041194 CC Reg AgP
B.
Roll Call
Mayor Brancel
stover
Daugherty
Lewis
Benson
...
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, APRIL 11, 1994
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 PM
Following the regular portion of the meeting, the City Council
will adjourn to Work Session format. No action will be taken
at this time.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
C. Review Agenda
D. Presentation to Howard Stark
2 . APPROVAL OF MINUTES
City Council Regular Meeting Minutes - March 28, 1994
(Att.-#2 Minutes)
3. CONSENT AGENDA - Motion to approve items on Consent
Agenda & adopt resolutions therein:
A - A Motion Approving Donation of $1,000 to 1994
4th of July Celebration as Budgeted (Att.-#3A
Letter from Excelsior Chamber of Commerce)
B - A Motion to Approve an Extension of Time to
file a Final Plat Robert S.C. Peterson 2nd
Addition (Att.-#3B Planner's Memorandum)
C - A Motion to Approve the Revised Light Equipment
Operator Job Description (Att. -#3C Proposed Job
Description)
D - A Motion to Approve a Resolution Authorizing
Submittal of the 1994 Hennepin County Grant
Application for Residential Recycling Funding
(Att.-#3D Proposed Resolution)
E - A Motion to Approve a Temporary Sign Permit
Applicant: Video Update, Andrew Schmidt
Location: 19465 Highway 7
(Att.-#3E Planner's Memorandum)
4. PARK - Report by representative
B Report
Administrator
on
Technology
Review
City
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CITY COUNCIL AGENDA APRIL 11, 1994
Page 2 of 2
5. PLANNING - Report by Representative
Consideration of a Simple Subdivision
Applicant: Bob pierce
Location: 25380 Smithtown Road
(Att.-#5A Planner's Memoranda)
6. A MOTION TO ACCEPT THE BIDS FOR PARKING LOT RENOVATION AT
CITY HALL/BADGER PARK (Att.-#6A Engineer's Memorandum;
#6B Bid Tabulation)
7 . CONSIDERATION OF AGREEMENT WITH RTB FOR A PARK & RIDE
(Att.-#7A Administrator's Memorandum; #7B Proposed
Agreement)
8. CONSIDERATION OF A RIGHT-OF-WAY PERMIT
Applicant: V.A. Hidding
Location: 5885 Strawberry Lane
(Att.-#8 Planner's Memorandum)
9 . o'O-eo. V TO APPROVE A REQUEST TO CHANGE ANTENNAS ON THE
yost-\' _..:I.OWER - CELLULAR ONE (Att. -#9 Planner's Memorandum)
10. MATTERS FROM THE FLOOR
11. DISCUSSION ON POLICY ISSUES
A - Discussion on Age Requirements for the Season's
P.U.D.
B - Discussion on Participation in Goose Round-up
12. ADMINISTRATOR & STAFF REPORTS -
A - Wood Duck Circle - Street & Street Light
C - Recommendation on MWCC Litigation
13. MAYOR AND CITY COUNCIL REPORTS -
14. ADJOURN SUBJECT TO APPROVAL OF CLAIMS - (Attachment)
WORK SESSION
(time permitting)
1. DISCUSSION ON CAPITAL IMPROVEMENT ISSUES
A - Review of City Water Issue (Att.-#lA Planner's
Memorandum)
**
B Street Improvements Special Assessments
(Att.-#lB Engineer'S Memorandum)
2 . ADJOURN
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EXECUTIVE SUMMARY
SHOREWOOD CITY COUNCIL MEETING
MONDAY, APRIL 11, 1994
AGENDA ITEM #lD: Howard stark will be present at the beginning of
the meeting for a presentation of a plaque upon his retirement for
10 years of service to the City in the Public Works Department.
AGENDA ITEM #3A: We have received our letter of request for funds
for the Fourth of July Celebration. $1,000 has been budgeted in
1994 as had been done in the past.
AGENDA ITEM #3B: Staff recommends a six month extension for Robert
and Claire Peterson to file the final plat for the Robert S.C.
Peterson 2nd Addition.
AGENDA ITEM #3C: This light equipment operator job description
includes requirements of the Americans Disabilities Act and needs
Council action for adoption. All job descriptions will eventually
need similar updating.
AGENDA ITEM #3D: This is an annual resolution authorizing the city
to submit an application for Hennepin County funding of our
recycling program.
AGENDA ITEM #3E: Staff recommends approval of a temporary sign
permit for the Video Update store at 19465 state Highway 7. The
sign advises patrons that the store will remain open during
reconstruction of the Vine Hill Road intersection.
AGENDA ITEM #5: Robert pierce has requested approval to divide the
property located at 25380 smithtown Road into two lots. The staff
and Planning Commission have recommended approval of the
preliminary plat.
AGENDA ITEM #6: This is the re-bidding of the city Hall/Badger
Park parking lot. A motion would be to accept the low bid as
recommended by the City Engineer.
EXECUTIVE SUMMARY - APRIL 11, 1994 COUNCIL MEETING
Page 2 of 2
AGENDA ITEM #7: This is the agreement as proposed by the Regional
Transi t Board under which they would pay an amount toward the
reconstruction of the City Hall parking lot. In return, the City
would reserve 17 parking stalls as a "park & ride".
AGENDA ITEM #8: Mr. Hidding built a massive, masonry mailbox
structure six inches from the paved surface of Strawberry Lane,
without permits and after being advised that the structure was not
allowed. Staff recommends denial of the right-of-way permit and
removal of the structure within five days.
AGENDA ITEM #9: Postponed
.
AGENDA ITEM #llA: The developer of Season's P.U.D. may be
requesting that the City lower the age requirements from 62 to 55.
Brad Nielsen will review the facts for the City Council discussion
on this topic.
AGENDA ITEM #llB: Enclosed is a letter of request from a resident
to participate in the goose round-up program. The City
participated with funding of this round-up program for a three year
period which ended several years back. The enclosed survey of
neighboring cities indicates that cities allow residents to
participate in the program, but only Deephaven has set aside funds
for city participation.
.
AGENDA ITEM #12A: Residents attended the last City Council meeting
and asked what the priority is for Woodduck Circle in our street
reconstruction program. They also mentioned they would like to
request street lights. The city Engineer and Public Works Director
are recommending that the street not be re-built at this time as it
is not any worse than a number of Shorewood streets. At this point
we have not received a petition for street lighting.
AGENDA ITEM #12B: Enclosed is the technology review report by
David Hartley. Mr. Hartley intends to attend the meeting to
briefly explain his recommendations and answer questions.
Council member Daugherty has indicated that if he can make the
meeting at all, he will be late. He has another commitment.
Timing of work sessions is at the complete discretion of the City
council. Keep in mind however that the Planning commission hopes
to have a joint meeting with the City Council regarding the
comprehensive Plan following the May 9th meeting. If at all
possible, the Council should try to have the planned work session
after this meeting.
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CITY OF SHOREWOOD
REGULAR CITY COUNCIL MEETING
MONDAY, MARCH 28, 1994
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
The meeting was called to order by Acting Mayor Daugherty at 7:05 p.m.
A. Pledge of Allegiance
B. Roll Call
.
Present:
Acting Mayor Daugherty; Councilmembers Benson, Lewis and Stover;
Administrator Hurm, Engineer Dresel, Attorney Keane, and Planning
Director Nielsen.
Absent:
Mayor Brancel.
c.
Review Agenda
Stover moved, Benson seconded to approve the agenda for March 28, 1994, with additions:
7.A.1. Approval of Hoisington Koegler Group Inc. Letter Agreement; 7.A.3. Approval of
Installation of Batting Cage. Motion passed 4/0.
2. APPROVAL OF MINUTES
.
A. City Council Regular Meeting - March 14, 1994
Lewis moved, Benson seconded to approve the Regular Council Meeting minutes of March
14, 1994. Motion passed 4/0.
B. Amendment to the Council Minutes of February 14, 1994
Lewis moved, Benson seconded to approve the Regular Council Meeting minutes of
February 14, 1994 amended by adding Consent Agenda Item 3.G. Motion to Approve the
1994-1995 AFSCME Contract. Motion passed 3/0. Stover abstained.
3. CONSENT AGENDA
Acting Mayor Daugherty read the Consent Agenda for March 28, 1994.
Benson moved, Stover seconded to approve the Consent Agenda and to adopt the Motion
and Resolutions therein:
REGULAR CI1Y COUNCIL MINUTES
MARCH 28, 1994 - PAGE 2
A. Motion to Approve a $50 Contribution to the Hennepin County Fair.
B. RESOLUTION NO. 94-34 "A Resolution Approving An Agreement for Engineering
and Surveying Services for the Design of an MSA Sidewalk Along Old Market Road."
C. RESOLUTION NO. 94-35 "A Resolution Approving the Final Plat of Brynmawr
Place. "
Motion passed 4/0.
4. RECONSIDERATION OF STREET LIGHTING ON LAWTONKA DRIVE
Nielsen stated that according to NSP, hooded-type street lights are available for installation
at no extra charge. This type of light is designed to direct more light on the street than on
the adjacent property. .
Mr. Donald Shafer, 23880 Smithtown Road, stated his property abuts the Lawtonka cul-de-
sac where two street lights are proposed for installation. He explained his inability to attend
the two previous Council meetings at which this matter was discussed, but noted that letters
of objection were delivered to the Council and his son and daughter represented him at the
March 14 meeting. Shafer reiterated his objections to the street lights citing that the lights
are unnecessary for traffic safety and property security and will adversely impact his
property. He pointed out that 48 bright lights attached to the dwellings which are turned on
at night provide ample light for the area. He indicated that wiring has been installed for
a street light at the intersection of Timber Lane Road and Lawtonka Road and stated a
light at that location makes sense because it is an intersection.
Chuck Juhl, 23770 Lawtonka Drive, stated he received the meeting notice today and that
other residents may have been present if notices had been received sooner. He explained .
the coach lights on the homes are turned on because of the absence of a street light and
that Mr. Shafer's exposure to lighting will diminish once the street light is installed because
the coach lights will no longer be needed. He stated the light is necessary not so much for
security but to navigate (walk dogs, etc.) in the neighborhood. Juhl stated that if the
architecture can be achieved for a non-obtrusive light directed away from Mr. Shafer's
property and the lighting requirements satisfied for the neighborhood, the coach lights will
not be needed. Speaking as a representative of the residents, Juhl stated they wish to be
good neighbors and it is not their intent to interrupt or interfere with adjoining residents;
however, the Lawtonka residents believe the neighborhood needs the street light.
Lewis explained that installation of one street light in the cul-de-sac was approved by the
Council without hearing the objection due to the timing of receipt of the Shafer's letters and
that the Council generally does not promote light pollution.
Nielsen stated the original petition requested one street light at the west end of the cul-de-
sac and one mid-way, but the mid-block light was denied because it did not meet the City's
REGULAR CITY COUNCIL MINUTES
MARCH 28, 1994 - PAGE 3
policy criteria. The light at the west end, however, was approved based on the policy. He
stated that a request has not been received for a street light at Timber Lane and Lawtonka
Drive.
Following discussion, it was agreed that a compromise be worked out among the Lawtonka
residents, the developer/architect of that neighborhood, Mr. Shafer, and City staff to select
and install a street light fixture at the approved location which will be acceptable for the
parties concerned. The Council therefore reaffirmed its February 28, 1994 action
authorizing installation of a street light at the west end of the cul-de-sac on Lawtonka Drive.
Stover suggested that the broad issue of lighting be addressed, at the Planning Commission
level, as part of a development proposal to avoid problems similar to the Lawtonka
situation. The Councilmembers agreed with the suggestion.
. Stover moved, Benson seconded to direct the Planning Commission to evaluate the broad
issue of lighting as a characteristic of proposed developments. Motion passed 4/0.
5. RESIDENT'S REQUEST TO ADDRESS SPECIFIC STABLE PERMIT
.
Mr. Robert Whelan, 5910 Cathcart Drive, requested that the stipulations in the City's letter
dated December 7, 1993, be rescinded because his stable permit application has been
previously approved by the Council and Attorney. He pointed out that before buildings and
fences were installed, approvals were obtained from the City. When discussed with the City
in the past, it was understood that if changes to the ordinance occurred, his facility would
be grandfathered until the property was sold at which time a new owner (with horses) would
have to comply with the current ordinance or if Whelan sold his horses and at some future
time reapplied for a stable permit. Whelan requested that the City provide him with written
documentation of his status as an approved horse/stable facility through the grandfather
provision in the ordinance to avoid potential problems in the future.
Nielsen stated that under the amended ordinance, items 2, 3, and 4 in the referenced letter
are resolved. The only remaining question regarding Mr. Whelan's permit application is the
number of horses and the amount of acreage he owns.
Mr. Whelan stated the ordinance currently requires 1/2 acre per horse; he has 2 acres of
land which are 2 parcels across the street from one another; he currently has 3 horses.
Whelan stated that he has previously been approved for 4 horses on his property and
understands that such approval is continued through the grandfather provision. Whelan
stated the 3 horses are alternated together from side to side and noted he does not plan to
acquire a 4th horse. He stated the barb wire on his property has been removed.
Hurm pointed out that there is no grandfather clause in the ordinance.
The Councilmembers discussed Mr. Whelan's current situation, found it to be acceptable,
and noted that his property contains adequate acreage, barbed wire fencing has been
REGULAR CITY COUNCIL MINUTES
MARCH 28, 1994 - PAGE 4
removed, and setback requirements are satisfied. Council requested that documentation of
the current situation be provided with the stable permit issued in 1994.
6. PUBLIC HEARING 7:30 P.M. - CONSIDERATION OF HORSE & PONY
CODE/ZONING CODE AMENDMENTS - ELECTRIC FENCES
A Motion to Adopt an Ordinance Amendment to City Code Chapters 702 and 1201
Acting Mayor Daugherty opened the Public Hearing at 7:35 p.m.
Mr. Robert Whelan, 5910 Cathcart Drive, stated the changes proposed to the horse and
pony ordinance are sufficient to take care of the problems. He indicated the important
factor is the grandfather clause for existing horse owners and requested that each individual
horse owner be provided with a document stating that they are grandfathered to ensure that
commitment for the future.
.
Acting Mayor Daugherty closed the Public Hearing at 7:39 p.m.
Stover commended the Planning Commission for its excellent recommendations for changes
to the ordinance. She supported the amended ordinance.
Stover moved, Lewis seconded to adopt ORDINANCE NO. 288, "An Ordinance Amending
Chapter 702 of the Shorewood City Code Relating to Horses and Ponies."
Motion passed 4/0.
Stover moved, Lewis seconded to adopt ORDINANCE NO. 289, "An Ordinance Amending
Chapter 1201 of the Shorewood City Code Relating to Zoning Regulations."
Motion passed 4/0.
.
7. PARK - Report by Representative
Park Commission Chair Jennifer McCarty reviewed the recommendations presented by the
Commission for Council approval. During discussion, McCarty and staff responded to
Councilmembers' questions regarding the type balyard to be installed at Silverwood Park,
specific work and associated costs covered by the consultant's agreement, grading, parking,
color of playground equipment, size and maintenance of the skating pond, and trails.
A.I. A Motion Approving Hoisington Koegler Group Inc. Letter Agreement
Benson moved, Daugherty seconded to approve the Hoisington Koegler Group Inc. Letter
Agreement for professional services related to improvements at Silverwood and Freeman
Parks, for an amount not to exceed $11,100, as recommended by the Park Commission.
Motion passed 4/0.
R}:GULAR CITY COUNCIL MINUTES
MARCH 28, 1994 - PAGE 5
A.2. A Motion Approving Silverwood and Freeman Park Plans and Specifications
-
Benson moved, Lewis seconded to approve the plans and specifications for Silverwood and
Freeman Parks, as recommended by the Park Commission. Motion passed 4/0.
A.3. A Motion Approving Installation of a Batting Cage
Benson moved, Stover seconded to approve installation of a batting cage at Freeman Park,
as recommended by the Park Commission. Motion passed 4/0.
B. Review of Shorewood Park Foundation By-laws
.
McCarty reported that the members of the Commission, the community, and the sports
organizations are enthusiastic about the Park Foundation. It will save taxpayers money,
provide community involvement and the opportunity to work together on a vision to improve
the City's parks. She reported that citizens are interested in becoming members of the
Board. McCarty directed the Council's attention to the first four Articles of the Bylaws
which include the Purposes of the Corporation and the composition of the Board of
Directors.
.
Lewis stated support for the concept of the foundation, expressed concern that the Board
not be dominated by sports organizations, and expressed the hope that citizens will
participate and be represented on the Board. Stover agreed with Lewis' concern and
expressed support for the foundation. Daugherty requested clarification regarding the
notion that the foundation will bring sports organizations together. McCarty stated that
communications among the groups will be improved, it will provide a fund-raising
mechanism, and fees will be kept down. Stover inquired whether provisions are in place to
avoid domination of the organization by any specific group. McCarty explained that the
Bylaws provide for a Board composition that mathematically precludes dominance by any
representation. Lewis pointed out that the Council may remove any director with or without
cause. Hurm noted that the Board of Directors can make changes to the Bylaws of the
Foundation. The Councilmembers agreed that the Park Commission should recommend
names of candidates for the Foundation's Board 'of Directors for the Council's consideration.
Lewis moved, Benson seconded to approve the By-Laws of the Shorewood Park Foundation,
as recommended by the Park Commission. Motion passed 4/0.
Chair McCarty explained that Park Commissioner Waibel has been unable to attend any
Commission meetings since being appointed in January 1994 because of circumstances
beyond his control related to his employment. The Commission recommends that the
Council consider appointment of a replacement for Mr. Waibel due to the uncertainty of
his status. The Commission believes that a full working complement of Commission
members is necessary to efficiently conduct the business before the Park Commission.
REGULAR CITY COUNCIL MINUTES
MARCH 28, 1994 - PAGE 6
Lewis moved, Benson seconded to vacate the position of Park Commissioner Waibel and
directed the stafT to fill the vacancy through established procedures. Motion passed 4/0.
8. PLANNING - Report by Representative
Planning Commissioner Jim Pisula reported on the actions taken and discussions of the
Commission at its March 15 and 22, 1994 meetings/study sessions. Lewis commended the
Planning Commission and Planning Director Nielsen for their conscientious work on the
tedious task of updating the Comprehensive Plan. A Joint Meeting of the Council and
Planning Commission is scheduled for April 25, 1994 to review selected updated Chapter
Summaries of the Comprehensive Plan.
9.
CONSIDERATION OF A REOUEST FOR A LEITER OR RESOLUTION
ENDORSING THE APPLICATION FOR FEDERAL FUNDING FOR A
PEDESTRIAN CROSSING OF TRUNK HIGHWAY 7 NEAR THE MINNETONKA
HIGH SCHOOL
.
Ann Duff, representing the Minnetonka School District, requested the City's support for the
City of Minnetonka's efforts to construct a pedestrian bridge over Highway 7 near the
Minnetonka High School primarily for safety reasons and for enhancement of the trail
system. She reviewed the planned funding methods for the project and noted that
Shorewood is not asked to provide monetary support. Acting Mayor Daugherty read the
Resolution before the Council.
Lewis moved, Stover seconded to adopt RESOLUTION NO. 94-36, "A Resolution of Support
for a Proposed Pedestrian Crossing of Trunk Highway 7 at the Minnetonka High School."
Motion passed 4/0.
10.
MAITERS FROM THE FLOOR
.
Jackie Fure, 5702 Wood Duck Circle, addressed the Council regarding street improvements
and street lights needed on Wood Duck Circle. She inquired when the City will be providing
the improvements and lighting. Daugherty acknowledged her comments and referred the
matter to the staff for investigation and requested that a report be made at the next Council
meeting. It was suggested that Ms. Fure contact the City staff.
11. DISCUSSION ON POLICY ISSUES - None.
12. ADMINISTRATOR AND STAFF REPORTS
Report by City Attorney on MWCC Status
Keane reviewed the status of the City's litigation against the Metropolitan Waste Control
Commission (MWCC). As previously reported, the Hennepin County District Court
ROB DAUGHER1Y, ACTING MAYOR
REGULAR CITY COUNCIL MINUTES
MARCH 28, 1994 - PAGE 7
determined that the State Court of Appeals was the appropriate jurisdiction to hear the
case. Keane stated that a recommendation to appeal that determination will be presented
for the Council's consideration at its next meeting. In addition, he reported that
Administrator Hurm and he have been working with a State legislative committee to
develop legislation to provide procedures for municipalities to deal with the MWCC. Keane
answered Councilmembers' questions during discussion.
13. MAYOR AND CI1Y COUNCIL REPORTS
In response to Lewis' inquiry, Benson reported on the March 17 Public Open House
conducted by representatives of the Minnesota Department of Transportation to present its
plans for reconstruction of the Christmas Lake Road/Highway 7 intersection.
.
14. ADJOURNMENT TO WORK SESSION SUBJECT TO APPROVAL OF CLAIMS
Benson moved, Stover seconded to re-schedule the Work Session and to adjourn the City
Council meeting subject to approval of claims at 9:00 p.m. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Arlene H. Bergfalk
Recording Secretary
TimeSaver Off Site Secretarial
ATTEST:
.
JAMES C. HURM, CI1Y ADMINISTRATOR
.
o:n historic
~f:xcelsior
On the shores of Lake Minnetonka
EXCELSIOR AREA CHAMBER OF COMMERCE
March 17, 1994
.
City of Shorewood
Shorewood City Hall
5755 Country Club Rd.
Shorewo~d, MN 55331
8
Re: 1994 Excelsior Area Chamber of Commerce
4th of July Celebration
Dear Mayors and Council Members:
The largest annual gathering of citizens in the South Lake area
will occur this July 4th on the Excelsior Commons. We need your
assistance to help cover the expenses associated with this public
gathering and traditional 4th of July celebration. As in years
past, we plan a foot race in the morning and evening entertainment
on the Commons followed by fireworks. Your municipality's
contribution towards this event is essential if we are to continue
to enjoy this fine tradition.
.
I will be assisting the Excelsior Chamber of Commerce in organizing
this event and stand ready to answer any questions that you or your
citizens may have regarding this event. Please consider this a
request for the matter to be placed 'on your Council's agenda at its
earliest convenience for consideration of a donation in support of
the 1994 4th of July celebration.
Thank you for your support.
Sincerely,
,,~~Jse-~
Mh W-. Kelly ~
MWK/tas
POST OFFICE BOX 32 · EXCELSIOR, MINNESOTA 55331 . PHONE (612) 474-6461
#311
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',MAYOR
Barb Brancel ' .
COUNCI L
Krlsti Srover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236
MEMORANDUM
TO: Mayor and City Council
FROM: Brad Nielsen
. DATE: 6 April 1994
RE: Robert S. C. Peterson
FILE NO.: 405 (93.05)
In November of 1993, Robert Peterson was granted approval of a preliminary plat called
Robert S.C. Peterson 2nd Addition. In the attached letter, dated 22 March 1994, Claire
Peterson requests additional time to file a final plat for the property.
.
Section 1202.04 Subd. 1.a. of the Subdivision Code requires that a final plat be submitted
within six months of preliminary plat approval. That section of the Code also allows the
City Council to grant an extension of the six-month deadline.
It is recommended that an extension be granted to the Petersons stipulating that they must
submit a [mal plat no later than 31 October 1994.
cc: Jim Hunn
Tim Keane
Claire Peterson
;.1, Resident/a! Comrnunir:/ on !....~?<.:::: .1'.1in,';e[S'~~,{5'S SOLr:i7 Shore
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March 22, 1994
Mr. Brad Nielsen
City Planner
Shorewood City Hall
5755 Country Club Road
Shorewood, MN 55331
Dear Mr. Nielsen:
After a discussion with my husband yesterday we would like an
extension on our lot approval, which was granted by the City
of Shorewood in November of 1993. We have been advised by our
realtor that the simple sub-division and lot lines that we
submitted may not be acceptable to a new buyer and therefore
we would like to leave our options open.
Thank you.
Sincerely,
"
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Claire Lou Peterson
5480 Carrie Lane
Shorewood
Minnesota
55331
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April 1, 1994
JOB DESCRIPTION
position: LIGHT EQUIPMENT OPERATOR
Ob;ective and Scope
The Public Works Department is responsible for a high level of
maintenance of City property at the most favorable cost. The light
equipment operator performs public works maintenance activities and
performs related work as required.
Relationship
Reports to:
Director of Public Works or Working Foreman in
Director's absence.
Specific Responsibilities
A.
Operates all types of public works equipment and performs
manual labor functions as necessary for the following reasons:
Installation or repair of sanitary, storm sewer or water
systems
Location of manholes, sewer lines, water lines, etc.
including reading of sewer and water utility as-builts
Maintenance of streets, parking lots, bridges, and City
owned property including cleaning, patching, plowing,
sanding, grading, and clearing
Installation and maintenance of parks, beach and trails
including:
Maintenance of irrigation systems
Installation and maintenance of athletic fields
Maintenance of ice rinks
Construction and maintenance of trails
Maintenance of swimming beach and equipment
Maintenance of recreational buildings
Perform lawn, tree, shrub and plant care activities
B.
Performs general maintenance, both interior and exterior, on
City owned buildings.
C.
Performs carpentry tasks as needed on City owned property.
D.
Maintains safe working practices as a means of preventing
accidents; follow department guidelines for safe operation of
equipment and vehicles; and follow safety guidelines and
manufacturers manuals.
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Light Equipment Operator - Job Description Cont.
Page 2
April 1, 1994
E. Performs preventive and routine maintenance on City equipment
on a regular basis and maintains thorough records as required
by Supervisor.
F. Performs material handling activities including loading and
unloading materials.
G. Maintains good public relations through courteous treatment of
the public.
H. Maintain public health and safety by efficient and quick
elimination of possible hazards.
1.
Shall be available during emergency conditions such as severe
rainstorms and during snow removal and ice control operations
as required by the Supervisor.
.
J. Must be available for stand-by duty during the week on a
rotating basis and will perform work on Saturday-Sunday and
holidays as required.
Requirements:
1. Education - high school graduate.
2. Minimum of 3 years experience in public works or related field
preferred.
3. Class B commercial drivers license with tanker endorsement.
4.
Ability to perform in one or more specialty area as assigned
by the Director.
.
5. Ability to handle public contact in a courteous and tactful
manner.
6. Abili ty to work effectively and harmoniously with others under
a minimum of supervision with varying demands.
7. Be able to handle and maintain accurate and up-to-date records
and complete reports.
8. Be able to operate with a minimum of supervision and make
responsible decisions on his/her own initiative.
CITY OF SHOREWOOD
Physical Demands & Job Description Supplement
position: Liqht Equipment Operator
Department: PUblic Works
Normal Shift = 8 hours (7:00 a.m. - 3:30 p.m.)
WORK ENVIRONMENT:
.
PHYSICAL DEMANDS
Physical Activity Frequency
N = Never
S = Seldom - represents
o = Occasional - represents
1 - 5%
6 - 33%
Check
X Walking/Standing
Freq. Describe:
o Working on equipment, parks or
roads
F Welding; repairing equipment;
driving vehicles
S When doing brake work, bench
or overhead work; flagging
X
Sitting
X
Standing in one place
Reaching:
.
X
Above shoulders
S Servicing, under car work on
hoist
S Climb stairs, getting into
large equipment, ladders
S Hand tools, aligning parts,
shoveling
S Brake work, welding,
installing parts
o Picking up parts, working on
vehicles, raking
o Working on vehicles &
equipment, weed trimming
F Hand tools, operating
equipment
X
Climbing.Height 20'
X
Pulling/Pushing
X
Kneeling, squatting
S
Bending, stooping
X
Twisting, turning
X
Repetitive movements
(hands, wrists)
. -~ ..'" :.
Use Hands for repetitive activity:
x
Simple grasping
x
X
Firm grasping
Fine manipulating
X
Use feet for
repetitive movements
Lifting:
Above shoulder S
Freq. Weight
20#
waist to shoulder S
Knee to waist
S
Floor to knee
Carrying
S
S
Physical Senses:
X Vision
X Color vision
X Hearing
X Talking
X Smelling
X Feeling
100#
100#
100#
100#
S Hand tools, nuts & bolts,
parts
S Hand tools, parts installation
S Removing & installing small
parts
F Driving vehicles, walking
Comments
Tools, air tools, engine
parts
Repairing heavy equipment,
installing parts
Repairing heavy equipment,
installing parts
Tires with wheels
Heavy equipment parts,
cutting edges
.
Operate equipment, repairs
Tracing color codes on wires,
different oil
Listen to engine operation or
malfunction
Communicate problems & solutions
Fumes/exhaust
Hot parts, vibrations
.
Environmental Conditions - Job Hazards:
Hazardous Substance Freq. Description
X
X
X
X
Gases
Chemical
Fumes
Dust
S
o
S
o
Exhaust, diesel fuel, sewer
Aerosol, carb cleaners, solvents
Fumes & exhaust, burnt wires
Dust & dirt on equipment
;
.
.
Physical Agents
X Heat, cold, frequent
temp. changes
X Wet, dry
X Noise
X Vibrations
X Unprotected heights
X Electrical hazards
X Mechanical hazards
(equip., moving parts)
X Time spent outside 60%
X Time spent inside 20%
X Time spent in vehicle
20%
Describe
Repair equipment outside
Snow, rain (off-site)
Hammer, air wrench, engines
Power tools
Truck boxes
Welding cables
Equipment running, dump box
Additional Requirements: (i.e. driving, reading) Physical exam
required.
Evaluated by:
Date:
. .
CITY OF SHOREWOOD
RESOLUTION NO. 94 -
A RESOLUTION AUTHORIZING SUBMITTAL OF THE
1994 HENNEPIN COUNTY GRANT APPLICATION FOR
RESIDENTIAL RECYCLING FUNDING
WHEREAS, pursuant to Minnesota statute 115A.551, by December
31, 1994, each County in the metropolitan area will have as a goal to
recycle a minimum of 35 percent (35%) by weight of total solid waste
generation, and each County must develop and implement or require
political subdivisions within the County to develop and implement
programs, practices, or methods designed to meet its recycling goal; and,
WHEREAS, pursuant to Minnesota statute 115A. 552, Counties shall
ensure that residents have an opportunity to recycle; and,
.
WHEREAS, Hennepin County Ordinance 13 requires each city to
implement a recycling program to enable the County to meet its recycling
goals; and,
WHEREAS, the County adopted a Hennepin County Residential
Recycling Funding Policy to distribute funds to cities for the
development and implementation of waste reduction and recycling programs;
and,
WHEREAS, to be eligible to receive these County funds, cities
must meet the requirements set forth in the "funding policy"; and,
WHEREAS, the City desires to receive these County funds.
NOW, THEREFORE BE IT RESOLVED by the city Council of the City
of Shorewood, as follows:
.
A. That the Council authorizes. the submittal of the 1994 Hennepin
County Grant application for Residential Recycling Funding.
B. That as a condition to receive funds under the Hennepin County
Funding Assistance Policy the City! agrees to continue a waste
reduction and recycling program as indicated on the 1994 Hennepin
County recycling Grant Application and that the City will use County
funds only for the purpose of implementing the City's waste
reduction and recycling program.
ADOPTED by the City Council of the City of Shorewood this 11th
day of April, 1994.
Barbara J. Brancel, Mayor
ATTEST:
James C. Hurm, City Administrator/Clerk
-:j:fr3D
CITY OF
SHOREWOOD
.;.
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
.
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
6 April 1994
RE:
Video Update - Temporary Sign Permit
FILE NO.:
405 (Sign Permits)
Andrew Schmidt, representing the Video Update store at 19465 State Highway 7, has
requested approval of a sign permit to display a portable sign advising patrons that his store
will remain open during the reconstruction of the Vine Hill Road intersection. He proposes
to display the sign for fourteen days prior to 1 June, the starting date of construction.
.
Section 1201.03 Subd. llc.(4) of the City Code provides for the use of temporary signs
twice within any 12 month period, seven days at a time and no larger than 32 square feet in
area. Our records indicate that Video Update has not had a temporary sign permit within the
last 12 months.
The commercial zoning of the site allows the sign to be lit, but it shall not flash or blink.
The sign must be located at least five feet from any property line and can not obstruct
visibility for automobiles entering or exiting the site.
It should be noted that Mr. Schmidt may apply for a variance to allow the use of a temporary
sign during the entire construction of the intersection. Staff has suggested that he contact
MNDOT to see if they will post such a sign as part of their project.
cc: Jim Hurm
Tim Keane
Joel Dresel
Andrew Schmidt
A Residential Community on Lake Minnetonka's South Shore
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. 19465 Highway 7 & Vine Hill. Shorewood, MN 55331 . CSi 12) 474-7 413 ~ '\
. 2473 Highway 7 & Highway 41 . Excelsior, MN 55331 . (612) 47(}CJ033 .
l- .
..
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
.
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
6 April 1994
RE:
Revised Preliminary Plat - Bob Pierce
FILE NO.:
405 (94.03)
Based upon direction from the staff and Planning Commission, Mr. Pierce has revised his
proposed plat, reducing the number of lots from three to two.
It is recommended that the revised preliminary plat be approved subject to the following:
1. The applicant must submit a final plat within six months of Council approval of the
preliminary plat.
.
2.
The final plat should dedicate as right-of-way what now exists as a IS-foot easement
along the east side of the property.
3. At the time a final plat is submitted the applicant must provide an up-to-date (within
30 days) title opinion or title commitment for the property.
4. Prior to release of the final plat, the applicant must pay $750 in park dedication fees
and $1000 in sanitary sewer access charges. Credit has been given for the lot with
the existing house on it.
cc: Jim Hurm
Tim Keane
J eel Dresel
Bob Pierce
A Residential Community on Lake Minnetonka's South Shore
4',,4 ~
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MAYOR
Barb Brancel
COUNCIL
Krist; Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
3 March 1994
RE:
Preliminary Plat - Bob Pierce
FILE NO.:
405 (94.03)
BACKGROUND
Mr. Bob Pierce proposes to divide the property located at 25380 Smithtown Road (see Site
Location map - Exhibit A, attached) into three lots, as shown on Exhibit B. The property
is zoned R-1C, Single-Family Residential. The property is occupied by a single-family
home and a detached garage.
.
The three lots shown on Exhibit B range in area from 20,000 to 23,000 and average 21,533
square feet in area.
ANALYSIS/RECOMMENDATION
Upon review of the applicant's survey, the City Codes and property records, a number of
problems have been found to exist with the proposed division. Following are issues to be
resolved in considering the subdivision of the subject property:
1. The survey does not completely show the existing structures on the site. For
example, there is a small deck located at the northeast corner of the house which has
an impact on setbacks and the location of property lines. Also a small patio located
on the north side of the house has not been shown.
A Residential Community on Lake Minnetonka's South Shore
- 2 -
~
Re: Pierce, Bob
Preliminary Plat
3 March 1994
2. The survey does not show a 15-foot road easement on the east side of the site. ,This
easement shows up on the Hennepin County half-section maps (see Exhibit A) and
was required as part of a previous subdivision of the property in order to bring
Wedgewood Drive up to the standard r.o.w. width of 50 feet.
3. The deck referenced in 1. above was built without a permit.
\
4. The survey does not show drainage and utilitY easements which were recorded as a
part of the previous division;
.
5. The survey (Exhibit B) should show the name of the plat and be labeled "preliminary
plat". It should also include Block 1.
6. City Codes require that all lots comply with minimum size requirements, exclusive of
the area devoted to roads. Without the 15-foot r.o.w. easement for Wedgewood
Drive, Lot 1 is only 17,885 square feet in area and Lot 2 is only 18,525 square feet.
7. The lot lines between Lots 1 and 3 have been gerrymandered around the buildings on
Lot 3, resulting in a problematic lot configuration for Lot 1. The result is a very
small buildable area for Lot 1.
Based on the preceding issues, approval of the three-lot division is not recommended. It is
suggested that the' applicant prepare a new preliminary plat showing two lots which
conform to Shorewood' s zoning and subdivision requirements.
.
cc:
Jim Hurm
Joel Dresel
Tim Keane
Bob Pierce
Brad Brunner
Mark Gronberg
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Exhibit A
SITE LOCATION
Preliminary plat - Bob Pierce
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APR 06' 94 16: 52 OSI'1 t"lPLS., 1".11'1
P.2
April 5, 1994
O\'\l~~
300 P<lrk Place center
5775 wayzata Boulevard
Mirmeapolis. M.\l 55416-1228
612-5%-5775
1-800-753-5775
fi\.X.595-5774
Honorable Mayor and City Council
City of Shorewood
5755 Country Cub Road
Shorewood,:MN 55331
Engineers
Architects
Planners
Surveyors
Re: City Hall Parking Lot Bids
City Project 93-1
OSM File 5047.06
Dear Mayor and Council Members:
As you may recall, Shorewood advertised for bids on this project last fall, with the Council
rejecting all bids due to the prices received at that time. Subsequently, we suggested that
another advertisement be placed when the bidding climate was more favorable to the City,
and the tabulations from this March 30, 1994 bid opening are attached.
The lowest Grand Total Bid received last fall was $132,699.50, and the lowest Grand Total
Bid as received on March 30 is $105,799.00. This difference is the result of a slight design
change based on the bids received last fall, combined with the better bidding climate this
past winter/spring. .
Because of the financing opponunity being offered by the Regional Transit Board (RTB),
a proposed budget has been prepared by Mr. Burro, and is attached to the resolution
approving the agreement with the RTB. You will note in this budget that the Public Works
Department is scheduled to perform some of the work included in the advertised bid as a
cost saving measure. Basically, this work includes the removal (excluding bituminous
removal) and pipe work scheduled under Alternate No. 1 in the bid tabulations. This
would, of course, lower the final payment to the low bidder. Such an arrangement was
allowed for in the construction contract as advertised, and appears to be the most cost
beneficial to the City.
Should the Council decide to proceed with this project, we recommend awarding the
contract to Hardrives, Inc. Please contact me at 595...5695 with any questions.
Sincerely,
ORR-SCHELEN-MA YERON
& ASSOCIATES, INC.
U
Joel A. Dresel, P .E., L.S.
City Engineer
tt:61J
EqU<l1 Oppot(unay Employer
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MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
TO: Howard Blend, RTB Staff ~
FROM: James C. Hurm, city Administrator /IV
DATE: April 1, 1994
V
RE: Report on city Hall Lot/Park & Ride
. The City has completed its sealed bid process for reconstruction of the City
Hall parking lot of which 17 of the 80 parking stalls are planned to be set
aside for park and ride use. The following is an explanation of project
costs:
$ 85,876
$ 19,923
$ 16,225
$ 2,500
Hardrives Inc. low bid on construction
Shorewood Public Works portion of construction
Engineering, plans, staking, inspection,
testing, legal, administrative
Landscaping
soils
$124,524
x .21
$ 26,150
$ 98,371
RTB share
City share
eIn addition, a 200 foot asphalt trail (8 feet wide) along Country Club Road
to County Road 19 will be necessary for bus riders to get to and from the
lot. The City will take care of installation of the trail for $2,000 or $10
per foot. This will be paid for by the RTB.
This trail abuts the Fina Station. steve Schiefert, Fina Manager (470-0491),
will sign a commitment to keep the trail clean of snow and ice.
The total commitment for the RTB therefore is $28,150, that is, $26,150 (RTB
share of lot renovation project - 21% of total), plus $2,000 for the trail
which is not part of the City project. The City Council is scheduled to
review bids and the proposed RTB agreement and make a final decision Monday,
April 11th. Thank you for your-assistance. Contact me at any time with
questions.
cc: Don Zdrazil, Public Works Director
Joel Dresel, City Engineer
33194.1
A Residential Community on Lake Minnetonka's South Shore
#=7/J
U-i.' U i.' ~-i .1-i; .);) r.~ 0.1"; ";";~I ..; I.)~
L\lD
'i!.:j'.".'-
Contract
REGIONAL TRANSIT BOARD
FUNDING AGREEJ\1tENT WITH
THE CITY OF SHOREWOOD
This Agreement is made this . day of . 1994. by and between
the Regional Transit Board, a public Corporation and political subdivision of the State of
Minnesota (hereinafter RTB) and the CITY OF SHOREWOOD (hereinafter City),
RECITALS
As part of its reconslrucnon of the parking lot located at the Shorewood City Hall,
the City agrees to designate seventeen (17) of the parking lot spaces for park and ride use
by public transit riders.
. The RTB "ill provide twiding '" the City to construct the park and ride space'
subject to the terms and conditions dest.-rlbed in this Agreement.
AGREElVIENT
In consideration of mutual promises herein made, the parties agree to be bound by
the provisions set forth in this Agreement.
1) The RTB shall provide funding to the City in an amount not to exceed $28,150 to
make available seventeen (17) spaces in the reconstructed City Hall parking lot.
The location of these park and ride spaces are shown on the attached Exhibit A.
The City retains the authority to prevent transit riders from parking in spaces other
than those designated for park and ride use. The City will also use this funding to
construct an bituminous path, at least sL'{ (6) feet in width between the parking
lot and County Road 19.
The park and ride spaces will be reserved for use by trdnsit riders between the
hours of 5:00 a.m. and 6:00 p.m., Monday through Friday. At other rimes and
days, the park and ride spaces may be used at a manner determined by the City.
.
2)
3) Thc funds to be paid under this Agreement are available to the City during the
grant term which expires December 31, 1994.
4) In a forn) acceptable to the RTB the City shall submit requests for payment to:
Regional Transit Board
Ann: Howard BUn
Mears Park Centre
230 E. Fifth Street
St Paul, MN 55101
Payment pursuant to this Agreement shall be made no later than 30 days after
receipt and approval of a requeSt for payment
#78
n.LO
City of Shorewood Capital Contract
Contract
Page 2
5) The City agrees to maintain the park and ride spaces at no cost to the RTB. Such
maintenance shall include, but not be limited to: snowplowing, sealcoating.
striping, lighting replacement and necessary landscape maintenance.
6) The Agreement may be terminated by either pany with 90 day written notice.
7) The RTB and the City agree that the facilities to be constructed with funds
pursuant to this Agreement shall have a useful life of 20 years. Should the City
tenninate this Agreement, it shall reimburse lO the RTB the funds provided under
this Agreement in direct proportion to the remaining usenl1life of the facilities
constructed pursuant to this Agreement.
The parties agree that by providing funds for the acquisition of capital assets
under this Agreement, the RTB does not make any representation or assume any
re::'l'onsibility relating to the fimess or appropriateness of the assets or equipment
acquired under this Agreement, and the City agrees that is shall hold harmless and
indemnify the RTB against any claim of liabiliry relating to or arising out of the
use, condition, or operation of the capital a:ssets acquired pursuant to this
Agreement.
8)
9) The City shall separately aCCOunt for all project expenditures and any other
relevant financial records or documents. The Grantee shall keep full and
complete books of aCCounts reflecting its operations pursuant to this Agreement.
10) All invoices and related records of traJ:lsactions funded under this Agreement are
subject to audit by the RTB. If, as a result of final audit., it is determined that the
RTB has overpaid the Grantee, the Grantee shall refund to the RTB the amount of
the overpayment within thirty (30) days.
IN' WITNESS "''HEREOF, we have executed this AgreemenL
CITY OF SHQRE\VQOD
REGIONAL TRANSIT BOARD
By:
By:
Gregory Andrews
Its: Executive Director
ATTEST:
By:
By:
Judith G. Hollander, Director of
Planning and Programs
By:
Dale W. Ulrich
Comptroller
Iff! UU;J
.
.
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMORANDUM
TO: Mayor and City Council
FROM: Brad Nielsen
DATE: 6 April 1994
. RE: Ridding, J.B. ~ R.O.W. Permit
FILE NO.: 405 (R.O.W. Permits)
Mr. J.B. Hidding has requested a right-of-way permit to keep a large masonry mailbox
structure in the public right-of-way in front of his home at 5885 Strawberry Lane. The
structure was erected despite the applicant being advised not to last fall. At that time his
contractor was told to fill in a three-foot deep excavation which had been started very close
to the paved surface of the street. Mr. Ridding was subsequently advised that a structure of
this size and mass would not be allowed in the r.o.w.
Public Works has informed us that the structure has recently been fmished without approval
of a r.o.w. permit. The structure measures 27"D x 19"W x 56"H and is located only six
. inches from the paved surface of Strawberry Lane.
This matter has been discussed with the City Engineer, the Public Works Director and the
City Attorney, all of whom agree that the structure is a potential safety hazard and public
liability problem. The Public Works Director forwards his comments under separate cover.
Staff recommends that the permit be denied and that the applicant be advised to remove the
structure within five days. Failure to comply should result in Public Works removing the
structure at the owner's expense.
If you have any questions relative to this matter, please do not hesitate to contact me prior to
Monday's meeting.
cc: Jim Hurm
Tim Keane
Joel Dresel
J.B. Hidding
Don Zdrazil
A Residential Community on Lake Minnetonka's South Shore
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Mr. Jim Hurm
City Administrator
City Of Shorewood
5755 Country Club Road
Shorewood, MN 55331
March 31, 1994
Dear Mr. Hurm:
Per our recent discussion, I am writing this letter to formally document
our request for city funding for goose removal in our area.
.
We currently have a flock of approximately 50 geese which nest on Silver
Lake but cross Sweetwater Curve to feed on the properties surrounding an
adjacent pond. Our home is one of five or six properties affected. When
the geese come through, their droppings make it look as if a pack of
small dogs had come through. We have two small children and the geese's
prodigious output make it impossible for them to play in our yard without
first removing all the droppings. While the geese can foul the yard in
as little time as an hour, it often takes my wife and I upwards of a day
to completely clear the yard. As you can see, this is not an
insignificant problem.
I have been in contact with Professor Jim Cooper at the University of
Minnesota who is in charge of the goose removal program. He assures me
that he has full support the DNR regarding his activities and only
requires that the city give its permission. The geese are removed in a
humane and approved method during the mid part of June when they have
lost their flight feathers. Professor Cooper has told me that there are
regulations regarding the relocation of the goslings and that he fully
complies with these. Additionally, he said that he would charge about
$500 for removal of a flock this size.
. We are therefore asking that City of Shorewood give its permission to
Professor Cooper for removal of the geese as described and to fund this
activity at a level of $500.
R~S~~C;: ~ull~/ r~~1l)s ;:ed,
. /!//Llj~>7l.. 11 ( /~-<~
/ ,~
William a~dMary Beth Rissmann
5905 Sweetwater Circle
Shorewood, MN 55331
(612) 474-1155
#/1 !3
TO:
James C. Hurm, City Administrator
FROM:
Teri Naab, Deputy Clerk
April 1, 1994
DATE:
RE:
Goose Round-up Program - Survey
Thirteen cities were surveyed to find out their policy on
participation in the goose round-up program. Following are those
results:
Nine of those polled do not participate at all, including:
Excelsior, Mound, Orono, spring Park, Tonka Bay, Victoria,
Minnetrista, Greenwood, and Woodland. (Minnetrista stated it
allows the discharge of firearms and therefore does not need
to participate in the program.)
.
Chanhassen does participate with a $2,000 contribution to be
used for public property only. When residents call with
requests, the City will only consider if on a body of water
such as a HOA pond.
Deephaven has participated for the last three years with a
$2,000 contribution per year to be used for public property.
When residents call with requests they are referred to the
U. of M., Dr. Cooper. I f Dr. Cooper deems the program
necessary, and the Council approves, they extend the program
to the private property at no charge to the resident.
Minnetonka does participate, with a financial contribution of
$600-$700 per year for public property. The program is
extended to private property upon request only with Council
approval, but the expense is passed on to the resident.
.
Wavzata will not be participating this year, but has in
previous years with a $1,000 contribution for public property.
All requests from residents are referred to the U.of M., Dr.
Cooper.
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Mayeron &
AsSociates, InC.
300 Park pmce Center
5775 Wayzaw. Boulevard
Minneapolis. MN 55416-1228
612-595-5775
]-800- 753-5775
FAX 59S-5n4
April 6t 1994
Mayor and City Council
City of Shorewood
5755 Country Oub Road
Shorewood, MN 55331
Re: Wood Duck Circle
OSM File 5218.00
Engineers
ArchitectS
.Planners
Surveyors
.
Dear Mayor and Council Members:
At the March 28, 1994 Council Meeting, a question was raised concerning the status of
Wood Duck Circle. We have attached a letter dated June 4, 1992 that explains the history
of this road, including final acceptance. In summary, this road was platted in 1979, and
subsequently built in stages Over a number of years. The oldest portions were constructed
next to County Road 19 in 1980, and the final portion was completed in 1989. During this
period, the road was being constructed to the standards in place at the time of platting _
namely, the standards of the late 1970's - and was being maintained by the developer.
During this period, the City received numerous complaints about poor maintenance and
snow plowing but was unable to correct any of the problems due to the private nature of the
roadway.
Finally, in 1992 the developer petitioned for City acceptance of the road. There then
occurred a period of .negotiations during which time issues such as road standards, time of
completion and even whether this was intended to be a private road, were discussed.
Ultimately, it was agreed that the developer would pay the equivalent of a final lift of
asphalt to meet the agreements made in 1980t and that the City would then accept the road.
After the City Council had accepted the roadway and payment by the developer had been
made, Public Works and Engineering reviewed the overall status of the roadway and
determined that only the first few hundred feet adjacent to County Road 19 (the oldest
portion) needed reconstruction immediately. This reconstruction work was done, and the
remainder of the roadway became subject to the same criteria as other roadways in the City
with regard to reconstruction.
After the Council Meeting on March 28th, Mr. Zdrazil and 1 reviewed the condition of the
road. The portion next to County Road 19 that was rebuilt is still in excellent condition.
There is, however, a pothole out on County Road 19 that should be fixed. The remainder
of the roadway is in average to poor condition, but has not deteriorated to the point where
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Mayor and Qty Council
City of Shorewood
April 6, 1994
Page 2
there are major potholes in the roadway. Therefore, Public Works and Engineering are
recommending that the roadway remain under consideration for reconstruction, but not be
a priority.
H you have any funher questions, please do not hesitate to call me at 595-5695.
Sincerely,
ORR-SCHELEN-MA YERON
p~c.
Joel Dresel, P.E., L.S.
City Engineer
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, AssocIates, Inc.
June 4, ~992
2021 &i::;t Hennepin .~'.ic~ue
~.linne3?oIi5. ~lN 55413
612-33H660
FAX 331-3806
Mayor and City Council
city of Shorewcod
5755 Country Club Road
Shorewood, MN 55331
1-:~5in~=rs
.':"rchicectS
?!CUlnc/'S
SUl"Jeyors
Re: Wood Duck Circle.
City. Acceptance
OSM Comm. No. 4590.35
Dear Mayor and Council Members:
.
The City has previously requested that Mr. James Dutcher - the
Developer of the area containing the roadway ~~own as Wood duck
Circle - comnlete the street in accordance with citv Code and the
Development Agreement or May 28, 1980. _ It has--been-the city's
position that the street could not be accented until it was
completely finished' as originally intended: However, due to the
span-of time over which this project has bee~ developed, there
has been considerable confusion over what remaining work on the
road is the responsibility of the Developer. T~is report details
some of the background involved, delineates the costs, and states
staff's recommendation.
BACXGaQrnm
The plat for this project was originally signed in December of
1979, with const=uction starting in 1980. It is our
understanding that Mr. Dutcher built the road in stages as he ,
sold housing units. This "staging" is evidenced in the field by
the condition of the roadway surface. The road~ay built first
(~~e north end) is in much worse shape than the most recent work.
After the final section of roadway was paved in 1989, the
question of City acceptance was raised. In 1990, core samples of
the existing surface were taken, and it was determined that about
1-1/2" of additional mix 'was needed to meet the requirements of
the agre~~ents of 1980.
However, because the oldest section of road is now 12 years old,
and because the design requirements were not as stringent in 1980
as ~~ey are now, both Public Works and Engineering feel that a
simple overlay will not result in an adequate road. At least the
north 200 feet should be reconstructed, and drainage in some
other portions of the road will be adversely affected by the
addition of another lift of asphalt.
COSTS
Mr. Dutcher has fO~Narded quotes from cont=ac~ors estinating tha~
the cost of a simple overlay with miner patching and a~purtenant
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June 4, 1992
Page 2
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items would be about $12,000. We believe this to.be...an adequate
amount for that extent of. work.
The cost of reconstructing the north 200 feet .-woul.d be about
$10,000, including a full depth bituminous section and proper.
drainage.
lUaCO~-ElTDAT:rON
We recommend that the City accept Wood Duck Circle subject to the (
receipt of $12,000.00 from the Developer as payment for the .
completion of the terms in the original agreement. This money ..
should be budgeted toward the upgrade of Wood Duck Circl~.to a
serviceable level. At least the north 200 feet of reconstruction
and minor patching should be "done yet this year to give the
residents a passable..roadway.
Please call ~e at 37a-6370-wi~~ any questions you may have.
sincerely,
O~~-SCHELEN-~;YERON
& ASSOCIATES, INC.
#~
Joel A. Dresel, P.E.,L.S.
city Engin~er
.
.
.
City of Shorewood
Strategy for Technology Use
Objective
The major objective of this study is to evaluate the current use of technology and define
a strategy for future use that will optimize the benefits and cost. Following the initial
interview with administrative staff and various representatives from otherdepartrnents,
it was determined that the current use of computers and telecommunications does not
meet the present or future needs of the City of Shorewood. The targeted objectives for
any strategy should include the following.
1. When practical and cost effective, use existing equipment.
2. Provide as much flexibility as possible recognizing the ever changing nature of
technology in the workplace.
3. Define ways to meet the needs of all departments and functions.
4. All scenarios should utilize existing staffing levels.
Summary and Recommendations
Over the past ten years the use of computers and related technology has changed the
way we all work. More importantly, the greatest change of all relates to the expectations
that we all hold about the availability of information. Since it is common knowledge
that computers can help us deliver information on demand and in any form desired, all
organizations (especially units of government) are struggling to meet those expectations.
As policy makers and managers we can not meet all of the "Buck Rodgers/Starwars"
expectations. So we must balance our efforts between adjusting/changing expectations
and meeting expectations.
Adjusting expectations can be accomplished in a positive way by clarifying the levels
of service that we can deliver. When asked about service that we can't currently deliver
be prepared to say that the service will be available in the future or that there are no
current plans to provide that service. The recommendations are based on the City of
Shorewood meeting the following expectations.
We can:
. Respond to an inquiry within one half hour regarding
- general property information
- special assessments
- status of licenses
- availability of facilities and equipment
- dates and times of meetings
· Maintain all correspondence and minutes electronically
. Research minutes and correspondence by topic
. Create a budget with the collective input from all departments
. Share information internally between departments
Hartley Associates
April 1994
Technology Strategy for
City of Shorewood, Minnesota
Page 1
rZB
.
.
We will in the future:
. Maintain accurate and detailed information on property
. Produce newsletters and notices in-house
. Share information beyond the confines of the city offices
. Track the status of development permits and lengthy projects
. Create maps and related graphics
. Maintain on-line access to state and local laws
We have no current plans to:
. Provide information kiosks
. Connect to the internet
. Manage a bulletin board system
. Use bar-codes for utility bills
. Track the location of city vehicles
In order to meet our own objectives and deliver the services listed above we must
consider a strategy that will look to the future as well as an immediate fix. To do this
we discussed these needs with staff members and concluded that the following course
of action would meet the short and longer range needs of Shorewood.
Short term needs can be met by the following short term strategy.
1. Connect existing computers together as a network. Each computer would share
information on a file server and thus, enable the effective use of printers and
information.
2. For the Planning department purchase one computer capable of using Microsoft
Windows™ and a relational database program. Modify one of the existing
computers to operate in a similar fashion.
3. Create a database of property records from county provided information.
4. Train staff to the degree needed to use the software and hardware to deliver the
services listed above.
Longer term needs can be met by the following long term strategy.
1. Purchase one current generation computer and software for desktop publishing
use to be shared by several users. This will give users the opportunity to evaluate
the real benefits of current technology and determine the value of upgrading.
2. After a period of time (approximately twelve months) determine the computer
platform which will best meet the needs of the users and the city's clients.
3. Implement features that permit users to connect to the city's network from remote
locations. This feature is only for persons with appropriate need for access and not
the general public.
4. Enable the use of maps and data created by others. The size of the Shorewood
Hartley Associates
April 1994
Technology Strategy for
City of Shorewood, Minnesota
Page 2
.
.
organization does not warrant a full implementation of Geographic Information
Systems. However, through the use of contracts and joint powers agreements
Shorewood may be able to use the maps and information prepared by others.
The staff and I have reviewed these recommendations and believe that they are realistic
and will generate a favorable outcome. The foregoing recommendations might be
viewed as a step by step approach to meeting the technology needs of Shorewood. The
greatest benefit of such an approach is that it enables Shorewood to constantly focus
on realistic expectations rather than spending large sums of money and expecting the
miracles that technology promises but can not always deliver.
Even this step by step approach will require an investment. The costs to address the
short term needs can be as great as $12,000 and the long term plan will vary depending
upon final decisions. However, the initial investment required to implement the long
term plan will be in the vicinity of $7,000 to 9,000. As the City Council and
management considers these recommendations attention should be given to the
expectations of the public and how well those expectations are met. In the instances
where technology can be used to meet the realistic expectations of your constituents,
the investment is merely the cost of providing the services of local government.
Hartley Associates
April 1994
Technology Strategy for
City of Shorewood, Minnesota
Page 3
.
.
Existing Resources
The method utilized to obtain information about the presence and quality of data,
equipment and talent resources consisted of interviews with key personnel, inspection
of data, and reports generated by staff. The findings were evaluated in the light of the
following question: "Is this data, equipment and talent sufficient to meet the stated
needs of Shorewood?"
Data
Quality historical data has been maintained in every department of the city. The data,
however, takes a wide variety of forms ranging from hand written notes to digital (i.e.,
computer based). Property record files are maintained manually as a way of collecting
and concentrating information about any given parcel. The format and the amount of
information varies for each parcel. In addition, the county government is responsible
for generating and supervising ownership and valuation information regarding each
parcel. The county maintained information is in the digital form and is available.
Council and commission minutes are not retained in the digital form but only a
manually identified index of topics is maintained using the assistance of a personal
computer.
Operational data is maintained in the same variety as the historical data and in each case
seems to be functioning well. The criteria often used to determine if improvements to
automation are needed is "can you deliver the information on time?" In the case of
routine financial information and billings this criteria seems to be met, however, in
other instance's improvement is needed. Property related information is often difficult
to access and in some cases missing.
Geographic data in the form of field notes and historic drawings has been well
maintained over the years by consulting engineers. However, digital geographic data
does not exist in the city organization.
Equipment & Software
The digital equipment used within the Shorewood organization is limited to the finance
and administrative areas of the city. An Intel based computer operating on a UNIX
operating system and attached terminals and peripherals represents the bulk of the
digital equipment used. Other departments use stand-alone micro computers to
perform word-processing and some analysis. As mentioned above, except for the
accounting and billing system, there is no central repository of information that is used
city wide.
The coordinated use of software seemed to be one of the greatest weaknesses
throughout the organization. During interviews we disovered that the needs for "Office
Automation" (see page 8 Office Automation) are not being met. What is needed to
create an effective information system is the free flow of information on a common
medium or in this case software and hardware.
The existing configuration of equipment and software does not provide adequate
printing capabilities nor is there the ability to send or receive fax communication from
a workstation.
One of the greatest treasures found during our investigation was the human resources
Hartley Associates
April 1994
Technology Strategy for
City of Shorewood, Minnesota
Page 4
,
of Shorewood. The people with whom we visited showed good understanding of the
needs for automation and displayed a strong sense of cooperative spirit. In many cases
the staff had all the creative ideas of how to use information but no access to tools that
would make the information beneficial to the city.
When confronted with the existing work load and facing the additional demands for
data creation and data development, staff members admitted that the task would likely
be greater than the time available to accomplish it in any reasonable period of time.
Specific talents related to converting data from one format to another do not exist in
current personnel, however, several people show strong aptitude toward the use of the
tools for information management.
So, is this data, equipment and talent sufficient to meet the stated needs of Shorewood?
In its current form the property records data can not be used effectively to inform or as
a basis for analytical reporting. A centralized repository of all information is needed
to generate data as well as the cooperative effort of each department and staff member
to develop and maintain such a repository. Tools such as a functioning database are
needed to manage this information.
The existing computer equipment is currently being used as it was intended and
performing well. However, a development path to a more system wide integration is
needed. The graphic and Office Automation functions are not being served with any
form of technology and no communication of data between departments exists.
The talent at Shorewood is sufficient to operate an information system once in place.
However, the collection and conversion of data far exceed the time and current talent
available.
Identified Tasks and Needs
While evaluating the existing resources, staff members were also questioned about
their respective operations and perceived needs. This information along with extensive
experience in all aspects of municipal management made it possible to identify these
tasks. In many cases the task or need may be performed adequately without the aid of
digital technology. In other cases there seems to be an urgent need for the assistance
that digital technology can provide. The tasks that hold the greatest potential for
technological improvement are identified with a dagger (t).
Building permit management
Complaint tracking and follow-up
Electronic mail t
~eetmanagement
Forms management and production t
Inventory and facilities management t
Land use regulations
License management and issuance t
Hartley Associates
April 1994
Technology Strategy for
City of Shorewood, Minnesota
Page 5
II
.
.
.
Office Automation
These programs require more skill than word
processors but the results are well worth the effort.
Desktop Publishing should be used in conjunction
with image processing and drawing programs to
obtain the greatest benefit.
The procedures and tasks related to running an office center around record keeping,
information analysis, and communications. Individuals are asked to interact with one
another and in most cases directly or indirectly with the general public. Communications
take the form of written, voice, fax, or digital.
All of this activity can easily be identified as "Office Automation". Recently computers
running a program called a word processor and high speed printers have taken the place .
of typewriters and carbon paper. However, when we look closer at the functions of the
office, we learn that specialized programs running on interconnected personal computers
often surpass the capabilities of a single program performing word processing functions.
The following list identifies such programs and the tasks that they can perform.
Desktoo Publishina
Forms
Newsletters
Reports
Word Processing
Correspondence
Reports
Word processors vary greatly in capabilities and
ease of use. Careful attention to these factors can
save a fortune in the amount of time spent doing
daily tasks.
Multimedia & Presentations
Desktop Presentations Recently with the improved capabilities of personal
Video & Slide Presentations computers, policy makers and the public have begun
Computer Based Slide Showes to expect information delivery mediums to include
video and sideshows.
Imaae Processina
Scanned images
Prescanned artwork
Graohics and Desian
Diagrams
Annotations to graphics
Sketches
Technical drawings
Personal Information
Manaaers
Date books, To-Do Lists
Project Planners
Information Analvsis
Spreadsheets
Databases
Communications
Faxes
Telecommunications
Voice mail, E-Mail
Internet
Hartley Associates
April 1994
With image processing programs and scanners
artwork and photographs can be incorporated into
documents and presentations by word processors,
desktop publishing, and presentation programs.
In the hands of talented artists, graphics design
programs can render impressive results. When used
by less skilled operators good results can still be
obtained.
There are a vast amount of new tools available to
users that make us more efficient and help maintain
good attention to detail.
These are the tools of the office that help make
sense out of information and to retrieve just the
information that is needed.
Receiving or sending information is the primary
function of any office. These tools make that job
easier
Technology Strategy for
City of Shorewood, Minnesota
Page 8
CHECK APPROVAL LISTING FOR APRIL 11, 1994 COUNCIL MEETING
CK NO
TO WHOM ISSUED
CHECKS ISSUED SINCE MARCH 24, 1994
13437 (G)
13438 (G)
13439 (G)
13440 (G)
13441 (G)
13442 (G)
13443 (G)
13444 (G)
13445 (G)
13446 (G)
.
.
Petty Cash
Alan Rolek
First State Bank
US Postmaster
Wendy Davis
City cty Credit Union
Joseph Pazandak
Patricia Helgesen
Wendy Davis
Bradley Nielsen
PURPOSE
Office/bldg supplies, mileage
See 125 reimb/mileage
Payroll deductions
Newsletter postage
Mileage/see 125 reimb
Payroll deductions
Mileage
See 125 reimb
See 125 reimb
See 125 reimb
GENERAL
TOTAL CHECKS ISSUED
-1-
AMOUNT
68.36
223.80
5,621.85
411. 01
64.55
488.00
97.84
48.00
257.30
100.00
7,380.71
7,380.71
.
.
[;"I IY OF S~-!ORE~WOOD
P:F'PF<,CI\J(::L I. T :::;:T T h!G FCIF,'
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DESCh'T F'T T 01',,!
13447 APPLIED GRAPHICS ASSOC_
NEWSl,ETTER PRINTING
]3448 JEFF REINHART DBA
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13449 BITWlINOUS Fi~O(':\DI/')(:'\VS" INC_ COLD MIX
13450 CHANHASSEN-CITY OF ANIMAL CONTROL
],3451 CHANHASSEN ["AWN AND SPORT CHAIN SAW SHARPENER
134[;;.2 CH{~:SKA BUn,DING CFt-nEF<
SEWER MAINT SUPPLIES
13453 CHASKA PARTS SERVICE
VEHICLE MAINT SUPPLIES
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FOR HOPKINS PARTS COMPAN
*** TOT f~L
13457 1'-i{':CCIUEEf"',! FC,1llTPtviFh!T, THC _ GLITTEF~ BF~Oc.H'1S
:1. 34E)~::i h(:l["'J.i'J. f"j(':H)E PFWDUCTS
I/.)FLOING SUPPL IES
13459 H_C hAYER AND SONS. INC_ OIL AND GREASE
POLICE P
630.00
CITY GAR 32_47
PUR WKS 185_74
CITY GAR 15.34
pl.m I;JKS
PUB 1t.)KS
C I TV G(':':F-!
POST?\GE r1{~CH 1'1(\INT CNTRT MU~~ BLDG
t1Uf',! RL DG
13460 MIDWEST MAII_ING SYSTEMS
13461 MINNESOTA CONWAY-FIRE & S FIRE EXTING SERVICE
J.3462 MN Sl.JN Pl.JBl..TCATIONS Pl.JBl..ISHING
PUBLISHING
*** TOTAL. FOR hN SUN PUBLICATIONS
13463 OPM INFORMATION SYSTEI'1S TYPEWRITER hATN CONTRACT
TYPEWRITER MAIN CONTRACT
TYPEWRITER MAIN CONTRACT
*** TOTAL FOR OPM INFORMATION SYST
13464 ORR. SCHEL EN, Mt~YEE'ON/ ASSClC FEE Fr"-!G-DFVEL DPrviErn AL
FEF; FNG-GENERAL
FER ENG-S1LVFRWOOD PARK
FEB FNG-CITY HALL PKTNG
FEF: ENG-SF P:SONS
FEB ENG-tvilt.JCC
~~H ENG-SHADY HII,l..S PRVS
FEB ENG-DRY HYDRANTS
*** TOTAL FOR ORR.SCHELEN,MAVERONj
"1.34f;S r)ITNF~Y-'BOWFS INC
POSTAGE MACHINE RENTAl..
2:~S3 _ .5E)
19E,.9{.
f5... 7~)
")'73.94
205.00
3'? _ <-:,8
-------- 22.12
GEN GOVT 928.50
950_\~"'?
GFN GO\/T
FINANCE
PARKS &
297_00
PFWJECTS
SEItJER DE
I;J{lTFR DE
99_00
99.00
99_00
74 _ 2,S
5,948_06
1.479.l.S
321_75
726_75
?37_00
?:l 7"'"7 o. c) I~;I
-------- :1..107_50
10.27J.55
r--iLn".! Fit.. DC
'~)6,.. f,.~':t
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iJFSCh'T PT r Or',j,
:1 ?;466 F~FD I/H 1",iG:' S r10F: I L SFTN I CF T T F~E F(EPI~ T R
1:5467 SAFETY-Kl.TEN COr<~P.
PAFHS ~#~::::HER SVC
1 ?;4f,8 S{~l'1:' S ct.. UB
1994 MEMBERSHIP DUES
13469 SO LK MTKA PUR SAFETY DEP FER ROOKING FEE
13470 smnHtwl BUSINESS cm1M.
DEF'T.
At1CliJrTT
pun \lJKS
10.50
CITY GAR
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GFN GOI,;'T
(:,1) . 00
POL.ICE P
142.94
87.40
CITY HALL PKIr',IG-PUBl ISHG -....---,...-...-.
SEvJER DE
1 , 393 . Sf.,
13471 SULL IVAr'~ UTIL ITY SERVICES L TFT STATTON F;~EPAIr<'
134 T? Tn-a1 I NAL SUPPL V COMF'?'4NV
VEHICLE ALARMS SVC
. 13473 TH'iE S{~\lF.T( OFF SITE SEC l'iHHJTFS
('1 I NU'j'FS
*** TOTAI_ FOR TIME SAVER OFF SITE
13474 TOt..L COMPANV
I/.JELDEF< P{lFHS
134750 TONKA PRINTING CO.
PAPER AND ENVEI_OPES
L3476., TRI STtlTE Pl.H1P {H.lD Cm.nT;~ L 1FT ST~nION REPAIR
17.:,477TI/.JH,! CITY (,UHEF,' CL. HHC vHlTER TESTTh!G
13478 ZIEGl.ER, INC. HYDRAUl.IC HOSES
*** TOTAL CHECKS FOR APPROVAL
.
*** TOTAL CHECK APPROVAL LIST
-3-
PUB ilJKS
61.35
GEN GOVT 1J.0.2S
PLAHrHNG (.,3.750
174.00
PUB I/.JK~~)
'20.37
GEN GCI\lT
::1 '? f:.~ _ I;) (I
SF\I,JEFi' DE
1 ~ 1 ~??; _ 8.S
ltJtl TER DE
20.00
PUr-:-; WKS
2~)9." :~3
'21,812.41
29,193.12
.
CHECK APPROVAL LISTING FOR APRIL 11, 1994 COUNCIL MEETING
CK NO TO WHOM ISSUED HOURS
CHECK REGISTER FOR APRIL 1, 1994 COUNCIL PAYROLL
208251 Void
208252 Bruce Benson Council
208253 Barbara Brancel Mayor
208254 Robert Daugherty Council
208255 Daniel Lewis Council
20825.6 Kristi Stover Council
.
TOTAL PAYROLL
.
-4-
AMOUNT
184.70
233.87
184.70
184.70
184.70
972.67
-5-
~
CHECK APPROVAL LISTING FOR APRIL 11, 1994 COUNCIL MEETING
CK NO TO WHOM ISSUED HOURS AMOUNT
CHECK REGISTER FOR APRIL 4, 1994 PAYROLL
208249 (G) Howard Stark 72.0 vac hours 667.11
208250 (G) Dennis Johnson 80.0 reg hours 734.44
208257 Void
208258 (G) Lucia Adams 33.0 reg hours 213.33
208259 (G) Charles Davis 80.0 reg hours 587.27
208260 (G) Wendy Davis 80.0 reg hours 762.63
208261 (L) John Fruth 5.5 reg hours 32.51
208262 (G) Alan Haskins 15.25 reg hours 70.41
208263 (G) Patricia Helgesen 80.0 reg hours 639.42
208264 (L) Shawn Hempel 7.0 reg hours 37.49
208265-271 Void
208272 (G) James Hurm 80.0 reg hours 1445.73
208273 (L) Brian Jakel 10.5 reg hours 59.22
.-6-8-274 (L) Martin Jones 17.5 reg hours 83.44
208275 (L) William Josephson 80.0 reg hours 505.99
208276 (L) Sandra Klomps 2.0 reg hours 10.71
208277 (L) Susan Latterner 8.25 reg hours 46.53
208278 (G) Colleen Lindskoog 11. 75 reg hours 77.66
208279 (G) Joseph Lugowski 80.0 reg hours 764.39
208280 (L) Russell Marron 12.0 reg hours 66.87
208281 (G) Theresa Naab 80.0 reg hours 594.71
208282 (G) Lawrence Niccum 80.0 reg hours 844.23
208283 (G) Bradley Nielsen 80.0 reg hours 1030.88
208284 (G) Joseph Pazandak 80.0 reg hours 1066.29
208285 (G) Daniel Randall 80.0 reg hours 834.15
208286 (L) Brian Roerick 8.0 reg hours 47.29
208287 (G) Alan Rolek 80.0 reg hours 1262.12
208288 (L) Brian Rosenberger 8.25 reg hours 36.53
208289 (L) Christopher Schmid 80.0 reg hours 401. 07
.208290 (G) Beverly Von Feldt 80.0 reg hours 625.92
208291 (G) Ralph Wehle 80.0 reg hours 570.90
208292 (L) Dean Young 80.0 reg hours 640.97
208293 (G) Donald Zdrazil 80.0 reg hours 1187.93
TOTAL GENERAL 13,979.52
TOTAL LIQUOR 1, 968.62
TOTAL PAYROLL 15.948.14
.....
CITY OF
SHOREWOOD
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
DATE:
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331.8927 · (612) 474.3236
April 7, 1994
TO:
Shorewood Mayor & City Council
/e.V
Joel Dresel, City Engineer/)O
vine Hill RoadfT.H. 7 Construction Agreement
FROM:
RE:
)
Attached please find the following items:
1) Cooperative Construction Agreement No. 71828
2) Signal Agreement No. 71980
3) Resolution authorizing the proper City officers to enter
into agreements 71828 and 71980
These items were received too late to be included as a regular
Council agenda item, but should be acted upon by Shorewood prior to
the April 22, 1994 bid letting.
The Cooperative Agreement (#71828) includes provisions for cost
sharing on City sewer and water extensions (100% City), driveway
aprons and traffic control (20% City), storm sewer upgrades (20.5%
city), and 8% of the City's share for construction engineering
(inspection and contract administration) .
The proposed sanitary sewer and water extensions are estimated to
cost $26,194.00, and will provide service to those properties east
of the new intersection. Perhaps more importantly, the last
section of Shorewood on Minnetonka water will be connected to the
Shorewood system. The City CIP set aside $24,000 for these items.
The proposed driveway and storm sewer upgrade costs are to be split
according to MnDOT's normal formula and amount to ($2,362.10 +
$17,243.27) $19,605.37. Signal Agreement 71980 delineates the
City's share of the signal light cost at the intersection, and is
estimated at $6,480.00. The City CIP set aside $39,000 for these
items.
It is important to note that the agreement calls for all future
maintenance on the frontage road to be handled and paid for by
Shorewood. Signal maintenance costs are proposed to be split
between Shorewood and Deephaven.
Provided that the City Attorney approves the contract forms, we
recommend approval of these agreements.
JDfcl
A Residential Community on Lake Minnetonka's South Shore
Barbara J. Brancel, Mayor
~A
CITY OF SHOREWOOD
RESOLUTION NO. 94 -
A RESOLUTION AUTHORIZING THE CITY COUNCIL
TO ENTER INTO AN AGREEMENT WITH THE STATE OF MINNESOTA,
DEPARTMENT OF TRANSPORTATION
REGARDING STATE PROJECT NO. 2706-175 (T.H. 7=12)
BE IT RESOLVED that the City of Shorewood enter into
Agreement No. 71828 and No. 71980 with the state of Minnesota,
Department of Transportation for the following purposes, to wit:
To provide for payment by the City to the state of the City's
share of the costs of the frontage road, storm sewer,
watermain and sanitary sewer construction and other associated
construction to be performed upon, along and adjacent to Trunk
Highway No. 7 at the Vine Hill Road intersection within the
corporate City limits under state Project No. 2706-175 (T.H.
7=12); and a traffic control signal agreement for the
intersection of T.H. 7 and Vine Hill Road.
BE IT FURTHER RESOLVED that the proper City officers are
hereby authorized and directed to execute such agreement.
ADOPTED by the city Council of the city of Shorewood this
11th day of April, 1994.
ATTEST:
James C. Hurm, City Administrator/Clerk
i~
."~'
~~~y:,;:,
Ear:, S:-ar::!l
-.......,.,........,.
---''''''''.....
K."ls~:. S ::voe:
::\c:: :;augi\e:'"":v
Oaniel Lewis
$flJc! Senson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOR:WOOD. MINNESOTA 55331-89::7 · (6i21.;i4.3::36
1v.1EMOR.-\.N""DUM
\
TO:
Planning Commission, Mayor. and City Counc.l
FROM:
Brad Nielsen/TlIl1 Hurm
DATE;
3 JanllaJ.)' 1994
RE;
Comp Plan - City Wate:
.t'!i := NO.:
405 (Comp Plan - Comm. Fa::.)
.
Based upon the dire::::ion given at the joint mee:lJ."1g be::-ween the Planning Cor::mission a.TJ.d
City Council, s~; proposes !O redraft portions of t.~e Community Facilities Chapte::- or W.~e
Comp Pl2ll Update which de2l with municipal ware:.
Fi:"st, it has been suggested t.1a.t L'le issues section of tile Chapte: be red..-afted to !!lore fully
desc:ibe L'le problems with t.ile City's system as it cu:rently existS. Tne revi..sed text .,\ill
elabor.are a bit on t.1e va.:..-ious issues which were studied two years aE:O '1.. e. ex:ensions to new
. . . .J. - \~ .
~'1d existing development, depreciation of 1J.1e system, esC2.lating ope::ation cos:s, etc.).
T.ne conce.'lSUS of thePlarming Commission and Counel is to establish a goal for extending
municipal water to the entire city wiu.iin 10 ye::....""S. To ac::omplish this goal, s!'-::ff has
ident:.L.;ed cer-.cin basic areas of dee..sion which mllst be addressed to imDrove the feasibilirv
..... .-
or a cirywide system:
Ware:- Policies
1. Pr"ope:ties ge~ assessed when the water line goes by (no defe:::rals).
Eook up required ..vit..':iIl one year. Three yers?
3. Buege: for" capira! improvements in gene::a1 f..me.
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