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032607 CC Reg AgPCITY OF SHOREWOOD CITY COL~CIL REGULAR MEETING MONDAY, MARCH 26, 2007 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Lizee Woodruff Turgeon Cailies Weliens B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, March 12, 2007 (Att.- Minutes) B. City Council Work Session Minutes, March 12, 2007 (Att. -Minutes) 3. CONSENT AGENDA -Motion to approve items on Consent Agenda & Adapt Resolutions Therein: NOTE: Give the public an opportunity to regicest an item be removed from the Consent Agenda. Comments can be taken or questions asked following refnoval from Consent Agenda. A. Approval of the Verified Claims List {Att.- Claims List) B. Staffing - No action required C. Authorization for Expenditure of Funds for Soil Borings for Lighting at Badger Football Field (Att. -Engineer's memorandum) D. Proclaiming Arbor Day on April 27, 2007 (Att. -Resolution) E. Authorize Expenditure of Funds for Soil Borings for Amlee/Manitou Road project {Att. - Engineer's memorandum} F. Approve Plans Specifications and Estimate and Authorize Advertisement of Bids for Badger Field Lighting Project {Att.- Director of Public Work's memorandum) G. Approve Extension of Deadline for Variance and C.U.P. (Att. -Letter of Request) 4. MATTERS FROM THE FLOOR (i~To Council action will be taken) 5. REPORTS AND PRESENTATIONS 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. CITY COUNCIL AGENDA -MARCH 26, 2007 PAGE 2 OF 2 6. PUBLIC BEARING 7. PARKS -Report by Representative A. Report on Park Commission Meeting Held March 13, 2007 (Att.- Draft Minutes) B. Update on Arctic Fever Costs {Att.- Director of Public Works memorandum) 8. PLANNING -Report by Representative A. Conditional Use Permit Amendment for Fire/Rescue Powerboat (Att. -Planning Director's memorandum) Applicant- Shorewood Yacht Club Location: 600 West Lake Street 9. GE1\'ERAL/NEW BUSINESS A. Park Commission Appointments (Att. -Administrator's memorandum, Resolution) B. 2007 Funding for Senior Community Services (SCS) {Att. -Administrator's memorandum) 10. ENGINEERIl~TG/PUBLIC WORKS A. Approval of WSB Proposal for Professional Services for Stormwater Management Plan (Att. -Engineer's memorandum} 11. STAFF AND COUNCIL REPORTS A. Administrator & Staff B. Mayor & City Couneil 12. ADJOURN cITY of SHOREWOOD 5755 COUNTRY CLUB ROAD •SHOREWOOD, MINNESOTA 55331-8927 • (952) 474-3236 FAX (952) 474-0128 • www.ci.shorewood.mn.us • cityhall@ci.shorewood.mn.us Celebrating 50 Years • 1956 - 2006 Executive Summary Shorewood City Council Regular Meeting Monday, 26 March 2007 • 6:15 P.M. -Special Meeting to Inten~iew Park Commission candidates • 7:30 P.M., or Immediately Following Regular City Council meeting -Work Session to discuss Liquor Store Operations Agenda Item #3A: Enclosed is the Verified Claims List for Cotu7cil approval. Agenda Item #3B: Staffing - no action required. Agenda Item #3C: As part of project P-06-02 Badger Park -Football and Hockey Lighting, a geotechnical analysis is required for light pole foundation design. A motion accepting the proposal is recommended. Agenda Item #3D: The 135`i' anniversary of Arbor Day is Friday, April 27. The National Arbor Day Foundation encourages cities to recognize Arbor Day with a proclamation. For the past several years, the City has adopted a resolution proclaiming Arbor Day and encouraging residents to observe Arbor Day by protecting our trees and woodlands and/or planting trees. A resolution Proclaiming Arbor Day on April 27 has been prepared. Agenda Item #3E: As part of the Amlee Manitou road project LR-O1-06, analysis is necessary to determine the existing conditions from a geotechnical and groundwater viewpoint. A motion accepting the proposal is recommended. Agenda Item #3F: Over the past few years, the Capital Iinproveinent Program has listed reconstruction of the Badger Football Field Lightinb System. Staff has previously presented the need for upgrades to the subject lighting system, as part of the Park Capital Improvement Program. The Park Commission reviewed preliminary estimates for the installation of a new lighting and control system for the Badger Footbali Field, and has made a recommendation to the City Council to move ahead with design and bidding of the project. Plar,.s ha~~e been prepared, and Staff is recoi~lr.7endin~, that they be approved and published for bidding. ~~ ~T®~0 PRINTED ON RECYCLED PAPER Executive Summary -City Council Meeting of 26 March 2007 Page 2 of 2 Agenda Item #3G: Last year Tony Ltu1d received a conditional use permit and variance to build a new home on a substandard lot at 27695 Island View Road. Mr. Lund's buyer apparently backed out of the deal at the last minute, and the home will not be built within the required one year from the date of approval. Mr. LLU1d has requested an extension of time to use the variance and CUP. The Zoiung Code provides for such extensions for up to six months. The Planning Commission voted unatumously to recommend approval of the extension. Agenda Item #7A: Park Commissioner Josh Trent will report on the Mal-ch 13, 2007, Pails Commission meeting. Agenda Item #7B: The City Council directed that Staff report back as to the total costs for the Arctic Fever event that was conducted in January 2007. Larry Brown, Director of Public Works will present the report. Agenda Item #8A: The Shorewood Yacht Club (SYC) has agreed to allow the Excelsior Fire District (EFD) to keep its fire/rescue boat (f/rb) at the yacht club. The Planning Commission recommended approval of an amendment to the SYC conditional Use Permit (CUP) that would allow an additional power boat (the f/rb) to be kept at a new dock to be constructed at the west end of the SYC site, near Timber Lane. The recommendation was contingent upon a positive legal opiiuon from the City Attorney, stating that the approval would not set a precedent for additional power boats at the site. They also recommended that the EFD and City staff work together to resolve the issue of parking fire vehicles on or near Timber Lane. Agenda Item #9A: There is one open seat for athree-year teen to be filled on the Park Commission. Earlier this evening, Council interviewed three candidates for this position. A resolution making the Parlc Commission appointment has been prepared. Agenda Item #9B: The Council authorized partial funding of the 2007 invoice from Senior Community Services at the March 12 meeting. Further discussion was scheduled for the March 26 meeting. Staff has assembled additional information regarding Council's discussion of SCS's requested increase in funding during the 2007 budget process. It is expected that Ben Withlzart, SCS Executive Director, will be present during the Council meeting. Agenda Item #10A: In 2008 the City of Shorewood will need to submit an updated Comprehensive Water Resource Management Plan. This plan is required by Metropolitan Surface Water management Act (Chapter 601 Laws of 1990). WSB and Associates, Inc. has provided a proposal for updating the Comprehensive Water Resource Management Plan. A motion accepting the proposal is recommended. CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 12, 2007 MINUTES CONVENE CITY COUNCIL MEETING 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. 1. Mayor Lizee called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Lizee; Councihnembers Callies, Turgeon; Wellens, and Woodruff; Attorney Keane; Finance Director Burton; Director ofr~?u~lic,Works Brown; and Engineer Landini Absent: None B. Review Agenda Wellens moved, Callies seconded, Approving the Agenda as presented. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Mnutes,February 26,2007 Wellens moved, Woodruff seconded, Approving the City Council Regular Meeting Minutes of February 26, 2007, as Amended in Item S.A, Page 3, Paragraph 6, Sentence 2, change "levels to those required, maybe the City should challenge the mandate and not comply with it" to "levels to those required, the City may he the first, ,city unable to comply", and in Item 9.F, Page 8, Paragraph 5, Sentence 3, change "He' stated he would support Dawson's attending the first committee with the goal" to "Ile: stated he would support Dawson's attending the first committee meeting;~i~ith the goal", and'in Item 9.F, Page 8, Paragraph 9, Sentence 5, change "present Council with an !nOdate on the Friends Board's 'activities on a quarterly" to "present Council with an update on the Friends Board's. activities quarterly". Motion passed 4,!01 with Callies abstaining due to her absence at the meeting. B. City Council Work Session Minutes, February 26, 2007 Woodruff moved, Turgeon seconded, Approving the City Council Work Session Minutes of February 26, 2007, as Amended in Item 2, Page 2, Paragraph 1, Sentence 8, change "boat could not be launched at any other site on Lake Mille Lacs" to "boat could not be launched at any other site", and change Item 2, Page 4, Paragraph 3, Sentence 3, change "Mr. Hodapp was instrumental in increasing the fee from fifty-cents to 85-cents rather than the proposed increase to $1.00" to "Mr. Hodapp was instrumental in limiting the increase to 35 cents (from 50-cents to 85-cents)". Motion passed 4/0/1 with Callies abstaining due to her absence at the meeting. 3. CONSENT AGENDA Mayor Lizee reviewed the items on the Consent Agenda. ~ ^ SHOREWOOD CITY COUNCIL REGULAR MEETING March 12, 2007 Page 2 of 9 A. Approval of the Verified Claims List (This item was moved to Item 9.A under General/New Business.) B. Staffing - No action required C. Concession Operation Services Agreement D. Approval of the Park Coordinator Services Agreement E. Ordinance Amending Seasonal Weight Restrictions .(This item was moved to Item 9.B under General/New Business.) F. Recycling Services Agreement G. Approving ORDINANCE NO. 435, "An' Ordinance Amending 'Chapter 201 of the Shorewood City Code Relating to the Planning Commission." H. Approving a License Agreement for Use of Public Storm Sewer System`'i`or Peach Circle (This item was moved to Item 9.C under GenerallNew ~usiness.) I. Approval of the Agreement with, Minnetonka Community, Education for Lifeguard Services for Crescent Beach J. Approval of a License Agreement .for Use of: llata with the Minnehaha Creek Watershed District (This items was moved to Item 9.C under General/New Business.) K. Authorize Expenditure of Funds for Sanitary Sewer Maintenance L. Authorise Es~enditure'of Funds for Vehicle Maintenance Wellens moved, Waodruff seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions The-~ein.. Motion passed 5/0. 4. MATTERS FROM THE FLOOR There were no matters from the f7c~or presented this evening. 5. REPORTS AND PRESENTATIONS None. 6. PUBLIC BEARING A. 7:00 p.m. -Public Information Hearing Regarding Storm Water Pollution Prevention Program Mayor Lizee opened the Public Hearing at 7:11 P.M. SHOREWOOD CITY COUNCIL REGULAR MEETING March 12, 2007 Page 3 of 9 Director Brown stated Engineer Landini would give the presentation outlining the City's Storm Water Pollution Prevention Program (SWPPP) and items that would be included in the annual report. Those two items were the main requirements for obtaining a National Pollutant Discharge Elimination System (NPDES) permit, a permit required by the Federal Clean Water Act. (A complete Agenda of the information presented to satisfy the requirements of this Program and permit are attached to these meeting minutes. A complete copy of information referenced in the Program presentation can be found on record at City Hall.) Engineer Landini provided a brief overview of the following items with regard`- o Shorewood's SWPPP. - What storm water was -rain, snow melt, and other surface runoff and drainage - Where storm water travels to in the City • It travels over land, in ditches, and though pipes throil~l~out the City • It discharges into Lake Minnetonka, or_into~P,urgatory Creek (14% of the City's discharges) and then on into the Milliiesota River - The difference between "point source" and "nonpoit}t source" • Point source -storm water ru`coff that trav,~ls through a conveyance system which is regulated under a NPDES pei~lnit trom'the Minnesota Pollution Control Agency (MPCA) • Nonpoint source -: storm water runoff that is not a point source (it originates from snow melt, residential car-wash water; etc.) and it is addressed by the City's Municipal Separate Stdr.n Sewer Systen~s'(MS~} permits from the MPCA - Storm water challenges • Storm water quality decreases as it travels throughout the City by absorbing nutrients - • The volume' of storm waterincreases as a`result of increases in hardcover • .Illicit disch~arpes and illicit `connections result in non-storm water discharges efitei~ing the systems - The two separate. ~mderground systems'for storm water flow -the sanitary sewer system which flows into the mater treat~rientplant in Shakopee, and the City'sstonn water drain ~~ syste~in that flows i~ito Lake Mi~~netonka and Purgatory Creek - ,' Storm water' pollutants -sediment, nutrients, bacteria, oxygen demand, oil and grease, trace m.etals;'tgXic chemicals~ehlorides, and thermal impacts L Stone water impact on Nliimesota Water quality -there are approximately 90,000 miles of stream and river waterways; and of the 10% of those waterways that had been assessed, 40% ~uei•e impaired - Requirements io=obtain the NPDES permit • ~~~' [1zlplement a storm water pollution prevention program (SWPPP) • Track progress toward goals • Report on progress toward goals - The City's SWPPP had six minimum control measures (MCMs) • MCM 1 -Public Education and Outreach ^ Develop a community outreach plan - in progress ^ Education materials developed by the MPCA and MCES are distributed via the ShoReport and on the City's web site ® MCM 2 -Public Participation and Involvement ^ Provide public notice -which was done for this public hearing SHOREWOOD CITY COUNCIL REGULAR MEETING March 12, 2007 Page 4 of 9 ^ Create a public involvement plan -solicit public feedback at this public hearing ^ Hold a public hearing on the program -this meeting • MCM 3 -Illicit Discharge and Detection Elimination ^ Develop and maintain a storm sewer system map ^ Educate the residents on problems related to dumping in storm sewers • MCM 4 -Construction Site Storm Water Runoff ^ Enact the MPCA's model ordinance ^ Coordinate the erosion and sediment control program, and the NPDES construction storm water permitting with lie Watershed District ^ Educate the construction industry • MCM 5 -Post Construction Storm Water M~uageinent ^ Adopt the MPCA's model storm water management ordinance ^ Ensure proper operation and niair~~erance ofpost-construction controls • MCM 6 -Pollution Prevention and Good Housekeeping ^ Implement an operatiois~ and management program ;that ,focuses on pollution prevention, ^ Train community employees oil: good Housekeeping practices ^ Educate the community on pollution prevention - Some of the benefits of a SWPPP to the City • Enhanced fishing • Enhanced opportunities for recreation • Reduced flood damage • Drinking water benefits • Navigatioitalbenefits on Lakc Nlimletonka • Reduced iIliless • Enhanced acstlaetic value - How`the public can get involved • Follow pollirtionpaventio~l tips • Pass on information about the storm water program to other residents • ~ Report any storm water issues to the City Engineer _ Seeing iio;`one present wishing, to speak on this topic, Mayor Lizee opened and closed the public testimony portion of the Public'Hearing at 7:23 P.M. Councilmember Wellens questioned if the City's policy should change with regard to installing curbs and gutters as they may-'negatively impact storm water runoff. Director Brown explained that the volume of storm water does need: to, be managed; curbs and gutters do not increase the volume of stone water runoff, but they may increase the flow rate. In response to another question, Brown stated the City had received a report from Peter Willenbring, WSB and Associates, with regard to updating the City's storm water management plan. In response to a question from Councilmember Turgeon with regard to storm water best management practices, Director Brown stated one of the more significant challenges was the increased level of documentation required to track inspections of storm water structures; there were not any major policy changes from 2006.