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071194 CC Reg AgP .. , CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JULY 11, 1994 COUNCIL CHAMBERS 5155 COUNTRY CLUB ROAD 7:00 PM AGENDA 1. . CONVENE CrrY COUNCIL MEETING A. Pledqe of Alleqiance B. Roll Call Benson Mayor Brancel stover Daugherty Lewis C. Review Agenda 2 . APPROVAL OF lfINU'l'ES City Council Regular Meeting and Work Session Minutes - June 27, 1994 (Att.-#2 Minutes) ':!fIt .10: 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & adopt resolutions therein: .,;.., A - A Motion Authorizinq the Appointment of a Part- time Temporary Election Clerk (Att.-#3A Staff Memorandum) B - A Motion to Adopt a Resolution Reaffirming the Vacation of a Portion of Birch Bluff Road Near the Intersection With Eureka Road Wallace King Property (Att.-#3B Proposed Resolution and Attorney's Report) C - A Motion to Adopt a Resolution Approving a Final Plat - Brunner Addition Applicant: Bradley Brunner Location: 25380 smithtown Road (Att.-#3C Proposed Resolution) 4. PARK - Report by representative on. June 28th meeting A - Consideration of a Motion to Accept a Revised Cathcart Park Plan (Att.-#4A Revised Plan) '. ,.ot I. B - Consideration of Cathcart Parking - Review Plans & Specifications and Authorize Advertisement for Bid and Approval of Engineering Agreement (Att.-#4B Proposed Agreement) C - Report on Park Element of Heritage P. U. D. Concept Stage Plan (Att.-#4C Draft Minutes) D Consideration of Asphalting a Portion of Freeman Park Road A Motion to Adopt a Resolution Amending the Park Capital Improvement Program and Budget (Att.-#4Dl Proposed Resolution) . CXTY COUNCXL AGENDA JULY 11, 1994 paqe 2 of 2 A Motion Awarding a Contract to the Low Quote to Asphal t a Portion of Freeman Park Road (Att.-#4D2 Cover Memorandum) E Consideration of Recommendations for Appointments to the Shorewood Parks Foundation Board (Att-#4E1 Park Commission Chair's Memo~andum; #4E2 Proposed Resolution) 5. PLANNING - Report by Representative 6. CONSIDERA'l'ION OF A MOTION 2'0 ADOPT A RESOIDl'ION APPROVING PRELIlIINARY PLANS FOR CHRISTMAS LAKE ROAD IN'.rERSEC'J!ION PROJEC'J! (Att. -#6A Proposed Resolution; #6B Planner's Memorandum) 7 . A NOTION 2'0 ACCEPT A BID FOR THE OLD JIARICET ROAD 'l'RAIL PROJEC'J! & ANARD TB1l CON'l'RAC'J! (Att. -#7 Bid Tabulation-sent under separate cover) 8 . CONSIDERATION OF A MOTION 2'0 APPROVE A. WATER SYSTD ANALYSIS PROPOSAL (Att.-#8 Proposed Agreement) 10. JlATTERS FROM THE FLOOR 11. DISCUSSION ON POLICY ISSUES 12. ADMINISTRATOR & STAFF REPORTS - Engineer'S Report on Seasons' Area Drainage , 13 . MAYOR AND CITY COUNCIL REPORTS - 14. ADJOURN SUBJEC'J! 2'0 APPROVAL OF CLAINS - (Attachment) ** XNDXCATES TAX XNCREASE OR FEE XMPLXCATXONS MAYOR Barb Brancel COUNCI L Kristi Stover Rob Daugherty Daniel Lewis Bruce Benson CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927 · (612) 474-3236 EXECUTIVE SUMMARY SHOREWOOD CITY COUNCIL MEETING MONDAY, JUly 11, 1994 j AGENDA ITEM #3A: This motion appoints Sue Grahn to the position of part time Election Clerk. Sue is a long time election worker in Shorewoodand ~ will do a fine job. The City Council approved this position earlier. A ~ brief memorandum inclosed in the packet gives further explanation. AGENDA ITEM #3B: This resolution reaffirms a vacation of a small amount of land near the intersection of Birch Bluff Road and Eureka Road. This action had been taken in the past but was never recorded. It makes a correction in the right-a-way along the actual route of Birch Bluff Road. AGENDA ITEM #3C: This resolution approves a final plat for the Brunner Addition for a 2 lot division a the Northwest intersection of smithtown Road and Edgewood Road. The Planning Commission recommendation was unanimous. AGENDA ITEM #4A: This is a revised Cathcart Park Plan which reconfigure the ball field somewhat to save the grove of trees in the southern portion of the park. The number of parking stalls is reduced from 39 to 33 and a short trail is added to.get from the parking lot to the play area. The Park Commission recommends the changes unanimously. . AGENDA ITEM #4B: Joel Dresel will present the plans and specifications for the Cathcart parking area. A motion will be in order to approve the plans and specification and authorize advertizing for bids. In addition, a motion would be in order authorizing a design agreement with OSM for an amount not to exceed $2,000. The work included is explained in a July 7, 1994 letter from Joel Dresel included in the packet. AGENDA ITEM #4C: At their last meeting the Park Commission recommended that the out-lot in the Heritage PUD be retained by the home-owners association not by the City and that the full Park Dedication fees be applied. This recommendation then can be included in the Concept Stage Plan resolution which can be prepared for the next Council meeting. A Residential Community on Lake Minnetonka's South Shore EXECUTZVE SUMMARY - JUNE 27, 1994 COUNCIL MEETING Page 2 of 2 . AGENDA ITEM #40: This includes two action items. The first is consideration of a Park Commission recommendation to award a contract to a low quote for asphalting a portion of the Freeman Park roadway. A suggested motion is included in the enclosed memorandum. Another action item is to amended the Capital Budget setting aside $20,000 jor Freeman Park roadway asphalting. AGENDA ITEM #4E: Enclosed is a resolution making appointments to the Shorewood Parks Foundation Board of Directors. The Parks Commission has contacted the various organization which . are - to have representation. Their suggested appointees are listed on the resolution. Those appointments listed as vacant on the resolution will be brought too the council by the Park Commission at a later meeting. AGENDA ITEM #6: This would be an appropriate time for any discussion on MNDOT's plans on Christmas Lake Road intersection project. They asked the City adopt a resolution approving the preliminary plans. The staff is interested in any comments or suggestion in preparing a resolution. AGENDA ITEM #7: The bids for the Old Market Road Trail project are being opened on Friday. Therefore the bid tabulation will be reviewed with the City-Council on Monday evening by Joel Dresel, with a recommendation for excepting the low bid. ' AGENDA ITEM #8: The Capital Approvement Program calls for a Water system Analyzes to be done by engineering in 1994. The enclosed letter explains what the engineers propose to- include in the analyzes. Consideration should be given to approve the Water system Analyzes proposal. , . AGENDA ITEM #12: Larry Buesgens, 20090 Excelsior Blvd., has a number of question on how the development in his area might affect Foot Print Lake and drainage in the area in general. The engineer has prepared a report which he would like to review with the City council to address Mr. Buesgens concerns. JH/bjv .. . CIlY OF SHOREWOOD REGULAR CIlY COUNCIL MEETING MONDAY, JUNE 27, 1994 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. MINUTES DRAFT 1. CONVENE CIlY COUNCIL MEETING The meeting was called to order by Acting Mayor Daugherty at 7:05 p.m. A. Pledge of Allegiance B. Roll Call Present: Acting Mayor Daugherty; Councilmembers Benson, Lewis and Stover; Administrator Hurm, City Attorney Keane, Planning Director Nielsen, and Finance Director Rolek. Absent: Mayor Brancel. C. Review Agenda Stover moved, Benson seconded to approve the agenda for June 27, 1994, amended by adding Item 3.D. A Motion to Award Bid for Joint Sealcoating Project to the Consent Agenda, and adding Item 4.E. Park Commission Report, to the Regular Agenda. Motion passed 4/0. . 2. APPROVAL OF MINUTES City Council Regular Meeting and Executive Session Minutes - June 13, 1994 Lewis moved, Stover seconded to approve the Regular City Council Meeting and Executive Session Minutes of June 13, 1994. Motion passed 4/0. 3. CONSENT AGENDA Acting Mayor Daugherty read the Consent Agenda for June 27, 1994. Benson moved, Stover seconded to approve the Consent Agenda and to adopt the Resolution and Motions therein: A. Motion to Approve Renewal of Assessing Contract. Southwest Assessing, September 1, 1994 through August 31, 1995. -:#-z REGULAR CITY COUNCIL MINUTES June 27, 1994 - PAGE 2 B. RESOLUTION NO. 94-51, "A Resolution Permitting a Shorewood Property Owner to Connect to the Excelsior Municipal Water System. Applicant: James Robin. Location:' 23405 Academy Avenue. C. Motion to Approve Block Parties. Mallard Lane, July 4, 1-8 p.m. and Brentridge Drive, July 17, 3. p.m. D. Motion to Award Contract to Aztech Corporation, St. Cloud, MN, in the amount of $38,060.57 for Shorewood's Share of Joint Seal Coating Project. Motion passed 4/0. 4. PLANNING - Report by representative Commissioner Pisula reported the Commission's June 21 meeting was rescheduled to Tuesday, June 28. . A Motion to Adopt a Resolution Approving a Final Plat - Waterford 7th Addition. Applicant: JMS Equities. Nielsen explained that this final plat splits the rem31mng outlot for the Waterford commercial portion into three sites as previously approved. Site plans are subject to review by the Planning Commission and Council. Stover moved, Benson seconded to adopt RESOLUTION NO. 94-52, "A Resolution Approving the Final Plat of Waterford 7th Addition." Motion passed 4/0. B. Motion Directing Staff to Prepare a Findings of Fact for the Concept Stage Plan - Heritage P.D.D. Applicant: Abingdon Development Corp. Location: South of Edgewood Road approximately 700' East of Howard's Point Road. . Nielsen referred the Council to the June 1 staff report, the June 7 Planning Commission minutes, correspondence from residents, and a June 23, 1994 letter from Charles E. Dillerud, Director of Land Development, Abingdon Development Corporation/Tony Eiden Company. Nielsen noted the application will be reviewed by the Park Commission at its June 28 meeting with respect to the Planning Commission's recommendation that the wetland island be dedicated to the City in lieu of Park fees. Acting Mayor Daugherty acknowledged receipt of letters dated June 8, 1994 from Ross W. Putnam and June 24, 1994 from Kurt & Julie Scheurer both stating opposition to approval of this application. Mr. Dillerud directed the Council's attention to his June 23 letter regarding the Heritage PUD Concept Plan and the residents' letters referenced above. Dillerud complimented the REGULAR CIlY COUNCIL MINUTES June 27, 1994 - PAGE 3 . Planning Commission and its Chair for the organized and fairly conducted June 7 Public Hearing on the application. He commented on the conditions attached to the Planning Commission's approval recommendation, explained how the Corporation intends to comply with each condition, and outlined the impact of certain conditions on the project and on the City. Dillerud discussed the 35,000 square foot minimum lot size condition recommended by the Commission. He indicated it would reduce the project lot count by 4 homes resulting in a negative impact to both the developer and the City. He appealed to the Council to exclude that condition from its action based on the negative impact on the project and the community of the restriction and because the density and lot size in the proposal are consistent with the City's Comprehensive Plan and the PUD section of the City's Zoning Ordinance. He pointed out, further, that the lot size minimum imposed by the Commission (in the case of this application) is an unstated policy with substantial implications to the applicant and suggested that such limitation be stated in the Ordinance in order that developers have all the information when designing projects. Dillerud stated this project is not intended to address the issue of affordable housing given the high cost of land and the characteristics of the property. He reiterated, however, that the proposal is consistent with the development of the property as specified by the City's Comprehensive Plan. . Councilmembers discussed the proposal. Lewis requested clarification regarding lot size flexibility provided by P.U.D. provisions. Nielsen explained that for a residential project, Shorewood's regulations provide that a net density is calculated by subtracting the wetlands and roadway area, and P.U.D. regulations allow flexibility in the zoning standards while maintaining the requirements and character of adjacent districts and area. Nielsen indicated the proposed density of the project as calculated by the developer would be .78 units per acre. Stover pointed out that while the configuration of the property may not allow a specified minimum lot size, concept plan approval may provide for plats averaging 1/40,000 square feet of area as required by the zoning ordinance. Nielsen reiterated that while the concept plan does not specifically layout the lots, the Planning Commission expressed concern that a number of the lots appear to be small (in the 20,000 sq.ft.range) relative to others in the area. Nielsen provided comparative data from other recently approved developments and pointed out the Ordinance provides for a density range of 0 to 1.0 units per acre. Mr. Jeff Stebbins, 26980 Edgewood Road, stated larger lots on Edgewood Road outnumber smaller lots, explained his interpretation of the developer's use of the 2 large existing lots and the island in calculating the lot-size averaging in the proposal. He indicated the residents are concerned that this results in a significant number of smaller-sized lots in the project. Stover noted that in previous Council action, a minimum lot size has not been specified at the concept stage. Lewis supported the Planning Commission's recommendations, but suggested that the 35,000 sq.ft. lot size minimum be deferred for resolution as the application progresses through the approval process. REGULAR CIlY COUNCIL MINUTES June 27, 1994 - PAGE 4 Lewis moved, Benson seconded to direct the staff to prepare a findings of fact for the concept stage plan - Heritage P.U.D., as recommended by the Planning statY modified to include the Park Commission's recommendations. Motion passed 4/0. C. Motion to Adopt a Resolution Approving a Preliminary Plat - Johnson Hollow. Applicant: Daniel Johnson. Location: 27920 & 27944 Smithtown Road. Nielsen briefly reviewed the request to acquire a parcel containing a tennis court and recommended approval of the preliminary plat. Stover moved, Lewis seconded to adopt RESOLUTION NO. 94-53, "A Resolution Granting Preliminary Plat Approval for Johnson Hollow." Motion passed 4/0. D. Motion to Adopt a Resolution Approving a Preliminary Plat-R. Bowman Second Addition. Applicant: J. McNulty representing R.Bowman. Location: 20025 Manor Rd. . Nielsen briefly reviewed the application which requests a change to a development agreement to allow development of an additional lot and continues to provide for future development of a City street and installation of utilities. He explained that a Joint Resolution with Deephaven allows the 2 cities to work together on the project. Staff recommends approval of the preliminary plat application. Stover moved, Lewis seconded to adopt RESOLUTION NO. 94-54, "A Resolution Granting Preliminary Plat Approval for R. Bowman Second Addition." Motion passed 4/0. E. Park Commission Report - None. (Meeting June 28, 1994.) 5. CONSIDERATION OF APPROVAL OF A GRANT APPLICATION TO PROVIDE SANITARY SITE DISPOSAL FOR WATERCRAFT AT HOWARD'S POINT MARINA . Mr. Jerry Brecke, speaking on behalf of the Howard's Point Marina, noted that installation of a boat sewage pump-out station will have less than 1% impact on revenue, is beneficial for the lake, and fulfills requirements of governmental agencies. Stover moved, Benson seconded to approve installation of a boat sewage pump-out station on the Howard's Point Marina at 5400 Howard's Point Road. Motion passed 4/0. 6. CONSIDERATION OF REQUEST TO WAIVE PENALlY FEE Rolek reviewed a resident's request to waive a utility penalty fee and recommended denial of the request based on previous action by the Council on similar requests. He indicated the Postal Service has been made aware of several incidents of the apparent loss of mail. REGULAR CIlY COUNCIL MINUTES June 27, 1994 - PAGE 5 While the Councilmembers sympathized with the resident's dilemma, they reiterated its policy position that mail service is not under the City's jurisdiction therefore nonreceipt of utility payments is beyond its control and agreed to deny the request consistent with previous actions. Lewis moved, Benson seconded to deny the request to waive a penalty fee for Howard J. Strauss, 4967 Devonshire Circle, Shorewood. Motion passed 4/0. 7. REPORT FROM LIOUOR COMMITTEE Acting Mayor Daugherty, representing the liquor Committee, read the City's statement dated June 27, 1994 announcing the closure of the Municipal Store for one day, suspending sales on Monday, July 4, 1994, and outlining actions taken with respect to a recent liquor sale to a minor and steps taken to assure that under age persons cannot purchase liquor at . the City's liquor store. 8. REPORT ON LEVY ADJUSTMENT FOR 1994 LMCD BUDGET AND OTHER LMCD MATTERS - LMCD Representative Rascop Mr. Robert Rascop reported that the LMCD board adjusted its 1994 budget affecting the City's levy amount resulting in a $7,875 refund to Shorewood. A formal presentation of the 1995 budget will be made in July. Rascop reviewed issues currently before the LMCD board including a proposed dock and land lighting ordinance, a request by Wayzata to build a dock along the lake, and dock licensing involving property in Shorewood. He requested the City to communicate its position regarding these issues to the LMCD. Rascop reported the dissolution of the Lake Access Task Force following completion and distribution of its report and reviewed the current milfoil harvesting program. . 9. MATTERS FROM THE FLOOR - None. 10. DISCUSSION ON POLICY ISSUES - None. 11. ADMINISTRATOR AND STAFF REPORTS A Report on Status of Sump Pump Inspection Program Hurm directed the Council's attention to the June 16, 1994 Final Report on MWCC Matching Grant for the Shorewood Infiltration/Inflow Control Grant and letters sent to selected residents regarding the City's sump pump inspection program. Hurm noted that under provisions of the matching grant, submission of the report to the MWCC includes a request for the remainder of the City's grant funds (total $10,000). B. Report on City of Victoria's Grant Application to Control Eurasian Watermilfoil from Lake Virginia REGULAR CIlY COUNCIL MINUTES June 27, 1994 . PAGE 6 The Council interposed no objection to the City's support of a grant application from the City of Victoria for management of Eurasion watermilfoil in Lake Virginia and authorized the Administrator to communicate that support to the Minnesota Department of Natural Resources. Rolek briefly reported on the City's Spring clean-up program noting that the per household cost remains at $7.00. Keane reported that a qualified expert has been identified to assist the City with technical details related to the City's dispute with the MWCC and requested the Council's authorization to continue negotiations with the individual. The Council concurred with Keane's recommendation, directed that negotiations proceed for a Phase I agreement with Richard L. Voigt, Jr., and requested that particulars be provided for the Council's consideration. 12. MAYOR AND CIlY COUNCIL REPORTS . At the request of Daugherty, Keane reviewed the current status of the City's negotiations with its insurer to obtain reimbursement for damages related to a sewage backup in a resident's home. Lewis moved, Stover seconded to authorize the City Attorney to commence litigation to obtain reimbursement for the damages caused by a sewage backup paid to a resident by the City. Motion passed 4/0. Lewis reported that he attended a recent Mayors' meeting on behalf of Mayor Brancel. 11. ADJOURN SUBJECT TO APPROVAL OF CLAIMS Acting Mayor Daugherty stated the Council will meet in a Work Session with the Planning . Commission at the conclusion of this meeting. Stover moved, Lewis seconded to adjourn the City Council meeting subject to approval of claims at 9:12 p.m. Motion passed 4/0. RESPECTFULLY SUBMITTED, Arlene H. Bergfalk, Recording Secretary TimeSaver Off Site Secretarial ATTEST: ROB DAUGHERlY, ACTING MAYOR JAMES C. HURM, CIlY ADMINISTRATOR . . CI1Y OF SHOREWOOD COUNCIL WORK SESSION MONDAY, JUNE 27, 1994 COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 9:22 P.M. DRAfT MINUTES WORK SESSION 1. JOINT MEETING WITH THE PLANNING COMMISSION The meeting was called to order at 9:22 p.m. Present: Acting Mayor Daugherty; Councilmembers Benson, Lewis and Stover; Planning Commission Chair Rosenberger; Commissioners Bean, Malam, Pisula, and Turgeon; Administrator Hurm; Planning Director Nielsen; Finance Director Rolek. Review Senior Housing Section of Comprehensive Plan Nielsen reviewed the status of Commission and Council discussion on the Land Use Chapter of the Comp Plan update. Staff was requested to provide additional information as to how much money the City might have to spend to make a senior housing project feasible in a low density residential area. Nielsen explained the data provided in his memorandum dated June 27, 1994, which concludes that the City's participation in a recently considered project would be $90,000. Nielsen stated that other actions such as acquiring control of selected property for senior housing may also be considered. The Council and Commission participated in a discussion regarding the City's options to assist in development of senior housing. The members generally reiterated support for affordable senior housing in Shorewood and agreed that staff should develop an implementation schedule for land acquisition and develop financing options for City-assisted senior housing for review and determination by the Planning Commission for inclusion in the Comprehensive Plan update. 2. ADJOURN Stover moved, Benson seconded to adjourn the work session at 10:17 p.m. Motion passed 4/0. CITY COUNCIL WORK SESSION MINUTES June 27, 1994 - PAGE 2 RESPECfFULL Y SUBMI'ITED, Arlene H. Bergfalk, Recording Secretary TimeSaver Off Site Secretarial A'ITEST: JAMES C. HURM, CI'lY ADMINISTRATOR ROB DAUGHERTY, ACTING MAYOR . . . . TO: Mayor & City Council Teri Naab, Deputy Clerk /VD~ FROM: DATE: ,June 30, 1994 RE: Appointment of a Part-Time Temporary Election Clerk The Shorewood City Council approved the job description for a Part- time Temporary Election Clerk at its meeting held March 14, 1994. At that meeting, a wage of $10.00 per hour was approved. Upon the recommendation of the former Deputy Clerk, several election judges were contacted about the position. Sue Grahn, 5945 Eureka Road, has agreed to fulfill the position for the upcoming election. She has been a citizen of Shorewood for many years and involved with the election process for approximately 20 years. Sue and I have attended the first of many election meetings held by the County. We anticipate Sue's responsibilities to include compliance with election laws and requirements, hiring and training of judges, and facilities and supplies. Most administrative work will still be done in-house. Staff has estimated this position to take approximately 120 hours in 1994 and the appropriate amount has been budgeted. MOTION: To authorize the appointment of Sue Grahn, 5945 Eureka Road, to the position of Part-time Temporary Election Clerk for the 1994 election. 63094.1 4f3/1 position Part Time Temporary Election Clerk Obiective and Scope Responsible for activities relating to election process. Relationship Reports to: Executive Secretary/Deputy Clerk Essential Job Functions: 1. Maintenance of all election files, documents and supplies. 2. Coordinates Election Process: A. Prepares maps for precincts and updates precinct locator. B. Attends all election meetings. C. Supervises the registration of voters and maintenance of registration files. . D. Hires and trains all election judges. E. Keeps the public informed of any new election laws and regulations. F. Responsible for all legal publications and deadlines. G. Supervises the filing process and ballot layout. H. Arranges for the use of each polling place. I. Coordinates absentee voting. J. Prepares test ballots for voting machines and runs the' preliminary tests required. . K. Coordinates all election day activities including preparation of supplies, machines and reporting results. 3. Post Election Duties: A. Checks equipment for needed repairs. B. Stores remaining supplies. C. Responsible for time sheets for election judges. D. Report election results to State, County, and media. Part Time Temporary Election Clerk Page 2 of 3 REQUIREMENTS Education & Skills: 1. Minimum education - high school graduate. 2. Knowledge of municipal election statutes and procedures. Experience as an election judge preferred. 3. Ability to handle public contact with tact and effectiveness. 4. Ability to maintain accurate and up to date records and com- plete reports. 5. Ability to work effectively and harmoniously with others under a minimum of supervision with varying demands. . 6. Ability to organize an election process and be flexible and open to changes. 7. Ability to establish and maintain effective relationships with election workers. 8. Ability to conduct training sessions for election workers and City staff as needed. 9. Must be available to work long hours on election days. Physical Demands: 1. While performing the duties of this job, the employee is regularly required to sit, talk, see and hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls and to operate a variety of office equipment. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. . 2. Employee must occasionally lift and/or move up to 25 pounds. 3. Specific vision abilities required by job include close vision and the ability to adjust focus. The physical demands described above represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Part Time Temporary Election Clerk Page 3 of 3 . Work Environment: 1. The work environment is that of a typical office. 2. The noise level in the work environment is moderately noisy on an occasional basis. 3. Office equipment typically operated includes tele- communication systems, computers, copiers, dictating machines, calculators, typewriters, and collators. The work environment characteristics described above are representative of those an employee encounters with performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. . . FROM LARKIN HOFFMAN DALY LiNDGREN 612-8963265 .)7,')7.1'?'?414:43 P. 2 CITY OF SHOREWOOD RESOLUTION NO. 94-____ A RESOLUTION RELATING TO VACATIQN OF A PORTION OF BIRCH BLUFF ROAD WHEREAS, the City Council of the City of Shorewood duly held a public hearing to consider the vacation of that portion of Birch Bluff Road described in the attached Resolution No. 59-86; and WHEREAS, said public hearing was 'held pursuant to published and posted notice as required by Minnesota Statutes; and WHEREAS, the City Council of the City of Shorewood heard all interested parties on the question of the vacation at a public hearing on July 14, 1986; and WHEREAS, the Minutes of the records of the Shorewood City Council proceedings reflect the adoption of Resolution 59-86 vacating that portion of Birch Bluff Road therein described; and WHEREAS, the City Clerk of the City of Shorewood has not located the executed copy of Resolution 59-86; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shorewood does hereby affirm its intention to vacate and convey that portion of Birch Bluff Road described in the attached Resolution 59-86. BE IT FURTHER RESOLVED that the City Clerk is directed to notify the County Offices in accordance with Minnesota Statutes. ADOPTED by the City Council of the City of Shorewood this ____ day of JUly, 1994 .~ . ATTEST: Barbara J. Brancel, Mayor James C. Hurm, City Administrator/Clerk #3[3 FROM L~RKIN HOFFM~N D~LV LINDGREN 612-8~63265 07.07. 1~g4 14:43 P. 3 RESOLUTION NO. 59-86 RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD TO VACATE A PORTION OF BIRCH BLUFF ROAD WHEREAS, Notice of Public Hearing on the proposed . vacation of a portion of Birch Bluff Road, City of Shorewood, Hennepin County, Minnesota, was published in the WEEKLY NEWS, INC., on the and day of , 1986; and WHEREAS, said Notice of Public Hearing was posted in three (3) locations in the City of Shorewood; and WHEREAS, the Council of the City of Shorewood has heard all interested parties on the question of vacation at a Public Hearing on the 14th day of July, 1986, in the Council Chambers at the City Hall. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota, that a portion of Birch Bluff Road, hereinafter described, is hereby vacated: "That part of Paradise Avenue (now known as Birch Bluff Road) according to the plats of Birch Bluff, Upper Minnetonka and Mann's Addition to Birch Bluff (Lake Minnetonka) on file in the office of the County Recorder, Hennepin County, Minnesota, lying westerly of the westerly line of 1st Street and lying northerly and easterly of the following described line: Beginning at the most northerly corner of Lot 13, Block 3, said Mann's Addition to Birch Bluff (Lake Minnetonka); thence northwesterly to a point on the southerly extension of the westerly line of Lot 1, said Birch Bluff, Upper Minnetonka, distant 15.00 feet southerly of the most southerly corner of said Lot 1; thence northerly 15.00 feet to said most southerly corner of Lot 1 and said line there terminating. Said vacated street contains 2184 square feet more or less." ~KUM L~RK1N HU~~M~N DRLY LIND6REN 612-8963265 07.07.1'?'?414:44 P. 4 BE IT FURTHER RESOLVED, that the City Clerk is directed to notify the County Offices in accordance with Minnesota Statutes. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this day of , 1986. Mayor ATTEST: ity Cler k RESOLUTION NO. A RESOLUTION APPROVING THE FINAL PLAT OF BRUNNER ADDITION WHEREAS, the final plat of Brunner Addition has been submitted in the manner required for the platting of land under the Shorewood City Code and under Chapter 462 of Minnesota Statutes, and all proceedings have been duly had thereunder; and WHEREAS, said plat is consistent with the Shorewood Comprehensive Plan and the regulations and requirements of the laws of the State of Minnesota and the City Code of the City of Shorewood. NOW, THEREFORE; BE IT RESOLVED by the City Council of the City of Shorewood as follows: . 1. That the plat of Brunner Addition is hereby approved. 2. That the Mayor and City Administrator/Clerk are authorized to execute the Certificate of Approval for the plat on behalf of the City Council. 3. That this final plat shall be filed and recorded within 30 days of the date of certification of this Resolution., BE IT FURTHER RESOLVED, that the execution of the Certificate upon said plat by the Mayor and City Administrator/Clerk shall be conclusive, showing a proper compliance therewith by the subdivider and City officials and shall entitle such plat to be placed on record forthwith without further formality, all in compliance with Minnesota Statutes and the Shorewood City Code. . ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 11th day of July, 1994. Barbara J. Brancel, Mayor ATTEST: JAMES C. HURM City Administrator/Clerk '#sC- ,"', BRUNNER ADDITION Vra'''OJ4 t/frd vlilily easements shown !/?tls: I I 1(0101 I I .-J '_ be ill') /0.00 kel in widlh and odjoininq lof It'nt!5, Dnd hein,! /0.00 leel in widfh anti Odjoining "'9hlol IV" r /in8s a IS show" on /-he plaf. -.n so . ,-- '-: r:. /-, ~ , -, I' l-- "1" I L' >- ", r,I , 1 -r I (...I / ~ "I I-/LJ r' n: / I <::~ l'J ^ 'I () r' LJ 0.- II 0:: "f' ~) I / <::r ~f' J , ... / SO -, -i- - 68'0.00 Eos ( 79.62- ... ....... T 83. 00 1.6/ ..../ /-,' A r:! D: ,\/G ~.. \ . I M':- - - - -, - ------ t) . ,., i , I !4l \J . ...~ I I -- , "/' / r- -:> . , . I < I ' I 15 L. 1-' \J C_ " I I I , I 35 I , , ,C? ~ I / .(... I I I l!j ( 1", CO -~ / \ L_ L_ ...:J I I , I bJ ... VI .. " " ,) -'" :) "' I I /-, L" V- . I > I r ...... LW I - l( (J) , I I a:: r,.... , I I , 0 C,) ll. . . . , I I I ( \ C) , I " I 'oJ , -... I I I <t ...J I , I , I ~- , I 2 I... ~ :. 0 T 0) I I , I C) . III I -, I IQ , , '-- "- m ~' I I , I i-.. ~,' I.~ ~I I~ l2 ' of Sec. 33 Q... I' ,~ 'if I~ ftj QJ 1;'\ I I~ ~I ~ I t/ I ...___L___ . _ f Vl. _ 1":" J , r_" ~- & . - I . imlW z ~ ~ W h&l l' --" ! It! llil ~- --- : i,t 1.1 ~ " HI i I [ i rl ! s ~ ~ .1 ~ . i 2 n : ~ n 0 ;: ! .. ~ ... ~~ ~ ~ i -0 ~ i>> ::l - . ~ :; f \ 0 .. . ~ " / ;; '" > ; . 2 . . . ,..-- -....-..... --- -- "_..-~::~- ---- ------- Q" --- -- ......--- o I CATHCART PARK If I ~ Hoisington Koegler Group Inc. 7300 Melto,) I:Uvd. . Suite 52.s MinncOII'ulis. MN ;543q . {oI2183S.9YhO City Of Shorewood. Minnesota ~~~ ~ . . \ / I ~I mm gO -#4 Cl JUL LJ7' '=4 U:::i: ilJ '}::I'1 r'1pl_'3. ['If'!. I""..i. . . . July 7; .19~4 QSM.~' '.. err." .' . : Schcien . . .... . .... . ':=.'~inc..." . . . . ..1.lonorableMa:yor- and City Council City. of $horewood . . . . ,:575S'Co.untxy. Club Road : ShoreW0o~; MN" 55331 . . .3OO~. Place center '. ,5775 WavzataBcule'~'aI'd. . Minziea~olis.MN S54i~ J22S' . . 612.595-577S: . : .BOO- 753-5775 ~AX .s.95~577J. . .. Engineers '" .: '. . . Arc."UtedS ., . Planners' . "Surveyors:. ".. '.', ',-. .. . :Re: , Catocart: Park ~t Survey & Parking Lot Design . ..' 'Design Agreement : ,: . ", 'bear: Mayo~ and' Council' Members:'.' ; ". .'.; .' . . '. .'. .' .' ". ',.. . ::~,:,Eunn..'has :asked' that we' develop a ~g,lot. plati based on the. Palk Mastbr. p~' '>' ."::' ,pr,eparedbyyo~park planne:::.This.. workwill.nec~sari1Y'~nc1iid~ a. .suriey of the sire .u);... " . .,". obtain accur,are'boundary and topogciphkf.eahtte~. fiowever,rWc,bave r:esearche::f"~w::ffles:,- :. .,. .. '.. .' aD~' fo~d. most of t~e r~~d data -that we ~h1 need f~om a. .s~ey .P~aimed in: 1976;., ~e',. .. "~nlyneld,work'requl1'ed WIll be an llpdate.pf~opograp~ features. (specifican.y,~oad4~the .... l'o\Ysof poplars arid ditch work along 62n(i)~ .' . :.' . ,., . . , ", . .' ;" - " ..' . . , ::~Th~o~,,'wepropose to per.::'onDtf:1e. neceSsary prelimfuaiYf!.~ld. work:~d'desi~drawmgS . . .. :.' at: our regIJlarhourly rate for a COSt not.toex~d' $2000.00~ .We; will work with J!9iSiIigtOIJo:: '. 'Koeg1ertodevelop' a setofconstiuctio~ plans ana specific~o~.suitable forbidd~g. ~$M._....'. ""(ill coordinate $e bid process.: tabulate 'thebids;.'anQ'present the:hids."'tothe.CoUricil fo~.: .... ' '. iccepta:oce..: . '. , ... ',: .'. ". . .~..., . . .: ", 0' . . ~ .. ktbe;;ily i 10 in~g, bom Bruce ~ja;n and twin he present to. discUSS tf!e p~eCt.. ..... , . and pr,esent p~linii~ary plans for you(approval:.. 'Please call,~ at 59.5.-5695.' with ~y ~ '.' . .:'. .. " q~~f)~.,; .. '. . '. . ..,' ...,....f~. .>,'.' ..:.:'....d ." '," .,. 'j,". .,"\ '"..,'. . _\ '.. ,4 ~. '.' ;': '. ...,. ..... _ ' . , ". .. '-"_", .4 ,'.). . ," '. . .. ....J .... .:,' SincerelYi' . I.. ,": ,I '. . ." .' .' ", . to:. . :." ,; :~' :"-~"ORi:-SCHELEN-MAYERON' . ". '~'ASSOqATESu'" . . .' ~ . . .. - " 4.' '.' . '. .. .. ~ ..,., ..' .:. . ,,( . .' '., .- . , , ..... '~1 'A~Dre~, PlS..~LS. 'City ~gineer . -. t .. '.. . . . '. .. . ".. ,:, ..,.." ~. " " \', :..' ': , ' .' . , ., , 'i~~ ;' .~ J.~'~LaF.ore$t' ,:' ViCe: President . - , .,.. - -.' . , . . I..' . . : ........ ,., ;.! ". . , . " .; ~ .... ~utol CppoJ'!'.lnllly. CmptQya =ltYB - I, ,. SHOREWOOD PARK COMMISSION MINUTES TUESDAY, MAY 24, 1994 P ge 3 of 6 ......",~ ,.{ "F r.' ~;.',.. i'; i; ~t... .;il'.'.' ....' ~ ~\ Ii' .., . Shorten the size of the ball field to a 180 feet or so, if necessary to save trees. M tion passed 3/1. Dzurak voting nay. Dzurak reminded the Commission that the City agreed to return the warming house if it. was no longer to be used. B. Silverwood Improvements are scheduled for completion by the end of the week excluding the slides and stairs, which will be completed at a later date. . C. Freeman Both the north and south playground equipment have been installed with the exception of a slide at the south playground which will be installed by Public Works. In addition, the portion of the trail that is located off Eureka Road will not be included in the current project. Public Works has been asked to construct a narrow trail around the trees. 7. REVIEW SPRING CITIZEN SATISFACTION SURVEY H reported on the survey results regarding parks: . Park Maintenance 90% Satisfied . . Condition of the Trails 86% Satisfied . Condition of the Playground Equipment 75% Satisfied H felt that satisfaction may increase next year because of the installation of the pI yground equipment. 8. REVIEW CONCEPT STAGE PLAN - HERITAGE P.U.D. referred to the preliminary development plans presented by Tony Eiden Company, ting out the island area also referred to as Outlot B. -i:t LtC SHOREWOOD PARK COMMISSION MINUTES TUESDAY, MAY 24, 1994 Page 4 of 6 He stated it is in current policy to not expand the parks per the Community Facilities/ Services Policies. Staff and the Developer recommend leaving Outlot B as open space to be retained by the homeowners' association. The Planning Commission recommends that the island be dedicated to the City in exchange for credit of two park dedication fees. The Park Commission does not see an advantage in excepting a $1,500 deduction for land that currently is not to be developed. Charles Dillerude, representing Abingdon Development Corporation and the Tony Eiden Company, assured the Park Commission that if the homeowners' association retained ownership of the island safeguards for its preservation could be incorporated. . Dzurak moved, Bensman seconded, to recommend that Outlot B be retained by the homeowners association. Motion passed unanimously. Dzurak noted that the City should consider requesting necessary easements etc. to allow for some parking and a nature observation trail at the wetland area between this proposed development and Smithtown Road. 9. DISCUSS FALL PARK ACTM'lY . Bensman proposed a "Shorewood Ramble" which would encompass all the parks and trails by having a "Fun Run", which could be a fundraiser for the Shorewood Parks Foundation. Some other possible activities include: a nature hunt, a softball tournament, and a punt, pass or kick event. Prizes could be provided. This could be a tool to bring residents to the parks so they can see the improvements that have been made. In addition McCarty suggested that they hold a dinner dance. McCarty, Martin and Colopoulos volunteered to make the arrangements. A tentative date was set for September 24th. A budget will need to be prepared. 10. REPORTS A - June 4th Freeman Park Playground Installation McCarty reported that fewer volunteers showed up than were anticipated. Installation was completed around 4:30 p.m. B - June 25th Silverwood Park Playground Installation Dzurak reported there was a great turn out of volunteers. Installation was completed around 2:00 p.m. Public Works completed the cement work the following Monday. . . RESOLUTION NO. 94- A RESOLUTION MAKING CAPITAL BUDGET AMENDMENTS WHEREAS, Resolution #93-117 (December 13, 1993) adopted a Capital Improvement Budget for the year 1994; and WHEREAS, it is the intent of the City Council to update said budget from time to time as project status changes; and WHEREAS, Resolution #94-30 (March 14, 1994) made Capital Budget Amendments. NOW, THEREFORE BE IT RESOLVED that the Shorewood City Council amends the project Schedule of the 1994-1998 capital Improvement Program and 1994 Capital Improvement Budget by adding the following Project: Freeman Park - Roadway Asphalting $20,000 Park Fund Barbara J. Brancel, Mayor ATTEST: James C. Burm, City Administrator/Clerk #J.f D I TO: Mayor & City council FROM: James C. Hurm, City Administrator DATE: June 30, 1994 RE: Agenda Item #402 - Asphalting of Freeman Park Road The Park Commission has recommended the Freeman Park roadway be asphalted from Eureka Road to the culvert between Fields #2 and #3 (approximately 1,440 feet). Approximately 800 feet would be left to be done in Phase II at a later date. We do not know at this point what will happen with the land adjacent to Fields #1 and #2 and therefore feel it is fiscally sound to not asphalt that area at this time. The roadway will be 20 feet wide. The three quotes recei ved by the Public Works Director are as follows: . 1. 2. 3. Midwest Asphalt Corporation DMJ Corporation Wm Mueller & Sons Inc. $17,000 20,309 21,169 Because of dust problems, the Park Commission reels this is an excellent expenditure of park funds. Park Fund balance is more than sufficient to cover the expenditure (see CIP Page 22). The recommendation includes adding approximately 180 feet to the proj ect heading north into the main parking area. The motion therefore should be as follows: . Move to award the contract for paving 1,440 feet of Freeman Park roadway to the low quote, Midwest Asphalt corporation for $17,000, and to authorize a change order to add approximately 180 feet of asphalt to the north parking lot. The attached resolution amends the CIP and Capital Budget for 1994. It establishes a project account of $20,000 which should handle the change and contingencies. tt-1D ~ TO: Mayor & City Council FROM: James C. Hurm, City Administrator fj DATE: July 7, 1994 RE: Agenda Item 4E Parks Foundation Board of Directors Appointees . The By-Laws of the Shorewood Parks Foundation call for the City Council to make appointments to the Board of Directors. The formula is laid out directing how the initial Board of Directors is to be made up. The attached resolution list the various elements of the community which are to have representatives and identifies those individuals recommended to the various groups and by the Park Commission. Those whose terms would run out 3/15/95 will be up for reappointment for a three years term at that point. Thosewhose terms run out 3/15/96 will be up for a three year term at that time. Four vacancies are listed on the resolution. The Chair of the Park Commission intends to bring recommendations to the City Council to fill those vacancies at a later meeting. The By-laws identify the City Administrator to be a none-voting member and a member of the ci ty Council to be a none-voting member. Bruce Benson is suggested because he is the Park Commission liaison. Park Commission Chair Jennifer McCarty will be present at the meeting to discuss the recommendations. If you have any question please feel fee to call her at her home before the meeting. . JH/bjv ~~) CITY OF SHOREWOOD RESOLUTION NO. A RESOLUTION MAKING APPOINTMENTS ~O THE SHOREWOOD PARRS FOUNDATION BOARD OF DIRECTORS WHEREAS, per the directives ,of the Articles of Incorporation of the Shorewood Parks Foundation, the Shorewood City Council makes the following appointments to fill certain positions on the Board of Directors for the Foundation; and . WHEREAS, the,Bylaws for the Foundation require that each Director be appointed for three years or until his or her successor shall have been appointed, except the initial terms of initial Directors shall be staggered so no more than one-third of the Directors or closest fraction thereof will end their terms in the same year; and WHEREAS, the City Council has made three temporary appointments to the Board of Directors per the Articles of Incorporation for a term commencing on March 15, 1994. steven J. Dzurak Jennifer Mccarty Gordon Lindstrom NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That the following persons are appointed to the following positions and terms with March 15 expiration date: Term First Expires organization Ap-pointee A-ppointed . 3/15/95 South Tonka Little League David Anderson 7/94 3/15/95 Tonka United Soccer Diane Anderson 7/94 3/15/95 Tonka Men's Club Jim Latterner 7/94 3/15/95 Shorewood Park Commission Jennifer McCarty 7/94 3/15/95 At Large Vacancy 3/15/96 Tonka Football Association Vacancy 3/15/96 South Shore Softball Scott Hansen 7/94 3/15/96 Senior Representative Vacancy 3/15/96 Shorewood Park Commission Steven Dzurak 7/94 3/15/96 At Large John Seamans 7/94 3/15/97 American Legion Vacancy 3/15/97 Minnetonka Youth Hockey Assc. Tom Heiberg 7/94 3/15/97 Rotary Club Lee Paris 7/94 3/15/97 Minnetonka Community Education Tad Shaw 7/94 3/15/97 At Large Gordon Lindstrom 7/94 ff~E ;2. CITY OF SHOREWOOD RESOLUTION NO. Page 2 of 2 Term Expires Organization Appointee Jim Hurm Bruce Benson Non-Voting - City Administrator Non-Voting - City Council Member That such appointments shall take effect on the date hereof and shall continue for the term specif ied or until such time as a successor is appointed by the City Council. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 11th day of July, 1994. Barbara J. Brancel, Mayor ATTEST: James C. Hurm, City Administrator . . RESOLUTION FOR LAYOUT APPROVAL At a meeting of the City Council of the City of Shorewood, held on the day , 1994, the following Resolution was offered of by seconded by to wit: WHEREAS the Commissioner of the Department of Transportation has prepared a preliminary layout for the improvement of a part of Trunk Highway Number 12 renumbered as Trunk righway No.7 within the corporate limits of the City of Shorewood, at the intersection of Christmas Lake Road; and seeks the approval thereof, and WHEREAS said preliminary layouts are on file in the Office of the Department of Transportation, Saint Paul, Minnesota, being marked, labeled, and identified as Layout No.3, S.P. 2706-164 (7 = 12) at Christmas Lake Road. NOW, THEN, BE IT RESOLVED that said preliminary layouts for the improvement of said Trunk Highway with the corporate limits be and hereby are approved. . Upon the call of the roll the following Council Members voted in favor of the Resolution The following Council members voted against its adoption: MAYOR Barb Brancel COUNCI L Kristi Stover Rob Daugherty Daniel Lewis Bruce Benson CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236 MEMORANDUM TO: Mayor and City Council FROM: . DATE: Brad Nielsen 6 July 1994 RE: Intersection Plans - Christmas Lake Road at State Highway 7 FILE NO.: 405 (Streets - Christmas Lake Road) Representatives of MNDOT have referred new plans for the reconstruction of the intersection at Christmas Lake Road and Highway 7 to the City for review and approval. The plans are too large to reproduce for this report, but are essentially the same on the Shorewood side of the Highway as plans previously approved by the City. They are available for your review in the Council Chambers at City Hall. . Staff will be prepared to discuss the proposal at the meeting on Monday night. If you have any questions please contact me prior to the meeting. cc: Jim Hurm Tim Keane Joel Dresel A Residential Community on Lake Minnetonka's South Shore G" f>. Orr Schelen ~er9fl& AsSociates, Inc. 300 Park Place center 5775 Wayzata Boulevard Minneapolis, MN 55416-1228 612-595-5775 1-800-753-5775 FAX 595-5774 Engineers Ar.chitects Planners Surveyors June 24, 1994 Mr. James C. Hurm City Administrator/Clerk City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Water System Analysis Dear Jim: . As you requested, we have prepared a summary of the preparation of an analysis of the Shorewood Water Distribution system and a cost estimate for preparing this analysis. An overall water system analysis was last performed in 1984 in conjunction with the Comprehensive Water Plan. This analysis was performed for the water system as a whole (city-wide) to help guide future water extensions toward an overall system. It is now apparent that a complete water system is not imminent, and that near-future extensions of the existing systems must be carefully analyzed to prevent problems to existing users. This project will provide the City with the tools required to deal with developmentAssues which arise within the City on an ongoing basis in a timely and efficient manner. An outline of the tasks required for completing this analysis is as follows: 1. Data Collection: Data to be collected for use in the analysis includes the following: . C. D. Population data and population growth trends. Water use data for previous 10 years for residential, commercial and other users. Peak day water use. Water system physical data (ie. tower information, distribution system information, well information). A B. Much of this data is already available to us in the comprehensive water plan. 2. Historical Water Use Analysis and Projections: Utilizing the data from the first task, the historical water use data will be analyzed for consumption trends. Water use projections will then be made for the various areas of the system. Average daily, maximum daily, and peak hourly demands will be determined for present and future conditions. 3. Develop the Existing System Model: A water distribution system model will be developed utilizing a computerized program. Water distribution system data including pipe sizes, lengths, tower locations, elevations, capacities, and pump characteristics will be input into the model. Water consumption for each node will then be assigned based on water use data. Ground elevations will be input into. the model in order to facilitate accurate modeling efforts. H:\CML\NM\ENGINEER\lAD\LE1TERS\062494JH Equal Opportunity Employer .:f.F8' Mr. James C. Hurm City Administrator/Clerk City of Shore wood, ~ June 24, 1994 Page 2 4. Computer Model Calibration: Field data available will be used to calibrate the hydraulic modeling system. The calibration will be accomplished by running the system model to simulate flow conditions found during field testing. The model will then be adjusted to match field conditions within approximately 5% accuracy. 5. Document Distribution System Model: A document summarizing the distribution system model and calibrations used will be prepared, which will allow for easy access to the model in the future for use in addressing development issues. Our estimated fee for preparing this model and the documentation is $10,000. If you have any further questions, please contact me at 595-5695. . Sincerely, ORR-SCHELEN-MA YERON &ASSOU' tU ~~l Dresel, P.E., L.S. Project Manager/City Engineer c~ll~~ Edward J. De orest, P .E. Vice President nm . H:\CML\NM\ENGINEER\1AD\LETI1!RS\062494JH Orr Schelen ~eron& AsSociates, Inc. 300 Park Place Center 5775 Wayzata Boulevard Minneapolis. MN 55416-1228 612-595-5775 1-800-753-5775 FAX 595-5774 June 23, 1994 Mr. James C. Hurm City Administrator City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Engineers Architects Planners Surveyors Re: Footprint Lake Drainage Reply to Memo of June 3, 1994 OSM File 5218.00 .. Dear Jim: This letter shall serve to answer the questions raised in your June 3, 1994 memo and to detail the drainage system into and around Footprint Lake. We have attached a copy of the January, 1975 stormwater study plan sheet for the drainage area. To this map we have added the approximate location of Waterford Court, Old Market Road, the area of the Season's Townhome Development, and the Church Pond. Also, we have shown the location of the newly-developed stormwater detention ponds created during the development of the area south of T.H. 7. These are shown as Ponds 1,2,3 and 4. Please note the location of the major district divide and the location of the storm sewers and ponds as they existed in 1975. . The major district divide has remained essentially unchanged south of T.H. 7, though a small portion of Waterford Court has been added. Pond 4 also existed prior to development, though it has become more defined with the construction of the frontage roads. The great majority of the developed property east of Old Market Road is drained via storm sewer to Pond 1 for quality treatment and detention. Water then flows out of a six-inch outlet in Pond 1 to the existing culvert under T.H. 7. Pond 2 primarily receives surface runoff from Old Market Road and the frontage road prior to being discharged through the existing pipe under T.H. 7. Pond 3 collects water from Pond 4, T.R. 7, and the frontage road prior to being discharged to the existing culvert under Highway 7. All of this water from the south side of Highway 7 ultimately flows through the storm sewer recently completed through the Season's into Footprint Lake. The storm sewer shown on the map going through the Season's was almost collapsed prior to the recent construction in that area. The system was, however, working enough that it allowed water through to Footprint Lake, with a substantial amount of water being held in the Church Pond. This storm sewer system was replaced this past fall with a system that resulted in a new 18-inch culvert being placed under Excelsior Boulevard into Footprint Lake, thereby re-establishing the drainage system that existed in 1975. #-;~ H:\S218.00\CML\CORRES\062394JH Equal Opportunity Employer Mr. James C. Hurm City Administrator City of Shorewood, MN June 23, 1994 Page 2 Given this background, we would like to address each of the six points in your memo as follows: 1. Footprint Lake is indeed the holding pond for the entire upstream system, as described above, as it has been historically. Three of the five ponds that Mr. Buesqens refers to have been added specifically for water detention, and a fourth (Pond 4) has been enhanced. There is no doubt that a substantial amount of water runs into Footprint Lake through the culvert next to Mr. Buesqens' home, but great care has been taken by this office and the watershed to limit that rate to, or below, pre-existing conditions. We would also like to point out that all of the ponds in Shorewood, including Footprint Lake and Lake Minnetonka, are high due to the recent past seasons of precipitation. The outlet along the Buesqens' property has probably been eroding the side hill over the past 50+ years. However, a review of 1967 topographic maps indicate very little real change since that time. This situation has been added to the storm water utility list for consideration. 2. A controlled outlet has indeed been placed in Pond 1 to severely limit the' outflow rate from that pond. This was done as part of the development because of the fact that it receives most of the developed drainage, and we felt it important to limit the rate now. Pond 4 cannot be limited much more due to the existing fence and structures adjacent to it south. Ponds 2 and 3 could have their outlet capacity limited, and we are in fact pursuing this alternative. However, the Wetland Conservation Act (WCA) was in its beginning and interim stages when these ponds were being designed, and it was unclear as to whether we could use them for wetland banking. Actually, even under the final WCA rules, it is unclear whether we can use these for wetland banking. Since the pre-existing rate has been maintained, it is our opinion that spending additional public funds' to reduce the flow from these ponds without gaining wetland credit is not warranted. Should a final ruling be made that we could bank wetland credit, we will perform a cost benefit analysis to determine the feasibility 'of a more controlled outlet. 3. It is conceivable that storm water pollution from the gas station could run into Footprint Lake. However, we have taken precautions to avoid such an eventuality. Pollutants from the gas station would presumably be carried with the stormwater to Pond 1. Pond 1 is designed to settle particulates from the water column, and has a submerged outlet; this means that any floating debris, including gases and oils, will be skimmed off. From there water is discharged into the marshy area on the north H:\S218.00\CML\CORRES\062394JH .' . '. . Mr. James C. Hurm City Administrator City of Shorewood, MN June 23, 1994 Page 3 side of T.H. 7 where further treatment of the water is anticipated prior to discharging to Footprint Lake. 4. The Church Pond was historically not a pond. In fact, the watershed permit we received for the Season's storm drainage project specifically precluded us from having any amount of standing water in that area on a protracted basis. The storm sewer system is designed to back up into the Church Pond for short periods of time during strong rainfall events to reduce the flow into Footprint Lake. After the rainfall event, the Church Pond will essentially drain dry. In the recent past, this area was, by default, used as a detention pond due to the failing storm sewer through the area. You will note that no pond was delineated on the 1975 inventory. 5. We don't require sodding around collection basins because we QQ require either hay bales or silt fences, or both, to be placed around these inlets until all of the turf establishment in the area is completed. It is unfortunate that at times such barriers are not placed rapidly enough, or deteriorate before we can get them replaced. However, we do make a concerted effort to ensure that eroded material.does not get into the storm sewer system. 6. An outlet from Footprint Lake into the Amesbury Ponds is indeed technically possible. In fact, the proposed plan from the 1975 stormwater study suggested that at some point such an outlet may have to be constructed. However, as we noted above, all of the ponds including the Amesbury Pond and Lake Minnetonka are currently high as well. We are reluctant, due to past experience, to simply drain one area of high water into another without a thorough analysis and obvious need. Both Mr. Zdrazil and I have viewed Footprint Lake from time to time this past spring and, while it is certainly high, it appears that it is not beyond where it has historically gone at times in the past. Hopefully, a summer of normal precipitation will reduce the level in Footprint Lake to a more normal level. To summarize, it is our belief that the new storm water systems constructed over the past few years have been designed with both water quality and quantity in mind. The short piece of culvert along Mr. Buesqens' property north of Excelsior Blvd. has been placed on the stormwater utility project list for consideration over the next few years as funds are available. As discussed above, it may be desirable to limit the outflow from Ponds 2 and 3, but this will not be known until a decision is made by the Board of Water & Soil Resources regarding wetland banking for such projects. From a long-term standpoint, if Footprint Lake continues to be above normal level, some type of outlet may in the future have to be studied and constructed. H:\S218.00\CML\CORRES\062394JH Mr. James C. Hurrn City Administrator City of Shorewood, MN June 23, 1994 Page 4 Please give me a call at 595-5695 if you have any questions or comments regarding this letter. Sincerely, ORR-SCHELEN-MA YERON & ASSOCIATES, INC. /!. /" U.' ./ . , Joel Dresel, P.E., LS. City Engineer e' Attachments nm . H:\S218.00\CML\CORRES\062394JH Lake ---- . . \ \ '. rh I' : Ii! II! I' 1 i III dl III II: I ' 'II I i I I III l..-- ~ cil -b1.;.--- -/1 ~ll ~I f -1 ~ i v~~___... , o 4CO 80C City of Shorewood COMPRfHfNSIVf STORM WATER STUDY fXISTI NG Pl AN CARSON BAY DISTR ICT - - Major District Divide --- -- - -- Interior District Divide ..................... Existing Storm Sewer Proposed Storm Sewer -" :..- Open Channels , Natural Drainage 24" - 12 - 10 945 (9W Pipe size - Contributing acreage- Flow in c.f.s. Ground Elevation- Pipe Invert Wetlands Storage Basin Proposed Lake Storage Basin Existing Lake Storage Basin Normal Water Elevation High Water Elevation Storage Volume Required ~ . ~ N 935 HW937 8 At. FI. JANUARY, 1975 ORR. SCHELEN 'MAYERON 8: ASSOCIATES,INC. PLATE 2a CHECK APPROVAL LIST FOR JULY 11, 1994 COUNCIL MEETING CK NO TO WHOM ISSUED CHECKS ISSUED SINCE JUNE 27. 1994 13989 13990 13991 13992 13993 13994 13995 13996 13997 13998 13999 14000 14001 .14002 14003 14004 14005 14006 14007 14008 14009 14010 14011 14012 14013 14014 14015 14016 14017 .14018 Total Register Systems First State Bank Commiss of Revenue ICMA Retirement Trust City cty Credit Union Child Support Enforcemt Anoka cty Support/Colltn Wendy Davis James Hurm Cellular Telephone Co. Minnegasco Minnetonka Country Club Bradley Nielsen Northern States Power Northern States Power Joseph Pazandak US West Ms. Catherine Pachacek Ditter, Inc Bellboy Corp. Day Distributing Griggs, Cooper and Co Hoops Trucking Johnson Brothers Liquor Mn Bar Supply Ed Phillips and Sons Quality Wine/Spirits US Postmaster US Postmaster Wendy Davis PURPOSE AMOUNT Liquor inventory system Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions Payroll deductions See 125 reimb Mileage/expenses Cellular phone air time utilities Christmas party deposit See 125 reimb Street light utilities Utilities Mileage/film dev/batteries Telephone svcs/advertising Release of escrow Permit refund Liquor purch Beer and mise purch Liquor,wine,misc purch Liquor/wine purch Liquor/wine/mise purch Mise/supplies purch Liquor/wine/mise purch Liquor/wine purch Newsletter postage Utility billing postage Mileage 8570.00 5828.09 981.97 621.57 468.00 92.50 139.44 140.00 72.71 67.52 395.95 300.00 100.00 2164.83 2045.31 121.65 778.74 3500.00 41.52 4062.08 1735.40 4413.37 157.60 3707.01 84.31 1894.62 2165.20 403.00 434.31 56.26 TOTAL CHECKS ISSUED 45.542.96 -1- CITY OF SHOREWOOD CK APPROVAL LISTING FOR JULY ~~, ~994 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ----------------~-------- -------- ----------- ~40~9 APPLIED GRAPHICS ASSOC. NEWSLETTER PRINTING PRO ADMIN NEWSLETTER SUB ADMIN ~~6.08. ~4020 ASPEN PUBLISHERS, INC. ~402~ BIFFS, INC. SATELLITE RENTAL ~4022 BOYER TRUCKS VEHICLE MAINT SUPPLIES ~4023 CHANHASSEN LAWN AND SPORT FLYWHEEL KEYS ~4024 CHASKA BUILDING CENTER LUMBER SUPPLIES CH LOT-CEMENT/STYROFOAM *** TOTAL FOR CHASKA BUILDING CENT COUNCIL 668.82 PARKS & 868.07 PUB WKS 9~.79 PUB WKS 5.75 -------- 2.18 -------- 527.94 530.~2 33.86 ~ ~4025 CKS, INC. FLUORESCENT LIGHT BULBS MUN BLDG ~4026 FISHER ENTERPRISE BLACK DIRT BLACK DIRT *** TOTAL FOR FISHER ENTERPRISE ~4027 FRONTIER ELECTRIC PW BLDG MAINT ~4028 HANCE HARDWARE, INC. MANOR PK BARRICADE ~4029 HENNEPIN COUNTY TREASURER MAY PRISONER EXPENSE ~4030 HOPKINS PARTS COMPANY VEHICLE MAINT SUPPLIES ~4031 J.H. LARSON ELECTRICAL CO EXIT LIGHT BULBS 4It14032 LAKE RESTORATION, INC. ~4033 LARKIN, HOFFMAN, DALY... XMAS LAKE INSPECTION *** MAY LEGAL-GENERAL MAY LEGAL-LIQUOR STORE TOTAL FOR LARKIN, HOFFMAN, DAL PARKS & 451.56 -------- 59.64 5~~.20 CITY GAR 282.50 PARKS & 85.56 POLICEP 549.80 CITY GAR 122.56 CITY GAR 57.94 COUNCIL 737.64 PROF SER 2,445.55 -------- 1,204M75 3,650.30 25.00 14034 LEAGUE OF MN CITIES CONF REG-T NAAB GEN GOVT 47.74 14035 MTI DISTRIBUTING COMPANY IRRIGATION SYS SUPPLIES PARKS & 7,926.45 ~4036 MAC WAREHOUSE COMPUTER SYSTEM SUPPLIES MUN BLDG 27~.89 14037 H.C MAYER AND SONS, INC. OIL/GREASE-SHOP SUPPLIES CITY GAR ~4038 MIDWEST BUSINESS PRODUCTS OFFICE SUPPLIES ~4039 MN SUN PUBLICATIONS PUBLISHING PUBLISHING *** TOTAL FOR MN SUN PUBLICATIONS ~82.88 GEN GOVT GEN GOVT 7.02- -------- 233.84 226.82 ~,280.S0 14040 MOUND-CITY OF FIRE CONTRACT PAYMENT FIRE PRO ~,864.84 ~404~ WM. MUELLER & SONS, INC. BUCKSHOT-PLGD EQUIP PROJ -------- CITY OF SHOREWOOD CK APPROVAL LISTING FOR JULY 11, 1994 COUNCIL MTG CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT -------- ------------------------- ------------------------ -------- -----------" 14042 NATL AUTOMATIC SPRINKLER ANNUAL INSPECTION 14043 ORR,SCHELEN,MAYERONjASSOC MAY ENG-ON GOING MAY ENG..,..GENERAL MAY ENG-CH PK LOT MAY ENG-SEASONS MAY ENG-DRY HYDRANTS MAY ENG-MN DOT INFO ~ MAY ENG-SHADY HILL PRVS *** TOTAL FOR ORR,SCHELEN,MAVERONj 14044 PITNEY-BOWES INC. ~ 14045 E.H RENNER & SON'S 14046 ROLLINS OIL CO. POSTAGE MACHINE RENTAL BLDR BR PUMP REPAIR GARBAGE CAN BARRELS 14041 SHOREWOOO TREE SERVICE TREE.REMOVAL 14048 SO LK MTKA PUB SAFETY DEP MAY BOOKING FEE CITY GAR 142.00 -------- 7,773.53 -------- 4~192"94 -------- 5,083_02 -------- 723.60 -------- 1,077.75 -------- 266.63 WATER DE 395.00 19,512.47 MUN BLOG 92.66 WATER DE 11,857.12 PARKS & 125.00 TREE MAl 169.23 POLICE P 104.12 207.36 14049 SUBURBAN TIRE CO., INC. TRUCK TIRES PARKS & 371.66 14050 UNITOG RENTAL SERVICES UNIFORM RENTAL SVCS CITY GAR 383.40 14051 WEST SIDE REDI MIX, INC. CONCRETE-PLGD EQUIP PROJ --------- 14052 WILSONS NORTHWEST NURSERY PK LOT PROJ-TREES TREES ~ *** TOTAL FOR WILSONS NORTHWEST NU *** TOTAL CHECKS FOR APPROVAL *** TOTAL CHECK APPROVAL LIST -3- -------- ~'OOONOO PARKS & 800.00 5,800.00 58,903.13 104,446.09 C H E C K REG I S T E R CHECK CHECK EMPLOYEE HAME CHECK CHECK TYPE DATE NUIlBER NUIlBER AIlOUNT COil 6 28 94 230 CHRISTOPHER II. .CAREY 208461 408.78 COlt 6 28 94 500 CHARLES S. DAVIS 208462 607.12 COlt 6 28 94 600 WENDY L. DAVIS 208463 777.63 COil 6 28 94 1001 JOHN It. FRUTH 208464 58.38 COil 6 28 94 1050 PRESCOTT It. GERLING 208465 260.38 COil 6 28 94 1400 PATRICIA R. HELGESEN 208466 639.42 COlt 6 28 94 1415 SHAWN D. HEMPEL 208467 12.68 COlt 6 28 94 1550 JAIlES C. HURIl 208468 1512.66 COil 6 28 94 1700 JEFFREY A. JENSEN 208469 718.71 COM 6 28 94 1800 DENNIS D. JOHNSON 208470 762.76 COil 6 28 94 1940 LOREN A. JONES 208471 35.22 COil 6 28 94 1950 IlARTIN L. JONES 208472 45.02 COil 6 28 94 2100 WILLIAIl F. JOSEPHSON 208473 505.99 COil 6 28 94 2500 SUSAN II. LATTERNER 208474 50.75 COlt 6 28 94 2800 JOSEPH P. LUGOWSKI 208475 884.91 . COil 6 28 94 2900 RUSSELL R. ItARROH 208476 86.04 COlt 6 28 94 2910 HEIDI It. HAY 208477 340.53 COlt 6 28 94 3000 THERESA L. NAA8 208478 594.71 COH 6 28 94 3100 LAWRENCE A. NICCUIt 208479 864.08 COil 6 28 94 3400 BRADLEY J. NIELSEN 208480 1030.87 COlt 6 28 94 3500 JOSEPH E. PAIANDAK 208481 1066.30 COil 6 2894 3573 JEFFREY W. PIKE 208482 203.49 COlt 6 28 94 3600 DANIEL J. RANDALL 208483 906.73 COil 6 28 94 3701 BRIAN H. "ROERICK 208484 92.18 COlt 6 28 94 3800 ALAN J. ROLEK 208485 1262.12 COlt 6 28 94 3900 CHRISTOPHER E. SCHillO 208486 428.96 COM 6 28 94 4600 BEVERLY J. VON FELDT 208487 625.92 COil 6 28 94 4750 RALPH A. MEHLE 208488 590.76 COM 6 28 94 4900 DEAN H. YOUNG 208489 640.97 COil 6 28 94 5000 DONALD E. ZDRALIL 208490 1187.93 . uUTOTALS:UU 17202.00 " ~ .. C H E C K REGISTER CHECK CHECK EMPLOYEE NAME CHECK CHECK TYPE DATE NUI1BER NUI1BER AMOUNT COM 7 01 94 125 BRUCE E. BENSON 208491 184.70 COI1 7 01 94 200 8ARBARA J. BRANCEL 208492 233.87 COM 7 01 94 450 ROBERT B. DAUGHERTY 208493 184.70 COM 7 01 94 2650 DANIEL R. LENIS 208494 184.70 COM 7 01 94 4500 KRIST! STOVER 208495 184.70 UUTOTALsnn 972.67 . .