082294 CC Reg AgP
~
CJ:'1'Y COUNCJ:L REGttLAR IlBET:mG
CJ:'1'Y 01' SHOREWOOD
MONDAY, AUGUST 22, 1994
5755 COlJN'1'RY CLUB ROAD
COUNCJ:L CHAMBERS
7:00 P.M.
Following the adjournment of the regular meeting, the City
Council will convene in Work Session for.mat. No action will
be taken at this time.
AGENDA
1 . CONVENE CJ:TY COUNCJ:L MBETJ:NG
A. Pledge of Allegiance
B. Roll Call
Stover
Daugherty
Lewis
Benson
Mayor Brancel
C. Review Agenda
2 . APPROVAL 01' MJ:NUTES
A. City Council Regular and Executive Session Meeting
Minutes - August 8, 1994 (Att.-#2A Minutes)
B. City Council and Planning Commission Joint Work Session
Minutes - August 15, 1994 (Att.-#2B Minutes)
3 . CONSENT AGENDA - Motion to approve items on
Consent Agenda & Adopt Resolutions Therein:
A. A Motion to Accept the Bids for the Sewer Cleaning
Project and Award the Contract {Att.-#3A Bid Tabulation}
B. A Motion to Aor~eo. Resolution Accepting Improvements
- Spruce Hill (~. w~~o jrll Engineer'S Letter; #3B2 Propose4
Resolution) -~
C. A Motion to Approve a Block Party (Att.-#3C Letter of
Request)
Location: McKinley Place - Sunday, August 28 3:00 pm to
dusk
D. A Motion to Adopt a Resolution Approving a Final Plat -
Johnson Hollow (Att.-#3D Proposed Resolution)
Applicant: Daniel Johnson
Location: 27920/27944 Smithtown Road
E. A Motion to Adopt a Resolution Accepting City Project
#93-2 - Seasons and Authorizing Final Payment (Att.-#3E
Proposed Resolution)
CJ:TY COUNCJ:L AGENDA AUGUST 22, 1994
Page 2 of 3
4. PARKS - Report by Representative
A. A Motion to Adopt an Ordinance Amending Section 902.04
Providing for Speed Restrictions in City Parks (Att.-#4A
Proposed Ordinance)
B. A Motion to Accept the Bids for the Old Market Road
Trail Project and Award the Contract (Att.#4B Bid
Tabulation)
C. A Motion to Approve Fence Work at Freeman and Cathcart
Parks (Att.-#4C Administrator's Memorandum)
D. A Motion to Approve Low Quote for Cathcart Park Parking
Lot/Ballfield Project (Att.-#4D Engineer's Recommendation)
E. A Motion to Authorize the Demolition of the Cathcart
Warming House and Rental of Warming House Trailer
5.
PLANN'J:NG
Report by Representative
A. Report on August 15 Joint Work Session
B. Consideration to Direct Staff to Prepare Interim
Ordinance Regarding Development Moratorium and Set Public
Hearing Date
* * 6. CONSJ:DERATJ:ON OF THE PROPOSED EXCELSJ:OR FJ:U
DEPAR'l'MEHT 1995 OPERATJ:NG BUDGET (Att. -#6 Proposed
Budget)
**7. CONSJ:DERATJ:ON OF THE PROPOSBD SOUTH LAD
MJ:HNETONltA PUBLJ:C SAFETY DBPAR'l'MEN'l' 1995 OPERATJ:NG
BUDGBT (Att.-#7 Proposed Budget)
**8. CONSJ:DERATJ:ON OF SENJ:OR CENTER TASK FORCE
RECOMMENDATION
9. MATTERS FROM THE FLOOR
10. DJ:SCUSSJ:ON OF POLJ:CY J:SSUES
11. ADMJ:NJ:STRATOR &: STAFF REPORTS
12. MAYOR &: CJ:TY COUNCJ:L REPORTS
C:ITY COUNC:IL AGENDA AUGUST 22, 1994
Page 3 of. 3
13. ADJOURN TO WORK SESS:ION SUBJECT TO APPROVAL OF
CLA:IMS (Att.-#13)
WORK SESSION
1. REV:IEW PROPOSED 1995 OPERAT:ING BUDGET
2 . ADJOURNKENT
* * :IND:ICATES TAX :INCREASE OR FEE :IMPL:ICAT:IONS
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD. MINNESOTA 55331-8927 · (612) 474-3236
EXECUTIVE SUMMARY J
SBOREWOOD CITY COUNCIL MEETING
MONDAY, AUGUST 22, 1994
AGENDA ITEM :ff:3A: The packet includes a bid tabulation for our sanitary
sewer cleaning program. The recommendation is to move to accept the
bids and award the contract for a five year sewer cleaning program to
Visu-Sewer for an amount totaling $74,691.40.
"
AGENDA ITEM :ff:3B: This item is postponed due to a recent minor drainage
problem as explained in the letter from Joel Dresel included in the
packet.
AGENDA ITEM :ff:3C: This is a request to close off McKinley Place near the
intersection with Near Mountain Sunday, August 28 from 3:00 pm to dusk
for a block party. Public Works will provide_ a barricade. Safety
departments have been notified and do not have any concerns.
AGENDA ITEM :ff:3D: This resolution approves the final plat for Johnson
Hollow. This is a lot line rearrangement and creates no new lots.
.
AGENDA ITEM :ff:3E: This is a resolution accepting the work performed,
subject to the contractor providing final signatures and lien. waivers,
and authorizing final payment for Project :ff:93-2 - Season's.
AGENDA ITEM :ff:4A: An ordinance bas been prepared reducing the speed
limit in Freeman Park (and all parks) from 20 MPH to 15 MPH. Staff will
present a full report to the Park Commission at their meeting August 30
and potential ways to control speeds in the park now that the street is
asphalt. The Council may wish to have a first reading of this ordinance
at this meeting so that the Park Commission can discuss options and
report to the Council for the September 12 meeting.
AGENDA ITEM :ff:4B: This item is the re-bidding of the Old Market Road
trail. The bid tabulation is enclosed in the packet: Joel Dreselwill
analyze it and report to the Council on Monday. The motion is to accept
the bids and award the..contract to Landmark for an amount of $50,417.24,
approximately $5,500 less than the low bid received during the first bid
process.
AGENDA ITEM :ff:4C: A motion here would be to award a contract for fence
work to Sterling Fence in Freeman Park for $2,478 and in Cathcart Park
for $2,235 as laid out in the enclosed memorandum.
A Residential Community on Lake Minnetonka's South Shore
EXECUTIVE SUMMARY - AUGUST 22, 1994 COUNCIL MEETING
Page 2 of 2
AGENDA ITEM #4D: Joel Dresel will report to the City Council and make a
recommendation on a contract for building a parking lot in Cathcart
Park.
AGENDA ITEM #4E: The warming house at Cathcart Park needs to be moved
to make room for the parking lot. This little cabin would cost
approximately $2,200 to move. Additional work would need to be done by
Public Works to make it acceptable for usage.. It would cost
approximately $500 per year to rent a trailer for warming house
purposes. This is acceptable to the City of Chanhassen. It is the
intent of the Park Commission to at some point build a warming house at
Cathcart similar to the one at Manor Park. The people that donated the
cabin at this point do not have interest in having it returned to them.
An action to consider would be to pass a motion authorizing the
demolition of the cabin and small white storage building and to place a
rental trailer during the ice skating season. tit
AGENDA ITEM #5B: The Council is not asked to take action on a proposed
moratorium at this meeting. Staff should be directed to prepare an
ordinance for Council consideration at your September 12 meeting.
Questions such as duration, exceptions and the size of the projects to
be affected would need to be set at the September 12 meeting so the
proposed ordinance can be revised for a public hearing at the Planning
Commission level September 20 and Council consideration September 26.
AGENDA ITEM #6: As of this writing we have not received anything
official from the City of Excelsior in response to our letter making
recommendations for cuts in our department budget. It is my
understanding that they have accepted many of our recommendations.
Council may wish to postpone discussion on this item until any official
response has been heard.
AGENDA ITEM #7: The Police Chief will be attending this meeting. In4la
the packet is a copy of the Chief's memorandum done in response to the
City of Excelsior compromising by raising their contribution about
$2,300. A copy of Excelsior's recommended cuts is also enclosed. The
Council may wish to, as the Chief had recommended, authorize up to the
original allocation for Shorewood.
AGENDA ITEM #8: Mayor Brancel is coordinating a Mayor's meeting and
will report back the results of that at the next Council meeting.
Following the regular portion of the Council meeting, we will go into
Work Session format to discuss the 1995 Operating Budget. The proposed
budget is in the packet. It is important to have an early discussion
because at the next Council meeting Council will need to pass the
preliminary levy resolution. I hope the Council will be pleased with
the proposed budget. The total budget is a decrease. The amount of
dollars requested from the levy remains the same as the previous year
which will result in a reduction in tax rate.
CITY OF SHOREWOOD
REGULAR COUNCIL MEETING
MONDA Y, AUGUST 8, 1994
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
1 . CONVENE CITY COUNCIL MEETING
Mayor Brancel called the meeting to order at 7 :00 p.m.
A . Pledge of Allegiance
B . Roll Call
Present: Mayor Brancel; Councilmembers Benson, Daugherty, Lewis, and Stover; City
Engineer Dresel, City Attorney Keane, Deputy City Clerk Naab, and Planning Director
Nielson.
.
C. Review Agenda
Daugherty moved, Stover seconded to approve the agenda for August 8,
1994, amended by the addition of item 4.B. Park Report, and an Executive
Session following adjournment of the Regular Meeting. Motion passed
5/0.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes - July 11, 1994
Stover moved, Daugherty seconded to approve the July 11, 1994 City Council
regular meeting minutes. Motion passed 3/0. Brancel and Lewis abstained.
.
B. City Council Regular Meeting Minutes - July 25, 1994
Stover moved, Benson seconded to approve the July 25, 1994 City Council
regular meeting minutes, with a correction to page 2, sentence 2, paragraph 3
under agenda item 4.B., change the word "various" to "Variance." Motion passed
3/0. Daugherty and Lewis abstained.
3. CONSENT AGENDA
Mayor Brancel read the Consent Agenda for August 8, 1994.
/
Lewis moved, Stover seconded to approve the Consent Agenda and to adopt the
Resolutions and Motion therein:
A. RESOLUTION NO. 94-63 "A Resolution Making an Appointment to
Suburban Alliance (Formerly West Hennepin Human Services Planning
Board)" Dale Woodbeck for remainder of calendar year 1994.
B. RESOLUTION NO. 94-64 "A Resolution Granting a Conditional Use
Permit and a Driveway Setback Variance for the Vine Hill Market." Applicant:
James Pyle Location: 19215 State Highway 7.
~-~
REGULAR CITY COUNCIL MINUTES
August 8, 1994 - Page 2
C . Motion to Approve a Sign Permit for Brynmawr Place.
D. RESOLUTION NO. 94-65, "A Resolution Appointing 1994 Primary
Election Judges."
Motion passed 510.
4. PUBLIC HEARING - 7:15 - A MOTION TO ADOPT A
RESOLUTION REGARDING VACATION OF A DRAINAGE AND
UTILITY' EASEMENT
Applicant: The Landschute Group. Location; 6055/6065 Ridge Road.
Mayor Brancel announced the application. Brancel opened and closed the public hearing at 7:18
pm there being no comments from the public.
Stover inquired whether verification of the lot combination has been received. Nielsen stated that .
Hennepin County has made verbal confirmation and a verification letter is forthcoming.
Stover moved, Lewis seconded to adopt RES 0 L UTI 0 N NO. 94-66. "A
Resolution V acating Certain Drainage and Utility Easements," subject to the
applicant providing evidence that the two lots have been legally combined.
Motion passed 5/0.
4.B. PARK COMMISSION - Report by representative
Park Commission Chair McCarty reported the Commission's discussion regarding possible
solutions for speeding problems at Freeman Park following completion of asphalting there. Dresel
indicated that a recommendation for establishing a speed limit is being developed. McCarty
reviewed the Commission's recommendations regarding its Capital Improvement Program and
1995 operating budget and preliminary plans for a Shorewood Parks Spring Festival.
5, PLANNING - Report by Representative - None.
.
Consideration of Recommendation to Declare a Development Moratorium and Set Public
Hearing Date
Nelsen described the Planning Commission's recommendation to the Council that it declare a
development moratorium, outlined the Commission's justification for its position, reviewed the
status of applications before the Commission, and recommended a course of Council action to
implement an interim development moratorium ordinance.
Daugherty suggested that the Council meet in a joint session to discuss and clarify with the
Commission its rationale for recommending a development moratorium. He stated that discussion
would encompass Comprehensive Plan issues including density as well as consideration of an
expeditious approach to progressive development of the remaining properties in Shorewood.
Daugherty moved, Stover seconded to table to August 22, .1994 consideration of
the Planning Commission's recommendation to declare a development
moratorium. .Motion passed 5/0.
.
.
REGULAR CITY COUNCIL MINUTES
August 8, 1994 - Page 3
The Councilmembers agreed to schedule a Joint Meeting with the Planning Commission on
Monday, August 15, 1994 for the purpose of discussing a development moratorium.
Mr. Krass, representing the Abingdon Corporation, expressed concern about delays in Planning
Commission action and requested that the Council give the Commission direction for action with
respect to applications tabled due to the recommended moratorium. The consensus of the Council
was that the Commission should continue to administer its own agendas.
B. A Motion to Adopt a Resolution Approving a Fence Setback Variance. Applicant: Judy
Christensen-Walden. Location: 5755 Merry Lane.
Benson suggested that a sunset provision to provide for removal of the fence be added to the
resolution given the fact that justification for the variance is based on safety for young children.
He proposed that a 5-year limit would be appropriate and that if necessary the applicant may at that
time apply for an extension. Benson expressed overall concern about the placement of fences in
close proximity to the lake, pointed out that this variance sets a precedent for allowing fences
within a 50' setback, and reiterated his preference that a time limitation condition be attached to the
variance. It was explained that variance approval remains with the property not the property
owner.
Ms. Walden-Christensen stated that while her children are now ages 2 and 3-112 years, her child-
bearing years may be an additional 5-10 years.
Lewis stated the entire house is located in the 75' setback area therefore given such encroachment,
the variance is justified in order that the owner can make reasonable use of the property. Stover
agreed that the issue is whether the variance is justified and stated that it would be difficult to
determine a reasonable length of time for the variance due to unknown circumstances.
Daugherty moved, Lewis seconded to adopt RESOLUTION NO. 94-67." A
Resolution Granting a Setback Variance to Judy Christensen-Walden. Motion
passed 411. Benson
voted nay.
C. A Motion to Adopt a Resolution Approving Concept Stage Plans for Heritage P.U.D.
Applicant: Abingdon Development Corporation. Location: South of Edgewood Road
approximately 700 feet east of Howard's Point Road.
Nielsen explained that this application is affected by the proposed moratorium. He suggested that
the Council may wish to refer the matter back to the Planning Commission for review of the
Council's revision to the Commission's original recommendation for this P.U.D.
Stover moved, Benson seconded to refer back to the Planning Commission the
concept stage plans for Heritage P.U.D. for its review of the proposed Council
resolution. Motion passed 5/0.
D. A Motion to Adopt a Resolution Approving an Amendment to the C.U.P. for Minnewashta
Elementary School. Applicant: Minnetonka School District. Location: 26350 Smithtown
Road,
REGULAR CITY COUNCIL MINUTES
August 8, 1994 - Page 4
Nielsen explained that in the recent assembly of land parcels for the Minnewashta Elementary
School, the conditional use permit listed all of the property which the school district controls on the
legal description for the C.U.P., including the western-most 10 acres which the district had
intended to sell. While the C.U.P. provisions do not impact the westerly 10 acres, the title
company for the prospective buyer of that parcel, requests the City to adopt a resolution stating that
the C.U.P. does not include the westerly portion of the property.
Daugherty moved, Stover seconded to adopt RESOLUTION NO. 94-68. 'A
Resolution Amending Shorewood Resolution No. 78-94 Granting a Conditional
Use Permit and Setback Variances for the Minnewashta Elementary School."
Motion passed 5/0.
6. CONSIDERA TION OF THE PROPOSED SOUTH LAKE MINNETONKA
PUBLIC SAFETY DEPARTMENT 1995 OPERATING BUDGET
Daugherty moved, Stover seconded to table consideration of the 1995 South Lake .
Minnetonka Public Safety Department 1995 Operating Budget. Motion passed
5/0.
7 . CONSIDERATION OF A STREET LIGHT REQUEST Applicant: Amesbury
West Homeowners' Association. Location: South end of Bayswater Road.
Nielsen stated that correspondence regarding the installation of a street light petitioned by the
Amesbury West Homeowners Association support the action. He reported that persons within a
500' radius of the location were notified,
Lewis moved, Daugherty seconded to approve installation of a street light at the
end of the cul-de-sac on Bayswater Road. Motion passed 5/0.
8. A MOTION TO ADOPT A RESOLUTION APPROVIN(i
PRELIMINARY PLANS FOR CHRISTMAS LAKE ROAD
INTERSECTION
.
Dresel referred to Mr. Tom O'Keefe's letter dated July 21, 1994 responding to concerns raised by
the Council at its July 11 meeting. Mr. O'Keefe, representing the Minnesota Department of
Transportation, reviewed the Department's responses. He stated that while 50 mph design
specifications are considered sufficient for this project (where the posted speed limit is 45 mph),
the proposed project achieves stopping sight distances greater than those required to meet 60 mph
design specifications. Larger signal lamps hung over each lane will replace the existing system.
Two current business buildings on the north side close to the right of way lines will not be
removed. Surveys will be conducted to determine the exact property lines and options have been
developed to deal with any encroachment on to MnDOT right-of-way. The project includes
placement of pedestrian ramps, signals and crosswalks across all logs of the intersection, O'Keefe
stressed that prompt City approval is desirable in order that the project may be included in the 1996
construction schedule.
Daugherty expressed appreciation for MnDOT's re-consideration of its design plans for the
intersection and stated his general acceptance of the proposed project as presented.
REGULAR CITY COUNCIL MINUTES
August 8, 1994 - Page 5
Benson stated he could not support the proposed design and explained that his concerns include the
right-of-way issue on the north side, Shorewood's inequitable concessions, and that the project
provides only limited improvement while the opportunity exists to make a 100% correction to the
intersection.
.
Stover requested clarification of the options available for the right-of-way encroachment. O'Keefe
stated that an agreement (not including condemnation) would be negotiated with the current
property owner that would expire upon change of ownership. He stated that at the time of
redevelopment of the site, legal setback distances will be required.
Lewis acknowledged that negotiation for farther compromises with the City of Greenwood on
design changes appears to be futile based on past experience.
Daugherty moved, Lewis seconded to adopt RESOLUTION NO, 94-69, "For
Layout Approval." (Preliminary Plans for Christmas Lake Road Intersection
Project.) Motion passed 3/2. Benson and Stover voted nay.
9. MA TTERS FROM THE FLOOR
Mr. Robert Gagne, Chair of the South Shore Community/Senior Center Committee, reviewed the
status of the Committee's efforts during the past two years. Currently it is suggested that a survey
of the 5-city residents be conducted to determine whether the residents want a community center.
Gagne inquired whether the Community Block Grant
Funds previously assigned to Shorewood could be used to finance the survey which is estimated to
cost $10,000.
.
The Councilmembers discussed the request and other matters related to the proposed construction
of senior/community center. General frustration was expressed with the process and lack of
cooperation with the joint powers cities which has precluded any definitive progress toward
construction of a senior/community center. Lewis suggested that the question of such a center be
put to the residents in a referendum-style vote. Keane stated he would research the legality of the
suggestion. The Council reiterated its support' and commitment to continued efforts toward
construction of a senior/community center,
10. DISCUSSION ON POLICY ISSUES - None.
11. ADMINISTRATOR AND STAFF REPORT
Dresel reported that the lower cost option for a drainage maintenance project in the Near Mountain
area was presented to and rejected by the affected residents. The cost of the preferred option is
. $25,000 which the residents are not willing to finance. Dresel indicated that options remaining are
the lower cost project or to do nothing; however, icing from water runoff creates safety problems.
Following discussion, the consensus of the Council was that the Engineer should seek lower bids
for the preferred option. If a lower cost cannot be negotiated, the Engineer is authorized to proceed
with the maintenance design previously selected by the Council.
12 . MAYOR AND CITY COUNCIL REPORTS - None.
13. ADJOURN TO AN EXECUTIVE SESSION SUBJECT TO APPROVAL
OF CLAIMS
REGULAR CITY COUNCIL MINUTES
August 8, 1994 - Page 6
Keane noted the Council will consider pending litigation during the Executive Session. .
Benson moved, Stover seconded to adjourn the City Council meeting to an
Executive Session at 8:30 p.m. subject to the approval of claims. Motion passed
5/0.
RESPECTFULL Y SUBMITTED
Arlene H. Bergfalk, Recording Secretary
TimeSaver Off Site Secretarial
ATTEST-
BARBARA J. BRANCEL, MAYOR
THERESA L. NAAB, DEPUTY CITY CLERK
.
.
CITY OF SHORE WOOD
CITY COUNCIL EXECUTIVE SESSION
MONDAY, AUGUST 8, 1994
CONFERENCE ROOM
5755 COUNTRY CLUB ROAD
8:30 P.M.
MINUTES
CONVENE EXECUTIVE SESSION
The meeting was called to order by Mayor Brancel at 8:30 p.m.
Roll Call
, Mayor Brancel; Councilmembers Stover, Benson, Daugherty, and Lewis; City
Planner Nielsen, and Attorney Tim Keane.
The Council held general discussion with the City Attorney regarding pending litigation. No action
was taken.
Present:
ADJOURN
. Mayor Brancel adjourned the meeting at 9: 15 p.m.
ATTEST:
BARBARAJ. BRANCEL, MAYOR
THERESA L. NAAB, DEPUTY CLERK
.
't
CITY OF SHOREWOOD
COUNCIL WORK SESSION
MONDA Y, AUGUST 15,1994
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
WORK SESSION
1. JOINT MEETING WITH THE PLANNING COMMISSION Mayor
Brancel opened the meeting at 7:05 p.m.
Present: Mayor Brancel; Councilmembers Benson, Daugherty, Lewis and
Stover; Planning Commission Chair Rosenberger; Commissioners Bean, Borkon,
Foust, Malam, Pisula, and Turgeon; Administrator Hurro, Planning Director
Nielsen and Acting City Attorney Dietzen.
.
Discussion - Planninl: Commission Recommendation to Declare a Development
Moratorium
Rosenberger referred the Councilmembers to "1994 Moratorium Recommendation to
Shorewood City Council" prepared by Malam on behalf of the Planning Commission. The
issues identified in the document are being addressed in the current review and update of
the Comprehensive Plan. Because the issues closely relate to the consideration,
recommendations and decisions made with respect to the development of the remaining
parcels in Shorewood, the Commission recommends that a development moratorium be
declared to allow time to complete the process to update the Comprehensive Plan.
Nielsen stated the Comprehensive Plan update process can be accelerated and estimated that
the update may be completed by the first quarter of 1995 so as not to interfere with the
1995 construction season. The Commission intends to seek input on the issues through
neighborhood meetings.
.
Each of the issues outlined in the Recommendation document were read and discussed.
The issues include: density, city services, wetland, environmental, schools, transportation,
housing, South Lake communities shared powers agreements, and parks. The
Commissioners answered questions, provided additional detail and examples, pointed out
how the issues overlap, and reiterated the desirability of updating the Comprehensive Plan
to assure acceptable and appropriate development of the remaining large pieces of land in
Shorewood.
With respect to the current applications before the Commission which have been tabled
pending Council action on the Commission's moratorium recommendation, Nielsen stated
that if the developers accept further tabling until the Comp Plan is updated, their final plans
could be reviewed and acted upon in sufficient time for construction to begin in 1995.
The Council commended the Commission for its work on the Comprehensive Plan and
indicated the discussion provided insight on the rationale of its moratorium
recommendation. The Council requested the City Attorney to prepare, for its
consideration, a written report on the legality of implementing a development moratorium
including permissible action on pending development applications.
Mr. Alan Kretman, representing RLK Associates, described a senior housing development
project scheduled for consideration by the Planning Commission in the immediate future.
-#dJ3
WORK SESSION MINUTES
AUGUST 15, 1994 - PAGE 2
2. ADJOURN
Mayor Brancel adjourned the joint meeting at 8:10 p.m.
RESPECTFULLY SUBMITTED.
Arlene H. Bergfalk
Recording Secretary
TimeSaver Off Site Secretarial
ATTEST:
BARBARA J. BRANCEL, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
.
.
.
.
BID TABULATION
for
SANITARY SEWER CLEANING PROGRAM
FOR THE
CITY OF SHOREWOOD
HENNEPIN COUNTY, MINNESOTA
Bids Opened: August 12, 1994 at 10:00
VENDOR
BID SECURITY TOTAL BID
1. RL Shaw Co. $1,000 Bond One year bid $.325 per foot totaling
$15,661.10.
2. RL Shaw Co. $1,000 Bond Five years totalinQ $78,305.50
3. Visu - Sewer Clean and Seal 5% of Bid Five years totalinQ $74,691.40
1994, $.29 per foot or $13,974.52
1995, $.30 per foot or $14,456.40
1996, $.31 per foot or $14,938.28
1997, $.32 per foot or $15,420.16
1998, $.33 per foot or $15,902.04
I hereby certify that this is a true
and correct tabulation of the bids
as received on August 12, 1994.
By~~/fAc~
*Denotes Corrected Figure
~~
Orr
Schelen
~er~>n&
AsSociates, Inc.
300 Park Place Center
5775 Wayzata Boulevard
Minneapolis. MN 55416-1228
612-595-5775
1-800-753-5775
FAX 595-5774
August 18, 1994
Engineers
Architects
Planners
Surveyors
Mr. James C. Hurm
Administrator
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
.
Re: Spruce Hill Improvements
Final acceptance
OSM File 5047.05
Dear Mr. Hurm:
As you know, we had anticipated being able to recommend fmal acceptance of the
referenced plat at the August 22, 1994 Council Meeting. However, a minor drainage
problem has surfaced, and we want the Developer to correct it prior to such acceptance.
Therefore, please postpone the agenda item until further notice. Thank you.
Sincerely,
. ORR-SCHELEN-MAYERON
& ASSOCIATES, INC.
#~
Joel A Dresel, P.E., L.S.
City Engineer
cc:
Paul Kelly
l:F-3l3
H:\CIVlL\NM\ENGINEER\JAD\LE'ITERS\0818!l4.JH
Equal Opportunity Employer
.
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RESOLUTION NO.
A RESOLUTION APPROVING THE FINAL PLAT OF
JOHNSON HOLLOW
WHEREAS, the fmal plat of Johnson Hollow has been submitted in the manner required
for the platting of land under the Shorewood City Code and under Chapter 462 of Minnesota
Statutes, and all proceedings have been duly had thereunder; and
WHEREAS, said plat is consistent with the Shorewood Comprehensive Plan and the
regulations and requirements of the laws of the State of Minnesota and the City Code of the City of
Shorewood.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood
as follows:
"e
1. That the plat of Johnson Hollow is hereby approved.
2. That the Mayor and City Administrator/Clerk are authorized to execute the
Certificate of Approval for the plat on behalf of the City Council.
3 . That this fmal plat shall be filed and recorded within 30 days of the date of
certification of this Resolution.
BE IT FURTHER RESOLVED, that the execution of the Certificate upon said plat by the
Mayor and City Administrator/Clerk shall be conclusive, showing a proper compliance therewith
by the subdivider and City officials and shall entitle such plat to be placed on record forthwith
without further formality, all in compliance with Minnesota Statutes and the Shorewood City
Code.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of
August, 1994.
.
Barbara 1. Brancel, Mayor
ATTEST:
JAMES C. HURM
City Administrator/Clerk
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Orr
Schelen
~eron&
AsSociates, Inc.
300 Park Place Center
5775 Wayzata Boulevard
Minneapolis. MN 55416-1228
612-595-5775
1-800-753-5775
FAX 595-5774
August 18, 1994
Engineers
Architects
Planners
Surveyors
Honorable Mayor and City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
.
Re: Season's Public Improvements
City Project 93-2
OSM File 5047.17
Dear Mayor and Council Members:
Attached please find the final pay voucher for the referenced project in the amount of
$18,409.63. Also attached is a proposed resolution accepting the work performed, subject
to the contractor providing final signatures and lien waivers.
We have observed the work performed and find it to be in substantial compliance with the
plans and specifications. Therefore, we recommend payment to Widmer, Inc. in the stated
amount.
. Sincerely,
ORR-SCHELEN-MA YERON
& ASSOCIATES
EM
Joel A Dresel, P.E., L.S.
City Engineer
#3E
H:\CML\NM\ENGlNEER\JAD\LETIERS\081ll94JH2
Equal Opportunity Employer
RESOLUTION NO.
A RESOLUTION ACCEPTING THE SANITARY SEWER, WATERMAIN
AND STORM SEWER IMPROVEMENTS
CI'lY PROJECT 93-2
WHEREAS, the City of Shorewood has entered into a contract with Widmer, Inc.
for the sanitary sewer, watermain and storm sewer improvements to the Season's
Development; and
WHEREAS, the Contractor has petitioned for final acceptance of the project based
on work performed to date; and
.
WHEREAS, a final inspection has been made by the City's Engineer for the project
pursuant to Paragraph 43 of the General Conditions of said contract.
NOW, THEREFORE, BE IT RESOLVED that:
The City hereby does accept the work completed pursuant to said contract and the one-year
guarantee provided for in Paragraph 57 of the General Conditions shall commence as of the
date of this resolution, subject to the following items:
1.
The Contractor must make satisfactory showing that he has complied with the
provisions of Minnesota Statues 290.92 requiring withholding State Income
tax; and
.
2. Evidence in the Form of an affidavit that all claims against the Contractor by
reasons of the Contract have been fully paid or satisfactorily secured.
ADOPTED BY THE CITY COUNCIL, of the City of Shorewood this 23rd day of August,
1994.
Barbara Brancel, Mayor
ATIEST:
James C. Hurm, Administrator/Clerk
CONSTRUCTION PAY VOUCHER
Estimate Voucher Number: 3 Date:
OSM Project Number: 5047.07 Period Ending:
August 12, 1994
July 31, 1994
Project:
SANITARY SWR, WATERMAIN, STORM SWR & APPURT. WORK / FINAL
SEASON'S ELDERLY HOUSING PROJECT
CITY OF SHOREWOOD 93-2
Contractor: WIDMER INC.
P.O. BOX 219
ST. BONIFACIUS
MN 55375
Contract Date: September 27, 1993
Completion Date:
Work Started:
Work completed:
.
original Contract Amount
Total Additions
Total Deductions
Total Funds Encumbered
Total Work certified to Date
Less Retained Percentage
Less Previous PaYments
Total PaYments Incl This Voucher
Balance Carried Forward
217,025.40
86,952.23
-4,475.00
299,502.63
0.00%
292,154.63
0.00
273,745.00
292,154.63
7,348.00
APPROVED FOR PAYMENT, THIS VOUCHER
18,409.63
APPROVALS
ORR-SCHELEN-MAYERON & ASSOCIATES, INC.
Pursuant to our field observation, as performed in accordance with our
contract, and based on our professional opinion, materials are
satisfactory and the work properly performed in accordance with the plans
and specifications and that the total work is:
100% completed as of July 31, 1994.
We herby recommend paYment of this voucher.
eigned:
Construction Observer
WIDMER INC.
This is to certify that to the best of my knowledge, information, and
belief, the quantities and values of work certified herein.is a fair
approximate estimate for the period covered by this voucher:
Contractor:
signed By
Title
Date:
CITY OF SHOREWOOD
Checked By:
Approved for paYment:
Authorized Representative
Date:
Date:
PAGE 1
Estimate Voucher Nurber:
OSM Project Nurber:
for
CITY OF SHORE~
3
5047.07
SANITARY SE\oIER
Item Spec No Description
V 0 U C HER D ETA ILL 1ST
Project: SANITARY SWR, WATERMAIN, STORM SWR & APPURT. WORK I FINAL
CITY OF SHORE~ PROJ. NO.: 93-2
SEASON'S ELDERLY HOUSING PROJECT
Quantity Units
Contract
Unit Price
Contract Completed This Month
Total Price Quantity Total
Date: AUGUST 12, 1994
---- -------- ------------------------------------ --------- ---------- ------------- ------------- --------- ------------. --------- ------------
Total To Date
Quantity Total Price
1 2621.500 CONNECT TO EXISTING MANHOLE
2 2621.500 8" PVC PIPE SANITARY SEWER SDR 26
3 2621.500 4" PVC SDR 26 SERVICE PIPE
4 2621.500 STANDARD SANITARY SE\oIER MANHOLE 48"
DIA. (0-10')
5 2621.500 GRANULAR FOUNDATION
6 2621.502 8"X4" PVC WYE
72611.505 4" POLYSTYRENE INSULATION
TOTAL SANITARY SEWER
WATERMAIN
Item Spec No Description
1 EACH 500.00 500.00 0 0.00
714 L1N FT 22.00 15,708.00 0 0.00
1000 L1N FT 18.00 18,000.00 0 0.00
6 EACH 1,400.00 8,400.00 0 0.00
50 TON 8.00 400.00 0 0.00
24 EACH 50.00 1,200.00 0 0.00
140 SQ YD 18.00 2,520.00 0 0.00
$ 46,728.00
$ 0.00
Quanti ty Uni ts
Contract
Unit Price
Contract Completed This Month
Total Price Quantity Total
---- -------- ------------------------------------ --------- ---------- ------------- ------------- --------- -------------
8 2611.502 CONNECT TO EXISTING WATER MAIN 1 EACH 1,000.00 1,000.00 0 0.00
9 2611.502 HYDRANT 4 EACH 1,350.00 5,400.00 0 0.00
10 2611.502 1" CORPORATION STOP 24 EACH 50.00 1,200.00 0 0.00
11 2611.502 6" GATE VALVE AND BOX 4 EACH 400.00 1,600.00 0 0.00
12 2611.502 12" GATE VALVE AND BOX 5 EACH 875.00 4,375.00 0 0.00
13 2611.502 1" CURB STOP & BOX 24 EACH 150.00 3,600.00 0 0.00
14 2611.503 1" TYPE K COPPER PIPE 900 L1N FT 12.00 10,800.00 0 .0.00
15 2611.503 6" WATER MAIN-DUCT IRON CL 52 310 LIN FT 22.00 6,820.00 0 0.00
16 2611.503 12" WATER MAIN-DUCT IRON CL 50 1260 L1N FT 28.00 35,280.00 0 0.00
17 2611.520 DUCTILE IRON FITTINGS 1500 LB. 3.00 4,500.00 0 0.00
;, -------------------- --------------------
TOTAL WATERMAIN $ 74,575.00 $ 0.00
.
2 OF 5
.
1
706
1079
6
500.00
15,532.00
19,422.00
8,400.00
o
24
98
0.00
1,200.00
1,764.00
$ 46,818.00
Total To Date
Quantity Total Price
1 1,000.00
4 5,400.00
24 1,200.00
4 1,600.00
6 5,250.00
24 3,600.00
1028 12,336.00
254 5,588.00
1284 35,952.00
1690 5,070.00
$ 76,996.00
.
L.
v 0 U C HER D ETA I L
Project: SANITARY SWR, WATERMAIN, STORM SWR & APPURT. WORK I FINAL
CITY OF SHOREWOOD PROJ. NO.: 93-2
SEASON'S ELDERLY HOUSING PROJECT
Date: AUGUST 12, 1994
Estimate Voucher Number:
OSH Project Number:
for
CITY OF SHOREWOOD
3
5047.07
STORM SEWER
Item Spec No Description
Contract
Unit Price
Contract Completed This Month
Total Price Quantity Total
Total To Date
Quantity Total Price
Quantity Units
___. ________ ____________________________________ --------- .......------ ------------- ------------- .-------- ----------~--
18 2021.501 MOBILIZATION 1 LUMP SUM 2,000.00 2,000.00 0 0.00
19 2021.501 CLEANUP 1 LUMP SUM 2,000.00 2,000.00 0 0.00
20 2101.511 CLEARING AND GRUBBING 1 LUMP SUM 2,500.00 2,500.00 0 0.00
21 2104.505 REMOVE BITUMINOUS PAVEMENT 850 SQ YO 3.50 2,975.00 0 0.00
22 2501.513 18" RC PIPE APRON WITH TRASH GUARD 2 EACH 800.00 1,600.00 0 0.00
23 2501.567 18" CS SAFETY APRON & GRATE DES 3128 1 EACH 875.00 875.00 0 0.00
24 0501.602 PLUG AND ABANDON PIPE CULVERT 1 EACH 250.00 250.00 0 0.00
25 2503.541 12" RC PIPE SEWER DESIGN 3006 CL V 10 L1N FT 25.00 250.00 0 0.00
26 2503:541 18" RC PIPE SEWER DESIGN 3006 CL V 677 L1N FT 25.00 16,925.00 0 0.00
27 2503.541 24" RC PIPE SEWER DESIGN 3006 CL III 198 L1N FT 28.00 5,544.00 0 0.00
28 2503.541 30" RC PIPE SEWER DESIGN 3006 CL III 153 L1N FT 40.00 6,120.00 0 0.00
29 2503.541 33" RC PIPE SEWER DESIGN 3006 CL III 402 L1N FT 52.00 20,904.00 0 0.00
30 2506.506 CONSTRUCT MANHOLES DESIGN 48-4020 E 42.74 L1N FT 100.00 4,274.00 0 0.00
31 2506.506 CONSTRUCT MANHOLES DESIGN 54-4020 E 80.19 L1N FT 160.00 12,830.40 0 0.00
32 2506.506 CONSTRUCT MANHOLES DESIGN 60-4020 E 20.6 L1N FT 175 .00 3,605.00 0 0.00
33 2506.509 CONSTRUCT CATCH BASIN DESIGN H 1 EACH 875.00 875 . 00 0 0.00
34 2506.516 CASTING ASSEMBLY - TYPE A 6 EACH 300.00 1,800.00 0 0.00
35 2506.516 CASTING ASSEMBLY - TYPE B 4 EACH 250.00 1,000.00 0 0.00
36 2506.516 CASTING ASSEMBLY - TYPE C 11 EACH 200.00 2,200.00 0 0.00
37 2511.501 RANDOM RIPRAP CLASS II 9 CU YO 30.00 270.00 13.4 402.00
38 2573.502 SILT FENCE, HEAVY DUTY 100 L1N FT 2.50 250.00 0 0.00
39 2575.505 SODDING TYPE LAWN 200 SQ YO 4.00 800.00 0 0.00
40 2621.500 GRANULAR FOUNDATION 50 TON 8.00 400.00 0 0.00
41 STD.SPEC 16" POLYETHYLENE LINER SDR 17 90 L1N FT 40.00 3,600.00 90 3,600.00
42 STD.SPEC CONSTUCT STD. CATCH BASIN 1 EACH 875.00 875.00 0 0.00
43 STD.SPEC SKIMMER ;, 1 EACH 1,000.00 1,000.00 0 0.00
-------------------- --------------------
TOTAL STORM SEWER $ 95,722.40 $ 4,002.00
3 OF 5
1
1
1
850
2
2
1
10
693
200
153
206
42.74
80.19
20.6
1
6
4
10
22.4
100
o
o
90
1
1
2,000.00
2,000.00
2,500.00
2,975.00
1,600.00
1,750.00
250.00
250.00
17,325.00
5,600.00
6,120.00
10,712.00
4,274.00
12,830.40
3,605.00
875.00
1,800.00
1,000.00
2,000.00
672.00
250.00
0.00
0.00
3,600.00
875.00
1,000.00
$ 85,863.40
Estimate Voucher Number:
OSM Project Number:
for
CITY OF SHOREWOOO
3
5047.07
CHANGE ORDER NO. 1
Item Spec No Description
V 0 U C HER 0 ETA ILL 1ST
Project: SANITARY SWR, WATERMAIN, STORM SWR & APPURT. WORK I FINAL
CITY OF SHOREWOOO PROJ. NO.: 93-2
SEASON'S ELDERLY HOUSING PROJECT
-...-- -------- ------------------------------------ --------- ---------- ------------- ------------- -.------. -------------
Quantity Units
Contract
Unit Price
Contract Completed This Month
Total Price Quantity Total
1 STD.SPEC DELETE 16-INCH POLYETHYLENE LINER,
SDR 17, FROM SMH7 TO 90 FT NW.
2 2501.567 DELETE 18-INCH CHP APRON FOR
EXISTING 18-INCH CMP OUTLET.
3 ADDITIONS:
1) ABANDON EXISTING 18-INCH CMP, FROM
SMH7 TO 90 FT NW.
2) FURNISH & INSTALL 90 FT OF 3D-INCH
DIAMETER STEEL CASING PIPE JACKED
INPLACE, SMH7 TO 90 FT NW.
3) F&I 90 FT OF 18-INCH PVC, SDR 35
CARRIER PIPE PLACED IN 3D-INCH
DIAMETER STEEL CASING PIPE.
4) F&I, ONE EACH, REINFORCED CONCRETE
SURGE BASIN (AS PER Mn/DOT STD.
PLATE 5200B) FOR 18-INCH DIAMETER
PVC.
ADDITIONS TOTAL COST
TOTAL CHANGE ORDER NO.
CHANGE ORDER NO.2
Item Spec No Description
90 UN FT -40.00 -3,600.00 0 0.00
1 EACH -875.00 -875.00 0 0.00
0 0.00 0.00 0 0.00
0 0.00 0.00 0 0.00
0 0.00 0.00 0 0.00
0 0.00 0.00 0 0.00
0 0.00 0.00 0 0.00
1 LUMP SUM
35,000.00
35,000.00
o
0.00
Date: AUGUST 12, 1994
Total To Date
Quant ity Total Price
--------- --.---------
90 -3,600.00
-875.00
0 0.00
0 0.00
0 0.00
0 0.00
0 0.00
35,000.00
$ 30,525.00
Total To Date
Quantity Total Price
-------- ------------------------------------ --------- -----..---- ------------- ------------- --------- ------------- --------- ------------
51,952.23
"
EXTRA WORK DUE TO DISCOVERY OF
UNSUITABLE SOILS AND CHANGE IN
CULVERT MATERIALS.
TOTAL CHANGE ORDER NO. 2
$ 30,525.00
$ 0.00
Quantity Units
Contract
Unit Price
Contract Completed This Month
Total Price Quantity Total
1 LUMP SUM
51,952.23
51,952.23
o
$ 51,952.23
$ 0.00
.
4 OF 5
.
0.00
$ 51,952.23
Estimate Voucher Number:
OSH Project Number:
for
CITY OF SHOREWOOO
GRANO TOTAL
3
5047.07
;.
.
L.
V 0 U C HER 0 ETA I L
Project: SANITARY SWR, WATERMAIN, STORM SWR & APPURT. WORK I FINAL
CITY OF SHOREWOOO PROJ. NO.: 93-2
SEASON'S ELDERLY HOUSING PROJECT
====================
====================
S 299,502.63
S 4,002.00
5 OF 5
Date: AUGUST 12, 1994
====================
S 292,154.63
.
.
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 902.04
OF THE SHOREWOOD CITY CODE
PROVIDING FOR SPEED RESTRICTIONS IN CITY PARKS
The City Council of the City of Shorewood, Minnesota,
ordains:
Section 1: Section 902.04 of the' Shorewood City Code is
amended as follows:
VEHICLE RESTRICTIONS: Except police officers or duly
authorized and uniformed snow patrol personnel in
performance of their duties, no person in a City park or
recreation area shall:
Subd.
excess of
5. Operate a motorized
15 miles per hour.
vehicle
in
Section 2. This Ordinance shall be in full force and effect
from and after its passage and publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD,
MINNESOTA, this 22nd day of August, 1994.
Barbara J. Brancel, Mayor
ATTEST:
James C. Hurm, City Administrator
*~~
Q....,)S. ,....' ".
....... \. ~
-~ .-- --. -
. .
Orr
Schelen
Mayerpn &
AsSociates, Inc.
300 Park Place Center
5775 Wayzata Boulevard
Minneapolis. MN 55416-1228
612.595-5775
1-800-753-5775
FAX 595-5774
August 17, 1994
Honorable Mayor and City Council
City of Shorewood
5755 Country Club Road
Shorewood, ~ 55331
Engineers
Architects
Planners
Surveyors
Re: Old Market Road Sidewalk
City project 94-2
OSM File 5218.05
Dear Mayor and Council Members:
.
As directed by the Council, we re-bid the referenced project in search of more favorable bid
prices. During the new bidding process we did a substantial amount of calling, particularly
in the near out-state area, in an attempt to find contractors that were not extremely busy
with existing contracts. We did in fact have five sets of plans out to contractors that we
understood were going to bid the project. However, at bid time, only Landmark Concrete
out of Ham Lake actually submitted a bid.
Fortunately, Landmark submitted in the amount of $50,417.24 - or about $5,500 less than
the low bid received during the first bid process. While this is still above the MSA estimate
of $43,781, it is our opinion that we will not receive better bids during this construction
season due to the amount of work available to contractors. In addition, Landmark Concrete
has an apparently favorable reputation. Therefore, we recommend awarding the
construction contract to Landmark Concrete in the amount of $50,417.24.
.
The construction funding for this project will be through a combination of Municipal State
Aid (MSA) and City funds. Based on the bid received, MSA funds will cover about $42,400
of the construction cost, with City funds responsible for the remaining $8,000.
Please call me at 595-5695 with any questions you may have about the project.
Sincerely,
ORR-SCHELEN-MA YERON
& ASSOCIATES
~li
Joel A. Dresel, P.E., L.S.
. City Engineer
~Lt~
H:\CJVIL\NM\ENGINEER\1AD\LETIERS\081794.0MR
Equal Opportunity Employer
Extension of Bids
OLD MARKET ROAD SIDEWALK, COVINGTON RD. TO BROMoS BLVD.
CITY OF SHOREWOOD PROJECT NO. 94-2
OSM PROJECT NO. 5218.05
BID DATE: AUGUST 17,1994
CITY OF SHOREWOOD
ENGINEER'S LOW BIDDER
ESTIMATE LANDMARK CONCRETE
T olal Bid: $43,781.50 Tolal Bid: $50,417.24
Item Spec No Description Quanllty Unil Unll Price Item Tolal Unll Price Item Total
1 2021.501 CLEAN-UP 1 LUMP SUM $1,000.00 $1,000.00 $1,000.00 $1,000.00
2 2021.501 MOBILIZATION 1 LUMP SUM $1,000.00 $1,000.00 $1,000.00 $1,000.00
3 2104.501 REMOVE CURB AND GUTTER 220 L1N Ff $3.25 $715.00 $5.00 $1,100.00
4 2104.50! REMOVE DRIVEWAY PAVEMENT 9 SQYD $5.00 $45.00 $12.00 $108.00
5 2104.51 SAWING BITUMINOUS PAVEMENT 24 L1N Ff $3.00 $72.00 $3.00 $72.00
6 2105.501 COMMON EXCAVATION (P) 304 CUYD $5.00 $1,520.00 $10.00 $3,040.00
7 2105.521 GRANULAR BORROW (CV) 99 CUYD $6.50 $643.50 $12.00 $1,188.00
8 2105.52f TOPSOIL BORROW (CV) 78 CUYD $8.00 $624.00 $12.08 $942.24
9 2211.501 AGGREGATE BASE CLASS 5 9 TON $15.00 $135.00 $25.00 $225.00
10 2331.5H TYPE 41 BIT MIXTURE FOR PATCHING 4 TON $75.00 $300.00 $200.00 $800.00
11 2506.52 ADJUST FRAME & RING CASTING 1 EACH $200.00 $200.00 $120.00 $120.00
12 2521.501 4" CONCRETE WALK 14658 SQFf $1.75 $25,651.50 $1.90 $27,850.20
13 2521.50 6" CONCRETE WALK 96 SQFf $2.25 $216.00 $2.80 $268.80
14 2521.511 2" BITUMINOUS WALK 312 SQFf $1.00 $312.00 $2.00 $624.00
15 2531.501 CONCRETE CURB & GUTTER DESIGN B61 220 LINFf $10.50 $2,310.00 $14.00 $3,080.00
16 0564.60 RELOCATE SIGN 7 EACH $50.00 $350.00 $40.00 $280.00
17 2571.541 TRANSPLANT 3" TO 6" TREE 6 TREE $210.00 $1,260.00 $250.00 $1,500.00
18 2575.50! SODDING TYPE LAWN 1390 SQYD $2.25 $3,127.50 $2.10 $2.919.00
192573.50 SILT FENCE,HEAVY DUTY 1850 L1N Ff $2.00 $3,700.00 $2.00 $3,700.00
20 0504.60: RELOCATE SPRINKLER SYSTEM 60 L1N Ff $10.00 $600.00 $10.00 $600.00
GRAND TOTAL $43,781.50 $50,417.24
.
Page 1 of 1
.
To:
Mayor and City Council
From:
James C. Hurm, City Administrator
Date:
Wednesday, July 27, 1994
Re:
Fence Work
Sterling Fence Company has submitted a proposal to adjust fencing and
move fences as requested by the CIP and Park Commission. The projects
break down as follows:
Freeman Park:
~j~y ) CU
.
Field 1 - lower fencing to ground level
Field 2 - lower fencing to ground level
Field 3 - (* see below)
Fields 4 & 5 - Install fencing for walkway
between fields
t
964.00 q (, L(
969.00 1$ <5'
545.00 S- r..f ra
t,-ct J
W'11
$2,478.00
This amount would come from the appropriate park operating budget
line. Funds are available.
Cathcart Park:
.
Remove/reinstall the backstop at Cathcart Park to make roOm for
the new parking area which is in the CIP for 1994. This will be
charged to the Capital Project account.
$2,235.00
*
The Little League has discussed ralsmg the fence in front of the
dugouts from 4 to 8 feet to protect players and coaches from line
drives - This is not a City project.
~4c.
cf~g-encegna
Established 1978
Bloomington
147 West 78th Street
Bloomington, MN 55420
(612) 888-6843
BrookJynpark
(612) 493-5244
Roeevllle
2600 North Rice Street
Roseville, MN 55113
(612) 484-6620
Wayzata
(612) 476-0743
First
City of Shorewood - Jim Zurn
Middle Last
5755 Count~y Club Road
Shorewood
Date
Job No.
8/11
19 94
Name
Address
Spouse
City
State
Salesman
Installer
Doug
20% Down
Balance on ComDletlon
MN
Zip 55331
Phone
Terms
QUANTITY DESCRIPTION PRICE UNIT
1 FIELD #1
2 Lower 190' 48" chain link fence cutting posts 285 00 ~
3 Remove and reinstall 130' 48" chain link 442 00
4 30' new 48" chain link fence 237 00
5
6 FIELD # 2
7 Lower 353' 72" chain link fence cutt'ing posts 576 00
8 138' 120" fill in with fabric llga 24" 393 00
9 Fabric will overlap and be hog ringed to existing fabric
10
11 FIELD # 3
12 Sleeve and extend exist'ing fence to 8' t'all - 80' 856 00
13
14 BETWEEN 4th & 5th Softball
15 38' new fencewith 2 corner post's 545 00
16 Hard holes. BG Removal (no haul away) BG Haul Away BG
17 Bottom Rail BG Bottom Tension Wire BG
18
19 CABLE CHECK: Gopher State I - 454-0002
20
OWNER responsible for showing correct property and fence lines, for removal of STERLING FENCE INC. shall furnish only the material and labor specified in this
obstructions to fence installation, obtaining permits in accordance with current building contract. Any changes made from the above specifications necessitating additional
COdes and identifying underground cables. (Phone, Electric, Gas, Cable T.V. and material or labor will be billed at Steriing Fence Inc.'s retail prices. Cancellations: if any
Sprinkler System.) Slerling Fence not responSIble for hauling dirt from holes from the job expenses have occurred customer win be charged for these expenses. See warranty
site or for hauling away scrap material. AU useabIe material will be removed from site. on reverse side.
Salesman Signature Customer Signature
WHITE - Sales Copy
YEllOW - Retum with Down Payment
PINK - Customer Copy
Established 1978
cf~g-em:egnn
Bloomington
147 West 78th Street
Bloomington. MN 55420
(612) 888-6843
Brooklyn Park
(612) 493-5244
Rosevllle
2600 North Rice Street
Roseville. MN 55113
(612) 484-6620
Wayzata
(612) 476-0743 PAGE 2
Spouse
Date 8/11 19 94
Job No.
Salesman Doug
Installer
20% Down
Terms Balance on ComDletion
F"1fS\
Cit,y of Shorewood - Jim Zurn
M~e um
5755 CountTY Club Road
Shorewood
Name
Address
City
State
MN
Zip 55331
Phone
QUANTITY DESCRIPTION PRICE UNIT
1 Remove and reinst~ll 20' x 40'x 40' Backstop
. Cust'orner t'o pull postsand knock off concrete 2,235 00
4 OPTION:
5 New 10' fabric 4.90/ft'
6
7
6
9
10
11
12
-
15
16 Hard holes. ElG Removal (no haul away) BG Haul Away BG
17 Bottom Rail BG Bottom Tension Wire BG
18
19 CABLE CHECK: Gopher State I - 454-0002
20 OWNER responsible for showing correct property and fence lines. for removal of STERLING FENCE INC. shall furnish only the material and labor specified in this
obstruclkins to fence installation. obtaining permits in accordance with current building contract. Any changes made from the above specifications necessitating additional
codes and identifying underground cables. (Phone. Electric. Gas. Cable T.V. and material or labor will be billed at Sterling Fence Inc.'s retail prices. Cancellations: if any
Sprlnkfer System.) Sterling Fence not responsible for hauling dirt from holes from the job expenses have occurred customer will be charged for thasa expenses. See warranty
site or for hauling away scrap materiall. All useable material wiD be removed from site. on reverse side.
Salesman Signature Customer Signature
WHITE - Sales Copy
YELLOW. Return with Down Payment
PINK. Customer Copy
0')5' M.' Orr
.. ..... Schelen
..' ...., ~el'9n&
AsSociates, Inc.
300 Park Place Center
5775 Wayzata Boulevard
Minneapolis. MN 55416-1228
612-595-5775
1-800-753-5775
FAX 595-5774
Engineers
Architects
Planners
Surveyors
August 18, 1994
Mr. James C. Hurm
Administrator
City of Shorewood
5755 Country Oub Road
Shorewood, MN 55331
Re: Cathcart Park Parking Lot
Osm File 5218.10
.
Dear Mr. Hurm:
As of today, we have not received any quotes that we can recommend for approval on the
referenced project. It appears that the contractors have sufficient work to preclude "low"
prices on this type of work. Hopefully, we can resolve this situation by Monday night's
meeting.
It may be advantageous to the City to combine the parking lot and ballfield work under one
contract to be let this coming winter. This would also allow more time for Public Works
to be able to remove the existing structures on site.
Please call me at 595-5695 with any questions.
.
Sincerely,
ORR-SCHELEN-MA YERON
& ASSOCIATES, INC.
/fJ-L
Joel A Dresel, P.E., L.S.
City Engineer
:J:l.Yj7
H:\CML\NM\ENGINEER\1AD\lErTERS\081894JHl
Equal Opportunity Employer
MEMORANDUM
.
TO:
FROM:
DAlE:
RE:
FILE NO.:
CITY OF
SHOREWOOD
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (6121474-3236
Planning Commission
Brad Nielsen
15 July 1994/9 August 1994 (rev.)
Discussion of Development Moratorium
405 (Comp Plan Update - Admin)
Chair Rosenberger has requested that staff prepare a report setting forth the procedures for
declaring a moratorium on development. If the Planning Commission were to make such a
recommendation, following is a timetable for review and adoption of an ordinance to that
effect:
19July-
22 Aug. -
.
. 20 Sept. -
26 Sept. -
28 Sept. -
5 Oct. -
Planning Commission recommendation to City Council
City Council directs staff to prepare an interim ordinance declaring a
moratorium
Planning Commission holds public hearing, makes recommendation to the
City Council
Council adopts interim ordinance
Publish ordinance in official newspaper
,
Ordinance becomes effective
Also enclosed for your review is a review outline for the Comprehensive Plan Update.
If you have any questions relative to this matter, please do not hesitate to contact me.
. ,
cc: Mayor and City Council
Jim Hurm
Tim Keane
. Jod Dresel
<,
....55
A Residential Community on Lake Minnetonka's South Shore
;OUTH LAKE MINNETONKA TEL No.612-474-4477
Aug 16,94 16:49 No.004 P.02
SOUTH LAKE MlNNETONKA PUBUC SAFElY DEPARTMENT
810 Excelsior Boulevard
Excelsior, Minnesota 55331
RICHARD A. YOUNG
of Police
(612) 414-3261 CbIef
MEMORANDllM
'l'o I
Coordina~ing Committee
City Administrators
Members of the Department
Members of ~the Reserve UlLit
Chief Young
August 15, 19
Budget Status
Prom I
Date I
. Subjects
I met tonight with the Excelsior City Council to d~scuss the 1995 budget
for the department. The ultimate result was they passed a motion to
limit the Excelsior contribution to the 1995 budget to $303,000.00.
This is much better than the original information I had which would have
been no increase ($300,694.49). However, this will still result in a
cut of $10,746.85 from the proposed budget. If no other cities reduce
their contributions, the contribution levels for 1995 would bel
Excelsior
Greenwood
Shorewood
Tonka Bay
303,000.00
78,162.42
423,621.02
160,184.71
.
Excelsior also strongly recommended that none of the items I had
mentioned .in my previous memorandum be cut. The city manager had
proposed several cuts which will be discussed at the Coordinating
Committee. They stated these were items to look at, but asked the
Coordinating Committee and myself to make the cuts we felt were
necessary to reach their spending level.
The Joint Power8 Agreement states that any city can set what they
propose to spend for polLee services and ~he lowe~t amount so proposed
shall be the budget when applied to the for.mula.
The proposed Excelsior cuts are, in my opinion, temporary in nature. My
memorandum proposed permanent cuts. Temporary cuts .ill, again, just my
opinion, only prolong the inevitable. This is particularly true when
Excelsior also stated to me they want a zero percent increase for 1996.
Obviously, any wage increase at all will make this virtually impossible
to ach1.eve without major, major cutbacks. 51.nce we are operating very,
very lean and going wi thout things I feel we need now, perhaps an
argument could be made that it would be better to reduce manpower by one
person and use the d~fference in savings ~o properly equip and support
those remaining. However, I would suspect that this would only be
temporary also, and any advantage in these areas would erode in a year
or two of further cuts.
Sm1ing Soulh 1"'* Minneton/I:JI Communllks of Exx:dsior. Gm:nwoo4 ShomWJod tmd Torrlc# Bay
4t
7
30UTH LAKE MINNETONKA TEL No.612-474-4477
Aug 16,94 16:49 NO.004 P.03
While I believe we can continue in 1995 with such temporary cuts, though
not in the areas mentioned by Excelsior, the efficiency of the
department will suffer. Equipment will not be replaced, training will
be reduced, programs will be cut or reduced and we will just not be able
to operate in the same manner. I apologize to the members and reserves
of the department, but I will have to say "HO", more than ever before.
I would ask all of the members of the department and reserves to work
wi th me to try and do our best ill this situation. Along these same
lines, if anyone becomes aware of any area in which we might save money,
please pass it along to me. It could help all of us in the future.
While I do not recommend the full temporary cuts proposed by Exce1sior,
I will have some other recommendations for the Coordinating Committee at
the next meeting to meet the reduced budget requirements. However, I
stand by my previous memorandum in that if the cuts are to be permanent
in nature, the only items I found to accomplish those were listed in
that memorandum. Given that, I would actually and strongly recommend
cutting the first item in that list, the Special projects, to meet the
. new budget limit. However, I would only recommend cu.tting the drug task .
force portion which will result in savings of $8,400.00. I will find an
additional $2,000.00 someplace else. If, however, that is not an
option, I will have other, harder, recommendations to meet the budget
limit.
A statement was made at the Excelsior meeting that basically stated if
they felt the department was operating as efficiently a8 we can with the
funds we have, then no cuts should be made. A councilmember referred to
it as "pork" or "fat" in the budget. I do not believe I have ever. had
such items in the budget. I believe we were operating as efficiently as
we could with the funds we had. We will now be forced to operate less
efficiently with less funds. Interestingly, however, the first part of
the statement will still be true - we will be operating as efficiently
18 we can with the funds lfe have.
Let me take two examples (and there are many others) of efficiency
versu.s dollars versus department needs. Could we operate with vehicles
eight years old and 200,000 miles on them - Yes. Could we save money .<
that way - maybe. Would we be providing the officers with the best and
most reliable equipment in wnich to risk their lives in - definitely
not! Is that efficiency? Could we cut the amount we spend for tires,
the largest single item in the general supplies portion of the budget,
by running them on the squads two to five thousand more miles - Yes.
Would we save money in that line item - Yes. Would the officers feel
safe and maintain a high morale level - definitely nott. Is that
efficiency? I do not think so. Bottom. line, money could be saved, but
I think the department and, therefore, the citizens we serve, would
suffer.
I will keep everyone advised of any further developments in this area.
It appears that there is no danger of the Reserve Program having to be
eliminated, at least with the 1995 budget. I know that was a great
concern for a~l o~ us.
SOUTH LAKE MINNETONKA PUBLIC SAFElY DEPARTMENT
810 Excelsior Boulevard
Excelsior, Minnesota 55331
RICHARD A. YOUNG
of Police
(612) 474-3261 and
~E~QBA!lDUK
Date:
Excelsior City Manager Carl Zieman
Greenwood City Clerk Sandra Langley
Shorewood City Administrator James C. Hurm
Tonka Bay City Administrator David Callister
Chief Rick YOun~
July 28, 19940
To:
From:
Subject: 1995 Budget
.
.~ttached is th.e recommendation to the various City Councils from the
Coordinating Committee for the South Lake Minnetonka Public Safety
Department 1995 Budget. At the Coordinating Committee meeting, a motion
was passed to have a separate line item for the physical fitness
incentive pay. I have done this to the best of my ability. However,
this is only as it relates to salaries. Other items are also impacted
by this item. The overtime line item will be higher for those with the
pay. The insurance line item would also change due to the workers
compensation insurance being higher for them. The benefits line item
will also be effected because such things as PERA and social' security
are based upon salary. I do not believe these items will make a drastic
effect on the budget, however. As usual, please notify me if you, the
Mayor or City Council wish me to be present to answer any questions when
they discuss our budget.
.With the attached budget, the officers of the department will be able to
dequately perform the duties expected of them and the people in our
communities will continue to receive the fine law enforcement services
they have come to expect in a professional and efficient manner.
I would like to remind you of the September 1st deadline of the Joint
Powers Agreement. Because of this, I would like to suggest that the
motions that each city makes be worded "an amount not to exceed" and
then put in the amount the city council feels appropriate. That way we
can then take the lowest amount so passed, if it is different from the
recommendation, and use it without having to go back to each council for
approval of the lower amount before the September 1st deadline.
Thank you!
Serving SoUlh lAke Minnetonktl CommuniJies of Excelsior, Greenwood, Shorewood and Tonktl Bay
SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT
1995 BUDGET
Coordinating Committee Recommendation
10 - Salaries
$638,150.00
5,500.00
30,750.00
36,300.00
3,000.00
13,500.00
4,000.00
14,165.00
7,000.00
14,500.00
100.00
.
lOA - Salaries - Physical Fitness
11 - Salaries - overtime
12 - Salaries - part time
13 - Professional Services
20 - Communications
21 - Printing & Publishing
22 - Utilities
23 - Travel, Conferences & Schools
24 - Maintenance
27 - Care of Persons
28 - Cleaning & Waste Removal
30 - Office Supplies
33 - Motor Fuels
37 - Uniforms
39 - General Supplies
40 - Rent
4,400.00
3,750.00
17,000.00
5,500.00
9,000.00
41,200.00
52,000.00
650.00
i.
41 - Insurance
43 - Subcriptions & Memberships
45 - Pensions & Benefits
TOTAL
136,200.00
9,500.00
1,500.00
6,000.00
40,000.00
1,093,665.00
48 - Special Projects
51 - Building Expense
52 - Furniture & Equipment
53 - Vehicles
.
State Aid
INCOME
Transfer From Contingency
Interest
Park Patrol
Court Overtime
Civil Defense
Training
Sale of Vehicles
. Accident Reports
Fingerprints
Photocopies
Report Copies
Miscellaneous
CITY
Excelsior
Greenwlood
Shorewood
Tonka Bay
TOTAL
(65,000.00)
(15,000.00)
(5,500.00)
(6,000.00)
(7,350.00)
(4,000.00)
(4,500.00)
(8,000.00)
(500.00)
(100.00)
(200.00)
(800.00)
(1,000.00)
(117,950.00)
GRAND TOTAL
975,715.00
BUDGET
$975,715.00
975,715.00
975,715.00
975,715.00
%
.314
.081
.439
.166
TOTAL SHARE
306,374.51
79,032.92
428,338.89
161,968.69
City 1994 Contributions
Excelsior
Greenwood
Shorewood
Tonka Bay
300,694.49
80,374.31
408,490.63
156,020.73
EXPENSES
SOUTH LAKE MINNETONKA PUBLIC SAFETY DEPARTMENT
BUDGET NARRATIVE FOR 1995
10-Salaries $638,150.00
The department has completed union negotiations for 1995.
represents those costs.
This figure
lOA-Salaries Physical Fitness $5,500
If all officers qualify for the physical fitness incentive, this amount would
be added to their base salary.
II-Salaries - Overtime $30,750
This category includes all holiday overtime and regular overtime. It also
includes court overtime. The revenue for court overtime is shown under.
anticipated income. July 4th is not included.
12-Salaries - Part Time $36,300
This line item covers part time secretarial help to assist the Administrative
Clerk. With increased mandatory state requirements, an amazing increase in
walk in and telephone requests and the increase in police calls, much
additional work is required in the office. The part time positions are
essential to accomplish the necessary and required job tasks. There are two
of these positions. This category also includes the Excelsior Park Patrol.
A revenue is shown under anticipated income.
13-Professional Services $3,000
This. account covers the audit required by state statutes, physical and
psychological exams and all legal services that are required by the
department. Should legal assistance be used more than anticipated, this line .
item would skyrocket in costs. Legal fees account for only $800 of the totaL
budget request.
20-Communications
$13,500
This account covers all costs associated with necessary radio communications
equipment required by the department. This line item has decreased in the
past two years due to the amoritization of the portables one year and the
mobiles last year.
21-Printing & Publishing $4,000
This section covers all correspondence and necessary report keeping
functions. Expected expenses in this category include stationery, envelopes,
report forms, warning citations, legal and professional publications. New or
changed state and federal reporting requirements always necessitate new
forms.
22-Utilities $14,165
This account covers all utilities. Rate increases are expected.
23-Travel, Conferences & Schools $7,000
This account covers all departInental training programs. The cost of training
is expensive; however, litigation is much more so. It is imperative that We
continue to provide the best possible training for our personnel. Recent
State and federal mandated training require additional expenditures. This
line item also covers local meeting costs and parking fees for court, etc.
24-Maintenance $14,500
Funds disbursed from this category provide for the maintenance of
departInental equipment. All automotive repairs, along with office equipment
and departmental radi6 service, are covered in this classification. Radar
uni ts require scheduled calibration and are paid for from this account.
Maintenance contracts on the typewriters, copy machine and computers are in
this category. Assuming we continue with the vehicle replacement program we
should be able to hold this line item down.
4i'-care of Persons $100
This account covers care of prisoners. No increase is requested.
28-Cleaning and Waste Removal $4,400
This category covers all janitorial services and waste removal.
30-0ffice Supplies $3,750
This section covers all necessary office supplies for maintaining the
operation. It also includes all postage expenses.
33-Motor Fuels $17,000
This portion of the budget covers all fuels and lubricants for the
~partment's vehicles. Optimistically, no increase is requested for this
"'le item. Gasoline prices are currently increasing, but this amount should
J.._ sufficient.
37-Uniforms $5,500
This line item covers replacement of the required uniform for all department
personnel. The costs of uniform equipment have been escalating each year
and, therefore, a slight increase is requested for this year.
39-General Supplies $9,000
This category includes all items of a general nature required by the
department. It includes ammunition, tires, first aid supplies, small tools,
vehicle supplies and any and all items required for the general operation of
the department.
40-Rent $41,200
This item covers the rent of the building. Also in this category are rents
for the state CRT, Postage Meter, etc.
41-Insurance $52,000
Covered in this section is the insurance protection for: worker's
compensation, general liability, automobile and professional liability. The
Insurance fund has allowed a reduction in the budget. This amount will be
transferred to the Insurance Fund.
43-Subscriptions & Memberships $650
This area includes subscriptions to professional and legal journals.
Memberships in area and national professional organizations are also taken
from this category.
45-Pensions & Benefits $136,200
This line item is for hospital and life insurance, PERA and Social Security.
The expected State Aid funding is shown as a revenue.
48-Special Projects $9,500 ~
This section covers the required cash match for the federal drug enforcement
grant administered through the state. This is the Southwest Metro Task Force
made up of eight police agencies in this area. It also covers the
departments fee to use CornerHouse, a child sexual abuse center.
51-Building Expense $1,500
This category covers any and all necessary expenditures for building repair.
As the building ages, we have found the costs going up.
52-Furniture & Equipment $6,000
This line item of the budget is used for replacement and purchase of
furniture and equipment. We do not have a capital account and this category
is used for that and to replace items that become inoperable. Replacement
computer equipment is a large expense. (~
53-Vehicles $40,000
This includes the expenses involved in preparing the new cars for police
service. This budget item reflects the current costs for 2 1/2 vehicles. In
each budget year 2 1/2 cars are budgeted. Every other year we need to
replace three vehicles, instead of two, in order to maintain the fleet and
avoid costly repairs and reduced resale values.
INCOME
State Aid $65,000
An increase is budgeted due to last years income.
Transfer from Contingency $15,000
The Contingency Fund took a large decrease in last years budget and therefore
this years funds available is less. The result is a large reduction in the
amount of money available to offset this years budget.
Interest $5,500
Due to slightly increasing interest rates, this line item has been increased
clightly. This years amount is based upon performance during the first
quarter of 1994.
~rk Patrol $6,000
Tnis is a reimbursement from the City of Excelsior for costs of the Park
Patrol. Expenditures of a like amount are budgeted under Salaries - Part
Time.
Court Overtime $7,350
This income is based upon an average of the past several years.
impossible to accurately budget this very variable item.
It is
Civil Defense $4,000
This item has been consistent for the past several years. I do not expect
any change. In order to receive this money, certain training requirements
must be met.
~ "'lining $4,500
After an increase in 1990, the state legislature has been taking away this
money for other purposes, including to help the general fund. Exact amounts
to be received are unknown.
Sale of Vehicles $8,000
This category reflects the sale of two vehicles.
Accident Reports $500
This is an average of the past several years.
Fingerprints $100
This is a standard amount that has been budgeted for years.
Photocopies $200
Past performance indicates this as a sufficient figure.
Report Copies $800
This income has usually managed to reach this level or slightly higher in
past years.
Miscellaneous $1,000
An extremely volatile category. There is just no way to accurately predict
this income item. I think this is a reasonable guess.
.
{.
BUENSI' . .
BUDGET ITEM 1992 1993 1994 1994 1995
ACTUAL ACTUAL ESTIMATE BUDGET REQUEST
10 Salaries 593,501.43 610,827.39 627,450.16 627,450.16 638,150.00
lOA Salaries - fitness 0.00 0.00 0.00 0.00 5,500.00
11 Salaries - overtime 18,209.09 23,161. 03 30,000.00 30,000.00 30,750.00
12 Salaries - parttime 32,881. 20 32,206.01 35,260.00 35,260.00 36,300.00
13 Professional Services 2,778.16 2,262.00 2,500.00 2,500.00 3,000.00
20 Communications 14,972.81 13,629.50 14,400.00 14,400.00 13,500.00
21 Printing & Publishing 4,235.78 3,980.03 4,000.00 4,000.00 4,000.00
22 utilities 12,089.03 13,413.59 13,820.00 13,820.00 14,165.00
23 Travel, Conferences & Schools 5,004.33 5,734.19 6,000.00 6,000.00 7,000.00
24 Maintenance 14,491. 24 12,207.59 14,500.00 14,500.00 14,500.00
27 Care of Persons 128.82 167.60 100.00 100.00 100.00
28 Cleaning & Waste Removal 3,867.96 3,819.69 4,400.00 4,400.00 4,400.00
30 Office Supplies 3,485.23 3,694.65 3,750.00 3,750.00 3,750.00
33 Motor Fuels 14,514.53 13,714.99 17,000.00 17,000.00 17,000.00
37 Uniforms 4,945.08 4,850.44 5,000.00 5,000.00 5,500.00
38 General Supplies 9,060.20 7,153.42 9,000.00 9,000.00 9,000.00
40 Rent 41,057.37 41,134.24 41,200.00 41,200.00 41,200.00
41 Insurance Fund 58,050.00 55,000.00 55,000.00 55,000.00 52,000.00
43 Subscriptions & Memberships 557.60 635.20 600.00 600.00 650.00
45 Pensions & Benefits 123,683.96 129,771. 31 131,000.00 131,000.00 136,200.00
48 Special projects 8,400.00 9,372.00 9,500.0Q 9,500.00 9,500.00
51 Building Expense 384.00 1,039.37 1,500.00 1,500.00 1,500.00
52 Furniture & Equipment 4,613.09 6,393.00 6,000.00 6,000.00 6,000.00
53 Vehicle Fund 36,500.00 36,250.00 36,500.00 36,500.00 40,000.00
TOTALS 1,007,410.91 1,030,417.24 1,068,480.16 1,068,480.16 1,093,665.00
IHCOHB
BUDGET ITEM 1992 1993 1994 1994 1995
ACTUAL ACTUAL ESTIMATE BUDGET REQUESTED
State Aid (64,556.00) (68,254.00) (61,500.00) (61,500.00) (65,000.00)
Transfer from Contingency 8,501. 98 4,397.85 (24,500.00) (24,500.00) (15,000.00)
Property Insurance Rebate (0.00) (0.00) (0.00) (0.00) (0.00)
Workers Compo Audit (444.00) (0.00) (0.00) (0.00) (0.00)
Interest (6,152.75) (4,998.97) (5,500.00) (4,800.00) (5,500.00)
Park Patrol (9,405.97) (5,594.61) (6,000.00) (6,000.00) (6,000.00)
Court Overtime (6,462.74) (4,637.65) (7,000. 00 ) (7, 000. 00 ) (7,350.00)
Civil Defense (4,000.00) (4,500.00) (4,950.00) (4,000.00) (4,000.00)
Training (4,285.19) (4,364.49) (4,500.00) (4,500.00) (4,500.00)
Sale of Vehicles (11,320.00) (12,630.00) (8,200.00) (8,000.00) (8,000.00)
Accident Reports (590.50) (417.25) (600.00) (500.00) (500.00)
Fingerprints (55.00) (90.00) (70.00 ) (100.00) (100.00)
Photocopies (24.00) (35.50) (100.00) (200.00) (200.00)
Report Copies (692.50) (781.75) (600.00) (800.00) (800.00)
Miscellaneous (8,185.82) (2,823.31) (1,000.00) (1,000.00) (1,000.00)
Drug Program (488.42) (215.56) (0.00) (0.00) (0.00)
TOTALS (108,160.91) (104,945.24) (122,900.00 ) (122,900.00) (117,950.00)
Net to Cities
899,250.00
925,472.00
945,580.16
945,580.16
975,715.00
'.
.
'..> '.,: .~~
'~'\i.! t,: .' 0 ':-r-..."
CITY OF EXCELSIOR
339 THIRD STREET
EXCELSIOR, MINNESOTA 55331
TELE: 612-474-5233
August 17, 1994
.
Richard Young, Chief
South Lake Minnetonka
Public Safety Department
810 Excelsior Boulevard
Excelsior, MN 55331
RE: SLMPSD 1995 Budget
Dear Rick:
The Excelsior City Council reviewed South Lake Minnetonka Public Safety
Department's Proposed 1995 Budget at their regular Council meeting on Monday,
August 15, 1995, which you attended. At that meeting the Council discussed reductions
to the SLMPSD 1995 Budget consisting of $12,800. The attachment depicts where the
proposed cuts could be. made.
.
The Council approved the 1995 SLMPSD Budget with Excelsior's contribution not
to exceed $303,000.00.
If you have any questions regarding this please feel free to contact me.
Sincerely,
CZ:cj
Attachment - 1
CC: Sandra Langley, City of Greenwood
Patrick Wussow, City of Tonka Bay
~es C. Hurm, City of Shorewood
soum LAKE MINNE'IONKA PUBLIC SAFETY DEPARTMENT'S
EXPENSES
PROPOSED
1992 1993 1994 1994 1995 BUDGET
BUDGET ITEM ACTUAL ACTUAL ESTIMATE BUDGET REQUEST CUTS
- ------ -- --- -- - --- -- --- ----- -- - -- -- - -- - ---- --- - ---- - -- - -- -.- - -- - -- -- _..
10 SAIARIES $593,501.43 $610,827.39 $627,4:U.16 $627,4:0.16 $643,6:0.00
11 SAIARIES - OVERTIME $18,209.09 $23,161.03 $30,000.00 $30,000.00 $30,750.00 ($5,750.00)
12 SAIARIES - PART-TIME $32,881.20 $32,206.01 $35,260.00 $35,260.00 $36,300.00
13 PROFESSIONAL SERVICES $2,778.16 $2,262.00 $2,500.00 $2,500.00 $3,000.00
20 COMMUNICATIONS $14,972.81 $13,629.:U $14,400.00 $14,400.00 $13,500.00
21 PRINTING & PUBLISHING $4,235.78 $3,980.03 $4,000.00 $4,000.00 $4,000.00
22 UTILITIES $12,OS9~03 $13,413.59 $13,820.00 $13,820.00 $14,165.00
23 TRAVEL, CONF. & SCHOOL $5,004.33 $5,734.19 $6,000.00 $6,000.00 $7,000.00 ($1,500.00) .
24 MAINI'ENANCE $14,491.24 $12,207.59 $14,500.00 $14,500.00 $14,500.00 ($500.00)
27 CARE OF PERSONS $128.82 $167.60 $100.00 $100.00 $100.00
28 CLEAN. & WASTE REMOVAL $3,867.96 $3,819.69 4400 4400 $4,400.00
30 OFFICE SUPPLIES $3,485.23 $3,694.65 $3,750.00 $3,750.00 $3,750.00
33 MOTORFUELS $14,514.53 $13,714.99 $17,000.00 $17,000.00 $17,000.00 ($500.00)
37 UNIFORMS $4,945.08 $4,850.44 $5,000.00 $5,000.00 $5,500.00
38 GFNERAL SUPPLIES $9,060.20 $7,153.42 $9,000.00 $9 ,000.00 $9,000.00 ($1,500.00)
40 RENT $41,057.37 $41,134.24 $41,200.00 $41,200.00 $41,200.00
41 INSURANCEFUND $58,050.00 $55,000.00 $55,000.00 $55,000.00 $52,000.00
43 SUBSCRIPI'. & MEMBERSHIPS $557.60 $635.20 $600.00 $600.00 $650.00 ($50.00)
45 PENSIONS & BENEFITS $123,68396 $129,771.31 $131,000.00 $131,000.00 $136,200.00
48 SPECIAL PROJECTS $8,400.00 $9,372.00 $9,500.00 $9,500.00 $9,500.00
51 BULIDING EXPENSE $384.00 $1,039.37 $1,500.00 $1,500.00 $1,500.00
52 FURNITURE & EQUIPMENT $4,613.09 $6,393.00 $6,000.00 $6,000.00 $6,000.00 .
53 VEHIa.EFUND $36,500.00 $36,250.00 $36,500.00 $36,500.00 $40,000.00 ($3,000.00)
- - -- --- -- - ---- - --- -- --- -- - -- -- --- - -- -- - -- - -- -- _.
TOTALS $1,007,410.91 $1,030,417.24 $1,068,480.16 $1,068,480.16 $1,093,665.00 ($12,800.00)
LESS PROPOSED curs ($12,800.00)
----------
$1,080,865.00
.. ..
CHECK APPROVAL LISTING FOR AUGUST 22. 1994 COUNCIL MEETING
CK NO TO WHOM ISSUED PURPOSE
CHECKS ISSUED SINCE AUGUST 4~ 1994
AMOUNT
14226
14227
14228
14229
14230
14231
14232
14233
14234
14235
14236
14237
84238
~4239
14240
14241
14242
14243
14244
14245
14246
14247
14248
14249
14250
a4251
WJ4252
14253
14254
14255
14256
14257
14258
14259
14260
14261
14262
14263
14264
14265
14266
US Postmaster
PERA
ICMA Retirement Trust
Child Support Enforcement
Anoka Cty Support/Collectn
PERA
PERA
Medica
Medcenters Health Plan
Medica Choice
Group Health Inc.
League of Mn Cities
Mn Mutual Life
Commercial Life Ins Co
AFSMCE Council 14
Airsignal, Inc.
Patricia Helgesen
Info Policy Office
Mn UC Fund
City of Minneapolis
Minnegasco
Bradley Nielsen
Northern States Power
Northern States Power
Secretary of State
US West
WMI S vcs of Mn
Mr. Stephen Clark
Bellboy Corporation
Copier Alternatives
Day Distributing
Griggs, Cooper and Co.
Honeywell Protection Svc
Hoops Trucking
Johnson Brothers Liquor
Mn Bar Supply
Ed Phillips and Sons
Quality Wine/Spirits
Void
Val-Pak
Wendy Davis
CONTINUED NEXT PAGE
Postage
Aug emp'ee addtl life
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Insurance
Aug health InS
Aug health InS
Aug health InS
Aug dental ins
Aug disability ins
Aug life ins
Aug delta dental InS
Beeper service
See 125 reimb
Retension schedule.
Unemployment payment
Election training material
Utilities
See 125 reimb
Street light utilities
Utilities
Jurisdiction map
Telephone svc/advertising
Waste removal
Release of escrow
Liquor purch
Copier maint contract
Beer and mise purch
Liquor/wine purch
Security system
Liquor/wine purch
Liquor/wine/mise purch
Mise/supplies purch
Liquor/wine purch
Liquor/wine purch
65.34
54.00
621.57
92.50
139.44
25.00
1945.48
187.16
1117.41
4341.04
1452.45
472.77
81.00
50.15
224.00
9.58
960.00
7.00
3648.93
10.05
279.26
40.00
2176.64
2887.72
17.50
449.45
243.00
1425.00
4771.88
30.00
742.45
4185.48
96.25
208.00
4108.28
73.64
1909.50
1920.93
Advertising
See 125 reimb
450.00
140.00
-1-
CHECK APPROVAL LISTING FOR AUGUST 22. 1994 COUNCIL MEETING
CK NO TO WHOM ISSUED PURPOSE
CHECKS ISSUED SINCE AUGUST 4. 1994(CONTINUED)
14267
14268
14269
14270
14271
14272
14273
14274
14275
14276
14277
14278
.4279
~4280
14281
14282
14283
14284
14285
14286
14287
14288
14289
14290
14291
.4292
4293
14294
14295
14296
14297
14298
14299
14300
14301
14302
14303
14304
14305
Bradley Nielsen
Joseph Pazandak
City Cty Credit Union
First State Bank
Commissioner of Revenue
PERA
ICMA Retirement Trust
AFSCME Local #224
Child Support Enforcement
Anoka Cty Support/Collectn
PERA
American Planning Assoc.
Wendy Davis
Fina Fleet Fueling
Interntl Conf-Bldg Officl
Metro Waste Control Cmsn
Midwest Asphalt Corp.
Cellular Telephone Co.
Void
Northern States Power
Superamerica
US West
Bellboy Corp
Boyd Houser Candy/Tobac
Day Distributing
East Side Beverage Co.
GTE Directories
Griggs, Cooper and Co.
Hoops Trucking
Johnson Brothers Liquor
Mark VII
North Star Ice
Pepsi-Cola Co.
Ed Phillips and Sons
Quality Wine/Spirits
Thorpe Distributing
Bradley Nielsen
Bradley Nielsen
Sam's Club
AMOUNT
See 125 reimb
Mileage/supplies
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
1994-1995 dues
Mileage
Gasoline purch
1994-1995 dues
July sac charges
Street supplies
Cellular phone air time
100.00
139.88
592.00
6132.79
1011.43
1951.97
621.57
119.10
92.50
139.44
25.00
141.00
35.38
428.16
85.00
10296.00
1269.24
11.06
Utilities
Gasoline pureh
Telephone svc
Liquor purch
Mise pureh
Beer/mise pureh
Beer/mise purch
Advertising
Liquor/wine/mise purch
Liquor/wine pureh
Liquor purch
Beer/mise purch
Mise purch
Mise purch
Wine purch
Liquor/wine purch
Beer/mise purch
Mileage/computer book
See 125 reimb
Officelbuilding supplies
214.94
351.13
48.93
945.79
541.44
1095.55
6230.30
71.95
2057.14
105.60
386.75
3499.95
313.32
49.80
463.75
1345.79
6124.75
165.46
100.00
136.67
TOTAL CHECKS ISSUED
89.100.38
-2-
CITY OF SHOREWOOD
CK APPROVAL LISTING FOR
(~UGUST 22, 1994 11EETING
CHECKlt
VE~mOR NA11E
DESCI~ I PT I ON
14306 A.G. ELECTRIC
DEPT.
AMOUNT
C/H EMERGENCY LIGHT REPR MUN BLDG
436.6.
14307 AMERICAN NAT~ONAL BANK PRINC/INTEREST-BOND PMT
PRINC/INTEREST-BOND PMT
*** TOTAL FOR AMERICAN NATIONAL SA
14308 AMERIDATA
COMPUTER EQUIPMENT
14309 ASPEN EQUIPMENT COMPANY
'lEHICLE PARTS
14310 CHANHASSEN LAWN AND SPORT MAINT SUPPLIES
14311 CONTACT MOBILE COMMUNIC. RADIO INSTALL-NEW TRUCK
.
14312 FEED-RITE CONTROLS, INC.
DEMURRAGE/CHEMICALS
WATER DE 1,912. SI
-------- IS,OOO.OI
16,912~50
MUN SLOG 25,416.7(
PUB WKS 238 . 5~
PUB I,..JKS 5.12
PROJECTS 181. .E
I,../ATER DE 1,168.0,(;
14313 GOPHER STATE ONE-CALL, IN ONE-CALL SVCS WATER DE 3.5C
ONE-CALL SVCS SEWER DE 3.5(
*** TOTAL FOR GOPHER STATE ONE-CAL 7.00
14314 HOISINGTON/KOEGLER GROUP PARK PLANNING SVCS
PARK PLANNING SVCS
*** TOTAL FOR HOISINGTON/KOEGLER G
PARKS & 1,537.5~
PROJECTS 935.3~
2,472.91
14315 HOPKINS PARTS COMPANY VEHICLE MAINT PARTS PUB WKS 8.83
VEHICLE MAINT PARTS PARKS & 17.2~
*** TOTAL FOR HOPKINS PARTS COMPAN 26.10
14316 KAR PRODUCTS
SHOP SUPPLIES & CREDIT
.
14317 KNUTSON SERVICES, INC.
JULY RECYCLING SVCS
14318 LARKIN, HOFFMAN, DALY... JUNE LEGAL-DEVELOPMENTAL
JUNE LEGAL-ON GOING
JUNE LEGAL-GENERAL
JUNE LEGAL-GENERAL
JUNE LEGAL-LIQ II
*** TOTAL FOR LARKIN, HOFFMAN, DAL
14319 M C I TELECOMMUNICATIONS L/D PHONE SVC
14320 METRO WASTE CONTROL COMM. SEPT PAYMENT
14321 METRO WEST INSPECTION SVC INSPECTION SVCS
14322 MIDLAND EQUIPMENT CO.
STEEL
14323 MIDWEST ASPHALT CORP. STREET SUPPLIES
FREEMAN PK DRIVE
EDGEWOOD OVERLAY
*** TOTAL FOR MIDWEST ASPHALT CORP
14324 MINNCOMM PAGING
SEEPEF~ SVCS
-1-
CITY GAR
344~18
RECYCLIN
4,370~0()
----~--- 152"00
-------- 72.00
PROF SER 2,914.70
PROF SER 93.50
-------- 234.00
3.466.20
MUN BLDG
10~68
SEWER DE 34.570.91
PROT INS 120.00
PUB WKS
219.27
STREETS 1,763.17
-------- 20,000MOO
------~- 25~873M~5
47,636.32
14.38
CITY OF SHOREWOOD
CK APPROVAL LISTING FOR
AUGUST 22. 1994 MEETING
CHECK~ VENDOR NAME DESCRIPTION
14325 MN SUN PUBLICATIONS
PUBLISHING
PUBLISHING
TOTAL FOR MN SUN PUBLICATIONS
***
14326 WM. MUELLER & SONS, INC. BUCKSHOT-SILVERWOOD PK
14327 MUNITECH, INC. SEPT PAYt1ENT
SEPT P(~Yt1ENT
*** TOTAL FOR MUNITECH, INC.
.
14328 NAVARRE TRUE VALUE MAINT SUPPLIES
MAHH SUPPLIES
M;HNT SUPPLIES
Mf~HH SUPPLIES
MAItH SUPPLIES
t1AINT SUPPLIES
t1AINT SUPPLIES
MA ItH SUPPL I ES
*** TOTAL FOR NAVARRE TRUE VALUE
14329 NORTHERN
VEHICLE PARTS
14330 PEPSI COLA COMPANY
POP MACHINE RENT
.14331 POWER BRAKE AND EQUIPMENT NEW TRUCK SUPPLIES
14332 ROLLINS OIL CO. CLEANING SUPPLIES
DEPT.
AMOUi'H
179.3:::
45.0::'
224.36
PARKS &
2.699.49
WATER DE 3,410.00
SEWER DE 2,790.00
6,200.00
MUN BLOG
MUN BLOG
CITY GAR
PUB I"JKS
CITY GAR
CITY GAR
PARKS &
PARKS &
133.75
2.49
15.96
46.20
0.59
19.24
23.20
17.66
8.41
CITY GAR 260.34
MUN BLOG 11.53
PROJECTS 130.08
CITY GAR 110.99
PARKS & 70.55
POLICE P 34,040~88
14333 STERN-WILLIAMS CO., INC. BUBBLER ASSY
. 14334 SO LK MTKA PUB SAFETY OEP SEPT PAYMENT
14335 SOUTHAM BUSINESS COMM. PUBLISHING -------- 165.60
PUBLISHING -------- 24.15
*** TOTAL FOR SOUTHAM BUSINESS COM 189.75
14336 TIME SAVER OFF SITE SEC MINUTES
MINUTES
*** TOTAL FOR TIME SAVER OFF SITE
14337 TONKA PRINTING CO.
ENVELOPES
14338 TWIN CITY WATER CLINIC
WATER TESTING
14339 UNITOG RENTAL SERVICES
UNIFORM SV'CS
14340 VICTOR CARLSON & SONS INC CURB REPAIR
14341 v.JATERPRO
WATER MTRSjACCESS
14342 WITT FINANCIAL
INVESTMENT S\,lCS
14343 ZIEGLER, INC.
TRANSMISSION REPAIR
-4-
GEN GOVT 91.50
PLANNING 153.00
244.50
GEN GOVT 76.32
WATER DE 20.00
CITY GAR 467.73
STREETS 15.012.45
vJA TER DE 1,146.54
FINANCE 125.13
PUB WKS 167 . O~:.
CITY OF SHORE WOOD
CK APPROVAL LISTING FOR
AUGUST 22, 1994 MEETING
CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT
-------- ------------------------- ------------------------ -------- ----------
14344 SHOWCASE LANDSCAPE
IRRIGATION SYSTEM SVC
PARKS &
125.16
*** TOTAL CHECKS FOR APPROVAL
199,073.24
*** TOTAL CHECK APPROVAL LIST
288,173.62
.
.
-5-
:UUTOTALSUU
17522.63
-6-
-, DAF:-
0n'-j~~
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDA Y, JULY 26, 1994
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M. MEETING
MINUTES
1. CALL TO ORDER
Chair Jennifer McCarty called the meeting to order at 7:00 p.m.
2. ROLL CALL
Present:
Chair McCarty; Commissioners Bensman, Wilson, Dzurak, Colopoulos; and
Administrator Hurm.
Absent:
Commissioners Fuller and Martin; Council Liaison Benson; and Park Planner
Chamberlain.
Also Present: Gordon Lindstrom arrived at 9:35 p.m.
3. REVIEW AGENDA
No changes.
4. APPROVAL OF MINUTES
The following changes were made to the June 28, 1994 minutes:
Page 3, Item #6C, change "slide" to "track slide"; and
Page 5, Item #lOD, add to the second to last sentence: "nor is it an appropriate use for
them."
With the changes, Bensman moved, McCarty seconded, to approve the minutes of
Tuesday, June 28, 1994. Motion passed unanimously.
5. 1994 PROJECT REPORT
Freeman
Hurm reported that the roadway has been paved.
Colopoulos believes now that the roadway is paved it may be necessary to enforce the speed limit
and lor possibly reduce the limit. In addition, research should be done concerning the possibility
of placing speed bumps on the road. The Commission asked that staff research the possibilities
and report back at the August 30th meeting. ,.
Silverwood
Hurm reported that next week Tree Trust will start construction of the stairs.
He also reported that the placement of the satellite will be east of the basketball court and northwest
of the pond.
t:' _.~
SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, JULY 26, 1994
Page 2 of 4
6. CONSIDERATION OF OBJECTIVES FOR 1995
Hurm presented the proposed 1995 Objectives. After discussion, the Commission agreed that a
project manager should be consulted when any planning project occurs.
Wilson moved, Dzurak seconded, to recommend approval of the 1995 Objectives
with the following changes:
· Reword the first objective to read: "make playground equipment accessible
to people with disabilities through use of CDBG funds";
· Eliminate the second objective;
· Add: "continue to develop user support for funding improvements and
maintenance in Shorewood Parks"; and
· Add: "increase knowledge and use of Shorewood Parks".
(per the attached Exhibit #A). Motion passed unanimously.
7. CONSIDERATION OF 1995 PARK DEPARTMENT OPERATING BUDGET
Hurm presented the proposed 1995 Park Department Operating Budget.
Following discussion, Bensman moved, Colopoulos seconded, to recommend the
approval of the proposed budget with line item PrintlPublish increased from $400
to $2500 for a Park festival in the spring. Motion passed unanimously.
Any revenues made are to go to Shorewood Parks Foundation.
8. CONSIDERATION OF PARK CAPITAL IMPROVEMENT PROGRAM
(PCIP) 1995 - 1999
Hurm questioned if the Park Commission should count on receiving donations. The Commission
feels that the Shorewood Parks. Foundation was set up for such a purpose and they are to be
responsible for receiving donations.
Wilson questioned if the $50,000 budgeted for the Freeman North building is a realistic amount.
McCarty reminded the Commission that volunteers and materials have been offered, therefore the
50,000 should be an adequate amount. Bensman stated that the building should provide the
necessary equipment to allow for a "Music in the Park" event. Colopoulos relayed that a 100 amp
breaker would be an adequate supply for such an activity.
Colopoulos moved, Bensman seconded, to recommend approval of the 1995-1999
Park Capital Improvement Plan with noted changes (per attached Exhibit #B).
Motion passed unanimously.
SHOREWOOD PARK COMMISSION MINUTES
TUESDA Y, MAY 24, 1994
Page 3 ,of 4
Hurm referred to the Park Capital Improvement Plan Trail Project Schedule.
The Commission concurred that the City should survey and mark the Silverwood Park Nature trail
north to Highway 7 as planned for this year. Dzurak suggested the Commission could consider
including a turf trail along Outlot A to Vine Ridge Road. The trail plan would have to be amended
for this to occur. An option in providing safe access for Vine Ridge Road residents to the Park
would be to continue the trail along Covington Road. Hurm stated this trail would likely be tom
up when Covington Road work is done. Such a trail would be very close to the marsh area. The
Commission will discuss this item at future meetings. Hurm will contact Hoisington Koegler Inc.
to see what costs would be involved in marking the trail.
Bensman moved, Dzurak seconded, to recommend approval of the 1995 Park
Capital Improvement Plan Trail Project Schedule. Motion passed 3/2, with Wilson and
Colopoulos abstaining.
9. PLANS FOR "SHOREWOOD RAMBLE" FESTIVITIES
Bensman presented her proposed plan for Shorewood Park Festival. The Commission was in
agreement that there is not a sufficient amount of time available to plan a fall activity and the event
should be scheduled for spring of 1995. Colopoulos suggested having the festival on Memorial
weekend. He also suggested that the Commission should plan revenue generating events.
Action taken under Item #7
10. REPORTS
A - Commissioners
Dzurak reported that he has observed many children using the playground equipment at
Silverwood Park.
B- Shorewood Parks Foundation
McCarty reported that the Foundation has paid the fmal amount for the playground
equipment at Silverwood Park. Also, the Foundation's first meeting will be scheduled for
Tuesday, August 23, 1994.
C - Park Planner - Options for Platform Tennis
No report.
11. MATTERS FROM THE FLOOR
Mr. Lindstrom voiced concern about the on-going parking problem on the roadway and trail. at
Freeman Park. There was concurrence that ballards should be installed to keep cars from parking
along the trail and a sign could be installed indicating additional parking near Field #3. The
Commissioners were in agreement that this subject should be discussed in detail at a future
meeting.
SHOREWOOD PARK COMMISSION MINUTES
TUESDA Y, MAY 24, 1994
Page 4 of 4
12. ADJOURNMENT
McCarty moved, Wilson seconded, to adjourn the meeting at 10:15 p.m. Motion
passed unanimously.
RESPECTFULL Y SUBMITTED,
Heidi May,
Park Secretary
. \
Exhibit I!.:A-
Park Commission Minutes 7/26/94
OBJECTIVES:
Make -fleW playground equipment handicap accessible to people
with disabilities through use of <DBG funding
Coordinate scheduling of fields with Minnetonka Community
Services
Add and/or replace 5 pICniC tables per year
Plant at least 10 trees per year
Assist Shorewood Parks Foundation In coordination of fund
raising efforts
Assist Shorewood Parks Foundation In building a concession
building - Freeman Park North
Undertake park project management internally
{]}ntinue to develop user support for funding improvements
and maintenance in parks
Increase knowledge and use of Shorewood's parks
Worksheet
Exhibit HB
Interest Income
Balance, Dec. 31
1,679
$75,625
932 741
$35,557 $23,798
2,346
$119,646
Page 1
446
$6,745
o
$29,245
...
Worksheet2
I 1994 - 1999 I I I
I i
PARK CAPITAL IMPROVEMENT PLAN (PCIP) I I
!
I TRAIL PROJECT SCHEDULE I
I I
I 1994 1995 1996 1997 1998 I 1999
I
Silverwood Park to Pond 6,000 I I
I I
Silverwood Park Nature 4,000 ! I
Trail North to Hwy 7
I I I
Old Market Rd 45,000
Off-Street Trail
I I
Freeman Trails- 24,000 I
I I
Strawberry 25,000 I
I
Lake linden I 24,000 I !
Yellowstone Trail I 108,000 I
I
I
Country Club I 22,000 I I
I
I I
Smithtown Rd I I 67,000 I
(Country Club to Eureka)
I I I
TOTAL! $79,000 $0 I $179,000 I $0 I $67,000 I $0
I I I I
L= Loan to Sports Organizations
Page 1
..
Worksheet2
I I I i I
;
1994-1999 I
i PARK CAPITAL IMPROVEMENT PLAN (PCIP) i
I
PROJECT SCHEDULE I
; I
!
I 1994 1995 1996 19971 19981 1999
I I
BADGER:
Playground Equipment 20,000 I I
I I
CATHCART: I
Relocate Ballfield 23,800 i
Parking Lot 16,000
Playground Equipment 20,000 I
I
MANOR: I I
Picnic Area 2,800 I I
Landscaping 11,400 I I
Parking Refurbish 11 ,000 I I I
! I
I I
!
SILVERWOOD: !
Improvements 85,400 I
!
FREEMAN: I I
Building North (L) 50,000
Playground South 24,000
Lights-Softball (L) 0 1 !
Shelter-Family Area 18,000
Prepare Family Area 1 5,000 10,000
Picnic Area 5,700
Landscaping 12,500 I
Entrance & Sign 6,400
Signage 5,700
Drinking Fountains (2) 12,500
Volleyball Court 5,700
Tennis courts(3) 60,000 i
Asphalt Roadway 20,000 I 15,000 I
Other: Platform Tennis I 40,000
TOTAL EXPENSES I $169,200 $108,200 $98,500 I $60,000 I $55,000 I $0
-..-------.-.-..-..--...-.---..-....-..-. I
I I I
L= Loan to Sports Organizations
Page 2
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CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, AUGUST 2, 1994
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
CALL TO ORDER
DRAft
Chair Rosenberger called the meeting to order at 7:00 p.m.
ROLL CALL
Present: Chair Rosenberger; Commissioners Bean, Borkon, Foust, Malam, Pisula and
Turgeon; Planning Director Nielsen.
APPRO V AL OF MINUTES
Pisula moved, Borkon seconded to approve the minutes of the Commission's July
19, 1994 meeting. Motion passed 7/0.
1. 7:00 PUBLIC HEARING - PRELIMINARY PLAT - MANITOU WOODS
Ap.plicant:
Location:
Abingdon Development Corp.
5580 Manitou Road (County Road 19)
Chair Rosenberger announced the case and outlined the procedures for a public hearing.
Nielsen reviewed Abingdon Development Corporation's proposal to subdivide property at 5580
County Road 19, zoned R-C, into two two-family residential lots (two base lots, four unit lots).
Although the four unit lots front on a public street, the applicant proposes to access them with a
single access road. Abingdon intends to connect to the Tonka Bay water system. Analysis of the
proposal indicates that the plat complies with R-C zoning requirements in lot area, width and
setbacks and with special provisions requiring separate utilities for each unit. With respect to
subdivision requirements, the proposed shared internal circulation system with one curb cut on
County Road 19 will limit direct property access on County Road 19 as advocated. An entrance
permit for the access road is required from Hennepin County. Nielsen stated the turn-around at the
south end of the access drive is too short for emergency vehicle use, inadequate room exists
between Lots 2 and 3 for cars to back out, and little room exists for guest parking. Nielsen
outlined a possible solution for these problems. Adequate sanitary sewer is available to serve the
development. Both water and sewer are located on the east side of County Road 19 and County
approval will be required fof. the extensions. Since stormwater runoff in the vicinity of the project
is a sensitive issue due to past drainage problems, the applicant proposes to construct a small
retention pond on the west side of the site. Detailed run-off calculations for review by the City
Engineer and the Minnehaha Creek Watershed District and necessary drainage and utility easements
must be provided as part of the final plat. Sewer and park dedication fees for each unit must be
paid upon final plat approval. Cross-easements and a maintenance agreement subject to review and
approval by the City Attorney must be provided.
Nielsen explained that this proposal may be subject to the development moratorium recommended
by the Planning Commission scheduled for consideration by the Council on August 8.
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PLANNING COMMISSION MINUTES
August 2, 1994 - page 2
Mr. Charles Dillerud, representing Abingdon Corporation, concurred with Nielsen's analysis of
the project. He stated the development is for twin homes designed for a specific market and
compared them with another area project. The homes will sell for $150,000 and more. Dillerud
indicated .th.e site is dif:?cult to develop },}e.c~e~f its topography and exp~ained plans for gr~ding
and a retam1:n% wall. Dillerud gen~rally alr~~ W1fu.~. 'stf. f r~commendatlOns. however he pomted
out that additIonal asphalt to provide spai: f<i' ,~;:ge,nCy~qUlpment and parking takes away from
natural ground cover. Dillerud questioned die :ppntation's relationship to the proposed
moratorium and requested the Commission's action in order that work may continue on the
development.
Chair Rosenberger opened the public hearing at 7:20 p.m.
Mr. Mark Sawyer, owner of the property, expressed concern regarding how the proposed
moratorium may affect this project, and requested the Commissions favorable consideration of the
proposal. He reviewed the history of his acquisition of the property, commented on difficulties of
its development, and pointed out that although zoning would permit commercial development, such
use of the parcel has been rejected: Sawyer stated the proposal meets all the requirements of the
Codes and no special permits are requested.
Chair Rosenberger closed the public hearing at 7 :23 p.m.
Turgeon expressed concern regarding drainage in the area, pointed out there are a number of ponds
in the area collecting a substantial amount of water and inquired whether construction of the pond
would be under NERF standards. Nielsen explained that although current City ordinances do not
include those standards (which generally relate to water quality), careful attention will be paid to all
aspects of the pond's design to assure it is sized accurately and meets acceptable standards.
Turgeon inquired whether the fire marshal has reviewed the proposal with respect to access for
equipment. Nielsen stated the staff suggestion for inclusion of adequate turnaround space is based
on guidelines previously provided by the fire marshal.
Turgeon inquired about the amount of ground hard cover. Nielsen stated that calculation has not
yet been made, however, no specific amount of hard cover is required under the applicable
ordinance other than that required for setbacks. Turgeon asked when necessary approvals from
Hennepin County may be expected. Such approvals ordinarily are received promptly according to
Nielsen. Dillerud stated the County has already been contacted and a 2-week approval time frame
is expected. Turgeon inquired about reforestation plans for the property. Nielsen responded that
current ordinances do not address requirements for reforestation for this project. Dillerud stated
the Corporation's philosophy provides for preservation of natural surroundings to the extent
possible.
Pisula inquired whether the internal circulation system is subject to driveway or street standards.
Nielsen indicated it is to be constructed to street specifications and the plans adequately meet the
required standards. Under the City's definition, the street is considered a private road and its
maintenance is the responsibility of the development. Dillerud added that deed covenants will
cover street maintenance.
Borkon inquired about the water extension to the development. Nielsen explained that options are
private wells or connection to another city's system. Tonka Bay has agreed to approve extending
its system to the site upon payment of the connection by the developer.
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PLANNING COMMISSION MINUTES
August 2, 1994 - page 3
Foust requested clarification of the effect of the recommended moratorium on this application,
inquired whether the moratorium could be applicable to certain areas only. Nielsen reviewed the
Commission's recommendation and it would be difficult to place a moratorium on selected areas.
Preliminary plats approved prior to enactment of the moratorium ordinance would be allowed to
continue development, thus the Commissions approval recommendation for this proposal would be
exempt from the moratorium, subject to Council's action. Foust supported approval of this
preliminary plat.
Bean expressed no objections to the proposal, however, he pointed out that the Commission
should be consistent with its recommendations to the Council during the interim prior to Council
consideration and action regarding the moratorium. Borkon, Malam and Pisula stated support of
the application, however, they agreed that the Commission's recommendations should be
consistent with those previously made with respect to the proposed moratorium. Foust reiterated
support for approval of the application based on its favorable aspects including the fact that it is a
small isolated development making good use of the property, does not require any special
approvals, and appears to be generally acceptable under provisions of the updated Comp Plan.
Bean pointed out that NERF standards and reforestation requirements would affect the proposal.
Bean inquired whether a recommendation for approval could be made contingent upon Council's
action on the moratorium. Nielsen indicated that could be done, but noted such contingency has
not been made for other applications recently considered by the Commission tabled for
consideration until August 9.
Foust stated the application has no community opposition, issues of concern are routinely dealt
with by the Commission, does not require a lot of effort to closure, and reiterated support for
approval of the preliminary plat.
Following discussion, the Commissioners, with the exception of Foust, agreed that it would be
appropriate to defer action on this application to its August 9 meeting in order to maintain a
consistent stance on its moratorium recommendation. It was noted that the Council is expected to
consider and act on the recommendation at its August 8 meeting.
Turgeon moved, Malam seconded to continue to Tuesday, August 9, 1994
consideration of Abingdon Development Corporation's Manitou Woods
preliminary plat proposal at 5580 County Road 19. Motion passed 6/1. Foust
voted nay.
2. 7:15 PUBLIC HEARING - PRELIMINARY PLAT - ZACHARY WOODS
AWlicant:
Location:
Brent Sinn
6035 Galpin Lake Road
Chair Rosenberger announced the case and outlined the procedures for a public hearing.
Nielsen reviewed the application of Brent Sinn to divide his property located at 6035 Galpin Lake
Road, zoned R-IC, into five single-family residential lots. The property is occupied by the
applicant's house and a tennis court, surrounding land uses and zoning are single-family
residential, and a small wetland lies at the base of a hill near Galpin Lake Road. The 3.7 acre site
rises dramatically from the road and the existing home is 28 feet about the street on top of the hill.
A new street would provide access to the five lots which would extend through the existing
wetland. In turn for filling the wetland, two wetlands twice as large as the existing one will be
created. Nielsen explained how the development is subject to the City's wetland ordinance and to
the regulations of the Wetland Conservation Act. Under the City's ordinance an earth change plan
will be because a designated wetland will be altered. Nielsen stated that while the plat complies
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PLANNING COMMISSION MINUTES
August 2, 1994 - page 4
with zoning requirements, site grading appears to raise questions about the buildability of the lots.
Staff has discussed possible alternatives for the location of the new road with the applicant's
consultants as it relates to alteration of the wetlands. Nielsen described the site grading issues
addressed by the City Engineer detailed in Dresel's July 28, 1994 letter. It is recommended that a
grading plan be prepared prior to approval of the preliminary plat specifically showing how the
existing home can be accessed without exceeding an 8% driveway grade and other issues. Nielsen
indicated that he was not prepared to address a revision of the plat received today that includes
changes to alignment of the new road. Nielsen recommended that lot lines on the plat be adjusted
to radiate from the center of the cul-de-sac and recommended changes to the proposed house
layouts to provide that the garages occupy the shallower portion of the lot and provide room for
decks, porches, etc. Due to the issues raised including the wetlands alteration and grading
requirements, staff can not recommend approval of the preliminary plat application at this time.
Additional time is requested to review the revised plat and to conduct discussions with the
watershed district. Nielsen recommended tabling consideration of the application.
Mr. Brent Sinn stated he has been working with Nielsen and with the watershed district with
respect to an acceptable location of the new road. He intends to build a new home and create a
new neighborhood. He expressed concern regarding the effect of the moratorium on the project
and requested the Commission's favorable consideration of the application.
Chair Rosenberger opened the public hearing at 7:53 p.m.
Jay Donahue, president of the Galpin Lane Homeowners Association, stated Galpin Lane is a
private road maintained by the association and with one exception all homeowners are present at
this meeting. He stated that while the applicant has been working with City staff, he has not
approached the neighborhood regarding plans or requested their input. Concerns of the existing
neighborhood include creation and blending of another neighborhood, safety and increased traffic,
and integrity of the neighborhood. Changes to the plans are being frequently made frustrating the
residents. Donahue, speaking on behalf of the 7 homeowners, requested that the Commission
table consideration of the application to allow the residents an opportunity to provide input and to
discuss with the applicant his plans for the property to assure an acceptable development.
Richard Jensen, 6020 Galpin Lake Road, expressed concern that developers are allowed to divide
small 3 acre parcels, requested that the Commission consider this trend carefully because such
developments destroy the rural setting of Shorewood, and supported the moratorium ordinance.
Michael Herrick stated he is working with Mr. Sinn, acknowledged the plans have been changing
to address various concerns raised by the City, and agreed that a neighborhood meeting is
important, would be beneficial and will be conducted. The existing neighborhood sets the
precedent and its integrity will be maintained; homes in the $180,000 plus range will be
constructed.
John Blumentritt, Galpin Lane, reiterated concern about frequent changes to the plans.
Acknowledging that the application meets the City's requirements and that changes occur, he
expressed concern about the placement of the proposed home and road relative to the existing
homes. He requested that the Commission table consideration of the proposal to provide time for
the plans to be finalized with input from the existing residents.
Chris Rich, 22760 Galpin Lane, reiterated concern regarding changing the natural character of
Shorewood through developments such as the one proposed by Mr. Sinn.
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PLANNING COMMISSION MINUTES
August 2, 1994 - page 5
Georgia Kendrick, 22830 Murray Street, stated disappointment that the property is being
developed and placement of the homes and reiterated concern that the neighborhood has about not
been informed about the plans. She inquired about the purpose and location of survey stakes in the
neighborhood.
Chair Rosenberger closed the public hearing at 8: 15 p.m.
Rosenberger urged the applicant to conduct a neighborhood meeting. The Commissioners
addressed the concerns raised during the public hearing. With respect to the character of the
neighborhood, Nielsen explained that the City's concerns regarding developments relate to
adherence to its regulations, including traffic safety and design, and pointed out a change to the
character of the neighborhood is inherent. Based on the established rules of the City, the
Commission and planning staff are cognizant of acceptable changes when considering development
proposals. Rosenberger noted that the purpose of the recommended temporary moratorium is to
allow for thoughtful consideration aJ;ld updating of the Comp Plan to minimize the impact of
development in Shorewood and encouraged residents to express concerns when the Plan will be
considered. Nielsen stated that additional traffic generated by the four proposed homes is within
acceptable standards. Nielsen reinforced the fact that the City does not dictate the precise type of
homes built, but that generally the market generally provides that influence. The markers in the
neighborhood have been placed for elevation calculations.
Turgeon stated sufficient information is lacking regarding the plan to consider the application.
Foust inquired about speed limit and adequacy of the street to handle added traffic. Nielsen stated
that the road is capable of handling 40 more trips a day. The speed limit is 25 mph. Malam
pointed out that Mr. Sinn has the right to develop his property notwithstanding the fact that it may
change the character of the neighborhood.
The Commissioners discussed the wetland, road placement, and grading issues and agreed that
more definitive plans including an earth change plan and detailed grading plan must be developed
and submitted for consideration by the Commission before a recommendation on the preliminary
plat can be made.
Borkon moved, Pisula seconded to table to September 6, 1994, consideration of
the preliminary plat application of Brent Sinn for Zachary Woods located at 6035
Galpin Lake Road. Motion passed 7/0.
3. 7:30 PUBLIC HEARING - AMEND C.U.P FOR MINNEWASHTA
SCHOOL PROPERTY
Applicant:
Location:
Minnetonka School District
26350 Smithtown Road
Chair Rosenberger announced the case and outlined the procedures for a public hearing.
Nielsen explained that in the recent assembly of land parcels for the Minnewashta Elementary
School, the legal description for the conditional use permit listed all of the property which the
School District controls including the 10 acre westerly portion of the property which the District
intends to sell. Nielsen recommended the City adopt a resolution stating the 10 acres are not
included in the C.U.P. as requested by the prospective buyer's title company.
Chair Rosenberger opened and closed the public hearing at 8:45 p.m'. there being no comments
from the public.
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PLANNING COMMISSION MINUTES
August 2, 1994 - page 6
Malam moved, Turgeon seconded to recommend to the Council that it amend the
Minnewashta School Property C.D.P., by resolution, to exclude the western-most
10 acres which the School District intends to sell. Motion passed 7/0.
The Council will consider the recommendation at its August 8, 1994 meeting.
4. MATTERS FROM THE FLOOR - None.
5. REPORTS
Nielsen reviewed the Commission's meeting schedule. Future meeting dates: Tuesday, August
9, possibly Tuesday, August 30, and Tuesday, September 6. The Commissioners informally , \
discussed various issues before the Commission. ·
5. ADJOURNMENT
Foust moved, Malam seconded to adjourn the meeting at 9:10p.m. Motion
passed 7/0.
RESPECTFULLY SUBMITTED
Arlene H. Bergfalk.
Recording Secretary
TimeSaver Off Site Secretarial
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