._..~?..~.....~~~..~..~..._.!.\p.p.E..?~.~.~.~.~.f!..~y..._?g..~.._x~.!?.~............__ ----......-.------.....................---.... .......-.... ...........~.:l(;.~.~..~~.r.':.~.. Lo c a.~.~..?.r.':..~......._............._..._...__........_......._....._................:..._..............._......................._..........._..__..._._....._ .__........_..._........_..___.._...._..........._.._..._._._.._$.!.?~..?.g..~.gg.......... ....................................--...................-...--.........................-.........-.................................--.................-..................--...-.-.--.............--... ...........-........................--..................-...........-........... 8 .......~:.~.ove Exi s..~.~~.~.....~.~.~E_~.~.~.~.....~~E.~......~.~.?.~.....~??.~......~?..~_~..~.....~.~~......~.~.~.~..~..~.~..!..~. ..~.~........................ Existing. $2,495.00 ....___.__........................._....._....m....'......... 8 Remove Existing Overhead Wire From Wood Poles and Reinstall Underground Wire as Required to First Pole of Hockey Rink. $4,500.00 ........................... .._..............._......................._..............................___........................................._..........._......................................_..._.__..__.___._............. ............................._...................m............m.._. me 'ropose hereby to furnish material and labor - complete in accordance with above specifications, for the sum of: dollars (5 ). Payment to be made as follows: All malenal is guaranteed to be as specified. All work to be Completed in a workmanlike I manner according to standard practices. Any alteration or deviation from above soecifications ~ involving extra .costs will be executed only upon wntten .orders. and wIll become. an extra charge over and above the estimate. All agreements contingent upon stnkes, accidents or delays beyond our control. Owner to carry fire. tomaao and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. Accrptancr of i1roposal- The above prices. speCifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as speCified. Payment wiil be made as outlined 30ove. Authorized Signature days. Note: This proposal may be withdrawn by US if not accepted within '.'; I i I I '\ Signature Date oi Acceptance: Signature :! /) c. . . Crescent Beach Understanding Between the City of Shorewood and the City of Tonka Bay 1. Insurance Shorewood will arrange the insurance and ail liability and expenses will be equally shared. If any additional expenses are incurred due to a claim, that cost will also be shared by both Cities. 2. Phones and Satellites Shorewood is responsible for scheduling the satellite unit and the cost is split equally with Tanka Bay. Tonka Bay is responsible for reinstalling the pay phone and the cost is split equally with Shorewood. In accordance with the policies of Minnetonka Community Education and Services (MCES), if at any time the phone does not function. the beach will be closed until the phone is working properly. 3. Spring Clean-up Shorewood and Tanka Bay will work together on getting the beach ready for use by installing the equipment and cleaning up the debris. The goal is that this be done by Memorial Weekend. 4. Fall Clean-up Shorewood and Tonka Bay Public Works staff will work together to take down equipment. The supplies are stored at the Shorewood Public Works Facility. 5. Maintenance Shorewood and Tanka Bay will set up a maintenance schedule of the beach with each City using their own manpower and equipment. They will alternate the work every two weeks. The city that is "on duty" will handle any problems or expenses that occur during it's two week shift. In the event of a larger issue or cost. the other City would become involved in sharing the work andlor expense. 6. Improvements Both cities shall discuss and determine the needs for improvement or replacement of beach property and equipment. such as parking lot, grounds, dockage, etc. which need attention due to normal wear and tear. The expense and manpower will be equally shared. 7. Equipment Both cities are responsible to provide and maintain the dock, lifeguard chairs, boat and oars, buoys to mark ail boundaries, lock box. rake and signs. Expenses for purchase andlor repair of equipment will be shared by both cities. 8. Beach Use Minnetonka Community Education Services (MCES) will determine the opening and closing dates of the swimming season at Crescent Beach each year. All scheduling of public use shall also be handled by MCES. 9. Safety, Law Enforcement Periodic safety inspections and documentation of such records, as well as incident reports will be maintained by South Lake Minnetonka Public Safety Department (SL.MPSD). The ordinances of both cities will be enforced by SLMPSD. MCES will supply the beach with a first aid kit and rescue tube and will also coordinate personnel to lifeguard during scheduled beach hours. This document has been reviewed and mutually agreed upon by: ~;7/J~,,----- and tl-"/O'lL7 C Mv'/vVl Patrick Wussow, Administrator James Hurm, Administrator City of Tonka Bay City of Shorewood Date /' /.5A'6 Date 7/ J-IQ L / , I .;:rsc- ~TY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDA Y, JULY 16, 1996 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES CALL TO ORDER Chair Borkon called the meeting to order at 7:03 p.m. ROLL CALL Present: Chair Borkon; Commissioners Foust (arrived at 7:20 p.m.), Kolstad, Lizee, Pisula, Rosenberger (arrived at 7:08 p.m.), Turgeon, Council Liaison Benson; Planning Director Nielsen. Absent: Commissioner Foust. APPROVAL OF MINUTES Turgeon moved, Kolstad seconded to approve the July 2, 1996 Planning Commission meeting minutes. Motion passed 3/0. Commissioner Pisula abstained. . STUDY SESSION 1. SIMPLE SUBDIVISION (tabled at July 2, 1996 Planning Commission Meeting) Applicant: Location: James Anderst 6020 Chaska Road Chair Borkon announced the case and Planning Director Nielsen presented an analysis of the request. Mr. Anderst was present and noted the Quit Claim Deed does not include the northerly lot, however, there is an executed Purchase Agreement with the property owner to the north. Turgeon clarified if the sale of the northerly lot were not completed, the lot would be limited to a single family development. Mr. Anderst stated that was also his understanding. Turgeon moved, Pisula seconded to approve the simple subdivision for James Anderst, . 6020 Chaska Road, subject to staff recommendations. Motion passed 5/0. Chair Borkon stated the matter would come before the City Council on Monday, July 22, 1996, for their consideration. Jack and Mary Jo Feltl appeared after consideration of this issue and stated they are the property owners to the north who will be purchasing the northerly lot to provide for additional parking. The Feltls stated there were many other places the money could be put to use other than building a parking lot, however they expressed their desire to be good neighbors. 2. ZONING ORDINANCE - DOCK REGULATIONS Planning Director Nielsen explained there have been a number of dock complaints recently and a suggestion had been made at a prior meeting that the Planning Commission may want to review the current regulations relative to docks. He further explained that docks are accessory structures and in order to have an accessory structure on a property, a principal dwelling must be located on that property. In addition, the number of docks and wharves per lot are limited to one and their use is limited to that of the family which occupies that property. Nielsen commented that accessory uses would also include such things as swimming pools, tennis courts, and garages. Commissioner Rosenberger asked if there was a particular type of dock material which should be addressed in the ordinance. Nielsen explained the LMCD had addressed this in their code and PLANNING COMMISSION MEETING JULY 16, 1996 - PAGE 2 ~ Shorewood adopted it by reference. Rosenberger also asked if there was a limitation with respect to the number of boats and boat slips. Nielsen stated the LMCD and the City of Shorewood both limit this and currently allow two slips per dock by right. This may be increased to four if it can be established that all four watercraft are used by the residents of the property. With respect to Subd. 14 (d) of the Shorewood Code, Commissioner Rosenberger inquired as to the definition of "residence" with respect to such watercraft as houseboats. Nielsen stated that with respect to recreational vehicles, there is a provision which permits an RV to be used for up to two consecutive weeks. Commissioner Kolstad asked what the rationale was for not allowing a tennis court on a vacant lot. Nielsen explained that safety and maintenance are the main reasons for not allowing an accessory use without a principal dwelling. In addition, the current zoning will not allow an accessory use without a principal use. Commissioner Foust expressed concern that a property owner would not be permitted to build a seasonal dock without a principal structure on the property. Chair Borkon suggested if the City were going to allow docks or tennis courts without a principal dwelling, guidelines may need to be establish to allow . those uses. This could avoid potential problems with inappropriate lighting or excessive car parking. Commissioner Rosenberger expressed his belief that a principal residence should remain a prerequisite to adding accessory uses. Council Liaison Benson expressed his opinion the problem created in allowing an accessory use without a principle structure is the absence of a permanent resident who would maintain the property. In addition, there may be problems with extensive use of a property by friends and extended family members resulting in a more extensive use than a resident who is living on the property would have. Commissioner Rosenberger expressed concern with regard to property owners leasing out portions of their property for docks to be built and the potential for dock subdivisions. Nielsen explained if a dock were a permitted use, a property could be subdivided into small parcels which could be sold for docking purposes. Commissioner Rosenberger expressed his opinion that a property owner purchases a piece of property and they should be allowed to utilize it within the conditions of the City. Council Liaison Benson commented zoning is done for the protection of everyone. He further stated an absentee neighbor does not enhance the neighborhood. . Commissioner Kolstad pointed out that recreational accessory uses should be looked at from the standpoint of what would be common to the neighborhood. Kolstad acknowledged there could be safety and nuisance issues, however, other than those issues, she inquired if there would be problems with these kinds of uses. Chair Borkon expressed her opinion it is not a matter of whether or not it is a good idea to allow these uses, but rather an issue of the kind of neighbor this property owner becomes. Commissioner Foust pointed out the potential for lots to be subdivided into smaller lots than would be appropriate to a particular zoning district. Commissioner Pisula stated potential property owners should be aware of the codes which prohibit an accessory use on a property without a principle residence prior to purchasing the property. Chair Borkon suggested if a property owner wanted an unpermitted use on their property, they could apply for a conditional use permit in which guidelines could be set. Requests could be considered on an individual basis. Commissioner Rosenberger stated he did not have a problem with the ordinance. Commissioner Kolstad stated Rosenberger makes a good point, that if the City is going to have these rules, a good record needs to be made which reflects the rationale for the rules to be in place. .. ~' ....,a., PLANNING COMMISSION MEETING JULY 16, 1996 - PAGE 3 Commissioner Turgeon responded she has no problem with the ordinance, but was in agreement with Commissioner Kolstad that the rationale should be reflected. Commissioner Foust added that he would not want to do anything to cause lots to be subdivided. Foust suggested in the case of a buildable lot, guidelines could be established which would allow a conditional use permit for a dock which would be subject to a very narrowly defined use. This permit could be renewed every two years or so. Commissioner Kolstad stated it would be desirable to find out what other cities are doing with respect to accessory uses. Commissioner Foust requested that in addition, Nielsen contact the City of Minnetrista with respect to the houseboat issue. Commissioner Turgeon suggested the language with regard to recreational vehicles be added. Planning Director Nielsen will research what other cities are doing with respect to accessory uses and present that information to the Planning Commission for their consideration. . 3. 4. MA TTERS FROM THE FLOOR - None. REPORTS Planning Director Nielsen explained a memorandum which was included in the packet with regard to the Watten Ponds project. Commissioner Turgeon distributed a letter from Commissioner Lizee with regard to the Smithtown Meadows development. Commissioner Kolstad stated it is difficult when viewing a property to know what trees will be removed and which trees will be saved because there is nothing to visualize where the building pad will be. Commissioner Turgeon commented she has difficulty in making promises to save certain trees and then a developer comes in and removes the trees and plants replacements. Nielsen pointed out that the ordinance does not intend to save specific trees, rather stands or clusters of trees. . Commissioner Rosenberger referred to a meeting when a child addressed the developer and the Planning Commission with regard to the removal of a specific oak tree on a project. Planning Director Nielsen informed the Commission that particular tree had died and was removed since it was unable to be saved. Rosenberger asked that the child be informed of the reason the tree was not saved. Commissioner Foust related that US West had brought suit against a city which imposed a fee for the burying of fiberoptic cable under city right-of-way. US West contested this to the PUC alleging the city was impeding telecommunications. The PUC determined the city has the right to charge this fee. 5. ADJOURNMENT Turgeon moved, Kolstad seconded to adjourn the meeting at 9:11 p.m. Motion passed 6/0. RESPECTFULL Y SUBMITTED, Cheryl Wallat Recording Secretary TimeSaver Off Site Secretarial " CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 5533H~927. (612) 474-3236 7 August 1996 To Shady Hills Residents Re: Shady Hills Traffic Study Alternatives . Th~ City Engineer and I would like to thank all of you who were able to attend the neighborhood meeting we held on 23 July. This informal, open house styfe ofrneeting gives staff an opportunity to talk one on one with area residents and has proven to be our most productive meeting format. A number of alternatives were discussed with regard to reducing traffic problems in your neighborhood. These are explained in thea.ttached memorandum from City Staff to the City Council. At its meeting on 12 August the Council will consider the stares recommendations and the comments we've received from residents to date. .A1most without exception the feedback from the neighborhood supports the staff recommendation. . . Since the initial recommendation simply involves installation of signs and increased enforcement, the Council meeting neXt Monday is not a public hearing. Nevertheless, you are invited to attend. Any future measures 10 reduce traffic problems in your area would involve additional neighborhood input and a formal public hearing. Again, thank you for your comments! Sincerely, CITY OF SHOREWOOD =:~.~ Planning Director cc: Mayor and City Council flm Hurm Larry Brown A Residential. Community on Lake Minnetonka's South Shore 91t .----- . . MEMORANDUM TO: FROM: DATE: RE: FILE NO.: Background CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236 Mayor and City Council Brad Nielsen and Larry Brown 7 August 1996 Traffic Study - Shady Hills Streets - Shady Hills Road During the review of the AmocolMcDonalds conditional use permit, several residents of the Shady Hills neighborhood cited traffic problems along Shady Hills Road. Congestion which occurs along the Highway 7 service road near Vine Hill Road causes nonlocal traffic to cut through the neighborhood. High school students on their way to and from school, often in a hurry, use Shady Hills Road to circumvent the Vine Hill Road intersection at the highway. Residents of the apartments in Minnetonka also use Shady Hills Road as a shortcut to the Waterford commercial area. Residents of Shady Hills are concerned that the new day care facility will only add more traffic through the neighborhood. The City agreed to record traffic counts and speeds along Shady Hills Road, then meet with the neighborhood to discuss alternative solutions to the problems. The intent was to monitor traffic before school let out for the summer to determine how much of the traffic was related to the high school. Although the counts and speeds were taken the week before school let out, it was discovered that Minnetonka High School has some type of optional attendance program the last week of the school year. As a result the counts likely do not reflect the full extent of the problem. There is, however, sufficient evidence in the counts and in talking to local police to confirm that an inordinate amount of nonlocal traffic uses Shady Hills Road as a shortcut. Despite the vast improvement to the Vine Hill RoadlHighway 7 intersection a few years ago, it was noted at that time that the intersection would never be better than Level of Service C. Larry Brown and I held an informal open house neighborhood meeting on 23 July in the City Hall Council Chambers. The meeting was quite well attended. Most, if not all, of the residents in Shady Hills signed a petition asking the City to resolve the traffic problems. Staff presented three possible alternatives aimed at reducing nonlocal traffic through the neighborhood (see Exhibit A, attached). It was stressed that blocking off one of the roads in and out of the neighborhood would not be recommended by staff since approximately 38 homes would have only one means of ingress and egress, posing safety concerns. We also A Residential Community on Lake Minnetonka's South Shore . -. Memo re: Shady Hills Traffic Study 7 August 1996 pointed out that stop signs were ineffective in reducing traffic volumes and speed. Following are brief descriptions of the alternatives which were presented: Alternative 1 - Restriction of Turning Movements This alternative suggests restricting turning movements at the intersection of the Highway 7 service road and the Shady Hills Road "alley". For example, traffic eastbound on the service road would not be able to make a right turn into Shady Hills during the morning rush hour (i.e. 7:00 to 9:00 a.m.). Combined with increased police patrol this measure could effectively reduce school related shortcutting through the neighborhood in the morning hours. Since this is a simple, inexpensive and easily enforceable measure which can be implemented with signage, Staff suggested this as a first step and that further monitoring of area traffic would indicate how effective it was. The consensus of those residents attending the meeting was that the turning restriction should also be extended to prohibit left turns from northbound traffic on the alley to the westbound service road, and that the restrictions should be extended to all hours of the day. They expressed a willingness to put up with some inconvenience in their own circulation pattern to resolve the problem. They also expressed concerns that this alternative may not be enough. Alternative 2 - Interruption of Shady Hills Road This alternative was suggested by a Shady Hills resident. Shady Hill Road would be blocked off, forcing traffic to go around Shady Hills Circle. Although this would make for a more circuitous route, staff decided not to recommend this alternative, due to cost, right- of-way acquisition and disruption to adjoining lots. Concern was also raised that the cut- through problem might simply be pushed from Shady Hills Road to Shady Hills Circle. Residents at the meeting appeared to agree with the staff. Alternative 3 - Channelization at Vine Hill Road This alternative was first presented when the Waterford P.D.D. and Vine Hill intersection were being studied. It involves construction of a triangular-shaped island at the east end of Shady Hills Road at Vine Hill Road. This physical barrier would allow southbound traffic on Vine Hill Road to turn right onto Shady Hills Road. It would also allow eastbound traffic on Shady Hills Road to turn left to southbound Vine Hill Road. Northbound traffic on Vine Hill Road would be prohibited from turning right onto Shady Hills Road and eastbound traffic on Shady Hills Road would be prohibited from turning left onto northbound Vine Hill Road. Perhaps most importantly straight -through traffic between Shady Hills Road and Stratford Road would be prohibited. Staff advised residents that this alternative would require additional study relative to origins and destinations of traffic, but it appears to be a viable solution if Alternative 1 fails. Recommendation It was emphasized to all of the residents attending the neighborhood meeting that any of the alternatives would present some inconvenience to the neighborhood. Based upon our conversations with the residents and the comment sheets which were received after the meeting, staff recommends that Alternative 1 be implemented immediately so as to be in effect before the high school reopens this fall. A resolution to that effect has been prepared 2 . . Memo re: Shady Hills Traffic Study 7 August 1996 for the Council's consideration. In conjunction with this alternative, police patrol should be increased and additional traffic data should be gathered over the next 12 to 18 months. If problems persist, a traffic destination and origin study should be conducted and Alternative 3 should be considered after additional meetings with the neighborhood. cc: Shady Hills Residents Planning Commission Jim Hurm Tim Keane Rick Young 3 Shady Hills Traffic Alternatives b 'NDrTh ! l":;:~' ~. . , \ ! . \ \ \ , \ \, :75..1 \ . \ i j " \ ; \..",./ \! \ \ I 1 I .,1 . J ~' . ~" ~ -'~ ;;;7'= ~., - .' ~.' '/'-.~- "~, -' '," ,'<:-, \ /' . -, .. , ,---- 1\: " \ ;' "- I '>t,......('.,.'....~.'.. ~'~;:o \~~,1 I' '" <-:. ~-. ,- "\.\ 1'--'" '''\ Exhibit A i i 1 \-l .~. \ 'l_.f \ >~ '-. ~- -;-- T '", - . . of FROM Kristine Tha~er Design PHONE NO. 612 474 7088 Ju1.31 1996 04:02PM P2 SHADY HILLS TRAFFIC STUDY NEIGHBORHOOD MEETING COMMENT SHEET 7/23/96 NAME ~vt: ~ ~~~I ""A.\/.-./ ADDRESS S 3/0 S:J+A.o..., ,l.J.{ lA.- So c/~ PHONE ~?o-e1';o Comments: As A-- N6/h#l!,pIZ..~t7D I ~/~ OF' SRA-o~ H/~ / 4c..c:..€P"'- rYlQ ~~ /'l/CP-v vb-./l6;vce s/,,:.;vA-~ ~ ~L..t:1H?do/-r7,A/t; 1Z..ett-" '-'T'7..v t::, ~....., \.t N /) /t-/ t:.H-r- ~.A.J II ~L ~ - &;,C/~O ~.J"~~ LP A-o 7')t"q -r-rt::.. 4-'"0 ..\ " NO t-~F"" Tl/It-.V P"C;:7ib!> A-r- ~ ~Y' I'I2-H7iS/r/.;v~ WG:.sr- &"'..........0. T1-~L. p~~ VIA 7HF,. ~. ;5D7'14 hV,c;~ ,cl/tA- 7;"", e: ~' --- /" \ , .-'" FROM: Kristine Thayer Design PHONE NO. : 612 474 7088 Jul. 31 1996 04:03PM P3 SHADY ffiLLS TRAFFIC STUDY NEIGHBORHOOD MEETING COMMENT SHEET 7/23/96 NAME ADDRESS PHONE /)U)J:.It:L W~/;~. 19385" s.^-~ fI-,'a-S ~. Q7t./- 46dr- , Co..m..", t0> tL ~p ~ ~ . ~(~~ \~~~.. .. I~j/~ ~ ~ ~ /J 1?"(J{..j. -e 1'{;!dQ~J- t:~ /~. 7 I( ~ / /1 ..tJ/~ ~ . / te~~ ~ . \1 4uv ~ ~75U ~ &::Y2~ t/LtZd.6~ I ~ F !/rvc' ~ ~. .. ( f3 H:l. ~ L...t h--<-Lf ~' \ .. .. -~- hf* .~I ~- FROM: Kristine Thayer Design PHONE NO. : 612 474 7088 Jul. 31 1996 04:04PM P4 J\.cM t' +0. SHADY HILLS TRAFFIC STUDY "'---- . ~ NEIGHBORHOOD MEETING S-~~d G~ GthLRS COMMENT SHEET (' l ~ ""r CO~ C-t1Ah Rd-... 7/23/96 oVWfew~() ~O?1 ~:: !Lv,b m~.{-er . :::.s< ~~ &1~-lli1ts vIT)L . Comments: . --15l!\.{,lJVV\-' ~() "60 ~ ijoW-- kf fA". tN~ '\"v1a:1:tlr1 ~ .../ FROM: Kristine Tha~er Design PHONE NO. : 612 474 7088 Aug. 01 1996 10:21AM Pi tJ\0i\ I' tv. SHADY HILLS TRAFFIC STUDY ~. <;\IUY~ /... NEIGHBORHOOD MEETING S-q. \JCOG< C~ GtAvs COMMENT SHEET ~J;y~~(j GClth Ro\.. 7/23/96 . . ~'3?1 l:i~ME ;:JAr -.J 0'6 ?1AA/17Sr~V S-3so-S/:/4tJ'y hI/(LJ' c//CC~G ~7 7'-~~~Y ADDRESS fflONE CQmmeDts: As A- ~~SULr 0/-2 S"--&-P5"/,Y Co /U ~ If' A..I ~ w / .t-H 1- H 6- C!. u r /" Jf-;/e (/ {j Ii" II 7'104pJ=:- J( 0 tV <~/4-A JJY I+ILL ~ /C~/ ( 80 N'--J.- C-,f,"5"'1- /1-/-1 /J W ~s 7"-) tv 6- S u ;/.7p 0 ,e ..,.. -r- ri-6- If 15- c t) ~ ~ G,IV f)/:J- -)- /d ~ 70 ;(1 ~ /7f tcr rH/5 r~4 pr/ c, J-t.;Jt-' Sv P ptJlC/ 7 )f6- ,oIJST/L/4' /J (-'"> .~/#)~ rii: .I, /c/o L Gpr rv~/V tv~jU L)leJI//b4., A/I? ;e 1'/-J p /LJ r 1iG- t? IJA-/) #1"- -HI- 6- tv G-S 1" E- /-' J) A ~ ..5 H- /?-t:>Y ;+1 t..L.J . PI) t$ () w t-SrpA-I ~fl1A..1,1}Y 7 5Beil/U5-J!<tJ 41> d. AA> ~ It$/J t-Tl//lAJ ~ H- ~ J0 /J/e/ /JJ1/IU~ . 84,fr t'/ ~ /rf..1 A /VA-- Y . /' ~U'K-6- /&)60 11> ~,v r.t:- /L ~5: 11-/4 O'j N/ L-L ~ GQL I..lIi $"61..Q"4 . ... : .", .. .. "- '0 .. .. .f 7- ~5' <E- ,ee:- .J rr.JcC l' 111 N~ tJ LJ 1- v..e1V //Ut:; . ,~5HlJc;,;1 D JJ..? c)...J p~,eG/'.) PuLL. r IA/}{f;. N FLI/l11' ,AJ4-rh- .fd--A-/Jy /~ tU5 /'21J 4p ~6-/A/q U5'b-P 45 A- 1~*/l7" c...ur'l Aeb v P D T tf-6- VI il6-H-ILL.... !::I-14'Jl-0~'f '1 / P -r-~ C.I-J.A-N~ ~ J. .. If ...- I . Fl( I c.~ L~ ~. . ...L V~- , ~~~ July 2, 1996 Lawrence Brown City Engineer City of Shorewood Shorewood, MN Dear Mr. Brown RE: Public Information Meeting Shady Hills speed Meeting We are unable to attend the informal meeting planned for July 23, 1996 to discuss traffic issues in the Shady Hills area. However, as 20+ year residents of the neighborhood, we would like to let you know our perceptions and suggestions regarding the situation. Please share them with others at the meeting. . We live at 19265 Shady Hills Road, two houses west of Vine Hill Road, and have a good view of traffic. We are well aware of, and concerned about, the speeding and volume of traffic created by high school kids trying to avoid the lights and traffic on Highway 7 by using the Old Market Road exit and cutting through Shady Hills and Vine Hill Road to Delton Avenue. Traffic was terrible from about 7:00 to about 7:25 on mornings when school was in session. From our windows we could see middle school kids walking at considerable risk towards their bus pick-up on Vine Hill Road and Shady Hills Road. With no sidewalks or pedestrian protection, the reality of a serious accident is only a matter of time. We in the neighborhood who leave for work at around that time also have a considerable problem backing safely into the road. The week of the traffic study was, as you know, during the time of "open campus" when the students were preparin~ for or havin~ -finals, and the normal hi~h school "rush hours" with their attendent problems did not occur. In addition to the serious problem of speeding students, we have noticed that there is other traffic using Shady Hills Road to bypaSs the Vine Hill and Highway 7 intersection - and most of it seems to be generated from or to the southern and southeaSt neIghborhoods off Vine Hill Road. In our opinion the traffic patterns except between 7 and 9 AM are tolerable although speed continues to be a concern. Some talk has been made about closing the access of Shady Hills Road to Delton Avenue and the Old Market Road intersection. Personally we would find that an inconvenience as our employment and activities requires us frequently to travel to the west on Highway 7. Similarly, we often use Vine Hill Road to accesS Delton Avenue, towards the High School and Excelsior Blvd. . It is our recommendation that the most appropriate solution to the traffic issue is to post a "NO RIGHT TURN - 7 TO 9 AM" sign on the southwest side of the Shady Hills and Delton Road junction near Old Market Road. This would be just to the west of the Mini-storage building. That should eliminate high school traffic using Shady Hills as a short cut. In addition, posting a "SLOW - CHILDREN AT PLAY" sign near the west end of Shady Hills Road, could be helpful to control speed. I believe these actions would provide the most straight forward, and cost effective solution to the traffic issues in this neighborhood. Sincerely, ~~~ 1n\~ j /\ (~ I // ! J-/_W~{7V:;, (J Susannah and John Dodson 19265 Shady Hills Road Shorewood, MN 55331 474-3851 " CITY OF SHORE WOOD RESOLUTION NO. 96 - A RESOLUTION ADOPTING TRAFFIC CONTROL CHANGES AT THE INTERSECTION OF BROHM'S BOULEVARD AND SHADY IDLLS ROAD WHEREAS, adjacent residents of Shady Hills Road have petitioned the City of Shorewood to perform a traffic study on Shady Hills Road; and WHEREAS, the City Engineer has performed a speed study within the Shady Hills neighborhood in conjunction with the South Lake Minnetonka Public Safety Department; and . WHEREAS, it is has been determined that it is desirable to have mainline traffic utilize collector roadways versus neighborhood streets for through traffic. NOW, THEREFORE BE IT RESOLVED by the City Council of Shorewood as follows: 1. The Director of Public Works is hereby authorized to erect a "No Right Turn" sign preventing eastbound traffic on Brehm's Boulevard from making a right turn onto Shady Hills Road. 2. The Director of Public Works is hereby authorized to erect a "No Left Turn" sign preventing northbound traffic from Shady Hills Road from making a left hand turn from Shady Hills Road onto Brehm's Boulevard. . 1996. ADOPTED by the City Council of this City of Shore wood this 12th Day of August, Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator/Clerk :tBB ,.,. .:....~ . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236 MEMORANDUM . TO: Mayor and City Council FROM: Brad Nielsen DATE: 8 August 1996 RE: Sprint Spectrum - Request to Locate Communication Antennae on Southeast Area Water Tower FILE NO.: 405 (96. ) . A couple of months ago the City Council approved an entry agreement to allow SBA, Inc. to conduct tests of their antenna equipment at the southeast area water tower. Since then the Planning Commission has begun a study of Shorewood' s zoning regulations relative to communication facilities. In response to recent federal legislation which prohibits local units of government from creating barriers to expansion of telecommunications systems, the Planning Commission agreed that future antenna equipment should be located on existing facilities (e.g. water towers) rather than construct new freestanding towers to hold the equipment. The Commission expressed a preference to amend the Zoning Code to allow such equipment as accessory uses with conditions. A code amendment to that effect will likely be considered as early as September. In the mean time SBA, Inc. is interested in locating Personal Communications Services (PCS) equipment on the southeast area water tower (see their request letter, dated 25 July 1996, attached). Their request at this time is simply for permission to make an application for a conditional use permit on City property. Council approval is not to be construed as approval of the conditional use permit. This can only occur after a public hearing has been held and the Council receives a recommendation from the Planning Commission. It is recommended that SBA be allowed to make application with this understanding. "" A Residential Community on Lake Minnetonka's South Shore '-_ 1', Memo re: SEA Request 8 August 1996 Shorewood is not the only community confronted with this issue. The Minnesota League of Cities is currently preparing information relative to zoning requirements and appropriate lease terms for use by its member cities. This information will be made available in future study sessions. cc: Jim Hurm Tim Keane Larry Brown Anne Marie Solberg . . -2- , ..r SB-AI SBA, Inc. . Wireless Communications Consultants 7625 Metro Boulevard . Suite 235 Edina, Minnesota 55439 FAX: (612) 830-1924. Phone: (612) 830-1555 National & International July 25, 1996 Mayor Robert Bean Members of the City Council City of Shorewood 5755 Country Club Road Shorewood,~ 55331-8927 A TTN: Bradley J. Nielson Re: Sprint Spectrum, L.P. Co-location ofPCS Antennas on Shorewood Water Tower . Honorable Mayor and Members of the City Council: This is to request permission to co-locate PCS antennas on the Shorewood water tower. StevenBemstein & Associates, Incorporated (SBA, Inc.) is a telecommunications consulting firm specializing in wireless telecommunications site development. SBA, Inc. has been retained by Sprint Spectrum, L.P. (SSLP) to lease, zone, and construct Personal Communications Services (PCS) tower and antenna sites within I I counties of the Twin Cities metro area and a small portion of Wisconsin. SBA, Inc, has been working with the City Planning Commission in an attempt to locate a wireless telecommunications site in the City of Shorewood. The City Water Tower was chosen based upon its height and location within our radio frequency (RF) design. Co-locating antennas on the city water tower will both provide additional income to the community and greatly reduce the need for new towers ensuring both efficient use of community property and greater aesthetic appeal. We understand that a Conditional Use Permit process may be necessary to accomplish this end and will work closely with the Planning Commission to ensure that all requirements are met. We look forward to further instruction from you on how to proceed with this matter. . Thank you 'for your time and consideration. Should you have any question, please feel free to contact me at 612/830-1555; extension 230. Anne Marie Solberg SBA, Inc. Zoning Specialist ..-.~/ ._-.. \ -' i o cc: Sonja Dusil AMS\sah Enclosures Exhibit A . . CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION SETTING PUBLIC HEARINGS ON THE PROPOSED 1997 BUDGETS AND THE 1996 PROPERTY TAX LEVY COLLECTIBLE IN 1997 WHEREAS, Minnesota State Law requires local governments to hold public hearings on their proposed budgets and property tax levies, and to publish notice of said public hearing to achieve truth in taxation, and, WHEREAS, the Minnesota Department of Revenue has issued guidelines for local governments to follow in implementing truth in taxation requirements, and, WHEREAS, it is the intention of the City Council to comply with such guidelines, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that a public hearing on the proposed 1997 Municipal Budgets and the property tax levy for 1996, collectible in 1997, be held on Wednesday, December 4, 1996, at 7:45 p.m., or as soon thereafter as possible, and a continuation hearing, if necessary be held on on Monday, December 12, 1996, at 7:30 p.m., at the City Hall, and that notice of such public hearing shall be published in accordance with Minnesota State Law and guidelines set forth by the Minnesota Department of Revenue. ADOPTED by the City Council of the City of Shorewood this 12th day of August, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator/Clerk -#/0 November 1996 Friday Saturday 11 2 8! 9 !. 10 !IIE 11 12 13 14 15 16 I I VQ>-Q~"n' ~ Day i '-.....'-_\.,....,~.~. .:::l . '-_ ! I I I 17 () 181 191 201 21 ' 22 23 I i . ~ 1 . , 2410 25 26 27 28 29 30 I I I December 1996 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 11 2() 31 41 6 71 I I I 1 8 9. 101 11 131 14 15 16 () 18 19 20 21 22 171 I I 23 24 iO 251 ~,,~, ~ .~m" ~ "'--"I. ""~~ ~ .~m" ~ D""1 1...-.1..1._.... _....::s L..J.i C~.:::; .L.;.,VCj '_.l..l_l.. _c".:::i L..Jl c\~ Ci._l I I i ! 26 27i 28 29 30 31V #= 1/ l\l~yw \C" ear 1 s B'ite ... .;~ , CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474.3236 MEMORANDUM TO: Mayor and City Council Jim Hurm FROM: I=y Brown ~~~ August 5, 1996 . DATE: RE: Minnewashta Water Tower, Badger Field Well, Boulder Bridge Well and South Liak Metering Station Award of Contract Electronic Controls (SCADA System) On December 11, 1996 the City Council approved the plans and specifications for the Minnewashta Water Tower. At that time, staff recommended that the controls for the water tower, Boulder Bridge well, Badger Field well, and the South Link metering station be bid out as a separate project. This enabled staff to work with various venders in analyzing the existing control system and design the most economical system which will provide communication and control for all four locations. . The proposed SCADA (Superior Control and'Data Acquisition System) monitors the following functions: Location Function Minnewashta Water Tower Badger Field Well Boulder Bridge Well South Link Metering Station water elevation, water pressure, and flow-rate flow-rate and pressure flow-rate and pressure flow-rate (either direction), upstream and downstream pressure The location of the SCADA system will positioned within the Boulder Bridge Well house. Although this is not a central location between all of the Shorewood water systems, it is the most practical due to the humidity conditions of the various well houses. The environmental conditions of the Boulder Bridge well house has the least potential of harm to the electronics for the control system. Communications for the system are conducted through the telephone system. If it is desirable to move the system at a later date, this can be performed rather easily. A Residential Community on Lake Minnetonka's South Shore ~/~ ~ "":, Minnewashta SCADA System Award of Contract August 8, 1996 Page 2 of2 Bids were received and opened on August 8, 1996 from two local vendors. The low bid received was from Automatic Systems, Company for the amount of $48,462.00. Approximately $13,000 of this cost will be reimbursed to the City of Shorewood by the City of Victoria as part of the metering station costs. Staff is recommending that the contract for furnishing and installing the SCADA system be awarded to Automatic Systems for the amount of$46,789.00. . A resolution is attached for your consideration. . ...i' ,-' CITY OF SHOREWOOD RESOLUTION NO. 96-_ A RESOLUTION ACCEPTING BIDS AND A WARDING CONTRACT FOR THE SCADA EQUIPMENT FOR CITY PROJECT 96-2 MINNEWASHTA WATER TOWER, BOULDER BRIDGE & BADGER FIELD WELLS, AND METERING STATION WHEREAS, City Council accepted plans and specifications for City Project 96-2 on December 11, 1995; and . WHEREAS, the City Engineer, as recorded in the City Council minutes from January 22, 1996, recommended that this equipment be bid out separately; and WHEREAS, an advertisement for bids for said project was published, bids were received and opened on August 8, 1996 at 1 :00 p.m., and tabulated according to law (such tabulation is attached hereto and made a part hereof as Exhibit A); and WHEREAS, the City Council has determined that Automatic Systems Co., St. Paul, Minnesota, is the lowest responsible bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. That the Mayor and City Administrator/Clerk are hereby authorized and directed to enter into a contract with Automatic Systems Co., St. Paul, Minnesota, in the name of the City of Shorewood, according to the plans and specifications therefore approved by the City Council on fIle in the office of the City Administrator/Clerk. . 2. That the City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the next lowest bidder, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of August, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator/Clerk ..... ~ '~ -Ii> BID TABULATION FOR SCADA EQUIPMENT MINNEWASHTA ELEVATED WATER STORAGE TANK CITY PROJECT 96-2 CITY OF SHOREWOOD BIDS OPENED: 1 :00 P.M. ORR-SCHELEN-MA YERON AUGUST 8, 1996 & ASSOCIATES, INe. iii, ,iiiii ...,.': BID ii, .....ii{~i6i .... ?~/'>>.>: CONIRACTOR I>ia SECURITY ['(fEAL .......... ... Automatic Systems Co. 5% $46,789.00 Dynamic Systems Inc. 5% $48,462.00 ENGINEER'S ESTIMATE $39,500.00 I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT TABULATION OF THE BIDS AS RECEIVED ON: DATE: AUGUST 8, 1996 L~JJ- ~~~ Theresa N aab, awrence A. Brown, Deputy Clerk Director of Public Works . . . '... . MEMORANDUM TO: CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236 Mayor and City Council Jim Hurm, City Administrator 1~ y Larry Brown, Director of Public Works ~ FROM: . DATE: August 8, 1996 RE: Authorization for Preliminary Survey Work for the 1997 CIP Projects As follow-up to the work session which was conducted with the City Council on July 22, 1996, staff is recommending that the preliminary survey work for the 1997 Capital Improvement Program begin. Roadways slated for the installation ofwatermain include: Street . Wedgewood Drive Mallard Lane St. Albans Bay Road ~t. Albans Bay Road Manor Road Trunk Highway 7 From To Smithtown Road Wedgewood Drive Excelsior Boulevard Excelsior Boulevard St. Albans Bay Road Shorewood Oaks Drive Tonka Bay City Limits Cul.de-sac Manor Road Easement Area 200 feet South Eureka Road This work is for preliminary survey such that the concept design could begin. Once public information meetings are conducted and a feasibility report is completed, the actual design survey would commence. OSM Associates, Inc. is preparing a proposal for the survey work. The proposal for these services will be presented for consideration at the City Council meeting Monday night. /3 A Residential Community on Lake Minnetonka's South Shore '" . . CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SURVEYING SERVICES ON 1997 CAPITAL IMPROVEMENT PLAN PROJECTS WHEREAS, on January 22, 1996 the City Council adopted the 1996-2000 Capital Improvement Program (CIP); and WHEREAS, preliminary survey work is required to prepare preliminary designs. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: That the Mayor and City Administrator are authorized to enter into an agreement for professional surveying services with Orr-Schelen-Mayeron & Associates for the preliminary design phase. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of August, 1996. ROBERT B. BEAN, MAYOR ATIEST: JAMES C. HURM, CITY ADMINISTRATOR . -. . . CITY OF SHOREWOOD RESOLUTION NO. 96- A RESOLUTION AUTHORIZING APPROVAL FOR EXPENDITURE OF FUNDS FOR PROFESSIONAL SURVEYING WORK FOR 1997 CAPITAL IMPROVEMENT PROJECTS WHEREAS, the Mayor and City Administrator have been authorized to enter into an agreement with Orr-Schelen-Mayeron & Associates for professional engineering services; and WHEREAS, Orr-Schelen-Mayeron & Associates has presented a proposal for professional engineering services on August 12, 1996 (attached hereto as Exhibit A). NOW, THEREFORE BE IT RESOLVED that the Shorewood City Council authorizes expenditure of funds for professional survey work necessary for the 1997 Capital Improvement Projects. Said work is to be completed by Orr-Schelen- Mayeron & Assoc., St. Louis Park, MN, for an amount not to exceed $ ADOPTED by the City Council of the City of Shorewood this 12th day of August, 1996. Robert B. Bean, Mayor ATTEST: James C. Hurm, City Administrator/Clerk 'y. . . CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236 July 25, 1996 Mr. Chester Yanik 4245 Enchanted Lane Shorewood, MN 55364 . Re: Late Payment Fee; Spring Cleanup Fee Dear Mr. Yanik: . Per your letter of July 10, we reviewed your utility account and found that you have consistently paid your bills on time. Therefore, according to the City's policy, I am waiving the late fee charge on your account. As you requested, the fee will be credited on your next billing. Your comments on the spring cleanup fee are well taken. The City Council initiated this program. several years ago to give residents the opportunity to clean up their property and to discard the refuse at an affordable rate. The intent was that this program would be an incentive for residents to clean up their properties, which would do away with unsightly and potentially dangerous situations on residential properties, and preserve property values. The program is open to use by all residents, and all residential properties are charged for this service. The rationale was that, although certain residents chose not to participate, they would still derive value from.the program though beautifying their neighborhood and maintaining property values. However, it is prudent to periodically review such programs to ensure that the goals are being met. I have passed your comments on to the City Administrator for further consideration. Thank you for your comments. / Alan J. RGiek ~Director/Treasurer cc: James Hurm ~,4A A Residential Community on Lake Minnetonka's South Shore rM fOl [4,~ (p Oi: 'i: ;.d tYk~ ~~1~~ .- 5_" ~?"_~v~-T74f p;;~, ~~Q~~~P-J~/~~~"Sf!o\ " " -I;i . -' 'S ' il!' LA: . -_utl/',~1:' ,,-~-.P.4YL!'lbJT" &e-~___Se~L>I6~_L.~ OUi-e:~___ . ; ;1 '. ~ J., ~ - '. :'1 - . , . . . . -- -. -... - -' '--' - ,-- 'j JUL 15 1996: .' ' . U " L:! . . ! , ""'7'., -. ~,..... '.- . ....,,- , .!.-. 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I' ! 5...J - -If ------------------ . . --'-'-- - -.---.- ----- -- ~ -~-i- - -----..-------______________u__.___ .._.. ______________~ i'l . --~----- .--..-------...-t'-------.-___~___________.__._._______~_________~____ ___.__._ _.. ._._~___~__'___.._ ! ~ ._J _________. . I ---------- --- --- -----.-7"""'!--- ..____~___n~__._._______ i i - - --- --- ----.----~- - -,--- . -----.- _ _- ___u__.___ ______ __._u_.. ___ __ _ __ ____ ___ __ ___________ _ _ _ ~_ _ ______._"_ ________ ____. _ _ ~TH LAKE MINNETONKA PUBUC SAFElY DEPARTMENT 810 Excelsior Boulevard Excelsior, Minnesota 55331 RICHARD A. YOUNG Chief of Police (612) 474-3261 MEMORANDUM To: City Administrative Staff From: Chief Rick Young~ Date: July 1, 1996 Subject: 1997 Department Budget Request After checking with all of those involved, I have scheduled our annual .meeting to go over the department budget request for Thursday, July 11, 1996 at 11:00 a.m. in the conference room at the South Lake Minnetonka Public Safety Department. Enclosed in this packet are the 1997 budget request documents for the department. There are some things that need to be explained before you get into the documents. First, the 1996 and 1997 union contracts have not been finalized at this time. It was necessary for me to pick a figure to use in the budgeting process. I took a total figure of 2.65% which was based upon the increase given to the non-union employees. Obviously, the actual amount settled upon will affect the actual budget expenditures, either positively or negatively. Secondly, I did not budget any funds to come from contingency as we normally do. I believe the budget I have prepared accurately reflects the needs of the department to operate effectively in 1997. There is no "fat" nor hidden reserves 1 I fully expect that we will use some ~ontingency funds to reduce the bottom line. I really think that is the main area that needs to be discussed by the cities. Without any use of contingency funds, the total budget increase is 4.2%. Applying the following amounts would have the shown effects on the total increase: $ 5,000 10,000 15,000 20,000 +3.6% +3.1% +2.6% +2.1% In recent years, when union contract amounts were known, either $15,000 or $20,000 was applied to the general budget. Also on this issue, there has been a change in our insurance which will affect our Insurance Fund. The Insurance Fund was originally started to prevent large swings in this budget item. This was mainly due to our participation in the retro-rated premium option for our Worker's Compensation. Using this option we have saved significant dollars over the past several years. However, this option also had the possibility to increase our expenses. The Insurance Fund was set up to prepare for Serving Sowh Lake Minneumka Communities of ExcelsWr, Greenwood, Shorewood and Tonka Bay :It B ~ that possibility. In 1996, the insurance company will no longer offer that option. We are again in the set premium status. This does not mean that the Insurance Fund should be abandoned. We still need the fund to assist for unexpected expenses in the area of deductibles and instances of large losses where the cost of the replacement item is not fully covered by the insurance paYment. This would most likely occur in a vehicle situation. The amount the insurance company pays is never enough to cover the full costs of replacing the vehicle. However, I think we can begin to reduce the reserves in the Insurance Fund over the next several years. I would recommend that up to $10,000 be taken from the Insurance Fund as part of any monies transferred to reduce the budget. In other words, if it is decided that the budget increase should be held to 2.6% by the use of other funds, I would recommend $10,000 from the Insurance Fund and $5,000 from the undesignated Contingency Fund to meet this need. On an individual city basis the results would be: City As Prepared S5.000 S10.000 S15.000 S20.000 . Excelsior 319,342.99 317,772.99 316,202.99 314,632.99 313,062.99 +3.8% +3.3% +2.8% +2.3% +1. 8% Greenwood 74,242.16 73,877.16 73,512.16 73,147.16 72,782.16 -2.5% -3.0% -3.5% -4.0% -4.4% Shorewood 458,674.17 456,419.17 454,164.17 451,909.17 449,654.17 +6.0% +5.5% +5.0% +4.5% +4.0% Tonka Bay 164,756.57 163,946.57 163,136.57 162,326.57 161,516.18 +2.9% +2.4% +1.9% +1. 4% +0.9% On the budget itself, you will note that the individual expense items changed very little with the exception of vehicles and salary related items. In fact, if those two areas were eliminated, the budget request actually went down $3,625. ~ If you need anything further, please contact me. " SOUTII lAKE MINNETONKA PUBliC SAFElY DEPARTlVffiNT BUDGET NARRATIVE FOR 1997 EXPENSES 10-Salaries $714,696.90 This is the salary line item with an estimated 2.05% wage increase for 1996 and 1997. The Shorewood Community Policing Officer is included. A revenue line item for this position is also included. lOA-Salaries Physical Fitness $8,677.14 For officers qualifying for the physical fitness incentive, this amount would be added to their base salary. This is with a 2.05% salary increase and an increase in physical fitness incentive to 1.5% in 1996 and 2.0% in 1997. . 11-Salaries - Overtime $37,700 This category includes all holiday overtime and regular overt.ule. It also includes court and school overtime. The reven~e for court overtime and school overtime is shown under anticipated incorne. 12-Salaries - Part Time $38,802 This line item covers part time secretarial help to assist the Administrative Clerk. With increased mandatory state requirements, an amazing increase in walk in and telephone requests and the increase in police calls, much additional work is required in the office. The part time positions are essential to accomplish triG necessary and required job tasks. There are two of these positions. This category also includes the Excelsior Park Patrol. A revenue is shown under anticipated income for the Park Patrol. . 13-Professional Services $3,000 This account covers the audit required by state statut(~[~ I phYB.iCCl..l and psychological exams and all legal services that are y:eqn.i:L"cd by the department. Should legal assistance be USEfd lI10:CG thctn anticipated, this line item would skyrocket in costs. I.oS{Bl fc.~es account for only $800 of the total budget request. 20-Communications $6,000 This account covers all costs associated with neGe[~g(2J0" x"adio communications equipment required by the department, fJ'h~ig line item has decreased in the past four years due to the illIlO:L"t,izcttion of the portables, mobiles and MDT's over this time period, , , 21-Printing & Publishing $4,500 This section covers all correspondence and necessary report keeping functions. Expected expenses in this category include stationery, envelopes, report forms, warning citations, legal and professional publications. New or changed state and federal reporting requirements always necessitate new forms. 22-Utilities $14,600 This account covers all utilities. Rate increases are expected. 23-Travel, Conferences & Schools $8,500 This account covers all departmental training programs. The cost of training is expensive; however, litigation is much more so. It is imperative that we continue to provide the best possible training for our personnel. Recent State and federal mandated training require addi tional expenditures. This line item also . covers local meeting costs and parking fees for court, etc. The costs of training are rising along with mandates for more training. 24-Maintenance $18,500 Funds disbursed from this category provide for the maintenance of departmental equipment. All automotive repairs, along with office equipment and departmental radio service, are covered in this classification. Radar units require scheduled calibration and are paid for from this account. Maintenance contracts on the typewriters, copy machine and computers are in this category. 27-Care of Persons $100 This account covers care of prisoners. ,28-Cleaning and Waste Removal $6,400 . This category covers all janitorial services and waste removal. 30-0ffice Supplies $3,750 This section covers all necessary office supplies for maintaining the operation. It also includes all postage expenses. 33-Motor Fuels $16,000 This portion of the budget covers all fuels and lubricants for the department's vehicles. Gasoline prices are currently increasing, but this amount should be sufficient. 37-Uniforms $5,900 This line item covers replacement of the required uniform for all department personnel. The costs of uniform equipment have been escalating each year. 39-General Supplies $11,400 This category includes all items of a general nature required by the department. It includes ammunition, tires, first aid supplies, small tools, vehicle supplies and any and all items required for the general operation of the department. 40-Rent $41,400 This item covers the rent of the building. Also in this category are rents for the state CRT, Postage Meter, etc. 41-Insurance $43,000 Covered in this section is the insurance protection for: worker's compensation, general liability, automobile and professional liability. This amount will be transferred to the Insurance Fund. The worker's compensation has again been reduced significantly from last year. . 43-Subscriptions & Memberships $700 This area includes subscriptions to professional and legal journals. Memberships in area and national professional organizations are also taken from this category. 45-pensions & Benefits $142,100 This line item is for hospital and life insurance, PERA and Social Security. The expected State Aid funding is shown as a revenueG 48-Special Projects $9,500 . This section covers the required cash match for the federal drug enforcement grant administered through the state. This the Southwest Metro Task Force made up of eight police agencies in this "area. It also covers the departments fee to use CornerHouse, a child sexual abuse center. 51-Building Expense $1,500 This category covers any and all necessary expendi building repair. As the building ages, we have found going up. 52-Furniture & Equipment $9,000 ~(or costs This line item of the budget is used for replacement and purchase of furniture and equipment. We do not have a capital acco'xnt and this category is used for that and to replace items that become inoperable. Replacement computer equipment is always a large expense. Last year I had proposed to purchase a gqTIad camera. It was anticipated to include one of these 25ystems each year for the next five years when all of the marked squads would be equipped. However, our current squad equipment is old and failing rather frequently. It was decided to upgrade our current equipment before expanding the equipment carried with new technology. This process will also take between three and five years. 53-Vehicles $57,500 This includes the expenses involved in preparing the new cars for police service. This budget item reflects the current costs for 2 1/2 vehicles. In each budget year 2 1/2 cars are budgeted. Every other year we need to replace three vehicles, instead of two, in order to maintain the fleet and avoid costly repairs and reduced resale values. Vehicles have risen in price dramatically. The dealers have stated that next years police vehicles will cost in excess of $21,500. We have started keeping the vehicles in service longer, when possible. We shall continue that practice next year. INCOME State Aid $75,000 . This is the same as last year. Transfer from Contingency No funds are budgeted to come from contingency. However, it is expected the Coordinating Committee will use some of these funds. This will lower the amount paid by each city. The amount to be taken from contingency and applied to the budget will make a significant difference in the cities contribution amounts. In past years, $15,000 was not an unusual amount to be used for this purpose. Grant $16,660 This is the federal COPS FAST Grant which is being used to offset the Shorewood Community Policing Officer. . Shorewood $40,450.15 This is the balance of the funds necessary to cover the costs for the Shorewood Community Policing Officer. Interest $11,000 Due to increasing interest rates, this line item has been increased slightly. This years amount is based upon performance during the 1995 budget year. Minnetonka School District $6,800 The Minnetonka School District provides these funds for police liaison and education services in the schools. State Aid INCOME Grant Transfer From Contingency Shorewood Interest Park Patrol Minnetonka School District Court Overtime Civil Defense e Training Sale of Vehicles Accident Reports Fingerprints Photocopies Report Copies Miscellaneous e.. CITY Excelsior Greenwood Shorewood Tonka Bay TOTAL (75,000.00) 0.00 (16,660.00) (40,450.15) (11,000.00) (6,800.00) (6,900.00) (7,800.00) (4,000.00) (4,000.00) (10,000.00) (600.00) (100.00) (100.00) (800.00) (2,000.00) (186,210.15) GRAND TOTAL BUDGET $1,017,015.89 1,017,015.89 1,017,015.89 1,017,015.89 1,017,015.89 % .314 .073 .451 .162 TOTAL SHARE 319,342.99 J]J 74,242.16 458,674.17 164,756.57 .\9 City 1995 Contributions Excelsior Greenwood Shorewood Tonka Bay 307,573.33 76,161.02 432,555.51 160,133.42 Park Patrol $6,900 This is a reimbursement from the City of Excelsior for costs of the Park Patrol. Expenditures of a like amount are budgeted under Salaries - Part Time. Court Overtime $7,800 It is impossible to accurately budget this very variable item. This should cover the expense. Civil Defense $4,000 This item has been consistent for the past several years. expect any change. In order to receive this money, training requirements must be met. I do not certain Training $4,000 After an increase in 1990, the state legislature has been taking ~ away this money for other purposes, including to help the general fund. Exact amounts to be received are unknown. Sale of Vehicles $10,000 This category reflects the sale of two vehicles. Accident Reports $600 This is an average of the past several years. Fingerprints $100 This is a standard amount that has been budgeted for years. Photocopies $100 ~ Past performance indicates this as a sufficient figure. Report Copies $800 This has been variable from year to year. Miscellaneous $2,000 An extremely volatile category. There is just no way to accurately predict this income item. Past experience has shown this to be an average amount. SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT 1997 BUDGET Department Request 10 - Salaries lOA - Salaries - fitness 11 - Salaries - overtime 12 - Salaries - part time 13 - Professional Services 20 - Communications ~ 21 - Printing & Publishing 22 - Utilities 23 - Travel, Conferences & Schools 24 - Maintenance 27 - Care of Persons . 28 - Cleaning & Waste Removal 30 - Office Supplies 33 - Motor Fuels 37 - Uniforms 39 - General Supplies 40 - Rent 41 - Insurance 43 - Subcriptions & Memberships 45 - Pensions & Benefits 48 - Special Projects 51 - Building Expense 52 - Furniture & Equipment 53 - Vehicles TOTAL $714,696.90 8,677.14 37,700.00 38,802.00 3,000.00 6,000.00 4,500.00 14,600.00 8,500.00 18,500.00 100.00 6,400.00 3,750.00 16,000.00 5,900.00 11,400.00 41,400.00 43,000.00 700.00 142,100.00 9,500.00 1,500.00 9,000.00 57,500.00 1,203,226.04 EXPENSe . BUDGET ITEM 1994 1995 1996* 1996 1997 ACTUAL ACTUAL ESTIMATE BUDGET REQUEST 10 Salaries 625,869.02 658,207.34 668,339.76 668,339.76 714,696.90 lOA Salaries - fitness 1,995.01 4,216.57 5,635.49 5,635.49 8,677.14 11 Salaries - overtime 28,186.85 33,667.75 37,040.00 37,040.00 37,700.00 12 Salaries - parttime 37,081.30 37,279.64 36,300.00 36,300.00 38,802.00 13 Professional Services 2,448.00 4,228.00 3,000.00 3,000.00 3,000.00 20 Communications 11,322.63 6,229.06 6,000.00 6,000.00 6,000.00 21 Printing & Publishing 3,997.73 3,621. 65 4,000.00 4,000.00 4,500.00 22 Utilities 13,298.19 13,326.88 14,200.00 14,200.00 14,600.00 23 Travel, Conferences & Schools 6,943.30 6,903.31 7,500.00 7,500.00 8,500.00 24 Maintenance 15,848.94 16,892.16 18,500.00 18,500.00 18,500.00 27 Care of Persons (30.96) (60.08) 100.00 100.00 100.00 28 Cleaning & Waste Removal 4,261.03 5,338.95 6,200.00 6,200.00 6,400.00 30 Office Supplies 3,702.84 3,604.71 3,750.00 3,750.00 3,750.00 33 Motor Fuels 14,059.79 13,866.67 16,000.00 16,000.00 16,000.00 37 Uniforms 4,548.50 10,839.47 5,900.00 5,900.00 5,900.00 38 General Supplies 8,344.80 9,172.45 11,400.00 11,400.00 11,400.00 40 Rent 41,276.14 41,236.51 41,400.00 41,400.00 41,400.00 41 Insurance Fund 55,000.00 52,000.00 48,775.00 48,775.00 43,000.00 43 Subscriptions & Memberships 605.00 732.80 650.00 650.00 700.00 45 Pensions & Benefits 129,747.46 133,546.10 139,500.00 139,500.00 142,100.00 48 Special Projects 9,372.00 9,411.00 9,500.00 9,500.00 9,500.00 51 Building Expense 3,960.48 2,155.94 1,500.00 1,500.00 1,500.00 52 Furniture & Equipment 9,268.88 11,336.43 9,000.00 9,000.00 9,000.00 53 Vehicle Fund 36,500.00 40,000.00 51,250.00 51,250.00 57,500.00 TOTALS 1,067,606.93 1,117,753.31 1,145,440.25 1,145,440.25 1,203,226.04 INCOME BUDGET ITEM 1994 1995 1996 1996 1997 ACTUAL ACTUAL ESTIMATE BUDGET REQUESTED State Aid (70,886.00) (71,556.29) (75,000.00 ) (75,000.00) (75,000.00) Transfer from Contingency (702.36) 3,184.88 . 15,400.00 10,000.00 0,000.00 Grant ( 0 . 00) . (25,000.00) (29,000.00) (29,000.00) (16,660.00) Shorewood (0.00) (5,075.72) (21,816.97) (21,816.97) (40,450.15) Interest (6,978.37) (10,485.31) (11,000.00) (9,000.00) (11,000.00) Minnetonka School District (0.00) (0.00) (6,800.00) (6,800.00) (6,800.00) Park Patrol (5,167.18) (6,019.11) (6,900.00) (6,000.00) (6,900.00) Court Overtime (3,396.90) (4,848.34) (7,800.00) (7,800.00 ) (7,800.00 ) Ci v 11 Defense (4,500.00) (4,287.00) (4,000.00) (4,000.00) (4,000.00) Training (4,925.94) (5,193.85) (4,000.00) (4,000.00) (4,000.00) Sale of Vehicles (8,200.00) (9,700.00) (14,500.00) (12,000.00) (10,000.00) Accident Reports (610.75) (656.00) (600.00) (600.00) (600.00) Fingerprints (130.00) (170.00) (100.00) (100.00) (100.00) Photocopies (24.20) (120.35) (100.00) (100.00) (100.00) Report Copies (652.50) (773.00) (800.00) (800.00) (800.00) Miscellaneous (12,813.17) (10,187.08) (2,000.00) (2,000.00) (2,000.00) Drug Forfeiture (3,039.40) (1,897.99) (0.00) (0.00) (0.00) TOTALS ( 122 , 026.77 ) (152,785.16) (169,016.97) (169,016.97) (186,210.15) Net to Cities 945,580.16 964,968.15 976,423.28 976,423.28 1,017,015.89 . . . DESIGNATED INSURANCE FUND . EXP2Kt;JSES ITEM 1994 1995 1996 1996 1997 ACTUAL ACTUAL ESTIMATE BUDGET REQUEST 201 Workers Compensation Premium 35 042.00 26,325.00 20,609.00 28,325.00 21,155.00 202 General Insurance Premium 20,213.00 23,184.67 24,000.00 20,450.00 25,000.00 203 Deductibles 0.00 0.00 500.00 500.00 500.00 204 Replacement Costs 0.00 0.00 0.00 0.00 0.00 205 Premium Adjustment 0.00 0.00 544.00 0.00 0.00 206 Fund Transfer 0.00 0.00 8,500.00 0.00 0.00 TOTALS 55,255.00 49,509.67 54,153.00 49,275.00 46,655.00 INCOME ITEM 1994 1995 1996 1996 1997 ACTUAL ACTUAL ESTIMATE BUDGET REQUEST 210 Annual Budget (55,000.00) (52,000.00) (48,775.00) (48,775.00) (43,000.00) 211 Workers Compensation Divd (6,445.00) (6,944.00) (0.00) (0.00) (0.00) 212 General Insurance Dividend (5,042.00) (15,140.00) (0.00) (2,000.00) (2,000.00) 213 Insurance Payments (216.20) (6,568.75) (0.00) (0.00) (0.00) 214 Reimbursements (0.00) (0.00) (0.00) (0.00) (0.00) 215 Premium Adjustment (3,509.00) (3,423.00) (0.00) (0.00) (0.00) TOTALS (70,212.20) (84,075.75) (48,775.00) (50,775.00) (45,000.00) Net Fund Change (14,957.20) (34,566.08) 5,378.00 (1,500.00) 1,655.00 INSURANCE FUND BALANCE 43,402.00 77,968.08 62,355.00 79,468.08 60,700.00 DESIGNATED VEHICLE FUND EXPENSES ITEM 1994 ACTUAL 1995 ACTUAL 1996 ESTIMATE 1996 BUDGET 1997 REQUEST 43,000.00 101 Vehicles 102 Preparation 27,965.00 4,092.29 34,062.00 2,868.36 57,152.00 5,700.00 57,000.00 4,500.00 3,500.00 TOTALS 32,057.29 36,930.36 62,852.00 61,500.00 46,500.00 INCOME ITEM 1994 1995 1996 1996 1997 ACTUAL ACTUAL ESTIMATE BUDGET REQUEST 110 Annual Budget (36,500.00) (40,000.00) (51,250.00) (51,250.00) (57,500.00) 120 Fund Transfer (0.00) (0.00) (8,500.00) (0.00) (0.00) TOTALS (36,500.00) (40,000.00) (59,750.00) (51,250.00) (57,500.00) Net Fund Change (4,442.71) (3,069.64) 3,102.00 10,250.00 (11,000.00) VEHICLE FUND BALANCE 3,741.41 6,811.05 3,709.05 (3,438.95) 14,709.05 ... . . ~ . DESIGNATED AUCTION FUND . ,~ .. EXPENSES ITEM 1994 ACTUAL 1995 ACTUAL 1996 ESTIMATE 1996 BUDGET 1997 REQUEST 301 Reserve Banquet 71 7 . 60 55.75 200.00 302 Miscellaneous 52.93 1,250.00 75.00 950.00 50.00 1,250.00 75.00 TOTALS 773.35 252.93 1,325.00 1,000.00 1,325.00 INCOME ITEM 1994 1995 1996 1996 1997 ACTUAL ACTUAL ESTIMATE BUDGET REQUEST 310 Cities Normal Contribution (900.00) (900.00) (900.00) (900.00) (900.00) 311 Auction Proceeds (0.00) (966.75) (500.00) (300.00) (0.00) 312 Miscellaneous (0.00) (0.00) (0.00) (0.00) (0.00) TOTALS (900.00) (1,866.75) (1,400.00) (1,200.00) (900.00) Net Fund Change (126.65) (1,613.82) (75.00) (200.00) 425.00 AUCTION FUND BALANCE 933.81 2,547.63 2,622.63 2,747.63 2,122.63 ,.. ,,-' -... CITY OF EXCELSIOR 339 THIRD STREET EXCELSIOR, MINNESOTA 55331 TELE: 612-474-5233 MEMORANDUM TO: Robert Larson, City Administrator, City of Deephaven Sandy Langley, City Administrator, City of Greenwood ~es Hurm, City Administrator, City of Shorewood Pat Wussow, City Administrator, City of Tonka Bay . FROM: r;fcarl Zieman, City Manager, City of Excelsior DATE: July 23, 1996 RE: Proposed 1997 Excelsior Fire Department Budget Attached is the Excelsior Fire Department's Proposed 1997 Budget. During your review of the proposed budget, special attention should be given to the following items: 1. The biggest line item increase in the 1997 Budget is for salaries due to the large increase in calls. As shown on the attached sheet, calls have risen from a total of 481 calls in 1993 to a total of 615 calls in 1995, which represents a 28% increase in calls over the three year period. . 2. The firefighter salaries were increased in the "1996 Revised Budget" column to reflect the increase in calls that have come in so far this year. Please note an hourly wage increase from $6.00 to $6.50 per hour for the firefighters was approved in the 1996 Budget, however, they decided to only increase the hourly wage to $6.35 per hour at this time in an attempt to keep their total costs within budget. 3. In addition please note the increase to the Fire Vehicle Replacement Fund is for the original amount which was proposed in the five year budget and was not increased due to the purchase of the Tele-Squirt. I will contact each of you later this week to set up a convenient time for all of us to meet to discuss the budget in more detail and answer any questions any of you may have. If your schedule is extremely busy next week please call me as soon as possible with times you would be available to meet so I can have some guidelines when I speak with the other Administrators. Wa-I* C. 1997 BUDGET 1993 1994 1995 \ OF FIRE '" RESCUE CALL CALLS CALLS CALLS TOTAL TOTAL ----------------------------------------------------- DEEPHAVEN 47 87 90 224 13.68\ EXCELSIOR 199 184 193 576 35.19\ GREENWOOD 10 31 27 68 4.15% SHOREWOOD 185 191 249 625 38.18\ TONKA BAY 40 48 56 144 8.80% ----------------------------------------------------- 481 541 615 1637 100.00% -S--=~--_D___C__=_____.________.____________a________ 1997 PROPOSED BUDGET TAX CAPACITY 1996 3 YEAR CALL DATA FIRE DEP'!' COST PER -------------------------- -------------------------- \ OF TOTAL DOLLARS PERCENT ACTOAL PERCENT TAX CAPACITY CALL TOTAL ------------- ------------ ------------- ------------ ------------- ------------ ------------- ------------ DEEPHAVEN S6,284,912 28.9H 224 13.68\ S51,910 S24,571 S76,481 21.30% EXCELSIOR S2,347,376 10.80% 576 35.19\ S19,388 S63,182 S82,570 22.99\ GREENWOOD Sl,312,182 6.04\ 68 4.15\ S10,838 S7,459 S18,297 5.09% SHOR.:.""'WOOD S9,115,960 41. 93% 625 38.18% S75,294 S68,556 S143,850 40.06% TONKA BAY S2,679,653 12.33% 144 8.80% S22,133 S15,795 S37,928 10.56% ------------- ------------ ------------- ------------ ------------- ------------ ------------- ------------- S21,740,083 100.00% 1637 100.00% S179,563 S179,563 S359,126 100.00\ =11:1====_===_== ==-==-=-----= =====-=-=---= -=---==-==--== ==--.-.-----.. --=.=-=:&'_-=== -===-----==== =======-==-=- ;. ' ..' , . . Jt. CODE 34000 34202 . CLASSIFICATION 1994 ACTUAL 1995 ACTUAL 1996 ADOPTED 1996 ACTUAL 6 MONTHS FIRE OPERATING FUND 230 REVENUE, EXPENDITURES AND FUND BALANCE 1996 REVISED 1997 DEPARTMENT HEADS REQUEST 1997 1997 MANAGERS COUNCIL PROPOSAL PROPOSED --------------------------------- --------- --------- --------- --------- --------- ----------- -------~- ~-------- REVENUE & OTHER FINANCING SOURCES - REVENUES - CHARGES FOR SERVICES - MUNICIPAL FIRE CONTRACTS - DEEPHAVEN EXCELSIOR GREENWOOD SHOREWOOD TONKA BAY TOTAL MUNICIPAL CONTRACTS 34950 OTHER 36200 36210 36228 . TOTAL CHARGES FOR SERVICES MISCELLANEOUS - INTEREST EARNINGS REFUNDS & REIMBURSEMENTS TOTAL MISCELLANEOUS TOTAL REVENUES OTHER FINANCING SOURCES - EXPENDTURES AND OTHER FINANCING USES INCREASE (DECREASE) IN FUND BALANCE FUND BALANCE BEGINNING OF PERIOD FUND BALANCE END OF PERIOD $62,730 $7l,644 $15,451 $104,625 $32,302 $65,489 $77 ,127 $15,623 $117,070 $32,584 $68,983 $80,733 $18,434 $129,779 $34,595 $286,752 $307,893 $332,524 $73 $B7 $286,825 $308,030 $332,524 $2,627 $0 $2,627 $6,423 $0 $6,423 $2,400 $0 $2,400 $289,452 $314,453 $334,924 $273,844 $310,628 $332,524 $15,608 $49,485 $65,093 $3,825 $65,093 $68,918 $2,400 $62,036 $64,436 $0 $68,983 $80,733 $18,434 $129,779 $34,595 $332,524 $332,524 $2,400 $0 $2,400 $334,924 $332,524 $2,400 $68,918 $7l,318 $76,481 $82,570 $18,297 $143,850 $37,928 $76,481 $82,570 $18,297 $143,850 $37,928 $359,126 $359,126 $0 $0 $0 $359,126 $359,126 $2,500 $0 $2,500 $2,500 $0 $2,500 $361,626 $361,626 $359,126 $359,126 $2,500 $7l,318 $73,818 $2,500 $7l,318 $73,818 FIRE OPERATING FUND 230 DIVISION 42 DEPARTMENT 200 1997 1996 DEPARTMENT 1997 1997 1994 1995 1996 ACTUAL 1996 HEADS MANAGERS COUNCIL CODE CLASSIFICATION ACTUAL ACTUAL ADOPTED 6 MONTHS REVISED REQUEST PROPOSAL PROPOSED --------------------------------- --------- --------- --------- --------- --------- ----------- --------- --------- PERSONAL SERVlCES- 101 FULL-TIME EMPLOYEES-REGULAR $28,454 $29,217 $30,202 $30,202 $31,864 $31,864 103 PART-TIME EMPLOYEES $0 $0 $0 $0 $0 $0 106 FIREFIGHTER'S SALARIES $61,782 $64,416 $72,000 $77,220 $86,609 $86,609 107 OFFICER'S SALARIES $11,468 $12,457 $11,395 $11,395 $12,963 $12,963 121 PERA CONTRIBUTIONS $1,262 $1,315 $1,353 $1,353 $1,428 $1,428 122 FICA CONTRIBUTIONS $6,294 $6,556 $7,003 $7,003 $8,149 $8,149 . 123 MEDICARE CONTRIBUTIONS $1,472 $1,534 $1,609 $1,609 $1,906 $1,906 131 HEALTH INSURANCE $2,086 $2,196 $2,398 $2,398 $2,858 $2,858 133 LIFE INSURANCE $41 $41 $40 $40 $46 $46 151 WORKER'S COMPENSATION PREMIUMS $12,895 $7,618 $8",200 $6,431 $6,656 $6,656 --------- --------- --------- --------- --------- ----------- --------- --------- TOTAL PERSONAL SERVICES $125,754 $125,350 $134,200 $137,651 $152,479 $152,479 --------- --------- --------- --------- --------- ----------- --------- --------- SUPPLIES 200 OFFICE SUPPLIES $168 $569 $300 $300 $300 $300 212 MOTOR FUELS AND LUBRICANTS $2,588 $2,283 $3,000 $3,000 $3,000 $3,000 217 CLOTHING $882 $7,957 $9,360 $9,360 $10,015 $10,015 220 REPAIR & MAINTENANCE SUPPLIES $2,678 $6,023 $3,210 $3,210 $3,420 $3,420 221 FIRST AID SUPPLIES $1,846 $869 $1,740 $1,740 $1,770 $1,770 240 SMALL TOOLS $34 $1,183 $700 $700 $700 $700 241 FIRE PREVENTION TOOLS $2,623 $2,528 $2,000 $2,000 $2,575 $2,575 -----. --------- --------- --------- --------- --------. ----------- --------- TOTAL SUPPLIES $10,819 $21,412 $20,310 $20,310 $21,780 $21,780 --------- --------- --------- --------- --------- ----------- --------- --------- PROFESSIONAL SERVICES 300 PROFESSIONAL SERVICES $0 $0 $0 $0 $0 $0 312 REFUSE & RECYCLING COLLECTIONS $407 $260 $0 $0 $0 $0 313 JANITORIAL SERVICES $2,054 $2,716 $1,600 $1,600 $1,950 $1,950 318 MEDICAL FEES $2,199 $3,151 $2,134 $2, 134 $3,134 $3,134 319 OTHER PROFESSIONAL SERVICES $19 $8 $0 $0 $0 $0 --------- ----.----- --------- --------- --------- ----------- --------- --------- TOTAL PROFESSIONAL SERVICES $4,679 $6,135 $3, 734 $3,734 $5,084 $5,084 --------- --------- --------- --------- --------- ----------- --------- --------- FIRE OPERATING FUND 230 DIVISION 42 DEPARTMENT 200 1997 1996 DEPARTMENT 1997 1997 1994 1995 1996 ACTIJAL 1996 HEADS MANAGERS COUNCIL CODE CLASSIFICATION ACTUAL ACTUAL ADOPTED 6 MONTHS REVISED REQUEST PROPOSAL PROPOSED --------------------------------- --------- --------- --------- --------- --------- ----------- --------- --------- OTHER SERVICES & CHARGES 321 TELEPHONE/COMMUNICATIONS $10,453 $8,383 $10,180 $10,180 $10,337 $10,337 322 POSTAGE $106 $327 $105 $105 $115 $115 331 TRAVEL , SCHOOL AND CONFERENCE $4,891 $9,102 $9,254 $9,254 $10,264 $10,264 332 MILEAGE $1,809 $1,818 $1,609 $1,609 $1,925 $1,925 350 PRINTING AND PUBLISHING $854 $2,098 $1,500 $1,500 $1,800 $1,800 360 INSURANCE $11,214 $11,169 $11,775 $11,369 $11,710 $11,710 381 ELECTRIC UTILITIES $1,409 $1,472 $2,000 $2,000 $2,000 $2,000 383 GAS UTILITIES $2,619 $2,216 $2,730 $2,730 $2,730 . $2, 730 e 401 REPAIRS & MAINT. - CONT. BLDG. $2,144 $914 $1,000 $1,000 $1,500 $1,500 403 REPAIRS & MAINT. - CONT. OTHER $0 $17 $0 $0 0 0 404 REPAIRS & MAINT. - CONT. EQUIP. $6,643 $13,559 $7,500 $7,500 $9,500 $9,500 405 01'HER $2,551 $3,073 $4,000 $4,000 $3,800 $3,800 412 RENTAL FIRE APPARATUS AREA $15,840 $16,440 $16,440 $16,440 $17,000 $17,000 433 DUES AND SUBSCRIPTIONS $674 $967 $1,015 $1,015 $1,015 $1,015 437 TAXES AND LICENSES $0 $17 $0 $0 $0 :;;0 439 CONTINGENCY $0 $783 $7,452 $4,407 $2,246 $3,2~2 444 W.A.F.T.A. $0 $1,330 $1,245 $1,245 $1,241 $::',245 --------- --------- --------- --------- --------- ----------- ----.----- --------- TOTAL OTHER SERVICES AND CHARGES $61,207 $73,685 $77,805 $74,354 $77,183 $78,183 --------- --------- --------- --------- --------- ----------- --------- --------- CAPITAL OUTLAY - 540 HEAVY MACHINERY $0 $0 $0 $0 $0 $0 560 FURNITURE AND FIXTURES $0 $0 $500 $500 $500 $500 t 570 OFFICE EQUIPMENT & FURNISHINGS $0 $96 $500 $500 $500 $500 580 OTHER EQUIPMENT $575 $0 $1,525 $1,525 $2,500 $1,500 --------- --------- --_._----- --------- --------- ----------- --------- --------- TOTAL CAPITAL OUTLAY $575 $96 $2,525 $2,525 $3,500 $2,500 --------- --------- --------- --------- --------- ----------- --------- --------- TOTAL EXPENDITURES $203,034 $226,678 $238,574 $238,574 $260,026 $260,026 --------- --------- --------- --------- --------- ----------- --------- --------- OTHER FINANCING USES- 720 TRANSFERS TO OTHER FUNDS- GENERAL $8,810 $8,950 $8,950 $8,950 $9,100 $9,100 FIRE VEHICLE REPLACEMENT $62,000 $75,000 $85,000 $85,000 $90,000 $90,000 FIRE VEHICLE RENOVATION $0 $0 $0 $0 $0 $0 --------- --------- --------- --------- --------- ----------- --------- -------_.- TOTAL OTHER FINANCING USES $70,810 $83,950 $93,950 $93,950 $99,100 $99,100 --------- --------- --------- --------- --------- ----------- --------- --------- TOTAL FIRE OPERATING (42200) $273,844 $310,628 $332,524 $332,524 $359,126 $359,126 =::;;=#===== ========= ==:=c===== ========= ========= =========== ========= ========= . FIRE DONATIONS - UNDESIGNATED FUND 234 REVENUE, EXPENDITURES AND FUND BALANCE 1997 1996 DEPARTMENT 1997 1997 1994 1995 1996 ACTUAL 1996 HEADS MANAGERS COUNCIL CODE CLASSIFICATION ACTUAL ACTUAL ADOPTED 6 MONTHS REVISED REQUEST PROPOSAL PROPOSED --------------------------------- --------- --------- --------- --------- --------- ----------- --------- --------- REVENUES - 36200 MISC.'ELLANEOUS - 36210 INTEREST EARNINGS $138 $343 $150 $150 $175 $175 36230 DONATIONS $800 $971 $0 $0 $0 $0 --------- --------- --------- --------- --------- ----------- --------- --------- TOTAL REVENUES $938 $1,314 $150 $150 $175 $175 ------e --------- --------- --------- --------- --------- ----------- --------- EXPENDITURES - 42200 FIRE - 400 OTHER $116 $0 $0 $0 $0 $0 580 OTHER EQUIPMENT $576 $0 $0 $0 $0 $0 --------- --------- --------- --------- --------- ----------- --------- --------- TOTAL EXPENDITURES $692 $0 $0 $0 $0 $0 --------- --------- --------- --------- --------- ----------- --------- --------- INCREASE (DECREASE) IN FUND BALANCE $246 $1,314 $150 $150 $175 $175 FUND BALANCE BEGINNING OF PERIOD $3,914 $4,160 $4,800 $5,474 $5,624 $5,624 --------- --------- --------- --------- --------- ----------- --------- --------- t FUND BALANCE END OF PERIOD $4,160 $5,474 $4,950 $5,624 $5,799 $5,799 ========= --==-====- ===__=:a_s =--_1:1=-== ==;11;'=_==== ____=es___= _==_====a ========= . FIRE VEHICLE RENOVATION FUND 235 REVENUE, EXPENDITURES AND FUND BALANCE 1997 1996 DEPARTMENT 1997 1997 1994 1995 1996 ACTUAL 1996 HEADS MANAGERS COUNCIL CODE CLASSIFICATION ACTUAL ACTUAL ADOPTED 6 MONTHS REVISED REQUEST PROPOSAL PROPOSED --------------------------------- --------- --------- --------- --------- --------- ----------- --------- --------- REVENUES & OTHER FINANCING USES - REVENUES - 36200 MISCELLANEOUS - 36210 INTEREST EARNINGS $1,670 $3,976 $800 $800 $50 $50 --------- --------- --------- --------- --------- ----------- ---_._---- --------- . OTHER FINANCING SOURCES - 39200 TRANSFER FROM OTHER FUND - 39203 TRANSFER FROM FIRE OPERATING $0 $0 $0 $0 $0 $0 --------- --------- --------- --------- --------- ----------- --------- --------- TOTAL REVENUES AND OTHER FINANCING USES $1,670 $3,976 $800 $800 $50 $50 --------- --------- --------- --------- --------- ----------- --------- --------- EXPENDITURES - 42200 FIRE - 580 OTHER EQUIPMENT $0 $0 $53,725 $53,725 $0 $0 --------- --------- --------.- --------- --------- ----------- --------- --------- INCREASE (DECREASE) IN FUND BALANCE $1,670 $3,976 ($52,925) ($52,925) $50 $50 . FUND BALANCE BEGINNING OF PERIOD $49,555 $51,225 $52,925 $55,201 $2,276 $2,276 --------- -------_.- --------- --------- --------- ----------- --------- --------- FUND BALANCE END OF PERIOD $51,225 $55,201 $0 $2,276 $2,326 $2,326 =-=-===== -----..-- ---.-.-.- __===c_=__ -===----= =-=--_..==-= ---===-== ========= " :CR fiRE OE?ARTHE~1 :UOGZ7 ~.;R ?qC~CSAL DE!C:\!?T:GH -.---------------------- 'J FURH ITURE AHO S:.J! ?!".E:ii ?AGillG SI'SiE:-! c:.B IHE1'S SC=A ~CRK S~AirCH SiATICH EXTE~!CR L:~ni. !JtES"L EXHAUSi C:llV. I }/HE:lT S"t'Si~-! CiAli~ ~17H OES~ ~E?'..).C~:-IE:tT 1"7=''''\5 :,0 .IC~ E~UIP~E~T -~"'cIJT-~ S"~-.,,-:: . ..._.. C:... Uf't_^t"..._ ill SC~LLAHE.:uS 500 CA~liAL OUTLA"t'S ........11- ~\."li\1 SOA i iRA 1 L':::~ 1 3/4" l-lOz.::-:LS <2 :.I,C:~) 2(TRAc:.. T1 Oll TeeLS RAJoIS AIR SAGS '.IE1' IORI' VAC S.\L'/AGZ COVE?S <3 ~ 1S0) no iRAllS"E~S . ACH I}l! SiR;.. n CH iiUC~ RE?URSISaIHG TRUC~ RE?U~-!E}lT FUHO SUB TOTALS ~994 199: 1996 1997 _________ .________ .________ 4________ --------- ~99a sO sO so SO so so s200 sa sa sa sSOO S'525 :s4S0 sa,510 sa s.52 , 000 so sa sa sa sa SSOO S300 sSOO S2GO ~SZ5 sa sa sa S1,OOO sa sa sa s'500 s250 s2S0 so sa S9 ,000 sa sa5,000 so sa so sa sa sa :s4S0 sa so sa so sO sa SSOO S'100 S1.00 sa so so sa S1,300 51,900 sa so so :so sa sa sa :so saoo SiOO :s4iJO so so sa sa,ooo :so so sa sa sa, 95 0 sa S7S , 000 S'i ,395 sa 590,000 S1,300 S1,900 so SO S9,900 sa S90 , 000 SZ86,787 $309,692 S334,697 $361,492 s376, 135 so (S38 ) S189 TOTAL PRCPOSeD 6L'OGC:TC8~) S286,787 5309,730 :s334,508 :0361,269 s390,171 S22.3 <s14, 036) / ~S:CR :~~:::: OE?ARTME~i 5UOG~: ':'~~~, ?'l.C?CSl-L X;S JESC1!?T1C~ ------------------------ \e. .:~:<.:. :-\ARSiiAL ~C6 F!RE~\G~TE~ S~LARrES ~LLS ~5uY19-5.00 ORIL~S 3aY3~12.00 iOT CFFiCE~S SALARIES C:~ t=~ ASSlSiAHT c:.t!:: SE~~E7ARi/l~S~SURE~ ~?TAIHS (3 EAC~) L::.VT:.~AHiS (5 :.AC~) iAAl~lllG OFf!C::::~ H~lCAL DIRECTOR .-. :'::'1 P'E?.A (!.., (.8) rICA (6.2,) :-':::; lC':'R:::: (1,(.'5) HSl i:! n,,:3) ..~~ "~3 i .~~ L:F~ iHS~RAHC:::: ~5i ~~R~:~tS C~.P (iGOS) 2.00 Orf!::::: S~?PLI:S 2:2 MOiCR PJE~S 217 CLOTH!HG 6 SC:1'S ruRllCUT GC:AR 2 :.I.,C:; HEL.~E1'S 3 EAC:! SCOTS i1E!...'iEl RE?AI R H::::U-IEi !.D. 10 EAC:; HCCOS GLOVES AHO ~ITTEHS S?A>lHEi<. SEL TS Ull I FORHS & '..'CRl:: ClOTH DIG Ct.:AllIllG OF iURHCUT G~I.,R 220 G=~ERAL SUPPLIES 50 GAL. DRY P~RUER CARTRIDGE REFIlLS fLASHLIGHT SATT~~lES OX'fGC::! R::1=1 LLS AF;:;:-ACi 10 GAL. FCAH EXilllGUISHER REFILLING 10\1 SC:LLAllECUS 199':' 1995 1996 1997 1998 --------- --------- --------- --------- --------- sZ7,30a 5"2.S ,307 s"2.9,(.37 530,Z'J0 53i,Z'J0 ;,.:.- --- s.=.~ ,510 s:::.1.,"'::':: sSc:.,5"9 SSo,OCZ oJ,"'':': s~3,3za S13,720 SI:' ,s.3Z P"'C: ~...... S15,72D .: L.. ,_IGo 5i,'50 51,(,50 $i,5ilO 5~ ,;37 Si,S3i Si,(,SO Si ,1,50 Si,300 ~, ,537 s~,5B1 Si,('50 Si,l.SO $i,SilO 51,337 Si ,501 $3,3:3 S~,.;:~ s3,(.70 S3,336 53,657 s.:. ,~c:; S4 ,.,c:: s.:. ,370 :;':',1,79 5':',6C5 ,~ ,-- Si t 120 !;j f 12lJ Si ,160 .51,187 Si,221 5Z00 5200 S205 $212 s218 sl,Z25 S1,259 Si,Z9T Si,333 S~ ,3~C S6,GZ'J s6,2:3 So I e.!.O 57, aso ,.- --- ~I ,~::" Si,!..10 :;i,'-c5 S1,600 Si,6'.~ s, ,:":"~ sZ,coa 52.,200 $2.,398 C"- ".c:: s2,~30 ..a",~(4 $.:.0 ~o $.:.0 ~o s.:.o S~3 , ~o 514,333 S1S,Z6G $16,Q23 Si6,32.: S3iJO 5300 S300 S3iZ S3~2 S3,250 S3,cO s3,150 :3,3:'0 s3,3':'0 . S3,200 S3,(.00 S!.,500 !is ,730 S7,070 $521J SSL.5 S570 SOOO S640 s.:.50 ~7S S500 ~..-.... S5T5 ..::C S300 s315 S330 ~_.- S363 ...)'+J $200 s210 $220 523.0 S2G.0 . S170 Siao $,90 s200 s215 s.:.:. 5 ~65 S4as S510 SS35 $,40 S,50 S'60 Si70 Si80 Si ,575 $1,965 s2,06O . s2,165 s2,265 S315 $330 S345 5360 S380 S,(.O 52:3 S2.70 $2eS S300 S200 S210 S22S s23S sea S265 s27S $2!!.5 S300 s310 $265 s275 s2es S300 s3iO S250 S260 s270 S280 S290 S715 S765 SS25 sa65 S;05 SS7D s955 Si,050 51,155 s., ,Z70 ;, :CR r~RE aE?ART~E~7 ;~CG~7 :..;R ?RC?QS;'L OE":C:tt?i'!CH i~~~ i~9S i996 '997 i99a ------------------------ g-------- --------- --------- ~.------- g-------- F,~S7 ALa S~??~~~~ SflALL ,CClS .... i /'2.11 ii<.A.HSr:~ ~:1' QUART: ~UNC4A-L:TES ~~~~ARG;.aL: llGnTS ,CCLS FOR iCCl 3CX:S O~ #9, #'0, #12 ~ S:UAD FlR~ PREVc:lnCN F~L~ .?~:t :"CUS~ R:::VE:lTtCH ?RCHCS PRC~~~S;CHAl C~:AHIHG ~E::I [C':-L F~:S ~E::Ilc.:-l SUR'IEILLAHC: HE~ ?HYS,~LS (~ S~Ca) Co-IHUN I c.:- n CHS ?HOllES G.:. PORTAEL~S (6 S~Ca) ~!NG PORTABL~S (7 S~C~) CELiA !'IOBILES PAGER RE?AIR )o!CllITOR PAGeRS ~ CIGITAL PAGeRS BASE STATtON RE:lT CELLULAR PHONE BASe ~~lHTE:1ANCE 322 POST ,l.GE SI,;Gs $1,6ZQ $1,7:~ $i,~7u 5Z,aia ssao 5'500 ssao 5;,:00 SI ,500 s2,zao ~DO Sl ,370 ~10 Sl,OloD s~,:3a 52,loOO Sl,300 S390 S165 ~oo S2SQ .S100 ssao S~-~ .~ sszs SirS?; SI ,5'~0 saoo saaa $1,370 S430 ST;O 51,215 $2,52.0 S1 ,300 5390 S165 . S400 SZ7S S700 sssa sS5G s'".,500 S1,;;" S3iQ saZ4 51,410 s.!.SO ~.<.-- .><.J.. Si,27:' SZ,SL.5 Sl,300 s390 SitS ~oa s300 S100 siSG SS75 !5T: 51,5Z5 s~f:07 $6,COO saso ~i ,(.35 ~73 5i ,3Z7 S2,773 SZ,600 S10s Sl,OCO 'SS15 SST5 Si ,5'-5 S, ,:.,j~ SZ,:'CO sS73 S6GO Sl,SOO ~'7s S715 SI , i8s SZ,910 s2.,600 ~10 S195 ~()O s350 ~10 SIBS S40a S325 S110 Slis ;CR ,=,RE OE?ARTIlE:-lT 5L.-:J~, :..~,R ?!<C?CS;':'" to- \ ~ OES::\!?T,CH i99(.. i~S i'1~6 i997 i'1~a 7~~!H!~G 1:!~S7 ~ESrC)'(CS:~ t -= .. ~ ~n' .._ 1........J iSi ~ES?CNO iE~i55H(2Q .. sa] S"'.i CZ" (..CO) ~~, iE~iESH (,5S7 10 .. is) SiAIE ~,iE S:~CCL (3 .. iCC) Fi"E~,GiiiE~ [ (3 .. 22.S) FiR5?iGiiTER II (5 .. i25) FiRE:IGaTE~ II UPGAADE ~ISC..FIRE:iGaT=R C~SSES ilAZ ~AT I-aASiC C?::l.. (5.,60 HAZ HAT RE?~E5HER 26 HAZ ~AT iE~~NIC:AH (50 .. 3) HAZ ~T S~~C:ALrS7 (~2a 2 3) SiAiE FiREF,GiiT5:l. C:NvE~ilaH SiAiE CHIErS C:HVE~ilCH ri~5 INSTR/FiRE C~IEr C:NF. iRAIHIHG SU??~IES ~~~: HARsaAL CLASSES C::loIPAWf RJHC7iCH (Z .. 115) FiRE GRCUHO ceHTReLCZ .. ii5) LINE QFFieE~ 3;'SICSCZ .. ,is] FiRE INSTRUCT. 3ASiCCZ" 115 APPARATUS I!! (ia .. !.a] APPARATUS IV (10 ""0] '>IAn>. ..",. ~ ~...--...I Sc.J so S1sa ~co s.:.-;u Si,oao Si,OOO S1,!..~O S1,325 s.:.GO 'S2'-J sa sTaa so:s S205 a ssoo s~a s~o s~a s~a s.:.ao s.:.00 so. .,.<::~ .,).....~ sea so Si6iJ $C.!.O $1 t 163 S1,034 S1,03{. S. "~ , ,'-V saco -, ,., ~.- 5360 Si2!.. ~7ca sa (~ .." ::- ..-- , 5Z50 Si6G 5&9 ... -'0 .., I~i 5i ,015 St,uTS S1,306 $SL. C "'~ ..... S430 SZ5':' sea.:. ..... ..... S270 sa 5<.00 S623 sZSO 5a szaa s"933 5i ,308 :!:i,163 Si,163 Si,62.5 5no sa s.:.63 SZ76 :soo 5;,7 5733 ST:O 5S00 55:;8 5360 S2t.9 s;cc 5i ,z:a S~, 1130 51, 'ie. 5i,36O scao "'. ,- ....-1 ..., ..... s.:..il. ..... ..'" . 536Q S<:(,9 S<:49 50: 5iZ6 S12!l 5a S72 ST73 so so s500 S3i3 saeo (39:0] 5'500 ""c::-- ~...oc:::. SZ64 SZ6t. S264 5264 S264 5230 s230 s360 S21.0 50 SO 50 s5:::; 5Z='- sz=,- 5Z='- 5zza 5zza 50 sa 350 PUBL!SHING A~O PRIHTlliG c;,LLS AHO HE::l SllE~1'S So S7"5 ST5 Si'S ST; iRAIlWIG AIDS s7aa S!.sa s.:.SO s.:.-;O s75a HA n ONAl FIRE ccaES S600 sa so 50 so 94 use AHD Si>.NOARDS S100 sa sa 50 sa ISi'l'A MANUALS ssoa SiiJO Sl,OOO 57S0 S1 ,050 MISCELUHECUS so Si ,145 S935. S1,255 s7aS 360 I NSURAllCE S12,200 5i2.,810 s13.450 Si4, ,25 S14,82.0 351 ~~J'.Q.t.;- IlT'1..lTIia: ={c:::>r-- G;..S S20 ,330 SZ,410 s2,500 SZ,60C S2,704 383 GAS UTIL!i!ES S2,590 52,680 S2,730 52,8'10 S3,aoo 401 BUIUlIllG RE?AIR STAIHLE5S S-::I 5iHK so so so sa \...._- eUILDIllG RE?AIR so 52,OCO S2,000. 52.,000 s2,aco HEA,ING Ul1IT RE?AIR so so so so so HISC:::~LA~ECUS S1,500 ssao so so so . ... '- ,... ,CR f!~: OE?ART~E~T :UOG~, . S.:..~ ?;:C?CSAL '~~~Cl~?T.Cll 4_______________________ ~ ~:?~[R CF ~~UI?~=~T ;iV,}(E3 l::lllG ?tHS, Ii::: "COS, : ..0(,,:':1 ;^ 7"7E~: SS TUllE-UP SCCy ~~R~ A~O R:~AS. rUMP RE:U I L!) ?L~P.RE~=~TiF!~T!Cll S?R!HGS ' ;;(HAUSi .'~. ~~s SnALL E~Ur?H~H7 rliL=~ 6 all Ar~ C~I~~ HrORCS,AT i~ST;llG TEL: SCU!RT i~~T;llG UlJOE~ i~S,!llG lHSC=LLAHE':US l..3 RE!lT l.33 suaS~~!?TICHS ftRE C:.ilE? . !IF?A FIRE C:HHAHO Ulll,EJ FiRE?!CaTERS L'<.AA H~~H. co. CaIE?S ASSH. XH $,ATE CalE?S ASSH. GaiS f1AJo\ IHT. ARSOH IHVEST. ASSH HlI. ARSOH I liVES,. ASSH. FiRE E~G!HEERIllG-?O 93 E-IERGE:lC'f SOJTi1I.iEST FIRE L~G'JE IHS'uRAHCE SHC~ ~I.. ,E~ HlI S,A,E Fl~E OE?T. A 439 UllALLC~TEJ C:::HT1llCC::-!CIES t.~o VArT~ .-ro' \7"':"" . 19<1) .997 i9<ra .996 ~________ 4________ .________ .________ .-------- ss ,9OZQ SO,3CO s7, aco #- --0 sa,aca ~I ,;U ~--c: ~..,,~ saco $C!.O sase ~j ,..... ~,:u s3ca s.:. -~ s.:..:.a ~.cQ s..:...s~ ",'J so $0 s.500 ~Z5 sc~- .~ S690 sua siSO ~775 SSc s.,500 s2. ',CO SZ,cO s2,315 S2,l.30 si::,8L.O S.6,('40 S17 , 000 sii,~O Sia,2IJO s:.o St.:J s:.o $40 s:.o s/5 S75 s/5 S75 S/5 530 S30 s30 s30 S30 Sc ~~ So sa SQ SiO ~.o SiO S10 5iO SiO S10 SiQ SiO 510 590 S90 590 S90 S90 S30 530 530 S30 530 s3S :35 S3S s3S s3S s:.o $40 ~o s:.o s:.0 515 SiS :15 S15. 515 S90 590 590 $YO 590 560 S60 56Q S60 soo 5S0 sse sso sSo SSO S1Z0 Si2.1J S120 Si20 S.ZO Sic S10 S125 s125 SiQ 5.30 S130 5130 S130 5i30 S1,000 52,1,00 :~.('OQ. s3,aoo sL.,OOO S1,2.l.5 51,21'.5 S1,2(') s1,2l.5 51,2t.5 . CKNO 18927 18928 18929 18930 18931 18932 18933 18934 18935 18936 18937 18938 18939 18940 18941 18942 18943 18944 18945 18946 18947 18948 18949 18950 18951 18952 18953 18954 18955 18956 18957 18958 18959 18960 18961 18962 18963 18964 18965 18966 18967 . CHECK APPROVAL LISTING FOR AUGUST 12, 1996 COUNCIL MEETING CHECKS ISSUED SINCE JULY 18, 1996 TO WHOM ISSUED PURFCSE FBS INVESTMENT SERVICES ADD'L ACCRUED INTEREST BEVERLY VONFELDT HOLD MUSIC FIRST STATE BANK FED/FICA TAX PERA PERA ICMA RETIREMENT TRUST DEFERRED COMP CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS ANOKA CTY SUPPORT/COLLECT CHILD SUPPORT-C. SCHMID MN DEPARTMENT OF REVENUE STATE TAX KATHLEEN HEBERT SEC 125 REIMB/MILEAGE PATRICIA HELGESEN SEC 125 REIMB BRADLEY NIELSEN SEC 125 REIMB NORTHERN STATES POWER UTILITIES JOSEPH PAZANDAK MILEAGE/FILM DEV PEPSI COLA COMPANY MISc/POP MACHINE RENTAL US WEST COMMUNICATION/ADVERTISING MIDWEST COCA-COLA MISC GRIGGS, COOPER & COMPANY L1QUORIWINE HONEYWELL QTRL Y MONITORING JOHNSON BROS LIQUOR L1QUORIWINE LAKE REGION VENDING MISC LEEF BRGS MATS PHILLIPS WINE & SPIRITS L1QUORIWINE/MISC QUALITY WINE & SPIRITS L1QUORIWINE VAL -P AK ADVERTISING PERA AUGUST PERA LIFE INSURANCE MEDICA AUGUST HEALTH INSURANCE HEAL THPARTNERS(MEDCENTERS) AUGUST HEALTH INSURANCE HEAL THPARTNERS(GROUP HEALTH) AUGUST HEALTH INSURANCE LEAGUE OF MN CITIES AUGUST DENTAL INSURANCE MINNESOTA MUTUAL LIFE AUGUST SIT DISABILITY COMMERCIAL LIFE INS CO AUGUST LIFE INSURANCE AFSCME COUNCIL 14 AUGUST DELTA DENTAL JAMES HURM MILEAGE BILL JOSEPHSON VACUUM CLEANER AT&T WIRELESS SERVICES AIRTIME MN STATE TREASURER 2ND QTR BLDG PERMIT SURCHARGE CITY OF TONKA BAY AUGUST RENT-TB LIQUOR US WEST COMMUNICATIONS WASTE MANAGEMENT WASTE REMOVAL BELLBOY CORPORATION LIQUOR BELLBOY BAR SUPPLY MISC/sUPPlIES AMOUNT $138.50 45.76 7,509.24 2,172.33 1,146.30 842.00 139.44 1,269.73 223.05 500.70 100.00 3,455.43 105.04 348.88 1,191.79 400.90 3,687.50 103.25 5,059.75 645.28 25.17 3,312.69 332.66 485.00 45.00 4,153.88 1,706.09 1,492.28 562.53 85.50 81.20 192.00 58.50 254.00 159.33 1,658.14 1,000.00 65.29 227.00 5,087.17 420.62 Page 1 CHECK APPROVAL LISTING FOR AUGUST 12, 1996 COUNCIL MEETING CHECKS ISSUED SINCE JULY 18, 1996 CKNO TO WHOM ISSUED PURFU3E AMOUNT 18968 MIDWEST COCA-COLA MISC $1,022.34 18969 GRAPE BEGINNINGS WINE 243.81 18970 GRIFFIN COMPANIES AUGUST RENT-LlQ I 5,793.51 18971 GRIGGS, COOPER & COMPANY L1QUOR/WINE/MISC 4,193.27 18972 JOHNSON BROS LIQUOR L1QUOR/WINE 2,245.64 18973 LAKE REGION VENDING MISC 520.95 18974 LEHMANN FARMS MISC 88.48 18975 MARLIN'S TRUCKING FREIGHT 160.00 18976 PAUSTIS WINE COMPANY WINE 496.50 18977 PHILLIPS WINE & SPIRITS L1QUOR/WINE 1,508.69 . 18978 QUALITY WINE & SPIRITS UQUOR 484.36 18979 RYAN PROPER1lES AUGUST RENT-L1Q II 2,576.88 18980 FIRST STATE BANK FED/FICA TAXES 7,664.94 18981 PERA. PERA 2,255.90 18982 ICMA RETIREMENT TRUST -457 DEFERREDCOMP 1,146.30 18983 CITY COUNTY CREDIT UNION PAYROLL DEDUCTIONS 842.00 18984 ANOKA CO SUPPORT/COLLECT CHILD SUPPORT -C. SCHMID 139.44 18985 AFSCME COUNCIL 14 UNION DUES 119.10 18986 MN DEPARTMENT OF REVENUE STATE TAXES 1,318.72 18987 ANCHOR PAPER COMPANY PAPER 389.04 18988 BROWNING FERRIS IND AUG. WASTE REMOVAL 33.66 18989 KATHLEEN HEBERT SEC 125 REIMB 187.50 18990 MINNESOTA GFOA ANNUAL CONFERENCE 160.00 18991 THERESA NAAB MILEAGE/BEV'S LUNCHEON 18.40 . 18992 BRADLEY NIELSEN SEC 125 REIMB 100.00 18993 BRADLEY NIELSEN MILEAGE 313.20 18994 NORTHERN STATES POWER UTILmES 3,355.17 18995 JOSEPH PAZANDAK MILEAGE 117.63 18996 PETTY CASH PETTY CASH 38.51 18997 POSTAGE BY PHONE POSTAGE FOR METER 1,000.00 18998 US WEST COMMUNICATION 157.06 18999 BELLBOY CORPORATION LIQUOR 2,453.00 19000 BELLBOY BAR SUPPLY SUPPLlESlMISC 105.85 19001 GRIGGS, COOPER & COMPANY L1QUOR/WINE/MISC 4,334.12 19002 JOHNSON BROS LIQUOR CO L1QUOR/WINE 3,417.41 19003 LAKE REGION VENDING MISC 523.20 19004 LEHMANN FARMS MISC 128.56 19005 MARK VII BEER/MISC 7,801.85 19006 MARLIN'S TRUCKING FREIGHT 264.80 19007 MN MUNICIPAL BEVERAGE ASSOC. MEMBERSHIP DUES 397.00 19008 NORTH STAR ICE MISC 654.63 Page 2 . . CKNO 19009 19010 19011 19012 CHECK APPROVAL LISTING FOR AUGUST 12, 1996 COUNCIL MEETING CHECKS ISSUED SINCE JULY 18, 1996 TO WHOM ISSUED PAUSTIS WINE COMPANY PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS THORPE DISTRIBUTING CO PURf03E WINE L1QUORNVINE/BEER L1QUORNVINE BEER/MISC TOTAL CHECKS ISSUED Page 3 AMOUNT $273.10 3,254.06 1,986.72 11,952.85 CITY OF SHOREWOOD CHECK APPROVAL LIST FOR AUG. 12, 1996 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT --.-.----- ----.--.-.-------.------------ ------------------.------ -------- ----------- 19013 AT&T WIRELESS SERVICES P(.~GER 19014 AU~F.n1EX FIRE SYSTEM TEST .19015 (;LI3 I r.'.J,~30i'.J, Ri::DUCTION 19016 AMERICAN PLANNING ASSOC. MEMBERSHIP DUES 19017 EARL F. ANDERSEN, INC. SIGNS & POSTS 19018 JEFF REINHART DBA .JUL Y J?'INITORIAL 19019 BIFFS. INC. PORTABLE TOILET RENTAL .020 BRYAr...J, ROO<' PFWDUCTS, INC. CATHCART-PARKING LOT 19021 C131 NA CON, INC PI;Y VOUCHER ~2 19022 JRK, INC GRASS SEED 19023 CHANHASSEN-CITY OF MAR-MAY ANIMAL CONTROL 19024 CHAMPION AUTO STORE ~344 OIL 19025 CHASKA BLDG CENTER, INC CITY GPIR PLAi'~i'HNG PLANNING TRAF CON MUN BLDG PI;RKS & PARKS & PROT INS LUMBER-BADGER HOCKEY RIN CITY GAR CITY GAR 19026 CONSULTING MAC (THE) INTERNET HOOK UP CONSULT GEN GOVT 19027 COORDINATED BUSINESS SYST MAINT CONTRACT DEVELOPER TOTAL FOR COORDINATED BUSINESS . 19028 CROSSTOWN-OCS, *** H~C. COFFEE 19029 DJ'S MUNICIPAL SUPPLY INC SHOP SUPPLIES 19030 EXCELSIOR-CITY OF SIGNAL-OAK ST 2ND QTR WATER PURCHASE *** TOTAL FOR EXCELSIOR-CITY OF 19031 E-Z RECYCLING INC. JUt. Y F<ECYCL I NG 19032 FEED-RITE CONTROLS, INC. TREATMENT CHEMICALS 19033 FINA FLEET FUELING 3.51 35.00 1.92 166.00 409..52 260.00 576.60 1,472.95 75,796.5~L 655.97 3,30.1.68 3.5..~,3 212.96 1,050.00 MUN BLDG 448.87 GEN GOVT 106.50 555.37 MUN BLDG CITY GAR 77.97 171.82 TRAF CON 119.91 WATER DE 2,311.24 2,431.15 RECYCLIN FUEL CITY GAR WATER DE 19034 SCANTRON-FPC 19035 FRANKLIN QUEST PROJECT PLANNING FORMS COMPUTER MAINT CONTRACT MUN SLDG 19036 HART FORMS & SYSTEMS P/F< CHECKS 19037 HOPKINS PARTS COMPANY SHOP ~':)UPPL I ES Page 4 PUB It.W. S Fe I NAHCE CITY G(!F<~ 4,255.00 1.415.36 ~5.S.5 .. 6~~ 2,755.00 ~23 ,~ 3~:~ 29~, " 04 164.1() CITY OF SHORE WOOD CHECK APPROVAL LIST FOR AUG. 12, 1996 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT -.-----.-- ---------..-----.----------- ---.------.----.------.------ -------- ----------- SHOP SUPFJI... I ES PUB I;.JKS 15.55 *** TOTAL FOR HOPKINS PARTS COMPAN 179.65 19038 KAR PRODUCTS SHOP SUPPLIES CITY GAR 19039 LANO EQUIPMENT, INC. T';.JI r..jE CI TY GAF~ 19040 LARKIN, HOFFMAN. DALY... JUNE LEGAL .JUNE LEGAL .JUNE LEG(~L JUt-..jE LEGAL .JUNE LEG~~L *** TOTAL FOR LARKIN, PROF SEF;, PROF SER PRO.JECTS HOFF1'1~~r'~. Dr-IL 2.327.30 .04.1 LEGAL COURIER .19042 LIFE AND SAFETY COURIEF;, GEN GOVT .1ST AID SUPPLIES CITY GAR .19043 MIA ASSOCIATES INC. Gf~RBpIGE Br-IGS PAF<:KS ,~ 19044 M & M AUTO BODY INC VEHICLE REPAIR PUB t;.JKS .19045 MTI DISTRIBUTING COMPANY IRRIGATION REPAIR P~~RKS ,~ .19046 MAMA JUNE MTG ADMIN .19047 MIDWEST ASPHALT CORP. ASPHALT STREETS 19048 MINNCOMM PAGING PAGER 4It049 MN UC FUND .19050 l'lINNEGplSCO UNEMPLOYMENT CLAIM .5.5 ~ 43 2,S..09 1.949.30 99.00 180.00 63.00 36.00 59...52 36.39 86.30 1.124.84 .130.37 15.50 2.463.24 4.83 -------- 4.16 UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES *** TOTAL FOR MINNEGASCO WATER DE 58.86 WATER DE .134.62 -------- 10.85 WATER DE 45.57 CITY GAR 5.1.25- PARKS & 13.26 MUN SLDG 21.29 -------- 9.88 -------- 10.85 19051 MR. CHIPS STUMP REMOVAL STU11P RE1101,h~L TREE M~~ I 19052 WM. MUELLER & SONS. INC. BLACKTOP STREETS 19053 NATL AUTOMATIC SPRINKLER SPRINLKER INSPECTION C TTY GAF;' 19054 NAVARRE TRUE VALUE SUPPLIES SUPPLIES SUPPLIeS SUPPLIES CITY GI~F;, TI~~;F C01...j FJ (:~ ~~ }<. ~) 8<. F) (;~ F~ K. ~3 (~~. Page 5 253.. S~3 90.00 281.42 .1(:.,5.00 64 . t'~3 ISM 34. S;.. .5ES <1. t, .. ~;::: CITY OF SHOREWOOD CHECK APPROVAL LIST FOR AUG. 12, 1996 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT .-"-------. ---------------------------- ------------------------ -------- -------.-.-.--- *** TOTAL FOR NAVARRE TRUE VALUE 127.14 19055 NEENAH FOUNDRY COMPANY CURB BOXES STREETS 119..28 19056 NTC RESTORATION CURB INSTALLATION STREETS 1.. , S'1t:)8.. 2~~1 19057 PARTS PLUS 12 V BATTERY PUB ItJKS 96.51 19058 PITNEY-BOWES INC. 1'1ETEr-~ RENTAL t1UN BLDG 148..40 19059 SHOf~EI/JOOD Ti~EE SEF<V I CE .19060 SHOF<~EI/.JOOD TRUE 1,/(-'1LUE .061 SPS COMP(-'1N I ES , IrK: . 19062 SO LK rH f< f~ PUB SAFETV DEP REMOVE & HAUL TREES TREE MAl 1, .5.::,2 .. 00 PIPE FITTINGS I/JPl TEF? DE C>,. .18 FLUSH \lAL VE MUN BLDG 141.86 TRAFFIC OFFICER POLICE P 4,187.83 COURT OT/JUNE BOOKING FE POLICE P 464.22 *** TOTAL FOR SO LK MTKA PUB SAFET 4,652..05 19063 SUPERAMERICA r:UEL CITY GAR 688.9.1 19064 TIME SAVER OFF SITE SEC MINUTES PLANNING 83.2.5 MINUTES GEN GOVT 153.25 *** TOTAL FOR TIME SAVER OFF SITE 236..50 1906.5 UNITOG RENTAL SERVICES UNIFORMS CITY GAR 475..34 19066 WARNING LITES OF MN, INC. SHAD V ISL BRIDGE REPAIR TRAF CON 3T3.S.0 ./067 19068 I/J(::)TEr-~Pf-,~O STAND PIPE EXTENSIONS ItJATER DE t.~s~ .. ~~3 WAVZATA LAWN MOWER SHOP MOI/.JER PARTS PUB I/JKS 30.. .14 19069 WHEELER LUMBER OPERATIONS LUMBER PARKS & 306..46 19070 WIDMER, INC. REPAIR CURB STOP I/JATER DE 384.00 19071 MN SUN PUBLICATIONS LEGf~L AD 93..74 *** TOTAL CHECKS FOR APPROVAL 1.15,027 . 36 *** TOTAL CHECK APPROVAL LIST 241,754.43 Page 6 CHE:C::< T'y'i~L . CDi'4 COI'4 C:Oi"i COi"i cm., C01"1 COi"i C0I1 COM COi'1 Cm1 Cm'i COt'1 Cm1 COM Cm1 COi'1 COt1 Cm1 em1 cm1 cm1 COt1 cm1 COt'1 COt'1 cm1 COt1 cm1 C0i'1 cm'i CQt'1 COt1 C0i'1 COM C0i'1 COM C Oi"i C 0i'1 COi""1 cm1 Co 1'1 cm1 CUt'1 COI"1 . c: [I ('''1 COr'1 CHECr<. r~~ I::: (I :r ~3 "f i:: ~~ CHECK . EMPLOYEE NAME Of;~! I c::. HUt"i8Ei~ 7 ~2.3', ~~t,~l l 23 ':?l~' 7 23 96 "7 23 9c, "7 2~-) ~~6 I 2.3 96 I ')"7, 96 7 23 96 "7 23 ~;.at.' "7 23 '9(:;. 7 ?:?:; 96 7 23 96 7 23 96 7 23 91:'~ 7 2,3 96 7 :-23 ':i6 7 2~3 96 "7 ~23 ')t.\ '7 :2 .3 '~1 t.l I ':;'7., <) '::.> '7 23 ~;t.l "7 :::: 2; ') 6 '7 23 ~;'6 7 ')';:' 96 ., 23 96 7 :.:.:..::. 96 -; 2~S 96 '7 2:3, ':;>6 7 23 96 '7 23 9(" 7 23 9t.\ I 23 96 '7 23 '9t.\ 7 23 96 "7 23 9t.l 7 2:3 96 7 23 96 I 23 96 '7 23 96 7 23 96 7 23 96 "7 23 ':;;'S 7 23 9lS 1 '23 96 7 2::5 96 '7 ::2: '?t~ '7 23 'tc' 90 BRENT L. BALTUFF 101 SCOTT M. BARTLETT 110 CONNIE D. BASTYR 112 JENELLE BAUCUM 115 LAWRENCE A. BROWN 120 ROBERT B. 8EAH 125 BRUCE c. BENSON 230 CHRISTOPHER M. CAREY 325 ANGELA M. COLE 375 JODI A. DALLMAN 500 CHARLES S. DAVIS 775 JAMES C. EAKINS 870 KELLY P. FLANAGAN 1105 KERI ANNE GRAF 1160 STEPHANIE A. HABER 1190 KATHLEEN A. HEBERT 1400 PATRICIA R. HELGESEN 1415 SHAWN O. HEMPEL 1445 JASON D. HENDRICKSON 1550 JAMES C. HURM lS7S,GLENN c. ILLIG 1700 JEFFREY A. JENSEN 1800 DENNIS D. JOHNSON 1950 MARTIN L. JONES 2100 WILLIAM F. JOSEPHSON 2500 SUSAN M. LATTERNER 2550 PETER W. LENZEN 2760 SARA E. LOTTIE 2800 JOSEPH P. LUGOWSKI 2810 KARENA M. LUNDBY 2900 RUSSELL R. MARRON 2930 JENNIFER T. MCCARTY 3000 THERESA L. NAAS 3100 LAWRENCE A. NICCUM 3400 BRADLEY J. NIELSEN 3500 JOSEPH E. PAZANDAK 3534 CHRISTOPHER E. PETERSON 3600 DANIEL J. RANDALL 3615 TAMARA LYNN REED 3701 BRIAN M. ROERICK 3800 ALAN J. ROLEK 3900 CHRISTOPHER E. SCHMID 4200 FRANK R. SHAW JR. 4500 KRIST! STOVER 4575 REBECCA A. TARVIN 4600 BEVERLY J VON FELDT 4750 RALPH A. WEHLE :~ :::~;({ ::, T CJ or :~i ,_ ~:) ::~ .:~ ::;, :::< Page 7 CHEC;'-<~ NUMBER 2J.0805 210806 210807 210808 2.10809 210810 210811 210812 210813 210814 210815 210816 210817 2J.0818 210819 210820 210821 210822 2.10823 210824 2.10825 210826 210827 2.l()823 210829 210830 210831 210832 2.10833 210834 210835 210836 210837 2.10838 210839 2.10840 2l084.1 2.10842 210843 2.10844 2.10845 210846 210847 2.10848 2.10849 210850 21()8Sl CHi::CK (4t"iOUN r 36.5 >4 ~2.5 101.96 2 7.::'. '4 ~"] 86..2.5 l32"7 .. 24 230.87 184.70 406..26 146..92 68..11 747..02 676..36 .164 . ~39 63..49 73..51 .554.26 569.20 101.30 5,3l..2":.:"; 1692..04 220.81 880..64 825.68 79..73 632.. .:re.l 603.93 li't3.. 3':', :S89. So.1 853.01 54.84 2()..25 182.28 687.2.1 1047.23 847.67 .1057.76 47.61 888..36 73.50 96.20 1.152.50 4.17.01 l82..28 134..70 3c.,2.. S"S 2()8 '. l~:.\ c153.. 2:~') ~21.l5[3.4 ~5.5 . '> C H E C K R E G I (~ T E R ..;;. CHECl-':. CHECK Er1PLO'y'EE NAf1E CHECK CHECK TYPE DATE NUMBER NUMBER AMOUNT COM 8 06 96 90 8RENT ,- . BALTUFF 210853 365.25 COr1 0 06 96 101 SCOTT r1. BARTLETT 210854 7.5.36 '..j Cm1 8 06 96 110 CONNIE D. BASTYR 210855 189.34 Cm1 8 06 96 112 .JEi'J.ELLE BAUCUM 210856 41.56 COM 8 06 96 115 LAIAlRENCE A. 8ROv.JN 210857 1327.24 cm1 8 06 96 230 CHRISTOPHEi:'( M. CI~REY 210858 416.6,1 Cm1 8 06 96 325 (~NGELA M. COLE 2.10859 2.11..13 C011 8 06 96 375 ':'TODI A. Df~LLMI~N 210860 5.1.9.1 COM Co 06 96 500 CHARLES S. DAVIS 2.10861 758.00 '..j COM 8 06 96 775 JAMES C. EAKINS 2.10862 676.36 COM 8 06 96 870 KELLY P. FU~NAGAN 2.10863 34.63 COM 8 06 96 1.10.5 KERI ANNE GRAF 2.10864 80.80 COM 8 06 96 1.160 STEPH(~NIE A. '-IABER 2.10865 .185.72 COM 8 06 96 .1.190 KATHLEEN A. HEBERT 2.10866 554.27 COM 8 06 96 .1400 P(~TRICIA R. HELGESEN 2.10867 569.20 . Cm1 8 06 9t, .1415 SHAWN D. HEMPEL 2.10868 .107.53 MAj'--J. 8 06 96 1445 JASON D. HENDRICKSON 2.10895 5.18.81 C011 0 06 96 1550 .J f.'iMES C. HURM 2.10870 .1692.04 '-' COM 8 06 96 .1575 GLENN E.. ILLIG 21087.1 257.60 COM 8 06 96 1700 JEFFREY A. .JENSEN 2.10872 891.60 COM 8 06 96 .1800 DEi',J.NIS D. JOHNSON 2.10873 805.83 COM Co 06 96 1950 M(~RT I N L. JONES 2.10874 .135.29 '.-J COM 8 06 96 2.100 'AlILLIAM ,... .JOSEPHSOi'.J, 2.10875 632.56 ,- . COi1 8 06 96 2500 SUS(~i'.J. r1. LATTERNER 2.10876 603.93 COM 8 06 96 2550 PETER 1;.). LENZEN 2.10877 145.59 COM <;", 06 96 2760 SAR(~ E. LOTTIE 2.10878 384.87 .:J Cm1 8 06 96 2800 JOSEPH P. LUGOWSKI 2.10879 833..16 COM 8 06 96 2810 KAREN(~ M. LUNDBY 2.10880 49.07 ,Cm1 8 06 96 2900 f~USSELL R. MARRON 2.1088.1 .14.20 CDr1 8 06 96 3000 THERES(-'i L. NAAB 2.10882 687.20 COM 8 06 96 3100 LAWRENCE A. NICCUM 210883 .1047.23 . COM 8 06 96 3400 BRI~DLEY J. NIELSEN 2.10884 847.67 COM 8 06 96 3500 JOSEPH E. PAZANDAK 210885 .1057.76 Cm1 8 06 96 3534 CHRISTOPHER E. PETERSON 2.10886 47.6.1 MAn 8 06 96 3600 DANIEL J. RANDALL 2.10896 868.5.1 COM 8 06 96 3615 TAMARA LYi'.J,N REED 2.10887 70.82 COM 8 06 96 3701 BRIAN M. ROERICK 2.10888 .1.15.46 COM 8 06 96 3800 ALAN J. ROLEK 210889 1.142.50 C011 8 06 96 3900 CHRISTOPHER ,... SCHMID 2.10890 4.17.01 c. Cm1 8 06 96 4575 REBECCA A. T AFN I N 2.1089.1 326.42 COM 8 06 96 4.5 77 PAMELPI T. TURNQUIST 2.10892 556.68 COM 8 06 96 4600 BEVERLY .J. 'ION FELDT 2.10893 423.98 C011 8 06 96 4750 R(~LPH A. I/JEHLE 2.10894 633.54 **:**TOT (-'iLS**** 2085.1.85 Page 8 .- MEMO DATE: TO: FROM: RE: August 8, 1996 Mayor and City Council Jim Hurm, City Administrator Work Session on Snowmobile Recommendations Intern Jason Hendrickson has been working on an implementation plan as a result of the Snowmobile Task Force report to have some good information for your work session. His memo on six of the seven recommendations is attached. We will review these at the work session. I have some comments on the seventh area; accountability and oversight below: The City Administrator should be accountable for the program to the City Council. It would be my intent to establish a committee which could assist staff in carrying out the various programs. Their goal must be to make the overall program work. At this point I would like to ask someone from the Park and Planning Commissions, who have a clear interest in the issue (i.e. Ginny Kolstad), the Shorewood Police Officer (program coordinator), someone from the local snowmobile club or Snow Patrol, and someone from Public Works to join me on the committee. The oversight function can really only be meaningful with good data. The Police Department will be key here. The committee will need to work with the department and develop other appropriate means to measure the effectiveness of the program. They will then report the data to the Park and Planning Commissions and City Council for your review and determination. Please bring your copy of the Snowmobile Task Force Report to the work session. .... TO: FROM: MAYOR AND CITY COUNCIL JASON HENDRICKSON SUBJECT: SNOWMOBILE TASK FORCE RECOMMENDATIONS DATE: AUGUST 12,1996 Over the past 9 months a Task Force examined snowmobile use in the City of Shorewood. The Task Force along with Shorewood City Staff, did extensive research to find out what the biggest concerns that residents had with the issue of snowmobile use within the City of Shorewood. The Task Force went through and came up with recommendations that would be examined as to the feasibility of those recommendations. This report looks into those recommendations and examines different possibilities. SAFETY INITIATIVES The Southwest Trails Association has stated that they have offered to groom Freeman Park before, and they did not foresee a problem with beginning to groom the park now. Bill Kulberg felt that they would be able to get to the park once a week for grooming. Side Trail One of the recommendations is to have a side trail which gives trail users the option of using a trail where snowmobiles would be prohibited. This side trail would run parallel with the LRT trail. The side trail would run from Manitou Park to Freeman Park. The distance between the two parks is 5,430 feet, with the possibility of having a side trail run about 3,800 feet. The Task Force and the City Staff feels that this side trail is an important part of the task forces safety recommendations. To implement the side trail the following must occur: 1. The City Council must approve. 2. A written proposal along with a preliminary map must be submitted Hennepin County Regional Railroad Authority. 3. Mter the HCRRA receives the report they will need at least one the plans. 4. Once the HCRRA has reviewed the plans, they will sit down and staff, and either approve, deny, or suggest other ways for us to cornpletfj plans. the tn ,,,",,' 5. If the HCRRA approves the plan, city staff hopes to have Tree Trust a crew in to clear the brush. Side Trail Grooming At this time it is being researched as to how to groom a side trail if implemented. The Southwest Trails Snowmobile Association does not have small enough equipment for side trail grooming. The Fire Departments snowmobile is too small to pull any sort of drag. To purchase equipment it would cost around $6,000.00 to buy the right snowmobile, and around $1,800.00 for a trail drag. It might also be possible that volunteers will be able to groom the trail. Donations from various groups is also another avenue that needs to be '.. examined for the purchase of equipment. Another possibility would be to submit a bid-for- lease through a local dealership. Dick Schmidt of the DNR said that dealers will take bids and the city might be able to lease a snowmobile for around $1000.00 for a season. Speed Limit The Task Force also felt that to add to the safety of non-snowmobiles, the speed limit should be changed to 10 MPH when snowmobiles are within thirty feet of non- snowmobiles. The current ordinance states that the speed limit on the LRT trail is 20 MPH. This speed limit will stay the same, except in cases were the snowmobile is within thirty feet of a non-snowmobile. The 10 MPH speed limit will also be in effect when snowmobiles approach a side trail exit. It would also be required that when snowmobiles approach a non-snowmobile, the non-snowmobile would move to the right to allow the snowmobile to pass. It would also be necessary for better signage to be added because of the residents who responded to the survey, 66% did not know what the speed limit was on the LRT. Incident Reporting Procedures On the LRT trail there is currently one box that is available for trail users to report any activities of concern. Del Miller of Hennepin Parks said that most of the trail users who responded through the cards that are available at the boxes, responded about suggestions they had for the trail, not suspicious activity they had witnessed. The City would be able to get a yearly report on all incidents along the trail reported through the Hennepin County Public Safety office, and the S.L.M.P.S.D. ENFORCEMENT ACTIONS Over the years the biggest problem with enforcement of snowmobile regulations is the fact that there had been little enforcement. This will be the first year were an actual S.L.M.P.S.D. officer will be patrolling the trail. Shorewood has it's own police officer so he will be available for snowmobile patrol. By using our own police officer, it will not cost the City any additional money because it will be during normal times. By using the officer on the trail the City is not adding any extra expenses for staffing. The City would have to provide the officer with the proper clothing, an estimated $500.00 would be budgeted for just that. The task force also recommended that the officer be outfitted with a speed radar gun and a noise decibel meter. The police department has a speed radar gun that can be used in the winter, so that would not cost extra. The noise meter can be bought at Radio Shack for $50.00. The city might also be able to borrow a meter from the PCA. A PCA staff person would be able to come out and train any person that would be using the noise meter, so they were able to get a proper reading. The police officer would have to be trained in snowmobile safety training. The DNR has said they can have one of their staff come out and train the officers in snowmobile safety training, the South Tonka Snow Patrol might also be interested in this class. This would consist of a four hour class, and once the officer has been trained by the DNR they would be able to teach classes that certify residents in snowmobile safety. The DNR also thought that since they would be training a law enforcement agency the fee for the class would be waived. COMPREHENSIVE EDUCATION PROGRAM The education part of this plan could be completed as follows: 1. The Shorewood Police officer and the Snow Patrol would be trained by the DNR, they would be able to then teach Safety Training Certification Classes at City Hall. 2. A trained instructor from the Southwest Trails Snowmobile Association could volunteer to teach classes at City Hall 3. A separate handout would be added to the Winter newsletter explaining the new snowmobile laws in Shorewood. 4. A newsletter could be sent to all registered snowmobile owners. This could be done by City Staff at an expense of about $300-$500. 5. The ordinance could be placed on the Southwest Trails Snowmobile Association maps. 6. Placing in weather proof boxes does not seem feasible because of the vandalism, and the fact that there are already so many other signs on the trails. 7. Put in flyers which are distributed by the SWT A. 8. The new ordinance would be reviewed by the Shorewood police officer, with City Hall Staff. 9. Printed in the local newspaper. This costs $300.00 The police officer would also be trained with City Staff to be able to recognize past problem areas. COMPREHENSIVE SIGN PROGRAM With a side trail, and a different speed limit, there would need to be considerable sign age added. Any sign that would be added would have to be temporary. Temporary would mean only in the Winter time. Hennepin Parks feels that there are to many signs on the trail already, so any sign the City added would have to be taken down after the snowmobile season. Signage that would be added would be signage that consisted of the following: 1. A sign that summarizes the mix-use trail. If a side trail is added there still would be parts of the trail that would need to be designated mixed-use, so a sign like the one the DNR has for their Loose-Line Trail would be appropriate. 2. Signs directing non-snowmobiles toward the side traiL This would consist of small signs that said side trail, no snowmobiles, with a arrow showing were the trail is. 3. Signs that warn side trail users when they were going back onto the LRT traiL 4. Signage at Timber Lane cautioning snowmobile's coming from and onto Lake Minnetonka. 5. A sign explaining the different speed limits on the LRT is necessary. 6. There would also need to be signs at the two entrances on the LRT and signs at the two lake entrances, describing Shorewood's "zero tolerance" policy, and that all violators will be ticketed and fmed. The police officer will also be able to impound snowmobiles for curfew and other appropriate violations. Hennepin Parks currently has signage at every intersection where a street and the trail meets, so that takes care of street intersections. City staff will be asking the Snowmobile Association to handle the installation of the signage. Staff will have to work with Hennepin Parks to see if we can work out a plan to install some of our signs onto their posts. It is estimated that 24 temporary signs will need to be added. The Southwest Trail Snowmobile Association should be able to cover the basic signs, but the City will be responsible for the special signs. The estimated cost for signage would be from $1000- $3000. This cost would reduce dramatically after the first year. ORDINANCE CHANGES The proposed ordinance changes are with this proposal. As recommended by the Task Force: 1. The time snowmobiles must should down was changed from 11 :00 P.M. to 10:00 P.M. Sunday through Thursday. 2. A 150 foot buffer zone on all lakes should be established. This includes a 15 MPH speed limit within 150 feet of any person, fish house, or shoreline. The Planning Dept./Commission should be asked which lakes this ordinance would effect. 3. The snowmobile season was designated from December 1 through March 31. 4. Snowmobiles may drive on the street side of the plow ridge and avoid obstacles by going into the street, not into the boulevard. 5. Snowmobiles should ride in the direction of traffic. 6. The Timber Lane access point should be recognized as a legal access point.. 7. Clarify that snowmobiles must stop before entering the LRT. 8. Specify where snowmobiles can ride, i.e. only on the trail unless your property is adjacent to the trail. 9. Specify the snowmobiles cannot ride in City Parks or side trails. FOLLOW-UP AND FURTHER STUDY Most of the recommendations that are in the Task Force's summary are recommendations that will take more time to research. Listed below are some suggestions for a few of the recommendations: 1. The City of Chanhassen does not allow snowmobiling in their parks, and Carver County Sherrif's Department is responsible for the enforcement of the Park.