071293 CC Reg AgP
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CITY OF SHOREWOOD
REGULAR CITY COUNCIL MEETING
MONDAY, JULY 12, 1993
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 PM
The City council will meet in work session format at 6:30 ~.m. to
consider an appointment to the Planning Commission. The regular
City council meeting will convene at 7:00 p.m.
FOllowing the adjournment of the regular meeting the City Council
will convene in Work Session format (No Action Taken at Work
Session)
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B.
Roll Call
Mayor Brancel
Benson
stover
Daugherty
Lewis
C. Review Agenda
2. APPROVAL OF MINUTES
City Council Regular Meeting Minutes - June 28, 1993
(Att.No.2-Minutes)
3 . CONSENT. AGENDA - Motion to A~~rove Items on Consent Aqendaand
Ado~t Resolutions Therein
A Motion to Adopt a Resolution Approving Findings of Fact
for C.U.P. and Variances for Vine Hill Market at 19215
State Highway 7 (Postponed from June 14 & 28 Meeting)
(Att.No.3c-proposed Resolution)
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4 . PARK
5 . PLANNING
A Resolution making an appointment to the Planning
Commission
6.
(Att.No.5-Proposed Resolution)
CONSIDER A RESOLUTION ORDERING PLANS & SPECIFICATIONS FOR
SEASONS ELDERLY HOUSING PROJECT
(Att.No.6-ReportjProposed Resolution)
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7.
SOUTH SHORES SENIOR COMMUNITY CENTER - TASK FORCE REPORT
- RESOLUTION (Att.No.7-ReportjProposedResolution)
CONSIDERATION OF THE PURCHASE OF A MITA COPIER IN 1993
(Att. No.8 - Administrator.' s }1emo)
8.
10.
MEMORANDUM OF AGREEMENT FOR METROPOLITAN COUNCIL TO
PROVIDE TECNHICAL ASSISTANCE IN PROGRAM REVIEW/ANALYSIS
TO LAKE MINNETONKA AREA CITIES
(Att.No.9 - Proposed Agreement)
--
LEASE AGREEMENT Fji.tL -oO~t.U ). SHOPPING CENTER LIQUOR STORE
yoS~~ _.10 - Administrator's Memo)
MATTERS FROM THE FLOOR
9.
11.
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CITY COUNCIL AGENDA - MONDAY, JULY 1.2, 1.993
PAGE TWO
12. ADMINISTRATOR AND STAFF REPORTS
Attorney's Report on Sewer Backup Insurance Investigation
13. MAYOR AND CITY COUNCIL REPORTS
14. ADJOURN TO A WORK SESSION FORMAT SUBJECT TO APPROVAL OF' CLAIMS
(Attachl1\ent)
FOllowing the adjournment of the.regular meeting the city council
will convene in Work session format - NO ACTION WILL BE TAKEN
DURING THIS PORTION OF THE WORK SESSION
WORK SESSION
A.** Convene Work Session - Joint Meetihqwith Planninq Commission
on the Trans~:)Qrtation Chapter of the Comprehensive Plan
(Postponed from June 1.4 & 28 Meeting)
(Attachment)
B. Badqer/Woodhaven Wells - CIP Review
C. Ad;ourn Work Session
** indicates fee or tax implication
JCH.tln
6/30/93
MONDAY, JULY 12, 1993
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EXECUTIVE SUMMARY
SHOREWOOD CITY COUNCIL MEETING
6:30 PM - The Council will meet jointly in the Conference room to
consider how to replace Louise Bonach on the Planning commission.
The resumes of three candidates interviewed in January are included
in the packet. Should the Council wish to appoint one of those
three the resolution is prepared and in the packet.
6:45 PM - The Council will meet in the Council Chambers to have
the Council portrait taken. If any member of the Council cannot be
present please call as early as possible so the portrait can be
rescheduled.
.
AGENDA ITEM 3 - This resolution approving the findings of fact for
the conditional use permit and variance for the Vine Hill Market
has been postponed several times. If anyone wishes to discuss this
item it should be taken from the consent calendar (a 4/5 vote is
required) .
AGENDA ITEM 5 - Should the Council wish to make an appointment to
the Planning Commission, this resolution is listed on the agenda
(the resolution has the appointment taking effect August 1, 1993).
If the Council wishes not ~o make an appointment simply remove this
item from the agenda.
AGENDA ITEM 6 - We will give a verbal report at the meeting on the
financial considerations of Seasons Elderly Housing project. If
the Council feels all is in order, a resolution could be passed
ordering plans and specification.
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AGENDA ITEM 7 - This is simply an updated report from the Senior
Community Center Task Force. They are not asking the City Council
to take any action at this time.
AGENDA ITEM 8 - Enclosed is a memorandum from Financial Director Al
Rolek giving full details on our recommendation to purchase an Mita
Copier at this time. This is the final recommendation of Anne
Latter before her leaving us. The recommended motion would be to
authorize the purchase of the Mita model DC-5685 copier at a price
of $10,993 to be paid at $300 per month in 1993 with the remainder
to be due and payable in 1994.
AGENDA ITEM 9 - This is an agreement of services between the Lake
Minnetonka Area cities and the Metropolitan Council for Met Council
staff assistance in undertaking our cooperation study. This has
been in the works for a number of months and is a major step in a
three year effort to review how all city services are provided and
if there are more cost effective ways of prQviding them. The
action would be a motion authorizing the execution of the
agreement.
AGENDA ITEM 10 - Withdrawn - Were unable to communicate to Liquor
store Representative Rob Daugherty so he could review the lease
before Council action. It will be placed on the July 26th agenda.
AGENDA ITEM 12 - The Attorney will give a verbal report on the
sewer backup insurance investigation.
Following the regular Council Meeting we will convene into Work
Session format with the Planning Commission to discuss the
Transportation section of the Comprehensive Plan. Following this
discussion we hope to be able to discuss the Badger and Woodhaven
wells. A separate memorandum dated April 21, 1993 is enclosed in
the packet for your review.
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DATE
July 12
July 26
August 9
August 23
September 13
September 27
October 11
October 25
November 8
November 22
JCH.tln
6/29/93
6/29/93
TENTATIVE SCHEDULE OF
CITY COUNCIL WORK SESSIONS
Held in Round Table Format Following the
Regular City Council Meetings
TOPIC OF DISCUSSION
* Joint Meeting with Planning Commission - Transportation (Comp Plan)
(moved from 6/28)
Badger /W oodhaven Wells - CIP Review
Budget Objective Report on 1993 - Preliminary Review for 1994
Capital Improvement Plan - 1994 - 1998
Water Policy Questions - New Developments
Review Garbage Collection Alternatives (moved from 7/12)
Operating Budget
*Joint Meeting with Planning Commission - Community Facilities
(Comp Plan)
Capital Improvement Plan - 1994 - 1998
Initiate Labor Negotiations (moved from 7/26)
*Joint Meeting with Planning Commission - Land Use/Natural
Resources (Comp Plan)
CITY OF SHOREWOOD
REGUlAR CITY COUNCIL MEETING
MONDAY, JUNE 28, 1993
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL MEETING
The meeting was called to order by Acting Mayor Stover pro tern at 7:00 p.m.
A
PLEDGE OF AllEGIANCE
B.
ROLL CALL
Present:
Councilmembers Benson, Lewis and Stover; Administrator Hurm, Engineer
Dresel, Attorney Keane, and Planning Director Nielsen.
.
Absent:
Mayor Brancel and Councilmember Daugherty.
C. REVIEW AGENDA
Benson moved, Lewis seconded to approve the amended agenda for June 28, 1993, with
removal of Item C. from the Consent Agenda; addition of Item 8.0.; and cancellation 9f,the
Work Session with the Planning Commission following the meeting.
Motion passed 3/0.
,
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2. APPROVAL OF MINUTES
A. Regular City Council Meeting - June 14, 1993
. Lewis moved, Benson seconded to approve the minutes of the City Council meeting of June
14, 1993.
Motion passed 3/0.
3. CONSENT AGENDA
Acting Mayor Stover read the Consent Agenda for June 28, 1993:
Lewis moved, Benson seconded to approve the Consent Agenda and to adopt the
Resolutions and Motions therein:
A Motion to Approve Ten Naab to the Position of Deputy Clerk/Executive
Secretary.
B. RESOLUTION NO. 58-93 "A Resolution Granting Preliminary Plat Approval
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REGULAR CITY COUNCIL MINUTES
JUNE 28, 1993 - PAGE 2
B. RESOLUTION NO. 58-93 "A Resolution Granting Preliminary Plat
Approval for Christmas Lake Ridge."
C. Removed
D. RESOLUTION NO. 59-93 "A Resolution Accepting Streets, Sanitary
Sewer and Storm Sewer in the Plat of Shorewood Suburban Estates."
E. Motion to Approve a Right-of-Way Permit for Howard's Point Marina,
5400 Howard's Point Road.
Motion passed 3/0.
4. PARK - Report of June 22 Meeting
. Steve Dzurak, Park Commission Chair, reported on discussions and actions taken by the
Commission it's June 22 meeting and answered Councilmembers' questions. The
Commission reviewed two bids received for playground equipment for Manor and
Freeman Parks and voted to recommend that the Council approve the purchase of
playground equipment from Landscape Structures Inc. for an amount not to exceed
$20,000 for Manor and $20,000 for the north play area of Freeman, as budgeted. The
Commission reviewed a concept outline of a Freeman Park Foundation designed to
provide funds for capital improvements and operating expenses for Freeman Park. Bids
are being developed for tennis courts and landscaping for Silverwood Park.
A. Motion Authorizing the Purchase of Playground Equipment for Freeman
and Manor Parks
.
Lewis moved, Benson seconded to authorize the purchase of playground equipment
by Land.scape Structures Inc. of up to $20,000 for Manor Park; and up to $20,000
for the north side of Freeman Park contingent upon firm written commitments of
$7,000 of additional donations for Freeman Park.
Motion passed 3/0.
B. Presentation of a Concept for the Maintenance and Improvement of
Freeman Park
Dzurak described the concept of the Freeman Park Foundation. During discussion, the
Councilmembers pointed out policy and administrative considerations and generally
encouraged the Park Commission to study, research and discuss further all aspects of
the Freeman Park Foundation concept
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REGULAR CITY COUNCIL MINUTES
JUNE 28, 1993 - PAGE 3
5. PLANNING
Nielsen reported the Planning Commission met in a Work Session on June 8 to complete
its review of the Transportation Chapter of the Comprehensive Plan. The Council and
staff agreed to re-schedule the joint Work Session to consider the Transportation Plan
with the Planning Commission to Monday, July 12, 1993.
6. CONSIDER A RESOLUTION ACCEPTING THE FEASIBILITY REPORT -
SEASONS P.U.D.
.
Dresel presented the "Feasibility Report and Cost Estimate for Seasons Elderly Housing
Project - Sanitary Sewer, Watermain and Storm Sewer for the City of Shorewood," dated
June 1993. He stated the purpose of the report is to outline the feasibility of constructing
and extending public utilities to the proposed Seasons Elderly Housing project. Dresel
reviewed the details of each specific utility and related cost estimates: extending the
southeast area water system; running lateral sanitary sewer to the new units; and
replacing/extending the storm sewer system from Highway No. 7 to Old Excelsior
Boulevard. The total project cost is estimated at $277,300.
Dresel described the current negotiations with MNDOT regarding its participation in the
cost of replacing the existing storm sewer located within MNDOT's easement. Because
of the uncertainly of MNDOT funding for this portion of the project, Dresel recommended
that the Council accept the report with delay of further action until such time that all
funding issues are resolved.
During discussion, the Council encouraged staff to support the developer's efforts to
resolve the funding problems with MNDOT, keeping in mind, however, that the
responsibility for resolution lies wholly with the developer of the project.
. Benson moved, Lewis seconded to adopt RESOLUTION NO. 60-93, "A Resolution
accepting the Feasibility Report and Estimate of Costs-Sanitary Sewer, Watermain
and Storm Sewer Improvements-Seasons Elderly Housing Project-City of
Shorewood, Minnesota," dated June 1993, transmitted with Dresel's June 24, 1993
letter.
Motion passed 3/0.
7. DISCUSSION ON POLICY ISSUES
- Funding Formula for a 5 Year Contract with the Excelsior Fire Department
Stover stated the Council's discussion of a funding proposal for fire protection developed
by the Administrators on behalf of the Cities of Deephaven, Shorewood and Tonka Bay
in response to Excelsior's formula proposal will provide input for a meeting on June 29
to present the proposal to the City of Excelsior.
3
REGULAR CITY COUNCIL MINUTES
JUNE 28, 1993 - PAGE 4
Hurm briefly reviewed the background relating to the Cities' concern over the current
funding formula and described the proposed formula. The proposed formula will be
based on 50% tax capacity and 50% usage (manhours) and during an interim period,
each City would contribute on a flat percentage basis to avoid a significant impact on the
respective budgets, reaching full implementation of the new formula after 3 years.
During discussion, the Councilmembers supported the proposed formula and agreed that
it provides a reasonable and equitable method for funding the fire department. The
Council generally encouraged an accelerated phase-in of the formula, agreed to
adjustment of the fire department's facilities rental costs to a fair market price, and
agreed that special locations be required to pay for their usage (man-hours).
8. LAKE MINNETONKA CONSERVATION DISTRICT - Bob Rascop
.
A.
B.
C.
Review of LMCD 1994 Preliminary Draft Budget
Update - Boulder Bridge
Intergovernmental Relations Among the 14 Cities
Bob Rascop, LMCD member, updated the Council on activities of the LMCD and
answered their questions. He reviewed the status of a possible reorganization of the
Board and urged the Council to express its views on the matter to legislators. Rascop
reviewed the preliminary budget for 1994. Shorewood's administrative levy and
contribution for the milfoil program for 1994 is estimated at $16,937. Rascop reviewed
the current milfoil program. With regard to the Boulder Bridge application, Rascop
reported the matter has been referred back to the water structures committee for
reconsideration and review and the existing license has been renewed.
.
Hurm pointed out that the combined administrative levy and milfoil share exceeds the
spirit of the levy limit and suggested that the LMCD review the matter. Rascop
acknowledged that the milfoil program, which he described as a maintenance program,
has perhaps been integrated inappropriately into the LMCD budget and agreed to bring
the matter to the Board's attention.
D. Deeding of Right-of-Way
Nielsen reviewed a recommendation for conveyance of right-of-way in connection with
construction of a home at 25350 Mann Lane. The owner/builder wishes to avoid a
variance and agreed to dedicate the 10' right-of-way. The effect of this will move the
house away from the wetland, make Mann Lane the front of the lot, and allow the City
to acquire right-of-way on a substandard street.
Lewis moved, Benson seconded to accept the deeding ot a 10' right-ot-way
easement to the City on property at 25350 Mann Lane.
Motion passed 3/0.
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REGULAR CITY COUNCIL MINUTES
JUNE 28, 1993 - PAGE 5
9. MATTERS FROM THE FLOOR - None.
10. ADMINISTRATOR AND STAFF REPORTS - None.
11. COUNCIL REPORTS
Benson requested information on negotiations regarding insurance coverage of a
residents' reCent damage claim. Keane stated the claim has been re-tendered to the
insurance carriers and he will provide a recommendation regarding the matter at the
Council's next meeting.
12. ADJOURNMENT SUBJECT TO APPROVAL OF CLAIMS
Benson moved, Lewis seconded to adjourn the meeting at 8:55 p.m., subject to the
approval of claims.
Motion passed 3/0.
RESPECTFULLY SUBMITTED,
Arlene H. Bergfalk
Recording Secretary
TimeSavers Secretarial Services
ATTEST:
KRISTI STOVER, ACTING MAYOR
Pro Tem
JAMES C. HURM, CITY ADMINISTRATOR
5
RESOLUTION NO.
A RESOLUTION GRANTING A CONDmONAL USE PERMIT
AND A SETBACK VARIANCE
FOR THE VINE HILL MARKET
WHEREAS, James Pyle (Applicant) is the owner of real property located at 19215
State Highway 7 in the City of Shorewood, County of Hennepin, State of Minnesota, legally
described on Exhibit A, attached; and
WHEREAS, the Applicant proposes to install motor fuel pumps on the west side of
the property; and
.
WHEREAS, the Applicant has applied for a conditional use permit, pursuant to
Section 1201.21 Subd. 4.c. of the Shorewood City Code, and a setback variance for the
distance between his access drive and the street intersection; and
WHEREAS, Applicant's request was reviewed by the City Planner, and his
recommendations were duly set forth in memoranda to the Planning Commission dated 1
April 1993 and 29 April 1993, which memoranda are on me at City Hall; and
WHEREAS, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at their regular meetings on 6 April 1993 and 4 May
1993, the minutes of which meeting are on me at City Hall; and
.
WHEREAS, Applicant's request for conditional use permit and variances were
considered by the City Council at their regular meeting on 24 May 1993, at which time the
Planner's memoranda and the minutes of the Planning Commission were reviewed and
comments were heard by the Council from the City staff.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as
follows:
FINDINGS OF FACT
1.
district.
That the Subject Property is located in a C-3, General Commercial zoning
2. That the City Zoning Code requires a sixty-foot setback between access drives
and street intersections.
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3. That the Applicant's property contains approximately 13,598 square feet of
area and is irregularly shaped due to the location of the State Highway 7 right-of-way.
4. That the Applicant proposes to add on two fuel pump islands to the west of the
existing building, as shown on his proposed site plan, Exhibit B, attached.
5. That the existing access drive on the north side of the site promotes cut-
through traffic on the site and its grade is steep.
6. That the Applicant's site plan proposes to eliminate the access drive on the
north side of the site.
7. That the access on the east side of the site is currently unconfined and the
Applicant proposes to create two access drives which comply more closely with City Code
requirements.
8. That the Applicant's parking lot does not currently comply with setback
requirements and encroaches into the public right-of-way.
.
9. That the proposed site plan proposes to bring the parking lot into compliance
with zoning requirements, including curbing and striping.
10. That due to limited space on the site, the Applicant proposes a one-way,
counterclockwise circulation system around the south side of the building.
CONCLUSIONS
1. That the Applicant has satisfied the criteria for the grant of a variance under
Section 1201.05 of the Shorewood City Code and has established an undue hardship as
defined by Minnesota Statutes Section 462.375, Subd. 6(2).
.
2. That based upon the foregoing, the City Council hereby grants the Applicant's
request for a variance as set forth above.
3. That based upon the foregoing, the City Council hereby grants the Applicant's
request for a conditional use permit subject to the following:
a. The Applicant must require employees to park in the four southerly spaces.
b. The Applicant must provide a detailed signage plan including all business signs
and traffic control signs to be approved by the City Council.
c. The southerly dirveway must be clearly signed "One-Way Do Not Enter".
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d. The applicant must provide cost estimates for all required improvements,
including grading, paving, curbing, striping and landscaping.
e. A letter of credit in the amount of 1.5 times the cost estimates is required to
guarantee that site improvements will be completed.
f. The site will be monitored for potential on-street parking problems. If at any
time problems arise, "no parking" signs will be installed along the service road
and Vine Hill Road.
Phone from car facilitie~ must be eliminated to minimize congestion on the
site.
Grading and drainage must be approved by the City Engineer.
Drainage must be approved by MNDOT.
Fuel pumps and tank installation must be approved by the Fire Marshall.
The trash dumpster must be enclosed with a masonry wall.
The Applicant understands that inadequate room exists for an overhead canopy
to cover the pump islands.
4. That the City Clerk is hereby authorized and directed to provide a certified
copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles.
.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of
July, 1993.
ATTEST:
Barbara J. Braneel, Mayor
James C. Hurm, City Administrator/Clerk
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LEGAL DESCRIPTION:
"That part of the East 133 feet of the following described property:
That part of Lot 15, Vine Hill, described as follows: Commencing at a point on the
East line of said Lot, distant 375 feet South of the Northeast corner of said Lot;
thence West perpendicular to said East line, along a line hereinafter referred to as line
"A" a distance of 188 feet to a point hereinafter referred to as Point "X"; thence
continuing West on said Line "A" to the West line of the East 330 feet of said Lot,
and said Line "A" there ending; thence North along said West line of the East 330
feet a distance of 71.9 feet more or less to the Southeasterly line of the right-of-way
of State Highway No.7; thence Northeasterly along said Southeasterly line a distance .
of 124 feet to the actual point of beginning of the land to be described; thence.
Southeasterly along a line, which if extended would pass through said Point "X", to
its intersection with a line drawn parallel with and distant 20 feet North from said
Line "A"; thence East along said parallel line to said East line; thence Southwesterly
to the actual point of beginning, and lying North of a line described as follows:
Commencing at the Northeast corner of said Lot 15; thence South along the East line
of said Lot a distance of 294.59 feet to the point of beginning of the line to be
described; thence deflecting right 90 degrees to the West line of said East 133 feet,
and there ending. "
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EXHIBIT A
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RESOLUTION NO.
A RESOLUTION MAKING AN APPOINTMENT
TO THE SHOREWOOD PLANNING COMMISSION
WHEREAS, the city of Shorewood advertised November 25,
1993 for Shorewood citizens to apply to serve on the Planning
Commission; and
WHEREAS, the City Council has completed a review and
selection procedure for appointment to the Planning Commission; and
WHEREAS, the current position opening, created by the
resignation of Planning Commissioner Louise Bonach, runs through
December 1994.
.
NOW, THEREFORE BE IT RESOLVED that the City Council of
the City of Shorewood hereby appoints
to the City Planning commission effective August 1, 1993 to
complete said term ending December 31, 1994.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this
12th day of July, 1993.
Barbara J. Brancel, Mayor
ATTEST:
. James C. Hurm, City Administrator
:r: ~YY7 :rF'S-
.
.
RESOLUTION NO.
I
r
f
!
.
I
A RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS,
THE SEASONS ELDERLY HOUSING PROJECT
WHEREAS, a certain petition requesting the improvement of
THE SEASONS ELDERLY HOUSING PROJECT, was duly presented to the
council on the 17 day of April, 1993; and
WHEREAS, pursuant to resolution of the council adopted
April 12. 1993, a report has been prepared by the City Engineer
with reference to the improvement, and this report was received by
the council on June 28, 1993;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SHOREWOOD,
MINNESOTA:
The council finds and determines that said petition was signed
by all owners of real property abutting upon the improvements
named as the location of the improvement.
2. Such improvement is hereby ordered as proposed in the council
resolution adopted June 28, 1993.
1.
3. The city Enqineer is hereby designated as the engineer for
this improvement. He shall prepare plans and specifications
for the making of such improvement.
Adopted by the council 12th day of Julv, 1993.
Barbara Brancel, Mayor
James C. Hurm, City Administrator
:f-telJ1 #?-
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SOUTHSHORE
SENIOR/COMMUNITY CENTER
. TASK FORCE
UPDATE
.
~km tl= 7
June 23, 1993
The Cities of Deephaven, Excelsior, Greenwood, Shorewood and Tonka Bay
joined in the formation of a Task Force in the fall of 1992 to study the
Southshore Senior Center's location issue.
The first meeting was held Oct. 20, 1992, and the following work plan was
developed.
1. Study the programming of the Senior Center as it relates to
facility needs.
2. Review the demographics of the service area.
3. Determine the location for the center.
To help with the space and location decisions, the Task Force toured the
Lennox Center in St. Louis Park, the Minnetonka Center and the Westonka
Center in Mound. These centers are well established. Two are located in
former school buildings and one is an elaborate and costly design.
.
The group also toured two centers built within the last five years, the
Stillwater and Forest Lake Senior/Community Centers. Both are located in
communities having similar populations to the Southshore area in size and
older - 60+ - populations.
After talking with staff and participants of these centers, the Task Force
was able to determine the features they would deem necessary for a
center, square footage, etc. They also determined their recommendations
would be for a center that would be available to the entire community - a
Senior/Community Center - not just a building used exclusively by
seniors. The Task Force reviewed the demographics of the area and also
futl:lre projections as reported in the Metropolitan Council Area Agency on .
Aging. (See Attachment #1)
The location identified for a site on the campus of the Shorewood City
Hall meets the criteria of not removing land from a city's tax base and is
available at no cost. It was also found through discussion at both the
Stillwater and Forest Lake Centers that centers located out of the
downtown area are actually more desirable due to parking and congestion
problems of the "Main Street." The center has a van so transportation is
not a problem.
Four recommendations were formulated (See Attachment #2) and Task
Force members appeared before their City Councils. All 5 cities accepted.
the resolutions and authorized the Task Force to continue to gather
information, etc. (See Attachment #3).
After the recommendation won approval by the councils, the Task Force
met with local architectural firm and a conceptual drawing of the
Senior/Community Center was developed.
The Task Force and the Southshore Senior Center have also been
conducting fundraising efforts to meet the $5,000 goal as outlined in the
recommendations.
The Senior Center has held two fundraising dinners at local churches with
two more scheduled. They have also compiled a cookbook, the proceeds of
sales going toward the fundraising goal.
The Southshore Senior/Community Center Task Force held the Blue Plate
Special fundraising event May 25 and have approached a foundation and the
Legion for additional funds.
. At the Task Force meeting June 10, Larry Blackstad of Henn'epin County,
reported that within a month he will bring information back to the group
regarding the mechanics that could be used to finance the project; how
the taxing authority would work; information on bonds; ownership, etc.
The question of maintaining the building is of paramount importance.
Jim Hurm, City Administrator of Shorewood, said he would be calling
City Administrators together to discuss this issue.
A survey of the land and soil borings will also be completed prior to the
next meeting of the Task Force scheduled in July. The goal is to have
recommendations/findings ready to present to the City Councils by fall
. 1993.
Attachment #1
1990
CENSUS FIGURES
lli.Q Total Percentage of Population
Population Population 60+ 60+
Deephaven 3,728 14% 522
Excelsior 2,328 21% 489
Greenwood 600 15% 90
Shorewood 6,000 10% 600
.
Tanka Bay 1 ,457 204
14%
Entire area 14,113 13% 1 ,905
.
Growing Older
In October, the Metropolitan Area Agency on
Aging completed a Demographic Profile and
Needs Assessment for Older People In the
Metropolitan Area. which t:1kes a closer look at the
percentage increase of elders over the p3St decade and
the increased demand for basic services. With this
information, the MAAA is better able to understand the
furore needs and develop recommendations to deal with
aging service issues.
Like the rest of the country, our region's population
is aging. The older population of the Metropolitan Area -
defined as persons 60 years and older - numbered
304,358 in 1990. Older adults represent 13.3% of the
. . _ tomI Twin Cities Metropolitan Area Population.
The number of older people increased by 43.424 or
16.6% between 1980 and 1990, compared to an increase
of 15% for the under-6O population. While all age groups
within the older population increased in number during
this period, the largest increase was for those age 85 and
over. This age group had a 31.3% increase compared
with a 15% increase for those age 60-74 and 16.6% for
lpose age 75-84.
By the year 20 IS, the Metropolitan Council
estimates persons age 60 and over will represent 18% of
_the total Metropolitan Area Population.
The profIle estimates the need for likely services for
the older population of the region. Examining the extent
of service needed and the intensity of problems, the
MAAA can determine which types of services are in
greatest demand.
The percentage of the number of older persons in
need of a given service ran from 2% or 5,740 elderly 60+
in need of home nursing care, if seriously ill or disabled,
to 20.9% or 59,980 individuals requiring home
maintenance and renovation because of the age of their
homes and/or the inability of the owners to afford or
complete ongoing maintenance themselves.
The changing profile and location of the elderly
population will mean changes in the way services are
_d~1i vered.
For the first time, the suburban older population
.outnumbers the elderly in Minneapolis and St. Paul.
Even aroong persons 85+, there were fewer in the central
cities (12,784) than in the suburbs (14.720). These
demographic changes will playa major role in the
development of prog:r::uIlS.
G~nerations Project
Q\.'er 60.000 persons do not drive or do 'not have a
spouse who can drive. This fact together with increased
awareness of the change in distribution will greatly
affect transportation policies and programs. The
inability to use public transportation or lack of
transportation for suburban elderly should receive
. ~ater attention in the future.
As for living arrangements, 28.7% (81,604) of all
non-institutionalized older person in 1990 lived alone
<165.956 women and 118.759 men). They represented
. :59% of older women and 14.2% of older men. This
gender difference increased with age. Among Metro
Ar~ residents 75 ye:lI'S and older. 59.3% of ',l,'Omen lived
alone comp3red to 21.8% of the men.
Related to economics. the profile illustrates the
level of poverty in older adults in the metro area
counties. Approximately 92 % of all persons age 6t5+
who fell below the poverty level were Caucasians
8% were raciaVethnic minorities. This constitutes one 0
every thirteen or 8% of older whites, in comparison to
37% of older American Indians, 28% of older Asian-
Americans, 18% of older African-Americans and 14%
of older Hispanic individuals who live below poverty
levels. (In 1992, the federal government defmed poveny
for a family of two as 59,190 annually, which equals
5776 per month).
The major source of income for older couples and
individuals was Social Security (52.7%) followed by
pensions (22.6%) employment (l3.l %) and all other
sources (11.7%).
Households headed by persons 65+ were 1lX>re :tel
to have lower incomes in 1990 than households h
by persons younger than 65. Over one-fourth
households headed by older people reported income less
than SIO,OOO in comparison to 7.2% of households
headed by younger people.
Understanding the current demographics for older
adults and using the data to predict future needs and
trends will make the aging policy plan IOOre responsive
to the widest number of older adults in the future.
Identifying the gaps in service today hopefully will
lead to better service in the future. The Generarions
Project will use the information from demographic
changes to make sure that current service providers are
aware of the changes thaI are occurring and will occur in
the older population. and thus help us all work together
to meet the challenges of the forthcoming UAge Wave".
December /992
.
.
Attachment #2
Task Force Recommendations: (Approved by the 5 Cities)
1. The Task Force recommends and endorses the need for a 7,000 to
8,000 square foot Senior Community Center; and if the City of
Shorewood allows, we recommend that it be located on the
northeast corner of the Shorewood City Hall campus (abutting
County Road 19, near the car wash). See attached report on Center
Space. Moved by Gerald Sjoberg, Shorewood, and seconded by Chuck
Britzius, Deephaven, after considerable discussion the motion
passed unanimously.
2. The Task Force recommends that as a group representing the
interests of the cities and local seniors, that the Task Force .be
authorized to work as a design advisory committee. Moved by Dan
Ryerson, Excelsior, and seconded by Ida Juhl, Tonka Bay, after
discussion adopted unanimously.
3. The Task Force recommends that City Administrators and Mayors
and/or a Councilmembers come together with members of the Task
Force to develop recommendations, to take back to the City
Councils, regarding how operations, maintenance, construction and
financing could work. Moved by Bob Gagne, Shorewood, seconded by
Jan Gray, Greenwood, after discussion adopted unanimously.
4. The Task Force recommends that up to $5,000 be raised to
fund the conceptual plan of the center. Moved by Vi Tendall,
Excelsior, seconded by Irene Sanko, Greenwood, after discussion
motion passed unanimously.
Attachment #3
ACfION REQUESTED of the CITY COUNOL:
WHEREAS the South shore Senior Center was established in 1983 to meet the
needs of the senior citizens of Excelsior, and
WHEREAS according to the most current population statistics, this segment of
the population is on the increase, and
WHEREAS the South shore $enior Center is located in temporary quarters at Mt.
Calvary Lutheran Church and is in need of a permanent location that will
adequately meet the needs of the growing senior citizens population, and
WHEREAS the City of Excelsior has financially supported the Southshore Senior
Center for the past several years, and
WHEREAS many retired citizens of our community participate and benefit from .
the various services, including dining, transportation, health screenings and
recreational programs, and
WHEREAS the South shore Senior Center is a valuable asset to our community,
and
WHEREAS the City of Excelsior joined the Cities of Deephaven, Greenwood,
Shorewood and Tonka Bay and the Southshore Senior Center Advisory Board in
forming and appointing a Senior Center Task Force to study the Senior Center
location issue in the fall of 1992, and
WHEREAS the Senior Center Task Force has finished its initial task and is
reporting its findings to the City Councils of Deephaven, Excelsior, Greenwood,
Shorewood and Tonka Bay.
.
NOW THEREFORE be it resolved that the City of Excelsior accepts the four
recommendations of the Task Force and authorizes the Task Force to continue to
gather information and make recommendations as to possible future actions
regarding a Senior/Community Center.
-----------------------------
Mayor
City Manager
MAYOR
Barb Brancel
COUNCI L
Kristi Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
.
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD · SHOREWOOD, MINNESOTA 55331-8927 . (612) 474.3236
MEMO
TO:
Mayor and Councilmembers
Al Rolek, Finance Director elL
FROM:
DATE:
July 1, 1993
RE:
Purchase of Mita Model DC-5685 Copier
.
Our present copy machine was purchased in 1988 and is scheduled for
replacement in 1994. As the machine ages and its use becomes more
intense, we have found that it has more down time and the repair
man is out more often. Anticipating the future replacement needs,
Anne Latter had done research into copiers and had several copiers
brought into the office for demonstrations.
After completing her research, Anne recommended that the City
purchase a Mita Model DC-5685 copier with a sorter/stapler priced
at $10,993. The supplies cost for this copier are similar to what
we are now paying, and the service contract is less expensive than
our current copier contract.
.
Originally, the copier was to be purchased in 1994. Because of an
upcoming price increase in November, Anne proposed to lease the
copier for two months at $300 per month, which would be applied to
the purchase price, and then to purchase it in January, 1994. This
maneuver allowed us to take advantage of the lower price and avoid
the increase. However, an unanticipated price increase by the
manufacturer that went into effect on June 21 of this year puts the
new price at $13,192. The retailer has extended the old price to
us as long as their present inventory lasts. They have offered to
extend the lease to six months, with all lease payments applied to
the purchase price.
Since it was already planned to purchase a copier next year, and
the research on copiers has been carried out, it is recommended
that the City purchase the Mita DC-5685 copier with the
sorter/stapler at a cost of $10,993. The copier would be leased
until January, 1994 at $300 per month, such payments being applied
toward the purchase price of the copier, with the balance of $9,193
being paid in January, 1994.
:;:: -!un -#-Y.
A Residential Community on Lake Minnetonka's South Shore
MEMO
Mita DC-5685
July 1, 1993
Page 2
since the price does not include a trade-in allowance and there has
been increasing demand for the copier, it is recommended that the
city keep the present copier as a second back-up copier. This
would serve as an overflow copier at high demand times, such as
when agenda packets are being prepared, and also as a backup when
the primary copier is being serviced. A minimum service contract
would be carried on this machine.
Should you have any questions relative to this matter, please call
me at your convenience.
.
.
~J ~...: ::-".,)
METROPOLITAN COUNCn...
Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101
612 291-6359 roD 612 291-0904
DATE:
June 15, 1993
TO:
Lake Minnetonka area managers/administrators
FROM:
Kay Zwernik
SUBJECf:
Latest agreement version
As I mentioned in my memo last week, two minor changes were made by the Executive Director here
at the Council, and the version attached is the one that will ,go the the Committee of the Whole this
Thursday. Both changes are on the fourth page. 4.01 removes the FIE to make it more open
ended. 5.01 removes a specific name to make both statements about agents parallel.
. A big thank you from my colleague, Terry Kayser, who has received back his survey on street
sweeping from about half of the group. He is still waiting for surveys from Minnetrista, Wayzata,
Orono, Minnetonka, Tonka Bay, Excelsior and Chanhassen. Terry is hopeful you can complete the
survey and return it to him soon.
I am looking forward to seeing you on the 30th.
.
:r +t1j/?1 ~ 9
MEMORANDUM OF AGREEJ\1ENT
FOR METROPOLITAN COUNCIL TO PROVIDE
TECHNICAL ASSISTANCE IN PROGRAM REVIEW/ANALYSIS
TO LAKE MINNETONKA AREA CITlliS
THIS AGREEMENT is entered into the day of , 1993,
between the Metropolitan Council ("the Council") and the CItIes of Chanhassen; Deephaven,
Greenwood and Woodland; Excelsior; Minnetonka; Minnetonka Beach; Minnetrista; Mound; Orono;
Shorewood; Spring Park; Tonka Bay; Victoria; and Wayzata (Cities) for the purpose of conducting
a three-year program review and analysis of city services and alternative methods of delivery.
.
I. NEEDS STATEMENT
Less state aids and flattened property tax revenues have resulted in revenue decreases to local
governments. The economic conditions of recent years have required public agencies to focus on
efficiency and effectiveness. Agencies are faced with choosing between needed services and desirable
services or different ways to deliver services.
Many cities have trimmed staff and ceased expansion of services as revenues have flattened or
decreased. With staff stretched thin and often performing more than one job, it is almost i~possible
to free up staff to do special projects such as looking at ways to create greaterefficiency-iri services
or to provide them in a different way.
Governor Arne Carlson has placed a priority in asking local governments to find ways to deliver
services more efficiently and effectively. He has asked the Metropolitan Council to assist local
governments in this effort. As a result, the Metropolitan Council is offering to a select number of
community groups some technical assistance. The technical assistance will enable local units to
. examine current practices and to evaluate a variety of options and efficiencies for a variety of services.
According to Minnesota Statute 473.244 Subdivision 10 the Metropolitan Council is authorized to
conduct special studies and prepare reports regarding the necessity for the consolidation of common
services of local governmental units and the kind of consolidation most suitable in the public interest.
It is not the intent of this agreement to consolidate municipalities'. This agreement is entered into
recognizing that:
. Competition between local governmental units can produce pressure for efficiency;
. Big is not always better. Large cities are decentralizing decision making and providing service
delivery at the neighborhood level; and
. Maintaining community identity and local control are important elements in decisions on
service delivery.
The Lake Minnetonka area cities currently cooperate and contract for services in numerous ways such
as: contracting with other local units; contracting with the private and non profit sectors and special
purpose districts; pooling oflabor for efficiency and increased specialization; combining or centralizing
of fIxed facilities and inventories; joint purchasing and cooperative agreements.
II. PURPOSE
The Lake Minnetonka area cities recognize that more can be done in searching for more efficient
and effective ways to provide services, in finding the most appropriate service area for each municipal
service, in developing more creative, cost-effective options for local offIcials in providing self-
determined levels of municipal services.
The overall goal of the Council's New Ventures in Delivering Government Services project is to assist
local governments in reviewing and analyzing their services and to search for ways to assist them in
implementing efficiencies or !llternative delivery systems. The purpose of the agreement is to
officially commit the Council and the cities to a three-year collaboration relating to service deiivery.
III.
SERVICES AND TASKS
.
3.01 Advisorv Group(s). Each participating city may appoint staff, elected officials and
citizens to an advisory group. The Advisory Group may be asked to:
. act to challenge assumptions throughout the study;
. act as a liaison to the city councils;
. continually ask: What are we doing? Why? Are there other, more effective ways to
do this?;
. review and comment on the first draft of each report;
. serve as a city delegation to meet and review the fInal report and make
recommendations on areas for their city council to investigate further;
.
make joint recommendations if service options involve more than one city
(coordinated by Metro Council).
.
3.02 Steering Committee. A steering committee whose purpose is to coordinate activities
of the project with the Metropolitan Council staff will be made up of the city
adminis tra tor/clerk/managers.
3.03 Data Collection. Work groups of four to six individuals will be formed by the steering
committee to set the parameters for each study and to assist with the collection of
information and data. Each work group will include administrators and staff from the various
cities who work in the area to be discussed and a possible outside consultant with expertise
in the area who is under contract with the Council. Metropolitan Council staff will facilitate
and coordinate the proceedings of each work group. Two specific services within each of six
areas will be studied each year. The six areas identified include:
. BuildinglZoningIPlanning
. Engineering/Construction
. MaintenancelPublic Works
. Public Safety
. Recreation/Y outh/Senior/Culture
. Administration and Miscellaneous
The work groups, in cooperation with Council staff will:
. determine the best means to measure costs, person power and efficiency;
.
identify specific areas where a "value for money" study could be valuable in
providing comparability data and establishing performance benchmarks;
.
.
identify areas where cooperative efforts could be undertaken on a "fast track;"
. identify different standards and levels of service for each community;
. produce reports in each functional area;
. develop service delivery options with a cost analysis.
The Council staff will:
. Conduct "value for money" studies to be agreed upon by the Steering
Committee and Metropolitan Council staff;
. meet with each city's staff to accumulate data;
.
.
coordinate the efforts of the Steering Committee, advisory groups and work
groups;
. develop and administer a citizen satisfaction survey document which may be
utilized by the various cities to incorporate satisfaction in determining service
levels;
. offer technical assistance in analyzing and developing, or mediating services
and in implementing cooperative service delivery options chosen by the city
councils on an as needed basis.
3.04 Prepare Draft Report. A draft report of the results in each of the service areas with
recommendations will be prepared by Council staff in consultation with the work groups.
The draft will be presented to the advisory group(s). The recommendations will include an
analysis of various options including cost and feasibility questions regarding implementation.
3.05 Prepare final report. Final reports will be prepared by Council staff on behalf of the
advisory group(s) in each of the service areas for discussion and approval by each of the
affected city councils. The final report will include the considerations and recommendations
by the advisory group(s).
IV. GENERAL PROVISIONS
4.01 Staff. The Council shall provide staff to help research, coordinate, facilitate and prepare
reports in order to accomplish 3.03 in this agreement.
4.02 Supplies and Materials. The Council shall furnish all supplies and materials needed to
complete this study such as photocopying, computer time or word processing.
V. ADMINISTR-\TION OF AGREEMENT
5.01 Authorized Agents. The Council will authorize an agent for the purposes of
coordination of this agreement. Each participating city will also identify an agent to serve as
its contact person.
5.02 Amendments. The terms of this agreement may be changed by mutual agreement of
the parties. Such changes shall be effective only on the execution of written amendments
signed by the Council and the cities.
.
5.03 Termination. The Council and the cities shall each have the right to terminate this
agreement at any time for any reason by submitting written notice to the other party at least
thirty (30) days prior to the specified effective date of termination.
VI. USE OF DATA
The data collected, developed, processed, or produced under this agreement is public information and
may be used by any party for any purpose or in any manner.
VII. LIABILITY
Each party agrees that it will be responsible for its own acts and the results thereof to the extent
authorized by law and shall not be responsible for the acts of the other parties and the results
thereof. The Council's liability shall be governed by the provision of the Municipal Tort Claims Act,
Minn. StaL ch. 466, and other applicable law. This clause shall not be construed to bar legal
remedies any party may have for any other party's failure to fulfill its obligations under this
agreement.
.
VIII. TERM OF AGREEMENT
This agreement is effective upon execution and shall remain in effect until July 31, 1996.
.
IN WITNESS \\'HEREOF, the parties have caused this agreement to be executed by their duly
authorized representatives.
i\1ETROPOLlTAN COUNCIL
crry OF CIr,\:\IIASSEN
By:
-Sb"'roQ G YJ'llHpfi, Executive Director
Iv1ayor
Date:
City Manager
Approved as to form:
CITIES OF DEEPHAVEN,
GREENWOOD, WOODL\ND
Assistant Council
Mayor of Deephaven
CITY OF EXCELSIOR
Mayor of Greenwood
Mayor of Excelsior
Mayor of Woodland
City Manager
Administrator
CITY OF MINNEfONKA
CITY OF MINNEfONKA BEACH
Mayor
Mayor
. City Manager
Clerk
CITY OF MINNETRIST A
CITY OF MOUND
Mayor
Mayor
City Administrator
City Manager
CITY OF ORONO
CITY OF SHOREWOOD
Mayor
Mayor
City Administrator
City Administrator
crTY OF SPRING PARK
CITY OF TONKA B.-\ Y
Mayor I"fayor .-
Administrator Administrator
CITY OF VICTORIA CITY OF WAYZATA
Mayor Mayor .
Administrator City Manager
.
MAYOR
Barb Brancel
COUNCI L
Krist; Stover
Rob Daugherty
Daniel Lewis
Bruce Benson
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331.8927 · (612) 474.3236
MEMO
FROM:
Mayor, Councilmembers & City Administrator
Al Rolek, Finance Director (~
July 1, 1993
TO:
DATE:
RE:
Disposition of Sewer Backup Claim for 19625 Sweetwater
Curve, Joseph & Louise Bonach
.
Attached is a final damage report and statement of loss which was
supplied to the City by General Adjusting Bureau. The report
states that the Bonaches and GAB agreed to a settlement of damages
for the April 24, 1993 sewer backup in the amount of $18,917.42.
These damages include clean up and sanitizing of the home and other
articles, repair of property damage, and losses for damaged
furnishings and other articles.
At the direction of the City Council at its meeting on May 24, the
City paid the claim in the above amount to the Bonaches, pending a
settlement from the MWCC.
.
A television that was recently purchased by the Bonaches was caught
in the backup. The set seems to be in good operating condition
but, due to the backup, the factory warranty was voided. In lieu
of a monetary settlement, the City agreed to warranty the
television for the original warranty period of one year from the
date of purchase (September 2, 1992).
As you know, the City's insurance carrier, LMCIT, has rejected the
claim for this backup. Since the backup apparently occurred in an
MWCC manhole, the claim has been tendered to the MWCC for
settlement. In the meantime, the LMCIT has undertaken a review of
the claim. Tim Keane has been negotiating with the insurance
companies and will make a progress report at the July 12 City
Council meeting.
If you have any questions relative to this matter, please feel free
to call me at your convenience.
r~~I~
A Residential Community on Lake Minnetonka's South Shore
eG-\B
GAB Business Services Inc.
9531 W. 78th Street, Suite 220
Eden Prairie, Mn. 55344
612-942-9818
FAX: 612-942-7836
CITY OF SHOREWOOD
5755 COUNTY CLUB RD
SHOREWOOD MN 55331
Report
Date
Second
June 7, 1993
ATTN
AL ROLEK
Policy #
Policy Period
Claim #
GAB File No.
Insured
Claimant
Agency
Agency Location:
Type of Claim
Date of Claim
56527-26670
City of Shorewood
Bonach, Joseph
.
PD
04-25-93
iI
ENCLOSURES
1. Revised statement of loss.
2. Completed inventory.
3. Contents cleaning invoice.
SUGGESTED RESERVES
Property Damage
JoSeph & Louise Bonach $20,000.00
PROPERTY DAMAGE
4Ia now have what we considered a completed statement of loss. We have made
certain additions which I will briefly outline. In addition to the items
submitted previously we have furnace repairs, fireplace cleaning and furnace
electrical repairs bringing our dwelling total to $9,218.87.
As to the contents portion of the claim we had a cleaning contractor go
through those items that the claimant had originally intended to dispose of.
You will see that on the contractor's invoice several of those items were in
fact cleanable. We have included the contents cleaning invoice and added the
remaining non-cleanable items to the inventory for an actual cash value total
of $9,468.54. The contents cleaning totaled $230 for a total contents claim
of $9,698.55.
FORM 1733
File #56527-26670
-2-
The only other item that needs to be dealt with is a letter that the
claimant's have requested from the City that backs up the warranty on the two
television sets that had been damaged in the sewer back up. Specifically the
claimants have asked that the City provide a letter that takes the place of
the warranty that had come with the two television sets. It is our
understanding that you have discussed this matter previously with the
claimant so we will not go into it further.
RECOMMENDATIONS
As you will see by the enclosed statement of loss we have agreed damages
totaling $18,917.42. Should you choose to make a settlement with the
claimants we would recommend that you do so based on these figures. In the
meanwhile we will keep our file open pending any additional instructions. If
we do not hear from you we will close our file 30 days from the date of this
report.
TO BE DONE
.
l.
2 .
Await additional instructions.
.Z7or close file on or
gory H. Smith, Adjuster
before July 7, 1993.
GHS/nh
.
STATEMENT OF LOSS
INSURED:Joseph & Louise Bonach
ADDRESS:19625 Sweetwater Curve, Shorewood, MN
DATE OF LOSS:04-25-93
GAB FILE #:56527-26670
Item: # Dwelling
Single Family dwelling
located @ 19625 Sweetwater
Curve, Shorewood, MN
~placement Cost:
~t Determined
Item #2 Personal
Property
Loss as determined by
Contractor's Proposal -
Estimated carpet
Replacement -
Cable T.V. repairs -
Debris Removal -
Cleaning Invoice -
Furnace Repair -
Clean Fireplace -
Electrical Furance -
.tal -
Personal Property
of Joseph & Louise Banach
Replacement Cost:
Not Determined
Loss as Determined by:
claimant inventory:
Loss Depreciation:
ACV Personal Property:
Contents Cleaning invoice:
Contents Total: $
Loss and Claim:
VALUE
CLAIM
LOSS
$3,031.00
4,000.00
35.00
600.00
1,062.87
45.00
60.00
385.00
$ 9,218.37
$9,218.37 $9,218.37
$10,871.80
1.403.25
$ 9,468.55
230.00
9,698.55
9,698.55
$ 9,698.55
$ 18,917.42
$18,917.42
CK NO
.
CHECK APPROVAL LISTING FOR JULY 12, 1993 COUNCIL MEETING
TO WHOM ISSUED
PURPOSE
AMOUNT
CHECKS ISSUED SINCE JUNE 25, 1993
11770
11771
11772
11773
11774
11775
11776
11777
11778
11779
11780
11781
11782
A1783
~1784
11785
11786
11787
11788
11789
11790
11791
11792
11793
11794
11795
11796
11797
11798
.&1799
~800
11801
11802
11803
11804
11805
11806
11807
11808
11809
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(L)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(G)
(L)
(L)
(G)
(G)
(G)
(G)
(G)
Govt Finance Offcrs Assn
Security Bank/Trust
Central Mgmt Corp.
US Postmaster
Void
First state Bank
Commiss of Revenue
Pera
ICMA Retirement Trust
City cty Credit Union
Child Support Enforcmt
Bellboy Corporation
Day Distributing
Griggs, Cooper and Co.
Hoops Trucking
Johnson Brothers Liquor
Mn Bar Supply
Harry Niemela
Ed Phillips and Sons
Quality Wine/Spirits
Void
Finaserve, Inc.
Cellular Telephone Co.
Minnegasco, Inc.
Northern States Power
US West Communications
JMS Equities
Landform, Inc.
VA-PM-378790 HUD
Coldwell Banker Reloc.
Mr. James Penberthy
Lance and Rita De Trude
Ryan Properties, Inc.
Thorpe Distributing
Void
Wendy Davis
Bradley Nielsen
Joseph Pazandak
US Postmaster
Susan Niccum
certificate of Achievement
Release of escrow
Release of escrow
Newsletter postage
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Payroll deductions
Liquor purchases
Beer and misc purchases
Liquor,wine,misc purchases
Liquor and wine purchases
Wine purchases
Misc purchases
July rent store I
Liquor and wine purchases
Liquor and wine purchases
Gasoline purchases
Cellular phone air time
utilities
utilities
Telephone svc/advertising
Water connection refund
Utility bill overpayment
Utility bill overpayment
Utility bill overpayment
Release of escrow
Church Road award
July rent store II
Beer and misc purchases
Sec 125 reimbursement/mileage
Sec 125 reimbursement
Mileage/sec 125/tuition reimb
U/B postage-2nd 1/4 1993
Sec 125 reimbursement
TOTAL GENERAL
TOTAL LIQUOR
TOTAL CHECKS ISSUED
-1-
350.00
30,000.00
66,000.00
408.71
6,145.87
1,041.53
2,043.74
641. 57
320.00
92.50
2,371.27
'1,768.40
3,127.09
228.20
1,099.49
157.09
1,664.00
6,932.21
1,503.45
286.69
84.79
330.22
563.65
850.45
2,000.00
12.72
70.22
61. 26
100.00
4,650.00
2,400.00
5,356.95
164.64
381.10
357.13
420.60
237.85
117,615.24
26.608.15
144.223.39
CITY OF SHOREWOOD
CHECK APPROVAL LISTING
FOR JUL V 12. 1993 MEET T ~.m
CHECK~ VENDOR NAME
DESCRIPTlm~
DEPT.
11811 APPLIED GRAPHICS ASSOC.
NEWSI_ETTER PRINTING
COUNCIL
11812 JEFF REINHART DRA
JUNE .JANITORIAL
MUN SLDG
11813 CARVER HEATING & AC, INC. AIC REPLACEMENT
A/C 11AINTENANCE
*** TOTAL FOR CARVER HEATING & AC.
~1UN RL DG
11UN AI.. DG
1 ;. 6C)2 . 50
84.69
11814 Cot1MFRC I AL. ASPHAI.. T CO.
STREETS
BLACK TOP SUPPLIES
11815 CROSSTOWN-OCS. INC_
CITY HALL COFFEE SUPPI.. V ~1UN Al.. DG
11816 EXCELSIOR-CITV OF
TRAF COI'~
SIGNAI._ LIGHT UTH. ITIES
AMOUNT
820.0.c,
236.00
1.360.00
242.50
70.50
L'l)9.48
11817 FINER MEATS
ADMINISTRATION MEETINGS
PAPF}":;, SUPPl.. I ES
*** TOTAL FOR FINER MEATS
ADtlIN 157..
MUN BLDG 100.
257.50
11818 GAB RUSH-lESS SERVICES INC SWR Rr-':\CKUP H~S CLAT!1 SVC SEWER DE
11819 HANCE HARDWARE. INC. LAWN EDGING-C/H IMPS
11820 HAt~CE CARl.. E TEST I NG/1.. DC. I.. OCAT I ON SVCS
11821 HENNEPIN COUNTY Tf~EASURER MAV PRISONER EXPENSE
POl.. ICE P
6,34 . 50
24.69
102.00
1.228.50
11822 HOPK I NS PARTS COl1PANY CORE CF7F.D I T PUR I/JKS 16. SO--
MAINT SUPPI..IES CITY GAR 23_48
*** TOTAl.. FOR HOPKINS PARTS COMPAN 6.98
11823 Ki~R PRODUCTS
SHOP SUPPLIES CITY GAR
11824 KNOX COMMERCIAL. CREDIT
crT',' HALl... Dt=::CK SlJPPl.. IPS -----'.~._-
11825 KNUTSON SERVICES. INC.
,JUNE RECYCL I NG
RECYCI..IN
11826 l..i'4RKIN. HOFFMAN. DALV. _. MAV I..EGAL-DEVEI..OPI1ENTr-':\1..
MAY l.EGAL.-ON GOING
MAY LEGAL -.GENERAI..
t'1i~Y L EG{~1.. -CHURCH RD
*** TOT AI.. FOR I.. r-'4f~K IN. HOFFI1AN. DAI..
PROF SER
PROJECTS
4.022.25
11827 LEGAl.. COURIER SERVICES
COUR I ER SEFN I CFS GEN GOVT
11828 I.. IFE i-4l'm SAFETY
FIRST AID fOTS/SUPPL IES CITY GAR
11829 MAHONEY HOME SERVICES
ROADSIDE WEED SPRAYING SANIT/WA
11830 MIDWEST ASPHAI_T CORP.
BLACK TOP SUPPLIES STREETS
11831 ~Fi I DIAiF:3T BI..JS I NESS PFUjDl..lCTS OFF T CF SUPPL I E~'3
GFN GOVT
11832 MINNESOTA. STATE OF
CFRT OF INSPECTION
CITY GAR
-2-
175.~
1.275.11'
3,893.40
90.00
72.00
3.634.1.5
226,.10
25.00
176.27
2.406.90
1 .646 . 17
1-37 . 80
260.00
CITY OF SHORFWOOD
CHECK APPROVAl. LISTING
FOR JUl.Y 12. 1993 MEETING
CHECK~ VENDOR NAME DESCRIPTION DEPT. AMOUNT
.
11833 MN SUN PUBL I C?~ T I Clt-J.S PURL I SH I W3
PUI:;;L I SH I ~J,G
*** TOTAL FOR MN SUN PUBLICATIONS
11834 NORWEST RANKS MN. N.A_
11835 OIL-?~IR PRODUCTS. INC_
11836 OI~R. SCHFL EN .11A'y"ERON/ ASSOC
*** TOTAL.
FFES-12/84 BOND
VEHICl.E MAINT SUPPLIES
11AY
t1AY
M(~Y
t1?~Y
MAY
FOR
ENG-DEVELOPMENTAL
ENG-ON GO HJ.G
ENG-GENERAL
END-.CHURCH Fm
ENG-LIFT STATIONS
ORR~. SCHELEN. MAYFRON/
--------- 1.31._76
GEN GOVT 26.64
158_40
200_00
PUB INKS
24.50
----.---- 535w50
-------- 1~083-38
-------- 7~7S1.-90
PROJECTS 566_06
SEWER DE 1,881.00
11,817.84
11837 STANS COI_OR CENTER
CITY HALL INTERIOR PAINT MUN BLDG
218_89
11838 TWIN CITY GARAGE DOOR CO_ GARAGE DOOR OPENER Cl.IP CITY GAR 8_39
11839 VICTORIA REPAIR AND MFG
SKID PLATES
99_00
PUR ~JKS
400_52
11840 I,IJA TERPRO
WATER METERS/ACCESSORIES WATER DE
l? _ 3'2'
11841 ZAHL EQUIPMENT CO.
***
FUEL PUMP
TOTAL CHECKS FOR APPROVAL
.
*** TOTAL CHECK APPROVAL LIST
-3-i
PUR WKS
32,166.36
;l'.t" \ -~<2~ is
176,389.75
CHECK APPROVAL LISTING FOR JULY 12, 1993 COUNCIL MEETING
CHECK NO TO WHOM ISSUED HOURS AMOUNT
CHECK REGISTER FOR JUNE 29, 1993 PAYROLL
207442 Void
207443 (G) Chad Akins 62.0 reg hours 298.61
207444 (L) Scott Barlett 33.0 reg hours 183.59
207445 (G) Charles Davis 80.0 reg hours 584.64
207446 (G) Wendy Davis 80.0 reg hours 720.16
207447 (L) Cory Frederick 36.5 reg hours 165.26
207448 (L) John Fruth 20.0 reg hours 106.76
207449 (G) Jason Hansmann 71. 25 reg hours 316.03
207450 (G) Patricia Helgesen 80.0 reg hours 633.06
207451 (G) James Hurm 80.0 reg hours 1,540.97
207452 (L) Brian Jakel 30.0 reg hours 166.47
207453 (G) Dennis Johnson 80.0 reg hours-2 ot 775.31
207454 (L) Loren Jones 11. 0 reg hours 56.67
207455 (L) Martin Jones 9.0 reg hours 26.96
207456 (L) William Josephson 80.0 reg hours 630.22 .
207457 (L) Mark Karsten 26.5 reg hours 144.74
207458 (L) Sandra Klomps 2.5 reg hours 13.05
207459 (G) Mary Beth Knopik 93.0 reg hours 442.44
207460 (G) Anne Latter 73.29 reg hours 872.51
207461 (L) Susan Latterner 31.5 reg hours 170.72
207462 (G) Colleen Lindskoog 24.5 reg hours 129.54
207463 (G) Joseph Lugowski 80.0 reg hours 754.37
207464 (L) Russell Marron 33.5 reg hours 186.96
207465 (L) Jill Moore 19.75 reg hours 97.18
207466 (G) Theresa Naab 8.5 reg hours 47.10
207467 (G) Lawrence Niccum 80.0 reg hours-2 ot 827.50
207468 (G) Susan Niccum 80.0 reg hours 702.26
207469 (G) Bradley Nielsen 80.0 reg hours 953.51
207470 (G) Joseph Pazandak 80.0 reg hours 1,033.73
207471 (G) Daniel Randall 80.0 reg hours 785.94
207472 (L) Brian Roerick 16.0 reg hours 88.92
207473 (G) Alan Rolek 80.0 reg hours 1,225.31.
207474 (L) Brian Rosenberger 31.0 reg hours 164.67
207475 (L) Christopher Schmid 80.0 reg hours 514.86
207476 (G) Howard Stark 80.0 reg hours 665.90
207477 (G) Beverly Von Feldt 80.0 reg hours 579.74
207478 (G) Ralph Wehle 82.0 reg hours 652.51
207479 (L) Dean Young 80.0 reg hours 614.44
207480 (G) Donald Zdrazil 80.0 reg hours 1.189.45
TOTAL GENERAL
15,730.59
TOTAL LIQUOR
3,331.47
TOTAL PAYROLL
19,062.06
-4-
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DRAFT
SC4NN~
CI1Y OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, JUNE 22,1993
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
MINUTES
CALL TO ORDER
Chairman Dzurak called the meeting to order at 7:00 P.M.
ROLL CALL
;a
Present:
Chairman Dzurak, Commissioners Andrus, Bensman, Lap~ree,
Lindstrom, Mc Carty, and Wilson (joined the Commission at 8:30 at
Park Elementry School in Chanhassen); Administrator Hurm;
Council liaison Benson; Park Planner Chamberlain and Park
Secretary Niccum
Absent:
Commissioner Fuller
REVIEW AGENDA
The Commission approved the agenda as it stands.
APPROVAL OF MINUTES
Laberee moved, McCarty seconded, to approve the minutes of Tuesday, June 8, 1993, as
corrected. Motion carried - 6/0.
REPORT BY G. LINDSTROM AND J. HURM ON A PROPOSAL FOR FREEMAN
PARK MAINTENANCE AND IMPROVEMENT
Administrator Hurm explained the proposed "Freeman Park Foundation". He said it is time
to face facts, the City does not have enough resources to make planned Freeman Park
improvements. This "Freeman Park Foundation" would substitute for the municipality
pouring tax dollars into the planned improvements. He said he feels the plan has real
potential. It will get organized sports groups involved in working together.
He said it's what you call "creative financing".
~ :,,"~~
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~
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CI'IY OF SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, JUNE 22, 1993 - Page two
Lindstrom said that approximately 2,800 people are involved in using the various fields at
Freeman Park at this time. He said he is in favor of the plan, he feels it is a way to make
improvements.
Hurm said he has talked with the Tonka United Soccer Association. They said they
discussed having a fundraiser, saying they hoped by doing so they could raise at least $5,000
toward playground equipment this year. Their executive board will meet next week, and the
fundraiser will be discussed at that time. The Adult Softball organization has been donating
over the last several years.
The Commission, Council Liaison Benson, and staff discussed the idea at length.
.
Following are some .of the issues discussed:
. Concession stands - should the City expect or request a percentage of the profit?
"The profits would go to a good cause."
"Concession stands in City parks should be audited by the City because they
are responsible for the parks."
. Freeman Park Foundation or Shorewood Foundation? - would th.e name affect the
results?
. Freeman Park only? Or all parks in Shorewood? - should the donations be used only
for Freeman, or should they be used for all parks?
"If the donations go to Freeman, then there will be more money available for
the other parks."
"I would like to see citizen involvement in all parks."
"Organizations that play at Freeman might not want their donations gong to
other parks."
. We've needed something like this for a long time - All present generally agreed with
this statement.
. User fees vs. donations - Which would be most beneficial? Which would raise the
most revenue?
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CI'lY OF SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, JUNE 22, 1993 - Page three
· What happens down the line if the funds are locked into Freeman. and all the
improvements have been made?
One of the ideas of this plan is to get the organizations to do the
maintenance, funds will be needed for maintenance and replacement forever,
we would not receive enough in funding to have that kind of an excess.
However, provisions could be made to make improvements in other parks.
. Control
In Minnepolis, and other areas, organizations like this can become very
powerful, the way it reads now, the Park Commission could be outvoted by
organizations.
"It also says that the Park Commission and the City Council must
approve all changes and improvements to Freeman Park."
"The Council should have the power use a disbandment clause if the
Foundation gets out of control."
Certain control mechanisms can be put in place to avoid this type of
situation, such as maintenance standards, City controlled scheduling,
arrangements to handle mediation of problems, bylaws, etc..
"The majority of control should remain with the City."
· Are there any other Foundations like this in existence?
"The DNR has an organization that works with them."
Basically, the Commission felt Hurm and Lindstrom. had done a very good job, and
complemented them. They liked the philosophy of getting people involved, having sports
groups talk to each other and work together, and citizen involvement.
Each Commissioner and staff will study it and make a list of any possible ideas. They asked
Administrator Hurm to present it to the Council to see how the Council likes it. They
would like feedback from the Council, and have it returned to the Park Commission if the
Council feels it is workable.
CIlY OF SHOREWOOD PARK COMMISSION MINUTES
TUESDAY, JUNE 22, 1993 - Page four
CONSIDERATION OF A PARK COMMISSION RECOMMENDATION ON THE
PURCHASE AND INSTALLATION OF PLAYGROUND EOUIPMENT A TFREEMAN
PARK - PLAYGROUND EOUIPMENT COMMITTEE
Commissioner McCarty presented two proposals, one from "Iron Mountain Forge" and one
from "Landscape Structures Inc..
8:20 PM....THE COMMISSION LEFT CITY HALL TO GO TO PARK ELEMENTRY
SCHOOL IN CHANHASSEN TO STUDY PLAYGROUND EOUIPMENT FIRSTHAND.
Chairman Dzurak left the meeting at this time.
.
FINAL ADJOURNMENT
Benson moved, seconded by Wilson, to adjourn the meeting at 9:05 PM. Motion carried
unanimously.
RESPECfFULLY SUBMITTED,
Susan A Niccum, Park Secretary (City Hall portion)
James C. Hurm, City Administrator (Park visit)
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