052394 CC Reg AgP
CITY OF SHOREWOOD
WORK SESSION
MONDAY, MAY 23, 1994
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
6:30 - 7:30 P.M.
AGENDA
WORK SESSION
1. Discussion on Technology Updates
2. ADJOURN TO RECONVENED BOARD OF REVIEW
RECONVENED BOARD OF REVIEW MEETING
7:30 P.M.
1. RECONVENE BOARD OF REVIIM - FROIlIIAY ~~, ~994 IfEnING
Roll Call
Daugherty
Lewis
Benson
Mayor Brancel
stover
. 2. APPROVAL OF IIINUTES Board of Review Minutes - May 11,
1994 (Att.-#2 Minutes)
3 . RECONVENE BOARD OF REVIEW (Att. -#3 Assessor's Report)
4 . ADJOURN TO REGULAR IfEETING
CITY COUNCIL REGULAR MEETING
IMMEDIATELY FOLLOWING BOARD
OF REVIEW
1. CONVENE CITY COUNCIL IfEETING
A. Pledge of Allegiance
B. Roll Call
C. Review Agenda
2 . APPROVAL OF IIINUTES
City Council Regular Meeting Minutes - May 9, 1994 (Att.-
#2 Minutes)
3 . CONSENT AGENDA - Motion to approve items on Consent
Agenda & adopt resolutions therein:
A - Appeal Notice to Remove
Appellant: Michael Rodewald
Location: 24770 Amlee Road
(Att.-#3A Planner's Memorandum)
B - A Motion Regarding the Liquor store Lease
(Att.-#3B Proposed Lease)
CITY COUNCIL AGENDA MAY 23, 1994
paqe 2 of 2
4. PARK - Report by representative
A Motion to Adopt a Resolution Concerning the
Appointment of a Park commission Member (Att. -#4
Proposed Resolution)
5. PLANNING - Report by Representative
A - Direct staff to Prepare Finding of Facts for a
Sign variance
Applicant: Andrew Schmidt - video Update
Location: 19465 State Highway 7
(Att.-#5A Planner's Memorandum)
B - Direct Staff to Prepare Finding of Facts for a
C.U.P. for Accessory Space in Excess of 1,200 S.F.
Applicant: Greg Karas
Location: 5600 Star Lane
(Att. -#5B Planner's Memoranda)
6. CONSIDERATION OF A MOTION REGARDING TECHNOLOGY UPDATES
**
7.
CONSIDERATION OF AN ORDINANCE AHENDHENT INCREASING SEWER
RATES (Att.-#7 Proposed Ordinance)
8. A MOTION TO ADOPT A RESOLUTION REGARDING A GRANT CONTACT
FOR A SOUTH SHORE SENIOR COHllUNITY CENTER (Att.-#8
Proposed Resolution)
9. HAT'1'ERS FROM THE FLOOR
10. DISCUSSION ON POLICY ISSUES
11. ADMINISTRATOR & STAFF REPORTS -
12. MAYOR AND CITY COUNCIL REPORTS -
13. ADJOURN SUBJECT TO APPROVAL OF CLAIMS - (Attachment)
** INDICATES TAX INCREASE OR FEE IMPLICATIONS
~ ---- ..
:11 ~
May 19, 1994
CITY OF SHOREWOOD
TECHNOLOGY UPDATES
NEEDS ANALYSIS
Produced by:
Teri Naab
Deputy Clerk
We rt< $<tSsiCt1
ff'l
.
May 19, 1994
TECHNOLOGY UPDATES
NEEDS ANALYSIS
Currently all equipment, except the Okidata 2410, is connected to
the U-6030, which is configured to run Unix and DOS applications.
All PCs are used as independent work stations using DOS
applications, but can access the Unix system.
Dave Hartley has reviewed the situation and equipment in use. He
has determined that it would be more costly to expand upon the Unix
system than to implement a new network. Just the software alone
for the Unix system, if even available, is very costly in
comparison to other types available. Also, he has indicated that
if the software originally purchased for the property data system
had been supplied, it would be unlikely the Unix system could have
handled all the demands placed on the system. The Unix system is
a lower end model and is qui te good in its current capaci ty
handling the financial system, but would not perform to
expectations if loaded with other programs. The recommendation is
to continue to use the Unix system to run the financial data and
run all other software on the network proposed. The financial
system could eventually and quite easily be changed over to the new
system.
The systems and network that Dave has proposed are very user
friendly. He has tried to provide as much flexibility as possible
keeping in mind that technology does change within the workplace.
The Macintosh platform is recommended because of its ease of use
and maintenance. We have reviewed all software proposed and find
that with the current level of computer literacy in the office,
staff should have no problem using and manipulating the software.
This is important because we want to keep the cost for professional
services to a minimum.
Attached to this memo is a breakdown of costs so you can see just
how much is proposed for each aspect of the system (i.e. hardware,
software, tax and professional services). Also attached is an
interesting article on a guide to software licenses.
The most recent expenditure for computer equipment was in 1990,
when $64,500 was authorized. This amount included the entire
financial system and all consultant fees. Other than the Clerk's
Index software, funds have not been budgeted and expended on
upgrades, training, software, etc. since that time. If we had been
setting aside for system updates, training, software, etc., it is
estimated that $15,000 per year could have been considered a
reasonable amount, thereby $15,000 from 1991 to 1995 would have
allocated $75,000 for technology updates.
The following areas have been identified as benefitting from
technology upgrades or areas where staff could better implement
technology to service our clients, the residents of the City:
.
1. Customer Service: Our main objective is to deliver
information to our residents and business people in a
professional, timely and efficient manner. Due to the fact
that many requests for information require searching several
different places and man-power is limited, answers sometimes
are delayed for a much longer period of time than is
acceptable and therefore people get frustrated with the city.
A computer system that would house certain types of typically
requested information at our finger tips could shorten that
response time significantly.
2. Property Data System: This system was originally identified
by the Planning and Building Departments. Everyone in the
office should have access to the system for information
retrieval. This system will also enable the receptionist area
to answer many non-essential questions currently being passed
onto other departments because of the time involved in
manually searching for information. Examples of information
to be stored on this system are: owner, address, specials,
zoning, licensing, lot size, special cases, easements,
agreements, utility connections, permit history, inspection
history, etc.
3. Ability to share information: The current system offers the
ability to share documents, however the procedure is
cumbersome and not often used. This produces a duplication of
efforts in many cases. It would be helpful if all information
was easily accessed from any station allowing staff to be more
mobile. Networking would also provide the ability to create
documents (i.e. spread sheets, CIP, budget, etc.) with the
collective input from all departments. In the future we may
find it necessary to share information beyond the confines of
the city offices.
4. Fax machine: Funds were budgeted in 1994 for a new fax
machine. The current machine has difficulty sending more than
one page and often must be attended continuously when sending
multi-page documents. A plain paper fax would eliminate the
need to copy all documents received. Faxes received should go
directly to the computer, from where they could be edited
and/or printed out "letter quality" and ready for Council
packets (i.e. material for the Council packet from
consultants).
5. Newsletter: Funds were budgeted in 1993 for desk top
publishing software. Currently the newsletter is produced on
Wordperfect 5.1, which is not designed for such activity and
is lacking graphics capabilities. This procedure is very time
consuming. With the correct software and hardware, a more
professional looking newsletter could be produced, camera
ready, thereby saving money on printing costs, and staff time
during production.
If
6. E-Mail: This may seem like a "frill", but is essential when
trying to coordinate meetings with more than two people in the
office. Also, many times questions arise that could easily be
handled through E-Mail opposed to taking time to try and
locate the individual with the answer.
7. Rolodex: One central listing of names and addresses would be
easier to update than a rolodex system on each desk.
8. CUrrent PCs: We are currently using 286 and 386s, with
limited storage capabilities. It is most cost effect to
replace the existing machines rather than trying to upgrade
them thus ending with a product that will have a longer useful
life. We must consider what is good for the immediate and
future needs of the city.
9. Printer: The printer has a problem sequencing, and printing
some applications. Time is now wasted waiting for the printer
to print. A new printer would enable different fonts and
sizes for better presentations in the newsletter, overheads
and general correspondence. The consultant has also
recommended a much faster printer.
10. Codification: This would be easier to do in-house with
updated software. The City would realize a cost savings.
11. Clerk · s Index: This software was purchased as a tool to
research minutes by topic. Currently, minutes are not stored
electronically. Each specific item must be entered into the
indexing system. Because of the time involved, only the
Council minutes are input into this system. It can be a
cumbersome system to use and often does not produce the needed
results. It is recommended that all minutes (Council,
Planning Commission and Park Commission) be retained in full
electronically resulting in thorough and immediate search
capacity.
12 . Records Retention: Currently documents are stored in the
basement in labeled boxes. There is no easy way to identify
exact locations manually, and each document must be coded with
a retention date and manually gone through periodically. A
system whereby document locations could be stored
electronically would be an useful tool.
13. Public Works: This department has a need to track time
allocation and machine maintenance and repair work.
CUrrently, a manual system is used, which is time consuming
and sometimes not very accurate.
.,
14. Microfilming: Documents with historical value are
microfilmed. Technology has expanded to enable indexing and
storage on CDs for faster and easier retrieval and long term
management. The microfilm companies have estimated that one
CD can store all the information contained within a four
drawer file cabinet.
15. Scanninq: The proposal does not include the cost to purchase
the information in disk form from the County for the property
data system, which is approximately $200 per component (i.e.
tax records, etc.). with scanning capabilities we may be able
to input much of the information quickly and in-house, saving
on the cost to purchase the information. We can also use the
scanner to input documents to use as boiler plate, code
sections, graphics, minutes, etc.
16. ArcView: This software was suggested by the consultant. We
would need to purchase the initial base maps as hardware to
produce them is much too costly. The software would enable
retrieval of parcels, streets, etc. meeting certain criteria
defined by staff (i.e. a property owners list of all parcels
with water). This would eliminate many hours spent preparing
lists and/or maps for special projects, levies, etc.
16. Soecial assessments: Special assessment searches and levies
spread are currently done manually. An updated system would
provide staff the ability to calculate payments, pay-offs,
interest, etc. electronically.
17. Leqal Publication: The City could save 10% of publication
costs by delivering legal pUblications via modem. We currently
do not have this capability.
18. Off-site: A modem could offer staff remote access to the
system. This would be beneficial if one were working at home
on a project.
19. Backuo: The system proposed provides for a taped backup done
daily. The backup would be done after hours. This is
important, as I am sure you are aware, because when backing up
a system is left to humans, the room for error or neglect is
great.
51094.1
'.
City of Shorewood, Minnesota
Summary of Equipment and Software needed to create a Local Area Network.
~
QQWJ1 11sml
1993
Power PC 6100/60
This will likely be placed in plcumi.ng.
Power PC 6100/60 w/windows
This computer has more memor)' and DOS & Windows software for
computability until more PPCs are installed
2
Color Display 14"
}'fonitors are purchased separately. this is a standard size.
2
Extended Keyboard
Keyboards are purchased separately. the .. extended keyboard is the standard
model for office settings.
2
Ethernet Transceiver
This device connects the computer to other computers using a type of cabling
that looks like telephone \vire.
Personal Information Manager
Specific software can be selected later based on preferences but if you are going
to use teclmology to improve upon your skills of organization. you should use
these tools.'
2
2
Claris FileMaker Pro
This software is the progr<l1ll that runs a database for property records and other
database applications.
Microsoft Office Documentation
Only one copy of the documentation is being purchased as reference material. If
you fmd that more sets of documentation are needed you can purchase them
separately at a later time.
1
Microsoft Office Ucense Only
Once the soft\'Ilare is purchased you \.ill need to purchase licenses for each
additional user.
Microsoft Office
This is a "suite" of soft\vare packages that includes a full featured word
processor. spreadsheet. presentations developer. and a license to use e-mail.
LaserWriter wrrwisted Pair Ethemet
Printer capable of producing newsletter quality prints at 8 pages per minute.
LaserWriter Pro Envelope Feeder
Added capabilities for printer.
LaserWriter Pro 500 Sheet Paper Tray
Added capabilities for printer.
42 Strategy Review
Prepare analysis of the Shore wood information system and make
recormnendations for future use of teclmology.
81.647.00
82.266.00
8582.00
S326.00
8162.00
8206.00
8556.00
887.00
8332.00
S366 00
S2.1 19.00
$317.00
S317.00
S2.730.00
Phase 1
Total
S548.12
S12,013.00 Tax
.QQ.!.UJt 11em
2
1994
Power PC 6100/60
A standard workstation
3
Color Display 14"
Monitors are purchased separately. this is a standard size.
2
Extended Keyboard
Keyboards are purchased separately. the .. extended keyboard is the standard
model for office settings.
1
Keyboard
Keyboards are purchased separately. this keyboard costs less than the extended
~eyboard and \\ill be used on the server since extensive data entry is not needed
on the server.
3
Ethernet Transceiver
This device connects the computer to other computers using a type of cabling
that looks like telephone \vire.
2
Personal Information Manager
Specific software can be selected later based on preferences but if you are going
to use technology to improve upon your skills of organization. you should use
these tools.
Aldus PageMaker v.5.0
Desktop Publishing software
2
Claris FileMaker Pro
This software is the program that runs a database for property records and other
database applications.
2
Microsoft Office Ucense Only
Once the soft\l.71re is purchased you will need to purchase licenses for each
additional user.
1
12 PORT 10Base-T hub
A component of the network that connects several individual workstations to the
f1l e server.
UPS 600VA
Batte~' power system for server.
Network Cable Installation
This includes installation of cable to locations which will likely be locations of
networked workstations
Work Group Server 80
This is the computer that will function as the file server, all software for the
network is included in the price along with a tape drh'e for backups. If you want
the flie sen'er to handle print jobs from the UNIX system you should consider
the model 95 which cost approx $9,000.00
Shared FAX/Modem
This modem will make it possible to send fa....es from any workstation.
, 50 Professional Services
Create database and converter for Hennepin County data on property for use
\\ith newly created property database. Train staff in the use of database.
60 Professional Services
Assist \\ith installation of network and softy"are. Provide traininQ and advice
regarding wise use of networked computers. Install Network 1,285.00, Install
Software 730.00, Training two days 1.040.00
~
83.294.00
5873.00
5326.00
585.00
5243.00
8204.00
5579.00
5556.00
8664.00
8755.00
5390.00
5900.00
85.352.00
8632.00
89,750.00
52,820.00
-~, ,.
Phase 2
Total
S760.45
S27,423.00 Tax
~ J.tm1 ~
1995 Phase 3
1 - Power PC 8100/80 83.964.00
This computer has greater capabilities and will be belter suited for desktop
publishing and manipulating graphics.
Color Display 16" 8928.00
This display can be used in conjunction with the desktop publishing acti\'ities. It
is very difficult to assemble documents for desktop publishing on the smaller l~"
screens.
4 Personal Information Manager 5408.00
Specific software can be selected later based on preferences but if you are going
to use teclmology to improve upon your skills of organization. you should use
these tools.
Microsoft Mail Server 8271.00
Once the soft\vare is purchased you ....111 need to purchase licenses for each
additional user.
4 Ethernet Transceiver 8324.00
1bis device connects the computer to other computers using a type of cabling
that looks like telephone wire.
4 Arc View 82.040.00
1bis software is used to view the property database as a map and perform
analysis using the graphic representation of the data as maps. (e.g.. you can draw
a circle 500 feet from a cenain property and generate mailing labels for the
selected properties.) Note: the use of this product assumes that you have the data
to display, currently several organizations are generating maps and dala using
Arclnfo. The City of Shorewood could contract \vith either neighboring
communities, the county, or the state for these maps.
3 Power PC 6100/60 54.941.00
A standard workstation
3 Color Display 14" 8873.00
Monitors are purchased separately, this is a standard size.
NetModem IE 1.5 81 ,498.00
1bis modem will permit users from remote locations to have access to the entire
network via telephone lines.
4 Extended Keyboard 8652.00
Keyboards are purchased separately, the "extended keyboard is the standard
model for office settings.
4 Claris FileMaker Pro 81,112.00
1bis software is the program that runs a database for property records and other
database applications.
7 Additional Memory for PPC's 82.457.00
Added memory makes it possiable to do more tasks at once.
Omni Page by Caere 8502.95
1bis software in coojunction with a scanner will permit documents to be scanned
and the images convened into text used by word processors. The time savings
from not having to retype older docmnents is tremendous.
TCP/Connect 8382.00
1bis software \\111 make it possiable to connect to the UNIX computer either
over the network or through a serial port. To conneCI over the network an
ethemel card mUst be installed in the U~L\: computer.
HP ScanJet !Icx 81,068.00
In addition to scanning documents. photographs can be scanned for inclusion in
newsletters and flyers.
4 Microsoft Office Ucense Only 81,328.00
Once the software is purchased you \\ill need to purchase licenses for each
additional user.
Total S22,748.95 Tax S804.00
BREAKDOWN OF PROPOSAL
~
Hardware:
PPC 8100/80
PPC 6100/60
PPC 6100/60 w/windows
(1) Display monitor 16"
Display monitors 14" ($291/ea)
Extended keyboard ($163/ea)
Keyboard (for server)
Ethernet Transceiver ($81/ea)
12 PORT 10Base-T hub
UPS 600VA - power system
WorkGroup Server 80
Shared FAX/Modem
NetModem (remote access)
Addn Memory for PPCs
LaserWriter (printer)
Pro Envelope Feeder
500 Sheet Paper Tray
HP ScanJet IIcx (scanner)
Phase I Phase II Phase III TOTALS
$3,964
$1,647 $3,294 4,941
2,266
928
582 873 873
326 326 652
85
162 243 324
755
390
5,352
632
1,498
2,457
2,119
317
317
1,068
Subtotal - Hardware
---------------------------------------------
36,391
Software:
Claris Filemaker Pro ($278/ea)
Microsoft Office Doc. ($87/ea)
Microsoft Office License ($332/ea)
Microsoft Office ($366/ea)
Personal Infor Mgr ($103/ea)
Desktop Pub. Software ($579/ea)
Microsoft Mail Server ($271/ea)
Arc View ($510/ea)
Omni Page (scanner software)
TCP/Connect (Unix connection)
7,736
11,950
16,705
---------------------------------------------
Tax:
Professional Services:
Strategy Review (services to date)
Network cable installation
Property Data System/county Conversion
Installation/training
556 556 1,112
87
332 664 1,328
366
206 204 408
579
271
2,040
503
382
1,547
2,003
6,044
9,594
2 , 112
---------------------------------------------
548
760
804
o
16,200
TOTAL EACH PHASE
=============================================
2,730
900
9,750
2,820
2,730
13,470
$12,561
$28,183
$23,553 $64,297
A User's Guide to Software Licenses
LOOking for yet another way to CUt soft-
ware costs? One possibility may be sit-
ting right on your network server. If
you take advantage of the license
packs most software vendors offer, you can
shave at least 15 percent off software ex-
penses-as well as cut the clutter on yciur
PCS' disks and simplify net administration.
documentation for each user on your net,
you can tally up significant savings by buy-
ing each of those users a license pack. A
complete package of WordPerfect 6.0 for
Windows, for instance, lists for $495 (al-
though the actUal price you pay is far lower).
Buy an additional license with just docu-
mentation and the list price drops to $349.
But if you can do with-
out documentation al-
together, the list price
drops to $295.
As your net grows, so
will your savings. Vol-
ume price breaks from
most vendors begin at
the 5-user or 20-user
level, depending on the
vendor. If you buy, say,
20 to 49 licenses of
WordPerfect 6.0 for Win-
dows, the list price drops
to $275 each. At 50 to 99
licenses, the price falls
again to $258. Above
100, it drops another $10.
There's another major
twist to consider: concurrent licensing for
network application packs. Unlike regular
license packs, which give specific local PCs
a license to run an application, a concurrent
license lets any users (up to a specified
number) on a net simultaneously run an
application. Buy 20 copies of 1-2-3, for ex-
ample, and anyone on the net can run the
application-up to a total of 20 users.
While license packs are great for new pur-
chases, the best deals are on upgrades. In an
effon to entice new customers as well as
retain their established base, most vendors
offer extremely attractive upgrade prices to
users of both their own productS as well as
competitors' products. Moving from your
But buyer beware. Sorting OUt licensing
.issues is a bigger headache than you ever
imagined. "Licensing is such a mess that 90
percent of the people who own software
don't read the license, and most of those
who do don't understand it," says Ed John-
. son, information syStems auditor for Snap-
on Tools in 'Kenosha, WISCOnsin.
How much you save depends on your
license, support, and documentation needs.
Most vendors sell software in three config-
urations: a complete package with media
and documentation, a license with docu-
mentation but no disks, and jUst a license.
You need one complete package to run
off your server. But if you're willing to forgo
old version of Lotus 1-2-3 to Excel 5.0 or
vice versa will cost only $129 retail. And
upgrade licenses are available for $10 less.
So, for example, if you have five PCS and
each one has an older copy of Quattro Pro,
1-2-3, or Excel, you can upgrade the entire
network to Excel 5.0 for the COSt of one full
packa~e upgrade and four license pack
upgrades-roughly $600.
No Simple Answer
While the pricing schemes may appear con-
voluted, they pale in comparison to the
licensing terminology itself. Vendors'. terms
and policies vary considerably and are often
vague. And to the frustration of many users,
most concurrent licensing agreements seem
to adhere to a traditional, nonnetworked
view of the world. "I often find that licens-
ing is still focused as though people pur-
chase software only as individuals, for their
own Pc," notes Ki Wilson, senior micro-
"':". ..:~f:~1~_~"~;~r1~:~"'::~'r~~;~
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r:'-Contaet:PCwo,.ltI Nnworiiflg LrniOfl at/77
(;FrankIin &.Boston, MA OZl10;617~Z-8470,
. .6171426-0235 (fax);71154.443onCompuScive.
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JUNE 1994 . PC WORLO'70-N1 ~
/
computer analyst with Stone Container, a
Chicago-based paper manufactUrer. "There
doesn't seem to be much consideration as to
how licenses might be pooled."
Setting Purchase Priorities
Variations in licensing policies are forcing
firms like Snap-on Tools to reevaluate their
priorities. "We're basing our purchase deci-
sions on those licenses that give us the most
flexibility," says Johnson. One issue he's
watching closely is how a licensing policy
impacts home use. Some software vendors
still require that a customer buy separate
licenses for each system, even if the same
employee will use a desktop and a portable.
Others permit a single license to apply to
both machines under certain conditions.
If the prices ,of network interface cards
keep falling, we'll soon be buying them
;fromvending """",",,, 1<', now_
to. pick up an ethemetcardforlessthan
$100, and token ring card pricesrecently
plummeted to that leveland below.
But how low should you go? Should you
buy a no-nameethemetcard for $85, . or
should you pay the extra $20 or $30 to get a
brand name card?
DriYersfor life . . ..... ','.'
Your first concern should be to buy a card
. that stays instep with today's radiclu shifts
in PC and networking SYStem-software.
Specifically, you need new releases of the
card's software device drivers for each new
release of system softwar~. A network card
without these is like a car without gas.
So llllikesure you buy a card that has
enough commercial momentum toguaran-
tee that it will be supported. The major
suppliers keep teams of programmers busy
writing drivers to stay current with operat-
ing system changes. Big vendors also main-
tain dial-in bulletin boards and Compu-
Serve forums for downloading new drivers.
However, buying a no-name card doesn't
necessarily mean you'll be out in the cold
when driver changes are needed. Many
cards are built around standard chip sets,
70-N2 PC WORLD. JUNE 1994
"Microsoft's policy is probably the most
straightforward," says Linda Dienberg,
operations manager for Unirned, a pharma-
ceutical supply firm in Buffalo Grove, Illi-
nois. It stares that if software is permanently
installed on the hard disk of a computer
(other than a network server), and one per-
son is on that computer 80 percent of the
time it's in use, then that person may also
use the software on a portable or home PC.
"We actually license the user, not the
computer," explains Kevin Brown, a Micro-
soft product manager for Excel. "If you
have a desktop machine in your office and a
portable that you take home, we allow you
to install on both machines because we
assume you can't run both at the same
time." The policy accommodates concur-
rent use but requires the net manager to
downl~d a copy of Excel 5.0, say, to each
local Pc, rather than run it from the server.
and netwOrk operating sysrem vendorS usu-!
ally provide drivers that . suPPOrt these.:
Many ethemet cards, for example, are built
using a chip set from National Semiconduc-.
tor and are 'advertised as "NE2000 compati-
ble." You'll seldom have trouble getting
drivers for these. A similar situation exiSts
with IBM's Token-Ring chip set..
Idiotproof Installation
Historically, installing adaprershas not been
fun. Today Intel, Standard Microsystems.
Madge Networks, and ,other brand name
vendors offer "jumperless" cards that don't
. use DIP switches or jumpers to set inter-
rupts, I/Opom, and memory addresses.
Instead, you place the netWork card ina PC
and seleCt a suitable interrupt;, I/O port, and
memory address through configuration soft-
ware rather than having to dive back into
the PC's innards.
Intel takes the no-retum-visit concept Jl
big Step further. On NetWare nets, the Intel
EtherExpress Flash adapter can be set to
automatically update its drivers whenever
you post new versions on a central server.
Protocol RAMifications
As networks grow and connect with each
other, you're more likely to be running mul-
tiple netWork protocols on a single worksta-
Lotus, on the other hand, permits home
use only if a license is dedicated to a single
user. Under this policy you can run an appli-
cation off a server on your desktop and at
the same time mount it on your portable's
hard disk-but only you can use both ma-
chines. "If you are using software concur-
rently, you have to make sure that you're
not using more than the number of copies
you purchased," says Lotus director of
strategic marketing Kathryn Roy. As an
example, she suggeSts that if two users on a
LAN that has seven 1-2-3 licenses take
their laptops on a trip, the number of licens-
esavailable in the office should drop to five.
That's hardly satisfaCtOry for Stone CO!!-
tainer's Wilson. "When the licenses are pan
of a concurrent licensing pool, it's impossi-
ble for us to be able to say when a license is
in use on a laptop," he argues.
Tracking license use has
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lPX/SPX protocolto'Communicate. with
NetWare servers,imdtheNETBIOS and
source rou~ngproto.colsto -communicate
withlBM nwnfnlmes. Because each proto-
colreqlliresabout 15K' to 60K. of memory,
running multiple . protocols puts quite ,!l
sque~on memory. Afe", Ilctwork cards
offcron-bc>ardmemoryso rllat1'ou don't
have to.loa~;the 'P'ftocolsin~ea~. PC's
memory.,." .' :__';.;: ,=.,.~~,
While tOday's;cardsdpn't dif!~r..~tic:~!D
performance, reliability can "be 'a concern.
NetWork card problems can be particularly
pemicious, since certain typeS of failures not
only destabilize the network connection
between the PC and the offending card but
also cause problems with other devices on
the same part of the net. The warranty is a
good predictor of reliability. Three- to five-
year warranties aren't unusual.
There's one final point to consider: With
futuristic networks like 100MB Ethernet
and Asynchronous Transfer Mode looming
on the horizon, these cards may offer a use-
fullife of only a year or two.
-Bill Lawrence
Bill Lawrence helps to manage a 3000-
workstotion nl!1't1Oork for a major utility.
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become all the more challenging with the
growing popularity of software application
suites such as Microsoft Office. These con-
tain one license that includes all the soft-
ware applications in the package. So if you
run Microsoft Office off your server, you're
not licensed to have one user running Word
and another Excel unless you have two
licenses, even though each copy of the suite
contains both applications. "We found we
couldn't put a suite on our LAN unless we
had some son of software device that simul-
taneously locked out all the packages in a
suite from other users," notes Wilson.
"The policies took everyone by surprise."
A second issue high on users' lists is sup-
pon. While the trend toward extra-CGst sup-
pon has provided more options in some
cases, most companies offer two basic types
of policies. One is the Standard single-user
suppon package: Individual users register
their package and are responsible for their
own suppon. The other option is a broad
corporate suppon package that includes 24-
hour, seven-day access; 800 numbers; and a
five-figure price tag.
"There doesn't seem to be anything in
between for the small-network manager,"
notes Wilson. "The assumption is that
either individual users will be responsible
for their own support, which doesn't make
sense when you. have many concurrent
users, or you'll buy a high-end corporate
package." To cover his suppon needs, Wil-
son goes to the trouble of staggering his
license purchases to e>.."tend the coverage.
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Detenninlng Demand
With concurrent licenses, how do you deter-
mine how many licenses you'll need?
That's a tricky question, because use of a
panicular package may vary considerably
over time. A spreadsheet, for example, will
probably be in greater demand during taX
season or when annual budgets are due
than at other times of the year.
At Stone Container, Wilson estimates that
over 300 employees on his network use
1-2-3. But he has yet to need more than 50
concurrent licenses.
How frequently users on the net remem-
ber to close applications has become critical
as multitasking operating environments like
Windows have become increasingly popu-
lar. It's easy for a user to open WordPerfect
in one window, stan up a spreadsheet in a
second, and quickly forget about the word
processing application. In the meantime,
-
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i32MBof RAM,'a combination 3~311d 5~dc:Si~~unitthat~~ 1l:seno~.Jo~ik;7r~
inch floppy drive,three533~ SCSI dri_'c',,; :f,j,h'-" ~"V '~l? . . . .
'. vCS;the Dell'SCSI ArIay(DSA) controller,
Dell's TheIl11lilMonitorillg:Card{TMC}, .
and a SCSI backplane 3lldlists for $16,403.
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bility and upgrades. Other nice touches in:.... 800/75.9-9783. _~__._..____,___...~J
elude labeled cable connectors, a sliding.. Reader service no. 615
JUNE 1994 . PC WORLD 70-N3 .. .....
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other network users may be locked out of
WordPerfect because all licenses are in use.
Snap-on Tools constantly urges users to
close applications when noe using them.
The company also utilizes license metering
software to track the worse offenders. Says
Johnson, "We found our who the hogs were
and talked to them."
Some of the more popular PC applica-
tions provide rudimentary tools to track
i!
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!
. Master network. log pools power alarms
from all UPSs an network. to one
concise file
. Realtime view of both servers AND
WORKSTATION UPS power data from
any node
. Customize alarm points for low voltage,
% load, and temperature on each and
every UPS
license use. 1-2-3 comes with a utility that
helps yciu control license use. The network
manager simply sets a counter on the serv-
er to the number of concurrent licenses
your company has purchased. "If you have
seven licenses and an eighth person tries to
access the server, the software says, 'Sorry,
all seven copies are out, '" explains Roy.
Bue while this tool is useful, it's usually
insufficient to meet most net managers'
needs. Several third-parry vendors, includ-
ing Gradient Technologies, Brightworks
Development, Tally Systems, and Highland
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Circle 81 on reoder service card
Software, have developed more sophisticat-
ed packages to monitor program use and
determine when you need to buy more
licenses. Still, no single produce currently
tracks all licenses, spans multiple platfonns,
or operates across all net operating systems.
An industry-standard license managt:-
mem technology would help. Microsoft and
ZO other vendors have been working for the
past two years on a License Service Inter-
face. The group hopes to promote this tech-
nology, which is designed to operate be-
tween the Wmdows environment and Wm-
dows applications, as a standard that would
allow applications to license-enable them-
selves. It's under major revision and is ex-
pected to be completed later this year. .
Installation Options
There are three ways to install an applica-
tion onto a series ofPCs on a net. The sim-
plese method is to load the software direct-
ly from each PC's floppy drive onto its hard
drive. A second alternative is to install the
application on the server and download it to
each PC's hard drive (the catch here is that
you may have to adjust each PC's Wmdows
configuration files). The third and perhaps
most attractive option is to load the applica-
tion on the server and have all the users on
the network run it from there. That way
each PC is sharing the same copy on the
server. You noe only save disk space on each
Pc, but you simplify your maintenance and
upgrade routines.
You can run most popular PC applications
from a server withour a great deal of trouble.
The latest versions of 1-2-3 and Excel pro-
vide extensive work-group capabilities and
allow net users to share files. Additionally,
it's relatively easy to download a new macro
to all the PCS on a net. It's also common for
programs to allow each user on the network
to create customized icon bars and other
features, even though everybody shares one
copy of the program.
But there are trade-offs. If your network is
running slowly, programs on the server will
star[ up more slowly than if they were being
loaded from a local hard drive. And ulti-
mately, a work group is only as secure as the
server it relies on. If you keep software on
the server and it breaks down, you'll end up
with users who have perfectly functioning
PCS but still can't get any work done.
-John H. Mayer
J onn H. Moyer is 0 freelance writer based
in Belmont, Mossocltusens.
70-N4 PC WORLD. JUNE 1994 .
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MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF .
SHOREWOOD
.
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
EXECUTIVE SUMMARY
If,
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SBOREWOOD CITY COUNCIL MEETING
HONDAY, MAY 23, 1994
The work session will beain at 6:30 D.m. We will review the needs
assessment and have a portable unit with software similar to our
property records software to demonstrate. We will then' have
opportuni ty for questions arid answers. The regular meeting is
schedule to begin at 7:30 p.m. starting with the reconvened Board
of Review.
AGENDA ITEM #3A: In order to take advantage of spring clean-up,
Mr. Rodewald asks for an extension of time to clean up his property
at 24770 Amlee road. If it is not cleaned up by the City Council
meeting, staff recommends that Public Works be directed to clean up
the property on May 31, 1994.
AGENDA ITEM #3B: The Liquor store committee, council member
representatives Daugherty and stover, will have had an opportunity
to carefully review the proposed lease agreement for a new store on
the east side of town. The attorney and staff will have also
reviewed the agreement several times very carefully. If they have
any questions or concerns, they would ask that this be removed from
the agenda. If everything is in order, they would ask that council
approve the proposed lease.
AGENDA ITEM #4: We have received one letter of interest to serve
on the Park Commission. The Mayor suggested that a resolution be
_ prepared for Council consideration at this meeting.
AGENDA ITEM #5A: Andrew Schmidt asks fora variance-to allow a
temporary sign to be displayed at the Video Update Store, 19465
State Highway 7, during the reconstruction of the Vine Hill
Road/Highway 7 intersection. The sign will be limited to a message
announcing that service road businesses remain open during
construction. The Planning Commission voted unanimously to
recommend approval. The Council should direct staff to prepare a
findings of fact.
A Residential Community on Lake Minnetonka's South Shore
.
.
EXECUTIVE SUMMARY - MAY 23, 1994 COUNCIL MEETING
Page 2 of 2
AGENDA ITEM #5B: The Planning commission voted to recommend
approval of Mr. Karas' conditional use permit for garage space in
excess of 1,200 square feet. Due to neighborhood concerns language
will be included in the approval specifying that the garage is for
residential use only. The Council should direct staff to prepare
a findings of fact.
AGENDA ITEM #6: If at the work session the Council's questions are
answered and a consensus is reached, this would be an appropriate
time to make an official motion authorizing specific action.
AGENDA ITEM #7: The packet includes an analysis of the sewer fund
and recommends an increase in the sewer rate. A draft ordinance is
also included. The main policy consideration of the Council is, at
what level should the sewer rate be increased if at all?
AGENDA ITEM #8: This resolution authorizes the City of Shorewood
to enter into an agreement with the State for Shorewood to be the
grantee, which means we would do any paperwork associated with
receiving $25,150 grant for the new senior center. The schedule in
the agreement says that if we have not made decisions as to the
type of center and begin entering into the appropriate joint powers
agreements within the next 17 months, we will lose the grant funds.
.
.
CITY OF SHOREWOOD
REGULAR CITY COUNCIL MEETING
MONDAY, MAY 9, 1994
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:30 P.M.
MINUTES
. 1. CONVENE CITY COUNCIL MEETING
The meeting was called to order by Mayor Brancel at 7:43 p.m.
A. Pledge of Allegiance
B. Roll Call
Present:
Mayor Brancel; Councilmembers Benson, Daugherty, Lewis and Stover;
Administrator Hurm, City Engineer Dresel, City Attorney Keane, and Finance
Director Rolek.
c. Review Agenda
Benson moved, Daugherty seconded to approve the agenda for May 9,1994. Motion passed
5/0.
2. APPROVAL OF MINUTES
City Council Regular Meeting and Work Session Minutes - April 25, 1994
Lewis moved, Benson seconded to approve the Regular Council Meeting Minutes of April
25, 1994, amended on page 4, paragraph 1, beginning on line 3, by deleting the words:
"indicated that he tended to agree that larger density is more desirable," and the Work
Session Minutes. Motion passed 5/0.
.
3. CONSENT AGENDA
Mayor Brancel read the Consent Agenda for May 9, 1994.
Lewis moved, Benson seconded to approve the Consent Agenda and to adopt the
Resolutions and Motions therein:
A. RESOLUTION NO. 94-40, "A Resolution Approving Intoxicating Liquor License-
Sunday & Club." American Legion Post #259,24450 Smithtown Road; June 1, 1995-
May 31, 1995.
=#=-~
REGULAR CI'lY COUNCIL MINUTES
May 9, 1994 - PAGE 2
B. RESOLUTION NO. 94-41, "A Resolution Approving Intoxicating Liquor License On-
Sale of Intoxicating Liquor & Special Sunday Sales." Minnetonka Country Club,
24575 Smithtown Road; June 1, 1994-May 31, 1995.
C. RESOLUTION NO. 94-42, "A Resolution Approving Non-Intoxicating Malt Liquor
License." Vine Hill Market, 19215 State Highway 7; June 1, 1994-May 31, 1995.
D. Motion to Authorize the Hiring of a Part-time Clerical Assistant (contingent upon
successful completion of a background check and reference check).
E. RESOLUTION NO. 94-43, "A Resolution Approving a License for Tree Trimmers."
Aaspen Tree Service, 970 Wayzata Blvd.West; May 9, 1994-December 31, 1994.
F. Motion to Approve a Supplemental Agreement with Hardrives, Inc., Plymouth, MN,
for an amount not to exceed $83,870.00, for City Hall Bituminous Parking Lot,
Storm Sewer and Appurtenant Items, City Project No. 93-1. .
G. Motion Approving an Agreement with GME Consultants, Inc., Minneapolis, MN, in
the amount of $1,390 for Soil Testing Service in Freeman Park.
Motion passed 5/0.
4. 1993 ANNUAL AUDIT REPORT - ABDO. ABDO & EICK - Presentation by Gary
Groen
Mr. Gary Groen, representing ABDO, ABDO & EICK, Certified Public Accountants,
Minneapolis, MN, presented its audit report of the "City of Shorewood, Minnesota
Comprehensive Annual Financial Report for the Year Ended December 31, 1993." Groen
noted that the City received a certificate of achievement for excellence in financial reporting
for 1993 and that its bond rating was upgraded from A to Al by Moody's Investor Service .
during the year. Groen reviewed the financial report.
5. CONSIDERATION OF TECHNOLOGY UPDATE - Presentation by Dave Hartley
Mr. Dave Hartley indicated he has been working with the staff to establish a strategy to deal
with use of technology for the City. He referred to the report/recommendations prepared
and pointed out that the City's challenge is to meet the expectations of the public to deliver
information in a timely fashion and process information through technology and the skills
of the staff. While the staff has been innovative in its use of the current system, they are
limited by the available technology. Therefore, the strategy presented is designed to provide
the necessary tools over a 3-year period.
The Councilmembers discussed the plan and asked questions. Concerns expressed included:
the number and cost of recommended license purchases, status of current financial software
(Unix), obsolescence of the City's current technology, and funding for upgraded hardware
REGULAR CI'IY COUNCIL MINUTES
May 9, 1994 - PAGE 3
and software. Following discussion, the Councilmembers agreed to meet with Hartley and
selected staff to discuss and assess their needs and the cost of upgrading prior to making any
decisions on the recommendations presented.
6. PARK - Report by representative
Consideration of Approval of Plans for Old Market Road Trail and Authorization to
Advertise for Bids
.
Hurm reported that the Park Commission will begin its annual tour of the City's Parks on
May 10. Hurm stated that a public information meeting was held to discuss the proposed
plans for constructing a concrete sidewalk along the east side of Old Market Road following
which the Park Commission met and recommended that the Council approve the plans for
the trail. Dresel described the location of the trail. State Aid will cover about 85% of the
costs of construction. Dresel and Hurm answered Councilmembers' questions. Construction
plans are available for viewing at City Hall. It was noted that landscaping of the project is
covered by a separate contract.
Daugherty moved, Benson seconded to approve the plans for Old Market Road Trail, City
Project 94-2 and to authorize advertisement for project bids. Motion passed 5/0.
7. PLANNING - Report by representative
Commissioner Pisula reported on the actions taken at the Planning Commission's May 3,
1994 meeting.
A Motion to Adopt a Zoning Ordinance Amendment Regarding Parking Requirements for
City Parks
.
This amendment, previously considered by the Council, designed to allow flexibility in
completing paving, curbing and striping in the City's Parks, now includes language to provide
that funding for such improvements will be included in the Capital Improvements Program
and reviewed annually by the Council.
Lewis moved, Stover seconded to adopt ORDINANCE NO. 291 "An Ordinance Amending
Chapter 1201 of the Shorewood City Code Relating to Zoning Regulations." Motion passed
5/0.
8. REPORT ON TRAFFIC STUDY FOR CHASKA ROAD
Hurm explained that in response to a resident's letter dated April 6, 1994 regarding traffic
in the Chaska and Mayflower Roads area, a traffic study was conducted using the SMART
unit to monitor speeds and the number of cars. Based on the study, Police Chief Young
indicates a traffic problem in the area exists primarily from cut-through traffic and suggests
that the traffic enforcement specialist, once hired, concentrate on the area. In addition, the
REGULAR CIlY COUNCIL MINUTES
May 9, 1994 - PAGE 4
legal speed limit for Chaska Road is 35 mph opposed to the posted 30 mph and in order
for the Council to reduce this speed by resolution, the area must be considered urban. The
Chief suggests that if a speed study is requested, a similar study also be conducted for
Smithtown Road where it is posted 30 mph but is actually 40 mph.
Following discussion, the Council accepted Chief Young's recommendations to conduct
traffic studies on Chaska and Smithtown Roads with a view to determining and establishing
appropriate speeds and directed the traffic enforcement specialist to monitor traffic on
Chaska Road.
9. CONSIDERATION OF A REOUEST FOR ABATEMENT OF UTILIlY PENALlY
CHARGE
Rolek reviewed the request for abatement of penalties assessed to the utility account of Phil
and Susan Johnson, 4460 Enchanted Drive. He explained that apparently bills beginning
in April 1993 were not received by the Johnsons. Late penalties of $41.53 were added to .
the Johnson's account between April 1993 and March 1994. Rolek clarified the charges
made since the Johnsons moved into their home in April 1993 and recommended against
abatement of the penalty.
Mr. Phil Johnson explained his request as outlined in his April 12, 1994 letter to the City
of Shorewood. He stated that some mail delivery problems have occurred in the Enchanted
Point area.
The Council discussed the circumstances and noted that the Council has not previously
abated utility penalties, that the City is not responsible for the performance of the Postal
Service, and that scheduled utility billings were mailed by the City to Mr. Johnson.
Lewis moved, Stover seconded to approve a compromise, in this instance, to remove the
penalty for the most current billing period and work out a payment schedule for the
outstanding utility bill and prior penalties to be paid in full by August 1, 1994. Motion
passed 5/0.
.
10. CONSIDERATION OF AMENDMENT TO THE JOINT POWERS AGREEMENT
FOR POLICE SERVICE
Mayor Brancel reviewed the background of her request to the Coordinating Committee that
a moratorium be placed on the Joint Powers Agreement. The proposed amendment
provides that a City having special police needs bring its proposal to the Committee for
review and majority approval prior to instituting its plans.
During discussion, Stover inquired whether this amendment would apply to Shorewood's
plans to hire a traffic enforcement specialist. Since the proposed amendment has not yet
been acted upon by the Coordinating Committee, it will not have any bearing on
Shorewood's plans in progress.
REGULAR CI1Y COUNCIL MINUTES
May 9, 1994 - PAGE 5
Daugherty moved, Stover seconded to approve an amendment to Section 7 - Financial
Matters of the Joint Powers Agreement for Police Service: "All parties involved recognize
that any special policing needs that are unique to a particular party be reviewed by the
Coordinating Committee of the Joint Powers Police Contract." Motion passed 5/0.
11. MATIERS FROM THE FLOOR
Consideration of a Request for a "Caution Children Playing in the Area" Sign-Howard's
Point Road
Mr. Jeffrey Fox, 5270 Howards Point Road, reviewed the traffic concerns of the Howards
Point residents related to safety of the children in the area. The residents request that a
sign be posted on the "dead end" portion of the Road to alert traffic that children may be
playing in the area.
.
Daugherty moved, Lewis seconded to approve placing a sign "Children at Play ISlow" at the
dead end of Howards Point Road. Motion passed 5/0.
12. DISCUSSION ON POLICY ISSUES
Discussion on LMCD Lake Access Task Force Report - Rob Daugherty, Liaison
.
Mr. Bob Rascop, LMCD representative, directed the Council's attention to the Summary
and Conclusions of the Draft Report of the 1992 Lake Minnetonka Lake Access Task Force
previously circulated to the Councilmembers. A public review of the report is scheduled for
May 11, 1994. Rascop stated that under the State constitution, Lake Minnetonka is a public
water owned by the citizens of the State of Minnesota. Therefore, the DNR and the State
Legislature have determined that there will be free public access available to the public
waters of the State of Minnesota. Under a DNR formula, it has been determined that
provision of 700 high quality, free reliable car/trailer parking spaces is fair and reasonable
for. Lake Minnetonka. Rascop reviewed the plans for providing the prescribed parking
spaces. He responded to questions during the Council's discussion.
Stover moved, Daugherty seconded to accept the 1992 LMCD Lake Minnetonka Access Task
Force Report. Motion passed 5/0.
The Mayor recessed the meeting at 9:40 p.rn. and reconvened at 9:45 p.m.
13. ADMINISTRATOR AND STAFF REPORTS - None.
14. MAYOR AND CI1Y COUNCIL REPORTS - None.
12. ADJOURN TO WORK SESSION FORMAT SUBJECT TO APPROVAL OF
CLAIMS
REGULAR CITY COUNCIL MINUTES
May 9,1994 - PAGE 6
Mayor Brancel stated the Work Session will be re-scheduled.
Lewis moved, Daugherty seconded to adjourn the City Council meeting subject to approval
of claims at 9:48 p.m. Motion passed 5/0.
RESPECTFULLY SUBMITIED,
Arlene H. Bergfalk
Recording Secretary
TimeSaver Off Site Secretarial
ATIEST:
BARBARA J. BRANCEL, MAYOR
JAMES C. HURM, CITY ADMINISTRATOR
.
.
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474.3236
MEMORANDUM
TO: Mayor and City Council
FROM: Brad Nielsen
. DATE: 18 May 1994
RE: Rodewald - Appeal Notice to Remove
FILE NO.: Property - 24770 Amlee Road
Mr. Rodewald has asked for additional time to comply with the attached "Notice to
Remove", hoping to take advantage of the City's spring cleanup.
Staff will reinspect the property on 23 May. Hopefully the complaint will be resolved. If
not, it is recommended that the Public Works Department schedule a cleanup of the site for
31 May 1994.
.
cc:
Jim Hurm
Tim Keane
Michael Rodewald
A Residential Community on Lake Minnetonka's South Shore
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PROPERTY FILE
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD. MINNESOTA 5533'-892~~ @1l1474-3236
TO: .
Michael Del Rodewald
24770 Amlee Road
Shorewood, ~ 55331
DATE: 5 May 1994
.
PROPERTY LOCATION: 24770 Amlee Road
PROPERTY IDENTIFICATION NO.: 33-117-23-12-0018
NOTICE TO REMOVE
Offensive and Unhealthv Substances
NOTICE IS HEREBY GIVEN that"there exists a condition on the above referenced property
which is in violation of Chapter 501, Section 501.01 of the Shorewood City Code, a copy of
which Section is enclosed. The offensive matter to be removed from the property includes,
but is not limited to the following: .
Fence ~aterial; clothes line poles; door; boxes; ceiling tiles; trash;
construction debris; clothing; paint cans; broken toys; cans and similar items;
washing machine; dilapidated shed. .
. You are hereby required to remove the above-described matter and any other offensive
matter located on the property and in violation of Chapter 501, Section 501.01 within ten
(10) days from the date hereof. In the alternative, you may file a written notice of appeal,
stating when you intend to comply or why you can not comply, at the Shorewood City Hall
within ten (10) days, in which case your appeal will be set for hearing at the next regularly
scheduled meeting of the City Council.
If you do not respond to this Notice within ten (10) days, the City shall take whatever action
as may be necessary to have the offensive matter removed. The costs incurred by the City
for such removal shall be charged to the property owner and become a lein against the
property .
*** PLEASE GIVE THIS MA TIER YOUR IMMEDIATE A TIENTION ***
BY ORDER OF THE SHOREWOOD CITY COUNCIL
A Residential Community on Lake Minnetonka's South Shore
.
.
CITY OF SHOREWOOD
RESOLUTION NO. 94-
A RESOLUTION MAKING AN APPOINTMENT
TO THE SHOREWOOD PARK COMMISSION
WHEREAS, the City of Shorewood has advertised for
Shorewood citizens to apply to serve on the Park commission; and
WHEREAS, the ci ty Council has completed a review and
selection procedure for an appointment to the Park Commission; and
WHEREAS, the position opening created by the resignation
of Park Commissioner Daniel J. Waibel runs through December, 1996.
NOW, THEREFORE BE IT RESOLVED that the City Council of
the City of Shorewood hereby appoints William Colopoulos to the
City Park Commission effective this date complete said term ending
December 31, 1996.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
23rd day of May, 1994.
Barbara J. Brancel, Mayor
ATTEST:
James C. Hurm, City Administrator
ffl/
MAY I or 1994
William Colopoulos, Jr.
26215 Shorewood Oaks Drive
Excelsior, MN 55331
17-May-94
Mr. James Hurm
City Manager
City of Shorewood
Shorewood, MN 5531
Dear Jim:
I am writing to you to apply for the open position on the City
of Shorewood Parks Commission. My interest in serving on the
Commission is based on my strong desire to see that our City
Parks remain viable and continue to develop.
.
As our community continues to grow, our Parks become a valuable
resource to an increasing number of people, especially the young.
It is, in my opinion, critical that we maintain a high standard
of park service for all of our citizens. We will need to balance
our committment to the Parks against the many future budgetary
considerations we will have.
I have been a Shorewood resident since 1989. During the past five
years I have been an active participant in South Tanka Little League.
I am a neighbor of Freeman Park and use its facilities daily. I am
I look forward to the opportunity to serve on the commission.
.
Thank you for your consideration.
Sincerely,
8Y1~
William Colopoulos, Jr.
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
28 April 1994
RE:
Video Update - Sign Variance
FILE NO.:
405 (94.07)
BACKGROUND
.
Mr. Andrew Schmidt, representing the Video Update store at 19465 State Highway 7 (see
Site Location map - Exhibit A, attached), requests a variance to display a temporary
portable sign for a longer period of time than currently allowed by the Zoning Code. As
explained in his request letter (Exhibit B), Mr. Schmidt feels his business is suffering due
to the proposed reconstruction of the Vine Hill Road/Highway 7 intersection.
MNDOT proposes to begin construction on 1 June, hoping to be completed by
1 September. The Burger King building and the Shorewood Liquor store building have
been vacated and are scheduled for demolition soon.
The City's Zoning Code allows permits for temporary signage twice in any 12-month
period, for seven days at a time.. Mr. Schmidt requests a variance to display a temporary
sign between now and the completion of the intersection.
ANALYSIS/RECOMMENDATION
After discussing the applicant's plight, staff initially suggested that he contact MNDOT
engineers to see if they would post signage announcing that frontage road businesses will
remain open during construction. Apparently their policy provides only for directional
signage.
A Residential Community on Lake Minnetonka's South Shore
~~~
.
.
Re: Video Update
Sign Variance
28 April 1994
The applicant's request is considered reasonable.. Reconstruction of the intersection creates
a temporary hardship for businesses. which is not brought on by their actions.
It is recommended that the variance be granted with a condition that the message on the
sign be limited to "FRONTAGE ROAD BUSINESSES REMAIN OPEN DURING
CONSTRUCTION". The sign should be removed upon completion of the intersection
construction.
BJN:ph
cc:
Jim Hurm
Tim Keane
Joel Dresel
Andrew Schmidt
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Exhibit A
SITE LOCATION
Video Update Sign Variance
on
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APPL I CA T I 01\1 I=-OP :'/j:::jf;;:: I i~NCE OF THE S I (jN OF:D I r".4AC:l;:
APPLICANT: Andrew Schmidt
\I.ide.:, Update'
1':)465 Hwy 7
ShorewoOd, MN 55331
474-7413
DESCRIPTION: Description of the sign is a backlighted dual sided
changeable letterboard with dimensions approximately 4 feet high by 7
feet long. Signs such as these'are often found around town at
businesses and are available for rental.
PURPOSE: When the Burger King at the Vine Hill interchange closed in
February of 1994 Video Update saw slight a decrease in business. We
believe that this is due to a widely held public misconception t~at
all of the businesses at the Highway 7 & Vine Hill intersection are
closed or will be closed.
.
Videc. Update wc,uld use this sign to tel:'l the publ ic that Video Update
will remain open through road construction, assist customers with news
about access and construction status. ThIS sign WILL be temporary. We
expect the duration to be about 150 days.
LEGAL DESCPIPTION: Attached.
APPLICATION FORM: Copy attached.
.
S~Y'I\:.?h.L ~
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Exhibit B
APPLICANT'S REOUEST LETTER
r"
MEMORANDUM
TO:
.
FROM:
DATE:
RE:
FILE NO.
CITY OF
SHOREWOOD
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236
Planning Commission, Mayor and City Council
Brad Nielsen
17 May 1994
Karas - C.U.P.
405 (94.06)
The above-referenced request was tabled by the Planning Commission pending receipt of
additional information. Following are responses to the questions which were raised:
1.
.
The City Attorney advises us that Minnesota is a community property state and, as
such, the applicant can make application for the c.u.p. even though his spouse is
listed as the property owner.
2. The applicant states that he did not receive an agenda for the 3 May meeting. He
also informs us that the proposed building is for his personal, residential use. He is
aware of tonight's meeting.
3. In the past, when there has been any question as to the proposed use of accessory
space, lanquage as shown in Exhibit A, attached, has been incorporated into the
resolution approving the c. u. p.
cc: Jim Hurm
Tim Keane
Greg Karas
A Residential Community on Lake Minnetonka's South Shore
~56
6. The proposed single-story, hip-roofed addition is considered
to be consistent with the architectural character of the exisiting
bui lding.
a:NCLUS lCNS
That based on the foregoing, the City Council of the City of
Shorewood concludes that the application of for a
Conditional Use Penni t as set forth hereinabove be and hereby is granted,
subject to the following conditions:
1. That the proposed garage will be used strictly for purposes
of a residential nature.
2. That Applicant is advised that the City Code provides
specific regulations relative to hane occupations and any future use of the
garage for other than pennitted residential purposes would have to comply
with such regulations.
AOOPrED BY '!HE CI'IY CXlJJ:';rcIL of the Ci ty of Shorewood this .th day of
.., 1911.
Robert Rascop, Mayor
t ATmST:
Sandra L. Kennelly, City Clerk
L'.
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,,'
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 . (612) 474-3236
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
.
DATE:
28 April 1994
RE:
Karas, Greg - C.U.P. for Accessory Space in Excess of 1200 Square Feet
FILE NO.:
405 (94.06)
BACKGROUND
.
Mr. Greg Karas has requested a conditional use permit, pursuant to Section 1201.03 Subd.
2.d.(4) of the City Code, to construct a detached garage which will put the total amount of
accessory space on his property over 1200 square feet in area. The property is located at
5600 Star Lane (see Site Location map - Exhibit A, attached), is zoned R-1C, Single-
Family Residential, and contains approximately 35,795 square feet in area.
The applicant's house contains 2402 square feet of floor area above grade, with an existing
484 square foot attached garage. He proposes to add a 29' x 30' detached garage, as
shown on Exhibit B, which brings the total area of accessory space on the site to 1354
square feet.
ANALYSIS/RECOMMENDATION
Section 1201.03 Subd. 2.d.(4) sets forth four criteria for allowing accessory space in excess
of 1200 square feet. Following is how the applicant's request complies with the Code:
1. The total area of accessory space (1354) does not exceed the total floor area above
grade of the principal structure (2402 square feet).
2. The total area of accessory space does not exceed 10% of the minimum lot size in the
R-1C zoning district (20,000 x .10 = 2000 square feet).
A Residential Community on Lake Minnetonka's South Shore
..
.
.
Re: Karas, Greg
C.U.P. for Accessory Space
28 Apri11994
3. The proposed structure complies with all setbacks of the R -1 C zoning district.
4. The design (see Exhibit C) and materials of the proposed garage are consistent with
the architecture of the exjsting home (see Exhibit D).
Based on the preceding it is recommended that the C.U.P. be approved as requested.
BJN:ph
cc:
Jim Hurm
Tim Keane
Greg Karas
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SITE LOCA nON
Karas - C.D.P. for Accessory Space
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Certificate of Survey for
Bernies Home Repair Service
of Lot 3, Block 1,WESTWOOD 4TH ADDITION
Hennepin County; Minnesota
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I hereby certify that this is a true and correct
representation of a survey of the boundaries of
Lot 3, Block 1, WESTWOOD 4TH ADDITION; the location
of all existing buildings, if any, thereon, and the
proposed location of a proposed building. It does
not purport to show other improvements or encroach-
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COFFIN & GRONBERG, INC.
~~/ d~~---
Mark S. Gronberg Reg. ~ 12755
Engineers, Land Surveyors and Planners
Long Lake, Minnesota
* fts of the date of this survey and drawing,
the plat of WESll.(XX) 41H .AroITIlJ-.J had not
b::en recorded.
Exhibit B
SITE PLAN
r.61s:i.qn Works (SM) I Knox Lumber I #217 Hopk:i.ns I MN
3/1/94 12:26
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Exhibit C
PROPOSED GARAGE
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Exhibit D
EXISTING HOUSE
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (612) 474-3236
MEMO
FROM:
Mayor and Councilmembers
Al ROlek{)t.--
May 17, 1994
TO:
DATE:
RE:
Adjustment of City Sewer Rates
-
As you well know, a resolution to the City's dispute with the
Metropolitan Waste Control Commission (MWCC) over sewage treatment
charges being billed to the City does not appear to be forthcoming
in the near future. Due to the conditions described below we feel
that the City's sewer rate should be adjusted at this time.
During the dispute, the sewer fund reserve has been reduced by
$191,000 for 1993. An additional $52,915 has been set aside out of
our reserve balance for 1994 unpaid MWCC charges. The total affect
to our sewer fund reserve to date is a reduction of $243,915, or
about 30% of the balance. To continue to subsidize sewer rates
through the sewer fund reserve will deplete the reserve within a
short time.
,
The City has been paying treatment costs to the MWCC-based upon
sewage flow estimates from data obtained by the City Engineer and
not theMWCC's estimate. Even though our estimated flow figures
are less than those of the MWCC, our total operating costs this
year are .greater than operating revenue by about $35,000. The
sewer rates we charge to our residents are not adequate to fund the
sewer operation at our prese;nt level. We feel that rates should be
adjusted at this time to cover the cost of operating our sewer
system and to adequately fund a reserve for possible payment of
disputed MWCC charges. .
The present sewer rate charged to our residents was set effective
July 1, 1993 at $59.55 per quarter. In order to finance operation~
at the present. level, the rate would need to be increased to
$65.00 per quarter. This rate will cover the city's cost of sewer
operation and the amount the city is presently paying for MWCC
charges. It would not cover any unpaid MWCC charges. Tofully
cover the total MWCC charges, the rate would. need to be increased
to $77.50 per quarter. It is our recommendation that rates be
increased to the full $77.50 per quarter, with the additional
A Residential Community on Lake Minnetonka's South Shore
:ff7
.
ORDINANCE NO. 94-292
AN ORDINANCE AMENDING SECTION 1301.02 OF
THE CITY CODE, SANITARY SEWER SERVICE CHARGES
Section 1. Section 1301.02, Schedule A of the Shorewood city Code
is amended as follows:
Tvpe of Charae/Fee
city Code
Reference
Charae/Fee
-
Sanitary Sewer Service
904.15.1a
$65.00/qtr/residential
$43.33/qtr/residential
low income
$32.50/qtr/residential
Seasonal
$77. 90/qtr, plus $2.75
ea. 1000 gallons in
excess of 28,500
gallons per
qtr/commercial
Section 2. This ordinance shall be in full force and effect from and
after its passage and publication.
ADOPTED BY THE CITY COUNCIL of the city of Shorewood, Minnesota,
this 23rd day of May, 1994.
,
Barbara J. Brancel, Mayor
ATTEST:
James C. Hurm, city Administrator
.
May 17, 1994
.
.
PROPOSED CHANGES TO GRANT SCHEDULE
A - By October 1, 1995, determine whether the GRANTEE will purchase and rehabilitate
existing property or develop and construct a new facility.
B - By January 1, 1996, execute a joint powers agreement among the four participating cities
to govern the ownership, operation, and maintenance of the South Shore Senior Community
Center.
C - By May 1, 1996, execute a joint powers agreement among the four participating cities
and the Hennepin County Housing and Redevelopment Authority to govern the bonding
process for the local share of capital costs.
D - By December 1, 1996, design the South Shore Senior Community Center, purchase and
rehabilitate or develop and construct the center, and begin to deliver senior citizen programs
at the center.
E - By March 1, 1997, submit to the BOARD a written summary of the GRANTEE's
activities in planning for and implementing fully integrated senior citizen services for the
residents of the cities of Deephaven, Greenwood, Shorewood and Tonka Bay at a permanent
public facility. The written summary shall include:
1. A description of the process used to develop a plan for the
South Shore Senior Community Center, including a list of the
parties involved in the planning, a time line of the planning
process, and a description of the involvement of potential clients
of the center;
2. A copy of the joint powers agreements developed for the
center;
3. A description of how the center was built, including design,
purchase and rehabilitation, or development and construction;
4. A description of the fully integrated senior citizen programs
that will be delivered at the center; and
5. A description of the problems encountered in the
development of the center, a description of how the GRANTEE
addressed those problems, and ideas of how those problems
could have been prevented.
#?r
CITY OF SHOREWOOD
RESOLUTION NO. 94-_
A RESOLUTION REGARDING A GRANT CONTRACT FOR
A SOUTH SHORE SENIOR COMMUNITY CENTER
FROM THE BOARD OF GOVERNMENT INNOVATION & COOPERATION
(HEREINAFTER BOARD)
TO THE CITY OF SHOREWOOD (HEREINAFTER GRANTEE)
ON BEHALF OF THE CITIES OF
SHOREWOOD, DEEPHAVEN, GREENWOOD AND TONKA BAY
WHEREAS, the cities of Shorewood, Deephaven, Greenwood and Tonka Bay have a need
for a grant to construct or renovate a building for a South Shore Senior Community Center; and
WHEREAS, the Board has awarded the cities of Shorewood, Deephaven, Greenwood and
Tonka Bay a grant of $25,150 in order to accomplish the Project; and .
WHEREAS, the cities of Shorewood, Deephaven, Greenwood and Tonka Bay have
authorized the Grantee to accept the Board's grant on its behalf; and
WHEREAS, the Grantee is a local government unit organized under the laws of the State
of Minnesota; and
WHEREAS, the Grantee understands that the Board will not reimburse the Grantee for any
costs incurred for the Project prior to the date on which the grant contract is executed.
NOW, THEREFORE, BE IT RESOLVED that the Grantee hereby authorizes and approves
the execution of a grant contract with the Board for $25,150 to accomplish the Project; and
BE IT RESOLVED that the Grantee's Mayor and City Administrator are hereby authorized.
and directed to sign and submit a grant contract for the said grant funds.
ADOPTED by the Shorewood City Council on this 23rd day of May, 1994.
Barbara J. Brancel, Mayor
ATTEST:
James C. Hurm, City Administrator
~r
CHECK APPROVAL LISTING FOR MAY 23, 1994 COUNCIL MEETING
CK NO TO WHOM ISSUED
CHECKS ISSUED SINCE MAY 5. 1994
13682
13683
13684
13685
13686
13687
13688
13689
13690
13691
13692
13693
13694
13695
13696
.3697
3698
13699
13700
13701
13702
13703
13704
13705
13706
13707
13708
13709
13710
13711
13712
~13713
3714
3715
13716
13717
13718
13719
13720
13721
13722
13723
13724
13725
13726
13727
13728
13729
13730
13731
13732
Alan Rolek
Wendy Davis
Pera
Pera
Pera
Medcenters Health Plan
Medica Choice
Group Health, Inc
League of MN cities
Mn Mutual Life
Commercia Life Ins Co
AFSCME Council 14
Commiss of Revenue
Mn Dept of Revenue
Airsignal, Inc
Fina Fleet Fueling
Hart Forms/Systems
Cellular Telephone Co
MinnComm Paging
MCFOA
City of Minnetonka
Northern States Power
Pepsi Cola Co.
Kenneth Potts
Alan Rolek
Superamerica
US West
WMI Services of Mn
Kevin Seamans
Richard Young
Bellboy Corporation
Boyd Houser Candy/Tobacc
Midwest Coca-Cola Co.
East Side Beverage Co.
Griggs, Cooper and Co.
Hoops Trucking
Johnson Brothers Liquor
Mark VII
North Star Ice
Pepsi Cola
Ed Phillips and Sons
Quality Wine/Spirits
Thorpe Distributing
Val-pak
Weekly News
City cty Credit Union
Wendy Davis
patricia Helgesen
Theresa Naab
Bradley Nielsen
Joseph Pazandak
PURPOSE
Sec 125 reimb
Sec 125 reimb
Payroll deductions
Payroll deductions
May emp'ee addtl life ins
May health ins
May health ins
May health ins
May dental ins
May disability ins
May life ins
May delta dental ins
April sales tax
1st qtr water connect fee
Beeper services
Gasoline purch
Re-issue for ck 12971
Cellular phone air time
Beeper services
1994 Dues-Naab
1st qtr water
utilities
Pop machine rent
April prosecutions
Mtg expenses/mileage
Gasoline purch
Telephone svcs
Waste removal
Recycling award
Road tube-smart trailer
Liquor purch
Misc purch
Misc purch
Beer and misc purch
Liquor,wine,misc purch
Liquor and wine purch
Wine purch
Beer and misc
Misc purch
Misc purch
Liquor and wine purch
Liquor and wine purch
Beer and misc purch
Advertising
Advertising
Payroll deductions
Sec 125 reimb
Sec 125 reimb
Sec 125 reimb
Sec 125 reimb
Mileage
TOTAL CHECKS ISSUED
-1-
AMOUNT
90.00
95.30
1852.88
25.00
54.00
1117.41
4528.20
1021. 01
454.59
81.00
50.15
224.00
5235.00
1092.00
9.58
273.16
50.44
10.92
14.38
25.00
927.33
1211.44
11.53
1458.33
85.95
237.29
48.93
58.00
75.00
74.20
2743.40
609.12
94.15
4324.90
3039.97
248.00
1122.83
3629.75
84.36
54.40
543.29
563.65
4156.45
450.00
96.00
468.00
140.00
400.00
271. 00
100.00
103.67
43.734.96
CITY OF SHORE WOOD
CK APPROVAL LISTING FOR
MAY 23, 1994 COUNCIL MTG
CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT
._.__-_..__~__. ._._...._~...._.~._._._.__._..___.__.__...____....u.__ ._.__...___..M._._._._____.__..___..___....... --.__._-_._~- .---.----..--.....--...-
13733 ABM EQU,[PMENT & SUPPLY
ElEI/I'; TOR 13EI~F~ I NG
1:57:34 AlBINSON
PLANNING SUPPLIES
13735 JEFF REINHART DBA
CITY HAll JANITORIAL
13736 BIFFS, INC.
S~;TELlIT[ F,'ENTI:;!_
13737 BUSINESS HEALTH SERVICES NEW HIRE PHYSICAL
13738 COORDINATED BUSINESS SYST TONER FOR COPIER
13739 CROSSTOWN-OCS, INC.
COFFEE PUF(CH
_ \2.740 Ef-< I CKSON, F~OlF E. A.
CONTF~r.;CT F';~;Yt'iENT
ASSESSING SUPPLIES
*** TOTAL FOR ERICKSON, ROLF E.A.
13741 FEED-RITE CONTROLS. INC. DEMURRAGE CHARGE
13742 GOPHER STATE ONE-CALL. IN ONE CALL SERVICES
ONE CALL SERV:rCES
*** TOTAL FOR GOPHER STATE ONE-CAL
13743 HART FORMS & SYSTEMS
WTR METER RDG CARDS
13744 HARTLEY ASSOCIATES
COMPUTER SERVICES
137 45 }<.NUT~30j"J,
SERVICES. INC. RECYCLE BIN RUN OVER
RECYCLING SERVICES
*** TOTAL FOR KNUTSON SERVICES. IN
,;;. .
1:3'.746 LARKIN,
HOFFMAN, DALY... MAR LEGAL-DEVELOPMENTAL
MAR LEGAL-ON GOING
MAR LEGAL-GENERAL
MAR lEGAL-DRY HYDRANT
MAR LEGAL-BONACH!MWCC
*** TOTAL FOR LARKIN. HOFFMAN. DAL
13747 MTI DISTRIBUTING COMPANY TORO MOWER PARTS
13748 MACQUEEN EQUIPMENT, INC. SANDER MOTOR
13749 MEDTOX LABORATORIES
NEW HIRE DRUG TESTING
13750 MIDWEST BUSINESS PRODUCTS OFFICE SUPPLIES
13751 COMMISSIONER OF TRANSPORT MUNICIPAL AGREEMENT
13752 WM. MUELLER & SONS. INC. BLACK DIRT-ROW REPAIR
137::.3 ~1UI'H TECH. I NC .
COt'..!TRPICT P,;Yt'1Et'.J.T
CONTF\~(.~CT P;'-"Y~'iEl,..J,T
-2-
F':J I,) ~3 II') ~<. ~~)
PLr;NNING
~1UN i3LDG
F)(;RK.S I~
CITY G;~:l::,l
GEN GOVT
~1UN !3LDG
j:J r~ (1 F:' S F: F~~
Flf.(OF' SER
3 ~ 3~;.::1:) .. .5.5
It.JI;:lTEF~ DE
IIJr;rEF~ DE
SCII.JEF~ DE
4:;, .. 00
It.JA TER DE
MUN BLDG
8 .:~ .. ~~ ~3
29.61
29::. .. 00
l.S~3 ~ ~:~.5
f3~) ,. ()()
.1()3 .. ~33
2~3 '. !S()
:3.230.00
'::.)() :.5.::1
40..00
2~l .. .51:)
22,. ,:,f)
3:~~3 .. .19
2,730.00
-------- 8.00-
RECYCLIN 4.109.70
4,10.1.. 70
PFWF SEr;~
SEI/.JEF,' DE
99.00
1.17" 00
3,997.46
::;.30.. 60
4 , 1~,4 .18
8:s398;424
169..41
PU8 1t.J:.<'S
P U 13 'I') l<.:3
CITY G(-;F~
GEt-.!, GOVT
1. 7.1. " 1.6
46.00
344.. 7::.
-------- 38,242..76
STF~E:E"r~3
I/.)ATEF~ DE
~) [: I;,) E: r~ () E:
178..41
3,720.00
2.480..00
II
(~}--l E~ c: ~<. C::"'lf::C::<'
TYPE DrHE
C or'4 .~. 17 ()4
CCtr-'\ 5 17 (9~1-
Cor1 l-;: 17 94
. ~.'
COr"i r:. 17 (14
.~.f
C011 .5 17 94
COt"! .5 .17 94
COM ~. .17 94
em1 :- 17 94
cm1 '0: .17 94
-'
em1 .::- 17 94
cm1 i.":' 17 94
-'
eot1 :::. 1"'7 94
. I
Cot1 .:. .17 94
em1 s J.7 94
eOl1 .5 17 94
. CO~1 .S 17 94
COM ;:: 17 94
......'
cm1 ;:: 17 94
-",I
Cot1 :;1 .17 94
cm1 ~. .17 94
cm1 :;. .17 94
cm1 .::1 17 94
COI'1 .~f 17 94
COr"! .:;. .17 94
e 01'1 5 17 94
CCWi .:;, .17 94
cm1 .... 17 94
.::'
em'1 5 .17 94-
.
****FILE UPDATED****
CHEC}<
h' E C T ~3r [ r~~
EI'1F'LOYEl:: 1...jAI1E
1..!UMEEn
500 CHARLES S. DAVIS
600 WENDY L. DAVIS
1001 JOHN M. FRUTH
1400 PATRICIA R. HELGESEN
1415 SHAWN D. HEMPEL
1550 JAMES C. HURM
1800 DENNIS D. JOHNSON
1940 LOREN A. JONES
.1950 MAJ;>T IN !_. .Jm~ES
2100 WILLIAM F. JOSEPHSON
22.10 SANDRA L. KLOMPS
2212 MARY BETH KNOPIK
2500 SUSAN M. LATTERNER
2700 COLLEEN L. LINDSKOOG
2800 JOSEPH P. LUGOWSKI
2900 RUSSELL R. MARRON
3000 THERESA L. NAAB
3100 LAWRENCE A. NICCUM
3400 BRADLEY J. NIELSEN
3500 JOSEPH E. PAZANDAK
3600 DANIEL J. RANDALL
3800 ALAN J. ROLEK
385.1 BRIAN C. ROSENBERGER
3900 CHRISTOPHER E. SCHMID
4600 BEVERLY J. VON FELDT
4750 RALPH A. WEHLE
4900 DEAN H. YOUNG
5000 DONALD E. ZDRAZIL
*:**::l<TOT (;~L:3****
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I'~UMCER
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208371
208372
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208374-
2083'75
~2083'71~\
2()[~377
2()~:~~578
208379
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11~:;7 .. 93
1~,('~,00 .. 87
T1meSaver Sec. ~~~ SHOREWOO
POI
eITI' OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, MAY 17, 1994
CONFERENCE ROOM
5755 COUNTRY CLUB ROAD
7:00 P.M.
CALL TO ORDER
Chair Rosenberger called the meeting to order at 7:00 p.m.
ROLL CALL
Present:
Chair Rosenberger; Commissioners Bean, Borkon, Malam, Pisula, and
Turgeon, Commissioner Foust entered the meeting at 7:22 p.m.; Council
Liaison Lewis; Planning Director Nielsen. Administrator Hurm participated
in portions of the meeting.
APPROV At OF MINUTES
Borkon moved, Turgeon seconded to approve the minutes or the Commission's May 3, 1994
meeUng. Motion passed 5/1. Pisula abstained.
1. PUBLIC HEARING .. C.U.P FOR ACCESSORY SPACE IN EXCESS OF 1200
SQ.FT. (continued from May 3, 1994)
Applicant:
Location:
Greg Karas
5600 Star Lane
Chair Rosenberger announced continuation of the case from the May 3, 1994 meeting.
Nielsen brietly reviewed the applicant's request for a C.U.P. for accessory space in excess
of 1200 square feet. While the request is routine, Nielsen indicated that a number of
neighbors raised questions at th~ May 3 meeting about the intended use of the garage.
Because the applicant was not at that meeting, additional infonnation was required. Nielsen
stated the request meets the requirements for a C.U.P., reported that the City Attorney
advises that Minnesota is a community property state thus Mr. Karas can make application
for the C.U,P. even though his spouse is listed as the property owner, and the applicant
state::; the proposed garage is for his personal residential use. Nielsen reviewed the
conditions to be attached to the resolution approving the C.U.P. and recommended approval
of the application.
Mr. Greg Karas, the applicant, stated the new 3-car garage will have an 8' door to
accommodate his personal vehicles includ.ing a work-related nuck and Suburban, which he
is unable to park in his garage because it has a 7' door.
.L~me':'aYer ':'ee. ......... ::it1Ul'<l:.\tt)l)
t'l);:
PLANNING COMMISSION MINUTES
May 17, 1994 . PAGE Z
Chair Rosenberger opened and closed the Public Hearing at 7:08 p.m. there being no
comments from the public.
Pisula inquired whether the applicant operates a business out of his home. Mr. Karas
replied that he does not operate a business out of his home, but wishes to be able to park
his vehicles and boat in a garage. Bean inquired whether the applicant had any comments
relative to the neighbors' concern that boats would be stored in the garage. Mr. and Mrs.
Karas replied that the source of the rwnor is unknown and they do not yet know their
immediate neighbors having moved to the home in early winter 1993. Borkan commented
that at the May 3 public hearing, the neighbors acknowledged that they did not know the
applicant. Rosenberger noted the concerned neighbors did not reappear at this continuation
of the hearing and consideration of the application.
Borkon moved, Pisula seconded to recommend to the Council that it approve the request
of Greg Karas, 5600 Star Lane, for a CQndt.ional Use Permit tor accessory space In t!xce~s
of 1200 square feet, subject to the following conditions; 1) That the proposed garage will
be used strictly for purposes oC a residential nature; and 2) That the Applicant is advised
that the City Code provides spedfi~ regulations relative ro home occupations and any future
use of the garaae ror other than permUted residential purposes would have to comply with
su~h regulations. Motion passed 6/0.
The Council will consider the recommendation at its May 23, 1994 meeting.
2. STUDY SESSION. Comp Plan - Natural Resources RESCHEDULED
3. MA TIERS FROM mE FLOOR - None.
4. REPORTS
Council Liaison Lewis reviewed actions taken by the Council at its May 9 Council and May
11 Board of Review meetings and answered Commissioners' questions. Turgeon stated the
Park Commission is considering a revision of the Cathcart Park master plan, specifically the
portion in Chanhassen. Nielsen infonned the Commissioners that the Joint Study Session
with the Council has been rescheduled to June 13, 1994.
5. AmOURNMENT
Borkon moved, Foust seconded to adjourn the meeting at 7:36 p.m. Motion passed 7/0.
RESPECTFULLYSUB~D
Arlene H. Bergfalk
Recording Secretary
TimeSaver Off Site Secretarial
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, MAY 3, 1994
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
CALL TO ORDER
Chair Rosenberger called the meeting to order at 7:05 p.m.
ROLL CALL
Present:
Chair Rosenberger; Commissioners Borkon, Malam, and Turgeon; Planning
Director Nielsen. Commissioner Bean entered the meeting at 7:25 p.m.
Absent:
Commissioners Foust and Pisula.
APPROV AL OF MINUTES
Malam moved, Borkon seconded to approve the minutes of the Commission's April 19,
1994 meeting. Motion passed 3/1. Turgeon abstained.
1. 7:00 PUBLIC HEARING- C.U.P. FOR ACCESSORY SPACE IN EXCESS OF 1200
SO.FT.
Applicant:
Location:
Greg Karas
5600 Star Lane
Chair Rosenberger announced the case and outlined the procedures for a Public Hearing.
Nielsen reviewed the applicant's request for a conditional use permit to construct a detached
garage which will put the total amount of accessory space on his property over 1200 square feet
in area. The property is zoned R-IC and contains approximately 35,795 square feet in area.
The applicant's house contains 2401 square feet of floor area above grade with an existing 484
square foot attached garage. Mr. Karas proposes to add a 29'x30' detached garage, north and
west of the existing house, well within the setback area, which will bring the total accessory
space area on the site to 1354 square feet.
Nielsen described how the applicant's request complies with the Code which sets forth 4 criteria
for allowing accessory space in excess of 1200 square feet: 1) total area of accessory space
(1354) does not exceed the total floor area above grade of the principal structure (2402); 2) total
area of accessory space does not exceed 10% of the minimum lot size in the R-IC zoning district
(20,OOOx.1O=2000 sq.ft.); 3) proposed structure complies with all setbacks of the zoning
district; and 4) design and materials of the proposed garage are consistent with the architecture
of the existing home. Based on analysis which indicates the request complies with the criteria,
PLANNING COMMISSION MINUTES
May 3, 1994 - PAGE 2
Nielsen recommended approval of the C.U.P. Nielsen noted, however, that neighboring
residents are concerned with the proposed use of the building and that it may be used for
something other than the applicant's incidental use of the property. A special permit process is
required if the use is for home occupation. If the applicant was in attendance, Nielsen indicated
he could simply be asked what his intended use is of the building. He noted that stipulations
may be added to the conditional use stating it may not be used for a home occupation or that a
special permit must be acquired to use it in that fashion. Whether that would be allowed would
be considered during the permit process. Because it is important that this issue be addressed,
Nielsen suggested the request be tabled until the applicant is in attendance.
The applicant, Mr. Greg Karas, was not present.
Chair Rosenberger opened the public hearing at 7: 14 p.m.
Rosenberger accepted and read a letter received from six residents unable to attend the hearing:
"We the undersigned residents of the Star Circle and Star Lane homes would oppose the building
of a structure 'greater than 1200' , to store boats, essentially increasing traffic in a small
residential area. We would also strongly oppose the structure if it was for a commercial purpose
in a residential zone." (The letter with the names, addresses and telephone numbers of the
residents is a part of the records.)
Mary Pierson, 5660 Star Lane, expressed concern that the structure will be used for home
occupation or for commercial storage of materials and that bringing boats or equipment there
will increase traffic. She stated the applicant drives a commercial truck and additional large
equipment and vehicles will further damage the street which is already in disrepair. Pierson
stated the additional traffic is a safety concern for the children in the area, including a special
needs child, who sometimes play in the cul-de-sac area. She moved to the location to assure a
safe residential area.
Greg Suddendorf, 5695 Star Lane, stated the applicant's absence from the meeting is a major
concern, the residents of the area have been unable to get an explanation of usage of the
building, and hearsay is that the building will be used for boat storage which is clearly
commercial and illegal and would be totally objectionable to the neighborhood. Suddendorf
stated the neighborhood does not want additional traffic because of safety concerns for the 18
children in the area. While the applicant may have met the requirements, Suddendorf objected
to the C. U.P. because the intent is unknown.
Kathy Suddendorf, 5695 Star Lane, a resident of Shorewood for nearly 20 years, stated the small
area has 15 homes and indicated the applicant should have contacted the neighborhood to inform
them of his intentions. She favored tabling the request until the applicant is present or contacts
the neighbors.
"
,
PLANNING COMMISSION MINUTES
May 3, 1994 - PAGE 3
Karma Fields, 5675 Star Circle, reiterated that the neighbors are wondering what is going on
and that the applicant, who has lived in the area for about 6-9 months, has not provided a
straight answer to the neighbors' questions.
Ken Fields, 5675 Star Circle, stated there is already one construction company behind his
residence which may have been grandfathered into the area and agreed that the neighborhood
does not want more traffic.
Chair Rosenberger closed the public hearing at 7:22 p.m.
Borkon requested clarification of boat storage regulations. Nielsen stated a boat owner may
store his boat on his property and explained that any accessory use must be clearly incidental
to the owner's main use of the property. Nielsen explained the two types of home occupations,
limited and special, that are allowed under a separate ordinance. Under the procedures, a
number of aspects relative to the occupation are reviewed. Borkon inquired whether the
applicant had indicated the structure would be used for commercial purposes. Nielsen responded
that during his meeting with the applicant no reference to commercial use was made. Nielsen
stated the commercial business referred to by a resident is allowed under a grandfather clause
attached to the property.
Malam requested clarification of the applicant's vehicles. Residents stated these include a
commercial truck, an Explorer, a Suburban and a station wagon, and reiterated that additional
commercial-type vehicles would be unacceptable to them. Malam indicated that while the
applicant's lifestyle may appear reclusive, the Commission cannot require that he contact the
neighbors regarding his intentions. Malam noted that the plat has not been recorded. Nielsen
stated the plat is recorded, but that the building permit may have been submitted prior to its
recording.
Turgeon inquired whether the structure will create any adverse drainage problems. Nielsen
stated the drainage has been reviewed and no problems are anticipated and the structure is well
within the buildable area of the lot.
Rosenberger observed that it is unfortunate the applicant is not present since it seems unfair to
ask the residents to return to another meeting. He commented that staff relies on residents'
assistance in monitoring zoning regulations.
A resident noted that the applicant's wife owns the home and inquired whether the fact that he
does not own the home has any relevance to the request. While the Commissioners concluded
ownership was not an issue, Nielsen indicated the question will be referred to the City Attorney
for clarification. .
Malam moved, Turgeon seconded to table consideration of the request of Greg Karas for
a C.U.P. for accessory space in excess of 1200 square feet for 2 weeks to May 17,1994 and
strongly urged the applicant to attend that meeting. Motion passed S/O.
:,
PLANNING COMMISSION MINUTES
May 3, 1994 - PAGE 4
2. 7:15 PUBLIC HEARING - VARIANCE FOR EXTENSION OF TEMPORARY
SIGNAGE
Applicant: Andrew Schmidt - Video Update
Location: 19465 State Highway 7
Chair Rosenberger announced the case and outlined the procedures for a public hearing.
Nielsen reviewed the applicant's request for a variance to display a temporary portable sign for
a longer period of time than currently allowed by the Zoning Code. Mr. Schmidt feels his
business is suffering due to the proposed reconstruction of the Vine Hill Road/Highway 7
intersection. MNDot proposes to begin construction on June 1 with completion expected by
September 1. The vacated Burger King and the liquor store buildings are scheduled for
demolition soon. The Code allows permits for temporary signage twice in any 12-month period
for seven days at a time. Mr. Schmidt requests a variance to display a temporary sign between
now and completion of the intersection. MNDot's policy provides for directional signage only.
Nielsen stated the request is considered reasonable because reconstruction of the intersection
creates a temporary hardship for businesses which is not brought on by their actions. Therefore,
Nielsen recommended that the variance be granted with a condition that the message on the sign
be limited to "Frontage Road Businesses Remain Open During Construction." The sign should
be removed when the intersection is completed.
Mr. Andrew Schmidt, the applicant, stated the Burger King closing caused considerable public
confusion regarding the status of his business. He reviewed his efforts to inform the public with
materials in his store and explained his intention is to use the sign to inform the public that his
business will remain open during the construction period. The sign will not be used for
advertising purposes.
Chair Rosenberger opened and closed the public hearing at 7:45 p.m. there being no comments
from the public.
Turgeon requested clarification of signs provided by MNDot. Nielsen stated the agency posts
directional and temporary signs regarding the streets during construction. Malam inquired about
the location of Mr. Schmidt's sign. Schmidt stated it will be placed at the northeast corner of
the building. Borkon and Bean interposed no objections to approval of the informational sign
requested by the applicant. Rosenberger suggested that information about the status of the
intersection and the businesses be included in the City's newsletter.
Borkon moved, Turgeon seconded to recommend to the Council that it approve the request
of Andrew Schmidt, Video Update, 19465 State Highway 7, for a sign variance to display
a temporary sign with limited wording during the period June I-September 1, 1994.
Motion passed 5/0.
The Council will consider the recommendation at its May 23, 1994 meeting.
" '
PLANNING COMMISSION MINUTES
May 3, 1994 - PAGE 5
3. HOUSE MOVING PERMIT (TENTATIVE) Applicant: Janet Parenteau.
Location: 5210 Howard's Point Road. REMOVED FROM AGENDA.
Nielsen explained that this item was removed because the application was incomplete.
4. ZONING ORDINANCE AMENDMENT REGARDING PARKING
REOUlREMENTS FOR CITY PARKS
Nielsen explained that during the Council's review of the proposed amendment, it was suggested
that specific language be included to provide that the surfacing, curbing and striping for parking
lots in City parks be incorporated into the capital improvements program to assure timely
completion of the improvements. The ordinance still allows flexibility to waive or delay the
improvements, however, the Council will review the plans annually. Therefore, the ordinance
was referred back to the Planning Commission. Nielsen read the revisions made to the
ordinance and recommended that it be approved for the Council's reconsideration.
Borkon moved, Turgeon seconded to recommend to the Council that it approve an
ordinance amending Chapter 1201 of the Shorewood City Code relating to zoning
regulations. Motion passed 5/0.
The Council will consider the recommendation at its May 9, 1994 meeting.
5. MATTERS FROM THE FLOOR - NONE.
6. REPORTS
Malam reported on the discussions of the Park Commission at its recent meeting. The Chair
regretted the absence of Council Liaison Lewis.
7. ADJOURNMENT
Turgeon moved, Malam seconded to adjourn the meeting at 8:05 p.m. Motion passed 5/0.
RESPECTFULLY SUBMITTED
Arlene H. Bergfalk
Recording Secretary
TimeSaver Off Site Secretarial
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May 19, 1994
CITY. OF SHOREWOOD
TECHNOLOGY UPDATES
NEEDS ANAL YSIS
Produced by:
Teri Naab
Deputy Clerk
WD ("I< $eSsiOfl
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May 19, 1994
TECHNOLOGY UPDATES
NEEDS ANALYSIS
Currently all equipment, except the Okidata 2410, is connected to
the U-6030, which is configured to run Unix and DOS applications.
All PCs are used as independent work stations using DOS
applications, but can access the Unix system.
Dave Hartley has reviewed the situation and equipment in use. He
has determined that it would be more costly to expand upon the Unix
system than to implement a new network. Just the software alone
for the Unix system, if even available, is very costly in
comparison to other types available. Also, he has indicated that
if the software originally purchased for the property data system
had been supplied, it would be unlikely the Unix system could have
handled all the demands placed on the system. The Unix system is
a lower end model and is qui te good in its current capaci ty
handling the financial system, but would not perform to
expectations if loaded with other programs. The recommendation is
to continue to use the Unix system to run the financial data and
run all other software on the network proposed. The financial
system could eventually and quite easily be changed over to the new
system.
.
The systems and network that Dave has proposed are very user
friendly. He has tried to provide as much flexibility as possible
keeping in mind that technology does change within the workplace.
The Macintosh platform is recommended because of its ease of use
and maintenance. We have reviewed all software proposed and find
that with the current level of computer literacy in the office,
staff should have no problem using and manipulating the software.
This is important because we want to keep the cost for professional
services to a minimum.
.
Attached to this memo is a breakdown of costs so you can see just
how much is proposed for each aspect of the system (i.e. hardware,
software, tax and professional services). Also attached is an
interesting article on a guide to software licenses.
The most recent expenditure for computer equipment was in 1990,
when $64,500 was authorized. This amount included the entire
financial system and all consultant fees. Other than the Clerk's
Index software, funds have not been budgeted and expended on
upgrades, training, software, etc. since that time. If we had been
setting aside for system updates, training, software, etc., it is
estimated that $15,000 per year could have been considered a
reasonable amount, thereby $15,000 from 1991 to 1995 would have
allocated $75,000 for technology updates.
The following areas have been identified as benefitting from
technology upgrades or areas where staff could better implement
technology to service our clients, the residents of the City:
Customer Service: Our main objective is to deliver
information to our residents and business people in a
professional, timely and efficient manner. Due to the fact
that many requests for information require searching several
different places and man-power is limited, answers sometimes
are delayed for a much longer period of time than is
acceptable and therefore people get frustrated with the city.
A computer system that would house certain types of typically
requested information at our finger tips could shorten that
response time significantly.
2. ProDerty Data System: This system was originally identified
by the Planning and Building Departments. Everyone in the
office should have access to the system for information
retrieval. This system will also enable the receptionist area
to answer many non-essential questions currently being passed
onto other departments because of the time involved in
manually searching for information. Examples of information
to be stored on this system are: owner, address, specials,
zoning, licensing, lot size, special cases, easements,
agreements, utility connections, permit history, inspection
history, etc.
1.
3.
Ability to share information: The current system offers the
ability to share documents, however the procedure is
cumbersome and not often used. This produces a duplication of
efforts in many cases. It would be helpful if all information
was easily accessed from any station allowing staff to be more
mobile. Networking would also provide the ability to create
documents (i.e. spread sheets, CIP, budget, etc.) with the
collective input from all departments. In the future we may
find it necessary to share information beyond the confines of
the city offices.
4. Fax machine: Funds were budgeted in 1994 for a new fax
machine. The current machine has diff icul ty sending more than
one page and often must be attended continuously when sending
mUlti-page documents. A plain paper fax would eliminate the
need to copy all documents received. Faxes received should go
directly to the computer, from where they could be edited
and/or printed out "letter quality" and ready for Council
packets (Le. material for the Council packet from
consul tants) .
5. Newsletter: Funds were budgeted in 1993 for desk top
publishing software. Currently the newsletter is produced o~
Wordperfect 5.1, which is not designed for such activity and
is lacking graphics capabilities. This procedure is very time
consuming. With the correct software and hardware, a more
professional looking newsletter could be produced, camera
ready, thereby saving money on printing costs, and staff time
during production.
.
.
.
6.
E-Mail: This may seem like a "frill", but is essential when
trying to coordinate meetings with more than two people in the
office. Also, many times questions arise that could easily be
handled through E-Mail opposed to taking time to try and
locate the individual with the answer.
.
.
7. Rolodex: One central listing of names and addresses would be
easier to update than a rolodex system on each desk.
8. CUrrent PCs: We are currently using 286 and 386s, with
limited storage capabilities. It is most cost effect to
replace the existing machines rather than trying to upgrade
them thus ending with a product that will have a longer useful
life. We must consider what is good for the immediate and
future needs of the city.
9. Printer: The printer has a problem sequencing, and printing
some applications. Time is now wasted waiting for the printer
to print. A new printer would enable different fonts and
sizes for better presentations in the newsletter, overheads
and general correspondence. The consultant has also
recommended a much faster printer.
10. Codification: This would be easier to do in-house with
updated software. The City would realize a cost savings.
11. Clerk's Index: This software was purchased as a tool to
research minutes by topic. Currently, minutes are not stored
electronically. Each specific item must be entered into the
indexing system. Because of the time involved, only the
Council minutes are input into this system. It can be a
cumbersome system to use and often does not produce the needed
results. It is recommended that all minutes (Council,
Planning Commission and Park Commission) be retained in full
electronically resulting in thorough and immediate search
capacity.
12 . Records Retention: Currently documents are stored in the
basement in labeled boxes. There is no easy way to identify
exact locations manually, and each document must be coded with
a retention date and manually gone through periodically. A
system whereby document locations could be stored
electronically would be an useful tool.
13. Public Works: This department has a need to track time
allocation and machine maintenance and repair work.
CUrrently, a manual system is used, which is time consuming
and sometimes not very accurate.
.
14. Microfilming: Documents with historical value are
microfilmed. Technology has expanded to enable indexing and .
storage on CDs for faster and easier retrieval and long term
management. The microfilm companies have estimated that one
CD can store all the information contained within a four
drawer file cabinet.
15. Scanninq: The proposal does not include the cost to purchase
the information in disk form from the County for the property
data system, which is approximately $200 per component (i.e.
tax records, etc.). With scanning capabilities we may be able
to input much of the information quickly and in-house, saving
on the cost to purchase the information. We can also use the
scanner to input documents to use as boiler plate, code
sections, graphics, minutes, etc.
16. ArcView: This software was suggested by the consultant. We
would need to purchase the initial base maps as hardware to
produce them is much too costly. The software would enable
retrieval of parcels, streets, etc. meeting certain criteria
defined by staff (i.e. a property owners list of all parcels
with water). This would eliminate many hours spent preparing
lists and/or maps for special projects, levies, etc.
16. Soecial assessments: Special assessment searches and levies
spread are currently done manually. An updated system would
provide staff the ability to calculate paYments, pay-offs,
interest, etc. electronically. .
17. Leqal Publication: The City could save 10% of publication
costs by delivering legal publications via modem. We currently
do not have this capability.
18. Off-site: A modem could offer staff remote access to the
system. This would be beneficial if one were working at home
on a project.
19. Backuo: The system proposed provides for a taped backup done
daily. The backup would be done after hours. This is
important, as I am sure you are aware, because when backing up
a system is left to humans, the room for error or neglect is
great.
51094.1
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City of Shorewood, Minnesota
Summary of Equipment and Software needed to create a Local Area Network.
~
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1993
Power PC 6100/60
This will likely be placed in planning.
1
Power PC 6100/60 w/windows
This computer has more memory and DOS & Windows software for
computability until more PPCs are installed
2
Color Display 14"
}'Ionitors are purchased separately. this is a standard size.
2
Extended Keyboard
Keyboards are purchased separately. the "extended keyboard is the standard
model for office settings.
2
Ethernet Transceiver
This device connects the computer to other computers using a type of cabling
that looks like telephone wire.
Personal Information Manager
Specific software can be selected later based on preferences but if you are going
to use technology to improve upon your skills of organization. you sllould use
these toois.
2
2
Claris FileMaker Pro
This software is the program that runs a database for property records and other
database applications.
1
Microsoft Office Documentation
Only one copy of the documentation is being purchased as reference material. If
you find that more sets of documentation are needed you can purchase them
separately at a later time.
.
1
Microsoft Office Ucense Only
Once the software is purchased you will need to purchase licenses for each
additional user.
1
Microsoft Office
This is a "suite" of soft\vare packages that includes a full featured word
processor. spreadsheet. presentations developer. and a license to use e-mail.
LaserWriter w/Twisted Pai r Ethemet
Printer capable of producing newsletter quality prints at 8 pages per minute.
LaserWriter Pro Envelope Feeder
Added capabilities for printer.
LaserWriter Pro 50~ Sheet Paper Tray
Added capabilities for printer.
42 Strategy Review
Prepare analysis of the Shore wood informa tion system and make
recommendations for future use of technology.
1
51.647.00
52.266.00
5582.00
5326.00
5162.00
5206.00
5556.00
587.00
5332.00
5366 00
52,119.00
$317.00
$317.00
52.730.00
Phase 1
Total
S548.12
.
S12,013.00 Tax
QQ.l.mt JtgIJ1
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2
1994
Power PC 6100/60
A standard workstation
Phase 2
83,294.00
3
Color Display 14"
lvlonitors are purchased separately, this is a standard siu.
8873.00
.
2
Extended Keyboard
Keyboards are purchased separately. the .. extended keyboard is the standard
model for office settings.
8326.00
1
Keyboard
Keyboards are purchased separately, this keyboard costs less than the extended
~eyboard and "ill be used on the server since extensiw data entry is not needed
on the server.
885.00
3
Ethernet Transceiver
This device connects the computer to other computers using a type of cabling
that looks like telephone wire.
8243.00
2
Personal Information Manager
Specific software can be selected later based on preferences but if you are going
to use technology to improve upon your skills of organization, you should use
these tools.
8204.00
1 Aldus PageMaker v.5.0 8579.00
Desktop Publishing soft\vare
2 Claris FileMaker Pro 8556.00
This software is the program that runs a database for property records and other
database applications.
2 Microsoft Office Ucense Only 8664.00
Once the soft'.....d1'e is purchased you will need to purchase licenses for each .
additional user.
1 12 PORT 10Base-T hub 8755.00
A component of the network that connects several individual workstations to the
file server.
UPS 600VA 8390.00
Battery power system for server.
Network Cable Installation 8900.00
This includes installation of cable to locations which \,illlikely be locations of
networked workstations
Work Group Server 80 85,352.00
This is the computer that will function as the file server, all software for the
network is included in the price along ",ith a tape dri\'e for backups. If you want
the file sen'er to handle print jobs from the UNIX system you should consider
the model 95 which cost approx $9,000.00
Shared FAX/Modem 8632.00
This modem will make it possible to send fa."es from any workstation
150 Professional Services 89,750.00
Create database and converter for Hennepin County data on property for use
\,ith newly created property database. Train staff in the use of database.
60 Professional Services 82,820.00
Assist \\ith installation of network and software. Provide training and advice
regarding \\ise use of networked computers. Install Network 1.285.00, Install .
Software 730.00, Training two days 1.040.00
Total 527,423.00 Tax 5760.45
~~ .J1em ~
1995 Phase 3
1 - Power PC 8100180 53.964.00
This computer has greater capabilities and will be better suited for desktop
publishing and manipulating graphics.
. Color Display 16" 5928.00
This display can be used in conjunction v,:iTh The desktop publishing activities. It
is very difficult to assemble documents for desktop publishing on The smaller l.f'
screens.
4 Personal Information Manager 5408.00
Specific software can be selected later based on preferences but if you are going
to use technology to improve upon your skills of organization. you should use
These tools.
Microsoft Mail Server 8271.00
Once The software is purchased you \\o1ll need to purchase licenses for each
additional user.
4 Ethernet Transceiver 5324.00
This device connects The computer to oTher computers using a type of cabling
that looks like telephone \\ire,
4 Arc View 82,040.00
This soft\\oCll'e is used to view The property database as a map and perform
analysis using The graphic representation of The data as maps. (e.g.. you can draw
a circle 500 feet from a cenain property and generate mailing labels for The
selected properties.) Note: the use of this product assumes That you have The data
to display. currently several organizations are generating maps and data using
ArcInfo. The City of Shorewood could contract \"1m eiTher neighboring
communities, The county. or The state for These maps.
3 Power PC 6100/60 84.941.00
A standard workstation
. Color Display 14" 5873.00
Monitors are purchased separately, this is a standard size.
NetModem IE 1.5 51,498.00
This modem \\-ill permit users from remote locations to have access to The entire
network via telephone lines.
4 Extended Keyboard 5652.00
Keyboards are purchased separately. The "extended keyboard is The standard
model for office settings.
4 Claris FileMaker Pro 51,112.00
This software is The program that runs a database for property records and oTher
database applications.
7 Additional Memory for PPC's 82,457.00
Added memory makes it possiable to do more tasks at once.
Omni Page by Caere 5502.95
This softl.l.Cll'e in conjunction wiTh a scanner will permit documents to be scanned
and The images converted into text used by word processors. The time savings
from not having to retype older documents is tremendous.
1 TCP IConnect 5382.00
This software will make it possiable to connect to The UNIX computer eiTher
over The network or through a serial port. To connect over The network an
eThemet card mUst be installed in The U:-JIX computer.
. HP ScanJet IIcx 51,068.00
In addition to scanning documents. photographs can be scanned for inclusion in
newsletters and flyers.
4 Microsoft Office Ucense Only 51,328.00
Once The software is purchased you \,,111 need to purchase licenses for each
additional user.
Total 522.748.95 Tax 5804.00
~
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BREAKDOWN OF PROPOSAL
Hardware:
PPC 8100/80
PPC 6100/60
PPC 6100/60 w/windows
(1) Display monitor 16"
Display monitors 14" ($291/ea)
Extended keyboard ($163/ea)
Keyboard (for server)
Ethernet Transceiver ($81/ea)
12 PORT 10Base-T hub
UPS 600VA - power system
WorkGroup Server 80
Shared FAX/Modem
NetModem (remote access)
Addn Memory for PPCs
LaserWriter (printer)
Pro Envelope Feeder
500 Sheet Paper Tray
HP ScanJet IIcx (scanner)
Subtotal - Hardware
Software:
Claris Filemaker Pro ($278/ea)
Microsoft Office Doc. ($87/ea)
Microsoft Office License ($332/ea)
Microsoft Office ($366/ea)
Personal Infor Mgr ($103/ea)
Desktop Pub. Software ($579/ea)
Microsoft Mail Server ($271/ea)
Arc View ($510/ea)
Omni Page (scanner software)
TCP/Connect (Unix connection)
Tax:
Professional Services:
Strategy Review (services to date)
Network cable installation
Property Data System/county Conversion
Installation/training
TOTAL EACH PHASE
.
Phase I Phase II Phase III TOTALS
$3,964
$1,647 $3,294 4,941
2,266
928
582 873 873
326 326 652
85
162 243 324
755
390
5,352
632
1,498
2,457
2,119
317
317
1,068
---------------------------------------------
7,736 11,950 16,705 36,391
556 556 1,112
87
332 664 1,328
366 .
206 204 408
579
271
2,040
503
382
1,547
6,044
9,594
2,003
548
804
2,112
760
2,730
900
9,750
2,820
2,730
o
16,200
13,470
=============================================
$12,561
$23,553 $64,297
$28,183
.
A User's Guide to Software Licenses
LOOking for yet another way to cut soft-
ware costs? One possibility may be sit-
ting right on your network server. If
you take advantage of the license
packs most software vendors offer, you can
shave at least 15 percent off software ex-
penses-as well as cut the clutter on your
PCS' disks and simplify net administration.
By machine, or by user?
documentation for each user on your net,
you can tally up significant savings by buy-
ing each of those users a license pack. A
complete package of WordPerfect 6.0 for
Windows, for instance, lists for $495 (al-
though the acmaI price you pay is far lower).
Buy an additional license with just docu-
mentation and the list price drops to $349.
But if you can do with-
out documentation al-
together, the list price
drops to $295.
As your net grows, so
will your savings. Vol-
ume price breaks from
most vendors begin at
the 5-user or 20-user
level, depending on the
vendor. If you buy, say,
20 to 49 licenses of
WordPerfect 6.0 for Win-
dows, the list price drops
to $275 each. At 50 to 99
licenses, the price falls
again to $258. Above
100, it drops another $10.
There's another major
twist to consider: concurrent licensing for
network application packs. Unlike regular
license packs, which give specific local PCs
a license to run an application, a concurrent
license lets any users (up to a specified
number) on a net simultaneously run an
application. Buy 20 copies of 1-2-3, for ex-
ample, and anyone on the net can run the
application-up to a total of 20 users.
While license packs are great for new pur-
chases, the best deals are on upgrades. In an
effon to entice new customers as well as
retain their established base, most vendors
offer extremely attractive upgrade prices to
users of bath their own products as well as
competitors' products. Moving from your
r5pecial'
.. --r f deal for
,~\I
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" -
illsers~
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As network pack,
\rith no documentation?
Br
I
number of
concurrent
-
users: !
But buyer beware. Sorting out licensing
issues is a bigger headache than you ever
imagined. "Licensing is such a mess that 90
percent of the people who own software
don't read the license, and most of those
who do don't understand it," says Ed John-
. son, information systems auditor for Snap-
on Tools in 'Kenosha, Wisconsin.
How much you save depends on your
license, support, and documentation needs.
Most vendors sell software in three config-
urations: a complete package with media
and documentation, a license with docu-
ration but no disks, and just a license.
ou need one complete package to run
off your server. But if you're willing to forgo
old version of Lotus 1-2-3 to Excel 5.0 or
vice versa will cost only $129 retail. And
upgrade licenses are available for $10 less.
So, for example, if you have five PCS and
each one has an older copy of Quawo Pro,
1-2-3, or Excel, you can upgrade the entire
network to Excel 5.0 for the cost of one full
package upgrade and four license pack
upgrades-roughly $600.
No Simple Answer
While the pricing schemes may appear con-
voluted, they pale in comparison to the
licensing terminology itself. Vendors' terms
and policies vary considerably and are often
vague. And to the frustration of many users,
mOst concurrent licensing agreements seem
to adhere to a traditional, nonnetworked
view of the world. "I often find that licens-
ing is still focused as though people pur-
chase software only as individuals, for their
own PC," notes Ki Wilson, senior micro-
~1;:iN2/Buyingnps "'<'
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f:~.)?ellP~rEdgels<?~eHotS~~' .'.
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;': :.Conr:act:PC.WDrIiI N_rJing EditiDn at:77
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61714Z6-0Z35 (fax); 71154,44300 CompuScrvc.
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JUNE 1994 . PC WORlO'70-N1 ~
computer analyst with Stone Container, a
Chicago-based paper manufactUrer. "There
doesn't seem to be much consideration as to
how licenses might be pooled."
Setting Purchase Priorities
Variations in licensing policies are forcing
firms like Snap-on Tools to reevaluate their
priorities. "We're basing our purchase deci-
sions on those licenses that give us the most
flexibility," says Johnson. One issue he's
watching closely is how a licensing policy
impacts home use. Some software vendors
still require that a customer buy separate
licenses for each system, even if the same
employee will use a desktop and a portable.
Others permit a single license to apply to
both machines under certain conditions.
"Microsoft's policy is probably the most
straightforward,'.' says Linda Dienberg,
operations manager for Unimed, a pharma-
ceutical supply firm in Buffalo Grove, Illi-
nois. It Stares that if software is permanently
installed on the hard disk of a computer
(other than a network server), and one per-
son is on that computer 80 percent of the
time it's in use, then that person may also
use the software on a portable or home Pc.
"We actually license the user, not the
computer," explains Kevin Brown, a Micro-
soft product manager for Excel. "If you
have a desktop machine in your office and a
portable that you take home, we allow you
to install on both machines because we
assume you can't run both at the same
time." The policy accommodates concur-
rent use but requires the net manager to
downlo~d a copy of Excel 5.0, say, to each
local PC, rather than run it from the server.
Lotus, on the other hand, permits home
use only if a license is dedicated to a single
user. Under this policy you can run an appli-
cation off a server on your desktop and at
the same time mount it on your portable's
hard disk-but only you can use both ma-
chines. "If you are using software concur-
rently, you have to make sure that you're
not using more than the number of copies
you purchased," says Lotus direCtor of
strategic marketing Kathryn Roy. As an
example, she suggests that if two users on a
LAN that has seven 1-2-3 licenses take
their laptops on a trip, the number oflicens-
es available in the office should drop to five.
That's hardly satisfactory for Stone CO!!-
tainer's Wilson. "When the licenses are pan
of a concurrent licensing pool, it's impossi-
ble for us to be able to say when a license is
in use on a laptop," he argues.
Tracking license use has
.po
po
cas
of
If the prices .of network interface cards
keep falling, we'll soon be buying them
fromvendmg nuclUn",- 1<" now =>'
to pick up an ethemetcard for Jess than
$100, and token ring card prices recently
plummeted to that level and below.
But how low should you go? Should you
buy a no-nameethemetcardfor'$85, or
should you pay the extra $20 or $30 to get a
brand name card?
Drivers for life ..
. . - - ."
Your first concern should be tobuya card
. that stays instep withtoday's radic31 shifts
in PC and networking system :"Software.
Specifically, you need new. releases . of the
card's software device drivers for each new
releaSe of system softw3r~ .A network card
without these is like a car without gas.
So make sure you buy a card that has
enough commercial momentum to guaran_
tee that it will be supported. The m'ajor
suppliers keep teams of programmers busy
writing drivers to Stay current with operat-
ing system changes. Big vendors also main-
tain dial-in bulletin boards and Compu-
Serve forums for downloading new drivers.
However, buying a no-name card doesn't
necessarily mean you'll be out in the cold
when dri';'er changes are needed. Many
cards are built around standard chip sets,
70-N2 PC WORLD . JUNE 1994
."..\w.
and network operating systemvendoIS usu-y
ally provide drivers that suPPOrt these. ...
Many ethemet cards, for example, are built
using a chip set from National Semiconduc- .
tor and are 'advertised as "NE2000 compati-
ble." You'll seldom have trouble getting
drivers for these. Asirnilar situation exists
with IBM's Token-Ring chip set..
Idiotproof Installation
Historically,inStaJling adapterS. has not been
fun. Today Intel, Standard Microsystems, .
Madge Networks, and other brand .name
vendors offer "jumperJess" cards that don't
. use DIP switches or jumpers to set inter-
rupts, I/0pom, and memory addresses.
Instead, you place the netWork card in a PC
and select a suitableinterropr" I/O port, and
memory address through configuration soft-
ware rather than having to dive back into
the PC's innards.
Intel takes the no-retum-visit concept a
big Step further. On NetWare nets, the Intel
EtherExpress Flash adapter can be set to
automatically update its drivers whenever
you poSt new versions on a central server.
Protocol RAMifications.
As networks grow and connect with each
other, you're more likely to be running mul-
tiple network protocols on a single worksta-
tion.;,;bnaEfYPi~,E .
. token ring n~twork,}.,,;,:.. .... ". .'. ............... i;.
for example,--.you ..nll1~...:rieed~~~the .
1PX/SPX protocol to 'communi~tewith
NetWare servers,'andtheNEJ;~I()S and
source routing proto6ols ro communicate
with IBM niainrnimeS.Becauseeach proto-
col requires about 15Kto 60K.ofrnemory,
running:rnultipleprotocolsputs ,quite .~
squeezeonmernory'l\ f~ Il~two~kcards
offer on-board memorysorllatyou don't
.have toloa~'thep~toCols into}:ac~.J>C's
memory....'. ."'. ...... . i;ii,,"
L While today's cards d.oI1~t differil!!-uch.'~
performance,rCliabilicy can 'be 'a concern.
Network card problems can be particularly
pemicious,since certain types of failures not
only destabilize the network connection
between the PC and the offending card but
also cause problems with other devices on
the same part of the net. The warranty is a
good predictor of reliability. Three- to five-
year warranties aren't unusual. .
There's one final point to consider: With
futuristic networks like 100MB Ethernet
and Asynchronous Transfer Mode looming
on the horizon, these cards may offer a use-
fullife of only a year or two.
-BI1Il.awrenc:8
Bill Lawrence helps to manage a 3000-
workstation net'l1JlOrk for a major utility.
Dete
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become all the more challenging with the
growing popularity of software application
suites such as Microsoft Office. These con-
tain one license that includes all the soft-
ware applications in the package. So if you
run Microsoft Office off your server, you're
not licensed to have one user running Word
and another Excel unless you have two
licenses, even though each copy of the suite
contains both applications. "We found we
couldn't put a suite on our LAN unless we
had some sort of software device that simul-
taneously locked out all the packages in a
suite from other users," notes Wilson.
"The policies took everyone by swprise."
A second issue high on users' lists is sup-
port. While the trend toward exua-cost sup-
port has provided more options in some
cases, most companies offer two basic types
of policies. One is the Standard single-user
support package: Individual users register
their package and are responsible for their
own support. The other option is a broad
corporate support package that includes 24-
hour, seven-day access; 800 numbers; and a
five-figure price tag.
"There doesn't seem to be anything in
between for the small-network manager,"
notes Wilson. "The assumption is that
Aeither individual users will be responsible
-for their own suppoTt, which doesn't make
sense when you have many concurrent
users, or you'll buy a high-end corporate
package." To cover his support needs, Wil-
son goes to the trouble of staggering his
license purchases to e""tend the coverage.
Detenninlng Demand
With concurrent licenses, how do you deter-
mine how many licenses you'll need?
That's a tricky question, because use of a
particular package may vary considerably
over time. A spreadsheet, for example, will
probably be in greater demand during taX ;,
season or when annual budgets are due
than at other times of the year.
At Stone Container, \Vtlson estimates that
over 300 employees on his network use
1-2-3. But he has yet to need more than 50
concurrent licenses.
How frequently users on the net remem-
ber to close applications has become critical
as multitasking operating environments like
Windows have become increasingly popu-
.ar. It's easy for a user to open WordPerfect
n one window, Start up a spreadsheet in a
i second, and quickly forget about the word
~ processing application. In the meantime,
.,:.::. .:.
.'., .-
. ':';~{):.0rA;._i-:;;
"PowerEdgeSP.5100;"'~',~~~;;;;f:'?i::t~:.j:<it',. .' '
Dell Computer Corp. ", ;/,...;..;t-:s:;,?,~r . ,.:. .... .';
800/759-9783 .._...... .__..~._._..__~j
Reader service no. 615
JUNE 1994- PC WORLD 70.N3
other network users may be locked Out of
WordPerfect because all licenses are in use.
Snap-on Tools constandy urges users to
close applications when not using them.
The company also utilizes license metering
software to track the worst offenders. Says
Johnson, "We found out who the hogs were
and talked to them. "
Some of the more popular PC applica-
tions provide rudimentary tools to track
license use. 1-2-3 comes with a utility that
helps you control license use. The network
manager simply sets a counter on the serv-
er to the number of concurrent licenses
your company has purchased. "If you have
seven licenses and an eighth person tries to
access the server, the software says, 'Sorry.
all seven copies are out, '" explains Roy.
But while this tool is useful, it's usually
insufficient to meet most net managers'
needs. Several third-party vendors, includ-
ing Gradient Technologies, Brightworks
Development, Tally Systems, and Highland
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"THE POWER PEOPlE"
500 N, Orieans, Chicago, Il 60610-4188
(312) 755-8741 Fox (312)-..ssos
FoxBad< Semce (3121329-9717
Ask for Dept. $SO
Circle 81 on reader service card
Software, have developed more sophisticat_
ed packages to monitor program use and
determine when you need to buy more
licenses. Still, no single product currendy
tracks all licenses, spans multiple platforms,
or operates across all net operating systems.
An industry-standard license managt:-
ment technology would help. Microsoft and
20 other vendors have been working for the
past two years on a License Service Inter-
face. The group hopes to promote this teCh-
nology, which is designed to operate be-
tween the Wmdows environment and Wm-
dows applications, as a Standard that would
allow applications to license-enable them-
selves. It's under major revision and is ex-
pected to be completed later this year.
Installation Options
There are three ways to install an applica-
tion onto a series ofPCs on a net. The sim-
plest method is to load the software direct-
ly from each PC's floppy drive onto its hard
drive. A second alternative is to install the
application on the server and download it to
each PC's hard drive (the catch here is that
you may have to adjust each PC's Wmdows
configuration files). The third and perhaps
most attractive option is to load the applica-
tion on the server and have all the users on
the network run it from there. That way
each PC is sharing the same copy on the
server. You not only save disk space on each
PC, but you simplify your maintenance and
upgrade routines,
You can run most popular PC applications
from a server without a great deal of trouble.
The latest versions of 1-2-3 and Excel pro-
vide extensive work-group capabilities and
allow net users to share files. Additionally,
it's relatively easy to download a new macro
to all the PCs on a net. It's also common for
programs to allow each user on the network
to create customized icon bars and other
features, even though everybody shares one
copy of the program.
But there are trade-offs. If your network is
running slowly, programs on the server will
start up more slowly than if they were being
loaded from a local hard drive. And ulti-
mately, a work group is only as secure as the
server it relies on. If you keep software on
the server and it breaks down, you'll end up
with users who have perfecdy functioning
PCs but still can't get any work done.
-John H. Mayer
John H. MOYI!r is 0 freelonce writl!r bosed
in Belmont, Massochusetts.
70-N4 PC WORLD . JUNE 1994 .
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. My apologies for not making the study session in person. I hope that my analysis may
help the council in their decision process. First my qualifications: None. I am not and
do not profess any expertise in computer system design or construction. I am however
a competent computer user (both IBM and Mac platforms) and can share some of my
experiences and observations on what the City of Shorewood might benefit in a
computer system.
First Rule: People are expensive, hardware is cheap
When looking at any proposal, the bottom line will always cause sticker shock. This
will always invoke a review of the requirements to be sure the needs warrant the
expense. Based on what I have read of the existing system, I believe a new system is in
fact warranted. An effective worksystem can, (in my experience) achieve easily a 5%-
10% productivity improvement. This productivity enhancement compounds and
reduces the pressure to add staff. Deferring a staff addition by two years can pay for a
new system (when including salary and benefits). It is interesting to note that when
companies downsize, expenses for computer and related costs usually increase. This is
due to the fact that fewer people must the same amount of work and automation is the
only hope.
.
Second Rule: Technology is not like a car
Translation: Just because it is paid for and still nuu1ing doesn't mean that it is cost
effective. Just five years ago, my company depreciated computer equipment over seven
years. Now we depreciate over three, and I expect that soon, we just expense it rather
that depreciate it. Why? As, the cost of personal computing continues to drop and the
performance continues to improve by orders of magnitude, the residual value of
existing equipment drops. Since productivity is directly tied to the software/hardware
performance, it makes sense to incorporate such improvements as soon as practical.
The bottom line, don't be afraid to throwaway a system just because it is only (fill in the
blank) years old. The issue should be "What is my payback in this productivity
investment and what additional services can I offer without additional staff?"
Third Rule: Be a network Dictator, but let the people choose their computer
Since increased productivity is the goal, the users should have freedom to chose
between an IBM DOS computer or a Macs depending on their expertise provided they
can effectively collaborate with fellow workers. Mixing DOS and Mac's are possible,
though much more thought have to go into planning the network. In the Keep it Simple
philosophy, a Mac network (e-Mail, printing, file sharing, and remote communication)
is by far (I mean really far) the easiest to administer. So I do recommend a Mac-centric
(Localtalk or Ethertalk) network design.
.
The latest systems from Apple (Power PC) have a microprocessor co-developed by
Apple, IBM and Motorola. They are priced lower than a comparable 486 machine and
have the performance equal to or better than the top of the line Pentium. Translation:
The new Power PCs are cost effective compared to 486 DOS machines and can in fact,
run DOS as well as Mac operating systems. Prior to the Power PC from Apple, Intel
based PCs held a cost/ performance lead. Since that is no longer the case, it is a toss up
.
.
.
to what is the "best" platform. So why not leave it up to the user that has to use it day in
and day out. Since I use both, I can say that for someone who has low computer
knowledge, Mac is the best system for them to use. Windows for DOS has come along
way in meeting the Macs easy to use interface but has still a long way to go before it is
as easy to use as a Mac. In general Macs are good for managers and secretaries that
have wide ranging tasks to perform. Technical users that spend a majority of time in a
single application often prefer DOS systems. Training costs are much lower for Macs,
while DOS machines have about 10 times as many sofuvare applications available.
Bottom line: If mixing Macs and DOS machines is not an option, I would support a Mac
environment unless the Oty has someone on site that could serve as the technical
resource for network and user problems. With a Mac network, I know from experience
that anyone can fill the roll of network administrator, even Brad.
In regards to the proposal from Hartley Associates, I believe it is a thoughtful, well
prepared proposal. I do have some questions and comments I would like to raise.
1. Hardware prices. I did a quick review on the hardware prices for the major
components of the Proposal. Here are how they benchmark to mail order prices:
Description
Mac 6100/60 with 8M ram 160M hard disk
14" Apple Color Monitor
14" Apple Color Plus
LaserWriter 630Pro
HP ScanJet Hcx
Mail-order
$1635-1699
$ 407-439
$288-310
$1,912-1999
$956-980
Quote
$1647
$582
N/A
$2,119
$1,068
I believe the prices in the quote are reasonable if purchased tillough a local computer
reseller. Mail order is usually the lowest cost but you sacrifice having a local dealer to
lean on when there are problems or you need technical support. I would point out
Apple does have a lower cost 14" monitor, thought I am not familiar with it, so I would
ask Hartley Associates to examine it compatibility with the Oty's need.
2. Workgroup Server. This is a big expense for such a small network. Wouldn't it be
more economical to purchase an additional 6100/60 or share a lightly used system as a
file server? We often do that in my company with occasional use computers. I know
performance would not be a good, but this is a deferrable expense in my mind. I
wonder if the money couldn't be better used in upgrading the LaserWriter 630 to an 810
(see below).
3. Printer Choice. I use the LaserWriter 630 Pro at work and it is a good printer. I have
two other printers I can go to if it is busy, though. I wonder if a higher performance
printer like the LaserWriter Pro 810 would be a better choice if the Oty only has one
network printer. The 810 can also be optioned with a FAX modem which would
facilitate Faxing from a computer. Having a separate FAX Modem requires additional
work from the user to send a fax.
.
.
.
4. CD ROM. I notice none of the systems quoted are equipped with a CD ROM drive.
I strongly suggest at least on be so equipped now or upgraded in the future.
Sorry, I have run out of time. If I can be of any future assistance, please give me a call.
Sincerely,
Jeff Foust
.
.
.
-------.:
I
\..~ 10\
~YL
TO:
Mayor & City Council
FROM:
James C. Hurm, City Administrator
DATE:
January 5, 1994
RE:
Technology Review
The City has set aside $13,500 for a property records system which
the company we contracted with has not been able to produce. This
is likely to end up to our advantage. We would like to combine
these funds with $600 that had been set aside for desk top
publishing to re-evaluate our computer/technology systems. with
recent changes we feel we can do a lot more with this money than we
could have 2 years ago. The plan is to enter into an agreement as
described in Teri's memo and outlined in Mr. Hartley's letter to
analyze our information systems and layout a plan to better
utilize technology and train our personnel. Mr. Hartley is a
"technology manager". He does not sell products. He will help us
utilize our system to its fullest without undertaking major
expenditures.
The action requested is to authorize the described expenditure not
to exceed $2,730. The plan then would be reported back to the
Council. The total expenditure for updates in 1994 would not exceed
the $14,100 already budgeted.
-j
I
JH/tln
TO:
James C. Hurm, City Administrator
FROM:
Teri Naab, Deputy Clerk
\
/lL~
.
DATE:
December 27, 1993
RE:
Informational Systems
In an on-going effort to capitalize on existing human resources and
technology certain needs have been identified. Although the
existing computer system is adequate in areas, it does not address
all current and future needs of the city. Staff has identified
areas which need to be upgraded or expanded upon (i.e. property
data system; desktop publishing; and networking for inter-office
communication).
Because of limi ted staff time and knowledge regarding the ever
expanding technological field, staff has explored the option of
contracting with a consultant to help identify needs and potential.
Dave Hartley of Hartley Associates has orchestrated the
implementation of Chanhassen's computer system, which members of
the Shorewood staff have reviewed. Mr. Hartley is a former city
Administrator with a strong technical background. We have asked him
to review our organization and propose a plan to address current
and future needs.
Mr. Hartley has submitted an outline for the beginning of a
strategic plan for managing technology with respect to our
informational system. In his report he outlines the initial process
of reviewing current human resources and equipment available. He
indicates that during the initial process, he would evaluate our
entire system and organization and identify equipment and training
needs to make our office the most efficient at the current staff
level.
.
The strategic plan that is proposed would be a 2-5 year plan, which
would also identify ways to keep staff and equipment updated
through a maintenance process.
.
.
General Fund Surplus Funds Survey
5/9/94
1994 Contingency
Computer Carry-over
Budget for FAX
Savings - personnel changes
1994 Salary Adjustments
Reserve for HACA cut
Total Available 1994
1993 Surplus
Balance budgeted for 1994
Tfr to Park ClF
Tfr to Capital Reserve
Net Surplus 1993
.
.
62,326
14,100
1,000
18,111
(24,700)
(25,150)
45,687
245,650
(28,000)
(50,000)
(25,000)
142,650
.
.
.
TO:
Mayor & City Council
FROM:
James C. Hurm, City Administrator
DATE:
May 9, 1994
,
RE:
Funding for Technology Upgrade
Phase 1 Costs: (Approximately $13,000) is covered by funds set
aside in 1993 for property records and desk top publishing software
which totals $14,100.
Phase 2 Costs: (Approximately $28,200) can be covered as follows:
$1,000 codification of Ordinances to be done in-house
1,000 budgeted for a new fax machine
18,100 savings on personnel changes
8,100 use of 1994 contingency funds*
$28,200
Phase 3 Costs: (Approximately $23,600) can be implemented with
Phases 1 and 2 if Council would choose to authorize the use of this
amount from remaining 1994 contingency funds, or from the growth in
general surplus funds which was the result of a good fiscal year in
1993 (net 1993 surplus growth is $142,650). If Council would wish
to wait on phase 3, it can be budgeted for the year 1995.
$37,625 is available in unreserved 1994 budgeted continqency
* - 8,100 for technology upgrade (phase 2)
$29,525 would be remaining in contingency
JH/tln
5994.1